Brother MFC 6890CDW User Manual

Setting up restricted users

k Do one of the following:

Press OK.

„ If you want to change the name

k Enter a four-digit PIN using the buttons

on the LCD for the user.

Press OK.

press

, and then enter the new

name using the buttons on the LCD.

(See Entering Text on page 205.)

Press OK.

l To set up a restricted user, press

Enableor Disablefor each operation,

as follows:

„ To leave the name unchanged

Press OK.

Press Fax Tx. Then press Enableor

Disable. After you have set Fax Tx,

repeat these steps for Fax Rx,

Copy(Color), Copy(B&W)and Scan.

l Enter a new four-digit PIN using the

buttons on the LCD for this user.

Press OK.

m Press

and repeat h to l for

entering each additional user and

password.

Security features

m To change the restrictions for this user,

press Enableor Disablefor each

operation, as follows:

m Press

and repeat h to l if you

want to reset more users.

Press Fax Tx. Then press Enableor

Disable. After you have set Fax Tx,

repeat these steps for Fax Rx,

n Press Stop/Exit.

Turning Secure Function

Lock on/off

Copy(Color), Copy(B&W)and Scan.

n Press

and repeat h to m if you

want to change more users and

settings.

Note

If you enter the wrong password, the LCD

will show Wrong Password. Re-enter

the correct password.

o Press Stop/Exit.

Reset existing restricted users

You can reset restricted users one by one.

Turning Secure Function Lock on

a Press MENU.

b Press a or b to display

General Setup.

b Press a or b to display

General Setup.

c Press General Setup.

d Press a or b to display

c Press General Setup.

d Press a or b to display

Function Lock.

Function Lock

e Press Function Lock.

f Press Setup User.

e Press Function Lock.

f Press Lock OffiOn.

g Enter the administrator password using

the buttons on the LCD.

Press OK.

g Enter the administrator password using

the buttons on the LCD.

Press OK.

h Press a or b to display the existing

Turning Secure Function Lock off

a Press User: Public.

restricted user you want to reset.

i Press the user you want to reset.

j Press Reset.

b Press Lock OniOff.

c Enter the administrator password using

the buttons on the LCD.

Press OK.

k Press Yes.

l Do one of the following:

„ Set a new restricted user. (See

on page 36.)

„ If you do not want to set a new

restricted user, go to step n.

Chapter 4

Switching users

Reset all users

This setting allows a restricted user to log on

the machine when Secure Function Lock is

turned on.

You can reset all settings and passwords for

the Public user and all restricted users.

a Press MENU.

a On the machine’s control panel, hold

down Shift as you press l.

b Press a or b to display

General Setup.

Or, on the LCD, press User: Public

or User: xxxxx(where xxxxx is the

user’s name).

c Press General Setup.

Then press Change User.

d Press a or b to display

Function Lock.

b Press a or b to display your user name.

c Press your user name.

e Press Function Lock.

f Press Reset All Users.

d Enter your four-digit PIN using the

buttons on the LCD.

g Enter the administrator password using

the buttons on the LCD.

Press OK.

Changing to the Public mode

h Press Yesfor 2 seconds to confirm to

delete all restricted users.

a Press User: xxxxx(where xxxxx is

the user’s name).

i Press Stop/Exit.

b Press Go to Public.

Note

After a restricted user has finished using

the machine, it will return to the Public

setting within the same time as the Mode

Timer setting. (See Mode Timer

on page 28.)

Section II

Fax

Sending a Fax

Receiving a Fax

Telephone and External devices

Dialling and storing numbers

Printing Reports

Polling

Sending a Fax

Faxing from the ADF

Entering Fax mode

When you want to send a fax, or change fax

send or receive settings, press the

a Press

(Fax).

(Fax) key to illuminate it in blue.

b Place the document face up in the ADF.

(See Using the ADF on page 24.)

c Enter the fax number using the dial pad.

You can also enter the fax number on

the LCD by pressing Phone Bookand

Send a fax, or you can press a

One Touch key on the machine’s control

panel.

The LCD shows:

(For details, see How to Dial

on page 75.)

FAX

Fax Resolution

Standard

Contrast

Auto

Glass ScanSize

Note

• You can preview a fax message before

sending it by setting Previewto On.

(See How to preview an outgoing fax

on page 42.)

History

Phone Book

Press d or c to scroll through the Fax key

options. Some functions are only available

when sending monochrome faxes.

• If your network supports the LDAP

protocol you can search for fax numbers

and E-mail addresses on your server.

(See LDAP operation in the Network

User’s Guide on the CD-ROM.)

„ Fax Resolution(See page 45.)

„ Contrast(See page 45.)

„ Glass ScanSize(See page 41.)

„ Broadcasting(See page 43.)

„ Preview(See page 42.)

d Press Mono Start or Colour Start.

Note

„ Delayed Fax(See page 46.)

„ Batch TX(See page 47.)

• To cancel, press Stop/Exit.

• If you send a mono fax when the memory

is full it will be sent in real time.

„ Real Time TX(See page 46.)

„ Polled TX(See page 89.)

„ Polling RX(See page 87.)

„ Overseas Mode(See page 46.)

„ Set New Default(See page 47.)

„ Factory Reset(See page 48.)

Press the option you want.

• You can send a colour fax that is A4 size

or a mono fax that is A3 size.

Sending a Fax

e When the LCD asks you Next Page?,

Faxing from the scanner glass

do one of the following:

You can use the scanner glass to fax pages

of a book one at a time. The documents can

be up to A3 size.

„ To send a single page, press No (or

press Mono Start again).

The machine starts sending the

document.

You cannot send colour faxes with multiple

pages.

„ To send more than one page, press

Yes and go to step f.

Note

• Since you can only scan one page at a

time, it is easier to use the ADF if you are

sending a multiple page document.

f Place the next page on the scanner

glass.

Press Mono Start or Colour Start.

The machine starts scanning the page.

(Repeat steps e and f for each

additional page.)

• You can send colour faxes up to A4 in

size.

a Press

(Fax).

Setting the scanner glass size

for faxing

b Load your document face down on the

scanner glass. (See Using the scanner

glass on page 25.)

To fax a A3, Letter, Legal or Ledger size

document from the scanner glass, you need

to change the glass scan size setting.

c Enter the fax number using the dial pad.

You can also enter the fax number on

the LCD by pressing Phone Book and

Send a fax, or you can press a

One Touch key on the machine’s control

panel.

a Press

(Fax).

b Press d or c to display

Glass ScanSize.

Note

c Press Glass ScanSize.

You can preview a fax message before

sending it by setting Preview. (See How

to preview an outgoing fax on page 42.)

d Press A4, A3, Letter, Legal or

Ledger.

Note

d Press Mono Start or Colour Start.

You can save the setting you use most

often by setting it as default. (See Setting

your changes as a new default

on page 47.)

„ If you press Mono Start, the

machine starts scanning the first

page. Go to step e.

„ If you press Colour Start, the

machine starts sending the

document.

Chapter 5

g Press Mono Start.

Colour fax transmission

The machine starts scanning the

document and the outgoing fax appears

on the LCD.

Your machine can send a colour fax to

machines that support this feature.

When the fax is displayed, press MENU.

The buttons will appear on the LCD and

perform the operations shown below.

Colour faxes cannot be stored in the memory.

When you send a colour fax, the machine will

send it in real time (even if Real Time TXis

set to Off).

Button

Description

Enlarge the fax.

How to preview an outgoing

fax

Reduce the fax.

Scroll vertically.

You can preview a fax message before you

send it. You must set the Real Time

Transmission and Polling RX to off before

you use this feature.

Scroll horizontally.

Rotate the fax clockwise.

Go back to the previous page.

Go to the next page.

a Press

(Fax).

Close the preview table.

b Press d or c to display Preview.

c Press Preview.

Note

To send a colour fax do not use Fax

Preview.

d Press On.

e Load the document.

h Press Mono Start.

f Enter the fax number using the dial pad.

You can also enter the fax number on

the LCD by pressing Phone Bookand

Send a fax, or you can press a

One Touch key on the machine’s control

panel. (For details, see How to Dial

on page 75.)

Note

The fax message in the memory will be

sent and then erased when you press

Mono Start.

Cancelling a fax in progress

If you want to cancel a fax while the machine

is scanning, dialling or sending, press

Stop/Exit.

Sending a Fax

g Press Mono Start.

Broadcasting

(Monochrome only)

Note

• If you did not use up any of the numbers

for Groups, you can ‘broadcast’ faxes to

as many as 256 different numbers.

Broadcasting is when the same fax message

is automatically sent to more than one fax

number. You can include Groups,

One Touch, Speed Dial numbers and up to

50 manually dialled numbers in the same

broadcast.

• The available memory will vary depending

on the types of jobs in the memory and the

number of locations used for

broadcasting. If you broadcast to the

maximum numbers available, you will not

be able to use dual access and delayed

fax.

After the broadcast is finished, a Broadcast

Report will be printed.

a Press

(Fax).

• If the memory is full, press Stop/Exit to

stop the job. If more than one page has

been scanned, press Mono Start to send

the portion that is in the memory.

b Load your document.

c Press d or c to display Broadcasting.

d Press Broadcasting.

e You can add numbers to the broadcast

in the following ways:

„ Press Add Numberand enter a

number using the buttons on the

LCD.

Press OK.

„ Press Phone Book.

Press

to search by

Alphabetical Order or

Numerical Order. Press the entries

that you want to add to the

broadcast.

Press OK.

Note

One Touch Dial locations begin with l.

Speed Dial locations begin with #.

f After you have entered all the fax

numbers by repeating step e, press OK.

Chapter 5

Cancelling a Broadcast in

progress

Additional sending

operations

a Press Stop/Exit.

Sending faxes using multiple

settings

b Do one of the following:

„ To cancel the entire broadcast, press

When you send a fax you can choose any

combination of these settings: resolution,

contrast, glass scan size, overseas mode,

delayed fax timer, polling transmission and

real time transmission.

Entire Broadcast. Go to step c.

„ To cancel the current job, press the

button that displays the number

being dialled. Go to step d.

„ To exit without cancelling, press

Stop/Exit.

a Press

(Fax).

The LCD shows:

c When the LCD asks if you want to

cancel the entire broadcast, do one of

the following:

FAX

Fax Resolution

Standard

Contrast

Auto

Glass ScanSize

„ Press Yesto confirm.

„ To exit without cancelling, press No

or Stop/Exit.

History

Phone Book

d Do one of the following:

b Press d or c to display a setting you

want to change and press the setting,

then press the option you want.

„ To cancel the current job, press Yes.

„ To exit without cancelling, press No

or Stop/Exit.

c Go back to b to change more settings.

Note

• Most settings are temporary and the

machine returns to its default settingsafter

you send a fax.

• You can save some of the settings you

use most often by setting them as default.

These settings will stay until you change

them again. (See Setting your changes as

a new default on page 47.)

Sending a Fax

Contrast

Changing fax resolution

If your document is very light or very dark, you

may want to change the contrast. For most

documents the factory setting Autocan be

used. It automatically chooses the suitable

contrast for your document.

The quality of a fax can be improved by

changing the fax resolution.

a Press

(Fax).

Use Lightwhen sending a light document.

Use Darkwhen sending a dark document.

b Press d or c to display

Fax Resolution.

c Press Fax Resolution.

a Press

(Fax).

d Press the resolution you want.

b Press d or c to display Contrast.

c Press Contrast.

Note

You can choose four different resolution

settings for monochrome faxes and two

for colour.

d Press Auto, Lightor Dark.

Note

Even if you choose Lightor Dark, the

machine will send the fax using the Auto

setting in any of the following conditions:

Monochrome

Standard

Suitable for most typed

documents.

• When you send a colour fax.

Fine

Good for small print and

transmits a little slower than

Standard resolution.

• When you choose Photoas the Fax

Resolution.

S.Fine

Photo

Good for small print or artwork

and transmits slower than Fine

resolution.

Use when the document has

varying shades of grey or is a

photograph. This has the

slowest transmission.

Colour

Standard

Suitable for most typed

documents.

Fine

Use when the document is a

photograph. The transmission

time is slower than Standard

resolution.

If you choose S.Fineor Photoand then

use the Colour Start key to send a fax,

the machine will send the fax using the

Finesetting.

Chapter 5

Dual access

Overseas Mode

(Monochrome only)

If you are having difficulty sending a fax

overseas due to possible interference on the

telephone line, we recommend that you turn

on the Overseas mode. After you send a fax

using this feature, the feature will turn itself

off.

You can dial a number and start scanning the

fax into memory—even when the machine is

sending from memory, receiving faxes or

printing PC data. The LCD shows the new job

number and available memory.

The number of pages you can scan into the

memory will vary depending on the data that

is printed on them.

a Press

(Fax).

b Load your document.

Note

c Press d or c to display

Overseas Mode.

If the Out of Memorymessage appears

while scanning documents, press

Stop/Exit to cancel or Mono Start to send

the scanned pages.

d Press Overseas Mode.

e Press On(or Off).

Real time transmission

Delayed Faxing

When you are sending a fax, the machine will

scan the documents into the memory before

sending. Then, as soon as the telephone line

is free, the machine will start dialling and

sending.

(Monochrome only)

During the day you can store up to 50 faxes

in the memory to be sent within 24-hours.

These faxes will be sent at the time of day you

enter in step f.

If the memory is full and you are sending a

black & white fax from the ADF, the machine

will send the document in real time (even if

Real Time TXis set to Off).

a Press

(Fax).

b Load your document.

c Press d or c to display Delayed Fax.

d Press Delayed Fax.

e Press On.

Sometimes, you may want to send an

important document immediately, without

waiting for memory transmission. You can

turn on Real Time TX.

a Press

(Fax).

f Enter the time you want the fax to be

sent (in 24-hour format) using the

buttons on the LCD.

b Load your document.

c Press d or c to display Real Time TX.

d Press Real Time TX.

e Press On.

(For example, enter 19:45 for 7:45 PM.)

Press OK.

Note

The number of pages you can scan into

the memory depends on the amount of

data that is printed on each page.

In real time transmission, the automatic

redial feature does not work when using

the scanner glass.

Sending a Fax

g Do one of the following:

Delayed Batch Transmission

(Monochrome only)

„ To cancel, press Yes.

If you want to cancel another job go

to step f.

Before sending the delayed faxes, your

machine will help you economize by sorting

all the faxes in the memory by destination and

scheduled time. All delayed faxes that are

scheduled to be sent at the same time to the

same fax number will be sent as one fax to

save transmission time.

„ To exit without cancelling, press No.

h When you have finished, press

Stop/Exit.

Setting your changes as a

new default

a Press

(Fax).

b Press d or c to display Batch TX.

c Press Batch TX.

You can save the fax settings for

Fax Resolution, Contrast, Preview,

Glass ScanSizeand Real Time TXyou

use most often by setting them as default.

These settings will stay until you change

them again.

d Press On.

Checking and cancelling

waiting jobs

a Press

(Fax).

b Press d or c to choose the setting you

want to change, and then press the new

option.

You can check which jobs are still waiting in

the memory to be sent and cancel a job. (If

there are no jobs, the LCD shows

No Jobs Waiting.)

Repeat this step for each setting you

want to change.

a Press MENU.

c After changing the last setting, press

d or c to display Set New Default.

b Press a or b to display Fax.

c Press Fax.

d Press Set New Default.

e Press Yes.

d Press a or b to display

Remaining Jobs.

f Press Stop/Exit.

e Press Remaining Jobs.

Any waiting jobs appear on the LCD.

f Press a or b to scroll through the jobs

and press the job you want to cancel.

Press OK.

Chapter 5

e When you hear the fax tone, press

Mono Start or Colour Start.

Restoring all fax settings to

the factory settings

Then press Sendon the LCD.

You can restore all the fax settings you have

changed to the factory settings. These

f Replace the handset.

settings will stay until you change them again.

Out of Memory message

a Press

(Fax).

If you get an Out of Memorymessage

while scanning the first page of a fax, press

Stop/Exit to cancel the fax.

b Press d or c to display

Factory Reset.

If you get an Out of Memorymessage

while scanning a subsequent page, you will

have the option to press Mono Start or

Colour Start to send the pages scanned so

far, or to press Stop/Exit to cancel the

operation.

c Press Factory Reset.

d Press Yes.

e Press Stop/Exit.

Sending a fax manually

Note

To free up extra memory, turn off Memory

Receive or print the faxes that are in the

memory. (See Memory Receive

(Monochrome only) on page 54 or

Printing a fax from the memory

on page 54.)

Manual transmission lets you hear the

dialling, ringing and fax-receiving tones while

sending a fax.

Note

To send a multiple page fax, use the ADF.

a Press

(Fax).

b Load your document.

c To listen for a dial tone pick up the

handset of an external telephone.

d Dial the fax number using the dial pad.

You can also enter the fax number on

the LCD by pressing Phone Bookand

Send a fax, or you can press a

One Touch key on the machine’s control

panel.

Note

If your network supports the LDAP

protocol you can search for fax numbers

and E-mail addresses on your server.

(See LDAP operation in the Network

User’s Guide on the CD-ROM.)

Receiving a Fax

Receive modes

You must choose a receive mode depending on the external devices and telephone services you

have on your line.

Choose the Receive Mode

By default, your machine will automatically receive any faxes that are sent to it. The diagram below

will help you choose the correct mode.

For more detailed information on the receive modes, see Using receive modes on page 50.

Do you want to use the telephone features of your machine (if available) or

an external telephone or external telephone answering device connected on the

same line as the machine?

Yes

Are you using the voice message function of

an external telephone answering device?

Do you want the machine to answer fax and

telephone calls automatically?

Yes

To set a receive mode follow the instructions below.

a Press MENU.

b Press a or b to display Initial Setup.

c Press Initial Setup.

d Press a or b to display Receive Mode.

e Press Receive Mode.

f Press Fax Only, Fax/Tel, External TADor Manual.

g Press Stop/Exit.

The LCD will display the current receive mode.

Chapter 6

External TAD

Using receive modes

External TAD mode lets an external

answering device manage your incoming

calls. Incoming calls will be dealt with in one

of the following ways:

Some receive modes answer automatically

(Fax Onlyand Fax/Tel). You may want to

change the ring delay before using these

modes. (See Ring Delay on page 51.)

„ Faxes will be automatically received.

Fax only

„ Voice callers can record a message on the

external TAD.

Fax only mode will automatically answer

every call as a fax call.

(For more information see Connecting an

external TAD (telephone answering device)

on page 71.)

Fax/Tel

Note

Fax/Tel mode helps you automatically

manage incoming calls, by recognising

whether they are fax or voice calls and

dealing with them in one of the following

ways:

Do not turn off Distinctive Ring if you are

subscribed to FaxStream^®Duet^®.

„ Faxes will be automatically received.

„ Voice calls will start the F/T Ring to tell you

to pick up the line. The F/T Ring is a fast

double ring made by your machine.

(See F/T Ring Time (Fax/Tel mode only)

on page 51 and Ring Delay on page 51.)

Manual

To receive a fax in manual mode lift the

handset of an external telephone. When you

hear fax tones (short repeating beeps), press

Mono Start or Colour Start and choose

Receive. You can also use the Fax Detect

feature to receive faxes by lifting a handset on

the same line as the machine.

(See Fax Detect on page 52.)

Receiving a Fax

F/T Ring Time

(Fax/Tel mode only)

Receive mode settings

Ring Delay

When somebody calls your machine, you and

your caller will hear the normal telephone ring

sound. The number of rings is set by the ring

delay setting.

The Ring Delay sets the number of times the

machine rings before it answersin Fax Only

or Fax/Telmode. If you have external or

extension telephones on the same line as the

machine choose the maximum number of

rings.

If the call is a fax, then your machine will

receive it; however, if it is a voice call the

machine will sound the F/T Ring (a fast

double-ring) for the time you have set in the

F/T Ring time setting. If you hear the F/T Ring

it means that you have a voice caller on the

line.

(See Operation from extension telephones

on page 73 and Fax Detect on page 52.)

a Press MENU.

Because the F/T Ring is made by the

b Press a or b to display Fax.

c Press Fax.

machine, extension and external telephones

will not ring; however, you can still answer the

call on any telephone. (For more information

see Using remote codes on page 74.)

d Press a or b to display

Setup Receive.

a Press MENU.

e Press Setup Receive.

f Press a or b to display Ring Delay.

g Press Ring Delay.

b Press a or b to display Fax.

c Press Fax.

d Press a or b to display

Setup Receive.

h Press the number of times the machine

will ring before it answers (2-10for

Australia, 1-10for New Zealand, 0-10

for some countries).

e Press Setup Receive.

f Press a or b to display

F/T Ring Time.

If you choose 0, the line will not ring at

all.

g Press F/T Ring Time.

i Press Stop/Exit.

h Press how long the machine will ring to

alert you that you have a voice call (20,

30, 40 or 70 seconds for Australia and

some countries, 20, 30, 40 or

55 seconds for New Zealand).

i Press Stop/Exit.

Note

Even if the caller hangs up during the

pseudo/double-ringing, the machine will

continue to ring for the set time.

Chapter 6

Fax Detect

Additional receiving

operations

If Fax Detect is On:

Fax Detect is turned Onas default.

Printing a reduced incoming

fax

The machine receives a fax call

automatically, even if you answer the call.

When you see Receivingon the LCD or

when you hear “chirps” through the handset

you are using, just replace the handset. Your

machine will do the rest.

If you choose On, the machine automatically

reduces each page of an incoming fax to fit on

one page of A4, Letter or Legal size paper.

The machine calculates the reduction ratio by

using the page size of the fax and your Paper

Size setting. (See Paper Size and Type

on page 29.)

If Fax Detect is Off:

If you are at the machine and answer a fax

call by lifting the handset, press Mono Start

or Colour Start, then press Receiveto

receive the fax.

a Press MENU.

b Press a or b to display Fax.

c Press Fax.

If you answered at an extension telephone,

press l 5 1 (l 9 1 for New Zealand). (See

Operation from extension telephones

on page 73.)

d Press a or b to display

Setup Receive.

Note

• If this feature is set to On, but your

machine does not connect a fax call when

you lift an extension or external telephone

handset, press the remote activation code

l 5 1 (l 9 1 for New Zealand).

e Press Setup Receive.

f Press a or b to display

Auto Reduction.

g Press Auto Reduction.

h Press On(or Off).

i Press Stop/Exit.

• If you send faxes from a computer on the

same telephone line and the machine

intercepts them, set Fax Detect to Off.

a Press MENU.

b Press a or b to display Fax.

c Press Fax.

d Press a or b to display

Setup Receive.

e Press Setup Receive.

f Press a or b to display Fax Detect.

g Press Fax Detect.

h Press On(or Off).

i Press Stop/Exit.

Receiving a Fax

Setting Receiving Priority

If a A3 Colour fax is sent to your machine, your machine will receive either a A3 Mono fax or a A4

Colour fax depending on the Receiving Priority setting. If you choose Mono(Max.A3), you will

receive a A3 Mono fax. If you choose Colour(Max.A4), you will receive a A4 Colour fax.

Note

The default setting is Mono(Max.A3), so the machine cannot receive A4 colour faxes by

default.

Memory Receive (On)

Receiving

Priority

Document Document

Fax Storage

Fax Forward

Fax Preview Storage OFF

Sent

Received

PC-FAX

Colour

(Max. A4)

Colour A4

N/A

Colour A4 ¹

(Reduced)

Colour

(Colour Printout)

(Colour Printout) (Colour Printout)

Mono A4

Mono A4 ¹

(Reduced)

Mono

Available

Mono A4 ¹

Mono

(Max. A3)

(Up to A4

Available

(Mono Printout)

Colour

size) ²

Mono A3 ¹

Mono A4

Mono A3

Mono

These results may vary depending on the sending machine's ability.

A3 size faxes will be reduced to A4 size.

a Press MENU.

b Press a or b to display Fax.

c Press Fax.

d Press a or b to display Setup Receive.

e Press Setup Receive.

f Press a or b to display Mono/Colour.

g Press Mono/Colour.

h Press Mono(Max.A3)or Colour(Max.A4).

i Press Stop/Exit.

Chapter 6

Printing a fax from the

memory

Memory Receive

(Monochrome only)

If you have chosen fax storage, you can still

print a fax from the memory when you are at

your machine. If you have chosen

You can only use one Memory Receive

operation at a time:

Fax Preview, see Fax Preview

(Monochrome only) on page 58 and Memory

Receive (Monochrome only) on page 54.

„ Fax Forwarding

„ Fax Storage

„ PC Fax Receive

„ Off

a Press MENU.

b Press a or b to display Fax.

c Press Fax.

You can change your selection at any time. If

received faxes are still in the machine’s

memory when you change the Memory

Receive operations, a message will appear

on the LCD. (See Changing Memory Receive

Operations on page 58.)

d Press a or b to display

Print Document.

e Press Print Document.

f Press Mono Start.

g Press Stop/Exit.

Note

When you receive a colour fax, the

machine will treat the data as a colour or

monochrome fax depending on the

Receive Priority setting. (See Setting

Receiving Priority on page 53.)

Note

When you print a fax from the memory, the

fax data will be erased.

Out of Paper Reception

As soon as the paper tray becomes empty

during fax reception, the screen will display

No Paper Fed, asking you to put paper in

the paper tray. (See Loading paper and other

print media on page 10.)

The machine will carry on receiving the fax,

with the remaining pages being stored in

memory, if enough memory is available.

Further incoming faxes will also be stored into

memory until the memory is full. When the

memory is full the machine will stop

automatically answering calls. To print the

faxes, put fresh paper in the tray.

Receiving a Fax

Fax Forwarding

Fax Storage

When you choose Fax Forward, your

machine stores the received fax in the

memory. The machine will then dial the fax

number you have programmed and forward

the fax message.

If you choose Fax Storage, your machine

stores the received fax in the memory. You

will be able to retrieve fax messages from

another location using the remote retrieval

commands.

If you have set Fax Storage, a backup copy

will automatically be printed at the machine.

a Press MENU.

b Press a or b to display Fax.

c Press Fax.

a Press MENU.

b Press a or b to display Fax.

c Press Fax.

d Press a or b to display

Setup Receive.

d Press a or b to display

Setup Receive.

e Press Setup Receive.

f Press a or b to display

Memory Receive.

e Press Setup Receive.

f Press a or b to display

Memory Receive.

g Press Memory Receive.

h Press Fax Forward.

g Press Memory Receive.

h Press Fax Storage.

i Press Stop/Exit.

i Enter the forwarding number (up to

20 digits) by using the buttons on the

LCD.

Press OK.

j Press Backup Print:Onor

Backup Print:Off.

IMPORTANT

• If you choose Backup Print:On, the

machine will also print the fax at your

machine so you will have a copy. This is a

safety feature in case there is a power

failure before the fax is forwarded or a

problem at the receiving machine.

Backup Print:Ondoes not work when

Fax Preview is set to On.

• The machine can store faxes

approximately 24 hours if there is a power

failure.

k Press Stop/Exit.

Chapter 6

PC Fax Receive

Note

• PC Fax Receive is not supported in the

Mac OS^®.

If you turn on the PC-Fax Receive feature

your machine will store received faxes in

memory and send them to your PC

automatically. You can then use your PC to

view and store these faxes.

• Before you can set up PC Fax Receive

you must install the MFL-Pro Suite

software on your PC. Make sure your PC

is connected and turned on. (For details

see PC-FAX receiving in the Software

User’s Guide on the CD-ROM.)

