HP Hewlett Packard HP 7110 Officejet Wide Format Eprinter CR768AB1H User Manual

hp officejet  
7100 series  
all-in-one  
reference guide  
contents  
make a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27  
increase copy speed or quality . . . . . . . . . . . . . . . . . . . . . . . . . . 27  
reduce or enlarge a copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28  
make copies lighter or darker . . . . . . . . . . . . . . . . . . . . . . . . . . . 28  
change color intensity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28  
enhance text sharpness and photo colors . . . . . . . . . . . . . . . . . . . 28  
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contents  
collate copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34  
cancel a scheduled fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47  
receive a fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48  
receive a fax automatically. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48  
receive a fax manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48  
print reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48  
generate automated reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49  
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hp officejet 7100 series  
contents  
connect your parallel cable adapter . . . . . . . . . . . . . . . . . . . . . . 77  
setup for simple sharing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78  
connect your usb port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78  
connect your hp officejet to a phone, modem, or answering machine . . 79  
remove and reinstall your hp officejet software. . . . . . . . . . . . . . . . . . 79  
learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80  
reference guide  
iii  
contents  
index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81  
iv  
hp officejet 7100 series  
get help  
1
help  
description  
win mac  
X
X
Setup Poster  
The Setup Poster provides instructions for setting up and  
configuring your HP Officejet. Make sure you use the correct  
poster for your operating system (Windows or Macintosh).  
X
Product Tour  
The tour provides a brief introduction to the HP Officejet and  
its capabilities, so you can start using it immediately. You can  
take the tour immediately after installing the HP Officejet  
software, or to take the tour at any time, do the following:  
1
Double-click the HP Officejet 7100 Series shortcut on  
the Windows desktop.  
2
3
In the HP Director, click Help, then choose Product Tour.  
After the Product Tour dialog box appears, insert the  
HP Officejet 7100 Series CD-ROM into your computer’s  
CD-ROM drive, and click Search.  
X
X
User’s Guide  
The onscreen User’s Guide provides detailed information on  
using your HP Officejet and its features. It also provides  
detailed information on topics ranging from paper types to  
using other programs with your HP Officejet.  
For Windows users: Go to the Director, click Help, and then  
choose User’s Guide.  
For Macintosh users: Go to the Director, click Tools, and then  
choose View Onscreen Guide.  
X
X
X
X
Reference Guide  
This printed Reference Guide contains information on using  
your HP Officejet and provides additional troubleshooting  
assistance for the installation process.  
Support and  
Specifications  
booklet  
The printed Support and Specifications booklet provides  
information for your HP Officejet, including how to order  
supplies and accessories, technical specifications, support,  
and warranty information.  
X
X
Troubleshooting  
help  
To access troubleshooting information, go to the Director,  
click Help, then choose Troubleshooting. Troubleshooting is  
also available via the Help button that appears on some error  
messages.  
X
Internet help and  
technical support  
If you have Internet access, you can get help from the  
HP website at:  
The website also provides answers to frequently-asked  
questions.  
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chapter 1  
help  
description  
win mac  
X X  
Readme file  
After you install your software, you can access the Readme  
file from either the HP Officejet 7100 Series CD-ROM or the  
HP Officejet 7100 Series program folder. To access the  
Readme file, do the following:  
For Windows: go to the Windows taskbar, click Start, point  
to Programs or All Programs (XP), point to Hewlett-Packard,  
point to HP Officejet 7100 Series, and then choose View the  
Readme File.  
For Macintosh: go to the  
HD:Applications:HP Officejet Software folder.  
X
Dialog-box help  
For Windows: Clicking Help in a dialog box displays  
information about options and settings within the dialog box.  
To get help while working in a  
dialog box, click Help.  
X
X
Accessories guide The Accessories guide provides information on attaching and  
setting up the HP 250-sheet plain paper tray, as well as how  
to load paper into it. It also includes information about the  
two-sided printing accessory.  
2
hp officejet 7100 series  
quick start  
2
You can perform many functions using either the front panel or the HP Officejet  
software.  
