J-Chapter 1(US) 4/16/98 8:23 AM Page 1
Operator’s Guide
SAMSUNG FACSIMILE
SF4000/SF4100/SF4200
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Please read this guide before you use this equipment.
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J-Chapter 1(US) 4/16/98 8:23 AM Page 4
CONTENTS
Chapter 1 Your New Machine
List of Features .................................................................................................................. 1.1
Parts ..................................................................................................................................... 1.2
Common Parts ................................................................................................................ 1.2
Familiarizing Yourself with Your New Machine .......................................................... 1.4
Front View ....................................................................................................................... 1.4
Rear View ........................................................................................................................ 1.5
Control Panel .................................................................................................................. 1.6
Fax Theory .......................................................................................................................... 1.8
Multi-function machine ................................................................................................ 1.9
Chapter 2 Installation and Setup
Choosing a Location ......................................................................................................... 2.1
Connections ........................................................................................................................ 2.1
Connection Diagram ..................................................................................................... 2.1
Handset and Handset Cradle ...................................................................................... 2.2
Document Tray ............................................................................................................... 2.3
Document Exit Tray ....................................................................................................... 2.4
Printer Exit Tray ............................................................................................................. 2.4
Telephone Line ............................................................................................................... 2.5
Extension Phone (Optional) ......................................................................................... 2.5
AC Power Cord .............................................................................................................. 2.5
Loading Paper .................................................................................................................... 2.6
Paper Type and Sizes ..................................................................................................... 2.7
Installing Print Cartridge ................................................................................................. 2.7
Print Cartridge Storage Unit (SF4100, SF4200) ........................................................ 2.10
Storing a Print Cartridge in the Storage Unit .......................................................... 2.10
Running Self-Test ............................................................................................................. 2.11
Connecting to Your PC (SF4100, SF4200) .................................................................... 2.13
Connecting SF4200 to Your PC .................................................................................. 2.13
Connecting SF4100 to Your PC .................................................................................. 2.14
Setting Up Printer (SF4100, SF4200) ............................................................................. 2.15
Installing the Windows Printer Driver Software .................................................... 2.15
Running Windows Printer Software ......................................................................... 2.17
Installing the DOS Printer Software ......................................................................... 2.19
Using the DOS Printer Software ................................................................................ 2.20
Making a Copy ................................................................................................................ 2.21
Setting the Date and Time ............................................................................................. 2.23
Setting the Terminal ID (Your Name and Number) .................................................. 2.25
Using the Keypad to Enter Letters ............................................................................ 2.27
Keypad Character Assignments ................................................................................ 2.28
Adjusting Ringer Volume ........................................................................................... 2.28
Selecting Tone or Pulse Service .................................................................................. 2.28
CONTENTS
1
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J-Chapter 1(US) 4/16/98 8:23 AM Page 5
CONTENTS
Chapter 3 Automatic Dialling
One-Touch Dialling ........................................................................................................... 3.1
Storing a Number for One-Touch Dialling ................................................................ 3.1
Dialling One-Touch Number ....................................................................................... 3.3
Speed Dialling .................................................................................................................... 3.4
Storing a Number for Speed Dialling ......................................................................... 3.4
Dialling a Speed Number ............................................................................................. 3.6
Group Dialling ................................................................................................................... 3.7
Storing One-touch or Speed Dial Numbers for Group Dialling ............................ 3.7
Using Group Dialling (Multi-address transmission) ............................................... 3.9
Searching for a Number in Memory (Directory Dialling) ........................................ 3.10
Searching Sequentially through Memory ................................................................ 3.10
Searching for a Particular First Letter ....................................................................... 3.11
Chapter 4 The Fax Machine
Sending a Fax ..................................................................................................................... 4.1
Acceptable Documents .................................................................................................. 4.1
Setting Document Resolution and Contrast .............................................................. 4.2
Loading Document ........................................................................................................ 4.3
Using Quick Scan ........................................................................................................... 4.4
Sending a Fax Automatically ....................................................................................... 4.4
Sending a Fax After Talking ......................................................................................... 4.5
Confirming Transmission ............................................................................................. 4.6
Cancelling Transmission ............................................................................................... 4.6
Automatic Redial .............................................................................................................. 4.6
Receiving a Fax .................................................................................................................. 4.7
Reception Modes ............................................................................................................ 4.7
Receiving in FAX Mode ................................................................................................ 4.8
Receiving in TEL/FAX Mode ...................................................................................... 4.8
Receiving in ANS/FAX Mode ..................................................................................... 4.9
Receiving Manually (in TEL Mode) ............................................................................ 4.9
Cancelling Reception ................................................................................................... 4.10
Using an Extension Telephone ................................................................................... 4.11
Recording Area ............................................................................................................. 4.11
Voice Request ................................................................................................................... 4.12
Sending a Voice Request ............................................................................................. 4.12
Answering a Voice Request ........................................................................................ 4.13
Chapter 5 Advanced Operations
Memory Transmission (Broadcasting) ........................................................................... 5.1
Delayed Transmission ...................................................................................................... 5.3
Polling ................................................................................................................................. 5.6
Being Polled By a Remote Machine ............................................................................ 5.6
Polling a Remote Machine ............................................................................................ 5.8
Adding Documents To a Standby Operation ............................................................... 5.9
Confirming the Operation Number ............................................................................ 5.9
Adding Document To a Standby Operation in Memory ....................................... 5.10
Cancelling a Standby Operation ................................................................................... 5.12
2
CONTENTS
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CONTENTS
Chapter 6 Special Features
Using REDIAL/PAUSE .................................................................................................... 6.1
Using TONE (Switching from Pulse to Tone) ............................................................... 6.2
Using FLASH (on a PABX system) ................................................................................. 6.3
Chain Dialling a Memory Number ................................................................................ 6.4
Help List ............................................................................................................................. 6.5
Dual Access ........................................................................................................................ 6.5
User Reports ....................................................................................................................... 6.6
Selectable Reports .......................................................................................................... 6.6
Printing Reports ............................................................................................................. 6.6
User Options ...................................................................................................................... 6.8
Setting an Option ........................................................................................................... 6.8
Selectable Options .......................................................................................................... 6.9
Clearing Memory ............................................................................................................ 6.11
Chapter 7 Care and Maintenance
Cleaning the Document Scanner .................................................................................... 7.1
Printer Cartridge Maintenance ....................................................................................... 7.3
Check Ink Level ................................................................................................................. 7.3
Run Nozzle Test ................................................................................................................. 7.5
To run the nozzle test .................................................................................................... 7.5
Wiping the Print Nozzles and Contacts ........................................................................ 7.7
Cleaning the Cartridge Carrier Contacts and Deflector .......................................... 7.8
Replacing the Print Cartridge ....................................................................................... 7.10
Chapter 8 Troubleshooting
Clearing Jams ..................................................................................................................... 8.1
Document Jams During Transmission ........................................................................ 8.1
When to Replace Parts for Automatic Document Feeding ...................................... 8.1
Paper Jams During Printing ......................................................................................... 8.2
LCD Error Messages ......................................................................................................... 8.4
Fixing Problems ................................................................................................................. 8.7
Fax Problems .................................................................................................................. 8.7
Print Quality Problems ................................................................................................. 8.9
Printing Problems ........................................................................................................ 8.10
Paper Feeding Problems ............................................................................................. 8.11
Specifications ................................................................................................................... 8.12
General .......................................................................................................................... 8.12
Fax .................................................................................................................................. 8.12
Printer ............................................................................................................................ 8.13
CONTENTS
3
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J-Chapter 1(US) 4/16/98 8:23 AM Page 7
C h a p t e r O n e
YOUR NEW MACHINE
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J-Chapter 1(US) 4/16/98 8:23 AM Page 1.1
C h a p t e r O n e
YOUR NEW MACHINE
This chapter will familiarize you with your new MultiJet machine.
List of Features
SamsungÕs MultiJet machines were designed using the latest technology. The machines
are full-featured, high-performance machines that not only meet, but exceed, industry
standards. The following is a list of their many exciting features:
¥ Stand-alone, full-function plain-paper fax machine
¥ Convenient copier
¥ Single/multi-page copy up to 99 pages
¥ Multi-tasking capability
¥ 20 One-Touch and 50 Speed-Dialling locations
¥ Group Dialling
¥ Ring volume adjustment
¥ Choice of tone or pulse dialling
¥ Choice of four reception modes
¥ Transmission confirmation
¥ Memory/Delayed Transmission, Voice Request, and Polling features
¥ Extension telephone jack and external answering machine interface
¥ Special Help features
¥ Single/multi-redial features
¥ Printed reports and lists
¥ Quick Scanning
¥ High speed PC-printer features (for SF4100, SF4200)
¥ Windows driver supplied (for SF4100, SF4200)
¥ Printing support for DOS applications (for SF4100, SF4200)
¥ Powerful print quality enhancement technology (for SF4100, SF4200)
¥ True color printing (for SF4100, SF4200)
¥ TWAIN standard compatible PC-scanning feature (for SF4200)
¥ PC-faxing by class 1 interface (for SF4200)
¥ The bundled PC application package supplied (for SF4200)
CHAPTER ONE : YOUR NEW MACHINE
1.1
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J-Chapter 1(US) 4/16/98 8:23 AM Page 1.2
1
YOUR NEW MACHINE
Parts
Once you have unpacked your MultiJet machine, check to make sure that you have all
the parts shown here. If any piece is missing or broken, call your dealer.
Common Parts
Handset
Machine
Cradle & Screw
Document Tray
Document Exit Tray
01
06
11
16
02
07
12
17
03
08
13
18
04
09
14
19
05
10
15
20
AC Power Cord
Telephone Line Cord
Address Label
The shape of power and telephone line cord plugs may differ, depending on your country.
1.2
CHAPTER ONE : YOUR NEW MACHINE
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J-Chapter 1(US) 4/16/98 8:23 AM Page 1.3
YOUR NEW MACHINE
This Manual
Coiled Handset Cord
Quick Reference Guide
Mono Print Cartridge
Others
¥ Color Print Cartridge (supplied for SF4200, option for SF4100)
¥ Printer Setup Diskette (supplied for SF4100, SF4200 only)
¥ Print Cartridge Storage Unit (supplied for SF4100, SF4200 only)
¥ WinFaxLITE Setup Diskettes (supplied for SF4200 only)
¥ Manual for WinFaxLITE (supplied for SF4200 only)
¥ Parallel Printer Cable (supplied for SF4100, SF4200 only)
¥ RS-232C Serial Cable (supplied for SF4200 only)
CHAPTER ONE : YOUR NEW MACHINE
1.3
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J-Chapter 1(US) 4/16/98 8:23 AM Page 1.4
1
YOUR NEW MACHINE
Familiarizing Yourself with Your New
Machine
Take a moment to familiarize yourself with your new machine by looking at the pictures
on the next few pages.
Front View
Paper Support
Document Tray
Paper Bin
Top Cover
Document
Guide
Control
Panel
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Printer Exit Tray
Document Exit
Tray
1.4
CHAPTER ONE : YOUR NEW MACHINE
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J-Chapter 1(US) 4/16/98 8:23 AM Page 1.5
YOUR NEW MACHINE
Rear View
Paper Load Lever
Tel. Line Jack
Print Cartridge
Storage Unit
(for SF4100, SF4200 only)
Dial mode switch
AC Power
Socket
Ringer volume switch
Ext. Line Jack
Parallel Printer
Cable Connector
(for SF4100, SF4200 only)
Serial Cable Connector
(for SF4200 only)
Print Cartridge
CHAPTER ONE : YOUR NEW MACHINE
1.5
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I-Control Panel(US) 4/16/98 8:26 AM Page 2
1
YOUR NEW MACHINE
Control Panel
LCD Display
Displays information.
BUSY Lamp
(for SF4100, SF4200 only)
Lights while printing a PC file.
PRINTER RESET Button
(for SF4100, SF4200 only)
Use to reset the machine from paper
jam and catastrophic printer error.
BUSY
CARTRIDGE Button
Use when replacing the print
PRINTER RESET
CARTRIDGE
FORM FEED
cartridge. This button permits you to
position the print cartridge carrier so
that you may easily remove or
replace the print cartridge.
SEARCH/DELETE
01
06
02
03
04
05
MEMORY TX.
DELAY TX.
POLLING
08
ADD/CANCEL
09
SELF-TEST
FORM FEED Button
(for SF4100, SF4200 only)
STOP
ALARM
07
10
SET
Use to eject paper from the
printer if the paper is not
fed out after printing is
GROUP DIAL
SYSTEM ID
DATE & TIME
OPTION
14
Q.SCAN
11
12
13
15
START/ENTER
COPY
OHD/V.R
TX. CONFIRM
STANDBY
DIAL LIST
18
OPTION
19
JOURNAL
completed. Also, use to load
paper in place when the paper
has run out while PC printing.
16
17
20
PRINT
HELP LIST
One-Touch Dial and
special function Buttons
Use to call most frequently used
numbers with one button. Also, use
these buttons with MENU button to
set special functions or print lists.
COPY Button
Use to copy a document.
START and ENTER Button
Use to start a job. Also use to confirm the
selection made in the display.
OHD (On-Hook Dial) and V.REQ (Voice Request) Button
Use to dial numbers without picking up the handset. Also use
it to make a voice call after sending and receiving documents.
STOP Button
Use to stop an operation at any time.
ALARM Lamp
Lights when something is wrong during fax
communication. It flickers when a printer error occurs.
1.6
CHAPTER ONE : YOUR NEW MACHINE
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I-Control Panel(US) 4/16/98 8:26 AM Page 3
YOUR NEW MACHINE
and ¹ (down/up) Buttons
Use to display or the next or last menu item.
SEARCH/DELETE Button
Use to search for a number in memory.
Or use to delete digits in the edit mode.
RCV.MODE (Receive Mode) Button
Use to choose which receive mode you
want to use. The lamps will light up to
show you which setting you have
chosen. When both lamps light up,
you are in ANS/FAX mode. When no
lights are showing, you are in TEL
mode.
à and ¨ (left/right) Buttons
Use to move cursor right or left through the display.
RESOLUTION Button and Lamps
Use to choose the resolution.
The lamps will light up to show you
which setting you have chosen.
When no lights are showing, you are
in STANDARD mode.
FAX
FINE
DARKEN
PHOTO
LIGHTEN
ANS/FAX
TEL/FAX
S. FINE
RCV.MODE
RESOLUTION
CONTRAST
SEARCH/DELETE
ABC
DEF
MENU
FLASH
CONTRAST Button and Lamps
Use to choose the contrast of copied
or transmitted documents. The lamps
will light up to show you which
setting you have chosen. When both
lamps light up, you are in PHOTO
mode.
1
2
3
STOP
GHI
JKL
MNO
RM
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
START/ENTER
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
Number Keypad
Use to dial numbers manually.
Button
∗
Press to temporarily switch from pulse
to tone dialling.
MENU Button
Use to choose special functions.
FLASH Button
Use this to transfer a call in a PABX (Private Automatic Branch
Exchange).
SPEED/DUAL Button
Use to make calls and send documents by entering a 2-digit
number. Also use it to confirm dual operation.
REDIAL/PAUSE Button
Use this to redial the last phone number you called. You can also
use it to add a pause when you store a number in memory.
CHAPTER ONE : YOUR NEW MACHINE
1.7
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J-Chapter 1(US) 4/16/98 8:24 AM Page 1.8
1
YOUR NEW MACHINE
Fax Theory
Thank you for your purchase of this SAMSUNG multi-function fax machine. We want
you to get maximum use from your new equipment, therefore we would like to explain a
little bit about FAX machines and how they work. This will help when reading the rest of
this manual and becoming acquainted with FAX machines in general, plus all the
features available with your new machine.
Most people donÕt realize it, but the fax machine has been around in various forms since
the time of the invention of the telegraph in the mid-nineteenth century. Early fax
machines were large, slow, and difficult to operate. Equipment and techniques for
sending copies of documents across long distances have improved over the years, and
todayÕs fax machine is small, fast, and easy to operate.
A fax machine may appear complex, but in reality, modern fax machines are merely a
combination of several very familiar machines.
First of all, faxing makes use of processes very much like an office copier. When you
send a fax document to someone, the machine makes an internal copy of it (a facsimile,
hence the term ÒfaxÓ), and converts that copy to electronic signals which we call ÒdataÓ.
The data is then sent out over the telephone line as a series of audible tones. When you
receive a fax from someone else, the copy process simply converts these tones from the
telephone line back to data, and then to printed output.
Fax machines depend very much on telephone technology, since they must dial
telephone numbers, answer calls, and exchange fax data (their version of ÒspeechÓ) over
the phone line with other fax machines.
SEND
DOCUMENT
TELEPHONE LINE
FAX MODE
RECEIVE
DOCUMENT
Basic FAX Operation
To send a fax document, you tell the fax machine the telephone number to call by
entering the number on a Touch-Tone keypad, just like a telephone. You may also store
frequently-called numbers in the machineÕs various memory locations. This makes
dialling faster, more accurate, and allows your machine to ÒrememberÓ telephone
numbers for performing many automatic functions.
After dialling the number, the fax machine you are calling answers the call and, just as
people do, the machines introduce themselves and make sure they have compatible
features and speak the same ÒlanguageÓ (fax engineers call this process ÒhandshakingÓ).
The machines also determine the quality of the sound over the telephone line and decide
whether they should continue, or perhaps ÒtalkÓ slower in the case of noise or low
volume. They may even refuse to speak to each other and will hang up, rather than
waste time when it is not possible to have a ÒconversationÓ (just like people!). In this
case, they often try the call again later, when the telephone connection may be better.
1.8
CHAPTER ONE : YOUR NEW MACHINE
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J-Chapter 1(US) 4/16/98 8:24 AM Page 1.9
YOUR NEW MACHINE
After a few seconds exchanging pleasantries (handshaking), the machines decide to get
down to the business of the call: sending and receiving a fax document.
A fax document is one or more sheets of paper which have been placed in the
transmitting (sending or TX) machine. As soon as the machines have finished with their
ÒintroductionsÓ, the document begins to move through the transmitting machine where
it is read and converted to a data signal, exactly as in a copier. The difference here is that
the print mechanism of the copying process is not located in the same machine as the
reading mechanism. It is several miles, or even several thousand miles, away, and prints
the data signals which arrive over the telephone line in the form of tones.
As far as it goes, this description of the fax process is accurate, and should be kept in
mind whenever using any fax machine.
Multi-function machine
But...your new SAMSUNG multi-function machine provides features far beyond those of
the basic fax. The multi-function fax machine package, consisting of the SF4100 or SF4200
series fax machine and the software for your PC, are designed to work together to
effectively combine the utility of the fax machine with the power of the Personal
Computer, thus providing a spectrum of useful features not possible with either unit
alone.
Your PC utilizes the SAMSUNG multi-function machine as an input and output device,
very much like any other attachment you may currently have connected to your
computer. This package will enable you to scan text and graphic documents and store or
edit them in your PC. You may also print any document contained in your PC, in color,
on your multi-function machine.
INTERFACE CABLE
CONTROL
SIGNALS
TELEPHONE LINE
TO REMOTE FAX MACHINE
FAX DATA
Multi-function machine operation
Additionally, your PC serves as a versatile control unit for your multi-function machine.
You will see how to receive faxes directly into your PC, send documents directly from
word processing or graphics applications, even control your multi-function machine
remotely, a very useful feature when traveling out of the office to other locations.
The remainder of this manual will show you how to use each of these features to save
time and money.
CHAPTER ONE : YOUR NEW MACHINE
1.9
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G-Chapter 2(US) 4/16/98 8:30 AM Page 1
C h a p t e r Tw o
INSTALLATION AND SETUP
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G-Chapter 2(US) 4/16/98 8:30 AM Page 2.1
C h a p t e r Tw o
INSTALLATION AND SETUP
Please review the safety informations at the front of this manual, then follow the
directions in this chapter to connect your machine and set it up for use.
