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FaxCentre 2218
User Guide
700N00148 Rev A
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Table of Contents
1 Welcome.................................................................................1-1
Introduction................................................................................................ 1-2
About This Guide....................................................................................... 1-3
Related Information Sources.................................................................... 1-4
Customer Support ..................................................................................... 1-5
Safety Notes............................................................................................... 1-6
Electrical Safety Information ................................................................. 1-7
Operational Safety Information ............................................................. 1-8
Maintenance Information....................................................................... 1-9
Ozone Safety Information ..................................................................... 1-9
Consumables ...................................................................................... 1-10
Radio Frequency Emissions ............................................................... 1-10
Laser Safety Information..................................................................... 1-10
Product Safety Certification................................................................. 1-11
Regulatory Information ........................................................................... 1-12
FAX Function ...................................................................................... 1-12
Environmental Compliance .................................................................... 1-15
Illegal Copies............................................................................................ 1-16
Product Recycling and Disposal............................................................ 1-19
2 Getting Started.......................................................................2-1
Unpacking .................................................................................................. 2-2
CD Contents.......................................................................................... 2-3
CD Installation....................................................................................... 2-5
Machine Overview ..................................................................................... 2-6
Options.................................................................................................. 2-6
Component Location............................................................................. 2-7
Control Panel Overview ........................................................................ 2-9
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Installing Drum and Toner Cartridges ................................................... 2-13
Making Connections................................................................................ 2-15
Powering On the Machine....................................................................... 2-17
Loading Paper.......................................................................................... 2-18
Machine Setup ......................................................................................... 2-21
Machine Setup Options....................................................................... 2-22
Installing Software................................................................................... 2-25
Installing Drivers.................................................................................. 2-25
System Requirements......................................................................... 2-25
Installing Drivers in Windows .............................................................. 2-26
Test Print or Scan ............................................................................... 2-33
3 Paper and Other Media..........................................................3-1
Loading Paper............................................................................................ 3-2
Preparing Paper for Loading................................................................. 3-2
Using the Paper Trays .......................................................................... 3-2
Using the Bypass Tray.......................................................................... 3-5
Setting the Paper Size............................................................................... 3-8
Media Specifications ................................................................................. 3-9
Media Sizes and Types......................................................................... 3-9
4 Fax...........................................................................................4-1
Faxing Procedure ...................................................................................... 4-2
Dialing Methods......................................................................................... 4-6
Basic Fax Features.................................................................................... 4-9
Feature Description............................................................................... 4-9
Special Fax Features............................................................................... 4-12
Feature Description............................................................................. 4-12
PC Fax....................................................................................................... 4-17
Configure PC Fax................................................................................ 4-17
To Send a PC Fax............................................................................... 4-18
Fax Forwarding........................................................................................ 4-21
Mailbox Setup .......................................................................................... 4-22
Create a Mailbox................................................................................. 4-23
Delete a Mailbox ................................................................................. 4-24
Mailbox Procedures................................................................................. 4-25
Storing Documents in a Mailbox ......................................................... 4-25
Printing Mailbox Contents ................................................................... 4-26
Deleting Mailbox Contents .................................................................. 4-27
Polling from a Mailbox......................................................................... 4-28
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Sending to a Mailbox........................................................................... 4-29
Fax Setup Options................................................................................... 4-30
Changing the Fax Setup Options........................................................ 4-30
Fax Setup Options .............................................................................. 4-32
5 Copy........................................................................................5-1
Copying Procedure.................................................................................... 5-2
Basic Copy Features ................................................................................. 5-6
Feature Description............................................................................... 5-6
Special Copy Features .............................................................................. 5-9
Feature Description............................................................................... 5-9
Compatible Features ............................................................................... 5-13
6 Print.........................................................................................6-1
Printing a Document.................................................................................. 6-2
Printer Settings.......................................................................................... 6-3
Accessing Printer Settings .................................................................... 6-3
PCL Driver .................................................................................................. 6-5
Layout Tab ............................................................................................ 6-6
Paper Tab ............................................................................................. 6-7
Image Options Tab................................................................................ 6-8
Output Options Tab............................................................................... 6-9
Watermark Tab ................................................................................... 6-10
About Tab............................................................................................ 6-11
7 Scan ........................................................................................7-1
TWAIN Scanner Program.......................................................................... 7-2
TWAIN Scanning Procedure..................................................................... 7-3
Scanning Using the WIA Driver................................................................ 7-6
WIA Scanning Procedure...................................................................... 7-6
8 Machine Administration........................................................8-1
Reports ....................................................................................................... 8-2
Reports Available.................................................................................. 8-2
Printing Reports .................................................................................... 8-3
ControlCentre............................................................................................. 8-4
Installing ControlCentre......................................................................... 8-4
Running ControlCentre ......................................................................... 8-4
Using ControlCentre.............................................................................. 8-4
Department Codes..................................................................................... 8-7
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Setting Departments ............................................................................. 8-7
Printing Department Data...................................................................... 8-8
Managing Departments......................................................................... 8-9
Changing the Master Code ................................................................. 8-11
Passcode Protection ............................................................................... 8-12
Enable Passcode Protection............................................................... 8-12
Change the Passcode......................................................................... 8-13
Clear Memory........................................................................................... 8-15
Clearing the Memory........................................................................... 8-15
Maintenance Tools .................................................................................. 8-16
Check the Serial Number.................................................................... 8-16
Notify Toner Low................................................................................. 8-17
New Drum ........................................................................................... 8-17
Clean Drum......................................................................................... 8-18
Billing Counters................................................................................... 8-18
Dial Tone Detection (DT Detection)........................................................ 8-20
Enabling or Disabling Auxiliary Access................................................ 8-21
9 Maintenance...........................................................................9-1
Cleaning...................................................................................................... 9-2
Cleaning the Document Glass and Constant Velocity Transport (CVT)
Glass..................................................................................................... 9-2
Control Panel and LCD ......................................................................... 9-3
Outside Areas of the Machine............................................................... 9-3
Ordering Supplies...................................................................................... 9-4
Customer Replaceable Units.................................................................... 9-5
Toner Cartridge..................................................................................... 9-5
Drum Cartridge...................................................................................... 9-8
Replacing the Drum Cartridge............................................................... 9-8
10 Troubleshooting ..................................................................10-1
General ..................................................................................................... 10-2
Fault Clearance........................................................................................ 10-3
Document Jams .................................................................................. 10-3
Paper Jams......................................................................................... 10-6
Paper Exit Area................................................................................... 10-7
2 Sided Jam ........................................................................................ 10-9
Bypass Tray Jam ................................................................................ 10-9
Customer Support ................................................................................. 10-10
LCD Error Messages ............................................................................. 10-11
Problem and Solutions Charts ............................................................. 10-14
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Problems at Installation..................................................................... 10-14
Copying Problems............................................................................. 10-15
Printing Problems.............................................................................. 10-16
Faxing Problems Solution Chart ....................................................... 10-18
11 Specifications ......................................................................11-1
Introduction.............................................................................................. 11-2
Printer Specifications.............................................................................. 11-3
Fax Specifications ................................................................................... 11-4
Scanner and Copier Specifications ....................................................... 11-5
General Specifications............................................................................ 11-6
Media Specifications ............................................................................... 11-7
12 Index .......................................................................................1-1
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1 Welcome
Thank you for choosing the Xerox FaxCentre 2218. This
product have been designed for ease of use, but to use your
machine to its fullest potential take some time to read the User
Guide.
¾ Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
¾ About This Guide. . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
¾ Related Information Sources. . . . . . . . . . . . . . . . . 1-4
¾ Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
¾ Safety Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6
¾ Regulatory Information . . . . . . . . . . . . . . . . . . . . 1-12
¾ Environmental Compliance . . . . . . . . . . . . . . . . . 1-15
¾ Illegal Copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16
¾ Product Recycling and Disposal . . . . . . . . . . . . . 1-19
Xerox FaxCentre 2218 User Guide
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Introduction
Xerox FaxCentre 2218
This model provides faxing, digital copying, direct printing and scanning at 17 pages per
minute A4 or 18 pages per minute Letter as standard.
Options available include an additional Paper Tray, Foreign Interface, Stand and Network Kit.
The Network Kit enables network printing. The kit also includes Macintosh,
PostScript®3TM and Linux print and scan drivers.
)
z For instructions
on unpacking and
setting up the
machinereadyfor
use the Quick
Install Sheets, or
refer to “Getting
Started” on page
2-1.
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About This Guide
Throughout this User Guide some terms are used interchangeably:
¾ Paper is synonymous with media.
¾ Document is synonymous with original.
¾ Xerox FaxCentre 2218 is synonymous with the machine.
The following table offers further information about the conventions used within this Guide.
CONVENTION
Italic Typeface
DESCRIPTION
EXAMPLE
Xerox FaxCentre 2218.
Used to emphasize a word or phrase.
In addition, references to other
publications are displayed in Italic
typeface.
Bracket Text Typeface
Notes
Used to emphasize the selection of a ¾ Select the paper supply source
feature mode or key.
required by pressing [Paper
Supply].
z For instructions on loading media, refer
to “Loading Paper” on page 3-2.
Located in the margins and used to
provide additional or useful
information about a function or
feature.
Specification Note
Caution
Provides more in-depth specification
information relating to the machine.
L
For full media specifications refer to
“Media Specifications” on page 11-7.
Cautions are statements that suggest
mechanical damage as a result of an
action.
CAUTION: DO NOT use organic or
strong chemical solvents or
aerosol cleaners or pour fluids
directly onto any area.
Warning
Used to alert users to the possibility of
personal injury.
WARNING: This product must be
connected to a protective earthing
circuit.
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Related Information Sources
Information available for the product consists of:
- This User Guide
- The Quick Use Guide
- The Quick Install Sheets
- The System Administration Guide
- The Xerox website http://www.xerox.com
- The Network Quick Setup Guide
- The Reference Poster
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Customer Support
If you need assistance during or after product installation, please visit the Xerox website for
online solutions and support:
http://www.xerox.com
If you require further assistance, call our experts at the Xerox Welcome Center, or contact your
local representative. When telephoning please provide the machine serial number. Use the
space below to make a note of the machine serial number:
# ____________________________________________
To access the serial number open the side cover using the release latch and then open the
front door. The serial number is located on the panel above the Toner Cartridge.
