HP Color LaserJet CM1312 MFP Series
User Guide
HP Color LaserJet CM1312 MFP Series
User Guide
Copyright and License
Trademark Credits
Adobe®, Acrobat®, and PostScript® are
trademarks of Adobe Systems Incorporated.
© 2008 Copyright Hewlett-Packard
Development Company, L.P.
Reproduction, adaptation, or translation
without prior written permission is prohibited,
except as allowed under the copyright laws.
Microsoft®, Windows®, and Windows®XP
are U.S. registered trademarks of Microsoft
Corporation.
The information contained herein is subject
to change without notice.
Windows Vista™ is either a registered
trademark or trademark of Microsoft
Corporation in the United States and/or other
countries.
The only warranties for HP products and
services are set forth in the express warranty
statements accompanying such products
and services. Nothing herein should be
construed as constituting an additional
warranty. HP shall not be liable for technical
or editorial errors or omissions contained
herein.
UNIX® is a registered trademark of The Open
Group.
Edition 2 04/2009
Part number: CC430-90975
Table of contents
2 Control panel
3 Software for Windows
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iii
4 Use the product with Macintosh
5 Connectivity
6 Paper and print media
7 Use product features
iv
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8 Print tasks
Cancel a print job ............................................................................................................................... 66
Use features in the Windows printer driver ........................................................................................ 67
Set advanced printing options ........................................................................................... 68
9 Copy
Use copy ............................................................................................................................................ 74
One-touch copy ................................................................................................................. 74
Restore the copy-settings defaults .................................................................................... 80
Copy mixed-size originals .................................................................................................................. 83
10 Color for Windows
Print in Grayscale .............................................................................................................. 86
Color themes ..................................................................................................................... 87
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v
13 Photo
14 Manage and maintain the product
Turn on password protection using the embedded Web server ...................................... 172
15 Problem solve
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Avoid repeated jams ....................................................................................................... 201
Solve common Windows problems ................................................................................. 223
Appendix A Supplies and accessories
Appendix B Service and support
Appendix C Specifications
viii
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Appendix D Regulatory information
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ix
x
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Product comparison
The product is available in the following configurations.
HP LaserJet CM1312 mfp
HP LaserJet CM1312 (fax/photo-card model)
Prints at speeds up to 12 pages per minute (ppm)
monochrome and 8 ppm color.
HP LaserJet CM1312 mfp, plus:
●
10/100 Base-T network port.
●
●
●
●
●
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PCL 6 printer drivers and HP postscript level 2 emulation.
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V.34 fax and 8-megabyte (MB) flash fax-storage memory.
Two RJ-11 fax phone line ports
Tray 1 holds up to 150 sheets of print media or up to 10
envelopes.
50-page automatic document feeder (ADF)
160-MB random-access memory (RAM)
Four memory card slots
Hi-Speed USB 2.0 port.
●
●
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128-MB random-access memory (RAM).
Flatbed scanner.
Color graphics display
2
Chapter 1 Product basics
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Product features
Performance
Prints at speeds up to 12 pages per minute (ppm) monochrome and 8 ppm color.
1,200 dots per inch (dpi) with Image REt 3600 text and graphics.
Adjustable settings to optimize print quality.
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●
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Print quality
The HP UltraPrecise print cartridge has a finer toner formulation that provides sharper text
and graphics.
Fax (HP LaserJet CM1312
(fax/photo-card model) only)
Full-functionality fax capabilities with a V.34 fax; includes a phone book, fax/tel, and
delayed-fax features.
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●
●
●
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Copy
Scan
Includes ADF (HP LaserJet CM1312 (fax/photo-card model) only) that allows faster, more
efficient copy jobs with multiple-page documents.
The product provides 1,200 pixels per inch (ppi), 24-bit full-color scanning from letter/A4-
size scanner glass.
The product provides 300 ppi, 24-bit full-color scanning from the ADF (HP LaserJet
CM1312 (fax/photo-card model) only).
Includes an ADF (HP LaserJet CM1312 (fax/photo-card model) only) that allows faster,
more efficient scan jobs with multiple-page documents.
Memory card slots (HP
LaserJet CM1312 (fax/photo-
card model) only)
Networking
TCP/IP
●
IPv4
IPv6
◦
◦
Printer driver features
Interface connections
Fast printing performance, built-in Intellifont and TrueType scaling technologies, and
advanced imaging capabilities are benefits of the PCL 6 printer language.
●
Hi-Speed USB 2.0 port.
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10/100 Base-T ethernet (RJ-45) network port (HP LaserJet CM1312 (fax/photo-card
model) only).
RJ-11 fax/phone cable ports (HP LaserJet CM1312 (fax/photo-card model) only).
N-up printing (printing more than one page on a sheet).
A supplies status page that displays the amount of life remaining in the print cartridge.
No-shake cartridge design.
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●
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●
●
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Economical printing
Supplies
Authentication for HP print cartridges.
Enabled supplies-ordering capability.
Accessibility
Online user guide that is compatible with text screen-readers.
Print cartridges can be installed and removed by using one hand.
All doors and covers can be opened by using one hand.
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Product features
3
8
9
Rear door for jam access
Hi-Speed USB 2.0 port
HP LaserJet CM1312 (fax/photo-card model) front view
1
2
3
4
5
6
7
Tray 1
Print-cartridge door latch
Top (face-down) output bin
Control panel
Automatic document feeder (ADF) input tray
Automatic document feeder (ADF) output bin
Memory card slots
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Product walkaround
5
HP LaserJet CM1312 (fax/photo-card model) Back view
8
Power connector
9
Rear door for jam access
Fax ports
10
11
Hi-Speed USB 2.0 port and network port.
Interface ports
1
2
3
Fax ports (HP LaserJet CM1312 (fax/photo-card model) only)
Network port (HP LaserJet CM1312 (fax/photo-card model) only)
Hi-Speed USB 2.0 port
6
Chapter 1 Product basics
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Control-panel walkaround
HP LaserJet CM1312 control panel
1
2
3
4
5
6
7
8
9
10
Liquid Crystal Display
OK button and navigation arrows
Cancel button: cancel the current selection
Copy Features button: access the Copy menu.
Copy Black button: perform a copy operation in black & white.
Lighter/Darker button: change the lightness or darkness of the scanned image.
Copy Color button: perform a copy operation in color.
# Copies button: specify the number of copies.
Back button: go back to the previous menu
Setup button: access the Setup menu.
8
Chapter 2 Control panel
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HP LaserJet CM1312 (fax/photo-card model) control panel
.
.
1
2
Speed dials. 4 speed dial buttons and one shift button to support up to 8 speed dials.
Fax Menu button. Access the fax menu.
Start Fax button. Initiate a fax from the control panel.
3
4
Alphanumeric buttons. Use the alphanumeric buttons to type data into the product control-panel display and dial
telephone numbers for faxing.
OK button and navigation arrows. Use these buttons to select and confirm menu choices.
Cancel button. Use this button to cancel the current menu selection.
Setup button. Access the main Setup menu.
Help button. Provides information about the message on the control-panel display.
Back button. Go back to the previous menu.
5
Copy Menu button. Access the Copy menu.
Start Copy Black button. Perform a black and white copy operation.
Start Copy Color button. Perform a color copy operation.
Scan Menu button. Access the scan menu.
6
7
Start Scan button. Perform a scan operation.
Photo Menu button. Access the photo menu.
Start Photo button. Print the selected photos from the memory card.
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Control-panel walkaround
9
Control-panel menus
Use the control-panel menus
To gain access to the control-panel menus, use the following steps.
1. Press Setup.
NOTE: To access the function specific menus (HP LaserJet CM1312 (fax/photo-card model)
only) press Fax Menu Copy Menu Scan Menu or Photo Menu.
2. Use the arrow buttons to navigate the listings.
Press OK to select the appropriate option.
●
●
Press Cancel to cancel an action or return to the Ready state.
Control-panel Setup menu
These sub menus are available from the control-panel main Setup menu:
Use the Copy setup menu to configure basic copy default settings such as contrast, collation, or
●
the number of copies printed.
Use the Reports menu to print reports that provide information about the product.
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●
Use the Fax setup menu to configure the outgoing and incoming fax options and the basic settings
for all faxes.
Use the Photo setup menu to configure the basic settings for printing photos from a memory card.
●
●
Use the System setup menu to establish basic product settings such as language, print quality,
or volume levels.
Use the Service menu to restore default settings, clean the product, and activate special modes
that affect print output.
●
●
Use the Network configuration menu to configure network settings such as TCP/IP configuration.
NOTE: To print a detailed list of the entire control-panel menu and its structure, print a menu map.
Table 2-1 Copy setup menu
Menu item
Sub-menu item
Auto Select
Mixed
Description
Default Optimize
Sets the default copy quality.
Printed Picture
Photograph
Text
Default lighter/darker
Default Collation
Sets the default contrast option.
Sets the default collation option.
On
Off
10 Chapter 2 Control panel
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Table 2-1 Copy setup menu (continued)
Menu item
Sub-menu item
Description
Default number of
copies
(Range: 1-99)
Sets the default number of copies.
Default Reduce/Enlarge Original=100%
Legal to Letter=78%
Sets the default percentage to reduce or enlarge a copied
document.
Legal to A4=83%
A4 to Letter=94%
Letter to A4=97%
Full Page=91%
Fit to page
2 pages per sheet
4 pages per sheet
Custom: 25 to 400%
On
Default Copy Draft
Default Multi-page
Advanced
Sets the default draft mode option.
Off
On
Sets the default multi-page flatbed copy option.
Enables or disables the color copy button.
Off
Color Copy
Lightness
The default light/dark setting for copies. Possible values
range from 1 to 11 with 6 being the default (no change) value.
Contrast
The default contrast setting for copies. Possible values
range from 1 to 11 with 6 being the default (no change) value.
Sharpen
The default sharpen setting for copies. Possible values
range from 1 to 11 with 6 being the default (no change) value.
Background Removal
The default background removal setting for copies. Possible
values range from 1 to 11 with 6 being the default (no
change) value.
Color Balance
The default color balance setting for copies. Possible values
range from 1 to 11 with 6 being the default (no change) value.
Values can be set for each of the following settings:
Red
●
●
●
Green
Blue
Grayness
The default grayness setting for copies. Possible values
range from 1 to 11 with 6 being the default (no change) value.
Restore defaults
Sets all customized copy settings to the factory default
values.
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Control-panel menus 11
Table 2-2 Reports menu
Menu Item
Sub-menu item
Sub-menu item
Description
Demo page
Prints a page that demonstrates print quality.
Menu structure
Prints a control-panel menu layout map. The active settings
for each menu are listed.
Configuration
report
Prints a list of all the product settings. Includes network
information when the product is connected to the network.
Supplies status
page
Prints the print-cartridge status. Includes the following
information:
Approximate pages remaining
Serial number
●
●
●
Number of pages printed
Network report
Displays status for:
Network hardware configuration
●
●
●
●
Enabled features
TCP/IP and SNMP information
Network statistics
Usage page
Displays the number of pages printed, faxed, copied, and
scanned by the product.
PCL font list
Prints a list of all installed PCL 5 fonts.
Prints a list of all installed PS fonts.
Prints a list of all installed PCL 6 fonts.
Prints out information about the color toner usage
Prints the service page
PS font list
PCL6 font list
Color usage log
Service page
Diagnostics page
Prints out diagnostic information about calibration and color
quality
Table 2-3 Photo setup menu
Menu Item
Sub-menu item
Sub-menu item
Description
Default image
Size
(List of available
photo image sizes)
The default image size for photos
Default lighter/
darker
The default light/dark setting for photos. Possible values
range from 1 to 11 with 6 being the default (no change)
value.
Default number of
copies
The default number of copies setting for photos. Possible
values range from 1 to 99.
12 Chapter 2 Control panel
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Table 2-3 Photo setup menu (continued)
Menu Item
Sub-menu item
Color
Sub-menu item
Description
Default output
color
Specify the default output for photos (color or black & white)
Black & white
Restore defaults
Restore the factory default settings for photo setup
Table 2-4 Fax setup menu (fax models only)
Menu Item
Sub-menu item
Sub-menu item
Description
Fax Set-up Utility
Utility for configuring the fax settings. Follow the on-screen
prompts and select the appropriate response for each
question using the arrow keys.
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Control-panel menus 13
Table 2-4 Fax setup menu (fax models only) (continued)
Menu Item
Sub-menu item
Time/Date
Sub-menu item
Description
Basic setup
(Settings for time
format, current
Sets the time and date setting for the product.
time, date format,
and current date.)
Fax Header
Your fax number
Company name
Automatic
TAM
Sets the identifying information that is sent to the receiving
product.
Answer mode
Sets the type of answer mode. The following options are
available:
Automatic: The product automatically answers an
incoming call on the configured number of rings.
●
●
Fax/Tel
Manual
TAM: A telephone answering machine (TAM) is
attached to the Aux phone port of the product. The
product will not pick up any incoming call, but only listen
for fax tones after the answering machine has picked
up the call.
Fax/Tel: The product must automatically pick up the
call and determine if the call is a voice or fax call. If the
call is a fax call, the product handles the call as usual.
If the call is a voice call, an audible synthesized ring is
generated to alert the user of an incoming voice call.
●
●
Manual : The user must press the Start Fax button or
use an extension phone to make the product answer
the incoming call.
Rings to answer
Distinctive Ring
(Range of 1-9)
Sets the number of rings that must occur before the fax
modem answers.
All Rings
Single
Allows a user to have two or three phone numbers on a
single line, each with a different ring pattern (on a phone
system with distinctive-ring service).
Double
All Rings: The product answers any calls that come
through the telephone line.
●
●
●
●
●
Triple
Single: The product answers any calls that produce a
single-ring pattern.
Double and Triple
Double: The product answers any calls that produce a
double-ring pattern.
Triple: The product answers any calls that produce a
triple-ring pattern.
Double and Triple: The product answers any calls that
produce a double-ring or triple-ring pattern.
Dial Prefix
On
Off
Specifies a prefix number that must be dialed when sending
faxes from the product.
14 Chapter 2 Control panel
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Table 2-4 Fax setup menu (fax models only) (continued)
Menu Item
Sub-menu item
Sub-menu item
Standard
Fine
Description
Advanced setup
Default Fax
Resolution
Sets the resolution for sent documents. Higher resolution
images have more dots per inch (dpi), so they show more
detail. Lower resolution images have fewer dots per inch and
show less detail, but the file size is smaller.
Superfine
Photo
Default lighter/
darker
Sets the darkness of outgoing faxes.
Fit to page
On
Off
Shrinks faxes that are larger than Letter-size or A4-size so
that they can fit onto a Letter-size or A4-size page. If this
feature is set to Off, faxes larger than Letter or A4 will print
on multiple pages.
Default glass size
Dialing Mode
Letter
A4
Sets the default paper size for documents being scanned
from the flatbed scanner.
Tone
Pulse
On
Sets whether the product should use tone or pulse dialing.
Redial if busy
Sets whether or not the product should attempt to redial if
the line is busy.
Off
Redial if no answer On
Off
Sets whether the product should attempt to dial if the
recipient fax number does not answer.
Redial Comm.
Error
On
Off
Sets whether the product should attempt to redial the
recipient fax number if a communication error occurs.
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Control-panel menus 15
Table 2-4 Fax setup menu (fax models only) (continued)
Menu Item
Sub-menu item
Detect dial tone
Sub-menu item
On
Description
Advanced setup
Sets whether the product should check for a dial tone before
sending a fax.
Off
On
Billing codes
Extension Phone
Stamp faxes
Enables the use of billing codes when set to On. A prompt
will appear that asks you to enter the billing code for an
outgoing fax.
Off
On
Off
On
Off
On
Off
When this feature is enabled, the user can press the 1-2-3
buttons on the extension phone to cause the product to
answer an incoming fax call.
Sets product to add the date, time, sender's phone number,
and page number to each page of the faxes that this product
receives.
Private receive
Setting Private receive to On requires the user to have set
a password in product security. After the password is set,
the following options are set:
Private receive is turned on.
●
●
●
All old faxes are deleted from memory.
Fax forwarding set to Off and is not allowed to be
changed.
All incoming faxes are stored in memory.
●
Fax Number
Confirmation
On
Off
On
Off
Verify that a fax number is valid by entering it a second time.
Allow Fax Reprint
Sets whether all received faxes stored in available memory
can be reprinted.
Fax/Tel Ring Time 20
Sets when the product should stop sounding the Fax/Tel
audible ring to notify the user of an incoming voice call.
30
40
70
Fax Speed
Fast(V.34)
Increases or decreases the allowed fax communication
speed.
Medium(V.17)
Slow(V.29)
Table 2-5 System setup menu
Menu Item
Language
Sub-menu item
Sub-menu item
Description
(List of available
control-panel
Sets the language in which the control panel displays
messages and product reports.
display languages.)
16 Chapter 2 Control panel
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Table 2-5 System setup menu (continued)
Menu Item
Sub-menu item
Sub-menu item
Description
Paper setup
Default paper size Letter
Sets the size for printing internal reports or any print job that
does not specify a size.
A4
Legal
Default paper type Lists available
Sets the type for printing internal reports or any print job that
does not specify a type.
media types.
Tray 1
Paper type
Paper size
Wait forever
Cancel
Sets the default size and type for tray 1.
Paper out action
Determines how the product reacts when a print job requires
a media size or type that is unavailable or when a specified
tray is empty.
Override
Select Wait forever to make the product wait until the
correct media is loaded.
●
●
●
●
Select Override to print on a different size paper after
a specified delay.
Select Cancel to automatically cancel the print job after
a specified delay.
If either Override or Cancel is chosen, the control
panel prompts for the number of seconds to delay. Use
the arrow keys to either decrease the time or increase
the time up to 3600 seconds.
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Control-panel menus 17
Table 2-5 System setup menu (continued)
Menu Item
Sub-menu item
Calibrate Color
Sub-menu item
Calibrate Now
After Power On
Description
Print quality
Perform a Color Pane Registration (CPR) and density
calibration. Select Calibrate Now to perform an immediate
calibration. Select After Power On to specify the minutes/
hours the product should wait after power on to perform an
automatic calibration (the default is 15 minutes).
Cartridge low
threshold
(Range of 1-20)
Sets the percentage at which the control panel generates a
low-toner message.
Replace supplies
Stop at Out
Sets how the product reacts when it detects that the print
cartridge has reached its estimated end of life.
Override out
Choose Stop at Out to stop printing when the estimated end
of life has been reached for a supply. Printing beyond this
point is possible using Override out. The supply does not
need to be replaced now unless the print quality is no longer
acceptable.
Choose Override out to allow the product to continue
printing when supply items have reached the end of their
estimated life. Using this option will eventually result in
unacceptable print quality. Consider having a replacement
cartridge available for when the print quality becomes
unacceptable.
Information about the remaining toner is not available when
printing in Override out mode.
Once an HP supply has reached the end of its estimated life,
HP's Premium Protection Warranty on that supply has
ended. For warranty information, see Print cartridge limited
Color supply out
Stop printing
Sets how the product should react when it detects that a
color cartridge has reached its estimated end of life. Select
Stop printing to stop all printing until the cartridge is
replaced, or select Continue black to continue printing in
black monochrome mode.
Continue black
Adjust Alignment Print Test Page
(photo card models
only)
Print out a tray-specific sheet of instructions and a test page
with a border that can be used to estimate the adjustment
needed to center the printed image on the page.
Adjust Tray 1
After printing the test page, use the options in the Adjust
Tray 1 menu to calibrate the tray. The following settings can
be adjusted for Tray 1:
X1 Shift
Y Shift
●
●
Volume Settings
(photo card models
only)
Alarm volume
Soft
Sets the volume levels for the product.
Ring volume
Medium
Loud
Off
Key-press volume
Phone line volume
Time/Date
(Settings for time
format, current time,
date format, and
current date.)
Sets the time and date setting for the product.
18 Chapter 2 Control panel
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Table 2-5 System setup menu (continued)
Menu Item
Sub-menu item
Sub-menu item
Description
Product security
On
Sets the product-security feature. When the setting is set to
On, you must set a personal identification number (PIN).
Off
Courier font
Regular
Dark
Sets Courier font values.
Table 2-6 Service menu
Menu item
Sub-menu item
Sub-menu item
Description
Fax Service
Clear saved faxes
Clear all faxes in memory.
These include any received
faxes (including non-printed,
non-sent PC upload, and non-
forwarded faxes), unsent faxes
(including delayed faxes), and
any printed faxes that are still in
memory. Deleted faxes cannot
be recovered. For each deleted
item, the fax activity log is
updated.
Run Fax Test
Perform a fax test to verify that
the phone cord is plugged in
the correct outlet and that there
is a signal on the phone line. A
fax test report is printed
indicating the results.
Print T.30 trace
Now
Prints or schedules a report
that is used to troubleshoot fax
transmission issues.
Never
If error
At end of call
Error correction
Fax Service Log
On
Off
The error correction mode
allows the sending device to re-
transmit data if it detects an
error signal. The default setting
is on.
The fax service log prints out
the last 40 entries in the fax log.
Cleaning mode
Cleans the product when
specks or other marks appear
on printed output. The cleaning
process removes dust and
excess toner from the paper
path.
When selected, the product
prompts you to load plain Letter
or A4 paper in tray 1. Press
OK to begin the cleaning
process. Wait until the process
completes. Discard the page
that prints.
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Control-panel menus 19
Table 2-6 Service menu (continued)
Menu item Sub-menu item
Sub-menu item
Description
PowerSave Time Off
1 minute
Specify the amount of idle time
before the product enters sleep
mode.
15 minutes
30 minutes
1 hour
2 hours
4 hours
High
USB speed
Sets the USB speed.
Full
Less paper curl
On
When printed pages are
consistently curled, this option
sets the product to a mode that
reduces curl.
Off
The default setting is Off.
Archive print
On
Off
When printing pages that will
be stored for a long time, this
option sets the product to a
mode that reduces toner
smearing and dusting.
The default setting is Off.
Restore defaults
Sets all customized settings to
the factory default values.
Table 2-7 Network configuration menu
Menu item
Sub-menu item
Automatic
Manual
Description
TCP/IP configuration
Automatic automatically configures all the TCP/IP settings via
DHCP, BootP or AutoIP.
Manual requires you to manually configure the IP address, subnet
mask, and default gateway.
The control panel prompts you to specify values for each address
section. Use the arrow buttons to increase or decrease the value.
Press OK to accept the value and move the cursor to the next field.
As each address is completed, the product prompts for address
confirmation before moving to the next one. After all three
addresses are set, the product automatically restarts.
Memory Card (memory
card products only)
On
Off
On
Off
Enables or disables the use of the memory card slots.
Auto crossover
Enable or disable the use of a standard 10/100 network cable when
the product is directly connected to a PC.
20 Chapter 2 Control panel
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Table 2-7 Network configuration menu (continued)
Menu item
Sub-menu item
Description
Network services
IPv4
Sets whether the product will use either IPv4, IPv6, or DHCPv6
protocol.
IPv6
DHCPv6
Yes
Show IP address
Link speed
Sets whether the product displays the IP address on the control
panel.
No
Automatic (Default)
10T Full
10T Half
100TX Full
100TX Half
Sets the link speed manually if needed.
After setting the link speed, the product automatically restarts.
Restore defaults
Resets all network configurations to their factory defaults.
Function specific menus (HP LaserJet CM1312 (fax/photo-card model) only)
The product features function-specific menus for faxing, copying, scanning, and managing photos on a
memory card. To access these menus, press the Fax Menu Copy Menu Scan Menu or Photo Menu
buttons respectively.
These are the features supported by the function specific menus.
Use the Fax menu to perform basic fax functions such as sending a fax or editing the phone book,
reprinting faxes that were previously printed, or printing faxes that are stored in memory.
●
Use the Copy menu to access basic copy functions and customize the copy output.
Use the Scan menu to scan to a memory card.
●
●
●
Use the Photo menu to display a list of photo options for a valid inserted memory card.
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Control-panel menus 21
Table 2-8 Fax Menu
Menu item
Sub-menu item
Send a fax
Sub-menu item
Description
Send
Send a fax. On screen
prompts guide the process.
Redial
Redial the last fax number
and resend.
Send fax later
Fax Job status
Allows a fax to be sent at a
later time and date.
Displays pending fax jobs,
and allows you to cancel
pending fax jobs.
Fax Resolution
Standard
Fine
Temporarily change the
resolution of outgoing faxes.
The resolution resets to
default after 2 minutes of idle
fax scan time.
Superfine
Photo
Receive
Print faxes
Prints stored faxes when the
private-receive feature is on.
This menu item appears only
when the private-receive
feature is turned on.
Block junk faxes
Add number
Modifies the junk fax list. The
junk fax list can contain up to
30 numbers. When the
product receives a call from
one of the junk fax numbers, it
deletes the incoming fax. It
also logs the junk fax in the
activity log along with job-
accounting information.
Delete number
Delete All Entries
Junk Fax list
Reprint faxes
Forward fax
Prints the received faxes
stored in available memory.
On
Off
Sets product to send all
received faxes to another fax
machine.
Polling receive
Allows the product to call
another fax machine that has
polling send enabled.
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Table 2-8 Fax Menu (continued)
Menu item
Sub-menu item
Sub-menu item
Description
Phone Book
Select an entry
Select an individual or group
dial entry for faxing.
Individual Setup
Group setup
Edits the fax phone book
speed dials and group-dial
entries. The product supports
up to 120 phone book entries,
which can be either individual
or group entries.
Delete entry
Delete a specific phone book
entry.
Delete All Entries
Phone Book report
Delete all entries in the phone
book
Print a list of all the individual
and group dial entries in the
phone book.
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Control-panel menus 23
Table 2-8 Fax Menu (continued)
Menu item
Sub-menu item
Sub-menu item
Never
Description
Fax Reports
Fax Confirmation
Sets whether or not the
product prints a confirmation
report after a successful
sending or receiving job.
Every fax
Send fax only
Receive fax
On
Include first page
Fax Error Report
Sets whether or not the
product includes a thumbnail
image of the first page of the
fax on the report.
Off
Every error
Send Error
Receive Error
Never
Sets whether or not the
product prints a report after a
failed sending or receiving
job.
Last Call Report
Fax Activity log
Prints a detailed report of the
last fax operation, either sent
or received.
Print log now
Auto Log Print
Print log now: Prints a list of
the faxes that have been sent
from or received by this
product.
Auto Log Print: Select On to
automatically print a report
after every fax job. Select Off
to turn off the automatic print
feature.
Phone Book report
Junk Fax list
Prints a list of the speed dials
that have been set up for this
product.
Prints a list of phone numbers
that are blocked from sending
faxes to this product.
Billing report
Prints a list of billing codes
that have been used for
outgoing faxes. This report
shows how many sent faxes
were billed to each code. This
menu item appears only when
the billing codes feature is
turned on.
All fax reports
Sub-menu item
Prints all fax-related reports.
Table 2-9 Photo Menu
Menu item
Sub-menu item
Description
View
View photos on the memory
card. Use the arrow buttons to
navigate through the photos.
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Table 2-9 Photo Menu (continued)
Menu item
Easy Print
Sub-menu item
Sub-menu item
Description
Individual photo
All photos (#-#)
A range of photos
Custom
Print photos quickly from the
memory card by selecting the
numbers of the photos you
want to print.
Thumbnail
Options
Fast
Print thumbnails of photos
from the memory card (30 per
page).
Best
Proof Sheet
Print proof sheet
Scan proof sheet
Print a proof sheet or scan a
proof sheet. The proof sheet
is a page of thumbnails (20
per page) generated from a
valid memory card. A marked
proof sheet can then be
scanned and the selected
images are printed at full size.
Current Settings
Select image size
Select paper size
Select paper type
Number of copies
Output Color
Adjust the default photo
settings for image size, paper
size, paper type, number of
copies, and output color (color
or black & white).
Rotate Photo
Slideshow
Rotate a photo stored on a
memory card.
View a slideshow of the
photos on a memory card.
Table 2-10 Copy Menu
Menu item
Sub-menu item
Sub-menu item
Description
Copies
Size
(1–99)
Specify the number of copies
Specify the size of the copy.
Original=100%
Legal to Letter=78%
Legal to A4=83%
A4 to Letter=94%
Letter to A4=97%
Full Page=91%
Fit to page
2 pages per sheet
4 pages per sheet
Custom: 25 to 400%
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Control-panel menus 25
Table 2-10 Copy Menu (continued)
Menu item
Light/Dark
Sub-menu item
Sub-menu item
Description
Specify the contrast of the
copy.
Options
Optimize
Select settings to optimize the
copy print quality.
Copy Paper
Specify the paper type for the
copies.
Multi-Page Copy
Copy Collation
Copy Draft
Copy multiple pages.
Specify the copy collation
Specify the print quality for
copies.
Image Adjustment
Lightness
Contrast
Adjust the settings for image
quality in a copy.
Sharpen
Background
Color Balance
Grayness
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Supported operating systems for Windows
The product supports the following Windows operating systems:
Full software installation
Print and scan driver
Windows XP (32-bit)
Windows XP (64 bit)
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Windows Vista (32-bit and 64-bit)
Windows 2000
Windows 2003 Server (32-bit and 64-bit)
NOTE: The PCL 5 UPD and HP postscript level 3 emulation drivers are only available on the HP
Supported printer drivers for Windows
PCL 5 UPD
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PCL 6
HP postscript level 3 emulation
The printer drivers include online Help that has instructions for common printing tasks and also describes
the buttons, checkboxes, and drop-down lists that are in the printer driver.
NOTE: The version of PCL 5 that is used in this product is identical to the version of PCL 5 that is used
in the HP Universal Print Driver (UPD) for Windows. It installs and operates in the same manner as
previous versions of PCL 5, and it does not require any special configuration.
HP Universal Print Driver (UPD)
The HP Universal Print Driver (UPD) for Windows is a single driver that gives you instant access to
virtually any HP LaserJet product, from any location, without downloading separate drivers. It is built on
proven HP print driver technology and has been tested thoroughly and used with many software
programs. It is a powerful solution that performs consistently over time.
The HP UPD communicates directly with each HP product, gathers configuration information, and then
customizes the user interface to show the product’s unique, available features. It automatically enables
features that are available for the product, such as two-sided printing and stapling, so you do not need
to enable them manually.
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UPD installation modes
Traditional mode
Use this mode if you are installing the driver from a CD for a single computer.
When installed with this mode, UPD operates like traditional printer drivers.
If you use this mode, you must install UPD separately for each computer.
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Dynamic mode
Use this mode if you are installing the driver for a mobile computer, so you can
discover and print to HP products in any location.
Use this mode if you are installing UPD for a workgroup.
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To use this mode, download UPD from the Internet. See www.hp.com/go/
upd.
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HP Universal Print Driver (UPD) 29
Select the correct printer driver for Windows
Printer drivers allow you to gain access to the device features and allow the computer to communicate
with the device (using a printer language). Check the installation notes and readme files on the device
CD for additional software and languages.
Use the PCL 6 printer driver for the best overall performance.
Use the PCL 5 printer driver for general office printing.
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Use the HP PS Universal driver for printing from postscript level 2 emulation needs, or for postscript
flash font support.
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Priority for print settings
Changes to print settings are prioritized depending on where the changes are made:
NOTE: The names of commands and dialog boxes might vary depending on your software program.
Page Setup dialog box: Click Page Setup or a similar command on the File menu of the program
you are working in to open this dialog box. Settings changed here override settings changed
anywhere else.
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Print dialog box: Click Print, Print Setup, or a similar command on the File menu of the program
you are working in to open this dialog box. Settings changed in the Print dialog box have a lower
priority and do not override changes made in the Page Setup dialog box.
Printer Properties dialog box (printer driver): Click Properties in the Print dialog box to open
the printer driver. Settings changed in the Printer Properties dialog box do not override settings
anywhere else in the printing software.
Default printer driver settings: The default printer driver settings determine the settings used in
all print jobs, unless settings are changed in the Page Setup, Print, or Printer Properties dialog
boxes.
Printer control panel settings: Settings changed at the printer control panel have a lower priority
than changes made anywhere else.
Change printer-driver settings for Windows
To change the settings for all print
jobs until the software program is
closed
To change the default settings for all To change the device configuration
print jobs settings
1. On the File menu in the software
program, click Print.
1. Click Start, click Settings, and then 1. Click Start, click Settings, and then
click Printers (Windows 2000) or
Printers and Faxes (Windows XP
Professional and Server 2003) or
Printers and Other Hardware
Devices (Windows XP Home).
click Printers (Windows 2000) or
Printers and Faxes (Windows XP
Professional and Server 2003) or
Printers and Other Hardware
Devices (Windows XP Home).
2. Select the driver, and then click
Properties or Preferences.
The steps can vary; this procedure is
most common.
For Windows Vista, click Start, click
Control Panel, and then click
Printer.
For Windows Vista, click Start, click
Control Panel, and then click
Printer.
2. Right-click the driver icon, and then 2. Right-click the driver icon, and then
select Printing Preferences.
select Properties.
3. Click the Device Settings tab.
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Priority for print settings 31
Software installation types for Windows
The following software installation types are available:
Recommended. Installs the full software solution.
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Express. Installs the print and scan drivers only. There is an express option for USB-connected
products and another express option for network-connected products.
Remove software for Windows
1. Click Start, and then click All Programs.
2. Click HP, and then click HP Color LaserJet CM1312 MFP Series mfp.
3. Click Uninstall HP Color LaserJet CM1312 MFP Series mfp, and then follow the onscreen
instructions to remove the software.
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Supported utilities for Windows
HP ToolboxFX
The HP ToolboxFX is a program that you can use for the following tasks:
Checking the device status
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●
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●
Checking the supplies status
Setting up alerts
Viewing device documentation
Gaining access to troubleshooting and maintenance tools
HP ToolboxFX is installed during the Recommended software installation from the product CD-ROM.
Embedded Web server
The device is equipped with an embedded Web server, which provides access to information about
device and network activities. This information appears in a Web browser, such as Microsoft Internet
Explorer, Netscape Navigator, Apple Safari, or Firefox.
The embedded Web server resides on the device. It is not loaded on a network server.
The embedded Web server provides an interface to the device that anyone who has a network-
connected computer and a standard Web browser can use. No special software is installed or
configured, but you must have a supported Web browser on your computer. To gain access to the
embedded Web server, type the IP address for the device in the address line of the browser. (To find
the IP address, print a configuration page. For more information about printing a configuration page,
For a complete explanation of the features and functionality of the embedded Web server, see
HP Web Jetadmin (web only)
HP Web Jetadmin is a browser-based management tool for network-connected printers within an
intranet, and it should be installed only on the network administrator’s computer.
To download a current version of HP Web Jetadmin and for the latest list of supported host systems,
When installed on a host server, a Windows client can gain access to HP Web Jetadmin by using a
supported Web browser (such as Microsoft® Internet Explorer 4.x or Netscape Navigator 4.x or later)
by navigating to the HP Web Jetadmin host.
Other Windows components and utilities
Software installer — automates the printing system installation
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Online Web registration
HP Customer Participation Program
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Supported utilities for Windows 33
Software for Macintosh
Supported operating systems for Macintosh
The device supports the following Macintosh operating systems:
Mac OS X v10.3, v10.4 and later
●
NOTE: For Mac OS v10.4 and later, PPC and Intel Core Processor Macs are supported.
Supported printer drivers for Macintosh
The HP installer provides PostScript® Printer Description (PPD) files, Printer Dialog Extensions (PDEs),
and the HP Printer Utility for use with Macintosh computers.
The PPDs, in combination with the Apple PostScript printer drivers, provide access to device features.
Use the Apple PostScript printer driver that comes with the computer.
Priority for print settings for Macintosh
Changes to print settings are prioritized depending on where the changes are made:
NOTE: The names of commands and dialog boxes might vary depending on your software program.
Page Setup dialog box: Click Page Setup or a similar command on the File menu of the program
you are working in to open this dialog box. Settings changed here override settings changed
anywhere else.
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●
●
●
●
Print dialog box: Click Print, Print Setup, or a similar command on the File menu of the program
you are working in to open this dialog box. Settings changed in the Print dialog box have a lower
priority and do not override changes made in the Page Setup dialog box.
Printer Properties dialog box (printer driver): Click Properties in the Print dialog box to open
the printer driver. Settings changed in the Printer Properties dialog box do not override settings
anywhere else in the printing software.
