Brother MFC 680CN User Manual
USER’S GUIDE  
MFC-680CN  
MFC-885CW  
Approval Information and Compilation and  
Publication Notice  
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE  
FITTED WITH THE APPROPRIATE CONNECTOR.  
APPROVAL INFORMATION  
Brother advises that this product may not function correctly in a country other than where it was  
originally purchased, and does not offer any warranty in the event that this product is used on  
public telecommunication lines in another country.  
Compilation and Publication Notice  
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,  
covering the latest product descriptions and specifications.  
The contents of this manual and the specifications of this product are subject to change without  
notice.  
Brother reserves the right to make changes without notice in the specifications and materials  
contained herein and shall not be responsible for any damages (including consequential) caused  
by reliance on the materials presented, including but not limited to typographical and other errors  
relating to the publication.  
i
EC Declaration of Conformity under the R & TTE  
Directive  
ii  
Table of Contents  
Section I General  
1
General Information  
2
Using the documentation.......................................................................................2  
Symbols and conventions used in the documentation ....................................2  
Accessing the Software User’s Guide and Network User’s Guide ........................3  
Viewing Documentation...................................................................................3  
Control panel overview..........................................................................................6  
LCD display indications ...................................................................................8  
Basic Operations .............................................................................................9  
2
Loading documents and paper  
10  
Loading documents .............................................................................................10  
Using the ADF ...............................................................................................10  
Using the scanner glass ................................................................................11  
Scannable area .............................................................................................11  
Acceptable paper and other media......................................................................12  
Recommended media ...................................................................................12  
Handling and using media .............................................................................12  
Choosing the right media...............................................................................13  
Loading paper and other media...........................................................................15  
Loading envelopes and post cards................................................................17  
Loading photo paper......................................................................................18  
Removing small printouts from the machine .................................................19  
Printable area ................................................................................................20  
3
General setup  
21  
Power Save mode ...............................................................................................21  
Putting your machine in Power Save mode...................................................21  
Bringing your machine out of Power Save mode ..........................................21  
Power Save setting........................................................................................21  
Mode Timer..........................................................................................................22  
Paper settings......................................................................................................23  
Paper Type....................................................................................................23  
Paper Size.....................................................................................................23  
Volume Settings...................................................................................................24  
Ring Volume..................................................................................................24  
Beeper Volume..............................................................................................24  
Speaker Volume............................................................................................24  
Automatic Daylight Savings Time........................................................................25  
LCD display .........................................................................................................25  
LCD Contrast.................................................................................................25  
Setting the backlight brightness.....................................................................25  
Setting the Dim Timer for the backlight ........................................................26  
Setting the Off Timer .....................................................................................26  
Setting the Wallpaper ....................................................................................27  
iii  
4
Security features  
28  
Memory Security..................................................................................................28  
Setting and changing the memory security password ...................................28  
Turning the memory security on/off...............................................................29  
Section II Fax  
5
Sending a fax  
32  
Entering Fax mode ..............................................................................................32  
Faxing from the ADF ....................................................................................32  
Faxing from the scanner glass ......................................................................33  
Faxing Letter size documents from the scanner glass ..................................33  
Colour fax transmission.................................................................................33  
Cancelling a fax in progress ..........................................................................33  
Broadcasting (Monochrome only)........................................................................34  
Cancelling a Broadcast in progress...............................................................34  
Additional sending operations..............................................................................35  
Sending faxes using multiple settings ...........................................................35  
Contrast.........................................................................................................35  
Changing fax resolution.................................................................................36  
Dual access (Monochrome only) ...................................................................36  
Real time transmission ..................................................................................36  
Overseas Mode .............................................................................................37  
Delayed Faxing (Monochrome only)..............................................................37  
Delayed Batch Transmission (Monochrome only).........................................37  
Checking and cancelling waiting jobs............................................................37  
Setting your changes as a new default..........................................................38  
Restoring all settings to the factory settings ..................................................38  
Sending a fax manually .................................................................................38  
Sending a fax at the end of a conversation ...................................................38  
Out of Memory message ...............................................................................38  
6
Receiving a Fax  
39  
Receive modes....................................................................................................39  
Choosing the Receive Mode .........................................................................39  
Using receive modes ...........................................................................................40  
Fax only .........................................................................................................40  
Fax/Tel...........................................................................................................40  
Manual...........................................................................................................40  
TAD ...............................................................................................................40  
Receive mode settings ........................................................................................41  
Ring Delay.....................................................................................................41  
F/T Ring Time (Fax/Tel mode only)...............................................................41  
Fax Detect .....................................................................................................42  
Additional receiving operations............................................................................43  
Printing a reduced incoming fax ....................................................................43  
Receiving faxes into memory (Monochrome only) ........................................43  
Receiving a fax at the end of a conversation.................................................44  
Printing a fax from the memory .....................................................................44  
iv  
7
Telephone and External devices  
45  
Voice operations..................................................................................................45  
Making a telephone call.................................................................................45  
Answering calls with the Speaker Phone .....................................................45  
Mute...............................................................................................................45  
Tone or Pulse ................................................................................................46  
Fax/Tel mode ................................................................................................46  
Fax/Tel mode in Power Save condition.........................................................46  
Telephone services..............................................................................................46  
Caller ID (For U.K. and Ireland only) .............................................................46  
Setting the Telephone Line Type...................................................................48  
BT Call Sign (For U.K. only) ..........................................................................48  
Connecting an external TAD (telephone answering device)................................49  
Connections...................................................................................................50  
Recording outgoing message (OGM) on an external TAD............................50  
Multi-line connections (PBX) .........................................................................50  
External and extension telephones......................................................................51  
Connecting an external or extension telephone ............................................51  
Operation from extension telephones............................................................51  
Using extension telephones (For U.K. only)..................................................51  
Using a cordless external telephone (MFC-680CN only) ..............................52  
Using remote codes.......................................................................................52  
8
Dialling and storing numbers  
54  
How to Dial ..........................................................................................................54  
Manual dialling...............................................................................................54  
Speed Dialling ...............................................................................................54  
Search ...........................................................................................................54  
Fax Redial .....................................................................................................55  
Outgoing Call.................................................................................................55  
Caller ID history (For U.K. and Ireland only)..................................................55  
Storing numbers ..................................................................................................56  
Storing a pause .............................................................................................56  
Storing Speed Dial numbers..........................................................................56  
Changing Speed Dial names or numbers......................................................58  
Setting up groups for broadcasting................................................................59  
Combining Quick Dial numbers.....................................................................60  
v
9
Digital TAD  
61  
TAD-Mode for internal TAD .................................................................................61  
Setting up the TAD ........................................................................................61  
Outgoing message (OGM) ............................................................................61  
Fax/Tel OGM (Announcement) .....................................................................62  
Activating TAD mode.....................................................................................62  
Managing your messages....................................................................................63  
Message indicator .........................................................................................63  
Playing voice messages ................................................................................63  
Erasing incoming messages..........................................................................63  
Additional TAD operations...................................................................................64  
Setting maximum time for incoming messages .............................................64  
Setting toll saver ............................................................................................64  
ICM Recording Monitor..................................................................................64  
Recording a conversation (MFC-680CN only)...............................................64  
10  
Advanced fax operations (Monochrome only)  
65  
Fax Forwarding....................................................................................................65  
Fax Storage .........................................................................................................66  
Fax Preview.........................................................................................................66  
How to preview a received fax.......................................................................66  
How to preview an outgoing fax ....................................................................68  
PC Fax Receive...................................................................................................68  
Changing the destination PC.........................................................................69  
Turning off Advanced Fax Operations.................................................................70  
Changing Advanced Fax Operations...................................................................70  
Remote Retrieval .................................................................................................71  
Setting a Remote Access Code.....................................................................71  
Using your Remote Access Code..................................................................71  
Remote Fax commands ................................................................................72  
Retrieving fax messages ...............................................................................73  
Changing your Fax Forwarding number ........................................................73  
11  
12  
Printing Reports  
74  
Fax reports...........................................................................................................74  
Transmission Verification Report...................................................................74  
Fax Journal (activity report) ...........................................................................74  
Reports ................................................................................................................75  
How to print a report......................................................................................75  
Polling  
76  
Polling overview...................................................................................................76  
Polling receive .....................................................................................................76  
Setup to receive polling .................................................................................76  
Setup to receive polling with secure code .....................................................76  
Setup to receive delayed polling....................................................................77  
Sequential polling (Monochrome only) ........................................................77  
Polled transmit (Monochrome only).....................................................................78  
Setup for polled transmit................................................................................78  
Setup for polled transmit with secure code....................................................78  
vi  
Section III Copy  
13  
Making copies  
80  
How to copy.........................................................................................................80  
Entering Copy mode......................................................................................80  
Making a single copy.....................................................................................80  
Making multiple copies ..................................................................................80  
Stop copying..................................................................................................80  
Copy settings.......................................................................................................81  
Changing copy speed and quality .................................................................81  
Enlarging or reducing the image copied ........................................................81  
Making N in 1 copies or a poster (page layout) ............................................82  
Sorting copies using the ADF........................................................................83  
Adjusting Brightness, Contrast and Colour....................................................83  
Paper Options................................................................................................84  
Setting your changes as a new default..........................................................85  
Restoring all settings to the factory settings..................................................85  
‘Out of Memory’ message....................................................................................85  
Section IV Direct Photo Printing  
14  
Printing photos from a memory card or USB Flash memory drive 88  
PhotoCapture Center™ Operations.....................................................................88  
Printing from a memory card or USB Flash memory drive without a PC.......88  
Scanning to a memory card or USB Flash memory drive without a PC........88  
Using PhotoCapture Center™ from your computer.......................................88  
Using a memory card or USB Flash memory drive .......................................88  
Memory cards or a USB Flash memory drive folder structure.......................89  
Getting started .....................................................................................................90  
Entering PhotoCapture mode........................................................................91  
Print Images.........................................................................................................91  
View Photo(s) ................................................................................................91  
Print Index (Thumbnails) ...............................................................................92  
Print Photos...................................................................................................92  
Photo Effects .................................................................................................93  
Search by Date..............................................................................................95  
Print All Photos..............................................................................................96  
Slide show .....................................................................................................96  
Trimming........................................................................................................97  
DPOF printing................................................................................................97  
PhotoCapture Center™ print settings..................................................................98  
Print Speed and Quality.................................................................................99  
Paper options ................................................................................................99  
Adjusting Brightness, Contrast and Colour..................................................100  
Cropping......................................................................................................101  
Borderless printing.......................................................................................101  
Setting your changes as a new default........................................................101  
Restoring all settings to the factory settings................................................101  
vii  
Scan to a memory card or USB Flash memory drive ........................................102  
Entering Scan mode ....................................................................................102  
How to scan to a memory card or USB Flash memory drive.......................102  
Understanding the Error Messages...................................................................103  
15  
Printing photos from a camera  
104  
Printing photos directly from a PictBridge camera.............................................104  
PictBridge requirements ..............................................................................104  
Setting your digital camera ..........................................................................104  
Printing Images............................................................................................105  
DPOF printing..............................................................................................105  
Printing photos directly from a digital camera (without PictBridge)....................106  
Printing Images............................................................................................106  
Understanding the Error Messages...................................................................107  
Section V Software  
16  
Software and Network features  
110  
112  
Section VI Appendixes  
A
Safety and Legal  
Choosing a location ...........................................................................................112  
To use the machine safely.................................................................................113  
Important safety instructions........................................................................116  
IMPORTANT - For your safety ....................................................................117  
LAN connection ...........................................................................................118  
Radio interferece .........................................................................................118  
EU Directive 2002/96/EC and EN50419......................................................118  
Legal limitations for copying ..............................................................................119  
Trademarks........................................................................................................120  
B
Troubleshooting and Routine Maintenance  
121  
Troubleshooting ................................................................................................121  
If you are having difficulty with your machine ..............................................121  
Error messages .................................................................................................127  
Error animation ............................................................................................131  
Transferring your faxes or Fax Journal report .............................................131  
Document jam ............................................................................................132  
Printer jam or paper jam ..............................................................................133  
Dial Tone detection......................................................................................135  
Telephone line interference .........................................................................135  
viii  
Routine maintenance.........................................................................................136  
Replacing the ink cartridges ........................................................................136  
Cleaning the outside of the machine ...........................................................138  
Cleaning the scanner...................................................................................139  
Cleaning the machine printer platen............................................................139  
Cleaning the paper pick-up roller.................................................................140  
Cleaning the print head ...............................................................................140  
Checking the print quality ............................................................................141  
Checking the print alignment.......................................................................142  
Checking the ink volume .............................................................................143  
Uninstalling and installing the handset and handset cradle  
(MFC-680CN only) ..................................................................................143  
Machine Information ..........................................................................................145  
Checking the serial number.........................................................................145  
Packing and shipping the machine....................................................................145  
C
D
Menu and Features  
148  
On-screen programming....................................................................................148  
Menu table...................................................................................................148  
Memory storage...........................................................................................148  
Mode and menu keys ........................................................................................148  
Menu table...................................................................................................149  
Entering Text ...............................................................................................165  
Specifications  
166  
General..............................................................................................................166  
Print media.........................................................................................................168  
Fax.....................................................................................................................169  
Digital TAD.........................................................................................................171  
Digital Cordless Handset (MFC-885CW only)...................................................172  
Cordless handset (BCL-D20) ......................................................................172  
Battery .........................................................................................................172  
Copy ..................................................................................................................173  
PhotoCapture Center™ .....................................................................................174  
PictBridge ..........................................................................................................175  
Scanner .............................................................................................................176  
Printer................................................................................................................177  
Interfaces...........................................................................................................178  
Computer requirements.....................................................................................179  
Consumable items.............................................................................................180  
Network (LAN) ...................................................................................................181  
E
F
Glossary  
Index  
182  
186  
ix  
x
Section I  
General  
I
General Information  
Loading documents and paper  
General setup  
2
10  
21  
28  
Security features  
 
General Information  
1
1
Using the  
documentation  
1
Thank you for buying a Brother machine!  
Reading the documentation will help you  
make the most of your machine.  
Symbols and conventions  
used in the documentation  
1
The following symbols and conventions are  
used throughout the documentation.  
Bold  
Bold typeface identifies specific  
keys on the machine’s control  
panel.  
Italics  
Italicized typeface emphasizes  
an important point or refers you  
to a related topic.  
Courier Text in the Courier New font  
New  
identifies messages on the  
LCD of the machine.  
Warnings tell you what to do to  
prevent possible personal injury.  
Electrical Hazard icons alert you to  
possible electrical shock.  
Cautions specify procedures you  
must follow or avoid to prevent  
possible damage to the machine or  
other objects.  
Notes tell you how you should  
respond to a situation that may arise  
or give tips about how the operation  
works with other features.  
Improper Setup icons alert you to  
devices and operations that are not  
compatible with the machine.  
2
     
General Information  
c If the language screen appears, click  
your language. The CD-ROM main  
menu will appear.  
Accessing the  
Software User’s Guide  
and Network User’s  
Guide  
1
1
This User’s Guide does not contain all the  
information about the machine such as how  
to use the advanced features of the Printer,  
Scanner, PC Fax and Network. When you are  
ready to learn detailed information about  
these operations, read the Software User’s  
Guide and Network User’s Guide that are  
on the CD-ROM.  
Note  
Viewing Documentation  
1
If this window does not appear, use  
®
Windows Explorer to run the start.exe  
Viewing Documentation  
(For Windows )  
program from the root directory of the  
Brother CD-ROM.  
®
1
To view the documentation, from the Start  
menu, point to Brother, MFC-XXXX (where  
XXXX is your model name) from the  
programs group, and then choose  
d Click Documentation.  
e Click the documentation you want to  
read.  
User’s Guides in HTML format.  
„ HTML documents: Software  
User’s Guide and Network User’s  
Guide in HTML format.  
If you have not installed the software, you can  
find the documentation by following the  
instructions below:  
This format is recommended for  
viewing on your computer.  
a Turn on your PC. Insert the Brother  
CD-ROM into your CD-ROM drive.  
„ PDF documents: User’s Guide for  
stand-alone operations, Software  
User’s Guide and Network User’s  
Guide in PDF format.  
b If the model name screen appears, click  
your model name.  
This format is recommended for  
printing the manuals. Click to go to  
the Brother Solutions Center, where  
you can view or download the PDF  
documents. (Internet access and  
PDF Reader software are required.)  
3
   
Chapter 1  
How to find Scanning instructions  
1
Viewing Documentation  
(For Macintosh )  
®
1
There are several ways you can scan  
documents. You can find the instructions as  
follows:  
®
a Turn on your Macintosh . Insert the  
Brother CD-ROM into your CD-ROM  
Software User’s Guide  
drive. The following window will appear.  
®
„ Scanning (For Windows 2000  
®
Professional/Windows XP and  
Windows Vista™)  
®
„ ControlCenter3 (For Windows 2000  
®
Professional/Windows XP and  
Windows Vista™)  
„ Network Scanning  
Scansoft™ PaperPort™ 11SE with OCR  
How-to-Guides  
„ The complete ScanSoft™ PaperPort™  
11SE with OCR How-to-Guides can be  
viewed from the Help selection in the  
ScanSoft™ PaperPort™ 11SE with OCR  
application.  
b Double-click the Documentation icon.  
c Double-click your language folder.  
d Double-click the top page file to view the  
Software User's Guide and Network  
User's Guide in HTML format.  
How to find Network setup  
instructions (MFC-885CW only)  
1
Your machine can be connected to a wireless  
or wired network. You can find basic setup  
instructions in the Quick Setup Guide. For  
more information, or if your access point  
supports SecureEasySetup™ or AOSS™,  
please see the Network User’s Guide.  
e Click the documentation you want to  
read:  
„ Software User’s Guide  
„ Network User’s Guide  
4
General Information  
How to find Scanning instructions  
1
There are several ways you can scan  
documents. You can find the instructions as  
follows:  
1
Software User’s Guide  
®
„ Scanning (For Mac OS X 10.2.4 or  
greater)  
®
„ ControlCenter2 (For Mac OS X 10.2.4 or  
greater)  
®
„ Network Scanning (For Mac OS X  
10.2.4 or greater)  
®
®
Presto! PageManager User’s Guide  
®
®
„ The complete Presto! PageManager  
User’s Guide can be viewed from the Help  
®
®
selection in the Presto! PageManager  
application.  
How to find Network setup  
instructions (MFC-885CW only)  
1
Your machine can be connected to a wireless  
or wired network. You can find basic setup  
instructions in the Quick Setup Guide. For  
more information, or if your access point  
supports SecureEasySetup™ or AOSS™,  
please see the Network User’s Guide.  
5
Chapter 1  
Control panel overview  
1
MFC-680CN  
1
11 10  
9 8  
7
12  
1
2
MFC-885CW  
1
11 10  
9
7
12  
1
2
Note  
Most of the illustrations in this User’s Guide show the MFC-680CN.  
„ R  
Use this key to gain access to an outside  
1
Dial Pad  
Use these keys to dial telephone and fax  
numbers and as a keyboard for entering  
information into the machine.  
line, or transfer a call to another extension  
when it is connected to a PBX.  
„ Mute/Intercom (MFC-885CW only)  
The # key lets you temporarily switch the  
dialling mode during a telephone call from  
Pulse to Tone.  
Puts the current phone call on hold.  
Also, press this key to speak on the  
intercom or to transfer an incoming call to  
the cordless handset.  
2
6
Fax and telephone keys  
„ Redial/Pause  
„ Speaker Phone  
Redials the last 30 numbers called. It also  
inserts a pause when programming quick  
dial numbers.  
Lets you speak to another party without  
lifting the handset.  
   
General Information  
1
7
6
3
4
5
6
7
3
4
5
3
Mode keys:  
„ a Speed Dial  
Lets you look up and dial numbers that are  
stored in the memory.  
„
„
„
„
Fax  
Lets you access Fax mode.  
„ d or c  
Scan  
Press to scroll backward or forward to a  
menu selection.  
Lets you access Scan mode.  
Also, press to choose options.  
Copy  
Lets you access Copy mode.  
„ a or b  
Press to scroll through the menus and options.  
„ Menu  
Access the main menu.  
„ OK  
PhotoCapture  
Lets you access PhotoCapture Center™ mode.  
4
Menu keys:  
„ Volume keys  
Choose a setting.  
d
c
„ Clear/Back  
In Fax mode, you can press these keys to  
adjust the ring volume.  
Press to cancel the current setting.  
7
   
Chapter 1  
5
Start keys:  
„ Erase/Mute (MFC-680CN only)  
Puts the current phone call on hold. Also,  
deletes voice messages.  
„
Colour Start  
Lets you start sending faxes or making  
copies in full colour. Also lets you start a  
scanning operation (in colour or mono,  
depending on the scanning setting in the  
ControlCenter software).  
„ Erase (MFC-885CW only)  
Deletes voice messages.  
LCD display indications  
1
„
Mono Start  
The LCD shows the current machine status  
when the machine is idle.  
Lets you start sending faxes or making  
copies in monochrome. Also lets you start a  
scanning operation (in colour or mono  
depending on the scanning setting in the  
ControlCenter software).  
1 2  
3
4
Mem.  
6
7
Stop/Exit  
Stops an operation or exits from a menu.  
Fax  
LCD (liquid crystal display)  
Displays messages on the screen to help you  
set up and use your machine.  
12:45  
21.12..2007  
Also, you can adjust the angle of the LCD  
display by lifting it.  
5
6
1
Wireless Status  
8
9
Ink Management (MFC-680CN only)  
A four level indicator shows the current  
wireless signal strength if you are using a  
wireless connection.  
Lets you clean the print head, check the print  
quality, and check the available ink volume.  
Fax Preview  
Lets you preview incoming and outgoing faxes  
on the LCD.  
0
Max  
10 Microphone  
Picks up your voice when you speak to another  
party using Speaker Phone.  
2
Memory Status  
Lets you see the available memory in the  
machine.  
11 Power Save  
Lets you put the machine into Power Save  
mode.  
3
4
Ink indicator  
Lets you see the available ink volume.  
12 TAD keys:  
Current Receive Mode  
Lets you see the current receive mode.  
„ Fax(Fax only)  
„
Digital TAD  
Turns the Telephone Answering Device  
(TAD) on or off. Will also flash if you have  
new messages.  
„ F/T(Fax/Tel)  
„ TAD(Msg Ctr)  
„ Mnl(Manual)  
„ Play/Record (MFC-680CN only)  
Plays voice messages stored in the  
memory. Will also let you record telephone  
calls.  
5
6
Voice messages in the machine’s memory.  
Shows how many received voice messages  
are in the memory.  
„ Play (MFC-885CW only)  
Faxes in memory  
Plays voice messages stored in memory.  
Shows how many received faxes are in the  
memory.  
8
 
General Information  
Basic Operations  
1
The following steps show how to change a  
setting in the machine. In this example the  
Mode Timer setting is changed from  
2 minutes to 30 seconds.  
1
a Press Menu.  
b Press a or b to choose  
General Setup.  
General Setup  
Fax  
LAN  
Print Reports  
Machine Info.  
Initial Setup  
OK  
MENU  
Select & Press  
Press OK.  
c Press a or b to choose Mode Timer.  
General Setup  
Mode Timer  
Paper Type  
Paper Size  
2Mins  
Plain Paper  
A4  
Volume  
Auto Daylight  
On  
MENU  
Select & Press  
OK  
d Press d or c to choose 30Secs.  
General Setup  
Mode Timer  
Paper Type  
Paper Size  
30Secs  
Plain Paper  
A4  
Volume  
Auto Daylight  
On  
MENU  
Select & Press  
OK  
Press OK.  
You can see the current setting on the  
LCD:  
General Setup  
Mode Timer  
30Secs  
Plain Paper  
A4  
Paper Type  
Paper Size  
Volume  
Auto Daylight  
On  
MENU  
Select & Press  
OK  
e Press Stop/Exit.  
9
 
Loading documents and paper  
2
2
How to load documents  
2
Loading documents  
2
CAUTION  
You can send a fax, make copies, and scan  
from the ADF (automatic document feeder)  
and from the scanner glass.  
DO NOT pull on the document while it is  
feeding.  
Using the ADF  
2
DO NOT use paper that is curled, wrinkled,  
folded, ripped, stapled, paper clipped,  
pasted or taped.  
The ADF can hold up to 10 pages and feeds  
each sheet individually. Use standard  
2
80 g/m paper and always fan the pages  
DO NOT use cardboard, newspaper or  
fabric.  
before putting them in the ADF.  
Recommended environment  
2
„ Make sure documents written with ink are  
Temperature:  
Humidity:  
Paper:  
20° C to 30° C  
completely dry.  
50% to 70%  
2
a Fan the pages well. Make sure you put  
the documents face down, top edge  
first in the ADF until you feel them touch  
the feed roller.  
80 g/m A4  
Document Sizes Supported  
2
b Adjust the paper guides to fit the width of  
Length:  
Width:  
148 to 355.6 mm  
148 to 215.9 mm  
your documents.  
2
Weight:  
c Unfold the ADF Document Output  
64 to 90 g/m  
Support Flap (1).  
1
CAUTION  
DO NOT leave thick documents on the  
scanner glass. If you do this, the ADF may  
jam.  
10  
     
Loading documents and paper  
c Close the document cover.  
Using the scanner glass  
2
CAUTION  
You can use the scanner glass to fax, copy or  
scan pages of a book or one page at a time.  
If you are scanning a book or thick  
document, DO NOT slam the cover down or  
press on it.  
2
Document Sizes Supported  
2
Length:  
Width:  
Up to 297 mm  
Up to 215.9 mm  
Up to 2 kg  
Scannable area  
2
Weight:  
The scannable area depends on the settings  
in the application you are using. The figures  
below show the areas you cannot scan on  
paper.  
How to load documents  
Note  
2
To use the scanner glass, the ADF must  
be empty.  
3
4
1
a Lift the document cover.  
b Using the document guidelines on the  
left, centre the document face down on  
the scanner glass.  
2
Usage Document Top (1)  
Left (3)  
Size  
Letter  
A4  
Bottom (2) Right (4)  
Fax  
3 mm  
3 mm  
3 mm  
3 mm  
3 mm  
3 mm  
4 mm  
1 mm  
3 mm  
3 mm  
3 mm  
0 mm  
Copy  
Scan  
Letter  
A4  
Letter  
A4  
11  
     
Chapter 2  
Acceptable paper and  
other media  
Brother paper  
2
Paper Type  
Item  
A4 Plain  
BP60PA  
BP61GLA  
BP60MA  
BP61GLP  
The print quality can be affected by the type  
of paper you use in the machine.  
A4 Glossy Photo  
A4 Inkjet (Matte)  
10 x 15 cm Glossy Photo  
To get the best print quality for the settings  
you have chosen, always set the Paper Type  
to match the type of paper you load.  
Handling and using media  
2
You can use plain paper, inkjet paper (coated  
paper), glossy paper, transparencies and  
envelopes.  
„
Store paper in its original packaging, and  
keep it sealed. Keep the paper flat and away  
from moisture, direct sunlight and heat.  
We recommend testing various paper types  
before buying large quantities.  
„ The coated side of photo paper is shiny.  
Avoid touching the shiny (coated) side.  
Load photo paper with the shiny side  
facing down.  
For best results, use Brother paper.  
„ When you print on inkjet paper (coated  
paper), transparencies and photo paper,  
be sure to choose the correct media in the  
‘Basic’ tab of the printer driver or in the  
Paper Type setting of the menu. (See  
Paper Type on page 23.)  
„
Avoid touching either side of transparencies  
because they absorb water and perspiration  
easily, and this may cause decreased  
output quality. Transparencies designed for  
laser printers/copiers may stain your next  
document. Use only transparencies  
„ When you print on Brother photo paper,  
load the instruction sheet included with the  
photo paper in the paper tray first, and  
then put the photo paper on top of the  
instruction sheet.  
recommended for inkjet printing.  
Improper Setup  
„ When you use transparencies or photo  
paper, remove each sheet at once to  
prevent smudging or paper jams.  
DO NOT use the following kinds of paper:  
• Damaged, curled, wrinkled, or  
irregularly shaped paper  
„ Avoid touching the printed surface of the  
paper immediately after printing; the  
surface may not be completely dry and  
may stain your fingers.  
1
Recommended media  
2
1
To get the best print quality, we suggest using  
Brother paper. (See table below.)  
1
2 mm or longer  
• Extremely shiny or highly textured paper  
• Paper already printed on by a printer  
If Brother paper is not available in your  
country, we recommend testing various  
papers before purchasing large quantities.  
• Paper that cannot be arranged uniformly  
when stacked  
We recommend using ‘3M Transparency  
Film’ when you print on transparencies.  
• Paper made with a short grain  
12  
       
Loading documents and paper  
„ Transparencies or photo paper must be  
picked up from the output paper tray one  
page at a time to avoid smudging.  
Paper capacity of the output paper  
tray  
2
2
Up to 50 sheets of 20 lb Letter or 80 g/m A4  
paper.  
2
Choosing the right media  
2
Paper type and size for each operation  
2
Paper Type  
Paper Size  
Usage  
Fax  
Copy  
Photo  
Printer  
Capture  
Cut Sheet  
Letter  
A4  
216 × 279 mm (8 1/2 × 11 in.)  
210 × 297 mm (8.3 × 11.7 in.)  
216 × 356 mm (8 1/2 × 14 in.)  
Yes  
Yes  
Yes  
–
Yes  
Yes  
Yes  
–
Yes  
Yes  
–
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Legal  
Executive 184 × 267 mm (7 1/4 × 10 1/2 in.)  
–
JIS B5  
A5  
182 × 257 mm (7.2 × 10.1 in.)  
148 × 210 mm (5.8 × 8.3 in.)  
105 × 148 mm (4.1 × 5.8 in.)  
10 × 15 cm (4 × 6 in.)  
–
–
–
–
Yes  
–
–
A6  
–
–
Cards  
Photo  
Photo L  
Photo 2L  
–
Yes  
–
Yes  
–
89 × 127 mm (3 1/2 × 5 in.)  
13 × 18 cm (5 × 7 in.)  
–
–
–
Yes  
–
Index Card 127 × 203 mm (5 × 8 in.)  
–
–
Post Card 100 × 148 mm (3.9 × 5.8 in.)  
1
–
–
–
Post Card 148 × 200 mm (5.8 × 7.9 in.)  
–
–
–
–
–
–
–
–
–
Yes  
Yes  
Yes  
2 (Double)  
Envelopes  
C5  
162 × 229 mm (6.4 × 9 in.)  
110 × 220 mm (4.3 × 8.7 in.)  
Envelope  
DL  
Envelope  
COM-10  
Monarch  
105 × 241 mm (4 1/8 × 9 1/2 in.)  
98 × 191 mm (3 7/8 × 7 1/2 in.)  
105 × 235 mm (4.1 × 9.3 in.)  
–
–
–
–
–
–
–
–
–
Yes  
Yes  
Yes  
JE4  
Envelope  
Transparencies Letter  
A4  
216 × 279 mm (8 1/2 × 11 in.)  
210 × 297 mm (8.3 × 11.7 in.)  
–
–
Yes  
Yes  
–
–
Yes  
Yes  
13  
     
Chapter 2  
Paper weight, thickness and capacity  
2
Paper Type  
Weight  
Thickness  
No. of  
sheets  
2
2
1
Cut  
Sheet  
Plain Paper  
0.08 to 0.15 mm  
0.08 to 0.25 mm  
Up to 0.25 mm  
Up to 0.25 mm  
Up to 0.15 mm  
Up to 0.23 mm  
Up to 0.52 mm  
–
64 to 120 g/m  
64 to 200 g/m  
100  
Inkjet Paper  
20  
2
2
2
2
2
Glossy Paper  
Up to 220 g/m  
Up to 220 g/m  
Up to 120 g/m  
Up to 200 g/m  
20  
2
Cards Photo Card  
Index Card  
20  
30  
30  
10  
10  
Post Card  
2
Envelopes  
75 to 95 g/m  
Transparencies  
–
1
2
Up to 50 sheets for Legal size paper 80 g/m2.  
Up to 100 sheets of A4 80 g/m2 paper.  
For Photo 10×15cm and Photo L paper, use the photo paper tray. (See Loading photo paper on page 18.)  
14  
       
Loading documents and paper  
b Press and slide the paper side guides  
(1) and paper length guide (2) to fit the  
paper size.  
Loading paper and  
other media  
2
1
Note  
2
To print on Photo L or 10 x 15 cm paper,  
see Loading photo paper on page 18.  
a If the paper support flap is open, close it,  
and then pull the paper tray completely  
out of the machine.  
Lift the output paper tray cover (1).  
2
c Fan the stack of paper well to avoid  
paper jams and misfeeds.  
1
Note  
Always make sure that the paper is not  
curled.  
15  
 
Chapter 2  
d Gently put the paper into the paper tray  
print side down and top edge first.  
e Gently adjust the paper side guides to  
the paper with both hands.  
Check that the paper is flat in the tray.  
Make sure the paper side guides touch  
the sides of the paper.  
Note  
When you use Legal size paper, press  
and hold the universal guide release  
button as you slide out the front of the  
paper tray.  
Note  
Be careful that you do not push the paper  
in too far; it may lift at the back of the tray  
and cause feed problems.  
f Close the output paper tray cover.  
16  
Loading documents and paper  
g Slowly push the paper tray completely  
Loading envelopes and post  
cards  
into the machine.  
2
About envelopes  
2
2
„ Use envelopes that weigh from 75 to  
2
95 g/m (20 to 25 lb).  
„ Some envelopes need margin settings to  
be set in the application. Make sure you  
do a test print first.  
h While holding the paper tray in place,  
pull out the paper support (1) until it  
clicks and unfold the paper support  
flap (2).  
CAUTION  
DO NOT use any of the following types of  
envelopes, as they will cause paper feed  
problems:  
• That are of a baggy construction.  
• That are embossed (have raised writing  
on them).  
• That have clasps or staples.  
• That are pre-printed on the inside.  
Glue  
Double flap  
Note  
Occasionally you may experience paper  
feed problems caused by the thickness,  
size and flap shape of the envelopes you  
are using.  
Do not use the paper support flap for  
Legal paper.  
17  
   
Chapter 2  
If you have problems when printing on  
envelopes, try the following suggestions:  
How to load envelopes and post cards  
2
2
a Before loading, press the corners and  
sides of the envelopes or post cards to  
make them as flat as possible.  
a Open the envelope flap.  
b Make sure the open flap is either to the  
side of the envelope or to the back edge  
of the envelope when printing.  
Note  
If the envelopes or post cards are ‘double-  
feeding’, put one envelope or post card in  
the paper tray at a time.  
c Adjust the size and margin in your  
application.  
Loading photo paper  
2
Use the photo paper tray, which has been  
assembled on the top of the output paper tray  
cover, to print on photo 10×15cm and photo L  
size paper. When you use the photo paper  
tray, you do not have to take out the paper  
that is in the tray beneath it.  
b Put the envelopes or post cards into the  
paper tray with the address side down  
and the leading edge (top of the  
envelopes) in first . Slide the paper side  
guides (1) and paper length guide (2) to  
fit the size of the envelopes or post  
cards.  
a Press the photo paper tray release  
button with your left thumb and push the  
photo paper tray backward until it clicks  
into the photo printing position.  
1
1
2
1
Photo Paper Tray  
18  
     
Loading documents and paper  
b Press and slide the paper side  
guides (1) and paper length guide (2) to  
fit the paper size.  
d When you have finished printing photos  
return the photo paper tray to the normal  
printing position.  
Press the photo paper tray release  
button with your left thumb and pull the  
photo paper tray forward until it clicks.  
1
2
2
c Put the photo paper into the photo paper  
tray and gently adjust the paper side  
guides to the paper.  
Make sure the paper side guides touch  
the sides of the paper.  
Removing small printouts  
from the machine  
2
When the machine ejects small paper onto  
the output paper tray you may not be able to  
reach it. Make sure printing has finished, and  
then pull the tray completely out of the  
machine.  
Note  
• Be careful that you do not push the paper  
in too far; it may lift at the back of the tray  
and cause feed problems.  
• Always make sure that the paper is not  
curled.  
19  
 
Chapter 2  
Printable area  
2
The printable area depends on the settings in the application you are using. The figures below  
show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the  
shaded areas when the Borderless print feature is available and turned on.  
Cut Sheet Paper  
Envelopes  
3
4
3
1
4
1
2
2
Top (1)  
3 mm)  
12 mm  
Bottom (2)  
3 mm  
Left (3)  
3 mm  
Right (4)  
3 mm  
Cut Sheet  
Envelopes  
24 mm  
3 mm  
3 mm  
Note  
The Borderless feature is not available for envelopes.  
20  
 
