Table of Contents
Memory storage.....................................................................................................1
Volume settings.....................................................................................................1
Ring volume.....................................................................................................1
Beeper volume ................................................................................................2
Speaker volume...............................................................................................2
Automatic daylight savings time ............................................................................3
Ecology features....................................................................................................3
Toner Save......................................................................................................3
Sleep mode .....................................................................................................4
Deep Sleep mode............................................................................................4
LCD screen............................................................................................................5
Setting the backlight brightness.......................................................................5
Setting the Dim Timer for the backlight ...........................................................5
Dial Prefix ..............................................................................................................5
Setting up the prefix number ...........................................................................5
Changing the prefix number ............................................................................6
Mode Timer............................................................................................................6
Secure Function Lock 2.0......................................................................................7
Switching Users.............................................................................................12
Setting Lock.........................................................................................................13
Setting up the password................................................................................13
Turning Setting Lock on/off............................................................................14
Dial pad restriction.........................................................................................15
Additional sending options...................................................................................17
Changing a 2-sided fax layout.......................................................................17
Contrast.........................................................................................................18
Changing Fax Resolution ..............................................................................18
ii
Dual access (black & white only)...................................................................20
Real Time Transmission................................................................................22
Polling overview...................................................................................................27
Additional receiving operations............................................................................36
Polling overview...................................................................................................39
Telephone line services.......................................................................................41
Additional dialing operations................................................................................43
Additional ways to store numbers........................................................................44
iii
Fax reports...........................................................................................................49
Transmission verification report.....................................................................49
Fax Journal....................................................................................................49
Reports................................................................................................................50
How to print a report......................................................................................50
Copy settings.......................................................................................................51
Stop copying..................................................................................................51
Improving copy quality...................................................................................51
Duplex (2-sided) Copying..............................................................................53
Adjusting Brightness and Contrast ................................................................54
Sorting copies using the ADF........................................................................55
Making N in 1 copies (page layout) ...............................................................55
2 in 1 ID Copy................................................................................................57
Adjusting Color (Saturation) ..........................................................................58
Setting your favorites.....................................................................................59
Cleaning the scanner.....................................................................................61
Cleaning the corona wires.............................................................................66
Cleaning the paper pick-up rollers.................................................................78
Auto Registration...........................................................................................80
Frequency (Color Correction)........................................................................81
Checking the remaining life of parts ..............................................................82
Replacing periodic maintenance parts.................................................................82
Packing and shipping the machine......................................................................83
Options ................................................................................................................93
Memory board......................................................................................................94
SO-DIMM Types............................................................................................94
Installing extra memory .................................................................................95
iv
General Setup
1
1
1
Memory storage
1
Volume settings
1
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Contrast, Overseas Mode) will be lost. Also,
during a power failure the machine will retain
the date and time and programed fax timer
jobs (for example, Delayed Fax) for
Ring volume
1
You can choose a range of ring volume
levels, from Highto Off.
a Press MENU.
approximately 60 hours. Other fax jobs in the
machine memory will not be lost.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Volume.
Press Volume.
d Press Ring.
e Press Low, Med, Highor Off.
f Press Stop/Exit.
1
Chapter 1
Beeper volume
1
Speaker volume
1
When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax. You can
choose a range of volume levels, from High
to Off.
You can choose a range of speaker volume
levels, from Highto Off.
a Press MENU.
b Press a or b to display
General Setup.
a Press MENU.
Press General Setup.
b Press a or b to display
General Setup.
c Press a or b to display Volume.
Press Volume.
Press General Setup.
d Press Speaker.
c Press a or b to display Volume.
Press Volume.
e Press Low, Med, Highor Off.
d Press Beeper.
f Press Stop/Exit.
e Press Low, Med, Highor Off.
f Press Stop/Exit.
You can also adjust the speaker volume by
pressing
(FAX) and Volume.
2
General Setup
Automatic daylight
savings time
Ecology features
1
1
Toner Save
1
1
You can set the machine to change
automatically for Daylight Savings Time. It
will set itself forward one hour in the Spring,
and back one hour in the Fall.
You can save toner using this feature. When
you set Toner Save to On, print appears
lighter. The default setting is Off.
a Press MENU.
a Press MENU.
b Press a or b to display
Initial Setup.
b Press a or b to display
General Setup.
Press Initial Setup.
Press General Setup.
c Press a or b to display Date&Time.
Press Date&Time.
c Press a or b to display Ecology.
Press Ecology.
d Press Auto Daylight.
e Press Onor Off.
d Press Toner Save.
e Press Onor Off.
f Press Stop/Exit.
f Press Stop/Exit.
Note
We do not recommend Toner Save for
printing Photo or Gray Scale images.
3
Chapter 1
Sleep mode
1
Deep Sleep mode
1
The Sleep Mode Setting can reduce power
consumption. When the machine is in Sleep
Mode (Power Save mode) it acts as though it
were turned off. Receiving data or starting an
operation wakes up the machine from Sleep
mode to Ready mode.
If the machine is in Sleep mode and does not
receive any jobs for a certain length of time,
the machine will go into Deep Sleep mode
automatically. Deep Sleep mode uses less
power than Sleep mode. The machine will
wake up and start warming up when the
machine receives a fax or computer data, or
when you press the Touchscreen or a key on
the control panel.
The timer will restart if any operation is
carried out on the machine, such as receiving
a fax or computer data or making a copy. The
default setting is 3 minutes.
When the machine is in Deep Sleep mode,
the LCD backlight is Off and the mode keys
are dimmed.
When the machine goes into Sleep mode, the
LCD back light turns off.
If a wireless network is enabled, the machine
will not enter Deep Sleep mode. To disable
the wireless network, see Chapter 5 in the
Network User's Guide.
a Press MENU.
b Press a or b to display
General Setup.
If the machine has secure print data it will not
enter Deep Sleep mode.
Press General Setup.
c Press a or b to display Ecology.
Press Ecology.
d Press Sleep Time.
e Using the dial pad on the Touchscreen,
enter the length of time the machine will
remain idle before entering sleep mode.
Press OK.
f Press Stop/Exit.
4
General Setup
LCD screen
1
Dial Prefix
1
The Dial Prefix setting will automatically dial a
predefined number before every fax number
you dial. For example: If your telephone
system requires a 9 to dial an outside number
use this setting to automatically dial 9 for
every fax you send.
Setting the backlight
brightness
1
1
You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.
Setting up the prefix number
1
a Press MENU.
b Press a or b to display
General Setup.
a Press MENU.
Press General Setup.
b Press a or b to display
Initial Setup.
c Press a or b to display LCD Settings.
Press LCD Settings.
Press Initial Setup.
c Press a or b to display Dial Prefix.
Press Dial Prefix.
d Press Backlight.
e Press Light, Medor Dark.
f Press Stop/Exit.
d Do one of the following:
If you want to set the dial prefix
feature to on, press On. Go to
Setting the Dim Timer for the
backlight
If you want to set the dial prefix
feature to off, press Off. Go to
1
You can set how long the LCD backlight stays
on after you go back to the Ready screen.
e Press Dial Prefix.
a Press MENU.
f Enter the prefix number (up to 5 digits)
by pressing the buttons on the
Touchscreen.
b Press a or b to display
General Setup.
Press OK.
Press General Setup.
Note
c Press a or b to display LCD Settings.
Press LCD Settings.
• You can use the numbers and symbols 0
to 9, #, and l. (You cannot use ! with any
other numbers or symbols.)
d Press Dim Timer.
• If your telephone system requires a time
break recall (hookflash), press ! to enter
the break.
e Press Off, 10 Secs, 20 Secsor
30 Secs.
f Press Stop/Exit.
• (Canada only) If pulse dialing mode is on,
# and l are not available to use.
g Press Stop/Exit.
5
Chapter 1
Changing the prefix number
1
Mode Timer
1
The machine has three mode keys on the
control panel: FAX, SCAN, and COPY.
a Press MENU.
b Press a or b to display
Initial Setup.
You can set how much time the machine
takes after the last Copy or Scan operation to
return to Fax mode. If you choose Off, the
machine will stay in the mode you used last.
Press Initial Setup.
c Press a or b to display Dial Prefix.
Press Dial Prefix.
This setting also sets the time the machine
will change from a restricted user to the
Public mode when using Secure Function
d Press On(or Off).
You can turn off the prefix number by
pressing Off. The prefix number will
remain off until you press On.
e Press Dial Prefix.
f Do one of the following using the buttons
on the Touchscreen.
To change the prefix number, press
d or c to position the cursor under the
digit to be deleted and press the
Back Space button
the correct digit.
. Then press
a Press MENU.
b Press a or b to display
General Setup.
Repeat until the prefix number is
correct, and then press OK.
Press General Setup.
To exit without making a change,
press OK.
c Press a or b to display Mode Timer.
Press Mode Timer.
Note
d Press 0 Sec, 30 Secs, 1 Min,
2 Mins, 5 Minsor Off.
• You can use the numbers and symbols 0
to 9, #, and l. (You cannot use ! with any
other numbers or symbols.)
e Press Stop/Exit.
• If your telephone system requires a time
break recall (hookflash), press ! to enter
the break.
• (Canada only) If pulse dialing mode is on,
# and l are not available to use.
g Press Stop/Exit.
6
Security features
2
2
Secure Function Lock 2.0
2
Note
• Secure Function Lock can be set manually
at the control panel or by using Web
Based Management. We recommend
using Web Based Management to
configure this feature. For more
information, see the Network User's
Guide.
Secure Function Lock lets you restrict Public
access to the following machine functions:
2
Fax Tx
Fax Rx
Copy
Scan
• Only administrators can set limitations
and make changes for each user.
USB Direct
PC Print
Color Print
• Polling Receive is enabled only when both
Fax Tx and Fax Rx are enabled.
• When Fax Tx is enabled, the only fax
settings you can change are Contrast,
Polled TX and Coverpage Setup in the
This feature also prevents users from
changing the Default settings of the machine
by limiting access to the MENU settings.
Fax mode key menu on the control panel.
Before using the security features you must
first enter an administrator password.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a user password
to use the machine.
Make a careful note of your password. If you
forget it, you will have to reset the password
stored in the machine. For information about
how to reset the password call Brother
Customer Service.
7
Chapter 2
Changing the password
2
Setting and changing the
Administrator Password
2
a Press MENU.
b Press a or b to display
General Setup.
Setting up the password
2
Press General Setup.
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up and changing
c Press a or b to display Security.
Press Security.
d Press Function Lock.
e Press Set Password.
Note
f Enter the registered four-digit password
by pressing the buttons on the
Touchscreen.
Make a careful note of the administrator
password. If you enter the wrong
password, the LCD will show
Press OK.
Wrong Password. Re-enter the correct
password. If you forget it, please call
Brother Customer Service.
g Enter a four-digit number for the new
password by pressing the buttons on the
Touchscreen.
a Press MENU.
Press OK.
b Press a or b to display
General Setup.
h Re-enter the password when the LCD
shows Verify.
Press General Setup.
Press OK.
c Press a or b to display Security.
Press Security.
i Press Stop/Exit.
d Press Function Lock.
e Enter a four-digit number for the
password by pressing the buttons on the
Touchscreen.
Press OK.
f Re-enter the password when the LCD
shows Verify.
Press OK.
g Press Stop/Exit.
8
Security features
Setting up and changing the
Public user mode
Setting up and changing
restricted users
2
2
Public user mode restricts the functions that
are available for Public users. Public users do
not need to enter a password to access the
features made available through this setting.
You can set up one Public user.
You can set up users with restrictions and a
password for functions that are available to
them. You can set up more advanced
restrictions, such as by page count or PC
user login name, through Web Based
Management. (For more information, see the
Network User's Guide.) You can set up to 25
restricted users with restrictions and a
password.
2
a Press MENU.
b Press a or b to display
General Setup.
Press General Setup.
Setting up restricted users
2
c Press a or b to display Security.
Press Security.
a Press MENU.
b Press a or b to display
General Setup.
d Press Function Lock.
e Press Setup ID.
Press General Setup.
c Press a or b to display Security.
Press Security.
f Enter the administrator password by
pressing the buttons on the
Touchscreen.
d Press Function Lock.
e Press Setup ID.
Press OK.
g Press a or b to display Public.
Press Public.
f Enter the four-digit administrator
password by pressing the buttons on the
Touchscreen.
h Do one of the following:
To set up the Public user, press
Enableor Disablefor each
operation, as follows: Press Fax Tx.
Then press Enableor Disable.
After you have set Fax Tx, repeat
these steps for Fax Rx, Copy,
Scan, Direct Print, Printand
Color Print.
Press OK.
g Press a or b to display User01.