Choosing a Location
To help guarantee trouble-free operation of your machine, place it in a spot where:
¥It is not in direct sunlight or in excessive humidity.
¥It is not too close to heating or air conditioning vents.
¥Its ventilation openings arenÕt blocked.
¥It is at least 4 inches away from other objects.
¥Its cords wonÕt get in the way.
¥It canÕt be easily knocked off a table or dropped.
Connections
Connection Diagram
Extension
phone
PC
Phone line cord
RS232-C serial cable
(SF4200)
AC power cord
Parallel printer cable
(SF4100/SF4200)
CHAPTER TWO : INSTALLATION AND SETUP
2.1
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G-Chapter 2(US) 4/16/98 8:30 AM Page 2.2
2
INSTALLATION AND SETUP
Handset and Handset Cradle
1. Plug one end of the coiled cord into the
jack on the handset. Then plug the other
end into the modular jack on the bottom
of the handset cradle.
Cradle
Handset
2. Plug the cradleÕs modular cord(s) into
the modular jack(s) on the left side of
your machine.
(The number of modular cord may
differ, depending on your country.)
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3. Attach the handset cradle to the main
body. Insert two tabs of the cradle into
the slots on the left side of the main
body as shown, and push them down.
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4. Secure the cradle using the supplied
screw.
Place the handset in the cradle.
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2.2
CHAPTER TWO : INSTALLATION AND SETUP
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G-Chapter 2(US) 4/16/98 8:30 AM Page 2.3
INSTALLATION AND SETUP
Document Tray
1. Hold the document tray with both hands
and insert one end of the tray into the
corresponding slot as shown.
Document
tray
2. Gently flex the tray in the middle, until
the other end of tray clears the
corresponding slot on the machine.
3. Insert the other end of the tray into the
corresponding slot as shown.
4. Fold out the extender on the document
tray, if necessary.
Extender
CHAPTER TWO : INSTALLATION AND SETUP
2.3
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G-Chapter 2(US) 4/16/98 8:30 AM Page 2.4
2
INSTALLATION AND SETUP
Document Exit Tray
The document exit tray catches documents fed through the machine from the document
feeder.
1. Insert two tabs on the document exit
tray into the slots on the front of your
machine.
Document
exit tray
2. Fold out the extender, if necessary.
Extender
Printer Exit Tray
The printer exit tray is built in the bottom cover of the machine and catches paper fed
through the machine from the printer automatic sheet feed. To extend the printer exit tray:
1. Gently pull the printer exit tray toward
you to the desired paper length.
Printer
exit tray
2. Fold out the extender, if necessary.
Remove any obstacles in front of the
paper exit to prevent paper jams.
Extender
2.4
CHAPTER TWO : INSTALLATION AND SETUP
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G-Chapter 2(US) 4/16/98 8:30 AM Page 2.5
INSTALLATION AND SETUP
Telephone Line
Plug one end of the telephone line cord into
the TEL LINE jack and the other end into a
standard phone wall jack.
To select your dialling type, see page
2.28.
Extension Phone (Optional)
Plug one end of the modular cord into the
EXT. LINE jack on the back of your
machine.
Plug the other end of the cord into a
modular jack on a telephone answering
device or a regular telephone to use as an
extension.
AC Power Cord
Plug one end of the cord into the back of
the machine and the other end into a
standard AC power outlet.
The machine turns on. All lamps on
the control panel light up and the
LCD displays ÔSYSTEM INITIALÕ then
ÔPAPER OUT.Õ Load the paper as
described on page 2.6
If you want to turn off, unplug the
power cord.
Note : If there are documents lost from memory due to a power failure, the machine
automatically prints out a report after power is supplied.
CHAPTER TWO : INSTALLATION AND SETUP
2.5
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2
INSTALLATION AND SETUP
Loading Paper
The LCD displays ÔPAPER OUTÕ when no paper is loaded. You can load approximately 100
sheets of paper.
1. Pull the paper support on the paper bin
all the way up.
Paper
support
2. Push the paper load lever away from
you to open the sheet feeder.
Paper load
lever
Warning beeps sound for about 30
seconds and the LCD displays
ÔCHECK LOAD LEVERÕ and the
paper size selected through user
options on page 6.8. If you want to
install a different-sized paper,
change the option after loading paper.
3. Fan the paper and insert the paper with
the print side facing you.
Hold the left paper guide and move
it to the right to match the width of
the paper.
Paper Guide
Note: If you donÕt either fan the
paper or adjust the paper guide, it
may cause multi-paper feeding.
4. Pull the paper load lever toward you to
close the sheet feeder.
Paper
load
lever
2.6
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G-Chapter 2(US) 4/16/98 8:30 AM Page 2.7
INSTALLATION AND SETUP
Paper Type and Sizes
Because all paper varies in physical characteristics, you can receive mixed results from
different packages of paper even though the packages contain the same type of paper. If you
encounter undesirable results, try the other side of the paper, a different type, or another
package of the same kind of paper.
Do not use the following types of paper with the printer:
¥ Continuous form feed paper
¥ Synthetic paper
¥ Thermal paper
¥ Multi-sheet forms and documents
¥ Chemically treated paper (carbonless paper)
¥ Papers with raised, embossed lettering
To load paper with a preferred print side:
¥ If youÕre using xerographic paper, load the paper with the preferred print side facing
down.
¥ If youÕre using letterhead or bond paper, load the paper with the preferred side facing up.
The following paper sizes can be used in your machine for fax:
Paper size
Letter
Legal
mm
inches
216 X 279
216 X 356
210 X 297
8.5 X 11.0
8.5 X 14.0
8.3 X 11.7
A4
Note : To print on card stock, load the stock with the envelope guide in an upright
position.
Use paper that meets these specifications:
Length
127 to 364 mm
(5.0 to 14.33 in)
Installing Print Cartridge
When you install a new print cartridge, perform all of the following steps:
1. Press the CARTRIDGE button on the control panel. The LCD displays ÔCHECK CARTRIDGE ! PLEASE
INSTALLÕ, and the print cartridge moves to the load position.
If you install a color cartridge, use ÔInstall CartridgeÕ tab in the SAMSUNG
MFP4100/4200 Control Program on your PC.
Top cover
2. Lift the control panel with your hand
and slide the top cover up, by pushing
on position A, until it clicks and the ink
A
cartridge is in full view.
A
Control
panel
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2
INSTALLATION AND SETUP
3. Remove the print cartridge from its
packaging. Hold the print cartridge by
the black areas or colored top only.
Do not touch the copper area.
4. Carefully remove the tape covering the
printhead. Be sure to remove all the
tape.
Do not touch the copper area.
5. Insert the print cartridge in the carrier.
6. Push the cartridge firmly in the
direction of the arrow until it clicks
into place.
7. After installing the print cartridge,
replace the top cover and the control
panel to their normal positions.
2.8
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INSTALLATION AND SETUP
8. Press the CARTRIDGE or ENTER button.
BUSY
Use ÔInstall CartridgeÕ tab on your
PC for a color cartridge.
PRINTER RESET
CARTRIDGE
FORM FEED
The LCD displays ÔCARTRIDGE IS
1:NEW 2:USED.Õ
9. Choose Ô1:NEWÕ by using the
or
SEARCH/DELETE
button, or by pressing the 1 button.
MENU
FLASH
1
STOP
GHI
ALARM
4
SPEED
/DUAL
PQRS
SPEED
/DUAL
15
10. Press the ENTER or CARTRIDGE button.
The LCD displays briefly ÔMONO
INSTALLEDÕ (or ÔCOLOR INSTALLEDÕ
for color print cartridge).
START/ENTER
COPY
OHD/V.REQ.
JOURNAL
REDIAL/
PAUSE
20
Use ÔInstall CartridgeÕ tab on your
PC for a color cartridge.
If the cartridge is not installed
properly, the LCD displays
ÔCHECK CARTRIDGE! PLEASE
INSTALL.Õ Remove the cartridge
and retry to insert it.
Notes:
¥ If you received fax with the color cartridge installed, you cannot get the fax printed
until replacing it with mono cartridge.
¥ When you install a new cartridge, you must choose Ô1:NEW.Ô When you install a
used cartridge, select Ô2:USEDÕ, which helps you check the amount of ink remaining.
If you mix up several used cartridges, it will be difficult to check the amount of ink
remaining. Once a new print cartridge is installed, use it until it has completely run
out of ink.
¥ If the new cartridge does not give excellent printing quality, consult the ÔPrinter
Cartridge MaintenanceÕ section.
¥ If you want to install a color cartridge to print a file on your PC, you should use
ÔInstall CartridgeÕ tab in the SAMSUNG MFP4100/4200 Control Program on your
PC. If you use the CARTRIDGE button on this machine, the machine beeps a
warning tone and briefly displays ÔRE-INSTALL COLOR USING PC-DRIVER.Õ Press
ÔInstall CartridgeÕ tab on your PC, or the file may print using composite black.
CHAPTER TWO : INSTALLATION AND SETUP
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2
INSTALLATION AND SETUP
Print Cartridge Storage Unit (SF4100, SF4200)
The print cartridge storage unit provides a convenient place to store an extra black or color
print cartridge, and prevents an opened cartridge from drying out.
Attach the storage unit by inserting its
three tabs into the slots on right side of
the main body and lowering it until it
clicks into place.
storage
unit
slot
Storing a Print Cartridge in the Storage Unit (SF4100, SF4200)
When switching between the color and black print cartridges, keep the unused one in the
print cartridge storage unit. The storage unit prevents the print cartridge from drying out
while providing easy access to it.
TO STORE A PRINT CARTRIDGE IN THE STORAGE UNIT
1. Holding the print cartridge, insert it
into the storage unit.
Print
Cartridge
storage
unit
2. Push firmly in the direction of arrow
until it clicks into place.
TO REMOVE A PRINT CARTRIDGE FROM THE STORAGE UNIT
Hold the print cartridge and pull it firmly
in the direction of arrow.
cartridge
Push down the cartridge and pull it toward
you.
storage unit
2.10
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INSTALLATION AND SETUP
Running Self-Test
Each time you install a new print cartridge, run Self-Test to check if the printer mechanism
is functioning properly.
ABC
MENU
FL
1
Press MENU.
1
2
STOP
GHI
JKL
4
5
SP
/DUAL
PQRS
TUV
One-touch buttons 01-16 perform
specific functions when used with the
MENU button. Each button provides
access to a selected function.
The LCD asks you to
press the desired function
button.
P R E S S
F U N C T I O N B U T T O N
01
02
03
08
04
05
2
MEMORY TX.
DELAY TX.
POLLING
ADD/CANCEL
09
SELF-TEST
Press 05, SELF-TEST, on
the one-touch keypad.
06
07
10
GROUP DIAL
SYSTEM ID DATE
&
TIME
OPTION
14
Q
11
12
13
15
TX. CONFIRM
STANDBY
DIAL LIST
OPTION
JO
If you choose , you can choose
another menu item. Pressing STOP
returns you to Standby mode.
The LCD asks if you want
to perform the printer
test.
P R I N T E R T E S T
?
( E N T E R / / S T O P )
START/ENTER
COPY
OHD/V.REQ.
3
Press ENTER to perform
the printer test.
If you press , you can choose
another menu item.
The LCD asks if you want
to run Self-Test.
S E L F T E S T
( E N T E R /
?
)
START/ENTER
COPY
OHD/V.REQ.
4
Press ENTER to run the
printer Self-Test.
CHAPTER TWO : INSTALLATION AND SETUP
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G-Chapter 2(US) 4/16/98 8:30 AM Page 2.12
2
INSTALLATION AND SETUP
The machine prints out a
test pattern to show the
status of the printer
mechanism.
P L E A S E WA I T
P R I N T I N G .
.
.
STOP
5
FLASH
ALARM
Prees STOP twice to
SPEED
/DUAL
return to Standby mode.
START/ENTER
OHD/
REDIAL/
PAUSE
6
Examine the test pattern
and look for a break in the
diagonal line. A broken
line shows any clogged
nozzles. Run the nozzle
test. See page 7.5.
If the diagonal lines are
not broken and the black
(or color) bars are clear,
the printer mechanism is
functioning properly. See
the pattern sample below.
<Sample of test pattern>
V1.0 04/13/96
Quality
Top Margin
Transpar.
Orient
:
:
:
:
:
LQ
0.55"
NO
Portrait
64
Bidi Print
Ink Saver
Pitch
Autowrap
Character
:
OFF
No
10 CPI
OFF
PC-8
Paper
Font
:
:
A4
:
:
:
:
Courier
CR Def. : CR=CR
Lines
Name
Pitch
Sample Char.
Courier
Courier
Courier
Courier
5
10
16.67
20
ABCDEFGHIJKLM
ABCDEFGHIJKLMOPQRSTUVWXYZ
ABCDEFGHIJKLMOPQRSTUVWXYZ
ABCDEFGHIJKLMOPQRSTUVWXYZ
LT Gothic
LT Gothic
LT Gothic
CG Times
6
12
24
Prop.
ABCDEFGHIJKLMN
ABCDEFGHIJKLMOPQRSTUVWXYZ
ABCDEFGHIJKLMOPQRSTUVWXYZ
ABCDEFGHIJKLMOPQRSTUVWXYZ
2.12
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INSTALLATION AND SETUP
Connecting to Your PC (SF4100, SF4200)
Connecting SF4200 to Your PC
Use the serial cable and the parallel print cable that supports bidirectional communications
to connect your machine and the computer.
CONNECTING THE PRINTER CABLE
Note : Make sure you turn the power off by plugging out the power cord before connecting
the machine to your PC. When the connection is completed, turn the power on.
1. Connect the parallel printer cable to the
36 pin printer jack on your machine.
You must use a parallel cable that
supports IEEE-P1284 bidirectional
communications.
Printer
cable
2. Fasten the metal clips to the parallel
cable.
3. Connect the other end of the parallel
cable to your computer.
Refer to the instruction manual
that came with your computer to
connect the other end of the printer
cable to your computer.
CONNECTING THE SERIAL CABLE
4. Connect the supplied RS232-C serial
cable to the computer.
Fix the serial cable with screws.
Connect the other end of the serial cable
to your computer.
Serial
cable
Refer to the instruction manual
that came with your computer to
connect the other end of the serial
cable to your computer.
CHAPTER TWO : INSTALLATION AND SETUP
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2
INSTALLATION AND SETUP
Connecting SF4100 to Your PC
Use the printer cable that supports bidirectional communications to connect your machine
and the computer.
Note : Make sure you turn the power off by plugging out the power cord before connecting
the machine to your PC. When the connection is completed, turn the power on.
1. Connect the parallel printer cable to the
36 pin printer jack on your machine.
You must use a parallel cable that
supports IEEE-P1284 bidirectional
communications.
2. Fasten the metal clips to the parallel
cable.
3. Connect the other end of the parallel
cable to your computer.
Refer to the instruction manual that
came with your computer to
connect the other end of the printer
cable to your computer.
2.14
CHAPTER TWO : INSTALLATION AND SETUP
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G-Chapter 2(US) 4/16/98 8:30 AM Page 2.15
INSTALLATION AND SETUP
Setting Up Printer (SF4100, SF4200)
Installing the Windows Printer Driver Software
If your computer operates with Windows 3.1 or Windows for Workgroups, follow the
instructions below to install the printer software.
If your computer operates with Windows 95, see page 2.16.
WITH WINDOWS 3.1
1. Start Windows.
2. Insert the setup diskette into drive A (or B).
3. In Windows Program Manager, click on ÔFileÕ, then choose ÔRunÕ.
4. In the command line dialog box, type a:setup (or b:setup), then click ÔOKÕ.
5. Follow the instructions on the installation screens.
For the latest information on installing and using the printer with Windows
applications, consult the Read Me and Online Help files in the Samsung
MFP4100/4200 program group window.
CHAPTER TWO : INSTALLATION AND SETUP
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2
INSTALLATION AND SETUP
WITH WINDOWS 95
To install the printer software with Windows 95:
1. Start Windows.
2. Insert the setup diskette into drive A (or B).
3. Click ÔStartÕ on the desktop, and then choose ÔRunÕ.
4. In the Run dialog box, type Ôa:setup (or b:setup)Õ, then click ÔOKÕ.
5. Follow the instructions on the installation screens.
Note (SF4100/SF4200):
After rebooting the PC following installation of the printer software, you will be asked
to re-install it due to the PnP (Plug & Play) feature of Windows95.
It is recommended to click Cancel, and terminate the installation at this point.
2.16
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INSTALLATION AND SETUP
Running Windows Printer Software
The Samsung MFP 4100/4200 Control program lets you:
¥ Monitor your print jobs.
¥ Watch a print job progress.
¥ Monitor print cartridge ink level.
¥ Install or replace a print cartridge.
¥ Perform print cartridge maintenance.
¥ Access the Windows Printing dialog boxes to change printer settings.
¥ Print from Windows-based applications.
¥ Test your printer.
¥ Change the print queue parameters.
STARTING THE SOFTWARE FROM WINDOWS
1. To start the Printer Control Program, double-click the Samsung Control Program icon.
2. Click the Windows Printing tab, then the Windows Driver Setup button in the Samsung Control
Program to browse through the available options.
CHAPTER TWO : INSTALLATION AND SETUP
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2
INSTALLATION AND SETUP
BEFORE YOU PRINT
Make sure Samsung MFP 4100/4200 is listed as your default printer in the Windows
Control Panel (the Setup Program does this automatically during installation).
_
Print as you normally would for example, by choosing Print from your applicationÕs File
menu.
CHANGING PRINTER SETTINGS
Before printing, you may want to change some printer settings. The Samsung MFP
4100/4200 dialog box lets you make changes to options such as paper size, image settings,
print quality, and halftoning.
You can open the Samsung MFP 4100/4200 dialog box from:
_
¥ a Windows-based application If you open the Samsung dialog box from an
applicationÕs Print command, your choices apply only to that print job. The next time
you print, you have to choose the print settings again. If you open the Samsung dialog
box from an applicationÕs Print Setup command, the application stores the settings with
your document. The document prints with the settings until you change them.
_
¥ the Windows Control Panel These settings will apply to all print jobs and applications
until you change the settings.
_
¥ the Samsung MFP 4100/4200 Control Program These settings will apply to all print
jobs and applications until you change the settings.
2.18
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G-Chapter 2(US) 4/16/98 8:30 AM Page 2.19
INSTALLATION AND SETUP
CHOOSING PRINT OPTIONS FROM WINDOWS-BASED APPLICATIONS
The following steps are general instructions. Your Windows-based application may require
a slight variation from this procedure. For example, in step 3, your application may have a
Printer button in the Print Setup dialog box instead of an Options button.
1. Open the applicationÕs File menu.
2. Choose Print (or Printer) Setup.
3. In the Print Setup dialog box, choose Options to open the Samsung MFP 4100/4200 dialog box.
4. Use the tabs to browse through the available options.
After choosing print options, you are ready to print.
CHOOSING PRINT OPTIONS FROM WINDOWS CONTROL PANEL
1. In the Windows Main group window, double-click the Control Panel icon.
2. From the Control Panel, double-click the Printers icon to open the Printers dialog box.
3. From the list of installed printers, select the Samsung MFP 4100/4200.
4. Click the Setup button to open the Samsung MFP 4100/4200 dialog box.
After choosing options, you are ready to print.
CHOOSING PRINT OPTIONS FROM THE CONTROL PROGRAM
1. Double-click the Samsung MFP 4100/4200 Control Program icon to open the Samsung MFP
4100/4200 Control Program.
2. Choose the Windows Printing tab.
3. Choose the Windows Driver Setup button.
4. Use the tabs in the dialog box to browse through the options.
After choosing options, you are ready to print.
Online Help
The MFP 4100/4200 software has extensive online Help with detailed information about your
machine. You can access online Help from any dialog box. Just choose the Help button or press the
F1 key.