General setup  
3
3
Bringing your machine out of  
Power Save mode  
Power Save mode  
3
3
When the machine is idle, you can put the  
machine into Power Save mode by pressing  
the Power Save key. You can still receive  
telephone calls in Power Save mode. For  
further information on receiving faxes in the  
power save condition, please see the table on  
page 22. The delayed faxes that have been  
set up will be sent. You can even retrieve  
faxes using Remote Retrieval if you are away  
from your machine. If you want to do other  
operations, you must take the machine out of  
Power Save mode.  
a Press the Power Save key.  
The LCD shows the date and time.  
3
Note  
• Even if you have put the machine into  
Power Save mode, it will periodically clean  
the print head to preserve print quality.  
• If you unplug the AC power cord, no  
machine operations will be available.  
• You can customize Power Save mode so  
that, apart from automatic head cleaning,  
no machine operations are available. (See  
Power Save setting on page 21.)  
Note  
If you have connected an external  
telephone or TAD, it is always available.  
Power Save setting  
3
Putting your machine in  
Power Save mode  
3
You can customize the machine's  
Power Save key. The factory setting is Fax  
Receive:On. Your machine can receive  
faxes or calls even when the machine is in  
Power Save mode. If you do not want your  
machine to receive faxes or calls, turn this  
setting to Fax Receive:Off.  
a Press and hold down the Power Save  
key until the LCD shows  
Shutting Down.  
The LCD will stay on for a few seconds  
before going off.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
c Press a or b to choose  
P.Save Setting.  
d Press d or c to choose Fax  
Receive:Off(or Fax Receive:On).  
Press OK.  
e Press Stop/Exit.  
21  
           
Chapter 3  
Mode Timer  
3
On/Off  
setting  
Receive  
mode  
Available operations  
The machine has four temporary mode keys  
on the control panel: Fax, Scan, Copy and  
PhotoCapture. You can change the amount  
of time the machine takes after the last Scan,  
Copy or PhotoCapture operation before it  
returns to Fax mode. If you choose Off, the  
machine stays in the mode you used last.  
Fax  
Receive:  
Fax Only Fax Receive  
Fax Detect  
Fax/Tel  
1 2  
4
4
On  
Delayed Fax  
3
Manual  
Fax Forward  
(factory  
setting)  
4
Fax Storage  
Fax Preview  
4
4
PC Fax Receive  
4
Remote Retrieval  
TAD  
Fax Receive  
Recording Incoming  
Message  
Fax Detect  
4
Delayed Fax  
4
Fax Forward  
4
Fax Storage  
4
Fax Preview  
4
PC Fax Receive  
4
a Press Menu.  
Remote Retrieval  
Fax  
Receive:  
Off  
—
No machine  
b Press a or b to choose  
General Setup.  
Press OK.  
operations will be  
available other than  
cleaning the print  
head.  
c Press a or b to choose Mode Timer.  
1
2
You cannot receive a fax with Mono Start or  
Colour Start.  
d Press d or c to choose 0Sec, 30Secs,  
1Min, 2Mins, 5Minsor Off.  
Press OK.  
You can receive telephone calls by lifting the handset  
(MFC-680CN) or using the cordless handset  
(MFC-885CW).  
e Press Stop/Exit.  
3
4
When an external TAD is connected and Fax Detect  
is turned on.  
Set before you switch off the machine.  
22  
           
General setup  
Paper Size  
3
Paper settings  
3
You can use five sizes of paper for printing  
copies: Letter, Legal, A4, A5, and 10 × 15 cm  
(4 × 6 in.) and three sizes for printing faxes:  
Letter, Legal and A4. When you change the  
size of paper you load in the machine, you will  
need to change the paper size setting at the  
same time so your machine can fit an  
incoming fax on the page.  
Paper Type  
3
To get the best print quality, set the machine  
for the type of paper you are using.  
a Press Menu.  
3
b Press a or b to choose  
General Setup.  
Press OK.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
c Press a or b to choose Paper Type.  
d Press d or c to choose Plain Paper,  
Inkjet Paper, Brother Photo,  
Other Photoor Transparency.  
Press OK.  
c Press a or b to choose Paper Size.  
d Press d or c to choose Letter, Legal,  
A4, A5or 10x15cm.  
e Press Stop/Exit.  
Press OK.  
Note  
e Press Stop/Exit.  
The machine ejects paper with printed  
surfaces face up onto the paper tray in  
front of the machine. When you use  
transparencies or glossy paper, remove  
each sheet at once to prevent smudging  
or paper jams.  
23  
     
Chapter 3  
c Press a or b to choose Volume.  
Press OK.  
Volume Settings  
3
d Press a or b to choose Beeper.  
Ring Volume  
3
e Press d or c to choose Low, Med, High  
You can choose a range of ring volume  
levels, from Highto Off.  
or Off.  
Press OK.  
While in Fax mode  
, press d or c  
f Press Stop/Exit.  
to adjust the volume level. The LCD shows  
the current setting, and each key press will  
change the volume to the next level. The  
machine will keep the new setting until you  
change it.You can also change the volume  
through the menu, by following the  
instructions below:  
Speaker Volume  
3
You can choose a range of speaker volume  
levels, from Highto Off.  
a Press Menu.  
Setting the Ring Volume from the  
menu  
b Press a or b to choose  
General Setup.  
Press OK.  
3
a Press Menu.  
c Press a or b to choose Volume.  
Press OK.  
b Press a or b to choose  
General Setup.  
Press OK.  
d Press a or b to choose Speaker.  
c Press a or b to choose Volume.  
Press OK.  
e Press d or c to choose Low, Med, High  
or Off.  
Press OK.  
d Press a or b to choose Ring.  
f Press Stop/Exit.  
e Press d or c to choose Low, Med, High  
or Off.  
Note  
Press OK.  
• You can adjust the speaker volume while  
you are listening to your outgoing  
message (OGM) and incoming messages  
f Press Stop/Exit.  
(ICM’s) by pressing d or c  
.
Beeper Volume  
3
• If you turn Incoming Recording Monitor to  
OFF the Speaker for screening calls will  
be disabled and you won’t hear callers  
leaving messages. The volume for other  
operations can still be controlled using  
When the beeper is on, the machine will beep  
when you press a key, make a mistake or  
after you send or receive a fax.  
You can choose a range of volume levels,  
from Highto Off.  
d or c  
.
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
24  
       
General setup  
Automatic Daylight  
Savings Time  
LCD display  
3
3
LCD Contrast  
3
You can set the machine to change  
automatically for daylight savings time. It will  
reset itself forward one hour in the Spring and  
backward one hour in the Autumn. Make sure  
you have set the correct date and time in the  
Date&Timesetting.  
You can adjust the LCD contrast for a sharper  
and more vivid display. If you are having  
difficulty reading the LCD, try changing the  
contrast setting.  
3
a Press Menu.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
b Press a or b to choose  
General Setup.  
Press OK.  
c Press a or b to choose LCD Settings.  
Press OK.  
c Press a or b to choose  
Auto Daylight.  
d Press a or b to choose LCD Contrast.  
d Press d or c to choose Off(or On).  
Press OK.  
e Press d or c to choose Light, Medor  
Dark.  
e Press Stop/Exit.  
Press OK.  
f Press Stop/Exit.  
Setting the backlight  
brightness  
3
If you are having difficulty reading the LCD,  
try changing the brightness setting.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
c Press a or b to choose LCD Settings.  
Press OK.  
d Press a or b to choose Backlight.  
e Press d or c to choose Lightor Dark.  
Press OK.  
f Press Stop/Exit.  
25  
       
Chapter 3  
Setting the Dim Timer for the  
backlight  
Setting the Off Timer  
3
3
You can set how long the LCD stays on after  
the last key press. This is a power saving  
feature. The machine can print and scan from  
your computer and receive faxes and voice  
calls when the LCD is off.  
You can set how long the LCD backlight stays  
on after the last key press.  
a Press Menu.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
b Press a or b to choose  
General Setup.  
Press OK.  
c Press a or b to choose LCD Settings.  
Press OK.  
c Press a or b to choose LCD Settings.  
Press OK.  
d Press a or b to choose Dim Timer.  
d Press a or b to choose Off Timer.  
e Press d or c to choose 10Secs,  
20Secs, 30Secsor Off.  
Press OK.  
e Press d or c to choose 1Min, 2Mins,  
3Mins, 5Mins, 10Mins, 30Minsor  
Off.  
Press OK.  
f Press Stop/Exit.  
f Press Stop/Exit.  
Note  
When the display is off you can press any  
key to turn it back on.  
26  
   
General setup  
Setting the Wallpaper  
3
You can change the wallpaper.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
3
c Press a or b to choose LCD Settings.  
Press OK.  
d Press a or b to choose Wallpaper.  
Press OK.  
e Press a or b to choose a wallpaper.  
Press OK.  
f Press Stop/Exit.  
27  
 
Security features  
4
4
Memory Security  
4
Note  
• To print the faxes in memory, turn off  
Memory Security.  
Memory Security lets you prevent  
unauthorized access to the machine. You will  
not be able to continue to schedule Delayed  
Faxes or Polling jobs. However, any pre-  
scheduled Delayed Faxes will be sent even if  
you turn on Memory Security, so they will not  
be lost.  
• You must turn off PC Fax Receive before  
you can turn on Memory Security. (See  
Turning off Advanced Fax Operations  
on page 70.)  
• If you forget the Memory Security  
password, please call your Brother dealer  
for service.  
While Memory Security is On, the following  
operations are available:  
„ Receiving faxes into memory (limited by  
memory capacity)  
Setting and changing the  
memory security password  
„ Fax Forwarding (If Fax Forwarding was  
4
already On)  
„ Remote retrieval (If Fax Storage was  
Note  
already On)  
If you have already set the password, you  
will not need to set it again.  
„ Cordless handset (MFC-885CW only)  
• Making a call  
Setting a password for the first time  
4
• Receiving a call  
• Viewing Caller ID (with subscriber  
service)  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
While Memory Security is on, the following  
operations are NOT available:  
„ Printing received faxes  
„ Sending faxes  
c Press a or b to choose  
Miscellaneous.  
Press OK.  
„ Copying  
d Press a or b to choose Mem Security.  
Press OK.  
„ PC printing  
„ Scanning  
e Enter a 4-digit number for the password.  
Press OK.  
„ PhotoCapture  
„ PC Fax Receive  
„ Cordless handset (MFC-885CW only)  
• Intercom  
f When the LCD shows Verify:,  
re-enter the password.  
Press OK.  
• Transfer a call  
g Press Stop/Exit.  
• Register cordless handset  
„ Operation from control panel  
28  
     
Security features  
Changing your memory security  
password  
Turning the memory security  
on/off  
4
4
a Press Menu.  
Turning on the memory security lock  
4
b Press a or b to choose Fax.  
Press OK.  
a Press Menu.  
c Press a or b to choose  
Miscellaneous.  
Press OK.  
b Press a or b to choose Fax.  
Press OK.  
4
c Press a or b to choose  
Miscellaneous.  
Press OK.  
d Press a or b to choose Mem Security.  
Press OK.  
e Press a or b to choose Set Password.  
Press OK.  
d Press a or b to choose Mem Security.  
Press OK.  
f Enter the registered 4-digit number for  
the current password.  
e Press a or b to choose Set Security.  
Press OK.  
Press OK.  
f Enter the registered 4-digit password.  
Press OK.  
g Enter a 4-digit number for a new  
password.  
The machine goes offline and the LCD  
shows Secure Mode.  
Press OK.  
h When the LCD shows Verify:,  
re-enter the new password.  
Press OK.  
Note  
If there is a power failure the data will stay  
in memory for approximately 24 hours.  
i Press Stop/Exit.  
Turning off the memory security  
4
a Press Menu.  
b Enter the registered 4-digit password.  
Press OK.  
Memory Security is automatically turned  
off.  
Note  
If you enter the wrong password, the LCD  
shows Wrong Passwordand stays  
offline. The machine will stay in Secure  
mode until the registered password is  
entered.  
29  
   
Chapter 4  
30  
Section II  
Fax  
II  
Sending a fax  
32  
39  
45  
54  
61  
Receiving a Fax  
Telephone and External devices  
Dialling and storing numbers  
Digital TAD  
Advanced fax operations (Monochrome only) 65  
Printing Reports  
Polling  
74  
76  
 
Sending a fax  
5
5
When the option you want is highlighted,  
press OK.  
Entering Fax mode  
5
When you want to send a fax, or change fax  
send or receive settings, press the  
Faxing from the ADF  
5
(Fax) key to illuminate it in green.  
a Press  
(Fax).  
b Put the document face down in the ADF.  
(See Using the ADF on page 10.)  
c Enter the fax number using the dial pad  
or Speed Dial.  
The LCD shows:  
Note  
You can preview a fax message before  
sending it by pressing Fax Preview.  
(See How to preview an outgoing  
fax on page 68.)  
Fax Resolution  
Standard  
Auto  
Contrast  
Speed Dial  
Outgoing Call  
FAX/TEL  
Fax Start Press  
d Press Mono Start or Colour Start.  
The machine starts scanning the  
document.  
Press a or b to scroll through the Fax key  
options. Some functions are only available  
when sending monochrome faxes.  
Note  
„ Fax Resolution(See page 36.)  
„ Contrast(See page 35.)  
• To cancel, press Stop/Exit.  
• If you send a black & white fax when the  
memory is full, it will be sent in real time.  
„ Speed Dial(See page 54.)  
„ Outgoing Call(See page 55.)  
„ Caller ID hist.  
(UK and Ireland only) (See page 55.)  
„ Broadcasting(See page 34.)  
„ Delayed Fax(See page 37.)  
„ Batch TX(See page 37.)  
„ Real Time TX(See page 36.)  
„ Polled TX(See page 78.)  
„ Polling RX(See page 76.)  
„ Overseas Mode(See page 37.)  
„ Scan Size(See page 33.)  
„ Set New Default(See page 38.)  
„ Factory Reset(See page 38.)  
32  
       
Sending a fax  
Faxing from the scanner glass  
5
Faxing Letter size documents  
from the scanner glass  
5
You can use the scanner glass to fax pages  
of a book one at a time. The documents can  
be up to letter or A4 size.  
When documents are Letter size, you need to  
set Scan Size to Letter. If you do not, the side  
portion of the faxes will be missing.  
You cannot send multiple pages for colour faxes.  
Note  
a Press  
(Fax).  
Since you can only scan one page at a  
time, it is easier to use the ADF if you are  
sending a multiple page document.  
b Press a or b to choose Scan Size.  
c Press d or c to choose Letter.  
a Press  
(Fax).  
Note  
5
You can save the setting you use most  
often by setting it as default. (See  
page 38.)  
b Load your document face down on the  
scanner glass. (See Using the scanner  
glass on page 11)  
c Enter the fax number using the dial pad  
Colour fax transmission  
5
or Speed Dial.  
Your machine can send a colour fax to  
machines that support this feature.  
Note  
You can preview a fax message before  
sending it by pressing Fax Preview. For  
details, see How to preview an outgoing  
fax on page 68.  
Colour faxes cannot be stored in the memory.  
When you send a colour fax, the machine will  
send it in real time (even if Real Time TXis  
set to Off).  
d Press Mono Start or Colour Start.  
Cancelling a fax in progress  
5
„ If you press Mono Start, the  
machine starts scanning the first  
page. Go to step e.  
If you want to cancel a fax while the machine  
is scanning, dialling or sending, press  
Stop/Exit.  
„
If you press Colour Start, the  
machine starts sending the document.  
e Do one of the following:  
To send a single page, press  
„
2
to  
choose No(or press Mono Start again).  
The machine starts sending the  
document.  
„ To send more than one page, press  
1 to choose Yesand go to step f.  
f Put the next page on the scanner glass.  
Press OK.  
The machine starts scanning the page.  
(Repeat steps e and f for each  
additional page.)  
33  
             
Chapter 5  
Cancelling a Broadcast in  
progress  
Broadcasting  
(Monochrome only)  
5
5
Broadcasting is when the same fax message  
is automatically sent to more than one fax  
number. You can include Groups, Speed Dial  
numbers and up to 50 manually dialled  
numbers in the same broadcast.  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Remaining Jobs.  
After the broadcast is finished, a Broadcast  
Report will be printed.  
Press OK.  
The LCD will show the fax number being  
dialled and the Broadcast job number.  
a Press  
(Fax).  
b Load your document.  
d Press OK.  
c Press a or b to choose Broadcasting.  
Press OK.  
The LCD will ask you the following  
message:  
d Do one of the following:  
Cancel Job?  
Yes i Press 1  
„ Press a or b to choose Add Number  
and enter a number using a dial pad.  
Press OK.  
No  
i Press 2  
e Press 1 to clear the number being  
dialled.  
„ Press a or b to choose Speed Dial  
and OK. Press a or b to choose  
Alphabetical Orderor  
The LCD will then show the Broadcast  
job number.  
Numerical Orderand OK. Press  
a or b to select a number and OK.  
f Press OK.  
e After you have entered all the fax  
numbers by repeating step d, press a  
or b to choose Complete.  
Press OK.  
The LCD will ask you the following  
message:  
Cancel Job?  
Yes i Press 1  
No  
i Press 2  
f Press Mono Start.  
g Press 1 to cancel the Broadcast.  
h Press Stop/Exit.  
Note  
• If you did not use up any of the numbers  
for Groups, you can ‘broadcast’ faxes to  
as many as 210 (MFC-680CN) or 250  
(MFC-885CW) different numbers.  
• The available memory will vary depending  
on the types of jobs in the memory and the  
number of locations used for broadcasting.  
If you broadcast to the maximum numbers  
available, you will not be able to use dual  
access and delayed fax.  
• If the memory is full, press Stop/Exit to  
stop the job. If more than one page has  
been scanned, press Mono Start to send  
the portion that is in the memory.  
34  
       
Sending a fax  
Contrast  
5
Additional sending  
operations  
5
If your document is very light or very dark, you  
may want to change the contrast. For most  
documents the factory setting Autocan be  
used. It automatically chooses the suitable  
contrast for your document.  
Sending faxes using multiple  
settings  
5
Use Light when sending a light document.  
Use Dark when sending a dark document.  
When you send a fax you can choose any  
combination of these settings: resolution,  
contrast, overseas mode, delayed fax timer,  
polling transmission and real time  
transmission.  
a Press  
(Fax).  
b Press a or b to choose Contrast.  
5
a Press  
(Fax).  
c Press d or c to choose Auto, Lightor  
Dark.  
The LCD shows:  
Note  
Fax Resolution  
Standard  
Auto  
Contrast  
Even if you choose Lightor Dark, the  
machine will send the fax using the Auto  
setting in any of the following conditions:  
Speed Dial  
Outgoing Call  
FAX/TEL  
Fax Start Press  
• When you send a colour fax.  
b Press a or b to choose a setting you  
• When you choose Photoas the Fax  
Resolution.  
want to change.  
c Press d or c to choose an option.  
d Go back to b to change more settings.  
Note  
• Most settings are temporary and the  
machine returns to its default settings after  
you send a fax.  
• You can save some of the settings you  
use most often by setting them as default.  
These settings will stay until you change  
them again. (See Setting your changes as  
a new default on page 38.)  
35  
         
Chapter 5  
Changing fax resolution  
5
Dual access  
(Monochrome only)  
5
The quality of a fax can be improved by  
changing the fax resolution.  
You can dial a number and start scanning the  
fax into memory—even when the machine is  
sending from memory, receiving faxes or  
printing PC data. The LCD shows the new job  
number and available memory.  
a Press  
(Fax).  
b Press a or b to choose  
Fax Resolution.  
The number of pages you can scan into the  
memory will vary depending on the data that  
is printed on them.  
c Press d or c to choose the resolution  
you want.  
Note  
Note  
If the Out of Memorymessage appears  
while scanning documents, press  
Stop/Exit to cancel or Mono Start to send  
the scanned pages.  
You can choose four different resolution  
settings for monochrome faxes and two  
for colour.  
Monochrome  
Standard  
Suitable for most typed  
documents.  
Real time transmission  
5
When you are sending a fax, the machine will  
scan the documents into the memory before  
sending. Then, as soon as the telephone line  
is free, the machine will start dialling and  
sending.  
Fine  
Good for small print and  
transmits a little slower than  
Standard resolution.  
S.Fine  
Photo  
Good for small print or artwork  
and transmits slower than Fine  
resolution.  
If the memory is full or you are sending a  
colour fax, the machine will send the  
document in real time (even if  
Use when the document has  
varying shades of grey or is a  
photograph. This has the  
slowest transmission.  
Real Time TXis set to Off).  
Sometimes, you may want to send an  
important document immediately, without  
waiting for memory transmission. You can  
turn on Real Time TX.  
Colour  
Standard  
Suitable for most typed  
documents.  
Fine  
Use when the document is a  
photograph. The transmission  
time is slower than Standard  
resolution.  
a Press  
(Fax).  
b Press a or b to choose Real Time TX.  
c Press d or c to choose On.  
Press OK.  
If you choose S.Fineor Photoand then  
use the Colour Start key to send a fax,  
the machine will send the fax using the  
Finesetting.  
Note  
In real time transmission, the automatic  
redial feature does not work when using  
the scanner glass.  
36  
         
Sending a fax  
Overseas Mode  
5
Delayed Batch Transmission  
(Monochrome only)  
5
If you are having difficulty sending a fax  
overseas due to possible interference on the  
telephone line, we recommend that you turn  
on the Overseas mode. After you send a fax  
using this feature, the feature will turn itself  
off.  
Before sending the delayed faxes, your  
machine will help you economize by sorting  
all the faxes in the memory by destination and  
scheduled time. All delayed faxes that are  
scheduled to be sent at the same time to the  
same fax number will be sent as one fax to  
save transmission time.  
a Press  
(Fax).  
b Load your document.  
a Press  
(Fax).  
c Press a or b to choose  
Overseas Mode.  
5
b Press a or b to choose Batch TX.  
c Press d or c to choose On.  
Press OK.  
d Press d or c to choose On(or Off).  
Press OK.  
d Press Stop/Exit.  
Delayed Faxing  
Checking and cancelling  
waiting jobs  
(Monochrome only)  
5
5
During the day you can store up to 50 faxes  
in the memory to be sent within 24-hours.  
These faxes will be sent at the time of day you  
enter in step e.  
You can check which jobs are still waiting in the  
memory to be sent and cancel a job. (If there are  
no jobs, the LCD shows No Jobs Waiting.)  
a Press Menu.  
a Press  
(Fax).  
b Press a or b to choose Fax.  
Press OK.  
b Load your document.  
c Press a or b to choose Delayed Fax.  
c
Press  
Press OK.  
Any waiting jobs appear on the LCD.  
a
or  
b
to choose Remaining Jobs.  
d Press d or c to choose On.  
Press OK.  
d Press a or b to scroll through the jobs  
and choose the job you want to cancel.  
Press OK.  
e Enter the time you want the fax to be  
sent (in 24-hour format).  
(For example, enter 19:45 for 7:45 PM.)  
Press OK.  
e Do one of the following:  
„ To cancel, press 1 to choose Yes.  
Note  
If you want to cancel another job go  
to step d.  
The number of pages you can scan into  
the memory depends on the amount of  
data that is printed on each page.  
„ To exit without cancelling, press 2 to  
choose No.  
f When you have finished, press  
Stop/Exit.  
37  
                 
Chapter 5  
c To listen for a dial tone press  
Setting your changes as a  
new default  
Speaker Phone or pick up the handset.  
5
„
(MFC-885CW) Press Speaker Phone  
on the machine or press  
You can save the fax settings for  
Fax Resolution, Contrast,  
Real Time TXand Scan Sizeyou use  
most often by setting them as default. These  
on the cordless handset.  
d Dial the fax number.  
settings will stay until you change them again.  
e When you hear the fax tone, press  
Mono Start or Colour Start.  
a Press  
(Fax).  
If you are using the scanner glass press  
1 on the machine to send a fax.  
b Press a or b to choose your new setting.  
Press OK.  
f If you picked up the handset replace it.  
Repeat this step for each setting you  
want to change.  
Sending a fax at the end of a  
conversation  
5
c After changing the last setting, press a  
or b to choose Set New Default.  
Press OK.  
At the end of a conversation you can send a  
fax to the other party before you both hang up.  
d Press 1 to choose Yes.  
e Press Stop/Exit.  
a Ask the other party to wait for fax tones  
(beeps) and then to press the Start or  
Send key before hanging up.  
b Load your document.  
Restoring all settings to the  
factory settings  
5
c Press Mono Start or Colour Start.  
„ If you are using the scanner glass,  
press 1 to send a fax.  
You can restore all the settings you have  
changed to the factory settings. These  
settings will stay until you change them again.  
d Replace the handset.  
a Press  
(Fax).  
Out of Memory message  
5
b Press a or b to choose  
Factory Reset.  
Press OK.  
If you get an Out of Memorymessage  
while scanning the first page of a fax, press  
Stop/Exit to cancel the fax.  
If you get an Out of Memorymessage  
while scanning a subsequent page, you will  
have the option to press Mono Start to send  
the pages scanned so far, or to press  
Stop/Exit to cancel the operation.  
c Press 1 to choose Yes.  
d Press Stop/Exit.  
Sending a fax manually  
5
Manual transmission lets you hear the  
dialling, ringing and fax-receiving tones while  
sending a fax.  
Note  
If you get an Out of Memorymessage  
while faxing and you do not want to delete  
your stored faxes to clear the memory,  
you can send the fax in real time. (See  
Real time transmission on page 36.)  
a Press  
(Fax).  
b Load your document.  
38  
             
Receiving a Fax  
6
6
Receive modes  
6
You must choose a receive mode depending on the external devices and telephone services you  
have on your line.  
Choosing the Receive Mode  
6
By default, your machine will automatically receive any faxes that are sent to it. The diagram below  
will help you choose the correct mode.  
For more detailed information on the receive modes, see Using receive modes on page 40.  
Are you using the built-in TAD?  
No  
See Digital TAD.  
Yes  
6
Do you want to use the telephone features of your machine (if available) or  
an external telephone or external telephone answering device connected  
on the same line as the machine?  
Yes  
No  
Are you using the voice message function of an external telephone  
answering device?  
Fax Only  
Manual  
No  
Do you want the machine to answer fax and  
telephone calls automatically?  
No  
Fax/Tel  
Yes  
Yes  
Manual*  
* We recommend you set Fax Detectto On.  
To set a receive mode follow the instructions below.  
a Press Menu.  
b Press a or b to choose Initial Setup.  
Press OK.  
c Press a or b to choose Receive Mode.  
d Press d or c to choose Fax Only, Fax/Tel, or Manual.  
Press OK.  
e Press Stop/Exit.  
The LCD will display the current receive mode.  
39  
     
Chapter 6  
TAD  
6
Using receive modes  
6
TAD helps you automatically manage  
incoming calls, by recognising whether they  
are fax or voice calls and dealing with them in  
one of the following ways:  
Some receive modes answer automatically  
(Fax Onlyand Fax/Tel). You may want to  
change the ring delay before using these  
modes. See Ring Delay on page 41.  
„ Faxes will be automatically received.  
„ Voice callers can record a message.  
To set up the TAD mode, see page 61.  
Fax only  
6
Fax only mode will automatically answer  
every call as a fax call.  
If TAD Mode is On, it will override  
your receive mode setting. The  
screen shows TAD.  
Fax/Tel  
6
If TAD Mode is Off, the receive  
mode returns to your original  
setting. (See TAD-Mode for internal  
TAD on page 61.)  
Fax/Tel mode helps you automatically  
manage incoming calls, by recognizing  
whether they are fax or voice calls and  
dealing with them in one of the following  
ways:  
„ Faxes will be automatically received.  
„ Voice calls will start the F/T ring to tell you  
to pick up the line. The F/T ring is a fast  
double ring made by your machine.  
Also see F/T Ring Time (Fax/Tel mode only)  
on page 41 and Ring Delay on page 41.  
Manual  
6
Manual mode turns off all automatic  
answering functions unless you are using the  
BT Call Sign feature or you are using an  
external TAD.  
To receive a fax in manual mode press  
Speaker Phone or lift the handset of the  
machine. When you hear fax tones (short  
repeating beeps) press Mono Start or  
Colour Start. You can also use the Fax  
Detect feature to receive faxes by lifting a  
handset on the same line as the machine.  
Also see Fax Detect on page 42.  
40  
             
Receiving a Fax  
F/T Ring Time  
(Fax/Tel mode only)  
Receive mode settings  
6
6
Ring Delay  
6
If you set the Receive Mode to Fax/Tel, you  
need to decide how long the machine will  
signal you with its special pseudo/double-ring  
when you have a voice call. If it's a fax call,  
the machine receives the fax.  
The Ring Delay sets the number of times the  
machine rings before it answers in Fax Only  
or Fax/Telmode. If you have external or  
extension telephones on the same line as the  
machine choose the maximum number of  
rings.  
This pseudo/double-ring happens after the  
initial ringing from the telephone company.  
Only the machine rings and no other  
telephones on the same line will ring with the  
special pseudo/double-ring. However, you  
can still answer the call on any telephone.  
(See Operation from extension telephones  
on page 51 and Fax Detect on page 42.)  
If toll saver is On, then the ring delay setting  
has no effect. See Setting toll saver  
on page 64.  
a Press Menu.  
6
b Press a or b to choose Fax.  
Press OK.  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Setup Receive.  
Press OK.  
c Press a or b to choose  
Setup Receive.  
Press OK.  
d Press a or b to choose  
F/T Ring Time.  
d Press a or b to choose Ring Delay.  
Press OK.  
e Press d or c to choose how long the  
machine will ring to alert you that you  
have a voice call (20, 30, 40 or 70  
seconds).  
e Press d or c to choose how many times  
the line rings before the machine  
answers.  
Press OK.  
Press OK.  
If you choose 0, the line will not ring at  
all.  
f Press Stop/Exit.  
Note  
f Press Stop/Exit.  
Even if the caller hangs up during the  
pseudo/double-ringing, the machine will  
continue to ring for the set time.  
41  
           
Chapter 6  
a Press Menu.  
Fax Detect  
6
b Press a or b to choose Fax.  
Press OK.  
If Fax Detect is On:  
6
The machine receives a fax call  
c Press a or b to choose  
Setup Receive.  
Press OK.  
automatically, even if you answer the call.  
When you see Receivingon the LCD or  
when you hear “chirps” through the handset  
you are using, just replace the handset. Your  
machine will do the rest.  
d Press a or b to choose Fax Detect.  
e Press d or c to choose On, Semi(or  
Off).  
Press OK.  
If Fax Detect is Semi:  
6
The machine will only receive a fax call  
automatically if you answered it using the  
machine’s handset, cordless handset or  
Speaker Phone. If you answered at an  
extension telephone, press l 5 1. (See  
Operation from extension telephones  
on page 51.)  
f Press Stop/Exit.  
If Fax Detect is Off:  
6
If you are at the machine and answer a fax  
call by lifting the handset, press Mono Start  
or Colour Start, then press 2 to receive the  
fax.  
If you answered at an extension telephone,  
press l 5 1. (See Operation from extension  
telephones on page 51.)  
Note  
• If this feature is set to On, but your  
machine does not connect a fax call when  
you lift an extension or external telephone  
handset, press the remote activation code  
l 5 1.  
• If you send faxes from a computer on the  
same telephone line and the machine  
intercepts them, set Fax Detect to Off.  
• (MFC-885CW) If you typically carry the  
cordless handset away from the machine,  
we recommend that you turn on Fax  
Detect. If Fax Detect is turned off and you  
answer a fax call, you will have to go to the  
machine and press Mono Start or  
Colour Start.  
42  
   
Receiving a Fax  
Receiving faxes into memory  
(Monochrome only)  
Additional receiving  
operations  
6
6
As soon as the paper tray becomes empty  
during fax reception, the LCD shows  
No Paper Fed; put some paper in the paper  
tray. (See Loading paper and other media  
on page 15.) If you are unable to put paper in  
the paper tray the following will happen:  
Printing a reduced incoming  
fax  
6
If you choose On, the machine automatically  
reduces each page of an incoming fax to fit on  
one page of A4, Letter, Legal size paper. The  
machine calculates the reduction ratio by  
using the page size of the fax and your Paper  
Size setting. (See Paper Size on page 23.)  
If Memory Receive is On:  
6
The machine will carry on receving the fax,  
with the remaining pages being stored in  
memory, if enough memory is available.  
Further incoming faxes will also be stored into  
memory until the memory is full. When the  
memory is full the machine will stop  
a Press Menu.  
6
b Press a or b to choose Fax.  
Press OK.  
automatically answering calls. To print the  
faxes, put paper in the tray.  
c Press a or b to choose  
Setup Receive.  
Press OK.  
If Memory Receive is Off:  
6
The machine will carry on receiving the fax,  
with the remaining pages being stored in  
memory if enough memory is available. The  
machine will then stop automatically  
answering calls until paper is put in the paper  
tray. To print the last fax you received, put  
paper in the tray.  
d Press a or b to choose  
Auto Reduction.  
e Press d or c to choose On(or Off).  
Press OK.  
f Press Stop/Exit.  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Setup Receive.  
Press OK.  
d Press a or b to choose  
Memory Receive.  
e Press d or c to choose On(or Off).  
Press OK.  
f Press Stop/Exit.  
43  
     
Chapter 6  
Receiving a fax at the end of a  
conversation  
6
At the end of a conversation you can ask the  
other party to send you a fax before you both  
hang up.  
a Ask the other party to place the  
document in their machine and to press  
the Start or Send key.  
b When you hear the other machine's  
CNG tones (slowly repeating beeps),  
press Mono Start or Colour Start.  
c Press 2 to receive a fax.  
d Replace the handset.  
Printing a fax from the  
memory  
6
If you have chosen fax storage, you can still  
print a fax from the memory when you are at  
your machine. (If you have chosen Fax  
Preview see Fax Preview on page 66.)  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Advanced Fax Operation.  
Press OK.  
d Press a or b to choose  
Print Document.  
Press OK.  
e Press Mono Start.  
Note  
When you print a fax from the memory, the  
fax data will be erased.  
44  
   
Telephone and External devices  
7
7
Voice operations  
7
Note  
If you have a bad connection, your caller  
might hear your voice echoed during the  
call. If you experience this problem, pick  
up the handset, or hang up and try the call  
again.  
Voice calls can be made either with the  
handset, the cordless handset (MFC-885CW  
only), the speaker phone, an extension or  
external telephone, by dialling manually, or  
by using Quick Dial numbers.  
Note  
Mute  
7
If you have a MFC-885CW, please also refer to  
the DECT™ Handset BCL-D20 User’s Guide.  
For MFC-680CN  
7
a Press Erase/Mute to put a call on Hold.  
You can replace the handset without  
disconnecting the call.  
Making a telephone call  
7
a To start a voice call, do one of the  
b Pick up the machine's handset or press  
Speaker Phone to release the call from  
Hold.  
7
following:  
„ Pick up the handset. (MFC-680CN  
only)  
Note  
„ Press Speaker Phone.  
You can pick up an extension telephone  
and continue speaking without releasing  
the call from Hold on the machine.  
b When you hear the dial tone, enter a  
number using the dial pad, Speed Dial  
or Search.  
For MFC-885CW  
7
c If you pressed Speaker Phone, speak  
a If you answered by pressing  
Speaker Phone on the machine, press  
Mute/Intercom on the machine to put a  
call on Hold.  
clearly toward the microphone  
.
d To hang up, do one of the following:  
„ Replace the handset. (MFC-680CN  
only)  
b To release the call from Hold, press  
Speaker Phone on the machine.  
„ Press Speaker Phone.  
Note  
Answering calls with the  
Speaker Phone  
You can pick up an extension telephone  
and continue speaking without releasing  
the call from Hold on the machine.  
7
When the machine rings, instead of lifting the  
handset, press Speaker Phone on the  
machine. Speak clearly toward the  
microphone . To end the call, press  
Speaker Phone.  
45  
         
