USER’S GUIDE
MFC-8460N
MFC-8860DN
MFC-8870DW
Approval Information and Compilation and
Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in other countries.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
i
EC Declaration of Conformity under the R & TTE
Directive
ii
Table of Contents
Using the documentation.......................................................................................2
Accessing the complete User’s Guide...................................................................2
Viewing documentation ...................................................................................2
Control panel overview..........................................................................................5
Status LED indications ....................................................................................8
Loading documents .............................................................................................10
Using the ADF ...............................................................................................10
Recommended media ...................................................................................11
Loading paper, and other media..........................................................................14
Printable Area................................................................................................16
Mode timer...........................................................................................................17
Paper settings......................................................................................................17
Paper Type....................................................................................................17
Paper Size.....................................................................................................18
Tray use in Copy mode .................................................................................18
Tray use in Fax mode....................................................................................19
Speaker volume.............................................................................................20
Automatic daylight savings time ..........................................................................21
Ecology features..................................................................................................21
Sleep time......................................................................................................22
Turning off the scanner lamp.........................................................................22
LCD Contrast.......................................................................................................22
iii
Setting Lock...................................................................................................23
Secure Function Lock....................................................................................24
Sending a 2-sided fax from the ADF
Broadcasting........................................................................................................32
Contrast.........................................................................................................35
Changing fax resolution.................................................................................35
Delayed faxing...............................................................................................37
Receive modes....................................................................................................39
Choosing the receive mode...........................................................................39
Using Receive Modes..........................................................................................40
Manual...........................................................................................................40
Ring Delay.....................................................................................................41
F/T Ring Time................................................................................................41
Additional receiving operations............................................................................43
iv
Setting the Fax Receive Stamp.....................................................................44
Receiving faxes into memory ........................................................................44
Printing a fax from the memory .....................................................................45
BT Call Sign (U.K. only).................................................................................47
Connecting an external TAD ...............................................................................47
For Fax/Tel mode only...................................................................................49
Using a cordless external handset ................................................................50
Manual dialling...............................................................................................52
One-Touch dialling ........................................................................................52
Speed-Dialling ...............................................................................................52
Search ...........................................................................................................53
LDAP (Lightweight Directory Access Protocol) Search
(MFC-8860DN and MFC-8870DW only) ...................................................53
Storing numbers ..................................................................................................54
Storing a pause .............................................................................................54
Fax forwarding.....................................................................................................60
Changing remote fax options...............................................................................62
Turning off remote fax options.......................................................................62
Remote retrieval ..................................................................................................63
Setting a remote access code .......................................................................63
Using your remote access code ....................................................................63
Retrieving fax messages ...............................................................................64
Remote fax commands........................................................................................65
v
How to print a report......................................................................................67
Secure polling................................................................................................68
Polled transmit.....................................................................................................69
How to copy.........................................................................................................72
Stop copying..................................................................................................72
Copy options........................................................................................................73
Duplex (2-sided) copying
vi
Choosing a location.............................................................................................84
Important Information...........................................................................................85
Safety precautions.........................................................................................85
Wiring information..........................................................................................88
LAN connection .............................................................................................89
Important safety instructions..........................................................................90
Optional Paper Tray (LT-5300)............................................................................93
Installing extra memory .................................................................................94
Troubleshooting...................................................................................................95
Solutions to common problems .....................................................................95
Compatibility................................................................................................105
Sending faxes to your PC............................................................................110
Paper jams ..................................................................................................112
Routine maintenance.........................................................................................116
Cleaning the corona wire.............................................................................120
Replacing the toner cartridge ......................................................................122
Replacing periodic maintenance parts...............................................................126
Packing and shipping the machine....................................................................127
vii
Checking the page counters........................................................................128
Checking the remaining life of parts ............................................................128
On screen programming....................................................................................129
Menu table...................................................................................................129
General..............................................................................................................148
Interfaces...........................................................................................................153
Computer requirements.....................................................................................154
Consumable items.............................................................................................155
Index..................................................................................................................164
viii
General information
1
1
Using the
Accessing the
documentation
1
complete User’s Guide
1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
The printed User’s Guide does not contain all
the information about your machine. The
advanced features of the Printer, Network,
Scanner, and PC Fax are explained in the
complete User’s Guide that you can find on
the CD-ROM.
Symbols and conventions
used in the documentation
1
Viewing documentation
1
The following symbols and conventions are
used throughout the documentation.
®
Viewing documentation (Windows )
1
Bold
Bold style indentifies keys on
the machine control panel or
computer screen.
To view the documentation, from the Start
menu, point to Brother, MFL Pro Suite from
the program group, and then click
User’s Guide.
Italics
Italicized style emphasises an
important point or refers you to
a related topic.
If you have not installed the software, you can
find the documentation by following the
instructions below:
Courier Courier New font identifies the
New
messages shown on the LCD
of the machine.
a Turn on your PC. Insert the Brother
®
CD-ROM labelled Windows into your
CD-ROM drive.
Warning icons tell you what to do to
avoid the risk of injury.
b If the language selection screen
Electrical Hazard icons alert you to a
possible electrical shock.
appears, click your language.
c If the model name screen appears, click
your model name.The CD-ROM main
menu will appear.
Hot Surface icons warn you not to
touch machine parts that are hot.
Caution icons tell you about
procedures you must follow to
prevent damaging the machine.
Incorrect setup icons alert you to
devices and operations that are not
compatible with the machine.
Note icons give useful tips.
2
General information
If this window does not appear, use
How to find Internet FAX instructions
(MFC-8860DN and MFC-8870DW only)
®
1
Windows Explorer to find and run the
setup.exe program from the root
directory of the Brother CD-ROM.
1
You can find the instructions in the Network
User’s Guide on the CD-ROM.
d Click Documentation.
®
Viewing Documentation (Macintosh )
1
e Click the documentation you want to
read:
®
a Turn on your Macintosh . Insert the
®
Brother CD-ROM labelled Macintosh
into your CD-ROM drive. The following
window will appear.
„ Setup Guide: Setup and software
installation instructions.
„ User's Guide: User’s Guide for
stand-alone operations, Network
User’s Guide, and Software User’s
Guide.
„ PaperPort User's Guide: Document
management software.
How to find Scanning instructions
1
There are several ways you can scan
documents. You can find the instructions as
follows:
b Double-click the Documentation icon.
Software User's Guide:
1
c If the language selection screen
®
„ How to scan using Windows
appears, double-click your language.
®
(For Windows 98/98SE/Me/2000
d Click the documentation you want to
read:
®
Professional and Windows XP)
„ Setup Guide: Setup and Software
installation instructions.
„ User's Guides: User’s Guide for
stand-alone operations, Network
User’s Guide, and Software User’s
Guide.
„ Using ControlCenter2
®
(For Windows 98/98SE/Me/2000
®
Professional and Windows XP)
„ Network Scanning
®
PaperPort User's Guide:
1
„ Instructions for scanning directly from
®
®
ScanSoft PaperPort
3
Chapter 1
How to find Scanning instructions
1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide:
1
®
„ Scanning from a Macintosh (For Mac
®
®
OS 9.1-9.2/Mac OS X 10.2.4 or
greater)
®
„ Using ControlCenter2 (For Mac OS X
10.2.4 or greater)
®
„ Network Scanning (For Mac OS X 10.2.4
or greater)
®
®
Presto! PageManager User's Guide:
1
„ Instructions for scanning directly from
®
®
Presto! PageManager
How to find Internet FAX instructions
(MFC-8860DN and MFC-8870DW only)
1
You can find the instructions in the Network
User’s Guide on the CD-ROM.
4
General information
Control panel overview
1
1
MFC-8460N, MFC-8860DN and MFC-8870DW have similar control keys.
1
2
3
11
10
9
1
One-Touch keys
a or b
These 20 keys give you instant access to 40
previously stored numbers.
Scrolls through the menus and options.
5
Dial pad
Shift
Used to enter telephone and fax numbers or to
enter text.
The # key temporarily switches the dialling
mode from Pulse to Tone during a telephone
call.
Lets you access One-Touch numbers 21 to 40
when held down.
2
3
4
Status LED (light emitting diode)
The LED will flash and change colour
depending on the machine’s status.
6
7
Stop/Exit
Stops an operation or exits from a menu.
LCD (liquid crystal display)
Displays messages to help you use your
machine.
Start
Starts sending a fax, making a copy or
scanning.
Menu keys:
Menu
Accesses the main menu.
Clear/Back
Deletes entered data or lets you exit the
menu.
OK
Selects a setting.
d or c
Scrolls backwards or forwards through menu
selections. Changes the volume when in fax
or standby mode.
5
Chapter 1
3
4
5
6
9
8
7
8
Copy keys
9
Mode keys
Duplex (MFC-8860DN and MFC-8870DW
only)
FAX
Lets you print copies on both sides of the
paper.
Puts the machine in Fax mode.
Contrast/Quality (MFC-8860DN and
MFC-8870DW only)
Scan
Puts the machine in Scan mode.
Lets you change the quality or contrast for
the next copy.
(For details about scanning, see Software
User’s Guide on the CD-ROM.)
Contrast (MFC-8460N only)
Lets you change the contrast for the next
copy.
Copy
Puts the machine in Copy mode.
Quality (MFC-8460N only)
Lets you change the quality for the next
copy.
Enlarge/Reduce
Reduces or enlarges copies.
Tray Select
Lets you change which tray will be used for
the next copy.
Sort
Sorts multiple copies using the ADF.
N in 1
You can choose N in 1 to copy 2 or 4 pages
onto one page.
6
General information
10 Fax and telephone keys
Tel/R
Lets you answer an incoming call on an
external phone.
1
When connected to a PBX, you can use this
key to gain access to an outside line, to recall
an operator, or to transfer a call to another
extension.
Resolution
Sets the resolution when sending a fax.
Search/Speed Dial
Lets you look up numbers stored in the
dialling memory and LDAP server*
(*MFC-8860DN and MFC-8870DW only).
You can search the stored number
alphabetically.
It also lets you look up the stored number in
Speed-Dial numbers by pressing Shift and
Search/Speed-Dial simultaneously and
then the three-digit number.
Redial/Pause
Redials the last number called. It also inserts
a pause when programming quick dial
numbers.
11 Print keys
Secure
You can print data saved in memory by
entering your four-digit password.
Job Cancel
Press this key to cancel a print job and clear
the machine’s memory.
7
Chapter 1
Status LED indications
1
The Status LED (light emitting diode) will flash and change color depending on the machine’s
status.
The LED indications shown in the table below are used in the illustrations in this chapter.
LED
LED Status
LED is off.
LED is on.
Green
Green
Yellow
Yellow
Red
LED is blinking.
Red
LED
Machine Status
Description
Sleep Mode
The power switch is off or the machine is in Sleep mode.
Warming Up
The machine is warming up for printing.
Green
Ready
The machine is ready to print.
Green
Receiving Data
The machine is either receiving data from the computer,
processing data in memory or printing data.
Yellow
Yellow
Data Remaining in
Memory
Print data remains in the machine memory.
8
General information
Service error
Follow the steps below.
1. Turn off the power switch.
1
2. Wait a few seconds, and then turn it back on and try to print
again.
Red
If you cannot clear the error and see the same service call
indication after turning the machine back on, please call your
Brother dealer for service.
Cover open
The front cover, back cover, fuser cover or document cover is
open. Close the cover.
Toner Life End
Paper error
Replace the toner cartridge with a new one.
Red
Put paper in the tray or clear the paper jam. Check the LCD
message.
Scan lock
Others
Check that the scanner lock lever is released.
Check the LCD message.
Out of memory
Memory is full.
Note
When the power switch is off or the machine is in Sleep mode, the LED is off.
9
Loading documents and paper
2
2
a Unfold the ADF document output
Loading documents
2
support flap (1).
All fax, scan and copy operations can be
performed from the ADF or the scanner
glass.
1
Using the ADF
2
You can use the ADF (automatic document
feeder) to fax, scan or copy sheets of paper.
The ADF feeds each sheet one at a time.
When loading the ADF, make sure that
documents written with ink are completely
dry.
b Fan the pages well.
Single-Sided Document
c Place your documents face up, top edge
first in the ADF until you feel them touch
the feed roller.
Documents must be from 148.0 to 215.9 mm
wide (5.8 to 8.5 inches) wide and 148.0 to
355.6 mm (5.8 to 14 inches) long, and of a
d Adjust the paper guides to fit the width of
2
standard weight (80 g/m (20 lb)).
your documents.
2-Sided Document
(MFC-8860DN and MFC-8870DW only)
When you load a 2-sided document, the
document must be from 148.0 to 215.9 mm
(5.8 to 8.5 inches) wide and 148.0 to 297.0
mm (5.8 to 11.7 inches) long.
For information on the capacity of the ADF
CAUTION
To avoid damaging your machine while
using the ADF, do not pull on the document
while it is feeding.
To scan non standard documents, see
10
Loading documents and paper
Using the scanner glass
2
Acceptable paper and
other media
2
You can use the scanner glass to fax, scan,
or copy the pages of a book or single sheets
of paper. Documents can be up to 215.9 mm
wide to 355.6 mm long (8.5 inches wide to
14 inches long).
Print quality may vary according to the type of
paper you use.
2
You can use the following types of media:
plain paper, transparencies, labels or
envelopes.
To use the scanner glass, the ADF must be
empty.
For best results, follow the instructions below:
a Lift the document cover.
„ Use paper made for plain paper copying.
2
„ Use paper that is 75 to 90 g/m (20 to
24 lb).
„ Use labels or transparencies which are
designed for use in laser printers.
„ When using transparencies remove each
sheet immediately to prevent smudging or
paper jams.
„ Let printed paper cool down before
removing it from the output tray.
„ Use long grain paper with a neutral Ph
value, and a moisture content around 5%.
Recommended media
2
b Using the document guidelines on the
left, centre the document face down on
the scanner glass.
To get the best print quality, we suggest using
the following paper.
c Close the document cover.
Paper Type
Item
2
Plain paper
Xerox Premier 80 g/m
CAUTION
2
Xerox Business 80 g/m
M-real DATACOPY 80 g/m
Recycled paper Xerox Recycled Supreme
If the document is a book or is thick, do not
slam the cover or press on it.
2
Transparency
Labels
3M CG 3300
Avery laser label L7163
11
Chapter 2
Handling and using media
2
„ Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
„ Avoid touching either side of
transparencies, as this can decrease the
print quality.
„ Only use transparencies recommended
for laser printing.
„ Only use sharply creased envelopes.
Improper Setup
Do not use any of the following paper, as
they will cause paper feed problems:
damaged, coated, curled, wrinkled, highly
textured, irregularly shaped, or paper which
has previously been printed on by a printer.
1
4 mm (0.08 in.) or longer
12
Loading documents and paper
Paper capacity of the paper tray
2
Paper size
Paper types
No. of sheets
Paper Tray
(Tray #1)
A4, Letter, Executive, A5, Plain paper, Recycled up to 250
2
A6, B5 and B6
paper and Bond paper
[80 g/m (20 lb)]
up to 10
2
Transparency
Multi-purpose tray Width: 69.9 to 215.9 mm
Plain paper, Recycled up to 50
2
(MP tray)
(2.75 to 8.5 in.)
paper, Bond paper,
Envelope and Labels
[80 g/m (20 lb)]
Length: 116.0 to 406.4 mm
(4.57 to 16.0 in.)
Transparency
up to 10
2
Paper Tray
(Tray #2)
A4, Letter, Executive, A5, Plain paper, Recycled
B5 and B6 paper and Bond paper
up to 250 [80 g/m ]
13
Chapter 2
d Fan the stack of paper well to avoid
Loading paper, and
other media
paper feeding problems.
2
2
When printing on plain paper 60 to 105 g/m
(16 to 28 lb) or laser transparencies use the
paper tray.
For printing on other types of media use the
MP tray (Multi purpose tray).
e Insert the paper into the paper tray with
the top edge of the paper first, and the
print side down.
Loading paper
2
Make sure that the paper is flat in the
tray and below the maximum paper
mark (1).
a Unfold the output paper tray support
flap.
b Pull the paper tray completely out of the
1
machine.
c While pressing the blue paper-guide
release lever (1), slide the paper guides
to fit the paper size. Make sure that the
guides are firmly in the slots.
f Push the paper tray firmly back into the
machine.
1
1
14
Loading documents and paper
Loading Envelopes
2
Loading envelopes and other
media
Before loading, press the corners and sides
of the envelopes to make them as flat as
possible.
2
Use the MP tray when printing envelopes,
labels, and thick paper.
2
a Open the MP tray and lower it gently.
CAUTION
Do not use any of the following types of
envelope, as they will cause paper feed
problems:
1 Envelopes with a baggy construction.
2 Embossed envelopes (those with a
raised surface).
3 Envelopes with clasps or staples.
b Pull out the MP tray support.
4 Envelopes that are pre-printed on the
inside.
Triangular
Double
flap
Rounded
flap
Glue
2
flap
2
2
2
c Insert the media into the MP tray with
the top edge first and the printing side
face up.
15
Chapter 2
Printable Area when printing from a
computer
Printable Area
2
2
When using the default driver the printable
area is smaller than the paper size, as shown
below.
Printable Area for copies
2
The printable area of your machine begins at
approximately 3 mm (0.12 in.) from the top
and bottom and 2.05 mm (0.08 in.) from both
sides of the paper.
Portrait
2
2
1
2
2
1
1
1
1
2
4.23 mm (0.16 in.)
6.01 mm (0.24 in.)
1
2
3 mm (0.12 in.)
Landscape
2.05 mm (0.08 in.)
Note
2
2
This printable area shown above is for a
single copy or a 1 in 1 copy using A4 size
paper. The printable area changes with
the paper size.
1
1
1
2
4.23 mm (0.16 in.)
5 mm (0.19 in.)
Note
The printable area shown above is for A4
size paper. The printable area changes
with the paper size.
16
General setup
3
3
Mode timer
3
Paper settings
3
The machine has three mode keys on the
control panel: Fax, Scan, and Copy.
Paper Type
3
3
You can set how much time the machine
takes after the last Copy or Scan operation to
return to Fax mode. If you select Off, the
machine will stay in the mode you used last.
This setting also sets the time the machine
will change from individual user to public user
when using Secure Function Lock. See
Set up the machine for the type of paper you
are using. This will give you the best print
quality.
a Choose one of the options below:
„ To set the paper type for the
MP Traypress Menu, 1, 2, 1.
„ To set the paper type for Tray#1
press Menu, 1, 2, 2.
„ To set the paper type for Tray#2
press Menu, 1, 2, 3 if you installed
the optional tray.
12.Paper Type
1.MP Tray
a Press Menu, 1, 1
a
Plain
b
Thick
11.Mode Timer
Select ab & OK
a
0 Sec
30 Secs
1 Min
Select ab & OK
b Press aor bto select Thin, Plain,
Thick, Thicker, Transparencyor
Recycled Paper. Press OK.
b
b Press aor bto select 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Minsor
Off. Press OK.
c Press Stop/Exit.
Note
c Press Stop/Exit.
• Transparency is not available for the
optional Tray #2.
• You can choose Transparencyonly if
A4, Letter, Legalor Foliosize was
chosen as the paper size.
17
Chapter 3
Paper Size
3
Tray use in Copy mode
3
You can use nine sizes of paper for printing
copies: A4, Letter, Legal, Executive, A5, A6,
B5, B6 and Folio, and four sizes for printing
faxes: A4, Letter, Legal or Folio.
You can change the default tray priority that
the machine will use for printing copies.
When you select Tray#1 Only, MP Onlyor
Tray#2 Only , the machine takes paper
When you change the type of paper you load
in the machine, you will also need to change
the setting for paper size at the same time.
This is so your machine can fit an incoming
fax onto the page.
only from that tray. If the selected tray is out
of paper, No Paperwill appear on the LCD.
Insert the paper in the empty tray.
When you select T1>T2>MP, the machine
takes paper from Tray #1 until it is empty,
then from Tray #2, then from the MP tray.
When you select MP>T1>T2, the machine
takes paper from the MP tray until it is empty,
then from Tray #1, then from Tray #2.
a Choose one of the options below:
„ To set the paper size for the
MP Traypress Menu, 1, 3, 1.
„ To set the paper size for Tray#1
press Menu, 1, 3, 2.
To change the tray settings follow the
instructions below:
„ To set the paper size for Tray#2
press Menu, 1, 3, 3 if you installed
the optional tray.
a Press Menu, 1, 7, 1.
13.Paper Size
1.MP Tray
17.Tray Use
1.Copy
a
A4
a
Tray#1 Only
b
Letter
b
MP Only
Select ab & OK
Select ab & OK
b Press aor bto select A4, Letter,
Legal, Executive, A5, A6, B5, B6,
Folioor Any.
b Press a or bto select Tray#1 Only,
Tray#2 Only , MP Only,
MP>T1>T2 or T1>T2 >MP. Press OK.
Press OK.
1
Tray#2 Onlyand T2appear only if the
optional tray is installed.
c Press Stop/Exit.
c Press Stop/Exit.
Note
• Legal, Folioand Anyappear only when
you select the MP tray (Menu, 1, 3, 1).
Note
• When loading the documents from the
ADF and MP>T1>T2or T1>T2>MPis
selected, the machine looks for the tray
with the most suitable paper and takes
paper from that tray. If no tray has suitable
paper, the machine takes paper from the
tray with the highest priority.
• A6 size is not available for the optional
Tray #2.
• If you select Anyfor the MP Tray Paper
Size: You must choose MP Onlyfor the
Tray Use setting. You cannot use the Any
Paper Size selection for the MP tray when
making N in 1 copies. You must choose
one of the other available Paper Size
selections for the MP tray.
• When using the scanner glass, your
document is copied from the tray with the
highest priority even if more suitable paper
is in another paper tray.
18
General setup
Tray use in Fax mode
3
Tray use in Print mode
3
You can change the default tray priority that
the machine will use for printing received
faxes.
You can change the default tray the machine
will use for printing from your computer.
a Press Menu, 1, 7, 3.
When you select Tray#1 Only, MP Onlyor
17.Tray Use
3.Print
Tray#2 Only , the machine takes paper
only from that tray. If the selected tray is out
of paper, No Paperwill appear on the LCD.
Insert the paper in the empty tray.
3
a
Tray#1 Only
b
MP Only
Select ab & OK
When you select T1>T2>MP, the machine
takes paper from Tray #1 until it is empty,
then from Tray #2, then from the MP tray.
When you select MP>T1>T2, the machine
takes paper from the MP tray until it is empty,
then from Tray #1, then from Tray #2.
b Press aor bto select Tray#1 Only,
Tray#2 Only , MP Only, MP>T1>T2
1
or T1>T2 >MP. Press OK.
1
Tray#2 Onlyand T2appear only if the
optional tray is installed.
Note
Note
• The setting in the printer driver will take
priority over the setting made on the
control panel.
• You can use four sizes of paper for
printing faxes: A4, Letter, Legal or Folio.
When a suitable size is not in any of the
trays received faxes will be stored in the
machine’s memory and
Check Paper Sizewill appear on the
LCD. For details, see Check Paper Size
• If the control panel is set to
Tray#1 Only, Tray#2 Only, MP Only
or MP>T1>T2and you choose ‘Auto
Select’ in the printer driver, the tray use
will be MP>T1>T2.
If the control panel is set to T1>T2>MPand
you choose ‘Auto Select’ in the printer
driver, the tray use will remain T1>T2>MP.
• If the tray is out of paper and received
faxes are in the machine’s memory,
No Paperwill appear on the LCD. Insert
paper in the empty tray.
a Press Menu, 1, 7, 2.
17.Tray Use
2.Fax
a
b
Tray#1 Only
MP Only
Select ab & OK
b Press aor bto select Tray#1 Only,
Tray#2 Only, MP Only, MP>T1>T2
or T1>T2 >MP. Press OK.
1
Tray#2 Onlyand T2appear only if the
optional tray is installed.
19
Chapter 3
Speaker volume
3
Volume Settings
3
You can select a range of speaker volume
levels, from Highto Off.
