Brother MFC 6490CW User Manual

h Press Stop/Exit.

Receiving a Fax

g Do one of the following:

Paging

„ If your pager needs a PIN, enter the

PIN, press #, press Redial/Pause,

and then enter your fax number

followed by # #.

When you choose Paging, your machine

dials the pager number you have

programmed, and then dials your PIN

(Personal Identification Number). This

activates your pager so you will know that you

have a fax message in the memory.

Press OK.

For example, press:

1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5

If you have set Paging, a backup copy of the

received fax will automatically be printed at

the machine.

5 6 7 8 9 # #

„ If you do not need a PIN, press:

a Press Menu.

Redial/Pause, and then enter your

fax number followed by # #.

b Press a or b to choose Fax.

Press OK.

For example, press:

Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #

c Press a or b to choose

Setup Receive.

Press OK.

h Press Stop/Exit.

d Press a or b to choose

Memory Receive.

Press OK.

Note

• You cannot change a paging number or

PIN remotely.

• Color faxes will be stored in the machine's

memory only if you have chosen

B&W(Max.LGR)as your Receiving

Priority setting. (See Setting the Receiving

e Press a or b to choose Paging.

Press OK.

f Enter your pager phone number

followed by # # (up to 20 digits).

Press OK.

Do not include the area code if it is the

same as that of your machine.

For example, press:

1 8 0 0 5 5 5 1 2 3 4 # #.

Chapter 6

Fax Storage

PC Fax Receive

If you choose Fax Storage, your machine

stores the received fax in the memory. You

will be able to retrieve fax messages from

another location using the remote retrieval

commands.

If you turn on the PC-Fax Receive feature

your machine will store received faxes in

memory and send them to your PC

automatically. You can then use your PC to

view and store these faxes.

Even if you have turned off your PC (at night

or on the weekend, for example), your

machine will receive and store your faxes in

its memory. The number of received faxes

that are stored in the memory will appear at

the bottom left side of the LCD.

If you have set Fax Storage, a backup copy

will automatically be printed at the machine.

a Press Menu.

b Press a or b to choose Fax.

Press OK.

When you start your PC and the PC-FAX

Receiving software runs, your machine

transfers your faxes to your PC automatically.

c Press a or b to choose

Setup Receive.

Press OK.

To transfer the received faxes to your PC you

must have the PC-FAX Receiving software

running on your PC. (For details, see PC-FAX

receiving in the Software User’s Guide on the

CD-ROM.)

d Press a or b to choose

Memory Receive.

Press OK.

If you choose Backup Print:Onthe

machine will also print the fax.

e Press a or b to choose Fax Storage.

Press OK.

a Press Menu.

f Press Stop/Exit.

b Press a or b to choose Fax.

Press OK.

Note

Color faxes will be stored in the machine's

memory only if you have chosen

B&W(Max.LGR)as your Receiving

Priority setting. (See Setting the Receiving

c Press a or b to choose

Setup Receive.

Press OK.

d Press a or b to choose

Memory Receive.

Press OK.

e Press a or b to choose

PC Fax Receive.

Press OK.

f Press a or b to choose <USB>or the PC

you want to receive.

Press OK.

g Press a or b to choose

Backup Print:Onor

Backup Print:Off.

Press OK.

h Press Stop/Exit.

Receiving a Fax

Changing the destination PC

Note

• PC Fax Receive is not supported in the

a Press Menu.

Mac OS .

• Before you can set up PC Fax Receive

you must install the MFL-Pro Suite

software on your PC. Make sure your PC

is connected and turned on. (For details

see PC-FAX receiving in the Software

User’s Guide on the CD-ROM.)

b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive.

Press OK.

• In the event of a power failure, the

machine will store your faxes in the

memory for approximately 24 hours.

However, if you choose

d Press a or b to choose

Memory Receive.

Press OK.

Backup Print:Onthe machine will print

the fax, so you will have a copy if there is

a power failure before it is sent to the PC.

e Press a or b to choose

PC Fax Receive.

Press OK.

• If you get an error message and the

machine cannot print the faxes in memory,

you can use this setting to transfer your

faxes to your PC. (For details, see Error

and Maintenance messages

f Press a or b to choose Change.

Press OK.

g Press a or b to choose <USB>or the PC

you want to receive.

on page 152.)

Press OK.

• Color faxes will be stored in the machine's

memory only if you have chosen

B&W(Max.LGR)as your Receiving

Priority setting. (See Setting the Receiving

Memory Receive Operations on page 60.)

h Press a or b to choose

Backup Print:Onor

Backup Print:Off.

Press OK.

i Press Stop/Exit.

Chapter 6

Turning off Memory Receive

Operations

Changing Memory Receive

Operations

If received faxes are left in your machine’s

memory when you change the Memory

Receive Operations, the LCD will ask you

one of the following questions:

a Press Menu.

b Press a or b to choose Fax.

Press OK.

„ Erase All Fax?

c Press a or b to choose

Setup Receive.

Press OK.

Yes i Press 1

i Press 2

„ Print All Fax?

d Press a or b to choose

Memory Receive.

Press OK.

Yes i Press 1

i Press 2

e Press a or b to choose Off.

Press OK.

• If you press 1, faxes in the memory will

be erased or printed before the setting

changes. If a backup copy has already

f Press Stop/Exit.

been printed it will not be printed again.

• If you press 2, faxes in the memory will

not be erased or printed and the setting

will be unchanged.

Note

The LCD will give you more options if

there are received faxes still in your

machine’s memory. (See Changing

If received faxes are left in the machine's

memory when you change to

PC Fax Receivefrom another option

[Fax Forward, Pagingor Fax Storage],

press a or b to choose the PC.

The LCD will ask you the following message:

„ Send Fax to PC?

Yes i Press 1

i Press 2

• If you press 1, faxes in the memory will

be sent to your PC before the setting

changes. You will be asked if you want

to turn on Backup Print. (For detail, see

PC Fax Receive on page 58.)

• If you press 2, faxes in the memory will

not be erased or transferred to your PC

and the setting will be unchanged.

Receiving a Fax

Using Fax Preview

Fax Preview

(Black & White only)

When you receive a fax, you will see the pop-

up message on the LCD. (For example:

New Fax(es): 02)

How to preview a received fax

a Press Fax Preview.

You can see the new fax list.

You can view received faxes on the LCD by

pressing the Fax Preview key. When the

machine is in Ready mode, a popup message

will appear on the LCD to alert you of new

faxes.

Note

• If you receive a fax containing multiple

paper sizes (for example, a Letter size

page and a Ledger size page), the

machine creates and stores a file for each

paper size. The LCD will show that more

than one fax job has been received.

Setting Fax Preview

a Press Fax Preview.

• You can also see your old fax list by

pressing l. Press # to go back to your new

fax list.

b Press 1 to choose Yes.

LCD asks you again to make sure that

faxes will not be printed.

Press 1 to choose OK.

b Press a or b to choose the fax you want

to see.

Note

Press OK.

• Color faxes will be stored in the machine's

memory only if you have chosen

B&W(Max.LGR)as your Receiving

Priority setting. (See Setting the Receiving

and extension telephones on page 77.)

Note

• If your fax is large there may be a delay

before it is displayed on the LCD.

• The LCD will show the current page

number and total pages of the fax

message. When your fax message is over

99 pages the total number of pages will be

shown as “XX“.

• When Fax Preview is turned on a backup

copy of received faxes will not be printed,

even if you have set Backup Print to On.

• Fax Preview is not available when Fax

Forwarding is turned on.

Chapter 6

c Press Stop/Exit.

How to delete all faxes in the list

When a fax is open the control panel keys will

perform the operations shown below.

a Press Fax Preview.

b Press a or b to choose Delete All.

Press OK.

Key

Description

Press 1 to confirm.

Enlarge the fax.

Reduce the fax.

c Press Stop/Exit.

a or b

d or c

Scroll vertically.

How to print all faxes in the list

Scroll horizontally.

Rotate the fax clockwise.

Delete the fax.

a Press Fax Preview.

b Press a or b to choose Print All.

Press OK.

Press 1 to confirm.

Go back to the previous page.

c Press Stop/Exit.

Go to the next page.

Go to the next step.

(Print, Back and Exit are

available.)

Go back to the fax list.

Print the fax.

Do one of the following:

Black Start

„ Press 1 to print the whole

message.

„ Press 2 to print only the

displayed page.

„ Press 3 to print from the

displayed page.

(After printing, you can choose

to delete or keep the fax.)

Receiving a Fax

Changing the settings to turn

off fax preview

Remote Retrieval

You can call your machine from any touch

tone telephone or fax machine, then use the

remote access code and remote commands

to retrieve fax messages.

a Press Fax Preview.

b Press a or b to choose

Fax Preview i Off.

Press OK.

Setting a Remote Access

Code

The LCD will ask you the following

message:

Turn Off Fax Preview and print

all future incoming faxes?

Yes i Press 1

The remote access code lets you access the

remote retrieval features when you are away

from your machine. Before you can use the

remote access and retrieval features, you

have to set up your own code. The factory

default code is inactive code (--- ).

i Press 2

c Press 1 to choose Yes.

The LCD will ask you the following

message:

a Press Menu.

Continue

Print all faxes i 2

Cancel i 3

i 1

b Press a or b to choose Fax.

Press OK.

d Do one of the following:

c Press a or b to choose

Remote Access.

„ To turn off Fax Previewwithout

printing your stored faxes, press 1.

Press 1 to confirm your faxes will be

deleted.

d Enter a three-digit code using numbers

0-9, l, or #.

Press OK. (The preset ‘ ’ cannot be

changed.)

„ To print all your stored faxes before

turning off Fax Preview, press 2.

„ If you want to exit without turning off

Fax Preview, press 3.

Note

Do not use the same code as your Fax

Receive Code (l 5 1) or Telephone

Answer Code (# 5 1). (See Using external

Press Stop/Exit.

e Press Stop/Exit.

Note

You can change your code at any time by

entering a new one. If you want to make

your code inactive, press Clear/Back in

step d to restore the inactive setting (--- )

and press OK.

Chapter 6

Using your Remote Access

Code

a Dial your fax number from a touch tone

telephone or another fax machine.

b When your machine answers, enter

your remote access code (3 digits

followed by ) at once.

c The machine signals if it has received

messages:

„ 1 long beep — Fax messages

„ No beeps — No messages

d When the machine gives two short

beeps, enter a command.

The machine will hang up if you wait

longer than 30 seconds to enter a

command.

The machine will beep three times if you

enter an invalid command.

e Press 9 0 to reset the machine when you

have finished.

f Hang up.

Note

If your machine is set to Manualmode

and you want to use the remote retrieval

features, wait about 100 seconds after it

starts ringing, and then enter the remote

access code within 30 seconds.

Receiving a Fax

Remote Fax commands

Follow the commands below to access features when you are away from the machine. When you

call the machine and enter your remote access code (3 digits followed by ), the system will give

two short beeps and you must enter a remote command.

Remote commands

95 Change the Fax Forwarding,

Operation details

Paging or Fax Storage settings

1 OFF

You can choose Offafter you have retrieved or erased all

your messages.

2 Fax Forwarding

3 Paging

One long beep means the change is accepted. If you hear

three short beeps, you cannot change because something

has not been set up (for example, a Fax Forwarding or

Paging number has not been registered). You can register

your Fax Forwarding number by entering 4. (See Changing

your Fax Forwarding number on page 66.) Once you have

registered the number, Fax Forwarding will work.

4 Fax Forwarding number

6 Fax Storage

Retrieve a fax

2 Retrieve all faxes

Enter the number of a remote fax machine to receive stored

fax messages. (See Retrieving fax messages on page 66.)

3 Erase faxes from the memory

If you hear one long beep, fax messages have been erased

from the memory.

Check the receiving status

1 Fax

You can check whether your machine has received any

faxes. If yes, you will hear one long beep. If no, you will hear

three short beeps.

Change the Receive Mode

1 External TAD

2 Fax/Tel

If you hear one long beep, your change has been accepted.

3 Fax Only

Exit

Pressing 9 0 allows you to exit remote retrieval. Wait for the

long beep, then replace the handset.

Chapter 6

Retrieving fax messages

Changing your Fax

Forwarding number

You can call your machine from any touch

tone telephone and have your fax messages

sent to a machine. Before you use this

feature, you have to turn on Fax Storage.

You can change the default setting of your fax

forwarding number from another touch tone

telephone or fax machine.

a Dial your fax number.

b When your machine answers, enter

your remote access code (3 digits

followed by ) at once. If you hear one

long beep, you have messages.

b When your machine answers, enter

your remote access code (3 digits

followed by ) at once. If you hear one

long beep, you have messages.

c When you hear two short beeps,

press 9 6 2.

c When you hear two short beeps,

press 9 5 4.

d Wait for the long beep, enter the number

(up to 20 digits) of the remote fax

d Wait for the long beep, enter the new

number (up to 20 digits) of the remote

fax machine you want your fax

messages forwarded to using the dial

pad, then enter # #.

machine you want your fax messages

sent to using the dial pad, then enter # #.

Note

You cannot use l and # as dial numbers.

However, press # if you want to create a

pause.

Note

You cannot use l and # as dial numbers.

However, press # if you want to create a

pause.

e Hang up after you hear your machine

beep. Your machine will call the other

fax machine, which will then print your

fax messages.

e Press 9 0 to reset the machine when you

have finished.

f Hang up after you hear your machine

beep.

Telephone Servicesand External

devices

Fax/Tel mode when the power

key is off

Voice operations

Voice calls can be made either with an

external telephone, by dialing manually, or by

using Quick Dial numbers.

You can change the default setting of the

On/Off key to Fax Receive:Onso that you

can receive faxes when the power key is off.

(See Power Off setting on page 25.) Fax/Tel

mode will work in the following way.

Tone or Pulse (Canada only)

If you have a Pulse dialing service, but need

to send Tone signals (for example, for

telephone banking), follow the instructions

below:

Fax/Tel mode does not work when the power

key is off. The machine will not answer

telephone or fax calls and will keep ringing. If

you are at an external or extension

telephone, lift the handset and talk. If you

hear fax tones, hold the handset until Easy

Receive activates your machine. If the other

party says they want to send you a fax,

activate the machine by pressing l 5 1.

a Pick up the handset of an external

telephone or press Hook.

b Press # on the machine’s control panel.

Any digits dialed after this will send tone

signals.

When you hang up, the machine will return to

the Pulse dialing service.

Fax/Tel mode when the power

key is on

When the machine is in Fax/Tel mode, it will

use the F/T Ring Time (pseudo/double-

ringing) to alert you to pick up a voice call.

If you are at an extension telephone, you'll

need to lift the handset during the F/T Ring

Time and then press # 5 1 between the

pseudo/double-rings. If no one is on the line,

or if someone wants to send you a fax, send

the call back to the machine by pressing

l 5 1.

If you are at the machine, lift the external

telephone’s handset, and then press Hook to

answer.

Chapter 7

Get the Distinctive Ring service from your

telephone company. Distinctive Ring is a

feature of your Brother machine that allows a

person with one line to receive fax and voice

calls through two different phone numbers on

that one line. Brother uses the term

Telephone services

Your machine supports the Caller ID and

Distinctive Ring subscriber telephone

services that some telephone companies

offer.

‘Distinctive Ring,’ but telephone companies

market the service under a variety of names,

such as Custom Ringing, Personalized Ring,

Smart Ring, RingMaster, Ident-A-Ring, Ident-

A-Call, Data Ident-A-Call, Teen Ring, and

SimpleBiz Fax & Alternate Number Ringing.

This service establishes a second telephone

number on the same line as your existing

telephone number, and each number has its

own ring pattern. Typically, the original

number rings with the standard ring pattern

and is used for receiving voice calls, and the

second number rings with a different ring

pattern and is used for receiving faxes. (See

Distinctive Ring on page 69.)

Features like Voice Mail, Call Waiting, Call

Waiting/Caller ID, RingMaster, answering

services, alarm systems or other custom

features on one telephone line may affect the

way your machine works. If you have Voice

Mail on your telephone line, please read the

following carefully.

Voice Mail

If you have Voice Mail on the same telephone

line as your Brother machine, Voice Mail and

the Brother machine will conflict with each

other when receiving incoming calls.

For example, if your Voice Mail is set to

answer after 4 rings and your Brother

machine is set to answer after 2 rings, then

your Brother machine will answer first. This

will prevent callers from being able to leave a

message in your Voice Mail.

Set your Brother machine’s Receive Mode to

“Manual.” Manual Mode requires that you

answer every incoming call if you want to be

able to receive a fax. If the incoming call is a

telephone call, then complete the call as you

normally would. If you hear fax sending tones

you must transfer the call to the Brother

machine. (See Using external and extension

telephones on page 77.) Unanswered fax

and voice calls will go to your Voice Mail. (To

set the machine in MANUAL Mode, see

Choose the correct Receive Mode

Similarly, if your Brother machine is set to

answer after 4 rings and your Voice Mail is set

to answer after 2 rings, then your Voice Mail

will answer first. This will prevent your Brother

machine from being able to receive an

incoming fax, since Voice Mail cannot

transfer the incoming fax back to the Brother

machine.

on page 49.)

To avoid conflicts between your Brother

machine and your voice mail service, do one

of the following:

Telephone Services and External devices

What does Brother's ‘Distinctive Ring’

do?

Distinctive Ring

Distinctive Ring is a function of your Brother

machine that allows a person with one line to

receive fax and voice calls through two

different phone numbers on that one line.

Brother uses the term “Distinctive Ring”, but

telephone companies market the service

under a variety of names, such as Smart

Ring, Ring Master or Ident-a-Ring. This

service establishes a second telephone

number on the same line as your existing

telephone number, and each number has its

own ring pattern. Typically, the original

number rings with the standard ring pattern

and is used for receiving voice calls, and the

second number rings with a different ring

pattern and is used for receiving faxes.

The Brother machine has a Distinctive Ring

feature that allows you to use your machine to

take full advantage of the telephone

company's Distinctive Ring service. The new

telephone number on your line can just

receive faxes.

Do you have Voice Mail?

If you have Voice Mail on the telephone line

that you will install your new machine on,

there is a strong possibility that Voice Mail

and the machine will conflict with each other

while receiving incoming calls. However, the

Distinctive Ring feature allows you to use

more than one number on your line, so

both Voice Mail and the machine can work

together without any problems. If each one

has a separate telephone number, neither will

interfere with the other's operations.

Note

• You must pay for your telephone

company's Distinctive Ring service before

you program the machine to work with it.

If you decide to get the Distinctive Ring

service from the telephone company, you will

need to follow the directions on next page to

‘register’ the new Distinctive Ring pattern

they give you. This is so your machine can

recognize its incoming calls.

• Please call your telephone company for

availability and rates.

What does your telephone company's

‘Distinctive Ring’ do?

Note

Your telephone company's Distinctive Ring

service allows you to have more than one

number on the same telephone line. If you

need more than one telephone number, it

is cheaper than paying for an extra line.

Each telephone number has its own

You can change or cancel the Distinctive

Ring pattern at any time. You can switch it

off temporarily, and turn it back on later.

When you get a new fax number, make

sure you reset this feature.

distinctive ring pattern, so you will know

which telephone number is ringing. This is

one way you can have a separate telephone

number for your machine.

Chapter 7

Before you choose the ring pattern to

Registering the Distinctive Ring

pattern

You can only register one Distinctive Ring

pattern with the machine. Some ring patterns

cannot be registered. The ring patterns below

are supported by your Brother machine.

gives you.

After you have set the Distinctive Ring feature

to On, your Distinctive Ring number will

receive faxes automatically. The receive

mode is automatically set to Manualand you

cannot change it to another receive mode

while Distinctive Ring is set to On. This

ensures the Brother machine will only answer

the Distinctive Ring number and not interfere

when your main telephone number is called.

Ring

Rings

Pattern

long-long

a Press Menu.

short-long-short

short-short-long

b Press a or b to choose Fax.

Press OK.

very long (normal

pattern)

c Press a or b to choose

Miscellaneous.

Press OK.

Note

Ring Pattern #1 is often called short-short

and is the most commonly used.

If the ring pattern you received is not on

this chart, please call your telephone

company and ask for one that is

shown.

d Press a or b to choose Distinctive.

Press OK.

e Press a or b to choose Set.

Press OK.

f Press a or b to choose the stored ring

pattern you want to use.

„ The machine will only answer calls to its

Press OK.

registered number.

(You hear each pattern as you scroll

through the four patterns. Make sure

you choose the pattern that the

telephone company gave you.)

„ The first two rings are silent on the

machine. This is because the fax must

‘listen’ to the ring pattern (to compare it to

the pattern that was ‘registered’). (Other

telephones on the same line will ring.)

g Press Stop/Exit.

Distinctive Ring is now set to On.

„ If you program the machine properly, it will

recognize the registered ring pattern of the

‘fax number’ within 2 ring patterns and

then answer with a fax tone. When the

‘voice number’ is called, the machine will

not answer.

Telephone Services and External devices

Turning off Distinctive Ring

Caller ID

a Press Menu.

The Caller ID feature lets you use the Caller

ID subscriber service offered by many local

telephone companies. Call your telephone

company for details. This service shows the

telephone number, or name if it is available,

of your caller as the line rings.

b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous.

Press OK.

After a few rings, the LCD shows the

telephone number of your caller (and name, if

available). Once you answer a call, the Caller

ID information disappears from the LCD, but

the call information stays stored in the Caller

ID memory.

d Press a or b to choose Distinctive.

Press OK.

e Press a or b to choose Off.

Press OK.

„ You can see the first 18 characters of the

f Press Stop/Exit.

number (or name).

„ The # Unavailablemessage means

the call originated outside your Caller ID

service area.

Note

If you turn off Distinctive Ring, the

machine will stay in Manualreceive

mode. You will need to set the Receive

Mode again. (See Choose the correct

Receive Mode on page 49.)

„ The Private Callmessage means the

caller has intentionally blocked

transmission of information.

You can print a list of the Caller ID information

received by your machine. (See How to print

a report on page 90.)

Note

• This feature may not be available in

certain areas of the USA and Canada.

• The Caller ID service varies with different

carriers. Call your local telephone

company to find out about the kind of

service available in your area.

Chapter 7

Setting up your area code (USA only)

Connecting an external

TAD (telephone

answering device)

When returning calls from the caller ID history

your machine will automatically dial “1” plus

the area code for all calls. If your local dialing

plan requires that the “1” not be used for calls

within your area code enter your area code in

this setting. With the area code setting, calls

returned from the caller ID history to your

area code will be dialed using 10 digits (area

code + 7-digit number). If your dialing plan

does not follow the standard 1 + area code +

7-digit number dialing system for calling

outside your area code, you may experience

problems returning calls automatically from

the caller ID history. If this is not the

You may choose to connect an external

answering device. However, when you have

an external TAD on the same telephone line

as the machine, the TAD answers all calls

and the machine ‘listens’ for fax calling (CNG)

tones. If it hears them, the machine takes

over the call and receives the fax. If it does

not hear CNG tones, the machine lets the

TAD continue playing your outgoing message

so your caller can leave you a voice

message.

procedure followed by your dialing plan, you

will not be able to return calls automatically.