The Xerox Welcome Center or local representative telephone number is provided when the
machine is installed. For convenience and future reference, please record the telephone
number in the space below:
Xerox Welcome Center or local representative telephone number:
# ____________________________________________
Xerox US Welcome Center:
1-800-821-2797
Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769)
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Safety Notes
Read these safety notes carefully before using this product to ensure you operate the
equipment safely.
Your Xerox product and supplies have been designed and tested to meet strict safety
requirements. These include safety agency approval, and compliance to established
environmental standards. Please read the following instructions carefully before operating the
product and refer to them as needed to ensure the continued safe operation of your product.
The safety and environment testing and performance of this product have been verified using
Xerox materials only.
WARNING: Any unauthorized alternation, which may include the addition of new
functions or connection of external devices, may impact the product certification.
Please contact your authorized local dealer for more information.
Warning Markings
All warning instructions marked on or supplied with the product should be followed.
This WARNING symbol alerts users to areas of the product where there is the possibility of
personal injury.
This WARNING symbol alerts users to areas of the product where there are heated surfaces,
which should not be touched.
Electrical Supply
This product shall be operated from the type of electrical supply indicated on the product 's
data plate label. If you are not sure that your electrical supply meets the requirements, please
consult your local power company for advice.
WARNING: This product must be connected to a protective earth circuit.
This product is supplied with a plug that has a protective earth pin. This plug will fit only into
an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your
electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use
an earthed adapter plug to connect the product to an electrical outlet that lacks an earth
connection terminal.
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Operator Accessible Areas
This equipment has been designed to restrict operator access to safe areas only. Operator
access to hazardous areas is restricted with covers or guards which would require a tool to
remove. Never remove these covers or guards.
Maintenance
Any operator product maintenance procedures will be described in the user documentation
supplied with the product. Do not carry out any maintenance on this product which is not
described in the customer documentation.
Cleaning Your Product
Before cleaning this product, unplug the product from the electrical outlet. Always use
materials specifically designated for this product, the use of other materials may result in poor
performance and may create a hazardous situation. Do not use aerosol cleaners - they may
be explosive and flammable under certain circumstances.
Electrical Safety Information
¾ Only use the power cord supplied with this equipment.
¾ Plug the power cord directly into a grounded electrical outlet. Do not use an extension
cord. If you do not know whether or not an outlet is grounded, consult a qualified
electrician.
¾ This equipment is to be operated from the type of electrical supply indicated on the product
data plate label. If this machine needs to be moved to a different location, contact a Xerox
service representative or your authorized local representative or service support
organization.
¾ Improper connection of the equipment-grounding conductor can result in electrical shock.
-
-
-
-
-
Do not place this equipment where people might step on or trip on the power cord.
Do not place objects on the power cord.
Do not override or disable electrical or mechanical interlocks.
Do not obstruct the ventilation openings.
Never push objects of any kind into slots or openings on this equipment
¾ If any of the following conditions occur, switch off the power to the machine immediately
and disconnect the power cord from the electrical outlet. Call an authorized local service
representative to correct the problem.
-
-
The equipment emits unusual noise or odors.
The power cord is damaged or frayed.
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-
-
-
-
A wall panel circuit breaker, fuse, or other safety device has been tripped.
Liquid is spilled into the copier/printer.
The equipment is exposed to water.
Any part of the equipment is damaged.
Disconnect Device
The power cable is the disconnect device for this equipment. It is attached to the back of the
machine as a plug-in device. To remove all electrical power from the equipment, disconnect
the power cable from the electrical outlet.
Operational Safety Information
To ensure the continued safe operation of your Xerox equipment, follow these safety
guidelines at all times.
Do These:
Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet
checked by a qualified electrician.
¾ This equipment must be connected to a protective earth circuit.
This equipment is supplied with a plug that has a protective earth pin. This plug will fit only
into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock,
contact your electrician to replace the electrical outlet if you are unable to insert the plug
into it. Never use a plug that lacks an earth connection terminal to connect the product to
an electrical outlet.
¾ Always follow all warnings and instructions that are marked on or supplied with the
equipment.
¾ Always exercise care when moving or relocating equipment. Please contact your local
Xerox Service Department, or your local support organization to arrange relocation of the
product to a location outside of your building.
¾ Always locate the equipment in an area that has adequate ventilation, and the room for
servicing. See Install guide for minimum dimensions.
¾ Always use materials and supplies specifically designed for your Xerox equipment. Use of
unsuitable materials may result in poor performance.
¾ Always unplug this equipment from the electrical outlet before cleaning.
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Do Not Do These:
¾ Never use a plug that lacks an earth connection terminal to connect the product to an
electrical outlet.
¾ Never attempt any maintenance function that is not specifically described in this
documentation.
¾ This equipment should not be placed in a built-in installation unless proper ventilation is
provided. Please contact your Authorized local dealer for further information.
¾ Never remove covers or guards that are fastened with screws. There are no operator
serviceable areas within these covers.
¾ Never locate the equipment near a radiator or any other heat source.
¾ Never push objects of any kind into the ventilation openings.
¾ Never override or "cheat" any of the electrical or mechanical interlock devices.
¾ Never operate the equipment if you notice unusual noises or odors. Disconnect the power
cord from the electrical outlet and contact your local Xerox Service Representative or
Service Provider immediately.
Maintenance Information
Do not attempt any maintenance procedure that is not specifically described in the
documentation that is supplied with your copier/printer.
¾ Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor
performance of the equipment, and could create a dangerous condition.
¾ Use supplies and cleaning materials only as directed in this manual. Keep all of these
materials out of the reach of children.
¾ Do not remove covers or guards that are fastened with screws. There are no parts behind
these covers that you can maintain or service.
¾ Do not perform any maintenance procedures unless you have been trained to do them by
an authorized local dealer or unless a procedure is specifically described in the user
manuals.
Ozone Safety Information
This product will produce ozone during normal operation. The ozone produced is heavier than
air and is dependent on copy volume. Providing the correct environmental parameters as
specified in the Xerox installation procedure will ensure that the concentration levels meet safe
limits.
If you need additional information about ozone, please request the Xerox publication Ozone
by calling 1-800-828-6571 in the United States and Canada.
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Consumables
Store all consumables in accordance with the instructions given on the package or container.
¾ Keep all consumables away from the reach of children.
¾ Never throw toner, toner cartridges or toner containers into an open flame.
Radio Frequency Emissions
United States and Canada
Note: This equipment has been tested and found to comply with the limits for a class A digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable
protection against harmful interference when the equipment is operated in a commercial
environment. This equipment generates, uses, and can radiate radio frequency energy and, if
not installed and used in accordance with the instruction manual, may cause harmful
interference to radio communications. Operation of this equipment in a residential area is likely
to cause harmful interference in which case the user will be required to correct the interference
at his own expense.
Changes and modifications to this equipment not specifically approved by Xerox may void the
user's authority to operate this equipment.
Laser Safety Information
CAUTION: Use of controls, adjustments or performance of procedure other than those
specified herein may result in hazardous light exposure.
With specific regard to laser safety, the equipment complies with performance standards for
laser product set by government, national and international agencies as a Class 1 laser
product. It does not emit hazardous light, as the beam is totally enclosed during all phases of
customer operation and maintenance.
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Product Safety Certification
This product is certified by the following Agency using the Safety standards listed.
AGENCY
STANDARD
UL60950-1st Edition (USA/Canada)
Underwriters Laboratories Inc.
This product was manufactured under a registered ISO9001 Quality system.
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Regulatory Information
WARNING: In order to allow this equipment to operate in proximity to Industrial
Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment
may have to be limited or special mitigation measures taken.
WARNING: This is a Class A product. In a domestic environment the product may
cause radio frequency interference, in which case the user may be required to take
adequate measures.
FAX Function
USA
FAX Send Header Requirements:
The telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a
computer or other electronic device, including a Fax machine, to send any message unless
such message clearly contains in a margin at the top or bottom of each transmitted page or
on the first page of the transmission, the date and time it is sent and an identification of the
business or other entity, or other individual sending the message and the telephone number
of the sending machine or such business, other entity or individual. (The telephone number
provided may not be a 900 number or any other number for which charges exceed local or
long distance transmission charges.)
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Data Coupler Information:
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the
Administrative Council for Terminal Attachments (ACTA). On the rear of this equipment is a
label that contains, among other information, a product identifier in the format
US:AAAEQ##TXXXX. If requested, this number must be provided to the Telephone Company.
A plug and jack used to connect this equipment to the premises wiring and telephone network
must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA.
A compliant telephone cord and modular plug is provided with this product. It is designed to
be connected to a compatible modular jack that is also compliant.
WARNING: Ask your local Telephone Company for the modular jack type installed on
your line. Connecting this machine to an unauthorized jack can damage Telephone
Company equipment. You, not Xerox, assume all responsibility and/or liability for any
damage caused by the connection of this machine to an unauthorized jack.
You may safely connect the machine to the following standard modular jack: USOC RJ-11C
using the compliant telephone line cord (with modular plugs) provided with the installation kit.
See installation instructions for details.
The Ringer Equivalence Number (or REN) is used to determine the number of devices that
may be connected to a telephone line. Excessive RENs on a telephone line may result in the
devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs
should not exceed five (5.0). To be certain of the number of devices that may be connected to
a line, as determined by the total RENs, contact the local Telephone Company. For products
approved after July 23, 2001, the REN for this product is part of the product identifier that has
the format US: AAAEQ##TXXXX.
For earlier products, the REN is separately shown on the label.
If this Xerox equipment causes harm to the telephone network, the Telephone Company will
notify you in advance that temporary discontinuance of service may be required. But if
advance notice isn't practical, the Telephone Company will notify the customer as soon as
possible. Also, you will be advised of your right to file a complaint with the FCC if you believe
it is necessary.
The Telephone Company may make changes in its facilities, equipment, operations or
procedures that could affect the operation of the equipment. If this happens the Telephone
Company will provide advance notice in order for you to make necessary modifications to
maintain uninterrupted service.
If trouble is experienced with this Xerox equipment, for repair or warranty information, please
contact the Xerox Welcome Center telephone number 800-821-2797.
