Basic Operation Guide
For information about machine setup and software
installation, see the Starter Guide.
This guide describes the basic use of
the machine. Read this guide after
finishing the machine setup.
Read ”Important Safety Instructions”
Keep this manual for future reference.
For information about advanced operations and
specifications, see the e-Manual included on the User
Software CD-ROM.
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How to Use This Manual
Symbols Used in This Manual
Indicates a situation that may lead to death or injury to persons.
To use the machine safely, always pay attention to these warnings.
WARNING
CAUTION
Indicates a situation that may lead to injury to persons or damage to
equipment. To use the machine safely, always pay attention to these
cautions.
Indicates an operation that must not be performed. Read these items
carefully, and make sure not to perform the described operations.
Indicates operational requirements and restrictions. Be sure to read
these items carefully to operate the machine correctly and avoid
damage to the machine or property.
IMPORTANT
Indicates a clarification of an operation or additional explanations for a
procedure. Reading these notes is highly recommended.
Keys and Buttons Used in This Manual
In this manual, the following styles are used to represent keys, messages on the display, and
buttons or other items on a computer screen.
• Operation panel keys: [Key icon] (Key name)
Example: [
] (Stop)
• Display: <Message>
Example: <Specify Destination>
• Buttons and items on a computer screen: [Item]
Example: [Preference]
Illustrations Used in This Manual
Illustrations Used in This Manual
Illustrations of the MF4890dw are used in this manual. If a procedure or topic applies to only
one machine, this will be clearly indicated in the manual (for example, “MF4880dw”).
Displays Used in This Manual
The display shown in this manual is the factory preset display for the MF4890dw.
Depending on the system configuration and product purchased, the appearance of the
display may differ.
3
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Main Functions
Adjusting Quality
Adjust image quality by setting the
density, resolution, and sharpness.
Enlarging and Reducing
Multiple Documents onto
Single Page
Print multiple pages onto a single page.
2-Sided Printing*
Fax
Print copies, received faxes, or
documents on both sides of paper.
One-touch/Coded/Group
Specify fax destinations using one-
touch keys, coded dial, and group
dial.
* MF4890dw/MF4880dw only
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Copy
1
1
1
2
2
2
3
3
3
<ON>
1
1
1
2
3
2
3
2
3
<OFF>
Collate copies when copying multiple documents.
Copy both sides of an ID card onto a single page.
Print
• Combine two pages onto a single
page, and then print on both sides.
• Make a booklet by folding printouts
in half and binding.
• Magnify and divide a single-paged
image to print on multiple sheets of
paper.
• Make a poster by combining the
prints together.
Add watermarks, such as “COPY” or
“DRAFT”, to the document.
Scan
Select a computer to save scanned images in and scan
images directly from the operation panel.
Set to use the remote scan from the machine, and then
scan images from a computer using the MF Toolbox.
1
2
Receiving in the Memory →
Sequential Broadcasting →
Polling Receiving →
Retrieve pre-loaded documents from
a sender’s fax machine.
• Store received faxes in the memory.
• Print or forward the received fax after
confirming the sender.
Send the same document to multiple
destinations at a time.
* MF4890dw/MF4880dw only
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Contents
6
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You can see frequentely asked
questions about the receive mode.
7
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You can see frequentely asked
questions about the scan function.
8
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Learn the Names and Functions of Each Part of the Machine
Front Side
MF4890dw
MF4880dw/MF4770n
Feeder
Automatically feeds documents into the
Document return tray
Returns documents after
scanning.
Tray extension
Pull out to load large size
documents.
Document feeder tray
Place your documents in
this tray.
Document guides
Adjust these guides to fit the document.
Feeder cover
Operation panel
Use the panel to control
Multi-purpose tray
Lift handles (left, right)
Hold these handles to lift or transport
the machine.
Paper guides
Adjust these guides to fit the paper.
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Platen glass
Used to scan non-standard size paper
or books, as well as standard size
Output tray
Printed documents are output here
Output tray extension
Pull out the tray extension when
using paper larger than LTR.
Paper stopper
Use the paper stopper to
prevent paper from falling out
of the output tray.
Ventilation slots
(MF4890dw/
MF4880dw only)
Paper cassette (Auto)
Allows heat to escape
from inside of the
machine. Leave more
than 4” (10 cm) of space
around the machine.
Scanning area
Scans documents
from the feeder.
Dust cover
Close after loading the paper.
Power button
Turn the power ON or OFF.
Paper guides
Adjust these guides to fit the paper.
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Back Side
MF4890dw/MF4880dw
MF4770n
Rating label
The machine’s serial number (consists of three
letters and a 5-digit number) and the required
voltage and current are specified.
Write the serial number on the back
cover of this guide for reference when
contacting the Canon Customer Center.
USB port
Connect to a computer via a
USB cable.
LAN port
Connect to a network via a
LAN cable.
HAND
SET
External device jack
EXT
.
Connect an external telephone.
LINE
Telephone line jack
Connect a telephone line.
Power socket
Connect the power cord.
Rear cover
(MF4890dw/MF4880dw only)
Open this cover to clear paper jams when using
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Learn the Functions of the Operation Panel
Navigate the menu or options.
(See “Navigating the Menu” on the next page.)
Reset Press to return to standby mode
▲/▼
Press to scroll up and down, or to increase or decrease a value.
• Press to return to the previous screen, proceed to the next
screen, or move the cursor to the left or right.
• Press to decrease or increase the fax ring volume.
◄/►
One-touch Speed Dial Keys
Press to specify recipients
registered to one-touch keys
Back
Press to return to the previous screen.
Display
Processing/Data Indicator
The indicator blinks while sending or
receiving data and remains lit when jobs
are waiting in memory.
Mode switching keys
Press to switch the mode to copy,
Error Indicator
The indicator blinks when an error occurs.
Redial/Pause
Coded Dial
When faxing, press to redial the last three numbers called or insert a pause in a fax number.
Hook
Menu
Press to dial a number without using a telephone or handset.
Press to access menu functions (see “Navigating the Menu” at the bottom of the next page).
Paper Settings Press to specify paper size and type for the paper cassette or multi-purpose tray (→p.26).
Report
Status Monitor/
Cancel
14
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0 to 9
(Numeric Keys)
Press to enter letters and numbers.
Scan>PC1/ Scan>PC2
Press to send the scanned documents to the
registered computer for each keys.
• Press to switch the character entry mode.
• When sending a fax, press to switch
between pulse and tone dialing.
*
Paper Save Copy
Press to copy with a preset setting to save paper.
Press to enter symbols.
#
Clear
Stop
Start
Press to delete letters and numbers.
Press to cancel jobs.
Press to start copying or sending a fax.
Press to manually set or cancel the Sleep mode. The Energy
Saver indicator lights green while in the Sleep mode.
Energy Saver
Quiet Mode
Wi-Fi Indicator Turns on when the machine is connected to Wireless LAN.
Navigating the Menu
Example: Adjust the density
Press [
] (Back) or [◄] to
return to the previous screen.
Copy Settings
Change Defaults
Correct Density
Menu
Network Settings
Preferences
Correct Density
-
Press [
(Menu).
]
+
Timer Settings
Copy Settings
Press [▲] or [▼] to highlight
an item, and then press [OK].
Press [▲] or [▼] to highlight
an item, and then press [OK].
Press [◄] or [►] to adjust the
level, and then press [OK].
(If necessary, press [▲] or [▼].)
If you close the menu before you press [OK], the changes made to the
settings are not saved.
Press [
the setting.
] (Menu) to save
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Switch to Copy/Fax/Scan Mode
Switch to Copy, Fax, or Scan mode first to use each mode.
Press the desired mode key.
If you do not operate the machine for a while, the machine
returns to the Copy mode (standby mode) automatically.
Copy Mode
Displays the copy ratio, paper source,
paper size, and number of copies.
Copy: Press Start01
1
100%
LTR
+
Density: 0
-
To change the settings:
Original Type: Text...
2-Sided: Off
1. Press [▲] or [ ] to highlight an item, and
▼
then press [OK].
2. Press [▲], [ ], [ ] or [ ] to specify the
▼ ◄
►
values, and then press [OK].
Fax Mode
Specify destination.
01/01/2012 12:52AM
Displays the recipient’s number.
RX Mode: Auto
Resolution: 200 x 1...
To change the settings:
1. Press [▲] or [ ] to highlight an item, and
▼
then press [OK].
2. Press [▲], [ ], [ ] or [ ] to specify the
▼ ◄
►
values, and then press [OK].
Scan Mode
Select the scan type.
To select the scan method:
Computer
Remote Scanner
Press [▲] or [ ] to highlight an item, and
▼
then press [OK].
• If you use the Fax mode for the first time:
Fax setup guide will appear on the display. Refer to the on-screen instructions and Starter Guide to configure
the settings.
• To set a frequently used mode to the standby mode:
Press [
] (Menu) <Preferences> <Display Settings> <Select Default Screen> Select the
screen [OK].
• To specify how long the machine waits before returning to standby mode:
Press [
] (Menu) <Timer Settings> <Auto Reset Time> Specify the time [OK].
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Enter Text
Enter characters with the alphanumeric keys.
To switch entry modes:
To enter text, symbols, and numbers:
Press a key several times until the desired character is
displayed.
<A>
<a>
Uppercase alphabetic letters and symbols
Lowercase alphabetic letters and symbols
Entry mode: Entry mode: Entry mode:
Key
<12> Numbers
Press [ ] (Tone) repeatedly.
or
<A>
<a>
<12>
@.-_/
1
2
3
4
5
6
7
8
9
0
ABC
DEF
abc
def
1. Press [▲] or [ ] to highlight <Entry Mode>,
▼
and then press [OK].
2. Press [▲] or [ ] to highlight the desired
▼
GHI
ghi
mode, and then press [OK].
JKL
jkl
MNO
PQRS
TUV
mno
pqrs
tuv
Register Unit Name
<Apply>
Entry Mode: A
WXYZ
wxyz
(Not available)
- . # ! " , ; : ^ ` _ = / | ´ ? $ @
*
(Not available)
% & + \ ( ) [ ] { } < >
• Press to move the cursor.
• To enter a space, move the cursor to the
• Press to delete the last character.
• Press and hold to delete all text.
end of the text, and then press [ ].
►
Example: Enter “CANON1”
Press [ ] to switch the entry
mode to <A>.
Press [2] until the letter “C”
appears on the screen.
Press [2] until the letter “A”
appears on the screen.
*
▌
▌
C
CA
Press [6] until the letter “N”
appears on the screen.
Press [6] until the letter “O”
appears on the screen.
Press [6] until the letter “N”
appears on the screen.
▌
▌
▌
CAN
CANO
CANON
Press [ ] to switch the entry
mode to <12>.
Press [1] to enter “1.”
*
▌
CANON1
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Set Date and Time
If the incorrect date or time is printed on faxes or reports, change the date and time
settings.
Press [
] (Menu).
1
2
3
Press [▲] or [ ] to highlight <Timer Settings>, and then press [OK].
▼
Press [▲] or [ ] to highlight <Time & Date Settings>, and then press [OK].
▼
Timer Settings
Quiet Mode Time Set...
Time & Date Settings
Auto Sleep Time
Auto Reset Time
Press [▲] or [ ] to highlight <Current Time Settings>, and then press
[OK].
• To change the display format for the date or time, specify <Date Display Type> or
<12/24 Hour Clock>.
• To use daylight savings time, set <Daylight Savings> to <On>, and then specify
the starting date and the ending date.
▼
4
5
Use the numeric keys to enter the date and time, and then press [OK].
• To move the cursor, press [◄] or [►].
• To switch between <AM> or <PM>, press [▲] or [ ].
▼
Current Time Set.
01/01/2012 12:52 AM
(0:00-12:59)
Press [
] (Menu) to close the screen.
6
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Place Documents
Choose the appropriate way to place documents according to the document’s type.
When placing non-standard documents
such as heavy paper, small paper, or
Check available documents
booklets:
113/4"(297mm)
81/2"
(215.9mm)
Size (Width X Length)
Maximum
Weight
Maximum 4.4 lb (2 kg)
1 sheet
Capacity
When placing multiple documents
of plain paper in the same size,
thickness, and weight:
Check available documents
MF4890dw
MF4880dw/MF4770n
Size (Width X Length)
14"(356mm)
5"(127mm)
14"(356mm)
41/8"(105mm)
81/2"
(216mm)
81/2"
(216mm)
57/8"
(148mm)
Max.
Max.
51/2"
(140mm)
Min.
Min.
Capacity (For 21 lb Bond (80 g/m²))
50 sheets
35 sheets
Weight
1-sided document
1-sided document
13.3 to 27.9 lb Bond (50 to 105 g/m²)
2-sided document
13.3 to 27.9 lb Bond (50 to 105 g/m²)
16.0 to 27.9 lb Bond (60 to 105 g/m²)
• Place a document after glue, ink, or correction fluid on the document is completely dry.
• To prevent paper jams in the feeder, place a document on the platen glass when using the following types of
IMPORTANT
paper:
- Wrinkled or creased paper
- Carbon paper or carbon-backed paper
- Curled or rolled paper
- Torn paper
- Thin paper
- Documents with staples or paper clips attached
- Transparency
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Placing Documents on the Platen Glass
Open the feeder.
1
Place your document face down.
2
Align the document with the appropriate paper size marks.
• If the document does not match any of the paper size marks, align the upper left
3
edge of your document with the arrow mark.
• If the document is a transparency, place white paper above the document.
STMT
A5
B5
A4
LTR
Close the feeder.
4
CAUTION
When closing the
feeder, be careful not to
get your fingers caught.
Placing Documents in the Feeder
Open the document feeder tray.
1
Spread the document guides a little wider than the document’s width.
When placing large documents, pull out the extension tray.
2
Fan the document stack and align the edges of the pages.
3
Thoroughly fan the
paper in small batches.
Align the edges a few
times on a flat surface.
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Neatly place the documents face up.
• Place the document under the load limit guides (A).
• Make sure that the paper stack does not exceed the load limit marks (B).
4
5
A
B
Align the document guides tightly to the width of the document.
If the document guides are too loose or too tight, this may result in
misfeeds or paper jams.
IMPORTANT
• While scanning documents, do not add or remove documents.
• When scanning is complete, remove the document from the document
return tray to avoid paper jams.
IMPORTANT
• Do not scan the same document more than 30 times. When a document
is scanned repeatedly, the paper can become wrinkled, earmarked, or
torn, which may result in paper jams.
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Load Paper
Before loading paper, check the paper is the right type. If you load inappropriate paper
repeatedly, this may cause paper jams.
Check if the type of paper is appropriate.
1
Paper such as Legal, Letter, Statement, Executive, and envelopes can be used. For details
about the available paper or precautions, see [Basic Operation] [Loading paper] in
the e-Manual.
To prevent paper jams, do not use any of the following:
• Wrinkled or creased paper
• Curled or rolled paper
• Torn paper
• Damp paper
• Paper printed with a thermal transfer printer
(Do not copy on the reverse side.)
Select where to load paper, and then load the paper.
2
Use the multi-purpose tray when
loading a sheet of
small-sized paper or
Use the paper cassette when
loading a stack of
plain paper in the
same size, thickness,
Check if the type of paper is appropriate.
If the setting is different from the size of the loaded paper, an error message
appears, or printing is not performed correctly.