Even if you have turned off your PC (at night

or on the weekend, for example), your

machine will receive and store your faxes in

its memory. The number of received faxes

that are stored in the memory will appear on

the LCD.

• If you get an error message and the

machine cannot print the faxes in memory,

you can use this setting to transfer your

faxes to your PC. (For details, see Error

and Maintenance messages

When you start your PC and the PC-FAX

Receiving software runs, your machine

transfers your faxes to your PC automatically.

on page 155.)

To transfer the received faxes to your PC you

must have the PC-FAX Receiving software

running on your PC. (For details, see PC-FAX

receiving in the Software User’s Guide on the

CD-ROM.)

IMPORTANT

In the event of a power failure, the

machine will store your faxes in the

memory for approximately 24 hours.

However, if you choose

If you choose Backup Print:Onthe

machine will also print the fax.

Backup Print:Onthe machine will print

the fax, so you will have a copy if there is

a power failure before it is sent to the PC.

a Press MENU.

b Press a or b to display Fax.

c Press Fax.

d Press a or b to display

Setup Receive.

e Press Setup Receive.

f Press a or b to display

Memory Receive.

g Press Memory Receive.

h Press PC Fax Receive.

i Press <USB>or the PC you want to

receive faxes.

j Press OK.

k Press Backup Print:Onor

Backup Print:Off.

l Press Stop/Exit.

Receiving a Fax

Changing the destination PC

Turning off Memory Receive

Operations

a Press MENU.

b Press a or b to display Fax.

c Press Fax.

b Press a or b to display Fax.

c Press Fax.

d Press a or b to display

Setup Receive.

d Press a or b to display

Setup Receive.

e Press Setup Receive.

f Press a or b to display

Memory Receive.

f Press a or b to display

Memory Receive.

g Press Memory Receive.

h Press PC Fax Receive.

g Press Memory Receive.

h Press Off.

i Press <USB>, or the PC you want to

receive faxes.

i Press Stop/Exit.

j Press OK.

Note

The LCD will give you more options if

there are received faxes still in your

machine’s memory. (See Changing

k Press Backup Print:Onor

Backup Print:Off.

l Press Stop/Exit.

Memory Receive Operations on page 58.)

Chapter 6

Changing Memory Receive

Operations

Fax Preview

(Monochrome only)

If received faxes remain in your machine’s

memory when you change the Memory

Receive Operations, the LCD will ask you

one of the following questions:

How to preview a received fax

You can view received faxes on the LCD by

pressing the Fax Previewbutton on the

LCD. When the machine is in Ready mode, a

popup message will appear on the LCD to

alert you of new faxes.

„ Erase All Doc?

„ Print All Fax?

• If you press Yes, faxes in the memory

will be erased or printed before the

setting changes. If a backup copy has

already been printed it will not be

printed again.

Setting Fax Preview

a Press MENU.

• If you press No, faxes in the memory

will not be erased or printed and the

setting will be unchanged.

b Press a or b to display Fax.

c Press Fax.

If received faxes are left in the machine's

memory when you change to

PC Fax Receivefrom another option

[Fax Forwardor Fax Storage],

press a or b to choose the PC.

d Press a or b to display

Setup Receive.

e Press Setup Receive.

f Press a or b to display Fax Preview.

g Press Fax Preview.

The LCD will ask you the following question:

„ Send Fax to PC?

• If you press Yes, faxes in the memory

will be sent to your PC before the

setting changes. You will be asked if

you want to turn on Backup Print.

(For detail, see PC Fax Receive

on page 56.)

h Press On(or Off).

i The LCD will tell you that any future

faxes will not be printed as you receive

them.

Press Yes.

• If you press No, faxes in the memory

will not be erased or transferred to your

PC and the setting will be unchanged.

j Press Stop/Exit.

Note

• When you receive a colour fax, the

machine will treat the data as a colour fax

or a monochrome fax depend on your

setting for Receiving Priority. (See Setting

Receiving Priority on page 53.)

• When Fax Preview is turned On, a backup

copy of received faxes will not be printed,

even if you have set Backup Print On.

• (For Singapore and Hong Kong)

Fax Preview is not available when Fax

Forwarding is turned on.

Receiving a Fax

When the fax is displayed, press More.

The buttons will appear on the LCD and

perform the operations shown below.

Using Fax Preview

When you receive a fax, you will see the pop-

up message on the LCD. (For example:

New Fax: 02)

Button

Description

a Press Fax Preview.

Enlarge the fax.

The LCD will display the new fax list.

Reduce the fax.

Scroll vertically.

Scroll horizontally.

Note

• If you receive a fax containing multiple

paper sizes (for example, a page of A4

data and a page of A3 data), the machine

may create and store a file for each paper

size. The LCD may show that more than

one fax job has been received.

Rotate the fax clockwise.

Delete the fax.

Press Yesto confirm.

• You can also see your old fax list by

pressing the Old Faxtab on the LCD.

Press the New Faxtab to go back to your

new fax list.

Go back to the previous page.

Go to the next page.

Go back to the fax list.

Print the fax.

b Press a or b to display the fax number of

the fax you want to see.

Do one of the following:

„ Press Print All Pages

c Press the fax you want to see.

to print the whole message.

„ Press

Note

Print Current Onlyto

print only the displayed

page.

• If your fax is large there may be a delay

before it is displayed on the LCD.

• The LCD will show the current page

number and total pages of the fax

message. When your fax message is over

99 pages the total number of pages will be

shown as “XX“.

„ Press

Print From Currentto

print from the displayed

page.

Close the preview table.

d Press Stop/Exit.

Chapter 6

How to print a fax

Turning off Fax Preview

a Press Fax Preview.

b Press the fax you want to view.

c Press More.

a Press Fax Preview.

b Press More.

c Press Turn Off Fax Preview.

d Press Yesto confirm.

d Press

(Print).

„ If the fax is multiple pages, go to

step e.

e If there are faxes stored in the memory,

do one of the following:

„ If the fax is a single page it will start

printing. Go to step f.

„ If you do not want to print the stored

faxes, press Continue.

e Do one of the following:

The machine asks you to confirm the

deletion of the stored faxes.

„ Press Print All Pagesto print

all pages of the fax.

Press Yesto confirm.

„ Press Print Current Onlyto

„ If you want to print all the stored

faxes, press Print all faxes.

print the displayed page.

„ Press Print From Currentto

print the displayed page to the last

page.

„ If you do not wish to turn off Fax

Preview, press Cancel.

Press Stop/Exit.

f Do one of the following:

„ To delete the fax, press Yes.

„ To keep the fax in the memory, press

No.

g Press Stop/Exit.

How to print all faxes in the list

a Press Fax Preview.

b Press More.

c Press Print All.

d Press Stop/Exit.

How to delete all faxes in the list

a Press Fax Preview.

b Press More.

c Press Delete All.

Press Yesto confirm.

d Press Stop/Exit.

Receiving a Fax

Using your Remote Access

Code

Remote Retrieval

You can call your machine from any touch

tone telephone or fax machine, then use the

remote access code and remote commands

to retrieve fax messages.

a Dial your fax number from a touch tone

telephone or another fax machine.

b When your machine answers, enter

Setting a Remote Access

Code

your remote access code (3 digits

followed by ) at once.

The remote access code lets you access the

remote retrieval features when you are away

from your machine. Before you can use the

remote access and retrieval features, you

have to set up your own code. The factory

default code is the inactive code (---l).

c The machine signals if it has received

messages:

„ 1 long beep — Fax messages

„ No beeps — No messages

d When the machine gives two short

beeps, enter a command.

a Press MENU.

The machine will hang up if you wait

longer than 30 seconds to enter a

command.

The machine will beep three times if you

enter an invalid command.

b Press a or b to display Fax.

c Press Fax.

d Press a or b to display

Remote Access.

e Press 9 0 to stop Remote Access when

you have finished.

e Press Remote Access.

f Hang up.

f Enter a three-digit code using numbers

0-9, l, or #by pressing the buttons on

the LCD.

Note

Press OK.

(The preset ‘l’ cannot be changed.)

If your machine is set to Manualmode

and you want to use the remote retrieval

features, wait for about 100 seconds after

it starts ringing, and then enter the remote

access code within 30 seconds. This

function may not be available in some

countries e.g. Australia.

Note

Do not use the same code as your

Remote Activation Code (l 5 1 (l 9 1 for

New Zealand)) or Remote Deactivation

Code (# 5 1 (# 9 1 for New Zealand)).

(See Operation from extension

telephones on page 73.)

g Press Stop/Exit.

Note

You can change your code at any time by

entering a new one. If you want to make

Clear

your code inactive, press

in step f

to restore the inactive setting (---l) and

press OK.

Chapter 6

Remote Fax commands

Follow the commands below to access features when you are away from the machine. When you

call the machine and enter your remote access code (3 digits followed by ), the system will give

two short beeps and you must enter a remote command.

Remote commands

95 Change the Fax Forwarding or Fax

Operation details

Storage settings

1 OFF

You can choose Offafter you have retrieved or erased all

your messages.

2 Fax Forwarding

4 Fax Forwarding number

6 Fax Storage

One long beep means the change is accepted. If you hear

three short beeps, the change was not accepted because

something has not been set up (for example, a Fax

Forwarding number has not been registered). You can

Changing your Fax Forwarding number on page 63.) Once

you have registered the number, Fax Forwarding will work.

Retrieve a fax

2 Retrieve all faxes

Enter the number of a remote fax machine to receive stored

fax messages. (See Retrieving fax messages on page 63.)

3 Erase faxes from the memory

If you hear one long beep, fax messages have been erased

from the memory.

Check the receiving status

1 Fax

You can check whether your machine has received any

faxes. If yes, you will hear one long beep. If no, you will hear

three short beeps.

Change the Receive Mode

1 External TAD

2 Fax/Tel

If you hear one long beep, your change has been accepted.

3 Fax Only

Exit

Pressing 9 0 allows you to exit remote retrieval. Wait for the

long beep, then replace the handset.

Receiving a Fax

Retrieving fax messages

Changing your Fax

Forwarding number

You can call your machine from any touch

tone telephone and have your fax messages

sent to a machine. Before you use this

feature, you have to turn on Fax Storage.

You can change the default setting of your fax

forwarding number from another touch tone

telephone or fax machine.

a Dial your fax number.

b When your machine answers, enter

your remote access code (3 digits

followed by ) at once. If you hear one

long beep, you have messages.

your remote access code (3 digits

followed by ) at once. If you hear one

long beep, you have messages.

c When you hear two short beeps,

press 9 6 2.

c When you hear two short beeps,

press 9 5 4.

d Wait for a long beep, and then use the

dial pad to enter the number of the

remote fax machine where you want

your fax messages sent, followed by # #

(up to 20 digits).

d Wait for the long beep, enter the new

number (up to 20 digits) of the remote

fax machine you want your fax

messages forwarded to using the dial

pad, then enter # #.

Note

You cannot use l and # as dial numbers.

However, press # if you want to create a

pause.

You cannot use l and # as dial numbers.

However, press # if you want to create a

pause.

e Hang up after you hear your machine

beep. Your machine will call the other

fax machine, which will then print your

fax messages.

e Press 9 0 when you have finished.

f Hang up after you hear your machine

beep.

Telephone and External devices

Fax/Tel mode in Power Save

condition

Voice operations

Voice calls can be made either with an

extension or external telephone, by dialling

manually, or by using Quick Dial numbers.

When the machine is in Power Save mode

you can receive faxes if the Power Save

setting is Fax Receive:On. (See Power

Save setting on page 27.)

Tone or Pulse (Not Available

for New Zealand)

Fax/Tel mode does not work in the Power

Save condition. The machine will not answer

telephone or fax calls and will keep ringing. If

you are at an external or extension

telephone, lift the handset and talk. If you

hear fax tones, hold the handset until Fax

Detect activates your machine. If the other

party says they want to send you a fax,

activate the machine by pressing l 5 1 (l 9 1

for New Zealand).

If you have a Pulse dialling service, but need

to send Tone signals (for example, for

telephone banking), follow the instructions

below:

a Pick up the handset of the external

telephone.

b Press # on the machine’s control panel.

Any digits dialled after this will send tone

signals.

When you hang up, the machine will return to

the Pulse dialling service.

Fax/Tel mode

When the machine is in Fax/Tel mode, it will

use the F/T Ring Time (pseudo/double-

ringing) to alert you to pick up a voice call.

If you are at an external telephone, lift the

handset of the external telephone, and then

press Hook to answer.

If you are at an extension telephone, you'll

need to lift the handset during the F/T Ring

Time and then press # 5 1 (# 9 1 for New

Zealand) between the pseudo/double rings. If

no one is on the line, or if someone wants to

send you a fax, send the call back to the

machine by pressing l 5 1 (l 9 1 for New

Zealand).

Telephone and External devices

What is the Advantage of using

Telephone Service for

Australia

Telstra^®FaxStream^®Duet^®Function?

Using Telstra^®FaxStream^®Duet^®is the

most efficient way to receive both fax and

telephone calls on the same line. When the

voice call comes in, all phones (extension

and external) and the fax machine will ring to

alert you to pick it up. If a fax call comes in,

the fax machine will answer automatically

without ringing, whereas the extension and

external phones will ring twice with a

distinctive ring pattern. It is also a more

efficient way of operating a Fax machine with

an extension phone as you do not have to use

the remote activation codes. It gives you two

independent numbers without the higher cost

of a second line.

Telstra FaxStream Duet

(Distinctive Ring)

Telstra^®FaxStream^®Duet^®is an enhanced

Public Switched Telephone Service (PSTS)

offered by Telstra^®that allows you to have an

additional number on one phone line, with its

own distinctive ring pattern. Telstra^®

FaxStream^®Duet^®is a call handling feature

that helps users distinguish voice and

facsimile calls. With FaxStream^®Duet^®,

incoming calls to a fax number are

announced by a different, distinctive ring

signal. Only one call can be answered (or

made) at any one time and while this call is in

progress, incoming calls to either number will

be presented with a busy tone.

Your machine has a Distinctive Ring function,

allowing you to dedicate one phone number

just for receiving faxes.

Note

After you have set the Distinctive Ring

feature to On, the receive mode is set to

Manualautomatically. Your Distinctive

Ring Number does not allow Voice

calls - only Faxes. You can not change the

receive mode from Manualmode while

the Distinctive Ring is set to on.

Chapter 7

How does Telstra^®FaxStream^®Duet^®

Work?

Registering the Distinctive Ring

pattern

Incoming calls to the voice number, will have

the standard ring pattern of long, long tone,

followed by a pause, repeated, while the new

fax number will have a different ring pattern of

three short bursts of ring, repeated at regular

intervals.

Very Important!

After you have set the Distinctive Ring feature

to on, the receive mode is set to Manual

automatically. Your Distinctive Ring Number

does not allow Voice calls - only Faxes. You

cannot change the receive mode to another

mode while the Distinctive Ring is set to on.

When FaxStream^®Duet^®is On and you

receive a voice call all extension and external

phones will ring with a standard ring pattern.

The fax machine will ring on the third ring with

a standard ring pattern. All external and the

extension phones will continue to ring, until

you or a telephone answering device can

answer the voice number.

a Press MENU.

b Press a or b to display Fax.

c Press Fax.

d Press a or b to display

Miscellaneous.

When FaxStream^®Duet^®is On and you

e Press Miscellaneous.

f Press Distinctive.

receive a fax call on the Duet^®number the

Fax machine will answer and automatically

receive the fax message without ringing. On

the other hand, all extension and external

phones will ring twice with a distinctive ring

pattern. Do not answer the phone as you are

receiving a fax message.

g Press On.

h Press Stop/Exit.

Distinctive Ring is now set to on.

Turning off Distinctive Ring

Flowchart Sequence of Incoming call

a Press MENU.

Incoming Call

b Press a or b to display Fax.

c Press Fax.

(either Voice or Fax)

All extension phones ring

twice, fax machine is silent.

d Press a or b to display

Miscellaneous.

Registered

Main number

Duet (Fax)

(Voice Number)

Number

e Press Miscellaneous.

f Press Distinctive.

Fax machine

automatically

Fax machine

begins ringing

on third ring.

receives and prints

fax message

without ringing.

g Press Off.

h Press Stop/Exit.

Note

You answer the call

Telephone Answering

Device (TAD)

answers the call.

at an external phone

or an extension

If you turn off Distinctive Ring, the

machine will stay in Manualreceive

mode. You will need to set the Receive

Mode again. (See Choose the Receive

Mode on page 49.)

phone or at the

machine's handset.

Telephone and External devices

Caller ID

How Does the Caller ID Work?

Caller ID is a telephone service that allows

the subscriber to see a display of the caller’s

phone number or name as the telephone

rings. It is a fast way to screen your calls. You

can respond quickly to calls you missed,

because Caller IDs are received and stored in

your machine memory.

The Caller ID Appears on the Display

When Your Telephone Rings

As your telephone rings, the display shows

you the caller’s phone number or name if the

name has stored in the One Touch and

Speed Dial. Once you answer the call, the

caller’s ID disappears. You will see up to the

first 20 characters of the number on the

display.

Note

To get the Caller ID Service: apply for the

Caller ID service at your local telephone

company, if available.

Note

• If ID Unknownappears on the display, it

means that the call came from outside

your caller ID service area or a public

Advantages of Caller ID

For Business

phone. ¹

All businesses profit from a quicker response

to customer calls. Businesses that provide

mail order services, money-lending services

or provide confidential information, can

protect themselves from false orders or

acceptance of false identification.

• If ID Withheldappears on the display, it

means the caller intentionally blocked the

transmission of his/her ID. ¹

Depends on network function.

At Home

The Caller ID is Stored in Your

Machine Memory

Residential customers can protect

themselves from unwanted calls.

The machine can store a maximum of the last

30 incoming caller IDs in the memory, along

with the time and date of reception. The 31st

call will cause the oldest ID to be erased.

The Caller ID information stored in the

memory can be used for the following.

„ Printing the Caller ID List.

You can review calls you received by

checking the Caller IDs in memory. This

report will list the Date, Time, Phone

Number (Caller ID) name, and type of Call

(Comment) if available. (See How to print

a report on page 86.)

Chapter 7

How Does FaxAbility Work?

Telephone Service for

New Zealand

Your telephone number will have the standard

ring pattern of long, long tone, while the new

number will have a ring pattern of long, silence,

long, etc. When FaxAbility is On, you will not

hear the first ring of all incoming calls on the fax

machine. Extension phones will ring as usual. If

the fax machine recognizes the ring pattern, all

ringing will stop and the fax machine will answer

and automatically receive the fax message.

Otherwise, you will hear the extension phones

and the fax machine continue to ring. The fax

machine always listens to the ring pattern

before it answers, so do not pick up the phone

during that time. You will quickly learn to

recognize the ring pattern for faxes, so you will

not be tempted to answer that number. Either

you or a telephone answering device can

answer the main number(s).

FaxAbility

FaxAbility is a service offered by Telecom

that allows you to have an additional number

on one phone line, with its own distinctive ring

pattern. This way, when you get an incoming

call, you can identify the number being called

by its ring.

How Will the Fax Machine Treat All

Other Numbers?

FaxAbility mode ensures that the machine

will answer calls to the FaxAbility (secondary)

number. When a call comes in to your main

number, all the phones will ring. You can set

an external answering device (TAD) to

answer calls on the other number(s).

Flowchart Sequence of Incoming call

Incoming Call

(either Voice or Fax)

(See the chart in the following page.)

All extension phones ring

twice, fax machine is silent.

What is the Advantage of Using the

FaxAbility Function?

Registered

Main number

Duet (Fax)

(Voice Number)

Number

Using FaxAbility is the most efficient way to

receive both fax and telephone calls on the

same line. It is much easier for your callers

who dial manually. The fax machine will

answer with receiving tones so they will not

have to press an activation code. And the

people who call to talk on your main number

will not have to talk to your fax machine.

Basically, it gives you two independent

numbers without the higher cost of a second

line.

Fax machine

begins ringing

on third ring.

automatically

receives and prints

fax message

without ringing.

You answer the call

Telephone Answering

Device (TAD)

answers the call.

at an external phone

or an extension

phone or at the

machine's handset.

Note

After you have set the FaxAbility feature to

On, the receive mode is set to Manual

automatically. Unless you have a TAD or

Voice Mail set up on the FaxAbility

number, Manual mode means you must

answer all the call yourself. You can not

change the receive mode to the other

mode while the FaxAbility is set to on.

Telephone and External devices

How to Turn FaxAbility OFF or ON

Caller ID

The FaxAbility function is designed to

accommodate the FaxAbility service provided

by Telecom. To change the setting, repeat

steps a-k; Step h is where you can choose

either Onor Off.

Caller ID is a telephone service that allows

the subscriber to see a display of the caller’s

phone number and name if available as the

telephone rings. It is a fast way to screen your

calls. You can respond quickly to calls you

missed, because Caller IDs are received and

stored in your machine memory.

Call Waiting beeps caused by incoming calls

on your main number can affect fax

transmissions. If you have FaxAbility Service

but don’t have Call Waiting, you need do

nothing at this stage. If you do have Call

Waiting as well as FaxAbility, set the Call

Waiting menu option to On. See below.

Note

To get the Caller ID Service, apply for the

Caller ID service at your local telephone

company, if available.

a Press MENU.

Advantages of Caller ID

For Business

b Press a or b to display Fax.

c Press Fax.

All businesses profit from a quicker response

to customer calls. Businesses that provide

mail order services, money-lending services

or provide confidential information, can

protect themselves from false orders or

acceptance of false identification.

d Press a or b to display

Miscellaneous.

e Press Miscellaneous.

f Press a or b to display Faxability.

g Press Faxability.

At Home

Residential customers can protect

themselves from unwanted calls.

h Press On(or Off) to set FaxAbility.

If you have FaxAbility service, press On.

How Does the Caller ID Work?

The Caller ID Appears on the Display

When Your Telephone Rings

i Press a or b to display Call Waiting.

j Press Call Waiting.

As your telephone rings, the display shows

you the caller’s phone number or name if

available. Once you answer the call, the

caller’s ID disappears. You will see up to the

first 20 characters of the number and name if

available on the display. (See How to print a

report on page 86.)

k Press Onto set Call Waiting.

If you have Call Waiting service, press

Onto avoid the trouble caused by Call

Waiting.

l Press Stop/Exit.

Note

• If ID Unknownappears on the display, it

means that the call came from outside

your caller ID service area. ¹

• If ID Withheldappears on the display, it

means the caller intentionally blocked the

transmission of his/her ID. ¹

Depends on network function.

Chapter 7

d Press a or b to display

Miscellaneous.

Telephone Service for

Some Countries

e Press Miscellaneous.

f Press Distinctive.

g Press On.

Distinctive Ring (For

Singapore and Hong Kong)

This machine feature lets you use the

Distinctive Ring subscriber service offered by

some telephone companies, which allows

you to have several telephone numbers on

one phone line. Each phone number has its

own Distinctive Ring pattern, so you will know

which phone number is ringing. This is one

way you can have a separate phone number

for your machine.

h Press Stop/Exit.

Distinctive Ring is now set to on.

Turning off Distinctive Ring

a Press MENU.

b Press a or b to display Fax.

c Press Fax.

Your machine has a Distinctive Ring function,

allowing you to dedicate one phone number

just for receiving faxes. You will need to set

Distinctive Ring to On.

d Press a or b to display

Miscellaneous.

e Press Miscellaneous.

f Press Distinctive.

g Press Off.

Note

You can switch it off temporarily, then turn

it back on. When you get a new fax

number, make sure you reset this

function.

h Press Stop/Exit.

• The machine will answer only calls to

the Distinctive Ring number.

Note

If you turn off Distinctive Ring, the

machine will stay in Manualreceive

mode. You will need to set the Receive

Mode again. (See Choose the Receive

Mode on page 49.)

Registering the Distinctive Ring

pattern

Very Important!

After you have set the Distinctive Ring feature

to on, the receive mode is set to Manual

automatically. Unless you have a TAD or

Voice Mail set up on the Distinctive Ring

number, Manual mode means you must

answer all the calls yourself. You cannot

change the receive mode to another mode

while the Distinctive Ring is set to on.

a Press MENU.

b Press a or b to display Fax.

c Press Fax.

Telephone and External devices

Caller ID (For Singapore and

Hong Kong)

Connecting an external

TAD (telephone

The Caller ID feature of this machine lets you

use the Caller ID subscriber service offered

by many local phone companies. Call your

telephone company for details. This service

provides you, by means of the screen display,

the telephone number (or name) of your

caller as the line rings.

answering device)

You may choose to connect an external

answering device. However, when you have

an external TAD on the same telephone line

as the machine, the TAD answers all calls and

the machine ‘listens’ for fax calling (CNG)

tones. If it hears them, the machine takes over

the call and receives the fax. If it does not hear

CNG tones, the machine lets the TAD

After a few rings, the screen displays the

telephone number of your caller (or name, if

available). Once you answer the call, the

Caller ID information disappears from the

screen, but the call information remains

stored in the Caller ID memory.

continue playing your outgoing message so

your caller can leave you a voice message.

The TAD must answer within two rings (the

recommended setting is two rings). The

„ You will see the first 16 characters of the

machine cannot hear CNG tones until the TAD

has answered the call, and with four rings there

are only 8 to 10 seconds of CNG tones left for

number or name.

„ ID Unknowndisplay means call

originates outside your Caller ID service

area.

the fax ‘handshake’. Make sure you carefully

follow the instructions in this guide for recording

your outgoing message. We do not recommend

using the toll saver feature on your external

answering machine if it exceeds five rings.

„ ID Withhelddisplay means the caller

has intentionally blocked transmission of

information.

Note

If you do not receive all your faxes,

shorten the Ring Delay setting on your

external TAD.

You can print a list of Caller ID information

received by your machine. (See How to

print a report on page 86.)

Caller ID service varies with different

carriers. Call your local phone company to

determine the kind of service available in

your area.

(Example forAustralia)

TAD

When the TAD answers a call, the LCD

shows Telephone.

Chapter 7

Multi-line connections (PABX)

IMPORTANT

DO NOT connect a TAD elsewhere on the

same telephone line.

Most offices use a central telephone system.

Brother recommends that all our machines be

connected to a discreet (dedicated) line.

Although a particular PABX may appear to

work with a particular model of fax machine,

we cannot guarantee that the unit will operate

correctly.

Connections

The external TAD must be connected as

shown in the previous illustration.

While it is often relatively simple to connect a

fax machine to a PABX, (Private Automatic

Branch Exchange), we suggest that you

contact the company that installed your

telephone system and ask them to connect

the fax machine for you.

a Set your external TAD to one or

two rings. (The machine's Ring Delay

setting does not apply.)

b Record the outgoing message on your

Brother does not recommend the use of a

PABX line. PABX limitations in general can

cause some functions of the fax machine not

to work correctly.

external TAD.

c Set the TAD to answer calls.

d Set the Receive Mode to

External TAD. (See Choose the

Receive Mode on page 49.)

Recording outgoing message

(OGM) on an external TAD

Timing is important in recording this

message. The message sets up the ways to

handle both manual and automatic fax

reception.

a Record 5 seconds of silence at the

beginning of your message. (This allows

your machine time to listen for the fax

CNG tones of automatic transmissions

before they stop.)

b Limit your speaking to 20 seconds.

