MFC-3100C
®
version B
Brother Numbers
IMPORTANT
For technical and operational assistance, you must call the country where you
purchased the MFC. Calls must be made from within that country.
Brother fax-back system
Brother Customer Service has installed an easy-to-use fax-back system, so you
can get instant answers to common technical questions and product information
for all Brother products. This system is available 24 hours a day, 7 days a week.
You can use the system to send faxes to any fax machine, not just the one from
which you are calling.
If you can’t resolve a difficulty with your MFC using this manual, call our fax-
back system and follow the voice prompts to receive faxed instructions about
using the system and an index of fax-back subjects.
In USA:
1-800-521-2846
In Canada:
1-800-681-9838
1-514-685-5381 In Montreal
(For USA only) The Brother fax-back system number has been preprogrammed
on Speed Dial 01.
Frequently Asked Questions (FAQs)
The Brother Solutions Center is our one-stop resource for all your Fax Machine/
Multi-Function Center needs. You can download the latest software and
utilities, read FAQs and troubleshooting tips, and go to the “Solutions” section
to learn how to get the most from your Brother product. Visit us at:
http://solutions.brother.com
You can check here for Brother Printer Driver updates.
For Customer Service
In USA:
1-800-284-4329 (voice)
1-908-575-8790 (fax)
1-800-284-3238 (TTY service for the hearing-impaired)
In Canada: 1-800-853-6660 (voice)
1-514-685-4898 (fax)
1-514-685-6464 (voice) In Montreal
Dealers/Service Centers (For USA Only)
For the name of a Brother authorized dealer or service center, call 1-800-284-4357.
Service Centers (For Canada Only)
For service center addresses in Canada, call 1-800-853-6660.
B R O T H E R N U M B E R S
i
Ordering Accessories and Supplies
IMPORTANT
For technical and operational assistance, you must call the country where you
purchased the MFC. Calls must be made from within that country.
For best quality results use only genuine Brother accessories, available at most
Brother retailers. If you cannot find the accessory you need and you have a Visa,
MasterCard, Discover, or American Express credit card, you can order
accessories directly from Brother. (In the USA, you can visit us online for a
complete selection of Brother accessories and supplies available for purchase.)
In USA:
1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
In Canada: 1-800-668-2768 (voice)
Description
Item
Ink Cartridge <black>
LC21BK
LC21C
Ink Cartridge <cyan>(blue)
Ink Cartridge <magenta>(red)
Ink Cartridge <yellow>
LC21M
LC21Y
QPD120
Power Protector for A/C Power and
Phone Line
Telephone Line Cord
Paper Wire Extension
Document Wire Extension
Document Support
Paper Tray
LG3077001
UU1309001
LE3305001
LE6396001
LE6398001
LE6485001
Card Stock Support
Owner’s Manual
LE6184001 (English for USA and
Canada)
LE6359001 (French for Canada)
Multi-Function Link® Pro Suite is NOT available on floppy disks.
Note
O R D E R I N G A C C E S S O R I E S A N D S U P P L I E S
ii
Notice – Disclaimer of Warranties
(For USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,
EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR)
MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING
WITHOUT LIMITATION THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,
REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT
WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,
RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS
TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS
NOT PERMITTED BY SOME STATES IN THE USA AND SOME
PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY
TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU
FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES
(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS
INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE)
ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE
EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE
USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE
EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL
OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT
APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY
TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER,
AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN
CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY
OR OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled
and published, covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to
change without notice.
Brother reserves the right to make changes without notice in the specifications
and materials contained herein and shall not be responsible for any damages
(including consequential) caused by reliance on the materials presented,
including but not limited to typographical and other errors relating to the
publication.
N O T I C E
–
D I S C L A I M E R O F W A R R A N T I E S
iii
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE
(For USA Only)
This warranty gives you certain rights
and you may also have other rights that
may vary from state to state.
This warranty is given only to the first
end-use purchaser of the accompanying
product (referred to in this warranty as
“this Product”).
What is covered: Brother warrants to
you for the Warranty Period that there are
no defects in the materials, workmanship
or Year 2000 compliance of this Product.
The “Warranty Period” is 1 year from the
date you purchased this product. The
“Warranty Period” for consumable items,
such as Print Heads, Toner, Drums, Ink
Cartridges, Print Cartridges, Refill
Ribbons, Therma PLUS Paper and
Thermal Paper, etc. is 90 days from the
date of purchase, or the rated life of the
Consumable item, whichever is shorter.
deliver or send the Product properly
packaged, freight prepaid, to the
Authorized Service Center together with
a photocopy of your bill of sale.
What Brother will do: Brother (or its
Authorized Service Center) will evaluate
your report of a possible defect to
determine whether a defect exists, and if
it does exist, Brother (or its Authorized
Service Center) will repair or (at Brother’s
option) replace the Product with
a
product that performs the same functions
and performs as well as the original
Product. Brother reserves the right to
supply refurbished or remanufactured
replacement parts provided that the
replacement parts conform to the
manufacturer’s specifications for new
products. The repaired or replacement
product will be returned to you at no cost.
Exchange Service:
When an exchange is authorized,
Brother will exchange your non-working
What is NOT covered: This warranty is
VOID -- that is, this Product has no
warranty -- if: (1) you did not purchase
this Product from an authorized Brother
reseller within the United States, (2) this
Product has been serviced, modified or
tampered with by anyone other than an
Authorized Service Representative of
Brother, (3) the serial number has been
modified, defaced or removed from this
Product, (4) this Product has been
product
with
a
refurbished
or
remanufactured product that conforms to
the manufacturer’s specifications for new
products.
The
refurbished
or
remanufactured Product you receive will
be covered by the balance of the limited
warranty period remaining on the original
Product, plus an additional thirty (30)
days. You will keep the replacement
Product that is sent to you and must
return (or be billed up to the cost of a new
product) your original non- working
product, which shall become the property
abused
or
damaged,
or
the
recommended monthly volume has been
exceeded, (5) non Brother®-brand or non
Brother approved parts, supplies, power
supplies or other accessories have been
used with this Product, or (6) this Product
has been transported without the proper
preparation and packaging.
of Brother.
Customer
You must call Brother
Service and if the
representative cannot correct the
product’s malfunction over the telephone
and you elect the exchange service, you
must provide information pertaining to
this Product and you must also provide a
valid major credit card number. Your
credit card will be charged up to the cost
of a new Product if: (i) you do not return
your original Product to Brother within
five (5) business days; (ii) the
malfunctions of your original Product are
not covered by the limited warranty; (iii)
the proper packaging instructions are not
followed and has caused damage to the
product;
What to do if you think your Product is
defective:
Call our Customer Service Hotline at
1-800-284-4329, or if you suspect a
defect in materials or workmanship in this
Product, you can report it to a Brother
Authorized Service Center. During the
Warranty Period, supply Brother’s
representative with a copy of your dated
bill of sale showing that this Product was
purchased within the United States. For
the name of your Brother Authorized
Service Center, call 1-800-521-2846.
After contacting the Brother Authorized
Service Center, you may be required to
M F C L I M I T E D W A R R A N T Y ( U S A )
iv
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE
(For USA Only)
or (iv) the warranty period on your
original Product has expired or has not
been sufficiently validated with a copy
of the proof of purchase (bill of sale).
This Limited Warranty (and Brother’s
obligation to you) may not be changed
in any way unless you and Brother sign
the same piece of paper in which we (1)
refer to this Product and your bill of sale
date, (2) describe the change to this
warranty and (3) agree to make that
change.
Product Support: Toll-free customer
service and technical support is
available for hardware operational
assistance at 1-800-284-4329. At any
time, free technical support in the form
of Frequently Asked Questions,
troubleshooting tips and service center
locator is available through our fax-back
system at 1-800-521-2846 or Brother’s
Internet Web Site (www.brother.com).
Now you can visit us on-line
(www.brothermall.com), your complete
source for genuine Brother Accessories
and Supplies.
The
Brother
Customer
Service
Representative will ship the exchange
Product via next business day delivery
courier service, with return instructions
and prepaid return air bill. Follow the
return instructions. You must return the
original Product in the same shipping
carton in which the exchanged Product
was received and include a copy of
proof of purchase (bill of sale). Retain
your original accessory items and a
copy of the return air bill, signed by the
courier.
Limitations:
Repair or replacement as described
above is your sole and exclusive (that
is, your only) remedy if this Product is
defective. Brother is not responsible for
damage to or loss of any equipment,
media, programs or data related to the
use of this Product. Except for that
repair or replacement, Brother shall not
be liable for any direct, indirect,
incidental or consequential damages or
specific relief. Because some states do
not allow the exclusion or limitation of
consequential or incidental damages,
the above limitation may not apply to
you.
BROTHER INTERNATIONAL CORPORATION
100 SOMERSET CORPORATE BLVD.
BRIDGEWATER, NEW JERSEY 08807-0911
Please record your model and serial
numbers and your date and location of
Purchase below for your records. Keep
this information with your proof of
purchase (bill of sale) in case your
Product is lost, stolen or requires
service.
Model # _______________________
Serial #________________________
Date of purchase: _______________
Store where purchased:___________
Location of store: ________________
THIS WARRANTY IS GIVEN IN LIEU
OF ALL OTHER WARRANTIES,
WRITTEN OR ORAL, WHETHER
EXPRESSED BY AFFIRMATION,
PROMISE,
DESCRIPTION,
DRAWING, MODEL OR SAMPLE.
ANY AND ALL WARRANTIES OTHER
Important: We recommend that you
keep all original packing materials, in
the event that you ship this product.
THAN
THIS
ONE,
WHETHER
EXPRESS OR IMPLIED, INCLUDING
IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS
FOR A PARTICULAR PURPOSE, ARE
HEREBY DISCLAIMED.
This Limited Warranty is the only
warranty that Brother is giving for this
Product. It is the final expression and
the exclusive and only statement of
Brother’s obligations to you. It replaces
all other agreements and under-
standings that you may have with
Brother or its representatives.
M F C L I M I T E D W A R R A N T Y ( U S A )
v
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE
LIMITED WARRANTY
(For Canada Only)
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service
Centers, will repair this MFC/Facsimile machine free of charge if defective in material or
workmanship. This Limited Warranty does not include cleaning, consumables
(including, without limitation, print cartridges, print head, toner and drum) or damage
caused by accident, neglect, misuse or improper installation or operation, any damage
caused from service, maintenance, modifications, or tampering by anyone other than a
Brother Authorized Service Representative, or from the use of supplies or consumable
items that are non-Brother products. Operation of the MFC/Facsimile machine in excess
of the specifications or with the Serial Number or Rating Label removed shall be
deemed abuse and all repairs thereafter shall be the sole liability of the end-user/
purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be
delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized
Service Center, together with your Proof of Purchase in the form of a Sales Receipt.
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on
applicable models) during shipping will cause severe damage to the MFC/Facsimile and
will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your
print head resulting from packing without the ink cartridges will VOID your warranty.
(Refer to your Operation Manual for proper packaging.)
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO
THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY
WAIVED.
No oral or written information, advice or representation provided by Brother, its
Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create
another warranty or modify this warranty. This warranty states Brother’s entire liability
and your exclusive remedy against Brother for any failure of the MFC/Facsimile
machine to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of
this MFC/Facsimile machine shall be liable for any indirect, incidental, special,
consequential, exemplary, or punitive damages, including lost profits, arising from the
use of or inability to use the product, even if advised by the end user/purchaser of the
possibility of such damages. Since some Provinces do not allow the above limitation of
liability, such limitation may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights
which vary from Providence to Providence.
Warranty Service is available at Brother Authorized Service Centers throughout
Canada. For Technical Support or for the name and location of your nearest
Authorized Service Center call 1-800-853-6660. Within Montreal, please call 685-6464.
Internet support: [email protected] or browse
Brother’s Web Site: www.brother.com
Brother International Corporation (Canada) Ltd.
1 Rue Hôtel de Ville
Dollard-Des-Ormeaux, QC H9B 3H6
L I M I T E D W A R R A N T Y ( C A N A D A )
vi
Quick Reference Guide
Sending Black & White
Faxes
Storing Numbers
Storing Speed Dial Numbers
Automatic Transmission
1
2
Press Menu/Set, 2, 3, 1.
1
2
3
Place the original face down in the
ADF.
Enter a two-digit Speed Dial
number, and then press Menu/Set.
Enter the fax number using Speed
Dial, Search or the dial pad.
3
4
5
Enter a number (up to 20 digits),
and then press Menu/Set.
Press Black Fax Start.
Enter a name (or leave it blank),
and then press Menu/Set.
Real Time Transmission
You can send faxes in real time.
Press Stop/Exit.
1
Place the original face down in the
ADF.
Dialing Operations
Speed Dialing
2
3
Press Menu/Set, 2, 2, 5.
1
2
Place the original face down in the
ADF.
or
Press
to select ON, and then
Press Search/Speed Dial, press
#, and then press the two-digit
Speed Dial number.
press Menu/Set—OR—For the
or
next transmission only, press
3
Press Black Fax Start.
to select NEXT FAX ONLY, and
then press Menu/Set.
Search/Speed Dial
or
4
5
For the next fax only, press
to
1
2
Place the original face down in the
ADF.
select ON, and then press
Menu/Set.
Press Search/Speed Dial, and
then enter the first letter of the
name you’re looking for.
Press 1 to select additional settings
—OR—Press 2 to fax.
6
7
Enter the fax number.
3
4
Press
or
to search the
Press Black Fax Start.
memory.
Press Black Fax Start.
Receiving Faxes
Select Receive Mode
Press Receive Mode to select
FAX ONLY, EXT. TEL/TAD or
MANUAL
.
vii
Making Copies
Making a Single Copy
1
2
Place the original face down in the
ADF.
Press Black Copy or Color Copy
.
Making Multiple Copies
(For Black and White Copies)
1
2
3
Place the original face down in the
ADF.
Use the dial pad to enter the number
of copies you want (up to 99).
Press Black Copy.
Brother fax-back system :
In USA:
1-800-521-2846
In Canada: 1-800-681-9838
1-514-685-5381
(in Montreal)
Brother Global Web Site :
http://www.brother.com
Frequently Asked Questions
(FAQs) and Product Support :
http://solutions.brother.com
Brother Accessories & Supplies:
In USA:
1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
In Canada: 1-800-668-2768 (voice)
viii
Table of Contents
Introduction..................................................................................... 1-1
Loading Paper in the Multi-Purpose Sheet Feeder
Connecting an External Telephone
Installing MFC, External Two-Line TAD and
ix
Printing a Reduced Incoming Document
What Does Your Telephone Company’s
Delayed Batch Transmission
xi
Setting Up Polled Transmit
xii
xiii
xiv
(For Windows® Only) ................................................................... 15-1
Using ScanSoft™ TextBridge® OCR
xv
xvi
To Install Automatic E-mail Printing
G3, G4 or iMac™/iBook™........................................................... 18-1
Set Up Your USB-Equipped Apple® Macintosh®
Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1........................................ 18-1
Scanning a Document into Your Macintosh G3, G4 or
Federal Communications Commission (FCC)
Industry Canada Compliance Statement
International ENERGY STAR® Compliance
xvii
Fax.............................................................................................. S-1
Printer......................................................................................... S-2
Index..................................................................................................I-1
xviii
xix
1
Introduction
1
Using This Manual
Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC
has been designed to be simple to use, with LCD screen prompts to guide you
through programming your machine. However, you can use your MFC to its
fullest potential by taking a few minutes to read this manual.
Additionally, your MFC has a Reports key. Press Reports and 1 to print a
list of basic operational steps.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You
will be able to find information about a specific feature or operation by checking
the Index in the back of this manual.
Conventions Used in this Manual
Throughout this manual you’ll see special symbols alerting you to important
information, warnings, and actions to perform. For clarification, and to help you
choose the correct key presses, we’ve added illustrations of some of the LCD
messages.
boldface
Bold typeface identifies a specific key on the MFC control panel.
italics
Italics typeface emphasize an important point, or refer you to related
topic.
bubble dot
Bubble Dot typeface identifies the messages on the LCD of the
MFC.
Warnings detail precautions you must take to avoid possible
personal injury.
Cautions specify procedures you must follow or avoid to prevent
possible damage to the MFC.
Notes tell you the proper response for a situation that may
occur.
Note
FYI tips provide details about how the current operation
interacts with other features.
Improper Setup alerts you to devices and procedures that are
not compatible with the MFC.
1 - 1
I N T R O D U C T I O N
Test Sheet Procedure and Product Registration
(For USA Only)
After programming your Station ID, please fill out the TEST SHEET included
with your MFC and then fax it to Brother’s Automated Fax Response System as
your first transmission. This will verify that your MFC is properly installed.
To receive a response, be sure to set up your Station ID.
In USA:
1-877-268-9575
When your TEST SHEET is received, a Confirmation Sheet and Product
Registration form will be sent back to your machine. Please fill out the form and
return it to complete your registration.
To Complete Your Registration On-Line
1
2
Insert the MFL Pro Suite CD-ROM into your CD-ROM drive.
Click On-Line Registration to register your product from the main menu.
I N T R O D U C T I O N
1 - 2
MFC-3100C Control Panel Overview
2
1
11
10
3
4
5
6
8
9
7
Liquid Crystal Display (LCD)
1
Copy Keys:
(For the Next Copy Only)
Options
You can quickly and easily select
temporary settings (for the next
copy only).
5
The LCD displays messages to
help you set up and operate your
MFC.
Reports
2
3
Accesses the Reports menu so
you can select a report to print:
Help List, Auto Dial, Fax Activity,
Transmission Verification, User
Settings.
Quality
Use this key to temporarily
change the quality for Copy.
Color Copy
Makes a full-color copy.
Black Copy
Makes a black-and-white copy.
Scan to
Lets you scan the next original
into your computer and select the
type of destination: word
processing, glaphics or E-mail
application.
6
Redial/Pause
Redials the last number called.
Also inserts a pause in auto dial
numbers.
Ink
4
Cleans the ink print heads and
replaces an ink cartridge.
1 - 3
I N T R O D U C T I O N
Dial Pad
Navigation Keys:
7
10
Use to dial phone and fax
numbers and as a keyboard for
entering information into the
MFC. (For Canada Only): the #
key lets you switch the dialing
type during a telephone call from
PULSE to TONE.
Menu/Set
Lets you access the Menu and
Programming mode, and stores
your settings in the MFC.
or
Press to scroll forward or
backward while setting a menu
selection.
Search/Speed Dial
8
9
Lets you look up numbers stored
in the dialing memory. Also lets
you dial stored phone numbers by
pressing # and a two-digit
number.
Also, you can use these keys to
do an alphabetical search for the
names of stored numbers.
Fax Keys:
Color Fax Start
or
Starts sending a color fax.
Volume
Black Fax Start
Starts sending a black and white
fax.
Press to scroll through the menus
and options.
Fax Resolution
Sets the resolution when you send
a fax.
When the machine is idle, you
can press these keys to adjust the
ring volume.
Receive Mode
Use to select how the MFC will
handle incoming calls.
Stop/Exit
11
Stops a fax, cancels an operation,
or exits from the Menu. Also, lets
you clear data remaining in the
printer memory.
I N T R O D U C T I O N
1 - 4
About Fax Machines
If you’re a first-time MFC user, fax operation might seem a little mysterious.
Soon, you’ll recognize the unusual fax tones on your phone line, and be able to
send and receive faxes easily.
Custom Features
Do You Have Voice Mail on the Phone Line?
If you have Voice Mail on the phone line on which you will install your new
MFC, there is a strong possibility that Voice Mail and the MFC will conflict
with each other while receiving incoming calls.
Why Should There Be Trouble?
Since both MFCs and Voice Mail pick up the line at the number of rings you
have set, each of them has the ability to keep the other from receiving calls. For
example, if your Voice Mail is set to answer after two rings and your MFC is set
to answer after four, your Voice Mail will keep your MFC from receiving faxes.
If you set Voice Mail and the Brother machine to answer at the same number of
rings, there is no way of knowing which one will answer first. It is important to
remember that neither Voice Mail nor the MFC can pass the call back to the
other after the call has been answered.
How Can You Avoid Possible Problems?
A very good way to avoid problems like the one mentioned previously is to get
a second phone number on your present phone line. Many people with Voice
Mail opt for this choice, which is called “Distinctive Ring”, and they are very
Another way to avoid possible problem is to replace your Voice Mail with an
answering machine. Your Brother MFC is designed to work in tandem with an
Fax Tones and Handshake
When someone is sending a fax, the MFC sends fax calling tones (CNG tones)
— soft, intermittent beeps at 4-second intervals. You’ll hear them after you dial
and press Black Fax Start; they continue for about 60 seconds after dialing.
During that time, the sending machine must begin the “handshake” with the
receiving machine. Each time you use automatic procedures to send a fax, you
are sending CNG tones over the phone line. You’ll soon learn to listen for these
soft beeps each time you answer a phone on your fax line, so you can know if
you are receiving a fax message.
1 - 5
I N T R O D U C T I O N
The receiving fax responds with fax receiving tones—loud, chirping sounds. A
receiving fax chirps for about 40 seconds over the phone line, and the LCD
shows RECEIVING. If your MFC is set to the FAX mode, it will answer every
call automatically with fax receiving tones. Even if the other party hangs up,
your MFC continues to send the “chirps” for about 40 seconds, and the LCD
continues to display RECEIVING. To cancel the receiving mode, press
Stop/Exit.
The fax “handshake” is the time in which the sending machine’s CNG tones and
the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds,
so the machines can understand how each is sending and receiving the fax. The
handshake cannot begin until the call is answered, and the CNG tones only last
for about 60 seconds after the number is dialed. Therefore, it’s important for the
receiving machine to answer the call in as few rings as possible.
When you have an external telephone answering device (TAD) on your fax
line, your TAD will determine the number of rings before the call is answered.
Pay special attention to the directions chapter for connecting a TAD to your
Note
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the MFC to check the integrity
of a fax transmission while it is in progress. ECM transmissions are possible
only between machines that both have the ECM feature. If they do, you may
send and receive fax messages that are continuously checked for their integrity.
Sufficient memory must be available in your MFC for this feature to work.
I N T R O D U C T I O N
1 - 6
2
Assembly and Connections
2
Packing List
Make sure you have the following items:
Ink Cartridges
For USB Cable
Document Support
Cable Tie
Paper Wire
Extension
For Bi-directional
IEEE 1284
Telephone
Line Cord
Card Stock
Support
Software
License
Agreement
Document Wire
Extension
Paper Tray
Accessory
Order Form
Test Sheet
Owner’s
Manual
(For USA Only)
CD-ROM
Quick Setup Guide
Caution
Do NOT throw away the filter cores and cable ties by accident. You will need
them to meet FCC Emission Requirements when you connect the MFC to your
computer using a USB cable or a bi-directional IEEE-1284 compliant parallel
cable.
If an item is missing, call Brother Customer Service at 1-800-284-4329 (in
Note
Whenever you transport the MFC, use the packing materials that came with
your MFC. If you do not pack the MFC correctly, you may void your warranty.
2 - 1
A S S E M B L Y A N D C O N N E C T I O N S
Choosing a Location
Place your MFC on a flat, stable surface, such as a desk. Select a place that is
free of vibration and shocks. Locate the MFC near a telephone jack and a
standard, grounded power outlet. Choose a location where the temperature
remains between 50°F and 95°F (10°–35°C).
Avoid placing your MFC in a high-traffic area. Do not place near heaters, air
conditioners, water, chemicals, or refrigerators. Do not expose the MFC to
direct sunlight, excessive heat, moisture, or dust. Do not connect your MFC to
electrical outlets controlled by wall switches or automatic timers. Disruption of
power can wipe out information in the MFC’s memory. Do not connect your
MFC to electrical outlets on the same circuit as large appliances or other
equipment that might disrupt the power supply. Avoid interference sources,
such as speakers or the base units of cordless phones.
NO ! NO !
NO !
WARNING
I Never install telephone wiring during a lightning storm.
I We recommend that this product be used with a surge protection device to protect the
product against lightning storms.
I Never install a telephone jack in a wet location unless the jack is specifically designed
for a wet location.
I Never touch telephone wires or terminals that are not insulated unless the telephone
line has been disconnected at the network interface.
I Use caution when installing or modifying telephone lines.
I Avoid using a telephone (other than a cordless type) during an electrical storm. There
may be a remote risk of electric shock from lightning.
I Do not use the telephone to report a gas leak in the vicinity of the leak.
I For PLUG CABLE EQUIPMENT, the socket-outlet should be installed near the
equipment and should be easily accessible.
I To reduce the risk of shock or fire, use only a No. 26 AWG or larger
telecommunications line cord.
A S S E M B L Y A N D C O N N E C T I O N S
2 - 2
Assembly
Removing the Protective Yellow Bar
1
Open the control panel
cover by pulling it
Top Cover
toward you (1), and
then lift the top cover
toward the back (2).