If the equipment is causing harm to the telephone network, the Telephone Company may
request that you disconnect the equipment until the problem is resolved.
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Repairs to the machine should be made only by a Xerox representative or an authorized Xerox
service agency. This applies at any time during or after the service warranty period. If
unauthorized repair is performed, the remainder of the warranty period is null and void. This
equipment must not be used on party lines. Connection to party line service is subject to state
tariffs. Contact the state public utility commission, public service commission or corporation
commission for information.
If your office has specially wired alarm equipment connected to the telephone line, ensure the
installation of this Xerox equipment does not disable your alarm equipment. If you have
questions about what will disable alarm equipment, consult your Telephone Company or a
qualified installer.
CANADA
This product meets the applicable Industry Canada technical specifications.
'The Ringer Equivalence Number (REN) is an indication of the maximum number of devices
allowed to be connected to a telephone interface. The termination on an interface may consist
of any combination of devices subject only to the requirement that the sum of the RENs of all
the devices does not exceed five. The REN value may be found on the label located on the
rear of the equipment.
Repairs to certified equipment should be made by an authorized Canadian maintenance
facility designated by the supplier. Any repairs or alterations made by the user to this
equipment, or equipment malfunctions, may give the telecommunications company cause to
request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the
power utility, telephone lines and internal metallic water pipe systems, if present, are
connected together. This precaution may be particularly important in rural areas.
CAUTION: Users should not attempt to make such connections themselves, but
should contact the appropriate electric inspection authority, or electrician, as
appropriate.
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Environmental Compliance
USA
Energy Star® - As an ENERGY STAR partner, Xerox Corporation has determined that (the
basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency.
The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks.
The ENERGY STAR Office Equipment Program is a team effort between U.S., European
Union and Japanese governments and the office equipment industry to promote energy-
efficient copiers, printers, fax, multifunction machine, personal computers, and monitors.
Reducing product energy consumption helps combat smog, acid rain and long-term changes
to the climate by decreasing the emissions that result from generating electricity.
Xerox ENERGY STAR equipment is preset at the factory. Your machine will be delivered with
the timer for switching to Power Save Mode from the last copy/print out, set at 15 minutes. A
more detailed description of this feature together with instructions on changing the default time
to suit your work pattern can be found in the Machine Setup section of this guide.
Canada
Environmental Choice - Terra Choice Environmental Serviced, Inc. of Canada has
verified that this product conforms to all applicable Environmental Choice EcoLogo
requirements for minimized impact to the environment.
As a participant in the Environmental Choice program, Xerox Corporation has determined that
this product meets the Environmental Choice guidelines for energy efficiency.
Environment Canada established the Environmental Choice program in 1988 to help
consumers identify environmentally responsible products and services. Copier, printer, digital
press and fax products must meet energy efficiency and emissions criteria, and exhibit
compatibility with recycled supplies. Currently, Environmental Choice has more than 1600
approved products and 140 licensees. Xerox has been a leader in offering EcoLogo approved
products.
Xerox FaxCentre 2218 User Guide
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Illegal Copies
USA
Congress, by statute, has forbidden the reproduction of the following subjects under certain
circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making
such reproductions.
¾ Obligations or Securities of the United States Government, such as:
Certificates of Indebtedness National Bank Currency
Coupons from Bonds
Silver Certificates
Federal Reserve Bank Notes
Gold Certificates
Treasury Notes
United States Bonds
Federal Reserve Notes
Certificates of Deposit
Fractional Notes
Paper Money
Bonds and Obligations of certain agencies of the government, such as FHA, etc.
Bonds. (U.S. Savings Bonds may be photographed only for publicity purposes in
connection with the campaign for the sale of such bonds.)
Internal Revenue Stamps. (If it is necessary to reproduce a legal document on which there
is a canceled revenue stamp, this may be done provided the reproduction of the document
is performed for lawful purposes.)
Postage Stamps, canceled or uncanceled. (For philatelic purposes, Postage Stamps may
be photographed, provided the reproduction is in black and white and is less than 75% or
more than 150% of the linear dimensions of the original.)
Postal money Orders.
Bills, Checks, or Draft of money drawn by or upon authorized officers of the United States.
Stamps and other representatives of value, of whatever denomination, which have been or
may be issued under any Act of Congress.
¾ Adjusted Compensation Certificates for Veterans of the World Wars.
¾ Obligations or Securities of any Foreign Government, Bank, or Corporation.
¾ Copyrighted materials, unless permission of the copyright owner has been obtained or the
reproduction falls within the "fair use" or library reproduction rights provisions of the
copyright law. Further information of these provisions may be obtained from the Copyright
Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21.
Page 1-16
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¾ Certificates of Citizenship or Naturalization. (Foreign Naturalization Certificates may be
photographed.)
¾ Passports. (Foreign Passports may be photographed.)
¾ Immigration Papers.
¾ Draft Registration Cards.
¾ Selective Service Induction Papers that bear any of the following Registrant's information:
Earnings or Income
Court Record
Dependency Status
Previous military service
Physical or mental condition
Exception: United States military discharge certificates may be photographed.
¾ Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by
members of the various Federal Departments, such as FBI, Treasury, etc. (unless
photograph is ordered by the head or such department or bureau.)
Reproducing the following is also prohibited in certain states:
Automobile Licenses - Drivers' Licenses - Automobile Certificates of Title.
The above list is not all inclusive, and no liability is assumed for its completeness or accuracy.
In case of doubt, consult your attorney.
Canada
Parliament, by statute, has forbidden the reproduction of the following subjects under certain
circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making
such reproductions.
¾ Current bank notes or current paper money.
¾ Obligations or securities of a government or bank.
¾ Exchequer bill paper or revenue paper.
¾ The public seal of Canada or of a province, or the seal of a public body or authority in
Canada, or of a court of law.
¾ Proclamations, orders, regulations or appointments, or notices thereof (with intent to
falsely cause same to purport to have been printed by the Queen's Printer for Canada, or
the equivalent printer for a province).
¾ Marks, brands, seals, wrappers or designs used by or on behalf of the Government of
Canada or of a province, the government of a state other than Canada or a department,
board, Commission or agency established by the Government of Canada or of a province
or of a government of a state other than Canada.
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¾ Impressed or adhesive stamps used for the purpose of revenue by the Government of
Canada or of a province or by the government of a state other than Canada.
¾ Documents, registers or records kept by public officials charged with the duty of making or
issuing certified copies thereof, where the copy falsely purports to be a certified copy
thereof.
¾ Copyrighted material or trademarks of any manner or kind without the consent of the
copyright or trademark owner.
The above list is provided for your convenience and assistance, but it is not all-inclusive, and
no liability is assumed for its completeness accuracy. In case of doubt, consult your solicitor.
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Product Recycling and Disposal
If you are managing the disposal of your Xerox product, please note that the product may
contain, lead, mercury, perchlorate and other materials whose disposal may be regulated
due to environmental considerations. The presence of lead, mercury and perchlorate is fully
consistent with regulations applicable at the time that the product was placed on the market.
For disposal information, contact your local authorities.
Perchlorate Material - This product may contain one or more Perchlorate-containing devices,
such as batteries. Special handling may apply, please see www.dtsc.ca.gov/ hazardouswaste/
perchlorate.
Xerox operates an equipment takeback and reuse/recycle program. Contact your Xerox sales
representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the
program. For more information about Xerox environmental programs, visit www.xerox.com/
environment or for recycling and disposal information, contact your local authorities. In the
United States, you may also refer to the Electronic Industries Alliance web site: www.eiae.org.
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Page 1-20
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2 Getting Started
Before you start to use your machine, there are a number of
tasks to perform. Using the instructions provided in this chapter,
unpack and setup your machine.
¾ Unpacking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
¾ Machine Overview. . . . . . . . . . . . . . . . . . . . . . . . . 2-6
¾ Installing Drum and Toner Cartridges . . . . . . . . . 2-13
¾ Making Connections . . . . . . . . . . . . . . . . . . . . . . 2-15
¾ Powering On the Machine . . . . . . . . . . . . . . . . . . 2-17
¾ Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18
¾ Machine Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21
¾ Installing Software . . . . . . . . . . . . . . . . . . . . . . . . 2-25
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Unpacking
¾ Remove the shipping tape from
the front, back and sides of the
machine.
1
Tape
LCD
2
z To scan or copy a
document, the
switch must be in
the unlock
¾ Remove the label completely
from the scanner module by
pulling it straight out, away from
the unit.
position. If the
machine is not
being used for a
long period of
time, or being
moved, push the
switch to the lock
Make sure that the scan lock has
been moved to the unlock
position (
).
position (
).
Scanner
Module
¾ Pull open the paper tray and
remove the packing material from
the tray.
3
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4
z The appearance
of the power cord
¾ Ensure the following components
are available:
andthetelephone
line cord may
vary according to
Country.
Documentation
AC Power Cord
Drum Cartridge
Starter Toner Cartridge
USB Cable
Telephone Line Cord
Software
CD Contents
Documentation CD
¾ The Documentation provides detailed information, technical specifications and procedural
step by step instructions on all the features available.
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Drivers CD
¾ This CD contains the print drivers, scan driver and ControlCentre software available for
your machine.
¾ Print Drivers are available for Windows 98, NT, 2000, ME and XP. Print Drivers are
available in PCL5e emulation, PCL6.
¾ The Twain Driver is the interface between your machine and the image manipulation
software. The Twain Driver is available for Windows 98, NT, 2000, ME and XP.
¾ The WIA Driver allows you to direct scan and manipulate images without using additional
software (XP only).
¾ The PC Fax driver can route fax image files from a computer through a selected fax
machine to a list of recipients.
¾ The ControlCentre software allows you to set the machine’s fax number and phonebook
entries. Also use ControlCentre to upgrade the machine’s firmware.
Scanning Software CD
¾ This CD contains software available when direct scanning from your machine.
¾ There is Optical Character Recognition (OCR) software that converts the scanned image
into editable text documents.
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CD Installation
Insert the appropriate CD into your CD-ROM drive. Use the instructions below to run the
required CD.
Documentation CD
¾ The program is designed to Autorun. If this is not enabled double-click on the run.exe file
on the CD.
1
12
¾ Select your preferred language.
