Xerox Scanner 701P44148 User Manual
FreeFlow Scanner 665E  
Operator  
Manual  
For the DocuColor 8000/7000 Digital Press  
701P44148  
Version 1.0, September 2005  
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Table of contents  
Conventions  
vii  
Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii  
Writing style conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .viii  
Safety notices  
ix  
Electrical safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix  
Disconnect device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x  
Laser safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xi  
North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xi  
Europe (EU) and other markets . . . . . . . . . . . . . . . . . . . . . . xii  
Safety standards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii  
North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii  
Europe (EU) and other markets . . . . . . . . . . . . . . . . . . . . . . xii  
Maintenance safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xiii  
Operational safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xiii  
Ozone safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xiv  
Notices  
xv  
Radio frequency emissions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv  
FCC in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv  
In Canada (ICES-003) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv  
Regulatory information for RFID . . . . . . . . . . . . . . . . . . . . . .xvi  
Safety extra low voltage approval. . . . . . . . . . . . . . . . . . . . . . . .xvi  
Certifications in Europe. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvii  
It’s illegal in the USA. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xviii  
It’s illegal in Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxi  
Environmental notices for the USA. . . . . . . . . . . . . . . . . . . . . . xxii  
Environmental notices for Canada . . . . . . . . . . . . . . . . . . . . . . xxiii  
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Table of contents  
Product recycling and disposal. . . . . . . . . . . . . . . . . . . . . . . . .xxiv  
North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxiv  
European union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxiv  
Other countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxiv  
1. Overview  
1-1  
Hardware overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2  
Scanner components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2  
Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3  
Power switch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3  
Automatic Document Feeder (ADF) . . . . . . . . . . . . . . . 1-4  
Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5  
SCSI Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5  
SCSI Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6  
Power Cord. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6  
Overview of FreeFlow applications. . . . . . . . . . . . . . . . . . . . . . 1-7  
Workstation platform. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14  
Powering on/off the system . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15  
Power on. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15  
Power off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15  
RDO files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16  
FreeFlow Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17  
Accessing the Help system. . . . . . . . . . . . . . . . . . . . . . . . 1-17  
Using the Document Glass. . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20  
Scanning a 1 or 2-sided document . . . . . . . . . . . . . . . . . . 1-20  
Scanning a bound document . . . . . . . . . . . . . . . . . . . . . . 1-21  
Using the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-22  
2. Production Printer Settings  
2-1  
Opening the Production Printer Settings application . . . . . . . . 2-1  
Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2  
Adding/editing a printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3  
Editing a printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5  
Deleting a printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6  
Setting a default printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7  
Checking the printer status. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8  
Creating a job ticket . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9  
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Table of contents  
3. Scan and Print  
3-1  
Input document information . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1  
Input document type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1  
Determine the condition of the hardcopy . . . . . . . . . . . . . . 3-2  
Opening the Scan and Print application . . . . . . . . . . . . . . . . . . 3-3  
Scan and print an original. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4  
Scan and print a large job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7  
Scan and save documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8  
Scan, print, and save documents . . . . . . . . . . . . . . . . . . . . . . 3-11  
Scan and Print features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12  
Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13  
Creating new user defaults . . . . . . . . . . . . . . . . . . . . . 3-14  
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14  
Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15  
Save . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17  
Display in Acrobat. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18  
Enhance Image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19  
Enhance Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21  
Print/Job Ticket Settings/PDF Options . . . . . . . . . . . . . . . 3-24  
Scan and Print main buttons. . . . . . . . . . . . . . . . . . . . . . . 3-27  
Restore Defaults button . . . . . . . . . . . . . . . . . . . . . . . 3-29  
4. Advanced Scanning  
4-1  
Accessing Advanced Scanning . . . . . . . . . . . . . . . . . . . . . . . . 4-1  
Using the Automatic Document Feeder and Advanced  
Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2  
Scanner software overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3  
Main scanning features. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4  
Control menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5  
File menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5  
View menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6  
Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7  
Preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8  
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8  
Localize. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9  
Compression. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10  
Calibrate Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11  
Fast Preview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11  
Single Page Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11  
Help menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12  
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Table of contents  
Settings tabs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13  
Basic Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13  
Scan ticket . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13  
Original input. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15  
Output image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17  
Image Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17  
Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18  
Optimize image for . . . . . . . . . . . . . . . . . . . . . . . . 4-18  
Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19  
Original type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20  
Image adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20  
Image Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23  
Crop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24  
Cropping 1-sided documents . . . . . . . . . . . . . . . . 4-25  
Cropping 2-sided documents . . . . . . . . . . . . . . . . 4-25  
Cropping bound, head to toe documents . . . . . . . 4-26  
Cropping bound documents . . . . . . . . . . . . . . . . . 4-27  
Frame . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28  
Masking the page edge. . . . . . . . . . . . . . . . . . . . . 4-28  
Framing 1-sided documents . . . . . . . . . . . . . . . . . 4-29  
Framing 2-sided documents . . . . . . . . . . . . . . . . . 4-29  
Framing bound, head to toe documents . . . . . . . . 4-30  
Framing bound documents . . . . . . . . . . . . . . . . . . 4-31  
Removing hole punch marks. . . . . . . . . . . . . . . . . 4-32  
Reduce/Enlarge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33  
Preview window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-34  
Using the Preview Window . . . . . . . . . . . . . . . . . . . . . . . . 4-35  
Changing the Zoom factor . . . . . . . . . . . . . . . . . . . . . 4-35  
Previewing both sides of a 2-sided document . . . . . . 4-36  
Adjusting the Crop/Frame bounding box . . . . . . . . . . 4-36  
Using interactive preview (Single Page Mode) . . . . . . 4-37  
5. Job Ticket/Job Setup  
5-1  
What is a job ticket? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1  
Overview of job ticket options . . . . . . . . . . . . . . . . . . . . . . . 5-1  
Accessing the job ticket . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2  
Job Setup tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6  
Imaging/Job Setup tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6  
Job Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12  
Paper Stocks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13  
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Table of contents  
Color/Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-14  
Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15  
More Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16  
Job Setup buttons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17  
6. Quick Print  
6-1  
Printing a single file. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1  
Printing a job with multiple files. . . . . . . . . . . . . . . . . . . . . . . . . 6-4  
Printing all the files in a selected directory . . . . . . . . . . . . . . . . 6-6  
7. File Manager  
7-1  
What is File Manager? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1  
File Manager capabilities . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1  
What is displayed in the File Manager window?. . . . . . . . . . . . 7-2  
Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3  
File Manager menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3  
File menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4  
Network menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5  
Volume menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5  
Tree menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6  
View menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6  
Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-7  
Window menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8  
Help menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8  
Using File Manager Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-9  
8. Security Certification  
8-1  
9. Hints and tips  
9-1  
Page feed direction and image orientation . . . . . . . . . . . . . . . . 9-1  
Definition of portrait and landscape . . . . . . . . . . . . . . . . . . 9-1  
Definition of SEF and LEF . . . . . . . . . . . . . . . . . . . . . . . . . 9-2  
Guide to choosing an Original Type for your scan . . . . . . . . . . 9-2  
Guide to choosing a Media Type . . . . . . . . . . . . . . . . . . . . . . . 9-3  
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Understanding Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3  
The two faces of resolution. . . . . . . . . . . . . . . . . . . . . . . . . 9-4  
The difference between pixel count resolution &  
embedded resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4  
What is the difference between ppi and dpi? . . . . . . . . . . . 9-5  
What resolution should I use to scan an image? . . . . . . . . 9-5  
What embedded resolution should I use to print  
an image? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6  
How do I calculate what resolution I need to print  
a 4"x6" image? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7  
What is printer resolution and do I need to worry about it?. 9-7  
Black and white scanning mode . . . . . . . . . . . . . . . . . . . . . . . . 9-8  
Using scan tickets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-9  
Using custom page sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-9  
Using custom defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-10  
Special image processing needs . . . . . . . . . . . . . . . . . . . . . . 9-10  
Scan in Black and White for fastest throughput . . . . . . . . . . . 9-10  
Be sure Hole Fill is enabled before using Interactive Preview 9-10  
10. Technical data  
10-1  
Automatic Document Feeder (ADF) . . . . . . . . . . . . . . . . . . . . 10-1  
Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2  
Optional accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2  
11. Maintenance  
11-1  
Maintenance intervals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2  
Preventive maintenance intervals. . . . . . . . . . . . . . . . . . . 11-2  
Contacting Xerox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-3  
Telephone numbers and World Wide Web address . . . . . 11-3  
Spare parts and supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-4  
12. Troubleshooting  
12-1  
Image quality problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-1  
Clearing paper jams and misfeeds . . . . . . . . . . . . . . . . . . . . . 12-2  
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Conventions  
Standardized conventions have been used in this manual to assist  
you in visually locating and identifying information quickly.  
Symbols  
CAUTION: This symbol alerts you to an action that may cause  
damage to hardware, software, or result in the loss of data.  
WARNING: Warnings mark alert users to areas of the machine  
where there is a possibility of personal injury.  
WARNING: This symbol identifies an area on the machine that is  
HOT and should not be touched.  
WARNING: This symbol indicates a laser is being used in the  
machine and alerts you to refer to the appropriate safety  
information.  
KEY POINT: This symbol identifies information that is being  
emphasized and is important for you to remember.  
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Conventions  
The 1 2 3... symbol indicates the beginning of a task or work  
process you should use to complete a procedure and is followed  
by the first step of a numbered procedure, task, or work process.  
NOTE: This symbol calls your attention to information that is  
helpful, but not essential to complete a procedure or task.  
This symbol indicates that there is additional information from  
another source, such as a web site or manual.  
Writing style conventions  
•
•
•
Bold type indicates the name of a button to press or touch.  
Underlining is used to emphasize a word or term.  
Italic type is used for the text associated with symbols such as  
Notes to visually bring the information to your attention.  
•
•
•
Italic type is also used to indicate names, such as the name of  
a chapter, or the name of a screen.  
Procedures direct you to press buttons located on the Control  
Panel, and touch buttons located on the Touch Screen.  
Text referring to illustrations or screen samples precedes the  
image.  
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Safety notices  
This Xerox product and the recommended supplies are designed  
and tested to meet strict safety requirements. These include  
safety agency approval and compliance to established  
environmental standards. Please read the following instructions  
carefully before operating the product, and refer to them as  
needed to ensure the continued safe operation of your product.  
KEY POINT: The safety testing and performance of this product  
have been verified using Xerox materials only.  
WARNING: Any unauthorized alteration, which may include the  
addition of new functions or connection of external devices, may  
impact the product certification. Please contact your authorized  
local dealer for more information.  
Electrical safety  
•
•
Use only the power cord supplied with this equipment.  
Plug the power cord directly into a correctly grounded  
electrical outlet. Do not use an extension cord. If you do not  
know whether or not an outlet is grounded, consult a qualified  
electrician.  
•
Do not use a ground adapter plug to connect this equipment to  
an electrical outlet that lacks a ground connection terminal.  
WARNING: You may incur a severe electrical shock if the outlet is  
not grounded correctly.  
•
Do not place the press where people may step or trip on the  
power cord. Do not place objects on the power cord.  
•
•
Do not override or disable electrical or mechanical interlocks.  
Do not obstruct the ventilation openings. These openings  
prevent overheating of the machine.  
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Safety notices  
WARNING: Never push objects of any kind into slots or openings  
on this equipment. Making a contact with a voltage point or  
shorting out a part may result in fire or electrical shock.  
If any of the following conditions occur, immediately switch off the  
power to the machine and disconnect the power cord from the  
electrical outlet. Call an authorized Xerox service representative  
to correct the problem.  
•
•
•
The machine emits unusual noises or odors.  
The power cord is damaged or frayed.  
A wall panel circuit breaker, fuse, or other safety device is  
tripped.  
•
•
•
Liquid is spilled into the press.  
The machine is exposed to water.  
Any part of the machine is damaged.  
Disconnect device  
The power cable is the disconnect device for this equipment and is  
attached to the back of the machine as a plug-in device. To  
remove all electrical power from the machine, disconnect the  
power cable from the electrical outlet.  
WARNING: This product must be connected to a protective earth  
current.  
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Safety notices  
Laser safety  
North America  
This product complies with safety standards and is certified as a  
Class 1 Laser product under the Center for Devices and  
Radiological Health (CDRH) of the United States Food and Drug  
Administration (FDA) implemented regulations for laser  
products. This product complies with FDA 21 CFR 1940.10 and  
1040.11 except for deviations pursuant to Laser Notice No. 50,  
dated July 26, 2001. These regulations apply to laser products  
marketed in the United States. The label on the machine indicates  
compliance with CDRH regulations and must be attached to laser  
products marketed in the United States. This product does not  
emit hazardous laser radiation.  
CAUTION: Use of controls or adjustments or performance of  
procedures other than those specified herein may result in  
hazardous exposure of laser light.  
Since radiation emitted inside this product is completely confined  
within the protective housing and external covers, the laser beam  
cannot escape from the machine during any phase of the user  
operation.  
This product contains laser warning labels. These labels are  
intended for use by the Xerox Service Representative and are  
placed on or near panels or shields that require special tools for  
removal. Do not remove any of the panels. There are no operator  
serviceable areas in these covers.  
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Safety notices  
Europe (EU) and other markets  
This product complies with IEC’s safety standard 60825-1 (Edition  
1.2) issued August 2001.  
The equipment complies with laser product performance  
standards set by governmental, national, and international  
agencies as a Class 1 Laser Product. It does not emit hazardous  
radiation as the beam is totally enclosed during all phases of  
customer operation and maintenance.  
CAUTION: Use of controls or adjustments or performance of  
procedures other than those specified herein may result in  
hazardous radiation exposure.  
This product contains laser warning labels. These labels are  
intended for use by the Xerox Service Representative and are  
placed on or near panels or shields that require special tools for  
removal. Do not remove any of the panels. There are no operator  
serviceable areas inside these covers.  
If you need additional safety information concerning the product or  
Xerox supplied materials, you may call the following number:  
+44 (0) 1707 353434  
Safety standards  
North America  
This Xerox product is safety certified by Underwriters Laboratories  
Incorporated to Standards UL60950-1 (first edition), and CSA  
International CAN/CSA C22.2 No. 60950-1-03 (First Edition).  
Europe (EU) and other markets  
This Xerox product is safety certified by Underwriters Laboratories  
Incorporated to publication IEC60950-1 (2001) First Edition.  
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Safety notices  
Maintenance safety  
•
•
Do not attempt any maintenance procedure that is not  
specifically described in the documentation supplied with your  
product.  
Do not use aerosol cleaners. The use of supplies that are not  
approved may cause poor performance of the press and could  
create a dangerous condition.  
•
•
Use the supplies and cleaning materials only as directed in  
this manual. Keep all materials out of the reach of children.  
Do not remove the covers or guards that are fastened with  
screws. There are no parts behind these covers that you can  
maintain or service.  
Do not perform any maintenance procedures unless you have  
been trained to do them by a Xerox representative, or unless a  
procedure is specifically described in one of the manuals included  
with your press.  
Operational safety  
Your Xerox equipment and supplies were designed and tested to  
meet strict safety requirements. These include safety agency  
examination, approval, and compliance with established  
environmental standards.  
Your attention to the following safety guidelines will help ensure  
the continued safe operation of your product:  
•
Use the materials and supplies specifically designed for your  
product. The use of unsuitable materials may result in poor  
performance of the machine and possibly a hazardous  
situation.  
•
•
•
Follow all warnings and instructions that are marked on or  
supplied with the machine.  
Place the machine in a room that provides adequate space for  
ventilation and servicing.  
Place the machine on a level, solid surface (not on a thick pile  
carpet) that has adequate strength to support the weight of the  
machine.  
•
Do not attempt to move the machine. A leveling device that  
was lowered when your machine was installed may damage  
the carpet or floor.  
•
•
Do not set up the machine near a heat source.  
Do not set up the machine in direct sunlight.  
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Safety notices  
•
•
Do not set up the machine in line with the cold air flow from an  
air conditioning system.  
Do not place containers of coffee or other liquid on the  
machine.  
•
•
Do not block or cover the slots and openings on the machine.  
Do not attempt to override any electrical or mechanical  
interlock devices.  
WARNING: Be careful when working in areas identified with this  
warning symbol. These areas may be very hot and should not be  
touched.  
If you need any additional safety information concerning the  
machine or materials, contact your Xerox representative.  
Ozone safety  
This product produces ozone during normal operation. The ozone  
is heavier than air, and the quantity is dependent on print volume.  
Providing the correct environmental parameters, as specified in  
the Xerox installation procedures, ensures that concentration  
levels meet safe limits.  
If you need additional information about ozone, request the Xerox  
publication, OZONE by calling 1-800-828-6571 in the USA. For a  
French language version, call 1-800-828-6571 in the USA, then  
press 2.  
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Notices  
Radio frequency emissions  
FCC in the USA  
This equipment has been tested and found to comply with the  
limits for a Class A digital device, pursuant to Part 15 of the  
Federal Communications Commission (FCC) Rules. These limits  
are designed to provide reasonable protection against harmful  
interference when the equipment is operated in a commercial  
environment. This equipment generates, uses, and can radiate  
radio frequency energy and, if not installed and used in  
accordance with the instruction manual, may cause harmful  
interference to radio communications. Operation of this equipment  
in a residential area is likely to cause harmful interference in which  
case the user will be required to correct the interference at his/her  
own expense.  
Changes or modifications to this equipment not specifically  
approved by the Xerox Corporation may void the user’s authority  
to operate this equipment.  
WARNING: Shielded cables must be used with this equipment to  
maintain compliance with FCC regulations.  
In Canada (ICES-003)  
This Class “A” digital apparatus complies with Canadian ICES-  
003.  
Cet appareil numérique de la classe “A” est conforme á la norme  
NMB-003 du Canada.  
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Notices  
Regulatory information for RFID  
This product generates 13.56 MHz using an Inductive Loop  
System as a Radio Frequency IDentification system device  
(RFID). This system is certified in compliance with European  
Council Directive 99/5/EC and applicable local laws or regulations  
as applicable.  
Safety extra low voltage approval  
This Xerox product is in compliance with various governmental  
agencies and national safety regulations. All system ports meet  
the Safety Extra Low Voltage (SELV) circuits for connection to  
customer-owned devices and networks. Additions of customer-  
owned or third-party accessories that are attached to the press  
must meet or exceed the requirements previously listed. All  
modules that require external connection must be installed per the  
installation procedure.  
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Certifications in Europe  
The CE marking that is applied to this product symbolizes Xerox  
Declaration of Conformity with the following applicable Directives  
of the European Union as of the dates indicated:  
January 1, 1995:  
Council Directive 73/23/EEC amended by Council Directive 93/68/  
EEC, approximation of the laws of the member states related to  
low voltage equipment.  
January 1, 1996:  
March 9, 1999  
Council Directive 89/336/EEC, approximation of the laws of the  
member states related to electromagnetic compatibility.  
Council Directive 99/5/EC on radio equipment and  
telecommunications terminal equipment and the mutual  
recognition of their conformity.  
A full declaration, defining the relevant directives and referenced  
standards, can be obtained from your Xerox Limited  
representative or by contacting:  
Environment, Health and Safety  
The Document Company Xerox  
Bessemer Road  
Welwyn Garden City  
Herts  
AL7 1HE  
England  
Tel Number +44 (0) 1707 353434  
WARNING: This system is certified manufactured and tested in  
compliance with strict safety and radio frequency interference  
regulations. Any unauthorized alteration which includes the  
addition of new functions or the connection of external devices  
may impact this certification. Please contact your local Xerox  
Limited representative for a list of approved accessories.  