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Loading Paper in the Paper Cassette
This section describes how to load letter paper in the Paper Cassette. When loading
envelopes or paper with a letterhead, see ”Loading Envelopes or Paper with a Letterhead”
Lift the dust cover.
1
Spread the paper guides a little wider than the paper size.
2
Gently load the paper into the paper cassette with the print side face up,
until the edge of the paper stack meets the back of the paper cassette.
• Make sure that the paper stack does not exceed the load limit guides (A).
3
A
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Adjust the paper guides tightly to the width and length of the paper.
4
If the paper guides are too loose or too tight, this may result in misfeeds
or paper jams.
IMPORTANT
Close the dust cover.
5
6
Loading Paper in the Multi-Purpose Tray
Spread the paper guides a little wider than the paper.
1
Gently load the paper into the paper cassette with the print side face up,
and adjust the paper guides tightly to the width of the paper.
2
3
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Loading Envelopes or Paper with a Letterhead
This section describes how to load envelopes and paper with a letterhead.
Envelopes
Before Loading
Flatten envelopes Loosen any stiff corners of the
to release any
remaining air.
envelopes, and flatten any
curls, as shown in the figure.
Loading Orientation
Load the envelopes with the flaps face up.
Envelope
No.10, DL, ISO-C5
Paper with a Letterhead or Logo
Loading Orientation
Load the paper properly by following the instructions below.
1-sided printing
Load the paper with the printed
side face up.
2-sided printing
(MF4890dw/MF4880dw only)
Load the paper with the printed
side face down.
ABC
When printing with
portrait layout
When printing with
landscape layout
When printing with When printing with
landscape layout
portrait layout
If <Print Side Priority> is selected, load the paper with the printed
side face down regardless of 1-sided or 2-sided printing. For details, see
[Basic Operation] [Select the Print Side] in the e-Manual.
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Setting a Paper Size and Type
Make sure that the Paper Settings match the size and the type of the loaded paper.
Press [
] (Paper Settings).
1
2
Press [▲] or [ ] to highlight <MP Tray> or <Drawer 1>, and then press
[OK].
▼
Press [▲] or [ ] to highlight the desired paper size, and then press [OK].
• To specify the paper size manually, select <Custom Size>, and then refer to
▼
3
“Specify a Paper Size Manually” at the bottom of this page to specify the size.
Paper Size
LTR
LGL
STMT
EXEC
Press [▲] or [ ] to highlight the desired paper type, and then press [OK].
▼
4
5
Paper Type
Plain (16 lb Bond-24
Plain L (16 lb Bond...
Recycled
Color
Press [
] (Paper Settings) to close the screen.
Specify a Paper Size Manually
For paper size, specify within the possible range of length and width (<Y> ≥ <X>).
Press [▲] or [ ] to highlight <X>, and then press [OK].
▼
1
2
Press [▲] or [ ] to specify the width, and then press [OK].
▼
Set Length for X
3_ 0/0 "
(3-8_1/2)
Press [▲] or [ ] to highlight <Y>, and then press [OK].
▼
3
4
5
Press [▲] or [ ] to specify the length, and then press [OK].
▼
Press [▲] or [ ] to highlight <Apply>, and then press [OK].
▼
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Switch to the Quiet Mode
You can switch to and cancel the Quiet mode, by pressing [
] (Quiet Mode).
• By default, the Quiet mode is set to <Off>. To change this setting to <On>,
and specify the time to switch to the Quiet mode automatically, press
[
] (Menu) <Timer Settings> <Quiet Mode Time Settings>,
and then specify a time.
• The Quiet mode only reduces noise that occurs while the machine is
performing jobs. This does not affect the speaker or the key volume. To
lower or set <Off>, <Entry Tone> or <Job Done Tone>, refer to the
[Basic Operation] [Adjust the Volume] in the e-Manual
Switch to the Sleep Mode
You can switch to and cancel the Sleep mode, by pressing [
] (Energy Saver).
When the Processing/Data indicator is lit or blinking, the machine will not enter the
Sleep mode, because an operation is in progress or an error has occurred.
By default, the machine automatically enters the Sleep mode if you do not
perform any functions for 5 minutes. To change this setting, press [
]
(Menu) <Timer Settings> <Auto Sleep Time>, and then specify a
time.
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Use the Toner Saver Mode
You can set whether or not to conserve toner when copying or faxing. When using the
Toner Saver mode, the output may not be clear, as subtle details, such as thin lines and light
colors, may not be clearly reproduced.
Press [
] (Menu).
1
2
3
Press [▲] or [ ] to highlight <Preferences>, and then press [OK].
▼
Press [▲] or [ ] to highlight <Toner Saver Mode>, and then press [OK].
▼
Preferences
Sound Volume Control
Display Settings
Toner Saver Mode
Paper Feed Method Sw...
Press [▲] or [ ] to highlight <Copy> or <Fax>, and then press [OK].
▼
4
5
6
Press [▲] or [ ] to highlight <On> or <Off>, and then press [OK].
▼
Press [
] (Menu) to close the screen.
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Make a Basic Copy
1
If the document guides are too loose or too tight, this may result in
misfeeds or paper jams.
IMPORTANT
2
3
Enter the desired copy quantity (1 to 99) with the alphanumeric keys.
• Press [
] (Clear) to delete the entered copy quantity.
Copy: Press Start01
1
100%
LTR
+
Density: 0
-
Original Type: Text...
2-Sided: Off
Press [
] (Start).
4
Canceling Copy Jobs
Press [
] (Stop) twice.
* It is valid when only one job is processing or waiting.
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Copy by Saving Paper
You can save paper with [
] (Paper Save Copy) when making a copy.
1
Press [
] (Paper Save Copy).
2
3
Press [▲] or [ ] to highlight the desired dcombination option, and then
▼
press [OK].
<2 on 1 1→2-Sided>*
<4 on 1 1→2-Sided>*
<2 on 1 1→1-Sided>
<4 on 1 1→1-Sided>
* MF4890dw/MF4880dw only
Copy two pages onto each of both sides of paper.
Copy four pages onto each of both sides of paper.
Copy two pages onto one side of each paper..
Copy four pages onto one side of each paper.
Press [▲] or [ ] to highlight the document size, and then press [OK].
▼
4
5
Press [
] (Start).
Enlarge or Reduce Copies
Enlarge or reduce copies using custom copy ratios.
1
2
Press [▲] or [▼] to highlight <Copy Ratio>, and then press [OK].
3
Press [▲] or [▼] to highlight the desired ratio, and then press [OK].
• If you want to set a copy ratio in 1% increments, select <Custom Ratio>, and then
4
enter the copy ratio using the numeric keys or press [▲] or [▼] to specify the ratio.
Copy Ratio
Custom Ratio
100% Direct
400% Max
200%
Press [
] (Start).
5
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Adjust the Image Quality for Copy
Relation between the density and document type:
If <Density> is set to <Auto Density>, <Original Type> will be changed
to <Text>.
Adjusting the density
You can make the density brighter or darker than the original documents.
1
2
Press [▲] or [▼] to highlight <Density>, and then press [OK].
3
Press [◄] or [►] to adjust the density , and then press [OK].
• Select <Auto Density> to use the density that is most suitable for the document.
4
Density
Auto Density
Manual Density
-
– : Less density (lighter)
+ : More density (darker)
+
Press [
] (Start).
5
Selecting the Document Type
Select the appropriate document type.
1
2
Press [▲] or [▼] to highlight <Original Type>, and then press [OK].
3
Press [▲] or [▼] to highlight the appropriate document type, and then
press [OK].
4
<Text>
Best suited for text-only documents.
Suitable for documents that contain text and photos.
(Scanned documents are at a low resolution at high
speed.)
<Text/Photo (High
Speed)>
<Text/Photo>
<Photo>
Suitable for documents that contain text and photos.
Suitable for documents that contain large photos.
Press [
] (Start).
5
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Adjusting the sharpness
You can sharpen or soften the edges of images by adjusting the sharpness.
1
2
Press [▲] or [▼] to highlight <Sharpness>, and then press [OK].
3
Press [◄] or [►] to adjust the sharpness, and then press [OK].
• Select <Auto Density> to use the density that is most suitable for the document.
4
Sharpness
– : Less sharpness
(Suitable for photos)
+ : More sharpness
-
+
(Suitable for documents written in pen or
pencil)
Press [
] (Start).
5
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Make Double-Sided Copies
(MF4890dw/MF4880dw Only)
You can make double-sided copies from single-sided documents. When using the
MF4890dw, you can also make double-sided or single-sided copies from double-sided
documents.
1
2
Press [▲] or [▼] to higlight <2-Sided>, and then press [OK].
• To make double-sided copies from single-sided documents, place the documents in
3
the feeder or on the platen glass.
• To make double-sided or single-sided copies from double-sided documents, place
documents in the feeder.
Press [▲] or [▼] to highlight the 2-sided copy format, and then press
[OK].
4
2-Sided
Off
1 2-Sided
2 2-Sided
2 1-Sided
Press [
] (Start).
5
When placing your
Copying starts automatically.
documents in the feeder
1. Press [▲] or [▼] to highlight the size of the original
document, and then press [OK].
2. Place the next page on the platen glass, and then
When placing your
documents on the
platen glass
press [
] (Start).
• Press [
] (Start) for every scanning.
3. After scanning all your documents, press [▲] or [▼]
to highlight <Start Copying>, and then press [OK].
Specifying the orientation
If you select <Format Settings> at step 4 above, you may specify the orientation of your
documents.
<Calendar Type>
<Book Type>
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Copy Multiple Pages onto One Sheet
You can combine multiple pages (two or four pages) onto one copy sheet.
1
2
Press [▲] or [▼] to highlight <N on 1>, and then press [OK].
3
Press [▲] or [▼] to highlight <2 on 1> or <4 on 1>, and then press [OK].
4
N on 1
Off
2 on 1
4 on 1
ID Card Copy
Press [▲] or [▼] to highlight the desired scan size, and then press [OK].
• For example, set scan size to <LTR> to scan the entire page of an LTR-size document.
5
Press [
] (Start).
6
Specifying the page layout manually
If you select <Select Layout> at step 4 above, you may specify the desired page layout.
<2 in 1 (1)>
<2 in 1 (2)>
<4 in 1 (1)>
<4 in 1 (2)>
Collate Copies
You can arrange copies into sets arranged in page order by using the <Collate> function
when making multiple copies of multiple documents.
1
1
1
2
2
2
3
3
3
1
<ON>
2
1
1
1
2
3
2
3
2
3
Press [▲] or [▼] to highlight <Collate>, and then press [OK].
3
Press [▲] or [▼] to highlight <On>, and then press [OK].
4
<OFF>
Press [
] (Start).
5
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Copy a Double-Sided ID Card
You can make a copy of a double-sided ID card onto single-sided paper.
Place an ID on the platen glass.
• Place the card at the center of the left edge of the platen glass, with a 1/4” (5 mm)
1
space created.
STMT
A5
STMT
A5
B5
B5
STMT
5mm
STMT
A5
5mm
A4
A5
A4
LTR
LTR
2
3
4
5
6
Press [▲] or [▼] to highlight <N on 1>, and then press [OK].
Press [▲] or [▼] to highlight <ID Card Copy>, and then press [OK].
Press [
] (Start).
Turn and place the card.
STMT
A5
B5
A4
STMT
LTR
A5
Press [
] (Start).
7
• The copy ratio is automatically set to <100%>.
• You can only use Letter size or larger paper for ID card copying.
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View and Cancel Copy Jobs
You can view or cancel copy jobs while the jobs are in progress.
Press [
] (Status Monitor/Cancel).
1
2
3
Press [▲] or [▼] to highlight <Copy Job Status>, and then press [OK].
View the details of a copy job or cancel the job.
• To view the details, press [▲] or [▼].
• To cancel the job, press [▲] or [▼] to highlight <Cancel>, and then press [OK].
Copy Job Status
<Cancel>
Job Number: 0001
Status: Copying
Time: 01/01 12:52 AM
Press [
] (Status Monitor/Cancel) to close the screen.
4
Change the Default Copy Settings
You can change the default copy settings that are applied when the machine is restarted,
[
] (Reset) is pressed or the screen is returned to the default screen after auto reset is
performed.
Press [
] (Menu).
1
Press [▲] or [▼] to highlight <Copy Settings>, and then press [OK].
Press [▲] or [▼] to highlight <Change Defaults>, and then press [OK].
Press [▲] or [▼] to highlight the desired option, and then press [OK].
2
3
4
<No. of Copies>
<Density>
Select the copy quantity.
Make the density lighter or darker.
Select the image quality.
<Original Type>
<2-Sided>*
Copy 1-sided document to 2 sides.
Select the copy ratio.
<Copy Ratio>
<N on 1>
Copy multiple documents onto one sheet.
Collate copies of a complete copy job arranged in page
sequential order or by page.
<Collate>
<Sharpness>
Emphasize the outline of the image or decrease the contrast.
* MF4890dw/MF4880dw only
Specify the desired setting.
5
6
After you have specified the setting, press [▲] or [▼] to highlight
<Apply>, and then press [OK].
Press [
] (Menu) to close the screen.
7
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Memo
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Print
This chapter describes basic Print functions.
Before using the printing functions, connect the machine to a computer
and install the printer driver on the computer. See the Starter Guide to learn
how to install the printer driver.
• You cannot specify printing options with the printer driver and another
application at the same time.
• Your computer screen may differ from the images shown here,
depending on your operating system and the type and version of the
printer driver.
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Print a Document
Make sure that a computer and the machine are connected properly, and
1
the MF Drivers are installed on the computer.
Open a document from an application, and then open the Print window.
Select your printer.
2
3
Click [Print] to start printing.
4
Canceling Print Jobs
Press [
] (Stop) twice.
* It is valid when only one job is processing or waiting.
Enlarge or Reduce a Document
You can enlarge or reduce the data to fit the paper size automatically, or specify a custom
ratio.
Open a document from an application, and then open the Print window.
1
Select your printer, and then open the Printing Preferences window.
2
Click the [Page Setup] tab, and then specify the print ratio.
3
Select the paper size of
the document.
To automatically scale
the document to fit the
loaded paper, select an
output size.
To specify the print ratio
manually, select [Manual
Scaling], and then specify
the scaling ratio.
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Click [OK] to return to the Print window.
Click [OK] to start printing.
4
5
Print a Double-Sided Document
(MF4890dw/MF4880dw Only)
You can print on both sides of paper.
Open a document from an application, and then open the Print window.
1
Select your print, and then open the Printing Preferences window.
2
Click the [Finishing] tab, and then specify the settings for double-sided
printing.
3
Select [2-sided Printing].
Select the binding edge.
Click [OK] to return to the Print window.
4
Click [OK] to start printing.
5
Supported document sizes for double-sided printing varies depending on
the models. For details, see the online help.
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Print Multiple Pages onto One Sheet
You can reduce and print 2, 4, 6, 8, 9, or 16 pages of an original document onto a single
sheet of paper. This feature allows you to save paper or to view several pages at once.
Open a document from an application, and then open the Print window.
1
Select your printer, and then open the Printing Preferences window.
2
Click the [Page Setup] tab, and then specify the number of pages and a
page layout.
3
Select the number of pages
to print on a single page.
Select the page layout.
Click [OK] to return to the Print window.
4
Click [OK] to start printing.
5
You cannot enlarge or reduce the documents manually when using this
function.
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Print a Booklet
(MF4890dw/MF4880dw Only)
You can print pages side-by-side, and then fold them to create a booklet.
Open a document from an application, and then open the Print window.
