MFC-3200C
®
Brother Numbers
IMPORTANT
For technical help you must call the country where you bought the MFC. Calls
must be made from within that country.
Register Your Product
By registering your product with Brother International
Corporation, you will be recorded as the original owner of the
product. Your registration with Brother:
• may serve as confirmation of the purchase date of your product
should you lose your receipt;
• may support an insurance claim by you in the event of product
loss covered by insurance; and,
• will help us notify you of enhancements to your product and
special offers.
Please complete and fax the Brother Warranty Registration And
Test Sheet or, for your convenience and most efficient way to
register your new product, register on-line at
Frequently Asked Questions (FAQs)
The Brother Solutions Center is our one-stop resource for all your Fax Machine/
Multi-Function Center needs. You can download the latest software and
utilities, read FAQs and troubleshooting tips, and go to the ‘Solutions’ section
to learn how to get the most from your Brother product.
You can check here for Brother driver updates.
For Customer Service
In USA:
1-800-284-4329 (voice)
1-901-379-1215 (fax)
1-800-284-3238 (TTY service for the hearing-impaired)
In Canada: 1-877-BROTHER (voice)
(514) 685-4898 (fax)
(514) 685-6464 (voice) In Montreal
Service Center Locator (USA Only)
For the location of a Brother authorized service center, call 1-800-284-4357.
Service Center Locations (Canada Only)
For the location of a Brother authorized service center, call 1-877-BROTHER.
B R O T H E R N U M B E R S
i
Brother fax back system (USA Only)
Brother has installed an easy-to-use fax back system, so you can get instant
answers to common technical questions and product information for all Brother
products. This system is available 24 hours a day, 7 days a week. You can use
the system and an Index of fax back subjects.
In USA only:
1-800-521-2846
The Brother fax back system number has been preprogrammed on One Touch
key 1.
Ordering Accessories and Supplies
For best quality results use only genuine Brother accessories, available at most
Brother retailers. If you cannot find the accessory you need and you have a Visa,
MasterCard, Discover, or American Express credit card, you can order
accessories directly from Brother. (In the USA, you can visit us online for a
complete selection of Brother accessories and supplies available for purchase.)
In USA:
1-888-879-3232 (voice)
1-800-947-1445 (fax)
In Canada: 1-877-BROTHER (voice)
Description
Item
Ink Cartridge <black>
LC21BK
LC21C
LC21M
LC21Y
Ink Cartridge <cyan>(blue)
Ink Cartridge <magenta>(red)
Ink Cartridge <yellow>
Power Protector for A/C Power and Phone Line QPD120
Telephone Line Cord
Telephone Handset
Handset Curled Cord
Paper Support
LG3077001
LE0446011
LE6681001
UU1309001
LE3305001
LE6396002
LE6398002
LE6486002
LE6891001
ADF Document Output Support
ADF Document Support
Output Paper Support
Card Stock Support
User’s Guide
Multi-Function Link® Pro Suite is NOT available on floppy disks.
Note
O R D E R I N G A C C E S S O R I E S A N D S U P P L I E S
ii
Notice – Disclaimer of Warranties
(USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,
EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR)
MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING
WITHOUT LIMITATION THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,
REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT
WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,
RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS
TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS
NOT PERMITTED BY SOME STATES IN THE USA AND SOME
PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY
TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU
FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES
(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS
INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE)
ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE
EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE
USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE
EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL
OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT
APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY
TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER,
AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN
CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY
OR OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled
and published, covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to
change without notice.
Brother reserves the right to make changes without notice in the specifications
and materials contained herein and shall not be responsible for any damages
(including consequential) caused by reliance on the materials presented,
including but not limited to typographical and other errors relating to the
publication.
N O T I C E
–
D I S C L A I M E R O F W A R R A N T I E S
iii
Brother® One Year Limited Warranty and Replacement Service
(USA Only)
Who is covered:
use of non Brother®-brand parts and
Consumable and Accessory Items);
(4)Consumable and Accessory Items that
expired in accordance with a rated life; and,
(5)Problems arising from other than defects in
materials or workmanship.
This limited warranty is VOID if this Product has
been altered or modified in any way (including
but not limited to attempted warranty repair
without authorization from Brother and/or
alteration/removal of the serial number).
• This limited warranty (“warranty”) is given only
to the original end-use/retail purchaser
(referred to in this warranty as “Original
Purchaser”) of the accompanying product,
consumables and accessories (collectively
referred to in this warranty as “this Product”).
• If you purchased a product from someone
other than an authorized Brother reseller in
the United States or if the product was used
(including but not limited to floor models or
refurbished product), prior to your purchase
you are not the Original Purchaser and the
product that you purchased is not covered by
this warranty.
What to do if you think your Product is
eligible for warranty service:
Report your issue to either our Customer
Service Hotline at 1-800-284-4329 or a Brother
Authorized Service Center within the
applicable warranty period. Supply Brother
or the Brother Authorized Service Center with a
copy of your dated bill of sale showing that this
Product was purchased within the U.S. For the
name of local Brother Authorized Service
Center(s), call 1-800-521-2846.
What is covered:
• This Product includes
Consumable and Accessory
a
Machine and
Items.
Consumable and Accessory Items include but
are not limited to print heads, toner, drums, ink
cartridges, print cartridges, refill ribbons,
therma PLUS paper and thermal paper.
• Except as otherwise provided herein, Brother
warrants that the Machine and the
accompanying Consumable and Accessory
Items will be free from defects in materials and
workmanship, when used under normal
conditions.
• This warranty applies only to products
purchased and used in the United States. For
products purchased in, but used outside, the
United States, this warranty covers only
warranty service within the United States (and
does not include shipping outside the United
States).
What Brother will ask you to do:
After contacting Brother or a Brother Authorized
Service Center, you may be required to deliver
(by hand if you prefer) or send the Product
properly packaged, freight prepaid, to the
Authorized Service Center together with a
photocopy of your bill of sale. You are
responsible for the cost of shipping,
packing product, and insurance (if you
desire). You are also responsible for loss or
damage to this Product in shipping.
What Brother will do:
What is the length of the Warranty Periods:
• Machines: one year from the original
purchase date.
• Accompanying Consumable and Accessory
Items: 90 days from the original purchase
date or the rated life of consumable,
whichever comes first.
If the problem reported concerning your
Machine and/or accompanying Consumable
and Accessory Items is covered by this
warranty and if you first reported the problem to
Brother or an Authorized Service Center within
the applicable warranty period, Brother or its
Authorized Service Center will repair or replace
the
Machine
and/or
accompanying
Consumable and Accessory Items at no charge
to you for parts or labor. The decision as to
whether to repair or replace the Machine and/or
accompanying Consumable and Accessory
Items is made by Brother in its sole discretion.
What is NOT covered:
This warranty does not cover:
(1)Physical damage to this Product;
(2)Damage caused by improper installation,
improper or abnormal use, misuse, neglect
or accident (including but not limited to
transporting this Product without the proper
preparation and/or packaging);
(3)Damage caused by another device or
software used with this Product (including
but not limited to damage resulting from
Brother reserves the right to supply
a
refurbished or remanufactured replacement
Machine and/or accompanying Consumable
and Accessory Items and use refurbished parts
provided such replacement products conform to
the manufacturer’s specifications for new
product/parts. The repaired or replacement
L I M I T E D W A R R A N T Y ( U S A )
iv
Brother® One Year Limited Warranty and Replacement Service
(USA Only)
Machine and/or accompanying Consumable
and Accessory Items will be returned to you
freight prepaid or made available for you to pick
up at a conveniently located Authorized Service
Center.
replacement Machine that is sent to you and
your original Machine shall become the
property of Brother. Retain your original
Accessory Items and a copy of the return
freight bill, signed by the courier.
If the Machine and/or accompanying
Consumable and Accessory Items are not
covered by this warranty (either stage), you will
be charged for shipping the Machine and/or
accompanying Consumable and Accessory
Items back to you.
Limitations:
Brother is not responsible for damage to or loss
of any equipment, media, programs or data
related to the use of this Product. Except for that
repair or replacement as described above,
Brother shall not be liable for any direct,
indirect, incidental or consequential damages
or specific relief. Because some states do not
allow the exclusion or limitation of
consequential or incidental damages, the
above limitation may not apply to you.
THIS WARRANTY IS GIVEN IN LIEU OF ALL
OTHER WARRANTIES, WRITTEN OR ORAL,
WHETHER EXPRESSED BY AFFIRMATION,
PROMISE,
MODEL OR SAMPLE.
The foregoing are your sole (i.e., only) and
exclusive remedies under this warranty.
What happens when Brother elects to
replace your Machine:
When a replacement Machine is authorized by
Brother, and you have delivered the Machine to
an Authorized Service Center, the Authorized
DESCRIPTION,
DRAWING,
ANY AND ALL
Service Center will provide you with
a
WARRANTIES OTHER THAN THIS ONE,
WHETHER EXPRESS OR IMPLIED,
replacement Machine after receiving one from
Brother. If you are dealing directly with Brother,
Brother will send to you a replacement Machine
with the understanding that you will, after
receipt of the replacement Machine, supply the
required proof of purchase information,
together with the Machine that Brother agreed
to replace. You are then expected to pack the
Machine that Brother agreed to replace in the
package from the replacement Machine and
return it to Brother using the pre-paid freight bill
supplied by Brother in accordance with the
instructions provided by Brother. Since you will
be in possession of two machines, Brother will
require that you provide a valid major credit
card number. Brother will issue a hold against
the credit card account number that you provide
until Brother receives your original Product and
determines that your original Product is entitled
to warranty coverage. Your credit card will be
charged up to the cost of a new Product only if:
(i) you do not return your original Product to
Brother within five (5) business days; (ii) the
problems with your original Product are not
covered by the limited warranty; (iii) the proper
packaging instructions are not followed and has
caused damage to the product; or (iv) the
warranty period on your original Product has
expired or has not been sufficiently validated
with a copy of the proof of purchase (bill of sale).
The replacement Machine you receive (even if
refurbished or remanufactured) will be covered
by the balance of the limited warranty period
remaining on the original Product, plus an
additional thirty (30) days. You will keep the
INCLUDING IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE, ARE HEREBY
DISCLAIMED.
• This Limited Warranty is the only warranty
that Brother is giving for this Product. It is the
final expression and the exclusive and only
statement of Brother’s obligations to you. It
replaces
all
other
agreements
and
understandings that you may have with
Brother or its representatives.
• This warranty gives you certain rights and you
may also have other rights that may vary from
state to state.
• This Limited Warranty (and Brother’s
obligation to you) may not be changed in any
way unless you and Brother sign the same
piece of paper in which we (1) refer to this
Product and your bill of sale date, (2) describe
the change to this warranty and (3) agree to
make that change.
Important: We recommend that you keep
all original packing materials, in the event that
you ship this product.
L I M I T E D W A R R A N T Y ( U S A )
v
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE
LIMITED WARRANTY
(Canada Only)
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service
Centers, will repair this MFC/Facsimile machine free of charge if defective in material or
workmanship. This Limited Warranty does not include cleaning, consumables
(including, without limitation, print cartridges, print head, toner and drum) or damage
caused by accident, neglect, misuse or improper installation or operation, any damage
caused from service, maintenance, modifications, or tampering by anyone other than a
Brother Authorized Service Representative, or from the use of supplies or consumable
items that are non-Brother products. Operation of the MFC/Facsimile machine in excess
of the specifications or with the Serial Number or Rating Label removed shall be
deemed abuse and all repairs thereafter shall be the sole liability of the end-user/
purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be
delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized
Service Center, together with your Proof of Purchase in the form of a Sales Receipt.
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on
applicable models) during shipping will cause severe damage to the MFC/Facsimile and
will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your
print head resulting from packing without the ink cartridges will VOID your warranty.
(Refer to your Operation Manual for proper packaging.)
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO
THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY
WAIVED.
No oral or written information, advice or representation provided by Brother, its
Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create
another warranty or modify this warranty. This warranty states Brother’s entire liability
and your exclusive remedy against Brother for any failure of the MFC/Facsimile
machine to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of
this MFC/Facsimile machine shall be liable for any indirect, incidental, special,
consequential, exemplary, or punitive damages, including lost profits, arising from the
use of or inability to use the product, even if advised by the end user/purchaser of the
possibility of such damages. Since some Provinces do not allow the above limitation of
liability, such limitation may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights
which vary from Providence to Providence.
Warranty Service is available at Brother Authorized Service Centers throughout
Canada. For Technical Support or for the name and location of your nearest Authorized
Service Center call 1-877-BROTHER. Within Montreal, please call (514) 685-6464.
Internet support: [email protected] or browse
Brother’s Web Site: www.brother.com
Brother International Corporation (Canada) Ltd.
1 Rue Hôtel de Ville
Dollard-Des-Ormeaux, QC H9B 3H6
L I M I T E D W A R R A N T Y ( C A N A D A )
vi
Quick Reference Guide
Real Time Transmission
You can send faxes in real time.
Sending Black & White
Faxes
1
Place the original face down in the
ADF.
Automatic Transmission
1
2
Place the original face down in the
ADF.
2
3
Press Menu/Set, 2, 2, 5.
Enter the fax number using One
Touch, Speed Dial, Search or the
dial pad.
or
Press
to select ON, and then
press Menu/Set—OR—For the
or
3
1
Press Black Fax Start.
next transmission only, press
to select NEXT FAX ONLY, and
then press Menu/Set.
Sending a Cover Page
Place the original face down in the
ADF.
or
4
5
For the next fax only, press
to
2
3
Press Menu/Set, 2, 2, 7.
select ON, and then press
Menu/Set.
When NEXT FAX ONLY?
appears, press Menu/Set.
Press 1 to select additional settings
—OR—Press 2 to fax.
or
4
Press
to select ON, and then
6
7
Enter the fax number.
press Menu/Set.
Press Black Fax Start.
or
5
6
Press
to select a comment,
Receiving Faxes
and then press Menu/Set.
Select Receive Mode
Enter two digits to indicate the
number of pages being sent, and
then press Menu/Set.
Press Receive Mode to select
FAX ONLY FAX/TEL,
,
TAD:ANSWER MACH. or
MANUAL. If you select
FAX/TEL, make sure to set Ring
Delay and F/T Ring Time.
7
Press 1 to select additional settings
—OR—Press 2 if you are ready to
fax.
8
9
Enter the fax number.
Manual Reception
Press Black Fax Start.
1
2
Pick up the handset.
Press Black Fax Start if you hear
fax tones (beeps).
3
When the LCD shows
RECEIVING, replace the handset.
vii
Search/Speed Dial
Storing Numbers
1
2
Press Search/Speed Dial, then
enter the first letter of the name
you’re looking for.
Storing One Touch Dial
Numbers
1
2
Press Menu/Set, 2, 3, 1.
Press
or
to search the
Press the One Touch key where
you want to store the number.
memory.
3
4
5
Enter a number (up to 20 digits),
and then press Menu/Set.
3
4
When the name is displayed, lift the
handset—OR—Press Hook/Hold
.
Enter a name (or leave it blank),
and then press Menu/Set.
Press Black Fax Start to dial. (If
you pressed Hook/Hold to dial,
pick up the handset when the other
party answers.)
Press Stop/Exit.
Storing Speed Dial Numbers
Press Menu/Set, 2, 3, 2.
5
To hang up, replace the handset.
1
2
Enter a two-digit Speed Dial
number, and then press Menu/Set.
Making Copies
Making a Single Copy
Place the original face down in the ADF.
3
4
5
Enter a number (up to 20 digits),
and then press Menu/Set.
1
2
Press Black Copy or Color Copy
.
Enter a name (or leave it blank),
and then press Menu/Set.
Making Multiple Copies
Place the original face down in the ADF.
1
2
Press Stop/Exit.
Use the dial pad to enter the number
of copies you want (up to 99).
Telephone Operation
One Touch Dialing / Speed
Dialing
3
Press Black Copy or Color Copy.
1
2
Pick up the handset—OR—Press
Hook/Hold and listen for a dial
tone.
Brother fax back system:
In USA:
Brother Global Web Site:
http://www.brother.com
Frequently Asked Questions
1-800-521-2846
When you hear the dial tone, press
the One Touch key of the location
you want to call
—OR—Press Search/Speed
Dial, press #, then press the two-
digit Speed Dial number. (If you
pressed Hook/Hold to dial, pick
up the handset when the other party
answers.)
(FAQs) and Product Support:
http://solutions.brother.com
Brother Accessories & Supplies:
In USA:
1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
3
To hang up, replace the handset.
In Canada: 1-877-BROTHER (voice)
viii
1
Fax Test Sheet and Product Registration (USA Only)........ 1-2
MFC-3200C Control Panel Overview........................................ 1-3
About Fax Machines .................................................................. 1-5
Custom Features.................................................................. 1-5
2
Assembly.................................................................................... 2-3
Removing the Protective Yellow Bar.................................. 2-3
Loading Paper in the Paper Tray......................................... 2-8
Installing the Ink Cartridges................................................ 2-9
Connecting an External Telephone ................................... 2-13
Recording Outgoing Message (OGM).......................... 2-15
Special Line Considerations.............................................. 2-15
Roll Over Phone Lines.................................................. 2-15
Two-Line Phone System............................................... 2-15
Converting Telephone Wall Outlets ............................. 2-16
Installing MFC, External Two-Line TAD and
Two-Line Telephone ................................................ 2-16
ix
3
About Paper................................................................................ 3-1
4
5
On-Screen Programming............................................. 4-1
Getting Started............................................................................ 5-1
Repeating Letters ............................................................ 5-3
Special Characters and Symbols..................................... 5-3
Setting the Handset Volume................................................ 5-5
Choosing the Handset Volume (For Volume Amplify) ...... 5-6
Setting Volume Amplify ..................................................... 5-6
Turning On Automatic Daylight Savings Time .................. 5-7
Setting Tone/Pulse Dialing Mode ....................................... 5-7
Memory Storage .................................................................. 5-7
x
6
Basic Receiving Operations ....................................................... 6-1
Choosing the Receive Mode................................................ 6-1
To Select or Change Your Receive Mode ...................... 6-2
Easy Receive ....................................................................... 6-3
Printing a Reduced Incoming Fax (Auto Reduction).......... 6-4
Advanced Receiving Operations................................................ 6-5
Operation from Extension Telephones................................ 6-5
Using a Cordless External Handset................................. 6-5
Changing the Remote Codes ............................................... 6-5
7
Real Time Transmission...................................................... 7-5
Canceling a Job in Memory................................................. 7-6
Advanced Sending Operations................................................... 7-7
Composing Electronic Cover Page...................................... 7-7
Composing Your Own Comments.................................. 7-7
Cover Page for the Next Fax Only.................................. 7-8
Always Send a Cover Page............................................. 7-8
Using a Printed Cover Page ............................................ 7-9
xi
Overseas Mode .................................................................... 7-9
8
Access Codes and Credit Card Numbers............................. 8-6
Fax Redial............................................................................ 8-7
9
Do You Have Voice Mail?.............................................. 9-2
Before You Choose the Ring Pattern to Register ........... 9-2
VERY IMPORTANT ..................................................... 9-3
Registering the Distinctive Ring Pattern......................... 9-3
Caller ID..................................................................................... 9-3
Viewing Caller ID List.................................................... 9-4
Printing Caller ID List..................................................... 9-4
xii
Changing Remote Retrieval Access Code ............................... 10-3
11 Printing Reports..........................................................11-1
Making Multiple Copies.................................................... 12-1
Reducing and Enlarging Copies.................................... 12-5
Selecting Fixed Reduction Ratios:................................ 12-5
Special Copy Option..................................................... 12-6
2 in 1 ............................................................................. 12-6
Changing Default Copy Settings.............................................. 12-7
Copy Quality ..................................................................... 12-8
Color Adjustment .............................................................. 12-8
xiii
How to print your document .................................................... 13-2
Fast Draft Mode ............................................................ 14-9
Advanced Tab.................................................................... 14-9
Watermark..................................................................... 14-9
Watermark Style ......................................................... 14-10
Device Options............................................................ 14-11
Print Date & Time....................................................... 14-11
Support ............................................................................ 14-12
xiv
*2 Quality Settings...................................................... 14-15
Advanced Options ........................................................... 14-16
Scan to E-mail .......................................................................... 15-7
Scanner Settings ................................................................ 15-8
E-mail Application ............................................................ 15-8
File Attachments................................................................ 15-8
Conversion Options........................................................... 15-9
Format........................................................................... 15-9
xv
Show QuickSend Menu ................................................ 15-9
QuickSend List.............................................................. 15-9
Copy ....................................................................................... 15-12
Brother SmartUI Control Center.............................................. 16-1
Scan to File............................................................................. 16-10
File Attachments.............................................................. 16-13
Scanner Settings .............................................................. 16-14
Scan to OCR (Word Processing Program)............................. 16-15
Scan to Graphics Application
(example: Microsoft Paint) ................................................. 16-17
Copy ................................................................................ 16-19
xvi
Fax Setting (PC Fax using the Brother Fax Driver)............... 16-21
FAX Settings ................................................................... 16-22
Custom: User Defined Buttons .............................................. 16-23
Scanning a Document
TWAIN Compliant............................................................ 17-1
Custom:......................................................................... 17-5
How to Access the Scanner............................................... 17-6
Brother Scanner Utility................................................. 17-8
Using the Color Scan Key........................................................ 17-9
Scan/OCR........................................................................ 17-10
Organizing Your Items in Folders................................... 17-12
Links to Many Other Applications.................................. 17-13
Using ScanSoft™ TextBridge® OCR
(Converting Image Text to Text You Can Edit) ......... 17-13
Importing Items from Other Applications....................... 17-14
Exporting Items in Other Formats................................... 17-14
xvii
Exporting an Image File.............................................. 17-14
Quick links to other applications..................................... 17-17
You can Import items from other applications................ 17-18
Exporting an image file............................................... 17-19
Setting Up Sending............................................................ 19-2
Outside line access ............................................................ 19-2
Include header ................................................................... 19-2
Address Book file.............................................................. 19-2
User interface..................................................................... 19-3
Simple Style.................................................................. 19-3
Facsimile Style.............................................................. 19-3
Editing Member Information............................................. 19-7
From............................................................................ 19-11
Comment..................................................................... 19-11
Select Cover Page Form.............................................. 19-11
Import BMP file.......................................................... 19-11
Count Cover Page ....................................................... 19-11
Sending a File as a PC-FAX Using
the Facsimile Style...................................................... 19-12
xviii
For Windows® 98, 98SE, Me only........................................... 20-1
Printing a document........................................................... 21-3
Choosing printing options ................................................. 21-4
Sending a Fax from Your Macintosh® Application
(For OS 8.5-9.2).................................................................... 21-5
Adding a New Member................................................. 21-7
Adding a New Group.................................................... 21-8
Scanning Area............................................................. 21-12
Business Card Size...................................................... 21-13
Miscellaneous ............................................................. 21-13
Contrast....................................................................... 21-13
Color Sync Dialog....................................................... 21-14
Scanner Profile............................................................ 21-15
PreScanning an Image..................................................... 21-15
xix
Important....................................................................... 22-3
Industry Canada Compliance Statement
Printer Jam or Paper Jam................................................... 23-4
If You Are Having Difficulty with Your MFC ................. 23-7
How to Improve Print Quality................................................ 23-10
Cleaning the Print Head................................................... 23-10
Print Quality Check ......................................................... 23-10
STEP A: Color Block Quality Check ......................... 23-10
STEP B: Alignment Check ......................................... 23-11
Fax.............................................................................................. S-1
Printer......................................................................................... S-2
Printing ................................................................................ S-2
Controller............................................................................. S-2
Computer Requirements...................................................... S-3
Print Media .......................................................................... S-3
Consumable Items ............................................................... S-4
xx
25 Glossary ........................................................................G-1
26 Index............................................................................... I-1
27 Remote Retrieval Access Card ...................................R-1
xxi
1
Introduction
1
Using This Manual
Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC
has been designed to be simple to use, with LCD screen prompts to guide you
through programming the settings. However, you can use your MFC to its
fullest potential by taking a few minutes to read this manual.
Additionally, your MFC has a Reports key. Press Reports and 1 to print a
list of basic operational steps.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You
will be able to find information about a specific feature or operation by checking
the Index in the back of this manual.
Conventions Used in this Manual
Throughout this manual you’ll see special symbols alerting you to important
information, warnings, and actions to perform. For clarification, and to help you
choose the correct key presses, we’ve added illustrations of some of the LCD
messages.
boldface
Bold typeface identifies a specific key on the MFC control panel.
italics
Italics typeface emphasize an important point, or refer you to related
topic.
bubble dot
Bubble Dot typeface identifies the messages on the LCD of the
MFC.
Warnings detail precautions you must take to avoid possible
personal injury.
Cautions specify procedures you must follow or avoid to prevent
possible damage to the MFC.
Notes tell you the proper response for a situation that may
occur.
Note
FYI tips provide details about how the current operation
interacts with other features.
Improper Setup alerts you to devices and procedures that are
not compatible with the MFC.
1 - 1
I N T R O D U C T I O N
Product Registration
Fax Test Sheet and Product Registration (USA Only)
After programming your Station ID, please fill in the TEST SHEET included
with your MFC and then fax it to Brother’s Automated Fax Response System as
your first transmission. This will check that your MFC is working properly.
To receive a response, you must have set up your Station ID.
(See Setting Station ID, page 5-2.)
In USA only: 1-877-268-9575
When your TEST SHEET is received, a Confirmation Sheet and Product
Registration form will be sent back to your machine. Please fill in the form and
return it to complete your registration.
On-Line Registration (USA and Canada)
1
2
Insert the MFL Pro Suite CD-ROM into your CD-ROM drive.
Click On-Line Registration to register your product.
I N T R O D U C T I O N
1 - 2
MFC-3200C Control Panel Overview
2
1
14
13
3
4
5
6
7
8
9
10 11
12
1Liquid Crystal Display (LCD) 6Copy Keys:
The LCD displays messages to help you
set up and operate your MFC.
(For the Next Copy Only)
Options
2Ink
You can quickly and easily select
temporary settings (for the next copy
only).
Cleans the ink print heads and replaces
an ink cartridge.
3One Touch Keys:
Color Copy
Makes a full-color copy.
These 4 keys give you instant access to
8 previously stored auto dial numbers.
Black Copy
4Shift
Makes a black-and-white copy.
Accesses the second number stored on
each One Touch key (5-8).
7Hook/Hold
Lets you dial telephone and fax numbers
without lifting the handset.
—OR—
5Scan to
Lets you scan the next original into your
computer and select the type of
destination: word processing, graphics
or E-mail application.
Lets you place telephone calls on hold.
1 - 3
I N T R O D U C T I O N
8Reports
Accesses the Reports menu so you can
CNavigation Keys:
Menu/Set
select a report to print: Help List, Auto
Dial, Fax Activity, Transmission
Verification, User Settings.
Lets you access the Menu and
Programming mode, and stores your
settings in the MFC.
9Dial Pad
Use to dial phone and fax numbers and
as a keyboard for entering information
into the MFC.
or
Press to scroll forward or backward
while setting a menu selection.
The # key lets you switch the dialing
type during a telephone call from
PULSE to TONE.
Also, you can use these keys to do an
alphabetical search for the names of
stored numbers.
0Search/Speed Dial
Lets you look up numbers stored in the
dialing memory.
or
Also lets you dial stored phone numbers
by pressing # and a two-digit number.
Volume
Press to scroll through the menus and
options.
ARedial/Pause
Redials the last number called.
Also inserts a pause in auto dial
numbers.
When using the speaker, ring or
handset, you can press these keys to
adjust the volume.
BFax Keys:
DStop/Exit
Color Fax Start
Stops a fax, cancels an operation, or
exits from the Menu. Also, lets you clear
data remaining in the printer memory.
Starts sending a color fax.
Black Fax Start
Starts sending a black and white fax.
Fax Resolution
Sets the resolution when you send a fax.
Receive Mode
Use to select how the MFC will handle
incoming calls.
I N T R O D U C T I O N
1 - 4
About Fax Machines
If you’re a first-time MFC user, fax operation might seem a little mysterious.
Soon, you’ll recognize the unusual fax tones on your phone line, and be able to
send and receive faxes easily.
Custom Features
Do You Have Voice Mail on the Phone Line?
If you have Voice Mail on the phone line on which you will install your new
MFC, there is a strong possibility that Voice Mail and the MFC will conflict
with each other while receiving incoming calls.
Why Should There Be Trouble?
Since both MFCs and Voice Mail pick up the line at the number of rings you
have set, each of them has the ability to keep the other from receiving calls. For
example, if your Voice Mail is set to answer after two rings and your MFC is set
to answer after four, your Voice Mail will keep your MFC from receiving faxes.
If you set Voice Mail and the Brother machine to answer at the same number of
rings, there is no way of knowing which one will answer first. It is important to
remember that neither Voice Mail nor the MFC can pass the call back to the
How Can You Avoid Possible Problems?
A very good way to avoid problems like the one mentioned previously is to get
Mail opt for this choice, which is called “Distinctive Ring”, and they are very
satisfied with it. For details about this type of custom service, please see
Distinctive Ring, page 9-1
Another way to avoid possible problem is to replace your Voice Mail with an
answering machine. Your Brother MFC is designed to work in tandem with an
answering machine or TAD (telephone answering device). (See Connecting an
External Telephone Answering Device (TAD), page 2-13.)
Fax Tones and Handshake
When someone is sending a fax, the MFC sends fax calling tones (CNG tones)
— soft, intermittent beeps at 4-second intervals. You’ll hear them after you dial
and press Black Fax Start; they continue for about 60 seconds after dialing.
During that time, the sending machine must begin the “handshake” with the
receiving machine. Each time you use automatic procedures to send a fax, you
are sending CNG tones over the phone line. You’ll soon learn to listen for these
soft beeps each time you answer a phone on your fax line, so you can know if
you are receiving a fax message.
1 - 5
I N T R O D U C T I O N
The receiving fax responds with fax receiving tones—loud, chirping sounds.
A receiving fax chirps for about 40 seconds over the phone line, and the LCD
shows RECEIVING. If your MFC is set to the FAX mode, it will answer every
call automatically with fax receiving tones. Even if the other party hangs up,
your MFC continues to send the “chirps” for about 40 seconds, and the LCD
continues to display RECEIVING. To cancel the receiving mode, press Stop/
Exit.
When your MFC answers in FAX/TEL mode, it listens for CNG tones and then
responds with receiving tones.
The fax “handshake” is the time in which the sending machine’s CNG tones and
the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds,
handshake cannot begin until the call is answered, and the CNG tones only last
for about 60 seconds after the number is dialed. Therefore, it’s important for the
receiving machine to answer the call in as few rings as possible.
When you have an external telephone answering device (TAD) on your fax
line, your TAD will determine the number of rings before the call is answered.
Pay special attention to the directions chapter for connecting a TAD to your
MFC in Chapter 2, Assembly and Connections.
Note
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the MFC to check the integrity
of a fax transmission while it is in progress. ECM transmissions are possible
only between machines that both have the ECM feature. If they do, you may
send and receive fax messages that are continuously checked for their integrity.
Sufficient memory must be available in your MFC for this feature to work.
I N T R O D U C T I O N
1 - 6
2
Assembly and Connections
2
Packing List
Make sure you have the following items:
One Touch
Labels
Ink Cartridges
ADF Document Support
Telephone
Handset
Paper Support
Handset
Curled
Cord
Telephone
Line Cord
Card Stock
Support
ADF Document
Output Support
Accessory
Order Form
Software License
Agreement
Output Paper
Support
Cable Tie
For USB Cable
Test Sheet
(For USA Only)
Filter Core
For USB Cable
Quick Setup Guide
User’s
Guide
CD-ROM
Caution
Do NOT throw away the filter core and cable tie by accident. You will need
them to meet FCC Emission Requirements when you connect the MFC to your
computer using a USB cable (cable not included).
If an item is missing, call Brother Customer Service at 1-800-284-4329 (in
USA), 1-877-BROTHER (in Canada) or (514) 685-6464 (in Montreal). See
Ordering Accessories and Supplies on page ii for the correct item numbers.
Note
Whenever you transport the MFC, use the packing materials that came with
your MFC. If you do not pack the MFC correctly, you may void your warranty.
2 - 1
A S S E M B L Y A N D C O N N E C T I O N S
Choosing a Location
Place your MFC on a flat, stable surface, such as a desk. Select a place that is
free of vibration and shocks. Locate the MFC near a telephone jack and a
standard, grounded power outlet. Choose a location where the temperature
remains between 50°F and 95°F (10°–35°C).
Avoid placing your MFC in a high-traffic area. Do not place near heaters, air
conditioners, water, chemicals, or refrigerators. Do not expose the MFC to
direct sunlight, excessive heat, moisture, or dust. Do not connect your MFC to
electrical outlets controlled by wall switches or automatic timers. Disruption of
power can wipe out information in the MFC’s memory. Do not connect your
MFC to electrical outlets on the same circuit as large appliances or other
equipment that might disrupt the power supply. Avoid interference sources,
such as speakers or the base units of cordless phones.