Ring volume
3
You can change the volume through the
menu, by following the instructions below:
You can select a ring volume level from a
range of settings, from Highto Off.
a Press Menu, 1, 4, 3.
While in Fax mode press
or
to
adjust the volume level. The LCD shows the
current setting, and each key press will
14.Volume
3.Speaker
a
b
Med
High
change the volume to the next. The machine
will keep the new setting until you change it.
Select ab & OK
You can also change the volume through the
menu, by following the instructions below:
b Press aor bto select Off, Low, Medor
High. Press OK.
a Press Menu, 1, 4, 1.
c Press Stop/Exit.
14.Volume
1.Ring
a
Med
b
High
Select ab & OK
b Press aor bto select Off, Low, Medor
High. Press OK.
c Press Stop/Exit.
Beeper volume
3
When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax. You can
select a range of volume levels, from Highto
Off.
a Press Menu, 1, 4, 2.
14.Volume
2.Beeper
a
Med
b
High
Select ab & OK
b Press aor bto select Off, Low, Medor
High. Press OK.
c Press Stop/Exit.
20
General setup
Automatic daylight
savings time
Ecology features
3
3
Toner save
3
You can set the machine to change
automatically for Daylight Savings Time. It
will set itself forward one hour in the Spring,
and back one hour in the Autumn.
You can save toner using this feature. When
you set toner save to On, print appears
lighter. The default setting is Off.
3
a Press Menu 1, 5.
a Press Menu, 1, 6, 1.
15.Auto Daylight
16.Ecology
1.Toner Save
a
b
On
Off
a
b
On
Off
Select ab & OK
Select ab & OK
b Press aor bto select On, or Off.
Press OK.
b Press aor bto choose On(or Off).
Press OK.
c Press Stop/Exit.
c Press Stop/Exit.
Note
For some countries, the factory setting is
off.
21
Chapter 3
Sleep time
3
Turning off the scanner lamp
3
Setting the sleep time reduces power
consumption by turning off the fuser while the
machine is idle.
The scanner lamp stays on for 16 hours
before automatically switching off to preserve
the life of the lamp and reduce power
consumption.
You can choose how long the machine must
be idle (from 00 to 99 minutes) before it goes
into sleep mode. When the machine receives
a fax, computer data or makes a copy, the
timer will reset. The default setting is 05
minutes.
To turn the scanner lamp off manually press
the d and ckeys simultaneously. The
scanner lamp will remain turned off until the
next time you use the scanning feature.
Note
While the machine is in sleep mode the LCD
will display Sleep. When printing or copying
in sleep mode, there will be a short delay
while the fuser warms up.
Turning the lamp off regularly will reduce
the lamp’s life.
a Press Menu 1, 6, 2.
LCD Contrast
3
16.Ecology
2.Sleep Time
You can change the contrast to make the
LCD look lighter or darker.
Sleep Time:05Min
Enter & OK Key
a Press Menu, 1, 8.
b Enter the length of time the machine is
idle before entering sleep mode (00 to
99). Press OK.
18.LCD Contrast
-
nnonn+
Select d c & OK
c Press Stop/Exit.
To turn off sleep mode, press Secure and
or bto select Off(or On).
b Press c to make the LCD darker.
Or press dto make the LCD lighter.
Press OK.
Press OK.
c Press Stop/Exit.
Note
When you turn off sleep mode, the setting
will take effect the next time the machine
copies, prints or is turned off and on.
22
Security features
4
4
Setting up the password
4
Security
4
a Press Menu, 1, 9, 1.
Setting Lock
4
19.Security
1.Setting Lock
Setting Lock lets you set a password to stop
other people from accidentally changing your
machine settings.
New Passwd:
Enter & OK Key
4
b Enter a four-digit number for the
password. Press OK.
Make a careful note of your password. If you
forget it, please call your Brother dealer or
Brother Customer Service.
c Re-enter your password when the LCD
shows Verify:. Press OK.
While setting lock is On, it is not possible to
change the following settings without a
password:
d Press Stop/Exit.
„ Date/Time
Changing your password
4
„ Station ID
„ Quick-Dial settings
„ Mode Timer
„ Paper Type
„ Paper Size
„ Volume
a Press Menu, 1, 9, 1.
19.Security
1.Setting Lock
a
On
b
Set Password
Select ab & OK
b Press aor bto select Set Password.
Press OK.
„ Auto Daylight
„ Ecology
c Enter your four-digit password.
Press OK.
„ Tray Use
„ LCD Contrast
„ Security settings
d Enter a four-digit number for the new
password. Press OK.
e Re-enter your password when the LCD
shows Verify:. Press OK.
f Press Stop/Exit.
23
Chapter 4
Turning Setting Lock on/off
4
Secure Function Lock
4
If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.
Secure Function Lock lets you restrict Public
access to certain machine functions (Fax Tx,
Fax Rx, Copy, Scan and PCprint ).
1
PCprint includes PC Fax Send as well as all print
jobs.
Turning Setting Lock on
4
This feature also prevents users from
changing the default settings of the machine
by limiting access to the Menu settings.
a Press Menu, 1, 9, 1.
19.Security
1.Setting Lock
Disabling at least one function is required to
turn on Secure Function Lock for the Public
user.
a
b
On
Set Password
Select ab & OK
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must select the stored name
and enter a password to use the machine.
b Press aor bto select On.
Press OK.
c Enter your four-digit password.
Press OK.
Make a careful note of your password. If you
forget it, please call your Brother dealer or
Brother Customer Service.
d Press Stop/Exit.
Turning Setting Lock off
4
Note
• You can set up to 25 individual users and
one Public user.
a Press Menu, 1, 9, 1.
19.Security
• When you set up a Public user, you can
restrict one or more of the machine’s
functions to all users who do not have a
password.
1.Setting Lock
Password:XXXX
Enter & OK Key
• Only administrators can set limitations
and make changes for each user.
b Enter your four-digit password.
Press OK twice.
• When PCprint is disabled, computer print
jobs will be lost without notification.
c Press Stop/Exit.
• When Secure Function Lock is on, you
can only use 21.Contrast,
26.Polled TXor 27.Coverpg Setup
in the Fax menu.
If Fax Tx is disabled, you cannot use any
function in the Fax menu.
• Polling Receive is enabled only when the
both Fax Tx and Fax Rx are enabled.
24
Security features
Setting the password for the
administrator
Setting up the Public user
4
4
You can set up the Public user. Public users
do not need to enter a password.
The password you set in these steps is for the
administrator. This password is used to set
up restricted users and to turn Secure
Function Lock on or off. See Setting up
Note
You must disable at least one function.
a Press Menu, 1, 9, 2.
a Press Menu, 1, 9, 2.
19.Security
2.Function Lock
4
19.Security
a
b
Lock OffiOn
Set Password
2.Function Lock
Select ab & OK
New Passwd:
Enter & OK Key
b Press aor bto select Setup User.
Press OK.
b Enter a four-digit number for the
password. Press OK.
c Enter the Administrator password.
Press OK.
c Re-enter the password when the LCD
shows Verify:. Press OK.
19.Security
Setup User
a
b
Public
User01
d Press Stop/Exit.
Select ab & OK
d Press aor bto select Public.
Press OK.
e Press aor bto select Enableor
Disablefor Fax Tx. Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy, Scan and PCprint
. Press OK.
1
You can set PCprint for only the Public user.
f Press Stop/Exit.
25
Chapter 4
Setting up restricted users
4
Turning Secure Function Lock on/off
4
You can set up users with restrictions and a
password.
If you enter the wrong password when
following the instructions below, the LCD will
show Wrong password. Re-enter the
correct password.
a Press Menu, 1, 9, 2.
19.Security
2.Function Lock
Turning Secure Function Lock on
4
a
b
Lock OffiOn
Set Password
Select ab & OK
a Press Menu, 1, 9, 2.
19.Security
b Press aor bto select Setup User.
Press OK.
2.Function Lock
a
b
Lock OffiOn
Set Password
Select ab & OK
c Enter the Administrator password.
Press OK.
b Press aor bto select Lock OffiOn.
Press OK.
19.Security
Setup User
a
b
Public
User01
c Enter your four-digit administrator
password. Press OK.
Select ab & OK
d Press aor bto select User01.
Press OK.
Turning Secure Function Lock off
4
a Press Menu, 1, 9, 2.
e Use the dial pad to enter the user name.
Press OK.
19.Security
2.Function Lock
a
b
Lock OniOff
Set Password
f Enter a four-digit password for the user.
Press OK.
Select ab & OK
b Press aor bto select Lock OniOff.
Press OK.
g Press aor bto select Enableor
Disablefor Fax Tx. Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy and Scan.
Press OK.
c Enter your four-digit administrator
password. Press OK.
additional user and password.
i Press Stop/Exit.
26
Security features
Switching Users
4
This setting allows another user to log on the
machine when Secure Function Lock is
turned on.
Note
The time to change from an individual user
to the Public user is the same as the Mode
an individual user by pressing the
illuminated Mode key.
4
a Press Menu, 1, 9, 2.
19.Security
2.Function Lock
a
b
Lock OniOff
Change User
Select ab & OK
b Press aor bto select Change User.
Press OK.
c Press aor b select the registered
name of the user to be logged on.
Press OK.
d Enter the password of the user you have
27
Chapter 4
28
Sending a fax
5
5
Sending a 2-sided fax from
the ADF
How to fax
5
(MFC-8860DN and
MFC-8870DW only)
Entering fax mode
5
5
To enter fax mode press
key will glow blue.
(Fax), and the
You can send a 2-sided document from the
ADF. To cancel a fax in progress press
Stop/Exit.
Sending a single-sided fax
from the ADF
a Make sure you are in Fax mode
b Put your document in the ADF.
c Press Duplex.
.
5
Using the ADF to send your faxes is the
easiest way. To cancel a fax in progress
press Stop/Exit.
a Make sure you are in Fax mode
.
b Put your document face up in the ADF.
e Press Start.
The machine will now scan and send your
document.
d Press Start.
Note
Legal size 2-sided documents cannot be
faxed from the ADF.
The machine will now scan and send your
document.
30
Sending a fax
Sending a fax from the
scanner glass
Faxing legal size documents
from the scanner glass
5
5
You can use the scanner glass to fax the
pages of a book, or a single page at a time.
The documents can be up to Letter, A4 or
Legal size. Press Stop/Exit to cancel a fax in
progress.
When faxing legal size documents, you need
to set the scan glass size to Legal/Folio,
otherwise a portion of your faxes will be
missing.
a Make sure you are in Fax mode
b Press Menu, 2, 2, 0.
.
a Make sure you are in Fax mode
.
b Put your document on the scanner
22.Setup Send
glass.
0.Glass Fax Size
a
b
A4/Letter
Legal/Folio
5
Select ab & OK
c Press aor bto choose Legal/Folio.
Press OK.
d Press Start.
e After the machine scans the page, the
LCD will prompt you to choose one of
the options below:
d Press Stop/Exit.
Cancelling a fax in progress
5
Flatbed Fax:
Next Page?
a 1.Yes
b 2.No (Send)
Select ab & OK
Press Stop/Exit to cancel a fax in progress. If
the machine is already dialing or sending the
fax you will also need to press 1 to confirm.
„ Press 1 to send another page. Go to
f.
„ Press 2 or Start to send the
f Place the next page on the scanner
each additional page.
Flatbed Fax:
Set Next Page
Then Press OK
g Your machine will automatically send
the fax.
Note
When faxing multiple pages from the
scanner glass, real time transmission
should be set to Off.
31
Chapter 5
Cancelling a Broadcast in
progress
Broadcasting
5
5
Broadcasting lets you send the same fax
message to more than one fax number. You
can include Groups, One-Touch, Speed-Dial
numbers and up to 50 manually dialled
numbers in the same broadcast. For
While broadcasting you can cancel the fax
currently being sent or the whole broadcast
job.
a Press Menu, 2, 6.
The LCD will display the fax job currently
being sent (e.g. #001:FRIENDS) and
You can broadcast up to 390 different
numbers. This will depend on how many
groups, access codes or credit card numbers
you have stored, and on how many delayed
or stored faxes in memory.
the broadcast job (e.g. Broadcast#001):
26.Remaining Jobs
a #001 FRIENDS
b Broadcast#001
Note
Select ab & OK
Use the Search/Speed Dial to help you
choose numbers easily.
b Press abto choose the job you want to
cancel.
Press OK.
a Make sure you are in Fax mode
b Load your document.
.
c Press 1 to clear or 2 to exit.
If you chose to only cancel the fax
will ask you if you want to cancel the
broadcast. Press 1 to clear or 2 to exit.
c Enter a number. Press OK.
You can use either a One-Touch,
Speed-Dial, a Group number, or a
number manually entered using the dial
d Press Stop/Exit.
fax numbers you want to broadcast to.
e Press Start.
After the broadcast is finished the machine
will print a broadcast report to let you know
the results.
Note
• The scan profile of the One-Touch,
Speed-Dial or Group number you chose
first will be applied to the broadcast.
• If the fax resolution of the fax number you
chose first is S.Fineand you want to do
a broadcast that includes IFAX, press
Resolution, and then press a or bto
select Stdor Fineresolution. Press OK.
Then follow the steps above.
32
Sending a fax
Electronic cover page
5
Additional sending
operations
5
This feature will not work unless you have
already programmed your Station ID. (See
the Quick Setup Guide.)
Sending faxes using multiple
settings
You can automatically send a cover page
with every fax. Your cover page includes your
Station ID, a comment, and the name stored
in the One-Touch or Speed-Dial memory.
5
Before you send a fax, you can change any
combination of these settings: contrast,
resolution, overseas mode, delayed fax timer,
polling transmission, real time, transmission
or cover page settings.
By choosing Next Fax:Onyou can also
display the number of pages on the cover
page.
You can choose one of the following preset
comments, or you can store two personal
comments, up to 27 characters long:
5
a Make sure you are in Fax mode
.
After each setting is accepted, the LCD
asks if you want to enter more settings:
„ Comment Off
„ Please Call
„ Urgent
22.Setup Send
Next?
a
1.Yes
b
2.No
Select ab & OK
„ Confidential
b Do one of the following:
„ To choose more settings, press 1.
The LCD returns to the Setup Send
menu.
Composing your own comments
5
You can set up two comments of your own.
„ If you have finished choosing
settings, press 2 and go to the next
step.
a Make sure you are in Fax mode
b Press Menu, 2, 2, 8.
.
22.Setup Send
8.Coverpage Note
a
b
5.
6.
Select ab & OK
c Press aor bto choose 5or 6to store
your own comment. Press OK.
d Enter your own comment using the dial
pad. Press OK.
characters.
33
Chapter 5
Send a cover page for the next fax
5
Using a printed cover page
5
If you want to send a cover page only for the
next fax, your machine will ask you to enter
the number of pages you are sending so it
can be printed on the cover page.
If you want to use a printed cover page that
you can write on, you can print the sample
page and attach it to your fax.
a Make sure you are in Fax mode
b Press Menu, 2, 2, 7.
.
a Make sure you are in Fax mode
b Load your document.
.
22.Setup Send
7.Coverpg Setup
c Press Menu, 2, 2, 7.
a
b
Next Fax:On
Next Fax:Off
Select ab & OK
22.Setup Send
7.Coverpg Setup
a
b
Next Fax:On
Next Fax:Off
c Press a or bto choose
Print Sample.
Select ab & OK
Press OK.
d Press aor bto choose Next Fax:On
(or Next Fax:Off). Press OK.
d Press Start. Your machine will print a
copy of your cover page.
e Press aor bto choose a comment.
Press OK.
f Enter two digits to show the number of
pages you are sending. Press OK.
For example, enter 0, 2 for 2 pages or 0,
0 to leave the number of pages blank. If
you make a mistake, press d or
Clear/Back to back up and re-enter the
number of pages.
Send a cover page for all faxes
5
You can set the machine to send a cover
page whenever you send a fax.
a Make sure you are in Fax mode
b Press Menu, 2, 2, 7.
.
22.Setup Send
7.Coverpg Setup
a
b
Next Fax:On
Next Fax:Off
Select ab & OK
c Press aor bto choose On(or Off).
Press OK.
d Press aor bto choose a comment.
Press OK.
34
Sending a fax
Contrast
5
Changing fax resolution
5
For most documents the default setting of
Autowill give the best results. It
automatically chooses the suitable contrast
for your document.
The quality of a fax can be improved by
changing the fax resolution. Resolution can
be changed for the next fax or for all faxes.
To change the fax resolution for the
next fax
If your document is very light or dark,
changing the contrast may improve the
quality of the fax.
5
a Make sure you are in Fax mode
b Load your document.
.
Use Darkto increase the contrast of a light
document.
Use Lightto decrease the contrast of a dark
document.
c Press Resolution then aor bto select
the resolution. Press OK.
5
a Make sure you are in Fax mode
b Load your document.
.
To change the default fax resolution
5
a Make sure you are in Fax mode
b Press Menu, 2, 2, 2.
.
c Press Menu, 2, 2, 1.
22.Setup Send
1.Contrast
22.Setup Send
a
Auto
2.Fax Resolution
b
Light
a
b
Standard
Fine
Select ab & OK
Select ab & OK
d Press aor bto select Auto, Lightor
Dark. Press OK.
c Press aor bto select the resolution
you want. Press OK.
Note
Below is a list of the available fax
resolution settings. The finer the
resolution, the longer the fax will take to
transmit.
Even if you choose Lightor Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
„ Standard
Suitable for most typed documents.
„ Fine
• When you send a colour fax.
• When you choose Photoas the Fax
Resolution.
Good for small print.
„ S.Fine
Good for small print or artwork.
„ Photo
Use when the document has varying
shades of grey or is a photograph.
35
Chapter 5
Sending in real time for the next fax
only
Dual access
5
5
Your machine supports dual access, which
lets you dial a number and begin scanning a
fax into memory while you are already
sending or receiving a fax.
a Make sure you are in Fax mode
b Press Menu, 2, 2, 5.
.
22.Setup Send
5.Real Time TX
The LCD will show the new job number. The
number of pages you can scan into the
memory will vary depending on what is
printed on them.
a
On
b
Off
Select ab & OK
c Press a or bto select Next Fax:On.
Press OK.
Note
If the Out of Memorymessage appears
while scanning documents, press
Stop/Exit to cancel or Start to send the
scanned pages.
Note
In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.
Real time transmission
5
Not sending in real time for the next
fax only
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the phone line is
free, the machine will start dialling and
sending.
5
a Make sure you are in Fax mode
b Press Menu, 2, 2, 5.
.
If the memory is full, the machine will send the
document in real time (even if
Real Time TXis set to Off).
22.Setup Send
5.Real Time TX
a
On
b
Off
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can set
Real Time TXto Onfor all documents or
Next Fax:Onfor the next fax only.
Select ab & OK
c Press aor bto select Next Fax:Off.
Press OK.
Note
In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.
Sending in real time for all faxes
5
a Make sure you are in Fax mode
b Press Menu, 2, 2, 5.
.
22.Setup Send
5.Real Time TX
a
On
b
Off
Select ab & OK
c Press aor bto select On. Press OK.
36
Sending a fax
Overseas mode
5
Delayed batch transmission
5
If you are having difficulty sending a fax
overseas due to a bad connection, then
turning on the overseas mode may help.
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time.
This is a temporary setting, and will only be
active for your next fax.
All delayed faxes that are scheduled to be
sent at the same time to the same fax number
will be sent as one fax to save transmission
time.
a Make sure you are in Fax mode
b Load your document.
.
a Make sure you are in Fax mode
b Press Menu, 2, 2, 4.
.
c Press Menu, 2, 2, 9.
5
22.Setup Send
9.Overseas Mode
22.Setup Send
4.Batch TX
a
b
On
Off
a
On
Select ab & OK
b
Off
Select ab & OK
d Press a or b to select On or Off.
Press OK.
c Press a or b to choose On (or Off).
Press OK.
Delayed faxing
5
d Press Stop/Exit.
You can store up to 50 faxes in the memory
to be sent within a twenty four hour period.
a Make sure you are in Fax mode
b Load your document.
.
c Press Menu, 2, 2, 3.
22.Setup Send
3.Delayed Fax
Set Time=00:00
Enter & OK Key
d Enter the time you want the fax to be
sent (in 24-hour format). Press OK.
(For example, enter 19:45 for 7:45 PM)
22.Setup Send
3.Delayed Fax
Set Time=19:45
Enter & OK Key
The number of pages you can scan into the
memory depends on the amount of data
printed on each page.
37
Chapter 5
Checking and cancelling
waiting jobs
Out of Memory message
5
5
If you get an Out of Memorymessage while
scanning the first page of a fax, press
Stop/Exit to cancel the fax.
Check which jobs are still waiting in the
memory to be sent. If there are no jobs, the
LCD will show No Jobs Waiting. You can
cancel a fax job that is stored and waiting in
the memory.
If you get an Out of Memorymessage while
scanning a subsequent page, you will have
the option to press Start to send the pages
scanned so far, or to press Stop/Exit to
cancel the operation
a Press Menu, 2, 6.
26.Remaining Jobs
a #001 12:34 BROTHER
#002 15:00 BIC
b #003 17:30 ABCDEFG
Select ab & OK
Note
If you get an Out of Memorymessage
while faxing and you do not want to delete
your stored faxes to clear the memory,
you can send the fax in real time. (See
The number of jobs still to be sent will be
displayed.
b Choose one of the options below:
„ Press aor bto scroll though the
waiting jobs, press OK to select a
job, and then press 1 to cancel it.
„ Press 2 to exit without cancelling.
c When you have finished, press
Stop/Exit.
Sending a fax manually
5
Manual transmission
5
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
a Make sure you are in Fax mode
b Load your document.
.
c Pick up the handset of the external
phone and listen for a dial tone.
d Dial the fax number you want to call.
e When you hear the fax tone, press
Start.
38
Receiving a fax
6
6
Receive modes
6
You must choose a receive mode depending on the external devices and telephone services you
have on your line.
Choosing the receive mode
6
The diagram below will help you choose the correct mode.
Are you connecting an external telephone or external telephone answering
device to the machine?
No
6
Yes
No
Are you using the voice message function of
your external telephone answering device?
Do you want the machine to answer
fax and telephone calls automatically?
Yes
Yes
Yes
Do you want to use the
machinefor Fax only?
Fax Only
No
Fax/Tel
Manual
No
External TAD
To set a receive mode follow the instructions below.
01.Receive Mode
a
Fax Only
Fax/Tel
External TAD
a
b
c
Press Menu, 0, 1.
b
Press aor bto select a receive mode. Press OK.
Press Stop/Exit.
Select ab & OK
The LCD will display the current receive mode.
39
Chapter 6
Manual
6
Using Receive Modes
6
Manual mode turns off all automatic
answering functions unless you are using the
Some receive modes answer automatically
(Fax Onlyand Fax/Tel). You may want to
change the ring delay before using these
modes see page 41.
BT Call Sign feature.
1
BT Call Sign is for U.K. only.
To receive a fax in manual mode press Start
when you hear fax tones (short repeating
beeps). You can also use the Fax Detect
feature to receive faxes by lifting a handset on
the same line as the machine.
Fax only
6
Fax only mode will automatically answer
every call as a fax.
Fax/Tel
6
External TAD
6
Fax/Tel mode helps you automatically
manage incoming calls, by recognising
whether they are fax or voice calls and
dealing with them in one of the following
ways:
External TAD mode lets an external
answering device manage your incoming
calls. Incoming calls will be dealt with in one
of the following ways:
„ Faxes will be automatically received.
„ Faxes will be automatically received.
„ Voice calls will start the F/T ring to tell you
to pick up the line. The F/T ring is a fast
double ring made by your machine.
„ Voice callers can record a message on the
external TAD.
For more information see Connecting an
40
Receiving a fax
F/T Ring Time
6
Receive Mode settings
6
When somebody calls your machine, you and
your caller will hear the normal telephone ring
sound. The number of rings is set by the ring
delay setting.
Ring Delay
6
The ring delay sets the number of times the
machine rings before it answers in Fax Only
and Fax/Telmodes.
