USER’S GUIDE
MFC-6490CW
Version 0
USA/CAN
Brother numbers
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be
made from within that country.
Register your product
By registering your product with Brother International Corporation, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product should you lose your receipt;
may support an insurance claim by you in the event of product loss covered by insurance; and,
will help us notify you of enhancements to your product and special offers.
Please complete and fax the Brother Warranty Registration And Test Sheet or, for your
convenience and most efficient way to register your new product, register on-line at
FAQs (frequently asked questions)
The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function
Center needs. You can download the latest software documents and utilities, read FAQs and
troubleshooting tips, and learn how to get the most from your Brother product.
Note
• You can check here for Brother driver updates.
• To keep your machine performance up to date, check here for the latest firmware upgrade (for
®
Windows only).
For Customer Service
In USA:
1-877-BROTHER (1-877-276-8437)
1-901-379-1215 (fax)
In Canada:
1-877-BROTHER
(514) 685-4898 (fax)
Service Center Locator (USA only)
For the location of a Brother authorized service center, call 1-877-BROTHER (1-877-276-8437).
Service Center Locations (Canada only)
For the location of a Brother authorized service center, call 1-877-BROTHER.
i
Ordering accessories and supplies
For best quality results use only genuine Brother accessories, which are available at most Brother
retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or
American Express credit card, you can order accessoriesdirectly from Brother. (You can visit us online
for a complete selection of the Brother accessories and supplies that are available for purchase.)
Note
In Canada only Visa and MasterCard are accepted.
In USA:
1-877-552-MALL (1-877-552-6255)
1-800-947-1445 (fax)
In Canada:
1-877-BROTHER
Description
Item
LC61BK 1
LC65HY-BK 1
LC61C 1
Ink Cartridge Standard <black>
Ink Cartridge High Yield <black>
Ink Cartridge <cyan> (blue)
LC65HY-C 1
LC61M 1
Ink Cartridge High Yield <cyan> (blue)
Ink Cartridge <magenta> (red)
Ink Cartridge High Yield <magenta> (red)
Ink Cartridge <yellow>
LC65HY-M 1
LC61Y 1
LC65HY-Y 1
Ink Cartridge High Yield <yellow>
Premium Plus Glossy Finish Photo Paper
(Ledger size / 20 sheets)
(Letter size / 20 sheets)
(4"×6" size / 20 sheets)
Matte Finish Inkjet Paper
(Letter size / 25 sheets)
Plain Finish Inkjet Paper
(Ledger size / 100 sheets)
(Letter size / 250 sheets)
Telephone Line Cord
BP71GLGR
BP71GLTR
BP71GP
BP60ML (USA only)
BP60PLGR (USA only)
BP60PL (USA only)
LG3077001 (USA only)
User's Guide
LS5741001 (English for USA and Canada)
LS5741002 (French for Canada)
1
ii
Notice - Disclaimer of Warranties
(USA and Canada)
BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS
(COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S
LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF
ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE
ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY
SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION
MAY NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY
CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR
LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS
INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE
SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF
SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN
CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR
CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY
TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE
ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT
LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
iii
®
Brother Two-Year Limited Warranty and Replacement Service
(USA Only)
Who is covered:
3 Damage caused by another device or
software used with this Product (including
but not limited to damage resulting from
use of non Brother -brand parts and
Consumable and Accessory Items);
4 Consumable and Accessory Items that
expired in accordance with a rated life;
5 Problems arising from other than defects in
materials or workmanship; and,
6 Normal Periodic Maintenance Items, such
as Paper Feeding Kit, Fuser and Laser
Units.
This limited warranty is VOID if this Product
has been altered or modified in any way
(including but not limited to attempted warranty
repair without authorization from Brother
and/or alteration/removal of the serial
number).
This limited warranty (“warranty”) is given
only to the original end-use/retail purchaser
(referred to in this warranty as “Original
Purchaser”) of the accompanying product,
consumables and accessories (collectively
referred to in this warranty as “this
Product”).
If you purchased a product from someone
other than an authorized Brother reseller in
the United States or if the product was used
(including but not limited to floor models or
refurbished product), prior to your
purchase you are not the Original
Purchaser and the product that you
purchased is not covered by this warranty.
®
What is covered:
This Product includes a Machine and
Consumable and Accessory Items.
Consumable and Accessory Items include
but are not limited to print heads, toner,
drums, ink cartridges, print cartridges,
cordless handset battery, refill ribbons,
therma PLUS paper and thermal paper.
What to do if you think your Product is
eligible for warranty service:
Report your issue to either our Customer
Service Hotline at 1-877-BROTHER (1-877-
276-8437) or to a Brother Authorized Service
Center within the applicable warranty
period. Supply Brother or the Brother
Authorized Service Center with a copy of your
dated bill of sale showing that this Product was
purchased within the U.S. For the name of
local Brother Authorized Service Center(s),
call 1-877-BROTHER (1-877-276-8437) or
Except as otherwise provided herein,
Brother warrants that the Machine and the
accompanying
Consumable
and
Accessory Items will be free from defects in
materials and workmanship, when used
under normal conditions.
This warranty applies only to products
purchased and used in the United States.
For products purchased in, but used
outside, the United States, this warranty
covers only warranty service within the
United States (and does not include
shipping outside the United States).
What is the length of the Warranty Periods:
Machines: two years from the original
purchase date.
Accompanying
What Brother will ask you to do:
After contacting Brother or
a
Brother
Authorized Service Center, you may be
required to deliver (by hand if you prefer) or
send the Product properly packaged, freight
prepaid, to the Authorized Service Center
together with a photocopy of your bill of sale.
You are responsible for the cost of
shipping, packing product, and insurance
(if you desire). You are also responsible for
loss or damage to this Product in shipping.
Consumable
and
Accessory Items: 90 days from the original
purchase date or the rated life of
consumable, whichever comes first.
What Brother will do:
If the problem reported concerning your
Machine and/or accompanying Consumable
and Accessory Items is covered by this
warranty and if you first reported the problem
to Brother or an Authorized Service Center
within the applicable warranty period, Brother
or its Authorized Service Center will repair or
replace the Machine and/or accompanying
Consumable and Accessory Items at no
charge to you for parts or labor. The decision
as to whether to repair or replace the Machine
and/or accompanying Consumable and
Accessory Items is made by Brother in its sole
What is NOT covered:
This warranty does not cover:
1 Physical damage to this Product;
2 Damage caused by improper installation,
improper or abnormal use, misuse, neglect
or accident (including but not limited to
transporting this Product without the proper
preparation and/or packaging);
iv
®
Brother Two-Year Limited Warranty and Replacement Service
(USA Only)
discretion. Brother reserves the right to supply
a refurbished or remanufactured replacement
Machine and/or accompanying Consumable
and Accessory Items and use refurbished
parts provided such replacement products
conform to the manufacturer's specifications
for new product/parts. The repaired or
replacement Machine and/or accompanying
Consumable and Accessory Items will be
returned to you freight prepaid or made
available for you to pick up at a conveniently
located Authorized Service Center.
If the Machine and/or accompanying
Consumable and Accessory Items are not
covered by this warranty (either stage), you
will be charged for shipping the Machine
and/or accompanying Consumable and
Accessory Items back to you and charged for
any service and/or replacement parts/products
at Brother's then current published rates.
the product; or (iv) the warranty period on your
original Product has expired or has not been
sufficiently validated with a copy of the proof of
purchase (bill of sale). The replacement
Machine you receive (even if refurbished or
remanufactured) will be covered by the
balance of the limited warranty period
remaining on the original Product, plus an
additional thirty (30) days. You will keep the
replacement Machine that is sent to you and
your original Machine shall become the
property of Brother. Retain your original
Accessory Items and a copy of the return
freight bill, signed by the courier.
Limitations:
Brother is not responsible for damage to or
loss of any equipment, media, programs or
data related to the use of this Product. Except
for the repair or replacement as described
above, Brother shall not be liable for any
direct, indirect, incidental or consequential
damages or specific relief. Because some
states do not allow the exclusion or limitation
of consequential or incidental damages, the
above limitation may not apply to you.
The foregoing are your sole (i.e., only) and
exclusive remedies under this warranty.
What happens when Brother elects to
replace your Machine:
When a replacement Machine is authorized by
Brother, and you have delivered the Machine
to an Authorized Service Center, the
Authorized Service Center will provide you with
a replacement Machine after receiving one
from Brother. If you are dealing directly with
Brother’s Express Exchange Service Brother
will send to you a replacement Machine
shipped for receipt within two business days,
with the understanding that you will, after
receipt of the replacement Machine, supply the
required proof of purchase information,
together with the Machine that Brother agreed
to replace. You are then expected to pack the
Machine that Brother agreed to replace in the
package from the replacement Machine and
return it to Brother using the pre-paid freight bill
supplied by Brother in accordance with the
instructions provided by Brother. Since you will
be in possession of two machines, Brother will
require that you provide a valid major credit
card number. Brother will issue a hold against
the credit card account number that you
provide until Brother receives your original
Product and determines that your original
Product is entitled to warranty coverage. Your
credit card will be charged up to the cost of a
new Product only if: (i) you do not return your
original Product to Brother within five (5)
business days; (ii) the problems with your
original Product are not covered by the limited
warranty; (iii) the proper packaging instructions
are not followed and has caused damage to
THIS WARRANTY IS GIVEN IN LIEU OF ALL
OTHER WARRANTIES, WRITTEN OR
ORAL,
WHETHER
EXPRESSED
BY
AFFIRMATION, PROMISE, DESCRIPTION,
DRAWING, MODEL OR SAMPLE. ANY AND
ALL WARRANTIES OTHER THAN THIS
ONE, WHETHER EXPRESS OR IMPLIED,
INCLUDING IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE, ARE HEREBY
DISCLAIMED.
This Limited Warranty is the only warranty
that Brother is giving for this Product. It is
the final expression and the exclusive and
only statement of Brother's obligations to
you. It replaces all other agreements and
understandings that you may have with
Brother or its representatives.
This warranty gives you certain rights and
you may also have other rights that may
vary from state to state.
This Limited Warranty (and Brother's
obligation to you) may not be changed in
any way unless you and Brother sign the
same piece of paper in which we (1) refer
to this Product and your bill of sale date, (2)
describe the change to this warranty and
(3) agree to make that change.
Important: We recommend that you keep
all original packing materials, in the event
that you ship this Product.
© 2008 Brother International Corporation
v
BROTHER MULTIFUNCTION CENTER / FAX MACHINE
LIMITED WARRANTY
(Canada only)
Pursuant to the limited warranty of 2 years from the date of purchase for labour and parts, Brother
International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centres, will repair
or replace (at Brother's sole discretion) this MFC/Fax machine free of charge if defective in
material or workmanship. This warranty applies only to products purchased and used in Canada.
This limited Warranty does not include cleaning, consumables (including, without limitation, ink
cartridges, print cartridges, print rolls, thermal paper rolls, toner cartridges, drum units, OPC
belts, fixing units, print heads, paper feed rollers, transfer rolls, cleaning rollers, waste toner
packs, oil bottles) or damage caused by accident, neglect, misuse or improper installation or
operation, any damage caused from service, maintenance, modifications, or tampering by
anyone other than a Brother Authorized Service Representative, or if shipped out of the country.
The use of supplies or consumable items that are non-Brother products may void your warranty.
This limited warranty ceases when this machine is rented, sold, or otherwise disposed of.
Operation of the MFC/Fax machine in excess of the specifications or with the Serial Number or
Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability
of the end-user/purchaser.
In order to obtain warranty service, the MFC/Fax machine must be delivered or shipped freight
prepaid by the end-user/purchaser to a “Brother” Authorized Service Centre, together with your
Canadian Proof of Purchase in the form of a Sales Receipt.
When shipping or transporting your MFC/Fax machine, please refer to your Operation
Manual for the proper packaging procedures.
For Laser units: Failure to remove the Toner Cartridge (and Toner Drum Unit, waste toner
packs or oil bottles on applicable models) during shipping or transport will cause severe
damage to the Laser MFC/Fax machine and will void the Warranty.
For inkjet units: (When shipping your Inkjet MFC/Fax machine remove the ink cartridges and replace them with
the original protective parts. If original protective parts are not available, leave ink cartridges installed. Please
avoid shipping the unit without original protective parts or ink cartridges.) Damage to your print head resulting from
packing the Inkjet MFC/Fax machine without the ink cartridges or the protective parts will void your warranty.
Improper packaging may cause severe damage to the machine during shipping and will void the warranty.
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING,
WITHOUT
LIMITATIONS,
ANY
IMPLIED
WARRANTIES
OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE
EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.
No oral or written information, advice or representation provided by Brother, its Authorized
Service Centres, Distributors, Dealers, Agents or employees, shall create another warranty
or modify this warranty. The warranty states Brother's entire liability and your exclusive
remedy against Brother for any failure of the MFC/Fax machine to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of this
MFC/Fax machine shall be liable for any indirect, incidental, special, consequential, exemplary, or
punitive damages, including lost profits, arising from the use of or inability to use the product, even
if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do
not allow the above limitation of liability, such limitation, may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other
rights which vary from Province to Province.
Warranty Service is available at Brother Authorized
Service Centres throughout Canada.
For Technical Assistance or for the name and location
of your nearest Authorized Service Centre call 1-877-BROTHER.
Internet support: [email protected] or browse Brother's Web Site www.brother.ca.
vi
Table of Contents
Using the documentation.......................................................................................2
Viewing Documentation...................................................................................2
Control panel overview .........................................................................................6
LCD screen......................................................................................................8
Basic Operations .............................................................................................8
Loading paper and other media.............................................................................9
Loading paper in paper tray #1........................................................................9
Loading paper in paper tray #2......................................................................12
Printable area ................................................................................................17
Acceptable paper and other media......................................................................18
Recommended media ...................................................................................18
Handling and using media.............................................................................19
Choosing the right media...............................................................................20
Loading documents .............................................................................................22
Using the ADF ...............................................................................................22
Using the scanner glass ................................................................................23
Scannable area .............................................................................................24
On/Off key ...........................................................................................................25
Turning the machine off.................................................................................25
Turning the machine on.................................................................................25
Power Off setting ................................................................................................25
Mode Timer..........................................................................................................26
Paper settings......................................................................................................27
Paper Size and Type .....................................................................................27
Tray use in Copy mode .................................................................................27
Tray use in Fax mode....................................................................................28
Volume Settings...................................................................................................29
Ring Volume ..................................................................................................29
Beeper Volume..............................................................................................29
Speaker Volume ............................................................................................30
Automatic Daylight Savings Time........................................................................30
Sleep Mode .........................................................................................................31
vii
LCD screen..........................................................................................................31
LCD Contrast.................................................................................................31
Secure Function Lock..........................................................................................33
Reset all users...............................................................................................37
Faxing from the ADF ....................................................................................40
Faxing from the scanner glass ......................................................................41
Glass Scan Size ............................................................................................41
Color fax transmission ...................................................................................42
Canceling a fax in progress...........................................................................42
Broadcasting (Black & White only) ......................................................................43
Contrast.........................................................................................................45
Changing fax resolution.................................................................................45
Dual access (Black & White only)..................................................................46
Out of Memory message ...............................................................................48
viii
Receive modes....................................................................................................49
Using receive modes ...........................................................................................51
Fax only.........................................................................................................51
Fax/Tel...........................................................................................................51
Manual...........................................................................................................51
External TAD .................................................................................................51
Receive mode settings ........................................................................................52
Ring Delay.....................................................................................................52
Easy Receive.................................................................................................53
Additional receiving operations............................................................................53
Printing a reduced incoming fax ....................................................................53
Setting the Receiving Priority ........................................................................54
Printing a fax from the memory .....................................................................55
Receiving faxes into memory when the paper tray is empty
(Black & White only) ..................................................................................55
Memory Receive (Black & White only) ................................................................56
Fax Forwarding..............................................................................................56
Paging ...........................................................................................................57
Fax Storage...................................................................................................58
PC Fax Receive.............................................................................................58
Changing the destination PC.........................................................................59
Fax Preview (Black & White only)........................................................................61
How to preview a received fax.......................................................................61
Remote Retrieval.................................................................................................63
Remote Fax commands ................................................................................65
Retrieving fax messages ...............................................................................66
Voice operations..................................................................................................67
Tone or Pulse (Canada only).........................................................................67
Telephone services..............................................................................................68
Voice Mail......................................................................................................68
Distinctive Ring..............................................................................................69
Caller ID.........................................................................................................71
Connections...................................................................................................73
Special line considerations............................................................................74
Multi-line connections (PBX) .........................................................................76
ix
External and extension telephones......................................................................76
Manual dialing ...............................................................................................79
One Touch Dialing.........................................................................................79
Speed Dialing ................................................................................................79
Caller ID history.............................................................................................81
Setting up groups for broadcasting................................................................86
Transmission Verification Report...................................................................89
Fax Journal (activity report)...........................................................................89
How to print a report......................................................................................90
Polling overview...................................................................................................91
Set up for polled transmit...............................................................................92
x
How to copy.........................................................................................................94
Entering Copy mode......................................................................................94
Making a single copy.....................................................................................94
Making multiple copies ..................................................................................94
Stop copying..................................................................................................94
Copy settings.......................................................................................................95
Changing copy quality ...................................................................................95
Sorting copies using the ADF........................................................................98
Adjusting Brightness and Contrast ................................................................99
Paper Options................................................................................................99
Skew Adjustment ........................................................................................100
Book Copy...................................................................................................100
Watermark Copy..........................................................................................101
‘Out of Memory’ message..................................................................................103
®
USB Flash memory drive
106
PhotoCapture Center Operations....................................................................106
Getting started ...................................................................................................108
Entering PhotoCapture mode ......................................................................109
Print Images.......................................................................................................109
View Photo(s) ..............................................................................................109
Print Index (Thumbnails) .............................................................................110
Print Photos.................................................................................................110
Enhance Photos ..........................................................................................111
Search by Date............................................................................................114
Print All Photos............................................................................................115
Slide show ...................................................................................................115
Trimming......................................................................................................116
DPOF printing..............................................................................................116
xi
PhotoCapture Center print settings .................................................................117
Print Quality.................................................................................................118
Paper options ..............................................................................................118
Borderless printing.......................................................................................120
Entering Scan mode....................................................................................121
Glass Scan Size ..........................................................................................123
How to change the file name.......................................................................123
How to set a new default .............................................................................123
PictBridge requirements ..............................................................................125
Setting your digital camera..........................................................................125
DPOF printing..............................................................................................126
xii
Choosing a location ...........................................................................................132
To use the machine safely.................................................................................133
Important safety instructions........................................................................138
Standard telephone and FCC Notices (These notices are in effect on
models sold and used in the United States only.) ...................................139
Federal Communications Commission (FCC)
Declaration of Conformity (USA only)......................................................141
LAN connection ...........................................................................................142
Legal limitations for copying ..............................................................................143
Trademarks........................................................................................................144
Troubleshooting ................................................................................................145
Dial Tone ....................................................................................................151
Telephone line interference .........................................................................151
Error and Maintenance messages.....................................................................152
Error animation ............................................................................................157
Document jam ............................................................................................159
Printer jam or paper jam ..............................................................................160
Routine maintenance.........................................................................................162
Replacing the ink cartridges ........................................................................162
Cleaning the scanner glass .........................................................................166
Cleaning the paper pick-up roller.................................................................167
Cleaning the print head ...............................................................................167
Checking the print quality ............................................................................168
Checking the print alignment .......................................................................169
Checking the ink volume .............................................................................169
Machine Information ..........................................................................................170
Checking the serial number.........................................................................170
Packing and shipping the machine....................................................................170
On-screen programming....................................................................................172
Menu table...................................................................................................172
Memory storage...........................................................................................172
Mode and menu keys ........................................................................................172
Menu table...................................................................................................173
Entering Text ...............................................................................................198
xiii
General..............................................................................................................199
PhotoCapture Center .......................................................................................204
PictBridge ..........................................................................................................205
Scanner .............................................................................................................206
Interfaces...........................................................................................................208
Computer requirements.....................................................................................209
Consumable items.............................................................................................210
Wireless one-push configuration .................................................................212
xiv
General Information
1
1
Using the
documentation
Accessing the
Software User’s Guide
and Network User’s
Guide
1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
1
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of the Printer,
Scanner, PC Fax and Network. When you are
ready to learn detailed information about
these operations, read the Software User’s
Guide and Network User’s Guide that are
on the CD-ROM.
Symbols and conventions
used in the documentation
1
The following symbols and conventions are
used throughout the documentation.
Bold
Bold typeface identifiesspecific
keys on the machine’s control
panel.
Viewing Documentation
1
Italics
Italicized typeface emphasizes
an important point or refers you
to a related topic.
Viewing Documentation
®
(For Windows )
1
Courier Text in Courier New font
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
New
identifies messages on the
LCD of the machine.
User’s Guides in HTML format.
Warnings tell you what to do to
prevent possible personal injury.
If you have not installed the software, you can
find the documentation by following the
instructions below:
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
Electrical Hazard icons alert you to
possible electrical shock.
b If the model name screen appears, click
your model name.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
2
General Information
c If the language screen appears, click
your language. The CD-ROM main
menu will appear.
How to find Scanning instructions
1
There are several ways you can scan
documents. You can find the instructions as
follows:
1
Software User’s Guide
®
Scanning (For Windows 2000
®
Professional/Windows XP and
®
Windows Vista )
®
ControlCenter3 (For Windows 2000
®
Professional/Windows XP and
®
Windows Vista )
Network Scanning
ScanSoft™ PaperPort™ 11SE with OCR
How-to-Guides
Note
If this window does not appear, use
®
The complete ScanSoft™ PaperPort™
11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE
application.
Windows Explorer to run the start.exe
program from the root directory of the
Brother CD-ROM.
d Click Documentation.
How to find Network setup
instructions
e Click the documentation you want to
read.
1
HTML documents: Software
User’s Guide and Network User’s
Guide in HTML format.
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports
SecureEasySetup™, Wi-Fi Protected
Setup™ or AOSS™, follow the steps in the
Quick Setup Guide. For more information
about network setup please see the Network
User's Guide.
This format is recommended for
viewing on your computer.
PDF documents: User’s Guide for
stand-alone operations, Software
User’s Guide and Network User’s
Guide in PDF format.
This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)
3
Chapter 1
Viewing Documentation
(For Macintosh )
How to find Scanning instructions
1
®
1
There are several ways you can scan
documents. You can find the instructions as
follows:
®
a Turn on your Macintosh . Insert the
Brother CD-ROM into your CD-ROM
Software User’s Guide
drive. The following window will appear.
®
Scanning (For Mac OS X 10.2.4 or
greater)
®
ControlCenter2 (For Mac OS X 10.2.4 or
greater)
®
Network Scanning (For Mac OS X 10.2.4
or greater)
®
®
Presto! PageManager User’s Guide
®
®
The complete Presto! PageManager
User’s Guide can be viewed from the Help
®
®
selection in the Presto! PageManager
application.
b Double-click the Documentation icon.
c Double-click your language folder.
How to find Network setup
instructions
1
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports
d Double-click the top.html file to view the
Software User's Guide and Network
User's Guide in HTML format.
SecureEasySetup™, Wi-Fi Protected
Setup™ or AOSS™, follow the steps in the
Quick Setup Guide. For more information
about network setup please see the Network
User's Guide.
e Click the documentation you want to
read:
Software User’s Guide
Network User’s Guide
4
General Information
To visit our web site for original/genuine
Brother Supplies
Accessing Brother
Support
(For Windows )
Supplies Information.
1
®
1
To access the Brother CreativeCenter
for FREE photo projects and printable
downloads, click Brother CreativeCenter
(
)
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center), Customer Service and Brother
Authorized Service Centers on Brother
ROM.
.
To return to the main page, click Back or
if you have finished, click Exit.
Click Brother Support on the main menu.
The following screen will appear:
To access our web site
Home Page.
To view all Brother Numbers, including
Customer Service numbers for the USA
and Canada, click Support Information.
To access the USA Brother online
shopping mall
additional product and services
information, click Brother Mall.com.
To access Canada’s Brother online
additional product and services
information, click Shop Online (Canada).
For the latest news and product support
click Brother Solutions Center.
5
Chapter 1
Control panel overview
1
10
9
Me
1
2
1
Fax and telephone keys
3
Mode keys:
Fax Preview
Fax
Lets you preview incoming and outgoing
faxes on the LCD.
Lets you access Fax mode.
Scan
Hook
Lets you access Scan mode.
Press before dialing if you want to make
sure a fax machine will answer, and then
press Black Start or Color Start.
Copy
Lets you access Copy mode.
Also, press this key after picking up the
handset of an external telephone during the
F/T pseudo/double-ring.
Photo Capture
®
Lets you access PhotoCapture Center mode.
4
Menu keys:
Redial/Pause
Volume keys
Redials the last 30 numbers called. It also
inserts a pause when programming quick
dial numbers.
d c
While the machine is idle, you can press
these keys to adjust the ring volume.
2
Dial Pad
Phone Book key
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
Press to store One Touch, Speed Dial and
Group numbers in the machine’s memory.
(Canada only) The # key lets you temporarily
switch the dialing mode during a telephone call
from Pulse to Tone.
Lets you look up and dial numbers that are
stored in the memory.
6
General Information
1
9
8
7
6
Mem.
Fax
12:45
21.12..2009
3
4
5
d or c
6 On/Off
Press to scroll backward or forward to a
menu selection.
You can turn the machine on or off.
The On/Off key can be customized by
changing the Power Off setting.
Also, press to choose options.
a or b
Press to scroll through the menus and options.
Menu
Access the main menu.
OK
7
Stop/Exit
Stops an operation or exits from a menu.
8 Ink
Lets you clean the print head, check the print
quality, and check the available ink volume.
Choose a setting.
9 LCD (liquid crystal display)
Clear/Back
Displays messages on the screen to help you
set up and use your machine.
Press to cancel the current setting.
5
Start keys:
Also, you can adjust the angle of the LCD
screen by lifting it.
Color Start
Lets you start sending faxes or making
copies in full color. Also lets you start a
scanning operation (in color or black &
white, depending on the scanning setting in
the ControlCenter software).
10 One Touch keys
These 3 keys give you instant access to 6
previously stored numbers.
Shift
To access One Touch numbers 4 to 6, hold
down Shift as you press the One Touch key.
Black Start
Lets you start sending faxes or making
copies in black & white. Also lets you start
a scanning operation (in color or black &
white depending on the scanning setting in
the ControlCenter software).
7
Chapter 1
LCD screen
1
Basic Operations
1
The LCD shows the current machine status
when the machine is idle.
The following steps show how to change a
setting in the machine. In this example the
Mode Timer setting is changed from
2 minutes to 30 seconds.
1
2
3
4
Mem.
a Press Menu.
b Press a or b to choose
General Setup.
Fax
12:45
21.12.2009
c Press OK.
5
d Press a or b to choose Mode Timer.
1
Wireless Status
e Press d or c to choose 30Secs.
A four level indicator shows the current
wireless signal strength if you are using a
wireless connection.
General Setup
Mode Timer
Tray Setting
Volume
30Secs
Auto Daylight
PwrOff Setting
Off
Fax Receive : Off
0
Max
MENU
Select & Press
OK
Press OK.
2
Memory Status
Lets you see the available memory in the
machine.
f You can see the current setting on the
LCD:
3
4
Ink indicator
General Setup
Lets you see the available ink volume.
Mode Timer
Tray Setting
Volume
30Secs
Current Receive Mode
Lets you see the current receive mode.
Fax(Fax only)
Auto Daylight
PwrOff Setting
Off
Fax Receive : Off
F/T(Fax/Tel)
MENU
Select & Press
OK
TAD(External TAD)
Mnl(Manual)
g Press Stop/Exit.
5
Faxes in memory
Shows how many received faxes are in the
memory.
Note
If you receive a fax containing multiple paper
sizes (for example, a Letter size page and a
Ledger size page), the machine creates and
stores a file for each paper size. The LCD will
show that more than one fax job has been
received.
8
Loading paper and documents
2
2
Loading paper and
other media
Note
• When you are using Legal, Ledger or A3
size paper, press and hold the universal
guide release button (1) as you slide out
the front of the paper tray.
2
2
Note
• If the tray used for Fax mode is set to
Auto Selectyou should open and close
the scanner cover to reset the machine
after refilling paper tray#1.
1
1
Loading paper in paper
tray #1
2
a If the paper support flap is open, close it,
and then pull the paper tray completely
out of the machine.
•
If you are using A5 or smaller size paper,
make sure that the paper tray is not extended.
b Open the paper tray cover (1).
1
9
Chapter 2
c
With both hands, gently press and slide
the paper side guides (1) and then the
paper length guide (2) to fit the paper size.
Make sure that the triangular marks (3)
on the paper side guides (1) and paper
length guide (2) line up with the mark for
the paper size you are using.
e Gently put the paper into the paper tray
print side down and top edge in first.
Check that the paper is flat in the tray.
1
f Gently adjust the paper side guides to fit
the paper with both hands.
Make sure the paper side guides touch
the sides of the paper.
3
2
d Fan the stack of paper well to avoid
paper jams and misfeeds.
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
Note
Always make sure that the paper is not
curled.
10
Loading paper and documents
g Close the paper tray cover.
Note
When you shorten tray#1, take the paper
out of tray. Then shorten the tray by
pressing the universal guide release
button (1) and put the paper into the tray.
Adjust the paper length guide (2) to fit the
paper size.
2
h Slowly push the paper tray completely
into the machine.
1
1
Note
DO NOT push Tray #1 into the machine
too quickly. Doing this may cause injury to
your hand by trapping it between Tray #1
and Tray #2. Please push Tray #1 slowly.
i While holding the paper tray in place,
pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
2
2
1
11
Chapter 2
c With both hands, gently press and slide
the paper side guides (1) and then the
paper length guide (2) to fit the paper
size.
Loading paper in paper
tray #2
2
Make sure that the triangular marks (3)
on the paper side guides (1) and paper
length guide (2) line up with the mark for
the paper size you are using.
Note
You can only use plain paper sizes
Ledger, Letter, Legal, Executive, A3 or A4
in Tray #2.
a Pull the paper tray completely out of the
machine.
1
3
b Take off the paper tray cover (1).
1
2
12
Loading paper and documents
f Gently adjust the paper side guides with
both hands to fit the paper stack.
Make sure the paper side guides touch
the sides of the paper.
Note
If you are using Ledger, Legal or A3 size
paper, press and hold the universal guide
release button (1) as you slide out the
front of the paper tray.
2
1
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
d Fan the stack of paper well to avoid
g Put on the paper tray cover.
paper jams and misfeeds.
Note
Always make sure that the paper is not
curled.
e Gently put the paper into the paper tray
print side down and top edge in first.
Check that the paper is flat in the tray
and below the maximum paper
mark (1).
h Push the paper tray firmly back into the
machine.
1
13
Chapter 2
i Do one of the following:
l Close the output paper tay cover and
push the paper tray into the machine.
Pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
If you are using Ledger, Legal or A3
If you are using Letter size paper, go
j Pull tray #1 out of the machine.
Press and hold the universal guide
release button (1) as you slide out the
front of the paper tray.
2
1
Note
If you are finished using Ledger, Legal or
A3 size paper and want to use a smaller
paper size, take the paper out of the tray.
Then shorten the tray by pressing the
universal guide release button (1) and put
the smaller paper into the tray and adjust
the paper length guide (2) to fit the paper
size you are going to use.
1
1
1
k Open the paper tray cover and adjust
the paper length guide (1) for the paper.
2
1
14
Loading paper and documents
How to load envelopes and post cards
2
Loading envelopes and
post cards
2
a Before loading, press the corners and
sides of envelopes or post cards to
make them as flat as possible.
About envelopes
2
2
Note
Use envelopes that weigh from 20 to 25 lb
If envelopes or post cards are ‘double-
feeding’, put one envelope or post card in
the paper tray at a time.
2
(80 to 95 g/m ).
Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first.
CAUTION
DO NOT use any of the following types of
envelopes, as they will cause paper feed
problems:
• That are of a baggy construction.
• That are embossed (have raised writing
on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Glue
Double flap
b
Put envelopes or post cards in the paper
tray with the address side down and the
leading edge in first as shown in the
illustration. With both hands, gently press
and slide the paper side guides (1) and
paper length guide (2) to fit the size of the
envelopes or post cards.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
1
2
15
Chapter 2
If you have problems when printing on
envelopes, try the following suggestions:
2
a Open the envelope flap.
b Make sure the open flap is either to the
side of the envelope or to the back edge
of the envelope when printing.
c Adjust the size and margin in your
application.
Removing small printouts
from the machine
2
When the machine ejects small paper onto
the output paper tray you may not be able to
reach it. Make sure printing has finished, and
then pull the tray completely out of the
machine.
16
Loading paper and documents
Printable area
2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the
shaded areas when the Borderless print feature is available and turned on.
2
Cut Sheet Paper
Envelopes
3
4
3
1
4
1
2
2
Top (1)
Bottom (2)
Left (3)
Right (4)
Cut Sheet
Envelopes
0.12 in. (3 mm)
0.47 in. (12 mm)
0.12 in. (3 mm)
0.95 in. (24 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
Note
The Borderless feature is not available for envelopes.