Within online Help, you will find underlined words or Òhot text.Ó Click the hot text to instantly
view more information on a related topic.
Installing the DOS Printer Software
If you will be printing from DOS applications, follow the steps below:
1. Insert the Setup diskette in drive A.
2. From the DOS prompt, type a:install.
3. Follow the instructions on the screen.
4. When the installation is complete, remove the diskette from the drive.
CHAPTER TWO : INSTALLATION AND SETUP
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2
INSTALLATION AND SETUP
Using the DOS Printer Software
PRINTING FROM DOS APPLICATIONS
When you print from a DOS (not Window based) application, your printer uses PCL 3
emulation. You must install a printer driver for PCL 3 emulation printing in each DOS
application.
1. Start your DOS application.
2. Install the HP Deskjet 500C as the current printer in the DOS application from which you are
printing.
Some applications offer a color or black (mono) version of the HP Deskjet 500C driver.
Choose the color version if you are printing color documents. Choose the black version if
you are printing black and white documents.
If your application does not offer the HP Deskjet 500C printer driver, install the HP
Deskjet 500C printer driver. You will not be able to print in color with the Deskjet 500
driver.
For help installing a printer driver, see your application userÕs documentation.
CHOOSING PRINT OPTIONS FROM DOS
The MJPANEL.EXE program lets you choose print options for your DOS applications.
You must start the MJPANEL.EXE program from your DOS prompt.
To choose print options for DOS applications:
1. From your application, go to the DOS prompt.
2. From the DOS prompt, type MJPANEL and press ENTER.
3. From the Remote Control Panel, use the arrow keys to select an Options button. Press ENTER.
This highlights a setting in the right-hand (Settings) column.
4. Use the arrow key to select a setting from the Settings column of the Remote Control Panel.
Press ENTER to choose the setting.
5. Press the Tab key to return to the Options buttons.
6. Choose the Exit button to return to your application.
Notes:
¥ After you install the Printer Driver Software with Windows 3.1 or DOS, if the printer
does not work properly, check your PC configuration (CONFIG. SYS).
¥ If you want to use another printer and it does not work properly, make sure that you
deactivate the MFP4100/4200 Drive and reboot your PC.
¥ When you works in DOS Type Writer mode or Landscape mode, fax machine might not
work properly.
2.20
CHAPTER TWO : INSTALLATION AND SETUP
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G-Chapter 2(US) 4/16/98 8:30 AM Page 2.21
INSTALLATION AND SETUP
Making a Copy
Try copying a document to make sure that the machine is working properly.
For information on preparing a
document, see page 4.1.
1
Choose a page to copy.
2
Turn the page face down
and insert it into the
document feeder.
3
Adjust the document
guide to match the width
of the document.
Document
guide
The LCD displays ÔDOCUMENT
LOADINGÕ then ÔDOCUMENT
READYÕ when the sheet is gripped by
the machine.
4
Feed the document into
the machine.
The machine beeps, and
the automatic document
feeder seizes and pulls in
the page.
The print resolution is
automatically set to FINE when you are
making a copy. Press CONTRAST if the
page you are copying contains faint
markings, dark image, photographs, or
other halftone images. For more
information on resolution and contrast,
see page 4.2.
5
FAX
FINE
DARKEN
PHOTO
LIGHTEN
ANS/FAX
Choose the proper
contrast, if necessary.
TEL/FAX
S. FINE
RCV. MODE
RESOLUTION
CONTRAST
ABC
MENU
CHAPTER TWO : INSTALLATION AND SETUP
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G-Chapter 2(US) 4/16/98 8:30 AM Page 2.22
2
INSTALLATION AND SETUP
4
9
15
START/ENTER
COPY
6
OPTION
JOURNAL
Press COPY.
20
The LCD asks you to
enter the number of
copies from 1 to 99.
E N T E R N U M B E R O F
C O P I E S [ 1 - 9 9 ] > 1
ABC
DEF
MENU
FLASH
1
2
3
7
STOP
GHI
JKL
MNO
If you need two or more
copies, enter the desired
number of copies using
the dial keypad.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
or
If you want only one copy
of the document, do not
enter any number.
4
15
START/ENTER
COPY
8
OPTION
9
JOURNAL
Press COPY or START
when the number appears
correctly in the display.
20
Where 1/10, Ô1Õ is the number of
copies that has been made and Ô10Õ is
the total number of copies requested.
81% is the amount of memory
remaining from the scanned image that
is stored while the copies are being
made.
The LCD displays the
number of copies
C O P Y
8 1 %
1 / 1 0
P A G E 1
requested on the upper
line, and the number of
the page that is currently
printing on the bottom
line along with the
memory remaining.
or
In case of single copy,
the LCD displays the page
number that is being
printed.
C O P Y
P A G E
1
2.22
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G-Chapter 2(US) 4/16/98 8:31 AM Page 2.23
INSTALLATION AND SETUP
Setting the Date and Time
The current date and time are shown in the LCD when the machine is on and ready for use
(Standby Mode). The date and time are printed on all faxes you send.
ABC
MENU
1
Press MENU.
1
2
STOP
GHI
JKL
FL
4
5
SP
/DUAL
PQRS
TUV
The LCD asks you to
press the desired function
button.
P R E S S
F U N C T I O N B U T T O N
One-touch buttons 01-16 perform
specific functions when used with the
MENU button. Each button provides
access to a selected function.
MEMORY TX.
DELAY TX.
POLLING
ADD/CANCEL
09
SELF-TEST
2
06
07
08
10
SET
Press 08, DATE & TIME,
on the one-touch keypad.
GROUP DIAL
SYSTEM ID DATE
&
TIME
OPTION
14
Q.SCAN
11
12
13
15
TX. CONFIRM
STANDBY
DIAL
OPTION
JOURNAL
16
17
18
20
PRINT
HELP LIST
The LCD prompts you to
select a date
S E T D A T E F O R M A T
format.
1 : U S A
2 : E U R O P E
If you select USA, the date format
will be displayed as MMDDYY.
EUROPE will be displayed as
DDMMYY.
ABC
DEF
MENU
FLASH
3
1
2
3
Select the format you
want the date to appear
in by pressing 1 to select
USA, or 2 for EUROPE.
GHI
JKL
MNO
4
5
6
SPEED
/DUAL
PQRS
WXYZ
or
You can select by
SEARCH/DELETE
pressing
ENTER.
or
then
MENU
TOP
FLASH
SPEED
ALARM
The LCD displays the
currently set date and time.
M M - D D - Y Y H H : M M
0 6 - 1 4 - 9 6 1 0 : 0 0
CHAPTER TWO : INSTALLATION AND SETUP
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G-Chapter 2(US) 4/16/98 8:31 AM Page 2.24
2
INSTALLATION AND SETUP
MM (Month) = 01~12
DD (Day)
YY (Year)
= 01~31
= Last two digits
of the year
4
SEARCH/DELETE
MENU
Adjust the date and time
by pressing
or
to
TOP
HH (Hour)
MM (Minute) = 00~59
= 01~12 (or 00~23)
move the blinking cursor
under the number you
want to change.
FLASH
SPEED
ALARM
ABC
DEF
MENU
FLASH
5
1
2
3
GHI
JKL
MNO
Enter the correct number
by using the number
keypad.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
Q.
7
8
0
9
REDIAL/
PAUSE
If you enter an invalid number,
the machine beeps and doesnÕt proceed
to the next step. If this happens, just
reenter the correct number.
START/ENTER
COPY
OHD/V.REQ.
6
When the date and time
are correct, press ENTER.
The LCD asks you to
select AM or PM.
S E L E C T AM / P M
1 : A 2 : P
M
M
If you have entered the time in 24-
hour format, you donÕt have to select
AM or PM. The machine returns to
Standby mode.
ABC
DEF
MENU
FLASH
7
1
2
3
Select AM or PM by
pressing 1 or 2.
GHI
JKL
MNO
4
5
6
SPEED
/DUAL
PQRS
WXYZ
7
8
9
You can select by
SEARCH/DELETE
pressing
ENTER.
or
then
MENU
STOP
FLASH
SPEED
ALARM
The LCD displays the date
and time, then returns to
Standby mode.
J U N - 1 4 - 1 9 9 6
1 0 : 0 0 A M
F R I
1 0 0 %
2.24
CHAPTER TWO : INSTALLATION AND SETUP
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G-Chapter 2(US) 4/16/98 8:31 AM Page 2.25
INSTALLATION AND SETUP
Setting the Terminal ID (Your Name and Number)
The terminal ID will be printed at the top of each page sent from your machine.
ABC
MENU
1
1
2
Press MENU.
STOP
GHI
JKL
FL
4
5
SP
/DL
PQRS
TUV
The LCD asks you to
press a function button.
P R E S S
F U N C T I O N B U T T O N
One-touch buttons 01-16 perform
specific functions when used with the
MENU button. Each button provides
access to a selected function.
06
07
08
09
14
19
10
15
2
SET
GROUP DIAL
SYSTEM ID DATE
&
TIME
OPTION
OPTION
Q.SCAN
Press 07, SYSTEM ID, on
the one-touch keypad.
11
12
13
TX. CONFIRM
ST
DIAL LIST
JOURNAL
16
17
20
PRINT
The LCD asks you to
enter the telephone
number.
T E R M I N A L T E L : _
You can enter up to 20 digits. You
may include special characters (space,
hyphen, or plus sign) in the number to
help improve readability. To enter a
space, press REDIAL/PAUSE. To enter
a hyphen (-), press . To enter a plus
ABC
DEF
MENU
FLASH
3
1
2
3
STOP
GHI
JKL
MNO
Enter the telephone
number to which your
machine is connected.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
symbol (+), press
.
If you enter a wrong number or
You can edit the number
by moving the cursor
character, simply press DELETE. To
delete all digits, move the cursor to the
first digit, and press and hold DELETE.
SEARCH/DELETE
MENU
FLASH
with
or
button
STOP
and entering the correct
number.
ALARM
CHAPTER TWO : INSTALLATION AND SETUP
2.25
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G-Chapter 2(US) 4/16/98 8:31 AM Page 2.26
2
INSTALLATION AND SETUP
START/ENTER
COPY
OHD/V.REQ.
4
Press ENTER when the
number in the display is
correct.
If there is an ID already set, that ID
name appears in the display. To change
The LCD asks you to
enter ID name.
T E R M I N A L
I D : _
the ID, press
or
to move the
cursor under the character you want to
change and enter a new character.
For information on using the
numeric keypad to enter letters, see
page 2.27.
ABC
DEF
MENU
FLASH
5
1
2
3
STOP
GHI
JKL
MNO
Enter ID name (up to 40
characters) by using the
number keypad.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
START/ENTER
COPY
OHD/V.REQ.
6
Press ENTER when the
name in the display is
correct.
2.26
CHAPTER TWO : INSTALLATION AND SETUP
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G-Chapter 2(US) 4/16/98 8:31 AM Page 2.27
INSTALLATION AND SETUP
Using the Keypad to Enter Letters
These instructions assume that the LCD is asking you to enter a name.
For example, if you want to enter
an O, press 6 (labeled MNO). Each time
you press 6 the LCD displays a
different letter first M, then N, and O,
and finally 6.
ABC
DEF
MENU
FLASH
1
1
2
3
STOP
GHI
JKL
MNO
Press the number button
labeled with the letter
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
you want
press the
REDIAL/
PAUSE
button repeatedly until
the letter appears in the
display.
For a list of letters and corresponding
buttons, see the table on the following
page.
The letter appears in the
display.
T E R M I N A L
I D : 0
If the next letter is printed in the
ABC
DEF
MENU
same number button, move the cursor
2
1
2
3
STOP
GHI
JKL
MNO
FLASH
by pressing
button.
then press the number
When the letter you want
appears in the display,
press another number key
labeled with the next
letter you want.
4
5
6
SPEED
PQRS
TUV
WXYZ
/DUAL
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
The blinking cursor moves
right and the next letter
appears in the display.
T E R M I N A L
I D : 0 P
ABC
DEF
MENU
3
1
2
3
STOP
GHI
JKL
MNO
FLASH
Select additional letters in
the same way.
4
5
6
SPEED
PQRS
TUV
WXYZ
/DUAL
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
START/ENTER
COPY
OHD/V.REQ.
4
When youÕre finished
entering letters, press
ENTER.
CHAPTER TWO : INSTALLATION AND SETUP
2.27
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G-Chapter 2(US) 4/16/98 8:31 AM Page 2.28
2
INSTALLATION AND SETUP
Keypad Character Assignments
Key
Assigned numbers, letters, or characters
SPACE
1
2
3
4
5
6
7
8
9
0
1
A
D
G
J
B
C
2
3
4
5
6
S
8
Z
E
H
K
N
Q
U
X
-
F
I
L
O
R
V
Y
M
P
7
9
T
W
+
,
.
Ô
/
&
0
Adjusting Ringer Volume
The fax machine will work
normally even if the switch is set to
OFF (•).
Set the machineÕs ringer
volume by using the
RINGER VOLUME switch
on the back of machine.
Selecting Tone or Pulse Service
If you have touch-tone service, set
the switch to TONE (
pulse service, set the switch to PULSE
).
). If you have
Set the DIAL MODE
switch on the back of
machine to match the
type of service you have.
(
If you arenÕt sure what kind of service
you have,move the DIAL MODE switch
to the TONE. Lift the handset and press
any number (except *, #, or 0) on the
keypad. If the dial tone stops, you have
tone service. If the dial tone continues,
you have pulse service.
2.28
CHAPTER TWO : INSTALLATION AND SETUP
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F-Chapter 3(US) 4/16/98 8:35 AM Page 1
C h a p t e r T h r e e
AUTOMATIC DIALLING
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F-Chapter 3(US) 4/16/98 8:35 AM Page 3.1
C h a p t e r T h r e e
AUTOMATIC DIALLING
One-Touch Dialling
One-Touch Dialling lets you touch any one of the 20 One-Touch buttons located on the
left of the machineÕs control panel to automatically dial a telephone or fax number.
Storing a Number for One-Touch Dialling
01
02
03
04
05
1
MEMORY TX.
DELAY TX.
POLLING
ADD/CANCEL
09
SELF-TEST
06
07
08
10
15
Press and hold the one-
touch button (01 through
20) that you want to
assign.
SET
GROUP DIAL
SYSTEM ID DATE
&
TIME
OPTION
14
Q.SCAN
11
12
13
COPY
TX. CONFIRM
STANDBY
DIAL LIST
OPTION
19
JOURNAL
16
17
18
20
PRINT
HELP LIST
If a number is already assigned to
the one-touch button you chose, the
LCD displays the number.
The LCD asks you to
enter a telephone
number.
T 0 1 :
If the one-touch button is already
assigned for Group dial, ÔG01 USED
(GROUP) 1:RENEW 2:OTHERÕ appears
in the display. Press 1 to replace that
number and continue, or 2 to start over
with another one-touch button.
To insert a pause between
numbers, press PAUSE; a ÔPÕ appears in
the display.
ABC
DEF
MENU
2
1
2
3
STOP
GHI
JKL
MNO
FLASH
Enter the number you
want to store by using
the number keypad
(up to 34 digits).
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
If you make a mistake while entering a
REDIAL/
PAUSE
number, press
or
to move the
cursor to the digit and enter a correct
number.
If you have the number stored in
another one-touch button or speed
location number, the LCD displays
ÔDUPLICATEDÕ, and the other location
number.
START/ENTER
3
COPY
OHD/V.REQ.
When the number
appears correctly in the
display, press ENTER.
The LCD asks you to enter
a name.
N A M E :
CHAPTER THREE : AUTOMATIC DIALLING
3.1
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F-Chapter 3(US) 4/16/98 8:35 AM Page 3.2
3
AUTOMATIC DIALLING
If you assign a name to the
number, you can take advantage of the
Directory Dialling feature of your
machine. For information about
Directory Dialling, see page 3.10.
ABC
DEF
MENU
FLASH
4
1
2
3
STOP
GHI
JKL
MNO
If you want to assign a
4
5
6
SPEED
/DUAL
name to the number,
enter the name
(up to 20 digits).
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
For more information on how to enter
letters using the number keypad, see
page 2.27.
or
START/ENTER
COPY
OHD/V.REQ.
If you donÕt want to assign
a name, press ENTER
without entering a name.
START/ENTER
5
COPY
OHD/V.REQ.
Press ENTER when the
name appears correctly
in the display.
The LCD asks you to set
another one-touch
number.
P R E S S A N O T H E R
O N E - T O U C H N O .
01
02
03
08
04
05
6
MEMORY TX.
DELAY TX.
POLLING
ADD/CANCEL
09
SELF-TEST
06
07
10
15
A
If you want to set
another one-touch
number, press the desired
one-touch button and
repeat steps above.
SET
GROUP DIAL
SYSTEM ID DATE
&
TIME
OPTION
14
Q.SCAN
11
12
13
COPY
TX. CONFIRM
STANDBY
DIAL LIST
OPTION
19
JOURNAL
16
17
18
20
PRINT
HELP LIST
STOP
or
FLASH
ALARM
To return to Standby
mode, press STOP.
SPEED
/DUAL
START/ENTER
OHD/.
REDIAL/
PAUSE
3.2CHAPTER THREE : AUTOMATIC DIALLING
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F-Chapter 3(US) 4/16/98 8:35 AM Page 3.3
AUTOMATIC DIALLING
Dialling One-Touch Number
01
02
03
04
05
1
MEMORY TX.
DELAY TX.
POLLING
ADD/CANCEL
09
SELF-TEST
06
07
08
10
15
A
Press a one-touch button
SET
GROUP DIAL
SYSTEM ID DATE
&
TIME
OPTION
14
Q.SCAN
(01 through 20).
11
12
13
COPY
TX. CONFIRM
STANDBY
DIAL LIST
OPTION
19
JOURNAL
16
17
18
20
PRINT
HELP LIST
If there is no number stored, ÔNO.
NOT ASSIGNEDÕ appears.
The LCD displays the
name, then the number
stored in the selected
one-touch button. The
number will be
automatically dialled. You
hear the dialling process
on the speaker.
D I A L I N G S A M S U N G
After a number is dialled, if you want
to adjust speaker volume, press
or
while you hear tones from the speaker,
and select the desired loudness.
D I A L I N G 7 1 4 P 5 5 5 1
2 1 2
To stop One-Touch Dialling, press
STOP.
2
If you are making a phone
call, pick up the handset
when the other party
answers.
CHAPTER THREE : AUTOMATIC DIALLING
3.3
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F-Chapter 3(US) 4/16/98 8:35 AM Page 3.4
3
AUTOMATIC DIALLING
Speed Dialling
You can store up to 50 telephone or fax numbers into 2-digit speed dial locations.
Storing a Number for Speed Dialling
FLASH
1
4
5
SPEED
/DUAL
PQRS
TUV
Press and hold SPEED.
OHD/V.REQ.
7
8
0
RED/
PA
The LCD asks you to
enter the location number
you wish to assign.
E N T E R R E G I S T E R
N O . [ 0 1 - 5 0 ] >
ABC
DEF
MENU
FLASH
2
1
2
3
STOP
GHI
JKL
MNO
Enter a 2-digit location
number (01 through 50)
to which you want to
assign the telephone or
fax number.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
If a number is already assigned to
the location you chose, the LCD
displays the number.
The LCD displays the
selected location number.
S 0 1 :
To insert a pause between
numbers, press PAUSE; a ÔPÕ appears in
the display.
ABC
DEF
MENU
FLASH
3
1
2
3
STOP
GHI
JKL
MNO
Enter the number you
want to store (up to 34
digits).
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
If you make a mistake while entering a
number, press DELETE to erase it.
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
If you want to erase all digits, move the
cursor to the first digit then press and
hold DELETE.
If you have the number stored in
another speed location or one-touch
button, the LCD displays
ÔDUPLICATEDÕ, and the other location
number.
START/ENTER
4
COPY
OHD/V.REQ.
