USER’S GUIDE
MFC-820CW
Brother numbers
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be
made from within that country.
Register your product
By registering your product with Brother International Corporation, you will be recorded as the
original owner of the product. Your registration with Brother:
„ may serve as confirmation of the purchase date of your product should you lose your receipt;
„ may support an insurance claim by you in the event of product loss covered by insurance; and,
„ will help us notify you of enhancements to your product and special offers.
Please complete and fax the Brother Warranty Registration And Test Sheet or, for your
convenience and most efficient way to register your new product, register on-line at
FAQs (frequently asked questions)
The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function
Center needs. You can download the latest software documents and utilities, read FAQs and
troubleshooting tips, and learn how to get the most from your Brother product.
Note
• You can check here for Brother driver updates.
• To keep your machine performance up to date, check here for the latest firmware upgrade (for
Windows® only).
i
For Customer Service
In USA:
1-800-284-4329 (voice)
1-901-379-1215 (fax)
1-800-284-3238 (TTY service for the hearing-impaired)
1-877-BROTHER (voice)
In Canada:
(514) 685-4898 (fax)
Service Center Locator (USA only)
For the location of a Brother authorized service center, call 1-800-284-4357.
Service Center Locations (Canada only)
For the location of a Brother authorized service center, call 1-877-BROTHER.
Brother fax back system (USA only)
Brother has installed an easy-to-use fax back system, so you can get instant answers to common
technical questions and product information for all Brother products. This system is available 24
hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index
of fax back subjects.
In USA only:
1-800-521-2846
ii
Ordering accessories and supplies
For best quality results use only genuine Brother accessories, which are available at most Brother
retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover,
or American Express credit card, you can order accessories directly from Brother. (In the USA,
you can visit us online for a complete selection of the Brother accessories and supplies that are
available for purchase.)
In USA:
1-888-879-3232 (voice)
1-800-947-1445 (fax)
In Canada:
Description
1-877-BROTHER (voice)
Item
Ink Cartridge Standard <black>
Ink Cartridge <cyan> (blue)
Ink Cartridge <magenta> (red)
Ink Cartridge <yellow>
Premium Glossy Photo Paper
(Letter size / 20 sheets)
Matte Inkjet Paper
LC41BK (Prints approx. 500 pages)
LC41C (Prints approx. 400 pages)
LC41M (Prints approx. 400 pages)
LC41Y (Prints approx. 400 pages)
BP60GLL
BP60ML
BP60PL
(Letter size / 25 sheets)
Inkjet Plain Paper
(Letter size / 250 sheets)
Telephone Line Cord
LG3077001
QPD120
Power Protector for A/C Power
Telephone Line Surges and Voltage
Spikes (2 outlets)
Power Protector for A/C Power
Telephone Line Surges and Voltage
Spikes (8 outlets)
FX120
User's Guide
LP0411001 (English for USA and Canada)
iii
Notice - Disclaimer of Warranties
(USA and Canada)
BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS
(COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S
LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF
ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE
ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY
SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION
MAY NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY
CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR
LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS
INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE
SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF
SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN
CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR
CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY
TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE
ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT
LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
iv
®
Brother One Year Limited Warranty and Replacement Service
(USA only)
Who is covered:
3 Damage caused by another device or
software used with this Product (including
but not limited to damage resulting from
„ This limited warranty (“warranty”) is given
only to the original end-use/retail purchaser
(referred to in this warranty as “Original
Purchaser”) of the accompanying product,
consumables and accessories (collectively
referred to in this warranty as “this
Product”).
„ If you purchased a product from someone
other than an authorized Brother reseller in
the United States or if the product was used
(including but not limited to floor models or
refurbished product), prior to your
purchase you are not the Original
Purchaser and the product that you
purchased is not covered by this warranty.
use of non Brother®-brand parts and
Consumable and Accessory Items);
4 Consumable and Accessory Items that
expired in accordance with a rated life; and,
5 Problems arising from other than defects in
materials or workmanship.
6 Normal Periodic Maintenance Items, such
as Paper Feeding Kit, Fuser and Laser
Units.
This limited warranty is VOID if this Product
has been altered or modified in any way
(including but not limited to attempted warranty
repair without authorization from Brother
and/or alteration/removal of the serial
number).
What is covered:
„ This Product includes a Machine and
Consumable and Accessory Items.
Consumable and Accessory Items include
but are not limited to print heads, toner,
drums, ink cartridges, print cartridges, refill
ribbons, therma PLUS paper and thermal
paper.
What to do if you think your Product is
eligible for warranty service:
Report your issue to either our Customer
Service Hotline at 1-800-284-4329 for Fax,
MFC and DCP and 1-800-276-7746 for
Printers, or to a Brother Authorized Service
Center within the applicable warranty
period. Supply Brother or the Brother
Authorized Service Center with a copy of your
dated bill of sale showing that this Product was
purchased within the U.S. For the name of
local Brother Authorized Service Center(s),
call 1-800-521-2846.
„ Except as otherwise provided herein,
Brother warrants that the Machine and the
accompanying
Consumable
and
Accessory Items will be free from defects in
materials and workmanship, when used
under normal conditions.
„ This warranty applies only to products
purchased and used in the United States.
For products purchased in, but used
outside, the United States, this warranty
covers only warranty service within the
United States (and does not include
shipping outside the United States).
What Brother will ask you to do:
After contacting Brother or
a
Brother
Authorized Service Center, you may be
required to deliver (by hand if you prefer) or
send the Product properly packaged, freight
prepaid, to the Authorized Service Center
together with a photocopy of your bill of sale.
You are responsible for the cost of
shipping, packing product, and insurance
(if you desire). You are also responsible for
loss or damage to this Product in shipping.
What is the length of the Warranty Periods:
„ Machines: one year from the original
purchase date.
„ Accompanying
Consumable
and
Accessory Items: 90 days from the original
purchase date or the rated life of
consumable, whichever comes first.
What Brother will do:
If the problem reported concerning your
Machine and/or accompanying Consumable
and Accessory Items is covered by this
warranty and if you first reported the problem
to Brother or an Authorized Service Center
within the applicable warranty period, Brother
or its Authorized Service Center will repair or
replace the Machine and/or accompanying
Consumable and Accessory Items at no
charge to you for parts or labor. The decision
as to whether to repair or replace the Machine
and/or accompanying Consumable and
Accessory Items is made by Brother in its sole
discretion. Brother reserves the right to supply
What is NOT covered:
This warranty does not cover:
1 Physical damage to this Product;
2 Damage caused by improper installation,
improper or abnormal use, misuse, neglect
or accident (including but not limited to
transporting this Product without the proper
preparation and/or packaging);
v
®
Brother One Year Limited Warranty and Replacement Service
(USA only)
a refurbished or remanufactured replacement
Machine and/or accompanying Consumable
and Accessory Items and use refurbished
parts provided such replacement products
conform to the manufacturer's specifications
for new product/parts. The repaired or
replacement Machine and/or accompanying
Consumable and Accessory Items will be
returned to you freight prepaid or made
available for you to pick up at a conveniently
located Authorized Service Center.
of the proof of purchase (bill of sale). The
replacement Machine you receive (even if
refurbished or remanufactured) will be
covered by the balance of the limited warranty
period remaining on the original Product, plus
an additional thirty (30) days. You will keep the
replacement Machine that is sent to you and
your original Machine shall become the
property of Brother. Retain your original
Accessory Items and a copy of the return
freight bill, signed by the courier.
If the Machine and/or accompanying
Consumable and Accessory Items are not
covered by this warranty (either stage), you
will be charged for shipping the Machine
and/or accompanying Consumable and
Accessory Items back to you and charged for
any service and/or replacement parts/products
at Brother's then current published rates.
The foregoing are your sole (i.e., only) and
exclusive remedies under this warranty.
What happens when Brother elects to
replace your Machine:
Limitations:
Brother is not responsible for damage to or
loss of any equipment, media, programs or
data related to the use of this Product. Except
for that repair or replacement as described
above, Brother shall not be liable for any
direct, indirect, incidental or consequential
damages or specific relief. Because some
states do not allow the exclusion or limitation
of consequential or incidental damages, the
above limitation may not apply to you.
THIS WARRANTY IS GIVEN IN LIEU OF ALL
OTHER WARRANTIES, WRITTEN OR
When a replacement Machine is authorized by
Brother, and you have delivered the Machine
to an Authorized Service Center, the
Authorized Service Center will provide you
with a replacement Machine after receiving
one from Brother. If you are dealing directly
with Brother, Brother will send to you a
replacement Machine with the understanding
that you will, after receipt of the replacement
Machine, supply the required proof of
purchase information, together with the
Machine that Brother agreed to replace. You
are then expected to pack the Machine that
Brother agreed to replace in the package from
the replacement Machine and return it to
Brother using the pre-paid freight bill supplied
by Brother in accordance with the instructions
provided by Brother. Since you will be in
possession of two machines, Brother will
require that you provide a valid major credit
card number. Brother will issue a hold against
the credit card account number that you
provide until Brother receives your original
Product and determines that your original
Product is entitled to warranty coverage. Your
credit card will be charged up to the cost of a
new Product only if: (i) you do not return your
original Product to Brother within five (5)
business days; (ii) the problems with your
original Product are not covered by the limited
warranty; (iii) the proper packaging
instructions are not followed and has caused
damage to the product; or (iv) the warranty
period on your original Product has expired or
has not been sufficiently validated with a copy
ORAL,
WHETHER
EXPRESSED
BY
AFFIRMATION, PROMISE, DESCRIPTION,
DRAWING, MODEL OR SAMPLE. ANY AND
ALL WARRANTIES OTHER THAN THIS
ONE, WHETHER EXPRESS OR IMPLIED,
INCLUDING IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE, ARE HEREBY
DISCLAIMED.
„ This Limited Warranty is the only warranty
that Brother is giving for this Product. It is
the final expression and the exclusive and
only statement of Brother's obligations to
you. It replaces all other agreements and
understandings that you may have with
Brother or its representatives.
„ This warranty gives you certain rights and
you may also have other rights that may
vary from state to state.
„ This Limited Warranty (and Brother's
obligation to you) may not be changed in
any way unless you and Brother sign the
same piece of paper in which we (1) refer
to this Product and your bill of sale date, (2)
describe the change to this warranty and
(3) agree to make that change.
Important:
We recommend that you keep all original
packing materials, in the event that you ship
this Product.
© 2003 Brother International Corporation
vi
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE
LIMITED WARRANTY
(Canada only)
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service
Centers, will repair this MFC/Facsimile machine free of charge if defective in material or
workmanship. This Limited Warranty does not include cleaning, consumables (including,
without limitation, print cartridges, print head, toner and drum) or damage caused by accident,
neglect, misuse or improper installation or operation, any damage caused from service,
maintenance, modifications, or tampering by anyone other than a Brother Authorized Service
Representative, or from the use of supplies or consumable items that are non-Brother
products. Operation of the MFC/Facsimile machine in excess of the specifications or with the
Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter
shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the
MFC/Facsimile machine must be delivered or shipped freight prepaid by the end
user/purchaser to a “Brother” Authorized Service Center, together with your Proof of
Purchase in the form of a Sales Receipt.
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable
models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the
Warranty. (Refer to your User's Guide for proper packaging.)
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print
head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your
User's Guide for proper packaging.)
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING,
WITHOUT
LIMITATION,
ANY
IMPLIED
WARRANTIES
OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE
EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.
No oral or written information, advice or representation provided by Brother, its Authorized
Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty
or modify this warranty. This warranty states Brother's entire liability and your exclusive
remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of this
MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential,
exemplary, or punitive damages, including lost profits, arising from the use of or inability to
use the product, even if advised by the end user/purchaser of the possibility of such damages.
Since some Provinces do not allow the above limitation of liability, such limitation may not
apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights
which vary from Providence to Providence.
Warranty Service is available at Brother Authorized Service Centers throughout
Canada. For Technical Support or for the name and location of your nearest
Authorized Service Center call 1-877-BROTHER.
Internet support: [email protected] or browse
Brother's Web Site: www.brother.com
Brother International Corporation (Canada) Ltd.
1 Rue Hôtel de Ville
Dollard-Des-Ormeaux, QC H9B 3H6
vii
Table of Contents
Finding information..........................................................................................2
Symbols used in this guide..............................................................................2
How to access the complete User’s Guide............................................................3
To view Documentation
(For Windows®)...........................................................................................3
To view Documentation
(For Macintosh®) .........................................................................................4
(For Windows®) ..................................................................................................5
LCD display screen ........................................................................................8
Recommended paper....................................................................................13
Handling and using special paper .................................................................13
Turning the machine on and off...........................................................................20
Turning the machine off.................................................................................20
Turning the machine on.................................................................................20
Setting the Mode Timer ................................................................................21
Setting the Paper Type..................................................................................21
Setting the Paper Size...................................................................................21
Setting the Ring Volume................................................................................22
Setting the Speaker Volume..........................................................................22
viii
Automatic Daylight Savings Time........................................................................23
LCD display .........................................................................................................23
Setting the LCD Contrast...............................................................................23
Setting the backlight brightness.....................................................................24
Setting the Off Timer .....................................................................................24
Entering Fax mode ..............................................................................................26
Faxing from the ADF ....................................................................................26
Faxing from the scanner glass ......................................................................27
Canceling a fax in progress...........................................................................27
Color fax transmission...................................................................................27
Broadcasting
(Black & White only) .........................................................................................28
To stop a Broadcast in progress....................................................................28
Additional sending operations..............................................................................29
Contrast.........................................................................................................29
Fax Resolution...............................................................................................29
Dual access
(Black & White only) ..................................................................................30
Real Time Transmission................................................................................30
Overseas Mode .............................................................................................31
Delayed Fax
(Black & White only) ..................................................................................31
Sending a fax manually .................................................................................32
Out of Memory message ...............................................................................33
Basic Receiving Operations.................................................................................34
Choosing the Receive Mode .........................................................................34
Setting the Ring Delay...................................................................................35
Easy Receive.................................................................................................36
Printing a fax from the memory .....................................................................37
ix
Distinctive Ring..............................................................................................39
Printing Caller ID List.....................................................................................42
Special line considerations............................................................................45
Using a cordless phone.................................................................................46
Speed-Dialing................................................................................................48
Search by Numerical Order...........................................................................49
Outgoing Call.................................................................................................49
Caller ID history.............................................................................................50
Fax Preview...................................................................................................57
Remote Retrieval.................................................................................................60
x
Remote Fax commands ................................................................................61
Retrieving fax messages ...............................................................................62
Fax reports...........................................................................................................63
Transmission Verification Report...................................................................63
Fax Journal (activity report)...........................................................................63
Reports..........................................................................................................64
Polling receive .....................................................................................................65
Sequential polling ..........................................................................................65
Polled transmit (Black & White only)....................................................................66
Set up for polled transmit...............................................................................66
How to copy.........................................................................................................68
Entering Copy mode......................................................................................68
Making a single copy.....................................................................................68
Making multiple copies ..................................................................................68
Stop copying..................................................................................................68
Changing copy settings .......................................................................................69
Print quality....................................................................................................69
Setting Paper Type........................................................................................70
Setting Paper Size.........................................................................................70
Adjusting Brightness......................................................................................70
Adjusting Contrast .........................................................................................71
Adjusting Color Saturation.............................................................................71
Sorting copies using the ADF........................................................................71
‘Out of Memory’ message....................................................................................73
Legal limitations...................................................................................................74
xi
Introduction..........................................................................................................76
Print All Photos..............................................................................................79
Print Photos...................................................................................................79
DPOF printing................................................................................................80
Changing print settings........................................................................................81
Print Quality...................................................................................................82
Setting Paper Type and Size.........................................................................82
Adjusting Brightness......................................................................................82
Cropping........................................................................................................83
How to scan to card.......................................................................................85
Understanding the Error Messages.....................................................................86
xii
Safety precautions...............................................................................................90
To use the machine safely.............................................................................90
Choosing a location .............................................................................................93
Important information...........................................................................................94
Important safety instructions..........................................................................94
Standard telephone and FCC Notices (These notices are in effect
on models sold and used in the United States only.) ................................95
Federal Communications Commission (FCC) Declaration of Conformity
(USA only).................................................................................................97
LAN connection .............................................................................................97
Trademarks ...................................................................................................98
Troubleshooting ..................................................................................................99
Error messages .............................................................................................99
Document jam ............................................................................................103
Printer jam or paper jam..............................................................................104
Dial Tone ....................................................................................................111
Phone line interference................................................................................111
Improving print quality........................................................................................112
Cleaning the print head ...............................................................................112
Checking the print quality ............................................................................112
Checking the printing alignment ..................................................................113
Checking the ink volume....................................................................................114
Packing and shipping the machine....................................................................114
Routine maintenance.........................................................................................116
Cleaning the scanner...................................................................................116
Cleaning the printer platen ..........................................................................117
Replacing an ink cartridge...........................................................................117
On-screen programming....................................................................................120
Memory storage...........................................................................................120
Menu keys .........................................................................................................120
Menu table...................................................................................................121
Entering Text ...............................................................................................133
xiii
Product description............................................................................................134
PhotoCapture Center™...............................................................................138
Printer..........................................................................................................141
Interfaces.....................................................................................................141
Computer requirements...............................................................................142
Consumable items.......................................................................................143
xiv
General Information
1
1
Cautions specify procedures you
Using this guide
1
1
1
must follow or avoid to prevent
possible damage to the machine or
other objects.
Thank you for buying a Brother machine!
Your machine is simple to use, with LCD
screen instructions to guide you through
programming it. You can make the most of
your machine by reading through this guide.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Finding information
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
All the chapter headings and subheadings
are listed in the Table of Contents. You will be
able to find information about a specific
feature or operation by checking the Index at
the back of this guide.
Symbols used in this guide
Throughout this guide you will see special
symbols alerting you to important warnings,
notes and actions. To make things clearer
and to help you press the correct keys, we
used special fonts and included some of the
messages that will appear in the LCD.
Bold
Boldtypefaceidentifiesspecific
keys on the machine control
panel.
Italics
Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier Text in the Courier New font
New
identifies messages on the
LCD of the machine.
Warnings tell you what to do to
prevent possible personal injury.
Electrical Hazard icons alert you to
possible electrical shock.
Hot Surface icons warn you not to
touch machine parts that are hot.
2
General Information
How to access the
complete User’s Guide
Note
If this window does not appear, use
1
1
Windows® Explorer to run the setup.exe
program from the root directory of the
Brother CD-ROM.
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of the Fax,
Printer, Scanner, PC Fax and Network. When
you are ready to learn detailed information
about these operations, read the complete
User’s Guide that is on the CD-ROM.
d Click Documentation.
e Click the documentation you want to
read.
„ Quick Setup Guide: Setup and
Software Installation Instructions
„ User’s Guide (3 manuals): User’s
Guide for stand-alone operations,
Software User’s Guide and Network
User’s Guide
To view Documentation
(For Windows )
®
1
From the Start menu, select Brother, MFL
Pro Suite MFC-820CW from the Programs
Group, and then select User’s Guide.
„ PaperPort® User’s Guide:
Document Management Software
How to view Documentation from the
CD-ROM main menu
How to find Scanning instructions
1
1
There are several ways you can scan
documents. You can find the instructions as
follows:
a Turn on your PC. Insert the Brother
CD-ROM labeledWindows® into your
CD-ROM drive.
Software User’s Guide
b If the model name screen appears, click
„ Scanning in Chapter 2 (For Windows®
your model name.
98/98SE/Me/2000 Professional and
Windows® XP)
c If the language screen appears, click
your language. The CD-ROM main
menu will appear.
„ ControlCenter2 in Chapter 3 (For
Windows® 98/98SE/Me/2000
Professional and Windows® XP)
„ Network Scanning in Chapter 4
PaperPort® User’s Guide
„ Instructions for scanning directly from
ScanSoft® PaperPort®
How to find Network setup
instructions
1
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. For
more information, or if your access point
supports SecureEasySetup™, please see
the Network User’s Guide.
3
Chapter 1
To view Documentation
(For Macintosh )
Presto!® PageManager® User’s Guide
®
1
„ Instructions for scanning directly from
Presto!® PageManager®
a Turn on your Macintosh®. Insert the
Brother CD-ROM labeled Macintosh®
into your CD-ROM drive. The following
window will appear.
How to find Network setup
instructions
1
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. For
more information, or if your access point
supports SecureEasySetup™, please see
the Network User’s Guide.
b Double-click the Documentation icon.
c The select Language screen appears,
double-click your language.
d Click the documentation you want to
read.
„ Quick Setup Guide: Setup and
Software Installation Instructions
„ User’s Guide (3 manuals): User’s
Guide for stand-alone operations,
Software User’s Guide and Network
User’s Guide
How to find Scanning instructions
1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
„ Scanning in Chapter 9 (For Mac OS® 9.1-
9.2/Mac OS® X 10.2.4 or greater)
„ ControlCenter2 in Chapter 10 (For Mac
OS® X 10.2.4 or greater)
„ Network Scanning in Chapter 11 (For
Mac OS® X 10.2.4 or greater)
4
General Information
How to access Brother
Support
(For Windows )
1
®
1
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center), Customer Service and Brother
the Brother CD-ROM.
„ Click Brother Support on the main menu.
The following screen will appear:
„ To access our web site
Page.
„ To view all Brother Numbers, including
Customer Service numbers for the USA
and Canada, click Support Information.
„ To access the USA Brother online
additional product and services
information, click Brother Mall.com.
„ For the latest news and product support
click Brother Solutions Center.
„ To return to the main page, click Back or
If you have finished, click Exit.
5
Chapter 1
Control panel overview
1
9
10.10.2006 Fax
20:45
Memory
04
1
2
3
1 Dial Pad
3 Ink
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
Lets you clean the print head, check the
print quality, and check the available ink
volume.
The # key lets you temporarily switch the
dialing mode during a telephone call from
Pulse to Tone.
4 Mode keys:
„
PhotoCapture
Lets you access PhotoCapture
Center™ mode.
2 Fax keys
„ Fax Preview
„
„
„
Copy
Lets you preview incoming faxes on
the LCD.
Lets you access Copy mode.
„ Redial/Pause
Fax
Redials any of the last 30 numbers you
called. It also puts a pause in Quick-
Dial numbers.
Lets you access Fax mode.
Scan
„ Hook
Lets you access Scan mode.
Press before dialing if you want to
make sure a fax machine will answer,
and then press Black Start or
Color Start.
Also, press this key after picking up the
handset of an external telephone
during the F/T double/pseudo-ring.
6
General Information
1
9
8
7
10.10.2006 Fax
20:45
Memory
04
4
5
6
5 Menu keys:
„ Volume keys
d c
6 Start keys:
„
Color Start
Lets you start sending faxes or making
copies in full color. Also lets you start a
scanning operation (in color or black &
white, depending on the scanning
setting in the ControlCenter2
software).
In Fax mode, you can press these keys
to adjust the ring volume.
„ a Search/Speed Dial
Lets you look up numbers that are
stored in the dialing memory. It also
lets you dial stored numbers by
pressing a two-digit number.
„
Black Start
Lets you start sending faxes or making
copies in black & white. Also lets you
start a scanning operation (in color or
black, depending on the scanning
setting in the ControlCenter2
software).
„ d or c
Press to scroll backward or forward to
a menu selection.
„ a or b
Press to scroll through the menus and
options.
7
Stop/Exit
Stops an operation or exits from a menu.
8 On/Off
You can turn the machine on or off.
„ Menu
Lets you access the Menu to program
your settings in the machine.
„ OK
9 LCD (liquid crystal display)
Lets you store your settings in the
machine.
Displays messages on the screen to help
you set up and use your machine.
„ Clear
Also, you can adjust the angle of the LCD
display by lifting it.
Press to cancel the current setting.
7
Chapter 1
b Press a or b to choose
General Setup.
LCD display screen
1
The LCD shows the current machine status
when the machine is idle.
MENU
General Setup
Fax
LAN
Print Reports
Initial Setup
10.10.2006 Fax
1
Select & Press
OK
20:48
c Press OK.
Memory
04
d Press a or b to choose Mode Timer.
2
3
4
5
MENU
1
Current Receive Mode
General Setup
Mode Timer
Paper Type
Paper Size
Volume
2 Mins
Plain
A4
Lets you see the current receive mode.
„ Fax(Fax only)
„ F/T(Fax/Tel)
„ TAD(External TAD)
„ Mnl(Manual)
Select & Press
OK
2
3
4
Fax in the machine’s memory
e Press OK.
Shows how many received faxes are in the
memory.
f Press a or b to choose 30 Secs.
Memory Status
MENU
Lets you see the available memory in the
machine.
General Setup
30 Secs
1 Min
2 Mins
5 Mins
Wireless Status
A four level indicator shows the current
wireless signal strength if you are using a
wireless connection.
Select & Press
OK
g Press OK.
You can see the current setting on the
LCD:
0
Max
5
Ink indicator
MENU
Lets you see the available ink volume.
General Setup
Mode Timer
Paper Type
Paper Size
Volume
30 Secs
Plain
A4
Basic Operations
1
For example to set Mode Timer to 30 Secs.
a Press Menu.
