BROTHER HL 3075CW User Manual

Brother Color Printer

USER’S GUIDE

HL-3045CN

HL-3075CW

For visually-impaired users

You can read this manual with Screen

Reader ‘text-to-speech’ software.

You must set up the hardware and install the driver before you can use the printer.

Please use the Quick Setup Guide to set up the printer. You can find a printed copy in the box.

Please read this User’s Guide thoroughly before you use the printer. Keep the CD-ROM in a convenient place so you

can use it quickly if you need to.

Please visit us at http://solutions.brother.com/ where you can get product support, the latest driver updates and

utilities, and answers to frequently asked questions (FAQs) and technical questions.

Note: Not all models are available in all countries.

Version 0

USA/CAN

Symbols and conventions used in the documentation

The following symbols and conventions are used throughout the documentation.

Notes tell you how you should

Bold

Bold typeface identifies

specific keys on the

product’s control panel or on

the computer screen.

respond to a situation that may

arise or give tips about how the

operation works with other

features.

Italics

Italicized typeface

emphasizes an important

point or refers you to a

Recommended paper

Europe

USA

Plain paper

Xerox 4200 20 lb

Xerox Premier TCF 80 g/m

Hammermill Laser Print 24 lb (90g/m )

(No specific brand recommended)

Xerox Business 80 g/m

Recycled paper

Xerox Recycled Supreme 80 g/m

Avery laser label L7163

Labels

Avery laser labels white #5160

Envelope

Antalis River series (DL)

(No specific brand recommended)

 Before you buy a lot of paper, test a small quantity to make sure that the paper is suitable.

 Use paper that is made for plain-paper copying.

 Use paper that is 75 to 90 g/m²(20 to 24 lb).

 Use neutral paper. Do not use acidic or alkaline paper.

 Use long-grain paper.

 Use paper with a moisture content of approximately 5%.

 This printer can use recycled paper that meets DIN 19309 specifications.

IMPORTANT

• DO NOT use ink jet paper because it may cause a paper jam or damage your printer.

• If you use paper that is not recommended, a paper jam or misfeed may occur in the printer.

Note

• Preprinted paper must use ink that can withstand the temperature of the printer's fusing process (200

degrees centigrade).

• If you use bond paper, paper having a rough surface or paper that is wrinkled or creased, the paper may

exhibit degraded performance.

(To help you choose which paper to use with this printer, see Important information for choosing your paper

on page 169.)

Printing Methods

Types of envelopes

Most envelopes will be suitable for your printer. However, some envelopes may have feed and print quality

problems due to the way they have been made. A suitable envelope should have edges with straight, well-

creased folds and the leading edge should not be thicker than two pieces of paper. The envelope should lie

flat and not be of baggy or flimsy construction. You should buy quality envelopes from a supplier who

understands that you will be using the envelopes in a laser printer. Before you print a lot of envelopes, test

one to make sure that the print results are what you want.

Brother does not recommend a particular envelope because envelope manufacturers may change the

envelope specifications. You are responsible for the quality and performance of the envelopes you use.

 Do not use damaged, curled, wrinkled, irregularly shaped, extremely shiny or textured envelopes.

 Do not use envelopes with clasps, snaps, tie strings, self-adhesive components, windows, holes, cutouts

or perforations.

 Do not use envelopes that are of a baggy construction, not sharply creased, embossed (have raised

writing on them) or pre-printed on the inside.

 Do not use envelopes that were previously printed by a laser / LED printer.

 Do not use envelopes that cannot be arranged when put in a pile.

 Do not use envelopes that are made of paper that weighs more than the paper weight specifications for

the printer.

 Do not use envelopes that have been badly made, with edges that are not straight or consistently square.

If you use any of the types of envelopes listed above, they may damage your printer. This damage is not

covered under any Brother warranty or service agreement.

Note

• Do not put different types of paper in the paper tray at the same time because it may cause paper jams or

misfeeds.

• Do not print envelopes using duplex printing.

• You must choose the same paper size from your application as the paper in the tray.

Printing Methods

Unprintable area

The area of the paper that cannot be printed on is shown in the table below:

Note

The area that cannot be printed on may vary depending on the paper size and the printer driver you are

using. The unprintable area shown below is for A4 / Letter size paper.

Portrait

Landscape

Windows Printer Driver and Macintosh printer driver

BRScript Printer Driver for Windows and Macintosh (HL-3075CW only)

4.23 mm (0.16 in.)

Printing Methods

Printing methods

Printing on plain paper

Printing on plain paper from the paper tray

(For the recommended paper to use, see About paper on page 1.)

a Pull the paper tray completely out of the printer.

b While pressing the green paper-guide release lever, slide the paper guides to fit the paper size. Make

sure that the guides are firmly in the slots.

Printing Methods

c Put paper in the tray, and make sure that the paper is below the maximum paper mark (bbb) (1). The

side to be printed on must be face down.

IMPORTANT

Make sure the paper guides touch the sides of the paper so it will feed properly.

d Put the paper tray firmly back in the printer. Make sure that it is completely inserted into the printer.

e Lift up the support flap (1) to prevent paper from sliding off the face-down output tray, or remove each

page as soon as it comes out of the printer.

Printing Methods

f Choose the following from the printer driver:

Paper Size ............................(1)

Media Type ...........................(2)

Paper Source .......................(3)

and any other settings you may want to make. (See Driver and Software in Chapter 2.)

 Windows^®printer driver

 BR-Script printer driver for Windows^®(HL-3075CW only)

Note

To use the BR-Script printer driver for Windows^®you must install the driver using the Custom Install from

the CD-ROM.

Printing Methods

 Macintosh printer driver

g Send the print data to the printer.

Printing Methods

Printing on plain paper or bond paper from the Manual feed slot

(For the recommended paper to use, see About paper on page 1.)

Note

The printer automatically turns on the Manual Feed mode when you put paper in the manual feed slot.

a Lift up the support flap (1) to prevent paper from sliding off the face-down output tray, or remove each

page as soon as it comes out of the printer.

b Open the manual feed slot cover.

Printing Methods

c Using both hands, slide the manual feed slot paper guides to the width of the paper that you are going

to use.

d Using both hands, put one piece of paper in the manual feed slot until the front edge of the paper touches

the paper feed roller. Wait until the machine automatically feeds the paper. When you feel the machine

pull in the paper, let go.

Note

• Put the paper into the manual feed slot with the side to be printed face up.

• Make sure that the paper is straight and in the correct position on the manual feed slot. If it is not, the paper

may not be fed properly, resulting in a skewed printout or a paper jam.

• Pull the paper out completely when you retry putting the paper into the manual feed slot.

• Do not put more than one piece of paper in the manual feed slot at any one time, as it may cause a jam.

• If you put paper or other print media in the manual feed slot before the printer is in the Ready state, an

error may occur and the printer will stop printing.

Printing Methods

e Choose the following from the printer driver:

Paper Size ............................(1)

Media Type ...........................(2)

Paper Source .......................(3)

and any other settings you may want to make. (See Driver and Software in Chapter 2.).

 Windows^®printer driver

 BR-Script printer driver (HL-3075CW only)

Note

To use the BR-Script printer driver for Windows^®you must install the driver using the Custom Install from

the CD-ROM.

Printing Methods

 Macintosh printer driver

f Send the print data to the printer.

g After the LCD shows Manual Feed, put in the next sheet of paper as in step d and repeat for each

page you want to print.

Note

The LCD will show Manual Feeduntil a sheet of paper is put in the manual feed slot.

Printing Methods

Printing on thick paper, labels and envelopes

When the back output tray is pulled down, the printer has a straight paper path from the manual feed slot

through to the back of the printer. Use this paper feed and output method when you want to print on thick

paper, labels or envelopes. (For the recommended paper to use, see About paper on page 1 and Types of

envelopes on page 3.)

a Open the back cover (back output tray).

b Open the manual feed slot cover.

c <For printing envelopes only>

Pull down the two gray levers, one on the left-hand side and one on the right-hand side, toward you as

shown in the illustration below.

Printing Methods

d Using both hands, slide the manual feed slot paper guides to the width of the paper that you are going

to use.

e Using both hands, put one piece of paper or one envelope in the manual feed slot until the front edge of

it touches the paper feed roller. When you feel the machine automatically pull it in, let go.

Note

• Put the paper or envelope into the manual feed slot with the side to be printed face up.

• Make sure that the paper or envelope is straight and in the proper position on the manual feed slot. If it is

not, the paper or the envelope may not be fed properly, resulting in a skewed printout or a paper jam.

• Pull the paper or envelope out completely when you retry putting the paper into the manual feed slot.

• Do not put more than one piece of paper or one envelope in the manual feed slot at any one time, as it

may cause a jam.

• If you put paper or other print media in the manual feed slot before the printer is in the Ready state, an

error may occur and the printer will stop printing.

Printing Methods

f Choose the following from the printer driver:

Paper Size ............................(1)

Media Type ...........................(2)

Paper Source .......................(3)

and any other settings you may want to make. (See Driver and Software in Chapter 2.).

 Windows^®printer driver

 BR-Script printer driver (HL-3075CW only)

Printing Methods

Note

• To use the BR-Script printer driver for Windows^®you must install the driver using the Custom Install

from the CD-ROM.

• When you use Envelope #10, choose Com-10 for the Paper Size.

• For other envelopes which are not listed in the printer driver, such as Envelope #9 or Envelope C6,

choose User Defined... (for Windows^®printer driver), PostScript Custom Page Size (for BR-Script

printer driver for Windows^®) or Custom Page Sizes (for Macintosh printer driver). For more information

on envelope sizes, see Paper size on page 171.

 Macintosh printer driver

g Send the print data to the printer.

h After the LCD shows Manual Feed, put in the next sheet of paper or envelope as shown in step e.

Repeat for each page that you want to print.

i <For printing envelopes only>

When you have finished printing, reset the two gray levers which are pulled down at step c back to the

original position.

Note

• The LCD will show Manual Feeduntil a sheet of paper or an envelope is put in the manual feed slot.

• Remove each sheet or envelope at once after printing. Stacking the sheets or envelopes may cause the

paper to jam or curl.

Printing Methods

Note

• If envelopes get smudged during printing set the Media Type to Thick Paper or Thicker Paper to

increase the fixing temperature.

• If the envelopes are creased after they are printed, see Improving the print quality on page 153.

• (For Windows^®users) If DL size double flap envelopes are creased after printing, choose DL Long Edge

in Paper Size, from the Basic tab. Put a new DL size double-flap envelope in the manual feed slot with

the longest edge of the envelope in first, then print again.

• Envelope joints that are sealed by the manufacturer should be secure.

• All sides of the envelope should be properly folded without wrinkles or creases.

Printing Methods

Duplex printing

The supplied printer drivers all enable duplex printing. For more information about how to choose the settings,

see the Help text in the printer driver.

Guidelines for printing on both sides of the paper

 If the paper is thin, it may wrinkle.

 If paper is curled, straighten it and then put it back in the paper tray or the manual feed slot.

 If the paper is not feeding properly, it may be curled. Remove the paper and straighten it.

 When you use the manual duplex function, it is possible that there may be paper jams or poor print quality.

(If there is a paper jam, see Paper jams and how to clear them on page 146. If you have a print quality

problem, see Improving the print quality on page 153.)

Note

• The screens in this section are from Windows^®XP. The screens on your computer may vary depending

on your operating system.

• Make sure that the paper tray is completely inserted into the printer.

• You should use plain paper, recycled paper or thin paper. Do not use bond paper.

Printing Methods

Manual duplex printing

 The BR-Script printer driver (PostScript 3™ emulation) does not support manual duplex printing.

 If you are using the Macintosh Printer Driver, see Manual Duplex Printing on page 63.

Manual duplex printing from the paper tray

a In the printer driver choose the Basic tab, and choose the Manual Duplex printing mode from the

Manual Duplex / Booklet setting, and then from the Basic tab choose the Paper Source to be Tray1.

b Send the data to the printer, then click OK on the computer screen. The printer will automatically print

all the even-numbered pages on one side of the paper first.

c Remove the printed even-numbered pages from the output tray and then, in the same order ¹, put them

back in the paper tray with the side to be printed on (blank side) face down. Follow the instructions on

the computer screen.

When printing to the Back output tray put the paper back in the tray in the opposite order it came out.

Printing Methods

d The printer will now automatically print all the odd-numbered pages on the other side of the paper.

Note

When you put paper in the paper tray, first empty the tray. Next, put the printed pages in the tray, with the

printed side face up. (Do not add the printed pages to the top of a stack of unprinted paper.)

Manual duplex printing from the manual feed slot

Note

You should use plain paper and recycled paper. Do not use bond paper.

a In the printer driver choose the Basic tab, and choose the Manual Duplex printing mode from the

Manual Duplex / Booklet setting, and then from the Basic tab choose the Paper Source to be Manual.

b Open the manual feed slot cover.

c Using both hands, slide the manual feed slot paper guides to the width of the paper that you are going

to use.

Printing Methods

d Using both hands put the paper in the manual feed slot with the side that is going to be printed on first

facing up. Send the data to the printer, then follow the instructions on the computer screen. Repeat this

step until you have printed all the even-numbered pages.

e Remove the printed even-numbered pages from the output tray and then, in the same order ¹, put them

back into the manual feed slot. Put the paper with the side to be printed on (the blank side) face up.

Follow the instructions on the computer screen.

When printing to the Back output tray put the paper back in the tray in the opposite order it came out.

Printing Methods

Paper orientation for manual duplex printing

The printer prints the second page first.

If you print 10 pages on 5 sheets of paper, it will print page 2 and then page 1 on the first sheet of paper. It

will print page 4 and then page 3 on the second sheet of paper. It will print page 6 and then page 5 on the

third sheet of paper, and so on.

When doing manual duplex printing, the paper must be put in the paper tray in the following way:

 For the paper tray:

• Put the side to be printed on face down with the leading edge (top) of the paper at the front of the tray.

• To print on the second side, put the paper face up, with the leading edge (top) of the paper at the front

of the tray.

• If letterhead paper is used, put the paper in the tray with the heading face up at the front of the tray.

• To print on the second side, put the heading face down at the front of the tray.

 For the manual feed slot:

• Put the side to be printed on face up with the leading edge (top) of the paper in first.

• To print on the second side, put the paper face down, with the leading edge (top) of the paper in first.

• If letterhead paper is used, put it in with the heading face down and in first.

• To print on the second side, put the heading face up and in first.

Booklet printing (for Windows^®printer driver)

a Put paper in the paper tray or manual feed slot.

b Open the Properties dialog box in the printer driver.

c From the General tab, choose the Printing Preferences button.

d From the Basic tab, choose Booklet from the Manual Duplex / Booklet setting. If you want to change

the booklet printing setting, click Duplex Settings.

e Click OK .

Printing Methods

Printing photos from a digital camera (HL-3075CW only)

Your Brother printer supports the PictBridge standard, allowing you to connect to and print photos directly

from any PictBridge compatible digital camera. Even if your camera is not in PictBridge mode or does not

support PictBridge, you can connect your camera as a normal storage device. This enables you to print

photos from your camera. Follow the steps for Printing data from a USB flash memory drive with direct print

(HL-3075CW only) on page 27.

PictBridge requirements

 The machine and the digital camera must be connected using a suitable USB cable.

 The image file must be taken with the digital camera you want to connect to the printer.

Setting your digital camera

Make sure your camera is in PictBridge mode. The following PictBridge settings may be available from the

LCD of your PictBridge compatible camera. Depending on your camera some of these setting may not be

available.

 Copies

 Qualities

 Paper Size

 Date Print

 File Name Print

 Layout (1 in 1 printing / Index printing only)

You can also set the following PictBridge settings by using the control panel.

Submenu

Options

PictBridge

Letter*/ A4/ B5 / A5 / B6 / A6

See PictBridge

(HL-3075CW only)

on page 91

Paper Size

Orientation

<For Letter,A4,B5> Portrait*/Landscape

<For A5,B6,A6> Portrait/Landscape*

Off* /On

Date & Time

Off* / On

File Name

Normal* / Fine

Print Quality

The default settings are shown in Bold with an asterisk.

These menu selections are also set by your camera. Camera settings are prioritized as long as your camera is not set to use the Printer Settings

(Default settings).

Printing Methods

Printing images

a Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the

front of the printer using a suitable USB cable.

b Turn on the camera. When the printer has recognized the camera, the LCD shows the following message

Camera Connected

c Set your camera to print an image. Set the number of copies if you are asked.

When the printer starts printing a photo, the LCD will show Printing.

IMPORTANT

DO NOT remove the digital camera from the USB direct interface until the printer has finished printing.

Connecting a camera as a storage device

Even if your camera is not in PictBridge mode, or does not support PictBridge, you can connect your camera

as a normal storage device. This enables you to print photos from your camera. Follow the steps for Printing

data directly from the USB flash memory drive on page 29.

(If you would like to print photos in PictBridge mode, see Setting your digital camera on page 23.)

Note

The name of the storage mode and operation differs among digital cameras. Please refer to the

documentation supplied with your camera for detailed information, such as how to switch from PictBridge

mode to mass storage mode.

Printing Methods

DPOF printing

DPOF stands for Digital Print Order Format.

Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd.,

Panasonic Corporation and Sony Corporation) created this standard to make it easier to print images from a

digital camera.

If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the

images and number of copies you want to print.