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Notices  
WARNING: In order to allow this equipment to operate in  
proximity to Industrial, Scientific, and Medical (ISM) equipment,  
the external radiation from the ISM equipment may have limited or  
special mitigation measures taken.  
WARNING: This is a Class A product in a domestic  
environment. This product may cause radio frequency  
interference in which case the user may be required to take  
adequate measures.  
WARNING: Shielded cables must be used with this equipment to  
maintain compliance with Council Directive 89/336/EEC.  
It’s illegal in the USA  
Congress, by statute, has forbidden the reproduction of the  
following subjects under certain circumstances. Penalties of fine  
or imprisonment may be imposed on those guilty of making such  
reproductions.  
1. Obligations or Securities of the United States Government,  
such as:  
Certificates of Indebtedness  
Coupons from Bonds  
Silver Certificates  
National Bank Currency  
Federal Reserve Bank Notes  
Gold Certificates  
United States Bonds  
Federal Reserve Notes  
Certificates of Deposit  
Treasury Notes  
Fractional Notes  
Paper Money  
Bonds and Obligations of certain agencies of the government,  
such as FHA, etc.  
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Notices  
Bonds. (U.S. Savings Bonds may be photographed only for  
publicity purposes in connection with the campaign for the sale  
of such bonds.)  
Internal Revenue Stamps. (If it is necessary to reproduce a  
legal document on which there is a canceled revenue stamp,  
this may be done provided the reproduction of the document is  
performed for lawful purposes.)  
Postage Stamps, canceled or uncanceled. (For philatelic  
purposes, Postage Stamps may be photographed, provided  
the reproduction is in black and white and is less than 75% or  
more than 150% of the linear dimensions of the original.)  
Postal Money Orders.  
Bills, Checks, or Drafts of money drawn by or upon authorized  
officers of the United States.  
Stamps and other representatives of value, of whatever  
denomination, which have been or may be issued under any  
Act of Congress.  
2. Adjusted Compensation Certificates for Veterans of the World  
Wars.  
3. Obligations or Securities of any Foreign Government, Bank, or  
Corporation.  
4. Copyrighted material, unless permission of the copyright  
owner has been obtained or the reproduction falls within the  
“fair use” or library reproduction rights provisions of the  
copyright law. Further information of these provisions may be  
obtained from the Copyright Office, Library of Congress,  
Washington, D.C. 20559. Ask for Circular R21.  
5. Certificates of Citizenship or Naturalization. (Foreign  
Naturalization Certificates may be photographed.)  
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Notices  
6. Passports. (Foreign Passports may be photographed.)  
7. Immigration Papers.  
8. Draft Registration Cards.  
9. Selective Service Induction Papers that bear any of the  
following Registrant’s information:  
Earnings or Income  
Court Record  
Dependency Status  
Previous military service  
Physical or mental condition  
Exception: United States military discharge certificates may be  
photographed.  
10.Badges, Identification Cards, Passes, or Insignia carried by  
military personnel, or by members of the various Federal  
Departments, such as FBI, Treasury, etc. (unless photograph  
is ordered by the head of such department or bureau.)  
Reproducing the following is also prohibited in certain states:  
Automobile Licenses - Drivers’ Licenses - Automobile  
Certificates of Title.  
The above list is not all inclusive, and no liability is assumed for its  
completeness or accuracy. In case of doubt, consult your attorney.  
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Notices  
It’s illegal in Canada  
Parliament, by statute, has forbidden the reproduction of the  
following subjects under certain circumstances. Penalties of fines  
or imprisonment may be imposed on those guilty of making such  
copies.  
1. Current bank notes or current paper money.  
2. Obligations or securities of a government or bank.  
3. Exchequer bill paper or revenue paper.  
4. The public seal of Canada or of a province, or the seal of a  
public body or authority in Canada, or of a court of law.  
5. Proclamations, orders, regulations or appointments, or notices  
thereof (with intent to falsely cause same to purport to have  
been printed by the Queen’s Printer for Canada, or the  
equivalent printer for a province).  
6. Marks, brands, seals, wrappers or designs used by or on  
behalf of the Government of Canada or of a province, the  
government of a state other than Canada or a department,  
board, Commission or agency established by the Government  
of Canada or of a province or of a government of a state other  
than Canada.  
7. Impressed or adhesive stamps used for the purpose of  
revenue by the Government of Canada or of a province or by  
the government of a state other than Canada.  
8. Documents, registers or records kept by public officials  
charged with the duty of making or issuing certified copies  
thereof, where the reproduction falsely purports to be a  
certified copy thereof.  
9. Copyrighted material or trademarks of any manner or kind  
without the consent of the copyright or trademark owner.  
The above list is provided for your convenience and assistance,  
but it is not all inclusive, and no liability is assumed for its  
completeness or accuracy. In case of doubt, consult your solicitor.  
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Notices  
Environmental notices for the USA  
®
As an ENERGY STAR partner, Xerox Corporation has  
determined that this product meets the ENERGY STAR guidelines  
for energy efficiency.  
The ENERGY STAR and ENERGY STAR MARK are registered  
United Stated trademarks.  
The ENERGY STAR Office Equipment Program is a team effort  
between U.S., European Union and Japanese governments, and  
the office equipment industry to promote energy-efficient copiers,  
printers, fax, multifunction machines, personal computers, and  
monitors. Reducing product energy consumption helps combat  
smog, acid rain, and long-term changes to the climate by  
decreasing the emissions that result from generating electricity.  
Xerox ENERGY STAR equipment is preset at the factory. Your  
machine will be delivered with the timer for switching to Low  
Power Mode from the last copy/print output, set at 15  
minutes. The time to switch to power save (auto off/sleep) mode  
is set at 60 minutes from the last copy/print output. A more  
detailed description of the Power Saver Mode, together with  
instructions on changing the default time to suit your work pattern,  
can be found in the System Administration Guide, System Timers,  
Power Saver section.  
FreeFlow Scanner 665E Operator Manual  
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Notices  
Environmental notices for Canada  
Terra Choice Environmental Services, Inc. of Canada has verified  
that this Xerox product conforms to all applicable Environmental  
Choice EcoLogo requirements for minimized impact to the  
environment.  
As a participant in the Environmental Choice program, Xerox  
Corporation has determined that this product model meets the  
Environmental Choice guidelines for energy efficiency.  
Environment Canada established the Environmental Choice  
program in 1988 to help consumers identify environmentally  
responsible products and services. Copier, printer, digital press,  
scanners, and fax products must meet energy efficiency and  
emissions criteria, and exhibit compatibility with recycled supplies.  
Currently, Environmental Choice has more than 1600 approved  
products and 140 licensees. Xerox has been a leader in offering  
EcoLogo approved products. In 1996, Xerox became the first  
company licensed to use the Environmental Choice EcoLogo for  
its copiers, printers, and fax machines.  
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Notices  
Product recycling and disposal  
If you are managing the disposal of your Xerox product, please  
note that the product contains lead and other materials whose  
disposal may be regulated due to environmental  
considerations. The presence of lead is fully consistent with  
global regulations applicable at the time that the product was  
placed on the market.  
North America  
Xerox operates a worldwide equipment take-back and reuse/  
recycle program. Contact your Xerox sales representative (1-800-  
ASK-XEROX) to determine whether this Xerox product is part of  
the program. For more information about Xerox environmental  
programs, visit www.xerox.com/environment.  
For recycling and disposal information, contact your local  
authorities. In the United States, you may also refer to the  
Electronic Industries Alliance web site: www.eiae.org.  
If your product is not part of the Xerox program and you are  
managing its disposal, please follow the instructions provided in  
the above paragraph.  
European union  
Application of this symbol on your equipment is confirmation that  
you must dispose of this equipment in compliance with agreed  
national procedures.  
In accordance with European legislation end-of-life electrical and  
electronic equipment subject to disposal must be managed within  
agreed procedures.  
Prior to disposal, contact your local dealer or Xerox representative  
for end-of-life take-back information.  
Other countries  
Please contact your local waste authorities and request disposal  
guidance.  
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1. Overview  
The Xerox FreeFlow Scanner 665E is a Xerox color-enabled  
scanner that interfaces with FreeFlow software. The scanner is  
an optional accessory that is used in conjunction with the  
DocuColor 8000/7000 Digital Press.  
The FreeFlow Scanner 665E is capable of:  
•
•
Scanning color images at 600 x 600 dots per inch (dpi).  
Providing the same resolution and ranges for both Platen and  
Automatic Document Feeder (ADF) scanning.  
•
Providing electronic page (ADF) deskew for color and black  
and white.  
NOTE: The scanner only deskews what the ADH may have  
skewed during the scanning process.  
•
Providing color scaling, ranging from 11-100% at 600 dpi and  
22-200% at 300 dpi.  
The scanner provides the following controls:  
•
•
•
Hue rotation which allows you to shift the entire spectrum of  
the image by an equal amount.  
Color cast adjustment control which allows for correction of the  
image to remove small amounts of unwanted color tints.  
Saturation control which allows you to adjust the intensity of all  
color. You can decrease intensity until a gray image devoid of  
color is achieved. You can increase intensity until colors over  
saturate.  
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1. Overview  
Hardware overview  
The Xerox FreeFlow Scanner 665E is a high quality, high volume  
scanner. Teamed with scanning software and a personal  
computer, the scanner is a powerful tool for capturing and  
manipulating graphics and text.  
Scanner components  
The scanner is comprised of the following components:  
•
•
•
•
•
•
•
Control panel  
Power switch  
Automatic Document Feeder (ADF)  
Document Glass  
SCSI connection  
SCSI cable  
Power cord  
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1. Overview  
Control Panel  
The scanner includes a control panel on the front right corner. Use  
these controls to start and stop scans as well as monitoring the  
status of the scanner.  
The control panel consists of the following components:  
Press this button to start a scan.  
Start button (green):  
Stop button (red):  
Press this button to cancel a scan. The page currently being  
scanned will complete the scan process.  
Status LED (green):  
Fault LED (yellow):  
Remains constantly lit when the scanner is ready to scan and is  
dark whenever a scan is in progress.  
Flashes when a fault has occurred, requiring corrective action.  
Power switch  
The on/off switch is located on the rear of the right side panel.  
Power switch  
When you switch on the power, a yellow status LED on the control  
panel begins to flash. Wait until the scanner makes an audible  
"click" sound and the green status LED lights before turning on  
power to the PC.  
For more information about powering on/off the system, refer to  
page 1-15.  
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1. Overview  
Automatic Document Feeder (ADF)  
ADF  
The Automatic Document Feeder has the following features:  
Automatic 2-sided  
When two-sided originals are scanned, the front (top) side is  
scanned first. The original is then turned over and passed through  
the ADF to scan the back side. Finally, it is turned over a second  
time before being ejected into the Document Output Tray face  
down, thus maintaining the original order of the document stack.  
scanning:  
Feeds many document  
types, including:  
•
•
•
•
Documents from 6.5 x 5.5 inches to 11.7 x 17 inches  
Documents with minor damage, such as slightly curled paper  
Hole-punched stock  
13 to 32 lb. (49 to 120 gsm) uncoated stock  
High-speed scanning:  
•
•
•
•
65 images per minute in black and white  
30 images per minute in grayscale  
20 images per minute in color  
100 sheet capacity (20 lb. uncoated stock)  
Ability to separate the ADF  
from the Document Glass  
Cover  
The Automatic Document Feeder (ADF) separates from the  
Document Glass cover with a latch on the front edge of the ADF/  
Document Glass cover assembly. This aids in jam clearance and  
for scanning bound documents with many pages. With the  
Document Glass cover separated from the Document Feeder, it  
will close and contact the bound document with even pressure.  
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1. Overview  
Document Glass  
Raise the entire ADF and Document Glass Cover Assembly to  
access the Document Glass.  
Document glass  
The Document Glass provides a 12 x 18 inch (304.8 mm x 457.2  
mm) scanning area and has standard and book registration  
guides. Scan directly from the Document Glass if you are  
scanning an image on photographic paper or you are scanning a  
delicate or damaged document.  
SCSI Connection  
SCSI stands for Small Computer System Interface. It is  
pronounced 'scuzzy,'  
SCSI is the protocol that lets your PC communicate with the Xerox  
Scanner. When using a SCSI peripheral device (the scanner),  
you must first power on the peripheral device (scanner) before  
powering on the PC. Wait for the scanner to complete its  
calibration sequence and for the status LED (green) to light before  
powering on the PC.  
The SCSI connection is located on the middle of the rear panel.  
SCSI connection  
The scanner requires a dedicated SCSI connection.  
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1. Overview  
SCSI Cable  
A 9.8 foot (3 m) SCSI cable is provided with your Xerox Scanner.  
This cable enables communication between the scanner and the  
host PC.  
SCSI cable  
Power Cord  
Plug the power cord into the scanner at the left rear panel.  
Power cord  
The scanner requires a 10 amp 115 VAC connection in the United  
States or Canada, and a 5 amp 240 VAC connection in Europe.  
Contact an electrician if your electrical service does not match  
these requirements.  
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1. Overview  
Overview of FreeFlow applications  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
The FreeFlow applications include the following:  
This application consists of the following functions:  
Production Printer  
Settings:  
•
•
•
•
Adding, editing, and deleting a printer  
Setting a default printer  
Checking the printer and/or job status  
Creating a job ticket  
The Production Printer Settings application is discussed in more  
detail in Chapter 2 on page 2-1.  
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1. Overview  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
Scan and Print:  
This application provides a quick, easy way to scan, print, and  
save documents. It also allows you to apply enhancements,  
headers, footers, and page numbers to your scan jobs.  
Application  
title bar  
Menu bar  
Message area  
Scan and  
Print options  
Click this  
button to  
access  
additional  
scanning  
features  
Click this button  
Click this  
button to  
cancel the job  
Scan, Print, and  
Save buttons  
to cancel all  
selections and  
return to system  
defaults  
Click this  
button to  
access the  
Job Setup/  
Job Ticket  
options  
The Scan and Print application is discussed in more detail in  
Chapter 3 on page 3-1.  
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1. Overview  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
Advanced Scanning:  
The Advanced Scanning options are accessed from the Scan and  
Print window by clicking the button. The Advance Scanning  
provides more scanning options and allows you to better define  
the scanning parameters of your original document.  
Advanced Scanning is discussed in more detail in Chapter 4 on  
page 4-1.  
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1. Overview  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
Job Ticket/Job Setup:  
The Job Ticket/Job Setup options are accessed either from the  
Production Printer Settings application or from the Scan and Print  
application.  
A job ticket is an electronic record that specifies printing and  
finishing options for a document. The job ticket options available  
for your document are listed in the Job Setup dialog box.  
The Job Ticket/Job Setup options are discussed in more detail in  
Chapter 2 on page 2-9 and in Chapter 5 on page 5-1.  
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1. Overview  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
Quick Print:  
This application is available on the scanner and also can be  
installed and executed from client workstations on which have the  
required PC platform software loaded. Quick Print allows you to  
retrieve and print documents that are already set up, ready to  
print, and are stored in a digital format, such as RDO, PostScript  
(PS), PDF, TIFF, JPEG, HP/PCL, or ASCII.  
Quick Print is discussed in more detail on Chapter 6 on page 6-1.  
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1. Overview  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
File Manager:  
The FreeFlow File Manager application allows you to manage  
your Raster Document Object (RDO) files. Use the FreeFlow File  
Manager to copy, move, rename, and/or delete an RDO file.  
KEY POINT: Do not confuse Windows Explorer with the FreeFlow  
File Manager. While they look basically the same, the FreeFlow  
File Manager is where you manage compound document objects  
like RDOs as a single object. Furthermore, Windows Explorer  
cannot handle compound objects like RDOs, so you could corrupt  
your RDOs if you try to copy, move, delete, or rename these  
objects within Windows Explorer.  
File Manager and its features is discussed in more detail on  
Chapter 7 on page 7-1.  
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1. Overview  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
Security Certification:  
If your site requires a high security communication and you are  
connected to a DocuSP color server, you will this application.  
Security Certification is discussed in more detail on Chapter 8 on  
page 8-1.  
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1. Overview  
Workstation platform  
The following table lists the required hardware components for the  
scanner workstation platform:  
Required workstation platform  
Workstation platform  
DELL OptiPlex  
Description  
The FreeFlow workstation platform:  
•
3.0 GHz Single P4 CPU w/1 MB L2-Cache,  
800 MHz FSB  
•
•
•
•
•
•
915G or GX520 Chipset  
1 GB of memory  
Single 80 GB SATA 7200 RPM Hard Disk  
Integrated Graphics Controller  
Adaptec Dual Port 39160 SCSI Adapter Card  
48x CD-RW/DVD combo with IDE/ATA  
interface  
•
10Base/T-100/1.0 GB Base-TX Network  
Controller  
•
•
•
•
2 PCI Slots (3 32b/33MHZ)  
1 PCI-E x 16 slot  
1 PCI-E x 1 slot (500 MHz)  
Microsoft Windows XP Professional operating  
system with SP2  
LCD 1505FP DELL Ultra  
sharp 15-inch monitor with  
height adjustable stand  
FreeFlow Scanner 665E supports the DELL Ultra  
sharp 15-inch flat-panel display.  
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1. Overview  
Powering on/off the system  
The system consists of the scanner, the PC monitor, the and the  
PC workstation (hard drive tower, mouse, and keyboard).  
Power on  
Follow these steps when powering on the system.  
1. Power on the scanner and wait for the green LED to light.  
2. Power on the PC monitor.  
3. Power on the workstation.  
4. If required, log into the network.  
NOTE: All FreeFlow software applications are found by selecting  
from the Windows task bar the following: Start: Programs: Xerox  
FreeFlow Software.  
Power off  
Follow these steps when powering off the system.  
1. From the Windows tasteable select Start: Shut Down; the  
Shut Down Windows dialog box appears.  
2. Select Shut Down from the What do you want the  
computer to do? drop-down list.  
3. Select OK to shut down the PC and power off the  
workstation.  
4. Power off the PC monitor.  
5. Power off the scanner.  
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1. Overview  
RDO files  
RDO is the three-letter extension for the Raster Document Object  
file type. As stated earlier, the RDO file type is used primarily with  
FreeFlow, but you can use RDOs with other FreeFlow  
applications, or convert them to PostScript or PDF files.  
An RDO is a document file made up of images. An RDO has two  
parts:  
•
A PostScript wrapper which contains all the information about  
the structure and format of the pages in your document.  
•
A .CON directory that holds the TIFF, JPEG, PostScript, and  
Adobe PDF files that make up the pages of your document.  
When you create an RDO, FreeFlow creates both of these parts  
automatically.  
With an RDO you can:  
•
•
•
•
Scan hardcopy documents to create electronic images to add  
pages to your RDO.  
Insert existing TIFF files, JPEG files, PostScript files, or Adobe  
PDF files into your RDO.  
Export RDO pages to other file formats such as TIFF, JPEG,  
PostScript, or Adobe PDF.  
Create headers or footers, add page numbers and logos,  
group pages into sections, or choose a paper size for your  
RDO. There are also many other setup and printing options.  
•
Put as many pages as you want in an RDO. However, the  
bigger your RDO is, the longer it will take you to open it.  