When the number
appears correctly in the
display, press ENTER.
3.4
CHAPTER THREE : AUTOMATIC DIALLING
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F-Chapter 3(US) 4/16/98 8:35 AM Page 3.5
AUTOMATIC DIALLING
The LCD asks you to
enter a name (up to 20
digits).
N A M E :
If you assign a name to the
number, you can take advantage of
the Directory Dialling feature of your
machine. For information about
Directory Dialling, see page 3.10.
ABC
DEF
MENU
FLASH
5
1
2
3
STOP
GHI
JKL
MNO
If you want to assign a
name to the number,
enter the name.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
or
For information on how to enter
letters using the number keypad,
see page 2.27.
If you donÕt want to
assign a name, press
ENTER.
START/ENTER
COPY
OHD/V.REQ.
START/ENTER
6
COPY
OHD/V.REQ.
Press ENTER when the
name appears correctly in
the display.
The LCD asks you to
enter another location
number.
E N T E R R E G I S T E R
N O . [ 0 1 - 5 0 ] >
ABC
DEF
MENU
FLASH
7
1
2
3
STOP
GHI
JKL
MNO
If you want to store more
telephone numbers,
repeat steps 2-6.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
or
STOP
If you want to return to
Standby mode, press
STOP.
GHI
FLASH
4
SPEED
/DUAL
PQRS
RT/ENTER
OHD/.
7
REDIAL/
PAUSE
CHAPTER THREE : AUTOMATIC DIALLING
3.5
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F-Chapter 3(US) 4/16/98 8:35 AM Page 3.6
3
AUTOMATIC DIALLING
Dialling a Speed Number
4
5
1
SPEED
/DUAL
PQRS
TUV
Press SPEED.
OHD/V.REQ.
7
8
0
RED
PA
The LCD asks you to
enter the location
number.
E N T E R L O C A T I O N
N O . [ 0 1 - 5 0 ] >
If a document is loaded in the
document tray, the machine dials and
automatically begins to transmit when
the remote fax machine answers the
phone.
ABC
DEF
MENU
FLASH
2
1
2
3
STOP
GHI
JKL
MNO
Enter a 2-digit speed dial
number.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
If there is no number stored, ÔNO.
NOT ASSIGNEDÕ appears.
The LCD displays the
name, then the number
stored in the selected
location.
D I A L I N G
S A M S U N G
After a number is dialled, if you want
to adjust speaker volume, press
or
while you hear tones from the speaker,
and select the desired loudness.
The number will be
D I A L I N G 7 1 4 P 5 5 5
1 2 1 2
automatically dialled. You
hear the dialling process
on the speaker.
To stop the dialling, press STOP.
3
If you are making a phone
call, pick up the handset
when the other party
answers.
3.6
CHAPTER THREE : AUTOMATIC DIALLING
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F-Chapter 3(US) 4/16/98 8:35 AM Page 3.7
AUTOMATIC DIALLING
Group Dialling
You can send a document to multiple parties in a single operation. Before you can use
this feature, you must coordinate and store the group numbers desired.
Storing One-touch or Speed Dial Numbers for Group Dialling
ABC
MENU
1
1
2
Press MENU.
STOP
GHI
JKL
FLA
4
5
SP
/D
PQRS
TUV
OHD/V.REQ.
One-touch buttons 01-16 perform
specific functions when used with the
MENU button. Each button provides
access to a selected function.
MEMORY TX.
DELAY TX.
POLLING
ADD/CANCEL
SELF-TEST
06
07
08
09
14
19
10
2
SET
Press 06, GROUP DIAL, on
the one-touch keypad.
GROUP DIAL
SYSTEM ID DATE
&
TIME
OPTION
OPTION
Q.SCAN
11
12
13
15
TX. C
STANDBY
DIAL LIST
JOURNAL
16
18
20
PRINT
HEL
The LCD asks you to
select the one-touch
button to which you want
to assign the group
number.
S E L E C T ON E - T O U C H
f o r
G R O U P [ 0 1 - 2 0 ]
01
02
03
08
04
05
3
MEMORY TX.
DELAY TX.
POLLING
ADD/CANCEL
09
SELF-TEST
06
07
10
15
Press the one-touch
button you want to use
for Group Dial.
SET
GROUP DIAL
SYSTEM ID DATE
&
TIME
OPTION
14
Q.SCAN
11
12
13
COPY
TX. CONFIRM
STANDBY
DIAL LIST
OPTION
19
JOURNAL
16
17
18
20
PRINT
HELP LIST
If the one-touch button is already
used, ÔT01 USED (ONE-T) 1:RENEW
2:OTHERÕ appears in the display. Press
1 to edit the contents, or 2 to select
another one-touch button.
The LCD asks you to
confirm the selected
one-touch button.
G R O U P N O
:
T 0 1
?
START/ENTER
4
COPY
OHD/V.REQ.
Press ENTER if you want
to use the one-touch
button for Group Dial.
CHAPTER THREE : AUTOMATIC DIALLING
3.7
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F-Chapter 3(US) 4/16/98 8:35 AM Page 3.8
3
AUTOMATIC DIALLING
The LCD asks you to
E N T E R O N E - T O U C H
enter a one-touch button
or speed dial number you
wish to include in the
group.
o r
S P E E D D I A L N O
The LCD displays the name and
number stored in the selected
one-touch button or 2-digit speed
number.
01
02
03
08
04
05
5
MEMORY TX.
DELAY TX.
POLLING
ADD/CANCEL
09
SELF-TEST
06
07
10
15
ALA
Press a one-touch button.
SET
GROUP DIAL
SYSTEM ID DATE
&
TIME
OPTION
14
Q.SCAN
11
12
13
COPY
TX. CONFIRM
STANDBY
DIAL LIST
OPTION
19
JOURNAL
16
17
18
20
PRINT
For details on how to store fax numbers
in one-touch buttons or 2-digit speed
numbers, see page 3.1 or 3.4.
HELP LIST
or
ABC
DEF
MENU
FLASH
Press a 2-digit speed dial
number.
1
2
3
STOP
GHI
JKL
MNO
If the selected one-touch button has
already been used for another group, a
beep sounds and the LCD displays
ÔGROUP DIAL.Õ You cannot select that
one-touch button.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
START/ENTER
6
COPY
OHD/V.REQ.
Press ENTER.
The LCD asks you to
enter the next one-touch
button or speed dial
number.
E N T E R O N E - T O U C H
o r
S P E E D D I A L N O
7
Repeat steps 5-6 to enter
more destination numbers
into the selected group.
STOP
FLASH
8
G
M
Press STOP when you
have entered all the
desired destinations.
4
SPEED
/DUAL
P
START/ENTER
OHD/.
7
REDIAL/
PAUSE
3.8
CHAPTER THREE : AUTOMATIC DIALLING
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F-Chapter 3(US) 4/16/98 8:35 AM Page 3.9
AUTOMATIC DIALLING
The LCD display asks you
to enter a group name.
G R O U P N AM E :
For details on how to enter
letters using the number keypad,
see page 2.27.
ABC
DEF
MENU
FLASH
9
1
2
3
STOP
GHI
JKL
MNO
If you want to assign a
name to the group, enter
the name up to 20 digits.
If not, skip this step.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
START/ENTER
10
COPY
OHD/V.REQ.
Press ENTER when the
name appears correctly.
The machine returns to
Standby mode.
Using Group Dialling (Multi-address transmission)
You can use a group dial number for Memory Transmission or Delayed Transmission.
Follow the procedure of the desired operation (Memory Transmission
p. 5.1, Delayed
Transmission p. 5.3). When you come to a step that requests the remote fax number,
press the one-touch button under which you stored the Group Dial. Then continue the
procedure to complete the desired operation.
Your machine automatically reads the document into memory, and the machine will dial
each of the numbers included in the group.
CHAPTER THREE : AUTOMATIC DIALLING
3.9
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F-Chapter 3(US) 4/16/98 8:35 AM Page 3.10
3
AUTOMATIC DIALLING
Searching for a Number in Memory
(Directory Dialling)
There are two ways to search for a number in memory. You can either scan from A to Z
sequentially, or you can search using the first letter of the name associated with the
number.
Searching Sequentially through Memory
1
SEARCH/DELETE
Press SEARCH.
STOP
ALARM
The LCD asks you to
T O S E A R C H ,
P R E S S
press
or
, or to
choose a letter by
pressing a number button.
,
,
A - Z
Pressing
allows you to search
downward through the entire memory
in alphabetical order (from A to Z), and
allows you to search upward in
2
SEARCH/DELETE
Press
or
to move
upward or downward
through the directory
until you find the number
you want.
STOP
reverse alphabetical order (from Z to
M
_
A). Scanning is looped when you
search past the last number in memory,
youÕll start over again at the beginning.
While searching through the
machineÕs memory, youÕll see that each
entry is preceded by one of three
letters: ÔTÕ for One-Touch Dial, ÔSÕ for
Speed, or ÔGÕ for Group Dial number.
These letters tell you how the number
is stored. For information on Group
Dial, see page 3.7.
Each time you press
T 0 1 : S M I T H C O .
1 2 3 4 5 6 7
or
, the LCD displays
the number stored in the
next memory.
S 0 5
:
T A I L E R
7 6 5 4 3 2 1
If you press START while a group
number is on the display, an error beep
sounds and the machine returns to
Standby mode.
START/ENTER
3
COPY
OHD/V.REQ.
When the number you
want appears in the
display, press START to
dial.
If there is a document
loaded, the machine will
send out the document.
3.10
CHAPTER THREE : AUTOMATIC DIALLING
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F-Chapter 3(US) 4/16/98 8:35 AM Page 3.11
AUTOMATIC DIALLING
Searching for a Particular First Letter
1
SEARCH/DELETE
Press SEARCH.
STOP
ALARM
The LCD asks you to
T O S E A R C H ,
P R E S S
press
or
, or to
choose a letter by
pressing a number button.
,
,
A - Z
For example, if you want to find
the name ÔNew York,Õ press the Ô6Õ
button, which is labeled with ÔMNO.Õ
ABC
DEF
MENU
FLASH
2
1
2
3
STOP
GHI
JKL
MNO
Press the button labeled
with the letter you want
to search for.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
Each entry is preceded by one of
three letters: ÔTÕ for one-touch, ÔSÕ for
speed, ÔGÕ for group. These letters tell
you how the number is stored.
A name beginning with
the letter appears in the
display.
T 0 2 : M O B
I
L E
1 1 1 2 2 2 3 3 3 3
If the machine cannot find a name that
begins with the letter you selected, the
machine beeps and shows the message
ÔNOT FOUND.Õ
Pressing
alphabetic order. To search upward,
press
searches downward in
SEARCH/DELETE
3
If the name appearing in
the display is not the
name you want, press
to display the next name
.
STOP
M
in the list, or
to
display the previous name.
START/ENTER
COPY
4
OHD/V.REQ.
When the name and
number you want appear
correctly in the display,
press START to dial.
CHAPTER THREE : AUTOMATIC DIALLING
3.11
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E-Chapter 4(US) 4/16/98 8:37 AM Page 1
C h a p t e r F o u r
THE FAX MACHINE
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E-Chapter 4(US) 4/16/98 8:37 AM Page 4.1
C h a p t e r F o u r
THE FAX MACHINE
In this chapter, you will learn how to send and receive fax documents, and how to use
the four fax reception modes and the Voice Request feature.
Sending a Fax
Acceptable Documents
2 or More Sheets
Single Sheet
Max
Min
216 mm (W) X 356 mm (L)
216 mm (W) X 297 mm (L)
Document Size
148 mm (W) X 148 mm (L)
210 mm
If you use 0.1 mm (20 lbs) thick
Effective Scanning Width
Automatic Document
Feeder capacity
paper, you can load 30 pages at a
time.
If you use paper between
0.085 - 0.13 mm thick, you can load
20 pages at a time.
0.07 to 0.15 mm
Thickness of document
Quality of document paper
Uncoated on both sides
NOTE : For multiple sheets, the document must be the same size and paper type.
Do not try to send documents that are :
¥ wet
¥ covered with wet ink or paste
¥ wrinkled, curled, or folded
¥ too thin (less than 0.07 mm thick-onionskin, airmail paper, etc.)
¥ too thick (more than 0.15 mm thick)
¥ chemically processed (pressure-sensitive paper, carbon-coated paper, etc.)
¥ coated (glossy paper, etc)
¥ too small or short (such as a label, voucher, etc.)
¥ made of cloth or metal
To send these documents, use an office copier to make a photocopy first, and then send
the copy.
CHAPTER FOUR : THE FAX MACHINE
4.1
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E-Chapter 4(US) 4/16/98 8:37 AM Page 4.2
4
THE FAX MACHINE
Setting Document Resolution and Contrast
We recommend sending documents printed using a typewriter, felt tip pen, black ink, or
laserwriter. The paper should be white or very light, and of normal weight not
cardboard. Blue lines on a ruled pad donÕt fax well.
If you send documents with unusual contrast characteristics, including photographs, you
can adjust the resolution and contrast to send a high-quality transmission of the
documents.
¥ Press RESOLUTION to increase sharpness and clarity. By pressing RESOLUTION
repeatedly, you can choose FINE, SUPER FINE, or STANDARD mode.
STANDARD works well for normal handwritten typed, or printed documents.
When STANDARD is selected, all lamps about the RESOLUTION button are off.
FINE is good for documents containing a lot of detail. When FINE is selected, the FINE
lamp lights.
SUPER FINE works well for documents containing extremely fine detail. When SUPER
FINE is selected, SUPER FINE lamp lights. SUPER FINE works only if the remote
machine also has the SUPER FINE feature.
You can not use SUPER FINE mode for memory transmission.
¥ Press CONTRAST to compensate for the brightness or darkness of your faxed
document. By pressing CONTRAST repeatedly, you can choose between DARKEN,
LIGHTEN, PHOTO, or NORMAL.
DARKEN works with light print or faint pencil markings. When DARKEN is selected,
the DARKEN lamp lights.
LIGHTEN works with dark print. When LIGHTEN is selected, the LIGHTEN lamp
lights.
PHOTO is used when faxing photographs or other documents containing color or
shades of grey. Although your machine wonÕt transmit color, it will print and send up
to 32 shades of grey. When PHOTO is selected, both LIGHTEN and DARKEN lamps
light.
NORMAL works well with standard typed or printed documents. When NORMAL is
selected, both LIGHTEN and DARKEN lamps are off.
4.2
CHAPTER FOUR : THE FAX MACHINE
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E-Chapter 4(US) 4/16/98 8:37 AM Page 4.3
THE FAX MACHINE
Loading Document
Be sure that your document is
free of staples, paper clips, and other
foreign objects.
1
Turn the page face down.
You can insert up to 30 sheets at a
time. If you insert more than one sheet,
make sure the bottom sheet enters first.
Stagger the leading edge of the sheets
slightly, and insert the sheets with a
slight push to ensure smooth feeding.
2
Adjust the document
guides to match the
width of the document.
If you want to add pages while the fax
is sending, insert them into the loading
slot on top of the already loaded sheets.
3
Slide the sheet down into
the document tray until
itÕs gripped by the
machine.
Do not place more than 30 sheets in the
feeder at a time.
If youÕre loading pages that are
unusually thick or thin, feed one sheet
at a time.
The machine beeps, and
the automatic document
feeder seizes and pulls in
the page.
If the document doesnÕt feed correctly,
open the control panel and remove the
document and try loading it again.
The LCD displays
ÔDOCUMENT LOADINGÕ
then ÔDOCUMENT READY.Õ
M A Y - 1 0 - 1 9 9 6
F R I
D O C U M E N T R E A D Y
For more information about
document resolution and contrast,
see page 4.2.
FAX
FINE
DARKEN
You can choose the
proper document
resolution and contrast,
if necessary.
ANS/FAX
TEL/FAX
PHOTO
S. FINE
LIGHTEN
RCV. MODE
RESOLUTION
CONTRAST
ABC
F
MENU
Now, you can dial the
desired number. See page
4.4.
CHAPTER FOUR : THE FAX MACHINE
4.3
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E-Chapter 4(US) 4/16/98 8:37 AM Page 4.4
4
THE FAX MACHINE
Using Quick Scan
You can send a fax using Quick Scan feature. The machine will quickly scan the
document.
To enable this feature, press MENU and Q.SCAN on the one-touch keypad before
dialling the other machine. The LCD displays ÔQUICK SCAN IS ENABLEDÕ for 2
seconds.
Notes :
¥ To cancel this feature, press MENU and Q.SCAN again before you send a fax.
The LCD displays ÔQUICK SCAN IS DISABLED.Õ
¥ After sending a document, Quick Scan feature is terminated automatically.
¥ If Quick Scan is enabled, the scanning quality may not be good.
¥ Quick Scan feature is only available with STANDARD resolution.
Sending a Fax Automatically
You can store One-Touch or Speed
ABC
DEF
MENU
1
2
3
Dial numbers so that you can dial your
most frequently used numbers with a
touch of a button or 2-digit Speed Dial
number. For more information, see
page 3.1 or 3.4.
1
STOP
GHI
JKL
MNO
FLASH
Using the number keypad,
enter the number of the
remote fax machine.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
If you make a mistake while
entering a number, move the cursor
under the wrong digit by using
and correct the number.
The LCD displays the
number.
T E L : 9 P 5 5 5 1 2 1 2
or
,
To insert a pause when dialling, press
PAUSE anywhere within the telephone
number. A pause will be
displayed as a ÔPÕ.
You can cancel the transmission of
a document at any time by pressing
STOP.
START/ENTER
COPY
OHD/V.REQ.
2
Press START when the
number appears correctly
in the display.
You can send or receive a voice
request when you send a fax. For more
information about the Voice Request
feature, see page 4.12.
The machine automatically
dials the number and
begins to transmit when
the remote fax machine
answers the phone.
D I A L I N G 9 P 5 5 5 1 2 1
4
T X
4.4
CHAPTER FOUR : THE FAX MACHINE
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E-Chapter 4(US) 4/16/98 8:37 AM Page 4.5
THE FAX MACHINE
Sending a Fax After Talking
For hands-off operation, you can
press OHD. To adjust speaker volume,
1
press
or
while you hear tones
Pick up the handset.
from the speaker, and select the desired
loudness.
The LCD displays
ÔPHONE.Õ
J U N - 1 4 1 9 9 6
P H O N E
F R
I
You can store One-Touch or Speed
Dial numbers so that you can dial your
most frequently used numbers with a
touch of a button or 2-digit Speed Dial
number. For more information, see
page 3.1 or 3.4.
ABC
DEF
MENU
2
1
2
3
STOP
GHI
JKL
MNO
FLASH
Using the number keypad,
enter the number of the
remote fax machine.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
If a person answers the telephone,
ask him or her to press START so that
you can send the document.
The LCD displays the
number you are
dialling.
5 5 5 1 2 1 2
You can cancel the transmission of
a document at any time by pressing
STOP.
START/ENTER
3
COPY
OHD/V.REQ.
Press START when you
hear the fax tone.
The LCD displays the
message ÔTXÕ and the
document begins to feed
through the machine.
T X
You can send or receive a Voice
Request when you send a fax. For more
information about the Voice Request
feature, see page 4.12.
4
Replace the handset.
CHAPTER FOUR : THE FAX MACHINE
4.5
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E-Chapter 4(US) 4/16/98 8:37 AM Page 4.6
4
THE FAX MACHINE
Confirming Transmission
If something went wrong during
your fax transmission, an error message
appears in the display. For a listing of
LCD error messages and their
When the last page of
your document has been
sent successfully, the
machine beeps and
J U N - 1 4 1 9 9 6
1 0 : 3 0 A M
F R
I
1 0 0%
meanings, see page 8.4.
returns to Standby mode.
If you receive an error message, press
STOP to clear the message and try to
send the document again.
You can set your machine to print out a
confirmation report automatically. For
more information, see page 6.9.