The following DPOF settings are available:

 1 in 1 printing

 Copies

Printing images with Secure Function Lock 2.0 enabled (HL-3075CW only)

For more information about Secure Function Lock 2.0, see Chapter 14 of the Network User’s Guide on the

CD-ROM we have supplied.

a Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the

front of the printer using a suitable USB cable.

b Turn on the camera. The following message appears if Secure Function Lock is on. Press OK.

Function Lock

c Press + or - to choose ID. Press OK

ID Name 1

d Enter the password. Press OK

PIN : XXXX

Printing Methods

Note

If your ID has the restricted options, the following messages appear on the LCD.

Message

Meaning

Access Denied

Limit Exceeded

Printing pictures directly from a camera to the Brother machine is restricted.

The number of pages you are allowed to print is exceeded. The print job will be

canceled.

Mono Print Only

Not Available

Printing color documents is restricted.

Printing pictures directly from a camera to the Brother machine is restricted.

e The following message appears if the password is correct.

Camera Connected

f Set your camera to print an image. Set the number of copies if you are asked.

When the printer starts printing a photo, the LCD will show Printing.

IMPORTANT

DO NOT remove the digital camera from the USB direct interface until the printer has finished printing.

Printing Methods

Printing data from a USB flash memory drive with direct print

(HL-3075CW only)

With the Direct Print feature, you do not need a computer to print data. You can print by just plugging your

USB flash memory drive into the printer´s USB direct interface.

There might be some USB flash memory drives that will not work with the printer.

Supported file formats

Direct print supports the following file formats:

 PDF version1.7 ¹

 JPEG

 Exif+JPEG

 PRN (created by HL-3045CN or HL-3075CW printer driver)

 TIFF (scanned by all MFC or DCP Brother models)

 PostScript^®3™(created by the HL-3075CW BRScript3 printer driver)

 XPS version 1.0

Data that includes a JBIG2 image file, JPEG2000 image file, or a transparency files is not supported.

Direct Print default settings

Sub menu

Options

Print Menu

Output Color

Auto*/Color/Mono

See Print Menu

on page 84

Direct Print Paper Size

Media Type

Letter*/Legal/A4/Executive/JIS B5/B5/A5 See Direct Print

/A5 L/JIS B6/B6/A6/A4Long/Folio

(HL-3075CW only)

on page 90

Plain Paper*/Thick Paper/Thicker

Paper/Thin Paper/Recycled Paper/Bond

Paper

Multiple Page

1in1*/2in1/4in1/9in1/16in1/25in1/

1in22pages/1in33pages/1in44pages/

1in55pages

Orientation

Collate

Portrait*/Landscape

On*/Off

Print Quality

PDF Option

Normal*/Fine

Document*/Document&Stamps/Document&M

arkup

Index Print

Simple*/Details

The default settings are shown in Bold with an asterisk.

Printing Methods

Creating a PRN or PostScript^®3™ (HL-3075CW only) file for direct printing

a From the menu bar of an application, click File, then Print.

b Choose HL-3075CW (1) and check the Print to file box (2). Click Print.

c Choose the folder you want to save the file to and enter the file name if you are prompted to. If you are

prompted for a file name only, you can also specify the folder you want to save the file in by entering the

directory name. For example:

C:\Temp\FileName.prn

If you have a USB flash memory drive connected to your computer, you can save the file directly to the

USB flash memory drive.

Printing Methods

Printing data directly from the USB flash memory drive

a Connect your USB flash memory drive to the USB Direct Interface (1) on the front of the printer. When

the printer has recognized the USB flash memory drive, the LCD shows the following message.

Checking device

1./XXXX.FOLDER1

b Folder names and file names not in a folder will be shown on the LCD. Press + or - to choose the folder

name or file name and press OK.

c Files: Press + or - to choose a default printing option and Press OK to select it, make the necessary

changes to the printing options and press Go, then press + or - to enter the number of copies you want,

then press Go.

Folders: Press + or - to select the file you want to print and press OK. Press + or - to choose a default

printing option and press OK to select it, make the necessary changes to the printing options and press

Go, then press + or - to enter the number of copies you want, then press Go.

Printing Default settings

Paper Size

Media Type

PDF Option

Multiple Page

Print Quality

Orientation

Output Color

Collate

IMPORTANT

DO NOT remove the USB flash memory from the USB direct interface until the printer has finished printing.

Printing Methods

Printing data directly from the USB flash memory drive with Secure Function

Lock 2.0 enabled (HL-3075CW only)

For more information about Secure Function Lock 2.0, see Chapter 14 of the Network User’s Guide on the

CD-ROM we have supplied.

a Connect your USB flash memory drive to the USB Direct Interface (1) on the front of the printer. When

the printer has recognized the USB flash memory drive, the LCD shows the following message.

Function Lock

b Press + or - to choose ID. Press OK

ID Name 1

c Enter the four-digit password. Press OK

PIN : XXXX

Note

If your ID has the restricted options, the following messages appear on the LCD.

Message

Meaning

Access Denied

Printing pictures directly from the USB flash memory drive to the Brother machine is

restricted.

Limit Exceeded

The number of pages you are allowed to print is exceeded. The print job will be

canceled.

No Permission

Mono Print Only

Not Available

Printing color documents is restricted. The print job will be canceled.

Printing color documents is restricted.

Printing pictures directly from the USB flash memory drive to the Brother machine is

restricted.

d The file names appear if the password is correct.

1./XXXX.FOLDER1

e Folder names and file names not in a folder will be shown on the LCD. Press + or - to choose the folder

name or file name and press OK.

Printing Methods

f Files: Press + or - to choose a default printing option and Press OK to select it, make the necessary

changes to the printing options and press Go, then press + or - to enter the number of copies you want,

then press Go.

Folders: Press + or - to select the file you want to print and press OK. Press + or - to choose a default

printing option and press OK to select it, make the necessary changes to the printing options and press

Go, then press + or - to enter the number of copies you want, then press Go.

Printing Default settings

Paper Size

Media Type

PDF Option

Multiple Page

Print Quality

Orientation

Output Color

Collate

IMPORTANT

DO NOT remove the USB flash memory from the USB direct interface until the printer has finished printing.

Driver and Software

Printer driver

A printer driver is software that translates data from the format used by a computer to the format that a

particular printer needs. Typically, this format is page description language (PDL).

The printer drivers for the supported versions of Windows^®and Macintosh are on the CD-ROM we have

supplied or on the Brother Solutions Center at http://solutions.brother.com/. Install the drivers by following the

Quick Setup Guide. The latest printer driver can be downloaded from the Brother Solutions Center at

http://solutions.brother.com/.

(If you want to uninstall the printer driver, see Uninstalling the printer driver on page 69.)

For Windows^®

 Windows^®printer driver (the most suitable printer driver for this product)

 BR-Script printer driver (PostScript^®3™ language emulation for HL-3075CW only) ¹

Install the driver using the Custom Install from the CD-ROM.

For Macintosh

 Macintosh printer driver (the most suitable printer driver for this product)

 BR-Script printer driver (PostScript^®3™ language emulation for HL-3075CW only) ¹

To install the driver, see Installing the BR-Script3 printer driver on page 65.

For Linux^{® 1 2}

 LPR printer driver

 CUPS printer driver

Download the printer driver for Linux from http://solutions.brother.com/ or a link on the CD-ROM we have supplied.

Depending on Linux distributions, the driver may not be available.

Note

• For more information about Linux printer driver, visit us at http://solutions.brother.com/.

• The printer driver for Linux may be released after the initial release of this product.

Driver and Software

BR-Script printer Macintosh

LPR / CUPS

Windows

driver

Printer Driver

printer driver

(HL-3075CW only)

Windows XP Home Edition

Windows XP Professional

Windows Vista

Windows 7

Windows Server 2003

Windows Server 2008

Windows XP Professional x64

Edition

Windows Server 2003 x64 Edition

Windows Server 2008 R2 Edition

Mac OS X 10.4.11, 10.5.x, 10.6.x

Linux

For the information on supported Linux distribution and to download the printer driver, visit us at http://solutions.brother.com/.

You can also download the printer driver from a link on the supplied CD-ROM. If you download from a link on CD-ROM, click Install Other Drivers

or Utilities, then click For Linux users on the screen menu. Access to internet is required.

Driver and Software

You can change the following printer settings when you print from your computer.

 Paper Size

 Orientation

 Copies

 Media Type

 Print Quality

 Color / Mono

 Multiple Page

 Manual Duplex / Booklet (Manual Duplex printing ¹)

 Paper Source

 Scaling

 Reverse Print

 Watermark ^{1 2}

 Header-Footer Print ^{1 2}

 Toner Save Mode

 Secure Print

 Administrator ^{1 2}

 User Authentication ^{1 2 4}

 Color Calibration ^{1 3}

 Use Reprint ^{1 3}

 Sleep Time

 Improve Print Output

These settings are not available with the BR-Script printer driver for Windows^®.

These settings are not available with the Macintosh printer driver and the BR-Script printer driver for Macintosh.

These settings are not available with the BR-Script printer driver for Macintosh.

This setting is not available for HL-3045CN.

Driver and Software

Features in the printer driver (for Windows^®)

(For more information, see the Help text in the printer driver.)

Note

• The screens in this section are from Windows^®XP. The screens on your computer will vary depending on

your operating system.

• You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General

tab of the Printer Properties dialog box.

Basic tab

You can also change Page Layout settings by clicking the illustration on the left side of the Basic tab.

a Choose the Paper Size, Orientation, Copies, Media Type, Print Quality and Color/Mono (1).

b Choose the Multiple Page and Manual Duplex/Booklet (2).

c Choose the Paper Source (3).

d Click OK to apply your chosen settings.

To return to the default settings, click Default, then OK.

Note

This area (4) shows the current settings.

Driver and Software

Paper Size

From the drop-down list choose the Paper Size you are using.

Orientation

Orientation selects the position of how your document will be printed (Portrait or Landscape).

Portrait

Landscape

Copies

The copies selection sets the number of copies that will be printed.

 Collate

With the Collate check box selected, one complete copy of your document will be printed and then

repeated for the number of copies you selected. If the Collate check box is not selected, then each page

will be printed for all the copies selected before the next page of the document is printed.

Collate checked

Collate non-checked

Media Type

You can use the following types of media in your printer. For the best print quality, select the type of media

that you wish to use.

Plain Paper

Env. Thick

Thin Paper

Env. Thin

Thick Paper

Thicker Paper Bond Paper

Envelopes

Recycled Paper Label

Note

• When using ordinary plain paper (60 to 105 g/m², 16 to 28 lb) choose Plain Paper. When using heavier

weight paper or rough paper choose Thick Paper or Thicker Paper. For bond paper, choose Bond

Paper.

• When you use envelopes, choose Envelopes. If the toner is not fixed to the envelope correctly when

Envelopes has been selected, choose Env. Thick. If the envelope is crumpled when Envelopes has

been selected, choose Env.Thin.

Driver and Software

Print Quality

You can choose the following print quality settings.

 Normal

600600 dpi. Recommended for ordinary printing. Good print quality with reasonable print speeds.

 Fine

2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs. Since

the print data is much larger than in normal mode, processing time / data transfer time and printing time

will be longer.

Note

• The print speed will change depending on what print quality setting you choose. Higher print quality takes

longer to print, while lower print quality takes less time to print.

• (HL-3045CN only) If you choose Fine, the LCD may show Out of Memorybecause the printer’s memory

is full. If you still get the same error message after you try printing several times, add more memory. (See

Installing extra memory on page 99.)

Color/Mono

You can change the Color/Mono settings as follows:

 Color

When your document contains color and you want to print it in color, select this mode.

 Mono

Select this mode if your document has only black and grayscale text and/or objects. If your document

contains color, selecting Mono mode prints your document in 256 levels of gray.

 Auto

The printer checks the content of your documents for color. If color is detected, it prints in color. If no color

content is detected, it prints in monochrome. The total printing speed may become slower.

Note

If the Cyan, Magenta or Yellow toner reaches the end of its life, choosing Mono will allow you to keep

printing as long as the Black toner does not reach the end of its life.

Driver and Software

Settings Dialog

You can change the following setting by clicking Settings from the Basic tab.

 Color Mode

The following options are available in color Matching mode:

• Normal

This is the default color mode.

• Vivid

The color of all elements are adjusted to become a more vivid color.

• Auto

The printer driver automatically selects the Color Mode type.

• None

 Import

You can adjust the print configuration of a particular image by clicking settings. When you have finished

adjusting the image parameters, such as brightness and contrast, you can import those settings as a print

configuration file. Use the Export function to create a print configuration file from the current settings.

 Export

You can adjust the print configuration of a particular image by clicking settings. When you have finished

adjusting the image parameters, such as brightness and contrast, you can export those settings as a print

configuration file. Use the Import function to load a previously exported configuration file.

 Improve Gray Color

You can improve the image quality of a shaded area.

 Enhance Black Printing

If a black graphic cannot be printed correctly, choose this setting.

 Improve Thin Line

You can improve the image quality of thin lines.

 Improve Pattern Printing

Select this option if printed fills and patterns are different from the patterns and fills you see on your

computer.

Multiple Page

The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on

one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper.

 Page Order

When N in 1 option is selected, the page order can be selected from the drop-down list.

 Border Line

When printing multiple pages on one sheet with the Multiple Page feature you can choose to have a solid

border, dash border or no border around each page on the sheet.

Driver and Software

Manual Duplex / Booklet

When you want to print a booklet or do manual duplex printing, use this function.

 None

Disable duplex printing.

 Manual Duplex

In this mode, the printer prints all the even numbered pages first. Then the printer driver will stop and show

the instructions required to re-install the paper. When you click OK the odd numbered pages will be printed

(See Manual duplex printing on page 19).

If you choose Manual Duplex and click Duplex Setting, you can change the following settings.

• Duplex Type

There are six types of duplex binding directions available for each orientation.

• Binding Offset

If you check the Binding Offset option, you can also specify the offset for binding in inches or

millimeters.

 Booklet

When you want to print a booklet, use this function. To make the Booklet, fold the printed pages down the

middle.

If you choose Booklet and click Duplex Settings, you can change the following settings.

• Duplex Type

There are two types of duplex binding directions available for each orientation.

• Binding Offset

If you check the Binding Offset option, you can also specify the offset for binding in inches or

millimeters.

Paper Source

You can choose Auto Select, Tray1 or Manual and specify separate trays for printing the first page and for

printing from the second page onwards.

Note

The printer automatically turns on the Manual Feed mode when you put paper in the manual feed slot even

if another setting is selected.

Driver and Software

Advanced tab

Change the tab settings by clicking one of the following icons:

 Scaling (1)

 Reverse Print (2)

 Use Watermark (3)

 Header-Footer Print (4)

 Toner Save Mode (5)

 Secure Print (6)

 Administrator (7)

 User Authentication (8) (HL-3075CW only)

 Other Print Options (9)

Scaling

You can change the print image scaling.

Reverse Print

Check Reverse Print to rotate the data by 180 degrees.

Driver and Software

Use Watermark

You can put a logo or text into your documents as a watermark.

You can choose one of the preset watermarks, or you can use a bitmap file or text that you have created.

When you use a bitmap file as a watermark, you can change the size of the watermark and put it anywhere

you like on the page.

When you use text as a watermark, you can change the font, color and angle settings.

Header-Footer Print

When this feature is enabled, it will print the date and time on your document from your computer’s system

clock and the PC login user name or the text you entered. By clicking Settings, you can customize the

information.

 ID Print

If you select Login User Name, your PC login user name will print. If you select Custom and enter the

text in the Custom edit box, the text you entered will print.

Toner Save Mode

You can conserve toner use with this feature. When you set Toner Save Mode to On, print appears lighter.

The default setting is Off.

Note

We do not recommend Toner Save Mode for printing photo or gray scale images.

Secure Print

Secure documents are documents that are password protected when they are sent to the machine. Only the

people who know the password will be able to print them. Since the documents are secured at the machine,

you must enter the password using the control panel of the machine to print them.

If you want to create a secure print job, click Settings and then check the Secure Print check box. Enter a

password in the Password box and click OK. (For more information about the secure print function, see

Printing Secure data on page 79.)

Note

Check the Secure Print check box if you want to prevent other people from printing your data.

Driver and Software

Administrator

Administrators have the authority to limit access to functions such as scaling and watermark.

 Copies Lock

Lock the copy pages selection to prevent multiple copy printing.

 Multiple Page & Scaling Lock

Lock the scaling setting and multiple page setting.

 Color/Mono Lock

Lock the Color/Mono settings as Mono to prevent color printing.

 Watermark Lock

Lock the current settings of the Watermark option to prevent changes being made.

 Header-Footer Print Lock

Lock the current settings of the Header-Footer Print option to prevent changes being made.

 Set Password

Click here to change the password.

User Authentication (HL-3075CW only)

If you are restricted from PC Print by Secure Function Lock feature, you need to set your ID and PIN in the

User Authentication dialog. Click Settings of the User Authentication and enter your ID and PIN. If your

PC login name is registered to Secure Function Lock, you can check the Use PC Login Name box instead

of entering your ID and PIN.

For more information about Secure Function Lock 2.0, see Chapter 14 of the Network User’s Guide on the

CD-ROM we have supplied.

Note

• If you want to see the information of your ID such as the status of restricted feature and the number of

remaining pages you are allowed to print, click the Verify. Authentication result dialog will appear.

• If you want to make the Authentication result dialog appear each time you print, check the Show print

status before printing.