17
Chapter 2
Recommended media
2
Acceptable paper and
other media
2
To get the best print quality, we suggest using
Brother paper. (See table below.)
The print quality can be affected by the type
of paper you are using in the machine.
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
Brother paper
Paper Type
Item
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
Ledger Plain
BP60PLGR (USA
only)
Ledger Glossy Photo
Letter Plain
BP71GLGR
We recommend testing various paper types
before buying large quantities.
BP60PL (USA only)
BP71GLTR
Letter Glossy Photo
Letter Inkjet (Matte)
4 × 6 in. Glossy Photo
For best results, use Brother paper.
BP60ML (USA only)
BP71GP
When you print on inkjet paper (coated
paper), transparencies and photo paper,
be sure to choose the proper media in the
‘Basic’ tab of the printer driver or in the
Paper Type setting of the machine’s
menu. (See Paper Size and Type
When you print on Brother Photo paper,
load one extra sheet of the same photo
paper in the paper tray. An extra sheet has
been included in the paper package for
this purpose.
When you use transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
18
Loading paper and documents
Paper capacity of the output paper
tray
Handling and using media
2
2
Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
2
Up to 50 sheets of Letter or A4 20 lb (80 g/m )
paper.
2
Transparencies or photo paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
The coated side of photo paper is shiny.
Avoid touching the shiny (coated) side.
Load photo paper with the shiny side
facing down.
Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
You can only print on both sides of the
paper with PC printing. See Printing for
®
Windows in the Software User’s Guide
on the CD-ROM.
Improper Setup
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
1
1
1
0.08 in. (2 mm) or greater
• Extremely shiny or highly textured paper
• Paper that cannot be arranged uniformly
when stacked
19
Chapter 2
Choosing the right media
2
Paper type and size for each operation
2
Paper Type
Paper Size
Usage
Fax
Copy
Photo
Printer
Capture
Cut Sheet
Ledger
A3
11 × 17 in. (279.4 × 431.8 mm)
11.7 × 16.5 in. (297 × 420 mm)
Yes
Yes
Yes
Yes
Yes
Yes
Yes
–
Yes
Yes
Yes
Yes
–
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Letter
A4
8 1/2 × 11 in. (215.9 × 279.4 mm) Yes
8.3 × 11.7 in. (210 × 297 mm) Yes
8 1/2 × 14 in. (215.9 × 355.6 mm) Yes
Legal
Executive 7 1/4 × 10 1/2 in. (184 × 267 mm) –
–
JIS B4
JIS B5
A5
10.1 × 14.3 in. (257 × 364 mm)
7.2 × 10.1 in. (182 × 257 mm)
5.8 × 8.3 in. (148 × 210 mm)
4.1 × 5.8 in. (105 × 148 mm)
4 × 6 in. (10 × 15 cm)
–
–
–
–
–
–
–
–
–
–
–
–
–
–
Yes
–
–
A6
–
Cards
Photo
Photo L
Photo 2L
Yes
–
Yes
–
3 1/2 × 5 in. (89 × 127 mm)
5 × 7 in. (13 × 18 cm)
–
Yes
–
Index Card 5 × 8 in. (127 × 203 mm)
–
Post Card 1 3.9 × 5.8 in. (100 × 148 mm)
–
–
PostCard2 5.8 × 7.9 in. (148 × 200 mm)
–
–
(Double)
Envelopes
C5 Envelope 6.4 × 9 in. (162 × 229 mm)
DL Envelope 4.3 × 8.7 in. (110 × 220 mm)
–
–
–
–
–
–
–
–
–
Yes
Yes
Yes
Yes
Yes
Yes
Yes
–
–
COM-10
Monarch
4 1/8 × 9 1/2 in. (105 × 241 mm)
3 7/8 × 7 1/2 in. (98 × 191 mm)
–
–
–
–
JE4 Envelope 4.1 × 9.3 in. (105 × 235 mm)
–
–
Transparencies Letter
A4
8 1/2 × 11 in. (215.9 × 279.4 mm) –
Yes
Yes
8.3 × 11.7 in. (210 × 297 mm)
–
20
Loading paper and documents
Paper weight, thickness and capacity
2
Paper Type
Weight
Thickness
No. of
sheets
17 to 32 lb (64 to 120 g/m2)
17 to 32 lb (64 to 105 g/m2)
Cut
Sheet
Plain Paper
3 to 6 mil (0.08 to 0.15 mm)
3 to 6 mil (0.08 to 0.15 mm)
150
2
(Tray #2)
Plain Paper
250
17 to 53 lb (64 to 200 g/m2)
Up to 58 lb (Up to 220 g/m2)
Up to 58 lb (Up to 220 g/m2)
Up to 32 lb (Up to 120 g/m2)
Up to 53 lb (Up to 200 g/m2)
Inkjet Paper
3 to 10 mil (0.08 to 0.25 mm)
Up to 10 mil (Up to 0.25 mm)
Up to 10 mil (Up to 0.25 mm)
Up to 6 mil (Up to 0.15 mm)
Up to 10 mil (Up to 0.23 mm)
Up to 20mil (Up to 0.52 mm)
–
20
20
20
30
30
10
10
Glossy Paper
Cards Photo 4"×6"
Index Card
Post Card
20 to 25 lb (75 to 95 g/m2)
–
Envelopes
Transparencies
21
Chapter 2
a Unfold the ADF Document Support (1)
and the ADF Document Output Support
Flap (2).
Loading documents
2
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.
1
2
Using the ADF
2
The ADF can hold up to 50 pages and feeds
each sheet individually. Use standard 20 lb
2
(80 g/m ) paper and always fan the pages
before putting them in the ADF.
Recommended environment
2
2
2
Temperature:
Humidity:
Paper:
68 to 86° F (20 to 30° C)
b Fan the pages well.
50% to 70%
c Place your document, face up, top
edge first in the ADF until the LCD
display shows ADF Readyand you feel
it touch the feed roller.
20 lb (80 g/m2)
Document Sizes Supported
Length:
Width:
5.8 to 17 in. (148 to 431.8 mm)
Note
5.8 to 11.7 in. (148 to 297 mm)
17 to 24 lb (64 to 90 g/m2)
Insert A4/Letter documents short-edge
first.
Weight:
How to load documents
CAUTION
DO NOT pull on the document while it is
feeding.
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
DO NOT use cardboard, newspaper or fabric.
Make sure documents written with ink are
completely dry.
22
Loading paper and documents
d Adjust the paper guides (1) to fit the
How to load documents
2
width of your document.
Note
To use the scanner glass, the ADF must
be empty.
2
1
a Lift the document cover.
b Using the document guidelines on the
left and top, place the document in the
upper left hand corner, with the
document face down on the scanner
glass.
CAUTION
DO NOT leave a thick document on the
scanner glass. If you do this, the ADF may
jam.
Using the scanner glass
2
You can use the scanner glass to fax, copy or
scan pages of a book or one page at a time.
Document Sizes Supported
2
Length:
Width:
Up to 17 in. (431.8 mm)
Up to 11.7 in. (297 mm)
Up to 4.4 lb (2 kg)
Weight:
c Close the document cover.
CAUTION
If you are scanning a book or thick
document, DO NOT slam the cover down or
press on it.
23
Chapter 2
Scannable area
2
The scannable area depends on the settings
in the application you are using. The figures
below show the areas you cannot scan on
paper.
3
4
1
2
Usage Document
Size
Top (1)
Bottom (2) Right (4)
Left (3)
Fax
Ledger
0.12 in.
(3 mm)
0.15 in.
(3.7 mm)
A3
0.12 in.
(3 mm)
0.18 in.
(4.5 mm)
Letter
A4
0.12 in.
(3 mm)
0.16 in.
(4 mm)
0.12 in.
(3 mm)
(Scanner
Glass)
0.12 in.
(3 mm)
(ADF)
0.04 in.
(1 mm)
Legal
0.12 in.
(3 mm)
0.16 in.
(4 mm)
Copy
Scan
Any size of
paper
0.12 in.
(3 mm)
0.12 in.
(3 mm)
Any size of
paper
0.12 in.
(3 mm)
0.12 in.
(3 mm)
24
General setup
3
3
On/Off key
3
Power Off setting
3
You can turn the machine on and off by
pressing the On/Off key.
You can customize the machine's On/Off
key. The factory setting is
Fax Receive:Off. Your machine will not
work when it is switched off, but it will clean
the print head periodically. If you turn this
setting to Fax Receive:On, you can
receive faxes or calls even when the machine
3
Note
• If you press the On/Off key while the
machine is in use it will finish the operation
before going into the Off mode.
• If you have connected an external
telephone or TAD, it is always available.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
Turning the machine off
3
a Press and hold down the On/Off key
until the LCD shows Shutting Down.
The LCD will stay on for a few seconds
before going off.
c Press a or b to choose
PwrOff Setting.
d Press d or c to choose
Fax Receive:On(or
Fax Receive:Off).
Press OK.
Turning the machine on
3
a Press the On/Off key.
e Press Stop/Exit.
25
Chapter 3
Mode Timer
3
On/Off
setting
Receive
mode
Available
operations
The machine has four temporary mode keys
on the control panel: Fax, Scan, Copy and
Photo Capture. You can change the amount
of time the machine takes after the last Scan,
Copy or PhotoCapture operation before it
returns to Fax mode. If you choose Off, the
machine stays in the mode you used last.
Fax Receive:
Off
—
No machine
operations will be
available.
(factory
setting)
Fax Receive: Fax Only
Fax Receive
Easy Receive
Delayed Fax 3
Fax Forward 3
Paging 3
On
External
TAD
Fax Storage 3
Fax Preview 3
PC Fax Receive 3
Remote Retrieval 3
Manual
Easy Receive
Delayed Fax 3
a Press Menu.
1
2
3
You cannot receive a fax with Black Start or
Color Start.
b Press a or b to choose
General Setup.
Press OK.
You cannot receive a fax automatically if you have
set the receive mode to Fax/Tel.
Set before you switch off the machine.
c Press a or b to choose Mode Timer.
d Press d or c to choose 0Sec, 30Secs,
1Min, 2Mins, 5Minsor Off.
Press OK.
e Press Stop/Exit.
26
General setup
Paper settings
3
Note
• You can only use plain paper sizes
Ledger, Letter, Legal, A3 or A4 in Tray #2.
Paper Size and Type
3
• The machine ejects paper with printed
surfaces face up onto the paper tray in
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
To get the best print quality, set the machine
for the type of paper you are using.
You can use seven sizes of paper for printing
and copying: Ledger, Letter, Legal, A3, A4,
A5 and 4 × 6 in. (10 × 15 cm) and five sizes
for printing faxes: Ledger, Letter, Legal, A3 or
A4. When you load a different size of paper in
the machine, you will need to change the
paper size setting at the same time so your
3
Tray use in Copy mode
3
You can change the default tray the machine
will use for printing copies.
machine can fit an incoming fax on the page.
a Press Menu.
To change the default setting follow the
instructions below:
b Press a or b to chose General Setup.
Press OK.
a Press Menu.
c Press a or b to chose Tray Setting.
Press OK.
b Press a or b to choose
General Setup.
Press OK.
d Press a or b to choose Tray#1or
Tray#2.
Press OK.
c Press a or b to choose Tray Setting.
Press OK.
e Do one of the following:
d Press a or b to choose
Tray Use:Copy.
If you chose Tray#1, press d or c to
choose Plain Paper,
e Press d or c to choose Tray#1or
Inkjet Paper, Brother BP71,
Other Glossy or
Transparency.
Tray#2.
Press OK.
f Press Stop/Exit.
Press OK.
Press a or b to choose Paper Size
and press d or c to choose Letter,
Legal, Ledger, A4, A5, A3or
4"x6".
Note
You can change the paper size and tray
selection temporarily for the next copy.
Press OK.
If you chose Tray#2, press a or b to
choose Paper Sizeand press
d or c to choose Letter, Legal,
Ledger, A4or A3.
Press OK.
f Press Stop/Exit.
27
Chapter 3
Tray use in Fax mode
3
Secure Paper Feed mode for
Ledger size Short Grain Paper
3
You can change the default tray the machine
will use for printing received faxes.
If your printed pages have smudge problems
when using Ledger paper, your paper may be
short grain paper. Choose
LGR - Short Grainand set it to Onto
avoid this problem.
Auto Selectwill allow your machine to
take paper from Tray #1 first, or from Tray #2
if:
Tray #1 is out of paper.
a Press Menu.
Tray #2 is set to a different paper size that
is more suitable for the received faxes.
b Press a or b to choose
General Setup.
Press OK.
Both trays are using the same size paper
and Tray #1 is not set to use plain paper.
a Press Menu.
c Press a or b to choose
LGR - Short Grain.
b Press a or b to choose
General Setup.
Press OK.
d Press d or c to choose On.
Press OK.
c Press a or b to choose Tray Setting.
Press OK.
e Press Stop/Exit.
Note
d Press a or b to choose Tray Use:Fax.
• If you are not sure about the type of paper
you are using, consult the paper
packaging or paper manufacturer for
paper specifications.
e Press d or c to choose Tray#1,
Tray#2or Auto Select.
Press OK.
• Printing will be slower when using the
f Press Stop/Exit.
LGR - Short Grainsetting.
28
General setup
Beeper Volume
3
Volume Settings
3
When the beeper is on, the machine will beep
when you press a key, make a mistake or
after you send or receive a fax.
Ring Volume
3
You can choose a range of ring volume
levels, from Highto Off.
You can choose a range of volume levels,
from Highto Off.
While the machine is idle, press d or c
to adjust the volume level. The LCD shows
the current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.You can also change the volume
through the menu, by following the
3
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Volume.
Press OK.
instructions below:
Setting the Ring Volume from the
menu
d Press a or b to choose Beeper.
3
e Press d or c to choose Low, Med, High
or Off.
Press OK.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
f Press Stop/Exit.
c Press a or b to choose Volume.
Press OK.
d Press a or b to choose Ring.
e Press d or c to choose Low, Med, High
or Off.
Press OK.
f Press Stop/Exit.
29
Chapter 3
Speaker Volume
3
Automatic Daylight
Savings Time
3
You can choose a range of speaker volume
levels, from Highto Off.
You can set the machine to change
automatically for daylight savings time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date&Timesetting.
Press Menu.
a
b Press a or b to choose
General Setup.
Press OK.
The factory setting is Off, so you will have to
turn on Automatic Daylight Saving Time as
follows.
c Press a or b to choose Volume.
Press OK.
d Press a or b to choose Speaker.
a Press Menu.
e Press d or c to choose Low, Med, High
b Press a or b to choose
General Setup.
Press OK.
or Off.
Press OK.
f Press Stop/Exit.
You can also adjust the speaker volume by
c Press a or b to choose
Auto Daylight.
pressing Hook.
d Press d or c to choose On(or Off).
Press OK.
a Press Hook.
b Press a and d or c
.
e Press Stop/Exit.
This setting will stay until you change it
again.
c Press Hook.
30
General setup
Sleep Mode
3
LCD screen
3
You can choose how long the machine must
be idle (from 1 to 60 minutes) before it goes
into sleep mode. The timer will restart if any
operation is carried out on the machine. The
default setting is 10 minutes.
LCD Contrast
3
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
3
a Press Menu.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Sleep Mode.
c Press a or b to choose LCD Settings.
Press OK.
d Press d or c to choose 1Min, 2Mins,
3Mins, 5Mins, 10Mins, 30Minsor
60Mins, which is the length of time the
machine is idle before entering sleep
mode.
d Press a or b to choose LCD Contrast.
e Press d or c to choose Light, Medor
Press OK.
Dark.
Press OK.
e Press Stop/Exit.
f Press Stop/Exit.
Setting the backlight
brightness
3
You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose Backlight.
e Press d or c to choose Light, Medor
Dark.
Press OK.
f Press Stop/Exit.
31
Chapter 3
Setting the Dim Timer for the
backlight
3
You can set how long the LCD backlight stays
on after the last key press.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose Dim Timer.
e Press d or c to choose 10Secs,
20Secs, 30Secsor Off.
Press OK.
f Press Stop/Exit.
Setting the Wallpaper
3
You can change the wallpaper.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose Wallpaper.
Press OK.
e Press a or b to choose your wallpaper
from the four available designs.
Press OK.
f Press Stop/Exit.
32
Security features
4
4
Setting and changing the
Administrator Password
Secure Function Lock
4
4
Secure Function Lock lets you restrict public
access to certain machine functions (Fax,
Setting the password
4
Copy, Scan, Print and PCC).
This feature also prevents users from
changing the default settings of the machine
by limiting access to the menu settings.
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up and changing
4
Before using the security features you must
first enter an administrator password.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a user password
to use the machine.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
Make a careful note of your password. If you
forget it, please call Brother Customer
Service.
c Press a or b to choose
Function Lock.
Press OK.
1
Print includes PC-Fax Send as well as all print jobs.
Note
d Enter a four-digit number for the
password using numbers 0-9.
Press OK.
• Only administrators can set limitations
and make changes for each user.
• When Print is disabled, PC print jobs will
be lost without notification.
e Re-enter the password when the LCD
shows Verify:.
• If Fax Tx is disabled, you cannot use any
function in the Fax menu.
Press OK.
• Polling Receive is enabled only when both
Fax Tx and Fax Rx are enabled.
f Press Stop/Exit.
33
Chapter 4
f Press a or b to choose Public.
Press OK.
Changing the password
4
a Press Menu.
g Do one of the following:
b Press a or b to choose
General Setup.
Press OK.
To set up the Public user, press
d or c to choose Enableor
Disablefor Fax Tx. After you
have set Fax Tx, press a or b to
choose the settings for Fax Rx,
Copy(Color), Copy(B&W), Scan,
Printand PCCby repeating this
step.
c Press a or b to choose
Function Lock.
Press OK.
d Press a or b to choose Set Password.
Press OK.
Press OK.
To change the Public user settings,
press a or b to choose the setting
you want to change.
e Enter the registered four-digit password.
Press OK.
f Enter a four-digit number for the new
Press d or c to choose Enableor
Disable.
password.
Press OK.
Repeat this step until you finish
changing settings.
g When the LCD shows Verify:,
re-enter the new password.
Press OK.
Press OK.
Note
You can set PC Print and PhotoCapture
Print for only the Public user. If you disable
PC Print and PhotoCapture Print for the
Public user it will also disable PC Print and
PhotoCapture Print for all restricted users.
h Press Stop/Exit.
Setting up and changing the
Public user
4
You can set up the Public user. Public users
do not need to enter a password. You can set
up one Public user.
h Press Stop/Exit.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
Function Lock.
Press OK.
d Press a or b to choose Setup User.
Press OK.
e Enter the administrator password.
Press OK.
34
Security features
Changing user name, password or
settings for restricted users
Setting up and changing
restricted users
4
4
a Press Menu.
Setting up restricted users
4
b
c
Press
Press OK.
a
or
b
to choose General Setup
.
.
You can set up users with restrictions and a
password. You can set up to 20 individual users
with restrictions and a password.
Press or
Press OK.
a
b
to choose Function Lock
a Press Menu.
d Press a or b to choose Setup User.
Press OK.
4
b
c
Press
Press OK.
a
or
b
to choose General Setup
.
.
e Enter the administrator password.
Press OK.
Press or
Press OK.
a
b
to choose Function Lock
f Press a or b to choose the existing
restricted user you want to change.
Press OK.
d Press a or b to choose Setup User.
Press OK.
e Enter the administrator password.
Press OK.
g Press a or b to choose Change.
Press OK.
f Press a or b to choose User01.
Press OK.
h Do one of the following:
If you want to change the name
press Clear/Back, and then enter
the new name. (See Entering Text
g Use the numeric keys to enter the user
Press OK.
Press OK.
h Enter a four-digit password for the user.
Press OK.
To leave the name unchanged
press OK.
i Press d or c to choose Enableor
Disablefor Fax Tx.
i Enter a new four-digit password for this
Press OK.
user.
After you have set Fax Tx, press a or b
and repeat this step for Fax Rx,
Copy(Color), Copy(B&W)and Scan.
Press OK.
Press OK.
j Press d or c to choose Enableor
Disablefor Fax Tx.
Press OK.
j Press a or b to choose Exit.
Press OK.
After you have set Fax Tx, press a or b
and repeat this step for Fax Rx,
Copy(Color), Copy(B&W)and Scan.
Press OK.
additional user and password.
k Press a or b to choose Exit.
Press OK.
l Press Stop/Exit.
Note
more users and settings.
You cannot use the same password as
another user’s password.
m Press Stop/Exit.
35
Chapter 4
Reset existing restricted users
4
Turning Secure Function
Lock on/off
You can reset restricted users one at a time.
4
a Press Menu.
Note
b Press a or b to choose
General Setup.
Press OK.
If you enter the wrong password, the LCD
will show Wrong Password. Re-enter
the correct password.
c Press a or b to choose
Function Lock.
Press OK.
Turning Secure Function Lock on
4
a Press Menu.
d Press a or b to choose Setup User.
Press OK.
b Press a or b to choose
General Setup.
Press OK.
e Enter the administrator password.
Press OK.
c Press a or b to choose
Function Lock.
Press OK.
f Press a or b to choose the existing
restricted user you want to reset.
Press OK.
d Press a or b to choose Lock OffiOn.
Press OK.
g Press a or b to choose Reset.
Press OK.
e Enter your four-digit administrator
h Press 1 to choose Yes.
i Do one of the following:
password.
Press OK.
Turning Secure Function Lock off
4
a Press Menu.
If you do not want to set new
b Press a or b to choose Lock OniOff.
Press OK.
users.
c Enter your four-digit administrator
password.
Press OK.
k Press Stop/Exit.
36
Security features
Switching users
4
Reset all users
4
This setting allows a restricted user to log on
the machine when Secure Function Lock is
turned on.
You can reset all settings and passwords for
the Public user and all restricted users.
Press Menu.
a
a Hold down Shift as you press l.
Or, press Menu. Then press a or b to
choose Change Userand press OK.
b Press a or b to choose
General Setup.
Press OK.
b Press a or b to choose your user name
and press OK.
c Press a or b to choose
Function Lock.
Press OK.
4
c Enter your four-digit password.
Press OK.
d Press a or b to choose
Reset All Users. Press OK.
Changing to the Public mode
4
e Enter your four-digit administrator
password.
a Press Menu.
Press OK.
b Press a or b to choose Go to Public.
Press OK.
f Press 1 to reset.
g Press Stop/Exit.
Note
After a restricted user has finished using
the machine, it will return to the Public
setting within the same time as the Mode
Timer setting. (See Mode Timer
37
Chapter 4
38
Sending a Fax
5
5
Faxing from the ADF
5
Entering Fax mode
5
When the machine is idle, the time appears
on the LCD. When you want to send a fax, or
change fax send or receive settings, press
a Press
(Fax).
b Place the document face up in the ADF.
the
(Fax) key to illuminate it in blue.
c Enter the fax number using the dial pad,
One Touch or Speed Dial or Search.
(For details, see How to Dial
Note
You can preview a fax message before
sending it by pressing Fax Preview.
For details, see How to preview an
The LCD shows:
Fax Resolution
Standard
Contrast
Auto
Glass ScanSize
Phone Book
Letter
d Press Black Start or Color Start.
The machine starts scanning the
document.
FAX
Fax Press Start
Press a or b to scroll through the Fax key
options. Some functions are only available
when sending black & white faxes.
Note
• To cancel, press Stop/Exit.
• If you send a black & white fax while the
memory is full it will be sent in real time.
• You can send a color fax that is Letter size
or a black & white fax that is Ledger size.
When the option you want is highlighted,
press OK.
40
Sending a Fax
e Do one of the following:
Faxing from the scanner glass
5
To send a single page, press 2 to
choose No(or press Black Start
again).
You can use the scanner glass to fax pages
of a book one at a time. The document can be
up to Ledger size.
The machine starts sending the
document.
You cannot send color faxes with multiple
pages.
To send more than one page, press
to choose Yesand go to step
1
.
Note
• Since you can only scan one page at a
time, it is easier to use the ADF if you are
sending a multiple page document.
f Place the next page on the scanner
glass.
Press OK.
The machine starts scanning the page.
additional page.)
• You can send a color fax that is Letter size
or a black & white fax that is Ledger size.
5
a Press
(Fax).
Glass Scan Size
5
b Load your document face down on the
scanner glass. (See Using the scanner
To fax a Legal, Ledger, A3 or A4 size
document from the scanner glass, you need
to change the Glass ScanSizesetting.
The default setting is Letter.
c Enter the fax number using the dial pad,
One Touch, Speed Dial or Search.
a Press
(Fax).
Note
You can preview a fax message before
sending it by pressing Fax Preview. (See
b Press a or b to choose
Glass ScanSize.
c Press d or c to choose Letter, Legal,
Ledger, A4or A3.
Press OK.
d Press Black Start or Color Start.
If you press Black Start, the
machine starts scanning the first
Note
You can save the setting you use most
often by setting it as the default. (See
If you press Color Start, the
machine starts sending the
document.
41
Chapter 5
e Press Black Start.
Color fax transmission
5
Note
Your machine can send a color fax to
machines that support this feature.
The fax message in the memory will be
sent and then erased when you press
Black Start.
Color faxes cannot be stored in the memory.
When you send a color fax, the machine will
send it in real time (even if Real Time TXis
set to Off).
Canceling a fax in progress
5
If you want to cancel a fax while the machine
is scanning, dialing or sending, press
Stop/Exit.
How to preview an outgoing
fax
5
You can preview a fax message before you
send it. You must set the Real Time
Transmission and Polling RX to Off before
you use this feature.
a Press
(Fax).
b Load the document.
c Enter the fax number using the dial pad,
One Touch or Speed Dial.
d Press Fax Preview.
The machine starts scanning the
document and the outgoing fax appears
on the LCD. When the fax is open the
control panel keys will perform the
operations shown below.
Key
Description
Enlarge the fax.
Reduce the fax.
a or b
d or c
Scroll vertically.
Scroll horizontally.
Rotate the fax clockwise.
Go back to the previous page.
Go to the next page.
Note
If you preview a color fax before it is sent,
you will only be able to send it in black &
white. To send a color fax do not press the
Fax Preview key.
42
Sending a Fax
Broadcasting
(Black & White only)
Note
•
•
If you have not used up any of the numbers
for Groups, you can broadcast up to 256
different numbers.
5
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, One Touch,
Speed Dial numbers and up to 50 manually
dialed numbers in the same broadcast.
The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for broadcasting.
If you broadcast to the maximum numbers
available, you will not be able to use dual
access and delayed fax.
After the broadcast is finished, a Broadcast
Report will be printed.
• If the memory is full, press Stop/Exit to
stop the job. If more than one page has
been scanned, press Black Start to send
the portion that is in the memory.
a Press
(Fax).
5
b Load your document.
c Press a or b to choose Broadcasting.
Press OK.
d You can add numbers to the broadcast
in the following ways:
Press a or b to choose Add Number
and enter the number using a dial
pad.
Press OK.
Press a or b to choose Phone Book
and OK. Press a or b to choose
Alphabetical Orderor
Numerical Orderand OK. Press
a or b to select a number and OK.
Note
One Touch Dial locations begin with l.
Speed Dial locations begin with #.
e After you have entered all the fax
a or b to choose Complete.
Press OK.
f Press Black Start.
43
Chapter 5
Canceling a Broadcast in
progress
Additional sending
operations
5
5
a Press Menu.
Sending faxes using multiple
settings
b Press a or b to choose Fax.
Press OK.
5
c Press a or b to choose
Remaining Jobs.
When you send a fax you can choose any
combination of these settings: resolution,
contrast, overseas mode, delayed fax timer,
polling transmission and real time
transmission.
Press OK.
The LCD will show the fax number being
dialed and the Broadcast job number.
d Press OK.
The LCD will ask you the following
message:
a Press
(Fax).
The LCD shows:
Cancel Job?
Yes i Press 1
No
i Press 2
Fax Resolution
Standard
Contrast
Auto
Glass ScanSize
Phone Book
Letter
e
Press
1
to cancel the number being dialed.
The LCD will then show the Broadcast
job number.
FAX
Fax Press Start
f Press OK.
The LCD will ask you the following
b Press a or b to choose a setting you
want to change.
message:
Cancel Job?
Yes i Press 1
c Press d or c to choose an option.
Press OK.
No
i Press 2
g Press 1 to cancel the Broadcast.
h Press Stop/Exit.
settings.
Note
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by setting them as default.
These settings will stay until you change
them again. (See Setting your changes as
44
Sending a Fax
Contrast
5
Changing fax resolution
5
If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Autocan be
used. It automatically chooses the suitable
contrast for your document.
The quality of a fax can be improved by
changing the fax resolution.
a Press
(Fax).
Use Lightwhen sending a light document.
Use Darkwhen sending a dark document.
b Press a or b to choose
Fax Resolution.
c Press d or c to choose the resolution
a Press
(Fax).
you want.
Press OK.
b Press a or b to choose Contrast.
5
c Press d or c to choose Auto, Lightor
Note
Dark.
You can choose four different resolution
settings for black & white faxes and two for
color.
Press OK.
Note
Even if you choose Lightor Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
Black & White
Standard
Suitable for most typed
documents.
• When you send a color fax.
Fine
Good for small print and
transmits a little slower than
Standard resolution.
• When you choose Photoas the Fax
Resolution.
S.Fine
Photo
Good for small print or artwork
and transmits slower than Fine
resolution.
Use when the document has
varying shades of gray or is a
photograph. This has the
slowest transmission.
Color
Standard
Suitable for most typed
documents.
Fine
Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
If you choose S.Fineor Photoand then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.
45
Chapter 5
Dual access
Overseas Mode
5
(Black & White only)
5
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
a Press
(Fax).
b Load your document.
Note
c Press a or b to choose
Overseas Mode.
If the Out of Memorymessage appears
while scanning a document, press
Stop/Exit to cancel or Black Start to send
the scanned pages.
d Press d or c to choose On(or Off).
Press OK.
Delayed Faxing
(Black & White only)
Real time transmission
5
5
When you are sending a fax, the machine will
scan the document into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialing and
sending.
During the day you can store up to 50 faxes
in the memory to be sent within 24-hours.
These faxes will be sent at the time of day you
If the memory is full or you are sending a color
fax, the machine will send the document in
real time (even if Real Time TXis set to
Off).
a Press
(Fax).
b Load your document.
c Press a or b to choose Delayed Fax.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can
turn on Real Time TX.
d Press d or c to choose On.
Press OK.
e Enter the time you want the fax to be
a Press
(Fax).
sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM.)
Press OK.
b Press a or b to choose Real Time TX.
c Press d or c to choose On.
Press OK.
Note
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
Note
In real time transmission, the automatic
redial feature does not work when using
the scanner glass.
46
Sending a Fax
Delayed Batch Transmission
(Black & White only)
Setting your changes as the
new default
5
5
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
You can save the fax settings for
Fax Resolution, Contrast,
Glass ScanSizeand Real Time TXyou
use most often by setting them as default.
These settings will stay until you change
them again.
a Press
(Fax).
a Press
(Fax).
b Press a or b to choose the menu setting
you want to change, and then press
d or c to choose the new option.
Press OK.
b Press a or b to choose Batch TX.
5
c Press d or c to choose On.
Press OK.
Repeat this step for each setting you
want to change.
d Press Stop/Exit.
c After changing the last setting, press
a or b to choose Set New Default.
Press OK.
Checking and canceling
waiting jobs
5
You can check which jobs are still waiting in
the memory to be sent and cancel a job. (If
there are no jobs, the LCD shows
No Jobs Waiting.)
d Press 1 to choose Yes.
e Press Stop/Exit.
Restoring all settings to the
factory settings
a Press Menu.
5
b Press a or b to choose Fax.
Press OK.
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
c Press a or b to choose
Remaining Jobs.
Press OK.
Any waiting jobs appear on the LCD.
a Press
(Fax).
d Press a or b to scroll through the jobs
and choose the job you want to cancel.
Press OK.
b Press a or b to choose
Factory Reset.
Press OK.
e Do one of the following:
c Press 1 to choose Yes.
d Press Stop/Exit.
To cancel, press 1 to choose Yes.
If you want to cancel another job go
To exit without canceling, press 2 to
choose No.
f When you have finished, press
Stop/Exit.
47
Chapter 5
Sending a fax manually
5
Out of Memory message
5
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
If you get an Out of Memorymessage
while scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memorymessage
while scanning a subsequent page, you will
have the option to press Black Start to send
the pages scanned so far, or to press
Stop/Exit to cancel the operation.
a Press
(Fax).
b Load your document.
c To listen for a dial tone press Hook or
pick up the handset of an external
telephone.
Note
If you get an Out of Memorymessage
while faxing and you do not want to delete
your stored faxes to clear the memory,
you can send the fax in real time. (See
d Dial the fax number.
e When you hear the fax tone, press
Black Start or Color Start.
If you are using the scanner glass
press 1 to send a fax.
f If you picked up the handset of an
external telephone, replace it.
Sending a fax at the end of a
conversation
5
At the end of a conversation you can send a
fax to the other party before you both hang
up.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
b Load your document.
c Press Black Start or Color Start.