The TAD must answer within four rings (the

recommended setting is two rings). The

machine cannot hear CNG tones until the

TAD has answered the call, and with four

rings there are only 8 to 10 seconds of CNG

tones left for the fax ‘handshake’. Make sure

you carefully follow the instructions in this

guide for recording your outgoing message.

We do not recommend using the toll saver

feature on your external answering machine if

it exceeds five rings.

a Press Menu.

b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous.

Press OK.

d Press a or b to choose Caller ID.

Press OK.

e Use the dial pad to enter your area code.

Press OK.

f Press Stop/Exit.

Telephone Services and External devices

Connections

Note

• If you do not receive all your faxes,

shorten the Ring Delay setting on your

external TAD.

The external TAD must be plugged into the

jack labeled EXT. Your machine cannot work

properly if you plug the TAD into a wall jack

(unless you are using Distinctive Ring).

• If You Subscribe to your Telephone

company's Distinctive Ring Service:

a Plug the telephone line cord from the

telephone wall jack into the jack labeled

LINE.

You may connect an external TAD to a

separate wall jack only if you subscribe to

your telephone company's Distinctive

Ring service, have registered the

distinctive ring pattern on your machine,

and use that number as a fax number. The

recommended setting is at least four rings

on the external TAD when you have the

telephone company's Distinctive Ring

Service. You cannot use the Toll Saver

setting.

b Plug the telephone line cord from the

external TAD into the jack labeled EXT.

(Make sure this cord is connected to the

TAD at the TAD's telephone line jack,

and not its handset jack.)

c Set your external TAD to four rings or

less. (The machine's Ring Delay setting

does not apply.)

• If You Do Not Subscribe to Distinctive

Ring Service:

d Record the outgoing message on your

You must plug your TAD into the EXT.

jack of your machine. If your TAD is

plugged into a wall jack, both your

machine and the TAD will try to control the

telephone line. (See the illustration

below.)

external TAD.

e Set the TAD to answer calls.

f Set the Receive Mode to

External TAD. (See Choose the

correct Receive Mode on page 49.)

TAD

When the TAD answers a call, the LCD

shows Telephone.

Chapter 7

Recording outgoing message

(OGM) on an external TAD

Special line considerations

Roll over telephone lines

Timing is important in recording this message.

The message sets up the ways to handle both

manual and automatic fax reception.

A roll over telephone system is a group of two

or more separate telephone lines that pass

incoming calls to each other if they are busy.

The calls are usually passed down or ‘rolled

over’ to the next available telephone line in a

preset order.

a Record 5 seconds of silence at the

beginning of your message. (This allows

your machine time to listen for the fax

CNG tones of automatic transmissions

before they stop.)

Your machine can work in a roll over system

as long as it is the last number in the

sequence, so the call cannot roll away. Do not

put the machine on any of the other numbers;

when the other lines are busy and a second

fax call is received, the fax call will be sent to

a line that does not have a fax machine. Your

b Limit your speaking to 20 seconds.

c End your 20-second message by giving

your Fax Receive Code for people

sending manual faxes. For example:

‘After the beep, leave a message or

machine will work best on a dedicated line.

send a fax by pressing l 5 1 and Start.’

Two-line telephone system

Note

A two-line telephone system is nothing more

than two separate telephone numbers on the

same wall outlet. The two telephone numbers

can be on separate jacks (RJ11) or mixed into

one jack (RJ14). Your machine must be

plugged into an RJ11 jack. RJ11 and RJ14

jacks may be equal in size and appearance

and both may contain four wires (black, red,

green, yellow). To test the type of jack, plug in

a two-line telephone and see if it can access

both lines. If it can, you must separate the line

for your machine. (See page 53.)

We recommend beginning your OGM with

an initial 5-second silence because the

machine cannot hear fax tones over a

resonant or loud voice. You may try

omitting this pause, but if your machine

has trouble receiving, then you must

re-record the OGM to include it.

Telephone Services and External devices

a Put the two-line TAD and the two-line

Converting telephone wall outlets

telephone next to your machine.

There are three ways to convert to an RJ11

jack. The first two ways may require help from

the telephone company. You can change the

wall outlets from one RJ14 jack to two RJ11

jacks. Or you can have an RJ11 wall outlet

installed and slave or jump one of the

telephone numbers to it.

b Plug one end of the telephone line cord

for your machine into the L2 jack of the

triplex adapter. Plug the other end into

the LINE jack on the back of the

machine.

c Plug one end of the first telephone line

cord for your TAD into the L1 jack of the

triplex adapter. Plug the other end into

the L1 or L1/L2 jack of the two-line TAD.

The third way is the easiest: Buy a triplex

adapter. You can plug a triplex adapter into

an RJ14 outlet. It separates the wires into two

separate RJ11 jacks (Line 1, Line 2) and a

third RJ14 jack (Lines 1 and 2). If your

machine is on Line 1, plug the machine into

L1 of the triplex adapter. If your machine is on

Line 2, plug it into L2 of the triple adapter.

d Plug one end of the second telephone

line cord for your TAD into the L2 jack of

the two-line TAD. Plug the other end into

the EXT. jack on the left side of the

machine.

Triplex Adapter

RJ14

RJ11

RJ14

Installing machine, external two-line

TAD and two-line telephone

Triplex Adapter

Two Line Telephone

When you are installing an external two-line

telephone answering device (TAD) and a

two-line telephone, your machine must be

isolated on one line at both the wall jack and

at the TAD. The most common connection is

to put the machine on Line 2, which is

explained in the following steps. The back of

the two-line TAD must have two telephone

jacks: one labeled L1 or L1/L2, and the other

labeled L2. You will need at least three

telephone line cords, the one that came with

your machine and two for your external two-

line TAD. You will need a fourth line cord if

you add a two-line telephone.

External Two Line TAD

Machine

You can keep two-line telephones on other

wall outlets as always. There are two ways to

add a two-line telephone to the machine's

wall outlet. You can plug the telephone line

cord from the two-line telephone into the

L1+L2 jack of the triplex adapter. Or you can

plug the two-line telephone into the TEL jack

of the two-line TAD.

Chapter 7

Multi-line connections (PBX)

External and extension

telephones

We suggest you ask the company who

installed your PBX to connect your machine.

If you have a multi line system we suggest

you ask the installer to connect the unit to the

last line on the system. This prevents the

machine being activated each time the

system receives telephone calls. If all

incoming calls will be answered by a

Connecting an external or

extension telephone

You can connect a separate telephone or

telephone answering device directly to your

machine as shown in the diagram below.

switchboard operator we recommend that

you set the Receive Mode to Manual.

Connect the telephone line cord to the jack

labeled EXT.

We cannot guarantee that your machine will

operate properly under all circumstances

when connected to a PBX. Any difficulties

with sending or receiving faxes should be

reported first to the company who handles

your PBX.

Extension telephone

External telephone

When you are using an external or extension

telephone, the LCD shows Telephone.

Telephone Services and External devices

Using external and extension

telephones

Using a Non-Brother cordless

external telephone

If your non-Brother cordless telephone is

connected to the EXT. jack of the machine

and you typically carry the cordless handset

elsewhere, it is easier to answer calls during

the Ring Delay.

Using extension telephones

If you answer a fax call at an extension

telephone, you can make your machine

receive the fax by pressing the Fax Receive

Code l 5 1.

If you let the machine answer first, you will

have to go to the machine so you can press

Hook to send the call to the cordless handset.

If the machine answers a voice call and

pseudo/double-rings for you to take over, you

can take the call at an extension telephone by

pressing the Telephone Answer Code # 5 1.

(See F/T Ring Time (Fax/Tel mode only)

on page 52.)

Using remote codes

Fax Receive code

Using an external telephone

(connected to the EXT. jack of the

machine)

If you answer a fax call on an extension

telephone, you can tell your machine to

receive it by dialing the Fax Receive Code

l 5 1. Wait for the chirping sounds then

replace the handset. (See Easy Receive

on page 53.)

If you answer a fax call at the external

telephone, you can make the machine

receive the fax by pressing Black Start.

If you answer a fax call at the external

telephone, you can make the machine

receive the fax by pressing Black Start.

If the machine answers a voice call and

pseudo/double-rings for you to take over, you

can take the call at the external telephone by

pressing Hook.

Telephone Answer code

If you answer a call and no one is on

the line:

If you receive a voice call and the machine is

in F/T mode, it will start to sound the F/T

(double) ring after the initial ring delay. If you

pick up the call on an extension telephone

you can turn the F/T ring off by pressing # 5 1

(make sure you press this between the rings).

If the machine answers a voice call and

pseudo/double-rings for you to take over, you

can take the call at the external telephone by

pressing Hook.

You should assume that you're receiving a

manual fax.

Press l 5 1 and wait for the chirp or until the

LCD shows Receiving, and then hang up.

Note

You can also use the Easy Receive

feature to make your machine

automatically take the call. (See Easy

Receive on page 53.)

Chapter 7

Changing the remote codes

The preset Fax Receive Code is l 5 1. The

preset Telephone Answer Code is # 5 1. If

you want to, you can replace them with your

own codes.

a Press Menu.

b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive.

Press OK.

d Press a or b to choose Remote Codes.

e Press d or cto choose On(or Off).

Press OK.

f Enter the new Fax Receive Code.

Press OK.

g Press a or b to choose Deact.Code:

and enter the new Telephone Answer

Code.

Press OK.

h Press Stop/Exit.

Note

• If you are always disconnected when

accessing your external TAD remotely, try

changing the Fax Receive Code and

Telephone Answer Code to another three-

digit code (such as # # # and 9 9 9).

• Remote Codes might not work with some

telephone systems.

Dialing and storing numbers

Speed Dialing

How to Dial

a Press

(Phone Book).

Manual dialing

Press all of the digits of the fax or telephone

number.

Or, you can press

(Fax) and then

press a or b to choose Phone Book.

b Press a or b to choose Search.

Press OK.

c Do one of the following:

„ Press a or b to choose

Alphabetical Orderor

Numerical Order.

Press OK.

One Touch Dialing

Your machine has 3 One Touch keys where

you can store 6 fax or telephone numbers for

automatic dialing.

„ Press the two-digit Speed Dial

number using the dial pad. (See

Storing Speed Dial numbers

on page 83.)

d Press a or b to choose the number you

want to dial.

Press OK.

Press the One Touch key that stores the

number you want to call. (See Storing

One Touch Dial numbers on page 82.) To

access numbers 4 to 6, hold down Shift as

you press the One Touch key.

Note

If the LCD shows Not Registered

when you enter or search a One Touch or

Speed Dial number, a number has not

been stored at this location.

Chapter 8

c Press a or b to choose Send a fax.

Press OK.

You can search for names you have stored in

the One Touch and Speed Dial memory.

d Press Black Start or Color Start.

Note

Press

(Phone Book).

Or, you can press

press a or b to choose Phone Book.

In Real Time Transmission the automatic

redial feature does not work when using

the scanner glass.

(Fax) and then

b Press a or b to choose Search.

Press OK.

Outgoing Call

c Press a or b to choose

Alphabetical Orderor

Numerical Order.

Press OK.

The last 30 numbers you sent a fax to will be

stored in the outgoing call history. You can

choose one of these numbers to fax to, add to

One Touch or Speed Dial, or delete from the

history.

Note

• Press l to make the LCD font size larger.

a Press Redial/Pause.

• Press # to make the LCD font size smaller.

You can also choose Outgoing Call

by pressing

(Fax).

d If you chose Alphabetical Orderin

step c, use the dial pad to enter the first

letter of the name, and then press a or b

to choose the name and number you

want to call.

b Press a or b to choose the number you

want.

Press OK.

c Do one of the following:

Press OK.

„ To send a fax, press a or b to choose

Send a fax.

Fax Redial

Press OK.

If you are sending a fax manually and the line

is busy, press Redial/Pause, and then press

Black Start or Color Start to try again. If you

want to make a second call to a number you

recently dialed, you can press Redial/Pause

and choose one of the last 30 numbers from

the Outgoing Call List.

Press Black Start or Color Start.

„ If you want to store the number,

press a or b to choose

Add To Phone Book.

Press OK.

(See Storing One Touch numbers

from Outgoing Calls on page 82 or

Storing Speed Dial numbers from

Outgoing Calls on page 84.)

Redial/Pause only works if you dialed from

the control panel. If you are sending a fax

automatically and the line is busy, the

machine will automatically redial once after

five minutes.

„ Press a or b to choose Delete.

Press OK.

a Press Redial/Pause.

Press 1 to confirm.

b Press a or b to choose the number you

d Press Stop/Exit.

want to redial.

Press OK.

Dialing and storing numbers

Caller ID history

Note

• (USA only) If you redial from the Caller ID

history outside your area code, you must

set up your AREA CODE in advance.

(See Setting up your area code (USA

only) on page 72.)

This feature requires the Caller ID subscriber

service offered by many local telephone

companies. (See Caller ID on page 71.)

The number, or name if available, from the

last 30 faxes and telephone calls you

• You can print the Caller ID List.

received will be stored in the Caller ID history.

You can view the list or choose one of these

numbers to fax to, add to One Touch or

Speed Dial, or delete from the history. When

the thirty-first call comes in to the machine, it

replaces information about the first call.

(See How to print a report on page 90.)

a Press

(Fax).

b Press a or b to choose

Caller ID hist.

Press OK.

c Press a or b to choose the number you

want.

Press OK.

d Do one of the following:

„ To send a fax, press a or b to choose

Send a fax.

Press OK.

Press Black Start or Color Start.

„ If you want to store the number,

press a or b to choose

Add To Phone Book.

Press OK.

(See Storing Speed Dial numbers

from Outgoing Calls on page 84.)

„ Press a or b to choose Delete.

Press OK.

Press 1 to confirm.

e Press Stop/Exit.

Chapter 8

c Do one of the following:

Storing numbers

„ Enter the name (up to 16 characters)

using the dial pad.

You can set up your machine to do the

following types of easy dialing: One Touch,

Speed Dial and Groups for broadcasting

faxes. When you dial a Quick Dial number,

the LCD shows the name, if you stored it, or

the number.

Press OK.

(To help you enter letters, see

„ To store the number without a name,

press OK.

Note

d Enter the fax or telephone number (up to

If you lose electrical power, the Quick Dial

numbers that are in the memory will not be

lost.

20 digits).

Press OK.

Note

Storing a pause

If you want to store an E-mail address to

use with Internet fax or Scan to E-mail

Press Redial/Pause to put a 3.5-second

pause between numbers. If you are dialing

overseas, you can press Redial/Pause as

many times as needed to increase the length

of the pause.

server, press

and then press

to E-Address. Press

FAX/TEL/MAIL, and then enter the

E-mail address and press OK. (See

to choose Dial Type

or to change the option

to choose

Storing One Touch Dial

numbers

e Press a or b to choose Complete.

Press OK.

Your machine has 3 One Touch keys where

you can store 6 fax or telephone numbers for

automatic dialing. To access numbers 4 to 6

hold down Shift as you press the One Touch

key.

f Press Stop/Exit.

Storing One Touch numbers from

Outgoing Calls

a Press the One Touch key where you

want to store the number.

You can store One Touch numbers from the

Outgoing Call history.

Press 1 to choose Yes.

a Press Redial/Pause.

Or, you can use the

key and choose

(Phone Book)

You can also choose Outgoing Call

by pressing

(Fax).

Set One Touch Dialto store

numbers.

b Press a or b to choose the name or

number you want to store.

Press OK.

b Do one of the following:

„ To add a number, press 1 using the

dial pad.

c Press a or b to choose

Add To Phone Book.

Press OK.

„ To exit without adding a number,

press 2 using the dial pad.

Dialing and storing numbers

d Press a or b to choose the 2-digit One

Touch Dial number where you want to

store the number.

d Press a or b to choose

Add To Phone Book.

Press OK.

e Press a or b to choose the 2-digit

One Touch location where you want to

store the number.

Note

One Touch Dial numbers begin with (for

example, l 0 2).

Press OK.

Note

e Do one of the following:

One Touch Dial numbers begin with (for

example, l 0 2).

„ Enter the name using the dial pad

(up to 16 characters).

Press OK.

f Do one of the following:

(To help you enter letters, see

„ Enter the name (up to 16 characters)

using the dial pad.

„ To store the number without a name,

press OK.

Press OK.

(To help you enter letters, see

f Press OK to confirm the fax or

telephone number.

„ To store the number without a name,

press OK.

g Press OK and press a or b to choose

Complete.

Press OK.

g Press OK to confirm the fax or

telephone number.

h Press Stop/Exit.

h Press a or b to choose Complete.

Press OK.

Storing One Touch numbers from the

Caller ID history

i Press Stop/Exit.

If you have the Caller ID subscriber service

from your telephone company you can also

store One Touch numbers from incoming

calls in the Caller ID History. (See Caller ID

on page 71.)

Storing Speed Dial numbers

You can store up to 100 2-digit Speed Dial

locations with a name, and each name can

have two numbers. When you dial you will

only have to press a few keys (For example:

a Press

(Fax).

, Search, OK the two-digit number, and

Black Start or Color Start).

b Press a or b to choose

Caller ID hist.

Press OK.

a Press

(Phone Book).

b Press a or b to choose

Set Speed Dial.

Press OK.

c Press a or b to choose the number you

want to store.

Press OK.

Chapter 8

c Press a or b to choose the 2-digit

Speed Dial location where you want to

store the number.

Storing Speed Dial numbers from

Outgoing Calls

You can also store Speed Dial numbers from

the Outgoing Call history.

Press OK.

d Do one of the following:

a Press Redial/Pause.

„ Enter the name (up to 16 characters)

You can also choose Outgoing Call

using the dial pad.

by pressing

(Fax).

Press OK.

b Press a or b to choose the name or

number you want to store.

Press OK.

(To help you enter letters, see

„ To store the number without a name,

press OK.

c Press a or b to choose

Add To Phone Book.

Press OK.

e Enter the fax or telephone number (up to

20 digits).

Press OK.

d Press a or b to choose the 2-digit

Speed Dial location you want to store

the number in.

Note

Press OK.

If you want to store an E-mail address to

use with Internet fax or Scan to E-mail

Note

server, press

and then press

to E-Address. Press

to choose Dial Type

or to change the option

to choose

Speed Dial locations begin with # (for

example, # 0 2).

FAX/TEL/MAIL, and then enter the

E-mail address and press OK. (See

e Do one of the following:

„ Enter the name (up to 16 characters)

using the dial pad.

f Do one of the following:

Press OK.

„ Enter the second fax or telephone

(To help you enter letters, see

number (up to 20 digits).

Press OK.

„ To store the number without a name,

press OK.

„ If you do not want to store a second

number, press OK.

f Press OK to confirm the fax or

telephone number.

g Press a or b to choose Complete.

Press OK.

g Do one of the following:

„ Enter the second fax or telephone

h Do one of the following:

number (up to 20 digits).

„ To store another Speed Dial

number, go to step c.

Press OK.

„ If you do not want to store a second

number, press OK.

„

To finish the setting, press Stop/Exit.

h Press a or b to choose Complete.

Press OK.

i Press Stop/Exit.

Dialing and storing numbers

Storing Speed Dial numbers from the

Caller ID history

Changing One Touch or

Speed Dial names or numbers

If you have the Caller ID subscriber service

from your telephone company you can also

store Speed Dial numbers from incoming

calls in the Caller ID History. (See Caller ID

on page 71.)

You can change or delete a One Touch or

Speed Dial number that has already been

stored.

a Press

(Phone Book).

a Press

(Fax).

b Press a or b to choose

Set One Touch Dialor

Set Speed Dial.

Press OK.

b Press a or b to choose

Caller ID hist.

Press OK.

c Press a or b to choose the number you

c Press a or b to choose the 2-digit

One Touch or Speed Dial location you

want to change.

want to store.

Press OK.

d Press a or b to choose

Add To Phone Book.

Press OK.

d Do one of the following:

„ Press a or b to choose Change.

Press OK.

e Press a or b to choose the 2-digit

Speed Dial location you want to store

the number in.

„ Press a or b to choose Delete.

Press OK.

f Do one of the following:

Press 1 to confirm.

„ Enter the name (up to 16 characters)

using the dial pad.

Go to step j.

Press OK.

Note

(To help you enter letters, see

How to change the stored name or

number:

on page 83 and Broadcasting (Black & White

„ To store the number without a name,

press OK.

If you want to change a character, press

d or c to position the cursor under the

character you want to change, and then

press Clear/Back. Re-enter the

character.

g Press OK to confirm the fax or

telephone number.

h Do one of the following:

„ Enter the second fax or telephone

e If you want to change the name, press

number (up to 20 digits).

a or b to choose Name, then press and

Press OK.

enter the new name using the dial pad

(up to 16 characters).

Press OK.

„ If you do not want to store a second

number, press OK.

(See Entering Text on page 198.)

i Press a or b to choose Complete.

Press OK.

j Press Stop/Exit.

Chapter 8

f If you want to change the Fax/Tel

number, press a or b to choose

Setting up groups for

broadcasting

Fax/Tel:, then press

and enter the

new fax or telephone number using the

dial pad (up to 20 digits).

Groups, which can be stored on a One Touch

key or a Speed Dial location, allow you to

send the same fax message to many fax

numbers by pressing only a One Touch key

Note

For Speed Dial locations you can change

or a , Search, OK the two-digit location

and Black Start. First, you'll need to store

each fax number in a One Touch key or

Speed-Dial location. Then you can include

them as numbers in the Group. Each Group

uses up a One Touch key or Speed Dial

location. You can have up to six Groups, or

you can assign up to 204 numbers in a large

Fax/Tel1:and Fax/Tel2:.

g Do one of the following:

„ If you are changing a Speed Dial

number, go to step h.

„ If you are changing a One Touch

number, go to step j.

Group if you have 2 numbers in each location.

h Do one of the following:

(See Storing Speed Dial numbers

only) on page 43.)

„ Enter the second new fax or

telephone number (up to 20 digits).

Press OK.

a Press

(Phone Book).

„ If you do not want to change the

number, press OK.

b Press a or b to choose Setup Groups.

Press OK.

i Press a or b to choose Complete.

Press OK.

c Press a or b to choose GROUP1,

GROUP2, GROUP3, GROUP4, GROUP5or

GROUP6for the Group name where you

will store the fax numbers.

j Press Stop/Exit.