If the call is a fax, then your machine will
receive it; however, if it is a voice call the
machine will sound the F/T ring (a fast
double-ring) for the time you have set in the
F/T ring time setting. If you hear the F/T ring
it means that you have a voice caller on the
line.
If you have external or extension phones on
the same line as the machine or subscribe to
the BT Call Sign service, keep the Ring
Delay setting of 4. (See Operation from
Because the F/T ring is made by the machine,
extension and external telephones will not
ring; however, you can still answer the call on
any telephone. For more information see
1
BT Call Sign is for U.K. only.
6
a Make sure you are in Fax mode
b Press Menu, 2, 1, 1.
.
a Make sure you are in Fax mode
b Press Menu, 2, 1, 2.
.
21.Setup Receive
1.Ring Delay
a
03
b
04
21.Setup Receive
2.F/T Ring Time
Select ab & OK
a
b
20 Secs
30 Secs
c Press aor bto select how many times
the line rings before the machine
answers. Press OK.
Select ab & OK
c Press aor bto select how long the
machine will ring to alert you that you
have a voice call (20, 30, 40 or 70
seconds). Press OK.
d Press Stop/Exit.
d Press Stop/Exit.
41
Chapter 6
Fax Detect
6
Setting the Print Density
6
Turning fax detect On allows the machine to
receive fax calls automatically if you lift any
handset on the same line as the machine.
You can adjust print density to make your
printed pages darker or lighter.
a Make sure you are in Fax mode
b Press Menu, 2, 1, 7.
.
When you see Receiving on the LCD or
when you hear ‘chirps’ through the handset of
an extension phone connected to another
telephone wall socket, just replace the
handset and your machine will receive the
fax.
21.Setup Receive
7.Print Density
-nnonn+
Select d c & OK
If this feature is set to on, but your machine
does not connect a fax call when you lift the
handset of an external or extension phone,
press l 51 on the external or extension
phone. (See Operation from extension
c Press c to make the print darker.
Or press d to make the print lighter.
Press OK.
d Press Stop/Exit.
Note
If you use a modem, or send faxes from a
computer, on the same line and your
machine intercepts them, set fax detect to
Off.
a Make sure you are in Fax mode
b Press Menu, 2, 1, 3.
.
21.Setup Receive
3.Fax Detect
a
On
b
Off
Select ab & OK
c Press a or b to select On, or Off.
Press OK.
d Press Stop/Exit.
42
Receiving a fax
Duplex printing for Fax mode
(MFC-8860DN and
MFC-8870DW only)
Additional receiving
operations
6
6
Printing a reduced incoming
fax
If you set Duplex to Onfor fax receive the
machine will print received faxes on both
sides of the paper.
6
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter, Legal or Folio size
paper.
You can use A4, Letter, Legal or Folio size of
paper for this function.
a Make sure you are in Fax mode
b Press Menu, 2, 1, 0.
.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting (Menu, 1, 3).
21.Setup Receive
0.Duplex
a
b
On
Off
a Make sure you are in Fax mode
b Press Menu, 2, 1, 5.
.
6
Select ab & OK
c Press aor bto choose Onor Off.
Press OK.
21.Setup Receive
5.Auto Reduction
a
On
b
Off
d Press Stop/Exit.
Select ab & OK
Note
c Press aor bto select Onor Off. Press
OK.
When you turn Duplex on the auto
reduction feature is also turned on.
d Press Stop/Exit.
43
Chapter 6
Setting the Fax Receive
Stamp
Receiving faxes into memory
6
6
As soon as the paper tray becomes empty
during fax reception, the screen will display
No Paper, asking you to put paper in the
paper tray. (See Loading paper, and other
paper in the paper tray the following will
happen:
You can set the machine to print the received
date and time in the top centre of each
received fax page.
a Make sure you are in Fax mode
b Press Menu, 2, 1, 9.
.
If Memory Receive is On:
6
21.Setup Receive
9.Fax Rx Stamp
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Further incoming faxes will also be stored into
memory until the memory is full. When the
memory is full the machine will stop
a
On
b
Off
Select ab & OK
c Press aor bto choose Onor Off.
Press OK.
automatically answering calls. To print the
faxes, put fresh paper in the tray.
d Press Stop/Exit.
Note
If Memory Receive is Off:
6
• The received time and date will not appear
when using Internet Fax* (*MFC-8860DN
and MFC-8870DW only).
• Make sure you have set the current date
and time in the machine.
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available. The
machine will then stop automatically
answering calls until fresh paper is put in the
paper tray. To print the last fax you received,
put fresh paper in the tray.
a Make sure you are in Fax mode
b Press Menu, 2, 1, 6.
.
c Use aor b to select Onor Off. Press
OK.
d Press Stop/Exit.
44
Phone and external devices
7
7
Phone line services
7
Note
You can program a Tel/R key press as
part of a number stored in a One-Touch or
Speed-Dial location. When programming
the One-Touch or Speed-Dial number
(Menu, 2, 3, 1 or 2, 3, 2) press Tel/R first
(the screen displays “!”) then enter the
telephone number. If you do this, you do
not need to press Tel/R each time before
you dial using a One-Touch or Speed-Dial
location. (Storing One-Touch dial
PBX is not selected in the Phone Line
Type setting, you cannot use the One-
Touch or Speed-Dial number that Tel/R
press is programmed into.
Setting the Phone Line Type
7
If you are connecting the machine to a line
that features a PBX or ISDN to send and
receive faxes, it is also necessary to change
the Phone Line Type accordingly by
completing the following steps.
a Press Menu, 0, 6.
06.Phone Line Set
a
Normal
ISDN
b
PBX
Select ab & OK
b Press aor bto select PBX, ISDN(or
Normal). Press OK.
c Press Stop/Exit.
PBX and TRANSFER
7
The machine is initially set to Normal, which
lets the machine connect to a standard PSTN
(Public Switched Telephone Network) line.
However, many offices use a central
telephone system or Private Branch
Exchange (PBX). Your machine can be
connected to most types of PBX. The
machine’s recall feature supports timed break
recall only (TBR). TBR will work with most
PBX systems allowing you to gain access to
an outside line, or transfer calls to another
extension. The feature works when Tel/R is
pressed.
46
Phone and external devices
BT Call Sign (U.K. only)
7
Connecting an external
TAD
7
The BT Call Sign subscriber service is a way
to have a separate number for your machine,
it allows you to have at least two separate
telephone numbers on one phone line. Each
phone number has its own distinctive ringing
pattern.
You can connect an external Telephone
Answering Device (TAD) to the same line as
your machine. When the TAD answers a call,
your machine will “listen” for the CNG (fax
calling) tones sent by a sending fax machine.
If it hears them it will take over the call and
receive the fax. If it does not hear them, it will
let your TAD take a voice message and the
display will show Telephone.
You can set up your machine so that it only
responds to the second number.
When you set the BT Call Sign feature to ON,
the receive mode is set to Manual
automatically. Manualmode will not respond
to incoming telephone calls, since the
number you use for telephone calls will use
the normal ring pattern. If you turn the feature
off, your receive mode will remain on
Manual.
The external TAD must answer within four
rings (we recommend you set it to two rings).
This is because your machine cannot hear
the CNG tones until the external TAD has
picked up the call. The sending machine will
send CNG tones for only eight to ten seconds
longer. We do not recommend using the toll
saver feature on your external TAD if it needs
more than four rings to activate it.
7
To enable the machine to work with BT
Call Sign
7
This feature will only work with your external
phone.
Note
If you have problems receiving faxes,
reduce the ring delay setting on your
external TAD.
a Press Menu, 2, 0, 2.
The screen displays the current setting.
20.Miscellaneous
2.BT Call Sign
a
On
b
Off
Select ab & OK
b Press aor bto select On(or Off).
Press OK.
c Press Stop/Exit.
47
Chapter 7
Connections
7
Recording an outgoing
message
7
The external TAD must be connected as
shown in the illustration below.
a Record 5 seconds of silence at the
beginning of your message. This allows
your machine time to listen for fax tones.
1
1
b Limit your speaking to 20 seconds.
c End your 20-second message by giving
your Fax Receive Code for people
sending manual faxes. For example:
“After the beep, leave a message or
send a fax by pressing l51 and Start.”
1
TAD
a Set your external TAD to one or two
rings. (The machine’s Ring Delay
setting does not apply.)
Note
We recommend beginning your OGM with
an initial 5 second silence because the
machine cannot hear fax tones over a loud
voice. You may try leaving out this pause,
but if your machine has trouble receiving,
then you should re-record the OGM to
include it.
b Record the outgoing message on your
external TAD.
c Set the TAD to answer calls.
d Set the Receive Mode to
Multi-line connections (PBX)
7
We suggest you ask the company who
installed your PBX to connect your machine.
If you have a multi line system we suggest
you ask the installer to connect the unit to the
last line on the system. This prevents the
machine being activated each time the
system receives telephone calls. If all
incoming calls will be answered by a
switchboard operator we recommend that
you set the Receive Mode to Manual.
We cannot guarantee that your machine will
operate properly under all circumstances
when connected to a PBX. Any difficulties
with sending or receiving faxes should be
reported first to the company who handles
your PBX.
48
Phone and external devices
Connecting an external or
extension phone
External and extension
phones
7
7
You can connect a separate telephone
directly to your machine as shown in the
diagram below.
Operation from extension
telephones
7
If you answer a fax call on an extension
telephone, or an external telephone that is
correctly connected to the machine into the
correct socket on the machine, you can make
your machine take the call by using the Fax
Receive Code. When you press the Fax
Receive Code l51, the machine starts to
1
2
1
2
Extension telephone
External telephone
If you answer a call and no one is on
the line:
7
When you are using an external telephone,
the LCD shows Telephone.
7
You should assume that you’re receiving a
manual fax.
Using extension telephones (U.K.
only)
a Press l51 and wait for the chirp or until
the machine’s LCD shows Receiving,
and then hang up.
7
Your premises may already be wired with
parallel extension telephones (those
connected to sockets in other rooms in the
building), or perhaps you intend to add
extension telephones to your line. While the
simplest arrangement is a parallel
Note
You can also use the Fax Detect feature to
make your machine tactically take the call.
connection, there are some reasons why this
arrangement may cause problems.
For Fax/Tel mode only
7
The most common problem, is someone
picking up an extension telephone while the
machine is trying to send a fax.
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time (pseudo/double-
ringing) to alert you to pick up a voice call.
Such problems can easily be eliminated, if
you arrange modification of your extension
wiring circuit, such that extension devices are
connected “downstream” of your machine, in
a master/slave configuration (see figure 2). In
such a configuration, this machine can
always detect whether a telephone is in use,
so it will not attempt to seize the line during
that time. This is known as “telephone off-
hook detection”.
Lift the external telephone’s handset, and
then press Tel/R to answer.
If you’re at an extension phone, you will need
to lift the handset during the F/T Ring Time
and then press #51 between the
pseudo/double rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing l51.
49
Chapter 7
The inadvisable configuration is shown in
figure 1, and the recommended master/slave
configuration is shown in figure 2.
These phones are now connected as external
are connected to the fax machine via the T-
connector.
This new connection configuration can be
arranged by contacting BT, Kingston upon
Hull Telecommunications, your PBX
maintainer or a qualified telephone
installation company as appropriate. Simply
explained, the extension telephone circuit
should be terminated on a normal modular
plug (BT 431A style), which in turn should be
inserted into the modular socket of the white
“T”-shaped connector provided as part of the
line cord assembly.
Using a cordless external
handset
7
If your cordless telephone is connected to the
typically carry the cordless handset
elsewhere, it is easier to answer calls during
the Ring Delay.
If you let the machine answer first, you will
have to go to the machine so you can press
Tel/R to transfer the call to the cordless
handset.
Figure 1:
7
1
1
2
3
Using remote codes
7
FAX
Fax Receive Code
7
If you answer a fax call on an extension or
external telephone, you can tell your machine
to receive it by dialling the fax receive code
l51. Wait for the chirping sounds then
1
2
3
Extension socket
Master socket
Incoming line
Figure 2:
Recommended connection of extension
sockets
7
1
1
2
3
FAX
1
2
3
Extension socket
Master socket
Incoming line
50
Phone and external devices
Telephone Answer Code
7
If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double) ring after the initial ring delay. If you
pick up the call on an extension phone you
can turn the F/T ring off by pressing #51
(make sure you press this between the rings).
Changing the remote codes
7
The preset fax receive code is l51. The
preset telephone answer code is #51. If you
are always disconnected when accessing
your external TAD, try changing the
three-digit remote codes, for example ###
and 555.
a Make sure you are in Fax mode
b Press Menu 2, 1, 4.
.
7
21.Setup Receive
4.Remote Codes
a
On
b
Off
Select ab & OK
c Press aor bto select Onor Off.
Press OK.
fax receive code.
Press OK.
e Enter the new telephone answer code.
Press OK.
f Press Stop/Exit.
51
Dialling and storing numbers
8
8
Speed-Dialling
8
How to Dial
8
Hold down Shift as you press
Search/Speed Dial and then the three-digit
Speed-Dial number.
Manual dialling
8
Use the keypad to enter all the digits of the
telephone number.
One-Touch dialling
8
Press the One-Touch key that stores the
number you want to call.
To dial One-Touch numbers 21 to 40, hold
down Shift as you press the One-Touch key.
Three-digit number
Note
If the LCD shows Not Registered
when you enter a One-Touch or a Speed-
Dial number, it means that a number is not
stored there.
52
Dialling and storing numbers
Search
8
LDAP (Lightweight Directory
Access Protocol) Search
(MFC-8860DN and
You can search alphabetically for names you
have stored in the One-Touch and Speed-
Dial memories.
MFC-8870DW only)
8
a Press Search/Speed Dial.
If the machine is connected to your LDAP
server, you can search for information such
as fax numbers and E-mail addresses from
your server. (For details about how to set up
LDAP see the Network User’s Guide on the
CD-ROM.)
b Press the dial pad key for the first letter
of the name.
146 to help you enter letters.)
Press OK.
Fax redial
8
c Press aor bto scroll until you find the
name you are looking for.
Press OK.
If you are sending a fax automatically and the
line is busy, the machine will automatically
redial up to three times at five minute
intervals.
Note
You can press Resolution to change
the displayed resolution.
If you are sending a fax manually and the line
is busy, press Redial/Pause, wait for the
other fax machine to answer, and then press
Start to try again. If you want to make a
second call to the last number dialled, you
can save time by pressing Redial/Pause and
Start.
8
d Press Start.
Redial/Pause only works if you dialled from
the control panel.
53
Chapter 8
Storing One-Touch dial
numbers
Storing numbers
8
8
You can set up your machine to do the
following types of easy dialling: One-Touch,
Speed-Dial and Groups for Broadcasting
faxes. You can also specify the default
resolution for each One-Touch and Speed-
Dial number. When you dial a quick-dial
number, the LCD shows the name you stored
or the number. A scan profile can also be
stored along with the fax number or E-mail
address.
Your machine has 20 One-Touch keys where
you can store 40 fax or phone numbers, E-
mail addresses for automatic dialling. To
access numbers 21 to 40, hold down Shift as
you press the One-Touch key.
If you lose electrical power, the quick-dial
numbers stored in the memory will not be lost.
A scan profile is the resolution and other scan
settings that you choose when you store a
number. For example, you will be asked to
select Standard, Fine, S.Fine or Photo if you
have selected the Fax/Tel option. Or, you will
be asked to select B/W 200 dpi,
B/W 200x100 dpi, Color 150 dpi,
Color 300 dpi or Color 600 dpi if you selected
the E-Mail option.
MFC-8460N:
8
a Press Menu, 2, 3, 1.
23.Set Quick-Dial
1.One-Touch Dial
One-Touch:
Select One-Touch
Storing a pause
8
b Press the One-Touch key where you
want to store a number.
Press Redial/Pause to insert a 2.8-second
pause between numbers. If you are dialling
overseas, you can press Redial/Pause as
many times as needed to increase the length
of the pause.
c Enter the phone or fax number (up to 20
characters). Press OK.
d Choose one of the options below:
„ Enter the name using the dial pad
(up to 15 characters). Use the chart
you enter letters. Press OK.
„ Press OK to store the number
without a name.
54
Dialling and storing numbers
e Choose one of the options below:
„ If you want to change the fax
resolution, press aor b to select
Std, Fine, S.Fineor Photo.
Press OK.
e Choose one of the options below:
„ Enter the name using the dial pad
(up to 15 characters). Press OK.
„ Press OK to store the number or
E-mail address without a name.
„ Press OK if you don’t want to change
the resolution.
f Choose one of the options below:
aor bto select Std, Fine, S.Fine
or Photo. Press OK and then
f Choose one of the options below:
„ To store another One-Touch number
„ To finish storing One-Touch
numbers press Stop/Exit.
aor bto select B/W 200dpi, B/W
200x100dpi, Color 150dpi,
Color 300dpi, or Color 600dpi.
MFC-8860DN and MFC-8870DW only:
8
or b to select Std, Fineor Photo.
„ Press OK if you don’t want to change
a Press Menu, 2, 3, 1.
23.Set Quick-Dial
1.One-Touch Dial
One-Touch:
Select One-Touch
g Choose one of the options below:
select the file format (TIFF or PDF) that
will be used to send to your PC.
file format (PDF or JPEG) that will be
used to send your PC.
8
b Press the One-Touch key where you
want to store a number.
c Press aor bto select Fax/Tel,
E-Mailor IFAX. Press OK.
d Choose one of the options below:
„ Enter the number (up to 20
characters) ifyou selected Fax/Tel.
Press OK.
h Choose one of the options below:
„ To store another One-Touch number
„ Enter the E-mail address (up to 60
characters) if you selected E-Mail
on page 146 to help you enter letters.
Press OK.
„ To finish storing One-Touch
numbers press Stop/Exit.
Note
When you do a broadcast and you have
saved a scan profile along with the
number or E-mail address, the scan profile
of the One-Touch, Speed-Dial or Group
number your chose first will be applied to
the broadcast.
Note
If you selected E-Mailand save the
E-mail address, you can only use the
E-mail address when you are in Scan
mode. If you selected IFAXand save the
E-mail address, you can only use E-mail
address when you are in Fax mode.
55
Chapter 8
MFC-8860DN and MFC-8870DW only:
8
Storing Speed-Dial numbers
8
a Press Menu, 2, 3, 2.
You can store your frequently used numbers
as Speed-Dial numbers. The machine can
store 300 Speed-Dial numbers.
23.Set Quick-Dial
2.Speed-Dial
Speed-Dial? #
Enter & OK Key
MFC-8460N:
8
a Press Menu, 2, 3, 2.
b Use the dial pad to enter a three-digit
Speed-Dial location number (001-300).
Press OK.
23.Set Quick-Dial
2.Speed-Dial
c Press a or bto select Fax/Tel,
E-Mailor IFAX. Press OK.
Speed-Dial? #
Enter & OK Key
b Use the dial pad to enter a three-digit
Speed-Dial location number (001-300).
Press OK.
d Choose one of the options below:
„ Enter the number (up to 20
characters) when you select
Fax/Tel.
c Enter the phone or fax number (up to 20
characters). Press OK.
„ Enter the E-mail address (up to 60
characters) when you select E-Mail
on page 146 to help you enter letters.
Press OK.
d Choose one of the options below:
„ Enter the name using the dial pad
(up to 15 characters). Use the chart
you enter letters. Press OK.
Note
If you selected E-Mailand save the
E-mail address, you can only use the
E-mail address when you are in Scan
mode. If you selected IFAXand save the
E-mail address, you can only use E-mail
address when you are in Fax mode.
„ Press OK to store the number
without a name.
e Choose one of the options below:
„ To store the fax resolution, press a
or bto select Std, Fine, S.Fineor
Photo. Press OK.
„ Press OK if you don’t want to change
the default resolution.
e Choose one of the options below:
„ Enter the name using the dial pad
(up to 15 characters). Press OK.
„ Press OK to store the number or E-
mail address without a name.
f Choose one of the options below:
„ To store another Speed-Dial number
„ To finish storing Speed-Dial
numbers press Stop/Exit.
56
Dialling and storing numbers
f Choose one of the options below:
aor bto select Std, Fine, S.Fine
or Photo. Press OK and then go to
h.
Changing One-Touch and
Speed-Dial numbers
8
If you try to store a One-Touch or Speed-Dial
number over an existing number, the LCD will
show the name or number already stored
there.
aor bto select B/W200x100,
B/W200dpi, Color150dpi,
Color300dpior Color600dpi.
or b to select Std, Fineor Photo.
a Do one of the following:
„ To change the stored number, press
1.
„ To exit without making a change,
press 2.
„ Press OK if you don’t want to change
23.Set Quick-Dial
#005:MIKE
a
b
1.Change
2.Exit
select the file format (TIFF or PDF) that
will be used to send to your PC.
file format (PDF or JPEG) that will be
used to send your PC.
Select ab & OK
(MFC-8860DN and MFC-8870DW)
8
h Choose one of the options below:
„ To store another Speed-Dial number
b (MFC-8860DN and MFC-8870DW only)
Press aor bto select Fax/Tel,
E-Mailor IFAX.
„ To finish storing Speed-Dial
numbers press Stop/Exit.
Press OK.
c Press dor c to position the cursor
under the character you want to change,
and then press Clear/Back to delete it.
Repeat for each character you want to
delete.
Note
When you do a broadcast and you have
saved a scan profile along with the
number or E-mail address, the scan profile
of the One-Touch, Speed-Dial or Group
number your chose first will be applied to
the broadcast.
d Enter a new number or character.
Press OK.
e Follow the directions for Storing One-
Touch Dial numbers and Storing Speed-
Dial numbers. (See Storing One-Touch
57
Chapter 8
e The LCD will display your chosen One-
Touch numbers with a land Speed-
Dial numbers with a # (for example
l006, #09).
Setting up Groups for
broadcasting
8
If you often want to send the same fax
message to many fax numbers you can set
up a group.
To add One-Touch or Speed-Dial
numbers follow the instructions below:
„ For One-Touch numbers, press the
One-Touch keys one after the other.
„ For Speed-Dial numbers, hold down
Shift as you press
Groups are stored on a One-Touch key or a
Speed-Dial number. Each group uses up a
One-Touch key or a Speed-Dial location. You
can then send the fax message to all the
numbers stored in a group just by pressing a
One-Touch key or entering a Speed-Dial
number, and then pressing Start.
Search/Speed Dial, and then enter
the three-digit Speed-Dial location.
f Press OK when you have finished
adding numbers.
Before you can add numbers to a group, you
need to store them as One-Touch or Speed-
Dial numbers. You can have up to 20 small
groups, or you can assign up to 339 numbers
to one large group.
g Do one of the following:
„ Enter the name using the dial pad
(up to 15 characters). Use the chart
Entering Text on page 146 to help
you enter letters. Press OK.
a Press Menu, 2, 3, 3.
„ Press OK to store the group or E-
Mail address without a name.
23.Set Quick-Dial
3.Setup Groups
h Choose one of the options below:
(MFC-8460N)
Group Dial:
Press Speed-Dial...
„ To store the fax resolution,
press aor bto select Std, Fine,
S.Fineor Photo.
Press OK.
„ Press OK If you don’t want to change
the default resolution.
(MFC-8860DN and MFC-8870DW)
press aor bto select Std, Fine,
S.Fineor Photo.
b Choose an empty location where you
want to store the group in one of the
following ways:
„ Press a One-Touch key.
„ Hold down Shift as you press
Search/Speed Dial, and then enter
the three-digit Speed-Dial location.
Press OK.
press aor bto select B/W200dpi
or B/W200x100.
„ Press OK if you don't want to change
c Use the dial pad to enter a group
number (1 to 20). Press OK.
(MFC-8860DN and MFC-8870DW)
d (MFC-8860DN and MFC-8870DW only)
Press aor bto select Fax/IFAXor
E-Mail. Press OK.
Note
and added One-Touch or Speed-Dial
numbers that are stored as ‘IFAX’, you
cannot select S.Fine.
58
Dialling and storing numbers
i Select the file format (TIFF or PDF) that
Combining Quick-Dial
numbers
will be used to send to your computer.