Even if you do not connect your HP Officejet to a computer, you can use the front  
panel to copy, print photos, or fax documents. You can change a wide variety  
of settings using the front-panel buttons and menu system.  
tutorial  
This brief tutorial teaches you how to use your HP Officejet to make a copy,  
adjust copy settings, and change settings. This is not a comprehensive tutorial;  
its purpose is to familiarize you with the front panel and the different buttons. It  
should take about ten minutes to complete the tutorial, after which you can  
experiment on your own.  
Note: We highly recommend that you take this tutorial before you start  
using your HP Officejet for daily tasks.  
Review the table of contents or the index to find out about the other front-panel  
tasks covered in this Reference Guide.  
before you begin  
Do the following:  
Follow the instructions in the Setup Poster to set up your HP Officejet. You  
should install the HP Officejet software before connecting the HP Officejet  
to the computer.  
If you are using Macintosh OS X, once the HP Officejet software is  
installed, add your printer to the Print Center. For more information, see  
add your hp officejet in the onscreen User’s Guide.  
Make sure paper is loaded in the main tray. If you need more information,  
see load paper on page 19.  
Have available a color photograph or picture that is smaller than Letter or  
A4 size. You will use this image for tutorial activities.  
Obtain a two or three-page document. You will use it for tutorial activities.  
front panel features  
The front panel is divided into the following main regions:  
Fax area  
Keypad  
Shared buttons and front-panel display  
Copy area  
Scan area  
On button  
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chapter 2  
Review the illustrations below and identify the location of the buttons on the front  
panel. You will not use all of the front-panel features in the tutorial, but you may  
find it helpful to note the locations of all the buttons.  
Left side of the front panel showing the Fax area and the keypad  
Turn Auto Answer on/off.  
Scroll through speed-dial entries.  
Access one-touch speed-dial buttons.  
Change the fax resolution.  
Use keypad to dial fax  
numbers or enter text.  
Redials the most recently  
dialed number.  
Start fax.  
Right side of the front panel showing the shared buttons and front-panel display, the Copy area, and  
the Scan area  
Set the copy quality.  
Select a currently displayed menu  
Choose the number of copies.  
Reduce or enlarge a copy.  
Select a specific  
item or value.  
Front-panel display.  
software program  
to scan to, or a  
computer, if on a  
network  
Scroll through settings  
options.  
Turn the  
HP Officejet on  
or off.  
Access photo card,  
copy, fax, scan, and  
network settings  
options.  
Start a scan.  
Start a copy.  
Access special copy features,  
such as Fit to Page, Mirror,  
MarginShift, or Poster.  
Make two-sided copies.  
Choose the paper type and  
paper tray.  
Stop a job or exit a menu.  
Make brightness and contrast adjustments when faxing and copying.  
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hp officejet 7100 series  
quick start  
make a copy  
1
Follow the instructions below to make a copy of your color photo or picture.  
Open the lid of your HP Officejet and place your picture face down in the  
bottom-right corner of the scanner glass with the sides of the picture  
touching the right and bottom edges.  
Top edge of  
original  
2
In the Copy area of the front panel, press Start Copy, Color.  
If you had wanted to save the picture to the computer, you would have  
pressed Start Scan. If you had wanted to fax the picture, you would have  
pressed the Black or Color button in the Fax area. For this tutorial, you will  
continue making a copy.  
The default is a single copy. Pressing the Start Copy, Color button on the  
HP Officejet automatically prints one color copy of the picture on the glass.  
If you had pressed the Start Copy, Black button, the HP Officejet would  
have made a single grayscale copy of your color picture.  
enhance your copy  
1
Without moving your photo or picture from the glass, press the Number of  
Copies button two times until 2 Copies is showing.  
2
Press Start Copy, Black on the front panel.  
The HP Officejet makes two black and white copies of your picture.  
Notice that you did not have to do anything else but select the number of  
copies and press a start key. Now you will change an additional setting  
before making more copies.  
3
4
Press Number of Copies one more time to increase the copies to 3.  