Press OK.

d Press a or b to choose the 2-digit One

Touch or Speed Dial location where you

want to store the Group.

Press OK.

e If you want to change the Group name,

press a or b to choose

Change Group Nameand press OK.

Then enter the new Group name and

press OK.

f Press a or b to choose Add Number.

Press OK.

Dialing and storing numbers

g To add numbers to the group, press

a or b to choose

Changing a Group name

a Press

(Phone Book).

Alphabetical Orderor

Numerical Orderand press OK.

Press a or b to select a number and

press OK.

b Press a or b to choose Setup Groups.

Press OK.

c Press a or b to choose the Group name

you want to change.

Note

One Touch Dial locations begin with l.

Speed Dial locations begin with #.

Press OK.

d Press a or b to choose

Change Group Name.

Press OK.

h Do one of the following:

„ To add another number to the group,

repeat steps f to g.

Note

„ If you are finished adding numbers to

the group, press a or b to choose

Complete.

How to change the stored name or

number:

If you want to change a character, press

d or c to position the cursor under the

character you want to change, and then

press Clear/Back. Re-enter the

character.

Press OK.

i Do one of the following:

„ To store another Group for

broadcasting, repeat steps c to h.

e Enter the new name (up to 16

characters) using the dial pad.

Press OK.

„ To finish storing Groups for

broadcasting, press Stop/Exit.

(See Entering Text on page 198. For

example, type NEW CLIENTS.)

Note

You can print a list of all the One Touch

and Speed Dial numbers. Group numbers

will be marked in the GROUP column.

(See Reports on page 90.)

f Press a or b to choose Complete.

Press OK.

g Press Stop/Exit.

Deleting a Group

a Press

(Phone Book).

b Press a or b to choose Setup Groups.

Press OK.

c Press a or b to choose the Group you

want to delete.

Press OK.

d Press a or b to choose Delete.

Press OK.

Press 1 to confirm.

e Press Stop/Exit.

Chapter 8

c Enter a or b to choose

Numerical Order.

Press OK.

Deleting a number from a Group

a Press

(Phone Book).

b Press a or b to choose Setup Groups.

Press OK.

d Press a or b to choose #03.

Press OK.

c Press a or b to choose the Group you

want to change.

Note

Speed Dial numbers start with #.

One Touch numbers start with l.

Press OK.

d Press a or b to choose the number you

want to delete.

e Press OK to choose Send a fax.

Press OK.

Press 1 to confirm.

f Press a or b to choose Phone Book.

Press OK.

e Press a or b to choose Complete.

Press OK.

g Press a or b to choose Search.

Press OK.

f Press Stop/Exit.

h Enter a or b to choose

Numerical Order.

Press OK.

Dialing Access codes and

credit card numbers

i Press a or b to choose l02.

Press OK.

Sometimes you may want to choose from

several long distance carriers when you

make a call. Rates may vary depending on

the time and destination. To take advantage

of low rates, you can store the access codes

of long-distance carriers and credit card

numbers as One Touch and Speed Dial

numbers. You can store these long dialing

sequences by dividing them and setting them

up as separate One Touch and Speed Dial

numbers in any combination. You can even

include manual dialing using the dial pad.

(See Storing Speed Dial numbers

j Press OK to choose Send a fax.

k Press Black Start or Color Start.

You will dial ‘555-7000’.

To temporarily change a number, you can

substitute part of the number with manual

dialing using the dial pad. For example, to

change the number to 555-7001 you could

press

(Phone Book), choose Search,

press 03 and then press 7001 using the dial

pad.

on page 83.)

Note

For example, you might have stored ‘555’ on

If you must wait for another dial tone or

signal at any point in the dialing sequence,

create a pause in the number by pressing

Redial/Pause. Each key press adds a

3.5-second delay.

Speed Dial: 03 and ‘7000’ on One Touch: 02.

You can use them both to dial ‘555-7000’ if

you press the following keys:

a Press

(Phone Book).

b Press a or b to choose Search.

Press OK.

Printing Reports

c Press a or b to choose

Fax reports

Report Setting.

Press OK.

You need to set up the Transmission

Verification Report and Journal Period using

the Menu keys.

d Press a or b to choose Transmission.

e Press d or c to choose On, On+Image,

Off, Off+Image, Off2or

Off2+Image.

Transmission Verification

Report

Press OK.

You can use the Transmission Verification

Report as proof that you sent a fax. This

report lists the time and date of transmission

and whether the transmission was successful

(OK). If you choose Onor On+Image, the

report will print for every fax you send.

f Press Stop/Exit.

Fax Journal (activity report)

You can set the machine to print a journal at

specific intervals (every 50 faxes, 6, 12 or 24

hours, 2 or 7 days). If you set the interval to

Off, you can still print the report by following

the steps on How to print a report on page 90.

The factory setting is Every 50 Faxes.

If you send a lot of faxes to the same place,

you may need more than the job number to

know which faxes you must send again.

Choosing On+Imageor Off+Imagewill print

a section of the fax's first page on the report

to help you remember.

a Press Menu.

When the Transmission Verification Report is

set to Offor Off+Image, the Report will

print if there is a transmission error and also if

the fax you received does not match the fax

that was sent to you (for example, if you

received a color fax in black & white, or your

fax printout is a reduced size.

b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Report Setting.

Press OK.

d Press a or b to choose

Journal Period.

When the Transmission Verification Report is

set to Off2or Off2+Image, the Report will

only print if there is a transmission error and

the fax wasn't sent.

Note

If you choose On+Image, Off+Imageor

Off2+Image, the image will only appear

on the Transmission Verification Report if

Real Time Transmission is set to Off. (See

Real time transmission on page 46.)

a Press Menu.

b Press a or b to choose Fax.

Press OK.

Chapter 9

e Press d or c to choose an interval.

Press OK.

Reports

(If you choose 7 days, the LCD will ask

you to choose the first day for the 7-day

countdown.)

The following reports are available:

„ Transmission

Prints a Transmission Verification Report

for your last transmission.

„ 6, 12, 24 hours, 2 or 7 days

The machine will print the report at

the chosen time and then erase all

jobs from its memory. If the

„ Help List

A help list showing how to program your

machine.

machine's memory becomes full with

200 jobs before the time you chose

has passed, the machine will print

the Journal early and then erase all

jobs from the memory. If you want an

extra report before it is due to print,

you can print it without erasing the

jobs from the memory.

„ Quick Dial

Lists names and numbers stored in the

One Touch and Speed Dial memory, in

alphabetical or numerical order.

„ Fax Journal

Lists information about the last incoming

and outgoing faxes. (TX: Transmit.)

(RX: Receive.)

„ Every 50 Faxes

The machine will print the Journal

when the machine has stored 50

jobs.

„ User Settings

Lists your settings.

f Enter the time to start printing in 24-hour

„ Network Config

Lists your Network settings.

„ Caller ID hist.

format.

Press OK.

(For example: enter 19:45 for 7:45 PM.)

Lists the available Caller ID information

about the last 30 received faxes and

telephone calls.

g Press Stop/Exit.

How to print a report

a Press Menu.

b Press a or b to choose

Print Reports.

Press OK.

c Press a or b to choose the report you

want.

Press OK.

d (Quick Dial only) Press a or b to choose

Alphabetical Orderor

Numerical Order.

Press OK.

e Press Black Start.

f Press Stop/Exit.

Polling

Sequential polling

(Black & White only)

Polling overview

Polling lets you set up your machine so other

people can receive faxes from you, but they

pay for the call. It also lets you call somebody

else’s fax machine and receive a fax from it,

so you pay for the call. The polling feature

needs to be set up on both machines for this

Sequential polling lets you request

documents from several fax machines in one

operation. Afterwards, a Sequential Polling

Report will be printed.

to work. Not all fax machines support polling.

a Press

(Fax).

b Press a or b to choose Polling RX.

Polling receive

c Press d or c to choose On(or Off).

Press OK.

Polling receive lets you call another fax

machine to receive a fax.

d Press a or b to choose Broadcasting.

Press OK.

Setup to receive polling

e Do one of the following:

„ Press a or b to choose Add Number

and enter the number using a dial

pad.

a Press

(Fax).

b Press a or b to choose Polling RX.

Press OK.

„ Press a or b to choose Phone Book

and OK. Press a or b to choose

Alphabetical Orderor

c Press d or c to choose On(or Off).

Press OK.

Numerical Orderand OK. Press

a or b to select a number and OK.

d Enter the fax number you are polling.

e Press Black Start or Color Start.

The LCD shows Dialing.

Note

One Touch Dial locations begin with l.

Speed Dial locations begin with #.

f After you have entered all the fax

numbers by repeating step e, press

a or b to choose Complete.

Press OK.

g Press Black Start.

The machine polls each number or

Group number in turn for a document.

Press Stop/Exit while the machine is dialing

to cancel the polling process.

To cancel all sequential polling receive jobs,

see Checking and canceling waiting jobs

on page 47.

Chapter 10

Polled transmit

(Black & White only)

Polled transmit lets you set up your machine

to wait with a document so another fax

machine can call and retrieve it.

The document will be stored and can be

retrieved by any other fax machine until you

delete it from the memory. (See Checking

and canceling waiting jobs on page 47.)

Set up for polled transmit

a Press

(Fax).

b Load your document.

c Press a or b to choose Polled TX.

d Press d or c to choose On(or Off).

Press OK.

e Press a or b to choose any settings you

want to change.

Press OK.

After each setting is accepted, you can

continue to change more settings.

f Press Black Start.

g If you are using the scanner glass, the

LCD will prompt you to choose one of

the following options.

„ Press 1 to send another page.

Go to h.

„ Press 2 or Black Start to send the

document.

h Place the next page on the scanner

glass, press OK. Repeat g and h for

each additional page.

Your machine will automatically send

the fax.

Section III

Copy

III

Making copies

When the option you want is highlighted,

press OK.

How to copy

Note

Entering Copy mode

• The default setting is Fax mode. You can

change the amount of time that the

machine stays in Copy mode after the last

copy operation. (See Mode Timer

on page 26.)

When you want to make a copy, press

(Copy) to illuminate it in blue.

• Book Copyand Watermark Copy

features are supported by technology

from Reallusion, Inc.

The LCD shows:

Making a single copy

a Press

(Copy).

Quality

Normal

100%

Enlarge/Reduce

Ratio:

b Load your document.

Tray Select

Tray#1

(See Loading documents on page 22.)

COPY

Copy

Press Start

c Press Black Start or Color Start.

No. of Copies

You can enter the number of copies you want

by using the dial pad.

Making multiple copies

Press a or b to scroll through the Copy key

options.

You can make up to 99 copies.

„ Quality(See page 95.)

a Press

(Copy).

„ Enlarge/Reduce(See page 95.)

„ Tray Select(See page 100.)

„ Paper Type(See page 99.)

b Load your document.

(See Loading documents on page 22.)

c Enter the number of copies you want.

d Press Black Start or Color Start.

Note

„ Paper Size(See page 99.)

„ Brightness(See page 99.)

„ Contrast(See page 99.)

„ Stack/Sort(See page 98.)

„ Page Layout(See page 96.)

„ Skew Adjustment(See page 100.)

„ Book Copy(See page 100.)

„ Watermark Copy(See page 101.)

„ Set New Default(See page 102.)

„ Factory Reset(See page 102.)

To sort the copies, press a or b to choose

Stack/Sort. (See Sorting copies using

the ADF on page 98.)

Stop copying

To stop copying, press Stop/Exit.

Making copies

a Press

(Copy).

Copy settings

b Load your document.

You can change the copy settings temporarily

for the next copy.

c Enter the number of copies you want.

d Press a or b to choose Quality.

These settings are temporary, and the

machine returns to its default settings

1 minute after copying, unless you have set

the Mode Timer to 30 seconds or less. (See

Mode Timer on page 26.)

e Press d or c to choose Fast, Normalor

Best.

Press OK.

If you have finished choosing settings, press

Black Start or Color Start.

f If you do not want to change additional

settings, press Black Start or

Color Start.

If you want to choose more settings, press

a or b.

Note

Enlarging or reducing the

image copied

You can save some of the settings that

you use most often by setting them as

default. These settings will stay until you

change them again. (See Setting your

changes as the new default on page 102.)

You can choose an enlargement or reduction

ratio. If you choose Fit to Page, your

machine will adjust the size automatically to

the paper size you set.

Changing copy quality

a Press

(Copy).

You can choose from a range of quality. The

factory setting is Normal.

b Load your document.

c Enter the number of copies you want.

„ Fast

Fast copy speed and lowest amount of ink

used. Use to save time printing

documents to be proof-read, large

documents or many copies.

d Press a or b to choose

Enlarge/Reduce.

e Press d or c to choose Enlarge,

Reduce, Fit to Pageor

Custom(25-400%).

„ Normal

Normal is the recommended mode for

ordinary printouts. This produces good

copy quality with good copy speed.

Press OK.

f Do one of the following:

„ Best

„ If you chose Enlargeor Reduce,

press OK and press d or c to choose

the enlargement or reduction ratio

you want.

Use best mode to copy precise images

such as photographs. This provides the

highest resolution and slowest speed.

„ If you chose Custom(25-400%),

press OK and then enter an

enlargement or reduction ratio from

25%to 400%.

„ If you chose 100%or Fit to Page,

go to step g.

Chapter 11

Making N in 1 copies or a

poster (page layout)

198% 4"x6"iA4

186% 4"x6"iLTR

142% LTRiLGR

104% EXEiLTR

97% LTRiA4

The N in 1 copy feature can help you save

paper by letting you copy two or four pages

onto one printed page.

The 1 to 2 feature copies one Ledger or A3

size page onto two Letter or A4 size pages. If

you use this setting, use the scanner glass.

93% A4iLTR

83% LGLiA4

78% LGLiLTR

64% LGRiLTR

46% LTRi4"x6"

Fit to Page

Custom(25-400%)

You can also produce a poster. When you

use the poster feature your machine divides

your document into sections, then enlarges

the sections so you can assemble them into a

poster. If you want to print a poster, use the

scanner glass.

g If you do not want to change additional

settings, press Black Start or

Color Start.

Important

„ Please make sure paper size is set to

Letter, Ledger, A4 or A3.

Note

„ You cannot use the Enlarge/Reduce

setting with the N in 1 and Poster features.

• Page LayoutOptions are not available

with Enlarge/Reduce.

„ If you are producing multiple color copies,

N in 1 copy is not available.

• Fit to Pageoptions is not available

with Page Layout, Book Copyand

Watermark Copy.

„ (P)means Portrait and (L)means

Landscape.

• Fit to Pagedoes not work properly

when the document on the scanner glass

is skewed more than 3 degrees. Using the

document guidelines on the left and top,

place your document in the upper left

hand corner, with the document face down

on the scanner glass.

„ You can only make one poster copy at a

time.

Note

Skew Adjustmentis not available with

the Posterand 1 to 2options.

• Fit to Pageis not available for a Legal

a Press

(Copy).

size document.

b Load your document.

c Enter the number of copies you want.

d Press a or b to choose Page Layout.

Making copies

e Press d or c to choose Off(1 in 1),

2 in 1 (P), 2 in 1 (L),

4 in 1 (P), 4 in 1 (L), 1 to 2,

Poster(2x2)or Poster(3x3).

Press OK.

If you are copying from the ADF, insert the

document face up in the direction shown

below:

„ 2 in 1 (P)

If you chose 2 in 1or

Poster(2x2)with Ledger or A3, go to

step f to choose the paper size of your

document.

„ 2 in 1 (L)

If you choose another setting, go to

step g.

f Do one of the following:

„ 1 to 2

„ If you chose 2 in 1 (P)or

2 in 1 (L), press b to choose

Layout Format. Press d or c to

choose LGRx2 i LGRx1,

„ 4 in 1 (P)

LTRx2 i LGRx1, A3x2 i A3x1or

A4x2 i A3x1.

„ If you chose Poster(2x2), press b

to choose Layout Format. Press

d or c to choose LGRx1 i LGRx4,

LTRx1 i LGRx4, A3x1 i A3x4or

A4x1 i A3x4.

„ 4 in 1 (L)

g If you do not want to change additional

settings, press Black Start or

Color Start to scan the page.

If you are making a poster or placed the

document in the ADF, the machine

scans the pages and starts printing.

If you are using the scanner glass, go

to step h.

h After the machine scans the page,

press 1 to scan the next page.

i Place the next page on the scanner

glass.

Press OK.

Repeat steps h and i for each page of

the layout.

j After all the pages have been scanned,

press 2 to finish.

Note

If photo paper has been chosen in the

Paper Type setting for N in 1 copies, the

machine will print the images as if Plain

paper had been chosen.

Chapter 11

If you are copying from the scanner glass,

place the document face down in the

direction shown below:

Sorting copies using the ADF

You can sort multiple copies. Pages will be

stacked in the order 123, 123, 123, and so on.

„ 2 in 1 (P)

a Press

(Copy).

„ 2 in 1 (L)

b Load your document.

c Enter the number of copies you want.

d Press a or b to choose Stack/Sort.

„ 1 to 2

e Press d or c to choose Sort.

Press OK.

f If you do not want to change additional

settings, press Black Start or

Color Start.

„ 4 in 1 (P)

Note

Page Layoutis not available with Sort.

„ 4 in 1 (L)

„ Poster (2 x 2)

You can make a poster size copy of a

photograph.

„ Poster (3 x 3)

You can make a poster size copy of a

photograph.

Making copies

Adjusting Brightness and

Contrast

Paper Options

Paper Type

Brightness

If you are copying on special paper, set the

machine for the type of paper you are using to

get the best print quality.

You can adjust the copy brightness to make

copies darker or lighter.

a Press

(Copy).

a Press

(Copy).

b Load your document.

c Enter the number of copies you want.

d Press a or b to choose Paper Type.

c Enter the number of copies you want.

d Press a or b to choose Brightness.

e Press d or c to choose Plain Paper,

Inkjet Paper, Brother BP71,

Other Glossyor Transparency.

Press OK.

e Press d to make a darker copy or press

c to make a lighter copy.

Press OK.

f If you do not want to change additional

settings, press Black Start or

Color Start.

f If you do not want to change additional

settings, press Black Start or

Color Start.

Contrast

Paper Size

You can adjust the copy contrast to help an

image look sharper and more vivid.

If copying on paper other than Letter size, you

will need to change the paper size setting.

You can copy only on Ledger, A3, Letter,

Legal, A4, A5 or Photo 4 in. × 6 in.

(10 cm × 15 cm) paper.

a Press

(Copy).

b Load your document.

a Press

(Copy).

c Enter the number of copies you want.

d Press a or b to choose Contrast.

b Load your document.

e Press c to increase the contrast or press

d to decrease the contrast.

Press OK.

c Enter the number of copies you want.

d Press a or b to choose Paper Size.

e Press d or c to choose Letter, Legal,

Ledger, A4, A5, A3or 4"x6".

Press OK.

f If you do not want to change additional

settings, press Black Start or

Color Start.

f If you do not want to change additional

settings, press Black Start or

Color Start.

Chapter 11

Tray Select

Note

You can change the tray that will be used for

next copy only. To change the default tray

see Tray use in Copy mode on page 27.

• Skew Adjustmentis not available with

Poster, 1 to 2, Book Copyand

Watermark Copy.

• You cannot use this setting with Ledger,

A3 or paper that is smaller than

a Make sure you are in Copy mode.

b Load your document.

2.52 in. × 3.58 in. (64 mm × 91 mm).

• This setting is only available for paper that

is rectangular or square.

c Enter the number of copies you want.

d Press a or b to choose Tray Select.

• You cannot use this setting with a thick

document, such as a book.

Press

Press OK.

to choose Tray#1or Tray#2

• Skew Adjustment is only available if the

document is skewed by less than 3

degrees.

f If you do not want to change additional

settings, press Black Start or

Color Start.

Book Copy

Skew Adjustment

Book copy corrects dark borders and skew

when copying from the scanner glass. Your

machine can correct the data automatically or

you can make specific corrections.

If your copy is scanned skewed, your

machine can correct the data automatically.

This setting is only available when using the

scanner glass.

a Press

(Copy).

a Press

(Copy).

b Load your document.

c Enter the number of copies you want.

d Press a or b to choose Book Copy.

e Do one of the following:

c Enter the number of copies you want.

Press

to choose Skew Adjustment

„ If you want to correct the data

yourself, press d or c to choose

On(Preview).

e Press d or c to choose Auto(or Off).

Press OK.

If you do not want to change additional

settings, press Black Start or Color Start

Press OK.

Press Black Start or Color Start

and go to step f.

„ If you want the machine to correct

the data automatically, press d or c

to choose Onand go to step g.

f Adjust the skewed data using # or l.

Remove the shadows by using a or b.

g If you have finished making corrections,

press Black Start or Color Start.

100

Making copies

Using media cards or a USB Flash

memory drive data

Note

Book Copyis not available with

Page Layout

Skew Adjustmentand

Watermark Copy

Sort, Fit to Page,

a Press

(Copy).

b Load your document.

c Enter the number of copies you want.

Watermark Copy

d Press a or b to choose

Watermark Copy.

Press OK.

You can place a logo or text into your

document as a Watermark. You can select

one of the template watermarks

(CONFIDENTIAL, DRAFT, or COPY), data

from your media cards or USB Flash memory

drive, or scanned data.

e Press d or c to choose On.

f Press a or b to choose

Current Setting.

Press OK.

Note

Watermark Copyis not available with

Fit to Page, Page Layout,

Skew Adjustmentand Book Copy.

g Press a or b to choose Media. Insert a

media card or USB Flash memory drive.

h Press OK and then press d or c to

choose the data you want to use for the

watermark.

Using template data

a Press

(Copy).

i Press OK and change any additional

settings from the options shown on the

LCD.

b Load your document.

c Enter the number of copies you want.

j If you do not want to change additional

settings, press Black Start or

Color Start.

d Press a or b to choose

Watermark Copy.

Press OK.

CAUTION

e Press d or c to choose On.

DO NOT take out the memory card or USB

Flash memory drive while Photo Capture

is blinking to avoid damaging the card, USB

Flash memory drive or data stored on the

card.

f Press a or b to choose

Current Setting.

Press OK.

g Press a or b to choose Template.

Press OK.

h Change the settings from the options

shown on the LCD if you need.

i If you do not want to change additional

settings, press Black Start or

Color Start.

101

Chapter 11

Using a scanned paper document as

your watermark

Setting your changes as the

new default

a Press

(Copy).

You can save the copy settings for Quality,

Enlarge/Reduce, Tray Select,

Brightness, Contrast, Page Layoutor

Skew Adjustmentthat you use most often

by setting them the default settings. These

b Enter the number of copies you want.

c Press a or b to choose

Watermark Copy.