• If you want to enter your ID and PIN each time you print, check the Enter ID Name/PIN for each print job.

Driver and Software

Other Print Options

You can set the following in Printer Function:

 Color Calibration

 Use Reprint

 Sleep Time

 Improve Print Output

Color Calibration

The output density of each color may vary depending on the temperature and humidity of the environment

the printer is in. This setting helps you to improve color density by letting the printer driver use the color

calibration data stored in your printer.

 Use Calibration Data

If the printer driver successfully gets the calibration data, the printer driver will automatically check this box.

Remove the check mark if you do not want to use the data.

 Start Color Calibration

If you click this button, your printer will start color calibration and then the printer driver will attempt to get

the calibration data from your printer.

Note

If you print by using the Direct Print feature, PictBridge feature or BR-Script printer driver, you need to

perform the calibration from the control panel. See Calibration on page 95.

Use Reprint

The printer keeps the print job sent to it in memory.

You can reprint the last job without sending the data again from your computer.For more information about

the Reprint function, see Reprinting documents on page 78.

Note

If you want to prevent other people from printing your data using the reprint function, uncheck the

Use Reprint check box.

Sleep Time

When the printer does not receive data for a certain period of time, it enters sleep mode. In sleep mode, the

printer acts as though it were turned off. When you choose Printer Default, the timeout setting has been set

to a specific time set at the factory, this can be altered in the driver or at the printer. Intelligent Sleep Mode

automatically adjusts to the most suitable timeout setting depending on the frequency of your printer use.

While the printer is in sleep mode, Back light is off, the LCD shows Sleep, but the printer can still receive

data. Receiving a print file or document or pressing Go will automatically wake up the printer to start printing.

Driver and Software

Improve Print Output

This feature allows you to improve a print quality problem.

 Reduce Paper Curl

If you choose this setting, the paper curl may be reduced.

If you are printing only a few pages, you do not need to choose this setting. We recommend that you

change the printer driver setting in Media Type to a thin setting.

Note

This operation makes the temperature of the printer’s fusing process lower.

 Improve Toner Fixing

If you choose this setting, the toner fixing on paper may be improved. If this selection does not provide

enough improvement, select Thicker paper in Media type settings.

Note

This operation makes the temperature of the printer’s fusing process higher.

Driver and Software

Tray Settings tab

Note

From the Start menu, select Control Panel and then Printers and Faxes. Right-click the Brother

HL-3075CW (HL-3045CN) series icon and select Properties to access the Tray Settings tab.

You can define the paper size for each paper tray and auto detect the serial number in the Tray Settings tab

as follows.

 Paper Source Setting (1)

This feature recognizes the paper size set from the control panel menu for each paper tray by clicking Auto

Detect (3).

 Serial No. (2)

By clicking Auto Detect (3), the printer driver will probe the printer and display its serial number. If it fails

to receive the information, the screen will display "---------".

Note

The Auto Detect (3) function is not available under the following printer conditions:

• The printer power switch is off.

• The printer is in an error state.

• The printer is in a network shared environment.

• The cable is not connected to the printer correctly.

Driver and Software

Support

Note

You can access the Support dialog box by clicking Support in the Printing Preferences dialog box.

 Brother Solutions Center (1)

The Brother Solutions Center (http://solutions.brother.com/) is a web site offering information about your

Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for

using your printer.

 Genuine Supplies website (2)

You can visit our website for genuine Brother supplies by clicking this button.

 Print Settings (3)

This will print the pages that show how the internal settings of the printer have been configured.

 Check Setting (4)

You can check the current driver settings.

 About (5)

This will show the list of the printer driver files and version information.

Driver and Software

Using the custom monochrome printer driver (for Windows^®)

You can install a Windows^®printer driver that will restrict printing to monochrome only.

If you want to install the Windows^®printer driver that will restrict color printing, choose Custom setup from

Install Printer Driver selection on the menu screen of the supplied CD-ROM. After accepting the software

license and the initial installation screens, follow the steps below when the Select Components screen

appears.

a Choose PCL Driver and any other Components you wish to install and click the Settings button.

Note

If you are using the HL-3045CN, the PCL driver will automatically be selected.

b Check the Enable box for Restrict Color Printing and enter a password in the Password box and

Confirm Password box. Then click OK.

Note

• The password must be between 5 and 25 characters.

• You can unlock the restrict color printing setting by using the Color/Mono Lock feature of the printer

driver. (See Administrator on page 42.) To unlock the driver for color printing, you will need the password

you set at step b.

Driver and Software

Using the BR-Script3 printer driver

(PostScript^®3™ language emulation for Windows^®) (HL-3075CW only)

(For more information, see the Help text in the printer driver.)

Note

• To use the BR-Script3 printer driver you must install the driver using the Custom Install from the CD-ROM.

• The screens in this section are from Windows^®XP. The screens on your computer may vary depending

on your operating system.

Printing Preferences

Note

You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General

tab of the Brother HL-3075CW BR-Script3 Properties dialog box.

 Layout tab

You can change the layout setting by choosing the settings for Orientation, Page Order and

Page Per Sheet.

• Orientation

Orientation selects the position of how your document will be printed. (Portrait, Landscape or Rotated

Landscape)

• Page Order

Specifies the order in which the pages of your document will be printed. Front to Back prints the

document so that page 1 is on top of the stack. Back to Front prints the document so that page 1 is on

the bottom of the stack.

• Page Per Sheet

The Page Per Sheet selection can reduce the image size of a page allowing multiple pages to be printed

on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper.

Driver and Software

 Paper/Quality tab

Choose the Paper Source and Color.

• Paper Source

You can choose Automatically Select, Tray1 or Manual Feed.

• Color

Choose how to print color graphics either Black and White or Color.

Driver and Software

Advanced options

a Choose the Paper Size and Copy Count (1).

 Paper Size

From the drop-down box choose the Paper Size you are using.

 Copy Count

The copy selection sets the number of copies that will be printed.

b Set the Image Color Management, Scaling and TrueType Font settings (2).

 Image Color Management

Specifies how to print your color graphics.

• If you don’t want to enable Image Color Management, click ICM Disabled.

• If you want the calculations for color matching to be performed on the host computer before it

sends the document to the printer, click ICM Handled by Host System.

• If you want the calculations for color matching to be performed on your printer, click ICM Handled

by Printer using printer calibration.

 Scaling

Specifies whether to reduce or enlarge documents, and by what percentage.

 TrueType Font

Specifies the TrueType font options. Click Substitute with Device Font (the default) to use

equivalent printer fonts for printing documents that contain TrueType fonts. This will permit faster

printing; however, you might lose special characters not supported by the printer font. Click

Download as Softfont to download TrueType fonts for printing instead of using printer fonts.

Driver and Software

c You can change settings by choosing a setting in the Printer Features list (3):

 Print Quality

You can choose the following print quality settings.

• Normal

600600 dpi. Recommended for ordinary printing. Good print quality with reasonable print speeds.

• Fine

2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs.

Since the print data is much larger than in normal mode, processing time / data transfer time and

printing time will be longer.

Note

• The print speed will change depending on what print quality setting you choose. Higher print quality takes

longer to print, while lower print quality takes less time to print.

• (HL-3045CN only) If you choose Fine, the LCD may show Out of Memorybecause the printer’s memory

is full. If you still get the same error message after you try printing several times, add more memory. (See

Installing extra memory on page 99.)

 Media Type

You can use the following types of media in your printer. For the best print quality, select the type of

media that you wish to use.

Plain Paper

Env. Thick

Thin Paper

Env. Thin

Thick Paper

Thicker Paper Bond Paper

Envelopes

Recycled Paper Label

Driver and Software

 Secure Print

Secure Print allows you to secure documents that are password protected when they are sent to the

printer. Only the people who know the password will be able to print them. Since the documents are

secured at the printer, you must enter the password using the control panel of the printer. The secured

document must have a Password and Job Name.

(For more information about the secure print function, see Printing Secure data on page 79.)

 Password

Choose the password for your secured document that you send to the machine from the drop-down

box.

 Job Name

Choose the Job name from the drop-down list for your secured document.

 Toner Save

You can conserve toner use with this feature. When you set Toner Save Mode to On, print appears

lighter. The default setting is Off.

Note

We do not recommend Toner Save for printing Photo or Gray Scale images.

 Sleep Time

When the printer does not receive data for a certain period of time, it enters sleep mode. In sleep

mode, the printer acts as though it were turned off. When you choose Printer Default the timeout

setting has been set to a specific time set at the factory, this can be altered in the driver or at the

printer. While the printer is in sleep mode, the LCD shows Sleep, but the printer can still receive data.

Receiving a print file or document or pressing Go will automatically wake up the printer to start

printing.

 Color/Mono

You can choose the following color mode:

• Color

The device will print all pages in full color mode.

• Mono

Selecting Mono mode prints your documents in grayscale.

• Auto

The printer checks the content of your documents for color. If color is detected, it prints in color. If

no color content is detected, it prints in monochrome. The total printing speed may become slower.

Note

If the Cyan, Magenta or Yellow toner reaches the end of its life, choosing Mono will allow you to keep

printing as long as the Black toner does not reach the end of its life.

Driver and Software

 Color Mode

The following options are available in Color Matching mode:

• Normal

This is the Default color mode.

• Vivid

The color of all elements are adjusted to become a more vivid color.

• None

 Improve Gray Color

You can improve the image of a shaded area.

 Enhance Black Printing

If a black graphic cannot print correctly, choose this setting.

 Halftone Screen Lock

Stops other applications from modifying the Halftone settings. The default setting is On.

 High Quality Image Printing

You can get high quality image printing. If you set High Quality Image Printing to On, the printing

speed will be slower.

 Improve Print Output

This feature allows you to improve a print quality problem.

• Reduce Paper Curl

If you choose this setting, the paper curl may be reduced.If you are printing only a few pages, you

do not need to choose this setting. We recommend that you change the printer driver setting in

Media Type to a thin setting.

Note

This operation make the temperature of the printer’s fusing process lower.

• Improve Toner Fixing

If you choose this setting, the toner fixing on paper may be improved. If this selection does not

provide enough improvement, select Thicker paper in Media type settings.

Note

This operation make the temperature of the printer’s fusing process upper.

Driver and Software

Ports tab

Choose the port where your printer is connected or the path to the network printer you are using.

Driver and Software

Features in the printer driver (for Macintosh)

This printer supports Mac OS X 10.4.11, 10.5.x, 10.6.x

Note

The screens in this section are basically from Mac OS X 10.5.x. The screens on your Macintosh will vary

depending on your operating system.

Choosing page setup options

a From an application such as Apple TextEdit, click File, then Page Setup. Make sure HL-XXXX (where

XXXX is your model name) is chosen in the Format for pop-up menu. You can change the settings for

Paper Size, Orientation and Scale, then click OK.

b From an application such as Apple TextEdit, click File, then Print to start printing.

 For Mac OS X 10.4.x

Driver and Software

 For Mac OS X 10.5.x and 10.6.x

For more page setup options, click the disclosure triangle beside the Printer pop-up menu.

Choosing printing options

To control special printing features, choose the options in the Print dialog box.

Driver and Software

Cover Page

You can make the following cover page settings:

 Print Cover Page

If you want to add a cover page to your document, use this function.

 Cover Page Type

Choose a template for the cover page.

 Billing Info

If you want to add the billing information to the cover page, enter text in the Billing Info box.

Layout

 Pages per Sheet

Choose how many pages will appear on each side of the paper.

Driver and Software

 Layout Direction

When you specify the pages per sheet, you can also specify the direction of the layout.

 Border

If you want to add a border, use this function.

 Reverse Page Orientation (Mac OS X 10.5.x and 10.6.x only)

Check Reverse Page Orientation to reverse the data from up to down.

 Flip horizontally (Mac OS X 10.6.x only)

Check Flip horizontally to print as a reflection flipped left-to-right.

Secure Print

Secure Print: Secure documents are documents that are password protected when they are sent to the

printer. Only the people who know the password will be able to print them. Since the documents are secured

at the printer, you must enter the password using the control panel of the machine to print them.

If you want to create a secure print job, check the Secure Print box. Enter a user name, job name and

password, then click Print. (For more information about the secure print function, see Printing Secure data

on page 79.)

Note

Check the Secure Print check box if you want to prevent other people from printing your data.

Driver and Software

Print Settings

You can change settings by choosing a setting in the Print Settings list:

Basic tab

 Media Type

You can change the media type to one of the following:

• Plain Paper

• Thin Paper

• Thick Paper

• Thicker Paper

• Bond Paper

• Recycled Paper

• Envelopes

• Env. Thick

• Env. Thin

• Label

Driver and Software

 Print Quality

You can choose the following print quality settings.

• Normal

600 dpi class. Recommended for ordinary printing. Good print quality with good print speeds.

• Fine

2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs.

Since the print data is much larger than in normal mode, processing time, data transfer time and printing

time will be longer.

Note

• The print speed will change depending on what print quality setting you choose. Higher print quality takes

longer to print, while lower print quality takes less time to print.

• (HL-3045CN only) If you choose Fine, the LCD may show Out of Memorybecause the printer’s memory

is full. If you still get the same error message after you try printing several times, add more memory. (See

Installing extra memory on page 99.)

 Color/Mono

You can change the Color/Mono settings as follows:

• Color

When your document contains color and you want to print it in color, select this mode.

• Mono

Select this mode if your document has only black and grayscale text and/or objects. Mono mode makes

the print processing speed faster than color mode. If your document contains color, selecting Mono

mode prints your document in 256 levels of gray.

• Auto

The printer checks the content of your documents for color. If color is detected, it prints in color. If no

color content is detected, it prints in monochrome. The total printing speed may become slower.

Note

If the Cyan, Magenta or Yellow toner reaches the end of its life, choosing Mono will allow you to keep

printing as long as the Black toner does not reach the end of its life.

 Toner Save Mode

You can conserve toner use with this feature. When you set Toner Save Mode to On, print appears lighter.

The default setting is Off.

Note

We do not recommend Toner Save for printing Photo or Gray Scale images.

 Reverse Printing (Mac OS X 10.4.x only)

Check Reverse Print to rotate the data by 180 degrees.

Driver and Software

Advanced tab

 Color Mode

You can change the color mode as follows:

• Normal

This is the Default color mode.

• Vivid

The color of all elements are adjusted to become a more vivid color.

• None

 Enhance Black Printing

If a black graphic cannot be printed correctly, choose this setting.

 Improve Gray Color

You can improve the image quality of shaded areas by ticking the Improve Gray Color check box.

Driver and Software

 Improve Print Output

This feature allows you to improve a print quality problem.

• Reduce Paper Curl

If you choose this setting, the paper curl may be reduced.

If you are printing only a few pages, you do not need to choose this setting. We recommend that you

change the printer driver setting in Media Type to a thin setting.

Note

This operation make the temperature of the printer’s fusing process lower.

• Improve Toner Fixing

If you choose this setting, the toner fixing on paper may be improved. If this selection does not provide

enough improvement, select Thicker paper in Media type settings.

Note

This operation make the temperature of the printer’s fusing process upper.

 Sleep Time

When the printer does not receive data for a certain period of time, it enters sleep mode. In sleep mode,

the printer acts as though it were turned off. When you choose Printer Default the timeout setting has

been set to a specific time set at the factory, this can be altered in the driver or at the printer. If you want

to change the sleep time, choose Manual and then enter the time in the text box on the driver.

While the printer is in sleep mode, the LCD shows Sleep, but the printer can still receive data. Receiving

a print file or document or pressing Go will automatically wake up the printer to start printing

Driver and Software

Manual Duplex Printing

Select Paper Handling.

 For Mac OS X 10.4.x

Choose Odd numbered pages. Turn the paper over and reload it in the tray, and then choose

Even numbered pages and print.

 For Mac OS X 10.5.x and 10.6.x

Choose Odd only and print. Turn the paper over and reload it in the tray, and then choose Even only and

print.

Driver and Software

Status Monitor

This reports the printer status (any errors that may happen with the printer) when printing. If you would like to

turn the status monitor on, follow these steps:

 For Mac OS X 10.4.11

a Run the Printer Setup Utility (from the Go menu, choose Applications, Utilities), then choose the

printer.

b Click the Utility, then the status monitor will start up.

 For Mac OS X 10.5.x

a Run the System Preferences, select Print & Fax, then choose the printer.

b Click the Open Print Queue..., then click the Utility. The status monitor will start up.

 For Mac OS X 10.6.x

a Run the System Preferences, select Print & Fax, then choose the printer.

b Click the Open Print Queue..., then click Printer Setup. Select the Utility tab then click Open

Printer Utility. Status Monitor will start up.

Driver and Software

Using the BR-Script3 printer driver

(Post Script 3™ language emulation for Macintosh)

(HL-3075CW only)

Note

• To use the BR-Script3 printer driver on a Network, see the Network User’s Guide on the CD-ROM.

• To use the BR-Script3 printer driver, you need to set the Emulationto BR-Script3by using the control

panel before connecting the interface cable. (See Print Menu on page 84.)

Installing the BR-Script3 printer driver

You need to install the BR-Script3 printer driver using the following instructions.

 For Mac OS X 10.4.x

a Turn on your Macintosh.

b From the Go menu choose Applications.

c Open the Utilities folder.

Driver and Software

d Double-click the Printer Setup Utility icon.

e Click Add.

f Choose the printer name and make sure that Brother is shown in Printer Model (Print Using).