Press the Reduce/Enlarge button.  
Custom 100% appears in the front-panel display.  
Use this option to reduce or enlarge your picture.  
reference guide  
5
       
chapter 2  
5
6
Press 5 and then the 0 button on the keypad so that 50% appears, then  
press Enter.  
Press Color on the front panel.  
The HP Officejet prints three color copies of your picture, reduced by  
50%.  
If you do not do anything else with your HP Officejet, the settings that you  
adjusted will return to their default settings within two minutes. The number  
of copies returns to one and the copy percentage returns to 100%.  
7
If you do not want to wait, press Cancel.  
Next you will use one of the Special Features options to enlarge your  
photograph.  
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9
Press Special Features until Fit to Page appears.  
Press Enter.  
10 Press Start Copy, Black or Start Copy, Color.  
A copy of your picture is printed, which fills the whole page.  
Next, you will review the automatic document feeder.  
copy from the automatic document feeder  
Your HP Officejet has an automatic document feeder (ADF), which you can use  
to load multiple originals for faster copying, faxing, or scanning. In the next part  
of this tutorial, you are going to make a fast copy of your two or three-page  
document.  
1
2
3
Remove the photo from the glass.  
Place the two or three originals face-up in the automatic document feeder.  
Adjust the paper-width guide to fit the size of your original.  
A message appears on the front-panel display indicating that the originals  
are loaded.  
4
5
Press the Quality button until Fast is lit.  
Press Start Copy, Black or Start Copy, Color.  
The documents are fed through the ADF and are quickly copied.  
Next, you will review the Menu button.  
menu button review  
The Menu button lets you enter the menu system that you use to change photo  
card, fax, and copy settings, as well as perform maintenance and print reports.  
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hp officejet 7100 series  
       
quick start  
1
2
Press Menu.  
The first submenu appears, which depends on what model of HP Officejet  
you have.  
Press Menu repeatedly to view all the submenus.  
The submenus are as follows:  
0:Photo Card (some models)  
1:Copy Setup  
2:Fax Functions  
3:Print Report  
4:Speed Dial Setup  
5:Basic Fax Setup  
6:Advanced Fax Setup  
7:Status and Maintenance  
8:Network Setup (if network hardware is installed, advanced users  
only)  
Some options are available only on certain models of your HP Officejet.  
3
4
Press Menu.  
Press 7, then press 1.  
This selects Status and Maintenance, then selects the Check Ink Level.  
The ink supply levels for both the black ink cartridge (#14) and the tri-color  
ink cartridge (#14) appear in the front-panel display.  
5
Press Cancel to clear the front-panel display, if desired.  
This concludes the brief tutorial.  
Review the rest of this Reference Guide to find out how to make other  
changes and use other features.  
reference guide  
7
 
chapter 2  
front panel overview  
Left side of the front panel  
2
3
4
5
1
6
7
8
9
10  
Right side of the front panel  
11  
12  
13  
14 15 16  
17  
18  
26  
19 20 21 22  
23  
24  
25  
feature  
purpose  
1
2
3
4
5
6
7
Auto Answer: when the green light is on, fax transmissions will  
automatically be accepted.  
Speed Dial: use to access speed-dial numbers that have been set up from  
the front panel or with the HP Director software.  
One-Touch Speed-Dial Buttons: use to access the first 10 speed-dial  
entries.  
Phone Hook: the green LED in the shape of a phone indicates that the fax  
line is in use when lit.  
Needs Attention: the amber LED in the shape of an exclamation point  
indicates that the device needs attention.  
Resolution: use to set the fax resolution to Fine, Standard, 300 dpi, or  
Photo. It will remain at the most recent setting until changed.  
Pause/Redial: redials the most recently dialed number when in the ready  
state. Inserts a pause (hyphen) when in the dialing state.  
8
9
Start Fax - Black: starts a black and white fax.  
Start Fax - Color: starts a color fax.  
8
hp officejet 7100 series  
               
quick start  
feature  
purpose  
10  
11  
Keypad: use to dial fax numbers, and enter numbers such as the quantity  
of copies or percentages when reducing or enlarging. You can also enter  
text using the keypad.  