Press OK.

settings will stay until you change them again.

a Press

(Copy).

d Press d or c to choose On.

b Press a or b to choose your new setting.

Press OK.

e Press a or b to choose

Current Setting.

Press OK.

Repeat this step for each setting you

want to change.

f Press a or b to choose Scan. Press OK.

Then place the page that you want to

use for the watermark on the scanner

glass.

c After changing the last setting, press

a or b to choose Set New Default.

Press OK.

d Press 1 to choose Yes.

e Press Stop/Exit.

g Press Black Start or Color Start.

h Take out the watermark document you

scanned and load the document you

want to copy.

Restoring all settings to the

factory settings

i Press d or c to change the

Transparencyof the watermark.

Press OK.

You can restore all the settings you have

changed to the factory settings. These

j If you do not want to change any

additional settings, press Black Start or

Color Start.

settings will stay until you change them again.

a Press

(Copy).

Note

b Press a or b to choose

Factory Reset.

Press OK.

You cannot enlarge or reduce the

scanned watermark.

c Press 1 to choose Yes.

d Press Stop/Exit.

102

Making copies

‘Out of Memory’

message

If the Out of Memorymessage appears

while scanning document, press Stop/Exit to

cancel or Black Start or Color Start to copy

the scanned pages.

You will need to clear some jobs from the

memory before you can continue.

To free up extra memory, do the following:

„ Turn off Fax Storage. (See Fax Storage

on page 58.)

„ Print the faxes that are in the memory.

(See Printing a fax from the memory

on page 55.)

When you get an Out of Memory

message, you may be able to make copies if

you first print incoming faxes in the memory to

restore the memory to 100%.

103

Chapter 11

104

Section IV

Walk-up Photo Printing

PhotoCapture Center^®:

Printing photos from a memory card or

USB Flash memory drive

106

125

Printing photos from a camera

PhotoCapture Center :

Printing photos from a memory

card or USB Flash memory drive

Using a memory card or USB

Flash memory drive

PhotoCapture Center

Operations

Your Brother machine has media drives

(slots) for use with popular digital camera

Printing from a memory card

or USB Flash memory drive

without a PC

media: CompactFlash , Memory Stick ,

Memory Stick Pro™, SD, SDHC, xD-Picture

Card™ and USB Flash memory drives.

Even if your machine is not connected to your

computer, you can print photos directly from

digital camera media or a USB Flash memory

drive. (See Print Images on page 109.)

CompactFlash^®

Memory Stick^®

Memory Stick Pro™

Scanning to memory cards or

USB Flash memory drive

without a PC

SD, SDHC

xD-Picture Card™

You can scan documents and save them

directly to a memory card or USB Flash

memory drive. (See Scan to a memory card

or USB Flash memory drive on page 121.)

0.87 in. (22 mm)

or less

0.43 in. (11 mm)

or less

Using PhotoCapture Center^®

from your computer

USB Flash memory drive

„ miniSD™ can be used with a miniSD™

You can access a memory card or USB Flash

memory drive that is inserted in the front of

the machine from your computer.

adapter.

„ microSD can be used with a microSD

adapter.

(See PhotoCapture Center for Windows or

„ Memory Stick Duo™ can be used with a

Memory Stick Duo™ adapter.

Remote Setup & PhotoCapture Center for

Macintosh in the Software User's Guide on

„ Memory Stick Pro Duo™ can be used with

the CD-ROM.)

a Memory Stick Pro Duo™ adapter.

„ Memory Stick Micro(M2) can be used with

a Memory Stick Micro(M2) adapter.

„

Adapters are not included with the machine.

Contact a third party supplier for adapters.

The PhotoCapture Center feature lets you

print digital photos from your digital camera at

high resolution to get photo quality printing.

106

PhotoCapture Center^®: Printing photos from a memory card or USB Flash memory drive

Please be aware of the following:

Memory cards or a USB Flash

memory drive folder structure

„ When printing the INDEX or IMAGE, the

PhotoCapture Center will print all the

To avoid errors, remember the following

points:

valid images, even if one or more images

have been corrupted. The corrupted

image will not be printed.

„ The image file extension must be .JPG

(Other image file extensions like .JPEG,

.TIF, .GIF and so on will not be

recognized).

„ (memory card users)

Your machine is designed to read memory

cards that have been formatted by a digital

camera.

„ Walk-up PhotoCapture Center printing

must be performed separately from

When a digital camera formats a memory

card it creates a special folder into which it

copies image data. If you need to modify

the image data stored on a memory card

with your PC, we recommend that you do

not modify the folder structure created by

the digital camera. When saving new or

modified image files to the memory card

we also recommend you use the same

folder your digital camera uses. If the data

is not saved to the same folder, the

machine may not be able to read the file or

print the image.

PhotoCapture Center operations using

the PC. (Simultaneous operation is not

available.)

„ IBM Microdrive™ is not compatible with

the machine.

„ The machine can read up to 999 files on a

memory card or USB Flash memory drive.

„ CompactFlash Type II is not supported.

„ This product supports xD-Picture Card™

Type M / Type H.

„ The DPOF file on the memory cards must

be in a valid DPOF format. (See DPOF

printing on page 116.)

„ (USB Flash memory drive users)

This machine supports USB Flash

memory drives that has been formatted by

Windows .

107

Chapter 12

Photo Capture key lights:

Getting started

Firmly put a memory card or USB Flash

memory drive into the proper slot.

„ Photo Capture light is on, the memory

card or USB Flash memory drive is

properly inserted.

2 3 4 5

„ Photo Capture light is off, the memory

card or USB Flash memory drive is not

properly inserted.

USB Flash memory drive

CompactFlash^®

SD, SDHC

„ Photo Capture light is blinking, memory

card or USB Flash memory drive is being

read or written to.

Memory Stick^®, Memory Stick Pro™

xD-Picture Card™

CAUTION

DO NOT unplug the power cord or remove

the media from the media drive (slot) or

USB direct interface while the machine is

reading or writing to the media (the

Photo Capture key is blinking). You will

lose your data or damage the card.

The USB direct interface supports only a

USB Flash memory drive, a PictBridge

compatible camera, or a digital camera that

uses the USB mass storage standard. Any

other USB devices are not supported.

The machine can only read one device at a

time so do not put more than one device in

the machine at a time.

108

PhotoCapture Center^®: Printing photos from a memory card or USB Flash memory drive

Entering PhotoCapture mode

Print Images

After you insert the memory card or USB

Flash memory drive, press the

View Photo(s)

(Photo Capture) key to illuminate it in

blue and display the PhotoCapture options on

the LCD.

You can preview your photos on the LCD

before you print them. If your photos are large

files there may be a delay before each photo

is displayed on the LCD.

The LCD shows:

View Photo(s)

View pphotooss on the LCD

a Make sure you have put a memory card

or USB Flash memory drive in the

proper slot.

Print IIndex

and select tthe immages

Print PPhotos

you want to

Enhance Photos

print.

Search bby Date

Print AAll Photos

Press

(Photo Capture).

PHOTO

Select & Press

b Press a or b to choose

View Photo(s).

Press OK.

Press a or b to scroll through the

PhotoCapture key options.

„ View Photo(s)(See page 109.)

„ Print Index(See page 110.)

„ Print Photos(See page 110.)

„ Enhance Photos(See page 111.)

„ Search by Date(See page 114.)

c Press d or c to choose your photo.

Note

Instead of scrolling through your photos,

you can use the dial pad to enter the

number of the image from the index page.

(See Print Index (Thumbnails)

on page 110.)

„ Print All Photos(See page 115.)

„ Slide show(See page 115.)

„ Trimming(See page 116.)

d Press a or b to increase or decrease the

number of copies.

Note

e Repeat step c and step d until you

If your digital camera supports DPOF

printing, see DPOF printing on page 116.

have chosen all the photos.

Note

When the option you want is highlighted,

press OK.

Press Clear/Back to go back to the

previous level.

f After you have chosen all the photos, do

one of the following:

„ Press OK and change the print

settings. (See page 117.)

„ If you do not want to change any

settings, press Color Start to print.

109

Chapter 12

d Do one of the following:

Press or to choose Paper Type

and press

paper you are using, Plain Paper

Print Index (Thumbnails)

„

to choose the type of

The PhotoCapture Center assigns numbers

for images (such as No.1, No.2, No.3, and so

on).

Inkjet Paper

Brother BP71or

Other Glossy

Press OK.

„ Press a or b to choose Paper Size

and press d or c to choose the paper

size you are using, Letteror A4.

Press OK.

The PhotoCapture Center does not

„ If you do not want to change the

paper settings, go to e.

recognize any other numbers or file names

that your digital camera or computer has

used to identify the pictures. You can print a

thumbnail page. This will show all the pictures

on the memory card or USB Flash memory

drive.

e Press Color Start to print.

Print Photos

Before you can print an individual image, you

have to know the image number.

Note

Only file names that are 8 characters or

less will be printed correctly on the index

sheet.

Make sure you have put a memory card or

USB Flash memory drive in the proper slot.

Press (Photo Capture).

a Make sure you have put the memory

card or USB Flash memory drive in the

proper slot.

b Print the Index. (See Print Index

(Thumbnails) on page 110.)

Press

(Photo Capture).

c Press a or b to choose Print Photos.

Press OK.

b Press a or b to choose Print Index.

Press OK.

d Enter the image number that you want to

print from the Index page (Thumbnails).

Press OK.

c Press a or b to choose

Layout Format. Press d or c to

choose 6 Images/Lineor

5 Images/Line.

Repeat step

the image numbers that you want to print.

until you have entered all

Press OK.

Note

•

You can enter multiple numbers at one time

by using the key for a comma or the key

for a hyphen. For example, Enter

to print images No.1, No.3 and No.6.

Enter to print images No.1 to No.5.

5 Images/Line 6 Images/Line

• You can enter up to 12 characters

(including commas) for the image

numbers you want to print.

Print time for 5 images/Line will be

slower than 6 images/Line, but the

quality is better.

110

PhotoCapture Center^®: Printing photos from a memory card or USB Flash memory drive

f After you have chosen all the image

Enhance Photos

numbers, press OK again.

You can edit and add effects to your photos

and view them on the LCD before printing.

g Enter the number of copies you want

using the dial pad.

Note

h Do one of the following:

• After adding each effect, you can enlarge

the view of the image by pressing l. To go

back to the original size, press l again.

„ Change the print settings. (See

page 117.)

„ If you do not want to change any

settings, press Color Start to print.

• The Enhance Photos feature is supported

by technology from Reallusion,

Inc.

Auto Correct

Auto Correct is available for most photos. The

machine decides the suitable effect for your

photo.

a Make sure you have put a memory card

or USB Flash memory drive in the

proper slot.

Press

(Photo Capture).

b Press a or b to choose

Enhance Photos.

Press OK.

c Press d or c to choose your photo.

Press OK.

d Press a or b to choose Auto Correct.

Press OK.

e Press OK and a or b to increase or

decrease the number of copies.

f Do one of the following.

„ Press OK and change the print

settings. (See page 117.)

„ If you do not want to change any

settings, press Color Start to print.

Note

If Remove Red-Eyeappears on the LCD,

press # to remove red-eye from your

photo.

111

Chapter 12

Enhance Skin-Tone

Enhance Scenery

Enhance Skin-Tone is best used for adjusting

portrait photographs. It detects human skin

color in your photos and adjusts the image.

Enhance Scenery is best used for adjusting

landscape photographs. It highlights green

and blue areas in your photo, so that the

landscape looks more sharp and vivid.

a Make sure you have put a memory card

or USB Flash memory drive in the

proper slot.

a Make sure you have put the memory

card or USB Flash memory drive in the

proper slot.

Press

(Photo Capture).

Press

(Photo Capture).

b Press a or b to choose

Enhance Photos.

Press OK.

b Press a or b to choose

Enhance Photos.

Press OK.

c Press d or c to choose your photo.

Press OK.

c Press d or c to choose your photo.

Press OK.

d Press a or b to choose

Enhance Skin-Tone.

Press OK.

d Press a or b to choose

Enhance Scenery.

Press OK.

Note

You can also adjust the effect level

manually, by pressing a or b.

You can also adjust the effect level

manually, by pressing a or b.

e Press OK and a or b to increase or

decrease the number of copies.

e Press OK and a or b to increase or

decrease the number of copies.

f Do one of the following.

„ Press OK and change the print

settings. (See page 117.)

„ Press OK and change the print

settings. (See page 117.)

„ If you do not want to change any

settings, press Color Start to print.

„ If you do not want to change any

settings, press Color Start to print.

112

PhotoCapture Center^®: Printing photos from a memory card or USB Flash memory drive

Remove Red-Eye

Monochrome

The machine detects eyes in your photos and

will remove red-eye from your photo.

You can convert your photo to black & white.

a Make sure you have put a memory card

or USB Flash memory drive in the

proper slot.

Note

There are some cases when red-eye may

not be removed.

Press

(Photo Capture).

• When the face is too small.

b Press a or b to choose

Enhance Photos.

Press OK.

• When the face is turned too far up,

down, left or right.

c Press d or c to choose your photo.

Press OK.

a Make sure you have put a memory card

or USB Flash memory drive in the

proper slot.

d Press a or b to choose Monochrome.

Press OK.

Press

(Photo Capture).

b Press a or b to choose

Enhance Photos.

Press OK.

e Press OK and a or b to increase or

decrease the number of copies.

f Do one of the following.

c Press d or c to choose your photo.

Press OK.

„ Press OK and change the print

settings. (See page 117.)

d Press a or b to choose

Remove Red-Eye.

Press OK.

„ If you do not want to change any

settings, press Color Start to print.

„ When Remove Red-Eyeis

successful, the photo after effect is

shown. The adjusted part is shown in

a red frame.

„ When Remove Red-Eyeis

unsuccessful,

Unable to Detect.is shown.

Press 3 to go back to the previous

level.

Note

Press # to try Remove Red-Eyeonce

again.

e Press OK and a or b to increase or

decrease the number of copies.

f Do one of the following.

„ Press OK and change the print

settings. (See page 117.)

„ If you do not want to change any

settings, press Color Start to print.

113

Chapter 12

Sepia

Search by Date

You can convert the color of your photo to

sepia.

You can find your photos based on date.

a Make sure you have put a memory card

or USB Flash memory drive in the

proper slot.

a Make sure you have put a memory card

or USB Flash memory drive in the

proper slot.

Press

(Photo Capture).

Press

(Photo Capture).

b Press a or b to choose

Search by Date.

Press OK.

b Press a or b to choose

Enhance Photos.

Press OK.

c Press a or b to choose the date that you

want to search from.

c Press d or c to choose your photo.

Press OK.

d Press a or b to choose Sepia.

Press OK.

d Press d or c to choose your photo.

Note

e Press OK and a or b to increase or

decrease the number of copies.

You can view photos with other dates by

pressing d or c continuously. Press d to

view an older photo and c to view a newer

photo.

f Do one of the following.

„ Press OK and change the print

settings. (See page 117.)

e Press a or b to increase or decrease the

„ If you do not want to change any

settings, press Color Start to print.

number of copies.

f Repeat step d and step e until you

have chosen all your photos.

g After you have chosen all your photos,

do one of the following:

„ Press OK and change the print

settings. (See page 117.)

„ If you do not want to change any

settings, press Color Start to print.

114

PhotoCapture Center^®: Printing photos from a memory card or USB Flash memory drive

Print All Photos

Slide show

You can print all the photos on your memory

card.

You can view all your photos on the LCD

using Slide show. You can also choose a

photo during the operation.

Make sure you have put a memory card

or USB Flash memory drive in the

proper slot.

a Make sure you have put a memory card

or USB Flash memory drive in the

proper slot.

Press

(Photo Capture).

Press

(Photo Capture).

b Press a or b to choose

Print All Photos.

Press OK.

b Press a or b to choose Slide show.

Press OK.

c Enter the number of copies you want

c Press Stop/Exit to finish Slide show.

using the dial pad.

Printing a photo during a Slide show

d Do one of the following:

„ Change the print settings. (See

a Press OK to stop at one image while

page 117.)

Slide show is operating.

„ If you do not want to change any

settings, press Color Start to print.

b Press a or b to increase or decrease the

number of copies.

c Do one of the following:

„ Press OK and change the print

settings. (See page 117.)

„ If you do not want to change any

settings, press Color Start to print.

115

Chapter 12

Trimming

DPOF printing

You can trim your photo and print a part of the

image.

DPOF stands for Digital Print Order Format.

Major digital camera manufacturers (Canon

Inc., Eastman Kodak Company, Fuji Photo

Film Co. Ltd., Matsushita Electric Industrial

Co. Ltd. and Sony Corporation) created this

standard to make it easier to print images

from a digital camera.

Note

If your photo is very small or an irregular

shape you may not be able to trim the

photo. The LCD will display

Image Too Small.or

If your digital camera supports DPOF

printing, you will be able to choose on the

digital camera display the images and

number of copies you want to print.

Image Too Long.

a Make sure you have put a memory card

or USB Flash memory drive in the

proper slot.

When the memory card (CompactFlash ,

Press

(Photo Capture).

Memory Stick , Memory Stick Pro™, SD,

SDHC or xD-Picture Card™) with DPOF

information is put into your machine, you can

print the chosen image easily.

b Press a or b to choose Trimming.

Press OK.

c Press d or c to choose your photo.

Press OK.

a Make sure you have put a memory card

in the proper slot.

Press

(Photo Capture). The

d Adjust the red frame on your photo.

The part inside of the red frame will be

printed.

machine will ask you if you want to use

DPOF setting.

„ Press l or # to enlarge or reduce the

b Press 1 to choose Yes.

c Do one of the following:

frame size.

„ Press each arrow key to move the

„ Change the print settings. (See

position of the frame.

page 117.)

„ Press 0 to rotate the frame.

„ If you do not want to change any

settings, press Color Start to print.

„ Press OK when you have finished

the frame setting.

Note

e Press a or b to increase or decrease the

An Invalid DPOF File error can occur if the

number of copies.

print order that was created on the camera

has been corrupted. Delete and recreate

the print order using your camera to

correct this problem. For instructions on

how to delete or recreate the print order,

refer to your camera manufacturer's

support website or accompanying

documentation.

f Do one of the following:

„ Press OK and change the print

settings. (See page 117.)

„ If you do not want to change any

settings, press Color Start to print.

116

PhotoCapture Center^®: Printing photos from a memory card or USB Flash memory drive

PhotoCapture Center print settings

You can change the print settings temporarily for the next printing.

These settings are temporary, and the machine returns to its default settings 3 minutes after

printing, unless you have set the Mode Timer to 2 minutes or less. (See Mode Timer on page 26.)

Note

You can save the print settings you use most often by setting them as default. (See Setting

your changes as the new default on page 121.)

0001

Print Setting

Print Quality

Paper Type

Paper Size

Print Size

Photo

Other Glossy

4" 6"

Max. Size

Brightness

Press Start

PHOTO

No. of prints

(For View Photo(s), Search by Date, Slide Show)

You can see the total number of photos that will be printed.

(For Print All Photos, Print Photos, Enhance Photos, Trimming)

You can see the number of copies of each photo that will be printed.

(For DPOF printing) This does not appear.

Menu Selections

Options 1

Options 2

Page

Print Quality

Normal/Photo

—

(Does not appear for

DPOF printing)

Paper Type

Plain Paper/Inkjet Paper/

Brother BP71/Other Glossy

—

Setting your changes as the new default

Paper Size

4"x 6"/5"x 7"/Letter/

Ledger/A4/A3

(When A4 or Letter is chosen)

3"x 4"/3.5"x 5"/

4"x 6"/ 5"x 7"/

6"x 8"/Max. Size

Brightness

—

119

Light

Dark

(Does not appear

when

Enhance Photosis

chosen.)

Contrast

(Does not appear

when

Enhance Photosis

chosen.)

117

Chapter 12

Menu Selections

Options 1

Options 2

Page

True2Life

On/Off

—

119

White Balance

(Does not appear

when

Sharpness

Enhance Photosis

chosen.)

Color Density

Exit

Cropping

On/Off

—

120

Borderless

Print Date

(Does not appear when

DPOF Print is chosen.)

Set New Default Yes/No

—

121

Factory Reset

Yes/No

Paper and print size

Print Quality

a Press a or b to choose Paper Size.

a Press a or b to choose

Print Quality.

b Press d or c to choose the paper size

you are using, 4"x 6", 5"x 7",

Letter, Ledger, A4or A3.

Press OK.

b Press d or c to choose Normalor

Photo.

Press OK.

c If you chose Letter or A4, press d or c to

choose the Print Size.

c If you do not want to change additional

settings, press Color Start to print.

Example: Printed Position for Letter paper

3"x 4"

3.5"x 5"

4"x 6"

Paper options

Paper Type

a Press a or b to choose Paper Type.

b Press d or c to choose the paper type

you are using, Plain Paper,

Inkjet Paper, Brother BP71or

Other Glossy.

Max. Size

5"x 7"

6"x 8"

Press OK.

c If you do not want to change additional

settings, press Color Start to print.

d If you do not want to change additional

settings, press Color Start to print.

118

PhotoCapture Center^®: Printing photos from a memory card or USB Flash memory drive

c Press a or b to choose

White Balance, Sharpnessor

Color Density.

Adjusting Brightness,

Contrast and Color

d Press d or c to adjust the degree of the

Brightness

setting.

Press OK.

a Press a or b to choose Brightness.

e Do one of the following:

b Press d to make a darker print or press

c to make a lighter print.

Press OK.

„ If you want to customize another

color enhancement, press a or b to

choose another option.

c If you do not want to change additional

settings, press Color Start to print.

„ If you want to change other settings,

press a or b to choose Exit, and

then press OK.

Contrast

f If you do not want to change additional

settings, press Color Start to print.

You can choose the contrast setting. More

contrast will make an image look sharper and

more vivid.

Note

• White Balance

a Press a or b to choose Contrast.

This setting adjusts the hue of the white

areas of an image. Lighting, camera

settings and other influences will effect the

appearance of white. The white areas of a

picture may be slightly pink, yellow or

some other color. By using this setting,

you can correct that effect and bring the

white areas back to pure white.

b Press c to increase the contrast or press

d to decrease the contrast.

Press OK.

c If you do not want to change additional

settings, press Color Start to print.

Color Enhancement (True2Life )

• Sharpness

You can turn on the color

This setting enhances the detail of an

image, similar to adjusting the fine focus

on a camera. If the image is not in true

focus and you cannot see the fine details

of the picture, then adjust the sharpness.

enhancement(True2Life ) feature to print

more vivid images. Printing time will be

slower.

a Press a or b to choose True2Life.

Press OK.