If you are using the scanner glass,
press 1 to send a fax.
d Replace the handset of the external
phone.
48
Receiving a Fax
6
6
Receive modes
6
You must choose the receive mode depending on the external devices and telephone subscriber
services you have on your line. The diagrams below will help you choose the correct mode. For
Choose the correct Receive Mode
6
The correct Receive mode is determined by the external devices and telephone subscriber
services (Voice Mail, Distinctive Ring, etc.) you have (or will be using) on the same line as the
Brother machine.
Will you be using a Distinctive Ring number for receiving faxes?
6
Brother uses the term “Distinctive Ring” but different telephone companies may have other names for this
service such as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Ring, Ident-A-Call,
Date Ident-A-Call, Smart Ring and SimpleBiz Fax & Alternate Number Ringing. See Distinctive Ring
on page 69 for instruction on setting up your machine using this feature.
Will you be using Voice Mail on the same telephone line as your Brother machine?
If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility
that Voice mail and the Brother machine will conflict with each other when receiving incoming calls. See
Will you be using a Telephone Answering Device on the same telephone line as your Brother
machine?
Your external telephone answering device (TAD) will automatically answer every call. Voice messages are
stored on the external TAD and fax messages are printed. Choose External TADas your receive mode.
Will you be using your Brother machine on a dedicated fax line?
Your machine automatically answers every call as a fax. Choose Fax Onlyas your receive mode. See
Will you be using your Brother machine on the same line as your telephone?
Do you want to receive voice calls and faxes automatically?
The Fax/Telreceive mode is used when sharing the Brother machine and your telephone on the
Important Note: You cannot receive voice messages on either Voice Mail or an answering machine
with the Fax/Telmode.
Do you expect to receive very few faxes?
Choose Manualas your receive mode. You control the telephone line and must answer every call
49
Chapter 6
To set the receive mode follow the instructions below:
a Press Menu.
b Press a or b to choose Initial Setup.
Press OK.
c Press a or b to choose Receive Mode.
d Press d or c to choose Fax Only, Fax/Tel, External TADor Manual.
Press OK.
e Press Stop/Exit.
The LCD will display the current receive mode.
50
Receiving a Fax
External TAD
6
Using receive modes
6
External TAD mode lets an external
answering device manage your incoming
calls. Incoming calls will be handled in one of
the following ways:
Some receive modes answer automatically
(Fax Onlyand Fax/Tel). You may want to
change the ring delay before using these
Faxes will be automatically received.
Fax only
6
Voice callers can record a message on the
external TAD.
Fax only mode will automatically answer
every call as a fax call.
(For more information see Connecting an
Fax/Tel
6
Fax/Tel mode helps you automatically
manage incoming calls, by recognizing
whether they are fax or voice calls and
handling them in one of the following ways:
6
Faxes will be automatically received.
Voice calls will start the F/T ring to tell you
to pick up the line. The F/T ring is a fast
F/T pseudo/double-ring made by your
machine.
(Also see F/T Ring Time (Fax/Tel mode only)
Manual
6
Manual mode turns off all automatic
answering functions unless you are using the
Distinctive Ring feature.
To receive a fax in manual mode lift the
handset of an external telephone or press
Hook. When you hear fax tones (short
repeating beeps), press Black Start or
Color Start. You can also use the Easy
Receive feature to receive faxes by lifting a
handset on the same line as the machine.
51
Chapter 6
F/T Ring Time
(Fax/Tel mode only)
Receive mode settings
6
6
Ring Delay
6
When somebody calls your machine, you and
your caller will hear the normal telephone ring
sound. The number of rings is set by the ring
delay setting.
The Ring Delay sets the number of times the
machine rings before it answers in Fax Only
or Fax/Telmode. If you have external or
extension telephones on the same line as the
machine, keep the ring delay setting of 4.
If the call is a fax, then your machine will
receive it; however, if it is a voice call the
machine will sound the F/T ring (a fast
double-ring) for the time you have set in the
F/T ring time setting. If you hear the F/T ring
it means that you have a voice caller on the
line.
a Press Menu.
Because the F/T ring is made by the machine,
extension and external telephones will not
ring; however, you can still answer the call on
any telephone. (For more information see
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
a Press Menu.
d Press a or b to choose Ring Delay.
b Press a or b to choose Fax.
Press OK.
e Press d or c to choose how many times
the line rings before the machine
c Press a or b to choose
Setup Receive.
Press OK.
answers.
Press OK.
If you choose 0, the line will not ring at
all.
d Press a or b to choose
F/T Ring Time.
f Press Stop/Exit.
e Press d or c to choose how long the
machine will ring to alert you that you
have a voice call (20, 30, 40 or 70
seconds).
Press OK.
f Press Stop/Exit.
Note
Even if the caller hangs up during the
pseudo/double-ringing, the machine will
continue to ring for the set time.
52
Receiving a Fax
Easy Receive
6
Additional receiving
operations
6
If Easy Receive is On:
6
The machine receives a fax call
Printing a reduced incoming
fax
automatically, even if you answer the call.
When you see Receivingon the LCD or
when you hear “chirps” through the handset
you are using, just replace the handset. Your
machine will do the rest.
6
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of Letter, Legal or A4 size paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting. (See Paper Size and Type
If Easy Receive is Off:
6
If you are at the machine and answer a call
first by lifting a handset, then press
Black Start or Color Start, and then press 2
to receive.
a Press Menu.
6
If you answered at an extension telephone
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
Note
• If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external telephone
handset, press the fax receive code l 5 1.
d Press a or b to choose
Auto Reduction.
e Press d or c to choose On(or Off).
Press OK.
• If you send faxes from a computer on the
same telephone line and the machine
intercepts them, set Easy Receive to Off.
f Press Stop/Exit.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose Easy Receive.
e Press d or c to choose On(or Off).
Press OK.
f Press Stop/Exit.
53
Chapter 6
Setting the Receiving Priority
6
When a Ledger Color fax is sent to your machine, your machine will receive either a Ledger
black & white fax or a Letter Color fax depending on the Receiving Priority setting. If your receiving
priority is B&W(Max.LGR), you will receive a Ledger black & white fax. If your receiving priority is
Color(Max.LTR), you will receive a Letter Color fax.
Note
The default setting is B&W(Max.LGR), so the machine cannot receive a color fax unless the
receiving priority setting is Color(Max.LTR).
“Memory Receive” (On)
Fax Storage
Receiving
Priority
Document Document
Sent Received
Fax Preview
Paging
PC-FAX
Storage OFF
Fax Forward
CLR (Max. LTR)
LTR Color LTR
N/A
N/A
N/A
Color
B/W
(Color Printout)
LGR Color LTR
(Reduced)
(Color Printout) (Color Printout) (Color Printout)
LTR B/W LTR
LGR B/W LTR
(Reduced)
Available
(Up to
LTR/A4 size)
B/W (Max. LGR)
LTR B/W LTR
LGR B/W LGR
LTR B/W LTR
LGR B/W LGR
Available
Available
B/W Printout
Color
B/W
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose Setup Receive.
Press OK.
d Press a or b to choose B&W/Color.
e Press d or c to choose B&W(Max.LGR)or Color(Max.LTR).
Press OK.
f Press Stop/Exit.
54
Receiving a Fax
Receiving a fax at the end of a
conversation
Receiving faxes into memory
when the paper tray is empty
(Black & White only)
6
6
At the end of a conversation you can ask the
other party to fax you information before you
both hang up.
As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper Fedand begins receiving faxes
into the machine’s memory. Put some paper
in the paper tray. (See Loading paper and
a Ask the other party to place the
document in their machine and to press
the Start or Send key.
b When you hear the other machine's
CNG tones (slowly repeating beeps),
press Black Start or Color Start.
c Press 2 to receive a fax.
6
d Replace the handset of the external
telephone.
Printing a fax from the
memory
6
If you have chosen paging or fax storage, you
can still print a fax from the memory when you
are at your machine. If you have chosen
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose Print Fax.
Press OK.
d Press Black Start.
e Press Stop/Exit.
Note
When you print a fax from the memory, the
fax data will be erased.
55
Chapter 6
Fax Forwarding
6
Memory Receive
(Black & White only)
6
When you choose Fax Forwarding, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
You can only use one Memory Receive
operation at a time:
Fax Forwarding
Paging
a Press Menu.
Fax Storage
PC Fax Receive
Off
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operations, a LCD question will
appear on the LCD. (See Changing Memory
d Press a or b to choose
Memory Receive.
Press OK.
e Press a or b to choose Fax Forward.
Press OK.
f Enter the forwarding number (up to 20
digits).
Press OK.
g Press a or b to choose
Backup Print:Onor
Backup Print:Off.
Press OK.
Note
• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is
the safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine. This
Backup Print:Onfeature will not work
if you also set Fax Preview:On.
•
The machine can store faxesapproximately
24 hours if there is a power failure.
• Color faxes will be stored in the machine's
memory only if you have chosen
B&W(Max.LGR)as your Receiving
Priority setting. (See Setting the Receiving
h Press Stop/Exit.
56
Receiving a Fax
g Do one of the following:
Paging
6
If your pager needs a PIN, enter the
PIN, press #, press Redial/Pause,
and then enter your fax number
followed by # #.
When you choose Paging, your machine
dials the pager number you have
programmed, and then dials your PIN
(Personal Identification Number). This
activates your pager so you will know that you
have a fax message in the memory.
Press OK.
For example, press:
1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5
If you have set Paging, a backup copy of the
received fax will automatically be printed at
the machine.
5 6 7 8 9 # #
If you do not need a PIN, press:
a Press Menu.
Redial/Pause, and then enter your
fax number followed by # #.
b Press a or b to choose Fax.
Press OK.
Press OK.
For example, press:
Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #
6
c Press a or b to choose
Setup Receive.
Press OK.
h Press Stop/Exit.
d Press a or b to choose
Memory Receive.
Press OK.
Note
• You cannot change a paging number or
PIN remotely.
• Color faxes will be stored in the machine's
memory only if you have chosen
B&W(Max.LGR)as your Receiving
Priority setting. (See Setting the Receiving
e Press a or b to choose Paging.
Press OK.
f Enter your pager phone number
followed by # # (up to 20 digits).
Press OK.
Do not include the area code if it is the
same as that of your machine.
For example, press:
1 8 0 0 5 5 5 1 2 3 4 # #.
57
Chapter 6
Fax Storage
6
PC Fax Receive
6
If you choose Fax Storage, your machine
stores the received fax in the memory. You
will be able to retrieve fax messages from
another location using the remote retrieval
commands.
If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory. The number of received faxes
that are stored in the memory will appear at
the bottom left side of the LCD.
If you have set Fax Storage, a backup copy
will automatically be printed at the machine.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.
c Press a or b to choose
Setup Receive.
Press OK.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (For details, see PC-FAX
receiving in the Software User’s Guide on the
CD-ROM.)
d Press a or b to choose
Memory Receive.
Press OK.
If you choose Backup Print:Onthe
machine will also print the fax.
e Press a or b to choose Fax Storage.
Press OK.
a Press Menu.
f Press Stop/Exit.
b Press a or b to choose Fax.
Press OK.
Note
Color faxes will be stored in the machine's
memory only if you have chosen
B&W(Max.LGR)as your Receiving
Priority setting. (See Setting the Receiving
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose
Memory Receive.
Press OK.
e Press a or b to choose
PC Fax Receive.
Press OK.
f Press a or b to choose <USB>or the PC
you want to receive.
Press OK.
g Press a or b to choose
Backup Print:Onor
Backup Print:Off.
Press OK.
h Press Stop/Exit.
58
Receiving a Fax
Changing the destination PC
6
Note
• PC Fax Receive is not supported in the
®
a Press Menu.
Mac OS .
• Before you can set up PC Fax Receive
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on. (For details
see PC-FAX receiving in the Software
User’s Guide on the CD-ROM.)
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
• In the event of a power failure, the
machine will store your faxes in the
memory for approximately 24 hours.
However, if you choose
d Press a or b to choose
Memory Receive.
Press OK.
Backup Print:Onthe machine will print
the fax, so you will have a copy if there is
a power failure before it is sent to the PC.
e Press a or b to choose
PC Fax Receive.
Press OK.
6
• If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (For details, see Error
f Press a or b to choose Change.
Press OK.
g Press a or b to choose <USB>or the PC
you want to receive.
Press OK.
• Color faxes will be stored in the machine's
memory only if you have chosen
B&W(Max.LGR)as your Receiving
Priority setting. (See Setting the Receiving
h Press a or b to choose
Backup Print:Onor
Backup Print:Off.
Press OK.
i Press Stop/Exit.
59
Chapter 6
Turning off Memory Receive
Operations
Changing Memory Receive
Operations
6
6
If received faxes are left in your machine’s
memory when you change the Memory
Receive Operations, the LCD will ask you
one of the following questions:
a Press Menu.
b Press a or b to choose Fax.
Press OK.
Erase All Fax?
c Press a or b to choose
Setup Receive.
Press OK.
Yes i Press 1
No
i Press 2
Print All Fax?
d Press a or b to choose
Memory Receive.
Press OK.
Yes i Press 1
No
i Press 2
e Press a or b to choose Off.
Press OK.
• If you press 1, faxes in the memory will
be erased or printed before the setting
changes. If a backup copy has already
f Press Stop/Exit.
been printed it will not be printed again.
• If you press 2, faxes in the memory will
not be erased or printed and the setting
will be unchanged.
Note
The LCD will give you more options if
there are received faxes still in your
machine’s memory. (See Changing
If received faxes are left in the machine's
memory when you change to
PC Fax Receivefrom another option
[Fax Forward, Pagingor Fax Storage],
press a or b to choose the PC.
The LCD will ask you the following message:
Send Fax to PC?
Yes i Press 1
No
i Press 2
• If you press 1, faxes in the memory will
be sent to your PC before the setting
changes. You will be asked if you want
to turn on Backup Print. (For detail, see
• If you press 2, faxes in the memory will
not be erased or transferred to your PC
and the setting will be unchanged.
60
Receiving a Fax
Using Fax Preview
6
Fax Preview
(Black & White only)
When you receive a fax, you will see the pop-
up message on the LCD. (For example:
New Fax(es): 02)
6
How to preview a received fax
6
a Press Fax Preview.
You can see the new fax list.
You can view received faxes on the LCD by
pressing the Fax Preview key. When the
machine is in Ready mode, a popup message
will appear on the LCD to alert you of new
faxes.
Note
• If you receive a fax containing multiple
paper sizes (for example, a Letter size
page and a Ledger size page), the
machine creates and stores a file for each
paper size. The LCD will show that more
than one fax job has been received.
Setting Fax Preview
6
a Press Fax Preview.
• You can also see your old fax list by
pressing l. Press # to go back to your new
fax list.
6
b Press 1 to choose Yes.
LCD asks you again to make sure that
faxes will not be printed.
Press 1 to choose OK.
b Press a or b to choose the fax you want
to see.
Note
Press OK.
• Color faxes will be stored in the machine's
memory only if you have chosen
B&W(Max.LGR)as your Receiving
Priority setting. (See Setting the Receiving
Note
• If your fax is large there may be a delay
before it is displayed on the LCD.
• The LCD will show the current page
number and total pages of the fax
message. When your fax message is over
99 pages the total number of pages will be
shown as “XX“.
• When Fax Preview is turned on a backup
copy of received faxes will not be printed,
even if you have set Backup Print to On.
• Fax Preview is not available when Fax
Forwarding is turned on.
61
Chapter 6
c Press Stop/Exit.
How to delete all faxes in the list
6
When a fax is open the control panel keys will
perform the operations shown below.
a Press Fax Preview.
b Press a or b to choose Delete All.
Press OK.
Key
Description
Press 1 to confirm.
Enlarge the fax.
Reduce the fax.
c Press Stop/Exit.
a or b
d or c
Scroll vertically.
How to print all faxes in the list
6
Scroll horizontally.
Rotate the fax clockwise.
Delete the fax.
a Press Fax Preview.
b Press a or b to choose Print All.
Press OK.
Press 1 to confirm.
Go back to the previous page.
c Press Stop/Exit.
Go to the next page.
Go to the next step.
(Print, Back and Exit are
available.)
Go back to the fax list.
Print the fax.
Do one of the following:
Black Start
Press 1 to print the whole
message.
Press 2 to print only the
displayed page.
Press 3 to print from the
displayed page.
(After printing, you can choose
to delete or keep the fax.)
62
Receiving a Fax
Changing the settings to turn
off fax preview
Remote Retrieval
6
6
You can call your machine from any touch
tone telephone or fax machine, then use the
remote access code and remote commands
to retrieve fax messages.
a Press Fax Preview.
b Press a or b to choose
Fax Preview i Off.
Press OK.
Setting a Remote Access
Code
The LCD will ask you the following
message:
6
Turn Off Fax Preview and print
all future incoming faxes?
Yes i Press 1
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you can use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is inactive code (--- ).
No
i Press 2
c Press 1 to choose Yes.
The LCD will ask you the following
message:
6
a Press Menu.
Continue
Print all faxes i 2
Cancel i 3
i 1
b Press a or b to choose Fax.
Press OK.
d Do one of the following:
c Press a or b to choose
Remote Access.
To turn off Fax Previewwithout
printing your stored faxes, press 1.
Press 1 to confirm your faxes will be
deleted.
d Enter a three-digit code using numbers
0-9, l, or #.
Press OK. (The preset ‘ ’ cannot be
changed.)
To print all your stored faxes before
turning off Fax Preview, press 2.
If you want to exit without turning off
Fax Preview, press 3.
Note
Do not use the same code as your Fax
Receive Code (l 5 1) or Telephone
Press Stop/Exit.
e Press Stop/Exit.
Note
You can change your code at any time by
entering a new one. If you want to make
your code inactive, press Clear/Back in
and press OK.
63
Chapter 6
Using your Remote Access
Code
6
a Dial your fax number from a touch tone
telephone or another fax machine.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once.
c The machine signals if it has received
messages:
1 long beep — Fax messages
No beeps — No messages
d When the machine gives two short
beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
e Press 9 0 to reset the machine when you
have finished.
f Hang up.
Note
If your machine is set to Manualmode
and you want to use the remote retrieval
features, wait about 100 seconds after it
starts ringing, and then enter the remote
access code within 30 seconds.
64
Receiving a Fax
Remote Fax commands
6
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by ), the system will give
two short beeps and you must enter a remote command.
Remote commands
95 Change the Fax Forwarding,
Operation details
Paging or Fax Storage settings
1 OFF
You can choose Offafter you have retrieved or erased all
your messages.
2 Fax Forwarding
3 Paging
One long beep means the change is accepted. If you hear
three short beeps, you cannot change because something
has not been set up (for example, a Fax Forwarding or
Paging number has not been registered). You can register
your Fax Forwarding number by entering 4. (See Changing
registered the number, Fax Forwarding will work.
4 Fax Forwarding number
6 Fax Storage
6
96
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored
3 Erase faxes from the memory
If you hear one long beep, fax messages have been erased
from the memory.
97
98
Check the receiving status
1 Fax
You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
Change the Receive Mode
1 External TAD
2 Fax/Tel
If you hear one long beep, your change has been accepted.
3 Fax Only
90
Exit
Pressing 9 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.
65
Chapter 6
Retrieving fax messages
6
Changing your Fax
Forwarding number
6
You can call your machine from any touch
tone telephone and have your fax messages
sent to a machine. Before you use this
feature, you have to turn on Fax Storage.
You can change the default setting of your fax
forwarding number from another touch tone
telephone or fax machine.
a Dial your fax number.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps,
press 9 6 2.
c When you hear two short beeps,
press 9 5 4.
d Wait for the long beep, enter the number
(up to 20 digits) of the remote fax
d Wait for the long beep, enter the new
number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter # #.
machine you want your fax messages
sent to using the dial pad, then enter # #.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
e Press 9 0 to reset the machine when you
have finished.
f Hang up after you hear your machine
beep.
66
Telephone Servicesand External
devices
7
7
Fax/Tel mode when the power
key is off
Voice operations
7
7
Voice calls can be made either with an
external telephone, by dialing manually, or by
using Quick Dial numbers.
You can change the default setting of the
On/Off key to Fax Receive:Onso that you
can receive faxes when the power key is off.
mode will work in the following way.
Tone or Pulse (Canada only)
7
If you have a Pulse dialing service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below:
Fax/Tel mode does not work when the power
key is off. The machine will not answer
telephone or fax calls and will keep ringing. If
you are at an external or extension
telephone, lift the handset and talk. If you
hear fax tones, hold the handset until Easy
Receive activates your machine. If the other
party says they want to send you a fax,
activate the machine by pressing l 5 1.
a Pick up the handset of an external
telephone or press Hook.
7
b Press # on the machine’s control panel.
Any digits dialed after this will send tone
signals.
When you hang up, the machine will return to
the Pulse dialing service.
Fax/Tel mode when the power
key is on
7
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time (pseudo/double-
ringing) to alert you to pick up a voice call.
If you are at an extension telephone, you'll
need to lift the handset during the F/T Ring
Time and then press # 5 1 between the
pseudo/double-rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 5 1.
If you are at the machine, lift the external
telephone’s handset, and then press Hook to
answer.
67
Chapter 7
Get the Distinctive Ring service from your
telephone company. Distinctive Ring is a
feature of your Brother machine that allows a
person with one line to receive fax and voice
calls through two different phone numbers on
that one line. Brother uses the term
Telephone services
7
Your machine supports the Caller ID and
Distinctive Ring subscriber telephone
services that some telephone companies
offer.
‘Distinctive Ring,’ but telephone companies
market the service under a variety of names,
such as Custom Ringing, Personalized Ring,
Smart Ring, RingMaster, Ident-A-Ring, Ident-
A-Call, Data Ident-A-Call, Teen Ring, and
SimpleBiz Fax & Alternate Number Ringing.
This service establishes a second telephone
number on the same line as your existing
telephone number, and each number has its
own ring pattern. Typically, the original
number rings with the standard ring pattern
and is used for receiving voice calls, and the
second number rings with a different ring
pattern and is used for receiving faxes. (See
Features like Voice Mail, Call Waiting, Call
Waiting/Caller ID, RingMaster, answering
services, alarm systems or other custom
features on one telephone line may affect the
way your machine works. If you have Voice
Mail on your telephone line, please read the
following carefully.
Voice Mail
7
If you have Voice Mail on the same telephone
line as your Brother machine, Voice Mail and
the Brother machine will conflict with each
other when receiving incoming calls.
OR
For example, if your Voice Mail is set to
answer after 4 rings and your Brother
machine is set to answer after 2 rings, then
your Brother machine will answer first. This
will prevent callers from being able to leave a
message in your Voice Mail.
Set your Brother machine’s Receive Mode to
“Manual.” Manual Mode requires that you
answer every incoming call if you want to be
able to receive a fax. If the incoming call is a
telephone call, then complete the call as you
normally would. If you hear fax sending tones
you must transfer the call to the Brother
machine. (See Using external and extension
and voice calls will go to your Voice Mail. (To
set the machine in MANUAL Mode, see
Similarly, if your Brother machine is set to
answer after 4 rings and your Voice Mail is set
to answer after 2 rings, then your Voice Mail
will answer first. This will prevent your Brother
machine from being able to receive an
incoming fax, since Voice Mail cannot
transfer the incoming fax back to the Brother
machine.
To avoid conflicts between your Brother
machine and your voice mail service, do one
of the following:
68
Telephone Services and External devices
What does Brother's ‘Distinctive Ring’
do?
Distinctive Ring
7
7
Distinctive Ring is a function of your Brother
machine that allows a person with one line to
receive fax and voice calls through two
different phone numbers on that one line.
Brother uses the term “Distinctive Ring”, but
telephone companies market the service
under a variety of names, such as Smart
Ring, Ring Master or Ident-a-Ring. This
service establishes a second telephone
number on the same line as your existing
telephone number, and each number has its
own ring pattern. Typically, the original
number rings with the standard ring pattern
and is used for receiving voice calls, and the
second number rings with a different ring
pattern and is used for receiving faxes.
The Brother machine has a Distinctive Ring
feature that allows you to use your machine to
take full advantage of the telephone
company's Distinctive Ring service. The new
telephone number on your line can just
receive faxes.
Do you have Voice Mail?
7
If you have Voice Mail on the telephone line
that you will install your new machine on,
there is a strong possibility that Voice Mail
and the machine will conflict with each other
while receiving incoming calls. However, the
Distinctive Ring feature allows you to use
more than one number on your line, so
both Voice Mail and the machine can work
together without any problems. If each one
has a separate telephone number, neither will
interfere with the other's operations.
Note
7
• You must pay for your telephone
company's Distinctive Ring service before
you program the machine to work with it.
If you decide to get the Distinctive Ring
service from the telephone company, you will
need to follow the directions on next page to
‘register’ the new Distinctive Ring pattern
they give you. This is so your machine can
recognize its incoming calls.
• Please call your telephone company for
availability and rates.
What does your telephone company's
‘Distinctive Ring’ do?
7
Note
Your telephone company's Distinctive Ring
service allows you to have more than one
number on the same telephone line. If you
need more than one telephone number, it
is cheaper than paying for an extra line.
Each telephone number has its own
You can change or cancel the Distinctive
Ring pattern at any time. You can switch it
off temporarily, and turn it back on later.
When you get a new fax number, make
sure you reset this feature.
distinctive ring pattern, so you will know
which telephone number is ringing. This is
one way you can have a separate telephone
number for your machine.
69
Chapter 7
Before you choose the ring pattern to
register
Registering the Distinctive Ring
pattern
7
7
You can only register one Distinctive Ring
pattern with the machine. Some ring patterns
cannot be registered. The ring patterns below
are supported by your Brother machine.
Register the one your telephone company
gives you.
After you have set the Distinctive Ring feature
to On, your Distinctive Ring number will
receive faxes automatically. The receive
mode is automatically set to Manualand you
cannot change it to another receive mode
while Distinctive Ring is set to On. This
ensures the Brother machine will only answer
the Distinctive Ring number and not interfere
when your main telephone number is called.
Ring
Rings
Pattern
1
2
3
4
long-long
a Press Menu.
short-long-short
short-short-long
b Press a or b to choose Fax.
Press OK.
very long (normal
pattern)
c Press a or b to choose
Miscellaneous.
Press OK.
Note
Ring Pattern #1 is often called short-short
and is the most commonly used.
If the ring pattern you received is not on
this chart, please call your telephone
company and ask for one that is
shown.
d Press a or b to choose Distinctive.
Press OK.
e Press a or b to choose Set.
Press OK.
f Press a or b to choose the stored ring
pattern you want to use.
The machine will only answer calls to its
Press OK.
registered number.
(You hear each pattern as you scroll
through the four patterns. Make sure
you choose the pattern that the
telephone company gave you.)
The first two rings are silent on the
machine. This is because the fax must
‘listen’ to the ring pattern (to compare it to
the pattern that was ‘registered’). (Other
telephones on the same line will ring.)
g Press Stop/Exit.
Distinctive Ring is now set to On.
If you program the machine properly, it will
recognize the registered ring pattern of the
‘fax number’ within 2 ring patterns and
then answer with a fax tone. When the
‘voice number’ is called, the machine will
not answer.
70
Telephone Services and External devices
Turning off Distinctive Ring
7
Caller ID
7
a Press Menu.
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
After a few rings, the LCD shows the
telephone number of your caller (and name, if
available). Once you answer a call, the Caller
ID information disappears from the LCD, but
the call information stays stored in the Caller
ID memory.
d Press a or b to choose Distinctive.
Press OK.
e Press a or b to choose Off.
Press OK.
You can see the first 18 characters of the
f Press Stop/Exit.
number (or name).
The # Unavailablemessage means
the call originated outside your Caller ID
service area.
Note
If you turn off Distinctive Ring, the
machine will stay in Manualreceive
mode. You will need to set the Receive
Mode again. (See Choose the correct
7
The Private Callmessage means the
caller has intentionally blocked
transmission of information.
You can print a list of the Caller ID information
received by your machine. (See How to print
Note
• This feature may not be available in
certain areas of the USA and Canada.
• The Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
71
Chapter 7
Setting up your area code (USA only)
7
Connecting an external
TAD (telephone
answering device)
When returning calls from the caller ID history
your machine will automatically dial “1” plus
the area code for all calls. If your local dialing
plan requires that the “1” not be used for calls
within your area code enter your area code in
this setting. With the area code setting, calls
returned from the caller ID history to your
area code will be dialed using 10 digits (area
code + 7-digit number). If your dialing plan
does not follow the standard 1 + area code +
7-digit number dialing system for calling
outside your area code, you may experience
problems returning calls automatically from
the caller ID history. If this is not the
7
You may choose to connect an external
answering device. However, when you have
an external TAD on the same telephone line
as the machine, the TAD answers all calls
and the machine ‘listens’ for fax calling (CNG)
tones. If it hears them, the machine takes
over the call and receives the fax. If it does
not hear CNG tones, the machine lets the
TAD continue playing your outgoing message
so your caller can leave you a voice
message.
procedure followed by your dialing plan, you
will not be able to return calls automatically.
The TAD must answer within four rings (the
recommended setting is two rings). The
machine cannot hear CNG tones until the
TAD has answered the call, and with four
rings there are only 8 to 10 seconds of CNG
tones left for the fax ‘handshake’. Make sure
you carefully follow the instructions in this
guide for recording your outgoing message.
We do not recommend using the toll saver
feature on your external answering machine if
it exceeds five rings.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose Caller ID.
Press OK.
e Use the dial pad to enter your area code.
Press OK.
f Press Stop/Exit.
72
Telephone Services and External devices
Connections
7
Note
• If you do not receive all your faxes,
shorten the Ring Delay setting on your
external TAD.
The external TAD must be plugged into the
jack labeled EXT. Your machine cannot work
properly if you plug the TAD into a wall jack
(unless you are using Distinctive Ring).
• If You Subscribe to your Telephone
company's Distinctive Ring Service:
a Plug the telephone line cord from the
telephone wall jack into the jack labeled
LINE.
You may connect an external TAD to a
separate wall jack only if you subscribe to
your telephone company's Distinctive
Ring service, have registered the
distinctive ring pattern on your machine,
and use that number as a fax number. The
recommended setting is at least four rings
on the external TAD when you have the
telephone company's Distinctive Ring
Service. You cannot use the Toll Saver
setting.
b Plug the telephone line cord from the
external TAD into the jack labeled EXT.
(Make sure this cord is connected to the
TAD at the TAD's telephone line jack,
and not its handset jack.)
c Set your external TAD to four rings or
less. (The machine's Ring Delay setting
does not apply.)
• If You Do Not Subscribe to Distinctive
Ring Service:
7
d Record the outgoing message on your
You must plug your TAD into the EXT.
jack of your machine. If your TAD is
plugged into a wall jack, both your
machine and the TAD will try to control the
telephone line. (See the illustration
below.)
external TAD.
e Set the TAD to answer calls.
f Set the Receive Mode to
1
1
1
TAD
When the TAD answers a call, the LCD
shows Telephone.
73
Chapter 7
Recording outgoing message
(OGM) on an external TAD
Special line considerations
7
7
Roll over telephone lines
7
Timing is important in recording this message.
The message sets up the ways to handle both
manual and automatic fax reception.
A roll over telephone system is a group of two
or more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or ‘rolled
over’ to the next available telephone line in a
preset order.
a Record 5 seconds of silence at the
beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)
Your machine can work in a roll over system
as long as it is the last number in the
sequence, so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call will be sent to
a line that does not have a fax machine. Your
b Limit your speaking to 20 seconds.
c End your 20-second message by giving
your Fax Receive Code for people
sending manual faxes. For example:
‘After the beep, leave a message or
machine will work best on a dedicated line.
send a fax by pressing l 5 1 and Start.’
Two-line telephone system
7
Note
A two-line telephone system is nothing more
than two separate telephone numbers on the
same wall outlet. The two telephone numbers
can be on separate jacks (RJ11) or mixed into
one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
and both may contain four wires (black, red,
green, yellow). To test the type of jack, plug in
a two-line telephone and see if it can access
both lines. If it can, you must separate the line
We recommend beginning your OGM with
an initial 5-second silence because the
machine cannot hear fax tones over a
resonant or loud voice. You may try
omitting this pause, but if your machine
has trouble receiving, then you must
re-record the OGM to include it.
74
Telephone Services and External devices
a Put the two-line TAD and the two-line
Converting telephone wall outlets
7
telephone next to your machine.
There are three ways to convert to an RJ11
jack. The first two ways may require help from
the telephone company. You can change the
wall outlets from one RJ14 jack to two RJ11
jacks. Or you can have an RJ11 wall outlet
installed and slave or jump one of the
telephone numbers to it.
b Plug one end of the telephone line cord
for your machine into the L2 jack of the
triplex adapter. Plug the other end into
the LINE jack on the back of the
machine.
c Plug one end of the first telephone line
cord for your TAD into the L1 jack of the
triplex adapter. Plug the other end into
the L1 or L1/L2 jack of the two-line TAD.