Chapter 7  
Tone or Pulse  
7
Telephone services  
7
If you have a Pulse dialling service, but need  
to send Tone signals (for example, for  
telephone banking), follow the instructions  
below:  
Your machine supports the Caller ID  
subscriber telephone service that some  
telephone companies offer.  
Features like Voice Mail, Call Waiting, Call  
Waiting/Caller ID, answering services, alarm  
systems or other custom features on one  
telephone line may create problems with the  
operation of your machine.  
a Press Speaker Phone on the machine.  
b Press # on the machine’s control panel.  
Any digits dialled after this will send tone  
signals.  
Note  
When you hang up, the machine will return to  
the Pulse dialling service.  
Caller ID is available for U.K. and Ireland  
only.  
Fax/Tel mode  
7
Caller ID (For U.K. and Ireland  
only)  
When the machine is in Fax/Tel mode, it will  
use the F/T Ring Time (pseudo/double-  
ringing) to alert you to pick up a voice call.  
7
The Caller ID feature lets you use the Caller  
ID subscriber service offered by many local  
telephone companies. Call your telephone  
company for details. This service shows the  
telephone number, or name if it is available,  
of your caller as the line rings.  
If you are at the machine, you can lift the  
handset or press Speaker Phone to answer.  
If you are at an extension telephone, you'll  
need to lift the handset during the F/T Ring  
Time and then press # 5 1 between the  
pseudo/double rings. If no one is on the line,  
or if someone wants to send you a fax, send  
the call back to the machine by pressing  
l 5 1.  
You can use a number in the Caller ID history  
to make a phone call, send a fax, add it to  
Speed Dial, or delete it from the history. (See  
Caller ID history (For U.K. and Ireland only)  
on page 55.)  
Fax/Tel mode in Power Save  
condition  
After a few rings, the LCD shows the  
telephone number of your caller (and name, if  
available). Once you answer a call, the Caller  
ID information disappears from the LCD, but  
the call information stays stored in the Caller  
ID memory.  
7
When the machine is in Power Save mode  
you can receive faxes if the Power Save  
setting is Fax Receive:On. (See Power  
Save setting on page 21.)  
„ You can see the first 18 characters of the  
number (or name).  
When the machine is in Fax/Tel mode and  
F/T rings to tell you to pick up a voice call, you  
can only answer by picking up the machine’s  
handset or cordless handset.  
„ The ID Unknownmessage means the  
call originated outside your Caller ID  
service area.  
If you answer before the machine F/T rings,  
you can also pick up the call at an external or  
extension telephone.  
„ The ID Withheldmessage means the  
caller has intentionally blocked  
transmission of information.  
46  
         
Telephone and External devices  
You can print a list of the Caller ID information  
received by your machine. (See Printing the  
Caller ID List on page 47.)  
d Press a or b to choose Caller ID.  
Press OK.  
e Press a or b to choose Display ID.  
Press OK.  
Note  
The Caller ID list will appear on the  
display. If no ID is stored, the beeper will  
sound and No Caller IDwill appear  
on the display.  
The Caller ID service varies with different  
carriers. Call your local telephone  
company to find out about the kind of  
service available in your area.  
f Press a or b to scroll through the Caller  
ID memory to view the Caller ID  
information.  
Setting the Caller ID to On  
7
If you have Caller ID on your line, then this  
function should be set to Onto display the  
caller's telephone number on the LCD as the  
telephone rings.  
The LCD shows the caller's number (or  
name if available) and the date and time  
of the call.  
g To finish viewing, press Stop/Exit.  
a Press Menu.  
Note  
b Press a or b to choose Fax.  
Press OK.  
7
You can also view the Caller ID list by  
pressing  
(Fax). (See Caller ID  
c Press a or b to choose  
Miscellaneous.  
Press OK.  
history (For U.K. and Ireland only)  
on page 55.)  
Printing the Caller ID List  
7
d Press a or b to choose Caller ID.  
Press OK.  
a Press Menu.  
e Press a or b to choose On(or Off).  
Press OK.  
b Press a or b to choose Fax.  
Press OK.  
f Press Stop/Exit.  
c Press a or b to choose  
Miscellaneous.  
Press OK.  
Viewing the Caller ID List  
7
If Caller ID is set to On, your machine stores  
information for the last thirty calls in the Caller  
ID list. You can view or print this list. When  
the thirty-first call comes in to the machine, it  
replaces information about the first call.  
d Press a or b to choose Caller ID.  
Press OK.  
e Press a or b to choose Print Report.  
Press OK.  
If no ID is stored, the beeper will sound  
and No Caller IDwill appear on the  
LCD.  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
f Press Mono Start or Colour Start.  
c Press a or b to choose  
Miscellaneous.  
Press OK.  
g After printing has finished, press  
Stop/Exit.  
47  
     
Chapter 7  
Setting the Telephone Line  
Type  
Note  
7
You can program a R key press as part of  
a number stored in a Speed Dial location.  
When programming the Speed Dial  
number, press R first (the LCD shows ‘!’),  
then enter the telephone number. If you do  
this, you do not need to press R each time  
before you dial using a Speed Dial  
If you are connecting the machine to a line  
that features PBX or ISDN to send and  
receive faxes, it is necessary to change the  
Telephone Line Type accordingly by  
completing the following steps.  
location. (See Storing numbers  
a Press Menu.  
on page 56.) However, if PBX is not  
chosen in the Phone Line Type setting,  
you cannot use the Speed Dial number  
that the R press is programmed into.  
b Press a or b to choose  
Initial Setup.  
Press OK.  
c Press a or b to choose  
Phone Line Set.  
BT Call Sign (For U.K. only)  
7
This machine feature lets you use the BT Call  
Sign subscriber service which allows you to  
have at least two separate telephone  
numbers on one telephone line. Each  
telephone number has its own distinctive  
ringing pattern, so you know which telephone  
number is ringing. This is one way you can  
have a separate telephone number for your  
machine.  
d Press d or c to choose PBX, ISDN(or  
Normal).  
Press OK.  
e Press Stop/Exit.  
PBX and TRANSFER  
7
The machine is initially set to Normal, which  
lets the machine connect to a standard PSTN  
(Public Switched Telephone Network) line.  
However, many offices use a central  
telephone system or Private Branch  
Exchange (PBX). Your machine can be  
connected to most types of PBX. The  
machine's recall feature supports timed break  
recall only (TBR). TBR will work with most  
PBX systems allowing you to gain access to  
an outside line, or transfer calls to another  
extension. The feature works when or R is  
pressed.  
Your machine has a BT Call Sign compatible  
distinctive ringing function, allowing you to  
dedicate a second telephone number (on the  
same telephone line) just for receiving faxes.  
Note  
• You can switch BT Call Sign off  
temporarily, then turn it back on. When  
you get a new fax number, make sure you  
reset this function. This machine will  
automatically answer incoming calls that  
use your new fax number.  
• When you set the BT Call Sign feature to  
ON, the receive mode is set to Manual  
automatically. Manualmode will not  
respond to incoming telephone calls,  
since the number you use for telephone  
calls will use the normal ring pattern.  
48  
     
Telephone and External devices  
To enable the machine to work with BT  
Call Sign (With your external  
telephone only)  
Connecting an external  
TAD (telephone  
7
answering device)  
7
a Press Menu.  
You may choose to connect an external  
answering device. However, when you have  
an external TAD on the same telephone line  
as the machine, the TAD answers all calls and  
the machine ‘listens’ for fax calling (CNG)  
tones. If it hears them, the machine takes over  
the call and receives the fax. If it does not hear  
CNG tones, the machine lets the TAD  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Miscellaneous.  
Press OK.  
d Press a or b to choose BT Call Sign.  
Press OK.  
continue playing your outgoing message so  
your caller can leave you a voice message.  
The LCD shows the current setting of  
this feature.  
The TAD must answer within four rings (the  
recommended setting is two rings). The  
e Press d or c to choose On(or Off).  
Press OK.  
machine cannot hear CNG tones until the TAD  
has answered the call, and with four rings there  
are only 8 to 10 seconds of CNG tones left for  
the fax ‘handshake’. Make sure you carefully  
follow the instructions in this guide for recording  
your outgoing message. We do not recommend  
using the toll saver feature on your external  
answering machine if it exceeds five rings.  
7
f Press Stop/Exit.  
Note  
If you turn off BT Call Sign, the receive  
mode stays in Manual. You will need to  
set receive mode again. (See Choosing  
the Receive Mode on page 39.)  
Note  
If you do not receive all your faxes, shorten  
the Ring Delay setting on your external TAD.  
1
1
1
TAD  
When the TAD answers a call, the LCD  
shows Ext. Tel in Use.  
Improper Setup  
DO NOT connect a TAD elsewhere on the  
same telephone line.  
49  
 
Chapter 7  
Connections  
7
Multi-line connections (PBX)  
7
The external TAD must be connected as  
shown in the previous illustration.  
We suggest you ask the company who  
installed your PBX to connect your machine.  
If you have a multi line system we suggest  
you ask the installer to connect the unit to the  
last line on the system. This prevents the  
machine being activated each time the  
system receives telephone calls. If all  
incoming calls will be answered by a  
a Set your external TAD to one or two  
rings. (The machine's Ring Delay setting  
does not apply.)  
b Record the outgoing message on your  
external TAD.  
switchboard operator we recommend that  
you set the Receive Mode to Manual.  
c Set the TAD to answer calls.  
We cannot guarantee that your machine will  
operate properly under all circumstances  
when connected to a PBX. Any difficulties  
with sending or receiving faxes should be  
reported first to the company who handles  
your PBX.  
d Set the Receive Mode to Manualand  
turn Fax Detect on.  
(See Choosing the Receive Mode  
on page 39.)  
Recording outgoing message  
(OGM) on an external TAD  
Note  
7
Make sure the Telehone Line Type is set  
to PBX. (See Setting the Telephone Line  
Type on page 48.)  
Timing is important in recording this message.  
The message sets up the ways to handle both  
manual and automatic fax reception.  
a Record 5 seconds of silence at the  
beginning of your message. (This allows  
your machine time to listen for the fax  
CNG tones of automatic transmissions  
before they stop.)  
b Limit your speaking to 20 seconds.  
Note  
We recommend beginning your OGM with  
an initial 5-second silence because the  
machine cannot hear fax tones over a  
resonant or loud voice. You may try  
omitting this pause, but if your machine  
has trouble receiving, then you must re-  
record the OGM to include it.  
50  
     
Telephone and External devices  
If you answer a call and no one is on  
the line:  
External and extension  
telephones  
7
7
You should assume that you're receiving a  
manual fax.  
Connecting an external or  
extension telephone  
Press l 5 1 and wait for the chirp or until the  
LCD shows Receiving, and then hang up.  
7
Note  
You can connect a separate telephone to  
your machine as shown in the diagram below.  
You can also use the Fax Detect feature to  
make your machine automatically take the  
call. (See Fax Detect on page 42.)  
1
2
Using extension telephones  
(For U.K. only)  
7
Your premises may already be wired with  
parallel extension telephones, or you may  
plan to add extension telephones to your line,  
as well as your machine. While the simplest  
arrangement is a straightforward parallel  
connection, there are some problems with  
this arrangement, the most obvious of which  
is inadvertent interruption of a facsimile  
transmission caused by someone picking up  
an extension telephone to make an outgoing  
call. Also, remote activation code may not  
operate reliably in such a simple  
7
1
2
Extension telephone  
External telephone  
When you are using an external or extension  
telephone, the LCD shows  
Ext. Tel in Use.  
Operation from extension  
telephones  
7
configuration.  
If you answer a fax call on an extension or an  
external telephone, you can make your  
machine take the call by using the Remote  
Activation Code. When you press the Remote  
Activation Code l 5 1, the machine starts to  
receive the fax.  
This machine may also be set to make a  
delayed transmission (i.e. a transmission at a  
pre-set time). This pre-set job may coincide  
with someone picking up an extension  
handset.  
These problems can easily be eliminated, if  
you arrange modification of your extension  
wiring circuit, such that extension devices are  
connected ‘downstream’ of your machine in a  
master/slave configuration (see fig. 2 on next  
page). In this configuration the machine can  
always detect whether a telephone is in use.  
Thus it will not attempt to seize the line during  
that time. This is known as ‘telephone off-  
hook detection.’  
If the machine answers a voice call and  
pseudo/double-rings for you to take over, use  
the Remote Deactivation Code # 5 1 to take  
the call at an extension telephone. (See F/T  
Ring Time (Fax/Tel mode only) on page 41.)  
51  
           
Chapter 7  
The inadvisable configuration is shown in  
figure 1 on the next page, and the  
recommended master/slave configuration is  
shown in figure 2.  
Note  
These telephones are now connected as  
external devices (see Connecting an  
external or extension telephone  
on page 51), because they are connected  
to the fax machine via the T-connector.  
This new connection configuration can be  
arranged by contacting BT, Kingston upon  
Hull Telecommunications, your PBX  
maintainer or a qualified telephone  
installation company as appropriate. Simply  
explained, the extension telephone circuit  
should be terminated on a normal modular  
plug (BT 431A style), which in turn should be  
put into the modular socket of the white ‘T’-  
shaped connector provided as part of the line  
cord assembly.  
Using a cordless external  
telephone (MFC-680CN only)  
7
If your cordless telephone is connected to the  
telephone line cord (See External and  
extension telephones on page 51) and you  
typically carry the cordless handset  
elsewhere, it is easier to answer calls during  
the Ring Delay.  
Inadvisable connection of extension  
sockets (Fig. 1.)  
7
2
1
1
If you let the machine answer first, you will  
have to go to the machine so you can press  
Speaker Phone to send the call to the  
cordless handset.  
3
FAX  
Using remote codes  
7
1
2
3
Extension socket  
Master socket  
Incoming line  
Remote Activation code  
7
If you answer a fax call on an extension or  
external telephone, you can tell your machine  
to receive it by dialling the Remote Activation  
Code l 5 1. Wait for the chirping sounds then  
replace the handset. See Fax Detect  
on page 42. Your caller will have to press  
Start to send the fax.  
Recommended connection of extension  
sockets (Fig. 2.)  
7
1
1
2
3
Remote Deactivation code  
7
FAX  
If you receive a voice call and the machine is  
in F/T mode, it will start to sound the F/T  
(double) ring after the initial ring delay. If you  
pick up the call on an extension telephone  
you can turn the F/T ring off by pressing # 5 1  
1
2
3
Extension socket  
Master socket  
Incoming line  
(make sure you press this between the rings).  
The fax machine must be plugged into the  
master socket.  
52  
       
Telephone and External devices  
Changing the remote codes  
7
If you want to use Remote Activation, you  
have to turn on the remote codes. The preset  
Remote Activation Code is l 5 1. The preset  
Remote Deactivation Code is # 5 1. If you  
want to, you can replace them with your own  
codes.  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Setup Receive.  
Press OK.  
d Press a or b to choose Remote Codes.  
e Press d or c to choose On.  
Press OK.  
7
f Do one of the following:  
„ If you want to change the Remote  
Activation Code, press a or b to  
choose Act.Code:.  
Enter a new Remote Activation Code.  
Press OK.  
„ If you want to change the remote  
Deactivation Code, press a or b to  
choose Deact.Code:.  
Enter a new Remote Deactivation  
Code.  
Press OK.  
g Press Stop/Exit.  
Note  
•
If you are always disconnected when  
accessing your external TAD remotely, try  
changing the Remote Activation Code and  
Remote Deactivation Code to another  
three-digit code using the numbers  
0-9,  
l
,
#.  
• Remote Codes might not work with some  
telephone systems.  
53  
 
Dialling and storing numbers  
8
8
Search  
8
How to Dial  
8
You can search for names you have stored in  
the Speed Dial memory.  
Manual dialling  
8
a Press Speed Dial.  
Press all of the digits of the fax or telephone  
number.  
You can also choose Speed Dialby  
pressing  
(Fax).  
b Press a or b to choose Search.  
Press OK.  
c Press a or b to choose  
Alphabetical Orderor  
Numerical Order.  
Press OK.  
Note  
Speed Dialling  
8
• Press l to make the LCD font size larger.  
• Press # to make the LCD font size smaller.  
a Press Speed Dial.  
d If you chose Alphabetical Orderin  
step c, use the dial pad to enter the first  
letter of the name, and then press a or b  
to choose the name and number you  
want to call.  
Press OK.  
You can also choose Speed Dialby  
pressing  
(Fax).  
b Press a or b to choose Search.  
Press OK.  
c Press the two-digit Speed Dial number.  
(See Storing Speed Dial  
numbers on page 56.)  
d If you have two numbers in the location,  
press a or b to choose the number you  
want to call.  
Press OK.  
Note  
Ifthe LCD showsNot Registeredwhen  
you enter a Speed Dial number, a number  
has not been stored at this location.  
54  
               
Dialling and storing numbers  
c Do one of the following:  
Fax Redial  
8
„ To make a telephone call, press a or  
b to choose Make a phone call.  
If you are sending a fax manually and the line  
is busy, press Redial/Pause, and then press  
Mono Start or Colour Start to try again. If  
you want to make a second call to a number  
you recently dialled, you can press  
Press OK.  
„ To send a fax, press a or b to choose  
Send a fax.  
Redial/Pause and choose one of the last 30  
numbers from the Outgoing Call List.  
Press OK.  
Press Mono Start or Colour Start.  
Redial/Pause only works if you dialled from  
the control panel. If you are sending a fax  
automatically and the line is busy, the  
machine will automatically redial up to three  
times at five minute intervals.  
„ If you want to store the number,  
press a or b to choose  
Add to Speed Dial.  
Press OK.  
(See Storing Speed Dial numbers  
from Outgoing Calls on page 57.)  
a Press Redial/Pause.  
b Press a or b to choose the number you  
„ Press a or b to choose Delete.  
Press OK.  
want to redial.  
Press OK.  
Press 1 to confirm.  
c Press a or b to choose Send a fax.  
Press OK.  
8
d Press Stop/Exit.  
d Press Mono Start or Colour Start.  
Caller ID history (For U.K. and  
Ireland only)  
Note  
8
In Real Time Transmission the automatic  
redial feature does not work when using  
the scanner glass.  
This feature requires the Caller ID subscriber  
service offered by many local telephone  
companies. (See Caller ID (For U.K. and  
Ireland only) on page 46.)  
Outgoing Call  
8
The last 30 numbers of telephone calls or  
faxes you received will be stored in the Caller  
ID history. You can choose one of these  
numbers to telephone, fax to, add to  
The last 30 numbers you telephoned or sent  
a fax to will be stored in the outgoing call  
history. You can choose one of these  
numbers to telephone, fax to, add to  
Speed Dial, or delete from the history.  
Speed Dial, or delete from the history.  
a Press  
(Fax).  
a Press Redial/Pause.  
b Press a or b to choose  
Caller ID hist..  
Press OK.  
You can also choose Outgoing Call  
by pressing  
(Fax).  
b Press a or b to choose the number you  
c Press a or b to choose the number you  
want to call.  
want to call.  
Press OK.  
Press OK.  
55  
     
Chapter 8  
d Do one of the following:  
Storing numbers  
8
„ To make a telephone call, press a or  
b to choose Make a phone call.  
You can set up your machine to do the  
following types of easy dialling: Speed Dial  
and Groups for broadcasting faxes. When  
you dial a Quick Dial number, the LCD shows  
the name, if you stored it, or the number.  
Press OK.  
„ To send a fax, press a or b to choose  
Send a fax.  
Press OK.  
Note  
Press Mono Start or Colour Start.  
If you lose electrical power, the Quick Dial  
numbers that are in the memory will not be  
lost.  
„ If you want to store the number,  
press a or b to choose  
Add to Speed Dial.  
Press OK.  
Storing a pause  
8
(See Storing Speed Dial numbers  
from Outgoing Calls on page 57.)  
Press Redial/Pause to put a 3.5-second  
pause between numbers. If you are dialling  
overseas, you can press Redial/Pause as  
many times as needed to increase the length  
of the pause.  
„ Press a or b to choose Delete.  
Press OK.  
Press 1 to confirm.  
e Press Stop/Exit.  
Storing Speed Dial numbers  
8
Note  
You can store up to 80 (MFC-680CN) or 100  
(MFC-885CW) 2-digit Speed Dial locations  
with a name, and each name can have two  
numbers. When you dial you will only have to  
press a few keys (For example: Speed Dial,  
Search, OK, the two-digit number, and  
Mono Start or Colour Start).  
You can print the Caller ID list. (See  
Printing the Caller ID List on page 47.)  
a Press Speed Dial.  
b Press a or b to choose  
Set Speed Dial.  
Press OK.  
c Press a or b to choose the Speed Dial  
location you want to store the number in.  
Press OK.  
56  
         
Dialling and storing numbers  
d Do one of the following:  
e Do one of the following:  
„ Enter the name (up to 16 characters)  
„ Enter the name (up to 16 characters)  
using the dial pad.  
using the dial pad.  
Press OK.  
Press OK.  
(To help you enter letters, see  
(To help you enter letters, see  
Entering Text on page 165.)  
Entering Text on page 165.)  
„ To store the number without a name,  
press OK.  
„ To store the number without a name,  
press OK.  
e Enter the fax or telephone number (up to  
f Press OK to confirm the fax or  
20 digits).  
telephone number.  
Press OK.  
g Do one of the following:  
f Do one of the following:  
„ Enter the second fax or telephone  
„ Enter the second fax or telephone  
number (up to 20 digits).  
number (up to 20 digits).  
Press OK.  
Press OK.  
„ If you do not want to store a second  
number, press OK.  
„ If you do not want to store a second  
number, press OK.  
h Press a or b to choose Complete.  
Press OK.  
8
g Press a or b to choose Complete.  
Press OK.  
i Press Stop/Exit.  
To store another Speed Dial number, go  
to step c.  
Storing Speed Dial numbers from the  
Caller ID history  
h Press Stop/Exit.  
8
If you have the Caller ID subscriber service  
from your telephone company you can also  
store Speed Dial numbers from incoming  
calls in the Caller ID History. (See Caller ID  
(For U.K. and Ireland only) on page 46.)  
Storing Speed Dial numbers from  
Outgoing Calls  
8
You can also store Speed Dial numbers from  
the Outgoing Call history.  
a Press Redial/Pause.  
a Press  
(Fax).  
You can also choose Outgoing Call  
by pressing  
(Fax).  
b Press a or b to choose  
Caller ID hist..  
Press OK.  
b Press a or b to choose the name or  
number you want to store.  
Press OK.  
c Press a or b to choose the number you  
want to store.  
c Press a or b to choose  
Add to Speed Dial.  
Press OK.  
Press OK.  
d Press a or b to choose  
Add to Speed Dial.  
Press OK.  
d Press a or b to choose the Speed Dial  
location you want to store the number in.  
Press OK.  
57  
     
Chapter 8  
e Press a or b to choose the 2-digit  
Speed Dial location you want to store  
the number in.  
d Do one of the following:  
„ Press a or b to choose Change.  
Press OK.  
Press OK.  
„ Press a or b to choose Delete.  
Press OK.  
f Do one of the following:  
„ Enter the name (up to 16 characters)  
Press 1 to confirm.  
Go to step h.  
using the dial pad.  
Press OK.  
e Press a or b to choose Name,  
Fax/Tel1:or Fax/Tel2:.  
Press OK.  
(To help you enter letters, see  
Entering Text on page 165.)  
„ To store the number without a name,  
press OK.  
f Do one of the following:  
„ If you chose Name, enter the new  
name (up to 16 characters) using the  
dial pad.  
g Press OK to confirm the fax or  
telephone number.  
h Do one of the following:  
Press OK.  
„ Enter the second fax or telephone  
(See Entering Text on page 165.)  
number (up to 20 digits).  
„ If you chose Fax/Tel1:or  
Press OK.  
Fax/Tel2:, enter the new number.  
„ If you do not want to store a second  
number, press OK.  
Press OK.  
Note  
i Press a or b to choose Complete.  
Press OK.  
How to change the stored name or  
number:  
j Press Stop/Exit.  
If you want to change a character, press d  
or c to position the cursor under the  
character you want to change, and then  
press Clear/Back. Re-enter the  
character.  
Changing Speed Dial names  
or numbers  
8
You can change a Speed Dial name or  
number that has already been stored.  
g Do one of the following:  
a Press Speed Dial.  
„ To change more details, go to  
step e.  
b Press a or b to choose  
Set Speed Dial.  
Press OK.  
„ Press a or b to choose Complete.  
Press OK.  
c Press a or b to choose the 2-digit  
h Press Stop/Exit.  
Speed Dial location you want to change.  
Press OK.  
58  
     
Dialling and storing numbers  
Setting up groups for  
broadcasting  
Note  
8
You can print a list of all the Speed Dial  
numbers. Group numbers will be marked  
in the GROUP column. (See  
Groups, which can be stored in a Speed Dial  
location, allow you to send the same fax  
message to many fax numbers by pressing only  
Reports on page 75.)  
Speed Dial Search, OK, the two-digit  
,
Changing Group name  
8
location, and Mono Start. First, you'll need to  
store each fax number in a Speed Dial location.  
Then you can include them as numbers in the  
Group. Each Group uses up a Speed Dial  
location. You can have up to six Groups, or you  
can assign up to 158 numbers (MFC-680CN) or  
198 numbers (MFC-885CW) in a large Group if  
you have 2 numbers in each location.  
a Press Speed Dial.  
b Press a or b to choose Setup Groups.  
Press OK.  
c Press a or b to choose the Group name  
you want to change.  
(See Storing Speed Dial  
Press OK.  
numbers on page 56 and Broadcasting  
(Monochrome only) on page 34.)  
d Press a or b to choose  
Change Group Name.  
Press OK.  
a Press Speed Dial.  
b Press a or b to choose Setup Groups.  
Press OK.  
Note  
8
How to change the stored name or  
number:  
c Press a or b to choose GROUP1,  
GROUP2, GROUP3, GROUP4, GROUP5or  
GROUP6for the Group name where you  
will store the fax numbers.  
If you want to change a character, press d  
or c to position the cursor under the  
character you want to change, and then  
press Clear/Back. Re-enter the  
character.  
Press OK.  
d Press a or b to choose the 2-digit  
location where you want to add to the  
Group.  
e Enter the new name (up to 16  
characters) using the dial pad.  
Press OK.  
Press OK.  
(See Entering Text on page 165. For  
example, type NEW CLIENTS.)  
e Press a or b to choose Add Number.  
Press OK.  
f Press a or b to choose Complete.  
Press OK.  
f Press a or b to choose the number you  
want to add.  
Press OK.  
(See Search on page 54.)  
g Press Stop/Exit.  
Deleting a Group  
8
g After you have finished adding numbers  
by repeating steps e and f, press a or  
b to choose Complete.  
a Press Speed Dial.  
Press OK.  
b Press a or b to choose Setup Groups.  
Press OK.  
h Press Stop/Exit.  
59  
     
Chapter 8  
c Press a or b to choose the Group you  
want to delete.  
For example, you might have stored ‘555’ on  
Speed Dial: 03 and ‘7000’ on Speed Dial: 02.  
You can use them both to dial ‘555-7000’ if  
you press the following keys:  
Press OK.  
d Press a or b to choose Delete.  
Press OK.  
a Press Speed Dial.  
Press 1 to confirm.  
b Press a or b to choose Search.  
Press OK.  
e Press Stop/Exit.  
c Enter 03.  
Deleting a number from a Group  
8
Note  
a Press Speed Dial.  
If you stored 2 numbers in one Speed Dial  
location, you will be asked which number  
you want to send to.  
b Press a or b to choose Setup Groups.  
Press OK.  
c Press a or b to choose the Group you  
want to change.  
d Press a or b to choose Speed Dial.  
Press OK.  
Press OK.  
e Press a or b to choose Search.  
Press OK.  
d Press a or b to choose the number you  
want to delete.  
Press OK.  
Press 1 to confirm.  
f Enter 02.  
g Press Mono Start or Colour Start.  
e Press a or b to choose Complete.  
Press OK.  
You will dial ‘555-7000’.  
To temporarily change a number, you can  
substitute part of the number with manual  
dialling using the dial pad. For example, to  
change the number to 555-7001 you could  
press Speed Dial, choose Search, press 03  
and then press 7001 using the dial pad.  
f Press Stop/Exit.  
Combining Quick Dial  
numbers  
8
Sometimes you may want to choose from  
several long distance carriers when you  
make a call. Rates may vary depending on  
the time and destination. To take advantage  
of low rates, you can store the access codes  
of long-distance carriers and credit card  
numbers as Speed Dial numbers. You can  
store these long dialling sequences by  
dividing them and setting them up as  
separate Speed Dial numbers in any  
combination. You can even include manual  
dialling using the dial pad. (See Storing  
Speed Dial numbers on page 56.)  
Note  
If you must wait for another dial tone or  
signal at any point in the dialling  
sequence, create a pause in the number  
by pressing Redial/Pause. Each key  
press adds a 3.5-second delay.  
60  
 
Digital TAD  
9
9
„ F/T Message  
TAD-Mode for internal  
TAD  
This message is played when a call is  
received and your machine is set to  
Fax/Tel mode. The caller will not be able  
to leave a message. See Fax/Tel OGM  
(Announcement) on page 62.  
9
The TAD feature will store up to 99 incoming  
messages. Messages are stored in the order  
in which they are received.  
Your OGM must be less than 20 seconds  
long.  
Voice messages can be up to 3 minutes in  
length, and can also be picked up remotely  
(see Using your Remote Access  
Code on page 71). The number of messages  
you can store will depend on how much  
memory is being used by other features (for  
example, delayed and stored faxes).  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose Setup TAD.  
Press OK.  
In the event of a power failure your machine  
will retain messages that are in the memory  
for approximately 24 hours.  
d Press a or b to choose OGM.  
Press OK.  
The LCD prompts you to choose an  
OGM.  
Setting up the TAD  
9
Recording the TAD outgoing message  
(TAD Message) is the first step you need to  
follow before you can use the TAD feature.  
e Press a or b to choose either  
TAD Messageor F/T Message, then  
press OK.  
9
To enter TAD mode, follow the steps below:  
f Press a or b to choose Record MSG.  
Press OK.  
a
Record your TAD OGM (TAD Message).  
to activate the TAD.  
b Press  
g Record your message, using one of the  
options below:  
Outgoing message (OGM)  
9
„ (MFC-680CN only)  
Pickup the handset, record your  
message, and replace the handset  
when finished.  
Recording your OGM  
9
You can record the following two different  
types of OGM:  
„ (MFC-885CW only)  
Use the integrated microphone to  
record your message. Press  
Stop/Exit when finished.  
„ TAD Message  
This message will be played when a call is  
received. The caller will be able to leave a  
voice or fax message.  
h Press Stop/Exit.  
61  
         
Chapter 9  
Listening to your OGM  
9
Fax/Tel OGM  
(Announcement)  
9
a Press Menu.  
If your machine is set to Fax/Tel receive  
mode this message will be played by your  
Brother machine to a caller. Unlike the TAD  
OGM, the caller will not be able to leave a  
message.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose Setup TAD.  
Press OK.  
To record your Fax/Tel OGM follow the  
instructions on Outgoing message  
(OGM) on page 61.  
d Press a or b to choose OGM.  
Press OK.  
e Press a or b to choose TAD Messageor  
F/T Message.  
If you need to review the steps for setting up  
the Fax/Tel receive mode, see Receive  
modes on page 39.  
Press OK.  
f Press a or b to choose Playing OGM.  
Press OK.  
Activating TAD mode  
9
Adjust the volume by pressing Volume  
d or c  
.
When the  
light glows, TAD mode is  
to enter TAD mode.  
active. Press  
g Press Stop/Exit.  
Erasing your OGM  
9
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose Setup TAD.  
Press OK.  
d Press a or b to choose OGM.  
Press OK.  
e Press a or b to choose either  
TAD Messageor F/T Message.  
Press OK.  
f Press a or b to choose Erase MSG.  
Press OK.  
g Do one of the following:  
„ Press 1 to erase the OGM.  
„ Press 2 to exit without erasing.  
h Press Stop/Exit.  
62  
     
Digital TAD  
Erasing incoming messages  
9
Managing your  
messages  
9
To erase voice messages individually  
9
Message indicator  
9
a Press Play/Record or Play.  
The machine will sound a two second  
beep and begins message playback.  
Each message is preceded by one long  
beep, and followed by two short beeps.  
The  
light flashes if there are any new  
messages waiting for you.  
The LCD displays the total number of voice  
and fax messages stored in the TAD  
memory.  
b To erase a specific message, press  
Erase/Mute or Erase immediately after  
the two short beeps, or while the  
message is playing.  
Fax messages are only stored when Fax  
Storage or Fax Preview is turned on. See  
Advanced fax operations (Monochrome  
only) on page 65.  
c Do one of the following:  
„ Press 1 to erase the message.  
„ Press 2 to cancel.  
Playing voice messages  
9
All messages are played in the order they  
were recorded. The LCD shows the number  
of the current message, the total number of  
messages, and the time and date the  
message was recorded.  
To erase all of your messages  
a Press Erase/Mute or Erase.  
b Do one of the following:  
9
9
„ Press 1 to erase all of your voice  
Follow the steps below to listen to your voice  
messages:  
messages.  
„ Press 2 to cancel.  
a Press Play/Record or Play.  
The following commands are available  
when playing messages:  
l
#
(RWD)  
(FWD)  
Repeats a message.  
Skips to the next message.  
Adjusts the volume.  
or  
b Press Stop/Exit.  
63  
       
Chapter 9  
c Press a or b to choose  
Setup Receive.  
Press OK.  
Additional TAD  
operations  
9
d Press a or b to choose Ring Delay.  
Press OK.  
Setting maximum time for  
incoming messages  
9
e Press a or b to choose Toll Saver.  
Your machine’s default setting will save  
incoming messages up to 30 seconds long.  
To change this setting follow the steps below:  
f Press d or c to choose On(or Off).  
Press OK.  
g Press Stop/Exit.  
a Press Menu.  
ICM Recording Monitor  
9
b Press a or b to choose Fax.  
Press OK.  
This feature lets you turn the speaker volume  
for voice messages Onor Off. When you turn  
the monitor Off, you will not hear messages  
as they come in.  
c Press a or b to choose Setup TAD.  
Press OK.  
d Press a or b to choose ICM Max.Time.  
a Press Menu.  
e Press d or c to choose the maximum  
time setting for incoming messages (30,  
60, 120or 180seconds).  
b Press a or b to choose Fax.  
Press OK.  
Press OK.  
c Press a or b to choose Setup TAD.  
Press OK.  
f Press Stop/Exit.  
d Press a or b to choose  
ICM Rec.Monitr.  
Setting toll saver  
9
When the toll saver feature is on, the machine  
will answer after two rings if you do have  
voice or fax messages, and after four rings if  
you do not have any messages.  
e Use d or c to choose Offor On.  
Press OK.  
f Press Stop/Exit.  
This way, when you call your machine for  
remote retrieval, if it rings three times, you  
have no messages and can hang up to avoid  
a toll charge.  
Recording a conversation  
(MFC-680CN only)  
9
The toll saver feature is only available when  
TAD mode is on. When toll saver is On, it  
overrides your ring delay setting.  
If you are using the handset, you can record  
a telephone conversation by pressing  
Play/Record during the conversation. Your  
recording can be as long as the incoming  
message maximum time (up to 3 minutes).  
The other party will hear an intermittent  
beeping while recording. To stop recording,  
press Stop/Exit.  
If you are using BT Call Sign, do not use the  
Toll Saver feature.  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
64  
           
Advanced fax operations  
(Monochrome only)  
10  
10  
You can only use one advanced fax  
operation at a time:  
g Press a or b to choose  
Backup Print:Onor  
Backup Print:Off.  
Press OK.  
„ Fax Forwarding  
„ Fax Storage  
„ Fax Preview  
„ PC Fax Receive  
„ Off  
Note  
• If you choose Backup Print:On, the  
machine will also print the fax at your  
machine so you will have a copy. This is  
the safety feature in case there is a power  
failure before the fax is forwarded or a  
problem at the receiving machine.  
You can change your selection at any time. If  
received faxes are still in the machine’s  
memory when you change the advanced fax  
operations, a question will appear on the  
LCD. (See Changing Advanced Fax  
Operations on page 70.)  
• The machine can store faxes  
approximately 24 hours if there is a power  
failure.  
• When Fax Forwarding is turned on your  
machine will only receive monochrome  
faxes into memory. Colour faxes will not  
be received, unless the sending machine  
converts them to monochrome before  
sending.  
Fax Forwarding  
10  
When you choose Fax Forward, your  
machine stores the received fax in the  
memory. The machine will then dial the fax  
number you have programmed and forward  
the fax message.  
h Press Stop/Exit.  
10  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Advanced Fax Operation.  
Press OK.  
d Press a or b to choose  
Forward/Store.  
Press OK.  
e Press a or b to choose Fax Forward.  
Press OK.  
f Enter the forwarding number (up to 20  
digits).  
Press OK.  
65  
   