• Color Density

This setting adjusts the total amount of

color in the image. You can increase or

decrease the amount of color in an image

to improve a washed out or weak picture.

b Do one of the following:

„ If you want to customize the White

Balance, Sharpness or Color

Density, press d or c to choose On,

and then go to step c.

„ If you do not want to customize,

press d or c to choose Off.

Press OK and then go to step f.

119

Chapter 12

Cropping

Borderless printing

If your photo is too long or wide to fit the

available space on your chosen layout, part

of the image will automatically be cropped.

This feature expands the printable area to the

edges of the paper. Printing time will be

slightly slower.

The factory setting is On. If you want to print

the whole image, turn this setting to Off.

a Press a or b to choose Borderless.

b Press d or c to choose Off(or On).

Press OK.

a Press a or b to choose Cropping.

b Press d or c to choose Off(or On).

Press OK.

c If you do not want to change additional

settings, press Color Start to print.

c If you do not want to change additional

settings, press Color Start to print.

Print Date

Cropping: On

You can print the date if it is already in the

data on your photo. The date will be printed

on the lower right corner. If the data doesn’t

have the date information, you cannot use

this function.

a Press a or b to choose Print Date.

Cropping: Off

b Press d or c to choose On(or Off).

Press OK.

c If you do not want to change additional

settings, press Color Start to print.

Note

The DPOF setting on your camera must

be turned on to use the Print Date feature.

120

PhotoCapture Center^®: Printing photos from a memory card or USB Flash memory drive

Setting your changes as the

new default

Scan to a memory card

or USB Flash memory

drive

You can save the print settings you use most

often by setting them as the default settings.

These settings will stay until you change

them again.

Entering Scan mode

a Press a or b to choose your new setting.

Press OK.

When you want to scan to a memory card or

USB Flash memory drive, press

Repeat this step for each setting you

want to change.

(Scan).

The LCD shows:

b After changing the last setting, press

a or b to choose Set New Default.

Press OK.

Scan to EE-mail

Scan a ddocumeent dirrectly

Scan to Image

to a media ccard oor USB

Scan to OCR

flash meemory.

Scan to File

Scan to Media

c Press 1 to choose Yes.

d Press Stop/Exit.

SCAN

Select & Press

Press a or b to choose Scan to Media.

Press OK.

Restoring all settings to the

factory settings

If you are not connected to your computer

only the Scan to Media selection will appear

on the LCD.

You can restore all the settings you have

changed to the factory settings. These

settings will stay until you change them again.

(See Scanning for Windows or Macintosh

in the Software User’s Guide on the CD-ROM

for details about the other menu options.)

a Press a or b to choose

Factory Reset.

Press OK.

How to scan to a memory card

or USB Flash memory drive

b Press 1 to choose Yes.

c Press Stop/Exit.

You can scan black & white and color

documents into a memory card or USB Flash

memory drive. Black & white documents will

be stored in PDF (*.PDF) or TIFF file formats

(*.TIF). Color documents may be stored in

PDF (*.PDF) or JPEG (*.JPG) file formats.

The factory setting is Color 150 dpiand

the default file format is PDF. File names

default to the current date that you set using

the control panel keys. (For details, see Quick

Setup Guide.) For example, the fifth image

scanned on July 1, 2009 would be named

07010905.PDF. You can change the color

and quality.

121

Chapter 12

f Press d or c to choose

Color 150 dpi, Color 300 dpi,

Color 600 dpi, B/W 200x100 dpi

or B/W 200 dpi.

Quality

Selectable File

Format

Color 150 dpi

Color 300 dpi

Color 600 dpi

JPEG/ PDF

Press OK.

g Do one of the following.

B/W 200x100 dpi TIFF/ PDF

„ To change the file type, go to step h.

B/W 200 dpi

TIFF/ PDF

„ Press Black Start or Color Start to

start scanning without changing

additional settings.

a Insert a CompactFlash , Memory

Stick , Memory Stick Pro™, SD, SDHC,

xD-Picture Card™ or USB Flash

memory drive into your machine.

h Press a or b to choose File Type.

Press d or c to choose JPEG, PDFor

TIFF.

Press OK.

CAUTION

DO NOT take out the memory card while

Photo Capture is blinking to avoid damaging

the card or data stored on the card.

Note

• If you chose color in the resolution setting,

you cannot choose TIFF.

• If you chose black & white in the resolution

setting, you cannot choose JPEG.

Load your document.

i Do one of the following.

c Press

(Scan).

„ To change the file name, go to

step j.

d Press a or b to choose

Scan to Media.

Press OK.

„ Press Black Start or Color Start to

start scanning without changing

additional settings.

e Do one of the following.

„ To change the quality, press a or b to

choose Quality.

j The file name is set automatically

however, you can set a name of your

choice using the dial pad. Press a or b to

choose File Name. Enter the new

name. (Se e Entering Text on page 198.)

You can only change the first 6 digits.

Press OK.

Go to step f.

„ Press Black Start or Color Start to

start scanning without changing

additional settings.

Note

If you are using the scanner glass of the

machine you can change the glass scan

size.

Press Clear/Back to delete the current

name.

Press a or b to choose Glass ScanSize

and d or c to choose Letter, Legal,

Ledger, A3or A4.

k Press Black Start or Color Start.

122

PhotoCapture Center^®: Printing photos from a memory card or USB Flash memory drive

Glass Scan Size

How to set a new default

To scan a Legal, Ledger, A3 or A4 size

document, you need to change the

Glass ScanSizesetting. The default

setting is Letter.

You can set your own default setting.

a Press

(Scan).

b Press a or b to choose

Scan to Media.

Press OK.

a Press

(Scan).

b Press a or b to choose

Scan to Media.

Press OK.

c Press a or b to choose

Set New Default. Press 1 to choose

Yes.

c Press a or b to choose

Glass ScanSize.

d Press Stop/Exit.

d Press d or c to choose Letter, Legal,

Ledger, A3or A4.

How to reset factory setting

Press OK.

You can restore the factory settings.

Note

a Press

(Scan).

• You can save the setting you use most

often by setting it as the default. (See

on page 121.)

b Press a or b to choose

Scan to Media.

Press OK.

• This setting is only available for scanning

documents from the scanner glass.

c Press a or b to choose

Factory Reset. Press 1 to choose

Yes.

How to change the file name

d Press Stop/Exit.

You can change the file name.

a Press

(Scan).

b Press a or b to choose

Scan to Media.

c Press a or b to choose File Name.

d Enter the new name using the dial pad.

You can only change the first 6 digits.

(See Entering Text on page 198.)

123

Chapter 12

Understanding the

Error Messages

Once you are familiar with the types of errors

that can occur while you are using

PhotoCapture Center , you can easily

identify and troubleshoot any problems.

„ Hub is Unusable.

This message will appear if a Hub or USB

Flash memory drive with a Hub has been

put into the USB direct interface.

„ Media Error

This message will appear if you put in a

memory card that is either bad or not

formatted, or when there is a problem with

the media drive. To clear this error, take

out the memory card.

„ No File

This message will appear if you try to

access a memory card or USB Flash

memory drive in the drive (slot) that does

not contain a .JPG file.

„ Out of Memory

This message will appear if you are

working with images that are too large for

the machine's memory. This message will

also appear when a memory card or USB

Flash memory drive you are using does

not have enough space available for the

scanned document.

„ Media is Full.

This message will appear if you are trying

to save more than 999 files in a memory

card or USB Flash memory drive.

„ Unusable Device

This message will appear if a USB device

or USB Flash memory drive that is not

supported has been connected to the USB

direct interface. For more information, visit

us at http://solutions.brother.com. This

message will also appear if you connect a

broken device to the USB direct interface.

124

Printing photos from a camera

Printing photos

directly from a

PictBridge camera

Camera Menu Options

Selections

Paper Size

Paper Type

Layout

Ledger, Letter, A3, A4, 4"×6",

Printer Settings (Default

setting) ²

Plain Paper, Glossy Paper,

Inkjet Paper, Printer Settings

(Default setting) ²

Borderless: On, Borderless:

Off, Printer Settings (Default

Your Brother machine supports the

PictBridge standard, allowing you to connect

to and print photos directly from any

PictBridge compatible digital camera.

setting) ²

DPOF setting ¹

Print Quality

Normal, Fine, Printer Settings

(Default setting) ²

If your camera is using the USB Mass

Storage standard, you can also print photos

from a digital camera without PictBridge.(See

Printing photos directly from a digital camera

(without PictBridge) on page 127.)

Color

Enhancement

On, Off, Printer Settings

(Default setting) ²

Print Date

On, Off, Printer Settings

(Default setting) ²

See DPOF printing on page 126 for more details.

PictBridge requirements

If your camera is set to use the Printer Settings

(Default setting), the machine will print your photo

using the following settings.

To avoid errors, remember the following

points:

„ The machine and the digital camera must

Settings

Options

4"×6"

be connected using a suitable USB cable.

Paper Size

Paper Type

Layout

„ The image file extension must be .JPG

(other image file extensions like .JPEG,

.TIF, .GIF and so on will not be

recognized).

Glossy Paper

Borderless: On

Fine

Print Quality

Color Enhancement

Print Date

Off

„ PhotoCapture Center operations are not

Off

available when using the PictBridge

feature.

„ When your camera does not have any

menu selections, this setting is also used.

Setting your digital camera

„ The names and availability of each setting

depends on the specification of your

camera.

Make sure your camera is in PictBridge

mode. The following PictBridge settings may

be available from the LCD of your PictBridge

compatible camera.

Please refer to the documentation supplied

with your camera for more detailed

information on changing PictBridge settings.

Depending on your camera some of these

settings may not be available.

125

Chapter 13

Printing Images

DPOF printing

DPOF stands for Digital Print Order Format.

Note

Major digital camera manufacturers (Canon

Inc., Eastman Kodak Company, Fuji Photo

Film Co. Ltd., Matsushita Electric Industrial

Co. Ltd. and Sony Corporation) created this

standard to make it easier to print images

from a digital camera.

Remove any memory cards or USB Flash

memory drive from the machine before

connecting a digital camera.

a Make sure that your camera is turned

off. Connect your camera to the USB

direct interface (1) on the machine using

the USB cable.

If your digital camera supports DPOF

printing, you will be able to choose on the

digital camera display the images and

number of copies you want to print.

Note

An Invalid DPOF File error can occur if the

print order that was created on the camera

has been corrupted. Delete and recreate

the print order using your camera to

correct this problem. For instructions on

how to delete or recreate the print order,

refer to your camera manufacturer's

support website or accompanying

documentation.

USB direct interface

b Turn on the camera.

When the machine has recognized the

camera, the LCD shows

Camera Connected.

c Choose the photo you want to print

following the instructions from your

camera.

When the machine starts printing a

photo, the LCD will show Printing.

WARNING

To prevent damage to your machine, do not

connect any device other than a digital

camera or USB Flash memory drive to the

USB direct interface.

126

Printing photos from a camera

Printing Images

Printing photos

directly from a digital

camera (without

PictBridge)

Note

Remove any memory cards or USB Flash

memory drive from the machine before

connecting a digital camera.

If your camera is using the USB Mass

Storage standard, you can connect your

camera in storage mode. This enables you to

print photos from your camera.

a Make sure that your camera is turned

off. Connect your camera to the USB

direct interface (1) on the machine using

the USB cable.

(If you would like to print photos in PictBridge

mode, see Printing photos directly from a

PictBridge camera on page 125.)

Note

The name, availability and operation differ

among digital cameras. Please refer to the

documentation supplied with your camera

for detailed information, such as how to

switch from PictBridge mode to USB mass

storage mode.

USB direct interface

b Turn on the camera.

For print settings, see Print Images

on page 109.

c Follow the steps in Print Images

on page 109.

WARNING

To prevent damage to your machine, do not

connect any device other than a digital

camera or USB Flash memory drive to the

USB direct interface.

127

Chapter 13

Understanding the

Error Messages

Once you are familiar with the types of errors

that can occur while you are printing from a

camera, you can easily identify and

troubleshoot any problems.

„ Out of Memory

This message will appear if you are

working with images that are too large for

the machine's memory.

„ Unusable Device

This message will appear if you connect a

camera that is not using the USB Mass

Storage standard. This message will also

appear if you connect a broken device to

the USB direct interface.

(For more detailed solutions see Error and

Maintenance messages on page 152.)

128

Section V

Software

Software and Network features

130

Software and Network features

The CD-ROM includes the Software User’s

Guide and Network User’s Guide for features

available when connected to a computer (for

example, printing and scanning). These guides

have easy to use links that, when clicked, will

take you directly to a particular section.

c Click the heading you would like to view

from the list at the left of the window.

You can find information on these features:

„ Printing

„ Scanning

„ ControlCenter3 (for Windows )

„ ControlCenter2 (for Macintosh )

„ Remote Setup

„ Faxing from your computer

„ PhotoCapture Center

(For Macintosh )

„ Network Printing

a Make sure your Macintosh is turned

„ Network Scanning

on. Insert the Brother CD-ROM into your

CD-ROM drive.

„ Wired and Wireless Network

How to read HTML User’s Guide

This is a quick reference for using the HTML

User’s Guide.

b Double-click the Documentation icon.

c Double-click your language folder, and

(For Windows )

then double-click top.html file.

Note

d Click SOFTWARE USER’S GUIDE (or

NETWORK USER’S GUIDE) in the top

menu, and then click the heading you

would like to read from the list at the left

of the window.

If you have not installed the software, see

Viewing Documentation on page 2.

a From the Start menu, point to Brother,

MFC-XXXX (where XXXX is your model

number) from the programs group, then

click User’s Guides in HTML format.

b Click SOFTWARE USER’S GUIDE (or

NETWORK USER’S GUIDE) from the

top menu.

130

Section VI

Appendixes

Safety and Legal

132

Troubleshooting and Routine Maintenance 145

Safety and Legal

Choosing a location

Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put

the machine near a telephone wall jack and a standard AC power outlet. Choose a location where

the temperature remains between 50° F and 95° F (10° C and 35° C).

WARNING

DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment,

chemicals or water.

DO NOT connect your machine to electrical outlets controlled by wall switches or automatic

timers.

CAUTION

• Avoid placing your machine in a high-traffic area.

• Avoid placing your machine on a carpet.

• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.

• Disruption of power can wipe out information in the machine's memory.

• DO NOT connect your machine to electrical outlets on the same circuit as large appliances

or other equipment that might disrupt the power supply.

• Avoid interference sources, such as speakers or the base units of non-Brother cordless

telephones.

132

Safety and Legal

To use the machine safely

Please keep these instructions for later reference and read them before attempting any

maintenance.

Note

If there are faxes in the machine's memory, you need to print them or save them before you

unplug the machine from the AC power outlet for more than 24 hours. (To print the faxes in

memory, see Printing a fax from the memory on page 55. To save the faxes in memory, see

Transferring faxes to another fax machine on page 157 or Transferring faxes to your PC

on page 158.)

WARNING

There are high voltage electrodes inside the machine. Before you clean the inside of the

machine, make sure you have unplugged the telephone line cord first and then the power cord

from the AC power outlet. Doing this will prevent an electrical shock.

DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.

Always make sure the plug is fully inserted.

DO NOT pull on the middle of the AC power cord. Doing this might cause an electrical shock.

133

DO NOT put your hands on the edge of the machine under the document cover or the scanner

cover. Doing this may cause injury.

DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this

may cause injury.

134

Safety and Legal

DO NOT touch the area shaded in the illustration. Doing this may cause injury.

When moving the machine you must lift it from the base, by placing a hand at each side of the

unit as shown in the illustration. Do not carry the machine by holding the scanner cover.

DO NOT use flammable substances or any type of spray to clean the inside or outside of the

machine. Doing this may cause a fire or electrical shock.

135

Unplug this product from the wall outlet before cleaning the inside of the machine. DO NOT use

liquid or aerosol cleaners. Use a damp cloth for cleaning.

If the machine becomes hot, releases smoke, or generates any strong smells, immediately

unplug the machine from the AC power outlet. Call Brother Customer Service. (See Brother

numbers on page i.)

If metal objects, water or other liquids get inside the machine, immediately unplug the machine

from the AC power outlet. Call Brother Customer Service. (See Brother numbers on page i.)

Use caution when installing or modifying telephone lines. Never touch telephone wires or

terminals that are not insulated unless the telephone line has been unplugged at the wall jack.

Never install telephone wiring during a lightning storm. Never install a telephone wall jack in a

wet location.

This product must be installed near an AC power outlet that is easily accessible. In case of an

emergency, you must unplug the power cord from the AC power outlet to shut off the power

completely.

This product should be connected to an AC power source within the range indicated on the

rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a

qualified electrician.

Always make sure the plug is fully inserted.

To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line cord.

136

Safety and Legal

CAUTION

Lightning and power surges can damage this product! We recommend that you use a quality

surge protection device on the AC power line and on the telephone line, or unplug the cords

during a lightning storm.

WARNING

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to

reduce the risk of fire, electric shock and injury to people, including the following:

1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink

or washing machine, in a wet basement or near a swimming pool.

2 Avoid using this product during an electrical storm. There may be a remote risk of electric

shock from lightning.

3 DO NOT use this product to report a gas leak in the vicinity of the leak.

4 DO NOT dispose of batteries in a fire. They may explode. Check with local codes for possible

special disposal instructions.

5 Use only the power cord provided with the machine.

137

Important safety instructions

1 Read all of these instructions.

2 Save them for later reference.

3 Follow all warnings and instructions marked on the product.

4 DO NOT use this product near water.

5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing

serious damage to the product.

6 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To

ensure reliable operation of the product and to protect it from overheating, these openings

must not be blocked or covered. The openings should never be blocked by placing the product

on a bed, sofa, rug, or other similar surface. This product should never be placed near or over

a radiator or heater. This product should never be placed in a built-in installation unless proper

ventilation is provided.

7 DO NOT allow anything to rest on the power cord. DO NOT place this product where people

can walk on the cord.

8 If an extension cord is used with this product, make sure that the total ampere ratings of the

products plugged into the extension cord do not exceed the extension cord ampere rating.

Also, make sure that the total of all products plugged into the AC power outlet does not exceed

15 amperes (USA only).

9 DO NOT place anything in front of the machine that will block received faxes. DO NOT place

anything in the path of received faxes.

10 Wait until pages have exited the machine before picking them up.

11 Never push objects of any kind into this product through cabinet slots, since they may touch

dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never

spill liquid of any kind on the product. DO NOT attempt to service this product yourself because

opening or removing covers may expose you to dangerous voltage points and other risks and

may void your warranty. Refer all servicing to a Brother Authorized Service Center. For the

location of your nearest Brother Authorized Service Center, please call the following:

In USA: 1-877-BROTHER (1-877-276-8437)

In Canada: 1-877-BROTHER

12 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized

Service Personnel under the following conditions:

„ When the power cord is damaged or frayed.

„ If liquid has been spilled into the product.

„ If the product has been exposed to rain or water.

„ If the product does not operate normally when the operating instructions are followed,

adjust only those controls that are covered by the operating instructions.

Improper adjustment of other controls may result in damage and will often require extensive

work by a qualified technician to restore the product to normal operation.

„ If the product has been dropped or the cabinet has been damaged.

„ If the product exhibits a distinct change in performance, indicating a need for service.

138

Safety and Legal

13 To protect your product against power surges, we recommend the use of a power protection

device (Surge Protector).

14 To reduce the risk of fire, electric shock and injury to people, note the following:

„ DO NOT use this product near appliances that use water, a swimming pool, or in a wet

basement.

„ DO NOT use the machine during an electrical storm (there is the remote possibility of an

electrical shock) or to report a gas leak in the vicinity of the leak.

15 Caution - To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord.

Standard telephone and FCC Notices (These notices are in effect

on models sold and used in the United States only.)

When programming emergency numbers or making test calls to emergency numbers:

„ Remain on the line and briefly explain to the dispatcher the reason for the call before hanging

up.

„ Perform these activities in the off-peak hours, such as early morning or late evening.

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the

ACTA. On the backside of this equipment is a label that contains, among other information, a

product identifier in the format US: AAAEQ##TXXXX. If requested, this number must be provided

to the telephone company.

You may safely connect this equipment to the telephone line by means of a standard modular jack,

USOC RJ11C.

A plug and jack used to connect this equipment to the premises wiring and telephone network

must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A

compliant telephone cord and modular plug is provided with this product. It is designed to be

connected to a compatible modular jack that is also compliant. See installation instructions for

details.

The REN is used to determine the number of devices that may be connected to a telephone line.

Excessive RENs on a telephone line may result in the devices not ringing in response to an

incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be

certain of the number of devices that may be connected to a line, as determined by the total RENs,

contact the local telephone company. For products approved after July 23, 2001, the REN for this

product is part of the product identifier that has the format US:AAAEQ##TXXXX.The digits

represented by ## are the REN without a decimal point (e.g., 06 is a REN of 0.6). For earlier

products, the REN is separately shown on the label.

If this equipment causes harm to the telephone network, the telephone company will notify you in

advance that temporary discontinuance of service may be required. But if advance notice isn't

practical, the telephone company will notify the customer as soon as possible. Also, you will be

advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations or procedures

that could affect the operation of the equipment. If this happens the telephone company will

provide advance notice in order for you to make necessary modifications to maintain uninterrupted

service.

139

If trouble is experienced with this equipment, for repair or warranty information, please contact

Brother Customer Service. (See Brother numbers on page i.) If the equipment is causing harm to

the telephone network, the telephone company may request that you disconnect the equipment

until the problem is resolved.

Connection to party line service is subject to state tariffs. Contact the state public utility

commission, public service commission or corporation commission for information.

If your home has specially wired alarm equipment connected to the telephone line, ensure the

installation of this equipment does not disable your alarm equipment. If you have questions about

what will disable alarm equipment, call your telephone company or a qualified installer.

If you are not able to solve a problem with your machine, call Brother Customer Service. (See

Brother numbers on page i.)

WARNING

For protection against the risk of electrical shock, always disconnect all cables from the wall

outlet before servicing, modifying or installing the equipment.

This equipment may not be used on coin service lines provided by the telephone company or

connected to party lines.

Brother cannot accept any financial or other responsibilities that may be the result of your

use of this information, including direct, special or consequential damages. There are no

warranties extended or granted by this document.

This machine has been certified to comply with FCC standards, which are applied to the

USA only.

140

Safety and Legal

Federal Communications Commission (FCC)

Declaration of Conformity (USA only)

Responsible Brother International Corporation

Party:

100 Somerset Corporate Boulevard

Bridgewater, NJ 08807-0911 USA

TEL: (908) 704-1700

declares, that the products

Product Name: MFC-6490CW

comply with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This

device may not cause harmful interference, and (2) this device must accept any interference

received, including interference that may cause undesired operation.