Cancelling Transmission
1
STOP
FLASH
ARM
Press STOP at any time
to cancel transmission.
SPEED
/DUAL
START/ENTER
OHD/.
REDIAL/
PAUSE
The machine continues to
send the fax and the LCD
displays a message
I N U S E !
P R E S S
[ S T O P ] T O C A N C E L
warning you that the
machine is in use.
2
STOP
FLASH
ARM
Press STOP again before
the warning message
disappears and the
transmission will stop.
SPEED
/DUAL
START/ENTER
OHD/.
REDIAL/
PAUSE
Automatic Redial
When you send a fax, if the number you have dialled is busy or there is no answer, the
machine will automatically redial the number every three minutes up to three times.
(Automatic Redialling varies by country, i.e., it might occur twice at two-minute
intervals.)
While the machine is redialling, the display will show ÔBUSY! RETRY?.Õ To immediately
redial the number, press START. To stop redialling, press STOP.
4.6
CHAPTER FOUR : THE FAX MACHINE
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E-Chapter 4(US) 4/16/98 8:37 AM Page 4.7
THE FAX MACHINE
Receiving a Fax
Reception Modes
Your multi-function machine has four reception modes:
¥ In TEL mode, automatic fax reception is turned off. You can receive a fax only by
manually pressing START.
¥ In FAX mode, the machine answers an incoming call and immediately goes into receive
mode, waiting for a fax to be sent.
¥ In TEL/FAX mode, the machine answers an incoming call expecting to receive a fax. If
the machine does not sense a fax signal, it will sound another ringing tone to tell you it
is a phone call. If you do not lift the handset during the secondary ringing, the machine
will switch to automatic fax reception mode.
¥ In ANS/FAX mode, the answering machine answers an incoming call, and the caller
can leave a message on the answering machine. If the fax machine senses a fax tone on
the line, the call automatically switches over to the fax machine. To use the ANS/FAX
mode, you have to attach an answering machine to the EXT. LINE socket on your fax
machine (see page 2.5).
The lamps located above the RCV.MODE button indicate the selected reception mode.
If you seldom use the fax line for voice conversations, set the fax machine to receive a fax
automatically by selecting either FAX mode or TEL/FAX mode.
Notes :
¥ The receiving speed varies according to the memory capacity used.
¥ While you print a PC file with this machine (for SF4100, SF4200 only), an incoming fax
will be received in memory. If you have a lot of pages to print, we recommend to stop
PC printing to prevent memory from being full.
CHAPTER FOUR : THE FAX MACHINE
4.7
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E-Chapter 4(US) 4/16/98 8:37 AM Page 4.8
4
THE FAX MACHINE
Receiving in FAX Mode
FAX
FINE
DARKEN
PHOTO
LIGHTEN
1
ANS/FAX
Press RCV.MODE
repeatedly until the
FAX lamp lights.
TEL/FAX
S. FINE
RCV. MODE
RESOLUTION
CONTRAST
ABC
DEF
MENU
You can change the number of
rings. For more information, see page
6.9.
2
When you get a call, the
machine answers the call
on the second ring and
receives a fax
To adjust ringer volume, see page 2.28.
When reception is complete, the
machine returns to Standby mode.
automatically.
Receiving in TEL/FAX Mode
FAX
FINE
DARKEN
PHOTO
LIGHTEN
1
ANS/FAX
TEL/FAX
Press RCV.MODE until the
TEL/FAX lamp lights.
S. FINE
RCV. MODE
RESOLUTION
CONTRAST
ABC
DEF
MENU
You can change the number of
rings. For more information, see page
6.10.
2
When you get a call, the
machine answers the call
on the second ring and
receives a fax
To adjust ringer volume, see page 2.28.
automatically.
When reception is complete, the
machine returns to Standby mode.
Lift the handset to answer the call.
If you do not pick up the handset
within about 25 seconds, the machine
will switch to automatic reception
mode.
3
If the machine does not
sense a fax signal, your
machine will give another
ringing tone to tell you it
is a phone call.
4.8
CHAPTER FOUR : THE FAX MACHINE
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E-Chapter 4(US) 4/16/98 8:38 AM Page 4.9
THE FAX MACHINE
Receiving in ANS/FAX Mode
To use this mode, you have to
attach an answering machine to your
fax machine (see page 2.5).
FAX
FINE
DARKEN
PHOTO
LIGHTEN
1
ANS/FAX
TEL/FAX
Press RCV.MODE until
both FAX and TEL/FAX
lamps light.
S. FINE
RCV. MODE
RESOLUTION
CONTRAST
ABC
DEF
MENU
If you have set your machine to
ANS/FAX and your answering
machine is switched off, or the
answering machine is not connected to
your fax machine, the fax machine will
automatically go into receive mode
after several rings.
2
When you get a call, the
answering machine
answers it. If the caller
leaves a message, the
answering machine stores
the message.
If you are in TEL mode (manual
reception) when the answering machine
is connected to your fax machine, you
must switch off the answering machine,
or the outgoing message from the
answering machine will interrupt your
phone conversation.
If your machine hears a
fax tone on the line, it
starts to receive a fax.
Receiving Manually (in TEL Mode)
FAX
FINE
DARKEN
PHOTO
LIGHTEN
1
ANS/FAX
TEL/FAX
Press RCV.MODE until
both FAX and TEL/FAX
lamps are off.
S. FINE
RCV. MODE
RESOLUTION
CONTRAST
ABC
DEF
MENU
To adjust ringer volume, see page
2.28.
2
When the telephone
rings, pick up the handset
and answer it.
START/ENTER
3
COPY
OHD/V.REQ.
If you hear a fax tone, or
if the person on the other
end asks you to receive a
document, press START.
CHAPTER FOUR : THE FAX MACHINE
4.9
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E-Chapter 4(US) 4/16/98 8:38 AM Page 4.10
4
THE FAX MACHINE
4
Replace the handset.
The machine begins
receiving and returns to
standby mode when the
reception is complete.
Cancelling Reception
STOP
1
FLASH
ALARM
Press STOP to cancel
reception at any time.
SPEED
/DUAL
START/ENTER
OHD/.
REDIAL/
PAUSE
The machine continues to
I N U S E !
P R E S S
receive the fax and the
LCD displays a message
warning you that the
machine is in use.
[ S T O P ] T O C A N C E L
STOP
2
FLASH
ALARM
Press STOP again before
the LCD message
disappears.
SPEED
/DUAL
START/ENTER
OHD/
REDIAL/
PAUSE
The fax reception is
cancelled and the
machine returns to
standby mode.
4.10
CHAPTER FOUR : THE FAX MACHINE
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E-Chapter 4(US) 4/16/98 8:38 AM Page 4.11
THE FAX MACHINE
Using an Extension Telephone
You can receive a fax from someone you are talking to on the extension telephone
without having to go to the fax machine.
Press the buttons slowly in
sequence. If you still hear the fax tone
from the remote machine, try pressing
1
7
8
0
9
When you receive a call
on the extension phone
and hear fax tones, press
Ô
9
Ô once again.
Ô
9
Ô is the remote receive start code
the buttons Ô
9
Ô
preset at the factory. The first and the
last asterisks are fixed, but you can
change the middle character to
whatever you choose. For more
information, see page 6.9.
(star nine star) on the
extension telephone.
The machine receives the
document.
This feature is available only when you
use an extension telephone connected
to the EXT.LINE jack on the back of the
machine.
2
When you are finished
speaking and the machine
begins receiving
documents, replace the
handset of the extension
telephone.
Recording Area
The effective recording area is inside the shaded area as follows for all acceptable
recording paper. Portions outside the shaded area may not be recorded.
216 mm
6.5mm
6.5mm
If there is image at this bottom area, the machine may
reduce the page to fit in the effective recording area
according to the option you have chosen. See page 6.9.
12.7 mm
CHAPTER FOUR : THE FAX MACHINE
4.11
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E-Chapter 4(US) 4/16/98 8:38 AM Page 4.12
4
THE FAX MACHINE
Voice Request
If youÕre sending or receiving a document and need to speak to the other person during
the same phone call, use Voice Request to alert the person at the remote site.
You can also respond to a Voice Request made by the person at the remote end.
Sending a Voice Request
You canÕt talk with the other
person and send a fax at the exact same
/DUAL
START/ENTER
1
OHD/V.REQ.
REDIAL/
PAUSE
time.
Press V.REQ while a
document is being sent
or received.
After the fax has finished, you or the
person at the remote end has 15
seconds to pick up the handset. If no
one answers, your machine returns to
Standby mode.
If you canÕt seem to alert the other
person, it may be because the remote
fax machine doesnÕt have the Voice
Request feature.
Voice Request signal is
sent to the remote fax
machine after the
document has been
sent or received.
V O I C E R E Q U E S T
T X
G 3
9 . 6 P :
1
2
When the phone rings,
pick up the handset and
answer it.
When youÕve finished talking, if
you have another document to send,
load the document and tell the other
person to press START. When you hear
the fax tones, press START.
3
When you are finished,
replace the handset.
You can cancel a Voice Request by
pressing V.REQ. again.
4.12
CHAPTER FOUR : THE FAX MACHINE
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E-Chapter 4(US) 4/16/98 8:38 AM Page 4.13
THE FAX MACHINE
Answering a Voice Request
If you donÕt answer the Voice
Request within 15 seconds, the machine
prints out the number that made the
Voice Request, and the time and date
the request was made. See ÔCall Back
MessageÕ below.
1
When the phone rings,
pick up the handset and
answer it.
If the Voice Request occurred while
receiving, you can resume receiving on
the same line after talking with the
other end by pressing START.
2
When you are finished,
replace the handset.
<Call Back Message>
CALL BACK MESSAGE
DATE
NAME
TEL.
:
:
:
JUN-14-1996 FRI 09:04 AM
SMITH CO.
123-456-7890
PLEASE CALL BACK ......
TEL. 714-555-1212
:
If a terminal ID is not programmed in the other machine when it is sending
you a fax, a phone number will not appear on the call back message list.
CHAPTER FOUR : THE FAX MACHINE
4.13
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D-Chapter 5(US) 4/16/98 8:39 AM Page 1
C h a p t e r F i v e
ADVANCED OPERATIONS
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D-Chapter 5(US) 4/16/98 8:39 AM Page 5.1
C h a p t e r F i v e
ADVANCED OPERATIONS
In this chapter, you will learn other ways to send and receive faxes to save transmission
costs by sending at preset times, to maintain the privacy of sensitive documents, and to
save time by sending the same documents to many different locations.
Note : You can store a maximum of 20 different sending or polling jobs in memory.
Memory Transmission (Broadcasting)
With Memory Transmission, documents are automatically stored in memory and sent to
a remote station. You can use this feature to send your documents to multiple locations.
After sending, the documents are automatically erased from memory.
For details on how to load a
document, see page 4.3.
1
Load the document.
FAX
FINE
DARKEN
PHOTO
LIGHTEN
Choose the resolution and
contrast, if necessary.
For details on setting resolution and
contrast, see page 4.2. SUPER FINE
mode is not available in Memory
Transmission.
ANS/FAX
TEL/FAX
S. FINE
RCV. MODE
RESOLUTION
CONTRAST
ABC
MENU
ABC
MENU
FL
2
Press MENU.
1
2
STOP
GHI
JKL
4
5
SP
/D
PQRS
TUV
01
02
03
04
05
3
MEMORY TX.
DELAY TX.
POLLING
ADD/CANCEL
09
SELF-TEST
Press 01, MEMORY TX.,
on the one-touch keypad.
06
07
08
10
SET
GR
SYSTEM ID DATE
&
TIME
OPTION
14
Q.SCAN
11
12
13
15
TX
STANDBY
DIAL LIST
OPTION
JOURNAL
The LCD asks you to
enter the number of the
remote machine.
T E L :
CHAPTER FIVE : ADVANCED OPERATIONS
5.1
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5
ADVANCED OPERATIONS
You can press a one-touch button,
a 2-digit Speed Dial number, or a
one-touch Group Dial button. The
stored number and name appear in the
display.
ABC
DEF
MENU
FLASH
1
2
3
4
STOP
GHI
JKL
MNO
Enter the number of the
remote machine (up to
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
34 digits).
REDIAL/
PAUSE
START/ENTER
COPY
OHD/V.REQ.
5
Press ENTER when the
number appears correctly
in the display.
The machine shows the
The LCD asks if you want
ÔANOTHER FAX NUMBER?Õ message
repeatedly up to 10 times each time you
enter another fax number using manual
dialling, One-Touch, or 2-digit Speed
Dialling (you can not use a Group
number for another fax number).
A N O T H E R
F A X
to enter another fax
number to send the same
document to another
location.
N U M B E R
?
But if you have used this multi-address
transmission feature in other
operation(s) currently registered in
memory, the maximum attempt
number of Ô10Õ will be reduced.
START/ENTER
COPY
OHD/V.REQ.
6
If you want to send to
more than one location,
press ENTER and repeat
steps 4-5.
If you enter another fax number
already in the another fax number
memory (for example, included in a
group number), the LCD displays
ÔALREADY SET.Õ
or
If you want to send to
one location or when you
complete the another fax
number setting, press
STOP
FLASH
ARM
SPEED
/DUAL
START/ENTER
OHD/
STOP or
.
REDIAL/
PAUSE
If you canÕt fit all the pages in
memory, the LCD displays ÔMEMORY
FULL 1:CANCEL 2:DONEÕ. Select Ô1Õ
to cancel the job, or Ô2Õ to store the
pages already in memory, and send the
remaining pages manually.
The machine stores the
document automatically
in memory. The LCD
counts the number of
pages stored in memory
and the memory capacity
remaining.
S C A N T O M E M O R Y
9 2% P A G E
1
The LCD displays the
number being dialled.
D I A L I N G 5 5 5 1 2 1 2
Then the machine begins
sending the document.
T X
5.2
CHAPTER FIVE : ADVANCED OPERATIONS
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D-Chapter 5(US) 4/16/98 8:39 AM Page 5.3
ADVANCED OPERATIONS
Delayed Transmission
You can set up your machine to send a fax at a later time when you will not be present.
For details on how to load a
document, see page 4.3.
1
Load the document.
FAX
FINE
DARKEN
PHOTO
LIGHTEN
For details on the resolution and
contrast, see page 4.2. SUPER FINE
resolution is not available in Delayed
Transmission.
Choose the resolution and
contrast, if necessary.
ANS/FAX
TEL/FAX
S. FINE
RCV. MODE
RESOLUTION
CONTRAST
ABC
MENU
ABC
MENU
2
1
2
Press MENU.
STOP
GHI
JKL
FL
4
5
SP
/D
PQRS
TUV
OHD/V.REQ.
One-touch buttons 01-16 perform
specific functions when used with the
MENU button. Each button provides
access to a selected function.
The LCD asks you to
press the desired function
button.
P R E S S
F U N C T I O N B U T T O N
01
02
03
08
04
05
3
MEMORY TX.
DELAY TX.
POLLING
ADD/CANCEL
09
SELF-TEST
Press 02, DELAY TX., on
the one-touch keypad.
06
07
10
SET
GROUP DIAL
SYDATE
&
TIME
OPTION
14
Q.SCAN
11
12
3
15
TX. CONFIRM
S
DIAL LIST
OPTION
JOURNAL
The LCD asks you to
enter the number of the
remote machine.
T E L :
You can press a one-touch button,
a 2-digit Speed Dial number, or a
one-touch Group Dial button. The
stored number and name appear in the
display.
ABC
DEF
MENU
1
2
3
4
STOP
GHI
JKL
MNO
FLASH
Enter the number of the
remote machine (up to
34 digits).
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
CHAPTER FIVE : ADVANCED OPERATIONS
5.3
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D-Chapter 5(US) 4/16/98 8:40 AM Page 5.4
5
ADVANCED OPERATIONS
START/ENTER
COPY
OHD/V.REQ.
5
Press ENTER when the
number appears correctly
in the display.
The machine displays the
The LCD asks you if you
ÔANOTHER FAX NUMBER?Õ message
repeatedly up to 10 times each time you
enter another fax number using manual
dialling, One-Touch, or 2-digit Speed
Dialling (you can not use Group
A N O T H E R F A X
N U M B E R
want to enter another fax
number to send the same
document to another
location.
?
number for another fax number).
But if you have used this multi-address
transmission feature in other
operation(s) currently registered in
memory, the maximum attempt
number of Ô10Õ will be reduced.
START/ENTER
COPY
OHD/V.REQ.
6
If you want to send to
more than one location,
press ENTER and repeat
steps 4-6.
If you enter another fax number
already in the another fax number
memory (for example, included in a
Group number), the LCD displays
ÔALREADY SET.Õ
or
STOP
If you want to send to
one location or when you
complete the another fax
number setting, press
FLASH
ARM
SPEED
/DUAL
START/ENTER
OHD/.
STOP or
.
REDIAL/
PAUSE
The LCD asks you to
enter a name.
N A M E :
For details on how to enter letters
using the number keypad, see page
2.27.
ABC
DEF
MENU
FLASH
1
2
3
7
STOP
GHI
JKL
MNO
If you want to assign a
name to the transmission,
enter the name. If not,
skip this step.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
You can press
number and proceed to the next.
to confirm the
START/ENTER
COPY
OHD/V.REQ.
8
Press ENTER when the
name appears correctly.
5.4
CHAPTER FIVE : ADVANCED OPERATIONS
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D-Chapter 5(US) 4/16/98 8:40 AM Page 5.5
ADVANCED OPERATIONS
The LCD displays the
C U R R E N T
1 3 : 3 0
H H : M M
current time on the upper
line and asks you to enter
the start time when the
fax is to be sent.
S T A R T
Enter the time in 24-hour format.
For example, enter 2230 for 10:30 P.M.
ABC
DEF
MENU
FLASH
1
2
3
9
STOP
GHI
JKL
MNO
Enter the time by using
the number keypad.
4
5
6
SPEED
/DUAL
If you set a time earlier then the current
time, the document will be sent at that
time on the following day.
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
START/ENTER
COPY
OHD/V.REQ.
10
Press ENTER when the
time appears correctly in
the LCD display.
The LCD displays the remaining
memory.
The LCD asks if you want
to store the document in
memory until it needs to
be sent.
T O M E M O R Y
?
:
If you have entered several fax
numbers in step 8, the message shown
at left does not appear, and the
documents will be stored in memory
automatically.
(
R E M A I N E D
7 5 % )
START/ENTER
COPY
OHD/V.REQ.
11
If you canÕt fit all the pages in memory,
the LCD displays ÔMEMORY FULL
1:CANCEL 2:DONEÕ. Select Ô1Õ to
cancel the job or Ô2Õ to store the pages
already in memory, and send the
remaining pages manually.
If you want to store the
document in memory,
press ENTER.
or
1
Press STOP and the LCD
returns to Standby mode.
STOP
G
FLASH
M
4
SPEED
/DUAL
PQ
START/ENTER
OHD/.
7
REDIAL/
PAUSE
The machine returns to
Standby mode and the
LCD displays a reminder
that a Delayed
J U N - 1 4 1 9 9 6
F R I
D E L A Y - T X 2 2 : 3 0
Transmission is set.
CHAPTER FIVE : ADVANCED OPERATIONS
5.5
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D-Chapter 5(US) 4/16/98 8:40 AM Page 5.6
5
ADVANCED OPERATIONS
Polling
Polling is when one fax machine requests another to send a document. This is useful
when the person with the original document to be sent is not in the office. The person
who wants to receive the document calls the machine holding the original and requests
that the document be sent. In other words, it ÒpollsÓ the machine holding the original.
Being Polled By a Remote Machine
You can program your fax machine to send documents in your absence when polled by a
remote fax machine. It is possible to use a Poll code to prevent unauthorized Polling of
your fax machine. When you secure your machine in this manner, only those who know
the Poll code can poll your machine.
Note : Once you have set up a Polling Transmission, another Polling Transmission is not possible
until the transmission is completed.
For information on loading a
document, see page 4.3.