Drivers CD
¾ The program is designed to Autorun. If this is not enabled double-click on the Xinstall.exe
file on the CD.
1
12
¾ Follow the instructions in the wizard to install the required application. Multiple applications
can be installed on your PC.
Refer to “Installing Drivers” on page 2-25 for further information.
)
Scanning Software CD
The program is designed to Autorun. If this is not enabled double-click on the install.exe file
on the CD.
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Machine Overview
Options
FaxCentre 2218
Standard
Standard
Document Feeder
Paper Tray 1 & Bypass
Tray
Standard
Standard
Option
Digital Copying
Direct Printing
Network Printing
Direct Scanning
Fax
Standard
Standard
Option
Paper Tray 2
Option
Cabinet and Stand
Foreign Interface
Option
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Component Location
Front View:
Document
Guides
Document Input
Document Feeder
Tray
Document
Output Tray
Paper Guides
Control Panel
Bypass Tray
Side Cover
Scanner
Module
Paper
Tray 1
Release Lever
Front Cover
Paper Tray 2
(optional)
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Rear View:
Document Feeder
Document Feeder
Connector
Document Glass
Telephone Connections
Paper Tray
AC Power Cord
Connector
Paper Exit Extension
Power Switch
Parallel Connector
USB Connector
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Control Panel Overview
Navigation keys
Display
Menu/Exit
Copy/fax keys
Status keys
Clear / Clear All (AC)
Phone Book
1
2
3
5
4
6
7
Numeric
Keypad
One Touch
keys (1 - 60)
Start
Status Map
Feature
keys (1 - 7)
Enter
Paper Supply
Stop
Fax
Functions
Enable One Touch
keys 31-60
FaxCentre 2218 Control Panel
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ITEM
DESCRIPTION
Use to adjust the contrast level to improve output quality.
1
2
Lighten/Darken
Reduce/Enlarge Use to adjust copy size from 25% to 400% when using the Document
Glass, and 25% to 100% using the Document Feeder.
3
4
5
6
7
2 Sided
Use to scan 1 or 2 Sided originals and produce 1 or 2 Sided output.
Use to produce collated output.
Collated
Original Type
Color Original
Resolution
Copy
Use to select the type of original being scanned.
Use this option when scanning a color original.
Use to adjust the scan resolution.
Select to activate the Copy mode. The Copy key illuminates when
selected.
Fax
Select to activate the Fax mode. The Fax key illuminates when selected.
Menu/Exit
Use to access the menu functions and also to move up through the menu
levels.
Enter
Use to confirm the selection on the display.
Navigation Keys
Use to scroll through the menu items and the options available for each
menu item.
Paper Supply
Use to select a paper type and source. Each press of the Paper Supply key
changes the selection. The Status Map indicates the selected tray.
NOTE: Paper Tray 2 is available as an option.
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Status Map
The Status Map identifies which paper tray is selected, when a paper tray
is empty and when an error occurs.
Bypass
The Status Map has a light for each paper tray. A paper tray can be
selected using the Paper Supply key. Each time the key is pressed, a
different tray is selected and a green light displays to indicate the selected
tray. When two tray lights display together, the Auto Tray Switching feature
is active. This enables the machine to switch to a different tray if the current
tray runs out of paper.
Paper
Jam
Tray 1
Tray 2
If a paper tray is empty, the light will flash and if enabled, an error tone will
sound.
If an error occurs, a red light displays and a message appears on the
display providing further information.
For a detailed description of the error messages, refer to “LCD
Error Messages” on page 10-11.
)
Display
Job Status
Displays the current status and the menu prompts and selections.
Use to view the current job status, add pages to jobs in memory and to
delete jobs.
Machine Status
Manual Group
Manual Dial
Use to access setup menus and customize the machine.
Use to manually enter multiple destinations for a fax job.
Use to dial a fax number manually.
Phonebook
Use to search for speed dials, group dials, and one-touch keys.
Pause/Redial
Use to redial the last phone number called or to add a pause when storing
a number in the dial directory.
Reports
Use to select and print a desired report by scrolling (using the navigation
keys), highlighting the desired report, and pressing the Enter or Start.
Charge Code
Use to append a charge code to a fax number prior to sending a job. The
charge code can be entered via the numeric key pad.
Numeric Keypad
Start
Use to enter alphanumeric characters.
Use to activate a job.
Stop
Use to stop an operation at any time.
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Clear/Clear All (AC)
Press once to clear a current entry e.g. an incorrect number or character
entry. Press twice to clear all programmed settings, the display requests
confirmation.
One-touch keys
31-60
Use to send a fax job with the press of a single key. Hold for 3 seconds to
define or edit the fax number and ID for a key.
Use like a shift key allowing a second definition on each one-touch key.
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Installing Drum and Toner Cartridges
¾ Pull the release latch to open the
1
side cover.
CAUTION: Ensure the side cover
is always open before opening
the front cover.
¾ Open the front cover.
2
¾ If the cartridge locking lever is in
3
the lower position, turn the lever
upward until it locks into place.
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¾ Remove the drum cartridge from
its bag and slide it into the
machine firmly until it locks into
place.
4
CAUTION: Do not expose the
green drum to light for an
extended period. Never expose
the drum to direct sunlight or
touch the drum surface. Damage
or poor image quality may result.
5
z Xerox
¾ Remove the starter toner
has included a
Starter Toner
Cartridge.
cartridge from its bag.
¾ Gently shake the cartridge to
Purchased
loosen the toner.
replacement
toner cartridges
will yield
approximately
two times the
number of copies.
Shaking the cartridge will ensure
maximum copies per cartridge.
¾ Slide the toner cartridge into the
machine, aligning the cartridge to
the left of the slot, until it locks
into place.
6
7
z When the drum or
toner cartridge
need to be
¾ Turn the cartridge locking lever
downwards until it locks in place.
replaced a
message
displays.
¾ Close the front cover and the side
cover.
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Making Connections
Document Feeder
1
¾ Connect the Document Feeder
cord to the port shown and fasten
the side screws.
Telephone Line
2
z You should use
¾ Connect the supplied telephone
the telephone line
cord which is
suppliedwithyour
machine. If you
are replacing it
with another
line to the LINE jack and the other
end to the wall jack.
If you want to use your machine
for receiving both faxes and voice
calls, you will need to connect a
telephone and/or answering
machine.
vendor’s, it
should be AWG
#26 or larger tele-
communication
line cord.
¾ If required, plug the cord of your
extension phone into the EXT.
jack.
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USB or Parallel Port Cable
3
CAUTION: Shut down the
computer before connecting the
cable.
¾ Connect the USB Cable which
came with your machine.
OR
¾ If you want to use a parallel print
cable, only use an IEEE-1284
compliant cable and connect it to
the parallel connector on your
machine.
Only connect one of the above cables. If you are using Windows NT you must
use the parallel port. When using the USB connection, your machine provides
two USB modes; Fast and Slow. Fast is the default mode. Some PC User’s may
experience poor functionality in the default mode. If this occurs, select the Slow
mode. For information about changing the USB mode, refer to “Machine Setup”
on page 2-21.
)
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Powering On the Machine
¾ Connect the AC Power Cord to
1
the machine and a power outlet.
The power cord must be plugged
into a grounded power socket.
¾ Press the ON/OFF switch to the
2
ON ( I ) position.
The machine displays ’Warming
Up Please Wait...’.
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Loading Paper
1
z An additional
¾ Pull open the Paper Tray.
Paper Tray is
available as an
option. The
instructions for
loading both
paper trays are
the same.
¾ Push down on the pressure plate
until it locks into position.
2
3
¾ Adjust the rear paper guide to the
required paper length.
It is preset to A4 or Letter size
depending on country.
¾ To load another size, lift the rear
guide out of the current position
and insert it into the required
position.
Rear
Guide
L
The Paper Trays can hold a
maximum of 550 sheets of 80 g/m²
(20 lb) plain paper. You can use
A4, Folio, Letter or Legal size
paper only.
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4
z If you experience
problems with
¾ Fan the paper and insert it into
the tray.
paper feed, turn
the paper around
and if the problem
continues, use
the Bypass Tray.
If loading Letterhead, ensure the
design is face-up and the top
edge of the sheet is placed at the
right side.
¾ Ensure that the paper is
positioned under the snubbers.
5
Corner
snubbers
¾ Do not fill above the Maximum Fill
Line.
Max Fill
Line
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6
z When printing
¾ Position the side guide by
from your PC,
ensure you select
the Paper Source
and the correct
paper size from
your software
application.
squeezing the lever and sliding it
toward the stack of paper, until it
gently touches the side of the
stack.
Do not allow the guide to press
against the edge of the paper
tightly.
¾ Close the Paper Tray.
Refer to “Machine Setup” starting on page 2-21 to set the correct size for the
Paper Tray.
For more detailed information about Paper Supply, refer to the Chapter “Paper
and Other Media” starting on page 3-1.
)
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Machine Setup
Use the following instructions to customize your machine to meet your individual
requirements.
¾ Press the [Machine Status] key.
1
Enter
Machine
Status
¾ Using the Navigation Keys select [Machine Setup] and press [Enter].
2
3
¾ Using the Navigation Keys select the required setup option and press [Enter].
¾ Using the “Machine Setup Options” starting on page 2-22 customize the settings to meet
your requirements.
¾ Press [Enter] to save your selections.
¾ Press [Menu/Exit] to exit each menu level and return to standby mode.
4
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Machine Setup Options
OPTION
Tray 1 Size
SETTINGS
DESCRIPTION
LTR / A4 / LGL / Folio Use to set the default paper size for Tray 1.
Paper Size options are Letter, A4, Legal (216 x
356 mm / 8.5 x 14 inch) or Folio.
Tray 2 Size
LTR / A4 / LGL / Folio Use to set the default paper size for Tray 2.
Paper Size options are Letter, A4, Legal (216 x
356 mm / 8.5 x 14 inch) or Folio.
Bypass Size
LTR / A4 / LGL / Folio / Use to set the default paper size for the Bypass
A5 / Statement
Tray. Paper Size options are Letter, A4, Legal
(216 x 356 mm / 8.5 x 14 inch), Folio, A5 or
Statement.
L
If feeding media smaller than A4/Letter through
the bypass tray, the setting can remain set at
A4, Letter or Legal size.