KEY POINT: Do not move, copy, rename, or delete an RDO using  
Windows Explorer. If you do, the content (.CON) directory will not  
be included in the operation, and the RDO will be corrupted. Use  
the FreeFlow File Manager to perform these operations on RDO  
files.  
NOTE: For descriptions of the other file types you can use with  
RDOs, use the online Help system.  
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1. Overview  
FreeFlow Help  
The FreeFlow Scanner 665E online Help system is an excellent  
source of information about the features available and how to use  
them.  
Accessing the Help system  
You can access the online Help system in a number of ways. The  
easiest way is to use the Help menu.  
Perform the following steps to access the Help system.  
1. From any FreeFlow Scanner 665E application, select Help:  
and either Help Topics or Help. The Help dialog box  
displays with the Contents tab displays.  
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1. Overview  
2. Select the Index tab to display an alphabetical list of Help  
topics. As you enter text into the Type in the keyword to  
find text box, topics associated with the words you type  
display.  
3. Select the Search tab to search the entire Help system for  
one or more specific keywords.  
4. Type a word in the Type in the keyword to find text box; for  
example, type mode.  
NOTE: You can type more than one keyword at a time in  
the Type in the keyword to find text box.  
5. Click the List Topics button to display all Help topics that  
contain the word “mode.”  
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1. Overview  
6. Double-click on the Enhance Image settings topic in the  
Select Topics to display list box. The topic displays in the  
text window on the right.  
NOTE: You can store any displayed Help topic as a  
Favorite. With the desired topic selected, click on the  
Favorites tab. Select Add to add the topic to your list of  
Favorites.  
7. Select Close (  
) in the title bar to close the Help system  
and return to the FreeFlow application window.  
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1. Overview  
Using the Document Glass  
Use the document glass under the following conditions:  
•
•
The document is old, fragile, or torn  
The document stock is lighter than 13 lb. or heavier than 32#  
lb.  
•
The document is on coated stock, inkjet paper, photographic  
paper, or other rigid media  
•
•
The document is larger than 11.7 x 17 inches  
The document is bound  
NOTE: Scan fragile documents, photographs (printed on  
photographic stock), inkjet papers, and bound documents on the  
Document Glass.  
Scanning a 1 or 2-sided document  
To scan a 1 or 2-sided document:  
1. Raise the document glass cover.  
2. Place the document on the document glass, registering it in  
the upper left corner.  
3. Close the document glass cover.  
4. Make the desired selections from the Scan and Print  
application.  
The Scan and Print application is discussed in Chapter 3 on  
page 3-1.  
5. If desired, make additional selections from Advanced  
Scanning.  
The Advanced Scanning application is discussed in Chapter  
4 on page 4-1.  
NOTE: If scanning a 2-sided document, be sure to select the  
2-sided option from Scan and Print/Advanced Scanning.  
6. When satisfied with settings, click Scan (from Scan and  
Print/Advanced Scanning).  
NOTE: If scanning a 2-sided document, turn the document  
over and repeat steps Step 4 through Step 6 for the second  
side.  
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1. Overview  
Scanning a bound document  
To scan a bound document:  
1. Raise the document feeder.  
2. Place the bound document on the Document Glass,  
registering it on the front center edge, as indicated by the  
icon on the document glass frame.  
3. Lower the document feeder, being careful not to move the  
bound document out of registration.  
4. From Advanced Scanning, select Document glass-bound  
original from the Scan location drop-down list.  
Refer to Chapter 4, “Original input” on page 4-15.  
NOTE: The maximum page dimension for scanning a  
bound original is 9 x 12 inches.  
5. From Advanced Scanning choose the Right page, Left page,  
or Both pages radio button.  
Refer to Chapter 4, “Original input” on page 4-15.  
6. Make the desired selections from the Advanced Scanning  
and Scan and Print applications.  
The Scan and Print application is discussed in Chapter 3 on  
page 3-1 and the Advanced Scanning application is  
discussed in Chapter 4 on page 4-1.  
7. When satisfied with settings, click Scan (from Scan and  
Print/Advanced Scanning).  
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1. Overview  
Using the ADF  
The ADF enables you to scan 1-sided and 2-sided documents  
quickly, and returns them in a stack in the same order you placed  
them in the input tray.  
Use the ADF for rapid scanning of up to 100 pages. The ADF can  
feed pages from 5.5 x 6.5 in. (139.7 x 165.1 mm), long edge feed  
(LEF), to 11.7 x 17 in. (297.2 x 431.8 mm) of uncoated, bond  
paper stock from 13 lb. (49 gsm) to 32 lb. (120 gsm).  
To use the ADF:  
1. From Advanced Scanning, ensure that Document feeder is  
selected from the Scan Location drop-down list.  
Refer to Chapter 4, “Original input” on page 4-15.  
2. Place a document or stack of documents in the input tray  
face up, either in the short edge feed (SEF) direction or the  
long edge feed (LEF) direction.  
3. Adjust the ADF side guides so they gently touch the edges  
of the paper.  
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1. Overview  
4. From Advanced Scanning, click the SEF/LEF toggle to  
specify how the document is loaded in the input tray.  
Indicates direction  
the documents are  
loaded in the ADF  
Refer to Chapter 4, “Original input” on page 4-15.  
5. Make the desired selections from the Advanced Scanning  
and Scan and Print applications.  
The Scan and Print application is discussed in Chapter 3 on  
page 3-1 and the Advanced Scanning application is  
discussed in Chapter 4 on page 4-1.  
6. When satisfied with settings, click Scan (from Scan and  
Print/Advanced Scanning).  
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1. Overview  
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2. Production Printer Settings  
Before you can print your scanned documents you must set up  
your printer or printers. This chapter provides step-by-step  
instructions for setting up, editing, and deleting a printer.  
Opening the Production Printer Settings application  
Select Start: Programs: Xerox FreeFlow Software: Printer  
Production Settings.  
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2. Production Printer Settings  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
The Printer Production Settings dialog box opens:  
NOTE: This chapter uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press  
and color server for your work environment.  
Overview  
The Printer Production Settings application allows you to:  
•
•
•
•
•
•
Add a printer  
Edit an existing printer  
Delete a printer  
Choose a specific printer from the list as your default printer  
Check the status of any listed printer  
Create a job ticket  
Job Ticket information is discussed in Chapter 5 on page 5-1.  
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2. Production Printer Settings  
Adding/editing a printer  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
When adding a printer, enter the information for your site specific  
color printer by using the following procedure. If your site specific  
color printer is not a DocuColor 8000, your options and results  
may vary from what appears in this procedure.  
1. From the Printer Production Settings dialog box, select  
Add Printer. The Add Printer dialog box displays.  
NOTE: The availability of the Convert PDF files to PS and  
Support legacy DocuSP check boxes depends on the  
printer you add or select.  
2. Type your <site specific printer name> in the Printer name  
text box; refer to the example below:  
3. Type your <site specific print server> in the Printer server  
text box; refer to the example below:  
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2. Production Printer Settings  
4. Type your <site specific print queue> in the Print queue  
text box; refer to the example below:  
NOTE: Type the appropriate information for your server and  
your print queue based on the server and the print queue at  
your site.  
5. From the Printer model: drop-down list, select DocuColor  
8000: or your site specific printer.  
6. From the Print controller/server type: drop-down list, select  
your site specific print controller/server type.  
7. To ensure that the connection to the printer is working, select  
Test Print; this sends a test print to the printer.  
If you do not get a test print from the printer, return to Step 1  
and begin again. If you continue to have problems adding a  
printer, see your network or system administrator or  
assistance.  
8. Select OK. This returns you to the Production Printer  
Settings dialog box.  
9. Select Close. This closes the Production Printer Settings  
dialog box.  
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2. Production Printer Settings  
Editing a printer  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
You can edit an existing printer from the Production Printer  
Settings application.  
Select Edit Printer; the Edit Printer dialog box opens:  
To edit an existing follow Steps 1-9 of “Adding/editing a printer” on  
page 2-3.  
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2. Production Printer Settings  
Deleting a printer  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
1. From the Printer Production Settings dialog box, select the  
desired printer.  
2. Select Delete Printer. A dialog box displays asking you if  
you want to delete the current printer.  
3. Select Yes to delete the printer; select Cancel to keep the  
printer and cancel the delete process.  
4. Select Close. This closes the Production Printer Settings  
dialog box.  
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2. Production Printer Settings  
Setting a default printer  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
1. From the Printer Production Settings dialog box, select the  
desired printer that you want as the default printer.  
2. Select Set as Default Printer. A check mark appears to the  
left of the selected printer, indicating that this is now your  
default printer.  
3. Select Close. This closes the Production Printer Settings  
dialog box.  
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2. Production Printer Settings  
Checking the printer status  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
KEY POINT: This button functions only when the scanner is  
connected to a DocuSP color server.  
1. From the Printer Production Settings dialog box, select the  
desired printer.  
2. Select Printer Status.  
3. Select Close. This closes the Production Printer Settings  
dialog box.  
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2. Production Printer Settings  
Creating a job ticket  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
1. From the Printer Production Settings dialog box, select  
Create a Job Ticket.  
2. The Job Setup dialog box opens.  
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2. Production Printer Settings  
3. Make your desired selections.  
4. Select OK to save and close the Job Setup dialog box. This  
returns you to the Production Printer Settings dialog box.  
KEY POINT:The Job Setup/Job Ticket features are discussed  
in more detail in Chapter 5 on page 5-1.  
5. Select Close. This closes the Production Printer Settings  
dialog box.  
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3. Scan and Print  
The Scan and Print process simulates a copier. The scanner  
creates a temporary digital file with which it uses to complete the  
copy.  
Input document information  
Input document type  
If your hardcopy  
document is:  
Use this part of the  
scanner  
Example  
A bound document  
Book, magazine, or  
stapled set of pages  
Document glass  
A single page  
Letter, form or  
statement  
Single-sheet feeder  
or multi-sheet feeder  
An unbound  
document with  
printing on 1 or 2  
sides  
Article, presentation,  
or report  
Multi-sheet feeder  
NOTE: Use the icon in the Scan and Print application to help you  
properly position the hardcopy document on the scanner.  
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3. Scan and Print  
Determine the condition of the hardcopy  
Always be aware of the condition of your hardcopy  
documents. The condition of the hardcopy document, or input  
document, determines how you scan a document or whether you  
must create a new original. If a hardcopy document is in good  
condition, you can use the multisheet or single-sheet feeder. If the  
hardcopy document is fragile or damaged, use the document  
glass for the most reliable scan.  
Good condition:  
•
•
•
No staples or clips  
Flat and smooth pages  
Cleanly punched holes  
Fragile Condition:  
•
•
•
•
Flattened creases or folds  
Excessive curling  
Slightly torn edges  
Coated or glossy stocks  
Damaged Condition:  
•
•
•
•
•
•
Rough or torn holes  
Stapled or clipped pages  
Heavy folds or wrinkles  
Very rough or smooth surface paper (e.g., FAX paper)  
Transparencies  
Paste-ups (hardcopy that has tape or glue holding images in  
place)  
•
Vellum  
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3. Scan and Print  
Opening the Scan and Print application  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
From Start: Programs: select Xerox FreeFlow Software: and  
Scan and Print.  
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3. Scan and Print  
Scan and print an original  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
Scan  
options  
Print  
options  
Setup  
button  
Advanced  
Scanning button  
More Options  
button  
Enhance  
options  
Follow these steps when scanning an original.  
1. With the Scan and Print application open, place the  
hardcopy document on the scanner glass or into the  
multisheet feeder.  
2. From the Options section, select Print.  
The Print option is discussed in more detail on page 3-14.  
3. From the Scan section, make the desired selections for:  
•
•
•
•
•
•
Sides to scan  
Original page size of your document  
Mode (color or black and white)  
Image orientation  
Reduce/Enlarge  
Brightness  
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3. Scan and Print  
NOTE: By clicking on the Advanced Scanning... button,  
more options are available. This button is discussed in more  
detail on Chapter 4, “Advanced Scanning” on page 4-1.  
Each one of these options is discussed in more detail later in  
this chapter or Chapter 4 on page 4-1  
4. From the Enhance Image section, select either Deskew or  
Despeckle (black and white mode only).  
•
•
Deskew eliminates the skew of an image.  
Despeckle removes stray pixels that appear as “dirt” on  
an image.  
Each one option is discussed in more detail on page 3-19.  
5. From the Enhance Document section, select one or more of  
the following:  
•
•
•
Header to add a header  
Footer to add a footer  
Page numbers to add page numbers to your document  
NOTE: By clicking on the Setup... button, more options are  
available. This button is discussed in on page 3-21.  
Each one of these options is discussed in more detail starting  
on page 3-21.  
6. From the Print section, make selections for:  
•
•
•
•
•
•
•
•
Printer  
Number of copies (and check Collated if appropriate)  
Job type  
Stock size and type (and check Drilled if appropriate)  
Number of sides imaged  
Output location  
Finishing options  
Account name or number, if desired.  
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3. Scan and Print  
NOTE: By clicking on the More Options... button, a Job  
Setup dialog box opens with additional options. This button  
is discussed in more detail in Chapter 5 on page 5-1.  
Each one of these options is discussed in more detail starting  
on page 3-24 and in Chapter 5 on page 5-1.  
NOTE: To disable all additional options without having to  
change each one individually, clear the Apply More Options  
check box.  
7. To activate the copy process, at the bottom of the Scan and  
Print dialog box, select Scan and Print.  
NOTE: The green button on the scanner does not activate  
Scan and Print.  
8. When you are finished, close the Scan and Print application.  
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3. Scan and Print  
Scan and print a large job  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
You can use Scan and Print to build large copying jobs with the  
Scan to Job button. Large jobs are defined as those with page  
counts that exceed the capacity of the scanner’s multisheet  
feeder; refer to Chapter 10 on page 10-1 for the capacity of this  
scanner.  
Scan to Job  
button  
Follow these steps when scanning large jobs.  
1. With the Scan and Print application open, place the first  
portion of your job into the multisheet feeder.  
2. Select your job options; refer to Steps 2-8 of the “Scan and  
print an original” on page 3-4.  
3. Select the Scan to Job button.  
4. After the first portion of your job is scanned, place the second  
portion of your job into the multisheet feeder.  
5. Repeat Steps 2-4 until your entire job is scanned.  
6. Select Print Job; your job is submitted to the selected printer.  
7. When you are finished, close the Scan and Print application.  
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3. Scan and Print  
Scan and save documents  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
You can scan a document and save it as an RDO or an Adobe  
PDF by using the Scan and Print application.  
1. Select a  
Save  
2. Save  
section  
becomes  
active  
option  
Follow these steps when scanning and saving documents.  
1. With the Scan and Print application open, place the  
hardcopy document on the scanner glass or into the  
multisheet feeder.  
2. From the Options section, select Save.  
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3. Scan and Print  
3. Select your job options; refer to Steps 3-8 of the “Scan and  
print an original” on page 3-4.  
NOTE: Step 6 of the “Scan and print an original” on page 3-4  
discusses the Print options. For Save jobs, this section of  
the Scan and Print dialog box is called either Job Ticket  
Settings or PDF Options; refer to Step 8 of this  
procedure. The options for Job Ticket Settings are the  
same as the Print options. The PDF Options are not the  
same; refer to “Print/Job Ticket Settings/PDF Options” on  
page 3-24.  
4. From the Save section, select either RDO or PDF.  
The Display in Acrobat option is discussed in more detail on  
“Display in Acrobat” on page 3-18.  
5. Select Browse; the Save As dialog box opens.  
6. Use the Save in drop-down list to navigate to and select the  
desired Windows location to store the file.  
7. Type the name of your file in the File name text box.  
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3. Scan and Print  
8. Select PDF Files (*.pdf) or RDO Files (*.rdo) from the Save  
as type list box.  
NOTE: When Save As: PDF is selected from the Save  
section, the Print section on the right side of the dialog box  
changes to PDF Options. When Save As: RDO is selected,  
this section changes to Job Ticket Settings. Refer to the  
illustration below.  
Save As: RDO  
and Job Ticket Settings  
Save As: PDF  
and PDF Options  
9. Select Save or OK to close the Save As dialog box and  
return to Scan and Print. The path for your job displays in the  
Location box.  
10. Select a printer from the Optimize for or the Printer drop-  
down list.  
11. Select any other appropriate options from this section.  
12. Select Scan and Save. Your file is saved to the specified  
location.  
13. When you are finished, close the Scan and Print application.  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
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3. Scan and Print  
Scan, print, and save documents  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
You can scan a document, print it, and save it as an RDO or an  
Adobe PDF by using the Scan and Print application.  
Follow these steps when scanning, printing, and saving  
documents.  
1. With the Scan and Print application open, place the  
hardcopy document on the scanner glass or into the  
multisheet feeder.  
2. From the Options section, select Print and Save.  
3. Select your job options; refer to Steps 3-8 of the “Scan and  
print an original” on page 3-4.  
4. From the Save section, select either RDO or PDF.  
The Display in Acrobat option is discussed in more detail on  
“Display in Acrobat” on page 3-18.  
5. Select Browse; the Save As dialog box opens.  
6. Use the Save in drop-down list to navigate to and select the  
desired Windows location to store the file.  
7. Type the name of your file in the File name text box.  
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3. Scan and Print  
8. Select PDF Files (*.pdf) or RDO Files (*.rdo) from the Save  
as type list box.  
9. Select Save to close the Save As dialog box and return to  
Scan and Print. The path for your job displays in the Location  
box.  
10. Click Save, Print & Save.  
11. When you are finished, close the Scan and Print application.  
Scan and Print features  
This section discusses in detail the various Scan and Print  
features. The features are discussed in the order they are shown  
on the Scan and Print dialog box (refer to the illustration below):  
NOTE: When the Scan and Print application is started, the Print  
option is the default selection.  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
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3. Scan and Print  
Menus  
The Scan and Print application has the following menus:  
File:  
This menu contains:  
•
Save User Defaults: Allows you to save the current settings  
as the user defaults for Scan and Print. All user default  
settings are restored when Scan and Print is opened.  
You can create user default settings to maintain your most  
frequently used feature settings between Scan and Print  
sessions. To create new user defaults, refer to “Creating new  
user defaults” on page 3-14 for the step-by-step instructions.  
•
Restore User Defaults: Returns all controls to the user  
default settings.  
–
You can reset all feature settings to the previously defined  
user defaults at any time during your Scan and Print  
session. Resetting defaults is particularly helpful when  
scanning multiple documents with different properties (for  
example, size, plex, headers, and so forth); it allows you to  
quickly return all features to their default setting.  
–
You can restore all user default settings by selecting File:  
Restore User Defaults.  
•
•
Restore Factory Defaults: Returns all controls to the factory  
default settings.  
–
You can reset all feature settings to the factory defined  
defaults at any time during your Scan and Print session.  
–
To reset factory defaults, select File: Restore Factory  
Defaults.  
Exit: Allows you to exit from the Scan and Print application.  
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3. Scan and Print  
View:  
This menu contains:  
•
Printer/Job Status: Opens the Job Manager dialog box so  
you can manage the jobs in the print queues.  
•
•
Quick Print: Opens the Quick Print dialog box.  
Inches: Select this option to change the measurement to  
inches.  
•
Millimeters: Select this option to change the measurement to  
millimeters.  
Help:  
This menu contains:  
•
•
About Scan and Print: Displays version and copyright  
information for the Scan and Print application.  
Help: Contains the commands for using and learning about  
the online Help system.  