NO ! NO ! NO !
WARNING
Never install telephone wiring during a lightning storm.
We recommend that this product be used with a surge protection device to protect the
product against lightning storms.
Never install a telephone jack in a wet location unless the jack is specifically designed
for a wet location.
Never touch telephone wires or terminals that are not insulated unless the telephone
line has been disconnected at the network interface.
Use caution when installing or modifying telephone lines.
Avoid using a telephone (other than a cordless type) during an electrical storm. There
may be a remote risk of electric shock from lightning.
Do not use the telephone to report a gas leak in the vicinity of the leak.
Install equipment with a power cord near a socket-outlet that is easily accessible.
To reduce the risk of shock or fire, use only a No. 26 AWG or larger
telecommunications line cord.
A S S E M B L Y A N D C O N N E C T I O N S
2 - 2
Assembly
Removing the Protective Yellow Bar
1
Open the control panel
cover by pulling it
Top Cover
toward you (1), and
then lift the top cover
toward the back (2).
Control Panel
Cover
2
Pull the protective
yellow bar out of the
machine.
ProtectiveYellow Bar
Caution
Do not throw away the protective yellow bar. You will need it for future
transportation.
3
Close the top cover, and then close the control panel cover.
2 - 3
A S S E M B L Y A N D C O N N E C T I O N S
Setting Up the MFC
1
Connect the handset.
Connect the curled handset cord to the MFC and the other end to the handset.
2
Connect the power cord.
There is no ON/OFF switch. When you
plug in the power cord, the power goes
CHECK CARTRIDGE
on and the LCD shows:
WARNING
The MFC must be grounded using a 3-prong plug.
Since the MFC is grounded through the power outlet, you can protect yourself from
potentially hazardous electrical conditions on the telephone network by keeping the
power to your MFC on when you connect it to a telephone line. Similarly, you can
protect yourself when you want to move your MFC by disconnecting first the
telephone line and then the power cord.
Lightning and power surges can damage this product! We recommend that you use a
quality surge protection device on the AC power line as well as on the telephone line,
or unplug the lines during a lightning storm.
A S S E M B L Y A N D C O N N E C T I O N S
2 - 4
3
Connect the telephone line cord.
Connect one end of the telephone line cord to the jack on the MFC and the other
end to a modular wall jack.
Caution
Operating the MFC before you install the ink cartridges will permanently
damage the print head.
Power Cord
Telephone
Line Cord
4
Attach the paper support to the paper tray.
Paper Support
2 - 5
A S S E M B L Y A N D C O N N E C T I O N S
5
Attach the ADF document support.
ADF Document
Support
6
Attach the output paper support, and then pull out the extension.
Caution
Please attach the output paper support to prevent paper jams and maintain print
quality.
Output Paper Support
Extension
A S S E M B L Y A N D C O N N E C T I O N S
2 - 6
Loading Paper in the Paper Tray
You can load up to 100 sheets of 20 lb. (75 g/m2) paper if you use the plain
paper. (See Paper Capacity of Paper Tray, page 3-2.)
1
Fan the paper well.
Gentlyinsertthepaper.
Paper Guide Line
Make sure the print
side is toward you and
the paper level is
stacked below the
paper guide line.
2
Press and slide the
guide to fit the paper
width.
Paper Width Guide
A S S E M B L Y A N D C O N N E C T I O N S
2 - 8
Installing the Ink Cartridges
1
2
Check that you turned on the power (by
plugging in the power cord). The LCD
shows:
CHECK CARTRIDGE
Open the control panel cover by pulling it toward you (1), and then lift the top
cover toward the back (2). After a few seconds, the print head will move left
to its replacement position.
Top Cover
Control Panel
Cover
3
Remove the protective blue tape from the colored ink cartridge covers.
Protective
Blue Tape
2 - 9
A S S E M B L Y A N D C O N N E C T I O N S
4
Push the four colored ink cartridge covers one at a time so they pop up. Then
remove the white shipping cover by pulling it toward you and lifting it up and out.
USH
PUSH
PUSH
PUSH
Colored Ink
Cartridge Covers
White Shipping Cover
White Shipping Cover
WARNING
If ink gets in your eyes irrigate them with water immediately; and if irritation
occurs consult a doctor.
Caution
The bottom of the white shipping cover is wet with ink that will cause stains, so wipe
it clean before you place it down.
Do not throw away the white shipping cover. You will need it for future transportation.
We recommend that you install the ink cartridges from left to right in this order:
Black, Cyan, Yellow, Magenta.
5
Open the Black ink cartridge bag and take out the ink cartridge.
6
Carefully remove the sealing tape from the bottom of the ink cartridge. Be sure
to peel the tape in the direction away from you.
A S S E M B L Y A N D C O N N E C T I O N S
2 - 10
Important
To prevent spilling ink and staining your hands and clothing, peel the sealing
tape gently and slowly. Do not touch the ink opening on the cartridge or the
removed tape.
Peel in the direction
away from you!
Don’t touch
this part
Opening
7
Each color has its own correct
position. Match the colors of
the ink cartridge covers. First,
gently insert the Black ink
cartridge, and then press the
cover down until it clicks.
8
9
Repeat Steps 4 to 7 to install
each color ink cartridge.
After installing all ink
cartridges, close the top cover
and control panel cover until
they click into place. Your
MFC will enter a “head
cleaning” cycle for
approximately four minutes.
2 - 11
A S S E M B L Y A N D C O N N E C T I O N S
Caution
Make sure the paper is loaded in the paper tray. The LCD shows CLEANING.
After the cleaning cycle is finished, the LCD shows PRESS FAX START.
10 Press Black Fax Start. The MFC starts printing the Print Quality Check Sheet
(only during initial ink cartridge installation).
The LCD shows:
IS STEP “A” OK?
1.YES 2.NO
11 Follow the instructions printed on the sheet.
Caution
DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may
reduce the ink quantity and the MFC will not know the quantity of ink left in the
cartridge.
DO NOT shake the ink cartridges. If you do so, the ink may spill when you take off
the sealing tape. If ink stains your body or clothing, wash with soap or detergent
immediately.
If you mix the colors by installing an ink cartridge in the wrong color position, you
must clean the print head several times after correcting the cartridge installation and
before you start printing.
Once you open an ink cartridge, install it in the MFC and use it up within six months
of installation. Use unopened ink cartridges by the expiration date written on the
cartridge package.
DO NOT refill the ink cartridges. Attempting to use refilled cartridges and using
incompatible inks may cause damage to the print head in this machine and such damage
will not be covered by warranty. Warranty coverage does not apply to problems caused by
the use of 3rd party ink or 3rd party ink cartridges. Use only genuine Brother ink cartridges.
If INK EMPTY shows on the LCD after you install the ink cartridges, check
Note
to make sure the ink cartridges are installed correctly.
A S S E M B L Y A N D C O N N E C T I O N S
2 - 12
Connecting the MFC
Connecting an External Telephone
Although your MFC has a handset, you can connect a separate telephone (or
telephone answering device) directly to your MFC.
Connect the modular plug on the telephone’s line cord to the jack labeled EXT.
on the back side of the MFC.
Whenever this phone (or TAD) is in use, the LCD displays EXT. TEL IN USE,
and, if the fax handset is lifted, an alarm sounds. To disconnect the call on the
external phone and switch to the fax, press Hook/Hold.
The external telephone can be cordless. Set the Receive Mode to FAX/TEL.
(See Using a Cordless External Handset, page 6-5.)
Connecting an External Telephone
Answering Device (TAD)
Sequence
You may choose to connect an answering device. However, when you have an
external TAD on the same telephone line as the MFC, the TAD answers all
calls. The MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC
takes over the call and receives the fax. If it doesn’t hear CNG tones, the MFC
lets the TAD continue playing your outgoing message so your caller can leave
you a voice message.
The TAD must answer within five rings (the recommended setting is two rings).
The MFC cannot hear CNG tones until the TAD has answered the call, and with
five rings there are only 8–10 seconds of CNG tones left for the fax
“handshake”. Make sure you carefully follow instructions in this manual for
recording your outgoing message. We do not recommend using the toll saver
feature on your external answering machine if it exceeds five rings.
If you do not receive all your faxes, you must reset the setting on your external
TAD to four rings or less.
The external TAD can be cordless. Set the Receive Mode to TAD:ANSWER
MACH..
If You Subscribe to your Telephone Company’s Distinctive Ring Service:
You may connect an external TAD to a separate wall jack only if you subscribe
to your telephone company’s Distinctive Ring service, have registered the
distinctive ring pattern on your MFC, use that number as a fax number, and
have set your machine’s Receive mode to MANUAL. The recommended
setting is three or four rings on the external TAD when you have the telephone
company’s Distinctive Ring Service.
2 - 13
A S S E M B L Y A N D C O N N E C T I O N S
If You Do Not Subscribe to Distinctive Ring Service:
You must plug your TAD into the EXT. jack of your MFC. If your TAD is
plugged into a wall jack, both your machine and the TAD will try to control the
phone line. (See illustration on page 2-14.)
Do not connect a TAD elsewhere on the same phone line (unless you have
the Distinctive Ring service).
TAD
TAD
Connections
The external TAD must be plugged into the back side of the MFC, in the jack
labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall
jack (unless you are using Distinctive Ring).
1
2
Plug the telephone line cord from the wall jack into the back side of the MFC,
in the jack labeled LINE.
Plug the telephone line cord from your external TAD into the back side of the
MFC, in the jack labeled EXT. (Make sure this cord is connected to the TAD at
3
Set your external TAD to four rings or less. (The MFC’s Ring Delay setting does
not apply.)
4
5
6
Record the outgoing message on your external TAD (see page 2-15).
Set the TAD to answer calls.
Set the Receive Mode to TAD:ANSWER MACH..
(See Choosing the Receive Mode, page 6-1.)
A S S E M B L Y A N D C O N N E C T I O N S
2 - 14
Recording Outgoing Message (OGM)
Timing is important in recording this message. The message sets up the ways to
handle both manual and automatic fax reception.
1
Record 5 seconds of silence at the beginning of your message. (This allows your
MFC time to listen for the fax CNG tones of automatic transmissions before
they stop.)
2
3
Limit your speaking to 20 seconds.
End your 20-second message by giving your Fax Receive Code for people
sending manual faxes. For example:
“After the beep, leave a message or send a fax by pressing 51 and Start.”
We recommend beginning your OGM with an initial 5-second silence because
the MFC cannot hear fax tones over a resonant or loud voice. You may try
omitting this pause, but if your MFC has trouble receiving, then you must
rerecord the OGM to include it.
Note
Special Line Considerations
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone lines that
pass incoming calls each other if they are busy. The calls are usually passed
down or “rolled over” to the next available phone line in a preset order.
Your MFC can work in a roll over system as long as it is the last number in the
sequence, so the call cannot roll away. Do not put the MFC on any of the other
numbers; when the other lines are busy and a second fax call would be received,
the fax call is transferred to a line that does not have a fax machine. Your MFC
will work best on a dedicated line.
Two-Line Phone System
A two-line phone system is nothing more than two separate phone numbers on
the same wall outlet. The two phone numbers can be on separate jacks (RJ11)
or combined into one jack (RJ14). Your MFC must be plugged into an RJ11
jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may
contain four wires (black, red, green, yellow). To test the type of jack, plug in a
two-line phone and see if it can access both lines. If it can, you must separate the
line for your MFC. (See Easy Receive, page 6-3.)
2 - 15
A S S E M B L Y A N D C O N N E C T I O N S
Converting Telephone Wall Outlets
There are three ways to convert to an RJ11 jack. The first two ways may require
assistance from the telephone company. You can change the wall outlets from
one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed
and slave or jump one of the phone numbers to it.
The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter
into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1,
Line 2) and a third RJ14 jack (Lines 1 and 2). If your MFC is on Line 1, plug
the MFC into L1 of the triplex adapter. If your MFC is on Line 2, plug it into L2
of the triplex adapter.
Triplex Adapter
RJ14
RJ11
RJ14
Installing MFC, External Two-Line TAD and Two-Line Telephone
When you are installing an external two-line telephone answering device
(TAD) and a two-line telephone, your MFC must be isolated on one line at both
the wall jack and at the TAD. The most common connection is to put the MFC
on Line 2. The two-line TAD must have two telephone jacks: one labeled L1 or
L1/L2, and the other labeled L2, which is explained in the following Steps. You
will need at least three telephone line cords, the one that came with your MFC
and two for your external two-line TAD. You will need a fourth line cord if you
add a two-line telephone.
1
2
Place the two-line TAD and the two-line telephone next to your MFC.
Plug one end of the telephone line cord for your MFC into the L2 jack of the
triplex adapter. Plug the other end into the LINE jack on the left side of the
MFC.
3
Plug one end of the first telephone line cord for your TAD into the L1 jack of
the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line
TAD.
A S S E M B L Y A N D C O N N E C T I O N S
2 - 16
4
Plug one end of the second telephone line cord for your TAD into the L2 jack
of the two-line TAD. Plug the other end into the EXT. jack on the left side of
the MFC.
Triplex Adapter
Two Line Phone
External Two Line TAD
Fax Machine
You can keep two-line telephones on other wall outlets as always. There are two
ways to add a two-line telephone to the MFC’s wall outlet. You can plug the
telephone line cord from the two-line telephone into the L1+L2 jack of the
triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the
two-line TAD.
Multi-Line Connections (PBX)
Most offices use a central telephone system. While it is often relatively simple
to connect the machine to a key system or a PBX (Private Branch Exchange),
we suggest that you contact the company that installed your telephone system
and ask them to connect the MFC for you. It is advisable to have a separate line
for the MFC. You can then leave the MFC in FAX ONLY mode to receive faxes
any time of day or night.
If the MFC is to be connected to a multi-line system, ask your installer to
connect the unit to the last line on the system. This prevents the unit from being
activated each time a telephone call is received.
As with all fax units, this machine must be connected to a two wire system. If
your line has more than two wires, proper connection of the MFC cannot be
made.
If You are Installing the MFC to Work with a PBX:
1
2
3
It is not guaranteed that the unit will operate correctly under all circumstances
with a PBX. Any cases of difficulty should be reported first to the company that
handles your PBX.
If all incoming calls will be answered by a switchboard operator, it is
recommended that the Receive Mode be set to MANUAL. All incoming calls
should initially be regarded as telephone calls.
The MFC may be used with either pulse or tone dialing telephone service.
2 - 17
A S S E M B L Y A N D C O N N E C T I O N S
Custom Features on Your Phone Line
If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an
answering service, an alarm system or other custom feature on one phone line,
it may create a problem with the operation of your MFC. (See Custom Features
on a Single Line, page 23-8.)
A S S E M B L Y A N D C O N N E C T I O N S
2 - 18
3
Paper
3
About Paper
The quality of your document can be affected by the kind of paper you use in
the MFC. You can use plain paper, inkjet paper (coated paper), glossy paper,
transparencies and envelopes. We recommend testing various papers before
purchasing large quantities. For best results, use the recommended paper.
To ensure the best print quality for the settings you’ve chosen, always set the
Paper Type to match the type of paper you load.
When using inkjet paper, glossy paper or transparencies, avoid stacking by
removing each page after copying or receiving faxes.
Note
Handling and Using Special Paper
Store paper in the original bag, and keep it sealed. Keep the paper flat and away
from moisture, direct sunlight and heat.
The coated side of glossy paper is shiny. Do not touch the shiny (coated) side.
Load glossy paper with the shiny side facing up toward you.
Do not touch either side of transparencies, because they absorb water and
perspiration easily and may cause decreased output quality. Transparencies
designed for laser printers/copiers may stain your next document. Use only
recommended transparencies.
Recommended Paper for the MFC-3200C
Plain Paper:
Inkjet Paper:
Glossy Paper:
Xerox 4200
KODAK® Premium Inkjet Paper (Matte)
JETPRINT PHOTO®
Graphic image paper — Gloss Finish
Transparencies: 3M Transparency Film (CG3410)
The output quality depends on the paper type and paper brand.
Visit us at http://solutions.brother.com and check the latest recommendations
for paper that can be used with the MFC-3200C.
Note
3 - 1
P A P E R
Paper Capacity of Paper Tray
Paper Type
Paper Size
Capacity
Plain Paper
(Cut Sheet)
Letter, Executive
100 Sheets of 20 lb.
(75 g/m2)
Legal
Letter
100 Sheets of 20 lb.
(75 g/m2)
Inkjet Paper
20 Sheets
Glossy Paper* Letter
Transparencies Letter
20
10
10
Envelopes*
DL, COM-10, C5,
Monarch
4" × 6"
5" × 8"
Postcard*
30
30
Index Card*
*If you want to load thick paper such as postcards, index cards, envelopes and glossy paper
in the paper tray, you must first install the Card Stock Support in the paper tray.
Paper Specifications for Paper Tray
Cut Sheet Paper Weight
Plain Paper: 17 to 32 lb. (64 to 120 g/m2)
Inkjet Paper: Up to 32 lb. (120 g/m2)
Glossy Paper: Up to 40 lb. (150 g/m2)
Postcard: Up to 45 lb. (170 g/m2)
Index card: Up to 32 lb. (120 g/m2)
Thickness
Plain Paper: 0.003 to 0.006 inches (0.08 to 0.15 mm)
Inkjet Paper: Up to 0.006 inches (0.15 mm)
Glossy Paper: Up to 0.007 inches (0.18 mm)
Envelopes: Up to 0.02 inches (0.52 mm)
Postcard: Up to 0.009 inches (0.23 mm)
Index card: Up to 0.006 inches (0.15 mm)
Paper Tray
Up to 0.39 inches (10 mm)
Approximately 100 sheets of 20 lb. (75 g/m2)
Output Stacker
Approximately 50 sheets of 20 lb. (75 g/m2)
(Transparencies and glossy paper must be picked up
from the output paper support one page at a time.)
P A P E R
3 - 2
Print Area
The print area depends on the settings in the application you are using. The
figures below show the unprintable areas on cut sheet paper and envelopes.
Cut Sheet Paper
Envelopes
0.13" (3.3 mm) 0.13" (3.3 mm)
0.25" (6.4 mm) 0.25" (6.4 mm)
0.12" (3 mm)
0.39" (9.9 mm)
0.43" (11 mm)
0.79" (20 mm)
(inch)
2
1
3
4
Paper Type Paper Size
Fax
Mono
Copy
Cut Sheet
Letter, Legal
Executive
0.12
0.43
0.25
0.25
Color
Copy
Printer
Printer
Printer
0.12
0.39
0.43
0.79
0.13
0.13
0.13
0.13
Envelopes
Printer depends on the Printer driver.
Note
The above figures are approximate and the print area may vary depending on
the kind of paper you are using.
Do not use the following types of paper and envelopes:
Damaged, curled, wrinkled, or irregularly shaped paper and envelopes
Extremely shiny or highly textured paper and envelopes
Envelopes with clasps
Envelopes of baggy construction
Envelopes not sharply creased
Embossed envelopes
Paper and envelopes already printed with a laser printer
Envelopes preprinted on the inside
Paper and envelopes that cannot be arranged uniformly when stacked
3 - 3
P A P E R
4
On-Screen Programming
4
User-Friendly Programming
We have designed your MFC with on-screen programming using navigation
keys. User-friendly programming helps you take full advantage of all the menu
selections your MFC has to offer.
Since your programming is done on the LCD, we created step-by-step on-screen
prompts to help you program your MFC. All you need to do is follow the
prompts as they guide you through the menu selections and programming
options. Additionally, you can program settings more quickly by pressing
Menu/Set and the menu number using the dial pad.
Menu Selection Table
You can probably perform most of these programming operations without the
User’s Guide. To help you understand the menu selections, and options that are
found in the MFC programs, use the Menu Selection Table on page 4-3.
You can program your MFC by pressing Menu/Set followed by the menu
Note
numbers. For example: to set FAX RESOLUTION to FINE,
or
press Menu/Set, 2, 2, 2 and
to select FINE, and then press Menu/Set.
Alternating Displays
Sometimes, the LCD alternates between the active setting, and a help message
giving brief instructions about how to proceed. The LCD message you’ll
probably see most often is shown below. When you place an original in the
ADF, it appears to tell you that you can dial a number to send a fax or you can
make a copy.
FAX: NO. & START
COPY: NO. & COPY
O N - S C R E E N P R O G R A M M I N G
4 - 1
Navigation Keys
* Access the Menu
* Go to next menu level
* Accept an option
* Scroll through the
current menu level
* Back to previous menu
level
* Forward to next menu
level
* Exit the Menu
You can access the menu mode by
pressing Menu/Set. When you enter the
Menu, the LCD scrolls;
SELECT
& SET
Then press 1 for General Setup Menu
—OR—
1.GENERAL SETUP
2.FAX
Press 2 for Fax Menu—OR—
Press 3 for Copy Menu—OR—
Press 4 for Test Print
3.COPY
4.TEST PRINT
—OR—
You can scroll more quickly through the each menu level by pressing
, and
or
then set an option by pressing Menu/Set when that option appears on the LCD.
Then the LCD shows next menu level. Press
to scroll to your next menu
or
selection, and then press Menu/Set.
When you finish setting an option, the LCD shows ACCEPTED.
Use to scroll backward if you passed your choices or to save keystrokes.
Note
4 - 2
O N - S C R E E N P R O G R A M M I N G
To access the menu, press
Menu/Set.
to accept
Stop
to Exit
Menu
Selections
Main Menu
Submenu
Options
Descriptions Page
1. GENERAL 1. PAPER
PLAIN
INKJET
GLOSSY
Identifies the
type of paper in
SETUP
TYPE
the paper tray.
—
5-1
(4-COLOR/3-COLOR)
TRANSPARENCY
2. PAPER SIZE
LETTER
LEGAL
A4
Selects the size
of paper.
5-1
—
—
3. DATE/TIME
4. STATION ID
5. VOLUME
Enter date and
time for the LCD
—
—
display and
5-2
heading on fax
transmissions.
Program your
name and fax
number to appear
on each
—
5-2
5-4
5-4
transmitted page.
1. RING
Adjusts ring
volume.
HIGH
LOW
OFF
2. BEEPER
HIGH
LOW
OFF
Adjusts volume
level of beeper.
3. SPEAKER
4. HANDSET
HIGH
MED
LOW
OFF
Adjusts speaker
volume.
5-5
5-5
HIGH
Adjusts handset
volume.
LOW
5. VOLUME
AMPLIFY
For the hearing-
impaired, you
can set the
ON
(PERMANENT/
TEMPORARY)
volume to the
VOL
5-6
AMPLIFY:ON
setting on a
permanent or
temporary basis.
OFF
The factory setting (option) is shown in bold.
Note
O N - S C R E E N P R O G R A M M I N G
4 - 3
To access the menu, press
Menu/Set.
to accept
Stop
to Exit
Menu
Selections
Main Menu
Submenu
Options
Descriptions Page
1. GENERAL 6. AUTO
ON
Changes for
Daylight Savings
SETUP
DAYLIGHT
—
—
—
5-7
Time
automatically.
(Continued)
OFF
7. TONE/
PULSE
TONE
Selects dialing
mode
5-7
PULSE
8. LOCAL
LANGUAGE
(Canada Only)
ENGLISH
Allows you to
change the LCD
Language to
French.
See French
Manual
FRENCH
2. FAX
1. SETUP
RECEIVE
1. RING
DELAY
Sets number of
rings before
MFC answers in
FAX ONLY or
FAX/TEL mode.
04
03
02
01
00
6-2
6-3
2. F/T
RING TIME
70
40
30
20
Sets the length of
time for “double-
ring” in FAX/
TEL mode.
3. EASY
RECEIVE
ON
Receive fax
messageswithout
pressing the Start
key.
SEMI
OFF
ON
6-3
6-5
4. REMOTE
CODE
Activate or deactivate
the MFC from a
remote location. You
can also personalize
these codes.
(
51, #51)
OFF
5. AUTO
REDUCTION
ON
Reduces the size
of incoming fax
images to fit on
your paper.
6-4
6-6
OFF
ON
6. POLLING
RX
Sets up your fax
machine to poll
another MFC.
OFF
The factory setting (option) is shown in bold.
Note
4 - 4
O N - S C R E E N P R O G R A M M I N G
To access the menu, press
Menu/Set.
to accept
Stop
to Exit
Menu
Selections
Main Menu
Submenu
Options
Descriptions Page
2. FAX
(Continued)
2. SETUP
SEND
1. CONTRAST
AUTO
Changes the
lightness or
darkness of a fax
S.LIGHT
S.DARK
7-2
you are sending.
2. FAX
RESOLUTION
STANDARD
FINE
S. FINE
PHOTO
Changes the
default setting of
7-3
fax resolution.
3. DELAYED
FAX
Sendsdocuments
7-10
—
later.
4. BATCH
TX
Sends all delayed
faxes that are to
ON
the same fax
7-10
number and at the
same time as one
transmission.
OFF
5. REAL
TIME TX
OFF
You can send a
fax without using
memory.
ON
7-5
NEXT FAX ONLY
6. POLLED
TX
Sets up your MFC
with a document to
be retrieved by
another fax
machine.
ON
7-11
OFF
7. COVERPG
SETUP
NEXT FAX ONLY
ON
OFF
Automatically
sends a cover
page you
7-8
7-7
7-9
program.
PRINT SAMPLE
8. COVERPAGE
MSG
Programs
customized
message for fax
cover page.
—
9. OVERSEAS
MODE
ON
Adjust for
sometimes
difficult overseas
transmissions.
OFF
The factory setting (option) is shown in bold.
Note
O N - S C R E E N P R O G R A M M I N G
4 - 5
To access the menu, press
Menu/Set.
to accept
Stop
to Exit
Menu
Selections
Main Menu
Submenu
Options
Descriptions Page
2. FAX
(Continued)
3. SET
AUTO DIAL
1. ONE-TOUCH
DIAL
Store One-Touch
Dial so you can
—
8-1
dial by pressing
only one key.
2. SPEED-
DIAL
Store Speed Dial
numbers so you
can dial by
pressing only
four keys.
—
—
8-21
8-3
3. SETUP
GROUPS
Sets up a Group
number for
Broadcasting.
4. SETUP
REPORTS
1. TRANS-
MISSION
ON
Initial setup for
Transmission
Verification
Report and Fax
Activity Report.
ON+IMAGE
11-1
OFF
OFF+IMAGE
2. ACT.
OFF
INTERVAL
7/4/2 Days
11-1
24/12/6 Hours
5. REMOTE
FAX OPT
1. FAX FWD/
PAGING
OFF
Sets MFC to
forward fax
messages–OR–
to call your
pager.
FAX FORWARD
10-1
10-2
PAGING
2. FAX
STORAGE
ON
Stores incoming
faxes in memory
for Remote
Retrieval.
OFF
159
3. REMOTE
ACCESS
Personalizes
code for
retrieving faxes.
10-3
6-6
4. PRINT
FAX
Prints incoming
faxes stored in
the memory.
—
The factory setting (option) is shown in bold.
Note
4 - 6
O N - S C R E E N P R O G R A M M I N G
To access the menu, press
Menu/Set.
to accept
Stop
to Exit
Menu
Selections
Main Menu
Submenu
Options
Descriptions Page
2. FAX
(Continued)
6. REMAINING
JOBS
Check which
jobs are in
memory or
—
—
6-7, 7-6
cancel a Delayed
Fax or Polling
job.
0. TEL
SERVICE
1. DISTINCTIVE
ON
Uses the phone
company
Distinctive Ring
OFF
SET
subscriber service
to register the ring
pattern with the
MFC.
9-3
2. CALLER
ID
DISPLAY #
View or print a list
of the last 30
Caller IDs stored
in memory.
9-4
PRINT REPORT
3. COPY
1. QUALITY
NORMAL
Select copy
quality.
—
FAST
BEST
12-8
R: -
R: -
R:-
R: -
R: -
+
2. COLOR
ADJUST
1. RED
Adjust the
+
+
+
+
amount of Red in
copies.
12-8
12-8
12-8
12-8
G: -
G: -
G:-
G: -
G: -
+
+
+
+
+
2. GREEN
3. BLUE
Adjust the
amount of Green
in copies.
B: -
B: -
B: -
B: -
B: -
+
+
+
+
+
Adjust the
amount of Blue
in copies.
-
-
-
-
-
+
+
+
+
+
3. CONTRAST
Adjust the
contrast.
—
—
4. TEST
PRINT
You can print a
test sample page
to check print
quality and
adjust the
Vertical
Alignment.
—
—
23-10
The factory setting (option) is shown in bold.
Note
O N - S C R E E N P R O G R A M M I N G
4 - 7
Key Operations Table
You can use the temporary keys on the control panel to conveniently choose
temporary copy and fax settings. The Key Operations Table below shows the
options they provide.
Press the temporary key repeatedly until you see the option you want; some keys
require pressing Menu/Set to select it. For the Options key, press
to
or
scroll through the next level of options, and then select the one you want by
pressing Menu/Set again.
Keys
Options
Descriptions
Page
Options
OPT:#OF
COPIES 01
NO.OF COPIES:01
Enter the number of copies.
12-3
OPT:PAPER
TYPE
PLAIN/INK JET/
GLOSSY(4-COLOR or
3-COLOR)/
Identify the type of paper in the
paper tray.
12-3
12-4
TRANSPARENCY
OPT:PAPER
SIZE
LETTER/LEGAL/A4/
POST CARD: 4”X6”
Specify the size of paper.
OPT:QUALITY
OPT:BRIGHTNESS
OPT:ELG/RDC
NORMAL/BEST/FAST Select the Quality.
12-4
12-4
-
+
Select the degree of Brightness.
50%, 78% LGL>LTR,
94% A4>LTR, 100%,
104% EXE>LTR, 150%,
200%, ZOOM
Select one a fixed reduction or
enlargement ratio, or enter a
percentage between 25% and
400%.
12-5
12-6
OPT:SPECIAL
1.CLEANING
2 IN 1
OFF(1 IN 1)
You can change the layout of copies
on the print media.
Ink
BLACK/CYAN
These two colors are cleaned
together.
YELLOW/MAGENTA
These two colors are cleaned
together.
All four colors are cleaned.
23-10
23-17
11-2
ALL
2.REPLACE INK
—
—
Reports
1.HELP LIST
Access the Reports menu.
2.AUTO DIAL
3.FAX ACTIVITY
4.TRANSMISSION
5.USER SETTINGS
4 - 8
O N - S C R E E N P R O G R A M M I N G
Keys
Options
Descriptions
Page
Receive
Mode
FAX ONLY
FAX/TEL
TAD:ANSWER MACH.
MANUAL
Select the machine’s Receive
Mode.
6-1
Fax
Resolution
STANDARD
FINE
S.FINE
Black & white / color
Black & white / color
Black & white only
Black & white only
7-3
PHOTO
Hook/Hold
Redial/
Pause
Search/
Speed Dial
Receive
Modes
Stop/Exit
Scan to
See Control Panel Overview, pages 1-3 and 1-4.
Color Fax
Start
Black Fax
Start
Shift + Scan to
(Secure Feed)
Color Copy
Black Copy
The factory setting (option) is shown in bold.
Note
O N - S C R E E N P R O G R A M M I N G
4 - 9
5
Initial Setup
5
Getting Started
Setting Paper Type
You can choose the paper type you want to use.
1
2
Press Menu/Set, 1, 1.
1.PAPER TYPE
Press
to select PLAIN
,
INK JET
,
or
GLOSSY or TRNSPRNCY (TRANSPARENCY), and then press Menu/Set
.
3
If you selected GLOSSY, press
to select GLOSSY:4-COLOR or
or
GLOSSY:3-COLOR, and then press Menu/Set
.
The print quality of black ink varies depending on the kind of glossy paper you
are using. Black ink is used when you select GLOSSY:4-COLOR. If the
glossy paper you are using repels the black ink, select GLOSSY:3-COLOR,
which simulates black ink by combining the three ink colors.
Note
4
Press Stop/Exit.
The MFC ejects paper with printed surfaces face up onto the output paper
support in the front of the MFC. When you use transparencies, remove each
sheet immediately from the output paper support to prevent a paper jam or
curled pages.
Note
Setting Paper Size
You can use three sizes of paper for printing your faxes and copies — letter,
legal and A4. When you change the kind of paper you have loaded in the MFC,
you will need to change the setting for Paper Size so your MFC can fit the
incoming fax on the page.
1
2
Press Menu/Set, 1, 2.
2.PAPER SIZE
Press to select LETTER, LEGAL
or
or A4, and then press Menu/Set.
Press Stop/Exit.
3
5 - 1
I N I T I A L S E T U P
Setting Date and Time
Your MFC displays the date and time, and prints it on every fax you send.
In the event of a power failure, you may have to reset the date and time. All other
settings remain unaffected.
1
2
Press Menu/Set, 1, 3.