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triple adapter.
d Plug one end of the second telephone
line cord for your TAD into the L2 jack of
the two-line TAD. Plug the other end into
the EXT. jack on the left side of the
machine.
Triplex Adapter
7
RJ14
1
7
2
RJ11
RJ14
4
3
Installing machine, external two-line
TAD and two-line telephone
1
2
3
4
Triplex Adapter
7
Two Line Telephone
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords, the one that came with
your machine and two for your external two-
line TAD. You will need a fourth line cord if
you add a two-line telephone.
External Two Line TAD
Machine
You can keep two-line telephones on other
wall outlets as always. There are two ways to
add a two-line telephone to the machine's
wall outlet. You can plug the telephone line
cord from the two-line telephone into the
L1+L2 jack of the triplex adapter. Or you can
plug the two-line telephone into the TEL jack
of the two-line TAD.
75
Chapter 7
Multi-line connections (PBX)
7
External and extension
telephones
7
We suggest you ask the company who
installed your PBX to connect your machine.
If you have a multi line system we suggest
you ask the installer to connect the unit to the
last line on the system. This prevents the
machine being activated each time the
system receives telephone calls. If all
incoming calls will be answered by a
Connecting an external or
extension telephone
7
You can connect a separate telephone or
telephone answering device directly to your
machine as shown in the diagram below.
switchboard operator we recommend that
you set the Receive Mode to Manual.
Connect the telephone line cord to the jack
labeled EXT.
We cannot guarantee that your machine will
operate properly under all circumstances
when connected to a PBX. Any difficulties
with sending or receiving faxes should be
reported first to the company who handles
your PBX.
1
2
1
2
Extension telephone
External telephone
When you are using an external or extension
telephone, the LCD shows Telephone.
76
Telephone Services and External devices
Using external and extension
telephones
Using a Non-Brother cordless
external telephone
7
7
If your non-Brother cordless telephone is
connected to the EXT. jack of the machine
and you typically carry the cordless handset
elsewhere, it is easier to answer calls during
the Ring Delay.
Using extension telephones
7
If you answer a fax call at an extension
telephone, you can make your machine
receive the fax by pressing the Fax Receive
Code l 5 1.
If you let the machine answer first, you will
have to go to the machine so you can press
Hook to send the call to the cordless handset.
If the machine answers a voice call and
pseudo/double-rings for you to take over, you
can take the call at an extension telephone by
pressing the Telephone Answer Code # 5 1.
Using remote codes
7
Fax Receive code
7
Using an external telephone
(connected to the EXT. jack of the
machine)
If you answer a fax call on an extension
telephone, you can tell your machine to
receive it by dialing the Fax Receive Code
l 5 1. Wait for the chirping sounds then
replace the handset. (See Easy Receive
7
7
If you answer a fax call at the external
telephone, you can make the machine
receive the fax by pressing Black Start.
If you answer a fax call at the external
telephone, you can make the machine
receive the fax by pressing Black Start.
If the machine answers a voice call and
pseudo/double-rings for you to take over, you
can take the call at the external telephone by
pressing Hook.
Telephone Answer code
7
If you answer a call and no one is on
the line:
If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double) ring after the initial ring delay. If you
pick up the call on an extension telephone
you can turn the F/T ring off by pressing # 5 1
(make sure you press this between the rings).
If the machine answers a voice call and
pseudo/double-rings for you to take over, you
can take the call at the external telephone by
pressing Hook.
7
You should assume that you're receiving a
manual fax.
Press l 5 1 and wait for the chirp or until the
LCD shows Receiving, and then hang up.
Note
You can also use the Easy Receive
feature to make your machine
automatically take the call. (See Easy
77
Chapter 7
Changing the remote codes
7
The preset Fax Receive Code is l 5 1. The
preset Telephone Answer Code is # 5 1. If
you want to, you can replace them with your
own codes.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose Remote Codes.
e Press d or cto choose On(or Off).
Press OK.
f Enter the new Fax Receive Code.
Press OK.
g Press a or b to choose Deact.Code:
and enter the new Telephone Answer
Code.
Press OK.
h Press Stop/Exit.
Note
• If you are always disconnected when
accessing your external TAD remotely, try
changing the Fax Receive Code and
Telephone Answer Code to another three-
digit code (such as # # # and 9 9 9).
• Remote Codes might not work with some
telephone systems.
78
Dialing and storing numbers
8
8
Speed Dialing
8
How to Dial
8
a Press
(Phone Book).
Manual dialing
8
Press all of the digits of the fax or telephone
number.
Or, you can press
(Fax) and then
press a or b to choose Phone Book.
b Press a or b to choose Search.
Press OK.
c Do one of the following:
Press a or b to choose
Alphabetical Orderor
Numerical Order.
Press OK.
One Touch Dialing
8
8
Your machine has 3 One Touch keys where
you can store 6 fax or telephone numbers for
automatic dialing.
Press the two-digit Speed Dial
number using the dial pad. (See
d Press a or b to choose the number you
want to dial.
Press OK.
Press the One Touch key that stores the
number you want to call. (See Storing
access numbers 4 to 6, hold down Shift as
you press the One Touch key.
Note
If the LCD shows Not Registered
when you enter or search a One Touch or
Speed Dial number, a number has not
been stored at this location.
79
Chapter 8
c Press a or b to choose Send a fax.
Press OK.
Search
8
You can search for names you have stored in
the One Touch and Speed Dial memory.
d Press Black Start or Color Start.
Note
Press
(Phone Book).
Or, you can press
press a or b to choose Phone Book.
a
In Real Time Transmission the automatic
redial feature does not work when using
the scanner glass.
(Fax) and then
b Press a or b to choose Search.
Press OK.
Outgoing Call
8
c Press a or b to choose
Alphabetical Orderor
Numerical Order.
Press OK.
The last 30 numbers you sent a fax to will be
stored in the outgoing call history. You can
choose one of these numbers to fax to, add to
One Touch or Speed Dial, or delete from the
history.
Note
• Press l to make the LCD font size larger.
a Press Redial/Pause.
• Press # to make the LCD font size smaller.
You can also choose Outgoing Call
by pressing
(Fax).
d If you chose Alphabetical Orderin
letter of the name, and then press a or b
to choose the name and number you
want to call.
b Press a or b to choose the number you
want.
Press OK.
c Do one of the following:
Press OK.
To send a fax, press a or b to choose
Send a fax.
Fax Redial
8
Press OK.
If you are sending a fax manually and the line
is busy, press Redial/Pause, and then press
Black Start or Color Start to try again. If you
want to make a second call to a number you
recently dialed, you can press Redial/Pause
and choose one of the last 30 numbers from
the Outgoing Call List.
Press Black Start or Color Start.
If you want to store the number,
press a or b to choose
Add To Phone Book.
Press OK.
Redial/Pause only works if you dialed from
the control panel. If you are sending a fax
automatically and the line is busy, the
machine will automatically redial once after
five minutes.
Press a or b to choose Delete.
Press OK.
a Press Redial/Pause.
Press 1 to confirm.
b Press a or b to choose the number you
d Press Stop/Exit.
want to redial.
Press OK.
80
Dialing and storing numbers
Caller ID history
8
Note
• (USA only) If you redial from the Caller ID
history outside your area code, you must
set up your AREA CODE in advance.
This feature requires the Caller ID subscriber
service offered by many local telephone
The number, or name if available, from the
last 30 faxes and telephone calls you
• You can print the Caller ID List.
received will be stored in the Caller ID history.
You can view the list or choose one of these
numbers to fax to, add to One Touch or
Speed Dial, or delete from the history. When
the thirty-first call comes in to the machine, it
replaces information about the first call.
a Press
(Fax).
b Press a or b to choose
Caller ID hist.
Press OK.
c Press a or b to choose the number you
want.
Press OK.
8
d Do one of the following:
To send a fax, press a or b to choose
Send a fax.
Press OK.
Press Black Start or Color Start.
If you want to store the number,
press a or b to choose
Add To Phone Book.
Press OK.
Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
e Press Stop/Exit.
81
Chapter 8
c Do one of the following:
Storing numbers
8
Enter the name (up to 16 characters)
using the dial pad.
You can set up your machine to do the
following types of easy dialing: One Touch,
Speed Dial and Groups for broadcasting
faxes. When you dial a Quick Dial number,
the LCD shows the name, if you stored it, or
the number.
Press OK.
(To help you enter letters, see
To store the number without a name,
press OK.
Note
d Enter the fax or telephone number (up to
If you lose electrical power, the Quick Dial
numbers that are in the memory will not be
lost.
20 digits).
Press OK.
Note
Storing a pause
8
If you want to store an E-mail address to
use with Internet fax or Scan to E-mail
Press Redial/Pause to put a 3.5-second
pause between numbers. If you are dialing
overseas, you can press Redial/Pause as
many times as needed to increase the length
of the pause.
server, press
and then press
to E-Address. Press
FAX/TEL/MAIL, and then enter the
E-mail address and press OK. (See
a
to choose Dial Type
or to change the option
to choose
,
d
c
b
Storing One Touch Dial
numbers
8
e Press a or b to choose Complete.
Press OK.
Your machine has 3 One Touch keys where
you can store 6 fax or telephone numbers for
automatic dialing. To access numbers 4 to 6
hold down Shift as you press the One Touch
key.
f Press Stop/Exit.
Storing One Touch numbers from
Outgoing Calls
8
a Press the One Touch key where you
want to store the number.
You can store One Touch numbers from the
Outgoing Call history.
Press 1 to choose Yes.
a Press Redial/Pause.
Or, you can use the
key and choose
(Phone Book)
You can also choose Outgoing Call
by pressing
(Fax).
Set One Touch Dialto store
numbers.
b Press a or b to choose the name or
number you want to store.
Press OK.
b Do one of the following:
To add a number, press 1 using the
dial pad.
c Press a or b to choose
Add To Phone Book.
Press OK.
To exit without adding a number,
press 2 using the dial pad.
82
Dialing and storing numbers
d Press a or b to choose the 2-digit One
Touch Dial number where you want to
store the number.
d Press a or b to choose
Add To Phone Book.
Press OK.
Press OK.
e Press a or b to choose the 2-digit
One Touch location where you want to
store the number.
Note
One Touch Dial numbers begin with (for
example, l 0 2).
Press OK.
Note
e Do one of the following:
One Touch Dial numbers begin with (for
example, l 0 2).
Enter the name using the dial pad
(up to 16 characters).
Press OK.
f Do one of the following:
(To help you enter letters, see
Enter the name (up to 16 characters)
using the dial pad.
To store the number without a name,
press OK.
Press OK.
(To help you enter letters, see
f Press OK to confirm the fax or
telephone number.
To store the number without a name,
press OK.
8
g Press OK and press a or b to choose
Complete.
Press OK.
g Press OK to confirm the fax or
telephone number.
h Press Stop/Exit.
h Press a or b to choose Complete.
Press OK.
Storing One Touch numbers from the
Caller ID history
i Press Stop/Exit.
8
If you have the Caller ID subscriber service
from your telephone company you can also
store One Touch numbers from incoming
calls in the Caller ID History. (See Caller ID
Storing Speed Dial numbers
8
You can store up to 100 2-digit Speed Dial
locations with a name, and each name can
have two numbers. When you dial you will
only have to press a few keys (For example:
a Press
(Fax).
, Search, OK the two-digit number, and
Black Start or Color Start).
b Press a or b to choose
Caller ID hist.
Press OK.
a Press
(Phone Book).
b Press a or b to choose
Set Speed Dial.
Press OK.
c Press a or b to choose the number you
want to store.
Press OK.
83
Chapter 8
c Press a or b to choose the 2-digit
Speed Dial location where you want to
store the number.
Storing Speed Dial numbers from
Outgoing Calls
8
You can also store Speed Dial numbers from
the Outgoing Call history.
Press OK.
d Do one of the following:
a Press Redial/Pause.
Enter the name (up to 16 characters)
You can also choose Outgoing Call
using the dial pad.
by pressing
(Fax).
Press OK.
b Press a or b to choose the name or
number you want to store.
Press OK.
(To help you enter letters, see
To store the number without a name,
press OK.
c Press a or b to choose
Add To Phone Book.
Press OK.
e Enter the fax or telephone number (up to
20 digits).
Press OK.
d Press a or b to choose the 2-digit
Speed Dial location you want to store
the number in.
Note
Press OK.
If you want to store an E-mail address to
use with Internet fax or Scan to E-mail
Note
server, press
and then press
to E-Address. Press
a
to choose Dial Type
or to change the option
to choose
,
Speed Dial locations begin with # (for
example, # 0 2).
d
c
b
FAX/TEL/MAIL, and then enter the
E-mail address and press OK. (See
e Do one of the following:
Enter the name (up to 16 characters)
using the dial pad.
f Do one of the following:
Press OK.
Enter the second fax or telephone
(To help you enter letters, see
number (up to 20 digits).
Press OK.
To store the number without a name,
press OK.
If you do not want to store a second
number, press OK.
f Press OK to confirm the fax or
telephone number.
g Press a or b to choose Complete.
Press OK.
g Do one of the following:
Enter the second fax or telephone
h Do one of the following:
number (up to 20 digits).
To store another Speed Dial
Press OK.
If you do not want to store a second
number, press OK.
To finish the setting, press Stop/Exit.
h Press a or b to choose Complete.
Press OK.
i Press Stop/Exit.
84
Dialing and storing numbers
Storing Speed Dial numbers from the
Caller ID history
Changing One Touch or
Speed Dial names or numbers
8
8
If you have the Caller ID subscriber service
from your telephone company you can also
store Speed Dial numbers from incoming
calls in the Caller ID History. (See Caller ID
You can change or delete a One Touch or
Speed Dial number that has already been
stored.
a Press
(Phone Book).
a Press
(Fax).
b Press a or b to choose
Set One Touch Dialor
Set Speed Dial.
Press OK.
b Press a or b to choose
Caller ID hist.
Press OK.
c Press a or b to choose the number you
c Press a or b to choose the 2-digit
One Touch or Speed Dial location you
want to change.
want to store.
Press OK.
d Press a or b to choose
Add To Phone Book.
Press OK.
Press OK.
d Do one of the following:
Press a or b to choose Change.
Press OK.
e Press a or b to choose the 2-digit
Speed Dial location you want to store
the number in.
8
Press a or b to choose Delete.
Press OK.
Press OK.
f Do one of the following:
Press 1 to confirm.
Enter the name (up to 16 characters)
using the dial pad.
Press OK.
Note
(To help you enter letters, see
How to change the stored name or
number:
To store the number without a name,
press OK.
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press Clear/Back. Re-enter the
character.
g Press OK to confirm the fax or
telephone number.
h Do one of the following:
Enter the second fax or telephone
e If you want to change the name, press
number (up to 20 digits).
a or b to choose Name, then press and
c
Press OK.
enter the new name using the dial pad
(up to 16 characters).
Press OK.
If you do not want to store a second
number, press OK.
i Press a or b to choose Complete.
Press OK.
j Press Stop/Exit.
85
Chapter 8
f If you want to change the Fax/Tel
number, press a or b to choose
Setting up groups for
broadcasting
8
Fax/Tel:, then press
c
and enter the
new fax or telephone number using the
dial pad (up to 20 digits).
Groups, which can be stored on a One Touch
key or a Speed Dial location, allow you to
send the same fax message to many fax
numbers by pressing only a One Touch key
Note
For Speed Dial locations you can change
or a , Search, OK the two-digit location
and Black Start. First, you'll need to store
each fax number in a One Touch key or
Speed-Dial location. Then you can include
them as numbers in the Group. Each Group
uses up a One Touch key or Speed Dial
location. You can have up to six Groups, or
you can assign up to 204 numbers in a large
Fax/Tel1:and Fax/Tel2:.
g Do one of the following:
If you are changing a Speed Dial
If you are changing a One Touch
Group if you have 2 numbers in each location.
h Do one of the following:
Enter the second new fax or
telephone number (up to 20 digits).
Press OK.
a Press
(Phone Book).
If you do not want to change the
number, press OK.
b Press a or b to choose Setup Groups.
Press OK.
i Press a or b to choose Complete.
Press OK.
c Press a or b to choose GROUP1,
GROUP2, GROUP3, GROUP4, GROUP5or
GROUP6for the Group name where you
will store the fax numbers.
j Press Stop/Exit.
Press OK.
d Press a or b to choose the 2-digit One
Touch or Speed Dial location where you
want to store the Group.
Press OK.
e If you want to change the Group name,
press a or b to choose
Change Group Nameand press OK.
Then enter the new Group name and
press OK.
f Press a or b to choose Add Number.
Press OK.
86
Dialing and storing numbers
g To add numbers to the group, press
a or b to choose
Changing a Group name
a Press
8
(Phone Book).
Alphabetical Orderor
Numerical Orderand press OK.
Press a or b to select a number and
press OK.
b Press a or b to choose Setup Groups.
Press OK.
c Press a or b to choose the Group name
you want to change.
Note
One Touch Dial locations begin with l.
Speed Dial locations begin with #.
Press OK.
d Press a or b to choose
Change Group Name.
Press OK.
h Do one of the following:
To add another number to the group,
Note
If you are finished adding numbers to
the group, press a or b to choose
Complete.
How to change the stored name or
number:
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press Clear/Back. Re-enter the
character.
Press OK.
i Do one of the following:
To store another Group for
8
e Enter the new name (up to 16
characters) using the dial pad.
Press OK.
To finish storing Groups for
broadcasting, press Stop/Exit.
example, type NEW CLIENTS.)
Note
You can print a list of all the One Touch
and Speed Dial numbers. Group numbers
will be marked in the GROUP column.
f Press a or b to choose Complete.
Press OK.
g Press Stop/Exit.
Deleting a Group
a Press
8
(Phone Book).
b Press a or b to choose Setup Groups.
Press OK.
c Press a or b to choose the Group you
want to delete.
Press OK.
d Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
e Press Stop/Exit.
87
Chapter 8
c Enter a or b to choose
Numerical Order.
Press OK.
Deleting a number from a Group
8
a Press
(Phone Book).
b Press a or b to choose Setup Groups.
Press OK.
d Press a or b to choose #03.
Press OK.
c Press a or b to choose the Group you
want to change.
Note
Speed Dial numbers start with #.
One Touch numbers start with l.
Press OK.
d Press a or b to choose the number you
want to delete.
e Press OK to choose Send a fax.
Press OK.
Press 1 to confirm.
f Press a or b to choose Phone Book.
Press OK.
e Press a or b to choose Complete.
Press OK.
g Press a or b to choose Search.
Press OK.
f Press Stop/Exit.
h Enter a or b to choose
Numerical Order.
Press OK.
Dialing Access codes and
credit card numbers
8
i Press a or b to choose l02.
Press OK.
Sometimes you may want to choose from
several long distance carriers when you
make a call. Rates may vary depending on
the time and destination. To take advantage
of low rates, you can store the access codes
of long-distance carriers and credit card
numbers as One Touch and Speed Dial
numbers. You can store these long dialing
sequences by dividing them and setting them
up as separate One Touch and Speed Dial
numbers in any combination. You can even
include manual dialing using the dial pad.
j Press OK to choose Send a fax.
k Press Black Start or Color Start.
You will dial ‘555-7000’.
To temporarily change a number, you can
substitute part of the number with manual
dialing using the dial pad. For example, to
change the number to 555-7001 you could
press
(Phone Book), choose Search,
press 03 and then press 7001 using the dial
pad.
Note
For example, you might have stored ‘555’ on
If you must wait for another dial tone or
signal at any point in the dialing sequence,
create a pause in the number by pressing
Redial/Pause. Each key press adds a
3.5-second delay.
Speed Dial: 03 and ‘7000’ on One Touch: 02.
You can use them both to dial ‘555-7000’ if
you press the following keys:
a Press
(Phone Book).
b Press a or b to choose Search.
Press OK.
88
Printing Reports
9
9
c Press a or b to choose
Fax reports
9
Report Setting.
Press OK.
You need to set up the Transmission
Verification Report and Journal Period using
the Menu keys.
d Press a or b to choose Transmission.
e Press d or c to choose On, On+Image,
Off, Off+Image, Off2or
Off2+Image.
Transmission Verification
Report
9
Press OK.
You can use the Transmission Verification
Report as proof that you sent a fax. This
report lists the time and date of transmission
and whether the transmission was successful
(OK). If you choose Onor On+Image, the
report will print for every fax you send.
f Press Stop/Exit.
Fax Journal (activity report)
9
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or 24
hours, 2 or 7 days). If you set the interval to
Off, you can still print the report by following
The factory setting is Every 50 Faxes.
If you send a lot of faxes to the same place,
you may need more than the job number to
know which faxes you must send again.
Choosing On+Imageor Off+Imagewill print
a section of the fax's first page on the report
to help you remember.
a Press Menu.
9
When the Transmission Verification Report is
set to Offor Off+Image, the Report will
print if there is a transmission error and also if
the fax you received does not match the fax
that was sent to you (for example, if you
received a color fax in black & white, or your
fax printout is a reduced size.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Report Setting.
Press OK.
d Press a or b to choose
Journal Period.
When the Transmission Verification Report is
set to Off2or Off2+Image, the Report will
only print if there is a transmission error and
the fax wasn't sent.
Note
If you choose On+Image, Off+Imageor
Off2+Image, the image will only appear
on the Transmission Verification Report if
Real Time Transmission is set to Off. (See
a Press Menu.
b Press a or b to choose Fax.
Press OK.
89
Chapter 9
e Press d or c to choose an interval.
Press OK.
Reports
9
(If you choose 7 days, the LCD will ask
you to choose the first day for the 7-day
countdown.)
The following reports are available:
Transmission
Prints a Transmission Verification Report
for your last transmission.
6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
Help List
A help list showing how to program your
machine.
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
Quick Dial
Lists names and numbers stored in the
One Touch and Speed Dial memory, in
alphabetical or numerical order.
Fax Journal
Lists information about the last incoming
and outgoing faxes. (TX: Transmit.)
(RX: Receive.)
Every 50 Faxes
The machine will print the Journal
when the machine has stored 50
jobs.
User Settings
Lists your settings.
f Enter the time to start printing in 24-hour
Network Config
Lists your Network settings.
Caller ID hist.
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
Lists the available Caller ID information
about the last 30 received faxes and
telephone calls.
g Press Stop/Exit.
How to print a report
9
a Press Menu.
b Press a or b to choose
Print Reports.
Press OK.
c Press a or b to choose the report you
want.
Press OK.
d (Quick Dial only) Press a or b to choose
Alphabetical Orderor
Numerical Order.
Press OK.
e Press Black Start.
f Press Stop/Exit.
90
Polling
10
10
Sequential polling
(Black & White only)
Polling overview
10
10
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.
to work. Not all fax machines support polling.
a Press
(Fax).
b Press a or b to choose Polling RX.
Polling receive
10
c Press d or c to choose On(or Off).
Press OK.
Polling receive lets you call another fax
machine to receive a fax.
d Press a or b to choose Broadcasting.
Press OK.
Setup to receive polling
10
e Do one of the following:
Press a or b to choose Add Number
and enter the number using a dial
pad.
a Press
(Fax).
b Press a or b to choose Polling RX.
Press OK.
Press a or b to choose Phone Book
and OK. Press a or b to choose
Alphabetical Orderor
c Press d or c to choose On(or Off).
Press OK.
10
Numerical Orderand OK. Press
a or b to select a number and OK.
d Enter the fax number you are polling.
e Press Black Start or Color Start.
The LCD shows Dialing.
Note
One Touch Dial locations begin with l.
Speed Dial locations begin with #.
f After you have entered all the fax
a or b to choose Complete.
Press OK.
g Press Black Start.
The machine polls each number or
Group number in turn for a document.
Press Stop/Exit while the machine is dialing
to cancel the polling process.
To cancel all sequential polling receive jobs,
91
Chapter 10
Polled transmit
(Black & White only)
10
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
Set up for polled transmit
10
a Press
(Fax).
b Load your document.
c Press a or b to choose Polled TX.
d Press d or c to choose On(or Off).
Press OK.
e Press a or b to choose any settings you
want to change.
Press OK.
After each setting is accepted, you can
continue to change more settings.
f Press Black Start.
g If you are using the scanner glass, the
LCD will prompt you to choose one of
the following options.
Press 1 to send another page.
Press 2 or Black Start to send the
document.
h Place the next page on the scanner
each additional page.
Your machine will automatically send
the fax.
92
Making copies
11
11
When the option you want is highlighted,
press OK.
How to copy
11
Note
Entering Copy mode
11
• The default setting is Fax mode. You can
change the amount of time that the
machine stays in Copy mode after the last
copy operation. (See Mode Timer
When you want to make a copy, press
(Copy) to illuminate it in blue.
• Book Copyand Watermark Copy
features are supported by technology
from Reallusion, Inc.
The LCD shows:
Making a single copy
11
1
01
a Press
(Copy).
Quality
Normal
100%
Enlarge/Reduce
Ratio:
b Load your document.
Tray Select
Tray#1
COPY
Copy
Press Start
c Press Black Start or Color Start.
1
No. of Copies
You can enter the number of copies you want
by using the dial pad.
Making multiple copies
11
Press a or b to scroll through the Copy key
options.
You can make up to 99 copies.
a Press
(Copy).
b Load your document.
c Enter the number of copies you want.
d Press Black Start or Color Start.
Note
To sort the copies, press a or b to choose
Stop copying
11
To stop copying, press Stop/Exit.
94
Making copies
a Press
(Copy).
Copy settings
11
b Load your document.
You can change the copy settings temporarily
for the next copy.
c Enter the number of copies you want.
d Press a or b to choose Quality.
These settings are temporary, and the
machine returns to its default settings
1 minute after copying, unless you have set
the Mode Timer to 30 seconds or less. (See
e Press d or c to choose Fast, Normalor
Best.
Press OK.
If you have finished choosing settings, press
Black Start or Color Start.
f If you do not want to change additional
settings, press Black Start or
Color Start.
If you want to choose more settings, press
a or b.
Note
Enlarging or reducing the
image copied
You can save some of the settings that
you use most often by setting them as
default. These settings will stay until you
change them again. (See Setting your
11
You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust the size automatically to
the paper size you set.
Changing copy quality
11
a Press
(Copy).
You can choose from a range of quality. The
factory setting is Normal.
b Load your document.
c Enter the number of copies you want.
Fast
Fast copy speed and lowest amount of ink
used. Use to save time printing
documents to be proof-read, large
documents or many copies.
d Press a or b to choose
Enlarge/Reduce.
11
e Press d or c to choose Enlarge,
Reduce, Fit to Pageor
Custom(25-400%).
Normal
Normal is the recommended mode for
ordinary printouts. This produces good
copy quality with good copy speed.
Press OK.
f Do one of the following:
Best
If you chose Enlargeor Reduce,
press OK and press d or c to choose
the enlargement or reduction ratio
you want.
Use best mode to copy precise images
such as photographs. This provides the
highest resolution and slowest speed.
If you chose Custom(25-400%),
press OK and then enter an
enlargement or reduction ratio from
25%to 400%.
If you chose 100%or Fit to Page,
95
Chapter 11
Making N in 1 copies or a
poster (page layout)
198% 4"x6"iA4
186% 4"x6"iLTR
142% LTRiLGR
104% EXEiLTR
97% LTRiA4
11
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
The 1 to 2 feature copies one Ledger or A3
size page onto two Letter or A4 size pages. If
you use this setting, use the scanner glass.
93% A4iLTR
83% LGLiA4
78% LGLiLTR
64% LGRiLTR
46% LTRi4"x6"
Fit to Page
Custom(25-400%)
You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
g If you do not want to change additional
settings, press Black Start or
Color Start.
Important
Please make sure paper size is set to
Letter, Ledger, A4 or A3.
Note
You cannot use the Enlarge/Reduce
setting with the N in 1 and Poster features.
• Page LayoutOptions are not available
with Enlarge/Reduce.
If you are producing multiple color copies,
N in 1 copy is not available.
• Fit to Pageoptions is not available
with Page Layout, Book Copyand
Watermark Copy.
(P)means Portrait and (L)means
Landscape.
• Fit to Pagedoes not work properly
when the document on the scanner glass
is skewed more than 3 degrees. Using the
document guidelines on the left and top,
place your document in the upper left
hand corner, with the document face down
on the scanner glass.
You can only make one poster copy at a
time.
Note
Skew Adjustmentis not available with
the Posterand 1 to 2options.
• Fit to Pageis not available for a Legal
a Press
(Copy).
size document.
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Page Layout.
96
Making copies
e Press d or c to choose Off(1 in 1),
2 in 1 (P), 2 in 1 (L),
4 in 1 (P), 4 in 1 (L), 1 to 2,
Poster(2x2)or Poster(3x3).
Press OK.
If you are copying from the ADF, insert the
document face up in the direction shown
below:
2 in 1 (P)
If you chose 2 in 1or
Poster(2x2)with Ledger or A3, go to
document.
2 in 1 (L)
If you choose another setting, go to
f Do one of the following:
1 to 2
If you chose 2 in 1 (P)or
2 in 1 (L), press b to choose
Layout Format. Press d or c to
choose LGRx2 i LGRx1,
4 in 1 (P)
LTRx2 i LGRx1, A3x2 i A3x1or
A4x2 i A3x1.
If you chose Poster(2x2), press b
to choose Layout Format. Press
d or c to choose LGRx1 i LGRx4,
LTRx1 i LGRx4, A3x1 i A3x4or
A4x1 i A3x4.
4 in 1 (L)
g If you do not want to change additional
settings, press Black Start or
Color Start to scan the page.
If you are making a poster or placed the
document in the ADF, the machine
scans the pages and starts printing.
If you are using the scanner glass, go
11
h After the machine scans the page,
press 1 to scan the next page.
i Place the next page on the scanner
glass.
Press OK.
the layout.
j After all the pages have been scanned,
press 2 to finish.
Note
If photo paper has been chosen in the
Paper Type setting for N in 1 copies, the
machine will print the images as if Plain
paper had been chosen.
97
Chapter 11
If you are copying from the scanner glass,
place the document face down in the
direction shown below:
Sorting copies using the ADF
11
You can sort multiple copies. Pages will be
stacked in the order 123, 123, 123, and so on.
2 in 1 (P)
a Press
(Copy).
2 in 1 (L)
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Stack/Sort.
1 to 2
e Press d or c to choose Sort.
Press OK.
f If you do not want to change additional
settings, press Black Start or
Color Start.
4 in 1 (P)
Note
Page Layoutis not available with Sort.
4 in 1 (L)
Poster (2 x 2)
You can make a poster size copy of a
photograph.
Poster (3 x 3)
You can make a poster size copy of a
photograph.
98
Making copies
Adjusting Brightness and
Contrast
Paper Options
11
11
Paper Type
11
Brightness
11
If you are copying on special paper, set the
machine for the type of paper you are using to
get the best print quality.
You can adjust the copy brightness to make
copies darker or lighter.
a Press
(Copy).
a Press
(Copy).
b Load your document.
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Paper Type.
c Enter the number of copies you want.
d Press a or b to choose Brightness.
e Press d or c to choose Plain Paper,
Inkjet Paper, Brother BP71,
Other Glossyor Transparency.
Press OK.
e Press d to make a darker copy or press
c to make a lighter copy.
Press OK.
f If you do not want to change additional
settings, press Black Start or
Color Start.
f If you do not want to change additional
settings, press Black Start or
Color Start.
Contrast
11
Paper Size
11
You can adjust the copy contrast to help an
image look sharper and more vivid.
If copying on paper other than Letter size, you
will need to change the paper size setting.
You can copy only on Ledger, A3, Letter,
Legal, A4, A5 or Photo 4 in. × 6 in.
(10 cm × 15 cm) paper.
a Press
(Copy).
11
b Load your document.
a Press
(Copy).
c Enter the number of copies you want.
d Press a or b to choose Contrast.
b Load your document.
e Press c to increase the contrast or press
d to decrease the contrast.
Press OK.
c Enter the number of copies you want.
d Press a or b to choose Paper Size.
e Press d or c to choose Letter, Legal,
Ledger, A4, A5, A3or 4"x6".
Press OK.
f If you do not want to change additional
settings, press Black Start or
Color Start.
f If you do not want to change additional
settings, press Black Start or
Color Start.
99
Chapter 11
Tray Select
11
Note
You can change the tray that will be used for
next copy only. To change the default tray
• Skew Adjustmentis not available with
Poster, 1 to 2, Book Copyand
Watermark Copy.
• You cannot use this setting with Ledger,
A3 or paper that is smaller than
a Make sure you are in Copy mode.
b Load your document.
2.52 in. × 3.58 in. (64 mm × 91 mm).
• This setting is only available for paper that
is rectangular or square.
c Enter the number of copies you want.
d Press a or b to choose Tray Select.
• You cannot use this setting with a thick
document, such as a book.
e
Press
Press OK.
d
or
c
to choose Tray#1or Tray#2
.
• Skew Adjustment is only available if the
document is skewed by less than 3
degrees.
f If you do not want to change additional
settings, press Black Start or
Color Start.
Book Copy
11
Skew Adjustment
11
Book copy corrects dark borders and skew
when copying from the scanner glass. Your
machine can correct the data automatically or
you can make specific corrections.