Default printer driver settings: The default printer driver settings determine the settings used in
all print jobs, unless settings are changed in the Page Setup, Print, or Printer Properties dialog
boxes.
Printer control panel settings: Settings changed at the printer control panel have a lower priority
than changes made anywhere else.
Change printer-driver settings for Macintosh
To change the settings for all print
jobs until the software program is
closed
To change the default settings for all To change the device configuration
print jobs
settings
1. On the File menu, click Print.
1. On the File menu, click Print.
1. In the Finder, on the Go menu, click
Applications.
2. Change the settings that you want 2. Change the settings that you want
on the various pop-up menus.
on the various pop-up menus.
2. Open Utilities, and then open
Printer Setup Utility.
3. On the Presets pop-up menu, click
Save as and type a name for the
preset.
3. Click on the print queue.
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To change the settings for all print
jobs until the software program is
closed
To change the default settings for all To change the device configuration
print jobs
settings
These settings are saved in the
4. On the Printers menu, click Show
Info.
Presets menu. To use the new settings,
you must select the saved preset option
every time you open a program and print.
5. Click the Installable Options
menu.
NOTE: Configuration settings might
not be available in Classic mode.
Software installation types for Macintosh
Install Macintosh software for direct connections (USB)
1. Insert the device CD into the CD-ROM drive and run the installer. If the CD menu does not run
automatically, double-click the CD icon on the desktop.
2. Connect a USB cable between the device USB port and the computer USB port. Use a standard
2-meter (6.56-foot) USB cable.
3. Double-click the Installer icon in the HP LaserJet Installer folder.
4. Follow the instructions on the computer screen.
USB printer queues are created automatically when the device is attached to the computer.
However, the queue will use a generic PPD if the installer has not been run before the USB cable
is connected. Complete the following steps to change the queue PPD.
Install Macintosh software for networks
1. Connect the network cable between the device and a network port.
2. Insert the CD into the CD-ROM drive. If the CD does not run automatically, double-click the CD
icon on the desktop.
3. Double-click the Installer icon in the HP LaserJet Installer folder.
4. Follow the instructions on the computer screen.
Remove software from Macintosh operating systems
1. To remove the software from a Macintosh computer, drag the PPD files to the trash can.
2. Run the uninstaller from the HP product folder.
Supported utilities for Macintosh
Embedded Web server
The device is equipped with an embedded Web server, which provides access to information about
device and network activities. This information appears in a Web browser, such as Netscape Navigator,
Apple Safari, or Firefox.
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Software for Macintosh 37
The embedded Web server resides on the device. It is available on network and direct-connected
devices.
The embedded Web server provides an interface to the device that anyone who has a network-
connected computer and a standard Web browser can use. No special software is installed or
configured, but you must have a supported Web browser on your computer. To gain access to the
embedded Web server, click Maintain Device in HP Director.
For a complete explanation of the features and functionality of the embedded Web server, see
38 Chapter 4 Use the product with Macintosh
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Use features in the Macintosh printer driver
Print
Create and use printing presets in Macintosh
Use printing presets to save the current printer driver settings for reuse.
Create a printing preset
1. On the File menu, click Print.
2. Select the driver.
3. Select the print settings.
4. In the Presets box, click Save As..., and type a name for the preset.
5. Click OK.
Use printing presets
1. On the File menu, click Print.
2. Select the driver.
3. In the Presets box, select the printing preset that you want to use.
NOTE: To use printer-driver default settings, select Factory Default.
Resize documents or print on a custom paper size
You can scale a document to fit on a different size of paper.
1. On the File menu, click Print.
2. Open the Paper Handling menu.
3. In the area for Destination Paper Size, select Scale to fit paper size, and then select the size
from the drop-down list.
4. If you want to use only paper that is smaller than the document, select Scale down only.
Print a cover page
You can print a separate cover page for your document that includes a message (such as “Confidential”).
1. On the File menu, click Print.
2. Select the driver.
3. Open the Cover Page pop-up menu, and then select whether to print the cover page Before
Document or After Document.
4. In the Cover Page Type pop-up menu, select the message that you want to print on the cover
page.
NOTE: To print a blank cover page, select Standard as the Cover Page Type.
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Use features in the Macintosh printer driver 39
Use watermarks
A watermark is a notice, such as “Confidential,” that is printed in the background of each page of a
document.
1. On the File menu, click Print.
2. Open the Watermarks menu.
3. Next to Mode, select the type of watermark to use. Select Watermark to print a semi-transparent
message. Select Overlay to print a message that is not transparent.
4. Next to Pages, select whether to print the watermark on all pages or on the first page only.
5. Next to Text, select one of the standard messages, or select Custom and type a new message in
the box.
6. Select options for the remaining settings.
Print multiple pages on one sheet of paper in Macintosh
You can print more than one page on a single sheet of paper. This feature provides a cost-effective way
to print draft pages.
1. On the File menu, click Print.
2. Select the driver.
3. Open the Layout pop-up menu.
4. Next to Pages per Sheet, select the number of pages that you want to print on each sheet (1, 2,
4, 6, 9, or 16).
5. Next to Layout Direction, select the order and placement of the pages on the sheet.
6. Next to Borders, select the type of border to print around each page on the sheet.
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Print on both sides of the page (duplex printing)
Use automatic duplex printing
1. Insert enough paper into one of the trays to accommodate the print job. If you are loading special
paper such as letterhead, load it in one of the following ways:
For tray 1, load the letterhead paper face-up with the bottom edge feeding into the printer first.
●
●
For all other trays, load the letterhead paper face-down with the top edge at the back of the
tray.
2. On the File menu, click Print.
3. Open the Layout pop-up menu.
4. Next to Two-Sided, select either Long-Edge Binding or Short-Edge Binding.
5. Click Print.
Print on both sides manually
1. Insert enough paper into one of the trays to accommodate the print job. If you are loading special
paper such as letterhead, load the letterhead paper face-up with the bottom edge feeding into the
printer first.
CAUTION: To avoid jams, do not load paper that is heavier than 105 g/m2 (28-lb bond).
2. On the File menu, click Print.
3. On the Finishing pop-up menu, select Manual Duplex.
4. Click OK.
5. Click Print. Follow the instructions in the pop-up window that appears on the computer screen
before replacing the output stack into the tray for printing the second half.
6. If prompted, press the appropriate control-panel button to continue.
Use the Services menu
If the device is connected to a network, use the Services menu to obtain device and supply-status
information.
1. On the File menu, click Print.
2. Open the Services menu.
3. Select a maintenance task from the drop-down list, and then click Launch. The embedded Web
server opens to the page that provides the information for the task that you selected.
4. To go to various support Web sites for this device, select an Internet Services option from the drop-
down list, and then click Go!.
Scan
For more information about tasks and settings described in this section, see the HP Director online Help.
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Use features in the Macintosh printer driver 41
Scanning tasks
To scan to a software program, scan an item using the program itself. Any TWAIN-compliant program
can scan an image. If the program is not TWAIN-compliant, save the scanned image to a file then place,
open, or import the file in the software program.
Use page-by-page scanning
1. Lift the flatbed scanner lid and load the original that is to be scanned face-down on the flatbed
scanner with the upper-left corner of the document at the lower-right corner of the glass. Gently
close the lid.
2. Double-click the HP Director desktop alias.
3. Click the HP Director, and then click Scan to open the HP dialog box.
4. Click Scan.
5. To scan multiple pages, load the next page and click Scan. Repeat until all pages are scanned.
6. Click Finish, and then click Destinations.
Scan from ADF
1. Load the pages face up in the ADF with the top edge first.
2. In HP Director click Scan to open the HP dialog box.
3. Click Scan first or Scan all.
4. Click Finish and then select the scan destinations.
Scan to file
1. In Destinations, choose Save To File(s).
2. Name the file and specify the destination location.
3. Click Save. The original is scanned and saved.
Scan to e-mail
1. In Destinations, choose E-mail.
2. A blank e-mail opens with the scanned document as an attachment.
3. Enter an e-mail recipient, add text, or other attachments, then click Send.
Fax (HP LaserJet CM1312 (fax/photo-card model) only)
1. In the software program, on the File menu, select Print.
2. Click PDF, and then select Fax PDF.
3. Enter a fax number in the To field.
4. To include a fax cover page, select Use Cover Page, and then enter the cover page subject and
message (optional).
5. Click Fax.
42 Chapter 4 Use the product with Macintosh
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44 Chapter 4 Use the product with Macintosh
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5 Connectivity
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NOTE: Configuring TCP/IP settings is complicated and should be performed only by experienced
network administrators. BOOTP will require a server to configure specific TCP/IP settings for the
product. DHCP will also require a server, but the TCP/IP settings will not be fixed for the product. Finally,
the manual method to configure specific TCP/IP settings can be done from the control panel, the
embedded Web server, HP ToolboxFX, or HP Web Jetadmin. For additional help or network
configuration, contact your network provider.
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45
Supported network operating systems
The following operating systems support network printing:
Full software installation
Print and scan driver
Printer driver only
Windows XP (32-bit)
Windows XP (64-bit)
Windows 2000
Linux (Web only)
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Windows Vista (32-bit and 64-bit)
Mac OS X v10.3, v10.4, and later
UNIX model scripts (Web only)
Windows 2003 Server (32-bit and
64-bit)
USB connection
NOTE: Do not connect the USB cable before installing the software. The installation program will notify
you when the USB cable should be connected.
This product supports a USB 2.0 connection. You must use an A-to-B type USB cable for printing.
1. Insert the product CD into your computer. If the software installer does not start, navigate to the
setup.exe file on the CD and double-click the file.
2. Follow the installer instructions.
3. Allow the installation process to complete, and then restart the computer.
46 Chapter 5 Connectivity
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Printer sharing disclaimer
HP does not support peer-to-peer networking, as the feature is a function of Microsoft operating systems
Supported network protocols (HP LaserJet CM1312 (fax/
photo-card model) only)
The product supports the TCP/IP network protocol. It is the most widely used and accepted networking
protocol. Many networking services utilize this protocol. This product also supports IPv4 and IPv6. The
following tables list the networking services/protocols that are supported on the product.
Table 5-1 Printing
Service name
Description
port9100 (Direct Mode)
Printing service
Printing service
Line printer daemon (LPD)
Table 5-2 Network product discovery
Service name
Description
SLP (Service Location Protocol)
Device Discovery Protocol, used to help find and configure
network devices. Used primarily by Microsoft-based software
programs.
mDNS (multicast Domain Name Service - also known as
“Rendezvous” or “Bonjour”)
Device Discovery Protocol, used to help find and configure
network devices. Used primarily by Apple Macintosh-based
software programs.
ws-discover
LLMNR
Used by Microsoft-based software programs
Used when DNS services are not available
Table 5-3 Messaging and management
Service name
Description
HTTP (hypertext transfer protocol)
Allows Web browsers to communicate with embedded Web
server.
EWS (embedded Web server)
Allows a user to manage the product through a Web browser.
SNMP (simple network management protocol)
Used by network programs for product management. SNMP
V1 and standard MIB-II (Management Information Base)
objects are supported.
Table 5-4 IP addressing
Service name
Description
DHCP (dynamic host configuration protocol), IPv4, and IPv6
For Automatic IP address assignment. DHCP server provides
the product with an IP address. Generally requires no user
intervention for product to obtain IP address from a DHCP
server.
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Printer sharing disclaimer 47
Table 5-4 IP addressing (continued)
Service name
Description
BOOTP (bootstrap protocol)
For Automatic IP address assignment. BOOTP server
provides the product with an IP address. Requires
administrator to input the product MAC hardware address on
BOOTP server in order for product to obtain an IP address from
that server.
Auto IP
For Automatic IP address assignment. If neither a DHCP
server nor a BOOTP server is present, this service allows the
product to generate a unique IP address.
Install the product on a network (HP LaserJet CM1312 (fax/
photo-card model) only)
In this configuration, the product is connected directly to the network and can be configured to allow all
computers on the network to print directly to the product.
NOTE: This mode is the recommended network configuration for the product.
1. Before turning on the product, connect the product directly to the network by inserting a network
cable into the product network port.
2. Turn on the product, wait 2 minutes, and then use the control panel to print a configuration page. .
NOTE: Make sure that an IP address is listed on the configuration page before proceeding to the
next step. If an IP address is not present, reprint the configuration page.
3. Insert the product CD into the computer. If the software installer does not start, navigate to the
setup.exe file on the CD and double-click the file.
4. Follow the installer instructions.
NOTE: When the installer prompts for a network address, provide the IP address listed on the
configuration page that you printed before starting the installer program, or search for the product
on the network.
5. Allow the installation process to complete, and then restart the computer.
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Configure the network product (HP LaserJet CM1312 (fax/
photo-card model) only)
View settings
Network configuration page
The network configuration page lists the current settings and properties of the product network card. To
print the network configuration page from the product, complete the following steps.
1. On the control panel, press Setup.
2. Use the arrow buttons to select Reports, and then press OK.
3. Use the arrow buttons to select Network report, and then press OK.
Configuration page
The configuration page lists the current settings and properties of the product. You can print a
configuration page from the product or HP ToolboxFX. To print the configuration page from the product,
complete the following steps.
1. On the control panel, press Setup.
2. Use the arrow buttons to select Reports, and then press OK.
3. Use the arrow buttons to select Configuration report, and then press OK.
A second page also prints (fax models only). On that page, the Fax Settings and Imaging Settings
sections provide details about the product fax settings.
Change settings
You can use the embedded Web server (EWS) or HP ToolboxFX to view or change the IP configuration
settings. To gain access to the embedded Web server, type the product IP address in the address line
of a Web browser.
You can view HP ToolboxFX when the product is directly connected to a computer or when it is
connected to the network. You must perform a complete software installation to use HP ToolboxFX.
Open HP ToolboxFX in one of these ways:
In the Windows system tray, double-click the HP ToolboxFX icon.
●
●
On the Windows Start menu, click Programs (or All Programs in Windows XP), click HP, click
the product name, and then click HP ToolboxFX.
In HP ToolboxFX, click the Network Settings tab.
From the Networking tab (EWS) or the Network Settings tab (HP ToolboxFX), you can change the
following configurations:
Host Name
●
●
Manual IP Address
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Configure the network product (HP LaserJet CM1312 (fax/photo-card model) only) 49
Manual Subnet Mask
●
●
Manual Default Gateway
NOTE: Changing the network configuration might require you to change the browser URL before you
can communicate with the product again. The product will be unavailable for a few seconds while the
network resets.
Set password
See Turn on password protection from the control panel on page 172 for information on how to set the
product passwordl.
IP address
The product IP address can be set manually, or it can be configured automatically via DHCP, BootP, or
AutoIP.
Manual configuration
1. On the control panel, press Setup.
2. Use the arrow buttons to select Network configuration, and then press OK.
3. Use the arrow buttons to select TCP/IP configuration, and then press OK.
4. Use the arrow buttons to select Manual, and then press OK.
5. Use the alphanumeric buttons to type the IP address, and then press OK.
6. If the IP address is incorrect, use the arrow buttons to select No, and then press OK. Repeat step
5 with the correct IP address, and then repeat step 5 for the subnet mask and default gateway
settings.
Automatic configuration
1. On the control panel, press Setup.
2. Use the arrow buttons to select Network configuration, and then press OK.
3. Use the arrow buttons to select TCP/IP configuration, and then press OK.
4. Use the arrow buttons to select Automatic, and then press OK.
It may take several minutes before the automatic IP address is ready for use.
NOTE: If you want to disable or enable specific automatic IP modes (such as BOOTP, DHCP, or
AutoIP), these settings can be changed by using the embedded Web server or HP ToolboxFX only.
Display the IP address on the control panel
1. On the control panel, press Setup.
2. Use the arrow buttons to select Network configuration, and then press OK.
3. Use the arrow buttons to select Show IP address, and then press OK.
50 Chapter 5 Connectivity
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NOTE: You can also view the IP address in the EWS or HP ToolboxFX by selecting the Advanced
Network Settings tab.
IPv4 and IPv6 settings
Only the IPv4 protocol can be configured manually. The IPv4 protocol can be set from HP ToolboxFX
or from the product control panel. The IPv6 protocol can be selected only from the product control panel.
Link speed setting
NOTE: Incorrect changes to the link speed setting might prevent the product from communicating with
other network devices. For most situations, the product should be left in automatic mode. Changes can
cause the product to power cycle. Changes should be made only while the product is idle.
1. On the control panel, press Setup.
2. Use the arrow buttons to select Network configuration, and then press OK.
3. Use the arrow buttons to select Link speed, and then press OK.
4. Use the arrow buttons to select one of the following settings.
Automatic
10T Full
●
●
●
●
●
10T Half
100TX Full
100TX Half
NOTE: The setting must match with the network product to which you are connecting (a network
hub, switch, gateway, router, or computer).
5. Press OK. The product will power cycle.
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Configure the network product (HP LaserJet CM1312 (fax/photo-card model) only) 51
52 Chapter 5 Connectivity
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Understand paper and print media use
This product supports a variety of paper and other print media in accordance with the guidelines in this
user guide. Paper or print media that does not meet these guidelines might cause the following problems:
Poor print quality
●
●
●
Increased jams
Premature wear on the product, requiring repair
For best results, use only HP-brand paper and print media designed for laser printers or multiuse. Do
not use paper or print media made for inkjet printers. Hewlett-Packard Company cannot recommend
the use of other brands of media because HP cannot control their quality.
It is possible for paper to meet all of the guidelines in this user guide and still not produce satisfactory
results. This might be the result of improper handling, unacceptable temperature and/or humidity levels,
or other variables over which Hewlett-Packard has no control.
CAUTION: Using paper or print media that does not meet Hewlett-Packard's specifications might
cause problems for the product, requiring repair. This repair is not covered by the Hewlett-Packard
warranty or service agreements.
54 Chapter 6 Paper and print media
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Supported paper and print media sizes
This product supports a number of paper sizes, and it adapts to various media.
NOTE: To obtain best print results, select the appropriate paper size and type in the print driver before
printing.
Table 6-1 Supported paper and print media sizes
Size
Dimensions
Tray 1
Letter
216 x 279 mm (8.5 x 11 inches)
Legal
A4
216 x 356 mm (8.5 x 14 inches)
210 x 297 mm (8.27 x 11.69 inches)
184 x 267 mm (7.24 x 10.51 inches)
Executive
A3
A5
297 x 420 mm (11.69 x 16.54 inches)
148 x 210 mm (5.83 x 8.27 inches)
A6
105 x 148 mm (4.13 x 5.83 inches)
182 x 257 mm (7.17 x 10.12 inches)
197 x 273 mm (7.75 x 10.75 inches)
195 x 270 mm (7.7 x 10.6 inches)
184 x 260 mm (7.25 x 10.25 inches)
216 x 330 mm (8.5 x 13 inches)
107 x 152 mm (4 x 6 inches)
B5 (JIS)
16k
16k
16k
8.5 x 13
4 x 61
5 x 81
10 x 15 cm1
Custom
127 x 203 mm (5 x 8 inches)
100 x 150 mm (3.9 x 5.9 inches)
Minimum—76 x127 mm (3 x 5 inches); Maximum—216 x 356 mm
(8.5 x 14 inches)
1
These sizes are supported as custom sizes.
Table 6-2 Supported envelopes and postcards
Size
Dimensions
Tray 1
Envelope #10
105 x 241 mm (4.13 x 9.49 inches)
Envelope DL
Envelope C5
110 x 220 mm (4.33 x 8.66 inches)
162 x 229 mm (6.93 x 9.84 inches)
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Supported paper and print media sizes 55
Table 6-2 Supported envelopes and postcards (continued)
Size
Dimensions
Tray 1
Envelope B5
176 x 250 mm (6.7 x 9.8 inches)
Envelope Monarch
Postcard
98 x 191 mm (3.9 x 7.5 inches)
100 x 148 mm (3.94 x 5.83 inches)
148 x 200 mm (5.83 x 7.87 inches)
Double postcard
Supported paper types and tray capacity
Media type
Weight
Capacity1
Paper orientation
< 96 g/m2
Every day:
Up to 150 sheets
Side to be printed on face-up,
with the top edge at the back of
the tray
Plain
●
●
●
●
Light
Bond
Recycled
96-130 g/m2
131-175 g/m2
176-220 g/m2
Presentation:
Up to 15 mm (0.6 inches) stack
height
Side to be printed on face-up,
with the top edge at the back of
the tray
Matte paper, mid-weight to
heavy
●
●
Glossy paper, mid-weight to
heavy
Brochure:
Up to 15 mm (0.6 inches) stack
height
Side to be printed on face-up,
with the top edge at the back of
the tray
Matte paper, mid-weight to
heavy
●
●
Glossy paper, mid-weight to
heavy
Photo/cover
Up to 15 mm (0.6 inches) stack
height
Side to be printed on face-up,
with the top edge at the back of
the tray
Matte cover paper
●
●
●
●
●
Glossy cover paper
Matte photo paper
Glossy photo paper
Cardstock
Other:
Up to 50 sheets, or 10 envelopes Side to be printed on face-up,
with the top edge at the back of
Color laser transparency
●
●
●
●
the tray or the stamp-end at the
back of the tray
Labels
Letterhead, envelope
Heavy envelope
56 Chapter 6 Paper and print media
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Media type
Weight
Capacity1
Paper orientation
Preprinted
●
●
●
●
●
Prepunched
Colored
Rough
Tough
1
Capacity can vary depending on media weight and thickness, and environmental conditions.
Special paper or print media guidelines
This product supports printing on special media. Use the following guidelines to obtain satisfactory
results. When using special paper or print media, be sure to set the type and size in your print driver to
obtain the best print results.
CAUTION: HP LaserJet printers use fusers to bond dry toner particles to the paper in very precise
dots. HP laser paper is designed to withstand this extreme heat. Using inkjet paper not designed for this
technology could damage your printer.
Media type
Do
Do not
Envelopes
Store envelopes flat.
Do not use envelopes that are
wrinkled, nicked, stuck together, or
otherwise damaged.
●
●
●
Use envelopes where the seam
extends all the way to the corner of
the envelope.
Do not use envelopes that have
clasps, snaps, windows, or coated
linings.
●
Use peel-off adhesive strips that
are approved for use in laser
printers.
●
Do not use self-stick adhesives or
other synthetic materials.
●
●
●
Labels
Use only labels that have no
exposed backing between them.
Do not use labels that have wrinkles
or bubbles, or are damaged.
●
Use Labels that lie flat.
Do not print partial sheets of labels.
●
●
●
Use only full sheets of labels.
Transparencies
Use only transparencies that are
approved for use in laser printers.
Do not use transparent print media
not approved for laser printers.
●
Place transparencies on a flat
surface after removing them from
the product.
●
Letterhead or preprinted forms
Heavy paper
Use only letterhead or forms
approved for use in laser printers.
Do not use raised or metallic
letterhead.
●
●
●
●
Use only heavy paper that is
approved for use in laser printers
and meets the weight specifications
for this product.
Do not use paper that is heavier
than the recommended media
specification for this product unless
it is HP paper that has been
approved for use in this product.
Glossy or coated paper
Use only glossy or coated paper
that is approved for use in laser
printers.
Do not use glossy or coated paper
designed for use in inkjet products.
●
●
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Special paper or print media guidelines 57
Load paper and print media
Tray 1
Tray 1 holds up to 150 pages of 75 g/m2 (20 lb) paper, or fewer pages of heavier media (15 mm (0.6 in)).
Load media with the top forward and the side to be printed on facing down.
Media guides ensure that the media feeds correctly into the product and that the print is not skewed.
Tray 1 has side and rear media guides. When loading media, adjust the media guides to match the
length and width of the media that you are using.
NOTE: When you add new media, make sure that you remove all of the media from the input tray and
straighten the stack of new media. Do not fan the media. This reduces jams by preventing multiple
sheets of media from feeding through the product at one time.
58 Chapter 6 Paper and print media
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Configure tray
When using tray 1 for a specific size of paper, you can set the default size for the tray in HP ToolboxFX
or from the control panel. In HP ToolboxFX, select Paper handling, and then select the size for the tray.
To set the default paper size or type from the control panel, complete the following steps.
1. On the product control panel, press Setup.
2. Use the arrow buttons to select System setup, and then press OK.
3. Use the arrow keys to select Paper setup, and then press OK.
4. Use the arrow keys to select the tray to be configured, and then press OK.
5. Use the arrow keys to select either Paper type or Paper size, and then press OK.
6. Use the arrow keys to select a default type or size for the tray, and then press OK.
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Configure tray 59
60 Chapter 6 Paper and print media
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Economy settings
Archive print
Archive print produces output that is less susceptible to toner smearing and dusting. Use archive print
to create documents that you want to preserve or archive.
1. On the control panel, press Setup.
2. Use the arrow buttons to select Service, and then press OK.
3. Use the arrow buttons to select Archive print, select On or Off, and then press OK.
62 Chapter 7 Use product features
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Fonts
Select fonts
Use HP ToolboxFX to change product fonts by clicking the Print Settings tab, and then clicking the
PCL5 page. Click Apply to save the changes.
Print lists of available fonts
Print lists of the fonts available from the product control panel. See Information pages on page 158.
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Fonts 63
64 Chapter 7 Use product features
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Cancel a print job
If the print job is currently printing, cancel it by pressing Cancel on the product control panel.
NOTE: Pressing Cancel clears the job that the product is currently processing. If more than one
process is running (for example, the product is printing a document while receiving a fax), pressing
Cancel clears the process that currently appears on the product control panel.
You can also cancel a print job from a software program or a print queue.
To stop the print job immediately, remove the remaining print media from the product. After printing
stops, use one of the following options:
Device control panel: To cancel the print job, press and release Cancel on the product control
panel.
●
●
●
Software program: Typically, a dialog box appears briefly on the computer screen, allowing you
to cancel the print job.
Windows print queue: If a print job is waiting in a print queue (computer memory) or print spooler,
delete the job there.
Windows 2000: Go to the Printer dialog box. Click Start, click Settings, and then click
Printers. Double-click the product icon to open the window, select the print job, and then click
Delete.
◦
◦
◦
Windows XP: Click Start, click Settings, and then click Printers and Faxes. Double-click
the product icon to open the window, right-click the print job that you want to cancel, and then
click Cancel.
Windows Vista: Click Start, click Control Panel, and then, under Hardware and Sound,
click Printer. Double-click the product icon to open the window, right-click the print job that
you want to cancel, and then click Cancel.
Macintosh print queue: Open the print queue by double-clicking the product icon in the dock.
Highlight the print job, and then click Delete.
●
66 Chapter 8 Print tasks
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Use features in the Windows printer driver
Open the printer driver
How do I
Steps to perform
Open the printer driver
On the File menu in the software program, click Print. Select
the printer, and then click Properties or Preferences.
Get help for any printing option
Click the ? symbol in the upper-right corner of the printer driver,
and then click any item in the printer driver. A pop-up message
displays that provides information about the item. Or, click
Help to open the online Help.
Use printing shortcuts
To perform the following tasks, open the printer driver and click the Printing Shortcuts tab.
NOTE: In previous HP printer drivers, this feature was called Quick Sets.
How do I
Steps to perform
Use a printing shortcut
Select one of the shortcuts, and then click OK to print the job
with the predefined settings.
Create a custom printing shortcut
a) Select an existing shortcut as a base. b) Select the print
options for the new shortcut. c) Click Save As, type a name for
the shortcut, and click OK.
Set paper and quality options
To perform the following tasks, open the printer driver and click the Paper/Quality tab.
How do I
Steps to perform
Select a page size
Select a size from the Paper size drop-down list.
Select a custom page size
a) Click Custom. The Custom Paper Size dialog box opens.
b) Type a name for the custom size, specify the dimensions,
and click OK.
Select a paper source
Select a tray from the Paper source drop-down list.
Select a type from the Paper type drop-down list.
Select a paper type
Print covers on different paper
Print the first or last page on different paper
a) In the Special pages area, click Covers or Print pages on
different paper, and then click Settings. b) Select an option
to print a blank or preprinted front cover, back cover, or both.
Or, select an option to print the first or last page on different
paper. c) Select options from the Paper source and Paper
type drop-down lists, and then click Add. d) Click OK.
Set document effects
To perform the following tasks, open the printer driver and click the Effects tab.
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Use features in the Windows printer driver 67
How do I
Steps to perform
Scale a page to fit on a selected paper size
Click Print document on, and then select a size from the drop-
down list.
Scale a page to be a percent of the actual size
Print a watermark
Click % of actual size, and then type the percent or adjust the
slider bar.
a) Select a watermark from the Watermarks drop-down list.
b) To print the watermark on the first page only, click First page
only. Otherwise, the watermark is printed on each page.
Add or edit watermarks
a) In the Watermarks area, click Edit. The Watermark
Details dialog box opens. b) Specify the settings for the
watermark, and then click OK.
NOTE: The printer driver must be stored on your computer
for this to work.
Set document finishing options
To perform the following tasks, open the printer driver and click the Finishing tab.
How do I
Steps to perform
Print on both sides (Duplex)
Click Print on both sides. If you will bind the document along
the top edge, click Flip pages up.
Print a booklet
a) Click Print on both sides. b) In the Booklet layout drop-
down list, click Left binding or Right binding. The Pages per
sheet option automatically changes to 2 pages per sheet.
Print multiple pages per sheet
Select page orientation
a) Select the number of pages per sheet from the Pages per
sheet drop-down list. b) Select the correct options for Print
page borders, Page order, and Orientation.
a) In the Orientation area, click Portrait or Landscape. b) To
print the page image upside down, click Rotate by 180
degrees.
Obtain support and product-status information
To perform the following tasks, open the printer driver and click the Services tab.
How do I
Steps to perform
Obtain support information for the product and order supplies In the Internet Services drop-down list, select a support
online option, and click Go!
Check the status of the product, including the level of supplies Click the Device and Supplies Status icon. The Device
Status page of the HP embedded Web server opens.
Set advanced printing options
To perform the following tasks, open the printer driver and click the Advanced tab.
68 Chapter 8 Print tasks
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How do I
Steps to perform
Select advanced printing options
In any of the sections, click a current setting to activate a drop-
down list so you can change the setting.
Change the number of copies that are printed
Open the Paper/Output section, and then enter the number of
copies to print. If you select 2 or more copies, you can select
the option to collate the pages.
NOTE: If the software program that you are using does not
provide a way to print a particular number of copies, you can
change the number of copies in the driver.
Changing this setting affects the number of copies for all print
jobs. After your job has printed, restore this setting to the
original value.
Print colored text as black rather than as shades of gray
a) Open the Document Options section, and then open the
Printer Features section. b) In the Print All Text as Black
drop-down list, select Enabled.
Load letterhead or preprinted paper the same way for every
job, whether printing on one or both sides of the page
a) Open the Document Options section, and then open the
Printer Features section. b) In the Alternative Letterhead
Mode drop-down list, select On. c) At the product, load the
paper the same way you would for printing on both sides.
Change the order in which pages are printed
a) Open the Document Options section, and then open the
Layout Options section. b) In the Page Order drop-down list,
select Front to Back to print the pages in the same order as
they are in the document, or select Back to Front to print the
pages in the reverse order.
Change print-quality settings
1. On the File menu in the software program, click Print.
2. On the Paper/Quality tab, select the resolution or print-quality settings that you want from the Print
Quality drop-down menu.
3. Click OK.
Print edge-to-edge originals
The printed or copied page has a border of approximately 4 mm (1/6 of an inch). The HP Color LaserJet
CM1312 MFP Series does not support edge-to-edge printing or copying.
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Change print-quality settings 69
70 Chapter 8 Print tasks
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Load originals
Automatic document feeder (ADF models only)
NOTE: The ADF capacity is up to 50 sheets of 80 g/m2 or 20 lb media.
CAUTION: To prevent damage to the product, do not use an original that contains correction tape,
correction fluid, paper clips, or staples. Also, do not load photographs, small originals, or fragile originals
into the ADF. Use the flatbed glass to scan these items.
1. Insert the top-end of the stack of originals into the ADF input tray, with the media stack face-up
and the first page to be copied on top of the stack.
If the media is longer than letter- or A4-sized paper, pull out the ADF input tray extension to support
the media.
2. Slide the stack into the ADF until it does not move any farther.
Document loaded appears on the control-panel display.
72 Chapter 9 Copy
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3. Adjust the media guides until they are snug against the media without restricting movement.
Flatbed scanner
NOTE: The maximum media size for flatbed scanning is letter. Use the ADF for scanning media larger
than letter.
1. Make sure that the automatic document feeder (ADF) contains no media.
2. Lift the flatbed scanner cover.
3. Place the original document face-down on the flatbed scanner with the upper-left corner of the
document at the corner indicated by the icon on the scanner.
4. Gently close the lid.
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Load originals 73
Use copy
One-touch copy
1. Load the document into the automatic document feeder (ADF) input tray or onto the flatbed
scanner.
2. Press Start Copy Black or Start Copy Color on the product control panel to start copying.
3. Repeat the process for each copy.
Multiple copies
You can choose to have the default number of copies be any number from 1 to 99.
Change the number of copies for the current job
1. On the product control panel, press Number of copies (HP LaserJet CM1312 mfp), or the Copy
Menu button (HP LaserJet CM1312 (fax/photo-card model)), then use the arrow buttons to select
the number of copies (between 1 and 99) that you want to make for your current job.
-or-
For products with a graphical display, enter the number of copies using the alphanumeric keys.
2. Press Start Copy Black or Start Copy Color to begin copying your job.
NOTE: The change in the setting remains active for about 2 minutes after the copy job has been
completed. During this time, Custom settings appears on the product control-panel display.
Change the default number of copies
1. On the product control panel, press Setup.
2. Use the arrow buttons to select Copy setup, and then press OK.
3. Use the arrow buttons to select Default number of copies, and then press OK.
4. Use the alphanumeric or arrow buttons to select the number of copies (between 1 and 99) that you
want as the default.
5. Press OK to save your selection.
NOTE: The factory-set default for the number of copies is 1.
Cancel a copy job
To cancel a copy job, press Cancel on the product control panel. If more than one process is running,
pressing Cancel clears the process that currently appears on the product control-panel display.
NOTE: If you cancel a copy job, clear the document from the flatbed scanner or from the automatic
document feeder.
74 Chapter 9 Copy
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Reduce or enlarge copies
Reduce or enlarge copies for the current job
1. On the product control panel, press Copy Features.
-or-
On products with a graphic display, press Copy Menu.
2. On the product control panel, press Reduce/Enlarge.
-or-
On products with a graphic display, press Size.
3. Select the size to which you would like to reduce or enlarge the copies in this job.
NOTE: If you select Custom: 25 to 400%, type a percentage by using the alphanumeric buttons.
If you select 2 pages per sheet or 4 pages per sheet, select the orientation (portrait or landscape).
4. Press Start Copy to save the selection and immediately start the copy job, or press OK to save the
selection without starting the job.
NOTE: The change in the setting remains active for about 2 minutes after the copy job has been
completed. During this time, Custom settings appears on the product control-panel display.
You must change the default media size in the media input tray to match the output size, or part of your
copy might be cut off.
Adjust the default copy size
NOTE: The default copy size is the size to which copies are normally reduced or enlarged. If you keep
the factory default size setting of Original=100%, all copies will be the same size as the original
document.
1. Press Setup.
2. Use the arrow buttons to select Copy setup, and then press OK.
3. Use the arrow buttons to select Default Reduce/Enlarge, and then press OK.
4. Use the arrow buttons to select the option for how you normally want to reduce or enlarge copies.
NOTE: If you select Custom: 25 to 400%, type in the percentage of the original size that you
normally want for copies.
If you select 2 pages per sheet or 4 pages per sheet, select the orientation (portrait or landscape).
5. Press OK to save the selection.
The product can reduce copies to as little as 25% of the original size or enlarge copies to as much as
400% of the original size.
Reduction/enlargement settings
Original=100%
●
●
Legal to Letter=78%
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Use copy 75
Legal to A4=83%
A4 to Letter=94%
Letter to A4=97%
Full Page=91%
●
●
●
●
●
●
●
●
Fit to page
2 pages per sheet
4 pages per sheet
Custom: 25 to 400%
NOTE: When using the Fit to page setting, copy from the flatbed scanner only.
When using the 2 pages per sheet or 4 pages per sheet setting, copy from the automatic document
feeder only. Also, after selecting the 2 pages per sheet or 4 pages per sheet option, you must select
the page orientation (portrait or landscape).