Chapter 10  
Fax Storage  
10  
Fax Preview  
10  
If you choose Fax Storage, your machine  
stores the received fax in the memory. You  
will be able to retrieve fax messages from  
another location using the remote retrieval  
commands.  
How to preview a received fax  
10  
If you choose Fax Preview you can view  
received faxes on the LCD by pressing the  
Fax Preview key. When the machine is in  
Ready mode, a popup message will appear  
on the LCD to alert you of new faxes. You can  
continue all operations.  
If you have set Fax Storage, a backup copy  
will automatically be printed at the machine.  
a Press Menu.  
Setting Fax Preview  
10  
b Press a or b to choose Fax.  
Press OK.  
a Press Menu.  
c Press a or b to choose  
Advanced Fax Operation.  
Press OK.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Advanced Fax Operation.  
Press OK.  
d Press a or b to choose  
Forward/Store.  
Press OK.  
d Press a or b to choose  
Forward/Store.  
Press OK.  
e Press a or b to choose Fax Storage.  
Press OK.  
f Press Stop/Exit.  
e Press a or b to choose Fax Preview.  
Press OK.  
Note  
If Fax Storage is turned on your machine  
cannot receive a colour fax unless the  
sending machine converts it to  
monochrome.  
f Press Stop/Exit.  
Note  
When Fax Preview is turned on your  
machine can only print the colour faxes it  
receives. It cannot store them in memory.  
66  
     
Advanced fax operations (Monochrome only)  
c Press Stop/Exit.  
Using a fax preview  
10  
When a fax is open the control panel keys will  
perform the operations shown below.  
When you receive a fax, you will see the pop-  
up message on the LCD. (For example:  
New Fax(es): 02)  
Key  
Description  
a Press Fax Preview.  
Enlarge the fax.  
You can see the new fax list.  
Reduce the fax.  
Scroll vertically.  
Scroll horizontally.  
Note  
a or b  
d or c  
You can also see your old fax list by pressing  
. Press  
l
#
to go back to your new fax list.  
Rotate the fax clockwise.  
Delete the fax.  
b Press a or b to choose the fax you want  
to see.  
Press OK.  
Press 1 to confirm.  
Go back to the previous page.  
Note  
Go to the next page.  
Go to the next step.  
• If your fax is large there may be a delay  
before it is displayed on the LCD.  
(Print, Back and Exit are  
available.)  
• The LCD will show the current page  
number and total pages of the fax  
message. When your fax message is over  
99 pages the total number of pages will be  
shown as “XX“.  
Go back to the fax list.  
Print the fax.  
Press 1 to print the whole  
message or 2 to print the current  
page only.  
Mono Start  
10  
(After printing, you can choose  
to delete or keep the fax.)  
How to delete all faxes in the list  
10  
a Press Fax Preview.  
b Press a or b to choose Delete All.  
Press OK.  
Then, confirm the Delete by pressing 1.  
How to print all faxes in the list  
10  
a Press Fax Preview.  
b Press a or b to choose Print All.  
Press OK.  
67  
 
Chapter 10  
How to preview an outgoing  
fax  
PC Fax Receive  
10  
10  
If you turn on the PC-Fax Receive feature  
your machine will store received faxes in  
memory and send them to your PC  
automatically. You can then use your PC to  
view and store these faxes.  
You can preview a fax message before you  
send it. You must set the Real Time  
Transmission and Polling RX to off before  
you use this feature.  
Even if you have turned off your PC (at night  
or at the weekend, for example), your  
machine will receive and store your faxes in  
its memory. The number of received faxes  
that are stored in the memory will appear at  
the bottom left side of the LCD.  
a Press  
(Fax).  
b Load the document.  
c Enter the fax number using the dial pad  
or Speed Dial.  
When you start your PC and the PC-FAX  
Receiving software runs, your machine  
transfers your faxes to your PC automatically.  
d Press Fax Preview.  
The machine starts scanning the  
document and the outgoing fax appears  
on the LCD. When the fax is open the  
control panel keys will perform the  
operations shown below.  
To transfer the received faxes to your PC you  
must have the PC-FAX Receiving software  
running on your PC. (For details, see PC-FAX  
receiving in the Software User’s Guide on the  
CD-ROM.)  
Key  
Description  
If you choose Backup Print:Onthe  
Enlarge the fax.  
machine will also print the fax.  
Reduce the fax.  
a Press Menu.  
a or b  
d or c  
Scroll vertically.  
b Press a or b to choose Fax.  
Press OK.  
Scroll horizontally.  
Rotate the fax clockwise.  
c Press a or b to choose  
Advanced Fax Operation.  
Press OK.  
Go back to the previous page.  
Go to the next page.  
d Press a or b to choose  
Forward/Store.  
Press OK.  
e Press Mono Start.  
Note  
The fax message in the memory will be  
sent and then erased when you press  
Mono Start.  
e Press a or b to choose  
PC Fax Receive.  
Press OK.  
f Press a or b to choose <USB>or the PC  
you want to receive.  
Press OK.  
g Press a or b to choose  
Backup Print:Onor  
Backup Print:Off.  
Press OK.  
68  
     
Advanced fax operations (Monochrome only)  
h Press Stop/Exit.  
Changing the destination PC  
10  
Note  
a Press Menu.  
• PC Fax Receive is not supported in the  
®
Mac OS .  
b Press a or b to choose Fax.  
Press OK.  
• Before you can set up PC Fax Receive  
you must install the MFL-Pro Suite  
software on you PC. Make sure your PC is  
connected and turned on. (For details see  
PC-FAX Receiving in the Software User’s  
Guide on the CD-ROM.)  
c Press a or b to choose  
Advanced Fax Operation.  
Press OK.  
d Press a or b to choose  
Forward/Store.  
Press OK.  
• In the event of a power failure, the  
machine will store your faxes in the  
memory for approximately 24 hours.  
However, if you choose  
Backup Print:Onthe machine will print  
the fax, so you will have a copy if there is  
a power failure before it is sent to the PC.  
e Press a or b to choose  
PC Fax Receive.  
Press OK.  
f Press a or b to choose Change.  
Press OK.  
• If you get an error message and the  
machine cannot print the faxes in memory,  
you can use this setting to transfer your  
faxes to your PC. (For details, see Error  
messages on page 127.)  
g Press a or b to choose <USB>or the PC  
you want to receive.  
Press OK.  
• When PC Fax Receive is turned on only  
monochrome faxes can be received into  
the memory and sent to the PC. Colour  
faxes will be received in real time and  
printed in colour.  
h Press a or b to choose  
Backup Print:Onor  
Backup Print:Off.  
Press OK.  
10  
i Press Stop/Exit.  
69  
 
Chapter 10  
Turning off Advanced  
Fax Operations  
Changing Advanced  
Fax Operations  
10  
10  
a Press Menu.  
If received faxes are left in your machine's  
memory when you change the Advanced Fax  
Operations, the LCD will ask you one of the  
following questions:  
b Press a or b to choose Fax.  
Press OK.  
„ Erase All Doc?  
c Press a or b to choose  
Advanced Fax Operation.  
Press OK.  
Yes i Press 1  
No  
i Press 2  
d Press a or b to choose  
Forward/Store.  
Press OK.  
„ Print All Fax?  
Yes i Press 1  
No  
i Press 2  
e Press a or b to choose Off.  
Press OK.  
• If you press 1, faxes in the memory will  
be erased or printed before the setting  
changes. If a backup copy has already  
f Press Stop/Exit.  
been printed it will not be printed again.  
Note  
• If you press 2, faxes in the memory will  
not be erased or printed and the setting  
will be unchanged.  
The LCD will give you more options if  
there are received faxes still in your  
machine’s memory. (See Changing  
Advanced Fax Operations on page 70.)  
If received faxes are left in the machine's  
memory when you change to  
PC Fax Receivefrom another option  
[Fax Forward, Fax Storageor  
Fax Preview], press a or b to choose the  
PC.  
The LCD will ask you the following message:  
„ Send Fax to PC?  
Yes i Press 1  
No  
i Press 2  
• If you press 1, faxes in the memory will  
be sent to your PC before the setting  
changes. You will be asked if you want  
to turn on Backup Print. (For detail, see  
PC Fax Receive on page 68.)  
• If you press 2, faxes in the memory will  
not be erased or transferred to your PC  
and the setting will be unchanged.  
70  
     
Advanced fax operations (Monochrome only)  
Using your Remote Access  
Code  
Remote Retrieval  
10  
10  
You can call your machine from any touch  
tone telephone or fax machine, then use the  
remote access code and remote commands  
to retrieve fax messages.  
a Dial your fax number from a touch tone  
telephone or another fax machine.  
b When your machine answers, enter  
your remote access code (3 digits  
followed by l) at once.  
Setting a Remote Access  
Code  
10  
c The machine signals if it has received  
The remote access code lets you access the  
remote retrieval features when you are away  
from your machine. Before you can use the  
remote access and retrieval features, you  
have to set up your own code. The factory  
default code is inactive code (---l).  
messages:  
„ 1 long beep — Fax messages  
„ 2 long beeps — Voice messages  
„ 3 long beeps — Fax & Voice  
messages  
a Press Menu.  
„ No beeps — No messages  
b Press a or b to choose Fax.  
Press OK.  
d When the machine gives two short  
beeps, enter a command.  
The machine will hang up if you wait  
longer than 30 seconds to enter a  
command.  
The machine will beep three times if you  
enter an invalid command.  
c Press a or b to choose  
Advanced Fax Operation.  
Press OK.  
d Press a or b to choose  
Remote Access.  
10  
e Press 9 0 to stop Remote Access when  
you have finished.  
e Enter a three-digit code using numbers  
0-9, l, or #.  
f Hang up.  
Press OK. (The preset ‘l’ cannot be  
changed.)  
Note  
If your machine is set to Manualmode  
and you want to use the remote retrieval  
features, wait about 2 minutes after it  
starts ringing, and then enter the remote  
access code within 30 seconds.  
Note  
Do not use the same code as your  
Remote Activation Code (l 5 1) or Remote  
Deactivation Code (# 5 1). (See Operation  
from extension telephones on page 51.)  
f Press Stop/Exit.  
Note  
You can change your code at any time by  
entering a new one. If you want to make  
your code inactive, press Clear/Back in  
step e to restore the inactive setting (---l)  
and press OK.  
71  
       
Chapter 10  
Remote Fax commands  
10  
Follow the commands below to access features when you are away from the machine. When you  
call the machine and enter your remote access code (3 digits followed by l), the system will give  
two short beeps and you must enter a remote command.  
Remote commands  
Operation details  
91  
Playing Voice messages  
After one long beep, the machine plays the ICM.  
1 Repeat or Skip Backward  
Press 1 while listening to an ICM to repeat it. If you press 1  
before a message, you will hear the previous message.  
2 Skip Forward  
9 STOP Playing  
Erase all ICM  
While playing the ICM, you can skip to the next message.  
Stop Playing the ICM.  
93  
94  
If you hear one long beep, the erase is accepted. If you hear  
three short beeps, you cannot erase because all voice  
messages have not been played, or there are no voice  
messages to erase.  
*This code erases all recorded messages, not one at a time.  
Play and Record OGM in Memory  
1 Play  
1 TAD Message  
2 F/T Message  
1 TAD Message  
2 F/T Message  
The machine plays the selected OGM. You can stop playing  
OGMs by pressing 9.  
2 Record  
After one long beep, you can record the selected OGM. You  
will hear the message played once. You can stop recording  
the message by pressing 9.  
95  
Change the Fax Forwarding or Fax  
Storage settings  
1 OFF  
You can choose Offafter you have retrieved or erased all  
your messages.  
2 Fax Forwarding  
4 Fax Forwarding number  
6 Fax Storage  
One long beep means the change is accepted. If you hear  
three short beeps, you cannot change because something  
has not been set up (for example, a Fax Forwarding number  
has not been registered). You can register your Fax  
Forwarding number by entering 4. (See Changing your Fax  
Forwarding number on page 73.) Once you have registered  
the number, Fax Forwarding will work.  
96  
97  
Retrieve a fax  
2 Retrieve all faxes  
Enter the number of a remote fax machine to receive stored  
fax messages. (See Retrieving fax messages on page 73.)  
3 Erase faxes from the memory  
If you hear one long beep, fax messages have been erased  
from the memory.  
Check the receiving status  
1 Fax  
You can check whether your machine has received any  
faxes or voice messages. If yes, you will hear one long  
beep. If no, you will hear three short beeps.  
2 Voice  
72  
 
Advanced fax operations (Monochrome only)  
Remote commands  
Operation details  
98  
Change the Receive Mode  
1 TAD  
If you hear one long beep, your change has been accepted.  
2 Fax/Tel  
3 Fax Only  
Exit  
90  
Pressing 9 0 allows you to exit remote retrieval. Wait for the  
long beep, then replace the handset.  
Retrieving fax messages  
10  
Changing your Fax  
Forwarding number  
10  
You can call your machine from any touch  
tone telephone and have your fax messages  
sent to a machine. Before you use this  
feature, you have to turn on Fax Storage.  
You can change the default setting of your fax  
forwarding number from another touch tone  
telephone or fax machine.  
a Dial your fax number.  
a Dial your fax number.  
b When your machine answers, enter  
your remote access code (3 digits  
followed by l) at once. If you hear one  
long beep, you have messages.  
b When your machine answers, enter  
your remote access code (3 digits  
followed by l) at once. If you hear one  
long beep, you have messages.  
c When you hear two short beeps, press  
9 6 2.  
c When you hear two short beeps, press  
9 5 4.  
d Wait for the long beep, enter the number  
(up to 20 digits) of the remote fax  
d Wait for the long beep, enter the new  
number (up to 20 digits) of the remote  
fax machine you want your fax  
messages forwarded to using the dial  
pad, then enter # #.  
10  
machine you want your fax messages  
sent to using the dial pad, then enter # #.  
Note  
You cannot use l and # as dial numbers.  
However, press # if you want to create a  
pause.  
Note  
You cannot use l and # as dial numbers.  
However, press # if you want to create a  
pause.  
e Hang up after you hear your machine  
beep. Your machine will call the other  
fax machine, which will then print your  
fax messages.  
e Press 9 0 when you have finished.  
f Hang up after you hear your machine  
beep.  
73  
       
Printing Reports  
11  
11  
Fax Journal (activity report)  
11  
Fax reports  
11  
You can set the machine to print a journal at  
specific intervals (every 50 faxes, 6, 12 or 24  
hours, 2 or 7 days). If you set the interval to Off  
you can still print the report by following the  
You need to set up the Transmission  
Verification Report and Journal Period using  
the Menu keys.  
,
steps on How to print a report on page 75  
.
Transmission Verification  
Report  
The factory setting is Every 50 Faxes  
.
11  
a Press Menu.  
You can use the Transmission Verification  
Report as proof that you sent a fax. This  
report lists the time and date of transmission  
b Press a or b to choose Fax.  
Press OK.  
and whether the transmission was successful  
(OK). If you choose Onor On+Image, the  
report will print for every fax you send.  
c
Press  
Press OK.  
a
or  
b
to choose Report Setting.  
d
Press  
a
or  
b
to choose Journal Period.  
If you send a lot of faxes to the same place,  
you may need more than the job numbers to  
know which faxes you must send again.  
Choosing On+Imageor Off+Imagewill print  
a section of the fax's first page on the report  
to help you remember.  
e Press d or c to choose an interval.  
Press OK.  
(If you choose 7 days, the LCD will ask  
you to choose the first day for the 7-day  
countdown.)  
When the Transmission Verification Report is  
turned Offor Off+Image, the Report will  
only print if there is a transmission error, with  
ERROR in the RESULT column.  
„ 6, 12, 24 hours, 2 or 7 days  
The machine will print the report at  
the chosen time and then erase all  
jobs from its memory. If the  
a Press Menu.  
machine's memory becomes full with  
200 jobs before the time you chose  
has passed, the machine will print  
the Journal early and then erase all  
jobs from the memory. If you want an  
extra report before it is due to print,  
you can print it without erasing the  
jobs from the memory.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Report Setting.  
Press OK.  
d Press a or b to choose XMIT Report.  
„ Every 50 Faxes  
The machine will print the Journal  
when the machine has stored 50 jobs.  
e Press d or c to choose On, On+Image,  
Offor Off+Image.  
Press OK.  
f Enter the time to start printing in 24-hour  
format.  
f Press Stop/Exit.  
Press OK.  
(For example: enter 19:45 for 7:45 PM.)  
g Press Stop/Exit.  
74  
       
Printing Reports  
How to print a report  
11  
Reports  
11  
The following reports are available:  
a Press Menu.  
„ XMIT Verify  
b Press a or b to choose  
Print Reports.  
Press OK.  
Prints a Transmission Verification Report  
for your last transmission.  
„ Help List  
c Press a or b to choose the report you  
A help list about how to quickly program  
your machine.  
want.  
Press OK.  
„ Quick Dial  
d Press Mono Start.  
e Press Stop/Exit.  
Lists names and numbers stored in the  
Speed Dial memory, in alphabetical or  
numerical order.  
„ Fax Journal  
Lists information about the last incoming  
and outgoing faxes. (TX: Transmit.)  
(RX: Receive.)  
„ User Settings  
Lists your settings.  
„ Network Config  
Lists your Network settings.  
11  
75  
           
Polling  
12  
12  
Polling overview  
12  
Polling receive  
12  
Polling lets you set up your machine so other  
people can receive faxes from you, but they  
pay for the call. It also lets you call somebody  
else’s fax machine and receive a fax from it,  
so you pay for the call. The polling feature  
needs to be set up on both machines for this  
Polling receive lets you call another fax  
machine to receive a fax.  
Setup to receive polling  
12  
to work. Not all fax machines support polling.  
a Press  
(Fax).  
b Press a or b to choose Polling RX.  
c Press d or c to choose Standard.  
Press OK.  
d Enter the fax number you are polling.  
e Press Mono Start or Colour Start.  
Setup to receive polling with  
secure code  
12  
Secure Polling lets you restrict who can get  
the documents you set up to be polled.  
Secure Polling only works with Brother fax  
machines. If you want to get a fax from a  
secured Brother machine you have to enter  
the secure code.  
a Press  
(Fax).  
b Press a or b to choose Polling RX.  
c Press d or c to choose Secure.  
Press OK.  
d Enter a four-digit secure code.  
This is the same as the security code of  
the fax machine you are polling.  
Press OK.  
e Enter the fax number you are polling.  
f Press Mono Start or Colour Start.  
76  
         
Polling  
Setup to receive delayed  
polling  
Sequential polling  
(Monochrome only)  
12  
12  
Delayed polling lets you set the machine to  
begin polling receive at a later time. You can  
only set up one delayed polling operation.  
Sequential polling lets you request  
documents from several fax machines in one  
operation.  
a Press  
(Fax).  
a Press  
(Fax).  
b Press a or b to choose Polling RX.  
b Press a or b to choose Polling RX.  
c Press d or c to choose Standard,  
Secureor Timer.  
c Press d or c to choose Timer.  
Press OK.  
Press OK.  
d Do one of the following:  
d Enter the time (in 24-hour format) you  
want to start polling.  
„ If you chose Standard, go to  
step e.  
For example, enter 21:45 for 9:45 PM.  
Press OK.  
„ If you chose Secure, enter a four-  
digit number, press OK, go to  
step e.  
e Enter the fax number you are polling.  
„ If you chose Timer, enter the time  
(24-hour format) you want to begin  
polling and press OK, go to step e.  
f Press Mono Start or Colour Start.  
The machine makes the polling call at  
the time you entered.  
e Press a or b to choose Broadcasting.  
Press OK.  
f Do one of the following:  
„ Press a or b to choose Add Number  
and enter a number using a dial pad.  
Press OK.  
„ Press a or b to choose Speed Dial  
and OK. Press a or b to choose  
Alphabetical Orderor  
12  
Numerical Orderand OK. Press  
a or b to select a number and OK.  
g Repeat steps f for all the fax numbers  
you want to poll, and then press a or b to  
choose Complete.  
Press OK.  
h Press Mono Start.  
The machine polls each number or  
group in turn for a document.  
Press Stop/Exit while the machine is dialling  
to cancel the polling process.  
To cancel all sequential polling receive jobs,  
see Checking and cancelling waiting  
jobs on page 37.  
77  
       
Chapter 12  
Setup for polled transmit with  
secure code  
Polled transmit  
(Monochrome only)  
12  
12  
Secure Polling lets you restrict who can get  
the documents you set up to be polled.  
Polled transmit lets you set up your machine  
to wait with a document so another fax  
machine can call and retrieve it.  
Secure Polling only works with Brother fax  
machines. If another person wants to retrieve  
a fax from your machine, they will have to  
enter the secure code.  
The document will be stored and can be  
retrieved by any other fax machine until you  
delete it from the memory. (See Checking  
and cancelling waiting jobs on page 37.)  
a Press  
(Fax).  
Setup for polled transmit  
12  
b Load your document.  
c Press a or b to choose Polled TX.  
a Press  
(Fax).  
d Press d or c to choose Secure.  
Press OK.  
b Load your document.  
c Press a or b to choose Polled TX.  
e Enter a four-digit number.  
Press OK.  
d Press d or c to choose Standard.  
Press OK.  
f Press a or b to choose any settings you  
want to change.  
e Press a or b to choose any settings you  
want to change.  
Press OK.  
After each setting is accepted, you can  
continue to change more settings.  
Press OK.  
After each setting is accepted, you can  
continue to change more settings.  
g Press Mono Start.  
f Press Mono Start.  
78  
     
Section III  
Copy  
III  
Making copies  
80  
 
Making copies  
13  
13  
When the option you want is highlighted,  
press OK.  
How to copy  
13  
Note  
Entering Copy mode  
13  
The default setting is Fax mode. You can  
change the amount of time that the machine  
stays in Copy mode after the last copy  
operation. (See Mode Timer on page 22.)  
When you want to make a copy, press  
(Copy) to illuminate it in green.  
Making a single copy  
13  
a Press  
(Copy).  
b Load your document.  
The LCD shows:  
(See Loading documents on page 10.)  
1
01  
c Press Mono Start or Colour Start.  
Quality  
Normal  
100%  
100%  
Enlarge/Reduce  
Ratio:  
Making multiple copies  
13  
Paper Type  
Plain Paper  
COPY  
Copy Start  
Press  
You can make up to 99 copies.  
1
No. of Copies  
You can enter the number of copies you want  
by using the dial pad.  
a Press  
(Copy).  
b Load your document.  
Press a or b to scroll through the Copy key  
options.  
(See Loading documents on page 10.)  
„ Quality(See page 81.)  
c Enter the number of copies you want.  
d Press Mono Start or Colour Start.  
„ Enlarge/Reduce(See page 81.)  
„ Paper Type(See page 84.)  
„ Paper Size(See page 84.)  
„ Brightness(See page 83.)  
„ Contrast(See page 84.)  
Note  
To sort the copies, press a or b to choose  
Stack/Sort. (See Sorting copies using  
the ADF on page 83.)  
„ RED Adjust(See page 84.)  
„ GREEN Adjust(See page 84.)  
„ BLUE Adjust(See page 84.)  
„ Stack/Sort(See page 83.)  
„ Page Layout(See page 82.)  
„ Set New Default(See page 85.)  
„ Factory Reset(See page 85.)  
Stop copying  
13  
To stop copying, press Stop/Exit.  
80  
           
Making copies  
a Press  
(Copy).  
Copy settings  
13  
b Load your document.  
You can change the copy settings temporarily  
for the next copy.  
c Enter the number of copies you want.  
d Press a or b to choose Quality.  
The machine returns to its default settings  
after 1 minute, or if the Mode Timer returns  
the machine to Fax mode. (See Mode  
Timer on page 22.)  
e Press d or c to choose Fast, Normalor  
Best.  
Press OK.  
If you have finished choosing settings, press  
Mono Start or Colour Start.  
f If you do not want to change additional  
settings, press Mono Start or  
Colour Start.  
If you want to choose more settings, press a  
or b.  
Note  
You can save some of the settings that  
you use most often by setting them as  
default. These settings will stay until you  
change them again. (See Setting your  
changes as a new default on page 85.)  
Enlarging or reducing the  
image copied  
13  
You can choose an enlargement or reduction  
ratio.  
a Press  
(Copy).  
Changing copy speed and  
quality  
13  
b Load your document.  
You can choose from a range of quality. The  
factory setting is Normal.  
c Enter the number of copies you want.  
d
Press  
a
or  
b
to choose Enlarge/Reduce.  
„ Fast  
Fast copy speed and lowest amount of ink  
used. Use to save time printing  
documents to be proof-read, large  
documents or many copies.  
„ Normal  
Normal is the recommended mode for  
ordinary print outs. This produces good  
copy quality with good copy speed.  
13  
„ Best  
Use best mode to copy precise images  
such as photographs. This provides the  
highest resolution and slowest speed.  
81  
         
Chapter 13  
e Do one of the following:  
Important  
„ Press d or c to choose the  
enlargement or reduction ratio you  
want. Press OK.  
„ Please make sure paper size is set to  
Letteror A4.  
„ You cannot use the Enlarge/Reduce  
„ Press d or c to choose  
Custom(25-400%). Press OK and  
then enter an enlargement or  
reduction ratio from 25%to 400%.  
Press OK.  
setting with the N in 1 and Poster features.  
„ If you are producing multiple colour  
copies, N in 1 copy is not available.  
„ (P)means Portrait and (L)means  
Landscape.  
(For example, press 5 3 to enter 53%.)  
„ You can only make one poster copy at a  
50%  
time.  
69% A4iA5  
78% LGLiLTR  
83% LGLiA4  
93% A4iLTR  
97% LTRiA4  
100%  
a Press  
(Copy).  
b Load your document.  
c Enter the number of copies you want.  
d Press a or b to choose Page Layout.  
104% EXEiLTR  
142% A5iA4  
186%10x15cmiLTR  
198% 10x15cmiA4  
200%  
e Press d or c to choose Off(1 in 1),  
2 in 1 (P), 2 in 1 (L),  
4 in 1 (P), 4 in 1 (L)or  
Poster(3 x 3).  
Press OK.  
Custom(25-400%)  
f If you do not want to change additional  
settings, press Mono Start or  
f If you do not want to change additional  
settings, press Mono Start or  
Colour Start.  
Colour Start to scan the page.  
If you are making a poster or placed the  
document in the ADF, the machine  
scans the pages and starts printing.  
If you are using the scanner glass, go  
to step g.  
Note  
Page Layout Options are not available  
with Enlarge/Reduce.  
g After the machine scans the page, press  
1 to scan the next page.  
Making N in 1 copies or a  
poster (page layout)  
13  
h Put the next page on the scanner glass.  
Press OK.  
The N in 1 copy feature can help you save  
paper by letting you copy two or four pages  
onto one printed page.  
Repeat steps g and h for each page of  
the layout.  
You can also produce a poster. When you  
use the poster feature your machine divides  
your document into sections, then enlarges  
i After all the pages have been scanned,  
press 2 to finish.  
the sections so you can assemble them into a  
poster. If you want to print a poster, use the  
scanner glass.  
82  
       
Making copies  
Place your document face down in the  
direction shown below.  
Sorting copies using the ADF  
13  
You can sort multiple copies. Pages will be  
stacked in the order 123, 123, 123, and so on.  
„ 2 in 1 (P)  
a Press  
(Copy).  
„ 2 in 1 (L)  
b Load your document.  
c Enter the number of copies you want.  
d Press a or b to choose Stack/Sort.  
„ 4 in 1 (P)  
e Press d or c to choose Sort.  
Press OK.  
f If you do not want to change additional  
settings, press Mono Start or  
Colour Start.  
„ 4 in 1 (L)  
Note  
„ Poster (3 x 3)  
Page Layoutoptions are not available  
with Sort.  
You can make a poster size copy of a  
photograph.  
Adjusting Brightness,  
Contrast and Colour  
13  
Brightness  
13  
You can adjust the copy brightness to make  
copies darker or lighter.  
a Press  
(Copy).  
b Load your document.  
13  
c Enter the number of copies you want.  
d Press a or b to choose Brightness.  
e Press d or c to make a darker or lighter  
copy.  
Press OK.  
f If you do not want to change additional  
settings, press Mono Start or  
Colour Start.  
83  
         
Chapter 13  
Contrast  
13  
Paper Options  
13  
You can adjust the copy contrast to help an  
image look sharper and more vivid.  
Paper Type  
13  
If you are copying on special paper, set the  
machine for the type of paper you are using to  
get the best print quality.  
a Press  
(Copy).  
b Load your document.  
c Enter the number of copies you want.  
d Press a or b to choose Contrast.  
a Press  
(Copy).  
b Load your document.  
e Press d or c to change the contrast.  
Press OK.  
c Enter the number of copies you want.  
d Press a or b to choose Paper Type.  
f If you do not want to change additional  
settings, press Mono Start or  
Colour Start.  
e Press d or c to choose Plain Paper,  
Inkjet Paper, Brother Photo,  
Other Photoor Transparency.  
Press OK.  
Colour Saturation  
13  
f If you do not want to change additional  
settings, press Mono Start or  
Colour Start.  
a Press  
(Copy).  
b Load your document.  
c Enter the number of copies you want.  
Paper Size  
13  
If copying on paper other than A4 size, you  
will need to change the paper size setting.  
You can copy only on Letter, Legal, A4, A5 or  
Photo [10 cm (W) × 15 cm (H)] paper.  
d Press a or b to choose RED Adjust,  
GREEN Adjustor BLUE Adjust.  
e Press d or c to change the colour  
saturation.  
Press OK.  
a Press  
(Copy).  
f Do one of the following:  
b Load your document.  
„ If you want to change the saturation  
for another colour, go to step d.  
c Enter the number of copies you want.  
d Press a or b to choose Paper Size.  
„ If you do not want to change  
additional settings, press  
e Press d or c to choose Letter, Legal,  
A4, A5or 10x15cm.  
Mono Start or Colour Start.  
Press OK.  
f If you do not want to change additional  
settings, press Mono Start or  
Colour Start.  
84  
                   
Making copies  
Setting your changes as a  
new default  
‘Out of Memory’  
message  
13  
13  
You can save the copy settings for Quality,  
Paper Type, Brightness, Contrastand  
RED Adjust, GREEN Adjust or  
BLUE Adjust that you use most often by  
setting them the default settings. These  
settings will stay until you change them again.  
If the Out of Memorymessage appears  
while scanning documents, press Stop/Exit  
to cancel or Mono Start or Colour Start to  
copy the scanned pages.  
You will need to clear some jobs from the  
memory before you can continue.  
a Press  
(Copy).  
To free up extra memory, do the following:  
„ Turn off Advanced Fax Operation. (See  
Turning off Advanced Fax  
b Press a or b to choose your new setting.  
Press OK.  
Operations on page 70.)  
Repeat this step for each setting you  
want to change.  
„ Print the faxes that are in the memory.  
(See Printing a fax from the  
memory on page 44.)  
c After changing the last setting, press  
a or b to choose Set New Default.  
Press OK.  
When you get an Out of Memory  
message, you may be able to make copies if  
you first print incoming faxes in the memory to  
restore the memory to 100%.  
d Press 1 to choose Yes.  
e Press Stop/Exit.  
Restoring all settings to the  
factory settings  
13  
You can restore all the settings you have  
changed to the factory settings. These  
settings will stay until you change them again.  
a Press  
(Copy).  
b Press a or b to choose  
Factory Reset.  
Press OK.  
13  
c Press 1 to choose Yes.  
d Press Stop/Exit.  
85  
         
Chapter 13  
86  
Section IV  
Direct Photo Printing  
IV  
Printing photos from a memory card  
or USB Flash memory drive  
88  
Printing photos from a camera  
104  
 
Printing photos from a memory  
card or USB Flash memory drive  
14  
14  
Using a memory card or USB  
Flash memory drive  
PhotoCaptureCenter™  
Operations  
14  
14  
Your Brother machine has media drives  
(slots) for use with popular digital camera  
Printing from a memory card  
or USB Flash memory drive  
without a PC  
®
®
media: CompactFlash , Memory Stick ,  
Memory Stick Pro™, SecureDigital,  
MultiMediaCard™, xD-Picture Card™ and  
USB Flash memory drives.  
14  
Even if your machine is not connected to your  
computer, you can print photos directly from  
digital camera media or a USB Flash memory  
drive. (See Print Images on page 91.)  
®
®
CompactFlash  
Memory Stick  
Scanning to a memory card or  
USB Flash memory drive  
Memory Stick Pro™  
without a PC  
14  
You can scan documents and save them  
directly to a memory card or USB Flash  
memory drive. (See Scan to a memory card  
or USB Flash memory drive on page 102.)  
SecureDigital  
MultiMediaCard™  
xD-Picture Card™  
22 mm or less  
Using PhotoCapture Center™  
from your computer  
14  
11 mm or less  
USB Flash memory  
drive  
You can access a memory card or USB Flash  
memory drive that is inserted in front of the  
machine from your PC.  
„ miniSD™ can be used with a miniSD™  
®
adapter.  
(See PhotoCapture Center™ for Windows  
or Remote Setup & PhotoCapture Center™  
„ Memory Stick Duo™ can be used with a  
®
for Macintosh in the Software User's Guide  
Memory Stick Duo™ adapter.  
on the CD-ROM.)  
„ Memory Stick Pro Duo™ can be used with  
a Memory Stick Pro Duo™ adapter.  
„ Adapters are not included with the  
machine. Contact a third party supplier for  
adapters.  
The PhotoCapture Center™ feature lets you  
print digital photos from your digital camera at  
high resolution to get photo quality printing.  
88  
           
Printing photos from a memory card or USB Flash memory drive  
Please be aware of the following:  
Memory cards or a USB Flash  
memory drive folder structure  
„ When printing the INDEX or IMAGE, the  
PhotoCapture Center™ will print all the  
valid images, even if one or more images  
have been corrupted. The corrupted  
image will not be printed.  
14  
Your machine is designed to be compatible  
with modern digital camera image files and  
memory cards; however, please read the  
points below to avoid errors:  
„ (memory card users)  
„ The image file extension must be .JPG  
(Other image file extensions like .JPEG,  
.TIF, .GIF and so on will not be  
recognized).  
Your machine is designed to read memory  
cards that have been formatted by a digital  
camera.  
When a digital camera formats a memory  
card it creates a special folder into which it  
copies image data. If you need to modify  
the image data stored on a memory card  
with your PC, we recommend that you do  
not modify the folder structure created by  
the digital camera. When saving new or  
modified image files to the memory card  
we also recommend you use the same  
folder your digital camera uses. If the data  
is not saved to the same folder, the  
machine may not be able to read the file or  
print the image.  
„ PhotoCapture Center™ printing must be  
performed separately from PhotoCapture  
Center™ operations using the PC.  
(Simultaneous operation is not available.)  
„ IBM Microdrive™ is not compatible with  
the machine.  
„ The machine can read up to 999 files on a  
memory card or USB Flash memory drive.  
®
„ CompactFlash Type II is not supported.  
„ This product supports xD-Picture Card™  
Type M / Type H.  
„ (USB Flash memory drive users)  
„ This product supports  
This machine supports USB Flash  
memory drives that have been formatted  
Secure Digital High Capacity.  
„ The DPOF file on the memory cards must  
be in a valid format. (See DPOF  
printing on page 97.)  
®
by Windows .  
14  
89  
 
Chapter 14  
PhotoCapture key indications:  
Getting started  
14  
Firmly put a memory card or USB Flash  
memory drive into the correct slot.  
„ PhotoCapture light is on, the memory  
card or USB Flash memory drive is  
properly inserted.  
„ PhotoCapture light is off, the memory  
card or USB Flash memory drive is not  
properly inserted.  
1
2 3 4 5  
1
USB Flash memory drive  
®
2
3
CompactFlash  
„ PhotoCapture light is blinking, memory  
card or USB Flash memory drive is being  
read or written to.  
SecureDigital, MultiMediaCard™  
®
4
5
Memory Stick , Memory Stick Pro™  
xD-Picture Card™  
CAUTION  
CAUTION  
DO NOT unplug the power cord or remove  
the media from the media drive (slot) or  
USB direct interface while the machine is  
reading or writing to the media (the  
PhotoCapture key is blinking). You will  
lose your data or damage the card.  
The USB direct interface supports only a  
USB Flash memory drive, a PictBridge  
compatible camera, or a digital camera that  
uses the USB mass storage standard. Any  
other USB devices are not supported.  
The machine can only read one device at a  
time so do not put more than one media in the  
slot.  
90  
 