If your copy is scanned skewed, your
machine can correct the data automatically.
This setting is only available when using the
scanner glass.
a Press
(Copy).
a Press
(Copy).
b Load your document.
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Book Copy.
e Do one of the following:
c Enter the number of copies you want.
d
Press
a
or
b
to choose Skew Adjustment
.
If you want to correct the data
yourself, press d or c to choose
On(Preview).
e Press d or c to choose Auto(or Off).
Press OK.
f
If you do not want to change additional
settings, press Black Start or Color Start
Press OK.
.
Press Black Start or Color Start
If you want the machine to correct
the data automatically, press d or c
f Adjust the skewed data using # or l.
Remove the shadows by using a or b.
g If you have finished making corrections,
press Black Start or Color Start.
100
Making copies
Using media cards or a USB Flash
memory drive data
Note
11
Book Copyis not available with
Page Layout
Skew Adjustmentand
Watermark Copy
,
Sort, Fit to Page,
a Press
(Copy).
.
b Load your document.
c Enter the number of copies you want.
Watermark Copy
11
d Press a or b to choose
Watermark Copy.
Press OK.
You can place a logo or text into your
document as a Watermark. You can select
one of the template watermarks
(CONFIDENTIAL, DRAFT, or COPY), data
from your media cards or USB Flash memory
drive, or scanned data.
e Press d or c to choose On.
f Press a or b to choose
Current Setting.
Press OK.
Note
Watermark Copyis not available with
Fit to Page, Page Layout,
Skew Adjustmentand Book Copy.
g Press a or b to choose Media. Insert a
media card or USB Flash memory drive.
h Press OK and then press d or c to
choose the data you want to use for the
watermark.
Using template data
11
a Press
(Copy).
i Press OK and change any additional
settings from the options shown on the
LCD.
b Load your document.
c Enter the number of copies you want.
j If you do not want to change additional
settings, press Black Start or
Color Start.
d Press a or b to choose
Watermark Copy.
Press OK.
11
CAUTION
e Press d or c to choose On.
DO NOT take out the memory card or USB
Flash memory drive while Photo Capture
is blinking to avoid damaging the card, USB
Flash memory drive or data stored on the
card.
f Press a or b to choose
Current Setting.
Press OK.
g Press a or b to choose Template.
Press OK.
h Change the settings from the options
shown on the LCD if you need.
i If you do not want to change additional
settings, press Black Start or
Color Start.
101
Chapter 11
Using a scanned paper document as
your watermark
Setting your changes as the
new default
11
11
a Press
(Copy).
You can save the copy settings for Quality,
Enlarge/Reduce, Tray Select,
Brightness, Contrast, Page Layoutor
Skew Adjustmentthat you use most often
by setting them the default settings. These
b Enter the number of copies you want.
c Press a or b to choose
Watermark Copy.
Press OK.
settings will stay until you change them again.
a Press
(Copy).
d Press d or c to choose On.
b Press a or b to choose your new setting.
Press OK.
e Press a or b to choose
Current Setting.
Press OK.
Repeat this step for each setting you
want to change.
f Press a or b to choose Scan. Press OK.
Then place the page that you want to
use for the watermark on the scanner
glass.
c After changing the last setting, press
a or b to choose Set New Default.
Press OK.
d Press 1 to choose Yes.
e Press Stop/Exit.
g Press Black Start or Color Start.
h Take out the watermark document you
scanned and load the document you
want to copy.
Restoring all settings to the
factory settings
11
i Press d or c to change the
Transparencyof the watermark.
Press OK.
You can restore all the settings you have
changed to the factory settings. These
j If you do not want to change any
additional settings, press Black Start or
Color Start.
settings will stay until you change them again.
a Press
(Copy).
Note
b Press a or b to choose
Factory Reset.
Press OK.
You cannot enlarge or reduce the
scanned watermark.
c Press 1 to choose Yes.
d Press Stop/Exit.
102
Making copies
‘Out of Memory’
message
11
If the Out of Memorymessage appears
while scanning document, press Stop/Exit to
cancel or Black Start or Color Start to copy
the scanned pages.
You will need to clear some jobs from the
memory before you can continue.
To free up extra memory, do the following:
Print the faxes that are in the memory.
When you get an Out of Memory
message, you may be able to make copies if
you first print incoming faxes in the memory to
restore the memory to 100%.
11
103
Chapter 11
104
®
PhotoCapture Center :
Printing photos from a memory
card or USB Flash memory drive
12
12
®
Using a memory card or USB
Flash memory drive
PhotoCapture Center
Operations
12
12
Your Brother machine has media drives
(slots) for use with popular digital camera
Printing from a memory card
or USB Flash memory drive
without a PC
®
®
media: CompactFlash , Memory Stick ,
Memory Stick Pro™, SD, SDHC, xD-Picture
Card™ and USB Flash memory drives.
12
Even if your machine is not connected to your
computer, you can print photos directly from
digital camera media or a USB Flash memory
CompactFlash®
Memory Stick®
Memory Stick Pro™
Scanning to memory cards or
USB Flash memory drive
without a PC
12
SD, SDHC
xD-Picture Card™
You can scan documents and save them
directly to a memory card or USB Flash
memory drive. (See Scan to a memory card
0.87 in. (22 mm)
or less
0.43 in. (11 mm)
or less
Using PhotoCapture Center®
from your computer
USB Flash memory drive
12
miniSD™ can be used with a miniSD™
You can access a memory card or USB Flash
memory drive that is inserted in the front of
the machine from your computer.
adapter.
microSD can be used with a microSD
adapter.
®
®
(See PhotoCapture Center for Windows or
Memory Stick Duo™ can be used with a
®
Memory Stick Duo™ adapter.
Remote Setup & PhotoCapture Center for
®
Macintosh in the Software User's Guide on
Memory Stick Pro Duo™ can be used with
the CD-ROM.)
a Memory Stick Pro Duo™ adapter.
Memory Stick Micro(M2) can be used with
a Memory Stick Micro(M2) adapter.
Adapters are not included with the machine.
Contact a third party supplier for adapters.
®
The PhotoCapture Center feature lets you
print digital photos from your digital camera at
high resolution to get photo quality printing.
106
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
Please be aware of the following:
Memory cards or a USB Flash
memory drive folder structure
When printing the INDEX or IMAGE, the
12
®
PhotoCapture Center will print all the
To avoid errors, remember the following
points:
valid images, even if one or more images
have been corrupted. The corrupted
image will not be printed.
The image file extension must be .JPG
(Other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
(memory card users)
Your machine is designed to read memory
cards that have been formatted by a digital
camera.
®
Walk-up PhotoCapture Center printing
must be performed separately from
When a digital camera formats a memory
card it creates a special folder into which it
copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
®
PhotoCapture Center operations using
the PC. (Simultaneous operation is not
available.)
IBM Microdrive™ is not compatible with
the machine.
The machine can read up to 999 files on a
memory card or USB Flash memory drive.
®
CompactFlash Type II is not supported.
This product supports xD-Picture Card™
Type M / Type H.
The DPOF file on the memory cards must
be in a valid DPOF format. (See DPOF
(USB Flash memory drive users)
This machine supports USB Flash
memory drives that has been formatted by
®
Windows .
12
107
Chapter 12
Photo Capture key lights:
Getting started
12
Firmly put a memory card or USB Flash
memory drive into the proper slot.
Photo Capture light is on, the memory
card or USB Flash memory drive is
properly inserted.
1
2 3 4 5
Photo Capture light is off, the memory
card or USB Flash memory drive is not
properly inserted.
1
USB Flash memory drive
2
3
CompactFlash®
SD, SDHC
Photo Capture light is blinking, memory
card or USB Flash memory drive is being
read or written to.
4
5
Memory Stick®, Memory Stick Pro™
xD-Picture Card™
CAUTION
CAUTION
DO NOT unplug the power cord or remove
the media from the media drive (slot) or
USB direct interface while the machine is
reading or writing to the media (the
Photo Capture key is blinking). You will
lose your data or damage the card.
The USB direct interface supports only a
USB Flash memory drive, a PictBridge
compatible camera, or a digital camera that
uses the USB mass storage standard. Any
other USB devices are not supported.
The machine can only read one device at a
time so do not put more than one device in
the machine at a time.
108
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
Entering PhotoCapture mode
12
Print Images
12
After you insert the memory card or USB
Flash memory drive, press the
View Photo(s)
12
(Photo Capture) key to illuminate it in
blue and display the PhotoCapture options on
the LCD.
You can preview your photos on the LCD
before you print them. If your photos are large
files there may be a delay before each photo
is displayed on the LCD.
The LCD shows:
View Photo(s)
View pphotooss on the LCD
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
Print IIndex
and select tthe immages
Print PPhotos
you want to
Enhance Photos
print.
Search bby Date
Print AAll Photos
Press
(Photo Capture).
PHOTO
Select & Press
OK
b Press a or b to choose
View Photo(s).
Press OK.
Press a or b to scroll through the
PhotoCapture key options.
c Press d or c to choose your photo.
Note
Instead of scrolling through your photos,
you can use the dial pad to enter the
number of the image from the index page.
d Press a or b to increase or decrease the
number of copies.
Note
If your digital camera supports DPOF
have chosen all the photos.
12
Note
When the option you want is highlighted,
press OK.
Press Clear/Back to go back to the
previous level.
f After you have chosen all the photos, do
one of the following:
Press OK and change the print
If you do not want to change any
settings, press Color Start to print.
109
Chapter 12
d Do one of the following:
Press or to choose Paper Type
and press
paper you are using, Plain Paper
Print Index (Thumbnails)
12
a
b
d
,
,
®
or
c
to choose the type of
The PhotoCapture Center assigns numbers
for images (such as No.1, No.2, No.3, and so
on).
Inkjet Paper
,
.
Brother BP71or
Other Glossy
Press OK.
Press a or b to choose Paper Size
and press d or c to choose the paper
size you are using, Letteror A4.
Press OK.
®
The PhotoCapture Center does not
If you do not want to change the
recognize any other numbers or file names
that your digital camera or computer has
used to identify the pictures. You can print a
thumbnail page. This will show all the pictures
on the memory card or USB Flash memory
drive.
e Press Color Start to print.
Print Photos
12
Before you can print an individual image, you
have to know the image number.
Note
Only file names that are 8 characters or
less will be printed correctly on the index
sheet.
a
Make sure you have put a memory card or
USB Flash memory drive in the proper slot.
Press (Photo Capture).
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(Photo Capture).
c Press a or b to choose Print Photos.
Press OK.
b Press a or b to choose Print Index.
Press OK.
d Enter the image number that you want to
print from the Index page (Thumbnails).
Press OK.
c Press a or b to choose
Layout Format. Press d or c to
choose 6 Images/Lineor
5 Images/Line.
e
Repeat step
the image numbers that you want to print.
until you have entered all
Press OK.
Note
•
You can enter multiple numbers at one time
by using the key for a comma or the key
for a hyphen. For example, Enter
to print images No.1, No.3 and No.6.
Enter to print images No.1 to No.5.
l
#
1
,
l
,
3
,
l,
6
1
,
#,
5
5 Images/Line 6 Images/Line
• You can enter up to 12 characters
(including commas) for the image
numbers you want to print.
Print time for 5 images/Line will be
slower than 6 images/Line, but the
quality is better.
110
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
f After you have chosen all the image
Enhance Photos
12
numbers, press OK again.
You can edit and add effects to your photos
and view them on the LCD before printing.
g Enter the number of copies you want
using the dial pad.
Note
h Do one of the following:
• After adding each effect, you can enlarge
the view of the image by pressing l. To go
back to the original size, press l again.
Change the print settings. (See
If you do not want to change any
settings, press Color Start to print.
• The Enhance Photos feature is supported
by technology from Reallusion,
Inc.
Auto Correct
12
Auto Correct is available for most photos. The
machine decides the suitable effect for your
photo.
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
Press
(Photo Capture).
b Press a or b to choose
Enhance Photos.
Press OK.
c Press d or c to choose your photo.
Press OK.
d Press a or b to choose Auto Correct.
Press OK.
12
e Press OK and a or b to increase or
decrease the number of copies.
f Do one of the following.
Press OK and change the print
If you do not want to change any
settings, press Color Start to print.
Note
If Remove Red-Eyeappears on the LCD,
press # to remove red-eye from your
photo.
111
Chapter 12
Enhance Skin-Tone
12
Enhance Scenery
12
Enhance Skin-Tone is best used for adjusting
portrait photographs. It detects human skin
color in your photos and adjusts the image.
Enhance Scenery is best used for adjusting
landscape photographs. It highlights green
and blue areas in your photo, so that the
landscape looks more sharp and vivid.
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(Photo Capture).
Press
(Photo Capture).
b Press a or b to choose
Enhance Photos.
Press OK.
b Press a or b to choose
Enhance Photos.
Press OK.
c Press d or c to choose your photo.
Press OK.
c Press d or c to choose your photo.
Press OK.
d Press a or b to choose
Enhance Skin-Tone.
Press OK.
d Press a or b to choose
Enhance Scenery.
Press OK.
Note
Note
You can also adjust the effect level
manually, by pressing a or b.
You can also adjust the effect level
manually, by pressing a or b.
e Press OK and a or b to increase or
decrease the number of copies.
e Press OK and a or b to increase or
decrease the number of copies.
f Do one of the following.
f Do one of the following.
Press OK and change the print
Press OK and change the print
If you do not want to change any
settings, press Color Start to print.
If you do not want to change any
settings, press Color Start to print.
112
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
Remove Red-Eye
12
Monochrome
12
The machine detects eyes in your photos and
will remove red-eye from your photo.
You can convert your photo to black & white.
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
Note
There are some cases when red-eye may
not be removed.
Press
(Photo Capture).
• When the face is too small.
b Press a or b to choose
Enhance Photos.
Press OK.
• When the face is turned too far up,
down, left or right.
c Press d or c to choose your photo.
Press OK.
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
d Press a or b to choose Monochrome.
Press OK.
Press
(Photo Capture).
b Press a or b to choose
Enhance Photos.
Press OK.
e Press OK and a or b to increase or
decrease the number of copies.
f Do one of the following.
c Press d or c to choose your photo.
Press OK.
Press OK and change the print
d Press a or b to choose
Remove Red-Eye.
Press OK.
If you do not want to change any
settings, press Color Start to print.
When Remove Red-Eyeis
successful, the photo after effect is
shown. The adjusted part is shown in
a red frame.
When Remove Red-Eyeis
unsuccessful,
Unable to Detect.is shown.
12
Press 3 to go back to the previous
level.
Note
Press # to try Remove Red-Eyeonce
again.
e Press OK and a or b to increase or
decrease the number of copies.
f Do one of the following.
Press OK and change the print
If you do not want to change any
settings, press Color Start to print.
113
Chapter 12
Sepia
12
Search by Date
12
You can convert the color of your photo to
sepia.
You can find your photos based on date.
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
Press
(Photo Capture).
Press
(Photo Capture).
b Press a or b to choose
Search by Date.
Press OK.
b Press a or b to choose
Enhance Photos.
Press OK.
c Press a or b to choose the date that you
want to search from.
c Press d or c to choose your photo.
Press OK.
Press OK.
d Press a or b to choose Sepia.
Press OK.
d Press d or c to choose your photo.
Note
e Press OK and a or b to increase or
decrease the number of copies.
You can view photos with other dates by
pressing d or c continuously. Press d to
view an older photo and c to view a newer
photo.
f Do one of the following.
Press OK and change the print
e Press a or b to increase or decrease the
If you do not want to change any
settings, press Color Start to print.
number of copies.
have chosen all your photos.
g After you have chosen all your photos,
do one of the following:
Press OK and change the print
If you do not want to change any
settings, press Color Start to print.
114
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
Print All Photos
12
Slide show
12
You can print all the photos on your memory
card.
You can view all your photos on the LCD
using Slide show. You can also choose a
photo during the operation.
Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
a
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
Press
(Photo Capture).
Press
(Photo Capture).
b Press a or b to choose
Print All Photos.
Press OK.
b Press a or b to choose Slide show.
Press OK.
c Enter the number of copies you want
c Press Stop/Exit to finish Slide show.
using the dial pad.
Printing a photo during a Slide show
12
d Do one of the following:
Change the print settings. (See
a Press OK to stop at one image while
Slide show is operating.
If you do not want to change any
settings, press Color Start to print.
b Press a or b to increase or decrease the
number of copies.
c Do one of the following:
Press OK and change the print
If you do not want to change any
settings, press Color Start to print.
12
115
Chapter 12
Trimming
12
DPOF printing
12
You can trim your photo and print a part of the
image.
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
Note
If your photo is very small or an irregular
shape you may not be able to trim the
photo. The LCD will display
Image Too Small.or
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
Image Too Long.
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
®
When the memory card (CompactFlash ,
®
Press
(Photo Capture).
Memory Stick , Memory Stick Pro™, SD,
SDHC or xD-Picture Card™) with DPOF
information is put into your machine, you can
print the chosen image easily.
b Press a or b to choose Trimming.
Press OK.
c Press d or c to choose your photo.
Press OK.
a Make sure you have put a memory card
in the proper slot.
Press
(Photo Capture). The
d Adjust the red frame on your photo.
The part inside of the red frame will be
printed.
machine will ask you if you want to use
DPOF setting.
Press l or # to enlarge or reduce the
b Press 1 to choose Yes.
c Do one of the following:
frame size.
Press each arrow key to move the
Change the print settings. (See
position of the frame.
Press 0 to rotate the frame.
If you do not want to change any
settings, press Color Start to print.
Press OK when you have finished
the frame setting.
Note
e Press a or b to increase or decrease the
An Invalid DPOF File error can occur if the
number of copies.
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support website or accompanying
documentation.
f Do one of the following:
Press OK and change the print
If you do not want to change any
settings, press Color Start to print.
116
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
®
PhotoCapture Center print settings
12
You can change the print settings temporarily for the next printing.
These settings are temporary, and the machine returns to its default settings 3 minutes after
Note
You can save the print settings you use most often by setting them as default. (See Setting
0001
Print Setting
Print Quality
Paper Type
Paper Size
Print Size
1
Photo
Other Glossy
x
4" 6"
Max. Size
0
Brightness
Print
Press Start
PHOTO
1
No. of prints
(For View Photo(s), Search by Date, Slide Show)
You can see the total number of photos that will be printed.
(For Print All Photos, Print Photos, Enhance Photos, Trimming)
You can see the number of copies of each photo that will be printed.
(For DPOF printing) This does not appear.
Menu Selections
Options 1
Options 2
Page
Print Quality
Normal/Photo
—
118
(Does not appear for
DPOF printing)
Paper Type
Plain Paper/Inkjet Paper/
Brother BP71/Other Glossy
—
118
Paper Size
4"x 6"/5"x 7"/Letter/
Ledger/A4/A3
(When A4 or Letter is chosen)
12
3"x 4"/3.5"x 5"/
4"x 6"/ 5"x 7"/
6"x 8"/Max. Size
Brightness
—
—
119
119
Light
Dark
(Does not appear
when
Enhance Photosis
chosen.)
Contrast
(Does not appear
when
Enhance Photosis
chosen.)
117
Chapter 12
Menu Selections
Options 1
Options 2
Page
True2Life
On/Off
—
White Balance
(Does not appear
when
Sharpness
Enhance Photosis
chosen.)
Color Density
Exit
Cropping
On/Off
On/Off
On/Off
—
—
—
Borderless
Print Date
(Does not appear when
DPOF Print is chosen.)
Set New Default Yes/No
—
—
Factory Reset
Yes/No
Paper and print size
12
Print Quality
12
a Press a or b to choose Paper Size.
a Press a or b to choose
Print Quality.
b Press d or c to choose the paper size
you are using, 4"x 6", 5"x 7",
Letter, Ledger, A4or A3.
Press OK.
b Press d or c to choose Normalor
Photo.
Press OK.
c If you chose Letter or A4, press d or c to
choose the Print Size.
c If you do not want to change additional
settings, press Color Start to print.
Example: Printed Position for Letter paper
1
2
3
3"x 4"
3.5"x 5"
4"x 6"
Paper options
12
Paper Type
12
a Press a or b to choose Paper Type.
b Press d or c to choose the paper type
you are using, Plain Paper,
Inkjet Paper, Brother BP71or
Other Glossy.
4
5
6
Max. Size
5"x 7"
6"x 8"
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
d If you do not want to change additional
settings, press Color Start to print.
118
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
c Press a or b to choose
White Balance, Sharpnessor
Color Density.
Adjusting Brightness,
Contrast and Color
12
d Press d or c to adjust the degree of the
Brightness
12
setting.
Press OK.
a Press a or b to choose Brightness.
e Do one of the following:
b Press d to make a darker print or press
c to make a lighter print.
Press OK.
If you want to customize another
color enhancement, press a or b to
choose another option.
c If you do not want to change additional
settings, press Color Start to print.
If you want to change other settings,
press a or b to choose Exit, and
then press OK.
Contrast
12
f If you do not want to change additional
settings, press Color Start to print.
You can choose the contrast setting. More
contrast will make an image look sharper and
more vivid.
Note
• White Balance
a Press a or b to choose Contrast.
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will effect the
appearance of white. The white areas of a
picture may be slightly pink, yellow or
some other color. By using this setting,
you can correct that effect and bring the
white areas back to pure white.
b Press c to increase the contrast or press
d to decrease the contrast.
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
®
Color Enhancement (True2Life )
12
• Sharpness
You can turn on the color
This setting enhances the detail of an
image, similar to adjusting the fine focus
on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
®
enhancement(True2Life ) feature to print
more vivid images. Printing time will be
slower.
12
a Press a or b to choose True2Life.
Press OK.
• Color Density
This setting adjusts the total amount of
color in the image. You can increase or
decrease the amount of color in an image
to improve a washed out or weak picture.
b Do one of the following:
If you want to customize the White
Balance, Sharpness or Color
Density, press d or c to choose On,
If you do not want to customize,
press d or c to choose Off.
119
Chapter 12
Cropping
12
Borderless printing
12
If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will automatically be cropped.
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
The factory setting is On. If you want to print
the whole image, turn this setting to Off.
a Press a or b to choose Borderless.
b Press d or c to choose Off(or On).
Press OK.
a Press a or b to choose Cropping.
b Press d or c to choose Off(or On).
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
c If you do not want to change additional
settings, press Color Start to print.
Print Date
12
Cropping: On
12
You can print the date if it is already in the
data on your photo. The date will be printed
on the lower right corner. If the data doesn’t
have the date information, you cannot use
this function.
a Press a or b to choose Print Date.
Cropping: Off
12
b Press d or c to choose On(or Off).
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
Note
The DPOF setting on your camera must
be turned on to use the Print Date feature.
120
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
Setting your changes as the
new default
Scan to a memory card
or USB Flash memory
drive
12
You can save the print settings you use most
often by setting them as the default settings.
These settings will stay until you change
them again.
12
Entering Scan mode
12
a Press a or b to choose your new setting.
Press OK.
When you want to scan to a memory card or
USB Flash memory drive, press
Repeat this step for each setting you
want to change.
(Scan).
The LCD shows:
b After changing the last setting, press
a or b to choose Set New Default.
Press OK.
Scan to EE-mail
Scan a ddocumeent dirrectly
Scan to Image
to a media ccard oor USB
Scan to OCR
flash meemory.
Scan to File
Scan to Media
c Press 1 to choose Yes.
d Press Stop/Exit.
SCAN
Select & Press
OK
Press a or b to choose Scan to Media.
Press OK.
Restoring all settings to the
factory settings
12
If you are not connected to your computer
only the Scan to Media selection will appear
on the LCD.
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
®
®
(See Scanning for Windows or Macintosh
in the Software User’s Guide on the CD-ROM
for details about the other menu options.)
a Press a or b to choose
Factory Reset.
Press OK.
How to scan to a memory card
or USB Flash memory drive
b Press 1 to choose Yes.
c Press Stop/Exit.
12
12
You can scan black & white and color
documents into a memory card or USB Flash
memory drive. Black & white documents will
be stored in PDF (*.PDF) or TIFF file formats
(*.TIF). Color documents may be stored in
PDF (*.PDF) or JPEG (*.JPG) file formats.
The factory setting is Color 150 dpiand
the default file format is PDF. File names
default to the current date that you set using
the control panel keys. (For details, see Quick
Setup Guide.) For example, the fifth image
scanned on July 1, 2009 would be named
07010905.PDF. You can change the color
and quality.
121
Chapter 12
f Press d or c to choose
Color 150 dpi, Color 300 dpi,
Color 600 dpi, B/W 200x100 dpi
or B/W 200 dpi.
Quality
Selectable File
Format
Color 150 dpi
Color 300 dpi
Color 600 dpi
JPEG/ PDF
JPEG/ PDF
JPEG/ PDF
Press OK.
g Do one of the following.
B/W 200x100 dpi TIFF/ PDF
B/W 200 dpi
TIFF/ PDF
Press Black Start or Color Start to
start scanning without changing
additional settings.
®
a Insert a CompactFlash , Memory
®
Stick , Memory Stick Pro™, SD, SDHC,
xD-Picture Card™ or USB Flash
memory drive into your machine.
h Press a or b to choose File Type.
Press d or c to choose JPEG, PDFor
TIFF.
Press OK.
CAUTION
DO NOT take out the memory card while
Photo Capture is blinking to avoid damaging
the card or data stored on the card.
Note
• If you chose color in the resolution setting,
you cannot choose TIFF.
• If you chose black & white in the resolution
setting, you cannot choose JPEG.
Load your document.
b
i Do one of the following.
c Press
(Scan).
To change the file name, go to
d Press a or b to choose
Scan to Media.
Press OK.
Press Black Start or Color Start to
start scanning without changing
additional settings.
e Do one of the following.
To change the quality, press a or b to
choose Quality.
j The file name is set automatically
however, you can set a name of your
choice using the dial pad. Press a or b to
choose File Name. Enter the new
You can only change the first 6 digits.
Press OK.
Press Black Start or Color Start to
start scanning without changing
additional settings.
Note
Note
If you are using the scanner glass of the
machine you can change the glass scan
size.
Press Clear/Back to delete the current
name.
Press a or b to choose Glass ScanSize
and d or c to choose Letter, Legal,
Ledger, A3or A4.
k Press Black Start or Color Start.
122
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
Glass Scan Size
12
How to set a new default
12
To scan a Legal, Ledger, A3 or A4 size
document, you need to change the
Glass ScanSizesetting. The default
setting is Letter.
You can set your own default setting.
a Press
(Scan).
b Press a or b to choose
Scan to Media.
Press OK.
a Press
(Scan).
b Press a or b to choose
Scan to Media.
Press OK.
c Press a or b to choose
Set New Default. Press 1 to choose
Yes.
c Press a or b to choose
Glass ScanSize.
d Press Stop/Exit.
d Press d or c to choose Letter, Legal,
Ledger, A3or A4.
How to reset factory setting
12
Press OK.
You can restore the factory settings.
Note
a Press
(Scan).
• You can save the setting you use most
often by setting it as the default. (See
b Press a or b to choose
Scan to Media.
Press OK.
• This setting is only available for scanning
documents from the scanner glass.
c Press a or b to choose
Factory Reset. Press 1 to choose
Yes.
How to change the file name
12
d Press Stop/Exit.
You can change the file name.
a Press
(Scan).
12
b Press a or b to choose
Scan to Media.
c Press a or b to choose File Name.
d Enter the new name using the dial pad.
You can only change the first 6 digits.
123
Chapter 12
Understanding the
Error Messages
12
Once you are familiar with the types of errors
that can occur while you are using
®
PhotoCapture Center , you can easily
identify and troubleshoot any problems.
Hub is Unusable.
This message will appear if a Hub or USB
Flash memory drive with a Hub has been
put into the USB direct interface.
Media Error
This message will appear if you put in a
memory card that is either bad or not
formatted, or when there is a problem with
the media drive. To clear this error, take
out the memory card.
No File
This message will appear if you try to
access a memory card or USB Flash
memory drive in the drive (slot) that does
not contain a .JPG file.
Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory. This message will
also appear when a memory card or USB
Flash memory drive you are using does
not have enough space available for the
scanned document.
Media is Full.
This message will appear if you are trying
to save more than 999 files in a memory
card or USB Flash memory drive.
Unusable Device
This message will appear if a USB device
or USB Flash memory drive that is not
supported has been connected to the USB
direct interface. For more information, visit
message will also appear if you connect a
broken device to the USB direct interface.
124
Printing photos from a camera
13
13
Printing photos
directly from a
PictBridge camera
Camera Menu Options
Selections
Paper Size
Paper Type
Layout
Ledger, Letter, A3, A4, 4"×6",
Printer Settings (Default
setting) 2
13
Plain Paper, Glossy Paper,
Inkjet Paper, Printer Settings
(Default setting) 2
Borderless: On, Borderless:
Off, Printer Settings (Default
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
setting) 2
DPOF setting 1
Print Quality
-
Normal, Fine, Printer Settings
(Default setting) 2
If your camera is using the USB Mass
Storage standard, you can also print photos
from a digital camera without PictBridge.(See
Color
Enhancement
On, Off, Printer Settings
(Default setting) 2
Print Date
On, Off, Printer Settings
(Default setting) 2
1
2
PictBridge requirements
13
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.
To avoid errors, remember the following
points:
The machine and the digital camera must
Settings
Options
4"×6"
be connected using a suitable USB cable.
Paper Size
Paper Type
Layout
The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
Glossy Paper
Borderless: On
Fine
Print Quality
Color Enhancement
Print Date
Off
®
13
PhotoCapture Center operations are not
Off
available when using the PictBridge
feature.
When your camera does not have any
menu selections, this setting is also used.
Setting your digital camera
13
The names and availability of each setting
depends on the specification of your
camera.
Make sure your camera is in PictBridge
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.
Depending on your camera some of these
settings may not be available.
125
Chapter 13
Printing Images
13
DPOF printing
13
DPOF stands for Digital Print Order Format.
Note
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
a Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
Note
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support website or accompanying
documentation.
1
1
USB direct interface
b Turn on the camera.
When the machine has recognized the
camera, the LCD shows
Camera Connected.
c Choose the photo you want to print
following the instructions from your
camera.
When the machine starts printing a
photo, the LCD will show Printing.
WARNING
To prevent damage to your machine, do not
connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
126
Printing photos from a camera
Printing Images
13
Printing photos
directly from a digital
camera (without
PictBridge)
Note
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
13
If your camera is using the USB Mass
Storage standard, you can connect your
camera in storage mode. This enables you to
print photos from your camera.
a Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
(If you would like to print photos in PictBridge
mode, see Printing photos directly from a
Note
The name, availability and operation differ
among digital cameras. Please refer to the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to USB mass
storage mode.
1
1
USB direct interface
b Turn on the camera.
For print settings, see Print Images
WARNING
To prevent damage to your machine, do not
connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
13
127
Chapter 13
Understanding the
Error Messages
13
Once you are familiar with the types of errors
that can occur while you are printing from a
camera, you can easily identify and
troubleshoot any problems.
Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
Unusable Device
This message will appear if you connect a
camera that is not using the USB Mass
Storage standard. This message will also
appear if you connect a broken device to
the USB direct interface.
(For more detailed solutions see Error and
128
Software and Network features
14
14
The CD-ROM includes the Software User’s
Guide and Network User’s Guide for features
available when connected to a computer (for
example, printing and scanning). These guides
have easy to use links that, when clicked, will
take you directly to a particular section.
c Click the heading you would like to view
from the list at the left of the window.
You can find information on these features:
Printing
Scanning
®
ControlCenter3 (for Windows )
®
ControlCenter2 (for Macintosh )
Remote Setup
Faxing from your computer
®
PhotoCapture Center
®
(For Macintosh )
Network Printing
®
a Make sure your Macintosh is turned
Network Scanning
on. Insert the Brother CD-ROM into your
CD-ROM drive.
Wired and Wireless Network
How to read HTML User’s Guide
This is a quick reference for using the HTML
User’s Guide.
b Double-click the Documentation icon.
c Double-click your language folder, and
®
(For Windows )
then double-click top.html file.
Note
d Click SOFTWARE USER’S GUIDE (or
NETWORK USER’S GUIDE) in the top
menu, and then click the heading you
would like to read from the list at the left
of the window.
If you have not installed the software, see
a From the Start menu, point to Brother,
MFC-XXXX (where XXXX is your model
number) from the programs group, then
click User’s Guides in HTML format.
b Click SOFTWARE USER’S GUIDE (or
NETWORK USER’S GUIDE) from the
top menu.
130
Safety and Legal
A
A
Choosing a location
A
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a telephone wall jack and a standard AC power outlet. Choose a location where
the temperature remains between 50° F and 95° F (10° C and 35° C).
WARNING
DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment,
chemicals or water.
DO NOT connect your machine to electrical outlets controlled by wall switches or automatic
timers.
CAUTION
• Avoid placing your machine in a high-traffic area.
• Avoid placing your machine on a carpet.
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
• Disruption of power can wipe out information in the machine's memory.
• DO NOT connect your machine to electrical outlets on the same circuit as large appliances
or other equipment that might disrupt the power supply.
• Avoid interference sources, such as speakers or the base units of non-Brother cordless
telephones.