Note

We recommend beginning your OGM with

an initial 5-second silence because the

machine cannot hear fax tones over a

resonant or loud voice. You may try

omitting this pause, but if your machine

has trouble receiving, then you must

re-record the OGM to include it.

Telephone and External devices

Operation from extension

telephones

External and extension

telephones

If you answer a fax call on an extension or an

external telephone, you can make your

machine take the call by using the Remote

Activation Code. When you press the Remote

Activation Code l 5 1 (l 9 1 for New

Zealand), the machine starts to receive the

fax.

Connecting an external or

extension telephone

You can connect a separate telephone to

your machine as shown in the diagram below.

If the machine answers a voice call and

pseudo/double-rings for you to take over, use

the Remote Deactivation Code # 5 1 (# 9 1 for

New Zealand) to take the call at an extension

telephone. (See F/T Ring Time (Fax/Tel

mode only) on page 51.)

If you answer a call and no one is on

the line:

You should assume that you're receiving a

manual fax.

If you answered at an extension telephone,

press l 5 1 (l 9 1 for New Zealand) and wait

for the chirp or until the LCD shows

Receiving, and then hang up.

(Example for Australia)

Extension telephone

External telephone

Note

When you are using an external or extension

You can also use the Fax Detect feature to

make your machine automatically take the

call. (See Fax Detect on page 52.)

telephone, the LCD shows Telephone.

Using a cordless external

telephone

If your cordless telephone is connected to the

telephone line cord (See External and

extension telephones on page 73) and you

typically carry the cordless handset

elsewhere, it is easier to answer calls during

the Ring Delay.

If you let the machine answer first, you will

have to go to the machine so you can press

Hook to send the call to the cordless handset.

Chapter 7

d Press a or b to display

Setup Receive.

Using remote codes

e Press Setup Receive.

f Press a or b to display Remote Codes.

g Press Remote Codes.

h Press On(or Off).

Remote Activation code

If you answer a fax call on an extension

telephone, you can tell your machine to

receive it by dialling the Remote Activation

Code l 5 1 (l 9 1 for New Zealand). Wait for

the chirping sounds then replace the handset.

(See Fax Detect on page 52.) Your caller will

have to press Start to send the fax.

i Do one of the following.

„ If you want to change the Remote

If you answer a fax call at the external

telephone, you can make the machine

receive the fax by pressing Mono Start and

choose Receive.

Activation Code, enter the new code.

Press OK, go to step j.

„ If you do not want to change the

Remote Activation Code, press OK,

go to step j.

Remote Deactivation code

If you receive a voice call and the machine is

in F/T mode, it will start to sound the F/T

(double) ring after the initial ring delay. If you

pick up the call on an extension telephone

you can turn the F/T Ring off by pressing

# 5 1 (# 9 1 for New Zealand) (make sure you

press this between the rings).

j Do one of the following.

„ If you want to change the Remote

Deactivation Code, enter the new

code.

Press OK, go to step k.

„ If you do not want to change the

Remote Deactivation Code, press

OK, go to step k.

If the machine answers a voice call and

pseudo/double-rings for you to take over, you

can take the call at the external telephone by

pressing Hook.

k Press Stop/Exit.

Note

Changing the remote codes

• If you are always disconnected when

accessing your external TAD remotely, try

changing the Remote Activation Code and

Remote Deactivation Code to another

three-digit code using the

If you want to use Remote Activation, you

have to turn on the remote codes. The preset

Remote Activation Code is l 5 1 (l 9 1 for

New Zealand). The preset Remote

Deactivation Code is # 5 1 (# 9 1 for New

Zealand). If you want to, you can replace

them with your own codes.

numbers 0-9, l, #.

• Remote Codes might not work with some

telephone systems.

a Press MENU.

b Press a or b to display Fax.

c Press Fax.

Dialling and storing numbers

Fax Redial

How to Dial

If you are sending a fax manually and the line

is busy, press Redial/Pause, and then press

Mono Start or Colour Start to try again. If

you want to make a second call to a number

you recently dialled, you can press

Manual dialling

Press all of the digits of the fax or telephone

number using the dial pad.

Redial/Pause and choose one of the last

30 numbers from the Outgoing Call List.

Redial/Pause only works if you dialled from

the control panel. If you are sending a fax

automatically and the line is busy, the

machine will automatically redial up to three

times at five minute intervals.

a Press Redial/Pause.

b Press the number you want to redial.

c Press Send a fax.

One Touch Dialling

Your machine has 3 One Touch keys where

you can store 6 fax or telephone numbers for

automatic dialling.

d Press Mono Start or Colour Start.

Note

In Real Time Transmission the automatic

redial feature does not work when using

the scanner glass.

Speed Dialling

a Press Phone Book.

b Press the two-digit number you want to

call. You can also display the numbers

in alphabetical order by pressing

on LCD.

Note

If the LCD shows Not Registered

when you enter a One Touch or

Speed Dial number, a number has not

been stored at this location.

Chapter 8

Outgoing Call history

Caller ID history

The last 30 numbers you sent a fax to will be

stored in the outgoing call history. You can

choose one of these numbers to fax to, add to

One Touch or Speed Dial, or delete from the

history.

This feature requires the Caller ID subscriber

service offered by many local telephone

companies. (See Caller ID on page 67.) (See

Caller ID on page 69.) (See Caller ID (For

Singapore and Hong Kong) on page 71.)

The number, or name if available, from the

last 30 faxes and telephone calls you

a Press Redial/Pause.

You can also press History.

received will be stored in the Caller ID history.

You can view the list or choose one of these

numbers to fax to, add to One Touch or

Speed Dial, or delete from the history. When

the thirty-first call comes in to the machine, it

replaces information about the first call.

b Press the Outgoing Calltab.

c Press the number you want.

d Do one of the following:

a Press History.

„ To send a fax, press Send a fax.

b Press Caller ID hist.

Press Mono Start or Colour Start.

„ If you want to store the number,

press Moreand then press

Add to Speed Dialor

c Press a or b to display the number or the

name you want to call.

Add to One Touch Dial.

d Press the number or the name you want

to call.

(See Storing One Touch numbers

from Outgoing Calls on page 78 or

Storing Speed Dial numbers from

Outgoing Calls on page 80.)

e Do one of the following:

„ To send a fax, press Send a fax.

Press Mono Start or Colour Start.

„ If you want to delete the number from

the Outgoing Call history list, press

Moreand then press Delete.

„ If you want to store the number,

press Moreand then press

Add to Speed Dialor

Press Yesto confirm.

e Press Stop/Exit.

Add to One Touch Dial.

(See Storing One Touch numbers

from the Caller ID history on page 78

and Storing Speed Dial numbers

from the Caller ID history

on page 80.)

„ If you want to delete the number from

the Caller ID history list, press More

and then press Delete.

Press Yesto confirm.

f Press Stop/Exit.

Note

You can print the Caller ID list.

(See How to print a report on page 86.)

Dialling and storing numbers

b Do one of the following:

Storing numbers

„ Enter the name (up to 16 characters)

using the buttons on the LCD.

You can set up your machine to do the

following types of easy dialling: One Touch,

Speed Dial and Groups for broadcasting

faxes. When you dial a Quick Dial number,

the LCD shows the name, if you stored it, or

the number.

Press OK.

(To help you enter letters, see

„ To store the number without a name,

press OK.

Note

c Enter the fax or telephone number (up to

20 digits) using the buttons on the LCD.

Press OK.

If you lose electrical power, the Quick Dial

numbers that are in the memory will not be

lost.

Note

Storing a pause

If you want to store an E-mail address to

use with Internet fax or Scan to E-mail

When you are storing One Touch or

Speed Dial numbers in the Phone Book, you

can insert one or more 3.5-second pauses by

server, press

address and press OK. (See Entering Text

and enter the E-mail

pressing the

button on the LCD.

Pause

d When the LCD displays your settings,

press OKto confirm.

Storing One Touch Dial

numbers

e Press Stop/Exit.

Your machine has 3 One Touch keys where

you can store 6 fax or telephone numbers for

automatic dialling. To access numbers 4 to 6

hold down Shift as you press the One Touch

key.

a Press the One Touch key where you

want to store the number.

Press Yes.

Note

You can also store One Touch Dial

numbers pressing Phone Book.

Press More.

Press Set One Touch Dial.

Press a number using the buttons on the

LCD.

Chapter 8

j When the LCD displays your settings,

press OKto confirm.

Storing One Touch numbers

from Outgoing Calls

k Press Stop/Exit.

You can store One Touch numbers from the

Outgoing Call history.

Storing One Touch numbers

from the Caller ID history

a Press Redial/Pause.

You can also choose by pressing

History.

If you have the Caller ID subscriber service

from your telephone company you can also

store One Touch numbers from incoming

calls in the Caller ID History. (See Caller ID

on page 67.) (See Caller ID on page 69.)

(See Caller ID (For Singapore and Hong

Kong) on page 71.)

b Press Outgoing Calltab.

c Press a or b to display the number you

want to store.

d Press the number you want to store.

e Press More.

a Press History.

b Press the Caller ID hist.tab.

f Press Add to One Touch Dial.

c Press a or b to display the number you

g To choose where the number will be

want to store.

stored, do one of the following:

„

To accept the displayed next available

One Touch location, press OK

d Press the number you want to store.

e Press More.

„ To enter a different One Touch

location, press a number using the

buttons on the LCD.

f Press Add to One Touch Dial.

g To choose where the number will be

Press OK.

stored, do one of the following:

Note

„ To accept the displayed next

available One Touch location, press

OK.

If the One Touch location you choose is

already taken, the OKbutton on the LCD

will not work. Choose a different location.

„ To enter a different One Touch

location, press a number using the

buttons on the LCD.

h Do one of the following:

„ Enter the name using the buttons on

Press OK.

the LCD (up to 16 characters).

Press OK.

Note

(To help you enter letters, see

If the One Touch location you choose is

already taken, the OKbutton on the LCD

will not work. Choose a different location.

„ To store the number without a name,

press OK.

i Press OKto accept the displayed

telephone or fax number.

Dialling and storing numbers

h Do one of the following:

e Enter the first fax or telephone number

(up to 20 digits) using the buttons on the

„ Enter the name (up to 16 characters)

LCD.

Press OK.

using the buttons on the LCD.

Press OK.

Note

(To help you enter letters, see

If you want to store an E-mail address to

use with Internet fax or Scan to E-mail

„ To store the number without a name,

press OK.

server, press

and enter the E-mail

address and press OK. (See Entering Text

i Press OKto confirm the fax or telephone

number.

f Do one of the following:

j When the LCD displays your settings,

press OKto confirm.

„ Enter the second fax or telephone

number (up to 20 digits) using the

buttons on the LCD.

k Press Stop/Exit.

Press OK.

Storing Speed Dial numbers

„ If you do not want to store a second

number, press OK.

You can store up to 100 2-digit Speed Dial

locations with a name, and each name can

have two numbers. When you dial you will

only have to press a few keys (for example:

press Phone Book, the number you want to

call and Send a fax).

g To choose where the number will be

stored, do one of the following:

„ To accept the displayed next

available Speed Dial location, press

OK.

a Press Phone Book.

b Press More.

„ To enter a different Speed Dial

location, press a 2-digit number

using the buttons on the LCD.

c Press Set Speed Dial.

Press OK.

d Do one of the following:

Note

If the 2-digit Speed Dial location you

choose is already taken, the OKbutton on

the LCD will not work. Choose a different

location.

„ Enter the name (up to 16 characters)

using the buttons on the LCD.

Press OK.

(To help you enter letters, see

h When the LCD displays your settings,

press OKto confirm.

„ To store the number without a name,

press OK.

i Do one of the following:

„ To store another Speed Dial

number, repeat steps b to h.

„ To finish storing numbers,

press Stop/Exit.

Chapter 8

j To choose where the number will be

Storing Speed Dial numbers

from Outgoing Calls

stored, do one of the following:

„ To accept the displayed next

available Speed Dial location, press

OK.

You can store Speed Dial numbers from the

Outgoing Call history.

„ To enter a different Speed Dial

location, press a 2-digit number

using the buttons on the LCD.

a Press Redial/Pause.

You can also choose the number by

pressing History.

Press OK.

b Press the Outgoing Calltab.

Note

c Press a or b to display the name or

• Speed Dial numbers begin with # (for

example, # 0 2).

number you want to store.

• If the 2-digit Speed Dial location you

choose is already taken, the OKbutton on

the LCD will not work. Choose a different

location.

d Press the name or number you want to

store.

e Press More.

f Press Add to Speed Dial.

g Do one of the following:

k When the LCD displays your settings,

press OKto confirm.

„ Enter the name (up to 16 characters)

l Press Stop/Exit.

using the buttons on the LCD.

Press OK.

Storing Speed Dial numbers

from the Caller ID history

(To help you enter letters, see

If you have the Caller ID subscriber service

from your telephone company you can also

store Speed Dial numbers from incoming

calls in the Caller ID History. (See Caller ID

on page 67.) (See Caller ID on page 69.)

(See Caller ID (For Singapore and Hong

Kong) on page 71.)

„ To store the number without a name,

press OK.

h Press OKto confirm the fax or telephone

number you want to store.

i Do one of the following:

„ Enter the second fax or telephone

number (up to 20 digits) using the

buttons on the LCD.

a Press History.

b Press the Caller ID hist.tab.

Press OK.

c Press a or b to display the number you

„ If you do not want to store a second

number, press OK.

want to store.

d Press the number you want to store.

e Press More.

f Press Add to Speed Dial.

Dialling and storing numbers

g Do one of the following:

Changing or Deleting

One Touch or Speed Dial

names or numbers

„ Enter the name (up to 16 characters)

using the buttons on the LCD.

Press OK.

You can change a One Touch or Speed Dial

name or number that has already been

stored.

(To help you enter letters, see

on page 79 and Broadcasting (Monochrome

„ To store the number without a name,

press OK.

a Press Phone Book.

b Press More.

h Press OKto confirm the fax or telephone

number you want to store.

c Do one of the following:

i Do one of the following:

„ Press Changeto edit the names or

„ Enter a second fax or telephone

number (up to 20 digits) using the

buttons on the LCD.

numbers.

„ Press Deleteto delete all

information in a Speed Dial or

One Touch location.

Press OK.

„ If you do not want to store a second

number, press OK.

Press the number you want to delete.

Press OK.

j To choose where the number will be

Go to step i.

stored, do one of the following:

d Press a or b to display the number you

„ To accept the displayed next

available Speed Dial location, press

OK.

want to change.

e Press the number you want to change.

„ To enter a different Speed Dial

location, press a 2-digit number

using the buttons on the LCD.

Note

One Touch Dial locations begin with l.

Speed Dial locations begin with #.

Press OK.

f Press Name:, Fax/Tel1:or

Fax/Tel2:.

Note

• Speed Dial numbers begin with # (for

example, # 0 2).

Note

• If the 2-digit Speed Dial location you

choose is already taken, the OKbutton on

the LCD will not work. Choose a different

location.

For Speed Dial locations you can change

Fax/Tel1:and Fax/Tel2:.

k When the LCD displays your settings,

press OKto confirm.

l Press Stop/Exit.

Chapter 8

g Do one of the following:

Setting up groups for

broadcasting

„ If you chose Name:, enter the name

(up to 16 characters) using the

buttons on the LCD. (See Entering

Text on page 205.)

Groups, which can be stored in a One Touch

key or a Speed Dial location, allow you to

send the same fax message to many fax

numbers by pressing only a One Touch key

or Phone Book, the two-digit location,

Send a faxand Mono Start. First, you'll

need to store each fax number in a

One Touch key or Speed-Dial location. Then

you can include them as numbers in the

Group. Each Group uses up a One Touch

key or Speed Dial location. You can have up

to six Groups, or you can assign up to

205 numbers in a large Group.

The LCD will display your settings.

Press OK.

„ If you chose Fax/Tel1:or

Fax/Tel2:, enter the new number

(up to 20 digits) using the buttons on

the LCD.

The LCD will display your settings.

Press OK.

Note

How to change the stored name or

number:

(See Storing Speed Dial numbers

only) on page 43.)

If you want to change a character, press

d or c to position the cursor under the

character you want to change, and then

a Press Phone Book.

b Press More.

press

. Re-enter the character.

c Press Setup Groups.

h Do one of the following:

„ Press OKto finish.

d Press Set Speed Dialor

Set One Touch Dial.

If you choose Set Speed Dial, go to

step f.

To change another One Touch or

Speed Dial location, repeat steps b

to g.

„ To change more details, go to g.

e To accept the next available One Touch

key number, press OK.

The LCD will display your settings.

i Press Stop/Exit.

f Enter the group name (up to

16 characters) using the buttons on the

LCD.

Press OK.

g When the LCD displays the next

available Group number, press OK.

This Group number and name will

automatically be assigned to the next

available Speed Dial location.

Dialling and storing numbers

h Add One Touch or Speed Dial numbers

to the Group by pressing them to display

a red checkmark. Press OK.

h Press OK.

i Press Stop/Exit.

If you want to list the numbers by

alphabetical order, press

Deleting a Group

a Press Phone Book.

b Press More.

Note

One Touch Dial locations begin with l.

Speed Dial locations begin with #.

c Press Delete.

i When the LCD displays the Group

Name and numbers, press OKto

confirm.

d Press a or b to display the Group you

want to delete.

j Press Stop/Exit.

e Press the Group Name.

f Press OK.

Note

You can print a list of all the One Touch

and Speed Dial numbers. Group numbers

will be marked in the GROUP column.

(See Reports on page 86.)

g Press Stop/Exit.

Deleting a number from a Group

a Press Phone Book.

b Press More.

Changing a Group name

a Press Phone Book.

b Press More.

c Press Change.

d Press a or b to display the Group you

c Press Change.

want to change.

d Press a or b to display the Group you

e Press the Group.

want to change.

e Press the Group.

f Press Name:.

f Press Add/Delete.

g Press a or b to display the number you

want to delete from the Group.

g Enter the new name (up to

16 characters) using the buttons on

LCD.

h Press the check box of the number you

want to delete to uncheck it.

Press OK.

(See Entering Text on page 205. For

example, type NEW CLIENTS.)

Press OKto confirm.

i Press OK.

Note

j Press Stop/Exit.

How to change the stored name or

number:

If you want to change a character, press

d or c to position the cursor under the

character you want to change, and then

press

. Re-enter the character.

Chapter 8

To temporarily change a number, you can

substitute part of the number with manual

dialling using the dial pad. For example, to

change the number to 555-7001 you could

press Phone Book, press #03, press

Send a fax, and then press 7001using the

dial pad.

Combining Quick Dial

numbers

Sometimes you may want to choose from

several long distance carriers when you send

a fax. Rates may vary depending on the time

and destination. To take advantage of low

rates, you can store the access codes of long-

distance carriers and credit card numbers as

One Touch and Speed Dial numbers. You

can store these long dialling sequences by

dividing them and setting them up as

separate One Touch and Speed Dial

numbers in any combination. You can even

include manual dialling using the dial pad.

(See Storing Speed Dial numbers

Note

If you must wait for another dial tone or

signal at any point in the dialling

sequence, create a pause in the number

by pressing Redial/Pause. Each key

press adds a 3.5-second delay.

on page 79.)

For example, you might have stored ‘555 ’ on

Speed Dial: 03 and ‘7000’ on One Touch: 02.

You can use them both to dial ‘555-7000’ if

you press the following keys:

a Press Phone Book.

b Press #03.

Note

Speed Dial numbers start with #.

One Touch numbers start with l.

c Press Send a fax.

d Press Phone Book.

e Press l02.

f Press Send a fax.

g Press Mono Start or Colour Start.

You will dial ‘555-7000 ’.

Printing Reports

e Press Report Setting.

Fax reports

f Press Transmission.

You need to set up the Transmission

Verification Report and Journal Period using

the MENUkeys.

g Press On, On+Image, Off,

Off+Image, Off2or Off2+Image.

h Press Stop/Exit.

Transmission Verification

Report

Fax Journal (activity report)

There are several settings available for the

Transmission Verification Report:

You can set the machine to print a journal at

specific intervals (every 50 faxes, 6, 12 or

24 hours, 2 or 7 days). If you set the interval

to Off, you can still print the report by

following the steps in How to print a report

on page 86. The factory setting is

„ On Prints a report after every fax you send.

„ On+Image: Prints a report after every fax

you send. A portion of the fax’s first page

appears on the report.

Every 50 Faxes.

„ Off: Prints a report if your fax is

unsuccessful due to a transmission error.

The report will also print if the receiving

machine modifies the size of the

document you fax. Offis the default

setting.

a Press MENU.

b Press a or b to display Fax.

c Press Fax.

„ Off+Image: Prints a report if your fax is

unsuccessful due to a transmission error.

The report will also print if your fax is

successful, but the receiving machine

modifies the size of the document you fax.

A portion of the fax’s first page appears on

the report.

d Press a or b to display

Report Setting.

e Press Report Setting.

f Press Journal Period.

„ Off2: Prints a report only if your fax is

unsuccessful due to a transmission error.

„ Off2+Image: Prints a report only if your

fax is unsuccessful due to a transmission

error. A portion of the fax’s first page

appears on the report.

a Press MENU.

b Press a or b to display Fax.

c Press Fax.

d Press a or b to display

Report Setting.

Chapter 9

g Press d or c to choose an interval.

(If you choose 7 days, the LCD will ask

you to choose the first day for the 7-day

countdown.)

Reports

The following reports are available:

„ XMIT Verify

„ 6, 12, 24 hours, 2 or 7 days

Prints a Transmission Verification Report

for your last transmission.

The machine will print the report at

the chosen time and then erase all

jobs from its memory. If the

„ Help List

machine's memory becomes full with

200 jobs before the time you chose

has passed, the machine will print

the Journal early and then erase all

jobs from the memory. If you want an

extra report before it is due to print,

you can print it without erasing the

jobs from the memory.

A help list showing how to program your

machine.

„ Quick Dial

Lists names and numbers stored in the

One Touch and Speed Dial memory, in

alphabetical or numerical order.

„ Fax Journal

„ Every 50 Faxes

Lists information about the last incoming

and outgoing faxes. (TX: Transmit.)

(RX: Receive.)

The machine will print the Journal

when the machine has stored

50 jobs.

„ User Settings

h Enter the time to start printing in 24-hour

Lists your settings.

format.

„ Network Config

Lists your Network settings.

„ Caller ID hist.

Press OK.

(For example: enter 19:45 for 7:45 PM.)

i Press Stop/Exit.

Lists the available Caller ID information

about the last 30 received faxes and

telephone calls.

How to print a report

a Press MENU.

b Press a or b to display

Print Reports.

c Press Print Reports.

d Press the report you want.

e (Quick Dial Only) Press

Alphabetical Orderor

Numerical Order.

f Press Mono Start.

g Press Stop/Exit.

Polling

Setup to receive polling with

secure code

Polling overview

Polling lets you set up your machine so other

people can receive faxes from you, but they

pay for the call. It also lets you call somebody

else’s fax machine and receive a fax from it,

so you pay for the call. The polling feature

needs to be set up on both machines for this

Secure Polling lets you restrict who can get

the documents you set up to be polled.

Secure Polling only works with Brother fax

machines. If you want to get a fax from a

secured Brother machine you have to enter

the secure code.

to work. Not all fax machines support polling.

a Press

(Fax).

Polling receive

b Press d or c to display Polling RX.

c Press Polling RX.

Polling receive lets you call another fax

machine to receive a fax.

d Press Secure.

Setup to receive polling

e Enter a four-digit secure code using the

buttons on the LCD.

a Press

(Fax).

This is the same as the security code of

the fax machine you are polling.

Press OK.

b Press d or c to display Polling RX.

c Press Polling RX.

f Enter the fax number you are polling

using One Touch, Phone Bookor the

dial pad on the control panel.

d Press Standard.

e Enter the fax number you are polling

using One Touch, Phone Bookor the

dial pad on the control panel.

g Press Mono Start or Colour Start.

f Press Mono Start or Colour Start.

Chapter 10

Setup to receive delayed

polling

Sequential polling

(Monochrome only)

Delayed polling lets you set the machine to

begin polling receive at a later time. You can

only set up one delayed polling operation.

Sequential polling lets you request

documents from several fax machines in one

operation.

a Press

(Fax).

a Press

(Fax).

b Press d or c to display Polling RX.

c Press Polling RX.

b Press d or c to display Polling RX.

c Press Polling RX.

d Press Timer.

d Press Standard, Secureor Timer.

e Enter the time (in 24-hour format) you

want to start polling.

e Do one of the following:

„ If you chose Standard, go to

step f.

For example, enter 21:45 for 9:45 PM.

Press OK.

„ If you chose Secure, enter a four-

f Enter the fax number you are polling

using One Touch, Phone Bookor the

dial pad on the control panel.

digit number, press OK, go to step f.

„ If you chose Timer, enter the time

(24-hour format) you want to begin

polling and press OK, go to step f.

g Press Mono Start or Colour Start.

The machine makes the polling call at

the time you entered.

f Press d or c to display Broadcasting.

g Press Broadcasting.

h Do one of the following:

„ Press Add Numberand enter a

number using the buttons on the

LCD.

Press OK.

„ Press Phone Book. Press

choose Alphabetical Order or

Numerical Order. Press a or b to

select a number.

Press OK.

Note

One Touch Dial locations begin with l.

Speed Dial locations begin with #.

After you have entered all the fax numbers

by repeating steps , press OK.

Polling

j Press Mono Start.

Polled transmit

(Monochrome only)

The machine polls each number or

group in turn for a document.

Press Stop/Exit while the machine is dialling

Polled transmit lets you set up your machine

to wait with a document so another fax

machine can call and retrieve it.

to cancel the polling process.

Cancelling a Sequential

Polling Job

The document will be stored and can be

retrieved by any other fax machine until you

delete it from the memory. (See Checking

and cancelling waiting jobs on page 47.)

a Press Stop/Exit.

b Do one of the following:

Setup for polled transmit

„ To cancel the entire sequential

polling job, press

Entire Seq. Poll. Go to step c.

a Press

(Fax).

„ To cancel the current job, press the

button that displays the number

being dialled. Go to step d.

b Load your document.

c Press d or c to display Polled TX.

d Press Polled TX.

„ To exit without cancelling, press

Stop/Exit.

e Press Standard.

c When the LCD asks if you want to

cancel the entire sequential polling job,

do one of the following:

f Press Mono Start.

„ Press Yesto confirm.

g If you are using the scanner glass, the

LCD will prompt you to choose one of

the following options:

„ To exit without cancelling, press No

or Stop/Exit.

„ Press Yesto scan another page.

Go to step h.

d Do one of the following:

„ To cancel the current job, press Yes.

„ Press Noor Mono Start to send the

document.

„ To exit without cancelling, press No

or Stop/Exit.

h Place the next page on the scanner

glass and press Mono Start. Repeat g

and h for each additional page.

Your machine will automatically send

the fax when it is polled.

Chapter 10

Setup for polled transmit with

secure code

Secure Polling lets you restrict who can get

the documents you set up to be polled.

Secure Polling only works with Brother fax

machines. If another person wants to retrieve

a fax from your machine, they will have to

enter the secure code.

a Press

(Fax).

b Load your document.

c Press d or c to display Polled TX.

d Press Polled TX.

e Press Secure.

f Enter a four-digit number.

Press OK.

g Press Mono Start.

h If you are using the scanner glass, the

LCD will prompt you to choose one of

the following options:

„ Press Yesto scan another page.

Go to step i.