1
Select your printer, and then open the Printing Preferences window.
2
Click the [Finishing] tab, select [Booklet Printing], and then click [Booklet].
3
Specify the settings for the booklet, and then click [OK].
4
You can choose to print all
pages at once or print only the
specified pages.
To specify the margin for binding, select the
check box, and then enter the value.
Click [OK] to return to the Print window.
5
Click [OK] to start printing.
6
Make a booklet by folding the printouts in half.
7
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Print a Poster
You can enlarge a one-page document and print it on multiple pages. You can then
combine the printed pages to create a large poster.
Open a document from an application, and then open the Print window.
1
Select your printer, and then open the Printing Preferences window.
2
Click [Page Setup] tab, and then select [Poster(N×N)] from the
[Page Layout] drop-down menu.
3
Select [Poster [N×N]]
(N×N is split numbers of
divided pages wide by
high).
Click [OK] to return to the Print window.
4
Click [OK] to start printing.
5
Make a poster by gluing or taping the printouts together.
6
You cannot combine this feature with watermark printing, manual scaling, or
printing multiple pages onto one sheet.
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Add Watermarks to a Printout
You can add watermarks, such as “DRAFT,” to a document.
Open a document from an application, and then open the Print window.
1
Select your printer, and then open the Printing Preferences window.
2
Click the [Page Setup] tab, and then specify the settings for watermark
printing.
3
Select to add
watermarks.
Select the desired
watermark.
To create a new watermark, click [Edit Watermark], and then enter the
new text.
4
Add the edited watermark.
Delete the selected
watermark from the list.
Enter the text for the
watermark.
Specify watermark options.
Click [OK] to return to the Print window.
5
Click [OK] to start printing.
6
You can register up to 50 new watermarks, in addition to the provided
watermarks.
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View and Cancel Print Jobs
You can view or cancel print jobs that are waiting or in progress.
Press [
] (Status Monitor/Cancel).
1
2
3
Press [▲] or [▼] to highlight <Print Job Status>, and then press [OK].
View the details of a print job or cancel the job.
• Press [▲] or [▼] to view the print job status.
• Press [OK] to view the detailed information.
• To cancel the job, press [▲] or [▼] to highlight <Cancel>, and then press [OK].
Press [
] (Status Monitor/Cancel) to close the screen.
4
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Fax
This chapter describes the basic fax functions.
You can see frequentely asked
questions about the receive mode.
About PC Fax
You can fax documents directly
from a computer using PC Fax (Fax
driver). By faxing directly from the
computer, you can reserve paper
and toner, and send a higher-quality
fax document. See “PC Fax” in the
e-Manual.
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Register Numbers in the Address Book
You can register frequently-used numbers in the address book. You can register numbers to
one-touch keys or coded dialing codes for convenient dialing.
• To set an address book PIN, press [
] (Menu) <System Settings>
<Restrict TX Function> <Address Book PIN>, and then specify
the PIN.
• If the address book is protected with a PIN, you must enter the PIN when
you press [
] (Address Book). Enter your PIN, and then press [OK] to
use the address book.
• The address book can be saved as a file to your computer using the
Remote UI. The machine can read the file saved in your computer. For
more details about Remote UI, see the e-Manual.
• With the Address Book Import/Export Tool that is supplied on the User
Software CD-ROM, you can export address book entries that are registered
to the machine or import the entries that are created or edited from the
MF Driver.
Registering Numbers to One-Touch Keys
To send a fax to a destination registered to a one-touch key, see “Using the One-Touch Keys”
Switch to the Fax mode, and then press [
] (Address Book).
1
Press [ ] or [ ] to switch to the menu screen
or a screen for searching registered destinations.
◄
►
CANON 0123456789
GroupA 2 Destin...
User01 01234567...
: Display the address book menu.
All
: Display all registered destinations.
All A-Z
A-Z
YZ
~
: Display registered destinations
sorted by name.
: Display registered coded dialing codes.
: Display the number of registered
destinations in a group.
: Display registered one-touch keys.
Press [ ] or [ ] to highlight < > (Menu).
◄
►
2
3
Press [▲] or [ ] to highlight <Register New Destination to Address
▼
Book>, and then press [OK].
Press [▲] or [ ] to highlight <One-Touch>, and then press [OK].
▼
4
5
6
Press [▲] or [ ] to highlight <Fax>, and then press [OK].
▼
Press [▲] or [ ] to highlight the number of the one-touch key you want
▼
to register (01 to 04), and then press [OK].
• You can register fax numbers to each of the 4 one-touch dial keys.
Enter Registration No.
01 Not Registered
02 Not Registered
03 Not Registered
04 Not Registered
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Press [▲] or [ ] to highlight <Name>, and then press [OK].
▼
7
8
Enter a name for the destination, press [▲] or [▼] to highlight <Apply>,
and then press [OK].
Name (Max 16 char.)
CANON
<Apply>
Entry Mode: A
Press [▲] or [▼] to highlight <Destination>, and then press [OK].
9
Enter the fax number, press [▲] or [▼] to highlight <Apply>, and then
press [OK].
• Select <Set Details> to specify detailed options as needed.
10
Destination (Max 40)
0123456789
<Apply>
Set Details
Press [▲] or [▼] to highlight <Apply>, and then press [OK].
11
12
Press [
] (Back) to close the screen.
Registering Numbers to Coded Dialing Codes
To send a fax to a destination that is registered to a coded dialing code,
Switch to the Fax mode, and then press [
] (Address Book).
1
2
3
Press [◄] or [►] to highlight < > (Menu).
Press [▲] or [▼] to highlight <Register New Destination to Address
Book>, and then press [OK].
Press [▲] or [▼] to highlight <Coded Dial>, and then press [OK].
Press [▲] or [▼] to highlight <Fax>, and then press [OK].
Press [▲] or [▼] to highlight <Name>, and then press [OK].
4
5
6
7
Enter a name for the destination, press [▲] or [▼] to highlight <Apply>,
and then press [OK].
Name (Max 16 char.)
CANON
<Apply>
Entry Mode: A
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Press [▲] or [ ] to highlight <Destination>, and then press [OK].
▼
8
9
Enter the fax number, press [▲] or [ ] to highlight <Apply>, and then
▼
press [OK].
• Select <Set Details> to specify detailed options as needed.
Destination (Max 40)
0123456789
<Apply>
Set Details
Press [▲] or [▼] to highlight <Coded Dial>, and then press [OK].
10
11
Press [▲] or [▼] to highlight the coded dialing number you want to
register (001 to 100), and then press [OK].
• Up to 100 coded dialing codes are available.
Enter Registration No.
001 Not Registered
002 Not Registered
003 Not Registered
004 Not Registered
Press [▲] or [▼] to highlight <Apply>, and then press [OK].
12
13
Press [
] (Back) to close the screen.
Registering Recipients for Group Dialing
You can register a group of multiple recipients to an one-touch keys or a coded dialing
code. It is useful when sending a fax to multiple destinations at once.
• Register group addresses to an unused one-touch key or coded dialing
codes. Make sure that you leave some unused one-touch keys or coded
dialing codes for group dialing.
IMPORTANT
• Individual destinations must be registered to one-touch keys or coded
dialing codes before they can be added to a group.
Switch to the Fax mode, and then press [
] (Address Book).
1
2
3
Press [◄] or [►] to highlight < > (Menu).
Press [▲] or [ ] to highlight <Register New Destination to Address
▼
Book>, and then press [OK].
Press [▲] or [ ] to highlight a destination type to register the group dial
▼
4
to.
• You can select between coded dialing and one-touch key.
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Press [▲] or [ ] to highlight <Group>, and then press [OK].
▼
5
6
Destination Type
Fax
Group
If you selected <One-Touch> in step 4, press [▲] or [▼] to highlight an
empty one-touch key (01 to 04), and then press [OK].
• If you selected <Coded Dial> in step 4, proceed to step 7.
Press [▲] or [▼] to highlight <Name>, and then press [OK].
7
8
Enter a name for the destination, press [▲] or [▼] to highlight <Apply>,
and then press [OK].
Name (Max 16 char.)
CANON
<Apply>
Entry Mode: A
Press [▲] or [▼] to highlight <Destinations>, and then press [OK].
Press [▲] or [▼] to highlight <Add>, and then press [OK].
9
10
11
Press [▲] or [▼] to highlight the destination you want to add, and then
press [OK].
CANON 0123456789
GroupA 2 Destin...
User01 01234567...
All A-Z
Repeat steps 10 and 11 to add more destinations as needed.
12
Destination
<Apply>
<Add>
CANON01 0123456789
CANON02 9876543210
Press [▲] or [▼] to highlight <Apply>, and then press [OK].
13
14
Press [
] (Back) to close the screen.
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Editing and Deleting Registered Destinations
You can edit or delete destinations registered in the address book.
Switch to the Fax mode, and then press [
] (Address Book).
1
2
3
Press [◄] or [►] to highlight < > (Menu).
Press [▲] or [▼] to highlight the desired option, and then press [OK].
• For a one-touch key or coded dialing code, edit the
name, fax number, one-touch key, or coded dialing
code.
<Edit Address Book>
• For a group, edit the group name, delete
destinations registered to the group, or add new
destinations to the group.
<Address Book Details> View the details for the destination.
<Delete From Address
Delete destinations from the address book.
Book>
Select the desired destination, and then press [OK].
4
5
6
Select the desired option, and then edit or delete the destination.
Press [
] (Back) to close the screen.
Adjust the Image Quality for Fax
Adjusting the Density
You can adjust the density of a fax darker or lighter.
1
2
Press [▲] or [▼] to highlight <Density>, and then press [OK].
3
Press [◄] or [►] to adjust the density, and then press [OK].
4
Density
– : Less density (lighter)
+ : More density (darker)
-
+
5
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Selecting the Resolution
You can select a resolution that is appropriate for the document. Set a higher resolution for
documents that contain small text.
1
2
Press [▲] or [▼] to highlight <Resolution>, and then press [OK].
3
Select the desired resolution, and then press [OK].
4
<200 dpi x 100 dpi (Normal)>
<200 dpi x 200 dpi (Fine)>
For general text documents
For fine text documents
<200 dpi x 200 dpi (Photo)>
<200 dpi x 400 dpi (Superfine)>
For documents that contain photographs
For documents that contain very fine text
5
Adjusting the Sharpness
You can sharpen or soften the edges of images by adjusting the sharpness.
1
2
Press [▲] or [▼] to highlight <Sharpness>, and then press [OK].
3
Press [◄] or [►] to adjust the sharpness, and then press [OK].
4
Sharpness
– : Less sharpness
(Suitable for photos)
-
+
+ : More sharpness
(Suitable for documents written in pen or
pencil)
5
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Specifying the Double-Sided Document Format
(MF4890dw Only)
You can set the document format to scan double-sided documents automatically.
1
2
Press [▲] or [ ] to highlight <2-Sided Original>, and then press [OK].
▼
3
4
Press [▲] or [ ] to highlight the desired option, and then press [OK].
▼
<Off>
Read only one side of documents.
• Read both sides of documents.
• Select when the document is
book type.
<Book Type>
• Read both sides of documents.
• Select when the document is
calendar type.
<Calendar Type>
5
Changing the Default Settings
You can change the default settings that is applied when the machine is restarted, [
(Reset) is pressed or the screen is returned to the default screen after auto screen is
performed.
]
Press [
] (Menu).
1
2
3
4
5
6
7
Press [▲] or [ ] to highlight <Fax TX Settings>, and then press [OK].
▼
Press [▲] or [ ] to highlight <TX Function Settings>, and then press [OK].
▼
Press [▲] or [ ] to highlight <Change Defaults>, and then press [OK].
▼
Press [▲] or [ ] to highlight the desired option, and then press [OK].
▼
Specify the desired setting.
After you have specified the setting, press [▲] or [ ] to highlight
<Apply>, and then press [OK].
▼
Press [
] (Menu) to close the screen.
8
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Send a Fax
Entering a Fax Number with the Alphanumeric Keys
1
If the document guides are too loose or too tight, this may result in
misfeeds or paper jams.
IMPORTANT
2
Enter the recipient’s fax number with the alphanumeric keys.
3
Specify destination.
01/01/2012 12:52AM
012XXXXXX
RX Mode: Auto
Resolution: 200 x 1...
Press [
] (Start).
4
When loading documents Scanning documents starts. The fax is sent after the
into the feeder
scanning is finished.
1. Press [▲] or ] to highlight the size of the
[▼
original document, and then press [OK].
2. After placing next page, press [
• Press [ ] (Start) for each page.
3. When all pages are scanned completely, press
] (Start).
When placing documents
on the platen glass
[▲] or [ ] to highlight <Start Sending>, and
▼
then press [OK].
If the recipient’s line is busy or an error occurs, the machine automatically
redials the last destination. The default number of reattempts is two, and the
interval between each attempt is two minutes.
To change the default settings, press [
] (Menu) <Fax TX Settings>
<TX Function Settings> <Auto Redial>, and then change the
setting to <On>.
Canceling Fax Jobs
Press [
] (Stop) twice.
* It is valid when only one job is processing or waiting.
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Using the One-Touch Keys
You can easily send faxes to a destination registered to a one-touch key. You can send faxes
to multiple destinations at once, if a group is registered to the one-touch key.
1
2
3
Press the one-touch key of the desired destination.
• The number registered to the one-touch key is displayed. If you accidentally select
4
an incorrect destination, press [
] (Clear) and then press another one-touch key.
• When specified by one-touch keys or coded dialing codes, a screen for confirming
the destination may appear. After confirmation, press [OK] to start sending a fax.
Send: Press Start
Destinations: 001
User01 01234567
RX Mode: Auto
Resolution: 200 X 1...
Press [
] (Start).
5
Using the Coded Dialing Codes
You can easily send faxes to a destination registered to a coded dialing code. You can send
faxes to multiple destinations at once, if a group is registered to a coded dialing code.
1
2
3
Press [
] (Coded Dial).
4
5
Enter the three-digit registration number (001 to 100) with the
alphanumeric keys.
• The destination number registered to the coded dialing code is displayed. If you
accidentally select an incorrect destination, press [
another dial code.
] (Clear) and then enter
• When specified by one-touch keys or coded dialing codes, a screen for confirming
the destination may appear. After confirmation, press [OK] to start sending a fax.
Send: Press Start
Destinations: 001
Canon 0123456789
RX Mode: Auto
Resolution: 200 X 1...
Enter coded dial no.
*
*001
Press [
] (Start) to start sending.
6
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Searching the Address Book
You can search a name registered to the address book.
1
2
3
Press [
] (Address Book).
4
5
Press [◄] or [►] to search for a recipient.
CANON 0123456789
GroupA 2 Destin...
User01 01234567...
Select <All> or an initial
in the recipient’s name.
All A-Z
Press [▲] or [ ] to highlight the desired recipient, and then press [OK].
▼
6
7
Press [
] (Start) to start sending.
Redialing
If you send faxes by entering the fax number manually, the last three destinations are stored
in the memory. You can send faxes to the stored destinations.
1
2
Press [
] (Redial/Pause).
3
4
Press [▲] or [▼] to highlight the destination, and then press [OK].
Redial
012XXXXXX
Press [
] (Start) to start sending.
5
• To automatically enter the last destination used, press [
When the dial tone sounds, press [ ] (Redial/Pause).
] (Hook).
• The destinations stored in the memory are deleted, if you restart the
machine.