Select the printer name that shows BR-Script in the Model Name (Model), and then click Add.

Driver and Software

g From the Printer Setup Utility menu, choose Quit Printer Setup Utility.

 For Mac OS X 10.5.x and 10.6.x

a From the Apple menu choose System Preferences.

b Click Print&Fax.

Driver and Software

c Click + which is located below the Printers section.

d Choose the Printer Name and choose Select a driver to use in Print Using, and then choose the

Printer Name that shows BR-Script in model name, and then click Add.

e Quit System Preferences.

Driver and Software

Uninstalling the printer driver

You can uninstall the printer driver that you have installed with the following steps.

Note

• This is not available if you installed the printer driver from the Windows Add a printer function.

• After uninstalling, we recommend that you restart your computer to remove files that were in use during

the uninstall.

Printer driver for Windows^®

a Click the Start button, point to All Programs, Brother and then to your printer name.

b Click UnInstall.

c Follow the instructions on the screen.

Driver and Software

Printer driver for Macintosh

For Mac OS X 10.4.11

a Log in as an ‘Administrator’.

b Run the Printer Setup Utility (from the Go menu, choose Applications, Utilities), then choose the

printer you want to remove and remove it by clicking the Delete button.

For Mac OS X 10.5.x and 10.6.x

a Log in as an ‘Administrator’.

b From the Apple menu, choose System Preferences. Click Print & Fax, then choose the printer you

want to remove and remove it by clicking the – button.

c Click OK ¹.

Delete Printer for Mac OS X 10.6.x users

Driver and Software

Software

Software for networks

BRAdmin Light

BRAdmin Light is a utility for initial setup of Brother network connected devices. This utility can search for

Brother products on your network, view the status and configure basic network settings, such as IP address.

The BRAdmin Light utility is available for Windows^®XP, Windows Vista^®, Windows^®7 and Windows Server^®

2003/2008 and Mac OS X 10.4.11, 10.5.x, 10.6.x computers. For installing BRAdmin Light on Windows^®,

please see the Quick Setup Guide we provided with the machine. For Macintosh users, BRAdmin Light can

be downloaded from the Brother Solutions Center at http://solutions.brother.com/.

For more information on BRAdmin Light, visit us at http://solutions.brother.com/.

BRAdmin Professional 3 (for Windows^®)

BRAdmin Professional 3 is a utility for more advanced management of network connected Brother devices.

This utility can search for Brother products on your network and view the device status from an easy to read

explorer style window that changes color identifying the status of each device. You can configure network

and device settings along with the ability to update device firmware from a Windows^®computer on your LAN.

BRAdmin Professional 3 can also log activity of brother devices on your network and export the log data in

an HTML, CSV, TXT or SQL format.

For users who want to monitor locally connected printers, install the BRPrint Auditor software on the client

PC. This utility allows you to monitor printers that are connected to a client PC via USB from BRAdmin

Professional 3.

For more information and downloading, visit us at http://solutions.brother.com/.

Web BRAdmin (for Windows^®)

Web BRAdmin is a utility for managing network connected Brother devices on your LAN and WAN. This utility

can search for Brother products on your network, view the status and configure the network settings. Unlike

BRAdmin Professional, which is designed for Windows^®only, Web BRAdmin is a server based utility that can

be accessed from any client computer with a web browser that supports JRE (Java Runtime Environment).

By installing the Web BRAdmin server utility on a computer running IIS ¹, connect to the Web BRAdmin

server, which then communicates with the device itself.

For more information and downloading, visit us at http://solutions.brother.com/.

Internet Information Server 4.0 or Internet Information Service 5.0 / 5.1 / 6.0 / 7.0

Driver and Software

BRPrint Auditor (for Windows^®)

The BRPrint Auditor software brings the monitoring power of Brother network management tools to locally

connected machines. This utility allows a client computer to collect usage and status information from a

machine connected via the USB interface. The BRPrint Auditor can then pass this information to another

computer on the network running BRAdmin Professional 3 or Web BRAdmin 1.45 or greater. This allows the

administrator to check items such as page counts, toner and drum status and the firmware version. In addition

to reporting to Brother network management applications this utility can E-mail the usage and status

information directly to a predefined E-mail address in a CSV or XML file format (SMTP Mail support required).

The BRPrint Auditor utility also supports E-mail notification for reporting warning and error conditions.

Web Based Management (web browser)

Web Based Management (web browser) is a utility for managing network connected Brother devices, using

the HTTP (Hyper Text Transfer Protocol). This utility can view the status of Brother products on your network

and configure the machine or network settings using a standard web browser that is installed on your

computer.

For more information, see Chapter 10 of the Network User’s Guide on the CD-ROM.

For increased security Web Based Management also support HTTPS. For more information, see Chapter 14

of the Network User’s Guide on the CD-ROM.

Driver Deployment Wizard (for Windows^®)

This installer includes the Windows^®printer driver and Brother network port driver (LPR). If the administrator

installs the printer driver and port driver using this application, the administrator can save the file to the file

server or send the file by E-mail to users. Then, each user just clicks that file to have the printer driver, port

driver, IP address, and so on, automatically copied to their computer.

Driver and Software

About emulation modes (HL-3075CW only)

This printer has the following emulation modes. You can change the setting by using the control panel or Web

Based Management (Web browser).

 HP LaserJet Mode

The HP LaserJet mode (or HP mode) is the emulation mode in which this printer supports the PCL6

language of the Hewlett-Packard LaserJet laser printer. Many applications support this type of laser

printer. Using this mode will allow your printer to run at its best with those applications.

 BR-Script 3 Mode

BR-Script is an original Brother page description language and a PostScript^®language emulation

interpreter. This printer supports level 3. The BR-Script interpreter of this printer allows you to control text

and graphics on pages.

For technical information about PostScript^®commands, see the following manuals:

• Adobe Systems Incorporated. PostScript^®Language Reference, 3rd edition. Addison-Wesley

Professional, 1999. ISBN: 0-201-37922-8

• Adobe Systems Incorporated. PostScript^®Language Program Design. Addison-Wesley Professional,

1988. ISBN: 0-201-14396-8

• Adobe Systems Incorporated. PostScript^®Language Tutorial and Cookbook. Addison-Wesley

Professional, 1985. ISBN: 0-201-10179-3

Automatic emulation selection (HL-3075CW only)

This printer has an automatic emulation selection feature that is turned on by default. This lets it automatically

change the emulation mode to suit the type of data it receives.

You can change the setting by using the control panel or Web Based Management (Web browser).

Automatic interface selection

This printer has an automatic interface selection feature that is turned on by default. This lets it automatically

change the interface to USB, or Ethernet depending on which interface is receiving data.

Since the default setting is on for the automatic interface selection mode, simply connect the interface cable

to the printer. Always turn off both your computer and printer when connecting or disconnecting the cable.

Auto Interface selection can take a few seconds to work. If you only use one interface it would be advisable

to select that interface; use the control panel to access the General Setupmenu, choose Interfaceand

then choose Select. If only one interface is chosen, the printer will allocate the entire input buffer to that

interface.

Control Panel

Control panel

This printer has one back lit Liquid Crystal Display (LCD), seven buttons and two Light Emitting Diodes

(LEDs) on the control panel. The LCD is a 16 character single line display.

The illustration is based on HL-3075CW.

Buttons

You can control the basic printer operations and change various printer settings with eight buttons (Go,

Cancel, Secure Print, +, -, Back, OK).

button

Operations

Clear error messages.

Pause and continue printing.

Switch to Reprint mode.

Stop and cancel the printing job in progress.

Cancel

Exit from the control panel menu, Reprint menu, Secure Print menu or Direct Print

menu.

Secure Print

Choose the Secure Print menu.

Scroll backward through menus and the available options.

Enter numbers and increase the number.

Scroll forward through menus and the available options.

Enter numbers and decrease the number.

Go back one level in the menu structure.

Choose the control panel menu.

Back

Set the chosen menus and settings.

Control Panel

You can pause printing by pressing Go. Pressing Go again restarts the print job. During a pause, the printer

is offline.

Pressing Go allows you to choose the displayed option in the last menu level. After changing a setting, the

printer returns to the Ready state.

If Data remains in the printer memory, pressing Go will print that remaining data.

You can clear some error indications by pressing Go. Follow the control panel instructions or see

Troubleshooting on page 141 to clear all other errors.

You can switch to Reprint mode by pressing Go and holding it down for about 4 seconds. (For details, see

Reprinting documents on page 78.

Note

• The options you have chosen are shown with an asterisk at the end of the display. Since the asterisk

shows what you have chosen, you can easily see the current settings as you look through the LCD.

• If the printer is in Pause mode and you do not want to print the data left, press Cancel. Once the job has

been canceled, the printer will return to the Ready state.

Cancel

You can cancel the processing or printing of data by pressing Cancel. The LCD shows Cancel Printing.

until the job is canceled. To delete all jobs, press Cancel for about 4 seconds until the LCD shows

Cancel All Jobs and then release it.

After canceling the job, the printer returns to the Ready state.

Pressing Cancel will exit the control panel menu and return the printer to the Ready state.

Secure Print

If you want to print a secure data protected by a password, press Secure Print. For details, see Printing

Secure data on page 79

+ or - button

Moving through menus on the LCD

Pressing + or - when the printer is in the Ready state, takes it offline and the LCD will show the control panel

menu.

Press to scroll through the menus and options. Press the button until you see the setting you want.

Entering numbers

You can enter numbers in two ways. You can press + or - to move up or down one number at a time, or you

can hold down + or - to move faster. When you see the number you want, press OK.

Control Panel

Back

Pressing Back when the printer is in the Ready state takes it offline, and the LCD will show the control panel

menu.

Pressing Back allows you to return to the previous level from the current menu level.

Back also allows you to choose the previous digit while setting numbers.

When you choose a setting and it does not have an asterisk (OK was not pressed), Back allows you to return

to the previous menu level with the original setting unchanged.

Pressing OK when the printer is in the Ready state takes it offline, and the LCD will show the control panel

menu.

Pressing OK allows you to choose the displayed menu or option. After changing a setting, the LCD shows

Acceptedand then the printer returns to the previous menu level.

Note

The options you have chosen are shown with an asterisk at the end of the display. Since the asterisk

shows what you have chosen, you can easily see the current settings as you look through the LCD.

LEDs

The LEDs are lights which show the printer status.

Data LED (Green)

LED indication

Meaning

Data is in the printer memory.

Receiving or processing data.

No remaining data in the memory.

Blinking

Off

Error LED (Orange)

LED indication

Blinking

Off

Meaning

There is a problem with the printer.

There is no problem with the printer.

LCD

The LCD shows the current printer status. When you use the buttons on the control panel, the LCD will

change.

If there are any problems, the LCD will show the error message, maintenance message or call service

message so you will know that you need to take action. (For more information about these messages, see

LCD messages on page 142.)

Control Panel

Back light (HL-3075CW only)

Light

Meaning

Off

The printer is off or in sleep status.

Ready to print

Green (General, Error, Setting)

Printing

Warming up

There is a problem with the printer.

Choosing a menu (Control panel menu, Reprint menu or Direct Print menu)

Pause

LCD messages

The message on the LCD shows the current printer status during normal operation.

Ready

The mark indicates the wireless signal strength with four levels. ( means no signal, means weak,

means middle, and means strong.) (HL-3075CW only)

When an error has occurred, the type of error is displayed on the LCD message at first as shown below.

Cover is open

Next, the second message which shows information for clearing the error is displayed on the LCD message

as shown below.

Close the Top Co

Printer status messages

The following table shows the printer status messages during normal operation:

Printer Status Message

Cooling Down

Cancel Printing

Ignore Data

Pause

Meaning

The printer is cooling down.

Canceling the job.

Printer is ignoring data processed using the PS driver.

The printer has suspended its operations. Press Go to start the printer again.

Please Wait

The printer is warming up.

The printer is carrying out the calibration process.

Printing.

Printing

Ready

Ready to print.

Sleep

In Sleep mode.

Control Panel

Reprinting documents

Reprinting the last job

You can reprint the data from the last print job without sending it from the computer again.

Note

• Reprint function is not available when Secure Function Lock 2.0 (HL-3075CW only) is On. For more

information about Secure Function Lock 2.0, see the Chapter 14 of the Network User’s Guide on the CD-

ROM we have supplied.

• If you want to cancel reprinting, press Cancel.

• If the printer does not have enough memory to spool the print job data, it will not print the document.

• Pressing + or - makes the number of reprint copies decrease or increase. You can choose between 1 and

999 Copies.

• If you wait 30 seconds to continue the control panel operation, the LCD leaves the Reprintsetting

automatically.

• For more information about the settings in the printer driver, see Advanced tab on page 40.

• After turning the power switch off, the last job data will be deleted.

How to reprint the last job

Note

If you print with the Windows^®printer driver we have supplied with the printer, the settings for Use Reprint

in the printer driver will take priority over the settings made on the control panel. (For more information,

see Use Reprint on page 43.)

a Make sure that the Reprintsetting is Onby using the buttons on the control panel to enter the General

Setupmenu.

b Press Go for about 4 seconds and release it. Make sure that the LCD shows the following message.

Reprint : Print

c Press + or - to choose Print. Press OK.

Reprint : Print

d Press + to enter the number of copies you want.

Copies

e Press OK or Go.

Printing

Reprint : Print

Control Panel

Deleting the last job

Choose Deletein step c on How to reprint the last job on page 78.

Canceling the reprint job

If you want to cancel the current reprint job, press Cancel. Cancel also allows you to cancel a paused reprint

job.

Printing Secure data

Secure data

Secure documents are protected by a password and only those people who know the password will be able

to print the document. The printer will not print the document when you send it for printing. To print the

document, you must use the control panel of the printer (with the password). Secure data will be deleted after

printing once.

When the area to spool data is full, the LCD shows Out of Memory. Press Cancel to return the Ready state.

If you want to delete the spooled data, you can carry out this operation using the control panel or the web-

based management application.

Note

• The secure data will be deleted when the printer is turned off.

• If you wait 30 seconds to continue the control panel operation, the LCD leaves the Secure Print setting

automatically.

• For more information about the settings in the printer driver and how to create secure data, see Secure

Print on page 41 (For Windows^®printer driver), Advanced options on page 50 (For Windows^®BR-Script

printer driver) or Secure Print on page 58 (For Macintosh printer driver).

How to print Secure data

a Press Secure Print.

b Press + or - to choose the user name. Press OK.

XXXXXX

c Press + or - to choose the job. Press OK.

1.XXXXXX.doc

d Press + or - to enter your password. Press OK.

Password:XXXX

e Press + or - to choose Print. Press OK.

f Press + or - to enter the number of copies you want.

Copies

= 3

Control Panel

g Press OK or Go.

Printing

Ready

Deleting secure data

Choose the user name and the job you want to delete in steps a to d, and then choose Delete(instead of

Print) in step e.

Canceling the secure data job (printing secure data)

If you want to cancel the current secure print job, press Cancel. Cancel also allows you to cancel a paused

secure print job.

Control Panel

Using the control panel LCD menu

When you use the Menu keys (+, -, OK or Back), remember the following basic steps:

 If no control panel operations are performed for 30 seconds, the LCD automatically returns to Ready.

 When you press OK to choose a setting, Acceptedappears on the LCD. After that, the LCD returns to

the previous menu level.

 When you press Go to choose a setting, Acceptedappears on the LCD. After that, the LCD returns to

the Ready state.

 After changing the status or a setting, pressing Back before you press OK will cause the LCD to return to

the previous menu level with the original settings unchanged.

 There are two ways to input numbers. You can press + or - to scroll up or down one number at a time, or

you can hold down + or - to scroll faster. The blinking number is the one that you can change.

For example: If you want to choose the paper size for Tray 1, as follows.

a Press any of the Menu buttons (+, -, OK or Back) to take the printer offline.

Ready

Machine Info.

b Press + or - to choose Paper Tray.

Paper Tray

c Press OK to move to the next menu level.

Manual Feed

d Press + or - to choose Tray1 Size.

Tray1 Size

e Press OK to move to the next menu level.

Any

f Press + or - to choose the paper size.

g Press OK or Go.

Acceptedappears on the LCD.

Accepted

Control Panel

Menu table

There are nine menus. For more information about the selections available in each menu, see the tables

below.

Note

The control panel LCD names for the paper trays are as follows.

• Standard paper tray: Tray1

• Manual feed slot: Manual Feed

Machine Info.

Submenu

Menu Selections Options

Descriptions

Print Settings

Print NetSetting

Test Print

Prints the Printer Settings page.

Prints only the Network Settings page.

Prints the test page.

Demo Print

Prints the demonstration sheet.

Print Font

(HL-3075CW only)

HP LaserJet

BR-Script 3

Prints the font list and samples of HP LaserJet.

Prints the font list and samples of BR-Script.

Shows the printer serial number.

Shows the main firmware version.

Shows the sub firmware version.

Shows the size of memory in this printer.

Shows the current total printed pages.

Shows the current total color printed pages.

Shows the current total monochrome printed pages.

Serial No.

Version

Main Version

Sub Version

RAM Size

Total

Page Count

Color

Monochrome

Black(K)

Image Count

Shows the amount of images produced by the black

color.

Cyan(C)

Shows the amount of images produced by the cyan

color.

Magenta(M)

Yellow(Y)

Shows the amount of images produced by the

magenta color.

Shows the amount of images produced by the yellow

color.