Printing photos from a memory card or USB Flash memory drive  
Entering PhotoCapture mode  
14  
Print Images  
14  
After you insert the memory card or USB  
Flash memory drive, press the  
View Photo(s)  
14  
(PhotoCapture) key to illuminate it in  
green and display the PhotoCapture options  
on the LCD.  
You can preview your photos on the LCD  
before you print them. If your photos are large  
files there may be a delay before each photo  
is displayed on the LCD.  
The LCD shows:  
View Photo(s)  
View pphotooss on the LCD  
a Make sure you have put a memory card  
or USB Flash memory drive in the  
correct slot.  
Print Index  
and select tthe immages  
Print Photos  
you want to  
Photo Effects  
print.  
Search by Date  
Print All Photo  
Press  
(PhotoCapture).  
PHOTO  
Select & Press  
OK  
b Press a or b to choose  
View Photo(s).  
Press OK.  
Press a or b to scroll through the  
PhotoCapture key options.  
„ View Photo(s)(See page 91.)  
„ Print Index(See page 92.)  
„ Print Photos(See page 92.)  
„ Photo Effects(See page 93.)  
„ Search by Date(See page 95.)  
c Press d or c to choose your photo.  
Note  
Instead of scrolling through your photos,  
you can use the dial pad to enter the  
number of the image from the index page.  
(See Print Index  
„ Print All Photos(See page 96.)  
„ Slide show(See page 96.)  
„ Trimming(See page 97.)  
(Thumbnails) on page 92.)  
d Press a or b to increase or decrease the  
number of copies.  
Note  
e Repeat step c and step d until you  
If your digital camera supports DPOF  
printing, see DPOF printing on page 97.  
have chosen all the photos.  
Note  
When the option you want is highlighted,  
press OK.  
Press Clear/Back to go back to the  
previous level.  
f After you have chosen all the photos, do  
14  
one of the following:  
„ Press OK and change the print  
settings. (See page 98.)  
„ If you do not want to change any  
settings, press Colour Start to print.  
91  
             
Chapter 14  
„ If you chose Paper Sizeand press  
d or c to choose the paper size you  
are using, Letteror A4.  
Print Index (Thumbnails)  
14  
The PhotoCapture Center™ assigns  
numbers for images (such as No.1, No.2,  
No.3, and so on).  
Press OK.  
„ If you do not want to change the  
paper settings, go to d.  
d Press Colour Start to print.  
Print Photos  
14  
The PhotoCapture Center™ uses these  
numbers to identity each picture. You can  
print a thumbnail page (Index page with 5  
images per line). This will show all the pictures  
on the memory card.  
Before you can print an individual image, you  
have to know the image number.  
a Make sure you have put a memory card  
or USB Flash memory drive in the  
correct slot.  
Press  
(PhotoCapture).  
b Print the Index. (See Print Index  
(Thumbnails) on page 92.)  
c Press a or b to choose Print Photos.  
Press OK.  
Note  
Only file names that are 8 characters or  
less will be printed correctly on the index  
sheet.  
d Enter the image number that you want to  
print from the Index page (Thumbnails).  
Press OK.  
a Make sure you have put the memory  
card or USB Flash memory drive in the  
correct slot.  
e Repeat step d until you have entered  
the image numbers that you want to  
print.  
Press  
(PhotoCapture).  
Note  
b Press a or b to choose Print Index.  
Press OK.  
• You can enter the numbers at one time by  
using the l key for a comma or the # key  
for a hyphen. For example, Enter 1, l, 3,  
l, 6 to print images No.1, No.3 and No.6.  
Enter 1, #, 5 to print images No.1 to No.5.  
c Press a or b to choose the paper  
settings, Paper Typeor Paper Size.  
Do one of the following.  
• You can enter up to 12 characters  
(including commas) for the image  
numbers you want to print.  
„ If you chose Paper Type, press OK  
and press d or c to choose the type  
of paper you are using,  
Plain Paper, Inkjet Paper,  
Brother Photoor Other Photo.  
f After you have chosen the image  
numbers, press OK again.  
Press OK.  
g Enter the number of copies you want  
using the dial pad.  
92  
           
Printing photos from a memory card or USB Flash memory drive  
h Do one of the following:  
Note  
„ Change the print settings. (See  
IfRemove Red-Eyeappears on the LCD,  
press # to remove red-eye from your  
photo.  
page 98.)  
„ If you do not want to change any  
settings, press Colour Start to print.  
Enhance Skin-Tone  
14  
Photo Effects  
14  
Enhance Skin-Tone is best used for adjusting  
portrait photographs. It detects human skin  
colour in your photos and adjust the image.  
You can edit and add effects to your photos  
and view them on the LCD before printing.  
a Make sure you have put a memory card  
or USB Flash memory drive in the  
correct slot.  
Note  
• After adding each effect, you can enlarge  
the view of the image by pressing l. To go  
back to the original size, press l again.  
Press  
(PhotoCapture).  
• The Photo Effects feature is supported by  
technology from Reallusion, Inc.  
b Press a or b to choose  
Photo Effects.  
Press OK.  
c Press d or c to choose your photo.  
Press OK.  
Auto Correct  
14  
Auto Correct is available for most photos. The  
machine decides the suitable effect for your  
photo.  
d Press a or b to choose  
Enhance Skin-Tone.  
Press OK.  
a Make sure you have put a memory card  
or USB Flash memory drive in the  
correct slot.  
e Do one of the following:  
„ Press OK if you do not want to  
change any settings.  
Press  
(PhotoCapture).  
„ Press a or b to adjust the effect level  
b Press a or b to choose  
Photo Effects.  
Press OK.  
manually.  
Press OK when you have finished.  
f Press a or b to increase or decrease the  
c Press d or c to choose your photo.  
Press OK.  
number of copies.  
g Do one of the following.  
d Press a or b to choose Auto Correct.  
Press OK.  
14  
„ Press OK and change the print  
settings. (See page 98.)  
e Press OK and a or b to increase or  
„ If you do not want to change any  
settings, press Colour Start to print.  
decrease the number of copies.  
f Do one of the following.  
„ Press OK and change the print  
settings. (See page 98.)  
„ If you do not want to change any  
settings, press Colour Start to print.  
93  
       
Chapter 14  
Enhance Scenery  
14  
Remove Red-Eye  
14  
Enhance Scenery is best used for adjusting  
landscape photographs. It highlights green  
and blue areas in your photo, so that the  
landscape looks more sharp and vivid.  
The machine detects eyes in your photos and  
will remove red-eye from your photo.  
Note  
There are some cases when red-eye may  
not be removed.  
a Make sure you have put the memory  
card or USB Flash memory drive in the  
correct slot.  
• When the face is too small in the  
image.  
Press  
(PhotoCapture).  
• When the face is turning too far up,  
down, left or right.  
b Press a or b to choose  
Photo Effects.  
Press OK.  
a Make sure you have put a memory card  
or USB Flash memory drive in the  
correct slot.  
c Press d or c to choose your photo.  
Press OK.  
Press  
(PhotoCapture).  
d Press a or b to choose  
Enhance Scenery.  
Press OK.  
b Press a or b to choose  
Photo Effects.  
Press OK.  
e Do one of the following:  
c Press d or c to choose your photo.  
Press OK.  
„ Press OK if you do not want to  
change any settings.  
d
Press  
Press OK.  
a
or  
b
to choose Remove Red-Eye.  
„ Press a or b to adjust the effect level  
manually.  
Press OK when you have finished.  
„ When Remove Red-Eyeis  
successful, the photo after effect is  
shown. The adjusted part is shown in  
a red frame.  
f Press a or b to increase or decrease the  
number of copies.  
g Do one of the following.  
„ When Remove Red-Eyeis  
unsuccessful,  
„ Press OK and change the print  
Unable to Detect.is shown.  
settings. (See page 98.)  
„ If you do not want to change any  
Press OK to go back to the previous  
settings, press Colour Start to print.  
level.  
Note  
Press # to try Remove Red-Eyeonce  
again.  
e Press OK and a or b to increase or  
decrease the number of copies.  
f Do one of the following.  
„ Press OK and change the print  
settings. (See page 98.)  
„ If you do not want to change any  
settings, press Colour Start to print.  
94  
   
Printing photos from a memory card or USB Flash memory drive  
f Do one of the following.  
Monochrome  
14  
„ Press OK and change the print  
You can convert your photo to monochrome.  
settings. (See page 98.)  
a Make sure you have put a memory card  
or USB Flash memory drive in the  
correct slot.  
„ If you do not want to change any  
settings, press Colour Start to print.  
Press  
(PhotoCapture).  
Search by Date  
14  
b Press a or b to choose  
Photo Effects.  
Press OK.  
You can find your photos based on date.  
a Make sure you have put a memory card  
or USB Flash memory drive in the  
correct slot.  
c Press d or c to choose your photo.  
Press OK.  
Press  
(PhotoCapture).  
d Press a or b to choose Monochrome.  
Press OK.  
b Press a or b to choose  
Search by Date.  
Press OK.  
e Press OK and a or b to increase or  
decrease the number of copies.  
c Press a or b to choose the date that you  
want to search from.  
f Do one of the following.  
Press OK.  
„ Press OK and change the print  
settings. (See page 98.)  
d Press d or c to choose your photo.  
„ If you do not want to change any  
settings, press Colour Start to print.  
Note  
You can view photos with other dates by  
pressing d or c continuously. Press d to  
Sepia  
14  
view an older photo and c to view a newer  
photo.  
You can convert the colour of your photo to  
sepia.  
a Make sure you have put a memory card  
or USB Flash memory drive in the  
correct slot.  
e Press a or b to increase or decrease the  
number of copies.  
f Repeat step d and step e until you  
Press  
(PhotoCapture).  
have chosen all your photos.  
b Press a or b to choose  
Photo Effects.  
Press OK.  
g After you have chosen all your photos,  
do one of the following:  
14  
„ Press OK and change the print  
c Press d or c to choose your photo.  
Press OK.  
settings. (See page 98.)  
„ If you do not want to change any  
settings, press Colour Start to print.  
d Press a or b to choose Sepia.  
Press OK.  
e Press OK and a or b to increase or  
decrease the number of copies.  
95  
           
Chapter 14  
Print All Photos  
14  
Slide show  
14  
You can print all the photos on your memory  
card.  
You can view all your photos on the LCD  
using Slide show. You can also choose a  
photo during the operation.  
a Make sure you have put a memory card  
or USB Flash memory drive in the  
correct slot.  
a Make sure you have put a memory card  
or USB Flash memory drive in the  
correct slot.  
Press  
(PhotoCapture).  
Press  
(PhotoCapture).  
b Press a or b to choose  
Print All Photos.  
Press OK.  
b Press a or b to choose Slide show.  
Press OK.  
c Enter the number of copies you want  
c Press Stop/Exit to finish Slide show.  
using the dial pad.  
Printing a photo during a Slide show  
14  
d Do one of the following:  
a Make sure you have put a memory card  
or USB Flash memory drive in the  
correct slot.  
„ Change the print settings. (See  
page 98.)  
„ If you do not want to change any  
Press  
(PhotoCapture).  
settings, press Colour Start to print.  
b Press a or b to choose Slide show.  
Press OK.  
c Press OK to stop at one image while  
Slide show is operating.  
d Press a or b to increase or decrease the  
number of copies.  
e Do one of the following:  
„ Press OK and change the print  
settings. (See page 98.)  
„ If you do not want to change any  
settings, press Colour Start to print.  
96  
       
Printing photos from a memory card or USB Flash memory drive  
Trimming  
14  
DPOF printing  
14  
You can trim your photo and print a part of the  
image.  
DPOF stands for Digital Print Order Format.  
Major digital camera manufacturers (Canon  
Inc., Eastman Kodak Company, Fuji Photo  
Film Co. Ltd., Matsushita Electric Industrial  
Co. Ltd. and Sony Corporation) created this  
standard to make it easier to print images  
from a digital camera.  
Note  
If your photo is very small or has irregular  
proportions you may not be able to trim  
the photo. The LCD will display  
Image Too Small.or  
If your digital camera supports DPOF  
printing, you will be able to choose on the  
digital camera display the images and  
number of copies you want to print.  
Image Too Long..  
a Make sure you have put a memory card  
or USB Flash memory drive in the  
correct slot.  
®
When the memory card (CompactFlash ,  
®
Press  
(PhotoCapture).  
Memory Stick , Memory Stick Pro™,  
SecureDigital) with DPOF information is put  
into your machine, you can print the chosen  
image easily.  
b Press a or b to choose Trimming.  
Press OK.  
c Press d or c to choose your photo.  
Press OK.  
a Make sure you have put a memory card  
in the correct slot.  
Press  
(PhotoCapture). The  
d Adjust the red frame on your photo.  
The part inside of the red frame will be  
printed.  
machine will ask you if you want to use  
DPOF setting.  
„ Press l or # to enlarge or reduce the  
b Press 1 to choose Yes.  
c Do one of the following:  
frame size.  
„ Press each arrow key to move the  
„ Change the print settings. (See  
position of the frame.  
page 98.)  
„ Press 0 to rotate the frame.  
„ If you do not want to change any  
settings, press Colour Start to print.  
„ Press OK when you have finished  
the frame setting.  
e Press a or b to increase or decrease the  
number of copies.  
f Do one of the following:  
14  
„ Press OK and change the print  
settings. (See page 98.)  
„ If you do not want to change any  
settings, press Colour Start to print.  
97  
       
Chapter 14  
PhotoCapture Center™ print settings  
14  
You can change the print settings temporarily for the next print.  
The machine returns to its default settings after 3 minutes, or if the Mode Timer returns the  
machine to Fax mode. (See Mode Timer on page 22.)  
Note  
You can save the print settings you use most often by setting them as default. (See Setting  
your changes as a new default on page 101.)  
1
0001  
Print Settings  
Print Quality  
Paper Type  
Paper Size  
Photo  
Other Photo  
x
10 15 cm  
Brightness  
PHOTO  
0
Print Start Press  
1
No. of prints  
(For View Photo(s), Search by Date, Slide Show)  
You can see the total number of photos that will be printed.  
(For Print All Photos, Print Photos, Photo Effects, Trimming)  
You can see the number of copies of each photo that will be printed.  
(For DPOF printing) This does not appear.  
Menu Selections  
Options 1  
Options 2  
Page  
Print Quality  
Normal/Photo  
—
99  
(Does not appear for  
DPOF printing)  
Paper Type  
Plain Paper/Inkjet Paper/  
Brother Photo/Other Photo  
Letter/A4/10x15cm/13x18cm  
—
99  
99  
Paper Size  
(When A4 or Letter is chosen)  
10 x 8cm/13 x 9cm  
/15 x 10cm/  
18 x 13cm  
/
20 x 15cm  
/
Max. Size  
Brightness  
—
100  
100  
Dark  
Light  
(Does not appear  
when  
Photo Effectsis  
chosen.)  
Contrast  
—
(Does not appear  
when  
Photo Effectsis  
chosen.)  
98  
   
Printing photos from a memory card or USB Flash memory drive  
Menu Selections  
Options 1  
Options 2  
Page  
Color Enhance  
On/Off  
—
100  
(Does not appear  
when  
White Balance  
Photo Effectsis  
chosen.)  
Sharpness  
Color Density  
Exit  
Cropping  
On/Off  
On/Off  
—
—
—
—
101  
101  
101  
101  
Borderless  
Set New Default Yes/No  
Factory Reset Yes/No  
Paper and print size  
14  
Print Speed and Quality  
14  
a Press a or b to choose Paper Size.  
a Press a or b to choose  
Print Quality.  
b Press d or c to choose the paper size  
you are using, Letter, 10x15cm,  
13x18cmor A4.  
b Press d or c to choose Normalor  
Photo.  
Press OK.  
Press OK.  
c If you chose Letter or A4, press d or c to  
choose the Print Size.  
c If you do not want to change additional  
settings, press Colour Start to print.  
Press OK.  
Example: Printed Position for A4 paper  
Paper options  
14  
1
2
3
10 x 8cm  
13 x 9cm  
15 x 10cm  
Paper Type  
14  
a Press a or b to choose Paper Type.  
b Press d or c to choose the paper type  
you are using, Plain Paper,  
Inkjet Paper, Brother Photoor  
Other Photo.  
4
5
6
14  
18 x 13cm  
20 x 15cm  
Max. Size  
Press OK.  
c If you do not want to change additional  
settings, press Colour Start to print.  
d If you do not want to change additional  
settings, press Colour Start to print.  
99  
             
Chapter 14  
c Press a or b to choose  
White Balance, Sharpnessor  
Color Density.  
Adjusting Brightness,  
Contrast and Colour  
14  
d Press d or c to adjust the degree of the  
Brightness  
14  
setting.  
Press OK.  
a Press a or b to choose Brightness.  
e Do one of the following:  
b Press d or c to make a darker or lighter  
„ If you want to customize another  
colour enhancement, press a or b to  
choose another option.  
print.  
Press OK.  
c If you do not want to change additional  
settings, press Colour Start to print.  
„ If you want to change other settings,  
press a or b to choose Exit, and  
then press OK.  
Contrast  
14  
f If you do not want to change additional  
settings, press Colour Start to print.  
You can choose the contrast setting. More  
contrast will make an image look sharper and  
more vivid.  
Note  
• White Balance  
a Press a or b to choose Contrast.  
This setting adjusts the hue of the white  
areas of an image. Lighting, camera  
settings and other influences will effect the  
appearance of white. The white areas of a  
picture may be slightly pink, yellow or  
some other colour. By using this setting,  
you can correct that effect and bring the  
white areas back to pure white.  
b Press d or c to change the contrast.  
Press OK.  
c If you do not want to change additional  
settings, press Colour Start to print.  
Colour Enhancement  
14  
You can turn on the colour enhancement  
feature to print more vivid images. Printing  
time will be slower.  
• Sharpness  
This setting enhances the detail of an  
image, similar to adjusting the fine focus  
on a camera. If the image is not in true  
focus and you cannot see the fine details  
of the picture, then adjust the sharpness.  
a Press a or b to choose  
Color Enhance.  
Press OK.  
• Colour Density  
b Do one of the following:  
This setting adjusts the total amount of  
colour in the image. You can increase or  
decrease the amount of colour in an  
image to improve a washed out or weak  
picture.  
„ If you want to customize the White  
Balance, Sharpness or Colour  
Density, press d or c to choose On,  
and then go to step c.  
„ If you do not want to customize,  
press d or c to choose Off.  
Press OK and then go to step f.  
100  
                 
Printing photos from a memory card or USB Flash memory drive  
Cropping  
14  
Setting your changes as a  
new default  
14  
If your photo is too long or wide to fit the  
available space on your chosen layout, part  
of the image will automatically be cropped.  
You can save the print settings you use most  
often by setting them as the default settings.  
These settings will stay until you change  
them again.  
The factory setting is On. If you want to print  
the whole image, turn this setting to Off.  
a Press a or b to choose your new setting.  
Press OK.  
a Press a or b to choose Cropping.  
b Press d or c to choose Off(or On).  
Press OK.  
Repeat this step for each setting you  
want to change.  
c If you do not want to change additional  
settings, press Colour Start to print.  
b After changing the last setting, press a  
or b to choose Set New Default.  
Press OK.  
Cropping: On  
14  
c Press 1 to choose Yes.  
d Press Stop/Exit.  
Restoring all settings to the  
factory settings  
14  
Cropping: Off  
14  
You can restore all the settings you have  
changed to the factory settings. These  
settings will stay until you change them again.  
a Press a or b to choose  
Factory Reset.  
Press OK.  
Borderless printing  
14  
b Press 1 to choose Yes.  
c Press Stop/Exit.  
This feature expands the printable area to the  
edges of the paper. Printing time will be  
slightly slower.  
a Press a or b to choose Borderless.  
b Press d or c to choose Off(or On).  
Press OK.  
14  
c If you do not want to change additional  
settings, press Colour Start to print.  
101  
               
Chapter 14  
Scan to a memory card  
or USB Flash memory  
drive  
Quality  
Selectable File  
Format  
Color 150 dpi  
Color 300 dpi  
Color 600 dpi  
B/W 200x100 dpi  
B/W 200 dpi  
JPEG/ PDF  
JPEG/ PDF  
JPEG/ PDF  
TIFF/ PDF  
TIFF/ PDF  
14  
Entering Scan mode  
14  
When you want to scan to a memory card or  
USB Flash memory drive, press  
®
a Insert a CompactFlash , Memory  
(Scan).  
®
Stick , Memory Stick Pro™,  
SecureDigital, MultiMediaCard™, xD-  
Picture Card™ or USB Flash memory  
drive into your machine.  
The LCD shows:  
Scan to E-mail  
Scan a docuumentt into  
Scan to Image  
your E--mail  
Scan to OCR  
application  
WARNING  
Scan to File  
as a file  
Scan to Media  
attachhment.  
DO NOT take out the memory card while  
PhotoCapture is blinking to avoid  
damaging the card or data stored on the  
card.  
SCAN  
Select & Press  
OK  
Press a or b to choose Scan to Media.  
Press OK.  
If you are not connected to your computer  
only the Scan to Media selection will appear  
on the LCD.  
b Load your document.  
®
®
c Press  
(Scan).  
(See Scanning for Windows or Macintosh  
in the Software User’s Guide on the CD-ROM  
for details about the other menu options.)  
d Press a or b to choose  
Scan to Media.  
Press OK.  
How to scan to a memory card  
e Do one of the following.  
or USB Flash memory drive  
14  
„ To change the quality, go to step f.  
You can scan monochrome and colour  
documents into a memory card or USB Flash  
memory drive. Monochrome documents will  
be stored in PDF (*.PDF) or TIFF file formats  
(*.TIF). Colour documents may be stored in  
PDF (*.PDF) or JPEG (*.JPG) file formats.  
The factory setting is Color 150 dpiand  
the default file format is PDF. The machine  
automatically creates file names based on  
the current date.(For details, see Quick Setup  
Guide.) For example, the fifth image scanned  
on July 1, 2007 would be named  
„ Press Mono Startor Colour Start to  
start scanning without changing  
additional settings.  
f Press a or b to choose  
Color 150 dpi, Color 300 dpi,  
Color 600 dpi,B/W 200x100 dpi  
or B/W 200 dpi.  
Press OK.  
01070705.PDF. You can change the colour  
and quality.  
102  
         
Printing photos from a memory card or USB Flash memory drive  
g Do one of the following.  
Understanding the  
Error Messages  
„ To change the file type, go to step h.  
14  
„ Press Mono Start orColour Start to  
start scanning without changing  
additional settings.  
Once you are familiar with the types of errors  
that can occur while you are using  
PhotoCapture Center™, you can easily  
identify and troubleshoot any problems.  
h Press a or b to choose JPEG, PDFor  
TIFF.  
„ Hub is Unusable.  
Press OK.  
This message will appear if a Hub or USB  
Flash memory drive with a Hub has been  
put into the USB direct interface.  
Note  
• If you chose colour in the resolution  
setting, you cannot choose TIFF.  
„ Media Error  
• If you chose monochrome in the resolution  
setting, you cannot choose JPEG.  
This message will appear if you put in a  
memory card that is either bad or not  
formatted, or when there is a problem with  
the media drive. To clear this error, take  
out the memory card.  
i Do one of the following.  
„ To change the file name, go to  
step j.  
„ No File  
„ Press Mono Start orColour Start to  
start scanning without changing  
additional settings.  
This message will appear if you try to  
access a memory card or USB Flash  
memory drive in the drive (slot) that does  
not contain a .JPG file.  
j The file name is set automatically  
however, you can set a name of your  
choice using the dial pad. You can only  
change the first 6 digits.  
„ Out of Memory  
This message will appear if you are  
working with images that are too large for  
the machine's memory. This message will  
also appear when a memory card or USB  
Flash memory drive you are using does  
not have enough space available for the  
scanned document.  
Press OK.  
Note  
Press Clear/Back to delete the current  
name.  
„ Media is Full.  
k Press Mono Start or Colour Start.  
This message will appear if you are trying  
to save more than 999 files in a memory  
card or USB Flash memory drive.  
14  
„ Unusable Device  
This message will appear if a USB device  
or USB Flash memory drive that is not  
supported has been connected to the USB  
direct interface. For more information, visit  
us at http://solutions.brother.com. This  
message will also appear if you connect a  
broken device to the USB direct interface.  
103  
     
Printing photos from a camera  
15  
15  
Printing photos  
directly from a  
PictBridge camera  
Camera Menu Options  
Selections  
Paper Size  
Letter, A4, 10x15cm, Printer  
15  
2
Settings (Default setting)  
Paper Type  
Plain Paper, Glossy Paper,  
Inkjet Paper, Printer Settings  
2
(Default setting)  
Layout  
Borderless: On, Borderless:  
Off, Printer Settings (Default  
2
setting)  
Your Brother machine supports the  
PictBridge standard, allowing you to connect  
to and print photos directly from any  
PictBridge compatible digital camera.  
1
-
DPOF setting  
Print Quality  
Normal, Fine, Printer Settings  
2
(Default setting)  
If your camera is using the USB Mass  
Storage standard, you can also print photos  
from a digital camera without PictBridge. See  
Printing photos directly from a digital camera  
(without PictBridge) on page 106.  
Color  
Enhancement  
On, Off, Printer Settings  
2
(Default setting)  
1
2
See DPOF printing on page 105 for more details.  
If your camera is set to use the Printer Settings  
(Default setting), the machine will print your photo  
using the following settings.  
PictBridge requirements  
15  
Settings  
Options  
10x15cm  
Glossy Paper  
Borderless: On  
Fine  
To avoid errors, remember the following  
points:  
Paper Size  
Paper Type  
Layout  
„ The machine and the digital camera must  
be connected using a suitable USB cable.  
Print Quality  
Color Enhancement  
„ The image file extension must be .JPG  
(other image file extensions like .JPEG,  
.TIF, .GIF and so on will not be  
recognized).  
Off  
„ When your camera does not have any  
menu selections, this setting is also used.  
„ PhotoCapture Center™ operations are  
not available when using the PictBridge  
feature.  
„ The names and availability of each setting  
depends on the specification of your  
camera.  
Please refer to the documentation supplied  
with your camera for more detailed  
Setting your digital camera  
15  
information on changing PictBridge settings.  
Make sure your camera is in PictBridge  
mode. The following PictBridge settings may  
be available from the LCD of your PictBridge  
compatible camera.  
Depending on your camera some of these  
settings may not be available.  
104  
             
Printing photos from a camera  
Printing Images  
15  
DPOF printing  
15  
DPOF stands for Digital Print Order Format.  
Note  
Major digital camera manufacturers (Canon  
Inc., Eastman Kodak Company, Fuji Photo  
Film Co. Ltd., Matsushita Electric Industrial  
Co. Ltd. and Sony Corporation) created this  
standard to make it easier to print images  
from a digital camera.  
Remove any memory cards or USB Flash  
memory drive from the machine before  
connecting a digital camera.  
a Make sure that your camera is turned  
off. Connect your camera to the USB  
If your digital camera supports DPOF  
printing, you will be able to choose on the  
digital camera display the images and  
number of copies you want to print.  
direct interface (1) on the machine using  
the USB cable.  
1
1
USB direct interface  
b Turn on the camera.  
When the machine has recognized the  
camera, the LCD shows  
Camera Connected.  
c Choose the photo you want to print  
following the instructions from your  
camera.  
When the machine starts printing a  
photo, the LCD will show Printing.  
WARNING  
To prevent damage to your machine, do not  
connect any device other than a digital  
camera or USB Flash memory drive to the  
USB direct interface.  
15  
105  
     
Chapter 15  
Printing Images  
15  
Printing photos  
directly from a digital  
camera (without  
PictBridge)  
Note  
Remove any memory cards or USB Flash  
memory drive from the machine before  
connecting a digital camera.  
15  
If your camera supports the USB Mass  
Storage standard, you can connect your  
camera in storage mode. This enables you to  
print photos from your camera.  
a Make sure that your camera is turned  
off. Connect your camera to the USB  
direct interface (1) on the machine using  
the USB cable.  
If you would like to print photos in PictBridge  
mode, see Printing photos directly from a  
PictBridge camera on page 104.  
Note  
The name, availability and operation differ  
among digital cameras. Please refer to the  
documentation supplied with your camera  
for detailed information, such as how to  
switch from PictBridge mode to USB mass  
storage mode.  
1
1
USB direct interface  
b Turn on the camera.  
For print settings, see Print  
Images on page 91.  
c Follow the steps in Print  
Images on page 91.  
WARNING  
To prevent damage to your machine, do not  
connect any device other than a digital  
camera or USB Flash memory drive to the  
USB direct interface.  
106  
     
Printing photos from a camera  
Understanding the  
Error Messages  
15  
Once you are familiar with the types of errors  
that can occur while you are printing from a  
camera, you can easily identify and  
troubleshoot any problems.  
„ Out of Memory  
This message will appear if you are  
working with images that are too large for  
the machine's memory.  
„ Unusable Device  
This message will appear if you connect a  
camera which is not in PictBridge mode  
nor using the USB Mass Storage  
standard. This message will also appear if  
you connect a broken device to the USB  
direct interface.  
For more detailed solutions see Error  
messages on page 127.  
15  
107  
 
Chapter 15  
108  
Section V  
Software  
V
Software and Network features  
110  
 
Software and Network features  
16  
16  
The CD-ROM includes the Software User’s  
Guide and Network User’s Guide for features  
available when connected to a computer (for  
example, printing and scanning). These guides  
have easy to use links that, when clicked, will  
take you directly to a particular section.  
c Click the heading you would like to view  
from the list at the left of the window.  
You can find information on these features:  
„ Printing  
„ Scanning  
®
„ ControlCenter3 (for Windows )  
®
„ ControlCenter2 (for Macintosh )  
„ Remote Setup  
„ Faxing from your computer  
„ PhotoCapture Center™  
„ Network Printing  
®
(For Macintosh )  
„ Network Scanning  
®
a Make sure your Macintosh is turned  
„
Wireless Network Users (MFC-885CW only)  
on. Insert the Brother CD-ROM into your  
CD-ROM drive.  
How to read HTML User’s Guide  
This is a quick reference for using the HTML  
User’s Guide.  
b Double-click the Documentation icon.  
®
(For Windows )  
c Double-click your language folder, and  
then double-click the top page file.  
Note  
d Click SOFTWARE USER’S GUIDE (or  
NETWORK USER’S GUIDE) in the top  
menu, and then click the heading you  
would like to read from the list at the left  
of the window.  
If you have not installed the software, see  
Viewing Documentation on page 3.  
a From the Start menu, point to Brother,  
MFC-XXXX (where XXXX is your model  
number) from the programs group, then  
click User’s Guides in HTML format.  
b Click SOFTWARE USER’S GUIDE (or  
NETWORK USER’S GUIDE) from the  
top menu.  
110  
 
Section VI  
Appendixes  
VI  
Safety and Legal  
112  
Troubleshooting and Routine Maintenance 121  
Menu and Features  
Specifications  
Glossary  
148  
166  
182  
 
Safety and Legal  
A
A
Choosing a location  
A
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put  
the machine near a telephone socket and a standard grounded electrical socket. Choose a  
location where the temperature remains between 10° C and 35° C.  
CAUTION  
• Avoid placing your machine in a high-traffic area.  
• Avoid placing your machine on a carpet.  
• DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment,  
chemicals or water.  
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.  
• DO NOT connect your machine to electrical sockets controlled by wall switches or automatic  
timers.  
• Disruption of power can wipe out information in the machine's memory.  
• DO NOT connect your machine to electrical sockets on the same circuit as large appliances  
or other equipment that might disrupt the power supply.  
• Avoid interference sources, such as other cordless telephone systems or speakers.  
• DO NOT place the MFC-885CW and the cordless handset near electro-medical equipment.  
112  
   
Safety and Legal  
To use the machine safely  
A
Please keep these instructions for later reference and read them before attempting any  
maintenance.  
A
Note  
If there are faxes in the machine's memory, you need to print them or save them before you  
unplug the machine from the AC power outlet for more than 24 hours. (To print the faxes in  
memory, see Printing a fax from the memory on page 44. To save the faxes in memory, see  
Transferring faxes to another fax machine on page 131 or Transferring faxes to your  
PC on page 132.)  
WARNING  
There are high voltage electrodes inside the machine. Before you clean the inside of the  
machine, make sure you have unplugged the telephone line cord first and then the power cord  
from the electrical socket. Doing this will prevent an electrical shock.  
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.  
DO NOT pull on the middle of the AC power cord. Doing this might cause an electrical shock.  
113  
 
DO NOT put your hands on the edge of the machine under the document cover or the scanner  
cover. Doing this may cause injury.  
DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing  
this may cause injury.  
DO NOT touch the paper feed roller. Doing this may cause injury.  
114  
Safety and Legal  
DO NOT touch the area shaded in the illustration. Doing this may cause injury.  
A
When moving the machine you must lift it from the base, by placing a hand at each side of the  
unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover.  
DO NOT use flammable substances or any type of spray to clean the inside or outside of the  
machine. Doing this may cause a fire or electrical shock.  
If the machine becomes hot, releases smoke, or generates any strong smells, immediately  
unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer  
Service.  
If metal objects, water or other liquids get inside the machine, immediately unplug the machine  
from the electrical socket. Call your Brother dealer or Brother Customer Service.  
115  
WARNING  
• Use caution when installing or modifying telephone lines. Never touch telephone wires or  
terminals that are not insulated unless the telephone line has been unplugged at the wall  
socket. Never install telephone wiring during a lightning storm. Never install a telephone wall  
socket in a wet location.  
• This product must be installed near an electrical socket that is easily accessible. In case of  
an emergency, you must unplug the power cord from the electrical socket to shut off the  
power completely.  
• Always make sure the plug is fully inserted.  
WARNING  
IMPORTANT SAFETY INSTRUCTIONS  
When using your telephone equipment, basic safety precautions should always be followed to  
reduce the risk of fire, electric shock and injury to people, including the following:  
1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink  
or washing machine, in a wet basement or near a swimming pool.  
2 Avoid using this product during an electrical storm. There may be a remote risk of electric  
shock from lightning.  
3 DO NOT use this product to report a gas leak in the vicinity of the leak.  
Important safety instructions  
A
1 Read all of these instructions.  
2 Save them for later reference.  
3 Follow all warnings and instructions marked on the product.  
4 Unplug this product from the wall socket before cleaning the inside of the machine. DO NOT  
use liquid or aerosol cleaners. Use a damp cloth for cleaning.  
5 DO NOT use this product near water.  
6 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing  
serious damage to the product.  
7 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To  
ensure reliable operation of the product and to protect it from overheating, these openings  
must not be blocked or covered. The openings should never be blocked by placing the product  
on a bed, sofa, rug, or other similar surface. This product should never be placed near or over  
a radiator or heater. This product should never be placed in a built-in installation unless  
adequate ventilation is provided.  
8 This product should be operated from the type of power source indicated on the label. If you  
are not sure of the type of power available, call your dealer or local power company.  
116  
 
Safety and Legal  
9 Use only the power cord supplied with this machine.  
10 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin.  
This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to  
insert the plug into the outlet, call your electrician to replace your obsolete outlet. DO NOT  
defeat the purpose of the grounded plug.  
A
11 DO NOT allow anything to rest on the power cord. DO NOT place this product where people  
can walk on the cord.  
12 DO NOT place anything in front of the machine that will block received faxes. DO NOT place  
anything in the path of received faxes.  
13 Wait until pages have exited the machine before picking them up.  
14 Unplug this product from the power socket and refer all servicing to Brother Authorized Service  
Personnel under the following conditions:  
„ When the power cord is damaged or frayed.  
„ If liquid has been spilled into the product.  
„ If the product has been exposed to rain or water.  
„ If the product does not operate normally when the operating instructions are followed,  
adjust only those controls that are covered by the operating instructions. Incorrect  
adjustment of other controls may result in damage and will often require extensive work by  
a qualified technician to restore the product to normal operation.  
„ If the product has been dropped or the casing has been damaged.  
„ If the product exhibits a distinct change in performance, indicating a need for service.  
15 To protect your product against power surges, we recommend the use of a power protection  
device (Surge Protector).  
16 To reduce the risk of fire, electric shock and injury to people, note the following:  
„ DO NOT use this product near appliances that use water, a swimming pool, or in a wet  
basement.  
„ DO NOT use the machine during an electrical storm (there is the remote possibility of an  
electrical shock) or to report a gas leak in the vicinity of the leak.  
IMPORTANT - For your safety  
A
To ensure safe operation, the supplied three-pin plug must be inserted only into a standard three-  
pin electrical socket that is effectively grounded through the normal household wiring.  
The fact that the equipment operates satisfactorily does not imply that the power is grounded and  
that the installation is completely safe. For your safety, if in any doubt about the effective  
grounding of the power, consult a qualified electrician.  
Important - Wiring information (for U.K. only)  
A
If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same  
rating as the original fuse.  
Always replace the fuse cover. Never use a plug that does not have a cover.  
117  
 