„ Press Noor Mono Start to send the

document.

i Place the next page on the scanner

glass and press Mono Start. Repeat h

and i for each additional page.

Your machine will automatically send

the fax.

Section III

Copy

III

Making copies

„ Skew Adjustment(See page 98.)

„ Book Copy(See page 99.)

How to copy

„ Watermark Copy(See page 99.)

„ Duplex Copy(See page 100.)

„ Favorite Settings(See page 102.)

Press the option you want.

Entering Copy mode

When you want to make a copy, press

(Copy) to illuminate it in blue.

Note

• The default setting is Fax mode. You can

change the amount of time that the

machine stays in Copy mode after the last

copy operation. (See Mode Timer

on page 28.)

The LCD shows:

• Book Copyand Watermark Copy

features are supported by technology

from Reallusion, Inc.

Favorite

COPY

Enlarge/

Quality

Normal

Tray Select

Tray#1

Reduce

100%

Making a single copy

a Press

(Copy).

No. of Copies

b Load your document.

Press the number box directly and enter the

number you want.

(See Loading documents on page 24.)

Also you can enter the number of copies by

c Press Mono Start for B&W copy or

Colour Start for colour copy.

pressing

above).

on the screen (as shown

Press d or c to scroll through the Copy key

options.

„ Quality(See page 93.)

„ Enlarge/Reduce(See page 94.)

„ Tray Select(See page 98.)

„ Paper Type(See page 97.)

„ Paper Size(See page 98.)

„ Brightness(See page 97.)

„ Contrast(See page 97.)

„ Stack/Sort(See page 96.)

„ Page Layout(See page 95.)

Making copies

Making multiple copies

Copy settings

You can make up to 99 copies in one print

run.

You can change the copy settings temporarily

for the next copy.

The machine returns to its default settings

after 1 minute, or if the Mode Timer returns

the machine to Fax mode. (See Mode Timer

on page 28.)

a Press

(Copy).

b Load your document.

(See Loading documents on page 24.)

If you have finished choosing settings, press

Mono Start or Colour Start.

c Enter the number of copies you want.

If you want to choose more settings, press

d or c.

d Press Mono Start for B&W copy or

Colour Start for colour copy.

Note

You can save some of the settings that

you use most often by setting them as

default. These settings will stay until you

change them again. (See Setting your

favourites on page 102.)

To sort the copies, press d or c to choose

Stack/Sort. (See Sorting copies using

the ADF on page 96.)

Stop copying

Changing copy speed and

To stop copying, press Stop/Exit.

quality

You can choose from a range of quality. The

factory setting is Normal.

„ Fast

Fast copy speed and lowest amount of ink

used. Use to save time printing

documents to be proof-read, large

documents or many copies.

„ Normal

Normal is the recommended mode for

ordinary print outs. This produces good

copy quality with good copy speed.

„ Best

Use best mode to copy precise images

such as photographs. This provides the

highest resolution and slowest speed.

a Press

(Copy).

b Load your document.

c Enter the number of copies you want.

Chapter 11

d Press d or c to display Quality.

e Press Quality.

100%

198% 10x15cm i A4

186% 10x15cm i LTR

142% A4iA3, A5iA4

97% LTR i A4

93% A4 i LTR

83% LGL i A4

f Press Fast, Normalor Best.

g If you do not want to change additional

settings, press Mono Start or

Colour Start.

69% A3iA4, A4iA5

47% A4 i 10x15cm

Fit to Page

Enlarging or reducing the

image copied

You can choose an enlargement or reduction

ratio. If you choose Fit to Page, your

machine will adjust the size automatically to

the paper size you set.

Custom(25-400%)

h If you do not want to change additional

settings, press Mono Start or

Colour Start.

a Press

(Copy).

Note

b Load your document.

• Page Layoutand Skew Adjustment

are not available with Enlarge/Reduce.

c Enter the number of copies you want.

• Book Copy, Sort, Duplex Copyand

Watermark Copyare not available with

Fit to Page.

d Press d or c to display

Enlarge/Reduce.

• Fit to Pagedoes not work properly if

the document on the scanner glass is

skewed by more than 3 degrees. Using

the document guidelines on the left and

top, place your document in the upper left

hand corner, with the document face down

on the scanner glass.

e Press Enlarge/Reduce.

f Press 100%, Enlarge, Reduce,

Fit to Pageor Custom(25-400%).

g Do one of the following:

„ If you chose Enlargeor Reduce,

press the enlargement or reduction

ratio you want.

• Fit to Pageis not available for a Legal

size document.

„ If you chose Custom(25-400%),

enter an enlargement or reduction

ratio from 25%to 400%.

Press OK.

„ If you chose 100%or Fit to Page,

go to step h.

Making copies

f Press d or c to display Off(1in1),

2in1(P), 2in1(L), 4in1(P),

4in1(L), 1 to 2, Poster (2 x 2)

or Poster (3 x 3).

Making N in 1 copies or a

poster (Page Layout)

The N in 1 copy feature can help you save

paper by letting you copy two or four pages

onto one printed page.

If you chose 2in1or

Poster (2 x 2)with A3 or Ledger,

go to step g to choose the paper size of

your document.

If you choose another setting, go to

step h.

The 1 to 2 feature copies one A3 or Ledger

size page onto two A4 or Letter size pages. If

you use this setting, use the scanner glass.

You can also produce a poster. When you

use the poster feature your machine divides

your document into sections, then enlarges

g Do one of the following:

„ If you chose 2in1(P)or 2in1(L),

press LGRx2 i LGRx1,

the sections so you can assemble them into a

poster. If you want to print a poster, use the

scanner glass.

LTRx2 i LGRx1, A3x2 i A3x1or

A4x2 i A3x1.

„ If you chose Poster (2 x 2),

press LGRx1 i LGRx4,

IMPORTANT

• Make sure paper size is set to Letter,

Ledger, A4 or A3.

LTRx1 i LGRx4, A3x1 i A3x4or

A4x1 i A3x4.

• You cannot use the Enlarge/Reduce

setting with the N in 1 and Poster features.

h Press Mono Start or Colour Start to

scan the document if you do not want to

adjust any settings.

• If you are producing multiple colour

copies, N in 1 copy is not available.

If you placed the document in the ADF

or are making a poster, the machine

scans the pages and starts printing.

If you are using the scanner glass, go

to step i.

• (P)means Portrait and (L)means

Landscape.

• You can only make one poster copy and

1 to 2 copy at a time.

i After the machine scans the page,

press Yesto scan the next page.

Note

j Place the next page on the scanner

glass. Press Mono Start or

Watermark Copy, Book Copy, Sort,

Enlarge/Reduce, Duplex Copyand

Skew Adjustmentare not available with

Page Layout.

Colour Start to scan the document if

you do not want to adjust any settings.

Repeat steps i and j for each page of

the layout.

a Press

(Copy).

k After all the pages have been scanned,

press Noto finish.

b Load your document.

c Enter the number of copies you want.

d Press d or c to display Page Layout.

e Press Page Layout.

Chapter 11

If you are copying from the ADF, insert the

document face up in the direction shown

below:

„ Poster (2 x 2)

You can make a poster size copy of a

photograph.

„ 2 in 1 (P)

„ 2 in 1 (L)

„ Poster (3 x 3)

„ 4 in 1 (P)

„ 4 in 1 (L)

You can make a poster size copy of a

photograph.

If you are copying from the scanner glass,

place the document face down in the

direction shown below:

Sorting copies using the ADF

„ 2 in 1 (P)

You can sort multiple copies. Pages will be

sorted in the order 321, 321, 321, and so on.

a Press

(Copy).

„ 2 in 1 (L)

b Load your document.

c Enter the number of copies you want.

d Press d or c to display Stack/Sort.

e Press Stack/Sort.

„ 1 to 2

f Press Sort.

„ 4 in 1 (P)

„ 4 in 1 (L)

g If you do not want to change additional

settings, press Mono Start or

Colour Start.

Note

Fit to Page, Page Layoutand

Book Copyare not available with Sort.

Making copies

Adjusting Brightness and

Contrast

Paper Options

Paper Type (Tray #1)

Brightness

If you are copying on special paper, set the

machine for the type of paper you are using to

get the best print quality.

You can adjust the copy brightness to make

copies darker or lighter.

Note

a Press

(Copy).

If you want to change the Paper Type for

Tray #2, see Paper Size and Type

on page 29.

b Load your document.

c Enter the number of copies you want.

d Press d or c to display Brightness.

e Press Brightness.

a Press

(Copy).

b Load your document.

c Enter the number of copies you want.

d Press d or c to display Paper Type.

e Press Paper Type.

f Press d or c to make a darker or lighter

copy.

Press OK.

g If you do not want to change additional

settings, press Mono Start or

Colour Start.

f Press Plain Paper, Inkjet Paper,

Brother BP71, Other Glossyor

Transparency.

Contrast

g If you do not want to change additional

settings, press Mono Start or

Colour Start.

You can adjust the copy contrast to help an

image look sharper and more vivid.

a Press

(Copy).

b Load your document.

c Enter the number of copies you want.

d Press d or c to display Contrast.

e Press Contrast.

f Press d or c to change the contrast.

Press OK.

g If you do not want to change additional

settings, press Mono Start or

Colour Start.

Chapter 11

Paper Size (Tray #1)

Skew Adjustment

If you are copying on paper other than A4

size, you will need to change the paper size

setting. You can copy only on Ledger, A3,

Letter, Legal, A4, A5 or Photo 10 cm × 15 cm

paper.

If your copy is scanned skewed, your

machine can correct the data automatically.

This setting is only available when using the

scanner glass and Enlarge/Reduce is set to

100% copy.

Note

a Press

(Copy).

If you want to change the Paper Size for

Tray #2, see Paper Size and Type

on page 29.

b Load your document.

c Enter the number of copies you want.

a Press

(Copy).

d Press d or c to display

Skew Adjustment.

b Load your document.

c Enter the number of copies you want.

d Press d or c to display Paper Size.

e Press Paper Size.

e Press Skew Adjustment.

f Press Auto(or Off).

g If you do not want to change additional

settings, press Mono Start or

Colour Start.

f Press A4, A5, 10x15cm, Letter,

Legal, A3or Ledger.

Note

g If you do not want to change additional

settings, press Mono Start or

Colour Start.

• Page Layout, Enlarge/Reduce,

Book Copyand Watermark Copyare

not available with Skew Adjustment.

• You cannot use this setting with Ledger,

Tray Select

A3 or paper smaller than 64 mm × 91 mm.

You can change the tray that will be used for

the next copy. To change the default tray see

Tray use in Copy mode on page 29.

• This setting is only available for paper that

is rectangular or square.

• Skew Adjustmentis only available if the

document is skewed by less than

3 degrees.

a Press

(Copy).

b Load your document.

• Skew Adjustmentmay not work

c Enter the number of copies you want.

d Press d or c to display Tray Select.

e Press Tray Select.

correctly if your document is too thick.

f Press Tray#1or Tray#2.

g If you do not want to change additional

settings, press Mono Start or

Colour Start.

Making copies

Book Copy

Watermark Copy

Book copy corrects dark borders and skew

when copying from the scanner glass. Your

machine can correct the data automatically or

you can make specific corrections.

You can place a logo or text into your

document as a Watermark. You can select

one of the template watermarks, data from

your media cards or USB Flash memory

drive, or scanned data.

a Press

(Copy).

Note

b Load your document.

Fit to Page, Page Layout,

Skew Adjustment, Duplex Copyand

Book Copyare not available with

Watermark Copy.

c Enter the number of copies you want.

d Press d or c to display Book Copy.

e Press Book Copy.

a Press

(Copy).

f Do one of the following:

b Press d or c to display

Watermark Copy.

„ If you want to correct the data

yourself, press On(Preview).

c Press Watermark Copy.

Press Mono Start or Colour Start

and go to step g.

d Press Use Watermark.

Do one of the following:

„ If you want the machine to correct

the data automatically, press Onand

go to step h.

„ If you want to use a template from

the machine, press

Edit Templateand go to step e.

g Adjust the skewed data using

„ If you want to use your own data as a

watermark, press Use Imageand

go to step f.

Remove the shadows by using d or c.

h If you have finished making corrections,

press Mono Start or Colour Start.

e Press Textand choose the data you

want to use, CONFIDENTIAL, DRAFTor

COPY. Press OK.

Note

Page Layout, Sort, Fit to Page,

Skew Adjustment, Duplex Copyor

Watermark Copyare not available with

Book Copy.

Change other watermark settings from

the available options as needed.

Press OK.

Go to step g.

Chapter 11

f Do one of the following:

g Press OKto confirm to use watermark.

Load your document.

„ If you want to use a document as the

watermark, press Scan.

h Enter the number of copies you want.

Place the document that you want to

use for the watermark on the scanner

glass and press Mono Start or

Colour Start.

i If you do not want to change additional

settings, press Mono Start or

Colour Start.

The scanned data will be shown on

the LCD.

Duplex (2-sided) copying

(Tray #1 only)

If you want to adjust the degree of

Transparency for your scanned data,

press Transparency.

You can reduce the amount of paper used for

copies by copying on both sides of the paper.

Press d or c to adjust the degree,

and then press OK.

We recommend you load your document in

the ADF for duplex copying. For 2-sided

documents and books use the scanner glass.

If you do not want to adjust the

transparency or have finished

adjusting it, press OKand remove the

watermark document that you

scanned.

(long edge flip)

Portrait

Go to step g.

„ If you want to use data from a media

card or USB Flash memory drive as

the watermark, insert the media card

or USB flash memory drive.

Landscape

After Photo Capture stops blinking,

press Media.

The image will be shown on the LCD.

Press the image you want to use for

the watermark.

(short edge flip)

Change other watermark settings

from the available options as

needed.

Portrait

Press OK.

Go to step g.

IMPORTANT

DO NOT take out the memory card or

USB Flash memory drive while

Landscape

Photo Capture is blinking to avoid

damaging the card, USB Flash memory

drive or data stored on the card.

100

Making copies

DO NOT touch printed pages until they are

ejected the second time. The machine will

print and eject the first side, and then pull the

paper back in to print the second side.

Note

• Fit to Page, Page Layout,

Book Copyand Watermark Copyare

not available with Duplex Copy.

Note

• You can only use plain paper sizes A4,

A5, A6 and Letter.

If your document causes paper jams try

using one of the special duplex copy

settings.

Press Advancedafter step b.

Press DX1or DX2.

• Make sure to use Tray#1to make Duplex

Copy. (See Tray use in Copy mode

on page 29.)

DX1helps avoid paper jams when copying

by allowing more time for the ink to dry.

DX2allows more time for the ink to dry

while also using less ink.

a Press Duplex Copy on the machine’s

panel.

b Press Onto turn on the duplex setting.

c Press Portrait Long edge flip,

Portrait Short edge flip,

You can also make Duplex copy from the

LCD.

Landscape Long edge flipor

Landscape Short edge flip.

a Press

(Copy).

d Read

How to place the document, and

b Load your document.

then press

c Enter the number of copies you want.

d Press d or c to display Duplex Copy.

e Press Duplex Copy.

e Enter the number of copies you want.

f Load your document.

g Press Mono Start or Colour Start.

If you placed the document in the ADF,

the machine scans the pages and starts

printing.

f Press Onto turn on the duplex setting.

g Press Portrait Long edge flip,

Portrait Short edge flip,

If you are using the scanner glass, go to

step h.

Landscape Long edge flipor

Landscape Short edge flip.

h Do one of the following:

h Read

„ Place the next page on the scanner

glass.

How to place the document, and

then press

Press Scan. Go to step i.

„ After all the pages have been

scanned, press Complete.

i Press Mono Start or Colour Start.

If you placed the document in the ADF,

the machine scans the pages and starts

printing.

i Press Mono Start or Colour Start.

The machine starts scanning and

printing the document.

If you are using the scanner glass, go to

step j.

101

Chapter 11

j Do one of the following:

Setting your favourites

„ Place the next page on the scanner

glass.

You can store the copy settings that you use

most often by setting them as a favourite. You

can set up to three favourites.

Press Scan. Go to step k.

„ After all the pages have been

scanned, press Complete.

a Press

(Copy).

k Press Mono Start or Colour Start.

The machine starts scanning and

printing the document.

b Choose the copy option and settings

you want to store.

DO NOT touch printed pages until they are

ejected the second time. The machine will

print and eject the first side, and then pull the

paper back in to print the second side.

c Press d or c to display

Favorite Settings.

d Press Favorite Settings.

e Press Store.

Note

If your document causes paper jams try

using one of the special duplex copy

settings.

Press Advancedafter step f.

Press DX1or DX2.

Note

Set Watermark Copyto Offor

Templatewhen storing

Favorite Settings.

DX1helps avoid paper jams when copying

by allowing more time for the ink to dry.

DX2allows more time for the ink to dry

while also using less ink.

f Press the location where you want to

store your setting for Favorite:1,

Favorite:2or Favorite:3.

g Do one of the following:

„ If you want to rename your setting,

press

to delete characters. Then

enter the new name (up to

12 characters).

Press OK. (See Entering Text

on page 205.)

„ If you do not want to rename your

setting, press OK.

102

Making copies

Retrieving your favourite setting

‘Out of Memory’

message

When you are ready to use one of your

favourite set of settings, you can recall it.

If you get an Out of Memorymessage

while scanning a multi-page document, you

will have the option to press Mono Start or

Colour Start to copy the pages scanned so

far, or to press Stop/Exit to cancel the

operation.

a Press

(Copy).

b Press Favorite.

c Press the favourite setting you want to

retrieve.

To free up extra memory, do the following:

Rename your favourite setting

„ Turn off Memory Receive. (See Memory

Receive (Monochrome only) on page 54.)

After you stored your favourite setting, you

can rename it.

„ Print the faxes that are in the memory.

(See Printing a fax from the memory

on page 54.)

a Press

(Copy).

When you get an Out of Memory

message, you may be able to make copies if

you first print incoming faxes in the memory to

restore the memory to 100%.

b Press d or c to display

Favorite Settings.

c Press Favorite Settings.

d Press Rename.

e Press the favourite setting you want to

rename.

f Enter the new name (up to

12 characters). (See Entering Text

Printing photos from a camera

g Press OK.

103

Chapter 11

104

Section IV

Direct Photo Printing

Printing photos from a memory card or

USB Flash memory drive

106

123

Printing photos from a memory

card or USB Flash memory drive

Using a memory card or USB

Flash memory drive

PhotoCaptureCenter™

Operations

Your Brother machine has media drives

(slots) for use with the following popular

digital camera media: CompactFlash^®,

Memory Stick™, Memory Stick PRO™, SD,

SDHC, xD-Picture Card™ and USB Flash

memory drives.

Printing from a memory card

or USB Flash memory drive

without a PC

Even if your machine is not connected to your

computer, you can print photos directly from

digital camera media or a USB Flash memory

drive. (See Print Images on page 109.)

CompactFlash^®

Memory Stick™

Memory Stick PRO™

Scanning to a memory card or

USB Flash memory drive

without a PC

SD, SDHC

xD-Picture Card™

You can scan documents and save them

directly to a memory card or USB Flash

memory drive. (See Scan to a memory card

or USB Flash memory drive on page 119.)

22 mm or less

11 mm or less

Using PhotoCapture Center™

from your computer

USB Flash memory

drive

You can access a memory card or USB Flash

memory drive that is inserted in the front of

the machine from your computer.

„ miniSD™ can be used with a miniSD™

adapter.

„ microSD can be used with a microSD

(See PhotoCapture Center™ for Windows^®

or Remote Setup & PhotoCapture Center™

for Macintosh^®in the Software User's Guide

adapter.

„ Memory Stick Duo™ can be used with a

Memory Stick Duo™ adapter.

on the CD-ROM.)

„ Memory Stick PRO Duo™ can be used

with a Memory Stick PRO Duo™ adapter.

„ Memory Stick Micro™ (M2™) can be used

with a Memory Stick Micro™ (M2™)

adapter.

„

Adapters are not included with the machine.

Contact a third party supplier for adapters.

The PhotoCapture Center™ feature lets you

print digital photos from your digital camera at

high resolution to get photo quality printing.

106

Printing photos from a memory card or USB Flash memory drive

Please be aware of the following:

Memory cards or USB Flash

memory drive folder structure

„ When printing an index or image,

PhotoCapture Center™ will print all valid

images, even if one or more images have

been corrupted. Corrupted images will not

be printed.

Your machine is designed to be compatible

with modern digital camera image files and

memory cards or USB Flash memory drive;

however, please read the points below to

avoid errors:

„ (memory card users)

Your machine is designed to read memory

cards that have been formatted by a digital

camera.

„ The image file extension must be .JPG

(other image file extensions like .JPEG,

.TIF, .GIF and so on will not be

recognized).

When a digital camera formats a memory

card it creates a special folder into which it

copies image data. If you need to modify

the image data stored on a memory card

with your PC, we recommend that you do

not modify the folder structure created by

the digital camera. When saving new or

modified image files to the memory card

we also recommend you use the same

folder your digital camera uses. If the data

is not saved to the same folder, the

machine may not be able to read the file or

print the image.

„ PhotoCapture Center™ printing must be

performed separately from PhotoCapture

Center™ operations using the PC.

(Simultaneous operation is not available.)

„ IBM Microdrive™ is not compatible with

the machine.

„ The machine can read up to 999 files on a

memory card or USB Flash memory drive.

„ CompactFlash^®Type II is not supported.

„

This product supports xD-Picture Card™

„ (USB Flash memory drive users)

Type M / Type M / Type H (Large Capacity).

This machine supports USB Flash

memory drives that have been formatted

by Windows^®.

„ The DPOF file on the memory cards must

be in a valid DPOF format. (See DPOF

printing on page 113.)

107

Chapter 12

Photo Capture key indications:

Getting started

Firmly put a memory card or USB Flash

memory drive into the correct slot.

„ Photo Capture light is on, the memory

card or USB Flash memory drive is

correctly inserted.

2 3 4 5

„ Photo Capture light is off, the memory

card or USB Flash memory drive is not

correctly inserted.

USB Flash memory drive

CompactFlash^®

SD, SDHC

„ Photo Capture light is blinking, memory

card or USB Flash memory drive is being

read or written to.

Memory Stick™, Memory Stick PRO™

xD-Picture Card™

IMPORTANT

The USB direct interface supports only a

USB Flash memory drive, a PictBridge

compatible camera, or a digital camera

that uses the USB mass storage standard.

Any other USB devices are not supported.

DO NOT unplug the power cord or remove

the media from the media drive (slot) or

USB direct interface while the machine is

reading or writing to the media (the

Photo Capture key is blinking). You will

lose your data or damage the card.

The machine can only read one device at a

time.

108

Printing photos from a memory card or USB Flash memory drive

Entering PhotoCapture mode

Print Images

After you insert the memory card or USB

Flash memory drive, press the

View Photos

(Photo Capture) key to illuminate it

in blue and the LCD displays the

PhotoCapture options.

You can preview your photos on the LCD

before you print them. If your photos are large

files there may be a delay before each photo

is displayed on the LCD.

The LCD shows:

a Make sure you have put a memory card

or USB Flash memory drive in the

correct slot.

PhotoCCapture

Press

(Photo Capture).

View

Enhance

Photos

Index

Photos

b Press View Photos.

Do one of the following:

„ Press View Photosif you want to

quickly view and print your photos. See

View Photos on page 109.

„ If you want to choose photos to print

or print more than one for an image,

go to step c.

„ Press Enhance Photosif you want to

add special effects to your photos. See

Enhance Photos on page 111.

„ If you want to print all photos,

press

„ Press Index Printif you want to print

Press Yesto confirm.

Go to step f.

an Index page (Thumbnails). You can also

print photos using the image numbers of

the Index page (Thumbnails). See Print

Index (Thumbnails) on page 110.

Note

• Six thumbnails are displayed at a time with

the current page number and total number

of pages listed above the thumbnails.

Note

If your digital camera supports DPOF

printing, see DPOF printing on page 113.

• Press d or c repeatedly to select each

page of photos, or hold down to scroll

through all pages of photos.

Press the option you want to set.

• Press

to start Slide Show.

c Press a photo from the thumbnail.

d Enter the number of copies you want

either by pressing the number box

directly and enter the number you want

or pressing + or -.

Press OK.

e Repeat step c and d until you have

chosen all the photos that you want to

print.

109

Chapter 12

f After you have chosen all the photos,

press OK. You now have the following

options:

c Press Index Sheetand choose

6 Images/Lineor 5 Images/Line.

„ To add the Auto Correcteffect to

your chosen photos, press

(See page 111.)

„ If you want to change the print

6 Images/Line 5 Images/Line

settings, press Print Setting.

(See page 114.)

Print time for 5 Images/Linewill be

slower than 6 Images/Line, but the

quality is better.

„ If you do not want to change any

settings, go to step g.

g Press Colour Start to print.

d Do one of the following:

„ Press Print Settingto change

the paper type or the paper size you

are using.

Print Index (Thumbnails)

The PhotoCapture Center™ assigns

numbers for images (such as No.1, No.2,

No.3, and so on).

„ If you do not want to change the

paper settings, go to g.

e Press Paper Type.

Choose the paper type you are using,

Plain Paper, Inkjet Paper,

Brother BP71or Other Glossy.

f Press Paper Size.

Choose the paper size you are using,

Letteror A4.

The PhotoCapture Center™ uses these

numbers to identify each picture. You can

g Press Colour Start to print.

print a thumbnail page to show all the pictures

on the memory card or USB Flash memory

drive.

Note

Only file names that are 8 characters or

less will be printed correctly on the index

sheet.

a Make sure you have put the memory

card or USB Flash memory drive in the

correct slot.

Press

(Photo Capture).

b Press Index Print.

110

Printing photos from a memory card or USB Flash memory drive

Printing Photos

Enhance Photos

Before you can print an individual image, you

have to know the image number.

You can edit and add effects to your photos

and view them on the LCD before printing.

a Make sure you have put a memory card

or USB Flash memory drive in the

correct slot.

Note

The Enhance Photos feature is supported

by technology from Reallusion, Inc.

Press

(Photo Capture).

b Print the Index. (See Print Index

(Thumbnails) on page 110.)

a Make sure you have put a memory card

or USB Flash memory drive in the

correct slot.

c Press Index Print.

d Press Print Photos.

Press

(Photo Capture).

b Press Enhance Photos.

e Enter the image number that you want to

print from the Index page (Thumbnails).

After you have chosen the image

numbers, press OK.

Note

• Six thumbnails are displayed at a time with

the current page number and total number

of pages listed above the thumbnails.

Note

• You can enter multiple numbers at one

time by using a comma or a hyphen. For

example, Enter 1,3,6 to print images No.1,

No.3 and No.6. Enter 1-5 to print images

No.1 to No.5.

• Press d or c repeatedly to select each

page of photos, or hold down to scroll

through all pages of photos.

• Press

to start Slide Show.

• You can enter up to 12 characters

(including commas) for the image

numbers you want to print.

c Press a photo from the thumbnails.

d Press Enhanceor Trim. You can also

choose both together. Press OK.

f Enter the number of copies you want

either by pressing the number box

directly and enter the number you want

or pressing + or -.

e Do one of the following:

„ If you chose Enhance, go to step f.

„ If you chose Trim, go to step g.

g Do one of the following:

f Press the effect you wish to add.

Press OK.

„ Press Print Settingto change

the print settings. (See page 114.)

Go to step h.