3.DATE/TIME
Enter the last two digits of the year,
and then press Menu/Set.
YEAR:XX
3
Enter two digits for the month (for
example, enter 09 for September, or 10
for October), and then press Menu/Set.
MONTH:XX
4
5
Enter two digits for the day (for example,
06), and then press Menu/Set.
DAY:XX
Enter the time in 24-hour format (for
example, enter 15:25 for 3:25 P.M.),
and then press Menu/Set.
TIME:XX:XX
6
Press Stop/Exit.
The LCD now displays the date and time you set whenever the MFC is in
Standby mode.
Setting Station ID
You can store your name, fax number and telephone number in this setting. The
name and fax number will be printed on the fax cover pages and all fax pages
that you send.
1
2
Press Menu/Set, 1, 4.
4.STATION ID
FAX:
Enter your fax number (up to 20 digits),
You must enter a fax number to proceed.
3
Enter your telephone number (up to 20
telephone number and fax number are the
same, enter the same number again.
TEL:
The telephone number you enter is used only for Cover Page features.
(See Composing Electronic Cover Page, page 7-7.)
4
5
Use the dial pad to enter your name (up to
20 characters), and then press
Menu/Set. (See Entering Text, page 5-3.)
NAME:
Press Stop/Exit.
The LCD returns to the date and time.
If your Station ID has already been programmed, the LCD prompts 1 to make
a change, or 2 to exit without changing.
I N I T I A L S E T U P
5 - 2
Entering Text
When you are setting certain functions, such as the Station ID, you may need to
type text into the MFC. Most number keys have three or four letters printed
above them. The keys for 0, #, and do not have printed letters because they
are used for special characters.
By pressing the appropriate number key repeatedly, you can access the character
you want.
Press Key
one time
two times three times four times
2
3
4
5
6
7
8
9
A
D
G
J
B
E
C
F
2
3
4
5
6
S
8
Z
H
K
N
Q
U
X
I
L
O
R
V
Y
M
P
T
W
Inserting Spaces
To enter a space, press
once between numbers and twice between characters.
Making Corrections
If you entered a letter incorrectly and want to change it, press
to move the
cursor after the last correct letter. Then press Stop/Exit; all letters above and to
the right of the cursor will be deleted. Re-enter the correct characters. You can
also back up and type over incorrect letters.
Repeating Letters
If you need to enter a character that is assigned to the same key as the previous
character, press
to move the cursor to the right.
Special Characters and Symbols
Press , # or 0, and then press
or
to move the cursor under the special
character or symbol you want. Then press Menu/Set to select it.
Press
for
for
for
(space) ! “ # $ % & ’ ( ) * + , - . /
: ; < = > ? @ [ ] ^ _
Press #
Press 0
É À È Ê Î Ç Ë Ö 0
5 - 3
I N I T I A L S E T U P
NOTICE
The Telephone Consumer Protection Act of 1991 makes it unlawful
for any person to use a computer or electronic device to send any
contain, in a margin at the top or bottom of each transmitted page,
or on the first page of the transmission, the date and time it is sent
and an identification of the business or other entity or other
individual sending the message and the telephone number of the
sending machines or such business, other entity or individual.
In order to program this information into your MFC, complete the
steps described on page 5-2.
If you do not enter a fax number, no additional information can be entered.
Setting the Ring Volume
1
Press Menu/Set, 1, 5, 1.
1.RING
2
3
Press
select (OFF, LOW or HIGH), and then press Menu/Set.
or
Press Stop/Exit.
—OR—
You can adjust the ring volume when your MFC is idle. You can turn the ring
OFF or you can select a ring volume level.
Press
to adjust the volume level. With each key press, the MFC rings so
or
you can hear the active setting as the LCD shows it. Each key press changes the
volume. The new setting will remain until you change it again.
Setting the Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW.
When the beeper is set to LOW or HIGH, the MFC beeps every time you press
a key or make an error and when fax sending or receiving is finished.
1
2
3
Press Menu/Set, 1, 5, 2.
2.BEEPER
Press to select your option.
or
When the LCD shows the option you want, press Menu/Set.
Press Stop/Exit.
I N I T I A L S E T U P
5 - 4
Setting the Speaker Volume
1
2
3
Press Menu/Set, 1, 5, 3.
3.SPEAKER
Press
to select LOW, MED, HIGH or OFF, and then press Menu/Set.
or
Press Stop/Exit.
—OR—
If you are using Hook/Hold, you can adjust the speaker volume while dialing.
You can turn the speaker off or you can select a speaker volume level. The
default setting is the lowest volume.
Press
to adjust the volume level. With each key press, the volume changes
or
as the LCD shows the active setting. The new setting will remain until you
change it again.
Setting the Handset Volume
1
2
3
Press Menu/Set, 1, 5, 4.
4.HANDSET
Press to select HIGH (or LOW), and then press Menu/Set.
or
Press Stop/Exit.
—OR—
You can adjust the handset volume any time you are talking on the telephone.
There are two handset volume levels, LOW and HIGH. The default setting is
LOW.
Press
to adjust the volume level. The LCD shows the setting you are
or
choosing. The new setting will remain until you change it again.
5 - 5
I N I T I A L S E T U P
Choosing the Handset Volume (For Volume Amplify)
Before you begin to use the machine, you must decide if you need to set the
handset volume to VOL AMPLIFY: ON for a user who is hearing-impaired.
The AMPLIFY volume level complies with FCC standards.
VOLUME AMPLIFY: OFF
This default setting is appropriate if none of the users are hearing-impaired.
During a conversation, users can press Volume
on the control panel to
or
adjust the volume to LOW or HIGH. When the handset is replaced, the handset
volume will remain until you change it again.
VOLUME AMPLIFY: ON—TEMPORARY
This setting is appropriate if some of the users are hearing-impaired. During a
conversation, users can press Volume
on the control panel to adjust the
or
volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the
handset volume returns to the default setting of LOW.
VOLUME AMPLIFY:ON—PERMANENT
Choose VOL AMPLIFY:ON—PERMANENT if all of the users are
hearing-impaired. During a conversation, users can press Volume
on the
or
HIGH or AMPLIFY. When the
control panel to adjust the volume to LOW
,
handset is replaced, the handset volume returns to the default setting of AMPLIFY
.
When you press Volume
on the control panel to adjust the volume, the
or
LCD shows the setting you are choosing. Each key press changes the volume
to the next setting.
WARNING
It is important that you do NOT choose PERMANENT unless ALL the
users are hearing-impaired. Otherwise, the default setting of AMPLIFY may
damage the hearing of some users.
Setting Volume Amplify
Please carefully read Choosing the Handset Volume on page 5-6 before you do
the following steps:
1
Press Menu/Set, 1, 5, 5.
5.VOLUME AMPLIFY
I N I T I A L S E T U P
5 - 6
2
If none of the users are hearing-impaired,
press to select VOL AMPLIFY:OFF?, and then press Menu/Set and go
VOL AMPLIFY:ON?
or
to Step 4—OR—
If some or all of the users are hearing-impaired, select VOL AMPLIFY:ON?,
and then press Menu/Set.
3
4
If all the users are hearing-impaired,
PERMANENT?
press
to select PERMANENT?,
or
TEMPORARY?
and then press Menu/Set—OR—
If only some of the users are hearing-impaired, select TEMPORARY?, and
then press Menu/Set.
Press Stop/Exit.
Turning On Automatic Daylight Savings Time
You can set the machine to change automatically for Daylight Savings Time. It
will reset itself forward one hour in the Spring and backward one hour in the
Fall. Make sure you have set the correct day and time in the DATE/TIME
setting.
1
Press Menu/Set, 1, 6.
6.AUTO DAYLIGHT
2
3
Press to select ON (or OFF), and then press Menu/Set.
or
Press Stop/Exit.
Setting Tone/Pulse Dialing Mode
Your MFC comes set to accommodate tone dialing service
(multi-frequency). If you have pulse dialing service (rotary), you need to change
the dialing mode.
1
Press Menu/Set, 1, 7.
7.TONE/PULSE
or
2
3
Press
to select PULSE (or TONE), and then press Menu/Set.
Press Stop/Exit.
Memory Storage
In the event of a power failure, all settings in the GENERAL SETUP, SETUP
RECEIVE, SET AUTO DIAL, SETUP REPORTS, REMOTE FAX OPT,
COPY, plus the COVERPG SETUP and COVERPAGE MSG settings (from
SETUP SEND) are stored permanently. You may have to reset the date and
time.
5 - 7
I N I T I A L S E T U P
6
Setup Receive
6
Basic Receiving Operations
Choosing the Receive Mode
There are three different receive modes for your MFC. You may choose the
mode that best suits your needs by pressing Receive Mode repeatedly until the
LCD shows the setting you want to use.
LCD
How it works
When to use it
FAX ONLY
The MFC automatically
For dedicated fax lines.
(automatic receive)
answers every call as a fax. You cannot receive a voice
call but you can call out.
FAX/TEL*
The MFC controls the line You cannot have an
(fax/telephone)
and automatically answers answering machine on the
every call.
If the call is a fax it will
same line, even if it is on a
separate wall jack on the
receive the fax. If the call is same line.
not a fax it will ring
(double-ring) for you to
pick up the call.
You cannot use the
telephonecompany’sVoice
Mail in this mode.
TAD:ANSWER
MACH.
The external TAD
automatically answers
Use this mode if you have
an external answering
(external telephone
answering device)
every call. Voice messages machine on your phone
are stored on the external
TAD. Fax messages are
printed.
line.
MANUAL
(manual receive)
You control the phone line Use this mode when you
and must answer every call are using a computer
yourself.
modem on the same line or
if you receive very few fax
messages.
You can also use this mode
with Distinctive Ring.
*In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you have
extension phones on the line, keep the Ring Delay set to 4 rings.
S E T U P R E C E I V E
6 - 1
To Select or Change Your Receive Mode
1
2
Press Receive Mode. The LCD shows the selection.
FAX/TEL
TAD:ANSWER MACH.
MANUAL
FAX ONLY
Continue to press Receive Mode until your new selection appears. After two
seconds the LCD returns to the date and time display, along with your new
Receive Mode setting.
If you are changing the Receive Mode while in another operation, the LCD
returns to that operation.
Current Receive Mode
09/06 15:25 FAX
Setting Ring Delay
The Ring Delay setting determines the number of times the MFC rings before it
answers. If you have extension phones on the same line as the MFC, or
subscribe to the telephone company’s Distinctive Ring service, keep the Ring
Delay default setting of 4. (See Easy Receive, page 6-3 and Operation from
Extension Telephones, page 6-5.)
1
2
3
Press Menu/Set, 2, 1, 1.
1.RING DELAY
Press
to select how many times the line rings before the MFC answers
or
(00–04), and then press Menu/Set. If you select 00, the line doesn’t ring at all.
Press Stop/Exit.
6 - 2
S E T U P R E C E I V E
If you set the receive mode to FAX/TEL, you’ll need to determine how long the
MFC will send you its special double-ring when you have a voice call. This
ringing happens after the initial ringing from the phone company. Only the
MFC rings, for 20, 30, 40 or 70 seconds; no other phones on the same line ring
the special double-ring. However, you can answer the call on any extension
phone (in a separate wall jack) on the same line as the MFC. (See Operation
from Extension Telephone, page 6-5.)
1
2
Press Menu/Set, 2, 1, 2.
2.F/T RING TIME
Press
to select how long the fax machine will ring to alert you that you have
or
a voice call, and then press Menu/Set.
Press Stop/Exit.
RING TIME:20 SEC
3
Now, when a call comes in and the MFC is set to FAX/TEL mode, all phones
on this line will ring the number of times you selected in Ring Delay.
You can let the MFC answer and detect if it’s a fax or voice call. If it’s a fax call,
the MFC prints the fax. If it’s a voice call, the MFC signals you with a double-
ring for the length of time you selected in F/T Ring Time.
Even if the caller hangs up during the double-ringing, the MFC continues for
the set time.
Easy Receive
When you use this feature, you don’t have to press Black Fax Start when you
answer a fax call and hear calling beeps. Just hold the handset and wait a few
through the handset of an extension phone connected to another wall jack, just
replace the handset. Your fax machine does the rest. Selecting ON allows the
MFC to receive fax calls automatically, even if you lift the handset of an
extension or external phone. Selecting SEMI lets the MFC receive the call only
if you’ve answered it at the MFC. Selecting OFF means you’ll have to activate
the MFC yourself, by pressing Black Fax Start or by pressing 5 1 if you
are not at your MFC.
(See Operation from Extension Telephones, page 6-5 and For FAX/TEL Mode Only,
page 6-5.)
If you’ve set the feature to ON, but your MFC doesn’t automatically connect a
fax call when you lift an external or extension phone handset, press the Fax
Receive code 5 1. At the MFC, lift the handset and then press Black Fax
Start.
Note
If you send faxes from a computer on the same phone line and the MFC
intercepts them, set Easy Receive to OFF.
Note
S E T U P R E C E I V E
6 - 3
1
2
Press Menu/Set, 2, 1, 3.
3.EASY RECEIVE
or
Use
to select ON, SEMI, or OFF,
and then press Menu/Set.
Press Stop/Exit.
3
Printing a Reduced Incoming Fax (Auto Reduction)
You can always reduce the size of an incoming fax to a fixed percentage,
regardless of the size of the paper in your MFC. ON lets your MFC choose the
level of reduction for you.
1
2
Press Menu/Set, 2, 1, 5.
5.AUTO REDUCTION
Use
to select ON (or OFF),
or
and then press Menu/Set.
Press Stop/Exit.
3
If incoming faxes show that information in the left and right margins has been
cut off, make sure this Auto Reduction feature is turned on.
Note
FOR YOUR INFORMATION
If one or more ink cartridges are empty, the MFC will stop printing to protect
the print heads; black & white faxes will be received into memory. The MFC-
3200C’s “handshake” will request that color faxes be sent as black & white.
If the sending machine has the feature to send color faxes in black & white,
they can be received into memory also.
Replace the empty ink cartridges to print the faxes from memory.
If the MFC runs out of paper, it stops printing and receives faxes into memory.
Add paper, and then press Black Fax Start to print the faxes.
6 - 4
S E T U P R E C E I V E
If you answer a fax call on an extension phone or on an external phone in the
EXT. jack, you can make your MFC take over by using the Fax Receive Code.
When you press the Fax Receive Code 5 1, the MFC starts to receive a fax.
(See Easy Receive, page 6-3.)
If the MFC answers a voice call and double-rings for you to take over, use the
Telephone Answer Code # 5 1 to take the call at an extension phone.
(See Setting F/T Ring Time, page 6-3.)
If you answer a call, and no one is on the line, assume you’re receiving a fax. At
the MFC phone press Black Fax Start, and then hang up. At an extension
phone, press 5 1, wait for fax receiving tones (chirps), and then hang up. At
an external phone, press 5 1 and wait for the phone to be disconnected before
you hang up (the LCD shows RECEIVING). (Your caller will have to press
Black Fax Start to send the fax.)
For FAX/TEL Mode Only
When the MFC is in FAX/TEL mode, it will use the F/T Ring Time (double-
ringing) to alert you to a voice call. If you’re at the MFC, you can lift the handset
to answer.
If you’re at an extension phone, you’ll need to lift the handset during the F/T
Ring Time, and then press # 5 1 between the double-rings. If no one is on the
line or if someone wants to send you a fax, send the call back to the MFC by
pressing 5 1.
Using a Cordless External Handset
If your cordless telephone is connected to the EXT. jack of the MFC and you
typically carry the cordless handset elsewhere, it is easier to answer calls during
the Ring Delay. If you let the MFC answer first, you will have to answer using
the cordless and then go to the MFC so you can press Hook/Hold to transfer
the call to the cordless handset.
Changing the Remote Codes
Remote Codes might not work with some telephone systems. The preset Fax
Receive Code is 5 1. The preset Telephone Answer Code is # 5 1.
If you are always disconnected when accessing your external TAD remotely,
Note
try changing the Fax Receive Code from 5 1 to # # # and the Telephone
Answer Code from # 5 1 to 9 9 9.
S E T U P R E C E I V E
6 - 5
1
2
Press Menu/Set, 2, 1, 4.
Press to select ON (or OFF),
or
4.REMOTE CODE
REMOTE ACT.:ON?
and then press Menu/Set.
3
4
5
If you want to, enter a new Fax Receive
Code, and then press Menu/Set.
*
FAX RECEIVE: 51
If you want to, enter a new Telephone
Answer Code, and then press Menu/Set.
TEL ANSWER:#51
Press Stop/Exit.
Printing a Fax in Memory
If you set Fax Storage to ON for remote retrieval, you can still print a fax from
the memory when you are at your MFC. (See Setting Fax Storage, page 10-2.)
1
2
3
Press Menu/Set, 2, 5, 4.
4.PRINT FAX
Press Black Fax Start.
After printing is finished, press Stop/Exit.
Polling
Polling is the process of retrieving faxes from another MFC. You can use your
fax machine to “poll” other machines, or you can have someone poll your MFC.
All parties involved in polling need to set up their fax machines to accommodate
polling. When someone polls your MFC to receive a fax, they pay for the call;
if you poll someone’s fax machine to receive a fax, you pay for the call.
Some fax machines do not respond to the Polling feature.
Setting Up Polling Receive
Polling Receive is when you call another fax machine to receive a fax from it.
1
2
Press Menu/Set, 2, 1, 6.
6.POLLING RX
Press
to select POLLING RX: ON,
or
and then press Menu/Set.
3
4
Enter the fax number you are polling.
Press Black Fax Start.
The LCD shows DIALING.
6 - 6
S E T U P R E C E I V E
Setting Up Sequential Polling Receive
Your MFC can request documents from several fax units in a single operation.
Afterward, a Sequential Polling Report will be printed.
1
2
Press Menu/Set, 2, 1, 6.
6.POLLING RX
Press
to select POLLING RX: ON,
or
and then press Menu/Set.
3
4
Specify the destination fax machines you wish to poll using One Touch, Speed
Press Black Fax Start.
Your MFC will poll each number or group number in turn for a document.
Canceling a Scheduled Job
You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling
Transmit. (See Checking Job Status, page 7-5.)
1
2
Press Menu/Set, 2, 6. Any waiting jobs
appear on the LCD. If no job is waiting,
the LCD shows NO JOB WAITING.
6.REMAINING JOBS
If you have more than two jobs waiting, press
to select the job you want to
or
cancel, and then press Menu/Set.
—OR—
If you have only one job waiting, go to Step 3.
3
4
Press 1 to cancel—OR—Press 2 to exit without canceling.
To cancel another job, return to Step 2.
Press Stop/Exit.
S E T U P R E C E I V E
6 - 7
7
Setup Send
7
Before You Begin
Before you begin sending faxes, please be sure to read all the instructions and
cautions listed below for placing originals in the automatic document feeder.
Using the ADF (Automatic Document Feeder)
Documents must be between 3.5 and 8.5 inches wide and 5 and 14 inches long.
Make sure you place originals face down, top edge first.
Adjust the paper guides to fit the width of your document.
Originals are Face
Down in the ADF
Paper Guides
The automatic document feeder (ADF) can hold up to 20 pages, feeding each
one individually through the MFC. Use standard (20 lb./75g/m2) paper when
using the ADF.
Fan the paper, and then stagger the pages in the ADF as shown:
Approx. 1/2 inch
DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples,
paper clips, paste or tape attached. DO NOT use cardboard, newspaper or
fabric.
Make sure documents written with ink are completely dry.
7 - 1
S E T U P S E N D
Sending Faxes with Multiple Settings
When you send a fax you can choose any
ACCEPTED
combination of these settings: set the
contrast or resolution; send using
overseas mode, delayed fax, polling
transmission or real time transmission.
OTHER SETTINGS?
1.YES 2.NO
After each menu selection is accepted, the LCD will ask if you want to enter
other settings:
Press 1 if you want to select additional settings. The LCD returns to the
SETUP SEND menu
—OR—
Press 2 if you are finished choosing settings, and then go to the next step.
Basic Sending Operations
Contrast
If your document is very light or very dark, you might want to set the contrast.
Use S.LIGHT to send a very light document. Use S.DARK to send a very dark
document.
1
2
Place the original face down in the ADF.
Press Menu/Set, 2, 2, 1.
1.CONTRAST
3
Press
to select AUTO, S.LIGHT or
or
S.DARK, and then press Menu/Set.
4
Press 1 if you want to select additional settings. The LCD returns to the
SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and
then go to Step 5.
5
6
Enter a fax number.
Press Black Fax Start to send a fax.
S E T U P S E N D
7 - 2
Fax Resolution
When you have a document in the ADF, you can use the FAX Resolution key
to temporarily change the setting. Press FAX Resolution repeatedly until the
LCD shows the setting you want.
—OR—
You can change the default setting.
1
2
Press Menu/Set, 2, 2, 2.
2.FAX RESOLUTION
Press to select the resolution you
or
want, and then press Menu/Set.
Press Stop/Exit.
3
STANDARD—Suitable for most typed documents.
FINE—Good for small print; transmits a little slower than Standard resolution.
S. FINE—Good for small print or artwork; transmits slower than Fine
resolution (black and white only).
PHOTO—Use when original has varying shades of gray; this is the slowest
transmission time (black and white only).
Manual Transmission
Manual transmission lets you hear the dial tone, ringing and fax receiving tones
1
2
Place the original face down in the ADF.
Pick up the handset and listen for a dial tone—OR—press Hook/Hold and
listen for a dial tone.
3
Enter the fax number you want to call. You can enter the digits using the dial pad,
or you can enter a One Touch or Speed Dial number or you can call using Search.
(See One Touch Dialing, page 8-5.)
4
5
When you hear the fax tone, press Black Fax Start.
Replace the handset.
Automatic Transmission
This is the easiest way to send a fax. IMPORTANT: Do not pick up the
handset, or press Hook/Hold to listen for a dial tone.
1
2
Place the original face down in the ADF.
Enter the fax number using the dial pad, One Touch, Speed Dial or Search.
(See Speed Dialing, page 8-5.)
3
Press Black Fax Start.
7 - 3
S E T U P S E N D
Color Fax Transmission
Your MFC allows you to transmit a color fax.
Place the original face down in the ADF.
Enter the fax number using the dial pad, Speed Dial or Search.
Press Color Fax Start.
1
2
3
When you are sending a color fax, the MFC starts sending the fax without
scanning the original into memory.
Manual and Automatic Fax Redial
If you’re sending a fax manually and the line is busy, press Redial/Pause to
try again. Anytime you want to make a second call to the last number dialed,
press Redial/Pause to save time.
If you’re sending a fax automatically and the line is busy, the MFC will
automatically redial (up to three times at 5 minute intervals).
Dual Access (Not Available for Color Faxes)
You can scan up to 50 documents into the fax memory, even while the machine
is receiving or sending another fax (from memory). You can set temporary
settings for each fax you’re scanning, except Polling.
If you try to scan and store a 51st fax, the MFC will send it immediately, without
storing it in memory.
If you get a OUT OF MEMORY message while scanning the first page of a
fax, press Stop/Exit to cancel scanning. If you get a OUT OF MEMORY
message while scanning a subsequent page, you can press Black Fax Start to
transmit the pages scanned so far, or press Stop/Exit to cancel the operation.
Note
1
2
3
Place the original face down in the ADF.
Enter the fax number.
Press Black Fax Start. The MFC scans the original and the LCD shows the
job number (#XXX) of the fax and how much memory is available. Then the
MFC starts dialing. You can immediately repeat Steps 1 to 3 for the next fax.
Your machine normally operates in Dual Access mode. However, to send a
color fax, you must override Dual Access and use Real Time Transmission.
Note
The number of pages you can scan into memory varies with the data they
contain.
S E T U P S E N D
7 - 4
Real Time Transmission
When you are sending a fax, the MFC will scan originals into memory before
sending. Then, as soon as the phone line is free, the MFC will start dialing and
sending the fax. If memory becomes full, the MFC will send the document in
real time (even if REAL TIME TX is set to OFF).
Sometimes you may want to send an important document immediately, without
waiting for memory transmission. You can set REAL TIME TX to ON.
1
2
Place the original face down in the ADF.
Press Menu/Set, 2, 2, 5.
5.REAL TIME TX
3
To change the default setting, press
to
or
select ON (or OFF), and then press Menu/Set.
Go to Step 5—OR—For the next fax transmission only, press
NEXT FAX ONLY, and then press Menu/Set.
to select
or
4
5
For the next fax only, press
to select ON (or OFF),
or
and then press Menu/Set.
Press 1 if you want to select additional settings. The LCD returns to the
SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and
then go to Step 6.
6
Enter fax number, and then press Black Fax Start.
If you are sending a color Fax, the MFC will send it in real time even if
REAL TIME TX is set to OFF.
Checking Job Status
Check which jobs are still waiting in memory to be sent. (If no jobs are waiting,
the LCD shows NO JOB WAITING.) (See Canceling a Job in Memory, page 7-
6.)
1
2
3
Press Menu/Set, 2, 6.
If you have multiple jobs waiting, press
to scroll through the list.
or
Press Stop/Exit.
7 - 5
S E T U P S E N D
Canceling a Job in Memory
You can cancel tasks you’ve scheduled, such as Polling Transmit, or faxes
waiting in Memory to be sent. (See Checking Job Status, page 7-5.)
1
2
Press Menu/Set, 2, 6.
6.REMAINING JOBS
Any waiting jobs appear on the LCD.
If no jobs are waiting, the LCD shows
NO JOB WAITING.
If you have more than two jobs waiting, press
cancel, and then press Menu/Set.
—OR—
to select the job you want to
or
If you have only one job waiting, go to Step 3.
3
4
Press 1 to cancel—OR—Press 2 to exit without canceling.
To cancel another job, return to Step 2.
Press Stop/Exit.
S E T U P S E N D
7 - 6
Advanced Sending Operations
The cover page is generated at the receiving party’s machine. Your cover page
includes the name stored in the One Touch or Speed Dial memory. If you’re
dialing manually, the name is left blank.
The cover page indicates your Station ID and the number of pages you’re
sending. If you have Cover page Setup set to ON, the number of pages remains
blank. (Menu/Set, 2, 2, 7) (See Setting Station ID, page 5-2.)
You can select a comment to include on your cover page.
1.COMMENT OFF
2.PLEASE CALL
3.URGENT
4.CONFIDENTIAL
Instead of using one of the comments above, you can enter up to two customized
messages, each 27 characters long. Use the chart on page 5-3 to help enter
characters. (See Composing Your Own Comments below.)
5.(USER DEFINED)
6.(USER DEFINED)
Most of the SETUP SEND menu selections are temporary settings that allow
you to make adjustments for each document you send. However, so you can set
up your cover page and cover page comments in advance, the Cover Page Setup
and Cover Page Message features will change the default settings.
Composing Your Own Comments
1
2
Press Menu/Set, 2, 2, 8.
8.COVERPAGE MSG
Press to choose position 5 or 6 for your customized comment, and then
or
press Menu/Set.
3
4
Use the dial pad to enter your customized comment, and then press Menu/Set.
(See Entering Text, page 5-3.)
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 to exit.
7 - 7
S E T U P S E N D
Cover Page for the Next Fax Only
Make sure the Station ID is set up (see page 5-2). This feature does not work
without the Station ID.
You can set the fax to send a cover page with a particular document. This cover
page will include the number of pages in your document.
1
2
3
Place the original face down in the ADF.
Press Menu/Set, 2, 2, 7.
7.COVERPG SETUP
When LCD shows NEXT FAX ONLY?,
and then press Menu/Set.
4
5
Press
to select ON (or OFF), and then press Menu/Set.
or
Press
to select one of the standard or custom comments, and then press
or
Menu/Set.
6
Enter two digits to indicate the number of pages you are sending, and then press
Menu/Set. (For example, press 0, 2 for 2.)
(Enter 0 0 to leave the number of pages blank. If you make a mistake, press
to back up and re-enter the number of pages.)
7
SEND menu—OR—Press 2 if you are finished choosing settings.
8
9
Enter the fax number you’re calling.
Press Black Fax Start.
Always Send a Cover Page
Make sure the Station ID is set up (see page 5-2). This feature does not work
without the Station ID.
You can set the MFC to send a cover page whenever you send a fax. The number
of pages in your fax is not included when you use this setting.
1
2
Press Menu/Set, 2, 2, 7.
7.COVERPG SETUP
Press to select COVERPAGE:ON?, and then press Menu/Set.
or
If you selected ON, press
3
4
to select one of the standard or custom
or
comments, and then press Menu/Set.
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 to exit if you are finished choosing settings.
S E T U P S E N D
7 - 8
Using a Printed Cover Page
If you prefer using a printed cover page that you can write on, you can print the
sample page and attach it to your fax.
1
2
Press Menu/Set, 2, 2, 7.
7.COVERPG SETUP
Press to select PRINT SAMPLE?, and then press Menu/Set.
or
3
4
Press Black Fax Start. Your MFC prints a copy of your cover page.
Press Stop/Exit.
- - -
- - -
- - -
COVER PAGE
- - -
TO:
FROM:
FAX:
TEL:
PAGE[S] TO FOLLOW
COMMENT:
Overseas Mode
After you send a fax using this feature, the feature turns itself off.
1
2
Place the original face down in the ADF.
Press Menu/Set, 2, 2, 9.
9.OVERSEAS MODE
3
Press
to select ON (or OFF),
or
and then press Menu/Set.
4
Press 1 if you want to select additional settings. The LCD returns to the
SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and
then go to Step 5.
5
6
Enter the fax number you’re calling.
Press Black Fax Start.
7 - 9
S E T U P S E N D
Delayed FAX (Not Available for Color Faxes)
During the day you can store up to 50 documents in memory for delayed
sending. Transmission of these documents will begin at the time of day you
enter in Step 3, which shows the time you entered last. Press Menu/Set to
accept it, or enter another time for this fax.
1
2
3
Place the original face down in the ADF.
Press Menu/Set, 2, 2, 3.
3.DELAYED FAX
Enter the time you want the fax to be sent
(in 24-hour format), and then press Menu/Set. (For example, enter 19:45 for
7:45 PM.)
4
5
Press 1 to leave the originals waiting in
the ADF—OR—Press 2 to scan the
original into memory.
1.DOC 2.MEMORY
Press 1 if you want to select additional settings. The LCD returns to the
SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and
then go to Step 6.
6
7
Enter the fax number.
Press Black Fax Start. The MFC will wait to send the fax at the time you set.
The number of documents you can scan into memory varies with the data they
contain.
Delayed Batch Transmission
(Not Available for Color Faxes)
Before sending the delayed faxes, your Brother machine will economize by
sorting all the documents in memory by destination and scheduled time. All
delayed faxes scheduled at the same time to the same fax number will be sent as
one transmission.
1
2
Press Menu/Set, 2, 2, 4.
4.BATCH TX
Press
to select ON (or OFF),
or
and then press Menu/Set.
Press Stop/Exit.
3
S E T U P S E N D
7 - 10
Setting Up Polled Transmit
(Not Available for Color Faxes)
Polled Transmit is when you set up your MFC to wait with a document so
another fax machine can retrieve it.
1
2
Place the original to be retrieved face down in the ADF.
Press Menu/Set, 2, 2, 6.
6.POLLED TX
or
3
4
Press
to choose ON (or OFF),
and then press Menu/Set.
Press 1 to leave the originals waiting in
the ADF—OR—Press 2 to scan the
original into memory.
1.DOC 2.MEMORY
5
Press 1 if you want to select additional settings. The LCD returns to the
SETUP SEND menu—OR—Press 2 if you are finished choosing settings,
and then go to step 6.
6
Press Black Fax Start.
If you pressed 1 in Step 4, the original remains in the ADF until your MFC is
polled. If you must use your MFC before the polled transmit occurs, you must
first cancel this job.
Note
7 - 11
S E T U P S E N D
8
Auto Dial Numbers
8
and Dialing Options
Storing Numbers for Easy Dialing
You can set up your MFC to do three types of easy dialing: One Touch, Speed
Dial and Groups for Broadcasting faxes.
If you loose electrical power, auto dial numbers in memory will not be lost.
You can store 8 fax/telephone numbers that
you can dial by pressing one key (and
Black Fax Start). To access numbers 5 to
8, hold down Shift. When you press a One
Touch dial location, the LCD shows the
(See One Touch Dialing, page 8-5.)
One Touch keys are the 4 keys (numbers 5 to 8) located to the left of the dial pad.
(For USA only) For your convenience, One Touch key 1 is pre-programmed
for the Brother fax back system. You can change it by storing your own auto
dial number in its place. (Please see Changing One Touch and Speed Dial
Numbers, page 8-2.)
1
2
Press Menu/Set, 2, 3, 1.
1.ONE-TOUCH DIAL
Press the One Touch key where you want to store a number.
The LCD shows the location you selected.
3
a pause in the dialing sequence (for example, to wait for an “outside line”), press
Redial/Pause as you’re entering digits. A dash appears on the LCD. Pressing
Redial/Pause enters a 3.5 second pause when the number is dialed.