Press User01.
h Press Change.
Enter the user name by pressing the
buttons on the Touchscreen. (See
Entering text in Appendix C of the
Basic User's Guide.)
To change the Public user settings,
pressa or b to display the setting you
want to change. Press the setting
and press Enableor Disable.
Repeat this step until you finish
changing settings.
Press OK.
i Enter a four-digit user password by
pressing the buttons on the
Touchscreen.
Press OK.
i Press Stop/Exit.
9
Chapter 2
j To set up a restricted user, press
Enableor Disablefor each operation,
as follows: Press Fax Tx. Then press
Enableor Disable. After you have set
Fax Tx, repeat these steps for
i To change the password, enter a new
four-digit user password by pressing the
buttons on the Touchscreen.
Press OK.
j To change a restricted user's settings,
press a or b to display the setting you
want to change. Press the setting and
then press Enableor Disable.
Repeat this step until you are finished
making changes.
Fax Rx, Copy, Scan, Direct Print,
Printand Color Print.
additional user and password.
l Press Stop/Exit.
k Press Stop/Exit.
Note
Note
You cannot use the same name as
another user's name.
You cannot use the same name as
another user's name.
Changing user name, password or
settings for restricted users
Reset existing restricted users
2
2
a Press MENU.
a Press MENU.
b Press a or b to display
General Setup.
b Press a or b to display
General Setup.
Press General Setup.
Press General Setup.
c Press a or b to display Security.
Press Security.
c Press a or b to display Security.
Press Security.
d Press Function Lock.
e Press Setup ID.
d Press Function Lock.
e Press Setup ID.
f Enter the four-digit administrator
password by pressing the buttons on the
Touchscreen.
f Enter the four-digit administrator
password by pressing the buttons on the
Touchscreen.
Press OK.
Press OK.
g Press a or b to display the existing
restricted user you want to reset.
Press the user name.
g Press a or b to display the existing
restricted user you want to change.
Press the user name.
h Press Reset.
h Press Change.
To change the user name, enter a new
user name by pressing the buttons on
the Touchscreen. (See Entering text in
Appendix C of the Basic User's Guide.)
Press OK.
i Press Yesto reset the existing restricted
user.
j Press Stop/Exit.
10
Security features
Turning Secure Function Lock off
Turning Secure Function
Lock on/off
2
a Press User: Publicor
User: xxxxx(where xxxxx is the
user’s name).
Turning Secure Function Lock on
a Press MENU.
b Press Lock OniOff.
2
b Press a or b to display
General Setup.
c Enter the registered four-digit
administrator password by pressing the
buttons on the Touchscreen.
Press OK.
Press General Setup.
c Press a or b to display Security.
Press Security.
d Press Stop/Exit.
d Press Function Lock.
e Press Lock OffiOn.
Note
If you enter the wrong password, the LCD
will show Wrong Password. Re-enter
the correct password.
f Enter the registered four-digit
administrator password by pressing the
buttons on the Touchscreen.
Press OK.
g Press Stop/Exit.
11
Chapter 2
Changing to the Public Mode
Switching Users
2
a Press User: xxxxx. (where xxxxx is
This setting allows you to switch between
registered restricted users or Public mode
when Secure Function Lock is turned on.
the user’s name.)
b Press Go to Public.
Changing to the restricted user Mode
Note
a Press User: Publicor
User: xxxxx(where xxxxx is the
user’s name).
• After a restricted user has finished using
the machine, it will return to the Public
setting within the same time as the Mode
Timer setting. (See Mode Timer
Press Change User.
b Press a or b to display your user name.
c Press your user name.
• If the current ID is restricted for the
function you want to use,
Access Deniedwill appear on the LCD
and then the machine will ask your name.
If you are allowed to access the function
you want to use, press a or b to choose
your name and enter your four-digit
password.
d Enter the registered four-digit user
password by pressing the buttons on the
Touchscreen.
Press OK.
e Press Stop/Exit.
• If your ID has set page limit restrictions
and already reached the maximum
number of pages, the LCD will show
Limit Exceededwhen you print data.
Contact your administrator to check your
Secure Function Lock Settings.
• If your ID has set Color Print restrictions to
Disabled, the LCD will show
No Permissionwhen you try to print
colored data. The machine prints the data
in black & white only.
12
Security features
Setting up the password
2
Setting Lock
2
Setting Lock lets you set a password to stop
other people from accidentally changing your
machine settings.
a Press MENU.
b Press a or b to display
General Setup.
Make a careful note of your password. If you
forget it, you will have to reset the passwords
stored in the machine. Please call your
administrator or Brother Customer Service.
2
Press General Setup.
c Press a or b to display Security.
Press Security.
While Setting Lock is On, you cannot access
MENUand Address BookFunctions.
d Press Setting Lock.
Also, machine settings cannot be changed
through the Remote Setup utility while Setting
Lock is On.
e Enter a four-digit number for the
password by pressing the buttons on the
Touchscreen.
Press OK.
f Re-enter the password when the LCD
shows Verify.
Press OK.
g Press Stop/Exit.
13
Chapter 2
Changing your Setting Lock
password
Turning Setting Lock on/off
2
2
If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.
a Press MENU.
b Press a or b to display
General Setup.
Turning Setting Lock on
Press General Setup.
a Press MENU.
c Press a or b to display Security.
Press Security.
b Press a or b to display
General Setup.
Press General Setup.
d Press Setting Lock.
e Press Set Password.
c Press a or b to display Security.
Press Security.
f Enter the registered four-digit password
by pressing the buttons on the
Touchscreen.
d Press Setting Lock.
e Press Lock OffiOn.
Press OK.
f Enter the registered four-digit
administrator password by pressing the
buttons on the Touchscreen.
Press OK.
g Enter a four-digit number for the new
password by pressing the buttons on the
Touchscreen.
Press OK.
g Press Stop/Exit.
h Re-enter the password when the LCD
shows Verify.
Press OK.
Turning Setting Lock off
i Press Stop/Exit.
a Press Setting Lockon the LCD.
b Enter the registered four-digit
administrator password by pressing the
buttons on the Touchscreen.
Press OK.
c Press Stop/Exit.
14
Security features
One Touch restriction
2
Restricting dialing
2
This feature is to prevent users from sending
a fax or call to a wrong number by mistake.
You can set the machine to restrict dialing by
using the dial pad, One Touch and Speed
Dial.
a Press MENU.
b Press a or b to display Fax.
Press Fax.
2
c Press a or b to display
Dial Restrict.
If you choose Off, the machine does not
restrict the dialing method.
Press Dial Restrict.
If you choose Enter # twice, the machine
will prompt you to re-enter the number, and
then if you re-enter the same number
correctly, the machine will start dialing. If you
re-enter the wrong number, the LCD will
show an error message.
d Press One Touch Dial.
e Press Off, Enter # twiceor On.
f Press Stop/Exit.
If you choose On, the machine will restrict all
fax sending and outbound calls for that
dialing method.
Speed Dial restriction
2
a Press MENU.
Dial pad restriction
2
b Press a or b to display Fax.
Press Fax.
a Press MENU.
c Press a or b to display
Dial Restrict.
b Press a or b to display Fax.
Press Fax.
Press Dial Restrict.
d Press Speed Dial.
c Press a or b to display
Dial Restrict.
e Press Off, Enter # twiceor On.
f Press Stop/Exit.
Press Dial Restrict.
d Press Dial Pad.
e Press Off, Enter # twiceor On.
f Press Stop/Exit.
15
Chapter 2
LDAP server restriction
2
a Press MENU.
b Press a or b to display Fax.
Press Fax.
c Press a or b to display
Dial Restrict.
Press Dial Restrict.
d Press LDAP server.
e Press Off, Enter # twiceor On.
f Press Stop/Exit.
Note
• The Enter # twicesetting will not work
if you use an external phone or press
Hook before entering the number. You will
not be asked to re-enter the number.
• You can not restrict dialing when you use
Redial/Pause.
• If you chose Onor Enter # twice, you
cannot use the Broadcasting feature and
cannot combine quick dial numbers when
dialing.
16
Sending a fax
3
3
Changing a 2-sided fax layout
3
Additional sending
options
3
You need to choose the duplex scanning
format before you send a 2-sided fax. The
format you choose will depend on the layout
of your 2-sided document.
Sending faxes using multiple
settings
3
3
a Press
(FAX).
Before you send a fax, you can change any
combination of these settings: duplex fax,
contrast, resolution, overseas mode, delayed
fax timer, polling transmission, real time
transmission, broadcast, glass scan size or
cover page settings.
b Press d or c to display Duplex Fax.
Press Duplex Fax.
c Do one of the following:
If your document is flipped on the
Long edge, press
a Press
(FAX).
DuplexScan :LongEdge.
The LCD shows:
FAX
Address Book
Long edge
Portrait
Landscape
Duplex FAX
Off
Volume
Med
b Press d or c to display a setting you
want to change and press the setting,
then press the option you want.
If your document is flipped on the
Short edge, press
c Do one of the following:
DuplexScan :ShortEdge.
settings.
Short edge
Portrait
If you are finished choosing settings,
go to the next step for sending your
fax.
Landscape
Note
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
d Press Stop/Exit.
• You can save some of the settings you
use most often by setting them as the
default. These settings will stay until you
change them again. (See Setting your
17
Chapter 3
Volume
3
Changing Fax Resolution
3
You can adjust the speaker volume
temporarily.
The quality of a fax can be improved by
changing the Fax Resolution. Resolution can
be changed for the next fax.
a Press
(FAX).
a Press
(FAX).
b Press d or c to display Volume.
Press Volume.
b Press d or c to display
Fax Resolution.
c Press
to decrease or
increase the speaker volume level.
to
Press Fax Resolution.
c Press Standard, Fine, S. Fineor
Photo.
d Press OK.
Note
Contrast
3
You can choose four different resolution
settings for black & white faxes and two for
colour.
For most documents the default setting of
Autowill give the best results.
Autoautomatically chooses the suitable
contrast for your document.
Black & white
Standard
Suitable for most typed
documents.
If your document is very light or very dark,
changing the contrast may improve the
quality of the fax.
Fine
Good for small print and
transmits a little slower than
Standard resolution.
Use Darkto make the faxed document
lighter.
S.Fine
Photo
Good for small print or artwork
and transmits slower than Fine
resolution.
Use Lightto make the faxed document
darker.
Use when the document has
varying shades of grey or is a
photograph. This has the
slowest transmission time.
a Press
(FAX).
b Press d or c to display Contrast.
Press Contrast.
c Press Auto, Lightor Dark.
Color
Standard
Suitable for most typed
documents.
Note
Even if you choose Lightor Dark, the
machine will send the fax using the Auto
setting if you choose Photoas the Fax
Resolution.
Fine
Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
If you choose S.Fineor Photoand then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.
18
Sending a fax
Sending a fax at the end of a
conversation
Additional sending
operations
3
3
At the end of a conversation you can send a
fax to the other party before you both hang
up.
Sending a fax manually
3
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
Manual transmission
3
3
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
b Make sure you are in Fax mode
c Load your document.
.
a Make sure you are in Fax mode
b Load your document.
.
d Press Black Start or Color Start.
If you are using the scanner glass,
press Send.
c Press Hook and listen for a dial tone.
Or pick up the handset of the external
telephone and listen for a dial tone.
e Replace the handset of an external
telephone.
d Dial the fax number you want to call.
e When you hear the fax tones, press
Black Start or Color Start.
If you are using the scanner glass,
press Send.
f Replace the handset of an external
telephone.
19
Chapter 3
Dual access
Broadcasting
(black & white only)
3
(black & white only)
3
You can dial a number, and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD will show the new
job number.
Broadcasting lets you send the same fax
message to more than one fax number. You
can include Groups, One Touch, Speed Dial
numbers and up to 50 manually dialed
numbers in the same broadcast.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
You can broadcast up to 390 different
numbers. This will depend on how many
groups, access codes or credit card numbers
you have stored, and on how many delayed
or stored faxes in memory.
Note
If you get an Out of Memorymessage
while scanning the first page of a fax,
press Stop/Exit to cancel scanning. If you
get an Out of Memorymessage while
scanning a subsequent page, you can
press Black Start to send the pages
scanned so far, or press Stop/Exit to
cancel the operation.
Before you begin the broadcast
3
One Touch and Speed Dial numbers must be
stored in the machine's memory before they
can be used in a broadcast. (See Storing
One Touch Dial numbers and Storing Speed
Dial numbers in Chapter 7 of the Basic User's
Guide.)
Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored One Touch Dial and Speed Dial
numbers for easier dialing. (See Setting up
20
Sending a fax
How to broadcast a fax
3
Canceling a Broadcast in progress
3
While broadcasting you can cancel the fax
currently being sent or the whole broadcast
job.