Control Panel
Cover
2
Pull the protective
yellow bar out of the
machine.
ProtectiveYellow Bar
Caution
Do not throw away the protective yellow bar. You will need it for future
transportation.
3
Close the top cover, and then close the control panel cover.
2 - 3
A S S E M B L Y A N D C O N N E C T I O N S
Setting Up the MFC
1
Connect the power cord.
There is no ON/OFF switch. When you
plug in the power cord, the power goes
on and the LCD shows:
CHECK CARTRIDGE
WARNING
I The MFC must be grounded using a 3-prong plug.
I Since the MFC is grounded through the power outlet, you can protect yourself from
potentially hazardous electrical conditions on the telephone network by keeping the
power to your MFC on when you connect it to a telephone line. Similarly, you can
protect yourself when you want to move your MFC by disconnecting first the
telephone line and then the power cord.
I Lightning and power surges can damage this product! We recommend that you use a
quality surge protection device on the AC power line as well as on the telephone line,
or unplug the lines during a lightning storm.
2
Connect the telephone line cord.
Connect one end of the telephone line cord to the jack on the MFC and the other
end to a modular wall jack.
Caution
Operating the MFC before you install the ink cartridges will permanently
damage the print head.
Power Cord
Telephone
Line Cord
A S S E M B L Y A N D C O N N E C T I O N S
2 - 4
5
Attach the plastic paper tray to the paper output slot, and then pull out the
extension.
Caution
Please attach the paper tray to prevent paper jams and maintain print quality.
Plastic Paper Tray
Extension
6
Attach the document wire extension.
Document Wire Extension
A S S E M B L Y A N D C O N N E C T I O N S
2 - 6
Loading Paper in the Multi-Purpose Sheet Feeder
(Paper Cassette)
You can load up to 100 sheets of 20 lb (75 g/m2) paper if you use the cut sheet.
1
Fan the paper well.
Gentlyinsertthepaper.
Paper Guide Line
Make sure the print
side is toward you and
the paper level is
stacked below the
paper guide line.
2
Press and slide the
guide to fit the paper
width.
Paper Width Guide
2 - 7
A S S E M B L Y A N D C O N N E C T I O N S
Installing the Ink Cartridges
1
2
Check that you turned on the power (by
plugging in the power cord). The LCD
shows:
CHECK CARTRIDGE
1
Open the control panel cover by pulling it toward you ( ), then lift the top cover
2
toward the back ( ). After a few seconds, the print head will move left to its
replacement position.
Top Cover
Control Panel
Cover
3
4
Remove the protective blue tape over the colored ink cartridge covers.
Push the four colored ink cartridge covers one at a time so they pop up. Then
remove the white shipping cover by pulling it toward you and lifting it up and out.
USH
PUSH
PUSH
PUSH
Colored Ink
Cartridge Covers
Ink Cartridge
Covers
White Shipping Cover
A S S E M B L Y A N D C O N N E C T I O N S
2 - 8
WARNING
If ink gets in your eyes irrigate them with water immediately, and if irritation
occurs consult a doctor.
Caution
I The bottom of the white shipping cover is wet with ink that will cause stains, so wipe
it clean before you place it down.
I Do not throw away the white shipping cover. You will need it for future transportation.
We recommend that you install the ink cartridges from left to right in this order:
Black, Cyan, Yellow, Magenta.
5
Open the Black ink cartridge bag and take out the ink cartridge.
6
Carefully remove the sealing tape from the bottom of the ink cartridge. Be sure
to peel the tape in the direction away from you.
Important
To prevent spilling ink and staining your hands and clothing, peel the sealing
tape gently and slowly. Do not touch the ink opening on the cartridge or the
removed tape.
Peel in the direction
away from you!
Opening
7
Each color has its own correct
position. Match the colors of the
ink cartridge covers. First, gently
insert the Black ink cartridge, and
then press the cover down until it
clicks.
2 - 9
A S S E M B L Y A N D C O N N E C T I O N S
8
9
Repeat Steps 5 to 7 to install each
color ink cartridge.
After installing all ink cartridges,
close the top cover and control
panel cover until they click into
place. Your MFC will enter a
“head cleaning” cycle for
approximately four minutes. The MFC will go online to set the ink dot counter
for each color, so the MFC can warn you with a message when ink is running
low.
Caution
Make sure the paper is loaded in the multi-purpose sheet feeder. The LCD
shows CLEANING. After the cleaning cycle is finished, the LCD shows
PRESS FAX START.
10 Press Black Fax Start. The MFC starts printing the Print Quality Check Sheet
(only during initial ink cartridge installation).
The LCD shows:
IS STEP “A” OK?
1.YES 2.NO
11 Follow the instructions printed on the sheet.
Caution
I
DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may
reduce the ink quantity and the MFC will not know the quantity of ink left in the cartridge.
I DO NOT shake the ink cartridges. If you do so, the ink may spill when you take off
the sealing tape. If ink stains your body or clothing, wash with soap or detergent
immediately.
I If you mix the colors by installing an ink cartridge in the wrong color position, you
must clean the print head several times after correcting the cartridge installation and
before you start printing.
I Once you open an ink cartridge, install it in the MFC and use it up within six months
of installation. Use unopened ink cartridges by the expiration date written on the
cartridge package.
I DO NOT refill the ink cartridges. Attempting to use refilled cartridges and using
incompatible inks may cause damage to the print head in this machine and such
damage will not be covered by warranty. Warranty coverage does not apply to
problems caused by the use of 3rd party ink or 3rd party ink cartridges. Use only
genuine Brother ink cartridges.
If INK EMPTY shows on the LCD after you install the ink cartridges, check
Note
to make sure the ink cartridges are installed correctly.
A S S E M B L Y A N D C O N N E C T I O N S
2 - 10
Connecting the MFC
Connecting an External Telephone
Although your MFC does not have a handset, you can connect a separate
telephone (or telephone answering device) directly to your MFC.
Connect the modular plug on the telephone’s line cord to the jack labeled EXT.
on the back side of the MFC.
Whenever this phone (or TAD) is in use, the LCD shows TELEPHONE.
Connecting an External Telephone
Answering Device (TAD)
Sequence
You may choose to connect an answering system. However, when you have an
external TAD on the same telephone line as the MFC, the TAD answers all
calls. The MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC
takes over the call and receives the fax. If it doesn’t hear CNG tones, the MFC
lets the TAD continue playing your outgoing message so your caller can leave
you a voice message.
The TAD must answer within five rings (the recommended setting is two rings).
The MFC cannot hear CNG tones until the TAD has answered the call, and with
five rings there are only 8–10 seconds of CNG tones left for the fax
“handshake.” Make sure you carefully follow instructions in this manual for
recording your outgoing message. We do not recommend using the toll saver
feature on your external answering machine if it exceeds five rings.
If you do not receive all your faxes, you must reset the setting on your external
TAD to four rings.
If You Subscribe to your Telephone Company’s Distinctive Ring Service:
You may connect an external TAD to a separate wall jack only if you subscribe
to your telephone company’s Distinctive Ring service, have registered the
distinctive ring pattern on your MFC, use that number as a fax number and have
set your machine’s Receive mode to MANUAL. The recommended setting is
three or four rings on the external TAD when you have the telephone
company’s Distinctive Ring Service.
If You Do Not Subscribe to Distinctive Ring Service:
You must plug your TAD into the EXT. jack of your MFC. If your TAD is
plugged into a wall jack, both your machine and the TAD will try to control the
phone line. (See illustration on page 2-12.)
2 - 11
A S S E M B L Y A N D C O N N E C T I O N S
Do not connect a TAD elsewhere on the same phone line (unless you have
the Distinctive Ring service).
NO !
TAD
TAD
YES !
Connections
The external TAD must be plugged into the back side of the MFC, into the jack
labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall
jack (unless you are using Distinctive Ring).
1
2
Plug the telephone line cord from the wall jack into the back side of the MFC,
in the jack labeled LINE.
Plug the telephone line cord from your external TAD into the back side of the
MFC, in the jack labeled EXT. (Make sure this cord is connected to the TAD at
the TAD’s telephone line jack, and not its telephone set jack.)
3
Set your external TAD to four rings or less. (The MFC’s Ring Delay setting does
not apply.)
4
5
6
Record the outgoing message on your external TAD (see below).
Set the TAD to answer calls.
Set the Receive Mode to EXT. TEL/TAD.
A S S E M B L Y A N D C O N N E C T I O N S
2 - 12
Recording Outgoing Message (OGM)
Timing is important in recording this message. The message sets up the ways to
handle both manual and automatic fax reception.
1
Record 5 seconds of silence at the beginning of your message. (This allows your
MFC time to listen for the fax CNG tones of automatic transmissions before
they stop.)
2
3
Limit your speaking to 20 seconds.
End your 20-second message by giving your Fax Receive Code for people
sending manual faxes. For example:
“After the beep, leave a message or send a fax by pressing 51 and Start.”
We recommend beginning your OGM with an initial 5-second silence because
the MFC cannot hear fax tones over a resonant or loud voice. You may try
omitting this pause, but if your MFC has trouble receiving, then you must
rerecord the OGM to include it.
Note
Special Line Considerations
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone lines that
pass incoming calls each other if they are busy. The calls are usually passed
down or “rolled over” to the next available phone line in a preset order.
Your MFC can work in a roll over system as long as it is the last number in the
sequence, so the call cannot roll away. Do not put the MFC on any of the other
numbers; when the other lines are busy and a second fax call would be received,
the fax call is transferred to a line that does not have a fax machine. Your MFC
will work best on a dedicated line.
Two-Line Phone System
A two-line phone system is nothing more than two separate phone numbers on
the same wall outlet. The two phone numbers can be on separate jacks (RJ11)
or combined into one jack (RJ14). Your MFC must be plugged into an RJ11
jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may
contain four wires (black, red, green, yellow). To test the type of jack, plug in a
two-line phone and see if it can access both lines. If it can, you must separate the
2 - 13
A S S E M B L Y A N D C O N N E C T I O N S
Converting Telephone Wall Outlets
There are three ways to convert to an RJ11 jack. The first two ways may require
assistance from the telephone company. You can change the wall outlets from
one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed
and slave or jump one of the phone numbers to it.
The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter
into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1,
Line 2) and a third RJ14 jack (Lines 1 and 2). If your MFC is on Line 1, plug
the MFC into L1 of the triplex adapter. If your MFC is on Line 2, plug it into L2
of the triplex adapter.
Triplex Adapter
RJ14
RJ11
RJ14
Installing MFC, External Two-Line TAD and Two-Line Telephone
When you are installing an external two-line telephone answering device
(TAD) and a two-line telephone, your MFC must be isolated on one line at both
the wall jack and at the TAD. The most common connection is to put the MFC
on Line 2. The two-line TAD must have two telephone jacks: one labeled L1 or
L1/L2, and the other labeled L2, which is explained in the following Steps. You
will need at least three telephone line cords, the one that came with your MFC
and two for your external two-line TAD. You will need a fourth line cord if you
add a two-line telephone.
1
2
Place the two-line TAD and the two-line telephone next to your MFC.
Plug one end of the telephone line cord for your MFC into the L2 jack of the
triplex adapter. Plug the other end into the LINE jack on the left side of the
MFC.
3
Plug one end of the first telephone line cord for your TAD into the L1 jack of
the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line
TAD.
A S S E M B L Y A N D C O N N E C T I O N S
2 - 14
4
Plug one end of the second telephone line cord for your TAD into the L2 jack
of the two-line TAD. Plug the other end into the EXT. jack on the left side of
the MFC.
Triplex Adapter
Two Line Phone
External Two Line TAD
Fax Machine
You can keep two-line telephones on other wall outlets as always. There are two
ways to add a two-line telephone to the MFC’s wall outlet. You can plug the
telephone line cord from the two-line telephone into the L1+L2 jack of the
triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the
two-line TAD.
Multi-Line Connections (PBX)
Most offices use a central telephone system. While it is often relatively simple
to connect the machine to a key system or a PBX (Private Branch Exchange),
we suggest that you contact the company that installed your telephone system
and ask them to connect the MFC for you. It is advisable to have a separate line
for the MFC. You can then leave the MFC in FAX ONLY mode to receive faxes
any time of day or night.
If the MFC is to be connected to a multi-line system, ask your installer to
connect the unit to the last line on the system. This prevents the unit from being
activated each time a telephone call is received.
As with all fax units, this machine must be connected to a two wire system. If
your line has more than two wires, proper connection of the MFC cannot be
made.
If You are Installing the MFC to Work with a PBX:
1
2
3
It is not guaranteed that the unit will operate correctly under all circumstances
with a PBX. Any cases of difficulty should be reported first to the company that
handles your PBX.
If all incoming calls will be answered by a switchboard operator, it is
recommended that the Receive Mode be set to MANUAL. All incoming calls
should initially be regarded as telephone calls.
The MFC may be used with either pulse or tone dialing telephone service (for
Canada only).
2 - 15
A S S E M B L Y A N D C O N N E C T I O N S
Custom Features on Your Phone Line
If you have Voice Mail, Caller ID, Call Waiting, Call Waiting/Caller ID,
RingMaster, an answering service, an alarm system or other custom feature on
one phone line, it may create a problem with the operation of your MFC.
A S S E M B L Y A N D C O N N E C T I O N S
2 - 16
3
Paper
3
The quality of your document can be affected by the kind of paper you use in
the MFC. You can use plain paper, inkjet paper (coated paper), glossy paper,
transparencies and envelopes. We recommend testing various papers before
purchasing large quantities. For best results, use the recommended paper.
To ensure the best print quality for the settings you’ve chosen, always set the
Paper Type to match the type of paper you load.
When you print on inkjet paper, glossy paper and transparencies, be sure to
select the correct media in the “Quality/Color” tab of the printer driver. When
using inkjet paper, glossy paper or transparencies, avoid stacking by removing
each page after copying or printing.
Note
About Paper
Handling and Using Special Paper
I Store paper in the original bag, and keep it sealed. Keep the paper flat and away
from moisture, direct sunlight and heat.
I The coated side of glossy paper is shiny. Do not touch the shiny (coated) side.
Load glossy paper with the shiny side facing up toward you.
I Do not touch either side of transparencies, because they absorb water and
perspiration easily and may cause decreased output quality. Transparencies
designed for laser printers/copiers may stain your next document. Use only
recommended transparencies.
Recommended Paper for the MFC-3100C
Plain Paper:
Inkjet Paper:
Glossy Paper:
Xerox 4200
KODAK® Premium Inkjet Paper (Matte)
JETPRINT PHOTO®
Graphic image paper — Gloss Finish
Transparencies: 3M Transparency Film (CG3410)
The output quality depends on the paper type and paper brand.
Visit us at http://solutions.brother.com and check the latest recommendations
for paper that can be used with the MFC-3100C.
Note
3 - 1
P A P E R
Paper Capacity of Multi-Purpose Sheet Feeder
Paper Type
Paper Size
Capacity
Plain Paper
(Cut Sheet)
Letter, Executive
100 Sheets of 20 lb
(75 g/m2)
Legal
100 Sheets of 20 lb
(75 g/m2)
Inkjet Paper
Letter
20 Sheets
Glossy Paper* Letter
Transparencies Letter
20
10
10
Envelopes*
DL, COM-10, C5,
Monarch
4" × 6"
5" × 8"
Postcard*
30
30
Index Card*
*If you want to load thick paper such as postcards, index cards, envelopes and
glossy paper in the multi-purpose sheet feeder, you must first install the Card
Stock Support in the feeder.
Paper Specifications for Multi-Purpose Sheet Feeder
Cut Sheet Paper Weight
Plain Paper: 17 to 32 lb (64 to 120 g/m2)
Inkjet Paper: Up to 32 lb (120 g/m2)
Glossy Paper: Up to 40 lb (150 g/m2)
Postcard: Up to 45 lb (170 g/m2)
Index card: Up to 32 lb (120 g/m2)
Thickness
Plain Paper: 0.003 to 0.006 inches (0.08 to 0.15 mm)
Inkjet Paper: Up to 0.006 inches (0.15 mm)
Glossy Paper: Up to 0.007 inches (0.18 mm)
Envelopes: Up to 0.02 inches (0.52 mm)
Postcard: Up to 0.009 inches (0.23 mm)
Index card: Up to 0.006 inches (0.15 mm)
Sheet Feeder
Up to 0.39 inches (10 mm)
Approximately 100 sheets of 20 lb (75 g/m2)
Output Stacker
Approximately 50 sheets of 20 lb (75 g/m2)
(Transparencies and glossy paper must be picked up
from the paper tray one page at a time.)
P A P E R
3 - 2
Print Area
The print area depends on the settings in the application you are using. The
figures below show the unprintable areas on cut sheets and envelopes.
Cut Sheet
Envelopes
3
4
3
4
1
1
2
2
2
(inch)
1
3
4
Paper Type Paper Size
Fax
Mono
Copy
Cut Sheet
Letter, Legal
Executive
0.12
0.43
0.25
0.25
Color
Copy
Printer
Printer
Printer
0.12
0.39
0.43
0.79
0.13
0.13
0.13
0.13
Envelopes
Printer depends on the Printer driver.
Note
The above figures are approximate and the print area may vary depending on
the kind of paper you are using.
Do not use the following types of paper and envelopes:
I Damaged, curled, wrinkled, or irregularly shaped paper and envelopes
I Extremely shiny or highly textured paper and envelopes
I Envelopes with clasps
I Envelopes of baggy construction
I Envelopes not sharply creased
I Embossed envelopes
I Paper and envelopes already printed with a laser printer
I Envelopes preprinted on the inside
I Paper and envelopes that cannot be arranged uniformly when stacked
3 - 3
P A P E R
4
On-Screen Programming
4
User-Friendly Programming
We have designed your MFC with on-screen programming using navigation
keys. User-friendly programming helps you take full advantage of all the menu
selections your MFC has to offer.
Since your programming is done on the LCD, we created step-by-step on-screen
prompts to help you program your MFC. All you need to do is follow the
prompts as they guide you through the menu selections and programming
options. Additionally, you can program settings more quickly by pressing
Menu/Set and the menu number using the dial pad.
Menu Selection Table
You can probably perform most of these programming operations without the
Owner’s Manual. To help you understand the menu selections, and options that
are found in the MFC programs, use the Menu Selection Table on page 4-3.
You can program your MFC by pressing Menu/Set followed by the menu
Note
numbers. For example: to set FAX RESOLUTION to FINE,
or
press Menu/Set, 2, 2, 2 and
to select FINE, and then press Menu/Set.
Alternating Displays
Sometimes, the LCD alternates between the active setting, and a help message
giving brief instructions about how to proceed. The display you’ll probably see
most often is shown below. When you place an original in the ADF (Automatic
Document Feeder), it appears to tell you that you can dial a number and send a
fax, or you can make a copy.
FAX: NO. & START
COPY: NO. & COPY
O N - S C R E E N P R O G R A M M I N G
4 - 1
Navigation Keys
* Access the Menu
* Go to next menu level
* Accept an option
* Scroll through the
current menu level
* Back to previous menu
level
* Forward to next menu
level
* Exit the Menu
You can access the menu mode by
pressing Menu/Set. When you enter the
Menu, the LCD scrolls;
SELECT
& SET
Then press 1 for General Setup Menu
—OR—
1.GENERAL SETUP
2.FAX
Press 2 for Fax Menu—OR—
Press 3 for Copy Menu—OR—
Press 4 for Test Print
3.COPY
4.TEST PRINT
—OR
—
You can scroll more quickly through the each menu level by pressing
, and
or
then set an option by pressing Menu/Set when that option appears on the LCD.
Then the LCD shows next menu level. Press
to scroll to your next menu
or
selection, and then press Menu/Set.
When you finish setting an option, the LCD shows ACCEPTED.
Use to scroll backward if you passed your choices or to save keystrokes.
Note
4 - 2
O N - S C R E E N P R O G R A M M I N G
To access the menu, press
Menu/Set.
to accept
Stop
to Exit
Menu
Selections
Main Menu
Submenu
Options
Descriptions Page
1. GENERAL 1. PAPER
PLAIN
INKJET
GLOSSY
Identifies the
type of paper in
SETUP
TYPE
the cassette.
—
(4-COLOR/3-COLOR)
TRANSPARENCY
2. PAPER SIZE
LETTER
LEGAL
A4
Selects size of
paper.
—
—
3. DATE/TIME
4. STATION ID
5. VOLUME
Enter date and
time for the LCD
—
—
display and
heading on fax
transmissions.
Program your
name, fax
—
number to appear
on each
transmitted page.
1. RING
OFF
Adjusts ring
volume.
LOW
HIGH
OFF
2. BEEPER
Adjusts volume
level of beeper.
LOW
HIGH
ON
6. AUTO
Changes for
Daylight Savings
Time
DAYLIGHT
—
—
—
automatically.
OFF
7. TONE/
PULSE
(Canada Only)
TONE
Selects dialing
mode
PULSE
8. LOCAL
LANGUAGE
(Canada Only)
ENGLISH
Allows you to
change the LCD
Language to
French.
See French
Manual
FRENCH
The factory setting (option) is shown in bold.
Note
O N - S C R E E N P R O G R A M M I N G
4 - 3
To access the menu, press
Menu/Set.
to accept
Stop
to Exit
Menu
Main Menu
2. FAX
Submenu
Options
Descriptions Page
Selections
1. SETUP
RECEIVE
1. RING
DELAY
00
01
02
03
04
05
Number of rings
before MFC
answers in FAX
ONLY mode.
2. EASY
RECEIVE
ON
Receive fax
messageswithout
pressing the Start
key.
OFF
3. REMOTE
CODE
Activate the fax
machine from a
ON
(
51)
remote location.
You can also
personalize these
codes.
OFF
4. AUTO
REDUCTION
ON
Reduces size of
image.
OFF
ON
5. POLLING
RX
Sets up your
MFC to poll
another fax
machine.
OFF
2. SETUP
SEND
1. CONTRAST
AUTO
Changes
lightness or
darkness of a fax
you are sending.
S.LIGHT
S.DARK
2. FAX
RESOLUTION
STANDARD
FINE
S. FINE
PHOTO
Changes the
default setting of
fax resolution.
3. DELAYED
FAX
Sendsdocuments
later.
—
4. BATCH
TX
Sends all delayed
faxes that are to
ON
the same fax
number and at the
same time as one
transmission.
OFF
The factory setting (option) is shown in bold.
Note
4 - 4
O N - S C R E E N P R O G R A M M I N G
To access the menu, press
Menu/Set.
to accept
Stop
to Exit
Menu
Selections
Main Menu
Submenu
Options
Descriptions Page
2. FAX
(Continued)
2. SETUP SEND
(continued)
5. REAL
TIME TX
NEXT FAX ONLY
ON
You can send a
fax without using
memory.
OFF
6. POLLED
TX
Sets up your MFC
with a document
ON
to be retrieved by
another fax
OFF
machine.
7. OVERSEAS
MODE
ON
Ajusts for
sometimes
difficult overseas
transmissions.
OFF
3. SET
AUTO DIAL
1. SPEED-
DIAL
Store Speed Dial
numbers so you
can dial by
pressing only five
keys.
—
2. SETUP
GROUPS
Sets up a Group
number for
broadcasting.
—
4. SETUP
REPORTS
1. TRANS-
MISSION
ON
Initial setup for
Transmission
Verification
Report and Fax
Activity Report.
ON+IMAGE
OFF
OFF+IMAGE
2. ACT.
6/12/24 Hours
INTERVAL
2/4/7 Days
OFF
5. REMOTE
FAX OPT
1. FAX FWD/
PAGING
OFF
Sets MFC to
forward fax
messages–OR–
to call your
pager.
FAX FORWARD
PAGING
ON
2. FAX
STORAGE
Stores incoming
faxes in memory
for remote
retrieval.
OFF
159
3. REMOTE
ACCESS
Personalizes
code for
retrieving faxes.
The factory setting (option) is shown in bold.
Note
O N - S C R E E N P R O G R A M M I N G
4 - 5
To access the menu, press
Menu/Set.
to accept
Stop
to Exit
Menu
Selections
Main Menu
Submenu
Options
Descriptions Page
2. FAX
(Continued)
5. REMOTE
FAX OPT
(Continued)
4. PRINT
FAX
Prints incoming
faxes stored in
the memory.
—
6. REMAINING
JOBS
Checks which
jobs are in
memory or
cancel a delayed
fax or polling
job.
—
—
0. TEL
SERVICE
1. DISTINCTIVE ON
Uses the phone
company
Distinctive Ring
subscriber service
to register the ring
pattern with the
MFC.
OFF
SET
3. COPY
1. QUALITY
NORMAL
BEST
Select copy
quality.
—
FAST
R: -
R: -
R:-
R: -
R: -
+
+
+
+
+
2. COLOR
ADJUST
1. RED
Adjust the
amount of Red in
copies.