This equipment has been tested and found to comply with the limits for a Class B digital device,

pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection

against harmful interference in a residential installation. This equipment generates, uses, and can

radiate radio frequency energy and, if not installed and used in accordance with the instructions,

may cause harmful interference to radio communications. However, there is no guarantee that

interference will not occur in a particular installation. If this equipment does cause harmful

interference to radio or television reception, which can be determined by turning the equipment

off and on, the user is encouraged to try to correct the interference by one or more of the following

measures:

„ Reorient or relocate the receiving antenna.

„ Increase the separation between the equipment and receiver.

„ Connect the equipment into an outlet on a circuit different from that to which the receiver is

connected.

„ Call the dealer or an experienced radio/TV technician for help.

„ This transmitter must not be co-located or operated in conjunction with any other antenna or

transmitter.

IMPORTANT

Changes or modifications not expressly approved by Brother Industries, Ltd. could void the

user's authority to operate the equipment.

141

Industry Canada Compliance Statement (Canada only)

This Class B digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

LAN connection

CAUTION

DO NOT connect this product to a LAN connection that is subject to over-voltages.

International ENERGY STAR^®Compliance Statement

The purpose of the International ENERGY STAR Program is to promote the development and

popularization of energy-efficient office equipment.

As an ENERGY STAR Partner, Brother Industries, Ltd. has determined that this product meets

the ENERGY STAR guidelines for energy efficiency.

142

Safety and Legal

Legal limitations for copying

Color reproductions of certain documents are illegal and may result in either criminal or civil

liability. This memorandum is intended to be a guide rather than a complete listing of every

possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular

questionable documents.

The following documents issued by the United States/Canadian Government or any of its

Agencies may not be copied:

„ Money

„ Bonds or other certificates of indebtedness

„ Certificates of Deposit

„ Internal Revenue Stamps (canceled or uncanceled)

„ Selective Service or draft papers

„ Passports

„ United States/Canadian Postage Stamps (canceled or uncanceled)

„ Food Stamps

„ Immigration Papers

„ Checks or drafts drawn by Governmental agencies

„ Identifying badges or insignias

Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair use’.

Multiple copies would indicate improper use.

Works of art should be considered the equivalent of copyrighted works.

Licenses and Certificates of Title to motor vehicles may not be copied under certain

state/provincial laws.

143

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd.

Brother is a registered trademark of Brother Industries, Ltd.

Multi-Function Link is a registered trademark of Brother International Corporation.

Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the

United States and other countries.

Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in

the United States and/or other countries.

Macintosh and TrueType are registered trademarks of Apple Inc.

Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of

Nuance Communications, Inc. or its affiliates in the United States and/or other countries.

Presto! PageManager is a registered trademark of NewSoft Technology Corporation.

Microdrive is a trademark of International Business Machines Corporation.

CompactFlash is a registered trademark of SanDisk Corporation.

Memory Stick is a registered trademark of Sony Corporation.

SanDisk is a licensee of the SD and miniSD trademarks.

xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co.

Ltd.

PictBridge is a trademark.

Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and MagicGate are trademarks of

Sony Corporation.

BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registered

trademarks of Broadcom Corporation in the United States and/or other countries.

AOSS is a trademark of Buffalo Inc.

Wi-Fi, WPA and WPA2 are registered trademarks and Wi-Fi Protected Setup is a trademark of

Wi-Fi Alliance.

FaceFilter Studio is a trademark of Reallusion, Inc.

Each company whose software title is mentioned in this manual has a Software License

Agreement specific to its proprietary programs.

All other brand and product names mentioned in this User's Guide are registered

trademarks of their respective companies.

144

Troubleshooting and Routine

Maintenance

Troubleshooting

IMPORTANT

For technical help, you must call the country where you bought the machine. Calls must be

made from within that country.

If you think there is a problem with your machine, check the chart below and follow the

troubleshooting tips.

Most problems can be easily resolved by yourself. If you need additional help, the Brother

Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at

http://solutions.brother.com.

If you are having difficulty with your machine

Printing

Difficulty

Suggestions

No printout

Check the interface cable or wireless connection on both the machine and your

computer. (See the Quick Setup Guide.)

Check that the machine is plugged in and that the On/Off key is on.

One or more ink cartridges are empty. (See Replacing the ink cartridges

on page 162.)

Check to see if the LCD is showing an error message. (See Error and

Maintenance messages on page 152.)

Check that the correct printer driver has been installed and chosen.

Make sure that the machine is online. Click Start and then Printers and Faxes.

Choose Brother MFC-XXXX (where XXXX is your model name), and make sure

that Use Printer Offline is unchecked.

When you choose the Print Odd Pages and Print Even Pages settings, you may

see a print error message on your computer, as the machine pauses during the

printing process. The error message will disappear after the machine re-starts

printing.

145

Printing (continued)

Difficulty

Suggestions

Poor print quality

Check the print quality. (See Checking the print quality on page 168.)

Make sure that the Media Type setting in the printer driver or the Paper Type

setting in the machine’s menu matches the type of paper you are using. (See

Printing for Windows^®or Printing and Faxing for Macintosh^®in the Software

User’s Guide on the CD-ROM and Paper Size and Type on page 27.)

Make sure that your ink cartridges are fresh. The following may cause ink to clog:

„ The expiration date written on the cartridge package has passed. (Cartridges

stay usable for up to two years if kept in their original packaging.)

„ The ink cartridge was in your machine over six months.

„ The ink cartridge may not have been stored properly before use.

If you are using generic ink, use Genuine Brother Innobella™ Ink.

Try using the recommended types of paper. (See Acceptable paper and other

media on page 18.)

The recommended environment for your machine is between 68° F to 91° F (20°

C to 33° C).

White horizontal lines appear in text Clean the print head. (See Cleaning the print head on page 167.)

or graphics.

If you are using generic ink, use Genuine Brother Innobella™ Ink.

Try using the recommended types of paper. (See Acceptable paper and other

media on page 18.)

The machine prints blank pages.

Characters and lines are stacked.

Clean the print head. (See Cleaning the print head on page 167.)

If you are using generic ink, use Genuine Brother Innobella™ Ink.

Check the printing alignment. (See Checking the print alignment on page 169.)

Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide

is adjusted correctly. (See Loading paper and other media on page 9.)

Make sure the Inner Back Cover and Outer Back Cover are closed properly.

Smudged stain at the top center of Make sure the paper is not too thick or curled. (See Acceptable paper and other

the printed page.

media on page 18.)

Printing appears dirty or ink seems Make sure you are using the recommended types of paper. (See Acceptable

to run.

paper and other media on page 18.) Don't handle the paper until the ink is dry.

If you are using photo paper, make sure that you have set the correct paper type.

If you are printing a photo from your PC, set the Media Type in the Basic tab of

the printer driver.

Stains appear on the reverse side

or at the bottom of the page.

Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer

platen on page 166.)

Make sure you are using the paper support flap. (See Loading paper and other

media on page 9.)

The machine prints dense lines on Check Reverse Order in the Basic tab of the printer driver.

the page.

The printouts are wrinkled.

In the printer driver Advanced tab, click Color Settings, and uncheck

Bi-Directional Printing for Windows^®or Bi-Directional Printing for Macintosh^®.

If you are using generic ink, use Genuine Brother Innobella™ Ink.

Cannot perform ‘page layout’

printing.

Check that the paper size setting in the application and in the printer driver are the

same.

146

Troubleshooting and Routine Maintenance

Printing (continued)

Difficulty

Suggestions

Print speed is too slow.

Try changing the printer driver setting. The highest resolution needs longer data

processing, sending and printing time. Try the other quality settings in the printer

driver Advanced tab. Also, click Color Settings, and make sure you uncheck

Color Enhancement (True2Life^®).

Turn the borderless feature off. Borderless printing is slower than normal printing.

(See Printing for Windows^®or Printing and Faxing for Macintosh^®in the Software

User’s Guide on the CD-ROM.)

True2Life^®is not working properly. If the image data is not full color in your application (such as 256 color), True2Life^®

will not work. Use at least 24 bit color data with the True2Life^®feature.

Photo paper does not feed

properly.

When you print on Brother Photo paper, load one extra sheet of the same photo

paper in the paper tray. An extra sheet has been included in the paper package

for this purpose.

Clean the paper pick-up roller. (See Cleaning the paper pick-up roller

on page 167.)

Machine feeds multiple pages.

Make sure the paper is loaded properly in the paper tray. (See Loading paper and

other media on page 9.)

Check that more than two types of paper are not loaded in the paper tray at any

one time.

Printed pages are not stacked

neatly.

Make sure you are using the paper support flap. (See Loading paper and other

media on page 9.)

Try to reduce the print resolution. (See Printing for Windows^®or Printing and

Faxing for Macintosh^®in the Software User’s Guide on the CD-ROM.)

Machine does not print from Adobe

Illustrator.

Printing Received Faxes

Difficulty

Suggestions

Condensed print and white streaks You probably had a bad connection, with static or interference on the telephone

across the page or the top and

bottom of sentences are cut off.

line. Ask the other party to send the fax again.

Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the

problem is with the sending machine. Try receiving from another fax machine.

Received color fax prints only in

black & white.

Replace the color ink cartridges that are empty or nearly empty, and then ask the

other person to send the color fax again. (See Replacing the ink cartridges

on page 162.)

Check that Memory Receive is set to Off. (See Receiving faxes into memory when

the paper tray is empty (Black & White only) on page 55.)

Check that Setup Receive is set to Color(Max.LTR). With this setting your Ledger

color faxes will be reduced to Letter size. (See Setting the Receiving Priority

on page 54.)

Left and Right margins are cut off or Turn on Auto Reduction. (See Printing a reduced incoming fax on page 53.)

a single page is printed on two

pages.

147

Telephone Line or Connections

Difficulty

Suggestions

Dialing does not work. (No dial

tone)

Check that the machine is plugged in and that the On/Off key is on.

Check all line cord connections. Make sure the telephone line cord is plugged into

the telephone wall jack and the LINE jack of the machine.

(Canada only) Change Tone/Pulse setting. (See the Quick Setup Guide.)

Send a fax manually and wait to hear the fax receiving tones before you press

Black Start or Color Start. (See Sending a fax manually on page 48.)

The machine does not answer

when called.

Make sure the machine is in the correct receiving mode for your setup. (See

Choose the correct Receive Mode on page 49.) Check for a dial tone. If possible,

call your machine to hear it answer. If there is still no answer, check the telephone

line cord connection to make sure it is plugged into the correct jack on the

machine. If there is no ringing when you call your machine, ask your telephone

company to check the line.

Receiving Faxes

Difficulty

Suggestions

Cannot receive a fax.

Check all line cord connections. Make sure the telephone line cord is plugged into

the telephone wall jack and the LINE jack of the machine.

Make sure the machine is in the correct receiving mode for your setup. (See

Receive mode settings on page 52.)

If you often have interference on the telephone line, try changing the menu setting

of Compatibility to Basic(for VoIP). (See Telephone line interference

on page 151.)

Sending Faxes

Difficulty

Suggestions

Cannot send a fax.

Check all line cord connections. Make sure the telephone line cord is plugged into

the telephone wall jack and the LINE jack of the machine.

Make sure that the Fax

on page 40.)

key is illuminated. (See Entering Fax mode

Ask the other party to check that the receiving machine has paper.

Print the Transmission Verification Report and check for an error. (See Reports

on page 90.)

Transmission Verification Report

says ‘Result:NG’.

There is probably temporary noise or static on the line. Try sending the fax again.

If you send a PC FAX message and get ‘Result:NG’ on the Transmission

Verification Report, your machine may be out of memory. To gain extra memory,

you can turn off Fax Storage (see Turning off Memory Receive Operations

on page 60), print fax messages in memory (see Printing a fax from the memory

on page 55) or cancel a Delayed Fax or Polling Job (see Canceling a fax in

progress on page 42). If the problem continues, ask the telephone company to

check your telephone line.

If you often get transmission errors due to possible interference on the telephone

line, try changing the menu setting of Compatibility to Basic(for VoIP). (See

Telephone line interference on page 151.)

Poor fax send quality.

Try changing your resolution to Fine or S.Fine. Make a copy to check your

machine's scanner operation. If the copy quality is not good, clean the scanner.

(See Cleaning the scanner glass on page 166.)

148

Troubleshooting and Routine Maintenance

Sending Faxes (continued)

Difficulty

Suggestions

Vertical black lines when sending.

Black vertical lines on faxes you send are typically caused by dirt or correction fluid

on the glass strip. Clean the glass strip. (See Cleaning the scanner glass

on page 166.)

Handling Incoming Calls

Difficulty

Suggestions

The machine ‘Hears’ a voice as a

CNG Tone.

If Easy Receive is set to On, your machine is more sensitive to sounds. It may

mistakenly interpret certain voices or music on the line as a fax machine calling

and respond with fax receiving tones. Deactivate the machine by pressing

Stop/Exit. Try avoiding this problem by turning Easy Receive off. (See Easy

Receive on page 53.)

Sending a fax call to the machine. If you answered on an external or extension telephone, press your Fax Receive

Code (the factory setting is l 5 1). When your machine answers, hang up.

Custom features on a single line.

If you have Call Waiting, Call Waiting/Caller ID, Voice Mail, an alarm system or

other custom feature on a single telephone line with your machine, it may create

a problem sending or receiving faxes.

For example: If you subscribe to Call Waiting or some other custom service and

its signal comes through the line while your machine is sending or receiving a fax,

the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature

should help overcome this problem. This condition is related to the telephone

system industry and is common to all devices that send and receive information

on a single, shared line with custom features. If avoiding a slight interruption is

crucial to your business, a separate telephone line with no custom features is

recommended.

Copying Difficulties

Difficulty

Suggestions

Cannot make a copy.

Make sure that the Copy

on page 94.)

key is illuminated. (See Entering Copy mode

Poor copy results when using the

ADF.

Try using the scanner glass. (See Using the scanner glass on page 23.)

Vertical black lines or streaks

appear in copies.

Vertical black lines or streaks on copies are typically caused by dirt or correction

fluid on the scanner. Clean the glass strip and scanner glass and the white bar and

white plastic above them. (See Cleaning the scanner glass on page 166.)

Fit to Page does not work properly. Make sure the document is not skewed on the scanner glass.

Scanning Difficulties

Difficulty

Suggestions

TWAIN/WIA errors appear when

starting to scan.

Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In

PaperPort™ 11SE with OCR, click File, Scan and choose the Brother

TWAIN/WIA driver.

Poor scanning results when using

the ADF.

Try using the scanner glass. (See Using the scanner glass on page 23.)

OCR does not work.

Try increasing the scanner resolution.

149

Software Difficulties

Difficulty

Suggestions

Cannot install software or print.

Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair

and reinstall the software.

‘Device Busy’

Make sure the machine is not showing an error message on the LCD.

Cannot print images from

FaceFilter Studio.

To use FaceFilter Studio, you must install the FaceFilter Studio application from

the CD-ROM supplied with your machine. To install FaceFilter Studio see the

Quick Setup Guide.

Also, before you start FaceFilter Studio for the first time, you must make sure your

Brother machine is turned On, and connected to your computer. This will allow you

to access all the functions of FaceFilter Studio.

PhotoCapture Center Difficulties

Difficulty

Suggestions

Removable Disk does not work

properly.

Have you installed the Windows^®2000 update? If not, do the following:

1) Unplug the USB cable.

2) Install the Windows^®2000 update using one of the following methods.

„

Install MFL-Pro Suite from the CD-ROM. (See the Quick Setup Guide.)

„ Download the latest service pack from the Microsoft Web site.

3) Wait about 1 minute after you restart the PC, and then connect the USB

cable.

Take out the memory card and put it back in again.

If you have tried ‘Eject’ from within Windows^®, take out the memory card

before you continue.

If an error message appears when you try to eject the memory card, it means

the card is being accessed. Wait a while and then try again.

If all of the above do not work, turn off your PC and machine, and then turn

them on again. (You will have to unplug the power cord of the machine to turn

it off.)

Cannot access Removable Disk

from Desktop icon.

Make sure that you have correctly inserted the memory card or USB Flash

memory drive.

Network Difficulties

Difficulty

Suggestions

Cannot print over the Network.

Make sure that your machine is powered on and is online and in Ready mode.

Print a Network Configuration list (see Reports on page 90.) and check the current

Network settings printed in this list. Reconnect the LAN cable to the hub to verify

that the cabling and network connections are good. If possible, try connecting the

machine to a different port on your hub using a different cable. If the connections

are good, the machine shows LAN Activefor 2 seconds.

(If you are using a wireless connection or are having Network problems, see the

Network User’s Guide for more information.)

150

Troubleshooting and Routine Maintenance

Network Difficulties (continued)

Difficulty

Suggestions

(For Windows^®users only) Firewall settings on your PC may be rejecting the

necessary network connection. Follow the instructions below to configure the

Firewall. If you are using a personal Firewall software, see the User’s Guide for

your software or contact the software manufacturer.

The network scanning feature does

not work.

The network PC-Fax Receive

feature does not work.

For Windows^®XP SP2 and Windows Vista^®users, see Firewall settings in the

Software User’s Guide on the CD-ROM.

For Windows^®XP SP1 user’s, please visit the Brother Solutions Center.

<Windows^®users>

Your computer cannot find your

machine.

Firewall settings on you PC may be rejecting the necessary network connection.

For detail, see the instruction above.

<Macintosh^®users>

Re-select your machine in the DeviceSelector application located in Macintosh

HD/Library/Printers/Brother/Utilities/Device Selector or from the model of

ControlCenter2.

c Press a or b to choose

Miscellaneous.

Press OK.

Dial Tone

Setting the dial tone to Detection will shorten

the dial detect pause.

d Press a or b to choose

Compatibility.

a Press Menu.

e Press d or c to choose High, Normalor

Basic(for VoIP).

b Press a or b to choose

Initial Setup.

Press OK.

„ Basic(for VoIP)reduces the

modem speed to 9600 bps. Unless

interference is a recurring problem

on your telephone line, you may

prefer to use it only when needed.

c Press a or b to choose Dial Tone.

d Press d or c to choose Detectionor

No Detection.

„ Normalsets the modem speed at

Press OK.

14400 bps.

e Press Stop/Exit.

„ Highincreases the modem speed to

33600 bps. (factory setting)

Telephone line interference

Press OK.

f Press Stop/Exit.

If you are having problems sending or

receiving a fax due to possible interference on

the telephone line, we recommend that you

adjust the Equalization for compatibility to

reduce the modem speed for fax operations.

Note

When you change the compatibility to

Basic(for VoIP), the ECM feature is

only available for color fax sending.

a Press Menu.

b Press a or b to choose Fax.

Press OK.

151

Error and Maintenance messages

As with any sophisticated office product, errors may occur. If this happens, your machine identifies

the error and shows an error message. The most common error and maintenance messages are

shown below.

You can correct most errors and routine maintenance messages by yourself. If you need more

help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.

Visit us at http://solutions.brother.com.

Error Message

Cause

Action

B&W Print Only

One or more of the color ink

Replace the empty ink cartridge. (See

cartridges are empty. If you click Replacing the ink cartridges on page 162.)

Grayscale in the Advanced tab of

the printer driver you can use the

machine as a black & white printer

for approximately four weeks

depending on the number of

pages you print. If you unplug the

machine, or take out the empty ink

cartridge, you cannot use the

machine until you change to a

new ink cartridge. If a sending

machine has a color fax, the

machine's ‘handshake’ will ask

that the fax be sent as black &

white. If the sending machine has

the ability to convert it, the color

fax will be printed at your machine

as a black & white fax.

Cannot Detect

Cannot Print

You installed a new ink cartridge Take out the new ink cartridge and

too quickly and the machine

couldn’t detect it.

re-install it slowly.

If you are using generic ink the

machine cannot detect the ink

cartridge.

Use a new Genuine Brother Innobella™

Ink Cartridge. If the error is not cleared, call

Brother Customer Service.

One or more of the ink cartridges Replace the empty ink cartridges. (See

are empty. The machine will stop Replacing the ink cartridges on page 162.)

all print operations. While memory

is available, black & white faxes

will be stored in the memory. If a

sending machine has a color fax,

the machine's ‘handshake’ will

ask that the fax be sent as black &

white. If the sending machine has

the ability to convert it, the color

fax will be stored in the memory

as a black & white fax.

152

Troubleshooting and Routine Maintenance

Error Message

Cause

Action

Comm.Error

Poor telephone line quality

caused a communication error.

Send the fax again or connect the machine

to another telephone line. If the problem

continues, call the telephone company and

ask them to check your telephone line.

Connection Fail

Cover is Open

You tried to poll a fax machine

that is not in Polled Waiting mode. setup.

Check the other fax machine's polling

The scanner cover is not closed

completely.

Lift the scanner cover and then close it

again.

The ink cartridge cover is not

completely closed.

Firmly close the ink cartridge cover until it

clicks.

Data Remaining

Disconnected

Document Jam

Print data is left in the machine's Press Stop/Exit. The machine will cancel

memory.

the job and clear it from the memory. Try to

print again.

The other person or other

person's fax machine stopped the

call.

Try to send or receive again.

The document was not inserted or See Using the ADF on page 22.

fed properly, or the document

See Document jam on page 159.

scanned from the ADF was too

long.

DR Mode in Use

The machine is set to Distinctive Set Distinctive Ring to off. (See Turning off

Ring mode. You cannot change

the Receive Mode from Manual to

another mode.

Distinctive Ring on page 71.)

High Temperature

Hub is Unusable.

The print head is too warm.

Allow the machine to cool down.

A Hub or USB Flash memory

drive with Hub has been

connected to the USB direct

interface.

A Hub or USB Flash memory drive with

Hub are not supported. Unplug the device

from the USB direct interface.

Image Too Long.

The proportions of your photo are Choose a regularly proportioned image.

irregular so effects could not be

added.

Image Too Small.

Ink low

The size of your photo is too small Choose a larger image.

to trim.

One or more of the ink cartridges Order a new ink cartridge. You can

are running out of ink. If a sending continue printing until the LCD shows

machine has a color fax, your

machine's ‘handshake’ will ask

that the fax be sent as black &

white. If the sending machine has

the ability to convert it, the color

fax will be printed at your machine

as a black & white fax.

Cannot Print. (See Ordering

accessories and supplies on page ii and

Replacing the ink cartridges on page 162.)

Low Temperature

The print head is too cold.

Allow the machine to warm up.

153

Error Message

Cause

Action

Media Error

The memory card is either

corrupted, improperly formatted,

or there is a problem with the

card.

Put the card firmly into the slot again to

make sure it is in the correct position. If the

error remains, check the media drive (slot)

of the machine by putting in another

memory card that you know is working.

Media is Full.