When copying onto a paper size smaller than
A4/Letter, the printed image may be offset and
not reproduce correctly, even when Auto Fit is
selected.
Collated
On
Off
Use to produce sets in the order 1,2,3 / 1,2,3 /
1,2,3.
Use to produce stacks in the order 1,1,1 / 2,2,2
/ 3,3,3.
Power Save
On
Off
Use to enable the Power Save feature. If On is
selected, set the period of time the machine
waits before Power Save is activated. Choose
between 15, 30, 60, 120 minutes.
Machine Time Out
Stamp RX Name
15 / 30 / 60 / 180
Seconds
Sets the number of seconds the machine
remains idle before the current job settings are
reset back to the default settings. Use Off to
deactivate the option.
Off
On
Off
Set to On to enable sender information, the
machine Fax Id, the page number, the date and
time of reception and the reduction rate of the
image to be printed on each page of each
received transmission. The information is
printed on the bottom edge of each page.
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OPTION
Alarm Sound
SETTINGS
DESCRIPTION
On
Off
Set to On to enable an alarm sound when an
error occurs or a fax communication ends.
Key Sound
On
Set to On to enable a sound when any key is
pressed.
Off
Speaker Control
Comm
Low
Med
High
The speaker can be set to Comm, Low,
Medium, High or Off.
Off
English and French
Language
The display uses the language selected.
Localization
Inch
Use to set whether measurements are
displayed and entered in inches or millimeters.
MM
USA/Canada
Select Country
USB Mode
Setting the Country option sets the correct fax
communication settings for each country.
Fast
Use to set the USB speed. Fast is the default
mode. Some PC users may experience poor
USB implementation in the default mode. If this
occurs, select Slow.
Slow
Machine Fax Id
Date & Time
Fax No.
Name
Use to enter the fax number and name of the
machine.
Enter the current date and time using the
Numeric Keypad. Use Clock Mode to set
whether the machine uses a 12 or 24 hour
clock.
Clock Mode
Toner Save
12 hour
24 hour
On
The machine can be configured to display time
using either a 12-hour or 24-hour format.
If On, the machine produces a lower quality
output to reduce toner consumption. Useful if
your machine is used for internal documents
only.
Off
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OPTION
Discard Size
SETTINGS
[00 - 30]
DESCRIPTION
If the Fax Setup option Auto Reduction is set to
Off, and the received document is as long or
longer than the paper selected, the machine
will discard any excess image from the bottom
of the page that is longer than the selected
length.
If the received page is outside the discard
margin set, it will print on two sheets of paper at
the actual size. Margins can be set between 0 -
30mm (1.2").
Page 2-24
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Installing Software
Installing Drivers
Programs for Windows
To use your machine as a printer and scanner in Windows, you must install the MFP drivers.
You can install some or all the following components:
¾ Printer driver - Use this driver to take full advantage of your printer’s features. The PCL
TM
Print driver is standard. The driver compatible with PostScript®3 is available with the
optional Network Kit.
¾ Scan driver - Twain direct scan and Windows Image Acquisition (WIA) drivers are
available for scanning documents on your machine.
¾ ControlCentre - Use this program to create phonebook entries, edit printer settings and
upgrade machine firmware.
¾ PC Fax Driver - Use to route fax images from a computer through a selected machine to a
list of recipients.
Macintosh Driver
You can print and direct scan to and from Macintosh operating systems using your machine.
This driver is available with the optional Network Kit.
Linux Driver
You can print and direct scan to and from Linux operating systems using your machine. This
driver is available with the optional Network Kit.
System Requirements
Your machine supports the following operating systems.
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Windows 98/Me/NT 4.0/2000/XP
The following table shows Windows requirements.
ITEM
CPU
OPERATING SYSTEM
REQUIREMENTS
RECOMMENDED
Windows 98/Me/NT 4.0/
2000
Pentium II 400 MHz or
higher
Pentium III 933 MHz
Windows XP
Pentium III 933 MHz or
higher
Pentium IV 1 GHz
128 MB
RAM
Windows 98/Me/NT 4.0/
2000
64 MB or higher
Windows XP
128 MB or higher
300 MB or higher
256 MB
1 GB
Free disk
space
Windows 98/Me/NT 4.0/
2000
Windows XP
1 GB or higher
5.0 or higher
5 GB
5.5
Internet
Explorer
Macintosh
Macintosh 10.3 or later - with Network Kit option
Linux
Various Linux - with Network Kit option.
Installing Drivers in Windows
All applications should be closed on your PC before beginning installation.
Installing Xerox Drivers in Microsoft Windows XP or Windows 2000
using the USB port
¾ Insert the Xerox Drivers CD into the CD-ROM drive.
1
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¾ When the language selection window appears, select the appropriate language.
2
¾ Click [Next].
3
4
¾ Choose the components you want to install and then click [Next].
¾ The confirmation screen summarizes your selections. Either Click [Back] to reselect or
Click [Next] to install your selections.
5
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¾ When the setup has completed click [Finish].
6
¾ Plug the USB cable into the FaxCentre 2218 and connect it to your Personal Computer
(PC). Start your PC and switch on the FaxCentre 2218.
7
8
¾ The Hardware Wizard will search for and find the drivers. Follow the on screen
instructions. The Hardware Wizard may appear twice, once for the print driver, and once
for the scan driver.
Installing Xerox Drivers in Microsoft Windows XP, 2000, NT or Windows
98/ME using the Parallel port
¾ Plug the Parallel cable into the FaxCentre 2218 and connect it to your PC. Start your PC
and switch on the FaxCentre 2218.
1
2
¾ Insert the Xerox Drivers CD into the CD-ROM drive. In Microsoft Windows click [Start] and
then [Run]. Type [E:\Xinstall.exe], replacing "E" with the letter of your CD-ROM drive and
click [OK].
¾ When the language selection window appears, select the appropriate language.
3
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¾ Select [Next].
4
¾ Choose the components you want to install and then click [Next].
5
¾ The confirmation screen summarizes your selections. Either Click [Back] to reselect or
Click [Next] to install your selections.
6
¾ Click [Finish]. The driver installation is now complete.
7
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Installing Xerox Drivers in Microsoft Windows 98 or Windows
Millennium using the USB port
¾ Plug the USB cable into the FaxCentre 2218 and connect it to your Personal Computer
(PC). Start your PC and switch on the FaxCentre 2218.
1
2
3
4
¾ Insert the Xerox Drivers CD into the CD-ROM drive.
¾ The Add New Hardware Wizard will display. Click [Next].
¾ Confirm that the radio button Search for the best driver for your device is chosen. Click
[Next].
i
In Windows Millennium (Me) the add Hardware Wizard will search and find the scan
driver. Click [Finish] when this process is complete. Windows Me will then display the
Add New Hardware Wizard for the print driver, click [Next]. Click [Finish] when this
process is complete. The drivers are installed and you can skip to step 9.
ii In Windows 98 you must specify the location. Browse to the CD-ROM drive and the
"Usb" folder on the CD and click [OK]. Click [Next] when prompted then [Finish]. The
USB composite driver is then loaded.
¾ The Add New Hardware Wizard will display. Click [Next] to install the USB hardware driver
for the FaxCentre 2218.
5
6
¾ You must specify the location. Browse to the CD-ROM drive and the "Usb" folder on the
CD and click [OK]. Click [Next] when prompted then click [Finish].
The USB hardware driver for the FaxCentre 2218 is now loaded.
¾ The Add New Hardware Wizard will display. Click [Next] to install the Scan driver for the
FaxCentre 2218.
7
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¾ Again, you must specify the location. Browse to the CD-ROM drive and the Driver folder
on the CD. Then click the scan directory and then the Win98ME directory and click [OK].
Click [Next] when prompted then click [Finish].
8
The scan driver for the FaxCentre 2218 is now loaded.
¾ In Microsoft Windows click [Start] and then [Settings] and then [Printers]. Double-click the
[Add Printer] icon.
9
¾ The Add Printer Wizard will begin. Click [Next]. Choose Local Printer and click [Next].
10
¾ At the next screen click [Have Disk], and browse to your CD-ROM drive. Open the Driver
directory, then open the Print directory, then open the AddPrint directory and then choose
the Win9x directory and click [OK].
11
12
¾ The next screen will display the Xerox FaxCentre 2218 driver, click [Next].
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¾ Click the port that the printer cable is attached to, in this case USB and click [Next].
13
¾ You can type in a name for your new printer or accept the default then click [Next].
14
15
¾ Choose [Yes] to print a test page and click [Finish].
The FaxCentre 2218 driver will now be installed and a test page should print.
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Test Print or Scan
To ensure the FaxCentre 2218 has been installed correctly a test print or scan should be
submitted from the Workstation. Use the following instructions to send a test print or scan.
Test Print
¾ Open a document on the Workstation.
1
2
3
¾ Select the Xerox FaxCentre 2218 as the printer to which the document will be sent.
¾ Print the selected document on the device and verify that it prints correctly.
The installation process is now complete.
Test Scan
¾ Open the TWAIN compliant application being used to scan documents.
1
2
¾ Follow the instructions provided in “Scan” starting on page 7-1 to scan a document and
verify that it scans correctly.
The installation process is now complete.
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3 Paper and Other Media
There is one Paper Tray and a Bypass Tray as standard on the
Xerox FaxCentre 2218. A second Paper Tray is available to
purchase as an option.
¾ Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
¾ Setting the Paper Size. . . . . . . . . . . . . . . . . . . . . . 3-8
¾ Media Specifications . . . . . . . . . . . . . . . . . . . . . . . 3-9
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Loading Paper
Preparing Paper for Loading
Before loading paper into the Paper Trays, fan the edges. This procedure separates any
sheets of paper that are stuck together and reduces the possibility of paper jams.
To avoid unnecessary paper jams and misfeeds do not remove paper from its
packaging until required.
)
Using the Paper Trays
Loading the Paper Trays
Using the instructions provided, load paper into the machine. Up to two Paper Trays are
available, depending on your machine configuration. The Paper Trays can hold a maximum of
550 sheets of 80 g/m² (20 lb) plain paper.
¾ To load paper, pull open the
1
2
Paper Tray.
¾ Push down on the pressure plate
until it locks into position.
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¾ Adjust the rear paper guide to the
required paper length.