G: -
G: -
G:-
G: -
G: -
+
+
+
+
+
2. GREEN
3. BLUE
Adjust the
amount of Green
in copies.
B: -
B: -
B: -
B: -
B: -
+
+
+
+
+
Adjust the
amount of Blue
in copies.
-
-
-
-
-
+
+
+
+
+
3. CONTRAST
Adjust the
contrast.
—
—
4. TEST
PRINT
You can print a
test sample page
to check print
quality and
adjust the
Vertical
Alignment.
—
—
The factory setting (option) is shown in bold.
Note
4 - 6
O N - S C R E E N P R O G R A M M I N G
5
Initial Setup
5
Getting Started
Setting Paper Type
You can choose the Paper Type you use.
1
2
Press Menu/Set, 1, 1.
1.PAPER TYPE
Press
to select PLAIN
,
INK JET
,
or
GLOSSY or TRNSPRNCY (TRANSPARENCY), and then press Menu/Set
.
3
If you selected GLOSSY, press
to select GLOSSY:4-COLOR or
or
GLOSSY:3-COLOR, and then press Menu/Set
.
The print quality of black ink varies depending on the kind of glossy paper you
are using. Black ink is used when you select GLOSSY:4-COLOR. If the
glossy paper you are using repels the black ink, select GLOSSY:3-COLOR,
which simulates black ink by combining the three ink colors.
Note
4
Press Stop/Exit.
The MFC ejects paper with printed surfaces face up onto the paper tray in the
front of the MFC. When you use transparencies, remove each sheet
immediately, to prevent a paper jam or curled.
Note
Setting Paper Size
You can use three sizes of paper for printing your faxes and copies — letter,
legal and A4. When you change the kind of paper you have loaded in the MFC,
you will need to change the setting for Paper Size so your MFC can fit the
incoming fax on the page.
1
2
Press Menu/Set, 1, 2.
2.PAPER SIZE
Press to select LETTER, LEGAL
or
or A4, and then press Menu/Set.
Press Stop/Exit.
3
I N I T I A L S E T U P
5 - 1
Setting Date and Time
Your MFC displays the date and time, and prints it on every fax you send.
In the event of a power failure, you may have to reset the date and time. All other
settings remain unaffected.
1
Press Menu/Set, 1, 3.
3.DATE/TIME
YEAR:XX
2
3
Enter the last two digits of the year,
and then press Menu/Set.
MONTH:XX
Enter two digits for the month (for
example, enter 09 for September, or 10
for October), and then press Menu/Set.
DAY:XX
4
5
6
Enter two digits for the day (for example,
06), and then press Menu/Set.
TIME:XX:XX
Enter the time in 24-hour format (for example, enter 15:25 for 3:25 P.M.),
and then press Menu/Set.
Press Stop/Exit.
The LCD now displays the date and time you set whenever the MFC is in
Standby mode.
Setting Station ID
You should store your name and fax number to be printed on all fax pages that
you send.
1
2
Press Menu/Set, 1, 4.
4.STATION ID
FAX:
Enter your fax number (up to 20 digits),
and then press Menu/Set.
You must enter a fax number to proceed.
NAME:
3
4
Use the dial pad to enter your name (up to 20 characters), and then press
Press Stop/Exit.
The LCD returns to the date and time.
If your Station ID has already been programmed, the LCD prompts 1 to make
a change, or 2 to exit without changing.
5 - 2
I N I T I A L S E T U P
Entering Text
When you are setting certain functions, such as the Station ID, you may need to
type text into the MFC. Most number keys have three or four letters printed
above them. The keys for 0, #, and do not have printed letters because they
are used for special characters.
By pressing the appropriate number key repeatedly, you can access the character
you want.
Press Key
one time
two times three times four times
2
3
4
5
6
7
8
9
A
D
G
J
B
E
C
F
2
3
4
5
6
S
8
Z
H
K
N
Q
U
X
I
L
O
R
V
Y
M
P
T
W
Inserting Spaces
To enter a space, press
once between numbers and twice between characters.
Making Corrections
If you entered a letter incorrectly and want to change it, press
to move the
cursor after the last correct letter. Then press Stop/Exit; all letters above and to
the right of the cursor will be deleted. Re-enter the correct characters. You can
also back up and type over incorrect letters.
Repeating Letters
If you need to enter a character that is assigned to the same key as the previous
character, press
to move the cursor to the right.
Special Characters and Symbols
Press , # or 0, and then press
or
to move the cursor under the special
character or symbol you want. Then press Menu/Set to select it.
Press
for
for
for
(space) ! “ # $ % & ’ ( ) * + , - . /
: ; < = > ? @ [ ] ^ _
Press #
Press 0
É À È Ê Î Ç Ë Ö 0
I N I T I A L S E T U P
5 - 3
NOTICE
The Telephone Consumer Protection Act of 1991 makes it unlawful
for any person to use a computer or electronic device to send any
message via a telephone fax machine unless such messages clearly
contain, in a margin at the top or bottom of each transmitted page,
or on the first page of the transmission, the date and time it is sent
and an identification of the business or other entity or other
individual sending the message and the telephone number of the
sending machines or such business, other entity or individual.
In order to program this information into your fax machine,
complete the steps described on page 5-2.
If you do not enter a fax number, no additional information can be entered.
Setting the Ring Volume
1
Press Menu/Set, 1, 5, 1.
1.RING
2
3
Press select (OFF, LOW, or HIGH), and then press Menu/Set.
or
Press Stop/Exit.
—OR—
You can adjust the ring volume when your MFC is idle. You can turn the ring
OFF or you can select a ring volume level.
Press
to adjust the volume level. With each key press, the MFC rings so
or
you can hear the active setting as the LCD shows it. Each key press changes the
volume. The new setting will remain until you change it again.
Setting the Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW.
When the beeper is set to LOW or HIGH, the MFC beeps every time you press
a key or make an error and when fax sending or receiving is finished.
1
2
3
Press Menu/Set, 1, 5, 2.
2.BEEPER
Press to select your option.
or
When the LCD shows the option you want, press Menu/Set.
Press Stop/Exit.
5 - 4
I N I T I A L S E T U P
Turning On Automatic Daylight Savings Time
You can set the machine to change automatically for Daylight Savings Time. It
will reset itself forward one hour in the Spring and backward one hour in the
Fall.
1
2
Press Menu/Set, 1, 6.
6.AUTO DAYLIGHT
Press
to select ON (or OFF),
or
and then press Menu/Set.
Press Stop/Exit.
3
Setting Tone/Pulse Dialing Mode (For Canada Only)
Your MFC comes set to accommodate tone dialing service
(multi-frequency). If you have pulse dialing service (rotary), you need to
change the dialing mode.
1
2
Press Menu/Set, 1, 7.
7.TONE/PULSE
or
Press
to select PULSE (or TONE),
and then press Menu/Set.
Press Stop/Exit.
3
Memory Storage
In the event of a power failure, all settings in the GENERAL SETUP, SETUP
RECEIVE, SET AUTO DIAL and REMOTE FAX OPT are stored
permanently. You may have to reset the date and time.
I N I T I A L S E T U P
5 - 5
6
Setup Receive
6
Basic Receiving Operations
Choosing the Receive Mode
There are three different receive modes for your MFC. You may choose the
mode that best suits your needs by pressing Receive Mode repeatedly until the
LCD shows the setting you want to use.
LCD
How it works
When to use it
FAX ONLY
(automatic receive)
The MFC automatically
answers every call as a fax.
For dedicated fax lines.
EXT.TEL/TAD
If an external telephone is Use this mode if you
connected to the EXT. jack, receive very few faxes.
you control the phone line
(External telephone/
External Telephone
Answering Device)
and must answer every call
yourself.
If an external TAD
(telephone answering
Use this mode if you have
an external answering
device) is connected to the machine on your phone
EXT. jack, the TAD
automatically answers
every call. Voice messages
are stored in the external
TAD. Fax messages are
printed.
line.
MANUAL
(manual receive)
You control the phone line Use this mode when you are
and must answer every call using a computer modem on
yourself.
the same line or if you receive
very few fax messages.
6 - 1
S E T U P R E C E I V E
To Select or Change Your Receive Mode
1
2
Press Receive Mode. The LCD shows your current selection.
FAX ONLY
EXT.TEL/TAD
MANUAL
Continue to press Receive Mode until your new selection appears. After two
seconds the LCD returns to the date and time display, along with your new
Receive Mode setting.
If you are changing the Receive Mode while in another operation, the LCD
returns to that operation.
Current Receive Mode
FAX :FAX ONLY
EXT :EXTERNAL TEL / TAD
09/06 15:25 FAX
MNL :MANUAL
Setting Ring Delay
The Ring Delay setting determines the number of times the MFC rings before it
answers. If you have extension phones on the same line as the MFC, or
subscribe to the telephone company’s Distinctive Ring service, keep the Ring
Delay default setting of 4. You can try setting the Ring Delay to 5 rings;
1
2
3
Press Menu/Set, 2, 1, 1.
1.RING DELAY
Press
to select how many times the line rings before the MFC answers
or
(00–05), and then press Menu/Set. If you select 00, the line doesn’t ring at all.
Press Stop/Exit.
S E T U P R E C E I V E
6 - 2
Easy Receive
When you use this feature, you don’t have to press Black Fax Start when you
answer a fax call. Selecting ON allows the MFC to receive fax calls
automatically, even if you lift the handset of an extension or external phone.
When you see RECEIVING on the LCD or when you hear “chirps” through the
handset of an extension phone connected to another wall jack, just replace the
handset, and your MFC does the rest. Selecting OFF means you’ll have to
activate the MFC yourself, by lifting the handset of an external or extension
phone, and then pressing Black Fax Start on the MFC—OR—by pressing
If this feature is set to ON, but your MFC doesn’t automatically connect a fax
call when you lift a phone handset, press the Fax Receive code 5 1.
Note
Note
1
If you send faxes from a computer on the same phone line and the MFC
intercepts them, set Easy Receive to OFF.
Press Menu/Set, 2, 1, 2.
2.EASY RECEIVE
or
2
Use
to select ON (or OFF),
and then press Menu/Set.
Press Stop/Exit.
3
Printing a Reduced Incoming Document
(Auto Reduction)
You can always reduce the size of an incoming fax to a fixed percentage,
regardless of the size of the paper in your MFC. ON lets your MFC choose the
level of reduction for you.
1
2
Press Menu/Set, 2, 1, 4.
4.AUTO REDUCTION
Use
to select ON (or OFF),
or
and then press Menu/Set.
Press Stop/Exit.
3
If incoming faxes show that information in the left and right margins has been
cut off, make sure this Auto Reduction feature is turned on.
Note
6 - 3
S E T U P R E C E I V E
Advanced Receiving Operations
Operation from Extension Telephone
If you answer a fax call on an extension phone or on an external phone in the
EXT. jack, you can make your MFC take over by using the Fax Receive Code.
When you press the Fax Receive Code 5 1, the MFC starts to receive a fax.
If you answer a call at an extension or external phone, and no one is on the line,
assume you’re receiving a fax. At an extension phone, press 5 1, wait for fax
receiving tones (chirps), then hang up. At an external phone, press 5 1 and
wait for the phone to be disconnected (the LCD shows RECEIVING) before
you hang up. (Your caller will have to press Black Fax Start to send the fax.)
Changing the Fax Receive Code
The preset Fax Receive Code ( 5 1) might not work with some telephone
systems.
If you are always disconnected when accessing your external TAD remotely,
Note
try changing the Fax Receive Code from 5 1 to # # #.
1
2
Press Menu/Set, 2, 1, 3.
3.REMOTE CODE
REMOTE ACT.:ON?
Press to select ON (or OFF),
or
and then press Menu/Set.
3
4
If you want to, enter a new Fax Receive
Code, and then press Menu/Set.
*
FAX RECEIVE: 51
Press Stop/Exit.
Printing a Fax in Memory
If you set Fax Storage to ON for remote retrieval, you can still print a fax from
1
2
3
Press Menu/Set, 2, 5, 4.
4.PRINT FAX
Press Black Fax Start.
After printing is finished, press Stop/Exit.
S E T U P R E C E I V E
6 - 4
Polling
Polling is the process of retrieving faxes from another fax machine. You can
use your MFC to “poll” other machines, or you can have someone poll your
MFC.
All parties involved in polling need to set up their fax machines to accommodate
polling. When someone polls your MFC to receive a fax, they pay for the call;
if you poll someone’s fax machine to receive a fax, you pay for the call.
Some fax machines do not respond to the polling function.
Setting Up Polling Receive
Polling Receive is when you call another fax machine to receive a fax from it.
1
2
Press Menu/Set, 2, 1, 5.
5.POLLING RX
Press to select POLLING RX: ON,
or
and then press Menu/Set.
3
4
Enter the fax number you are polling.
Press Black Fax Start.
The LCD shows DIALING.
Setting Up Sequential Polling Receive
Your MFC can request documents from several fax units in a single operation.
Afterward, a Sequential Polling Report will be printed.
1
2
Press Menu/Set, 2, 1, 5.
5.POLLING RX
Press
to select POLLING RX: ON,
or
and then press Menu/Set.
3
4
Specify the destination fax machines you wish to poll using, Speed Dial, a
Group or the dial pad. You must press Menu/Set between each location.
Press Black Fax Start.
Your MFC will poll each number or group number in turn for a document.
6 - 5
S E T U P R E C E I V E
Canceling a Scheduled Job
You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling
1
2
Press Menu/Set, 2, 6. Any waiting jobs
appear on the LCD. If no job is waiting,
the LCD shows NO JOB WAITING.
6.REMAINING JOBS
If you have more than two jobs waiting, press
to select the job you want to
or
cancel, and then press Menu/Set.
—OR—
If you have only one job waiting, go to Step 3.
3
4
Press 1 to cancel—OR—Press 2 to exit without canceling.
To cancel another job, return to Step 2.
Press Stop/Exit.
S E T U P R E C E I V E
6 - 6
Telephone Services
Your MFC supports the Distinctive Ring telephone service offered by some
telephone companies.
If you have Voice Mail, Call Waiting, Caller ID, Call Waiting/Caller ID, RingMaster,
an answering service, or an alarm system custom feature on your telephone line, it
If you have Voice Mail on your phone line, please read the following carefully.
Distinctive Ring
The term “Distinctive Ring” is used by Brother to identify a phone company
service that is given many names, depending on the Telephone Company you are
using. For example, this service may be called SmartRing, RingMaster, Teen-
Ring, Indent-a-Call or Indent-a-Ring.
What Does Your Telephone Company’s “Distinctive Ring” Do?
Your telephone company’s Distinctive Ring service allows more than one
number on same phone line. If you need more than one phone number, it is
an inexpensive alternative to paying for an additional line. Each phone
number has its own distinctive ring pattern, so you will know which phone
number is ringing. This is one way you can have a separate phone number for
your MFC.
Please consult your telephone company for availability and rates.
Note
What Does Brother’s “Distinctive Ring” Do?
The Brother machine has a Distinctive Ring feature that allows you to use your
MFC machine to take full advantage of the telephone company’s Distinctive
Ring service. You can dedicate the new phone number on your line to receiving
only faxes.
You must purchase your telephone company’s Distinctive Ring service before
Note
you program the MFC to work with it.
6 - 7
S E T U P R E C E I V E
Do You Have Voice Mail?
If you have Voice Mail on the phone line on which you will install your new
MFC, there is a strong possibility that Voice Mail and the MFC will conflict
with each other while receiving incoming calls. However, this Distinctive Ring
feature allows the use of more than one number on your line, so both Voice
Mail and the MFC can coexist peacefully. If each one has a separate phone
number, neither will interfere with the other’s work.
If you decide to get the Distinctive Ring Service from the telephone company,
you will need to follow the directions below to “register” the new Distinctive
Ring pattern they provided, so your fax machine can recognize its incoming
calls.
You can change or cancel the Distinctive Ring pattern at any time. You can
switch it off temporarily, and later turn it back on. When you get a new fax
number, make sure you reset this feature.
Note
Before You Choose the Ring Pattern to Register
You can register only one Distinctive Ring pattern with the MFC. Some ring
patterns cannot be registered. Please refer to some popular ring pattern examples
that will be provided from the phone company in the USA and Canada that are
shown in the Brother compatibility table below.
Ring
Pattern
Rings
1
long - long
2
3
4
short - long - short
short - short - long
very long (normal pattern)
If the ring pattern the phone company provided cannot be registered by the fax,
please check for other available ring pattern choices from the phone
company.
Note
I The MFC will answer only calls to its registered number.
I The first two rings are silent on the fax machine. This is because the fax must
«listen» to the ring pattern (compare it to the pattern that was “registered”).
I If you program the MFC correctly, it will recognize the registered ring pattern
of the “fax number” within 2 ring patterns and then automatically answer with
a fax tone. When the “voice number” is called, the fax machine will not interrupt
the call.
S E T U P R E C E I V E
6 - 8
VERY IMPORTANT
If you have Voice Mail or a TAD (Telephone Answering Device) and want to
keep one of your phone numbers dedicated only to fax calls, you must leave the
MFC in MANUAL mode at all times while using the Distinctive Ring Feature.
Here’s why: MANUAL mode will never pick up a call by itself, since it is
«Neutral». When the MFC is in this «neutral» mode, the Distinctive Ring
Feature can be activated. The Distinctive Ring feature is actually an answering
mode. So, do not activate FAX ONLY mode while using Distinctive Ring;
otherwise, the fax machine will answer calls for all the numbers.
Registering the Distinctive Ring Pattern
Set the MFC to MANUAL mode.
Press Menu/Set, 2, 0, 1.
1
2
3
4
Press
Press
to select DISTINCTIVE:SET?, and then press Menu/Set.
or
or
to select the prestored ring pattern you want to assign, and then press
Menu/Set. (You will hear each pattern as you scoll through the four patterns.)
Be sure to choose the pattern assigned by the telephone company.
5
Press Stop/Exit.
6 - 9
S E T U P R E C E I V E
7
Setup Send
7
Before You Begin
Before you begin sending faxes, please be sure to read all the instructions and
cautions listed below for placing originals in the automatic document feeder.
Using the ADF (Automatic Document Feeder)
I Documents must be between 3.5 and 8.5 inches wide and 5 and 14 inches long.
I Make sure you place originals face down, top edge first.
I Adjust the paper guides to fit the width of your document.
Originals are Face
Down in the ADF
Paper Guides
I The automatic document feeder (ADF) can hold up to 20 pages, feeding each
one individually through the MFC. Use standard (20 lb/75g/m2) paper when
using the ADF.
Fan the paper, and then stagger the pages in the ADF as shown:
Approx. 1/2 inch
DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples,
paper clips, paste or tape attached. DO NOT use cardboard, newspaper or
fabric.
Make sure documents written with ink are completely dry.
S E T U P S E N D
7 - 1
Sending Faxes with Multiple Settings
When you send a fax you can choose any
ACCEPTED
combination of these settings: set the
contrast or resolution; send using
overseas mode, delayed fax, polling
transmission or real time transmission.
OTHER SETTINGS?
1.YES 2.NO
After each menu selection is accepted, the LCD will ask if you want to enter
other settings:
I Press 1 if you want to select additional settings. The LCD returns to the
SETUP SEND menu
—OR—
Press 2 if you are finished choosing settings, and then go to the next step.
Basic Sending Operations
Contrast
If your document is very light or very dark, you might want to set the contrast.
Use S.LIGHT to send a very light document. Use S.DARK to send a very dark
document.
1
2
Place the original face down in the ADF.
Press Menu/Set, 2, 2, 1.
1.CONTRAST
3
Press
to select AUTO, S.LIGHT or
or
S.DARK, and then press Menu/Set.
4
Press 1 if you want to select additional settings. The LCD returns to the
SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and
then go to Step 5.
5
6
Enter a fax number.
Press Black Fax Start to send a fax.
7 - 2
S E T U P S E N D
Fax Resolution
When you have a document in the ADF, you can use the FAX Resolution key
to temporarily change the setting. Press FAX Resolution repeatedly until the
LCD shows the setting you want.
—OR—
You can change the default setting.
1
2
Press Menu/Set, 2, 2, 2.
2.FAX RESOLUTION
Press to select the resolution you
or
want, and then press Menu/Set.
Press Stop/Exit.
3
STANDARD—Suitable for most typed documents.
FINE—Good for small print; transmits a little slower than Standard resolution.
S. FINE—Good for small print or artwork; transmits slower than Fine
resolution (black and white only).
PHOTO—Use when original has varying shades of gray; this is the slowest
transmission time (black and white only).
Manual Transmission (with an External Telephone)
Manual transmission lets you hear the dial tone, ringing and fax receiving tones
while sending a fax.
1
2
3
4
5
Place the original face down in the ADF.
Pick up the handset of the external phone and listen for a dial tone.
Dial the fax number you want to call on the external phone.
When you hear the fax tone, press Black Fax Start.
Replace the handset of the external phone.
Automatic Transmission
This is the easiest way to send a fax.
Place the original face down in the ADF.
1
2
Enter the fax number using the dial pad, Speed Dial or Search.
3
Press Black Fax Start.
S E T U P S E N D
7 - 3
Color Fax Transmission
Your MFC allows you to transmit a color fax.
Place the original face down in the ADF.
Enter the fax number using the dial pad, Speed Dial or Search.
Press Color Fax Start.
1
2
3
When you are sending a color fax, the MFC starts sending the fax without
scanning the original into memory.
Manual and Automatic Fax Redial
If you’re sending a fax manually and the line is busy, press Redial/Pause to
try again. Anytime you want to make a second call to the last number dialed,
press Redial/Pause to save time.
If you’re sending a fax automatically and the line is busy, the MFC will
automatically redial (up to three times at 5 minute intervals).
Dual Access (Not Available for Color Fax)
You can scan up to 50 documents into the fax memory, even while the machine
is receiving or sending another fax (from memory). You can set temporary
settings for each fax you’re scanning, except Polling.
If you try to scan and store a 51st fax, the MFC will send it immediately, without
storing it in memory.
If you get a OUT OF MEMORY message while scanning the first page of a
fax, press Stop/Exit to cancel scanning. If you get a OUT OF MEMORY
message while scanning a subsequent page, you can press Black Fax Start to
transmit the pages scanned so far, or press Stop/Exit to cancel the operation.
Note
1
2
3
Place the original face down in the ADF.
Enter the fax number.
Press Black Fax Start. The MFC scans the original and the LCD shows the
job number (#XXX) of the fax and how much memory is available. Then the
MFC starts dialing. You can immediately repeat Steps 1 to 3 for the next fax.
Your machine normally operates in Dual Access mode. However, to send a
color fax, you must override Dual Access and use Real Time Transmission.
Note
The number of pages you can scan into memory varies with the data they
contain.
7 - 4
S E T U P S E N D
Real Time Transmission
When you are sending a fax, the MFC will scan originals into memory before
sending. Then, as soon as the phone line is free, the MFC will start dialing and
sending the fax. If memory becomes full, the MFC will send the document in
real time (even if REAL TIME TX is set to OFF).
Sometimes you may want to send an important document immediately, without
waiting for memory transmission. You can set REAL TIME TX to ON.
1
2
Place the original face down in the ADF.
Press Menu/Set, 2, 2, 5.
5.REAL TIME TX
3
To change the default setting, press
to
or
select ON (or OFF), and then press Menu/Set.
Go to Step 5—OR—For the next fax transmission only, press
NEXT FAX ONLY, and then press Menu/Set.
to select
or
4
5
For the next fax only, press
to select ON (or OFF),
or
and then press Menu/Set.
Press 1 if you want to select additional settings. The LCD returns to the
SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and
then go to Step 6.
6
Enter fax number, and then press Black Fax Start.
If you are sending a color Fax, the MFC will send it in real time even if
REAL TIME TX is set to OFF.
Checking Job Status
Check which jobs are still waiting in memory to be sent. (If no jobs are waiting,
1
2
3
Press Menu/Set, 2, 6.
If you have multiple jobs waiting, press
to scroll through the list.
or
Press Stop/Exit.
S E T U P S E N D
7 - 5
Canceling a Job in Memory
You can cancel tasks you’ve scheduled, such as Polling Transmit, or faxes
1
2
Press Menu/Set, 2, 6.
6.REMAINING JOBS
Any waiting jobs appear on the LCD.
If no jobs are waiting, the LCD shows
NO JOB WAITING.
If you have more than two jobs waiting, press
cancel, and then press Menu/Set.
—OR—
to select the job you want to
or
If you have only one job waiting, go to Step 3.
3
4
Press 1 to cancel—OR—Press 2 to exit without canceling.
To cancel another job, return to Step 2.
Press Stop/Exit.
7 - 6
S E T U P S E N D
Advanced Sending Operations
Overseas Mode
After you send a fax using this feature, the feature turns itself off.
1
2
Place the original face down in the ADF.
Press Menu/Set, 2, 2, 7.