Creating new user defaults  
You can create user default settings to maintain your most  
frequently used feature settings.  
1. Set all features to your desired default settings.  
2. Select File: Save User Defaults.  
3. Click OK to save the settings.  
Options  
This area of the Scan and Print dialog box allows you to choose  
from one of the following:  
•
•
•
Print: Select this option if you want only a printed output copy  
of your scanned document.  
Save: Select this option if you want to save your scanned  
document and do not want a printed output.  
Print and Save: Select this option if want both a printed  
output and saved file of your scanned document.  
KEY POINT: The remainder of the options available on the Scan  
and Print dialog box will vary depending on the selection made  
here.  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
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3. Scan and Print  
Scan  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
This area of the Scan and Print dialog box allows you to choose  
the following:  
•
Sides to scan: Based on your original documents, select one  
of the following:  
–
–
1 Side: Select this option if your scan job consists of 1-  
sided documents only.  
2 Sides: Select this option if your scan job consists of 2-  
sided documents.  
•
•
Original page size of your document: From the drop-down  
list select the size of your original document.  
Mode: Based on your original documents select one of the  
following:  
–
Color: If your original document is in color, select this  
option.  
–
Black and White: If your original document is in black and  
white, select this option.  
KEY POINT: If Black and White is selected, the Enhance Image  
option activates for additional selections. The Enhance Image  
option is discussed in more detail in “Enhance Image” on page 3-  
19.  
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3. Scan and Print  
•
Image orientation: This option allows you to rotate your  
original documents as you scan them; select one of the  
following:  
–
Standard: This option does not rotate your  
documents. The scanned image appears in exactly the  
same orientation as the document’s orientation on the  
document glass.  
–
Rotated: This option rotates the document 90° while  
scanning it. The scanned image is printed in this rotated  
orientation.  
•
Reduce/Enlarge: This option allows to reduce or enlarge the  
scanned image; select one of the following:  
–
Fit to output stock size: This option resizes the image  
during the scanning process in order to fit the selected  
stock size, while it still maintains the image's aspect  
ratio. If a standard job type is selected, the setting is  
mapped to the Scale to setting in the Xerox scanner  
TWAIN interface. If a non-standard job type is selected,  
the setting maps to the "Auto-fit" setting in the Job setup  
dialog box.  
–
Scale to: This option scales the image to a specific  
percentage that is entered by the user. The range of  
available percentages is displayed below the text  
field. This range is based on the width of the original page  
width setting.  
•
•
Brightness: This option adjusts image brightness. Specify a  
value by which to increase or decrease the overall light/dark  
setting of the image. To change the brightness level, use the  
slider or entering a number in the text box above the  
slider. Accepted values range from -10 to +10 (whole  
numbers only); +10 is the brightest.  
Advanced Settings: By clicking on this button, more Scan  
options are available for your selection. This button and its  
options are discussed in more detail in Chapter 4 on page 4-1.  
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3. Scan and Print  
Save  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
KEY POINT: This area of the Scan and Print dialog box is active  
and available for use only if Save or Print and Save is selected. If  
the Print option is selected, this area of the dialog box is grayed  
out and not available for use.  
You can save your scanned jobs either as a PDF or RDO file:  
•
PDF: When this radio button is selected, scanned jobs are  
saved in an Adobe PDF format. By checking the Display in  
Acrobat option, Adobe Acrobat/Reader opens and displays  
your scanned job.  
•
RDO: When this radio button is selected, scanned jobs are  
saved in a FreeFlow RDO format.  
NOTE: The Display in Makeready function is not available  
and remains grayed out.  
•
Location: Select a location for storing your saved jobs by  
clicking on the Browse button and navigating to the desired  
location. Be sure to type the name of your file in the File  
name text box.  
KEY POINT: You must select a Location for storing your saved  
scanned jobs. By system default, all scanned jobs are saved to  
C:\\Documents and Settings\Montego\Local Settings\Temp.  
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3. Scan and Print  
Display in Acrobat  
Check the Display in Acrobat check box, and select one of these  
buttons:  
•
•
•
•
Scan and Save or  
Scan to Job and then Save Job or  
Scan, Print and Save or  
Scan to Job and then Print and Save Job  
Your document is scanned. Upon completion of the scan  
operation, Adobe Acrobat opens and displays your scanned  
document.  
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3. Scan and Print  
Enhance Image  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
KEY POINT: The Enhance Image option activates only when the  
Black and White scan option is selected. It is not available for  
color scan jobs.  
The Enhance Image area provides Deskew and Despeckle  
options when scanning black and white images:  
•
Deskew: This option straightens a crooked image. Deskew  
checks your scanned files for any skew, or tilt, and corrects the  
skew by tilting the bits within the image boundary.  
–
Skew most commonly occurs during scanning. The  
Deskew option checks for skew every tenth of a degree  
starting from .10° to a maximum of 20°.  
1
–
–
Deskew does not operate with a skew of less then / of a  
10  
degree or more than 20°.  
To enable this option, select the Deskew checkbox.  
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3. Scan and Print  
•
Despeckle: This option removes specks from the scanned  
image. The Despeckle feature locates and removes any  
background spots, or specks, that may occur on your scanned  
image.  
–
The size you set for the Despeckle option refers to the  
maximum speckle size that will be removed from the  
image. For example, if the speckle size is set to 10, then  
ten refers to a 10 X 10 square pixel; any speckle this size  
or smaller is removed from the image.  
–
To enable this option, check the Despeckle checkbox.  
–
Drag the slider or type a value in the associated text  
box to indicate the size (in pixels) of the speckles to  
remove. Accepted values are from 1 to 30 pixels. The  
default is 1.  
–
To protect a halftone image from the despeckle  
process, check the Protect halftones checkbox. A  
check mark indicates that the halftone will not be  
despeckled.  
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3. Scan and Print  
Enhance Document  
This area of the Scan and Print dialog box provides options for  
adding headers, footers, or page numbers to scanned pages.  
To add headers, footers, page numbers or a combination of these  
options, use the following procedure.  
1. To enable one or more of these options, simply click on the  
checkbox to the left of the desired option.  
2. Select the Setup button; the Header/Footer/Page Numbers  
dialog box displays:  
To add a Header or Footer, click on the desired tab.  
3. Enter the desired text for your header/footer by typing inside  
the Text area.  
NOTE: The Preview section at the bottom of the this dialog box  
displays the text as you type it in the text box. This gives you a  
preview what the text will look like on your page.  
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3. Scan and Print  
4. Make any other desired selections for your header or footer:  
•
Position: Select where on the output copy that you want  
your header/footer printed. Choose one of the following  
Left, Center, Right, and then select either Top or  
Bottom.  
– Left: The header/footer is positioned in relation to the  
left edge of the page. Enter the distance from the  
horizontal edge of the page by typing a number in the  
text box or using the up/down arrows located on the  
right on the right side of the text box.  
– Right: The header/footer is positioned in relation to  
the right edge of the page. Enter the distance from  
the horizontal edge of the page by typing a number in  
the text box or using the up/down arrows located on  
the right on the right side of the text box.  
– Centered: The header/footer is centered between  
the right and left edge of the paper.  
– Top: The header/footer is positioned in relation the  
top edge of the page. Enter the distance from the  
vertical edge of the page by typing a number in the  
text box or using the up/down arrows located on the  
right side of the text box.  
– Bottom: The header/footer is positioned in relation  
the bottom edge of the page. Enter the distance from  
the vertical edge of the page by typing a number in  
the text box or using the up/down arrows located on  
the right side of the text box.  
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3. Scan and Print  
•
•
Font: Select the desired font, font size, font style, and  
font color that will be used when printing the header/  
footer. Select the font name, size, style, and color from  
their respective drop-down list.  
Background: Select either Opaque or Transparent.  
– Depending on the vertical/horizontal position of the  
header/footer, selecting Opaque may print the  
header/footer over the scanned text/pictures. This  
may cause some of the scanned information to be  
unreadable.  
– Selecting Transparent will print the header/footer as  
a watermark image on the output. Any text/pictures/  
information on the scanned page will be readable.  
5. Click the Apply button.  
6. Repeat Steps 1-5 as required for the Page Numbers.  
•
You can enter a Prefix and/or Suffix for your page  
numbers by typing inside the Prefix/Suffix text box.  
7. Click the OK button to save and close this dialog box.  
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3. Scan and Print  
Print/Job Ticket Settings/PDF Options  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
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3. Scan and Print  
KEY POINT: The features available on this area of the Scan and  
Print dialog box may vary depending on the Option selected  
(Print, Save, or Print and Save). Refer to the following  
illustration:  
If the Print or  
If the Save and  
Save As: RDO  
options are selected,  
then these features  
are activated:  
If the Save and  
Save As: PDF  
options are selected,  
then these features  
are activated:  
Print and Save  
Option is selected,  
then these features  
are activated:  
NOTE: The options that are available for the various Print/Job  
Ticket Settings and PDF Options may vary with each digital  
press system. The options discussed in this book may or may not  
be available with your system.  
When the Print or Print and Save option is selected, the Scan  
and Print dialog box displays the various features that are  
available for printing your scanned document.  
•
Printer: From the drop-down list select the desired printer.  
NOTE: If the desired printer is not shown in the drop-down  
list, you will need to add the printer. This is discussed in  
details in Chapter 2 on page 2-1.  
•
Copies: Enter the number of desired output copies by typing  
inside the text box or by using the up/down arrows located on  
the right side of the text box.  
If more than output copy is entered, the Collated option  
activates. Check the Collated box if you want your output  
copies collated; uncheck, or clear the check box, if you do not  
want collated copies.  
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3. Scan and Print  
•
•
Job type: Select the desired job type from the drop-down  
list. The various job types are discussed in more detail in  
Chapter 5 on page 5-1.  
Stock size: Select the desired output size from the drop-  
down list. The various stock sizes are discussed in more detail  
in Chapter 5 on page 5-1.  
NOTE: The remainder of these features are not available when  
Save: Save As: PDF is selected.  
•
Stock type: Select the desired output stock type from the  
drop-down list. The various stock types are discussed in more  
detail in Chapter 5 on page 5-1.  
The Drilled option is activated only if that paper stock is  
loaded in one of the paper trays; otherwise, this option is  
grayed out and unavailable for selection.  
•
•
Sides imaged: From the drop-down list, select 1 Sided, 2  
Sided, or (2 Sided) Head to Toe.  
Output: From the drop-down list, select the location where  
the printed output is sent. The available selections will vary  
depending on the finishing devices connected to your system.  
•
•
Finishing: Depending on the selected output device, there  
may be finishing options available, such as stapling. The  
selection made here depends on the selection made for  
Output.  
More Options: Click this button to open the Job Setup dialog  
box. This dialog box and its options are discussed in more  
detail in Chapter 5 on page 5-1.  
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3. Scan and Print  
Scan and Print main buttons  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
Along the bottom of the Scan and Print dialog box are the  
application’s main buttons.  
Scan and Print  
main buttons  
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3. Scan and Print  
Two of these buttons and their functions change according to the  
feature selected in the Options area of the dialog box. The other  
three buttons never change and always retain the same function;  
refer to the illustration below:  
Uses these buttons  
Print Option  
Uses these buttons  
Save Option  
Uses these buttons  
Save Option  
These buttons always remain the same  
regardless of the Option selected.  
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3. Scan and Print  
Restore Defaults button  
Clicking this button restores the Scan and Print settings to their  
default settings.  
NOTE: The default settings that are restored are your user  
defined defaults. If you want to restore the factory defaults, you  
must select File: Restore Factory Defaults.  
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3. Scan and Print  
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4. Advanced Scanning  
The Advanced Scanning feature is accessed from the Scan and  
Print window. This chapter discusses the various Advanced  
Scanning features.  
Accessing Advanced Scanning  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
By clicking on the Advanced Scanning button from the Scan and  
Print window, the FreeFlow Scanner 665E dialog box opens and  
provides more scanning options.  
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4. Advanced Scanning  
Using the Automatic Document Feeder and Advanced Scanning  
The Automatic Document feeder on the scanner will enable you to  
scan 1 and 2-sided documents quickly, and returns them in a stack  
in the same order you placed them in the input tray.  
To use the Automatic Document feeder:  
1. Ensure Document feeder is chosen in the Scan Location  
drop-down list located on the Basic Features tab.  
2. Place a document or stack of documents in the input tray  
face up, either SEF or LEF.  
NOTE: If ultimately outputting to print, verify that your printer  
can print either SEF or LEF. If it can only print one way, make  
sure the image is scanned accordingly.  
3. Adjust the side guides so they gently touch the edges of the  
paper.  
4. Click the SEF/LEF toggle to specify how the document is  
loaded in the input tray.  
5. Make all other input and image quality settings.  
6. Click Preview to verify settings.  
7. When satisfied with settings reload the documents and click  
Scan.  
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4. Advanced Scanning  
Scanner software overview  
The FreeFlow Scanner 665E software is also known as Xerox  
Scanner software. The scanner software is comprised of two  
components:  
TWAIN Scanning  
Application  
This component is also called TWAIN Data Source or TWAIN  
driver and is used for scanning.  
NOTE: TWAIN is a scanning specification which allows  
programmers to write scanner software modules (like the  
FreeFlow scanning application) that work with any TWAIN-  
compliant application, such as Photoshop or Paintshop Pro. This  
means that you can use your Xerox Scanner with any imaging  
application that supports the TWAIN standard.  
Scanner Support  
This component is used for maintenance and troubleshooting.  
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4. Advanced Scanning  
Main scanning features  
There are three main parts to the TWAIN Scanning software  
interface. At the top of the screen are the control menus. Below  
these are the settings tabs and the scanning controls. On the right  
side of the interface is the Preview window; refer to the illustration  
below:  
Preview window  
Control menus  
Settings  
tabs and  
scanning  
controls  
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4. Advanced Scanning  
Control menus  
There are four menus at the top of the scanner dialog box:  
File  
Use the File menu to save new scan tickets, save changes to  
existing scan tickets, and as a way to exit the scanner  
software. Refer to the “File menu” on page 4-5 for more details on  
this menu.  
View  
Options  
Help  
Use the View menu to select which controls are visible, and to  
select image viewing size. This is discussed in more detail on  
“View menu” on page 4-6.  
Use the Options menu to set preferences and calibrate the  
scanner. This is discussed in more detail on “Options menu” on  
page 4-7.  
Use the Help menu to access Help, Troubleshooting, and other  
information about the scanner. This is discussed in more detail on  
“Help menu” on page 4-12.  
File menu  
Use the File menu to save new scan tickets, save changes to  
existing scan tickets, and as a way to exit the scanner software.  
NOTE: The File menu can be accessed from the keyboard by  
pressing ALT, F.  
The File menu contains the following controls:  
Save Scan Ticket  
Select Save Scan Ticket to save changes you may make to an  
existing scan ticket.  
Save Scan Ticket As  
Select Save Scan Ticket As to save a new set of control  
selections or to save the current set as a different name.  
Scan All  
Preview  
Select Scan All to scan your document.  
Select Preview to see what effect your scan settings will have  
before doing an actual scan, or to use as a visual guide for setting  
Crop or Frame boundaries; both these options are discussed in  
more detail on “Preview window” on page 4-34.  
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4. Advanced Scanning  
Skip  
Exit  
Select Skip to discard the current preview image. This button is  
enabled when the Document feeder and Single page mode  
options are selected; this is discussed in more detail on “Single  
Page Mode” on page 4-11.  
Select Exit to close the scanner window. At this point, all scanned  
files are returned to the imaging application (such as PhotoShop,  
Adobe Capture, etc.). Any scan tickets that are in use when Exit  
is selected will not be saved; therefore, remember to save before  
closing the scanner window.  
View menu  
Use the View menu to select which controls are visible, and to  
select image viewing size.  
NOTE: The View menu can be accessed from the keyboard by  
pressing ALT, M.  
The View menu contains the following controls:  
Zoom  
Select Zoom to zoom in and out of a scanned document. You can  
use the Zoom In and Zoom Out controls to change zoom levels in  
25% increments. Select Whole Page to fit your scanned  
document in space available, or select any percentage value  
between 50% and 200%.  
Show Rulers  
This control is checked by default. When checked, a ruler is  
shown on the left and top edges of the Preview window. By using  
the Localize tab (from the Options drop-down list), the ruler can be  
set to either inches, pixels, millimeters, or centimeters.  
Rulers  
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4. Advanced Scanning  
Status Bar  
This control is checked by default.  
Status bar (at the bottom of the scanner window)  
When checked, the Status Bar displays the following information:  
•
•
•
•
•
Condition of scanner  
Total pages scanned during a job  
Original document size  
Output document size (Image size)  
File size  
Show Preview  
Options menu  
This control is checked by default. When checked, the Preview  
window is visible. When unchecked, only the tabbed dialog is  
visible.  
Use the Options menu to set preferences and calibrate the  
scanner.  
NOTE: The Options menu can be accessed from the keyboard by  
pressing ALT, O.  
The Options menu contains the following controls:  
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4. Advanced Scanning  
Preferences  
Select Preferences to see a tabbed dialog with the following tabs:  
General  
Use the controls on this tab to specify default settings for common  
original documents.  
File Transfer Mode  
–
–
Rotate Image: This option causes the scanner to  
rearrange the data in the output image so that the image  
will appear upright when viewed.  
Settings:  
Use TIFF Orientation Tag Only: TIFF images contain a  
bit of information called an orientation tag. This tag tells  
imaging applications how to display the file. This option  
allows faster scanning than the Rotate Image option.  
Mask Page Edge:  
This control is checked by default. When checked, this feature  
applies a 0.12 inch (3mm) mask to the image area perimeter,  
preventing dark lines or shadows from appearing on the edges of  
the image. If you need additional edge cleanup, it should be done  
using the Crop or Frame features; refer to “Crop” on page 4-24  
and on “Frame” on page 4-28.  
Default Scan Ticket:  
This list box contains all of the scan tickets found in the Scan  
Ticket list box on the Basic Features tab. Use the list box in  
the Preferences dialog to choose which scan ticket will be set  
as the default.  
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4. Advanced Scanning  
Localize  
Use the controls on this tab to set language and measurement  
defaults.  
Language:  
Use the Language list box to control what language text and  
numerals will be displayed in the scanner window.  
NOTE: The supported languages are English, French, Italian,  
German, Spanish, Dutch, and Brazilian Portuguese.  
Units:  
Inches is set as the default unit of measure. Use the Units list box  
to control which unit of measure is used by the scanner.  
Page size list:  
Show US paper sizes at the top is selected by default. Choose  
one of these radio buttons to control which set of paper sizes; US  
or ISO, is shown at the top of the input paper size drop-down  
menu list.  
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4. Advanced Scanning  
Compression  
Use the controls on this tab to set compression defaults.  
Production Color (24-bit)  
compression controls:  
The controls within this group box define the compression setting  
when "Production Color (24-bit)" is the selected color mode.  
JPEG Compression Level  
slider:  
Use this slider to select from ten levels of JPEG  
compression. The default for this slider is nine, which is a good  
compromise between decent image quality and manageable file  
size. The higher the compression setting, the smaller the file size  
and the worse the image quality.  
Black and white (1-bit)  
compression controls:  
The controls within this group box define the compression setting  
when Black and White is the selected image mode.  
•
None: Select this radio button to disable compression while in  
the Black and White image mode.  
•
CCITT Group 4: This button is checked by default. When  
selected, CCITT Group 4 compression is enabled while in the  
Black and White image mode.  