Select & Press
OK
h Press Stop/Exit.
8
General Information
About fax machines
1
1
Custom features
1
Fax tones and handshake
1
When someone is sending a fax, the machine
sends fax calling tones (CNG tones). These
are quiet, intermittent beeps every
Do you have Voice Mail on the phone
line?
1
4 seconds. You will hear them after you dial
and press Black Start or Color Start and
they will continue for about 60 seconds after
dialing. During that time, the sending
machine must begin the ‘handshake’ or
connection with the receiving machine.
If you have Voice Mail on the phone line
where you will install your new machine,
there is a strong possibility that Voice Mail
and the machine may conflict with each other
while receiving incoming calls.
Why should there be problems?
1
Each time you use automatic procedures to
send a fax, you are sending CNG tones over
the phone line. You will soon learn to listen for
these quiet beeps each time you answer a
phone on your fax line, so you will know if you
are receiving a fax message.
Since both the machine and Voice Mail will
pick up the call after the number of rings you
have set, each of them has the ability to keep
the other from receiving calls.
For example, if Voice Mail is set to answer
after two rings and your machine is set to
answer after four, Voice Mail will stop your
machine from receiving faxes.
The receiving fax responds with fax receiving
tones, which are loud, chirping sounds. A
receiving fax chirps for about 40 seconds
over the phone line, and the LCD shows
Receiving.
If you set Voice Mail and the Brother machine
to answer after the same number of rings,
there is no way of knowing which one will
answer first. It is important to remember that
neither Voice Mail nor the machine can pass
the call back to the other after the call has
been answered.
If your machine is set to the Fax Only mode,
it will answer every call automatically with fax
receiving tones. If the other person hangs up,
your machine will continue to send the
‘chirps’ for about 40 seconds, and the LCD
continues to show Receiving. To cancel
receiving, press Stop/Exit.
How can you avoid possible
problems?
The fax ‘handshake’ is the time in which the
sending machine's CNG tones and the
receiving machine's ‘chirps’ overlap. This
must be for at least 2 to 4 seconds, so both
machines can understand how each is
sending and receiving the fax. The
handshake cannot begin until the call is
answered, and the CNG tones only last for
about 60 seconds after the number is dialed.
So it is important for the receiving machine to
answer the call in as few rings as possible.
1
A very good way to avoid problems like the
one mentioned, is to get a second phone
number on your present phone line.
Many people with Voice Mail choose another
service, which is called ‘Distinctive Ring’, and
they are very satisfied with it. (See Distinctive
Another way to avoid possible problems is to
replace your Voice Mail with an answering
machine. Your Brother machine is designed
to work with an answering machine or TAD
(telephone answering device).
9
Chapter 1
Note
When you have an external Telephone
Answering Device (TAD) on your fax line,
your TAD will decide the number of rings
before the call is answered.
ECM (Error Correction Mode)
1
The Error Correction Mode (ECM) is a way for
the machine to check a fax transmission
while it is in progress. If the machine detects
errors during fax transmission, it resends the
pages of the fax that had an error. ECM
transmissions are only possible between fax
machines that both have this feature. If they
do, you may send and receive fax messages
that are continuously being checked by the
machine.
10
Loading documents and paper
2
2
„ Make sure documents written with ink are
Loading documents
2
completely dry.
2
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.
a Fan the pages well. Make sure you put
the documents face down, top edge
first in the ADF until you feel them touch
the feed roller.
Using the ADF
2
b Adjust the paper guides to fit the width of
your documents.
The ADF can hold up to 10 pages and feeds
each sheet individually. Use standard 20 lb
(80 g/m2) paper and always fan the pages
before putting them in the ADF.
c Unfold the ADF Document Output
Support Flap (1).
Recommended environment
2
2
2
Temperature:
Humidity:
Paper:
68 to 86° F (20 to 30° C)
1
50% to 70%
2
20 lb LTR (80 g/m A4)
Document Sizes Supported
CAUTION
Length:
Width:
5.8 to14 in. (147 to 356 mm)
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
5.8 to 8.5 in. (147 to 216 mm)
2
Weight:
17 to 24 lb (64 to 90 g/m )
How to load documents
CAUTION
Using the scanner glass
2
You can use the scanner glass to fax, copy or
scan pages of a book or one page at a time.
DO NOT pull on the document while it is
feeding.
Document Sizes Supported
2
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
Length:
Width:
Up to 11 in. (297 mm)
Up to 8.5 in. (216 mm)
Up to 4.4 lb (2 kg)
Weight:
DO NOT use cardboard, newspaper or
fabric.
11
Chapter 2
How to load documents
Note
2
Scanning area
2
The scanning area depends on the settings in
the application you are using. The figures
below show the areas you cannot scan on
paper.
To use the scanner glass, the ADF must
be empty.
a Lift the document cover.
3
4
1
2
Usage Document Top (1)
Left (3)
Size
Bottom (2) Right (4)
b Using the document guidelines on the
left, center the document face down on
the scanner glass.
Fax
Letter
0.12 in.
(3 mm)
0.16 in.
(4 mm)
A4
0.12 in.
(3 mm)
0.04 in.
(1 mm)
Copy
Scan
Letter
A4
0.12 in.
(3 mm)
0.12 in.
(3 mm)
0.12 in.
(3 mm)
0.12 in.
(3 mm)
Letter
A4
0.12 in.
(3 mm)
0.12 in.
(3 mm)
0.12 in.
(3 mm)
0 in.
(0 mm)
c Close the document cover.
CAUTION
If you are scanning a book or thick
document, DO NOT slam the cover or
press on it.
12
Loading documents and paper
Handling and using special
paper
About paper
2
2
The print quality can be affected by the type
of paper you use in the machine.
„ Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
2
„ The coated side of glossy paper is shiny.
Avoid touching the shiny (coated) side.
Load glossy paper with the shiny side
facing down.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
We recommend testing various paper types
before buying large quantities.
„ Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
For best results, use the recommended paper.
„ When you print on inkjet paper (coated
paper), transparencies and glossy paper,
be sure to choose the proper media in the
‘Basic’ tab of the printer driver or in the
Paper Type setting of the menu (See
Improper Setup
„ When you print on Brother glossy paper,
load the instruction sheet included with the
glossy paper in the paper tray first, and
then put the glossy paper on the
instruction sheet.
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
„ When you use transparencies or glossy
paper, remove each sheet at once to
prevent smudging or paper jams.
1
„
Avoid touching the printed surface of the paper
immediately after printing; the surface may not
be completely dry and may stain your fingers.
1
1
0.08 in. (2 mm) or longer
Recommended paper
2
• Extremely shiny or highly textured paper
• Paper already printed on by a printer
To get the best print quality, we suggest using
Brother paper. (See table below.)
• Paper that cannot be arranged uniformly
when stacked
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
• Paper made with a short grain
Brother paper
Paper Type
Item
Letter Plain
BP60PL
BP60GLL
BP60ML
Letter Glossy
Letter Inkjet (Photo Matte)
13
Chapter 2
Paper type and size for each operation
2
Paper Type
Paper Size
Usage
Fax
Copy
Photo
Printer
Capture
Cut Paper
Letter
A4
8 1/2 × 11 in. (216 × 279 mm)
8.3 × 11.7 in. (210 × 297 mm)
8 1/2 × 14 in. (216 × 356 mm)
Yes
Yes
Yes
–
Yes
Yes
Yes
–
Yes
Yes
–
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Legal
Executive 7 1/4 × 10 1/2 in. (184 × 267 mm)
–
JIS B5
A5
7.2 × 10.1 in. (182 × 257 mm)
5.8 × 8.3 in. (148 × 210 mm)
4.1 × 5.8 in. (105 × 148 mm)
4 × 6 in. (102 × 152 mm)
–
–
–
–
Yes
–
–
A6
–
–
Cards
Photo
Photo L
Photo 2L
–
Yes
–
Yes
–
3 1/2 × 5 in. (89 × 127 mm)
5 × 7 in. (127 × 178 mm)
–
–
–
Yes
–
Index Card 5 × 8 in. (127 × 203 mm)
Post Card 1 3.9 × 5.8 in. (100 × 148 mm)
–
–
–
–
–
PostCard2 5.8 × 7.9 in. (148 × 200 mm)
–
–
–
(Double)
Envelopes
C5
Envelope
6.4 × 9 in. (162 × 229 mm)
4.3 × 8.7 in. (110 × 220 mm)
–
–
–
–
–
–
Yes
Yes
DL
Envelope
COM-10
Monarch
4 1/8 × 9 1/2 in. (105 × 241 mm)
3 7/8 × 7 1/2 in. (98 × 191 mm)
4.1 × 9.3 in. (105 × 235 mm)
–
–
–
–
–
–
–
–
–
Yes
Yes
Yes
JE4
Envelope
Transparencies Letter
A4
8 1/2 × 11 in. (216 × 279 mm)
8.3 × 11.7 in. (210 × 297 mm)
–
–
Yes
Yes
–
–
Yes
Yes
14
Loading documents and paper
Paper weight, thickness and capacity
2
Paper Type
Weight
Thickness
No. of sheets
Cut
Paper
Plain Paper
0.003 to 0.006 in. (0.08 to 0.15 mm)
0.003 to 0.01 in. (0.08 to 0.25 mm)
Up to 0.01 in. (Up to 0.25 mm)
Up to 0.01 in. (Up to 0.28 mm)
Up to 0.006 in. (Up to 0.15 mm)
Up to 0.01 in. (Up to 0.23 mm)
17 to 32 lb (64 to 120
100
2
g/m )
2
Inkjet Paper
20
17 to 53 lb (64 to 200
2
g/m )
Glossy Paper
20
20
30
30
Up to 58 lb (Up to 220
2
g/m )
Cards Photo Card
Index Card
Up to 64 lb (Up to 240
2
g/m )
Up to 32 lb (Up to 120
2
g/m )
Post Card
Up to 53 lb (Up to 200
2
g/m )
2
Envelopes
Up to 0.02 in. (Up to 0.52 mm)
–
10
10
20 to 25 lb (75 to 95 g/m )
Transparencies
–
1
2
Up to 50 sheets for Legal size paper 20 lb (80 g/m ).
2
Up to 100 sheets of 20 lb (80 g/m ) paper.
Paper capacity of the output paper
tray
2
Up to 25 sheets of 20 lb Letter or 80 g/m2 A4
paper.
„ Transparencies or glossy paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
„ Legal paper cannot be stacked on the
output paper tray.
15
Chapter 2
Printable area
2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. If you set the Borderless feature
to on, no unprintable areas will be shown.
Cut Sheet Paper
Envelopes
3
4
3
4
1
1
2
2
Top (1)
Bottom (2)
Left (3)
Right (4)
Cut Sheet
Envelopes
0.12 in. (3 mm)
0.47 in. (12 mm)
0.12 in. (3 mm)
0.94 in. (24 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
16
Loading documents and paper
c Pull out the paper support (1) and unfold
Loading paper, envelopes
and post cards
the paper support flap (2).
2
1
Loading paper or other media
2
2
a Pull the paper tray completely out of the
machine and remove the output paper
tray (1).
2
Note
Use the paper support flap for Letter,
Legal and A4 paper.
d Fan the stack of paper well to avoid
paper jams and mis-feeds.
1
b Press and slide the paper side guide (1)
to fit the paper width.
1
17
Chapter 2
e Gently put the paper into the paper tray
print side down and top edge first.
Check that the paper is flat in the tray
and below the maximum paper mark (1).
Make sure the paper side guides touch
the sides of the paper.
Loading envelopes
2
„ Use envelopes that weigh from 20 to 25 lb
(75 to 95 g/m2).
„ Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first.
1
CAUTION
To prevent possible damage to the feeding
mechanism, do not use the types of
envelopes shown below.
DO NOT USE ENVELOPES:
„ that are of a baggy construction
„ that are embossed (have raised writing on
them)
„ that have clasps on them
„ that are not sharply creased
„ that are preprinted on the inside
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
Rounded Double
flap flap
Triangular
flap
Glue
f Put the output paper tray back on and
push the paper tray firmly back into the
machine.
18
Loading documents and paper
How to load envelopes
2
c Adjust the size and margin in your
application.
a Before loading, press the corners and
sides of the envelopes to make them as
flat as possible.
2
Note
If the envelopes are ‘double-feeding,’ put
one envelope in the paper tray at a time.
How to load post cards
2
a Raise the paper stop (1) and put the
post cards (2) into the paper tray. Slide
the paper side guide (3) to fit the width of
the post cards.
b Put the envelopes into the paper tray
with the address side down and the
leading edge (top of the envelopes) in
first. Slide the paper side guide to fit the
width of the envelopes.
If you have problems when printing on
envelopes, try the following suggestions:
2
a Open the envelope flap.
b Make sure the open flap is either to the
side of the envelope or to the back edge
of the envelope when printing.
19
General setup
3
3
c Press a or b to choose
On/Off Setting.
Press OK.
Turning the machine
on and off
3
d Press a or b to choose
Fax Receive:On(or
Fax Receive:Off).
Press OK.
When the machine is idle, you can turn it on
and off by pressing the On/Off key.
Note
If you have connected an external
telephone or TAD, it is always available.
e Press Stop/Exit.
On/Off
setting
Receive
mode
Available
operations
Turning the machine off
3
Fax Receive:
Off
—
No machine
operations will be
available.
a Press and hold down the On/Off key
until the LCD shows Shutting Down.
The LCD light goes off.
(factory
setting)
Fax Receive: Fax Only
On
Fax Receive, Easy
Receive, Delayed
External
TAD
Turning the machine on
3
Fax , Fax Forward
,
Paging , Fax
a Press and hold down the On/Off key
until the LCD shows Please Wait.
The LCD shows the date and time.
Storage , Fax
Preview , PC Fax
Receive , Remote
Retrieval
„ You cannot
receive a fax
with
On/Off setting
3
You can customize the machine's On/Off
key. The factory setting is
Black Start or
Color Start.
Fax Receive:Off. Your machine will not
work when it is switched off, but it will clean
the print head periodically. The external TAD
or telephone will always work. If you turn this
setting to Fax Receive:On, you can
receive faxes or calls even when the machine
is switched off. (See Turning the machine on
and off on this page.)
Manual
Easy Receive,
Delayed Fax
Fax/Tel
„ You cannot
receive a fax
with
Black Start or
Color Start.
1
2
Set before you switch off the machine.
a Press Menu.
You cannot receive a fax automatically even if you
have set the receive mode to Fax/Tel.
b Press a or b to choose
General Setup.
Press OK.
20
General setup
Mode Timer
3
Paper settings
3
Setting the Mode Timer
3
Setting the Paper Type
3
The machine has four temporary mode keys
on the control panel: PhotoCapture, Copy,
Fax and Scan. You can change the amount of
time the machine takes after the last Copy,
Scan or PhotoCapture operation before it
returns to Fax mode. If you choose Off, the
machine stays in the mode you used last.
To get the best print quality, set the machine
for the type of paper you are using.
a Press Menu.
3
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Paper Type.
Press OK.
d Press a or b to choose Plain,
Inkjet, Glossy or Transparency.
Press OK.
e Press Stop/Exit.
Note
The machine ejects paper with printed
surfaces face up onto the paper tray in
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
Setting the Paper Size
3
c Press a or b to choose Mode Timer.
Press OK.
You can use five sizes of paper for printing
copies: Letter, Legal, A4, A5, and 4 × 6 in.
(10 × 15 cm) and three sizes for printing
faxes: Letter, Legal and A4. When you
change the size of paper you load in the
machine, you will need to change the paper
size setting at the same time so your machine
can fit an incoming fax on the page.
d Press a or b to choose 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Mins or
Off.
Press OK.
e Press Stop/Exit.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Paper Size.
Press OK.
21
Chapter 3
d Press a or b to choose Letter,
Legal, A4, A5or 4"x6".
Press OK.
Setting the Beeper Volume
3
You can change the beeper volume. The
factory setting is Low. When the beeper is on,
the machine will beep when you press a key,
make a mistake or after you send or receive
a fax.
e Press Stop/Exit.
Volume Settings
3
a Press Menu.
Setting the Ring Volume
3
b Press a or b to choose
General Setup.
Press OK.
You can turn the ring to Offor you can
choose the ring volume level. This setting will
stay until you change it again.
c Press a or b to choose Volume.
Press OK.
a Press d or c
.
d Press a or b to choose Beeper.
Press OK.
Setting the Ring Volume from the
menu
3
e Press a or b to choose Low, Med,
Highor Off
a Press Menu.
Press OK.
b Press a or b to choose
General Setup.
Press OK.
f Press Stop/Exit.
Setting the Speaker Volume
3
c Press a or b to choose Volume.
Press OK.
You can adjust the machine's one-way
speaker volume.
d Press a or b to choose Ring.
Press OK.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
e Press a or b to choose Low, Med,
Highor Off.
Press OK.
c Press a or b to choose Volume.
Press OK.
f Press Stop/Exit.
d Press a or b to choose Speaker.
Press OK.
e Press a or b to choose Low, Med,
Highor Off.
Press OK.
f Press Stop/Exit.
22
General setup
You can also adjust the speaker volume by
pressing Hook.
LCD display
3
a Press Hook.
Setting the LCD Contrast
3
b Press d or c
.
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
This setting will stay until you change it
again.
3
c Press Hook.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
Automatic Daylight
Savings Time
3
c Press a or b to choose
LCD Settings.
You can set the machine to change
automatically for daylight savings time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date/Timesetting.
Press OK.
d Press a or b to choose
LCD Contrast.
Press OK.
a Press Menu.
e Press a or b to choose Light, Medor
Dark.
b Press a or b to choose
General Setup.
Press OK.
Press OK.
f Press Stop/Exit.
c Press a or b to choose
Auto Daylight.
Press OK.
d Press a or b to choose On(or Off).
Press OK.
e Press Stop/Exit.
23
Chapter 3
Setting the backlight
brightness
Setting the Off Timer
3
3
You can set how long the LCD stays on after
the last key press. This is a power saving
feature. The machine can print, scan and
receive faxes and voice calls when the LCD is
off.
You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.
a Press Menu.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
LCD Settings.
c Press a or b to choose
LCD Settings.
Press OK.
Press OK.
d Press a or b to choose Backlight.
Press OK.
d Press a or b to choose Off Timer.
Press OK.
e Press a or b to choose Light, Medor
e Press a or b to choose 1 Min,
2 Mins, 3 Mins, 5 Mins, 10 Mins,
30 Minsor Off.
Dark.
Press OK.
Press OK.
f Press Stop/Exit.
f Press Stop/Exit.
Setting the Dim Timer for the
backlight
Note
3
When the display is off you can press any
key to turn it back on.
You can set how long the LCD backlight stays
on after the last key press.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
LCD Settings.
Press OK.
d Press a or b to choose Dim Timer.
Press OK.
e Press a or b to choose 10 Secs,
20 Secs, 30 Secsor Off.
Press OK.
f Press Stop/Exit.
24
Sending a fax
4
4
Entering Fax mode
4
When the machine is idle the date and time
appear on the LCD. When you want to send
a fax, or change fax send or receive settings,
When the option you want is highlighted,
press OK.
press the
green.
(Fax) key to illuminate it in
Faxing from the ADF
4
a Press
(Fax).
b Put the document face down in the ADF.
c Enter the fax number using the dial pad,
The LCD shows:
Speed-Dial or Search.
FAX
d Press Black Start or Color Start.
The machine starts scanning the
document.
09012345689
Fax Resolution
Standard
Auto
Contrast
Speed-Dial
Outgoing Call
Note
• To cancel, press Stop/Exit.
• If the memory is full, the fax will be sent in
real time.
Fax Start
Press
Press a or b to scroll through the Fax key
options. Some functions are only available
when sending black & white faxes.
26
Sending a fax
Faxing from the scanner glass
4
Faxing A4 size documents
from the scanner glass
4
You can use the scanner glass to fax pages
of a book one at a time. The documents can
be up to letter or A4 size.
When documents are A4 size, you need to
set Scan Size to A4. If you do not, the bottom
portion of the faxes will be missing.
You cannot send multiple pages for color
faxes.
a Press
(Fax).
Note
Since you can only scan one page at a
time, it is easier to use the ADF if you are
sending a multiple page document.
b Press a or b to choose Scan Size.
Press OK.
4
c Press a or b to choose A4(or
Letter).
Press OK.
a Press
(Fax).
b Load your document face down on the
Note
scanner glass.
You can save the setting you use most
often by setting it as default. (See
page 31.)
c Enter the fax number using the dial pad,
Speed-Dial or Search.
d Press Black Start or Color Start.
„ If you press Black Start, the
machine starts scanning the first
Canceling a fax in progress
4
If you want to cancel a fax while the machine
is scanning, dialing or sending, press
Stop/Exit.
„ If you press Color Start, the
machine starts sending the
document.
Color fax transmission
4
e Do one of the following:
„ To send a single page, press 2 to
choose No(or press Black Start
again).
Your machine can send a color fax to
machines that support this feature.
However, color faxes cannot be stored in the
memory. When you send a color fax, the
machine will send it in real time (even if
Real Time TXis set to Off).
The machine starts sending the
document.
„ To send more than one page, press
f Put the next page on the scanner glass.
Press OK.
The machine starts scanning the page.
additional page.)
Note
If the memory is full and you are faxing a
single page, it will be sent in real time.
27
Chapter 4
• Enter the long dialing sequence numbers
as you would normally, but remember that
each and Speed-Dial number counts as
one number, so the number of locations
you can store becomes limited. (See
Broadcasting
(Black & White only)
4
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, Speed-Dial
numbers and up to 50 manually dialed
numbers in the same broadcast.
• If the memory is full, press Stop/Exit to
stop the job. If more than one page has
been scanned, press Black Start to send
the portion that is in the memory.
After the broadcast is finished, a Broadcast
Report will be printed.
a Press
(Fax).
To stop a Broadcast in
progress
4
b Load your document.
c Press a or b to choose
Broadcasting.
a Press Menu.
Press OK.
b Press a or b to choose Fax.
Press OK.
d Press a or b to choose Add Number.
Press OK.
c Press a or b to choose
Remaining Jobs.
e Enter a number using Speed-Dial, a
Group, or the dial pad.
Press OK.
Press OK.
The LCD will show the fax number being
dialed and the Broadcast job number.
f After you have entered all the fax
press a or b to choose Complete.
Press OK.
d Press OK.
The LCD will ask you the following
message:
Clear?
YesiPress1
NoiPress2
g Press Black Start.
Note
e Press 1 to clear the number being
dialed.
• If you did not use up any of the numbers
for Groups, access codes or credit card
numbers, you can ‘broadcast’ faxes to as
many as 210 different numbers.
The LCD will then show the Broadcast
job number.
f Press OK.
The LCD will ask you the following
message:
• The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for
broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access and delayed
fax.
Clear?
YesiPress1
NoiPress2
g Press 1 to cancel the Broadcast.
h Press Stop/Exit.
28
Sending a fax
Contrast
4
Additional sending
operations
4
If your document is very light or very dark, you
may want to change the contrast.
Use Light to send a light document.
Use Dark to send a dark document.
Sending faxes using multiple
settings
4
When you send a fax you can choose any
combination of these settings: resolution,
contrast, overseas mode, delayed fax timer,
polling transmission and real time
transmission.
a Press
(Fax).
b Press a or b to choose Contrast.
Press OK.
4
c Press a or b to choose Auto, Light
or Dark.
a Press
(Fax).
Press OK.
The LCD shows:
Note
FAX
Even if you choose Lightor Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
09012345689
Fax Resolution
Standard
Auto
Contrast
Speed-Dial
Outgoing Call
• When you send a color fax.
• When you choose Photoas the Fax
Resolution.
Fax Start
Press
b Press a or b to choose any settings
you want to change.
Fax Resolution
4
Press OK.
The quality of a fax can be improved by
changing the fax resolution.
c After each setting is accepted, you can
continue to change more settings.
a Press
(Fax).
Note
b Press a or b to choose
Fax Resolution.
Press OK.
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by setting them as default.
These settings will stay until you change
them again. (See Setting your changes as
c Press a or b to choose the resolution
you want.
Press OK.
29
Chapter 4
Note
Note
You can choose four different resolution
settings for black & white faxes and two for
color.
If the Out of Memorymessage appears
while scanning documents, press
Stop/Exit to cancel or Black Start to send
the scanned pages.
Black & White
Standard
Suitable for most typed
documents.
Real Time Transmission
4
Fine
Good for small print and
transmits a little slower than
Standard resolution.
When you are sending a fax, the machine will
scan the document into the memory before
sending them. Then, as soon as the phone
line is free, the machine will start dialing and
sending.
S.Fine
Photo
Good for small print or artwork
and transmits slower than Fine
resolution.
If the memory is full, the machine will send the
document in real time (even if
Real Time TXis set to Off).
Use when the document has
varying shades of gray or is a
photograph. This has the
slowest transmission.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can
turn on Real Time TX.
Color
Standard
Suitable for most typed
documents.
To send a document at once without waiting
for memory transmission, set
Real Time TXto On.
Fine
Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
a Press
(Fax).
If you choose S.Fineor Photoand then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.
b Press a or b to choose
Real Time TX.