132
Safety and Legal
To use the machine safely
A
Please keep these instructions for later reference and read them before attempting any
maintenance.
Note
If there are faxes in the machine's memory, you need to print them or save them before you
unplug the machine from the AC power outlet for more than 24 hours. (To print the faxes in
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the telephone line cord first and then the power cord
from the AC power outlet. Doing this will prevent an electrical shock.
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
Always make sure the plug is fully inserted.
A
DO NOT pull on the middle of the AC power cord. Doing this might cause an electrical shock.
133
DO NOT put your hands on the edge of the machine under the document cover or the scanner
cover. Doing this may cause injury.
DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this
may cause injury.
134
Safety and Legal
DO NOT touch the area shaded in the illustration. Doing this may cause injury.
When moving the machine you must lift it from the base, by placing a hand at each side of the
unit as shown in the illustration. Do not carry the machine by holding the scanner cover.
DO NOT use flammable substances or any type of spray to clean the inside or outside of the
machine. Doing this may cause a fire or electrical shock.
A
135
Unplug this product from the wall outlet before cleaning the inside of the machine. DO NOT use
liquid or aerosol cleaners. Use a damp cloth for cleaning.
If the machine becomes hot, releases smoke, or generates any strong smells, immediately
unplug the machine from the AC power outlet. Call Brother Customer Service. (See Brother
If metal objects, water or other liquids get inside the machine, immediately unplug the machine
Use caution when installing or modifying telephone lines. Never touch telephone wires or
terminals that are not insulated unless the telephone line has been unplugged at the wall jack.
Never install telephone wiring during a lightning storm. Never install a telephone wall jack in a
wet location.
This product must be installed near an AC power outlet that is easily accessible. In case of an
emergency, you must unplug the power cord from the AC power outlet to shut off the power
completely.
This product should be connected to an AC power source within the range indicated on the
rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a
qualified electrician.
Always make sure the plug is fully inserted.
To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line cord.
136
Safety and Legal
CAUTION
Lightning and power surges can damage this product! We recommend that you use a quality
surge protection device on the AC power line and on the telephone line, or unplug the cords
during a lightning storm.
WARNING
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to
reduce the risk of fire, electric shock and injury to people, including the following:
1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink
or washing machine, in a wet basement or near a swimming pool.
2 Avoid using this product during an electrical storm. There may be a remote risk of electric
shock from lightning.
3 DO NOT use this product to report a gas leak in the vicinity of the leak.
4 DO NOT dispose of batteries in a fire. They may explode. Check with local codes for possible
special disposal instructions.
5 Use only the power cord provided with the machine.
A
137
Important safety instructions
A
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 DO NOT use this product near water.
5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
6 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To
ensure reliable operation of the product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never be blocked by placing the product
on a bed, sofa, rug, or other similar surface. This product should never be placed near or over
a radiator or heater. This product should never be placed in a built-in installation unless proper
ventilation is provided.
7 DO NOT allow anything to rest on the power cord. DO NOT place this product where people
can walk on the cord.
8 If an extension cord is used with this product, make sure that the total ampere ratings of the
products plugged into the extension cord do not exceed the extension cord ampere rating.
Also, make sure that the total of all products plugged into the AC power outlet does not exceed
15 amperes (USA only).
9 DO NOT place anything in front of the machine that will block received faxes. DO NOT place
anything in the path of received faxes.
10 Wait until pages have exited the machine before picking them up.
11 Never push objects of any kind into this product through cabinet slots, since they may touch
dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never
spill liquid of any kind on the product. DO NOT attempt to service this product yourself because
opening or removing covers may expose you to dangerous voltage points and other risks and
may void your warranty. Refer all servicing to a Brother Authorized Service Center. For the
location of your nearest Brother Authorized Service Center, please call the following:
In USA: 1-877-BROTHER (1-877-276-8437)
In Canada: 1-877-BROTHER
12 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized
Service Personnel under the following conditions:
When the power cord is damaged or frayed.
If liquid has been spilled into the product.
If the product has been exposed to rain or water.
If the product does not operate normally when the operating instructions are followed,
adjust only those controls that are covered by the operating instructions.
Improper adjustment of other controls may result in damage and will often require extensive
work by a qualified technician to restore the product to normal operation.
If the product has been dropped or the cabinet has been damaged.
If the product exhibits a distinct change in performance, indicating a need for service.
138
Safety and Legal
13 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
14 To reduce the risk of fire, electric shock and injury to people, note the following:
DO NOT use this product near appliances that use water, a swimming pool, or in a wet
basement.
DO NOT use the machine during an electrical storm (there is the remote possibility of an
electrical shock) or to report a gas leak in the vicinity of the leak.
15 Caution - To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord.
Standard telephone and FCC Notices (These notices are in effect
on models sold and used in the United States only.)
A
When programming emergency numbers or making test calls to emergency numbers:
Remain on the line and briefly explain to the dispatcher the reason for the call before hanging
up.
Perform these activities in the off-peak hours, such as early morning or late evening.
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the
ACTA. On the backside of this equipment is a label that contains, among other information, a
product identifier in the format US: AAAEQ##TXXXX. If requested, this number must be provided
to the telephone company.
You may safely connect this equipment to the telephone line by means of a standard modular jack,
USOC RJ11C.
A plug and jack used to connect this equipment to the premises wiring and telephone network
must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A
compliant telephone cord and modular plug is provided with this product. It is designed to be
connected to a compatible modular jack that is also compliant. See installation instructions for
details.
The REN is used to determine the number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not ringing in response to an
incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be
certain of the number of devices that may be connected to a line, as determined by the total RENs,
contact the local telephone company. For products approved after July 23, 2001, the REN for this
product is part of the product identifier that has the format US:AAAEQ##TXXXX.The digits
represented by ## are the REN without a decimal point (e.g., 06 is a REN of 0.6). For earlier
products, the REN is separately shown on the label.
If this equipment causes harm to the telephone network, the telephone company will notify you in
advance that temporary discontinuance of service may be required. But if advance notice isn't
practical, the telephone company will notify the customer as soon as possible. Also, you will be
advised of your right to file a complaint with the FCC if you believe it is necessary.
A
The telephone company may make changes in its facilities, equipment, operations or procedures
that could affect the operation of the equipment. If this happens the telephone company will
provide advance notice in order for you to make necessary modifications to maintain uninterrupted
service.
139
If trouble is experienced with this equipment, for repair or warranty information, please contact
the telephone network, the telephone company may request that you disconnect the equipment
until the problem is resolved.
Connection to party line service is subject to state tariffs. Contact the state public utility
commission, public service commission or corporation commission for information.
If your home has specially wired alarm equipment connected to the telephone line, ensure the
installation of this equipment does not disable your alarm equipment. If you have questions about
what will disable alarm equipment, call your telephone company or a qualified installer.
If you are not able to solve a problem with your machine, call Brother Customer Service. (See
WARNING
For protection against the risk of electrical shock, always disconnect all cables from the wall
outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the telephone company or
connected to party lines.
Brother cannot accept any financial or other responsibilities that may be the result of your
use of this information, including direct, special or consequential damages. There are no
warranties extended or granted by this document.
This machine has been certified to comply with FCC standards, which are applied to the
USA only.
140
Safety and Legal
Federal Communications Commission (FCC)
Declaration of Conformity (USA only)
A
Responsible Brother International Corporation
Party:
100 Somerset Corporate Boulevard
Bridgewater, NJ 08807-0911 USA
TEL: (908) 704-1700
declares, that the products
Product Name: MFC-6490CW
comply with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This
device may not cause harmful interference, and (2) this device must accept any interference
received, including interference that may cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection
against harmful interference in a residential installation. This equipment generates, uses, and can
radiate radio frequency energy and, if not installed and used in accordance with the instructions,
may cause harmful interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this equipment does cause harmful
interference to radio or television reception, which can be determined by turning the equipment
off and on, the user is encouraged to try to correct the interference by one or more of the following
measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
Call the dealer or an experienced radio/TV technician for help.
This transmitter must not be co-located or operated in conjunction with any other antenna or
transmitter.
IMPORTANT
Changes or modifications not expressly approved by Brother Industries, Ltd. could void the
user's authority to operate the equipment.
A
141
Industry Canada Compliance Statement (Canada only)
A
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
LAN connection
A
CAUTION
DO NOT connect this product to a LAN connection that is subject to over-voltages.
International ENERGY STAR® Compliance Statement
A
®
The purpose of the International ENERGY STAR Program is to promote the development and
popularization of energy-efficient office equipment.
®
As an ENERGY STAR Partner, Brother Industries, Ltd. has determined that this product meets
®
the ENERGY STAR guidelines for energy efficiency.
142
Safety and Legal
Legal limitations for copying
A
Color reproductions of certain documents are illegal and may result in either criminal or civil
liability. This memorandum is intended to be a guide rather than a complete listing of every
possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular
questionable documents.
The following documents issued by the United States/Canadian Government or any of its
Agencies may not be copied:
Money
Bonds or other certificates of indebtedness
Certificates of Deposit
Internal Revenue Stamps (canceled or uncanceled)
Selective Service or draft papers
Passports
United States/Canadian Postage Stamps (canceled or uncanceled)
Food Stamps
Immigration Papers
Checks or drafts drawn by Governmental agencies
Identifying badges or insignias
Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair use’.
Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under certain
state/provincial laws.
A
143
Trademarks
A
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
© 2008 Brother Industries, Ltd. All rights reserved.
Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the
United States and other countries.
Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in
the United States and/or other countries.
Macintosh and TrueType are registered trademarks of Apple Inc.
Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of
Nuance Communications, Inc. or its affiliates in the United States and/or other countries.
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.
Microdrive is a trademark of International Business Machines Corporation.
CompactFlash is a registered trademark of SanDisk Corporation.
Memory Stick is a registered trademark of Sony Corporation.
SanDisk is a licensee of the SD and miniSD trademarks.
xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co.
Ltd.
PictBridge is a trademark.
Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and MagicGate are trademarks of
Sony Corporation.
BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registered
trademarks of Broadcom Corporation in the United States and/or other countries.
AOSS is a trademark of Buffalo Inc.
Wi-Fi, WPA and WPA2 are registered trademarks and Wi-Fi Protected Setup is a trademark of
Wi-Fi Alliance.
FaceFilter Studio is a trademark of Reallusion, Inc.
Each company whose software title is mentioned in this manual has a Software License
Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User's Guide are registered
trademarks of their respective companies.
144
Troubleshooting and Routine
Maintenance
B
B
B
Troubleshooting
B
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be
made from within that country.
If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at
If you are having difficulty with your machine
B
Printing
Difficulty
Suggestions
No printout
Check the interface cable or wireless connection on both the machine and your
computer. (See the Quick Setup Guide.)
Check that the machine is plugged in and that the On/Off key is on.
One or more ink cartridges are empty. (See Replacing the ink cartridges
Check to see if the LCD is showing an error message. (See Error and
Check that the correct printer driver has been installed and chosen.
Make sure that the machine is online. Click Start and then Printers and Faxes.
Choose Brother MFC-XXXX (where XXXX is your model name), and make sure
that Use Printer Offline is unchecked.
When you choose the Print Odd Pages and Print Even Pages settings, you may
see a print error message on your computer, as the machine pauses during the
printing process. The error message will disappear after the machine re-starts
printing.
145
Printing (continued)
Difficulty
Suggestions
Poor print quality
Make sure that the Media Type setting in the printer driver or the Paper Type
setting in the machine’s menu matches the type of paper you are using. (See
Printing for Windows® or Printing and Faxing for Macintosh® in the Software
Make sure that your ink cartridges are fresh. The following may cause ink to clog:
The expiration date written on the cartridge package has passed. (Cartridges
stay usable for up to two years if kept in their original packaging.)
The ink cartridge was in your machine over six months.
The ink cartridge may not have been stored properly before use.
If you are using generic ink, use Genuine Brother Innobella™ Ink.
Try using the recommended types of paper. (See Acceptable paper and other
The recommended environment for your machine is between 68° F to 91° F (20°
C to 33° C).
White horizontal lines appear in text Clean the print head. (See Cleaning the print head on page 167.)
or graphics.
If you are using generic ink, use Genuine Brother Innobella™ Ink.
Try using the recommended types of paper. (See Acceptable paper and other
The machine prints blank pages.
Characters and lines are stacked.
If you are using generic ink, use Genuine Brother Innobella™ Ink.
Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide
Make sure the Inner Back Cover and Outer Back Cover are closed properly.
Smudged stain at the top center of Make sure the paper is not too thick or curled. (See Acceptable paper and other
the printed page.
Printing appears dirty or ink seems Make sure you are using the recommended types of paper. (See Acceptable
to run.
If you are using photo paper, make sure that you have set the correct paper type.
If you are printing a photo from your PC, set the Media Type in the Basic tab of
the printer driver.
Stains appear on the reverse side
or at the bottom of the page.
Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer
Make sure you are using the paper support flap. (See Loading paper and other
The machine prints dense lines on Check Reverse Order in the Basic tab of the printer driver.
the page.
The printouts are wrinkled.
In the printer driver Advanced tab, click Color Settings, and uncheck
Bi-Directional Printing for Windows® or Bi-Directional Printing for Macintosh®.
If you are using generic ink, use Genuine Brother Innobella™ Ink.
Cannot perform ‘page layout’
printing.
Check that the paper size setting in the application and in the printer driver are the
same.
146
Troubleshooting and Routine Maintenance
Printing (continued)
Difficulty
Suggestions
B
Print speed is too slow.
Try changing the printer driver setting. The highest resolution needs longer data
processing, sending and printing time. Try the other quality settings in the printer
driver Advanced tab. Also, click Color Settings, and make sure you uncheck
Color Enhancement (True2Life®).
Turn the borderless feature off. Borderless printing is slower than normal printing.
(See Printing for Windows® or Printing and Faxing for Macintosh® in the Software
User’s Guide on the CD-ROM.)
True2Life® is not working properly. If the image data is not full color in your application (such as 256 color), True2Life®
will not work. Use at least 24 bit color data with the True2Life® feature.
Photo paper does not feed
properly.
When you print on Brother Photo paper, load one extra sheet of the same photo
paper in the paper tray. An extra sheet has been included in the paper package
for this purpose.
Clean the paper pick-up roller. (See Cleaning the paper pick-up roller
Machine feeds multiple pages.
Make sure the paper is loaded properly in the paper tray. (See Loading paper and
Check that more than two types of paper are not loaded in the paper tray at any
one time.
Printed pages are not stacked
neatly.
Make sure you are using the paper support flap. (See Loading paper and other
Try to reduce the print resolution. (See Printing for Windows® or Printing and
Faxing for Macintosh® in the Software User’s Guide on the CD-ROM.)
Machine does not print from Adobe
Illustrator.
Printing Received Faxes
Difficulty
Suggestions
Condensed print and white streaks You probably had a bad connection, with static or interference on the telephone
across the page or the top and
bottom of sentences are cut off.
line. Ask the other party to send the fax again.
Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the
problem is with the sending machine. Try receiving from another fax machine.
Received color fax prints only in
black & white.
Replace the color ink cartridges that are empty or nearly empty, and then ask the
other person to send the color fax again. (See Replacing the ink cartridges
Check that Memory Receive is set to Off. (See Receiving faxes into memory when
Check that Setup Receive is set to Color(Max.LTR). With this setting your Ledger
color faxes will be reduced to Letter size. (See Setting the Receiving Priority
Left and Right margins are cut off or Turn on Auto Reduction. (See Printing a reduced incoming fax on page 53.)
a single page is printed on two
pages.
147
Telephone Line or Connections
Difficulty
Suggestions
Dialing does not work. (No dial
tone)
Check that the machine is plugged in and that the On/Off key is on.
Check all line cord connections. Make sure the telephone line cord is plugged into
the telephone wall jack and the LINE jack of the machine.
(Canada only) Change Tone/Pulse setting. (See the Quick Setup Guide.)
Send a fax manually and wait to hear the fax receiving tones before you press
The machine does not answer
when called.
Make sure the machine is in the correct receiving mode for your setup. (See
call your machine to hear it answer. If there is still no answer, check the telephone
line cord connection to make sure it is plugged into the correct jack on the
machine. If there is no ringing when you call your machine, ask your telephone
company to check the line.
Receiving Faxes
Difficulty
Suggestions
Cannot receive a fax.
Check all line cord connections. Make sure the telephone line cord is plugged into
the telephone wall jack and the LINE jack of the machine.
Make sure the machine is in the correct receiving mode for your setup. (See
If you often have interference on the telephone line, try changing the menu setting
Sending Faxes
Difficulty
Suggestions
Cannot send a fax.
Check all line cord connections. Make sure the telephone line cord is plugged into
the telephone wall jack and the LINE jack of the machine.
Make sure that the Fax
key is illuminated. (See Entering Fax mode
Ask the other party to check that the receiving machine has paper.
Print the Transmission Verification Report and check for an error. (See Reports
Transmission Verification Report
says ‘Result:NG’.
There is probably temporary noise or static on the line. Try sending the fax again.
If you send a PC FAX message and get ‘Result:NG’ on the Transmission
Verification Report, your machine may be out of memory. To gain extra memory,
you can turn off Fax Storage (see Turning off Memory Receive Operations
check your telephone line.
If you often get transmission errors due to possible interference on the telephone
line, try changing the menu setting of Compatibility to Basic(for VoIP). (See
Poor fax send quality.
Try changing your resolution to Fine or S.Fine. Make a copy to check your
machine's scanner operation. If the copy quality is not good, clean the scanner.
148
Troubleshooting and Routine Maintenance
Sending Faxes (continued)
Difficulty
Suggestions
B
Vertical black lines when sending.
Black vertical lines on faxes you send are typically caused by dirt or correction fluid
on the glass strip. Clean the glass strip. (See Cleaning the scanner glass
Handling Incoming Calls
Difficulty
Suggestions
The machine ‘Hears’ a voice as a
CNG Tone.
If Easy Receive is set to On, your machine is more sensitive to sounds. It may
mistakenly interpret certain voices or music on the line as a fax machine calling
and respond with fax receiving tones. Deactivate the machine by pressing
Sending a fax call to the machine. If you answered on an external or extension telephone, press your Fax Receive
Code (the factory setting is l 5 1). When your machine answers, hang up.
Custom features on a single line.
If you have Call Waiting, Call Waiting/Caller ID, Voice Mail, an alarm system or
other custom feature on a single telephone line with your machine, it may create
a problem sending or receiving faxes.
For example: If you subscribe to Call Waiting or some other custom service and
its signal comes through the line while your machine is sending or receiving a fax,
the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature
should help overcome this problem. This condition is related to the telephone
system industry and is common to all devices that send and receive information
on a single, shared line with custom features. If avoiding a slight interruption is
crucial to your business, a separate telephone line with no custom features is
recommended.
Copying Difficulties
Difficulty
Suggestions
Cannot make a copy.
Make sure that the Copy
key is illuminated. (See Entering Copy mode
Poor copy results when using the
ADF.
Vertical black lines or streaks
appear in copies.
Vertical black lines or streaks on copies are typically caused by dirt or correction
fluid on the scanner. Clean the glass strip and scanner glass and the white bar and
Fit to Page does not work properly. Make sure the document is not skewed on the scanner glass.
Scanning Difficulties
Difficulty
Suggestions
TWAIN/WIA errors appear when
starting to scan.
Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In
PaperPort™ 11SE with OCR, click File, Scan and choose the Brother
TWAIN/WIA driver.
Poor scanning results when using
the ADF.
OCR does not work.
Try increasing the scanner resolution.
149
Software Difficulties
Difficulty
Suggestions
Cannot install software or print.
Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
and reinstall the software.
‘Device Busy’
Make sure the machine is not showing an error message on the LCD.
Cannot print images from
FaceFilter Studio.
To use FaceFilter Studio, you must install the FaceFilter Studio application from
the CD-ROM supplied with your machine. To install FaceFilter Studio see the
Quick Setup Guide.
Also, before you start FaceFilter Studio for the first time, you must make sure your
Brother machine is turned On, and connected to your computer. This will allow you
to access all the functions of FaceFilter Studio.
®
PhotoCapture Center Difficulties
Difficulty
Suggestions
Removable Disk does not work
properly.
1
Have you installed the Windows® 2000 update? If not, do the following:
1) Unplug the USB cable.
2) Install the Windows® 2000 update using one of the following methods.
Install MFL-Pro Suite from the CD-ROM. (See the Quick Setup Guide.)
Download the latest service pack from the Microsoft Web site.
3) Wait about 1 minute after you restart the PC, and then connect the USB
cable.
2
3
Take out the memory card and put it back in again.
If you have tried ‘Eject’ from within Windows®, take out the memory card
before you continue.
4
5
If an error message appears when you try to eject the memory card, it means
the card is being accessed. Wait a while and then try again.
If all of the above do not work, turn off your PC and machine, and then turn
them on again. (You will have to unplug the power cord of the machine to turn
it off.)
Cannot access Removable Disk
from Desktop icon.
Make sure that you have correctly inserted the memory card or USB Flash
memory drive.
Network Difficulties
Difficulty
Suggestions
Cannot print over the Network.
Make sure that your machine is powered on and is online and in Ready mode.
Network settings printed in this list. Reconnect the LAN cable to the hub to verify
that the cabling and network connections are good. If possible, try connecting the
machine to a different port on your hub using a different cable. If the connections
are good, the machine shows LAN Activefor 2 seconds.
(If you are using a wireless connection or are having Network problems, see the
Network User’s Guide for more information.)
150
Troubleshooting and Routine Maintenance
Network Difficulties (continued)
Difficulty
Suggestions
B
(For Windows® users only) Firewall settings on your PC may be rejecting the
necessary network connection. Follow the instructions below to configure the
Firewall. If you are using a personal Firewall software, see the User’s Guide for
your software or contact the software manufacturer.
The network scanning feature does
not work.
The network PC-Fax Receive
feature does not work.
For Windows® XP SP2 and Windows Vista® users, see Firewall settings in the
Software User’s Guide on the CD-ROM.
For Windows® XP SP1 user’s, please visit the Brother Solutions Center.
<Windows® users>
Your computer cannot find your
machine.
Firewall settings on you PC may be rejecting the necessary network connection.
For detail, see the instruction above.
<Macintosh® users>
Re-select your machine in the DeviceSelector application located in Macintosh
HD/Library/Printers/Brother/Utilities/Device Selector or from the model of
ControlCenter2.
c Press a or b to choose
Miscellaneous.
Press OK.
Dial Tone
B
Setting the dial tone to Detection will shorten
the dial detect pause.
d Press a or b to choose
Compatibility.
a Press Menu.
e Press d or c to choose High, Normalor
Basic(for VoIP).
b Press a or b to choose
Initial Setup.
Press OK.
Basic(for VoIP)reduces the
modem speed to 9600 bps. Unless
interference is a recurring problem
on your telephone line, you may
prefer to use it only when needed.
c Press a or b to choose Dial Tone.
d Press d or c to choose Detectionor
No Detection.
Normalsets the modem speed at
Press OK.
14400 bps.
e Press Stop/Exit.
Highincreases the modem speed to
33600 bps. (factory setting)
Telephone line interference
B
Press OK.
f Press Stop/Exit.
If you are having problems sending or
receiving a fax due to possible interference on
the telephone line, we recommend that you
adjust the Equalization for compatibility to
reduce the modem speed for fax operations.
Note
When you change the compatibility to
Basic(for VoIP), the ECM feature is
only available for color fax sending.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
151
Error and Maintenance messages
B
As with any sophisticated office product, errors may occur. If this happens, your machine identifies
the error and shows an error message. The most common error and maintenance messages are
shown below.
You can correct most errors and routine maintenance messages by yourself. If you need more
help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Error Message
Cause
Action
B&W Print Only
One or more of the color ink
Replace the empty ink cartridge. (See
Grayscale in the Advanced tab of
the printer driver you can use the
machine as a black & white printer
for approximately four weeks
depending on the number of
pages you print. If you unplug the
machine, or take out the empty ink
cartridge, you cannot use the
machine until you change to a
new ink cartridge. If a sending
machine has a color fax, the
machine's ‘handshake’ will ask
that the fax be sent as black &
white. If the sending machine has
the ability to convert it, the color
fax will be printed at your machine
as a black & white fax.
Cannot Detect
Cannot Print
You installed a new ink cartridge Take out the new ink cartridge and
too quickly and the machine
couldn’t detect it.
re-install it slowly.
If you are using generic ink the
machine cannot detect the ink
cartridge.
Use a new Genuine Brother Innobella™
Ink Cartridge. If the error is not cleared, call
Brother Customer Service.
One or more of the ink cartridges Replace the empty ink cartridges. (See
all print operations. While memory
is available, black & white faxes
will be stored in the memory. If a
sending machine has a color fax,
the machine's ‘handshake’ will
ask that the fax be sent as black &
white. If the sending machine has
the ability to convert it, the color
fax will be stored in the memory
as a black & white fax.
152
Troubleshooting and Routine Maintenance
Error Message
Cause
Action
Comm.Error
Poor telephone line quality
caused a communication error.
Send the fax again or connect the machine
to another telephone line. If the problem
continues, call the telephone company and
ask them to check your telephone line.
B
Connection Fail
Cover is Open
You tried to poll a fax machine
that is not in Polled Waiting mode. setup.
Check the other fax machine's polling
The scanner cover is not closed
completely.
Lift the scanner cover and then close it
again.
The ink cartridge cover is not
completely closed.
Firmly close the ink cartridge cover until it
clicks.
Data Remaining
Disconnected
Document Jam
Print data is left in the machine's Press Stop/Exit. The machine will cancel
memory.
the job and clear it from the memory. Try to
print again.
The other person or other
person's fax machine stopped the
call.
Try to send or receive again.
fed properly, or the document
scanned from the ADF was too
long.
DR Mode in Use
Ring mode. You cannot change
the Receive Mode from Manual to
another mode.
High Temperature
Hub is Unusable.
The print head is too warm.
Allow the machine to cool down.
A Hub or USB Flash memory
drive with Hub has been
connected to the USB direct
interface.
A Hub or USB Flash memory drive with
Hub are not supported. Unplug the device
from the USB direct interface.
Image Too Long.
The proportions of your photo are Choose a regularly proportioned image.
irregular so effects could not be
added.
Image Too Small.
Ink low
The size of your photo is too small Choose a larger image.
to trim.
One or more of the ink cartridges Order a new ink cartridge. You can
are running out of ink. If a sending continue printing until the LCD shows
machine has a color fax, your
machine's ‘handshake’ will ask
that the fax be sent as black &
white. If the sending machine has
the ability to convert it, the color
fax will be printed at your machine
as a black & white fax.
Low Temperature
The print head is too cold.
Allow the machine to warm up.
153
Error Message
Cause
Action
Media Error
The memory card is either
corrupted, improperly formatted,
or there is a problem with the
card.
Put the card firmly into the slot again to
make sure it is in the correct position. If the
error remains, check the media drive (slot)
of the machine by putting in another
memory card that you know is working.
Media is Full.
No Caller ID
The memory card or USB flash
memory drive you are using
already contains 999 files.
Your machine can only save to your
memory card or USB flash memory drive if
it contains less than 999 files. Try deleting
unused files to free some space and try
again.
There is no incoming call history. If you want to use the Caller ID feature call
ID service from your telephone
company.
No Cartridge
No File
An ink cartridge is not installed
properly.
Reinstall the ink cartridge. (See Replacing
The memory card or USB Flash
memory drive in the media drive
does not contain a .JPG file.
Put the correct memory card or USB Flash
memory drive into the slot again.
No Paper Fed
The machine is out of paper or
paper is not properly loaded in the
paper tray.
Do one of the following:
Refill the paper in the paper tray, and
then press Black Start or Color Start.
Remove the paper and load it again
and then press Black Start or
The paper is jammed in the
machine.
The outer back cover or the inner Open the outer back cover and inner back
back cover may not be closed
properly.
cover, and then close them securely.
No Response/Busy
Not Registered
The number you dialed does not Verify the number and try again.
answer or is busy.
You tried to access a One Touch Set up the One Touch or Speed Dial
programmed.
154
Troubleshooting and Routine Maintenance
Error Message
Cause
Action
Out of Memory
The machine's memory is full.
Fax sending or copy operation in
progress
B
Do one of the following:
Press Stop/Exit and wait until the other
operations in progress finish and then
try again.
Clear the data in the memory. To gain
extra memory, you can turn off Memory
Receive. (See Receiving faxes into
Print the faxes that are in the memory.
The memory card or USB flash
Delete unused files fromyour memory card
memory drive you are using does or USB Flash memory drive to make some
not have enough free space to
scan the document.
free space and then try again.
Paper Jam
Paper is jammed in the machine. Open the Outer Back Cover and Inner
Back Cover (at the back of the machine)
and remove the jammed paper. (See
Make sure the paper length guide is set to
the paper size. Do not extend the paper
tray when you load A5 or smaller size
paper.
Replace Ink
One or more of the ink cartridges Replace the empty ink cartridge. (See
are empty.
Unable to CleanXX The machine has a mechanical
Open the scanner cover and look on the
left, middle and right hand side under the
covers for foreign objects and paper
scraps. If the error message continues,
disconnect the machine from the power for
several minutes, then reconnect it. (The
machine can be turned off for
problem.
—OR—
A foreign object such as a clip or
ripped paper is in the machine.
approximately 24 hours without losing
faxes stored in the memory. See
155
Error Message
Cause
Action
Unable to Init. XX The machine has a mechanical
Open the scanner cover and look on the
left, middle and right hand side under the
covers for foreign objects and paper
scraps. If the error message continues,
disconnect the machine from the power for
several minutes, then reconnect it. (The
machine can be turned off for
problem.
—OR—
A foreign object such as a clip or
ripped paper is in the machine.
approximately 24 hours without losing
faxes stored in the memory. See
Unable to Print XX The machine has a mechanical
Open the scanner cover and look on the
left, middle and right hand side under the
covers for foreign objects and paper
scraps. If the error message continues,
disconnect the machine from the power for
several minutes, then reconnect it. (The
machine can be turned off for
problem.
—OR—
A foreign object such as a clip or
ripped paper is in the machine.
approximately 24 hours without losing
faxes stored in the memory. See
Unable to Scan XX
The machine has a mechanical
problem.
Open the scanner cover and look on the
left, middle and right hand side under the
covers for foreign objects and paper
scraps. If the error message continues,
disconnect the machine from the power for
several minutes, then reconnect it. (The
machine can be turned off for
—OR—
A foreign object such as a clip or
ripped paper is in the machine.
approximately 24 hours without losing
faxes stored in the memory. See
Unusable Device
A broken device has been
connected to the USB direct
interface.
Unplug the device from the USB direct
interface, then press On/Off to turn the
machine off and then on again.
Disconnect device from
front connector & turn
machine off & then on
Unusable Device
A USB device or USB Flash memory Unplug the device from the USB direct
drive that is not supported has been interface.
connected to the USB direct interface.
Please Disconnect
USB Device.
For more information, visit us at
Wrong Paper Size
Paper is not the correct size.
Make sure the machine’s Paper Size
setting matches the size of paper you load
in the tray. Also, check that the machine is
set to use the tray with the paper size you
want. Load the correct size of paper, and
then press Black Start or Color Start.
156
Troubleshooting and Routine Maintenance
Transferring faxes to another fax
machine
Error animation
B
B
Error animation displays step-by-step
instructions when paper gets jammed. You
can read the steps at your own pace by
pressing c to see the next step and d to go
backward. If you do not press a key after 1
minute the animation starts running
automatically again.
B
If you have not set up your Station ID, you
cannot enter fax transfer mode. (See Setting
your station ID in the Quick Setup Guide.)
a Press Stop/Exit to interrupt the error
temporarily.
b Press Menu.
Note
c Press a or b to choose Service.
Press OK.
You can press d, c or OK to pause the
auto-animation and go back to step-by-
step mode.
d Press a or b to choose
Data Transfer.
Press OK.
Transferring yourfaxes orFax
Journal report
B
e Press a or b to choose Fax Transfer.
Press OK.
If the LCD shows:
f Do one of the following:
Unable to CleanXX
Unable to Init.XX
Unable to PrintXX
Unable to ScanXX
If the LCD shows No Data, there
are no faxes left in the machine's
memory.
Press Stop/Exit.
We recommend transferring your faxes to
another fax machine or to your PC. (See
Enter the fax number to which faxes
will be forwarded.
g Press Black Start.
You can also transfer the Fax Journal report
to see if there are any faxes you need to
transfer. (See Transferring Fax Journal report
Note
If there is an error message on the
machine's LCD, after the faxes have been
transferred, disconnect the machine from
the power source for several minutes, and
then reconnect it.
157
Transferring faxes to your PC
B
Transferring Fax Journal report to
another fax machine
B
You can transfer the faxes from your
machine's memory to your PC. The machine
can store faxes for approximately 24 hours if
there is a power failure.
If you have not set up your Station ID, you
cannot enter fax transfer mode. (See Setting
your station ID in the Quick Setup Guide.)
a Press Stop/Exit to interrupt the error
a Press Stop/Exit to interrupt the error
temporarily.
temporarily.
b Press Menu.
b Make sure you have installed MFL-Pro
Suite on your PC, and then turn on PC
FAX Receiving on the PC. (For details
c Press a or b to choose Service.