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4. Advanced Scanning  
Calibrate Scanner  
Calibrate the scanner whenever you notice a degradation in image  
quality or consistency.  
Scanner calibration may be done any time the scanner is not in a  
"busy" state. This is discussed in more detail in the System  
Administration Guide, chapter 4. Hardware maintenance,  
“Calibrate Scanner” on page 4-12.  
Fast Preview  
The Fast Preview feature is activated and deactivated by clicking  
the item on the Options menu. When active, a checkmark  
appears next to the feature name.  
Fast Preview samples the image at a lower resolution than your  
chosen print resolution. This is sufficient for setting Crop and  
Frame margins. However, for adjusting Image Quality settings,  
you should first deactivate the Fast Preview feature. The Preview  
window will then display your image at the actual print resolution.  
Single Page Mode  
Enable Single Page Mode:  
This option is available only when scanning black and white  
documents and the Document feeder is selected.  
Automatically Preview Next  
Image:  
When using the document feeder in the single page mode, this  
feature automatically feeds and displays a preview of the next  
page in a stack whenever the Next or Skip buttons are pressed  
for the current image.  
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4. Advanced Scanning  
Help menu  
Use the Help menu to access Help, Troubleshooting, and other  
information about the scanner.  
NOTE: The Help menu can be accessed from the keyboard by  
pressing ALT, H.  
The Help menu contains the following controls:  
Contents  
Select Contents to launch online Help. You will be at the top level  
(or the front page) of the Help system, and can navigate via the  
Table of Contents, the Index, or the Search function.  
Troubleshooting  
Select Troubleshooting if you are having problems with image  
quality, communications, or paper jams, and go directly to a  
problem solving section of the online Help.  
Getting Started  
Hints and Tips  
Select Getting Started for an introduction to the Xerox Scanner  
hardware and software.  
Select Hints and Tips to learn about suggested practices to help  
you work more quickly and efficiently.  
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4. Advanced Scanning  
Settings tabs  
Click on the tabs to access basic features, image quality, and  
image size settings.  
Basic Features  
Think of the Basic Features tab as the main control panel for the  
scanner. Use the Basic Features tab to describe your document’s  
features to the scanner (the input parameters), and to set  
resolution and image mode (output parameters). Unless your  
original needs to be resized or requires image quality adjustments,  
you can set up the whole scan job from this tab.  
Scan ticket  
The top section has controls for creating and selecting scan  
tickets. Scan tickets are a powerful time saving feature that allow  
you set up a job with a single mouse click. They allow you to store  
all the settings for common or complex scan jobs (including Image  
Quality Windows and Custom Page Sizes) so that you can quickly  
reload the settings instead of manually reprogramming the scan  
job.  
Scan tickets include:  
•
•
•
•
Using an existing scan ticket (refer to page 4-14)  
Creating a new scan ticket (refer to page 4-14)  
Backing up a scan ticket file (refer to page 4-15)  
Deleting a scan ticket (refer to page 4-15)  
NOTE: Scan tickets saved in one scanning application may not be  
available in other scanning applications.  
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4. Advanced Scanning  
To use an existing scan ticket, follow this procedure:  
1. Click on the Scan ticket drop-down list on the Basic Features  
tab.  
2. Click on the name of the ticket you wish to use.  
NOTE: The selection for Single Page Mode is not saved in  
any Scan Tickets. If you select a scan ticket and you wish to  
scan one page at a time you must manually select the Single  
Page Mode checkbox.  
To create a scan ticket, use the following procedure:  
1. Adjust the settings for your scan job.  
a. Adjust the input document settings (page size, number of  
sides, scan location).  
b. Select an Original Type.  
c. Select an Image mode.  
d. Select a Resolution.  
e. Select a target printer for optimization.  
f. Adjust Image Size and Image Quality settings as needed.  
2. Click the Save Scan Ticket As button.  
3. Enter a name for the scan ticket and click Save.  
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4. Advanced Scanning  
To back up a scan ticket file, use the following procedure:  
NOTE: Making backup copies of your Scan Tickets is essential.  
This is the only way to prevent another operator from overwriting  
or deleting your saved settings.  
1. Place a formatted floppy disk in drive A:  
2. Right click the Start button.  
3. Select Explore.  
4. Browse to C:\Program Files\Common Files\Xerox\  
Scanner.  
5. Select all the files with the ".sct" extension; right-click and  
select Send To: 3½ Floppy (A].  
To delete a scan ticket, use the following procedure:  
1. Select the ticket to be deleted from the drop-down list on the  
Basic Features tab.  
2. Click the Delete button.  
3. Click OK to confirm.  
Original input  
Select the various options that define the original document being  
scanned.  
•
Scan location: Choose from where you will scan your  
original: the Automatic Document feeder, the Document glass,  
the Document glass - bound original, or Automatic selection.  
•
Original size: Select a size from this drop-down list or select  
Custom page size... to create a new page size.  
US paper sizes appear before ISO paper sizes by default. To  
change the order in which page sizes are listed, select  
Options: Preferences and go to the Localize tab.  
•
•
2 sided: Select the 2 sided checkbox to scan two-sided  
originals.  
Feed orientation: Click the Page Feed Orientation button to  
change the page feed direction. You can choose either LEF or  
SEF. The choice depends primarily on your printer. If it feeds  
paper LEF, then you should scan LEF. If your printer feeds  
SEF, then scan SEF. For fastest throughput, scan LEF.  
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4. Advanced Scanning  
•
•
Image orientation: Click the Image Orientation button to  
choose between portrait and landscape originals.  
Original type: Select an original type that best describes your  
original document. Each Original Type has been programmed  
to give the best results for the kind of original it describes.  
NOTE: The Automatic type is only available for some printers.  
KEY POINT:If you are scanning a batch of originals of mixed  
type, scan the pages in Single Page Mode, adjusting the  
Original Type for each page as needed before scanning.  
Refer to the table in Chapter 9, “Guide to choosing an Original  
Type for your scan” on page 9-2 for guidance on choosing the  
best Original Type for your documents.  
•
Media type: Media Types are used for color scanning. They  
identify the printing process used to create the original, so that  
the scanner can make proper corrections for accurate color  
reproduction.  
KEY POINT:This feature is only available in Production Color  
mode. The Media type drop-down list is found on the Basic  
Features tab and the Image Quality Windows dialog.  
Choose an item from this list that best describes the printing  
process used to create your original document. This selection  
affects how closely the scanner reproduces the color in your  
original image.  
Refer to the table in Chapter 9, “Guide to choosing a Media  
Type” on page 9-3 for guidance on choosing the best Media  
Type for your documents.  
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4. Advanced Scanning  
Output image  
From the Output image area, select the image mode, resolution,  
and optimization (if necessary).  
Image Mode  
KEY POINT: For the FreeFlow Scanner 665E there are only two  
image modes available: Production Color and Black & White (1  
bit). The Image Mode selection is based on the Mode (Color/  
Black and White) selection made from the main Scan and Print  
window.  
The image mode relates to the type of original being scanned, as  
well as the scanned image's eventual output. For example: To  
scan an office memo with black text on plain white paper, choose  
Black and White for the Mode option (Scan and Print main  
window). When you select Advanced Scanning, the Output image  
mode is automatically Black and white (1 bit).  
Another example is scanning a color photograph: From the main  
Scan and Print dialog, select Color for the Mode option. Select  
Advanced Scanning; the Output image mode is automatically  
Production Color.  
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4. Advanced Scanning  
Image modes supported by the FreeFlow Scanner 665E for  
DocuColor 8000/7000 Digital Presses  
Image mode  
Output  
Black and white  
Images composed of black and white pixels only.  
No color or shading. (Appearance of shading  
achieved by controlling the density of the black  
pixels.) Images have the lowest bit depth (1 bit)  
and the smallest file size. Fastest scan speed  
achieved in this mode.  
Production Color  
Images composed of up to 16.7 million colors  
(true color) in a device-independent 24-bits-per-  
pixel color space. Files are output as either  
JPEG (compressed) or TIFF Technical Note 2  
(uncompressed).  
Production Color images when printed or viewed  
on a computer screen will match very closely the  
colors in the original image.  
Resolution  
From the drop-down list, select the best scan/output resolution for  
your document.  
To understand resolution better and to choose the best resolution  
for your printed output, refer to Chapter 9, “Understanding  
Resolution” on page 9-3 for more information about Resolution  
and what it means.  
Optimize image for  
Select the printer on which you will print your scanned image.  
KEY POINT: For FreeFlow Scanner 665E, this option is grayed  
out and not selectable if you have selected Color as your Scan:  
Mode option. If you have selected as your Scan: Mode option  
Black and White, then this option is selectable, and you can  
choose from the drop-down list.  
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4. Advanced Scanning  
Every printer has different capabilities and methods for  
reproducing shading in black and white images. To get optimum  
results, your image has to be adjusted slightly for the target  
printer. Choose the printer to which the image will be sent for  
production printing.  
Choosing a Printer for  
Optimization  
To select a target printer:  
1. Click on the Basic Features tab.  
2. Click on the Optimize image for: dropdown list.  
3. Select the target printer from the list.  
If your specific printer is not listed, choose a generic type  
and use the Advanced Image Quality controls to get  
optimum results.  
Image Quality  
Use the Image Quality tab to make basic adjustments to the  
quality of your scanned image, such as brightness, contrast,  
sharpness, and background suppression. Also, access the  
Advanced Image Quality controls from this tab.  
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4. Advanced Scanning  
Original type  
Choose the preset original type that best describes your  
document. These presets are designed to give good image  
quality for most documents of the types listed.  
For help on choosing an original type, refer to Chapter 9, “Guide to  
choosing an Original Type for your scan” on page 9-2.  
Image adjustments  
Brightness  
Use the Brightness control to adjust the lightness or darkness of  
the image. The Brightness slider affects the whole image, but will  
affect midtones to a greater extent than shadows or highlights. For  
finer control, use the Advanced Image Quality controls. Changes  
you make can be seen using the Preview feature.  
For more information, refer to the Online Help (Advanced  
Scanning/Image Quality Tab, Image Adjustment controls).  
Contrast  
Use the Contrast control to increase or decrease the contrast of  
the image. The Contrast slider affects the whole image. Increasing  
contrast tends to move midtone gray values toward black or white,  
making gray objects more distinct. Decreasing contrast tends to  
make shadows and highlights more gray, making objects less  
distinct. Changes you make can be seen using the Preview  
feature.  
For more information, refer to the Online Help (Advanced  
Scanning/Image Quality Tab, Image Adjustment controls).  
NOTE: The Contrast feature is disabled when the Text and Line  
Art Original Type is selected.  
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4. Advanced Scanning  
Fine Adjustments  
Click the Fine Adjustments button to launch the Advanced Image  
Adjustments dialog. The Advanced Image Adjustments dialog  
allows fine control over highlights, midtones, and shadows within a  
scanned image.  
NOTE: The Advanced Image Adjustments features are disabled  
when the Text and Line Art Original Type is selected.  
For more information, refer to the Online Help (Advanced  
Scanning/Image Quality Tab/Fine Adjustments button; click Help).  
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4. Advanced Scanning  
Sharpen  
Use the Sharpen feature to increase contrasts along the edges of  
objects in the image. This has the effect of making objects more  
distinct. Changes you make can be seen using the Preview  
feature.  
Background suppression  
This feature is used to force the image background to white. Too  
much suppression can affect the highlights in an image, and is not  
recommended for full page photographs.  
Negative image  
Hole fill  
Selecting this checkbox reverses image content, making white  
areas black and black areas white.  
Selecting this check box removes the marks caused by the  
shadows of punched holes in your originals.  
For more information on each one of these features, refer to the  
Online Help (Advanced Scanning/Image Quality Tab/  
Enhancement controls).  
More button  
The More... button launches a dialog that allows you to choose  
various rendering options for black and white images.  
For more information on each one of these features, refer to the  
Online Help (Advanced Scanning/Image Quality Tab/More button).  
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4. Advanced Scanning  
Image Quality windows  
This button opens the Image Quality Windows dialog, which lets  
you manually segment the image into different original types, each  
with unique image quality adjustments.  
For more information on each one of these features, refer to the  
Online Help (Advanced Scanning/Image Quality Tab/Image  
Quality windows button).  
Image Size  
Use the tools on the Image Size tab to eliminate unwanted  
portions of the image or to reduce or enlarge the output  
image. The Image Size tab tools allow you to adjust the size of  
your scan by cropping, framing, or reducing/enlarging. Use the  
frame feature to mask hole punch marks, gutter and edge  
shadows. Use the crop feature to delete unwanted portions of the  
image (thereby making the image smaller).  
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4. Advanced Scanning  
Crop  
The Crop tool deletes the portion of the image outside the  
bounding box. By deleting the portion outside the bounding box,  
you are reducing the size of the file in bytes.  
Cropping the Image  
Use the Crop feature to delete unwanted portions of the image.  
Using this feature changes the physical dimensions of the image;  
this means that the output image will be smaller than the original.  
To preserve the original dimensions, use the Frame feature  
instead.  
NOTE: By default, the Mask Page Edge feature is active.  
However, if you select Crop or Mask on the Image Size tab, the  
Mask Page Edge feature is disabled.  
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4. Advanced Scanning  
Cropping 1-sided documents  
To crop 1-sided documents, use the following procedure:  
1. Place the 1-sided document into the scanner, either on the  
document glass or in the document feeder, and enter all  
relevant input values on the Basic tab.  
2. Click the Image Size tab.  
3. Click the Preview button.  
4. Select the Crop/Frame checkbox.  
5. Click the Crop radio button.  
6. In the Preview window, drag the bounding box until the area  
you want to delete is outside the bounding box.  
7. If satisfied with the adjustments, click Scan.  
Cropping 2-sided documents  
To crop 2-sided documents, use the following procedure:  
1. Place the 2-sided document into the scanner, either on the  
document glass or in the document feeder, and enter all  
relevant input values on the Basic tab.  
2. Click the Image Size tab.  
3. Click the Preview button.  
4. Select the Crop/Frame checkbox.  
5. Click the Crop radio button.  
6. Select the Side A toggle (if scanning from the Document  
Feeder), or select the Side A radio button (if scanning from  
the Document Glass) and drag the sizing handles until the  
area you want to delete is outside the bounding box.  
7. If scanning from the Document Glass, click Scan.  
8. Repeat steps 6 and 7 for side B.  
9. If satisfied with the adjustments, and have previewed from  
the Document Feeder, click Scan.  
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4. Advanced Scanning  
Cropping bound, head to toe documents  
To crop 2-sided documents, use the following procedure:  
1. On the Basic Features tab, choose Document glass-bound  
original.  
2. Place the original on the document glass as shown by the  
icon.  
3. Choose the input document original size (this is the  
dimension of one page).  
4. If only scanning one page, choose the top or bottom radio  
button. If scanning both pages, choose the Both pages  
radio button.  
5. Make all other adjustments on the Basic Features tab.  
6. Click Preview.  
7. On the Image Size tab, select the Crop/Frame checkbox and  
the Mirror side 2 checkbox.  
8. Make adjustments to the bounding box on one of the pages.  
NOTE: Because Mirror side 2 is selected, any changes you  
make to one page will be duplicated as a mirror image on the  
second page.  
9. Click Preview to review your settings.  
10. If satisfied with settings, click Scan.  
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4. Advanced Scanning  
Cropping bound documents  
To crop bound documents, use the following procedure:  
1. On the Basic Features tab, choose Document glass-bound  
original.  
2. Place the original on the document glass as shown by the  
icon.  
3. Choose the input document original size (this is the  
dimension of one page).  
4. If only scanning one page, choose the right or left radio  
button. If scanning both pages, choose the Both pages  
radio button.  
NOTE: If Both pages was selected, notice that the A/B  
toggle button appears at the top of the Preview pane.  
5. Make all other adjustments on the Basic Features tab.  
6. Click Preview.  
7. On the Image Size tab, select the Crop/Frame checkbox and  
if the Both pages radio button was selected, the Mirror side  
2 checkbox.  
NOTE: If Mirror side 2 is selected, any changes you make  
to one page will be duplicated as a mirror image on the  
second page.  
8. Make adjustments to the bounding box on one of the pages.  
9. Click Preview to review your settings.  
10. If satisfied with settings, click Scan.  
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4. Advanced Scanning  
Frame  
Use the Frame feature to fill the outer edges of the image with  
white. Using the Frame tool yields an image of the same physical  
dimensions as the original document (assuming you have not  
reduced or enlarged).  
The Frame feature retains the physical dimensions of the image:  
the output image will be the same size as the original. To make  
the output image dimensions smaller than the original, use the  
Crop feature.  
Masking the page edge  
By default, the Mask Page Edge feature is active. However, if you  
select Crop or Mask on the Image Size tab, the Mask Page Edge  
feature is disabled.  
To use the Mask Page Edge feature:  
1. Select Options: Preferences.  
2. Click on the General tab.  
3. Select the Mask page edge checkbox on the General tab. A  
checkmark appears in the checkbox, indicating it is enabled.  
4. Click OK to close the Preferences dialog.  
NOTE: The Mask Page Edge feature applies a 3 millimeter  
white mask to the image area perimeter, covering any  
shadow caused by the edge of the page. For all other image  
imperfections beyond the 3 millimeter mask, use the Crop/  
Frame controls and the bounding box in the Preview pane.  
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4. Advanced Scanning  
Framing 1-sided documents  
To Frame 1-sided documents:  
1. Place the 1-sided document into the scanner, either on the  
document glass or in the document feeder, and adjust  
settings as needed on the Basic Features tab.  
2. Click the Image Size tab.  
3. Click the Preview button.  
4. Select the Crop/Frame checkbox.  
5. Click the Frame radio button.  
6. In the Preview window, use the mouse to drag the bounding  
box until the area you want to delete is outside the bounding  
box.  
7. Click Preview again to verify your adjustments.  
8. If satisfied with the adjustments, click Scan.  
Framing 2-sided documents  
To Frame 2-sided documents:  
1. Place the 2-sided document into the scanner, either on the  
document glass or in the document feeder, and adjust  
settings as needed on the Basic Features tab.  
2. Select the 2-sided checkbox.  
3. Click the Image Size tab.  
4. Click the Preview button.  
5. Select the Crop/Frame checkbox.  
6. Click the Frame radio button.  
7. Adjust the bounding box until the area you want to frame is  
outside the bounding box.  
8. If satisfied with the adjustments, click Scan.  
9. If using the Document Feeder, click B on the A/B toggle at  
the top of the Preview pane. If scanning from the Document  
Glass, click the [Back side] radio button.  
10. Click the Preview button.  
11. Adjust the bounding box until the area you want to frame is  
outside the bounding box.  
12. If satisfied with the adjustments, click Scan.  
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4. Advanced Scanning  
Framing bound, head to toe documents  
To Frame bound, head-to-toe documents:  
1. On the Basic Features tab, choose Document glass-bound  
original.  
2. Place the original on the document glass as shown by the  
icon.  
3. Choose the input document original size (this is the  
dimension of one page).  
4. If only scanning one page, choose the top or bottom radio  
button. If scanning both pages, choose the Both pages  
radio button.  
5. Make all other adjustments on the Basic Features tab.  
6. Click Preview.  
7. On the Image Size tab, select the Crop/Frame checkbox and  
the Mirror side 2 checkbox.  