4
Use the dial pad to then enter the name
(up to 15 characters), and then press
Menu/Set. You can use the chart on
NAME:
page 5-3 to help you enter letters—OR—To store the number without a name,
press Menu/Set.
5
Return to Step 2 to store another One Touch number—OR—Press Stop/Exit.
When you dial an auto dial number, the LCD shows the name you’ve stored, or,
if you haven’t stored a name, the number you’ve stored.
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S
8 - 1
If you need to store a pause longer than 3.5 seconds, press Redial/Pause two
or more times.
Note
Note
You can store Groups (for Broadcasting) on the One Touch keys.
Storing Speed Dial Numbers
You can store Speed Dial numbers, so when you dial you will have to press only
five keys (Search/Speed Dial, #, the two-digit location, and Black Fax Start).
The MFC has 100 Speed Dial locations.
1
2
Press Menu/Set, 2, 3, 2.
2.SPEED-DIAL
SPEED-DIAL? #
Use the dial pad to enter a two-digit
Menu/Set.
3
4
Enter the number (up to 20 digits),
and then press Menu/Set.
#05:
Use the dial pad to enter the name (up to
15 characters), and then press
NAME:
Menu/Set. You can use the chart on
page 5-3 to help you enter letters—OR—
Press Menu/Set, and then go to Step 5 to store the number without a name.
5
Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit .
Changing One Touch and Speed Dial Numbers
If you try to store a One Touch
or Speed Dial number in a location where a
1.CHANGE 2.EXIT
number is already stored, the LCD shows
the current name stored there, and then prompts you to either:
1
2
Press 1 to change the stored number—OR— Press 2 to exit without making a
change.
Enter a new number, and then press Menu/Set.
If you want to erase the whole number, press Stop/Exit when the cursor is
to the left of the digits. The letters above and to the right of the cursor will be
deleted.
If you want to change a digit, use
or
to position the cursor under the
digit you want to change, and then type over it.
3
Follow the directions beginning at Step 4 in Storing One Touch Numbers and
Storing Speed Dial Numbers.
8 - 2
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S
Setting Up Groups for Broadcasting
Groups, which can be stored on a One Touch key or a Speed Dial location, allow
location and Black Fax Start. First, you’ll need to store each fax number as a
One Touch or Speed Dial number. Then, you can combine them into a Group.
Each Group uses up a One Touch key or a Speed Dial location. Finally, you can
have up to six small Groups, or you can assign up to 107 numbers to one large
Group.
(See Storing One Touch Dial Numbers, page 8-1 and Storing Speed Dial Numbers,
page 8-2.)
1
2
Press Menu/Set, 2, 3, 3.
3.SETUP GROUPS
Decide where you wish to store the
Group
—AND—
PRESS SPEED DIAL
OR ONE-TOUCH KEY
Press a One Touch Key
—OR—
Press Search/Speed Dial and enter the two-digit location, and then press
Menu/Set.
(For example, press One Touch key 2 for Group 1.)
3
4
Use the dial pad to enter the Group
number, and then press Menu/Set.
(For example, press 1 for Group 1.)
SETUP GROUP:G0
To include One Touch or Speed Dial
numbers in the Group, enter them as if
you were dialing.
G01:
ENTER & SET KEY
then press One Touch key 5. For Speed
Dial location 09, press Search/Speed
Dial, then press 0, 9 on the dial pad. The
LCD shows 05, #09.
G01:*O5#O9
5
6
Press Menu/Set to accept the numbers for this Group.
Use the dial pad and the chart on
page 5-3 to enter a name for the Group,
and then press Menu/Set.
NAME:
(For example, NEW CLIENTS).
7
Press Stop/Exit.
You can print a list of all One Touch and Speed Dial numbers. (See Chapter 11,
Printing Reports.)
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S
8 - 3
Dialing Options
You can use your MFC to make telephone calls by dialing manually or by using
Search, One Touch or Speed Dial memory. When you dial an auto dial number,
the LCD shows the name you’ve stored, or, if you haven’t stored a name, the
fax number you’ve stored.
Manual Dialing
Manual dialing is simply pressing all of the digits of the phone number.
1
2
3
Pick up the handset—OR— press Hook/Hold.
When you hear a dial tone, dial the call using the dial pad.
If you pressed Hook/Hold to dial the call, pick up the handset when the other
4
To hang up, replace the handset.
Search
You can search for names you have stored in One Touch and Speed Dial
memories. (See Storing One Touch Dial Numbers, page 8-1 and Storing Speed Dial
Numbers, page 8-2.)
1
2
Press Search/Speed Dial.
To search for numbers alphabetically by name, enter the first letter of the name, and
then press
or
.
—OR—
To search for numbers numerically by One Touch and Speed-Dial numbers,
or
press
.
3
4
When the LCD shows the name you want to call, press Black Fax Start.
If you pressed Hook/Hold to dial the call, pick up the handset when the other
party answers. (The speaker works only one way; the other party won’t be able
to hear you unless you pick up the handset.)
5
When the call is over, hang up.
8 - 4
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S
One Touch Dialing
1
2
Pick up the handset—OR—Press Hook/Hold.
When you hear a dial tone, press the One Touch key of the location you want to
call. (See Storing One Touch Dial Numbers, page 8-1.)
To dial One Touch numbers 5 to 8, hold down Shift as you press the One
Note
Touch key.
3
If you pressed Hook/Hold to dial the call, pick up the handset when the other
party answers. (The speaker works only one way; the other party won’t be able
to hear you unless you pickup the handset.)
4
To hang up, replace the handset.
If you try to use a One Touch location with no number stored in it, you’ll hear
a warning sound, and screen will display NOT REGISTERED. The display
will return to normal after 2 seconds.
If you are sending a fax, press Black Fax Start after pressing the One Touch
key. If you picked up the handset, press Black Fax Start when the receiving
fax machine answers with fax tones.
Note
Speed Dialing
1
2
3
Pick up the handset—OR—Press Hook/Hold.
(See Storing Speed Dial Numbers, page 8-2.)
When you hear a dial tone, press Search/Speed Dial, and then press # then
the two-digit Speed Dial number.
If you pressed Hook/Hold to dial the call, pick up the handset when the other
party answers. (The speaker works only one way; the other party won’t be able
to hear you unless you pickup the handset.)
4
To hang up, replace the handset.
If you are sending a fax, press Black Fax Start after pressing the Speed Dial
number. If you picked up the handset, press Black Fax Start when the
receiving fax machine answers with fax tones.
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S
8 - 5
Access Codes and Credit Card Numbers
Sometimes you may want to choose from among several long distance carriers
when you make a call. Rates may vary depending upon the time and destination.
To take advantage of low rates, you can store the access codes or long-distance
carriers as One Touch and Speed Dial numbers. You can store these long dialing
sequences by dividing them and setting them up separately in any combination.
You can even include manual dialing using the dial pad. The combined number
will be dialed in the order you entered it, as soon as you pressBlack Fax Start.
(See Storing One Touch Dial Numbers, page 8-1.)
You store “555” on One Touch key 3 and “7000” on One Touch key 4. If you
press One Touch 3, 4 and Black Fax Start you can dial “555-7000”. To
temporarily change a number, you can substitute part of the number with manual
dialing using the dial pad. For example, to change the number to 555-7001 you
could press One Touch 3 and then press 7, 0, 0, 1 using the dialing pad.
If you must wait for another dial tone at any point in the dialing sequence, store
a pause at that point in the number by pressing Redial/Pause. Each key press
adds a 3.5 second delay.
Note
Broadcasting (Not Available for Color Faxes)
Broadcasting is automatically sending the same fax message to multiple fax
numbers. Using the Menu/Set key, you can include Groups, One Touch
locations, Speed Dial locations plus up to 50 manually dialed numbers. If you
did not use up any locations for Groups, access codes or credit card numbers,
the MFC. However, available memory will vary with all types of jobs in
memory and numbers of locations used for broadcasting. If you broadcast to
more than the maximum locations available, you will not be able to set up
transmissions using dual access and the timer.
The easiest way to broadcast is to press Group keys. You can include One
Touch, Speed Dial, and manually dialed numbers in the same broadcast. (See
Setting Up Groups for Broadcasting, page 8-3.)
You must press Menu/Set between each of these locations.
Use the Search/Speed Dial to help you choose the numbers easily.
After the broadcast is finished, a Broadcast Report will be printed automatically
to let you know the results.
To stop the broadcast in progress, press Stop/Exit. The LCD asks if you want
to cancel the location that is being sent.
Enter the long dialing sequence numbers as you normally would, but keep in
mind that each key counts as one location, so the number of locations you can
call becomes limited.
If the line is busy or for other reasons a connection could not be made while
broadcasting, the MFC will redial the number automatically.
8 - 6
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S
If the memory is full, press Stop/Exit to abort the job or if more than one page has
been scanned, press Black Fax Start to send the portion that is in the memory.
1
Place the original face down in the ADF.
2
Enter a number using One Touch, Speed Dial, a Group number, Search or the
dial pad.
Example: Group number
3
4
Press Menu/Set. You will be prompted to press the next number.
Enter the next number.
Example: Speed Dial
5
6
Press Menu/Set.
Enter the fax number.
Example: Manual dialing using the dial pad.
7
Press Black Fax Start.
Your MFC will read the original into memory and then start sending faxes to the
numbers you entered.
Pause
Press Redial/Pause to insert a 3.5 second pause between numbers. If you are
dialing overseas, you can press Redial/Pause as many times as needed to
increase the length of the pause.
Hold
1
2
3
Press Hook/Hold to place a call on Hold.
You can replace the handset without disconnecting the call.
Pick up the MFC handset. (Picking up an extension telephone handset will not
release the call from Hold.)
Fax Redial
If you’re sending a fax manually and the line is busy, press Redial/Pause to
try again. Anytime you want to make a second call to the last number dialed,
press Redial/Pause to save time.
If you’re sending a fax automatically and the line is busy, the MFC will redial
automatically up to three times at 5 minute intervals.
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S
8 - 7
Tone/Pulse
If you have pulse dialing service, but need to send tone signals (for example, for
telephone banking), follow the directions below. If you have touch tone service,
you do not need this feature to send tone signals.
1
2
3
Lift the handset.
Press #. Any digits dialed after this send tone signals.
When you hang up, the MFC returns to pulse dialing service.
8 - 8
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S
9
Telephone Services
9
Your MFC supports the Distinctive Ring and Caller ID telephone services
offered by some telephone companies.
If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an
answering service, or an alarm system or other custom feature on your telephone line,
it may create a problem in the operation of your MFC.
(See Custom Features on a Single Line, page 23-8.)
If you have Voice Mail on your phone line, please read the following carefully.
Distinctive Ring
The term “Distinctive Ring” is used by Brother to identify a phone company
service that is given many names, depending on the telephone company you are
using. For example, this service may be called SmartRing, RingMaster, Teen-
Ring, Ident-a-Call or Ident-a-Ring.
What Does Your Telephone Company’s “Distinctive Ring” Do?
Your telephone company’s Distinctive Ring service allows more than one
number on the same phone line. If you need more than one phone number, it
is an inexpensive alternative to paying for an additional line. Each phone
number has its own distinctive ring pattern, so you will know which phone
number is ringing. This is one way you can have a separate phone number for
your MFC.
Please consult your telephone company for availability and rates.
Note
What Does Brother’s “Distinctive Ring” Do?
The Brother machine has a Distinctive Ring feature that allows you to use your
MFC to take full advantage of the telephone company’s Distinctive Ring
service. You can dedicate the new phone number on your line to receiving only
faxes.
You must purchase your telephone company’s Distinctive Ring service before
Note
you program the MFC to work with it.
T E L E P H O N E S E R V I C E S
9 - 1
Do You Have Voice Mail?
If you have Voice Mail on the phone line on which you will install your new
MFC, there is a strong possibility that Voice Mail and the MFC will conflict
with each other while receiving incoming calls. However, this Distinctive Ring
feature allows the use of more than one number on your line, so both Voice
Mail and the MFC can coexist peacefully. If each one has a separate phone
number, neither will interfere with the other’s work.
If you decide to get the Distinctive Ring Service from the telephone company,
you will need to follow the directions below to “register” the new Distinctive
Ring pattern they provided, so your MFC can recognize its incoming calls.
You can change or cancel the Distinctive Ring pattern at any time. You can
switch it off temporarily and later turn it back on. When you get a new fax
number, make sure you reset this feature.
Note
Before You Choose the Ring Pattern to Register
You can register only one Distinctive Ring pattern with the MFC. Some ring
patterns cannot be registered. Please refer to some popular ring pattern examples
that will be provided from the phone company in the USA and Canada that are
shown in the Brother compatibility table below.
Ring
Pattern
Rings
1
long - long
2
3
4
short - long - short
short - short - long
very long (normal pattern)
If the ring pattern the phone company provided cannot be registered by the fax,
please check for other available ring pattern choices from the phone
company.
Note
The MFC will answer only calls to its registered number.
The first two rings are silent on the MFC. This is because the fax must «listen»
to the ring pattern (compare it to the pattern that was “registered”).
If you program the MFC correctly, it will recognize the registered ring pattern
of the “fax number” within two ring patterns and then automatically answer with
a fax tone. When the “voice number” is called, the MFC will not interrupt the
call.
9 - 2
T E L E P H O N E S E R V I C E S
VERY IMPORTANT
If you have Voice Mail or a TAD (Telephone Answering Device) and want to
keep one of your phone numbers dedicated only to fax calls, you must leave the
MFC in MANUAL mode at all times while using the Distinctive Ring Feature.
Here’s why: MANUAL mode will never pick up a call by itself, since it is
«Neutral». When the MFC is in this «neutral» mode, the Distinctive Ring Feature
can be activated. The Distinctive Ring feature is actually an answering mode. So,
do not activate FAX ONLY mode or FAX/TEL mode while using Distinctive
Ring; otherwise, MFC will answer calls for all the numbers.
Registering the Distinctive Ring Pattern
1
2
Set the MFC to MANUAL mode.
Press Menu/Set, 2, 0, 1.
1.DISTINCTIVE
3
4
Press
Press
to select DISTINCTIVE:SET?, and then press Menu/Set.
or
or
to select the prestored ring pattern you want to assign, and then press
Menu/Set. (You will hear each pattern as you scroll through the four patterns.)
Be sure to choose the pattern assigned by the telephone company.
5
Press Stop/Exit.
Caller ID
The Caller ID feature lets you use the Caller ID subscriber service offered by
many local telephone companies. This service provides you, by means of the
LCD, the name or telephone number of your caller as the line rings.
After a few rings, the LCD shows the telephone number of your caller (or name,
if available). Once you pick up the handset, the Caller ID information disappears
from the LCD, but the call information remains stored in the Caller ID memory.
You will see the first 16 characters of the number (or name).
OUT OF AREA display means call originates outside your Caller ID service
area.
PRIVATE CALL display means the caller has intentionally blocked
transmission of information.
CALL PICKUP display remains on the LCD when no Caller ID information
was transmitted.
If both the name and number are received, the LCD shows only the name. You
can print a list of Caller ID information received by your MFC. (See Printing
Caller ID List, page 9-4.)
T E L E P H O N E S E R V I C E S
9 - 3
Caller ID service varies with different carriers. Call your local telephone
company to determine the kind of service available in your area.
Viewing Caller ID List
Caller ID memory stores information for up to thirty calls; when the thirty-first
call comes in, information about the first call is erased. You can scroll through
Caller ID information to review those calls made to your MFC.
1
2
Press Menu/Set, 2, 0, 2.
2.CALLER ID
Press
to select DISPLAY #?, and then press Menu/Set.
or
If the name was not received, it will not be displayed.
Press to scroll through the Caller ID memory to select the Caller ID you
3
4
or
want to view, and then press Menu/Set. The LCD shows the caller’s name and
number and the date and time of the call.
Press
to return to the Caller ID listing—OR—Press Stop/Exit.
or
Printing Caller ID List
1
2
Press Menu/Set, 2, 0, 2.
2.CALLER ID
Press
to select PRINT REPORT ?,
or
and then press Menu/Set.
Press Black Fax Start.
3
9 - 4
T E L E P H O N E S E R V I C E S
10
Remote Fax Options
10
(Not Available for Color Faxes)
Fax Forwarding/Paging
You cannot use Paging and Fax Forwarding at the same time.
You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF.
Programming a Fax Forwarding Number
When Fax Forwarding is set to ON, your MFC stores the received fax in
memory. Then it dials the fax number you’ve programmed and forwards the fax
message.
1
2
Press Menu/Set, 2, 5, 1.
1.FAX FWD/PAGING
Press until the LCD shows
or
FAX FORWARD?, and then press
Menu/Set.
3
4
The LCD prompts you to enter the fax
number where faxes will be forwarded.
Enter the forwarding number (up to 20
digits), and then press Menu/Set.
FWD#:
Press Stop/Exit.
Programming Your Pager Number
When Paging is selected, your MFC dials the pager number you’ve programmed,
and then dials your Personal Identification Number (PIN); this activates your
pager so you will know that you have a fax message in the memory.
1
2
Press Menu/Set, 2, 5, 1.
1.FAX FWD/PAGING
Press until the LCD shows
or
PAGING?, and then press Menu/Set.
3
Enter your pager phone number (up to 20
digits) followed by # #, and then press
Menu/Set. Do not include the area code
if it is the same as that of your MFC.
For example, 1 8 0 0 5 5 5 1 2 3 4 # #.
PAG#:
R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X E S )
10 - 1
4
If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter
your MFC telephone number followed by # #, and then press Menu/Set.
For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #
—OR—
If you do not need a PIN, press Redial/Pause, enter the fax number of your
MFC followed by # #, and then press Menu/Set.
For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #
5
Press Stop/Exit.
You cannot change a Paging number or PIN remotely.
Press Redial/Pause for each 3.5 second delay, as needed.
Note
Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax messages from
another location using Fax Forwarding, Paging, or Remote Retrieval functions.
The LCD will indicate when you have a fax stored in memory.
1
2
3
Press Menu/Set, 2, 5, 2. The LCD
prompts you to choose a fax setting.
2.FAX STORAGE
Press
to select ON (or OFF),
or
and then press Menu/Set.
If there are faxes in memory when you
turn the Fax Storage OFF, the LCD
prompts you to erase any faxes in
memory.
ERASE ALL FAX?
1.YES 2.NO
If you press 1, all fax data is erased and Fax Storage is turned off. If you press
2, data is not erased and Fax Storage remains on.
(See Printing a Fax in Memory, page 6-6.)
Backup Print
If you’ve set FAX STORAGE to ON, your MFC automatically prints faxes as
they are received into memory. This is a safety feature in case the power goes
out so you won’t lose your messages.
10 - 2
R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X E S )
Changing Remote Retrieval Access Code
Enter your Remote Access Code when the MFC picks up your call, so you can
access features remotely. The access code is preset to 1 5 9 , but you can
change this. (See Operation from Extension Telephones, page 6-5.)
1
2
Press Menu/Set, 2, 5, 3.
3.REMOTE ACCESS
Enter a three-digit number from 000 to
999, and then press Menu/Set. The “ ” cannot be changed. (Do not use the
same digits that appear in your Fax Receive Code or Telephone Answer Code.)
3
Press Stop/Exit.
Remote Retrieval
You can call your MFC from any fax machine using touch tone, then use the
Remote Retrieval Access Code and other button presses to retrieve fax
messages. Cut out the Remote Retrieval Access Card on the last page and keep
it in your wallet as an aid.
Using Remote Retrieval Access Code
1
2
Dial your fax number from a fax machine using touch tone.
When your MFC answers, immediately enter your Remote Retrieval Access
Code (1 5 9 ).
3
The MFC signals the kinds of messages received:
1 long beep — Fax message(s)
No beeps — No messages
4
The MFC prompts you with two short beeps to enter a command. If you wait
longer than 30 seconds to enter a command, the MFC hangs up. If you enter an
invalid command, the MFC beeps three times.
5
6
Press 9 0 to reset the MFC when you’re finished.
Hang up.
If your MFC is set to MANUAL mode, you can access it by waiting about 2
minutes, and then entering the Remote Retrieval Access Code within 30
seconds.
Note
R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X E S )
10 - 3
Remote Commands
Follow the commands below to access features remotely. When you call the
MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will
signal you with two short beeps to enter a remote command.
Remote Commands
Operation Details
95
Change Fax Forwarding
/Paging setting
1 OFF
If you hear one long beep, the change is accepted. If you hear three
short beeps, you cannot change it because the conditions have not
your fax forwarding number by using 4. FAX FWD NO. (see page
10-5). Once you have registered the number, the MFC will change
automatically to FAX FWD:ON mode.
2 Fax Forwarding
3 Paging
4 FAX FWD No.
6 Fax Storage ON
7 Fax Storage OFF
Retrieve a fax
2 Retrieve all faxes
You can turn FAX STORAGE to ON or OFF.
96
Enter the number of a remote fax machine to receive stored fax
message(s). (See page 10-5.)
3 Erase fax from the memory
If you hear one long beep, you can erase fax message(s) from the
memory.
97
98
Check the Receiving Status
1 FAX
You can check whether your MFC has received any faxes. If yes,
you will hear one long beep. If no, you will hear three short beeps.
Change Receive Mode
1 TAD: ANSWER MACH.
2 FAX/TEL
If you hear one long beep, you can change the Receive Mode.
If you hear three short beeps, you cannot change it.
3 FAX ONLY
90
Exit
After a long beep, you can exit remote retrieval.
10 - 4
R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X E S )
Retrieving Fax Messages
1
2
Dial your fax number.
When your MFC answers, immediately enter your Remote Retrieval Access
Code (1 5 9 ). If you hear one long beep, you have messages.
3
4
As soon as you hear two short beeps, use the dial pad to press 9 6 2.
Wait for the long beep, and then use the dial pad to enter the number of the
remote fax machine where you want your fax messages forwarded (up to 20
digits) followed by # #.
You cannot use and # as dial numbers. However, if you want to store a
pause, press #.
Note
5
After you hear your MFC beep, hang up and wait.
Your MFC calls the remote fax machine. The remote fax machine prints your
fax messages.
Changing Fax Forwarding Number
You can change the default setting of your fax forwarding number from a
remote fax machine.
1
2
Dial your fax number.
When your MFC answers, immediately enter your Remote Retrieval Access
Code (1 5 9 ). If you hear one long beep, you have messages.
3
4
When you hear two short beeps, use the dial pad to press 9 5 4.
Wait for the long beep, and then use the dial pad to enter the new number of the
remote fax machine where you want your fax messages forwarded (up to 20
digits) followed by # #.
You cannot use and # as dial numbers. However, if you want to store a
pause, press #.
Note
5
After you hear your MFC beep, hang up.
R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X E S )
10 - 5
11
Printing Reports
11
MFC Settings and Activity
Two reports require initial setup in the Menu table: Transmission Verification
Report and Fax Activity Report. For initial setup:
Press Menu/Set, 2, 4, 1.
—OR—
1.TRANSMISSION
Press Menu/Set, 2, 4, 2.
2.ACT.INTERVAL
Customizing the Transmission Verification Report
You can use the Transmission Verification Report as proof that you sent a fax.
This report lists the time and date of transmission and whether the transmission
was successful (OK). If you select ON or ON+IMAGE, the report will print for
every fax you send.
When the feature is OFF, the report prints only when a transmission error
Note
prevented delivery (NG).
If you typically send multiple faxes to the same destinations, you may need
more than the job numbers to know which faxes you must send again. Selecting
OFF+IMAGE will print a portion of the fax’s first page on the report to help
you remember.
1
2
Press Menu/Set, 2, 4, 1.
1.TRANSMISSION
Press to select OFF,
or
OFF+IMAGE, ON or ON+IMAGE,
and then press Menu/Set.
3
Press Stop/Exit.
Setting the Fax Activity Report Interval
You can set the machine to print activity reports at specific intervals (6, 12, 24
hours, 2, 4, or 7 days). If you set the interval to OFF, you can print the report by
following the Steps in the previous section.
1
Press Menu/Set, 2, 4, 2.
2.ACT.INTERVAL
11 - 1
P R I N T I N G R E P O R T S
2
Press
to choose an interval,
or
INTERVAL:OFF
and then press Menu/Set.
(If you choose 7 days, the LCD prompts you to choose the day at which to begin
the 7-day countdown.)
3
4
Enter the time to begin printing in 24-hour format, and then press Menu/Set.
(For example: enter 19:45 for 7:45 PM.)
Press Stop/Exit.
Using the Reports Key
Five reports are available:
Prints the Help List so you can see at-a-glance
how to quickly program every menu selection.
1.HELP LIST
2.AUTO DIAL
3.FAX ACTIVITY
Lists names and numbers stored in One Touch
and Speed Dial memory, in numerical order.
Lists information about the last 200 incoming
and outgoing faxes. TX means Transmit; RX
means Receive.
Prints a Transmission Verification Report for
your last transmission.
4.TRANSMISSION
5.USER SETTINGS
Lists settings for GENERAL SETUP,
SETUP RECEIVE, SETUP SEND, SETUP
REPORTS, and TEL SERVICE. The settings
for REMOTE FAX OPT are included.
To Print a Report
1
Press Reports.
Press to select the report you want, and then press Menu/Set.
2
or
—OR—
Enter the number of the report you want to print. For example, press 1 to print
the Help List.
P R I N T I N G R E P O R T S
11 - 2
12
Making Copies
12
Basic Copy Operations
Your MFC allows you to make high-quality
photocopies and transparencies. Copies can be
in black and white or full color. Always make
sure you have paper in the tray before making
copies. Do not pull on the paper while copying
is in progress.
Incoming faxes cannot be received on paper or into memory while the MFC is
copying.
Making a Single Copy
1
2
Place the original face down in the ADF.
Press Black Copy or Color Copy.
(Do NOT pull on the paper while
copying is in progress.)
COPYING
P.01
To stop the copy process and release the original, press Stop/Exit.
Making Multiple Copies
You can make multiple copies.
1
2
Place the original face down in the ADF.
Using the dial pad, enter the number of copies you want (up to 99).
For example, press 3 8 for 38 copies.
3
Press Black Copy or Color Copy.
12 - 1
M A K I N G C O P I E S
Out of Memory Message
If the memory becomes full while you
are making copies, the LCD shows a
message:
OUT OF MEMORY
If the OUT OF MEMORY message appears while you are scanning the first
page of your original, press Stop/Exit to cancel. Clear some jobs from memory
so you can continue. If you were scanning subsequent page(s), press Black
Copy or Color Copy to print the scanned pages—OR—Press Stop/Exit to
cancel.
To gain extra memory, you can turn off Fax Storage (see page 10-2).
Note
—OR—Print the faxes in memory (see page 6-6).
Temporary Copy Settings
You can improve your copies by using the
Options key. These setting are temporary,
and the MFC returns to its default settings
when you finish copying.
Copying Using Multiple Settings
You can try different combinations of
settings for the best results. After you
finish your settings using the
Options key, the LCD shows:
PRESS COPY OR
FOR NEXT OPT.
or
Press
if you want to select additional settings.
—OR—
Press Black Copy or Color Copy if you are finished choosing settings.
M A K I N G C O P I E S
12 - 2
Using the Options Key
Use the Options key to set number of copies, paper type, paper size, brightness,
enlargement/reduction ratio and special copy options for the next copy only
.
Press
Options
Factory
Setting
Menu Selections
Options
OPT:#OF
NO. OF COPIES:XX
01
COPIES01
OPT:PAPER TYPE PLAIN/INK JET/GLOSSY
(4-COLOR or 3-COLOR)/
PLAIN
TRANSPARENCY
OPT:PAPER SIZE LETTER/LEGAL/A4/
POST CARD: 4" × 6"
LETTER
OPT:QUALITY
OPT:BRIGHTNESS
OPT:ELG/RDC
NORMAL
NORMAL/BEST/FAST
-
+
-
+
50%/78% LGL>LTR/
94% A4>LTR/100%/
104% EXE>LTR/150%/
200%/ZOOM
100%
OPT:SPECIAL
OFF (1 IN 1)
OFF (1 IN 1)
Paper Type
You can change the paper type setting for the next copy only.
Place the original face down in the ADF.
1
2
Use the dial pad to enter the number of copies you want (up to 99).
or
to select OPT:PAPER TYPE, and then press
3
Press Options and press
Menu/Set.
or
4
Press
to select the type of paper you are using (PLAIN, INKJET,
GLOSSY or TRANSPARENCY), and then press Menu/Set.
or
5
If you selected GLOSSY, press
then press Menu/Set.
to select 4-COLOR or 3-COLOR, and
The print quality of black ink varies depending on the kind of glossy paper you
are using. Black ink is used when you select 4-COLOR. If the glossy paper you
are using repels the black ink, select 3-COLOR, which simulates black ink by
combining the three ink colors.
Note
or
6
Press Black Copy or Color Copy—OR—Press
for additional settings.
12 - 3
M A K I N G C O P I E S
Paper Size
You can change the paper size setting for the next copy only.
Place the original face down in the ADF.
1
2
3
Use the dial pad to enter the number of copies you want (up to 99).
Press Options and select OPT:PAPER SIZE, and then press Menu/Set.
or
4
Press
to select the size of paper you are using (LETTER, LEGAL, A4 or
POST CARD: 4" × 6"), and then press Menu/Set.
or
5
Press Black Copy or Color Copy—OR—Press
for additional settings.
Copy Quality
You can change the copy quality setting (NORMAL, BEST or FAST).
FAST:
Fast copy speed and lowest ink consumption. Use FAST to save
time (documents to be proof-read, large documents or many copies).
NORMAL: Recommended mode for ordinary printouts. Good copy
quality with adequate copy speed.
BEST:
Use this mode to copy precise images such as photographs.
BEST uses the highest resolution and slowest speed.
1
2
3
Place the original face down in the ADF.
Use the dial pad to enter the number of copies you want (up to 99).
Press Options and select OPT:QUALITY, and then press Menu/Set.
or
4
5
Press
to select the copy quality (resolution), and then press Menu/Set.
or
Press Black Copy or Color Copy—OR—Press
for additional settings.
Copy Brightness
1
2
Place the original face down in the ADF.
Use the dial pad to enter the number of copies you want (up to 99).
or
3
Press Options and press
to select
OPT:BRIGHTNESS,
and then press Menu/Set.
4
Press
and then press Set.
to make a lighter copy—OR—press
to make a darker copy,
M A K I N G C O P I E S
12 - 4
or
for additional settings.
5
Press Black Copy or Color Copy—OR—Press
Reducing and Enlarging Copies
1
2
Place the original face down in the ADF.
Use the dial pad to enter the number of copies you want (up to 99).
or
to select OPT:ELG/RDC, and then press Menu/Set.
3
4
Press Options and press
or
Press
to choose an enlargement or reduction ratio, and then press
.
Menu/Set
You can reduce to 50%, 78% LGL>LTR or 94% A4>LTR of the original size.
OR
You can enlarge to 104% EXE>LTR, 150% or 200%
OR
—
—
.
—
—
For more choices select ZOOM, and then press Menu/Set. Use the dial pad to
enter any percentage between 25% and 400%, and then press Menu/Set. For
example, press 5 3 to enter 53%.
or
5
Press Black Copy or Color Copy—OR—Press
for additional settings.
Selecting Fixed Reduction Ratios:
When selecting a reduction ratio, you will need to know the size of paper you
registered in Menu 1-2 if you don’t change the paper size setting using Options
.
If you want to make a copy the same size as the original, you should choose a
reduction of 93%. (For example, if you want to copy from letter to letter, you
should choose a reduction of 93%.)
Note
Original
Paper
Recommended
size is…
size is…
reduction ratio is…
LETTER DOCUMENT LETTER
LEGAL
93%
100%
94%
78%
93%
A4 DOCUMENT
LETTER
LEGAL DOCUMENT LETTER
LEGAL
12 - 5
M A K I N G C O P I E S
Special Copy Option
You can save paper by copying two pages onto one page.
Place the original face down in the ADF.
1
2
or
Press Options and
to select OPT: SPECIAL, and then press Menu/Set.
or
3
4
Press
to select 2 IN 1 or OFF (1 IN 1), and then press Menu/Set.
or
Press Black Copy or Color Copy—OR—Press
for additional settings.
2 in 1
2 in 1 copies are not available with:
• Multiple Copies
• Enlarge/Reduce
• GLOSSY Paper Type setting
If 2 in 1 Copies are in color, you must use letter or A4 paper.
M A K I N G C O P I E S
12 - 6
Changing Default Copy Settings
Press Menu/Set and 3 to change default Copy mode settings. They will remain
until you change them again by pressing Menu/Set.
By pressing a number, you can adjust the Quality, Color and Contrast copy
or
settings shown in the following chart. Press
to scroll through the options
for each setting, and then press Menu/Set to save your selection.
Press Stop/Exit—OR—Press
change.
to select the next setting you want to
Press Menu/Set and 3.