Press OK.
c Press a or b to choose On.
Press OK.
Dual access
(Black & White only)
4
Note
• In real time transmission, the automatic
redial feature does not work when using
the scanner glass.
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
• If you are sending a color fax, the machine
will send it in real time (even if
Real Time TXis set to Off).
To send a color fax, the machine will send the
document in real time (even if
Real Time TXis Off).
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
30
Sending a fax
Overseas Mode
4
Delayed Batch Transmission
(Black & White only)
4
If you are having difficulty sending a fax
overseas due to possible interference on the
phone line, we recommend that you turn on
the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a Press
(Fax).
4
b Load your document.
a Press
(Fax).
c Press a or b to choose
Overseas Mode.
Press OK.
b Press a or b to choose Batch TX.
Press OK.
c Press a or b to choose On.
Press OK.
d Press a or b to choose On(or Off).
Press OK.
d Press Stop/Exit.
Delayed Fax
(Black & White only)
4
Setting your changes as new
default
4
During the day you can store up to 50 faxes
in the memory to be sent within 24-hours.
These faxes will be sent at the time of day you
You can save the fax settings for
Fax Resolution, Contrast,
Real Time TXand Scan Sizeyou use
most often by setting them the default setting.
These settings will stay until you change
them again.
a Press
(Fax).
b Load your document.
a Press
(Fax).
c Press a or b to choose Delayed Fax.
Press OK.
b Press a or b to choose your new
setting.
d Press a or b to choose On.
Press OK.
Press OK.
Repeat this step for each setting you
want to change.
e Enter the time you want the fax to be
sent (in 24-hour format).
c After changing the last setting, press a
or b to choose Set New Default.
Press OK.
(For example, enter 19:45 for 7:45 PM.)
Press OK.
Note
d Press 1 to choose Yes.
e Press Stop/Exit.
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
31
Chapter 4
Restoring all the settings to
factory settings
Sending a fax manually
4
4
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
a Press
(Fax).
a Press
(Fax).
b Load your document.
b Press a or b to choose
Factory Reset.
Press OK.
c Pick up the handset of an external
phone or press Hook and listen for a dial
tone.
c Press 1 to choose Yes.
d Press Stop/Exit.
d Dial the fax number you want to call.
If you pressed Hook, dial using the
machine's dial pad. If you picked up the
external handset, dial on the external
phone.
Checking job status or
canceling a scheduled job
4
e When you hear the fax tone, press
Black Start or Color Start.
You can check which jobs are still waiting in
the memory to be sent and cancel a job. (If
there are no jobs, the LCD shows
No Jobs Waiting.)
f If you picked up the handset of an
external phone replace it.
a Press Menu.
Sending a fax at the end of a
conversation
4
b Press a or b to choose Fax.
Press OK.
At the end of a conversation you can send a
fax to the other party before you both hang
up.
c Press a or b to choose
Remaining Jobs.
Press OK.
Any waiting jobs appear on the LCD.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
d Press a or b to scroll through the jobs
and choose the job you want to cancel.
Press OK.
b Press
(Fax).
e Do one of the following:
„ To cancel, press 1 to choose Yes.
If you want to cancel another job go
c Load your document.
d Press Black Start or Color Start.
„ To exit without canceling, press 2 to
choose No.
e Replace the handset of an external
phone.
f Press Stop/Exit.
32
Sending a fax
Out of Memory message
4
If you get an Out of Memorymessage
while scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memorymessage
while scanning a subsequent page, you will
have the option to press Black Start to send
the pages scanned so far, or to press
Stop/Exit to cancel the operation.
4
Note
If you get an Out of Memorymessage
while faxing and you do not want to delete
your stored faxes to clear the memory,
you can send the fax in real time. (See
33
Receiving a Fax
5
5
Basic Receiving Operations
5
Choosing the Receive Mode
5
There are four different receive modes for your machine. You can choose the mode that best suits
your needs.
LCD
How it works
When to use it
Fax Only
(automatic receive)
The machine
automatically answers
every call as a fax.
For dedicated fax lines.
Fax/Tel
The machine controls the Use this mode if you expect to receive lots of fax
line and automatically messages and few telephone calls. You cannot use
answers every call. If the an answering machine on the same line, even if it is
call is a fax it will receive on a separate wall jack on the same line. You cannot
the fax. If the call is not a use the telephone company's Voice Mail in this
(fax and telephone)
(with an external or
extension telephone
only)
fax it will ring
mode.
(pseudo/double ring) for
you to pick up the call.
External TAD
The external answering
device (TAD)
automatically answers
every call.
Use this mode if you want to use an answering
machine connected to your machine.
(with an external
answering device only)
The External TAD setting works only with an
external answering machine. Ring Delay does not
work in this setting.
Voice messages are
stored on the external
TAD. If it is a fax call, the
machine receives the fax.
Manual
You control the phone line Use this mode if you do not receive many fax
and must answer every
call yourself.
messages, use Distinctive Ring, or if you are using a
computer on the same line.
(manual receive)
(with an external or
extension telephone
only)
If you answer and hear fax tones, wait until the
machine takes over the call, then hang up. (See
c Press a or b to choose
Receive Mode.
Choosing or changing your Receive
Mode
5
Press OK.
a Press Menu.
d Press a or b to choose Fax Only,
Fax/Tel, External TADor Manual.
Press OK.
b Press a or b to choose
Initial Setup.
Press OK.
e Press Stop/Exit.
34
Receiving a Fax
Setting the Ring Delay
5
Setting the F/T Ring Time
(Fax/Tel mode only)
5
The Ring Delay sets the number of times the
machine rings before it answers in Fax Only
or Fax/Telmode. If you have external or
extension phones on the same line as the
machine or subscribe to the telephone
company’s Distinctive Ring service, keep the
ring delay setting of 4.
If you set the Receive Mode to Fax/Tel, you
need to decide how long the machine will
signal you with its special pseudo/double-ring
when you have a voice call. (If it's a fax call,
the machine receives the fax.)
This pseudo/double-ring happens after the
initial ringing from the phone company. Only
the machine rings and no other phones on the
same line will ring with the special
pseudo/double-ring. However, you can still
answer the call on any telephone.
a Press Menu.
5
b Press a or b to choose Fax.
Press OK.
a Press Menu.
c Press a or b to choose
Setup Receive.
Press OK.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose Ring Delay.
Press OK.
e Press a or b to choose how many
times the line rings before the machine
answers (0-4).
d Press a or b to choose
F/T Ring Time.
Press OK.
Press OK.
If you choose 0, the line will not ring at
all.
e Press a or b to choose how long the
machine will ring to alert you that you
have a voice call (20, 30, 40 or 70
seconds).
f Press Stop/Exit.
Press OK.
f Press Stop/Exit.
Note
Even if the caller hangs up during the
pseudo/double-ringing, the machine will
continue to ring for the set time.
35
Chapter 5
Easy Receive
5
Printing a reduced incoming
fax (Auto Reduction)
5
If Easy Receive is On:
5
The setting will automatically reduce an
incoming fax to fit on one page of Letter,
Legal or A4 size paper. The machine works
out the reduction ratio by using the page size
of the document and your paper size setting
The machine receives fax calls automatically,
even if you lift the handset of an extension or
external phone. When you see Receiving
on the LCD or when you hear ‘chirps’ through
the handset of an extension phone connected
to another telephone wall jack, just replace
the handset and your machine will do the rest.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
If Easy Receive is Off:
5
You have to lift the handset of an external
phone, and then press Black Start or
Color Start on the machine.
c Press a or b to choose
Setup Receive.
Press OK.
If you are not at your machine, press l 5 1 on
the extension phone. (See Operation from
d Press a or b to choose
Auto Reduction.
Press OK.
Note
e Press a or b to choose On(or Off).
Press OK.
• If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external phone
handset, press the fax receive code l 5 1.
f Press Stop/Exit.
• If you send faxes from a computer on the
same phone line and the machine
intercepts them, set Easy Receive to Off.
Note
• Turn on this setting if you receive faxes
that are split onto two pages. However, if
the document is too long the machine may
still print on two pages.
a Press Menu.
• If left and right margins are cut off, turn on
this setting.
b Press a or b to choose Fax.
Press OK.
• When this feature is set to On, the Letter or
Legal faxes people send to you may
appear slightly shrunk even though your
machine prints them on Letter or Legal
paper. This is because the machine has to
print the Station ID of the sending machine
at the top of the page.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose
Easy Receive.
Press OK.
e Press a or b to choose On(or Off).
Press OK.
f Press Stop/Exit.
36
Receiving a Fax
Receiving a fax at the end of a
conversation
5
At the end of a conversation on an external
phone you can ask the other party to fax you
information before you both hang up.
a Ask the other party to put the document
in their machine and to press the Start or
Send key.
b When you hear the other machine's
CNG tones (beeps), press Black Start
or Color Start.
5
c Press 2 to receive a fax.
d Replace the handset of the external
phone.
Printing a fax from the
memory
5
If you have chosen paging or fax storage, you
can still print a fax from the memory when you
are at your machine. (See Turning off
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose Print Fax.
Press OK.
e Press Black Start.
37
Phone Services and External
devices
6
6
Press l 5 1 and wait for the chirp or until the
LCD shows Receiving, and then hang up.
Voice operations
6
Voice calls can be made either with an
extension or external telephone.
Note
You can also use the Easy Receive
feature to make your machine
automatically take the call. (See Easy
Tone or pulse
6
If you are using an external phone and have
a pulse dialing service, but need to send tone
signals (for example, for telephone banking),
follow the instructions below. If you have
Touch Tone service, you will not need this
feature to send tone signals.
Fax/Tel mode when the power
key is on
6
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time (pseudo/double-
ringing) to alert you to pick up a voice call.
a Lift the handset of the external phone.
b Press # on the control panel of your
machine. Any digits dialed after this will
send tone signals.
If you are at an extension phone, you'll need
to lift the handset during the F/T Ring Time
and then press # 5 1 between the
pseudo/double rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 5 1.
When you hang up, the machine will
return to the pulse dialing service.
Operation from extension
telephones
6
Fax/Tel mode when the power
key is off
If you answer a fax call on an extension or an
external telephone connected to the EXT.
jack of the machine, you can make your
machine take the call by using the Fax
Receive Code. When you press the Fax
Receive Code l 5 1, the machine starts to
receive the fax.
6
You can change the default setting of the
On/Off key to Fax Receive:Onso that you
can receive faxes when the power key is off.
mode will work in the following ways.
If the machine answers a voice call and
Fax/Tel mode does not work when the power
key is off. The machine will not answer
telephone or fax calls and will keep ringing. If
you are at an external or extension phone, lift
the handset and talk. If you hear fax tones,
hold the handset until Easy Receive activates
your machine. If the other party says they
want to send you a fax, activate the machine
by pressing l 5 1.
pseudo/double-rings for you to take over, use the
Telephone Answer Code # 5 1 to take the call at
If you answer a call and no one is on
the line:
6
You should assume that you're receiving a
manual fax.
38
Phone Services and External devices
What does Brother's ‘Distinctive Ring’
do?
Phone line services
6
6
Your machine supports the Caller ID and
Distinctive Ring subscriber telephone
services that some telephone companies
offer.
The Brother machine has a Distinctive Ring
feature that allows you to use your machine to
take full advantage of the telephone
company's Distinctive Ring service. The new
phone number on your line can just receive
faxes.
Note
• If you have Voice Mail, Call Waiting, Call
Waiting/Caller ID, RingMaster, an
Note
answering service, an alarm system or
other custom features on your telephone
line, it may affect the way your machine
You must pay for your telephone
company's Distinctive Ring service before
you program the machine to work with it.
Do you have Voice Mail?
6
6
If you have Voice Mail on the phone line that
you will install your new machine on, there is
a strong possibility that Voice Mail and the
machine will conflict with each other while
receiving incoming calls. However, the
Distinctive Ring feature allows you to use
more than one number on your line, so
both Voice Mail and the machine can work
together without any problems. If each one
has a separate phone number, neither will
interfere with the other's operations.
• If you have Voice Mail on your phone line,
read the following carefully.
Distinctive Ring
6
Brother uses the term ‘Distinctive Ring’ but
different telephone companies have other
names for this service such as SmartRing,
RingMaster, Teen-Ring, Indent-a-Call or
Indent-a-Ring.
If you decide to get the Distinctive Ring
service from the telephone company, you will
need to follow the directions on next page to
‘register’ the new Distinctive Ring pattern
they give you. This is so your machine can
recognize its incoming calls.
What does your telephone company's
‘Distinctive Ring’ do?
6
Your telephone company's Distinctive Ring
service allows you to have more than one
number on the same phone line. If you need
more than one phone number, it is
cheaper than paying for an extra line. Each
phone number has its own distinctive ring
pattern, so you will know which phone
number is ringing. This is one way you can
have a separate phone number for your
machine.
Note
You can change or cancel the Distinctive
Ring pattern at any time. You can switch it
off temporarily, and turn it back on later.
When you get a new fax number, make
sure you reset this feature.
Note
Please call your telephone company for
availability and rates.
39
Chapter 6
Before you choose the ring pattern to
register
Registering the Distinctive
Ring pattern
6
6
You can only register one Distinctive Ring
pattern with the machine. Some ring patterns
cannot be registered. The ring patterns below
are supported by your Brother machine.
Register the one your telephone company
gives you.
After you have set the Distinctive Ring feature
to on, the receive mode is set to Manual
automatically. You cannot change the receive
mode to another mode while the Distinctive
Ring is set to on.
a Press Menu.
Ring
Rings
Pattern
b Press a or b to choose Fax.
Press OK.
1
2
3
4
long-long
short-long-short
short-short-long
c Press a or b to choose
Miscellaneous.
Press OK.
very long (normal
pattern)
d Press a or b to choose Distinctive.
Press OK.
Note
If the ring pattern you received is not on
this chart, please call your telephone
company and ask for one that is
shown.
e Press a or b to choose Set.
Press OK.
f Press a or b to choose the stored ring
pattern you want to use.
„ The machine will only answer calls to its
Press OK.
registered number.
(You hear each pattern as you scroll
through the four patterns. Make sure
you choose the pattern that the
telephone company gave you.)
„ The first two rings are silent on the
machine. This is because the fax must
‘listen’ to the ring pattern (to compare it to
the pattern that was ‘registered’). (Other
telephones on the same line will ring.)
g Press Stop/Exit.
Distinctive Ring is now set to on.
„ If you program the machine properly, it will
recognize the registered ring pattern of the
‘fax number’ within 2 ring patterns and
then answer with a fax tone. When the
‘voice number’ is called, the machine will
not answer.
Turning off Distinctive Ring
6
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose Distinctive.
Press OK.
e Press a or b to choose Off.
Press OK.
40
Phone Services and External devices
f Press Stop/Exit.
Caller ID
6
Note
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
If you turn off Distinctive Ring, the
machine will stay in Manualreceive
mode. You will need to set the Receive
Mode again. (See Choosing the Receive
You can use a number in the Caller ID History
to send a fax, add it to Speed-Dial, or delete
page 50.)
After a few rings, the LCD shows the
telephone number of your caller (and name, if
available). Once you pick up the external
phone's handset, the Caller ID information
disappears from the LCD, but the call
information stays stored in the Caller ID
memory.
6
„ You can see the first 15 characters of the
number (or name).
„ The Out of Areamessage means the
call originated outside your Caller ID
service area.
„ The Private Callmessage means the
caller has intentionally blocked
transmission of information.
You can print a list of the Caller ID information
received by your machine. (See Printing
Note
Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
41
Chapter 6
Viewing Caller ID List
6
Printing Caller ID List
6
Caller ID memory stores information for up to
thirty calls. When the thirty-first call comes in,
information about the first call is erased. You
can scroll through Caller ID information to
review those calls made to your machine.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
d Press a or b to choose Caller ID.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
e Press a or b to choose
Print Report.
Press OK.
d Press a or b to choose Caller ID.
Press OK.
If no ID is stored, the beeper will sound
and No Caller IDwill appear on the
LCD.
e Press a or b to choose Display#.
Press OK.
f Press Black Start or Color Start.
The Caller ID of the last call will appear
on the display. If no ID is stored, the
beeper will sound and No Caller ID
will appear on the display.
g After printing has finished, press
Stop/Exit.
f Press a or b to scroll through the Caller
ID memory to choose the Caller ID you
want to view, and then press OK.
The LCD shows the caller's number and
the date and time of the call.
g Do one of the following:
„ To return to the Caller ID listing,
press d.
„ To finish viewing, press Stop/Exit.
Note
You can also view the Caller ID list by
pressing
42
Phone Services and External devices
The TAD must answer within four rings (the
recommended setting is two rings). The
machine cannot hear CNG tones until the
TAD has answered the call, and with four
rings there are only 8 to 10 seconds of CNG
tones left for the fax ‘handshake’. Make sure
you carefully follow the instructions in this
guide for recording your outgoing message.
We do not recommend using the toll saver
feature on your external answering machine if
it exceeds five rings.
Connecting an external
device to your machine
6
Connecting an external or
extension telephone
6
You can connect a separate telephone (or
telephone answering device) directly to your
machine as shown in the diagram below.
Connect the telephone line cord to the jack
labeled EXT.
Note
• If you do not receive all your faxes, reduce
the Ring Delay setting on your external
TAD.
1
6
• If You Subscribe to your Telephone
company's Distinctive Ring Service:
You may connect an external TAD to a
separate wall jack only if you subscribe to
your telephone company's Distinctive
Ring service, have registered the
distinctive ring pattern on your machine,
and use that number as a fax number. The
recommended setting is at least four rings
on the external TAD when you have the
telephone company's Distinctive Ring
Service. You cannot use the Toll Saver
setting.
2
1
2
Extension telephone
External telephone
When you are using an external phone, the
LCD shows Telephone.
• If You Do Not Subscribe to Distinctive
Ring Service:
You must plug your TAD into the EXT.
jack of your machine. If your TAD is
plugged into a wall jack, both your
machine and the TAD will try to control the
phone line. (See illustration below.)
Connecting an external TAD
(telephone answering device)
6
You may choose to connect an external
answering device. However, when you have
an external TAD on the same telephone line
as the machine, the TAD answers all calls
and the machine ‘listens’ for fax calling (CNG)
tones. If it hears them, the machine takes
over the call and receives the fax. If it does
not hear CNG tones, the machine lets the
TAD continue playing your outgoing message
so your caller can leave you a voice
message.
43
Chapter 6
f Set the Receive Mode to
Improper Setup
Unless you are using Distinctive Ring, the
TAD must be connected to the EXT jack of
the machine.
Recording outgoing message (OGM)
on an external TAD
6
Timing is important in recording this
message. The message sets up the ways to
handle both manual and automatic fax
reception.
1
1
a Record 5 seconds of silence at the
beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)
b Limit your speaking to 20 seconds.
c End your 20-second message by giving
your Fax Receive Code for people
sending manual faxes. For example:
‘After the beep, leave a message or
1
TAD
When the TAD answers a call, the LCD
shows Telephone.
send a fax by pressing l 5 1 and Start.’
Note
Connections
6
We recommend beginning your OGM with
an initial 5-second silence because the
machine cannot hear fax tones over a
resonant or loud voice. You may try
omitting this pause, but if your machine
has trouble receiving, then you must re-
record the OGM to include it.
The external TAD must be plugged into the
jack labeled EXT. Your machine cannot work
properly if you plug the TAD into a wall jack
(unless you are using Distinctive Ring).
a Plug the telephone line cord from the
telephone wall jack into the jack labeled
LINE.
b Plug the telephone line cord from the
external TAD into the jack labeled EXT.
(Make sure this cord is connected to the
TAD at the TAD's telephone line jack,
and not its handset jack.)
c Set your external TAD to four rings or
less. (The machine's Ring Delay setting
does not apply.)
d Record the outgoing message on your
external TAD.
e Set the TAD to answer calls.
44
Phone Services and External devices
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triple adapter.
Special line considerations
6
Roll over phone lines
6
A roll over phone system is a group of two or
more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or ‘rolled
over’ to the next available phone line in a
preset order.
Triplex Adapter
6
RJ14
Your machine can work in a roll over system
as long as it is the last number in the
sequence, so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call will be sent to
a line that does not have a fax machine. Your
machine will work best on a dedicated
line.
RJ11
RJ14
6
Installing machine, external two-line
TAD and two-line telephone
6
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords, the one that came with
your machine and two for your external two-
line TAD. You will need a fourth line cord if
you add a two-line telephone.
Two-line phone system
6
A two-line phone system is nothing more than
two separate phone numbers on the same
wall outlet. The two phone numbers can be
on separate jacks (RJ11) or mixed into one
jack (RJ14). Your machine must be plugged
into an RJ11 jack. RJ11 and RJ14 jacks may
be equal in size and appearance and both
may contain four wires (black, red, green,
yellow). To test the type of jack, plug in a two-
line phone and see if it can access both lines.
If it can, you must separate the line for your
a Put the two-line TAD and the two-line
telephone next to your machine.
Converting telephone wall outlets
6
There are three ways to convert to an RJ11
jack. The first two ways may require help from
the telephone company. You can change the
wall outlets from one RJ14 jack to two RJ11
jacks. Or you can have an RJ11 wall outlet
installed and slave or jump one of the phone
numbers to it.
b Plug one end of the telephone line cord
for your machine into the L2 jack of the
triplex adapter. Plug the other end into
the LINE jack on the back of the
machine.
c Plug one end of the first telephone line
cord for your TAD into the L1 jack of the
triplex adapter. Plug the other end into
the L1 or L1/L2 jack of the two-line TAD.
45
Chapter 6
d Plug one end of the second telephone
line cord for your TAD into the L2 jack of
the two-line TAD. Plug the other end into
the EXT. jack on the left side of the
machine.
If you are installing the machine to
work with a PBX
6
a It is not guaranteed that the unit will work
properly under all circumstances with a
PBX. Report any cases of problems first
to the company that handles your PBX.
1
2
b If all incoming calls will be answered by
a switchboard operator, we recommend
setting the Receive Mode to Manual. All
incoming calls should at first be
3
4
regarded as telephone calls.
1
2
3
4
Triplex Adapter
Two Line Phone
Custom features on your
phone line
External Two Line TAD
Machine
6
If you have Voice Mail, Call Waiting, Call
Waiting/Caller ID, RingMaster, an answering
service, an alarm system or any other custom
feature on one phone line it may create a
problem with the operation of your machine.
page 106.)
You can keep two-line telephones on other
wall outlets as always. There are two ways to
add a two-line telephone to the machine's
wall outlet. You can plug the telephone line
cord from the two-line telephone into the
L1+L2 jack of the triplex adapter. Or you can
plug the two-line telephone into the TEL jack
of the two-line TAD.
Using a cordless phone
6
Multi-line connections (PBX)
6
If your cordless telephone is connected to the
EXT. jack of the machine and you typically
carry the cordless handset elsewhere, it is
easier to answer calls during the Ring Delay.
Most offices use a central telephone system.
While it is often relatively simple to connect
the machine to a key system or a PBX
(Private Branch Exchange), we suggest that
you contact the company that installed your
telephone system and ask them to connect
the machine for you. It is advisable to have a
separate line for the machine.
If you let the machine answer first, you will
have to go to the machine so you can press
Hook to send the call to the cordless handset.
If the machine is to be connected to a multi-
line system, ask your installer to connect the
unit to the last line on the system. This
prevents the unit from being activated each
time a telephone call is received.
46
Phone Services and External devices
Changing the remote codes
6
The preset Fax Receive Code is l 5 1. The
preset Telephone Answer Code is # 5 1. If
you want to, you can replace them with your
own codes.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose
Remote Codes.
6
Press OK.
e Press a or b to choose On(or Off).
Press OK.
f Enter the new Fax Receive Code.
Press OK.
g Enter the new Telephone Answer Code.
Press OK.
h Press Stop/Exit.
Note
• If you are always disconnected when
accessing your external TAD remotely, try
changing the Fax Receive Code and
Telephone Answer Code to another three-
digit code (such as # # # and 9 9 9).
• Remote Codes might not work with some
telephone systems.
47
Quick-Dial Numbers and Dialing
Options
7
7
Dialing Options
7
Note
If the LCD shows Not Registered
when you enter a Speed-Dial number, a
number has not been stored at this
location.
You can dial in any of the following ways.
Manual dialing
7
Press all of the digits of the fax number.
Search by Alphabetical Order
7
You can search for names you have stored in
the Speed-Dial memory.
a Press Search/Speed Dial.
You can also choose Speed-Dialby
pressing
(Fax).
b Press a or b to choose
Alphabetical Order.
Press OK.
Speed-Dialing
7
Note
• Press l to make the LCD font size larger.
• Press # to make the LCD font size smaller.
a Press Search/Speed Dial.
c Use the dial pad to enter the first letter of
the name, and then press a or b to
choose the name and number you want
to call.
Press OK.
You can also choose Speed-Dialby
pressing
(Fax).
b Press the two-digit Speed-Dial number.
c If you have two numbers in the location,
press a or b to choose the number you
want to call.
Press OK.
48
Quick-Dial Numbers and Dialing Options
c Press a or b to choose Send a fax.