7.OVERSEAS MODE
3
Press
to select ON (or OFF),
or
and then press Menu/Set.
4
Press 1 if you want to select additional settings. The LCD returns to the
SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and
then go to Step 5.
5
6
Enter the fax number you’re calling.
Press Black Fax Start.
Delayed FAX (Not Available for Color Fax)
During the day you can store up to 50 documents in memory for delayed
sending. Transmission of these documents will begin at the time of day you
enter in Step 3, which shows the time you entered last. Press Menu/Set to
accept it, or enter another time for this fax.
1
2
3
Place the original face down in the ADF.
Press Menu/Set, 2, 2, 3.
3.DELAYED FAX
Enter the time you want the fax to be sent
(in 24-hour format), and then press Menu/Set. (For example, enter 19:45 for
7:45 PM.)
4
5
Press 1 to leave the originals waiting in
the ADF—OR—Press 2 to scan the
original into memory.
1.DOC 2.MEMORY
Press 1 if you want to select additional settings. The LCD returns to the
SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and
then go to Step 6.
6
7
Enter the fax number.
Press Black Fax Start. The MFC will wait to send the fax at the time you set.
The number of documents you can scan into memory varies with the data they
contain.
S E T U P S E N D
7 - 7
Delayed Batch Transmission
(Not Available for Color Fax)
Before sending the delayed faxes, your Brother machine will economize by
sorting all the documents in memory by destination and scheduled time. All
delayed faxes scheduled at the same time to the same fax number will be sent as
one transmission.
1
2
Press Menu/Set, 2, 2, 4.
4.BATCH TX
Press
to select ON (or OFF),
or
and then press Menu/Set.
Press Stop/Exit.
3
Setting Up Polled Transmit
(Not Available for Color Fax)
Polled Transmit is when you set up your MFC to wait with a document so
another fax machine can retrieve it.
1
2
Place the original to be retrieved face down in the ADF.
Press Menu/Set, 2, 2, 6.
6.POLLED TX
or
3
4
Press
to choose ON (or OFF),
and then press Menu/Set.
Press 1 to leave the originals waiting in
the ADF—OR—Press 2 to scan the
original into memory.
1.DOC 2.MEMORY
5
Press 1 if you want to select additional settings. The LCD returns to the
SETUP SEND menu—OR—Press 2 if you are finished choosing settings,
and then go to step 6.
6
Press Black Fax Start.
If you pressed 1 in Step 4, the original remains in the ADF until your MFC is
polled. If you must use your MFC before the polled transmit occurs, you must
first cancel this job.
Note
7 - 8
S E T U P S E N D
8
Auto Dial Numbers
8
and Dialing Options
Storing Numbers for Easy Dialing
You can set up your MFC to do two types of easy dialing: Speed Dial and
Groups for Broadcasting faxes.
If you loose electrical power, auto dial numbers in memory will not be lost.
Storing Speed Dial Numbers
You can store Speed Dial numbers, so when you dial you will have to press only
five keys (Search/Speed Dial, #, the two-digit location, and Black Fax Start).
The MFC has 40 Speed Dial locations.
(For USA Only) Speed Dial location 01 has been pre-programmed for the Brother
fax-back system. You can override it if you wish.
1
2
Press Menu/Set, 2, 3, 1.
1.SPEED-DIAL
SPEED-DIAL? #
Use the dial pad to enter a two-digit
location (01-40), and then press
Menu/Set.
#05:
3
4
Enter the number (up to 20 digits),
and then press Menu/Set.
NAME:
Use the dial pad to enter the name (up to
15 characters), and then press
Menu/Set. You can use the chart on
Press Menu/Set, and then go to Step 5 to store the number without a name.
Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit .
5
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S
8 - 1
Changing Speed Dial Numbers
If you try to store a Speed Dial number in a location where a number is already
stored, the LCD shows the current name stored there, and prompts you to either:
1.CHANGE 2.EXIT
1
2
Press 1 to change the stored number—OR— Press 2 to exit without making a
change.
Enter a new number, and then press Menu/Set.
• If you want to erase the whole number, press Stop/Exit when the cursor
is to the left of the digits. The letters above and to the right of the cursor
will be deleted.
• If you want to change a digit, use
or
to position the cursor under
the digit you want to change, and then type over it.
3
Follow the directions beginning at Step 4 in Storing Speed Dial Numbers.
8 - 2
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S
Setting Up Groups for Broadcasting
Groups allow you to send the same fax message to many fax numbers by
pressing only five keys (Search/Speed Dial, #, the two-digit location, and Black
Fax Start). First, you’ll need to store each fax number as a Speed Dial number.
Then, you can combine them into a Group. Each Group uses up a Speed Dial
number. You can have up to six Groups, or you can assign up to 39 numbers to
one large Group.
1
2
Press Menu/Set, 2, 3, 2.
2.SETUP GROUPS
PRESS SPEED DIAL
SPEED-DIAL? #
Press Search/Speed Dial, and then
enter the two-digit location where you
wish to store the Group number,
and then press Menu/Set.
(For example, press
Search/Speed Dial, 07.)
SETUP GROUP:G0
3
4
Use the dial pad to enter the Group
number, and then press Menu/Set.
(For example, press 1 for Group 1.)
To include Speed Dial numbers in the
Group, enter them as if you were dialing.
G01:
ENTER & SET KEY
G01:#O5#O9
For example, for Speed Dial locations 05
and 09, press Search/Speed Dial, 05,
and then press Search/Speed Dial,
09. The LCD shows: #05#09.
5
6
Press Menu/Set to accept the numbers for this Group.
Use the dial pad and the chart on
and then press Menu/Set.
NAME:
(For example, NEW CLIENTS).
7
Press Stop/Exit.
Reports.)
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S
8 - 3
Dialing Options
When you dial using an auto dial number, the LCD shows the name you’ve
stored, or if you haven’t stored a name, the fax number you’ve stored.
Search
You can search for names you have stored in Speed Dial memory.
1
2
3
Place the original face down in the ADF.
Press Search/Speed Dial.
To search for numbers alphabetically by name, enter the first letter of the name,
and then press
or
.
—OR—
or
To search for numbers numerically by Speed-Dial number, press
.
4
When the LCD shows the name you want to call, press Black Fax Start.
Speed Dialing
1
2
Place the original face down in the ADF.
Press Search/Speed Dial, press #, and then press the two-digit Speed Dial
3
Press Black Fax Start.
Access Codes and Credit Card Numbers
Sometimes you may want to choose from among several long distance carriers
when you make a call. Rates may vary depending upon the time and destination.
To take advantage of low rates, you can store the access codes or long-distance
carriers as Speed-Dial numbers. You can store these long dialing sequences by
dividing them and setting them up on separate keys in any combination. You can
even include manual dialing using the dial pad. The combined number will be
You can store “555” on Speed Dial #03 and “7000” on Speed Dial #02. If you
press Search/Speed Dial, #, 0, 3, Search/Speed Dial, #, 0, 2, and
Black Fax Start, you can dial “555-7000”. To temporarily change a number,
you can substitute part of the number with manual dialing using the dial pad.
For example, to change the number to 555-7001 you could press Search/
Speed Dial, #, 03 and then press 7, 0, 0, 1 using the dialing pad.
If you must wait for another dial tone at any point in the dialing sequence, store
a pause at that point in the number by pressing Redial/Pause. Each key press
adds a 3.5 second delay.
Note
8 - 4
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S
Broadcasting (Not Available for Color Fax)
Broadcasting is automatically sending the same fax message to multiple fax
numbers. Using the Menu/Set key, you can include Groups, Speed Dial
locations plus up to 50 manually dialed numbers. If you did not use up any
locations for Groups, access codes or credit card numbers, you can "broadcast"
faxes automatically to up to 90 different locations from the MFC. However,
available memory will vary with all types of jobs in memory and numbers of
locations used for broadcasting. If you broadcast to more than the maximum
locations available, you will not be able to set up transmissions using Dual
Access and the Timer.
Although the easiest way to broadcast is to press Group keys, you can include
Speed Dial and manually dialed numbers in the same broadcast. You must press
Menu/Set between each of these locations. Use Search/Speed Dial to help
you choose the numbers easily.
After the broadcast is finished, a Broadcast Report will be printed automatically
to let you know the results.
I To stop the broadcast in progress, press Stop/Exit. The LCD asks if you want
to cancel the location that is being sent.
I Enter the long dialing sequence numbers as you normally would, but keep in
mind that each key counts as one location, so the number of locations you can
call becomes limited.
I If the line is busy or for other reasons a connection could not be made while
broadcasting, the MFC will redial the number automatically.
I If the memory is full, press Stop/Exit to abort the job or if more than one page
has been scanned, press Black Fax Start to send the portion that is in the
memory.
1
Place the original face down in the ADF.
2
Enter a number using Speed Dial, a Group number, Search or the dial pad.
Example: Group number
3
4
Press Menu/Set. You will be prompted to press the next number.
Enter the next number.
Example: Speed Dial
5
6
Press Menu/Set.
Enter the fax number.
Example: Manual dialing using the dial pad.
7
Press Black Fax Start.
Your MFC will read the original into memory and then start sending faxes to the
numbers you entered.
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S
8 - 5
Pause
Press Redial/Pause to insert a 3.5 second pause between numbers. If you are
dialing overseas, you can press Redial/Pause as many times as needed to
increase the length of the pause.
Fax Redial
If you’re sending a fax manually and the line is busy, press Redial/Pause to
try again. Anytime you want to make a second call to the last number dialed,
press Redial/Pause to save time.
If you’re sending a fax automatically and the line is busy, the MFC will redial
automatically up to three times at 5 minute intervals.
Tone/Pulse (For Canada Only)
If you have pulse dialing service, but need to send tone signals (for example, for
telephone banking), follow the directions below. If you have touch tone service,
you do not need this feature to send tone signals.
1
2
3
Lift the handset.
Press #. Any digits dialed after this send tone signals.
When you hang up, the MFC returns to pulse dialing service.
8 - 6
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S
9
Remote Fax Options
9
(Not Available for Color Fax)
Fax Forwarding/Paging
You cannot use Paging and Fax Forwarding at the same time.
You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF.
Programming a Fax Forwarding Number
When Fax Forwarding is set to ON, your MFC stores the received fax in
memory. Then it dials the fax number you’ve programmed and forwards the fax
message.
1
2
Press Menu/Set, 2, 5, 1.
1.FAX FWD/PAGING
Press until the LCD shows
or
FAX FORWARD?, and then press
Menu/Set.
3
4
The LCD prompts you to enter the fax
number where faxes will be forwarded.
Enter the forwarding number (up to 20
digits), and then press Menu/Set.
FWD#:
Press Stop/Exit.
Programming Paging Number
When Paging is selected, your MFC dials the pager number you’ve programmed,
and then dials your Personal Identification Number (PIN); this activates your
pager so you will know that you have a fax message in the memory.
1
2
Press Menu/Set, 2, 5, 1.
1.FAX FWD/PAGING
Press until the LCD shows
or
PAGING?, and then press Menu/Set.
3
Enter your pager phone number (up to 20
digits) followed by # #, and then press
Menu/Set. Do not include the area code
if it is the same as that of your MFC.
For example, 1 8 0 0 5 5 5 1 2 3 4 # #.
PAG#:
R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X )
9 - 1
4
5
If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter
your MFC telephone number followed by # #, and then press Menu/Set.
For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #
—OR—
If you do not need a PIN, press Redial/Pause, enter the fax number of your
MFC followed by # #, and then press Menu/Set.
For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #
Press Stop/Exit.
You cannot change a Paging number or PIN remotely.
Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax messages from
another location using Fax Forwarding, Paging, or Remote Retrieval functions.
The LCD will indicate when you have a fax stored in memory.
1
2
3
Press Menu/Set, 2, 5, 2. The LCD
2.FAX STORAGE
prompts you to choose a fax setting.
Press
to select ON (or OFF),
or
and then press Menu/Set.
Press Stop/Exit.
If there are faxes in memory when you
turn the Fax Storage OFF, the LCD
prompts you to erase any faxes in
memory.
ERASE ALL FAX?
1.YES 2.NO
If you press 1, all fax data is erased and Fax Storage is turned off. If you press
2, data is not erased and Fax Storage remains on.
Backup Print
If you’ve set FAX STORAGE to ON, your MFC automatically prints faxes as
they are received into memory. This is a safety feature in case the power goes
out so you won’t lose your messages.
9 - 2
R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X )
Changing Remote Retrieval Access Code
Enter your Remote Access Code when the MFC picks up your call, so you can
access features remotely. The access code is preset to 1 5 9 , but you can
1
2
Press Menu/Set, 2, 5, 3.
3.REMOTE ACCESS
Enter a three-digit number from 000 to
999, and then press Menu/Set. The “ ” cannot be changed. (Do not use the
same digits that appear in your Fax Receive Code or Telephone Answer Code.)
3
Press Stop/Exit.
Remote Retrieval
You can call your MFC from any fax machine using touch tone, then use the
Remote Retrieval Access Code and other button presses to retrieve fax
messages. Cut out the Remote Retrieval Access Card on the last page and keep
it in your wallet as an aid.
Using Remote Retrieval Access Code
1
2
Dial your fax number from a fax machine using touch tone.
When your MFC answers, immediately enter your Remote Retrieval Access
Code (1 5 9 ).
3
The MFC signals the kinds of messages received:
1 long beep — Fax message(s)
No long beeps — No messages
4
The MFC prompts you with two short beeps to enter a command. If you wait
longer than 30 seconds to enter a command, the MFC hangs up. If you enter an
invalid command, the MFC beeps three times.
5
6
Press 9 0 to reset the MFC when you’re finished.
Hang up.
If your MFC is set to MANUAL mode, you can access it by waiting about 2
minutes, and then entering the Remote Retrieval Access Code within 30
seconds.
Note
R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X )
9 - 3
Remote Commands
Follow the commands below to access features remotely. When you call the
MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will
signal you with two short beeps to enter a remote command.
Remote Commands
Operation Details
95
Change Fax Forwarding
/Paging setting
1 OFF
If you hear one long beep, the change is accepted. If you hear three
short beeps, you cannot change it because the conditions have not
been met (Example: registering paging number). You can register
your fax forwarding number by using 4. FAX FWD NO. (see page
automatically to FAX FWD:ON mode.
2 Fax Forwarding
3 Paging
4 FAX FWD No.
6 Fax Storage ON
7 Fax Storage OFF
Retrieve a fax
2 Retrieve all faxes
You can turn FAX STORAGE to ON or OFF.
96
Enter the number of a remote fax machine to receive stored fax
3 Erase fax from the memory
If you hear one long beep, you can erase fax message(s) from the
memory.
97
98
Check the Receiving Status
1 FAX
You can check whether your MFC has received any faxes . If yes,
you will hear one long beep. If no, you will hear three short beeps.
Change Receive Mode
1 EXT.TEL/TAD
2 FAX ONLY
Exit
If you hear one long beep, you can change the Receive Mode.
If you hear three short beeps, you cannot change it.
90
After a long beep, you can exit remote retrieval.
9 - 4
R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X )
Retrieving Fax Messages
1
2
Dial your fax number.
When you hear the beep, immediately enter your Remote Retrieval Access Code
(1 5 9 ).
3
4
As soon as you hear two short beeps, use the dial pad to press 9 6 2.
Using the dial pad, enter the number of the remote fax machine where you want
your fax messages forwarded (up to 20 digits) followed by # #.
You cannot use and # as dial numbers. However, if you want to store a
pause, press #.
Note
5
After you hear your MFC beep, hang up and wait.
Your MFC calls the remote fax machine. The remote fax machine prints your
fax messages.
Changing Fax Forwarding Number
You can change the default setting of your fax forwarding number from a
remote fax machine.
1
2
Dial your fax number.
When you hear the beep, immediately enter your Remote Retrieval Access Code
(1 5 9 ).
3
4
When you hear two short beeps, use the dial pad to press 9 5 4.
Enter the new number of the remote fax machine where you want your fax
messages forwarded (up to 20 digits) followed by # #.
You cannot use and # as dial numbers. However, if you want to store a
pause, press #.
Note
5
After you hear your MFC beep, hang up.
R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X )
9 - 5
10
Printing Reports
10
MFC Settings and Activity
Two reports require initial setup in the Menu table: Transmission Verification
Report and Activity Report Interval. For initial setup:
Press Menu/Set, 2, 4, 1.
—OR—
1.TRANSMISSION
Press Menu/Set, 2, 4, 2.
2.ACT.INTERVAL
Customizing the
Transmission Verification Report
You can use the Transmission Report as proof that you sent a fax. This report
lists the time and date of transmission and whether the transmission was
successful (OK). If you select ON or ON+IMAGE, the report will print for
every fax you send.
When the feature is OFF, the report prints only if a transmission error
Note
prevented delivery (NG).
If you typically send multiple faxes to the same destinations, you may need
more than the job numbers to know which faxes you must send again. Selecting
OFF+IMAGE will print a portion of the fax’s first page on the report to help
you remember.
1
2
Press Menu/Set, 2, 4, 1.
1.TRANSMISSION
Press to select OFF,
or
OFF+IMAGE, ON or ON+IMAGE,
and then press Menu/Set.
3
Press Stop/Exit.
Setting the Fax Activity Report Interval
You can set the machine to print activity reports at specific intervals (6, 12, 24
hours, 2, 4, or 7 days). If you set the interval to OFF, you can print the report by
following the Steps in the previous section.
1
Press Menu/Set, 2, 4, 2.
2.ACT.INTERVAL
10 - 1
P R I N T I N G R E P O R T S
2
Press
to choose an interval,
or
INTERVAL:OFF
and then press Menu/Set.
(If you choose 7 days, the LCD prompts you to choose a day at which to begin
the 7-day countdown.)
3
4
Enter the time to begin printing in 24-hour format, and then press Menu/Set.
(For example: enter 19:45 for 7:45 PM.)
Press Stop/Exit.
Using the Reports Key
Five reports are available:
Prints the Help List so you can see at-a-glance
how to quickly program every menu selection
and key operations.
1.HELP LIST
Lists names and numbers stored in Speed Dial
memory, in numerical order.
2.AUTO DIAL
Lists information about the last 200 incoming
and outgoing faxes. TX means Transmit; RX
means Receive.
3.FAX ACTIVITY
Prints a Transmission Verification Report for
your last transmission.
4.TRANSMISSION
5.USER SETTINGS
Lists settings for GENERAL SETUP,
SETUP RECEIVE, SETUP SEND, SETUP
REPORTS, and TEL SERVICE. The settings
for REMOTE FAX OPT are included.
To Print a Report
1
Press Reports.
Press to select the report you want, and then press Menu/Set.
2
or
—OR—
Enter the number of the report you want to print. For example, press 1 to print
the Help List.
P R I N T I N G R E P O R T S
10 - 2
11
Making Copies
11
Basic Copy Operations
Your MFC allows you to make high-quality
photocopies and transparencies. Copies can be
in black and white or full color. Always make
sure you have paper in the cassette before
making copies. Do not pull on the paper while
copying is in progress.
Incoming faxes cannot be received on paper or into memory while the MFC is
copying.
Making a Single Copy
1
2
Place the original face down in the ADF.
Press Black Copy or Color Copy.
(Do NOT pull on the paper while
copying is in progress.)
COPYING
P.01
To stop the copy process and release the original, press Stop/Exit.
Making Multiple Copies
You can make multiple copies in black and white.
1
2
Place the original face down in the ADF.
Using the dial pad, enter the number of copies you want (up to 99).
For example, press 3 8 for 38 copies.
3
Press Black Copy.
11 - 1
M A K I N G C O P I E S
Out of Memory Message
If the memory becomes full while you
are making copies, the LCD shows a
message:
OUT OF MEMORY
If the OUT OF MEMORY message appears while you are scanning the first
page of your original, press Stop/Exit to cancel. Clear some jobs from memory
so you can continue. If you were scanning subsequent page(s), press Black
Copy or Color Copy to print the scanned pages—OR—Press Stop/Exit to
cancel.
To gain extra memory, you can turn off Fax Storage (see page 9-2).
Note
Temporary Copy Settings
You can improve your copies by using the
Copy keys: Quality and Options. These
setting are temporary, and the MFC returns to
its default settings when you finish copying.
Copying Using Multiple Settings
You can try different combinations of
settings for the best results. After you
finish your settings using the Quality
or Options keys, the LCD shows:
PRESS COPY OR
FOR NEXT OPT.
or
I Press
if you want to select additional settings.
—OR—
Press Black Copy or Color Copy if you are finished choosing settings.
M A K I N G C O P I E S
11 - 2
Using the Quality Key
The Quality key temporarily changes the copy quality setting (NORMAL,
FAST or BEST).
Press
Quality
FAST:
Fast copy speed and lowest ink
consumption. Use FAST to save time
(documents to be proof-read, large
documents or many copies).
and
or
NORMAL: Recommended mode for ordinary
printouts. Good copy quality with adequate
copy speed.
BEST:
Use this mode to copy precise images such
as photographs. BEST uses the highest
resolution and slowest speed.
1
2
Place the original face down in the ADF.
Press Quality.
NORMAL
or
3
4
Press
to select the copy quality (resolution), and then press Menu/Set.
To start copying now, press Black Copy or Color Copy. If you would like to
choose additional copy options, press Options and then select each setting.
11 - 3
M A K I N G C O P I E S
Using the Options Key
Use the Options key to set number of copies, paper type, paper size,
brightness, enlargement/reduction ratio and special copy options for the next
copy only.
Press
Options
Factory
Setting
Menu Selections
Options
OPT:#OF
NO. OF COPIES:XX
01
COPIES01
OPT:PAPER TYPE PLAIN/INK JET/GLOSSY
(4-COLOR or 3-COLOR)/
PLAIN
TRANSPARENCY
OPT:PAPER SIZE LETTER/LEGAL/A4/
POST CARD: 4" × 6"
LETTER
OPT:BRIGHTNESS
-
+
-
+
OPT:ELG/RDC
50%/78% LGL>LTR/
94% A4>LTR/100%/
104% EXE>LTR/150%/
200%/ZOOM
100%
OPT:SPECIAL
2 IN 1*/OFF
OFF
*(Black and White only)
Paper Type
You can change the paper type setting for the next copy only.
Place the original face down in the ADF.
1
2
Use the dial pad to enter the number of copies you want (up to 99).
or
to select OPT:PAPER TYPE, and then press
3
Press Options and press
Menu/Set.
or
4
Press
to select the type of paper you are using (PLAIN, INKJET,
GLOSSY or TRANSPARENCY), and then press Menu/Set.
or
5
If you selected GLOSSY, press
then press Menu/Set.
to select 4-COLOR or 3-COLOR, and
The print quality of black ink varies depending on the kind of glossy paper you
are using. Black ink is used when you select 4-COLOR. If the glossy paper you
are using repels the black ink, select 3-COLOR, which simulates black ink by
combining the three ink colors.
Note
or
6
Press Black Copy or Color Copy—OR—Press
for additional settings.
M A K I N G C O P I E S
11 - 4
Paper Size
You can change the paper size setting for the next copy only.
Place the original face down in the ADF.
1
2
3
Use the dial pad to enter the number of copies you want (up to 99).
Press Options and select OPT:PAPER SIZE, and then press Menu/Set.
or
4
Press
to select the size of paper you are using (LETTER, LEGAL, A4 or
POST CARD: 4" × 6"), and then press Menu/Set.
or
5
Press Black Copy or Color Copy—OR—Press
for additional settings.
Copy Brightness
1
2
Place the original face down in the ADF.
Use the dial pad to enter the number of copies you want (up to 99).
or
3
Press Options and press
to select
OPT:BRIGHTNESS,
and then press Menu/Set.
4
5
Press
and then press Set.
to make a lighter copy—OR—press
to make a darker copy,
or
Press Black Copy or Color Copy—OR—Press
for additional settings.
Reducing and Enlarging Copies
1
2
Place the original face down in the ADF.
Use the dial pad to enter the number of copies you want (up to 99).
or
to select OPT:ELG/RDC, and then press Menu/Set.
3
4
Press Options and press
or
Press
to choose an enlargement or reduction ratio, and then press
.
Menu/Set
You can reduce to 50%, 78% LGL>LTR or 94% A4>LTR of the original size.
OR
You can enlarge to 104% EXE>LTR, 150% or 200%
OR
—
—
.
—
—
For more choices select ZOOM, and then press Menu/Set. Use the dial pad to
enter any percentage between 25% and 400%, and then press Menu/Set. For
example, press 5 3 to enter 53%.
11 - 5
M A K I N G C O P I E S
or
for additional settings.
5
Press Black Copy or Color Copy—OR—Press
Selecting Fixed Reduction Ratios:
When selecting a reduction ratio, you will need to know the size of paper you
registered in Menu 1-2 if you don’t change the paper size setting using Options
.