Change the copy-collation setting
You can set the product to automatically collate multiple copies into sets. For example, if you are making
two copies of three pages and the automatic collation is on, the pages print in this order: 1,2,3,1,2,3. If
automatic collation is off, the pages print in this order: 1,1,2,2,3,3.
To use the automatic collation, the original document size must fit into the memory. If it does not, the
product makes only one copy and a message appears notifying you of the change. If that happens, use
one of the following methods to finish the job:
Split the job into smaller jobs that contain fewer pages.
Make only one copy of the document at a time.
Turn off the automatic collation.
●
●
●
Change the copy-collation setting for the current job
1. On the product control panel, press Copy Features.
-or-
On products with a graphical display, press Copy Menu, then use the arrow keys to select
Options and press OK.
2. Use the arrow keys to select Copy Collation, and then press OK.
3. Use the arrow buttons to select On or Off.
4. Press Start Copy to save the selection and immediately start the copy job, or press OK to save the
selection without starting the job.
Change the default copy-collation setting
1. On the product control panel, press Setup.
2. Use the arrow buttons to select Copy setup, and then press OK.
76 Chapter 9 Copy
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3. Use the arrow buttons to select Default Collation, and then press OK.
4. Use the arrow buttons to select On or Off.
5. Press OK to save the selection.
NOTE: The factory-set default for automatic copy collation is On.
Color copies or black and white copies (Mono)
1. On the product control panel, press Setup, and then press OK.
2. Use the arrow buttons to select Copy setup, and then press OK
3. Use the arrow buttons to select Advanced, and then press OK
4. Use the arrow buttons to select Color Copy, and then press OK
5. Use the arrow buttons and select On or Off. When set to Off, the control panel displays Restrict
color if Start Copy Color is pressed.
6. Press OK.
Copy settings
Copy quality
Five copy-quality settings are available: Auto Select, Mixed, Printed Picture, Photograph, and
Text.
The factory-set default for copy quality is Auto Select, where product automatically chooses the best
quality setting based on the media input.
When making a copy of a photo or graphic, you can select the Photograph setting for photos or the
Printed Picture setting for other graphics to increase the quality of your copy. Select the Text setting
for items that contain mostly text. Select the Mixed setting for documents that include both text and
graphics.
Adjust the copy quality for the current job
1. On the product control panel, press Copy Features.
-or-
On products with a graphical display, press Copy Menu, then use the arrow keys to select
Options, and then press OK.
2. Use the arrow buttons to select Optimize, and then press OK to see the quality setting for the copy.
3. Use the arrow buttons to scroll through the quality setting options.
4. Select a setting, and then press Start Copy to save the selection and immediately start the copy
job, or press OK to save the selection without starting the job.
NOTE: The change in the setting remains active for about 2 minutes after the copy job has been
completed. During this time, Custom settings appears on the product control-panel display.
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Adjust the default copy quality
1. On the product control panel, press Setup.
2. Use the arrow buttons to select Copy setup, and then press OK.
3. Use the arrow buttons to select Default Optimize, and then press OK.
4. Use the arrow buttons to select the copy quality, and then press OK to save the selection.
Clean the scanner glass
Dirt, fingerprints, smudges, hair and other marks on the scanner glass slows scanner performance and
affects the accuracy of special features such as fit-to-page and copy. To improve the quality of your
Adjust the lighter/darker (contrast) setting
The lighter/darker setting affects the lightness or darkness (contrast) of the copy. Use the following
procedure to change the contrast for the current copy job only.
Adjust the lighter/darker setting for the current job
1. On the control panel press Lighter/Darker.
-or-
On products with a graphical display, press Copy Menu, then use the arrow buttons to select
Lighter/Darker, and then press OK.
2. Use the arrow buttons to adjust the setting. Move the slider to the left to make the copy lighter than
the original, or move the slider to the right to make the copy darker than the original.
3. Press Start Copy to save the selection and immediately start the copy job, or press OK to save the
selection without starting the job.
NOTE: The change in the setting remains active for about 2 minutes after the copy job has been
completed. During this time, Custom settings appears on the product control-panel display.
Adjust the default lighter/darker setting
NOTE: The default lighter/darker setting affects all copy jobs.
1. On the product control panel, press Setup.
2. Use the arrow buttons to select Copy setup, and then press OK.
3. Use the arrow buttons to select Default lighter/darker, and then press OK.
4. Use the arrow buttons to adjust the setting. Move the slider to the left to make all of the copies
lighter than the original, or move the slider to the right to make all of the copies darker than the
original.
5. Press OK to save the selection.
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Define custom copy settings
When you change the copy settings at the control panel, Custom settings appears on the control-panel
display. The custom settings remain in effect for approximately 2 minutes, and then the product returns
to the default settings. To immediately return to the default settings, press Cancel.
Print or copy edge-to-edge
The product cannot print fully edge-to-edge. The maximum printing area is 203.2 x 347 mm (8 x 13.7 in),
leaving a 4 mm unprintable border around the page.
Considerations for printing or scanning documents with cropped edges:
When the original is smaller than the output size, move the original 4 mm (1/6 inch) away from the
corner indicated by the icon on the scanner. Recopy or scan in this position.
●
When the original is the size of the desired output, make a copy with smaller edges by using
Reduce/Enlarge to reduce the image.
●
The edges and the copy are reduced in size by up to 2 mm.
Copy onto media of different types and sizes
The product is set to copy on either letter- or A4-size paper, depending on the country/region in which
it was purchased. You can change the size and type of media that you copy to for the current copy job
or for all copy jobs.
Change the media size and type for the current job
NOTE: Change the default media size and type settings to change the media size and type.
1. On the product control panel, press Copy Features.
-or-
For products with a graphical display, press Copy Menu, then use the arrow keys to select
Options, and then press OK.
2. Use the arrow buttons to select Copy Paper, and then press OK.
3. Use the arrow buttons to select a media size, and then press OK.
4. Use the arrow buttons to select a media type, and then press OK.
5. Press Start Copy.
Change the default media-size setting
1. On the product control panel, press Setup.
2. Use the arrow buttons to select System setup, and then press OK.
3. Use the arrow buttons to select Paper setup, and then press OK.
4. Use the arrow buttons to select Default paper size, and then press OK.
5. Use the arrow buttons to select a media size, and then press OK.
6. Press OK to save the selection.
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Change the default media-type setting
1. On the product control panel, press Setup.
2. Use the arrow buttons to select System setup, and then press OK.
3. Use the arrow buttons to select Paper setup, and then press OK.
4. Use the arrow buttons to select Default paper type, and then press OK.
5. Use the arrow buttons to select a media type, and then press OK.
6. Press OK to save the selection.
Restore the copy-settings defaults
Use the control panel to restore the copy settings to the factory-set default values.
1. On the product control panel, press Setup.
2. Use the arrow buttons to select Copy setup, and then press OK.
3. Use the arrow buttons to select Restore defaults, and then press OK.
Copy a book (photo card models only)
1. Lift the lid and place the book on the flatbed scanner with the page that you want to copy at the
lower-right corner of the glass.
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NOTE: Photographs should be copied from the product flatbed scanner, not from the automatic
document feeder (ADF).
1. Place the photo on the flatbed scanner, picture-side down at the corner indicated by the icon on
the scanner.
2. Gently close the lid.
3. Adjust the copy quality settings on the product as desired for photo printing.
4. Press Start Copy.
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Copy mixed-size originals
Use the flatbed scanner when making copies of mixed-size originals. Do not use the ADF.
Duplex (two-sided) copy jobs
Copy two-sided documents manually
Set the multiple-page flatbed copy setting
The multiple-page flatbed copy setting must be set to On before the product will produce two-sided
copies from the flatbed scanner.
1. On the product control panel, press Setup.
2. Use the arrow buttons to select Copy setup, and then press OK.
3. Press OK to select Default Multi-page.
4. Use the arrow buttons to select On or Off.
5. Press OK to save the selection.
NOTE: The factory-set default for automatic copy collation is On.
The Collate LED on the control panel is on when collation is on.
Copy two-sided documents manually
1. Load the first page of the document on the flatbed scanner.
2. Press 2-Sided, and then use the arrow buttons to select the correct setting.
3. Press OK, and then press Start Copy.
4. Remove the first page, and then load the second page onto the flatbed scanner.
5. Press OK, and then repeat the process until all of the pages in the original have been copied.
6. When the copy job is completed, press Start Copy to return the product to Ready mode.
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Manage color
Manage color by changing the settings on the Color tab in the printer driver.
Automatic
Setting color options to Automatic typically produces the best possible print quality for color documents.
The Automatic color adjustment option optimizes the neutral-gray color treatment, halftones, and edge
enhancements for each element in a document. For more information, see your printer driver online
Help.
NOTE: Automatic is the default setting and is recommended for printing all color documents.
Print in Grayscale
Select the Print in Grayscale option from the printer driver to print a color document in black and white.
This option is useful for printing color documents that will be photocopied or faxed.
When Print in Grayscale is selected, the product uses the monochrome mode, which reduces use of
the color cartridges.
Manual color adjustment
Use the Manual color adjustment option to adjust the neutral-gray color treatment, halftones, and edge
enhancements for text, graphics, and photographs. To gain access to the manual color options, from
the Color tab, select Manual, and then select Settings.
Manual color options
Use manual color options to adjust the Neutral Grays, Halftone, and Edge Control options for text,
graphics, and photographs.
Table 10-1 Manual color options
Setting description
Halftone
Setting options
Smooth provides better results for large, solid-filled print areas
●
and enhances photographs by smoothing color gradations. Select
this option when uniform and smooth area fills are the top priority.
Halftone options affect the color output resolution
and clarity.
Detail is useful for text and graphics that require sharp distinctions
among lines or colors, or images that contain a pattern or a high
level of detail. Select this option when sharp edges and details are
the top priority.
●
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Table 10-1 Manual color options (continued)
Setting description
Setting options
Neutral Grays
Black Only generates neutral colors (grays and black) by using
●
only black toner. This guarantees neutral colors without a color
cast. This setting is best for documents and grayscale viewgraphs.
The Neutral Grays setting determines the method for
creating gray colors used in text, graphics, and
photographs.
4-Color generates neutral colors (grays and black) by combining
all four toner colors. This method produces smoother gradients
and transitions to other colors, and it produces the darkest black.
●
●
Edge Control
Maximum is the most aggressive trapping setting. Adaptive
halftoning is on.
The Edge Control setting determines how edges are
rendered. Edge control has two components:
adaptive halftoning and trapping. Adaptive halftoning
increases edge sharpness. Trapping reduces the
effect of color-plane misregistration by overlapping
the edges of adjacent objects slightly.
Normal sets trapping at a medium level. Adaptive halftoning is on.
Light sets trapping at a minimal level, Adaptive halftoning is on.
Off turns off both trapping and adaptive halftoning.
●
●
●
Color themes
Use color themes to adjust the RGB Color options for the entire page.
Setting description
RGB Color
Setting options
Default (sRGB) instructs the product to interpret RGB color as
●
●
●
sRGB. The sRGB standard is the accepted standard of Microsoft
Vivid instructs the product to increase the color saturation in the
midtones. Less colorful objects are rendered more colorfully. This
setting is recommended for printing business graphics.
Photo interprets RGB color as if it were printed as a photograph
using a digital mini-lab. It renders deeper, more saturated colors
differently than Default (sRGB) mode. Use this setting for printing
photos.
Photo (AdobeRGB 1998) is for digital photos that use the
AdobeRGB color space rather than sRGB. When printing from a
professional software program that uses AdobeRGB, it is
important to turn off the color management in the software program
and allow the product to manage the color space.
●
●
None sets the printer to print RGB data in raw device mode. To
render photographs correctly when this option is selected, you
must manage color in the program in which you are working or in
the operating system.
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Match colors
For most users, the best method for matching colors is to print sRGB colors.
The process of matching printer output color to your computer screen is complex, because printers and
computer monitors use different methods of producing color. Monitors display colors by using light pixels
that use an RGB (red, green, blue) color process, but printers print colors by using a CMYK (cyan,
magenta, yellow, and black) process.
Several factors can influence your ability to match printed colors to those on your monitor:
Print media
●
●
●
●
●
●
●
●
●
●
●
Printer colorants (inks or toners, for example)
Printing process (inkjet, press, or laser technology, for example)
Overhead lighting
Personal differences in perception of color
Software programs
Printer drivers
Computer operating systems
Monitors
Video cards and drivers
Operating environment (humidity, for example)
Keep these factors in mind when colors on your screen do not perfectly match your printed colors.
Match colors using the Microsoft Office Basic Colors palette
You can use HP ToolboxFX to print a palette of the Microsoft Office Basic Colors. Use this palette to
select the colors that you want to use in printed documents. It shows the actual colors that print when
you select these basic colors in a Microsoft Office program.
1. In HP ToolboxFX, select the Help folder.
2. In the Color Printing Tools section, select Print Basic Colors.
3. Adjust color in your document to match the color selection on the printed color palette.
Match colors using the HP Basic Color Match tool
The HP Basic Color Match tool allows you to adjust spot color in your printed output. For example, you
can match the color of your company logo on your printed output. You can save and use the new color
schemes for specific documents or all printed documents, or you can create multiple color schemes that
you can choose from later.
This software tool is available to all users of this product. Before you can use the tool, you must download
it from the Web through HP ToolboxFX or the software CD that came with your product.
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Use the following procedure to download the HP Basic Color Match tool through the software CD.
1. Insert the CD into your CD-ROM drive. The CD autoruns.
2. Select Install more software.
3. Select HP Basic Color Match. The tool downloads and installs itself. A desktop icon is also
created.
Use the following procedure to download the HP Basic Color Match tool through HP ToolboxFX.
1. Open HP ToolboxFX.
2. Select the Help folder.
3. In the Color Printing Tools section, select Basic Color Match. The tool downloads and installs
itself. A desktop icon is also created.
After the HP Basic Color Match tool is downloaded and installed, it can be run from the desktop icon or
from HP ToolboxFX (click the Help folder, and then Color Printing Tools, and then Basic Color
Match). The tool guides you through selecting colors. All color matches selected are saved as a color
theme and can be accessed in the future.
Match colors using View Custom Colors
You can use HP ToolboxFX to print a palette of custom colors. In the Toolbox Color Printing Tools
section, click View Custom Colors. Tab to the color page desired and print the current page. In your
document, type the red, green, and blue values in the software's custom color menu to change them to
match the color on the palette.
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Match colors 89
Advanced color use
The product provides automatic color features that generate excellent color results. Carefully designed
and tested color tables provide smooth, accurate color rendition of all printable colors.
The product also provides sophisticated tools for the experienced professional.
HP ColorSphere toner
HP designs the print system (printer, print cartridges, toner, and paper) to work together to optimize print
quality, product reliability, and user productivity. Original HP print cartridges contain HP ColorSphere
toner that is specifically matched to your printer so that it will produce a wide range of brilliant colors.
This helps you create professional looking documents that contain sharp, clear text and graphics and
realistic printed photos.
HP ColorSphere toner produces print-quality consistency and intensity you can depend on across a
wide range of papers That means you can produce documents that help you make the right impression.
Plus, HP professional-quality everyday and specialty papers (including a wide variety of HP media types
and weights) are designed for the way you work.
HP ImageREt 3600
ImageREt 3600 provides 3600 dots-per-inch (dpi) color laser-class quality through a multi-level printing
process. This process precisely controls color by combining up to four colors within a single dot and by
varying the amount of toner in a given area. ImageREt 3600 has been improved for this product. The
improvements offer trapping technologies, greater control over dot placement, and more precise control
of toner quality in a dot. These new technologies, coupled with HP's multi-level printing process, result
in a 600 x 600 dpi printer that provides 3600-dpi color laser-class quality with millions of smooth colors.
Media selection
For the best color and image quality, select the appropriate media type from the software printer menu
or from the printer driver.
Color options
Color options automatically provide optimal color output. These options use object tagging, which
provides optimal color and halftone settings for different objects (text, graphics, and photos) on a page.
The printer driver determines which objects appear on a page and uses halftone and color settings that
provide the best print quality for each object.
In the Windows environment, the Automatic and Manual color options are on the Color tab in the printer
driver.
Standard red-green-blue (sRGB)
Standard red-green-blue (sRGB) is a worldwide color standard that HP and Microsoft developed as a
common color language for monitors, input devices (scanners and digital cameras), and output devices
(printers and plotters). It is the default color space used for HP products, Microsoft operating systems,
the World Wide Web, and most office software. The sRGB standard represents the typical Windows
monitor and is the convergence standard for high-definition television.
NOTE: Factors such as the type of monitor you use and the room lighting can affect the appearance
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The latest versions of Adobe PhotoShop®, CorelDRAW®, Microsoft Office, and many other programs
use sRGB to communicate color. Because it is the default color space in Microsoft operating systems,
sRGB has been adopted broadly. When programs and devices use sRGB to exchange color information,
typical users experience greatly improved color matching.
The sRGB standard improves your ability to match colors between the product, the computer monitor,
and other input devices automatically, and eliminates the need to become a color expert.
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Load originals for scanning
Automatic document feeder (ADF) (fax/photo-card model)
NOTE: The ADF capacity is up to 50 sheets of 80 g/m2 or 20 lb media.
CAUTION: To prevent damage to the product, do not use an original that contains correction tape,
correction fluid, paper clips, or staples. Also, do not load photographs, small originals, or fragile originals
into the ADF. Use the flatbed glass to scan these items.
1. Insert the top-end of the stack of originals into the ADF input tray, with the media stack face-up
and the first page to be copied on top of the stack.
If the media is longer than letter- or A4-sized paper, pull out the ADF input tray extension to support
the media.
2. Slide the stack with printed side up into the ADF until it does not move any farther.
Document loaded appears on the control-panel display.
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3. Adjust the media guides until they are snug against the media without restricting movement.
Flatbed scanner
NOTE: The maximum media size for flatbed scanning is letter/A4. For media larger than letter, use
the ADF.
1. Make sure that the automatic document feeder (ADF) contains no media.
2. Lift the flatbed scanner cover.
3. Place the original document face-down on the flatbed scanner with the upper-left corner of the
document at the corner indicated by the icon on the scanner.
4. Gently close the lid.
Use scan
Scan methods
Scan jobs can be performed in the following ways.
Scan from the computer by using HP LaserJet Scan (Windows)
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Use scan 95
Scan from the product (fax/photo-card model)
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Scan from TWAIN-compliant or Windows Imaging Application (WIA)-compliant software
NOTE: To learn about and use text-recognition software, install the Readiris program from the
software CD-ROM. Text-recognition software is also known as optical character recognition (OCR)
software.
Scan from the PC
1. In the HP program group, select Scan to start HP LaserJet Scan.
NOTE: Pressing Start Scan on the product control panel also starts HP LaserJet Scan.
2. Choose the action that you want to accomplish.
Select a destination to begin scanning immediately.
●
●
Select Scan after prompting me for settings to specify additional settings before you begin
scanning.
Select Set up the device to program the Scan Menu button.
●
3. Click OK.
NOTE: OK should indicate the action that you want to accomplish.
Scan from the product (fax/photo-card model)
NOTE: In order to use the Scan Menu button, you must have performed the recommended installation,
In order to use the Start Scan button, the product must be connected to a computer via USB.
Scan directly from the product by using the control-panel scan buttons. Press Start Scan or Scan To to
scan to a folder (Windows only) or to scan to e-mail.
Use the Scan To feature (fax/photo-card model)
Scanning from the product control panel is only supported with a full software installation.
HP ToolboxFX must be running to scan by using the Scan Menu button or the Start Scan button.
●
●
●
For the best scan quality, place your originals onto the flatbed scanner, rather than loading them
into the automatic document feeder (ADF) input tray.
The computer that is connected to the product must be turned on.
Set up the product Scan Menu button
Destinations must be set up prior to using the Scan Menu button on the control panel. Use HP LaserJet
Scan to program the folder, e-mail, and program destinations for scanning.
Set up destinations on the product
1. Click Start, click Programs (or All Programs in Windows XP), click HP, click the product, click
Scan, and then click Settings.
2. Select Change the destinations that show up on the all-in-one control panel.
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3. The product is pre-configured with the following three destinations in the dialog box.
Scan a document and attach it to an e-mail
Scan a photo and attach it to an e-mail
Scan a photo and save it as a file
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●
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4. Highlight a destination and click the arrow to move to the destinations currently on the dialog box.
Repeat for all three destinations.
5. Click Update.
Add destinations
1. Click Start, click Programs (or All Programs in Windows XP), click HP, click the product, click
Scan, and then click Settings.
2. Select Create a new destination with settings that I specify.
3. Do one of the following:
For folders, select Save it to my computer, and then click Next.
For e-mail, select Attach to a new e-mail, and then click Next.
●
●
●
For programs, select Open it in another software application, and then click Next.
4. Enter the file destination name or check to set up the destination on the product. Name the default
destination, and then click Next.
5. Select the quality and click Next.
6. Verify the selections, and then click Save.
Delete destinations
1. From the Set up the <Scan To> list for the All-in-One, select one of the Available Destinations
on this PC and click Delete. The Delete Destination dialog box displays.
2. From the Delete Destination dialog box, highlight the destination to delete and click Next. The
Confirmation dialog box displays.
3. Click Delete to perform the deletion, or click Cancel to choose another destination.
Scan to a file, e-mail, or software program
NOTE: To use this feature in Windows, a destination must be programmed in the scan setup before
1. Load the originals that are to be scanned face-up in the automatic document feeder (ADF) input
tray, with the top of the document forward, and adjust the media guides.
-or-
Lift the flatbed scanner lid and load the original that is to be scanned face-down on the flatbed
scanner with the corner located as indicated by the icon on the scanner. Gently close the lid.
2. On the product control panel, press Scan Menu.
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Use scan 97
3. Use the arrow buttons to select a file destination.
4. Press Start Scan or OK to scan the document to a file.
NOTE: Scanning to e-mail is supported by any e-mail program that supports the Messaging
Application Programming Interface (MAPI) protocol. Many versions of popular e-mail programs seem
to be MAPI-compliant. See the support information for your e-mail program to determine whether or not
it is MAPI-compliant.
Scan to a memory card
This feature allows you to scan a document and save it to an inserted memory card.
Scan Details
You can scan from both the ADF and flatbed. The device will look for the presence of paper in the ADF.
If there is paper, then the ADF is used. Otherwise the flatbed is scanned. Only single-page scanning is
supported from the flatbed.
The following scan settings used are for a default 300dpi scan:
Resolution: 300dpi
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Width: 2550
Height: 3500
Quality: ImagePipeNormalQuality
Compression: JPEG compression
Image File Details
The scanned file is saved as a .jpg image. A separate file is created for each page scanned.
Scanned images are saved to a directory named "HP<model number>" at the root level of the memory
card.
The first scanned file is named HP0001.jpg. Each subsequent file name is incremented by one.
The date and time linked to the newly created file will match the date and time on the device when the
scan occurred. Therefore, the date and time must be set correctly in order for the date and time of the
file to be correct.
If the scan fails for any reason (ADF jam, cancel, etc…) the partial file is removed from the memory
card. However, if the memory card is removed while writing, a partial file may still exist on the card.
Error Conditions
Scanner Failures
If the paper jams in the ADF, or the paper is mispicked in the ADF, or the ADF door is opened while
scanning, then the scan to card is stopped. The partial file is removed from the memory card. All scanned
pages that were previously scanned remain on the memory card.
Cancel scan
If the user presses cancel while scanning to card, then the scan is stopped, and the partial file removed.
All scanned pages that were previously scanned remain on the memory card.
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Memory card failures
If the memory card is read-only, then the device is unable to scan to it. An error message is displayed
when trying to scan to the card. Un-lock the card in order to scan to it.
If the memory card is removed while scanning to it, then the scan is stopped. A partial file may still exist
on the memory card.
If the memory card is corrupt, then the scan is stopped, and an appropriate error message is displayed.
Insert a valid memory card to continue scanning.
If the memory card is full, then the scan is stopped and an appropriate error message is displayed.
Delete files on the memory card or use a different card with sufficient available space to continue
scanning.
If the photo slots have been disabled an appropriate error message is displayed. Enable the photo slots
to continue scanning.
If there is no card inserted when trying to scan then an appropriate error message is displayed. Insert
a memory card to continue scanning.
Scan from the HP Scanning software
Use the HP Scanning software to initiate picture, document, and film scans. If you choose to preview
the scanned images or document pages in the HP Scanning window, you can adjust the image to
achieve the size and effect that you want.
The basic steps for scanning are:
1. Place the original in the device. Look for the icons on the device to guide you in proper placement
of the original.
NOTE: If you place the original in the Automatic Document Feeder (ADF), you must put the media
into the feeder before you start a scan. Otherwise, scanning will occur from the scanner glass.
2. Select HP Color LaserJet CM1312 MFP Series in the HP Solution Center.
3. Click the Scan button for the type of original that you are scanning. The Scanning From... dialog
box is displayed.
4. Select a scan shortcut that defines the settings for the type of original that you are scanning and
the scan destination that you want.
5. Click Scan. If the HP Scanning window is displayed, adjust the images as you want, and then click
Finish.
Cancel scan
To cancel a scan job, use one of the following procedures.
On the product control panel, press Cancel.
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Click the Cancel button in the onscreen dialog box.
If you cancel a scan job, remove the original from the flatbed scanner or from the automatic document
feeder (ADF) input tray.
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Scan settings
Scan file format
The file format of a scanned document or photo depends on the scan type as well as the object being
scanned.
Scanning a document or a photo to a computer results in the file being saved as a .TIF file.
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Scanning a document to email results in the file being saved as a .PDF file.
Scanning a photo to e-mail results in the file being saved as a .JPEG file.
NOTE: Different file types can be selected when using the scan software program.
Scanner resolution and color
If you are printing a scanned image, and the quality is not what you expected, you might have selected
a resolution or color setting in the scanner software that does not match your needs. Resolution and
color affect the following features of scanned images:
Image clarity
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Texture of gradations (smooth or rough)
Scan time
File size
Scanning resolution is measured in pixels per inch (ppi).
NOTE: Scanning ppi levels are not interchangeable with printing dpi (dots per inch) levels.
Color, grayscale, and black and white define the number of colors possible. You can adjust the scanner
hardware resolution to up to 1200 ppi. The software can perform an enhanced resolution up to
19,200 ppi. You can set color and grayscale at 1 bit (black and white), or at 8 bit (256 levels of gray or
color) to 24 bit (true color).
The resolution and color guidelines table lists simple tips that you can follow to meet your scanning
needs.
NOTE: Setting the resolution and color to a high value can create large files that take up disk space
and slow the scanning process. Before setting the resolution and color, determine how you are going
to use the scanned image.
NOTE: The best resolution for color and grayscale images is achieved by scanning from the flatbed
scanner rather than from the automatic document feeder (ADF).
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Resolution and color guidelines
The following table describes the recommended resolution and color settings for different types of scan
jobs.
Intended use
Recommended resolution
Recommended color settings
Fax
150 ppi
150 ppi
Black and White
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E-mail
Black and White, if the image does
not require smooth gradation
Grayscale, if the image requires
smooth gradation
●
Color, if the image is in color
Black and White
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Edit text
300 ppi
Print (graphics or text)
600 ppi for complex graphics, or if you
want to significantly enlarge the
document
Black and White for text and line art
Grayscale for shaded or colored
graphics and photos
300 ppi for normal graphics and text
150 ppi for photos
Color, if the image is in color
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Display on screen
75 ppi
Black and White for text
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Grayscale for graphics and photos
Color, if the image is in color
Color
You can set the color values to the following settings when scanning.
Setting
Recommended use
Color
Use this setting for high-quality color photos or documents in
which the color is important.
Black and White
Grayscale
Use this setting for text documents.
Use this setting when file size is an issue or when you want a
document or photograph to be scanned quickly.
Scan quality
Dirt, fingerprints, smudges, hair and other marks on the scanner glass slows scanner performance and
affects the accuracy of special features such as fit-to-page and copy. To improve the quality of your
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3. Gently press down on the lid to press the book to the flatbed scanner surface.
CAUTION: Pressing on the flatbed cover with too much force can break the lid hinges.
4. Scan the book by using one of the scanning methods.
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Scan a book (photo card models only) 103
Fax features
The product has the following fax features, which are available from the control panel or from the product
software.
Fax Setup Wizard for easy fax configuration
●
●
Plain-paper analog fax with 50-page automatic document feeder (ADF) and output tray of up to
125-page paper capacity
120-entry phone book and 8 speed dials from the control panel
Automatic redial
●
●
●
●
●
●
Digital storage of up to 400 fax pages
Fax forwarding
Delayed sending of faxes
Ring features: Configure rings to answer and distinctive ring compatibility (service required through
local telecommunications company)
Fax confirmation report
Junk fax blocking
●
●
●
●
Fax security
Eight cover page templates available
NOTE: Not all features are listed. The product software might need to be installed for some features
to be available.
106 Chapter 12 Fax (fax models only)
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Setup
Install and connect the hardware
Connect to a telephone line
The product is an analog device. HP recommends using the product on a dedicated analog telephone
line. For information about using the product with other telephone environments, see Use fax on a DSL,
Connect additional devices
The product includes two fax ports:
●
The “line out” port ( ), which connects the product to the wall telephone jack.
●
The “telephone” port ( ), which connects additional devices to the product.
Telephones used in conjunction with the product can be employed in two ways:
An extension phone is a phone plugged into the same phone line at another location.
●
●
A downstream phone is one that is plugged into the product or a device that is plugged into the
product.
Connect additional devices in the order that is described in the following steps. The output port for each
device is connected to the input port of the next, forming a "chain". If you do not want to connect a
specific device, skip the step that explains it and continue to the next device.
NOTE: Do not connect more than three devices to the telephone line.
NOTE: Voicemail is not supported with this product.
1. Unplug the power cords for all of the devices that you want to connect.
2. If the product is not yet connected to a telephone line, see the getting started guide before
proceeding. The product should already be connected to a telephone jack.
3. Remove the plastic insert from the "telephone" port (the port that is marked with the telephone
icon).
4. To connect an internal or external modem on a computer, plug one end of a telephone cord into
the product “telephone” port ( ). Plug the other end of the telephone cord into the modem “line”
port.
NOTE: Some modems have a second “line” port to connect to a dedicated voice line. If you have
two “line” ports, see your modem documentation to make sure that you connect to the correct “line”
port.
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Setup 107
5. To connect a caller-ID box or a credit card scanner, plug a telephone cord into the previous device’s
“telephone” port. Plug the other end of the telephone cord into the caller-ID box “line” port.
6. To connect an answering machine, plug a telephone cord into the previous device’s “telephone”
port. Plug the other end of the telephone cord into the answering machine “line” port (also called
a TAM).
7. To connect a telephone, plug a telephone cord into the previous device’s “telephone” port. Plug
the other end of the telephone cord into the telephone “line” port (also called Faxtel).
8. After you have finished connecting additional devices, plug all of the devices into their power
sources.
Set up fax with a telephone answering machine
Set the product rings-to-answer setting for at least one ring more than the number of rings for which
the answering machine is set.
●
If an answering machine is connected to the same telephone line but on a different jack (in another
room, for example), it might interfere with the product's ability to receive faxes.
●
Setup for stand-alone fax
1. Unpack and set up the product.
3. Set other settings as necessary to configure for the product environment.
108 Chapter 12 Fax (fax models only)
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Use fax set-up wizard on the PC
If you completed the software installation, you are ready to send faxes from your computer. If you did
not complete the fax setup process at the time you installed the software, you can complete it at any
time by using the Fax Setup Wizard.
1. Click Start, and then click Programs.
2. Click HP, click the name of the product, and then click HP Fax Setup Wizard.
3. Follow the onscreen instructions in the HP Fax Setup Wizard to set the time, date, and fax header,
as well as several other settings.
Use the Fax Set-Up Utility
1. At the control panel, press Setup.
2. Use the arrow buttons to select Fax Set-up Utility, and then press OK.
3. Follow the on-screen prompts and select the appropriate response for each question using the
arrow keys.
Configure fax settings
The product fax settings can be set from the control panel, from HP ToolboxFX, or from the embedded
Web server. At the initial set-up process, the HP Fax Setup Wizard can be used to configure the settings.
In the United States and many other countries/regions, setting the time, date, and other fax header
information is a legal requirement.
Use the control panel to set the fax time, date, and header
To use the control panel to set the date, time, and header, complete the following steps:
1. At the control panel, press Setup.
2. Use the arrow buttons to select System setup, and then press OK.
3. Use the arrow buttons to select Time/Date. Press OK.
4. Use the arrow buttons to select the 12-hour clock or 24-hour clock, and then press OK.
5. Use the alphanumeric buttons or the arrow buttons to enter the current time.
6. Complete one of the following:
For the 12-hour clock, use the arrow buttons to move past the fourth character. Use the up
and down arrow buttons to select a.m. or p.m. Press OK.
●
For the 24-hour clock, press OK.
●
7. Use the alphanumeric buttons to enter the current date. Use two digits to specify the month, day,
and year. Press OK.
Use the control panel to set the fax header
1. At the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, then press OK.
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Setup 109
3. Use the arrow buttons to select Basic setup, then press OK.
4. Use the arrow buttons to select Fax Header, then press OK.
5. Use the alphanumeric buttons to enter your fax number and your company name or header, and
then press OK.
NOTE: The maximum number of characters for the fax number is 20; use up to 25 characters for
the company name.
Use of common localized letters in fax headers
When using the control panel to enter your name in the header or to enter a name for a one-touch key,
speed-dial entry, or group-dial entry, press the appropriate alphanumeric button repeatedly until the
letter that you need appears. Then, press the > button to select that letter and move to the next space.
The following table shows which letters and numbers appear on each alphanumeric button.
Key number
Characters
1
2
3
4
5
6
7
8
9
0
*
1
A B C a b c 2
D E F d e f 3
G H I g h i 4
J K L j k l 5
M N O m n o 6
P Q R S p q r s 7
T U V t u v 8
W X Y Z w x y z 9
0
( ) + - . / , “ * & @ R W
space # ,
#
NOTE: Use > to move the cursor on the control panel and use < to delete characters.
Manage the phone book
You can store frequently dialed fax numbers or groups of fax numbers as speed dials or group-dial
entries.
In the product phone book, a total of 120 entries are available for speed dials and group-dial entries.
For example, if you program 100 of the entries as speed-dials, the remaining 20 can be used for group-
dials.
NOTE: Speed dials and group-dial entries are more easily programmed from HP ToolboxFX or the
embedded Web server. For more information, see the HP ToolboxFX online Help or Embedded Web
110 Chapter 12 Fax (fax models only)
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Use phone-book data from other programs
NOTE: Before a phone book from another program can be imported, you must use the export feature
in that other program.
HP ToolboxFX can import contact information from other software program phone books. The following
table shows which programs are supported for HP ToolboxFX.
Program
Description
Microsoft Outlook
Personal Address Book (PAB) entries, Contacts entries, or both combined may be selected.
Individuals and groups from the PAB are combined with individuals from Contacts only if the
combined option is selected.
If a Contacts entry has both a home and a business fax number, two entries will be displayed. The
“name” of these two entries will be modified. “:(B)” will be added to the name in the business entry
and “:(H)” will be added to the name in the home entry.
If a duplicate entry occurs (one from Contacts and one from the PAB with the same name and fax
number), a single entry will be displayed. However, if an entry exists in the PAB with a duplicate in
Contacts, and the Contacts entry has both a business and a home fax number, all three entries will
be displayed.
Windows Address Book
The Windows Address Book (WAB), used by Outlook Express and Internet Explorer, is supported.
If an individual has both a home and a business fax number, two entries will be displayed. The
“name” of these two entries will be modified. “:(B)” will be added to the name in the business entry
and “:(H)” will be added to the name in the home entry.
Goldmine
Goldmine version 4.0 is supported. HP ToolboxFX imports the file last used by Goldmine.
Act! versions 4.0 and 2000 are supported. HP ToolboxFX imports the database last used by Act!.
Symantec Act!
Complete the following steps to import a phone book:
1. Open HP ToolboxFX.
2. Click Fax, and then click Fax Phone Book.
3. Browse to the program phone book, and then click Import/Export Phone Book.
4. Click Import and choose Next.
Delete phone book
You can delete all speed dials and group-dial entries that are programmed in the product.