1
Load a document.
FAX
FINE
DARKEN
PHOTO
LIGHTEN
For details on setting resolution and
contrast, see page 4.2. SUPER FINE
resolution will automatically switch to
FINE to store the Polling job in
memory.
Choose the resolution and
contrast, if necessary.
ANS/FAX
TEL/FAX
S. FINE
RCV. MODE
RESOLUTION
CONTRAST
ABC
F
MENU
ABC
MENU
2
Press MENU.
1
2
STOP
GHI
JKL
FLA
4
5
SP
/D
PQRS
TUV
OHD/V.REQ.
One-touch buttons 01-16 perform
specific functions when used with the
MENU button. Each button provides
access to a selected function.
The LCD asks you to
press the desired function
button.
P R E S S
F U N C T I O N B U T T O N
01
02
03
08
04
05
3
MEMORY TX.
DELAY TX.
POLLING
ADD/CANCEL
09
SELF-TEST
06
07
10
15
Press 03, POLLING, on
the one-touch keypad.
SET
GROUP DIAL
SYSTEM ID DATE
OPTION
Q.SCAN
11
12
13
TX. CONFIRM
STANDBY
DIAL
OPTION
19
JOURNAL
16
17
18
20
5.6
CHAPTER FIVE : ADVANCED OPERATIONS
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D-Chapter 5(US) 4/16/98 8:40 AM Page 5.7
ADVANCED OPERATIONS
The LCD asks if you want
to enter a Poll code.
P O L L C O D E
1 : O N
2 : O F F
The LCD shows the last used Poll
code.
ABC
DEF
MENU
4
1
2
3
If you want to use a Poll
I
JKL
MNO
FLASH
The Poll code is preset to 0000 at the
factory which represents no Poll code.
code, select Ô1:ONÕ by
pressing 1 or by using
or
5
6
SPEED
/DUAL
P
TUV
WXYZ
button and
entering a 4-digit Poll
code (except for 0000).
7
8
9
REDIAL/
PAUSE
or
ABC
DEF
MENU
FLASH
1
2
3
If you do not want to
secure the transmission
with a Poll code, select
Ô2:OFFÕ by pressing 2 or
by moving the cursor
GHI
MNO
4
6
SPEED
/DUAL
PQRS
WXYZ
7
8
9
REDIAL/
using
or
button.
START/ENTER
COPY
OHD/V.REQ.
5
Press ENTER when the
code appears correctly
in the display.
If you canÕt fit all the pages in
memory, the LCD displays ÔMEMORY
FULL 1:CANCEL 2:DONEÕ. Select Ô1Õ
to cancel the job, or Ô2Õ to store the
pages already in memory and cancel
the remaining pages.
The machine stores the
document in memory. The
LCD counts the number
of pages being stored in
memory and the memory
capacity remaining.
S C A N T O M E M O R Y
2 7%
P A G E
1
If memory is not enough, set Polling
again when memory becomes available.
The machine automatically
switches to FAX mode (automatic
receiving) when set to be polled.
The machine returns to
Standby mode and the
LCD displays a reminder
that a Polling
J U N - 1 4
1 9 9 6
F R I
P O L L - T X
Transmission is set.
CHAPTER FIVE : ADVANCED OPERATIONS
5.7
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D-Chapter 5(US) 4/16/98 8:40 AM Page 5.8
5
ADVANCED OPERATIONS
Polling a Remote Machine
The remote machine must be ready
for your call.
ABC
DEF
MENU
1
1
2
3
STOP
Lift the handset or press
OHD, and enter the
number of the remote
machine.
GHI
JKL
MNO
FLASH
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
ABC
MENU
2
When you hear a fax tone
from the remote machine,
press MENU.
1
2
STOP
GHI
JKL
FL
4
5
SP
/DA
PQRS
TUV
OHD/V.REQ.
7
8
One-touch buttons 01-16 perform
specific functions when used with the
MENU button. Each button provides
access to a selected function.
01
02
03
04
05
3
MEMORY TX.
DELAY TX.
POLLING
ADD/CANCEL
09
SELF-TEST
Press 03, POLLING, on
the one-touch keypad.
06
07
08
10
SET
GROUP DIAL
SYSTEM ID DATE
OPTION
Q.SCAN
11
12
13
15
TX. CONFIRM
STANDBY
DIAL LIST
OPTION
JOURNAL
The LCD asks if you want
to enter a Poll code.
P O L L C O D E
1 : O N
2 : O F F
ABC
DEF
MENU
FLASH
4
1
2
3
If the remote machine is
secured with a Poll code,
you must enter the proper
code. Select Ô1:ONÕ by
pressing 1, or by using
JKL
MNO
5
6
SPEED
/DUAL
P
TUV
WXYZ
7
8
9
REDIAL/
PAUSE
or
and pressing ENTER.
Then, enter a 4-digit code.
If the remote machine is not
ABC
DEF
MENU
FLASH
or
secured with a Poll code, your machine
starts to receive the document from the
remote machine after you select Ô2:OFF.Õ
1
2
3
If the remote machine is
not secured with a Poll
code, select Ô2:OFFÕ by
pressing 2, or by using
GHI
MNO
4
6
SPEED
/DUAL
PQRS
WXYZ
7
8
9
or
and pressing ENTER.
REDIAL/
START/ENTER
COPY
OHD/V.REQ.
5
Press ENTER.
Your machine starts to
receive the document
from the remote machine.
5.8
CHAPTER FIVE : ADVANCED OPERATIONS
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D-Chapter 5(US) 4/16/98 8:40 AM Page 5.9
ADVANCED OPERATIONS
Adding Documents To a Standby Operation
You can add documents to a Delayed or Polling Transmission previously reserved in
your machineÕs memory. Prior to performing this procedure, make a printout of the
Standby Job list and confirm the particular operation to which your document will be
added.
Confirming the Operation Number
ABC
MENU
1
1
2
Press MENU.
STOP
GHI
JKL
FL
4
5
SP
/D
PQRS
TUV
OHD/V.REQ.
SET
GROUP DIAL
SYSTEM ID DATE
&
TIME
OPTION
OPTION
Q.SCAN
2
11
12
13
14
19
15
Press 12, STANDBY, on
the one-touch keypad.
TX. CONFIRM
STANDBY
DIAL LIST
JOURNAL
16
17
18
20
PRINT
HELP LIST
The Standby Job List
prints.
S T A N D B Y J O B L I S T
P R I N T I N G
.
.
.
3
STANDBY JOB LIST
Confirm the operation
number in the Standby
Job List.
DATE
NAME
TEL.
:
:
:
APR-09-1996 TUE 08:30 AM
HEADQUARTERS
714-555-1212
NO TIME POLLCODE
TELEPHONE NUMBER
NAME
PAGE
MODE
operation
number
01 10:35
02 22:15
2264523218
ONE-TOUCH[01]
SPEED[01]
HELEN
VACATION SCHEDULE
02
01
DELAY TX
BROADCAST
7142262880
03
2580
01
POLL-TX
CHAPTER FIVE : ADVANCED OPERATIONS
5.9
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D-Chapter 5(US) 4/16/98 8:40 AM Page 5.10
5
ADVANCED OPERATIONS
Adding Documents To a Standby Operation in Memory
For details on how to load a
document, see page 4.3.
1
Load a document.
FAX
FINE
DARKEN
PHOTO
LIGHTEN
For details on setting resolution and
contrast, see page 4.2. SUPER FINE
resolution is not available.
Choose the resolution and
contrast, if necessary.
ANS/FAX
TEL/FAX
S. FINE
RCV. MODE
RESOLUTION
CONTRAST
ABC
MENU
ABC
MENU
FL
2
1
2
Press MENU.
STOP
GHI
JKL
4
5
SP
/D
PQRS
TUV
OHD/V.REQ.
01
02
03
08
04
05
3
MEMORY TX.
DELAY TX.
POLLING
ADD/CANCEL
SELF-TEST
Press 04, ADD/CANCEL,
on the one-touch keypad.
06
07
09
14
10
SET
GROUP DIAL
SYSTEM ID DATE
&
TIME
OP
OPT
Q.SCAN
11
12
13
TX. CONFIRM
STANDBY
DIAL LIST
OURNAL
The LCD asks you to
choose between ÔADDÕ
and ÔCANCELÕ.
O P E R A T I O N
1 : A D D
2 : C A N C E L
SEARCH/DELETE
4
MENU
Move the cursor under
ÔADDÕ by using
or by pressing 1.
or
,
STOP
FLASH
ALARM
SPEED
/DUAL
START/ENTER
COPY
OHD/V.REQ.
5
Press ENTER.
5.10
CHAPTER FIVE : ADVANCED OPERATIONS
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D-Chapter 5(US) 4/16/98 8:40 AM Page 5.11
ADVANCED OPERATIONS
The LCD asks you to
enter a 2-digit operation
number.
E N T E R 2 - D I G I T
O P E R A T I O N N O . >
ABC
DEF
MENU
FLASH
1
2
3
6
STOP
GHI
JKL
MNO
Enter the 2-digit
operation number to
which you want to add
document.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
START/ENTER
COPY
OHD/V.REQ.
7
Press ENTER.
The LCD asks you to
confirm the operation
number.
A D D T O 0 2
?
START/ENTER
COPY
OHD/V.REQ.
8
Press ENTER if the
number is correct.
The machine automatically
stores the documents in
memory, then returns to
Standby mode.
S C A N T O M E M O R Y
9 2 % P A G E
1
CHAPTER FIVE : ADVANCED OPERATIONS
5.11
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D-Chapter 5(US) 4/16/98 8:40 AM Page 5.12
5
ADVANCED OPERATIONS
Cancelling a Standby Operation
You can cancel a previously set Delayed or Polling transmission. Prior to performing this
procedure, make a printout of the Standby Job list and confirm the operation number
you want to cancel. For details on confirming the operation number, see page 5.9.
ABC
MENU
1
Press MENU.
1
2
STOP
GHI
JKL
FL
4
5
SP
/DU
PQRS
TUV
OHD/V.REQ.
01
02
03
04
05
2
MEMORY TX.
DELAY TX.
POLLING
ADD/CANCEL
09
SELF-TEST
Press 04, ADD/CANCEL,
on the one-touch keypad.
06
07
08
10
SET
GROUP DIAL
11
SYSTEM ID DATE
&
TIME
OP
14
Q.SCAN
12
13
TX. CONFIRM
STANDBY
DIAL LIST
OPTION
JOURNAL
The LCD asks you to
choose between ÔADDÕ
and ÔCANCELÕ.
O P E R A T I O N
1 : A D D 2 : C A N C E L
ABC
DEF
MENU
FLASH
3
1
2
3
Move the cursor under
ÔCANCELÕ by pressing 2,
GHI
MNO
4
6
or by using
or
SPEED
/DUAL
PQRS
WXYZ
and pressing ENTER.
7
8
9
The LCD asks you to
enter a 2-digit operation
number.
E N T E R 2 - D I G I T
O P E R A T I O N N O . >
ABC
DEF
MENU
FLASH
4
1
2
3
STOP
GHI
JKL
MNO
Enter the 2-digit
operation number you
want to cancel.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
5.12
CHAPTER FIVE : ADVANCED OPERATIONS
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D-Chapter 5(US) 4/16/98 8:40 AM Page 5.13
ADVANCED OPERATIONS
START/ENTER
COPY
OHD/V.REQ.
5
Press ENTER.
The LCD asks you to
confirm the operation
number.
C A N C E L
0 2 O P E R A T I O N
?
START/ENTER
COPY
OHD/V.REQ.
6
Press ENTER if the
number is correct.
The LCD asks you to
enter another operation
number, if you need.
E N T E R 2 - D I G I T
O P E R A T I O N N O . >
When all Standby operations have
been CANCELED, ÔTHERE IS NO
ENTRYÕ will be displayed and the
machine will return to Standby mode.
STOP
7
FLASH
ALARM
Repeat steps 4-6 to
cancel another standby
operation.
SPEED
/DUAL
START/ENTER
OHD/.
REDIAL/
PAUSE
To return to Standby
mode, press STOP.
CHAPTER FIVE : ADVANCED OPERATIONS
5.13
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C h a p t e r S i x
SPECIAL FEATURES
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C h a p t e r S i x
SPECIAL FEATURES
Using REDIAL/PAUSE
The REDIAL/PAUSE button has two functions. It can be used to redial the number you
last called or it can be used to insert a pause in a number when you are setting up a
One-Touch or Speed Dial number. The redial memory in your machine can hold the last
5 numbers called. If you have dialled the same number as one of the 5 last-dialled
numbers, the machine does not count that number as a redial number.
To redial the number you last called
/DUAL
OHD/V.REQ.
7
8
0
1
REDIAL/
PAUSE
Press REDIAL.
If you are making a phone call,
pick up the handset when the other
person answers.
The number is dialled
automatically.
D I A L I N G 5 5 5 1 2 12
If a document is loaded in
the document tray, the
machine automatically
begins to SEND.
T X
Searching through redial memory
/DUAL
OHD/V.REQ.
7
8
0
1
REDIAL/
PAUSE
Press and hold REDIAL.
The LCD asks you to
select the desired redial
number.
S E L E C T R E D I A L
P R E S S
,
CHAPTER SIX : SPECIAL FEATURES
6.1
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6
SPECIAL FEATURES
Each time you press the button,
another one of the 5 last-called
numbers appears in the display.
SEARCH/DELETE
2
Press
or
to move
downward or upward
through memory until you
find the number you
want.
STOP
M
To stop redialling, press STOP. The
machine returns to Standby mode.
START/ENTER
COPY
OHD/V.REQ.
3
When the number you
want appears in the LCD
display, press START to
dial.
If you press DELETE when you find a
number, that number will be deleted.
If a document is loaded in
the document tray, the
machine automatically
begins to SEND.
T X
With some private telephone systems, you must dial an access code (9, for example) and
listen for a second dial tone before dialling an outside number. In such cases, you must
insert a pause in the number.
To insert a pause
/DUAL
When you dial a number, the unit
OHD/V.REQ.
7
8
0
pauses for about 3 seconds at the point
where you pressed PAUSE.
1
REDIAL/
PAUSE
While entering the
number, press PAUSE.
If you require a longer pause time,
press PAUSE twice.
Using TONE (Switching from Pulse to Tone)
You may often need to use Touch Tone dial signals to perform special operations by
phone. Bank-by-phone and voice mail are two examples of systems that require these
tone signals. If you have pulse service, you can still send Touch Tone signals by
following these steps.
ABC
DEF
MENU
1
2
3
1
STOP
GHI
JKL
MNO
FLASH
Dial the number using
pulse dialling.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
6.2
CHAPTER SIX : SPECIAL FEATURES
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SPECIAL FEATURES
7
8
0
9
2
REDIAL/
PAUSE
When the remote phone
answers, press
.
Any numbers you now
press will be sent as
Touch Tones for the
remainder of the call.
ABC
DEF
The machine returns to the pulse
mode after you finish the call.
MENU
FLASH
1
2
3
3
STOP
GHI
JKL
MNO
Dial the remaining
numbers required by
the service.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
Using FLASH (on a PABX system)
When a call comes in and you want to connect the caller to another party, you can
transfer the call by pressing FLASH and dialling the number of the other party. This is a
timed-break recall facility only, and may not be compatible with some phone system.
Contact your telephone supplier.
If you are not subscribed to a
1
2
special service that uses the switch-
hook signal, donÕt press FLASH during
a call you could disconnect the line.
1
STOP
GHI
JKL
FLASH
When you are on the
telephone and want the
caller to be connected to
another party, press
FLASH.
4
5
SP
/D
PQRS
TUV
OHD/V.REQ.
7
8
RED
ABC
DEF
MENU
1
2
3
2
STOP
GHI
JKL
MNO
FLASH
Enter the number of the
other party.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
CHAPTER SIX : SPECIAL FEATURES
6.3
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6
SPECIAL FEATURES
Chain Dialling a Memory Number
When using special computer services, such as alternate long distance carriers, credit
card calls, or bank-by-phone, you must dial the telephone number of the service and
wait for the computer to answer before continuing. The length of time before the
computer answers can vary, so using a pre-programmed pause after a service number is
not advised.
However, you can store your ID number, for example, in one memory location and the
rest of the information, such as your card number, in another memory location.
1
Lift the handset or press
OHD.
ABC
DEF
MENU
FLASH
1
2
3
2
STOP
GHI
JKL
MNO
Dial the service number
using the dial keypad.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
Group number can not be used for
chain dial.
01
02
03
08
04
05
3
MEMORY TX.
06
DELAY TX.
POLLING
ADD/CANCEL
09
SELF-TEST
07
10
15
When the computer
answers, dial the other
information by pressing
a one-touch button or
by entering a speed dial
number.
SET
GROUP DIAL
11
SYSTEM ID DATE
&
TIME
OPTION
14
Q.SCAN
12
13
CO
TX. CONFIRM
16
STANDBY
DIAL LIST
OPTION
19
JOURNAL
17
18
20
PRINT
HELP LIST
ABC
DEF
MENU
FLASH
1
2
3
STOP
GHI
JKL
MNO
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
6.4
CHAPTER SIX : SPECIAL FEATURES
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C-Chapter 6(US) 4/16/98 8:42 AM Page 6.5
SPECIAL FEATURES
Help List
You can print a Help list of the machineÕs basic functions and commands to use as a
quick reference guide.
ABC
MENU
FL
1
1
2
Press MENU.
STOP
GHI
JKL
4
5
SP
/D
PQRS
TUV
OHD/V.REQ.
TX. CONFIRM
STANDBY
DIAL LIST
OPTION
JOURNAL
2
16
17
18
19
20
PRINT
Press 16, HELP LIST, on the
one-touch keypad.
HELP LIST
The machine prints the
Help list.
Dual Access
The dual access feature of your machine can save both time and money, and enhance fax
productivity.
When the machine is transmitting a document from memory, other operations can be
reserved. When the current operation concludes, the reserved operation will
automatically begin.
To reserve a transmission while the fax machine is receiving a document in memory or
transmitting a document from memory, place the new document in the feeder. Perform
the procedure as described in ÔMemory Transmission.Õ If Memory Transmission is
enabled, the document will be scanned into memory, and transmitted when the current
operation concludes.
The dual access feature also allows user-selectable functions such as storing numbers in
memory while performing memory operations. The user-selectable operation can be
entered by pressing MENU and the required function buttons on the one-touch keypad.
For example, set the machine to
perform a Delayed Transmission (see
page 5.3) while the machine is receiving
a fax in memory.
1
Perform another
operation while the
machine is in use.
FLASH
The LCD displays alternately the
current operation and the new
operation each time you press DUAL.
2
4
5
SPEED
/DUAL
PQRS
TUV
To toggle between the
current operation and the
new operation, press
DUAL.
OHD/V.REQ.
7
8
0
RED/
PA
CHAPTER SIX : SPECIAL FEATURES
6.5
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6
SPECIAL FEATURES
User Reports
Your fax machine can print reports containing useful information - standby job, option
setting, etc. The following reports are available:
Selectable Reports
¥Confirmation Report - This report can be printed on command or, by selecting the
appropriate user option, automatically after each document you send.
¥Standby Job List - This list shows the currently stored documents for delayed or
polling transmission. The list shows the operation number, starting time, type of
operation, etc.
¥Telephone Number List - This list shows all of the numbers currently stored in the fax
machineÕs memory as One-Touch Dial numbers, Speed Dial numbers, and Group Dial
numbers.
¥Option List - This list shows the status of the user-selectable options. After you change
the settings, print this list to confirm your changes.
¥Tx/Rx Journal List - This list shows the most recent transmission and reception
activities.
¥Help List - This list shows the machineÕs basic functions and commands to use as a
quick reference guide. You can also use the function menu to remind you how to set a
particular function and which buttons to press.
¥Multi-Communication Report - This report is printed out automatically after sending
your document to more than one location.