If you want to make a copy the same size as the original, you should choose a
reduction of 93%. (For example, if you want to copy from letter to letter, you
should choose a reduction of 93%.)
Note
Original
size is…
Paper
size is…
Recommended
reduction ratio is…
LETTER DOCUMENT LETTER
LEGAL
93%
100%
94%
78%
93%
A4 DOCUMENT
LETTER
LEGAL DOCUMENT LETTER
LEGAL
Special Copy Option
You can save paper by copying two pages onto one page.
Place the original face down in the ADF.
1
2
Use the dial pad to enter the number of copies you want (up to 99).
or
3
4
5
Press Options and
to select OPT: SPECIAL, and then press Menu/Set.
or
Press
to select 2 IN 1 (or OFF), and then press Menu/Set.
or
Press Black Copy—OR—Press
for additional settings.
2 in 1
Special Copy Option (2 in 1) is not available with reduced, enlarged or color
copies.
M A K I N G C O P I E S
11 - 6
Changing Default Copy Settings
Press Menu/Set and 3 to change default Copy mode settings. They will remain
until you change them again by pressing Menu/Set.
By pressing a number, you can adjust the Quality, Color and Contrast copy
or
settings shown in the following chart. Press
to scroll through the options
for each setting, and then press Menu/Set to save your selection.
Press Stop/Exit—OR—Press
change.
to select the next setting you want to
Press Menu/Set and 3.
QUALITY:NORMAL
QUALITY:BEST
1.QUALITY
QUALITY:FAST
1.RED
R: -
G: -
B: -
+
+
+
2.COLOR ADJUST
3.CONTRAST
2.GREEN
3.BLUE
-
+
is default
Copy Quality
1
2
Press Menu/Set, 3, 1.
1.QUALITY
or
Press
to select the copy quality,
QUALITY:NORMAL
QUALITY:BEST
QUALITY:FAST
and then press Menu/Set.
3
Press Stop/Exit.
11 - 7
M A K I N G C O P I E S
Color Adjustment
1
2
Press Menu/Set, 3, 2.
2.COLOR ADJUST
or
Press
to select RED, GREEN or
BLUE, and then press Menu/Set.
3
Press
press
to make a darker copy, or
to make a lighter copy, and
R:–
G:–
B:–
+
+
+
then press Menu/Set.
4
Return to Step 2 to select the next color
—OR—
Press Stop/Exit.
Copy Contrast
You can change the contrast to help an image look sharper and more vivid.
1
2
Press Menu/Set, 3, 3.
Press
press
to increase the contrast, or
to decrease the contrast, and
–
+
then press Menu/Set.
3
Press Stop/Exit.
M A K I N G C O P I E S
11 - 8
Legal Limitations
Color reproductions of certain documents are illegal and may result in either
criminal or civil liability. This memorandum is intended to be a guide rather
than a complete listing of every possible prohibition. In case of doubt, we
suggest that you check with counsel as to any particular questionable
documents.
The following documents issued by the United States/Canadian Government or
any of its Agencies may not be copied:
• Paper money
• Bonds or other certificates of indebtedness
• Certificates of Deposit
• Internal Revenue Stamps (canceled or uncanceled)
• Selective Service or draft papers
• Passports
• United States/Canadian Postage Stamps (canceled or uncanceled)
• Food Stamps
• Immigration Papers
• Checks or drafts drawn by Governmental agencies
• Identifying badges or insignias
Copyrighted works cannot be copied; however, sections of a copyrighted work
can be copied for “fair use.” Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under
certain state/provincial laws.
11 - 9
M A K I N G C O P I E S
12
Using the MFC as a Printer
12
Features
The Multi-Function Center offers you many features you’ll find in a high quality
ink jet printer.
Fast Printing Speed—Using Draft mode, you can print up to 8 pages per
minute in full color, and up to 10 pages per minute in black.
Brilliant High Quality Output—Printing at 2400 × 1200 dpi resolution on
glossy paper gives you highest resolution output.
Beautiful Elaborate Output—You can utilize 2 in 1, watermark printing,
True2Life technology and other features for making beautiful outputs.
Low Running Cost—Whenever you run out of a particular color ink, you’ll
replace only the cartridge that’s empty.
Bi-directional Parallel Interface—The parallel interface allows bi-directional
(IEEE 1284 compliant) communication with your computer.
USB—Universal Serial Bus Interface allows for fast comunication with your
computer.
Straight Paper Path—The MFC can use various types of paper: plain paper,
Ink Jet Paper, glossy paper, transparencies, and envelopes. Using the
appropriate paper reduces the occurrence of paper jams. For complete
information about what kinds of paper to use with the MFC, please read
Chapter 3 in this manual.
Printer Driver
You can change the following printer settings when you print from your
computer:
I Quality (Speed) /Media
I Color Matching
I Halftone
I Color Enhance/True2Life
I Fast Draft Mode
I Watermark
I Print Date & Time
U S I N G T H E M F C A S
A
P R I N T E R
12 - 1
Choosing the Right Kind of Paper
To achieve high quality printing using your MFC, it’s very important to select
this manual before selecting and purchasing paper for the MFC.
Multi-purpose Sheet Feeder
The multi-purpose sheet feeder can feed plain paper, inkjet paper, glossy paper,
transparencies and envelopes. When the MFC receives data from your
computer, it begins the print process by loading paper from the multi-purpose
sheet feeder.
1
2
Select the print command from your PC.
Your PC sends a print command and data to the MFC. The LCD shows
RECEIVING DATA.
3
4
If there are more pages, the MFC begins to print the next page automatically.
When the MFC finishes printing all data, it returns to display the date and time.
You can select paper source, paper size, and orientation in your application
software. If your application software does not support your custom paper size,
select the next larger paper size. Then adjust the print area by changing the right
and left margins in your application software.
Note
12 - 2
U S I N G T H E M F C A S
A
P R I N T E R
Simultaneous Printing/Fax
Your MFC can print data from your computer while sending or receiving a fax,
or while scanning information into the computer. However, when the MFC is
copying or receiving a fax on paper, it pauses the PC printing operation, and
resumes when copying or fax receiving is complete. Fax sending will continue
during PC printing.
Printer Operation Key
Ink Key
When you press Ink, the LCD shows:
1.CLEANING
If you are having trouble with one of the
ink colors, you may need to clean the
2.REPLACE INK
print head. (See page 20-10.)
If you got an error message NEAR EMPTY or INK EMPTY, you will need to
replace the ink cartridge for the appropriate color.
Stop/Exit Key
If the LCD shows REMAINED DATA, you can clear data remaining in the
printer memory by pressing Stop/Exit.
Checking the Print Quality
U S I N G T H E M F C A S
A
P R I N T E R
12 - 3
13
Printer Driver Settings
®
13
(For Windows Only)
Using the Brother MFC-3100C Printer Driver
A Printer Driver is software that translates data from the format used by a
computer into the format required by a particular printer, using a printer
command language or page description language.
The printer drivers are on the supplied CD-ROM. The latest printer driver can also
be downloaded from the Brother Solutions Center at http://solutions.brother.com.
The screens shown in this section are from Windows® 98. The screens on your
Note
PC may vary depending on your Windows Operating System.
For more detailed information, please see the on-line Help in the printer driver.
Paper Tab
The paper tab screen allows you to set up the Paper Size, Paper Source, Paper
Thickness, Orientation, Scaling, and Copy/Page Order.
To access the Brother printer driver, select Print from the File menu. In the Print
dialog box, select Brother MFC-3100C from the Name drop down list. Click the
Properties button. The Brother MFC-3100C on BRMFC: Properties dialog box
will appear:
3
1
2
Select the Apply button to apply your selected settings.
To return to the default settings, click the Default button, then click the Apply
button.
1
2
3
Select the Paper Size and Orientation.
Select number of Copies and Page Order.
Select Paper Thickness, Scaling and Paper Source.
®
13 - 1
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
O N L Y )
Paper Size
The paper size selection provides a large selection of standard paper sizes or you
can even create custom sizes ranging form 3.5 × 5” to 8.5 × 14”. To select the
paper size you want to use click the icon.
Orientation
Orientation selects the position of how your document will be printed (Portrait
or Landscape).
Copy/Page Order
Copies
The copies selection sets the number of copies that will be printed (1 to 50).
Collate
With the collate check box selected, one complete copy of your document will
be printed and then repeated for the number of copies you selected. If the collate
check box is not selected, then each page will be printed for all the copies
selected before the next page in the document is printed.
Reverse Order
Reverse Order prints the pages of your document in the opposite order.
®
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
O N L Y )
13 - 2
Paper Thickness
Depending on the thickness of the paper you are using, you can improve the
quality of your output by selecting the correct thickness. This setting provides
the best positioning of the paper for printing. For example if you were printing
on thin paper, you would select Thin in the Paper Thickness selection to achieve
the best paper handling and improved output for that paper type.
Regular
Thin
Thick
Thicker
Scaling
The Scaling feature reduces or enlarges your document from 50% to 200%.
From the pull-down box you can select from the preset settings or a free setting.
You can also select 2 in 1 printing for printing two pages on one sheet of paper.
For Windows NT® Workstation 4.0 and Windows® 2000 Professional, you can also
select 4 in 1 printing.
Paper Source
The Paper Source pull-down allows you to choose the source of the media you
are using.
Feeder
Manual Feed
®
13 - 3
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
O N L Y )
Quality/Color Tab
The Quality/Color tab screen provides Quality, Media type, Document type,
Color/Mono settings, Bi-directional Printing settings and Fast Draft Mode. All
of these selections are designed to offer the best quality output for your
document needs.
Select the Apply button to apply your selected settings.
To return to the default settings, click the Default button, then click the Apply
button.
Quality
The quality selection allows you to choose the print resolution you want your
document. Print quality and speed are related. The higher the quality the longer
it will take to print the document. The quality selections available vary
depending on the media selection.
I Draft: The fastest print mode and the lowest ink consumption. Use this mode to
print large volume documents or a document for proofing.
I Normal: Recommended for ordinary printouts.
I Fine: Better print quality than normal mode and faster print speed than Super
Fine.
I Super Fine: Use this mode to print precise images such as photographs. Since
the print data is much larger than normal mode, the processing time, data
transfer time and print time will be longer.
®
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
O N L Y )
13 - 4
Media
To achieve the best print results, the media being printed on should be selected
in the driver. The MFC changes the way it places dots, depending on the
selected media type.
Paper Type
Plain Paper
Recommended Print Quality Selection
Normal
Fine
Inkjet Paper
Glossy Paper (4 color)
Glossy Paper (3 color)
Transparencies
Super Fine
Super Fine
Fine
Transparencies (mirror)
Fine
The print quality of black ink varies depending on the kind of glossy paper you
are using. Black ink is used when you select Glossy Paper (4 color). If the
glossy paper you are using repels the black ink, select Glossy Paper (3 color),
which simulates black ink by combining the three ink colors.
Note
Document
The printer driver will select the most suitable color matching method,
depending on your document type. Generally, text and business graphics are
printed vividly and photographic images are printed softly.
I Auto: The printer driver automatically selects the document type.
I Photo: Select this mode for photographic images.
I Graphics: Select this mode for documents that contain text or business graphics
(charts or clip art).
I Custom: If you want to select the color matching method and halftone method,
manually select this mode.
®
13 - 5
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
O N L Y )
Color Matching
You can select the color matching method manually. Select the best one for your
document.
I Match Monitor
Suitable for photographic images. Color is adjusted to get the closest color
match to the PC monitor.
I Vivid Color
Suitable for business graphics such as charts, graphs, and text. The color is
adjusted to give more vivid color.
(For Windows® 95/98/98SE/Me user’s)
(For Windows® 2000 Professional/
Windows NT ® 4.0 user’s)
Custom Setting
You can customize your settings by selecting the type of Halftone or Color
Enhance/True2Life.
Halftone Pattern
The MFC can use several methods to arrange where to place dots to express
halftones. There are some predefined patterns used to place dots and you can
select which one is used for your document. Select the appropriate method.
I Photo
This method creates smooth halftones so that this is suitable for photographic
images. It takes more time to process data, but this can express more levels of
halftones and creates more natural images.
®
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
O N L Y )
13 - 6
I Cluster
This is suitable for business graphics such as charts, graphs and drawings, since
this creates more sharp printouts. Moreover, the processing time is shorter.
Color Enhance
Selecting Color Enhance/True2Life ON enables the True2Life feature. This
feature analyzes your image to improve quality sharpness, white balance and
color density. This process may take several minutes depending on the size of
the image, the speed and RAM memory of your computer.
I Color Enhance/True2Life ON
Adjusts the color in the image for better print quality. Print time will be longer
with True2Life set to ON.
I Sharpness
This setting enhances the detail of an image. This is similar to adjusting the fine
focus on a camera. If the focus is off a little you will not be able to clearly see
the fine details of an image.
I Color Density
This adjusts the total amount of color in the image. You can increase or decrease
the amount of color in an image to improve a picture which may appear washed
out or weak.
I White Balance
This adjusts the hue of the white sections of an image. Lighting, camera settings
and other influences will effect the appearance of white. The white parts of a
picture may appear to be slightly pink, yellow or some other color. By using
this adjustment you can correct this effect and bring the white sections back to
pure white.
I Brightness
Change the brightness of the whole image lighter or darker. Moving the scroll
bar to the left makes your image darker and moving the scroll bar to the right
makes your image lighter.
I Contrast
Change the contrast of an image. Darker sections will be more dark and lighter
sections will be more light as you increase the contrast. Increase the contrast
when you want an image to be clearer. Decrease the contrast when you want an
image to be more subdued.
I Red
Increase the intensity of the Red color to add red to the whole image.
I Green
Increase the intensity of the Green color to add green to the whole image.
I Blue
Increase the intensity of the Blue color to add blue to the whole image.
®
13 - 7
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
O N L Y )
Color/Mono
This selection allows a color document to be printed in mono only.
Bi-Directional Printing
When Bi-Directional Printing is selected, the print head prints in both directions
and offers faster print speeds. When not selected the print head prints in one
direction only and provides higher print quality.
Fast Draft Mode
You can print much more quickly than mono draft mode, by using both black
and cyan ink.
Advanced Tab
Select the Apply button to apply your selected settings.
To return to the default settings, click the Default button, then click the Apply button.
Change the tab settings by selecting one of the following icons:
• Watermark
• Device Options
Watermark
To place a logo or text into your document as a Watermark, use a bitmap file or
text you created as your source file or select one of the preset Watermarks.
®
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
O N L Y )
13 - 8
Print Watermark
The Print Watermark feature offers the following print choices:
I On all pages
I On first page only
I From second page
I Custom
In background
With the In background feature checked the Watermark will print on the page
behind your document. If this feature is not checked then the Watermark will
print on top of your document.
Watermark Style
You can change the Watermark’s size and the position on the page by selecting
the Watermark, and then clicking the Edit button. If you want to add a new
Watermark, click the New button, and then select Text or Bitmap in the
Watermark Style.
Watermark Text
Enter your Watermark text into the Text Box, and then select the Font, Size,
Color and Style.
Watermark Bitmap
Enter the file name and location of your bitmap image in the File box or Browse
for the file location. You can also set the scaling size of the image.
Position
The position settings offer controls for where the Watermark is positioned on
the page.
®
13 - 9
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
O N L Y )
Device Options
Set the Print Date & Time as the Printer Function:
Print Date & Time
When enabled the Print Date and Time feature will automatically print the date
and time from your computer’s system clock on your document.
Click the Setting button to change the Date and Time Format, Position and Font.
To include a background with the Date and Time, select Opaque. When Opaque
is selected, you can click on the Color button to change the color of the Date and
Time background.
The Date and Time indicated in the selection box shows the format that will be
printed. The actual Date and Time printed on your document is automatically
retrieved from the settings of your computer.
Note
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P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
O N L Y )
13 - 10
Support
The Support Tab provides driver version information and setting information. In
addition there are links to the Brother Solutions Center and Driver Update Web sites.
Click the Support tab to display the following screen:
Select the Apply button to apply your selected settings.
To return to the default settings, click the Default button, then click the Apply
button.
Web Update
Web Update checks the Brother web site for updated drivers, and then it
automatically downloads and updates the printer driver on your computer.
Brother Solutions Center
The Brother Solutions Center is a Web site offering information about your
Brother product including FAQs, User Guides, Driver updates and Tips for
using your machine.
®
13 - 11
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
O N L Y )
14
Using the Windows®-Based
14
Brother MFL-Pro Control
Center
Brother MFL-Pro Control Center
The Brother Control Center is a software utility that pops up on the PC screen
whenever paper is placed in the automatic document feeder. This allows you to
quite easily, with very few mouse clicks, access the most frequently used
scanning applications. Using the Control Center eliminates the need to manually
launch the specific applications.
The Brother Control Center provides three categories of functions:
1
2
3
Scan directly to a file, E-mail, word processor or graphic application of choice
Copy operations
PC Faxing using the Brother MFL Pro PC Fax software
MFC-3100C
AutoLoad the Brother Control Center
The Control Center is initially configured to automatically load each time
Windows® is started. When the Control Center is loaded, the Control
Center
icon will appear in the task bar. If you don’t want the Control Center
to load automatically, you can turn off AutoLoad.
If the Control Center
icon does not appear in your task bar, you will have to
launch this software.
From the Start menu, select Programs, PaperPort, and then double-click Brother
SmartUI POPUP.
®
U S I N G T H E W I N D O W S - B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
14 - 1
How to Turn Off AutoLoad
1
2
Left click the Control Center
icon and click Show.
When the Control Center icon appears, left click on the Smart Click
Control Center button. A dialogue box with a check box labeled “AutoLoad
Pop-up” will appear:
3
Uncheck the AutoLoad Pop-Up option.
Using the Color Scan Key
You can use the Scan to key on the control
panel to scan originals into your word
processing, graphics or E-mail applications.
The advantage of using the Scan to key is
that you avoid the mouse clicks required to
scan from your PC.
If you have connected a Macintosh, the control panel keys will not work with
your computer. Please see page 18-1.
Before you can use the Scan to key on the control panel, you must have
connected the MFC to your Windows® based PC and loaded the appropriate
Brother Drivers for your version of Windows®. When you are ready to use the
Scan to key, make sure the Brother Control Center application is running on
your PC. (For details about how to configure the Brother Control Center buttons
®
14 - 2
U S I N G T H E W I N D O W S - B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
Scan to E-mail
You can scan either a black and white or a color original into your E-mail
application as a file attachment. Although the Brother Control Center can be
configured to send only black and white or color file attachments at one time,
1
2
Place the original face down in the ADF.
Press Scan to.
or
3
Press
to select SCAN TO E-MAIL, and then press Menu/Set.
The MFC will scan the original, create a file attachment, and launch your E-mail
application, displaying the new message waiting to be addressed.
Scan Image
You can scan a color picture into your graphics application for viewing and
editing.
1
2
Place your original face down in the ADF.
Press Scan to.
or
3
Press
to select SCAN IMAGE, and then press Menu/Set.
Scan/OCR
If your original is text, you can have it automatically converted by ScanSoft™
TextBridge® to an editable text file and then displayed in your word processing
application for further editing.
1
2
Place your original face down in the ADF.
Press Scan to.
or
3
Press
to select SCAN/OCR, and then press Menu/Set.
The MFC will scan the original perform OCR in ScanSoft™ TextBridge®, and
then display the result in your word processing application for viewing and
editing.
®
U S I N G T H E W I N D O W S - B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
14 - 3
Brother Control Center Features
Auto Configuration
During the installation process the Control Center checks your system to
determine the default applications for E-mail, word processing and graphics
viewer/editor. For example, if you are using Outlook as your default E-mail
application, the Control Center automatically will create a link and a scanning
application button for Outlook.
You can change a default application by right clicking on any of the scan buttons
in the Control Center and selecting a different application. For example,
you can change a scan button from MS Word
to MS Word Pad
by changing the application that is listed for the Word Processor.
Scanning Operations
Scan to File—allows you to scan directly to a disk file with two mouse clicks.
You can change the file type, destination directory and file name, as needed.
Scan to E-mail—enables you, with just two mouse clicks, to scan a picture or
text document directly into an E-mail application as a standard attachment. You
have the option of selecting the file type and resolution for the attachment.
Scan to Word Processor—enables you to scan a text document, run ScanSoft
TextBridge OCR and insert the text original (not graphic image) into a word
processing file with just two mouse clicks. You have the option of selecting the
destination word processing program, such as Word Pad, MS Word, Word
Perfect, etc.
Scan to Graphic Application—allows you to scan an image directly into any
graphic viewer/editor application. You can select the destination application,
such as MS Paint or Corel PhotoPaint.
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Copy Operations
Copy—allows you to use the PC and any Windows® printer driver for enhanced
copy functions. You can scan the page on the Brother MFC and print the copies
using any of the features of the Brother MFC printer driver—OR—you can
direct the copy output to any standard Windows® printer driver installed on the
PC.
PC Fax Operation
Send a Fax—allows you to scan a picture or text original and automatically send
the image as a fax from the PC using the Brother MFL Pro fax software.
Scanner Settings for Scan, Copy and PC Fax Buttons
When the Pop-Up screen is displayed, you can access the Scanner Settings
window.
Click the Smart Click
icon at the top right of the Brother Control
Center screen—OR—Click the Modify Settings… button on any of the
Configuration screens.
Global Settings
AutoLoad Pop-Up—Click this checkbox if you want Brother MFL Control
Center to load when you boot your computer.
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Setting Up the Scanner Configurations
The Pop-Up application stores eight different scanning modes. Each time you
scan an original, you will choose the most appropriate scanning mode from the
following:
Faxing, Filing and Copying
Text for OCR
Photos
Photos (High Quality)
Photos (Quick Scan)
Custom
Draft Copy
Fine Copy
Each mode has its own set of stored settings. You can keep the factory default
settings or change them at any time:
Resolution—Select the scanning resolution you most frequently use.
Color Mode—From the pull-down list, select
Scan Size—From the pull-down list, select
Brightness—Slide the adjuster from 0% to 100%
Contrast—Slide the adjuster from 0% to 100%
Click OK to save your changes. If you make a mistake or later decide to return
to the original default setting, just click the Restore Defaults button when the
scanning mode is displayed.
To Access the Scanner Configurations Screen:
1
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Place the original in the ADF.
Right-click the appropriate Control Center button to display Configurations…,
then click it. The configuration screen for that Control Center button will
appear.
3
To save your settings, press the OK button—OR—To return to the factory
default settings, press the Restore Defaults button.
Perform an Operation from the Control Center Screen
If you see this screen it means you left-clicked a button in the Control Center
window without first placing an original in the ADF.
Place the original in the Brother machine’s ADF, then click OK to return to the
Control Center screen.
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Scan to File
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
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Destination Folder
PaperPort Folder—Select this checkbox to scan the original into your
PaperPort folder.
Other Folder—Select this checkbox, to scan the original as another file type
and/or into another directory/folder.
File—If you selected Other Folder, from the pull-down list select the type of
file:
PaperPort Files (*.MAX)
Self Viewing Files (*.EXE)
PaperPort 5.0 Files (*.MAX)
PaperPort 4.0 Files (*.MAX)
PaperPort 3.0 Files (*.MAX)
Windows Bitmap (*.BMP)
PC Paintbrush (*.PCX)
Multi-page PCX (*.DCX)
JPEG Image Files (*.JPG)
TIFF-Uncompressed (*.TIF)
TIFF Group 4 (*.TIF)
TIFF Class F (*.TIF)
Multi-Page TIFF-Uncompressed (*.TIF)
Multi-Page TIFF Group 4 (*.TIF)
Multi-Page TIFF Class F (*.TIF)
PDF Files (*.PDF)
Portable Network Graphics (*.PNG)
FlashPix (*.FPX)
HFX Fax Files (*.HFX)
To Search your system for the directory and folder you want, click the
Browse… button. Click OK to save your settings.
Scan to E-mail
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Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
E-mail Application
E-mail Package—From the pull-down list, select your E-mail application.
E-mail Settings—Click the EMail Settings… button to set up links.
The Links Preferences window will appear:
File Attachments
Do not convert files—Click this checkbox if you do not want to change the file
type of attachments. The Conversion Options will not be available (grayed).
Convert MAX files only—Click this checkbox if you want to convert only
attachments that are PaperPort files.
Convert all files when possible—Click this checkbox if you want to change the
file type of all attachments.
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Conversion Options
Format
Combine all files into one file when possible—Click this checkbox to combine
all files of the same type into one file.
Convert non-image files to color—Click this checkbox to convert all files that
have been processed through OCR to color.
Show QuickSend Menu
Click this checkbox if you want the Select QuickSend Recipient window to be
displayed when you choose Scan to E-mail. This feature works only with MAPI
type E-mail applications, such as Microsoft Exchange, Microsoft Outlook and
Eudora.
QuickSend List
You can create a list of Email names and addresses for quick selection.