CAUTION: After speed dials and group-dial entries are deleted, they cannot be recovered.
1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Phone Book, and then press OK.
3. Use the arrow buttons to select Delete All Entries, and then press OK.
4. Press OK to confirm the deletion.
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Setup 111
Special dialing symbols and options
You can insert pauses into a fax number that you are dialing or programming to a one-touch key, speed-
dial entry, or group-dial entry. Pauses are often needed when dialing internationally or connecting to an
outside line.
Insert a dialing pause: Press # (Pause) repeatedly until a comma (,) appears on the control-panel
display, indicating that the pause will occur at that point in the dialing sequence. This is a 2-second
pause (3 seconds in France).
●
●
●
Insert a pause for dial tone: Press * (Symbols) repeatedly until W appears on the control-panel
display to have the product wait for a dial tone before dialing the remainder of the telephone
number.
Insert a hook flash: Press * (Symbols) repeatedly until R appears on the control-panel display to
have the product perform a hook flash.
Manage speed dials
Create and edit speed dials
Speed dials 1 through 8 are also associated with their corresponding one-touch keys on the control
panel. The one-touch keys can be used for speed dials or group-dial entries. A maximum of 50
characters can be entered for a single fax number.
NOTE: To gain access to all of the speed dials, you must use the Shift button. Speed dials 5 through
8 are all available by pressing Shift and the associated one-touch key on the control panel.
Complete the following steps to program speed dials from the control panel:
1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Phone Book, and then press OK.
3. Use the arrow buttons to select Individual Setup. Press OK.
4. Press OK to select Add.
5. Use the alphanumeric buttons to enter a name for the fax number. To do so, repeatedly press the
alphanumeric button for the letter that you need until the letter appears. (For a list of characters,
NOTE: To insert punctuation, press the asterisk (*) button repeatedly until the character that you
want appears, and then press the > button to go to the next space.
6. Use the alphanumeric buttons to enter the fax number. Include any pauses or other needed
numbers, such as an area code, an access code for numbers outside a PBX system (usually a 9
or 0), or a long distance prefix.
NOTE: When entering a fax number, press Pause until a comma (,) appears if you want to insert
a pause in the dialing sequence, or press * until W appears if you want the product to wait for a
dial tone.
7. Press OK.
8. Press OK to save the information.
9. If you have more speed dials to program, repeat steps 1 through 10.
112 Chapter 12 Fax (fax models only)
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Delete speed dials
1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Phone Book, and then press OK.
3. Use the arrow buttons to select Delete entry, and then press OK.
4. Use the alphanumeric buttons or the arrow buttons to enter the number of the speed-dial entry you
want to delete, and then press OK.
Manage group-dial entries
Create and edit group-dial entries
1. Assign a speed-dial entry to each fax number that you want in the group. (For instructions, see
2. On the control panel, press Fax Menu.
3. Use the arrow buttons to select Phone Book, and then press OK.
4. Use the arrow buttons to select Group setup, and then press OK.
5. Use the alphanumeric buttons to enter the number that you want to associate with this group, and
then press OK. Selecting 1 through 8 also associates the group with the corresponding one-touch
key.
6. Use the alphanumeric buttons to enter a name for the group, and then press OK.
7. Press a one-touch key, and then press OK again to confirm the addition. Repeat this step for each
group member you want to add.
-or-
Use the up and down arrows to select an entry and press OK to add the entry to the group. Press
OK again when done adding entries.
8. When you are finished, press OK.
9. If you have more group-dial entries to assign, press OK, and then repeat steps 1 through 9.
Delete an individual from a group-dial entry
1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Phone Book, and then press OK.
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Setup 113
3. To delete a single entry:
a. Use the arrow buttons to select Delete entry, and then press OK.
b. Use the arrow buttons to select the individual or group that you want to delete from the list on
the screen.
c. Press OK to confirm the deletion.
4. To delete all entries:
a. Use the arrow buttons to select Delete All Entries, and then press OK.
b. Press OK to confirm the deletion.
NOTE: Deleting a speed-dial entry also deletes that entry from any group-dial entries that included
that speed-dial entry.
Set fax polling
If someone else has set up a fax to be polled, you can request that the fax be sent to your product. (This
is known as polling another machine).
1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Receive, and then press OK.
3. Use the arrow buttons to select Polling receive, and then press OK.
4. Using the alphanumeric buttons, enter the number that you want to poll, then press OK.
The product dials the other fax machine and requests the fax.
114 Chapter 12 Fax (fax models only)
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Change fax settings
Set the sound-volume settings
Control the volume of the fax sounds from the control panel. You can make changes to the following
sounds:
The fax sounds that are associated with incoming and outgoing faxes
The ring for incoming faxes
●
●
The factory-set default for the fax-sounds volume is Soft.
Set the phone-line volume
Complete the following steps to change the fax-sounds volume.
1. On the control panel press Setup.
2. Use the arrow buttons to select System setup, and then press OK.
3. Use the arrow buttons to select Volume Settings, and then press OK.
4. Use the arrow buttons to select Phone line volume, and then press OK.
5. Use the arrow buttons to select Off, Soft, Medium, or Loud.
6. Press OK to save the selection.
Set the ring volume
When the product is initially receiving a call, a ring alert is audible. The ring duration length is based on
the local telephone company ring-pattern length. The factory-set default for the ring volume is Soft.
1. Press Setup.
2. Use the arrow buttons to select System setup, and then press OK.
3. Use the arrow buttons to select Volume Settings, and then press OK.
4. Use the arrow buttons to select Ring volume, and then press OK.
5. Use the arrow buttons to select Off, Soft, Medium, or Loud.
6. Press OK to save the selection.
Send fax settings
Set a dial prefix
A dial prefix is a number or group of numbers that are automatically added to the beginning of every fax
number you enter at the control panel or from the software. The maximum number of characters for a
dial prefix is 50.
The default setting is Off. Turn this setting on to enter a prefix if, for example, you have to dial a number
such as 9 to get a telephone line outside of your company telephone system. While this setting is
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Change fax settings 115
activated, you can dial a fax number without the dial prefix by using manual dial. For instructions, see
1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Basic setup, and then press OK.
4. Use the arrow buttons to select Dial Prefix, and then press OK.
5. Use the arrow buttons to select On or Off, and then press OK.
6. If you selected On, use the alphanumeric buttons to enter the prefix, and then press OK. You can
use numbers, pauses, and dialing symbols.
Set the dial-tone detection
Normally, the product begins dialing a fax number immediately. If you are using the product on the same
line as your telephone, turn on the detect-dial-tone setting. This prevents the product from sending a
fax while someone is on the telephone.
The factory-set default for detect dial tone is On for France and Hungary, and Off for all other countries/
regions.
1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Detect dial tone, and then press OK.
5. Use the arrow buttons to select On or Off, and then press OK.
Set autoredial
If the product was unable to send a fax because the receiving fax machine did not answer or was busy,
the product attempts to redial based on the redial-on-busy, redial-on-no-answer, and redial-on-
communication-error options. Use the procedures in this section to turn these options on or off.
Set the redial-on-busy option
If this option is turned on, the product redials automatically if it receives a busy signal. The factory-set
default for the redial-on-busy option is On.
1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Redial if busy, and then press OK.
5. Use the arrow buttons to select On or Off, and then press OK.
116 Chapter 12 Fax (fax models only)
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Set the redial-on-no-answer option
If this option is turned on, the product redials automatically if the receiving machine does not answer.
The factory-set default for the redial-on-no-answer option is Off.
1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Redial if no answer, and then press OK.
5. Use the arrow buttons to select On or Off, and then press OK.
Set the redial-on-communication-error option
If this option is turned on, the product redials automatically if some sort of communication error occurs.
The factory-set default for the redial-on-communication-error option is On.
1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Redial Comm. Error, and then press OK.
5. Use the arrow buttons to select On or Off, and then press OK.
Set light/dark and resolution
Set the default light/dark (contrast) setting
The contrast affects the lightness and darkness of an outgoing fax as it is being sent.
The default light/dark setting is the contrast that is normally applied to items that are being faxed. The
slider is set to the middle as the default setting.
1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Default lighter/darker, and then press OK.
5. Use the < button to move the slider to the left to make the fax lighter than the original, or use the
> button to move the slider to the right to make the fax darker than the original.
6. Press OK to save the selection.
Set resolution settings
NOTE: Increasing the resolution increases the fax size. Larger faxes increase the send time and could
exceed the available memory in the product.
The factory-set default resolution setting is Fine.
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Change fax settings 117
Use this procedure to change the default resolution for all fax jobs to one of the following settings:
Standard: This setting provides the lowest quality and the fastest transmission time.
●
●
Fine: This setting provides a higher resolution quality than Standard that is usually appropriate for
text documents.
Superfine: This setting is best used for documents that mix text and images. The transmission
time is slower than Fine but faster than Photo.
●
●
Photo: This setting produces the best images, but greatly increases the transmission time.
Set the default resolution setting
1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Default Fax Resolution, and then press OK.
5. Use the arrow buttons to change the resolution setting.
6. Press OK to save the selection.
Set the resolution for the current fax job
1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Send, and then press OK.
3. Use the arrow buttons to select Fax Resolution, and then press OK.
4. Use the arrow buttons to select the appropriate resolution setting.
5. Press OK to save the selection.
Set the default glass-size setting
This setting determines which paper size the flatbed scanner scans when you send a fax from the
scanner. The factory-set default is determined by the country/region in which you purchased the product.
1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Default glass size, and then press OK.
5. Use the arrow buttons to select the correct paper size setting: A4 or Letter.
6. Press OK to save the selection.
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Set tone-dialing or pulse-dialing
Use this procedure to set the product to tone-dialing or pulse-dialing mode. The factory-set default is
Tone. Do not change this setting unless you know that the telephone line cannot use tone dialing.
1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Dialing Mode, and then press OK.
5. Use the arrow buttons to select Tone or Pulse, and then press OK to save the selection.
NOTE: The pulse-dialing option is not available in all countries/regions.
Set billing codes
If the billing codes feature has been turned on, the user will be asked to enter a billing code for each
fax. The billing code count is increased for each fax page that is sent. This includes all types of faxes
except for poll-received, fax-forwarded, or computer-downloaded faxes. For an undefined group or a
group-dial fax, the billing code count is increased for each successful fax that is sent to each destination.
To print a report that shows the total for each billing code, see Print the billing-code report
The factory-set default for the billing-code setting is Off. The billing code can be any number from 1
through 250.
Set the billing-code setting
1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Billing codes, and then press OK.
5. Use the arrow buttons to select On or Off, and then press OK.
Use billing codes
1. Load the document in the automatic document feeder (ADF) input tray or on the flatbed scanner.
2. On the control panel, enter the phone number manually, by speed-dial, or by group-dial entry.
3. Press Start Fax.
4. Enter the billing code, and then press Start Fax.
The fax job is sent and recorded in the billing-code report. For information about printing the billing-code
Print the billing-code report
The billing-code report is a printed list of all of the fax billing codes and the total number of faxes that
have been billed to each code. The billing-code setting must be turned on in order to access this report.
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Change fax settings 119
NOTE: After this report is printed, all billing data is deleted.
1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Reports, and then press OK.
3. Use the arrow buttons to select Billing report, and then press OK. The product exits the menu
settings and prints the report.
Receive fax settings
Set or change number of rings-to-answer
When the answer mode is set to Automatic, the product rings-to-answer setting determines the number
of times the telephone rings before the product answers an incoming call.
If the product is connected to a line that receives both fax and voice calls (a shared line) and that also
uses an answering machine, you might need to adjust the rings-to-answer setting. The number of rings-
to-answer for the product must be greater than the rings-to-answer on the answering machine. This
allows the answering machine to answer the incoming call and record a message if it is a voice call.
When the answering machine answers the call, the product listens to the call and automatically answers
it if it detects fax tones.
The default setting for rings-to-answer is five for the U.S. and Canada, and two for other countries/
regions.
Use the rings-to-answer setting
Use the following table to determine the number of rings-to-answer to use.
Type of telephone line
Recommended rings-to-answer setting
Dedicated fax line (receiving only fax calls)
Set to a number of rings within the range shown on the control-
panel display. (The minimum and maximum number of rings
allowed varies by country/region.)
One line with two separate numbers and a ring-pattern service One or two rings. (If you have an answering machine or
computer voicemail for the other telephone number, make sure
that the product is set to a greater number of rings than the
answering system. Also, use the distinctive-ring feature to
differentiate between voice and fax calls. See Set up distinctive
Shared line (receiving both fax and voice calls) with only an
attached telephone
Five rings or more.
Shared line (receiving both fax and voice calls) with an
attached answering machine or computer voicemail
Two rings more than the answering machine or computer
voicemail.
Set the number of rings-to-answer
To set or change the number of rings-to-answer, use the following steps:
1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Basic setup, and then press OK.
120 Chapter 12 Fax (fax models only)
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4. Use the arrow buttons to select Rings to answer, and then press OK.
5. Use the alphanumeric buttons or the up and down arrows to enter the number of rings-to-answer,
and then press OK.
Set the answer mode
Depending on the situation, set the product answer mode to Automatic or Manual. The factory-set
default is Automatic.
Automatic: In this answer mode, the product answers incoming calls after a specified number of
rings or upon recognition of special fax tones. To specify the number of rings, see Set the number
●
●
●
TAM: In this answer mode, the product has a telephone answering machine (TAM) attached to the
line-out port. The product does not answer incoming calls, but listens for fax call tones after the
TAM has answered the call.
Fax/Tel: In this answer mode, the product answers an incoming call and determines if the call is
a voice call or fax call. If the call is a fax call, the product receives the fax from the call. If the call
is a voice call, the product generates an audible ring to indicate an incoming voice call that you
must answer on an extension phone.
Manual: In this answer mode, the product never answers calls. You must start the fax-receiving
process yourself, either by pressing Start Fax on the control panel or by picking up a telephone
that is connected to that line and dialing 1-2-3.
●
To set or change the answer mode, complete the following steps:
1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Basic setup, and then press OK.
4. Press OK to select Answer mode.
5. Use the arrow buttons to select the answer mode, and then press OK.
The control-panel display shows the answer mode setting that you specified.
Set fax forwarding
You can set your product to forward incoming faxes to another fax number. When the fax arrives at your
product, it is stored in the memory. The product then dials the fax number that you have specified and
sends the fax. If the product cannot forward a fax because of an error (for example, the number is busy)
and repeated redial attempts are unsuccessful, your product prints the fax.
If the product runs out of memory while receiving a fax, it terminates the incoming fax and only forwards
the pages and partial pages that have been stored in the memory.
When it is using the fax-forwarding feature, the answer mode must be set to Automatic.
1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Receive, and then press OK.
3. Use the arrow buttons to select Forward fax, and then press OK.
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Change fax settings 121
4. Use the arrow buttons to select On or Off, and then press OK.
5. If you turn on the fax-forwarding feature, use the alphanumeric buttons to specify the fax number
where the fax is to be sent, and then press OK to save the selection.
Set up distinctive ring
Ring-pattern or distinctive-ring service is available through some local telephone companies. The
service allows you to have more than one telephone number on a single line. Each telephone number
has a unique ring pattern, so that you can answer voice calls and the product can answer fax calls.
If you subscribe to a ring-pattern service with a telephone company, you must set the product to answer
the correct ring pattern. Not all countries/regions support unique ring patterns. Contact the telephone
company to determine if this service is available in your country/region.
NOTE: If you do not have ring-pattern service and you change the ring-pattern settings to something
other than the default, All Rings, the product might not be able to receive faxes.
The settings are as follows:
All Rings: The product answers any calls that come through the telephone line.
Single: The product answers any calls that produce a single-ring pattern.
Double: The product answers any calls that produce a double-ring pattern.
Triple: The product answers any calls that produce a triple-ring pattern.
●
●
●
●
●
Double and Triple: The product answers any calls that produce a double-ring or triple-ring pattern.
To change ring patterns for call answering, complete the following steps:
1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Basic setup, and then press OK.
4. Use the arrow buttons to select Distinctive Ring, and then press OK.
5. Use the arrow buttons to select the ring pattern that you want, and then press OK.
6. After product installation is complete, ask someone to send a fax to you in order to verify that the
ring-pattern service is working correctly.
Use autoreduction for incoming faxes
If the fit-to-page option is turned on, the product automatically reduces long faxes up to 75% to fit the
information on the default paper size (for example, the fax is reduced from legal to letter size).
If the fit-to-page option is turned off, long faxes print at full size on multiple pages. The factory-set default
for incoming fax autoreduction is On.
If you have the stamp-received faxes option turned on, you might also want to turn on autoreduction.
This reduces the size of the incoming faxes slightly, and prevents the page-stamp from forcing a fax
onto two pages.
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NOTE: Make sure that the default media size setting matches the size of the media that is loaded in
the tray.
1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Fit to page, and then press OK.
5. Use the arrow buttons to select On or Off, and then press OK to save the selection.
Set the default fax reprint settings
The default fax reprint setting is On. To change this setting from the control panel, complete the following
steps:
1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Allow Fax Reprint, and then press OK.
5. Use the arrow buttons to select On or Off, and then press OK.
Create stamp-received faxes
The product prints the sender identification information at the top of each received fax. You can also
choose to have your own header information included on each received fax to confirm the date and time
that the fax was received. The factory-set default for stamp-received faxes is Off.
NOTE: This option applies only to received faxes that the product prints.
1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Stamp faxes, and then press OK.
5. Use the arrow buttons to select On or Off, and then press OK to save the selection.
Block or unblock fax numbers
If you do not want to receive faxes from specific people or businesses, you can block as many as 30
fax numbers by using the control panel. When you block a fax number and someone from that number
sends you a fax, the control-panel display indicates that the number is blocked, the fax is received and
discarded. The fax does not print, and is not saved in memory. Faxes from blocked fax numbers appear
in the fax activity log with a “discarded” designation. You can unblock blocked fax numbers individually
or all at one time.
NOTE: The sender of a blocked fax is not notified that the fax failed.
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Change fax settings 123
To print a list of numbers that you have blocked or the fax activity log, see Print individual fax reports
Complete the following steps to block or unblock fax numbers by using the control panel:
1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Receive, and then press OK.
3. Use the arrow buttons to select Block junk faxes, and then press OK.
4. To block a fax number, use the arrow buttons to select Add number, and then press OK. Enter
the fax number exactly as it appears in the header (including spaces), and then press OK.
To unblock a single fax number, use the arrow buttons to select Delete number, and then press
OK. Use the arrow buttons to select the fax number that you want to delete, and then press OK to
confirm the deletions.
-or-
To unblock all blocked fax numbers, use the arrow buttons to select Delete all numbers, and then
press OK. Press OK again to confirm the deletions.
Make an extension telephone available to receive faxes
With this setting turned on, you can alert the product to pick up the incoming fax call by pressing 1-2-3
sequentially on the telephone keypad. The default setting is On. Turn this setting off only if you use
pulse dialing or if you have a service from your telephone company that also uses the 1-2-3 sequence.
The telephone company service does not work if it conflicts with the product.
1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Extension Phone, and then press OK.
5. Use the arrow buttons to select On or Off, and then press OK to save the selection.
124 Chapter 12 Fax (fax models only)
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Use fax
Fax software
Supported fax programs
The PC fax program that came with the product is the only PC fax program that works with the product.
In order to continue to use a PC fax program previously installed on the computer, it must be used with
the modem that is already connected to the computer; it will not function through the product modem.
Available cover-page templates
Several business and personal fax cover-page templates are available in the HP LaserJet Send Fax
software program.
NOTE: Cover-sheet templates cannot be altered. While fields within the templates may be edited, the
templates themselves are fixed forms.
Customize a fax cover sheet
1. Open the HP LaserJet Send Fax software program.
2. In the Fax To section, provide the recipient fax number, name, and company.
3. In the Resolution section, select a resolution setting.
4. In the Include With Fax section, select Cover Page.
5. Add more information in the Notes and Subject text boxes.
6. In the Cover Page Template drop-down box, select a template.
7. Do one of the following:
Click Send Now to send the fax without previewing the cover page.
Click Preview to view the cover page prior to sending the fax.
●
●
Cancel a fax
Use these instructions to cancel a single fax that is currently dialing or a fax that is being transmitted or
received.
Cancel the current fax
Press Cancel on the control panel. Any pages that have not been transmitted are canceled. Pressing
Cancel also stops group-dial jobs.
Cancel a pending fax job
Use this procedure to cancel a fax job in the following situations:
The product is waiting to redial after encountering a busy signal, an unanswered call, or a
communication error.
●
The fax is scheduled to be sent at a future time.
●
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Use the following steps to cancel a fax job by using the Fax Job status menu:
1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Send, and then press OK.
3. Use the arrow buttons to select Fax Job status, and then press OK.
4. Use the arrow buttons to scroll through pending jobs until you reach the job that you want to clear.
5. Press OK to select the job that you want to cancel.
Delete faxes from memory
Use this procedure only if you are concerned that someone else has access to your product and might
try to reprint faxes from the memory.
CAUTION: In addition to clearing the reprint memory, this procedure clears any fax that is currently
being sent, unsent faxes that are pending redial, faxes that are scheduled to be sent at a future time,
and faxes that are not printed or forwarded.
1. On the control panel, press Setup.
2. Use the arrow buttons to select Service, and then press OK.
3. Use the arrow buttons to select Fax Service, and then press OK.
4. Use the arrow buttons to select Clear saved faxes, and then press OK.
5. Press OK to confirm the deletion.
Use fax on a DSL, PBX, ISDN, or VoIP system
HP products are designed specifically for use with traditional analog phone services. They are not
designed to work on DSL, PBX, ISDN lines, or VoIP services, but they might work with the proper setup
and equipment.
NOTE: HP recommends discussing DSL, PBX, ISDN, and VoIP setup options with the service
provider.
The HP LaserJet product is an analog device that is not compatible with all digital phone environments
(unless a digital-to-analog converter is used). HP does not guarantee that the product will be compatible
with digital environments or digital-to-analog converters.
DSL
A digital subscriber line (DSL) uses digital technology over standard copper telephone wires. This
product is not directly compatible with digital signals. However, if the configuration is specified during
DSL setup, the signal can be separated so that some of the bandwidth is used to transmit an analog
signal (for voice and fax) while the remaining bandwidth is used to transmit digital data.
NOTE: Not all fax products are compatible with DSL services. HP does not guarantee that the product
will be compatible with all DSL service lines or providers.
The DSL modem requires a high-pass filter for faxing. The service provider typically provides a low-pass
filter, for normal telephone wiring.
NOTE: Contact the DSL provider for more information or for assistance.
126 Chapter 12 Fax (fax models only)
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PBX
The product is an analog device that is not compatible in all digital phone environments. Digital-to-analog
filters or converters may be needed for faxing functionality. If faxing issues occur in a PBX environment,
it might be necessary to contact the PBX provider for assistance. HP does not guarantee that the product
will be compatible with digital environments or digital-to-analog converters.
Contact the PBX provider for more information and for assistance.
ISDN
VoIP
Contact the ISDN provider for more information and for assistance.
Voice over internet protocol (VoIP) services are often not compatible with fax machines unless the
provider explicitly states that it supports fax over IP services.
If the product experiences problems getting a fax to work on a VoIP network, verify that all cables and
settings are correct. Decreasing the fax-speed setting might allow the product to send a fax over a VoIP
network.
If faxing problems continue, contact the VoIP provider.
Send a fax
Fax from the flatbed scanner
1. Make sure that the automatic document feeder (ADF) contains no media.
2. Lift the flatbed scanner cover.
3. Place the original document face-down on the flatbed scanner with the upper-left corner of the
document at the corner indicated by the icon on the scanner.
4. Gently close the lid.
5. Use the alphanumeric buttons on the control panel to dial the number.
-or-
If the fax number you are calling has been assigned to a one-touch key, press that key.
-or-
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Use fax 127
If the fax number you are calling has a speed dial or group-dial entry, press Fax Menu, then use
the arrow keys to select Phone Book. Choose Select an entry and use the alphanumeric buttons
to specify the speed dial or group-dial entry, and then press OK.
6. On the control panel, press Start Fax.
The control-panel display shows the following message: Send from flatbed scanner?.
7. Select Yes.
8. After scanning the page, the product control-panel display shows the following message: Scan
another page?.
9. If you have more pages to scan, select Yes, and then repeat step 3 for each page of the fax job.
-or-
If you are finished, select No.
Fax from the automatic document feeder (ADF)
NOTE: The ADF capacity is up to 50 sheets of 80 g/m2 or 20 lb media.
CAUTION: To prevent damage to the product, do not use an original that contains correction tape,
correction fluid, paper clips, or staples. Also, do not load photographs, originals smaller than 5x5, or
fragile originals into the ADF. Use the flatbed glass to scan these items.
1. Insert the top-end of the stack of originals into the ADF input tray, with the media stack face-up
and the first page to be copied on top of the stack.
If the media is longer than Letter- or A4-sized paper, pull out the ADF input tray extension to support
the media.
2. Slide the stack into the ADF until it does not move any farther.
Document loaded appears on the control-panel display.
128 Chapter 12 Fax (fax models only)
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3. Adjust the media guides until they are snug against the media without restricting movement.
4. Use the alphanumeric buttons on the control panel to dial the number.
-or-
If the fax number you are calling has been assigned to a one-touch key, press that key.
-or-
If the fax number you are calling has a speed dial or group-dial entry, press Fax Menu, then use
the arrow keys to select Phone Book. Choose Select an entry and use the alphanumeric buttons
to specify the speed dial or group-dial entry, and then press OK.
5. On the control panel, press Start Fax. The product starts the fax job.
Manual dial faxing
Usually, the product dials after you press Start Fax. At times, however, you might want the product to
dial each number as you press it. For example, if you are charging your fax call to a calling card, you
might need to dial the fax number, wait for the acceptance tone of your telephone company, and then
dial the calling card number. When dialing internationally, you might need to dial part of the number and
then listen for dial tones before continuing to dial.
Dial manually with the automatic document feeder (ADF)
1. Load the document into the automatic document feeder (ADF) input tray.
2. On the control panel, press Start Fax.
3. Begin dialing.
NOTE: The product dials the number as you press each digit. This allows you to wait for pauses,
dial tones, international-access tones, or calling-card-acceptance tones before continuing to dial.
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Use fax 129
Dial manually with the flatbed scanner
1. On the control panel, press Start Fax.
The control-panel display shows the following message: Send from flatbed scanner?.
2. Select Yes. The control-panel display shows the following message: Load page: X Press OK,
where X is the page number.
3. Scan a page into memory by placing the sheet print-side-down on the flatbed scanner and pressing
OK. After scanning the page, the product control-panel display shows the following message: Scan
another page?.
4. If you have more pages to scan, select Yes, and then repeat step 3 for each page of the fax job.
-or-
If you are finished, select No, and then go to the next step.
5. When all pages are scanned into memory, begin dialing. The product dials the number as you
press each digit. This allows you to wait for pauses, dial tones, international access tones, or calling
card acceptance tones before continuing to dial.
Send a fax to a group manually (ad hoc faxing)
Use the following instructions to send a fax to a group of recipients that has not been assigned a group-
dial entry:
1. Load the document into the automatic document feeder (ADF) input tray or on the flatbed scanner.
2. Use the alphanumeric buttons.
-or-
If the fax number that you are calling has been assigned a speed-dial entry, press Fax Menu, then
select Phone Book. Choose Select an entry and use the alphanumeric buttons to specify the
speed-dial entry, and then press OK.
3. Press OK.
4. To continue dialing numbers, repeat steps 2 and 3.
-or-
If you are finished dialing numbers, go to the next step.
5. Press Start Fax. If the pages that you want to send are in the ADF, then faxing begins automatically.
6. If the product ADF sensor detects that no document is loaded into the ADF input tray, Send from
flatbed scanner? appears on the control-panel display. To send the fax from the flatbed scanner,
select Yes, and then press OK.
Load Page: X Press OK appears on the control-panel display.
7. If you have already placed the document on the flatbed scanner, press OK (or place the document
on the flatbed scanner and then press OK).
After scanning the page, Another page? appears on the control-panel display.
8. If you have more pages to scan, select Yes, and then repeat step 7 for each page of the fax job.
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-or-
If you are finished, select No.
The product sends the fax to each fax number. If a number in the group is busy or does not answer, the
product redials that number based on the redial setting. If all redial attempts fail, the product updates
the fax activity log by adding the error, and then it proceeds to the next number in the group.
Redial manually
1. Load the document into the automatic document feeder (ADF) input tray or onto the flatbed
scanner.
2. On the control panel, press Fax Menu.
3. Use the arrow keys to select Send and press OK.
4. Use the arrow keys to select Redial and press OK.
5. Press Start Fax. If the pages that you want to send are in the ADF, then faxing begins automatically.
6. If the product ADF sensor detects that no document is loaded into the ADF input tray, Send from
flatbed scanner? appears on the control-panel display. To send the fax from the flatbed scanner,
select Yes, and then press OK.
After you press OK, Load page: X Press OK appears on the control-panel display.
7. If you have already placed the document on the flatbed scanner, press OK (or place the document
on the flatbed scanner and then press OK).
After scanning the page, Another page? appears on the control-panel display.
8. If you have more pages to scan, select Yes, and then repeat step 7 for each page of the fax job.
-or-
If you are finished, select No.
The product sends the fax to the number that it redialed. If the number is busy or does not answer, the
product redials the number based on its redial setting. If all redial attempts fail, the product updates the
fax activity log by adding the error.
Use speed dials and group-dial entries
Send a fax by using a speed dial
1. Load the document into the automatic document feeder (ADF) input tray or on the flatbed scanner.
2. Press the one-touch key for the speed dial.
-or-
Press Fax Menu, then select Phone Book. Choose Select an entry and use the alphanumeric
buttons to specify the speed-dial entry, and then press OK.
3. Load the document into the automatic document feeder (ADF) input tray or on the flatbed scanner.
4. Press Start Fax. If the pages that you want to send are in the ADF, then faxing begins automatically.
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Use fax 131
5. If the product ADF sensor detects that no document is loaded into the ADF input tray, Send from
flatbed scanner? appears on the control-panel display. To send the fax from the flatbed scanner,
select Yes, and then press OK.
After you press OK, Load page: X Press OK appears on the control-panel display.
6. If you have already placed the document on the flatbed scanner, press OK (or place the document
on the flatbed scanner and then press OK).
After scanning the page, Scan another page? appears on the control-panel display.
7. If you have more pages to scan, select Yes, and then repeat step 6 for each page of the fax job.
-or-
If you are finished, select No.
When the last page of the fax has exited the product, you can start sending another fax, copying, or
scanning.
You can assign a speed dial to numbers that you use regularly. See Create and edit speed dials
on page 112. If you have electronic phone books available, you might be able to use them to select
recipients. Electronic phone books are generated by using third-party software programs.
Send a fax by using a group-dial entry
1. Load the document into the automatic document feeder (ADF) input tray or on the flatbed scanner.
2. Press the one-touch key for the group.
-or-
Press Fax Menu, then select Phone Book. Choose Select an entry and use the alphanumeric
buttons to specify the group-dial entry, and then press OK.
3. Press Start Fax. If the pages that you want to send are in the ADF, then faxing begins automatically.
4. If the product ADF sensor detects that no document is loaded into the ADF input tray, Send from
flatbed scanner? appears on the control-panel display. To send the fax from the flatbed scanner,
select Yes, and then press OK.
After you press OK, Load page: X Press OK appears on the control-panel display.
5. If you have already placed the document on the flatbed scanner, press OK (or place the document
on the flatbed scanner and then press OK).
After scanning the page, Scan another page? appear on the control-panel display.
6. If you have more pages to scan, select Yes, and then repeat step 5 for each page of the fax job.
-or-
If you are finished, select No.
The product scans the document into memory and sends the fax to each number specified. If a number
in the group is busy or does not answer, the product redials the number based on its redial setting. If all
redial attempts fail, the product updates the fax activity log with the error and proceeds to the next
number in the group.
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Send a fax from the software
This section contains basic instructions for sending faxes by using the software that came with the
product. All other software-related topics are covered in the software Help, which can be opened from
the software-program Help menu.
You can fax electronic documents from a computer if you meet the following requirements:
The product is connected directly to the computer or connected to the computer over a TCP/IP
network.
●
The product software is installed on the computer.
●
●
The computer operating system is Microsoft Windows XP, Windows Vista, Mac OS X v10.3, or
Mac OS X v10.4.
Send a fax from the software (Windows XP or Vista)
The procedure to send a fax varies according to your specifications. The most typical steps follow.
1. Click Start, click Programs (or All Programs in Windows XP), and then click Hewlett-Packard.
2. Click HP LaserJet product, and then click Send fax. The fax software appears.
3. Enter the fax number of one or more recipients.
4. Load the document in the automatic document feeder (ADF) input tray.
5. Include a cover page. (This step is optional.)
6. Click Send Now.
Send a fax from the software (Mac OS X v10.3)
1. Load the document into the automatic document feeder (ADF) input tray or the flatbed scanner.
2. Open HP Director and click Fax. The fax software appears.
3. Select Fax from the Print dialog.
4. Enter the fax number of one or more recipients.
5. Include a cover page (this step is optional).
6. Click Fax.
Send a fax from the software (Mac OS X v10.4)
Using Mac OS X v10.4, you can choose between two methods of sending faxes from the product
software.
To send a fax by using HP Director complete the following steps:
1. Load the document into the automatic document feeder (ADF) input tray or the flatbed scanner.
2. Open HP Director by clicking the icon in the dock, and then click Fax. The Apple print dialog
appears.
3. Select Fax PDF from the PDF pop-up menu.
4. Enter the fax number of one or more recipients under To.
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Use fax 133
5. Select the product under Modem.
6. Click Fax.
To send a fax by printing to a fax driver, complete the following steps:
1. Open the document that you want to fax.
2. Click File and then click Print.
3. Select Fax PDF from the PDF pop-up menu.
4. Enter the fax number of one or more recipients under To.
5. Select the product under Modem.
6. Click Fax.
Send a fax from a third-party software program, such as Microsoft Word (all operating systems)
1. Open a document in a third-party program.
2. Click the File menu, and then click Print.
3. Select the fax print driver from the printer driver drop-down list. The fax software appears.
4. Complete one of the following procedures:
Windows
●
a. Enter the fax number of one or more recipients.
b. Include a cover page. (This step is optional.)
c. Include any pages loaded at the product. (This step is optional.)
d. Click Send Now.
Macintosh
●
a. Mac OS X v10.3: Select Fax from the Print dialog.
-or-
Mac OS X v10.4: Select Fax PDF from the PDF pop-up menu.
b. Enter the fax number of one or more recipients.
c. Mac OS X v10.3: Include a cover page (this step is optional).
-or-
Mac OS X v10.4: Select the product under Modem.
d. Click Fax.
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Send a fax by dialing from a downstream phone
Occasionally, you might want to dial a fax number from a telephone that is connected to the same line
as the product. For example, if you are sending a fax to a person whose device is in the manual receive
mode, you can precede the fax with a voice call to let that person know that the fax is coming.
NOTE: The telephone must be connected to the product "telephone" port ( ).
1. Load the document into the automatic document feeder (ADF) input tray.
NOTE: You cannot use the flatbed scanner when sending a fax by dialing from an extension
telephone.
2. Pick up the handset of a telephone that is connected to the same line as the product. Dial the fax
number by using the telephone keypad.
3. When the recipient answers, instruct the person to start the fax machine.
4. When you hear the fax tones, press Start Fax, wait until Connecting appears on the control-panel
display, and then hang up the telephone or wait on the line until the fax is completed to resume
voice calling.
Send a delayed fax
Use the product control panel to schedule a fax to be sent automatically at a future time to one or more
people. When this procedure is completed, the product scans the document into memory and then
returns to the Ready state.
NOTE: If the product cannot transmit the fax at the scheduled time, that information is indicated on
the fax error report (if that option is turned on) or recorded in the fax activity log. The transmittal might
not be initiated because the fax-sending call is not answered, or because a busy signal stops the redial
attempts.
If a fax has been scheduled to be sent at a future time but it requires updating, send the additional
information as another job. All faxes that are scheduled to go to the same fax number at the same time
are delivered as individual faxes.
1. Load the document into the automatic document feeder (ADF) input tray or onto the flatbed
scanner.