„ If you do not want to change any

settings, press Colour Start to print.

111

Chapter 12

• While the image is enlarged, you can

move around the image with up ( ),

down ( ), left ( )and right ( ).

Note

• You have 7 ways to add effects to your

photo.

• Press Cancelto return to the list of

effects.

(Auto Correct)

The machine decides the suitable

effect for your photo.

g Adjust the red frame around your photo.

The part inside of the red frame will be

printed.

(Enhance Skin)

Best used for adjusting portrait

photographs. It adjusts human skin

colour. Press d or c to adjust the level

of contrast.

„ Press + or - to enlarge or reduce the

frame size.

„ Press a, b, d or c to move the

position of the frame.

(Enhance Scenery)

„ Press

to rotate the frame.

Best used for adjusting landscape

photographs. It highlights green and

blue areas in your photo. Press d or c

to adjust the level of contrast.

Press OKwhen you have finished

adjusting the frame setting.

Press OKto confirm.

(Remove Red-Eye)

The machine will attempt to remove

red-eye from your photo. If red-eye

detection fails, you can press the

Try Againbutton to re-detect.

Note

If your photo is very small or of irregular

proportions you may not be able to trim

the photo. The LCD will display

Image Too Small.or

(Monochrome)

Image Too Long.

You can convert the colour of your

photo to monochrome.

(Sepia)

h Enter the number of copies you want

either by pressing the number box

directly and enter the number you want

or pressing + or -.

Adds a sepia tone (shades of brown)

effect to your photo.

(Auto Correct

Remove Red-Eye)

Press OK.

The machine decides the suitable

effects for your photo. Also, it will

attempt to remove red-eye from your

photo.

i Do one of the following.

„ Press Print Settingand change

the print settings. (See page 114.)

„ If you do not want to change any

settings, press Colour Start to print.

• There are some cases when red-eye may

not be removed.

• When the face is too small in the

image.

• When the face is turning too far up,

down, left or right.

• After adding each effect, you can enlarge

the view of the image by pressing

go back to the original size, press

. To

112

Printing photos from a memory card or USB Flash memory drive

DPOF printing

DPOF stands for Digital Print Order Format.

Major digital camera manufacturers (Canon

Inc., Eastman Kodak Company, FUJIFILM

Corporation, Panasonic Corporation and

Sony Corporation) created this standard to

make it easier to print images from a digital

camera.

If your digital camera supports DPOF

printing, you will be able to choose on the

digital camera display the images and

number of copies you want to print.

When the memory card (CompactFlash^®,

Memory Stick™, Memory Stick PRO™, SD,

SDHC or xD-Picture Card™) with DPOF

information is put into your machine, you can

print the chosen image easily.

a Make sure you have put a memory card

in the correct slot.

The machine will ask you if you want to

use DPOF setting.

The DPOF file on the memory card must

be in a valid DPOF format.

b Press Yes.

c Do one of the following:

„ Press Print Settingto change

the print settings. (See page 114.)

„ If you do not want to change any

settings, press Colour Start to print.

Note

An DPOF File error can occur if the print

order that was created on the camera has

been corrupted. Delete and recreate the

print order using your camera to correct

this problem. For instructions on how to

delete or recreate the print order, refer to

your camera manufacturer's support

website or accompanying documentation.

113

Chapter 12

PhotoCapture Center™ print settings

You can change the print settings temporarily for the next print.

The machine returns to its default settings after 3 minutes, or if the Mode Timer returns the

machine to Fax mode. (See Mode Timer on page 28.)

Note

You can save the print settings you use most often by setting them as the default. (See Setting

your changes as a new default on page 119.)

Print Seetting

Print Quality

Paper Type

Paper Size

Photo

Other Glossy

10 x15 cm

Menu Selections

Options 1

Normal/Photo

Options 2

Page

Print Quality

—

(Does not appear for

DPOF printing)

Paper Type

Plain Paper/Inkjet Paper/

Brother BP71/Other Glossy

—

Paper Size

10x15cm/13x18cm/

(When A4 or Letter is chosen)

A4/A3/Letter/Ledger

8x10cm/ 9x13cm/

10x15cm/13x18cm/

15x20cm/Max. Size

Brightness

—

Setting your changes as a new default

Dark

Light

(Does not appear

when

Enhance Photosis

chosen.)

Contrast

—

(Does not appear

when

Enhance Photosis

chosen.)

114

Printing photos from a memory card or USB Flash memory drive

Menu Selections

Options 1

Options 2

Page

Color Enhance

On/Off

—

117

(Does not appear

when

Enhance Photosis

chosen.)

White Balance

Sharpness

Color Density

On/Off

Cropping

—

118

Borderless

Date Print

(Does not appear

when DPOF print is

chosen)

Set New Default Yes

—

119

Factory Reset

Yes

Print Speed and Quality

Paper options

a Press Print Setting.

Paper Type

b Press a or b to display

Print Quality.

a Press Print Setting.

b Press a or b to display Paper Type.

c Press Paper Type.

c Press Print Quality.

d Press Normalor Photo.

d Press the paper type you are using,

Plain Paper, Inkjet Paper,

e If you do not want to change additional

Brother BP71or Other Glossy.

settings, press

Press Colour Start to print.

e If you do not want to change additional

settings, press

Press Colour Start to print.

115

Chapter 12

Paper and print size

Adjusting Brightness,

Contrast and Colour

a Press Print Setting.

b Press a or b to display Paper Size.

c Press Paper Size.

Brightness

a Press Print Setting.

b Press a or b to display Brightness.

c Press Brightness.

d Press the paper size you are using,

10x15cm, 13x18cm, A4, A3, Letteror

Ledger.

Do one of the following:

„ If you chose Letter or A4, go to

step e.

d Press d or c to make a darker or lighter

print.

Press OK.

„ If you chose another size of paper,

go to step f.

e If you do not want to change additional

e Press the Print Size.

settings, press

Press Colour Start to print.

Example: Printed Position for A4 paper

Contrast

8x10cm

9x13cm

10x15cm

You can choose the contrast setting. More

contrast will make an image look sharper and

more vivid.

a Press Print Setting.

b Press a or b to display Contrast.

c Press Contrast.

13x18cm

15x20cm

Max. Size

d Press d or c to change the contrast.

Press OK.

e If you do not want to change additional

settings, press

Press Colour Start to print.

f If you do not want to change additional

settings, press

to print.

Press Colour Start.

116

Printing photos from a memory card or USB Flash memory drive

Colour Enhancement

Note

You can turn on the colour enhancement

feature to print more vivid images. Printing

time will be slower.

• White Balance

This setting adjusts the hue of the white

areas of an image. Lighting, camera

settings and other influences will affect the

appearance of white. The white areas of a

picture may be slightly pink, yellow or

some other colour. By using this setting,

you can correct that effect and bring the

white areas back to pure white.

a Press Print Setting.

b Press a or b to display

Color Enhance.

c Press Color Enhance.

d Do one of the following:

• Sharpness

This setting enhances the detail of an

image, similar to adjusting the fine focus

on a camera. If the image is not in true

focus and you cannot see the fine details

of the picture, then adjust the sharpness.

„ If you want to customize the White

Balance, Sharpness or Colour

Density, press On, and then go to

step e.

„ If you do not want to customize,

press Off.

• Colour Density

This setting adjusts the total amount of

colour in the image. You can increase or

decrease the amount of colour in an

image to improve a washed out or weak

picture.

Go to step h.

e Press White Balance, Sharpnessor

Color Density.

f Press or to adjust the degree of the

setting.

Press OK.

g Do one of the following:

„ If you want to customize another

colour enhancement, repeat

steps e to f.

„ If you want to change other settings,

press

to display the print setting

menu and press the setting you want

to change. (See page 114.)

h If you do not want to change additional

settings, press

Press Colour Start to print.

117

Chapter 12

Cropping

Borderless printing

If your photo is too long or wide to fit the

available space on your chosen layout, part

of the image will automatically be cropped.

This feature expands the printable area to the

edges of the paper. Printing time will be

slightly slower.

The factory setting is On. If you want to print

the whole image, turn this setting to Off.

a Press Print Setting.

b Press a or b to display Borderless.

c Press Borderless.

If you are also using the Borderless setting,

turn the Borderless to Off. (See Borderless

printing on page 118.)

d Press Off(or On).

a Press Print Setting.

b Press a or b to display Cropping.

c Press Cropping.

e If you do not want to change additional

settings, press

Press Colour Start to print.

d Press Off(or On).

Date Print

e If you do not want to change additional

You can print the date which is already in the

data on your photo. The date will be printed

on the lower right corner. If the data doesn’t

have the date information, you cannot use

this function.

settings, press

Press Colour Start to print.

Cropping: On

a Press Print Setting.

b Press a or b to display Date Print.

c Press Date Print.

Cropping: Off

d Press On(or Off).

e If you do not want to change additional

settings, press

Press Colour Start to print.

Note

The DPOF setting on your camera must

be turned off to use the Date Print.

118

Printing photos from a memory card or USB Flash memory drive

Setting your changes as a

new default

Scan to a memory card

or USB Flash memory

drive

You can save the print settings you use most

often by setting them as the default settings.

These settings will stay until you change

them again.

Entering Scan mode

a Press your new setting.

Repeat this step for each setting you

want to change.

When you want to scan to a memory card or

USB Flash memory drive, press

(Scan).

The LCD shows:

b After changing the last setting, press

a or b to choose Set New Default.

SCAN

c Press Set New Default.

d Press Yesto confirm.

e Press Stop/Exit.

Scan to

E-mail

Image

OCR

Scan to

FTP

File

Media

Press Scan to Media.

Restoring all settings to the

factory settings

If you are not connected to your computer

only the Scan to Media selection is available

on the LCD.

You can restore all the settings you have

changed to the factory settings. These

settings will stay until you change them again.

(See Scanning for Windows^®or Macintosh^®

in the Software User’s Guide on the CD-ROM

for details about the other menu options.)

a Press Print Setting.

b Press a or b to display

Factory Reset.

c Press Factory Reset.

d Press Yesto confirm.

e Press Stop/Exit.

119

Chapter 12

e Do one of the following:

How to scan to a memory card

or USB Flash memory drive

„ To change the quality, press d or c to

display Quality.

Press Qualityand choose

Color 150 dpi,

Color 300 dpi,

Color 600 dpi,

B/W 200x100 dpior

B/W 200 dpi.

You can scan monochrome and colour

documents onto a memory card or USB Flash

memory drive. Monochrome documents will

be stored in PDF (*.PDF) or TIFF (*.TIF) file

formats. Colour documents may be stored in

PDF (*.PDF) or JPEG (*.JPG) file formats.

The factory setting is Color 150 dpiand

the default file format is PDF. The machine

automatically creates file names based on

the current date. (For details, see the Quick

Setup Guide.) For example, the fifth image

scanned on July 1, 2009 would be named

01070905.PDF. You can change the colour

and quality.

„ To change the file type, press d or c

to display File Type.

Press File Typeand choose PDF,

JPEGor TIFF.

Note

If you are using the scanner glass of the

machine you can change the glass scan

size.

Press d or c to display

Glass Scan Sizeand choose A4, A3,

Letter, Legalor Ledger.

Quality

Selectable File

Format

Color 150 dpi

Color 300 dpi

Color 600 dpi

JPEG/ PDF

„ If you want to change the file name,

press d or c to display File Name.

Press File Nameand enter the file

name.

B/W 200x100 dpi TIFF/ PDF

B/W 200 dpi TIFF/ PDF

You can only change the first 6

characters.

a Insert a CompactFlash^®, Memory

Stick™, Memory Stick PRO™, SD,

SDHC, xD-Picture Card™ or USB Flash

memory drive into your machine.

Press OK.

„ Press Mono Start or Colour Start to

start scanning without changing

additional settings.

IMPORTANT

DO NOT take out the memory card or

USB Flash memory drive while

Note

Photo Capture is blinking to avoid

damaging the card, USB Flash memory

drive or data stored on the card.

• If you chose colour in the resolution

setting, you cannot choose TIFF.

• If you chose monochrome in the resolution

setting, you cannot choose JPEG.

b Load your document.

f Press Mono Start or Colour Start.

c Press

(Scan).

d Press Scan to Media.

120

Printing photos from a memory card or USB Flash memory drive

Glass Scan Size

How to set a new default

To scan a Letter, Legal, Ledger, or A3 size

document, you need to change the

Glass Scan Sizesetting. The default

setting is A4.

You can save the Scan to Media settings

(Quality, File Type, and

Glass ScanSize) you use most often by

setting them as the default settings. These

settings will stay until you change them again.

a Press

(Scan).

a Press

(Scan).

b Press Scan to Media.

c Press d or c to display

Glass Scan Size.

c Pressd or c to display

Set New Default.

d Press Glass Scan Size.

d Press Set New Default.

e Press Yesto confirm.

f Press Stop/Exit.

e Press A4, A3, Letter, Legalor

Ledger.

Note

• You can save the setting you use most

often by setting it as the default. (See

on page 119.)

How to reset to factory

settings

• This setting is only available for scanning

documents from the scanner glass.

You can restore the machine to factory

settings.

a Press

(Scan).

How to change the file name

b Press Scan to Media.

You can change the file name.

c Press d or c to choose

Factory Reset.

a Press

(Scan).

d Press Factory Reset.

e Press Yesto confirm.

f Press Stop/Exit.

b Press Scan to Media.

c Pressd or c to display File Name.

d Press File Name.

Press

to delete characters. Then

enter the new file name (up to

6 characters). (See Entering Text

camera (without PictBridge) on page 125.)

e Press OK.

121

Chapter 12

Understanding the

Error Messages

Once you are familiar with the types of errors

that can occur while you are using

PhotoCapture Center™, you can easily

identify and troubleshoot any problems.

„ Hub is Unusable.

This message will appear if a Hub or USB

Flash memory drive with a Hub has been

put into the USB direct interface.

„ Media Error

This message will appear if you put in a

memory card that is either bad or not

formatted, or when there is a problem with

the media drive. To clear this error, take

out the memory card.

„ No File

This message will appear if you try to

access a memory card or USB Flash

memory drive in the drive (slot) that does

not contain a .JPG file.

„ Out of Memory

This message will appear if you are

working with images that are too large for

the machine's memory. This message will

also appear when a memory card or USB

Flash memory drive you are using does

not have enough space available for the

scanned document.

„ Media is Full.

This message will appear if you are trying

to save more than 999 files in a memory

card or USB Flash memory drive.

„ Unusable Device

This message will appear if a USB device

or USB Flash memory drive that is not

supported has been connected to the USB

direct interface. For more information, visit

us at http://solutions.brother.com. This

message will also appear if you connect a

broken device to the USB direct interface.

122

Printing photos from a camera

Setting your digital camera

Printing photos

directly from a

PictBridge camera

Make sure your camera is in PictBridge

mode. The following PictBridge settings may

be available from the LCD of your PictBridge

compatible camera.

Depending on your camera some of these

settings may not be available.

Camera Menu Options

Selections

Your Brother machine supports the

PictBridge standard, allowing you to connect

to and print photos directly from any

PictBridge compatible digital camera.

Paper Size

Paper Type

Layout

Ledger, A3, Letter, A4,

10×15cm, Printer Settings

(Default setting) ²

Plain Paper, Glossy Paper,

Inkjet Paper, Printer Settings

(Default setting) ²

If your camera is using the USB Mass

Storage standard, you can also print photos

from a digital camera without PictBridge.

(See Printing photos directly from a digital

Borderless: On,

Borderless: Off,

Printer Settings

(Default setting) ²

PictBridge requirements

DPOF setting ¹

Print Quality

To avoid errors, remember the following

points:

Normal, Fine,

Printer Settings

(Default setting) ²

„ The machine and the digital camera must

be connected using a suitable USB cable.

Color

On, Off,

Enhancement

„ The image file extension must be .JPG

(other image file extensions like .JPEG,

.TIF, .GIF and so on will not be

recognized).

Printer Settings

(Default setting) ²

Date Print

On, Off,

Printer Settings

(Default setting) ²

„ PhotoCapture Center™ operations are

not available when using the PictBridge

feature.

See DPOF printing on page 124 for more details.

If your camera is set to use the Printer Settings

(Default setting), the machine will print your photo

using the following settings.

123

Chapter 13

b Turn on the camera.

When the machine has recognized the

camera, the LCD shows

Settings

Options

10×15cm

Other Glossy

Borderless: On

Photo

Paper Size

Paper Type

Layout

Camera Connected.

c Choose the photo you want to print

following the instructions from your

camera.

Print Quality

Color Enhancement

Date Print

Off

When the machine starts printing a

photo, the LCD will show Printing.

Off

„ When your camera does not have any

menu selections, this setting is also used.

IMPORTANT

To prevent damage to your machine, do

not connect any device other than a digital

camera or USB Flash memory drive to the

USB direct interface.

„ The names and availability of each setting

depends on the specification of your

camera.

Please refer to the documentation supplied

with your camera for more detailed

information on changing PictBridge settings.

DPOF printing

Printing Images

DPOF stands for Digital Print Order Format.

Major digital camera manufacturers (Canon

Inc., Eastman Kodak Company, FUJIFILM

Corporation, Panasonic Corporation and

Sony Corporation) created this standard to

make it easier to print images from a digital

camera.

Note

Remove any memory cards or USB Flash

memory drive from the machine before

connecting a digital camera.

a Make sure that your camera is turned

If your digital camera supports DPOF

printing, you will be able to choose on the

digital camera display the images and

number of copies you want to print.

off. Connect your camera to the USB

direct interface (1) on the machine using

a USB cable.

Note

An DPOF File error can occur if the print

order that was created on the camera has

been corrupted. Delete and recreate the

print order using your camera to correct

this problem. For instructions on how to

delete or recreate the print order, refer to

your camera manufacturer's support

website or accompanying documentation.

USB direct interface

124

Printing photos from a camera

Printing Images

Printing photos

directly from a digital

camera

Note

Remove any memory cards or USB Flash

memory drive from the machine before

connecting a digital camera.

(without PictBridge)

If your camera supports the USB Mass

Storage standard, you can connect your

camera in storage mode. This enables you to

print photos from your camera.

a Make sure that your camera is turned

off. Connect your camera to the USB

direct interface (1) on the machine using

the USB cable.

(If you would like to print photos in PictBridge

mode, see Printing photos directly from a

PictBridge camera on page 123.)

Note

The name, availability and operation differ

among digital cameras. Please refer to the

documentation supplied with your camera

for detailed information, such as how to

switch from PictBridge mode to USB mass

storage mode.

USB direct interface

b Turn on the camera.

c Follow the steps in Print Images

on page 109.

IMPORTANT

To prevent damage to your machine, do

not connect any device other than a digital

camera or USB Flash memory drive to the

USB direct interface.

125

Chapter 13

Understanding the

Error Messages

Once you are familiar with the types of errors

that can occur while you are printing from a

camera, you can easily identify and

troubleshoot any problems.

„ Out of Memory

This message will appear if you are

working with images that are too large for

the machine's memory.

„ Unusable Device

This message will appear if you connect a

camera which is not using the USB Mass

Storage standard. This message will also

appear if you connect a broken device to

the USB direct interface.

(For more detailed solutions see Error and

Maintenance messages on page 155.)

126

Section V

Software

Software and Network features

128

Software and Network features

The CD-ROM includes the Software User’s

Guide and Network User’s Guide for features

available when connected to a computer (for

example, printing and scanning). These guides

have easy to use links that, when clicked, will

take you directly to a particular section.

c Click the heading you would like to view

from the list at the left of the window.

You can find information on these features:

„ Printing

„ Scanning

„ ControlCenter3 (for Windows^®)

„ ControlCenter2 (for Macintosh^®)

„ Remote Setup

„ Faxing from your computer

„ PhotoCapture Center™

„ Network Printing

For Macintosh^®

a Make sure your Macintosh^®is turned

„ Network Scanning

on. Insert the Brother CD-ROM into your

CD-ROM drive.

„ Wired and Wireless Network

How to read HTML User’s Guide

This is a quick reference for using the HTML

User’s Guide.

b Double-click the Documentation icon.

c Double-click your language folder, and

For Windows^®

then double-click top.html.

Note

d Click SOFTWARE USER’S GUIDE (or

NETWORK USER’S GUIDE) in the top

menu, and then click the heading you

would like to read from the list at the left

of the window.

If you have not installed the software, see

Viewing Documentation on page 3.

a From the Start menu, point to Brother,

MFC-XXXX (where XXXX is your model

number) from the programs group, then

click User’s Guides in HTML format.

b Click SOFTWARE USER’S GUIDE (or

NETWORK USER’S GUIDE) from the

top menu.

128

Section VI

Appendixes

Safety and Legal

130

Troubleshooting and Routine Maintenance 147

Safety and Legal

Choosing a location

Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put

the machine near a telephone socket and a standard grounded electrical socket. Choose a

location where the temperature remains between 10°C and 35°C.

WARNING

DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment,

chemicals or water.

DO NOT connect your machine to electrical sockets on the same circuit as large appliances or

other equipment that might disrupt the power supply.

CAUTION

• Avoid placing your machine in a high-traffic area.

• Avoid placing your machine on a carpet.

• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.

• DO NOT connect your machine to electrical sockets controlled by wall switches or automatic

timers.

• Disruption of power can wipe out information in the machine's memory.

• Avoid interference sources, such as other cordless telephone systems or speakers.

• DO NOT tip the machine, or place it on any tilted surface. Doing this may cause ink spillage

and internal damage to your machine.

130

Safety and Legal

To use the machine safely

Please keep these instructions for later reference and read them before attempting any

maintenance.

Note

If there are faxes in the machine's memory, you need to print them or save them before you

unplug the machine from the AC power outlet for more than 24 hours. (To print the faxes in

memory, see Printing a fax from the memory on page 54. To save the faxes in memory, see

Transferring faxes to another fax machine on page 160 or Transferring faxes to your PC

on page 160.)

WARNING

There are high voltage electrodes inside the machine. Before you clean the inside of the

machine, make sure you have unplugged the telephone line cord first and then the power cord

from the electrical socket. Doing this will prevent an electrical shock.

DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.

DO NOT pull on the middle of the AC power cord. Doing this might cause an electrical shock.

131

DO NOT use flammable substances, any type of spray, liquid or aerosol cleaners to clean the

inside or outside of the machine. Doing this may cause a fire or electrical shock.

If the machine becomes hot, releases smoke, or generates any strong smells, immediately

unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer

Service.

If metal objects, water or other liquids get inside the machine, immediately unplug the machine

from the electrical socket. Call your Brother dealer or Brother Customer Service.

Use caution when installing or modifying telephone lines. Never touch telephone wires or

terminals that are not insulated unless the telephone line has been unplugged at the wall socket.

Never install telephone wiring during a lightning storm. Never install a telephone wall socket in

a wet location.

This product must be installed near an electrical socket that is easily accessible. In case of an

emergency, you must unplug the power cord from the electrical socket to shut off the power

completely.

This product should be connected to an AC power source within the range indicated on the

rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a

qualified electrician.

132

Safety and Legal

Always make sure the plug is fully inserted.

DO NOT use the machine if the power cord is frayed or damaged, doing so may cause a fire.

When using your telephone equipment, basic safety precautions should always be followed to

reduce the risk of fire, electric shock and injury to people, including the following:

1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink

or washing machine, in a wet basement or near a swimming pool.

2 Avoid using this product during an electrical storm. There may be a remote risk of electric

shock from lightning.

3 DO NOT use this product to report a gas leak in the vicinity of the leak.

4 DO NOT dispose of batteries in a fire. They may explode. Check with local codes for possible

special disposal instructions.

CAUTION

DO NOT put your hands on the edge of the machine under the document cover or the scanner

cover. Doing this may cause injury.

133

DO NOT put your hands in front of the machine under the scanner cover. Doing this may cause

injury.

DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this

may cause injury.

DO NOT touch the area shaded in the illustration. Doing this may cause injury.

134

Safety and Legal

When moving the machine you must lift it from the base, by placing a hand at each side of the

unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or the

Outer Rear Cover.

DO NOT touch the Touchscreen immediately after plugging in the power cord or turning the

machine on. Doing this may cause an error.

135

Important safety instructions

1 Read all of these instructions.

2 Save them for later reference.

3 Follow all warnings and instructions marked on the product.

4 DO NOT use this product near water.

5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing

serious damage to the product.

6 Slots and openings in the casing and the back or bottom are provided for ventilation. To ensure

reliable operation of the product and to protect it from overheating, these openings must not

be blocked or covered. The openings should never be blocked by placing the product on a bed,

sofa, rug, or other similar surface. This product should never be placed near or over a radiator

or heater. This product should never be placed in a built-in installation unless adequate

ventilation is provided.

7 Use only the power cord supplied with this machine.

8 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin.

This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to

insert the plug into the outlet, call your electrician to replace your obsolete outlet. DO NOT

defeat the purpose of the grounded plug.

9 DO NOT allow anything to rest on the power cord. DO NOT place this product where people

can walk on the cord.

10 DO NOT place anything in front of the machine that will block received faxes. DO NOT place

anything in the path of received faxes.

11 Wait until pages have exited the machine before picking them up.

12 Unplug this product from the power socket and refer all servicing to Brother Authorized Service

Personnel under the following conditions:

„ If liquid has been spilled into the product.

„ If the product has been exposed to rain or water.

„ If the product does not operate normally when the operating instructions are followed,

adjust only those controls that are covered by the operating instructions.

Incorrect adjustment of other controls may result in damage and will often require extensive

work by a qualified technician to restore the product to normal operation.

„ If the product has been dropped or the casing has been damaged.

„ If the product exhibits a distinct change in performance, indicating a need for service.

13 To protect your product against power surges, we recommend the use of a power protection

device (Surge Protector).

14 To reduce the risk of fire, electric shock and injury to people, note the following:

„ DO NOT use this product near appliances that use water, a swimming pool, or in a wet

basement.

136

Safety and Legal

IMPORTANT-For Your Safety

To ensure safe operation the two-pin plug or the three-pin plug supplied must be inserted only into

a standard two-pin power point or three-pin power point which is effectively grounded through the

normal household wiring.

Extension cords used with the equipment must be two-condoctor or three-conductor and be

correctly wired to provide connection to ground. Incorrectly wired extension cords are a major

cause of fatalities.

The fact that the equipment operates satisfactorily does not imply that the power is grounded and

that the installation is completely safe. For your safety, if in any doubt about the effective

grounding of the power, consult a qualified electrician.

Disconnect device

This product must be installed near an electrical socket that is easily accessible. In case of

emergencies, you must disconnect the power cord from the electrical socket to shut off power

completely.

LAN connection

CAUTION

DO NOT connect this product to a LAN connection that is subject to over-voltages.

Radio interference

This product complies with EN55022 (CISPR Publication 22) /Class B. When connecting the

machine to a computer, ensure that you use a USB cable which does not exceed 2 m in length.

International ENERGY STAR Compliance Statement

The purpose of the International ENERGY STAR^®Program is to promote the development and

popularization of energy-efficient office equipment.

As an ENERGY STAR^®Partner, Brother Industries, Ltd. has determined that this product meets

the ENERGY STAR^®guidelines for energy efficiency.

137

Important Information for Australia

Important safety instructions

1 Read all of these instructions.

2 Save them for later reference.

3 Follow all warnings and instructions marked on the product.

4 Unplug this product from the wall socket before cleaning the outside of the machine and the

scanner glass. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

5 Do not use this product near water.

6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing

serious damage to the product.