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Sending a Fax to Multiple Destinations
(Sequential Broadcast)
You can send the same document to multiple recipients at once.
1
2
Specify the destination.
3
Press [▲] or [ ] to select the desired method for specifying destinations.
▼
4
<Address Book>
<Coded Dial>
Select a destination from the address book.
Enter the numbers registered in the coded dialing
codes.
<Specify Next
Destination (New)>
Enter the destination with the alphanumeric keys.
Specify destination.
01/01/2012 12:52AM
0123456789
Address Book
Coded Dial
Specify the destination, and then press [OK].
5
6
Repeat steps 4-5 to enter additional destinations as needed.
• <Specify Next Destination (New)> is available up to 10 destinations.
• To confirm or delete destinations, press [▲] or [ ] to highlight
▼
<Confirm/Edit Destination>, and then press [OK].
Press [
] (Start).
7
Sending a Fax to an International Destination
(Adding Pauses)
When sending faxes to international destinations, it is sometimes difficult to connect to a
recipient, due to the long distance that the signal must travel. You can insert a pause after
the international access code to reduce this problem.
1
2
Use the alphanumeric keys to enter the international access code.
• For details about international access codes, contact your telephone service provider.
3
Press [
] (Redial/Pause) to enter a pause.
4
• The letter <P> is displayed to indicate the pause.
• The default pause added before the number is two seconds. To change the pause
• To add another pause, press [
] (Redial/Pause) again.
Use the alphanumeric keys to enter the country code, area code, and fax
number.
5
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Press [
] (Redial/Pause), and then press [OK].
6
7
• A pause added to the end of the number is fixed at 10 seconds.
Press [
] (Start).
Calling a Recipient before Sending a Fax
In the following cases, follow the procedure below to send faxes:
• If you want to call a recipient before sending a fax
• If the recipient’s machine cannot receive a fax automatically
To use this function, you must connect the handset or an external telephone
to the machine. If they are not connected, use another telephone to make
sure the recipient to switch the fax mode to receive fax.
1
2
Lift the telephone receiver.
• A dial tone sounds.
3
Dial the recipient’s fax number.
4
Ask the recipient to allow his or her machine to receive faxes.
5
When you hear a beep, press [
telephone receiver.
] (Start), and then replace the
6
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Receive a Fax (Receive Mode)
Your machine provides multiple methods for automatically or manually receiving faxes. Select the receive mode that best suits
your needs.
You can see frequantely asked questions about the receive mode.
<Auto> mode
Do you want to
use a telephone
(voice call)?
No
Yes
<Answering Machine> mode
Do you want to
use an answering
machine?
Connect an answering
Yes
See “Using the
No
<FAX/TEL Auto Switch> mode
Do you want to
automatically
receive faxes?
Yes
See “Using the
Connect an external
telephone to the machine.
No
See “Using the
• For details about each mode, see “RX Mode” in the e-Manual.
• Depending on the connected telephone, you may not normally receive a fax. If you are using an external telephone
that has fax functions, disable the external telephone’s auto receive functions.
• If <RX Mode> is set to <Auto> or <FAX/TEL Auto Switch>, you can specify whether or not the external
telephone rings when receiving an incoming call. Also, you can specify the number of rings.
Press [
] (Menu) <Fax RX Settings> <RX Function Settings> <Incoming Ring>.
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Using the Machine for Fax Only
Set the fax receive mode to <Auto>.
1
Press [▲] or [ ] to highlight <RX Mode>, and then press [OK].
▼
2
3
Press [▲] or [ ] to highlight <Auto>, and then press [OK].
▼
RX Mode
Auto
Fax/Tel Auto Switch
Manual
Answering Machine
When a Fax or Call Comes In
When a fax comes in, the machine automatically begins receiving the fax after two rings.
If a voice call comes in, the caller will hear a fax tone.
To change the number of rings before the machine receives a fax, press
[
] (Menu) <Fax RX Settings> <RX Function Settings>
<Incoming Ring> <On>, and then specify the number of rings.
Using the Machine for Faxing and Phoning
Set the fax receive mode to <Fax/Tel Auto Switch>.
1
Press [▲] or [▼] to highlight <RX Mode>, and then press [OK].
2
Press [▲] or [▼] to highlight <Fax/Tel Auto Switch>, and then press [OK].
3
RX Mode
Auto
Fax/Tel Auto Switch
Manual
Answering Machine
Specify ring settings.
4
<Ring Start
Time>
Specify how long the machine will attempt to detect a fax tone
before the machine starts ringing (4-30 seconds).
<Incoming
Ring Time>
Specify how long the machine will ring during an incoming call
(15-300 seconds).
Specify how the machine should behave when an incoming call
is not answered:
• <End>: Disconnects the call.
• <RX>: Receives a fax.
<After Ring>
After you have specified the setting, press [▲] or [ ] to highlight
<Apply>, and then press [OK].
▼
5
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When a Fax or Call Comes In
The machine automatically detects whether the call is a fax or voice call after two rings.
If the call is a fax, the machine starts receiving the fax. If the call is a voice call, the machine
rings until it is answered or the caller hangs up.
Using the Answering Machine
Set the fax receive mode to <Answering Machine>.
1
Press [▲] or [ ] to highlight <RX Mode>, and then press [OK].
▼
2
3
Press [▲] or [ ] to highlight <Answering Machine>, and then press [OK].
▼
RX Mode
Auto
Fax/Tel Auto Switch
Manual
Answering Machine
When a Fax or Call Comes In
The connected answering machine answers the call, and if the call is a fax, the machine
starts receiving the fax. If the call is a voice call, the answering machine answers and records
the caller’s message.
Before use the answering machine, set the number of rings before the
answering machine activates to at least two, and then record a greeting.
Using the Machine Primarily for Phoning
Set the fax receive mode to <Manual>.
1
Press [▲] or [▼] to highlight <RX Mode>, and then press [OK].
2
Press [▲] or [▼] to highlight <Manual>, and then press [OK].
3
RX Mode
Auto
Fax/Tel Auto Switch
Manual
Answering Machine
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When a Fax or Call Comes In
The machine continuously rings in Manual mode. Pick up the receiver of the external
telephone to answer the call. If the call is a fax, you will hear a beep. See “Receiving Faxes in
Manual Mode,” to manually switch to receive mode.
Receiving Faxes in Manual Mode
If you hear a beep when you answer a call in manual mode, the call is a fax. Follow the
procedure below to manually switch to receive mode.
2
5
If you hear a beep when you answer the call, press [
(Remote RX ID).
] and [
]
1
2
Hang up the receiver.
To change the remote RX ID, press [
] (Menu) <Fax RX Settings>
<RX Function Settings> <Remote RX> <On>, and then specify a
remote RX ID.
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Receive a Fax from Memory
If a fax is stored in memory, you can view the sender of the received fax and print or forward
the fax.
Switching to Memory Lock Mode
Press [
] (Menu).
1
2
3
Press [▲] or [▼] to highlight <System Settings>, and then press [OK].
Press [▲] or [▼] to highlight <Communication Management Settings>,
and then press [OK].
Press [▲] or [▼] to highlight <Memory Lock Settings>, and then press
[OK].
4
Press [▲] or [▼] to highlight <On>, and then press [OK].
5
6
Set the details as needed.
Register a seven-digit PIN to protect the memory lock
settings.
<Memory Lock
PIN>
You can use numbers between "0" and "9," but
cannot register consecutive digits that consist of
only "0" as a PIN.
Set the RX Result Report to print automatically when faxes
are received into the memory.
• <Off>: Do not print the RX Result Report.
• <On>: Print the RX Result Report.
<Report Print>
To use this feature, you must also activate the
<RX Result Report> item:
[
] (Report) <Report Settings>
<RX Result Report>
The default setting is <Off>.
Set this feature to receive faxes into the memory only for a
specified time. When the preset time starts, the machine is
switched to receive fax into the memory. When the preset
time ends, faxes stored in the memory are automatically
printed and the memory receiving feature is deactivated.
<Memory Lock
Time>
After you have specified the setting, press [▲] or [▼] to highlight
<Apply>, and then press [OK].
7
8
Press [
] (Menu) to close the screen.
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Viewing and Canceling Received Fax Documents
You can view the sender of the fax stored in memory. You can also delete unnecessary faxes
or forward them to other destinations.
Press [
] (Status Monitor/Cancel).
1
2
Press [▲] or [ ] to highlight <Fax Job Status/History>, and then press
[OK].
▼
Press [▲] or [ ] to highlight <RX Job Status>, and then press [OK].
▼
3
4
Press [▲] or [ ] to highlight a job to be checked or deleted, and then
▼
press [OK].
View the detailed information.
5
• You can press [
] (Status Monitor/Cancel) to close the screen.
Details
<Delete>
<Forward>
Job Number: 5004
Status: Waiting to ...
• To delete the fax job, press [▲] or [ ] to highlight <Delete>, press [◄] or [►] to
▼
highlight <Yes>, and then press [OK].
• To forward the fax, press [▲] or [ ] to highlight <Forward>, specify destination,
▼
and then press [OK].
Printing Received Fax Documents
When the memory receiving is deactivated, all faxes stored in the memory are automatically
printed.
The machine does not support the function to select fax documents to
print. Delete the unnecessary documents first.
IMPORTANT
Press [
] (Menu).
1
2
3
Press [▲] or [ ] to highlight <System Settings>, and then press [OK].
▼
Press [▲] or [ ] to highlight <Communication Management Settings>,
and then press [OK].
▼
Press [▲] or [ ] to highlight <Memory Lock Settings>, and then press
[OK].
▼
4
5
6
Press [▲] or [ ] to highlight <Off>, and then press [OK].
▼
• All faxes stored in the memory are printed.
Press [
] (Menu) to close the screen.
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View and Cancel a Fax Job
You can view or cancel fax jobs that are waiting or in progress.
Press [
] (Status Monitor/Cancel).
1
2
Press [▲] or [ ] to highlight <Fax Job Status/History>, and then press
[OK].
▼
Press [▲] or [ ] to highlight <TX Job Status> or <RX Job Status>, and
then press [OK].
▼
3
4
View or cancel the job status.
• Press [▲] or [ ] to view the fax job status.
▼
• Press [OK] to view the detailed information.
• To cancel the job, in <TX Job Status>, press [▲] or [ ] to select <Cancel>.
▼
• To delete or forward the job, in <RX Job Status>, press [▲] or [ ] to select
▼
Press [
] (Status Monitor/Cancel) to close the screen.
5
Change the Fax Settings
You can change the fax settings for sending and receiving to suit your needs.
Changing Fax Sending Settings
Press [
] (Menu).
1
2
3
Press [▲] or [ ] to highlight <Fax TX Settings>, and then press [OK].
▼
Press [▲] or [ ] to highlight <Basic Settings> or <TX Function Settings>,
and then press [OK].
▼
Press [▲] or [▼] to highlight the desired item, and then press [OK].
4
Basic Settings
TX Function Settings
Change Defaults
ECM TX
Register Unit Name
Register Unit Telep...
Select Line Type
Pause Time
Public Line Connect...
Auto Redial
Specify the setting values, and then press [OK].
5
6
Press [
] (Menu) to close the screen.
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Settings for Sending Faxes
Options
Bold: Default settings
Settings
Details
Register your machine name (the name of company or the
user) or a fax number for the machine.
The name and number that you register will appear at the top
of the fax.
<Register Unit
Telephone Number>
<Register Unit Name>
If you cannot send a fax, change the line type.
Pulse
Tone
<Select Line Type>
If you are not sure about your telephone line
type, contact your local telephone company.
If you cannot make a call or do not hear a ring tone when
the fax receive mode is set to <Fax/Tel Auto Switch> and
an external telephone is connected, change this setting to
<Adapter 1> or <Adapter 2>.
Direct
Adapter 1
Adapter 2
<Public Line
Connection>
Off
On
Specify whether or not to sound an alarm when the handset
of the external telephone is left unhooked at the end of a fax
communication.
<Off-Hook Alarm>
- Off-Hook Alarm Volume:
1 to 5
<Change Defaults>
<ECM TX>
You can specify frequently used settings as the default.
The Error Correction Mode (ECM) automatically detects and
corrects errors during fax communication. Using the ECM
function can diminish send errors even over poor connections.
Off
On
Specify the length of pauses added to fax destination
numbers.
<Pause Time>
1 to 2 to 15 (seconds)
Off
On
Set auto redialing to automatically reattempt to connect to
a destination if the line is busy or an error occurs. You can
also specify the how many times to redial a number and the
interval between attempts.
- Redial Times: 1 to 2 to 10
(times)
- Redial Interval: 2 to 99
(minutes)
<Auto Redial>
- Redial When Err Occurs: Off,
On
Specify whether or not to include the sender ID at the top of
recipient’s faxes. Information such as your fax number and
name is included, enabling the recipient to recognize the
sender.
Off
On
Fax/Telephone Number
<Sender ID>
(FAX No.)
- Print Location: On Image,
Above Image
Sender Name
Page Number
Sending Date/Time
(Unit Name)
- Mark No. as TEL/FAX: FAX, TEL
01/01/2012 02:07 PM FAX
123XXXXXXX
CANON
P.0001
Telephone Number
Mark
Off
On
<Check Dial Tone Before
Sending>
When sending a fax, you can specify whether or not to verify
the dial tone before dialing.
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Restricting Fax Sending Functions
Press [
] (Menu).
1
2
3
4
Press [▲] or [ ] to highlight <System Settings>, and then press [OK].
▼
Press [▲] or [ ] to highlight <Restrict TX Function>, and then press [OK].
▼
Press [▲] or [ ] to highlight the desired item, and then press [OK].
▼
Restrict TX Function
Address Book PIN
Restrict New Destin...
Allow Fax Driver TX
Restrict Sending Fr...
Specify the setting values, and then press [OK].
5
6
Press [
] (Menu) to close the Menu screen.
Settings for Restricting Fax Sending
Options
Bold: Default settings
Settings
Details
Specify a PIN to protect the address book. The PIN will be
required to register, edit, or delete destinations.
<Address Book PIN>
Restrict the destinations that can be specified to pre-registered
one-touch keys or coded dialing codes. Restricting destinations
will prevent the following operations:
Off
On
• Specifying a destination with the numeric keys
• Registering new destinations to the address book, one-touch
keys, or coded dialing codes
<Restrict New
Destinations>
• Changing destinations that are registered to the address
book, one-touch keys, or coded dialing codes
Off
On
Specify whether or not to allow faxes to be sent via a
computer’s fax driver.
<Allow Fax Driver TX>
Off
On
<Restrict Sending From
History>
Specify whether or not to restrict sending faxes from history by
pressing [
] (Redial/Pause).
Specify whether or not to require a confirmation before
sending a fax. If you activate this feature, you must re-enter the
fax number before sending a fax.
Off
On
<Fax No. Confirmation
Re-Entry>
Off
On
<One-Touch/Coded Dial
TX Confirmation>
Select whether or not to require confirmation when specifying
a destination by the one-touch key or coded dialing code.
Specify whether or not to restrict faxes to multiple recipients.
If <Confirm Sequential Broadcast> is selected, a
confirmation screen is displayed when you send a fax to
multiple recipients. If <Reject Sequential Broadcast> is
selected, you cannot send a fax to multiple recipients.
Off
<Restrict Sequential
Broadcast>
Confirm Sequential
Broadcast
Reject Sequential Broadcast
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Changing Fax RX Settings
Press [
] (Menu).