Menu: use to access the menu system. The menus that are available  
depend which model of the HP Officejet you have. Menu options include;  
Photo Card Functions, Copy Setup, Fax Functions, Print Report, Speed  
Dial Setup, Basic Fax Setup, Advanced Fax Setup, Status & Maintenance,  
and Network Setup.  
12  
Arrows: use to scroll through menu settings, through options within  
settings, or to move forward or backward to erase a text entry.  
13  
14  
15  
Enter: use to select or save the displayed setting.  
Quality: use to select the quality of the copy from Best, Normal, or Fast.  
Number of Copies: use to change the number of copies for this copy job.  
This button can be used in conjunction with the arrow keys or the keypad  
to make additional copies.  
16  
17  
Reduce/Enlarge: use to reduce or enlarge an original to a specified  
image size on paper loaded in the selected tray. The original may be fed  
from the automatic document feeder (ADF) or placed on the glass.  
Scan To: use to access a list of software programs that an image can be  
scanned to. You must configure the Scan To list using the HP Officejet  
software on the PC prior to using this feature.  
18  
19  
On: turns the HP Officejet on and off.  
Two-Sided Copy: use to make hands-free two-sided copies. Available only  
if you have the two-sided printing accessory and the automatic document  
feeder (ADF).  
20  
Tray Select/Paper Type: use to select the paper type. The main paper tray  
supports plain paper and specialty papers. If your HP Officejet has the  
250-sheet plain paper tray, use this button to select both the paper type  
and the paper tray to use.  
21  
Lighter/Darker: use to adjust the lightness and darkness of the copies you  
make and the faxes you send.  
22  
23  
24  
25  
Cancel: use to stop a job, exit a menu, or exit button settings.  
Start Copy - Black: use to start a black and white copy.  
Start Copy - Color: use to start a color copy.  
Special Features: use to access options that let you reduce or enlarge to  
a specified copy image size on paper loaded in the selected tray. The  
options are Normal, Fit to Page, Which Size?, Poster, 2 on 1, MarginShift  
and Mirror.  
reference guide  
9
                     
chapter 2  
feature  
purpose  
26  
Start Scan: use to start the scan of an original from the ADF or the glass  
to the designated Scan To destination. If no change was made to the Scan  
To destination, the image will be scanned to the HP Photo View Center  
(Windows) or HP Scan Window (Macintosh) if the HP Officejet software  
is installed.  
use your hp officejet with a computer  
If you installed the HP Officejet software on your computer according to the  
Setup Poster, you can access all the features of the HP Officejet using the  
HP Director.  
review the hp director  
The HP Director is available through the desktop shortcut.  
For Windows Users: Do one of the following:  
Double-click the HP Officejet 7100 Series shortcut on the Windows  
desktop.  
In the Windows taskbar, click Start, point to Programs or All Programs  
(XP), point to Hewlett-Packard, choose HP Officejet 7100 Series, then  
choose HP Director.  
For Macintosh Users: Double-click the HP Director icon on the desktop.  
See the HP Officejet 7100 Series: Onscreen User’s Guide for comprehensive  
onscreen information about the Director.  
For Windows Users: Go to the HP Director, click Help, and then choose User’s  
Guide.  
For Macintosh Users: Go to the HP Director, click Tools, and then choose View  
Onscreen Guide.  
The following figure shows some of the features available through the  
HP Director for Windows.  
10  
hp officejet 7100 series  
           
quick start  
4
1
2
3
11  
10  
9
8
7
6
5
feature  
purpose  
1
Help: provides access to onscreen assistance in the form of an onscreen User’s  
Guide, Troubleshooting, Product Tour, Director Help, and information about  
your HP Officejet.  
2
3
4
5
Fax: displays the Send Fax dialog box where you can enter the fax recipient  
information, specify the fax quality and color, and start a fax job.  
Settings: displays dialog boxes that allow you to view or change various  
settings for print, scan, copy, photo card, Director, maintenance, and fax.  