3
It is preset to A4 or Letter size
depending on country.
¾ To load another size, lift the rear
guide out of the current position
and insert it into the required
position.
Rear
Guide
L
The Paper Trays can hold a
maximum of 550 sheets of 80 g/m²
(20 lb) plain paper. You can use
4
z If you experience
problems with
paper feed, turn
the paper around
and if the problem
continues, use
¾ Fan the paper and insert it into
the tray.
If loading Letterhead, ensure the
design is face-up and the top
edge of the sheet is placed at the
right side.
the Bypass Tray.
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¾ Ensure that the paper is
5
positioned under the snubbers.
Corner
snubbers
¾ Do not fill above the Maximum Fill
Line.
Max Fill
Line
6
z When printing
¾ Position the side guide by
squeezing the lever and sliding it
toward the stack of paper, until it
gently touches the side of the
stack.
from your PC,
ensure you select
the Paper Source
and the correct
paper size from
your software
application.
Do not allow the guide to press
against the edge of the paper
tightly.
¾ Close the Paper Tray.
Use the instructions “Setting the Paper Size” on page 3-8 to set the correct size for
the Paper Tray.
)
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¾ To select a paper tray, press the
7
[Paper Supply] key until the
required tray is lit on the Status
Map.
Tray 1 and the Bypass Tray are
available as standard, Tray 2 is
optional.
Enter
Paper Supply
Status Map
If two tray lights display together,
the Auto Tray Switching feature is
active. When one tray runs out of
paper, the machine will switch to
the other selected tray.
Using the Bypass Tray
The Bypass Tray is located on the right side of your machine. It can be closed when not in use,
making the product more compact. Use the Bypass Tray to print transparencies, labels,
envelopes or postcards in addition to making quick runs of paper types or sizes that are not
currently loaded in the paper tray.
Acceptable print media is plain paper with sizes ranging from 98 x 148 mm (3.86 x 5.83 inch),
to Legal size (216 x 356 mm / 8.5 x 14 inch) and weighing between 60 g/m² and 160 g/m² (16
lb and 43 lb).
The following table summarizes the print media allowed and the maximum stacking height for
each paper type.
PAPER TYPE
MAXIMUM STACKING HEIGHT
100 sheets or 9 mm (0.35 inch)
Plain/Bond/Colored and Pre-
printed Paper
Envelope
Transparency
Label
10 envelopes or 9 mm (035 inch)
30 sheets or 9 mm (0.35 inch)
10 sheets or 9 mm (0.35 inch)
10 sheets or 9 mm (0.35 inch)
Cardstock
L
The height is measured with the stack of sheets laid on a flat surface.
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Loading the Bypass Tray
1
z Remove any curl
on postcards,
envelopes, and
labels before
¾ Lower the Bypass Tray, located
on the right side of the product.
¾ Unfold the Paper Support
loading them into
the Bypass Tray.
extension.
Paper
Support
Bypass Tray
2
z Hold
¾ Prepare a stack of paper or
envelopes for loading by flexing
or fanning them back and forth.
Straighten the edges on a level
surface.
transparenciesby
the edges and
avoid touching
the print side.
¾ Load the print material with the
print side facing down and
3
against the right edge of the tray.
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¾ Adjust the paper guide to the
width of the stack of print
material.
34
5
Ensure you have not loaded too
much print media. The stack
should be under the Max. Fill
Line.
¾ To select the Bypass Tray, press
the [Paper Supply] key until the
Bypass Tray is lit on the Status
Map.
¾ When the Bypass Tray is
selected the Paper Type option
displays. Use the Navigation
Keys to select the Paper Type
being loaded and press [Enter].
Enter
Paper Supply
Status Map
Use the instructions “Setting the Paper Size” on page 3-8 to set the correct size for
the Bypass Tray.
)
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Setting the Paper Size
After loading paper in the Paper Trays, you will need to set the default Paper Size. Use the
following instructions to set the default Paper Size for each tray.
¾ Press the [Machine Status] key on the Control Panel.
1
2
¾ Select [Machine Setup] using the Navigation Keys and press [Enter].
The display shows [Tray 1 Size] on the bottom line.
¾ Press [Enter].
¾ Use the Navigation Keys to select the Paper Size required and press [Enter] to save the
selection.
13
4
¾ Repeat the procedure for [Tray 2 Size] if available, and [Bypass Size].
¾ Press [Menu/Exit] to exit each menu level and return to Standby mode.
Page 3-8
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Media Specifications
Media Sizes and Types
The table below identifies the media sizes which can be used in the Paper Tray and Bypass
Tray, and the capacities which can be loaded.
a
MEDIA SIZE
INPUT SOURCE CAPACITY
Paper Tray Bypass Tray
Plain paper
Letter (8.5 x 11 inch)
550
100
YES
YES
YES
NO
YES
YES
YES
YES
YES
YES
YES
Folio (8.5 x 13 inch)
Legal (8.5 x 14 inch)
Executive (7.25 x 10.5 inch)
A4 (210 x 297 mm)
B5 (182 x 257 mm)
A5 (148 x 210 mm)
550
550
0
100
100
100
100
100
100
550
0
YES
NO
0
NO
Envelopes
No. 10 (8.5 x 14 inch)
C5 (6.38 x 9.37 inch)
DL (110 x 220 mm)
0
0
0
0
0
10
10
10
10
10
NO
NO
NO
NO
NO
YES
YES
YES
YES
YES
Monarch (3.87 x 7.5 inch)
B5 (176 x 250 mm)
b
Labels
0
0
10
10
NO
NO
YES
YES
Letter (8.5 x 11 inch)
A4 (210 x 297 mm)
b
Transparency films
Letter (8.5 x 11 inch)
0
0
30
30
NO
NO
YES
YES
A4 (210 x 297 mm)
b
Card stocks
0
0
0
10
10
10
NO
NO
NO
YES
YES
YES
A6 (105 x 148.5)
Post Card (4 x 6 inch)
Hagaki (5.83 x 8.27 inch)
L
a.
b.
Depending on paper thickness, maximum capacity may be reduced.
Feed one sheet at a time through the Bypass Tray if jams occur.
NOTE: For information about Media weight specifications, refer to “General Specifications”
starting on page 11-6.
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When selecting or loading paper, envelopes, or other special media please adhere to these
guidelines:
¾ Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and
poor print quality.
¾ Use only high quality copier grade paper. Avoid paper with embossed lettering,
perforations, or texture that is too smooth or too rough.
¾ Store paper in its ream wrapper until ready to use. Place cartons on pallets or shelves, not
on the floor. Do not place heavy objects on top of the paper, whether it is packaged or
unpackaged. Keep it away from moisture, or other conditions that can cause it to wrinkle or
curl.
¾ During storage, moisture-proof wrap (any plastic container or bag) should be used to
prevent dust and moisture from contaminating your paper.
¾ Always use paper and other media that conform with the specifications detailed in
“General Specifications” on page 11-6.
¾ Use only well-constructed envelopes with sharp, well creased folds:
-
-
DO NOT use envelopes with clasps and snaps.
DO NOT use envelopes with windows, coated lining, self-adhesive seals, or other
synthetic materials.
-
DO NOT use damaged or poorly made envelopes.
¾ It is recommended that you feed special paper types one sheet at a time.
¾ Only use the special media recommended for use in laser printers.
¾ To prevent special media such as transparencies and label sheets from sticking together,
remove them from the exit tray as they are printed.
¾ Place transparencies on a flat surface after removing them from the machine.
¾ Do not leave the film in the paper tray for long periods of time. Dust and dirt may
accumulate on them resulting in spotty printing.
¾ To avoid smudging caused by fingerprints, handle transparencies and coated paper
carefully.
¾ To avoid fading, do not expose the printed transparencies to prolonged sunlight.
o
o
o
o
¾ Store unused media at temperatures between 59 F and 86 F (15 C to 30 C). The relative
humidity should be between 10% and 70%.
¾ Do not load more than 10 sheets of special media into the Bypass Tray at a time.
o
o
¾ Verify that your labels’ adhesive material can tolerate fusing temperature of 200 C (392 F)
for 0.1 second.
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¾ Ensure that there is no exposed adhesive material between labels. Exposed areas can
cause labels to peel off during printing, which can cause paper jams. Exposed adhesive
can also cause damage to machine components.
¾ Do not feed a sheet of labels through the machine more than once. The adhesive backing
is designed for one pass through the machine.
¾ Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or
otherwise damaged.
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4 Fax
The Fax function is available as standard on the Xerox
FaxCentre 2218.
¾ Faxing Procedure . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
¾ Dialing Methods. . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6
¾ Basic Fax Features . . . . . . . . . . . . . . . . . . . . . . . . 4-9
¾ Special Fax Features. . . . . . . . . . . . . . . . . . . . . . 4-12
¾ PC Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17
¾ Fax Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21
¾ Mailbox Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22
¾ Mailbox Procedures. . . . . . . . . . . . . . . . . . . . . . . 4-25
¾ Fax Setup Options. . . . . . . . . . . . . . . . . . . . . . . . 4-30
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Faxing Procedure
Load the Originals
1
Document Feeder:
¾ Remove all staples and paper
clips prior to loading.
¾ Adjust the sliding document
Document
Guides
guides to the size required.
¾ Insert the originals neatly into the
Document Feeder, face up.
The first page should be on top
with the headings towards the
back or left of the machine.
¾ Align the stack with the left and
rear edges of the tray. Adjust the
guides to just touch the edges of
the originals.
L
Up to 50 sheets of 80 g/m² (20lb bond) paper can be loaded. Weight ranges from 45 - 105 g/m²
(12.5 - 28lb). Sizes range from B5 to Legal (7” x 10” to 8.5” x 14”). Refer to “Scanner and Copier
Specifications” on page 11-5 for full Document Feeder specifications.
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Document Glass:
z Ensure no
¾ Raise the Document Feeder and
documents are
loaded in the
Document
position the original face down on
the Document Glass.
Feeder when
using the
Document Glass.
Align with the registration arrow in
the rear left corner.
Leaving the
Document
¾ Lower the Document Feeder.
Feeder open
while scanning
will affect the
image quality and
toner
consumption.
z On completion of
the job, ensure
the Document
Feeder is closed.