Note
To help you choose numbers easily, press
Address Bookand then press
(Search).
a PressStop/Exit.
b Do one of the following:
a Press
(FAX).
To cancel the entire broadcast, press
3
b Load your document.
To cancel the current job, press the
button that displays the number
c Press d or c to display Broadcasting.
Press Broadcasting.
d You can add numbers to the broadcast
To exit without canceling, press
Stop/Exit.
in the following ways:
Press Manualand enter a number
by pressing the buttons on the
Touchscreen. (See How to dial in
Chapter 7 of the Basic User's
Guide.)
c When the LCD asks if you want to
cancel the entire broadcast, do one of
the following:
Press Yesto confirm.
Press OK.
To exit without canceling, press No
or Stop/Exit.
Press Address Book. Press
to search by Alphabetical Order or
Numerical Order. Put a check in the
check box beside each number you
want to include in the broadcast.
d Do one of the following:
To cancel the current job, press Yes.
To exit without canceling, press No
or Stop/Exit.
Press OK.
Note
One Touch Dial numbers begin with l.
Speed Dial numbers begin with #.
e After you have entered all the fax
f Press Black Start.
After the broadcast is finished the machine
will print a broadcast report to let you know
the results.
Note
The scan profile of the One Touch,
Speed Dial or Group number you chose
first will be applied to the broadcast.
21
Chapter 3
Real Time Transmission
3
Overseas Mode
3
When you are sending a fax, the machine will
scan the documents into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.
If you are having difficulty sending a fax
overseas due to a bad connection, then
turning on Overseas Mode may help.
This is a temporary setting, and will only be
active for your next fax.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can
turn on Real Time TX.
a Press
(FAX).
b Load your document.
c Press d or c to display
Overseas Mode.
Note
• If the memory is full and you are sending a
black and white fax from the ADF, the
machine will send the document in real
time (even if Real Time TX is set to Off). If
the memory is full, faxes from the scanner
glass cannot be sent until you clear some
of the memory.
Press Overseas Mode.
d Press On.
Delayed Fax
(black & white only)
3
• In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.
You can store up to 50 faxes in the memory
to be sent within a twenty-four hour period.
a Press
(FAX).
a Press
(FAX).
b Load your document.
b Load your document.
c Press d or c to display Delayed Fax.
Press Delayed Fax.
c Press d or c to display Real Time TX.
Press Real Time TX.
d Press On.
d Press On.
e Enter the time you want the fax to be
sent (in 24-hour format) by pressing the
buttons on the Touchscreen. (For
example, enter 19:45 for 7:45 PM.)
Press OK.
Note
The number of pages you can scan into
the memory depends on the amount of
data printed on each page.
22
Sending a fax
Delayed batch transmission
(black & white only)
Checking and canceling
waiting jobs
3
3
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time.
Check which jobs are still waiting in the
memory to be sent. If there are no jobs, the
LCD will show No Jobs Waiting. You can
cancel a fax job that is stored and waiting in
the memory.
All delayed faxes that are scheduled to be
sent at the same time to the same fax number
will be sent as one fax to save transmission
time.
3
a Press MENU.
b Press a or b to display Fax.
Press Fax.
a Press MENU.
c Press a or b to display
Remaining Jobs.
b Press a or b to display Fax.
Press Fax.
Press Remaining Jobs.
Jobs that are waiting will appear on the
LCD.
c Press a or b to display Setup Send.
Press Setup Send.
d Press a or b to scroll through the jobs
and press the job you want to cancel.
Press OK.
d Press Batch TX.
e Press Onor Off.
f Press Stop/Exit.
e Do one of the following:
To cancel, press Yes. If you want to
To exit without canceling, press No.
f When you have finished canceling jobs,
press Stop/Exit.
23
Chapter 3
Setting your changes as the
new default
Restoring all fax settings to
the factory settings
3
3
You can save the fax settings for
Fax Resolution, Contrast,
You can restore all the fax settings you have
changed to the factory settings. These
Real Time TX, Glass ScanSizeand
Coverpage Setupyou use most often by
setting them as the default. These settings
will stay until you change them again.
settings will stay until you change them again.
a Press
(FAX).
b After changing the last setting,
press d or c to display
a Press
(FAX).
Factory Reset.
b Press d or c to choose the setting you
want to change, and then press the new
option.
Press Factory Reset.
c Press Yes.
Repeat this step for each setting you
want to change.
d Press Stop/Exit.
c After changing the last setting,
press d or c to display
Set New Default.
Press Set New Default.
d Press Yes.
e Press Stop/Exit.
24
Sending a fax
Composing your own comments
3
Electronic cover page
(black & white only)
You can set up two comments of your own.
3
a Press MENU.
This feature will not work unless you have
already programmed your Station ID. (See
the Quick Setup Guide.)
b Press a or b to display Fax.
Press Fax.
You can automatically send a cover page
with every fax. Your cover page includes your
Station ID, a comment, and the name (or
number) stored in the One Touch or Speed
Dial memory.
c Press Setup Send.
3
d Press Coverpage Setting.
e Press Coverpage Message.
By choosing Next Fax:Onyou can also
display the number of pages on the cover
page.
f Press 5or 6to store your own comment.
g Enter your own comment by pressing
the buttons on the Touchscreen.
Press OK.
You can choose one of the following preset
comments.
1.Comment Off
2.Please Call
3.Urgent
Use the chart for Entering text in Appendix C
of the Basic User's Guide for help entering
characters.
4.Confidential
Instead of using one of the preset comments,
you can enter two personal messages of your
own, up to 26 characters long. Use the chart
for Entering text in Appendix C of the Basic
User's Guide for help entering characters.
5.(User Defined)
6.(User Defined)
25
Chapter 3
Send a cover page for all faxes
3
Using a printed cover page
3
You can set the machine to send a cover
page whenever you send a fax.
If you want to use a printed cover page that
you can write on, you can print the sample
page and attach it to your fax.
a Press
(FAX).
a Press MENU.
b Press d or c to display
Coverpage Setup.
b Press a or b to display Fax.
Press Fax.
Press Coverpage Setup.
c Press On(or Off).
c Press Setup Send.
d Press a or b to choose a comment.
d Press Coverpage Setting.
e Press Print Sample.
e Enter two digits to show the number of
pages you are sending.
f Press Black Start or Color Start.
Press OK.
For example, enter 0, 2 for 2 pages or
0, 0 to leave the number of pages blank.
If you make a mistake, press Clear to
back up and re-enter the number of
pages.
g After the machine prints a copy of your
cover page, press Stop/Exit.
26
Sending a fax
Polling overview
3
Note
The document will be stored and can be
retrieved from any other fax machine until
you delete the fax from memory.
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
To delete the fax from memory, press
MENU, Fax, Remaining Jobs. (See
to work. Not all fax machines support polling.
3
Polled transmit
(black & white only)
3
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
Setup for polled transmit
3
a Press
(FAX).
b Load your document.
c Press d or c to display Polled TX.
Press Polled TX.
d Press On.
e Press Black Start.
f If you are using the scanner glass, the
LCD will prompt you to choose one of
the following options:
Press Yesto scan another page.
Press Noor Black Start to send the
document.
g Place the next page on the scanner
glass and press Black Start. Repeat
page.
h Your machine will automatically send
the fax.
27
Receiving a fax
4
4
Fax Forwarding
4
Remote Fax Options
(black & white only)
4
The Fax Forwarding feature lets you
automatically forward your received faxes to
another machine.
Remote Fax Options are NOT available for
color faxes.
a Press MENU.
Remote Fax Options let you receive faxes
while you are away from the machine.
b Press a or b to display Fax.
Press Fax.
You can use only one Remote Fax Option at
a time.
c Press a or b to display
Setup Receive.
Receiving faxes into memory
when the paper tray is empty
Press Setup Receive.
4
d Press a or b to display
Forward/Page/Store.
As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paperand begins receiving faxes into
the machine’s memory. Put some paper in
the paper tray. (See Loading paper and print
media in Chapter 2 of the Basic User's
Guide.)
Press Forward/Page/Store.
e Press Fax Forward.
f Do one of the followings:
Press Manualto enter the
forwarding fax number (up to 20
characters) or E-mail address (up to
60 characters) using the buttons on
the Touchscreen. (See Entering text
in Appendix C of the Basic User's
Guide.)
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Incoming faxes will continue to be stored in
the memory until the memory becomes full or
paper is loaded in the paper tray. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.
Press OK.
Press Address Book.
Press a or b to scroll until you find the
fax number or E-mail address you
want your faxes to be forward to.
Press the fax number or E-mail
address you want to use.
28
Receiving a fax
Paging
4
Note
• You can enter an E-mail address by
When Paging is chosen, the machine dials
the cell phone or pager number you
pressing
on the Touchscreen.
programmed. This activates your cell phone
or pager so you will know that you have a fax
message in the machine’s memory.
• You can display your stored numbers and
E-mail addresses in alphabetical order by
pressing
on the Touchscreen.
• You cannot enter a forwarding number
using a One Touch key on the control
panel.
a Press MENU.
b Press a or b to display Fax.
Press Fax.
• Depending on the E-mail address you
choose, you will be asked for the File
Type. Choose TIFFor PDFand go to
4
c Press a or b to display
Setup Receive.
Press Setup Receive.
• If you choose a Group number from the
Address Book, the faxes will be forwarded
to multiple fax numbers.
d Press a or b to display
Forward/Page/Store.
Press Forward/Page/Store.
g Press Backup Print:Onor
Backup Print:Off.
e Press Paging.
f Enter your cell phone number followed
by # # (up to 20 digits) by pressing the
buttons on the Touchscreen.
Press OK.
IMPORTANT
If you choose Backup Print On, the
machine will also print received faxes at
your machine so you will have a copy.
This is a safety feature in case there is a
power failure before the fax is forwarded
or a problem at the receiving machine.
Do not include the area code if it is the
same as that of your machine.
For example, press
18005551234##.
g Do one of the following:
If you pager needs a PIN, enter the
PIN, press #, press Pause, enter
your fax number followed by ##.
Press OK. (For example, press:
12345#Pause180055567
89##)
h Press Stop/Exit.
If you do not need a PIN, press OK.
If you are programming a cell phone
number, press OK.
29
Chapter 4
h Press Stop/Exit.
Fax Storage
4
Note
The Fax Storage feature lets you store your
received faxes in the machine’s memory. You
can retrieve stored fax messages from a fax
machine at another location using the remote
retrieval commands. (See Retrieving fax
automatically print a copy of the stored fax.
• If you have set Paging, a backup copy will
automatically be printed at the machine.
• You cannot change a Paging or PIN
number remotely.
a Press MENU.
b Press a or b to display Fax.
Press Fax.
c Press a or b to display
Setup Receive.
Press Setup Receive.
d Press a or b to display
Forward/Page/Store.
Press Forward/Page/Store.
e Press Fax Storage.
f Press Stop/Exit.
30
Receiving a fax
g Press a or b to choose <USB>or your
computer name if the machine is
connected to a network.
PC-Fax Receive
4
If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
Press OK.
h Press Backup Print:Onor
Backup Print:Off.
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory. The number of received faxes
that are stored in the memory will appear on
the LCD.
i Press Stop/Exit.
IMPORTANT
If you choose Backup Print On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
4
When you start your PC and the PC-Fax
Receiving software runs, your machine
transfers your faxes to your PC automatically.
For PC-Fax Receive to work you must have
the PC-FAX Receive software running on
your PC. (For details, see PC-FAX Receiving
in the Software User's Guide.)
Note
• Before you can set up PC-Fax Receive
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on. (For details
see PC-FAX Receiving in the Software
User's Guide.)
If you choose Backup Print On, the machine
will also print the fax.
a Press MENU.
b Press a or b to display Fax.
Press Fax.
• If your machine has a problem and is
unable to print faxes in memory, you can
use this setting to transfer your faxes to a
PC. (For details, see Transferring your
faxes or Fax Journal report in Appendix B
of the Basic User's Guide.)
c Press a or b to display
Setup Receive.
Press Setup Receive.
d Press a or b to display
Forward/Page/Store.
• PC-Fax Receive is not supported in
Mac OS.
Press Forward/Page/Store.
• Even if you have turned on the PC-Fax
Receive feature, color faxes will not be
transferred to your PC. The machine
prints received color faxes.
e Press PC Fax Receive.
f The LCD gives you options that you
have set up in the PC-Fax receiving
program on your PC. If you started the
PC-FAX Receiving program on your
computer, press OK. (See PC-FAX
Receiving in the Software User's
Guide.)