2. On the control panel, press Fax Menu.
3. Use the arrow buttons until Send appears, and then press OK.
4. Use the arrow buttons until Send fax later appears, and then press OK.
5. Use the alphanumeric buttons to enter the time.
6. If the product is set to the 12-hour time mode, use the arrow buttons to move to A.M. or P.M. Select
A.M. or select P.M., and then press OK.
-or-
If the product is set to the 24-hour time mode, press OK.
7. Use the alphanumeric buttons to enter the date, and then press OK.
-or-
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Use fax 135
Accept the default date by pressing OK.
8. Enter the fax number, enter the speed dial, or press the one-touch key. Access the phone book by
pressing Fax Menu on the control panel and then selecting Phone Book.
NOTE: This feature does not support undefined (ad hoc) groups.
9. Press OK or Start Fax. The product scans the document into memory and sends it at the designated
time.
Use access codes, credit cards, or calling cards
To use access codes, credit cards, or calling cards, dial manually to allow for pauses and dialing codes.
Send faxes internationally
To send a fax to an international destination, dial manually to allow for pauses and international dialing
Receive a fax
When the product receives a fax transmission, it prints the fax (unless the private-receive feature is
enabled) and also stores it automatically to flash memory.
Print a stored fax (when private receive feature is on)
To print stored faxes, you must provide the private-receive PIN. Once the product prints the stored faxes,
the faxes are deleted from memory.
1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Receive, and then press OK.
3. Use the arrow buttons to select Print faxes, and then press OK.
4. Use the alphanumeric buttons to enter the product security PIN, and then press OK.
Reprint a fax
If you want to reprint a fax because the print cartridge has reached its estimated end of life or if the fax
was printed on the wrong type of media, you can try to reprint it. The amount of memory that is available
determines the actual number of faxes that are stored for reprinting. The most recent fax prints first; the
oldest fax that is in storage prints last.
These faxes are stored continuously. Reprinting them does not clear them from the memory. To clear
1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Receive, and then press OK.
3. Use the arrow buttons to select Reprint faxes, and then press OK. The product begins reprinting
the most recently printed fax.
NOTE: To stop the printing at any time, press Cancel.
136 Chapter 12 Fax (fax models only)
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CAUTION: If the Allow Fax Reprint setting is set to Off, misprinted or faded faxes cannot be reprinted.
Receive faxes when fax tones are audible on the phone line
If you have a telephone line that receives both fax and telephone calls, and you hear fax tones when
you answer the telephone, you can start the receiving process in one of two ways:
If you are close to the product, press Start Fax on the control panel and then hang up.
●
●
When you answer any telephone connected to the line (an extension telephone) and hear fax tones,
the product should begin answering the call automatically. If not, press 1-2-3 in sequence on the
telephone keypad, listen for fax transmission sounds, and then hang up.
NOTE: In order for the second method to work, the extension telephone setting must be set to Yes.
See Make an extension telephone available to receive faxes on page 124 to check or change the setting.
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Use fax 137
Solve fax problems
Fax error messages
Alert and warning messages appear temporarily and might require the user to acknowledge the
message by pressing OK to resume or by pressing Cancel to cancel the job. With certain warnings, the
job might not complete or the print quality might be affected. If the alert or warning message is related
to printing and the auto-continue feature is on, the product will attempt to resume the printing job after
the warning has appeared for 10 seconds without acknowledgement.
Alert and warning message tables
Table 12-1 Alert and warning messages
Control panel message
Comm. error
Description
Recommended action
A fax communication error occurred between Allow the product to retry sending the fax.
the product and the sender or receiver.
Perform a fax test to verify that the phone line
works and is plugged into the correct port
If the error persists, contact HP. See
support flyer that came in the product box.
Fax delayed – Send memory full
Fax is busy Canceled send
Fax memory is full.
Cancel the fax by pressing OK or Cancel.
Resend the fax. You might need to send the
fax in multiple sections if the error occurs
again.
The fax line to which you were sending a fax Call the recipient to ensure that the fax
was busy. The product has canceled sending machine is on and ready.
the fax.
Check that you are dialing the correct fax
number.
Check that the Redial if busy option is
enabled.
Perform a fax test to verify that the phone line
works and is plugged into the correct port
If the error persists, contact HP. See
support flyer that came in the product box.
Fax is busy Redial pending
The fax line to which you were sending a fax Allow the product to retry sending the fax.
was busy. The product automatically redials
Call the recipient to ensure that the fax
machine is on and ready.
the busy number. See Set autoredial
Check that you are dialing the correct fax
number.
Check for a dial tone on the phone line by
pressing Start Fax.
Perform a fax test to verify that the phone line
works and is plugged into the correct port
138 Chapter 12 Fax (fax models only)
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Table 12-1 Alert and warning messages (continued)
Control panel message
Description
Recommended action
If the error persists, contact HP. See
support flyer that came in the product box.
Fax memory full Canceling recv.
During the fax transmission, the product ran Print all of the faxes, and then have the
out of memory. Only the pages that fit into
memory will be printed.
sender resend the fax. Have the sender
divide the fax job into multiple jobs before
resending. Cancel all fax jobs or clear the
faxes from memory. See Delete faxes from
Fax memory full Canceling send
During the fax job, the memory filled. All
Print all received faxes or wait until all
pages of the fax have to be in memory for a pending faxes are sent.
fax job to work correctly. Only the pages that
Ask the sender to send the fax again.
fit into memory were sent.
Cancel all fax jobs or clear the faxes from
memory. See Delete faxes from memory
Fax recv. error
An error occurred while trying to receive a fax. Ask the sender to resend the fax.
Try faxing back to the sender or another fax
machine.
Check for a dial tone on the phone line by
pressing Start Fax.
Perform a fax test to verify that the phone line
works and is plugged into the correct port
Decrease the fax speed. See Change the fax
speed on page 144. Ask the sender to
resend the fax.
Turn off error-correction mode. See Set the
the sender to resend the fax.
Connect the product to a different phone line.
If the error persists, contact HP. See
support flyer that came in the product box.
Fax Send error
An error occurred while trying to send a fax. Try resending the fax.
Try faxing to another fax number.
Check for a dial tone on the phone line by
pressing Start Fax.
Perform a fax test to verify that the phone line
works and is plugged into the correct port
Set the fax resolution to Standard instead of
If the error persists, contact HP. See
support flyer that came in the product box.
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Solve fax problems 139
Table 12-1 Alert and warning messages (continued)
Control panel message Description
Recommended action
Fax storage is full. Unable to answer call Memory is full
Print out the private receive faxes or delayed
faxes. Clear the product memory.
Invalid entry
No Dial Tone
Invalid data or response.
The product could not detect a dial tone.
Correct the entry.
Check for a dial tone on the phone line by
pressing Start Fax.
Perform a fax test to verify that the phone line
works and is plugged into the correct port
If the error persists, contact HP. See
support flyer that came in the product box.
No document sent
The product did not scan any pages, or it did Try sending the fax again.
not receive any pages from the computer to
transmit a fax.
No fax answer Redial pending
The receiving fax line did not answer. The
product attempts to redial after a few minutes.
Allow the product to retry sending the fax.
Call the recipient to ensure that the fax
machine is on and ready.
Check that you are dialing the correct fax
number.
Perform a fax test to verify that the phone line
works and is plugged into the correct port
If the error persists, contact HP. See
support flyer that came in the product box.
No fax answer. Canceled send
Attempts to redial a fax number failed, or the Call the recipient to ensure that the fax
“Redial-no answer” option was turned off.
machine is on and ready.
Check that you are dialing the correct fax
number.
Check that the redial option is enabled.
Perform a fax test to verify that the phone line
works and is plugged into the correct port
If the error persists, contact HP. See
support flyer that came in the product box.
No fax detected
The product answered the incoming call but Allow the product to retry receiving the fax.
did not detect that a fax machine was calling.
Perform a fax test to verify that the phone line
works and is plugged into the correct port
If the error persists, contact HP. See
support flyer that came in the product box.
140 Chapter 12 Fax (fax models only)
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Fax memory is retained when there is a loss of power
The HP Color LaserJet CM1312 MFP Series flash memory protects against data loss when a power
failure occurs. Flash memory can maintain its data for years without power applied.
Fax logs and reports
Use the following instructions to print fax logs and reports:
Print all fax reports
Use this procedure to print all of the following reports at one time:
Fax activity log
●
●
●
●
●
●
Phone book report
Configuration report
Usage page
Junk-fax list
Billing report (if the option is turned on)
1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Reports, and then press OK.
3. Use the arrow buttons to select All fax reports, and then press OK. The product exits the menu
settings and prints the reports.
Print individual fax reports
Use the control panel to print the following fax logs and reports:
Fax activity log: Provides a chronological history of the last 40 faxes that were received, sent, or
●
deleted, and any errors that occurred.
Phone book report: Lists the fax numbers that are assigned to the phone book entries, including
speed dials and group-dial entries.
●
Block-fax list: Lists the fax numbers that are blocked from sending faxes to the product.
Last call report: Provides information about the last fax sent from or received at the product.
●
●
1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Reports, and then press OK.
3. Use the arrow buttons to select the report to be printed, and then press OK. The product exits the
menu settings and prints the report.
NOTE: If you selected Fax Activity log and pressed OK, press OK again to select Print log
now. The product exits the menu settings and prints the log.
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Solve fax problems 141
Set the fax activity log to print automatically
You can decide whether or not you want the fax log to print automatically after every 40 entries. The
factory-set default is On. Use the following steps to set the fax activity log to print automatically:
1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Reports, and then press OK.
3. Use the arrow buttons to select Fax Activity log, and then press OK.
4. Use the arrow buttons to select Auto Log Print, and then press OK.
5. Use the arrow buttons to select On, and then press OK to confirm the selection.
Set the fax error report
A fax error report is a brief report that indicates the product experienced a fax job error. It can be set to
print after the following events:
on Every error (the factory-set default)
on Send error
●
●
●
●
on Receive error
Never
NOTE: If you select Never, you will have no indication that a fax failed to be transmitted unless you
print a fax activity log.
1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Reports, and then press OK.
3. Use the arrow buttons to select Fax Error Report, and then press OK.
4. Use the arrow buttons to select the option for when you want the fax error reports to be printed.
5. Press OK to save the selection.
Set the fax confirmation report
A confirmation report is a brief report that indicates the product successfully sent or received a fax job.
It can be set to print after the following events:
on Every fax
●
●
●
●
on Send fax only
on Receive fax only
Never (the factory-set default)
1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Reports, and then press OK.
3. Use the arrow buttons to select Fax Confirmation, and then press OK.
142 Chapter 12 Fax (fax models only)
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4. Use the arrow buttons to select the option for when you want the fax error reports to be printed.
5. Press OK to save the selection.
Include the first page of each fax on the fax confirmation, fax error, and last call reports
If this option is turned on and the page image still exists in the product memory, the fax configuration,
fax error, and last call reports include a thumbnail (50% reduction) of the first page of the most recent
fax that was sent or received. The factory-set default for this option is On.
1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Reports, and then press OK.
3. Use the arrow buttons to select Include first page, and then press OK.
4. Use the arrow buttons to select On, and then press OK to confirm the selection.
Perform a fax test
The fax test checks for an working phone line and verifies that the phone cord is plugged into the correct
port.
To perform a fax test:
1. On the control panel, press Setup.
2. Use the arrow buttons to select Service, and then press OK.
3. Use the arrow buttons to select Fax Service, and then press OK.
4. Use the arrow buttons to select Run Fax Test, and then press OK.
When the fax test completes, a report is printed from the device. The report contains one of three
possible results:
Pass: the report contains all of the current fax settings for review.
●
●
●
Fail - the cord is in the wrong port: the report contains suggestions for how to resolve the issue.
Fail - the phone line is not active: the report contains suggestions for how to resolve the issue.
Change error correction and fax speed
Set the fax-error-correction mode
Usually, the product monitors the signals on the telephone line while it is sending or receiving a fax. If
the product detects an error during the transmission and the error-correction setting is On, the product
can request that the portion of the fax be resent. The factory-set default for error correction is On.
You should turn off error correction only if you are having trouble sending or receiving a fax, and you
are willing to accept the errors in the transmission. Turning off the setting might be useful when you are
trying to send a fax internationally or receive one, or if you are using a satellite telephone connection.
1. On the control panel, press Setup.
2. Use the arrow buttons to select Service, and then press OK.
3. Use the arrow buttons to select Fax Service, and then press OK.
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Solve fax problems 143
4. Use the arrow buttons to select Error correction, and then press OK.
5. Use the arrow buttons to select On or Off, and then press OK to save the selection.
Change the fax speed
The fax-speed setting is the modem protocol that the product uses to send faxes. It is the worldwide
standard for full-duplex modems that send and receive data across telephone lines at up to 33,600 bits
per second (bps). The factory-set default for the fax-speed setting is High (V.34).
You should change the setting only if you are having trouble sending a fax to or receiving a fax from a
particular device. Decreasing the fax speed might be useful when you are trying to send a fax overseas,
or receive one from overseas, or if you are using a satellite telephone connection.
1. On the control panel, press Fax Menu.
2. Use the arrow buttons to select Advanced setup, and then press OK.
3. Use the arrow buttons to select Fax Speed, and then press OK.
4. Use the arrow buttons to select a speed setting, and then press OK.
Problems sending faxes
Problem
Cause
Solution
The document stops feeding in the
middle of faxing.
The maximum length of a page that you Print the document on shorter media.
can load is 381 mm (15 inches). Faxing
If no jam exists and less than one minute
has elapsed, wait a moment before
pressing Cancel. If a jam exists, remove
the jam. Then, resend the job.
of a longer page stops at 381 mm (15
inches).
If the item is too small, it can jam inside Use the flatbed scanner. The minimum
the automatic document feeder (ADF).
page size for the ADF is 127 x 127 mm
(5 x 5 inches).
If a jam exists, remove the jam. Then,
resend the job.
Faxes stop during sending.
The receiving fax machine might be
malfunctioning.
Try sending to another fax machine.
The telephone line might not be working. Do one of the following:
Turn up the volume on the product,
●
●
and then press Start Fax on the
control panel. If you hear a dial tone,
the telephone line is working.
Perform a fax test to verify that the
phone line works and is plugged
into the correct port (see Perform a
A communication error might be
interrupting the fax job.
Change the redial-on-communication-
error setting to On.
Fax is being sent on colored paper.
Send the fax on white paper.
144 Chapter 12 Fax (fax models only)
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Problem
Cause
Solution
The product is receiving faxes but is not If the product is on a digital system, the Disable the detect-dial-tone setting.
sending them.
system might be generating a dial tone
that the product cannot detect.
If the error persists, contact the system
service provider.
A poor telephone connection might exist. Try again later.
The receiving fax machine might be
malfunctioning.
Try sending to another fax machine.
The telephone line might not be working. Do one of the following:
Turn up the volume on the product
●
●
and press Start Fax on the control
panel. If a dial tone exists, the
telephone line is working.
Perform a fax test to verify that the
phone line works and is plugged
into the correct port (see Perform a
Outgoing fax calls continue to be dialed. The product automatically redials a fax
To stop the product from redialing a fax,
press Cancel. Or change the redial
setting.
number if the redial options are set to
On.
Sent faxes are not arriving at the
receiving fax machine.
The receiving fax machine might be off
or might have an error condition, such as machine is on and ready to receive
being out of paper. faxes.
Call the recipient to verify that the fax
The originals might be incorrectly loaded. Verify that the original documents are
correctly loaded into the ADF input tray
or flatbed scanner.
A fax might be in memory because it is
waiting to redial a busy number, other
If a fax job is in memory for any of these
reasons, an entry for the job appears in
jobs that are ahead of it are waiting to be the fax log. Print the fax activity log and
sent, or the fax is set up for a delayed
send.
check the Status column for jobs that
show a Pending designation.
Sent faxes include a block of gray
shading at the end of each page.
The glass-fax size might be set
incorrectly.
Verify that the setting is correct.
Verify that the setting is correct.
Try one of the following:
Sent faxes have data missing from the
end of each page.
The glass-fax size might be set
incorrectly.
The control panel shows a low-memory The fax might be too large, or the
error. resolution might be too high.
Divide a large fax into smaller
sections, and then fax them
individually.
●
●
●
●
Clear stored faxes to make more
memory available for outgoing
faxes.
Configure the outgoing fax as a
delayed fax, and then verify that it
will send completely.
Make sure that the product is using
the lowest resolution setting
(Standard).
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Solve fax problems 145
Problems receiving faxes
Use the table in this section to solve problems that might occur when receiving faxes.
NOTE: Use the fax cord that came with the product in order to ensure that the product functions
correctly.
Problem
Cause
Solution
The product cannot receive faxes from
an extension telephone.
The extension-telephone setting might
be disabled.
Change the extension-telephone setting.
The fax cord might not be securely
connected.
Verify that the fax cord is securely
connected between the telephone jack
and the product (or another device that is
connected to the product). Wait until you
hear fax tones, then press 1-2-3 in
sequence, wait for three seconds and
hang up.
The product dialing mode might be
incorrectly set, or the extension phone
might be incorrectly set.
Verify that the product dialing mode is set
to Tone. Verify that the extension phone
is set up for tone dialing as well.
The product is not answering incoming
fax calls.
The answer mode might be set to
Manual.
If the answer mode is set to Manual, the
product does not answer calls. Start the
fax-receiving process manually.
The rings-to-answer setting might not be Check the rings-to-answer setting to
set correctly. verify that it is set properly.
The answer-ring pattern feature might be Check the answer-ring pattern feature to
turned on, but you do not have the
service, or you do have the service and
the feature is not set correctly.
verify that it is set properly.
The fax cord might not be correctly
Perform a fax test to verify that the phone
connected, or the fax cord is not working. line works and is plugged into the correct
port (see Perform a fax test
The product might not be able to detect Re-record the answering machine
incoming fax tones because the
answering machine is playing a voice
message.
message, leaving at least two seconds of
silence at the beginning of the message.
Too many devices might be connected to Do not attach more than three devices to
the telephone line.
the line. Remove the last device that was
connected and determine whether the
product works. If not, continue removing
devices one at a time and retry after
removing each one.
The telephone line might not be working. Do one of the following:
Increase the volume on the product,
●
●
and then press Start Fax on the
control panel. If a dial tone exists,
the telephone line is working.
Perform a fax test to verify that the
phone line works and is plugged
into the correct port (see Perform a
146 Chapter 12 Fax (fax models only)
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Problem
Cause
Solution
The product is not answering incoming
fax calls.
A voice-messaging service might be
interfering with the product as it attempts
to answer calls.
Do one of the following:
Disable the messaging service.
●
●
Get a telephone line that is
dedicated to fax calls.
Set the product answer mode to
Manual. In manual mode, you must
start the fax-receive process
yourself.
●
Leave the product set to automatic
mode and lower the rings-to-
answer setting for the product to a
number less than the rings-to-
answer setting for the voice mail.
The product will answer all
incoming calls.
●
The product might be out of paper and
the memory is full.
Refill the media input tray. Press OK. The
product prints all of the faxes it has saved
in memory and then resumes answering
fax calls.
Faxes are not printing.
The media input tray is empty.
Load media. Any faxes that are received
while the input tray is empty are stored in
memory and will print after the tray has
been refilled.
The product has encountered an error.
Check the control panel for an error
message, and then see Fax error
The sending fax number is on the junk
faxes list.
Check the junk faxes list and remove the
number.
The Private Receive feature is turned on. Turn off the Private Receive feature or
access the saved faxes using the preset
PIN.
Faxes are printing on two pages instead The autoreduction setting might not be
Turn on the autoreduction setting.
of one.
set correctly.
The incoming faxes might have been
sent on larger media.
Adjust the autoreduction setting to allow
larger pages to be printed on one page.
Received faxes are too light, are blank, The product ran out of toner while
The product stores the most recently
printed faxes. (The amount of memory
that is available determines the actual
number of faxes stored for reprinting.) As
soon as possible, replace the print
cartridge, and then reprint the fax.
or have poor print quality.
printing a fax.
The fax that was sent was too light.
Contact the sender and have the sender
resend the fax after altering the contrast
settings.
ENWW
Solve fax problems 147
Performance problems
Problem
Cause
Solution
Faxes are transmitting or being received The fax might be very complex, such as Complex faxes take longer to be sent or
very slowly.
one with many graphics.
received. Breaking longer faxes into
multiple jobs and decreasing the
resolution can increase the transmission
speed.
The receiving fax machine might have a The product sends the fax only at the
slow modem speed.
fastest modem speed that the receiving
fax machine can accept.
The resolution at which the fax was sent To receive the fax, call and ask the
or is being received might be very high. sender to lower the resolution and
resend the fax. To send the fax, lower the
resolution and resend the fax.
The telephone line might be
experiencing line noise.
Hang up and resend the fax. Have the
telephone company check the telephone
line.
If the fax is being sent via a digital phone
line, contact the service provider.
The fax is being sent via an international Allow more time to transmit fax jobs
call.
internationally.
The original document has a colored
background.
Reprint the original document with a
white background, and then resend the
fax.
The fax activity logs or fax call reports are The fax activity log or fax call reports
Print a configuration page and check
when the reports print.
printing at inappropriate times.
settings are not correct.
The product sounds are too loud or too
soft.
The volume setting might not be adjusted Adjust the product volume setting.
correctly.
148 Chapter 12 Fax (fax models only)
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Insert a memory card
The HP LaserJet CM1312 (fax/photo-card model) product can read the following memory-card types:
CompactFlash (CF) Type 1 and Type 2
Memory Stick, Memory Stick PRO, and Memory Stick Duo
MultiMedia Card (MMC)
●
●
●
●
●
Secure Digital (SD)
xD Picture Card
The HP LaserJet CM1312 (fax/photo-card model) memory card reader recognizes only the .JPEG file
format when printing from the product control panel. To print other file types, you must do one of the
following:
Use the software, such as PhotoSmart Premier software, provided on the product CD-ROM. See
the software online Help for instructions.
●
Windows operating system users: Use Windows Explorer to move other file types to your computer,
and then print the files from the computer.
●
Use the appropriate memory card slot on the HP LaserJet CM1312 (fax/photo-card model) product. To
find the appropriate slot, see the illustration below.
3
1
2
4
1
2
3
4
Accepts xD memory cards.
Accepts Memory Stick, Memory Stick PRO, and Memory Stick Duo memory cards.
Accepts CompactFlash memory cards.
Accepts Secure Digital and MultiMedia memory cards.
150 Chapter 13 Photo
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Insert and remove a memory card
NOTE: The HP LaserJet CM1312 (fax/photo-card model) recognizes memory cards up to 2 GB.
1. Push the memory card into the appropriate memory slot to seat it.
NOTE: You can use only one memory card in the product at a time. If two or more are inserted,
the product displays an error message.
2. The product reads the card, and then the product control panel displays X photos found on
card, where X is the number of recognized .JPEG files found on the memory card.
After a few seconds, the message Photo Menu appears on the control-panel display. Now you
can use the HP LaserJet CM1312 (fax/photo-card model) to print photos. See Print photos directly
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Insert a memory card 151
3. Grasp the card and gently pull it straight out of the memory card slot to remove it.
CAUTION: To avoid damaging the files stored on the card, do not remove a memory card while
the product is accessing it. Wait for the LED near the memory card slots to stop blinking before
you remove the memory card. When the LED remains illuminated, it is safe to remove the memory
card.
152 Chapter 13 Photo
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Change memory card default settings
The HP LaserJet CM1312 (fax/photo-card model) product comes with default settings that you can
change for photo printing from the product control panel.
NOTE: The default settings remain as selected until you change and save them again. If you want to
change the settings temporarily for a particular photo-printing job, see Print photos directly from the
1. Press Setup.
2. Use the arrow buttons to select Photo setup, and then press OK.
3. Use the arrow buttons to select one of the following menu items, and then press OK.
Default image Size: The default image size for photos.
●
●
●
●
●
Default lighter/darker: Change the light and dark setting for the image that you are printing.
Default number of copies: Change the number of copies that you want to print.
Default output color: Set whether you are printing in color or black and white.
Restore defaults: This returns all photo settings to the factory defaults.
4. Use the arrow buttons to change the setting, and then press OK to save the change or, press X to
exit the menu without saving changes.
5. Repeat these steps for each menu item that you want to change.
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Change memory card default settings 153
Print photos directly from the memory card
Use the control panel to print directly from a memory card and to change the settings for a print job.
Print individual photos from the memory card
1. Insert the memory card into the product. The Photo Menu displays.
2. Use the arrow buttons to select Easy Print and then press OK.
3. Use the arrow buttons to select Individual photo and then press OK.
4. Use the arrow buttons or numeric keypad to make selections for each of the following menu items,
and then press OK.
Enter photo number: Select an individual photo to print. The photos are numbered, starting
●
with number 1.
Select image size: Set the size for the printed image.
Select paper size: Select the media size.
●
●
●
●
Select paper type: Select the media type.
Number of copies: Set the number of copies to print (1 to 99).
5. When the message [OK] to print appears on the control-panel display, press OK. Press X to exit
the menu without printing.
Print a range of photos from the memory card
1. Insert the memory card into the product. The Photo Menu displays.
2. Use the arrow buttons to select Easy Print, and then press OK.
3. Use the arrow buttons to select A range of photos, and then press OK.
4. Use the arrow buttons or numeric keypad to make selections for each of the following menu items,
and then press OK.
Select first photo: Select the first photo in the range of photos to print. The photos are
●
numbered, starting with number 1.
Select last photo: Select the last photo in the range of photos to print.
Select image size: Set the size for the printed image.
Select paper size: Select the media size.
●
●
●
●
●
Select paper type: Select the media type.
Number of copies: Set the number of copies to print (1 to 99).
5. When the message [OK] to print appears on the control-panel display, press OK. Press X to exit
the menu without printing.
154 Chapter 13 Photo
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Print all of the photos from the memory card
1. Insert the memory card into the product. The Photo Menu displays.
2. Use the arrow buttons to select Easy Print, and then press OK.
3. Use the arrow buttons to select All photos (# - #), and then press OK.
4. Use the arrow buttons to make selections for each of the following menu items, and then press
OK.
Select image size: Set the size for the printed image.
Select paper size: Select the media size.
●
●
●
●
Select paper type: Select the media type.
Number of copies: Set the number of copies to print (1 to 99).
5. When the message [OK] to print appears on the control-panel display, press OK. Press X to exit
the menu without printing.
Print a memory card thumbnail sheet
Use the control panel to print a thumbnail sheet of all of the photos on a memory card.
Photo Menu displays.
2. Use the arrow buttons to select Thumbnail and then press OK.
3. Use the arrow buttons to select either Fast or Best, and then press OK. Press X to exit the menu
without printing.
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Print a memory card thumbnail sheet 155
Print and scan photos from a proof sheet
Preview images and print photos from a proof sheet. A proof sheet can contain as many as 20 images.
This feature has been optimized and tested for use with Genuine HP Toner Supplies.
1. Insert the memory card into the product. The Photo Menu displays.
2. Use the arrow buttons to select Options and then press OK.
3. Use the arrow buttons to select Proof Sheet and then press OK.
4. Use the arrow buttons to select Print proof sheet and then press OK.
5. If more than 20 JPEG files exist on the memory card, use the arrow buttons to select one of the
following menu items, then press OK.
All photos (#-#): "#" represents the number of JPEG files the product detects on the card.
Selecting this option prints all JPEG files on the memory card. Press OK again to confirm the
print job.
●
Last 20 photos: Prints the last 20 JPEG files from the alphabetized list on the memory card.
Custom: Select one or more photos to print by pressing OK.
●
●
6. After the proof sheet prints, color in the bubble beneath each picture you want to print using a dark
blue or black pen. Also fill bubbles to indicate the image layout and media type.
7. Place the proof sheet face-down on the flatbed scanner with the upper-left corner of the document
at the corner indicated by the icon on the scanner.
8. On the control panel, press Photo Menu.
9. Use the arrow buttons to select Options and then press OK.
10. Use the arrow buttons to select Proof Sheet and then press OK.
11. Use the arrow buttons to select Scan proof sheet and then press OK. The product scans the proof
sheet and prints the marked photos. Repeat steps 7 through 11 for each proof sheet.
NOTE: Photos printed using a proofsheet can only be printed in color.
JPEG files on the memory card are displayed in alphabetical order. When the order of photos on
the memory card is unknown, print an index.
Photos are still printed in color even when color copying is disabled on the product.
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Information pages
Information pages reside within the product memory. These pages help diagnose and solve problems
with the product.
NOTE: If the product language was not correctly set during installation, you can set the language
manually so the information pages print in one of the supported languages. Change the language by
Page description
How to print the page
Configuration page
1. On the product control panel, press Setup.
Shows the current settings and product properties.
2. Use the arrow buttons to select Reports, and then press
OK.
3. Use the arrow buttons to select Configuration report,
and then press OK.
A second page also prints (fax models only). On that page, the
Fax Settings section provides details about the product fax
settings.
Supplies status page
1. On the product control panel, press Setup.
Shows the remaining life of the HP print cartridge, the
approximate pages remaining, the number of pages printed,
and other supplies information.
2. Use the arrow buttons to select Reports, and then press
OK.
3. Use the arrow buttons to select Supplies Status, and
then press OK.
PCL, PCL 6, or PS font list
1. On the product control panel, press Setup.
Shows which fonts are currently installed in the device.
2. Use the arrow buttons to select Reports, and then press
OK.
3. Use the arrow buttons to select PCL font list, PS font
list, or PCL6 font list, and then press OK.
Demo page
1. On the product control panel, press Setup.
Contains examples of text and graphics.
2. Use the arrow buttons to select Reports, and then press
OK.
3. Use the arrow buttons to select Demo page, and then
press OK.
Event log
You can print the event log from HP ToolboxFX, the embedded
Web server, or HP Web Jetadmin. See HP ToolboxFX
Jetadmin Help.
Usage page
1. On the product control panel, press Setup.
Shows the number of one-sided (simplexed) or two-sided
(duplexed) pages, and the average percentage of coverage.
2. Use the arrow buttons to select Reports, and then press
OK.
3. Use the arrow buttons to select Usage page, and then
press OK.
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Page description
How to print the page
Menu structure
1. On the product control panel, press Setup.
Shows the control-panel menus.
2. Use the arrow buttons to select Reports, and then press
OK.
3. Use the arrow buttons to select Menu structure, and then
press OK.
Network report
1. On the product control panel, press Setup.
Shows the product network settings.
2. Use the arrow buttons to select Reports, and then press
OK.
3. Use the arrow buttons to select Network report, and then
press OK.
Fax reports (fax models only)
For information about fax logs and reports, see Fax logs and
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Information pages 159
HP ToolboxFX
HP ToolboxFX is a program that you can use to complete the following tasks:
Check the product status.
●
●
●
●
●
Configure the product settings.
Configure pop-up-alert messages.
View troubleshooting information.
View online documentation.
You can view HP ToolboxFX when the product is directly connected to your computer or is connected
to the network. You must perform a recommended software installation to use HP ToolboxFX.
NOTE: HP ToolboxFX is not supported for Windows 2000, Windows Server 2003, Windows XP (64-
bit), or Macintosh operating systems. To use HP ToolboxFX, you must have TCP/IP protocol installed
on your computer.
You do not have to have Internet access to open and use HP ToolboxFX.
View the HP ToolboxFX
Open HP ToolboxFX in one of these ways:
●
●
In the Windows system tray, double-click the HP ToolboxFX icon ( ).
On the Windows Start menu, click Programs (or All Programs in Windows XP and Vista), click
HP, click HP Color LaserJet CM1312 MFP Series, and then click HP ToolboxFX.
Status
The Status folder contains links to the following main pages:
Device status. This page indicates product conditions such as a jam or an empty tray. After you
correct a problem, click Refresh status to update the product status.
●
Supplies status. View details such as the approximate percent of toner remaining in the print
cartridge and the number of pages that have been printed with the current print cartridge. This page
also has links for ordering supplies and for finding recycling information.
●
Device configuration. View a detailed description of the current product configuration, including
the amount of memory installed and whether optional trays are installed.
●
●
●
Network summary. View a detailed description of the current network configuration, including the
IP address and network status.
Print info pages. Print the Configuration page and other information pages, such as the Supplies
Color usage job log. View color usage information for the product.
●
●
Event log. View a history of product errors. The most recent error is listed first.
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Event log
The event log is a four-column table where the product events are logged for your reference. The log
contains codes that correspond to the error messages that appear on the product control-panel display.
The number in the Page Count column specifies the total number of pages that the product had printed
when the error occurred. The event log also contains a brief description of the error. For more information
Alerts
The HP ToolboxFX Alerts tab contains links to the following main pages:
Set up Status Alerts . Set up the product to send you pop-up alerts for certain events, such as
●
low toner levels.
Set up E-mail Alerts. Set up the product to send you e-mail alert messages for certain events,
●
such as low toner levels.
Set up status alerts
Use HP ToolboxFX to set up the product so that it issues pop-up alerts to your computer when certain
events occur. Events that trigger alerts include jams, low levels of toner in HP print cartridges, non-HP
print cartridge in use, empty input trays, and specific error messages.
Select the pop-up format, the tray icon format, or both for the alerts. The pop-up alerts only appear when
the product is printing from the computer on which you set up the alerts.
Change the Cartridge low threshold setting, which sets the toner level that causes a low toner alert,
on the System Settings page.
NOTE: You must click Apply before the changes take effect.
Set up e-mail alerts
Use this to configure up to two e-mail addresses to receive alert messages when certain events occur.
You can specify different events for each e-mail address. Use the information for the e-mail server that
will send out the e-mail alert messages for the product.
NOTE: You can only configure e-mail alerts to be sent from a server that does not require user
authentication. If your e-mail server requires you to log in with a username and password, you cannot
enable e-mail alerts.
NOTE: You must click Apply before your changes take effect.
Product information
The Product information folder contains links to the following page:
Demonstration Pages. Print pages that show the color print quality potential and overall print
●
characteristics of the product.
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HP ToolboxFX 161
Fax
Use the HP ToolboxFX Fax tab to perform fax tasks from your computer. The Fax tab contains links to
the following main pages:
Fax Receive. Set the fax receive mode.
●
●
●
●
●
●
Fax Phone Book. Add, edit, or delete entries in the product phone book.
Fax Send Log. View all of the recent faxes that have been sent from the product.
Fax Receive Log. View all of the recent faxes that have been received by the product.
Junk Faxes. Add, delete, or view fax numbers that are blocked.
Fax Data Properties. Manage the space used to store faxes on your computer. These settings
apply only if you have chosen to send or receive faxes remotely from your computer.
Fax Receive
The following options are available when receiving a fax:
Print the fax. You can also select an option to have a message appear on your computer to notifying
you when the fax was printed.
●
Forward the fax to another fax machine.
●
NOTE: You must click Apply before the changes take effect.
Fax phone book
Use the HP ToolboxFX fax phone book to add and remove individuals or groups on your speed-dial list,
import phone books from a variety of sources, and update and maintain the contact list.
To add an individual contact to the speed-dial list, select the row of the speed dial number that you
want to specify. Type the contact name in the Contact name window. Type the fax number in the
Fax number window. Click Add.
●
To add a group of contacts to the speed-dial list, select the row of the speed-dial number that you
want to specify. Click Add Group. Double-click a contact name from the list on the left to move it
to the group list on the right, or select a name on the left and then click the appropriate arrow to
move it to the group list on the right. You can also use those two methods to move names from
right to left. When you have created a group, type a name in the Group name window, and then
click OK.
●
To edit an existing individual speed-dial entry, click anywhere on the row containing the contact
name to select it, and then click Update. Type changes in the appropriate windows, and then click
OK.
●
●
To edit an existing group-speed-dial entry, click anywhere on the row containing the group name
to select it, and then click Update Group. Make any required changes, and then click OK.
To delete an entry from the speed-dial list, select the item, and then click Delete.
●
●
To move speed dial entries, select the entry and then click Move, or select Move and then specify
the entry in the dialog box. Either select Next empty row or specify the number of the row where
you want to move the entry.
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NOTE: If you specify a row that is occupied, the new entry will overwrite the existing entry.
To import contacts from a phone book that exists in Lotus Notes, Outlook, or Outlook Express, click
Import/Export Phone Book. Select the Import option, and then click Next. Select the appropriate
software program, navigate to the appropriate file, and then click Finish. To export contacts from
a phone book, click Import/Export Phone Book. Select the Export option, and then click Next.