Warning - This machine must be earthed.  
The wires in the mains lead are coloured in line with the following code:  
„ Green and Yellow: Earth  
A
„ Blue: Neutral  
„ Brown: Live  
If in any doubt, call a qualified electrician.  
LAN connection  
A
CAUTION  
DO NOT connect this product to a LAN connection that is subject to over-voltages.  
Radio interferece  
A
This product complies with EN55022 (CISPR Publication 22) /Class B. When connecting the  
machine to a computer, ensure that you use a USB cable which does not exceed 2.0 m in length.  
EU Directive 2002/96/EC and EN50419  
A
European  
Union Only  
This equipment is marked with the above recycling symbol. It means that at the end of the life of  
the equipment you must dispose of it separately at an appropriate collection point and not place  
it in the normal domestic unsorted waste stream. This will benefit the environment for all.  
(European Union only)  
118  
     
Safety and Legal  
Legal limitations for copying  
A
It is an offence to make reproductions of certain items or documents with the intent to commit  
fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you  
check with relevant legal authorities if in doubt about a particular item or document.  
A
The following are examples of documents which may not be copied:  
„ Money  
„ Bonds or other certificates of indebtedness  
„ Certificates of Deposit  
„ Armed Forces Service or Draft papers.  
„ Passports  
„ Postage Stamps (cancelled or uncancelled)  
„ Immigration Papers  
„ Welfare documents  
„ Cheques or Drafts drawn by Governmental Agencies  
„ Identification Documents, badges or insignias  
„ Licences and Certificates of Title to motor vehicles  
Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair  
dealing’. Multiple copies would indicate improper use.  
Works of art should be considered the equivalent of copyrighted works.  
Licenses and Certificates of Title to motor vehicles may not be copied under certain  
state/provincial laws.  
119  
 
Trademarks  
A
The Brother logo is a registered trademark of Brother Industries, Ltd.  
Brother is a registered trademark of Brother Industries, Ltd.  
Multi-Function Link is a registered trademark of Brother International Corporation.  
© 2007 Brother Industries, Ltd. All rights reserved.  
Microsoft and Windows are registered trademarks of Microsoft corporation in the U.S. and other  
countries.  
Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United  
States and/or other countries.  
Macintosh and TrueType are registered trademarks of Apple Inc.  
Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of  
Nuance Communications, Inc. or its affiliates in the United States and/or other countries.  
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.  
Microdrive is a trademark of International Business Machine Corporation.  
CompactFlash is a registered trademark of SanDisk Corporation.  
Memory Stick is a registered trademark of Sony Corporation.  
SanDisk is a licensee of the SD and miniSD trademarks.  
MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard  
Association.  
xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co.  
Ltd.  
PictBridge is a trademark.  
Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and MagicGate are trademarks of  
Sony Corporation.  
BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registerd  
trademarks of Broadcom Corporation in the United States and/or other countries.  
AOSS is a trademark of Buffalo Inc..  
FaceFilter Studio is a trademark of Reallusion, Inc.  
DECT is a trademark of ETSI.  
Each company whose software title is mentioned in this manual has a Software License  
Agreement specific to its proprietary programs.  
All other brand and product names mentioned in this User's Guide, the Software User's  
Guide and the Network User’s Guide are registered trademarks of their respective  
companies.  
120  
 
Troubleshooting and Routine  
Maintenance  
B
B
Troubleshooting  
B
If you think there is a problem with your machine, check the chart below and follow the  
troubleshooting tips.  
Most problems can be easily resolved by yourself. If you need additional help, the Brother  
Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at  
http://solutions.brother.com.  
B
If you are having difficulty with your machine  
B
Printing  
Difficulty  
Suggestions  
No printout  
Check the interface cable or wireless connection(MFC-885CW only) on both the  
machine and your computer. (See the Quick Setup Guide.)  
Make sure the machine is plugged in and not in Power Save mode.  
One or more ink cartridges are empty. (See Replacing the ink  
cartridges on page 136.)  
Check to see if the LCD is showing an error message. (See Error  
messages on page 127.)  
Check that the correct printer driver has been installed and chosen.  
Make sure that the machine is online. Click Start and then Printers and Faxes.  
Right-click and choose Brother MFC-XXXX (where XXXX is your model name),  
and make sure that Use Printer Offline is unchecked.  
Poor print quality  
Check the print quality. (See Checking the print quality on page 141.)  
Make sure that the Media Type setting in the printer driver or the Paper Type  
setting in the machine’s menu matches the type of paper you are using. (See  
Printing for Windows® or Printing and Faxing for Macintosh® in the Software  
User’s Guide on the CD-ROM and Paper Type on page 23.)  
Make sure that your ink cartridges are fresh. The following may cause ink to clog:  
„ The expiration date written on the cartridge package has passed. (Cartridges  
stay usable for up to two years if kept in their original packaging.)  
„ The ink cartridge was in your machine over six months.  
„ The ink cartridge may not have been stored properly before use.  
Try using the recommended types of paper. (See Acceptable paper and other  
media on page 12.)  
The recommended environment for your machine is between 20° C to 33° C.  
White horizontal lines appear in text Clean the print head. (See Cleaning the print head on page 140.)  
or graphics.  
Try using the recommended types of paper. (See Acceptable paper and other  
media on page 12.)  
If you want to print on Photo L or 10 × 15 cm paper, make sure you use the photo  
paper tray. (See Loading photo paper on page 18.)  
The machine prints blank pages.  
Clean the print head. (See Cleaning the print head on page 140.)  
121  
       
Printing (continued)  
Difficulty  
Suggestions  
Characters and lines are stacked.  
Check the printing alignment. (See Checking the print alignment on page 142.)  
Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide  
is adjusted correctly. (See Loading paper and other media on page 15.)  
Make sure the Jam Clear Cover is set properly.  
Smudged stain at the top centre of Make sure the paper is not too thick or curled. (See Acceptable paper and other  
the printed page.  
media on page 12.)  
Printing appears dirty or ink seems Make sure you are using the recommended types of paper. (See Acceptable  
to run.  
paper and other media on page 12.) Don't handle the paper until the ink is dry.  
If you are using photo paper, make sure that you have set the correct paper type.  
If you are printing a photo from your PC, set the Media Type in the Basic tab of  
the printer driver.  
Stains appear on the reverse side  
or at the bottom of the page.  
Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer  
platen on page 139.)  
Make sure you are using the paper support flap. (See Loading paper and other  
media on page 15.)  
The machine prints dense lines on Check Reverse Order in the Basic tab of the printer driver.  
the page.  
The printouts are wrinkled.  
In the printer driver Basic tab, click Settings, and uncheck Bi-Directional Printing  
.
Cannot perform ‘2 in 1 or 4 in 1’  
printing.  
Check that the paper size setting in the application and in the printer driver are the  
same.  
Print speed is too slow.  
Try changing the printer driver setting. The highest resolution needs longer data  
processing, sending and printing time. Try the other quality settings in the printer  
driver Basic tab. Also, click Settings, and make sure you uncheck Colour  
Enhancement.  
Turn the borderless feature off. Borderless printing is slower than normal printing.  
(See Printing for Windows® or Printing and Faxing for Macintosh® in the Software  
User’s Guide on the CD-ROM.)  
Colour Enhancement is not  
working properly.  
If the image data is not full colour in your application (such as 256 colour), Colour  
Enhancement will not work. Use at least 24 bit colour data with the Colour  
Enhancement feature.  
Photo paper does not feed  
properly.  
When you print on Brother photo paper, load the instruction sheet included with  
the photo paper in the paper tray first, and then put the photo paper on top of the  
instruction sheet.  
Clean the paper pick-up roller. (See Cleaning the paper pick-up  
roller on page 140.)  
Machine feeds multiple pages.  
Make sure the paper is loaded properly in the paper tray. (See Loading paper and  
other media on page 15.)  
Check that more than two types of paper are not loaded in the paper tray at any  
one time.  
Printed pages are not stacked  
neatly.  
Make sure you are using the paper support flap. (See Loading paper and other  
media on page 15.)  
Printed pages refeed and cause a  
paper jam.  
Make sure you pull out the paper support until it clicks and unfold the paper  
support flap.  
Machine does not print from Paint  
Brush.  
Try setting the Display setting to ‘256 colours.’  
Try to reduce the print resolution. (See Printing for Windows® or Printing and  
Faxing for Macintosh® in the Software User’s Guide on the CD-ROM.)  
Machine does not print from Adobe  
Illustrator.  
122  
Troubleshooting and Routine Maintenance  
Printing Received Faxes  
Difficulty  
Suggestions  
Condensed print and white streaks You probably had a bad connection, with static or interference on the telephone  
across the page or the top and  
bottom of sentences are cut off.  
line. Ask the other party to send the fax again.  
Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the  
problem is with the sending machine. Try receiving from another fax machine.  
B
Received colour fax prints only in  
black and white.  
Replace the colour ink cartridges that are empty or nearly empty, and then ask the  
other person to send the colour fax again. (See Replacing the ink  
cartridges on page 136.) Check that Advanced Fax Operation is set to off. (See  
Turning off Advanced Fax Operations on page 70.)  
Left and Right margins are cut off or Turn on Auto Reduction. (See Printing a reduced incoming fax on page 43.)  
a single page is printed on two  
pages.  
Telephone Line or Connections  
Difficulty  
Suggestions  
Dialling does not work. (No dial  
tone)  
Make sure the machine is plugged in and not in Power Save mode.  
Check all line cord connections.  
Change Tone/Pulse setting. (See the Quick Setup Guide.)  
Lift the external telephone’s handset, (or the machine’s handset or cordless  
handset if available), and then dial the number to send a manual fax. Wait to hear  
fax receiving tones before pressing Mono Start or Colour Start.  
The machine does not answer  
when called.  
Make sure the machine is in the correct receiving mode for your setup. (See  
Choosing the Receive Mode on page 39.) Check for a dial tone. If possible, call  
your machine to hear it answer. If there is still no answer, check the telephone line  
cord connection. If there is no ringing when you call your machine, ask your  
telephone company to check the line.  
Receiving Faxes  
Difficulty  
Suggestions  
Cannot receive a fax.  
Check all line cord connections.  
Make sure the machine is in the correct receiving mode for your setup. (See  
Receive mode settings on page 41.)  
If you often have interference on the telephone line, try changing the menu setting  
of Compatibility to Basic. (See Telephone line interference on page 135.)  
If you connect your machine to PBX or ISDN, set the menu setting of Telephone  
Line Type to your telephone type. (See Setting the Telephone Line  
Type on page 48.)  
123  
     
Sending Faxes  
Difficulty  
Suggestions  
Cannot send a fax.  
Check all line cord connections.  
Make sure that the Fax  
key is illuminated. (See Entering Fax  
mode on page 32.)  
Ask the other party to check that the receiving machine has paper.  
Print the Transmission Verification Report and check for an error. (See  
Reports on page 75.)  
Transmission Verification Report  
says ‘Result:ERROR’.  
There is probably temporary noise or static on the line. Try sending the fax again.  
If you send a PC FAX message and get ‘Result:ERROR’ on the Transmission  
Verification Report, your machine may be out of memory. To gain extra memory,  
you can turn off Advanced Fax Operation (see Turning off Advanced Fax  
Operations on page 70), print fax messages in memory (see Printing a fax from  
the memory on page 44) or cancel a Delayed Fax or Polling Job (see Cancelling  
a fax in progress on page 33 or Checking and cancelling waiting jobs on page 37).  
If the problem continues, ask the telephone company to check your telephone line.  
If you often get transmission errors due to possible interference on the telephone  
line, try changing the menu setting of Compatibility to Basic. (See Telephone line  
interference on page 135.)  
If you connect your machine to PBX or ISDN, set the menu setting of Telephone  
Line Type to your telephone type. (See Setting the Telephone Line  
Type on page 48.)  
Poor fax send quality.  
Try changing your resolution to Fineor S.Fine. Make a copy to check your  
machine's scanner operation. If the copy quality is not good, clean the scanner.  
(See Cleaning the scanner on page 139.)  
Vertical black lines when sending.  
Black vertical lines on faxes you send are typically caused by dirt or correction  
fluid on the glass strip. Clean the glass strip. (See Cleaning the  
scanner on page 139.)  
Handling Incoming Calls  
Difficulty  
Suggestions  
The machine ‘Hears’ a voice as a  
CNG Tone.  
If Fax Detect is set to on, your machine is more sensitive to sounds. It may  
mistakenly interpret certain voices or music on the line as a fax machine calling  
and respond with fax receiving tones. Deactivate the machine by pressing  
Stop/Exit. Try avoiding this problem by turning Fax Detect to off. (See Fax  
Detect on page 42.)  
Sending a fax call to the machine. If you answered on an external or extension telephone, press your Remote  
Activation Code (the factory setting is l 5 1). When your machine answers, hang  
up.  
Custom features on a single line.  
If you have Call Waiting, Call Waiting/Caller ID, an alarm system or other custom  
feature on a single telephone line with your machine, it may create a problem  
sending or receiving faxes.  
For example: If you subscribe to Call Waiting or some other custom service and  
its signal comes through the line while your machine is sending or receiving a fax,  
the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature  
should help overcome this problem. This condition is related to the telephone  
system industry and is common to all devices that send and receive information  
on a single, shared line with custom features. If avoiding a slight interruption is  
crucial to your business, a separate telephone line with no custom features is  
recommended.  
124  
   
Troubleshooting and Routine Maintenance  
Copying Difficulties  
Difficulty  
Suggestions  
Cannot make a copy.  
Make sure that the Copy  
key is illuminated. (See Entering Copy  
mode on page 80.)  
Vertical streaks appear in copies.  
If you see vertical streaks on copies, clean the scanner. (See Cleaning the  
scanner on page 139.)  
Poor copy results when using the  
ADF.  
Try using the scanner glass. (See Using the scanner glass on page 11.)  
B
Vertical black line appear in copies. Black vertical lines on copies are typically caused by dirt or correction fluid on the  
glass strip. Clean the glass strip. (See Cleaning the scanner on page 139.)  
Scanning Difficulties  
Difficulty  
Suggestions  
TWAIN/WIA errors appear when  
starting to scan.  
Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In  
PaperPort® 11SE with OCR, click File, Scan or Get Photo and click Select to  
choose the Brother TWAIN/WIA driver.  
Poor scanning results when using  
the ADF.  
Try using the scanner glass. (See Using the scanner glass on page 11.)  
Software Difficulties  
Difficulty  
Suggestions  
Cannot install software or print.  
Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair  
and reinstall the software.  
‘Device Busy’  
Make sure the machine is not showing an error message on the LCD.  
Cannot print images from  
FaceFilter Studio.  
To use FaceFilter Studio, you must install the FaceFilter Studio application from  
the CD-ROM supplied with your machine. To install FaceFilter Studio see the  
Quick Setup Guide.  
Also, before you start FaceFilter Studio for the first time, you must make sure your  
Brother machine is turned On, and connected to your computer. This will allow you  
to access all the functions of FaceFilter Studio.  
125  
     
PhotoCapture Center™ Difficulties  
Difficulty  
Suggestions  
Removable Disk does not work  
properly.  
1
Have you installed the Windows® 2000 update? If not, do the following:  
1) Unplug the USB cable.  
2) Install the Windows® 2000 update using one of the following methods.  
„ Install MFL-Pro Suite from the CD-ROM. (See the Quick Setup  
Guide.)  
„ Download the latest service pack from the Microsoft Web site.  
3) Wait about 1 minute after you restart the PC, and then connect the USB  
cable.  
2
3
Take out the memory card and put it back in again.  
If you have tried ‘Eject’ from within Windows®, take out the memory card  
before you continue.  
4
5
If an error message appears when you try to eject the memory card, it means  
the card is being accessed. Wait a while and then try again.  
If all of the above do not work, turn off your PC and machine, and then turn  
them on again. (You will have to unplug the power cord of the machine to turn  
it off.)  
Cannot access Removable Disk  
from Desktop icon.  
Make sure that you have correctly inserted the memory card or USB Flash  
memory drive.  
Network Difficulties  
Difficulty  
Suggestions  
Cannot print over the Network.  
Make sure that your machine is powered on and is online and in Ready mode.  
Print a Network Configuration list (see Reports on page 75.) and check the current  
Network settings printed in this list. Reconnect the LAN cable to the hub to verify  
that the cabling and network connections are good. If possible, try connecting the  
machine to a different port on your hub using a different cable. If the connections  
are good, the machine shows LAN Activefor 2 seconds.  
(If you are using a wireless connection(MFC-885CW only) or are having Network  
problems, see the Network User’s Guide for more information.)  
(For Windows® users only) Firewall settings on your PC may be rejecting the  
necessary network connection. Follow the instructions below to configure the  
Firewall. If you are using personal Firewall software, see the User’s Guide for your  
software or contact the software manufacturer.  
The network scanning feature does  
not work.  
The network PC-Fax Receive  
feature does not work.  
For Windows® XP SP2 and Windows Vista™ users, see Firewall settings in the  
Software User’s Guide on the CD-ROM.  
For Windows® XP SP1 user’s, please visit the Brother Solutions Center.  
<Windows® users>  
Your computer cannot find your  
machine.  
Firewall settings on you PC may be rejecting the necessary network connection.  
For detail, see the instruction above.  
<Macintosh® users>  
Re-select your machine in the DeviceSelector application located in Macintosh  
HD/Library/Printers/Brother/Utilities or from the model list in ControlCenter2.  
126  
   
Troubleshooting and Routine Maintenance  
Error messages  
B
As with any sophisticated office product, errors may occur. If this happens, your machine identifies  
the error and shows an error message. The most common error messages are shown below.  
You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers  
the latest FAQs and troubleshooting tips.  
Visit us at http://solutions.brother.com.  
B
Error Message  
BT Call Sign On  
(For UK only)  
Cause  
Action  
BT Call Sign is set to ON. You  
cannot change the Receive Mode (For U.K. only) on page 48.)  
from Manual to another mode.  
Set BT Call Sign to OFF. (See BT Call Sign  
Comm.Error  
Poor telephone line quality  
caused a communication error.  
If the problem continues, call the  
telephone company and ask them to check  
your telephone line.  
Connection Fail  
Cover is Open.  
You tried to poll a fax machine  
that is not in Polled Waiting mode. setup.  
Check the other fax machine's polling  
The scanner cover is not closed  
completely.  
Lift the scanner cover and then close it  
again.  
The ink cartridge cover is not  
completely closed.  
Firmly close the ink cartridge cover until it  
clicks.  
Data Remaining  
Disconnected  
Document Jam  
Print data is left in the machine's Press Stop/Exit. The machine will cancel  
memory.  
the job and clear it from the memory. Try to  
print again.  
The other person or other  
person's fax machine stopped the  
call.  
Try to send or receive again.  
The document was not inserted or See Using the ADF on page 10.  
fed properly, or the document  
See Document jam on page 132.  
scanned from the ADF was too  
long.  
High Temperature  
Hub is Unusable.  
The print head is too warm.  
Allow the machine to cool down.  
A Hub or USB Flash memory  
drive with Hub has been  
connected to the USB direct  
interface.  
A Hub or USB Flash memory drive with  
Hub are not supported. Unplug the device  
from the USB direct interface.  
Image Too Long.  
Image Too Small.  
The proportions of your photo are Choose a regularly proportioned image.  
irregular so effects could not be  
added.  
The size of your photo is too small Choose a larger image.  
to trim.  
127  
     
Error Message  
Cause  
Action  
Ink Empty  
One or more of the ink cartridges Replace the empty ink cartridges. (See  
is empty. The machine will stop all Replacing the ink cartridges on page 136.)  
print operations. While memory is  
available, black and white faxes  
will be stored in the memory. If a  
sending machine has a colour fax,  
the machine's ‘handshake’ will  
ask that the fax be sent as black  
and white. If the sending machine  
has the ability to convert it, the  
colour fax will be stored in the  
memory as a black and white fax.  
Low Temperature  
Media Error  
The print head is too cold.  
Allow the machine to warm up.  
The memory card is either  
corrupted, improperly formatted,  
or there is a problem with the  
memory card.  
Put the card firmly into the slot again to  
make sure it is in the correct position. If the  
error remains, check the media drive (slot)  
of the machine by putting in another  
memory card that you know is working.  
Media is Full.  
Near Empty  
The memory card or USB flash  
memory drive you are using  
already contains 999 files.  
Your machine can only save to your  
memory card or USB flash memory drive if  
it contains less than 999 files. Try deleting  
unused files to free some space and try  
again.  
One or more of the ink cartridges Order a new ink cartridge.  
are running out of ink. If a sending  
machine has a colour fax, the  
machine's ‘handshake’ will ask  
that the fax be sent as black and  
white. If the sending machine has  
the ability to convert it, the colour  
fax will be received into memory  
as a black and white fax.  
No Caller ID  
There is no incoming call history. If you want to use the Caller ID feature call  
You did not receive calls or you  
your telephone company. (See Caller ID  
have not subscribed to the Caller (For U.K. and Ireland only) on page 46.)  
ID service from your telephone  
company.  
No Cartridge  
No File  
An ink cartridge is not installed  
properly.  
Reinstall the ink cartridge. (See Replacing  
the ink cartridges on page 136.)  
The memory card or USB Flash  
memory drive in the media drive  
does not contain a .JPG file.  
Put the correct memory card or USB Flash  
memory drive into the slot again.  
128  
   
Troubleshooting and Routine Maintenance  
Error Message  
Cause  
Action  
No Paper Fed  
The machine is out of paper or  
paper is not properly loaded in the  
paper tray.  
Do one of the following:  
„ Refill the paper in the paper tray, and  
then press Mono Start or  
Colour Start.  
„ Remove the paper and load it again  
and then press Mono Start or  
Colour Start.  
B
The paper is jammed in the  
machine.  
See Printer jam or paper jam on page 133.  
No Response/Busy  
Not Registered  
Out of Memory  
The number you dialled does not Verify the number and try again.  
answer or is busy.  
You tried to access a Speed Dial Set up the Speed Dial number. (See  
number that is not programmed.  
Storing Speed Dial numbers on page 56.)  
The machine's memory is full.  
Fax sending or copy operation in  
progress  
Do one of the following:  
„ Press Stop/Exit and wait until the other  
operations in progress finish and then  
try again.  
„ Clear the data in the memory. To gain  
extra memory, you can turn off  
Advanced Fax Operation. (SeeTurning  
off Advanced Fax  
Operations on page 70.)  
„ Print the faxes that are in the memory.  
(See Printing a fax from the  
memory on page 44.)  
The memory card or USB flash  
Delete unused files from your memory card  
memory drive you are using does or USB Flash memory drive to make some  
not have enough free space to  
scan the document.  
free space and then try again.  
Paper Jam  
Paper is jammed in the machine. Open the Jam Clear Cover (at the back of  
the machine) and remove the jammed  
paper. (See Printer jam or paper  
jam on page 133.)  
Unable to CleanXX The machine has a mechanical  
Open the scanner cover and remove any  
foreign objects inside the machine. If the  
error message continues, do one of the  
following:  
problem.  
—OR—  
A foreign object such as a clip or  
ripped paper is in the machine.  
„ Disconnect the machine from the  
power for several minutes, then  
reconnect it. (The machine can be  
turned off for approximately 24 hours  
without losing faxes stored in the  
memory. See Transferring your faxes  
or Fax Journal report on page 131.)  
129  
     
Error Message  
Cause  
Action  
Unable to Init. XX The machine has a mechanical  
Open the scanner cover and remove any  
foreign objects inside the machine. If the  
error message continues, do one of the  
following:  
problem.  
—OR—  
A foreign object such as a clip or  
ripped paper is in the machine.  
„ Disconnect the machine from the  
power for several minutes, then  
reconnect it. (The machine can be  
turned off for approximately 24 hours  
without losing faxes stored in the  
memory. See Transferring your faxes  
or Fax Journal report on page 131.)  
Unable to Print XX The machine has a mechanical  
Open the scanner cover and remove any  
foreign objects inside the machine. If the  
error message continues, do one of the  
following:  
problem.  
—OR—  
A foreign object such as a clip or  
ripped paper is in the machine.  
„ Disconnect the machine from the  
power for several minutes, then  
reconnect it. (The machine can be  
turned off for approximately 24 hours  
without losing faxes stored in the  
memory. See Transferring your faxes  
or Fax Journal report on page 131.)  
Unable to Scan XX  
The machine has a mechanical  
problem.  
Open the scanner cover and remove any  
foreign objects inside the machine. If the  
error message continues, do one of the  
following:  
—OR—  
A foreign object such as a clip or  
ripped paper is in the machine.  
„ Disconnect the machine from the  
power for several minutes, then  
reconnect it. (The machine can be  
turned off for approximately 24 hours  
without losing faxes stored in the  
memory. See Transferring your faxes  
or Fax Journal report on page 131.)  
Unable to use Phone XX The machine has a mechanical  
Open the scanner cover and remove any  
foreign objects inside the machine. If the  
error message continues, do one of the  
following:  
problem.  
—OR—  
A foreign object such as a clip or  
ripped paper is in the machine.  
„ Disconnect the machine from the  
power for several minutes, then  
reconnect it. (The machine can be  
turned off for approximately 24 hours  
without losing faxes stored in the  
memory. See Transferring your faxes  
or Fax Journal report on page 131.)  
Unusable Device  
A broken device has been  
connected to the USB direct  
interface.  
Unplug the device from the USB direct  
interface, then press Power Save to turn  
the machine off and then on again.  
Disconnect device from  
front connector & turn  
machine off & then on  
130  
       
Troubleshooting and Routine Maintenance  
Error Message  
Cause  
Action  
Unusable Device  
A USB device or USB Flash  
memory drive that is not  
supported has been connected to  
the USB direct interface.  
Unplug the device from the USB direct  
interface.  
Please Disconnect  
USB Device.  
For more information, visit us at  
http://solutions.brother.com.  
Wrong Paper Size  
Paper is not the correct size.  
Load the correct size of paper (Letter,  
Legal or A4), and then press Mono Start  
or Colour Start.  
B
Error animation  
B
Note  
If there is an error message on the  
machine's LCD, after the faxes have been  
transferred, disconnect the machine from  
the power source for several minutes, and  
then reconnect it.  
Error animation displays step-by-step  
instructions when paper gets jammed or ink  
cartridges are empty. You can read the steps  
at your own pace by pressing c to see the  
next step and d to go backward. If you do not  
press a key after 1 minute the animation  
starts running automatically again.  
Transferring faxes to another fax machine  
B
If you have not set up your Station ID, you  
cannot enter fax transfer mode. (See Setting  
Your Station ID in the Quick Setup Guide.)  
Note  
You can press d, c or OK to pause the  
auto-animation and go back to step-by-  
step mode.  
a Press Stop/Exit to interrupt the error  
temporarily.  
Transferring your faxes or Fax  
Journal report  
b Press Menu.  
B
c Press a or b to choose Service.  
Press OK.  
If the LCD shows:  
„ Unable to CleanXX  
„ Unable to Init.XX  
„ Unable to PrintXX  
„ Unable to ScanXX  
„ Unable to use Phone XX  
d Press a or b to choose  
Data Transfer.  
Press OK.  
e Press a or b to choose Fax Transfer.  
Press OK.  
f Do one of the following:  
We recommend transferring your faxes to  
another fax machine or to your PC. (See  
Transferring faxes to another fax  
machine on page 131 or Transferring faxes  
to your PC on page 132.)  
„ If the LCD shows No Data, there  
are no faxes left in the machine's  
memory.  
Press Stop/Exit.  
You can also transfer the Fax Journal report  
to see if there are any faxes you need to  
transfer. (See Transferring Fax Journal report  
to another fax machine on page 132.)  
„ Enter the fax number to which faxes  
will be forwarded.  
g Press Mono Start.  
131  
         
e Press a or b to choose  
Report Trans..  
Press OK.  
Transferring faxes to your PC  
B
You can transfer the faxes from your  
machine's memory to your PC.  
f Enter the fax number to which Fax  
a Press Stop/Exit to interrupt the error  
Journal report will be forwarded.  
temporarily.  
g Press Mono Start.  
b Make sure you have installed MFL-Pro  
Suite on your PC, and then turn on PC  
FAX Receiving on the PC. (For details  
Document jam  
B
®
see PC- FAX receiving for Windows in  
the Software User’s Guide on the  
CD-ROM.)  
Documents can jam in the ADF unit if they are  
not inserted or fed properly, or if they are too  
long. Follow the steps below to clear a  
document jam.  
c Make sure you have set PC Fax  
Receive on the machine. (See PC Fax  
Receive on page 68.)  
Document is jammed in the top of the  
ADF unit  
If faxes are in the machine’s memory  
when you set up PC Fax Receive, the  
LCD will ask if you want to transfer the  
faxes to your PC.  
B
a Take out any paper from the ADF that is  
not jammed.  
d Do one of the following:  
b Open the ADF cover.  
„ To transfer all faxes to your PC,  
press 1. You will be asked if you want  
a backup print.  
c Pull the jammed document up and to the  
left.  
„ To exit and leave the faxes in the  
memory, press 2.  
e Press Stop/Exit.  
Transferring Fax Journal report to  
another fax machine  
B
If you have not set up your Station ID, you  
cannot enter fax transfer mode. (See Setting  
Your Station ID in the Quick Setup Guide.)  
a Press Stop/Exit to interrupt the error  
temporarily.  
d Close the ADF cover.  
e Press Stop/Exit.  
b Press Menu.  
c Press a or b to choose Service.  
Press OK.  
Note  
To avoid document jams close the ADF  
cover properly by pressing it down in the  
middle.  
d Press a or b to choose  
Data Transfer.  
Press OK.  
132  
         
Troubleshooting and Routine Maintenance  
b Pull out the jammed paper (1) and press  
Stop/Exit.  
Document is jammed inside the ADF  
unit  
B
1
a Take out any paper from the ADF that is  
not jammed.  
b Lift the document cover.  
c Pull the jammed document out to the  
B
left.  
„ If you cannot remove the jammed  
paper from the front side, or the error  
message still appears on the LCD  
after you remove the jammed paper,  
please go to the next step.  
c Remove the Jam Clear Cover (1) from  
the back of the machine. Pull the  
jammed paper out of the machine.  
d Close the document cover.  
e Press Stop/Exit.  
Printer jam or paper jam  
B
Take out the jammed paper depending on  
where it is jammed in the machine. Open and  
close the scanner cover to clear the error.  
a Pull the paper tray (1) out of the  
machine.  
1
1
133  
   
e Using both hands, use the plastic tabs  
on both sides of the machine to lift the  
scanner cover (1) until it locks securely  
into the open position.  
CAUTION  
DO NOT place the jam clear cover face down  
as shown in the illustration. Doing this may  
damage the cover and cause paper jams.  
Make sure that there is no jammed  
paper left in the corners of the machine.  
1
Note  
If the paper is jammed under the print  
head, unplug the machine from the power  
source, and then move the print head to  
take out the paper.  
f Lift the scanner cover to release the  
lock (1). Gently push the scanner cover  
support down (2) and close the scanner  
cover (3).  
d Put the Jam Clear Cover back on.  
Make sure the cover is set properly.  
134  
Troubleshooting and Routine Maintenance  
g Push the paper tray firmly back into the  
Telephone line interference  
B
machine.  
If you are having problems sending or  
receiving a fax due to possible interference  
on the telephone line, you can change the  
compatibility setting, which reduces the  
modem speed to minimise errors.  
Note  
Make sure you pull out the paper support  
until it clicks.  
B
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Miscellaneous.  
Press OK.  
d Press a or b to choose  
Compatibility.  
e Press d or c to choose Normal(or  
Basic).  
Dial Tone detection  
B
When you send a fax automatically, by  
default your machine will wait for a fixed  
amount of time before it starts to dial the  
number. By changing the Dial Tone setting to  
Detectionyou can make your machine dial  
as soon as it detects a dial tone. This setting  
can save a small amount of time when  
sending a fax to many different numbers. If  
you change the setting and start having  
problems with dialling you should change  
back to the factory No Detectionsetting.  
„ Basiccuts the modem speed to  
9600 bps. Unless interference is a  
recurring problem on your telephone  
line, you may prefer to use it only  
when needed.  
„ Normalsets the modem speed at  
14400 bps. (factory setting)  
Press OK.  
f Press Stop/Exit.  
a Press Menu.  
Note  
When you change the compatibility to  
Basic, the ECM feature is only available  
for colour fax sending.  
b Press a or b to choose  
Initial Setup.  
Press OK.  
c Press a or b to choose Dial Tone.  
d Press d or c to choose Detectionor  
No Detection.  
Press OK.  
e Press Stop/Exit.  
135  
     
Routine maintenance  
B
Replacing the ink cartridges  
B
Your machine is equipped with an ink dot  
counter. The ink dot counter automatically  
monitors the level of ink in each of the 4  
cartridges. When the machine detects an ink  
cartridge is running out of ink, the machine  
will tell you with a message on the LCD.  
The LCD will tell you which ink cartridge is low  
or needs replacing. Be sure to follow the LCD  
prompts to replace the ink cartridges in the  
correct order.  
c Open the new ink cartridge bag for the  
colour shown on the LCD, and then take  
out the ink cartridge.  
Even though the machine tells you that an ink  
cartridge is empty, there will be a small  
amount of ink left in the ink cartridge. It is  
necessary to keep some ink in the ink  
cartridge to prevent air from drying out and  
damaging the print head assembly.  
d Remove the protective yellow cap (1).  
1
a Open the ink cartridge cover.  
If one or more ink cartridges are empty,  
for example Black, the LCD shows  
Ink Emptyand  
Black.  
b Pull the lock release lever down and  
take out the ink cartridge for the colour  
shown on the LCD.  
Improper Setup  
DO NOT touch the area shown in the  
illustration below.  
136  
     
Troubleshooting and Routine Maintenance  
Note  
WARNING  
If the protective yellow caps come off  
when you open the bag, the cartridge will  
not be damaged.  
If ink gets in your eyes, wash them out with  
water at once and call a doctor if you are  
concerned.  
e Each colour has its own correct position.  
Insert the ink cartridge in the direction of  
the arrow on the label.  
B
CAUTION  
DO NOT take out ink cartridges if you do  
not need to replace them. If you do so, it  
may reduce the ink quantity and the  
machine will not know the quantity of ink left  
in the cartridge.  
brother  
M
f Lift the lock release lever and push it  
until it clicks, and then close the ink  
cartridge cover.  
DO NOT touch the cartridge insertion slots.  
If you do so, the ink may stain your skin.  
If ink stains your skin or clothing, wash with  
soap or detergent at once.  
If you mix the colours by installing an ink  
cartridge in the wrong position, clean the  
print head several times after correcting the  
cartridge installation.  
Once you open an ink cartridge, install it in  
the machine and use it up within six months  
of installation. Use unopened ink cartridges  
by the expiration date written on the  
cartridge package.  
g The machine will automatically reset the  
ink dot counter.  
Note  
DO NOT dismantle or tamper with the ink  
cartridge, this can cause the ink to leak out  
of the cartridge.  
• If you replaced an ink cartridge, the LCD  
will ask you to verify that it was a brand  
new one. (For example,  
Did You Change  
Black) For each  
new cartridge you installed, press 1 (Yes)  
to automatically reset the ink dot counter  
for that colour. If the ink cartridge you  
installed is not a brand new one, be sure  
to press 2 (No).  
• If the LCD shows No Cartridgeafter  
you install the ink cartridges, check that  
the ink cartridges are installed properly.  
137  
Brother multifunction machines are  
Clean the outside of the machine as  
follows:  
designed to work with ink of a particular  
specification and will work to a level of  
optimum performance when used with  
genuine Brother Branded ink cartridges.  
Brother cannot guarantee this optimum  
performance if ink or ink cartridges of other  
specifications are used. Brother does not  
therefore recommend the use of cartridges  
other than genuine Brother Branded  
cartridges or the refilling of empty  
B
a Pull the paper tray (1) completely out of  
the machine.  
1
cartridges with ink from other sources. If  
damage is caused to the print head or other  
parts of this machine as a result of using  
incompatible products with this machine,  
any repairs required as a result may not be  
covered by the warranty.  
b Wipe the outside of the machine with a  
soft cloth to remove dust.  
Cleaning the outside of the  
machine  
B
CAUTION  
Use neutral detergents. Cleaning with  
volatile liquids such as thinner or benzine will  
damage the outside surface of the machine.  
c Remove anything that is stuck inside the  
DO NOT use cleaning materials that  
contain ammonia.  
paper tray.  
d Wipe the paper tray with a soft cloth to  
DO NOT use isopropyl alcohol to remove dirt  
from the control panel. It may crack the panel.  
remove dust.  
e Put the paper tray firmly back in the  
machine.  
138  
 