The factory settings are shown in Bold with an asterisk.

Control Panel

Machine Info. (continued)

Submenu

Menu Selections Options

Descriptions

Drum Count

Black(K)

Shows the current total pages printed for black drum

unit.

Cyan(C)

Shows the current total pages printed for cyan drum

unit.

Magenta(M)

Yellow(Y)

Drum Life

Shows the current total pages printed for magenta

drum unit.

Shows the current total pages printed for yellow

drum unit.

Parts Life

Black(K)

Cyan(C)

Shows the remaining life for the black drum unit.

Shows the remaining life for the cyan drum unit.

Shows the remaining life for the magenta drum unit.

Shows the remaining life for the yellow drum unit.

Shows the remaining life for the belt unit.

Magenta(M)

Yellow(Y)

Belt Life

PF Kit1 Life

Fuser Life

Shows the pages left to print with the PF kit 1.

Shows the pages left to print with the fuser unit.

Reset Parts Life Drum Unit

Black(K)

Cyan(C)

Resets the black drum unit life. Appears when you

replace the drum unit.

(Appears only when

replacement parts have

been changed)

Resets the cyan drum unit life. Appears when you

replace the drum unit.

Magenta(M)

Yellow(Y)

Resets the magenta drum unit life. Appears when

you replace the drum unit.

Resets the yellow drum unit life. Appears when you

replace the drum unit.

Belt Unit

Resets the belt unit life. Appears when you replace

the belt unit.

The factory settings are shown in Bold with an asterisk.

Paper Tray

Submenu

Options

Descriptions

Manual Feed

Tray1 Size

Off*/On

Chooses whether to feed paper manually.

Any*/Letter/Legal/A4...

Choose the size of paper you loaded in the

standard paper tray.

The factory settings are shown in Bold with an asterisk.

Control Panel

General Setup

Submenu

Menu Selections

Options

Descriptions

Local Language

English*/Français...

Changes the LCD language for your

country.

Ecology

Sleep Time

Toner Save

0/1/2/3/4/5*...Min

Sets the time to return to Power Save

mode.

Off*/On

Increases the page yield of the toner

cartridge.

Panel Control

Button Repeat

0.1*/0.4/0.6/0.8/1.0/1.4 Sets the time for the LCD message to

/1.8/2.0 Sec

change when holding + or - at

intervals.

Message Scroll Level 1*/Level

Sets the time in seconds that an LCD

message will scroll across the LCD.

From Level 1=0.2 sec to Level

10=2.0 sec.

2.../Level 10

LCD Contrast

Auto Online

-nnonn+

On*/Off

Off*/On

Adjusts the contrast of the LCD.

Return to Ready state automatically.

Setting Lock

Turns the lock panel settings Onor

Offusing the password.

Reprint

Off*/On

Turns the reprint settings Onor Off.

Interface

Select

Auto*/USB/Network

1/2/3/4/5*.../99 (sec)

Choose the interface you use.

Auto IF Time

You need to set the time-out period

for the auto interface selection.

Input Buffer

Level 1/2/3/4*.../7

Increases or decreases the input

buffer capacity.

The factory settings are shown in Bold with an asterisk.

Print Menu

Submenu

Menu Selections

Options

Descriptions

Emulation

Auto*/HP LaserJet/

Choose the emulation mode you use.

(HL-3075CW only)

BR-Script 3

Auto Continue

Off*/On

Choose whether to automatically

clear the removable error.

Output Color

Auto*/Color/Mono

Set the output color.

(HL-3075CW only)

Media Type

(HL-3075CW only)

Plain Paper*/Thick

Paper/Thicker Paper/Th

in Paper/Recycled

Sets the type of paper.

Paper/Bond Paper/Envel

opes/Env.Thick/Env.Thi

n/Hagaki/Label

The factory settings are shown in Bold with an asterisk.

Control Panel

Print Menu (continued)

Submenu

Menu Selections

Options

Descriptions

Paper

Letter*/Legal/A4/

Sets the size of paper.

(HL-3075CW only)

Executive/Com-10/DL/JI

S B5/B5/A5/A5 L/JIS B6/

B6/A6/Monarch/C5/A4 Lon

g/Folio/DL L/Hagaki

Copies

1*/2.../999

Sets the number of printed pages.

(HL-3075CW only)

Orientation

(HL-3075CW only)

Portrait*/Landscape

This printer can print pages in portrait

or landscape orientation.

Print Position

X Offset

Y Offset

-500/-499.../0*.../499/

500Dots

Moves the print start position (at the

top-left corner of pages) horizontally

up to -500 (left) to +500 (right) dots in

300 dpi.

-50/-49.../0*.../499/

500Dots

Moves the print start position (at the

top-left corner of pages) vertically up

to -50 (up) to +500 (down) dots in

300 dpi.

Auto FF

Off*/On

Allows you to print the remaining

(HL-3075CW only)

data without pressing Go.

The factory settings are shown in Bold with an asterisk.

Control Panel

Print Menu (continued)

Submenu

Menu Selections

Font No.

Options

Descriptions

HP LaserJet

(HL-3075CW only)

I000.../I059*.../I071

0.44/10*.../99.99

4.00/12*.../999.75

PC-8*...

Font Pitch

Font Point

Symbol Set

Sets the symbol set or the character

set.

Table Print

Prints code table. If Change

Emulationappears on the LCD,

choose Autoor HP LaserJetin

Emulationof Print Menu.

(See page 84.)

Auto LF

Auto CR

Off*/On

ON: CR i CR+LF,OFF: CR i CR

Off*/On

ON: LFiLF+CR, FFiFF+CR, or VT i

VT+CR OFF: LF i LF, FF i FF, or VT

i VT

Auto WRAP

Auto SKIP

Off*/On

Chooses whether a line feed and

carriage return will happen when the

printer reaches the right margin.

On*/Off

Chooses whether a line feed and

carriage return will happen when the

printer position reaches the bottom

margin.

Left Margin

Right Margin

Top Margin

Sets the left margin at column 0 to 70

columns at 10 cpi.

Sets the right margin at column 10 to

80 columns at 10 cpi.

#.##

Sets the top margin at a distance

from the top edge of the paper: 0,

0.33, 0.5, 1.0, 1.5 or 2.0. The default

setting is 0.5.

Bottom Margin

#.##

####

Sets the bottom margin at a distance

from the bottom edge of the paper -

0, 0.33, 0.5, 1.0, 1.5 or 2.0. The

default setting is 0.5.

Lines

Sets the number of lines on each

page from 5 to 128 lines.

BR-Script3

Error Print

CAPT

On*/Off

Off*/On

(HL-3075CW only)

The factory settings are shown in Bold with an asterisk.

Control Panel

Network for HL-3045CN users

Submenu

Menu Selections

Options

Descriptions

TCP/IP

Boot Method

Auto*/Static/RARP/BOOTP Choose the IP method that best suits

/DHCP

your needs.

IP Address

###.###.###.###

(000.000.000.000)*

###.###.###.###

(000.000.000.000)*

Enter the IP address.

Subnet Mask

Gateway

Enter the Subnet mask.

###.###.###.###

Enter the Gateway address.

(000.000.000.000)*

IP Boot Tries

APIPA

##### (3*)

On*/Off

Automatically allocates the IP

address from the link-local address

range.

IPv6

Off*/On

Ethernet

Auto*/100B-FD/100B-HD/ Chooses Ethernet link mode.

10B-FD/10B-HD

Factory Reset

Restores all network settings of the internal print server to the factory default.

The factory settings are shown in Bold with an asterisk.

On connection to the network, if the machine's 'Boot Method' is 'Auto' the machine will attempt to automatically set the IP address and Subnet

Mask from a boot server such as DHCP or BOOTP. If a boot server cannot be found, an APIPA IP address will be allocated, such as 169. 254.

[001-254]. [000-255]. If the 'Boot Method' of the machine is set to 'Static' you will need to manually enter an IP address from the machine's control

panel.

Control Panel

Network for HL-3075CW users

Submenu 1 Submenu 2

Menu Selections

Options

Descriptions

Wired LAN TCP/IP

Boot Method

Auto*/Static/RARP/BOOTP Choose the IP method that best

/DHCP

suits your needs.

IP Address

###.###.###.###

(000.000.000.000)*

###.###.###.###

(000.000.000.000)*

Enter the IP address.

Subnet Mask

Gateway

Enter the Subnet mask.

###.###.###.###

Enter the Gateway address.

(000.000.000.000)*

IP Boot Tries

APIPA

##### (3*)

On*/Off

Automatically allocates the IP

address from the link-local

address range.

IPv6

Off*/On

Ethernet

Auto*/100B-FD/100B-HD/

Chooses Ethernet link mode.

10B-FD/10B-HD

Set to

Default

Restores wired network settings of the internal print server to the factory default.

On*/Off Chooses Ethernet link mode.

Auto*/Static/RARP/BOOTP Choose the IP method that best

Wired

Enable

WLAN

TCP/IP

Boot Method

IP Address

/DHCP

suits your needs.

###.###.###.###

(000.000.000.000)*

###.###.###.###

(000.000.000.000)*

Enter the IP address.

Subnet Mask

Gateway

Enter the Subnet mask.

###.###.###.###

Enter the Gateway address.

(000.000.000.000)*

IP Boot Tries

APIPA

# (3*)

On*/Off

Automatically allocates the IP

address from the link-local

address range.

IPv6

Off*/On

SES/WPS/AO

WPS w/PIN

Code

The factory settings are shown in Bold with an asterisk.

Control Panel

Network for HL-3075CW users (continued)

Submenu 1 Submenu 2

Menu Selections

Status

Options

Descriptions

WLAN

Status

Signal

(Appearsonly

when WLAN

Enableis

On.)

Channel

Speed

SSID

Shows SSID [uses a maximum

of 32 digits and characters 0-9,

a-z and A-Z in ASCII values]

Comm. Mode

Ad-hoc*/Infrastructure Shows the current

Communication Mode.

Set to

Restores wired network settings

Default

of the internal print server to the

factory default.

WLAN

Off*/On

Chooses Ethernet link mode.

Enable

Factory

Reset

Restores all network settings of the internal print server to the factory default.

The factory settings are shown in Bold with an asterisk.

On connection to the network, if the machine's 'IP METHOD' is 'AUTO' the machine will attempt to automatically set the IP address and Subnet

Mask from a boot server such as DHCP or BOOTP. If a boot server cannot be found an APIPA IP address will be allocated, such as

169.254.[001-254].[000-255]. If the 'IP METHOD' of the machine is set to 'STATIC' you will need to manually enter an IP address from the

machine's control panel.

Reset Menu

Display Shows

Description

Reset Printer

Resets the printer and restores all printer settings (including command settings) to settings

you have previously made with the control panel buttons.

Factory Reset

Resets the printer and restores the printer settings (including command settings) to the

factory default settings.

The factory settings are shown in Bold with an asterisk.

Color Correction

Submenu

Menu Selections

Options

Descriptions

Frequency

Normal*/Low/Off

Sets the interval time you want to

carry out the auto color correction

Color Calibration Calibrate

Reset

Carry out calibration to revise the

colors. (See Calibration on page 95.)

Set the calibration parameters back

to the default settings. (See

Calibration on page 95.)

The factory settings are shown in Bold with an asterisk.

Control Panel

Color Correction (continued)

Submenu

Menu Selections

Options

Descriptions

Auto Regist.

Registration

Adjusts the print position of each

color automatically. (See Auto

Registration on page 96.)

Manual Regist.

Print Chart

Prints the chart to manually check

the registration of the colors. (See

Manual Registration on page 97.)

Set Registration 1 Magenta/2 Cyan/

3 Yellow/4 Magenta/

5 Cyan/6 Yellow/

Enter the correction value on the

chart you printed from the Print

Chart. (See Manual Registration

on page 97.)

7 Magenta/8 Cyan/

9 Yellow

Drum Cleaning

Carry out cleaning the drum unit to improve the print quality problem. (See Small spots on

the printed pages in Cleaning the drum unit on page 133.)

The factory settings are shown in Bold with an asterisk.

Direct Print (HL-3075CW only)

Submenu

Menu Selections

Options

Descriptions

Paper Size

Letter*/Legal/A4/

Executive/JIS B5/B5/A5/

A5 L/JIS B6/B6/A6/A4Lon

g/Folio

Sets the size of paper for direct print.

Media Type

Plain Paper*/Thick

Paper/Thicker Paper/

Thin Paper/Recycled

Paper/Bond Paper

Sets the type of paper for direct print.

Multiple Page

1in1*/2in1/4in1/9in1/

16in1/25in1/

Sets the pattern if you want to print

multiple pages on a single sheet or

1in22pages/1in33pag one page on multiple sheets.

es/1in44pages/1in55p

ages

Orientation

Portrait*/Landscape

This printer can print pages in portrait

or landscape orientation.

Collate

On*/Off

Print Quality

PDF Option

Normal*/Fine

Document*/Document&St Set the information you want to add

amps/Document&Markup

to the document.

Index Print

Simple*/Details

Sets the format of the index for direct

print. If you choose Details,

printing time will be longer. (See

Printing data from a USB flash

memory drive with direct print

(HL-3075CW only) on page 27.)

The factory settings are shown in Bold with an asterisk.

Control Panel

PictBridge (HL-3075CW only)

Submenu

Menu Selections

Options

Descriptions

Paper Size

Orientation

Letter*/A4/B5/A5/B6/A6

Portrait*/Landscape

Portrait/Landscape*

Off*/On

Sets the size of paper for PictBridge.

This printer can print pages in portrait

or landscape orientation for

PictBridge.

Date&Time

Prints the date and time.

Prints the file name.

File Name

Off*/On

Print Quality

Normal*/Fine

The factory settings are shown in Bold with an asterisk.

Control Panel

Example of changing a menu setting

Setting IP address

a Press any of the Menu buttons (+, -, OK or Back) to take the printer offline.

b Press + or - to choose Network.

Select ab or OK

Network

c (HL-3075CW only) Press + or - to choose Wired LAN or WLAN.

Wired LAN

d Press OK.

TCP/IP

e Press OK.

Boot Method

f Press the - button.

IP Address

g Press OK. The first part of the number will be blinking.

169.254.000.192

h Press + or - to increase or decrease the number. Press OK to go to the next number.

129.254.000.192

i Repeat step h until you have set your IP address.

123.045.067.089

j Press OK or Go to finish the IP address.

Accepted

Control Panel

Default settings

The printer has three levels of default settings; the default settings have been set at its factory before

shipment (see Menu table on page 82).

 Network default settings

 Factory reset

 Settings reset

Note

• You cannot modify the preset default settings.

• Page counter can never be changed.

Network default settings

If you want to reset only the print server back to its default settings (by resetting all network information such

as the password and IP address), follow these steps:

a Press + or - to choose Network. Press OK.

Select ab or OK

Network

b Press + or - to choose Factory Reset. Press OK.

Factory Reset

c Press OK again.

Restart Printer?

d The printer will restart automatically.

Factory Reset

You can partially reset the machine back to its default printer settings. The settings that will not be reset are

the Interface, Local Language, Reprint, Set Registration, Setting Lock, Secure Function

Lock 2.0 (HL-3075CW only) and the Network settings:

a Press + or - to choose Reset Menu. Press OK.

Select ab or OK

Reset Menu

b Press + or - to choose Factory Reset. Press OK.

Factory Reset

c Press OK again.

OK?

Control Panel

Settings Reset

This operation will reset all the machine settings back to the settings that were set at the factory:

a Disconnect the network cable from the printer; otherwise the network settings (such as IP address) will

not be reset.

b Press + or - to choose Reset Menu. Press OK.

Select ab or OK

Reset Menu

c Press + and Cancel at the same time.

Reset Printer

d Press OK after the following message appears.

Settings Reset

e Press OK again.

Reset Printer?

f The printer will restart automatically.

Control Panel

Frequency

You can set how often the color correction (Color Calibration and Auto Registration) occurs. The default

setting is Normal. The color correction process consumes some amount of the toner.

a Press + or - to choose Color Correction. Press OK.

b Press + or - to choose Frequency. Press OK.

c Press + or - to choose Normal, Lowor Off. Press OK.

Calibration

The output density for each color may vary depending on the environment the machine is in such as

temperature and humidity. Calibration helps you to improve the color density.

Note

If you print using the Windows^®printer driver, you need to perform the calibration from the Windows^®

printer driver. See Color Calibration on page 43.

If you print using the Macintosh printer driver, you need to perform the calibration using the status monitor.

See Status Monitor on page 64 for how to turn the status monitor on.

a Press + or - to choose Color Correction. Press OK.

Select ab or OK

Color Correction

b Press OK.

ColorCalibration

c Press OK.

Calibrate

d Press OK again.

OK?

You can reset the calibration parameters back to those set at the factory.

a Press + or - to choose Color Correction. Press OK.

Select ab or OK

Color Correction

b Press OK.

ColorCalibration

Control Panel

c Press + or - to choose Reset. Press OK.

Reset

d Press OK again.

OK?

Auto Registration

You can adjust the print position of each color automatically.

a Press + or - to choose Color Correction. Press OK.

Select ab or OK

Color Correction

b Press + or - to choose Auto Regist.. Press OK.

Auto Regist.

c Press OK.

Registration

d Press OK again.

OK?

Control Panel

Manual Registration

Print Chart

You can print the color registration chart to manually check the registration of the colors.

a Press + or - to choose Color Correction. Press OK.

