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HP OfficeJet G Series
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HP OfficeJet G Series
Contents
1
Additional setup information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Install your HP JetDirect Print Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Connect and configure the print server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Install the software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Set basic fax settings using the front panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Set the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Set the fax header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Enter text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Set the answer mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Set the Rings to Answer setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Remove and reinstall your HP OfficeJet software . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
2
3
Review your unit’s front panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Use your HP OfficeJet with a Macintosh . . . . . . . . . . . . . . . . . . . . 7
Review the Director . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Customize the Director . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Review the Toolbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
4
5
Get help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Where can I find help? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Setup Poster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
OnScreen Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
AppleGuide Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Internet help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Load paper or transparency film, or load originals. . . . . . . . . . . 13
Load the input tray with letter-, legal-, or A4-size paper . . . . . . . . . . . . . . . . . . . . . . 14
Review tips for loading specific types of paper . . . . . . . . . . . . . . . . . . . . . . . . . 15
HP papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Legal-size paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Labels (only works with printing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Postcards (only works with printing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Continuous (banner) paper (only works with printing) . . . . . . . . . . . . . . . . 17
Load the input tray with envelopes (only works with printing) . . . . . . . . . . . . . . . . . . 17
Set the paper type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Change the paper size for fax jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Load originals on the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Load originals in the automatic document feeder (ADF) . . . . . . . . . . . . . . . . . . . . . . 20
Process letter- or A4-size originals exclusively . . . . . . . . . . . . . . . . . . . . . . . . . 21
Process legal- or mixed-size originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Avoid paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
6
Use the Workplace features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Access the HP Workplace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Create a fax cover page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Contents
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HP OfficeJet G Series
Annotate documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Create links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Use links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
7
8
Use the print features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Start a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Use the scan features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Begin a scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Use an HP OfficeJet that is connected directly to your Macintosh . . . . . . . . . . . 30
Use an HP OfficeJet that is networked . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
9
Use the copy features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Make copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Initiate the process from your HP OfficeJet . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Initiate the process from your Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Stop copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
10 Use the fax features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Using AppleGuide Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Enable fax confirmation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Send a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Initiate the process from your HP OfficeJet . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Initiate the process from your Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Initiate the process from within a program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Receive a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Receive a fax manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Save frequently used fax numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
11 Support services and warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Use Hewlett-Packard’s support services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Hewlett-Packard limited warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
12 Technical information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Regulatory notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
ii
Contents
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1
Additional setup information
This section provides assistance in resolving installation and configuration issues,
setting fax header information using the front panel, and adding and removing software.
The standard installation instructions are provided in your Setup Poster, which you
should retain for later use.
Install your HP JetDirect Print Server
Your OfficeJet G Series may be networked using the HP Jet Direct 300X Print Server. For
the latest information regarding networking, visit the HP Web site at:
Connect and configure the print server
If you have already connected your HP OfficeJet to your Macintosh via the USB port, you
must remove the USB cable and unplug the HP OfficeJet before setting up the Jet Direct
Print Server.
To connect and configure the print server
1
Using the instructions provided with the HP JetDirect Print Server and the 1284C
cable provided with the OfficeJet, set up the hardware.
NOTE
Do not use the CD-ROM included in the print-server package.
2
Turn on the device and insert the HP OfficeJet G Series CD-ROM into your CD-ROM
drive.
3
4
5
6
7
8
Locate and double-click on the HP Network Utility on the CD-ROM.
Select HP DeskWriter from the Select a drop-down list box.
Choose the HP OfficeJet G Series you want to install and click OK.
Select the Settings entry in the list on the left side.
Select TCP/IP in the Please select a setting: drop-down list box and click Edit.
Assign the IP number, subnet mask, and router address provided by your network
administrator.
Chapter 1—Additional setup information
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HP OfficeJet G Series
Install the software
To install the software
1
Double-click the HP All-in-One Install icon on the CD.
After the Macintosh reboots, the All-in-One Setup Wizard runs.
2
3
When asked to choose a device, select TCP/IP and enter the IP number of the
JetDirect box in the dialog.
Complete the setup wizard.
Set basic fax settings using the front panel
You can access basic fax settings from the front panel. In the U.S., regulations require
that your name and number appear on every fax. The minimum settings that we
recommend are described in the following topics.
Set the date and time
Follow these steps to set the date and time manually.
1
2
3
On the front panel, press Menu.
Press 5, and then press 1.
After Enter date appears, enter the date and time using the keypad.
Use only the last two digits for the year.
4
After you finish entering your the date and time, press ENTER.
The date and time appear on the display.
Set the fax header
Follow these steps to enter your name and fax number.
1
2
3
4
5
On the front panel, press Menu.
Press 5, and then press 2.
Enter your name using the guidelines provided in the next section, “Enter text.”