Enter the file name or browse to the file to which you want to export contacts, and then click
Finish. You can also select individual entries from the phone book instead of importing the entire
phone book.
●
●
To delete all entries, click Delete All, and then click Yes.
In addition to numerical digits, the following are valid characters for fax numbers:
(
●
●
●
●
●
●
●
●
●
●
●
)
+
-
*
#
R
W
.
,
<space>
NOTE: You must click Apply before the changes take effect.
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HP ToolboxFX 163
Fax send log
The HP ToolboxFX fax send log lists all recently sent faxes and information about them, including the
date and time sent, job number, fax number, page count, and the results.
Click any column heading in the fax send log to re-sort the information in that column in ascending or
descending order.
The Results column provides the fax status. If the fax attempt was unsuccessful, this column provides
a description of why the fax was not sent.
Fax receive log
The HP ToolboxFX fax receive log provides a list of all recently received faxes and information about
them including the date and time received, job number, fax number, page count, results, and an
abbreviated fax image.
The fax receive log can be used to block future faxes. Check the Block Fax box next to a received fax
listed on the log.
When a computer that is connected to the product receives a fax, the fax contains a View link. Clicking
this link opens a new page that provides information about the fax.
Click on any column heading in the fax receive log to re-sort the information in that column in ascending
or descending order.
The Results column provides the fax status. If the fax attempt was unsuccessful, this column provides
a description of why the fax was not received.
NOTE: You must click Apply before the changes take effect.
Junk Faxes
Junk Faxes provides a list of all numbers that are blocked. Add, modify, or delete blocked fax numbers
on this tab.
Help
The Help folder contains links to the following main pages:
Troubleshooting. View troubleshooting help topics, print troubleshooting pages, clean the
product, and open Microsoft Office Basic Colors. For more information about Microsoft Office Basic
●
Paper and Print Media. Print information about how to obtain optimal results from your product
using various types of paper and print media.
●
●
Color Printing Tools. Open Microsoft Office Basic Colors or the full palette of color with associated
RGB values. For more information about Microsoft Office Basic Colors, see Match colors
on page 88. Use the HP Basic Color Match to adjust spot colors in your printed output.
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Animated demonstrations. View animated demonstrations for common troubleshooting
procedures.
●
●
User Guide. View information about the product usage, warranty, specifications, and support. The
User Guide is available in both HTML and PDF format.
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HP ToolboxFX 165
System Settings
The HP ToolboxFX System Settings tab contains links to the following main pages:
Device Information. View information about the product, such as the product description and a
●
contact person.
Paper Handling. Change the product paper-handling settings, such as default paper size and
default paper type.
●
Print Quality. Change the product print-quality settings.
●
●
Print Density. Change the print-density settings, such as contrast, highlights, midtones, and
shadows.
Paper Types. Change the mode settings for each media type, such as letterhead, prepunched, or
glossy paper.
●
●
System Setup. Change the system settings, such as jam recovery and auto-continue. Change the
Cartridge low threshold setting, which sets the toner level that causes a Low toner pop-up alert.
Service. Gain access to various procedures required to maintain the product.
●
●
Device Polling. Change the product polling settings, which determine how often HP ToolboxFX
collects data from the product.
Save/Restore Settings. Save the current settings for the product to a file on the computer. Use
this file to load the same settings onto another product or to restore these settings to this product
at a later time.
●
●
Device Information
The Device Information page stores data about your product for future reference. The information that
you type in the fields on this page appears on the Configuration page. You can type any character in
each of these fields.
NOTE: You must click Apply before your changes take effect.
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Paper Handling
Use these options to configure your default settings. For more information, see Use the control-panel
The following options are available for handling print jobs when the product is out of media:
Select Wait for paper to be loaded.
●
●
●
Select Cancel from the Paper out action drop-down list to cancel the print job.
Select Override from the Paper out action drop-down list to send the print job to another paper
tray.
The Paper out time field specifies how long the product waits before acting on your selections. You
can specify from 0 to 3600 seconds.
NOTE: You must click Apply before your changes take effect.
Print Quality
Use these options to improve the appearance of your print jobs. For more information, see Control panel
Color Calibration
Power On Calibration. Specify whether the product should calibrate when you turn it on.
Calibration Timing. Specify how frequently the product should calibrate.
Calibration Mode. Specify the type of calibration the product should use.
●
●
●
Normal
◦
◦
Full (slower)
Full calibration improves the color accuracy of photos printed on 100 x 150 mm (4 x 6 in)
HP Color Laser Photo Paper.
Calibrate Now. Set the product to calibrate immediately.
●
NOTE: You must click Apply before your changes take effect.
Print Density
Use these settings to make fine adjustments in the amount of each color of toner that is used for your
printed documents.
Contrasts. Contrast is the range of difference between light (highlight) and dark (shadow) colors.
To increase the overall range between light and dark colors, increase the Contrasts setting.
●
Highlights. Highlights are colors that are nearly white. To darken highlight colors, increase the
Highlights setting. This adjustment does not affect midtone or shadow colors.
●
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HP ToolboxFX 167
Midtones. Midtones are colors that are halfway between white and solid density. To darken
midtone colors, increase the Midtones setting. This adjustment does not affect highlight or shadow
colors.
●
Shadows. Shadows are colors that are nearly solid density. To darken shadow colors, increase
the Shadows setting. This adjustment does not affect highlight or midtone colors.
●
Paper Types
Use these options to configure print modes that correspond to the various media types. To reset all
modes to factory default settings, select Restore modes.
NOTE: You must click Apply before your changes take effect.
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System setup
Use the HP ToolboxFX system settings options to configure global settings for copy, fax, scan, and print,
such as jam recovery and auto-continue.
NOTE: You must click Apply before the changes take effect.
Service
During the printing process, paper, toner and dust particles can accumulate inside the product. Over
time, this buildup can cause print-quality problems such as toner specks or smearing. The HP ToolboxFX
provides an easy method for cleaning the paper path. For more information, see Clean the product
Device polling
You can turn off HP ToolboxFX device polling to reduce network traffic, but doing so also disables some
HP ToolboxFX features: pop-up alerts, fax log updates, the ability to receive faxes to this computer, and
scanning using the Scan To button.
NOTE: You must click Apply before the changes take effect.
Print Settings
The HP ToolboxFX Print Settings tab contains links to the following main pages:
Printing. Change the default product print settings, such as number of copies and paper
orientation.
●
PCL5. View and change the PCL5 settings.
PostScript. View and change the PS settings.
●
●
●
Photo. Change the photo settings and enable/disable the photo card slots (photo card models
only).
Printing
Use these options to configure the settings for all print functions. These are the same options that are
NOTE: You must click Apply before your changes take effect.
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HP ToolboxFX 169
PCL5
Use these options to configure the settings when you are using the PCL print personality.
NOTE: You must click Apply before your changes take effect.
PostScript
Use this option when you are using the PostScript print personality. When the Print PostScript error
option is turned on, the PostScript error page automatically prints when PostScript errors occur.
NOTE: You must click Apply before your changes take effect.
Network Settings
The network administrator can use this tab to control the network-related settings for the product when
it is connected to an IP-based network.
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Embedded Web server
This product is equipped with an embedded Web server (EWS), which provides access to information
about product and network activities. A Web server provides an environment in which web programs
may run, much in the same way that an operating system, such as Windows, provides an environment
for programs to run on a computer. The output from these programs can then be displayed by a Web
browser, such as Microsoft Internet Explorer, Safari, or Netscape Navigator.
An “embedded” Web server resides on a hardware device (such as an HP LaserJet product) or in
firmware, rather than as software that is loaded on a network server.
The advantage of an EWS is that it provides an interface to the product that anyone with a network-
connected product and computer can use. There is no special software to install or configure, but you
must have a supported Web browser on the computer. To gain access to the EWS, type the IP address
for the product in the address line of the browser. (To find the IP address, print a configuration page.
NOTE: For Macintosh operating systems, you can use the EWS over a USB connection after installing
the Macintosh software included with the product.
Features
The EWS allows you to view product and network status and manage printing functions from a computer.
With the EWS, you can complete the following tasks:
View product status information
●
●
●
●
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●
●
Determine the remaining life on all supplies and order new ones
View and change part of the product configuration
View and print some internal pages
Select the language in which to display the EWS pages and control panel messages
View and change network configuration
Set, change, or clear the product security password (see Turn on password protection from the
Enable/disable the photo card slot on the product from the print tab
●
NOTE: Changing network settings in the EWS might disable some of product software or features.
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Embedded Web server 171
Use HP Web Jetadmin software
HP Web Jetadmin is a Web-based software solution for remotely installing, monitoring, and
troubleshooting network-connected peripherals. The intuitive browser interface simplifies cross-platform
management of a wide range of devices, including HP and non-HP devices. Management is proactive,
allowing network administrators the ability to resolve issues before users are affected. Download this
To obtain plug-ins to HP Web Jetadmin, click plug-ins, and then click the download link that is next to
the name of the plug-in that you want. The HP Web Jetadmin software can automatically notify you
when new plug-ins are available. On the Product Update page, follow the directions to automatically
connect to the HP Web site.
If installed on a host server, HP Web Jetadmin is available to any client through a supported Web
browser, such as Microsoft Internet Explorer 6.0 for Windows or Netscape Navigator 7.1 for Linux.
Browse to the HP Web Jetadmin host.
NOTE: Browsers must be Java-enabled. Browsing from an Apple PC is not supported.
Security features
The product includes a password feature that restricts access to setup features while allowing basic
functions to continue. The password can be set from the EWS or the control panel.
Private receive can be used to store faxes on the product until you are at the product to print them.
Turn on password protection using the embedded Web server
Use the EWS to set the password.
1. Open the EWS, and then click the System tab.
2. Click Password.
3. In the Password box, type the password you want to set, and then in the Confirm password box,
type the same password again to confirm your choice.
4. Click Apply to save the password.
Turn on password protection from the control panel
To set up the product security password, complete the following steps:
1. On the control panel, press Setup.
2. Use the arrow buttons to select System setup, and then press OK.
3. Use the arrow buttons to select Product security, and then press OK.
4. Use the arrow buttons to select On, and then press OK.
5. Use the alphanumeric buttons to enter the product password, and then press OK.
6. To confirm the product password, use the alphanumeric buttons to re-enter the password, and then
press OK.
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Turn on private receive feature
The password-protection feature must be turned on before the private-receive feature can be activated.
1. On the control panel, press Setup.
2. Use the arrow buttons to select Fax setup, and then press OK.
3. Use the arrow buttons to select Advanced setup, and then press OK.
4. Use the arrow buttons to select Private receive, and then press OK.
5. Use the arrow buttons to select On, and then press OK.
6. Use the alphanumeric buttons to enter the product security password, and then press OK.
7. To confirm the product security password, use the alphanumeric buttons to re-enter the product
security password, and then press OK.
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Security features 173
Manage supplies
Check and order supplies
You can check the supplies status by using the product control panel, printing a supplies status page,
or viewing HP ToolboxFX. Hewlett-Packard recommends that you place an order for a replacement print
cartridge when Low message for a print cartridge first appears. Use a new, authentic HP print cartridge
to obtain the following types of supplies information:
Amount of cartridge life remaining
Approximate number of pages remaining
Number of pages printed
●
●
●
●
Other supplies information
NOTE: If the product is connected to the network, you can set HP ToolboxFX to notify you by e-mail
when a print cartridge is low. If the product is directly connected to a computer, you can set
HP ToolboxFX to notify you when supplies are low.
Check supplies status by using the control panel
Do one of the following:
Check the product control panel, which indicates when a print cartridge is low or has reached its
estimated end of life. The control panel also indicates when a non-HP print cartridge is first installed.
●
Print a supplies status page, and then check the supplies levels on the page.
●
If the supplies levels are low, you can order supplies through a local HP dealer, by telephone, or online.
online.
Check supplies status by using HP ToolboxFX
You can configure HP ToolboxFX to notify you when the supplies are low. Choose to receive alerts by
e-mail or as a pop-up message or taskbar icon.
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Store supplies
Follow these guidelines for storing print cartridges:
Do not remove the print cartridge from its package until you are ready to use it.
●
CAUTION: To prevent damage, do not expose the print cartridge to light for more than a few
minutes.
Store the supply in a horizontal position.
●
●
●
Store the supply in a dark, dry location away from heat and magnetic sources.
HP policy on non-HP supplies
Hewlett-Packard Company cannot recommend the use of non-HP supplies, either new or
remanufactured. Because they are not HP products, HP cannot influence their design or control their
quality. Service or repairs required as a result of using a non-HP supply will not be covered under the
warranty.
HP fraud hotline
Call the HP fraud hotline if the product or HP ToolboxFX indicates that the print cartridge is not an
HP print cartridge and you think that it is genuine. HP will help determine if the product is genuine and
take steps to resolve the problem.
The print cartridge might not be a genuine HP one if you notice the following issues:
You are experiencing a large number of problems with the print cartridge.
●
●
The print cartridge does not look like it usually does (for example, the pull tab or the box is different).
In the United States, call toll-free: 1-877-219-3183.
Outside the United States, you can call collect. Dial the operator and ask to place a collect call to this
telephone number: 1-770-263-4745. If you do not speak English, a representative at the HP fraud hotline
who speaks your language will assist you. Or, if someone who speaks your language is not available,
a language line interpreter will connect approximately one minute after the beginning of the call. The
language line interpreter is a service that will translate between you and the representative for the HP
fraud hotline.
Recycle supplies
To install a new HP print cartridge, follow the instructions that are included in the box that contains the
new supply, or see the getting started guide.
To recycle supplies, place the used supply in the box in which the new supply arrived. Use the enclosed
return label to send the used supply to HP for recycling. For complete information, see the recycling
more information about HP's recycling program.
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Manage supplies 175
2. Pull out the print-cartridge drawer.
3. Grasp the handle on the old print cartridge and then pull the cartridge straight up to remove it.
4. Remove the new print cartridge from the packaging.
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Manage supplies 177
5. Remove the orange, plastic shield from the bottom of the new print cartridge.
CAUTION: Do not touch the imaging drum on the bottom of the print cartridge. Fingerprints on
the imaging drum can cause print-quality problems.
6. Insert the new print cartridge into the product.
7. Pull the tab on the left side of the print cartridge straight up to completely remove the sealing tape.
Discard the sealing tape.
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8. Close the print-cartridge drawer.
9. Close the front door.
10. Place the old print cartridge in the box for the new print cartridge. Follow the recycling instructions
that are included in the box.
CAUTION: If toner gets on any clothing, wipe it off with a dry cloth and wash the clothing in cold water.
Hot water sets toner into the fabric.
Clean the product
Clean the paper path
During the printing process, paper, toner, and dust particles can accumulate inside the product. Over
time, this buildup can cause print-quality problems such as toner specks or smearing. This product has
a cleaning mode that can correct and prevent these types of problems.
Specks
Smearing
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Manage supplies 179
Clean the paper path from HP ToolboxFX
Use HP ToolboxFX to clean the paper path. This is the recommended cleaning method. If you do not
have access to HP ToolboxFX, use the method in Clean the paper path from the product control panel
1. Make sure that the product is turned on and in the Ready state, and that media is loaded in tray 1
or tray 2.
2. Open HP ToolboxFX, click the product, and then click the System Settings tab.
3. Click the Service tab, and then click Start.
A page feeds through the product slowly. Discard the page when the process is completed.
Clean the paper path from the product control panel
If you do not have access to HP ToolboxFX, you can print and use a cleaning page from the product
control panel.
1. Press Setup.
2. Use the arrow buttons to find the Service menu, and then press OK.
3. Use the arrow buttons to find Cleaning mode, and then press OK.
4. Load plain letter or A4 paper when you are prompted.
5. Press OK again to confirm and begin the cleaning process.
A page feeds through the product slowly. Discard the page when the process is completed.
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3. Rotate the assembly upward. Wipe it clean and rotate the rollers until the assembly is clean.
4. Lower the green lever assembly and close the ADF cover.
CM1312series or the support flyer that came in the product box.
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5. Plug in the product, and then turn on the product.
Clean the lid backing
Minor debris can accumulate on the white document lid backing that is located underneath the product
lid.
1. Turn off the product, unplug the power cord, and raise the lid.
2. Clean the white document lid backing by using a soft cloth or sponge that has been moistened with
a mild soap and warm water. Wash the backing gently to loosen debris; do not scrub the backing.
3. Also, clean the scanner strip next to the ADF scanner glass.
4. Dry the backing by using a chamois or soft cloth.
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Manage supplies 183
CAUTION: Do not use paper-based wipes because they might scratch the backing.
5. If this does not clean the backing well enough, repeat the previous steps and use isopropyl alcohol
to dampen the cloth or sponge, and then wipe the backing thoroughly with a damp cloth to remove
any residual alcohol.
Clean the scanner glass
Dirty glass, from fingerprints, smudges, hair, and so on, slows down performance and affects the
accuracy of special features such as fit-to-page and copy.
NOTE: If streaks or other defects appear only on copies produced using the automatic document
feeder (ADF), clean the scanner strip (step 3). It is not necessary to clean the scanner glass.
1. Turn off the product, unplug the power cord from the electrical socket, and raise the lid.
2. Clean the glass by using a soft, lint-free cloth or sponge that has been moistened with nonabrasive
glass cleaner.
CAUTION: Do not use abrasives, acetone, benzene, ammonia, ethyl alcohol, or carbon
tetrachloride on any part of the product; these can damage the product. Do not place liquids directly
on the glass. They might seep under it and damage the product.
In certain areas of California, air pollution control regulations restrict the use of liquid Isopropyl
NOTE:
Alcohol (IPA) as a cleaning agent. In those areas of California, please disregard the previous
recommendations and use a dry, lint-free cloth. The cloth may be moistened with water if desired.
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3. Clean the scanner strip (ADF models only) by using a soft, lint-free cloth or sponge that has been
moistened with nonabrasive glass cleaner..
4. To prevent spotting, dry the glass by using a chamois or cellulose sponge.
Clean the exterior
Use a soft, damp, lint-free cloth to wipe dust, smudges, and stains off of the exterior of the product.
Firmware updates
Firmware updates and installation instructions for this product are available at www.hp.com/support/
download for the product.
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Manage supplies 185
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Problem-solving checklist
Follow these steps when trying to solve a problem with the product.
Step
number
Verification step
Is the power on?
Possible problems
Solutions
1
No power due to failed power source, cable, 1. Verify that the product is plugged in.
switch, or fuse.
2. Verify that the power cable is functional
and that the power switch is on.
3. Check the power source by plugging
the product directly into the wall or into
a different outlet.
Print engine motor does not rotate.
1. Verify that the print cartridges are
properly installed. Look at the control-
panel messages and follow the
instructions to remove and replace the
cartridges.
2. Verify that the top cover is closed
ADF motor does not rotate.
1. Open the ADF cover and remove any
orange shipping tape inside the ADF.
2. Verify that the ADF cable is connected
correctly to the scanner.
3. If the ADF motor still does not rotate,
replace the ADF.
Scanner bulb does not light.
Control panel shows an error.
If the scanner bulb does not light, contact
HP Support.
2
3
Does Ready appear in the
product control panel?
for a list of common messages that will help
you correct the error.
The control panel should
function without error
messages.
Do information pages print? An error message appears on the control-
for a list of common messages that will help
you correct the error.
panel display.
Print a configuration page. See
Paper jams when printing.
Make sure that media that meets
HP specifications. See Paper and print
Clean the paper path. See Clean the paper
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Step
Verification step
Possible problems
Solutions
number
4
Does the product copy?
Poor copy quality from the ADF.
If the print quality from the internal tests and
the copy from the flatbed were acceptable,
Place the configuration page
into the ADF and make a copy.
The report should feed
smoothly through the ADF, and
copies should print without
print-quality problems. Make a
copy from the flatbed as well.
The ADF is damaged. Replace the ADF.
Paper jams when printing.
Make sure that media that meets
HP specifications. See Paper and print
Clean the paper path. See Clean the paper
Poor copy quality from the flatbed.
1. If the print quality from the internal tests
and the copy from the ADF were
acceptable, clean the flatbed glass.
2. If, after performing the maintenance,
the problem persists, see Copy
Media does not move smoothly through the 1. Clean the ADF pick roller and the ADF
ADF path.
separation pad. See Clean the
2. If the problem persists, replace the
ADF pick roller.
3. If the problem persists, replace the
ADF.
5
6
Does the product send a fax? The telephone line is not operational or the
Perform a fax test to verify that the phone
product is not plugged into the telephone line. line works and is plugged into the correct
Press Start Fax to verify that a
dial tone exists (using a hand
set, if necessary). Attempt to
send a fax.
Does the product receive a
fax?
Too many telephone devices are plugged in, Make sure that the HP Color LaserJet
or telephone devices are not connected in the CM1312 MFP Series is the only device on
correct order.
the telephone line and try again to receive
the fax.
Use another fax machine to
send a fax to the product, if
available.
The product fax settings are set incorrectly.
The Private Receive feature is turned on.
Review and reset the product fax settings.
Turn Private Receive off or use the preset
PIN to access and print the faxes.
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Problem-solving checklist 189
Step
Verification step
Possible problems
Solutions
number
7
Does the product print from Software is not installed correctly or an error Uninstall and then reinstall the product
the computer?
occurred during software installation.
software. Verify that you are using the
correct installation procedure and the
correct port setting.
Use a word-processing
program to send a print job to
the product.
The cable is not connected correctly.
An incorrect driver is selected.
Reconnect the cable.
Select the proper driver.
There is a port driver problem in Microsoft
Windows.
Uninstall and then reinstall the product
software. Verify that you are using the
correct installation procedure and the
correct port setting.
8
Does the product scan to the The cable is not connected correctly.
Reconnect the cable.
computer?
Software is not installed correctly or an error Uninstall and then reinstall the product
occurred during software installation.
software. Verify that you are using the
correct installation procedure and the
correct port setting.
Initiate a scan from the basic
desktop software at your
computer.
If the error persists, turn off the product and then turn on the product.
The device does not recognize the card. 1. Remove the card and reinsert it into the
9
Does the device recognize
and print from a memory
card?
slot. Verify that the card is fully inserted
into the slot.
Insert a memory card and print
an index page. See Print a
2. Verify that the memory-card type is a
supported type.
3. Verify that only one card is inserted in
the memory card slots.
The device does not print certain images.
Verify that the files on the memory card are
in the correct format. The device recognizes
only SRGB format .JPEG files.
Restore the factory-set defaults
Restoring the factory-set defaults returns all of the settings to the factory defaults, and it also clears the
fax header name, phone number, speed dials, and any stored faxes in the product memory.
CAUTION: This procedure also clears all fax numbers and names that are associated with one-touch
keys and speed-dial codes, and deletes any pages that are stored in the memory. The procedure then
automatically restarts the product.
1. On the product control panel, press Setup.
2. Use the arrows buttons to select Service, and then press OK.
3. Use the arrows buttons to select Restore defaults, and then press OK.
The product automatically restarts.
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Control-panel messages
The majority of the control-panel messages are intended to guide the user through typical operation.
The control-panel messages indicate the status of the current operation, and include a page count if
appropriate. When the product is receiving fax data, print data, or scanning commands, control-panel
messages indicate this status. In addition, alert messages, warning messages, and critical error
messages indicate situations that might require some action.
Table 15-1 Control-panel messages
Control panel message
Description
Recommended action
10.000X Supply Memory Error
A specific print cartridge has an e-label error. Remove and reinstall the print cartridge.
"X" indicates the cartridge: 0=black, 1=cyan, Turn off and then turn on the product.
2=magenta, 3=yellow.
If the problem is not solved, replace the
cartridge.
10.100X Supply Memory Error
A specific print cartridge has a faulty or
missing e-label.
Check the e-label. If it is broken or damaged,
replace the cartridge.
"X" indicates the cartridge: 0=black, 1=cyan, Verify that the cartridge is installed in the
2=magenta, 3=yellow.
correct location.
Reinstall the print cartridge.
Turn off and then turn on the product.
If the error is with a color cartridge, try
swapping it with a different color cartridge in
the tray. If the same message appears, then
there is an engine problem. If a different
10.100X message appears, replace the
cartridge.
If the problem is not solved, replace the
cartridge.
49 Error, Turn off then on
The product has experienced an internal
embedded software error. Under most
conditions, the product will power cycle
automatically.
Turn off the power by using the power switch,
wait at least 30 seconds, and then turn on the
power and wait for the product to initialize.
If the error persists, contact HP. See
support flyer that came in the product box.
50.x Fuser Error
The product has experienced an internal
hardware error.
1. Turn off the power by using the power
switch, and then wait at least 30
seconds.
2. If a surge protector is being used,
remove it. Plug the product directly into
the wall socket.
3. Turn on the power and wait for the
product to initialize.
If the error persists, contact HP. See
support flyer that came in the product box.
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Control-panel messages 191
Table 15-1 Control-panel messages (continued)
Control panel message
52 Scanner Error
Description
Recommended action
The product has experienced an internal
hardware error.
Turn off the power by using the power switch,
wait at least 30 seconds, and then turn on the
power and wait for the product to initialize.
If a surge protector is being used, remove it.
Plug the product directly into the wall socket.
Use the power switch to turn the product on.
If the error persists, contact HP. See
support flyer that came in the product box.
57 Fan Error, Turn off then on
The product has experienced a problem with Turn off the power by using the power switch,
its internal fan.
wait at least 30 seconds, and then turn on the
power and wait for the product to initialize.
If the error persists, contact HP. See
support flyer that came in the product box.
79 Error Turn off then on
The product has experienced an internal
firmware error. Under most conditions, the
product will power cycle automatically.
Turn off the power by using the power switch,
wait at least 30 seconds, and then turn on the
power and wait for the product to initialize.
If a surge protector is being used, remove it.
Plug the product directly into the wall socket.
Use the power switch to turn the product on.
If the error persists, contact HP. See
support flyer that came in the product box.
ADF door is open
The ADF lid is open or a sensor is
malfunctioning.
Make sure that the ADF lid is closed.
Remove the ADF and reinstall it.
If the message persists, turn off the power by
using the power switch, wait at least 30
seconds, and then turn on the power and wait
for the product to initialize.
If the error persists, contact HP. See
support flyer that came in the product box.
Canceled copy. Clear document
The Cancel button was pressed while
scanning, faxing, or copying to cancel the
Remove the jammed item. See Clear jams
ADF. The cancel process does not
automatically clear the ADF.
ADF tray and start over.
Canceled scan. Clear document
Canceled send. Clear document
Comm. error [Receiver CSID]
ADF. The cancel process does not
automatically clear the ADF.
on page 196. Then, clear the items in the
ADF tray and start over.
ADF tray. The cancel process does not
automatically clear the ADF.
on page 196. Then, clear the items in the
ADF tray and start over.
A fax communication error occurred between Allow the product to retry sending the fax.
the product and the receiver.
Unplug the product telephone cord from the
wall, plug in a telephone, and try making a
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Table 15-1 Control-panel messages (continued)
Control panel message
Description
Recommended action
call. Plug the product phone cord into a jack
for another phone line.
Try a different phone cord.
If the error persists, contact HP. See
support flyer that came in the product box.
Comm. error [Sender CSID]
A fax communication error occurred between Allow the product to retry sending the fax.
the product and the sender.
Unplug the product telephone cord from the
wall, plug in a telephone, and try making a
call. Plug the product phone cord into a jack
for another phone line.
Try a different phone cord.
If the error persists, contact HP. See
support flyer that came in the product box.
Device error, press OK
Generic engine error.
This is a warning message only. Job output
might be affected.
Device is busy. Try again later
Doc feeder jam
The product is currently in use.
Wait for the product to finish the current job.
Clear the jam.
ADF has not been cleared since previous
jam.
Doc feeder jam Clear, Reload
A piece of media is jammed in the ADF tray. Open the document release door, clear the
jam, close the document release door, and
reload the paper into the ADF tray.
If the error persists, contact HP. See
support flyer that came in the product box.
Document feeder mispick. Reload
Media in the ADF tray was not picked up.
Remove the media from the ADF tray, and
then reload it.
Clean the ADF pickup roller. See Clean the
If the error persists, contact HP. See
support flyer that came in the product box.
Door open
The print-cartridge door is open.
Close the print-cartridge door.
Engine Comm. Error
The product has experienced an engine
communication timeout error.
Turn off the power by using the power switch,
wait at least 30 seconds, and then turn on the
power and wait for the product to initialize.
If a surge protector is being used, remove it.
Plug the product directly into the wall socket.
Use the power switch to turn the product on.
If the error persists, contact HP. See
support flyer that came in the product box.
Engine error, press OK
The product experienced a print engine error. This is a warning message only. Job output
might be affected.
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Control-panel messages 193
Table 15-1 Control-panel messages (continued)
Control panel message
Description
Recommended action
Fit to Page on flatbed only
The copy reduce/enlarge feature (called "Fit Use the flatbed or select another reduction/
to Page") applies only to copies made from
the flatbed scanner.
enlargement setting.
Install [color] cartridge
Invalid driver Press OK
One of the color cartridges is not installed with Install the indicated color cartridge.
the door closed.
You are using the incorrect printer driver.
Select the printer driver that is appropriate for
your product.
Invalid entry
Invalid data or response.
Correct the entry.
Jam in (area), Open door and clear jam
There is a paper jam in the print paper path Clear the jam from the area indicated on the
or output bin.
product control panel, and then follow the
control panel instructions. See Clear jams
Jam in Tray 1, Clear jam and then press
OK
The product has detected a jam in tray 1.
Out of paper in all available trays.
Clear the jam from tray 1, and then follow the
control panel instructions. See Clear jams
Load paper
Load paper in trays.
Load Tray 1 <TYPE> <SIZE>, Press OK to Device is processing a job, but no trays
Load paper in the correct orientation.
Press OK to use existing tray settings.
use available media
match.
Load Tray 1, <PLAIN> <SIZE> / Cleaning
mode, OK to start
Cleaning mode paper prompt.
Load a clean sheet of paper in the correct
orientation, then press OK to begin the
cleaning procedures.
Manual Duplex Load Tray 1, Press OK
Manual duplex mode.
Load paper in the correct orientation.
Load paper into tray 1.
Manual feed <SIZE> <TYPE>, Press OK to Print Manual Feed mode.
use available media
Memory is low Try again later
The product does not have enough memory Wait until the current job is finished before
to start a new job.
starting a new job.
Turn the product off and then on to clear the
memory.
Memory is low. Press OK
The product memory has been almost
completely filled.
Press Cancel to clear the error.
Break the job into smaller jobs that contain
fewer pages.
Turn the product off and then on to clear the
memory.
Memory low Only 1 copy made. Press OK The product does not have enough memory Break the job into smaller jobs that contain
to continue.
to complete the collated copy job.
fewer pages.
Turn the product off and then on to clear the
memory.
Misprint, Press OK
Feed delay misprint.
Verify that paper is loaded in the input tray.
Reload paper.
Non-HP supply Installed
A new supply has been installed that is not
made by HP. This message is appears for
several seconds, and then the product
returns to the Ready state.
If you believe you purchased an HP supply,
please call the HP fraud hotline at
1-877-219-3183. Service or repairs that are
required as a result of using non-HP supplies
is not covered under HP warranty.
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Table 15-1 Control-panel messages (continued)
Control panel message
Order [color] cartridge.
Description
Recommended action
A color print cartridge is low.
Order the indicated color print cartridge.
Print failure, press OK. If error repeats,
turn off then on.
The product could not print the current page Press OK to clear the message.
because of its complexity.
Allow the product to finish the job, or press
Cancel to cancel the job.
Scanner error #, Turn off then on
The product has experienced an error in the Turn off the power by using the power switch,
scanner sub-assembly area.
wait at least 30 seconds, and then turn on the
power and wait for the product to initialize.
If a surge protector is being used, remove it.
Plug the product directly into the wall socket.
Use the power switch to turn the product on.
If the error persists, contact HP. See
support flyer that came in the product box.
Scanner reserved for PC scan
Scanning error Cannot connect
Settings cleared
A computer is using the product to create a
scan.
Wait until the computer scan has finished, or
cancel the scan from the computer software,
or press Cancel.
The product cannot transmit scan information Verify that the connection cable is not loose
to a computer.
or damaged. Replace the cable if necessary,
and try the scan again.
The product has cleared job settings.
Re-enter any appropriate job settings.
Press OK to return to the Ready state.
Used [color] installed, to accept press OK A used color printer cartridge has been
installed or moved.
Clear jams
Causes of jams
Occasionally, paper or other print media can become jammed during a print job. Some causes include
the following events:
The input trays are loaded improperly or overfilled, or the media guides are not set properly.
●
●
Media is added to or removed from an input tray during a print job or an input tray is removed from
the product during a print job.
The cartridge door is opened during a print job.
●
●
●
Too many sheets have accumulated in an output area, or sheets are blocking an output area.
The print media that is being used does not meet HP specifications. See Paper and print media
The media is damaged or has foreign objects attached to it, such as staples or paper clips.
●
●
The environment in which the print media was stored is too humid or too dry. See Paper and print
The shipping tape has not been removed from one or more paper path areas.
●
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Clear jams 195
Where to look for jams
Jams can occur in these locations:
In the automatic document feeder (ADF models only)
In input areas
●
●
●
●
In output areas
Inside the product paper path
Find and remove the jam by using the instructions on the following pages. If the location of the jam is
not obvious, first look inside the product.
Loose toner might remain in the product after a jam. This problem typically resolves itself after a few
sheets have been printed.
Clear jams from the ADF (photo card models only)
Occasionally, media becomes jammed during a fax, copy, or scan job.
You are notified of a media jam by the Doc feeder jam Clear, Reload message that appears on the
product control-panel display.
The ADF input tray is loaded incorrectly or is too full. See Load paper and print media
on page 58 for more information.
●
The media does not meet HP specifications, such as those for size or type. See Paper and print
media on page 53 for more information.
●
1. Open the ADF cover.
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2. Lifting the green lever, rotate the pick mechanism until it stays open.
3. Gently try to remove the page without tearing it. If you feel resistance, go to the next step.
4. Open the ADF lid and gently loosen the media by using both hands.
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Clear jams 197
5. When the media is free, gently pull it out in the direction shown.
6. Close the lid to the flatbed scanner.
7. Lower the green lever.
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8. Close the ADF lid.
Clear jams from the input-tray areas
CAUTION: Do not use sharp objects, such as tweezers or needle-nose pliers, to remove jams.
Damage caused by sharp objects will not be covered by the warranty.
When removing jammed media, pull the jammed media straight away from the product. Pulling jammed
media out of the product at an angle can damage the product.
NOTE: Depending on where the jam is located, some of the following steps might not be necessary.
1. Open the rear output door.
2. With both hands, grasp the side of the media that is most visible (this includes the middle), and
carefully pull it free from the product.
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Clear jams 199
3. Remove tray 1, and lift the jam access door.
4. With both hands, grasp the side of the media that is most visible (this includes the middle), and
carefully pull it free from the product.
5. Reinsert tray 1.
6. Close the rear output door.
Clear jams from the output-bin
CAUTION: Do not use sharp objects, such as tweezers or needle-nose pliers, to remove jams.
Damage caused by sharp objects will not be covered by the warranty.
With both hands, grasp the side of the media that is most visible (this includes the middle), and carefully
pull it free from the product.
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Avoid repeated jams
Verify that the input tray is not overfilled. The input tray capacity varies depending on the type of
●
print media that you are using.
Verify that the media guides are properly adjusted.
Check that the input tray is securely in place.
Do not add print media into the input tray while the product is printing.
●
●
●
●
more information about print media types.
Do not fan media prior to loading it in a tray. To loosen the ream, hold it firmly in both hands and
twist the media by rotating your hands in the opposite direction.
●
●
●
Do not let print media stack up in the output bin. The print media type and the amount of toner used
affect the output bin capacity.
Check the power connection. Make sure that the power cord is firmly connected to both the product
and the power supply box. Plug the power cord into a grounded power outlet.
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Clear jams 201
Solve image-quality problems
Print problems
Print quality problems
Occasionally, you might encounter problems with print quality. The information in the following sections
helps you identify and resolve these issues.
General print quality issues
The following examples depict Letter-size paper that has passed through the product short-edge first.
These examples illustrate problems that would affect all of the pages that you print, whether you print
in color or in black only. The topics that follow list the typical cause and solution for each of these
examples.
Problem
Cause
Solution
Print is light or faded.