Select ab or OK

Color Correction

b Press + or - to choose Manual Regist.. Press OK.

Manual Regist.

c Press OK.

Print Chart

Set Registration

You can correct the color registration manually.

a Press + or - to choose Color Correction. Press OK.

Select ab or OK

Color Correction

b Press + or - to choose Manual Regist.. Press OK.

Manual Regist.

c Press + or - to choose Set Registration. Press OK again.

Set Registration

d To set the color registration, follow the instruction on Color Registration Chart.

e Press OK.

Option

SO-DIMM

The printer has 32 MB (HL-3045CN) or 64 MB (HL-3075CW) of standard memory and one slot for optional

memory expansion. You can expand the memory up to 544 MB (HL-3045CN) or 576 MB (HL-3075CW) by

installing a Dual In-line Memory Module (SO-DIMM).

In general, the machine uses industry-standard SO-DIMM with the following specifications:

 Type: 144 pin and 64 bit output

 CAS latency: 2

 Clock frequency: 100 MHz or more

 Capacity: 64, 128, 256 or 512 MB

 Height: 31.75 mm (1.25 in.)

 SDRAM can be used.

For information regarding memory for your Brother machine please visit us at:

www.brother-usa.com/support/memory.

Note

• There might be some SO-DIMMs that will not work with the printer.

• For more information, call the dealer you bought the printer from or Brother Customer Service.

Option

Installing extra memory

Note

Always turn off the printer power switch before installing or removing the SO-DIMM.

a Turn off the printer power switch, and then unplug the printer. Disconnect the interface cable from the

printer.

b Remove the plastic (1) and then the metal (2) SO-DIMM covers.

c Unpack the SO-DIMM and hold it by its edges.

CAUTION

To prevent damage to the printer from static electricity, DO NOT touch the memory chips or the board

surface.

Option

d Hold the SO-DIMM by the edges and align the notches in the SO-DIMM with the protrusions in the slot.

Insert the SO-DIMM diagonally (1), then tilt it toward the interface board until it clicks into place (2).

e Put the metal (2) and then the plastic (1) SO-DIMM covers back on.

f Reconnect the interface cable to your printer. Plug the printer back in, and then turn on the power switch.

Note

To make sure that you have installed the SO-DIMM properly, you can print the printer settings page that

shows the current memory size. (See Machine Info. on page 82.)

100

Routine Maintenance

Replacing the consumable items

The following messages appear on the LCD in the Ready state. These messages provide advanced warnings

to replace the consumable items before they reach the end of their life. To avoid any inconvenience, you may

want to buy spare consumable items before the printer stops printing.

LCD messages

Consumable

Approximate life

How to replace

Order No.

item to replace

Toner Low (X)

Toner cartridge

<Black>

See page 103

TN-210BK, TN-210C,

TN-210M, TN-210Y

1 2

2,200 pages

X = C, M, Y, K

C = Cyan

M = Magenta

Y = Yellow

K = Black

<Cyan, Magenta,Yellow>

1 2

1,400 pages

1 3 4

Drums End Soon

4 Drum units

See page 111

15,000 pages

DR-210CL

1 3 4

Drum End Soon(X) 1 Drum unit

15,000 pages

DR-210CL-BK ,

DR-210CL-CMY

X = C, M, Y, K

C = Cyan

M = Magenta

Y = Yellow

K = Black

Belt End Soon

Belt unit

See page 117

See page 121

BU-200CL

WT-200CL

50,000 pages

WT Box End Soon

Waste toner box

50,000 pages

A4 or Letter size single-sided pages.

Approx. cartridge yield is declared in accordance with ISO/IEC 19798.

1 page per job.

Drum life is approximate and may vary by type of use.

Contains 4 pc. Drum Set.

Contains 1 pc. Black Drum Unit.

Contains 1 pc. Color Drum Unit.

101

Routine Maintenance

You will need to replace certain parts and clean the printer regularly.

LCD messages

Consumable

Approximate life

How to replace

Order No.

item to replace

Replace Toner

Toner cartridge

<Black>

See page 103

TN-210BK, TN-210C,

TN-210M, TN-210Y

1 2

2,200 pages

<Cyan, Magenta,Yellow>

1 2

1,400 pages

1 3 4

Replace Drums

4 Drum units

1 Drum unit

See page 112

15,000 pages

DR-210CL

1 3 4

Replace Drum (X)

15,000 pages

DR-210CL-BK ,

DR-210CL-CMY

X = C, M, Y, K

C = Cyan

M = Magenta

Y = Yellow

K = Black

1 3 4

Drum unit

See page 112

Drum Error

15,000 pages

Replace the Drum Unit.

Replace Belt

Replace WT Box

Replace Fuser

Belt unit

See page 117

See page 121

BU-200CL

WT-200CL

50,000 pages

Waste toner box

Fuser unit

50,000 pages

Call your dealer or Brother Customer Service

for a replacement fuser unit.

50,000 pages

Replace PF kit1

Paper feeding kit

Call your dealer or Brother Customer Service

for a replacement paper feeding kit 1.

50,000 pages

A4 or Letter size single-sided pages.

Approx. cartridge yield is declared in accordance with ISO/IEC 19798.

1 page per job.

Drum life is approximate and may vary by type of use.

Contains 4 pc. Drum Set.

Contains 1 pc. Black Drum Unit.

Contains 1 pc. Color Drum Unit.

The Drum Errormessage has two cases: If the scroll message shows Replace the Drum Unit.you will need to replace the drum unit. If

the scrolling message shows Slide the Green tab on Drum Unit.you do not need to replace the drum unit, you just need to clean the

corona wires. (See Cleaning the corona wires on page 130.)

102

Routine Maintenance

Note

• Go to http://www.brother-usa.com/environment/ for instructions on how to return the used toner cartridge

to the brother collection program. If you choose not to return your used toner cartridge, please discard the

used toner cartridge according to local regulations, keeping it separate from domestic waste. If you have

questions, call your local waste disposal office.

• We recommend placing used consumable items on a piece of paper to prevent accidentally spilling or

scattering the material inside.

• If you use paper that is not a direct equivalent for the recommended paper, the life of consumable items

and printer parts may be reduced.

• The projected life for each of toner cartridges and a waste toner box is based on ISO/IEC 19798.

Frequency of replacement will vary depending on the complexity of printed pages, percentage of coverage

and type of media used.

Toner cartridges

A new toner cartridge can print approximately 2,200 pages (black) or approximately 1,400 pages (yellow,

magenta, cyan) ¹.

Note

• The toner cartridges that come supplied with the printer are starter toners. A starter toner can print

approximately 1,000 pages ¹.

• The amount of toner used varies according to what is printed on the page and the print density setting.

• If you change the print density setting for lighter or darker printing, the amount of toner used will change.

• Wait to unpack the toner cartridge until immediately before you put it into the printer.

A4 or Letter size single-sided pages. Approx. cartridge yield is declared in accordance with ISO/IEC 19798.

Toner Low message

Toner Low (X)

If the LCD shows Toner Low, the printer has nearly run out of toner. Buy a new toner cartridge and have it

ready before you get a Replace Tonermessage. (X) shows the toner color that is near the end of its life.

((K)=Black, (Y)=Yellow, (M)=Magenta, (C)=Cyan). To replace the toner cartridge, see Replacing the toner

cartridges on page 104.

The Toner Low (X)message appears for one minute after each print job.

Replace Toner message

When the following message appears on the LCD, you need to replace the toner cartridge:

Replace Toner

The scrolling message on the LCD indicates which color you need to replace.

103

Routine Maintenance

Replacing the toner cartridges

Note

• To ensure high quality printing, we recommend that you use only genuine Brother toner cartridges. When

you want to buy toner cartridges, call your dealer.

• We recommend that you clean the printer when you replace the toner cartridge. See Cleaning

on page 127.

a Turn off the printer power switch. Fully open the top cover by lifting up on the handle (1).

b Take out the drum unit and toner cartridge assembly for the color shown on the LCD.

104

Routine Maintenance

c Push down the green-labeled lock lever (1) and take the toner cartridge out of the drum unit.

WARNING

DO NOT put a toner cartridge into a fire. It could explode, resulting in injuries.

DO NOT use cleaning materials that contain ammonia, alcohol, any type of spray, or any type of flammable

substance to clean the outside or inside of the machine. Doing this may cause a fire or electrical shock. See

Cleaning on page 127 for how to clean the printer.

Be careful not to inhale toner.

105

Routine Maintenance

IMPORTANT

• We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a

sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

• To prevent damage to the printer from static electricity, DO NOT touch the electrodes shown in the

illustration.

• Handle the toner cartridge carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold

water at once.

• To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.

Note

• Be sure to seal up the toner cartridge tightly in a suitable bag so that toner powder does not spill out of the

cartridge.

• Go to http://www.brother-usa.com/environment/ for instructions on how to return the used toner cartridge

to the brother collection program. If you choose not to return your used toner cartridge, please discard the

used toner cartridge according to local regulations, keeping it separate from domestic waste. If you have

questions, call your local waste disposal office.

106

Routine Maintenance

d Clean the primary corona wire inside the drum unit by gently sliding the green tab from left to right and

right to left several times.

Note

Be sure to return the tab to the home position (a) (1). If you do not, printed pages may have a vertical stripe.

e Unpack the new toner cartridge. Gently shake it from side to side several times to distribute the toner

evenly inside the cartridge.

IMPORTANT

• Wait to unpack the toner cartridge until immediately before you put it in the printer. If toner cartridges are

left unpacked for a long time the toner life will be shortened.

• If an unpacked drum unit is put in direct sunlight or room light, the unit may be damaged.

107

Routine Maintenance

CAUTION

Put the toner cartridge in the drum unit immediately after you have removed the protective cover. To prevent

any degradation to the print quality, DO NOT touch the shaded parts shown in the illustrations.

Inside the printer

(Top View)

(Back View)

IMPORTANT

For USA and Canada

Brother strongly recommends that you do not refill the toner cartridge provided with your printer. We also

strongly recommend that you continue to use only genuine Brother brand replacement toner cartridges.

Use or attempted use of potentially incompatible toner and/or cartridges in the Brother machine may

cause damage to the machine and/or may result in unsatisfactory print quality. Our warranty coverage

does not apply to any problem that is caused by the use of unauthorized third party toner and/or

cartridges. To protect your investment and obtain premium performance from the Brother machine, we

strongly recommend the use of genuine Brother supplies.

IMPORTANT

For UK and other countries

Brother machines are designed to work with toner of a particular specification and will work to a level of

optimum performance when used with genuine Brother branded toner cartridges. Brother cannot

guarantee this optimum performance if toner or toner cartridges of other specifications are used. Brother

does not therefore recommend the use of cartridges other than genuine Brother branded cartridges with

this machine.

If damage is caused to the drum unit or other part of this machine as a result of using other

manufacturer’s products with this machine, any repairs required as a result may not be covered by the

warranty.

108

Routine Maintenance

f Pull off the protective cover.

g Put the new toner cartridge firmly into the drum unit until you hear it lock into place.

Note

Make sure that you put in the toner cartridge properly or it may separate from the drum unit.

109

Routine Maintenance

h Slide the drum unit and toner cartridge assembly into the printer. Make sure that you match the toner

cartridge color to the same color label on the printer.

C - Cyan

Y - Yellow

K - Black

M - Magenta

i Close the top cover of the printer.

j Turn the printer power switch back on.

Note

DO NOT turn off the printer power switch or open the top cover until the LCD shows Ready.

110

Routine Maintenance

Drum units

Order No. DR-210CL 4 pc. Drum Set or single drums DR-210CL-BK, DR-210CL-CMY

A new drum unit can print approximately 15,000 A4 or Letter size single-sided pages.

DR-210CL Drum Set contains 4 drum units 1 Black (DR-210CL-BK) and 3 Color (DR-210CL-CMY).

DR-210CL-BK contains 1 Black drum. DR-210CL-CMY contains 1 Color drum.

Drum wear and tear occurs due to use and rotation of the drum and interaction with paper, toner and other

materials in the paper path. In designing this product, Brother decided to use the number of rotations of the

drum as a reasonable determinant of the drum life. When a drum reaches the factory-established rotation

limit corresponding the rated page yield, the product LCD display will advise you to replace the applicable

drum(s). The product will continue to function, however, print quality may not be optimal.

As the drums rotate in unison during the various stages of operation (regardless of whether toner is deposited

on the page) and because damage to a single drum unit is not likely, you will need to replace all of the drums

at once (unless you have replaced an individual drum [DR-210CL-BK for black and DR-210CL-CMY for Color]

for reasons other than reaching its rated life). For your convenience, Brother sells the drum units as a set of

four (DR-210CL).

Note

• There are many factors that determine the actual drum life, such as the temperature, humidity, type of

paper, type of toner used and so on. Under ideal conditions, the average drum life is estimated at

approximately 15,000 pages. The actual number of pages that your drum will print may be significantly

less than this estimate. Because we have no control over the many factors that determine the actual drum

life, we cannot guarantee a minimum number of pages that will be printed by your drum.

• For best performance, use only genuine Brother toner. The printer should be used only in a clean, dust-

free environment with adequate ventilation.

• Printing with a third-party drum unit may reduce not only the print quality but also the quality and life of the

printer itself. Warranty coverage does not apply to problems caused by the use of a third-party drum unit.

Drum End Soon messages

Drums End Soon

If the LCD shows Drums End Soon, it means the 4 drum units are near the end of their life. Buy a new drum

unit set (DR-210CL) and have it ready before you get a Replace Drumsmessage. To replace the drum

units, see Replacing the drum units on page 112.

Drum End Soon(X)

If only a specified drum is near the end of its life, the LCD shows the Drum End Soon(X) message. (X)

indicates the drum unit color that is near the end of its life. ((K) =Black, (Y)=Yellow, (M)=Magenta, (C)=Cyan).

Buy a new drum unit DR-210CL-BK (for Black) or a DR-210CL-CMY (for either Y, M, C colors) and have it

ready before you get a Replace Drumsmessage. To replace the drum units, see Replacing the drum units

on page 112.

The Drum End Soon(X)message appears for one minute after each print job.

111

Routine Maintenance

Replace Drum messages

When the following message appears on the LCD, you need to replace the drum units:

Replace Drums

If only the specified drum needs to be replaced, the LCD shows the Replace Drum(X) message. (X)

indicates the drum unit color that you need to replace. ((K)=Black, (Y)=Yellow, (M)=Magenta, (C)=Cyan).

Drum Error

<Scrolling message> Replace the Drum Unit. Black (K)/ Cyan (C)/ Magenta (M)/ Yellow

(Y). Refer to the User’s Guide.¹

Only the color you need to replace will be shown.

The Drum Errormessage has two cases: If the scrolling message shows Replace the Drum Unit.

you will need to replace the drum unit. If the scrolling message shows Slide the Green tab on Drum

Unit.you do not need to replace the drum unit, you just need to clean the corona wires. (See Cleaning the

corona wires on page 130.)

Replacing the drum units

IMPORTANT

• While removing the drum unit, handle it carefully because it may contain toner.

• We recommend that you clean the printer when you replace the drum unit. See Cleaning on page 127.

a Turn off the printer power switch. Fully open the top cover by lifting up on the handle (1).

112

Routine Maintenance

b Take out the drum unit and toner cartridge assembly for the color shown on the LCD.

c Push down the green-labeled lock lever (1) and take the toner cartridge out of the drum unit.

WARNING

DO NOT put a toner cartridge into a fire. It could explode, resulting in injuries.

DO NOT use cleaning materials that contain ammonia, alcohol, any type of spray, or any type of flammable

substance to clean the outside or inside of the machine. Doing this may cause a fire or electrical shock. See

Cleaning on page 127 for how to clean the printer.

Be careful not to inhale toner.

113

Routine Maintenance

IMPORTANT

• We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a

sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

• To prevent damage to the printer from static electricity, DO NOT touch the electrodes shown in the

illustration.

• Handle the toner cartridge carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold

water at once.

• To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.

Note

• Be sure to seal up the drum unit tightly in a suitable bag so that toner powder does not spill out of the

cartridge.

• Go to http://www.brother-usa.com/environment/ for instructions on how to return the used toner cartridge

to the brother collection program. If you choose not to return your used toner cartridge, please discard the

used toner cartridge according to local regulations, keeping it separate from domestic waste. If you have

questions, call your local waste disposal office.

114

Routine Maintenance

d Unpack the new drum unit and pull off the protective cover.

IMPORTANT

Wait to unpack a drum unit until immediately before you put it in the printer. Exposure to direct sunlight or

room light may damage the drum unit.

e Put the toner cartridge firmly into the new drum unit until you hear it lock into place.

IMPORTANT

Make sure that you re-install the toner cartridge properly, or it may separate from the drum unit.

115

Routine Maintenance

f Slide the drum unit and toner cartridge assembly into the printer. Make sure that you match the toner

cartridge color to the same color label on the printer.

C - Cyan

Y - Yellow

K - Black

M - Magenta

g Close the top cover of the printer.

When you replace a drum unit with a new one, you need to reset the drum counter by completing the following

steps:

a Turn the printer power switch back on.

b Press + or - to choose Machine Info..

c Press OK to proceed to the next menu level, and then press + or - to choose Reset Parts Life.

d Press OK, and then press + to choose Drum Unit.

e Press OK, and then press + or - to choose the color that you replaced.

f Press OK two times.