Press OK.
Search by Numerical Order
7
You can use the Speed-Dial location to
search for names and numbers you have
stored in Speed-Dial memories.
d Press Black Start or Color Start.
Note
In Real Time Transmission the automatic
redial feature does not work when using
the scanner glass.
a Press Search/Speed Dial.
You can also choose Speed-Dialby
pressing
(Fax).
b Press a or b to choose
Numerical Order.
Press OK.
Outgoing Call
7
The last 30 numbers you faxed to will be
stored in the outgoing call history. You can
choose one of these numbers to send a fax,
add it to Speed-Dial, or delete it from the
history.
Note
• Press l to make the LCD font size larger.
• Press # to make the LCD font size smaller.
a Press Redial/Pause.
c Enter the first digit (1 to 8) of a 2-digit
Speed-Dial location, and then press a
or b to choose the name and number
you want to call.
7
You can also choose Outgoing Call
by pressing
(Fax).
(For example, enter 3 to start your
search at Speed-Dial location 30.)
Press OK.
b Press a or b to choose the number you
want to call.
Press OK.
c Do one of the following:
„ To send a fax, press a or b to
choose Send a fax.
Press OK.
Fax Redial
7
If you are sending a fax manually and the line
is busy, press Redial/Pause, and then press
Black Start or Color Start to try again. If you
want to make a second call to a number you
recently dialed, you can press Redial/Pause
and choose one of the last 30 numbers from
the Outgoing Call List.
„ If you want to store the number,
press a or b to choose
Add to Speed-Dial.
Press OK.
„ Press a or b to choose Delete.
Press OK.
Redial/Pause only works if you dialed from
the control panel. If you are sending a fax
automatically and the line is busy, the
machine will automatically redial once after
five minutes.
Then, confirm the Delete by
pressing 1.
a Press Redial/Pause.
b Press a or b to choose the number you
want to redial.
Press OK.
49
Chapter 7
Caller ID history
7
Storing numbers for
easy dialing
7
This feature requires the Caller ID subscriber
service offered by many local telephone
You can set up your machine to do the
following types of easy dialing: Speed-Dial
and Groups for broadcasting faxes. When
you dial a Quick-Dial number, the LCD shows
the name, if you stored it, or the number.
The last 30 numbers of faxes you received
will be stored in the Caller ID history. You can
choose one of these numbers to send a fax,
add it to Speed-Dial, or delete it from the
history.
Note
If you lose electrical power, the Quick-Dial
numbers that are in the memory will not be
lost.
a Press
(Fax).
b Press a or b to choose
Caller ID hist..
Press OK.
Storing Speed-Dial numbers
7
c Press a or b to choose the number you
You can store up to 80 2-digit Speed-Dial
locations with a name, and each name can
have two numbers. When you dial you will
only have to press a few keys (For example:
Search/Speed Dial, the two-digit number,
and Black Start or Color Start).
want to call.
Press OK.
d Do one of the following:
„ To send a fax, press a or b to
choose Send a fax.
Press OK.
a Press Menu.
„ If you want to store the number,
press a or b to choose
Add to Speed-Dial.
Press OK.
b Press a or b to choose Fax.
Press OK.
„ Press a or b to choose Delete.
Press OK.
c Press a or b to choose
Set Quick-Dial.
Press OK.
d Press a or b to choose Speed-Dial.
Press OK.
Then, confirm the Delete by
pressing 1.
e Press a or b to choose the 2-digit
Speed-Dial location you want to store
the number in.
Note
You can print the Caller ID list. (See
Press OK.
f Do one of the following:
„ Enter the name (up to 15 characters)
using the dial pad.
Pause
7
Press Redial/Pause to put a 3.5-second
pause between numbers. If you are dialing
overseas, you can press Redial/Pause as
many times as needed to increase the length
of the pause.
Press OK.
(To help you enter letters, see
„ To store the number without a name,
press OK.
50
Quick-Dial Numbers and Dialing Options
g Enter the fax or telephone number (up to
f Press OK to confirm the fax or
20 digits).
telephone number.
Press OK.
g Do one of the following:
„ Enter the second fax or telephone
number (up to 20 digits).
Press OK.
h Do one of the following:
„ Enter the second fax or telephone
number (up to 20 digits).
Press OK.
„ If you do not want to store a second
number, press OK.
„ If you do not want to store a second
number, press OK.
h Press Stop/Exit.
i Do one of the following:
„ To store another Speed-Dial
„ To finish the setting, press
Stop/Exit.
Storing Speed-Dial numbers
from the Caller ID history
7
If you have the Caller ID subscriber service
from your telephone company you can also
store Speed-Dial numbers from incoming
calls in the Caller ID History. (See Caller ID
Storing Speed-Dial numbers
from Outgoing Calls
7
7
You can also store Speed-Dial numbers from
the Outgoing Call history.
a Press
(Fax).
a Press Redial/Pause.
b Press a or b to choose
Caller ID hist..
Press OK.
You can also choose Outgoing Call
by pressing
(Fax).
c Press a or b to choose the number you
b Press a or b to choose the name or
number you want to store.
Press OK.
want to store.
Press OK.
d Press a or b to choose
Add to Speed-Dial.
Press OK.
c Press a or b to choose
Add to Speed-Dial.
Press OK.
e Press a or b to choose the 2-digit
Speed-Dial location you want to store
the number in.
d Press a or b to choose the 2-digit
Speed-Dial location you want to store
the number in.
Press OK.
Press OK.
f Do one of the following:
„ Enter the name (up to 15 characters)
using the dial pad.
e Do one of the following:
„ Enter the name (up to 15 characters)
using the dial pad.
Press OK.
Press OK.
(To help you enter letters, see
„ To store the number without a name,
press OK.
(To help you enter letters, see
„ To store the number without a name,
press OK.
51
Chapter 7
g Press OK to confirm the fax or
•
If you want to erase the whole name or whole
number, press Clear when the cursor is under
the first character. The characters above and
to the right of the cursor will be deleted.
telephone number.
h Do one of the following:
„ Enter the second fax or telephone
number (up to 20 digits).
Press OK.
g Do one of the following:
„ Enter the name (up to 15 characters)
using the dial pad.
„ If you do not want to store a second
number, press OK.
Press OK.
„ If you do not want to change the
name, press OK.
i Press Stop/Exit.
Changing Speed-Dial names
or numbers
h Do one of the following:
„ Enter the new fax or telephone
number.
7
You can change or delete a Speed-Dial
number that has already been stored.
Press OK.
„ If you do not want to change the
number, press OK.
a Press Menu.
i Do one of the following:
„ Enter the second new fax or
telephone number (up to 20 digits).
Press OK.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Set Quick-Dial.
Press OK.
„ If you do not want to change the
number, press OK.
j Press Stop/Exit.
d Press a or b to choose Speed-Dial.
Press OK.
Setting up Groups for
Broadcasting
e Press a or b to choose the 2-digit
7
Speed-Dial location you want to change.
Press OK.
Groups, which can be stored on a Speed-Dial
location, allow you to send the same fax
message to many fax numbers by pressing
only Search/Speed Dial, the two-digit
location and Black Start. First, you'll need to
store each fax number in a Speed-Dial
location. Then you can include them as
numbers in the Group. Each Group uses up a
Speed-Dial location. You can have up to six
Groups, or you can assign up to 79 numbers
to one large Group.
f Do one of the following:
„ Press a or b to choose Change.
„ Press a or b to choose Delete.
Press OK.
Then, confirm the Delete by
pressing 1 and Stop/Exit.
Note
How to change the stored name or number:
•
If you want to change a character, press
to position the cursor under the character
you want to change, and then type over it.
d
or
c
a Press Menu.
52
Quick-Dial Numbers and Dialing Options
b Press a or b to choose Fax.
Press OK.
Changing Group name
7
a Press Menu.
c Press a or b to choose
Set Quick-Dial.
Press OK.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Set Quick-Dial.
Press OK.
d Press a or b to choose
Setup Groups.
Press OK.
d Press a or b to choose
Setup Groups.
e Press a or b to choose Group 1,
Group 2, Group 3, Group 4,
Group 5or Group 6for the Group
name where you will store the fax
numbers.
Press OK.
e Press a or b to choose the Group
name you want to change.
Press OK.
Press OK.
f Press a or b to choose the 2-digit
location where you want to add to the
Group.
f Press a or b to choose
Change Group name.
Press OK.
7
Press OK.
Note
g Press a or b to choose Add Number.
Press OK.
How to change the stored name or number:
•
If you want to change a character, press
d
or
h Press a or b to choose the number you
want to add.
c
to position the cursor under the character
you want to change, and then type over it.
If you want to erase the whole name or whole
number, press Clear when the cursor is under
the first character. The characters above and
to the right of the cursor will be deleted.
Press OK.
•
i After you have finished adding numbers
b to choose Complete.
g Enter the new name (up to 15
characters) using the dial pad.
Press OK.
Press OK.
example, type NEW CLIENTS).
j Press Stop/Exit.
h Press a or b to choose Complete.
Press OK.
Note
You can print a list of all the Speed-Dial
numbers. Group numbers will be marked
page 64.)
i Press Stop/Exit.
Deleting a Group
7
a Press Menu.
b Press a or b to choose Fax.
Press OK.
53
Chapter 7
c Press a or b to choose
Set Quick-Dial.
Press OK.
Access codes and credit card
numbers
7
Sometimes you may want to choose from
several long distance carriers when you make
a call. Rates may vary depending on the time
and destination. To take advantage of low
d Press a or b to choose
Setup Groups.
Press OK.
rates, you can store the access codes or long-
distance carriers and credit card numbers as
Speed-Dial numbers. You can store these
long dialing sequences by dividing them and
setting them up as separate Speed-Dial
numbers in any combination. You can even
include manual dialing using the dial pad. (See
e Press a or b to choose the Group you
want to delete.
Press OK.
f Press a or b to choose Delete.
Press OK.
Then, confirm the Delete by pressing 1.
g Press a or b to choose Complete.
Press OK.
For example, you have stored ‘555’ on
Speed-Dial: 03 and ‘7000’ on Speed-Dial: 02.
h Press Stop/Exit.
a Press Search/Speed Dial.
b Enter 03.
Deleting a number from a Group
7
a Press Menu.
Note
If you stored 2 numbers in one Speed-Dial
location, you will be asked which number
you want to send to.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Set Quick-Dial.
Press OK.
c Press a or b to choose Speed-Dial.
Press OK.
d Press a or b to choose
Setup Groups.
d Enter 02.
e Press Black Start or Color Start.
Press OK.
You will dial ‘555-7000’.
e Press a or b to choose the Group you
want to change.
To temporarily change a number, you can
substitute part of the number with manual
dialing using the dial pad. For example, to
change the number to 555-7001 you could
press Search/Speed Dial, 03 and then press
7001 using the dial pad.
Press OK.
f Press a or b to choose the number you
want to delete.
Press OK.
Then, confirm the Delete by pressing 1.
Note
g Press a or b to choose Complete.
Press OK.
If you must wait for another dial tone or
signal at any point in the dialing sequence,
create a pause in the number by pressing
Redial/Pause. Each key press adds a
3.5-second delay.
h Press Stop/Exit.
54
Advanced Fax Operation (Black
& White only)
8
8
You can only use one advanced fax
operation at a time:
f Enter the forwarding number (up to 20
digits).
Press OK.
„ Fax Forwarding
„ Paging
g Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
„ Fax Storage
„ Fax Preview
„ PC Fax Receive
„ Off
Note
• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is
the safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine. The
machine can store faxes approximately 24
hours if there is a power failure.
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the advanced fax
operations, an LCD question will appear.
• When Fax Forwarding is turned on your
machine will only receive black & white
faxes into memory. Color faxes will not be
received, unless the sending machine
converts them to black & white before
sending.
Fax Operations
8
8
Fax Forwarding
8
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
h Press Stop/Exit.
Paging
8
a Press Menu.
When you choose Paging, your machine
dials the pager number you have
programmed, and then dials your PIN
(Personal identification Number). This
activates your pager so you will know that you
have a fax message in the memory.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
If you have set Paging, a backup copy of the
received fax will automatically be printed at
the machine.
d Press a or b to choose
Fwd/Page/Store.
Press OK.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
e Press a or b to choose Fax Forward.
Press OK.
55
Chapter 8
c Press a or b to choose
Advanced Fax Operation.
Press OK.
Fax Storage
8
If you choose Fax Storage, your machine
stores the received fax in the memory. You
will be able to retrieve fax messages from
another location using the remote retrieval
commands.
d Press a or b to choose
Fwd/Page/Store.
Press OK.
e Press a or b to choose Paging.
Press OK.
If you have set Fax Storage, a backup copy
will automatically be printed at the machine.
f Enter your pager phone number
followed by # # (up to 20 digits).
Press OK.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
Do not include the area code if it is the
same as that of your machine.
For example, press:
c Press a or b to choose
Advanced Fax Operation.
Press OK.
1 8 0 0 5 5 5 1 2 3 4 # #.
g Do one of the following:
„ If your pager needs a PIN, enter the
PIN, press #, press Redial/Pause,
and then enter your fax number
followed by # #.
d Press a or b to choose
Fwd/Page/Store.
Press OK.
e Press a or b to choose Fax Storage.
Press OK.
Press OK.
For example, press:
1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5
5 6 7 8 9 # #
f Press Stop/Exit.
„ If you do not need a PIN, press:
Redial/Pause, and then enter your
fax number followed by # #. Press
OK.
Note
If Fax Storage is turned on your machine
cannot receive a color fax unless the
sending machine converts it to black &
white.
For example, press:
Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #
h Press Stop/Exit.
Note
• You cannot change a paging number or
PIN remotely.
• If Paging is turned on your machine
cannot receive a color fax unless the
sending machine converts it to black &
white.
56
Advanced Fax Operation (Black & White only)
b Press a or b to choose the fax you
Fax Preview
8
want to see.
Press OK.
If you choose Fax Preview you can view
received faxes on the LCD by pressing the
Fax Preview key. When the machine is in
Ready mode, a popup message will appear
on the LCD to alert you of new faxes. You can
continue all operations.
Note
If your fax is large there may be a delay
before it is displayed on the LCD.
c Press Stop/Exit.
When a fax is open the control panel keys will
perform the operations shown below.
Setting Fax Preview
8
a Press Menu.
Key
Description
b Press a or b to choose Fax.
Press OK.
Enlarge the fax.
Reduce the fax.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
a or b
Scroll vertically.
d or c
Scroll horizontally.
Rotate the fax clockwise.
d Press a or b to choose
Fwd/Page/Store.
Press OK.
Delete the fax.
8
Then, confirm the Delete by
pressing 1.
e Press a or b to choose Fax Preview.
Press OK.
Go back to the previous page.
Go to the next page.
f Press Stop/Exit.
Go to the next step.
Note
(Print, Back and Exit are
available.)
When Fax Preview is turned on your
machine can only print the color faxes it
receives. It cannot store them in memory.
Go back to the fax list.
Print the fax.
How to preview a fax
8
Black Start
When you receive the fax, you will see the
pop-up message on the LCD. (For example:
How to delete all faxes in the list
8
New Fax(es):02)
a Press Fax Preview.
a Press Fax Preview.
b Press a or b to choose Delete All.
Press OK.
You can see the new fax list.
Then, confirm the Delete by pressing 1.
Note
You can also see your old fax list by
pressing l. Press # to go back to your
new fax list.
57
Chapter 8
f Press a or b to choose <USB>or the
PC you want to receive.
Press OK.
How to print all faxes in the list
8
a Press Fax Preview.
b Press a or b to choose Print All.
Press OK.
g Press a or b to choose
Backup Print:Onor
Backup Print:Off.
Press OK.
PC Fax Receive
8
h Press Stop/Exit.
If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
Note
• PC Fax Receive is not supported in the
Mac OS®.
• Before you can set up PC Fax Receive
you must install the MFL-Pro Suite
software on you PC. Make sure your PC is
connected and turned on. (For details see
Chapter 6 in the Software User’s Guide on
the CD-ROM.)
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory. The number of received faxes
that are stored in the memory will appear at
the bottom left side of the LCD.
• In the event of a power failure, the
machine will store your faxes in the
memory for approximately 24 hours.
However, if you choose
Backup Print:Onthe machine will print
the fax, so you will have a copy if there is
a power failure before it is sent to the PC.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (For details, see
Chapter 6 in the Software User’s Guide on
the CD-ROM.)
• If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (For details, see Error
If you choose Backup Print:Onthe
machine will also print the fax.
a Press Menu.
• When PC Fax Receive is turned on only
black & white faxes can be received into
the memory and sent to the PC.Color
faxes will be received in real time and
printed in color.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
Changing the destination PC
8
d Press a or b to choose
Fwd/Page/Store.
Press OK.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
e Press a or b to choose
PC Fax Receive.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
58
Advanced Fax Operation (Black & White only)
d Press a or b to choose
Fwd/Page/Store.
Press OK.
Changing Advanced Fax
Operation
8
If received faxes are left in your machine's
memory when you change the Advanced Fax
Operation, the LCD will ask you one of the
following questions:
e Press a or b to choose
PC Fax Receive.
Press OK.
f Press a or b to choose Change.
Press OK.
„ Erase All Fax?
YesiPress1
g Press a or b to choose <USB>or the
PC you want to receive.
Press OK.
NoiPress2
„ Print All Fax?
YesiPress1
h Press a or b to choose
Backup Print:Onor
Backup Print:Off.
Press OK.
NoiPress2
• If you press 1, faxes in the memory will
be erased or printed before the setting
changes. If a backup copy has already
i Press Stop/Exit.
been printed it will not be printed again.
• If you press 2, faxes in the memory will
not be erased or printed and the setting
will be unchanged.
Turning off Advanced Fax
Operation
8
8
If received faxes are left in the machine's
memory when you change to
PC Fax Receivefrom another option
(Fax Forward, Paging, Fax Storageor
Fax Preview), the LCD will ask you the
following message:
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
„ Send Fax to PC?
YesiPress1
NoiPress2
d Press a or b to choose
Fwd/Page/Store.
Press OK.
• If you press 1, faxes in the memory will
be sent to your PC before the setting
changes.
e Press a or b to choose Off.
Press OK.
• If you press 2, faxes in the memory will
not be erased or transferred to your PC
and the setting will be unchanged.
f Press Stop/Exit.
Note
The LCD will give you more options if
there are received faxes still in your
machine’s memory. (See Changing
59
Chapter 8
f Press Stop/Exit.
Remote Retrieval
8
Note
You can call your machine from any touch
tone telephone or fax machine, then use the
remote access code and remote commands
to retrieve fax messages.
You can change your code at any time by
entering a new one. If you want to make
your code inactive, press Clear in step 5
to restore the inactive setting (---l) and
press OK.
Setting a Remote Access
Code
8
Using your Remote Access
Code
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you can use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is inactive code (---l).
8
a Dial your fax number from a touch tone
telephone or another fax machine.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c The machine signals if it has received
messages:
„ 1 long beep— Fax messages
„ No beeps — No messages
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d When the machine gives two short
beeps, enter a command.
d Press a or b to choose
Remote Access.
Press OK.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
e Enter a three-digit code using numbers
0-9, l, or #.
Press OK. (The preset ‘l’ cannot be
changed.)
e Press 9 0 to reset the machine when you
have finished.
Note
f Hang up.
Do not use the same code as your fax
receive code (l 5 1) or telephone answer
Note
If your machine is set to Manualmode
and you want to use the remote retrieval
features, access your machine by waiting
about 2 minutes after it starts ringing, and
then entering the remote access code
within 30 seconds.
60
Advanced Fax Operation (Black & White only)
Remote Fax commands
8
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.
Remote commands
95 Change the Fax Forwarding,
Operation details
Paging or Fax Storage settings
1 OFF
You can choose Offafter you have retrieved or erased all
your messages.
2 Fax Forwarding
3 Paging
One long beep means the change is accepted. If you hear
three short beeps, you cannot change because something
has not been set up (for example, a Fax Forwarding or
Paging number has not been registered). You can register
your Fax Forwarding number by entering 4. (See Changing
registered the number, Fax Forwarding will work.
4 Fax Forwarding number
6 Fax Storage
96
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored
8
3 Erase faxes from the memory
If you hear one long beep, fax messages have been erased
from the memory.
97
98
Check the receiving status
1 Fax
You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
Change the Receive Mode
1 External TAD
2 Fax/Tel
If you hear one long beep, your change has been accepted.
3 Fax Only
90
Exit
Pressing 9 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.
61
Chapter 8
Retrieving fax messages
8
Changing your Fax
Forwarding number
8
You can call your machine from any touch
tone phone and have your fax messages sent
to a machine.
You can change the default setting of your fax
forwarding number from another touch tone
telephone or fax machine.
a Dial your fax number.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps, press 9
6 2.
c When you hear two short beeps, press 9
5 4.
d Wait for the long beep, enter the number
of the remote fax machine you want your
fax messages sent to using the dial pad,
then enter # # (up to 20 digits).
d Wait for the long beep, enter the new
number of the remote fax machine you
want your fax messages forwarded to
using the dial pad, then enter # # (up to
20 digits).
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Press 9 0 to reset the machine when
you’ve finished.
e Press 9 0 to reset the machine when you
f Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
have finished.
f Hang up after you hear your machine
beep.
62
Printing Reports
9
9
Fax Journal (activity report)
9
Fax reports
9
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or 24
hours, 2 or 7 days). If you set the interval to
Off, you can still print the report by following
setting is Every 50 Faxes.
Use the Menu key to set up the Transmission
Verification Report and Journal Period.
Transmission Verification
Report
9
a Press Menu.
You can use the Transmission Verification
Report as proof that you sent a fax. This
report lists the time and date of transmission
and whether the transmission was successful
(OK). If you choose Onor On+Image, the
report will print for every fax you send.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Report Setting.
Press OK.
If you send a lot of faxes to the same place,
you may need more than the job numbers to
know which faxes you must send again.
Choosing On+Imageor Off+Imagewill print
a section of the fax's first page on the report
to help you remember.
d Press a or b to choose
Journal Period.
Press OK.
e Press a or b to choose an interval.
Press OK.
When the Transmission Verification Report is
turned Offor Off+Image, the Report will
only print if there is a transmission error, with
NG in the RESULT column.
9
(If you choose 7 days, the LCD will ask
you to choose the first day for the 7-day
countdown.)
„ 6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Report Setting.
Press OK.
d Press a or b to choose
Transmission.
Press OK.
„ Every 50 Faxes
e Press a or b to choose On, On+Image,
Offor Off+Image.
The machine will print the Journal
when the machine has stored 50
jobs.
Press OK.
f Press Stop/Exit.
63
Chapter 9
f Enter the time to start printing in 24-hour
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
g Press Stop/Exit.
Reports
9
The following reports are available:
„ Transmission
Prints a Transmission Verification Report
for your last transmission.
„ Help List
A help list about how to quickly program
your machine.
„ Quick-Dial
Lists names and numbers stored in the
Speed-Dial memory, in numerical order.
„ Fax Journal
Lists information about the last incoming
and outgoing faxes. (TX means Transmit.)
(RX means Receive.)
„ User Settings
Lists your settings.
„ Network Config
Lists your Network settings.
How to print a report
9
a Press Menu.
b Press a or b to choose
Print Reports.
Press OK.
c Press a or b to choose the report you
want.
Press OK.
d Press Black Start.
64
Polling
10
10
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Sequential polling
10
Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.
a Press
(Fax).
Polling receive
10
b Press a or b to choose Polling RX.
Press OK.
Polling receive you call another fax machine
to receive a fax.
c Press a or b to choose On(or Off).
Press OK.
a Press
(Fax).
d
e
f
Press
Press OK.
a
or
b
to choose Broadcasting
.
b Press a or b to choose Polling RX.
Press OK.
Press
Press OK.
a
or
b
to choose Add Number.
c Press a or b to choose On(or Off).
Press OK.
Enter a number using Speed-Dial, a
Group, or the dial pad.
Press OK.
d Enter the fax number you are polling.
e Press Black Start or Color Start.
The LCD shows Dialing.
10
numbers you want to poll, and then
press
a
or
b
to choose Complete.
Press OK.
h Press Black Start or Color Start.
The machine polls each number or
Group number in turn for a document.
Press Stop/Exit while the machine is dialing
to cancel the polling process.
To cancel all sequential polling receive jobs,
65
Chapter 10
Polled transmit
(Black & White only)
10
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking job
Set up for polled transmit
10
a Press
(Fax).
b Load your document.
c Press a or b to choose Polled TX.
Press OK.
d Press a or b to choose On(or Off).
Press OK.
e Press a or b to choose any settings
you want to change.
Press OK.
After each setting is accepted, you can
continue to change more settings.
f Press Black Start.
66
Making copies
11
11
How to copy
11
When the option you want is highlighted,
press OK.
Entering Copy mode
11
Note
When you want to make a copy, press
The default setting is Fax mode. You can
change the amount of time that the
machine stays in Copy mode after the last
copy operation. (See Setting the Mode
(Copy) to illuminate it in green.
Making a single copy
11
a Press
(Copy).
The LCD shows:
b Load your document.