1
2
3
4
Press [▲] or [ ] to highlight <Fax RX Settings>, and then press [OK].
▼
Press [▲] or [ ] to highlight <RX Function Settings> or <RX Print Settings>, and then press [OK].
▼
Press [▲] or [ ] to highlight the desired item, and then press [OK].
▼
RX Function Settings
ECM RX
Incoming Ring
Remote RX
RX Print Settings
2-Sided Printing
Reduce RX Size
RX Page Footer
Switch to Auto RX
Continue Print. When...
Specify the setting values, and then press [OK].
5
6
Press [
] (Menu) to close the screen.
Settings for Receiving Faxes
Options
Bold: Default settings
Settings
Details
The Error Correction Mode (ECM) automatically detects
and corrects errors during fax communication. Using the
ECM function can diminish receive errors even over poor
connections.
Off
On
<ECM RX>
Specify whether or not the external telephone will ring during
an incoming call if <RX Mode> is set to <Auto> or
<Fax/Tel Auto Switch>.
After the external telephone rings for specified times, the
machine automatically starts receiving the fax, if the call is a fax.
If the call is a voice call, the machine rings only when
<RX Mode> is set to <Fax/Tel Auto Switch>.
Off
On
<Incoming Ring>
- Ring Times: 1 to 2 to 99
(times)
Specify whether or not to remotely instruct the machine to
switch to fax mode when an external telephone is connected.
To send the instruction to the machine, you must dial the
remote RX ID from the external telephone. You can also specify
a remote RX ID.
Off
On
<Remote RX>
- Remote RX ID: 00 to 25 to 99
2
5
Off
On
Specify how long an incoming call should ring before the
machine automatically switches to fax mode. This option is
available when the receive mode is set to <Manual>.
<Switch to Auto RX>
<2-Sided Printing*>
- Ring Time till Auto RX: 1 to 15
to 99 (seconds)
Off
On
Specify whether or not to print documents on both sides of the
paper.
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Options
Bold: Default settings
Settings
Details
Set to scale images automatically so they fit the selected paper
size or to reduce the image according to the specified ratio.
Off
On
- Reduction Ratio: Auto, 97%,
95%, 90%, 75%
<Reduce RX Size>
- Reduction Direction: Vertical/
Horizontal, Vertical Only
Specify whether or not to print a received date, day of the
week, time, number, and page number at the bottom of the
page when printing received faxes.
Off
On
<RX Page Footer>
01/01/2012 SAT 02:07 PM [TX/RX NO 5001] P.0001
Off
On
<Continue Print. When
Toner Is Nearly Out>
Specify whether or not to continue printing received faxes
when the toner is nearly out.
* MF4890dw/MF4880dw only
Changing Communication Management Settings
Press [
] (Menu).
1
2
3
4
Press [▲] or [ ] to highlight <System Settings>, and then press [OK].
▼
Press [▲] or [ ] to highlight <Communication Management Settings>, and then press [OK].
▼
Press [▲] or [ ] to highlight the desired item, and then press [OK].
• If you select <Fax Settings>, you can select a sub-item.
▼
Communication Mgt. Set
Fax Settings
Memory Lock Settings
Specify the setting values, and then press [OK].
5
6
Press [
] (Menu) to close the screen.
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Communication Management Settings
Options
Settings
Details
Bold: Default settings
33600 bps
14400 bps
<TX Start Speed>
<RX Start Speed>
9600 bps
7200 bps
4800 bps
2400 bps
Change the transmission or receiving start speed if you
have difficulty sending or receiving faxes.
Off
On
Generally, received documents are immediately printed.
However, you can specify whether or not to store
received faxes in memory before printing. You can then
print the stored faxes at any time or delete them without
printing to save paper.
<Memory Lock
Settings>
- Memory Lock PIN: Seven-digit number
- Report Print: Off, On
- Memory Lock Time: Off, On
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Memo
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Understand the Scanning Method
Various scanning methods are provided.
Scan a Document with the Operation
You can use the operation panel to scan an image, and
then send the image to a computer.
Connect your
the machine.
Baasic
Metthod
Scan a Document with the MF Toolbox
You can set the various scan settings with the MF
Toolbox.
Sccaanniinngg wwith
Dettaaiiledd SSccaan
Settttiinnggs
(Use a driver from a
computer)
Connect your
computer to the
machine, and
install MF driver
and MF Toolbox
on the computer.
Scan a Document with the Scanner Driver
You can set the various scan settings with the scanner
driver (ScanGear MF Window).
Scan a Document using WIA driver
For more details, see [Scanning] [Scanning Using the
WIA Driver (Window XP/Vista/7 Only)] in the e-Manual.
Scan a Document using a TWAIN driver
For more details, see [Scanning] [Scanning an Image
from an Application] in the e-Manual.
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Scan a Document with the Operation Panel
You can scan a document using the Scan mode.
Make sure that a computer and the machine are connected (See the
Starter Guide).
1
2
3
Press [▲] or [ ] to highlight <Computer>, and then press [OK].
▼
4
Select the scan type.
Computer
Remote Scanner
Press [▲] or [ ] to specify a destination, and then press [OK].
• When multiple computers are connected, the computer connected by a USB cable
▼
5
is listed on the top.
Specify destination.
USER01
Press [▲] or [ ] to specify the scan settings.
▼
6
• Scan the document in color (300 dpi), and then save as a
PDF file.
<Color Scan>
• PDF settings: Searchable/Compact
Scan the document in black and white (300 dpi), and then
save as a TIFF file.
<B&W Scan>
<Custom 1>
Scan the document in color (300 dpi), and then save as a
JPEG/Exif file.
• Scan the document in color (300 dpi), and then save as a
PDF file.
<Custom 2>
• PDF settings: Searchable/Standard
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Press [OK] to start scanning.
7
When placing your
Scanning operation starts.
documents in the feeder
1. To continuously scan the document, press [▲] or
[▼] to highlight <Scan Next Original>, and then
press [OK].
2. press [▲] or [▼] to highlight <Store and Finish>,
and then press [OK].
When placing your
documents on the
platen glass
• When scanning is complete, the folder that contains the scanned images is opened
on the screen of the computer.
Canceling Scan Jobs
Press [
] (Stop) twice.
* It is valid when only one job is processing or waiting.
Default Folder for Saving Scanned Images
By default, a new folder named after the date you scanned is created in the [Pictures] folder.
(For Windows XP, the folder is created in the [My Pictures] folder in [My Documents].)
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Scanning a Document Using a Shortcut Key
You can perform a scan easily by registering destinations and frequently used settings in
shortcut keys in advance.
Registering a Shortcut Key
Press [
] (Menu).
1
2
3
Press [▲] or [ ] to highlight <Scan Settings>, and then press [OK].
▼
Press [▲] or [ ] to highlight <Shortcut Key Settings>, and then press
[OK].
▼
Press [▲] or [ ] to highlight <Register>, and then press [OK].
• To confirm the destination registered in the shortcut key, select
▼
4
<Confirm Destination>.
Shortcut Key Settings
Register
Confirm Destination
Press [▲] or [ ] to highlight the shortcut key that you want to register,
and then press [OK].
▼
5
Press [▲] or [ ] to highlight the connection method, and then press [OK].
▼
6
7
Press [▲] or [ ] to highlight the scan settings, and then press [OK].
▼
• Scan the document in color (300 dpi), and then save as a
PDF file.
<Color Scan>
• PDF settings: Searchable/Compact
Scan the document in black and white (300 dpi), and then
save as a TIFF file.
<B&W Scan>
<Custom 1>
Scan the document in color (300 dpi), and then save as a
JPEG/Exif file.
• Scan the document in color (300 dpi), and then save as a
PDF file.
<Custom 2>
• PDF settings: Searchable/Compact
Press [
] (Menu) to close the screen.
8
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Performing a Scan Using a Shortcut Key
Make sure that the computer and the machine is connected (See the
Starter Guide).
1
2
3
4
Press [
] (Scan>PC1) or [
] (Scan>PC2) into which the desired
destination is registered.
When placing your
documents in the feeder
Scanning operation starts.
1. To continuously scan the document, press [▲] or
[▼] to highlight <Scan Next Original>, and then
press [OK].
2. press [▲] or [▼] to highlight <Store and Finish>,
and then press [OK].
When placing your
documents on the
platen glass
Scanning operation starts.
Scan a Document with the MF Toolbox
You can specify various scan settings if you select <Remote Scanner> from the operation
panel, and then open the MF Toolbox.
• Use the feeder for a higher scan quality.
1
2
Press [▲] or [ ] to highlight <Remote Scanner>, and then press [OK].
▼
3
Select the scan type.
Computer
Remote Scanner
From your computer, double-click the [Canon MF Toolbox 4.9] icon.
4
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When the MF Toolbox appears, click the desired scan mode button.
5
• The scan preset for an e-mail attachment is displayed.
[Mail]
[OCR]
[Save]
[PDF]
• The scanned document will be attached to a new message
in your e-mail application.
• The scan preset for the OCR (Optical Character Reader) is
displayed.
• The scanned document will be read by your OCR software.
• The scan preset for a high quality scanning is displayed.
• The scanned document will be saved in the default folder
or in a destination that you specify.
• The scan preset for the multiple page searchable PDF is
displayed.
• The scanned document will be saved as a PDF file.
[Color Scan]
[B&W Scan]
[Custom 1]
[Custom 2]
• The custom setting is displayed.
• The scanned document will be saved in a destination that
you specify and opened in the registered application.
When the scan setting window appears, specify the scan settings as
6
7
Click [OK] to start scanning.
• When scanning is complete, the folder in which the scanned document is saved is
opened automatically.
• The scanned document will be opened in the registered application.
When scanning is complete, click [
] to close the MF Toolbox.
8
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Configuring Scan Settings Using the MF Toolbox
This section describes the layout and features of each setting dialog box of the MF Toolbox.
For more details, see [Scanning] → [Using the MF Toolbox] in the
e-Manual.
• Set the location of a document to
be scanned.
• [Auto Mode] that detects
the source automatically is
recommended.
Example: When [Mail] or [PDF] menu is selected in MF Toolbox
Set the size of the document to
be scanned.
• Set the color mode.
• This setting is not available when
scanning using the [Color Scan]
or [B&W Scan] button.
• Set the scanning resolution.
• If you select a higher resolution,
the image quality becomes higher,
and the file size becomes bigger.
• Set the file name, file type, and
location to be saved for the
scanned image.
• Manually set the location to save
the scanned image by clicking
[Browse].
• Select to specify the format or
location to save the scanned
image after scanning.
Reset the configured settings to the
default values.
Scanning
starts.
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• Select to specify the scan settings using the
• When [Start] is clicked with this check box
selected, the [ScanGear MF] dialog box
appears.
• This check box is not available when you scan
using the [OCR] button.
Set the orientation of the document.
Set the PDF file type to save the scanned
image.
PDF (Single Creates a single-page
Page)
PDF file.
PDF
(Multiple
Pages)
Save all scanned
images as a single PDF
fi le .
• Add the scanned
image to the last
page of an existing
PDF file.
• Click [Browse] on
[Save Scanned
Image to] to select a
PDF file to add.
PDF (Add
Pages)
If you selected PDF as the file type, you
can create a searchable PDF. Also, you
can set the compression ratio.
• Set an application to display the scanned image.
• Click [Set] to select an application or drag and drop the
application icon.
• Click [Delete] to save the file without using the applications.
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Scan a Document with the Scanner Driver
If you use the scanner driver window (ScanGear MF Window), you can use various features
and scan only the necessary part with the preview function.
1
2
Press [▲] or [ ] to highlight <Remote Scanner>, and then press [OK].
▼
3
4
5
From your computer, double-click the [Canon MF Toolbox 4.9] icon.
When the MF Toolbox appears, click the desired scan mode button.
• You may not use the ScanGear MF when using the [OCR] mode.
When the scan setting window appears, select the [Display the Scanner
Driver] check box, and then click [Start].
6
7
Select [Preview] on the scanner driver dialog box, and then specify
settings as needed.
Crops the borders detected in the preview image.
Deletes the selected cropping frames.
Rotates the image 90 degrees to the left.
Rotates the image 90 degrees to the right.
Specify various
scanner settings
on each tab.
You can preview the
image applied to the
scan setting values.
Click [Scan] to start scanning.
• When scanning is complete, the folder in which the scanned document is saved
opens automatically.
• If an application is specified, the scanned document will be opened in the
application.
8
9
When scanning is complete, click [
] to close the MF Toolbox.
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Clean the Machine
Clean the exterior and interior of the machine, feeder, and the fixing unit periodically.
Cleaning the Exterior and Interior
Clean the exterior and interior of the machine to prevent toner powder and paper dust
from accumulating inside.
For safety, be sure to turn OFF the machine and disconnect all cables from
IMPORTANT
the machine before cleaning the machine. When you finish cleaning the
machine, wait for it to dry completely before reconnecting the power cord,
and then turn ON the power.
Cleaning the Exterior
Turn OFF the machine and disconnect all the cables from the machine.
Remove any documents from the platen glass or feeder.
1
2
3
Clean the exterior of the machine and ventilation slots with a soft, well
wrung-out cloth dampened with water or a mild detergent that has been
diluted with water.
Wait for the printer to dry completely.
4
5
Reconnect all the cables, and then turn ON the power.
Cleaning the Interior
Turn OFF the machine and disconnect all the cables from the machine.
Remove any documents from the platen glass or feeder.
1
2
3
Lift the scanning platform, open the toner cover, and then remove the
toner cartridge.
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Remove any toner or paper debris from the interior of the machine, with
a soft, dry cloth that is clean and lint-free.
4
Insert the toner cartridge.
5
6
7
Close the toner cover, and then lower the scanning platform.
Reconnect all the cables, and then turn ON the power.
CAUTION
When closing the scanning platform:
Be careful not to get your fingers caught.
Do not touch the fixing unit (A).
Touching the fixing unit (A) may cause
burns as it becomes very hot during use.
If you get toner on your hands or
clothing:
（A）
If toner gets on your hands or clothing,
wash them immediately with cold water.
Washing with warm water makes it
impossible to remove the toner stains.
Cleaning the Fixing Unit
Clean the fixing unit when black streaks appear on printed pages.
Press [
] (Menu).
1
2
Press [▲] or [ ] to highlight <Adjustment/Maintenance>, and then press
[OK].
▼
Press [▲] or [ ] to highlight <Clean Fixing Unit>, and then press [OK].
▼
3
4
Load Letter size plain paper in the multi-purpose tray, and then press
[OK].
• The cleaning process begins. Cleaning takes approximately 90 seconds.
When the cleaning is complete, press [
] (Menu) to close the screen.
5
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Cleaning the Platen Glass and Feeder
If a scanned image has unexpected specks, clean the platen glass and feeder.
Cleaning the Platen Glass
Turn OFF the machine and disconnect all the cables from the machine.
1
Remove any documents from the platen glass.
2
Open the feeder.
3
Clean the platen glass with a soft, dry cloth.
4
Close the feeder.
5
Reconnect all the cables, and then turn ON the power.
6
Cleaning the Feeder
Turn OFF the machine and disconnect all the cables from the machine.
1
Remove any documents from the feeder.
2
Open the feeder cover, clean the rollers with a well wrung-out cloth
dampened with water, and then wipe them with a soft and dry cloth.
3
MF4880dw/
MF4770n
MF4890dw
When cleaning the machine, do not use tissue paper, paper towels, or
similar materials for cleaning. They can generate static electricity.