Scan Picture: scans a picture and displays it in the HP Photo View Center after  
first previewing it in the HP Image Viewer.  
Copy: displays the Copy dialog box where you can select the paper type,  
number of copies, the color, the size, the Creative Copy features, and start a  
copy.  
6
7
View Images: displays the Photo View Center, where you can view and edit  
images, use creative printing, make and print a photo album, print, e-mail, or  
fax an image, upload an image to the web, or save an image.  
Scan Document: scans the document and displays it in the HP Image Viewer for  
previewing. After you accept the preview, the document is scanned into the text  
editing program that you have set up.  
8
9
OfficeJetWeb: launches your browser and accesses the HP Officejet website.  
Address Book: provides access to the Windows address book.  
Log: displays a list of faxes recently sent and received.  
Status: displays the status window.  
10  
11  
reference guide  
11  
chapter 2  
The following figure shows some of the features available through the  
HP Director for Macintosh. Consult the legend for a brief explanation of a  
specific feature.  
1
2
3
4
5
6
7
8
9
10  
11  
The Director for Macintosh, in OS9 and OSX  
Feature  
Purpose  
1
2
3
HP Workplace: displays the HP Workplace, where you can view thumbnails,  
view and edit images, print single or multiple photos.  
Scan: scans a document or photo into the HP Scan Window, where you can  
select a destination.  
Scan Chooser: provides a short cut to the chooser, where you can select the  
HP Officejet 7100 Series as the scanning device.  
4
5
6
7
8
Copy: copies in black and white or color.  
Fax: scans a document and opens the fax program.  
Email: scans a document or photo and attaches it to an e-mail message.  
OCR: scans a document and converts it to text for editing in a word processor.  
Tools: accesses the Toolbox, which you can use to maintain and configure the  
HP Officejet 7100 Series.  
9
Customize: displays options for customizing the appearance and functionality  
of the Director and scanning.  
10  
11  
Help: accesses Help for assistance with the HP Officejet software.  
About: accesses copyright information about the HP Officejet software.  
12  
hp officejet 7100 series  
 
quick start  
hp officejet menu functions  
Access Menu functions by pressing the corresponding numbers for each menu  
option. For example: to set the language and country, press Menu, then press 7  
and 7. This automatically selects the Status and Maintenance menu, then selects  
the Set Country and Language option.  
Not all features are available on all models.  
reference guide  
13  
   
chapter 2  
4:Speed Dial  
Setup  
0:Photo Card  
Functions  
1:Copy Setup  
2:Fax  
Functions  
3:Print Report  
1:Individual  
Speed Dial  
1:Last  
Transaction  
1:Save Photos to  
PC  
0: Collation  
1:Scan and Fax  
Black Only  
1:Enhancements  
2:Paper Size  
2:Group Speed  
Dial  
2:Fax Log  
2:Print Proof  
Sheet  
2:Send Fax Later  
Black Only  
3:Speed Dial List  
4:Menu Settings  
5:Self-Test Report  
3:Delete Speed  
Dial  
3:Scan Proof  
Sheet  
3:Color Intensity  
3:Fax  
Forwarding  
Black Only  
4:Set Copy  
Defaults  
4:Print Speed  
Dial List  
4: Print Photos  
4: Polling to  
Receive  
6:Automatic  
Reports Setup  
5:Restore Copy  
Factory Settings  
5:Reprint Faxes  
in Memory  
5:Basic Fax  
Setup  
6:Advanced  
Fax Setup  
7:Status and  
Maintenance  
8:Network  
Setup  
1:Check Ink  
Level  
1:Date and Time  
2:Fax Header  
1:Automatic  
Reports Setup  
JetDirect  
CFG IPX/SPX  
CFG TCP/IP  
CFG LINK  
2:Clean  
PrintHeads  
2:Answer Ring  
Pattern  
3:Rings to  
Answer  
3:Align  
PrintHeads  
3:Busy Redial  
4:Paper Size  
4:No Answer  
Redial  
4:Perform Color  
Calibration  
5:Tone or Pulse  
Dialing  
5:Automatic  
Reduction  
5:Restore  
Factory Defaults  
6:Backup Fax  
Reception  
6:Set Power  
Save Mode Time  
7:Error  
Correction Mode  
7:Set Language  
and Country/  
Region  
Press Menu to display the menu  
functions.  