7 Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure

reliable operation of the product and to protect it from overheating, these openings must not

be blocked or covered. The openings should never be blocked by placing the product on a bed,

sofa, rug, or other similar surface. This product should never be placed near or over a radiator

or heater. This product should never be placed in a built-in installation unless adequate

ventilation is provided.

8 This product should be connected to an AC power source within the range indicated on the

rating label. Do NOT connect it to a DC power source. If you are not sure, contact a qualified

electrician.

9 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin.

This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to

insert the plug into the outlet, call your electrician to replace your obsolete outlet. Do not defeat

the purpose of the grounded plug.

10 Do not place anything on top of the power cord including this machine. Do not allow the power

cord to be stepped on.

11 Do not place anything in front of the machine that will block received faxes. Do not place

anything in the path of received faxes.

12 Do not touch a document during printing.

13 Never push objects of any kind into this product through cabinet slots, since they may touch

dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never

spill liquid of any kind on the product.

14 Do not attempt to service this product yourself, because opening or removing covers may

expose you to dangerous voltage points and/or other risks. Refer all servicing to service

personnel.

15 Wait until pages have exited the machine before picking them up.

138

Safety and Legal

16 Unplug this product from the electrical socket and refer servicing to Authorized Service

Personnel under the following conditions:

„ When the power cord is damaged or frayed.

„ If liquid has been spilled into the product.

„ If the product has been exposed to rain or water.

„ If the product does not operate normally when the operating instructions are followed.

Adjust only those controls that are covered by the operating instructions. Improper

adjustment of other controls may result in damage and will often require extensive work by

a qualified technician to restore the product to normal operation.

„ If the product has been dropped or the cabinet has been damaged.

„ If the product exhibits a distinct change in performance, indicating a need for service.

17 Small metallic objects such as pins and staples may be attracted to the phone’s earpiece.

139

Important Information for New Zealand

Important Safety Instructions

1 Read all of these instructions.

2 Save them for later reference.

3 Follow all warnings and instructions marked on the product.

4 Unplug this product from the wall outlet before cleaning the outside of the machine. Do not use

liquid or aerosol cleaners. Use a damp cloth for cleaning.

5 The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has

accepted that the item complies with minimum conditions for connection to its network. It

indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.

Above all, it provides no assurance that any item will work correctly in all respects with another

item of Telepermitted equipment of a different make or model, nor does it imply that any

product is compatible with all of Telecom’s network services.

6 This equipment does not fully meet Telecom’s impedance requirements. Performance

limitations may occur when used in conjunction with some parts of the network. Telecom will

accept no responsibility should difficulties arise in such circumstances.

7 If a charge for local calls is acceptable, the “Dial Button” should not be used for local calls. Only

the 7-digits of the local number should be dialled from your telephone. Do not dial the area

code digit or the “0” prefix.

8 This equipment shall not be set to make automatic calls to the Telecom ‘111’ Emergency

Service.

9 This equipment should not be used under any circumstances which may constitute a nuisance

to other Telecom customers.

10 Not all telephones will respond to incoming ringing when connected to the extension socket.

11 The answer delay setting of this equipment shall not be set to less than the default setting as

this will destroy Caller ID information.

12 All persons using this device for recording telephone conversations shall comply with New

Zealand law. This requires that at least one party to the conversation is to be aware that it is

being recorded. In addition, the Principles enumerated in the Privacy Act 1993 shall be

complied with in respect to the nature of the personal information collected, the purpose for its

collection, how it is to be used and what it disclosed to any other party.

13 Do not place this product on an unstable surface, stand, or table. The product may fall, causing

serious damage to the product.

14 Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure

reliable operation of the product and to protect it from overheating, these openings must not

be blocked or covered. The openings should never be blocked by placing the product on a bed,

sofa, rug, or other similar surface. This product should never be placed near or over a radiator

or heater. This product should not be placed in a built-in installation unless proper ventilation

is provided.

140

Safety and Legal

15 This product should be connected to an AC power source within the range indicated on the

rating label. Do NOT connect it to a DC power source. If you are not sure, contact a qualified

electrician.

16 This product is equipped with a 3-wire earthed plug. This plug will fit into only an earthed

socket. This is a safety feature. If you are unable to insert the plug into the outlet, contact your

electrician to replace your obsolete socket. Do not defeat the purpose of an earthed plug.

17 Do not place anything on top of the power cord including this machine. Do not allow the power

cord to be stepped on.

18 Do not place anything in front of the machine that will block received faxes. Do not place

anything in the path of received faxes.

19 Do not touch a document during printing.

20 Never push objects of any kind into this product through cabinet slots, since they may touch

dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never

spill liquid of any kind on the product.

21 Do not attempt to service this product yourself, because opening or removing covers may

expose you to dangerous voltage points and/or other risks. Refer all servicing to service

personnel.

22 Unplug this product from the mains power and telephone line sockets, and refer servicing to

qualified Service Personnel under the following conditions:

„ If the power cord is damaged or frayed.

„ If liquid has been spilled into the product.

„ If the product has been exposed to rain or water.

„ If the product does not operate normally when the operating instructions are followed.

Adjust only those controls that are covered by the operating instructions. Incorrect

adjustment of other controls may result in damage and will often require extensive work by

a qualified technician to restore the product to normal operation.

„ If the product has been dropped or the cabinet has been damaged.

„ If the product exhibits a distinct change in performance, indicating a need for service.

23 This unit will only work in conjunction with a tone signalling (DTMF) telephone, but some

telephones are not compatible. Since noise or speech from the telephone can upset dialling

from this unit, errors may result if the devices are used together in other than quiet conditions.

24 Where it is necessary to dial prefix digits, such as a Caller Display override code (“0196 ” or

“0197 ”), this unit will have to be used in conjunction with an associated tone signalling (DTMF)

telephone.

25 Note that some telephones are not compatible with this unit and dialling errors may result if the

two devices are used together in other than quiet conditions. The Telecom Faults Service is

not to be called should such problems arise. In such cases, it is recommended that the prefix

and wanted number are dialled manually.

141

26 This equipment may not provide for the effective hand-over of a call to another device

connected to the same line.

27 This equipment is not capable, under all operating conditions, of correct operation at the higher

speeds for which it is designed. Telecom will accept no responsibility should difficulties arise

in such circumstances. This condition typically applies to 56 kbit/s modems and facsimile

machines operating at >14.4 kbit/s.

28 When using the Caller Line Identification incorporated in this device, verify the integrity of the

recorded digits prior to dialling.

29 Some parameters required for compliance with Telecom’s Telepermit requirements are

dependent on the equipment (PC) associated with this device. The associated equipment shall

be set to operate within the following limits for compliance with Telecom’s Specifications:

„ There shall be no more than 10 call attempts to the same number within any 30 minute

period for any single manual call initiation.

„ The equipment shall go on-hook for a period of not less than 30 seconds between the end

of one attempt and the beginning of the next call attempt.

„ Automatic calls to different numbers are spaced such that there is not less than 5 seconds

between the end of one call attempt and the beginning of another.

„ Equipment shall be set to ensure that calls are answered within 3 and 30 seconds of the

receipt of ringing.

30 In the event of any problem with this device, it is to be disconnected, and a CPE item connected

to one of its terminal ports may be connected directly in its place.

The user should then arrange for the product to be repaired. Should the matter be reported to

Telecom as a wiring fault and the fault is proven to be due to this product, a call out charge will

be incurred by the customer.

31 The Caller ID telephone numbers that are displayed and stored in this equipment include the

caller’s area code but not the toll access “0” prefix. When calling back it is necessary to add a

“0” to the telephone number, or if the telephone number is a local number, omit the area code

digit. If the toll services of a service provider other than Telecom are being used then a toll

charge may be incurred if the “0” prefix toll access code and area code are used.

142

Safety and Legal

Important Information for Some Countries

Important Safety Instructions

1 Read all of these instructions.

2 Save them for later reference.

3 Follow all warnings and instructions marked on the product.

4 Unplug this product from the wall outlet before cleaning the outside of the machine and the

scanner glass. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

5 Do not place this product near water.

6 Do not place this product on an unstable cart, stand, or table. The product may drop, causing

serious damage to the product.

7 Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure

reliable operation of the product and to protect it from overheating, these openings must not

be blocked or covered. The openings should never be blocked by placing the product on a bed,

sofa, rug, or other similar surface. This product should never be placed near or on a radiator

or heater. This product should never be placed in a built-in installation unless proper ventilation

is provided.

8 This product should be connected to an AC power source within the range indicated on the

rating label. Do NOT connect it to a DC power source. If you are not sure, contact a qualified

electrician.

9 This product is equipped with a 2-wire grounding type plug or a 3-wire grounding type plug

(Only for Singapore, Malaysia, Hong Kong and India), a plug having two or three pins. This

plug will only fit into only a grounding-type power outlet. This is a safety feature. If you are

unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet.

Do not defeat the purpose of the grounding-type plug.

10 Do not place anything on top of the power cord including this machine. Do not allow the power

cord to be stepped on.

11 If an extension cord is used with this product, make sure that the total ampere ratings on the

products plugged into the extension cord do not exceed the extension cord ampere rating.

12 Do not place anything in front of the machine that will block received faxes. Do not place

anything in the path of received faxes.

13 Do not touch a document during printing.

14 Never push objects of any kind into this product through cabinet slots, since they may touch

dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never

spill liquid of any kind on the product.

15 Do not attempt to service this product yourself, as opening or removing covers may expose

you to dangerous voltage points and/or other risks, and may void your warranty. Please refer

all servicing to our Authorized Service Personnel. A list of Authorized Service Centres has

been included for your convenience, or you may contact the Brother Dealer for Service.

143

16 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel

under the following conditions:

„ If the power cord is damaged or frayed.

„ If the product has been spilled by liquid.

„ If the product has been exposed to rain or water.

„ If the product does not operate normally when the operating instructions are followed.

Adjust only those controls that are covered by the operating instructions. Improper

adjustment of other controls may result in damage and will often require extensive work by

a qualified technician to restore the product to normal operation.

„ If the product has been dropped or the cabinet has been damaged.

„ If the product exhibits a distinct change in performance, indicating a need for service.

17 To protect your product against power surges, we recommend the use of a power protection

device (Surge Protector).

WARNING

For protection against the risk of electrical shock, always disconnect all cables from the wall

outlet before servicing, modifying or installing the equipment.

This equipment may not be used on coin service lines provided by the telephone company or

connected to party lines.

Brother cannot accept any financial or other responsibilities that may be the result of your use

of this information, including direct, special or consequential damages. There are no warranties

extended or granted by this document.

144

Safety and Legal

Legal limitations for copying

It is an offence to make reproductions of certain items or documents with the intent to commit

fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you

check with relevant legal authorities if in doubt about a particular item or document.

The following are examples of documents which may not be copied:

„ Money

„ Bonds or other certificates of debt

„ Certificates of Deposit

„ Armed Forces Service or Draft papers.

„ Passports

„ Postage Stamps (cancelled or uncancelled)

„ Immigration Papers

„ Welfare documents

„ Cheques or Drafts drawn by Governmental Agencies

„ Identification Documents, badges or insignias

Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair

dealing’. Multiple copies would indicate improper use.

Works of art should be considered the equivalent of copyrighted works.

Licenses and Certificates of Title to motor vehicles may not be copied under certain

state/provincial laws.

145

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd.

Brother is a registered trademark of Brother Industries, Ltd.

Multi-Function Link is a registered trademark of Brother International Corporation.

Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the

United States and other countries.

Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in

the United States and/or other countries.

Macintosh and TrueType are registered trademarks of Apple Inc.

Adobe, Flash, Illustrator, PageMaker and Photoshop are either registered trademarks or

trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of

Nuance Communications, Inc. or its affiliates in the United States and/or other countries.

Microdrive is a trademark of International Business Machines Corporation.

CompactFlash is a registered trademark of SanDisk Corporation.

Memory Stick is a trademark of Sony Corporation.

SanDisk is a licensee of the SD and miniSD trademarks.

xD-Picture Card is a trademark of FUJIFILM Corporation, Toshiba Corporation and Olympus

Optical Co. Ltd.

PictBridge is a trademark.

Memory Stick PRO, Memory Stick PRO Duo, Memory Stick Duo, MagicGate Memory Stick,

Memory Stick Micro and M2 are trademarks of Sony Corporation.

BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registered

trademarks of Broadcom Corporation in the United States and/or other countries.

AOSS is a trademark of Buffalo Inc.

Wi-Fi, WPA, WPA2 and Wi-Fi Protected Setup are eirher trademarks or registered trademarks of

Wi-Fi Alliance in the United States and/or other countries.

FaceFilter Studio is a trademark of Reallusion, Inc.

Each company whose software title is mentioned in this manual has a Software License

Agreement specific to its proprietary programs.

All other brand and product names mentioned in this User's Guide are registered

trademarks of their respective companies.

146

Troubleshooting and Routine

Maintenance

Troubleshooting

If you think there is a problem with your machine, check the chart below and follow the

troubleshooting tips.

Most problems can be easily resolved by yourself. If you need additional help, the Brother

Solutions Center offers the latest FAQs and troubleshooting tips.

Visit us at http://solutions.brother.com.

If you are having difficulty with your machine

Printing

Difficulty

Suggestions

No printout

Check the interface cable or wireless connection on both the machine and your

computer. (See the Quick Setup Guide.)

Make sure the machine is plugged in and not in Power Save mode.

Check to see if the LCD is showing an error message. (See Error and

Maintenance messages on page 155.)

If the LCD says Cannot Printand Replace Ink, see Replacing the ink

cartridges on page 165.

Check that the correct printer driver has been installed and chosen.

Make sure that the machine is online. Click Start and then Printers and Faxes.

Choose Brother MFC-XXXX (where XXXX is your model name), and make sure

that Use Printer Offline is unchecked.

When you choose the Print Odd Pages and Print Even Pages settings, you may

see a print error message on your computer, as the machine pauses during the

printing process. The error message will disappear after the machine re-starts

printing.

Poor print quality

Check the print quality. (See Checking the print quality on page 172.)

Make sure that the Media Type setting in the printer driver or the Paper Type

setting in the machine’s menu matches the type of paper you are using. (See

Printing for Windows^®or Printing and Faxing for Macintosh^®in the Software

User’s Guide on the CD-ROM and Paper Size and Type on page 29.)

Make sure that your ink cartridges are fresh. The following may cause ink to clog:

„ The expiration date written on the cartridge package has passed. (Brother

Original cartridges stay usable for up to two years if kept in their original

packaging.)

„ The ink cartridge was in your machine over six months.

„ The ink cartridge may not have been stored correctly before use.

Make sure that you are using Brother Original Innobella™ ink.

Try using the recommended types of paper. (See Acceptable paper and other print

media on page 20.)

The recommended environment for your machine is between 20°C to 33°C.

147

Printing (continued)

Difficulty

Suggestions

White horizontal lines appear in text Clean the print head. (See Cleaning the print head on page 172.)

or graphics.

Make sure that you are using Brother Original Innobella™ ink.

Try using the recommended types of paper. (See Acceptable paper and other print

media on page 20.)

If you are using A3 long grain paper, you may get horizontal lines appearing on

your prints. Try turning off A3 Secure Feed. (See Secure Paper Feed mode for A3

size Short Grain Paper on page 30.)

If you are printing from a computer, change the paper size to A3 (Long Grain) in

the driver. (See Printing for Windows^®or Printing and Faxing for Macintosh^®in the

Software User’s Guide on the CD-ROM.)

The machine prints blank pages.

Characters and lines are stacked.

Clean the print head. (See Cleaning the print head on page 172.)

Make sure that you are using Brother Original Innobella™ ink.

Check the printing alignment. (See Checking the print alignment on page 173.)

Printed text or images are skewed. Make sure the paper is loaded correctly in the paper tray and the paper side

guides are adjusted correctly. (See Loading paper and other print media

on page 10.)

Make sure the Outer Rear Cover and Inner Rear Cover are closed correctly.

Smudged stain at the top centre of Make sure the paper is not too thick or curled. (See Acceptable paper and other

the printed page.

print media on page 20.)

Smudged stain at the right or left

corner of the printed page.

Make sure the paper is not curled when you print on the back side of the paper

with the Print Odd Pages and Print Even Pages settings.

Printing appears dirty or ink seems Make sure you are using the recommended types of paper. (See Acceptable

to run.

paper and other print media on page 20.) Don't handle the paper until the ink is

dry.

Make sure that you are using Brother Original Innobella™ ink.

If you are using photo paper, make sure that you have set the correct paper type.

If you are printing a photo from your PC, set the Media Type in the Basic tab of

the printer driver.

Stains appear on the reverse side

or at the bottom of the page.

Make sure the printer platen is not dirty with ink. (See Cleaning the machine’s

printer platen on page 170.)

Make sure that you are using Brother Original Innobella™ ink.

Make sure you are using the paper support flap. (See Loading paper and other

print media on page 10.)

Wide black lines appear on the

pages.

Clean the paper pick-up roller. (See Cleaning the paper pick-up roller

on page 171.)

The machine prints dense lines on Check Reverse Order in the Basic tab of the printer driver.

the page.

The printouts are wrinkled.

In the printer driver Advanced tab, click Colour Settings, and uncheck

Bi-Directional Printing for Windows^®or Bi-Directional Printing for Macintosh^®.

Make sure that you are using Brother Original Innobella™ ink.

Cannot perform ‘Page Layout’

printing.

Check that the paper size setting in the application and in the printer driver are the

same.

148

Troubleshooting and Routine Maintenance

Printing (continued)

Difficulty

Suggestions

Print speed is too slow.

Try changing the printer driver setting. The highest resolution needs longer data

processing, sending and printing time. Try the other quality settings in the printer

driver Advanced tab. Also, click Colour Settings, and make sure you uncheck

Colour Enhancement.

Turn the borderless feature off. Borderless printing is slower than normal printing.

(See Printing for Windows^®or Printing and Faxing for Macintosh^®in the Software

User’s Guide on the CD-ROM.)

Colour Enhancement is not

working correctly.

If the image data is not full colour in your application (such as 256 colour), Colour

Enhancement will not work. Use at least 24 bit colour data with the Colour

Enhancement feature.

Photo paper does not feed

properly.

When you print on Brother Photo paper, load one extra sheet of the same photo

paper in the paper tray. An extra sheet has been included in the paper package

for this purpose.

Clean the paper pick-up roller. (See Cleaning the paper pick-up roller

on page 171.)

Machine feeds multiple pages.

Make sure the paper is loaded correctly in the paper tray. (See Loading paper and

other print media on page 10.)

Check that more than two types of paper are not loaded in the paper tray at any

one time.

The paper jams when you use

duplex copy or duplex print.

Use one of the jam prevention settings, DX1or DX2. For copying, see Duplex (2-

sided) copying (Tray #1 only) on page 100; for printing see Automatic Duplex

Printing (MFC-6890CDW only) in the Software User's Guide.

If paper jams often when using duplex copy or duplex print, the paper feed rollers

may be stained with ink. Clean the paper feed rollers. (See Cleaning the paper

feed roller on page 170.)

Printed pages are not stacked

neatly.

Make sure you are using the paper support flap. (See Loading paper and other

print media on page 10.)

Try to reduce the print resolution. (See Printing for Windows^®or Printing and

Faxing for Macintosh^®in the Software User’s Guide on the CD-ROM.)

Machine does not print from

Adobe^®Illustrator^®.

Printing Received Faxes

Difficulty

Suggestions

Condensed print and white streaks You probably had a bad connection, with static or interference on the telephone

across the page or the top and

bottom of sentences are cut off.

line. Ask the other party to send the fax again.

Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the

problem is with the sending machine. Try receiving from another fax machine.

Received colour fax prints only in

black and white.

Replace the colour ink cartridges that have reached the end of their life, and then

ask the other person to send the colour fax again. (See Replacing the ink

cartridges on page 165.)

Check that the Receiving priority is set to Colour(Max.A4). (See Setting Receiving

Priority on page 53.)

Left and Right margins are cut off or Turn on Auto Reduction. (See Printing a reduced incoming fax on page 52.)

a single page is printed on two

pages.

149

Telephone Line or Connections

Difficulty

Suggestions

Dialling does not work. (No dial

tone)

Make sure the machine is plugged in and not in Power Save mode.

Check the line cord connections.

(Not available in New Zealand)

Change the Tone/Pulse setting. (See the Quick Setup Guide.)

Lift the external telephone’s handset, (or the machine’s handset or cordless

handset if available), and then dial the number to send a manual fax. Wait to hear

fax receiving tones before pressing Mono Start or Colour Start.

The machine does not answer

when called.

Make sure the machine is in the correct receiving mode for your setup. (See

Choose the Receive Mode on page 49.) Check for a dial tone. If possible, call your

machine to hear it answer. If there is still no answer, check the telephone line cord

connection. If there is no ringing when you call your machine, ask your telephone

company to check the line.

Receiving Faxes

Difficulty

Suggestions

Cannot receive a fax.

Check all line cord connections.

Make sure the machine is in the correct receiving mode for your setup. (See

Receive mode settings on page 51.)

If you often have interference on the telephone line, try changing the menu setting

of Compatibility to Basic(for VoIP). (See Telephone line interference

on page 154.)

Sending Faxes

Difficulty

Suggestions

Cannot send a fax.

Check all line cord connections.

Make sure that the Fax

on page 40.)

key is illuminated. (See Entering Fax mode

Ask the other party to check that the receiving machine has paper.

Print the Transmission Verification Report and check for an error. (See Reports

on page 86.)

Transmission Verification Report

says ‘Result:ERROR’.

There is probably temporary noise or static on the line. Try sending the fax again.

If you send a PC FAX message and get ‘Result:ERROR’ on the Transmission

Verification Report, your machine may be out of memory. To gain extra memory,

you can turn off Memory Receive (see Turning off Memory Receive Operations

on page 57), print fax messages in memory (see Memory Receive (Monochrome

only) on page 54) or cancel a Delayed Fax or Polling Job (see Cancelling a fax in

progress on page 42 or Checking and cancelling waiting jobs on page 47). If the

problem continues, ask the telephone company to check your telephone line.

If you often get transmission errors due to possible interference on the telephone

line, try changing the menu setting of Compatibility to Basic(for VoIP). (See

Telephone line interference on page 154.)

Poor fax send quality.

Try changing your resolution to Fineor S.Fine. Make a copy to check your

machine's scanner operation. If the copy quality is not good, clean the scanner.

(See Cleaning the scanner glass on page 169.)

Vertical black lines when sending.

Black vertical lines on faxes you send are typically caused by dirt or correction fluid

on the glass strip. Clean the glass strip. (See Cleaning the scanner glass

on page 169.)

150

Troubleshooting and Routine Maintenance

Handling Incoming Calls

Difficulty

Suggestions

The machine ‘Hears’ a voice as a

CNG Tone.

If Fax Detect is set to on, your machine is more sensitive to sounds. It may

mistakenly interpret certain voices or music on the line as a fax machine calling

and respond with fax receiving tones. Deactivate the machine by pressing

Stop/Exit. Try avoiding this problem by turning Fax Detect to off. (See Fax Detect

on page 52.)

Sending a fax call to the machine.

Custom features on a single line.

If you answered on an external or extension telephone, press your Remote

^{Activation Code (the factory setting is}l 5 1 (l 9 1 for New Zealand)). When your

machine answers, hang up.

If you have Call Waiting, Call Waiting/Caller ID, an alarm system or other custom

feature on a single telephone line with your machine, it may create a problem

sending or receiving faxes.

For example: If you subscribe to Call Waiting or some other custom service and

its signal comes through the line while your machine is sending or receiving a fax,

the signal can temporarily interrupt or disrupt the faxes. Brother's ECM (Error

Correction Mode) feature should help overcome this problem. This condition is

related to the telephone system industry and is common to all devices that send

and receive information on a single, shared line with custom features. If avoiding

a slight interruption is crucial to your business, a separate telephone line with no

custom features is recommended.

Copying Difficulties

Difficulty

Suggestions

Cannot make a copy.

Make sure that the Copy

on page 92.)

key is illuminated. (See Entering Copy mode

Poor copy results when using the

ADF.

Try using the scanner glass. (See Using the scanner glass on page 25.)

Vertical black lines or streaks

appear in copies.

Vertical black lines or streaks on copies are typically caused by dirt or correction

fluid on the glass strip. Clean the glass strip. (See Cleaning the scanner glass

on page 169.)

Fit to Page does not work properly. Make sure your source document is not skewed. Reposition the document and try

again.

Scanning Difficulties

Difficulty

Suggestions

TWAIN/WIA errors appear when

starting to scan.

Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In

PaperPort™ 11SE with OCR, click File, Scan or Get Photo and click Select to

choose the Brother TWAIN/WIA driver.

(Hong Kong users only)

Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In

Presto!^®PageManager^®with OCR, click File, Select Source and choose the

Brother TWAIN/WIA driver.

Poor scanning results when using

the ADF.

Try using the scanner glass. (See Using the scanner glass on page 25.)

OCR does not work.

Try increasing the scanner resolution.

151

Software Difficulties

Difficulty

Suggestions

Cannot install software or print.

Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair

and reinstall the software.

‘Device Busy’

Make sure the machine is not showing an error message on the LCD.

Cannot print images from

FaceFilter Studio.

To use FaceFilter Studio, you must install the FaceFilter Studio application from

the CD-ROM supplied with your machine. To install FaceFilter Studio see the

Quick Setup Guide.

Also, before you start FaceFilter Studio for the first time, you must make sure your

Brother machine is turned On, and connected to your computer. This will allow you

to access all the functions of FaceFilter Studio.

PhotoCapture Center™ Difficulties

Difficulty

Suggestions

Have you installed the Windows^®2000 update? If not, do the following:

Removable Disk does not work

correctly.

1) Unplug the USB cable.

2) Install the Windows^®2000 update using one of the following methods.

„ Install MFL-Pro Suite from the CD-ROM. (See the Quick Setup

Guide.)

„ Download the latest service pack from the Microsoft Web site.

3) Wait about 1 minute after you restart the PC, and then connect the USB

cable.

Take out the memory card or USB Flash memory drive and put it back in

again.

If you have tried ‘Eject’ from within Windows^®, take out the memory card or

USB Flash memory drive before you continue.

If an error message appears when you try to eject the memory card or USB

Flash memory drive, it means the card is being accessed. Wait a while and

then try again.

If all of the above do not work, turn off your PC and machine, and then turn

them on again. (You will have to unplug the power cord of the machine to turn

it off.)

Cannot access Removable Disk

from Desktop icon.

Make sure that you have correctly inserted the memory card or USB Flash

memory drive.

Part of my photo is missing when

printed.

Make sure that Borderless Printing and Cropping are turned off. (See Borderless

printing on page 118 and Cropping on page 118.)

152

Troubleshooting and Routine Maintenance

Network Difficulties

Difficulty

Suggestions

Cannot print over the Network.

Make sure that your machine is powered on, is online and in Ready mode. Print a

Network Configuration list (see Reports on page 86.) and check the current

Network settings printed in this list. Reconnect the LAN cable to the hub to verify

that the cabling and network connections are good. If possible, try connecting the

machine to a different port on your hub using a different cable. If the connections

are good, the machine shows LAN Activefor 2 seconds.

(If you are using wireless connection having Network problems, see the Network

User’s Guide for more information.)