Close the feeder cover.
4
5
Reconnect all the cables, and then turn ON the power.
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Check and Replace Toner Cartridges
Toner cartridges are consumable products. When the toner has almost run out, a message
appears in the display and streaks may appear on printed pages. Check the toner level, and
replace the toner cartridge if necessary.
Toner is nearly out.
Prepare toner
cartridge.
+
+
Density: 0
Density: 0
-
-
OR
Original Type: Text...
Original Type: Text...
2-Sided: Off
2-Sided: Off
Check the toner level, as needed. See the bottom of this page.
Gently shake the toner cartridge 5-6 times to
When <Toner is nearly out.> message still
appears in display, or print result is not improved,
When the <Toner is nearly out.> message appears on the display, the
incoming faxes will be stored in the memory without printing. You can also
set to print the received faxes, however, the printed documents may be light
or blurred.
Press [
] (Menu) <Fax RX Settings> <RX Print Settings>
<Continue Print. When Toner Is Nearly Out> <On>, and then press
[OK].
Checking the Toner Level
Press [
] (Status Monitor/Cancel).
1
2
3
4
Press [▲] or [▼] to highlight <Device Status>, and then press [OK].
Press [▲] or [▼] to highlight <Remaining Toner>, and then press [OK].
Check the toner level.
• The toner level will appear as <OK>, <Low>, or <Nearly Out>.
Press [
] (Status Monitor/Cancel) to close the screen.
5
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Conserving the Toner to Extend the Life of
Toner Cartridges
If you redistribute the toner, you may be able to print for some time until the toner runs out.
Lift the scanning platform, open the toner cover, and then remove the
toner cartridge.
1
Gently shake the toner cartridge 5-6 times to evenly distribute the toner.
2
CAUTION
If toner gets on your
hands or clothing, wash
them immediately
with cold water. Do not
wash with warm water,
as it sets the toner and
makes it impossible
to remove the toner
stains.
Insert the toner cartridge.
3
Close the toner cover, and then lower the scanning platform.
4
Replacing the Toner Cartridge
You can purchase replacement toner cartridges from your local authorized Canon dealer.
Supported genuine Canon toner cartridge:
Canon Cartridge 128 Starter
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Open the operation panel and the toner cover, and then remove the
toner cartridge.
1
2
Prepare a new toner cartridge.
• Store the protective bag. It is required when you remove the toner cartridge for
printer maintenance or other purposes.
Shake the toner cartridge 5-6
times to evenly distribute the
toner.
Place the toner cartridge on a
flat surface, remove the tab, and
carefully pull the sealing tape
completely out (20” (50 cm)).
When pulling out the sealing tape:
• Do not pull the sealing tape at an angle or up and down. If the tape
IMPORTANT
breaks, it may not be pulled out completely.
• Even if the sealing tape stops at midpoint, pull it out of the toner
cartridge completely.
• If any tape remains in the toner cartridge, this may result in poor print
quality. If you are using the Fax, please note that you can only print
the received data once, because the received data is deleted once it
is printed.
• Dispose of the packing materials according to local regulations.
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Insert the toner cartridge.
3
4
Close the toner cover, and then lower the scanning platform.
WARNING
Do not dispose of a used toner cartridge in open flames.
This may cause the toner remaining inside the cartridge to ignite, resulting in burns
or a fire.
When cleaning up spilled or scattered toner:
If you accidentally spill or scatter toner, carefully gather the toner particles together
or wipe them up with a soft, damp cloth in a way that prevents inhalation.
Never use a vacuum cleaner that does not have safeguards against dust explosions
to clean up spilled toner. Doing so may cause a malfunction in the vacuum cleaner,
or result in a dust explosion due to static discharge.
CAUTION
If you get toner on your hands or clothing:
Wash them immediately with cold water. Washing with warm water sets the toner,
making it impossible to remove the toner stains.
Do not allow the toner to scatter.
Do not pull out the sealing tape forcefully or stop before it is removed, as this
may cause toner to spill out. If toner gets into your eyes or mouth, flush them
immediately with cold water and immediately consult a physician.
• Follow all local and federal regulations when disposing of the sealing tape
removed from the new toner cartridge.
• For more details about handling toner cartridges, see [Handling Toner
Cartridges] in the e-Manual.
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Manage Using the Report and List Functions
Print out reports or lists to view communication status, address book information, or
settings, for monitoring the machine.
Press [
] (Report).
1
2
3
Press [▲] or [▼] to highlight <Print Report Lists>, and then press [OK].
Press [▲] or [ ] to highlight a report or list, and then press [OK].
▼
Numbers that are registered in the address book (coded
<Address Book List>
dialing codes, one-touch keys, and groups)
<User Data List>
Information about the machine and settings
Fax communication history
<Communication
Management
Report>
Follow the on-screen instructions to print the report or list.
4
5
Press [
] (Report) to close the screen.
• To set the report not to be printed automatically, If an error occurs while
sending or receiving faxes, report is printed automatically. Confirm the error
Job No.
Address
Name
0123
0123456789
name
Start Time
Call Length
Sheets
01/01 02:07 AM
01'15
1
Result
NG
#018
Busy/No Signal
Error code
• To change when to print the send or receive result report, or
communication management list, select <Report Settings> at the step
2 above. For details, see [Basic Operation] [Printing the Report
Automatically] in the e-Manual.
• Report and list printouts are limited to 10 pages.
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Configure Settings Using the Remote UI
If the machine is connected to a network, you can monitor and configure the machine from
the computer using the Remote UI.
Configure the network settings for the machine (See the Starter Guide)
• Set the machine used on a TCP/IP network, and then connect the machine and a
1
computer to a network router or hub.
Start the web browser, enter “http://<the IP address of the machine>/” in
the address filed, and then press [Enter] key on your keyboard.
• Input Example: http://192.168.0.215/
2
Log on to the Remote UI.
3
[System Manager
Mode]
You can use and configure all features and settings of
the Remote UI.
You can check device status, confirm settings, and view
jobs. You can also enter a user name to handle jobs with
a matching user name.
[End-User Mode]
When the setting screen is displayed, select the desired menu.
• For more details, see [Setting and Managing from Computer] in the e-Manual.
4
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Clear Jams
When <Paper jam.> appears on the display, a paper jam has occurred in the feeder or
inside the machine. To remove the jammed document or paper, follow the instructions on
the display.
Paper jam.
Press [ ] to
display steps.
WARNING
When removing jammed documents or paper:
Use caution to avoid paper cuts.
When removing jammed paper or inspecting the inside of the machine:
Do not allow necklaces, bracelets, or other metal objects to touch the inside of the
machine, as this may result in burns or electrical shock.
CAUTION
If loose toner comes into contact with your skin or clothing:
Wash with cold water. Do not wash with warm water, as this will set the toner and
cause it to stain your skin or clothing.
When removing jammed documents or paper:
If paper is jammed, remove it carefully so that no pieces of paper remain inside the
machine according to the displayed message. Also, do not put your hand in an
area other than indicated areas, as this may result in personal injuries or burns.
If the jammed paper is torn:
Remove all torn pieces to avoid further jams.
IMPORTANT
If repeated paper jams occur:
Do the following:
• Make sure that the following packing material is completely
removed.
This part (a plastic part
attached to the end of paper)
is also a packing material. Be
sure to remove it.
• Fan the paper stack and tap the edge on a flat surface to align the
paper before loading it into the machine.
• Make sure that you have removed all scraps of paper from the inside
of the machine.
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Clearing Document Jams in the Feeder
After removing any documents placed in the feeder, follow the procedure below to remove
jammed documents.
MF4890dw
Open the feeder cover and lift the lock release lever.
1
Remove any jammed document by pulling it gently.
2
Hold the green grip, and then open the inner cover.
3
Remove any jammed document by pulling it gently.
4
Close the inner cover.
5
Replace the release lever and close the feeder cover.
6
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MF4880dw/MF4770n
Open the feeder cover.
1
Remove any jammed document by pulling it gently.
2
Close the feeder cover.
3
Clearing Paper Jams Inside the Machine
Follow the procedure below to remove jammed paper.
Check and remove the jammed paper inside the machine.
Step
1
Lift the scanning platform, and then open the toner cover.
1
Remove the toner cartridge.
2
Remove any jammed paper by pulling it gently.
3
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Push up the green colored part (A), and then pull the paper exit guide (B)
to open.
4
5
(A)
(B)
Remove any jammed paper by pulling it gently.
Lift the paper exit guide, and then firmly close it.
• Ensure that each end of the paper exit guide is closed.
6
7
Gently pull any jammed paper downward from between the fixing unit
(A) and roller (B) until the leading edge emerges from the machine.
(A)
(B)
When the leading edge emerges, hold both sides of the jammed paper
and carefully pull it out.
8
9
Insert the toner cartridge, close the toner cover, and then lower the
scanning platform.
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CAUTION
Do not touch the fixing unit (A).
Touching the fixing unit (A) may cause
burns as it becomes very hot during
use.
（A）
Do not touch the transfer roller (B).
Touching the transfer roller may
damage the machine.
（AB））
Check and remove the jammed paper in the paper cassette.
Step
1
2
Remove any jammed paper by pulling it gently.
Lift the dust cover, and then remove any paper loaded in the paper
cassette.
2
Remove any jammed paper by pulling it gently.
3
4
Reload paper into the paper cassette, and then lower the dust cover.
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Resolve a Displayed Message
This section describes some of messages related to the toner, memory, and paper.
For more details about other messages, see [Troubleshooting]
[Onscreen Messages] in the e-Manual.
Message
Action
<Prepare toner
cartridge.>
• The toner cartridge needs to be replaced soon. Prepare the replacement toner cartridge
• When the toner is evenly distributed inside the cartridge, it can be used for some time. If this
If this message is displayed while receiving a fax, the incoming fax will be stored in the
memory without being printed.
<Toner is nearly out.>
Reports may not be printed, even if they are set to be printed automatically.
• If there are any jobs waiting to be sent or printed, wait until the jobs are complete.
• Split the job into smaller subsets or reduce the scanning resolution and try to send them
<Memory is full.>
• Print pages successfully scanned or cancel the job.
• Split the job into smaller subsets or change the <Original Type>. Change the document
type in <Photo -> ... -> Text> order.
<Memory is full.
Scanning canceled.
Print?>
The toner cartridge needs to be replaced soon. Prepare the replacement toner cartridge. If
Canon genuine toner cartridge is not used, this message can appear.
We recommend Canon genuine toner cartridges as replacement toner cartridges.
<Check toner
cartridge.>
• When printing with the printer driver, verify that the paper size setting on the computer is
correct.
<Incorrect Size/Setting>
<No Paper: Drawer 1>
<No Paper: MP Tray>
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Resolve an Error Code
If an error occurs, a report that contains a 3-digit error code is printed. Locate the error code in the table and follow the
recommended actions to resolve the problem.
Job No.
Address
Name
0123
0123456789
name
Start Time
Call Length
Sheets
01/01 02:07 AM
01'15
1
Result
NG
#018
Busy/No Signal
Error code
Error Code
Cause
Action
#001
A document jam has occurred.
Remove the jammed document.
When sending a fax:
• Reduce the scanning resolution, and try to send the document
again.
When receiving a fax:
Transmission failed due to the high
volume of data.
#003
• Reduce the scanning resolution or ask the sender to divide the
document before sending it again.
Repeat the sending procedure from the beginning. Additionally,
ask the recipient to check the fax machine. When making an
overseas call, add a pause to the fax number.
A fax recipient did not respond
within 35 seconds.
The recipient may not be a Super
G3* fax machine.
Ask the recipient what type of fax machine is being used,
and then send the document to a Super G3 fax machine. If
the recipient does not have a Super G3 fax machine, send
the document again using a communication mode that is
compatible with the recipient’s fax machine.
#005
* G3 is one of international standards
for fax that standardized by ITU-T (ITU
Telecommunication Standardization
Sector), and is for an analog telephone
line.
The recipient’s machine has run out
of paper.
#012
#018
Ask the recipient to ensure that paper is loaded in their machine.
Wait a moment, and then try again. If you are still unable to send
the document, ask the recipient to verify that the fax machine is
ready to receive a fax.
You cannot send a fax because the
line is busy or disconnected.
The settings configured on the
recipient’s machine may not
incompatible with yours.
Verify that the recipient’s machine is ready to receive a fax, and
then try again.
Add a pause after the country code or in front of the fax number,
and then redial the number. If you want to send the document to
a recipient that is registered under a one-touch key, change the
settings for international sending in the detailed setting screen.
No pause was added to the fax
number when attempting an
international fax transmission.
The restriction needs to be canceled. Contact your administrator
for more information. For details, see [Security] [Restricting
Fax Sending from a Computer] in the e-Manual.
Sending faxes from a computer is
restricted.
#022
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Error Code
Cause
Action
The machine’s memory is full.
Print, send, or delete any documents stored in memory.
#037
The data size exceeds the machine’s Reduce the data resolution or change the file format to reduce
available memory.
the data size.
A user canceled a job that is
processing to be sent or received.
#099
#995
Try to send or receive the document again.
A document waiting to be sent or
received has been canceled by a
user.
Try to send or receive the document again.
Improve Output Quality
Follow the recommended actions for each symptom to improve the output quality.
If you cannot solve the problem with the following actions,
see [Troubleshooting] in the e-Manual.
Symptom
Example
Action
• Print a test page with new paper.
• Change the <Special Mode V> setting from the operation panel.
Paper curls.
• Print a test page with new paper.
Paper creases.
• Remove any foreign objects inside the machine.
• Change the <Special Mode V> setting from the operation panel.
• Print a test page with new paper.
Printing is uneven.
• Change the <Special Mode J> setting from the operation panel.
• Print a test page with new paper.
White specks appear.
• If printing high-contrast documents from a computer, open the
printer driver and select [Finishing] [Advanced Settings]
[Special Print Mode] [Special Settings 2] to adjust the density.
• Print a test page with new paper.
• Change the <Special Mode K> setting from the operation panel.
The toner adheres to
the hand.
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Symptom
Example
Action
• Print a test page with new paper.
• If the machine is not in use for a long time after the toner cartridge
has been replaced, change the <Special Mode B> settings from
the operation panel.
The printed paper has
vertical streaks.
• When copying, change the <Special Mode Z> settings from the
operation panel.
• When faxing, change the <Special Mode Z> and
<Special Mode C> settings from the operation panel.
• When printing from a computer, change the <Special Mode D>
settings from the operation panel, or change the [Special Print
Adjustment] settings from the printer driver.
Smudge marks of
spattering toner
appear around the
text or as patterns.
• Change the <Special Mode U> settings from the operation panel.
• If the machine is exposed to direct sunlight or strong light, move the
machine to another location.
The overall print result
is dark.
The bottom edge of
paper has smudge
marks.
Provide a margin around the data.
Provide a margin around the data.
A portion of the page
is not printed.
If printing a bar code from a computer, open the printer driver and
select [Finishing] [Advanced Settings] [Special Print Mode]
[Special Settings 1] to change the printing preferences.
Printed bar codes
cannot be scanned.
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Resolve a Problem
Follow the procedures below to resolve your problem.
Verify that the Error indicator is not
on or blinking.
• Make sure that paper is loaded properly
WARNING
If the machine makes strange noises or emits
smoke or odors:
Turn OFF the power immediately, disconnect the
power cord, and contact the Canon Customer Care
Center. Do not attempt to disassemble or repair the
machine yourself.