¥Call Back Message - This report is printed out automatically when you do not respond
to a remote operatorÕs Voice Request.
¥Power Failure Report - This report is printed out automatically when power is resupplied
after a sudden power failure. This report shows erased data (if any) by the power failure.
Printing Reports
ABC
MENU
1
1
2
Press MENU.
STOP
GHI
JKL
FL
4
5
SP
/D
PQRS
TUV
One-touch buttons 11-16 are
assigned to ÔPRINT LISTÕ functions.
The LCD asks you to
press the desired function
button.
P R E S S
F U N C T I O N B U T T O N
6.6
CHAPTER SIX : SPECIAL FEATURES
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C-Chapter 6(US) 4/16/98 8:42 AM Page 6.7
SPECIAL FEATURES
11 : TX. CONFIRMATION REPORT
12 : STANDBY JOB LIST
13 : DIAL NO. (telephone
numbers) LIST
14 : OPTION LIST
15 : TX/RX JOURNAL
16 : HELP LIST
11
12
13
14
19
15
2
TX. CONFIRM
STANDBY
DIAL LIST
OPTION
JOURNAL
16
17
18
20
Press the function button
(one-touch button 11
through 16) that
corresponds to the list
you want to print.
PRINT
HELP LIST
The selected list is printed.
CHAPTER SIX : SPECIAL FEATURES
6.7
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6
SPECIAL FEATURES
User Options
Your fax machine has various user-selectable features. These options are preset at the
factory, but you may need to change them. To find out how the options are currently set,
print an Option report. For more information on printing a report, see page 6.6.
Setting an Option
1
ABC
MENU
Press MENU.
1
2
STOP
GHI
JKL
FL
4
5
SP
/D
PQRS
TUV
The LCD asks you to
press the desired function
buttons.
P R E S S
F U N C T I O N B U T T O N S
MEMORY TX.
DELAY TX.
POLLING
ADD/CANCEL
09
SELF-TEST
2
06
07
08
10
SET
Press 09, OPTION, on the
one-touch keypad.
GROUP DIAL
SYSTEM ID DATE
&
TIME
OPTION
14
Q.SCAN
11
12
13
15
TX. CONFIRM
STANDBY
DIAL LIST
OP
19
JOURNAL
16
17
18
0
PRINT
The blinking digit indicates the
currently selected level.
The LCD displays the
options you may select.
C O N T R A S T L E V E L
[ 1 2 3 4 5 6 7 ]
For more information about each
option, see ÔSelectable OptionsÕ on
page 6.9.
SEARCH/DELETE
3
Scroll to the option you
want to set by pressing
STOP
M
or
repeatedly until
you find the one you want.
You can exit from Setup mode at
any time by pressing STOP. When you
press STOP, the machine stores the
options youÕve already changed and
returns to Standby mode.
ABC
DEF
MENU
FLASH
4
1
2
3
STOP
GHI
JKL
MNO
When the option you
want appears in the
display, enter the number
for that option.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
6.8
CHAPTER SIX : SPECIAL FEATURES
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C-Chapter 6(US) 4/16/98 8:42 AM Page 6.9
SPECIAL FEATURES
Selectable Options
These instructions assume youÕve followed the steps above under ÔSetting an OptionÕ
and the machine is asking if you want to change one of the options listed here.
_
¥ Contrast Level Select the expected normal contrast level. DARKEN and LIGHTEN
will be based on this normal setting.
Enter a number from 1 through 7 on the number keypad. The higher number entered,
the darker normal contrast selected. To adjust the contrast level for PHOTO, you can
enter 1, 4, or 7.
_
¥ Paper Size Select the paper size you will use for the recording paper.
Press 1 to use letter (LTR) size, 2 to use A4 size, 3 to use legal (LEG) size paper.
_
¥ Reduction Rate (ADJUST REDUCTION) When receiving or copying a document as
long as or longer than the paper installed in your machine, the machine can reduce the
data of the document to fit on your recording paper size. You can select the reduction
rate as shown below. The machine will reduce the data in vertical according to the
selected reduction rate.
Enter the number of selection you desire.
1 : LTR
2 : LTR
3 : A4
LTR (4% ~ 10%)
A4 (0% ~ 3%)
LTR (9% ~ 14%)
A4 (3% ~ 8%)
4 : A4
5 : LEG
6 : LEG
7 : LEG
8 : 85%
9 : 80%
0 : 75%
LTR (25% ~ 28%)
A4 (20% ~ 23%)
LEG (4% ~ 8%)
_
216 mm
¥ Printing Bottom Area (PRINT BTM. AREA) If there is image within 12.7mm from
the bottom margin, you can select the machine to print the image at the bottom area as
much as possible, or to reduce the page to fit in the effective recording area.
6.5mm
6.5mm
Press 1 to print the image at the bottom area. The image quality might be poor.
Press 2 to reduce the page to fit in the effective recording area.
_
¥ Rings to Answer (RING COUNT) You can select the number of times your machine
12.7 mm
rings before answering an incoming call. If you are using your machine as both a
telephone and a fax machine, we suggest you set the ring count to at least 4 to give you
time to answer.
Enter a number using the number keypad.
_
¥ Remote Receive Code (REMOTE RCV. CODE) The remote receive code allows you
to initiate fax receive from an extension phone plugged into the EXT.LINE jack. If you
pick up the extension phone and hear fax tones, enter the remote receive code and the
fax will start receiving. The password is preset to
9
at factory.
Enter the desired code 0 to 9 on the number keypad.
_
¥ Confirmation Report (MESSAGE CONFIRM) A confirmation report shows whether
the transmission was successful or not, how many pages were sent, etc.
Press 1 to print out a confirmation report automatically each time you send a fax.
Press 2 to print out a confirmation report automatically only when an error occurs.
Press 3 to turn off this feature.
CHAPTER SIX : SPECIAL FEATURES
6.9
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6
SPECIAL FEATURES
_
¥ ECM Communication (ECM COMM.) This mode compensates for poor line quality
and ensures accurate, error-free transmission with any other ECM-equipped facsimile
machine. If the line quality is poor, transmission time may be increased when ECM is
enabled.
Press 1 to turn on the error correction feature.
Press 2 to turn off the error correction feature.
_
¥ Fax Print Quality (PRINT QUALITY) When you select LQ, the machine prints in low
speed with high quality. When you select DRAFT, the machine prints in high speed
with low quality.
Press 1 to select LQ.
Press 2 to select DRAFT.
_
¥ Fax Ink Saver (INK SAVE MODE) You can save ink when making a photo copy with
this feature.
Press 1 to turn off this feature.
Press 2 to use 25% less ink.
Press 3 to use 50% less ink.
6.10
CHAPTER SIX : SPECIAL FEATURES
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C-Chapter 6(US) 4/16/98 8:42 AM Page 6.11
SPECIAL FEATURES
Clearing Memory
You can selectively clear information registered in your machineÕs memory.
1
ABC
MENU
Press MENU.
1
2
STOP
GHI
JKL
FL
SPEED
4
5
One-touch buttons 01-16 perform
specific functions when used with the
MENU button. Each button provides
access to a selected function.
01
02
03
04
05
2
MEMORY TX.
DELAY TX.
POLLING
ADD/CANCEL
09
SELF-TEST
Press 05, SELF-TEST, on
the one-touch keypad.
06
07
08
10
SET
GROUP DIAL
SYSTEM ID DATE
&
TIME
OPTION
14
Q.
11
12
13
15
TX. CONFIRM
STANDBY
DIAL LIST
OPTION
JOU
3
SEARCH/DELETE
Press
.
STOP
ALARM
The LCD asks if you want
to clear memory.
M E M O R Y C L E A R
?
( E N T E R / / S T O P )
START/ENTER
COPY
OHD/V.REQ.
4
Press ENTER.
The LCD displays the
options you can select
to clear.
1 : J O U R N A L
2 : T E R M I N A L
I D
CHAPTER SIX : SPECIAL FEATURES
6.11
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6
SPECIAL FEATURES
5
SEARCH/DELETE
Scroll to the options by
pressing
or
STOP
repeatedly until you find
the one you want to
clear.
M
1 : JOURNAL :
ABC
DEF
MENU
FLASH
clears all records of
transmissions & receptions.
2 : TERMINAL ID :
6
1
2
3
STOP
GHI
JKL
MNO
When memory you want
appears in the display,
press the number of
memory you selected.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
clears your terminal
REDIAL/
PAUSE
identification information.
Your terminal ID number, name
are erased from the machineÕs
memory.
3 : OPTIONS :
The LCD asks if you are
sure of the number.
restores user-selectable options
to the default value.
4 : DIAL&DELAY :
A R E Y O U S U R E
( E N T E R / S T O P )
?
clears the autodial memory and
the delayed dial operations. All
the numbers currently registered
to One-Touch Dial, Speed Dial
and Group Dial numbers will be
erased from the machineÕs
memory. In addition, all the
delayed time operations you
have reserved are also cancelled.
START/ENTER
COPY
OHD/V.REQ.
7
Press ENTER to confirm it.
The selected memory is
cleared.
M E M O R Y
C L E A R I N G .
.
.
ABC
DEF
MENU
8
1
2
3
STOP
GHI
JKL
MNO
FLASH
You can continue to
select another memory to
clear.
4
5
6
SPEED
/DUAL
PQRS
TUV
WXYZ
OHD/V.REQ.
7
8
0
9
REDIAL/
PAUSE
To return to Standby
mode, press STOP twice.
STOP
FLASH
ALARM
SPEED
/DUAL
START/ENTER
OHD/
REDIAL/
PAUSE
6.12
CHAPTER SIX : SPECIAL FEATURES
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C h a p t e r S e v e n
CARE AND MAINTENANCE
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C h a p t e r S e v e n
CARE AND MAINTENANCE
Cleaning the Document Scanner
To keep your machine working properly, occasionally clean the white roller, ADF rubber,
and the scanning glass. If they are dirty, documents sent to another fax machine wonÕt be
clear.
Note : Do not turn the power off to clean the scanner, as documents stored in memory
will be lost.
1. Open the control panel.
A
B
2. Disassemble the white roller as follows:
Both ends of the white roller have
bushings that are snapped shut with
small tabs, as shown. Push each tab
slightly inward (A) then rotate the
roller (B) until it reaches the slot.
Then pull the roller upward.
Bushing
3. Wipe the roller surface with a soft cloth
dampened with water.
White roller
CHAPTER SEVEN : CARE AND MAINTENANCE
7.1
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7
CARE AND MAINTENANCE
4. Clean the ADF rubber piece also.
ADF rubber
5. Carefully wipe the scanning glass with
a soft, dry cloth.
If the glass is very dirty, first wipe
it with a slightly dampened cloth,
then with a dry cloth. Be very
careful not to scratch the glass
surface.
Scanning glass
6. Replace the roller in reverse order, and
then close the control panel firmly until
it clicks into place.
7.2
CHAPTER SEVEN : CARE AND MAINTENANCE
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CARE AND MAINTENANCE
Printer Cartridge Maintenance
To get the maximum benefit from your print cartridges:
¥ Do not remove a print cartridge from its packaging until you are ready to install it.
¥ Do not refill print cartridge. The warranty will not cover damage caused by using
refilled cartridges.
¥ Store the print cartridge in the same environment as the printer.
¥ Do not remove a print cartridge from the printer except to replace it, clean it, or switch
between color and black. Immediately replace the print cartridge or store it in the
storage unit. The print cartridge will not print correctly if removed from the machine
and left exposed for an extended period.
¥
When switching between color and black print cartridge, store the unused cartridge
in the print cartridge storage unit.
¥
If you have an opened print cartridge you are not currently using and do not have
an available print cartridge storage unit, store it in an airtight plastic bag. Do not
leave it exposed for an extended period.
Check Ink Level
Your machine allows you to check the amount of ink remaining. The machine displays
the amount of ink remaining as a series of blocks in the LCD the more blocks, the more
ink remains.
1
ABC
MENU
Press MENU.
1
2
STOP
GHI
JKL
FL
SPEED
4
5
One-touch buttons 01-16 perform
specific functions when used with the
MENU button. Each button provides
access to a selected function.
01
02
03
04
05
2
MEMORY TX.
DELAY TX.
POLLING
ADD/CANCEL
09
SELF-TEST
Press 05, SELF-TEST, on
the one-touch keypad.
06
07
08
10
SET
GROUP DIAL
SYSTEM ID DATE
&
TIME
OPTION
14
Q
11
12
13
15
TX. CONFIRM
STANDBY
DIAL LIST
OPTION
JOURNAL
The LCD asks if you want
to perform the printer
test.
P R I N T E R T E S T
?
( E N T E R / / S T O P )
START/ENTER
COPY
OHD/V.REQ.
3
Press ENTER to confirm
it.
CHAPTER SEVEN : CARE AND MAINTENANCE
7.3
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7
CARE AND MAINTENANCE
The LCD asks if you want
to run the self-test.
S E L F
T E S T
?
( E N T E R /
)
SEARCH/DELETE
4
Press
, to choose the
next menu.
STOP
ALARM
The LCD asks if you want
to check ink level.
C H E C K I N K L E V E L ?
( E N T E R /
)
START/ENTER
COPY
OHD/V.REQ.
5
Press ENTER to confirm it.
The LCD displays the
type of ink cartridge in
the upper line and the
blocks in the lower line.
The number of block
indicates the ink level.
M O N O
I
I
STOP
GHI
FLASH
6
Press STOP three times
to return to Standby
mode.
4
SPEED
/DUAL
PQRS
/ENTER
OHD/.
7
REDIAL/
PAUSE
7.4
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CARE AND MAINTENANCE
Run Nozzle Test
The print cartridge nozzle test helps you pinpoint any clogged nozzles. The nozzle test
also cleans the print cartridge by cleaning (purging) the nozzles. A test line prints so you
can see if the cleaning (purging) process was successful. Use the nozzle test :
¥ When you suspect the nozzles are clogged
¥ When characters are not printing completely
To run the nozzle test
ABC
MENU
1
1
2
Press MENU.
STOP
GHI
JKL
F
4
5
S
/
PQRS
TUV
One-touch buttons 01-16 perform
specific functions when used with the
MENU button. Each button provides
access to a selected function.
The LCD asks you to
press the desired function
button.
P R E S S
F U N C T I O N B U T T O N
01
02
03
04
05
MEMORY TX.
DELAY TX.
POLLING
ADD/CANCEL
09
SELF-TEST
2
06
07
08
10
Press 05, SELF-TEST, on
the one-touch keypad.
SET
GROUP DIAL
SYSTEM ID DATE
&
TIME
OPTION
14
Q
11
12
13
15
TX. CONFIRM
STANDBY
DIAL LIST
OPTION
JO
The LCD asks if you want
to perform the printer
test.
P R I N T E R T E S T
?
( E N T E R / / S T O P )
SEARCH/DELETE
3
Press ENTER then press
twice.
STOP
ALARM
The LCD prompts you to
press ENTER to clean
nozzle.
C L E A N N O Z Z L E
( E N T E R /
?
)
START/ENTER
COPY
OHD/V.REQ.
4
Press ENTER to confirm it.
CHAPTER SEVEN : CARE AND MAINTENANCE
7.5
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7
CARE AND MAINTENANCE
The machine prints out
the nozzle test pattern.
P L E A S E WA I T
C L E A N I N G .
.
.
5
Examine the test pattern.
This example shows a
test pattern of all nozzles
functioning correctly on
the black print cartridge.
This example shows a
test pattern of all nozzles
functioning correctly on
the color print cartridge.
: yellow
: red
: blue
(appears in
SF4100/4200 only)
6
Compare the diagonal line at the top and bottom of the test pattern.
Look for a break in the diagonal line. A broken line shows any
clogged nozzles.
If the bottom line shows improvement, rerun this test. If
improvement continues, rerun the test again. If all nozzles are not
printing after running the test three times, continue with the next
step.
7
If print quality does not improve, remove and reinstall the print
cartridge. See ÔReplacing the Print CartridgeÕ on page 7.10 for
complete instructions on removing and reinstalling a print
cartridge.
8
Repeat the nozzle test.
9
If the line is still broken, wipe the nozzles and contacts. For help,
see ÔWiping the Print Nozzles and ContactsÕ on page 7.10.
7.6
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CARE AND MAINTENANCE
Wiping the Print Nozzles and Contacts
When the print is not clear or dots are missing, the problem may be caused by dried
ink on the:
¥ Print cartridge nozzles
¥ Print cartridge contacts
¥ Print cartridge carrier contacts and deflector
1. Remove the print cartridge. See
ÔReplacing the Print CartridgeÕ on
page 7.10.
2. Use a clean cloth, dampened with water
only, to gently clean the entire copper-
colored area, including the nozzles and
contacts.
nozzles
To dissolve any dried ink, hold the
damp cloth against the nozzles for
about three seconds. Gently blot and
wipe dry.
contact
area
If you are cleaning a color print
cartridge, be especially careful to
wipe the nozzles in only one
direction so the colors do not mix.
Allow the copper-colored area to
dry.
3. Reinstall the print cartridge.
If the line is still broken, clean the
print cartridge carrier contacts.
See the following steps.
CHAPTER SEVEN : CARE AND MAINTENANCE
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CARE AND MAINTENANCE
Cleaning the Cartridge Carrier Contacts and Deflector
1. Press the CARTRIDGE button to move
the print cartridge carrier to the load
position.
BUSY
PRINTER RESET
CARTRIDGE
FORM FEED
Warning: All documents stored in
memory will be lost when the
power is turned off in step 2.
01
02
03
05
2. Unplug the power cord from the
electrical outlet or the rear of the
machine.
This forces the print cartridge
carrier to remain in the load
position.
3. Lift the control panel and slide up the
top cover until it clicks. Then, remove
the print cartridge.
See ÔReplacing the print cartridgeÕ
on page 7.10.
rear view with print
cartridge removed
4. Use a CLEAN, DRY CLOTH to clean the
print cartridge carrier contacts inside
the printer.
contacts
7.8
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CARE AND MAINTENANCE
5. Use a CLEAN, DRY CLOTH to clean the
carrier deflector inside the printer.
carrier deflector
6. Plug the power cord in.
7. Press the CARTRIDGE button.
BUSY
PRINTER RESET
CARTRIDGE
FORM FEED
01
02
03
05
8. Install the print cartridge. See
ÔReplacing the print cartridgeÕ on
page 7.10.
Notes :
¥ If print quality does not improve after this cleaning process, release the cartridge from
the holder as described in step 3 under ÔReplacing the print cartridgeÕ on page 7.10,
and push it firmly until it clicks into place, then repeat this procedure 3-4 times.
¥ If print quality still does not improve, replace your print cartridge.
CHAPTER SEVEN : CARE AND MAINTENANCE
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CARE AND MAINTENANCE
Replacing the Print Cartridge
The print cartridge includes the ink supply and the printhead. Each time you replace the
print cartridge, you are replacing the printhead as well.
When you notice that the print becomes light or ÔINK OUTÕ appears in the display,
replace your cartridge.
¥ Your machine knows which print cartridge is installed and keeps separate ink low
counts for the color and black print cartridges.
¥ When you install a new print cartridge, you must select Ô1:NEWÕ in the display to reset
the Ink Low counter.
¥ If you are switching between color and black print cartridges, be sure to store the
unused print cartridge in the print cartridge storage unit. A color cartridge is not
available for SF4000.
¥ If you change a cartridge from color to mono before a file on PC is not completely
printed, the remaining page on the file may not print.
¥ If you are interrupted and leave the print carrier in the load position for more than 3
minutes, the print cartridge carrier moves to the standby position.
¥ When ÔINK OUTÕ appears during PC printing, the machine continues printing. After
PC printing is completed, replace the print cartridge.
¥ You cannot replace the print cartridge while the printer is in use.
To replace the print cartridge, perform the following steps.
1. Press the CARTRIDGE button on the
control panel. The LCD displays
BUSY
ÔCHANGE CARTRIDGEÕ and the print
PRINTER RESET
CARTRIDGE
FORM FEED
cartridge moves to the load position.