31
Chapter 4
Changing Remote Fax
Options
IMPORTANT
If you choose Backup Print On, the
4
machine will also print received faxes at
your machine so you will have a copy.
This is a safety feature in case there is a
power failure before the fax is forwarded
or a problem at the receiving machine.
If received faxes are left in your machine’s
memory when you change to another
Remote Fax Option, the LCD will ask you one
of the following questions:
Erase All fax?
Print All fax?
Turning off Remote Fax Options
4
• If you press Yes, faxes in the memory
will be erased or printed before the
setting changes. If a backup copy has
already been printed it will not be
printed again.
a Press MENU.
b Press a or b to display Fax.
Press Fax.
• If you press No, faxes in the memory
will not be erased or printed and the
setting will be unchanged.
c Press a or b to display
Setup Receive.
Press Setup Receive.
If received faxes are left in the machine’s
memory when you change to
PC Fax Receivefrom another remote fax
option (Fax Forward, Pagingor
Fax Storage), the LCD will ask you the
following question:
d Press a or b to display
Forward/Page/Store.
Press Forward/Page/Store.
e Press Off.
Send Fax to PC?
Note
• If you press Yes, faxes in the memory
will be sent to your PC before the
setting changes. Faxes in the memory
will be sent to your PC when the
PC-Fax Receive icon is active on your
PC. (See the Software User's Guide.)
The LCD will give you more options if
there are received faxes still in your
machine’s memory. (See Changing
• If you press No, faxes in the memory
will not be erased or transferred to your
PC and the setting will be unchanged.
Backup Print:On
Backup Print:Off
Press Backup Print:Onor
Backup Print:Off.
32
Receiving a fax
Using your Remote Access Code
4
Remote retrieval
4
a Dial your fax number from a telephone
or another fax machine using touch
tone.
The remote retrieval feature lets you retrieve
your stored fax messages when you are not
at the machine. You can call your machine
from any touch tone telephone or fax
machine, then use the Remote Access Code
to retrieve your messages.
b When your machine answers,
immediately enter your Remote Access
Code (3 digits followed by l).
Setting a Remote Access Code
4
c The machine signals if it has received
messages:
The Remote Access Code feature lets you
access the remote retrieval features when
you are away from your machine. Before you
use the remote access and retrieval features,
you have to set up your own code. The
default code is an inactive code: – – –l.
4
No beeps
No messages received.
1 long beep
Fax message received.
a Press MENU.
d The machine gives two short beeps to
tell you to enter a command (See
The machine will hang up if you wait
longer than 30 seconds before entering
a command. If you enter an invalid
command the machine will beep three
times.
b Press a or b to display Fax.
Press Fax.
c Press a or b to display
Remote Access.
Press Remote Access.
d Enter a three-digit code using the
numbers 0– 9, l or #.
Press OK.
e Press 9 0 to reset the machine when you
have finished.
f Hang up.
e Press Stop/Exit.
Note
Note
If your machine is set to Manualmode,
you can still access the remote retrieval
features. Dial the fax number as normal
and let the machine ring. After
100 seconds you will hear a long beep to
tell you to enter the remote access code.
You will then have 30 seconds to enter the
code.
DO NOT use the same code used for your
Fax Receive Code (l51) or Telephone
Answer Code (#51). (See Using Remote
Codes in Chapter 6 of the Basic User's
Guide.)
You can change your code at any time. If you
want to make your code inactive, press
inactive setting – – –l.
33
Chapter 4
Retrieving fax messages
4
Changing the Fax Forwarding number
4
You can change the default setting of your fax
forwarding number from another telephone or
fax machine using touch tone.
a Dial your fax number from a telephone
or another fax machine using touch
tone.
a Dial your fax number from a telephone
or another fax machine using touch
tone.
b When your machine answers,
immediately enter your Remote Access
Code (3 digits followed by l). If you hear
one long beep, you have messages.
b When your machine answers,
immediately enter your Remote Access
Code (3 digits followed by l). If you hear
one long beep, you have messages.
c When you hear two short beeps, use the
dial pad to press 9 6 2.
d Wait for a long beep, and then use the
dial pad to enter the number of the
remote fax machine where you want
your fax messages sent, followed by ##
(up to 20 digits).
c When you hear two short beeps, use the
dial pad to press 9 5 4.
d Wait for a long beep, and then use the
dial pad to enter the new number of the
remote fax machine where you want
your fax messages forwarded followed
by ## (up to 20 digits).
e Hang up after you hear your machine
beep. Your machine will call the other
machine, which will then print your fax
messages.
e Press 9 0 to reset the machine when you
have finished.
Note
You can insert a pause in a fax number by
using the # key.
f Hang up after you hear your machine
beep.
Note
You can insert a pause in a fax number by
using the # key.
34
Receiving a fax
Remote fax commands
4
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your Remote Access Code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.
Remote commands
95 Change the fax forwarding,
Operation details
paging or fax storage settings
1 OFF
You can choose Offafter you have retrieved or erased all your
messages.
4
2 Fax Forwarding
3 Paging
One long beep means the change is accepted. If you hear three
short beeps, you cannot make the change because something
has not been set up (for example, a fax forwarding or paging
number has not been registered). You can register your fax
forwarding number by entering 4. (See Changing the Fax
number, fax forwarding will work.
4 Fax Forwarding number
6 Fax Storage
96
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored fax
3 Erase faxes from the memory
If you hear one long beep, fax messages have been erased
from the memory.
97
98
Check the receiving status
1 Fax
You can check whether your machine has received any faxes.
If yes, you will hear one long beep. If no, you will hear three
short beeps.
Change the Receive Mode
1 External TAD
2 Fax/Tel
If you hear one long beep, your change has been accepted.
3 Fax Only
90
Exit
Press 9 0 to exit remote retrieval. Wait for the long beep, then
replace the handset.
35
Chapter 4
Duplex (2-sided) printing for
Fax mode
Additional receiving
operations
4
4
Your machine can automatically print
received faxes onto both sides of the paper
when Duplex is set to On.
Printing a reduced incoming
fax
4
You can use Letter, Legal or Folio
(8.5 in. × 13 in.) size paper for this function
[16 to 28 lb (60 to 105 g/m )]
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter, Legal or Folio size
paper.
2
a Press MENU.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting (MENU, General Setup,
Tray Setting, Tray Use:Fax). See
Paper Size and Type in Chapter 2 of the
Basic User's Guide.
b Press a or b to display Fax.
Press Fax.
c Press a or b to display
Setup Receive.
Press Setup Receive.
a Press MENU.
d Press a or b to display Duplex.
Press Duplex.
b Press a or b to display Fax.
Press Fax.
e Press On(or Off).
f Press Stop/Exit.
c Press a or b to display
Setup Receive.
Press Setup Receive.
Note
• When Duplex is turned on incoming faxes
will automatically be reduced to fit the size
of paper in the paper tray.
d Press a or b to display
Auto Reduction.
Press Auto Reduction.
• When Duplexis set to On, the LCD
e Press On(or Off).
f Press Stop/Exit.
2
displays
(Duplex icon).
1
36
Receiving a fax
Setting the Fax Receive
Stamp (black & white only)
Receiving a fax at the end of a
conversation
4
4
You can set the machine to print the received
date and time in the top center of each
received fax page.
At the end of a conversation you can ask the
other party to send you a fax before you both
hang up.
a Press MENU.
a Ask the other party to place the
document in their machine and to press
the Start or Send key.
b Press a or b to display Fax.
Press Fax.
b When you hear the CNG tones (slowly
repeating beeps), press Black Start or
Color Start.
4
c Press a or b to display
Setup Receive.
Press Setup Receive.
c Press Receiveto receive a fax.
d Replace the external handset.
d Press a or b to display Fax Rx Stamp.
Press Fax Rx Stamp.
e Press Onor Off.
f Press Stop/Exit.
Note
• The received time and date will not appear
when using Internet Fax.
• Make sure you have set the current date
and time in the machine. (See the
Quick Setup Guide.)
37
Chapter 4
Setting the Print Density
4
Printing a fax from the
memory
4
You can adjust the Print Density setting to
make your printed pages darker or lighter.
If you are using the Fax Storage feature
(MENU, Fax, Setup Receive,
Forward/Page/Store), you can still print a
fax from the memory when you are at your
a Press MENU.
b Press a or b to display Fax.
Press Fax.
a Press MENU.
c Press a or b to display
Setup Receive.
b Press a or b to display Fax.
Press Fax.
Press Setup Receive.
d Press a or b to display
Print Density.
c Press a or b to display Print Fax.
Press Print Fax.
Press Print Density.
d Press Black Start.
e Press Stop/Exit.
e Press c to make the print darker.
Or, press d to make the print lighter.
f Press Stop/Exit.
38
Receiving a fax
e Do one of the following:
Polling overview
4
Press Manualand enter a number
by pressing the buttons on the
Touchscreen.
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
Press OK.
Press Address Book. Press
to choose Alphabetical Order or
Numerical Order. Press a or b to
select a number.
to work. Not all fax machines support polling.
Press OK.
Polling receive
4
4
Note
Polling receive lets you call another fax
machine to receive a fax.
One Touch Dial numbers begin with l.
Speed Dial numbers begin with #.
a Press
(FAX).
f After you have entered all the fax
b Press d or c to display Polling RX.
Press Polling RX.
g Press Black Start.
c Press On.
The machine polls each number or
Group number in turn for a document.
d Enter the fax number you are polling
using One Touch, Speed Dial, or the dial
pad. Press Black Start or Color Start.
Press Stop/Exit while the machine is dialing
to cancel the polling process.
To cancel all sequential polling receive jobs,
Sequential polling
4
Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.
Canceling a Sequential Polling Job
a PressStop/Exit.
4
a Press
(FAX).
b Do one of the following:
b Press d or c to display Polling RX.
Press Polling RX.
To cancel the entire sequential
polling job, press
c Press On.
To cancel the current job, press the
button that displays the number
d Press d or c to display Broadcasting.
Press Broadcasting.
To exit without canceling, press
Stop/Exit.
39
Chapter 4
c When the LCD asks if you want to
cancel the entire sequential polling job,
do one of the following:
Press Yesto confirm.
To exit without canceling, press No
or Stop/Exit.
d Do one of the following:
To cancel the current job, press Yes.
To exit without canceling, press No
or Stop/Exit.
40
Dialing and storing numbers
5
5
Special line considerations
5
Telephone line
services
5
Roll over telephone lines
5
A roll over telephone system is a group of two
or more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or “rolled
over” to the next available telephone line in a
preset order.
Tone or Pulse (Canada only)
5
If you have a Pulse dialing service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below. If you have Touch Tone service, you
will not need this feature to send tone signals.
Your machine can work in a roll over system
as long as it is the last number in the
sequence, so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call would be
transferred to a line that does not have a fax
machine. Your machine will work best on a
dedicated line.
5
a Pick up the handset of the external
telephone or press Hook.
b Press # on the machine’s control panel.
Any digits dialed after this will send tone
signals.
When you hang up, the machine will
return to the Pulse dialing service.
Two-line telephone system
5
For Fax/Tel mode only
5
A two-line telephone system is nothing more
than two separate telephone numbers on the
same wall outlet. The two telephone numbers
can be on separate jacks (RJ11) or combined
into one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
and both may contain four wires (black, red,
green, yellow). To test the type of jack, plug in
a two-line telephone and see if it can access
both lines. If it can, you must separate the line
for your machine.
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time
(pseudo/double-ringing) to alert you to pick
up a voice call.
Lift the external telephone’s handset, and
then press Hook to answer.
If you are at an extension telephone, you will
need to lift the handset during the F/T Ring
Time and then press #51 between the
pseudo/double rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing l51.
Converting telephone wall outlets
5
There are three ways to convert to an RJ11
jack. The first two ways may require
assistance from the telephone company. You
can change the wall outlets from one RJ14
jack to two RJ11 jacks. Or, you can have an
RJ11 wall outlet installed and slave or jump
one of the telephone numbers to it.
41
Chapter 5
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
d Plug one end of the second telephone
line cord for your TAD into the L2 jack of
the two-line TAD. Plug the other end into
the EXT. jack on the left side of the
machine.
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triplex adapter.
1
2
RJ14
3
4
1
2
3
4
Triplex Adapter
Two Line Telephone
External Two Line TAD
Machine
RJ11
RJ14
Installing machine, external two-line
TAD and two-line telephone
5
You can keep two-line telephones on other
wall outlets as always. There are two ways to
add a two-line telephone to the machine’s
wall outlet. You can plug the telephone line
cord from the two-line telephone into the
L1+L2 jack of the triplex adapter. Or, you can
plug the two-line telephone into the TEL jack
of the two-line TAD.