Click the New button to add a name(s) to your QuickSend list. Your Email
phone book listing is displayed, so you can select stored names or create new
ones:
Highlight the name(s) you want to add to your list, click the User button, then
click OK to return to the Link Preference window.
From the Link Preference window, you can remove a name from the QuickSend
list, highlight the name and clicking the Delete button.
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Scan to Word Processor
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
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Word Processor
Word Processor—From the pull-down list, select the word processor you want
to use.
Click the Link Settings… button to display a screen to set up a link to the
version of OCR and document format that you want to use:
OCR Package—From the pull-down list, select TextBridge Classic OCR if you
want to use the OCR package that was installed with the Brother software.
Click the OCR Settings… button to choose how the OCR application will read
the pages you scan into your word processor application.
The Preferences window will appear:
Select your setting and click OK.
• Auto Orientation—Check this checkbox if you want your word processor
application to read the page as it is set up.
• Decolumnized Output—Check this checkbox if you want your word
processor application to read across the entire page from left to right.
• Document Format—From the pull-down list, select the file format you
want to use for your word processor or text documents.
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User Defined Button
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
Target Application
Application—From the pull-down list, select the application you want to add to
this Pop-Up screen.
Click the Custom Link Settings… button to set up links for your user-defined
application.
Copy
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Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
Copy Settings
Brother MFC-3100C
Copies—Enter the number of copies you want to print.
To change the copy options, click the Copy Options... button.
Click the OK button to save your Copy settings.
Send a Fax
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
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FAX Settings
Brother MFL Pro Fax
FAX Resolution—Fine (200 × 200)
To change the fax options, click the FAX Options… button.
Click the OK button when you are ready to save your FAX settings.
The MFL Pro Fax on COM1 Properties screen appears:
Select the Paper Size and Orientation (Portrait or Landscape) and click OK.
To return to the factory default settings, click the Restore Defaults button.
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15
Using ScanSoft™ PaperPort®
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for Brother/TextBridge
(For Windows® Only)
Using ScanSoft™ PaperPort® and TextBridge®
ScanSoft™ PaperPort® for Brother is a document management application. You
will use PaperPort® to view scanned documents. PaperPort® has a sophisticated,
yet easy-to-use, filing system that will help you organize your graphics and text
documents. It allows you to combine or “stack” documents of different formats
for printing, faxing or filing. ScanSoft™ PaperPort® can be accessed through
the ScanSoft™ PaperPort® program group. See On-Line Documentation for
Multi-Function Link® Pro on the CD-ROM.
The complete ScanSoft™ PaperPort® Owner’s Manual, including ScanSoft™
TextBridge® OCR, is in the On-Line Documentation on the CD-ROM. This
chapter is only an introduction to the basic operations.
When you install Multi-Function Link® Pro, ScanSoft™ PaperPort® for Brother
and ScanSoft™ TextBridge® OCR are installed with it automatically.
To Uninstall PaperPort® and ScanSoft™ TextBridge
For Windows® 95/98/98SE, and Windows NT® Workstation 4.0, Windows® ME
and Windows® 2000 Professional:
Select Start, Settings, Control Panel, Add/Remove Programs and the Install/
Uninstall tab. Select PaperPort® from the list and click the Add/Remove button.
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Viewing Items in ScanSoft™ PaperPort® for Brother
ScanSoft™ PaperPort® provides
several ways to view items:
Desktop View displays a
thumbnail, a small graphic that
represents each item in a Desktop
or folder. Items in the selected
folder appear on the PaperPort®
Desktop. You can see PaperPort®
items (MAX files) and non-
PaperPort® items (files created
using other applications). Non-
PaperPort® items include an icon
Destop View displays items
that indicates the application that
was used to create the item; a non-
PaperPort® item is represented by
a small rectangular thumbnail and
not an actual image.
as thumbnails
Page View displays a close-up of a
single page and you can open a
PaperPort® item by double-
clicking on it. As long as you have
the appropriate application on
your computer to display it, you
can also double-click a non-
PaperPort® item to open it.
Page View displays each item
as a full page
Organizing Your Items in Folders
PaperPort® has an easy-to-use filing system for organizing your items. The
filing system consists of folders and items that you select to view in Desktop
View. An item can be a PaperPort® item or a non-PaperPort® item:
I Folders are arranged in a “tree” structure in the Folder View. You use this pane
to select folders and view their items in Desktop View.
I You can simply drag and drop an item onto a folder. When the folder is
highlighted, release the mouse button and the item is stored in that folder.
I Folders can be “nested”—that is, stored in other folders.
I When you double-click a folder, its items (both PaperPort® MAX files and other
files) appear on the Desktop.
I You can also use Windows® Explorer to manage the folders and items shown in
Desktop View.
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Links to Many Other Applications
ScanSoft™ PaperPort® automatically recognizes many other applications on
your computer and creates a “working link” to them. The Link Bar at the bottom
of Desktop view shows icons of those linked applications. To use a link, drag an
item onto one of the icons to start the application represented by the icon. A
typical use of the Link Bar is to select an item and then fax it.
This sample Link Bar shows several applications with links to PaperPort®.
If PaperPort® does not automatically recognize one of the applications on your
computer, you can manually create a link using the Create New Link
command. (See PaperPort® in the On-Line-Documentation on the CD-ROM
for more information about creating new links.)
Using ScanSoft™ TextBridge® OCR
(Converting Image Text to Text You Can Edit)
Software by:
ScanSoft™ TextBridge® OCR is installed automatically with PaperPort® when
you install Multi-Function Link® Pro on your computer.
ScanSoft™ PaperPort® can quickly convert the text on a ScanSoft™ PaperPort®
item (which is really just a picture of the text) into text that you can edit with a
word processing application. PaperPort® uses the optical character recognition
application ScanSoft™ TextBridge®, which comes with PaperPort®—OR—
PaperPort® uses your application if it is already on your computer. You can
convert the entire item, or by using the Copy As Text command, you can select
only a portion of the text to convert.
Dragging an item onto a word-processing link icon starts PaperPort®’s built-in
OCR application, or you can use your own OCR application.
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Importing Items from Other Applications
In addition to scanning items, you can bring items into PaperPort® in a variety
of ways and convert them to PaperPort® (MAX) files in several different ways:
I Print to the Desktop View from another application, such as Microsoft Excel.
I Import files saved in other file formats, such as Windows® Bitmap (BMP) or
Tag Image File Format (TIFF).
Exporting Items in Other Formats
You can export or save PaperPort® items in several popular file formats, such as
BMP, JPEG, TIFF, or self-viewing. For example, to create a file for an Internet
Web site, export it as a JPEG file. Web pages often use JPEG files for displaying
images.
Exporting an Image File
1
Select the Export command from the File pull-down menu in the PaperPort®
window. The Export ‘XXXXX’ As dialog box will be displayed.
2
3
Select the drive and directory where you want to store the file.
Enter the new file name and choose the file type or select a name from the File
Name text box. (You can scroll through the Directories and File Name listing
for prompting.)
4
Select the OK button to save your file, or Cancel to return to the PaperPort®
without saving it.
Scanning a Document
TWAIN Compliant
The Brother Multi-Function Link® Pro software includes a TWAIN compliant
scanner driver. TWAIN drivers meet the standard universal protocol for
communicating between scanners and software applications. This means that
not only can you scan images directly into the PaperPort® viewer that Brother
included with your MFC, but you can also scan images directly into hundreds
of other software applications that support TWAIN scanning. These
applications include popular programs like Adobe Photoshop®, Adobe
PageMaker®, CorelDraw and many more.
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Accessing the Scanner
To choose TWAIN_32 Brother MFLPro Color as your scanner driver, select
it under the Select scanner—OR—Select source option in your software.
From the PaperPort® window, select Acquire from the File drop-down menu or
select the TWAIN or Scan button. The TWAIN-32 Brother MFL-Pro Color
Setup dialog box will appear:
Scanning a Document into the PC
Place the original face down in the ADF.
Adjust the following settings, if needed, in the Scanner window:
• Resolution
1
2
• Scan Type (Black & White, Gray [Error Diffusion], True Gray, 256 Color
or 24-bit color)
• Brightness
• Contrast
• Size
3
Select the Start button from the scanner window.
When scanning is completed, press Cancel to return to the PaperPort® window.
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Settings in the Scanner Window
Resolution:
Resolution: Select the scanning resolution from the Resolution drop down list.
Higher resolutions take more memory and transfer time, but can achieve a finer
scanned image. You can choose:
• 100 x 100 dpi
• 150 x 150 dpi
• 200 x 200 dpi
• 300 x 300 dpi
• 400 x 400 dpi
• 600 x 600 dpi
• 1200 x 1200 dpi (Black & white, Gray [Error Diffusion], True Gray and
24-bit color only)
• 2400 x 2400 dpi (Black & white, Gray [Error Diffusion], True Gray and
24-bit color only)
Scan Type:
Black & White: Set the Scan Type to Black & White for text or line art.
Gray Scale: For photographic images, set the Scan Type to Gray (Error
Diffusion) or True Gray.
Colors: Choose either 256 Color, which scans up to 256 colors, 24-bit color
which scans up to 16.8 million colors. Although using 24-bit color creates an
image with the most accurate colors, the image file will be approximately three
times larger than a file created with 256 Color.
Brightness:
Brightness: Adjusting the brightness settings to obtain the best image. The
Brother Multi-Function Link® Pro offers 100 brightness settings (-50 to 50).
The default value is 0, representing an “average” setting.
You can set the brightness level by dragging the slidebar to the right to lighten
the image or to the left to darken the image. You can also type a value in the box
to set the settings.
If the scanned image is too light, set a lower brightness value and scan the
document again.
If the image is too dark, set a higher brightness value and scan the document
again.
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Contrast:
The contrast setting is adjustable only when you have selected one of the gray
scale settings, but it is not available when Black & White is selected as the gray
Scale.
Increasing the contrast level (by dragging the slidebar to the right) emphasizes
dark and light areas of the Image, while decreasing the contrast level (by
dragging the slidebar to the left) ravels more detail in gray areas. Instead of
using the slidebar, you can type a value in the box to set the contrast.
Size:
Set the Size to one of the following:
• Letter (8 1/2 × 11 in.)
• A4 (210 × 297 mm.)
• Legal (8 1/2 × 14 in.)
• A5 (148 × 210 mm.)
• B5 (182 × 257 mm.)
• Executive (7 1/4 × 10 1/2 in.)
• Business Card (90 × 60 mm.)
• Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in.)
After you select a custom size, you can adjust the scanning area further by using
the left mouse button to drag the dotted outline of the scanning area. This is
required when you want to crop an image when scanning.
To scan business cards, select the Business Card (90 × 60 mm.) size setting and
place the business card at the top center of a carrier sheet.
Carrier sheets are available from your Dealer.
When scanning photographs or other images for use in a word processor or other
graphics application, you should try different settings for the contrast, mode and
resolution to see which settings best suit your needs.
Custom:
If you selected Custom as the size, type the Width and Length.
Or, you can check the Business Card Size box to adjust the scanning area to
business card or a custom size automatically.
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PreScanning an Image
PreScanning allows you to scan an image quickly at a low resolution. A
thumbnail version of the image will appear in the Scanning Area. This is only
a preview of the image so you can see how it will look. The PreScan button is
used to preview an image for cropping any unwanted portions from the image.
When you are satisfied with the preview, select the Start button from the
scanner window to scan the image.
How to Use PreScan to Adjust an Image:
1
2
Insert the original face down in the ADF.
In the Twain-32 Brother MFLPro Color Setup dialog box, click the PreScan
button.
The entire original will be scanned into the PC and will appear in the Scanning
Area.
PreScanned Image
Cropped Image
3
To crop a portion of the original to be scanned, drag any side or corner of the
dotted outline in the Scanning Area with the left mouse button. Adjust the dotted
outline until it surrounds only the portion of the original you wish to scan.
4
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Place the original face down in the ADF.
Adjust the settings for Resolution, Scan Type and Size in the Scanner window,
as needed.
6
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Select the Start button.
This time only the selected area of the original will appear in the PaperPort®
window.
In the PaperPort® window, use the options available to refine the image. (See
PaperPort® for Brother Online Documentation on the CD-ROM for details.)
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16
Setting Up and Using PC FAX
®
16
(For Windows Only)
Introduction
This chapter outlines the basics of the Brother software, so you can get started
using the Multi-Function Link® Pro software. Detailed installation and setup
instructions are in the On-Line Documentation section of the Brother CD-ROM
that is included with your MFC.
Check the online README.WRI file in the root directory of the
CD-ROM for last-minute important information and
troubleshooting tips that were not included in the On-Line
Documentation.
Multi-Function Link® Pro software for your MFC includes ScanSoft™
Brother Resource Manager
The Brother Resource Manager application must be running for you to use your
MFC with your Windows® computer. Multi-Function Link® Pro software and
the MFL Pro Printer Driver automatically load the Resource Manager, as
needed. The Resource Manager allows the single bi-directional Parallel port on
the MFC to simulate a Communications port for faxing and scanning and to
simulate a Parallel port for Windows® GDI printing.
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S E T T I N G U P A N D U S I N G P C F A X ( F O R W I N D O W S
O N L Y )
MFC Remote Setup
The MFC Remote Setup application allows you to quickly set up your MFC by
taking advantage of the ease and speed of programming on your PC. When you
access this application, the settings on your MFC will be downloaded
automatically to your PC and displayed on your computer screen. If you change
the settings, you can upload them directly to the MFC.
OK
This starts the process of uploading the data to the MFC and exiting the remote
setup program. If an error message is displayed enter the correct data again,
then click OK.
Cancel
This exits the remote setup application without uploading the data to the MFC.
Apply
This uploads the data to the MFC, but does not exit the remote setup application.
Print
This command prints the selected items on the MFC. You can not print the data
until it is uploaded to the MFC. Click Apply to upload the new data to the MFC
and click Print.
Export
This command saves the current configuration settings to a file.
Import
This command reads the settings from a file.
You can check the Ink Status in the Maintenance menu.
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PC FAX Sending
The Brother PC FAX feature allows you to use your PC to send a file. You can
create a file in any application on your PC, and then send it as a PC FAX. You
can even attach a cover page note. All you have to do is set up the receiving
parties as Members or Groups in your PC FAX Address Book. Then you can use
the Address Book Search feature to quickly find them to address your fax.
PC FAX is available in Black & White only.
Setting Up User Information
1
From the Start menu, select Programs, Brother, Brother MFL Pro Suite, and
then select PC-FAX Setting.
You can access the User Information from the FAX Sending dialog box by
Note
clicking
16-14.)
The Brother PC Fax Setup dialog box will appear:
2
3
Enter the required User information. This information is required to create the
Fax Header and Cover Page.
To save the User Information, click OK.
®
16 - 3
S E T T I N G U P A N D U S I N G P C F A X ( F O R W I N D O W S
O N L Y )
Setting Up Sending
To access the Sending tab from the Brother PC-FAX Setup dialog box, click the
Sending tab.
Outside line access
Enter the number needed to access an outside line. This is sometimes required
by the local PBX telephone system.
Include header
To add header information to the top of the fax pages being sent, check the
Header box.
Address Book file
You can select different database files for use with the Address Book. You must
enter the path and file name of the database file or use the Browse button to view
the file system to select the file.
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Setting Up Speed Dial
Access the Speed Dial tab from the Brother PC-FAX Setup dialog box by
clicking the Speed Dial tab. (To use this feature you must select the Facsimile
Style user interface.)
You can register any address or group on one of the ten Speed Dial buttons.
To register an address in a Speed Dial location:
1
2
3
Click the Speed Dial location you want to program.
Click the address or group you wish to assign to the Speed Dial location.
Click Add >> to program the Speed Dial location.
To clear a Speed Dial location:
Click the Speed Dial location you want to clear.
Click Clear.
1
2
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Setting Up a Member in the Address Book
In the Brother Address Book dialog box you can add, edit and delete stored
information for members and groups.
1
In the Address Book dialog box, click the
icon to add a member.
The Brother Address Book Member Setup dialog box will appear:
2
In the Brother Address Book Member Setup dialog box, type the member’s
information. Name and Fax are required fields. Click OK to save the member’s
information.
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Setting Up a Group for Broadcasting
If you repeatedly send the same PC-FAX to multiple recipients, you can
combine members into a Group.
1
In the Brother Address Book dialog box, click the
icon to create a group.
The Brother Address Book Group Setup dialog box appears:
2
3
Type the name of the new group in the Group Name field.
In the Available Names box, select each member to be included in the Group,
and then click Add >>.
Members you add to the group will be listed in the Group Members box.
4
After all the members have been added, click OK.
Editing Member Information
1
2
Select the Member or Group you want to edit.
Click the edit
icon.
3
4
Edit the Member or Group information.
Click OK to save your changes.
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S E T T I N G U P A N D U S I N G P C F A X ( F O R W I N D O W S
O N L Y )
Deleting a Member or Group
1
Select the Member of Group you want to delete.
2
3
Click the delete
icon.
Click OK when the Delete OK? Dialog box appears.
Exporting the Address Book
You can export the Address Book to an ASCII text file (*.csv). If you wish, you
can create a Vcard for selected members that will be attached to all the sender’s
outgoing e-mail; a Vcard is an electronic business card that contains the sender’s
contact information.
To export the current telephone book:
If you are creating a Vcard, you must first select the member.
Note
1
From the Address Book select File, point to Export, and then click Text
—OR—Click Vcard and go to Step 5.
2
Select the data fields you wish to Export from the Available Items column, and
then click Add >>.
Select items in the order you want them listed.
Note
3
If you are exporting to an ASCII file, select Divide Character - Tab or
Comma. This selection inserts a Tab or Comma between each data field when
it is Exported.
4
Select OK to save the data.
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5
Type the name of the file, and then select Save.
If you selected Vcard in Step 1, the Save as type: will be Vcard (*.vcf).
Note
Importing to the Address Book
You can import ASCII text files (*.csv) or Vcards (electronic business cards)
into your Address Book.
To import an ASCII text file:
1
From the Address Book select File, point to Import, and then click Text
—OR—Click Vcard and go to Step 5.
2
Note
3
Select the data fields you wish to Import from the Available Items column, and
then click Add >>.
Select the fields from the Available Items list in the same order they are listed
in the Import text file.
Select Divide Character - Tab or Comma based on what file format you are
importing.
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4
5
Select OK to import the data.
Type the name of the file, and then select Open.
If you selected a text file in Step 1, the Files of type: will be Text file (*.csv).
Note
Setting Up a Cover Page
Access the Brother PC-FAX Cover Page Setup from the FAX Sending dialog
box by clicking
The Brother PC-FAX Cover Page Setup dialog box will appear:
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To
You can enter information in each field.
If you are sending a fax to multiple recipients, the recipient information will not
be printed on the Cover Page.
Note
From
You can enter information in each field.
Comment
Type the comment you want to add to the cover page.
Select Cover Page Form
Select the cover page form you want.
Import BMP file
You can insert a bitmap file, such as your company logo, in the cover page.
Select the BMP file by using the browse button, and then select the alignment
style.
Count Cover Page
When the Count Cover Page box is checked, the Cover Page will be included in
the page numbering. When this box is not checked, the Cover Page will not be
included.
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16 - 13 S E T T I N G U P A N D U S I N G P C F A X ( F O R W I N D O W S
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Sending a File as a PC-FAX Using the Facsimile Style
1
2
Create a file in Word, Excel, Paint, Draw or any other application on your PC.
From the File menu, select Print.
The Print dialog box will appear:
3
Select Brother PC-FAX as your printer, and then click OK.
The FAX Sending dialog box will appear:
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4
Enter the fax number by using any of the following methods:
a. Enter the number using the dial pad.
b. Click any of the 10 Speed Dial buttons.
c. Click the Address Book button, and then select a Member or Group from
the Address Book.
If you make a mistake you can use the click Clear to clear all the entries.
Note
5
To include a cover page, click
Cover Page On, and then click the Cover
Page
icon to enter or edit the cover page information.
6
Click Start to send the fax.
If you wish to cancel the fax, click Stop.
Redial
If you want to redial a number, click Redial to scroll through the last five fax
numbers, and then click Start.
Sending a File as a PC-FAX Using the Simple Style
Create a file in Word, Excel, Paint, Draw or any other application on your PC.
From the File menu, select Print.
1
2
The Print dialog box will appear:
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16 - 15 S E T T I N G U P A N D U S I N G P C F A X ( F O R W I N D O W S
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3
Select Brother PC-FAX as your printer, and then click OK.
The FAX Sending dialog box will appear:
4
In the To: field, type the fax number of the receiving party. You can also use
the Address Book to select destination fax numbers. If you made a mistake
entering a number, click the Clear button to clear all entries.
5
To send a Cover Page and note, check the Cover Page On check box.
You can also click the
to create or edit an existing cover page.
Note
6
7
When you are ready to send your fax, click the Send
If you wish to cancel the fax, click the icon.
icon.
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17
Using Automatic E-Mail
17
Printing
For Windows® 95, 98, 98SE, Me only
Main Features
I You can use Automatic E-Mail Printing with other E-mail software:
Brother Automatic E-Mail Printing has some extra functions that other E-mail
software, such as Netscape Navigator™ or MS Internet Mail, do not support.
I Automatic E-Mail Printing can be configured for a multiple user account:
In Brother Automatic E-Mail Printing you can set up more than one e-mail
account on a single PC so you can print e-mail in each account automatically.
I Automatic access to your specifed POP3 server at the specifed time:
You can specify the time when the Brother Automatic E-Mail Printing
automatically accesses the server to check for new mail.
I Provides an “In Memory” printer driver:
You can receive and print e-mail data at the same time, by searching for a
specified character string in the mail header. It allows you to see the sender,
subject and relevant part of the mail content.
Before You Use this Software
Please read
in the On-Line
Documentation on the CD-ROM. Check the online
README.WRI file in the root directory of the CD-ROM for last-
minute important information and troubleshooting tips not
included in the On-Line Documentation.
To Access the On-Line Documentation
After you have installed the Brother driver(s) for your model and operating
Note
system, click View On-Line Documentation for operating instructions.
To Install Automatic E-mail Printing (Optional Application):
Insert MFL Pro CD-ROM into your CD-ROM drive.
Click on Install Software from the main CD-ROM screen.
Click Automatic E-mail Printing.
1
2
3
This is optional software and will not be required for printing, faxing and
scanning operations.
The Automatic E-mail Print option is NOT available for Windows NT ®4.0
and Windows® 2000 Professional.
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U S I N G A U T O M A T I C E - M A I L P R I N T I N G
18
Using the Brother MFC with
®
18
a New Power Macintosh
G3, G4 or iMac™/iBook™
Set Up Your USB-Equipped Apple®
Macintosh® G3, G4 or iMac™ or iBook™ with
Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1
Before you can connect the MFC to your Machintosh®, you must purchase a
Note
USB cable that is no longer than 6 feet (1.8 meters).
To work with your MFC, your USB-Equipped Apple® Macintosh® must be set
up with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1. (The Brother Scanner Driver works
only with Mac OS 8.6/9.0/9.0.4/9.1)
Using Brother Printer Driver with Your Apple®
Macintosh®
To select the Printer:
1
From the Apple menu, open the Chooser.
2
Click the MFL Pro Color icon. On the right side of the Chooser, click the
printer to which you want to print. Close the Chooser.
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To print the document:
3
From application software such as PaperPort®, click File menu and select Page
Setup. You can change the settings for Paper Size, Paper Thickness, Paper
Source, Orientation, and Scaling, then click OK.
4
From application software such as PaperPort, click File menu and select Print.
Click Print to start printing.
If you want to change Copies, Pages, Quality, Media Type and Color/Mono,
select your settings before clicking Print.
Note
Option Setup allows you to change Document and Printing Options.
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Sending a Fax from Your Macintosh®
Application
You can send a fax directly from your Macintosh® application using the
following steps:
1
2
Create a document in a Macintosh application.
To begin the fax transmission, select Print from the File menu.
The Printer dialog box appears:
When Printer is selected, the top button shows Print and the Address button is
grayed.
3
From the Output pull-down menu, select Facsimile.
When Facsimile is selected, the top button shows Send Fax and the Address
button is available.
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4
Click Send Fax.
The Send Fax dialog box appears:
The Send Fax dialog box has two list boxes. The left box shows all the
previously Stored Fax Numbers; the right box will show the Destination Fax
Numbers as you select them.
5
To address the fax, type a fax number in the Input Fax Number box.
—OR—
Select a name/number from the Stored Fax Numbers box, and then click
. Your recipient will appear in the Destination Fax Numbers box.
You can select several stored numbers at once by using the Shift and Ctrl keys.
Note
6
If you want to, you can add your new recipients to the Stored Fax Number at this
—OR—
7
If you are finished addressing your fax, click Send Fax.
To select and send only certain pages of the document, click OK to return to
Note
the Print dialog box.
If you click Send Fax without addressing your fax, the following error message
Note
appears:
Click OK to return to the Send Fax dialog box.