(For Windows^®users only) Firewall settings on your PC may be rejecting the

necessary network connection. Follow the instructions below to configure the

Firewall. If you are using personal Firewall software, see the User’s Guide for your

software or contact the software manufacturer.

The network scanning feature does

not work.

The network PC-Fax Receive

feature does not work.

For Windows^®XP SP2 and Windows Vista^®users, see Firewall settings in the

Software User’s Guide on the CD-ROM.

For Windows^®XP SP1 users, please visit the Brother Solutions Center.

(http://solutions.brother.com)

<Windows^®users>

Your computer cannot find your

machine.

Firewall settings on you PC may be rejecting the necessary network connection.

For detail, see the instruction above.

<Macintosh^®users>

Re-select your machine in the Device Selector application located in

Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the model

list in ControlCenter2.

Touchscreen Difficulties

Difficulty

Suggestions

The dial pad does not work when

entering numbers or characters.

Use the touchscreen buttons to enter information.

153

Dial Tone detection

Telephone line interference

When you send a fax automatically, by

default your machine will wait for a fixed

amount of time before it starts to dial the

number. By changing the Dial Tone setting to

Detectionyou can make your machine dial

as soon as it detects a dial tone. This setting

can save a small amount of time when

sending a fax to many different numbers. If

you change the setting and start having

problems with dialling you should change

back to the factory No Detectionsetting.

If you are having problems sending or

receiving a fax due to possible interference

on the telephone line, you can change the

compatibility setting, which reduces the

modem speed to minimise errors.

a Press MENU.

b Press a or b to display Fax.

c Press Fax.

d Press a or b to display

Miscellaneous.

a Press MENU.

b Press a or b to display

Initial Setup.

e Press Miscellaneous.

f Press Compatibility.

c Press Initial Setup.

d Press a or b to display Dial Tone.

e Press Dial Tone.

g Press High, Normalor

Basic(for VoIP).

„ Basic(for VoIP)cuts the

modem speed to 9600 bps. Unless

interference is a recurring problem

on your telephone line, you may

prefer to use it only when needed.

f Press Detectionor No Detection.

g Press Stop/Exit.

„ Normalsets the modem speed at

14400 bps.

„ Highincreases the modem speed to

33600 bps. (factory setting)

h Press Stop/Exit.

Note

When you change the compatibility to

Basic(for VoIP), the ECM feature is

only available for colour fax sending.

154

Troubleshooting and Routine Maintenance

Error and Maintenance messages

As with any sophisticated office product, errors may occur and consumable items may need to be

replaced. If this happens, your machine identifies the error and shows an error message. The

most common error and maintenance messages are shown below.

You can correct most errors and routine maintenance by yourself. If you need more help, the

Brother Solutions Center offers the latest FAQs and troubleshooting tips.

Visit us at http://solutions.brother.com.

Error Message

Cause

Action

B&W Print Only

One or more of the colour ink

Replace the ink cartridges. (See Replacing

cartridges have reached the end the ink cartridges on page 165.)

of their life.

While this message appears on

the LCD, each operation works in

the following way:

„ Printing

If you click Greyscale in the

Advanced tab of the printer

driver you can use the

machine as a monochrome

printer for approximately four

weeks depending on the

number of pages you print.

„ Copying

If the paper type is set to

Plain Paperor

Inkjet Paperyou can

make copies in monochrome.

Duplex copy is not available

when this message appears.

„ Faxing

If the paper type is set to

Plain Paperor

Inkjet Paperthe machine

will receive and print the faxes

in monochrome.

If a sending machine has a

colour fax, the machine’s

‘handshake’ will ask that the

fax be sent as monochrome.

If the paper type is set to

Other Glossyor

Brother BP71, the machine will

stop all print operations. If you

unplug the machine, or take out

the empty ink cartridge, you

cannot use the machine until you

change to a new ink cartridge.

155

Error Message

Cause

Action

Cannot Detect

You installed a new ink cartridge Take out the new ink cartridge and

too quickly and the machine did

not detect it.

re-install it slowly until it clicks.

If you are using non Brother

Replace the cartridge with a Brother

Original ink the machine may not Original ink cartridge. If the error message

detect the ink cartridge.

remains, contact your Brother dealer.

An ink cartridge is not installed

correctly.

Take out the new ink cartridge and

re-install it slowly until it clicks. (See

Replacing the ink cartridges on page 165.)

Cannot Print

One or more of the ink cartridges Replace the ink cartridges. (See Replacing

have reached the end of their life. the ink cartridges on page 165.)

The machine will stop all print

operations. While memory is

available, black and white faxes

will be stored in the memory. If a

sending machine has a colour fax,

the machine's ‘handshake’ will

ask that the fax be sent as

monochrome.

Comm.Error

Poor telephone line quality

caused a communication error.

If the problem continues, call the

telephone company and ask them to check

your telephone line.

Connection Fail

Cover is Open.

You tried to poll a fax machine

that is not in Polled Waiting mode. setup.

Check the other fax machine's polling

The scanner cover is not closed

completely.

Lift the scanner cover and then close it

again.

The ink cartridge cover is not

completely closed.

Firmly close the ink cartridge cover until it

clicks.

Data Remaining

Disconnected

Document Jam

Print data is left in the machine's Press Stop/Exit. The machine will cancel

memory.

the job and clear it from the memory. Try to

print again.

The other person or other

person's fax machine stopped the

call.

Try to send or receive again.

The document was not inserted or See Using the ADF on page 24.

fed correctly, or the document

See Document jam on page 161.

scanned from the ADF was too

long.

High Temperature

Hub is Unusable.

The print head is too warm.

Allow the machine to cool down.

A Hub or USB Flash memory

drive with Hub has been

connected to the USB direct

interface.

A Hub or USB Flash memory drive with

Hub are not supported. Unplug the device

from the USB direct interface.

Image Too Long.

The proportions of your photo are Choose a regularly proportioned image.

irregular so effects could not be

added.

156

Troubleshooting and Routine Maintenance

Error Message

Cause

Action

Image Too Small.

The size of your photo is too small Choose a larger image.

to trim.

Ink low

One or more of the ink cartridges Order a new ink cartridge. You can

are running out of ink. If a sending continue printing until the LCD shows

machine has a colour fax to send, Cannot Print. (See Replacing the ink

your machine's ‘handshake’ will

ask that the fax be sent as black

and white. If the sending machine

has the ability to convert it, the

colour fax will be printed at your

machine as a black and white fax.

cartridges on page 165.)

Low Temperature

Media Error

The print head is too cold.

Allow the machine to warm up.

The memory card is either

corrupted, incorrectly formatted,

or there is a problem with the

memory card.

Put the card firmly into the slot again to

make sure it is in the correct position. If the

error remains, check the media drive (slot)

of the machine by putting in another

memory card that you know is working.

Media is Full.

No Caller ID

The memory card or USB flash

memory drive you are using

already contains 999 files.

Your machine can only save to your

memory card or USB flash memory drive if

it contains less than 999 files. Try deleting

unused files to free some space and try

again.

There is no incoming call history. If you want to use the Caller ID feature call

You did not receive calls or you your telephone company.

have not subscribed to the Caller (See Caller ID on page 67.)

ID service from your telephone

company.

(See Caller ID on page 69.)

(See Caller ID (For Singapore and Hong

Kong) on page 71.)

No Cartridge

No File

An ink cartridge is not installed

correctly.

Take out the new ink cartridge and

re-install it slowly until it clicks. (See

Replacing the ink cartridges on page 165.)

The memory card or USB Flash

memory drive in the media drive

does not contain a .JPG file.

Put the correct memory card or USB Flash

memory drive into the slot again.

157

Error Message

Cause

Action

No Paper Fed

The machine is out of paper or

paper is not properly loaded in the

paper tray.

Do one of the following:

„ Refill the paper in the paper tray, and

then press Mono Start or

Colour Start.

„ Remove the paper and load it again

and then press Mono Start or

Colour Start.

The paper is jammed in the

machine.

Remove the jammed paper by following

the steps in Printer jam or paper jam

on page 162.

If you see this error often when making a

duplex copy or duplex print, the paper feed

rollers may be stained with ink. Clean the

paper feed rollers. (See Cleaning the

paper feed roller on page 170.)

The outer rear cover or inner rear Open the outer rear cover and inner rear

cover may not be closed properly. cover. Then close the inner rear cover and

outer rear cover. Make sure they are

closed properly.

No Response/Busy

Not Registered

The number you dialled does not Verify the number and try again.

answer or is busy.

You tried to access a One Touch

or Speed Dial number that is not

programmed.

Set up the One Touch or Speed Dial

number. (See Storing One Touch Dial

numbers on page 77 and Storing

Speed Dial numbers on page 79.)

Out of Memory

The machine's memory is full.

Fax sending or copy operation in

progress

Do one of the following:

„ Press Stop/Exit and wait until the other

operations in progress finish and then

try again.

„ Clear the data in the memory. To gain

extra memory, you can turn off Memory

Receive. (See Turning off Memory

Receive Operations on page 57.)

„ Print the faxes that are in the memory.

(See Printing a fax from the memory

on page 54.)

The memory card or USB flash

Delete unused files from your memory card

memory drive you are using does or USB Flash memory drive to make some

not have enough free space to

scan the documents.

free space and then try again.

158

Troubleshooting and Routine Maintenance

Error Message

Cause

Action

Paper Jam

Paper is jammed in the machine. Open the Outer Rear Cover and Inner

Rear Cover (at the back of the machine)

and remove the jammed paper. (See

Printer jam or paper jam on page 162.)

Make sure the paper length guide is

adjusted to the correct paper size. Do not

extend the paper tray when you load A5 or

smaller size paper.

Touchscreen initia The Touchscreen was pressed

Make sure that nothing is touching or

lization failed

before the power on initialization resting on the Touchscreen.

was completed.

Unable to Clean XX The machine has a mechanical

Open the scanner cover and remove any

foreign objects inside the machine. If the

error message continues, disconnect the

machine from the power for several

problem.

Unable to Init. XX

—OR—

Unable to Print XX

A foreign object such as a clip or minutes, then reconnect it. (The machine

Unable to Scan XX

ripped paper is in the machine.

can be turned off for approximately

24 hours without losing faxes stored in the

memory. See Transferring your faxes or

Fax Journal report on page 160.)

Unusable Device

A broken device has been

connected to the USB direct

interface.

Unplug the device from the USB direct

interface, then press Power Save to turn

the machine off and then on again.

Disconnect device

from front connect

or & turn machine

off & then on

Unusable Device

A USB device or USB Flash

memory drive that is not

supported has been connected to

the USB direct interface.

Unplug the device from the USB direct

interface.

Please Disconnect

USB Device.

(For more information, visit us at

http://solutions.brother.com.)

Wrong Paper Size

Paper is not the correct size.

Make sure the machine’s Paper Size

setting matches the size of paper in the

tray. (See Paper Size and Type

on page 29.)

Also, check that the machine is set to

use the tray with the paper size you

want. (See Tray use in Copy mode

on page 29 and Tray use in Fax mode

on page 30.)

Make sure you loaded the paper in a

Portrait position, as shown in the label

on the tray.

(Duplex copy) After you have checked

the above settings and the paper

position, press Mono Start or

Colour Start to continue printing.

159

Transferring faxes to another fax

machine

Error animations Display

Error animations display step-by-step

instructions when paper gets jammed. You

can read the steps at your own pace by

pressing c to see the next step and d to go

back. If you do not press a key after 1 minute

the animation starts running automatically

again.

If you have not set up your Station ID, you

cannot enter fax transfer mode. (See Enter

personal information (station ID) in the Quick

Setup Guide.)

a Press Stop/Exit to interrupt the error

temporarily.

Note

b Press MENU.

You can press d or c to pause the auto-

animation and go back to step-by-step

mode.

c Press a or b to display Service.

d Press Service.

e Press Data Transfer.

f Press Fax Transfer.

g Do one of the following:

Transferringyourfaxes or Fax

Journal report

If the LCD shows:

„ If the LCD shows No Data, there

are no faxes left in the machine's

memory.

„ Unable to CleanXX

„ Unable to Init.XX

„ Unable to PrintXX

„ Unable to ScanXX

Press Stop/Exit.

„ Enter the fax number to which faxes

will be forwarded.

We recommend transferring your faxes to

another fax machine or to your PC. (See

Transferring faxes to another fax machine

on page 160 or Transferring faxes to your PC

on page 160.)

h Press Mono Start.

Transferring faxes to your PC

You can also transfer the Fax Journal report

to see if there are any faxes you need to

transfer. (See Transferring Fax Journal report

to another fax machine on page 161.)

You can transfer the faxes from your

machine's memory to your PC.

a Press Stop/Exit to interrupt the error

temporarily.

Note

b Make sure you have installed MFL-Pro

Suite on your PC, and then turn on PC

FAX Receiving on the PC. (For details

see PC- FAX receiving for Windows^®in

the Software User’s Guide on the

CD-ROM.)

If there is an error message on the

machine's LCD, after the faxes have been

transferred, disconnect the machine from

the power source for several minutes, and

then reconnect it.

160

Troubleshooting and Routine Maintenance

c Make sure you have set PC Fax

Receive on the machine. (See PC Fax

Receive on page 56.)

Document jam

Documents can jam in the ADF unit if they are

not inserted or fed properly, or if they are too

long. Follow the steps below to clear a

document jam.

If faxes are in the machine’s memory

when you set up PC Fax Receive, the

LCD will ask if you want to transfer the

faxes to your PC.

Document is jammed in the top of the

ADF unit

d Do one of the following:

„ To transfer all faxes to your PC,

press Yes. You will be asked if you

want a backup print.

a Take out any paper from the ADF that is

not jammed.

„ To exit and leave the faxes in the

memory, press No.

b Open the ADF cover.

c Pull the jammed document out to the

e Press Stop/Exit.

right.

Transferring Fax Journal report to

another fax machine

If you have not set up your Station ID, you

cannot enter fax transfer mode. (See Enter

personal information (station ID) in the Quick

Setup Guide.)

a Press Stop/Exit to interrupt the error

temporarily.

b Press MENU.

c Press a or b to display Service.

d Press Service.

d Close the ADF cover.

e Press Stop/Exit.

e Press Data Transfer.

f Press Report Trans.

IMPORTANT

To avoid document jams close the ADF

cover correctly by pushing it gently in the

middle.

g Enter the fax number to which the Fax

Journal report will be forwarded.

h Press Mono Start.

161

Document is jammed inside the ADF

unit

Printer jam or paper jam

Take out the jammed paper depending on

where it is jammed in the machine.

a Take out any paper from the ADF that is

not jammed.

a Pull the paper trays (1) out of the

b Lift the document cover.

machine.

c Pull the jammed document out to the

right.

d Close the document cover.

e Press Stop/Exit.

b Push the two green levers up on both

sides.

162

Troubleshooting and Routine Maintenance

c Pull out the jammed paper (1) and press

Stop/Exit.

e Reset the machine by lifting the scanner

cover from the front of the machine and

then close it.

„ If you cannot remove the jammed

paper from the front side, or the error

message still appears on the LCD

after you remove the jammed paper,

please go to the next step.

f Open the Outer Rear Cover (1) from the

back of the machine. Pull the jammed

paper out of the machine.

d Push the green duplex unit up.

163

g Close the Inner Rear Cover (1) if it is

IMPORTANT

open as shown in the illustration.

• If the paper is jammed under the print

head, unplug the machine from the power

source, and then move the print head to

take out the paper.

• If the print head is at the right corner as

shown in the illustration, you cannot move

the print head. Hold down Stop/Exit until

the print head moves to the middle. Then

unplug the machine from the power

source, and take out the paper.

h Close the Outer Rear Cover.

Make sure the cover is closed correctly.

• If ink gets onto your skin, immediately

wash with soap and plenty of water.

i Using both hands, use the finger holds

on both sides of the machine to lift the

scanner cover (1) into the open position.

Make sure that there is no jammed

paper left in the corners of the machine.

164

Troubleshooting and Routine Maintenance

j Gently close the scanner cover (1) using

Routine maintenance

the finger holds on both sides of it.

Replacing the ink cartridges

Your machine is equipped with an ink dot

counter. The ink dot counter automatically

monitors the level of ink in each of the

4 cartridges. When the machine detects an

ink cartridge is running out of ink, the machine

will tell you with a message on the LCD.

Note

For example, when one of the ink

cartridge is nearly empty, the LCD will

display Ink low(name of colour).

You should purchase a replacement

cartridge in preparation for when the

machine indicates the colour is completely

empty.

CAUTION

Be careful not to trap your fingers under the

scanner cover.

Always use the finger holds provided on

both sides of the scanner cover when

opening and closing it.

When one of the ink cartridge is empty,

the LCD will display Cannot Printor

B&W Print Only.

You should only replace the actual ink

cartridge when this message Cannot

Printor B&W Print Onlyappears on

the LCD.

k Push paper tray #1 and paper tray #2

firmly back into the machine.

IMPORTANT

Make sure you pull out the paper support

until it clicks.

The LCD will tell you which ink cartridge is low

or needs replacing. Be sure to follow the LCD

prompts to replace the ink cartridges in the

correct order.

Even though the machine tells you to replace

ink cartridge, there will be a small amount of

ink left in the ink cartridge. It is necessary to

keep some ink in the ink cartridge to prevent

air from drying out and damaging the print

head assembly.

165

a Open the ink cartridge cover.

If one or more ink cartridges have

reached the end of their life, for example

Black, the LCD shows Cannot Print.

IMPORTANT

Brother multifunction machines are

designed to work with ink of a particular

specification and will work to a level of

optimum performance and reliability when

used with genuine Brother Branded ink

cartridges. Brother cannot guarantee this

optimum performance and reliability if ink

or ink cartridges of other specifications are

used. Brother does not therefore

b Press the lock release lever as shown to

release the ink cartridge indicated on

the LCD. Remove the cartridge from the

machine.

recommend the use of cartridges other

than genuine Brother Branded cartridges

or the refilling of used cartridges with ink

from other sources. If damage is caused

to the print head or other parts of this

machine as a result of using other brands

of ink or ink cartridges, any repairs

required as a result may not be covered by

the warranty.

c Open the new ink cartridge bag for the

colour shown on the LCD, and then take

out the ink cartridge.

166

Troubleshooting and Routine Maintenance

d Turn the green knob on the protective

yellow cap clockwise until it clicks to

release the vacuum seal, then remove

the cap (1).

f Gently push the ink cartridge until it

clicks, and then close the ink cartridge

cover.

g The machine will automatically reset the

ink dot counter.

Note

• If you replaced an ink cartridge, for

example Black, the LCD may ask you to

verify that it was a brand new one (for

example, Did You Change Black).

For each new cartridge you installed,

press Yesto automatically reset the ink

dot counter for that colour. If the ink

cartridge you installed is not a brand new

one, be sure to press No.

e Each colour has its own correct position.

Insert the ink cartridge in the direction of

the arrow on the label.

• If the LCD shows No Cartridgeor

Cannot Detectafter you install the ink

cartridges, check that the ink cartridges

are installed correctly.

CAUTION

If ink gets in your eyes, wash them out with

water at once and call a doctor if you are

concerned.

167

Cleaning the outside of the

machine

IMPORTANT

• DO NOT take out ink cartridges if you do

not need to replace them. If you do so, it

may reduce the ink quantity and the

machine will not know the quantity of ink

left in the cartridge.

Clean the Touchscreen as follows:

IMPORTANT

• To prevent activating the Touchscreen

while cleaning, put the machine into

Power Save mode first by pressing the

Power Save key.

• DO NOT touch the cartridge insertion

slots. If you do so, the ink may stain your

skin.

• If ink gets on your skin or clothing

immediately wash it off with soap or

detergent.

• DO NOT use any type of liquid cleaners

(including ethanol).

• If you mix the colours by installing an ink

cartridge in the wrong position, clean the

print head several times after correcting

the cartridge installation.

a Clean the Touchscreen with a dry soft

cloth.

• Once you open an ink cartridge, install it in

the machine and use it up within six

months of installation. Use unopened ink

cartridges by the expiration date written on

the cartridge package.

• DO NOT dismantle or tamper with the ink

cartridge, this can cause the ink to leak out

of the cartridge.

Clean the outside of the machine as

follows:

IMPORTANT

• Use neutral detergents. Cleaning with

volatile liquids such as thinner or benzine

will damage the outside surface of the

machine.

• DO NOT use cleaning materials that

contain ammonia.

• DO NOT use isopropyl alcohol to remove

dirt from the control panel. It may crack the

panel.

168

Troubleshooting and Routine Maintenance

a Pull the paper trays (1) completely out of

Cleaning the scanner glass

the machine.

a Lift the document cover (1). Clean the

scanner glass (2) and the white

plastic (3) with a soft lint-free cloth

moistened with a non-flammable glass

cleaner.

b Wipe the outside of the machine with a

b In the ADF unit, clean the white bar (1)

and the glass strip (2) with a lint-free

cloth moistened with a non-flammable

glass cleaner.

soft cloth to remove dust.

c Remove anything that is stuck inside the

paper tray.

d Wipe the paper trays with a soft cloth to

remove dust.

Note

In addition to cleaning the glass strip with

a non-flammable glass cleaner, run your

finger tip over the glass strip to see if you

can feel anything on it. If you feel dirt or

debris, clean the glass strip again

concentrating on that area. You may need

to repeat the cleaning process three or

four times. To test, make a copy after each

cleaning attempt.

e Put the paper trays firmly back in the

machine.

169

Cleaning the machine’s

printer platen

Cleaning the paper feed roller

If the paper feed rollers are stained with ink, it

may cause paper feed or duplex copy

problems.

CAUTION

a Unplug the machine from the electrical

socket and if the paper support flap is

open, close it, and then close the paper

support. Pull the paper trays completely

out of the machine.

Be sure to unplug the machine from the

electrical socket before cleaning the printer

platen.

a Using both hands, use the finger holds

on both sides of the machine to lift the

scanner cover until it locks securely into

the open position.

b Clean the machine’s printer platen (1)

and the area around it, wiping off any

scattered ink with a soft, dry, lint-free

cloth.

b Push the two green levers up on both

sides.

c Slightly moisten a soft, lint-free cloth

with water. Thoroughly wring the cloth

before using.

170

Troubleshooting and Routine Maintenance

d Clean the paper feed rollers (1) with the

cloth, using a side-to-side motion.

Slowly turn the rollers so that the whole

surface is cleaned.

Cleaning the paper pick-up

roller

a Pull the paper trays completely out of

the machine.

b Unplug the machine from the electrical

socket and open the Outer Rear

Cover (1) and Inner Rear Cover (2) from

the back of the machine.

e Push the green duplex unit up.

c Slightly moisten a soft, lint-free cloth

with water. Thoroughly wring the cloth

before using.

d Clean the paper pick up rollers (1) with

the cloth, using a side-to-side motion.

Slowly turn the rollers so that the whole

surface is cleaned.

f Put the paper trays firmly back in the

machine.

e Use a dry, soft, lint free cloth to dry the

rollers, using a side-to-side motion.

Slowly turn the rollers so that the whole

surface is dried.

g Re-connect the power cord.

Note

Do not use the machine again until the

rollers are dry. Using the machine before

the rollers are dry may cause paper feed

or duplex copy problems.

f Close the Inner Rear Cover and the

Outer Rear Cover.

Make sure the cover is closed correctly.

171

g Put the paper trays firmly back in the

Checking the print quality

machine.

If faded or streaked colours and text appear

on your output, some of the nozzles may be

clogged. You can check this by printing the

Print Quality Check Sheet and looking at the

nozzle check pattern.

h Re-connect the power cord.

i Do not use the machine again until the

rollers are dry.

Cleaning the print head

a Press

To maintain print quality, the machine will

automatically clean the print head. You can

start the cleaning process manually if there is

a print quality problem.

b Press Test Print.

c Press Print Quality.

d Press Colour Start.

Clean the print head and ink cartridges if you

get a horizontal line or blank text in the text or

graphics on your printed pages. You can

clean Black only, three colours at a time

(Cyan/Yellow/Magenta), or all four colours at

once.

The machine begins printing the Print

Quality Check Sheet.

e Check the quality of the four colour

blocks on the sheet.

Cleaning the print head consumes ink.

Cleaning too often uses ink unnecessarily.

f The LCD asks you if the print quality is

OK.

Do one of the following:

IMPORTANT

„ If all lines are clear and visible, press

Yesto finish the Print Quality check

and go to step j.

DO NOT touch the print head. Touching

the print head may cause permanent

damage and may void the print head's

warranty.

„ If you can see missing short lines as

shown below, press No.

<Black>

a Press

Poor

b Press Cleaning.

c Press Black, Coloror All.

The machine cleans the print head.

When cleaning is finished, the machine

will go back to the Ready screen

automatically.

Note

If you clean the print head at least five

times and the print has not improved, try

installing a new genuine Brother Branded

replacement cartridge for each problem

colour. Try cleaning the print head again

up to five more times. If the print has not

improved call your Brother dealer.

g The LCD asks you if the print quality is

OK for black and three colours.

Press Yesor No.

172

Troubleshooting and Routine Maintenance

h The LCD asks you if you want to start

cleaning.

Checking the print alignment

Press Colour Start.

The machine starts cleaning the print

head.

You may need to adjust the print alignment

after transporting the machine, if your printed

text becomes blurred or images become

faded.

i After cleaning is finished, press

Colour Start.

a Press

The machine starts printing the Print

Quality Check Sheet again and then

return to step e.

b Press Test Print.

c Press Alignment.

j Press Stop/Exit.

If you repeat this procedure at least five

times and the print quality is still poor,

replace the ink cartridge for the clogged

colour.

d Press Mono Start or Colour Start.

The machine starts printing the

Alignment Check Sheet.

After replacing the ink cartridge, check

the print quality. If the problem still

exists, repeat the cleaning and test print

procedures at least five times for the

new ink cartridge. If ink is still missing,

call your Brother dealer.

e Check the 600 dpi and 1200 dpi test

prints to see if number 5 most closely

matches number 0.

f Do one of the following:

„ If the number 5 samples of both the

600 dpi and 1200 dpi test prints are

the best matches, press Yesto finish

the Alignment Check and go to

step i.

IMPORTANT

DO NOT touch the print head. Touching

the print head may cause permanent

damage and may void the print head's

warranty.

„ If another test print number is a

better match for either 600 dpi or

1200 dpi, press Noto choose it.

g For 600 dpi, press the number of the test

print that most closely matches the

number 0 sample (1-8).

Note

h For 1200 dpi, press the number of the

test print that most closely matches the

number 0 sample (1-8).

i Press Stop/Exit.

When a print head

nozzle is clogged

the printed

sample looks like

this.

After the print

head nozzle is

cleaned, the

horizontal lines

are gone.

173

Checking the ink volume

Packing and shipping

the machine

Although an ink volume icon appears on the

LCD, you can use the ink menu to see a large

graph showing the ink that is left in each

cartridge.

When you transport the machine, use the

packing materials that came with your

machine. Follow the instructions below to

properly pack your machine. Damage caused

to your machine during transit is not covered

by your warranty.

a Press

b Press Ink Volume.

The LCD shows the ink volume.

IMPORTANT

It is important to allow the machine to

‘park’ the print head after a print job. Listen

carefully to the machine before

unplugging it to make sure that all

mechanical noise has stopped. Not

allowing the machine to finish this parking

process may lead to print problems and

possible damage to the print head.

c Press Stop/Exit.