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords, the one that came with
your machine and two for your external
two-line TAD. You will need a fourth line cord
if you add a two-line telephone.
a Put the two-line TAD and the two-line
telephone next to your machine.
b Plug one end of the telephone line cord
for your machine into the L2 jack of the
triplex adapter. Plug the other end into
the LINE jack on the back of the
machine.
c Plug one end of the first telephone line
cord for your TAD into the L1 jack of the
triplex adapter. Plug the other end into
the L1 or L1/L2 jack of the two-line TAD.
42
Dialing and storing numbers
Additional dialing
operations
5
Dialing access codes and
credit card numbers
5
Sometimes you may want to choose from
several long distance carriers when you send
a fax. Rates may vary depending on the time
and destination. To take advantage of low
rates, you can store the access codes of long
distance carriers and credit card numbers as
One Touch and Speed Dial numbers. You
can store these long dialing sequences by
dividing them and setting them up as
separate One Touch and Speed Dial
numbers in any combination. You can even
include manual dialing using the dial pad.
See Storing numbers in Chapter 7 of the
Basic User's Guide.
5
For example, you might have stored ‘555’ on
Speed Dial #003 and ‘7000’ on Speed Dial
#002. You can use them both to dial
‘555-7000’ if you press the following keys:
Press Address Book, #003.
Press Address Book, #002and
Black Start or Color Start.
Numbers can be added manually by entering
them on the dial pad:
Press Address Book, #003, 7001 (on the
dial pad), and Black Start or Color Start.
This would dial ‘555–7001’. You can also add
a pause by pressing Redial/Pause.
43
Chapter 5
f Enter the Group number by pressing the
buttons on the Touchscreen. Use the
chart for Entering text in Appendix C of
the Basic User's Guide to help you enter
numbers.
Additional ways to
store numbers
5
Setting up Groups for
Broadcasting
Press OK.
5
g To select the telecommunication
medium and the file type, press d or c to
display
If you often want to send the same fax
message to many fax numbers you can set
up a Group.
Fax/IFAX,
E-Mail Color PDF,
E-Mail Color JPEG,
E-Mail Color XPS,
E-Mail Gray PDF,
E-Mail Gray JPEG,
E-Mail Gray XPS,
E-Mail B&W PDFor
E-Mail B&W TIFF.
Press the option you want.
Groups are stored on a One Touch key or a
Speed Dial number. Each Group uses up a
One Touch key or a Speed Dial location. You
can then send the fax message to all the
numbers stored in a Group just by pressing a
One Touch key or entering a Speed Dial
number, and then pressing Black Start.
Before you can add numbers to a Group, you
need to store them as One Touch or Speed
Dial numbers. You can have up to 20 small
Groups, or you can assign up to 315 numbers
to one large Group.
h Add One Touch or Speed Dial numbers
to the Group by pressing the check box
to display a red check mark.
If you want to list the numbers in
alphabetical order, press
Press OK.
.
a Press Address Book.
b Press More.
Note
c Press Setup Groups.
• One Touch Dial numbers begin with l.
Speed Dial numbers begin with #.
d Press Set Speed Dialor
Set One Touch Dialwhich you
want to store the new Group to.
• If the stored telecommunication medium
of a One Touch Dial number or a Speed
Dial number is not compatible with the
telecommunication medium selected in
Speed Dial number will be dimmed on the
LCD.
Note
The machine automatically allocates an
available Speed Dial number or One
Touch Dial location to the new Group.
e Enter the Group name (up to 15
characters) by pressing the buttons on
the Touchscreen. Use the chart for
Entering text in Appendix C of the
Basic User's Guide to help you enter
letters.
Press OK.
44
Dialing and storing numbers
i To choose the fax/scan resolution for
the Group number, go to the appropriate
next step as shown in the following
table.
n Select the PDF type from PDF, PDF/A,
Secure PDFor Signed PDFthat will
be used to send E-mail.
Note
If you choose Secure PDF, the machine
will ask you to enter a four-digit password
using numbers 0-9 before it starts
scanning.
Fax/IFAX
Go to step
E-Mail Color PDF
E-Mail Color JPEG
E-Mail Color XPS
E-Mail Gray PDF
E-Mail Gray JPEG
E-Mail Gray XPS
E-Mail B&W PDF
E-Mail B&W TIFF
o Press OKto confirm.
p Press Stop/Exit.
5
j Select the resolution from Standard,
Fine, S.Fine or Photoand go to
1
S.Fineis available if the Group is constituted
by only fax numbers.
k Select the resolution from 100 dpi,
200 dpi, 300 dpior 600 dpi.
If you chose E-Mail Color PDF,
If you chose E-Mail Color JPEG
or E-Mail Color XPS, go to
l Select the resolution from 100 dpi,
200 dpior 300 dpi.
If you chose E-Mail Gray PDF, go
If you chose E-Mail Gray JPEGor
m Select the resolution from 200 dpior
200 x 100 dpi.
If you chose E-Mail B&W PDF, go
If you chose E-Mail B&W TIFF, go
45
Chapter 5
Options for Setting Up Groups
5
The following chart shows the selections for setting up Group numbers.
When you store numbers, the LCD instructs you to choose from the options shown in the following
steps.
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Enter
Group
Location Name
Enter
Group
Enter
Name
Select
Registration
Type
Add Stored
One Touch
and Speed
Select Resolution
Select File
Type
Dial Numbers
to the Group
One
Touch
or
(Name)
Press OK
(1 to 40) Fax/IFAX
Fax Number or Standard, Fine,
-
E-mail
S.Fine , Photo
Address
Speed
Dial
E-Mail
Color PDF
E-mail
Address
100 dpi, 200 dpi, PDF, PDF/A,
300 dpi, 600 dpi Secure PDF,
Signed PDF
E-Mail
Color JPEG
100 dpi, 200 dpi,
300 dpi, 600 dpi
-
E-Mail
Color XPS
100 dpi, 200 dpi,
300 dpi, 600 dpi
-
E-Mail
100 dpi, 200 dpi, PDF, PDF/A,
Gray PDF
300 dpi
Secure PDF,
Signed PDF
E-Mail
100 dpi, 200 dpi,
-
Gray JPEG
300 dpi
E-Mail
100 dpi, 200 dpi,
-
Gray XPS
300 dpi
E-Mail
B&W PDF
200 dpi,
200 x 100 dpi
PDF, PDF/A,
Secure PDF,
Signed PDF
E-Mail
200 dpi,
-
B&W TIFF
200 x 100 dpi
1
S.Fine does not appear if you add an E-mail address in step 5.
Note
• If you choose Signed PDF, you must install a certificate to your machine using Web Based
Management. Choose Configure Signed PDF Settings from Administrator Settings in
Web Based Management. For how to install a certificate, see the Network User's Guide.
• PDF/A is a PDF file format intended for long-term archiving. This format contains all the
necessary information to be able to reproduce the document after long-term storage.
• A Signed PDF helps prevent data tampering and the impersonation of an author by including
a digital certificate within the document.
46
Dialing and storing numbers
Changing Group numbers
5
Note
• How to change the stored name or
number:
You can change a Group number that has
already been stored. If the Group has a fax
forwarding number, it will be dimmed on the
LCD. You cannot select the number to make
changes.
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press
. Re-enter the character.
• How to display all options:
Changing a Group name
a Press Address Book.
b Press More.
If the LCD displays d and c buttons, press
d or c to display all options.
g Do one of the following:
5
c Press Change.
To finish changing, press OK.
To change more details, go to
d Press a or b to display the Group you
want to change.
Press the Group.
h Press Stop/Exit
e Press Name:
Number/Address:
Resolution:or
PDF Type:.
Adding and deleting numbers in a Group
a Press Address Book.
b Press More.
f Do one of the following:
If you chose Name:, enter the name
(up to 15 characters) by pressing the
buttons on the Touchscreen.
c Press Change.
d Press a or b to display the Group you
want to change.
Press OK.
Press the Group.
If you chose Number/Address:,
enter the new number (up to 20
digits) or E-mail address (up to 60
digits) by pressing the buttons on the
Touchscreen.
e Press Add/Delete.
f Press a or b to display the number you
want to add or delete.
Press OK.
Press OK.
If you chose Resolution:, press
one of the available resolution
options displayed on the LCD.
g Press the check box of the number you
want to add to check it.
Press the check box of the number you
want to delete to uncheck it.
Press OKto confirm.
If you chose PDF Type:, press one
of the available file type options
displayed on the LCD.
h Press OK.
The LCD will display your new setting.
i Press Stop/Exit
47
Chapter 5
Deleting Group numbers
5
You can delete a Group number that has
already been stored. If a Group has a
scheduled job or fax forwarding number, it will
be dimmed on the LCD. You cannot select
the number to delete it.
a Press Address Book.
b Press More.
c Press Delete.
d Press a or b to display the Group you
want to delete.
Press the check box of the Group you
want to delete to check it.
Press OK.
e Do one of the following:
To Delete the Group, press Yes.
To exit without deleting the Group,
press No.
f Press Stop/Exit.
48
Printing reports
6
6
e Press d or c to choose an interval
Fax reports
6
6, 12, 24 hours, 2 or 7 days
Some fax reports (transmission verification
and fax journal) can be printed automatically
and manually.
The machine will print the report at
the chosen time and then erase all
jobs from its memory.
If the machine's memory becomes
full with 200 jobs before the time you
chose has passed, the machine will
print the Journal early and then erase
all jobs from the memory. If you want
an extra report before it is due to
print, you can print it without erasing
the jobs from the memory.
Transmission verification
report
6
You can use the Transmission Verification
Report as proof that you sent a fax. (For
details about how to set up the type of report
you want, see Transmission Verification
Report in Chapter 4 of the Basic User's
Guide.)
6
Every 50 Faxes
The machine will print the Journal
when the machine has stored 50
jobs.
Fax Journal
6
You can set the machine to print a fax journal
(activity report) at specific intervals (every
50 faxes, 6, 12 or 24 hours, 2 or 7 days). The
default setting is Every 50 Faxes, this
means that your machine will print the journal
when the machine has stored 50 jobs.
f Do one of the following:
If you chose Every 50 Faxes
If you chose Every 6, 12, 24 hours or
2 Days
If you set the interval to Off, you can still print
the report by following the steps on the next
page.
Enter the time to start printing in
24-hour format. (For example: enter
19:45 for 7:45 PM.)
Press OK.
a Press MENU.
If you chose Every 7 Days
b Press a or b to display Fax.
Press Fax.
Enter the time to start printing in
24-hour format. (For example: enter
19:45 for 7:45 PM.)
c Press a or b to display
Report Settings.
Press OK.
Press Report Settings.
Press d or c to choose the day of the
d Press Journal Period.
week.
g Press Stop/Exit.
49
Chapter 6
How to print a report
6
Reports
6
The following reports are available:
a Press MENU.
1 Transmission
b Press a or b to display
Print Reports.
Displays the Transmission Verification
Report for your last outgoing 200 faxes
and prints the last report.
Press Print Reports.
c Press a or b to display the report you
want to print.
2 Help List
Prints a list of commonly used functions to
help you program your machine.
Press the report you want to print.
d (Tel Index List only) Press
Numerical Orderor
3 Tel Index List
Prints a list of names and numbers stored
in the One Touch and Speed Dial memory
in numerical or alphabetical order.
Alphabetical Order.
If you chose Transmission, press
Print Report.
4 Fax Journal
If you chose Tel Index List,
press Numerical Orderor
Alphabetical Order.
Prints a list of information about your last
200 incoming and outgoing faxes.
(TX: transmit.) (RX: receive.)
If you chose other than
Transmissionor
5 User Settings
Print a list of your current settings.
6 Network Config
e Press Black Start or Color Start.
f Press Stop/Exit.
Lists your network settings.
7 Drum Dot Print
Prints the drum dot check sheet for
troubleshooting of a dotted print problem.
8 WLAN Report
Prints the result of wireless LAN
connectivity diagnosis.
50
Making copies
7
7
Improving copy quality
7
Copy settings
7
You can choose from a range of quality
settings. The default setting is Auto.
You can change the copy settings temporarily
for the next copy.
Auto
These settings are temporary, and the
machine returns to its default settings one
minute after copying, unless you have set the
Mode Timer to 30 seconds or less. (See
Auto is the recommended mode for
ordinary printouts. Suitable for documents
that contain both text and photographs.
Text
To change a setting, press
(COPY)
Suitable for documents containing only
text.
and then press d or c to scroll through the
copy settings. When the setting you want is
displayed, press the button.
Photo
Suitable for copying photographs.
Graph
When you are finished choosing settings,
press Black Start or Color Start.