Troubleshooting and Routine Maintenance  
Cleaning the scanner  
B
Cleaning the machine printer  
platen  
B
a Lift the document cover (1). Clean the  
scanner glass (2) and the white plastic  
(3) with a soft lint-free cloth moistened  
with a non-flammable glass cleaner.  
WARNING  
Be sure to unplug the machine from the  
electrical socket before cleaning the printer  
platen (1).  
1
B
3
If ink is scattered on or around the printer  
platen wipe it off with a soft, dry, lint-free  
cloth.  
a Using both hands, use the plastic tabs  
on both sides of the machine to lift the  
scanner cover until it locks securely into  
the open position.  
2
b Clean the machine printer platen (1).  
b In the ADF unit, clean the white bar (1)  
and the glass strip (2) with a lint-free  
cloth moistened with a non-flammable  
glass cleaner.  
1
2
Note  
1
In addition to cleaning the glass strip with  
a non-flammable glass cleaner, run your  
finger tip over the glass strip to see if you  
can feel anything on it. If you feel dirt or  
debris, clean the glass strip again  
concentrating on that area. You may need  
to repeat the cleaning process three or  
four times. To test, make a copy after each  
cleaning.  
139  
       
c Clean the Paper Pick-up Roller (1) with  
Cleaning the paper pick-up  
roller  
isopropyl alcohol on a cotton swab.  
B
a Pull the paper tray completely out of the  
machine.  
b Unplug the machine from the electrical  
socket and remove the Jam Clear  
Cover (1).  
1
1
d Put the Jam Clear Cover back on.  
Make sure the cover is set properly.  
e Put the paper tray firmly back in the  
machine.  
f Re-connect the power cord.  
CAUTION  
Cleaning the print head  
B
DO NOT place the jam clear cover face down  
as shown in the illustration. Doing this may  
damage the cover and cause paper jams.  
To maintain print quality, the machine will  
automatically clean the print head. You can  
start the cleaning process manually if there is  
a print quality problem.  
Clean the print head and ink cartridges if you  
get a horizontal line in the text or graphics on  
your printed pages. You can clean Black only,  
three colours at a time  
(Cyan/Yellow/Magenta), or all four colours at  
once.  
Cleaning the print head consumes ink.  
Cleaning too often uses ink unnecessarily.  
CAUTION  
DO NOT touch the print head. Touching the  
print head may cause permanent damage  
and may void the print head's warranty.  
140  
       
Troubleshooting and Routine Maintenance  
a Do one of the following:  
„ (MFC-680CN)  
c Press a or b to choose Test Print.  
Press OK.  
Press Ink Management and go to  
step c.  
d
Press  
Press OK.  
a
or  
b
to choose Print Quality.  
„ (MFC-885CW)  
Press Menu.  
e Press Colour Start.  
The machine begins printing the Print  
Quality Check Sheet.  
B
b (MFC-885CW)  
Press  
a
or  
b
to choose Ink  
.
f Check the quality of the four colour  
Press OK.  
blocks on the sheet.  
c Press a or b to choose Cleaning.  
Press OK.  
g The LCD asks you if the print quality is  
OK.  
Do one of the following:  
d Press a or b to choose Black, Coloror  
All.  
„ If all lines are clear and visible, press  
1 (Yes) to finish the Print Quality  
check and go to step k.  
Press OK.  
The machine cleans the print head. When  
cleaning is finished, the machine will go  
back to standby mode automatically.  
„ If you can see missing short lines as  
shown below, press 2 to choose No.  
Note  
OK  
Poor  
If you clean the print head at least five  
times and the print has not improved, call  
your Brother dealer.  
h The LCD asks you if the print quality is  
OK for black and three colours.  
Press 1 (Yes) or 2 (No).  
Checking the print quality  
B
If faded or streaked colours and text appear  
on your output, some of the nozzles may be  
clogged. You can check this by printing the  
Print Quality Check Sheet and looking at the  
nozzle check pattern.  
i The LCD asks you if you want to start  
cleaning.  
Press 1 (Yes).  
The machine starts cleaning the print  
head.  
a Do one of the following:  
„ (MFC-680CN)  
j After cleaning is finished, press  
Colour Start.  
Press Ink Management and go to  
step c.  
The machine starts printing the Print  
Quality Check Sheet again and then  
return to step f.  
„ (MFC-885CW)  
Press Menu.  
b (MFC-885CW)  
Press  
a
or  
b
to choose Ink.  
Press OK.  
141  
         
k Press Stop/Exit.  
Checking the print alignment  
B
If you repeat this procedure at least five  
times and the print quality is still poor,  
replace the ink cartridge for the clogged  
colour.  
You may need to adjust the print alignment  
after transporting the machine if your printed  
text becomes blurred or images become faded.  
After replacing the ink cartridge, check  
the print quality. If the problem still  
exists, repeat the cleaning and test print  
procedures at least five times for the  
new ink cartridge. If ink is still missing,  
call your Brother dealer.  
a Do one of the following:  
„ (MFC-680CN)  
Press Ink Management and go to  
step c.  
„ (MFC-885CW)  
CAUTION  
Press Menu, then press a or b to  
choose Ink.  
Press OK.  
DO NOT touch the print head. Touching the  
print head may cause permanent damage  
and may void the print head's warranty.  
b Press a or b to choose Test Print.  
Press OK.  
c Press a or b to choose Alignment.  
Press OK.  
Note  
d Press Mono Start or Colour Start.  
The machine starts printing the  
Alignment Check Sheet.  
i
e Check the 600 dpi and 1200 dpi test  
prints to see if number 5 most closely  
matches number 0.  
When a print head  
nozzle is clogged  
the printed  
sample looks like  
this.  
After the print  
head nozzle is  
cleaned, the  
horizontal lines  
are gone.  
f Do one of the following:  
„ If the number 5 samples of both the  
600 dpi and 1200 dpi test prints are  
the best matches, press 1 (Yes) to  
finish the Alignment Check and go to  
step i.  
„ If another test print number is a  
better match for either 600 dpi or  
1200 dpi, press 2 (No) to choose it.  
g For 600 dpi, press the number of the test  
print that most closely matches the  
number 0 sample (1-8).  
h For 1200 dpi, press the number of the  
test print that most closely matches the  
number 0 sample (1-8).  
i Press Stop/Exit.  
142  
         
Troubleshooting and Routine Maintenance  
Uninstalling the handset and handset  
cradle  
Checking the ink volume  
B
B
Although an ink volume icon appears on the  
LCD, you can use the Ink Management key  
or Menu, a or b keys to see a large graph  
showing the ink that is left in each cartridge.  
a Unplug the curled handset cord from the  
machine.  
a Do one of the following:  
„ (MFC-680CN)  
B
Press Ink Management and go to  
step c.  
„ (MFC-885CW)  
Press Menu.  
b (MFC-885CW)  
Press  
a
or  
b
to choose Ink.  
Press OK.  
b Pull the tab (1) back and hold it in  
position as you push the cradle (2) to the  
back of the machine.  
c Press a or b to choose Ink Volume.  
Press OK.  
The LCD shows the ink volume.  
1
d Press Stop/Exit.  
Note  
You can check the ink volume from your  
®
computer. (See Printing for Windows or  
®
Printing and Faxing for Macintosh in the  
Software User’s Guide on the CD-ROM.)  
Uninstalling and installing the  
handset and handset cradle  
(MFC-680CN only)  
2
B
c Attach the side cover.  
If you do not use the handset you can remove  
the handset and handset cradle.  
143  
   
c Connect the curled handset cord to the  
Installing the handset and handset  
cradle  
machine.  
B
a Remove the side cover.  
Note  
If you cannot open the cover with your  
hand, use a coin to open it.  
b Align the recessed arrows on the cradle  
with those on the machine, and then  
slide the cradle toward the front of the  
machine until it clicks into place.  
144  
Troubleshooting and Routine Maintenance  
Machine Information  
B
Packing and shipping  
the machine  
B
Checking the serial number  
B
When you transport the machine, use the  
packing materials that came with your  
machine. If you do not pack the machine  
properly, you could void your warranty.  
You can see the machine’s serial number on  
the LCD.  
a Press Menu.  
B
CAUTION  
b Press a or b to choose  
Machine Info..  
Press OK.  
It is important to allow the machine to ‘park’  
the print head after a print job. Listen  
carefully to the machine before unplugging  
it to make sure that all mechanical noise  
has stopped. Not allowing the machine to  
finish this parking process may lead to print  
problems and possible damage to the print  
head.  
c Press a or b to choose Serial No..  
Press OK.  
d Press Stop/Exit.  
a Open the ink cartridge cover.  
b Pull the lock release levers down and  
take out all the ink cartridges. (See  
Replacing the ink  
cartridges on page 136.)  
c Install the yellow protective part, lift each  
lock release lever and push it until it  
clicks and then close the ink cartridge  
cover.  
145  
     
i (MFC-885CW) Rotate the machine’s  
CAUTION  
antenna to the down position.  
If you are not able to find the yellow  
protective part, DO NOT remove the ink  
cartridges before shipping. It is essential  
that the machine be shipped with either the  
yellow protective part or the ink cartridges  
in position. Shipping without them will  
cause damage to your machine and may  
void your warranty.  
d Unplug the machine from the telephone  
wall socket and take the telephone line  
cord out of the machine.  
j Wrap the machine in the bag and put it  
in the original carton with the original  
packing material.  
e Unplug the machine from the electrical  
socket and from the machine.  
f Using both hands, use the plastic tabs  
on both sides of the machine to lift the  
scanner cover until it locks securely into  
the open position. Then unplug the  
interface cable from the machine, if it is  
connected.  
g Lift the scanner cover (1) to release the  
lock. Gently push the scanner cover  
support down (2) and close the scanner  
cover (3).  
h If your machine has a handset, remove  
it and the handset curled cord.  
146  
Troubleshooting and Routine Maintenance  
k Pack the printed materials in the original  
carton as shown in the illustration. Do  
not pack the used ink cartridges in the  
carton.  
MFC-885CW  
B
B
MFC-680CN  
B
l Close the carton and tape it shut.  
147  
Menu and Features  
C
C
On-screen  
programming  
Mode and menu keys  
C
C
Access the main menu.  
Your machine is designed to be easy to use  
with LCD on-screen programming using the  
menu keys. User-friendly programming helps  
you take full advantage of all the menu  
selections your machine has to offer.  
Access its menu of temporary  
settings.  
Since your programming is done on the LCD,  
we have created step-by-step on-screen  
instructions to help you program your  
machine. All you need to do is follow the  
instructions as they guide you through the  
menu selections and programming options.  
a
b
d
Scroll through the current menu  
level.  
Menu table  
C
Go back to the previous menu  
level.  
You can program your machine by using the  
Menu table that begins on page 149. These  
pages list the menu selections and options.  
c
Go to the next menu level.  
„ Go to the next menu level.  
„ Accept an option.  
Memory storage  
C
„ Cancel the current operation.  
Even if there is a power failure, you will not  
lose the settings you have chosen using the  
Menu key because they are stored  
permanently. Also, you will not lose your  
settings in the PhotoCapture, Fax and Copy  
mode key menus if you have chosen  
Set New Default. You may have to reset  
the date and time.  
„ Go back to the previous menu  
level.  
„ Stop the current operation.  
Note  
During a power failure the machine will  
retain messages that are in the memory  
for approximately 24 hours.  
148  
         
Menu and Features  
Menu table  
C
The menu table will help you understand the menu selections and options that are found in the  
machine's programs. The factory settings are shown in Bold with an asterisk.  
Menu (  
)
Level1  
Level2  
Level3  
Options  
Off  
Descriptions  
Page  
General Setup Mode Timer  
—
Sets the time to return to  
Fax mode.  
22  
0Sec  
C
30Secs  
1Min  
2Mins*  
5Mins  
Paper Type  
Paper Size  
Volume  
—
—
Plain Paper*  
Inkjet Paper  
Sets the type of paper in  
the paper tray.  
23  
Brother Photo  
Other Photo  
Transparency  
Letter  
Sets the size of the paper 23  
in the paper tray.  
Legal  
A4*  
A5  
10x15cm  
Off  
Ring  
Adjusts the ring volume.  
24  
24  
24  
25  
Low  
Med*  
High  
Off  
Beeper  
Speaker  
—
Adjusts the volume level  
of the beeper.  
Low*  
Med  
High  
Off  
Adjusts the speaker  
volume.  
Low  
Med*  
High  
Auto Daylight  
On*  
Changes for Daylight  
Savings Time  
automatically.  
Off  
The factory settings are shown in Bold with an asterisk.  
149  
   
Level1  
Level2  
Level3  
Options  
Descriptions  
Page  
General Setup P.Save Setting  
—
Fax Receive:On  
*
Customizes the  
21  
Power Save key not to  
receive faxes in power  
save mode.  
(Continued)  
Fax Receive:Off  
LCD Settings  
LCD Contrast Light  
Adjusts the contrast of the 25  
LCD.  
Med*  
Dark  
Backlight  
Dim Timer  
Light*  
You can adjust the  
brightness of the LCD  
backlight.  
25  
Dark  
Off  
You can set how long the 26  
LCD backlight stays on for  
after the last key press.  
10Secs  
20Secs  
30Secs*  
Off*  
Off Timer  
You can set how long the 26  
LCD stays on for after the  
last key press.  
1Min  
2Mins  
3Mins  
5Mins  
10Mins  
30Mins  
Wallpaper  
—
You can choose the  
wallpaper of the LCD.  
27  
Echo Control  
—
level1*  
level2  
level3  
level4  
Adjusts the Echo Control  
level.  
See  
DECT™  
Handset  
BCL-D20  
User’s  
(MFC-885CW  
only)  
Guide  
Ink  
Test Print  
Cleaning  
—
—
Print Quality  
Alignment  
Black  
Checks the print quality  
and the alignment.  
141  
140  
(MFC-885CW  
only)  
Cleans the print head.  
Color  
All  
Ink Volume  
—
—
Checks the available ink  
volume.  
143  
The factory settings are shown in Bold with an asterisk.  
150  
Menu and Features  
Level1  
Level2  
Level3  
Options  
Descriptions  
Page  
Fax  
Setup Receive Ring Delay  
Ring Delay  
Sets the number of rings  
before the machine  
answers in Fax Only or  
Fax/Tel mode.  
41  
0
1
2*  
3
4
5
6
7
8
C
(Example for theUK)  
Toll Saver  
On  
Cost saving feature: the  
machine rings 2 times if  
there are messages and 4  
times if there are no  
messages, soyoucanhang  
up and not pay for the call.  
64  
41  
Off*  
F/T Ring Time 20Sec  
Sets the pseudo/double-  
ring time in Fax/Tel mode.  
30Sec*  
40Sec  
70Sec  
On*  
Fax Detect  
Receives fax messages  
without pressing the  
Mono Start or  
42  
52  
Semi  
Off  
Colour Start key.  
Remote Codes On*  
Allows you to answer all  
calls at an extension or  
external telephone and  
use codes to turn the  
machine on or off. You  
can personalize these  
codes.  
(l51, #51)  
Off  
Auto Reduction On*  
Off  
Cuts the size of incoming 43  
faxes.  
Memory Receive On*  
Automatically stores any  
incoming faxes in its  
memory if it runs out of  
paper.  
43  
Off  
The factory settings are shown in Bold with an asterisk.  
151  
Level1  
Level2  
Level3  
Options  
Descriptions  
Page  
Fax  
Report Setting XMIT Report  
On  
Initial setup for  
74  
Transmission Verification  
Report and Fax Journal  
Report.  
(Continued)  
On+Image  
Off*  
Off+Image  
Journal Period Off  
Every 50 Faxes  
74  
*
Every 6 Hours  
Every 12 Hours  
Every 24 Hours  
Every 2 Days  
Every 7 Days  
Advanced Fax  
Operation  
Forward/Store Off*  
Sets the machine to  
65  
forward fax messages or  
to store incoming faxes in  
the memory (so you can  
retrieve them while you  
are away from your  
Fax Forward  
Fax Storage  
Fax Preview  
PC Fax Receive machine) to preview or  
send faxes to your PC.  
Remote Access ---l  
Set your own code for  
Remote Retrieval.  
71  
44  
37  
Print Document  
—
—
Prints incoming faxes  
stored in the memory.  
Remaining Jobs  
Setup TAD  
—
Check which jobs are in  
the memory and lets you  
cancel chosen jobs.  
OGM  
TAD Message  
F/T Message  
Play/Record or erase the  
outgoing message.  
61  
64  
ICM Max.Time 30Sec*  
Choose the maximum  
length of incoming  
messages.  
60Sec  
120Sec  
180Sec  
ICM Rec.Monitr On*  
Allows you to turn the  
speaker volume for voice  
messages as they come in  
On or Off.  
64  
28  
Off  
Miscellaneous Mem Security  
—
Prohibits most functions  
except receiving faxes into  
memory.  
Compatibility Normal*  
Adjusts the modem speed 135  
to help resolve  
transmission problems.  
Basic  
BT Call Sign On  
Uses with BT Call Sign.  
48  
(U.K. Only)  
Off*  
The factory settings are shown in Bold with an asterisk.  
152  
Menu and Features  
Level1  
Level2  
Level3  
Options  
Descriptions  
Page  
Fax  
Miscellaneous Caller ID  
On*  
View or print a list of the  
last 30 Caller IDs stored in  
the memory.  
46  
(Continued)  
(Continued)  
(U.K. and  
Off  
Ireland only)  
Display ID  
Print Report  
LAN  
See the table below  
The factory settings are shown in Bold with an asterisk.  
C
LAN menu  
Level1  
Level2  
Level3  
Level4  
Options  
Auto*  
Descriptions  
LAN  
TCP/IP  
BOOT Method  
—
Chooses the  
BOOT method  
that best suits  
your needs.  
(MFC-680CN  
only)  
Static  
RARP  
BOOTP  
DHCP  
IP Address  
Subnet Mask  
Gateway  
—
—
—
[000-255].  
Enter the IP  
address.  
[000-255].  
[000-255].  
[000-255]  
[000-255].  
[000-255].  
Enter the Subnet  
mask.  
[000-255].  
[000-255]  
[000-255].  
[000-255].  
[000-255].  
[000-255]  
Enter the  
Gateway  
address.  
Node Name  
—
—
BRNXXXXXXXXXXXX Enter the Node  
name.  
WINS Config  
Auto*  
Chooses the  
WINS  
configuration  
mode.  
Static  
WINS Server  
—
(
Primary  
)
Specifies the IP  
000.000.000.000 address of the  
primary or  
secondary  
server.  
(
Secondary  
)
000.000.000.000  
See Network User's Guide on the CD-ROM  
The factory settings are shown in Bold with an asterisk.  
153  
Level1  
Level2  
Level3  
Level4  
Options  
Primary  
Descriptions  
LAN  
TCP/IP  
DNS Server  
—
(
)
Specifies the IP  
000.000.000.000 address of the  
(MFC-680CN  
only)  
(Continued)  
primary or  
secondary  
server.  
(Secondary)  
000.000.000.000  
(Continued)  
APIPA  
—
—
On*  
Automatically  
allocates the IP  
address from the  
link-localaddress  
range.  
Off  
Setup Misc.  
Ethernet  
Auto*  
Chooses the  
Ethernet link  
mode.  
100B-FD  
100B-HD  
10B-FD  
10B-HD  
Yes  
Factory Reset  
Wired LAN  
—
—
Restores all  
network settings  
to the factory  
default.  
No  
LAN  
TCP/IP  
BOOT Method  
Auto*  
Chooses the  
BOOT method  
that best suits  
your needs.  
Static  
(MFC-885CW  
only)  
RARP  
BOOTP  
DHCP  
IP Address  
Subnet Mask  
Gateway  
[000-255].  
[000-255].  
[000-255].  
[000-255]  
[000-255].  
[000-255].  
[000-255].  
[000-255]  
[000-255].  
[000-255].  
[000-255].  
[000-255]  
Enter the IP  
address.  
Enter the Subnet  
mask.  
Enter the  
Gateway  
address.  
Node Name  
BRNXXXXXXXXXXXX Enter the Node  
name.  
WINS Config  
Auto*  
Chooses the WINS  
configuration mode.  
Static  
See Network User's Guide on the CD-ROM  
The factory settings are shown in Bold with an asterisk.  
154  
Menu and Features  
Level1  
Level2  
Level3  
Level4  
Options  
Descriptions  
LAN  
Wired LAN  
TCP/IP  
WINS Server  
(Primary)  
Specifies the IP  
000.000.000.000 address of the  
(MFC-885CW  
only)  
(Continued)  
(Continued)  
primary or  
secondary server  
(Secondary)  
.
000.000.000.000  
(Continued)  
DNS Server  
APIPA  
(Primary)  
000.000.000.000 address of the  
Specifies the IP  
primary or  
secondary server.  
(Secondary)  
000.000.000.000  
On*  
Automatically  
allocates the IP  
address from the  
link-localaddress  
range.  
C
Off  
Ethernet  
Auto*  
Chooses the  
Ethernet link  
mode.  
100B-FD  
100B-HD  
10B-FD  
10B-HD  
WLAN  
TCP/IP  
BOOT Method  
Auto*  
Chooses the  
BOOT method  
that best suits  
your needs.  
Static  
RARP  
BOOTP  
DHCP  
IP Address  
Subnet Mask  
Gateway  
[000-255].  
Enter the IP  
address.  
[000-255].  
[000-255].  
[000-255]  
[000-255].  
Enter the Subnet  
mask.  
[000-255].  
[000-255].  
[000-255]  
[000-255].  
Enter the  
Gateway  
address.  
[000-255].  
[000-255].  
[000-255]  
Node Name  
BRWXXXXXXXXXXXX Enter the Node  
name.  
WINS Config  
Auto*  
Chooses the WINS  
configuration mode.  
Static  
See Network User's Guide on the CD-ROM  
The factory settings are shown in Bold with an asterisk.  
155  
Level1  
Level2  
Level3  
Level4  
Options  
Descriptions  
LAN  
WLAN  
TCP/IP  
WINS Server  
(Primary)  
Specifies the IP  
000.000.000.000 address of the  
(MFC-885CW  
only)  
(Continued)  
(Continued)  
primary or  
secondary server.  
(Secondary)  
000.000.000.000  
(Continued)  
DNS Server  
APIPA  
(Primary)  
000.000.000.000 address of the  
Specifies the IP  
primary or  
secondary server.  
(Secondary)  
000.000.000.000  
On*  
Automatically  
allocates the IP  
address from the  
link-localaddress  
range.  
Off  
Setup Wizard  
—
—
You can  
configure your  
print server.  
SecureEasySetup  
You can  
configure the  
wireless network  
easily.  
AOSS  
—
You can  
configure the  
wireless network  
easily.  
WLAN Status  
Status  
Signal  
—
—
You can see the  
current wireless  
network status.  
You can see the  
current wireless  
network signal  
strength.  
SSID  
—
—
You can see the  
current SSID.  
Comm. Mode  
You can see the  
current  
Communication  
Mode.  
Network I/F  
—
—
Wired LAN*  
You can choose  
the network  
connection type.  
WLAN  
Factory Reset  
Yes  
No  
Restores all  
wired and  
wireless network  
settings to the  
factory default.  
See Network User's Guide on the CD-ROM  
The factory settings are shown in Bold with an asterisk.  
156  
Menu and Features  
Menu (  
) (continued)  
Level1  
Level2  
Level3  
Options  
Descriptions  
Page  
Print Reports XMIT Verify  
—
—
Prints these lists and  
reports.  
75  
Help List  
—
—
—
—
—
—
—
—
—
—
Quick Dial  
Fax Journal  
User Settings  
Network Config —  
C
Machine Info. Serial No.  
—
Lets you check the serial  
number of your machine.  
145  
Initial Setup Receive Mode  
—
Fax Only*  
Choose the receive mode 39  
that best suits your needs.  
(MFC-680CN  
only)  
Fax/Tel  
Manual  
Receive Mode  
—
Fax Only  
Fax/Tel*  
Choose the receive mode 39  
that best suits your needs.  
(MFC-885CW  
only)  
Manual  
Date&Time  
—
—
—
Puts the date and time on SeeQuick  
the LCD and in headings  
of faxes you send.  
Setup  
Guide  
Station ID  
Station ID Fax: Set your name and fax  
number to appear on each  
page you fax.  
Station ID Name:  
Tone/Pulse  
Dial Tone  
—
—
—
Tone*  
Choose the dialling mode.  
Pulse  
Detection  
Turns Dial Tone Detection 135  
on or off.  
No Detection*  
Normal*  
Phone Line Set  
Choose the telephone line 48  
type.  
PBX  
ISDN  
—
Register Handset  
—
Sets the machine to  
register the cordless  
handset.  
See  
DECT™  
Handset  
BCL-D20  
User’s  
(MFC-885CW  
only)  
Guide  
The factory settings are shown in Bold with an asterisk.  
157  
Fax (  
)
Level1  
Level2  
Level3  
Options  
Descriptions  
Page  
Fax Resolution  
—
—
Standard*  
Sets the resolution for  
outgoing faxes.  
36  
Fine  
S.Fine  
Photo  
Contrast  
—
—
—
Auto*  
Changes the lightness or  
darkness of faxes you send.  
35  
Light  
Dark  
Speed Dial  
Search  
Alphabetical You can dial by pressing only 54  
Order  
a few keys (and Start).  
Numerical  
Order  
Set Speed Dial  
Setup Groups  
—
—
Stores Speed Dial numbers, 56  
so you can dial by pressing  
only a few keys (and Start).  
—
—
—
—
Sets up a Group number for 59  
Broadcasting.  
Outgoing Call Make a phone  
call  
You can choose a number  
from the Outgoing Call  
history and then make a  
telephone call to it, send a  
fax to it, add it to Speed Dial,  
or delete it.  
55  
55  
34  
Send a fax  
Add to Speed  
Dial  
Delete  
Caller ID hist. Make a phone  
—
—
—
—
You can choose a number  
from the Caller ID history and  
then make a telephone call  
to it, send a fax to it, add it to  
Speed Dial, or delete it.  
call  
(For U.K. and  
Ireland only)  
Send a fax  
Add to Speed  
Dial  
Delete  
Broadcasting  
Add Number  
Speed Dial  
You can send the same fax  
message to more than one  
fax number.  
Complete  
Delayed Fax  
Batch TX  
—
—
—
On  
Sets the time of day in  
24-hour format that the  
delayed faxes will be sent.  
37  
37  
Off*  
—
—
On  
Combines delayed faxes to  
the same fax number at the  
same time of day into one  
transmission.  
Off*  
Real Time TX  
—
On  
You can send a fax without  
using the memory.  
36  
Off*  
The factory settings are shown in Bold with an asterisk.  
158  
Menu and Features  
Level1  
Level2  
Level3  
Options  
Descriptions  
Page  
78  
Polled TX  
—
—
Standard  
Sets up the document on  
your machine to be retrieved  
by another fax machine.  
Secure  
Off*  
Polling RX  
—
—
Standard  
Secure  
Timer  
Off*  
Sets up your machine to poll 76  
another fax machine.  
Overseas Mode  
Scan Size  
—
—
—
—
On  
If you are having difficulty  
sending faxes overseas, set  
this to On.  
37  
33  
C
Off*  
A4*  
Adjust the scan area of the  
scanner glass to the size of  
the document.  
Letter  
Set New Default  
Factory Reset  
—
—
—
—
Yes  
You can save your fax  
settings.  
38  
38  
No  
Yes  
No  
You can restore all settings  
to the factory settings.  
The factory settings are shown in Bold with an asterisk.  
Scan (  
)
Level1  
Option1  
Option2  
Option3  
Descriptions  
Page  
Scan to E-mail  
Scan to Image  
Scan to OCR  
Scan to File  
—
—
—
You can scan a monochrome See  
or a colour document into  
your E-mail application.  
Software  
User's  
Guideon  
the  
—
—
—
—
—
—
—
—
—
You can scan a colour picture  
into your graphics  
application.  
CD-ROM  
You can have your text  
document converted to an  
editable text file.  
You can scan a monochrome  
or a colour document into  
your computer.  
Scan to Media Color 150 dpi* PDF*/JPEG  
(File Name)  
You can choose the scan  
resolution, file format and  
enter a file name for your  
document.  
102  
(when a memory  
Color 300 dpi  
Color 600 dpi  
PDF*/JPEG  
PDF*/JPEG  
XXXXXX  
card or USBFlash  
memory drive is  
inserted)  
B/W 200x100 dpi TIFF*/PDF  
B/W 200 dpi TIFF*/PDF  
The factory settings are shown in Bold with an asterisk.  
159  
Copy (  
)
Level1  
Level2  
Level3  
Options  
Descriptions  
Page  
Quality  
—
—
Fast  
Choose the Copy resolution 81  
for your type of document.  
Normal*  
Best  
Enlarge/Reduce  
—
—
50%  
You can choose the  
enlargement or reduction  
ratio for your type of  
document.  
81  
69% A4iA5  
78% LGLiLTR  
83% LGLiA4  
93% A4iLTR  
97% LTRiA4  
100%*  
104% EXEiLTR  
142% A5iA4  
186%10x15cm  
i
LTR  
A4  
198% 10x15cm  
i
200%  
Custom(25-400%)  
Paper Type  
Paper Size  
Brightness  
Contrast  
—
—
—
—
—
—
—
—
Plain Paper*  
Choose the paper type that 84  
matches the paper in the  
tray.  
Inkjet Paper  
Brother Photo  
Other Photo  
Transparency  
Letter  
Choose the paper size that 84  
matches the paper in the  
tray.  
Legal  
A4*  
A5  
10x15cm  
Adjusts the brightness of  
copies.  
83  
84  
Light  
+2  
+1  
-1  
-2  
Dark  
Adjusts the contrast of  
copies.  
+2  
+1  
-1  
-2  
The factory settings are shown in Bold with an asterisk.  
160  
Menu and Features  
Level1  
Level2  
Level3  
Options  
Descriptions  
Page  
RED Adjust  
—
Adjusts the amount of Red 84  
in copies.  
+2  
+1  
-1  
-2  
GREEN Adjust  
BLUE Adjust  
—
—
Adjusts the amount of  
Green in copies.  
+2  
+1  
-1  
-2  
C
Adjusts the amount of Blue  
in copies.  
+2  
+1  
-1  
-2  
Stack/Sort  
—
—
—
—
Stack*  
You can choose to stack or 83  
sort multiple copies.  
Sort  
Page Layout  
Off(1 in 1)*  
You can make N in 1 or  
Poster copies.  
82  
2 in 1 (P)  
2 in 1 (L)  
4 in 1 (P)  
4 in 1 (L)  
Poster(3 x 3)  
Yes  
Set New Default  
Factory Reset  
—
—
—
—
You can save your copy  
settings.  
85  
No  
Yes  
You can restore all settings 85  
to the factory settings.  
No  
The factory settings are shown in Bold with an asterisk.  
161  
PhotoCapture (  
)
Level1  
Level2  
Level3  
Options  
Descriptions  
Page  
View Photo(s)  
—
—
See the print  
settings in the  
following table.  
You can preview your  
photos on the LCD.  
91  
Print Index  
Paper Type  
—
Plain Paper*  
Inkjet Paper  
Brother Photo  
Other Photo  
Letter  
You can print a thumbnail  
page.  
92  
Paper Size  
—
—
A4*  
Print Photos  
—
See the print  
settings in the  
following table.  
You can print an individual 92  
image.  
Photo Effects Auto Correct  
—
You can adjust your photos 93  
with these settings.  
Enhance Skin-  
Tone  
Enhance Scenery  
Remove Red-Eye  
Monochrome  
Sepia  
Search by Date  
—
—
—
—
You can search your  
photos from date.  
95  
96  
Print All  
Photos  
—
See the print  
settings in the  
following table.  
You can print all photos in  
your memory card or USB  
Flash memory drive.  
Slide show  
Trimming  
—
—
—
—
—
The machine starts a Slide 96  
Show of your photos.  
—
You can trim your photo  
and print a part of the  
image.  
97  
The factory settings are shown in Bold with an asterisk.  
162  
Menu and Features  
Print Settings  
Option1  
Option2  
Option3  
Option4  
Descriptions  
Page  
Print Quality Normal  
Photo*  
—
—
Choose the print quality.  
99  
Paper Type  
Plain Paper  
—
—
—
Choose the paper type.  
99  
Inkjet Paper  
Brother Photo  
Other Photo*  
Paper Size  
A4  
(When A4 or  
Letter is chosen)  
Choose the paper and print 99  
size.  
C
10x15cm*  
13x18cm  
Letter  
10 x 8cm  
13 x 9cm  
15 x 10cm  
18 x 13cm  
20 x 15cm  
Max. Size*  
Brightness  
—
—
—
Adjusts the brightness.  
100  
Light  
+2  
(Does not appear  
when  
Photo Effects  
is chosen.)  
+1  
-1  
-2  
Dark  
Contrast  
—
Adjusts the contrast.  
100  
+2  
+1  
(Does not appear  
when  
Photo Effects  
is chosen.)  
-1  
-2  
Color Enhance On  
White Balance  
Sharpness  
Color Density  
Adjusts the hue of the white 100  
areas.  
+2  
+1  
(Does not appear Off*  
when  
Photo Effects  
is chosen.)  
-1  
-2  
Enhances the detail of the  
image.  
+2  
+1  
-1  
-2  
Adjusts the total amount of  
colour in the image.  
+2  
+1  
-1  
-2  
The factory settings are shown in Bold with an asterisk.  
163  
Option1  
Option2  
Option3  
Option4  
Descriptions  
Page  
Cropping  
On*  
—
—
Crops the image around the 101  
margin to fit the paper size  
or print size. Turn this  
feature off if you want to  
print whole images or  
prevent unwanted  
Off  
cropping.  
Borderless  
On*  
—
—
—
—
—
—
Expands the printable area 101  
to fit the edges of the paper.  
Off  
Set New Default Yes  
You can save your print  
settings.  
101  
101  
No  
Factory Reset Yes  
No  
You can restore all the  
settings to factory settings.  
The factory settings are shown in Bold with an asterisk.  
164  
Menu and Features  
Special characters and symbols  
C
Entering Text  
C
Press l, # or 0, repeatedly until you see the  
When you are setting certain menu  
selections, such as the Station ID, you may  
need to enter text into the machine. Most dial  
pad keys have three or four letters printed on  
keys. The keys for 0, # and l do not have  
printed letters because they are used for  
special characters.  
special character or symbol you want.  
Press l for  
(space) ! " # $ % & ' ( ) l  
+ , - . / m  
Press # for  
Press 0 for  
: ; < = > ? @ [ ] ^ _  
Ä Ë Ö Ü À Ç È É 0  
By pressing the correct dial pad key  
repeatedly, you can access the character you  
want.  
C
Press  
Key  
one  
time  
two  
times  
three  
times  
four  
times  
2
3
4
5
6
7
8
9
A
D
G
J
B
E
H
K
N
Q
U
X
C
F
I
2
3
4
5
6
S
8
Z
L
M
P
T
O
R
V
Y
W
Putting spaces  
C
To enter a space in a fax number, press c  
once between numbers. To enter a space in  
a name, press c twice between characters.  
Making corrections  
C
If you entered an incorrect letter and want to  
change it, press d to move the cursor under  
the incorrect character. Then press  
Clear/Back. Re-enter the correct character.  
You can also back up and insert letters.  
Repeating letters  
C
If you need to enter a letter that is on the  
same key as the letter before, press c to  
move the cursor to the right before you press  
the key again.  
165  
   