QUALITY:NORMAL
QUALITY:BEST
1.QUALITY
QUALITY:FAST
1.RED
R: -
G: -
B: -
+
+
+
2.COLOR ADJUST
3.CONTRAST
2.GREEN
3.BLUE
-
+
is default
12 - 7
M A K I N G C O P I E S
Copy Quality
1
2
Press Menu/Set, 3, 1.
1.QUALITY
QUALITY:NORMAL
QUALITY:BEST
QUALITY:FAST
or
Press
to select the copy quality,
and then press Menu/Set.
3
Press Stop/Exit.
Color Adjustment
1
2
Press Menu/Set, 3, 2.
2.COLOR ADJUST
or
Press
to select RED, GREEN or
BLUE, and then press Menu/Set.
3
Press
press
to make a darker copy, or
to make a lighter copy, and
R:–
G:–
B:–
+
+
+
then press Menu/Set.
4
Return to Step 2 to select the next color
—OR—
Press Stop/Exit.
Copy Contrast
You can change the contrast to help an image look sharper and more vivid.
1
2
Press Menu/Set, 3, 3.
Press
press
to increase the contrast, or
to decrease the contrast, and
–
+
then press Menu/Set.
3
Press Stop/Exit.
M A K I N G C O P I E S
12 - 8
Legal Limitations
Color reproductions of certain documents are illegal and may result in either
criminal or civil liability. This memorandum is intended to be a guide rather
than a complete listing of every possible prohibition. In case of doubt, we
suggest that you check with counsel as to any particular questionable
documents.
The following documents issued by the United States/Canadian Government or
any of its Agencies may not be copied:
Paper money
Bonds or other certificates of indebtedness
Certificates of Deposit
Internal Revenue Stamps (canceled or uncanceled)
Selective Service or draft papers
Passports
United States/Canadian Postage Stamps (canceled or uncanceled)
Food Stamps
Immigration Papers
Checks or drafts drawn by Governmental agencies
Identifying badges or insignias
Copyrighted works cannot be copied; however, sections of a copyrighted work
can be copied for “fair use.” Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under
certain state/provincial laws.
12 - 9
M A K I N G C O P I E S
13
Using the MFC as a Printer
13
Features
The Multi-Function Center offers you many features you’ll find in a high quality
ink jet printer.
Fast Printing Speed—Using Draft mode, you can print up to 8 pages per
minute in full color, and up to 10 pages per minute in black.
Brilliant High Quality Output—Printing at 2400 × 1200 dpi resolution on
glossy paper gives you highest resolution output.
Beautiful Elaborate Output—You can utilize 2 in 1, watermark printing,
True2Life technology and other features for making beautiful outputs.
Low Running Cost—Whenever you run out of a particular color ink, you’ll
replace only the cartridge that’s empty.
USB—Universal Serial Bus Interface allows for fast communication with your
computer.
Straight Paper Path—The MFC can use various types of paper: plain paper,
Ink Jet Paper, glossy paper, transparencies, and envelopes. Using the
appropriate paper reduces the occurrence of paper jams. For complete
information about what kinds of paper to use with the MFC, please read
Chapter 3 in this manual.
Printer Driver
You can change the following printer settings when you print from your
computer:
Quality (Speed) /Media
Color Matching
Halftone
Color Enhance/True2Life
Fast Draft Mode
Watermark
Print Date & Time
U S I N G T H E M F C A S
A
P R I N T E R
13 - 1
Choosing the Right Kind of Paper
To achieve high quality printing using your MFC, it’s very important to select
the right kind of paper. Be sure to read “About Paper” page 3-1 of Chapter 3 in
this manual before selecting and purchasing paper for the MFC.
How to print your document
When the MFC receives data from your computer, it begins printing by picking
up paper from the paper tray. The paper tray can feed many types of paper and
envelopes.
1
2
From your computer select the Print command.
If your computer is also connected to any other printers, select Brother
MFC-3200C as your printer driver from the Print or Print Settings menu in your
software application, and then click on OK to begin printing.
Your computer sends a print command and data to the MFC.
The LCD shows RECEIVING DATA.
3
When the MFC finishes printing all the data, the LCD show the date and time.
You can select the paper source, paper size, and orientation in your application
software.
Note
13 - 2
U S I N G T H E M F C A S
A
P R I N T E R
Simultaneous Printing/Fax
Your MFC can print data from your computer while sending or receiving a fax,
or while scanning information into the computer. However, when the MFC is
copying or receiving a fax on paper, it pauses the PC printing operation, and
resumes when copying or fax receiving is complete. Fax sending will continue
during PC printing.
Printer Operation Key
Ink Key
When you press Ink, the LCD shows:
1.CLEANING
If you are having trouble with one of the
ink colors, you may need to clean the
2.REPLACE INK
print head. (See page 23-10.)
If you got an error message NEAR EMPTY or INK EMPTY, you will need to
replace the ink cartridge for the appropriate color.
(See Error Messages, page 23-1.)
Clearing Data from the Memory
printer memory by pressing Stop/Exit.
Checking the Print Quality
If you want to check the print quality and find out how to improve it, See How
to Improve Print Quality, page 23-10.
U S I N G T H E M F C A S
A
P R I N T E R
13 - 3
14
Printer Driver Settings
®
14
(For Windows Only)
Using the Brother MFC-3200C Printer Driver
A Printer driver is software that translates data from the format used by a
computer into the format required by a particular printer, using a printer
command language or page description language.
The printer drivers are on the supplied CD-ROM. The latest printer driver can also
be downloaded from the Brother Solutions Center at http://solutions.brother.com.
How to Access the Printer Driver Settings
1
2
Select Print from the File menu in your application software.
Select Brother MFC-3200C as your printer and click Properties. The Brother
MFC-3200C on BRUSB: Properties dialog box will appear.
The way you access the printer driver settings depends on your operating
system and software applications.
Note
Note
The screens shown in this section are from Windows® 98 Second Edition. The
screens on your Computer may vary depending on your Windows Operating
System.
If You Are Using Windows® XP
Brother offers both a Windows® Logo Tested (WHQL) driver and a
Brother Native Driver on the CD-ROM. The Windows® Logo Tested
Driver is automatically installed when you follow the installation steps in
the Quick Setup Guide, pages 17 to 20. The Brother Native driver offers
some features that are not available with the Windows® Logo Tested
Driver. The features available on the Brother Native driver can vary by
at http://solutions.brother.com for details on these features. You must
follow the steps in the Quick Setup Guide, pages 17 to 20 before you can
proceed to the installation procedure for the Brother Native Driver.
®
14 - 1
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
O N L Y )
Features in the Brother Native Driver
The following section describes the Brother Native Driver features and
selections available for Windows®.
Paper Tab
The paper tab screen allows you to set up the Paper Size, Paper Source, Paper
Thickness, Orientation, Scaling, and Copy/Page Order.
3
1
2
Select the Apply button to apply your selected settings.
To return to the default settings, click the Default button, then click the Apply
button.
1
2
3
Select the Paper Size and Orientation.
Select number of Copies and Page Order.
Select Paper Thickness, Scaling and Paper Source.
Paper Size
The paper size selection provides a large selection of standard paper sizes or you
can even create custom sizes ranging form 3.5 × 5” to 8.5 × 14”. To select the
paper size you want to use click the icon.
®
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
O N L Y )
14 - 2
Orientation
Orientation selects the position of how your document will be printed (Portrait
or Landscape).
Copy/Page Order
Copies
The copies selection sets the number of copies that will be printed (1 to 999).
Collate
With the collate check box selected, one complete copy of your document will
be printed and then repeated for the number of copies you selected. If the collate
check box is not selected, then each page will be printed for all the copies
selected before the next page in the document is printed.
Reverse Order
Reverse Order prints the pages of your document in the opposite order.
®
14 - 3
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
O N L Y )
Paper Thickness
Depending on the thickness of the paper you are using, you can improve the
quality of your output by selecting the correct thickness. This setting provides
the best positioning of the paper for printing. For example if you were printing
on thin paper, you would select Thin in the Paper Thickness selection to achieve
the best paper handling and improved output for that paper type.
Regular
Thin
Thick
Thicker
Scaling
The Scaling feature reduces or enlarges your document from 50% to 200%.
From the pull-down box you can select from the preset settings or a free setting.
You can also select 2 in 1 printing for printing two pages on one sheet of paper.
For Windows® 2000 Professional, you can also select 4 in 1 printing.
Paper Source
The Paper Source pull-down allows you to choose the source of the media you
are using.
Feeder (Paper Tray)
Manual Feed
®
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
O N L Y )
14 - 4
Quality/Color Tab
The Quality/Color tab screen provides Quality, Media type, Document type,
Color/Mono settings, Bi-directional Printing settings and Fast Draft Mode. All
of these selections are designed to offer the best quality output for your
document needs.
Select the Apply button to apply your selected settings.
To return to the default settings, click the Default button, then click the Apply
button.
Quality
The quality selection allows you to choose the print resolution you want your
document. Print quality and speed are related. The higher the quality the longer
it will take to print the document. The quality selections available vary
depending on the media selection.
Draft: The fastest print mode and the lowest ink consumption. Use this mode to
print large volume documents or a document for proofing.
Normal: Recommended for ordinary printouts.
Fine: Better print quality than normal mode and faster print speed than Super
Fine.
Super Fine: Use this mode to print precise images such as photographs. Since
the print data is much larger than normal mode, the processing time, data
transfer time and print time will be longer.
®
14 - 5
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
O N L Y )
Media
To achieve the best print results, the media being printed on should be selected
in the driver. The MFC changes the way it places dots, depending on the
selected media type.
Paper Type
Plain Paper
Recommended Print Quality Selection
Normal
Fine
Inkjet Paper
Glossy Paper (4 color)
Glossy Paper (3 color)
Transparencies
Super Fine
Super Fine
Fine
Transparencies (mirror)
Fine
The print quality of black ink varies depending on the kind of glossy paper you
are using. Black ink is used when you select Glossy Paper (4 color). If the
glossy paper you are using repels the black ink, select Glossy Paper (3 color),
which simulates black ink by combining the three ink colors.
Note
Document
The printer driver will select the most suitable color matching method,
depending on your document type. Generally, text and business graphics are
printed vividly and photographic images are printed softly.
Auto: The printer driver automatically selects the document type.
Photo: Select this mode for photographic images.
Graphics: Select this mode for documents that contain text or business graphics
(charts or clip art).
Custom: If you want to select the color matching method and halftone method,
manually select this mode.
®
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
O N L Y )
14 - 6
Color Matching
You can select the color matching method manually. Select the best one for your
document.
Match Monitor
Suitable for photographic images. Color is adjusted to get the closest color
match to the PC monitor.
Vivid Color
Suitable for business graphics such as charts, graphs, and text. The color is
adjusted to give more vivid color.
(For Windows® 98/98SE/Me user’s)
(For Windows® 2000 Professional user’s)
Custom Setting
You can customize your settings by selecting the type of Halftone or Color
Enhance/True2Life.
Halftone Pattern
The MFC can use several methods to arrange where to place dots to express
halftones. There are some predefined patterns used to place dots and you can
select which one is used for your document. Select the appropriate method.
Photo
This method creates smooth halftones so that this is suitable for photographic
images. It takes more time to process data, but this can express more levels of
halftones and creates more natural images.
®
14 - 7
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
O N L Y )
Cluster
This is suitable for business graphics such as charts, graphs and drawings, since
this creates more sharp printouts. Moreover, the processing time is shorter.
Color Enhance
Selecting Color Enhance/True2Life ON enables the True2Life feature. This
feature analyzes your image to improve quality sharpness, white balance and
color density. This process may take several minutes depending on the size of
the image, the speed and RAM memory of your computer.
Color Enhance/True2Life ON
Adjusts the color in the image for better print quality. Print time will be longer
with True2Life set to ON.
Sharpness
This setting enhances the detail of an image. This is similar to adjusting the fine
focus on a camera. If the focus is off a little you will not be able to clearly see
the fine details of an image.
Color Density
This adjusts the total amount of color in the image. You can increase or decrease
the amount of color in an image to improve a picture which may appear washed
out or weak.
White Balance
This adjusts the hue of the white sections of an image. Lighting, camera settings
and other influences will effect the appearance of white. The white parts of a
picture may appear to be slightly pink, yellow or some other color. By using
this adjustment you can correct this effect and bring the white sections back to
pure white.
Brightness
Change the brightness of the whole image lighter or darker. Moving the scroll
bar to the left makes your image darker and moving the scroll bar to the right
makes your image lighter.
Contrast
Change the contrast of an image. Darker sections will be more dark and lighter
sections will be more light as you increase the contrast. Increase the contrast
when you want an image to be clearer. Decrease the contrast when you want an
image to be more subdued.
Red
Increase the intensity of the Red color to add red to the whole image.
Green
Increase the intensity of the Green color to add green to the whole image.
Blue
Increase the intensity of the Blue color to add blue to the whole image.
®
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
O N L Y )
14 - 8
Color/Mono
This selection allows a color document to be printed in mono only.
Bi-Directional Printing
When Bi-Directional Printing is selected, the print head prints in both directions
and offers faster print speeds. When not selected the print head prints in one
direction only and provides higher print quality.
Fast Draft Mode
You can print much more quickly than mono draft mode, by using both black
and cyan ink.
Advanced Tab
Select the Apply button to apply your selected settings.
To return to the default settings, click the Default button, then click the Apply button.
Change the tab settings by selecting one of the following icons:
• Watermark
• Device Options
Watermark
To place a logo or text into your document as a Watermark, use a bitmap file or
text you created as your source file or select one of the preset Watermarks.
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Print Watermark
The Print Watermark feature offers the following print choices:
On all pages
On first page only
From second page
Custom
In background
With the In background feature checked the Watermark will print on the page
behind your document. If this feature is not checked then the Watermark will
print on top of your document.
Watermark Style
You can change the Watermark’s size and the position on the page by selecting
the Watermark, and then clicking the Edit button. If you want to add a new
Watermark, click the New button, and then select Text or Bitmap in the
Watermark Style.
Watermark Text
Enter your Watermark text into the Text Box, and then select the Font, Size,
Color and Style.
Watermark Bitmap
Enter the file name and location of your bitmap image in the File box or Browse
for the file location. You can also set the scaling size of the image.
Position
The position settings offer controls for where the Watermark is positioned on
the page.
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Device Options
Set the Print Date & Time as the Printer Function:
Print Date & Time
When enabled the Print Date and Time feature will automatically print the date
and time from your computer’s system clock on your document.
Click the Setting button to change the Date and Time Format, Position and Font.
To include a background with the Date and Time, select Opaque. When Opaque
is selected, you can click on the Color button to change the color of the Date and
Time background.
The Date and Time indicated in the selection box shows the format that will be
printed. The actual Date and Time printed on your document is automatically
retrieved from the settings of your computer.
Note
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P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
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Support
The Support Tab provides driver version information and setting information. In
addition there are links to the Brother Solutions Center and Driver Update Web sites.
Click the Support tab to display the following screen:
Select the Apply button to apply your selected settings.
To return to the default settings, click the Default button, then click the Apply
button.
Web Update
Web Update checks the Brother web site for updated drivers, and then it
automatically downloads and updates the printer driver on your computer.
Brother Solutions Center
The Brother Solutions Center is a Web site offering information about your
Brother product including FAQs, User Guides, Driver updates and Tips for
using your machine.
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Features in the Printer Uni-Driver (WHQL)
(For Windows® XP)
The Windows® XP printer driver utilizes Microsoft’s uni-driver architecture.
The following section describes the driver features and selections available for
Windows® XP.
Layout Tab
*1
*2
*1 Orientation
Select the Orientation, which is how your document will be positioned on the
paper (Portrait or Landscape).
Portrait
Landscape
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*1 Tray Selection
Paper Source
The machine feeds subsequent pages automatically even if you select either
Automatically Select or Feeder.
Media
To achieve the best print results, the media being printed on should be selected in
the driver. The MFC changes the way it places dots, depending on the selected
media type.
Paper Type
Plain Paper
Recommended Print Quality Selection
Normal
Fine
Inkjet Paper
Glossy Paper (4 color)
Glossy Paper (3 color)
Transparencies
Super Fine
Super Fine
Fine
Transparencies (mirror)
Fine
The print quality of black ink varies depending on the kind of glossy paper you
are using. Black ink is used when you select Glossy Paper (4 color). If the
glossy paper you are using repels the black ink, select Glossy Paper (3 color),
which simulates black ink by combining the three ink colors.
Note
*2 Quality Settings
You can select from the predefined quality settings for your document. If you
want to check or access additional selections for the print quality, refer to the
Print Quality in the Advanced Options.
*3 Color
This selection allows a color document to be printed in Black & White only.
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Advanced Options
Click the Advanced... button in the Layout tab or Paper/Quality tab to access
the screen below:
*1
*2
*3
*4
*1 Paper /Output
Paper Size - Select the paper size of the document you are printing. This size
should be the same as the paper size that is set in your application software.
Copy Count - Type the number of copies you want.
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*2 Graphic
Print Quality - The quality selection allows you to choose the print resolution
you want for your document. Print quality and speed are related. The higher the
quality the longer it will take to print the document. The quality selections
available vary depending on the media selection.
Draft: The fastest print mode and the lowest ink consumption. Use this mode to
print large volume documents or a document for proofing.
Normal: Recommended for ordinary printouts.
Fine: Better print quality than normal mode and faster print speed than Super
Fine.
Super Fine: Use this mode to print precise images such as photographs. Since
the print data is much larger than normal mode, the processing time, data
transfer time and print time will be longer.
The print quality that can be selected depends on the media you selected.
You can select the following quality settings for each media.
Note
Plain Paper:
Inkjet Paper:
Draft, Normal, Fine, Super Fine
Normal, Fine, Super Fine
Glossy Paper (4 color): Fine, Super Fine
Glossy Paper (3 color): Fine, Super Fine
Transparency:
Fine, Super Fine
Transparency (mirror): Fine, Super Fine
*3 Document Options
Halftone Pattern - The MFC can use several methods of arranging where dots are
placed on the paper to express halftones. You can select which predefined pattern is
used for your document.
Photo
This method creates smooth halftones suitable for photographic images. It takes
more time to process the data, but this selection can express more levels of
halftones and creates more natural images.
Cluster
This is suitable for business graphics such as charts, graphs and drawings. This
selection creates sharper printouts and has a shorter processing time.
Auto
If you selected Plain Paper and the print resolution is less than Fine Quality,
Auto works as Cluster. If you select another media type or a higher resolution,
Auto works as Photo.
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P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
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*4 Printer Features
Fast Draft Mode - This mode prints using both black and cyan ink offering a
faster print speed then mono draft mode.
Bi-directional Print - When Bi-Directional Print is set to ON, the print head
prints in both directions and offers faster print speeds. When OFF is selected,
the print head prints in one direction only and provides higher print quality.
If you selected Plain Paper, Auto works in Bi-Directional Print mode.
Paper Thickness - Depending on the thickness of the paper you are using, you can
improve the quality of your output by selecting the correct thickness. This setting
provides the best positioning of the paper for printing. For example if you were
printing on thin paper, you would select Thin in the Paper Thickness selection to
achieve the best paper handling and improved output for that paper type.
Regular
Thin
Thick
Thicker
Auto
If you selected Envelopes in the Print Size, Auto works as Thicker. If you select
any other print size, Auto works as Regular.
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15
Using the Windows®-Based Brother
®
15
MFL-Pro Control Center (For Windows
98/98SE/Me and 2000 Professional)
Brother MFL-Pro Control Center
If you are using Windows® 2000 Professional, we recommend that you are
logged on as an administrator.
The Brother Control Center is a software utility that pops up on the PC screen
whenever paper is placed in the automatic document feeder. This allows you to
quite easily, with very few mouse clicks, access the most frequently used
scanning applications. Using the Control Center eliminates the need to manually
launch the specific applications.
The Brother Control Center provides three categories of functions:
1
2
3
Scan directly to a file, E-mail, word processor or graphic application of choice
Copy operations
PC Faxing using the Brother MFL Pro PC Fax software
MFC-3200C
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AutoLoad the Brother Control Center
The Control Center is initially configured to automatically load each time
Windows® is started. When the Control Center is loaded, the Control
Center
icon will appear in the task bar. If you don’t want the Control Center
to load automatically, you can turn off AutoLoad.
If the Control Center
icon does not appear in your task bar, you will have to
launch this software.
From the Start menu, select Programs, PaperPort, and then double-click Brother
SmartUI POPUP.
How to Turn Off AutoLoad
1
2
Left click the Control Center
icon and click Show.
When the Control Center icon appears, left click on the Smart Click
Control Center button. A dialogue box with a check box labeled “AutoLoad
Pop-up” will appear:
3
Uncheck the AutoLoad Pop-Up option.
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Brother Control Center Features
Auto Configuration
During installation the Control Center will check your system to set up the
default applications for E-mail, word processing and the graphics viewer/editor.
For example, if you are using Outlook as your default E-mail application, the
Control Center will create a link and a scanning application button for Outlook.
You can change a default application Right-click the appropriate Control Center
button to display Configurations and then click it. Select a different application.
For example, you can change a scan button from MS Word Pad
to MS Word
by changing the application
that is listed for the Word Processor.
Scanning Operations
Scan to File—allows you to scan directly to a disk file with two mouse clicks.
You can change the file type and destination directory and file name, as needed.
Scan to E-mail—enables you, with just two mouse clicks, to scan a picture or
text document directly into an E-mail application as a standard attachment. You
have the option of selecting the file type and resolution for the attachment.
Scan to Word Processor—enables you to scan a text document, run ScanSoft
TextBridge OCR and insert the text original (not graphic image) into a word
processing file with just two mouse clicks. You have the option of selecting the
destination word processing program, such as Word Pad, MS Word, Word
Perfect, etc.
Scan to Graphic Application—allows you to scan an image directly into any
graphic viewer/editor application. You can select the destination application,
such as Microsoft Paint or Corel PhotoPaint.
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Copy Operations
Copy—allows you to use the PC and any Windows® printer driver for enhanced
copy functions. You can scan the page on the Brother MFC and print the copies
using any of the features of the Brother MFC printer driver—OR—you can
direct the copy output to any standard Windows® printer driver installed on the
PC.
PC Fax Operation
Send a Fax—allows you to scan a picture or text original and automatically send
the image as a fax from the PC using the Brother PC-FAX software.
Scanner Settings for Scan, Copy and PC Fax Buttons
When the Pop-Up screen is displayed, you can access the Scanner Settings
window.
Click the Smart Click
icon at the top right of the Brother Control
Center screen—OR—Click the Modify Settings… button on any of the
Configuration screens.
Global Settings
AutoLoad Pop-Up—Click this checkbox if you want Brother MFL Control
Center to load when you boot your computer.
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Setting Up the Scanner Configurations
The Pop-Up application stores eight different scanning modes. Each time you
scan an original, you will choose the most appropriate scanning mode from the
following:
Faxing, Filing and Copying
Text for OCR
Photos
Photos (High Quality)
Photos (Quick Scan)
Custom
Draft Copy
Fine Copy
Each mode has its own set of stored settings. You can keep the factory default
settings or change them at any time:
Resolution—From the pull-down list, select the scanning resolution you
most frequently use.
Color Mode—From the pull-down list, select
Scan Size—From the pull-down list, select
Brightness—Slide the adjuster from 0% to 100%
Contrast—Slide the adjuster from 0% to 100%
Click OK to save your changes. If you make a mistake or later decide to return
to the original default setting, just click the Restore Defaults button when the
scanning mode is displayed.
To Access the Scanner Configurations Screen:
1
2
Place the original in the ADF.
Right-click the appropriate Control Center button to display Configurations…,
then click it. Click the Modify Settings button. The configuration screen for the
Control Center button will appear.
3
To save your settings, press the OK button—OR—To return to the factory
default settings, press the Restore Defaults button.
Perform an Operation from the Control Center Screen
If you see this screen it means you left-clicked a button in the Control Center
window without first placing an original in the ADF.
Place the original in the Brother machine’s ADF, then click OK to return to the
Control Center screen.
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Scan to File
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
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Destination Folder
PaperPort Folder—Select this checkbox to scan the original into your
PaperPort folder.
Other Folder—Select this checkbox, to scan the original as another file type
and/or into another directory/folder.
File—If you selected Other Folder, from the pull-down list select the type of
file:
PaperPort Files (*.MAX)
Self Viewing Files (*.EXE)
PaperPort 5.0 Files (*.MAX)
PaperPort 4.0 Files (*.MAX)
PaperPort 3.0 Files (*.MAX)
Windows Bitmap (*.BMP)
PC Paintbrush (*.PCX)
Multi-page PCX (*.DCX)
JPEG Image Files (*.JPG)
TIFF-Uncompressed (*.TIF)
TIFF Group 4 (*.TIF)
TIFF Class F (*.TIF)
Multi-Page TIFF-Uncompressed (*.TIF)
Multi-Page TIFF Group 4 (*.TIF)
Multi-Page TIFF Class F (*.TIF)
PDF Files (*.PDF)
Portable Network Graphics (*.PNG)
FlashPix (*.FPX)
HFX Fax Files (*.HFX)
To Search your system for the directory and folder you want, click the
Browse… button. Click OK to save your settings.
Scan to E-mail
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Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
E-mail Application
E-mail Package—From the pull-down list, select your E-mail application.
E-mail Settings—Click the EMail Settings… button to set up links.
The Links Preferences window will appear:
File Attachments
Do not convert files—Click this checkbox if you do not want to change the file
type of attachments. The Conversion Options will not be available (grayed).
Convert MAX files only—Click this checkbox if you want to convert only
attachments that are PaperPort files.
Convert all files when possible—Click this checkbox if you want to change the
file type of all attachments.
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Conversion Options
Format
Combine all files into one file when possible—Click this checkbox to combine
all files of the same type into one file.
Convert non-image files to color—Click this checkbox to convert all files that
have been processed through OCR to color.
Show QuickSend Menu
Click this checkbox if you want the Select QuickSend Recipient window to be
displayed when you choose Scan to E-mail. This feature works only with MAPI
type E-mail applications, such as Microsoft Exchange, Microsoft Outlook and
Eudora.
QuickSend List
You can create a list of Email names and addresses for quick selection.
Click the New button to add a name(s) to your QuickSend list. Your Email
phone book listing is displayed, so you can select stored names or create new
ones:
Highlight the name(s) you want to add to your list, click the User button, then
click OK to return to the Link Preference window.
From the Link Preference window, you can remove a name from the QuickSend
list, highlight the name and clicking the Delete button.
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Scan to Word Processor
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
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Word Processor
Word Processor—From the pull-down list, select the word processor you want
to use.
Click the Link Settings… button to display a screen to set up a link to the
version of OCR and document format that you want to use:
OCR Package—From the pull-down list, select TextBridge Classic OCR if you
want to use the OCR package that was installed with the Brother software.
Click the OCR Settings… button to choose how the OCR application will read
the pages you scan into your word processor application.
The Preferences window will appear:
Select your setting and click OK.
• Auto Orientation—Check this checkbox if you want your word processor
application to read the page as it is set up.
• Decolumnized Output—Check this checkbox if you want your word
processor application to read across the entire page from left to right.
• Document Format—From the pull-down list, select the file format you
want to use for your word processor or text documents.
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User Defined Button
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
Target Application
Application—From the pull-down list, select the application you want to add to
this Pop-Up screen.
Click the Custom Link Settings… button to set up links for your user-defined
application.
Copy
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Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
Copy Settings
Brother MFC-3200C
Copies—Enter the number of copies you want to print.
To change the copy options, click the Copy Options... button.
Click the OK button to save your Copy settings.
Send a Fax
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
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FAX Settings
Brother MFL Pro Fax
FAX Resolution—Fine (200 × 200)
To change the fax options, click the FAX Options… button.
Click the OK button when you are ready to save your FAX settings.
The MFL Pro Fax on COM1 Properties screen appears:
Select the Paper Size and Orientation (Portrait or Landscape) and click OK.
To return to the factory default settings, click the Restore Defaults button.
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16
Using the Windows®-Based
16
Brother SmartUI Control Center
(For Windows® XP)
Brother SmartUI Control Center
The Brother Control Center is a software utility that allows you to quite easily,
with very few mouse clicks, access the most frequently used scanning
applications. Using the Control Center eliminates the need to manually launch
the specific applications.
The Brother Control Center provides four categories of operations:
1
2
Scan directly to a file, E-mail, word processor or graphic application of your
choice.
Enhanced copy functions, such as Nine/Four/Two or One on One Copying.
(NOTE: The number of copy buttons may vary depending on which model MFC
you purchased.)
3
4
PC Faxing using the Brother PC Fax software.
Custom buttons allow you to configure a button to meet you own application
requirements. (NOTE: The number of Custom buttons may vary depending on
which model MFC you have purchased.)
In the Task Tray right click on the Control Center
icon and select Show to
have access to the Brother SmartUI Control Center window.
16 - 1 USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP)
AutoLoad the Brother Control Center
The Control Center is initially configured to automatically load each time
Windows® is started. When the Control Center is loaded the Control Center
icon will appear in the task bar. If you don’t want the Control Center to
load automatically, you can turn AutoLoad off.
How to Turn Off Auto Load
1
2
Right click the Control Center
icon in the Task Tray and select Show.
The main SmartUI Control Center window appears. Please look at the bottom
of the window for a check box labeled “AutoLoad Pop-up”.
3
Uncheck the AutoLoad Pop-Up option to prevent the SmartUI from
automatically loading every time Windows is started.
USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 2
Brother Control Center Features
The SmartUI control center gives you the ability to both configure the hardware
“Scan to” keys on your MFC and to use additional built in software features
such as “Scan to File”. The “Scan to File” feature allows you to scan a
document directly to your hard disk in the directory and file format of your
choice without having to run any other applications. Select which section you
want by clicking on the appropriate tab.
Auto Configuration
During the installation process the Control Center checks your system to
determine the default applications for E-mail, word processing and graphics
viewer/editor.
For example, if you are using Outlook as your default E-mail application, the
Control Center automatically will create a link and a scanning application
button for Outlook.
You can change the default application by right clicking on any of the scan
buttons in the Control Center and then clicking Configuration. Select the
Configuration tab and from the Application pull down menu select a different
application. For example, you can change the E-mail scan button from Outlook
Express to Outlook by changing the application that is listed.
16 - 3 USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP)
Button Configuration
When the SmartUI Control Center is displayed, you can access the Hardware
Section window to reconfigure the Scan to buttons on you Brother MFC. Click
the Hardware Section tab at the top left of the SmartUI Control Center screen.
(For details about how to use the scan to key, see Using the Color Scan Key, page
17-9.)
Scan To E-mail
To configure the Scan to E-mail feature left click on the Scan to E-mail button
and the following screen will appear. You have the ability to change the
configuration that includes the destination E-mail application, attachment file
and the scanner settings.
USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 4
To change the destination E-mail application you use the Application pull down
list to select the compatible E-mail application, which is installed on your
system.
If you wish to change the attachment file type click on the Link Preferences
button to display a list of file types.
Scan To Image
To configure the Scan to Image feature left click on the Scan to Image button
and the following screen will appear. You have the ability to change the
configuration, which includes the destination image format or document
application.
16 - 5 USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP)
To change the default setting of the scan, click on the Scan Settings tab.
You can set the Color Mode to Black & White, 8-bit Gray or 24-bit Color.
Color Scanning may not be supported by your specific model MFC. Please
check the specifications for your particular model MFC.
The resolution can be changed from 100 to 600 dpi. You can define the size of
the paper you’re using, and you can adjust the brightness and contrast of the
image before scanning.
Scan To OCR
To configure the Scan to OCR feature left click on the Scan to OCR button and
the following screen will appear. You have the ability to change the
configuration, which includes the destination applicatione.
USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 6
You have the option to send your scan as a different file type. You can select
the application from the File Type window according to your needs.
You have the option to choose your OCR setting from single column output to
auto orient page.
16 - 7 USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP)
Software Section
The Software Section contains four groups of scan to buttons. Each section has
a number of different buttons which are predefined for the most frequently used
applications. The Scan Section contains four buttons for Scan to File, Scan to
E-mail, Scan to Word Processor and Scan to Image applications. The Copy
Section contains four buttons for N to 1 copying. The Fax Section button is for
sending faxes using the Brother PC-FAX application and the Custom section
contains three buttons with which you can assign your own function.
*1
*2
*3
*4
Scan
*1 Scan to File —enables you to scan directly to a disk file. You can change the
file type and destination directory, as needed.
*2 Scan to E-mail (Default: Outlook Express) —enables you to scan a page or
document directly into an E-mail application as a standard attachment. You
have the option of selecting the file type and resolution for the attachment.
*3 Scan to Word Processor (Default: MS WordPad) —enables you to scan a
page or document, automatically run ScanSoft TextBridge OCR and insert the
text (not graphic image) into a word processing program. You have the option
of selecting the destination word processing program, such as WordPad, MS
Word, Word Perfect or whichever word processing program is installed on your
computer.