7
Suitable for copying receipts.
Stop copying
7
a Press
(COPY).
To stop copying, press Stop/Exit.
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Quality.
Press Quality.
e Press Auto, Text, Photoor Graph.
f If you do not want to change additional
settings, press Black Start or
Color Start.
51
Chapter 7
g If you do not want to change additional
settings, press Black Start or
Color Start.
Enlarging or reducing the
image copied
7
To enlarge or reduce the next copy follow the
instructions below:
Note
Page Layout Options 2 in 1 (P), 2 in 1 (L),
2 in 1 (ID), 4 in 1 (P) and 4 in 1 (L) are not
available with Enlarge/Reduce.
a Press
(COPY).
b Load your document.
c Enter the number of copies you want.
d Press d or c to display
Enlarge/Reduce.
Press Enlarge/Reduce.
e Press 100%, Enlarge, Reduceor
Custom(25-400%).
f Do one of the following:
If you chose Enlargeor Reduce,
press the enlargement or reduction
ratio button you want.
If you chose Custom(25-400%),
enter an enlargement or reduction
ratio from 25% to 400%.
Press OK.
100%*
104% EXEiLTR
141% A5iA4
200%
50%
70% A4iA5
78% LGLiLTR
83% LGLiA4
85% LTRiEXE
91% Full Page
94% A4iLTR
97% LTRiA4
Custom(25-400%)
52
Making copies
2sidei1side Long Edge Flip
Duplex (2-sided) Copying
7
Portrait
If you want to use the automatic duplex copy
feature, load your document in the ADF.
1
If you get an Out of Memory message while
you are making duplex copies, try installing
extra memory. (See Installing extra memory
1
2
Landscape
You must choose a 2-sided copy layout from
the following options before you can start
duplex copying. The layout of your document
determines which 2-sided copy layout you
should choose.
1
1
2
1sidei2side Short Edge Flip
2sidei2side
Portrait
Portrait
1
1
1
7
1
2
Landscape
Landscape
1
1
1
1
2
1sidei2side Long Edge Flip
2sidei1side Short Edge Flip
Portrait
Portrait
1
1
1
2
1
Landscape
2
Landscape
1
1
1
2
1
2
a Press
b Load your document.
c Enter the number of copies you want.
(COPY).
53
Chapter 7
d Press d or c to display Duplex Copy.
Press Duplex Copy.
Adjusting Brightness and
Contrast
7
e Press
2sidei2side,
Brightness
7
1sidei2side LongEdgeFlip,
2sidei1side LongEdgeFlip,
1sidei2side ShortEdgeFlip,
2sidei1side ShortEdgeFlip,
Off.
Adjust the copy brightness to make copies
darker or lighter.
a Press
(COPY).
b Load your document.
f If you do not want to change additional
settings, press Black Start or
Color Start.
c Enter the number of copies you want.
d Press d or c to display Brightness.
Press Brightness.
Tray selection
7
e Press d to make a darker copy or press
c to make a lighter copy.
Press OK.
You can change the Tray Use only for the
next copy.
a Press
(COPY).
f If you do not want to change additional
settings, press Black Start or
Color Start.
b Load your document.
c Enter the number of copies you want.
Contrast
7
d Press d or c to display Tray Use.
Press Tray Use.
Adjust the contrast to help an image look
sharper and more vivid.
e Press MP>T1, M>T1>T2 , T1>MP,
T1>T2>M , Tray#1 Only,
a Press
(COPY).
Tray#2 Only or MP Only.
b Load your document.
1
T2and Tray#2 Onlyappears only if the
optional lower tray is installed.
c Enter the number of copies you want.
f If you do not want to change additional
settings, press Black Start or
Color Start.
d Press d or c to display Contrast.
Press Contrast.
e Press d to decrease the contrast or
press c to increase the contrast.
Press OK.
Note
To change the default setting for Tray
Use, see Tray Use in copy mode in
Chapter 2 of the Basic User's Guide.
f If you do not want to change additional
settings, press Black Start or
Color Start.
54
Making copies
Sorting copies using the ADF
7
Making N in 1 copies
(page layout)
7
You can sort multiple copies. Pages will be
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so
on.
You can reduce the amount of paper used
when copying by using the N in 1 copy
feature. This allows you to copy two or four
pages onto one page. If you want to copy
both sides of an ID card onto one page, see
a Press
(COPY).
b Load your document in the ADF.
c Enter the number of copies you want.
IMPORTANT
d Press d or c to display Stack/Sort.
Press Stack/Sort.
• Please make sure the paper size is set to
Letter, A4, Legalor Folio.
e Press Sort.
• You cannot use the Enlarge/Reduce
setting with the N in 1 feature.
f If you do not want to change additional
settings, press Black Start or
Color Start.
• (P) means Portrait and (L) means
Landscape.
7
Note
a Press
(COPY).
Stack/Sortis active only when the
document is in the ADF.
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Page Layout.
Press Page Layout.
e Press d or c to display Off (1 in 1),
2 in 1 (P), 2 in 1 (L),
2 in 1 (ID) , 4 in 1 (P)or
4 in 1 (L).
Press the button you want.
1
f If you do not want to change additional
settings, press Black Start or
Color Start to scan the page.
If you placed the document in the ADF,
the machine scans the pages and starts
printing.
If you are using the scanner glass, go
g After the machine scans the page, press
Yesto scan the next page.
55
Chapter 7
h Place the next page on the scanner
glass.
If you are copying from the scanner
glass:
7
Press Black Start or Color Start.
the layout.
Insert your document face down in the
direction shown below:
2 in 1 (P)
i After all the pages have been scanned,
If you are copying from the ADF:
7
2 in 1 (L)
Insert your document face up in the direction
shown below:
2 in 1 (P)
4 in 1 (P)
4 in 1 (L)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
56
Making copies
h Press Black Start or Color Start. The
machine scans the other side of the card
and prints the page.
2 in 1 ID Copy
7
You can copy both sides of your identification
card onto one page, keeping the original card
size.
Note
When 2 in 1 ID Copy is chosen, the
machine sets the quality to Photoand the
contrast to +2.
Note
You can copy an identification card to the
extent permitted under applicable laws.
See Legal limitations for copying in the
Safety and Legal Booklet.
a Press
(COPY).
b Place your identification card face down
on the left side of the scanner glass.
7
Even if a document is placed on the
ADF, the machine scans the data
from the scanner glass.
c Enter the number of copies you want.
d Press d or c to display Page Layout.
Press Page Layout.
e Press d or c to display 2 in 1 (ID).
Press 2 in 1 (ID).
f Press Black Start or Color Start.
After the machine scans the first side of
the card, the LCD will display Turn
over the ID card Then Press
Start.
g Turn over your identification card and
place it on the left side of the scanner
glass.
57
Chapter 7
Adjusting Color (Saturation)
7
Setting your changes as the
new default
7
You can change the default setting for color
saturation.
You can save the copy settings for Quality,
Brightness, Contrastand
Color Adjustyou use most often by
setting them as the default. These settings
will stay until you change them again.
a Press
(COPY).
b Load your document.
c Enter the number of copies you want.
a Press
(COPY).
d Press d or c to display Color Adjust.
Press Color Adjust.
b Press d or c to choose the setting you
want to change, and then press the new
option.
e Press Red, Greenor Blue.
Repeat this step for each setting you
want to change.
f Press d to decrease or c to increase the
color saturation.
c After changing the last setting, press
d or c to display Set New Default.
Press Set New Default.
Press OK.
adjust the next color. Press
.
d Press Yes.
h If you do not want to change additional
settings, press Black Start or
Color Start.
e Press Stop/Exit.
Restoring all copy settings to
the factory settings
7
You can restore all the copy settings you
have changed to the factory settings. These
settings will stay until you change them again.
a Press
(COPY).
b After changing the last setting, press
d or c to display Factory Reset.
Press Factory Reset.
c Press Yes.
d Press Stop/Exit.
58
Making copies
Rename your favorite setting
7
Setting your favorites
7
After you stored your favorite setting, you can
rename it.
You can store the copy settings that you use
most often by setting them as a favorite. You
can set up to three favorites.
a Press
(COPY).
a Press
(COPY).
b Press d or c to display
Favorite Settings.
b Choose the copy option and settings
Press Favorite Settings.
you want to store.
c Press Rename.
c Press d or c to display
Favorite Settings.
d Press the favorite setting you want to
Press Favorite Settings.
rename.
d Press Store.
e Enter the new name (up to 12
characters).
e Press the location where you want to
store your setting for Favorite:1,
Favorite:2or Favorite:3.
f Press OK.
7
f Do one of the following:
If you want to rename your setting,
press
to delete characters. Then
enter the new name (up to 12
characters). Press OK.
If you do not want to rename your
setting, press OK.
Retrieving your favorite setting
7
When you are ready to use one of your
favorite set of settings, you can recall it.
a Press
(COPY).
b Press Favorite.
c Press the favorite setting you want to
retrieve.
d Press Black Start or Color Start.
59
Routine maintenance
A
A
Cleaning the outside of the
machine
Cleaning and checking
the machine
A
A
a Turn off the machine’s power switch.
Unplug the telephone line cord first,
disconnect all cables, and then unplug
the power cord from the AC power
outlet.
Clean the outside and inside of the machine
regularly with a dry, lint-free cloth. When you
replace the toner cartridge or the drum unit,
make sure that you clean the inside of the
machine. If printed pages are stained with
toner, clean the inside of the machine with a
dry, lint-free cloth.
b Pull the paper tray completely out of the
machine.
WARNING
DO NOT use cleaning materials that
contain ammonia, alcohol, any type of
spray, or any type of flammable substance
to clean the outside or inside of the
machine. Doing this may cause a fire or
electrical shock.
See To use the product safely in the
Safety and Legal Booklet for how to clean
the machine.
Be careful not to inhale toner.
IMPORTANT
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the surface of the machine.
60
Routine maintenance
c Wipe the outside of the machine with a
Cleaning the scanner
A
dry, lint-free soft cloth to remove dust.
a Turn off the machine’s power switch.
Unplug the telephone line cord first,
disconnect all cables, and then unplug
the power cord from the AC power
outlet.
b Unfold the ADF document support (1)
and then open the ADF cover (2).
Clean the white bar (3) and the scanner
glass strip (4) underneath it with a soft
lint-free cloth moistened with water.
Close the ADF cover (2) and fold the
ADF document support (1).
2
3
1
4
d Remove any paper that is in the paper
tray.
A
e Wipe the inside and the outside of the
paper tray with a dry, lint-free soft cloth
to remove dust.
c Lift the document cover (1).
Clean the white plastic surface (2) and
scanner glass (3) underneath it with a
soft lint-free cloth moistened with water.
1
2
f Re-load the paper and put the paper tray
firmly back in the machine.
3
g Plug the machine’s power cord back into
the AC power outlet first, connect all
cables, and then plug in the telephone
line cord. Turn on the machine’s power
switch.
61
d In the ADF unit, clean the white bar (1)
and the glass strip (2) underneath it with
a soft lint-free cloth moistened with
water.
Cleaning the laser scanner
windows
A
a Turn off the machine’s power switch.
Unplug the telephone line cord first,
disconnect all cables, and then unplug
the power cord from the AC power
outlet.
1
2
b Press the front cover release button and
then open the front cover.
Note
In addition to cleaning the scanner glass
and glass strip with a soft lint-free cloth
moistened with water, run your finger tip
over the glass to see if you can feel
anything on it. If you feel dirt or debris,
clean the glass again concentrating on
that area. You may need to repeat the
cleaning process three or four times. To
test, make a copy after each cleaning.
e Plug the machine’s power cord back into
the AC power outlet first, connect all
cables, and then plug in the telephone
line cord. Turn on the machine’s power
switch.
62
Routine maintenance
c Hold the green handle of the drum unit.
d Turn the green lock lever (1) at the left of
the machine counterclockwise to the
release position. Holding the green
handles of the drum unit, lift the front of
the drum unit and remove it from the
machine.
Pull the drum unit out until it stops.
1
A
63
e Wipe the four scanner windows (1) with
IMPORTANT
a dry, lint-free cloth.
• We recommend that you place the drum
unit and/or the toner cartridge on a clean,
flat surface with a sheet of disposable
paper or cloth underneath it in case you
accidentally spill or scatter toner.
• To prevent damage to the machine from
static electricity, DO NOT touch the
electrodes shown in the illustration.
1
f Make sure the green lock lever (1) is in
the release position as shown in the
illustration.
• Hold the green handles of the drum unit
when you carry it. DO NOT hold the sides
of the drum unit.