No Caller ID

The memory card or USB flash

memory drive you are using

already contains 999 files.

Your machine can only save to your

memory card or USB flash memory drive if

it contains less than 999 files. Try deleting

unused files to free some space and try

again.

There is no incoming call history. If you want to use the Caller ID feature call

You did not receive calls or you your telephone company. (See Caller ID

have not subscribed to the Caller on page 71.)

ID service from your telephone

company.

No Cartridge

No File

An ink cartridge is not installed

properly.

Reinstall the ink cartridge. (See Replacing

the ink cartridges on page 162.)

The memory card or USB Flash

memory drive in the media drive

does not contain a .JPG file.

Put the correct memory card or USB Flash

memory drive into the slot again.

No Paper Fed

The machine is out of paper or

paper is not properly loaded in the

paper tray.

Do one of the following:

„ Refill the paper in the paper tray, and

then press Black Start or Color Start.

„ Remove the paper and load it again

and then press Black Start or

Color Start. (See Loading paper and

other media on page 9.)

The paper is jammed in the

machine.

See Printer jam or paper jam on page 160.

The outer back cover or the inner Open the outer back cover and inner back

back cover may not be closed

properly.

cover, and then close them securely.

No Response/Busy

Not Registered

The number you dialed does not Verify the number and try again.

answer or is busy.

You tried to access a One Touch Set up the One Touch or Speed Dial

or Speed Dial number that is not number. (See Storing Speed Dial numbers

programmed.

on page 83.)

154

Troubleshooting and Routine Maintenance

Error Message

Cause

Action

Out of Memory

The machine's memory is full.

Fax sending or copy operation in

progress

Do one of the following:

„ Press Stop/Exit and wait until the other

operations in progress finish and then

try again.

„ Clear the data in the memory. To gain

extra memory, you can turn off Memory

Receive. (See Receiving faxes into

memory when the paper tray is empty

(Black & White only) on page 55.)

„ Print the faxes that are in the memory.

(See Printing a fax from the memory

on page 55.)

The memory card or USB flash

Delete unused files fromyour memory card

memory drive you are using does or USB Flash memory drive to make some

not have enough free space to

scan the document.

free space and then try again.

Paper Jam

Paper is jammed in the machine. Open the Outer Back Cover and Inner

Back Cover (at the back of the machine)

and remove the jammed paper. (See

Printer jam or paper jam on page 160.)

Make sure the paper length guide is set to

the paper size. Do not extend the paper

tray when you load A5 or smaller size

paper.

Replace Ink

One or more of the ink cartridges Replace the empty ink cartridge. (See

are empty.

Replacing the ink cartridges on page 162.)

Unable to CleanXX The machine has a mechanical

Open the scanner cover and look on the

left, middle and right hand side under the

covers for foreign objects and paper

scraps. If the error message continues,

disconnect the machine from the power for

several minutes, then reconnect it. (The

machine can be turned off for

problem.

—OR—

A foreign object such as a clip or

ripped paper is in the machine.

approximately 24 hours without losing

faxes stored in the memory. See

155

Error Message

Cause

Action

Unable to Init. XX The machine has a mechanical

Open the scanner cover and look on the

left, middle and right hand side under the

covers for foreign objects and paper

scraps. If the error message continues,

disconnect the machine from the power for

several minutes, then reconnect it. (The

machine can be turned off for

problem.

—OR—

A foreign object such as a clip or

ripped paper is in the machine.

approximately 24 hours without losing

faxes stored in the memory. See

Unable to Print XX The machine has a mechanical

Open the scanner cover and look on the

left, middle and right hand side under the

covers for foreign objects and paper

scraps. If the error message continues,

disconnect the machine from the power for

several minutes, then reconnect it. (The

machine can be turned off for

problem.

—OR—

A foreign object such as a clip or

ripped paper is in the machine.

approximately 24 hours without losing

faxes stored in the memory. See

Unable to Scan XX

The machine has a mechanical

problem.

Open the scanner cover and look on the

left, middle and right hand side under the

covers for foreign objects and paper

scraps. If the error message continues,

disconnect the machine from the power for

several minutes, then reconnect it. (The

machine can be turned off for

—OR—

A foreign object such as a clip or

ripped paper is in the machine.

approximately 24 hours without losing

faxes stored in the memory. See

http://solutions.brother.com.

Unusable Device

A broken device has been

connected to the USB direct

interface.

Unplug the device from the USB direct

interface, then press On/Off to turn the

machine off and then on again.

Disconnect device from

front connector & turn

machine off & then on

Unusable Device

A USB device or USB Flash memory Unplug the device from the USB direct

drive that is not supported has been interface.

connected to the USB direct interface.

Please Disconnect

USB Device.

For more information, visit us at

Wrong Paper Size

Paper is not the correct size.

Make sure the machine’s Paper Size

setting matches the size of paper you load

in the tray. Also, check that the machine is

set to use the tray with the paper size you

want. Load the correct size of paper, and

then press Black Start or Color Start.

156

Troubleshooting and Routine Maintenance

Transferring faxes to another fax

machine

Error animation

Error animation displays step-by-step

instructions when paper gets jammed. You

can read the steps at your own pace by

pressing c to see the next step and d to go

backward. If you do not press a key after 1

minute the animation starts running

automatically again.

If you have not set up your Station ID, you

cannot enter fax transfer mode. (See Setting

your station ID in the Quick Setup Guide.)

a Press Stop/Exit to interrupt the error

temporarily.

b Press Menu.

Note

c Press a or b to choose Service.

Press OK.

You can press d, c or OK to pause the

auto-animation and go back to step-by-

step mode.

d Press a or b to choose

Data Transfer.

Press OK.

Transferring yourfaxes orFax

Journal report

e Press a or b to choose Fax Transfer.

Press OK.

If the LCD shows:

f Do one of the following:

„ Unable to CleanXX

„ Unable to Init.XX

„ Unable to PrintXX

„ Unable to ScanXX

„ If the LCD shows No Data, there

are no faxes left in the machine's

memory.

Press Stop/Exit.

We recommend transferring your faxes to

another fax machine or to your PC. (See

Transferring faxes to another fax machine

on page 157 or Transferring faxes to your PC

on page 158.)

„ Enter the fax number to which faxes

will be forwarded.

g Press Black Start.

You can also transfer the Fax Journal report

to see if there are any faxes you need to

transfer. (See Transferring Fax Journal report

to another fax machine on page 158.)

Note

If there is an error message on the

machine's LCD, after the faxes have been

transferred, disconnect the machine from

the power source for several minutes, and

then reconnect it.

157

Transferring faxes to your PC

Transferring Fax Journal report to

another fax machine

You can transfer the faxes from your

machine's memory to your PC. The machine

can store faxes for approximately 24 hours if

there is a power failure.

If you have not set up your Station ID, you

cannot enter fax transfer mode. (See Setting

your station ID in the Quick Setup Guide.)

a Press Stop/Exit to interrupt the error

temporarily.

b Press Menu.

b Make sure you have installed MFL-Pro

Suite on your PC, and then turn on PC

FAX Receiving on the PC. (For details

c Press a or b to choose Service.

Press OK.

see PC- FAX receiving for Windows in

the Software User’s Guide on the

CD-ROM.)

d Press a or b to choose

Data Transfer.

Press OK.

c Make sure you have set PC Fax

Receive on the machine. (See PC Fax

Receive on page 58.)

e Press a or b to choose

Report Trans.

Press OK.

If faxes are in the machine’s memory

when you set up PC Fax Receive, the

LCD will ask if you want to transfer the

faxes to your PC.

f Enter the fax number to which the Fax

Journal report will be forwarded.

d Do one of the following:

g Press Black Start.

„ To transfer all faxes to your PC,

press 1. You will be asked if you want

to also turn on backup print.

„ To exit and leave the faxes in the

memory, press 2.

e Press Stop/Exit.

158

Troubleshooting and Routine Maintenance

Document is jammed inside the ADF

unit

Document jam

Documents can jam in the ADF unit if they are

not inserted or fed properly, or if they are too

long. Follow the steps below to clear a

document jam.

a Take out any paper from the ADF that is

not jammed.

b Lift the document cover.

Document is jammed in the top of the

ADF unit

c Pull the jammed document out to the

right.

a Take out any paper from the ADF that is

not jammed.

b Open the ADF cover.

c Pull the jammed document out to the

right.

d Close the document cover.

e Press Stop/Exit.

d Close the ADF cover.

e Press Stop/Exit.

Note

To avoid document jams close the ADF

cover properly by pressing it down in the

middle.

159

c Reset the machine by lifting the scanner

cover from the front of the machine and

then closing it. If the error has cleared

from the LCD go to step i.

Printer jam or paper jam

Take out the jammed paper depending on

where it is jammed in the machine.

„ If you cannot remove the jammed

paper from the front of the machine,

or the error message still appears on

the LCD after you have removed the

jammed paper, please go to the next

step.

Pull the paper trays (1) out of the machine.

d Open the Outer Back Cover (1) at the

back of the machine. Pull the jammed

paper out of the machine.

b Pull out the jammed paper (1).

160

Troubleshooting and Routine Maintenance

e Close the Inner Back Cover (1) if it is

Note

open as shown in the illustration.

• If the paper is jammed under the print

head, unplug the machine from the power

source, and then move the print head to

take out the paper.

•

If the print head has stopped in the right

corner as shown in the illustration, you

cannot move the print head. Press

Stop/Exit until the print head moves to the

middle. Then unplug the machine from the

power source, and take out the paper.

f Close the Outer Back Cover.

Make sure the Outer Back Cover is

closed properly.

• If ink gets on your skin or clothing

immediately wash it off with soap or

detergent.

h Gently close the scanner cover using

the finger holds on both sides of it as you

push down on the Scanner Cover

Support (1).

g Using both hands, use the plastic tabs

on both sides of the machine to lift the

Scanner Cover (1) into the open

position.

Make sure that there is no jammed

paper left in the corners of the machine

under the plastic covers.

161

Routine maintenance

WARNING

Be careful not to trap your fingers under the

scanner cover.

Replacing the ink cartridges

Always use the finger holds provided on

both sides of the scanner cover when

opening and closing it.

Your machine is equipped with an ink dot

counter. The ink dot counter automatically

monitors the level of ink in each of the 4

cartridges. When the machine detects an ink

cartridge is running out of ink, the machine

will tell you with a message on the LCD.

i Push paper tray #1 and paper tray #2

firmly back into the machine.

The LCD will tell you which ink cartridge is low

or needs replacing. Be sure to follow the LCD

prompts to replace the ink cartridges in the

correct order.

Note

Make sure you pull out the paper support

until it clicks.

Even though the machine tells you that an ink

cartridge is empty, there will be a small

amount of ink left in the ink cartridge. It is

necessary to keep some ink in the ink

cartridge to prevent air from drying out and

damaging the print head assembly.

a Open the ink cartridge cover.

If one or more ink cartridges are empty,

for example Black, the LCD shows

Cannot Print.

b Press down to unlock the release lever

and take out the ink cartridge for the

color shown on the LCD.

162

Troubleshooting and Routine Maintenance

f Gently push the ink cartridge in until it

clicks, and then close the ink cartridge

cover.

c Open the new ink cartridge bag for the

color shown on the LCD, and then take

out the ink cartridge.

d Turn the green knob on the protective

yellow cap clockwise to release the

g The machine will automatically reset the

ink dot counter.

vaccum seal, then remove the cap (1).

Note

• If you replaced an ink cartridge, the LCD

will ask you to verify that it was a brand

new one. (For example,

Did You Change Black) For each

new cartridge you installed, press 1 (Yes)

to automatically reset the ink dot counter

for that color. If the ink cartridge you

installed is not a brand new one, be sure

to press 2 (No).

• If the LCD shows No Cartridgeafter

you install the ink cartridges, check that

the ink cartridges are installed properly.

WARNING

If ink gets in your eyes, wash them out with

water at once and call a doctor if you are

concerned.

e Each color has its own correct position.

Insert the ink cartridge in the direction of

the arrow on the label.

163

CAUTION

Brother strongly recommends that you do

not refill the ink cartridges provided with

your machine. We also strongly

recommend that you continue to use only

Genuine Brother Brand replacement ink

cartridges. Use or attempted use of

potentially incompatible ink and/or

DO NOT take out ink cartridges if you do

not need to replace them. If you do so, it

may reduce the ink quantity and the

machine will not know the quantity of ink left

in the cartridge.

cartridges in the Brother machine may

cause damage to the machine and/or may

result in unsatisfactory print quality. Our

warranty coverage does not apply to any

problem that is caused by the use of

unauthorized third party ink and/or

cartridges. To protect your investment and

obtain premium performance from the

Brother machine, we strongly recommend

the use of Genuine Brother Supplies.

DO NOT touch the cartridge insertion slots.

If you do so, the ink may stain your skin.

If ink gets on your skin or clothing

immediately wash it off with soap or

detergent.

If you mix the colors by installing an ink

cartridge in the wrong position, clean the

print head several times after correcting the

cartridge installation.

Cleaning the outside of the

machine

Once you open an ink cartridge, install it in

the machine and use it up within six months

of installation. Use unopened ink cartridges

by the expiration date written on the

cartridge package.

CAUTION

Use neutral detergents. Cleaning with

volatile liquids such as thinner or benzine

will damage the outside surface of the

machine.

DO NOT dismantle or tamper with the ink

cartridge, this can cause the ink to leak out

of the cartridge.

DO NOT use cleaning materials that

contain ammonia.

DO NOT use isopropyl alcohol to remove

dirt from the control panel. It may crack the

panel.

164

Troubleshooting and Routine Maintenance

Clean the outside of the machine as

follows:

d Wipe the paper trays with a soft cloth to

remove dust.

a Pull the paper trays (1) completely out of

the machine.

e Put the paper trays firmly back in the

machine.

b Wipe the outside of the machine with a

soft cloth to remove dust.

c Remove anything that is stuck inside the

paper tray.

165

Cleaning the scanner glass

Cleaning the machine printer

platen

a Lift the document cover (1). Clean the

scanner glass (2) and the white plastic

(3) with a soft lint-free cloth moistened

with a non-flammable glass cleaner.

WARNING

Be sure to unplug the machine from the AC

power outlet before cleaning the printer

platen (1).

If ink is scattered on or around the printer

platen wipe it off with a soft, dry, lint-free

cloth.

a Using both hands, use the plastic tabs

on both sides of the machine to lift the

scanner cover until it locks securely into

the open position.

b Clean the machine printer platen (1).

b In the ADF unit, clean the white bar (1)

and the glass strip (2) with a lint-free

cloth moistened with a non-flammable

glass cleaner.

Note

In addition to cleaning the scanner glass

and glass strip with a non-flammable glass

cleaner, run your finger tip over the glass

to see if you can feel anything on it. If you

feel dirt or debris, clean the glass again

concentrating on that area. You may need

to repeat the cleaning process three or

four times. To test, make a copy after each

cleaning.

166

Troubleshooting and Routine Maintenance

Cleaning the paper pick-up

roller

Cleaning the print head

To maintain good print quality, the machine

will automatically clean the print head. You

can start the cleaning process manually if

there is a print quality problem.

a Pull the paper trays completely out of

the machine.

Clean the print head and ink cartridges if you

get a horizontal line in the text or graphics on

your printed pages. You can clean Black only,

three colors at a time

b Unplug the machine from the AC power

outlet and open the Outer Back

Cover (1) and Inner Back Cover (2) at

the back of the machine.

(Cyan/Yellow/Magenta), or all four colors at

once.

Cleaning the print head consumes ink.

Cleaning too often uses ink unnecessarily.

CAUTION

DO NOT touch the print head. Touching the

print head may cause permanent damage

and may void the print head's warranty.

c Clean the Paper Pick-up Roller (1) with

a Press Ink.

isopropyl alcohol on a cotton swab.

b Press a or b to choose Cleaning.

Press OK.

c Press a or b to choose Black, Coloror

All.

Press OK.

The machine cleans the print head.

When cleaning is finished, the machine

will go back to standby mode

automatically.

d Close the Inner Back Cover and the

Outer Back Cover.

Note

If you clean the print head at least five

times and the print has not improved, call

Brother Customer Service. (See Brother

numbers on page i.)

Make sure the Outer Back Cover is

closed properly.

e Put the paper trays firmly back in the

machine.

f Re-connect the power cord.

167

h The LCD asks you if you want to start

Checking the print quality

cleaning.

Press 1 (Yes).

The machine starts cleaning the print

head.

If faded or streaked colors and text appear on

your output, some of the nozzles may be

clogged. You can check this by printing the

Print Quality Check Sheet and looking at the

nozzle check pattern.

i After cleaning is finished, press

Color Start.

The machine starts printing the Print

Quality Check Sheet again and then

return to step e.

a Press Ink.

b Press a or b to choose Test Print.

Press OK.

j Press Stop/Exit.

If you repeat this procedure at least five

times and the print quality is still poor,

replace the ink cartridge for the clogged

color.

c Press a or b to choose

Print Quality.

Press OK.

d Press Color Start.

After replacing the ink cartridge, check

the print quality. If the problem still

exists, repeat the cleaning and test print

procedures at least five times for the

new ink cartridge. If ink is still missing,

call Brother Customer Service. (See

Brother numbers on page i.)

The machine begins printing the Print

Quality Check Sheet.

e Check the quality of the four color blocks

on the sheet.

f The LCD asks you if the print quality is

OK.

CAUTION

Do one of the following:

„ If all lines are clear and visible, press

1 (Yes) to finish the Print Quality

check and go to step j.

DO NOT touch the print head. Touching the

print head may cause permanent damage

and may void the print head's warranty.

„ If you can see missing short lines as

shown below, press 2 to choose No.

Note

<Black>

Poor

<Color>

When a print head

nozzle is clogged

the printed

sample looks like

this.

After the print

head nozzle is

cleaned, the

horizontal lines

are gone.

g The LCD asks you if the print quality is

OK for black and the three colors.

Press 1 (Yes) or 2 (No).

168

Troubleshooting and Routine Maintenance

Checking the print alignment

Checking the ink volume

You may need to adjust the print alignment

after transporting the machine or if your

printed text becomes blurred or images

become faded.

Although an ink volume icon appears on the

LCD, you can use the Ink key to see a large

graph showing the ink that is left in each

cartridge.

a Press Ink.

b Press a or b to choose Test Print.

Press OK.

b Press a or b to choose Ink Volume.

Press OK.

The LCD shows the ink volume.

c Press a or b to choose Alignment.

Press OK.

c Press Stop/Exit.

d Press Black Start or Color Start.

The machine starts printing the

Alignment Check Sheet.

Note

You can check the ink volume from your

computer. (See Printing for Windows or

Printing and Faxing for Macintosh in the

e Check the 600 dpi and 1200 dpi test

prints to see if number 5 most closely

matches number 0.

Software User’s Guide on the CD-ROM.)

f Do one of the following:

„ If the number 5 samples of both the

600 dpi and 1200 dpi test prints are

the best matches, press 1 (Yes) to

finish the Alignment Check and go to

step i.

„ If another test print number is a

better match for either 600 dpi or

1200 dpi, press 2 (No) to choose it.

g For 600 dpi, press the number of the test

print that most closely matches the

number 0 sample (1-8).

h For 1200 dpi, press the number of the

test print that most closely matches the

number 0 sample (1-8).

i Press Stop/Exit.

169

Machine Information

Packing and shipping

the machine

Checking the serial number

When you transport the machine, use the

packing materials that came with your

machine. If you do not pack the machine

properly, you could void your warranty.

You can see the machine’s serial number on

the LCD.

a Press Menu.

CAUTION

b Press a or b to choose

Machine Info.

Press OK.

It is important to allow the machine to ‘park’

the print head after a print job. Listen

carefully to the machine before unplugging

it to make sure that all mechanical noise

has stopped. Not allowing the machine to

finish this parking process may lead to print

problems and possible damage to the print

head.

c Press a or b to choose Serial No.

Press OK.

d Press Stop/Exit.

a Open the ink cartridge cover.

b Press the lock release lever to release

the ink cartridge and take out all the ink

cartridges. (See Replacing the ink

cartridges on page 162.)

c Install the light-green protective part and

then close the ink cartridge cover.

170

Troubleshooting and Routine Maintenance

h Wrap the machine in the bag and put it

in the original carton with the original

packing material.

CAUTION

If you are not able to find the light-green

protective part, DO NOT remove the ink

cartridges before shipping. It is essential

that the machine be shipped with either the

light-green protective part or the ink

cartridges in position. Shipping without

them will cause damage to your machine

and may void your warranty.

d Unplug the machine from the telephone

wall jack and take the telephone line

cord out of the machine.

Pack the printed materials in the original

carton as shown in the illustration. Do not

pack the used ink cartridges in the carton.

e Unplug the machine from the AC power

outlet.

Note

f Using both hands, use the plastic tabs

on both sides of the machine to lift the

scanner cover into the open position.

Then unplug the interface cable from the

machine, if it is connected.

If you are returning your machine to

Brother as part of the Exchange Service,

pack only the machine. Keep all separate

parts and printed materials to use with

your ‘Exchange’ machine.

g Gently close the scanner cover using

the finger holds on both sides of it as you

push down on the Scanner Cover

Support (1).

WARNING

Be careful not to trap your fingers under the

scanner cover.

Always use the finger holds provided on

both sides of the scanner cover when

opening and closing it.

j Close the carton and tape it shut.

171

Menu and Features

On-screen

programming

Mode and menu keys

Access the main menu.

Your machine is designed to be easy to

operate with LCD on-screen programming

using the menu keys. User-friendly

programming helps you take full advantage of

all the menu selections your machine has to

offer.

Access the mode and its menu of

temporary settings.

Since your programming is done on the LCD,

we have created step-by-step on-screen

instructions to help you program your

machine. All you need to do is follow the

instructions as they guide you through the

menu selections and programming options.

Scroll through the current menu

level.

Go back to the previous menu

level.

Menu table

Go to the next menu level.

„ Go to the next menu level.

„ Accept an option.

You can program your machine by using the

Menu table that begins on page 173. These

pages list the menu selections and options.

„ Cancel the current operation.

Memory storage

„ Go back to the previous menu

level.

Even if there is a power failure, you will not

lose the settings you have chosen using the

Menu key because they are stored

permanently. Also, you will not lose your

settings in the PhotoCapture, Fax and Copy

mode key menus if you have chosen

Set New Default. You may have to reset

the date and time.

„ Stop the current operation.

Note

During a power failure the machine will

retain messages that are in the memory

for approximately 24 hours.

172

Menu and Features

Menu table

The menu table will help you understand the menu selections and options that are found in the

machine's programs. The factory settings are shown in Bold with an asterisk.

Menu (

)

Level1

Level2

Level3

Options

Off

Descriptions

Page

General Setup Mode Timer

—

Sets the time to return to

Fax mode.