Select the Fax key
2
¾ Press the [Fax] key to activate
Fax Key
Fax mode.
The Fax key remains illuminated
when selected.
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Select the Fax Features
3
z For more
information about
the available Fax
features, refer to
“Basic Fax
Features” on
page 4-9, and
“Special Fax
¾ Press the Fax feature key
Lighten/Darken
Original Type
required on the Control Panel.
Fax Key
Basic features available for Fax
jobs are Lighten/Darken, 2 Sided,
Original Type, Color Original and
Resolution.
Features” on
page 4-12.
¾ Using the Navigation Keys, select
the setting required for the
feature and press [Enter].
Resolution
Color Original
2 Sided
Enter the Fax Number
4
z There are several
methods
¾ Use the Numeric Keypad to enter
the telephone number of the
remote fax machine.
available for
entering the
remote fax
number, for more
information refer
to “Dialing
Methods” on
page 4-6.
¾ If an incorrect number is entered,
use the Navigation Keys to select
the incorrect number and then
press the correct number.
Numeric Keypad
Clear/Clear All
Pressing the [Clear/Clear All] key
will delete the entire fax number
entered.
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Press Start
5
¾ Press [Start] to begin the Fax job.
¾ If the display shows [Scan
Another?] and another original
requires scanning, load the next
original and select [Yes]. Press
[Enter].
Start
Navigation Keys
Continue the procedure until all
the originals have been scanned.
¾ Select [No] when all the originals
have been scanned, and press
[Enter].
The Fax is scanned and sent.
Job Status
6
¾ To view the status of a job, press
the [Job Status] key.
Job Status
¾ A list of current jobs and the job
details displays.
¾ To delete a job, select the
required job and press [Enter].
When [Cancel Job?] is displayed,
press [Enter].
Enter
Navigation Keys
¾ Press [Menu/Exit] to exit Job
Status.
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Dialing Methods
There are several methods which can be used to enter a fax number or a group of fax
numbers.
Keypad Dialing This option allows users to enter a fax number using the numeric keypad. The number entered
appears in the fax window.
One-Touch The One-Touch Keys enable users to send transmissions with the press of a single button.
Dialing
Speed Dialing Users can send a speed dial quickly by pressing the number of the speed dial location and
holding the last digit for 2 seconds.
Dialing from the The Phonebook allows users to search for a desired number, whether it is a Speed Dial, a
Phonebook
Group Dial or a One-Touch key. With 400 Speed and Group Dial locations, as well as 60 One-
Touch Keys, it can be difficult for users to recall which location contains the desired recipient.
This feature allows users to scroll through the entire list, by category, or enter the first letter of
the recipient’s ID for a quicker search. To learn how to program in numbers, see “Phonebook
Setup:” on page 4-33.
Manual Group Manual Group Dialing allows you to listen to the dial tone when entering fax numbers. Used
Dialing
when sharing a fax and phone line and sending transmissions to several destinations.
Manual Dialing Allows you to listen to the dial tone when entering a fax number. Used when sharing a fax and
phone line.
Redial Redial allows you to place a call to the last number or list of numbers dialed.
Charge Code The Charge Code feature allows the user to append a charge code to a fax number prior to
sending a transmission. The cost of the fax transmission will be passed to the charge code’s
owner.
DIALING METHOD
Keypad Dialing
INSTRUCTIONS
¾ Load the originals and select the [Fax] key.
¾ Use the Numeric Keypad to enter the telephone number of the
z Use when entering the remote fax
number using the Numeric Keypad.
remote fax machine.
¾ Press [Start] to send the fax.
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One Touch Dialing
¾ Load the originals and select the [Fax] key.
¾ Press the desired [One Touch] key.
¾ The machine will automatically send the fax to the number
stored in the One Touch location.
Speed Dialing
¾ Load the originals.
¾ Press the number of the speed dial on the numeric keypad and
hold the last digit for 2 seconds.
¾ The machine will automatically send the fax to the number
stored in the speed dial location.
Dialing from the Phonebook
¾ Load the originals and select the [Fax] key.
¾ Program the features required for the job.
¾ Press [Phonebook].
z Use to access a fax number stored in
machine memory as a speed dial,
group dial, or one touch key. To learn
how to program in numbers see
¾ Select [Alpha Search], [Speed Group Dials], or [One Touch
“Phonebook Setup:” on page 4-33.
Keys] and press [Enter].
¾ Scroll through the list chosen using the navigation keys and
press [Enter] or [Start].
¾ The name displays and the original is scanned into memory
ready for sending.
¾ If the original is loaded on the Document Glass, the display
asks if you went to send another page. Select [Yes] to add
more, or [No] to begin transmission. Press [Enter].
¾ The number(s) stored in the selected location will be dialed
automatically.
Manual group dialing
¾ Load the originals and select [Fax].
¾ Press [Manual Group].
z Use to manually program a broadcast
send to multiple destinations.
The display requests a destination fax number.
z A maximum of 25 entries may be
entered for a manual group.
¾ Enter the first fax number and a [Charge Code] if needed and
press [Enter].
¾ ’Another No.?’ displays. Select [Yes] to add another number
and press [Enter].
¾ Repeat the procedure until all numbers have been entered.
Then select [No] and press [Enter].
The originals are scanned and faxed to the destinations
entered.
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Manual Dialing
¾ Load the originals and select [Fax].
¾ Press [Manual Dial].
z Use to dial the fax number with the
telephone line open.
The dial tone is audible and the LCD displays ’Phone’.
¾ Dial the fax number and a [Charge Code] if needed. When the
fax tone is heard, press [Start] to begin faxing.
Redial
¾ Load the originals and select [Fax].
¾ Press [Pause/Redial].
z Numbers which have already been
entered recently can be quickly
The last number is automatically dialled and the originals are
scanned and faxed.
accessed using the Redial function.
¾ Load the originals and select [Fax].
¾ Press [Pause/Redial] for approximately 2 seconds.
The Redial Memory in the machine retains the last 10 numbers
dialled.
¾ Using the Navigation Keys, select the number required and
press [Enter].
¾ Press [Start] to dial the number. The fax is automatically
scanned and sent.
Example (Manual Dial).
¾ Press [Manual Dial].
¾ Dial the fax number.
¾ Press [Charge Code].
Charge Code
z Use to add a charge code to the end
of any manual dial, phonebook entry,
one touch key.
¾ Enter the charge code using the numeric Keypad and press
[Enter].
¾ The charge code will appear as $$$$ on the display or in
reports.
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Basic Fax Features
There are five basic Fax features available. These features can be selected using the feature
keys located on the Control Panel.
Original Type
Lighten/
Darken
2 Sided
Color Original
Resolution
Feature Description
Lighten/Darken Adjusts the lightness or darkness of the fax being sent.
Original Type Sets the appropriate Resolution and Lighten/Darken settings for text, photos and mixed
documents.
Color Original Enables color documents to be scanned and transmitted in color.
Resolution The Resolution affects the appearance of the fax at the receiving fax terminal. A higher
resolution produces better quality for photos. However, a lower resolution reduces
communication time.
2 Sided Enables 2 sided originals to be scanned and transmitted
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.
FEATURE
OPTIONS
INSTRUCTIONS
Lighten/Darken 5 Contrast Settings
¾ Press [Fax].
¾ Press [Lighten/Darken].
z Use to adjust the
contrast for a
document
¾ Using the Navigation Keys select a contrast
containing faint
or dark images.
setting.
Each time the key is pressed the selection block
on the display moves to the left or right. As the
selection block moves to the right the contrast
becomes darker.
¾ Press [Enter] to save the selection.
¾ Press [Fax].
Original Type
Text
Use for documents
containing mostly text.
¾ Press [Original Type].
z Use to select the
type of
document being
scanned.
Mixed
Use for documents with
mixed text and graphics.
¾ Using the Navigation Keys, select the option
required and press [Enter].
Photo
On
Use for photographs.
Color Original
Use to scan a color
original and send to the
remote fax.
¾ Press [Fax].
¾ Press [Color Original].
z Use to scan and
send a color
original.
¾ Using the Navigation Keys, select the [On] and
z The remote fax must have
the capability to receive a
color fax to use this
feature.
press [Enter].
Resolution
Standard Use for documents with
¾ Press [Fax].
normal sized characters.
¾ Press [Resolution].
z Use to increase
sharpness and
clarity.
Fine
Use for documents
containing small
characters or thin lines.
Also used when sending a
color fax.
¾ Using the Navigation Keys, select the option
required and press [Enter].
Super Fine Use for documents
containing extremely fine
detail. This is only
available in Manual Dial
mode and if the remote
machine also supports
Super Fine resolution.
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2 Sided
Yes
No
Use for 2 sided originals ¾ Press [2 sided].
¾ Using the Navigation Keys, select Yes or No and
press [Enter].
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Special Fax Features
The special Fax features available can be accessed by pressing the Menu/Exit key and then
selecting Fax Features on the display.
Menu/Exit
Enter
Navigation Keys
Feature Description
Toll Save Using the Toll Save button on the control panel, you can quickly set your machine to send the
document(s) stored in memory during a preset time slot, when the call charge is lower. Toll
Save mode helps you to take advantage of lower long distance rates at night, for example.
NOTE: The toll-saving time slot may vary depending on your contract with your long distance
phone company.
Memory Fax Using the Memory Fax feature enables you to scan your documents into the memory of the
machine. Once you have entered the destination the machine will begin fax transmission from
memory, enabling you to remove the original documents.
Delay Fax Using Delay Fax enables you to specify the time of a fax transmission or poll. This option can
be used to delay transmission of a fax job for a minimum period of 15 minutes and a maximum
period of 23hrs 59mins, by specifying the time at which the fax is sent.
Priority Fax Using the Priority fax feature, a high priority document can be sent ahead of reserved
operations. The document is scanned into memory and transmitted when the current
operation is finished. In addition, priority transmissions will interrupt a transmission between
redial attempts.
Polling Polling enables you to store fax documents into the machine’s memory for retrieval by another
remote fax machine, or to poll a remote fax machine or mailbox to retrieve information.
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TX Polling allows users to scan documents and store them. When remote machines poll the
device, they are able to retrieve the scanned document(s). Passcodes can be set up to control
which machines have access to the documents stored.