8
j Do one of the following:
„ To store another group for
You can combine more than one Quick-Dial
number when you dial. This feature may be
useful if you need to dial an access code for
a cheaper rate long distance carrier.
„ To finish storing groups for
broadcasting, press Stop/Exit.
For example, you might have stored ‘555’ on
Speed-Dial 003 and ‘7000’ on Speed-Dial
002. You can use them both to dial ‘555-7000’
if you press the following keys:
Hold down Shift as you press Search/Speed
Dial, 003,
Hold down Shift as you press Search/Speed
Dial, 002 and Start.
Numbers can be added manually by entering
them on the dial pad:
Hold down Shift as you press
Search/Speed Dial, 003, 7001 (on the dial
pad), and Start.
8
This would dial ‘555-7001’. You can also add
a pause by pressing the Redial/Pause key.
Tone or Pulse
8
If you have a Pulse dialling service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below. If you have Touch Tone service, you
will not need this feature to send tone signals.
a Lift the handset of the external phone.
b Press # on the machine’s control panel.
Any digits dialled after this will send tone
signals.
When you hang up, the machine will
return to the Pulse dialling service.
59
Remote fax options
9
9
Remote fax options let you receive faxes
while you are away from the machine.
e Press a or bto select Onor Off.
25.Remote Fax Opt
Backup Print
You can only use one fax option at a time.
a
b
Off
On
Enter & OK Key
Fax forwarding
9
Press OK.
The fax forwarding feature lets you
f Press Stop/Exit.
automatically forward your received faxes to
another machine. If you select Backup Print
On, the machine will also print the fax.
Note
If you select Backup Print On, the machine
will also print the fax at your machine so
you will have a copy. This is a safety
feature in case there is a power failure
before the fax is forwarded or a problem at
the receiving machine. The machine can
store faxes to up to 4 days if there is a
power failure. After 4 days, the faxes in the
machine’s memory will be deleted.
a Press Menu, 2, 5, 1.
25.Remote Fax Opt
1.Forward/Store
a
Off
b
Fax Forward
Select ab & OK
b Press aor bto select Fax Forward.
Press OK.
The LCD will ask you to enter the fax
number you want your faxes to be
forwarded to.
c Enter the forwarding number using dial
pad (up to 20 digits), using a One-Touch
Key or using Search/Speed Dial and
the three-digit location.
Note
If you store a group on a One-Touch Key
or a Speed Dial location, the faxes will be
forwarded to several fax numbers.
d Press OK.
60
Remote fax options
c Press aor bto select the interface to
which the PC is connected (<USB>or
<Parallel>), or your computer name
if the machine is connected to a
network.
Fax storage
9
The fax storage feature lets you store your
received faxes in the machine’s memory. You
can retrieve stored fax messages from a fax
machine at another location using the remote
retrieval commands, see Retrieving fax
automatically print a copy of the stored fax.
25.Remote Fax Opt
1.Forward/Store
<USB>
<Parallel>
Select ab & OK
a Press Menu, 2, 5, 1.
d Press aor bto select Onor Off. Press
OK.
25.Remote Fax Opt
1.Forward/Store
25.Remote Fax Opt
Backup Print
a
Off
b
Fax Forward
a
b
Off
On
Select ab & OK
Select ab & OK
b Press aor bto select Fax Storage.
Press OK.
e Press Stop/Exit.
c Press Stop/Exit.
Note
• If your machine has a problem and is
unable to print faxes in memory, you can
use this setting to transfer your faxes to a
PC fax receive
9
The PC fax receive feature lets you
9
automatically send your received faxes to
your PC. You can then use your PC to view
and store these faxes. If your PC is off when
faxes are received, your machine will store
them in memory until your PC is turned on
again. If you select Backup Print On, the
machine will also print the fax. (See Fax
• PC fax receive is not supported in
®
Windows NT Workstation Version 4.0
®
and Mac OS or when the machine is
connected on a network. (See Configuring
the Network PC-FAX Receiving Settings
in the Software User’s Guide on the CD-
ROM.)
For PC fax receive to work you must be
connected to a PC that has the MFL-Pro
Suite software installed. (See PC-FAX
receive in the Software User’s Guide on the
CD-ROM.)
a Press Menu, 2, 5, 1.
25.Remote Fax Opt
1.Forward/Store
a
Off
b
Fax Forward
Select ab & OK
b Press aor bto select
PC Fax Receive. Press OK.
61
Chapter 9
Turning off remote fax
options
Changing remote fax
options
9
9
If you set the remote fax options to Offand
there are faxes in your machine’s memory,
the LCD will give you two options:
If received faxes are left in your machine’s
memory when you change to another remote
fax option, the LCD will ask you the following
message:
a If you press 1, all unprinted faxes will be
printed and erased before the setting
turns off. If a backup copy has already
been printed it will not be printed again.
25.Remote Fax Opt
Erase All Doc?
a
b
1.Yes
2.No
b If you press 2, the memory will not be
erased and the setting will be
unchanged.
Select ab & OK
or
25.Remote Fax Opt
Print All Fax?
a
b
1.Yes
2.No
Select ab & OK
„ If you press 1, faxes in the memory will be
erased or printed before the setting
changes. If a backup copy has already
been printed it will not be printed again.
„ If you press 2, faxes in the memory will not
be erased or printed and the setting will be
unchanged.
If received faxes are left in the machine’s
memory when you change to
PC Fax Receivefrom another remote fax
option (Fax Forwardor Fax Storage),
the LCD will ask you the following message:
25.Remote Fax Opt
Send Fax to PC?
a
1.Yes
b
2.No
Select ab & OK
„ If you press 1, faxes in the memory will be
sent to your PC before the setting
changes. Faxes in the memory will be sent
to your PC when the PC-Fax Receive icon
is active on your PC. See the Software
User’s Guide.
„ If you press 2, faxes in the memory will not
be erased or transferred to your PC and
the setting will be unchanged.
62
Remote fax options
Using your remote access
code
Remote retrieval
9
9
The remote retrieval feature lets you retrieve
your stored fax messages when you are not
at the machine. You can call your machine
from any touch tone phone or fax machine,
then use the Remote Access Code to retrieve
your messages.
a Dial your fax number from a telephone
or another fax machine using touch
tone.
b When your machine answers,
immediately enter your remote access
code (3 digits followed by l).
Setting a remote access code
9
c The machine signals if it has received
messages:
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you use the
remote access and retrieval features, you
have to set up your own code. The default
code is an inactive code: – – –l.
„ No beeps
No messages received.
„ 1 long beep
Fax message received.
d The machine gives two short beeps to
tell you to enter a command. The
machine will hang up if you wait longer
than 30 seconds before entering a
command. If you enter an invalid
command the machine will beep three
times.
a Press Menu, 2, 5, 2.
25.Remote Fax Opt
2.Remote Access
Access Code:---*
Enter & OK Key
9
b Enter a three-digit code using numbers
0 – 9, lor #. Press OK.
e Press 9 0 to reset the machine when you
have finished.
c Press Stop/Exit.
f Hang up.
Note
Note
Do not use the same code used for your
Fax Receive Code (l51) or Telephone
If your machine is set to Manualmode
and you want to use the remote retrieval
features, you can access your machine by
waiting about 2 minutes after it starts
ringing, and then entering the remote
access code within 30 seconds.
You can change your code at any time. If you
want to make your code inactive, press
default setting – – –l.
63
Chapter 9
Retrieving fax messages
9
Changing the fax forwarding
number
9
a Dial your fax number.
You can change the default setting of your fax
forwarding number from another telephone or
fax machine using touch tone.
b When your machine answers,
immediately enter your remote access
code (3 digits followed by l). If you hear
one long beep, you have messages.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by l). If you hear one long
beep, you have messages.
c When you hear two short beeps, use the
dial pad to press 9 6 2.
d Wait for a long beep, and then use the
dial pad to enter the number of the
remote fax machine where you want
your fax messages sent to, followed by
## (up to 20 digits).
c When you hear two short beeps, use the
dial pad to press 9 5 4.
d Wait for a long beep, and then use the
dial pad to enter the new number of the
remote fax machine where you want
your fax messages forwarded followed
by ## (up to 20 digits).
e Hang up after you hear your machine
beep. Your machine will call the other
machine, which will then print your fax
messages.
e Press 9 0 to reset the machine when you
Note
have finished.
You can insert a pause in a fax number by
using the # key.
f Hang up after you hear your machine
beep.
Note
You can insert a pause in a fax number by
using the # key.
64
Remote fax options
Remote fax commands
9
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your Remote Access Code (3 digits followed by l), the system will
give two short beeps and you must enter a remote command.
Remote commands
95 Change the fax forwarding or
Operation details
fax storage settings
1 OFF
You can choose Offafter you have retrieved or erased all your
messages.
2 Fax forwarding
One long beep means the change is accepted. If you hear three
short beeps, you cannot change because the conditions have
not been met (for example, registering a fax forwarding
number). You can register your fax forwarding number by
64.) Once you have registered the number, fax forwarding will
work.
4 Fax forwarding number
6 Fax storage
96
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored fax
3 Erase faxes from the memory
If you hear one long beep, fax messages have been erased
from the memory.
9
97
98
Check the receiving status
1 Fax
You can check whether your machine has received any faxes.
If yes, you will hear one long beep. If no, you will hear three
short beeps.
Change the receive mode
1 External TAD
2 Fax/Tel
If you hear one long beep, your change has been accepted.
3 Fax Only
90
Exit
Press 9, 0 to exit remote retrieval. Wait for the long beep, then
replace the handset.
65
Printing reports
10
10
Fax journal
10
Fax reports
10
You can set the machine to print a fax journal
(activity report) at specific intervals (every 50
faxes, 6, 12 or 24 hours, 2 or 7 days). The
default setting is Every 50 Faxes, this
means that your machine will print the journal
when the machine has stored 50 jobs.
Some fax reports (transmission verification
and fax journal) can be printed automatically
or manually.
Transmission verification
report
10
If you set the interval to Off, you can still print
the report by following the steps on the next
page.
You can use the transmission report as proof
that you sent a fax. This report lists the time
and date of transmission and whether the
transmission was successful (shown as
“OK”). If you select Onor On+Image, the
report will print for every fax you send.
a Press Menu, 2, 4, 2.
24.Report Setting
2.Journal Period
a
Every 50 Faxes
b
Every 6 Hours
If you send a lot of faxes to the same place,
you may need more than the job numbers to
know which faxes you must send again.
Selecting On+Imageor Off+Imagewill print
a section of the fax’s first page on the report
to help you remember.
Select ab & OK
b Press a or bto choose an interval.
Press OK. If you choose 7 days, you will
be asked to choose a day when you
want the 7 day countdown to begin.
When the verification report is turned Offor
to Off+Image, the report will only print if
there is a transmission error.
c Enter the time to begin printing, in 24
hour format.
Press OK.
For example: enter 19:45 for 7:45 PM.
a Press Menu, 2, 4, 1.
24.Report Setting
1.XMIT Report
d Press Stop/Exit.
If you select 6, 12, 24 hours, 2 or 7 days, the
machine will print the report at the selected
time and then erase all jobs from its memory.
If the machine’s memory becomes full with
200 jobs before the time you selected has
passed, the machine will print the journal
early and then erase all jobs from memory.
a
Off
b
Off+Image
Select ab & OK
b Press aor bto select On, On+Image
Offor Off+Image. Press OK.
c Press Stop/Exit.
If you want an extra report before it is due to
print, you can print it manually without erasing
the jobs from memory.
66
Printing reports
How to print a report
10
Reports
10
The following reports are available:
a Press Menu, 5.
1 XMIT Verify
5.Print Reports
1.XMIT Verify
2.Help List
3.Tel Index List
Select ab & OK
Displays the Transmission Verification
Report for your last 200 outgoing faxes at
most and prints the last report.
2 Help List
b Choose one of the options below:
Prints a list of commonly used functions to
help you program your machine.
„ Press aor bto select the report you
want. Press OK.
„ Enter the number of the report you
want to print. For example, press 2 to
print the help list.
3 Tel Index List
Prints a list of names and numbers stored
in the One-Touch and Speed-Dial
memory in numerical or alphabetical
order.
c Press Start.
4 Fax Journal
Prints a list of information about your last
200 incoming and outgoing faxes. (TX:
transmit.) (RX: receive.)
5 User Settings
Print a list of your current settings.
6 Network Config
Lists your network settings.
7 Order Form
10
You can print an accessories order form to
fill out and send to your Brother dealer.
67
Polling
11
11
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
e Enter the fax number you are polling.
f Press Start.
Delayed polling
11
Delayed polling lets you set the machine to
begin polling receive at a later time. You can
only set up one delayed polling operation.
Polling receive
11
Polling receive lets you call another fax
machine to receive a fax.
a Make sure you are in Fax mode
b Press Menu, 2, 1, 8.
.
a Make sure you are in Fax mode
b Press Menu, 2, 1, 8.
.
c Press a or bto select Timer. Press
OK.
21.Setup Receive
8.Polling RX
d Enter the time (in 24-hour format) you
want to begin polling. Press OK.
a
b
Standard
Secure
For example, enter 21:45 for 9:45 PM.
Select ab & OK
e Enter the fax number you are polling.
Press Start.
c Press aor bto select Standard.
Press OK.
The machine makes the polling call at
the time you entered.
d Enter the fax number you are polling.
Press Start.
Secure polling
11
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If you want to get a fax from a
secured Brother machine you have to enter
the secure code.
a Make sure you are in Fax mode
b Press Menu, 2, 1, 8.
.
c Press aor bto select Secure. Press
OK.
d Enter a four-digit secure code. Press
OK. This is the security code of the fax
machine you are polling.
68
Polling
Sequential polling
11
Polled transmit
11
Sequential polling lets you request
documents from several fax machines in one
operation.
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
a Make sure you are in Fax mode
b Press Menu, 2, 1, 8.
.
Setup for polled transmit
11
a Make sure you are in Fax mode
b Load your document.
.
21.Setup Receive
8.Polling RX
a
Standard
b
Secure
Select ab & OK
c Press Menu, 2, 2, 6.
c Press aor bto choose Standard,
Secureor Timer.
22.Setup Send
6.Polled TX
a
Standard
Press OK.
b
Secure
Select ab & OK
d Choose one of the options below.
„ If you selected Secure, enter a
four-digit number, press OK, go to
e.
d Press aor bto select Standard.
Press OK.
Setup for polled transmit with
a secure code
„ If you selected Timer, enter the time
(in 24-hour format) you want to begin
11
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If another person wants to retrieve
a fax from your machine they will have to
enter the secure code.
e Specify the destination fax machines
you want to poll by using One-Touch,
Speed-Dial, Search, a Group and or the
dial pad. You must press OK between
each location.
11
f Press Start.
a Make sure you are in Fax mode
b Load your document.
.
The machine polls each number or
group in turn for a document.
Press Stop/Exit while the machine is dialling
to cancel the polling process.
c Press Menu, 2, 2, 6.
22.Setup Send
6.Polled TX
To cancel all sequential polling receive jobs,
press Menu, 2, 6.
a
Standard
Secure
b
Select ab & OK
d Press aor bto select Secure.
Press OK.
e Enter a four-digit number. Press OK.
69
Chapter 11
70
Making copies
12
12
Making multiple copies
12
How to copy
12
a Make sure you are in Copy mode
Entering copy mode
12
.
Press
(Copy) to enter Copy mode.
b Load your document.
1 Contrast:-
+
c Use the dial pad to enter the number of
2
Quality :Auto
Enlg/Red:100%
copies (up to 99).
3
4
d Press Start.
Tray
:MP>T1
5
Press ab or Startr01
Note
1
2
3
4
5
Contrast
To sort your copies, press Sort (See
Quality
Copy Ratio
Tray Use
Stop copying
12
Number of Copies
To stop copying, press Stop/Exit.
Making a single copy
12
a Make sure you are in Copy mode
.
b Load your document.
c Press Start.
72
Making copies
To temporarily change the quality setting,
follow the instruction below:
Copy options
12
When you want to quickly change the copy
a Make sure you are in Copy mode
settings temporarily for the next copy, use the
Copy keys. You can use different
combinations.
.
b Load your document.
(MFC-8460N)
c Use the dial pad to enter the number of
copies (up to 99).
d (MFC-8460N)
Press Quality.
(MFC-8860DN and MFC-8870DW only)
Press Contrast/Quality.
Press aor bto choose Quality.
Press OK.
(MFC-8860DN and MFC-8870DW)
e Press dor c to choose Auto, Textor
Photo.
Press OK.
The machine returns to its default settings
after 60 seconds or if the Mode Timer returns
the machine to Fax mode. (See Mode timer
f Press Start.
To change the default setting, follow the
instructions below:
Changing copy quality
12
a Press Menu, 3, 1.
You can select from a range of quality
31.Quality
settings. The default setting is Auto.
a
Auto
Text
Photo
„ Auto
b
Auto is the recommended mode for
ordinary printouts. Suitable for documents
that contain both text and photographs.
Select ab & OK
b Press aor bto choose the copy
quality. Press OK.
„ Text
12
Suitable for documents containing only
text.
c Press Stop/Exit.
„ Photo
Suitable for copying photographs.
73
Chapter 12
Changing text copy
resolution
Enlarging or reducing the
image copied
12
12
You can change the text copy resolution to
1200x600dpiif you have selected Text
from the Quality or Contrast/Quality
You can select the following enlargement or
reduction ratios:
options, and make a copy with 100% ratio
using the scanner glass. To change the text
copy resolution, follow the instructions below:
Press
Enlarge/Reduce
100%*
104% EXEiLTR
141% A5iA4
200%
a Make sure you are in Copy mode
.
Auto
Custom(25-400%)
50%
b Put your document on the scanner
glass.
70% A4iA5
78% LGLiLTR
83% LGLiA4
85% LTRiEXE
91% Full Page
94% A4iLTR
97% LTRiA4
c Press Menu, 3, 2.
32.FB Txt Quality
a
b
1200x600dpi
600dpi
Select ab & OK
d Press aor bto choose the text copy
resolution. Press OK.
Custom(25-400%)allows you to enter a
ratio from 25% to 400%.
e Press Stop/Exit.
Auto sets the machine to calculate the
reduction ratio that best fits the size of paper.
To enlarge or reduce the next copy follow the
instructions below:
a Make sure you are in Copy mode
.
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Enlarge/Reduce.
e Press Enlarge/Reduce or c.
74
Making copies
f Choose one of the options below:
„ Press aor bto select the
enlargement or reduction ratio you
want. Press OK.
a Make sure you are in Copy mode
.
b Load your document.
„ Press aor bto select Custom
(25-400%). Press OK. Use the dial
pad to enter an enlargement or
reduction ratio from 25%to 400%.
(For example, press 5 3 to enter
53%.) Press OK.
c Use the dial pad to enter the number of
copies (up to 99).
d Press N in 1.
e Press aor bto select 2 in 1 (P),
2 in 1 (L), 4 in 1 (P),
4 in 1 (L), Poster (3 x 3)or Off
(1 in 1).
g Press Start.
Note
Press OK.
• The Auto setting is available only when
loading from the ADF.
f Press Start to scan the page.
If you are making a poster or placed the
document in the ADF, the machine
scans the pages and starts printing.
• Page Layout Options 2 in 1(P), 2 in 1(L), 4
in 1(P), 4 in 1(L) or Poster are not
available with Enlarge/Reduce.
(P) means Portrait and (L) means
Landscape.
If you are using the scanner glass, go
g After the machine scans the page, press
1 to scan the next page.
Making N in 1 copies or a
poster
12
Flatbed Copy:
Next Page?
a 1.Yes
b 2.No
Select ab & OK
You can reduce the amount of paper used
when copying by using the N in 1 copy
feature. This allows you to copy two or four
pages onto one page, which lets you save
paper.
h Put the next page on the scanner glass.
Press OK.
You can also make a poster. When you use
the poster feature your machine divides your
document into sections, then enlarges the
sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
layout.
12
i After all the pages have been scanned,
press 2 to finish.
Important
12
„ Please make sure the paper size is set to
Letter, A4, Legalor Folio.
„ (P) means Portrait and (L) means
Landscape.
„ You can only use the N in 1 copy and
poster feature with 100% copy size.
„ You can only make one poster copy at a
time.
75
Chapter 12
„ 4 in 1 (L)
If you are copying from the ADF:
12
Insert your document face up in the direction
shown below:
„ 2 in 1 (P)
„ Poster (3x3)
You can make a poster size copy of a
photograph.
„ 2 in 1 (L)
„ 4 in 1 (P)
„ 4 in 1 (L)
If you are copying from the scanner
glass:
12
Insert your document face down in the
direction shown below:
„ 2 in 1 (P)
„ 2 in 1 (L)
„ 4 in 1 (P)
76
Making copies
„ 2 sided i 1 sided
Duplex (2-sided) copying
(MFC-8860DN and
Portrait
MFC-8870DW only)
12
1
If you want to use the duplex copy feature,
load your document in the ADF.
1
2
Duplex Copy
„ 1 sided i 2 sided
Portrait
12
Landscape
1
1
2
1
1
2
a Make sure you are in Copy mode
b Load your document.
Landscape
c Use the dial pad to enter the number of
copies (up to 99).
1
1
d Press Duplex and a or b to select
1sided i 2sided,
2
2sided i 2sidedor
2sided i 1sided.
„ 2 sided i 2 sided
Portrait
Duplex
a1sided i 2sided
2sided i 2sided
b2sided i 1sided
Select ab & OK
1
1
Press OK.
12
e Press Start to scan the document.
Landscape
Note
1
1
Duplex copy using a 2-sided legal size
document is not available from the ADF.
If you are using the scanner glass, go
77
Chapter 12
f After the machine scans the page, press
1 to scan the next page.
a Make sure you are in Copy mode
b Load your document.
Flatbed Copy:
Next Page?
a 1.Yes
c Use the dial pad to enter the number of
copies (up to 99).
b 2.No
Select ab & OK
d Press Duplex and aor b to select
Advanced.
g Put the next page on the scanner glass.
Press OK.
Duplex
layout.
a1sided i 2sided
2sided i 2sided
b2sided i 1sided
Select ab & OK
h After all the pages have been scanned,
Press OK.
Advanced Duplex Copy
„ Advanced 2 sided i1 sided
Portrait
12
e Press a or bto select
2sided i 1sidedor
1sided i 2sided. Press OK.
Duplex Advanced
a2sided i 1sided
b1sided i 2sided
1
1
Select ab & OK
2
f Press Start to scan the document.
Landscape
Note
Duplex copy using a 2-sided legal size
document is not available from the ADF.
1
1
2
If you are using the scanner glass, go
„ Advanced 1 sided i2 sided
g After the machine scans the page, press
1 to scan the next page.
Portrait
Flatbed Copy:
Next Page?
a 1.Yes
1
1
b 2.No
Select ab & OK
2
h Put the next page on the scanner glass.
Landscape
Press OK.
layout.
1
1
i After all the pages have been scanned,
2
78
Making copies
Sorting copies using the ADF
12
Adjusting contrast
12
You can sort multiple copies. Pages will be
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so
on.
Contrast
12
Adjust the contrast to help an image look
sharper and more vivid.
a Make sure you are in Copy mode
To temporarily change the contrast setting,
follow the instruction below:
.
b Load your document.
a Make sure you are in Copy mode
c Use the dial pad to enter the number of
.
copies (up to 99).
b Load your document.
d Press Sort.
e Press Start.
c Use the dial pad to enter the number of
copies (up to 99).
d (MFC-8460N)
Press Contrast.
(MFC-8860DN and MFC-8870DW only)
Press Contrast/Quality.
Press aor bto choose Contrast.
Press OK.
Contrast:-nnonn+c
Quality :Auto
Enlg/Red:100%
Tray
:MP>T1
Select d c & OK
e Press dor c to increase or decrease
the contrast.
f Press Start.
To change the default setting follow the
instructions below:
12
a Press Menu, 3, 3.
33.Contrast
-nnonn+
Select d c & OK
b Press dor c to change the contrast.
Press OK.
c Press Stop/Exit.
79
Chapter 12
Tray Select
12
Out of Memory
message
12
You can change the tray use only for the next
copy.