Press OK.
®
see PC- FAX receiving for Windows in
the Software User’s Guide on the
CD-ROM.)
d Press a or b to choose
Data Transfer.
Press OK.
c Make sure you have set PC Fax
Receive on the machine. (See PC Fax
e Press a or b to choose
Report Trans.
Press OK.
If faxes are in the machine’s memory
when you set up PC Fax Receive, the
LCD will ask if you want to transfer the
faxes to your PC.
f Enter the fax number to which the Fax
Journal report will be forwarded.
d Do one of the following:
g Press Black Start.
To transfer all faxes to your PC,
press 1. You will be asked if you want
to also turn on backup print.
To exit and leave the faxes in the
memory, press 2.
e Press Stop/Exit.
158
Troubleshooting and Routine Maintenance
Document is jammed inside the ADF
unit
Document jam
B
B
Documents can jam in the ADF unit if they are
not inserted or fed properly, or if they are too
long. Follow the steps below to clear a
document jam.
B
a Take out any paper from the ADF that is
not jammed.
b Lift the document cover.
Document is jammed in the top of the
ADF unit
c Pull the jammed document out to the
B
right.
a Take out any paper from the ADF that is
not jammed.
b Open the ADF cover.
c Pull the jammed document out to the
right.
d Close the document cover.
e Press Stop/Exit.
d Close the ADF cover.
e Press Stop/Exit.
Note
To avoid document jams close the ADF
cover properly by pressing it down in the
middle.
159
c Reset the machine by lifting the scanner
cover from the front of the machine and
then closing it. If the error has cleared
Printer jam or paper jam
B
Take out the jammed paper depending on
where it is jammed in the machine.
If you cannot remove the jammed
paper from the front of the machine,
or the error message still appears on
the LCD after you have removed the
jammed paper, please go to the next
step.
Pull the paper trays (1) out of the machine.
a
1
d Open the Outer Back Cover (1) at the
back of the machine. Pull the jammed
paper out of the machine.
1
1
b Pull out the jammed paper (1).
1
1
160
Troubleshooting and Routine Maintenance
e Close the Inner Back Cover (1) if it is
Note
open as shown in the illustration.
• If the paper is jammed under the print
head, unplug the machine from the power
source, and then move the print head to
take out the paper.
B
1
•
If the print head has stopped in the right
corner as shown in the illustration, you
cannot move the print head. Press
Stop/Exit until the print head moves to the
middle. Then unplug the machine from the
power source, and take out the paper.
f Close the Outer Back Cover.
Make sure the Outer Back Cover is
closed properly.
• If ink gets on your skin or clothing
immediately wash it off with soap or
detergent.
h Gently close the scanner cover using
the finger holds on both sides of it as you
push down on the Scanner Cover
Support (1).
g Using both hands, use the plastic tabs
on both sides of the machine to lift the
Scanner Cover (1) into the open
position.
Make sure that there is no jammed
paper left in the corners of the machine
under the plastic covers.
1
1
161
Routine maintenance
B
WARNING
Be careful not to trap your fingers under the
scanner cover.
Replacing the ink cartridges
B
Always use the finger holds provided on
both sides of the scanner cover when
opening and closing it.
Your machine is equipped with an ink dot
counter. The ink dot counter automatically
monitors the level of ink in each of the 4
cartridges. When the machine detects an ink
cartridge is running out of ink, the machine
will tell you with a message on the LCD.
i Push paper tray #1 and paper tray #2
firmly back into the machine.
The LCD will tell you which ink cartridge is low
or needs replacing. Be sure to follow the LCD
prompts to replace the ink cartridges in the
correct order.
Note
Make sure you pull out the paper support
until it clicks.
Even though the machine tells you that an ink
cartridge is empty, there will be a small
amount of ink left in the ink cartridge. It is
necessary to keep some ink in the ink
cartridge to prevent air from drying out and
damaging the print head assembly.
a Open the ink cartridge cover.
If one or more ink cartridges are empty,
for example Black, the LCD shows
Cannot Print.
b Press down to unlock the release lever
and take out the ink cartridge for the
color shown on the LCD.
C
Y
K
B
162
Troubleshooting and Routine Maintenance
f Gently push the ink cartridge in until it
clicks, and then close the ink cartridge
cover.
B
C
Y
K
B
C
Y
K
B
c Open the new ink cartridge bag for the
color shown on the LCD, and then take
out the ink cartridge.
d Turn the green knob on the protective
yellow cap clockwise to release the
g The machine will automatically reset the
ink dot counter.
vaccum seal, then remove the cap (1).
Note
• If you replaced an ink cartridge, the LCD
will ask you to verify that it was a brand
new one. (For example,
Did You Change Black) For each
new cartridge you installed, press 1 (Yes)
to automatically reset the ink dot counter
for that color. If the ink cartridge you
installed is not a brand new one, be sure
to press 2 (No).
1
• If the LCD shows No Cartridgeafter
you install the ink cartridges, check that
the ink cartridges are installed properly.
WARNING
If ink gets in your eyes, wash them out with
water at once and call a doctor if you are
concerned.
e Each color has its own correct position.
Insert the ink cartridge in the direction of
the arrow on the label.
163
CAUTION
Brother strongly recommends that you do
not refill the ink cartridges provided with
your machine. We also strongly
recommend that you continue to use only
Genuine Brother Brand replacement ink
cartridges. Use or attempted use of
potentially incompatible ink and/or
DO NOT take out ink cartridges if you do
not need to replace them. If you do so, it
may reduce the ink quantity and the
machine will not know the quantity of ink left
in the cartridge.
cartridges in the Brother machine may
cause damage to the machine and/or may
result in unsatisfactory print quality. Our
warranty coverage does not apply to any
problem that is caused by the use of
unauthorized third party ink and/or
cartridges. To protect your investment and
obtain premium performance from the
Brother machine, we strongly recommend
the use of Genuine Brother Supplies.
DO NOT touch the cartridge insertion slots.
If you do so, the ink may stain your skin.
If ink gets on your skin or clothing
immediately wash it off with soap or
detergent.
If you mix the colors by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation.
Cleaning the outside of the
machine
B
Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
CAUTION
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
DO NOT use cleaning materials that
contain ammonia.
DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
164
Troubleshooting and Routine Maintenance
Clean the outside of the machine as
follows:
d Wipe the paper trays with a soft cloth to
B
remove dust.
B
a Pull the paper trays (1) completely out of
the machine.
1
e Put the paper trays firmly back in the
machine.
1
b Wipe the outside of the machine with a
soft cloth to remove dust.
c Remove anything that is stuck inside the
paper tray.
165
Cleaning the scanner glass
B
Cleaning the machine printer
platen
B
a Lift the document cover (1). Clean the
scanner glass (2) and the white plastic
(3) with a soft lint-free cloth moistened
with a non-flammable glass cleaner.
WARNING
Be sure to unplug the machine from the AC
power outlet before cleaning the printer
platen (1).
1
3
If ink is scattered on or around the printer
platen wipe it off with a soft, dry, lint-free
cloth.
a Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position.
2
b Clean the machine printer platen (1).
b In the ADF unit, clean the white bar (1)
and the glass strip (2) with a lint-free
cloth moistened with a non-flammable
glass cleaner.
1
2
Note
1
In addition to cleaning the scanner glass
and glass strip with a non-flammable glass
cleaner, run your finger tip over the glass
to see if you can feel anything on it. If you
feel dirt or debris, clean the glass again
concentrating on that area. You may need
to repeat the cleaning process three or
four times. To test, make a copy after each
cleaning.
166
Troubleshooting and Routine Maintenance
Cleaning the paper pick-up
roller
Cleaning the print head
B
B
To maintain good print quality, the machine
will automatically clean the print head. You
can start the cleaning process manually if
there is a print quality problem.
B
a Pull the paper trays completely out of
the machine.
Clean the print head and ink cartridges if you
get a horizontal line in the text or graphics on
your printed pages. You can clean Black only,
three colors at a time
b Unplug the machine from the AC power
outlet and open the Outer Back
Cover (1) and Inner Back Cover (2) at
the back of the machine.
(Cyan/Yellow/Magenta), or all four colors at
once.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
1
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
2
c Clean the Paper Pick-up Roller (1) with
a Press Ink.
isopropyl alcohol on a cotton swab.
b Press a or b to choose Cleaning.
Press OK.
1
c Press a or b to choose Black, Coloror
All.
Press OK.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to standby mode
automatically.
d Close the Inner Back Cover and the
Outer Back Cover.
Note
If you clean the print head at least five
times and the print has not improved, call
Brother Customer Service. (See Brother
Make sure the Outer Back Cover is
closed properly.
e Put the paper trays firmly back in the
machine.
f Re-connect the power cord.
167
h The LCD asks you if you want to start
Checking the print quality
B
cleaning.
Press 1 (Yes).
The machine starts cleaning the print
head.
If faded or streaked colors and text appear on
your output, some of the nozzles may be
clogged. You can check this by printing the
Print Quality Check Sheet and looking at the
nozzle check pattern.
i After cleaning is finished, press
Color Start.
The machine starts printing the Print
Quality Check Sheet again and then
a Press Ink.
b Press a or b to choose Test Print.
Press OK.
j Press Stop/Exit.
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge for the clogged
color.
c Press a or b to choose
Print Quality.
Press OK.
d Press Color Start.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call Brother Customer Service. (See
The machine begins printing the Print
Quality Check Sheet.
e Check the quality of the four color blocks
on the sheet.
f The LCD asks you if the print quality is
OK.
CAUTION
Do one of the following:
If all lines are clear and visible, press
1 (Yes) to finish the Print Quality
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
If you can see missing short lines as
shown below, press 2 to choose No.
Note
<Black>
OK
Poor
Poor
i
<Color>
OK
When a print head
nozzle is clogged
the printed
sample looks like
this.
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
g The LCD asks you if the print quality is
OK for black and the three colors.
Press 1 (Yes) or 2 (No).
168
Troubleshooting and Routine Maintenance
Checking the print alignment
B
Checking the ink volume
B
You may need to adjust the print alignment
after transporting the machine or if your
printed text becomes blurred or images
become faded.
Although an ink volume icon appears on the
LCD, you can use the Ink key to see a large
graph showing the ink that is left in each
cartridge.
B
a Press Ink.
a Press Ink.
b Press a or b to choose Test Print.
Press OK.
b Press a or b to choose Ink Volume.
Press OK.
The LCD shows the ink volume.
c Press a or b to choose Alignment.
Press OK.
c Press Stop/Exit.
d Press Black Start or Color Start.
The machine starts printing the
Alignment Check Sheet.
Note
You can check the ink volume from your
®
computer. (See Printing for Windows or
®
Printing and Faxing for Macintosh in the
e Check the 600 dpi and 1200 dpi test
prints to see if number 5 most closely
matches number 0.
Software User’s Guide on the CD-ROM.)
f Do one of the following:
If the number 5 samples of both the
600 dpi and 1200 dpi test prints are
the best matches, press 1 (Yes) to
finish the Alignment Check and go to
If another test print number is a
better match for either 600 dpi or
1200 dpi, press 2 (No) to choose it.
g For 600 dpi, press the number of the test
print that most closely matches the
number 0 sample (1-8).
h For 1200 dpi, press the number of the
test print that most closely matches the
number 0 sample (1-8).
i Press Stop/Exit.
169
Machine Information
B
Packing and shipping
the machine
B
Checking the serial number
B
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, you could void your warranty.
You can see the machine’s serial number on
the LCD.
a Press Menu.
CAUTION
b Press a or b to choose
Machine Info.
Press OK.
It is important to allow the machine to ‘park’
the print head after a print job. Listen
carefully to the machine before unplugging
it to make sure that all mechanical noise
has stopped. Not allowing the machine to
finish this parking process may lead to print
problems and possible damage to the print
head.
c Press a or b to choose Serial No.
Press OK.
d Press Stop/Exit.
a Open the ink cartridge cover.
b Press the lock release lever to release
the ink cartridge and take out all the ink
cartridges. (See Replacing the ink
c Install the light-green protective part and
then close the ink cartridge cover.
170
Troubleshooting and Routine Maintenance
h Wrap the machine in the bag and put it
in the original carton with the original
packing material.
CAUTION
If you are not able to find the light-green
protective part, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either the
light-green protective part or the ink
cartridges in position. Shipping without
them will cause damage to your machine
and may void your warranty.
B
d Unplug the machine from the telephone
wall jack and take the telephone line
cord out of the machine.
i
Pack the printed materials in the original
carton as shown in the illustration. Do not
pack the used ink cartridges in the carton.
e Unplug the machine from the AC power
outlet.
Note
f Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover into the open position.
Then unplug the interface cable from the
machine, if it is connected.
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts and printed materials to use with
your ‘Exchange’ machine.
g Gently close the scanner cover using
the finger holds on both sides of it as you
push down on the Scanner Cover
Support (1).
1
WARNING
Be careful not to trap your fingers under the
scanner cover.
Always use the finger holds provided on
both sides of the scanner cover when
opening and closing it.
j Close the carton and tape it shut.
171
Menu and Features
C
C
On-screen
programming
Mode and menu keys
C
C
Access the main menu.
Your machine is designed to be easy to
operate with LCD on-screen programming
using the menu keys. User-friendly
programming helps you take full advantage of
all the menu selections your machine has to
offer.
Access the mode and its menu of
temporary settings.
Since your programming is done on the LCD,
we have created step-by-step on-screen
instructions to help you program your
machine. All you need to do is follow the
instructions as they guide you through the
menu selections and programming options.
a
b
d
Scroll through the current menu
level.
Go back to the previous menu
level.
Menu table
C
c
Go to the next menu level.
Go to the next menu level.
Accept an option.
You can program your machine by using the
pages list the menu selections and options.
Cancel the current operation.
Memory storage
C
Go back to the previous menu
level.
Even if there is a power failure, you will not
lose the settings you have chosen using the
Menu key because they are stored
permanently. Also, you will not lose your
settings in the PhotoCapture, Fax and Copy
mode key menus if you have chosen
Set New Default. You may have to reset
the date and time.
Stop the current operation.
Note
During a power failure the machine will
retain messages that are in the memory
for approximately 24 hours.
172
Menu and Features
Menu table
C
The menu table will help you understand the menu selections and options that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.
Menu (
)
C
Level1
Level2
Level3
Options
Off
Descriptions
Page
General Setup Mode Timer
—
Sets the time to return to
Fax mode.
0Sec
30Secs
1Min
2Mins*
5Mins
Tray Setting Tray#1
Paper Type
(Options)
Plain Paper*
Inkjet Paper
Brother BP71
Other Glossy
Transparency
Paper Size
(Options)
Letter*
Legal
Sets the size and type of
paper in paper tray #1.
Ledger
A4
A5
A3
4"x6"
Tray#2
Paper Type
(Option)
in the paper tray #2.
Plain Paper
Paper Size
(Options)
Letter*
Legal
Ledger
A4
A3
The factory settings are shown in Bold with an asterisk.
173
Level1
Level2
Level3
Options
Descriptions
Page
General Setup Tray Setting
Tray Use:Copy Tray#1*
Tray#2
Choose the tray that will
be used for Copy mode.
(Continued)
(Continued)
Tray Use:Fax Tray#1
Tray#2
Choose the tray that will
be used for Fax mode.
Auto Select*
Off
Volume
Ring
Adjusts the ring volume.
Low
Med*
High
Off
Beeper
Speaker
Adjusts the volume level
of the beeper.
Low*
Med
High
Off
Adjusts the speaker
volume.
Low
Med*
High
On
Auto Daylight
PwrOff Setting
—
—
if you want the machine to
change automatically for
Daylight Savings Time.
Off*
receive faxes even in off mode.
Fax Receive:Off
*
LCD Settings LCD Contrast Light
LCD.
Med*
Dark
Backlight
Dim Timer
Light*
Med
You can adjust the
brightness of the LCD
backlight.
Dark
Off
LCD backlight stays on
after the last key press.
10Secs
20Secs
30Secs*
Wallpaper
—
You can choose the
wallpaper of the LCD.
The factory settings are shown in Bold with an asterisk.
174
Menu and Features
Level1
Level2
Level3
Options
1Min
Descriptions
Page
General Setup Sleep Mode
—
the machine must be idle
before it goes into sleep
mode.
(Continued)
2Mins
3Mins
5Mins
10Mins*
30Mins
60Mins
On
C
LGR - Short
Grain
—
you use Ledger short
grain paper.
Off*
Function Lock Set Password
Lock OffiOn
—
You can restrict selected
machine operation for up
to 20 restricted users and
Setup User
for allother non-authorized
Public users.
Reset All Users
Fax
Setup Receive Ring Delay
0
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
1
2
3
4*
F/T Ring Time 20Secs*
Sets the pseudo/double-
ring time in Fax/Tel mode.
30Secs
40Secs
70Secs
Easy Receive On*
Off
Receives fax messages
without pressing the
Black Start or
Color Start key.
Remote Codes On*
( 51, #51)
Allows you to answer all
calls at an extension
telephone and use codes
to turn the machine on or
off. You can personalize
these codes.
Off
B&W/Color
B&W(Max.LGR)* Set your priority for
received faxes, which can
be either black & white
ledger size or color letter
size.
Color(Max.LTR)
Auto Reduction On*
Off
Reduces the size of
incoming faxes.
The factory settings are shown in Bold with an asterisk.
175
Level1
Fax
Level2
Setup Receive Memory Receive Off*
(Continued) Fax Forward
Level3
Options
Descriptions
Page
either forward fax
messages, call your pager,
store incoming faxes in the
memory (so you can
(Continued)
Paging
Fax Storage
retrieve themwhile you are
PC Fax Receive away from your machine),
or send faxes to your PC.
If you choose Fax Forward
or PC Fax Receive, you
can turn on the safety
feature Backup Print.
Report Setting Transmission On
On+Image
Initial setup for
Transmission Verification
Report and Fax Journal
Report.
Off*
Off+Image
Off2
Off2+Image
Journal Period Off
Every 50 Faxes
*
Every 6 Hours
Every 12 Hours
Every 24 Hours
Every 2 Days
Every 7 Days
—
Print Fax
—
—
—
Prints incoming faxes
stored in the memory.
Remote Access
Remaining Jobs
---
—
Set your own code for
Remote Retrieval.
Check which jobs are in
the memory and lets you
cancel chosen jobs.
Miscellaneous Compatibility High*
to help resolve
transmission problems.
Normal
Basic(for VoIP)
Distinctive Off*
Set(On)
Distinctive Ring subscriber
service to register the ring
pattern with the machine.
Caller ID
Area Code
View or print a list of the
last 30 Caller IDs stored in
the memory.
(USA only)
Set up your 3-digit area
code only if you do not dial it
within your own area code.
The factory settings are shown in Bold with an asterisk.
176
Menu and Features
Network menu
Level1
Level2
Level3
Level4
Options
Auto*
Descriptions
Network
Wired LAN
TCP/IP
BOOT Method
Chooses the
BOOT method
that best suits
your needs.
Static
RARP
C
BOOTP
DHCP
IP Address
Subnet Mask
Gateway
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
[000-255]
Enter the IP
address.
Enter the Subnet
mask.
Enter the
Gateway
address.
Node Name
BRNXXXXXXXXXXXX Enter the Node
name.
WINS Config
Auto*
Chooses the
WINS
configuration
mode.
Static
WINS Server
DNS Server
APIPA
(Primary)
000.000.000.000 address of the
Specifies the IP
primary or
(Secondary)
secondary
000.000.000.000
server.
(Primary)
000.000.000.000 address of the
Specifies the IP
primary or
(Secondary)
secondary
000.000.000.000
server.
On*
Automatically
allocates the IP
address from the
link-localaddress
range.
Off
See Network User's Guide on the CD-ROM
The factory settings are shown in Bold with an asterisk.
177
Level1
Level2
Level3
Level4
Options
On
Descriptions
Network
(Continued)
Wired LAN
(Continued)
TCP/IP
IPv6
Enableor Disable
the IPv6 protocol.
If you want to use
the IPv6 protocol,
visit
(Continued)
Off*
brother.com for
more information.
Ethernet
—
Auto*
Chooses the
Ethernet link
mode.
100B-FD
100B-HD
10B-FD
10B-HD
Auto*
WLAN
TCP/IP
BOOT Method
Chooses the
BOOT method
that best suits
your needs.
Static
RARP
BOOTP
DHCP
IP Address
Subnet Mask
Gateway
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
[000-255]
Enter the IP
address.
Enter the Subnet
mask.
Enter the
Gateway
address.
Node Name
BRWXXXXXXXXXXXX Enter the Node
name.
WINS Config
Auto*
Chooses the WINS
configuration
mode.
Static
WINS Server
(Primary)
Specifies the IP
000.000.000.000 address of the
primary or
(Secondary)
secondary
000.000.000.000
server.
See Network User's Guide on the CD-ROM
The factory settings are shown in Bold with an asterisk.
178
Menu and Features
Level1
Level2
Level3
Level4
Options
Descriptions
Network
(Continued)
WLAN
TCP/IP
DNS Server
(Primary)
000.000.000.000 address of the
Specifies the IP
(Continued)
(Continued)
primary or
(Secondary)
secondary
000.000.000.000
server.
C
APIPA
On*
Automatically
allocates the IP
address from the
link-localaddress
range.
Off
IPv6
On
Sets the IPv6
protocol On.
Off*
—
Setup Wizard
SES/WPS/AOSS
—
You can
configure your
print server.
—
—
—
—
You can easily
configure your
wireless network
settings using the
one-button push
method.
WPS w/PIN Code
You can easily
configure your
wireless network
settings using
WPS with a PIN
code.
WLAN Status Status
Signal
—
—
You can see the
current wireless
network status.
You can see the
current wireless
network signal
strength.
SSID
—
—
You can see the
current SSID.
Comm. Mode
You can see the
current
Communication
Mode.
See Network User's Guide on the CD-ROM
The factory settings are shown in Bold with an asterisk.
179
Level1
Level2
Level3
Level4
Options
Descriptions
Network
(Continued)
E-mail/IFAX
Mail Address Mail Address
—
Enter the mail
address. (Up to
60 characters)
Setup Server SMTP Server
Name
Enter the SMTP
(Up to 30 characters) server address.
IP Address
[000-255]. [000
-
-
255].
255]
[000 255]. [000
-
SMTP Port
[00001-65535]
Enter the SMTP
port number.
Auth. for SMTP None
Selects the
Security method
for E-mail
SMTP-AUTH
POP bef.SMTP
Name
notification
POP3 Server
Enter the POP3
(Up to 30 characters) server address.
IP Address
[000-255]. [000
-
-
255].
255]
[000 255]. [000
-
POP3 Port
[00001-65535]
—
Enter the POP3
port number.
Mailbox Name
Enter the mail
box name. (Up to
20 characters)
Mailbox Pwd
—
Enter the
password to login
to the POP3
server. (Up to 20
characters)
APOP
On
Enables or
disables APOP.
Off*
Setup Mail RX Auto Polling On*
Automatically
checks the POP3
server for new
messages.
Off
Poll Frequency 10Min(s)
Sets the interval
for checking for
new messages
on the POP3
server.
Header
All
Selects the
contents of the
mail header to be
printed.
Subject+From+To
None*
See Network User's Guide on the CD-ROM
The factory settings are shown in Bold with an asterisk.
180
Menu and Features
Level1
Level2
Level3
Level4
Options
Descriptions
Network
(Continued)
E-mail/IFAX
(Continued)
Setup Mail RX Del Error Mail On*
Deletes error
mails
automatically.
(Continued)
Off
Notification On
Receives
notification
messages.
C
MDN
Off*
—
Setup Mail TX Sender Subject
Displays the
subject that is
attached to the
Internet Fax data.
Size Limit
On
Limits the size of
E-mail
documents.
Off*
Notification On
Off*
Sends
notification
messages.
Setup Relay Rly Broadcast On
Off*
Relays a
document to
another fax
machine.
Relay Domain
—
Registers the
Domain name.
Relay Report On
Off*
Prints the Relay
Broadcast
Report.
Scan to FTP
Passive Mode Off
On*
—
You can set
Passive Mode to
OFF or ON
depending on
your FTP server
and network
firewall
configuration.
Port Number
—
—
You can change
the port number
used to access
the FTP server.
File Name1
File Name2
—
—
—
—
In addition to the
seven preset file
names, you can
store two user
defined file
names that can
be used for
creating an FTP
Server Profile.
Setup Profile Not Registered
—
You can set up
your FTP Profile.
See Network User's Guide on the CD-ROM
The factory settings are shown in Bold with an asterisk.
181
Level1
Level2
Level3
Level4
Options
Descriptions
Network
(Continued)
Time Zone
—
UTC+XX:XX
—
Sets the time
zone for your
country.
Network I/F
—
—
Wired LAN*
—
—
You can choose
the network
connection type.
WLAN
Factory Reset
—
Restores all
wired and
wireless network
settings to the
factory default.
See Network User's Guide on the CD-ROM
The factory settings are shown in Bold with an asterisk.
182
Menu and Features
Menu (
) (continued)
Level1
Level2
Level3
Options
Descriptions
Page
Print Reports Transmission
—
—
Prints these lists and
reports.
C
Help List
—
—
—
Quick Dial
Alphabetical
Order
Numerical Order
Fax Journal
User Settings
—
—
—
—
—
—
—
—
—
—
Network Config
Caller ID hist.
Machine Info. Serial No.
Lets you check the serial
number of your machine.
Initial Setup Receive Mode
—
Fax Only*
Fax/Tel
External TAD
Manual
that best suits your needs.
Date&Time
—
—
—
Puts the date and time on See
the LCD and in headings
of faxes you send.
Quick
Setup
Guide
Station ID
Fax:
Set your name and fax
number to appear on each
page you fax.
Name:
Tone/Pulse
(Canada only)
Dial Tone
—
—
—
Tone*
Choose the dialing mode.
Pulse
Detection
No Detection*
English*
Spanish
You can shorten the dial
tone detect pause.
Local Language
Allows you to change the See
LCD language for your
country.
Quick
Setup
Guide
(US only)
Local Language
—
English*
Allows you to change the
LCD language for your
country.
(Canada only)
French
The factory settings are shown in Bold with an asterisk.
183
Fax (
)
Level1
Level2
Level3
Options
Standard*
Fine
Descriptions
Page
Fax Resolution
—
—
Sets the resolution for
outgoing faxes.
S.Fine
Photo
Auto*
Light
Dark
Contrast
—
—
—
—
Changes the lightness or
darkness of faxes you send.
Glass ScanSize
Letter*
Legal
Ledger
A4
A4 size document, you'll
need to change the Glass
ScanSize setting.
A3
Phone Book
Search
—
—
Alphabetical
Order
a few keys (and Start).
Numerical Order
Set One Touch
Dial
—
You can store One Touch
numbers, so you can dial by
pressing only the One Touch
key (and Start).
Set Speed Dial
Setup Groups
—
—
You can store Speed Dial
numbers, so you can dial by
pressing only a few keys
(and Start).
—
—
—
—
Broadcasting.
Outgoing Call Send a fax
You can choose a number
from the Outgoing Call
history and then make a
telephone call to it, send a
fax to it, add it to Speed Dial,
or delete it.
Add To Phone
Book
Delete
Caller ID hist. Send a fax
—
—
—
You can choose a number
from the Caller ID history and
then make a telephone call
to it, send a fax to it, add it to
Speed Dial, or delete it.
Add To Phone
Book
Delete
Broadcasting Add Number
Phone Book
—
—
You can send the same fax
message to more than one
fax number.
Complete
Delayed Fax
—
On(00:00)
Off*
Sets the time of day in
24-hour format that the
delayed faxes will be sent.
The factory settings are shown in Bold with an asterisk.
184
Menu and Features
Level1
Level2
Level3
Options
On
Descriptions
Page
Batch TX
—
—
Combines delayed faxes to
the same fax number at the
same time of day into one
transmission.
Off*
Real Time TX
Polled TX
—
—
—
—
On
You can send a fax without
using the memory.
C
Off*
On
Sets up your machine with
an document to be retrieved
by another fax machine.
Off*
Polling RX
—
—
—
—
On
another fax machine.
Off*
On
Overseas Mode
If you are having difficulty
sending faxes overseas, set
this to On.
Off*
Set New Default
Factory Reset
—
—
—
—
Yes
No
You can save your fax
settings.
Yes
No
You can restore all settings
to the factory settings.
The factory settings are shown in Bold with an asterisk.
185
Scan (
)
Level1
Option1
Option2
Option3
Descriptions
Page
Scan to E-mail
PC
—
—
You can scan a black & white See
or a color document into your Software
E-mail application.
User's
Guide
on the
E-mail Server Phone Book
Quality
Alphabetical
Order
You can for search E-mail
addresses you have stored in
your machine.
CD-ROM
Numerical Order
Color 150 dpi
*
Choose the file format to
send the scanned data as an
E-mail attachment.
Color 300 dpi
Color 600 dpi
B/W 200x100 dpi
B/W 200 dpi
File Type
(If you chose
color option in
Quality setting)
PDF*
JPEG
(If you chose
B&W option in
Quality setting)
PDF*
TIFF
Glass ScanSize Letter*
To scan a Legal, Ledger, A3
or A4 size document, you'll
need to change the Glass
ScanSize setting.
Legal
Ledger
A4
A3
Set New Default Yes
No
You can save your scan
settings as the default
settings.
Factory Reset Yes
You can restore all settings to
the original factory default
settings.
No
Scan to Image
Scan to OCR
Scan to File
—
—
—
—
—
—
—
—
—
You can scan a color picture
into your graphics
application.
You can have your text
document converted to an
editable text file.
You can scan a black & white
or a color document into your
computer.
The factory settings are shown in Bold with an asterisk.
186
Menu and Features
Level1
Option1
Option2
Option3
Descriptions
Page
Scan to Media Quality
(when a memory
card or USB
—
Color 150 dpi
*
You can choose the scan
resolution, file format and
enter a file name for your
Color 300 dpi
Flash memory
drive is inserted)
Color 600 dpi document.
B/W 200x100 dpi
C
B/W 200 dpi
File Type
—
(If you chose
color option in
Quality setting)
PDF*
JPEG
(If you chose
B&W option in
Quality setting)
PDF*
TIFF
Glass ScanSize
—
Letter*
Legal
Ledger
A4
or A4 size document, you'll
need to change the Glass
ScanSize setting.
A3
File Name
—
—
—
You can rename the file.
Set New Default
Yes
You can save your scan
settings as the default
settings.
No
Factory Reset
—
Yes
No
the original factory default
settings.
The factory settings are shown in Bold with an asterisk.
187
Level1
Option1
Option2
Option3
Descriptions
Page
Scan to FTP
(Profile Name)
—
—
Enter the name that you want See
to use for the profile of the
Software
FTP server. This name will be User's
displayed on the LCD screen. Guide
on the
CD-ROM
Manual
Quality
Color 150 dpi
*
Choose the file format to
send the scanned data as an
E-mail attachment.
Color 300 dpi
Color 600 dpi
B/W 200x100 dpi
B/W 200 dpi
File Type
(If you chose
color option in
Quality setting)
PDF*
JPEG
(If you chose
B&W option in
Quality setting)
PDF*
TIFF
Glass ScanSize Letter*
To scan a Legal, Ledger, A3
or A4 size document, you'll
need to change the Glass
ScanSize setting.
Legal
Ledger
A4
A3
File Name
—
You can rename the file.
Set New Default Yes
You can save your scan
settings as the default
settings.
No
Factory Reset Yes
You can restore all settings to
the original factory default
settings.
No
The factory settings are shown in Bold with an asterisk.
188
Menu and Features
Copy (
)
Level1
Level2
Level3
Options
Fast
Descriptions
Page
Quality
—
—
for your type of document.
Normal*
Best
C
Enlarge/Reduce 100%
Enlarge
—
—
—
—
104% EXEiLTR
142% LTRiLGR
You can choose the
enlargement or reduction
ratio for your type of
186% 4"x6"iLTR document.
198% 4"x6"iA4
Reduce
—
46% LTRi4"x6" You can choose the
enlargement or reduction
64% LGRiLTR
ratio for your type of
78% LGLiLTR
83% LGLiA4
93% A4iLTR
97% LTRiA4
—
document.
Fit to Page
—
—
Your machine will adjust
the size automatically to the
paper size you set.
Custom(25-400%)
—
You can choose the
enlargement or reduction
ratio for your type of
document.
Tray Select
Paper Type
—
—
—
—
Tray#1*
Tray#2
used for Copy mode.
Plain Paper*
Inkjet Paper
Brother BP71
Other Glossy
Transparency
Letter*
Legal
matches the paper in the
tray.
Paper Size
—
—
matches the paper in the
tray.
Ledger
A4
A5
A3
4"x 6"
The factory settings are shown in Bold with an asterisk.
189
Level1
Level2
Level3
Options
Descriptions
Page
Brightness
—
—
Adjusts the brightness of
copies.
Light
+2
+1
-1
-2
Dark
Contrast
—
—
—
Adjusts the contrast of
copies.