*4 Scan to Graphic Application (Default: MS Paint) —enables you to scan a
page directly into any graphic viewer/editor application. You can select the
destination application, such as MS Paint, Corel PhotoPaint, Adobe PhotoShop,
or any kind of image editor application you already have installed on your
computer.
USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 8
Copy
Copy (Copy one to one)—allows you to use the PC and any Windows® printer
driver for enhanced copy operations. You can scan the page on the Brother MFC
and print the copies using any of the features of the Brother MFC printer
driver—OR—you can direct the copy output to any standard Windows® printer
driver installed on the PC including network printers.
Nine/Four/Two to One Copy—enables you to use the Nine/Four/Two on One-
page features of the Brother printer driver to copy nine/four/two original pages
onto a single output page. (NOTE: This feature may not be supported by your
specific model MFC. Please check the specifications for your specific model
MFC. The number of Copy buttons may vary depending on which model MFC
you have purchased.)
Fax
Send a Fax (Brother PC-FAX)—enables you to scan a page or document and
automatically send the image as a fax from the PC using the Brother PC-FAX
software.
Custom
Scan to File—These buttons have been pre-programmed for the Scan to File
feature. You can change the configuration of each of these buttons to meet your
specific requirements by right clicking on a button and following the
configuration menus. (NOTE: The number of Custom buttons may vary
depending on which model MFC you have purchased.)
16 - 9 USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP)
Scan to File
The Scan to File button allows you to scan an image and save it in a specific file
type to any directory on you hard disk. This allows you to easily archive your
paper documents. To configure the file type and save to directory right click on
the Scan to File button and click Configuration.
The Scan Action tab is set to File and should not be changed.
To change the configuration click on the Configuration tab.
Select the file type for the saved image by selecting from the Format pull down
list. You can save the file to the default PaperPort folder so the file appears in
PaperPort or you can select another folder/directory by click the Browse button.
You can default setting by selecting the Other Folder button and then clicking
Browse and selecting the folder in which you wish to save your files.
USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 10
Scan to E-mail
The Scan To E-mail is automatically configured to your default E-mail
application. To change the default E-mail application or attachment file type
right click on the E-mail button and select “Configuration”.
The Scan Action tab is set to E-mail and should not be changed.
To change the E-mail application click on the Configuration tab. From
Application pull down list select your preferred E-mail application.
16 - 11 USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP)
To change the file type of the attachment click the Link Preferences button to
set up links. Check the Convert attachment to specified file type box and
then select the appropriate file type from the pull down list.
USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 12
File Attachments
Items are mailed as file attachments using the file type you have selected.
Convert attachments to specified file type—Click this checkbox if you want to
change the file type of attachments.
All documents and image items—Click this checkbox if you want to convert all
scanned images to the same file type.
PaperPort image items (MAX) only—Click this checkbox if you want to convert
only attachments that are PaperPort MAX files.
Combine items into single file, if possible—Click this checkbox if you want to
combine all the attachments into one file. With this box unchecked each
scanned page will be saved in its own individual file.
File Type—Select from the pull-down list the type of file you want the scanned
images to be saved in.
PaperPort Image Item (*.MAX)
PaperPort Self Viewing (*.EXE)
PaperPort Browser-Viewable (*.HTM)
PaperPort 5.0 Image Item (*.MAX)
PaperPort 4.0 Image Item (*.MAX)
PaperPort 3.0 Image Item (*.MAX)
Windows Bitmap (*.BMP)
PC Paintbrush (*.PCX)
PCX Multi-page (*.DCX)
JPEG (*.JPG)
TIFF-Uncompressed (*.TIF)
TIFF Group 4 (*.TIF)
TIFF Class F (*.TIF)
Multi-Page -Uncompressed (*.TIF)
Multi-Page - Group 4 (*.TIF)
16 - 13 USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP)
Scan to OCR (Word Processing Program)
Scan to OCR converts the graphic page image data to text which can be edited
by any word processor program. You can change the default word processor
program (example: Word Pad instead of Word) and file type. You can also
choose other OCR software package besides the TextBridge OCR which is built
in PaperPort.
To configure Scan to OCR right click on the WordPad button and select
Configuration. The Scan Action tab is set to OCR and should not be changed.
To change the word processing application click on the Configuration Tab. You
can select the destination word processing application from the Application pull
down list.
To change the program link preferences click the Link Preferences button.
16 - 15 USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP)
File Type—From the pull-down list, select the file format you want to use for
documents.
OCR—Select the OCR application from the OCR pull down list.
USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 16
Scan to Graphics Application
(example: Microsoft Paint)
The Scan to Graphics Applications allows you to scan an image so you can edit
the image. To change the default graphics application right click on the button
and select Configuration.
The Scan Action tab is set to Application and should not be changed.
To change the configuration of the destination application click on the
Configuration Tab.
16 - 17 USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP)
To change the destination application select the appropriate application from the
Application pull down list.
To change the other configuration options click the Link Preferences button.
This option enables you to reduce image to screen resolution (96dpi), show
warning if item has annotations, update original item if sent item is modified, if
needed.
USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 18
Copy
The four copy bottons can be customized to allow you to take advantage of the
features built into the Brother printer drivers to do advanced copy functions such
as n-in-1 printing.
The Copy buttons are automatically linked to the default Windows printer
driver. You can set any printer as the default printer including non-Brother
printers. Before you can use the Copy buttons you must first configure the
printer driver by right clicking on a Copy button and selecting Configuration.
In the Scan Settings window you can select the color mode, resolution, paper
size, brightness and contrast settings to be used. (NOTE: Selecting 24-bit Color
will give you color output only when the destination printer is a color printer.)
To finish the Copy button configuration you must set the printer driver. Click
the Copy options button to display the printer driver settings.
The copy options screen will vary depending upon which Brother MFC model
you have purchased.
Note
16 - 19 USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP)
Select the number of Pages Per Sheet from the Scaling selections. As an
example to configure the section Copy button to copy two pages to one you must
select 2 in 1.
You must configure each of the copy buttons before they can be used.
Note
USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 20
Fax Setting (PC Fax using the Brother Fax
Driver)
The Brother MFC includes a PC-Fax driver, which allows any Windows
Application to send a Fax as simply as printing a document. The Brother
SmarUI automatically configures the Fax button to use the Brother PC-FAX
driver no user configuration is required.
The Scan Action tab is set to Application and should not be changed.
To change the PC-FAX settings click the Link Preferences button.
16 - 21 USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP)
FAX Settings
Brother PC-FAX
To change the driver settings, click on the Setup button and then the Options
button.
Select the Paper Size, Paper Source. If you need more customized setup, click
on the Options button.
Select the Paper Size, Orientation (Portrait or Landscape) and Resolution
(200x200 dpi or 200x100 dpi), and click OK.
To return to the factory default settings, click the Defaults button.
USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 22
Custom: User Defined Buttons
There are up to three Custom buttons on the Brother SmartUI Control Center.
(NOTE: The number of Custom buttons depends on which model MFC you
have purchased.) You can set your own preferences and configuration to fit
your required application.
To configure a Custom Button right click on the button and then click
Configuration. The configuration window will appear. You have four function
choices Application, File, OCR and Email.
Application: This setting will link the Control Panel button to any button which
appears on the PaperPort Send to Bar. Please see the PaperPort help file for
more information regarding PaperPort compatible applications.
File: This setting allows you to save a scanned image to any directory on local
or network hard disk. You can also select the file format to be used.
OCR: Scanned documents will be converted to editable text files. If you have
a third party OCR software package installed on your PC you can select it. The
default OCR software is TextBridge which is built into PaperPort 8.0. You can
also select the destination word processor and file format for the editable text.
E-mail: Scanned images will be attached to an email message. You can choose
which E-mail package to use if you have more than one installed on your
system. You can also select the file type for the attachment and create a quick
send list of E-mail addresses chosen from your default E-mail address book.
Customizing a User Defined Button
To configure a Custom button right click on the button and then click
Configuration. Please follow the following guide lines for Custom Button
configuration.
1. Select the Scan Action
Select the type of scan by clicking the appropriate button.
16 - 23 USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP)
2. Select Configuration for the Scan Type.
To configure the scan operation click on the Configuration Tab. Depending
upon which Scan Type button you selected you will see a different
Configuration Tab list of settings.
Application:
Select the destination application program from the pull down list.
Click on Link Preferences to set the Send to options. You can select the
application from the scroll menu on the left.
USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 24
File:
Select the file format from the Format pull down list. You can either send the
file to the default PaperPort directory or select your own destination directory
by selecting Other Folder. Use the Browse button to select the destination
directory.
16 - 25 USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP)
OCR:
Select the destination word processing application program from the pull down
list.
Click on Link Preferences and select the destination Application from the scroll
menu on the left. Select the File Type from the File Type pull down list. You
can also choose another OCR application from the OCR pull down list if another
is installed on you system. Scansoft TextBridge is installed as port of the
PaperPort 8.0 application.
USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 26
E-mail:
Select the destination E-mail application program from the pull down list.
Click on the Link Preferences button to configure the Send To E-mail options.
You can select the File type and Quick Send E-mail address list.
16 - 27 USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP)
3. Select Scan Settings.
You can select the scanner settings from each of the Scan Type options for the
Custom Buttons. You have the option to select Color Mode, (NOTE: Color
scanning may not be available based on which MFC you purchased. Please
check the specifications of your MFC.) Resolution, Paper Size and Brightness
and Contrast settings.
USING THE WINDOWS ®-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 28
17
How to scan using Windows®
17
Scanning a Document
(For Windows® 98/98SE/Me and 2000 Professional)
TWAIN Compliant
The Brother Multi-Function Link® Pro software includes a TWAIN compliant
scanner driver. TWAIN drivers meet the standard universal protocol for
communicating between scanners and software applications. This means that
not only can you scan images directly into the PaperPort® viewer that Brother
included with your MFC, but you can also scan images directly into hundreds
of other software applications that support TWAIN scanning. These
applications include popular programs like Adobe Photoshop®, Adobe
PageMaker®, CorelDraw and many more.
How to Access the Scanner
1
Open the software application (ScanSoftTM PaperPort®) to scan a document.
The instructions for scanning in this guide are for when you use ScanSoftTM
PaperPort®.
2
3
Choose Select source from the File drop-down menu and then select
TWAIN_32 Brother MFLPro Color.
Select Acquire from the File drop-down menu.
The TWAIN_32 Brother MFL-Pro Color Setup dialog box will appear:
Scanning a Document into the PC
You can scan a whole page
—OR—
scan a portion of the page after pre-scanning the document.
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H O W T O S C A N U S I N G W I N D O W S
Scanning a whole page
1
2
Place the original face down in the ADF (Automatic Document Feeder).
Adjust the following settings, if required, in the Scanner window:
• Resolution
• Scan Type (Black & White, Gray [Error Diffusion], True Gray, 256 Color
or 24-bit color)
• Brightness
• Contrast
• Size
3
Click the Start button in the scanner window.
When scanning is completed, click Cancel to return to the PaperPort® window.
PreScanning to crop a portion you want to scan
The Pre-Scan button is used to preview an image for cropping any unwanted
areas from the image. When you are satisfied with the preview, click the Start
button in the scanner window to scan the image.
How to Use PreScan to Adjust an Image:
1
2
Place the original face down in the ADF.
In the Twain-32 Brother MFLPro Color Setup dialog box, click the PreScan
button.
The entire original will be scanned into the PC and will appear in the Scanning
Area.
PreScanned Image
Cropped Image
3
To crop a portion of the original to be scanned, drag any side or corner of the
dotted outline in the Scanning Area with the left mouse button. Adjust the dotted
outline until it surrounds only the portion of the original you wish to scan.
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H O W T O S C A N U S I N G W I N D O W S
17 - 2
4
5
Place the original face down in the ADF again.
Adjust the settings for Resolution, Scan Type and Size in the Scanner window,
as needed.
6
7
Select the Start button.
This time only the selected area of the original will appear in the PaperPort®
window.
In the PaperPort® window, use the options available to refine the image. (See
PaperPort® for Brother Online Documentation on the CD-ROM for details.)
Settings in the Scanner Window
Resolution:
Resolution: Select the scanning resolution from the Resolution drop down list.
Higher resolutions take more memory and transfer time, but can achieve a finer
scanned image. You can choose:
Black & White /
True Gray /
Resolution
Gray
256 color
24 bit color
(Error Diffusion)
100 × 100 dpi
150 × 150 dpi
200 × 100 dpi
200 × 200 dpi
200 × 400 dpi
300 × 300 dpi
400 × 400 dpi
600 × 600 dpi
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
Yes
Yes
No
Yes
No
Yes
No
Yes
Yes
Yes
No
Yes
Yes
Yes
Yes
Yes
1200 × 1200 dpi Yes
2400 × 2400 dpi Yes
No
Scan Type:
Black & White: Set the Scan Type to Black & White for text or line art.
Gray Scale: For photographic images, set the Scan Type to Gray (Error
Diffusion) or True Gray.
Colors: Choose either 256 Color, which scans up to 256 colors, 24-bit color
which scans up to 16.8 million colors. Although using 24-bit color creates an
image with the most accurate colors, the image file will be approximately three
times larger than a file created with 256 Color.
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H O W T O S C A N U S I N G W I N D O W S
Brightness:
Brightness: Adjusting the brightness settings to obtain the best image. The
Brother Multi-Function Link® Pro offers 100 brightness settings (-50 to 50).
The default value is 0, representing an “average” setting.
You can set the brightness level by dragging the slidebar to the right to lighten
the image or to the left to darken the image. You can also type a value in the box
to set the settings.
If the scanned image is too light, set a lower brightness value and scan the
document again.
If the image is too dark, set a higher brightness value and scan the document
again.
Contrast:
The contrast setting is adjustable only when you have selected one of the gray
scale settings, but it is not available when Black & White is selected as the Scan
Type.
Increasing the contrast level (by dragging the slidebar to the right) emphasizes
dark and light areas of the Image, while decreasing the contrast level (by
dragging the slidebar to the left) ravels more detail in gray areas. Instead of
using the slidebar, you can type a value in the box to set the contrast.
Size:
Set the Size to one of the following:
• Letter (8 1/2 × 11 in.)
• A4 (210 × 297 mm)
• Legal (8 1/2 × 14 in.)
• A5 (148 × 210 mm)
• B5 (182 × 257 mm)
• Executive (7 1/4 × 10 1/2 in.)
• Business Card (90 × 60 mm)
• Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in.)
After you select a custom size, you can adjust the scanning area further by using
the left mouse button to drag the dotted outline of the scanning area. This is
required when you want to crop an image when scanning.
To scan business cards, select the Business Card (90 × 60 mm) size setting and
place the business card at the top center of a carrier sheet.
Carrier sheets are available from your Dealer.
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H O W T O S C A N U S I N G W I N D O W S
17 - 4
When scanning photographs or other images for use in a word processor or other
graphics application, you should try different settings for the contrast, mode and
resolution to see which settings best suit your needs.
Custom:
If you selected Custom as the size, type the Width and Length.
Or, you can check the Business Card Size box to adjust the scanning area to
business card or a custom size automatically.
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H O W T O S C A N U S I N G W I N D O W S
Scanning a Document
(For Windows® XP only)
WIA compliant
Windows® XP uses Windows Image Acquisition (WIA) for scanning images
from the MFC. You can scan images directly into the PaperPort® viewer that
Brother included with your MFC or you can scan images directly into any other
software application that supports WIA or TWAIN scanning.
How to Access the Scanner
1
Open your software application to scan a document.
The instructions for scanning in this guide are for when you use ScanSoftTM
PaperPort® ver.8.0. The steps for scanning from another application may vary.
2
3
Select Scan from the File drop-down menu or select the Scan button.
The Scan pane appears in the left panel.
Select the scanner you are using from the Scanner drop-down list box.
The Scan dialog box will appear:
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H O W T O S C A N U S I N G W I N D O W S
17 - 6
Scanning a document into the PC
1
Place the original face down in the ADF (Automatic Document Feeder).
2
3
4
5
Select the Document Feeder from the Paper source drop-down list box (A).
Select the picture type (B).
Select the Paper size from the drop-down list box (D).
If you require advanced settings, click Adjust the quality of the scanned
picture (C). You can select Brightness, Contrast, Resolution and Picture
Type from the Advanced Properties. Click the OK button after you choose
your settings.
The scanner resolution you can select is up to 600 × 600 dpi.
6
To start scanning your document, click the Scan button in the Scan dialog box.
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H O W T O S C A N U S I N G W I N D O W S
Brother Scanner Utility
The Brother Scanner Utility is used for configuring the scanner driver for
resolutions greater than 600dpi.
To run the utility:
You can run the utility by selecting the Scanner Utility located in the Start/
Program/Brother/Brother MFL Pro Suite menu.
Scanning at resolutions greater than 600dpi may cause problems with some
scanning applications.
Note
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H O W T O S C A N U S I N G W I N D O W S
17 - 8
Using the Color Scan Key
You can use the Scan to key on the control
panel to scan originals into your word
processing, graphics or E-mail applications.
The advantage of using the Scan to key is
that you avoid the mouse clicks required to
scan from your PC.
If you have connected a Macintosh, the control panel keys will not work with
Before you can use the Scan to key on the control panel, you must have
connected the MFC to your Windows® based PC and loaded the appropriate
Brother Drivers for your version of Windows®. When you are ready to use the
Scan to key, make sure the Brother Control Center application is running on
your PC. (For details about how to configure the Brother Control Center buttons
Scan to E-mail
You can scan either a black and white or a color original into your E-mail
application as a file attachment. Although the Brother Control Center can be
configured to send only black and white or color file attachments at one time,
you can easily change this setting. (For details see Scan to E-mail, pages 15-7 to
15-9.)
1
2
Place the original face down in the ADF.
Press Scan to.
or
3
Press
to select SCAN TO E-MAIL, and then press Menu/Set.
The MFC will scan the original, create a file attachment, and launch your E-mail
application, displaying the new message waiting to be addressed.
Scan Image
You can scan a color picture into your graphics application for viewing and
editing.
1
2
Place your original face down in the ADF.
Press Scan to.
or
3
Press
to select SCAN IMAGE, and then press Menu/Set.
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H O W T O S C A N U S I N G W I N D O W S
Scan/OCR
If your original is text, you can have it automatically converted by ScanSoft™
TextBridge® to an editable text file and then displayed in your word processing
application for further editing.
1
2
Place your original face down in the ADF.
Press Scan to.
or
3
Press
to select SCAN/OCR, and then press Menu/Set.
The MFC will scan the original perform OCR in ScanSoft™ TextBridge®, and
then display the result in your word processing application for viewing and
editing.
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H O W T O S C A N U S I N G W I N D O W S
17 - 10
Using ScanSoft™ PaperPort® 6.5 and
TextBridge® OCR (For Windows® 98/98SE/Me
and 2000 Professional)
ScanSoft™ PaperPort® for Brother is a document management application. You
will use PaperPort® to view scanned documents. PaperPort® has a sophisticated,
yet easy-to-use, filing system that will help you organize your graphics and text
documents. It allows you to combine or “stack” documents of different formats
for printing, faxing or filing. ScanSoft™ PaperPort® can be accessed through
the ScanSoft™ PaperPort® program group. See On-Line Documentation for
Multi-Function Link® Pro on the CD-ROM.
The complete ScanSoft™ PaperPort® User’s Guide, including ScanSoft™
TextBridge® OCR, is in the On-Line Documentation on the CD-ROM. This
chapter is only an introduction to the basic operations.
When you install Multi-Function Link® Pro, ScanSoft™ PaperPort® for Brother
and ScanSoft™ TextBridge® OCR are installed with it automatically.
To Uninstall PaperPort® and ScanSoft™ TextBridge
For Windows® 98/98SE, and Windows® ME and Windows® 2000 Professional:
Select Start, Settings, Control Panel, Add/Remove Programs and the Install/
Uninstall tab. Select PaperPort® from the list and click the Add/Remove button.
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H O W T O S C A N U S I N G W I N D O W S
Viewing Items in ScanSoft™ PaperPort® for Brother
ScanSoft™ PaperPort® provides
several ways to view items:
Desktop View displays a
thumbnail, a small graphic that
represents each item in a Desktop
or folder. Items in the selected
folder appear on the PaperPort®
Desktop. You can see PaperPort®
items (MAX files) and non-
PaperPort® items (files created
using other applications). Non-
PaperPort® items include an icon
Destop View displays items
that indicates the application that
was used to create the item; a non-
PaperPort® item is represented by
a small rectangular thumbnail and
not an actual image.
as thumbnails
Page View displays a close-up of a
single page and you can open a
PaperPort® item by double-
clicking on it. As long as you have
the appropriate application on
your computer to display it, you
can also double-click a non-
PaperPort® item to open it.
Page View displays each item
as a full page
Organizing Your Items in Folders
PaperPort® has an easy-to-use filing system for organizing your items. The
filing system consists of folders and items that you select to view in Desktop
View. An item can be a PaperPort® item or a non-PaperPort® item:
Folders are arranged in a “tree” structure in the Folder View. You use this pane
to select folders and view their items in Desktop View.
You can simply drag and drop an item onto a folder. When the folder is
highlighted, release the mouse button and the item is stored in that folder.
Folders can be “nested”—that is, stored in other folders.
When you double-click a folder, its items (both PaperPort® MAX files and other
files) appear on the Desktop.
You can also use Windows® Explorer to manage the folders and items shown in
Desktop View.
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H O W T O S C A N U S I N G W I N D O W S
17 - 12
Links to Many Other Applications
ScanSoft™ PaperPort® automatically recognizes many other applications on
your computer and creates a “working link” to them. The Link Bar at the bottom
of Desktop view shows icons of those linked applications. To use a link, drag an
item onto one of the icons to start the application represented by the icon. A
typical use of the Link Bar is to select an item and then fax it.
This sample Link Bar shows several applications with links to PaperPort®.
If PaperPort® does not automatically recognize one of the applications on your
computer, you can manually create a link using the Create New Link
command. (See PaperPort® in the On-Line-Documentation on the CD-ROM
for more information about creating new links.)
Using ScanSoft™ TextBridge® OCR
(Converting Image Text to Text You Can Edit)
Software by:
ScanSoft™ TextBridge® OCR is installed automatically with PaperPort® when
you install Multi-Function Link® Pro on your computer.
ScanSoft™ PaperPort® can quickly convert the text on a ScanSoft™ PaperPort®
item (which is really just a picture of the text) into text that you can edit with a
word processing application. PaperPort® uses the optical character recognition
application ScanSoft™ TextBridge®, which comes with PaperPort®—OR—
PaperPort® uses your application if it is already on your computer. You can
convert the entire item, or by using the Copy As Text command, you can select
only a portion of the text to convert.
Dragging an item onto a word-processing link icon starts PaperPort®’s built-in
OCR application, or you can use your own OCR application.
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H O W T O S C A N U S I N G W I N D O W S
Importing Items from Other Applications
In addition to scanning items, you can bring items into PaperPort® in a variety
of ways and convert them to PaperPort® (MAX) files in several different ways:
Print to the Desktop View from another application, such as Microsoft Excel.
Import files saved in other file formats, such as Windows® Bitmap (BMP) or
Tag Image File Format (TIFF).
Exporting Items in Other Formats
You can export or save PaperPort® items in several popular file formats, such as
BMP, JPEG, TIFF, or self-viewing. For example, to create a file for an Internet
Web site, export it as a JPEG file. Web pages often use JPEG files for displaying
images.
Exporting an Image File
1
Select the Export command from the File pull-down menu in the PaperPort®
window. The Export ‘XXXXX’ As dialog box will be displayed.
2
3
Select the drive and directory where you want to store the file.
Enter the new file name and choose the file type or select a name from the File
Name text box. (You can scroll through the Directories and File Name listing
for prompting.)
4
Select the OK button to save your file, or Cancel to return to the PaperPort®
without saving it.
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17 - 14
Using ScanSoft™ PaperPort® 8.0 and
TextBridge® OCR (For Windows® XP)
ScanSoftTM PaperPort® for Brother is a document management application.
You will use PaperPort® to view scanned documents.
PaperPort® has a sophisticated, yet easy-to-use, filing system that will help you
organize your graphics and text documents. It allows you to combine or “stack”
documents of different formats for printing, faxing or filing.
ScanSoftTM PaperPort® can be accessed through the ScanSoftTM PaperPort®
program group.
See On-Line Documentation for Multi-Function Link® Pro on the CD-ROM.
The complete ScanSoftTM PaperPort® Users Guide, including ScanSoftTM
TextBridge® OCR, is in the On-Line documentation on the CD-ROM.
This chapter is only an introduction to the basic operations.
When you install Multi-Function Link® Pro, ScanSoftTM PaperPort® for Brother
and ScanSoftTM TextBridge® OCR are installed with it automatically.
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H O W T O S C A N U S I N G W I N D O W S
Viewing items
ScanSoftTM PaperPort® provides several ways to view items:
Desktop View displays a thumbnail (a small graphic that represents each item
in a Desktop or folder).
Items in the selected folder appear on the PaperPort® Desktop. You can see
PaperPort® items (MAX files) and non-PaperPort® items (files created using
other applications).
Non-PaperPort® items include an icon that indicates the application that was
used to create the item; a non-PaperPort® item is represented by a small
rectangular thumbnail and not an actual image.
Desktop View displays items
as thumbnails
Page View displays a close-up of a single page and you can open a PaperPort®
item by double-clicking on it.
As long as you have the appropriate application on your computer to display it,
you can also double-click a non-PaperPort® item to open it.
Page View displays each item
as a full page
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Organizing your items in folders
PaperPort® has an easy-to-use filing system for organizing your items. The
filing system consists of folders and items that you select to view in Desktop
View. An item can be a PaperPort® item or a non-PaperPort® item:
Folders are arranged in a “tree” structure in the Folder View.
You use this section to select folders and view their items in Desktop View.
You can simply drag and drop an item onto a folder.
When the folder is highlighted, release the mouse button and the item is stored
in that folder.
Folders can be “nested”—that is, stored in other folders.
When you double-click a folder, its items (both PaperPort® MAX files and non
paperport® files) appear on the Desktop.
You can also use Windows® Explorer to manage the folders and items shown in
Desktop View.
Quick links to other applications
ScanSoftTM PaperPort® automatically recognizes many other applications on
your computer and creates a “working link” to them.
The Send To Bar at the bottom of the Desktop view shows icons of those linked
applications.
To use a link, drag an item onto one of the icons to start the application
represented by the icon. A typical use of the Send To Bar is to select an item and
then fax it.
This sample Send To Bar shows several applications with links to PaperPort®.
If PaperPort® does not automatically recognize one of the applications on your
computer, you can manually create a link using the Add to Send To Bar…
command.
(See PaperPort® in the On-Line-Documentation on the CD-ROM for more
information about creating new links.)
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H O W T O S C A N U S I N G W I N D O W S
ScanSoft™ TextBridge® OCR lets you convert image
text in to text you can edit
Software by:
ScanSoftTM TextBridge® OCR is installed automatically with PaperPort® when
you install Multi-Function Link® Pro on your computer.
ScanSoftTM PaperPort® can quickly convert the text on a ScanSoftTM
PaperPort® item (which is really just a picture of the text) into text that you can
edit with a word processing application.
PaperPort® uses the optical character recognition application ScanSoftTM
TextBridge®, which comes with PaperPort®
—OR—
PaperPort® uses your application if it is already on your computer. You can
convert the entire item, or by using the Copy Text command, you can select
only a portion of the text to convert.
Dragging an item onto a word-processing link icon starts PaperPort®'s built-in
OCR application, or you can use your own OCR application.
You can Import items from other applications
In addition to scanning items, you can bring items into PaperPort® in a variety
of ways and convert them to PaperPort® (MAX) files in several different ways:
Print to the Desktop View from another application, such as Microsoft Excel.
Import files saved in other file formats, such as Windows® Bitmap (BMP) or
Tag Image File Format (TIFF).
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You can Export items in other formats
You can export or save PaperPort® items in several popular file formats, such as
BMP, JPEG, TIFF, or self-viewing.
For example, to create a file for an Internet Web site, export it as a JPEG file.
Web pages often use JPEG files for displaying images.
Exporting an image file
1
Select the Save As command from the File pull-down menu in the PaperPort®
window. The Save ‘XXXXX’ As dialog box will be displayed.
2
3
Select the drive and directory where you want to store the file.
Enter the new file name and choose the file type or select a name from the File
Name text box. (You can scroll through the Directories and File Name listing
for prompting.)
4
Select the OK button to save your file, or Cancel to return to the PaperPort®
without saving it.
To Uninstall PaperPort® and ScanSoftTM TextBridge
For Windows® 98/98SE, Windows® Me and Windows® 2000 Professional:
Select Start, Settings, Control Panel, Add/Remove Programs and the Install/
Uninstall tab.
Select PaperPort® 8.0SE from the list and click the Add/Remove button.
Select Brother Extensions for Paperport and click the Add/Remove button.
For Windows® XP:
Select Start, Control Panel, Add or Remove Programs and the Change or
Remove Programs icon.
Select PaperPort® 8.0SE from the list and click the Change button.
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H O W T O S C A N U S I N G W I N D O W S
18
Using Remote Setup
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(For Windows Only)
MFC Remote Setup
The MFC Remote Setup application allows you to quickly set up your MFC by
taking advantage of the ease and speed of programming on your PC. When you
access this application, the settings on your MFC will be downloaded
automatically to your PC and displayed on your computer screen. If you change
the settings, you can upload them directly to the MFC.
OK
This starts the process of uploading the data to the MFC and exiting the remote
setup program. If an error message is displayed enter the correct data again,
then click OK.
Cancel
This exits the remote setup application without uploading the data to the MFC.
Apply
This uploads the data to the MFC, but does not exit the remote setup application.
Print
This command prints the selected items on the MFC. You can not print the data
until it is uploaded to the MFC. Click Apply to upload the new data to the MFC
and click Print.
Export
This command saves the current configuration settings to a file.
Import
This command reads the settings from a file.
You can check the Ink Status in the Maintenance menu.
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Using PC-FAX
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(For Windows Only)
PC FAX Sending
The Brother PC FAX feature allows you to use your PC to send a file. You can
create a file in any application on your PC, and then send it as a PC FAX. You
can even attach a cover page note. All you have to do is set up the receiving
parties as Members or Groups in your PC FAX Address Book. Then you can use
the Address Book Search feature to quickly find them to address your fax.
PC FAX is available in Black & White only.
Setting Up User Information
1
From the Start menu, select Programs, Brother, Brother MFL Pro Suite, and
then select PC-FAX Setting.
You can access the User Information from the FAX Sending dialog box by
Note
clicking
19-12.)
. (See Sending a File as a PC-FAX Using the Facsimile Style, page
The Brother PC Fax Setup dialog box will appear:
2
Enter the required User information. This information is required to create the
Fax Header and Cover Page.
3
To save the User Information, click OK.
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Setting Up Sending
To access the Sending tab from the Brother PC-FAX Setup dialog box, click the
Sending tab.
Outside line access
Enter the number needed to access an outside line. This is sometimes required
by the local PBX telephone system.
Include header
To add header information to the top of the fax pages being sent, check the
Header box.
Address Book file
You can select different database files for use with the Address Book. You must
enter the path and file name of the database file or use the Browse button to view
the file system to select the file.
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Setting Up Speed Dial
Access the Speed Dial tab from the Brother PC-FAX Setup dialog box by
clicking the Speed Dial tab. (To use this feature you must select the Facsimile
Style user interface.)
You can register any address or group on one of the ten Speed Dial buttons.
To register an address in a Speed Dial location:
1
2
3
Click the Speed Dial location you want to program.
Click the address or group you wish to assign to the Speed Dial location.
Click Add >> to program the Speed Dial location.
To clear a Speed Dial location:
Click the Speed Dial location you want to clear.
Click Clear.
1
2
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Setting Up a Member in the Address Book
In the Brother Address Book dialog box you can add, edit and delete stored
information for members and groups.
1
In the Address Book dialog box, click the
icon to add a member.
The Brother Address Book Member Setup dialog box will appear:
2
In the Brother Address Book Member Setup dialog box, type the member’s
information. Name and Fax are required fields. Click OK to save the member’s
information.
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Setting Up a Group for Broadcasting
If you repeatedly send the same PC-FAX to multiple recipients, you can
combine members into a Group.
1
In the Brother Address Book dialog box, click the
icon to create a group.
The Brother Address Book Group Setup dialog box appears:
2
3
Type the name of the new group in the Group Name field.
In the Available Names box, select each member to be included in the Group,
and then click Add >>.
Members you add to the group will be listed in the Group Members box.
4
After all the members have been added, click OK.
Editing Member Information
1
2
Select the Member or Group you want to edit.
Click the edit
icon.
3
4
Edit the Member or Group information.
Click OK to save your changes.
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Deleting a Member or Group
1
Select the Member of Group you want to delete.
2
3
Click the delete
icon.
Click OK when the Delete OK? Dialog box appears.