If the memory becomes full while you are
making copies, the LCD message will guide
you through the next step.
a Make sure you are in Copy mode
.
If you get an Out of Memorymessage while
scanning a subsequent page, you will have
the option to press Start to copy the pages
scanned so far, or to press Stop/Exit to
cancel the operation.
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
To gain extra memory, choose one of the
solutions below:
d Press Tray Select.
Contrast:-nnonn+
Quality :Auto
Enlg/Red:100%
„ Print the faxes that are in the memory.
page 45.)
Tray
Select d c & OK
:MP>T1 c
„ You can turn off remote fax options. (See
62.)
e Press d or c to select the tray usage.
Press OK.
f Press Start.
Press Tray Select
MP>T1or M>T1>T2
T1>MPor T1>T2>M
#1(XXX)*
Note
When you get an Out of Memory
message, you may be able to make
copies if you first print incoming faxes in
the memory to restore the memory to
100%.
#2(XXX)*
MP(XXX)*
* XXX is the paper size you set in Menu, 1, 3.
Note
• T2 and #2 appear only if the optional
paper tray is installed.
• To change the Tray Select setting, See
80
Software and Network features
13
13
The User’s Guide on the CD-ROM includes
the Software User’s Guide and Network
User’s Guide for features available when
connected to a computer (for example,
Printing and Scanning).
„ Network Printing
(See the Network User’s Guide on the CD-
ROM.)
„ Network Scanning
®
„ Printing
(For Windows , see Chapter 4 in the
Software User’s Guide on the CD-ROM.)
®
(For Windows , see Chapter 1 in the
®
Software User’s Guide on the CD-ROM.)
(For Macintosh , see Chapter 10 in the
Software User’s Guide on the CD-ROM.)
®
(For Macintosh , see Chapter 7 in the
„ Wireless Network Users (MFC-8870DW
Software User’s Guide on the CD-ROM.)
only)
„ Scanning
(For details on connecting your machine
to a wireless Network, see the Quick
Setup Guide and Network User's Guide
on the CD-ROM.)
®
(For Windows , see Chapter 2 in the
Software User’s Guide on the CD-ROM.)
®
(For Macintosh , see Chapter 8 in the
Software User’s Guide on the CD-ROM.)
Note
„ ControlCenter2
®
(For Windows , see Chapter 3 in the
Software User’s Guide on the CD-ROM.)
®
(For Macintosh , see Chapter 9 in the
Software User’s Guide on the CD-ROM.)
„ Remote Setup
®
(For Windows , see Chapter 5 in the
Software User’s Guide on the CD-ROM.)
®
(For Macintosh , see Chapter 11 in the
Software User’s Guide on the CD-ROM.)
„ Brother PC-FAX
®
(For Windows , see Chapter 6 in the
Software User’s Guide on the CD-ROM.)
®
(For Macintosh , see Chapter 7 in the
Software User’s Guide on the CD-ROM.)
„ LDAP
(See the Network User’s Guide on the CD-
ROM.)
„ Network Faxing
(See the Network User’s Guide on the CD-
ROM.)
82
Safety and Legal
A
A
Choosing a location
A
Place your machine on a flat, stable surface that is free of vibration. Put the machine near a
telephone socket and a standard, grounded electrical socket. Choose a location where the
temperature remains between 10° and 32.5° C.
„ Make sure cables leading to the machine do not constitute a trip hazard.
„ Avoid placing your machine on the carpet.
„ Do not place near heaters, air conditioners, water, chemicals, or refrigerators.
„ Do not expose the machine to direct sunlight, excessive heat, moisture, or dust.
„ Do not connect your machine to electrical sockets controlled by wall switches or automatic
timers, or to the same circuit as large appliances that might disrupt the power supply.
„ Avoid sources of interference, such as speakers, or the base units of cordless phones.
84
Safety and Legal
Important Information
A
Safety precautions
A
Please read these instructions before attempting any maintenance, and keep them for later
reference. When using your telephone equipment, follow basic safety precautions to reduce the
risk of fire, electric shock or personal injury.
„ Do not use this product near water, or in a damp environment.
„ Avoid using this product during an electrical storm. There may be a remote risk of electric
shock from lightning.
„ We do not advise using an extension lead.
„ Never install telephone wiring during a lightning storm. Never install a telephone wall socket in
a wet location.
„ If any cables become damaged, disconnect your machine, and contact your Brother dealer.
„ Do not place any objects on the machine, or obstruct the air vents.
„ Do not use flammable substances near the machine.
Doing this might cause a fire or electrical shock.
„ This product should be connected to an adjacent grounded AC power source within the range
indicated on the rating label. Do NOT connect it to a DC power source. If you are not sure,
contact a qualified electrician.
„ Do not dispose of batteries in a fire. They may explode. Check with local codes for possible
special disposal instructions.
85
WARNING
Before cleaning the inside of the machine, first
unplug the telephone line cord, and then the power
cord from the electrical socket.
Do not handle the plug with wet hands. Doing this might
cause an electrical shock.
After you have just used the machine, some internal
parts of the machine will be extremely hot. When you
open the front or back cover of the machine,
DO NOT touch the shaded parts shown in the
illustration.
The fuser unit is marked with a caution label. DO
NOT remove or damage the label.
To prevent injuries, be careful not to put your hands on
the edge of the machine under the document cover as
shown in the illustration.
86
Safety and Legal
To prevent injuries, DO NOT put your fingers in the area
shown in the illustrations.
DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner
dust to ignite inside the vacuum cleaner, potentially starting a fire. Please carefully clean the
toner dust with a dry, lint-free cloth and dispose of it according to local regulations.
If moving your machine, use the handholds
provided. First making sure to disconnect any
cables.
87
IEC 60825-1 Specification
A
This machine is a Class 1 laser product as defined in IEC 60825-1 specifications. The label shown
below is attached in countries where required.
This machine has a Class 3B Laser Diode which emits invisible
laser radiation in the Scanner Unit. The Scanner Unit should not
CLASS 1 LASER PRODUCT
be opened under any circumstances.
APPAREIL À LASER DE CLASSE 1
LASER KLASSE 1 PRODUKT
Laser Diode
A
Wave length:
Output:
770 - 810 nm
5 mW max.
Class 3B
Laser Class:
WARNING
Use of controls, adjustments or performance of procedures other than those specified in this
manual may result in hazardous radiation exposure.
Disconnect device
A
This product must be installed near an electrical socket that is easily accessible. In case of
emergency, you must disconnect the power cord from the electrical socket to shut off power
completely.
Wiring information
A
If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same
rating as the original fuse.
Always replace the fuse cover. Never use a plug that does not have a cover. If in any doubt, call
a qualified electrician. Warning - This printer must be earthed.
The wires in the mains lead are coloured in line with the following code:
„ Green and Yellow: Earth
„ Blue: Neutral
„ Brown: Live
88
Safety and Legal
LAN connection
A
CAUTION
DO NOT connect this product to a LAN connection that is subject to over-voltages.
Radio interference
A
This product complies with EN55022 (CISPR Publication 22)/Class B. When connecting the
machine to a computer, ensure that you use the following interface cables.
1 A shielded parallel interface cable with twisted-pair conductors and that is marked IEEE 1284
compliant. The cable must not exceed 2.0 metres in length.
2 A USB cable which must not exceed 2.0 metres in length.
®
International ENERGY STAR Compliance Statement
A
®
The purpose of the International ENERGY STAR Program is to promote the development and popularization
®
of energy-efficient office equipment.As an ENERGY STAR Partner, Brother Industries, Ltd. has determined
®
that this product meets the ENERGY STAR guidelines for energy efficiency.
EU Directive 2002/96/EC and EN50419
A
This equipment is marked with the above recycling symbol. It means that at the end of the life of
the equipment you must dispose of it separately at an appropriate collection point and not place
it in the normal domestic unsorted waste stream. This will benefit the environment for all.
(European Union only)
89
Important safety instructions
A
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall socket before cleaning inside of the machine. Do not use
liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 Do not place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
6 Slots and openings in the cabinet at the back or bottom are provided for ventilation. To ensure
reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should never be placed near or over a radiator
or heater. This product should never be placed in a built-in installation unless adequate
ventilation is provided.
7 This product should be connected to an AC power source within the range indicated on the
rating label. Do NOT connect it to a DC power source. If you are not sure, contact a qualified
electrician.
8 This product is equipped with a 3-wire grounded plug. This plug will only fit into a grounded
power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call
your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounded
plug.
9 Use only the power cord supplied with this machine.
10 Do not allow anything to rest on the power cord. Do not place this product where people can
walk on the cord.
11 Do not place anything in front of the machine that will block received faxes. Do not place
anything in the path of received faxes.
12 Wait until pages have exited the machine before picking them up.
13 Unplug this product from the power socket and refer all servicing to Brother Authorized Service
Personnel under the following conditions:
„ When the power cord is damaged or frayed.
„ If liquid has been spilled into the product.
„ If the product has been exposed to rain or water.
„ If the product does not operate normally when the operating instructions are followed.
Adjust only those controls that are covered by the operating instructions. Incorrect
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
„ If the product has been dropped or the cabinet has been damaged.
„ If the product exhibits a distinct change in performance, indicating a need for service.
90
Safety and Legal
14 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
15 To reduce the risk of fire, electric shock and injury to people, note the following:
„ Do not use this product near appliances that use water, a swimming pool or in a wet
basement.
„ Do not use the machine during an electrical storm (there is the remote possibility of an
electrical shock) or to report a gas leak in the vicinity of the leak.
91
Chapter A
Trademarks
A
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.
Macintosh and TrueType are registered trademarks of Apple Computer, Inc.
PaperPort is a registered trademark of ScanSoft, Inc.
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.
BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registered
trademarks of Broadcom Corporation in the United States and/or other countries.
Java and all Java-based trademarks and logos are trademarks or registered trademarks of Sun
Microsystems, Inc. in the United States and other countries.
Each company whose software title is mentioned in this manual has a Software License
Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User’s Guide, the Software User’s
Guide, and the Network User’s Guide are registered trademarks of their respective
companies.
92
Options
B
B
Optional Paper Tray
(LT-5300)
Memory Board
B
B
This machine has 32 MB of standard memory
and one slot for optional memory expansion.
You can expand the memory up to 544 MB by
installing dual in-line memory modules
(DIMMs). When you add the optional
An optional lower tray can be installed, and it
2
can hold up to 250 sheets of 80 g/m (20 lb)
paper.
memory, it increases the performance for
both copier and printer operations.
When an optional tray is installed, the
machine can hold up to 550 sheets of plain
paper. If you want to buy an optional lower
tray unit, call your Brother dealer.
DIMM types
B
You can install the following DIMM:
„ 128 MB Buffalo Technology
VN133-D128 / VN133-X128
„ 256 MB Buffalo Technology
VN133-D256
„ 512 MB Buffalo Technology
VN133-D512
For setup, see the User’s Guide that we have
supplied with the lower tray unit.
„ 64 MB TechWorks 12165-0004
„ 128 MB TechWorks 12462-0001
„ 256 MB TechWorks 12485-0001
„ 512 MB TechWorks 12475-0001
Note
• For more information, visit the Buffalo
Technology site at
• For more information, visit the Techworks
In general, the DIMM must have the following
specifications:
Type: 144 pin and 64 bit output
CAS latency: 2
Clock frequency: 100 MHz or more
Capacity: 64, 128, 256 or 512 MB
Height: 31.75 mm (1.25 in.)
Dram Type: SDRAM 2 Bank
93
d Unpack the DIMM and hold it by its
Note
edges.
• There might be some DIMMs that will not
work with the machine.
CAUTION
• For more information, call the dealer you
bought the machine from or Brother
Customer Service.
To prevent damage to the machine from
static electricity, DO NOT touch the
memory chips or the board surface.
Installing extra memory
B
e Hold the DIMM by the edges and align
the notches in the DIMM with the
protrusions in the slot.
a Turn off the machine’s power switch.
Unplug the telephone line cord.
Insert the DIMM diagonally (1), then tilt it
toward the interface board until it clicks
into place (2).
b Disconnect the interface cable from the
machine, and then unplug the power
cord from the electrical socket.
c Remove the DIMM cover and interface
access cover.
f Put the interface access cover and the
DIMM cover back on.
g Plug the machine’s power cord back into
the electrical socket first, and then
connect the interface cable.
h Plug in the telephone line cord.
Turn on the machine’s power switch.
94
Troubleshooting and
routine maintenance
C
C
Troubleshooting
C
If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers latest FAQs and troubleshooting tips. Visit us at
Solutions to common problems
C
If you think there is a problem with the way your faxes look, make a copy first. If the copy looks
good, the problem is probably not your machine. Check the chart below and follow the
troubleshooting tips.
The Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Printing or Receiving Faxes
Difficulties
Suggestions
„ Condensed print
Usually this is caused by a poor telephone connection. If your copy looks good,
you probably had a bad connection, with static or interference on the telephone
line. Ask the other party to send the fax again.
„ Horizontal streaks
„ Top and bottom sentences are
cut off
„ Missing lines
Poor printing quality
Vertical black lines when receiving Your machine’s primary corona wire for printing may be dirty. Clean your primary
The sender’s scanner may be dirty. Ask the sender to make a copy to see if the
problem is with the sending machine. Try receiving from another fax machine.
If the problem continues, call Brother or your dealer for service.
Received faxes appear as split or
blank pages.
If the received faxes are divided and printed on two pages or if you get an extra
blank page, your paper size setting may not be correct for the paper you are using.
95
Phone Line or Connections
Difficulties
Suggestions
Dialling does not work.
Check for a dial tone.
Change Tone/Pulsesetting. (See the Quick Setup Guide.)
Check all line cord connections.
Check that the machine is plugged in and switched on.
If an external phone is connected to the machine, send a manual fax by lifting the
handset of the external phone and dialling the number. Wait to hear fax receiving
tones before pressing Start.
The machine does not answer
when called.
Make sure the machine is in the correct receiving mode for your setup. (See
to hear it answer. If there is still no answer, check the telephone line cord
connection. If there is no ringing when you call your machine, ask your telephone
company to check the line.
Sending Faxes
Difficulties
Suggestions
Poor sending quality.
Try changing your resolution to Fineor S.Fine. Make a copy to check your
machine’s scanner operation. If the copy quality is not good, clean the scanner.
Transmission Verification Report
says ‘RESULT:ERROR’.
There is probably temporary noise or static on the line. Try sending the fax again.
If you send a PC FAX message and get ‘RESULT:NG’ on the Transmission
Verification Report, your machine may be out of memory. To free up extra
your phone line.
If you often get transmission errors due to possible interference on the phone line,
Vertical black lines when sending.
If the copy you made shows the same problem, clean the scanner. (See Cleaning
Handling Incoming Calls
Difficulties
Suggestions
The machine ‘Hears’ a voice as a
CNG Tone.
If Fax Detect is set to on, your machine is more sensitive to sounds. It may
mistakenly interpret certain voices or music on the line as a fax machine calling
and respond with fax receiving tones. Deactivate the machine by pressing
Sending a Fax Call to the machine. If you answered on an external or extension phone, press your Fax Receive Code
(default setting is (l51)). When your machine answers, hang up.
96
Troubleshooting and routine maintenance
Handling Incoming Calls (Continued)
Difficulties
Suggestions
Custom features on a single line.
If you have Call Waiting, Call Waiting/Caller ID, Voice Mail, an answering
machine, an alarm system or other custom feature on a single phone line with your
machine, it may create a problem sending or receiving faxes.
For Example: If you subscribe to Call Waiting or some other custom service and
its signal comes through the line while your machine is sending or receiving a fax,
the signal can temporarily interrupt or disrupt the faxes. Brother’s ECM feature
should help overcome this problem. This condition is related to the telephone
system industry and is common to all devices that send and receive information
on a single, shared line with custom features. If avoiding a slight interruption is
crucial to your business, a separate line with no custom features is recommended.
Menu Setting Difficulties
Difficulties
Suggestions
Key operations do not work.
Check that the control panel is fitted correctly on the machine. Reinstall the control
panel.
The machine beeps when you try to If the Fax key is not illuminated, press it to turn on Fax mode. The Setup Receive
access the Setup Receive and
Setup Send menus.
setting (Menu, 2, 1) and Setup Send setting (Menu, 2, 2) are available only when
the machine is in Fax mode.
Copy Quality Difficulties
Difficulties
Suggestions
Vertical streaks appear in copies.
Either the scanner or the primary corona wire for printing is dirty. Clean them both.
page 120.)
Printing Difficulties
Difficulties
Suggestions
No print out.
„ Check that the machine is plugged in and the power switch is turned on.
„ Check that the toner cartridge and drum unit are installed properly. (See
„ Check the interface cable connection on both the machine and your computer.
(See the Quick Setup Guide.)
„ Check that the correct printer driver has been installed and chosen.
„ The machine is online. On your PC, click Start and then Printers and Faxes.
Right-click ‘Brother MFC-XXXX (where XXXX is your model name)’. Make
sure that ‘Use Printer Offline’ is unchecked.
97
Printing Difficulties (Continued)
Difficulties
Suggestions
The machine prints unexpectedly
or it prints garbage.
„ Turn off the machine’s power switch and then turn it on again. If the error
message continues leave the machine for several minutes and then try it
again. (The machine can be turned off for up to 4 days without losing faxes
stored in the memory.)
„ Check the settings in your application to make sure it is set up to work with
your machine.
„ If you are using the parallel port connection, check that the port is BRMFC and
not LPT1.
The machine prints the first couple Your computer is not recognizing the machine’s input buffer full signal. Make sure
of pages correctly, then some
pages have text missing.
that you connect the interface cable correctly. (See the Quick Setup Guide.)
The machine cannot print full
pages of a document.
„ Reduce the printing resolution. (See Advanced tab in the Software User’s
Guide on the CD-ROM.)
Out of Memorymessage
„ Reduce the complexity of your document and try again. Reduce the graphic
appears.
quality or the number of font sizes within your application.
The headers or footers appear
There is an unprintable area on the top and bottom of the page. Adjust the top and
when the document displays on the bottom margins in your document to allow for this.
screen but they do not show up
when it is printed.
The machine does not print on both Check the paper size setting in the printer driver. You need to select A4, Letter,
sides of the paper even though the Legal or Folio.
printer driver setting is Duplex.
(MFC-8860DN and MFC-8870 DW
only)
The machine is not printing or has Press Job Cancel. As the machine cancels the job and clears it from the memory
stopped printing and the machine’s it may produce an incomplete printout. Try to print again.
status LED is yellow.
Scanning Difficulties
Difficulties
Suggestions
TWAIN errors appear while
scanning.
Make sure that the Brother TWAIN driver is chosen as the primary source. In
PaperPort®, click File, Scan and choose the Brother TWAIN driver.
Software Difficulties
Difficulties
Suggestions
Cannot install software or print.
Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
and reinstall the software.
Cannot perform ‘2 in 1’ or ‘4 in 1’
printing.
Check that the paper size setting in the application and in the printer driver are the
same.
The machine does not print from
Adobe Illustrator
Try to reduce the print resolution. (See Advanced tab in the Software User’s Guide
on the CD-ROM.)
If you are using Windows® 98/98SE/Me, click Start, and then Printer Settings.
Right-click Brother MFC-XXXX (where XXXX is your model name) and click
Properties. Click Spool Setting on the Details tab. Choose RAW from Spool
Data Format.
When using ATM fonts, some
characters are missing or some
characters are printed in their
place.
98
Troubleshooting and routine maintenance
Software Difficulties (Continued)
Difficulties
Suggestions
‘Unable to write to LPT1’, ‘LPT1
already in use’ or ‘MFC is Busy’
error message appears.
Make sure that the machine is on (plugged into the electrical socket and the power
switch turned on) and that it is connected directly to the computer using the
IEEE-1284 bi-directional parallel cable. The cable must not go through another
peripheral device (such as a Zip Drive, External CD-ROM Drive, or Switch box).
Make sure that the LCD does not show an error message.
Make sure no other device drivers, which also communicate through the parallel
port, are running automatically when you turn on the computer (such as, drivers
for Zip Drives, External CD-ROM Drive, etc.) Suggested areas to check: (Load=,
Run=command lines in the win.ini file or the Setup Group)
Check with your computer manufacturer to confirm that the computer’s parallel
port settings in the BIOS are set to support a bi-directional machine; i.e. (Parallel
Port Mode – ECP)
Paper Handling Difficulties
Difficulties
Suggestions
The machine does not load paper. If there is no paper, load a new stack of paper into the paper tray.
The LCD shows No Paperor a
Paper Jam message.
If there is paper in the paper tray, make sure it is straight. If the paper is curled,
you should straighten it. Sometimes it is helpful to remove the paper, turn the stack
over and put it back into the paper tray.
Reduce the amount of paper in the paper tray, and then try again.
Check that the MP tray mode is not selected in the printer driver.
If the LCD shows a Paper Jam message and you still have a problem, see Paper
The machine does not feed paper
from the MP tray.
Fan the paper well and put it back firmly.
Make sure that MP tray mode is chosen in the printer driver.
I need to know how to load
envelopes.
You can load envelopes from the MP tray. Your application must be set up to print
the envelope size you are using. This is usually done in the Page Setup or
Document Setup menu of your application. See your application’s manual for
more information.
I need to know which paper is good You can use plain paper, recycled paper, envelopes, transparencies and labels
to use.
that are made for laser machines. (For details, see Acceptable paper and other
There is a paper jam.
Print Quality Difficulties
Difficulties
Suggestions
Printed pages are curled.
Low quality thin or thick paper or not printing on the recommended side of the
paper could cause this problem. Try turning over the stack of paper in the paper
tray.
Make sure that you choose the Paper Type that suits the media type you are
Printed pages are smeared.
The Paper Type setting may be incorrect for the type of print media you are using,
or the print media may be too thick or have a rough surface. (See Acceptable
the CD-ROM.)
99
Print Quality Difficulties (Continued)
Difficulties
Suggestions
Printouts are too light.
If this problem occurs when making copies or printing received faxes, turn Toner
Set Toner Save mode to off in the Advanced tab in the printer driver. (See
Advanced tab in the Software User’s Guide on the CD-ROM.)
Network Difficulties
Difficulties
Suggestions
Cannot print over a wired Network. Make sure your machine is powered on and is on-line and in Ready mode. Print
the Network Configuration list to see your current Network settings. (See How to
cabling and network connections are good. If possible, try connecting the
machine to a different port on your hub using a different cable. If the connections
are good, the upper LED of the back panel of the machine will be green.
If you are using a wireless connection or are having Network problems see the
Network User's Guide on the CD-ROM for more information.
(For Windows® only) The firewall setting on your PC may be rejecting the
The network scanning feature
does not work.
necessary network connection. Follow the instructions below to configure the
firewall. If you are using any other than the firewalls mentioned below, see the
instructions for that software or contact the software manufacturer.
The network PC-Fax Receive
feature does not work.
<Windows® XP SP2>
1. Click the Start button, ‘Settings’, ‘Control Panel’ and then ‘Windows
Firewall’. Make sure that Windows Firewall on the ‘Basic’ tab is set to on.
2. Click the ‘Exceptions’ tab and ‘Add port’ button.
3. Enter any name, port number (54295 for network scanning and 54926 for
network PC-Fax receiving), select ‘UPD’ and click ‘OK’.
4. Make sure if the new setting is added and is checked, and then click ‘OK’.
For Windows® XP SP1, please visit the Brother Solutions Center.
<For Windows® users>
The firewall setting on your PC may be rejecting the necessary network
connection. For detail, see the instruction above.
Your computer cannot find your
machine.
<For Macintosh® users>
Re-select your machine in the DeviceSelector application located in Macintosh
HD/Library/Printers/Brother/Utilities or from the model of ControlCenter2.
100
Troubleshooting and routine maintenance
Improving the print quality
C
Examples of poor print
quality
Recommendation
„ Check the machine’s environment. Conditions such as humidity, high
temperatures, and so on, may cause this print fault. (See Choosing a
ABCDEFGH
abcdefghijk
A B C D
abcde
0 1 2 3 4
„ If the whole page is too light, Toner Save mode may be on. Turn off Toner
Save mode in the machine’s menu settings or in the printer Properties of the
Guide on the CD-ROM.)