116

Routine Maintenance

Belt unit

Order No. BU-200CL

A new belt unit can print approximately 50,000 A4 or Letter size single-sided pages.

Belt End Soon message

Belt End Soon

If the LCD shows Belt End Soon, it means the belt unit is near the end of its life. Buy a new belt unit and

have it ready before you get a Replace Beltmessage. To replace the belt unit, see Replacing the belt unit

on page 117.

Replace Belt message

When the following message appears on the LCD, you need to replace the belt unit:

Replace Belt

IMPORTANT

• DO NOT touch the surface of the belt unit. If you touch it, it could degrade print quality.

• Damage caused by incorrect handling of the belt unit may void your warranty.

Replacing the belt unit

a Turn off the printer power switch. Fully open the top cover by lifting up on the handle (1).

117

Routine Maintenance

b Take out all the drum unit and toner cartridge assemblies.

IMPORTANT

• We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a

sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

• To prevent damage to the printer from static electricity, DO NOT touch the electrodes shown in the

illustration.

• Handle the toner cartridge carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold

water at once.

• To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.

118

Routine Maintenance

c Hold the green handle of the belt unit and lift the belt unit up, then pull it out.

IMPORTANT

To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.

d Unpack the new belt unit and put the new belt unit in the printer.

119

Routine Maintenance

e Slide each drum unit and toner cartridge assembly into the printer. Make sure that you match the toner

cartridge color to the same color label on the printer. Repeat this for all the drum unit and toner cartridge

assemblies.

C - Cyan

Y - Yellow

M - Magenta K - Black

f Close the top cover of the printer.

When you replace the belt unit with a new one, you need to reset the belt unit counter by completing the

following steps:

a Turn the printer power switch back on.

b Press + or - to choose Machine Info..

c Press OK to proceed to the next menu level, and then press + or - to choose Reset Parts Life.

d Press OK, and then press + to choose Belt Unit.

e Press OK two times.

120

Routine Maintenance

Waste toner box

Order No. WT-200CL

The life of a waste toner box is approximately 50,000 A4 or Letter size single-sided pages.

WT Box End Soon message

WT Box End Soon

If the LCD shows WT Box End Soon, it means the waste toner box is near the end of its life. Buy a new

waste toner box and have it ready before you get a Replace WT Boxmessage. To replace the waste toner

box, see Replacing the waste toner box on page 122.

Replace WT Box message

When the following message appears on the LCD, you need to replace the waste toner box:

Replace WT Box

IMPORTANT

DO NOT reuse the waste toner box.

WARNING

DO NOT put the waste toner box into a fire. It could explode.

Be careful not to spill the toner. DO NOT inhale or allow it to get into your eyes.

121

Routine Maintenance

Replacing the waste toner box

a Turn off the printer power switch. Fully open the top cover by lifting up on the handle (1).

b Take out all the drum unit and toner cartridge assemblies.

122

Routine Maintenance

IMPORTANT

• We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a

sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

• To prevent damage to the printer from static electricity, DO NOT touch the electrodes shown in the

illustration.

• Handle the toner cartridge carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold

water at once.

• To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.

c Hold the green handle of the belt unit and lift the belt unit up, then pull it out.

123

Routine Maintenance

IMPORTANT

To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.

d Remove the orange packing material and discard it.

Note

This step is only necessary when you are replacing the waste toner box for the first time. The orange

packing is installed at the factory to protect your machine during shipment. The orange packing is not

required for replacement waste toner boxes.

124

Routine Maintenance

e Hold the green handle of the waste toner box and remove the waste toner box from the printer.

IMPORTANT

Handle the waste toner box carefully. If toner scatters on your hands or clothes, wipe or wash it off with

cold water at once.

Note

Discard the used waste toner box according to local regulations, keeping it separate from domestic waste.

If you have questions, call your local waste disposal office.

f Unpack the new waste toner box and put the new waste toner box in the printer.

125

Routine Maintenance

g Put the belt unit back in the printer.

h Slide each drum unit and toner cartridge assembly into the printer. Make sure that you match the toner

cartridge color to the same color label on the printer. Repeat this for all the drum unit and toner cartridge

assemblies.

C - Cyan

Y - Yellow

M - Magenta K - Black

i Close the top cover of the printer.

j Turn the printer power switch back on.

126

Routine Maintenance

Cleaning

Clean the outside and inside of the printer regularly with a dry, lint-free cloth. When you replace the toner

cartridge or the drum unit, make sure that you clean the inside of the printer. If printed pages are stained with

toner, clean the inside of the printer with a dry, lint-free cloth.

WARNING

DO NOT use cleaning materials that contain ammonia, alcohol, any type of spray, or any type of flammable

substance to clean the outside or inside of the machine. Doing this may cause a fire or electrical shock. See

Cleaning on page 127 for how to clean the printer.

Be careful not to inhale toner.

IMPORTANT

Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the surface

of the printer.

Cleaning the outside of the printer

a Turn off the printer power switch and then unplug the printer.

127

Routine Maintenance

b Pull the paper tray completely out of the printer.

c Wipe the outside of the printer with a dry, lint-free cloth to remove dust.

d Remove anything that is stuck inside the paper tray.

e Wipe the inside of the paper tray with a dry, lint-free cloth to remove dust.

128

Routine Maintenance

f Put the paper tray back in the printer.

g Plug the printer back in, and then turn on the power switch.

Cleaning the LED head

a Turn off the printer power switch and then unplug the printer.

b Fully open the top cover by lifting up on the handle (1).

129

Routine Maintenance

c Wipe the windows of LED head (1) with a dry, lint-free cloth. Be careful not to touch the windows of LED

head (1) with your fingers.

d Close the top cover of the printer.

e Plug the printer back in, and then turn on the power switch.

Cleaning the corona wires

If you have print quality problems, clean the corona wires as follows:

a Turn off the printer power switch. Fully open the top cover by lifting up on the handle (1).

130

Routine Maintenance

b Take out a drum unit and toner cartridge assembly.

IMPORTANT

• We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a

sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

• To prevent damage to the printer from static electricity, DO NOT touch the electrodes shown in the

illustration.

131

Routine Maintenance

c Clean the primary corona wire inside the drum unit by gently sliding the green tab from left to right and

right to left several times.

Note

Be sure to return the tab to the home position (a) (1). If you do not, printed pages may have a vertical stripe.

d Slide the drum unit and toner cartridge assembly into the printer. Make sure that you match the toner

cartridge color to the same color label on the printer.

C - Cyan

Y - Yellow

M - Magenta K - Black

e Repeat steps b to d to clean each of the remaining corona wires.

f Close the top cover of the printer.

g Turn the printer power switch back on.

132

Routine Maintenance

Cleaning the drum unit

Small spots on the printed pages

If your printout has any small white or colored spots, follow the steps below to solve the problem.

a Open the manual feed slot cover.

b Using both hands, slide the manual feed slot paper guides to the width of the paper that you are going

to use.

c Using both hands, put one blank sheet of paper in the manual feed slot until the front edge of the paper

touches the paper feed roller. Wait until the machine automatically feeds the paper. When you feel the

machine pull in the paper, let go.

133

Routine Maintenance

Note

• Make sure that the paper is straight and in the correct position on the manual feed slot. If it is not, the paper

may not be fed properly, resulting in a skewed printout or a paper jam.

• Do not put more than one piece of paper in the manual feed slot at any one time, as it may cause a jam.

• If you put paper in the manual feed slot before the printer is in the Ready state, an error may occur and

the printer will stop printing.

d Make sure that the printer is in the Ready state. Press + or - to choose Color Correction. Press OK.

Select ab or OK

Color Correction

e Press + or - to choose Drum Cleaning.

Drum Cleaning

f Press Go. The printer will pull in the piece of paper and start cleaning the drum unit.

Please Wait

g When the printer has finished cleaning, Completedappears on the LCD. Press Cancel so that the

printer returns to the Ready state.

h Repeat steps c to g two more times using a new blank sheet of paper each time. Upon completion

please discard the used paper. If the print problem is not resolved please contact Brother Customer

Service.

134

Routine Maintenance

Large spots on the printed pages

If your printout has colored spots at 94 mm (3.7 in.) intervals, follow the steps below to solve the problem.

a Turn off the printer power switch. Fully open the top cover by lifting up on the handle (1).

b See the print sample to identify the color causing the problem. The color of the spots is the color of the

drum you should clean. For example, if the spots are cyan, you should clean the drum for cyan. Take out

the drum unit and toner cartridge assembly of the color causing the problem.

135

Routine Maintenance

IMPORTANT

• We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a

sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

• To prevent damage to the printer from static electricity, DO NOT touch the electrodes shown in the

illustration.

c Push down the green-labeled lock lever (1) and take the toner cartridge out of the drum unit.

IMPORTANT

Handle the toner cartridge carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold

water at once.

136

Routine Maintenance

d Put the print sample in front of the drum unit, and find the exact position of the poor print.

e Turn the drum unit gear by hand while looking at the surface of the OPC drum (1).

f When you have found the mark on the drum that matches the print sample, wipe the surface of the OPC

drum with a dry cotton swab until the dust or glue on the surface comes off.

IMPORTANT

DO NOT clean the surface of the photosensitive drum with a sharp object.

137

Routine Maintenance

g Put the toner cartridge back firmly into the drum unit until you hear it lock into place.

Note

Make sure that you put in the toner cartridge properly or it may separate from the drum unit.

h Slide each drum unit and toner cartridge assembly into the printer. Make sure that you match the toner

cartridge color to the same color label on the printer.

C - Cyan

Y - Yellow

M - Magenta K - Black

i Close the top cover of the printer.

j Turn the printer power switch back on.

138

Routine Maintenance

Cleaning the paper pick-up roller

a Turn off the printer power switch and then unplug the printer.

b Pull the paper tray completely out of the printer.

139

Routine Maintenance

c Tightly wring out a lint-free cloth soaked in lukewarm water, and then wipe the separator pad (1) of the

paper tray with it to remove dust.

d Wipe the two pick-up rollers (1) inside of the printer to remove dust.

e Put the paper tray back in the printer.

f Plug the printer back in, and then turn on the power switch.

140

Troubleshooting

You can correct most problems by yourself. If you need additional help, the Brother Solutions Center offers

the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com/.

Identifying your problem

First, check the following:

 The AC power cord is connected properly and the printer is turned on.

 All of the protective parts have been removed.

 The toner cartridges and drum units are installed properly.

 The top and back covers are fully closed.

 Paper is inserted properly in the paper tray.

 The interface cable is securely connected to the printer and the computer.

 The correct driver for the printer has been chosen and is installed.

 The computer is set up to connect to the correct printer port.

Printer does not print:

If you did not solve your problem with the above checks, identify your problem and then go to the page

suggested below.

 LCD Messages

(See LCD messages on page 142.)

 Paper handling

(See Paper handling on page 145 and Paper jams and how to clear them on page 146.)

 Other problems

(See Other problems on page 161.)

Pages are printed, but there are problems with:

 Print quality

(See Improving the print quality on page 153.)

 Printout is incorrect

(See Solving print problems on page 160.)

141

Troubleshooting

LCD messages

As with any sophisticated office product, errors may occur and consumable items may need to be replaced.

If this happens, your printer automatically stops printing, diagnoses the problem, and displays the resulting

message on the LCD to alert you. The most common error and maintenance messages are shown below.

You can clear most errors and routine maintenance messages by yourself, referring to the following tables.

If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.

Visit us at http://solutions.brother.com/.

If you cannot clear the problem, call the dealer you bought the printer from or Brother Customer Service.

Note

The LCD names for the paper trays are as follows.

• Standard paper tray: Tray 1

• Manual feed slot: Manual Feed

Error messages

Error message

Action

Access Error

The USB device was removed while data was processing. Press Cancel. Reinsert the USB

(HL-3075CW only)

device and try to print with Direct Print or PictBridge.

Cartridge Error

Take out the drum unit and toner cartridge assembly for the toner color that is indicated on

the LCD. Remove the toner cartridge and then re-install it in the drum. Put the drum unit and

toner cartridge assembly back into the printer again. Repeat this process for each drum unit

and toner cartridge assembly until the error message is cleared from the LCD. If the problem

continues, call your dealer or Brother Customer Service.

Cover is Open

DIMM Error

Close the cover that is indicated on the LCD.

Turn off the printer. Re-install the DIMM correctly. Wait a few seconds, and then turn it on

again. If this error message appears again, replace the DIMM with a new one. (See

Installing extra memory on page 99.)

Drum Error

Clean the corona wires. (See Cleaning the corona wires on page 130.)

Slide the Green

tab on Drum Unit.

Drum Error

Replace the drum unit with a new one for the color that is indicated on the LCD. (See

Replacing the drum units on page 112.)

Replace the Drum

Unit.

Fuser Error

Turn the power switch off, wait a few seconds and then turn it again. Leave the printer for

15 minutes with the power on.

Jam XXX

Carefully pull out the jammed paper from the area shown in Paper jams and how to clear

them on page 146.

Low Temperature

Manual Feed

Increase room temperature to allow the printer to operate.

Put the same size of paper in the manual feed slot as is shown on the LCD.

142

Troubleshooting

Error messages (continued)

Error message

No Belt Unit

No Paper

Action

Re-install the belt unit. (See Belt unit on page 117.)

Put the paper in the paper tray and then press Go, or put the paper in the manual feed slot.

If the problem is not solved, the paper pick-up roller may be stained. Clean the paper pick-

up roller. (See Cleaning the paper pick-up roller on page 139.)

No Toner

Re-install the toner cartridge that is indicated on the LCD. (See Toner cartridges

on page 103)

Re-install the drum unit that is indicated on the LCD. (See Drum units on page 111)

No Waste Toner

Out of Memory

Re-install the Waste Toner Box. (See Waste toner box on page 121.)

If the LCD shows this error message when you print the secure data, Press Cancel and

delete the previously stored data.

Except in the case of printing secure data, add more memory. (See Installing extra memory

on page 99.)

Print Unable 1A

Turn the power switch off and fully open the top cover. Leave the printer off and open for 30

minutes to remove any condensation from inside the machine, then close the top cover and

turn it on again. If this does not clear the error, call your dealer or a Brother Customer

Service.

Short Paper

Size Mismatch

Small Paper

Toner Error

Open the back cover (back output tray) to let the printed paper out on the back out put tray.

Remove the printed pages and then press Go.

Put the same size paper in the paper tray that is selected in the printer driver, and then press

Go, or select the size of paper you set in the Tray1 Sizesetting from the control panel.

Open the back cover (back output tray) to let the printed paper out on the back out put tray

and then press Go.

Pull out all the drum unit and toner cartridge assemblies. Take out the toner cartridge and

put it back into the printer again.

Unusable Device

Remove the USB flash memory drive from the USB Direct Interface.

(HL-3075CW only)

Error messages in Color Correction

Call service message

Action

Calibrate

 Turn off the printer. Wait a few seconds, then turn it on again.

 Identify the color causing the problem and put in a new drum unit. (See Replacing

the drum units on page 112.)

Calibration failed. See

Troubleshooting chapter

in User's guide.

To identify the color of the drum unit, visit us at http://solutions.brother.com/ to

view our FAQs and troubleshooting tips.

 Put in a new belt unit. (See Replacing the belt unit on page 117.)

 Put in a waste toner box. (See Replacing the waste toner box on page 122.)

 If the problem continues, call your dealer or Brother Customer Service.

 Turn off the printer. Wait a few seconds, then turn it on again.

Registration

 Put in a new belt unit. (See Replacing the belt unit on page 117.)

 If the problem continues, call your dealer or Brother Customer Service.

Registration failed.

See Troubleshooting

chapter in User's guide.

143

Troubleshooting

Maintenance messages

Error message

Meaning

Action

The toner cartridge is near the end of

its life.

Buy a new toner cartridge for the color that is

indicated on the LCD before you get a Replace

Tonermessage.

Toner Low (X)

Drums End Soon

The drum units are near the end of their Buy a new drum unit set before you get aReplace

life. Drumsmessage.

The drum unit for the color indicated on Buy a new drum unit for the color indicated on the

Drum End Soon(X)

the LCD is near the end of its life.

LCD before you get a Replace Drum (X)

message.

Belt End Soon

WT Box End Soon

Replace Toner

The belt unit is near the end of its life. Buy a new belt unit before you get a Replace

Beltmessage.

The waste toner box is almost full.

Buy a new waste toner box before you get a

Replace WT Boxmessage.

It is time to replace the toner cartridge. Replace the toner cartridge for the color indicated

on the LCD. (See Replacing the toner cartridges

on page 104.)

Replace Drums

It is time to replace the drum units.

Replace the drum units. (See Replacing the drum

units on page 112.)

It is time to replace the drum unit for the Replace the drum unit for the color indicated on

Replace Drum (X)

indicated color.

the LCD. (See Replacing the drum units

on page 112.)

Replace Belt

It is time to replace the belt unit.

Replace the belt unit. (See Replacing the belt unit

on page 117.)

Replace WT box

Replace PF Kit1

Replace Fuser

It is time to replace the waste toner box. Replace the waste toner box. (See Replacing the

waste toner box on page 122.)

It is time to replace the paper feeding

kit 1.

Replace the paper feeding kit 1. Call your dealer or

Brother Customer Service.

It is time to replace the fuser unit.

Replace the fuser unit. Call your dealer or Brother

Customer Service.