1
01
COPY
Quality
Normal
100%
Plain
A4
c Press Black Start or Color Start.
Enlarge/Reduce
Paper Type
Paper Size
Brightness
Making multiple copies
11
0
You can make up to 99 copies.
Copy Start
Press
a Press
(Copy).
1
No of Copies
You can enter the number of copies you want
by using the dial pad.
b Load your document.
Press a or b to scroll through the Copy key
options.
c Enter the number of copies you want.
d Press Black Start or Color Start.
Note
To sort the copies, press a or b to
Stop copying
11
To stop copying, press Stop/Exit.
68
Making copies
c Enter the number of copies you want.
Changing copy
settings
d Press a or b to choose Quality.
Press OK.
11
You can change the copy settings temporarily
for the next copy.
e Press a or b to choose Fast, Normal
or Best.
These settings are temporary, and the
machine returns to its default settings
60 seconds after copying, unless you have
set the Mode Timer to 30 seconds or less.
Press OK.
f If you do not want to change additional
settings, press Black Start or
Color Start.
If you have finished choosing settings, press
Enlarging or reducing the
copied image
Black Start or Color Start.
11
If you want to choose more settings, press a
or b.
You can choose an enlargement or reduction
ratio.
Note
You can save some of the settings that
you use most often by setting them as
default. These settings will stay until you
change them again. (See Setting your
a Press
(Copy).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose
Enlarge/Reduce.
Press OK.
Print quality
11
You can choose the copy quality. The factory
setting is Normal.
e Do one of the following:
„ Press a or b to choose the
enlargement or reduction ratio you
want. Press OK.
„ Fast
11
Fast copy speed and lowest amount of ink
used. Use this setting to save time
(documents to be proof read, large
documents or many copies).
„ Press a or b to choose
Custom(25-400%)and then enter
an enlargement or reduction ratio
from 25%to 400%. Press OK.
(For example, press 5 3 to enter
53%.)
„ Normal
Recommended setting for ordinary
printouts. Good copy quality with
adequate copy speed.
50%
„ Best
69% A4iA5
78% LGLiLTR
83% LGLiA4
93% A4iLTR
97% LTRiA4
100%*
Use this setting to copy precise images
such as photographs. The highest
resolution and slowest speed.
a Press
(Copy).
b Load your document.
104% EXEiLTR
69
Chapter 11
Setting Paper Size
11
142% A5iA4
186% 4"x6"iLTR
198%4"x6"iA4
200%
If copying on paper other than Letter size, you
will need to change the paper size setting.
You can copy only on Letter, Legal, A4, A5 or
Photo Card [4 in. (W) × 6 in. (H) or 10 cm (W)
× 15 cm (H)]paper.
Custom(25-400%)
f If you do not want to change additional
settings, press Black Start or
Color Start.
a Press
(Copy).
b Load your document.
Note
Page Layout Options are not available
with Enlarge/Reduce.
c Enter the number of copies you want.
d Press a or b to choose Paper Size.
Press OK.
Setting Paper Type
11
e Press a or b to choose Letter,
Legal, A4, A5or 4"x 6").
Press OK.
If you are copying on special paper, set the
machine for the type of paper you are using to
get the best print quality.
f If you do not want to change additional
settings, press Black Start or
Color Start.
a Press
(Copy).
b Load your document.
Adjusting Brightness
11
c Enter the number of copies you want.
You can adjust the copy brightness to make
copies darker or lighter.
d Press a or b to choose Paper Type.
Press OK.
e Press a or b to choose Plain,
Inkjet, Glossyor Transparency.
Press OK.
a Press
(Copy).
b Load your document.
f If you do not want to change additional
settings, press Black Start or
Color Start.
c Enter the number of copies you want.
d Press a or b to choose Brightness.
Press OK.
e Press d to make a darker copy or press
c to make a lighter copy.
Press OK.
f If you do not want to change additional
settings, press Black Start or
Color Start.
70
Making copies
„ If you want to change additional
settings, press a or b to choose
Exit.
Adjusting Contrast
11
You can adjust the copy contrast to help an
image look sharper and more vivid.
Press OK.
„ If you do not want to change
additional settings, press
Black Start or Color Start.
a Press
(Copy).
b Load your document.
Sorting copies using the ADF
11
c Enter the number of copies you want.
You can sort multiple copies. Pages will be
stacked in reverse order.
d Press a or b to choose Contrast.
Press OK.
a Press
(Copy).
e Press c to increase the contrast or
press d to decrease the contrast.
Press OK.
b Load your document.
c Enter the number of copies you want.
f If you do not want to change additional
settings, press Black Start or
Color Start.
d Press a or b to choose Stack/Sort.
Press OK.
e Press a or b to choose Sort.
Press OK.
Adjusting Color Saturation
11
f If you do not want to change additional
settings, press Black Start or
Color Start.
a Press
(Copy).
b Load your document.
c Enter the number of copies you want.
11
d Press a or b to choose
Color Adjust.
Press OK.
e Press a or b to choose Red, Greenor
Blue.
Press OK.
f Press c to increase the color saturation,
or press d to decrease the color
saturation.
Press OK.
g Do one of the following:
„ If you want to change another color
71
Chapter 11
h
Place the next page on the scanner glass.
Press OK.
the layout.
Making N in 1 copies or a
poster (page layout)
11
You can reduce the number of pages for
copies by using the N in 1 copy feature. This
allows you to copy two or four pages onto one
page, which lets you save paper.
i After all the pages have been scanned,
press 2 to finish.
Note
You can also make a poster. When you use
the poster feature your machine divides your
document into sections, then enlarges the
sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
• If Glossyhas been chosen in the Paper
Type setting for N in 1 copies, the machine
will print the images as if Plain paper had
been chosen.
• If you are producing multiple color copies,
N in 1 copy is not available.
Note
• Make sure paper size is set to Letteror
A4.
Place your document face down in the
direction shown below.
• (P) means Portrait and (L) means
Landscape.
„ 2 in 1 (P)
• You can only make one poster copy at a
time.
„ 2 in 1 (L)
a Press
(Copy).
b Load your document.
„ 4 in 1 (P)
„ 4 in 1 (L)
c Enter the number of copies you want.
d Press a or b to choose Page Layout.
Press OK.
e Press a or b to choose Off,
2 in 1 (P), 2 in 1 (L),
4 in 1 (P), 4 in 1 (L)or
Poster(3x3).
Press OK.
Poster (3 x 3)
11
You can make a poster size copy of a
photograph.
f If you do not want to change additional
settings, press Black Start or
Color Start to scan the page.
If you are making a poster or placed the
document in the ADF, the machine
scans the pages and starts printing.
If you are using the scanner glass, go
g After the machine scans the page, press
1 to scan the next page.
72
Making copies
Setting your changes as new
default
‘Out of Memory’
message
11
11
You can save the copy settings for Quality,
If the Out of Memorymessage appears
while scanning documents, press Stop/Exit
to cancel or Black Start or Color Start to
copy the scanned pages.
Paper Type, Brightness, Contrastand
Color Adjustthat you use most often by
setting them the default settings. These
settings will stay until you change them again.
You will need to clear some jobs from the
memory before you can continue.
a Press
(Copy).
To free up extra memory, do the following:
b Press a or b to choose your new
setting.
„ Turn off Advanced Fax Operation. (See
page 59.)
Press OK.
Repeat this step for each setting you
want to change.
„ Print the faxes that are in the memory.
page 37.)
c After changing the last setting, press a
or b to choose Set New Default.
Press OK.
When you get an Out of Memory
message, you may be able to make copies if
you first print incoming faxes in the memory to
restore the memory to 100%.
d Press 1 to choose Yes.
e Press Stop/Exit.
Restoring all the settings to
factory settings
11
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
11
a Press
(Copy).
b Press a or b to choose
Factory Reset.
Press OK.
c Press 1 to choose Yes.
d Press Stop/Exit.
73
Chapter 11
Legal limitations
11
Color reproductions of certain documents are
illegal and may result in either criminal or civil
liability. This memorandum is intended to be
a guide rather than a complete listing of every
possible prohibition. In case of doubt, we
suggest that you check with counsel as to any
particular questionable documents.
The following documents issued by the
United States/Canadian Government or any
of its Agencies may not be copied:
„ Money
„ Bonds or other certificates of
indebtedness
„ Certificates of Deposit
„ Internal Revenue Stamps (canceled or
uncanceled)
„ Selective Service or draft papers
„ Passports
„ United States/Canadian Postage Stamps
(canceled or uncanceled)
„ Food Stamps
„ Immigration Papers
„ Checks or drafts drawn by Governmental
agencies
„ Identifying badges or insignias
Copyrighted works cannot be copied.
Sections of a copyrighted work can be copied
for ‘fair use’. Multiple copies would indicate
improper use.
Works of art should be considered the
equivalent of copyrighted works.
Licenses and Certificates of Title to motor
vehicles may not be copied under certain
state/provincial laws.
74
Walk-Up PhotoCapture Center™
12
12
PhotoCapture Center™
needs
Introduction
12
12
Even if your machine is not connected to your
computer, you can print photos directly from
digital camera media. Your Brother machine
includes media drives (slots) for use with
popular digital camera media:
CompactFlash®, SmartMedia®, Memory
Stick® Memory Stick Pro™, SecureDigital™,
MultiMediaCard™ and xD-Picture Card™.
To avoid errors, remember the following
points:
„ The DPOF file on the media card must be
„ The image file extension must be .JPG
(Other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
„ Walk-up PhotoCapture Center™ printing
must be performed separately from
PhotoCapture Center™ operations using
the PC. (Simultaneous operation is not
available.)
®
®
CompactFlash
SmartMedia
®
SecureDigital™
Memory Stick
„ IBM Microdrive™ is not compatible with
the machine.
MultiMediaCard™
Memory Stick Pro™
„ The machine can read up to 999 files on a
media card.
„ Use only Smart media cards with a 3.3v
voltage rating.
xD-Picture Card™
„ CompactFlash® Type II is not supported.
„ miniSD™ can be used with a miniSD™
adapter.
„ xD-Picture Card™ Type M (Large
Capacity) is supported.
„ Memory Stick Duo™ can be used with a
Memory Stick Duo™ adapter.
Please be aware of the following:
„ Memory Stick Pro Duo™ can be used with
„ When printing the INDEX or IMAGE, the
PhotoCapture Center™ will print all the
valid images, even if one or more images
have been corrupted. A portion of the
corrupted image may be printed.
a Memory Stick Pro Duo™ adapter.
„ Adapters are not included with the
machine. Contact a third party supplier for
adapters.
The PhotoCapture Center™ feature lets you
print digital photos from your digital camera at
high resolution to get photo quality printing.
76
Walk-Up PhotoCapture Center™
„ Your machine is designed to read media
cards that have been formatted by a digital
camera.
Getting started
12
Firmly put the card into the proper slot.
When a digital camera formats a media
card it creates a special folder into which it
copies image data. If you need to modify
the image data stored on a media card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the media card we
also recommend you use the same folder
your digital camera uses. If the data is not
saved to the same folder, the machine
may not be able to read the file or print the
image.
1
2
3
4
5
1
2
SecureDigital™, MultiMediaCard™
®
Memory Stick , Memory Stick Pro™
®
3
4
SmartMedia
xD-Picture Card™
®
5
CompactFlash
PhotoCapture key lights:
12
„ PhotoCapture light is on, the media card
is properly inserted.
„ PhotoCapture light is off, the media card
is not properly inserted.
„ PhotoCapture light is blinking, the media
card is being read or written to.
77
Chapter 12
Print Images
12
CAUTION
DO NOT unplug the power cord or remove
the media card from the media drive (slot)
while the machine is reading or writing to
the card (the PhotoCapture key is
blinking). You will lose your data or
damage the card.
View Photo(s)
12
You can preview your photos on the LCD
before you print them. If your photos are large
files there may be a delay before each photo
is displayed on the LCD.
a Make sure you have put the media card
The machine can only read one media card at
a time so do not put more than one card in the
slot.
in the proper slot.
Press
(PhotoCapture).
b Press a or b to choose
View Photo(s).
Press OK.
Entering PhotoCapture mode
12
After you insert the media card, press the
c Press d or c to choose your photo.
(PhotoCapture) key to illuminate it in
green and display the PhotoCapture options
on the LCD.
Note
Instead of scrolling through your photos,
you can use the dial pad to enter the 3-
digit number of the image from the index
The LCD shows:
PHOTO
View Photo(s)
d Press a to bto increase or decrease
Print Index
the number of copies.
Print All Photos
Print Photos
have chosen all the photos.
Select & Press
OK
Note
Press a or b to scroll through the
Press Clear to go back to the previous
level.
PhotoCapture key options.
f After you have chosen all the photos, do
one of the following:
„ Press OK and change the print
setting. (See page 81.)
„ If you do not want to change any
settings, press Color Start to print.
Note
If your digital camera supports DPOF
When the option you want is highlighted,
press OK.
78
Walk-Up PhotoCapture Center™
Print Index (Thumbnails)
12
Print All Photos
12
The PhotoCapture Center™ assigns
numbers for images (such as No.1, No.2,
No.3, and so on).
You can print all the photos on your media
card.
a Make sure you have put the media card
in the proper slot.
Press
(PhotoCapture).
b Press a or b to choose
Print All Photos.
Press OK.
c Enter the number of copies you want
The PhotoCapture Center™ does not
recognize any other numbers or file names
that your digital camera or PC has used to
identify the pictures. You can print a
thumbnail page (Index page with 6 or 5
images per line). This will show all the
pictures on the media card.
using the dial pad.
d Do one of the following:
„ Change the print setting. (See
page 81.)
„ If you do not want to change any
settings, press Color Start to print.
a Make sure you have put the media card
Print Photos
12
in the proper slot.
Press
(PhotoCapture).
Before you can print an individual image, you
have to know the image number.
b Press a or b to choose Print Index.
Press OK.
a Make sure you have put the media card
in the proper slot.
c Press a or b to choose
6 Images/LineFastor
5 Images/LinePhoto.
Press OK.
Press
(PhotoCapture).
12
c Press a or b to choose
Print Photos.
Press OK.
d Enter the image number that you want to
print from the Index page (Thumbnails).
Press OK.
5 Images/Line
Photo
6 Images/Line
Fast
Print time for 5 Images/Line will be
slower than 6 Images/Line, but the
quality is better.
d Press Color Start to print.
79
Chapter 12
all the image numbers that you want to
print.
DPOF printing
12
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation.) created this
standard to make it easier to print images
from a digital camera.
Note
You can enter all the numbers at one time
by using the l key for a comma or the #
key for a hyphen. (For example, Enter 1,
l, 3, l, 6 to print images No.1, No.3 and
No.6. Enter 1, #, 5 to print images No.1 to
No.5).
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
f After you have chosen all the image
numbers, press OK again.
When the memory card (CompactFlash®,
g Enter the number of copies you want
SmartMedia®, Memory Stick®, Memory Stick
Pro™, SecureDigital™ MultiMediaCard™
and xD-Picture Card™) with DPOF
information is put into your machine, you can
print the chosen image easily.
using the dial pad.
h Do one of the following:
„ Change the print setting. (See
page 81.)
„ If you do not want to change any
settings, press Color Start to print.
a Make sure you have put the media card
into the proper slot.
Press
(PhotoCapture). The
machine will ask you if you want to use
DPOF setting.
b Press 1 to choose Yes.
c Do one of the following:
„ Change the print settings. (See
„ If you do not want to change any
settings, press Color Start to print.
80
Walk-Up PhotoCapture Center™
Changing print settings
12
You can change the print settings temporarily for the next printing.
These settings are temporary, and the machine returns to its default settings 180 seconds after
printing, unless you have set the Mode Timer to 2 minutes or less. (See Setting the Mode Timer
Note
You can save the print settings you use most often by setting them as default. (See Setting
0001
Photo
Letter Glossy
0
0
1
PHOTO
Print Quality
Paper & Size
Brightness
Contrast
True2Life
Off
Print Start
Press
1
No of prints
(For View Photo(s))
You can see the total number of photos that will be printed.
(For Print All Photos, Print Photos)
You can see the number of copies of each photo that will be printed.
Menu Selections
Options
Page
Print Quality
Paper & Size
Normal/Photo*
Letter Plain/ A4 Plain/ Letter Inkjet/ A4 Inkjet/
4"x 6" Inkjet
12
Brightness
Contrast
True2Life
On/Off*
White Balance
Color Density
/ Sharpness
/
Cropping
On*/Off
On*/Off
Borderless
Set New Default Yes/No
Factory Reset Yes/No
81
Chapter 12
d If you do not want to change additional
settings, press Color Start to print.
Print Quality
12
a Press a or b to choose
Print Quality.
Press OK.
Adjusting Brightness
12
a Press a or b to choose Brightness.
Press OK.
b Press a or b to choose Normalor
Photo.
Press OK.
b Press d to make a darker copy or press
c to make a lighter copy.
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
c If you do not want to change additional
settings, press Color Start to print.
Setting Paper Type and Size
12
Adjusting Contrast
12
a Press a or b to choose Paper&Size.
Press OK.
You can choose the contrast setting. More
contrast will make an image look sharper and
more vivid.
b Press a or b to choose the type of
paper you are using, Letter Glossy,
4"x 6" Glossy, 5"x 7" Glossy,
A4 Glossy, Letter Plain,
A4 Plain, Letter Inkjet,
A4 Inkjetor 4"x 6" Inkjet.
Press OK.
a Press a or b to choose Contrast.
Press OK.
b Press c to increase the contrast or
press d to decrease the contrast.
Press OK.
c If you chose Letter or A4, press a or b
to choose the print size.
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
Example: Printed Position for Letter paper
1
2
3
Color Enhancement
(True2Life )
®
4"x 3"
5"x 3.5"
6"x 4"
12
You can turn on the color enhancement
(True2Life®) feature to print more vivid
images. Printing time will be slower.
a Press a or b to choose True2Life.
Press OK.
4
5
6
7"x 5"
8"x 6"
Max. Size
b Do one of the following:
„ If you want to customize the White
Balance, Sharpness or Color
Density, press d or c to choose On
82
Walk-Up PhotoCapture Center™
„ If you do not want to customize,
press d or c to choose Off.
Cropping
12
If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will automatically be cropped.
c Press a or b to choose
White Balance, Sharpnessor
Color Density.
The factory setting is On. If you want to print
the whole image, turn this setting to Off.
Press OK.
a Press a or b to choose Cropping.
Press OK.
d Press d or c to adjust the degree of the
setting.
Press OK.
b Press a or b to choose Off(or On).
Press OK.
e Do one of the following:
„ If you want to customize other color
enhancement, press a or b to
choose other option.
c If you do not want to change additional
settings, press Color Start to print.
„ If you want to change other settings,
press a or b to choose Exit, and
then press OK.
Cropping: On
12
f If you do not want to change additional
settings, Color Start to print.
Note
• White Balance
Cropping: Off
12
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will effect the
appearance of white. The white areas of a
picture may be slightly pink, yellow or
some other color. By using this setting,
you can correct that effect and bring the
white areas back to pure white.
Borderless
12
12
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
• Sharpness
This setting enhances the detail of an
image, similar to adjusting the fine focus
on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
a Press a or b to choose Borderless.
Press OK.
b Press a or b to choose Off(or On).
Press OK.
• Color Density
This setting adjusts the total amount of
color in the image. You can increase or
decrease the amount of color in an image
to improve a washed out or weak picture.
c If you do not want to change additional
settings, press Color Start to print.
83
Chapter 12
Setting your changes as new
default
Scan to Card
12
12
Entering Scan mode
12
You can save the print settings you use most
often by setting them the default settings.
These settings will stay until you change
them again.
When you want to scan to card, press
(Scan) to illuminate it in green.
a Press a or b to choose your new
setting.
Press OK.
Repeat this step for each setting you
want to change.
b After changing the last setting, press a
or b to choose Set New Default.
Press OK.
The LCD shows:
SCAN
c Press 1 to choose Yes.
d Press Stop/Exit.
Scan to E-mail
Scan to Image
Scan to OCR
Scan to File
Restoring all the settings to
factory settings
12
Scan to Card
Select & Press
OK
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
If you are not connected to your computer
only the Scan to Card selection will
appear on the LCD.
a Press (PhotoCapture).
Press a or b to scroll through the Scan key
options.
b Press a or b to choose
Factory Reset.
Press OK.
„ Scan to E-mail (See Software User’s
Guide.)
„ Scan to Image (See Software User’s
Guide.)
c Press 1 to choose Yes.
d Press Stop/Exit.
„ Scan to OCR (See Software User’s
Guide.)
„ Scan to File (See Software User’s
Guide.)
When the option you want is highlighted,
press OK.
84
Walk-Up PhotoCapture Center™
e Do one of the following.
How to scan to card
12
„ Press Black Start or Color Start to
start scanning without changing
additional settings.
You can scan black & white and color
documents into a media card. Black & white
documents will be stored in PDF (*.PDF) or
TIFF file formats (*.TIF). Color documents
may be stored in PDF (*.PDF) or JPEG
(*.JPG) file formats. For color documents the
factory setting is 150 dpi Colorand the
default file format is PDF. For Black & White
documents the factory setting is
f Press a or b to choose
150 dpi Color, 300 dpi Color,
600 dpi Color, 200x100 dpi B/W
or 200 dpi B/W.
Press OK.
200x100 dpi B/Wand the default file
format is TIFF. File names default to the
current date that you set using the control
panel keys. (For details, see Quick Setup
Guide.) For example, the fifth image scanned
on July 1, 2006 would be named
g Do one of the following.
„ Press Black Start or Color Start to
start scanning without changing
additional settings.
07010605.PDF. You can change the color,
quality and file name.
h Press a or b to choose JPEG, PDFor
TIFF.
Press OK.
Quality
Selectable File
Format
Note
150 dpi Color
300 dpi Color
600 dpi Color
200x100 dpi B/W
200 dpi B/W
JPEG/ PDF
JPEG/ PDF
JPEG/ PDF
TIFF/ PDF
TIFF/ PDF
• If you chose color in the resolution setting,
you cannot choose TIFF.
• If you chose black & white in the resolution
setting, you cannot choose JPEG.
i Do one of the following.
„ To change the file name, go to
a Insert a SmartMedia®, CompactFlash®,
Memory Stick®, Memory Stick Pro™,
SecureDigital™, MultiMediaCard™ or
xD-Picture Card™ into your machine.
„ Press Black Start or Color Start to
start scanning without changing
additional settings.
12
j The file name is set automatically
however, you can set a name of your
choice using the dial pad. You can only
change the first 6 digits.
WARNING
Do not take out the media card while
PhotoCapture is blinking to avoid
damaging the card or data stored on the
card.
Press OK.
Note
Press Clear to delete the current name.
b Load your document.
k Press Black Start or Color Start.
c Press
(Scan).
d Press a or b to choose
Scan to Card.
Press OK.
85
Chapter 12
Understanding the
Error Messages
Using PhotoCapture
Center™ from your
computer
12
12
Once you are familiar with the types of errors
that can occur while you are using the
PhotoCapture Center™, you can easily
identify and troubleshoot any problems.
You can access the media card that is in the
media drive (slot) of the machine from your
computer.
When an error message appears on the LCD,
the machine will beep to get your attention.
(See Chapter 7 or Chapter 12 in the Software
User's Guide on the CD-ROM.)
„ Media Error
This message will appear if you put in a
media card that is either bad or not
formatted, or when there is a problem with
the media drive. To clear this error, take
out the media card.
„ No File
This message will appear if you try to
access a media card in the drive (slot) that
does not contain a .JPG file.
„ Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
86
Software and Network features
13
13
The User’s Guide on the CD-ROM includes
the Software User’s Guide and Network
User’s Guide for features available when
connected to a computer (for example,
Printing and Scanning).
„ Network Printing
(See the Network User’s Guide on the
CD-ROM.)
„ Network Scanning
(For Windows®, see Chapter 4 in the
„ Printing
Software User’s Guide on the CD-ROM.)
(For Windows®, see Chapter 1 in the
Software User’s Guide on the CD-ROM.)
(For Macintosh®, see Chapter 11 in the
Software User’s Guide on the CD-ROM.)
(For Macintosh®, see Chapter 8 in the
Software User’s Guide on the CD-ROM.)
„ Wireless Network User’s
For details on connecting your machine to
a wireless Network, see the Quick Setup
Guide and the Network User’s Guide on
the CD-ROM.
„ Scanning
(For Windows®, see Chapter 2 in the
Software User’s Guide on the CD-ROM.)
(For Macintosh®, see Chapter 9 in the
Software User’s Guide on the CD-ROM.)
Note
„ ControlCenter2
(For Windows®, see Chapter 3 in the
Software User’s Guide on the CD-ROM.)
(For Macintosh®, see Chapter 10 in the
Software User’s Guide on the CD-ROM.)
„ Remote Setup
(For Windows®, see Chapter 5 in the
Software User’s Guide on the CD-ROM.)
(For Macintosh®, see Chapter 12 in the
Software User’s Guide on the CD-ROM.)
„ Faxing from your computer
(For Windows®, see Chapter 6 in the
Software User’s Guide on the CD-ROM.)