• Turn OFF the power, wait for more than
10 seconds, and then turn it ON again.
If you attempt to repair the machine by
IMPORTANT
yourself, it may void the limited warranty.
Verify that no message appears on
the display.
• If a message appears, resolve the problem
Verify that the cables are connected
1
properly and that the power is
switched ON (See the Starter Guide.)
If you cannot solve the problem
See [Troubleshooting] in the e-Manual
or the Q&A from the support page of the
official Canon Web site.
Verify that the machine is not in
2
• If the [Energy Saver] key blinks, press it to
exit the Sleep mode.
If you cannot solve the problem
Contact your local authorized Canon dealer
or the Canon help line for assistance.
Press [Status Monitor/Cancel] to
check the status of the machine.
• If there are jobs in process, wait until the jobs
are finished.
Please have the following information ready when you
contact Canon.
• Product name
• Serial number
• Place of purchase
• Nature of problem
• Steps you have taken to solve the problem and the
results
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FAQ
Fax
Can I turn off the incoming ring when receiving a fax?
Q
└ A
Yes, but you can turn off the incoming ring for faxes only when you are using
<Fax/Tel Auto Switch> mode.
To turn off the incoming ring for faxes, press [
] (Menu) <Fax RX Settings>
<RX Function Settings> <Incoming Ring> <Off>.
When using <Fax/Tel Auto Switch> mode, I often miss voice calls because the
incoming ring rings only for a short period of time. How do I increase the number
of rings when receiving a voice call?
Fax
Q
└ A
Press [
] (Menu) <Fax RX Settings> <RX Function Settings> <Incoming
Ring> <On>, and then specify the number of rings.
When an answering machine is connected to the machine, how do I make the
answering machine to activate only when receiving a voice call?
Fax
Q
└ A
Set the fax receive mode to <Answering Machine>, and then set the answering
machine to activate after a few rings.
The machine will detect a fax signal before the answering machine activates, if the answering
machine is set to activate after at least two rings.
For details about how to change the number of rings, see the answering machine’s manual.
The connected external telephone has fax functions, but I want to receive a fax not
with the external telephone but this machine.
Fax
Q
└ A
Set the fax receive mode to <Fax/Tel Auto Switch>, and then disable the external
telephone’s fax functions.
When both the machine and the external telephone are set to use the fax function, the machine
or device that first detects the fax signal will receive the fax. To always receive fax with the
machine, you should disable the external telephone’s fax functions.
For details, see the external telephone’s manual.
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How do I use the Scan function when the machine is connected to a computer via a
network?
Q
└ A
You must register the machine to the MF Network Scan Utility first.
To register,
1. From the task tray on your desktop, click [
].
2. Place a check next to the machine, and then click [OK].
Can I use the scan function when using a machine and drivers that are shared by
another person?
Q
Q
└ A
No, you may not use the scan function when sharing drivers that are installed to
another computer. To use the scan function, install the MF Drivers on your computer.
You can use the supplied user software CD-ROM or download the drivers from the official Canon
Website site (http://www.usa.canon.com).
For details about installing drivers, see the Starter Guide.
To which file formats can I save the scanned images?
└ A
You may save scanned files to the following formats:
• BMP
• TIFF
• JPEG/Exif
• PDF
When saving as a PDF file, you can create a PDF file of a single or multiple page document, or
add a page to an existing PDF file.
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Can I change the folder that the scanned images are saved to?
Q
└ A
Yes, you can change the folder to save the scanned images when scanning with the
MF Toolbox.
To change,
1. From the MF Toolbox screen, click [Browse].
2. Locate a folder to save the scanned images, and then click [OK].
Can I scan multiple images and save as a single PDF file?
Q
└ A
Yes, you can save multiple images as a single PDF file when scanning with the MF
Toolbox.
To make a single PDF file of multiple pages,
1. From the PDF mode screen of MF Toolbox, select [PDF (Multiple Pages)] in [Save as Type].
2. Scan the documents.
107
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We appreciate your support of The Canon Cartridge Recycling
Program.
Working together we can make a significant contribution to a
cleaner planet.
• Cartridges collected through this program are not refilled.
If a Power Failure Occurs
The machine cannot be used while the power supply is cut OFF.
The fax function during a power failure :
• Faxes cannot be sent or received.
• You are not entitled to a tax deduction or rebate for the return
of empty cartridges.
• You may not be able to make a call with the external telephone
depending on your telephone.
• This program may be modified or discontinued without notice.
• You may be able to receive a call with the external telephone
depending on your telephone.
Data storage for when the power supply is cut OFF
Even if power is lost due to a power failure or
IMPORTANT
accidental unplugging, any sent or received
documents stored in the memory are backed up.
Recycling Used Cartridges
Canon has instituted a worldwide recycling
program for cartridges called “The Clean
Earth Campaign”. This program preserves
precious natural resources by utilizing
a variety of materials found in the used
cartridges that are of no further use, to
remanufacture new cartridges which, at
the same time, keeps the environment
cleaner by reducing landfill waste.
U.S.A. PROGRAM
Packaging
Option A-1: Single Box Return
• Repackage the empty cartridge utilizing the wrapper and pulp
mould end-blocks from the new cartridge’s box.
• Place the empty cartridge in the box of your new cartridge.
Seal the box.
Complete details concerning this program
are enclosed in each Cartridge box.
The Clean Earth Campaign
THE Canon CARTRIDGE RECYCLING
PROGRAM
Option B: Volume Box Return
We encourage you to use this option as a more efficient way to
ship cartridges.
• Place as many cartridges as possible into one box.
Carefully seal the box with tape;
The Canon Cartridge Recycling Program fulfills the first initiative
of Canon’s Clean Earth Campaign, which supports four critical
environmental areas:
• Recycling in the Workplace
• Conserving Environmental Resources
• Scientific Research and Education
• Encouraging Outdoors Appreciation
or
• Call 1-800-OK-Canon to receive your free eight cartridge
collection box.
The remaining “Clean Earth” initiatives are supported in the
U.S. through sponsorships of the National Park Foundation, the
National Wildlife Federation, and The Nature Conservancy and in
Canada through donations to the World Wildlife Fund Canada and
The Nature Conservancy of Canada.
Since its inception, The Canon Cartridge Recycling Program has
collected huge amount of cartridges that otherwise would have
been discarded into landfills or similar facilities.
Instead, this rapidly growing program returns used cartridges to
the manufacturing process, thus conserving an array of resources.
Becoming a part of this worthwhile program is easy. When your
cartridge is of no further use, simply follow the instructions
detailed for U.S. or Canadian residents.
Option A-2: Multiple Box Return
We encourage you to use this option as a more efficient way to
ship cartridges.
• Complete Option A-1.
• Bundle multiple cartridge boxes together securely with tape.
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Please be sure that the shipment does not exceed UPS
specifications.
• Place your eight individually packaged boxes of empty
cartridges into the Canon collection box. Seal the box.
Maximum weight = 70 lb. (31.8 kg)
• Apply the Canon Canada Inc./Canada Post label provided in this
brochure.
Maximum length = 108” (2,743 mm)
• Canon’s labels are specially marked so that Canon pays the
postage.
• Deliver to any local Canada Post outlet or franchise. Customers
who hold a Commercial pick-up agreement with Canada Post
may have their collection box picked up.
Maximum girth (length + 2 x width + 2 x height) = 130” (3,302 mm)
If your shipment exceeds the above limits, please call 1-800-OK-
Canon for special shipping information.
Please Note:
Do not send defective cartridges for replacement.
Defective cartridges under warranty should be exchanged
by an authorized dealer or service facility as provided in the
warranty.
Shipping
Apply the UPS authorized returning label provided in this guide.
Working to preserve endangered species is a long-standing Canon
interest.
To this end, for every cartridge collected, Canon Canada donates
$1, shared equally between World Wildlife Fund Canada and the
Nature Conservancy of Canada. This donation is utilized in Canada.
• For further information about The Clean Earth Campaign in
Canada, please call or write to Canon.
1-800-667-2666
Residents of Alaska and Hawaii, Do not use the UPS authorized
returning label. For Alaska and Hawaii: Canon set up alternative
mail service with the U.S. Postal Service.
Please call 1-800-OK-Canon to receive U.S. Postal Service
merchandise returning label.
• Give the shipment to your UPS driver when you receive your
next regular delivery; (UPS may charge a fee for customers who
call UPS to pick up a cartridge shipment if they do not already
have a delivery scheduled.)
Canon Canada Inc.
Corporate Customer Relations
6390 Dixie Road
or
• Take the shipment to your local UPS receiving point.
Mississauga, ON L5T 1P7
Important Safety Instructions
Please read the “Important Safety Instructions” in this manual and
in the e-Manual thoroughly before operating the machine.
As these instructions are intended to prevent injury to the user
and other persons or to prevent destruction of property, always
pay attention to these instructions and operational requirements.
Please note that you are responsible for all damages caused by
CANADA PROGRAM-CANADA PROGRAMME
Option A: Single Box Return
• Repackage the empty cartridge utilizing the wrapper and pulp
mould end-blocks from the new cartridge’s box.
failure to follow the directions provided herein, using the
device for any purpose for which it was not intended, or repairs
or alterations made by anyone other than a Canon-approved
technician.
• Place the empty cartridge in the box of your new cartridge.
Seal the box.
Installation
• Apply the Canon Canada Inc./Canada Post label provided in this
brochure. Canon’s labels are specially marked so that Canon
pays the postage.
• Deposit your empty cartridge in any full size street mailbox or
take it to your local Canada Post outlet or franchise.
WARNING
• Do not install the machine near flammable substances such as
alcohol-based products or paint thinners. If these substances
come into contact to the electrical parts inside the machine
could ignite these substances and cause a fire or increase your
risk of electric shock.
• Do not place necklaces and other metal objects or containers
filled with liquid on the machine. If foreign substances come in
contact with electrical parts inside the machine, this may result
in a fire or electrical shock.
If any of these substances falls into the machine, turn off the
power to the machine immediately and contact your local
Canon dealer.
• Do not use near any medical equipment. Radiowave emitted
from this machine may interfere with medical equipments,
which may result in serious accidents.
Option B: Volume Box Return (eight or more cartridges)
We encourage you to use this option as a more efficient way to
ship cartridges.
• Call 1-800-667-2666 to receive your free Canon collection box
kit.
• The collection box can accommodate eight individual cartridge
boxes.
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• Do not use flammable sprays near the machine. If flammable
substances come into contact with electrical parts inside the
machine, this may result in a fire or electric shock.
CAUTION
• Do not install the machine in the following locations. Doing so
may result in personal injury, fire or electrical shock.
– Unstable location
– A location subject to excessive vibrations
CAUTION
• For your safety, please unplug the power cord if the machine
– A location where block the ventilation slots (too close to walls,
will not be used for a long period of time.
bed, shaggy rug, and other similar objects)
• Use caution when opening and closing covers to avoid injury to
– A damp or dusty location
your hands.
– A location exposed to direct sunlight or an outside place
– A location subject to high temperatures
– A location near open flames
• Keep hands and clothing away from the rollers in the output
area. If the rollers catch your hands or clothing, this may result in
personal injury.
• The inside of the machine and the output slot is very hot during
and immediately after use. Avoid contact with these areas to
prevent burns. Also, printed paper may be hot immediately after
being output, so use caution when handling it. Failure to do so
may result in burns.
– A location with poor ventilation system
• Although ozone is produced by this machine is working, the
amount is too low to have any effect on the human body.
However, if you intend to use the machine for long periods of
time, ensure that the installation location is well ventilated.
• Do not connect unapproved cables to this machine. Doing so
may result in a fire or an electric shock.
Maintenance and Inspections
WARNING
Power Supply
• Turn off the machine and unplug the power cord from the
outlet before cleaning. Failure to do so may result in a fire or an
electric shock
• Unplug the power plug from the power outlet periodically and
clean the area around the base of the power plug’s metal pins
and the power outlet with a dry cloth to remove dust and grime.
When damp, accumulated dust may cause short circuiting or
fires.
• Use a damp, well wrung-out cloth to clean the machine.
Dampen cleaning cloths with water only. Do not use alcohol,
benzenes, paint thinners, or other flammable substances. If
these substances come into contact with electrical parts inside
the machine, this may result in a fire or electric shock.
• Check the power cord and plug regularly for damage. Check
the machine for rust, dents, scratches, cracks, or excessive heat
generation. Use of poorly-maintained equipment may result in a
fire or electric shock.
WARNING
• Do not use power cords other than the one provided, as this can
result in a fire or electrical shock.
• Do not modify or bend the power cord and do not pull on it
with great force. Do not place heavy objects on the power cord.
Damaging the power cord may result in a fire or an electric
shock.
• Do not plug or unplug the power plug with wet hands, as this
can result in electrical shock.
• Do not use extension cords or multi-plug power strips with this
machine. Doing so may result in a fire or electric shock.
• Do not bundle up or tie up the power cord in a knot, as this can
result in a fire or electrical shock.
• Insert the power plug completely into the AC power outlet.
Failure to do so can result in a fire or electrical shock.
• Remove the power plug completely from the power outlet
during a thunder storm. Failure to do so can result in a fire,
electrical shock, or malfunction.
Consumables
WARNING
CAUTION
• Do not dispose of used toner cartridges in open flames. This
may cause an ignition, and result in burns or fire.
• Use only a power supply that meets the voltage requirements
listed herein. Failure to do so may result in a fire or electric
shock.
• Do not obstruct the power outlet where this machine is
connected, so that you can unplug the power cord easily in an
emergency.
• If you accidentally spill or scatter toner, carefully wipe up the
loose toner with a damp, soft cloth and avoid inhaling any toner
dust. Never use a vacuum cleaner to clean up loose toner. Doing
so may cause a malfunction in the vacuum cleaner or result in a
dust explosion due to static discharge.
Handling
CAUTION
• Keep the toner cartridges and other consumables out of the
reach of small children. If toner is ingested, consult a physician
or poison control center immediately.
• Do not attempt to disassemble the toner cartridge. The toner
may scatter and get into your eyes or mouth. If toner gets into
your eyes or mouth, wash them immediately with cold water
and consult a physician.
• If toner spills from the toner cartridge, avoid inhaling it or
allowing it to come into contact with your skin. If the toner
comes into contact with your skin, wash immediately with soap.
If you inhale the toner or your skin becomes irritated due to
contact with the toner, consult a physician or poison control
center immediately.
WARNING
• Do not disassemble or modify the machine. There are high-
temperature and high-voltage components inside the machine
which may result in a fire or electrical shock.
• Do not allow children to touch or play with the power cord
and cables or internal or electrical parts. Doing so may result in
serious personal injury.
• Please contact an authorized Canon dealer if the machine
makes an unusual noise, emits an unusual smell, or emits smoke
or excessive heat. Continued use may result in a fire or electric
shock.
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Others
FCC (Federal Communications Commission)
imageCLASS MF4890dw: F164002
imageCLASS MF4880dw: F164002
imageCLASS MF4770n: F164102
Contains Transmitter Module FCC ID: AZDFM48944
WARNING
• If you are using a cardiac pacemaker:
This machine generates a low level magnetic field. If you feel
any abnormalities in your body while using this machine, please
move away from the machine and consult your physician
immediately.
This device complies with Part 15 of the FCC Rules. Operation
is subject to the following two conditions:
1. This device may not cause harmful interference, and
Telephone Equipment
2. This device must accept any interference received, including
interference that may cause undesired operation.