+2
+1
-1
-2
Stack/Sort
—
—
Stack*
sort multiple copies.
Sort
Page Layout
Off(1 in 1)*
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
1 to 2
(When 2 in 1 is
chosen)
You can make N in 1 or
Poster copies.
LGRx2 i LGRx1
LTRx2 i LGRx1
A3x2 i A3x1
A4x2 i A3x1
(When poster 2x2
is chosen)
Poster(2x2)
Poster(3x3)
LGRx1 i LGRx4
LTRx1 i LGRx4
A3x1 i A3x4
A4x1 i A3x4
Auto*
Skew Adjustment
Book Copy
—
—
If your scanned copy is
skewed, your machine can
correct the data
Off
automatically.
On
—
—
Corrects dark borders and
skew when copying from
the scanner glass.
On(Preview)
Skew Adjustment
—
Shadow Revise
—
Off*
—
—
—
Watermark Copy Watermark Copy
On
Off*
into your document as a
Watermark.
(If you choose On,
see the
watermark copy
settings in the
following table.)
Current Setting
Exit
—
—
—
—
The factory settings are shown in Bold with an asterisk.
190
Watermark Copy Settings
Option1
Option2
Option3
Option4
Descriptions
Page
Template
—
Text
CONFIDENTIAL* Uses a template to place
text into your document as
a Watermark.
DRAFT
COPY
Position
A
B
C
D
E*
F
G
H
I
Pattern
Small
Medium*
Large
-90°
-45°*
0°
Size
Angle
45°
90°
Transparency -2
-1
0*
+1
+2
Color
Red
Orange
Yellow
Blue
Green
Purple
Black*
—
Apply
The factory settings are shown in Bold with an asterisk.
192
Menu and Features
Option1
Option2
Option3
Option4
Descriptions
Page
Media
(Select image
from media)
Position
A
Places a logo or text into
your document as a
Watermark using an image
from removable media.
B
C
D
C
E*
F
G
H
I
Pattern
Small
Medium*
Large
-90°
-45°*
0°
Size
Angle
45°
90°
Transparency -2
-1
0*
+1
+2
Apply
—
Scan
(Set page and
press start)
Transparency -2
transparency of the
watermark as you scan it
from a paper document.
-1
0*
+1
+2
Apply
—
The factory settings are shown in Bold with an asterisk.
193
Photo Capture (
)
Level1
Level2
Level3
Options
Descriptions
Page
View Photo(s)
—
—
See the print
settings in the
following table.
You can preview your
photos on the LCD.
Print Index
—
Layout Format 6 Images/Line
*
You can print a thumbnail
page.
5 Images/Line
Plain Paper*
Inkjet Paper
Brother BP71
Other Glossy
Letter*
Paper Type
Paper Size
A4
Print Photos
—
—
See the print
settings in the
following table.
image.
Enhance Photos Auto Correct
—
with these settings.
Enhance Skin-
Tone
Enhance Scenery
Remove Red-Eye
Monochrome
Sepia
Search by Date
Print All Photos
—
—
—
—
You can search your
photos from date.
—
See the print
settings in the
following table.
You can print all photos in
your memory card or USB
Flash memory drive.
Slide show
Trimming
—
—
—
—
—
show of your photos.
—
You can trim your photo
and print a part of the
image.
The factory settings are shown in Bold with an asterisk.
194
Menu and Features
Print Settings
Option1
Option2
Option3
Option4
Descriptions
Page
Print Quality Normal
Photo*
—
—
Choose the print quality.
C
Paper Type
Plain Paper
—
—
—
Choose the paper type.
Inkjet Paper
Brother BP71
Other Glossy*
4"x 6"*
5"x 7"
Paper Size
(When A4 or
Letter is chosen)
size.
3"x 4"
3.5"x 5"
4"x 6"
5"x 7"
6"x 8"
Max. Size*
—
Letter
Ledger
A4
A3
Brightness
—
—
Adjusts the brightness.
Light
+2
(Does not appear
when
Enhance Photos
is chosen.)
+1
-1
-2
Dark
Contrast
—
Adjusts the contrast.
+2
+1
(Does not appear
when
Enhance Photos
is chosen.)
-1
-2
True2Life
On
White Balance
Sharpness
Color Density
areas.
+2
+1
(Does not appear
when
Enhance Photos
is chosen.)
Off*
-1
-2
Enhances the detail of the
image.
+2
+1
-1
-2
Adjusts the total amount of
color in the image.
+2
+1
-1
-2
The factory settings are shown in Bold with an asterisk.
195
Option1
Option2
On*
Option3
Option4
Descriptions
Page
Cropping
—
—
margin to fit the paper size
or print size. Turn this
feature off if you want to
print whole images or
prevent unwanted
Off
cropping.
Borderless
Print Date
On*
Off
On
—
—
—
—
to fit the edges of the paper.
Prints the date on your
photo.
Does not appear Off*
when DPOF Print
is chosen.
Set New Default
—
—
—
Yes
No
You can save your print
settings.
Factory Reset
—
Yes
No
You can restore all the
settings to factory settings.
The factory settings are shown in Bold with an asterisk.
196
Menu and Features
Phone Book ( )
Level1
Level2
Level3
Options
Descriptions
Page
Search
—
—
—
Alphabetical
Order
You can dial by pressing
only a few keys (and Start).
C
Numerical Order
Set One Touch
Dial
—
—
—
—
Dial numbers, so you can
dial by pressing only a few
keys (and Start).
Set Speed Dial
Setup Groups
—
—
—
numbers, so you can dial by
pressing only a few keys
(and Start).
—
You can set up Group
umbers for Broadcasting.
The factory settings are shown in Bold with an asterisk.
Fax Preview (
)
Level1
Level2
Level3
Options
On
Descriptions
Page
Fax Preview
—
—
received faxes on the LCD
screen.
Off*
The factory settings are shown in Bold with an asterisk.
197
Entering Text
C
When you are setting certain menu selections, such as the Station ID, you may need to enter text
into the machine. Most dial pad keys have three or four letters printed on keys. The keys for 0, #
and l do not have printed letters because they are used for special characters.
By pressing the proper dial pad key repeatedly, you can access the character you want.
Press
Key
one
time
two
times
three
times
four
times
2
3
4
5
6
7
8
9
A
D
G
J
B
E
H
K
N
Q
U
X
C
F
I
2
3
4
5
6
S
8
Z
L
M
P
T
O
R
V
Y
W
You can enter the lower case characters to set a E-mail address. Press Shift+3 to change
between upper case and lower case.
Inserting spaces
C
To enter a space in a fax number, press c once between numbers. To enter a space in a name,
press c twice between characters.
Making corrections
C
If you entered an incorrect letter and want to change it, press d to move the cursor under the
incorrect character. Then press Clear/Back. Re-enter the correct character. You can also back
up and insert letters.
Repeating letters
C
If you need to enter a letter that is on the same key as the letter before, press c to move the cursor
to the right before you press the key again.
Special characters and symbols
C
Press l, # or 0, repeatedly until you see the special character or symbol you want.
Press l for
Press # for
Press 0 for
(space) ! " # $ % & ' ( ) + , - . / m
: ; < = > ? @ [ ] ^ _
USA:
À Á É Ó Í Ú Ñ Ü 0
Canada: É À È Ê Î Ç Ë Ö 0
198
Specifications
D
D
General
D
Printer Type
Print Method
Ink Jet
Black:
Color:
Piezo with 94 × 2 nozzle
Piezo with 94 × 3 nozzles
D
Memory Capacity
64 MB
LCD (liquid crystal display)
Wide 3.3 in. (83.8 mm) Color LCD
AC 100 to 120 V 50/60 Hz
Power Source
Power Consumption
Off Mode:
Sleep Mode:
Standby:
Average 0.9 W
Average 4 W
Average 6 W
Average 28 W
Operating:
1
Measured diagonally
Dimensions
12.7 in.
(323 mm)
21.3 in.
(540 mm)
19.2 in.
(488 mm)
22.6 in.
(574 mm)
21.4 in.
(543 mm)
199
Weight
Noise
34.4 lb (15.6 kg)
Operating:
Operating:
50 dB or less
Temperature
50° F to 95° F (10 to 35° C)
Best Print Quality: 68° F to 91° F (20 to 33° C)
Operating: 20 to 80% (without condensation)
Best Print Quality: 20 to 80% (without condensation)
Humidity
ADF (automatic document For best results we recommend:
feeder)
Up to 50 pages
Temperature: 68° F - 86° F (20° C - 30° C)
Humidity: 50% - 70%
2
Paper: 20 lb (80 g/m )
2
Paper Tray #1
Paper Tray #2
150 Sheets 20 lb (80 g/m )
2
250 Sheets 20 lb (80 g/m )
1
This depends on printing conditions.
200
Specifications
Print media
D
Paper Input
Paper Tray
Paper type:
Plain paper, inkjet paper (coated paper), glossy
photo paper , transparencies
and envelopes
D
Paper size:
Ledger, A3, Letter, Legal, Executive, A4, A5, A6, JIS B4,
JIS B5, envelopes (commercial No.10, DL, C5, Monarch,
JE4), PhotoL 4"×6", Photo 2L 5"×7", Index card and Post
card .
Width: 3.5 in. (89 mm) - 11.7 in. (297 mm)
Length: 5.0 in. (127 mm) - 17.0 in. (431.8 mm)
For more details, see Paper weight, thickness and
Maximum paper tray capacity: Approx. 150 sheets of
2
20 lb (80 g/m ) plain paper
Paper Tray #2
Paper type:
Plain paper
Paper size:
Ledger, A3, Letter, Legal, A4, JIS B5, JIS B4, EXE
Width: 7.2 in. (182 mm) - 11.7 in. (297 mm)
Length: 10.1 in. (257 mm) - 17.0 in. (431.8 mm)
For more details, see Paper weight, thickness and
Maximum paper tray capacity: Approx. 250 sheets of
2
20 lb (80 g/m ) plain paper
2
Paper Output
Up to 50 sheets of 20 lb (80 g/m ) plain paper (face up print
delivery to the output paper tray)
1
Use only transparencies recommended for inkjet printing.
2
For glossy photo paper or transparencies, we recommend removing printed pages from the output paper tray
immediately after they exit the machine to avoid smudging.
3
201
Fax
Compatibility
Coding System
Modem Speed
D
ITU-T Group 3
MH/MR/MMR/JPEG
Automatic Fallback
33600 bps
Document Size
ADF Width: 5.8 in. to 11.7 in. (148 mm to 297 mm)
ADF Length: 5.8 in. to 17 in. (148 mm to 431.8 mm)
Scanner Glass Width: Max. 11.7 in. (297 mm)
Scanner Glass Length: Max. 17 in. (431.8 mm)
11.3 in. (288 mm)
Scanning Width
Printing Width
Gray Scale
11.5 in. (291 mm)
256 levels
Polling Types
Contrast Control
Standard, Sequential: (Black only)
Automatic/Light/Dark
(manual setting)
Resolution
Horizontal 203 dot/in. (8 dot/mm)
Vertical
Standard
98 line/in. (3.85 line/mm) (Black)
196 line/in. (7.7 line/mm) (Color)
Fine
196 line/in. (7.7 line/mm) (Black/Color)
Photo
196 line/in. (7.7 line/mm) (Black)
Superfine
392 line/in. (15.4 line/mm) (Black)
6 (3 × 2)
One Touch Dial
Speed Dial
Groups
100 stations × 2 numbers
Up to 6
256 stations
Broadcasting
Automatic Redial
Ring Delay
1 time after 5 minutes
0, 1, 2, 3 or 4 rings
Communication Source Public switched telephone network.
Memory Transmission
Out of Paper Reception
Up to 480 /400 pages
Up to 480 /400 pages
1
2
3
‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).
Specifications and printed materials are subject to change without prior notice.
‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications
and printed materials are subject to change without prior notice.
Black & White only
202
Specifications
Copy
D
Color/Black
Yes/Yes
Document Size
ADF Width: 5.8 in. to 11.7 in. (148 mm to 297 mm)
ADF Length: 5.8 in. to 17 in. (148 mm to 355.6 mm)
Scanner Glass Width: Max. 11.7 in. (297 mm)
Scanner Glass Length: Max. 17 in. (431.8 mm)
Copy Width: Max. 11.46 in. (291 mm)
D
Copy Speed
Black: Up to 23 pages/minute (Letter paper)
Color: Up to 20 pages/minute (Letter paper)
Multiple Copies
Enlarge/Reduce
Resolution
Stacks/Sorts up to 99 pages
25% to 400% (in increments of 1%)
Scans up to 1200×1200 dpi
Prints up to 1200×1200 dpi
1
Based on Brother standard pattern (Fast mode/Stack Copy). Copy speeds vary with the complexity of the document.
203
®
PhotoCapture Center
Compatible Media
D
®
CompactFlash
(Type I only)
(Microdrive™ is not compatible)
(Compact I/O cards such as Compact LAN card and
Compact Modem card are not supported.)
®
Memory Stick
Memory Stick Pro™
(Not available for music data with MagicGate™)
Memory Stick Duo™ with adapter
Memory Stick Micro (M2) with adapter
SD
SDHC
microSD with adapter
miniSD™ with adapter
xD-Picture Card™
USB Flash memory drive
Resolution
Up to 1200 × 2400 dpi
File Extension
(Media Format)
(Image Format)
DPOF, EXIF, DCF
Photo Print: JPEG
Scan to Media: JPEG, PDF (Color)
TIFF, PDF (Black)
®
Color Enhancement
Photo Enhance
True2Life
Auto Correct, Enhance Skin
-
Tone, Enhance Scenery, Trimming,
Slide Show, Remove Red-Eye, Monochrome and Sepia
Number of Files
Up to 999 files
(The folder inside memory cards or USB Flash memory drive
is also counted)
Folder
File must be stored in the 4th folder level of the memory card
or USB Flash memory drive.
Borderless
Ledger, A3, Letter, A4, Photo 4" × 6", Photo 5" × 7"
1
2
3
4
Memory cards, adapters and USB Flash memory drive are not included.
16MB to 2GB
4GB to 8GB
xD-Picture Card™ Conventional Card from 16MB to 512MB
xD-Picture Card™ Type M from 256MB to 2GB
xD-Picture Card™ Type H from 256MB to 2GB
5
USB 2.0 Standard
USB Mass Storage standard from 16 MB to 8 GB
Support format: FAT12/FAT16/FAT32
6
7
Progressive JPEG format is not supported.
204
Scanner
D
Color/Black
Yes/Yes
®
TWAIN Compliant
Yes (Windows 2000 Professional/XP/XP Professional x64
®
Edition/Windows Vista )
®
Mac OS X 10.2.4 or greater
®
®
WIA Compliant
Color Depth
Yes (Windows XP /Windows Vista )
48 bit color Processing (Input)
24 bit color Processing (Output)
(Actual Input: 30 bit color/Actual Output: 24 bit color)
Resolution
Up to 19200 × 19200 dpi (interpolated)
Up to 1200 × 2400 dpi (optical) (Scanner Glass)
Up to 1200 × 600 dpi (optical) (ADF)
Black: Up to 3.19 sec.
Scanning Speed
Document Size
Color: Up to 4.22 sec.
(Letter size at 100 × 100 dpi)
ADF Width: 5.8 in. to 11.7 in. (148 mm to 297 mm)
ADF Length: 5.8 in. to 17 in. (148 mm to 431.8 mm)
Scanner Glass Width: Max. 11.7 in. (297 mm)
Scanner Glass Length: Max. 17 in. (431.8 mm)
Up to 11.46 in. (291 mm)
Scanning Width
Gray Scale
256 levels
1
Windows® XP in this User’s Guide includes Windows® XP Home Edition, Windows® XP Professional, and Windows®
XP Professional x64 Edition.
2
Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows® XP and Windows Vista® (resolution up
to 19200 × 19200 dpi can be selected by using the Brother scanner utility)
206
Specifications
Printer
D
®
Printer Driver
Windows 2000 Professional/XP/XP Professional x64
®
Edition/Windows Vista driver supporting Brother
Native Compression mode
®
Mac OS X 10.2.4 or greater: Brother Ink Driver
D
Resolution
Up to 1200 × 6000 dpi
1200 × 2400 dpi
1200 × 1200 dpi
600 × 600 dpi
600 × 300 dpi
600 × 150 dpi (Color)
450 × 300 dpi (Black & White)
Printing Width
10.76 in. [11 in. (borderless) ]
273 mm [279 mm (borderless) ]
Borderless
Ledger, A3, Letter, A4, A6, B4, Photo 4"×6", Index
Card, Photo L 3.5"×5", Photo 2L 5"×7", Post Card
1
Output image quality varies based on many factors including, but not limited to input image resolution and quality and
print media.
2
3
4
When you set the Borderless feature to On.
When printing on letter size paper.
207
Interfaces
D
USB
A USB 2.0 interface cable that is no longer than 6 feet (2.0 m).
Ethernet UTP cable category 5 or greater.
LAN cable
Wireless LAN
Your machine supports IEEE 802.11b/g wireless communication
with your wireless LAN using Infrastructure mode or a wireless
Peer-to-Peer connection in Ad-hoc Mode.
1
Your machine has a USB 2.0 Hi-speed interface. The machine can also be connected to a computer that has a USB
1.1 interface.
2
3
Third party USB ports are not supported for Macintosh®.
208
Specifications
Computer requirements
D
SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS
Hard Disk Space to install
Computer Platform & Supported
Processor
Minimum
Speed
PC
Interface
Minimum Recommended
Operating System
Version
PCSoftware
Functions
For
For
RAM
RAM
Drivers Applications
®
®
2000
Printing,
USB,
10/100
BaseTx
(Ethernet),
Wireless
802.11b/g
64 MB 256 MB 110 MB 340 MB
Windows
Intel
D
®
Operating Professional
,
Pentium II
or equivalent
Scanning,
Removable
Disk
System
128 MB
110 MB 340 MB
XP Home
XP
Professional
®
XP
256 MB 512 MB 110 MB 340 MB
512 MB 1 GB 600 MB 530 MB
64-bit (Intel 64
or AMD64)
Professional
x64 Edition
supported CPU
Intel®Pentium®
4 or equivalent
Windows
Vista
®
64-bit (Intel 64
or AMD64)
supported CPU
®
®
Printing, PC
PowerPC
G4/G5
128 MB 256 MB 80 MB 400 MB
Macintosh Mac OS
Operating
X
USB ,
10.2.4 - 10.4.3 FaxSend
,
10/100
Scanning,
Removable (Ethernet),
Disk
BaseTx
PowerPC
G3 350MHz
System
Wireless
802.11b/g
®
Printing, PC
PowerPC
G4/G5
512 MB 1 GB
Mac OS X
USB ,
10.4.4 or
greater
FaxSend
Scanning,
,
10/100
BaseTx
Removable (Ethernet),
®
Intel
Core™
Processor
Disk
Wireless
802.11b/g
Conditions:
1
Microsoft® Internet Explorer 5.5 or greater.
All trademarks, brand and product names are
property of their respective companies.
2
For WIA, 1200 x 1200 resolution. Brother Scanner
Utility enables to enhance up to 19200 x 19200 dpi.
3
4
Third party USB ports are not supported.
PC Fax supports black and white only, and does
not support Ledger/A3 size paper.
5
6
PaperPort™ 11SE supports Microsoft® SP4 or
higher for Windows® 2000 and SP2 or higher for XP.
Presto!® PageManager® on the CD-ROMsupports
Mac OS® X 10.3.9 or higher. For Mac OS® X
10.2.4-10.3.8 Presto!® PageManager® is available
as a download from the Brother Solutions Center.
209
Consumable items
D
Ink
The machine uses individual Black, Yellow, Cyan and Magenta ink
cartridges that are separate from the print head assembly.
Service Life of Ink
Cartridge
The first time you install the ink cartridges the machine will use extra
ink to fill the ink delivery tubes. This is a one-time process that
enables high quality printing. Afterward, replacement ink cartridges
will print the specified number of pages.
For more information about the replacement consumables, visit us
Replacement
Consumables
<Standard Black> LC61BK, <High Yield Black> LC65HY-BK
<Standard Cyan> LC61C, <High Yield Cyan> LC65HY-C
<Standard Magenta> LC61M, <High Yield Magenta> LC65HY-M
<Standard Yellow> LC61Y, <High Yield Yellow> LC65HY-Y
What is Innobella™?
Innobella™ is a range of genuine consumables offered by Brother.
The name "Innobella™" derives from the words "Innovation" and
"Bella" (meaning "Beautiful" in Italian) and is a representation of the
"innovative" technology providing you with "beautiful" and "long
lasting" print results.
When you print photo images, Brother recommends Innobella™
glossy photo paper (BP71 series) for high quality. Brilliant prints are
made easier with Innobella™ Ink and paper.
210
Specifications
Network (LAN)
D
LAN
You can connect your machine to a network for Network Printing,
®
Network Scanning, PC Fax Send, PC Fax Receive (Windows only)
and Remote Setup . Also included is Brother BRAdmin Light
Network Management software.
D
®
Support for
Windows 2000 Professional/XP/XP Professional x64
®
Edition/Windows Vista
®
Mac OS X 10.2.4 or greater
Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)
IEEE 802.11 b/g (Wireless LAN)
Protocols
TCP/IP for IPv4:
ARP, RARP, BOOTP, DHCP, APIPA (Auto
IP), NetBIOS/WINS, LPR/LPD,
Custom Raw Port/Port9100, DNS Resolver,
mDNS, FTP Server, TELNET, SNMPv1,
TFTP, Scanner Port, LLTD responder,
Web Services, SMTP Client, POP before
SMTP, SMTP-AUTH, POP3, APOP,
FTP Client
TCP/IP for IPv6
(Turned off as default) NDP, RA, LPR/LPD,
Custom Raw Port/Port9100, mDNS,
FTP Server, TELNET, SNMPv1, TFTP,
Scanner Port, LLTD responder,
Web Services, SMTP Client,
POP before SMTP, SMTP-AUTH, POP3,
APOP, FTP Client
Network Security
SSID/ESSID, 128 (104) / 64 (40) bit WEP, WPA/WPA2-PSK
(TKIP/AES)
Setup Support Utility SecureEasySetup™ Yes (simple setup with your
(one-push configurati
on)
SecureEasySetup™-capable access
point/router)
AOSS™
WPS
Yes (simple setup with your AOSS™-capable
access point/router)
Yes (simple setup with your Wi-Fi Protected
Setup™-capable access point/router)
1
2
If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is
211
Wireless one-push configuration
D
If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™
(PBC ) or AOSS™, you can configure the machine easily without a computer. By pushing a
button on the wireless LAN router / access point and the machine, you can set up the wireless
network and security settings. See the users guide for your wireless LAN router / access point for
instructions on how to access one-push mode.
1
Push Button Configuration
Note
Routers or access points that support SecureEasySetup™, Wi-Fi Protected Setup™ or
AOSS™ have the symbols shown below.
212
Glossary
E
E
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
CNG tones
The special tones (beeps) sent by fax
The document can be placed in the ADF
and scanned one page at a time
automatically.
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Auto Reduction
E
Coding method
Reduces the size of incoming faxes.
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine prints a copy of every fax
that is received and stored in memory.This
is a safety feature so you will not lose
messages during a power failure.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Batch Transmission
(Black & white faxes only) As a cost
saving feature, all delayed faxes to the
same fax number can be sent as one
transmission.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Beeper Volume
Contrast
Volume setting for the beep when you
press a key or make an error.
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Delayed Fax
Broadcasting
Sends your fax at a specified time later.
The ability to send the same fax message
to more than one location.
Distinctive Ring
A subscriber service purchased from the
telephone company that gives you
another telephone number on an existing
telephone line. The Brother machine uses
the new number to simulate a dedicated
fax line.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
213
Dual Access
Fax tones
The signals sent by sending and receiving
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
fax machines while communicating
information.
Fax/Tel
Easy Receive
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
ECM (Error Correction Mode)
Fine resolution
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
Gray Scale
Extension telephone
The shades of gray available for copying,
scanning and faxing photographs.
A telephone using the same line as your
fax but plugged into a separate wall jack.
Group number
External telephone
A combination of One Touch and
Speed Dial numbers that are stored on a
One Touch key or in a Speed Dial location
for Broadcasting.
A telephone that is plugged into the EXT
jack of your machine.
F/T Ring Time
Help list
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
A printout of the complete Menu table that
you can use to program your machine
when you do not have the User's Guide
with you.
Fax Forwarding
Innobella™
Sends a fax received into the memory to
another pre-programmed fax number.
Innobella™ is a range of genuine
consumables offered by Brother. For best
quality results Brother recommends
Innobella™ Ink and Paper.
Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
Fax Preview
If you turn on Fax Preview you will be able
to view incoming and outgoing faxes on
the LCD screen by pressing the
Fax Preview key.
LCD (liquid crystal display)
Fax Receive Code
The display screen on the machine that
shows interactive messages during On-
Screen Programming and shows the date
and time when the machine is idle.
Press this code (l 5 1) when you answer
a fax call on an extension or external
telephone.
Fax Storage
You can store received faxes in memory.
214
Glossary
®
Manual fax
You can lift the handset of the external
PhotoCapture Center
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
telephone or you can press Hook to hear
the receiving fax machine answer before
you press Black Start or Color Start to
begin sending.
PictBridge
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
Menu mode
Programming mode for changing your
machine's settings.
Polling
OCR (optical character recognition)
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
E
The bundled ScanSoft™ PaperPort™
®
11SE with OCR or Presto!
®
PageManager software application
Pulse (Canada only)
converts an image of text to text you can
edit.
A form of rotary dialing on a telephone
line.
One Touch
Quick Dial List
Keys on the machine’s control panel
where you can store numbers for easy
dialing. You can store a second number
on each key if you hold down Shift as you
press the One Touch key.
A listing of names and numbers stored in
One Touch and Speed Dial memory, in
numerical order.
Real Time Transmission
When memory is full, you can send faxes
in real time.
Out of Paper Reception
Receives faxes into the machine's
memory when the machine is out of paper.
Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
Remote Access Code
Your own four-digit code (--- ) that allows
you to call and access your machine from
a remote location.
Paging
This feature enables your machine to call
your pager when a fax is received into its
memory. The machine will also page for
voice messages.
Remote Retrieval Access
The ability to access your machine
remotely from a touch tone telephone.
Resolution
Pause
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Allows you to place a 3.5 second delay in
the dialing sequence while you are dialing
using the dial pad or while you are storing
One Touch and Speed Dial numbers.
Press Redial/Pause as many times as
needed for longer pauses.
Ring Delay
The number of rings before the machine
answers in Fax Onlyand Fax/Tel
modes.
Photo resolution (B&W only)
A resolution setting that uses varying
shades of gray for the best representation
of photographs.
Ring Volume
Volume setting for the machine's ring.
215
Scan to Media
Tone
A form of dialing on the telephone line
You can scan a black & white or color
document into a memory card or USB
Flash memory drive. Black & white images
can be in TIFF or PDF file format and color
images can be in PDF or JPEG file format.
used for Touch Tone telephones.
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Scanning
The process of sending an electronic
image of a paper document into your
computer.
Transmission Verification Report
A listing for the last fax sent, that shows its
date, time and number.
Search
®
True2Life
An electronic, numerical or alphabetical
listing of stored One Touch, Speed Dial
and Group numbers.
Adjusts the color in the image for better
print quality by improving sharpness,
white balance and color density.
Speed Dial
User Settings
A pre-programmed number for easy
A printed report that shows the current
settings of the machine.
dialing. You must press , the two digit
code, and Black Start or Color Start to
start the dialing process.
Standard resolution
203 × 97 dpi. It is used for regular size text
and quickest transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution (B&W)
392 × 203 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external device or
answering machine to the EXT. jack of
your machine.
Telephone Answer Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (# 5 1).
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
216
Index
F
ControlCenter
See Software User's Guide on the
A
CD-ROM. .................................................
Copy
enlarge/reduce ..................................... 95
enter Copy mode .................................. 94
page layout (N in 1) .............................. 96
Cordless telephone (non-Brother) ........... 77
Custom Ringing ....................................... 69
Custom telephone features on a single
®
®
Apple Macintosh
See Software User's Guide on the
CD-ROM. ..................................................
Automatic
Easy Receive .....................................53
F
B
Brother
accessories and supplies ........................ ii
D
Data Ident-A-Call ..................................... 69
Dialing
C
access codes and credit card
Canceling
Caller ID history .................................... 81
Direct printing
from a PictBridge camera ................... 125
Distinctive Ring ........................................ 69
Document
Cleaning
printer platen .......................................166
Connecting
external TAD
217
telephone line interference .............. 151
at end of conversation ....................... 48
Broadcasting ..................................... 43
delayed batch transmission ............... 47
delayed fax ........................................ 46
from memory (Dual Access) .............. 46
from scanner glass ............................ 41
Real Time Transmission .................... 46
Resolution ......................................... 45
telephone line interference .............. 151
Fax/Tel mode
E
No Cartridge ........................................154
No Paper Fed ......................................154
while scanning a document ..............103
Unable to Init. ......................................156
Extension telephone, using ......................77
External telephone, connecting ................76
F
Fax codes
Fax Forwarding
Fax Receive Code ................................ 77
Telephone Answer Code ...................... 77
FCC notices ........................................... 139
programming a number .........................56
Fax, from PC
See Software User's Guide on the
CD-ROM. ..................................................
Fax, stand-alone
G
Easy Receive .....................................53
F/T Ring Time, setting ........................52
Fax Forwarding ..................................65
from extension telephone ...................77
H
Help
LCD messages ................................... 172
218
I
N
Ident-A-Call ..............................................69
Ident-A-Ring .............................................69
Ink cartridges
Network
Printing
See Network User's Guide on the
CD-ROM. ..............................................
Scanning
See Software User's Guide on the
CD-ROM. ..............................................
J
O
Jams
One touch
F
Out of Area (Caller ID) ............................. 71
L
P
PaperPort™ 11SE with OCR
M
®
Macintosh
See Software User's Guide on the
CD-ROM. ..................................................
Maintenance, routine
See Software User's Guide on the
Manual
CD-ROM and Help in the PaperPort™
11SE application to access
transmission ..........................................48
Mode, entering
PhotoCapture ..........................................6
Multi-line connections (PBX) ....................76
How-to-Guides. ........................................
PhotoCapture Center
®
®
CompactFlash .................................. 106
Enhance Photos
Enhance Scenery ............................ 112
Enhance Skin-Tone ......................... 112
Monochrome ................................... 113
Remove Red-Eye ............................ 113
from PC
See Software User's Guide on the
CD-ROM. ..............................................
219
Q
®
Print settings
Quick Dial
Access codes and credit card
Brightness ........................................119
Paper type & size .............................118
Return to factory setting ...................121
Printing
Scan to memory card ..........................121
Scan to USB flash memory .................121
specifications ......................................204
PictBridge
Broadcasting ........................................ 43
using Groups ..................................... 43
Group dial
setting up Groups for Broadcasting ... 86
Speed Dial
setting up by 2-digit location .............. 83
setting up from Caller ID
One Touch Dial
R
DPOF Printing .....................................126
Receive Mode
®
®
Redial/Pause ........................................... 80
Reducing
Remote Retrieval ..................................... 63
Remote Setup
Presto! PageManager
®
®
See Help in Presto! PageManager
application .................................................
Print
specifications ......................................207
Printing
See Software User's Guide on the
CD-ROM. ..................................................
Fax Journal ........................................... 90
how to print ........................................... 90
Network Configuration .......................... 90
User Settings ........................................ 90
See Software User's Guide on the
CD-ROM. ..................................................
Programming your machine ...................172
220
Resolution
Transferring your faxes or Fax Journal
Tray Select key ...................................... 100
Troubleshooting ..................................... 145
checking ink volume ........................... 169
document jam ..................................... 159
if you are having difficulty
Ring Delay, setting ...................................52
S
incoming calls .................................. 149
Scannable area ........................................24
Scanning
See Software User's Guide on the
CD-ROM. ..................................................
Security
F
®
Two-line telephone system ...................... 74
Secure function lock
Serial Number
SimpleBiz Fax & Alternative Number
Speed Dial
V
Volume, setting
W
Notice-Disclaimer ................................... iii
Wireless Network
See Quick Setup Guide and Network
User's Guide on the CD-ROM. .................
T
TAD (telephone answering device),
with two-line jack ...................................75
Telephone line
connections ...........................................73
difficulties ............................................148
interference .........................................151
multi-line (PBX) .....................................76
221
EQUIPMENT ATTACHMENT LIMITATIONS
(Canada only)
NOTICE
This product meets the applicable Industry Canada technical specifications.
NOTICE
The Ringer Equivalence Number is an indication of the maximum number of devices allowed to
be connected to a telephone interface. The termination on an interface may consist of any
combination of devices subject only to the requirement that the sum of the RENs of all the devices
does not exceed five.
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, Canada H9B 3H6
Visit us on the World Wide Web
These machines are made for use in the USA and Canada only. We cannot recommend using
them overseas because it may violate the Telecommunications Regulations of that country and
the power requirements of your multi-function center may not be compatible with the power
available in foreign countries. Using USA or Canada models overseas is at your own risk and
may void your warranty.
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