8. Make adjustments to the bounding box on one of the pages.  
NOTE: Because Mirror side 2 is selected, any changes you  
make to one page will be duplicated as a mirror image on the  
second page.  
9. Click Preview to review your settings.  
10. If satisfied with settings, click Scan.  
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4. Advanced Scanning  
Framing bound documents  
To Frame bound documents:  
1. On the Basic Features tab, choose Document glass-bound  
original.  
2. Place the original on the document glass as shown by the  
icon.  
3. Choose the input document original size (this is the  
dimension of one page).  
4. If only scanning one page, choose the right or left radio  
button. If scanning both pages, choose the Both pages  
radio button.  
NOTE: If Both pages was selected, notice that the A/B  
toggle button appears at the top of the Preview pane.  
5. Make all other adjustments on the Basic Features tab.  
6. Click Preview.  
7. On the Image Size tab, select the Crop/Frame checkbox and  
if the Both pages radio button was selected, the Mirror side  
2 checkbox.  
NOTE: If Mirror side 2 is selected, any changes you make  
to one page will be duplicated as a mirror image on the  
second page.  
8. Make adjustments to the bounding box on one of the pages.  
9. Click Preview to review your settings.  
10. If satisfied with settings, click Scan.  
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4. Advanced Scanning  
Removing hole punch marks  
To remove hole punch marks:  
NOTE: Use this procedure if the Hole Fill feature does not give  
satisfactory results.  
1. Place the document into the scanner, either on the document  
glass or in the document feeder, and adjust settings as  
needed on the Basic Features tab.  
2. Click the Image Size tab.  
3. Click the Preview button.  
4. Select the Crop/Frame checkbox.  
5. Click the Frame radio button.  
6. In the Preview window, use the mouse to drag the bounding  
box until the hole punch marks are outside the bounding box.  
7. Preview the document again to verify your adjustments.  
8. When satisfied with the adjustments, click Scan.  
NOTE: If you are scanning a stack of hole-punched documents  
from the feeder, preview just one to adjust the frame area. When  
the margins are set properly, place the page back in the stack and  
load the whole stack (up to 100 sheets) into the document feeder.  
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4. Advanced Scanning  
Reduce/Enlarge  
The Reduce/Enlarge tools scale the image to a smaller or larger  
size. The Reduce/Enlarge controls allow you to change the size  
of the image to fit specific dimensions or by a percentage. The  
amount by which you can reduce or enlarge the image depends  
on the scan resolution and the size of the original.  
NOTE: Scanners enlarge images by scanning at a higher sample  
density (SPI) than requested. When the image is displayed at the  
requested DPI, it appears larger than the original because it  
contains more dots than it would have if scanned at the requested  
SPI. When you scan from the automatic document feeder at 600  
SPI and enlarge the document, the scanning speed will be  
reduced noticeably. There is nothing wrong with the scanner.  
For a further understanding of dpi/spi and resolution refer to  
Chapter 9, “Understanding Resolution” on page 9-3.  
Using the Scale To feature:  
Using the Fit In feature:  
The Scale To feature allows you to reduce or enlarge the original  
by a percentage amount. Simply select the radio button to  
activate the feature and enter a percentage value in the Width and  
Height fields.  
The Fit In feature allows you to reduce or enlarge the original by a  
precise measurement. Simply select the radio button to activate  
the feature and enter the new dimensions for Width and Height.  
Preventing the image from  
becoming distorted:  
The Proportional feature automatically preserves the aspect ratio  
(the ratio of the width to the height of the image). This feature  
prevents you from distorting the image, and is especially useful  
when used in conjunction with the Fit In feature.  
NOTE: When using the [Proportional] feature with the [Fit In]  
feature, the image will not exceed the dimensions entered. For  
example, if you try to make an 8.5 x 11 inch document fit in an 8.5  
x 14 inch space, no enlargement will occur, because to do so  
would make the output image exceed the 8.5 inch width.  
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4. Advanced Scanning  
Preview window  
The Preview window is used to adjust margins for cropping and  
framing, and for previewing adjustments to image quality prior to  
scanning.  
Preview  
window  
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4. Advanced Scanning  
Using the Preview Window  
When you click the Preview button, a representation of the  
scanned image appears in the Preview window. Use the Preview  
window to set Crop/Frame margins, create and edit Image Quality  
Windows, and to adjust Image Quality settings.  
To enable the Preview window, select View: Show Preview.  
NOTE: By default, the Preview feature is set to perform a fast  
preview of your image at a reduced resolution, regardless of the  
chosen scan resolution. If you wish to preview at the actual  
resolution, select Options: Fast preview to disable fast preview;  
when disabled, there is no checkmark next to the feature name.  
Changing the Zoom factor  
To change the Zoom factor, use the following procedure:  
1. Click either the Zoom In (+) or Zoom Out (-) tool  
buttons.  
2. Click on the image in the Preview window. The Preview will  
resize accordingly, and the area clicked will center itself in the  
Preview window.  
NOTE: There are several different ways to change the zoom  
factor. One way is the above procedure, or you can choose one  
of the following ways to change the zoom factor:  
•
Click the Zoom dropdown menu on the Preview window, then  
choose a Zoom factor from the list; or  
Click View: Zoom and select a Zoom factor from the list; or  
•
Press CTRL + I to increase the Zoom and CTRL + O to  
decrease the Zoom.  
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4. Advanced Scanning  
Previewing both sides of a 2-sided document  
When you preview a bound document on the Document Glass or  
a 2-sided document from the Document Feeder, the A/B toggle  
will become enabled at the top of the Preview pane.  
To Preview both sides of a 2-sided document, use the following  
procedure:  
1. Click A to view the first side.  
2. Click B to view the second side of the image.  
NOTE: This feature is especially useful for previewing  
mirrored Crop/Frame margins. To enable mirrored margins,  
select the Mirror Side 2 checkbox on the Image Size tab.  
Adjusting the Crop/Frame bounding box  
The Preview window allows you to visually adjust the margins of  
the bounding box. Use the Zoom control to zoom in for more  
detailed adjustments or to zoom out for a full page view.  
To adjust the Crop/Frame bounding box, use the following  
procedure:  
1. Place the mouse cursor over one of the sizing handles. The  
arrow cursor will change to a double-pointed arrow.  
2. Click and drag the sizing handle to change the position of the  
bounding box.  
NOTE 1:If you want to recreate a Crop/Frame bounding box,  
click once outside the current box, then click and drag to  
create the new box.  
NOTE 2:For fine adjustments of the Crop/Frame bounding  
box, use the margin controls on the Image Size tab.  
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4. Advanced Scanning  
Using interactive preview (Single Page Mode)  
Single page mode allows you to scan a stack of documents, one  
at a time, from the document feeder. In this mode, the top page is  
fed, scanned and kept in the scanner's memory until you either  
accept the scan or skip to the next page. This mode is designed  
to help you adjust image quality, as you can continue to reprocess  
the image without reloading the page in the feeder as many times  
as necessary.  
NOTE: The selection for Single Page Mode is not saved in any  
Scan Tickets. If you select a scan ticket and you wish to scan one  
page at a time you must manually select the Single Page Mode  
checkbox.  
To use interactive preview (single page mode), use the following  
procedure  
1. Setup your scan on the Basic tab.  
2. Load pages in the document feeder.  
3. Select the Single Page Mode check box.  
4. Click Preview.  
5. Click the Image Size tab and crop, frame or resize the image  
if desired. (You cannot preview the effects of Image Size  
adjustments, but you can use the preview window for  
positioning the bounding box.)  
6. Click the Image Quality tab.  
7. Adjust image quality controls one at a time as necessary, and  
click Reprocess after each adjustment to see its effect.  
8. When you are satisfied, click Accept to keep your changes  
and pass the scanned image back to your scanning  
application.  
NOTE: If you have selected Options: Single Page Mode:  
Automatically Preview Next Image then the green button  
will be labeled "Next," not "Accept." When you click Next,  
your changes are saved, the image is sent to your scanning  
application, and the scanner automatically previews the next  
document on the stack.  
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4. Advanced Scanning  
9. If you do not want to scan the page, click Skip to delete the  
preview image and reject your changes.  
10. Click Preview to feed the next page through the scanner  
(unless you have Automatic Preview enabled).  
NOTE: Single page mode can be used with the Fine Adjustments  
controls and with the Image Quality Windows dialog. You should  
note that if you click Close to exit the Image Quality Windows  
dialog instead of clicking Next or Accept, your current preview will  
be flushed from the scanner memory. If you still wish to scan that  
page, you will have to reload it in the document feeder and  
preview it again.  
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5. Job Ticket/Job Setup  
This chapter defines what a job ticket/job setup is and discusses  
the various options available with the job ticket option.  
What is a job ticket?  
A job ticket is an electronic record that specifies printing and  
finishing options for a document. The job ticket options available  
for your document are listed in the Job Setup dialog box.  
Also known as...  
The job ticket options, also known as Job Setup or printer settings  
options, provide many printing and finishing options that are  
supported by Xerox Production Printers. These options vary by  
printer model and configuration at the time of installation.  
Overview of job ticket options  
Depending on your digital press/printer, the available job ticket  
options will vary. The following options may or may not be  
available with your digital press/printer:  
•
Specify the job type, image position, and sides imaged of your  
output document  
•
•
Change the size or position of an image on the output pages  
Specify the collation, output, and finishing options for your  
output  
•
Specify the number of copies and the destination of your  
output  
•
•
Add job notes to your output  
Specify paper stocks for the entire document and for selected  
pages  
•
•
Add covers or slip sheets to your output  
Specify pages of your output as chapter starts or add blank  
insert pages to your output  
•
•
Create special pages for your document  
Specify individual preferences for your specific print job  
including units of measure and dialog options  
•
Specify color quality features to apply to your output as it is  
printed  
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5. Job Ticket/Job Setup  
Accessing the job ticket  
You can access the job ticket options one of three ways:  
•
•
•
From the Scan and Print application or  
From the Production Printer Settings application or  
From the Quick Print application.  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
From Scan and Print:  
Select the More Options... button.  
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5. Job Ticket/Job Setup  
The Job Setup dialog displays.  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
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5. Job Ticket/Job Setup  
...Or you can access it from  
Production Printer  
Settings:  
Select the Create Job Ticket button.  
The Job Setup dialog displays.  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
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5. Job Ticket/Job Setup  
...Or you can access it from  
Quick Print:  
Select the Job Setup button.  
The Job Setup dialog displays.  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
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5. Job Ticket/Job Setup  
Job Setup tabs  
The Job Setup/Job Ticket dialog box contains the following tabs:  
•
•
•
•
•
Imaging/Job Setup  
Job Notes  
Paper Stocks  
Color/Image Quality  
Preferences  
Each of these tabs and their options are discussed on the  
following pages.  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
Imaging/Job Setup tab  
Copies:  
Select the number of desired output copies either by typing in a  
number in the Copies field or by using the up/down arrows to the  
right of the field.  
Specify which pages to  
print:  
If you are printing more than one page, check the All pages check  
box to print all pages of your document, or clear the All pages  
check box and enter the range of pages to print. Type the starting  
page in the From text box and the last page in the To text box.  
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5. Job Ticket/Job Setup  
Job Type:  
Select the specific job type from the drop-down list. There are  
three primary job types, some with subtypes:  
•
Standard: Prints the document pages in sequential order,  
using single sheets of paper stock. A standard job can be  
1-sided (simplex), 2-sided (duplex) or Head-To-Toe (duplex).  
•
Signature: Prints the document pages non-sequentially, to  
produce folded output. Signature jobs are always duplex.  
Some finishing options may be disabled when printing  
signatures. You can use the Autofit option to scale images in a  
Signature job in the job ticket.  
–
–
–
Book signatures: Document width is greater than  
the height, and pages are duplex.  
Calendar signatures: Document height is greater  
than the width, and pages are head-to-toe.  
Pamphlet signatures: Document height is  
greater than the width, and pages are duplex.  
•
N Up: Prints the same page an N amount of times on the  
output paper. The options available for each N Up option differ  
for each N Up option.  
–
2-Up: Prints the same page twice, side by side,  
on one side of a page. You can change the paper size, if  
necessary. Image Shift is not available.  
–
2-Up flip left: Prints the same page twice, side  
by side, on one side of a page, with the left-side image  
rotated 180 degrees. You can change the paper size, if  
necessary. The Orientation depends on the N-Up type you  
choose. Image Shift is not available for 2-Up flip left. This  
option is often selected when using offline cutting and  
binding.  
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5. Job Ticket/Job Setup  
–
2-Up flip right: Prints the same page twice, side  
by side, on one side of a page, with the right-side image  
rotated 180 degrees. You can change the paper size, if  
necessary. The Orientation depends on the N-Up type you  
choose. Image Shift is not available for 2-Up flip left. This  
option is often selected when using offline cutting and  
binding.  
NOTE:If you change the paper size to a stock with the  
length greater than the width, the orientation of the job is  
set to landscape.  
–
–
3-Up: Prints the same page three times, side by  
side, on one side of a page. You can change the paper  
size, if necessary. Image Shift is not available.  
3-Up flip left: Prints the same page three times,  
side by side, on one side of a page, with the left-side image  
rotated 180 degrees. You can change the paper size, if  
necessary. The Orientation depends on the N-Up type you  
choose. Image Shift is not available for 3-Up flip left. This  
option is often selected when using offline cutting and  
binding.  
–
3-Up flip right: Prints the same page three  
times, side by side, on one side of a page, with the right-  
side image rotated 180 degrees. You can change the  
paper size, if necessary. The Orientation depends on the  
N-Up type you choose. Image Shift is not available for 3-  
Up flip left. This option is often selected when using offline  
cutting and binding.  
–
4-Up: Prints the same page four times on one side  
of a page. You can change the paper size, if  
necessary. The Orientation depends on the N-Up type you  
choose. Image Shift is not available for N-Up.  
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5. Job Ticket/Job Setup  
–
–
8-Up: Prints the same page eight times on one  
side of a page. You can change the paper size, if  
necessary. The Orientation depends on the N-Up type you  
choose. Image Shift is not available for N-Up.  
16-Up: Prints the same page sixteen times on  
one side of a page. You can change the paper size, if  
necessary. The Orientation depends on the N-Up type you  
choose. Image Shift is not available for N-Up.  
NOTE: To use Signature or N-Up Flip, create the document  
so that the page is half the size of the paper stock selected at  
print time.  
–
Custom: Specify a custom N-up job type. You must  
select from 1-16. Specify the number of Rows and  
Columns by typing in the field or by using the up/down  
arrows to the right of the field.  
NOTE: The Job Type options may vary depending your color  
server and finishing devices attached to your digital press.  
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5. Job Ticket/Job Setup  
Image descriptions:  
Select the Orientation and Sides Imaged from their respective  
drop-down lists:  
•
•
•
•
•
Select Portrait if the short sides are the top and bottom edges  
and the long sides are the right and left edges.  
Select Landscape if the long sides are the top and bottom  
edges and the short sides are the right and left edges.  
Select 1-Sided to print images on only 1 side of your output  
paper.  
Select 2-Sided to print images on both sides of your output  
paper.  
Select Head to Toe to print images on both sides of your  
output paper in head-to-toe format.  
Image operations:  
In the Image operations area, select the Image shifts options and  
the Scale option (if applicable).  
•
Image shifts alter the page shift for the front page or the front  
and back page depending the Sides Imaged selection.  
–
X: This is the distance to shift the page(s) in a horizontal  
direction from the left edge of the paper. A positive  
number (+) shifts the page to the right; a negative number  
shifts the page to the left. X distance is applied to all  
specified pages unless X2 is enabled. If X2 is enabled, X  
is for ordinal odd pages.  
–
Y: This is the distance to shift the pages in a vertical  
direction from the top edge of the paper. A positive  
number (+) shifts the page up; a negative number shifts the  
page down. Y distance is applied to all specified pages  
unless Y2 is enabled. If Y2 is enabled, Y is for ordinal odd  
pages.  
•
Scale: Enter a Scaling value in the Scale to text box. You can  
scale an image down to 1% of the original size or enlarge the  
image up to 1000% of the original size.  
Check the Auto-Fit button to automatically scale the image  
from the original size to fit on the output paper stock size.  
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5. Job Ticket/Job Setup  
Job setup:  
From the Job setup area, make your desired selection for  
Collation, Output, and Finishing:  
• Collation: From the drop-down list box, select either:  
–
Collated - to print multiple copies of a document in  
sequential order.  
–
Uncollated - to print multiple copies of a document  
by page number.  
•
Output: From the drop-down list, select your desired output  
option.  
NOTE: The output devices shown here may or may not be  
available for your system.  
For more information about Output, refer to the online Help  
(Job Setup/Help button/Specifying output finishing options).  
•
Finishing: From the drop-down list, select your desired  
finishing option.  
For more information about Finishing and Output, refer to the  
online Help (Job Setup/Help button/Specifying output finishing  
options).  
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5. Job Ticket/Job Setup  
Job Notes  
NOTE: The available Job Notes fields depends on your digital  
press.  
You can create job notes for a specific job by typing in the Special  
Instructions area. If you save this job ticket, these special  
instructions are saved with it.  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
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5. Job Ticket/Job Setup  
Paper Stocks  
NOTE: The available paper stocks depend on your digital press.  
Select the desired Size and Stock type from their respective  
drop-down lists.  
Check the Printer Default check box to print to the default paper  
stock weight. Clear the Printer Default check box to enter a  
different paper weight in the Weight text box, to select a weight  
from the Weight drop-down menu, or to print to a paper stock  
weight other than the printer default.  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
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5. Job Ticket/Job Setup  
Color/Image Quality  
The Color/Image Quality tab settings control how images and text  
are printed by the target production printer. These settings will  
vary depending on the selected production printer.  
When a color printer is selected, users can adjust image  
brightness, color mode (grayscale or color), image and text  
sharpening, and black detection. Additional color rendering  
options are available if the users selects the Expert color (custom)  
color mode.  
For additional information on this tab, refer to the online Help (Job  
Setup/Help button/Image Quality settings).  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
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5. Job Ticket/Job Setup  
Preferences  
NOTE: The available Preferences options depend on your digital  
press.  
From this tab you can:  
•
Check the Default job ticket checkbox if you want to use the  
default job ticket settings  
•
Uncheck the job ticket checkbox if you want to Browse to and  
use an existing job ticket for your job  
•
•
•
Select your unit of measurement for custom paper sizes  
Select your unit of measurement for image shifts (if applicable)  
Select the More Options buttons to display additional options  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
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5. Job Ticket/Job Setup  
More Options  
Clicking the More Options button opens the Display Options dialog  
box.  
Clear the checkboxes next to the options you wish to hide in the  
associated tab dialog. For example, if you wish to hide the  
stapling options, clear the stapling checkboxes and select  
Save. The next time you open Job Setup, these stapling options  
will not be displayed in the Finishing drop-down list on the  
Imaging/Job Setup tab.  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
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5. Job Ticket/Job Setup  
Job Setup buttons  
On the bottom of the Job Setup dialog box are three buttons:  
Use these buttons for:  
•
•
•
Resetting the job ticket defaults: Click this button to  
restore the job ticket to its default options.  
Saving the job ticket: Click this button to save your job  
ticket settings.  
Opening an existing job ticket: Click this button to  
access and open an existing job ticket.  
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5. Job Ticket/Job Setup  
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6. Quick Print  
Quick Print allows you to quickly access, create a job ticket, and  
print a job that was previously scanned and saved.  
Printing a single file  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
Use the following procedure to print a single file.  