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Setting Up Your Address Book
You can add new members and groups to your Address Book, even while you
are addressing a fax.
Adding a New Member
1
To add a new member to the Address Book, in the Facsimile dialog box click
Address.
The Address Book dialog box appears:
2
Click New. The following dialog box appears:
3
4
Type the name and fax number.
If you want to, you can store a comment in the Memo field if you wish (up to 15
characters).
5
Click OK to return to the Address Book dialog box.
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Adding a New Group
You can set up a group of multiple recipients.
1
Click Group.
The Group Setting dialog box appears.
2
3
In the Group Name field, type a name for your Group.
From the Stored Fax Numbers box select the recipients for your Group, and
then click
.
Your selection will appear in the box under the Group Name field.
4
Click OK.
The Address Book dialog box reappears:
5
Click OK.
The Print/Facsimile dialog box reappears:
6
If you are ready to send your fax, click Send Fax.
(Follow the steps on page 18-3 for sending a fax.)
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Using Brother TWAIN Scanner Driver with
Your Apple® Macintosh®
The Brother MFC software includes a TWAIN Scanner driver for Macintosh®.
This Macintosh® TWAIN Scanner driver can be used with application that
supports the TWAIN specification. You can use PaperPort® for scanning.
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Accessing the Scanner
Run your PaperPort® software. You will see the PaperPort® icon in the upper
right hand corner of your screen. The first time you use the Brother TWAIN
driver, set it as the default by choosing the Select Source, then click the
PaperPort® icon. Afterward, for each original you scan choose Acquire Image
by clicking the PaperPort® icon. The Scanner setup dialog box will appear.
Scanning a Document into Your Macintosh G3, G4 or
iMac
1
2
Place the original in the ADF.
Adjust the following settings, if needed, in the scanner setup dialog box:
Resolution
Color Type
Brightness
Contrast
Scanning Area
3
Click Start.
When scanning is finished, the image will appear in your graphics application.
®
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Settings in the Scanner Window
Image
Resolution
Choose the scanning resolution from the Resolution pop-up menu. Higher
resolutions take more memory and transfer time, but can achieve a finer scanned
image. (Each model has different resolutions. See Specification.)
Color Type
Black & White—Set the image Type to Black&White for text or line art. For
photographic images, set the image type to Gray (Error diffusion) or True Gray.
Gray (Error Diffusion)—is used for documents that contain photographic
images or graphics. (Error Diffusion is a method for creating simulated gray
images by placing black dots in a specific matrix instead of true gray dots.)
True Gray—also is used for documents containing photographic images or
graphics. This mode is more exact because it uses up to 256 shades of gray. It
requires the most memory and longest transfer time.
Colors—Choose either 256 Color, which scans up to 256 colors, 24-bit color
which scans up to 16.8 million colors. Although using 24-bit color creates an
image with the most accurate colors, the image file will be approximately three
times larger than a file created with 256 Color.
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Scanning Area
Set the Size to one of the following:
• Letter (8.5 × 11 inches)
• A4 (210 × 297 mm)
• Legal (8.5 × 14 inches)
• A5 (148 × 210 mm)
• B5 (182 × 257 mm)
• Executive (7.25 × 10.5 inches)
• Business Card (90 × 60 mm)
• Custom (User adjustable from 0.35 × 0.35 inches to 8.5 × 14 inches)
After you choose a custom size, you can adjust the scanning area. Click and hold
the mouse button as you drag the mouse to crop the image.
Width: Enter the width of the custom size.
Length: Enter the length of the custom size.
Business Card Size
To scan business cards, select the Business Card size setting (90 × 60 mm) and
place the business card at the top center of a carrier sheet.
Carrier sheets are available from your Dealer.
When scanning photographs or other images for use in a word processor or other
graphics application, it is a good idea to try different settings for the contrast,
mode and resolution to determine which settings look best.
®
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Miscellaneous
Brightness
Adjust the brightness settings to obtain the best image. The Brother TWAIN
Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0,
representing an “average” setting.
You can set the brightness level by dragging the slidebar to the right to lighten
the image or to the left to darken the image. You can also type a value in the box
to set the setting. Click OK.
If the scanned image is too light, set a lower brightness value and scan the
document again.
If the image is too dark, set a
higher brightness value and
scan the document again.
Contrast
The contrast setting is adjustable only when you have selected one of the gray
scale settings, but it is not available when Black & White is selected as the Gray
Scale.
Increasing the contrast level (by dragging the slidebar to the right) emphasizes
dark and light areas of the Image, while decreasing the contrast level (by
dragging the slidebar to the left) reveals more detail in gray areas. Instead of
using the slidebar, you can type a value in the box to set the contrast. Click OK.
Color Sync Dialog
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Perceptual Matching—All the colors of a given gamut are scaled proportionally
to fit within another gamut. This intent pretty much maintain the balance
between the colors in the image. This intent is the best choice for realistic
images, such as scanned photographs.
Saturation Matching—The relative saturation of colors is maintained from
gamut to gamut. So basically the colors are shifted to the edge of the gamut to
get the most saturated color possible. Rendering the image using this intent
gives the strongest colors and is the best choice for bar graphs and pie charts, in
which the actual color displayed is less important than its vividness.
Relative Colorimetric Matching—The colors that fall within the gamuts of both
devices are left unchanged. Some colors in both images will be exactly the same,
a useful outcome when colors must match quantitatively. What that means is
that if the color is inside the gamut, it will stay the same color. However, if the
color is outside the gamut, it will be mapped to the edge of the gamut. This intent
is best suited for logos or “spot colors” where color must match.
Absolute Colorimetric Matching—A close appearance match may be achieved
over most of the tonal range, but if the minimum density of the idealized image
is different from that of the output image, the areas of the image that are left
blank will be different. Colors that fall within the gamuts of both devices are left
unchanged.
Scanner Profile
Select your Brother MFC.
®
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PreScanning an Image
PreScanning allows you to scan an image quickly at a low resolution. A
thumbnail version will appear in the Scanning Area. This is only a preview of
the image, so you can see how it will look. The PreScan button is used to
preview an image for cropping any unwanted portions from the image. When
you are satisfied with the preview, click Start to scan the image.
1
2
Insert the original face down in the ADF.
Click PreScan.
The entire original will be scanned into your Macintosh G3 or iMac and will
appear in the Scanning Area of the Scanner dialog box:
3
To scan a portion of the
prescanned image, click and
drag the mouse to crop it.
4
5
Insert original in the ADF of the Brother MFC again.
Adjust the settings for Resolution, Color Type (Gray Scale), Brightness,
Contrast, and Size in the Scanner Setup dialog box, as needed.
6
7
Click Start.
This time only the selected area of the original will appear in the Scanning Area.
In your editing software application, refine the image as usual.
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19
Important Information
19
Standard Telephone and FCC Notices
These notices are in effect on models sold and used in
the United States only.
When programming emergency numbers and/or making test calls to
emergency numbers:
I Remain on the line and briefly explain to the dispatcher the reason for the call
before hanging up.
I Perform these activities in the off-peak hours, such as early morning or late
evening.
This equipment complies with Part 68 of FCC Rules. On the rear panel of this
equipment is a label that contains, among other information, the FCC
Registration Number and Ringer Equivalence Number (REN) for this
equipment. You must, upon request, provide this information to your telephone
company.
You may safely connect this equipment to the telephone line by means of a
standard modular jack, USOC RJ11C.
An FCC compliant telephone cord with a modular plug is provided with this
equipment. This equipment is designed to be connected to the telephone line or
premises wiring using a compatible modular jack that is Part 68 compliant. See
the Installation section of this manual for details.
The REN is useful to determine the quantity of devices you may connect to your
telephone line and still have those devices ring when your telephone number is
called. In most, but not all areas, the sum of the RENs of all devices connected
to one line should not exceed five (5). To be certain of the number of devices
you may connect to your line, as determined by the REN, you should contact
your local telephone company to determine the maximum REN for your calling
area. If your MFC-3100C damages the telephone line, the telephone company
may discontinue your service temporarily. If possible, they will notify you in
advance. But if advanced notice is not practical, you will be notified as soon as
possible. You will be informed of your right to file a complaint with the FCC.
Your telephone company may make changes to its facilities, equipment,
operations or procedures that could affect the proper functioning of your
equipment. If they do, you will be notified in advance to give you an opportunity
to maintain uninterrupted telephone service.
19 - 1
I M P O R T A N T I N F O R M A T I O N
If you experience trouble with your MFC-3100C, please contact a Brother
Authorized Service Center for information on obtaining service or repair. The
telephone company may ask that you disconnect this equipment from the line
until the problem has been corrected or until you are sure that the equipment is
not malfunctioning.
If you are not able to solve a problem with your MFC, contact Brother Customer
WARNING
For protection against the risk of electrical shock, always disconnect all cables
from the wall outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the
telephone company or connected to party lines.
Brother cannot accept any financial or other responsibilities that may be the
result of your use of this information, including direct, special or consequential
damages. There are no warranties extended or granted by this document.
WARNING
Important—About the Interface Cable
This machine has been certified to comply with FCC standards, which are
applied to the USA only. The filter core supplied with your MFC should be
attached to the shielded interface cable according to FCC 15,27 (a). In addition,
a grounded plug should be plugged into a grounded AC outlet after checking
the rating of the local power supply for the printer to operate properly and
safely.
Federal Communications Commission (FCC)
Declaration of Conformity (For USA Only)
Responsible
Party:
Brother International Corporation
100 Somerset Corporate Boulevard
Bridgewater, NJ 08807-0911 USA
TEL: (908) 704-1700
declares, that the products
Product Name: MFC-3100C
comply with Part 15 of the FCC Rules. Operation is subject to the following two
conditions: (1) This device may not cause harmful interference, and (2) this
device must accept any interference received, including interference that may
cause undesired operation.
I M P O R T A N T I N F O R M A T I O N
19 - 2
This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential
installation. This equipment generates, uses, and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may
cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this
equipment does cause harmful interference to radio or television reception,
which can be determined by turning the equipment off and on, the user is
encouraged to try to correct the interference by one or more of the following
measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to
which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
Important
Changes or modifications not expressly approved by Brother Industries, Ltd.
could void the user’s authority to operate the equipment.
Industry Canada Compliance Statement
(For Canada Only)
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du
Canada.
®
International ENERGY STAR Compliance
Statement
®
As an ENERGY STAR Partner, Brother Industries,
Ltd. has determined that product meets the
ENERGY STAR® guidelines for energy efficiency.
19 - 3
I M P O R T A N T I N F O R M A T I O N
Important Safety Instructions
1
2
3
4
Read all of these instructions.
Save them for later reference.
Follow all warnings and instructions marked on the product.
Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
5
6
Do not use this product near water.
Do not place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
7
Slots and openings in the cabinet and the back or bottom are provided for ventilation; to
ensure reliable operation of the product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never be blocked by placing the
product on a bed, sofa, rug, or other similar surface. This product should never be placed
near or over a radiator or heater. This product should never be placed in a built-in
installation unless proper ventilation is provided.
8
9
This product should be operated from the type of power source indicated on the label. If you
are not sure of the type of power available, consult your dealer or local power company.
This product is equipped with a 3-wire grounding type plug, a plug having a third
(grounding) pin. This plug will fit into only a grounding-type power outlet. This is a safety
feature. If you are unable to insert the plug into the outlet, contact your electrician to replace
your obsolete outlet. Do not defeat the purpose of the grounding-type plug.
10 Do not allow anything to rest on the power cord. Do not place this product where people
can walk on the cord.
11 If an extension cord is used with this product, make sure that the total ampere ratings on the
products plugged into the extension cord do not exceed the extension cord ampere rating.
Also, make sure that the total of all products plugged into the wall outlet does not exceed
15 amperes (USA only).
12 Do not place anything in front of the machine that will block received faxes. Do not place
anything in the path of received faxes.
13 Wait until pages have exited the machine before picking them up.
14 Never push objects of any kind into this product through cabinet slots, since they may touch
dangerous voltage points or short out parts resulting in the risk of fire or electric shock.
Never spill liquid of any kind on the product.
15 Do not attempt to service this product yourself, as opening or removing covers may expose
you to dangerous voltage points and/or other risks, and may void your warranty. Refer all
servicing to Authorized Service Personnel. A list of Authorized Service Centers has been
included for your convenience, or you may contact Customer Service for your nearest
16 This product does not have an ON/OFF switch. Therefore, it is very important that you have
easy access to the main plug and the main socket to which the plug is connected, in case the
main power to the MFC must be disconnected quickly.
17 Unplug this product from the wall outlet and refer servicing to Authorized Service
Personnel under the following conditions:
A
B
C
D
When the power cord is damaged or frayed.
If liquid has been spilled into the product.
If the product has been exposed to rain or water.
If the product does not operate normally when the operating instructions are
followed. Adjust only those controls that are covered by the operating instructions.
Improper adjustment of other controls may result in damage and will often require
extensive work by a qualified technician to restore the product to normal operation.
If the product has been dropped or the cabinet has been damaged.
If the product exhibits a distinct change in performance, indicating a need for
service.
E
F
18 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
I M P O R T A N T I N F O R M A T I O N
19 - 4
Trademarks
The brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother Industries, Ltd.
© Copyright 2000 Brother Industries, Ltd. All rights reserved.
Windows, Windows NT, Microsoft, MS-DOS, Excel and Word are registered
trademarks of Microsoft in the U.S. and other countries.
Macintosh and QuickDraw are a registered trademarks and iMac and iBook are
trademarks of Apple Computer, Inc.
PaperPort and TextBridge are registered trademarks of ScanSoft, Inc.
IBM, IBM PC and Proprinter are registered trademarks of International
Business Machines Corporation.
Hammermill and JetPrint PHOTO are a registered trademark of International
Paper.
Each company whose software title is mentioned in this manual has a Software
License Agreement specific to its proprietary programs.
All other brand and product names mentioned in this manual are
registered trademarks of their respective companies.
19 - 5
I M P O R T A N T I N F O R M A T I O N
20
Troubleshooting and
20
Routine Maintenance
Troubleshooting
IMPORTANT
For technical and operational assistance, you must call the country where you
purchased the MFC. Calls must be made from within that country.
Error Messages
As with any sophisticated office product, errors may sometimes occur. If this
happens, your MFC often identifies the problem and displays an error message.
The table below explains the most common error messages.
You can correct most problems by yourself. If you need additional help, call the
Brother fax-back system.
In USA:
1-800-521-2846
In Canada:
1-800-681-9838
1-514-685-5381 In Montreal
http://solutions.brother.com
Or, visit us at:
ERROR MESSAGES
ERROR MESSAGE
CAUSE
ACTION
CHECK
CARTRIDGE
An ink cartridge is not installed properly.
CHECK
DOCUMENT
document was longer than about 40" inches
(90cm).
CHECK PAPER
SIZE
Your paper is not correct size.
Reload the correct paper, and then press
Black Fax Start
.
CHECK PAPER
COMM. ERROR
MFC is out of paper.
Add paper, and then press Black Fax Start.
Poor phone line quality caused
communication error.
Try the call again. If problem continues,
call telephone company to check your
phone line.
CONNECTION
FAIL
You tried to poll a fax machine that is not in Verify the other party’s polling setup.
Polled Waiting mode.
HIGH
TEMPERATURE
The print head detects high temperature.
Use the MFC at the cool room or cool your
room.
COVER OPEN
Control panel cover or top cover is not
closed completely.
Open, then close the covers.
DISCONNECTED
The other party or other party’s fax
machine terminated the call.
Try to transmit or receive again.
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
20 - 1
ERROR MESSAGES
ERROR MESSAGE
INK EMPTY
CAUSE
ACTION
One or more of the ink cartridges are
empty. The MFC will stop all print
operations (such as printing copies, faxes
and jobs from the PC). While memory is
available, black and white faxes will be
received into memory. If a sending machine
has a color fax, the MFC’s “handshake”
will request that the fax be sent as black and
white; if the sending machine has the
feature to convert it, the color fax will be
received into memory as a black and white
fax. MFCs connected with a USB cable will
be able to perform scan operations; MFCs
connected with a parallel cable, will not
scan.
To preserve good quality, the MFC
periodically cleans the print head. Also,
you can press Ink to start the cleaning when
needed. This cleaning process uses up ink
and can cause the ink to run out.
LOW
TEMPERATURE
The print head detects low temperature.
Use the MFC at the warm room or warm
your room.
MACHINE ERROR MFC has a mechanical problem.
XX
Call Brother Customer Service.
In USA:
1-800-284-4329
1-800-853-6660
In Canada:
In Montreal: 1-514-685-6464
NEAR EMPTY
One or more of the ink cartridges are
running out of ink. The MFC will stop
receiving color faxes. The MFC’s
“handshake” will request that it be sent in
black and white; if the sending machine has
the feature to convert it, the color fax will
be received into memory as a black and
white fax.
NO RESPONSE/
BUSY
The number you dialed does not answer or Verify the number and try again.
is busy.
NOT REGISTERED You tried to access a Speed Dial number
Set up the Speed Dial number.
that is not programmed.
OUT OF MEMORY The data is too large for the MFC’s
memory.
PAPER JAM
The paper is jammed in the MFC.
20 - 2 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
Document Jam
If the original is jammed, follow the steps below.
Original is jammed inside front of control panel.
1
2
3
Remove any paper
from the ADF that is
not jammed.
Pull the jammed
original out toward the
front of the MFC.
Press Stop/Exit.
Original is jammed inside back of control panel.
1
Remove any paper
from the ADF that is
Control
Panel
not jammed.
Cover
Open the control panel
cover.
2
3
Pull the jammed
original out toward the
back of the MFC.
4
Close the control
panel cover.
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
20 - 3
Printer Jam or Paper Jam
Remove the jammed paper depending on where it is jammed in the MFC.
Paper is jammed in the multi-purpose sheet feeder.
1
2
Remove any paper
from the multi-
purpose sheet feeder
that is not jammed.
Pull up the jammed
paper to remove it.
Multi-Purpose
Sheet
Feeder
If it is difficult to pull
the jammed paper, try
to pull it while pushing
down the Paper Release
Lever.
Note
Paper Release Lever
To improve the reliability of paper feeding, turn on Secure Feed mode by pressing
the Ink and Scan to keys simultaneously. The MFC will then feed paper more
securely, but paper feeding will take a longer time. To turn off the Secure Feed
mode, simultaneously press Ink and Scan to again.
Note
Note
If PAPER JAM occurs frequently,
install the Card Stock Support in
Card Stock Support
the feeder and reload the paper.
Or, try reloading the paper
upsidedown.
20 - 4 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
Paper is jammed inside the MFC.
1
2
Open the control panel
cover by lifting it
toward you, and then
lift the top cover
toward the back.
Remove the jammed
paper.
If the jammed paper is under the Print Head, unplug the MFC, and then you can
move the Print Head to remove the paper.
Note
3
Close the control panel cover and top cover.
Paper is jammed inside the front of the MFC.
1
Pull the paper toward
you.
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
20 - 5
Paper is jammed inside the back of the MFC.
If the paper rips, the pieces of paper may get stuck inside the back of the
machine.
1
Remove any paper from
the multi-purpose sheet
feeder that is not
Paper Width Guide
jammed.
2
3
Open the Paper Jam
Cover.
To loosen the paper,
slide the Paper Width
Guide to the widest
position.
4
5
Use tweezers to pull out
the ripped pieces of
paper.
Close the Paper Jam
Cover.
Paper Jam Cover
20 - 6 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
If You Are Having Difficulty with Your MFC
If you think there is a problem with your MFC, make a copy first. If the copy
looks good, the problem is probably not your MFC. Check the chart below and
follow the troubleshooting tips.
If you have any other problems, visit us at: http://solutions.brother.com
DIFFICULTY
SUGGESTIONS
Printing or Receiving Faxes
Condensed Print and Horizontal
Streaks / Top and Bottom of
Sentences Are Cut Off
If your copy looks good, you probably had a bad connection, with static or
interference on the phone line. If the copy looks bad, call Brother Customer
Service at 1-800-284-4329 (in USA), 1-800-853-6660 (in Canada) or
1-514-685-6464 (in Montreal).
Poor Quality Print
Smudged stain on the top center of the Change Paper Thickness to Thick in the Paper tab of the Print dialog box,
printer page
in the Printer Driver setting.
Printing Too Dark or Too Light
Make sure your ink cartridges are fresh. Cartridges are good up to two
years, after that the ink may become clogged. Cartridge expiration dates are
printed on the package. Make sure the Printer Driver matches the type of
between 68°F to 91°F.
Printing Appears Dirty or Ink Seems
to Run
handle the paper until the ink is dry.
The recommended environment for your MFC is between 68°F to 91°F.
White Lines in Text or Graphics
Stains Appear on the Reverse Side or Make sure the Printer Platen and Pick Up Roller are not dirty with ink mist.
Vertical Black Lines When Receiving The sender’s scanner may be dirty. Ask the sender to make a copy to see if
the problem is with the sending machine. Try receiving from another fax
machine.
If the problem continues, call Brother Customer Service at 1-800-284-4329
(in USA), 1-800-853-6660 (in Canada) or 1-514-685-6464 (in
Montreal).
Received color fax prints only in
B & W.
Replace the color ink cartridges that are empty or nearly empty, and then
Left and right margins are cut off.
Phone Line or Connections
MFC Does Not Answer When Called Make sure the MFC is in the correct receiving mode for your setup (either
MANUAL, FAX ONLY, or EXT. TEL/TAD). Check for dial tone. If
possible, call your MFC to hear it answer. If there is still no answer, check
the telephone line cord connection. If there is no ringing when you call your
MFC, call your telephone company to check the line.
Sending Faxes
Poor Transmitting Quality
Try changing your resolution to FINE or S.FINE. Make a copy to verify
your MFC’s scanner operation.
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
20 - 7
DIFFICULTY
SUGGESTIONS
Transmission Verification Report
says “Result:NG”
There is probably temporary noise or static on the line. Try sending the fax
again. If you send a PC FAX message and get “Result:NG” on the
Transmission Verification Report, your MFC may be out of memory. To
check your phone line.
Vertical Black Lines When Sending
If the copy you made shows the same problem, your scanner is dirty
Handling Incoming Calls
MFC “Hears” Voice as CNG Tone
If your MFC is set to Easy Receive ON, it is more sensitive to sounds. Your
MFC may mistakenly interpret certain voices or music on the line as a
calling fax machine and respond with fax receiving tones. Deactivate the
fax by pressing Stop/Exit. Try avoiding this problem by turning Easy
Transferring a Fax Call to the MFC
Custom Features on a Single Line
If you answered at the MFC, press Black Fax Start and hang up
immediately. If you answered at an extension phone, press your Fax
Receive Code (default setting is 51). When your MFC answers, hang up.
If you have Call Waiting, Caller ID, Call Waiting/Caller ID, Ring Master,
Voice Mail, an alarm system or any other custom feature on a single phone
line with your MFC, it may create a problem sending or receiving fax data.
For example: If you are sending or receiving a fax message while a custom
feature signal comes through on the line, the signal can temporarily
interrupt or disrupt the fax data. Brother’s ECM feature should help
overcome this problem. This condition is related to the telephone system
industry and is common to all devices that send and receive information on
a single, shared line with custom features. If avoiding a slight interruption
is crucial to your business, a separate line with no custom features is
recommended.
Printer Difficulties
Horizontal lines appear in Text or
Graphics.
clean the print heads five times and the print has not improved, call Brother
Customer Service at 1-800-284-4329 (in USA), 1-800-853-6660 (in
Canada) or 1-514-685-6464 (in Montreal).
Scanning Difficulties
TWAIN Errors appear while scanning Make sure the Brother TWAIN Driver is selected as the primary source. In
PaperPort®, click File Select Source, highlight the Brother TWAIN Driver
and click Select.
Software Difficulties
Cannot perform ‘2 in 1’ printing.
Check that the paper size setting in the application and in the printer driver
are the same.
Cannot print when using Paint Brush. Try setting the Display setting to ‘256 colors.’
Cannot print when using Adobe
Illustrator.
Try to reduce the printing resolution.
Thick line and thin line appear
alternately. (banding)
Turn OFF ‘Bi-Directional Printing’ from the ‘Quality/Color’ tab in the
printer driver.
There are some dense lines.
Turn ON ‘Reverse Order’ from the ‘Paper’ tab in the printer driver.
When using ATM fonts, some
characters are missing or some
characters are printed in the same
place.
If you are using Windows® 95 or 98, select ‘Printer Settings’ from the
‘Start’ menu. Open ‘Brother XXXX’ properties. Click ‘Spool Setting’ on
the ‘Details’ tab. Select ‘RAW’ from ‘Spool Data Format’.
20 - 8 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
DIFFICULTY
SUGGESTIONS
Printing is slow.
In the Quality/Color tab of the Print dialog box, select Auto in the
Document section.