1
64
Routine maintenance
g Match the guide ends (2) of the drum
unit to the c marks (1) on both sides of
the machine, then gently slide the drum
unit into the machine until it stops at the
green lock lever.
i Push the drum unit in until it stops.
1
2
A
h Turn the green lock lever (1) clockwise
to the lock position.
j Close the front cover of the machine.
k Plug the machine’s power cord back into
the AC power outlet first, connect all
cables, and then plug in the telephone
line cord. Turn on the machine’s power
switch.
1
65
e Clean the corona wires inside the drum
unit by gently sliding the green tabs from
left to right and right to left several times.
Note
• Be sure to return the tab to the home
position (a) (1). If you do not, printed
pages may have a vertical stripe.
• We recommend that you clean the corona
wire for each color. If you want to clean
only the corona wire of the color that
caused the print quality problem, see the
illustration below to identify the position of
each of the corona wires.
1
C
c
M
m
Y
y
K
k
C: Corona wire for Cyan
M: Corona wire for Magenta
Y: Corona wire for Yellow
K: Corona wire for Black
c: Cyan toner position label
m: Magenta toner position label
y: Yellow toner position label
k: Black toner position label
The corona wires for black, yellow and
magenta are located under the next toner
cartridge. For example, when you clean
the corona wire for black, you need to
remove the yellow toner cartridge to
access the corona wire for black.
68
Routine maintenance
f Close the corona wire cover.
h Hold the handle of the toner cartridge
and slide the toner cartridge into the
drum unit, then slightly pull it toward you
until you hear it click into place. Make
sure that you match the toner cartridge
color to the same color label on the drum
unit. Repeat this for all the toner
cartridges.
A
C
M
Y
three remaining corona wires.
K
C - Cyan
M - Magenta
K - Black
Y - Yellow
69
i Push the drum unit in until it stops.
Cleaning the drum unit
A
If your printout has colored dots or other
repeating marks at 3.7 in. (94 mm) intervals,
the drum may have foreign material, such as
glue from a label stuck on the drum surface.
Follow the steps below to solve the problem.
a Make sure that the machine is in the
Ready mode.
b Press MENU.
c Press a or b to display
Print Reports.
Press Print Reports.
d Press a or b to display
Drum Dot Print.
Press Drum Dot Print.
e The machine will display
Press Start. Press Black Start or
Color Start.
f Turn off the machine’s power switch.
Unplug the telephone line cord first,
disconnect all cables, and then unplug
the power cord from the AC power
outlet.
j Close the front cover of the machine.
70
Routine maintenance
g Press the front cover release button and
h Hold the green handle of the drum unit.
then open the front cover.
Pull the drum unit out until it stops.
A
71
i Turn the green lock lever (1) at the left of
the machine counterclockwise to the
release position. Holding the green
handles of the drum unit, lift the front of
the drum unit and remove it from the
machine.
IMPORTANT
• We recommend that you place the drum
unit on a clean, flat surface with a sheet of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.
1
• To prevent damage to the machine from
static electricity, DO NOT touch the
electrodes shown in the illustration.
• Hold the green handles of the drum unit
when you carry it. DO NOT hold the sides
of the drum unit.
72
Routine maintenance
j Hold the handle of the toner cartridge
and slightly push it to unlock it. Then pull
it out of the drum unit. Repeat this for all
the toner cartridges.
• To prevent damage to the machine from
static electricity, DO NOT touch the
electrodes shown in the illustration.
IMPORTANT
• We recommend that you place the toner
cartridges on a clean, flat surface with a
sheet of disposable paper or cloth
underneath it in case you accidentally spill
or scatter toner.
A
• Handle the toner cartridge carefully. If
toner scatters on your hands or clothes,
immediately wipe or wash it off with cold
water.
• To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations.
73
k Turn the drum unit over by holding the
green handles. Make sure that the drum
unit gears (1) are on the left hand side.
m Confirm suspected area of the
appropriate color drum by using the
numbers beside the drum which relate
to the column numbers.
1
l Read following information from the
drum dot check sheet.
Dot color:
The color of printed dots is the color
of the drum you should clean.
Dot location:
The sheet has eight numbered
columns. The number of the column
with the printed dots in it is used to
find the dot position on the drum.
74
Routine maintenance
n Turn the drum unit gear toward you by
hand while looking at the surface of the
suspected area.
o When you have found the mark on the
drum that matches the drum dot check
sheet, wipe the surface of the drum
gently with a cotton swab until the mark
on the surface comes off.
IMPORTANT
• The drum is photosensitive so DO NOT
touch it with your fingers.
• DO NOT clean the surface of the
photosensitive drum with a sharp object.
A
• DO NOT use a scrubbing or wiping motion
because this might damage the drum.
p Turn the drum unit over by holding the
green handles.
75
q Hold the handle of the toner cartridge
and slide the toner cartridge into the
drum unit, then slightly pull it toward you
until you hear it click into place. Make
sure that you match the toner cartridge
color to the same color label on the drum
unit. Repeat this for all the toner
cartridges.
r Make sure the green lock lever (1) is in
the release position as shown in the
illustration.
1
C
M
Y
s Match the guide ends (2) of the drum
unit to the c marks (1) on both sides of
the machine, then gently slide the drum
unit into the machine until it stops at the
green lock lever.
K
1
2
C - Cyan
M - Magenta
K - Black
Y - Yellow
76
Routine maintenance
t Turn the green lock lever (1) clockwise
w Plug the machine’s power cord back into
the AC power outlet first, connect all
cables, and then plug in the telephone
line cord. Turn on the machine’s power
switch.
to the lock position.
1
u Push the drum unit in until it stops.
A
v Close the front cover of the machine.
77
c Tightly wring out a lint-free cloth soaked
in lukewarm water, and then wipe the
separator pad (1) of the paper tray with
it to remove dust.
Cleaning the paper pick-up
rollers
A
If you have paper feed problems, clean the
pick-up rollers as follows:
1
a Turn off the machine’s power switch.
Unplug the power cord from the AC
power outlet.
b Pull the paper tray completely out of the
machine.
d Wipe the two pick-up rollers (1) inside of
the machine to remove dust.
1
e Put the paper tray back in the machine.
f Plug the machine’s power cord back into
the AC power outlet. Turn on the
machine’s power switch.
78
Routine maintenance
Calibration
A
Note
• If an error message is displayed, press
Black Start or Color Start and try again.
(For more information, see
Error and maintenance messages in
Appendix B of the Basic User's Guide.)
The output density for each color may vary
depending on the environment the machine is
in, such as temperature and humidity.
Calibration helps you to improve the color
density.
®
• If you print using the Windows printer
a Press MENU.
driver, the driver will get the calibration
data automatically if both
Use Calibration Data and
Get Device Data Automatically are on.
(The default settings are on. See
Advanced tab in the Software User's
Guide.)
b Press a or b to display Printer.
Press Printer.
c Press a or b to display Calibration.
Press Calibration.
d Press Calibrate.
• If you print using the Macintosh printer
driver, you need to perform the calibration
using the Status Monitor. After turning
the Status Monitor on, choose Color
Calibration from the Control menu. (See
Status Monitor in the Software User's
Guide. When the Status Monitor is open,
choose Control / Color Calibration from
the menu bar.)
e The machine will display Calibrate?.
Press Yesto confirm.
f The machine will display Completed.
g Press Stop/Exit.
You can reset the calibration parameters
back to those set at the factory.
A
a Press MENU.
b Press a or b to display Printer.
Press Printer.
c Press a or b to display Calibration.
Press Calibration.
d Press Reset.
e The machine will display Reset?.
Press Yesto confirm.
f The machine will display Completed.
g Press Stop/Exit.
79
Auto Registration
A
Manual Registration
A
If color still appears incorrectly after auto-
registration, you will need to perform manual
registration.
Registration
A
If solid areas of color or images have cyan,
magenta or yellow fringes, you can use the
auto-registration feature to correct the
problem.
a Press MENU.
b Press a or b to display Printer.
Press Printer.
a Press MENU.
c Press a or b to display
Manual Regist..
b Press a or b to display Printer.
Press Printer.
Press Manual Regist..
c Press a or b to display Auto Regist..
Press Auto Regist..
d Press Print Chart.
e Press Mono Start or Color Start.
d The machine will display
Registration?.
Press Yes.
f When the machine has finished printing
the registration chart, press
Set Regist.to correct the color
manually.
e The machine will display Completed.
f Press Stop/Exit.
g Starting at 1 Magenta Lefton the
chart, check which colored bar has the
most uniform print density and enter its
number into the machine using d and c
on the LCD.
Repeat for 2 Cyan Left,
3 Yellow Left, 4, 5, 6to 9.
h Press OKif you finished entering the
numbers.
i Press Stop/Exit.
80
Routine maintenance
Frequency (Color Correction)
A
Checking the Page Counters
A
You can set how often the color correction
(Color Calibration and Auto Registration)
occurs. The default setting is Normal. The
color correction process consumes some
amount of the toner.
You can see the machine’s Page Counters
for copies, printed pages, reports and lists,
faxes or a summary total.
a Press MENU.
b Press a or b to display
Machine Info..
a Press MENU.
b Press a or b to display Printer.
Press Printer.
Press Machine Info..
c Press Page Counter.
c Press a or b to display Frequency.
Press Frequency.
The LCD shows number of pages for
Total, Fax/List, Copyor Print.
d Press Normal, Lowor Off.
e Press Stop/Exit.
d Press Total, Fax/List, Copyor
Printto see the page counters for
Color and Black & White.
e Do one of the following:
To see the other options, press
To exit, press Stop/Exit.
.
A
81
Checking the remaining life of
parts
Replacing periodic
maintenance parts
A
A
You can see the machine’s parts life on the
LCD.
The periodic maintenance parts will need to
be replaced regularly to maintain the print
quality. The parts listed below will have to be
replaced after printing approximately 50,000
a Press MENU.
b Press a or b to display
Machine Info..
pages for PF Kit MP and 100,000 pages
for PF Kit 1, PF Kit 2, Fuser and Laser.
Please call Brother Customer Service when
the following messages appear on the LCD.
Press Machine Info..
c Press Parts life.
1
Letter or A4 size single-sided pages.
d Press a or b to see the approximate
remaining parts life of the Drum,
Belt unit, Fuser, Laser,
PF Kit MP, PF Kit 1and
PF Kit 2.
LCD message
Description
Replace Parts
Fuser Unit
Replace the fuser unit.
Replace Parts
Laser Unit
Replace the laser unit.
e Press Stop/Exit.
Replace Parts
PF Kit 1
Replace the paper feeding
kit for the paper tray.
Note
Replace Parts
PF Kit 2
Replace the paper feeding
kit for the lower tray
(option).
The life check will be accurate only if you
have reset the part counter when you
installed a new part. It will not be accurate
if that part’s life counter was reset during
the life of the used part.
Replace Parts
PF Kit MP
Replace the paper feeding
kit for the multi-purpose
tray.
82
Routine maintenance
Packing and shipping
the machine
Note
• If for any reason you must ship your
machine, carefully repack the machine in
the original packaging to avoid any
damage during transit. The machine
should be adequately insured with the
carrier.
A
WARNING
This machine is heavy and weighs
approximately 62.8 lb (28.5 kg). To prevent
possible injuries at least two people should
lift the machine. Be careful not to pinch your
fingers when you put the machine down.
• If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts, including the drum unit, the toner
cartridges, and printed materials to use
with your ‘Exchange’ machine.
Make sure that you have the following parts
for repacking:
1
3
2
If you use a Lower Tray, carry it separately
from your machine.
A
1
2
Plastic bag for the waste toner box
IMPORTANT
Orange packing materials for locking the
internal parts (4 pieces)
When shipping the machine, the waste
toner box must be removed from the
machine and put in a plastic bag, and then
sealed. Failure to remove it and put it in a
plastic bag before shipping may cause
severe damage to the machine and may
void the warranty.
3
A piece of paper (Letter or A4) to protect the
belt unit (Please supply this yourself)
83
a Turn off the machine’s power switch.
Unplug the telephone line cord first,
disconnect all cables, and then unplug
the power cord from the AC power
outlet.
c Hold the green handle of the drum unit.
Pull the drum unit out until it stops.
b Press the front cover release button and
then open the front cover.
84
Routine maintenance
d Turn the green lock lever (1) at the left of
the machine counterclockwise to the
release position. Holding the green
handles of the drum unit, lift the front of
the drum unit and remove it from the
machine.
IMPORTANT
• Hold the green handles of the drum unit
when you carry it. DO NOT hold the sides
of the drum unit.
• We recommend that you place the drum
unit on a clean, flat surface with a piece of
disposable paper underneath it in case
you accidentally spill or scatter toner.