Note

You can check the ink volume from your

computer. (See Printing for Windows^®or

Printing and Faxing for Macintosh^®in the

Software User’s Guide on the CD-ROM.)

Machine Information

a Open the ink cartridge cover.

b Press the lock release lever to release

the ink cartridge and take out all the ink

cartridges. (See Replacing the ink

cartridges on page 165.)

Checking the serial number

You can see the machine’s serial number on

the LCD.

c Install the green protective part and then

a Press MENU.

close the ink cartridge cover.

b Press a or b to display Machine Info.

c Press Machine Info.

d Press Stop/Exit.

174

Troubleshooting and Routine Maintenance

g Gently close the scanner cover using

the finger holds on both sides of it as you

push down on the Scanner Cover

Support (1).

IMPORTANT

• Make sure that the plastic tabs on both

sides of the green protective part (1) have

securely clicked into place (2).

• If you are not able to find the green

protective part, DO NOT remove the ink

cartridges before shipping. It is essential

that the machine be shipped with either

the green protective part or the ink

cartridges in position. Shipping without

them will cause damage to your machine

and may void your warranty. When

travelling with the ink cartridges still in the

machine please keep the machine upright

as this will protect the machine from

leakage.

CAUTION

Be careful not to trap your fingers under the

scanner cover.

Always use the finger holds provided on

both sides of the scanner cover when

opening and closing it.

h Wrap the machine in the bag.

d Unplug the machine from the telephone

wall socket and take the telephone line

cord out of the machine.

e Unplug the machine from the electrical

socket and from the machine.

f Using both hands, use the finger holds

on both sides of the machine to lift the

scanner cover into the open position.

Then unplug the interface cable from the

machine, if it is connected.

175

i Pack the machine and the printed

materials in the original carton with the

original packing material as shown

below.

Do not pack the used ink cartridges in

the carton.

j Close the carton and tape it shut.

176

Menu and Features

On-screen

programming

Mode and menu keys

Access the main menu.

Your machine is designed to be easy to

operate with LCD on-screen programming

using the menu buttons on the Touchscreen.

User-friendly programming helps you take full

advantage of all the menu selections your

machine has to offer.

Access each mode and its

menu of temporary settings.

Since your programming is done on the LCD,

we have created step-by-step on-screen

instructions to help you program your

Stop the current operation.

machine. All you need to do is follow the

instructions as they guide you through the

menu selections and programming options.

Menu table

You can program your machine by using the

Menu table that begins on page 178. These

pages list the menu selections and options.

Memory storage

Even if there is a power failure, you will not

lose the settings you have chosen using the

Menu key because they are stored

permanently. Also, you will not lose your

settings in the PhotoCapture, Fax and Copy

mode key menus if you have chosen

Set New Default. You may have to reset

the date and time.

IMPORTANT

During a power failure the machine will

retain messages that are in the memory

for approximately 24 hours.

177

Menu table

The menu table will help you understand the menu selections and options that are found in the

machine's programs. The factory settings are shown in Bold with an asterisk.

MENU(

)

Level1

Level2

Level3

Options

Descriptions

Page

General Setup Mode Timer

—

Off

Sets the time to return to

Fax mode.

0 Sec

30 Secs

1 Min

2 Mins*

5 Mins

Paper Size

(Options)

A4*

Tray Setting Tray#1

Sets the size and type of

paper in paper tray #1.

10x15cm

Letter

Legal

Ledger

Paper Type

(Options)

Plain Paper*

Inkjet Paper

Brother BP71

Other Glossy

Transparency

Paper Size

(Options)

Tray#2

Sets the size of the paper 29

in the paper tray #2.

A4*

Letter

Legal

Ledger

The factory settings are shown in Bold with an asterisk.

178

Menu and Features

Level1

Level2

Level3

Options

Descriptions

Page

General Setup Tray Setting

Tray Use:Copy Tray#1*

Tray#2

Choose the tray that will

be used for Copy mode.

(Continued)

Tray Use:Fax Tray#1

Tray#2

Choose the tray that will

be used for Fax mode.

Auto Select*

Off

Volume

Ring

Adjusts the ring volume.

Low

Med*

High

Off

Beeper

Speaker

Adjusts the volume level

of the beeper.

Low*

Med

High

Off

Adjusts the volume level

of the speaker.

Low

Med*

High

On*

Daylight Save

P.Save Setting

—

Changes for Daylight

Savings Time manually.

Off

Fax Receive:On

Customizes the

Power Save key not to

receive faxes in power

save mode.

Fax Receive:Off

LCD Settings LCD Contrast Light

Adjusts the contrast of the 33

LCD.

Med*

Dark

Backlight

Dim Timer

Light*

Med

You can adjust the

brightness of the LCD

backlight.

Dark

Off

You can set how long the 33

LCD backlight stays on for

after you go back to the

Ready screen.

10 Secs

20 Secs

30 Secs*

The factory settings are shown in Bold with an asterisk.

179

Level1

Level2

Level3

Options

1 Min

Descriptions

Page

General Setup Sleep Mode

—

You can choose how long 32

the machine will remain

idle before it goes into

sleep mode.

(Continued)

2 Mins

3 Mins

5 Mins

10 Mins*

30 Mins

60 Mins

A3 - Short Grain

—

Turn on this setting when 30

you use A3 short grain

paper.

Off*

Function Lock Set Password

Lock OffiOn

—

You can restrict selected

machine operation for up

to 20 restricted users and

all other non-authorized

Public users.

Setup User

Reset All Users

Fax

Setup Receive Ring Delay

2- 10(2*)

Sets the number of rings

before the machine

answers in Fax Only or

Fax/Tel mode.

(Example for

Australia)

F/T Ring Time

20 Secs

30 Secs*

40 Secs

70 Secs

(For New Zealand)

20 Secs

30 Secs*

40 Secs

55 Secs

On*

Sets the pseudo/double-

ring time in Fax/Tel mode.

Fax Detect

Receives fax messages

automatically when you

answer a call and hear the

fax tone.

Off

Remote Codes On* (l51, #51)

Allows you to answer all

calls at an extension or

external telephone and

use codes to turn the

machine on or off. You

can personalize these

codes.

(l91, #91 for New

Zealand)

Off

The factory settings are shown in Bold with an asterisk.

180

Menu and Features

Level1

Fax

Level2

Level3

Options

Descriptions

Page

Setup Receive Mono/Colour Mono(Max.A3)* Choose the receive

options for incoming

faxes.

(Continued)

Colour(Max.A4)

Auto Reduction

Memory Receive

On*

Cuts the size of incoming 52

faxes.

Off

Off*

You can set the machine

to either forward fax

Fax Forward

Fax Storage

PC Fax Receive

messages, store incoming

faxes in the memory (so

you can retrieve them

while you are away from

your machine), or send

faxes to your PC.

If you choose FaxForward

or PC Fax Receive, you

can turn on the Backup

Print safety feature.

Fax Preview On

Off*

Transmission On

On+Image

You can preview faxes.

Report Setting

Initial setup for

Transmission Verification

Report and Fax Journal

Report.

Off*

Off+Image

Off2

Off2+Image

Off

Journal Period

Every 50 Faxes

Every 6 Hours

Every 12 Hours

Every 24 Hours

Every 2 Days

Every 7 Days

—

Print Document

Remote Access

Remaining Jobs

—

Prints incoming faxes

store from the memory.

---l

Set your own code for

Remote Retrieval.

—

Check which jobs are in

the memory and lets you

cancel chosen jobs.

The factory settings are shown in Bold with an asterisk.

181

Level1

Fax

Level2

Level3

Options

Descriptions

Page

Miscellaneous Compatibility High*

Adjusts the modem speed 154

to help resolve

transmission problems.

(Continued)

Normal

Basic(for VoIP)

Distinctive On

Use with phone company 65

distincive ringing service

allows you to have a voice

number and fax number

on the one phone line.

(Not available in Off*

New Zealand)

Faxability

If you have FaxAbility from 68

Telecom, you can use this

function to store the

ringing pattern of your fax

number.

(For New Zealand Off*

only)

And if you set in to On, you

should use the registered

number only.

Call Waiting On

If you have Call Waiting as 69

well as FaxAbility, set the

Call Waiting to On.

(For New Zealand Off*

only)

The factory settings are shown in Bold with an asterisk.

182

Menu and Features

Network menu

Level1

Level2

Level3

Level4

Options

Auto*

Descriptions

Network

Wired LAN

TCP/IP

BOOT Method

Chooses the

BOOT method

that best suits

your needs.

Static

RARP

BOOTP

DHCP

IP Address

Subnet Mask

Gateway

[000-255].

Enter the IP

address.

[000-255].

[000-255]

[000-255].

Enter the Subnet

mask.

[000-255].

[000-255]

[000-255].

[000-255]

Enter the

Gateway

address.

Node Name

BRNXXXXXXXXXXXX Enter the Node

name.

WINS Config

Auto*

Chooses the

WINS

configuration

mode.

Static

WINS Server

DNS Server

APIPA

(Primary)

000.000.000.000 address of the

Specifies the IP

primary or

(Secondary)

secondary

000.000.000.000

server.

(Primary)

000.000.000.000 address of the

Specifies the IP

primary or

(Secondary)

secondary

000.000.000.000

server.

On*

Automatically

allocates the IP

address from the

link-localaddress

range.

Off

See Network User's Guide on the CD-ROM

The factory settings are shown in Bold with an asterisk.

183

Level1

Level2

Level3

Level4

Options

Descriptions

Network

(Continued)

Wired LAN

(Continued)

TCP/IP

IPv6

Enable or

Disable the IPv6

protocol. If you

want to use the

IPv6 protocol,

visit

(Continued)

Off*

http://solutions.

brother.com for

more information.

Ethernet

—

Auto*

Chooses the

Ethernet link

mode.

100B-FD

100B-HD

10B-FD

10B-HD

WLAN

TCP/IP

BOOT Method

Auto*

Chooses the

BOOT method

that best suits

your needs.

Static

RARP

BOOTP

DHCP

IP Address

Subnet Mask

Gateway

[000-255].

[000-255]

[000-255].

Enter the IP

address.

Enter the Subnet

mask.

[000-255]

[000-255].

Enter the

Gateway

address.

[000-255].

[000-255]

Node Name

BRWXXXXXXXXXXXX Enter the Node

name.

WINS Config

Auto*

Chooses the

WINS

configuration

mode.

Static

WINS Server

(Primary)

Specifies the IP

000.000.000.000 address of the

primary or

(Secondary)

secondary

000.000.000.000

server.

See Network User's Guide on the CD-ROM

The factory settings are shown in Bold with an asterisk.

184

Menu and Features

Level1

Level2

Level3

Level4

Options

Descriptions

Network

(Continued)

WLAN

TCP/IP

DNS Server

(Primary)

000.000.000.000 address of the

Specifies the IP

(Continued)

primary or

(Secondary)

secondary

000.000.000.000

server.

APIPA

On*

Automatically

allocates the IP

address from the

link-localaddress

range.

Off

IPv6

Sets the IPv6

protocol On.

Off*

—

Setup Wizard

SES/WPS/AOSS

—

You can

configure your

print server.

—

You can easily

configure your

wireless network

settings using the

one-button push

method.

WPS w/PIN Code

You can easily

configure your

wireless network

settings using

WPS with a PIN

code.

WLAN Status Status

Signal

—

You can see the

current wireless

network status.

You can see the

current wireless

network signal

strength.

SSID

—

You can see the

current SSID.

Comm. Mode

You can see the

current

Communication

Mode.

See Network User's Guide on the CD-ROM

The factory settings are shown in Bold with an asterisk.

185

Level1

Level2

Level3

Level4

Options

Descriptions

Network

(Continued)

E-mail/IFAX

Mail Address Mail Address

—

Enter the mail

address. (Up to

60 characters)

Setup Server SMTP Server

Enter the SMTP

server address.

Name

(Up to

30 characters)

IP Address

[000-255].

[000-255]

SMTP Port

[00001-65535]

Enter the SMTP

port number.

Auth. for SMTP None*

SMTP-AUTH

Selects the

Security method

for E-mail

POP bef. SMTP notification

POP3 Server

Enter the POP3

Name

server address.

(Up to

30 characters)

IP Address

[000-255].

[000-255]

POP3 Port

[00001-65535]

Enter the POP3

port number.

Mailbox Name

—

Enter the mail

box name. (Up to

20 characters)

Mailbox Pwd

—

Enter the

password to login

to the POP3

server. (Up to

20 characters)

APOP

Enables or

disables APOP.

Off*

See Network User's Guide on the CD-ROM

The factory settings are shown in Bold with an asterisk.

186

Menu and Features

Level1

Level2

Level3

Level4

Options

Descriptions

Network

(Continued)

E-mail/IFAX

(Continued)

Setup Mail RX Auto Polling On*

Automatically

checks the POP3

server for new

messages.

Off

Poll Frequency 1 Min

Sets the interval

for checking for

new messages

on the POP3

server.

(When

3 Mins

Auto Polling

is set to On.)

5 Mins

10 Mins*

30 Mins

60 Mins

All

Header

Selects the

contents of the

mail header to be

printed.

Subject+From+

None*

Del Error Mail On*

Deletes error

mails

automatically.

Off

Notification On

Receives

notification

messages.

MDN

Off*

Setup Mail TX Sender Subject

—

Displays the

subject that is

attached to the

Internet Fax data.

Size Limit

Limits the size of

E-mail

documents.

Off*

Notification On

Off*

Sends

notification

messages.

Setup Relay Rly Broadcast On

Off*

Relays a

document to

another fax

machine over the

internet.

Relay Domain

—

Registers the

Domain name.

Relay Report On

Off*

Prints the Relay

Broadcast

Report.

See Network User's Guide on the CD-ROM

The factory settings are shown in Bold with an asterisk.

187

Level1

Level2

Level3

Level4

Options

Descriptions

Network

(Continued)

Scan to FTP

Passive Mode On*

—

You can set

Passive Mode to

OFF or ON

Off

depending on

your FTP server

and network

firewall

configuration.

Port Number

—

You can change

the port number

used to access

the FTP server.

File Name1

File Name2

—

In addition to the

seven preset file

names, you can

store two user

defined file

names that can

be used for

creating an FTP

Server Profile.

Setup Profile Not Registered

—

You can setup

your FTP Profile.

Time Zone

Network I/F

LDAP

—

UTC+XX:XX

Sets the time

zone for your

country.

Wired LAN*

—

You can choose

the network

connection type.

WLAN

Allows you to

search for

information such

as fax numbers

and E-mail

Off*

addresses on

your server.

Factory Reset

—

Yes

—

Restores all

wired and

wireless network

settings to the

factory default.

See Network User's Guide on the CD-ROM

The factory settings are shown in Bold with an asterisk.

188

Menu and Features

MENU(

) (continued)

Level1

Level2

Level3

—

Options

Descriptions

Page

Print Reports XMIT Verify

Help List

—

Prints these lists and

reports.

—

Quick Dial

—

Alphabetical

Order

Numerical Order

Fax Journal

User Settings

—

Network Config

Caller ID hist.

Machine Info. Serial No.

Lets you check the serial

number of your machine.

174

Initial Setup Receive Mode

—

Fax Only*

Fax/Tel

External TAD

Manual

Choose the receive mode 49

that best suits your needs.

Date&Time

Station ID

Tone/Pulse

—

Puts the date and time on See

the LCD and in headings

of faxes you send.

Quick

Setup

Guide

Fax:

Set your name and fax

number to appear on each

page you fax.

Name:

Tone*

Choose the dialling mode.

(Not available in

New Zealand)

Pulse

Dial Tone

—

Detection

Turns Dial Tone Detection 154

on or off.

No Detection*

Local Language

English*

Allows you to change the

LCD language for your

country.

—

(Not Available in

AustraliaandNew

Zealand)

Spanish

The factory settings are shown in Bold with an asterisk.

189

Fax (

)

Level1

Level2

Level3

Options

Standard*

Fine

Descriptions

Page

Fax Resolution

—

Sets the resolution for

outgoing faxes.

S.Fine

Photo

Contrast

—

Auto*

Changes the lightness or

darkness of faxes you send.

Light

Dark

A4*

Glass ScanSize

Sets the glass scan size for

faxes.

Letter

Legal

Ledger

—

Broadcasting Add Number

Phone Book

—

You can send the same fax

message to more than one

fax number.

Preview

—

You can preview a fax

message before send it.

Off*

Delayed Fax

On (00:00)

Off*

Sets the time of day in

24-hour format that the

delayed faxes will be sent.

Batch TX

—

Combines delayed faxes to

the same fax number at the

same time of day into one

transmission.

Off*

Real Time TX

Polled TX

—

You can send a fax without

using the memory.

Off*

Standard

Sets up the document on

your machine to be retrieved

by another fax machine.

Secure

Off*

Polling RX

—

Standard

Secure

Timer

Off*

Sets up your machine to poll 87

another fax machine.

Overseas Mode

—

If you are having difficulty

sending faxes overseas, set

this to On.

Off*

Set New Default

Yes

You can save your fax

settings.

The factory settings are shown in Bold with an asterisk.

190

Menu and Features

Level1

Level2

Level3

Options

Yes

Descriptions

Page

Factory Reset

—

You can restore all settings

to the factory settings.

History

Outgoing Call Send a fax

—

You can choose a number

from the Outgoing Call

history and then send a fax

to it, add it to Speed Dial,

add it to One Touch Dial, or

delete it.

Add to Speed

Dial

Add to One

Touch Dial

Delete

Caller ID hist.

Send a fax

—

You can choose a number

from the Caller ID history and

then send a fax to it, add it to

Speed Dial, add it to

Add to Speed

Dial

Add to One

Touch Dial

One Touch Dial, or delete it.

Delete

Phone Book

Send a fax

—

You can dial by pressing only 40

a few keys (and Start).

Set Speed Dial

—

You can set up dial by

pressing only a few keys.

Set One Touch

Dial

You can set up One Touch

numbers.

Setup Groups

You can set up Group

numbers for Broadcasting.

Change

You can change One Touch 79

and Speed Dial numbers.

Delete

You can delete One Touch

and Speed Dial numbers.

The factory settings are shown in Bold with an asterisk.

191

Scan (

)

Level1

Option1

Option2

Option3

Descriptions

Page

Scan to E-mail

—

You can scan a monochrome See

or a colour document into

your E-mail application.

Software

User's

Guide

on the

CD-ROM

E-mail server Quality

Color 150 dpi

Color 300 dpi

Color 600 dpi

B/W 200x100 dpi

B/W 200 dpi

Chooses the file format to

send the scanned data via

E-mail server.

File Type

(If you chose

colour option in

Quality setting)

PDF*

JPEG

(If you chose

Mono option in

Quality setting)

TIFF

PDF*

A4*

Glass Scan Size

Sets the glass scan size for

scans.

Letter

Legal

Ledger

Yes

Set New Default

Factory Reset

You can save your scan

settings.

Yes

You can restore all settings to

the factory settings.

The factory settings are shown in Bold with an asterisk.

192

Menu and Features

Level1

Option1

Option2

Option3

Descriptions

Page

Scan to Image

—

You can scan a colour picture See

into your graphics

application.

Software

User's

Guide

on the

CD-ROM

Scan to OCR

Scan to File

—

You can have your text

document converted to an

editable text file.

—

You can scan a monochrome

or a colour document into

your computer.

Scan to Media

(when a memory

card or USB

Flash memory

drive is inserted)

Quality

Color 150 dpi

Color 300 dpi

Color 600 dpi

B/W 200x100 dpi

B/W 200 dpi

You can choose the scan

resolution and file format for

your document.

120

File Type

—

(If you chose

colour option in

Quality setting)

PDF*

JPEG

(If you chose

Mono option in

Quality setting)

TIFF

PDF*

A4*

Glass Scan Size

—

Sets the glass scan size for

scans.

121

Letter

Legal

Ledger

—

File Name

—

You can rename the file.

121

Set New Default

Yes

You can save your scan

settings.

Factory Reset

—

Yes

You can restore all settings to 121

the factory settings.

The factory settings are shown in Bold with an asterisk.

193

Level1

Option1

Option2

Option3

Descriptions

Page

Scan to FTP

Name

Quality

Color 150 dpi

Color 300 dpi

Color 600 dpi

B/W 200x100 dpi

B/W 200 dpi

Chooses the file format to

send the scanned data via

FTP.

See

Software

User's

Guide

on the

CD-ROM

(Choose or enter

the name that you

want to use for the

profile of the FTP

server. This name

will be displayed on

the LCD screen.)

File Type

(If you chose

colour option in

Quality setting)

PDF*

JPEG

(If you chose

Mono option in

Quality setting)

TIFF

PDF*

A4*

Glass Scan Size

Sets the glass scan size for

scans.

Letter

Legal

Ledger

—

File Name

You can rename the file.

Set New Default

Yes

You can save your scan

settings.

Factory Reset

Yes

You can restore all settings to

the factory settings.

The factory settings are shown in Bold with an asterisk.

194

Menu and Features

Level1

Option1

Option2

Option3

Descriptions

Page

Scan to FTP

(Continued)

IP Address

Quality

Color 150 dpi

Color 300 dpi

Color 600 dpi

B/W 200x100 dpi

B/W 200 dpi

Chooses the file format to

send the scanned data via

FTP.

See

Software

User's

Guide

on the

CD-ROM

(Enter the

IP address of the

FTP server.)

File Type

(If you chose

colour option in

Quality setting)

PDF*

JPEG

(If you chose

Mono option in

Quality setting)

TIFF

PDF*

A4*

Glass Scan Size

Sets the glass scan size for

scans.

Letter

Legal

Ledger

—

File Name

You can rename the file.

Set New Default

Yes

You can save your scan

settings.

Factory Reset

Yes

You can restore all settings to

the factory settings.

The factory settings are shown in Bold with an asterisk.

195

Copy (

)

Level1

Level2

Level3

Options

Fast

Descriptions

Page

Quality

—

Choose the Copyresolution 93

for the next copy.

Normal*

Best

Enlarge/Reduce 100%*

Enlarge

—

You can choose the

enlargement ratio for the

next copy.

198% 10x15cm

186% 10x15cm

LTR

142% A4

A3, A5

Reduce

—

97% LTR i A4

93% A4 i LTR

83% LGL i A4

You can choose the

reduction ratio for the next

copy.

69% A3iA4, A4iA5

47% A4

10x15cm

Fit to Page

—

Your machine will adjust

the size automatically to the

paper size you set.

Custom(25-400%)

—

You can choose the

enlargement or reduction

ratio for the next copy.

Tray Select

—

Tray#1*

Choose the tray that will be 98

used for Copy mode.

Tray#2

Paper Type

Plain Paper*

Inkjet Paper

Brother BP71

Other Glossy

Transparency

A4*

Choose the paper type that 97

matches the paper in the

tray.

(Tray #1 only)

Paper Size

—

Choose the paper size that 97

matches the paper in the

tray.

(Tray #1 only)

10x15cm

Letter

Legal

Ledger

The factory settings are shown in Bold with an asterisk.

196

Menu and Features

Level1

Level2

Level3

Options

Descriptions

Page

Brightness

—

Adjusts the brightness of

copies.

Dark

Light

-2

-1

Contrast

—

Adjusts the contrast of

copies.

-2

-1

Stack/Sort

—

Stack*

You can choose to stack or 96

sort multiple copies.

Sort

Page Layout

Off(1in1)*

2in1(P)

If you choose A3

or Ledger.

You can make N in 1,

1 to 2or Poster copies.

(When 2 in 1 is

chosen)

2in1(L)

4in1(P)

LGRx2 i LGRx1

LTRx2 i LGRx1

A3x2 i A3x1

A4x2 i A3x1

4in1(L)

1 to 2

Poster (2 x 2)

Poster (3 x 3)

(When poster 2x2

is chosen)

LGRx1 i LGRx4

LTRx1 i LGRx4

A3x1 i A3x4

A4x1 i A3x4

Auto*

Skew Adjustment

Book Copy

—

If your scanned copy is

skewed, your machine can

correct the data

Off

automatically.

—

Corrects dark borders and

skew when copying from

the scanner glass.

On(Preview)

(Skew Adjustment)

Shadow Revise

Off*

—

The factory settings are shown in Bold with an asterisk.

197

Level1

Level2

Level3

Options

Descriptions

Page

Watermark Copy Use Watermark

Edit Template

—

See the

You can place a logo or text 99

into your document as a

Watermark.

watermark copy

settings in the

following table.

Use Image

Duplex Copy

—

Portrait Long

edge flip

Enables or disables duplex 100

printing. You can also

choose long edge or short

edge duplex printing.

Portrait Short

edge flip

Landscape Long

edge flip

Landscape Short

edge flip

Off*

—

Favorite

Settings

Store

Rename

Favorite:1

You can save your

Favourite settings.

103

Favorite:2

Favorite:3

The factory settings are shown in Bold with an asterisk.

198

Menu and Features

Watermark Copy Settings

Option1

Option2

Option3

Option4

Descriptions

Page

Edit Template

—

Text

CONFIDENTIAL* Places a text into your

document as a Watermark

using a template.

DRAFT

COPY

—

Position

Pattern

Small

—

Size

Medium*

Large

-90°

Angle

-45°*

0°

+45°

+90°

—

Transparency

-2

-1

—

Colour

Yellow

Green

Orange

Black*

Blue

Red

Purple

The factory settings are shown in Bold with an asterisk.

199

Option1

Option2

Option3

Option4

Descriptions

Page

Use Image

Scan

Transparency

Places a logo or text into

your document as a

Watermark using a

scanned image.

-2

-1

(Set page and

press start)

Media

Position

Places a logo or text into

your document as a

Watermark using an image

from removable media.

Pattern

Small

Medium*

Large

-90°

Size

Angle

-45°*

0°

+45°

+90°

Transparency

-2

-1

The factory settings are shown in Bold with an asterisk.

200

Menu and Features

Photo Capture (

)

Level1

Level2

Level3

Options

Descriptions

Page

View Photos

See the print

settings in the

following table.

You can print all photos in

your memory card or USB

Flash memory drive.

109

(Print All Photos)

(Auto Correct)

The machine starts a Slide

Show of your photos.

(Slide Show)

The machine decides the

suitable effect for your

photo.

111

Enhance Photos Enhance

See the print

settings in the

following table.

You can adjust your photos 111

with these settings.

(Auto Correct)

(Enhance Skin)

(Enhance Scenery)

(Remove Red-Eye)

(Monochrome)

(Sepia)

(Auto Correct

Remove Red-Eye)

Trim

—

You can trim your photo

and print a part of the

image.

111

110

Index Print

Index Sheet

6 Images/Line

See the print

settings in the

following table.

You can print a thumbnail

page.

5 Images/Line

Print Photos

—

You can print an individual 111

image.

The factory settings are shown in Bold with an asterisk.

201

Print Settings

Option1

Option2

Option3

Option4

Descriptions

Page

Print Quality Normal

—

Choose the print quality.

(Does not appear Photo*

for DPOF

printing)

Paper Type

Plain Paper

—

Choose the paper type.

Inkjet Paper

Brother BP71

Other Glossy*

10x15cm*

13x18cm

Paper Size

(When A4 or

Letter is chosen)

Choose the paper and print 115

size.

8x10cm

9x13cm

10x15cm

13x18cm

15x20cm

Max. Size*

—

Letter

Ledger

Brightness

—

Adjusts the brightness.

Dark

Light

(Does not appear

when

-2

-1

Enhance Photos

is chosen.)

Contrast

—

Adjusts the contrast.