True2Life is not working correctly.
If the image data is not full color (such as 256 color) in your application,
True2Life does not function. Please use at least 24 bit color data with the
True2Life feature.
“Unable to write to LPT1” or “LPT1 1.Make sure the MFC is on (plugged into the AC outlet) and that it is
already in use” Error Message
appears.
connected directly to the computer using the IEEE-1284 bi-directional
parallel cable. The cable must not go through another peripheral device
(such as a Zip Drive, External CD-ROM Drive, or Switch box).
2.Make sure the MFC is not displaying an error message on the LCD.
3.Make sure no other device drivers, which also communicate through the
parallel port, are running automatically when you boot up the computer
(such as, drivers for Zip Drivers, External CD-ROM Drive, etc.).
Suggested areas to check: (Load=, Run=command lines in the win.ini
file or the Startup Group).
“MFC is Busy” or “MFC Connect
Failure” Error Message appears.
4.Check with you computer manufacturer to confirm that the computer’s
parallel port settings in the BIOS are set to support a bi-directional
machine, i.e., Parallel Port Mode-ECP
“MFC Connect Failure”
If the MFC is not connected to your PC and you have loaded the Brother
software, the PC will show “MFC Connect Failure” each time you restart
Windows®. You can ignore this message or you can turn it off by deselect
the AutoLoad PopUp check box in the Brother Control Center chapter.
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
20 - 9
How to Improve Print Quality
Cleaning the Print Head
Clean the print head if you get a horizontal line in the text or graphics on your
printed pages. There are two print heads; each contains two print cartridges. You
can clean either black and cyan, yellow and magenta or all four colors by using
Ink.
Caution
Do NOT clean the print head by touching it with your hand or a cloth.
1
2
Press Ink.
Press 1 to choose 1.CLEANING.
or
3
Press
to choose the color you want to clean, and then press Menu/Set.
The MFC will clean the print head automatically. When cleaning is finished, the
MFC will go back online automatically.
If you clean the print head at least five times and the print has not improved, call
Brother Customer Service for assistance at 1-800-284-4329 (in USA),
1-800-853-6660 (in Canada), or 1-514-685-6464 (in Montreal).
Note
Print Quality Check
If the print quality is not satisfactory, you can print a Print Quality Check Sheet
to help you identify settings you may need to change.
1
2
Press Menu/Set, 4.
4.TEST PRINT
Press Black Fax Start.
The MFC begins printing the Print Quality Check Sheet.
The LCD shows:
IS STEP “A” OK?
1.YES 2.NO
3
Check the sheet to see if the quality and alignment are OK by following STEPs
A and B.
STEP A: Color Block Quality Check
The LCD shows:
IS STEP “A” OK?
1.YES 2.NO
20 - 10 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
Check the quality of the four color blocks in the sheet. (BLACK/CYAN/
YELLOW/MAGENTA).
If the quality is OK for all colors, press 1 (YES) to go to STEP B––OR––
If white horizontal lines appear in some color blocks below, press 2 (NO).
OK
Poor
The LCD will ask you if the print quality
is OK for each color.
BLACK OK?
1.YES 2.NO
Press 2 (NO) for any color with a problem.
The LCD shows:
START CLEANING?
1.YES 2.NO
Press 1 (YES). the MFC will start cleaning the colors.
After cleaning is finished, press Black Fax Start. The MFC will start printing
the Print Quality Check Sheet again and then return to STEP A. If STEP A is
OK, press 1 to proceed to STEP B.
STEP B: Alignment Check
The LCD shows:
IS STEP “B” OK?
1.YES 2.NO
Check the 600 DPI and 1200 DPI test prints to see if number 5 most closely
matches number 0. If the number 5 sample of both the 600 DPI and 1200 DPI
are the best matches, press 1 (YES) to finish STEP B––OR––
If another test print number is a better match for either 600 DPI or 1200 DPI,
press 2 (NO) to select it.
600 DPI
}
Do NOT select
1200 DPI
}
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
20 - 11
For 600 DPI, press the number of the test
print that most closely matches the
number 0 sample (1-8).
600 DPI ADJUST
SELECT BEST #
For 1200 DPI, press the number of the
test print that most closly matches the
number 0 sample (1-8).
1200 DPI ADJUST
SELECT BEST #
4
5
Repeat Steps 1 and 2 (in Print Quality Check) to print another sample Print
Quality Check Sheet and then check it.
Press Stop/Exit.
When an ink head nozzle is clogged
the printed sample looks like this.
After the ink head nozzle is cleaned,
the horizontal lines are gone.
If you still see missing ink in this Print Quality Check Sheet, repeat the cleaning
and test print procedures at least five times. If ink is still missing after the fifth
cleaning and test print, replace the ink cartridge for the clogged color. (Perhaps
the ink cartridge was in your MFC over six months or the expiration date written
on the cartridge package has passed. Or, the ink may not have been stored
properly before use.)
After replacing the ink cartridge, check it by printing another Print Quality
Check Sheet. If the problem still exists, repeat the cleaning and test print
procedures at least five times for the new ink cartridge. If ink is still missing,
call Customer Service at 1-800-284-4329 (in USA), 1-800-853-6660 (in
Canada) or 1-514-685-6464 (in Montreal).
Caution
Do NOT touch the print head. Touching the print head may cause permanent
damage and may void the print head’s warranty.
20 - 12 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
Packing and Shipping the MFC
Whenever you transport the MFC, use the packing materials that came with your
MFC. If you do not pack the MFC correctly, you could void your warranty.
1
First, remove all the ink cartridges and attach the white shipping cover. (See
To attach the white shipping cover
2
Attach the protective yellow bar.
ProtectiveYellow Bar
3
4
5
Unplug the MFC from the telephone wall socket.
Unplug the MFC from the AC outlet.
Unplug the Parallel cable or USB cable from the MFC.
Caution
Do not unplug the MFC after a print job until you hear the final click.
6
Remove the paper wire extension, paper tray, document support, document wire
extension, and keep them. If you are packing the machine for Brother Exchange
Service, keep these items and return only the machine.
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
20 - 13
Caution
Damage to your print head resulting from packing without the shipping cover
will void your warranty.
7
Wrap the MFC in the plastic bag and place it in the original carton with the
original packing material.
8
Pack the printed materials in the original carton as shown below. Do not pack
the used ink cartridges in the carton.
If you are returning your machine to Brother as part of the Exchange Service,
Note
pack only the MFC.
Keep all separate parts and printed materials to use with your “Exchange”
machine.
20 - 14 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
9
Close the carton.
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
20 - 15
Routine Maintenance
Cleaning the Scanner
Unplug the MFC, and then open the control panel cover. Clean the flat white
pressure bar and the glass strip under the bar with isopropyl alcohol on a lint-
free cloth.
Cleaning the MFC Printer Platen
WARNING
I Be sure to unplug the MFC from the AC power outlet before cleaning the printer
platen.
I Be careful not to touch the paper feed star wheels, flat cable and encode film.
When you want to clean your MFC printer platen, wipe it with a lint free cloth
that is dry.
Paper Feed Star Wheel
Encode Film
Do NOT Touch!
Do NOT Touch!
Flat Cable
Do NOT Touch!
Clean Here
20 - 16 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
Replacing the Ink Catridges
Your MFC is equipped with an ink dot counter that automatically monitors the
ink level in each color cartridge. When the counter detects an ink cartridge is
running out of ink, the MFC will notify you with a message on the LCD.
The LCD shows you which color cartridges are low or empty. Be sure to follow
the LCD prompts so you replace the color cartridges in the appropriate order.
When the ink cartridges are running low, you must use the Ink key to begin
the cartridge replacement (Steps 1 to 3). If the ink is empty, skip to Step 4.
1
2
3
Press Ink.
Press 2 to choose 2. REPLACE INK.
Press Menu/Set.
If one or more ink cartridges are empty, for example Black, the LCD showsINK
EMPTY BLACK and PLS OPEN COVER.
4
5
Open the control panel cover, and then lift the top cover.
Push the appropriate colored ink cartridge covers and remove the ink cartridge.
SH
PUSH
PUSH
PUSH
Ink Cartridge
Covers
6
Open the new ink cartridge bag for the color shown on the LCD, and then take
out the ink cartridge.
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
20 - 17
7
Hold the new ink
cartridge as shown in
the illustration, and
then peel the sealing
tape from the side of
the ink cartridge.
Peel in the direction
away from you!
Carefully peel the tape
in the direction away
from you.
Opening
To prevent spilling ink and staining your hands and clothing, remove the
sealing tape gently.
Note
8
Each color has its own correct position. Insert each new ink cartridge into the
carriage.
9
After installing the ink cartridges, close the top cover and control panel cover.
Your MFC prepares for a “head cleaning” and goes online. The LCD prompts
you to verify a new ink cartridge was inserted for each color you removed.
Example: DID YOU CHANGE BLCK? 1. YES 2. NO.
If the ink cartridge you installed is not a brand new one, please make sure to
select 2.
10 For each new cartridge, press 1 on the dial pad to reset the ink dot counter for
that color automatically. (The ink dot counter enables the MFC to notify you
when a color is running low.)
The MFC will enter a cleaning cycle for approximately 3 minutes for each
replaced cartridge. The LCD alternately shows CLEANING and PLEASE
WAIT.
When the MFC completes the cleaning cycle, the LCD returns to Standby mode
(date and time).
WARNING
If ink gets in your eyes, irrigate them with water immediately and consult a
doctor if you are concerned.
20 - 18 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
Caution
I DO NOT remove ink cartridges if you do not need to replace them. If you do
so, it may reduce the ink quantity and the printer will not know the quantity of
ink left in the cartridge.
I DO NOT shake the ink cartridges, because the ink may spill when you take off
the sealing tape.
I If ink stains your body or clothing, wash with soap or detergent immediately.
I If you install an ink cartridge in the wrong color position, you must clean the
print head several times before you start printing (after correcting the cartridge
installation) because the colors were mixed.
I Once you open an ink cartridge, install it in the MFC and use it up within six
months of installation. Use unopened ink cartridges by the expiration date
written on the cartridge package.
I DO NOT refill the ink cartridges. Attempting to use refilled cartridges and using
incompatible inks may cause damage to the print head in this machine and such
damage will not be covered by warranty. Warranty coverage does not apply to
problems caused by the use of 3rd party ink or 3rd party ink cartridges. Use only
genuine Brother ink cartridges.
If the INK EMPTY message is on the display after you have installed ink
Note
cartridges, check that the ink cartridges are installed correctly.
If you still cannot solve a problem with your MFC, call Brother Customer
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
20 - 19
S
Specifications
S
Product Description
The MFC-3100C is a 5 in 1 Multi-Function Center: Color Printer, Color Copier
(single copies), Color Scanner, Plain Paper Fax, and PC FAX (via your PC).
Fax
Compatibility
Coding System
Modem Speed
ITU-T Group 3
MH/MR/MMR/JPEG
14400/12000/9600/7200/4800/2400
Automatic Fallback
Cut Sheet Size
Min. 3.5" (W) × 5.0" (L)
Max. 8.5" (W) × 14.0" (L)
Scanning Width
Printing Width
8.2 inches (208 mm)
8 inches (203.2 mm)
Automatic Document Feeder (ADF) up to 20 sheets (20 lbs.)
Multi-purpose Sheet Feeder 100 Sheets (20 lbs.)
Printer Type
Gray Scale
Ink Jet
256 levels (Error Diffusion)
LCD, 16 characters
Standard, Sequential
Display
Polling Types
Contrast Control
Automatic/Super Light/Super Dark
(manual setting)
Resolution
• Horizontal 203 dot/inch (8 dot/mm) (Black/Color)
• Vertical Standard — 98 line/inch (Black)
(3.85 line/mm)
— 196 line/inch (Color)
(7.7 line/mm)
— 196 line/inch (Black/Color)
(7.7 line/mm)
Fine
Photo
— 196 line/inch (Black)
(7.7 line/mm)
Superfine — 392 line/inch (Black)
(15.4 line/mm)
Memory Capacity
2 MB (up to 100 pages)*
* “Pages” refers to the “Brother Standard Chart No.1” (a typical business
letter, Standard resolution, MMR code). Specifications and printed materials
are subject to change without prior notice.
S - 1
S P E C I F I C A T I O N S
Speed Dial
40 stations
Automatic Redial
Auto Answer
3 times at 5 minute intervals
0, 1, 2, 3, 4 or 5 rings
Communication Source
Public switched telephone network
Operating Environment 50–95° F (10–35° C)
Best Print Quality
Power Source
68–91° F (20–33° C)
120V AC 50/60Hz
(USA, Canadian Version Only)
Power Consumption
Dimensions
Standby: under 7 watts
Peak: under 35 watts
16.8 × 13.5 × 8.5 (inch)
426 × 342 × 217 (mm)
Weight
14.3 lb/6.5 kg
Printer
Printing
Print Method
Resolution
Piezo with 75 × 4 nozzles
2400 × 1200 dots per inch (DPI)
1200 × 1200 dots per inch (DPI)
600 × 600 dots per inch (DPI)
600 × 300 dots per inch (DPI)
600 × 150 dots per inch (DPI)
Print Speed
up to 10 pages/minute (Mono)
up to 8 pages/minute (Color)
Print Width
8 inches (203.2 mm)
35
Disk-Based Fonts
Controller
Parallel Interface
A bi-directional shielded IEEE 1284 Compliant
parallel interface that is no longer than 6 feet
(1.8 m)
USB Interface
A Standard Universal Serial Bus cable that is no
longer than 6 feet (1.8 m)
To meet FCC emission requirements for the MFC, you must attach the included
filter core and cable tie to the Parallel or USB cable.
Note
S P E C I F I C A T I O N S
S - 2
Computer Requirements
For Windows®
CPU
(Pentium)
Hard Disk
Space
Operating System
RAM
95, 98, 98SE
NT Workstation4.0
2000 Professional
Me
75MHz 24MB (32MB recommended)
75MHz 32MB (64MB recommended)
133MHz 64MB (128MB recommended)
150MHz 32MB (64MB recommended)
50MB
For Macintosh®
Hard Disk
Space
Operating System
CPU
RAM
Apple®
50MB
All base models meet minimum
requirements.
Macintosh®
QuickDraw®
G3, G4, iMac or
iBook with
OS8.5, 8.5.1
(Only Printer)
OS8.6/9.0/9.0.4/9.1
(Printer & Scanner)
Print Media
Paper Input
Automatic loading from the Multi-Purpose
Sheet Feeder
I Paper type:
Plain paper, inkjet paper (coated paper),
glossy paper, transparencies and envelopes
I Paper size:
A4, Letter, Legal, A5, Executive, envelopes
(COM-10, DL, C5, Monarch), Postcard,
Index card.
Width
Length
Weight
3.5–8.5" (89–216 mm)
5–14" (127–356 mm)
17–32 lb (64–120 g/m2)
Thickness 0.003-0.006" (0.08-0.15 mm)
envelopes: up to 0.02" (0.52 mm)
postcard: up to 0.009" (0.23 mm)
glossy paper: up to 0.007" (0.18 mm)
I Maximum feeder capacity: Approx. 100
sheets of 20 lb (75 g/m2) plain paper.
Paper Output
Approximately 50 sheets of plain paper
(Face up print delivery to the paper output tray)
We recommend that you remove printed sheets from
the paper output tray immediately after printing.
S - 3
S P E C I F I C A T I O N S
Consumable Items
Ink
Black and 3 individual color ink cartridges
separate from the two print heads.
Service Life of Ink
Cartridge
Approximately 950 page/Black cartridge at 5%
coverage with 600 × 150 dpi resolution (Draft).
Approximately 450 page/Color cartridge at 5%
coverage with 600 × 150 dpi resolution (Draft).
These numbers are based on consecutive
printing; the numbers will vary based on print
frequency and number of pages.
Note
The MFC periodically cleans the print head to
maintain print quality. This process consumes a
small amount of ink.
S P E C I F I C A T I O N S
S - 4
G
Glossary
ADF (Automatic Document Feeder) Refers to the number of pages that can be placed in the
document feeder and fed one at a time automatically.
Auto Dial List A listing of names and numbers stored in Speed Dial memory, in numerical
order.
Automatic E-Mail Printing Software application that automatically prints incoming e-mail
messages on the MFC (on the CD-ROM).
automatic fax transmission Sending a fax without picking up the handset of an external
phone.
Automatic Redial A feature that enables your MFC to redial the last fax number if the original
fax did not go through because the line was busy or there was no answer.
Backup Print Sets your MFC to print a copy of every fax that is received and stored in memory.
This is a safety feature so you will not lose messages during a power failure.
beeper The sound the keys make when they are pressed, an error occurs or a document has been
received or transmitted.
beeper volume Volume setting for the beep when you press a key or make an error.
Brightness Changing the Brightness makes the whole image lighter or darker.
Broadcasting The ability to send the same fax message to more than one location.
Cancel Job Cancels a programmed job, like Delayed Fax or Polling.
CNG tones The special tones (beeps) sent by fax machines during automatic transmission to
tell the receiving machine that they are a from fax machine.
communication error (or Comm. Error) An error during fax sending or receiving, usually
caused by line noise or static.
Coding Method Method of coding the information contained in a document. All fax machines
must use a minimum standard of Modified Huffman (MH). Your fax machine is capable of
greater compression methods, Modified Read (MR) and Modified Modified Read (MMR), if
the receiving machine has the same capability.
Compatibility Group The ability of one fax unit to communicate with another. Compatibility
is assured between ITU-T Groups.
Contrast Setting to compensate for dark or light documents, by lightening dark originals or
darkening light originals.
Delayed Fax Sends your faxes at a later time that day.
Distinctive Ring A service purchased from the Telephone Company that provides another
phone number on an existing phone line. The Brother MFC uses the new number to simulate
a dedicated fax line.
Dual Access (Not available for color fax) Your MFC can scan outgoing faxes or scheduled
jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax.
Easy Receive Enables your MFC to respond to CNG tones if you interrupt a fax call by
answering it.
G - 1
G L O S S A R Y
ECM (Error Correction Mode) Detects errors during fax transmission and resends the
page(s) of the document that had an error.
E-Mail Printing Software application that automatically retrieves your e-mail messages from
your POP3 server and prints them on your MFC.
extension phone A telephone on the fax number that is plugged into a separate wall jack.
external phone A TAD (telephone answering device) or telephone that is plugged into the
EXT jack of your MFC.
Fax Activity Report Lists information about the last 200 incoming and outgoing faxes. TX
means Transmit. RX means Receive.
Fax Forwarding Sends a fax received in memory to another preprogrammed fax number.
Fax Storage You can print stored faxes later, or retrieve them from another location using Fax
Forwarding, Paging, or Remote Retrieval functions.
fax tones The signals sent by sending and receiving fax machines while communicating
information.
Fine Mode Resolution is 196 × 203 dpi. It is used for small print and graphs.
gray scale The shades of gray available for copying and faxing photographs.
Group number A combination of Speed Dial numbers that are stored on a Speed Dial key for
Broadcasting.
Ink button Cleans the print head and/or resets the ink dot counter after replacing an ink
cartridge.
Interval The preprogrammed time period between automatically printed Activity Reports. You
can print Activity Reports on demand without interrupting this cycle.
LCD (liquid crystal display) The display screen on the MFC that shows interactive messages
during On-Screen Programming and defaults to the date and time when the machine is idle.
manual fax When you lift the handset of your external telephone so you can hear the receiving
fax machine answer before you press Start to begin transmission.
Menu Mode The programming mode for changing the settings of your MFC.
Multi-Function Link® Pro Suite Software application Turns your MFC into a printer and
a scanner and enables PC faxing using the MFC.
Next Fax Reservation Dual Access accepts the next original in the ADF for transmission
while the Memory is full.
OCR (optical character recognition) The bundled ScanSoft™ TextBridge® software
application converts an image of text to text you can edit.
Out of Paper Reception Receives faxes into the MFC’s memory when the machine is out of
paper.
Overseas mode Makes temporary changes to the fax tones to accommodate noise and static
on overseas phone lines.
Paging Feature enables your fax unit to call your pager when a fax is received into its memory.
G L O S S A R Y
G - 2
Pause Allows you to place a 3.5 second delay in the dialing sequence stored on Speed Dial
numbers.
Photo mode A resolution setting that uses varying shades of gray for the best representation of
photographs.
Polling The process of a fax machine calling another fax machine to retrieve waiting fax
messages.
printer alarm Audible alarm when the printer is not able to print.
Pulse (For Canada only) A form of rotary dialing on a telephone line.
Real Time Transmission When memory is full, you can send documents in real time.
Reduction reduces the size of incoming faxes.
remaining jobs You can check which jobs are waiting in memory and cancel jobs individually.
Remote Activation allows you to transfer a fax call, answered at an extension phone, to the
MFC.
Remote Retrieval Access Code The four-digit code (159 ) that allows you to call and
access your MFC from a remote location.
Resolution The number of vertical and horizontal lines per inch. See: Standard, Fine, Super
Fine and Photo.
Ring Delay The number of rings before the MFC answers in FAX mode.
Ring Volume Volume setting for the MFC’s ring.
scanning The process of sending an electronic image of an original paper document into your
computer.
ScanSoft™ PaperPort® for Brother A document management application that enables you
to view incoming faxes and scanned documents.
Speed Dial A preprogrammed number for easy dialing. You must press the Search/Speed
Dial button and then #, two digit code to start the dialing process.
Standard resolution 98 × 203 dpi. It is used for regular size text and quickest transmission.
Station ID The stored information that appears on the top of faxed pages. It includes the
sender’s name and fax number.
Super Fine resolution 392 × 203 dpi. Best for very small print and line art.
TAD (telephone answering device) You can connect an external TAD to the EXT. jack of
the MFC for EXT. TEL/TAD mode.
temporary settings You can select certain options for each fax transmission or copy you make
without changing the default settings.
transmission The process of sending documents over the phone lines from your MFC to the
receiving fax machine.
Transmission Verification Report A listing of each transmission that shows its date, time,
and number of pages.
User Settings A printed report that shows the current settings of your MFC.
G - 3
G L O S S A R Y
fax, stand-alone
D
dialing
sending
document
drivers
E
G
H
F
I
fax codes
I - 2
I N D E X
J
P
EXT. jack
Paper
PaperPort
L
sending
M
manual
O
print
Q
I N D E X
I - 3
R
T
receive mode
TAD (Telephone Answering Device), ex-
ternal
Tone signals on Pulse line (Canada only)
resolution
fax (standard, Fine, SuperFine, Photo,
S
Setup
V
software
Speed Dial
Volume, setting
W
I - 4
I N D E X
Remote Retrieval Access Card
If you plan to receive fax messages while away from your machine, carrying the
Remote Retrieval Access Card printed below will serve as a convenient
reminder of the retrieval procedures. Simply cut out the card and fold it to fit
your wallet or organizer. Keeping it handy will help you derive the full benefit
of your machine’s forwarding, paging and remote retrieval features.
ADR
C
CSE
A
TIREVAL
R
MTOE
1
2
3
4
5
6
R
Fold
Fold
R E M O T E R E T R I E V A L A C C E S S C A R D
R - 1
4
3
2
1
Fold
Fold
R - 2
R E M O T E R E T R I E V A L A C C E S S C A R D
EQUIPMENT ATTACHMENT LIMITATIONS
(For Canada Only)
NOTICE:
The industry Canada label identifies certified equipment. This certification
means that the equipment meets telecommunications network protective,
operational and safety requirements as prescribed in the
appropriate Terminal Equipment Technical Requirements document(s). The
Department does not guarantee the equipment will operate to the user’s
satisfaction.
Before installing this equipment, users should ensure that it is permissible to
be connected to the facilities of the local telecommunications company.
The equipment must also be installed using an acceptable method of
connection. The customer should be aware that compliance with the above
conditions may not prevent degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative
designated by the supplier. Any repairs or alterations made by the user to
this equipment, or equipment malfunctions, may give the telecommunications
company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground
connections of the power utility, telephone lines and internal metallic water
pipe system, if present, are connected together. This precaution may be
particularly important in rural areas.
Caution:
Users should not attempt to make such connections themselves,
but should contact the appropriate electric inspection authority, or electrician,
as appropriate.
NOTICE:
The Ringer Equivalence Number (REN) assigned to each terminal device
provides an indication of the maximum number of terminals allowed
to be connected to a telephone interface. The termination on an interface
may consist of any combination of devices subject only to the requirement
that the sum of the Ringer Equivalence Numbers of all the devices does not
exceed 5 REN=0.3
®
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807–0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, CANADA H9B 3H6
Visit us on the World Wide Web
http://www.brother.com
These machines are made for use in the USA and CANADA only. We cannot recommend
using them overseas because it may violate the Telecommunications Regulations of that
country and the power requirements of your multi-function center may not be compatible
with the power available in foreign countries. Using USA or CANADA models overseas is
at your own risk and will void your warranty.
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