0Sec

30Secs

1Min

2Mins*

5Mins

Tray Setting Tray#1

Paper Type

(Options)

Plain Paper*

Inkjet Paper

Brother BP71

Other Glossy

Transparency

Paper Size

(Options)

Letter*

Legal

Sets the size and type of

paper in paper tray #1.

Ledger

4"x6"

Tray#2

Paper Type

(Option)

Sets the size of the paper 27

in the paper tray #2.

Plain Paper

Paper Size

(Options)

Letter*

Legal

Ledger

The factory settings are shown in Bold with an asterisk.

173

Level1

Level2

Level3

Options

Descriptions

Page

General Setup Tray Setting

Tray Use:Copy Tray#1*

Tray#2

Choose the tray that will

be used for Copy mode.

(Continued)

Tray Use:Fax Tray#1

Tray#2

Choose the tray that will

be used for Fax mode.

Auto Select*

Off

Volume

Ring

Adjusts the ring volume.

Low

Med*

High

Off

Beeper

Speaker

Adjusts the volume level

of the beeper.

Low*

Med

High

Off

Adjusts the speaker

volume.

Low

Med*

High

Auto Daylight

PwrOff Setting

—

Change this setting to On 30

if you want the machine to

change automatically for

Daylight Savings Time.

Off*

Fax Receive:On Customizes the On/Off key to 25

receive faxes even in off mode.

Fax Receive:Off

LCD Settings LCD Contrast Light

Adjusts the contrast of the 31

LCD.

Med*

Dark

Backlight

Dim Timer

Light*

Med

You can adjust the

brightness of the LCD

backlight.

Dark

Off

You can set how long the 32

LCD backlight stays on

after the last key press.

10Secs

20Secs

30Secs*

Wallpaper

—

You can choose the

wallpaper of the LCD.

The factory settings are shown in Bold with an asterisk.

174

Menu and Features

Level1

Level2

Level3

Options

1Min

Descriptions

Page

General Setup Sleep Mode

—

You can choose how long 31

the machine must be idle

before it goes into sleep

mode.

(Continued)

2Mins

3Mins

5Mins

10Mins*

30Mins

60Mins

LGR - Short

Grain

—

Turn on this setting when 28

you use Ledger short

grain paper.

Off*

Function Lock Set Password

Lock OffiOn

—

You can restrict selected

machine operation for up

to 20 restricted users and

Setup User

for allother non-authorized

Public users.

Reset All Users

Fax

Setup Receive Ring Delay

Sets the number of rings

before the machine

answers in Fax Only or

Fax/Tel mode.

F/T Ring Time 20Secs*

Sets the pseudo/double-

ring time in Fax/Tel mode.

30Secs

40Secs

70Secs

Easy Receive On*

Off

Receives fax messages

without pressing the

Black Start or

Color Start key.

Remote Codes On*

( 51, #51)

Allows you to answer all

calls at an extension

telephone and use codes

to turn the machine on or

off. You can personalize

these codes.

Off

B&W/Color

B&W(Max.LGR)* Set your priority for

received faxes, which can

be either black & white

ledger size or color letter

size.

Color(Max.LTR)

Auto Reduction On*

Off

Reduces the size of

incoming faxes.

The factory settings are shown in Bold with an asterisk.

175

Level1

Fax

Level2

Setup Receive Memory Receive Off*

(Continued) Fax Forward

Level3

Options

Descriptions

Page

You can set the machineto 56

either forward fax

messages, call your pager,

store incoming faxes in the

memory (so you can

(Continued)

Paging

Fax Storage

retrieve themwhile you are

PC Fax Receive away from your machine),

or send faxes to your PC.

If you choose Fax Forward

or PC Fax Receive, you

can turn on the safety

feature Backup Print.

Report Setting Transmission On

On+Image

Initial setup for

Transmission Verification

Report and Fax Journal

Report.

Off*

Off+Image

Off2

Off2+Image

Journal Period Off

Every 50 Faxes

Every 6 Hours

Every 12 Hours

Every 24 Hours

Every 2 Days

Every 7 Days

—

Print Fax

—

Prints incoming faxes

stored in the memory.

Remote Access

Remaining Jobs

---

—

Set your own code for

Remote Retrieval.

Check which jobs are in

the memory and lets you

cancel chosen jobs.

Miscellaneous Compatibility High*

Adjusts the modem speed 151

to help resolve

transmission problems.

Normal

Basic(for VoIP)

Distinctive Off*

Set(On)

UsestheTelephone company's 69

Distinctive Ring subscriber

service to register the ring

pattern with the machine.

Caller ID

Area Code

View or print a list of the

last 30 Caller IDs stored in

the memory.

(USA only)

Set up your 3-digit area

code only if you do not dial it

within your own area code.

The factory settings are shown in Bold with an asterisk.

176

Menu and Features

Network menu

Level1

Level2

Level3

Level4

Options

Auto*

Descriptions

Network

Wired LAN

TCP/IP

BOOT Method

Chooses the

BOOT method

that best suits

your needs.

Static

RARP

BOOTP

DHCP

IP Address

Subnet Mask

Gateway

[000-255].

[000-255]

[000-255].

[000-255]

[000-255].

[000-255]

Enter the IP

address.

Enter the Subnet

mask.

Enter the

Gateway

address.

Node Name

BRNXXXXXXXXXXXX Enter the Node

name.

WINS Config

Auto*

Chooses the

WINS

configuration

mode.

Static

WINS Server

DNS Server

APIPA

(Primary)

000.000.000.000 address of the

Specifies the IP

primary or

(Secondary)

secondary

000.000.000.000

server.

(Primary)

000.000.000.000 address of the

Specifies the IP

primary or

(Secondary)

secondary

000.000.000.000

server.

On*

Automatically

allocates the IP

address from the

link-localaddress

range.

Off

See Network User's Guide on the CD-ROM

The factory settings are shown in Bold with an asterisk.

177

Level1

Level2

Level3

Level4

Options

Descriptions

Network

(Continued)

Wired LAN

(Continued)

TCP/IP

IPv6

Enableor Disable

the IPv6 protocol.

If you want to use

the IPv6 protocol,

visit

(Continued)

Off*

http://solutions.

brother.com for

more information.

Ethernet

—

Auto*

Chooses the

Ethernet link

mode.

100B-FD

100B-HD

10B-FD

10B-HD

Auto*

WLAN

TCP/IP

BOOT Method

Chooses the

BOOT method

that best suits

your needs.

Static

RARP

BOOTP

DHCP

IP Address

Subnet Mask

Gateway

[000-255].

[000-255]

[000-255].

[000-255]

[000-255].

[000-255]

Enter the IP

address.

Enter the Subnet

mask.

Enter the

Gateway

address.

Node Name

BRWXXXXXXXXXXXX Enter the Node

name.

WINS Config

Auto*

Chooses the WINS

configuration

mode.

Static

WINS Server

(Primary)

Specifies the IP

000.000.000.000 address of the

primary or

(Secondary)

secondary

000.000.000.000

server.

See Network User's Guide on the CD-ROM

The factory settings are shown in Bold with an asterisk.

178

Menu and Features

Level1

Level2

Level3

Level4

Options

Descriptions

Network

(Continued)

WLAN

TCP/IP

DNS Server

(Primary)

000.000.000.000 address of the

Specifies the IP

(Continued)

primary or

(Secondary)

secondary

000.000.000.000

server.

APIPA

On*

Automatically

allocates the IP

address from the

link-localaddress

range.

Off

IPv6

Sets the IPv6

protocol On.

Off*

—

Setup Wizard

SES/WPS/AOSS

—

You can

configure your

print server.

—

You can easily

configure your

wireless network

settings using the

one-button push

method.

WPS w/PIN Code

You can easily

configure your

wireless network

settings using

WPS with a PIN

code.

WLAN Status Status

Signal

—

You can see the

current wireless

network status.

You can see the

current wireless

network signal

strength.

SSID

—

You can see the

current SSID.

Comm. Mode

You can see the

current

Communication

Mode.

See Network User's Guide on the CD-ROM

The factory settings are shown in Bold with an asterisk.

179

Level1

Level2

Level3

Level4

Options

Descriptions

Network

(Continued)

E-mail/IFAX

Mail Address Mail Address

—

Enter the mail

address. (Up to

60 characters)

Setup Server SMTP Server

Name

Enter the SMTP

(Up to 30 characters) server address.

IP Address

[000-255]. [000

255].

255]

[000 255]. [000

SMTP Port

[00001-65535]

Enter the SMTP

port number.

Auth. for SMTP None

Selects the

Security method

for E-mail

SMTP-AUTH

POP bef.SMTP

Name

notification

POP3 Server

Enter the POP3

(Up to 30 characters) server address.

IP Address

[000-255]. [000

255].

255]

[000 255]. [000

POP3 Port

[00001-65535]

—

Enter the POP3

port number.

Mailbox Name

Enter the mail

box name. (Up to

20 characters)

Mailbox Pwd

—

Enter the

password to login

to the POP3

server. (Up to 20

characters)

APOP

Enables or

disables APOP.

Off*

Setup Mail RX Auto Polling On*

Automatically

checks the POP3

server for new

messages.

Off

Poll Frequency 10Min(s)

Sets the interval

for checking for

new messages

on the POP3

server.

Header

All

Selects the

contents of the

mail header to be

printed.

Subject+From+To

None*

See Network User's Guide on the CD-ROM

The factory settings are shown in Bold with an asterisk.

180

Menu and Features

Level1

Level2

Level3

Level4

Options

Descriptions

Network

(Continued)

E-mail/IFAX

(Continued)

Setup Mail RX Del Error Mail On*

Deletes error

mails

automatically.

(Continued)

Off

Notification On

Receives

notification

messages.

MDN

Off*

—

Setup Mail TX Sender Subject

Displays the

subject that is

attached to the

Internet Fax data.

Size Limit

Limits the size of

E-mail

documents.

Off*

Notification On

Off*

Sends

notification

messages.

Setup Relay Rly Broadcast On

Off*

Relays a

document to

another fax

machine.

Relay Domain

—

Registers the

Domain name.

Relay Report On

Off*

Prints the Relay

Broadcast

Report.

Scan to FTP

Passive Mode Off

On*

—

You can set

Passive Mode to

OFF or ON

depending on

your FTP server

and network

firewall

configuration.

Port Number

—

You can change

the port number

used to access

the FTP server.

File Name1

File Name2

—

In addition to the

seven preset file

names, you can

store two user

defined file

names that can

be used for

creating an FTP

Server Profile.

Setup Profile Not Registered

—

You can set up

your FTP Profile.

See Network User's Guide on the CD-ROM

The factory settings are shown in Bold with an asterisk.

181

Level1

Level2

Level3

Level4

Options

Descriptions

Network

(Continued)

Time Zone

—

UTC+XX:XX

—

Sets the time

zone for your

country.

Network I/F

—

Wired LAN*

—

You can choose

the network

connection type.

WLAN

Factory Reset

—

Restores all

wired and

wireless network

settings to the

factory default.

See Network User's Guide on the CD-ROM

The factory settings are shown in Bold with an asterisk.

182

Menu and Features

Menu (

) (continued)

Level1

Level2

Level3

Options

Descriptions

Page

Print Reports Transmission

—

Prints these lists and

reports.

Help List

—

Quick Dial

Alphabetical

Order

Numerical Order

Fax Journal

User Settings

—

Network Config

Caller ID hist.

Machine Info. Serial No.

Lets you check the serial

number of your machine.

170

Initial Setup Receive Mode

—

Fax Only*

Fax/Tel

External TAD

Manual

Choose the receive mode 49

that best suits your needs.

Date&Time

—

Puts the date and time on See

the LCD and in headings

of faxes you send.

Quick

Setup

Guide

Station ID

Fax:

Set your name and fax

number to appear on each

page you fax.

Name:

Tone/Pulse

(Canada only)

Dial Tone

—

Tone*

Choose the dialing mode.

Pulse

Detection

No Detection*

English*

Spanish

You can shorten the dial

tone detect pause.

151

Local Language

Allows you to change the See

LCD language for your

country.

Quick

Setup

Guide

(US only)

Local Language

—

English*

Allows you to change the

LCD language for your

country.

(Canada only)

French

The factory settings are shown in Bold with an asterisk.

183

Fax (

)

Level1

Level2

Level3

Options

Standard*

Fine

Descriptions

Page

Fax Resolution

—

Sets the resolution for

outgoing faxes.

S.Fine

Photo

Auto*

Light

Dark

Contrast

—

Changes the lightness or

darkness of faxes you send.

Glass ScanSize

Letter*

Legal

Ledger

To fax a Legal, Ledger, A3 or 41

A4 size document, you'll

need to change the Glass

ScanSize setting.

Phone Book

—

Alphabetical

Order

You can dial by pressing only 80

a few keys (and Start).

Numerical Order

Set One Touch

Dial

—

You can store One Touch

numbers, so you can dial by

pressing only the One Touch

key (and Start).

Set Speed Dial

Setup Groups

—

You can store Speed Dial

numbers, so you can dial by

pressing only a few keys

(and Start).

—

Sets up a Group number for 86

Broadcasting.

Outgoing Call Send a fax

You can choose a number

from the Outgoing Call

history and then make a

telephone call to it, send a

fax to it, add it to Speed Dial,

or delete it.

Add To Phone

Book

Delete

Caller ID hist. Send a fax

—

You can choose a number

from the Caller ID history and

then make a telephone call

to it, send a fax to it, add it to

Speed Dial, or delete it.

Add To Phone

Book

Delete

Broadcasting Add Number

Phone Book

—

You can send the same fax

message to more than one

fax number.

Complete

Delayed Fax

—

On(00:00)

Off*

Sets the time of day in

24-hour format that the

delayed faxes will be sent.

The factory settings are shown in Bold with an asterisk.

184

Menu and Features

Level1

Level2

Level3

Options

Descriptions

Page

Batch TX

—

Combines delayed faxes to

the same fax number at the

same time of day into one

transmission.

Off*

Real Time TX

Polled TX

—

You can send a fax without

using the memory.

Off*

Sets up your machine with

an document to be retrieved

by another fax machine.

Off*

Polling RX

—

Sets up your machine to poll 91

another fax machine.

Off*

Overseas Mode

If you are having difficulty

sending faxes overseas, set

this to On.

Off*

Set New Default

Factory Reset

—

Yes

You can save your fax

settings.

Yes

You can restore all settings

to the factory settings.

The factory settings are shown in Bold with an asterisk.

185

Scan (

)

Level1

Option1

Option2

Option3

Descriptions

Page

Scan to E-mail

—

You can scan a black & white See

or a color document into your Software

E-mail application.

User's

Guide

on the

E-mail Server Phone Book

Quality

Alphabetical

Order

You can for search E-mail

addresses you have stored in

your machine.

CD-ROM

Numerical Order

Color 150 dpi

Choose the file format to

send the scanned data as an

E-mail attachment.

Color 300 dpi

Color 600 dpi

B/W 200x100 dpi

B/W 200 dpi

File Type

(If you chose

color option in

Quality setting)

PDF*

JPEG

(If you chose

B&W option in

Quality setting)

PDF*

TIFF

Glass ScanSize Letter*

To scan a Legal, Ledger, A3

or A4 size document, you'll

need to change the Glass

ScanSize setting.

Legal

Ledger

Set New Default Yes

You can save your scan

settings as the default

settings.

Factory Reset Yes

You can restore all settings to

the original factory default

settings.

Scan to Image

Scan to OCR

Scan to File

—

You can scan a color picture

into your graphics

application.

You can have your text

document converted to an

editable text file.

You can scan a black & white

or a color document into your

computer.

The factory settings are shown in Bold with an asterisk.

186

Menu and Features

Level1

Option1

Option2

Option3

Descriptions

Page

121

Scan to Media Quality

(when a memory

card or USB

—

Color 150 dpi

You can choose the scan

resolution, file format and

enter a file name for your

Color 300 dpi

Flash memory

drive is inserted)

Color 600 dpi document.

B/W 200x100 dpi

B/W 200 dpi

File Type

—

(If you chose

color option in

Quality setting)

PDF*

JPEG

(If you chose

B&W option in

Quality setting)

PDF*

TIFF

Glass ScanSize

—

Letter*

Legal

Ledger

To scan a Legal, Ledger, A3 123

or A4 size document, you'll

need to change the Glass

ScanSize setting.

File Name

—

You can rename the file.

123

Set New Default

Yes

You can save your scan

settings as the default

settings.

Factory Reset

—

Yes

You can restore all settings to 123

the original factory default

settings.

The factory settings are shown in Bold with an asterisk.

187

Level1

Option1

Option2

Option3

Descriptions

Page

Scan to FTP

(Profile Name)

—

Enter the name that you want See

to use for the profile of the

Software

FTP server. This name will be User's

displayed on the LCD screen. Guide

on the

CD-ROM

Manual

Quality

Color 150 dpi

Choose the file format to

send the scanned data as an

E-mail attachment.

Color 300 dpi

Color 600 dpi

B/W 200x100 dpi

B/W 200 dpi

File Type

(If you chose

color option in

Quality setting)

PDF*

JPEG

(If you chose

B&W option in

Quality setting)

PDF*

TIFF

Glass ScanSize Letter*

To scan a Legal, Ledger, A3

or A4 size document, you'll

need to change the Glass

ScanSize setting.

Legal

Ledger

File Name

—

You can rename the file.

Set New Default Yes

You can save your scan

settings as the default

settings.

Factory Reset Yes

You can restore all settings to

the original factory default

settings.

The factory settings are shown in Bold with an asterisk.

188

Menu and Features

Copy (

)

Level1

Level2

Level3

Options

Fast

Descriptions

Page

Quality

—

Choosethe Copyresolution 95

for your type of document.

Normal*

Best

Enlarge/Reduce 100%

Enlarge

—

104% EXEiLTR

142% LTRiLGR

You can choose the

enlargement or reduction

ratio for your type of

186% 4"x6"iLTR document.

198% 4"x6"iA4

Reduce

—

46% LTRi4"x6" You can choose the

enlargement or reduction

64% LGRiLTR

ratio for your type of

78% LGLiLTR

83% LGLiA4

93% A4iLTR

97% LTRiA4

—

document.

Fit to Page

—

Your machine will adjust

the size automatically to the

paper size you set.

Custom(25-400%)

—

You can choose the

enlargement or reduction

ratio for your type of

document.

Tray Select

Paper Type

—

Tray#1*

Tray#2

Choose the tray that will be 100

used for Copy mode.

Plain Paper*

Inkjet Paper

Brother BP71

Other Glossy

Transparency

Letter*

Legal

Choose the paper type that 99

matches the paper in the

tray.

Paper Size

—

Choose the paper size that 99

matches the paper in the

tray.

Ledger

4"x 6"

The factory settings are shown in Bold with an asterisk.

189

Level1

Level2

Level3

Options

Descriptions

Page

Brightness

—

Adjusts the brightness of

copies.

Light

-1

-2

Dark

Contrast

—

Adjusts the contrast of

copies.

-1

-2

Stack/Sort

—

Stack*

You can choose to stack or 98

sort multiple copies.

Sort

Page Layout

Off(1 in 1)*

2 in 1 (P)

2 in 1 (L)

4 in 1 (P)

4 in 1 (L)

1 to 2

(When 2 in 1 is

chosen)

You can make N in 1 or

Poster copies.

LGRx2 i LGRx1

LTRx2 i LGRx1

A3x2 i A3x1

A4x2 i A3x1

(When poster 2x2

is chosen)

Poster(2x2)

Poster(3x3)

LGRx1 i LGRx4

LTRx1 i LGRx4

A3x1 i A3x4

A4x1 i A3x4

Auto*

Skew Adjustment

Book Copy

—

If your scanned copy is

skewed, your machine can

correct the data

100

Off

automatically.

—

Corrects dark borders and

skew when copying from

the scanner glass.

On(Preview)

Skew Adjustment

—

Shadow Revise

—

Off*

—

Watermark Copy Watermark Copy

Off*

You can place a logo or text 101

into your document as a

Watermark.

(If you choose On,

see the

watermark copy

settings in the

following table.)

Current Setting

Exit

—

The factory settings are shown in Bold with an asterisk.

190

Menu and Features

Level1

Level2

Level3

Options

Yes

Descriptions

Page

102

Set New Default

—

You can save your

watermark settings.

Factory Reset

—

Yes

You can restore all settings 102

to the factory settings.

The factory settings are shown in Bold with an asterisk.

191

Watermark Copy Settings

Option1

Option2

Option3

Option4

Descriptions

Page

Template

—

Text

CONFIDENTIAL* Uses a template to place

101

text into your document as

a Watermark.

DRAFT

COPY

Position

Pattern

Small

Medium*

Large

-90°

-45°*

0°

Size

Angle

45°

90°

Transparency -2

-1

Color

Red

Orange

Yellow

Blue

Green

Purple

Black*

—

Apply

The factory settings are shown in Bold with an asterisk.

192

Menu and Features

Option1

Option2

Option3

Option4

Descriptions

Page

101

Media

(Select image

from media)

Position

Places a logo or text into

your document as a

Watermark using an image

from removable media.

Pattern

Small

Medium*

Large

-90°

-45°*

0°

Size

Angle

45°

90°

Transparency -2

-1

Apply

—

Scan

(Set page and

press start)

Transparency -2

You can choose the level of 102

transparency of the

watermark as you scan it

from a paper document.

-1

Apply

—

The factory settings are shown in Bold with an asterisk.

193

Photo Capture (

)

Level1

Level2

Level3

Options

Descriptions

Page

View Photo(s)

—

See the print

settings in the

following table.

You can preview your

photos on the LCD.

109

Print Index

—

Layout Format 6 Images/Line

You can print a thumbnail

page.

110

5 Images/Line

Plain Paper*

Inkjet Paper

Brother BP71

Other Glossy

Letter*

Paper Type

Paper Size

Print Photos

—

See the print

settings in the

following table.

You can print an individual 110

image.

Enhance Photos Auto Correct

—

You can adjust your photos 111

with these settings.

Enhance Skin-

Tone

Enhance Scenery

Remove Red-Eye

Monochrome

Sepia

Search by Date

Print All Photos

—

You can search your

photos from date.

114

115

—

See the print

settings in the

following table.

You can print all photos in

your memory card or USB

Flash memory drive.

Slide show

Trimming

—

The machine starts a slide 115

show of your photos.

—

You can trim your photo

and print a part of the

image.

116

The factory settings are shown in Bold with an asterisk.

194

Menu and Features

Print Settings

Option1

Option2

Option3

Option4

Descriptions

Page

Print Quality Normal

Photo*

—

Choose the print quality.

Paper Type

Plain Paper

—

Choose the paper type.