Faint
„ If this problem occurs when making copies or printing received faxes, turn off
21.)
„ Clean the scanner window and the primary corona wire on the drum unit. (See
„ Make sure that you use paper that meets our specifications. (See
ABCDEFGH
abcdefghijk
„ Check the machine’s environment. Conditions such as high temperatures and
high humidity can increase the amount of background shading. (See
A B C D
abcde
0 1 2 3 4
Install a new toner cartridge. (See Replacing the toner cartridge (TN-
Grey background
quality has not improved, put in a new drum unit. (See Replacing the drum
„ Make sure that you use paper that meets our specifications. Rough-surfaced
paper or thick paper may cause this problem.
„ Make sure that you choose the correct media type in the printer driver or in the
machine’s Paper Type menu setting. (See Acceptable paper and other
CD-ROM.)
Ghost
124.)
„ Make sure that you use paper that meets our specifications. Rough-surfaced
paper may cause the problem. (See Acceptable paper and other media
ABCDEFGH
abcdefghijk
A B C D
abcde
0 1 2 3 4
quality has not improved, put in a new drum unit. (See Replacing the drum
Toner specks
101
Examples of poor print
quality
Recommendation
„ Make sure that you use paper that meets our specifications. (See
„ Choose Thick paper mode in the printer driver or in the machine’s Paper
Type menu setting, or use thinner paper than you are currently using. (See
CD-ROM.)
„ Check the machine’s environment. Conditions such as high humidity can
Hollow print
All black
Dust, paper powder, glue, and so on may stick to the surface of the photosensitive
drum (OPC) and cause black or white spots to appear on printed documents.
Make a few copies of a blank, white sheet of paper. (See Making multiple
If you still see the spots on printed documents after making multiple copies, clean
If the print quality still has not improved you need to install a new drum. (See
White Spots on black text
and graphics at 94 mm
(3.7 in.) intervals
Black Spots at 94 mm
(3.7 in.) intervals
„ Make sure that you use paper that meets our specifications. (See
ABCDEFGH
abcdefghijk
„ If you use label sheets for laser printers, the glue from the sheets may
sometimes stick to the OPC drum surface. Clean the drum unit. (See
A B C D
abcde
0 1 2 3 4
„ Do not use paper that has clips or staples because they will scratch the
surface of the drum.
Black toner marks across the
page
„ If the unpacked drum unit is in direct sunlight or room light, the unit may be
damaged.
102
Troubleshooting and routine maintenance
Examples of poor print
quality
Recommendation
„ Make sure that you use paper that meets our specifications. A rough surfaced
paper or thick print media can cause the problem. (See Acceptable paper
ABCDEFGH
abcdefghijk
A B C D
abcde
0 1 2 3 4
„ Make sure that you choose the proper media type in the printer driver or in the
machine’s Paper Type menu setting. (See Acceptable paper and other
CD-ROM.)
White lines across the page
„ The problem may disappear by itself. Print multiple pages to clear this
problem, especially if the machine has not been used for a long time.
ABCDEFGH
abcdefghijk
A B C D
abcde
0 1 2 3 4
Lines across the page
ABCDEFGH
abcdefghijk
„ Make sure the primary corona wire’s blue tab is at the home position (a).
A B C D
abcde
0 1 2 3 4
„ The toner cartridge may be damaged. Put in a new toner cartridge. (See
Black lines down the page
Printed pages have toner
„ The fuser unit may be smudged. Call Brother or your dealer for service.
stains or stripes down the page.
ABCDEFGH
abcdefghijk
„ The toner cartridge may be damaged. Put in a new toner cartridge.
A B C D
abcde
0 1 2 3 4
White lines down the page
„ Make sure the paper or other print media is loaded properly in the paper tray
and that the guides are not too tight or too loose against the paper stack.
ABCDEFGH
abcdefghijk
„ Set the paper guides correctly.
A B C D
abcde
0 1 2 3 4
14.
„ The paper tray may be too full.
Page skewed
103
Examples of poor print
quality
Recommendation
„ Check the paper type and quality. High temperatures and high humidity will
cause paper to curl.
„ If you do not use the machine often, the paper may have been in the paper
tray too long. Turn over the stack of paper in the paper tray. Also, fan the paper
stack and then rotate the paper 180° in the paper tray.
Curled or wave
„ Make sure that paper is loaded properly.
B
DEFGH
abc efghijk
A
bcde
1
C D
„ Turn over the stack of paper in the tray or rotate the paper 180° in the input
tray.
3 4
Wrinkles or creases
104
Troubleshooting and routine maintenance
Setting Dial Tone detection
C
Compatibility
C
When you send a fax automatically, by
default your machine will wait for a fixed
amount of time before it starts to dial the
number. By changing the Dial Tone setting to
Detectionyou can make your machine dial
as soon as it detects a dial tone. This setting
can save a small amount of time when
sending a fax to many different numbers. If
you change the setting and start having
problems with dialling you should change
back to the default No Detectionsetting.
If you are having difficulty sending or
receiving a fax due to possible interference
on the phone line, we recommend that you
adjust the compatibility setting to reduce the
modem speed for fax operations.
a Press Menu, 2, 0, 1.
20.Miscellaneous
1.Compatibility
a
High
b
Normal
Select ab & OK
a Press Menu, 0, 5.
b Press aor bto choose Basicor
Normal(or High).
05.Dial Tone
„ Basiccuts the modem speed to
9600 bps. Unless interference is a
recurring problem on your phone
line, you may prefer to use it only
when needed.
a
b
Detection
No Detection
Select ab & OK
b Press aor bto select Detectionor
No Detection.
„ Normalsets the modem speed at
14400 bps.
Press OK.
„ Highsets the modem speed at
33600 bps.
Press OK.
c Press Stop/Exit.
c Press Stop/Exit.
Note
When you change the Compatibility to
Basic, the ECM feature is not available.
105
Error messages
C
As with any sophisticated office product, errors may occur. If this happens, your machine will
identify the problem and display an error message. The most common error messages are shown
below.
Error Message
Cause
Action
BT Call Sign BT Call Signis set to On. You
On
cannot change the Receive Mode
from Manual to another mode.
(U.K. only)
Check Paper
Size
Paper is not the correct size.
Load the correct size of paper (A4, Letter, Legal
or Folio) and then set the Paper Size (Menu, 1,
3) and Tray Use in Fax Mode (Menu, 1, 7, 2).
Comm.Error
Poor phone line quality caused a
communication error.
Try sending the fax again or try connecting the
machine to another telephone line. If the
problem continues, call the telephone company
and ask them to check your phone line.
Connection
Fail
You tried to poll a fax machine that Check the other fax machine’s polling setup.
is not in Polled Waiting mode.
Cooling Down
The temperature of the drum unit or Make sure that you can hear the fan in the
toner cartridge is too hot. The
machine will pause its current print blocked by something.
job and go into cooling down mode.
During the cooling down mode, you
will hear the cooling fan running
while the LCD shows Cooling
Down, and Wait for a while.
machine spinning and the exhaust outlet isn't
Wait for a
while
If the fan is spinning, remove any obstacles that
surround the exhaust outlet, and then leave the
machine turned on but do not use it for several
minutes.
If the fan is not spinning follow the suggestions
below.
Turn off the machine's power switch and then
turn it on again. If the error message continues
leave the machine for several minutes and then
try it again. (The machine can be turned off for
up to 4 days without losing faxes stored in the
memory.)
Cover is Open The front cover is not closed
Close the front cover of the machine.
completely.
The fuser cover is not closed
completely.
Open the back cover, and then open the fuser
cover. Remove the jammed paper if there is any,
and then close the fuser cover and the back
cover.
The document cover is not closed Remove the document from the ADF, remove
completely.
the document on the scanner glass, and then
close the document cover.
The back cover is not closed
completely.
Close the back cover of the machine.
106
Troubleshooting and routine maintenance
Error Message
Cause
Action
Disconnected
The other person or other person’s Try to send or receive again.
fax machine stopped the call.
Document Jam
fed properly, or the document
scanned from the ADF was too
long.
Drum Near End The drum unit is near the end of its Use the drum unit until you have a print quality
life.
problem; then replace the drum unit with a new
one.
The drum counter was not reset.
1. Open the front cover, and then press
Clear/Back.
2. Press 1 to reset.
Duplex
Disabled
The duplex tray is not installed
properly.
Remove the duplex tray and install it again.
Dust on Drum
The primary corona wire on the
drum unit needs to be cleaned.
Clean the primary corona wire on the drum unit.
Fuser Error
Temperature of fuser unit does not Turn the power switch off, wait a few seconds
rise at a specified temperature
within specified time.
and then turn it again. Leave the machine for 15
minutes with the power on. (The machine can be
turned off for up to 4 days without losing faxes
stored in the memory. See Checking if the
The fuser unit is too hot.
No Paper
The machine is out of paper or
paper is not properly loaded in the
paper tray.
Do one of the following:
„ Refill the paper in the paper tray or MP tray.
„ Remove the paper and load it again.
Verify the number and try again.
No
The number you dialled does not
Response/Busy answer or is busy.
No Tray
The paper tray is not completely
closed.
Close the paper tray properly.
Not
You tried to access a One-Touch or Set up the One-Touch or Speed Dial number.
Registered
Speed Dial number that is not
programmed.
56.)
107
Error Message
Cause
Action
Out of Memory The machine’s memory is full.
Fax sending or copy operation in progress
Do one of the following:
„ Press Start to send or copy the scanned
pages.
„ Press Stop/Exit and wait until the other
operations in progress finish and then try
again.
Printing operation in process
Do one of the following:
„ Reduce print resolution. (See Advanced tab
in the Software User’s Guide on the
CD-ROM.)
Output Tray
Full
The output tray is full of paper.
Remove the paper from the output tray.
Paper Jam
Back
the machine.
Paper Jam
Duplex
tray.
Paper Jam
Inside
The paper is jammed inside the
machine.
Paper Jam
MPTray
of the machine.
Paper Jam
Tray1
tray of the machine.
Paper Jam
Tray2
Replace Fuser It is time to replace the fuser unit.
Call Brother Customer Service to replace the
fuser unit.
Replace Laser It is time to replace the laser unit.
Call Brother Customer Service to replace the
fuser unit.
Replace PF
Kit1
It is time to replace the paper
feeding kit for Tray 1.
Call Brother Customer Service to replace the PF
Kit 1.
Replace PF
Kit2
It is time to replace the paper
feeding kit for Tray 2.
Call Brother Customer Service to replace the PF
Kit 2.
Replace PF
KitMP
It is time to replace the paper
feeding kit for the MP tray.
Call Brother Customer Service to replace the PF
Kit MP.
Scanner
Locked
The scanner lock is locked.
Open the document cover, and then release the
scanner lock lever.
Press Stop/Exit.
108
Troubleshooting and routine maintenance
Error Message
Cause
Action
Toner Error
The toner cartridge and drum unit
assembly is not installed properly.
Reinstall the toner cartridge.
Toner Life
End
The toner cartridge and drum unit
assembly is not installed properly,
or the toner cartridge is used up
and printing is not possible.
Do one of the following:
„ Re-install the toner cartridge and drum unit
assembly.
„ Replace the toner cartridge with a new one.
Toner Low
If the LCD shows Toner Low, you Order a new toner cartridge now.
can still print, however, the
machine is telling you that the toner
cartridge is near the end of its life
and the toner will soon run out.
Too Many
Trays
More than one optional tray is
installed.
Maximum number of optional trays is one.
Remove additonal tray(s).
Unable to
Init.
The machine has a mechanical
problem.
Turn off the machine’s power switch and then on
again. If the error message continues leave the
machine for several minutes and then try to print,
copy or scan again. (The machine can be turned
off for up to 4 days without losing faxes stored in
the memory. See Checking if the machine has
(Initialize)
Unable to
Print
Unable to
Scan
The machine has a mechanical
problem.
Turn off the machine's power switch and then
turn it on again. If the error message continues
leave the machine for several minutes and then
try it again. (The machine can be turned off for
up to 4 days without losing faxes stored in the
memory. See Checking if the machine has faxes
Document is too long for duplex
scanning.
Press Stop/Exit. Use the suitable size of paper
109
Checking if the machine has
faxes in its memory
Sending faxes to your PC
C
C
You can move the faxes from your machine’s
memory to your PC.
If the LCD shows an error message then you
can check to see if there are faxes in the
machine’s memory.
a Press Stop/Exit.
b Make sure that you have installed
MFL-Pro Suite on your PC, and then
turn on PC Fax Receiving on the PC.
(For details about PC Fax Receive, see
Using Brother PC-FAX software (For
a Press Menu, 9, 0, 1.
b Do one of the following:
„ If the LCD shows No Data, there
are no faxes left in the machine’s
memory.
®
Windows ) in the Software User’s
Guide on the CD-ROM.)
„ If the LCD shows Dial & Start,
there are faxes in the machine’s
memory.
c Make sure that you have set
PC Fax Receiveon the machine.
During setup the LCD will ask if you
want to send the faxes to your PC.
• You can send the faxes to
another fax machine. See
• You can send the faxes from the
machine’s memory to your PC.
d Do one of the following:
„ To send all faxes to your PC, press 1.
„ To exit and leave the faxes in the
memory, press 2.
Note
Note
You can send the Fax Journal report to
another fax machine by pressing Menu, 9,
If there is an error message on the
machine’s LCD after the faxes have been
sent, disconnect the machine from the
power source for several minutes, and
then reconnect it.
Sending faxes to another fax
machine
C
If you have not set up your Station ID, you
cannot enter fax transfer mode.
machine has faxes in its memory.
b Enter the fax number to which faxes will
be sent.
c Press Start.
110
Troubleshooting and routine maintenance
Document is jammed inside the ADF
unit
Document jams
C
C
If the document is jammed, follow the steps
below.
a Take out any paper from the ADF that is
not jammed.
Document is jammed in the top of the
ADF unit
b Lift the document cover.
C
c Pull the jammed document out to the
The document may get jammed if it is not
inserted or fed properly, or if it is too long.
Follow the steps below to clear a document
jam.
right.
a Take out any paper from the ADF that is
not jammed.
b Open the ADF cover.
c Pull the jammed document out to the
left.
d Close the document cover.
e Press Stop/Exit.
Document is jammed at the output
tray
C
a Take out any paper from the ADF that is
not jammed.
d Close the ADF cover.
e Press Stop/Exit.
b Pull the jammed document out to the
right.
c Press Stop/Exit.
111
Document is jammed in the duplex
slot (MFC-8860DN and
Paper jams
C
MFC-8870DW only)
C
To clear paper jams, please follow the steps
in this section.
a Take out any paper from the ADF that is
not jammed.
HOT SURFACE
b Pull the jammed document out to the
After you have just used the machine, some
internal parts of the machine will be
right.
extremely hot. When you open the front or
back cover of the machine, DO NOT touch
the shaded parts shown in the illustration.
c Press Stop/Exit.
Paper is jammed inside the machine
C
a Pull the paper tray completely out of the
machine.
b Use both hands to slowly pull out the
jammed paper.
112
Troubleshooting and routine maintenance
c Press the cover release lever to open
CAUTION
the front cover.
To prevent damage to the machine from
static electricity, DO NOT touch the
electrodes shown in the illustration.
d Slowly take out the drum unit and toner
cartridge assembly. The jammed paper
may be pulled out with the toner
cartridge and drum unit assembly, or
this may release the paper so you can
pull it out of the paper tray opening.
e Put the drum unit and toner cartridge
assembly back in the machine.
f Close the front cover.
g Put the paper tray firmly back in the
machine.
113
d Pull the tabs at the left and right hand
sides toward you to open the fuser
cover (1).
Paper is jammed at the back of the
machine
C
a Press the cover release lever to open
1
the front cover.
b Take out the drum unit and toner
cartridge assembly.
e Using both hands, gently pull the
jammed paper out of the fuser unit.
c Open the back cover.
f Close the back cover.
114
Troubleshooting and routine maintenance
g Put the drum unit and toner cartridge
c Put the duplex tray back in the machine.
assembly back in the machine.
Paper is jammed inside the drum unit
and toner cartridge assembly
h Close the front cover.
C
Paper is jammed in the duplex tray
(MFC-8860DN and MFC-8870DW only)
a Press the cover release lever to open
C
the front cover.
a Pull the duplex tray completely out of the
machine.
b Take out the drum unit and toner
cartridge assembly.
b Pull the jammed paper out of the
machine or the duplex tray.
115
c Hold down the lock lever on the right and
take the toner cartridge out of the drum
unit.
Routine maintenance
C
Take out the jammed paper if there is
any inside the drum unit.
CAUTION
The drum unit contains toner, so handle it
carefully. If toner scatters on your hands or
cloths, wipe or wash it off with cold water at
once.
Cleaning the outside of the
machine
C
CAUTION
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
d Put the toner cartridge back into the
drum unit until you hear it lock into place.
If you put it in properly, the lock lever will
lift automatically.
DO NOT use cleaning materials that
contain ammonia.
DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
e Put the drum unit and toner cartridge
assembly back in the machine.
f Close the front cover.
116
Troubleshooting and routine maintenance
d Wipe the inside of the paper tray with a
Clean the outside of the machine as
follows:
soft cloth to remove dust.
C
a Pull the paper tray completely out of the
machine.
e Re-load the paper and put the paper tray
firmly back in the machine.
b Wipe the outside of the machine with a
soft cloth to remove dust.
c Remove anything that is stuck inside the
paper tray.
117
Cleaning the scanner glass
C
Cleaning the laser scanner
window
C
a Turn off the machine’s power switch.
CAUTION
b Lift the document cover (1).
Clean the white plastic surface (2) and
scanner glass (3) underneath it with
DO NOT use isopropyl alcohol to clean the
laser scanner window.
isopropyl alcohol on a soft lint-free cloth.
DO NOT touch the laser scanner window
with your fingers.
1
2
3
a Turn off the machine’s power switch.
Unplug the telephone line cord first, and
then unplug the power cord from the
electrical socket.
b Open the front cover and take out the
drum unit and toner cartridge assembly.
c In the ADF unit, clean the white plastic
bar (1) and the scanner glass strip (2)
under it with isopropyl alcohol on a lint-
free cloth.
1
2
118
Troubleshooting and routine maintenance
c Gently clean the laser scanner window
(1) by wiping it with a clean soft, dry lint-
free cloth. Do not use isopropyl alcohol.
HOT SURFACE
After you have just used the machine, some
internal parts of the machine will be
extremely hot. When you open the front
cover of the machine, DO NOT touch the
shaded parts shown in the illustration.
1
CAUTION
To prevent damage to the machine from
static electricity, DO NOT touch the
electrodes shown in the illustration.
d Put the drum unit and toner cartridge
assembly back into the machine.
e Close the front cover.
f Plug the machine’s power cord back into
the electrical socket first, and then plug
in the telephone line cord.
Turn on the machine’s power switch.
119
d Put the drum unit and toner cartridge
Cleaning the corona wire
C
assembly back in the machine.
We recommend that you put the drum unit
and toner cartridge assembly on a piece of
disposable paper or cloth in case you
accidentally spill or scatter toner.
e Close the front cover.
Cleaning the drum unit
C
a Open the front cover and take out the
a Take out the drum unit and toner
cartridge assembly, and then take out
the toner cartridge from the drum unit.
drum unit and toner cartridge assembly.
b Put the print sample in front of the drum
unit, and find the exact position of the
poor print.
b Clean the primary corona wire inside the
drum unit by gently sliding the blue tab
from right to left and left to right several
times.
c Turn the white gear on the drum as you
check the surface of the OPC drum (1).
1
1
c Return the blue tab and snap it into the
home position (b).
CAUTION
If you do not return the blue tab to the home
position (b), your printed pages may have
vertical black stripes on them.
120
Troubleshooting and routine maintenance
d When you find the substance on the
drum surface that matches the print
sample, gently dab the surface of the
OPC drum with a cotton swab that is
lightly dampened with isopropyl alcohol.
Replacing the toner cartridge
(TN-3130/TN-3170)
C
The TN-3170 toner cartridge can print
approximately 7,000 pages using a high yield
toner cartridge. When the toner cartridge is
running low, the LCD shows Toner Low.
The machine is supplied with a standard TN-
3130 toner cartridge that must be replaced
after approximately 3,500 pages. Actual page
count will vary depending on your average
type of document (i.e., standard letter,
detailed graphics).
Note
It is a good idea to keep a new toner
cartridge ready for use when you see the
Toner Low warning.
CAUTION
The OPC drum is photosensitive so do not
touch it with your fingers.
Discard the used toner cartridge according to
local regulations, keeping it separate from
domestic waste. You can also check our
recycling information. Be sure to seal up the
toner cartridge tightly so that toner powder
does not spill out of the cartridge. If you have
questions, call your local waste disposal
office.
Do not use a scrubbing or wiping motion
because this might damage the drum.
DO NOT clean the surface of the OPC
drum with a sharp object, such as a ball-
point pen, because this might cause
permanent damage to the drum unit.
We recommend that you clean the machine
and corona wire of the drum unit when you
replace the toner cartridge. (See Cleaning the
121
Replacing the toner cartridge
C
CAUTION
To prevent damage to the machine from
static electricity, DO NOT touch the
electrodes shown in the illustration.
HOT SURFACE
After you have just used the machine, some
internal parts of the machine will be
extremely hot. When you open the front or
back cover of the machine, DO NOT touch
the shaded parts shown in the illustration.
b Hold down the lock lever on the right and
take the toner cartridge out of the drum
unit.
a Open the front cover and take out the
drum unit and toner cartridge assembly.
WARNING
DO NOT put a toner cartridge into a fire. It
could explode, resulting in injuries.
122
Troubleshooting and routine maintenance
c Unpack the new toner cartridge. Put the
used toner cartridge into the aluminium
bag and discard it according to local
regulations.
CAUTION
Put the drum unit on a drop cloth or large
piece of disposable paper to avoid spilling
and scattering the toner.
d Gently rock the toner cartridge from side
to side five or six times to spread the
toner evenly inside the cartridge.
Handle the toner cartridge carefully. If toner
scatters on your hands or clothes, wipe or
wash it off with cold water at once.
CAUTION
Brother printers are designed to work with
toner of a particular specification and work
to a level of optimum performance when
used with genuine Brother toner cartridges
(TN–3130/TN–3170). Brother cannot
guarantee this optimum performance if
toner or toner cartridges of other
e Pull off the protective cover.
specifications are used. Brother does not
therefore recommend the use of cartridges
other than Brother cartridges with this
printer, or the refilling of empty cartridges
with toner from other sources. If damage is
caused to the drum unit or other part of this
machine as a result of the use of toner or
toner cartridges other than genuine Brother
products due to the incompatibility or lack of
suitability of those products with this
f Put the new toner cartridge firmly into
the drum unit until you hear it lock into
place. If you put it in properly, the lock
lever will lift automatically.
machine, any repairs required as a result
may not be covered by the warranty.
Unpack the toner cartridge just before you
put in the machine. If a toner cartridge is left
unpacked for a long time, the toner life will
be shortened.
DO NOT touch the shaded parts shown in
the illustrations to prevent any degradation
to the print quality.
123
g Clean the primary corona wire inside the
drum unit by gently sliding the blue tab
from left to right and right to left several
times. Be sure to return the blue tab to
the home position (b).
Replacing the drum unit
(DR-3100)
C
The machine uses a drum unit to create print
images on paper. If the LCD shows Drum
Near End, the drum unit is near the end of its
life and it is time to buy a new one.
h Put the drum unit and toner cartridge
assembly back in the machine.
Even if the LCD shows Drum Near End, you
may be able to continue printing without
having to replace the drum unit for a while.
However, if there is a noticeable deterioration
in the output print quality (even before Drum
Near Endappears), then the drum unit
should be replaced. You should clean the
machine when you replace the drum unit.
i Close the front cover.
CAUTION
While removing the drum unit, handle it
carefully because it may contain toner. If
toner scatters on your hands or clothes,
wipe or wash it off with cold water at once.