Exporting the Address Book
You can export the Address Book to an ASCII text file (*.csv). If you wish, you
can create a Vcard for selected members that will be attached to all the sender’s
outgoing E-mail; a Vcard is an electronic business card that contains the
sender’s contact information.
To export the current telephone book:
If you are creating a Vcard, you must first select the member.
Note
1
From the Address Book select File, point to Export, and then click Text
—OR—Click Vcard and go to Step 5.
2
Select the data fields you wish to Export from the Available Items column, and
then click Add >>.
Select items in the order you want them listed.
Note
3
If you are exporting to an ASCII file, select Divide Character - Tab or
Comma. This selection inserts a Tab or Comma between each data field when
it is Exported.
4
Select OK to save the data.
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5
Type the name of the file, and then select Save.
If you selected Vcard in Step 1, the Save as type: will be Vcard (*.vcf).
Note
Importing to the Address Book
You can import ASCII text files (*.csv) or Vcards (electronic business cards)
into your Address Book.
To import an ASCII text file:
1
From the Address Book select File, point to Import, and then click Text
—OR—Click Vcard and go to Step 5.
2
Note
3
Select the data fields you wish to Import from the Available Items column, and
then click Add >>.
Select the fields from the Available Items list in the same order they are listed
in the Import text file.
Select Divide Character - Tab or Comma based on what file format you are
importing.
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4
5
Select OK to import the data.
Type the name of the file, and then select Open.
Note
Setting Up a Cover Page
Access the Brother PC-FAX Cover Page Setup from the FAX Sending dialog
box by clicking
page 19-12.)
. (See Sending a File as a PC-FAX Using the Facsimile Style,
The Brother PC-FAX Cover Page Setup dialog box will appear:
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To
You can enter information in each field.
If you are sending a fax to multiple recipients, the recipient information will not
be printed on the Cover Page.
Note
From
You can enter information in each field.
Comment
Type the comment you want to add to the cover page.
Select Cover Page Form
Select the cover page form you want.
Import BMP file
You can insert a bitmap file, such as your company logo, in the cover page.
Select the BMP file by using the browse button, and then select the alignment
style.
Count Cover Page
When the Count Cover Page box is checked, the Cover Page will be included in
the page numbering. When this box is not checked, the Cover Page will not be
included.
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Sending a File as a PC-FAX Using the Facsimile Style
1
2
Create a file in Word, Excel, Paint, Draw or any other application on your PC.
From the File menu, select Print.
The Print dialog box will appear:
3
Select Brother PC-FAX as your printer, and then click OK.
The FAX Sending dialog box will appear:
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4
Enter the fax number by using any of the following methods:
a. Enter the number using the dial pad.
b. Click any of the 10 Speed Dial buttons.
c. Click the Address Book button, and then select a Member or Group from
the Address Book.
If you make a mistake you can use the click Clear to clear all the entries.
Note
5
To include a cover page, click
Cover Page On, and then click the Cover
Page
icon to enter or edit the cover page information.
6
Click Start to send the fax.
If you wish to cancel the fax, click Stop.
Redial
If you want to redial a number, click Redial to scroll through the last five fax
numbers, and then click Start.
Sending a File as a PC-FAX Using the Simple Style
Create a file in Word, Excel, Paint, Draw or any other application on your PC.
From the File menu, select Print.
1
2
The Print dialog box will appear:
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3
Select Brother PC-FAX as your printer, and then click OK.
The FAX Sending dialog box will appear:
4
In the To: field, type the fax number of the receiving party. You can also use
the Address Book to select destination fax numbers. If you made a mistake
entering a number, click the Clear button to clear all entries.
5
To send a Cover Page and note, check the Cover Page On check box.
You can also click the
to create or edit an existing cover page.
Note
6
7
When you are ready to send your fax, click the Send
If you wish to cancel the fax, click the icon.
icon.
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20
Using Automatic E-Mail
20
Printing
For Windows® 98, 98SE, Me only
Main Features
You can use Automatic E-Mail Printing with other E-mail software:
Brother Automatic E-Mail Printing has some extra functions that other E-mail
software, such as Netscape Navigator™ or MS Internet Mail, do not support.
Automatic E-Mail Printing can be configured for a multiple user account:
In Brother Automatic E-Mail Printing you can set up more than one E-mail
account on a single PC so you can print E-mail in each account automatically.
Automatic access to your specified POP3 server at the specified time:
You can specify the time when the Brother Automatic E-Mail Printing
automatically accesses the server to check for new mail.
Provides an “In Memory” printer driver:
You can receive and print E-mail data at the same time, by searching for a
specified character string in the mail header. It allows you to see the sender,
subject and relevant part of the mail content.
Before You Use this Software
Please read
in the On-Line
Documentation on the CD-ROM. Check the online
README.WRI file in the root directory of the CD-ROM for last-
minute important information and troubleshooting tips not
included in the On-Line Documentation.
To Access the On-Line Documentation
After you have installed the Brother driver(s) for your model and operating
Note
system, click View On-Line Documentation for operating instructions.
To Install Automatic E-mail Printing (Optional Application):
Insert MFL Pro CD-ROM into your CD-ROM drive.
Click on Install Software from the main CD-ROM screen.
Click Automatic E-mail Printing.
1
2
3
This is optional software and will not be required for printing, faxing and
scanning operations.
The Automatic E-mail Print option is NOT available for Windows® 2000
Professional and XP.
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21
Using the Brother MFC with
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21
a New Power Macintosh
G3, G4 or iMac /iBook
™
™
Set Up Your USB-Equipped Apple®
Macintosh® G3, G4 or iMac™ or iBook™ with
Mac OS 8.5-9.2 or Mac OS X v.10.1
Before you can connect the MFC to your Macintosh®, you must purchase a
Note
USB cable that is no longer than 6 feet (1.8 meters).
To work with your MFC, your USB-Equipped Apple® Macintosh® must be set
up with Mac OS 8.5-9.2 (The Brother Scanner driver and PC FAX Send driver
work only with Mac OS 8.6-9.2)
Using Brother Printer Driver with Your Apple®
Macintosh® (OS 8.5-9.2)
To select the Printer:
1
From the Apple menu, open the Chooser.
2
Click the MFL Pro Color icon. On the right side of the Chooser, click the
printer to which you want to print. Close the Chooser.
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To print the document:
3
From application software such as PaperPort®, click File menu and select Page
Setup. You can change the settings for Paper Size, Paper Thickness, Paper
Source, Orientation, and Scaling, then click OK.
4
From application software such as PaperPort, click File menu and select Print.
Click Print to start printing.
If you want to change Copies, Pages, Quality, Media Type and Color/Mono,
select your settings before clicking Print.
Note
Option Setup allows you to change Document and Printing Options.
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Using Brother Printer Driver with Your Apple®
Macintosh® (OS X v.10.1)
Choosing page setup options
From application software such as TextEdit, click File menu and select Page
Setup. Maker sure MFC-3200C is selected in the Format for pop-up menu.
You can change the settings for Paper Size, Orientation and Scaling, then
click OK.
Printing a document
From application software such as TextEdit, click File menu. When the print
dialog appears, then click Print.
Make sure MFC-3200C is selected in the Printer pop-up menu.
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Choosing printing options
If you want to print multiple copies, a specific range of pages, or multiple pages
on a single sheet of paper, or to control the special printing features of a printer
or application, choose options in the Print dialog.
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Sending a Fax from Your Macintosh®
Application (For OS 8.5-9.2)
You can send a fax directly from your Macintosh® application using the
following steps:
1
2
Create a document in a Macintosh application.
To begin the fax transmission, select Print from the File menu.
The Printer dialog box appears:
When Printer is selected, the top button shows Print and the Address button is
grayed.
3
From the Output pull-down menu, select Facsimile.
When Facsimile is selected, the top button shows Send Fax and the Address
button is available.
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4
Click Send Fax.
The Send Fax dialog box appears:
The Send Fax dialog box has two list boxes. The left box shows all the
previously Stored Fax Numbers; the right box will show the Destination Fax
Numbers as you select them.
5
—OR—
You can select several stored numbers at once by using the Shift and Ctrl keys.
Note
6
If you want to, you can add your new recipients to the Stored Fax Number at this
time by clicking New. (See Adding a New Member, page 21-7.)
—OR—
You can add a new group by clicking Group. (See Adding a New Group, page
21-8.)
7
If you are finished addressing your fax, click Send Fax.
To select and send only certain pages of the document, click OK to return to
Note
the Print dialog box.
If you click Send Fax without addressing your fax, the following error message
Note
appears:
Click OK to return to the Send Fax dialog box.
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Setting Up Your Address Book
You can add new members and groups to your Address Book, even while you
are addressing a fax.
Adding a New Member
1
To add a new member to the Address Book, in the Facsimile dialog box click
Address.
The Address Book dialog box appears:
2
Click New. The following dialog box appears:
3
4
Type the name and fax number.
If you want to, you can store a comment in the Memo field if you wish (up to 15
characters).
5
Click OK to return to the Address Book dialog box.
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Adding a New Group
You can set up a group of multiple recipients.
1
Click Group.
The Group Setting dialog box appears.
2
3
In the Group Name field, type a name for your Group.
From the Stored Fax Numbers box select the recipients for your Group, and
then click
.
Your selection will appear in the box under the Group Name field.
4
Click OK.
The Address Book dialog box reappears:
5
Click OK.
The Print/Facsimile dialog box reappears:
6
If you are ready to send your fax, click Send Fax.
(Follow the steps on page 21-5 for sending a fax.)
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Using Brother TWAIN Scanner Driver with
Your Apple® Macintosh® (For OS 8.6-9.2)
The Brother MFC software includes a TWAIN Scanner driver for Macintosh®.
This Macintosh® TWAIN Scanner driver can be used with applications that
support the TWAIN specification. You can use PaperPort® for scanning.
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Accessing the Scanner
Run your PaperPort® software. You will see the PaperPort® icon in the upper
right hand corner of your screen. The first time you use the Brother TWAIN
driver, set it as the default by choosing the Select Source, then click the
PaperPort® icon. Afterward, for each original you scan choose Acquire Image
by clicking the PaperPort® icon. The Scanner setup dialog box will appear.
If you are using PaperPort® 5.5 for Mac, from the ScanSoft menu (located
below the ScanSoft icon on the Macintosh desktop menu bar), choose Acquire
Image. For details about the ScanSoft menu selections, please see the
PaperPort® Online Documentation located in the PaperPort® 5.5 Folder/User
Docs/Splashug.pdf file.
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Scanning a Document into Your Macintosh G3, G4 or
iMac
1
2
Place the original in the ADF.
Adjust the following settings, if needed, in the scanner setup dialog box:
Resolution
Color Type
Brightness
Contrast
Scanning Area
3
Click Start.
When scanning is finished, the image will appear in your graphics application.
Settings in the Scanner Window
Image
Resolution
Choose the scanning resolution from the Resolution pop-up menu. Higher
resolutions take more memory and transfer time, but can achieve a finer scanned
image. (Each model has different resolutions. See Specification.)
Color Type
Black & White—Set the image Type to Black&White for text or line art. For
photographic images, set the image type to Gray (Error diffusion) or True Gray.
Gray (Error Diffusion)—is used for documents that contain photographic
images or graphics. (Error Diffusion is a method for creating simulated gray
images by placing black dots in a specific matrix instead of true gray dots.)
True Gray—also is used for documents containing photographic images or
graphics. This mode is more exact because it uses up to 256 shades of gray. It
requires the most memory and longest transfer time.
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Colors—Choose either 256 Color, which scans up to 256 colors, 24-bit color
which scans up to 16.8 million colors. Although using 24-bit color creates an
image with the most accurate colors, the image file will be approximately three
times larger than a file created with 256 Color.
Scanning Area
Set the Size to one of the following:
• Letter (8.5 × 11 inches)
• A4 (210 × 297 mm)
• Legal (8.5 × 14 inches)
• A5 (148 × 210 mm)
• B5 (182 × 257 mm)
• Executive (7.25 × 10.5 inches)
• Business Card (90 × 60 mm)
• Custom (User adjustable from 0.35 × 0.35 inches to 8.5 × 14 inches)
After you choose a custom size, you can adjust the scanning area. Click and hold
the mouse button as you drag the mouse to crop the image.
Width: Enter the width of the custom size.
Length: Enter the length of the custom size.
®
™
™
21 - 12
U S I N G T H E B R O T H E R M F C W I T H
A
N E W P O W E R M A C I N T O S H
G 3 , G 4 O R I M A C / I B O O K
Business Card Size
To scan business cards, select the Business Card size setting (90 × 60 mm) and
place the business card at the top center of a carrier sheet.
Carrier sheets are available from your Dealer.
When scanning photographs or other images for use in a word processor or other
graphics application, it is a good idea to try different settings for the contrast,
mode and resolution to determine which settings look best.
Miscellaneous
Brightness
Adjust the brightness settings to obtain the best image. The Brother TWAIN
Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0,
representing an “average” setting.
You can set the brightness level by dragging the slidebar to the right to lighten
the image or to the left to darken the image. You can also type a value in the box
to set the setting. Click OK.
If the scanned image is too light, set a lower brightness value and scan the
document again.
If the image is too dark, set a
higher brightness value and
scan the document again.
Contrast
The contrast setting is adjustable only when you have selected one of the gray
scale settings, but it is not available when Black & White is selected as the Gray
Scale.
Increasing the contrast level (by dragging the slidebar to the right) emphasizes
dark and light areas of the Image, while decreasing the contrast level (by
dragging the slidebar to the left) reveals more detail in gray areas. Instead of
using the slidebar, you can type a value in the box to set the contrast. Click OK.
®
™
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U S I N G T H E B R O T H E R M F C W I T H
A
N E W P O W E R M A C I N T O S H
G 3 , G 4 O R I M A C / I B O O K
21 - 13
Color Sync Dialog
Perceptual Matching—All the colors of a given gamut are scaled proportionally
to fit within another gamut. This intent pretty much maintains the balance
between the colors in the image. This intent is the best choice for realistic
images, such as scanned photographs.
Saturation Matching—The relative saturation of colors is maintained from
gamut to gamut. So basically the colors are shifted to the edge of the gamut to
get the most saturated color possible. Rendering the image using this intent
gives the strongest colors and is the best choice for bar graphs and pie charts, in
which the actual color displayed is less important than its vividness.
Relative Colorimetric Matching—The colors that fall within the gamuts of both
devices are left unchanged. Some colors in both images will be exactly the same,
a useful outcome when colors must match quantitatively. What that means is
that if the color is inside the gamut, it will stay the same color. However, if the
color is outside the gamut, it will be mapped to the edge of the gamut. This intent
is best suited for logos or “spot colors” where color must match.
Absolute Colorimetric Matching—A close appearance match may be achieved
over most of the tonal range, but if the minimum density of the idealized image
is different from that of the output image, the areas of the image that are left
blank will be different. Colors that fall within the gamuts of both devices are left
unchanged.
®
™
™
21 - 14
U S I N G T H E B R O T H E R M F C W I T H
A
N E W P O W E R M A C I N T O S H
G 3 , G 4 O R I M A C / I B O O K
Scanner Profile
Select your Brother MFC.
PreScanning an Image
PreScanning allows you to scan an image quickly at a low resolution. A
thumbnail version will appear in the Scanning Area. This is only a preview of
the image, so you can see how it will look. The PreScan button is used to
preview an image for cropping any unwanted portions from the image. When
you are satisfied with the preview, click Start to scan the image.
1
2
Insert the original face down in the ADF.
Click PreScan.
The entire original will be scanned into your Macintosh G3 or iMac and will
appear in the Scanning Area of the Scanner dialog box:
3
To scan a portion of the
prescanned image, click and
drag the mouse to crop it.
®
™
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U S I N G T H E B R O T H E R M F C W I T H
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N E W P O W E R M A C I N T O S H
G 3 , G 4 O R I M A C / I B O O K
21 - 15
4
5
Insert original in the ADF of the Brother MFC again.
Adjust the settings for Resolution, Color Type (Gray Scale), Brightness,
Contrast, and Size in the Scanner Setup dialog box, as needed.
6
7
Click Start.
This time only the selected area of the original will appear in the Scanning Area.
In your editing software application, refine the image as usual.
®
™
™
21 - 16
U S I N G T H E B R O T H E R M F C W I T H
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N E W P O W E R M A C I N T O S H
G 3 , G 4 O R I M A C / I B O O K
22
Important Information
22
Standard Telephone and FCC Notices
These notices are in effect on models sold and used in
the United States only.
This equipment is hearing aid compatible.
When programming emergency numbers and/or making test calls to
emergency numbers:
Remain on the line and briefly explain to the dispatcher the reason for the call
before hanging up.
Perform these activities in the off-peak hours, such as early morning or late
evening.
This equipment complies with Part 68 of FCC Rules. On the rear panel of this
equipment is a label that contains, among other information, the FCC
Registration Number and Ringer Equivalence Number (REN) for this
equipment. You must, upon request, provide this information to your telephone
company.
You may safely connect this equipment to the telephone line by means of a
standard modular jack, USOC RJ11C.
An FCC compliant telephone cord with a modular plug is provided with this
equipment. This equipment is designed to be connected to the telephone line or
premises wiring using a compatible modular jack that is Part 68 compliant. See
the Installation section of this manual for details.
The REN is useful to determine the quantity of devices you may connect to your
telephone line and still have those devices ring when your telephone number is
called. In most, but not all areas, the sum of the RENs of all devices connected
to one line should not exceed five (5). To be certain of the number of devices
you may connect to your line, as determined by the REN, you should contact
your local telephone company to determine the maximum REN for your calling
area. If your MFC-3200C damages the telephone line, the telephone company
may discontinue your service temporarily. If possible, they will notify you in
advance. But if advanced notice is not practical, you will be notified as soon as
possible. You will be informed of your right to file a complaint with the FCC.
Your telephone company may make changes to its facilities, equipment,
operations or procedures that could affect the proper functioning of your
equipment. If they do, you will be notified in advance to give you an opportunity
to maintain uninterrupted telephone service.
I M P O R T A N T I N F O R M A T I O N
22 - 1
If you experience trouble with your MFC-3200C, please contact a Brother
Authorized Service Center for information on obtaining service or repair. The
telephone company may ask that you disconnect this equipment from the line
until the problem has been corrected or until you are sure that the equipment is
not malfunctioning.
If you are not able to solve a problem with your MFC, contact Brother Customer
Service. (See Brother Numbers, page i.)
WARNING
For protection against the risk of electrical shock, always disconnect all cables
from the wall outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the
telephone company or connected to party lines.
Brother cannot accept any financial or other responsibilities that may be the
result of your use of this information, including direct, special or consequential
damages. There are no warranties extended or granted by this document.
WARNING
Important—About the Interface Cable
This machine has been certified to comply with FCC standards, which are
applied to the USA only. The filter core supplied with your MFC should be
attached to the shielded interface cable according to FCC 15,27 (a). In addition,
a grounded plug should be plugged into a grounded AC outlet after checking
the rating of the local power supply for the printer to operate properly and
safely.
Federal Communications Commission (FCC)
Declaration of Conformity (For USA Only)
Responsible
Party:
Brother International Corporation
100 Somerset Corporate Boulevard
Bridgewater, NJ 08807-0911 USA
TEL: (908) 704-1700
declares, that the products
Product Name: MFC-3200C
comply with Part 15 of the FCC Rules. Operation is subject to the following two
conditions: (1) This device may not cause harmful interference, and (2) this
device must accept any interference received, including interference that may
cause undesired operation.
22 - 2
I M P O R T A N T I N F O R M A T I O N
This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential
installation. This equipment generates, uses, and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may
cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this
equipment does cause harmful interference to radio or television reception,
which can be determined by turning the equipment off and on, the user is
encouraged to try to correct the interference by one or more of the following
measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
Consult the dealer or an experienced radio/TV technician for help.
Important
Changes or modifications not expressly approved by Brother Industries, Ltd.
could void the user’s authority to operate the equipment.
Industry Canada Compliance Statement
(For Canada Only)
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du
Canada.
®
International ENERGY STAR Compliance
Statement
®
As an ENERGY STAR Partner, Brother Industries,
Ltd. has determined that product meets the
®
ENERGY STAR guidelines for energy efficiency.
I M P O R T A N T I N F O R M A T I O N
22 - 3
Important Safety Instructions
1
2
3
4
Read all of these instructions.
Save them for later reference.
Follow all warnings and instructions marked on the product.
Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
5
6
Do not use this product near water.
Do not place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
7
Slots and openings in the cabinet and the back or bottom are provided for ventilation; to
ensure reliable operation of the product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never be blocked by placing the
product on a bed, sofa, rug, or other similar surface. This product should never be placed
near or over a radiator or heater. This product should never be placed in a built-in
installation unless proper ventilation is provided.
8
9
This product should be operated from the type of power source indicated on the label. If you
are not sure of the type of power available, consult your dealer or local power company.
This product is equipped with a 3-wire grounding type plug, a plug having a third
(grounding) pin. This plug will fit into only a grounding-type power outlet. This is a safety
feature. If you are unable to insert the plug into the outlet, contact your electrician to replace
your obsolete outlet. Do not defeat the purpose of the grounding-type plug.
10 Do not allow anything to rest on the power cord. Do not place this product where people
can walk on the cord.
11 If an extension cord is used with this product, make sure that the total ampere ratings on the
products plugged into the extension cord do not exceed the extension cord ampere rating.
Also, make sure that the total of all products plugged into the wall outlet does not exceed
15 amperes (USA only).
12 Do not place anything in front of the machine that will block received faxes. Do not place
anything in the path of received faxes.
13 Wait until pages have exited the machine before picking them up.
14 Never push objects of any kind into this product through cabinet slots, since they may touch
dangerous voltage points or short out parts resulting in the risk of fire or electric shock.
Never spill liquid of any kind on the product.
15 Do not attempt to service this product yourself, as opening or removing covers may expose
you to dangerous voltage points and/or other risks, and may void your warranty. Refer all
servicing to Authorized Service Personnel. A list of Authorized Service Centers has been
included for your convenience, or you may contact Customer Service for your nearest
Brother Authorized Service Center. (See Brother Numbers, page i. )
16 This product does not have an ON/OFF switch. Therefore, it is very important that you have
easy access to the main plug and the main socket to which the plug is connected, in case
the main power to the MFC must be disconnected quickly.
17 Unplug this product from the wall outlet and refer servicing to Authorized Service
Personnel under the following conditions:
A
B
C
D
When the power cord is damaged or frayed.
If liquid has been spilled into the product.
If the product has been exposed to rain or water.
If the product does not operate normally when the operating instructions are
followed. Adjust only those controls that are covered by the operating instructions.
Improper adjustment of other controls may result in damage and will often require
extensive work by a qualified technician to restore the product to normal operation.
If the product has been dropped or the cabinet has been damaged.
If the product exhibits a distinct change in performance, indicating a need for
service.
E
F
18 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
22 - 4
I M P O R T A N T I N F O R M A T I O N
Trademarks
The brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Windows, Microsoft, Excel and Word are registered trademarks of Microsoft in
the U.S. and other countries.
Macintosh is a registered trademarks and iMac and iBook are trademarks of
Apple Computer, Inc.
PaperPort and TextBridge are registered trademarks of ScanSoft, Inc.
JetPrint PHOTO is a registered trademark of International Paper.
Each company whose software title is mentioned in this manual has a Software
License Agreement specific to its proprietary programs.
All other brand and product names mentioned in this manual are
registered trademarks of their respective companies.
I M P O R T A N T I N F O R M A T I O N
22 - 5
23
Troubleshooting and
23
Routine Maintenance
Troubleshooting
IMPORTANT
For technical help you must call the country where you bought the MFC. Calls
must be made from within that country.
Error Messages
As with any sophisticated office product, errors may sometimes occur. If this
happens, your MFC often identifies the problem and displays an error message.
The table below explains the most common error messages.
You can correct most problems by yourself. If you need additional help, call the
Brother fax-back system.
In USA:
1-800-521-2846
Or, visit us at:
http://solutions.brother.com
ERROR MESSAGES
ERROR MESSAGE
CAUSE
ACTION
CHECK
CARTRIDGE
An ink cartridge is not installed properly.
Re-install the ink, seating it properly. See
page 23-17.
CHECK
ORIGINAL
Original was not inserted or fed properly, or See page 23-3.
document was longer than about 40" inches
(90cm).
CHECK PAPER
SIZE
Your paper is not the correct size.
Reload the correct size of paper, and then
press Black Fax Start
.
CHECK PAPER
COMM. ERROR
MFC is out of paper.
Add paper, and then press Black Fax Start.
Poor phone line quality caused a
communication error.
Try the call again. If problem continues,
call the telephone company to check your
phone line.
CONNECTION
FAIL
You tried to poll a fax machine that is not in Verify the other party’s polling setup.
Polled Waiting mode.
HIGH
The print head detects high temperature.
Use the MFC in a cool room or lower the
TEMPERATURE
temperature.
COVER OPEN
Control panel cover or top cover is not
closed completely.
Open and close the covers.
DISCONNECTED
The other party or other party’s fax
Try to transmit or receive again.
machine terminated the call.
23 - 1 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
ERROR MESSAGES
ERROR MESSAGE
INK EMPTY
CAUSE
ACTION
One or more of the ink cartridges are
empty. The MFC will stop all print
operations (such as printing copies, faxes
and jobs from the PC). While memory is
available, black and white faxes will be
received into memory. If a sending
machine has a color fax, the MFC’s
“handshake” will request that the fax be
sent as black and white; if the sending
machine has the feature to convert it, the
color fax will be received into memory as a
black and white fax.
Replace the ink cartridges. See page 23-17.
To preserve good quality, the MFC
periodically cleans the print head. Also,
you can press Ink to start the cleaning when
needed. This cleaning process uses up ink
and can cause the ink to run out.
INK EMPTY
&
MFC can not print fax messages because
one or more of the ink cartridges are empty. See page 23-17.
Replace the empty ink cartridges.
FAX IN MEMORY
LOW
The print head detects low temperature. Use the MFC in a warm room or raise the
TEMPERATURE
temperature.
MACHINE ERROR MFC has a mechanical problem.
Call Brother Customer Service.
XX
In USA:
In Canada:
1-800-284-4329
1-877-BROTHER
In Montreal: (514) 685-6464
NEAR EMPTY
One or more of the ink cartridges are
running out of ink. The MFC will stop
receiving color faxes. The MFC’s
“handshake” will request that it be sent in
black and white; if the sending machine has
the feature to convert it, the color fax will
be received into memory as a black and
white fax.
Order a new ink cartridge. See page ii.
NO RESPONSE/
BUSY
The number you dialed does not answer or Verify the number and try again.
is busy.
NOT REGISTERED You tried to access a Speed Dial number
Set up the Speed Dial number.
See page 8-1.
that is not programmed.
OUT OF MEMORY The data is too large for the MFC’s
See page 12-2.
memory.
PAPER JAM
The paper is jammed in the MFC.
See page 23-4.
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
23 - 2
Original Jam
If the original is jammed, follow the steps below.
Original is jammed inside front of control panel.
1
2
3
Remove any paper
from the ADF that is
not jammed.
Pull the jammed
original out toward the
front of the MFC.
Press Stop/Exit.
Original is jammed inside back of control panel.
1
Remove any paper
from the ADF that is
Control
Panel
not jammed.
Cover
Open the control panel
cover.
2
3
Pull the jammed
original out toward the
back of the MFC.
4
Close the control
panel cover.
23 - 3 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
Printer Jam or Paper Jam
Remove the jammed paper depending on where it is jammed in the MFC.
Paper is jammed in the paper tray.
1
2
Remove any paper
from the paper tray
that is not jammed.
Pull up the jammed
paper to remove it.
Paper Tray
If it is difficult to pull
the jammed paper, try
to pull it while holding
down the Paper Release
Lever.
Note
Paper Release Lever
To improve the reliability of paper feeding, turn on Secure Feed mode by pressing
the Shift and Scan to keys simultaneously. The MFC will then feed paper more
securely, but paper feeding will take a longer time. To turn off the Secure Feed
mode, simultaneously press Shift and Scan to again.
Note
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
23 - 4
Paper is jammed inside the MFC.
1
2
Open the control panel
cover by lifting it
toward you, and then
lift the top cover
toward the back.
Remove the jammed
paper.
If the jammed paper is under the Print Head, unplug the MFC, and then you can
move the Print Head to remove the paper.
Note
3
Close the control panel cover and top cover.
Paper is jammed inside the front of the MFC.
1
Pull the paper toward
you.
23 - 5 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
Paper is jammed inside the back of the MFC.
If the paper rips, the pieces of paper may get stuck inside the back of the
machine.
1
Remove any paper from
the paper tray that is not
jammed.
Paper Width Guide
2
3
Open the Paper Jam
Cover.
To loosen the paper,
slide the Paper Width
Guide to the widest
position.
4
Use tweezers to pull out
the ripped pieces of
paper.
5
Close the Paper Jam
Cover.
If PAPER JAM occurs frequently,
install the Card Stock Support in the
paper tray and reload the paper.
Or, try reloading the paper upside
down.
Note
Card Stock Support
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
23 - 6
If You Are Having Difficulty with Your MFC
If you think there is a problem with your MFC, make a copy first. If the copy
looks good, the problem is probably not your MFC. Check the chart below and
follow the troubleshooting tips.
If you have any other problems, visit us at: http://solutions.brother.com
DIFFICULTY
Printing or Receiving Faxes
Condensed Print and Horizontal
Streaks / Top and Bottom of
Sentences Are Cut Off
If your copy looks good, you probably had a bad connection, with static or
interference on the phone line. If the copy looks bad, call Brother Customer
Service at 1-800-284-4329 (in USA), 1-877-BROTHER (in Canada) or
(514) 685-6464 (in Montreal).
Poor Quality Print
page 14-2). If you are using plain paper, try using recommended special
paper (See Chapter 3). Don’t handle the paper until the ink is dry. Adjust
the Vertical Alignment (See page 23-11).
Smudged stain on the top center of the Change Paper Thickness to Thick in the Paper tab of the Print dialog box,
printer page
in the Printer driver setting.
Print Too Dark or Too Light
Make sure your ink cartridges are fresh. Cartridges are good up to two
printed on the package. Try using recommended special paper (See
Chapter 3). The recommended environment for your fax machine is
between 68°F to 91°F.
Print Appears Dirty or Ink Seems to
Run
Make sure you are using the recommended paper (See Chapter 3). Don’t
handle the paper until the ink is dry.
The recommended environment for your MFC is between 68°F to 91°F.
White Lines in Text or Graphics
Clean the print head (See Cleaning the Print Head, page 23-10.).
Stains Appear on the Reverse Side or Make sure the Printer Platen and Pick Up Roller are not dirty with ink mist.
at the Bottom of the Page (See page 23-16).
Vertical Black Lines When Receiving The sender’s scanner may be dirty. Ask the sender to make a copy to see if
machine.
If the problem continues, call Brother Customer Service at 1-800-284-4329
(in USA), 1-877-BROTHER (in Canada) or (514) 685-6464 (in
Montreal).
Received color fax prints only in
B & W.
Replace the color ink cartridges that are empty or nearly empty, and then
ask the other party to send the color fax again. (See Replacing the Ink
Cartridges, page 23-17.)
Left and right margins are cut off.
Reduction), Page 6-4.)
Horizontal lines appear in Text or
Graphics.
Clean the print head (See Cleaning the Print Head, page 23-10.). If you
clean the print heads five times and the print has not improved, call Brother
Customer Service at 1-800-284-4329 (in USA), 1-877-BROTHER (in
Canada) or (514) 685-6464 (in Montreal).
Phone Line or Connections
Dialing does not work.
Check for a dial tone. Change TONE/PULSE setting (See Setting Tone/
Pulse Dialing Mode, page 5-7). Check all line cord connections, and make
sure the curled handset cord is not in the EXT jack. Check power cord
connection. Send a manual fax by pressing Hook/Hold––OR––by lifting
the handset, and dialing the number. Wait to hear the MFC receiving tones
before pressing Black Fax Start.
23 - 7 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
DIFFICULTY
SUGGESTIONS
MFC Does Not Answer When Called Make sure the MFC is in the correct receiving mode for your setup (either
FAX ONLY, FAX/TEL or TAD: ANSWER MACH). Check for dial
tone. If possible, call your MFC to hear it answer. If there is still no answer,
check the telephone line cord connection. If there is no ringing when you
call your MFC, call your telephone company to check the line.
There is no dial tone on the handset.
Press Hook/Hold––OR––Lift the handset. If you hear no dial tone, check
telephone line cord connections at the MFC and wall jack. Check that the
handset curled cord is connected to the MFC’s handset jack. Test the jack
your telephone company.
Sending Faxes
Poor Transmission Quality
Try changing your resolution to FINE or S.FINE. Make a copy to verify
Transmission Verification Report
says “Result:NG”
There is probably temporary noise or static on the line. Try sending the fax
again. If you send a PC FAX message and get “Result:NG” on the
Transmission Verification Report, your MFC may be out of memory. To
gain extra memory, you can turn off Fax Storage (See page 10-2), print fax
message in memory (See page 6-6) or cancel a delayed fax or polling job
(See page 6-7). If the problem continues, call the telephone company to
check your phone line.