1
• Handle the toner cartridge and the waste
toner box carefully. If toner scatters on
your hands or clothes, immediately wipe
or wash it off with cold water.
• To prevent damage to the machine from
static electricity, DO NOT touch the
electrodes shown in the illustration.
A
85
e Hold the green handle of the belt unit
with both hands and lift the belt unit up,
then pull it out.
f Remove the two pieces of orange
packing material and discard them.
Note
This step is only necessary when you are
replacing the waste toner box for the first
time, and is not required for the
replacement waste toner box. The orange
packing pieces are installed at the factory
to protect your machine during shipment
from the factory.
86
Routine maintenance
g Remove the waste toner box from the
machine using the green handle, and
then put it in a plastic bag and seal the
bag completely.
h Put the belt unit back into the machine.
Make sure the belt unit is level and fits
firmly into place.
IMPORTANT
Handle the waste toner box carefully. If
toner scatters on your hands or clothes,
immediately wipe or wash it off with cold
water.
A
87
i Install orange packing materials to the
drum unit as follows:
To secure the toner cartridges, install
the matching orange packing strips
(1) (marked L and R) to the drum unit
on the left and right sides, as shown
in the illustration.
Attach the orange packing strip (2) to
the left side of the drum unit, as
shown in the illustration.
Slide the small orange packing
material (3) onto the metal shaft on
the right side of the drum unit, as
shown in the illustration.
2
1 L
1 R
3
88
Routine maintenance
j Put a piece of paper (Letter or A4) on the
belt unit to prevent damage to the belt
unit.
l Match the guide ends (2) of the drum
unit to the c marks (1) on both sides of
the machine, then gently slide the drum
unit into the machine until it stops at the
green lock lever.
1
2
k Make sure the green lock lever (1) is in
the release position as shown in the
illustration.
A
m Turn the green lock lever (1) clockwise
to the lock position.
1
1
89
n Push the drum unit in until it stops.
p Put the Styrofoam piece (2) into the
lower carton (1). Then put the waste
toner box in the Styrofoam piece.
FRONT
2
1
q Wrap the machine with a plastic bag.
Put the machine on the Styrofoam piece
(1).
o Close the front cover of the machine.
1
FRONT
90
Routine maintenance
r Put the Styrofoam piece (2) into the
back side of Styrofoam piece (1) as
shown in the illustration.
s Place the upper carton (1) over the
machine and the lower carton (2). Align
the joint holes of the upper carton with
the joint holes of the lower carton.
Secure the upper carton to the lower
carton using the four plastic joints (3) as
shown in the illustration.
2
1
3
1
3
A
2
3
91
t Put the two Styrofoam pieces (1) into the
carton matching the right of the machine
to the "RIGHT" mark on one of the
Styrofoam pieces, and the left of the
machine to the "LEFT" mark on the
other Styrofoam piece. Put the AC
power cord and printed materials in the
original carton as shown in the
illustration.
LEFT
RIGHT
1
1
Note
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts, including the drum unit, toner
cartridges, and printed materials to use
with your ‘Exchange’ machine.
u Close the carton and tape it shut.
92
Optional paper tray
(LT-300CL)
Memory board
B
B
MFC-9970CDW has 256 MB of standard
memory. The machine has one slot for
optional memory expansion. You can
increase the memory up to maximum of
512 MB by installing one SO-DIMM (Small
Outline Dual In-line Memory Module).
An optional lower tray can be installed, and it
2
can hold up to 500 sheets of 20 lb (80 g/m )
paper.
When an optional tray is installed, the
machine can hold up to 800 sheets of plain
paper.
SO-DIMM Types
B
You can install the following SO-DIMMs:
128 MB Kingston KTH-LJ2015/128
256 MB Kingston KTH-LJ2015/256
128 MB Transcend TS128MHP422A
256 MB Transcend TS256MHP423A
Note
For setup, see the Instructions that we have
supplied with the lower tray unit.
• For more information, visit the Kingston
Technology Web site at
• For more information, visit the Transcend
In general, the SO-DIMM must have the
following specifications:
Type: 144-pin and 16-bit output
CAS latency: 4
Clock frequency: 267 MHz (533 Mb/S/Pin) or
more
Capacity: 64, 128 or 256 MB
Height: 30.0 mm (1.18 in.)
DRAM type: DDR2 SDRAM
Note
• There might be some SO-DIMMs that will
not work with the machine.
• For more information, call the dealer you
bought the machine from or Brother
Customer Service.
94
Options
e Hold the SO-DIMM by the edges and
align the notches in the SO-DIMM with
the protrusions in the slot. Insert the
SO-DIMM diagonally (1), then tilt it
toward the interface board until it clicks
into place (2).
Installing extra memory
B
a Turn off the machine’s power switch.
Unplug the telephone line cord.
b Disconnect the interface cable from the
machine, and then unplug the power
cord from the AC power outlet.
1
2
Note
Be sure to turn off the machine’s power
switch before you install or remove the
SO-DIMM.
c Remove the plastic (1) and then
metal (2) SO-DIMM covers.
2
1
B
f Put the metal (2) and then the plastic (1)
SO-DIMM covers back on.
1
d Unpack the SO-DIMM and hold it by its
edges.
2
IMPORTANT
To prevent damage to the machine from
static electricity, DO NOT touch the
memory chips or the board surface.
g Plug the machine’s power cord back into
the AC power outlet first, and then
connect the interface cable.
95
h Plug in the telephone line cord. Turn on
the machine’s power switch.
Note
To make sure that you have installed the
SO-DIMM properly, you can print the user
settings page that shows the current
memory size. (See How to print a report
96
Glossary
C
C
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
Coding method
The document can be placed in the ADF
and scanned one page at a time
automatically.
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JBIG, if the
receiving machine has the same
capability.
Auto Reduction
Reduces the size of incoming faxes.
Automatic fax transmission
Sending a fax without picking up the
handset of the external telephone or
pressing Hook.
Communication error (or Comm. Error)
Automatic Redial
An error during fax sending or receiving,
usually caused by line noise or static.
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Backup Print
Your machine prints a copy of every fax
that is received and stored in memory.
This is a safety feature so you will not lose
messages during a power failure.
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
C
Batch Transmission
As a cost saving feature, all delayed faxes
to the same fax number will be sent as one
transmission.
Delayed Fax
Sends your fax at a specified later time
that day.
Beeper Volume
Distinctive Ring
Volume setting for the beep when you
press a key or make an error.
A subscriber service purchased from the
telephone company that gives you
another telephone number on an existing
telephone line. The Brother machine uses
the new number to simulate a dedicated
fax line.
Broadcasting
The ability to send the same fax message
to more than one location.
Cancel Job
Dual Access
Cancels a programmed print job and
clears the machine’s memory.
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax or receiving or
printing an incoming fax.
CNG tones
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
97
Easy Receive
Fine resolution
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
Gray Scale
ECM (Error Correction Mode)
The shades of gray available for copying
and faxing photographs.
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Group number
A combination of One Touch and
Speed Dial numbers that are stored on an
One Touch key or in a Speed Dial location
for Broadcasting.
Extension telephone
A telephone on the fax number that is
plugged into a separate telephone wall
jack.
Help List
External telephone
A printout of the complete Menu table that
you can use to program your machine
when you do not have the User’s Guides
with you.
A telephone that is plugged into the EXT
jack of your machine.
F/T Ring Time
Journal Period
The length of time that the Brother
machine pseudo/double-rings (when the
Receive Mode setting is Fax/Tel) to notify
you to pick up a voice call that it answered.
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
Fax Forwarding
Sends a fax received into the memory to
another pre-programmed fax number.
LCD (liquid crystal display)
The display screen on the machine that
shows interactive messages during
On-Screen Programming and shows the
date and time when the machine is idle.
Fax Journal
Lists information about the last
200 incoming and outgoing faxes. TX
means Transmit. RX means Receive.
Manual fax
Fax Receive Code
When you lift the handset of your external
telephone or press Hook so you can hear
the receiving fax machine answer before
you press Black Start or Color Start to
begin transmission.
Press this code (l51) when you answer a
fax call on an extension or external
telephone.
Fax Storage
You can store faxes in the memory.
Menu mode
Fax tones
Programming mode for changing your
machine’s settings.
The signals sent by sending and receiving
fax machines while communicating
information.
OCR (optical character recognition)
ScanSoft™ PaperPort™ 12SE with OCR
or Presto! PageManager software
application converts an image of text to
text you can edit.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
98
Glossary
One Touch
Keys on the machine’s control panel
Remote Retrieval Access
The ability to access your machine
remotely from a touch tone telephone.
where you can store numbers for easy
dialing. You can store a second number
on each key if you press 21-40 and the
One Touch key together.
Resolution
The number of vertical and horizontal lines
per inch.
Out of Paper Reception
Ring Delay
Receives faxes into the machine’s
memory when the machine is out of paper.
The number of rings before the machine
answers in Fax Onlyand Fax/Tel
modes.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
Ring Volume
Volume setting for the machine’s ring.
Scanning
Paging
The process of sending an electronic
image of a paper document into your
computer.
This feature enables your machine to call
your pager when a fax is received into its
memory.
Search
Pause
An electronic, alphabetical listing of stored
One Touch, Speed Dial, Group numbers
and LDAP.
Allows you to place a 3.5 second delay in
the dialing sequence while you are dialing
using the dial pad or while you are storing
One Touch and Speed Dial numbers.
Press Redial/Pause as many times as
needed for longer pauses.
Speed Dial
A pre-programmed number for easy
dialing. Press Address Book, then enter
the three-digit Speed Dial location and
press Black Start or Color Start to begin
the dialing process.
Polling
C
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender’s name and fax number.
Pulse (Canada only)
A form of rotary dialing on a telephone
line.
TAD (telephone answering device)
Real Time Transmission
You can connect an external device or
answering machine to the EXT. jack of
your machine.
When memory is full, you can send faxes
in real time.
Remaining Jobs
Telephone Answer Code
(Fax/Tel mode only)
You can check which programmed fax
jobs are waiting in the memory and cancel
the jobs individually.
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (#51).
Remote Access Code
Your own four-digit code (– – –l) that
allows you to call and access your
machine from a remote location.
Tel Index List
A listing of names and numbers stored in
One Touch and Speed Dial memory, in
numerical order.
99
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialing on the telephone line
used for Touch Tone telephones.
Transmission
The process of sending faxes over the
telephone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A report for each transmission, that shows
its date, time and number.
User Settings List
A printed report that shows the current
settings of the machine.
100
Index
D
A
D
Apple Macintosh
Daylight Savings Time ............................... 3
Deep Sleep mode ...................................... 4
Dialing
B
access codes and credit card
Broadcasting ............................................20
Drum unit
Dual access ............................................. 20
Duplex copy ............................................. 53
C
Canceling
broadcast in process .............................21
fax jobs in memory ................................23
Cleaning
E
Enlarge/Reduce ....................................... 52
Connecting
F
Fax codes
Fax forwarding
ControlCenter2 (for Macintosh)
ControlCenter4 (for Windows )
Copy
Fax, stand-alone
®
D
enlarge/reduce ......................................52
sort (ADF only) ......................................55
custom comments .................................25
printed form ...........................................26
receiving
at end of conversation ....................... 37
at end of conversation ....................... 19
broadcasting ...................................... 20
101
canceling from memory ......................23
delayed batch .....................................23
delayed fax .........................................22
polled transmit ....................................27
N
Network
faxing
printing
scanning
Fax/Tel mode
P
Page layout (N in 1) ................................. 55
programming your cell number ............. 29
programming your pager number ......... 29
PaperPort™ 12SE with OCR
See Software User’s Guide and Help in the
How-to-Guides.
G
H
PC-Fax
Polling
J
polled transmit ...................................... 27
Presto! PageManager
Jacks
convert to RJ11 jack
See Software User’s Guide. See also Help
Print
Printing
L
LCD (liquid crystal display)
M
Q
Machine information
Macintosh
Quality
Quick dial
access codes and credit card
broadcasting ......................................... 20
using groups ...................................... 20
group dial
Manual
transmission ..........................................19
Memory
102
R
T
Reducing
TAD (telephone answering device),
Telephone line
two-line telephone system .................... 41
Timer for mode keys .................................. 6
Two-line telephone system ...................... 41
incoming faxes ......................................36
Remote retrieval .......................................33
Remote setup
Transmission Verification ......................49
Resolution
V
Volume, setting
W
®
Windows
Wireless Network
S
Scanning
Security
D
Secure function lock
administrator password ........................8
103
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, Canada H9B 3H6
Visit us on the World Wide Web
This machine is approved for use in the country of purchase only. Local Brother companies or their
dealers will only support machines purchased in their own countries.
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