If you install a color cartridge, use
ÔInstall CartridgeÕ tab in the
SAMSUNG MFP4100/4200 Control
Program on your PC.
01
02
03
05
2. Open the control panel and slide up the
top cover until it clicks and the ink
cartridge is in full view.
Control
Panel
Top
cover
7.10
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CARE AND MAINTENANCE
3. While pushing the cartridge holder away
from you, pull the print cartridge handle
toward you, until it clicks.
Cartridge
Cartridge
holder
4. Remove the print cartridge.
5. Remove a new print cartridge from its
packaging and carefully remove the tape
covering the print head.
Hold the print cartridge by the
colored top or black areas only.
Do not touch the copper area.
6. Insert the print cartridge in the
cartridge holder, then push the print
cartridge firmly away from you until
it clicks into place.
If the print cartridge moves loosely
in the carrier, it has not clicked into
place. Repeat this step.
CHAPTER SEVEN : CARE AND MAINTENANCE
7.11
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7
CARE AND MAINTENANCE
7. Replace the top cover and the control
panel.
8. Press the CARTRIDGE button.
BUSY
Use ÔInstall CartridgeÕ tab on your
PC for a color cartridge.
PRINTER RESET
CARTRIDGE
FORM FEED
The print cartridge moves to the far
right.
01
02
03
4
05
LCD displays ÔCARTRIDGE IS
1:NEW 2:USED.Õ
C A R T R I D G E
1 : N E W
I S
2 : U S E D
9. Select Ô1:NEWÕ by using
or
, or
DELETE
ABC
DEF
MENU
by pressing the 1 button, then press
START.
1
2
3
STOP
JKL
MNO
FLASH
5
6
The LCD briefly displays ÔMONO
INSTALLEDÕ or ÔCOLOR
INSTALLEDÕ according to the type
of ink cartridge, then the machine
returns to Standby mode.
SPEED
/DUAL
TUV
WXYZ
NTER
OHD/V.REQ.
7
8
9
REDIAL/
PAUSE
7.12
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CARE AND MAINTENANCE
Notes :
¥ If you received fax with the color cartridge installed, you cannot get the fax printed
until replacing it with mono cartridge.
¥ When you install a new cartridge, you must select Ô1:NEW.Õ When you install a
used cartridge, select Ô2:USEDÕ, which helps you monitor the amount of ink
remaining. If you mix up several used cartridges, it will be difficult to check the
amount of ink remaining. Once a new print cartridge is installed, use it until it has
run out completely.
¥ If the new cartridge does not give excellent printing quality, run ÔPrinter Self-TestÕ
and ÔNozzle TestÕ on page 2.11 and 7.5, respectively.
¥ If you want to install a color cartridge to print a file on your PC, you should use
ÔInstall CartridgeÕ tab in the SAMSUNG MFP 4100/4200 Control Program on your
PC. If you use the CARTRIDGE button on this machine, the machine beeps a
warning tone and briefly displays ÔRE-INSTALL COLOR USING PC-DRIVER.Õ
Press ÔInstall CartridgeÕtab on your PC, or the file may print using composite black.
CHAPTER SEVEN : CARE AND MAINTENANCE
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C h a p t e r E i g h t
TROUBLESHOOTING
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A-Chapter 8(US) 4/16/98 8:46 AM Page 8.1
C h a p t e r E i g h t
TROUBLESHOOTING
In this chapter you will learn how to clear document jams, what the various error messages
mean, how to fix problems.
Clearing Jams
Document Jams During Transmission
If a document jams during transmission, ÔDOCUMENT JAMÕ appears in the LCD display.
DO NOT pull the document out of the slot. Doing so could harm your machine.
1. Open the control panel.
2. Carefully remove the jammed document.
3. Close the control panel firmly until it
clicks into place.
When to Replace Parts for Automatic Document Feeding
If you have a problem with automatic document feeding, some parts may be worn. To
maintain ADF function (Automatic Document Feeding), have related parts (ADF Rubber,
ADF Roller) replaced by qualified service personnel before they exceed their service
lifetimes.
Service lifetimes:
ADF Rubber - After 1 year past or 10,000 pages, whichever occurs first.
ADF Roller - After 2 years past or 20,000 pages, whichever occurs first.
CHAPTER EIGHT : TROUBLESHOOTING
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TROUBLESHOOTING
Paper Jams During Printing
If the fax paper jams while you are receiving, ÔPAPER JAMÕ appears in the LCD display.
DO NOT pull it out. Doing so could harm the fax machine.
IF THE PAPER IS JAMMED IN THE RECEIVED PAPER OUTPUT AREA
Remove the jammed paper by hand as
shown.
IF THE PAPER IS JAMMED IN THE PAPER FEED AREA
1. Push the paper load lever away from
you to open the sheet feeder.
Paper load
lever
2. Remove the jammed paper as shown in
the figure.
8.2
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TROUBLESHOOTING
3. After removing the jammed paper, load
paper with the print side facing you.
Hold the left paper guide and move
it to the right to match the width of
the paper.
4. Pull the paper load lever toward you to
close the sheet feeder.
5. Press the PRINTER RESET button.
(if your machine is SF4100 or
SF4200)
BUSY
PRINTER RESET
CARTRIDGE
FORM FEED
For SF4000, press the STOP button.
01
04
05
CHAPTER EIGHT : TROUBLESHOOTING
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8
TROUBLESHOOTING
LCD Error Messages
Display
Meaning
The number you chose is already set for another fax
number you are setting up now. This message also
appears when you try to setup another polling
transmission when one polling is already setup.
ALREADY SET
The one-touch button or 2-digit speed number you chose
is already set in the group you are storing now.
ALREADY SET
IN GROUP
The machine is waiting to automatically redial another
fax number that was busy.
BUSY! RETRY?
Incoming fax is receiving in memory while you print a
PC file. It is recommended to stop PC printing and print
the incoming fax.
CANCEL! PC PRINT
FOR FAX PRINTING
(SF4100/SF4200)
A color print cartridge is installed in your machine when
the machine prints a fax, makes a copy, or prints a user
list.
CHECK CARTRIDGE
FOR FAX PRINTING
(SF4100/SF4200)
Print cartridge is not installed properly or no cartridge is
installed in the machine.
CHECK CARTRIDGE
PLEASE INSTALL
The paper load lever is in the open position.
CHECK LOAD LEVER
The print cartridge installed in your machine is a color
cartridge.
COLOR INSTALLED
(SF4100/SF4200)
The document you are sending has jammed in the
feeder. Clear the document jam. See page 8.1.
DOCUMENT JAM
DUPLICATED
INK OUT
The number you chose is already stored in another one-
touch or speed dial memory.
The print cartridge has completely run out of ink. Install
a new print cartridge.
8.4
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TROUBLESHOOTING
Display
Meaning
The extension phone is in use now.
IN USE EXT.PHONE
PRESS [START]
If you press START, you can speak with the other party
in the MultiJet machine.
The one-touch button you chose is the group button you
are storing now.
IT IS GROUP NO.
ITSELF
The number you tried to delete or change is currently
used for the memory job being waited to send or poll at
a specified time. Error beeps sound when this message
appears.
IT IS USING
IN MEMORY JOB
You have tried to send a fax and there is no document
loaded into the machine.
LOAD DOCUMENT
MEMORY FULL
Memory has become full. Either delete unnecessary
documents stored in memory, or send when memory
becomes available, or split the document into smaller
parts.
20 memory jobs are currently stored and no more
memory is available.
MEMORY JOB FULL
The print cartridge installed in your machine is a mono
cartridge.
MONO INSTALLED
NO ANSWER
The other machine has not answered after all your
attempts to redial. Or, the other machine does not press
START when you are waiting to receive a fax.
There is no number assigned for the one-touch button or
2-digit speed number you chose.
NO. NOT ASSIGNED
NOT FOUND
The name you want to search for is not stored in
memory.
You have tried to store more than 99 pages. One memory
job can store up to 99 pages.
TOO MUCH PAGES
FOR ONE JOB
A recording paper is jammed during printing. Clear the
paper jam (see page 8.2) and press the STOP button. In
case of SF4100/SF4200 models, press the PRINTER
RESET button according to the instruction on the
Window driver.
PAPER JAM
CHAPTER EIGHT : TROUBLESHOOTING
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TROUBLESHOOTING
Display
Meaning
Printer is out of paper. If paper is run out while printing
a fax, the machine restarts fax printing when paper is
loaded. If paper is run out while printing a PC file, you
have to press the FORM FEED button after paper
loading according to the instruction on the Window
driver.
PAPER OUT
PAPER OUT is also displayed when you load smaller-
sized paper than A4, legal, letter sized paper to print PC
file, however you can print PC file, regardless of the
error message.
In TEL/FAX mode, it indicates that a voice call is
coming. To answer, lift the handset.
PLEASE HOOK-OFF
TEL/FAX MODE
The handset is not in its cradle. Place the handset in its
cradle.
PLEASE HOOK-ON
POLLING ERROR
The machine you want to poll is not ready to answer
your poll. The person you are polling should have
loaded their fax machine with a document.
Also, this message appears when you setup to poll
another fax machine with an incorrect poll code.
A printer error occurs while the machine prints a PC file.
The error type is displayed in detail on the PC driver
window. Check if a mono cartridge is installed to print
color data. If so, change the cartridge. In this case, the
LCD does not display the cartridge type.
PRINTER ERROR
PRINTER INITIAL
PLEASE WAIT
The printer is initializing now. Please wait a moment.
A fax has not been received successfully. Ask the sender
to try again.
RECEIVE ERROR
This message appears when a paper is jammed or
printer error occurs. After solving the problem, press the
PRINTER RESET button.
RESET PRINTER
SEND ERROR
Your fax has not gone through successfully. Try again.
A printer problem the user cannot solve occurs. Turn
power off then on and repeat it 2 or 3 times. If the
message still remains on the LCD display, call service.
SERVICE CALL
There is no number stored in one-touch or speed dial
memory when you press the SEARCH button.
THERE IS
NO ENTRY!
8.6
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A-Chapter 8(US) 4/16/98 8:47 AM Page 8.7
TROUBLESHOOTING
Fixing Problems
Your problem may be listed on page 8.4 in the ÔLCD Error MessagesÕ section. Below are
other problems you can solve yourself. If not, call the service company shown on the
ÒWarranty Information.Ó
Fax Problems
Problem
Solution
The machine is not
working, there is no
display and the buttons
are not working.
Unplug the machine and plug it in again.
Check your socket is live.
Check the phone is connected properly.
No dial tone.
Check the phone socket in the wall by plugging in
another phone.
The numbers stored in
memory do not dial
correctly.
Make sure the numbers are programmed in correctly.
Print a Telephone Number List (see page 6.6).
Be sure the document is not wrinkled and you are
putting it in correctly. Check the document is the right
size, not too thick or thin.
The document does not
feed into the machine.
The RCV. MODE lamp should be on.
Be sure the handset is on properly.
Is there paper in the machine?
You cannot receive faxes
automatically.
Check if the LCD displays ÔMEMORY FULL.Õ
The machine cannot
receive faxes manually.
Did you hang up the handset before you pressed
START?
Check that the document is loaded face down.
ÔTXÕ should show up in the display.
The machine will not
send anything.
You may have hung up the handset before you pressed
START.
Check the other machine you are sending to can receive
your fax.
You cannot poll another
machine.
The fax you are polling may be using a poll code.
CHAPTER EIGHT : TROUBLESHOOTING
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TROUBLESHOOTING
Problem
Solution
The machine sending you the fax may be faulty.
A noisy phone line can cause line errors.
Check your machine by making a copy.
The fax you receive has
got blank bits on it.
Check if your phone line is noisy.
Spots on or lines missing
from the fax you receive.
Check if the print head is clean by making a copy.
The fax machine sending you a fax may have a dirty
scan glass.
You are receiving poor
quality copies.
Check for a noisy phone line.
Are some of the words on
the fax you receive
stretched?
The machine sending you the fax had a temporary
document jam.
Your machine wonÕt
make copies.
Make sure your document is loaded face down.
Check your scan glass for marks, and clean it.
There are lines on copies
or documents you send.
The remote fax machine may be turned off, out of
recording paper, or unable to answer incoming calls.
Speak with the remote operator and ask for the problem
to be rectified.
The machine dials a
number, but fails to make
a connection with a
remote fax machine.
There may not be enough available memory to hold the
document you want to store. If the LCD displays a
ÔMEMORY FULLÕ or ÔMEMORY JOB FULLÕ message,
delete from memory any documents you no longer need,
then restore the document.
You cannot store a
document in memory.
Blank areas appear at
the bottom of each
page or on continuation
pages, with only a small
strip of material printed at
the top.
You may have selected the wrong paper settings in the
User Options setup. See page 6.8 to select the proper
paper size.
8.8
CHAPTER EIGHT : TROUBLESHOOTING
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TROUBLESHOOTING
Print Quality Problems
Problem
Solution
Make sure the DRAFT mode is not selected.
Check ÔInk LevelÕ to see the amount of ink remaining.
See page 7.3. If the print cartridge has completely run
out, ÔINK OUTÕ is displayed in the LCD. Install a new
print cartridge. See ÔReplacing the Print CartridgeÕ on
page 7.10.
Light or blurred
characters.
Make sure you are using the correct type of paper.
See ÔPaper Type and SizesÕ on page 2.7 for more
information.
Make sure Ink Saver feature is Off in the User Options.
Make sure the print cartridge is installed correctly.
Clean the print cartridge. See ÔRun Nozzle TestÕ on page
7.5.
Make sure you are using the correct type of paper. See
ÔPaper Type and SizesÕ on page 2.7.
If you are in a Windows-based environment, select
Medium or Maximum Ink Saver Mode in the User
Options.
Smudged or dark
characters.
Make sure the paper is straight and unwrinkled.
Let ink dry before handling the paper.
Change print quality to the DRAFT mode.
Clean the print cartridge. See ÔRun Nozzle TestÕ on page
7.5.
If ÔINK OUTÕ is displayed, install a new print cartridge.
See ÔReplacing the Print CartridgeÕ on page 7.10.
Remove and reinstall the print cartridge.
Characters with white
lines.
Clean the print cartridge. See ÔRun Nozzle TestÕ on page
7.5.
If printing transparencies, try changing the fill pattern in
your application software.
Clean the print cartridge. See ÔRun Nozzle TestÕ on page
7.5.
Improperly formed or
misaligned characters.
Solid black areas on
transparencies contain
white streaks.
Try changing the fill pattern in your application
software.
CHAPTER EIGHT : TROUBLESHOOTING
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8
TROUBLESHOOTING
Printing Problems
Problem
Solution
Call Samsung Technical Support or contact your point of
purchase.
Printer has missing or
damaged parts.
Make sure a print cartridge has been installed.
Printer seems to be
printing, but no
characters are printing.
Make sure the tape was removed from the print
cartridge.
Make sure the printer has paper.
If ÔINK OUTÕ is displayed, install a new print cartridge.
See ÔReplacing the Print CartridgeÕ on page 7.10.
Power is on, but no
action from the printer.
Make sure the paper load lever is in the closed position.
Make sure the printer interface cable is firmly inserted
into the interface connector at the back of your machine.
Make sure the correct printer driver is installed in
Windows or in your DOS application.
Unexpected characters
are printed or characters
are missing.
Change the parallel interface cable.
Change print quality from LQ (Letter Quality) to
DRAFT.
Printer prints very slowly.
Graphics print more slowly than text.
Color prints more slowly than black.
Make sure a black print cartridge is installed.
Make sure the font is valid for the mode selected.
Fonts selected using data
stream commands do
not print.
Make sure you have not exceeded 32 fonts for the page.
You cannot specify more than 32 fonts per page.
Some extremely complicated page formats may not be
printable on the printer. If you are using more than 32
fonts or if you are printing complex graphics, you can
experience this problem. Simplify your page or choose
less fonts.
Page does not print.
8.10
CHAPTER EIGHT : TROUBLESHOOTING
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TROUBLESHOOTING
Paper Feeding Problems
Problem
Solution
Paper is jammed during
printing.
Clear paper jam. See page 8.2.
Make sure there is not too much paper in the automatic
sheet feed. The automatic sheet feed can hold up to 100
sheets of paper.
Make sure you are using the correct type of paper. See
ÔPaper Type and SizesÕ on page 2.7.
Paper sticks together.
Remove paper from the automatic sheet feed and flex or
fan the paper.
Humid conditions may cause some paper to stick
together.
Make sure the paper load lever is closed.
Remove any obstructions inside the printer.
Paper fails to feed.
Make sure the paper load lever is closed.
When loading paper, do not force the paper down into
the printer.
Multiple sheets of paper
feed.
If multiple sheets have caused a paper jam, clear the
paper jam. See page 8.2.
Make sure there is not too much paper in the automatic
sheet feed. The automatic sheet feed can hold up to 100
sheets of paper.
Make sure the paper guides do not cause the paper to
bow in the automatic sheet feed.
Paper skews or buckles in
the automatic sheet
feed.
Make sure you are using the correct type of paper. See
ÔPaper Type and SizesÕ on page 2.7.
When loading paper, do not force the paper down into
the printer.
Make sure the envelope guides are not in the envelope
position.
Continue to hold the paper in place until it begins to
feed.
Paper skews in the
manual feed.
CHAPTER EIGHT : TROUBLESHOOTING
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8
TROUBLESHOOTING
Problem
Solution
Make sure the envelope guides have been turned to the
envelope load position.
Make sure envelopes are loaded behind the envelope
guides.
Envelopes skew or fail to
feed correctly.
Make sure the paper guide do not cause envelopes to
bow in the automatic sheet feed.
Make sure the paper load lever is closed.
Transparencies stick
together in printer exit
tray
Use only recommended transparencies.
Remove each transparency as it exits from the printer.
Specifications
General
Machine Size (H X W X D)
Machine Weight
10.4 X 12.7 X 17.9 Inch (263 X 323 X 454 mm)
7.0 Kg
Power Requirement
Power Consumption
Temperature Range
See power rating attached on back of the paper bin
12 W (Stand-by), 30.66 W (Maximum when in use)
10 ~ 40 ûC (Operation Range)
16 ~ 32 ûC (Optimum Operation Range)
8 to 80 %RH (Non-Condensing)
Humidity Range
Fax
Communication System
Compatibility
PSTN & PABX
ITU GROUP 3
Compression Scheme
Modem Speed
MH/MR/MMR
9600/7200/4800/2400 bps
Sheet-feed scanning using CIS
8.5 Inch (216 mm)
200 dpi
Scanning Method
Input Document Size
Scanning Resolution
ADF Capacity
30 Sheets (0.0039 in/0.1 mm)
20 Sheets (0.0033 ~ 0.0051 in/0.085 - 0.13 mm)
8.12
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TROUBLESHOOTING
Printer
Printing Technology
Thermal Ink-Jet Printing
167 CPS (LQ Mode) ➝ 2 PPM
Mono
Print Speed
240 CPS (Draft Mode) ➝ 3 PPM (SF4100/4200)
Color (SF4100/4200) 1/4 PPM
Resolution
300 X 300 DPI, 600 X 300 DPI (Window only)
8 Inch (203 mm)
Recording Width
Letter, Legal, A4
Paper Size
Paper
A5, B5, EXEC (SF4100/4200)
Handling
Paper Capacity
Paper Weight
Mono
100 Sheets
70 ~ 90 g/m2
about 1100 Sheets (4 % Print Duty On A4)
Cartridge Life
Color (SF4100/4200) about 200 Sheets (15 % Print Duty On A4)
Emulation (SF4100/4200)
Interface (SF4100/4200)
Windows GDI/PCL3
P1284 BI-Directional
WIN 3.1/95
Printer Drivers (SF4100/4200)
CHAPTER EIGHT : TROUBLESHOOTING
8.13
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