(For Macintosh®, see Chapter 8 in the
Software User’s Guide on the CD-ROM.)
„ PhotoCapture Center™
(For Windows®, see Chapter 7 in the
Software User’s Guide on the CD-ROM.)
(For Macintosh®, see Chapter 12 in the
Software User’s Guide on the CD-ROM.)
88
Safety and Legal
A
A
Safety precautions
A
To use the machine safely
A
Please keep these instructions for later reference and read them before attempting any
maintenance.
Note
If there are faxes in the machine's memory you need to print them or save them before you
turn off the power and unplug the machine for more than 24 hours. (To print the faxes in
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the telephone line cord first and then the power cord
from the AC power outlet.
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
90
Safety and Legal
DO NOT put your hands on the edge of the machine under the scanner cover to prevent injuries.
DO NOT touch the area shaded in the illustration. Doing this may cause injury.
When moving the machine you must lift it from the base, by placing a hand at each side of the
unit as shown in the illustration. Do not carry the machine by holding the scanner cover.
91
WARNING
• Use caution when installing or modifying telephone lines. Never touch telephone wires or
terminals that are not insulated unless the telephone line has been unplugged at the wall
jack. Never install telephone wiring during a lightning storm. Never install a telephone wall
jack in a wet location.
• This product must be installed near an AC power outlet that is easily accessible. In case of
an emergency, you must unplug the power cord from the AC power outlet to shut off the
power completely.
• To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line
cord.
CAUTION
Lightning and power surges can damage this product! We recommend that you use a quality
surge protection device on the AC power line and on the telephone line, or unplug the cords
during a lightning storm.
WARNING
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to
reduce the risk of fire, electric shock and injury to people, including the following:
1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink
or washing machine, in a wet basement or near a swimming pool.
2 Avoid using this product during an electrical storm. There may be a remote risk of electric
shock from lightning.
3 DO NOT use this product to report a gas leak in the vicinity of the leak.
4 Use only the power cord provided with the machine.
92
Safety and Legal
Choosing a location
A
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a telephone wall jack and a standard, AC power outlet. Choose a location where
the temperature remains between 50° F and 95° F (10° and 35° C).
CAUTION
• Avoid placing your machine in a high-traffic area.
• Avoid placing your machine on carpet.
• DO NOT put the machine near heaters, air conditioners, water, chemicals, or refrigerators.
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
• DO NOT connect your machine to electrical outlets controlled by wall switches or automatic
timers.
• Disruption of power can wipe out information in the machine's memory.
• Do not connect your machine to electrical outlets on the same circuit as large appliances or
other equipment that might disrupt the power supply.
• Avoid interference sources, such as speakers or the base units of cordless phones.
93
11 If an extension cord is used with this
product, make sure that the total ampere
ratings of the products plugged into the
extension cord do not exceed the
Important information
A
Important safety instructions
A
extension cord ampere rating. Also, make
sure that the total of all products plugged
into the AC power outlet does not exceed
15 amperes (USA only).
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions
marked on the product.
12 Do not place anything in front of the
machine that will block received faxes. Do
not place anything in the path of received
faxes.
4 Unplug this product from the wall outlet
before cleaning inside of the machine. Do
not use liquid or aerosol cleaners. Use a
damp cloth for cleaning.
13 Wait until pages have exited the machine
before picking them up.
5 Do not use this product near water.
14 Never push objects of any kind into this
product through cabinet slots, since they
may touch dangerous voltage points or
short out parts resulting in the risk of fire or
electric shock. Never spill liquid of any
kind on the product. Do not attempt to
service this product yourself because
opening or removing covers may expose
you to dangerous voltage points and other
risks and may void your warranty. Refer all
servicing to a Brother Authorized Service
Center. For the location of your nearest
Brother Authorized Service Center,
please call the following:
6 Do not place this product on an unstable
cart, stand, or table. The product may fall,
causing serious damage to the product.
7 Slots and openings in the cabinet and the
back or bottom are provided for
ventilation. To ensure reliable operation of
the product and to protect it from
overheating, these openings must not be
blocked or covered. The openings should
never be blocked by placing the product
on a bed, sofa, rug, or other similar
surface. This product should never be
placed near or over a radiator or heater.
This product should never be placed in a
built-in installation unless proper
In USA: 1-800-284-4357
In Canada: 1-877-BROTHER
ventilation is provided.
8 This product should be operated from the
type of power source indicated on the
label. If you are not sure of the type of
power available, call your dealer or local
power company.
15 Unplug this product from the AC power
outlet and refer all servicing to Brother
Authorized Service Personnel under the
following conditions:
„ When the power cord is damaged or
9 Use only the power cord supplied with this
machine.
frayed.
„ If liquid has been spilled into the
10 Do not allow anything to rest on the power
cord. Do not place this product where
people can walk on the cord.
product.
„ If the product has been exposed to rain
or water.
94
Safety and Legal
„ If the product does not operate
normally when the operating
Standard telephone and FCC
Notices
(These notices are in effect on
models sold and used in the
United States only.)
instructions are followed, adjust only
those controls that are covered by the
operating instructions. Improper
adjustment of other controls may result
in damage and will often require
extensive work by a qualified
A
This equipment is hearing-aid compatible.
technician to restore the product to
normal operation.
When programming emergency numbers
or making test calls to emergency
numbers:
„ If the product has been dropped or the
cabinet has been damaged.
„ Remain on the line and briefly explain to
the dispatcher the reason for the call
before hanging up.
„ If the product exhibits a distinct change
in performance, indicating a need for
service.
„ Perform these activities in the off-peak
hours, such as early morning or late
evening.
16 To protect your product against power
surges, we recommend the use of a power
protection device (Surge Protector).
This equipment complies with Part 68 of the
FCC rules and the requirements adopted by
the ACTA. On the backside of this equipment
is a label that contains, among other
information, a product identifier in the format
US: AAAEQ##TXXXX. If requested, this
number must be provided to the telephone
company.
17 To reduce the risk of fire, electric shock
and injury to people, note the following:
„ Do not use this product near
appliances that use water, a swimming
pool or in a wet basement.
„ Do not use the machine during an
electrical storm (there is the remote
possibility of an electrical shock) or to
report a gas leak in the vicinity of the
leak.
You may safely connect this equipment to the
telephone line by means of a standard
modular jack, USOC RJ11C.
18 Caution - To reduce the risk of fire, use
only No.26 AWG or larger
A plug and jack used to connect this
equipment to the premises wiring and
telephone network must comply with the
applicable FCC Part 68 rules and
telecommunication line cord.
requirements adopted by the ACTA. A
compliant telephone cord and modular plug is
provided with this product. It is designed to be
connected to a compatible modular jack that
is also compliant. See installation instructions
for details.
95
The REN is used to determine the number of
devices that may be connected to a
telephone line. Excessive RENs on a
telephone line may result in the devices not
ringing in response to an incoming call. In
most but not all areas, the sum of RENs
should not exceed five (5.0). To be certain of
the number of devices that may be connected
to a line, as determined by the total RENs,
contact the local telephone company. For
products approved after July 23, 2001, the
REN for this product is part of the product
identifier that has the format
If your home has specially wired alarm
equipment connected to the telephone line,
ensure the installation of this equipment does
not disable your alarm equipment. If you have
questions about what will disable alarm
equipment, call your telephone company or a
qualified installer.
If you are not able to solve a problem with
your machine, call Brother Customer Service.
WARNING
US:AAAEQ##TXXXX.The digits represented
by ## are the REN without a decimal point
(e.g., 06 is a REN of 0.6). For earlier
products, the REN is separately shown on the
label.
For protection against the risk of electrical
shock, always disconnect all cables from
the wall outlet before servicing, modifying
or installing the equipment.
If this equipment causes harm to the
telephone network, the telephone company
will notify you in advance that temporary
discontinuance of service may be required.
But if advance notice isn't practical, the
telephone company will notify the customer
as soon as possible. Also, you will be advised
of your right to file a complaint with the FCC if
you believe it is necessary.
This equipment may not be used on coin
service lines provided by the telephone
company or connected to party lines.
Brother cannot accept any financial or other
responsibilities that may be the result of
your use of this information, including
direct, special or consequential damages.
There are no warranties extended or
granted by this document.
The telephone company may make changes
in its facilities, equipment, operations or
procedures that could affect the operation of
the equipment. If this happens the telephone
company will provide advance notice in order
for you to make necessary modifications to
maintain uninterrupted service.
This machine has been certified to comply
with FCC standards, which are applied to
the USA only.
If trouble is experienced with this equipment,
for repair or warranty information, please
contact Brother Customer Service. (See
is causing harm to the telephone network, the
telephone company may request that you
disconnect the equipment until the problem is
resolved.
Connection to party line service is subject to
state tariffs. Contact the state public utility
commission, public service commission or
corporation commission for information.
96
Safety and Legal
„ Connect the equipment into an outlet on a
circuit different from that to which the
receiver is connected.
Federal Communications
Commission (FCC)
Declaration of Conformity
(USA only)
„ Call the dealer or an experienced radio/TV
A
technician for help.
IMPORTANT
Responsible Brother International
Changes or modifications not expressly
approved by Brother Industries, Ltd. could
void the user's authority to operate the
equipment.
Party:
Corporation
100 Somerset Corporate
Boulevard
Bridgewater, NJ 08807-0911
USA
TEL: (908) 704-1700
Industry Canada Compliance
Statement (Canada only)
declares, that the products
Product Name: MFC-820CW
A
This Class B digital apparatus complies with
Canadian ICES-003.
comply with Part 15 of the FCC Rules.
Operation is subject to the following two
conditions: (1) This device may not cause
harmful interference, and (2) this device must
accept any interference received, including
interference that may cause undesired
operation.
Cet appareil numérique de la classe B est
conforme à la norme NMB-003 du Canada.
LAN connection
A
This equipment has been tested and found to
comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC Rules.
These limits are designed to provide
CAUTION
DO NOT connect this product to a LAN
connection that is subject to over-voltages.
reasonable protection against harmful
interference in a residential installation. This
equipment generates, uses, and can radiate
radio frequency energy and, if not installed
and used in accordance with the instructions,
may cause harmful interference to radio
communications. However, there is no
guarantee that interference will not occur in a
particular installation. If this equipment does
cause harmful interference to radio or
television reception, which can be
determined by turning the equipment off and
on, the user is encouraged to try to correct the
interference by one or more of the following
measures:
„ Reorient or relocate the receiving
antenna.
„ Increase the separation between the
equipment and receiver.
97
®
SmartMedia is a registered trademark of
Toshiba Corporation.
International ENERGY STAR
Compliance Statement
A
CompactFlash is a registered trademark of
SanDisk Corporation.
The purpose of the International ENERGY
STAR® Program is to promote the
Memory Stick is a registered trademark of
Sony Corporation.
development and popularization of energy-
efficient office equipment.
SecureDigital is a trademark of Matsushita
Electric Industrial Co. Ltd., SanDisk
Corporation and Toshiba Corporation.
As an ENERGY STAR® Partner, Brother
Industries, Ltd. has determined that this
product meets the ENERGY STAR®
guidelines for energy efficiency.
SanDisk is a licensee of the SD and miniSD
trademarks.
MultiMediaCard is a trademark of Infineon
Technologies and licensed to the
MultiMediaCard Association.
xD-Picture Card is a trademark of Fujifilm Co.
Ltd., Toshiba Corporation and Olympus
Optical Co. Ltd.
Memory Stick Pro, Memory Stick Pro Duo,
Memory Stick Duo and MagicGate are
trademarks of Sony Corporation.
Trademarks
A
BROADCOM, SecureEasySetup and the
SecureEasySetup logo are trademarks or
registerd trademarks of Broadcom
Corporation in the United States and/or other
countries.
The Brother logo is a registered trademark of
Brother Industries, Ltd.
Brother is a registered trademark of Brother
Industries, Ltd.
Each company whose software title is
mentioned in this manual has a Software
License Agreement specific to its proprietary
programs.
Multi-Function Link is a registered trademark
of Brother International Corporation.
© 2006 Brother Industries, Ltd. All rights
reserved.
All other brand and product names
mentioned in this User's Guide, the
Software User's Guide and the Network
User’s Guide are registered trademarks of
their respective companies.
Windows and Microsoft are registered
trademarks of Microsoft in the U.S. and other
countries.
Macintosh and TrueType are registered
trademarks of Apple Computer, Inc.
PaperPort and OmniPage are registered
trademarks of ScanSoft, Inc.
Presto! PageManager is a registered
trademark of NewSoft Technology
Corporation.
Microdrive is a trademark of International
Business Machine Corporation.
98
Troubleshooting and Routine
Maintenance
B
B
Troubleshooting
B
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be made
from within that country.
Error messages
B
As with any sophisticated office product, errors may occur. If this happens, your machine identifies
the problem and shows an error message. The most common error messages are shown below.
You can correct most problems by yourself. If you need more help, the Brother Solutions Center
offers latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com.
Error Message
Cause
Action
Comm.Error
Poor phone line quality caused a Send the fax again or connect the machine
communication error.
to another telephone line. If the problem
continues, call the telephone company and
ask them to check your phone line.
Connection Fail
Cover is Open
Data Remaining
You tried to poll a fax machine
that is not in Polled Waiting mode. setup.
Check the other fax machine's polling
The scanner cover is not closed
completely.
Lift the scanner cover and then close it
again.
Print data is left in the machine's Re-start printing from your computer.
memory.
Print data is left in the machine's Press Stop/Exit. The machine will cancel
memory. The USB cable was
unplugged while the computer
was sending the data to the
machine.
the job and clear it from the memory. Try to
print again.
Disconnected
Document Jam
The other person or other
person's fax machine stopped the
call.
Try to send or receive again.
fed properly, or the document
scanned from the ADF was too
long.
DR Mode in Use
Ring mode. You cannot change
the Receive Mode from Manual to
another mode.
99
Error Message
High Temperature
Ink Empty
Cause
Action
The print head is too warm.
Allow the machine to cool down.
print operations. While memory is
available, black and white faxes
will be stored in the memory. If a
sending machine has a color fax,
the machine's ‘handshake’ will
ask that the fax be sent as black
and white. If the sending machine
has the ability to convert it, the
color fax will be stored in the
memory as a black and white fax.
Low Temperature
Media Error
The print head is too cold.
Allow the machine to warm up.
The media card is either
corrupted, improperly formatted,
or there is a problem with the
media card.
Put the card firmly into the slot again to
make sure it is in the correct position. If the
error remains, check the media drive by
putting in another media card that you
know is working.
Near Empty
machine has a color fax, the
machine's ‘handshake’ will ask
that the fax be sent as black and
white. If the sending machine has
the ability to convert it, the color
fax will be received into memory
as a black and white fax.
No Caller ID
You have not subscribed to the
Caller ID service from your
telephone company.
If you want to use the Caller ID feature call
your telephone company. (See Caller ID
No Cartridge
No File
An ink cartridge is not installed
properly.
Reinstall the ink cartridge. (See Replacing
The media card in the media drive Put the correct media card into the slot
does not contain a .JPG file.
again.
No Paper Fed
The machine is out of paper or
paper is not properly loaded in the
paper tray.
Do one of the following:
„ Refill the paper in the paper tray, and
then press Black Start or Color Start.
„ Remove the paper and load it again
and then press Black Start or
Color Start.
The paper is jammed in the
machine.
No Response/Busy
Not Registered
The number you dialed does not Verify the number and try again.
answer or is busy.
You tried to access a Speed Dial Set up the Speed Dial number. (See
number that is not programmed.
100
Troubleshooting and Routine Maintenance
Error Message
Cause
Action
Out of Memory
The machine's memory is full.
Fax sending or copy operation in
process
Do one of the following:
„ Press Stop/Exit and wait until the
other operations in progress finish and
then try again.
„ Clear the data in the memory. To gain
extra memory, you can turn off
Advanced Fax Operation. (See
„ Print the faxes that are in the memory.
page 37.)
Printing operation in process
Reduce print resolution. (For details,
Chapter 1 or Chapter 8 in the Software
User's Guide on the CD-ROM.)
Paper Jam
page 104.)
Wrong Paper Size
Paper is not the correct size.
Load the correct size of paper (Letter,
Legal or A4), and then press Black Start
or Color Start.
Unable to Change
Unable to Clean
Unable to Initialize
Unable to Print
Unable to Scan
The machine has a mechanical
problem.
Disconnect the machine from the power for
several minutes, then reconnect it. (The
machine can be turned off for
approximately 24 hours without losing
faxes stored in the memory. If the machine
will be off longer than 24 hours, you can
transfer faxes to another fax machine or
you can save the faxes in your PC. See
Machine Error: XX
101
f Do one of the following:
„ If the LCD shows No Data, there
are no faxes left in the machine's
memory.
Transferring your faxes or Fax
Journal report
B
If the LCD shows: Unable to Change,
Unable to Clean,
Unable to Initialize,
Unable to Print, Unable to Scanor
Machine Error XX after you disconnect
and reconnect your machine, we recommend
transferring your faxes to another fax
machine or to your PC. (See Transferring
Press Stop/Exit.
„ Enter the fax number to which faxes
will be forwarded.
g Press Black Start.
Transferring faxes to your PC
B
You can transfer the faxes from your
machine's memory to your PC.
You can also transfer the Fax Journal report
to see if there are any faxes you need to
transfer. (See Transferring Fax Journal report
a Press Stop/Exit to interrupt the error
temporarily.
b Make sure you have installed MFL-Pro
Suite on your PC, and then turn on PC
Fax Receiving on the PC. (For details
see Chapter 6 in Software User's Guide
on the CD-ROM.)
Note
If there is an error message on the
machine's LCD, after the faxes have been
transferred, disconnect the machine from
the power source for several minutes, and
then reconnect it.
c Make sure you have set PC Fax
Receive on the machine. (See PC Fax
During setup the LCD will ask if you
want to transfer the faxes to your PC.
Transferring faxes to another fax
machine
B
d Do one of the following:
„ To transfer all faxes to your PC,
press 1.
If you have not set up your Station ID, you
cannot enter fax transfer mode.
„ To exit and leave the faxes in the
memory, press 2.
(They will be deleted if you disconnect
the machine.)
a Press Stop/Exit to interrupt the error
temporarily.
b Press Menu.
e Press Stop/Exit.
c Press a or b to choose Service.
Press OK.
Transferring Fax Journal report to
another fax machine
d Press a or b to choose
Data Transfer.
Press OK.
B
If you have not set up your Station ID, you
cannot enter fax transfer mode.
e Press a or b to choose
Fax Transfer.
a Press Stop/Exit to interrupt the error
temporarily.
Press OK.
b Press Menu.
102
Troubleshooting and Routine Maintenance
c Press a or b to choose Service.
Press OK.
Document is jammed inside the ADF
unit
B
d Press a or b to choose
Data Transfer.
Press OK.
a Take out any paper from the ADF that is
not jammed.
b Lift the document cover.
e Press a or b to choose
Report Trans..
Press OK.
c Pull the jammed document out to the
left.
f Enter the fax number to which Fax
Journal report will be forwarded.
g Press Black Start.
Document jam
B
If a document is jammed, follow the steps
below.
Document can jam if they are not inserted or
fed properly, or if they are too long. Follow the
steps below to clear a document jam.
d Close the document cover.
e Press Stop/Exit.
Document is jammed in the top of the
ADF unit
B
a Take out any paper from the ADF that is
not jammed.
b Open the ADF cover.
c Pull the jammed document out to the
right or left.
d Close the ADF cover.
e Press Stop/Exit.
103
c Lift the scanner cover (1) from the right-
hand side of the machine until it locks
securely into the open position.
Remove any jammed paper from inside
the machine.
Printer jam or paper jam
B
Take out the jammed paper depending on
where it is jammed in the machine.
Paper is jammed inside the machine
B
a Open the Jam Clear Cover (1). Pull the
1
jammed paper out of the machine.
1
Note
If the paper is jammed under the print
head, unplug the machine from the power
source, then move the print head to take
out the paper.
d Lift the scanner cover to release the
lock. Gently push the scanner cover
support down and close the scanner
cover.
b Close the Jam Clear Cover.
104
Troubleshooting and Routine Maintenance
Paper is jammed inside the paper tray
B
a Pull the paper tray (1) out of the
machine.
1
b Pull out the jammed paper (1) to remove
it.
1
c Reset the machine by lifting the scanner
cover from the right hand side of the
machine and then close it.
105
If you are having difficulty with your machine
B
If you think there is a problem with the way your faxes look, make a copy first. If the copy looks
good, the problem is probably not your machine. Check the chart below and follow the
troubleshooting tips.
The Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com.
Printing
Difficulty
Suggestions
No printout
Check the interface cable or wireless connection on both the machine and your
computer. (See Quick Setup Guide.)
Check that the machine is plugged in and that the On/Off key is on.
Check that the correct printer driver has been installed and chosen.
Make sure that the machine is online. Click Start and then Printers and Faxes.
Right-click and choose Brother MFC-820CW, and make sure that Use Printer
Offline is unchecked.
Poor printing quality
Make sure that the Media Type setting in the printer driver or the Paper Type
setting in the machine’s menu matches the type of paper you are using. (See
Make sure that your ink cartridges are fresh. The following may cause ink to clog:
„ The expiration date written on the cartridge package has passed. (Cartridges
stay for up to two years if kept in their original packaging.)
„ The ink cartridge was in your machine over six months.
„ The ink cartridge may not have been stored properly before use.
The recommended environment for your machine is between 68° F to 91° F (20°
C to 33° C).
White horizontal lines appear in text Clean the print head. (See Cleaning the print head on page 112.)
or graphics.
If horizontal bands appear when using plain paper, use the 'Enhanced Normal
Printing' mode to help avoid banding on some types of plain paper. In the printer
driver Basic tab, click Settings, and check Enhanced Normal Printing.
If you continue to have horizontal bands, change the Media Type selection to Slow
Drying Paper in the printer driver Basic tab to help enhance the print quality.
The machine prints blank pages.
Characters and lines are stacked.
Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide
106
Troubleshooting and Routine Maintenance
Printing (Continued)
Difficulty
Suggestions
Smudged stain at the top center of Make sure the paper is not too thick or curled. (See About paper on page 13.)
the printed page.
Printing appears dirty or ink seems Make sure you are using the proper types of paper. (See About paper on page 13.)
to run.
Don't handle the paper until the ink is dry.
Stains appear on the reverse side
or at the bottom of the page.
Make sure the printer platen is not dirty with ink. (See Cleaning the printer platen
Make sure you are using the paper support flap. (See Loading paper, envelopes
There are some dense lines.
The printouts are wrinkled.
Check Reverse Order in the Basic tab of the printer driver.
In the printer driver Basic tab, click Settings, and uncheck Bi-Directional
Printing.
Cannot perform ‘2 in 1 or 4 in 1’
printing.
Check that the paper size setting in the application and in the printer driver are the
same.
Print speed is too slow.
Try changing the printer driver setting. The highest resolution needs longer data
processing, sending and printing time. Try the other quality settings in the printer
driver Basic tab. Also, click the Settings tab, and make sure you uncheck the
®
True2Life .
Set the borderless feature off. Borderless printing is slower than normal printing.
(See Chapter 1 or Chapter 8 in the Software User's Guide on the CD-ROM.)
®
®
True2Life is not working properly. If the image data is not full color in your application (such as 256 color), True2Life
®
will not work. Use at least 24 bit color data with the True2Life feature.
Machine feeds multiple pages.
Make sure the paper is loaded properly in the paper tray. (See Loading paper,
Check that more than two types of paper are not loaded in the paper tray at any
one time.
Printed pages are not stacked
neatly.
Make sure you are using the paper support flap. (See Loading paper, envelopes
Machine does not print from Paint
Brush.
Try setting the Display setting to ‘256 colors.’
Machine does not print from Adobe Try to reduce the print resolution. (See Chapter 1 or Chapter 8 in the Software
Illustrator.
User's Guide on the CD-ROM.)
Printing Received Faxes
Difficulty
Suggestions
Condensed print and white streaks You probably had a bad connection, with static or interference on the telephone
across the page or the top and
bottom of sentences are cut off.
line. Ask the other party to send the fax again.
Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the
problem is with the sending machine. Try receiving from another fax machine.
Received color fax prints only in
black and white.
Replace the color ink cartridges that are empty or nearly empty, and then ask the
Left and Right margins are cut off or Turn on Auto Reduction. (See Printing a reduced incoming fax (Auto Reduction)
a single page is printed on two
pages.
107
Phone Line or Connections
Difficulty
Suggestions
Dialing does not work. (No dial
tone)
Check that the machine is plugged in and that the On/Off key is on.
Check all line cord connection.
Change Tone/Pulse setting. (See Quick Setup Guide.)
Send a manual fax by lifting the handset of the external phone and dialling the
number. Wait to hear fax receiving tone before pressing Black Start or
Color Start.
The machine does not answer
when called.
Make sure the machine is in the correct receiving mode for your setup. (See
your machine to hear it answer. If there is still no answer, check the telephone line
cord connection. If there is no ringing when you call your machine, ask your
telephone company to check the line.
Receiving Faxes
Difficulty
Suggestions
Cannot receive a fax.