The media might not meet
HP specifications.
Use media that meets HP specifications.
One or more print cartridges might be
defective.
Print the Supplies status page to check
Replace any low print cartridges. See
The product is set to override the
Replace any low print cartridges. See
to continue printing.
Toner specks appear.
The media might not meet HP
specifications.
Use media that meets HP specifications.
The paper path might need cleaning.
Clean the paper path. See Clean the
Dropouts appear.
A single sheet of print media might be
defective.
Try reprinting the job.
The moisture content of the paper is
Try different paper, such as high-quality
uneven or the paper has moist spots on paper that is intended for color laser
its surface.
printers.
The paper lot is flawed. The
manufacturing processes can cause
some areas to reject toner.
Try different paper, such as high-quality
paper that is intended for color laser
printers.
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Problem
Cause
Solution
Vertical streaks or bands appear on the One or more print cartridges might be
Print the Supplies status page to check
page.
defective.
Replace any low print cartridges. See
C
C
C
C
A
A
A
A
A
a
B
B
B
B
c
c
c
c
c
b
b
b
b
a
a
a
a
The product is set to override the
Replace any low print cartridges. See
to continue printing.
B C
b
The amount of background toner
shading becomes unacceptable.
Very dry (low humidity) conditions can
increase the amount of background
shading.
Check the device environment.
One or more print cartridges might be
defective.
Replace any low print cartridges. See
The product is set to override the
Replace any low print cartridges. See
to continue printing.
Toner smears appear on the media.
The media might not meet HP
specifications.
Use media that meets HP specifications.
If toner smears appear on the leading
edge of the paper, the media guides are
dirty, or debris has accumulated in the
print path.
Clean the media guides.
Clean the paper path. See Clean the
The toner smears easily when touched. The device is not set to print on the type In the printer driver, select the Paper tab
of media on which you want to print.
and set Type is to match the type of
media on which you are printing. Print
speed might be slower if you are using
heavy paper.
The media might not meet HP
specifications.
Use media that meets HP specifications.
The paper path might need cleaning.
Clean the paper path. See Clean the
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Solve image-quality problems 203
Problem
Cause
Solution
Marks repeatedly appear at even
The device is not set to print on the type In the printer driver, select the Paper tab
intervals on the printed side of the page. of media on which you want to print.
and set Type is to match the type of
paper on which you are printing. Print
speed might be slower if you are using
heavy paper.
Internal parts might have toner on them. The problem typically corrects itself after
a few more pages.
The paper path might need cleaning.
Clean the paper path. See Clean the
The fuser might be damaged or dirty.
To determine if the fuser has a problem,
open the HP ToolboxFX and print the
print-quality diagnostics page. See
Contact HP Support. See the support
flyer that came in the box.
A print cartridge may have a problem.
To determine which cartridge has a
problem, open the HP ToolboxFX and
print the print-quality diagnostics page.
Marks repeatedly appear at even
intervals on the unprinted side of the
page.
Internal parts might have toner on them. The problem typically corrects itself after
a few more pages.
The paper path might need cleaning.
Clean the paper path. See Clean the
The fuser might be damaged or dirty.
To determine if the fuser has a problem,
open the HP ToolboxFX and print the
print-quality diagnostics page. See
Contact HP Support. See the support
flyer that came in the box.
The printed page contains misformed
characters.
The media might not meet HP
specifications.
Use a different paper, such as high-
quality paper that is intended for color
laser printers.
If characters are incorrectly formed so
Verify that the problem also occurs on
that they produce a wavy effect, the laser the Configuration page. If so, contact
scanner might need service.
HP Support. See the support flyer that
came in the box.
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Problem
Cause
Solution
The printed page is curled or wavy.
The device is not set to print on the type In the printer driver, select the Paper tab
of media on which you want to print.
and set Type is to match the type of
paper on which you are printing. Print
speed might be slower if you are using
heavy paper.
The Service menu item Less paper
curl is set to Off.
Use the control-panel menus to change
the setting. See Control-panel menus
The media might not meet HP
specifications.
Use a different paper, such as high-
quality paper that is intended for color
laser printers.
Both high temperature and humidity can Check the device environment.
cause paper curl.
Text or graphics are skewed on the
printed page.
The media might be loaded incorrectly.
Make sure that the paper or other print
media is loaded correctly and that the
media guides are not too tight or too
loose against the stack. See Load paper
The media might not meet HP
specifications.
Use a different paper, such as high-
quality paper that is intended for color
laser printers.
The printed page contains wrinkles or
creases.
The media might be loaded incorrectly.
Verify that the media is loaded correctly
and that the media guides are not too
tight or too loose against the stack. See
Turn over the stack of paper in the input
tray, or try rotating the paper 180° in the
input tray.
The media might not meet HP
specifications.
Use a different paper, such as high-
quality paper that is intended for color
laser printers.
Toner appears around the printed
characters.
The media might be loaded incorrectly.
Turn over the stack of paper in the tray.
If large amounts of toner have scattered Use a different paper, such as high-
around the characters, the paper might
have high resistivity.
quality paper that is intended for color
laser printers.
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Solve image-quality problems 205
Problem
Cause
Solution
An image that appears at the top of the Software settings might affect image
In your software program, change the
tone (darkness) of the field in which the
repeated image appears.
page (in solid black) repeats farther
down the page (in a gray field).
printing.
In your software program, rotate the
whole page 180° to print the lighter
image first.
The order of images printed might affect Change the order in which the images
printing.
are printed. For example, have the lighter
image at the top of the page, and the
darker image farther down the page.
A power surge might have affected the
device.
If the defect occurs later in a print job,
turn the device off for 10 minutes, and
then turn on the device to restart the print
job.
Solve issues with color documents
This section describes issues that can occur when you print in color.
Problem
Cause
Solution
Only black is printing when the document Color mode is not selected in your
Select color mode instead of grayscale
mode.
should be printing in color.
program or printer driver.
The correct printer driver might not be
selected in the program.
Select the correct printer driver.
The device might not be correctly
configured.
Print a Configuration page (see
Information pages on page 158). If no
color appears on the Configuration page,
contact HP Support. See the support
flyer that came in the box.
Sealing tape might be on the print
cartridges.
Verify that the sealing tape has been
completely removed from the print
cartridges.
One or more colors are not printing, or
are inaccurate.
The media might not meet HP
specifications.
Use a different paper, such as high-
quality paper that is intended for color
laser printers.
The device might be operating in
excessively humid conditions.
Verify that the device environment is
within humidity specifications.
One or more print cartridges might be
defective.
Replace any low print cartridges. See
The product is set to override the
Replace any low print cartridges. See
to continue printing.
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Problem
Cause
Solution
A color is printing inconsistently after you Another print cartridge might be
Remove the print cartridge for the color
load a new print cartridge.
defective.
that is printing inconsistently and reinstall
it.
The product is set to override the
Replace any low print cartridges. See
to continue printing.
The colors on the printed page do not
The colors on your computer monitor
match the colors as they appear on the might differ from the device output.
screen.
If extremely light colors or extremely dark If possible, avoid using extremely light or
colors on screen are not printing, your
software program might interpret
extremely light colors as white or
extremely dark colors as black.
extremely dark colors.
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The media might not meet HP
specifications.
Use a different paper, such as high-
quality paper that is intended for color
laser printers.
The finish on the printed color page is
inconsistent.
The media might be too rough.
Use a smooth paper or print media, such
as a high-quality paper that is made for
color laser printers. Generally, smoother
media produces better the results.
Media-handling problems
Use the information in this section when the product experiences media-handling problems.
Print-media guidelines
For best results, make sure that the paper is of good quality, and free of cuts, nicks, tears, spots,
loose particles, dust, wrinkles, voids, staples, and curled or bent edges.
●
●
●
●
For best-quality printing, use a smooth type of paper. Generally, smoother media produces better
results. .
If you are unsure what type of paper you are loading (such as bond or recycled), check the label
on the package of paper.
Do not use media that is designed for inkjet printers only. Use media that is designed for laser
printers.
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Solve image-quality problems 207
Do not use letterhead paper that is printed with low-temperature inks, such as those used in some
types of thermography.
●
●
Do not use raised or embossed letterhead.
CAUTION: Failure to follow these guidelines could cause jams or damage to the product.
Solve print-media problems
The following problems with media cause print-quality deviations, jamming, or even damage to the
product.
Problem
Cause
Solution
Poor print quality or toner
adhesion
The paper is too moist, too rough, too heavy or Try another kind of paper, between 100 and
too smooth, or it is embossed or from a faulty 250 Sheffield, with 4 to 6% moisture content.
paper lot.
Dropouts, jamming, or curl
Excessive curl
The paper has been stored incorrectly.
Store paper flat in its moisture-proof wrapping.
The paper has variability from one side to the Turn the paper over.
other.
The paper is too moist, has the wrong grain
direction, or is of short-grain construction
Open the rear output bin, or use long-grain
paper.
The paper varies from side-to-side.
Turn the paper over.
Turn on the Less paper curl setting.
High fuser temperature is curling the paper.
At the control panel, press Setup, use the
arrow buttons to select Service, and then press
OK. Use the arrow buttons to select Less paper
curl, press OK, use the arrow buttons to select
On, and then press OK.
Jamming, damage to
product
The paper has cutouts or perforations.
The paper has ragged edges.
Use paper that is free of cutouts or
perforations.
Problems with feeding
Use high-quality paper that is made for laser
printers.
The paper varies from side-to-side.
Turn the paper over.
The paper is too moist, too rough, too heavy or Try another kind of paper, between 100 and
too smooth, has the wrong grain direction, or is 250 Sheffield, 4 to 6% moisture content.
of short-grain construction or it is embossed or
Open the rear output bin, or use long-grain
from a faulty paper lot.
paper.
Print is skewed (crooked).
The media guides might be incorrectly
adjusted.
Remove all media from the input tray,
straighten the stack, and then load the media
in the input tray again. Adjust the media guides
to the width and length of the media that you
are using and try printing again.
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Problem
Cause
Solution
More than one sheet feeds at The media tray might be overloaded.
one time.
Remove all media from the tray, and then
The media might be wrinkled, folded, or
damaged.
Verify that the media is not wrinkled, folded, or
damaged. Try printing on media from a new or
different package.
The media might have been fanned before it
was loaded.
Load media that was not fanned. Loosen ream
by twisting paper stack.
Media might be too dry.
Load new paper that was stored properly.
The product does not pull
media from the media input
tray.
The product might be in manual feed mode.
If Manual feed appears on the product
control-panel display, press OK to print
the job.
●
●
Verify that the product is not in manual
feed mode and print your job again.
The pickup roller might be dirty or damaged.
Contact HP. See www.hp.com/support/
CM1312series or the support flyer that came in
the product box.
The paper-length adjustment control in tray 2 Adjust the paper-length adjustment control to
or optional tray 3 is set at a length that is
greater than the media size.
the correct length.
Performance problems
Try the tips in this section if pages exit the product, but have nothing printed on them, or when the product
does not print any pages.
Problem
Cause
Solution
Pages print but are totally
blank.
The sealing tape might still be in the print
cartridges.
Verify that the sealing tape has been
completely removed from the print cartridges.
The document might contain blank pages.
The product might be malfunctioning.
Certain media types can slow the print job.
Check the document that you are printing to
see if content appears on all of the pages.
To check the product, print a configuration
Print on a different type of media.
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Solve image-quality problems 209
Problem
Cause
Solution
Pages did not print.
The product might not be pulling media
correctly.
The media might be jamming in the product.
The USB cable or the network cable might be
defective or incorrectly connected.
Disconnect the cable at both ends and
reconnect it.
●
●
●
Try printing a job that has printed in the
past.
Try using a different USB or network
cable.
The product IP address might have been
changed.
From the control panel, print a configuration
page. Confirm the IP address with that listed in
the Properties dialog box.
The product might not be set up as the default Open the Printers or Printers and Faxes
printer.
dialog box, right click the product, and then
click Set as Default Printer.
The product might have encountered an error. Check the control panel for an error message.
The product might be paused or offline.
Open the Printers or Printers and Faxes
dialog box, and verify that the product status is
Ready. If it is Paused, right-click the product
and click Resume Printing.
The product might not be receiving power.
Check the power cord and verify that the
product is turned on.
Other devices are running on your computer. The product might not share a USB port. If you
have an external hard drive or network
switchbox that is connected to the same port
as the product, the other device might be
interfering. To connect and use the product,
disconnect the other device or use two USB
ports on the computer.
Copy problems
Prevent copy problems
The following are a few simple steps you can take to improve copy quality:
Copy from the flatbed scanner. This will produce a higher quality copy than copying from the
automatic document feeder (ADF).
●
Use quality originals.
●
●
Load the media correctly. If the media is loaded incorrectly, it might skew, causing unclear images
Adjust the control panel settings for the type of original if the automatic settings do not produce the
desired result.
●
210 Chapter 15 Problem solve
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NOTE: Verify that the media meets HP specifications. If the media meets HP specifications, recurring
feed problems indicate the pickup roller or separation pad is worn. Contact HP. See www.hp.com/
support/CM1312series or the support flyer that came in the product box.
Image problems
Problem
Cause
Solution
Copy edges are cropped when
copying from the glass
The original is edge-to-edge or has smaller Position the original 6.35 mm (1/4 inch)
margins than those supported by this
product.
away from the registration corner on the
glass.
Copy edges are cropped when
copying from the ADF
The original is too long, edge-to-edge, or has On the control panel, press Copy setup. Use
smaller margins than those supported by
this product.
the arrow buttons to select Reduce/
Enlarge and press OK. Use the arrow
buttons to select Full Page=91% and press
OK. Try copying again.
Images are missing or faded.
The print-cartridge might be low.
Replace any low print cartridge and then
calibrate the product. See Print cartridge
The original might be of poor quality.
If your original is too light or damaged, the
copy might not be able to compensate, even
if you adjust the contrast. If possible, find an
original document in better condition.
Use the control-panel to change the contrast
setting.
The original might have a colored
background.
Colored backgrounds might cause images in
the foreground to blend into the background,
or the background might appear in a
different shade. If possible, use an original
document without a colored background.
The original is larger than the scanable area Use supported media sizes.
Vertical white or faded stripes
appear on the copy.
The media might not meet
HP specifications.
Use media that meets HP specifications.
low.
If the error persists, contact HP support.
Unwanted lines appear on copy
jobs only.
The flatbed scanner or the ADF glass might Clean the flatbed scanner or the ADF glass.
An image exists on the back of the original, On the flatbed scanner, place three sheets
or defects exist on the scanner cover.
of clean paper on top of the original, close
the flatbed scanner cover, then re-scan the
original.
C
C
C
C
A
a
A
a
A
a
A
a
A
a
B
B
B
B
c
c
c
c
c
b
b
b
b
B C
b
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Solve image-quality problems 211
Problem
Cause
Solution
Black dots or streaks appear on
copy jobs only.
Ink, glue, correction fluid, or an unwanted
substance might be on the automatic
document feeder (ADF) or flatbed scanner.
Clean the product. See Clean the product
Copies are too light or dark.
The printer driver or product software
settings may be incorrect.
Verify that the quality settings are correct.
See the product software Help for more
information about changing the settings.
The product may not be calibrated.
Calibrate the product.
Text is unclear.
The printer driver or product software
settings may be incorrect.
Verify that the quality settings are correct.
See the product software Help for more
information about changing the settings.
The original is of poor quality.
Try copying another document. If the copy is
free of defects, obtain a better-quality
original.
The product may not be calibrated.
Calibrate the product.
Media-handling problems
Problem
Cause
Solution
Poor print quality or toner
adhesion
The paper is too moist, too rough, too heavy Try another kind of paper, between 100 and
or too smooth, or it is embossed or from a
faulty paper lot.
250 Sheffield, 4 to 6% moisture content.
Dropouts, jamming, or curl
The paper has been stored incorrectly.
Store paper flat in its moisture-proof
wrapping.
The paper has variability from one side to the Turn the paper over.
other.
Excessive curl
The paper is too moist, has the wrong grain Open the rear output bin, or use long-grain
direction, or is of short-grain construction
The paper varies from side-to-side.
The paper has cutouts or perforations.
paper.
Turn the paper over.
Jamming, damage to paper
Problems with feeding
Use paper that is free of cutouts or
perforations.
The paper has ragged edges.
Use high-quality paper that is made for laser
printers.
The paper varies from side-to-side.
Turn the paper over.
The paper is too moist, too rough, too heavy Try another kind of paper, between 100 and
or too smooth, has the wrong grain direction, 250 Sheffield, 4 to 6% moisture content.
or is of short-grain construction or it is
Open the rear output bin, or use long-grain
embossed or from a faulty paper lot.
paper.
Print is skewed (crooked).
The media guides might be incorrectly
adjusted.
Remove all media from the input tray,
straighten the stack, and then load the
media in the input tray again. Adjust the
media guides to the width and length of the
media that you are using and try printing
again.
212 Chapter 15 Problem solve
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Problem
Cause
Solution
More than one sheet feeds at one The media tray might be overloaded.
time.
Remove some of the media from the tray.
The media might be wrinkled, folded, or
damaged.
Verify that the media is not wrinkled, folded,
or damaged. Try printing on media from a
new or different package.
The product does not pull media The product might be in manual feed mode.
from the media input tray.
If Manual appears on the product
control-panel display, pressOK to print
the job.
●
Verify that the product is not in manual
feed mode and print your job again.
●
CM1312series or the support flyer that came
in the product box.
The paper-length adjustment control in
Adjust the paper-length adjustment control
tray 2 or optional tray 3 is set at a length that to the correct length.
is greater than the media size.
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Solve image-quality problems 213
Performance problems
Problem
Cause
Solution
No copy came out.
The input tray might be empty.
Load media in the product. See Load paper
and print media on page 58 for more
information.
The original might have been loaded
incorrectly.
In the automatic document feeder (ADF),
load the original with the narrow side forward
and the side to be scanned facing up.
Place the original document face-down on
the flatbed scanner with the upper-left
corner of the document at the corner
indicated by the icon on the scanner.
Copies are blank.
The sealing tape might not have been
removed from the print cartridge.
Remove the print cartridge from the product,
pull out the sealing tape, and reinstall the
print cartridge.
The original might have been loaded
incorrectly.
In the ADF, load the original with the narrow
side leading into the ADF and the side to be
scanned facing up.
On the flatbed scanner, make sure that the
original document is placed face-down with
the upper-left corner of the document at the
lower-right corner of the glass.
The media might not meet
HP specifications.
Use media that meets HP specifications.
The wrong original was copied.
The ADF might be loaded.
Make sure that the ADF is empty.
Copies are reduced in size.
The product settings might be set to reduce On the control panel, select Reduce/
the scanned image.
Enlarge from the Copy Menu and verify that
it is set to Original=100%.
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Scan problems
Solve scanned-image problems
Problem
Cause
Solution
The scanned image is of poor
quality.
The original might be a second-generation
photo or picture.
To eliminate the patterns, try reducing
the size of the image after scanning.
●
●
●
Print the scanned image to see if the
quality is better.
Verify that the resolution settings are
correct for the type of scan job that you
are performing. See Scanner
For best results, use the flatbed
scanner for scanning rather than the
automatic document feeder (ADF).
●
●
The image that appears on the screen might
not be an accurate representation of the
quality of the scan.
Try adjusting your computer monitor
settings to use more colors (or levels of
gray). Typically, you make this
adjustment by opening Display in
Windows Control Panel.
Try adjusting the resolution settings in
the scanner software. See Scanner
●
The original might have been loaded
incorrectly.
Use the media guides when you load the
originals into the ADF. See Load paper and
The scanner glass might be dirty.
Clean the scanner glass. See Clean the
The graphics settings might not be suitable Try changing the graphics settings. See
for the type of scan job that you are
performing.
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Solve image-quality problems 215
Problem
Cause
Solution
Part of the image did not scan.
The original might have been loaded
incorrectly.
Load the original on the flatbed glass or use
the media guides when you load the
A colored background might be causing
images in the foreground to blend into the
background.
Try adjusting the settings before you scan
the original or enhancing the image after you
scan the original.
The original is longer than 381 mm (15
inches).
The maximum scannable length is 381 mm
(15 inches) when you use the automatic
document feeder (ADF) input tray. If the
page exceeds the maximum length, the
scanner stops. (Copies can be longer.)
CAUTION: Do not try to pull the original
from the ADF; you might damage the
scanner or your original. See Clear jams
The original is too small.
The minimum size that the flatbed scanner
supports is 25 x 25 mm (1 x 1 inch). The
minimum size that the ADF supports is 127
x 127 mm (5 x 5 inches). The original might
be jammed. See Clear jams from the ADF
The media size is incorrect.
In Scan settings, make sure that the input
media size is large enough for the document
that you are scanning. .
The scan takes too long
The resolution is set too high.
The software is set to scan in color.
Change the resolution settings to the correct
settings for your job. See Scanner resolution
The system default is color, which takes
longer to scan even when scanning a
monochrome original. If you acquire an
image through TWAIN or WIA, you can
change the settings so that the original
scans in grayscale or black-and-white. See
the product software Help for details.
A print job or copy job was sent before you If someone sent a print job or copy job before
tried to scan.
you tried to scan, the scan will start if the
scanner is not busy. However, because the
product and scanner share memory, the
scan might be slower.
The scanning PC may not have enough
available resources.
Close unused applications on the PC. If the
scan is still too slow, try rebooting the
scanning PC.
Antivirus, antispyware, or firewall software
on the scanning PC may slow scanning.
Consult your antivirus, antispyware, or
firewall software documentation.
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Scan-quality problems
Prevent scan-quality problems
The following are a few simple steps you can take to improve copy and scan quality.
Use the flatbed scanner, rather than the automatic document feeder (ADF) input tray, to scan.
Use high-quality originals.
●
●
●
Load the media correctly. If the media is loaded incorrectly, it might skew, which causes unclear
Adjust the software settings according to how you plan to use the scanned page. See Scanner
resolution and color on page 100 for more information.
●
●
If your product frequently feeds more than one page at a time, the separation pad might need to
in the product box.
Solve scan-quality problems
Problem
Cause
Solution
Blank pages
The original might have been loaded upside In the automatic document feeder (ADF), put
down.
the top end of the stack of originals into the
ADF input tray, with the media stack face-up
and the first page to be scanned on top of
the stack.
Place the original document face-down on
the flatbed scanner with the upper-left
corner of the document at the corner
indicated by the icon on the scanner.
Too light or dark
The resolution and color levels may be set
incorrectly.
Verify that you have the correct resolution
and color settings. See Scanner resolution
Unwanted lines
The ADF glass might be dirty.
glass on page 78 (step 3).
Black dots or streaks
Ink, glue, correction fluid, or an unwanted
substance might be on the glass.
Clean the flatbed scanner surface. See
The power to the product might have
fluctuated.
Reprint the job.
Unclear text
The resolution levels might be set
incorrectly.
Verify that the correct resolution settings are
correct. See Scanner resolution and color
The media is not laying flat on the glass.
Close the scanner lid tightly.
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Solve image-quality problems 217
Problem
Cause
Solution
Communication errors on the PC One or more of the printer cables is loose.
Check the printer cables and make sure they
are plugged in securely.
The product is not on.
Turn the product on.
If the product is connected through a
Verify that the IP Address for the product is
network, the IP address may have changed. correct.
Antivirus, antispyware, or firewall software
may be interfering with communication.
Consult the antivirus, antispyware, or
firewall software documentation.
The product is in an error state.
Check the product control panel and clear
any errors by following the on-screen
instructions.
The product is busy with another task.
Wait for the product to finish.
The wrong scanner driver is selected for the Verify that the scanner driver is correct.
product.
The scan job does not complete. The resolution may be too high for the
available memory on the PC.
Try scanning at a lower resolution.
Scan To destinations do not
appear on the product.
The product may have been power cycled. Wait a few minutes for the product to update
the Scan To destinations list.
Click Update in the Scan To setup
application to add destinations to the
product.
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Fax problems
Optimize and improve image quality
Print-quality checklist
General print-quality problems can be solved by using the following checklist:
print media on page 53. Generally, smoother paper provides better results.
2. If you are using a special print media such as labels, transparencies, glossy, or letterhead, ensure
that you have printed by type.
3. Print a configuration page and supplies status page at the product control panel. See Information
Check the supplies status page to see if any supplies are low or have reached their estimated
end of life. No information is provided for non-HP print cartridges.
◦
If the pages do not print correctly, the problem is with the hardware. Contact HP. See
www.hp.com/support/CM1312series or the support flyer that came in the product box.
◦
4. Print a demo page from HP ToolboxFX. If the page prints, the problem is with the printer driver.
Try printing from another printer driver. For example, if you are using the PCL 6 printer driver, print
from the PS printer driver.
Use the Add Printer Wizard in the Printers (or Printers and Faxes in Windows XP) dialog
box to install the PS driver.
◦
5. Try printing from a different program. If the page prints correctly, the problem is with the program
from which you were printing.
6. Restart the computer and the product and try printing again. If the problem is not resolved, see
Manage and configure printer drivers
Print-quality settings affect how light or dark the print is on the page and the style in which the graphics
are printed. You can also use the print-quality settings to optimize the print quality for a specific media
type.
You can change the settings in the product properties to accommodate the types of jobs that you are
printing. The following settings are available, depending on the printer driver that you are using:
600 dpi
●
●
Custom: This setting produces the same resolution as the default setting, but you can change the
scale patterns.
NOTE: Changing the resolution can change the formatting of your text.
Temporarily change print-quality settings
To change the print-quality settings only for the current software program, open the properties through
the Print Setup menu in the program that you are using to print.
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Solve image-quality problems 219
Change print-quality settings for all future jobs
For Windows 2000:
1. In the Windows system tray, click Start, select Settings, and then click Printers.
2. Right-click the product icon.
3. Click Properties or Printing Preferences.
4. Change the settings, and click OK.
For Windows XP:
1. In the Windows system tray, click Start, click Control Panel, and then click Printers and Faxes.
2. Right-click the product icon.
3. Click Properties, or click Printing Preferences.
4. Change the settings, and click OK.
For Windows Vista:
1. In the Windows system tray, click Start, click Control Panel, and then, under Hardware and
Sound, click Printer.
2. Right-click the product icon.
3. Click Properties, or click Printing Preferences.
4. Change the settings, and click OK.
Solve connectivity problems
Solve direct-connection problems
If the product is experiencing connection issues while directly connected to a computer, complete the
following steps:
1. Make sure that USB cable is no longer than 2 meters (6 feet).
2. Make sure that both ends of the USB cable are connected.
3. Make sure that the cable is a USB 2.0 Hi-Speed-certified cable.
4. If the error persists, use a different USB cable.
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Network problems
Verify that the product is on and online
Check the following items to make sure the product is ready to print.
1. Is the product plugged in and turned on?
Make sure that the product is plugged in and turned on. If the problem persists, you might have a
defective power cable, power source, or product.
2. Is the product Ready light on?
If the light is blinking, you might need to wait until the current job is completed.
3. Is the product control-panel display blank?
Make sure the product is turned on.
●
●
Make sure the product is installed correctly.
4. Does a message other than Ready appear on the product control-panel display?
See your product documentation for a complete list of control panel messages and corrective
actions.
●
Resolve communication problems with the network
Check the following items to verify that the product is communicating with the network. This information
assumes you have already printed a network configuration page (see Information pages
1. Are there any physical connection problems between the workstation or file server and the product?
Verify that the network cabling, connections, and router configurations are correct. Verify that the
network cable lengths meet network specifications.
2. Are the network cables connected properly?
Make sure that the product is attached to the network using the appropriate port and cable. Check
each cable connection to make sure it is secure and in the right place. If the problem continues,
try a different cable or ports on the hub or transceiver. The amber activity light and the green link
status light next to the port connection on the back of the product should be lit.
3. Are the product link speed and duplex settings set correctly?
Hewlett-Packard recommends leaving this setting in automatic mode (the default setting).
4. Can you "ping" the product IP address?
Use the command prompt to ping the product from the computer. For example:
ping 192.168.45.39
Ensure that the ping displays round-trip times.
If you are able to ping the product, verify that the IP address configuration for the product is correct
on the computer. If it is correct, delete and then add the product again.
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Solve connectivity problems 221
If the ping command failed, verify that the network hubs are on, and then verify that the network
settings, the product, and the computer are all configured for the same network.
5. Have any software programs been added to the network?
Make sure they are compatible and that they are installed correctly with the correct printer drivers.
6. Are other users able to print?
The problem may be workstation-specific. Check the workstation network drivers, printer drivers,
and redirection.
7. If other users are able to print, are they using the same network operating system?
Check your system for proper network operating system setup.
8. Is your protocol enabled?
Check the status of your protocol on the network configuration page. See Information pages
on page 158. You can also use the embedded Web server or HP ToolboxFX to check the status
222 Chapter 15 Problem solve
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Solve software problems
Solve common Windows problems
Error message:
"General Protection FaultException OE"
"Spool32"
"Illegal Operation"
Cause
Solution
Close all software programs, restart Windows, and try again.
Select a different printer driver. If the device PCL 6 printer
driver is selected, switch to the PCL 5 or HP postscript level 3
emulation printer driver, which can be done from a software
program.
Delete all temp files from the Temp subdirectory. Determine
the name of the directory by opening the AUTOEXEC.BAT file
and looking for the statement "Set Temp =". The name after
this statement is the Temp directory. It is usually C:\TEMP by
default, but can be redefined.
See the Microsoft Windows documentation that came with the
computer for more information about Windows error
messages.
Solve common Macintosh problems
Table 15-2 Problems with Mac OS X v10.3 and Mac OS X v10.4
The printer driver is not listed in Printer Setup Utility.
Cause
Solution
The product software might not have been installed or was installed Make sure that the PPD is in the following hard drive folder:
Library/Printers/PPDs/Contents/Resources/
<lang>.lproj
incorrectly.
, where “<lang>” represents the two-letter language code for the
language that you are using. If necessary, reinstall the software. See
the getting started guide for instructions.
The Postscript Printer Description (PPD) file is corrupt.
Delete the PPD file from the following hard drive folder:
Library/Printers/PPDs/Contents/Resources/
<lang>.lproj
, where “<lang>” represents the two-letter language code for the
language that you are using. Reinstall the software. See the getting
started guide for instructions.
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Solve software problems 223
Table 15-2 Problems with Mac OS X v10.3 and Mac OS X v10.4 (continued)
The product name, IP address, or “Rendezvous” or “Bonjour” host name does not appear in the printer list box in the Printer Setup
Utility.
Cause
Solution
The product might not be ready.
Make sure that the cables are connected correctly, the product is on,
and the ready light is on. If you are connecting through a USB or
Ethernet hub, try connecting directly to the computer or use a different
port.
The wrong product name, IP address, or "Rendezvous" or "Bonjour" Check the product name, IP address, or "Rendezvous" or "Bonjour"
host name is being used.
host name by printing a configuration page See Information pages
on page 158. Verify that the name, IP address, or "Rendezvous" or
"Bonjour" host name on the configuration page matches the product
name, IP address, or "Rendezvous" or "Bonjour" host name in the
Printer Setup Utility.
The interface cable might be defective or of poor quality.
Replace the interface cable. Make sure to use a high-quality cable.
A print job was not sent to the product that you wanted.
Cause
Solution
The print queue might be stopped.
Open the print queue, and then click Start Jobs.
The wrong product name or IP address is being used. Another
Check the product name, IP address, or "Rendezvous" or "Bonjour"
product with the same or similar name, IP address, or "Rendezvous" host name by printing a configuration page See Information pages
or "Bonjour" host name might have received your print job.
on page 158. Verify that the name, IP address, or "Rendezvous" or
"Bonjour" host name on the configuration page matches the product
name, IP address, or "Rendezvous" or "Bonjour" host name in the
Printer Setup Utility.
An encapsulated PostScript (EPS) file does not print with the correct fonts.
Cause
Solution
This problem occurs with some programs.
Try downloading the fonts that are contained in the EPS file to
the product before printing.
●
●
Send the file in ASCII format instead of binary encoding.
You are unable to print from a third-party USB card.
Cause
Solution
This error occurs when the software for USB printers is not
installed.
When adding a third-party USB card, you might need the Apple USB
Adapter Card Support software. The most current version of this
software is available from the Apple Web site.
224 Chapter 15 Problem solve
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Table 15-2 Problems with Mac OS X v10.3 and Mac OS X v10.4 (continued)
When connected with a USB cable, the product does not appear in the Macintosh Printer Setup Utility after the driver is selected.
Cause
Solution
This problem is caused by either a software or a hardware
component.
Software troubleshooting
Check that your Macintosh supports USB.
●
●
Verify that your Macintosh operating system is Mac OS X v10.3
or Mac OS X v10.4.
Ensure that your Macintosh has the appropriate USB software
from Apple.
●
Hardware troubleshooting
Check that the product is turned on.
●
●
●
●
Verify that the USB cable is connected correctly.
Check that you are using the appropriate high-speed USB cable.
Ensure that you do not have too many USB devices drawing
power from the chain. Disconnect all of the devices from the
chain, and connect the cable directly to the USB port on the host
computer.
Check to see if more than two nonpowered USB hubs are
connected in a row on the chain. Disconnect all of the devices
from the chain and connect the cable directly to the USB port on
the host computer.
●
NOTE: The iMac keyboard is a nonpowered USB hub.
Solve PostScript (PS) errors
The following situations are PS language specific and may occur when several product languages are
being used.
NOTE: To receive a printed or screen displayed message when PS errors occur, open the Print
Options dialog box and click the selection next to the PS Errors section. You can also use the embedded
Web server.
Table 15-3 PS errors
Issue
Cause
Solution
The job prints in Courier (the product's
default typeface) instead of the typeface downloaded. A personality switch may
you requested.
The requested typeface is not
Download the desired font and send the
print job again. Verify the type and
have been performed to print a PCL job location of the font. Download to the
just before the PS printing job was
received.
product if applicable. Check with the
software documentation.
A legal page prints with clipped margins. Print job too complex.
You may need to print your job at
600 dots per inch, reduce the complexity
of the page, or install more memory.
A PS error page prints.
Print job may not be PS.
Make sure the print job is a PS job. Check
to see whether the software program
expected a setup or PS header file to be
sent to the product.
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Solve software problems 225
Table 15-3 PS errors (continued)
Issue
Cause
Solution
Limit Check Error
Print job is too complex.
You may need to print your job at
600 dots per inch, reduce the complexity
of the page, or install more memory.
VM Error
Font Error
Font Error
Select unlimited downloadable fonts
from printer driver.
Range Check
Select unlimited downloadable fonts
from printer driver.
226 Chapter 15 Problem solve
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Order parts, accessories, and supplies
Several methods are available for ordering parts, supplies, and accessories.
Order directly from HP
You can obtain the following items directly from HP:
●
Outside the United States, order parts by contacting your local authorized HP service center.
●
Order through service or support providers
To order a part or accessory, contact an HP-authorized service or support provider.
Order directly through the HP ToolboxFX software
HP ToolboxFX software is a product management tool designed to make product configuration,
monitoring, supplies ordering, troubleshooting, and updating as simple and efficient as possible. For
228 Appendix A Supplies and accessories
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Part numbers
Supplies
Product name
Part number
Black print cartridge
Cyan print cartridge
Yellow print cartridge
Magenta print cartridge
CB540A
CB541A
CB542A
CB543A
depends on specific use.
Cable and interface accessories
Product name
Description
Part number
USB cable
2-meter standard USB-compatible
device connector
C6518A
3-meter standard USB-compatible
device connector
C6520A
Fax cord
Two-wire phone cord adapter
8121-0811
User-replaceable parts
Product name
Description
Part number
Separation pad and pickup rollers
Replace when the product is picking up Contact HP Support to order parts.
multiple sheets or no sheets. Trying
different paper did not resolve the
problem.
Automatic document feeder (ADF)
Replace when the ADF is damaged or
not working correctly.
Contact HP Support to order parts.
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Part numbers 229
230 Appendix A Supplies and accessories
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B Service and support
Hewlett-Packard limited warranty statement
HP PRODUCT
DURATION OF LIMITED WARRANTY
HP LaserJet CM1312 and CM1312nfi
One-year limited warranty
HP warrants to you, the end-user customer, that HP hardware and accessories will be free from defects in materials
and workmanship after the date of purchase, for the period specified above. If HP receives notice of such defects
during the warranty period, HP will, at its option, either repair or replace products which prove to be defective.