8:Silent Detect  
Press  
you want.  
Press Enter to select the displayed  
setting.  
or  
to move to the setting  
8:Ring and Beep  
Volume  
14  
hp officejet 7100 series  
load originals and load paper  
3
You can copy from originals loaded on the glass or in the automatic document  
feeder. You can also print and copy onto a variety of paper types, weights,  
sizes, and transparency films. It is important, however, that you choose the right  
paper and make sure that it is loaded correctly and not damaged.  
print using 4800 optimized dpi  
Print using 4800 Optimized dpi to get the best print quality when you are  
printing your photos on photo paper. With this setting the HP Officejet prints  
significantly slower. To achieve 4800 Optimized dpi, you must select one of the  
following types of photo paper:  
hp premium photo paper  
hp premium plus photo paper, matte  
hp premium plus photo paper, glossy  
hp colorfast photo paper, glossy  
hp photo paper  
snapshot photo media, 4 x 6 (Windows only)  
Other Photo Papers (Windows only)  
and hp everyday photo paper, semi gloss, will print at 1200 dpi.  
print using 4800 optimized dpi in Windows  
1
2
Open the photo you wish to print.  
Load the photo paper in the main paper tray. For more information, see  
load paper on page 19 and tips for loading other types of paper in the  
main tray on page 22.  
3
4
From the program’s File menu, select Print, then Properties or Preferences,  
and then click the Setup tab.  
In the Paper Type list, choose a type of photo paper.  
Your HP Officejet automatically sets the Print Quality to Best.  
5
6
In the Paper Size list, choose the appropriate paper size.  
In the Photo Paper Printing area, select 4800 x1200 Optimized dpi.  
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chapter 3  
select 4800 x1200 Optimized dpi for high resolution photo printing  
7
print using 4800 optimized dpi in Macintosh OS 9  
1
2
Open the photo you wish to print.  
Load the photo paper in the main paper tray. For more information, see  
load paper on page 19 and tips for loading other types of paper in the  
main tray on page 22.  
3
From the program’s File menu, select Print.  
The Print dialog box opens.  
4
5
6
7
Select Paper Type/Quality from the list.  
Select the Quality tab.  
In the Paper Selection area, select Photo Paper from the Group list.  
In the Paper Selection area, select the appropriate photo paper from the  
Type list.  
Your HP Officejet automatically sets the Quality to Best.  
8
9
In the Quality area, select the High Resolution Photo option.  
Note: You must select Photo Paper from the Group list before you can  
access this option.  
Click OK.  
16  
hp officejet 7100 series  
 
load originals and load paper  
print using 4800 optimized dpi in Macintosh OS X  
1
2
Open the photo you wish to print.  
Load the photo paper in the main paper tray. For more information, see  
load paper on page 19 and tips for loading other types of paper in the  
main tray on page 22.  
3
4
From the program’s File menu, select Print.  
The Print dialog box opens.  
Select Paper Type/Quality from the list.  
Macintosh OS X  
5
6
In the Paper tab, choose a type of photo paper from the Paper type list.  
Your HP Officejet automatically sets the Quality to Best.  
In the Quality area, select the High Resolution option.  
Note: You must select a type of photo paper from the Paper type list before  
you can access this option.  
7
Click Print.  
load originals  
Your HP Officejet provides two ways to load originals for copying, scanning,  
and faxing. You can do the following:  
Load originals on the glass  
Load originals in the automatic document feeder  
load originals on the glass  
You can copy or scan any original by placing it on the glass.  
Note: Many of the Special Features options, such as Which Size? or Poster,  
will not work correctly if the glass and lid backing are not clean. For more  
information, see clean the glass and clean the lid backing on page 57.  
reference guide  
17