Make sure the machine is in the correct receiving mode for your setup. (See Basic
If you often have interference on the phone line, try changing the menu setting of
Sending Faxes
Difficulty
Suggestions
Cannot send a fax.
Make sure that the Fax
Ask the other party to check that the receiving machine has paper.
Transmission Verification Report
says ‘Result:NG’ .
There is probably temporary noise or static on the line. Try sending the fax again.
If you send a PC FAX message and get ‘Result:NG’ on the Transmission
Verification Report, your machine may be out of memory. To gain extra memory,
you can turn off Advanced Fax Operation (see Turning off Advanced Fax
check your phone line.
If you often get transmission errors due to possible interference on the phone line,
Poor fax send quality.
Try changing your resolution to Fineor S.Fine. Make a copy to check your
machine's scanner operation. If the copy quality is not good, clean the scanner.
Vertical black lines when sending.
If the copy you made shows the same problem, clean the scanner. (See Cleaning
108
Troubleshooting and Routine Maintenance
Handling Incoming Calls
Difficulty
Suggestions
The machine ‘Hears’ a voice as a
CNG Tone.
If Easy Receive is set to on, your machine is more sensitive to sounds. It may
mistakenly interpret certain voices or music on the line as a fax machine calling
and respond with fax receiving tones. Deactivate the machine by pressing
Sending a Fax Call to the machine. If you answered on an external or extension phone, press your Fax Receive Code
(the factory setting is l 51). When your machine answers, hang up.
Custom features on a single line.
If you have Call Waiting, Call Waiting/Caller ID, Voice Mail, an alarm system or
other custom feature on a single phone line with your machine, it may create a
problem sending or receiving faxes.
For example: If you subscribe to Call Waiting or some other custom service and
it signal comes through the line while your machine is sending or receiving a fax,
the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature
should help overcome this problem. This condition is related to the telephone
system industry and is common to all devices that send and receive information
on a single, shared line with custom features. If avoiding a slight interruption is
crucial to your business, a separate phone line with no custom features is
recommended.
Copying Difficulties
Difficulty
Suggestions
Cannot make a copy.
Make sure that the Copy
key is illuminated. (See Entering Copy mode
Vertical streaks appear in copies.
If you see vertical streaks on copies, clean the scanner. (See Cleaning the scanner
Poor copy results when using the
ADF.
Scanning Difficulties
Difficulty
Suggestions
TWAIN/WIA errors appear while
scanning.
Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In
®
PaperPort , click File, Scan and choose the Brother TWAIN/WIA driver.
Poor scanning results when using
the ADF.
Software Difficulties
Difficulty
Suggestions
Cannot install software or print.
Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
and reinstall the software.
‘Device Busy’
Make sure the machine is not showing an error message on the LCD.
109
PhotoCapture Center™ Difficulties
Difficulty
Suggestions
®
Removable Disk does not work
properly.
1
Have you installed the Windows 2000 update? If not, do the following:
1) Unplug the USB cable.
®
2) Install the Windows 2000 update, and see the Quick Setup Guide. After
the installation the PC will be automatically restarted.
3) Wait about 1 minute after you restart the PC, and then connect the USB
cable.
2
3
Take out the media card and put it back in again.
®
If you have tried ‘Eject’ from within Windows , take out the media card before
you continue.
4
5
If an error message appears when you try to eject the media card, it means
the card is being accessed. Wait a while and then try again.
If all of the above do not work, turn off your PC and machine, and then turn
them on again. (You will have to unplug the power cord of the machine to turn
it off.)
Cannot access Removable Disk
from Desktop icon.
Make sure you have put the media card into the media slot.
Network Difficulties
Difficulty
Suggestions
Cannot print over the Network.
Make sure that your machine is powered on and is online and in Ready mode.
Network settings printed in this list. Reconnect the LAN cable to the hub to verify
that the cabling and network connections are good. If possible, try connecting the
machine to a different port on your hub using a different cable. If the connections
are good, the machine shows LAN Activefor 2 seconds.
(If you are using a wireless connection or are having Network problems, see the
Network User’s Guide on the CD-ROM for more information.)
®
The network scanning feature does
not work.
(For Windows users only) Firewall setting on your PC may be rejecting the
necessary network connection. Follow the instructions below to configure the
Firewall. If you are using a personal Firewall software, see the User’s Guide for
your software or contact the software manufacturer.
The network PC-Fax Receive
feature does not work.
®
<Windows XP SP2 users>
1
Click the Start button, Settings, Control Panel and then Windows Firewall.
Make sure that Windows Firewall on the Basic tab is set to On.
2
3
Click the Exceptions tab and Add port button.
Enter any name, port number (54295 for network scanning and 54926 for
Network PC-Fax receiving), choose UDP and click OK.
4
Make sure if the new setting is added and is checked, and then click OK.
®
For Windows XP SP1 user’s, please visit the Brother Solutions Center.
110
Troubleshooting and Routine Maintenance
Network Difficulties (Continued)
Difficulty
Suggestions
®
Your computer cannot find your
machine.
<Windows users>
Firewall setting on you PC may be rejecting the necessary network connection.
For detail, see the instruction above.
®
<Macintosh users>
Re-select your machine in the DeviceSelector application located in Macintosh
HD/Library/Printers/Brother/Utilities or from the model of ControlCenter2.
Dial Tone
B
Phone line interference
B
Setting the dial tone to Detection will shorten
the dial detect pause.
If you are having problems sending or
receiving a fax due to possible interference
on the phone line, we recommend that you
adjust the Equalization for compatibility to
reduce the modem speed for fax operations.
a Press Menu.
b Press a or b to choose
Initial Setup.
a Press Menu.
c Press a or b to choose Dial Tone.
Press OK.
b Press a or b to choose Fax.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose Detectionor
No Detection.
Press OK.
d Press a or b to choose
Compatibility.
Press OK.
e Press Stop/Exit.
e Press a or b to choose Normal(or
Basic).
„ Basicreduces the modem speed to
9600 bps. Unless interference is a
recurring problem on your phone
line, you may prefer to use it only
when needed.
„ Normalsets the modem speed at
14400 bps. (factory setting)
Press OK.
f Press Stop/Exit.
Note
When you change the compatibility to
Basic, the ECM feature is not available.
111
Checking the print quality
B
Improving print quality
B
If faded or streaked colors and text appear on
your output, some of the nozzles may be
clogged. You can check this by printing the
Print Quality Check Sheet and looking at the
nozzle check pattern.
Cleaning the print head
B
To ensure the good print quality, the machine
will regularly clean the print head. You can
start the cleaning process manually if
needed.
a Press Ink.
Clean the print head and ink cartridges if you
get a horizontal line in the text or graphics on
your printed pages. You can clean Black only,
three colors at a time
(Cyan/Yellow/Magenta), or all four colors at
once.
b Press a or b to choose Test Print.
Press OK.
c Press a or b to choose
Print Quality.
Press OK.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
d Press Color Start.
The machine begins printing the Print
Quality Check Sheet.
CAUTION
e Check the quality of the four color blocks
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
on the sheet.
f The LCD asks you if the print quality is
OK.
Do one of the following:
„ If all lines are clear and visible, press
1 (Yes) to finish the Print Quality
check.
„ If you can see missing short lines as
shown below, press 2 to choose No.
a Press Ink.
b Press a or b to choose Cleaning.
Press OK.
c Press a or b to choose Black, Color
or All.
OK
Poor
Press OK.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to standby mode
automatically.
g The LCD asks you if the print quality is
OK for black and three colors.
Press 1 (Yes) or 2 (No).
Note
If you clean the print head at least five
times and the print has not improved, call
Brother Customer Service (See Brother
h The LCD asks you if you want to start
cleaning.
Press 1 (Yes).
The machine starts cleaning the print
head.
112
Troubleshooting and Routine Maintenance
i After cleaning is finished, press
Color Start.
Checking the printing
alignment
B
The machine starts printing the Print
Quality Check Sheet again and then
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge for the clogged
color.
You may need to adjust the printing
alignment. However, if after transporting the
machine your printed text becomes blurred or
images become faded then adjustments may
need to be made.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call Brother Customer Service (see
a Press Ink.
b Press a or b to choose Test Print.
Press OK.
c Press a or b to choose Alignment.
Press OK.
d Press Black Start or Color Start.
The machine starts printing the
Alignment Check Sheet.
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
e Check the 600 dpi and 1200 dpi test
prints to see if number 5 most closely
matches number 0.
f Do one of the following:
Note
„ If the number 5 sample of both the
600 dpi and 1200 dpi are the best
matches, press 1 (Yes) to finish the
Alignment Check.
i
„ If another test print number is a
better match for either 600 dpi or
1200 dpi, press 2 (No) to choose it.
When a print head
nozzle is clogged
the printed
sample looks like
this.
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
g For 600 dpi, press the number of the test
print that most closely matches the
number 0 sample (1-8).
h For 1200 dpi, press the number of the
test print that most closely matches the
number 0 sample (1-8).
i Press Stop/Exit.
113
b Take out all the ink cartridges and install
the yellow protective parts. (See
page 117.)
Checking the ink
volume
B
When installing the yellow protective
parts, make sure they clip into place as
shown in the diagram.
Although an ink volume icon appears on the
LCD, you can use the Ink key to see a large
graph showing the ink that is left in each
cartridge.
a Press Ink.
b Press a or b to choose Ink Volume.
Press OK.
The LCD shows the ink volume.
c Press Stop/Exit.
Note
You can check the ink volume from your
computer. (See Chapter 1 or Chapter 8 in
the Software User's Guide on the
CD-ROM.)
OK
Packing and shipping
the machine
B
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, you could void your warranty.
CAUTION
If you are not able to find the yellow
protective parts, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either the
yellow protective parts or the ink cartridges
in position. Shipping without them will
cause damage to your machine and may
void your warranty.
CAUTION
It is important to allow the machine to ‘park’
the print head after a print job. Listen
carefully to the machine before unplugging
it to make sure that all mechanical noise
has stopped. Not allowing the machine to
finish this parking process may lead to print
problems and possible damage to the print
head.
a Lift the scanner cover from the right-
hand side of the machine until it locks
securely into the open position.
114
Troubleshooting and Routine Maintenance
c Lift the scanner cover to release the
lock. Gently push the scanner cover
support down and close the scanner
cover.
h Pack the printed materials in the original
carton as shown below. Do not pack the
used ink cartridges in the carton.
Note
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts and printed materials to use with
your ‘Exchange’ machine.
d Unplug the machine from the telephone
wall jack and take the telephone line
cord out of the machine.
e Unplug the machine from the AC power
outlet.
f Unplug the interface cable from the
machine, if it is connected.
g Wrap the machine in the bag and put it
in the original carton with the original
packing material.
i Close the carton and tape it shut.
115
c Remove anything that is stuck inside the
Routine maintenance
B
paper tray.
d Wipe the paper tray with a soft cloth to
Cleaning the outside of the
machine
remove dust.
B
CAUTION
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
e Put the paper tray firmly back in the
machine.
DO NOT use cleaning materials that
contain ammonia.
Cleaning the scanner
B
a Lift the document cover (1). Clean the
scanner glass with isopropyl alcohol on
a soft lint-free cloth.
DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
1
Clean the outside of the machine as
follows:
B
a Pull the paper tray completely out of the
machine.
b In the ADF unit, clean the white bar (1)
and the glass strip (2) under it with
isopropyl alcohol on a lint-free cloth.
1
2
b Wipe the outside of the machine with a
soft cloth to remove dust.
116
Troubleshooting and Routine Maintenance
Cleaning the printer platen
B
Cleaning the Paper Pick-up
Roller
B
WARNING
a Unplug the machine from the AC power
DO NOT touch the paper feed star
wheels (1) or encoder film (2).
outlet and remove the Jam Clear Cover.
2
b Clean the Paper Pick-up Roller with
isopropyl alcohol on a Q-tip (cotton
swab).
3
1
a Be sure to unplug the machine from the
AC power outlet before cleaning the
printer platen (3).
b If ink is scattered on or around the
printer platen wipe it off with a soft, dry,
lint-free cloth.
c Re-insert the Jam Clear Cover.
d Re-connect the power cord.
Replacing an ink cartridge
B
Your machine is equipped with an ink dot
counter. The ink dot counter automatically
monitors the level of ink in each of the 4
cartridges. When the machine detects an ink
cartridge is running out of ink, the machine
will tell you with a message on the LCD.
The LCD will tell you which ink cartridge is low
or needs replacing. Be sure to follow the LCD
prompts to replace the ink cartridges in the
correct order.
117
Even though the machine tells you that an ink
cartridge is empty, there will be a small
amount of ink left in the ink cartridge. It is
necessary to keep some ink in the ink
cartridge to prevent air from drying out and
damaging the print head assembly.
d Take out the protective yellow cap (1).
1
a Lift the scanner cover from the right-
hand side of the machine until it locks
securely into the open position.
If one or more ink cartridges are empty,
for example Black, the LCD shows
Ink Empty Blackand
Improper Setup
DO NOT touch the area shown in the
illustration below.
Replace Ink.
b Pull the ink cartridge hook (1) toward
you and take out the ink cartridge for the
color shown on the LCD.
Note
If the protective yellow caps come off
when you open the bag, the cartridge will
not be damaged.
1
e
Each color has its own correct position. Keep
the ink cartridge in an upright position when
you put it into the slot. Press down on the ink
cartridge until the hook (1) snaps over it.
1
c Open the new ink cartridge bag for the
color shown on the LCD, and then take
out the ink cartridge.
118
Troubleshooting and Routine Maintenance
f Lift the scanner cover to release the
lock. Gently push the scanner cover
support down and close the scanner
cover.
If you mix the colors by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation.
g If you replaced an ink cartridge
Near Emptywas displayed on the
LCD, the LCD may ask you to verify that
it was a brand new one. (For example,
Did You Change Black?) For each
new cartridge you installed, press 1
(Yes) to automatically reset the ink dot
counter for that color. If the ink cartridge
you installed is not a brand new one, be
sure to press 2 (No).
Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
If you wait until the LCD shows
Ink Empty, the machine will
automatically reset the ink dot counter.
Brother strongly recommends that you do
not refill the ink cartridges provided with
your machine. We also strongly
recommend that you continue to use only
Genuine Brother Brand replacement ink
cartridges. Use or attempted use of
potentially incompatible ink and/or
Note
If the LCD shows Installafter you
install the ink cartridges, check that the ink
cartridges are installed properly.
cartridges in the Brother machine may
cause damage to the machine and/or may
result in unsatisfactory print quality. Our
warranty coverage does not apply to any
problem that is caused by the use of
unauthorized third party ink and/or
WARNING
If ink gets in your eyes, wash them out with
water at once and call a doctor if you are
concerned.
cartridges. To protect your investment and
obtain premium performance from the
Brother machine, we strongly recommend
the use of Genuine Brother Supplies.
CAUTION
DO NOT take out ink cartridges if you do
not need to replace them. If you do so, it
may reduce the ink quantity and the
machine will not know the quantity of ink left
in the cartridge.
DO NOT touch the cartridge insertion slots.
If you do so, the ink may stain your skin.
If ink stains your skin or clothing, wash with
soap or detergent at once.
119
Menu and Features
C
C
On-screen
programming
Menu keys
C
C
Access the main menu.
Your machine is designed to be easy to use
with LCD on-screen programming using the
menu keys. User-friendly programming helps
you take full advantage of all the menu
selections your machine has to offer.
Since your programming is done on the LCD,
we have created step-by-step on-screen
instructions to help you program your
Access the mode and its menu of
temporary settings.
machine. All you need to do is follow the
instructions as they guide you through the
menu selections and programming options.
Memory storage
C
a
b
d
Scroll through the current menu
level.
Even if there is a power failure, you will not
lose the settings you have chosen using the
Menu key because they are stored
permanently. Also, you will not lose your
settings in the PhotoCapture, Fax and Copy
mode key menus if you have chosen
Set New Default. You may have to reset
the date and time.
Go back to the previous menu level.
Go to the next menu level.
„ Go to the next menu level.
„ Accept an option.
c
„ Cancel the current operation.
„ Go back to the previous menu
level.
„ Stop the current operation.
120
Menu and Features
Menu table
C
The menu table will help you understand the menu selections and options that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.
Menu (
)
C
Level1
Level2
Level3
Options
Off
Descriptions
Page
General Setup Mode Timer
—
Sets the time to return to
Fax mode.
0 Sec
30 Secs
1 Min
2 Mins*
5 Mins
Plain*
Inkjet
Glossy
Transparency
Letter*
Legal
A4
Paper Type
Paper Size
—
—
paper tray.
the paper tray.
A5
4"x6"
Off
Volume
Ring
Adjusts the ring volume.
Low
Med*
High
Beeper
Speaker
Off
the beeper.
Low*
Med
High
Off
Adjusts the speaker
volume.
Low
Med*
High
Auto Daylight
On/Off Setting
—
—
On
Changes for Daylight
Savings Time
Off*
automatically.
to receive faxes even in off
mode.
Fax Receive:Off
The factory settings are shown in Bold with an asterisk.
*
121
Level1
Level2
Level3
Options
Light
Med*
Descriptions
Page
General Setup LCD Settings
LCD Contrast
Adjusts the contrast of the
LCD.
(Continued)
Dark
Backlight
Dim Timer
Light*
Med
You can adjust the
brightness of the LCD
backlight.
Dark
Off
You can set how long the
LCD backlight stays on
after the last key press.
10 Secs
20 Secs
30 Secs*
Off*
Off Timer
You can set how long the
LCD stays on for after the
last key press.
1 Min
2 Mins
3 Mins
5 Mins
10 Mins
30 Mins
0
Fax
Setup Receive Ring Delay
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
1
2
3
4*
F/T Ring Time 20 Secs*
30 Secs
Sets the pseudo/double-
ring time in Fax/Tel mode.
40 Secs
70 Secs
Easy Receive
Remote Codes
On*
Receives fax messages
without pressing the
Black Start or Color Start
key.
Off
On*
Allows you to answer all
calls at an extension or
external phone and use
codes to turn the machine
on or off. You can
(l51, #51)
Off
personalize these codes.
Auto Reduction On*
Off
Reduces the size of
incoming faxes.
The factory settings are shown in Bold with an asterisk.
122
Menu and Features
Level1
Fax
Level2
Level3
Options
Descriptions
Page
Set Quick-Dial Speed-Dial
—
Stores Speed-Dial
numbers, so you can dial by
pressing only a few keys
(and Start).
(Continued)
Setup Groups
—
Broadcasting.
Report Setting Transmission
On
Initial setup for
Transmission Verification
Report and Fax Journal
Report.
On+Image
Off*
Off+Image
Journal Period Off
Every 50 Faxes
*
Every 6 Hours
Every 12 Hours
Every 24 Hours
Every 2 Days
Every 7 Days
Advanced Fax
Operation
Fwd/Page/Store Off*
fax messages, to call your
pager, to store incoming
faxes in the memory (so
you can retrieve them while
you are away from your
Fax Forward
Paging
Fax Storage
Fax Preview
machine), to preview faxes
or to send faxes to your PC.
PC Fax Receive
Remote Access Access Code:
---l
Set your own code for
Remote Retrieval.
Print Fax
(Backup Print)
—
—
Prints incoming faxes
stored in the memory.
Remaining Jobs
—
memory and lets you cancel
chosen jobs.
Miscellaneous Compatibility Normal*
Adjusts the transmissions
that are having problems.
Basic
Distinctive
Off*
Uses the Telephone
company's Distinctive Ring
subscriber service to
register the ring pattern with
the machine.
Set(On)
Caller ID
Display#
30 Caller IDs stored in the
memory.
Print Report
The factory settings are shown in Bold with an asterisk.
123
Level1
Level2
Level3
Options
Auto*
Descriptions
Page
LAN
TCP/IP(Wired) BOOT Method
Chooses the BOOT method See
that best suits your needs.
Network
Static
User's
Guide
on the
CD-
RARP
BOOTP
DHCP
ROM
IP Address
Subnet Mask
Gateway
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
[000-255]
BRN_XXXXXX
Auto*
Enter the IP address.
Enter the Subnet mask.
Enter the Gateway
address.
Node Name
Enter the Node name.
WINS Config
Chooses the WINS
configuration mode.
Static
WINS Server
DNS Server
APIPA
(Primary)
000.000.000.000 the primary or secondary
Specifies the IP address of
server.
(Secondary)
000.000.000.000
(Primary)
000.000.000.000 the primary or secondary
Specifies the IP address of
server.
(Secondary)
000.000.000.000
On*
Automatically allocates the
IP address from the link-
local address range.
Off
TCP/IP(WLAN)
BOOT Method
Auto*
Chooses the BOOT method
that best suits your needs.
Static
RARP
BOOTP
DHCP
IP Address
[000-255].
[000-255].
[000-255].
[000-255]
Enter the IP address.
The factory settings are shown in Bold with an asterisk.
124
Menu and Features
Level1
LAN
Level2
Level3
Options
Descriptions
Page
TCP/IP(WLAN)
(Continued)
Subnet Mask
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
[000-255]
BRW_XXXXXX
Auto*
Enter the Subnet mask.
See
Network
User's
Guide
on the
CD-
(Continued)
Gateway
Enter the Gateway
address.
ROM
Node Name
Enter the Node name.
WINS Config
Chooses the WINS
configuration mode.
Static
WINS Server
DNS Server
APIPA
(Primary)
000.000.000.000 the primary or secondary
Specifies the IP address of
server.
(Secondary)
000.000.000.000
(Primary)
000.000.000.000 the primary or secondary
Specifies the IP address of
server.
(Secondary)
000.000.000.000
On*
Automatically allocates the
IP address from the link-
local address range.
Off
Setup WLAN
Setup Wizard
—
—
You can configure your
print server.
SecureEasySetup
You can configure the
wireless network easily.
The factory settings are shown in Bold with an asterisk.
125
Level1
LAN
Level2
Level3
Options
Descriptions
Page
WLAN Status
Status
—
You can see the current
wireless network status.
See
Network
User's
Guide
on the
CD-
(Continued)
Signal
—
You can see the current
wireless network signal
strength.
ROM
SSID
—
—
—
You can see the current
SSID.
Comm.Mode
Security Mode
You can see the current
Communication Mode.
You can see the current
wireless network security
settings.
Setup Misc.
Wired LAN
Auto*
Chooses the Ethernet link
mode.
100B-FD
100B-HD
10B-FD
10B-HD
Time Zone
GMT-05:00
Sets the time zone for your
country.
Network I/F
—
Wired LAN
WLAN
You can choose the
network connection type.
Factory Reset
—
—
Yes
Restores all wired and
wireless network settings to
the factory default.
No
Print Reports Transmission
—
Prints these lists and
reports.
Help List
Quick-Dial
—
—
—
—
—
—
—
—
Fax Journal
—
User Settings
—
Network Config
—
Initial Setup Receive Mode
Fax Only*
Fax/Tel
External TAD
Manual
—
Choose the receive mode
that best suits your needs.
Date/Time
Station ID
Tone/Pulse
—
—
—
Puts the date and time on
the LCD and in headings of Quick
faxes you send.
See
Setup
Guide
Fax:
Set your name and fax
number to appear on each
page you fax.
Name:
Tone*
Choose the dialing mode.
Pulse
The factory settings are shown in Bold with an asterisk.
126
Menu and Features
Level1
Level2
Level3
Options
Descriptions
Page
Initial Setup Dial Tone
—
Detection
No Detection*
English*
French
You can shorten the dial
tone detect pause.
(Continued)
Local Language
(Canada only)
—
Allows you to change the
LCD language for your
country.
See
Quick
Setup
Guide
The factory settings are shown in Bold with an asterisk.
PhotoCapture (
)
C
Level1
Level2
Level3
Options
Descriptions
Page
View Photo(s)
—
—
See the print
settings table
below.
You can preview your
photos on the LCD.
Print Index
—
—
6 Images/Line
Fast
You can print a thumbnail
page.
5 Images/Line
Photo
Print All Photos
Print Photos
—
—
—
—
See the print
settings table
below.
You can print all photos in
your media card.
See the print
settings table
below.
image.
Print Settings
Option1
Option2
Option3
Option4
Descriptions
Page
Print Quality Normal
Photo*
—
—
Choose the print quality.
Paper&Size
Letter Glossy
*
4"x 3"
—
size.
4"x 6" Glossy 5"x 3.5"
5"x 7" Glossy 6"x 4"
A4 Glossy
7"x 5"
Letter Plain
A4 Plain
8"x 6"
Max. Size
Letter Inkjet
A4 Inkjet
4"x 6" Inkjet
The factory settings are shown in Bold with an asterisk.
127
Option1
Option2
Option3
Option4
Descriptions
Page
Brightness
—
—
Adjusts the brightness.
Contrast
—
—
Adjusts the contrast.
True2Life
On
White Balance
Sharpness
Color Density
—
areas.
Off*
Enhances the detail of the
image.
Adjusts the total amount of
color in the image.
Cropping
On*
—
margin to fit the paper size
or print size. Turn this
feature off if you want to
print whole images or
prevent unwanted
Off
cropping.