Replacement products may be either new or equivalent in performance to new.
HP warrants to you that HP software will not fail to execute its programming instructions after the date of purchase,
for the period specified above, due to defects in material and workmanship when properly installed and used. If
HP receives notice of such defects during the warranty period, HP will replace software which does not execute
its programming instructions due to such defects.
HP does not warrant that the operation of HP products will be uninterrupted or error free. If HP is unable, within a
reasonable time, to repair or replace any product to a condition as warranted, you will be entitled to a refund of
the purchase price upon prompt return of the product.
HP products may contain remanufactured parts equivalent to new in performance or may have been subject to
incidental use.
Warranty does not apply to defects resulting from (a) improper or inadequate maintenance or calibration, (b)
software, interfacing, parts or supplies not supplied by HP, (c) unauthorized modification or misuse, (d) operation
outside of the published environmental specifications for the product, or (e) improper site preparation or
maintenance.
TO THE EXTENT ALLOWED BY LOCAL LAW, THE ABOVE WARRANTIES ARE EXCLUSIVE AND NO OTHER
WARRANTY OR CONDITION, WHETHER WRITTEN OR ORAL, IS EXPRESSED OR IMPLIED AND HP
SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY,
SATISFACTORY QUALITY, AND FITNESS FOR A PARTICULAR PURPOSE. Some countries/regions, states or
provinces do not allow limitations on the duration of an implied warranty, so the above limitation or exclusion might
not apply to you. This warranty gives you specific legal rights and you might also have other rights that vary from
country/region to country/region, state to state, or province to province. HP's limited warranty is valid in any country/
region or locality where HP has a support presence for this product and where HP has marketed this product. The
level of warranty service you receive may vary according to local standards. HP will not alter form, fit or function
of the product to make it operate in a country/region for which it was never intended to function for legal or regulatory
reasons.
TO THE EXTENT ALLOWED BY LOCAL LAW, THE REMEDIES IN THIS WARRANTY STATEMENT ARE YOUR
SOLE AND EXCLUSIVE REMEDIES. EXCEPT AS INDICATED ABOVE, IN NO EVENT WILL HP OR ITS
SUPPLIERS BE LIABLE FOR LOSS OF DATA OR FOR DIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL
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Hewlett-Packard limited warranty statement 231
(INCLUDING LOST PROFIT OR DATA), OR OTHER DAMAGE, WHETHER BASED IN CONTRACT, TORT, OR
OTHERWISE. Some countries/regions, states or provinces do not allow the exclusion or limitation of incidental or
consequential damages, so the above limitation or exclusion may not apply to you.
THE WARRANTY TERMS CONTAINED IN THIS STATEMENT, EXCEPT TO THE EXTENT LAWFULLY
PERMITTED, DO NOT EXCLUDE, RESTRICT OR MODIFY AND ARE IN ADDITION TO THE MANDATORY
STATUTORY RIGHTS APPLICABLE TO THE SALE OF THIS PRODUCT TO YOU.
Customer self repair warranty service
HP products are designed with many Customer Self Repair (CSR) parts to minimize repair time and
allow for greater flexibility in performing defective parts replacement. If during the diagnosis period, HP
identifies that the repair can be accomplished by the use of a CSR part, HP will ship that part directly to
you for replacement. There are two categories of CSR parts: 1) Parts for which customer self repair is
mandatory. If you request HP to replace these parts, you will be charged for the travel and labor costs
of this service. 2) Parts for which customer self repair is optional. These parts are also designed for
Customer Self Repair. If, however, you require that HP replace them for you, this may be done at no
additional charge under the type of warranty service designated for your product.
Based on availability and where geography permits, CSR parts will be shipped for next business day
delivery. Same-day or four-hour delivery may be offered at an additional charge where geography
permits. If assistance is required, you can call the HP Technical Support Center and a technician will
help you over the phone. HP specifies in the materials shipped with a replacement CSR part whether
a defective part must be returned to HP. In cases where it is required to return the defective part to HP,
you must ship the defective part back to HP within a defined period of time, normally five (5) business
days. The defective part must be returned with the associated documentation in the provided shipping
material. Failure to return the defective part may result in HP billing you for the replacement. With a
customer self repair, HP will pay all shipping and part return costs and determine the courier/carrier to
be used.
232 Appendix B Service and support
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Print cartridge limited warranty statement
This HP product is warranted to be free from defects in materials and workmanship.
This warranty does not apply to products that (a) have been refilled, refurbished, remanufactured or
tampered with in any way, (b) experience problems resulting from misuse, improper storage, or
operation outside of the published environmental specifications for the device product or (c) exhibit wear
from ordinary use.
To obtain warranty service, please return the product to place of purchase (with a written description of
the problem and print samples) or contact HP customer support. At HP's option, HP will either replace
products that prove to be defective or refund your purchase price.
TO THE EXTENT ALLOWED BY LOCAL LAW, THE ABOVE WARRANTY IS EXCLUSIVE AND NO
OTHER WARRANTY OR CONDITION, WHETHER WRITTEN OR ORAL, IS EXPRESSED OR
IMPLIED AND HP SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTIES OR CONDITIONS OF
MERCHANTABILITY, SATISFACTORY QUALITY, AND FITNESS FOR A PARTICULAR PURPOSE.
TO THE EXTENT ALLOWED BY LOCAL LAW, IN NO EVENT WILL HP OR ITS SUPPLIERS BE
LIABLE FOR DIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL (INCLUDING LOST PROFIT OR
DATA), OR OTHER DAMAGE, WHETHER BASED IN CONTRACT, TORT, OR OTHERWISE.
THE WARRANTY TERMS CONTAINED IN THIS STATEMENT, EXCEPT TO THE EXTENT
LAWFULLY PERMITTED, DO NOT EXCLUDE, RESTRICT OR MODIFY AND ARE IN ADDITION TO
THE MANDATORY STATUTORY RIGHTS APPLICABLE TO THE SALE OF THIS PRODUCT TO YOU.
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Print cartridge limited warranty statement 233
Customer support
Get telephone support, free during your warranty period, for
your country/region
Country/region phone numbers are on the flyer that was in the
Have the product name, serial number, date of purchase, and
problem description ready.
Get 24-hour Internet support
Get support for products used with a Macintosh computer
Order supplies and paper
Order genuine HP parts or accessories
Order additional HP service or maintenance agreements
234 Appendix B Service and support
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Repacking the device
If HP Support determines that your device needs to be returned to HP for repair, follow the steps below
to repack the device before shipping it.
CAUTION: Shipping damage as a result of inadequate packing is the customer’s responsibility.
To repack the device
1. Remove and retain the print cartridge.
CAUTION: It is extremely important to remove the print cartridge before shipping the device. A
print cartridge that remains in the device during shipping will leak and entirely cover the device
engine and other parts with toner.
To prevent damage to the print cartridge, avoid touching the roller on it, and store the print cartridge
in its original packing material or so that it is not exposed to light.
2. Remove and retain the power cable, interface cable, and optional accessories.
3. If possible, include print samples and 50 to 100 sheets of paper or other print media that did not
print correctly.
4. In the U.S., call HP Support to request new packing material. In other areas, use the original packing
material, if possible. Hewlett-Packard recommends insuring the equipment for shipment.
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Repacking the device 235
236 Appendix B Service and support
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Physical specifications
Table C-1 Physical specifications
Product
Height
Depth
Width
Weight
HP LaserJet CM1312
405 mm (16.0 inches)
467 mm (18.4 inches)
455 mm (17.9 inches)
490 mm (19.3 inches)
437 mm (17.2 inches)
497 mm (19.6 inches)
21.1 kg (46.6 lb)
24.6 kg (54.2 lb)
HP LaserJet
CM1312nfi
Electrical specifications
CAUTION: Power requirements are based on the country/region where the product is sold. Do not
convert operating voltages. This will damage the product and void the product warranty.
Table C-2 Electrical specifications
Item
110-volt models
230-volt models
Power requirements
110 to 127 VAC (+/- 10%)
50/60 Hz (+/- 3 Hz)
4.5 A
220 to 240 VAC (+/- 10%)
50/60 Hz (+/- 3 Hz)
2.5 A
Rated current
Power consumption
Product model
Printing2
Copying2
Ready/Sleep3
Off
HP LaserJet CM1312
300 W
300 W
310 W
310 W
7 W
8 W
0 W
0 W
HP LaserJet
CM1312nfi
1
2
3
4
5
Power reported is highest values measured using all standard voltages.
Instant on fuser technology.
Recovery time from Ready/Sleep to start of printing < 5 seconds.
Maximum heat dissipation for all models in Ready mode = 50 BTU/hour
238 Appendix C Specifications
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Environmental specifications
Recommended
Operating
Storage
Temperature
15° to 32.5° C
(59° to 90.5° F)
20 to 70%
15° to 32.5° C
(59° to 90.5° F)
10 to 80%
–20° to 40° C
(–4° to 104° F)
95% or less
Relative humidity
1
Values are subject to change.
Acoustic emissions
Table C-5 Acoustic emissions
Sound Power Level
Declared per ISO 92961
Printing (12 ppm)
LWAd = 6.1 Bels (A) [61 dB (A)]
Ready
Inaudible
Sound Pressure Level - Bystander Position
Declared per ISO 92961
LpAm = 47 dB(A)
Printing (12 ppm)
Ready
Inaudible
1
Configuration tested: HP LaserJet CM1312 printing simplex using A4 paper at 12 ppm.
2
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Environmental specifications 239
240 Appendix C Specifications
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FCC regulations
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant
to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates, uses, and can radiate radio
frequency energy. If this equipment is not installed and used in accordance with the instructions, it may
cause harmful interference to radio communications. However, there is no guarantee that interference
will not occur in a particular installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the equipment off and on, the user is
encouraged to try to correct the interference by one or more of the following measures:
Reorient or relocate the receiving antenna.
●
●
●
●
Increase separation between equipment and receiver.
Connect equipment to an outlet on a circuit different from that to which the receiver is located.
Consult your dealer or an experienced radio/TV technician.
NOTE: Any changes or modifications to the printer that are not expressly approved by HP could void
the user’s authority to operate this equipment.
Use of a shielded interface cable is required to comply with the Class B limits of Part 15 of FCC rules.
Environmental product stewardship program
Protecting the environment
Hewlett-Packard Company is committed to providing quality products in an environmentally sound
manner. This product has been designed with several attributes to minimize impacts on our environment.
Ozone production
This product generates no appreciable ozone gas (O3).
Power consumption
Power usage drops significantly while in Ready/Sleep mode, which saves natural resources and saves
money without affecting the high performance of this product. To determine the ENERGY STAR®
qualification status for this product see the Product Data Sheet or Specifications Sheet. Qualified
products are also listed at:
Toner consumption
Economode uses significantly less toner, which might extend the life of the print cartridge.
Paper use
This product’s manual/optional automatic duplex feature (two-sided printing) and N-up printing (multiple
pages printed on one page) capability can reduce paper usage and the resulting demands on natural
resources.
242 Appendix D Regulatory information
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Plastics
Plastic parts over 25 grams are marked according to international standards that enhance the ability to
identify plastics for recycling purposes at the end of the product’s life.
HP LaserJet print supplies
It’s easy to return and recycle your HP LaserJet print cartridges that have reached estimated end of life
—free of charge—with HP Planet Partners. Multilingual program information and instructions are
included in every new HP LaserJet print cartridge and supplies package. You help reduce the toll on
the environment further when you return multiple cartridges together rather than separately.
HP is committed to providing inventive, high-quality products and services that are environmentally
sound, from product design and manufacturing to distribution, customer use and recycling. When you
participate in the HP Planet Partners program, we ensure your HP LaserJet print cartridges are recycled
properly, processing them to recover plastics and metals for new products and diverting millions of tons
of waste from landfills. Since this cartridge is being recycled and used in new materials, it will not be
returned to you. Thank you for being environmentally responsible!
NOTE: Use the return label to return original HP LaserJet print cartridges only. Please do not use this
label for HP inkjet cartridges, non-HP cartridges, refilled or remanufactured cartridges or warranty
returns. For information about recycling your HP inkjet cartridges please go to http://www.hp.com/
Return and recycling instructions
United States and Puerto Rico
The enclosed label in the HP LaserJet toner cartridge box is for the return and recycling of one or more
HP LaserJet print cartridges after use. Please follow the applicable instructions below.
Multiple returns (two to eight cartridges)
1. Package each HP LaserJet print cartridge in its original box and bag.
2. Tape up to eight single boxes together using strapping or packaging tape (up to 70 lbs).
3. Use a single pre-paid shipping label.
OR
recycle or 1-800-340-2445 (holds up to eight HP LaserJet print cartridges).
2. Use a single pre-paid shipping label.
Single returns
1. Package the HP LaserJet print cartridge in its original bag and box.
2. Place the shipping label on the front of the box.
Shipping
For all HP LaserJet print cartridge recycling returns, give the package to UPS during your next delivery
or pickup, or take it to an authorized UPS drop-off center. For the location of your local UPS drop-off
center, call 1-800-PICKUPS or visit http://www.ups.com. If you are returning via USPS label, give the
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Environmental product stewardship program 243
package to a U.S. Postal Service carrier or drop off at a U.S.Postal Service Office. For more information,
1-800-340-2445. Requested UPS pickup will be charged normal pickup rates. Information subject to
change without notice.
Non-US returns
To participate in HP Planet Partners return and recycling program, just follow the simple directions in
the recycling guide (found inside the packaging of your new printer supply item) or visit
http://www.hp.com/recycle. Select your country/region for information on how to return your HP LaserJet
printing supplies.
Paper
This product is capable of using recycled papers when the paper meets the guidelines outlined in the
HP LaserJet Printer Family Print Media Guide. This product is suitable for the use of recycled paper
according to EN12281:2002.
Material restrictions
This HP product does not contain added mercury.
This HP product contains a battery that might require special handling at end-of-life. The batteries
contained in or supplied by Hewlett-Packard for this product include the following:
HP Color LaserJet CM1312 MFP Series
Type
Carbon monofluoride lithium
Weight
0.8 g
Location
User-removable
On formatter board
No
For recycling information, you can go to www.hp.com/recycle, or contact your local authorities or the
244 Appendix D Regulatory information
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Disposal of waste equipment by users in private households in the
European Union
This symbol on the product or on its packaging indicates that this product must not be disposed of with
your other household waste. Instead, it is your responsibility to dispose of your waste equipment by
handing it over to a designated collection point for the recycling of waste electrical and electronic
equipment. The separate collection and recycling of your waste equipment at the time of disposal will
help to conserve natural resources and ensure that it is recycled in a manner that protects human health
and the environment. For more information about where you can drop off your waste equipment for
recycling, please contact your local city office, your household waste disposal service or the shop where
you purchased the product.
Material Safety Data Sheet (MSDS)
Material Safety Data Sheets (MSDS) for supplies containing chemical substances (for example, toner)
For more information
To obtain information about these environmental topics:
Product environmental profile sheet for this and many related HP products
HP’s commitment to the environment
●
●
●
●
●
HP’s environmental management system
HP’s end-of-life product return and recycling program
Material Safety Data Sheets
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Environmental product stewardship program 245
Additional statements for telecom (fax) products
EU statement for telecom operation
This product is intended to be connected to the analog Public Switched Telecommunication Networks
(PSTN) of European Economic Area (EEA) countries/regions. It meets requirements of EU R&TTE
Directive 1999/5/EC (Annex II) and carries appropriate CE conformity marking. For more details, see
Declaration of Conformity issued by the manufacturer in another section of this manual. However, due
to differences between individual national PSTNs, the product may not guarantee unconditional
assurance of successful operation on every PSTN termination point. Network compatibility depends on
the correct setting being selected by the customer in preparation of its connection to the PSTN. Please
follow the instructions provided in the user manual. If you experience network compatibility issues,
please contact your equipment supplier or Hewlett-Packard help desk in the country/region of operation.
Connecting to a PSTN termination point may be the subject of additional requirements set out by the
local PSTN operator.
New Zealand telecom statements
The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted
that the item complies with minimum conditions for connection to its network. It indicates no endorsement
of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance
that any item will work correctly in all respects with another item of Telepermitted equipment of a different
make or model, nor does it imply that any product is compatible with all of Telecom’s network services.
This equipment may not provide for the effective hand-over of a call to another device connected to the
same line.
This equipment shall not be set up to make automatic calls to the Telecom “111” Emergency Service.
This product has not been tested to ensure compatibility with the FaxAbility distinctive ring service for
New Zealand.
Telephone Consumer Protection Act (United States)
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer
or other electronic device, including fax machines, to send any message unless such message clearly
contains, in a margin at the top or bottom of each transmitted page or on the first page of the
transmission, the date and time it is sent and an identification of the business, other entity, or individual
sending the message and the telephone number of the sending machine or such business, other entity,
or individual. (The telephone number provided cannot be a 900 number or any other number for which
charges exceed local or long-distance transmission charges.)
IC CS-03 requirements
Notice: The Industry Canada label identifies certified equipment. This certification means the equipment
meets certain telecommunications network protective, operational, and safety requirements as
prescribed in the appropriate Terminal Equipment Technical Requirement document(s). The
Department does not guarantee the equipment will operate to the user’s satisfaction. Before installing
this equipment, users should ensure that it is permissible for the equipment to be connected to the
facilities of the local telecommunications company. The equipment must also be installed using an
acceptable method of connection. The customer should be aware that compliance with the above
conditions may not prevent degradation of service in some situations. Repairs to certified equipment
should be coordinated by a representative designated by the supplier. Any repairs or alterations made
by the user to this equipment, or equipment malfunctions, may give the telecommunications company
246 Appendix D Regulatory information
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cause to request the user to disconnect the equipment. Users should ensure for their own protection
that the electrical ground connections of the power utility, telephone lines, and internal metallic water
pipe system, if present, are connected together. This precaution can be particularly important in rural
areas.
CAUTION: Users should not attempt to make such connections themselves, but should contact the
appropriate electric inspection authority, or electrician, as appropriate. The Ringer Equivalence Number
(REN) of this device is 0.7.
Notice: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication
of the maximum number of terminals allowed to be connected to a telephone interface. The termination
on an interface may consist of any combination of devices subject only to the requirement that the sum
of the Ringer Equivalence Number of all the devices does not exceed five (5.0). The standard connecting
arrangement code (telephone jack type) for equipment with direct connections to the telephone network
is CA11A.
ENWW
Additional statements for telecom (fax) products 247
Declaration of conformity
HP LaserJet CM1312
Declaration of Conformity
according to ISO/IEC 17050-1 and EN 17050-1
Manufacturer's Name:
Hewlett-Packard Company
DoC#: BOISB-0603-01-rel.1.0
Manufacturer's Address:
11311 Chinden Boulevard,
Boise, Idaho 83714-1021, USA
declares, that the product
Product Name:
HP LaserJet CM1312 mfp
Regulatory Model Number2)
Product Options:
BOISB-0603-01
ALL
Print Cartridges:
CB540A, CB541A, CB542A, CB543A
conforms to the following Product Specifications:
SAFETY:
IEC 60950-1:2001 / EN60950-1: 2001 +A11
IEC 60825-1:1993 +A1 +A2 / EN 60825-1:1994 +A1 +A2 (Class 1 Laser/LED Product)
GB4943-2001
CISPR22:2005 / EN55022:2006 – Class B1)
EN 61000-3-2:2000 +A2
EMC:
EN 61000-3-3:1995 +A1
EN 55024:1998 +A1 +A2
FCC Title 47 CFR, Part 15 Class B / ICES-003, Issue 4
GB9254-1998, GB17625.1-2003
Supplementary Information:
The product herewith complies with the requirements of the EMC Directive 2004/108/EC and the Low Voltage Directive 2006/95/EC and
carries the CE-Marking
accordingly.
This Device complies with Part 15 of the FCC Rules. Operation is subject to the following two Conditions: (1) this device may not cause
harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.
1) The product was tested in a typical configuration with Hewlett-Packard Personal Computer Systems.
2) For regulatory purposes, this product is assigned a Regulatory model number. This number should not be confused with the product name
or the product number(s).
Boise, Idaho , USA
December 2007
For regulatory topics only:
European Contact: Your Local Hewlett-Packard Sales and Service Office or Hewlett-Packard GmbH, Department HQ-TRE / Standards
Europe,, Herrenberger Straße 140, D-71034 Böblingen, Germany, (FAX: +49-7031-14-3143), http://www.hp.com/go/
USA Contact:
Product Regulations Manager, Hewlett-Packard Company,, PO Box 15, Mail Stop 160, Boise, Idaho 83707-0015, ,
(Phone: 208-396-6000)
HP LaserJet CM1312nfi
Declaration of Conformity
according to ISO/IEC 17050-1 and EN 17050-1
Manufacturer's Name:
Hewlett-Packard Company
DoC#: BOISB-0603-02-rel.1.0
Manufacturer's Address:
11311 Chinden Boulevard,
Boise, Idaho 83714-1021, USA
declares, that the product
Product Name:
Accessories4)
HP LaserJet CM1312nfi mfp
BOISB-0704-00 (US-Fax Module LIU)
BOISB-0704-01 (EURO-Fax Module LIU)
Regulatory Model Number2)
BOISB-0603-02
248 Appendix D Regulatory information
ENWW
Declaration of Conformity
according to ISO/IEC 17050-1 and EN 17050-1
Product Options:
Print Cartridges:
ALL
CB540A, CB541A, CB542A, CB543A
conforms to the following Product Specifications:
SAFETY:
IEC 60950-1:2001 / EN60950-1: 2001 +A11
IEC 60825-1:1993 +A1 +A2 / EN 60825-1:1994 +A1 +A2 (Class 1 Laser/LED Product)
GB4943-2001
CISPR22:2005 / EN55022:2006 – Class B1)
EN 61000-3-2:2000 +A2
EMC:
EN 61000-3-3:1995 +A1
EN 55024:1998 +A1 +A2
FCC Title 47 CFR, Part 15 Class B / ICES-003, Issue 4
GB9254-1998, GB17625.1-2003
ES 203 021; FCC Title 47 CFR, Part 683)
TELECOM:
Supplementary Information:
The product herewith complies with the requirements of the EMC Directive 2004/108/EC and the Low Voltage Directive 2006/95/EC, the
R&TTE Directive 1999/5/EC (Annex II), and carries the CE-Marking
accordingly.
This Device complies with Part 15 of the FCC Rules. Operation is subject to the following two Conditions: (1) this device may not cause
harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.
1) The product was tested in a typical configuration with Hewlett-Packard Personal Computer Systems.
2) For regulatory purposes, this product is assigned a Regulatory model number. This number should not be confused with the product name
or the product number(s).
3) Telecom approvals and standards appropriate for the target countries/regions have been applied to this product, in addition to those listed
above.
4.) This product uses an analog fax accessory module which Regulatory Model numbers are: BOISB-0704-00 (US-LIU) or BOISB-0704-01
(EURO LIU), as needed to meet technical regulatory requirements for the countries/regions this product will be sold.
Boise, Idaho , USA
December 2007
For regulatory topics only:
European Contact: Your Local Hewlett-Packard Sales and Service Office or Hewlett-Packard GmbH, Department HQ-TRE / Standards
Europe,, Herrenberger Straße 140, D-71034 Böblingen, Germany, (FAX: +49-7031-14-3143), http://www.hp.com/go/
USA Contact:
Product Regulations Manager, Hewlett-Packard Company,, PO Box 15, Mail Stop 160, Boise, ID 83707-0015, , (Phone:
208-396-6000)
ENWW
Declaration of conformity 249
Country/region specific statements
Laser safety
The Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration has
implemented regulations for laser products manufactured since August 1, 1976. Compliance is
mandatory for products marketed in the United States. The device is certified as a “Class 1” laser product
under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard
according to the Radiation Control for Health and Safety Act of 1968. Since radiation emitted inside the
device is completely confined within protective housings and external covers, the laser beam cannot
escape during any phase of normal user operation.
WARNING! Using controls, making adjustments, or performing procedures other than those specified
in this user guide may result in exposure to hazardous radiation.
Canadian DOC regulations
Complies with Canadian EMC Class B requirements.
« Conforme à la classe B des normes canadiennes de compatibilité électromagnétiques. « CEM ». »
EMI statement (Korea)
Laser statement for Finland
Luokan 1 laserlaite
Klass 1 Laser Apparat
HP LaserJet CM1312, CM1312nfi, laserkirjoitin on käyttäjän kannalta turvallinen luokan 1 laserlaite.
Normaalissa käytössä kirjoittimen suojakotelointi estää lasersäteen pääsyn laitteen ulkopuolelle.
Laitteen turvallisuusluokka on määritetty standardin EN 60825-1 (1994) mukaisesti.
VAROITUS !
Laitteen käyttäminen muulla kuin käyttöohjeessa mainitulla tavalla saattaa altistaa käyttäjän
turvallisuusluokan 1 ylittävälle näkymättömälle lasersäteilylle.
VARNING !
Om apparaten används på annat sätt än i bruksanvisning specificerats, kan användaren utsättas för
osynlig laserstrålning, som överskrider gränsen för laserklass 1.
HUOLTO
HP LaserJet CM1312, CM1312nfi - kirjoittimen sisällä ei ole käyttäjän huollettavissa olevia kohteita.
Laitteen saa avata ja huoltaa ainoastaan sen huoltamiseen koulutettu henkilö. Tällaiseksi
huoltotoimenpiteeksi ei katsota väriainekasetin vaihtamista, paperiradan puhdistusta tai muita käyttäjän
250 Appendix D Regulatory information
ENWW
käsikirjassa lueteltuja, käyttäjän tehtäväksi tarkoitettuja ylläpitotoimia, jotka voidaan suorittaa ilman
erikoistyökaluja.
VARO !
Mikäli kirjoittimen suojakotelo avataan, olet alttiina näkymättömällelasersäteilylle laitteen ollessa
toiminnassa. Älä katso säteeseen.
VARNING !
Om laserprinterns skyddshölje öppnas då apparaten är i funktion, utsättas användaren för osynlig
laserstrålning. Betrakta ej strålen. Tiedot laitteessa käytettävän laserdiodin säteilyominaisuuksista:
Aallonpituus 775-795 nm Teho 5 m W Luokan 3B laser.
Substances table (China)
根据中国 子信息
电
品
染控制管理 法的要求而出台
污 办
产
Table D-1 有毒有害物
表
质
部件名称
有毒有害物 和元素
质
(Pb)
汞 (Hg)
(Cd)
六价 (Cr(VI))
铬
多
溴溴
苯 (PBB)
多
二苯
醚
铅
镉
溴
(PBDE)
打印引擎
X
X
O
O
X
X
O
O
O
O
O
O
X
X
O
O
O
O
O
O
O
O
O
O
O
O
印机
件
O
O
O
O
O
O
O
O
O
O
复
组
控制面板
塑料外壳
格式化板
碳粉盒
件
组
O:表示在此部件所用的所有同 材料中，所含的此有毒或有害物 均低于 SJ/T11363-2006 的限制要
类
质
求。
X:表示在此部件所用的所有同 材料中，至少一 所含的此有毒或有害物 高于 SJ/T11363-2006 的限
类
种
质
制要求。
NOTE: 引用的“ 保使用期限”是根据在正常温度和湿度条件下操作使用 品而确定的。
环
产
ENWW
Country/region specific statements 251
252 Appendix D Regulatory information
ENWW
Index
A
billing codes, fax
using 119
bins, output
replacing 176
status, viewing with HP Toolbox
FX 160
accessibility features
accessories
locating 4, 5
activity log, fax
troubleshooting 148
ad hoc groups, sending faxes
to 130
black and white printing
troubleshooting 206
blank copies,
troubleshooting 214
blank pages
storing 175
warranty 233
cartridges, print
changing memory card default
settings 153
add
scan destinations
(Windows) 97
ADF
troubleshooting 209
books
cleaning
automatic document
feeder 181
jams 196
copying 80
scanning 102
exterior 185
glass 185
advanced printing options
Windows 68
advanced setup
busy signals, redialing
options 116
color
C
fax 15
cables
answering machines, connecting
automatic document feeder
automatic document feeder (ADF)
capacity 72
call report, fax
troubleshooting 148
cancel
adjusting 86
calibrating 167
managing 86
matching 88
Microsoft Office Basic Colors
palette 88
jams 196
canceling
faxes 125
B
cartridge-door release, locating
cartridges
troubleshooting 206
ENWW
Index 253
colored text
comparison, product models
configuration page
printing 158
custom-size paper settings
Macintosh 39
dpi (dots per inch)
faxing 15
scanning 100
contrast
specifications
drivers
contrast settings
copy 78
customer support
online 234
Macintosh,
fax 117
control panel
troubleshooting 223
D
darkness, contrast settings
copy 78
HP ToolboxFX system
settings 169
menus 10
messages,
specifications
supported 28
universal 28
fax 117
default settings
destinations, add scan
Windows 97
device discovery over
network“ 47
device status
troubleshooting 191
supplies status, checking
from 174
duplex printing
Windows 68
E
copies, number of
Windows 68
e-mail
setting alerts in
e-mail, scanning to
Macintosh 42
Windows 97
electronic faxes
copying
books 80
canceling 74
collating 76
double-sided 83
edge-to-edge 79
enlarging 75
dialing
manually 129
redialing automatically,
settings 116
sending 133
embedded Web server (EWS)
features 171
enlarging documents
copying 75
environmental stewardship
program 242
error messages
one-touch 74
troubleshooting 145
dimensions
photos 81
media 55
reducing 75
troubleshooting 214
dots per inch (dpi)
fax 117, 118
error report, fax
specifications
printing 142
254 Index
ENWW
EU statement for telecom
operation 246
European Union, waste
disposal 245
rings-to-answer 120
security, password
protection 172
fuser
error 191
warranty 233
G
General Protection FaultException
OE 223
gray background,
extension phones
troubleshooting 203
grayscale
F
fax
troubleshooting 206
group-dial entries
stamp-received 123
autoreduction 122
blocking 123
creating 113
editing 113
fax date, setup
fax header, setup
H
canceling 125
HP Director
HP Toolbox FX
error-correction 143
extension phone
fax ports, locating
fax time, setup
faxing
from a computer
(Macintosh) 42
features
HP ToolboxFX
receiving 124
product
factory-set defaults,
restoring 190
forwarding 121
polling 114
receiving when you hear fax
tones 137
reports 24
feeding problems,
troubleshooting 209
file, scanning to
Macintosh 42
Finnish laser safety
statement 250
first page
flatbed scanner
fonts
Microsoft Office Basic Colors
opening 160
supplies status, checking
from 174
humidity specifications
environment 239
selecting 63
I
ENWW
Index 255
image quality
L
supported operating
systems 36
USB card,
landscape orientation
lightness
troubleshooting 224
Macintosh driver settings
watermarks 40
Material Safety Data Sheet
(MSDS) 245
information pages
configuration 49
input tray
installation, software
installing
faded print,
troubleshooting 202
lines, troubleshooting
copies 211
media
scans 217
custom-size, Macintosh
settings 39
Linux 34
loading media
Macintosh software for direct
connections 37
Macintosh software on
networks 37
interface ports
logs, fax
error 142
troubleshooting 148
jams 195
locating
troubleshooting 207
wrinkled 205
types included
IP address
M
Macintosh
Macintosh,
troubleshooting 224
faxing 42
memory
memory cards, photo
inserting 150
installing printing system for
installing printing system for
networks 37
J
jams
locating 196
menu
support 234
copy 25
fax 22
photo 24
Reports 12
preventing 201
K
Service 19
256 Index
ENWW
menu map
printing 159
ordering
jams 195
messages
ordering supplies
ordering supplies and
accessories 229
orientation
troubleshooting 207
wrinkled 205
Microsoft Office Basic Colors
model
output bins
comparison
multiple pages per sheet
Windows 68
locating 4, 5
output quality
paper input trays
feeding problems,
troubleshooting 209
part numbers
N
cables 229
supplies 229
n-up printing
Windows 68
network
PCL drivers
universal 28
phone book, fax
operating systems
supported 46
outside lines
P
troubleshooting 221
network port
page-by-page scanning
(Macintosh) 42
importing 111
pages
phone numbers
phones
phones, downstream
photo 149
blank 209
locating
misfeeding 208
pages per sheet
Network Settings tab, HP
ToolboxFX 170
networks
Windows 68
New Zealand telecom
statements 246
paper
photos
covers, using different
paper 67
custom-size, Macintosh
settings 39
copying 81
printing a thumbnail
sheetx 155
O
operating environment,
specifications 239
first and last pages, using
printing directly from the memory
card 154
scanning 104
ENWW
Index 257
pixels per inch (ppi), scanning
resolution 100
portrait orientation
printer drivers
Macintosh,
troubleshooting 223
specifications
printing
R
receiving faxes
blocking 123
polling 114
double-sided (duplex),
Macintosh 41
ports
locating
reprinting 136
troubleshooting
Macintosh 224
edge-to-edge 79
Macintosh 39
troubleshooting 146
recycling
HP printing supplies returns and
redial
types included
PostScript settings, HP
ToolboxFX 170
power
requirements 238
ppi (pixels per inch), scanning
resolution 100
photos, from the memory
card 154
troubleshooting 210
manually 131
redialing
problem solving
problem-solving
product
model comparison
Product information tab, HP
ToolboxFX 161
print cartridges
reducing documents
copying 75
repetitive defects,
troubleshooting 206
replacement parts, and
supplies 229
reports
replacing 176
FX 160
storing 175
warranty 233
pulse-dialing 119
fax 24
print job
canceling 66
print media
supported 55
print on both sides
Windows 68
Q
quality
reports, fax
print quality
Print Settings tab,
error 142
troubleshooting 148
258 Index
ENWW
reports, product
methods 95
shortcuts 67
resize documents
Macintosh 39
photos 104
size 238
size, copy
troubleshooting 214
sizes, media
resolution 100
Windows 67
resizing documents
copying 75
sending faxes
slow speed, troubleshooting
faxing 148
scanning 216
smeared toner,
resolution
fax 117, 118
scanning 100
troubleshooting 203
software
specifications
direct connection installation,
Macintosh 37
canceling 125
ring tones
distinctive 122
delaying 135
forwarding 121
Linux 34
from downstream
telephone 135
network installation,
Macintosh 37
S
scale documents
Macintosh 39
Windows 67
scaling documents
copying 75
Solaris 34
supported operating
UNIX 34
troubleshooting 144
service
scan
cancel 99
Windows 33
scanner
Service tab
Services tab
special media
guidelines 57
special paper
scanning
Macintosh 41
guidelines 57
blank pages,
troubleshooting 217
books 102
settings
specifications
color 90
electrical 238
environmental 239
physical 238
color 100
grayscale 101
factory-set defaults,
restoring 190
product features
speed
speed dials
creating 112
ENWW
Index 259
deleting 113
editing 112
telephone numbers
telephones
fax error-correction
setting 143
jams 195
network configuration page,
printing 49
programming 131
status
telephones, downstream
temperature specifications
environment 239
text, troubleshooting
tone-dialing 119
viewing with HP Toolbox
FX 160
storing
toner
networks 221
Toolbox. See HP ToolboxFX
trapping 87
paper 207
text 204
environmental
specifications 239
supplies
ordering 227, 228
tray
tray 1
status, viewing with HP Toolbox tray 2
wrinkles 205
FX 160
storing 175
supply-status, Services tab
Macintosh 41
tray 3
trays
Windows 68
two-sided printing
Windows 68
types, media
support
feeding problems,
troubleshooting 209
U
settings 167
uninstalling Macintosh
software 37
UNIX 34
USB port
troubleshooting
checklist 188
T
TCP/IP
operating systems
supported 46
technical support
online 234
Telephone Consumer Protection
Act 246
color 206
configuration page,
printing 49
copying 214
dialing 145
locating
troubleshooting 210
260 Index
ENWW
troubleshooting
Macintosh 224
type included
V
vertical lines,
troubleshooting 203
vertical white or faded
stripes 211
volume
settings 18
W
warranty
product 231
watermarks
Windows 67
Web sites
HP Web Jetadmin,
downloading 172
Macintosh customer
support 234
Material Safety Data Sheet
(MSDS) 245
weight 238
white or faded stripes,
troubleshooting 211
Windows
supported operating
systems 28
ENWW
Index 261
262 Index
ENWW
*CC430-90975*
*CC430-90975*
CC430-90975
|