1. Select Start: Programs: Xerox FreeFlow Software: Quick  
Print.  
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6. Quick Print  
KEY POINT:This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press  
and color server for your work environment.  
The Quick Print dialog box opens:  
2. Select the file type you wish to print in the Show file type  
pull-down menu.  
3. Browse to the directory where the document is stored and  
select the file name of the document from the directory tree  
list. The selected filename will appear in the file selected  
field.  
4. Select a printer from the Printers pull-down menu.  
5. Click the Printer Settings button to modify the printer  
settings as necessary.  
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6. Quick Print  
6. Specify the number of copies to be printed.  
If you do not want to print the entire document, deselect the  
All checkbox and select the sequence of pages to print:  
a. Specify the starting page in the From list box.  
b. Specify the last page to print in the To list box.  
c. Click the Job Setup button to modify the job ticket  
settings as necessary.  
NOTE: The Job Setup button is disabled if an Adobe PDF file  
or an RDO with PDF pages that has been secured against  
printing. An error message is displayed and notifies the user  
that the PDF has been secured. The button is also disabled  
if the Print as separate jobs option is selected.  
The Print as file type pull-down menu allows the user to  
select the appropriate output format for files that do not have  
the necessary file extension. Selecting an option other than  
Printer default will NOT cause the file to be converted to the  
selected file type.  
7. Select the appropriate radio button:  
•
Print as one job: Jobs are printed as one job. The  
default job ticket is applied, but can be modified by  
clicking the Job Setup button.  
•
Print as separate jobs: Jobs are printed separately with  
the default job ticket applied to each file. Job Setup and  
Page Range options are disabled.  
8. Click Print to submit the job to the printer.  
NOTE 1: A dialog appears if the file contains PDF pages  
secured against printing. Follow the instructions in the dialog  
to print the file.  
NOTE 2: If Image Optimization for the selected printer has  
been enabled, print speed will be effected. Click the Cancel  
button and disable the optimization option if print speed is  
more important than image quality.  
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6. Quick Print  
Printing a job with multiple files  
1. Select the file type you wish to print in the Show file type  
pull-down menu.  
2. Select the List multiple files to print checkbox.  
The Quick Print window expands to reveal the job list at the  
bottom of the screen.  
3. Browse to the location of the document from the directory  
tree box.  
4. Highlight the file name of the first document to print.  
5. Click Add button. The file name appears in the job list.  
6. Repeat this process until you have added all of the desired  
jobs.  
7. Use the Move up and Move down buttons to arrange files in  
the appropriate print order from top to bottom.  
8. Click the Remove button to remove a selected file from the  
print list, or the Remove All button to clear the list.  
9. Select a printer from the Printers pull-down menu.  
10. Click the Printer Settings button to modify the printer  
settings as necessary.  
11. Specify the number of copies to be printed.  
12. If you do not want to print the entire document, deselect the  
All checkbox and select the sequence of pages to print:  
a. Specify the starting page in the From list box.  
b. Specify the last page to print in the To list box.  
13. Click the Job Setup button to modify the job ticket settings  
as necessary.  
NOTE: The Job Setup button is disabled if an Adobe PDF file  
or an RDO with PDF pages that has been secured against  
printing. An error message notifying the user that the PDF  
has been secured will be displayed. The button will also be  
disabled if the Print as separate jobs option has been  
selected.  
14. The Print as file type pull-down menu allows the user to  
select the appropriate output format for files that do not have  
the necessary file extension.  
Selecting an option other than Printer default will NOT cause  
the file to be converted to the selected file type.  
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6. Quick Print  
15. Select the appropriate radio button:  
•
Print as one job: Jobs are printed as one job. The  
default job ticket is applied, but can be modified by  
clicking the Job Setup button.  
•
Print as separate jobs: Jobs are printed separately with  
the default job ticket applied to each file. Job Setup and  
Page Range options are disabled.  
16. Click Print to submit the jobs to the printer in the order they  
are listed.  
NOTE 1: A dialog appears if the file contains PDF pages  
secured against printing. Follow the instructions in the dialog  
to print the file.  
NOTE 2: If Image Optimization for the selected printer is  
enabled, print speed are effected. Click the Cancel button  
and disable the optimization option if print speed is more  
important than image quality.  
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6. Quick Print  
Printing all the files in a selected directory  
To print all the files in a selected directory:  
1. Select the file type you wish to print in the Show file type pull-  
down menu.  
NOTE: By selecting a file type, only files of that type found in  
the directory will be printed. For example, if TIFF is the  
selected file type, all the TIFF files in the directory will be  
printed.  
2. Browse to the directory location and select the directory in  
the tree list. The directory path along with all the file  
extensions for the selected file type will appear in the File  
selected field.  
3. To print additional files or directory contents, perform the  
following:  
a. Select the List multiple files to print checkbox. The  
Quick Print window expands to reveal the job list at the  
bottom of the screen.  
b. Click the Add button to add the contents of the directory  
selected above. Files matching the selected file type will  
appear in the job list.  
NOTE: If you have selected Adobe PDF or RDO files  
containing PDF files that are password protected, you  
will be prompted to change the security settings for those  
files in Adobe Acrobat, and then re-add them.  
4. Browse to the location of the next document or directory  
using the directory tree box, or select a different file type from  
the Show file type pull-down to add files of that type from the  
same directory.  
5. Highlight a file name or directory name in the Directory tree.  
6. Click the Add button to add the file name or directory  
contents to the job list.  
7. Repeat this process until you have added all of the desired  
jobs.  
8. Use the Move up and Move down buttons to arrange jobs in  
the appropriate print order from top to bottom.  
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6. Quick Print  
9. Click the Remove button to remove a selected job from the  
print list, or the Remove All button to clear the list.  
10. Select a printer from the Printers pull-down menu.  
11. Click the Printer Settings button to modify the printer  
settings as necessary.  
12. Specify the number of copies to be printed.  
13. Click the Job Setup button to modify the job ticket settings  
as necessary.  
NOTE: The Job Setup button will be disabled if an Adobe  
PDF file or an RDO with PDF pages has been selected that  
has been secured against printing. An error message  
notifying the user that the PDF has been secured will be  
displayed. The button will also be disabled if the Print as  
separate jobs option has been selected.  
14. The Print as file type pull-down menu allows the user to  
select the appropriate output format for files that do not have  
the necessary file extension. Selecting an option other than  
Printer default will NOT cause the file to be converted to the  
selected file type.  
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6. Quick Print  
15. Select the appropriate radio button:  
a. Print as one job: Jobs are printed as one job. The  
default job ticket is applied, but can be modified by  
clicking the Job Setup button.  
b. Print as separate jobs: Jobs are printed separately  
with the default job ticket applied to each file. Job Setup  
and Page Range options are disabled.  
c. Click Print to submit jobs to the printer. If multiple jobs  
are being printed, they will be submitted in the order they  
are listed.  
NOTE 1: A dialog will appear if the file contains PDF  
pages secured against printing. Follow the instructions in  
the dialog to print the file.  
NOTE 2: If Image Optimization for the selected printer  
has been enabled, print speed will be effected. Click the  
<Cancel> button and disable the optimization option if  
print speed is more important than image quality.  
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7. File Manager  
This chapter discusses the File Manager application and provides  
instructions on how to copy, move, and delete objects or files.  
What is File Manager?  
File Manager is a substitute for the Windows Explorer, enabling  
you to manage large numbers of documents stored on the  
Windows file system. Use File Manager for moving and copying  
RDO objects.  
KEY POINT: DO NOT try to copy or move RDO documents using  
Windows Explorer; it is unfamiliar with RDO files and cannot  
manage them.  
File Manager also enables you to copy, delete, and move objects,  
print files, connect to network drives, run applications, and  
maintain disks.  
File Manager capabilities  
File Manager provides the following capabilities:  
•
•
•
•
Creating and managing directories  
Searching to find files  
Managing files  
Labeling and formatting disks  
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7. File Manager  
What is displayed in the File Manager window?  
KEY POINT: This book uses illustrations showing a DocuColor  
8000 Digital Press connected to a Fiery EXP8000 color  
server. Your system may vary depending on the digital press and  
color server for your work environment.  
The File Manager window displays a directory tree and a directory  
contents list; a directory tree only; or a directory contents list only.  
•
•
The directory tree displays the structure of the desktop as a  
set of levels. The highest level is the desktop which contains  
all other levels. Drives and storage devices, both local and  
remote, generally comprise the next level. The remaining  
levels are comprised of directories, subdirectories, and files.  
The directory contents list displays the subdirectories and files  
for a specified directory. The contents can be displayed as  
icons or a list of names. When contents are listed, their  
attributes are also displayed.  
If both the directory tree and directory contents list are displayed,  
they are separated by a split bar.  
Both a Status Bar and Toolbar can be displayed. The Toolbar can  
be customized.  
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7. File Manager  
Icons  
File Manager uses the following icons to represent drives,  
directories, and file types.  
•
•
•
•
•
Non-specific file  
Associated file  
.RDO document  
PostScript file  
Directory  
File Manager menus  
File Manager has the following menus:  
•
•
•
•
•
•
•
•
File menu  
Network menu  
Volume menu  
Tree menu  
View menu  
Options menu  
Window menu  
Help menu  
Each menu is briefly discussed starting on the next page.  
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7. File Manager  
File menu  
This menu contains of the following:  
•
•
•
•
•
Move: Allows you to move a file or directory.  
Copy: Allows you to copy a file or directory.  
Delete: Allows you to delete a file or directory.  
Rename: Allows you to rename a file or directory.  
Properties: Provides a dialog for choosing the file Attributes,  
such as Read Only, Archive, Hidden, or System.  
•
•
•
Run: Displays the Run dialog box, which allows you to start  
an application from the directory contents list.  
Print: Allows you to print the selected file from the contents  
list.  
Associate: Opens the Associate dialog box, which allows you  
to:  
–
–
–
Select a file with an extension that you want to associate  
with an application,  
Select a file that has an extension for which you want to  
change the association, or  
Remove the association between a file and an application.  
•
Create Directory: Opens the Create Directory dialog box,  
which allows you to create a new directory at the level  
(location) you specify.  
•
•
Search: Opens the Search dialog box, which allows you to  
enable File Manager to search for specific files or folders.  
Select Objects: Opens the Select Objects dialog box, which  
allows you to select non-contiguous files from the contents  
list. Once selected, you can perform an operation such as  
move or delete on the selected files.  
•
Exit: Closes the File Manager.  
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7. File Manager  
Network menu  
This menu contains the following:  
•
Map Network Drive: Opens the Map Network Drive dialog  
box, which allows you to connect to shared directories on the  
network. This is a standard Windows Map Network Drive  
dialog box.  
•
Disconnect Network Drive: Opens the Disconnect Network  
Drive dialog box, which allows you to disconnect your  
computer from a network drive.  
•
•
Share As: Opens the New Share dialog box, which allows  
you to share a directory.  
Stop Sharing: Opens the Stop Sharing Directory dialog box,  
which allows you to stop sharing directories.  
Volume menu  
This menu contains the following:  
•
Label Volume: Opens the Label Volume dialog box, which  
allows you to assign a label to a volume.  
A Volume Label is an attribute that names the volume in which  
the object is contained. It uses a string format and is case  
sensitive.  
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7. File Manager  
Tree menu  
This menu contains the following:  
•
Expand One Level: Displays one level of subdirectories for  
the selected drive or directory in the directory tree window.  
You can use the + shortcut key to perform this operation on the  
selected drive or directory.  
•
Expand Branch: Displays all subdirectories for the selected  
directory in the directory tree window.  
You can use the * shortcut key to perform this operation on the  
selected directory.  
•
•
Expand All: Displays all subdirectories for an entire drive.  
You can use the CTRL + * shortcut keys to perform this  
operation on the selected drive.  
Collapse Branch: Hides all subdirectories for the selected  
directory in the directory tree window.  
You can use the - shortcut key to perform this operation on the  
selected drive or directory.  
View menu  
This menu contains the following:  
•
•
•
•
Tree and Directory: Displays both the directory and the  
directory contents list in the directory tree window.  
Tree Only: Displays a directory tree only in the directory tree  
window.  
Directory Only: Displays the directory contents only in the  
directory tree window.  
Split: Allows you to move the split bar in the directory tree  
window. Use this command to change the display area  
allocated to either the directory or directory contents list.  
•
•
•
•
Large Icons: Displays the directory contents as large icons.  
Small Icons: Displays the directory contents as small icons.  
List: Displays the directory contents as a list.  
All Details: Displays the directory contents list with complete  
object information. The directory contents list displays the files  
and subdirectories for the selected directory.  
•
Partial Details: Opens the Partial Details dialog box, which  
allows you to customize the directory contents list to display  
specific object details.  
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7. File Manager  
•
Arrange object icons: Allows you to sort objects in the active  
directory by name, by type, by size, by date, or by specified  
attribute. Also allows you to arrange items so they do not  
overlap one another and so that all text is clearly visible.  
•
•
Line Up Icons: Arranges icons in the directory contents list  
into columns.  
By Object Type: Opens the Object Type dialog box, which  
allows you to specify the type of objects displayed in the  
directory window.  
Options menu  
This menu contains the following:  
•
•
•
Confirmation: Opens the Confirmation dialog box, which  
allows you enable or disable confirmation messages when you  
delete, copy, or move objects and directories.  
Font: Opens the Font dialog box, which allows you to change  
the display font File Manager used for the directory windows.  
The font change applies to all directory windows.  
Customize Toolbar: Opens the Customize Toolbar dialog  
box, which allows you to add, remove, or arrange the buttons  
in the Toolbar.  
•
•
•
Toolbar: Allows you to display or hide the Toolbar.  
Status Bar: Allows you to display or hide the Status Bar.  
Minimize On Use: Allows you to reduce File Manager to an  
icon when the application is running.  
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7. File Manager  
Window menu  
This menu contains the following:  
•
•
•
•
•
•
New Window: Opens an additional window in File Manager.  
Cascade: Displays the window(s) in a cascade pattern.  
Tile Horizontally: Displays the window(s) horizontally.  
Tile Vertically: Displays the window(s) vertically.  
Arrange icons: Arranges the icons in your window(s).  
Refresh: Refreshes the window(s) to reflect changes you  
have made.  
•
Directory list: Lists the directory(s) currently open in File  
Manager.  
Help menu  
This menu contains the following:  
•
•
Help Topics: Opens the File Manager Help application.  
About File Manager: Opens the File Manager Information  
dialog box, which contains copyright information for the File  
Manager application.  
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7. File Manager  
Using File Manager Help  
The online Help provides in depth, step-by-step instructions for  
using the various FIle Manager features and functions, including:  
•
Navigating the directory window: This includes information  
and instructions for:  
–
–
–
–
–
Connecting a network drive  
Disconnecting a network drive  
Selecting a drive  
Selecting a directory and  
Expanding or collapsing a directory tree  
•
Working with directories: This online Help information  
includes step-by-step instructions for:  
–
–
–
–
–
–
–
Creating a directory  
Searching for a directory  
Moving a directory  
Copying a directory  
Deleting a directory  
Renaming a directory  
Sharing directories in File Manager  
Also included here are details about sharing information  
across host workstations.  
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7. File Manager  
•
Working with files: This includes information and instructions  
for:  
–
–
–
–
–
–
–
–
–
–
–
Selecting a file or group of files  
Canceling selected files  
Copying a file  
Moving a file  
Renaming a file  
Deleting a file  
Printing a file  
Searching for a file  
Opening a file  
Associating a file with an application  
Starting an application  
•
•
Working with disks: This includes information about:  
–
–
–
–
Labeling a volume on a floppy disk  
Labeling a volume on a hard disk  
Labeling a volume on an optical disk  
Formatting a disk  
Customizing File Manager: This includes information and  
instructions for:  
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
Customizing the File Manager window  
Moving the split bar"  
Minimizing File Manager window  
Changing the File Manager window font  
Opening a new directory window  
Arranging multiple directory windows  
Arranging object icons  
Refreshing directory windows  
Closing a directory window  
Changing information displayed in the contents list  
Displaying specific object details  
Choosing the type of objects to display  
Sorting objects  
Customizing the Toolbar  
Displaying or Hiding the Status Bar  
Displaying or hiding confirmation messages  
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7. File Manager  
To access and use the online Help for File Manager, perform the  
following steps:  
1. From Windows Start: Programs, select Xerox FreeFlow  
Software: File Manager. The File Manage application  
opens:  
2. From the Help drop-down list, select Help Topics.  
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7. File Manager  
The Help dialog is displayed.  
3. Select the desired Help topic.  
4. When finished, close the Help dialog box by selecting  
(Close) in the title bar.  
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8. Security Certification  
If your site requires a high security communication and you are  
connected to a DocuSP color server, you will need to implement  
the client-side secured FTP and/or Secure IPP security certificate  
in order to communicate with the DocuSP 4.x/5.x color server.  
This is discussed in detail in the System Adminstration Guide,  
Chapter 6, “Installing a security certificate” on page 6-11.  
The Security Certification application is used for installing the  
certificate and checking the status of an existing certificate on the  
DocuSP 4.x/5.x color server.  
NOTE 1:The security certificate must be enabled on the DocuSP  
color server. Refer to your DocuSP documentation for more  
information.  
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8. Security Certification  
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9. Hints and tips  
This chapter provides hints and tips to help you work more  
efficiently with the FreeFlow Scanner software.  
NOTE: Hints and Tips may also be accessed from the online Help.  
Page feed direction and image orientation  
Page feed controls have no relationship to output image  
orientation. Page feed direction and image orientation are  
mutually exclusive.  
Definition of portrait and landscape  
Portrait orientation is where the image is upright on a paper  
aligned vertically. Landscape orientation is where the image is  
upright on a paper aligned horizontally.  
Landscape  
Portrait  
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9. Hints and tips  
Definition of SEF and LEF  
SEF (short edge feed) refers to the shorter edge of a document as  
the first edge to contact the Document Feeder rolls; for example,  
the 8.5 inch side of an 8.5 x 11 inch document.  
LEF (long edge feed) refers to the longer edge of a document as  
the first edge to contact the Document Feeder rolls; for example,  
the 11 inch side of an 8.5 x 11 inch document.  
LEF  
SEF  
The page feed and orientation controls are only used to describe  
to the scanner how the original image has been loaded into the  
document feeder. They have no bearing on how your image is  
oriented (landscape or portrait) when printed.  
The SEF/LEF toggle buttons and the Rotate A button (Advanced  
Scanning) have no relationship to final image orientation. When  
properly set, they simply ensure that when previewing, your image  
appears upright in the Preview window.  
NOTE: When scanning large numbers of documents from the  
Document Feeder, arrange them LEF to achieve faster throughput  
speed.  
Guide to choosing an Original Type for your scan  
Use the following table to help you choose which Original Type  
(Advanced Scanning) to choose for your original documents:  
If your original is:  
Choose  
Automatic  
A mixed batch of originals, of different  
type or of multiple types per page, such  
as halftones with text  
A photograph or continuous tone image,  
or a very high frequency halftone with a  
screen frequency higher than 200 lpi, or a  
mix of several types of images  
Photograph  
A halftone with a screen frequency  
between 112 and 200 lpi  
Fine Halftone  
A halftone less than 112 lpi  
Text or line art  
Coarse Halftone  
Text  
A mix of coarse halftones and text, such  
as found in a newspaper  
Coarse Halftone & Text  
(Laser Print)  
A mix of fine halftones and text, such as  
found in magazines  
Fine Halftone & Text  
(Magazine)  
A mix of photographs and text. (For this  
purpose, treat halftones with a screen  
frequency higher than 200 lpi as  
photographs.)  