Note
The drum unit is a consumable item, and
it is necessary to replace it periodically.
There are many factors that determine the
actual drum life, such as temperature,
humidity, type of paper and how much
toner you use for the number of pages per
print job. The estimated drum life is
approximately 25,000 pages. The actual
number of pages your drum will print may
be significantly less than these estimates.
Because we have no control over the
many factors that determine the actual
drum life, we cannot guarantee a
minimum number of pages that will be
printed by your drum.
124
Troubleshooting and routine maintenance
HOT SURFACE
CAUTION
After you have just used the machine, some
internal parts of the machine will be
extremely hot. When you open the front or
back cover of the machine, DO NOT touch
the shaded parts shown in the illustration.
To prevent damage to the printer from static
electricity, DO NOT touch the electrodes
shown in the illustration.
a Open the front cover and take out the
drum unit and toner cartridge assembly.
b Hold down the lock lever on the right and
take the toner cartridge out of the drum
unit.
Note
Discard the used drum unit according to
local regulations, keeping it separate from
domestic waste. Be sure to seal up the
drum unit tightly so that toner powder does
not spill out of the unit. If you have
questions, call your local waste disposal
office.
125
Replacing periodic
maintenance parts
CAUTION
C
Unpack the drum unit just before you put it
in the machine. Put the old drum unit into
the plastic bag.
You need to replace the periodic
maintenance parts regularly to maintain print
quality. You should replace the parts listed
below after printing approximately 100,000
pages. Please call your Brother dealer for
service when the following messages appear
on the LCD.
c Unpack the new drum unit.
d Put the toner cartridge firmly into the
new drum unit until you hear it lock into
place. If you put it in properly, the lock
lever will lift automatically.
LCD message
Description
Replace PF
KitMP
Replace paper feeding kit for
MP tray.
Replace PF
Kit1
Replace paper feeding kit for
Tray 1.
Replace PF
Kit2
Replace paper feeding kit for
Tray 2.
Replace Fuser Replace fuser unit.
Replace Laser Replace laser unit.
e Put the drum unit and toner cartridge
assembly back in the machine.
Do not close the front cover.
f Press Clear/Back.
Replace Drum?
a
b
1.Yes
2.No
Select ab & OK
To confirm you are installing a new
drum, press 1.
g When the LCD shows Accepted, close
the front cover.
CAUTION
If toner scatters on your hands or clothes,
wipe or wash it off with cold water at once.
126
Troubleshooting and routine maintenance
h Close the front cover.
Packing and shipping
the machine
i Wrap the machine in the plastic bag and
put it in the original carton with the
original packing material.
C
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, you could void your warranty. The
machine should be adequately insured with
the carrier.
j Pack the drum unit and toner cartridge
assembly, AC power cord and printed
materials in the original carton as shown
below.
a Turn off the machine’s power switch.
b Unplug the machine from the telephone
wall socket.
c Unplug all the cables and AC power
cord from the machine.
d Push the Scanner Lock Lever down to
lock the scanner. This lever is located on
the left of the scanner glass.
CAUTION
Damage caused to your machine by failure
to lock the scanner before moving and
shipping may void your warranty.
e Open the front cover.
k Close the carton and tape it shut.
f Take out the drum unit and toner
cartridge assembly. Leave the toner
cartridge installed in the drum unit.
g Put the drum unit and toner cartridge
assembly into the plastic bag and seal
the bag.
127
Checking the remaining life of
parts
Machine Information
C
C
Checking the serial numbers
C
You can view the remaining life of these parts
on the LCD.
You can see the machine’s serial number on
the LCD.
a Press Menu, 7, 3.
73.Parts Life
1.Drum
a Press Menu, 7, 1.
71.Serial No.
2.Fuser
3.Laser
Select ab & OK
XXXXXXXXX
b Press a or b to select 1.Drum,
2.Fuser, 3.Laser, 4.PF Kit MP,
5.PF Kit 1or 6.PF Kit 2.
b Press Stop/Exit.
73.Parts Life
1.Drum
Checking the page counters
C
Remaining:100%
Select ab & OK
You can see the machine’s page counters for
copies, printed pages, reports and lists, faxes
or a summary total.
Note
a Press Menu, 7, 2.
The life check of a part will be accurate
only if that part’s life counter was reset
when the new part was installed. It will not
be accurate if that part’s life counter was
reset during the life of the used part.
The LCD shows number of pages for
Totaland Copy.
72.Page Counter
a
b
Total :XXXXXX
Copy :XXXXXX
b Press aor bto see Printor
List/Fax.
72.Page Counter
a
b
Print
List/Fax :XXXXXX
:XXXXXX
c Press Stop/Exit.
128
Menu and Features
D
D
On screen
programming
Menu keys
D
D
Your machine has been designed to be easy
to use. The LCD provides on screen
programming using the menu keys.
We have created step by step on screen
instructions to help you program your
machine. Simply follow the instructions as
they guide you through the menu selections
and programming options.
Access the menu
Menu table
D
You can program your machine by using the
the menu selections and options.
Go to the next menu level
Accept an option
Press Menu followed by the menu numbers
to program your machine.
Exit the menu by pressing
repeatedly.
For example, to set Beepervolume to Low.
a Press Menu, 1, 4, 2.
Go back to the previous menu
level.
Scroll through the current menu
level.
b Press aor bto choose Low.
c Press OK.
Go back to the previous menu
level or forward to the next menu
level.
Memory storage
D
Exit the menu.
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Contrast, Overseas Mode) will be lost. Your
machine can store the date and time up to 4
days.
129
To access the menu mode:
a Press Menu.
b Choose an option.
„ Press 1 for General Setup menu.
„ Press 2 for Fax menu.
„ Press 3 for Copy menu.
„ Press 4 for Printer menu.
„ Press 5 for Print Reports menu.
„ Press 6 for LAN menu.
„ Press 7 for machine Info. menu.
„ Press 0 for Initial Setup.
You can also scroll through each menu
level by pressing a or b for the
direction you want.
c Press OK when the option you want is
highlighted on the LCD.
The LCD will then show the next menu
level.
d Press aor bto scroll to your next menu
selection.
e Press OK.
When you finish setting an option, the
LCD shows Accepted.
130
Menu and Features
Menu Table
D
The factory settings are shown in Bold with an asterisk.
Choose & OK
Choose & OK
to accept
to exit
Main Menu
Submenu
Menu Selections
Options
0 Sec
Descriptions
Page
1.General
Setup
1.Mode Timer
—
Sets the time to return to
Fax mode and the time the
machine will change from
individual user to public
user when using Secure
Function Lock.
24
30 Secs
1 Min
2 Mins*
5 Mins
Off
2.Paper Type 1.MP Tray
Thin
Sets the type of paper in
the MP tray.
17
17
17
Plain*
Thick
Thicker
Transparency
Recycled Paper
Thin
2.Tray#1
Sets the type of paper in
the paper tray.
Plain*
Thick
Thicker
Transparency
Recycled Paper
Thin
3.Tray#2
Sets the type of paper in
the optional paper tray #2.
(This menu only
Plain*
appears if you have
the optional tray #2)
Thick
Thicker
Recycled Paper
131
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
1.General
Setup
3.Paper Size 1.MP Tray
A4*
Sets the size of the paper
in the MP tray.
18
Letter
Legal
Executive
A5
(Continued)
A6
B5
B6
Folio
Any
2.Tray#1
A4*
Sets the size of the paper
in the paper tray.
18
Letter
Executive
A5
A6
B5
B6
3.Tray#2
A4*
Sets the size of the paper
in the optional paper tray
#2.
18
(This menu only
appears if you have
the optional tray #2)
Letter
Executive
A5
B5
B6
4.Volume
1.Ring
Off
Adjusts the ring volume.
20
20
20
Low
Med*
High
Off
2.Beeper
3.Speaker
Adjusts the volume level of
the beeper.
Low
Med*
High
Off
Adjusts the speaker
volume.
Low
Med*
High
132
Menu and Features
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
1.General
Setup
5.Auto
Daylight
—
On*
Changes for Daylight
Savings Time
automatically.
21
Off
(Continued)
(Forsomecountries,
the factory setting is
Off.)
6.Ecology
1.Toner Save
2.Sleep Time
1.Copy
On
Increases the page yield of
the toner cartridge.
21
22
18
Off*
(0-99)
Conserves power.
05 Min*
7.Tray Use
Tray#1 Only
Tray#2 Only
Selects the tray that will be
used for Copy mode.
MP Only
MP>T1>T2*
T1>T2>MP
(Tray#2 Only and T2
appear only if the
optional tray is
installed.)
2.Fax
3.Print
—
Tray#1 Only
Tray#2 Only
MP Only
Selects the tray that will be
used for Fax mode.
19
19
22
MP>T1>T2
T1>T2>MP*
(Tray#2 Only and T2
appear only if the
optional tray is
installed.)
Tray#1 Only
Tray#2 Only
MP Only
Selects the tray that will be
used for PCprint.
MP>T1>T2*
T1>T2>MP
(Tray#2 Only and T2
appear only if the
optional tray is
installed.)
8.LCD
Contrast
-nnnno+
-nnnon+
-nnonn+*
-nonnn+
-onnnn+
Adjusts the contrast of the
LCD.
133
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
1.General
Setup
9.Security
1.Setting Lock
—
Stops unauthorized users
from changing the
23
machine’s current settings.
(Continued)
2.Function Lock
1.Ring Delay
—
Can restrict selected
machine operation for up
to 25 individual users and
all other non-authorized
Public users.
24
41
41
2.Fax
1.Setup
Receive
(00- 08)
02*
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
(In Fax mode
only)
(Example for the
UK)
2.F/T Ring Time 20 Secs
30 Secs*
Sets the pseudo/double-
ring time in Fax/Tel mode.
40 Secs
70 Secs
3.Fax Detect
On*
Receives fax messages
without pressing Start.
42
50
Off
4.Remote Codes On(l51, #51)
Off*
Allows you to answer all
calls at an extension or
external phone and use
codes to turn the machine
on or off. You can
personalize these codes.
5.Auto
Reduction
On*
Off
On*
Cuts the size of incoming
faxes.
43
44
6.Memory
Receive
Automatically stores any
incoming faxes in its
memory if it runs out of
paper.
Off
7.Print Density -nnnno+
-nnnon+
Makes printouts darker or
lighter.
42
68
-nnonn+*
-nonnn+
-onnnn+
8.Polling RX
Standard*
Secure
Timer
Sets up your machine to
poll another fax machine.
9.Fax Rx Stamp On
Off*
Prints the received time
and date on the top of the
received faxes.
44
43
0.Duplex
On
Prints received faxes on
both sides of the paper.
(For MFC-8860DN and Off*
MFC-8870DW)
134
Menu and Features
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
2.Fax
2.Setup Send 1.Contrast
Auto*
Changes the lightness or
darkness of faxes you
send.
35
(Continued)
(In Fax mode
only)
Light
Dark
2.Fax
Resolution
Standard*
Fine
Sets the default resolution
for outgoing faxes.
35
S.Fine
Photo
—
3.Delayed Fax
4.Batch TX
Sets the time of day in 24
hour format that the
delayed faxes will be sent.
37
37
On
Combines delayed faxes
going to the same fax
number at the same time of
day into one.
Off*
5.Real Time TX Next Fax:On
Sends a fax without using
the memory.
36
Next Fax:Off
On
Off*
6.Polled TX
Standard*
Sets up your machine with
a document to be retrieved
by another fax machine.
69
33
Secure
7.Coverpg Setup Next Fax:On
Automatically sends a
cover page you have
programmed.
Next Fax:Off
On
Off*
Print Sample
8.Coverpage
Note
—
Sets up your own
comments for the fax cover
page.
33
37
31
9.Overseas Mode On
Off*
If you are having difficulty
sending faxes overseas,
set this to on.
0.Glass Fax
Size
A4/Letter*
Adjusts the scan area of
the scanner glass to the
size of the document.
Legal/Folio
135
Main Menu
2.Fax
Submenu
Menu Selections
Options
Descriptions
Page
3.Set Quick- 1.One-Touch
Dial
—
Stores up to 40 One-Touch
Dial numbers, so you can
dial by pressing one key
(and Start).
54
Dial
(Continued)
2.Speed-Dial
—
—
Stores up to 300 Speed-
Dial numbers, so you can
dial by pressing only a few
keys (and Start).
56
3.Setup Groups
1.XMIT Report
Sets up a Group number
for Broadcasting.
58
66
4.Report
Setting
On
Sets initial setup for
Transmission Verification
Report and Fax Journal.
On+Image
Off*
Off+Image
Off
2.Journal
Period
66
Every 50 Faxes*
Every 6 Hours
Every 12 Hours
Every 24 Hours
Every 2 Days
Every 7 Days
5.Remote Fax 1.Forward/Store Off*
Sets the machine to
forward fax messages, to
store incoming faxes in the
memory (so you can
retrieve them while you are
away from your machine),
or to send faxes to your
PC.
61
Opt
Fax Forward
Fax Storage
PC Fax Receive
If you chose Fax Forward
or PC Fax Receive, you
can turn on the safety
feature backup print.
(Backup Print)
2.Remote Access ---l
Sets your own code for
Remote Retrieval.
63
45
38
3.Print
—
—
Prints incoming faxes
stored in the memory.
Document
6.Remaining
Jobs
—
You can check which jobs
are in the memory and lets
you cancel chosen jobs.
0.
1.Compatibility High*
Normal
Adjusts the equalization for
transmission difficulties.
105
47
Miscellaneous
Basic
2.BT Call Sign On
Uses with BT Call Sign.
(U.K. only)
Off*
136
Menu and Features
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
3.Copy
1.Quality
—
Photo
You can choose the Copy
resolution for your type of
document.
73
Text
Auto*
2.FB Txt
Quality
—
—
1200×600dpi
600dpi*
You can change to the
higher Copy resolution
when you make a text copy
with 100% ratio using the
scanner glass.
74
79
3.Contrast
-nnnno+
-nnnon+
-nnonn+*
-nonnn+
Adjusts the contrast for
copies.
-onnnn+
4.Printer
1.Emulation
—
Auto (EPSON)*
Chooses the emulation
mode.
See
Software
User’s
Auto (IBM)
HP LaserJet
BR-Script 3
Epson FX-850
Guide on
the
CD-ROM.
IBM Proprinter
2.Print
Options
1.Internal Font
2.Configuration
—
—
Prints a list of the
machine’s internal fonts.
—
Prints a list of the
machine’s printer settings.
3.Reset
Printer
1.Reset
Returns the PCL setting to
the default settings.
2.Exit
5.Print
Reports
1.XMIT
Verify
1.View on LCD
2.Print Report
—
You can view the
67
Transmission Verification
Report for your last 200
outgoing faxes at most and
print the last report.
2.Help List
—
—
—
Prints the Help List so you
can see at-a-glance how to
quickly program your
machine.
67
67
3.Tel Index
List
1.Numeric
2.Alphabetic
Lists name and numbers
stored in the One-Touch
and Speed-Dial memory,
in numerical or
alphabetical order.
4.Fax
Journal
—
—
—
—
Lists information about
your last 200 incoming and
outgoing faxes. (TX means
Transmit.) (RX means
Receive.)
67
5.User
Lists your settings.
67
Settings
137
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
5.Print
Reports
6.Network
Config
—
—
Lists your Network
settings.
67
(Continued)
7.Order Form
—
—
You can print an
67
accessories order form to
fill out and send to you
Brother dealer.
Chooses the BOOT method
that best suits your needs.
6.LAN
1.TCP/IP
1.BOOT Method
Auto*
Static
RARP
(For
MFC-8460N
and
MFC-8860DN)
BOOTP
DHCP
Enter the IP address.
2.IP Address
3.Subnet Mask
4.Gateway
[000-255].
[000-255].
[000-255].
[000-255]
Enter the Subnet mask.
Enter the Gateway address.
Enter the Node name.
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
[000-255]
5.Node Name
BRN_XXXXXX
Auto*
Chooses the WINS
configuration mode.
6.WINS Config
Static
Specifies the IP address of the
primary or secondary WINS
server.
7.WINS Server
8.DNS Server
(Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP address of the
primary or secondary DNS
server.
(Primary)
000.000.000.000
(Secondary)
000.000.000.000
Automatically allocates the IP
address from the link-local
address range.
9.APIPA
0.IPv6
On*
Off
On
Off*
Chooses the Ethernet link
mode.
2.Ethernet
Auto*
100B-FD
100B-HD
10B-FD
10B-HD
138
Menu and Features
Main Submenu
Menu
Menu Selections
Options
Descriptions
Page
Enter the mail address.
3.Setup
IFAX
1.Setup
Internet
1.Mail
address
(MFC-8860DN)
Enter the SMTP server
address.
2.SMTP Server [000-255].
[000-255].
[000-255].
[000-255]
Enter the POP3 server
address.
3.POP3 Server [000-255].
[000-255].
[000-255].
[000-255]
Enter the mail box name.
4.Mailbox
Name
Enter the password to login
to the POP3 server.
5.Mailbox Pwd
Automatically checks the
POP3 server for new
messages.
2.Setup Mail
RX
1.Auto
Polling
On*
Off
Sets the interval for
checking for new messages
on the POP3 server.
2.Poll
Frequency
10 MIN
Selects the contents of the
mail header to be printed.
3.Header
All
Subject+From+
To
None*
On*
Deletes error mails
automatically.
4.Del Error
Mail
Off
Receives notification
messages.
5.Notification On
MDN
Off*
Displays the subject that is
attached to the Internet Fax
data.
3.Setup Mail
TX
1.Sender
Subject
Limits the size of E-mail
documents.
2.Size Limit
On
Off*
Sends notification
messages.
3.Notification On
Off*
On
Relays a document to
another fax machine.
4.Setup Relay 1.Rly
Broadcast
Off*
Registers the Domain
name.
2.Relay
Domain
RelayXX:
Prints the Relay Broadcast
Report.
3.Relay
Report
On
Off*
139
Main Submenu
Menu
Menu Selections
Options
Descriptions
Page
Chooses the file format to
send the scanned data.
4.Scan to
Email
(MFC-8860DN)
1.Color
PDF*
JPEG
PDF*
TIFF
PDF*
JPEG
PDF*
TIFF
2.B/W
3.Scan to
FTP
(MFC-8460N)
1.Color
2.B/W
5.Scan to
FTP
(MFC-8860DN)
You can store a prefix/suffix
address in the machine and
can send a document from a
fax server system.
6.Fax to
Server
(MFC-8860DN)
On
Off*
Sets the time zone for your
country.
7.Time
Zone
UTC-XX:XX
(MFC-8860DN)
Restore all network settings
to factory default.
0.Factory
Reset
1.Reset
1.Yes
2.No
2.Exit
Chooses the BOOT method
that best suits your needs.
1.Wired
1.TCP/IP
1.BOOT Method Auto*
Static
RARP
BOOTP
DHCP
Enter the IP address.
2.IP Address
[000-255].
[000-255].
[000-255].
[000-255]
Enter the Subnet mask.
Enter the Gateway address.
Enter the Node name.
3.Subnet Mask [000-255].
[000-255].
[000-255].
[000-255]
4.Gateway
[000-255].
[000-255].
[000-255].
[000-255]
5.Node Name
BRN_XXXXXX
Chooses the WINS
configuration mode.
6.WINS Config Auto*
Static
Specifies the IP address of
the primary or secondary
WINS server.
7.WINS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
140
Menu and Features
Main Submenu
Menu
Menu Selections
Options
Descriptions
Page
Specifies the IP address of
the primary or secondary
DNS server.
1.Wired
1.TCP/IP
8.DNS Server
(Primary)
(Continued)
(Continued)
000.000.000.000
(Secondary)
000.000.000.000
Automatically allocates the
IP address from the link-
local address range.
9.APIPA
0.IPv6
On*
Off
On
Enable or Disable the IPv6
protocol. If you want to use
the IPv6 protocol, visit
Off*
for more information.
Chooses the Ethernet link
mode.
2.Ethernet
Auto*
100B-FD
100B-HD
10B-FD
10B-HD
1.Yes
2.No
Restore the wired network
setting to factory default.
3.Set to
Default
1.Reset
2.Exit
4.Wired
Enable
On*
Off
Chooses the BOOT method
that best suits your needs.
2.WLAN
1.TCP/IP
1.BOOT Method Auto*
Static
RARP
BOOTP
DHCP
Enter the IP address.
2.IP Address
[000-255].
[000-255].
[000-255].
[000-255]
Enter the Subnet mask.
Enter the Gateway address.
Enter the Node name.
3.Subnet Mask [000-255].
[000-255].
[000-255].
[000-255]
4.Gateway
[000-255].
[000-255].
[000-255].
[000-255]
5.Node Name
BRN_XXXXXX
Chooses the WINS
configuration mode.
6.WINS Config Auto*
Static
141
Main Submenu
Menu
Menu Selections
Options
Descriptions
Page
Specifies the IP address of
the primary or secondary
WINS server.
2.WLAN
1.TCP/IP
7.WINS Server (Primary)
000.000.000.000
(Continued)
(Continued)
(Secondary)
000.000.000.000
Specifies the IP address of
the primary or secondary
DNS server.
8.DNS Server
(Primary)
000.000.000.000
(Secondary)
000.000.000.000
Automatically allocates the
IPaddress fromthe link-local
9.APIPA
0.IPv6
On*
Off
On
address range
.
Enable or Disable the IPv6
protocol. If you want to use
the IPv6 protocol, visit
Off*
for more information.
You can configure your print
server.
2.Setup WLAN
1.Setup
Wizard
You can configure the
wireless network easily.
2.SecureEasySetup
You can see the current
wireless network status.
3.WLAN Status 1.Status
Active(802.11
b)
Active(802.11
g)
Disabled
Searching
SSID
You can see the current
wireless network signal
strength.
2.Signal
3.SSID
Strong
Medium
Weak
None
You can see the current
SSID.
You can see the current
Communication Mode.
4.Comm.Mode
Ad-hoc
Infrastructure
WEP
You can see the current
wireless network security
settings.
5.Security
Mode
WPA-PSK
LEAP
1.Yes
2.No
Restore the wireless
network setting to factory
default.
4.Set to
Default
1.Reset
2.Exit
Enable or Disable the
wireless LAN manually.
5.WLAN Enable
On
Off*
142
Menu and Features
Main Submenu
Menu
Menu Selections
Options
Descriptions
Page
Enter the mail address.
3.Setup
IFAX
1.Setup
Internet
1.Mail
address
Enter the SMTP server
address.
2.SMTP Server [000-255].
[000-255].
[000-255].
[000-255]
Enter the POP3 server
address.
3.POP3 Server [000-255].
[000-255].
[000-255].
[000-255]
Enter the mail box name.
4.Mailbox
Name
Enter the password to login
to the POP3 server.
5.Mailbox Pwd
Automatically checks the
POP3 server for new
messages.
2.Setup Mail
RX
1.Auto
Polling
On*
Off
Sets the interval for
checking for new messages
on the POP3 server.
2.Poll
Frequency
10 MIN
Selects the contents of the
mail header to be printed.
3.Header
All
Subject+From+
To
None*
On*
Deletes error mails
automatically.
4.Del Error
Mail
Off
Receives notification
messages.
5.Notification On
MDN
Off*
Displays the subject that is
attached to the Internet Fax
data.
3.Setup Mail
TX
1.Sender
Subject
Limits the size of E-mail
documents.
2.Size Limit
On
Off*
Sends notification
messages.
3.Notification On
Off*
On
Relays a document to
another fax machine.
4.Setup Relay 1.Rly
Broadcast
Off*
Registers the Domain
name.
2.Relay
Domain
RelayXX:
Prints the Relay Broadcast
Report.
3.Relay
Report
On
Off*
143
Main Submenu
Menu
Menu Selections
Options
Descriptions
Page
Chooses the file format to
send the scanned data.
4.Scan to
Email
1.Color
PDF*
JPEG
PDF*
TIFF
PDF*
JPEG
PDF*
TIFF
On
2.B/W
5.Scan to
FTP
1.Color
2.B/W
You can store a prefix/suffix
address in the machine and
can send a document from a
fax server system.