Using the keypad, enter your fax number.
After you finish entering your fax number, press ENTER.
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Chapter 1—Additional setup information
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HP OfficeJet G Series
Enter text
The following list provides tips for entering text using the front-panel keypad.
•
•
•
Press the keypad numbers that correspond to the letters of a name.
ABC
2
These letters correspond to
this number, and so on.
Press a button multiple times to see a letter first in uppercase and then in lowercase.
JKL
5
To get this character:
Press 5 this many times:
J
1
j
2
K
3
k
4
L
5
l
6
5
7
After the correct letter appears, press X (>), and then press the number that
corresponds to the next letter in the name. Again, press multiple times until the
correct letter appears.
•
•
To insert a space, press Space (#).
To enter a symbol, such as a hyphen or parenthesis, press Symbols (*) to scroll
through a list of symbols.
•
•
If you make a mistake, press W (<) to clear it, and then make the correct entry.
After you are done entering text, press ENTER to store your entries.
Set the answer mode
To set the answer mode, choose one of the following:
•
If you want your HP OfficeJet to answer every fax call automatically, verify that
Auto Answer is enabled. (The light next to Auto Answer on the front panel is on
when the feature is enabled. Press the Auto Answer button to turn it on or off.)
•
If you do want to answer fax calls manually, turn Auto Answer off.
Set the Rings to Answer setting
This setting tells your HP OfficeJet how many rings should occur before it answers an
incoming call. Follow these steps to change the Rings to Answer setting manually.
To use this feature, Auto Answer must be enabled. The light next to Auto Answer is
on when the feature is enabled. Press the Auto Answer button to turn it on or off.
1
2
3
Press Menu.
Press 5, and then press 3.
After Answer on Ring appears, press X (>) to scroll to the desired number of
rings.
4
After the number you want appears, press ENTER.
Chapter 1—Additional setup information
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HP OfficeJet G Series
Remove and reinstall your HP OfficeJet software
When you remove a program, you need to remove all files associated with that program,
not just the files you see in a particular program folder.
NOTE
Before removing your HP OfficeJet Software, make sure to save any cover pages,
fax logs, and phone books that you wish to maintain.
1
2
Remove the following applications from your Macintosh:
—Applications:HP All-in-One Software
—Applications:Readiris
Remove the following files from your Macintosh:
—System Folder:Extensions:DRS6 Files
—System Folder:Extensions:HP OfficeJet Fax
—System Folder:Extensions:HP OfficeJet Print
—System Folder:Extensions:HP OfficeJet Scan
—System Folder:Extensions:HP OfficeJet G55 USB
—System Folder:Extensions:HP OfficeJet G55xi USB
—System Folder:Extensions:HP OfficeJet G85 USB
—System Folder:Extensions:HP OfficeJet G85xi USB
—System Folder:Extensions:HP OfficeJet G95 USB
—System Folder:Extensions:TWAIN Data Sources:HP Scan DS
—System Folder:Preferences:HP All-in-One Prefs
—System Folder:Preferences:Readiris Prefs
—System Folder:Startup Items:HP Director Alias
To reinstall the software, see the Setup Poster that came with your HP OfficeJet.
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Chapter 1—Additional setup information
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2
Review your unit’s front panel
You can perform many functions using either the front panel or the HP OfficeJet
G Series software. The method you choose may depend on the function you need to
perform, or it may depend on which is the most convenient.
Even if you do not connect your HP OfficeJet to a Macintosh (also called stand-alone
use), you can use the front panel to process fax and copy jobs. You can change a wide
variety of settings using the front-panel buttons and menu system. Depending on your
model, your front panel may look slightly different from the following. Consult the
legend for a brief explanation of a specific feature.
Left side of front panel
A
D
E
B
F
G
H
C
Feature
Purpose
A
B
C
D
Access one-touch speed-dial buttons (fax model only).
Turn Auto Answer on/off (fax model only).
Start fax (fax model only).
Use keypad to dial fax numbers, enter reduction/enlargement
percentages, enter number of copies, or enter text.
E
F
Access various scan, copy, and fax settings.
Select or save displayed entry.
G
H
Scroll through scan-copy-fax-setting options.
Stop job, or exit menu.
Chapter 2—Review your unit’s front panel
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HP OfficeJet G Series
Right side of front panel
K
M
E
F
L
J
G
H
I
Feature
Purpose
E
F
G
H
I
Access various scan, copy, and fax settings.
Select or save displayed entry.
Scroll through scan-copy-fax-setting options.
Stop job, or exit menu.
Start copy.
J
Access special copy features, such as Fit to Page, Clone, or Poster.
Select a specific Macintosh or program to scan to.
Start scan.
K
L
M
Turn unit on/off.
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Chapter 2—Review your unit’s front panel
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