Vertical Black Lines When Sending
If the copy you made shows the same problem, your scanner is dirty
(See Cleaning the Scanner, page 23-16.).
Handling Incoming Calls
MFC “Hears” Voice as CNG Tone
If your MFC is set to Easy Receive ON, it is more sensitive to sounds. Your
MFC may mistakenly interpret certain voices or music on the line as a
calling fax machine and respond with fax receiving tones. Deactivate the
fax by pressing Stop/Exit. Try avoiding this problem by turning Easy
Receive to OFF. (See Easy Receive, page 6-3.)
Transferring a Fax Call to the MFC
Custom Features on a Single Line
If you answered at the MFC, press Black Fax Start and hang up
immediately. If you answered at an extension phone, press your Fax
Receive Code (default setting is 51). When your MFC answers, hang up.
If you have Call Waiting, Call Waiting/Caller ID, Ring Master, Voice
Mail, an alarm system or any other custom feature on a single phone line
with your MFC, it may create a problem sending or receiving fax data.
feature signal comes through on the line, the signal can temporarily
interrupt or disrupt the fax data. Brother’s ECM feature should help
overcome this problem. This condition is related to the telephone system
industry and is common to all devices that send and receive information on
a single, shared line with custom features. If avoiding a slight interruption
is crucial to your business, a separate line with no custom features is
recommended.
Printer Difficulties
Horizontal lines appear in Text or
Graphics.
Clean the print head (See Cleaning the Print Head, page 23-10.). If you
clean the print heads five times and the print has not improved, call Brother
Customer Service at 1-800-284-4329 (in USA), 1-877-BROTHER (in
Canada) or (514) 685-6464 (in Montreal).
Scanning Difficulties
TWAIN Errors appear while scanning Make sure the Brother TWAIN driver is selected as the primary source. In
PaperPort®, click File Select Source, highlight the Brother TWAIN driver
and click Select.
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
23 - 8
DIFFICULTY
SUGGESTIONS
Software Difficulties
Cannot perform ‘2 in 1’ printing.
Check that the paper size setting in the application and in the printer driver
are the same.
Cannot print when using Paint Brush. Try setting the Display setting to ‘256 colors.’
Cannot print when using Adobe
Illustrator.
Try to reduce the printing resolution.
Thick line and thin line appear
alternately. (banding)
Turn OFF ‘Bi-Directional Printing’ from the ‘Quality/Color’ tab in the
printer driver.
There are some dense lines.
Turn ON ‘Reverse Order’ from the ‘Paper’ tab in the printer driver.
When using ATM fonts, some
characters are missing or some
characters are printed in the same
place.
If you are using Windows® 98, select ‘Printer Settings’ from the ‘Start’
menu. Open ‘Brother XXXX’ properties. Click ‘Spool Setting’ on the
‘Details’ tab. Select ‘RAW’ from ‘Spool Data Format’.
Printing is slow.
In the Quality/Color tab of the Print dialog box, select Auto in the
Document section.
True2Life is not working correctly.
True2Life does not function. Please use at least 24 bit color data with the
True2Life feature.
“MFC is Busy” or “MFC Connect
Failure” Error Message appears.
Make sure the MFC is not displaying an error message on the LCD.
“MFC Connect Failure”
If the MFC is not connected to your PC and you have loaded the Brother
software, the PC will show “MFC Connect Failure” each time you restart
Windows®. You can ignore this message or you can turn it off by deselect
the AutoLoad PopUp check box in the Brother Control Center chapter.
(See How to Turn Off AutoLoad, page 15-2.)
23 - 9 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
How to Improve Print Quality
Cleaning the Print Head
Clean the print head and ink cartridges if you get a horizontal line in the text or
graphics on your printed pages. Using the Ink key, you can clean one color at a
time (BLACK, CYAN, YELLOW, or MAGENTA) or all four colors at once.
Caution
Do NOT clean the print head by touching it with your hand or a cloth.
1
2
Press Ink.
Press 1 to select 1.CLEANING.
or
3
Press
to select the color you want to clean, and then press Menu/Set.
The MFC will clean the print head. When cleaning is finished, the MFC will go
back online automatically.
If you clean the print head at least five times and the print has not improved, call
Brother Customer Service for help at 1-800-284-4329 (in USA),
1-877-BROTHER (in Canada), or (514) 685-6464 (in Montreal).
Note
Print Quality Check
If the print quality is not good, you can print a Print Quality Check Sheet to help
you find the settings you may need to change.
1
2
Press Menu/Set, 4.
4.TEST PRINT
Press Black Fax Start.
The MFC begins printing the
Print Quality Check Sheet.
The LCD shows:
IS STEP “A” OK?
1.YES 2.NO
3
Check the sheet to see if the quality and
alignment are OK by following STEPs A and B.
STEP A: Color Block Quality Check
The LCD shows:
IS STEP “A” OK?
1.YES 2.NO
4
Check the quality of the four color blocks on the sheet. (BLACK/CYAN/
YELLOW/MAGENTA).
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
23 - 10
5
If the quality is OK for all colors, press 1 (YES) to go to STEP B
––OR––
If white horizontal lines appear in some color blocks below, press 2 (NO).
OK
Poor
The LCD will ask you if the print quality
is OK for each color.
BLACK OK?
1.YES 2.NO
6
Press 2 (NO) for any color with a problem.
The LCD shows:
START CLEANING?
1.YES 2.NO
7
8
Press 1 (YES). The MFC will start cleaning the color.
After cleaning is finished, press Black Fax Start. The MFC will start printing
the Print Quality Check Sheet again and then return to STEP A.
9
If STEP A is OK, press 1 to go to STEP B.
STEP B: Alignment Check
The LCD shows:
IS STEP “B” OK?
1.YES 2.NO
10 Check the 600 DPI and 1200 DPI test prints to see if number 5 most closely
matches number 0. If the number 5 sample of both the 600 DPI and 1200 DPI
are the best matches, press 1 (YES) to finish STEP B
––OR––
If another test print number is a better match for either 600 DPI or 1200 DPI,
press 2 (NO) to select it.
600 DPI
}
Do NOT select
1200 DPI
}
23 - 11 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
11 For 600 DPI, press the number of the test
print that most closely matches the
number 0 sample (1-8).
600DPI ADJUST
SELECT BEST #
12 For 1200 DPI, press the number of the
test print that most closely matches the
number 0 sample (1-8).
1200DPI ADJUST
SELECT BEST #
13 Repeat Steps 1 and 2 (in Print Quality Check) to print another sample Print
Quality Check Sheet, and then check it.
14 Press Stop/Exit.
When an ink head nozzle is clogged
the printed sample looks like this.
After the ink head nozzle is cleaned,
the horizontal lines are gone.
If you still see missing ink in this Print Quality Check Sheet, repeat the cleaning
and test print procedures at least five times. If ink is still missing after the fifth
cleaning and test print, replace the ink cartridge for the clogged color. (Perhaps
the ink cartridge was in your MFC over six months or the expiration date written
on the cartridge package has passed. Or, the ink may not have been stored
properly before use.)
After replacing the ink cartridge, check it by printing another Print Quality
Check Sheet. If the problem still exists, repeat the cleaning and test print
procedures at least five times for the new ink cartridge. If ink is still missing,
call Customer Service at 1-800-284-4329 (in USA), 1-877-BROTHER (in
Canada) or (514) 685-6464 (in Montreal).
Caution
Do NOT touch the print head. Touching the print head may cause permanent
damage and may void the print head’s warranty.
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
23 - 12
Packing and Shipping the MFC
Whenever you transport the MFC, use the packing materials that came with your MFC.
If you do not pack the MFC correctly, you could void your warranty.
1
First, remove all the ink cartridges and attach the white shipping cover. (See
Replacing the Ink Cartridges, page 23-17.) After attaching the white shipping
cover, press the all ink cartridge covers down.
To attach the white shipping cover
Caution
Damage to your print head resulting from packing without the shipping cover
may void your warranty.
2
Attach the protective yellow bar, and then close the top cover and control panel
cover until they click into place.
ProtectiveYellow Bar
3
Unplug the MFC from the telephone wall jack and remove the telephone line
cord from machine.
Caution
Do not unplug the MFC after a print job until you hear the final click.
Unplug the MFC from the AC outlet.
4
5
6
Unplug the USB cable from the MFC, if it is connected.
Remove the paper support, output paper support, ADF document support, ADF
document output support, handset and handset curled cord.
If you are packing the machine for the Brother Exchange Service, keep these
items and return only the machine.
Note
23 - 13 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
7
Wrap the MFC in the bag and place it in the original carton with the original
packing material.
8
Pack the printed materials in the original carton as shown below. Do not pack
the used ink cartridges in the carton.
If you are returning your machine to Brother as part of the Exchange Service,
pack only the MFC. Keep all separate parts and printed materials to use with
your “Exchange” machine.
Note
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
23 - 14
9
Close the carton.
23 - 15 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
Routine Maintenance
Cleaning the Scanner
Unplug the MFC, and then open the control panel cover. Clean the flat white
pressure bar and the glass strip under the bar with isopropyl alcohol on a lint-
free cloth.
Cleaning the MFC Printer Platen
WARNING
Be sure to unplug the MFC from the AC power outlet before cleaning the printer
platen.
Be careful not to touch the paper feed star wheels, flat cable and encode film.
When you want to clean your MFC printer platen, wipe it with a lint free cloth
that is dry.
Paper Feed Star Wheel
Encode Film
Do NOT Touch!
Do NOT Touch!
Flat Cable
Do NOT Touch!
Clean Here
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
23 - 16
Replacing the Ink Cartridges
Your MFC is equipped with an ink dot counter that automatically monitors the
ink level in each color cartridge. When the counter detects an ink cartridge is
running out of ink, the MFC will notify you with a message on the LCD.
The LCD shows you which color cartridges are low or empty. Be sure to follow
the LCD prompts so you replace the color cartridges in the appropriate order.
When the ink cartridges are running low, you must use the Ink key to begin
the cartridge replacement (Steps 1 to 3). If the ink is empty, skip to Step 4.
1
2
Press Ink.
Press 2 to choose 2. REPLACE INK.
If one or more ink cartridges are empty, for example Black, the LCD showsINK
EMPTY BLACK and PLS OPEN COVER
3
4
Open the control panel cover, and then lift the top cover.
Push the appropriate colored ink cartridge covers and remove the ink cartridge.
USH
PUSH
PUSH
PUSH
Ink Cartridge
Covers
5
Open the new ink cartridge bag for the color shown on the LCD, and then take
out the ink cartridge.
23 - 17 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
6
Hold the new ink
cartridge as shown in
the illustration, and
then peel the sealing
tape from the side of
the ink cartridge.
Peel in the direction
away from you!
Carefully peel the tape
in the direction away
from you.
Don’t touch
this part
Opening
To prevent spilling ink and staining your hands and clothing, remove the
sealing tape gently.
Note
7
Each color has its own correct position. Insert each new ink cartridge into the
carriage.
8
After installing the ink cartridges, close the top cover and control panel cover.
Your MFC prepares for a “head cleaning” and goes online. The LCD prompts
you to verify a new ink cartridge was inserted for each color you removed.
Example: DID YOU CHANGE BLCK? 1. YES 2. NO.
If the ink cartridge you installed is not a brand new one, please make sure to
select 2.
9
For each new cartridge, press 1 on the dial pad to reset the ink dot counter for
that color automatically. (The ink dot counter enables the MFC to notify you
when a color is running low.)
The MFC will enter a cleaning cycle for approximately 3 minutes for each
replaced cartridge. The LCD alternately shows CLEANING and PLEASE
WAIT.
When the MFC completes the cleaning cycle, the LCD returns to Standby mode
(date and time).
WARNING
If ink gets in your eyes, irrigate them with water immediately and consult a
doctor if you are concerned.
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
23 - 18
Caution
DO NOT remove ink cartridges if you do not need to replace them. If you do
so, it may reduce the ink quantity and the printer will not know the quantity of
ink left in the cartridge.
DO NOT shake the ink cartridges, because the ink may spill when you take off
the sealing tape.
If ink stains your body or clothing, wash with soap or detergent immediately.
If you install an ink cartridge in the wrong color position, you must clean the
print head several times before you start printing (after correcting the cartridge
installation) because the colors were mixed.
Once you open an ink cartridge, install it in the MFC and use it up within six
months of installation. Use unopened ink cartridges by the expiration date
written on the cartridge package.
Brother strongly recommends that you do not refill the ink cartridges provided with
your machine. We also strongly recommend that you continue to use only Genuine
Brother Brand replacement ink cartridges. Using or attempting to use potentially
incompatible inks and/or cartridges in your machine may cause damage to the
machine itself and/or it may result in unsatisfactory print quality. Our warranty
coverage does not apply to any problem that was caused by the use of unauthorized
quality please continue to replace consumed ink cartridges with only Genuine Brother
Branded Supplies.
If the INK EMPTY message is on the display after you have installed ink
Note
cartridges, check that the ink cartridges are installed correctly.
If you still cannot solve a problem with your MFC, call Brother Customer
Service (See Brother Numbers, page i).
23 - 19 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
S
Specifications
S
Product Description
The MFC-3200C is a 5 in 1 Multi-Function Center: Color Printer, Color Copier
(single copies), Color Scanner, Plain Paper Fax, and PC FAX (via your PC).
Fax
Compatibility
Coding System
Modem Speed
ITU-T Group 3
MH/MR/MMR/JPEG
33600-2400 bps
Automatic Fallback
Cut Sheet Size
Min. 3.5" (W) × 5.0" (L)
Max. 8.5" (W) × 14.0" (L)
Scanning Width
Printing Width
8.2 inches (208 mm)
8 inches (203.2 mm)
Automatic Document Feeder (ADF) up to 20 sheets (20 lbs.)
Paper Tray
Printer Type
Gray Scale
100 Sheets (20 lbs.)
Ink Jet
256 levels (Error Diffusion)
LCD, 16 characters
Standard, Sequential
Display
Polling Types
Contrast Control
Automatic/Super Light/Super Dark
(manual setting)
Resolution
• Horizontal 203 dot/inch (8 dot/mm) (Black/Color)
• Vertical Standard — 98 line/inch (Black)
(3.85 line/mm)
— 196 line/inch (Color)
(7.7 line/mm)
— 196 line/inch (Black/Color)
(7.7 line/mm)
— 196 line/inch (Black)
(7.7 line/mm)
Fine
Photo
Superfine — 392 line/inch (Black)
(15.4 line/mm)
Memory Capacity
8 MB (up to 480 pages)*
* “Pages” refers to the “Brother Standard Chart No.1” (a typical business
letter, Standard resolution, MMR code). Specifications and printed materials
are subject to change without prior notice.
S P E C I F I C A T I O N S
S - 1
One Touch Dial
Speed Dial
8 stations
100 stations
Automatic Redial
Auto Answer
3 times at 5 minute intervals
0, 1, 2, 3 or 4 rings
Public switched telephone network
Communication Source
Operating Environment 50–95° F (10–35° C)
Best Print Quality
Power Source
68–91° F (20–33° C)
120V AC 50/60Hz
(USA, Canadian Version Only)
Power Consumption
Dimensions (WxDxH)*
Weight*
Standby: under 7 watts
Peak: under 35 watts
19.1 × 13.5 × 8.5 (inches)
486 × 342 × 217 (mm)
14.3 lb./6.5 kg
* The ADF Document Support, Paper Support, ADF Document Output
Support and Output Paper Support are not included.
Printer
Printing
Print Method
Resolution
Piezo with 75 × 4 nozzles
2400 × 1200 dots per inch (DPI)
1200 × 1200 dots per inch (DPI)
600 × 600 dots per inch (DPI)
600 × 300 dots per inch (DPI)
600 × 150 dots per inch (DPI)
Print Speed
up to 10 pages/minute (Mono)
up to 8 pages/minute (Color)
Print Width
8 inches (203.2 mm)
35
Disk-Based Fonts
Controller
USB Interface
A Standard Universal Serial Bus cable that is no
longer than 6 feet (1.8 m)
To meet FCC emission requirements for the MFC, you must attach the included
filter core and cable tie to a USB cable (USB cable not included).
Note
S - 2
S P E C I F I C A T I O N S
Computer Requirements
Minimum System Requirements
Computer Platform
Processor
Minimum Recommended Available Hard
& Operating System Version
Minimum Speed
RAM
24MB
32MB
RAM
32MB
64MB
Disk Space
98, 98SE
Pentium 75MHz
Pentium 150MHz
Pentium 133MHz
Pentium 233MHz
Windows®
Operating
Systems
Me
80MB
2000 Professional
64MB
128MB
XP
240MB
OS 8.5 (Printing and PC FAX Send)
Apple
iMac /iBook
G3/G4 Operating
Systems
All base models
meet minimun
requirements
TM
TM
32MB
64MB
/
OS 8.6 – 9.2
(Printing, Scanning and PC FAX Send)
50MB
Mac OS X v.10.1 (Printing Only)
128MB
160MB
NOTE:
All registered trademarks referenced herein are the property of their respective companies.
Print Media
Paper Input
Automatic loading from the Paper Tray
Paper type:
Plain paper, inkjet paper (coated paper),
glossy paper, transparencies and envelopes
Paper size:
A4, Letter, Legal, A5, Executive, envelopes
(COM-10, DL, C5, Monarch), Postcard,
Index card.
Width
Length
Weight
3.5–8.5" (89–216 mm)
5–14" (127–356 mm)
17–32 lb. (64–120 g/m2)
Thickness 0.003-0.006" (0.08-0.15 mm)
envelopes: up to 0.02" (0.52 mm)
postcard: up to 0.009" (0.23 mm)
glossy paper: up to 0.007" (0.18 mm)
Maximum paper tray capacity: Approx. 100
sheets of 20 lb. (75 g/m2) plain paper.
Paper Output
Approximately 50 sheets of plain paper
(Face up print delivery to the output paper
support)
We recommend that you remove each sheet
immediately from the output paper support to
prevent a paper jam or curled pages.
S P E C I F I C A T I O N S
S - 3
Consumable Items
Ink
Black and 3 individual color ink cartridges
separate from the print head.
Service Life of Ink
Cartridge
Approximately 950 page/Black cartridge at 5%
coverage with 600 × 150 dpi resolution (Draft).
Approximately 450 page/Color cartridge at 5%
coverage with 600 × 150 dpi resolution (Draft).
These numbers are based on consecutive
printing; the numbers will vary based on print
frequency and number of pages.
Note
The MFC periodically cleans the print head to
maintain print quality. This process consumes a
small amount of ink.
S - 4
S P E C I F I C A T I O N S
G
Glossary
ADF (Automatic Document Feeder) Refers to the number of pages that can be placed in the
document feeder and fed one at a time automatically.
Auto Dial List A listing of names and numbers stored in Speed Dial memory, in numerical order.
Automatic E-Mail Printing Software application that automatically prints incoming e-mail
messages on the MFC (on the CD-ROM).
automatic fax transmission Sending a fax without picking up the handset of an external
phone.
Automatic Redial A feature that enables your MFC to redial the last fax number if the original
fax did not go through because the line was busy or there was no answer.
Backup Print Your MFC prints a copy of every fax that is received and stored in memory. This
is a safety feature so you will not lose messages during a power failure.
Batch Transmission As a cost savings feature, all delayed faxes to the same fax number will
be sent as one transmission.
beeper The sound the keys make when they are pressed, an error occurs or a document has been
received or transmitted.
beeper volume Volume setting for the beep when you press a key or make an error.
Brightness Changing the Brightness makes the whole image lighter or darker.
Broadcasting (Not Available for Color Faxes) The ability to send the same fax message to
more than one location.
Caller ID A service purchased from the telephone company that lets you see the number (or
name) of the party calling you.
cancel job You can cancel a programmed job, like Delayed Fax or Polling.
CNG tones The special tones (beeps) sent by fax machines during automatic transmission to
tell the receiving machine that they are a from fax machine.
communication error (or Comm. Error) An error during fax sending or receiving, usually
caused by line noise or static.
Coding Method Method of coding the information contained in a document. All fax machines
must use a minimum standard of Modified Huffman (MH). Your fax machine is capable of
greater compression methods, Modified Read (MR) and Modified Modified Read (MMR), if
the receiving machine has the same capability.
Compatibility Group The ability of one fax unit to communicate with another. Compatibility
is assured between ITU-T Groups.
Contrast Setting to compensate for dark or light documents, by lightening dark originals or
darkening light originals.
Cover Page Prints a page at the other party’s fax machine that contains the sender and
recipient’s name and fax number, number of pages and comment. You can generate an
electronic cover page at the other end with pre-programmed information from memory or you
can print a sample cover page to fax with your original.
G L O S S A R Y
G - 1
Cover Page Message The comment that is on the Cover Page. This is a programmable
feature.
Delayed Fax (Not Available for Color Faxes) Sends your faxes at a later time that day.
Distinctive Ring A service purchased from the Telephone Company that provides another
phone number on an existing phone line. The Brother MFC uses the new number to simulate
a dedicated fax line.
Dual Access (Not Available for Color Faxes) Your MFC can scan outgoing faxes or scheduled
jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax.
Easy Receive Enables your MFC to respond to CNG tones if you interrupt a fax call by
answering it.
ECM (Error Correction Mode) Detects errors during fax transmission and resends the
page(s) of the document that had an error.
E-Mail Printing Software application that automatically retrieves your e-mail messages from
your POP3 server and prints them on your MFC.
Electronic Cover Page A preprogrammed cover page that is transmitted from the MFC’s
memory, eliminating the need for creating cover pages manually.
extension phone A telephone on the fax number that is plugged into a separate wall jack.
external phone A TAD (telephone answering device) or telephone that is plugged into the
EXT jack of your MFC.
Fax Activity Report Lists information about the last 200 incoming and outgoing faxes. TX
means Transmit. RX means Receive.
Fax Forwarding (Not Available for Color Faxes) Sends a fax received in memory to another
preprogrammed fax number.
Fax Storage (Not Available for Color Faxes) You can print stored faxes later, or retrieve them
from another location using Fax Forwarding, Paging, or Remote Retrieval operations.
fax tones The signals sent by sending and receiving fax machines while communicating
information.
Fine resolution 196 × 203 dpi. It is used for small print and graphs.
gray scale The shades of gray available for copying and faxing photographs.
Group number A combination of One Touch and Speed Dial numbers that are stored on a One
Touch key or Speed Dial location for Broadcasting.
Ink button Cleans the print head and/or resets the ink dot counter after replacing an ink cartridge.
Interval The preprogrammed time period between automatically printed Activity Reports. You
can print Activity Reports on demand without interrupting this cycle.
LCD (liquid crystal display) The display screen on the MFC that shows interactive messages
during On-Screen Programming. The LCD shows the date and time while the machine is idle.
manual fax When you lift the handset of your external telephone so you can hear the receiving
fax machine answer before you press Start to begin transmission.
Menu Mode The programming mode for changing the settings for your MFC.
Multi-Function Link® Pro Suite Software application Turns your MFC into a printer and
a scanner and enables PC faxing using the MFC.
G - 2
G L O S S A R Y
Next Fax Reservation Dual Access accepts the next original in the ADF for real–time
transmission while the Memory is full.
OCR (optical character recognition) The bundled ScanSoft™ TextBridge® software
application converts an image of text to text you can edit.
One Touch Keys on the MFC control panel where you can store numbers for easy dialing.
Out of Paper Reception Receives faxes into the MFC’s memory when the machine is out of
paper.
Overseas mode Makes temporary changes to the fax tones to accommodate noise and static
on overseas phone lines.
Paging Feature enables your MFC to call your pager when a fax is received into its memory.
Pause Allows you to place one or more 3.5 second delays in the dialing sequence of stored One
Touch and Speed Dial numbers.
Photo resolution (Not Available for Color Faxes) Varying shades of gray provide the best
representation of photographs.
Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages.
printer alarm Audible alarm when the printer is not able to print.
Pulse (For Canada only) A form of rotary dialing on a telephone line.
Real Time Transmission When memory is full, you can send documents in real time.
Reduction reduces the size of incoming faxes.
remaining jobs You can check which jobs are waiting in memory and cancel jobs individually.
Remote Activation allows you to transfer a fax call, answered at an extension phone, to the
MFC.
Remote Retrieval Access Code The four-digit code (159 ) that allows you to call and
access your MFC from a remote location.
Resolution The number of vertical and horizontal lines per inch. See: Standard, Fine, Super
Fine and Photo.
Ring Delay The number of rings before the MFC answers in FAX ONLY and FAX/TEL
modes.
Ring Volume Volume setting for the MFC’s ring.
scanning The process of sending an electronic image of an original paper document into your
computer.
ScanSoft™ PaperPort® for Brother A document management application that enables you
to view incoming faxes and scanned documents.
Speaker Volume You can set the volume when your MFC is on Hook/Hold.
Speed Dial A preprogrammed number for easy dialing. You must press the Search/Speed
Dial button and then #, two digit code to start the dialing process.
Standard resolution 98 × 203 dpi. Use it for regular size text and quickest transmission.
Station ID The stored information that appears on the top of faxed pages. It includes the
sender’s name and fax number.
G L O S S A R Y
G - 3
Super Fine resolution (Not Available for Color Faxes) 392 × 203 dpi. It is best for very small
print and line art.
TAD (telephone answering device) You can connect an external TAD to the EXT. jack of
the MFC for TAD: ANSWER MACH. mode.
temporary settings You can select certain options for the next fax transmission or copy you
make without changing the default settings.
Tone The telephone line mode that is used for dialing with Touch Tone telephones.
transmission The process of sending documents over the phone lines from your MFC to the
receiving fax machine.
Transmission Verification Report A listing of each transmission that shows its date, time,
and number of pages. OK means delivered; NG means failed.
User Settings List A printed report that shows the current settings of your MFC.
G - 4
G L O S S A R Y
Index
assembly ...............................................2-3
loading paper .....................................2-8
output paper support .........................2-6
paper support .....................................2-5
automatic
cleaning
cycle ................................................2-12
print head .......................................23-10
copy
custom comments ..............................7-7
for all faxes ........................................7-8
for next fax only ................................7-8
printed form .......................................7-9
credit card numbers ...............................8-6
custom telephone features ......... 2-18, 23-8
Customer Service ......................................i
dialing ....................................... 8-4, 8-5
fax receive .........................................6-1
fax redial ...........................................7-4
transmission ......................................7-3
Brother
Brother numbers ....................................i
Customer Service ..................................i
fax back system ....................................ii
Frequently Asked Questions (FAQs) ....i
test sheet, sending .............................1-2
Brother Control Center
using and configurating .... 15-2 to 15-14
Delayed Fax ........................................7-10
dialing
automatic fax redial ...........................7-4
Groups ...............................................8-6
One Touch numbers ..........................8-5
Search ................................................8-4
Speed Dial numbers ..........................8-5
C
CALL PICKUP .....................................9-3
Caller ID ....................................... 9-3, 9-4
canceling
Fax Forwarding ...............................10-4
fax jobs in memory ...........................6-7
jobs awaiting redial ...........................7-6
I N D E X
I - 1
document
cover page ..................................... 7-7
Fax Forwarding .................................. 10-1
FAX/TEL receive mode ....................... 6-3
answering voice calls ....................... 6-5
double-ringing (voice calls) ............. 6-3
receiving faxes ................................. 6-3
FCC notices ........................................ 22-1
jam ...................................................23-3
size and resolution .............................7-1
drivers
printer ..............................................14-1
TWAIN Compliant .........................17-1
Dual Access ..........................................7-4
Easy Receive .........................................6-3
INK EMPTY ...................................2-12
OUT OF MEMORY .......................23-2
while scanning a document
.............................. 7-4, 12-2
extension telephone, using ....................6-5
external telephone ...............................2-13
cordless ................................... 2-13, 6-5
external two-line TAD ........................2-16
fax
codes
difficulties ...................................23-7
Polling ...........................................6-6
reducing to fit on paper .................6-4
retrieving from a remote site .......10-5
Ring Delay, setting ........................6-2
sending
Hearing aid compatible ............... 5-6, 22-1
Importing .......................................... 17-14
ink cartridges ............ 2-1, 2-10, 2-11, 2-12
installing ........................................... 2-9
replacing ....................................... 23-17
Ink Dot Counter ............................... 23-17
ink management ........................ 1-3, 23-10
automatic fax redial .......................7-4
automatic transmission ..................7-3
I - 2
I N D E X
Paper Tray .............................................2-5
PaperPort (6.5)
uninstall .........................................17-11
PaperPort (8.0)
difficulties .......................................23-7
fax from memory ..............................6-6
specifications .................................... S-2
convert to RJ11 wall jack ................2-16
EXT. jack
external telephone .......................2-13
TAD (answering machine) ..........2-13
two-line telephone or TAD .........2-16
triplex adapter .................................2-16
iBook™ ................................................21-1
manual
dialing ...............................................8-4
fax receive .........................................6-1
transmission ......................................7-3
Menu mode ...........................................4-1
programming at-a-glance ..................4-1
multi-line connections (PBX) .............2-17
One Touch numbers
accessing with Shift key ....................8-1
changing ............................................8-2
dialing ...............................................8-5
storing ...............................................8-1
Options key (copying) .............. 12-2, 12-3
OUT OF AREA ....................................9-3
packing list ............................................2-1
Paging ....................................... 10-1, 10-2
programming your pager number ...10-1
paper
capacity .............................................3-2
jam ...................................................23-4
size ....................................................5-1
FAX ONLY .......................................6-1
FAX/TEL ..........................................6-1
MANUAL .........................................6-1
TAD
ANSWER MACH. ........................6-1
Redial/Pause .................................. 7-4, 8-7
I N D E X
I - 3
Remote Setup ......................................18-1
Reports ................................................11-1
resolution
fax (standard, Fine, SuperFine, Photo,
color fax) .......................................... S-1
setting for the next fax ......................7-3
if you are having difficulty with ..... 23-7
incoming calls ............................. 23-8
printer ......................................... 23-8
printing or receiving faxes .......... 23-7
sending faxes .............................. 23-8
U
Scanning into PC
Using the Options Key ....................... 12-3
ScanSoft™ PaperPort® 8.0 ............17-15
FAX/TEL (double-ring) ................... 6-3
.......................................................17-18
beeper ............................................... 5-4
amplify (for hearing-impaired) ..... 5-6
speaker .............................................. 5-5
Secure Feed .........................................23-4
Setup
date and time .....................................5-2
software
Brother Control Center ....................15-1
ScanSoft™ Paper Port® .................17-11
special characters ..................................5-3
Speed Dial
W
Warranties .............................................. iii
Canada .................................................vi
Notice – Disclaimer ............................ iii
World Wide Web ......................................i
changing ............................................8-2
dialing ...............................................8-5
storing ...............................................8-2
Receive Mode ...................................6-1
recording outgoing message ............2-15
two-line TAD ..................................2-16
text, entering ................................. 5-3, 5-4
TextBridge® OCR .............................17-11
Tone signals on Pulse line ....................8-8
Transmission Verification Report .......11-2
I - 4
I N D E X
Remote Retrieval Access Card
If you plan to receive fax messages while away from your machine, carrying the
Remote Retrieval Access Card printed below will serve as a convenient
reminder of the retrieval procedures. Simply cut out the card and fold it to fit
your wallet or organizer. Keeping it handy will help you derive the full benefit
of your machine’s forwarding, paging and remote retrieval features.
ADR
C
CSE
A
TIREVAL
R
MTOE
1
2
3
4
5
6
R
Fold
Fold
R E M O T E R E T R I E V A L A C C E S S C A R D
R - 1
4
3
2
1
Fold
Fold
R - 2
R E M O T E R E T R I E V A L A C C E S S C A R D
EQUIPMENT ATTACHMENT LIMITATIONS
(Canada only)
NOTICE
This equipment meets the applicable Industry Canada Terminal
Equipment Technical Specifications. This is confirmed by the
registration number. The abbreviation, IC, before the registration
number signifies that registration was performed based on a
Declaration of Conformity indicating that Industry Canada technical
specifications were met. It does not imply that Industry Canada
approved the equipment.
NOTICE
The Ringer Equivalence Number (REN) for this terminal equipment is
0.4. The REN assigned to each terminal equipment provides an
indication of the maximum number of terminals allowed to be
connected to a telephone interface. The termination on an interface
may consist of any combination of devices subject only to the
requirement that the sum of the Ringer Equivalence Numbers of all the
devices does not exceed five.
®
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807–0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, CANADA H9B 3H6
Visit us on the World Wide Web
These machines are made for use in the USA and CANADA only. We cannot recommend
using them overseas because it may violate the Telecommunications Regulations of that
country and the power requirements of your multi-function center may not be compatible
with the power available in foreign countries. Using USA or CANADA models overseas is
at your own risk and may void your warranty.
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