6.Fax to
Server
Off*
Sets the time zone for your
country.
7.Time
Zone
UTC-XX:XX
Restore all network settings
to factory default.
0.Factory
Reset
1.Reset
2.Exit
1.Yes
2.No
144
Menu and Features
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
Lets you check the serial
number of your machine.
7.Machine 1.Serial No.
Info.
—
—
128
Lets you check the number of
total pages the machine has
printed during its life.
2.Page
Counter
—
Total
Copy
128
Print
List/Fax
Checks the percentage of a
machine part’slife that remains
available. PF Kit 2appears
only when the optional CT-
5300 tray is installed.
3.Parts Life 1.Drum
—
128
2.Fuser
3.Laser
4.PF Kit MP
5.PF Kit 1
6.PF Kit 2
Chooses the receive mode that
best suits your needs.
0.Initial 1.Receive
—
Fax Only*
Fax/Tel
External TAD
Manual
39
Setup
Mode
Puts the date and time on the
LCD and in headings of faxes
you send.
2.Date/Time
3.Station ID
—
—
—
See
Quick
Setup
Guide
Sets your name and fax
number to appear on each
page you fax.
Fax:
Tel:
Name:
Chooses the dialling mode.
4.Tone/Pulse
5.Dial Tone
—
—
—
Tone*
59
105
46
Pulse
You can shorten the dial tone
detect pause.
Detection
No Detection*
Normal*
PBX
Select the phone line type.
6.Phone Line
Set
ISDN
145
Entering Text
D
When setting certain menu selections, such as the Station ID, you will need to type text
characters. The number keys have letters printed on keys. The keys: 0, # and ldo not have
printed letters because they are used for special characters.
Press the appropriate number key the required number of times to access the characters below:
(For setting an e-mail address)
Press
Key
one
time
two
times
three
times
four
times
five
times
six
times
seven
times
eight
times
2
3
4
5
6
7
8
9
a
d
g
j
b
e
h
k
n
q
u
x
c
f
A
D
G
J
B
E
C
F
I
2
3
4
5
6
R
8
Y
a
d
g
j
i
H
K
l
L
m
p
t
o
r
M
s
N
P
O
Q
V
X
m
S
t
v
y
T
z
U
W
w
Z
(For setting other menu selections)
Press
Key
one
time
two
times
three
times
four
times
2
3
4
5
6
7
8
9
A
D
G
J
B
E
H
K
N
Q
U
X
C
F
I
2
3
4
5
6
S
8
Z
L
M
P
T
O
R
V
Y
W
Inserting spaces
To enter a space in a fax number, press conce between numbers. To enter a space in a name,
press c twice between characters.
Making corrections
If you entered a letter incorrectly and want to change it, press dto move the cursor under the
incorrect character, press Clear/Back.
Repeating letters
To enter a character on the same key as the previous character, press cto move the cursor right
before pressing the key again.
146
Menu and Features
Special characters and symbols
Press l, # or 0, then press dor cto move the cursor under the symbol or character you want.
Press OK to select it.
D
Press l
for
(space) ! " # $ % & ' ( ) l + , - . / m
: ; < = > ? @ [ ] ^ _
Press #
Press 0
for
for
Ä Ë Ö Ü À Ç È É 0
1
m is not available for I-Fax settings.
147
Specifications
E
General
Memory Capacity
32 MB
ADF (automatic document Up to 50 pages (Staggered)
feeder)
Recommended Environment:
Temperature: 20 to 30°C (68°F to 86°F)
Humidity:
50% - 70%
2
Paper:
Xerox Premier 80 g/m or
2
Xerox Business 80 g/m
2
Paper Tray
250 Sheets [80 g/m (20 lb)]
Printer Type
Print Method
Laser
Electrophotography by semiconductor laser beam scanning
LCD (liquid crystal display) 22 characters × 5 lines
Power Source
220 - 240V 50/60Hz
Power Consumption
Copying: Average 660 W
Sleep:
Average 17 W
Standby: Average 85 W
Dimensions
475 mm
(18.7 in.)
531 mm
(20.9 in.)
450 mm
(17.7 in.)
Weight
Without Drum/Toner Unit:
(MFC-8460N) 16.5 kg (36.4 lb)
(MFC-8860DN and MFC-8870DW) 16.7 kg (36.9 lb)
Noise level
Sound power
Operating (Copying): LWAd = 7.0 Bell
Standby:
LWAd = 4.6 Bell
Sound pressure
Operating (Copying): LpAm = 55 dBA
Standby: LpAm = 30 dBA
Temperature
Humidity
Operating: 10 to 32.5°C (50°F to 90.5°F)
Storage: 0 to 40°C (32°F to 104°F)
Operating: 20 to 80% (without condensation)
Storage: 10 to 90% (without condensation)
148
Specifications
Print media
Paper Input
Paper Tray
„ Paper type:
Plain paper, Bond Paper, Recycled paper or Transparencies
„ Paper size:
A4, Letter, Executive, A5, A6, B5 and B6
„ Paper Weight:
2
60 to 105 g/m (16 to 28 lb)
2
„ Maximum paper tray capacity: Up to 250 sheets of 80 g/m
(20 lb) plain paper or up to 10 transparencies
Multi-purpose tray (MP tray)
„ Paper type:
Plain paper, Recycled paper, Transparencies, Envelopes,
Bond paper or Labels
„ Paper size:
Width: 69.9 to 215.9 mm (2.75 to 8.5 in.)
Length:116 to 406.4 mm (4.57 to 16 in.)
„ Paper Weight:
2
60 to 161 g/m (16 to 43 lb)
2
„ Maximum paper tray capacity: Up to 50 sheets of 80 g/m
(20 lb) plain paper
Paper Output
Up to 150 sheets (Face down print delivery to the output paper
tray)
149
Fax
Compatibility
ITU-T Group 3
Duplex Fax (Receive)
Coding System
Modem Speed
Yes (MFC-8860DN and MFC-8870DW only)
MH/MR/MMR/JBIG
Automatic Fallback: 33600 bps
Single-Sided Document
Size
ADF Width: 148.0 to 215.9 mm (5.8 to 8.5 in.)
ADF Height: 148.0 to 355.6 mm (5.8 to 14 in.)
Scanner Glass Width: Max. 215.9 mm (8.5 in.)
Scanner Glass Height: Max. 355.6 mm (14in.)
ADF Width: 148.0 to 215.9 mm (5.8 to 8.5 in.)
ADF Height: 148.0 to 297.0 mm (5.8 to 11.7 in.)
2-Sided Document Size
(MFC-8860DN and
MFC-8870DW only)
Scanning Width
Printing Width
Greyscale
Max. 208 mm (8.2 in.)
Max. 208 mm (8.2 in.)
256 levels
Polling Types
Contrast Control
Resolution
Standard, Secure, Timer, Sequential
Automatic/Light/Dark (manual setting)
„ Horizontal
203 dot/inch (8 dot/mm)
„ Vertical
Standard: 3.85 line/mm (98 line/in.)
Fine: 7.7 line/mm (196 line/in.)
Photo: 7.7 line/mm (196 line/in.)
Superfine: 15.4 line/mm (392 line/in.)
40 (20 × 2)
One-Touch Dial
Speed-Dial
300 stations
Broadcasting
390 stations
Automatic Redial
Auto Answer
3 times at 5 minute intervals
0, 1, 2, 3, 4, 5, 6, 7 or 8 rings (for UK)
Public switched telephone network.
Communication Source
Memory Transmission
Up to 600 /500 pages
Out of Paper Reception
Up to 600 /500 pages
1
‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, JBIG code).
Specifications and printed materials are subject to change without prior notice.
2
‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, JBIG code). Specifications
and printed materials are subject to change without prior notice.
150
Specifications
Copy
Colour/Monochrome
Duplex Copying
Monochrome
Yes (MFC-8860DN and MFC-8870DW only)
ADF Width: 148.0 to 215.9 mm (5.8 to 8.5 in.)
ADF Height: 148.0 to 355.6 mm (5.8 to 14 in.)
Scanner Glass Width: Max. 215.9 mm (8.5 in.)
Scanner Glass Height: Max. 355.6 mm (14 in.)
Copy Width: Max. 211.3 mm (8.32 in.)
ADF Width: 148.0 to 215.9 mm (5.8 to 8.5 in.)
ADF Height: 148.0 to 297.0 mm (5.8 to 11.7 in.)
Single-Sided Document
Size
2-Sided Document Size
(MFC-8860DN and
MFC-8870DW only)
Multiple Copies
Reduce/Enlarge
Resolution
Stacks or Sorts up to 99 pages
25% to 400% (in increments of 1%)
Up to 1200 × 600 dpi
First Copy Out Time
Approx. 10.5 seconds
1
When making a copy from the scanner glass in text quality mode at the 100% ratio.
151
Scan
Colour/Monochrome
Duplex Scanning
TWAIN Compliant
Yes
Yes (MFC-8860DN and MFC-8870DW only)
®
Yes (Windows 98/98SE/Me/2000 Professional/XP/Windows
®
NT Workstation Version 4.0)
®
®
Mac OS 9.1 - 9.2/Mac OS X 10.2.4 or greater
®
WIA Compliant
Yes (Windows XP)
Colour Depth
Resolution
24 bit colour
Up to 19200 × 19200 dpi (interpolated)
Up to 600 × 2400 dpi (optical)
Single-Sided Document
Size
ADF Width: 148.0 to 215.9 mm (5.8 to 8.5 in.)
ADF Height: 148.0 to 355.6 mm (5.8 to 14 in.)
Scanner Glass Width: Max. 215.9 mm (8.5 in.)
Scanner Glass Height: Max. 355.6 mm (14 in.)
ADF Width: 148.0 to 215.9 mm (5.8 to 8.5 in.)
ADF Height: 148.0 to 297.0 mm (5.8 to 11.7 in.)
2-Sided Document Size
(MFC-8860DN and
MFC-8870DW only)
Scanning Width
Max. 212 mm (8.35 in.)
256 levels
Grey Scale
1
Maximum 1200 × 1200 dpi scanning with the WIA diver in Windows® XP (resolution up to 19200 × 19200 dpi can be
chosen by using the Brother scanner utility)
2
When using the scanner glass
152
Specifications
Print
Emulation
PCL6
BR-Script (PostScript) Level 3
®
IBM Proprinter XL
®
Epson FX-850™
Printer Driver
Brother GDI (Graphic Device Interface) printer driver support for
®
®
Windows 98/98SE/Me/2000 Professional/XP/Windows NT
Workstation Version 4.0
®
®
Brother Laser Driver for Mac OS 9.1 - 9.2/Mac OS X 10.2.4 or
greater
Resolution
Print Speed
1200 dpi , HQ1200 (2400 × 600 dpi), 600 dpi, 300 dpi
Up to 28 pages/minute (A4 size)
Duplex Printing
First Print
Up to 13 pages/minute (MFC-8860DN and MFC-8870DW only)
Less than 8.5 seconds
1
If you use the high quality 1200 dpi setting (1200 × 1200 dpi) the print speed will be slower.
From standard paper tray and optional paper tray.
2
Interfaces
Parallel
A bi-directional shielded parallel cable that is IEEE 1284
compliant and no longer than 2.0 m (6 feet).
USB
A USB 2.0 interface cable that is not longer than 2.0 m (6 feet).
Ethernet UTP cable category 5 or greater.
LAN cable
Wireless LAN
Your machine supports IEEE 802.11b/g wireless communication
with your wireless LAN using Infrastructure mode or a wireless
Peer-to-Peer connection in Ad-hoc mode.
(MFC-8870DW only)
1
Your machine has a Hi-Speed USB 2.0 interface. The machine can also be connected to a computer that has a USB
1.1 interface.
153
Computer requirements
Minimum System Requirements and Supported PC Software Functions
Computer Platform Supported PC Processor
& Operating System PCSoftware Interface Minimum
Minimum Recommended Available Hard
RAM
RAM
Disk Space
Version
Functions
Speed
For
For
Drivers Applications
®
®
98, 98SE
Me
Parallel,
USB,
Ethernet
32 MB
128 MB 90 MB
130 MB
Intel Pentium II
or equivalent
Parallel,
USB,
Ethernet
®
Parallel,
Ethernet
64 MB
256 MB
NT
Workstation
4.0
®
2000
Professional
Parallel,
USB,
Ethernet
Windows
Operating
System
Printing, PC Fax
,
Scanning
Parallel,
USB,
Ethernet
128 MB
256 MB 150 MB 220 MB
512 MB 150 MB 220 MB
XP Home
XP Professional 1
XP Professional
Parallel, AMD Opteron™ 256 MB
x64 bit Edition 1
USB,
AMD Athlon™ 64
Ethernet
®
Intel Xeon™
®
with Intel EM64T
®
®
Intel Pentium
4
®
with Intel EM64T
®
OS 9.1 - 9.2 Printing, PC
Fax Send,
USB,
All base models
64 MB
80 MB
200 MB
Apple
Ethernet meet minimum
Requirements
®
Macintosh
Operating
System
Scanning
OS X 10.2.4 Printing, PC
USB,
128 MB
160 MB
or greate
r
Fax Send,
Ethernet
Scanning
1
2
3
4
For WIA, 1200x1200 resolution. Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi
Dedicated "Scan to" key functions only in the Mac OS® X 10.2.4 or greater.
Network PC Fax Receive not supported in Windows NT® Workstation 4.0.
Network Scanning not supported in Windows NT® Workstation 4.0 and Mac OS® 9.1-9.2
(Scan to Email Server <MFC-8860DN/8870DW only> and Scan to FTP are supported).
154
Ethernet wired network
(MFC-8460N and MFC-8860DN only)
Model name
LAN
NC-6400h
You can connect your machine to a network for Network
Printing, Network Scanning, PC Fax and Remote Setup.
®
®
Support for
Protocols
Windows 98/98SE/Me/2000/XP/Windows NT Workstation
Version 4.0
®
®
Mac OS 9.1 - 9.2/Mac OS X 10.2.4 or greater
IPv4:
TCP/IP
ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), ICMP,
WINS/NetBIOS, DNS, mDNS, LPR/LPD, Port/Port9100,
NetBIOS Print, IPP, FTP Server, Telnet, SNMP, HTTP, TFTP,
SMTP Client
POP3, LDAP (MFC-8860DN only)
IPv6:
TCP/IP
ICMPv6, NDP, DNS, mDNS, LPR/LPD, Port/Port9100, IPP,
FTP Server, Telnet, SNMP, HTTP, TFTP, SMTP Client
POP3, LDAP (MFC-8860DN only)
Network type
Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)
®
Management utilities
BRAdmin Professional for Windows 98/98SE/Me/2000/XP
®
BRAdmin Light for Mac OS X 10.2.4 or greater
®
Web BRAdmin for Windows 2000 Professional / Server /
Advanced Server, XP Professional (IIS)
Client computers with a web browser supporting Java™
1
2
PC Fax Send for Mac®
Mac OS® 9.1 - 9.2 (Brother Laser Driver over TCP/IP)
Mac OS® X 10.2.4 or greater (mDNS)
Dedicated ‘Scan’ key and direct Network Scanning supported in Mac OS® X 10.2.4 or greater.
3
Web BRAdmin is available as a download from http://solutions.brother.com
156
Specifications
Ethernet wireless network
(MFC-8870DW only)
Model name
LAN
NC-7200W
You can connect your machine to a network for Network
Printing, Network Scanning, PC Fax and Remote Setup.
®
®
Support for
Protocols
Windows 98/98SE/Me/2000/XP/Windows NT Workstation
Version 4.0
®
®
Mac OS 9.1 - 9.2/Mac OS X 10.2.4 or greater
IPv4:
TCP/IP
ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), ICMP,
WINS/NetBIOS, DNS, mDNS, LPR/LPD, Port/Port9100,
NetBIOS Print, IPP, FTP Server, Telnet, SNMP, HTTP, TFTP,
SMTP Client, POP3, LDAP
IPv6:
TCP/IP
ICMPv6, NDP, DNS, mDNS, LPR/LPD, Port/Port9100, IPP,
FTP Server, Telnet, SNMP, HTTP, TFTP, SMTP Client, POP3,
LDAP
Network type
IEEE 802.11 b/g (Wireless LAN)
®
Management utilities
BRAdmin Professional for Windows 98/98SE/Me/2000/XP
®
BRAdmin Light for Mac OS X 10.2.4 or greater
®
Web BRAdmin for Windows 2000 Professional / Server /
Advanced Server, XP Professional (IIS)
Client computers with a web browser supporting Java™
1
2
PC Fax Send for Mac®
Mac OS® 9.1 - 9.2 (Brother Laser Driver over TCP/IP)
Mac OS® X 10.2.4 or greater (mDNS)
Dedicated ‘Scan’ key and direct Network Scanning supported in Mac OS® X 10.2.4 or greater.
3
4
Wireless LAN is not available for Mac OS® 9.1 - 9.2.
Web BRAdmin is available as a download from http://solutions.brother.com
157
Authentication and encryption for wireless users only
Authentication method
The Brother machine supports the following methods:
„ Open system
Wireless devices are allowed to access the network without any authentication.
„ Shared key
A secret pre-determined key is shared by all devices that will access the wireless network. The
Brother machine uses the WEP keys as the pre-determined key.
„ WPA-PSK
Enables a Wi-FI Protected Access Pre-Shared key (WPA-PSK), which enables the Brother
wireless machine to associate with access points using TKIP encryption (WPA-Personal).
„ LEAP
Cisco LEAP (Light Extensible Authentication Protocol) has been developed by Cisco Systems,
Inc. and enables the Brother wireless product to associate with access points using CKIP and
CMIC encryptions.
Encryption methods
Encryption is used to secure the data that is sent over the wireless network. The Brother machine
supports the following encryption methods:
„ WEP
By using WEP (Wired Equivalent Privacy), the data is transmitted and received with a secure
key.
„ TKIP
TKIP (Temporal Key Integrity Protocol) provides per-packet key mixing, a message integrity
check and re-keying mechanism.
„ AES
®
AES (Advanced Encryption Standard) is Wi-Fi authorized strong encryption standard.
„ CKIP
The original Key Integrity Protocol for LEAP by Cisco Systems, Inc.
158
Specifications
Network key
There are some rules for each security method:
„ Open system/Shared key with WEP
This key is a 64-bit or 128-bit value that must be entered in an ASCII or hexadecimal format.
• 64 (40) bit ASCII:
Uses 5 text characters.
e.g.“WSLAN” (this is case sensitive).
• 64 (40) bit hexadecimal:
Uses 10 digits of hexadecimal data.
e.g.“71f2234aba”
• 128 (104) bit ASCII:
Uses 13 text characters.
e.g.“Wirelesscomms” (this is case sensitive)
• 128 (104) bit hexadecimal:
Uses 26 digits of hexadecimal data.
e.g.“71f2234ab56cd709e5412aa2ba”
„ WPA-PSK and TKIP/AES
Uses a Pre-Shared Key (PSK) that is more than 7 and less than 64 characters in length.
159
Glossary
F
F
ADF (automatic document feeder)
Cancel Job
Cancels a programmed job, like Delayed
Fax or Polling.
CNG tones
The document can be placed in the ADF
and scanned one page at a time
automatically.
Auto Reduction
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Reduces the size of incoming faxes.
Automatic fax transmission
Sending a fax without picking up the
handset of the external phone or pressing
Tel/R.
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JBIG, if the
receiving machine has the same
capability.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine prints a copy of every fax
that is received and stored in memory.This
is a safety feature so you will not lose
messages during a power failure.
Communication error (or Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Batch Transmission
Compatibility group
As a cost saving feature, all delayed faxes
to the same fax number will be sent as one
transmission.
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Beeper Volume
Contrast
Volume setting for the beep when you
press a key or make an error.
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Broadcasting
The ability to send the same fax message
to more than one location.
Delayed Fax
BT Call Sign
Sends your fax at a specified later time
that day.
A subscriber service purchased from the
telephone company in U.K. that gives you
another phone number on an existing
phone line. The Brother machine uses the
new number to simulate a dedicated fax
line.
Dual Access
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax or receiving or
printing an incoming fax.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
160
Glossary
ECM (Error Correction Mode)
Grey scale
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
The shades of grey available for copying
and faxing photographs.
Group number
Extension phone
A combination of One-Touch and Speed-
Dial numbers that are stored on a One-
Touch key or in a Speed-Dial location for
Broadcasting.
A telephone on the fax number that is
plugged into a separate wall socket.
External phone
Help list
A TAD (telephone answering device) or
telephone that is connected to your
machine.
A printout of the complete Menu table that
you can use to program your machine
when you do not have the User’s Guide
with you.
F/T Ring Time
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Fax Detect
Journal Period
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
Fax Forwarding
Sends a fax received into the memory to
another pre-programmed fax number.
LCD (liquid crystal display)
Fax Receive Code
The display screen on the machine that
shows interactive messages during
On-Screen Programming and shows the
date and time when the machine is idle.
Press this code (l 5 1) when you answer
a fax call on an extension or external
phone.
Fax Storage
Manual fax
You can store faxes in memory.
When you lift the handset of your external
telephone or press Tel/R so you can hear
the receiving fax machine answer before
you press Start to begin transmission.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Menu mode
Fax/Tel
Programming mode for changing your
machine’s settings.
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
OCR (optical character recognition)
®
®
The bundled ScanSoft Paper Port or
®
Presto! Page Manager software
Fine resolution
application converts an image of text to
text you can edit.
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
161
One-Touch
Keys on the machine’s control panel
Resolution
The number of vertical and horizontal lines
where you can store numbers for easy
dialling. You can store a second number
on each key if you press Shift and the
One-Touch Key together.
per inch.
Ring Delay
The number of rings before the machine
answers in Fax Only, Fax/Telmode.
Out of Paper Reception
Ring Volume
Receives faxes into the machine’s
memory when the machine is out of paper.
Volume setting for the machine’s ring.
Scanning
Overseas Mode
The process of sending an electronic
image of a paper document into your
computer.
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas phone lines.
Search
Pause
An electronic, alphabetical listing of stored
One-Touch, Speed-Dial and Group
numbers.
Allows you to place a 3.5 second delay in
the dialling sequence stored on One-
Touch keys and Speed-Dial numbers.
Press Redial/Pause as many times as
needed for longer pauses.
Speed-Dial
A pre-programmed number for easy
dialing. You must hold down Shift as you
press Search/Speed Dial, then enter the
three-digit Speed-Dial location and press
Start to begin the dialing process.
Polling
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
Station ID
Pulse
The stored information that appears on
the top of faxed pages. It includes the
sender’s name and fax number.
A form of rotary dialling on a telephone
line.
Quick Dial List
TAD (telephone answering device)
A listing of names and numbers stored in
One-Touch and Speed-Dial memory, in
numerical order.
You can connect an external TAD to your
machine.
Temporary settings
Real Time Transmission
You can select certain options for each fax
transmission and copy without changing
the default settings.
When memory is full, you can send faxes
in real time.
Remaining jobs
Tone
You can check which jobs are waiting in
memory and cancel jobs individually.
A form of dialling on the telephone line
used for Touch Tone telephones.
Remote Access Code
Transmission
Your own four-digit code (– – –l) that
allows you to call and access your
machine from a remote location.
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Remote Retrieval Access
User Settings List
The ability to access your machine
remotely from a touch tone phone.
A printed report that shows the current
settings of the machine.
162
Glossary
Xmit Report
(Transmission Verification Report)
A listing for each transmission, that shows
its date, time and number.
163
Index
Fax, stand-alone
J
Jams
Fax/Tel mode
L
M
Manual
Mode, entering
O
One-Touch
P
Paging
Phone line
G
Print
H
HELP
165
Resolution
fax
Q
S
Group dial
Security
One-Touch dial
Speed-Dial
Speed-Dial
T
TAD (telephone answering device),
external .................................................... 39
Toner cartridge
R
Reducing
Tray use, setting
if you are having difficulty
166
This machine is approved for use in the country of purchase only, local Brother companies or their
dealers will only support machines purchased in their own countries.
UK/IRE/SAF
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