(X) shows the toner cartridge or drum unit color that is near the end of its life. (K)=Black, (Y)=Yellow, (M)=Magenta, (C)=Cyan.

Call service messages

Call service message

Action

Print Unable ##

Turn off the printer. Wait a few seconds, then turn it on again. If this does not clear the

(Except Print Unable 1A) error, call your dealer or a Brother Customer Service.

144

Troubleshooting

Paper handling

First, make sure that you are using paper that meets Brother recommended paper specifications. (See About

paper on page 1.)

Problem

Recommendation

The printer does not feed

paper.

 If there is paper in the paper tray, make sure it is straight. If the paper is curled,

straighten it before printing. Sometimes it is helpful to remove the paper. Turn the

stack over and put it back in the paper tray.

 Reduce the amount of paper in the paper tray, and then try again.

 Make sure that manual feed mode is not chosen in the printer driver.

 Clean the paper pick-up roller. See Cleaning the paper pick-up roller

on page 139.

The printer does not feed paper  Make sure that you have chosen the Manual in the Paper Source of the printer

from the manual feed slot.

driver.

The printer does not feed

envelopes.

 The printer can feed envelopes from the manual feed slot. You must set up your

application to print on the size of envelopes you are using. This is usually done in

the page setup or document setup menu of your software. (See your application

manual.)

A paper jam has occurred.

The printer does not print.

 Clear the jammed paper. (See Paper jams and how to clear them on page 146.)

 Make sure that the cable is connected to the printer.

 Make sure the printer is powered on and that no error messages on the LCD.

 Make sure that you have chosen the correct printer driver.

When printing on normal paper,  Change the printer driver setting in Media Type to a thin setting.

it creases.

The paper slides off the top

output tray.

 Lift up the support flap (1).

145

Troubleshooting

Paper jams and how to clear them

If paper jams inside the printer, the printer will stop. One of the following LCD messages will appear to tell

you where to find the jammed paper.

 Jam Tray 1(1)

Paper jam in the standard paper tray (Tray 1). (See page 147.)

 Jam Rear(2)

Paper jam where the paper comes out of the printer. (See page 148.)

 Jam Inside(3)

Paper jam inside the printer. (See page 150.)

If the error message still appears on the LCD after you remove the jammed paper, there may be more paper

jammed somewhere else. Check the printer thoroughly.

Note

Always remove all paper from the paper tray and straighten the stack when you add new paper. This helps

prevent multiple sheets of paper from feeding through the printer at one time and prevents paper jams.

146

Troubleshooting

Jam Tray 1 (Paper jam inside the paper tray)

Jam Tray 1

If a paper jam occurs inside the paper tray, follow these steps:

a Pull the paper tray completely out of the printer.

b Use both hands to slowly pull out the jammed paper.

Note

Pulling out the jammed paper downward allows you to remove the paper easier.

c Make sure that the paper is below the maximum paper mark. While pressing the green paper-guide

release lever, slide the paper guides to fit the paper size. Make sure that the guides are firmly in the slots.

147

Troubleshooting

d Put the paper tray firmly back in the printer.

e Press Go to resume printing.

Jam Rear (Paper jam behind the back cover)

Jam Rear

If a paper jam occurs behind the face-up output tray, follow these steps:

a Turn off the printer's power switch and unplug the AC power cord.

b Open the back cover.

CAUTION

After you have just used the printer, some internal parts will be extremely hot. Wait at least 10 minutes for

the printer to cool down before continuing to the next step.

c Pull the green tabs at the left and right hand sides toward you and fold down the fuser cover (1).

148

Troubleshooting

d Using both hands, gently pull the jammed paper out of the fuser unit.

e Close the fuser cover (1) and lift the green tabs at the left and right hand sides.

f Close the back cover.

g Plug the printer back in, and then turn on the power switch.

149

Troubleshooting

Jam Inside (Paper jam inside the printer)

Jam Inside

If a paper jam occurs inside the printer, follow these steps:

a Turn off the printer's power switch and unplug the AC power cord.

b Fully open the top cover by lifting up on the handle (1).

CAUTION

After you have just used the printer, some internal parts will be extremely hot. Wait at least 10 minutes for

the printer to cool down before continuing to the next step.

150

Troubleshooting

c Take out all four drum unit and toner cartridge assemblies.

IMPORTANT

• We recommend that you place each drum unit and toner cartridge assembly on a clean, flat surface with

a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

• To prevent damage to the printer from static electricity, DO NOT touch the electrodes shown in the

illustration.

• Handle the toner cartridges carefully. If toner scatters on your hands or clothes, wipe or wash it off with

cold water at once.

• To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.

151

Troubleshooting

d Pull out the jammed paper slowly.

e Slide each drum unit and toner cartridge assembly into the printer. Make sure that you match the toner

cartridge color to the same color label on the printer for all four drum unit and toner cartridge assemblies.

C - Cyan

Y - Yellow

M - Magenta K - Black

f Close the top cover of the printer.

g Plug the printer back in, and then turn on the power switch.

152

Troubleshooting

Improving the print quality

If you have a print quality problem, print a test page first (see Machine Info. on page 82). If the printout looks

good, the problem is probably not the printer. Check the interface cable or try the printer on another computer.

If the printout have a quality problem, check the following steps first. And then, if you still have a print quality

problem, check the chart below and follow the recommendation.

a Check that you use the paper that meets our specifications. (See About paper on page 1.)

Note

To get the best print quality, we suggest using the recommended paper. (See About paper on page 1.)

b Check that the drum units and toner cartridges are installed properly.

Examples of poor print quality

Recommendation

White lines, bands or ribbing

across the page

 Put in a new drum unit. (See Replacing the drum units on page 112.)

To identify the color of the drum unit, visit us at http://solutions.brother.com/

to view our FAQs and troubleshooting tips.

ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

Colors are light or unclear on the

whole page

 Make sure toner save mode is off in the control panel or the printer driver.

 Make sure that the media type setting in the driver matches the type of paper

you are using. (See About paper on page 1.)

ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

 Shake all four toner cartridges gently.

 Wipe the windows of all four LED heads with a dry lint free soft cloth. (See

Cleaning the LED head on page 129.)

153

Troubleshooting

Examples of poor print quality

Recommendation

White streaks or bands down the

page

 Wipe the windows of LED head with a dry lint free soft cloth. (See Cleaning

the LED head on page 129.)

 Make sure that foreign material such as a torn piece of paper, sticky note or

ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

dust is not inside the machine and around the drum unit and toner cartridge.

 Clean the drum unit. (See Large spots on the printed pages in Cleaning the

drum unit on page 133.)

 Identify the missing color and put in a new toner cartridge. (See Replacing the

toner cartridges on page 104.)

To identify the color of the toner cartridge, visit us at

http://solutions.brother.com/ to view our FAQs and troubleshooting tips.

ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

Colored streaks or bands down the  Clean all four corona wires (one for each color) inside the drum unit by sliding

page

the green tab. (See Cleaning the corona wires on page 130.)

 Make sure the corona wire cleaners are at their home positions (a).

 Replace the toner cartridge that matches the color of the streak or band. (See

Replacing the toner cartridges on page 104.)

ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

To identify the color of the toner cartridge, visit us at

http://solutions.brother.com/ to view our FAQs and troubleshooting tips.

 Put in a new drum unit. (See Replacing the drum units on page 112.)

To identify the color of the drum unit, visit us at http://solutions.brother.com/

to view our FAQs and troubleshooting tips.

Vertical streaks in a light

background

 Wipe the windows of LED head with a dry lint free soft cloth. (See Cleaning

the LED head on page 129.)

ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

154

Troubleshooting

Examples of poor print quality

Recommendation

Colored lines across the page

 Replace the toner cartridge that matches the color of the line. (See Replacing

the toner cartridges on page 104.)

To identify the color of the toner cartridge, visit us at

ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

http://solutions.brother.com/ to view our FAQs and troubleshooting tips.

 Put in a new drum unit. (See Replacing the drum units on page 112.)

To identify the color of the drum unit, visit us at http://solutions.brother.com/

to view our FAQs and troubleshooting tips.

White spots or hollow print

 If the problem is not solved after printing a few pages, the drum unit may be

stained. Clean all four drum units. (See Small spots on the printed pages in

Cleaning the drum unit on page 133.)

ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

 Make sure that the media type setting in the driver matches the type of paper

you are using. (See About paper on page 1.)

 Check the printer’s environment. Conditions such as high humidity can cause

white spots or hollow print. (See Choosing a location in the Quick Setup

Guide.)

Completely blank or some colors

are missing

 Put in a new toner cartridge. (See Replacing the toner cartridges

on page 104.)

To identify the color of the toner cartridge, visit us at

http://solutions.brother.com/ to view our FAQs and troubleshooting tips.

ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

 Put in a new drum unit. (See Replacing the drum units on page 112.)

To identify the color of the drum unit, visit us at http://solutions.brother.com/

to view our FAQs and troubleshooting tips.

Colored spots at 94mm

 If the problem is not solved after printing a few pages, the drum unit may have

glue from a label stuck on the drum surface. Clean the drum unit. (See Large

spots on the printed pages in Cleaning the drum unit on page 133.)

ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

 Put in a new drum unit. (See Replacing the drum units on page 112.)

To identify the color of the drum unit, visit us at http://solutions.brother.com/

to view our FAQs and troubleshooting tips.

94 mm

(3.7 in.)

94 mm

(3.7 in.)

155

Troubleshooting

Examples of poor print quality

Recommendation

Colored spots at 30mm

 Identify the color causing the problem and put in a new toner cartridge. (See

Replacing the toner cartridges on page 104.)

To identify the color of the toner cartridge, visit us at

ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

http://solutions.brother.com/ to view our FAQs and troubleshooting tips.

30 mm (1.2 in.)

 Check the printer’s environment. Conditions such as high humidity and high

temperatures may cause this print quality problem. (See Choosing a location

in the Quick Setup Guide.)

Toner scatter or toner stain

ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

 Identify the color causing the problem and put in a new toner cartridge. (See

Replacing the toner cartridges on page 104.)

To identify the color of the toner cartridge, visit us at

http://solutions.brother.com/ to view our FAQs and troubleshooting tips.

 If the problem continues, put in a new drum unit. (See Replacing the drum

units on page 112.)

To identify the color of the drum unit, visit us at http://solutions.brother.com/

to view our FAQs and troubleshooting tips.

156

Troubleshooting

Examples of poor print quality

Recommendation

The color of your printouts is not

what you expected

 Make sure toner save mode is off in the control panel or the printer driver.

 Perform the calibration. (See Calibration on page 95.)

 Adjust the color by using the custom setting in the driver and by using the

control panel. Colors the printer can print and colors you see on a monitor are

different. The printer may not be able to reproduce the colors on your monitor.

(See Color Correction on page 89.)

 If colors appear in the printed gray areas, make sure there is a check in the

Improve Gray Color check box of the printer driver. See Improve Gray

Color in Settings Dialog on page 38 (For Windows printer driver), Advanced

options on page 50 (For Windows BR-Script printer driver) or Print Settings

on page 59 (For Macintosh printer driver).

 If shaded areas look dull, remove the check from the Improve Gray Color

check box of the printer driver.

 If a printed black graphic is too light, choose Enhance Black Printing mode

in the printer driver. See Enhance Black Printing in Settings Dialog

on page 38 (For Windows printer driver), Advanced options on page 50 (For

Windows BR-Script printer driver) or Print Settings on page 59 (For

Macintosh printer driver).

 Identify the color causing the problem and put in a new toner cartridge. (See

Replacing the toner cartridges on page 104.)

To identify the color of the toner cartridge, visit us at

http://solutions.brother.com/ to view our FAQs and troubleshooting tips.

 Identify the color causing the problem and put in a new drum unit. (See

Replacing the drum units on page 112.)

To identify the color of the drum unit, visit us at http://solutions.brother.com/

to view our FAQs and troubleshooting tips.

All one color

 Put in a new drum unit. (See Replacing the drum units on page 112.)

To identify the color of the drum unit, visit us at http://solutions.brother.com/

to view our FAQs and troubleshooting tips.

157

Troubleshooting

Examples of poor print quality

Recommendation

Color misregistration

 Make sure that the printer is on a solid level surface.

 Perform the auto color registration using the control panel (see Auto

Registration on page 96) or perform the manual color registration using the

control panel (see Manual Registration on page 97).

ABCDEFGHIJKLMNOPQR

TUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

ABCDEFGHIJKLMNOPQR TUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

ABCDEFGHIJKLMNOPQR

TUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

ABCDEFGHIJKLMNOPQR

TUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

ABCDEFGHIJKLMNOPQR TUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

ABCDEFGHIJKLMNOPQR

 Identify the color causing the problem and put in a new drum unit. (See

Replacing the drum units on page 112.)

To identify the color of the drum unit, visit us at http://solutions.brother.com/

to view our FAQs and troubleshooting tips.

 Put in a new belt unit. (See Replacing the belt unit on page 117.)

Uneven density appears

 Perform the calibration. (See Calibration on page 95.)

periodically across the page

 Identify the color that is uneven and put in a new toner cartridge for that color.

(See Replacing the toner cartridges on page 104.)

ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

To identify the color of the toner cartridge, visit us at

http://solutions.brother.com/ to view our FAQs and troubleshooting tips.

 Identify the color that is uneven and put in a new drum unit. (See Replacing

the drum units on page 112.)

To identify the color of the drum unit, visit us at http://solutions.brother.com/

to view our FAQs and troubleshooting tips.

Missing image at thin line

 Make sure toner save mode is off in the control panel or the printer driver.

 Change the print resolution.

 If you use Windows printer driver, choose Improve pattern printing or Improve

Thin Line in Print Setting of Basic tab. (See Settings Dialog on page 38.)

Wrinkle

 Change to the recommended type of paper.

 Make sure that the back cover is closed properly.

ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

 Make sure that two gray levers inside the back cover are in the up position.

 Make sure that the media type setting in the driver matches the type of paper

you are using. (See About paper on page 1.)

 Make sure that the media type setting in the driver matches the type of paper

Offset image

you are using. (See About paper on page 1.)

 Make sure that two gray levers inside the back cover are in the up position.

ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

 Check the printer’s environment. Conditions such as dry and low

temperatures may cause this print quality problem. (See Choosing a location

in the Quick Setup Guide.)

ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

 Identify the color causing the problem and put in a new drum unit. (See

Replacing the drum units on page 112.)

To identify the color of the drum unit, visit us at http://solutions.brother.com/

to view our FAQs and troubleshooting tips.

158

Troubleshooting

Examples of poor print quality

Recommendation

Poor fixing

 Make sure that the media type setting in the driver matches the type of paper

you are using. (See About paper on page 1.)

 Make sure that two gray levers inside the back cover are in the up position.

ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

 Choose Improve Toner Fixing mode in the printer driver. See Improve Print

Output in Improve Print Output on page 44 (For Windows printer driver),

Advanced options on page 50 (For Windows BR-Script printer driver) or

Print Settings on page 59 (For Macintosh printer driver).

If this selection does not provide enough improvement, select Thicker paper

in Media type settings.

Curled or wavy

 Choose Reduce Paper Curl mode in the printer driver when you do not use

our recommended paper. See Improve Print Output in Improve Print Output

on page 44 (For Windows printer driver), Advanced options on page 50 (For

Windows BR-Script printer driver) or Print Settings on page 59 (For

Macintosh printer driver).

 If you do not use the printer often, the paper may have been in the paper tray

too long. Turn over the stack of paper in the paper tray. Also, fan the paper

stack and then rotate the paper 180 in the paper tray.

 Store the paper where it will not be exposed to high temperatures and high

humidity.

Uneven density or faded

 Fully open the top cover and then close it again.

ABCDEFGHIJKLMNOPQRSTUVWXYZ. 0123456789. abcdefghijklmnopqrstuvwxyz.

Envelope creases

 Make sure that the envelope levers inside the back cover is pulled down when

you print the envelope.

159

Troubleshooting

Solving print problems

Problem

Recommendation

The printer will not turn on.

 Adverse conditions on the power connection (such as lightning or a power surge)

may have triggered the printer's internal safety mechanisms. Turn the printer off

and unplug the power cord. Wait for ten minutes, then plug in the power cord and

turn the printer on.

The printer prints unexpectedly  Make sure that the printer cable is not too long. We recommend that you use a

or it prints garbage data.

USB cable that is no longer than 2 meters (6.5 feet).

 Make sure that the printer cable is not damaged or broken.

 If you are using an interface-switching device, remove it. Connect your computer

directly to your printer, and then try again.

 Make sure that you have chosen the correct printer driver with ‘Set as Default

Printer’.

 Make sure that the printer is not connected to the same port that is also

connected to a storage device or scanner. Take away all other devices and

connect the port only to the printer.

 Turn off the Status Monitor.

The printer cannot print full

pages of a document. An error

message Out of Memory is

appears.

 Press Go to print the remaining data in the printer memory. Cancel the print job

if you want to delete the remaining data in the printer memory. (See Buttons

on page 74.)

 Reduce the complexity of your document or select a lower print resolution.

 Add more memory. (See Installing extra memory on page 99.)

The headers or footers appear  Adjust the top and bottom margins of your document.

when the document displays on

the screen but they do not show

up when it is printed.

Network problems

For problems concerning using your printer on a Network, see the Network User’s Guide on the CD-ROM we

have supplied.

The latest Network User's Guide in PDF format is available by accessing the Brother Solutions Center

(http://solutions.brother.com/).

160

Troubleshooting