Specifications  
D
D
General  
D
Memory Capacity  
32 MB  
ADF (automatic document Recommended environment for best results:  
feeder)  
Up to 10 pages  
Temperature: 20° C - 30° C  
Humidity: 50% - 70%  
2
Paper: [80 g/m ] A4 or Letter size  
2
Paper Tray  
100 Sheets [80 g/m ]  
Printer Type  
Print Method  
Ink Jet  
Mono:  
Colour:  
Piezo with 94 × 1 nozzle  
Piezo with 94 × 3 nozzles  
LCD (liquid crystal display) (MFC-680CN) 3.3 in. (83.8 mm) Colour LCD  
(MFC-885CW) 4.2 in. (106.7 mm) Colour LCD  
Power Source  
AC 220 to 240V 50/60Hz  
(MFC-680CN)  
Power Consumption  
Power Save Mode: Average 5 W  
Standby:  
Average 8 W  
Average 33 W  
Operating:  
(MFC-885CW)  
Power Save Mode: Average 8.5 W  
Standby:  
Average 11 W  
Average 38 W  
Operating:  
166  
   
Specifications  
Dimension  
(MFC-680CN)  
D
370 mm  
180 mm  
398 mm  
468 mm  
351 mm  
443 mm  
(MFC-885CW)  
D
370 mm  
D
180 mm  
398 mm  
476 mm  
351 mm  
443 mm  
Weight  
MFC-680CN  
MFC-885CW  
Operating:  
8.5 kg  
8.6 kg  
1
Noise  
50 dB or less  
Temperature  
Operating:  
10 to 35° C  
Best Print Quality: 20 to 33° C  
Operating: 20 to 80% (without condensation)  
Best Print Quality: 20 to 80% (without condensation)  
Humidity  
1
This depends on printing conditions.  
167  
 
Print media  
D
Paper Input  
Paper Tray  
„ Paper type:  
2
Plain paper, inkjet paper (coated paper), glossy paper ,  
1 2  
transparencies  
and envelopes  
„ Paper size:  
Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes  
(commercial No.10, DL, C5, Monarch, JE4), Photo 2L,  
3
Index card and Post card .  
Width: 89 mm - 216 mm  
Height: 127 mm - 356 mm  
For more details, see Paper weight, thickness and  
capacity on page 14.  
„ Maximum paper tray capacity: Approx. 100 sheets of  
2
80 g/m plain paper  
Photo Paper Tray  
„ Paper type:  
Plain paper, inkjet paper (coated paper) and glossy  
2
paper  
„ Paper size:  
Photo 10×15 cm and Photo L  
Width: 89 mm - 101.6 mm  
Height: 127 mm - 152.4 mm  
„ Maximum paper tray capacity: Approx. 20 sheets  
Up to 50 sheets of A4 plain paper (face up print delivery to  
Paper Output  
2
the output paper tray)  
1
Use only transparencies recommended for inkjet printing.  
2
For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately  
after they exit the machine to avoid smudging.  
3
See Paper type and size for each operation on page 13.  
168  
         
Specifications  
Fax  
D
Compatibility  
Coding System  
Modem Speed  
ITU-T Group 3  
MH/MR/MMR/JPEG  
Automatic Fallback  
14400 bps  
Document Size  
ADF Width: 148 mm to 215.9 mm  
ADF Height: 148 mm to 355.6 mm  
Scanner Glass Width: Max. 215.9 mm  
Scanner Glass Height: Max. 297 mm  
208 mm  
D
Scanning Width  
Printing Width  
Greyscale  
204 mm  
256 levels  
Polling Types  
Contrast Control  
Standard, Secure, Timer Sequential: (Monochrome only)  
Automatic/Light/Dark  
(manual setting)  
„ Horizontal 8 dot/mm  
„ Vertical  
Resolution  
Standard  
3.85 line/mm (Mono)  
7.7 line/mm (Colour)  
Fine  
7.7 line/mm (Mono/Colour)  
Photo  
7.7 line/mm (Mono)  
Superfine  
15.4 line/mm (Mono)  
Speed Dial  
Groups  
MFC-680CN  
MFC-885CW  
80 stations × 2 numbers  
100 stations × 2 numbers  
Up to 6  
1
MFC-680CN  
MFC-885CW  
210 stations  
Broadcasting  
250 stations  
Automatic Redial  
3 times at 5 minute intervals  
169  
 
Ring Delay  
0, 1, 2, 3, 4, 5, 6, 7 or 8 rings  
(2, 3, 4, 5, 6, 7 or 8 rings - South Africa only)  
(0, 1, 2, 3, 4, or 5 rings - Nordic countries only)  
Public switched telephone network.  
Communication Source  
Memory Transmission  
2
3
Up to 480 /400 pages  
2
3
Out of Paper Reception  
Up to 480 /400 pages  
1
2
Black & White only  
‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).  
Specifications and printed materials are subject to change without prior notice.  
3
‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications  
and printed materials are subject to change without prior notice.  
170  
     
Specifications  
Digital TAD  
D
TAD  
Yes  
ICM Recording Time  
Max. 29 minutes / Max. 99 messages  
(Max.180 secs / 1 message)  
Toll Saver  
Yes  
Yes  
Recording Conversation  
(MFC-680CN only)  
OGM  
Yes  
OGM Recording Time  
20 secs  
D
171  
 
Digital Cordless Handset (MFC-885CW only)  
D
Cordless handset (BCL-D20)  
D
Frequency  
1.9 GHz  
Standard  
DECT™  
Multi Handset Capability  
Dimensions  
Up to 4 handsets  
154 mm  
31.6 mm  
49.6 mm  
Weight (including battery) 149 g  
LCD (liquid crystal display) 16-Digit, 3-Line (+1-Line for Pict), Backlit (Orange)  
Charge Indicator  
Full Charge Time  
While in Use (TALK)  
Yes (LED)  
12 hours  
10 hours  
While Not in Use (Standby) 200 hours  
Battery  
D
Type  
BCL-BT20  
Rating  
Ni-MH 3.6 V 730 mAh  
172  
     
Specifications  
Copy  
D
Colour  
/Monochrome  
Yes/Yes  
Document Size  
ADF Width: 148 mm to 215.9 mm  
ADF Height: 148 mm to 355.6 mm  
Scanner Glass Width: Max. 215.9 mm  
Scanner Glass Height: Max. 297 mm  
Copy Width: Max. 210 mm  
1
Copy Speed  
Monochrome: Up to 22 pages/minute (A4 paper)  
1
Colour: Up to 20 pages/minute (A4 paper)  
D
Multiple Copies  
Enlarge/Reduce  
Resolution  
Stacks/Sorts up to 99 pages  
25% to 400% (in increments of 1%)  
(Monochrome)  
„ Scans up to 600×1200 dpi  
„ Prints up to 1200×1200 dpi  
(Colour)  
„ Scans up to 600×1200 dpi  
„ Prints up to 600×1200 dpi  
1
Based on Brother standard pattern (Fast mode/Stack Copy). Copy speeds vary with the complexity of the document.  
173  
   
PhotoCapture Center™  
D
1
®
Compatible Media  
CompactFlash  
(Type I only)  
(Microdrive™ is not compatible)  
(Compact I/O cards such as Compact LAN card and  
Compact Modem card are not supported.)  
®
Memory Stick  
Memory Stick Pro™  
Memory Stick Duo™ with adapter  
MultiMediaCard™  
2
SecureDigital  
miniSD™ with adapter  
3
xD-Picture Card™  
4
USB Flash memory drive  
Resolution  
Up to 1200 × 2400 dpi  
File Extension  
(Media Format)  
(Image Format)  
DPOF, EXIF, DCF  
5
Photo Print: JPEG  
Scan to Media: JPEG, PDF (Colour)  
TIFF, PDF (Black)  
Number of Files  
Up to 999 files  
(The folder inside memory cards or USB Flash memory drive  
is also counted)  
Folder  
File must be stored in the 4th folder level of the memory card  
or USB Flash memory drive.  
6
Borderless  
Letter, A4, Photo (10×15 cm), Photo 2L (13×18 cm)  
1
2
Memory cards, adapters and USB Flash memory drive are not included.  
SecureDigital (SD&MMC) : 16MB to 2GB  
SecureDigital High Capacity (SDHC) : 4GB to 8GB  
3
4
xD-Picture Card™ Conventional Card from 16MB to 512MB  
xD-Picture Card™ Type M from 256MB to 2GB  
xD-Picture Card™ Type H from 256MB to 2GB  
USB 2.0 Standard  
USB Mass Storage standard from 16 MB to 8 GB  
Support format: FAT12/FAT16/FAT32  
5
6
Progressive JPEG format is not supported.  
See Paper type and size for each operation on page 13.  
174  
             
Specifications  
PictBridge  
D
Compatibility  
Supports the Camera & Imaging Products Association  
PictBridge standard CIPA DC-001.  
VIsit http://www.cipa.jp/pictbridge for more information.  
USB direct interface  
Interface  
D
175  
 
Scanner  
D
Colour/Monochrome  
TWAIN Compliant  
Yes/Yes  
®
Yes (Windows 2000 Professional/XP/XP Professional x64  
Edition/Windows Vista™)  
®
Mac OS X 10.2.4 or greater  
®
1
WIA Compliant  
Colour Depth  
Yes (Windows XP /Windows Vista™)  
36 bit colour Processing (Input)  
24 bit colour Processing (Output)  
(Actual Input: 30 bit colour/Actual Output: 24 bit colour)  
2
Resolution  
Up to 19200 × 19200 dpi (interpolated)  
Up to 600 × 2400 dpi (optical)  
Colour: up to 6.02 sec.  
Scanning Speed  
Monochrome: up to 3.82 sec.  
(A4 size at 100 × 100 dpi)  
ADF Width: 148 mm to 215.9 mm  
ADF Height: 148 mm to 355.6 mm  
Scanner Glass Width: Max. 215.9 mm  
Scanner Glass Height: Max. 297 mm  
210 mm  
Document Size  
Scanning Width  
Greyscale  
256 levels  
1
Windows® XP in this User’s Guide includes Windows® XP Home Edition, Windows® XP Professional, and Windows®  
XP Professional x64 Edition.  
2
Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows® XP and Windows Vista™ (resolution  
up to 19200 × 19200 dpi can be selected by using the Brother scanner utility)  
176  
       
Specifications  
Printer  
D
®
Printer Driver  
Windows 2000 Professional/XP/XP Professional x64  
Edition/Windows Vista™ driver supporting Brother  
Native Compression mode  
®
Mac OS X 10.2.4 or greater : Brother Ink Driver  
Resolution  
Up to 1200 × 6000 dpi  
1200 × 2400 dpi  
1200 × 1200 dpi  
600 × 600 dpi  
D
600 × 300 dpi  
600 × 150 dpi  
1
Print Speed  
Up to 30 pages/minute (Mono)  
1
Up to 25 pages/minute (Colour)  
2
Printing Width  
Disk-Based Fonts  
Borderless  
204 mm (210 mm)  
®
35 TrueType (Windows only)  
Letter, A4, A6, Photo (10  
×
15 cm), Index Card,  
3
Photo L (89 127 cm), Photo 2L (13  
×
×18 cm), Post Card  
1
Based on Brother standard pattern.  
A4 size in draft mode.  
2
When you set the Borderless feature to On.  
3
See Paper type and size for each operation on page 13.  
177  
       
Interfaces  
D
1 2  
USB  
A USB 2.0 interface cable that is no longer than 2.0 m.  
Ethernet UTP cable category 5 or greater.  
3
LAN cable  
Wireless LAN  
Your machine supports IEEE 802.11b/g wireless communication  
with your wireless LAN using Infrastructure mode or a wireless  
Peer-to-Peer connection in Ad-hoc Mode.  
(MFC-885CW only)  
1
Your machine has a full-speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the  
maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1  
interface.  
2
3
Third party USB ports are not supported for Macintosh®.  
See the Network User's Guide for detailed network specifications.  
178  
       
Specifications  
Computer requirements  
D
SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS  
Required  
Hard Disk  
Space  
Supported  
Functions  
Minimum  
Processor  
Recommended  
RAM  
Operating Systems  
Interface  
® 1, 5  
®
2000  
Professional  
Printing,  
USB  
10/100  
BASE-TX  
256MB  
480MB  
Windows  
Intel  
4
®
PC-FAX  
Pentium II or  
AMD equivalent  
XP Home  
Scanning,  
Wireless  
802.11 b/g  
(MFC-  
885CW  
only)  
Removable  
XP Professional  
3
Disk  
XPProfessional  
x64 Edition  
AMD Opteron™ 512MB  
AMD Athlon™ 64  
D
®
Intel Xeon™ with  
®
Intel EM64T  
®
®
Intel Pentium 4  
®
with Intel EM64T  
Windows  
Vista™  
1 GHz 32-bit  
(x86) or 64-bit  
(x64) processor  
1GB  
1.1GB  
® 6  
2
OS X 10.2.4 Printing,  
PowerPC  
256MB  
480MB  
Mac  
USB  
®
or greater  
PC-FAX  
10/100  
G4/G5, Intel  
4
Send  
BASE-TX Core™ Solo/Duo  
Scanning,  
Wireless PowerPC G3  
Removable 802.11 b/g 350MHz  
3
(MFC-  
885CW  
Disk  
only)  
Conditions:  
1
Microsoft® Internet Explorer 5.5 or greater.  
Third party USB ports are not supported.  
For the latest driver updates, visit www.brother.com.  
All trademarks, brand and product names are  
property of their respective companies.  
2
3
Removable disk is a function of PhotoCapture  
Center™.  
4
5
PC Fax supports black and white faxing only.  
PaperPort™ 11SE supports Microsoft® SP4 or  
higher for Windows® 2000 and SP2 or higher for  
XP.  
6
Presto!® PageManager® on the CD-ROM  
supports Mac OS X 10.3.9 or higher. For Mac OS  
X 10.2.4-10.3.8 Presto!® PageManager® is  
available as a download from the Brother  
Solutions Center.  
179  
               
Consumable items  
D
Ink  
The machine uses individual Black, Yellow, Cyan and Magenta ink  
cartridges that are separate from the print head assembly.  
Service Life of Ink  
Cartridge  
Replacement Ink Cartridges  
The first time you install the ink cartridges the machine will use extra  
ink to fill the ink delivery tubes. This is a one-time process that  
enables high quality printing. Afterward, replacement ink cartridges  
will print the specified number of pages.  
Black - Approximately 500 pages at 5% coverage  
Yellow, Cyan and Magenta - Approximately 400 pages at 5%  
coverage  
„ The above figures assume continuous printing at a resolution of  
600 x 600 dpi in normal mode after installing new ink cartridge.  
„ The number of pages a cartridge will print may change  
depending on how often you use the machine and how many  
pages you print with each use.  
„ The machine will automatically and periodically clean the print  
head assembly, a process that uses a small amount of ink.  
„ When the machine identifies a cartridge as empty there may be  
a small amount of ink left in it. This is necessary to prevent air  
from drying out and damaging the print head assembly.  
Replacement  
Consumables  
<Black> LC1000BK, <Cyan> LC1000C  
<Magenta>LC1000M, <Yellow> LC1000Y  
What is Innobella™?  
Innobella™ is a range of genuine consumables offered by Brother.  
The name "Innobella™" derives from the words "Innovation" and  
"Bella" (meaning "Beautiful" in Italian) and is a representation of the  
"innovative" technology providing you with "beautiful" and "long  
lasting" print results.  
When you print photo images, Brother recommends Innobella™  
glossy photo paper (BP61GL series) for high quality. Brilliant prints  
are made easier with Innobella™ Ink and paper.  
180  
   
Specifications  
Network (LAN)  
D
LAN  
You can connect your machine to a network for Network Printing,  
1
Network Scanning and PC Fax Send and PC Fax Receive  
®
2
(Windows only). Also included is Brother BRAdmin Light  
Network Management software.  
®
Support for  
Protocols  
Windows 2000 Professional/XP/XP Professional x64  
Edition/Windows Vista™  
®
Mac OS X 10.2.4 or greater  
Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)  
IEEE 802.11 b/g (Wireless LAN) (MFC-885CW only)  
TCP/IP  
D
ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), NetBIOS Name  
Resolution, WINS DNS Resolver, LPR/LPD, Custom Raw  
Port/Port9100, FTP Server, mDNS, Web Services, TELNET,  
SNMP, TFTP, LLTD  
Network Security  
(MFC-885CW only)  
SecureEasySetup™  
(MFC-885CW only)  
AOSS  
SSID/ESSID, 128 (104) / 64 (40) bit WEP, WPA/WPA2-PSK  
(TKIP/AES)  
Yes (simple setup with your SecureEasySetup™-capable access  
point/router)  
Yes (simple setup with your AOSS™-capable access  
point/router)  
(MFC-885CW only)  
1
See the Computer Requirements chart on page 179.  
2
If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is  
available as a download from http://solutions.brother.com.  
181  
     
Glossary  
E
E
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of  
these features depends on the model you purchased.  
ADF (automatic document feeder)  
CNG tones  
The special tones (beeps) sent by fax  
The document can be placed in the ADF  
and scanned one page at a time  
automatically.  
machines during automatic transmission  
to tell the receiving machine that a fax  
machine is calling.  
Auto Reduction  
Coding method  
Reduces the size of incoming faxes.  
Method of coding the information  
contained in the document. All fax  
machines must use a minimum standard  
of Modified Huffman (MH). Your machine  
is capable of greater compression  
methods, Modified Read (MR), Modified  
Modified Read (MMR) and JPEG, if the  
receiving machine has the same  
capability.  
Automatic fax transmission  
Sending a fax without picking up the  
handset of an external telephone.  
Automatic Redial  
A feature that enables your machine to  
redial the last fax number after five  
minutes if the fax did not go through  
because the line was busy.  
Communication error (Comm. Error)  
Backup Print  
An error during fax sending or receiving,  
usually caused by line noise or static.  
Your machine prints a copy of every fax  
that is received and stored in memory.This  
is a safety feature so you will not lose  
messages during a power failure.  
Compatibility group  
The ability of one fax unit to communicate  
with another. Compatibility is assured  
between ITU-T Groups.  
Batch Transmission  
(Black and white faxes only) As a cost  
saving feature, all delayed faxes to the  
same fax number can be sent as one  
transmission.  
Contrast  
Setting to compensate for dark or light  
documents, by making faxes or copies of  
dark documents lighter and light  
documents darker.  
Beeper Volume  
Volume setting for the beep when you  
press a key or make an error.  
Colour Enhancement  
Brightness  
Adjusts the colour in the image for better  
print quality by improving sharpness,  
white balance and colour density.  
Changing the Brightness makes the whole  
image lighter or darker.  
Delayed Fax  
Broadcasting  
Sends your fax at a specified time later.  
The ability to send the same fax message  
to more than one location.  
Dual Access  
Caller ID  
Your machine can scan outgoing faxes or  
scheduled jobs into memory at the same  
time it is sending a fax from memory or  
receiving or printing an incoming fax.  
A service purchased from the telephone  
company that lets you see the number (or  
name) of the party calling you.  
182  
 
Glossary  
ECM (Error Correction Mode)  
Group number  
Detects errors during fax transmission  
and resends the pages of the fax that had  
an error.  
A combination of Speed Dial numbers that  
are stored in a Speed Dial location for  
Broadcasting.  
Extension telephone  
Help list  
A telephone using the same line as your  
fax but plugged into a separate wall  
socket.  
A printout of the complete Menu table that  
you can use to program your machine  
when you do not have the User's Guide  
with you.  
External telephone  
Fax Journal  
A TAD (telephone answering device) or  
telephone that is connected to your  
machine.  
Lists information about the last 200  
incoming and outgoing faxes. TX means  
Transmit. RX means Receive.  
F/T Ring Time  
Innobella™  
The length of time that the Brother  
machine rings (when the Receive Mode  
setting is Fax/Tel) to notify you to pick up  
a voice call that it answered.  
Innobella™ is a range of genuine  
consumables offered by Brother.For best  
quality results Brother recommends  
Innobella™ Ink and Paper.  
E
Fax Detect  
Journal Period  
Enables your machine to respond to CNG  
tones if you interrupt a fax call by  
answering it.  
The pre-programmed time period  
between automatically printed Fax  
Journal Reports. You can print the Fax  
Journal on demand without interrupting  
the cycle.  
Fax Forwarding  
Sends a fax received into the memory to  
another pre-programmed fax number.  
LCD (liquid crystal display)  
Fax Storage  
The display screen on the machine that  
shows interactive messages during On-  
Screen Programming and shows the date  
and time when the machine is idle.  
You can store received faxes in memory.  
Fax tones  
The signals sent by sending and receiving  
fax machines while communicating  
information.  
Manual fax  
On some models you can dial a fax  
number and listen to the receiving fax  
machine answer your call before you  
press Mono Start or Colour Start to  
begin sending the fax.  
Fax/Tel  
You can receive faxes and telephone  
calls. Do not use this mode if you are  
using a telephone answering device  
(TAD).  
Menu mode  
Fine resolution  
Programming mode for changing your  
machine's settings.  
Resolution is 203 × 196 dpi. It is used for  
small print and graphs.  
OCR (optical character recognition)  
Greyscale  
The bundled ScanSoft™ PaperPort™ 11SE  
®
®
The shades of grey available for copying,  
scanning and faxing photographs.  
with OCR or Presto! PageManager  
software application converts an image of  
text to text you can edit.  
183  
Out of Paper Reception  
Remote Access Code  
Receives faxes into the machine's  
memory when the machine is out of paper.  
Your own four-digit code (---l) that allows  
you to call and access your machine from  
a remote location.  
Overseas Mode  
Remote Activation Code  
Makes temporary changes to the fax  
tones to accommodate noise and static on  
overseas telephone lines.  
Press this code (l 5 1) when you answer  
a fax call on an extension or external  
telephone.  
Pause  
Remote Deactivation Code  
(For Fax/Tel mode only)  
Allows you to place a 3.5 second delay in  
the dialling sequence stored on  
Speed Dial numbers. Press  
Redial/Pause as many times as needed  
for longer pauses.  
When the machine answers a voice call, it  
pseudo/double-rings. You can pick up at  
an extension telephone by pressing this  
code (# 5 1).  
PhotoCapture Center™  
Remote Retrieval Access  
Allows you to print digital photos from your  
digital camera at high resolution for photo  
quality printing.  
The ability to access your machine  
remotely from a touch tone telephone.  
Photo resolution (Mono only)  
Resolution  
A resolution setting that uses varying  
shades of grey for the best representation  
of photographs.  
The number of vertical and horizontal lines  
per inch. See: Standard, Fine, Super Fine  
and Photo.  
PictBridge  
Ring Delay  
Allows you to print photos directly from  
your digital camera at high resolution for  
photo quality printing.  
The number of rings before the machine  
answers in Fax Onlyand Fax/Tel  
modes.  
Polling  
Ring Volume  
The process of a fax machine calling  
another fax machine to retrieve waiting fax  
messages.  
Volume setting for the machine's ring.  
Scanning  
The process of sending an electronic  
image of a paper document into your  
computer.  
Pulse  
A form of rotary dialling on a telephone  
line.  
Scan to Media  
Quick Dial List  
You can scan a monochrome or colour  
document into a memory card or USB  
Flash memory drive. Monochrome images  
will be in TIFF or PDF file format and  
colour images may be in PDF or JPEG file  
format.  
A listing of names and numbers stored in  
Speed Dial memory, in numerical order.  
Real Time Transmission  
When memory is full, you can send faxes  
in real time.  
Search  
Remaining jobs  
An electronic, numerical or alphabetical  
listing of stored Speed Dial and Group  
numbers.  
You can check which jobs are waiting in  
memory and cancel jobs individually.  
184  
Glossary  
Speed Dial  
A pre-programmed number for easy  
dialling. You must press Speed Dial, the  
two digit code, and Mono Start or  
Colour Start to start the dialling process.  
Standard resolution  
203 × 97 dpi. It is used for regular size text  
and quickest transmission.  
Station ID  
The stored information that appears on  
the top of faxed pages. It includes the  
sender's name and fax number.  
Super Fine resolution (Mono only)  
392 × 203 dpi. Best for very small print  
and line art.  
E
TAD (telephone answering device)  
You can connect an external TAD to your  
machine.  
Temporary settings  
You can choose certain options for each  
fax transmission and copy without  
changing the default settings.  
Tone  
A form of dialling on the telephone line  
used for Touch Tone telephones.  
Transmission  
The process of sending faxes over the  
phone lines from your machine to the  
receiving fax machine.  
User Settings  
A printed report that shows the current  
settings of the machine.  
Xmit Report (Transmission Verification  
Report)  
A listing for each fax sent, that shows its  
date, time and number.  
185  
Index  
F
Copy  
brightness ............................................. 83  
A
colour saturation ................................... 84  
contrast ................................................. 84  
enlarge/reduce ..................................... 81  
enter Copy mode .................................. 80  
multiple ................................................. 80  
out of memory ...................................... 85  
page layout (N in 1) .............................. 82  
paper size ............................................. 84  
paper type ............................................ 84  
quality ................................................... 81  
return to default .................................... 85  
set new default ..................................... 85  
single .................................................... 80  
sort (ADF only) ..................................... 83  
using ADF ............................................. 83  
using scanner glass .............................. 11  
Cordless Handset ...................................... 6  
Cordless handset (MFC-885CW only)  
Access codes, storing and dialling ...........60  
ADF (automatic document feeder) .... 10, 32  
Answering machine (TAD) .......................49  
connecting .............................................50  
®
®
Apple Macintosh  
See Software User's Guide on the  
CD-ROM. ..................................................  
Automatic  
fax receive .............................................39  
Fax Detect ..........................................42  
B
Broadcasting ............................................34  
setting up Groups for ............................59  
C
See DECT™ Handset BCL-D20  
Caller ID ...................................................46  
print list ..................................................47  
view list .................................................47  
Cancelling  
Fax Forwarding .....................................72  
jobs awaiting redial ...............................37  
Cleaning  
paper pick-up roller .............................140  
print head ............................................140  
printer platen .......................................139  
scanner ...............................................139  
Connecting  
external TAD .........................................49  
external telephone ................................51  
Consumable items .................................180  
Control panel overview ..............................6  
ControlCenter  
User’s Guide. ............................................  
Cordless phone ....................................... 52  
Custom telephone features on a single  
line ......................................................... 124  
D
Dialling  
a pause ................................................. 56  
access codes and credit card  
numbers ............................................... 58  
Caller ID history .................................... 55  
Groups .................................................. 34  
manual .................................................. 54  
Outgoing Call ........................................ 55  
Speed Dial ............................................ 54  
Direct printing  
from a non-PictBridge camera ............ 106  
from a PictBridge camera ................... 104  
Document  
See Software User's Guide on the  
CD-ROM. ..................................................  
loading ............................................10, 11  
Dual Access ............................................ 36  
186  
 
Receive Mode, choosing ................... 39  
reducing to fit on paper ..................... 43  
retrieving from a remote site .......72, 73  
Ring Delay, setting ............................ 41  
telephone line interference .............. 135  
sending ...........................................32, 76  
at end of conversation ....................... 38  
Broadcasting ..................................... 34  
cancelling from memory .................... 37  
colour fax ........................................... 33  
contrast ............................................. 35  
delayed batch transmission ............... 37  
delayed fax ........................................ 37  
enter Fax mode ................................. 32  
from memory (Dual Access) .............. 36  
from scanner glass ............................ 33  
manual .............................................. 38  
overseas ............................................ 37  
Real Time Transmission ................... 36  
Resolution ......................................... 36  
return to factory setting ..................... 38  
set new default .................................. 38  
telephone line interference .............. 135  
Fax/Tel mode  
E
Envelopes .............................13, 14, 17, 18  
Error messages on LCD ........................127  
Comm. Error .......................................127  
Ink Empty ............................................128  
Near Empty .........................................128  
No Paper Fed .....................................129  
Not Registered ......................................54  
Out of Memory ....................................129  
while scanning a document ...............85  
Unable to Clean ..................................129  
Unable to Init. ......................................130  
Unable to Print ....................................130  
Unable to Scan ...................................130  
Unable to use Phone ..........................130  
Extension telephone, using ............... 51, 52  
External telephone, connecting ................51  
F
F
Fax codes ................................................52  
changing ........................................ 53, 71  
Remote Access Code ...........................71  
Remote Activation Code ..........42, 51, 52  
Remote Deactivation Code ............ 51, 52  
using .....................................................52  
Fax Detect ................................................42  
Fax Forwarding  
changing remotely ......................... 72, 73  
programming a number ........................65  
Fax Storage .............................................66  
printing from memory ............................44  
turning off ..............................................70  
turning on ..............................................66  
Fax, from PC  
Announcement ..................................... 61  
answering at extension telephones ...51, 52  
double-ringing (voice calls) .................. 41  
F/T Ring Time ...................................... 41  
Remote Activation Code ................51, 52  
Remote Deactivation Code ............51, 52  
Ring Delay ............................................ 41  
G
Greyscale ...................................... 169, 176  
Groups for Broadcasting ......................... 59  
See Software User's Guide on the  
CD-ROM. ..................................................  
Fax, stand-alone  
H
Help  
receiving ...............................................39  
at end of conversation ................ 40, 44  
difficulties ................................ 121, 123  
F/T Ring Time, setting .......................41  
Fax Detect .........................................42  
Fax Forwarding ..................................72  
Fax Preview ................................ 66, 67  
from extension telephone ........... 51, 52  
into PC ...............................................68  
into the memory .................................43  
printing from memory .........................44  
LCD messages ................................... 148  
using Mode and menu keys ............ 148  
Menu Table ................................148, 149  
I
Ink cartridges  
checking ink volume ........................... 143  
ink dot counter .................................... 136  
replacing ............................................. 136  
Innobella™ ............................................ 180  
187  
J
O
Jams  
Outgoing Message (OGM) ...................... 61  
document ............................................132  
paper ...................................................132  
P
Packing the machine ............................. 145  
Paper .........................................12, 17, 168  
capacity ................................................ 14  
loading ......................................15, 17, 18  
printable area ....................................... 20  
size ....................................................... 23  
size of document .................................. 10  
type .................................................13, 23  
PaperPort™ 11SE with OCR  
L
LCD (liquid crystal display) ....................148  
Brightness ...................................... 25, 27  
Contrast ................................................25  
Dim Timer .............................................26  
Help List ................................................75  
Off Timer ...............................................26  
Loading envelopes and post cards ..........17  
Loading paper ..........................................15  
See Software User's Guide on the  
CD-ROM and Help in the PaperPort™  
11SE application to access  
How-to-Guides. ........................................  
Photo Paper Tray .................................... 18  
PhotoCapture Center™  
M
®
Macintosh  
See Software User's Guide on the  
CD-ROM. ..................................................  
Maintenance, routine  
replacing ink cartridges .......................136  
Manual  
dialling ...................................................54  
receive ..................................................39  
transmission ..........................................38  
Memory Security ............................... 29, 78  
Memory Storage ....................................148  
Menu Table ............................................148  
Mode, entering  
Copy ......................................................80  
Fax ........................................................32  
PhotoCapture ..........................................7  
Scan ........................................................7  
Multi-line connections (PBX) ....................50  
Adding Effect ........................................ 93  
Borderless .......................................... 101  
®
CompactFlash .................................... 88  
Cropping ............................................. 101  
DPOF printing ....................................... 97  
from PC  
See Software User's Guide on the  
CD-ROM. ..............................................  
Memory Stick Pro™ ............................. 88  
®
Memory Stick ..................................... 88  
MultiMediaCard™ ................................. 88  
Photo Effects  
Auto Correct ...................................... 93  
Enhance Scenery .............................. 94  
Enhance Skin-Tone ........................... 93  
Monochrome ..................................... 95  
Remove Red-Eye .............................. 94  
Sepia ................................................. 95  
Preview photos ..................................... 91  
Print settings  
N
Network  
Printing  
Brightness ....................................... 100  
Colour enhancement ....................... 100  
Contrast ........................................... 100  
Paper type & size .............................. 99  
Quality .........................................98, 99  
Return to factory setting .................. 101  
Set new default ............................... 101  
See Network User's Guide on the  
CD-ROM. ...............................................  
Scanning  
See Software User's Guide on the  
CD-ROM. ...............................................  
188  
Printing  
all photos ...........................................96  
R
index ..................................................92  
photos ................................................92  
Scan to memory card ..........................102  
Scan to USB flash memory .................102  
Search by Date .....................................95  
SecureDigital ........................................88  
Slide-Show ............................................96  
specifications ......................................174  
Trimming ...............................................97  
xD-Picture Card™ .................................88  
PictBridge  
Receive Mode ......................................... 39  
External TAD ........................................ 39  
Fax Only ............................................... 39  
Fax/Tel ................................................. 39  
Manual ................................................. 39  
Redial/Pause ........................................... 55  
Reducing  
copies ................................................... 81  
incoming faxes ..................................... 43  
Remote Retrieval ..................................... 71  
access code ......................................... 71  
commands ............................................ 72  
getting your faxes ................................. 73  
Remote Setup  
DPOF Printing .....................................105  
Power failure ..........................................148  
®
®
Presto! PageManager  
®
®
See Help in Presto! PageManager  
See Software User's Guide on the  
application .................................................  
Print  
CD-ROM. .................................................  
Reports .................................................... 74  
Caller ID List ......................................... 47  
Fax Journal .......................................... 75  
Journal Period ................................... 74  
Help List ............................................... 75  
how to print ........................................... 75  
Network Configuration .......................... 75  
Quick Dial List ...................................... 75  
Transmission Verification ...............74, 75  
User Settings ........................................ 75  
Resolution  
difficulties ................................... 121, 123  
drivers .................................................177  
fax from memory ...................................44  
paper jams ..........................................133  
report ....................................................75  
resolution ............................................177  
specifications ......................................177  
Printing  
F
on small paper ......................................19  
See Software User's Guide on the  
CD-ROM. ..................................................  
Programming your machine ...................148  
copy .................................................... 173  
fax ...................................................... 169  
print .................................................... 177  
scan .................................................... 176  
setting for next fax ................................ 36  
Ring Delay, setting .................................. 41  
Q
Quick Dial  
Broadcasting .........................................34  
using Groups .....................................34  
Group Dial .............................................57  
changing ............................................58  
setting up Groups for Broadcasting ...59  
Search ..................................................54  
Speed Dial  
changing ..................................... 57, 58  
setting up by 2-digit location ..............56  
setting up from Caller ID history ........57  
setting up from outgoing calls ............57  
using ..................................................54  
S
Safety Instructions .........................113, 116  
Scannable area ....................................... 11  
Scanning  
See Software User's Guide on the  
CD-ROM. .................................................  
Serial Number  
how to find ...............See inside front cover  
Shipping the machine ............................ 145  
Speed Dial  
changing ............................................... 58  
dialling .................................................. 54  
storing .................................................. 56  
189  
T
V
TAD (telephone answering device),  
Volume, setting  
external ............................................. 39, 49  
connecting ...................................... 49, 50  
receive mode ........................................39  
recording (OGM) ...................................50  
TAD mode  
beeper .................................................. 24  
ring ....................................................... 24  
speaker ................................................. 24  
W
a conversation .......................................64  
erasing messages .................................63  
Fax/Tel OGM ........................................62  
outgoing message (OGM) .....................61  
playing voice messages ........................63  
recording a conversation .......................64  
setting toll saver ....................................64  
setting up ....................................... 61, 62  
Telephone line  
Wireless Network  
See Quick Setup Guide and Network  
User's Guide on the CD-ROM. .................  
connections ...........................................50  
difficulties ............................................123  
interference .........................................135  
multi-line (PBX) .....................................50  
type .......................................................48  
Text, entering .........................................165  
special characters ...............................165  
Transferring your faxes or Fax Journal  
report ......................................................131  
Transparencies .........................12, 14, 168  
Troubleshooting .....................................121  
checking ink volume ............................143  
document jam .....................................132  
error messages on LCD ......................127  
if you are having difficulty  
copying .............................................125  
document jam ..................................132  
incoming calls ..................................124  
Network ............................................126  
PhotoCapture Center™ ...................126  
printing .............................................121  
printing received faxes .....................123  
receiving faxes .................................123  
scanning ...........................................125  
software ...........................................125  
telephone line or connections ..........123  
paper jam ............................................133  
190  
Visit us on the World Wide Web  
http://www.brother.com  
This machine is approved for use in the country of purchase only. Local Brother companies or their  
dealers will only support machines purchsed in their own countries.  
UK/IRE/GEN/SAF  

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