When using telephone equipment, basic safety precautions
should always be followed to reduce the risk of fire, electric shock,
and injury to persons, including the following:
FCC WARNING
1. Do not use this machine near water (i.e., near a bathtub, kitchen
sink, or laundry tub), or in a wet basement or near a swimming
pool.
2. Avoid using the telephone during an electrical storm, as there
may be a remote risk of electric shock from lightning.
Changes or modifications not expressly approved by the party
responsible for compliance could void the user’s authority to
operate the equipment.
• Properly shielded and grounded cables and connectors must
be used for connection to host computers and/or peripherals in
order to meet FCC emission limits.
3. Do not use the telephone to report a gas leak in the vicinity of
the leak.
This equipment has been tested and found to comply
with the limits for a class B digital device, pursuant to
Part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful
interference in a residential installation. This
equipment generates, uses and can radiate radio
frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful
interference to radio communications. However, there
is no guarantee that interference will not occur in a
particular installation. If this equipment does cause
harmful interference to radio or television reception,
which can be determined by turning the equipment
OFF and ON, the user is encouraged to try to correct
the interference by one or more of the following
measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and
receiver.
• Connect the equipment to an outlet on a circuit
different from that to which the receiver is
connected.
• Consult the dealer or an experienced radio/TV
technician for help.
Legal Notices
Legal Limitations on the Usage of Your
Product and the Use of Images
Using your product to scan, print or otherwise reproduce certain
documents, and the use of such images as scanned, printed or
otherwise reproduced by your product, may be prohibited by law
and may result in criminal and/or civil liability.
A non-exhaustive list of these documents is set forth below. This
list is intended to be a guide only. If you are uncertain about
the legality of using your product to scan, print or otherwise
reproduce any particular document, and/or of the use of the
images scanned, printed or otherwise reproduced, you should
consult in advance with your legal advisor for guidance.
• Paper Money
• Money Orders
• Certificates of Deposit
• Postage Stamps (canceled or uncanceled)
• Identifying Badges or Insignias
• Selective Service or Draft Papers
• Checks or Drafts Issued by Governmental Agencies
• Motor Vehicle Licenses and Certificates of Title
• Travelers Checks
This transmitter must not be co-located or operated in
conjunction with any other antenna or transmitter.
This equipment complies with FCC radiation exposure
limits set forth for an uncontrolled environment
and meets the FCC radio frequency (RF) Exposure
Guidelines in Supplement C to OET65. This equipment
should be installed and operated keeping the radiator
at least 20cm or more away from person’s body
(excluding extremities: hands, wrists, feet and ankles).
• Food Stamps
• Passports
• Immigration Papers
• Internal Revenue Stamps (canceled or uncanceled)
• Bonds or Other Certificates of Indebtedness
• Stock Certificates
• Copyrighted Works/Works of Art without Permission of
Copyright Owner
Use of shielded cables is required to comply with class
B limits in Subpart B of Part 15 of the FCC Rules. Do not
make any changes or modifications to the equipment
unless otherwise specified in this manual. If you make
such changes or modifications, you could be required
to stop operation of the equipment.
Canon U.S.A., Inc.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
TEL No. 1-800-OK-CANON
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This equipment may not be used on coin service provided by the
telephone company. Connection to party lines is subjected to
state tariffs.
Users in the U.S.A.
Pre-Installation Requirements for Canon Facsimile Equipment
A. Location
In Case of Equipment Malfunction
Supply a suitable table, cabinet, or desk for the machine. See
Chapter 11, “Appendix,” for specific dimensions and weight.
Should any malfunction occur which cannot be corrected by the
procedures described in this guide or the e-Manual, disconnect
the equipment from the telephone line cable and disconnect the
power cord.
B. Order Information
1. A single telephone line (touch-tone or rotary) should be used.
2. Order an RJ11-C telephone wall jack (USOC), which should be
installed by the telephone company. If the RJ11-C wall jack is
not present, telephone/facsimile operation is not possible.
3. Order a normal business line from your telephone company’s
business representative. The line should be a regular voice
grade line or an equivalent one. Use one line per unit.
The telephone line cable should not be reconnected or the power
switch turned ON until the problem is completely resolved. Users
should contact Canon Authorized Service Facilities for servicing
of equipment, Information regarding Authorized Service Facility
locations can be obtained by calling Canon Customer Care Center
(1-800-OK-CANON).
Rights of the Telephone Company
DDD (Direct Distance Dial) line
-or-
IDDD (International Direct Distance Dial) line if you communicate
overseas
If this equipment (imageCLASS MF4890dw/MF4880dw/MF4770n)
causes harm to the telephone network, the telephone company
may temporarily disconnect service. The telephone company also
retains the right to make changes in facilities and services that may
affect the operation of this equipment. When such changes are
necessary, the telephone company is required to give adequate
prior notice to the user.
However, if advance notice is not possible, the telephone
company will notify the customer as soon as possible. Also, the
customer will be advised of his/her right to file a complaint with
the FCC if he/she believes it is necessary.
Canon recommends an individual line following
industry standards, i.e., 2,500 (touch-tone) or 500
(rotary/pulse dial) telephones. A dedicated extension
off a PBX (Private Branch eXchange) unit without “Call
Waiting” can be used with your facsimile unit. Key
telephone systems are not recommended because
they send nonstandard signals to individual
telephones for ringing and special codes, which may
cause a facsimile error.
WARNING
The Telephone Consumer Protection Act of 1991 makes it
unlawful for any person to use a computer or other electronic
device, including FAX machines, to send any message unless such
message clearly contains in a margin at the top or bottom of each
transmitted page or on the first page of the transmission, the date
and time it is sent and an identification of the business or other
entity, or other individual sending the message and the telephone
number of the sending machine or such business, other entity, or
individual.
C. Power Requirements
The machine should be connected to a standard 120 volt AC,
three-wire grounded outlet only.
Do not connect this machine to an outlet or power line
shared with other appliances that cause “electrical noise.” Air
conditioners, electric typewriters, copiers, and machines of
this sort generate electrical noise that often interferes with
communications equipment and the sending and receiving of
documents.
(The telephone number provided may not be a 900 number or
any other number for which charges exceed local or long-distance
transmission charges.)
In order to program this information into your
machine, you should complete the procedure for
registering your name, unit’s telephone number, time,
and date in the Starter Guide.
Connection of the Equipment
This equipment complies with Part 68 of the FCC rules and the
requirements adopted by the ACTA. On the rear panel of this
equipment is a label that contains, among other information,
a product identifier in the format of US:AAAEQ##TXXXX. If
requested, this number must be provided to the telephone
company.
Users in Canada
Pre-Installation Requirements for Canon Facsimile Equipment
The REN (Ringer Equivalence Number) is used to determine the
number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not
ringing in response to an incoming call. In most, but not all areas,
the sum of the RENs should not exceed five (5.0).
A. Location
Supply a suitable table, cabinet, or desk for the machine. See
Chapter 11, “Appendix,” for specific dimensions and weight.
B. Order Information
To be certain of the number of devices that may be connected to a
line, as determined by the total RENs, contact the local telephone
company. The REN for this product is part of the product identifier
that has the format US: AAAEQ##TXXXX. The digits represented by
## are the REN without a decimal point (e.g., 10 is a REN of 1.0).
An FCC compliant telephone line cable and modular plug is
provided with this equipment. This equipment is designed to be
connected to the telephone network or premise wiring using a
compatible modular jack that is Part 68 compliant.
1. A single telephone line (touch-tone or rotary) should be used.
2. Order a CA11A modular jack, which should be installed by
the telephone company. If the CA11A jack is not present,
installation cannot occur.
3. Order a normal business line from your telephone company’s
business representative. The line should be a regular voice
grade line or an equivalent one. Use one line per unit.
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DDD (Direct Distance Dial) line
-or-
IDDD (International Direct Distance Dial) line if you communicate
overseas
Utilisation au Canada
Conditions à Remplir Préalablement à L’installation d’un
Télécopieur Canon
A. Emplacement
Prévoir une table, un meuble, ou un bureau suffisamment solide et
de taille appropriée (voir le chapitre 11, Annexe (Appendix), pour
les indications de poids et dimensions).
Canon recommends an individual line following
industry standards, i.e., 2,500 (touch-tone) or 500
(rotary/pulse dial) telephones. A dedicated extension
off a PBX (Private Branch eXchange) unit without “Call
Waiting” can be used with your facsimile unit. Key
telephone systems are not recommended because
they send nonstandard signals to individual
telephones for ringing and special codes, which may
cause a facsimile error.
B. Installation téléphonique
1. Une seule ligne téléphonique (tonalités ou impulsions) doit être
utilisée.
2. Il faut commander un jack modulaire CA11A qui sera installé par
la compagnie téléphonique. Sans ce jack, la mise en place serait
impossible.
3. Si vous vous abonnez à une nouvelle ligne, demandez une
ligne d’affaires normale de qualité téléphonique courante ou
équivalente. Prenez un abonnement d’une ligne par appareil.
C. Power Requirements
The power outlet should be a three-prong grounded receptacle
(Single or Duplex). It should be independent from copiers, heaters,
air conditioners, or any electric equipment that is thermostatically
controlled. The rated value is 115 volts and 15 amperes. The CA11A
modular jack should be relatively close to the power outlet to
facilitate installation.
Ligne automatique interurbaine
ou
Ligne automatique internationale (si vous communiquez avec les
pays étrangers)
Notice
• This product meets the applicable Industry Canada technical
specifications.
Canon vous conseille d’utiliser une ligne individuelle
conforme aux normes industrielles, à savoir:
• The Ringer Equivalence Number is an indication of the
maximum number of devices allowed to be connected to a
telephone interface. The termination of an interface may consist
of any combination of devices subject only to the requirement
that the sum of the RENs of all the devices does not exceed five.
ligne téléphonique 2,500 (pour appareil à clavier)
ou 500 (pour appareil à cadran/impulsions). Il est
également possible de raccorder ce télécopieur à
un système téléphonique à poussoirs car la plupart
de ces systèmes émettent des signaux d’appel non
normalisés ou des codes spéciaux qui risquent de
perturber le fonctionnement du télécopieur.
• The REN of this product is 1.0.
• Before installing this equipment, users should ensure that
it is permissible to be connected to the facilities of the local
telecommunications company. The equipment must also be
installed using an acceptable method of connection. In some
cases, the company’s inside wiring associated with a single line
individual service may be extended by means of a certified
connector assembly (telephone extension cord). The customer
should be aware that compliance with the above conditions
may not prevent deterioration of service in some situations.
C. Condition d’alimentation
Raccordez le télécopieur à une prise de courant plus terre à trois
branches, du type simple ou double, et qui ne sert pas à alimenter
un copieur, un appareil de chauffage, un climatiseur ou tout autre
appareil électrique à thermostat.
L’alimentation doit être de 115 volts et 15 ampères. Pour faciliter
l’installation, le jack CA11A doit être assez proche de la prise de
courant.
• Repairs to certified equipment should be made by an
authorized Canadian maintenance facility designated by
the supplier. Any repairs or alterations made by the user to
this equipment, or equipment malfunctions, may give the
telecommunications company cause to request the user to
disconnect the equipment.
• Users should ensure for their own protection that the electrical
ground connections of the power utility, telephone lines, and
internal metallic water pipe system, if present, are connected
together. This precaution may be particularly important in rural
areas.
Remarques
• Le présent matériel est conforme aux spécifications techniques
applicables d’Industrie Canada.
• Avant d’installer cet appareil, l’utilisateur doit s’assurer qu’il
est permis de le connecter à l’équipement de la compagnie
de télécommunication locale et doit installer cet appareil en
utilisant une méthode de connexion autorisée. Il se peut qu’il
faille étendre la circuiterie intérieure de la ligne individuelle
d’abonné, qui a été installée par la compagnie, au moyen d’un
jeu de connecteurs homologués (rallonge téléphonique).
CAUTION
Users should not attempt to make such connections themselves,
but should contact the appropriate electric inspection authority,
or electrician, as appropriate.
• L’attention de l’utilisateur est attirée sur le fait que le respect des
conditions mentionnées ci-dessus ne constitue pas une garantie
contre les dégradations de qualité du service dans certaines
circonstances.
This equipment complies with the Canadian ICES-003
Class B limits.
• L’indice d’équivalence de la sonnerie (IES) sert à indiquer le
nombre maximal de terminaux qui peuvent être raccordés à
une interface téléphonique. La terminaison d’une interface
peut consister en une combinaison quelconque de dispositifs,
à la seule condition que la somme d’indices d’équivalence de la
sonnerie de tous les dispositifs n’excède pas 5.
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• Le nombre d’équivalents sonnerie (REN) de ce produit est 1,0.
• Les réparations sur un appareil certifié doivent être faites
par une société d’entretien canadienne autorisée par le
Gouvernement canadien et désignée par le fournisseur. Toute
réparation ou modification que pourrait faire I’utilisateur de
cet appareil, ou tout mauvais fonctionnement, donne à la
compagnie de télécommunication le droit de débrancher
I’appareil.
• Pour sa propre protection, I’utilisateur doit s’assurer que
les prises de terre de I’appareil d’alimentation, les lignes
téléphoniques et les tuyaux métalliques internes, s’il y en a, sont
bien connectés entre eux. Cette précaution est particulièrement
importante dans les zones rurales
CAUTION
Au lieu d’essayer de faire ces branchements eux-mêmes, les
utilisateurs sont invités à faire appel à un service d’inspection
faisant autorité en matière d’électricité ou à un électricien, selon
le cas.
Respecte les limites de la classe B de la NMB-003 du
Canada.
Laser Safety
This machine complies with 21 CFR Chapter 1 Subchapter J as
a Class 1 laser product under the U.S. Department of Health
and Human Services (DHHS) Radiation Performance Standard
according to the Radiation Control for Health and Safety Act of
1968. This means that the machine does not produce hazardous
radiation.
Since radiation emitted inside the machine is completely confined
within protective housings and external covers, the laser beam
cannot escape from the machine during any phase of user
operation.
CDRH Regulations
The Center for Devices and Radiological Health (CDRH) of the
U.S. Food and Drug Administration implemented regulations
for laser products on August 2, 1976. These regulations apply to
laser products manufactured from August 1, 1976. Compliance is
mandatory for products marketed in the United States.
CAUTION
Use of controls, adjustments, or performance of procedures
other than those specified in this manual may result in hazardous
radiation exposure.
The label is attached to the laser scanner machine inside the
machine and is not in a user access area.
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Memo
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CANON INC.
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan
CANON MARKETING JAPAN INC.
16-6, Konan 2-chome, Minato-ku, Tokyo 108-8011, Japan
CANON U.S.A., INC.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
CANON EUROPA N.V.
Bovenkerkerweg, 59-61, 1185 XB Amstelveen, The Netherlands
CANON CHINA CO. LTD.
15F Jinbao Building No.89, Jinbao Street, Dongcheng District, Beijing 100005, PRC
CANON SINGAPORE PTE LTD
1 HarbourFront Avenue, #04-01 Keppel Bay Tower, Singapore 098632
CANON AUSTRALIA PTY LTD
1 Thomas Holt Drive, North Ryde, Sydney NSW 2113, Australia
Serial No.
CANON GLOBAL WORLDWIDE SITES
http://www.canon.com/
Date of Purchase
FT5-4618 (000)
XXXXXXXXXX
© CANON INC. 2012
PRINTED IN KOREA
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