Photograph & Text  
(Paste-up)  
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9. Hints and tips  
Guide to choosing a Media Type  
Use the following table to help you choose the best Media Type  
(Advanced Scanning) for your original documents:  
If your original is:  
Choose  
A continuous tone image developed on  
light-sensitive paper using a chemical  
emulsion  
Photograph  
An original that was printed with oil-based Inkjet  
inks on an ink jet printer  
An original that was printed with oil-based  
inks on a web or sheet fed offset press.  
Common examples include newspapers,  
posters, books, magazines  
Fine Lithographic  
An original that was printed by fusing  
electrostatic toner to paper  
Laser/Xerographic  
Unknown/Other  
Any original that does not fall into the  
above categories  
Understanding Resolution  
Choosing a Resolution option for your output image can be a  
difficult thing. You may ask, “What is the best resolution to  
choose?” In order to answer that question, you need to have an  
understanding of resolution. Before you choose a resolution from  
the drop-down list, read the following definition of “resolution” and  
how you can choose the best option for your scan job.  
When you work with bitmap or digital images like digital  
photographs, you work with pixels. Pixel stands for picture  
element. A pixel is the smallest unit in a computer image or  
display. Every image on your computer is made up of a colored  
grid of pixels.  
For example, your digital camera records pixels, your scanner  
converts physical images into pixels, your photo editing software  
manipulates pixels, your computer monitor displays pixels, and  
your printer paints pixels onto paper. In the digital world, "inches"  
do not exist, only pixels do.  
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9. Hints and tips  
The key to successfully editing, scanning, and printing images lies  
in understanding how pixels transform into inches and vice versa.  
Resolution is the interpreter between the physical world of inches  
and the digital world of pixels. When you scan an image, the  
scanner translates inches into pixels using resolution. When you  
print an image, the printer translates pixels into inches using  
resolution. So what's resolution? Unfortunately, the word is used  
in different ways in different contexts. "Camera resolution" usually  
means something slightly different from "image resolution,” and  
"printer resolution" is something else yet again.  
The two faces of resolution  
“Resolution” is used in two basic ways. In some contexts,  
resolution refers to the pixel count of an image. An image with lots  
of pixels is often called a "high resolution" image. However, in  
other contexts, resolution refers to the density of pixels in a given  
linear area such as an inch. This "density" is expressed as ppi  
(pixels per inch) or dpi (dots per inch), and this density number is  
embedded invisibly in a bitmap image, as an instruction to output  
devices, such as a printers. For clarity, we will refer to the first  
type of resolution as pixel count resolution and the second as  
embedded resolution.  
The difference between pixel count resolution & embedded resolution  
Embedded resolution tells your printer how far apart to spread the  
pixels in a printed image. It determines how "fine grained" the  
printed image will look. It is completely independent of the pixel  
count of the image. A high-pixel-count image can have a low  
embedded resolution or vice versa. Embedded resolution is  
inversely proportional to the size of the printed image. Given the  
same pixel count, a high embedded resolution will result in a  
smaller printed image (the pixels are packed together more  
tightly), and a low embedded resolution will result in a larger  
image (the pixels are more spread out).  
Embedded resolution, however, does not affect the size (in bytes)  
of your image or its appearance on a computer screen; those  
properties are determined solely by the pixel count. The byte-size  
of the image file is directly proportional to the pixel count, as is its  
size on your computer screen, which simply displays all the pixels  
in the image in a fixed one-to-one grid.  
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9. Hints and tips  
What is the difference between ppi and dpi?  
The term ppi (pixels per inch) originated in the world of computers,  
and dpi (dots per inch) in the world or printing, but today they are  
often used interchangeably.  
What resolution should I use to scan an image?  
As with taking a digital photo, your intended use for the image  
determines your best scanning resolution. For example, a 4x6  
inch photograph scanned at 300 ppi will have large pixel  
dimensions and will appear large on a computer screen, while the  
same photograph scanned at 72 ppi will have fewer pixels and will  
appear much smaller on a screen.  
Scanning resolution is expressed in terms of dpi or ppi. The  
scanning resolution not only determines how many pixels will be  
captured, it also gets embedded into the image as an invisible  
piece of information for future output devices. To calculate the  
pixel dimensions of a scanned photograph, multiply the scanning  
resolution by the dimension in inches: Resolution x Inches =  
Pixels. Using this formula you can calculate the pixel dimensions,  
for example, of a 4x6 inch photograph scanned in using 300 ppi:  
•
•
300 pixels/inch x 4 inches = 1200 pixels  
300 pixels/inch x 6 inches = 1800 pixels  
This means that your 4" x 6" photograph will be displayed as 1200  
x 1800 pixels on your monitor, making it look very large on your  
monitor and causing the image to spill over the edges.  
You could resize the scanned photograph in your main imaging  
application (such as Adobe Photoshop or Paint Shop Pro), or you  
could rescan it using a lower resolution (ppi) setting. To calculate  
the resolution that you should use to scan a photo/image, first  
decide how big you want your image to appear on your monitor  
(Pixels/Inches = Resolution).  
For example, if you want your 4" by 6" photograph to appear as  
400 x 600 pixels on the monitor, then you would scan it in at 100  
ppi. If you want to create a 100 x 150 pixel thumbnail, you would  
scan in your 4 inch x 6 inch photograph at 25 ppi.  
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9. Hints and tips  
NOTE: Keep in mind that as you increase your scanning  
resolution you create larger files that might be inordinately large  
for e-mailing or web publishing. Below are a list of some possible  
resolution and image size combinations:  
Original image  
Scan resolution  
Pixel count  
.BMP file size  
4x6 inches  
4x6 inches  
4x6 inches  
4x6 inches  
4x6 inches  
72 ppi/dpi  
288x432  
400x600  
600x900  
800x1200  
1200x1800  
364 kb  
100 ppi/dpi  
150 ppi/dpi  
200 ppi/dpi  
300 ppi/dpi  
703 kb  
1.54 mb  
2.74mb  
6.17 mb  
What embedded resolution should I use to print an image?  
The chart below illustrates how embedded resolution affects the  
printed dimensions of an image:  
Pixel dimensions  
Image resolution  
Printed size  
8.89" x 6.67"  
640 x 480  
72 ppi  
300 ppi  
2.13" x 1.60"  
800 x 600  
72 ppi  
300 ppi  
11.11" x 8.33"  
2.67" x 2.00"  
1024 x 768  
1280 x 960  
1600 x 1200  
2400 x 1600  
72 ppi  
300 ppi  
14.22" x 10.67"  
3.41" x 2.56"  
72 ppi  
300 ppi  
17.78" x 13.33"  
4.27" x 3.20"  
72 ppi  
300 ppi  
22.22" x 16.67"  
5.33" x 4.00"  
72 ppi  
300 ppi  
33.33" x 22.22"  
8.00" x 5.33"  
Given the same number of pixels, a higher embedded resolution  
shrinks the final printed output.  
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9. Hints and tips  
How do I calculate what resolution I need to print a 4"x6" image?  
You can use the simple resolution formula to calculate the  
embedded resolution you need for any given output. For  
example, imagine a two megapixel camera that creates a 1600 by  
1200 pixel image. You can print this image at any number of  
different sizes by specifying different embedded resolutions. Take  
the length of the image in pixels and divide it by your target length  
in inches. The resulting number is the embedded resolution in ppi  
(or dpi):  
•
•
•
•
•
•
•
1600 pixels/11 inches = 145 ppi  
1600 pixels/10 inches = 160 ppi  
1600 pixels/9 inches = 177 ppi  
1600 pixels/8 inches = 200 ppi  
1600 pixels/6 inches = 266 ppi  
1600 pixels/4 inches = 400 ppi  
1600 pixels/2 inches = 800 ppi  
As your desired printing area decreases, your resolution  
increases. As a general rule, you can get a good, photo-quality  
print at 200 ppi or above. However, photo quality is in the eye of  
the beholder. You will probably need to experiment to find the  
resolution that looks acceptable on your printer.  
What is printer resolution and do I need to worry about it?  
Printer resolution is the number of ink dots printed on an inch of  
paper measured in dpi (dots per inch). Most of today's printers  
have a resolution of 300 or 600 dpi. In most cases, the printer's  
resolution will not affect how you size and scale images. If you  
print your image at its actual size in inches, printer resolution will  
never effect the size of your printed image.  
If you want to control the quality of your printed image for a  
professional result such as an image destined for publication in a  
newspaper or magazine, you can calculate the optimal resolution  
for your image based on a printer's LPI (lines per inch).  
For most printers there is an optimum image resolution, beyond  
which increasing the embedded resolution of the image (ppi)  
makes no discernible effect on the output quality. Each printer can  
only print so many lines per inch (LPI). LPI measures the number  
of halftone dots a printer can create in an inch of paper. Halftone  
dots are how a printer simulates continuous shades of colors while  
only using four colors: cyan, magenta, yellow, and black (some  
photo-quality printers also add light cyan and light magenta).  
Every individual pixel in your image will be represented by a  
random pattern of these smaller, various-sized printer dots. This  
process is also called screening or halftoning.  
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9. Hints and tips  
To obtain a quality print, your image resolution should be slightly  
higher than the printer's given LPI. To calculate this ideal  
resolution, multiply the LPI by about 1.5 to obtain the ideal pixel  
per inch (ppi) figure for your image. For example, given a 360 dpi  
photo-quality printer with a 150 lpi, you can get a photo-quality  
print if your image has 150 x 1.5 or 225 ppi. If you do not know  
your printer's lpi, the best way to find your optimal print resolution  
is to experiment. Print a test image at various resolutions to find  
out what your minimum ppi is for a photo-quality print. A good test  
image is a close up picture of a newspaper or a photo that has  
some angled straight edges in it.  
Black and white scanning mode  
In Black and White mode, scan Long Edge Feed (LEF) whenever  
possible. Scanning LEF allows the scanner image module to  
travel quickly across the document, allowing it to finish a scan  
quicker, and if scanning from the Document Feeder, to begin  
scanning the next document sooner. To scan a large stack of  
documents quickly using the Document Feeder, feed the stack  
LEF.  
NOTE: When scanning in Grayscale or Color modes, feed your  
originals Short Edge Feed (SEF). This is significantly faster than  
Long Edge Feed for these modes.  
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9. Hints and tips  
Using scan tickets  
Scan tickets are a powerful feature of the scanner software. They  
allow you to store all the settings for common or complex scan  
jobs (including Image Quality Windows and Custom Page Sizes)  
so that you can quickly reload the settings instead of manually  
reprogramming the scan job.  
Save common settings as Scan Tickets. This allows you to retain  
and reuse the scan settings from the Basic Features, Image  
Quality, and Image Size tabs, instead of manually entering them  
one at a time.  
For more information on scan tickets and step-by-step instructions  
for creating, using, backing up, and deleting scan tickets, refer to  
the online Help (Advanced Scanning).  
Using custom page sizes  
The scanner supports many standard paper sizes, as well as  
allows the user to set custom page sizes. If you frequently scan  
odd-sized pages, save those sizes as custom page sizes to save  
yourself time.  
For more information on custom page sizes and step-by-step  
instructions for creating and custom page sizes, refer to the online  
Help (Advanced Scanning).  
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9. Hints and tips  
Using custom defaults  
When the scanner software (Advanced Scanning) is launched,  
default settings such as page size, scan resolution, etc. may not  
be suitable for your scanning needs. You can save yourself time  
and start scanning more quickly by setting custom defaults so that  
the scanner is ready to scan with minimal adjustment.  
For more step-by-step instructions on creating custom defaults,  
refer to the online Help (Advanced Scanning).  
Special image processing needs  
Separate documents with special image processing needs from  
the rest of the original documents. These “special” documents  
may include pages that require special image quality or image  
size adjustments. By separating these documents you can scan  
the common pages quickly as a batch and then devote the time  
needed for making the custom adjustments for the exceptional  
pages.  
Scan in Black and White for fastest throughput  
Only scan in color or gray modes if you need color or gray output.  
Your scanner is capable of very sophisticated halftone processing,  
allowing it to represent many shades of gray in a smaller, binary  
file.  
Be sure Hole Fill is enabled before using Interactive Preview  
The Hole Fill operation is performed during the page scan. When  
the page is fed through the Document Feeder, the scanner detects  
the holes by "seeing" the CVT Ski through the holes as the page is  
fed through the Feeder.  
If you select Photograph or Photograph & Text mode, the Hole Fill  
feature is automatically disabled. You must select the Hole Fill  
check box on the Image Quality tab to enable the feature.  
For more information, refer to the online Help (Advanced  
Scanning).  
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10. Technical data  
Automatic Document Feeder (ADF)  
Maximum paper  
dimensions  
11.7 x 17 inches (296.7 mm x 431.1 mm)  
Minimum paper  
dimensions  
6.5 x 5.5 inches, short edge feed (165.1 x 139.7 mm)  
Throughput  
Binary Black and white (B/W) (@ 600 dpi):  
•
•
65 images per minute (ipm) single-sided  
20 ipm two-sided  
8-bit Grayscale (@ 600 dpi):  
•
•
30 ipm single-sided  
20 ipm two-sided  
24-bit Color (@ 400 dpi):  
•
•
20 ipm single-sided  
20 ipm two-sided  
Paper Capacity  
•
•
•
100 sheets (20# xerographic bond)  
13-32# (49 to 120 gsm) single-sided stock  
16-32# (61 to 120 gsm) two-sided stock  
Color spaces & resolutions  
supported  
•
•
RGB: 72, 75, 96, 100, 120, 150, 200, 240, 300, 400, 600 dpi  
Production Color (24-bit): 72, 75, 96, 100, 120, 150, 200, 240,  
300, 400, 600 dpi  
•
•
Grayscale: 72, 75, 96, 100, 120, 150, 200, 240, 300, 400, 600,  
1200 dpi  
Binary B/W: 72, 75, 96, 100, 120, 150, 200, 240, 300, 400,  
600, 1200 dpi  
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10. Technical data  
Scanner  
Platen size  
12 x 18 inches (304.8 mm x 457.2 mm) scanning area  
Color spaces & resolutions  
supported  
•
•
RGB: 72, 75, 96, 100, 120, 150, 200, 240, 300, 400, 600 dpi  
Production Color (24-bit): 72, 75, 96, 100, 120, 150, 200, 240,  
300, 400, 600 dpi  
•
•
Grayscale: 72, 75, 96, 100, 120, 150, 200, 240, 300, 400, 600,  
1200 dpi  
Binary B/W: 72, 75, 96, 100, 120, 150, 200, 240, 300, 400,  
600, 1200 dpi  
Input document types  
•
•
•
•
Xerographic  
Lithographic  
Photographic  
Inkjet  
Optional accessories  
Foot switch  
Functions as a remote "start scan" button.  
6-meter SCSI cable  
Allows greater distance between scanner and host PC  
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11. Maintenance  
This chapter provides maintenance information and instructions  
for the various scanner components.  
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11. Maintenance  
Maintenance intervals  
The scanner requires minimal maintenance by the operator.  
However, it is essential that you perform these tasks when  
indicated to ensure reliable operation and maximum product life.  
Preventive maintenance intervals  
To avoid any maintenance delays, ensure that you have the  
necessary spare parts and cleaning supplies on hand.  
Component  
Air Filter  
Action  
Replace  
Maintenance interval  
Replace after 3,000 hours.  
•
•
The scanner software will notify you when  
the Air Filter requires replacement.  
Refer to the online Help (Advanced  
Scanning) for step-by-step  
instructions on replacing the filter.  
Feed and Retard Replace  
Rollers  
•
•
Replace after 100,000 feeds.  
The scanner software will notify you when  
the Feed and Retard Rollers require  
replacement.  
Refer to the online Help (Advanced  
Scanning) for step-by-step  
instructions on replacing the rollers.  
Automatic  
Document  
Feeder  
Clean  
Clean  
Clean the ADF whenever there is paper dust  
visible in the feeder.  
Refer to the online Help (Advanced  
Scanning) for step-by-step  
instructions on cleaning the ADF.  
Document Glass  
Clean daily or whenever specks are  
noticeable in scanned images.  
Refer to the online Help (Advanced  
Scanning) for step-by-step  
instructions on cleaning the  
Document Glass.  
ConstantVelocity Clean  
Transport (CVT)  
Ski  
Clean whenever hole-punch marks are  
noticeable in scanned images.  
Refer to the online Help (Advanced  
Scanning) for step-by-step  
instructions on cleaning the CVT Ski.  
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11. Maintenance  
Contacting Xerox  
Before contacting Xerox for a service problem, perform the  
following steps:  
Also refer to the Online Help for additional information and step-  
by-step instructions.  
1. For image quality problems, first attempt to resolve the  
problem using the image quality troubleshooter.  
2. For worn out customer replaceable units, first attempt to  
replace the component yourself.  
3. If you have received a message directing you to call for  
service:  
a. Write down the service code.  
b. Locate the scanner serial number and telephone number  
on the Scanner Support Configuration tab.  
c. If there is no telephone number listed on the  
Configuration tab, use the number listed below.  
Telephone numbers and World Wide Web address  
Telephone:  
(Customer Technical Support)  
1-800-821-2797  
TTY:  
(Customer Technical Support)  
1-800-821-2797  
Supplies Hotline:  
Internet:  
1-800-828-5881  
http://www.xerox.com  
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11. Maintenance  
Spare parts and supplies  
Part name  
Part number  
600K89591  
ADF Feed Roller Assembly  
Air Filter Kit  
600K89580  
8R3669  
Xerox Platen Glass Cleaner  
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12. Troubleshooting  
This chapter directs you to basic troubleshooting information. This  
troubleshooting information is found in the online Help (Advanced  
Scanning/Help menu/Troubleshooting). The online Help provides  
step-by-step instructions for troubleshooting and fixing various  
problems.  
Image quality problems  
Image quality problems may include:  
•
The output image has lines, streaks or other artifacts:  
–
–
–
Output image has a dark line, white narrow streak(s), or a  
distinct edge not present in the original  
Output image is dark, a "Negative Compression Fault"  
occurs, or the image appears broken up  
Images or text from the back side of the page shows  
through on the output image  
–
–
Output image has spots or specks  
Output image has hole punch marks  
•
The output image is distorted in some way  
–
–
Output image is skewed, stretched, or distorted  
Output images are inconsistent, despite using the same  
scan settings  
–
–
Output image is posterized (light to dark transitions are  
choppy)  
Output image seems artificial, or areas around objects in  
the image seem to glow  
–
–
Diagonal edges and other fine details look jagged  
Output image is blotchy in areas of smooth gradation  
For specific information and step-by-step instructions go to the  
online Help: From the Advanced Scanning dialog box, select  
Troubleshooting from the Help menu drop-down list. The online  
Help dialog box opens; click on the Image Quality Problems link.  
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12. Troubleshooting  
Clearing paper jams and misfeeds  
The online Help provides specific step-by-step procedures for  
clearing paper jams and misfeeds from the scanner. You can  
access this information by opening the Advanced Scanning  
feature (click on the Advanced Scanning button from the Scan and  
Print dialog box). From Advanced Scanning, select  
Troubleshooting from the Help menu drop-down list. The online  
Help dialog box opens; click the Clearing Jams & Misfeeds link.  
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