Borderless
On*
—
—
—
—
—
—
to fit the edges of the paper.
Off
Set New Default Yes
You can save your print
settings.
No
Factory Reset Yes
No
You can restore all the
settings to factory settings.
The factory settings are shown in Bold with an asterisk.
128
Menu and Features
Copy (
)
C
Level1
Level2
Level3
Options
Fast
Descriptions
Page
Quality
—
—
for your type of document.
Normal*
Best
Enlarge/Reduce
—
—
50%
You can choose the
enlargement or reduction
ratio for your type of
document.
69% A4iA5
78% LGLiLTR
83% LGLiA4
93% A4iLTR
97% LTRiA4
100%*
104% EXEiLTR
142% A5iA4
186%
4"x6"iLTR
198% 4"x6"iA4
200%
Custom(25-400%)
Plain*
Paper Type
Paper Size
—
—
—
—
matches the paper in the
tray.
Inkjet
Glossy
Transparency
Letter*
Legal
matches the paper in the
tray.
A4
A5
4"x6"
Brightness
—
—
—
—
Adjusts the brightness of
copies.
Contrast
Adjusts the contrast of
copies.
The factory settings are shown in Bold with an asterisk.
129
Level1
Level2
Level3
Options
Descriptions
Page
Color Adjust
Red
—
in copies.
Green
—
—
Adjusts the amount of
Green in copies.
Blue
Adjusts the amount of Blue
in copies.
Stack/Sort
—
—
—
—
Stack*
sort multiple copies.
Sort
Page Layout
Off(1 in 1)*
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster(3 x 3)
Yes
You can make N in 1 or
Poster copies.
Set New Default
Factory Reset
—
—
—
—
You can save your copy
settings.
No
Yes
You can restore all the
settings to factory settings.
No
The factory settings are shown in Bold with an asterisk.
130
Menu and Features
Fax (
)
C
Level1
Level2
Level3
Options
Standard*
Fine
Descriptions
Page
Fax Resolution
—
—
Sets the resolution for
outgoing faxes.
S.Fine
Photo
Auto*
Contrast
—
—
—
Changes the lightness or
darkness of faxes you
send.
Light
Dark
Speed-Dial
—
—
Alphabetical
Order
You can dial by pressing
only a few keys (and Start).
Numerical Order
Outgoing Call Send a fax
—
You can choose a number
from the Outgoing Call
history and then send a fax
to it, add it to Speed-Dial, or
delete it.
Add to Speed-
Dial
Delete
Caller ID hist. Send a fax
—
—
You can choose a number
from the Caller ID history
and then send a fax to it,
add it to Speed-Dial, or
delete it.
Add to Speed-
Dial
Delete
Broadcasting
Delayed Fax
Batch TX
Add Number
Complete
—
—
—
—
—
message to more than one
fax number.
—
Sets the time of day in
24-hour format that the
delayed faxes will be sent.
—
On
the same fax number at the
same time of day into one
transmission.
Off*
Real Time TX
Polled TX
—
—
—
—
On
using the memory.
Off*
On
an document to be
retrieved by another fax
machine.
Off*
Polling RX
—
—
—
—
On
Sets up your machine to
poll another fax machine.
Off*
On
Overseas Mode
If you are having difficulty
sending faxes overseas,
set this to On.
Off*
The factory settings are shown in Bold with an asterisk.
131
Level1
Level2
Level3
Options
A4
Descriptions
Page
Scan Size
—
—
scanner glass to the size of
the document.
Letter*
Set New Default
Factory Reset
—
—
—
—
Yes
No
You can save your fax
settings.
Yes
No
You can restore all the
settings to factory settings.
The factory settings are shown in Bold with an asterisk.
Scan (
)
C
Level1
Option1
Option2
Option3
Descriptions
Page
Scan to E-mail
—
—
—
You can scan a black &
white or a color document
See
Software
into your E-mail application. User's
Guide
on the
CD-ROM
Scan to Image
Scan to OCR
Scan to File
—
—
—
—
—
—
—
—
—
You can scan a color
picture into your graphics
application.
You can have your text
document converted to an
editable text file.
You can scan a black &
white or a color document
into your computer.
Scan to Card 150 dpi Color* PDF/JPEG
(File Name)
You can choose the Scan
resolution, file format and
enter a file name for your
document.
300 dpi Color
600 dpi Color
PDF/JPEG
PDF/JPEG
XXXXXXXX
200x100 dpi B/W TIFF/PDF
200 dpi B/W TIFF/PDF
The factory settings are shown in Bold with an asterisk.
132
Menu and Features
Special characters and symbols
C
Entering Text
C
Press l , # or 0, repeatedly until you see the
special character or symbol you want.
When you are setting certain menu
selections, such as the Station ID, you may
need to enter text into the machine. Most
number keys have three or four letters printed
on keys. The keys for 0, # and l do not have
printed letters because they are used for
special characters.
Press l
for
(space) ! " # $ % & ' ( ) l
+ , - . / m
Press # for
Press 0 for
: ; < = > ? @ [ ] ^ _
É À È Ê Î Ç Ë Ö 0
By pressing the proper number key
repeatedly, you can access the character you
want.
Press
Key
one
time
two
times
three
times
four
times
2
3
4
5
6
7
8
9
A
D
G
J
B
E
H
K
N
Q
U
X
C
F
I
2
3
4
5
6
S
8
Z
L
M
P
T
O
R
V
Y
W
Putting spaces
C
To enter a space in a fax number, press c
once between numbers. To enter a space in
a name, press c twice between characters.
Making corrections
C
If you entered an incorrect letter and want to
change it, press d to move the cursor under
the incorrect character. Then press Clear. All
the letters to the right of the cursor will be
deleted. Re-enter the correct character. You
can also back up and type over incorrect
letters.
Repeating letters
C
If you need to enter a letter that is on the
same key as the letter before, press c to
move the cursor to the right before you press
the key again.
133
Specifications
D
D
Product description
D
General
D
Memory Capacity
16 MB
ADF (automatic document Up to 10 pages
feeder)
Temperature: 68° F - 86° F (20° C - 30° C)
Humidity: 50% - 70%
Paper: [20 lb (80 g/m2)] A4Letter size
100 Sheets [20 lb (80 g/m2)]
Ink Jet
Paper Tray
Printer Type
Print Method
Piezo with 74 × 5 nozzles
LCD (liquid crystal display) 2.5 in. (63.5 mm) Color LCD
Power Source
AC 100 to 120V 50/60Hz
Power Consumption
Off Mode:
Standby:
Operating:
Average 4 W
Average 10 W
Average 25 W
134
Specifications
Dimensions
14.8 inch (375 mm)
6.5 inch
6.9 inch
(165 mm)
(174 mm)
14.2 inch (361 mm)
14.7 inch (373 mm)
17.9 inch (455 mm)
15.8 inch (402 mm)
13.7 inch (347 mm)
12.7 inch (322 mm)
13.6 inch (345 mm)
Weight
Noise
13.2 lb (6 kg)
Operating:
42.5 to 51 dB 1
Temperature
Operating:
50° F to 95° F (10 to 35° C)
68° F to 91° F (20 to 33° C)
Best Print
Quality:
Humidity
Operating:
20 to 80% (without condensation)
20 to 80% (without condensation)
Best Print
Quality:
1
This depends on printing conditions.
135
Print media
D
Paper Input
Paper Tray
„ Paper type:
„ Paper size:
(commercial No.10, DL, C5, Monarch, JE4), Photo card,
For more details, see Paper weight, thickness and
„ Maximum paper tray capacity: Approx. 100 sheets of
20 lb (80 g/m)2 plain paper
Paper Output
Up to 25 sheets of Letter plain paper (Face up print delivery
to the output paper tray) 2
1
Use only transparencies recommended for inkjet printing.
2
For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately
after they exit the machine to avoid smudging.
3
4
Legal paper cannot be stacked on the output paper tray.
136
Specifications
Copy
D
Color/Monochrome
Yes/Yes
Document Size
ADF Width: 5.8 in. to 8.5 in. (147 mm to 216 mm)
ADF Height: 5.8 in. to 14 in. (147 mm to 356 mm)
Scanner Glass Width: Max. 8.5 in. (216 mm)
Scanner Glass Height: Max. 11.7 in. (297 mm)
Copy Width: Max. 8.26 in. (210 mm)
Copy Speed
Stacks/Sorts up to 99 pages
25% to 400% (in increments of 1%)
Plain, inkjet or glossy paper:
(Black & White)
Multiple Copies
Enlarge/Reduce
Resolution
„ Scans up to 1200×1200 dpi
„ Prints up to 1200×1200 dpi
(Color)
„ Scans up to 600×1200 dpi
„ Prints up to 600×1200 dpi
OHP/Transparency:
„ Scans up to 600×600 dpi
„ Prints up to 1200×1200 dpi
1
Does not include the time it takes to feed the paper. Based on Brother standard pattern. (Fast mode/Stack Copy) Copy
speeds vary with the complexity of the document.
137
PhotoCapture Center™
D
CompactFlash®
Available Media
(Type I only)
(Microdrive™ is not compatible)
(Compact I/O card such as Compact LAN card and
Compact Modem card are not supported.)
SmartMedia® (3.3V)
(Not available for use with ID)
Memory Stick®
Memory Stick Pro™
(Not available for music data with MagicGate™)
MultiMediaCard™
Secure Digital™
xD-Picture Card™ 1
DPOF, EXIF, DCF
File Extension
(Media Format)
(Image Format)
Photo Print:JPEG 2
Scan to Card:JPEG, PDF (Color)
TIFF, PDF (Black)
Color Enhancement
Number of Files
Folder
True2Life
Up to 999 files in the media card
File must be in the 3rd folder level of the Media Card.
Borderless
1
xD-Picture Card™ Conventional Card 16MB-512MB
xD-Picture Card™ Type M 512MB-1GB
2
3
Progressive JPEG format is not supported.
138
Specifications
Fax
D
Compatibility
Coding System
Modem Speed
ITU-T Group 3
MH/MR/MMR/JPEG
Automatic Fallback
14400 bps
Document Size
ADF Width: 5.8 in. to 8.5 in. (147 mm to 216 mm)
ADF Height: 5.8 in. to 14 in. (147 mm to 356 mm)
Scanner Glass Width: Max. 8.5 in. (216 mm)
Scanner Glass Height: Max. 11.7 in. (297 mm)
Scanning Width
Printing Width
Gray Scale
8.2 in. (208 mm)
8.03 in. (204 mm)
256 levels
Polling Types
Contrast Control
Standard, Sequential: (Black only)
Automatic/Light/Dark
(manual setting)
Resolution
„ Horizontal 203 dot/in. (8 dot/mm)
„ Vertical
Standard
98 line/in. (3.85 line/mm) (Monochrome)
196 line/in. (7.7 line/mm) (Color)
Fine
196 line/in. (7.7 line/mm) (Monochrome/Color)
Photo
196 line/in. (7.7 line/mm) (Monochrome)
Superfine
392 line/in. (15.4 line/mm) (Monochrome)
Speed-Dial
80 stations
Broadcasting
130 stations
Automatic Redial
Auto Answer
1 time after 5 minutes
0, 1, 2, 3 or 4 rings
Public switched telephone network.
Communication Source
Memory Transmission
Out of Paper Reception
1
‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).
Specifications and printed materials are subject to change without prior notice.
2
‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications
and printed materials are subject to change without prior notice.
139
Scanner
D
Color/Monochrome
TWAIN Compliant
Yes/Yes
)
Mac OS® 9.1-9.2/Mac OS® X 10.2.4 or greater
WIA Compliant
Color Depth
36 bit color Processing (Input)
24 bit color Processing (Output)
Up to 600 × 2400 dpi (optical)
Resolution
Scanning Speed
Color: up to 5.58 sec.
Black: up to 3.54 sec.
(Letter size at 100 × 100 dpi)
Document Size
ADF Width: 5.8 in. to 8.5 in. (147 mm to 216 mm)
ADF Height: 5.8 in. to 14 in. (147 mm to 356 mm)
Scanner Glass Width: Max. 8.5 in. (216 mm)
Scanner Glass Height: Max. 11.7 in. (297 mm)
8.26 in. (210 mm)
Scanning Width
Gray Scale
256 levels
1
2
3
®
®
®
®
Windows XP in this User’s Guide includes Windows XP Home Edition, Windows XP Professional, and Windows
XP Professional x64 Edition.
®
Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows XP (resolution up to 19200 × 19200 dpi
can be selected by using the Brother scanner utility).
Note
Mac OS® X scanning is supported in Mac OS® X 10.2.4 or greater.
140
Specifications
Printer
D
Printer Driver
Compression mode and bi-directional capability
Brother Ink Driver
For Mac OS® 9.1-9.2/Mac OS® X 10.2.4 or greater
Resolution
Up to 1200 × 6000 dpi
1200 × 1200 dpi
600 × 600 dpi
600 × 150 dpi
Up to 20 pages/minute (Black) 3
Up to 15 pages/minute (Color) 3
8.03 in. [8.5 in. (borderless)]4
Print Speed
Printing Width
Disk-Based Fonts
Borderless
35 TrueType
Letter, A4, A6, Photo Card, Index Card, Post Card,
Envelope 5
1
2
3
®
®
®
®
Windows XP in this User’s Guide includes Windows XP Home Edition, Windows XP Professional, and Windows
XP Professional x64 Edition.
Output image quality varies based on many factors including, but not limited to input image resolution and quality and
print media.
Based on Brother standard pattern.
Letter size in draft mode.
Does not include the time it takes to feed the paper.
4
5
6
When you set the Borderless feature to On.
Interfaces
D
USB
A USB 2.0 interface cable that is not longer than 6 feet
(2.0 m). 1
LAN cable
Ethernet UTP cable category 5 or greater.
Wireless LAN
Your machine supports IEEE 802.11b/g wireless
communication with your wireless LAN using Infrastructure
mode or a wireless Peer-to-Peer connection in Ad-Hoc
Mode.
1
Your machine has a USB 2.0 Full-speed interface. This interface is compatible with USB 2.0 Hi-Speed; however, the
maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1 interface.
141
Specifications
Consumable items
D
Ink
The machine uses individual Black, Yellow, Cyan and Magenta ink
cartridges that are separate from the print head assembly.
Service Life of Ink
Cartridge
Standard Black - Approximately 500 pages at 5% coverage
Yellow, Cyan and Magenta - Approximately 400 pages at 5%
coverage
The above figures are based upon the following assumptions:
„ Continuous printing at a resolution of 600 × 600 dpi in normal
mode after installing new ink cartridge;
„ The printing frequency;
„ The number of pages printed;
„ Periodic, automatic, print head assembly cleaning (Your
machine will clean the print head assembly periodically. This
process will use a small amount of ink); and,
„ Ink remaining in cartridge identified as ‘empty’ (It is necessary to
leave a small amount of ink in the ink cartridge to prevent air
from drying out and damaging the print head assembly).
Replacement
Consumables
<Black> LC41BK <Cyan> LC41C
<Magenta> LC41M <Yellow> LC41Y
143
Network (LAN)
D
LAN
You can connect your machine to a network for Network Printing,
Network Scanning and PC Fax Send and PC Fax Receive
(Windows® only). Also included is Brother BRAdmin Professional
Network Management software.
Windows® 98/98SE/Me/2000/XP
Support for
Protocols
Mac OS® 9.1 - 9.2, Mac OS® X 10.2.4 or greater
Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)
IEEE 802.11 b/g (Wireless LAN)
TCP/IP
ARP, RARP, BOOTP, DHCP, APIPA, NetBIOS, WINS, LPR/LPD,
Port9100, mDNS, FTP, TELENET, SNMP, TFTP, Scanner port
Network Security
SSID/ESSID, 128 (104) / 64 (40) bit WEP, WPA-Personal (TKIP)
Yes (simple setup with your SecureEasySetup™-capable router)
SecureEasySetup™
Note
• BRAdmin Professional is not supported in Mac OS®.
• Wireless LAN is not available for Mac OS® 9.1-9.2.
• BRAdmin Light is available for Mac OS® X 10.2.4 or greater users. For more information,
• Network Scanning and Remote Setup are available for Mac® OS 10.2.4 or greater.
144
Glossary
E
E
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
CNG tones
The special tones (beeps) sent by fax
The document can be placed in the ADF
and scanned one page at a time
automatically.
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Auto Reduction
Coding method
Reduces the size of incoming faxes.
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine prints a copy of every fax
that is received and stored in memory.This
is a safety feature so you will not lose
messages during a power failure.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Batch Transmission
(Black and white faxes only) As a cost
saving feature, all delayed faxes to the
same fax number can be sent as one
transmission.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Beeper Volume
Contrast
Volume setting for the beep when you
press a key or make an error.
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Delayed Fax
Broadcasting
Sends your fax at a specified time later.
The ability to send the same fax message
to more than one location.
Distinctive Ring
A subscriber service purchased from the
telephone company that gives you
another phone number on an existing
phone line. The Brother machine uses the
new number to simulate a dedicated fax
line.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
Cancel Job
Cancels a programmed job, like Delayed
Fax or Polling.
145
Dual Access
Fine resolution
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
Gray scale
The shades of gray available for copying
and faxing photographs.
Easy Receive
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
Group number
A combination of Speed-Dial numbers
that are stored in a Speed-Dial location for
Broadcasting.
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Help list
A printout of the complete Menu table that
you can use to program your machine
when you do not have the User's Guide
with you.
Extension phone
A telephone using the same line as your
fax but plugged into a separate wall jack.
Fax Journal
External phone
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
A telephone that is plugged into the EXT
jack of your machine.
F/T Ring Time
Journal Period
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
Fax Forwarding
LCD (liquid crystal display)
Sends a fax received into the memory to
another pre-programmed fax number.
The display screen on the machine that
shows interactive messages during On-
Screen Programming and shows the date
and time when the machine is idle.
Fax Receive Code
Press this code (l 5 1) when you answer
a fax call on an extension or external
phone.
Manual fax
When you lift the handset of your external
telephone or press Hook you can hear the
receiving fax machine answer before you
press Black Start or Color Start to begin
sending.
Fax Storage
You can store received faxes in memory.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Menu mode
Programming mode for changing your
machine's settings.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
OCR (optical character recognition)
The bundled ScanSoft® OmniPage®
software application converts an image of
text to text you can edit.
146
Glossary
Out of Paper Reception
Remote Access Code
Receives faxes into the machine's
memory when the machine is out of paper.
Your own four-digit code (---l) that allows
you to call and access your machine from
a remote location.
Overseas Mode
Remote Retrieval Access
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas phone lines.
The ability to access your machine
remotely from a touch tone phone.
Paging
Resolution
This feature enables your machine to call
your pager when a fax is received into its
memory. The machine will also page for
voice messages.
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Ring Delay
Pause
The number of rings before the machine
answers in Fax Onlyand Fax/Tel
mode.
Allows you to place a 3.5 second delay in
the dialing sequence stored on Speed-
Dial numbers. Press Redial/Pause as
many times as needed for longer pauses.
Ring Volume
Volume setting for the machine's ring.
PhotoCapture Center™
Scanning
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
The process of sending an electronic
image of a paper document into your
computer.
Photo resolution
Scan to Card
A resolution setting that uses varying
shades of gray for the best representation
of photographs.
You can scan a black and white or color
document into a Media Card. Black and
white images will be in TIFF or PDF file
format and images may be in PDF or
JPEG file format.
Polling
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
Search
An electronic, alphabetical listing of stored
Speed-Dial and Group numbers.
Pulse
A form of rotary dialing on a telephone
line.
Speed-Dial
A pre-programmed number for easy
dialing. You must press the
Quick Dial List
A listing of names and numbers stored in
Speed-Dial memory, in numerical order.
Search/Speed Dial, and the two digit
code, and Black Start or Color Start to
start the dialing process.
Real Time Transmission
Standard resolution
When memory is full, you can send faxes
in real time.
203 × 97 dpi. It is used for regular size text
and quickest transmission.
Remaining jobs
Station ID
You can check which jobs are waiting in
memory and cancel jobs individually.
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
147
Super Fine resolution
392 × 203 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external device or
answering machine to the EXT. jack of
your machine.
Telephone Answer Code (For Fax/Tel
mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension phone by pressing this code
(# 5 1).
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialing on the telephone line
used for Touch Tone telephones.
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A listing for each fax sent, that shows its
date, time and number.
True2Life®
Adjusts the color in the image for better
print quality by improving sharpness,
white balance and color density.
User Settings
A printed report that shows the current
settings of the machine.
148
Index
F
Control panel overview .............................. 6
ControlCenter2
A
See Software User's Guide on the
CD-ROM. .................................................
Copy
Access codes, storing and dialing ............54
Apple® Macintosh®
See Software User's Guide on the
CD-ROM. ..................................................
Automatic
color saturation ..................................... 71
enlarge/reduce ..................................... 69
enter Copy mode .................................. 68
page layout ........................................... 72
Return to default ................................... 73
Credit card numbers ................................ 54
Custom telephone features on a
Easy Receive .....................................36
B
Broadcasting ............................................28
Brother
accessories and supplies ....................... iii
product support ....................................... ii
D
Dialing
C
Caller ID history .................................... 50
Distinctive Ring ........................................ 39
Canceling
Fax Forwarding .....................................61
Cleaning
Connecting
E
Error messages on LCD .......................... 99
149
No Paper Fed ......................................100
while scanning a document ................73
Unable to Init. ......................................101
External telephone, connecting ................43
delayed batch transmission ............... 31
from memory (Dual Access) .............. 30
phone line interference .................... 111
Real Time Transmission .................... 30
Resolution ......................................... 29
Fax/Tel mode
F
answering at extension phones ............ 38
double-ringing (voice calls) ................... 35
F/T Ring Time ....................................... 35
Fax Receive Code ................................ 38
Telephone Answer Code ...................... 38
FCC notices ............................................. 95
Fax codes
Fax Forwarding
programming a number .........................55
Fax, from PC
G
H
See Software User's Guide on the
CD-ROM. ..................................................
Fax, stand-alone
HELP
LCD messages ................................... 120
at end of conversation ........................37
F/T Ring Time, setting ........................35
Receive Mode, choosing ....................34
Ring Delay, setting .............................35
at end of conversation ........................32
Broadcasting ......................................28
canceling from memory ......................32
I
Ink cartridges
J
Jacks
convert to RJ11 jack
EXT
external telephone ............................. 43
150
Jams
PaperPort®
See Software User's Guide and PaperPort®
User’s Guide on the CD-ROM. .................
Phone line
L
connections .......................................... 44
difficulties ........................................... 108
PhotoCapture Center™
CompactFlash® .................................... 76
from PC
M
Macintosh®
See Software User's Guide on the
CD-ROM. ..................................................
Manual
transmission ..........................................32
Mode, entering
See Software User's Guide on the
CD-ROM. ..............................................
Memory Stick® ..................................... 76
MultiMediaCard™ ................................ 76
Preview photos ..................................... 78
Print settings
Multi-line connections (PBX) ....................46
Brightness ......................................... 82
True2Life® ......................................... 82
SecureDigital™ .................................... 76
SmartMedia® ........................................ 76
specifications ...................................... 138
Presto! PageManager®
N
Network
Printing
See Network User's Guide on the
CD-ROM. ...............................................
Scanning
See Software User's Guide on the
CD-ROM. ...............................................
O
See Help in Presto! PageManager® to
access the User’s Guide. .........................
Print
P
151
specifications ......................................141
Programming your machine ...................120
User Settings ........................................ 64
Resolution
Q
Quick-Dial
Access codes and credit card numbers
Broadcasting .........................................28
using Groups ......................................28
Group dial
S
Scanning
Speed-Dial
See Software User's Guide on the
CD-ROM. ..................................................
Shipping the machine ............................ 114
Speed-Dial
setting up from Caller ID history .........51
T
TAD (telephone answering device),
R
receive mode ........................................ 34
recording OGM ..................................... 44
Troubleshooting ....................................... 99
document jam ..................................... 103
if you are having difficulty
incoming calls .................................. 109
PhotoCapture Center™ ................... 110
External TAD .........................................34
Redial/Pause ............................................49
Reducing
getting your faxes ..................................62
Remote Setup
See Software User's Guide on the
CD-ROM. ..................................................
Journal Period ....................................63
152
True2Life®
V
Volume, setting
W
Notice-Disclaimer ................................... iv
Wireless Network
See Quick Setup Guide and Network
User's Guide on the CD-ROM. .................
153
EQUIPMENT ATTACHMENT LIMITATIONS
(Canada only)
NOTICE
This product meets the applicable Industry Canada technical specifications.
NOTICE
The Ringer Equivalence Number is an indication of the maximum number of devices allowed to
be connected to a telephone interface. The termination on an interface may consist of any
combination of devices subject only to the requirement that the sum of the RENs of all the devices
does not exceed five.
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, Canada H9B 3H6
Visit us on the World Wide Web
These machines are made for use in the USA and Canada only. We cannot recommend using
them overseas because it may violate the Telecommunications Regulations of that country and
the power requirements of your multi-function center may not be compatible with the power
available in foreign countries. Using USA or Canada models overseas is at your own risk and
may void your warranty.
US/CAN
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