Delay RX Polling allows users to contact a remote fax machine to locate and receive faxes
stored by the remote machine at a specified time.
Batch TX The Batch TX feature is used when several documents are being sent to the same destination.
The recipient’s details are entered once, regardless of the quantity of documents being sent.
Fax features such as Original Type can be set for each individual document.
Secure Receive Using the Secure Receive option provides a level of security for incoming fax jobs. A passcode
must be entered in order for incoming fax jobs to be printed.
FEATURE
Toll Save
OPTIONS
INSTRUCTIONS
¾ Press [Menu/Exit].
Off
On
Use to de-activate the
feature.
¾ Using the Navigation keys select [Fax Features]
z Use to set a low
rate period for
sending faxes.
and press [Enter].
Use to enable the feature.
¾ Select [Toll Save] and press [Enter].
¾ Select [On] and press [Enter].
¾ Select [Start Time] and enter a date and time to
start the Toll Save period. Press [Enter].
¾ Select [End Time] and enter a date and time to
end the Toll Save period. Press [Enter].
Memory Fax
No.
Used to enter the fax
phone number for the
remote machine.
¾ Press [Menu/Exit].
¾ Using the Navigation Keys select [Fax Features]
z Use to send a
fax from
memory.
and press [Enter].
¾ Select [Memory Fax] and press [Enter].
¾ Enter the fax number using the Numeric keypad, a
Phonebook entry or One Touch key for the remote
machine. Press [Enter].
¾ Another No? displays, if required enter another
number and press [Enter].
¾ When all the numbers have been entered the
originals are scanned and stored in memory. The
fax is then sent from memory.
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Delay Fax
¾ Press [Menu/Exit].
¾ Using the Navigation Keys select [Fax Features]
z Use to set a
specific time for
sending your
fax.
and press [Enter].
¾ Select [Delay Fax] and press [Enter].
¾ Enter the fax number using the Numeric Keypad a
Phonebook entry or One Touch Key, and press
[Enter]. Enter another number if required. When
all numbers have been entered select [No] and
press [Enter].
z When the
machine has
more than one
fax stored in
memory, the
status message
Delayed Fax is
displayed.
¾ Enter a name for the job and press [Enter].
¾ The displays shows the current time, enter a time
for the delay fax and press [Enter].
If you set a time earlier than the current time, the
job will be sent at that time the following day.
The originals are scanned into memory ready for
sending.
Priority Fax
¾ Press [Menu/Exit].
¾ Using the Navigation Keys select [Fax Features]
z Use this option
to send your fax
ahead of
and press [Enter].
reserved
operations.
¾ Select [Priority Fax] and press [Enter].
¾ Enter the fax number using the Numeric Keypad a
Phonebook entry or One Touch Key, and press
[Enter]. Enter another number if required. When
all numbers have been entered select [No] and
press [Enter].
¾ Enter a name for the job and press [Enter].
The originals are scanned into memory ready for
sending.
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Polling
TX Poll Use to store a document ¾ Press [Menu/Exit].
on the machine ready to
be polled by a remote fax
machine.
¾ Using the Navigation Keys select [Fax Features]
z Polling is used
to retrieve
documents from
remote fax
and press [Enter].
¾ Select [Polling] and press [Enter].
¾ Select [TX Poll] and press [Enter].
¾ Enter a 4 digit Poll Code and press [Enter].
machines.
Remote fax
machines can
also poll your
machine.
¾ To store the originals in the Bulletin Board select
[On]. If the Bulletin Board is not required, select
[Off].
¾ Press [Start]. The originals are scanned into
memory ready to be polled.
Delay RX Use to retrieve a
¾ Press [Menu/Exit].
Poll
document from a remote
fax machine at a specified
time.
¾ Using the Navigation Keys select [Fax Features]
and press [Enter].
¾ Select [Polling] and press [Enter].
¾ Select [Delay RX Poll] and press [Enter].
¾ Enter the fax number using the Numeric Keypad a
Phonebook entry or One Touch Key, and press
[Enter].
¾ The display shows the current time, enter a start
time for the remote fax machine to be polled.
Press [Enter] when the correct time displays.
If you set a time earlier than the current time, the
job will be sent at that time the following day.
¾ Enter a 4 digit Poll Code and press [Enter].
The machine will poll the remote machine at the
specified time.
Batch TX
On
Off
Activates the Batch TX
feature.
¾ Press [Menu/Exit].
¾ Using the Navigation Keys select [Fax Features]
z Use to send
faxes that are
going to the
samelocation,in
one batch.
and press [Enter].
Deactivates the Batch TX
feature.
¾ Use the Navigation Keys to select [Batch TX] and
press [Enter].
¾ Select [On] and press [Enter]. Enter a Batch
Interval between 0 - 99 and press [Enter].
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Secure Receive
Print
Print secure faxes
¾ Press [Menu/Exit].
¾ Using the Navigation Keys select [Fax Features]
z Feature must be
enabled in Fax
Setup.
and press [Enter].
¾ Select [Secure Receive] and press [Enter].
¾ Select [Print] and press [Enter].
¾ Enter a passcode and press [Enter].
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PC Fax
This allows a fax image file to be routed from a computer to a local or networked fax machine
via the PC fax driver. The PC fax driver uses the fax machine to send out faxes to a recipient
list.
Configure PC Fax
Example of configuring PC Fax on a network (Xp).
¾ On your PC go to Start, All Programs, Xerox FaxCentre 2218, Configure PC fax.
1
2
¾ If Configure PC fax is not there, please find the PCL driver CD or pull the file from
xerox.com and install PC fax.
¾ Select the [Network] radio button
3
4
¾ Select [Browse].
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¾ Select the [Auto detect on the Network] radio button and choose [Search Now].
5
6
7
¾ Choose your device and Click [OK].
¾ If the machine does not appear in the list, verify a network kit has been installed and the
machine has been connected and configured on the network. You cannot network fax
without having a Network Kit installed on the machine.
¾ You can also type the IP address in directly by choosing the [IP Address] radio button.
8
To Send a PC Fax
¾ Select Print from an application and choose Xerox PC Fax as a printer. The Xerox Fax
Wizard will pop-up.
1
Cover Page
The Cover Page tab allows you to fill out a cover page or choose to skip it. Select any box you
want to fill in.
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Recipients
The Recipients tab allows you to Add or Remove phone numbers from a phonebook and add
them to a recipients list.
FEATURE
INSTRUCTIONS
Add a number to the phone book
¾ Select the Add button on the left side of the
window.
¾ Enter the Name and Fax number.
Remove a number from the
phonebook
¾ Select the entry and select the remove button
Move number(s) from the
¾ Select the number(s) and then the >> button
phonebook to the recipients list
Remove a number from the
recipients list
¾ Select the number and then the << button
Add a number to the recipients list ¾ Select the Add button on the right side of the
directly
window.
¾ Enter the Name and Fax number.
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¾ When the recipients list is complete, select the Send Fax tab.
2
3
4
5
¾ Select the required resolution (Standard or Fine).
¾ Select the [Preview] button to preview the fax. The preview appears on the left side of the
window. If it has more than one page you can scroll through by selecting
or
.
¾ Select [Send Fax] to send the document.
The PC fax driver is unable to confirm if the fax has reached its destination(s). MSG Confirm,
if enabled, or a Fax Tx report from the sending machine should be used.
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Fax Forwarding
When you are away from your FaxCentre, you can have your faxes automatically forwarded
to a fax machine near you. This lets you continue to receive your faxes regardless of where
you’re located.
This feature sets up the forwarding details for faxes. This can be set for received and or
transmitted faxes and can also print a copy at the FaxCentre 2218.
To configure fax forwarding:
¾ Press the [Machine Status] button.
1
2
¾ Press
or
until System Admin Tools is displayed and press [Enter].
If the System Admin Tools have been passcode protected, type in the password and press
[Enter].
¾ Press
or
or
until Forward to Fax is displayed and press [Enter].
3
4
¾ Press
until the required forwarding condition is displayed and press [Enter].
The choices are:
Off - don’t forward
RX - forward received
TX - forward transmitted
All - forward RX and TX
Enter the fax number to receive the forwarded fax and press [Enter].
¾ If you want to forward the Fax to another number, press
or
until Yes is displayed
and press [Enter]. Otherwise, choose No and press [Enter].
5
6
7
¾ If you want to print a local copy, press
or
until Yes is displayed and press [Enter].
Otherwise, choose No and press [Enter].
¾ If you want to delete the assigned recipient of the forwarded faxes, press
or
until
Yes is displayed and press [Enter]. Otherwise, choose No and press [Enter].
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Mailbox Setup
Mailboxes are areas of machine memory where incoming faxes are stored or from which
outgoing faxes can be polled. The System Administrator can set up to 100 mailboxes on your
machine.
You can use a mailbox located on the same machine you are using (local mailbox), or a
mailbox set up on a remote machine (remote mailbox).
Local mailboxes can contain both stored and received documents. Stored documents are
placed in the local mailbox by the user standing at the device; received documents are placed
in the local mailbox by a remote fax device. The local mailbox may be password protected and
a local user can delete or print the contents of the mailbox.
Documents held within the local mailbox are recognized as stored for polling, printing or
deleting by the user. To access a mailbox you must enter the 3 digit mailbox number and, if
applicable, a 4 digit mailbox passcode. Please contact your System Administrator for more
information.
This feature sets up the Mailbox details for faxes. This can be set to store received or
transmitted faxes and print contents at the FaxCentre 2218.
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Create a Mailbox
To create a mailbox:
¾ Press the [Machine Status] button.
1
2
¾ Press
or
until System Admin Tools is displayed and press [Enter].
If the System Admin Tools have been passcode protected, type in the password and press
[Enter].
¾ Press
or
or
until Mailbox Setup is displayed and press [Enter].
3
Press
until Mailbox is displayed and press [Enter].
¾ Press
or
until Create is displayed and press [Enter].
4
5
¾ Press
or
until the required Mailbox Type is displayed and press [Enter]. The
choices are:
Set_Conf_MBX (confidential)
Set_Bull_MBX (bulletin)
¾ Press
or
until Enter Box No is displayed and press [Enter].
6
7
Enter the Mailbox Number and press [Enter].
¾ If you want to passcode protect press
or
until Security is displayed and press
[Enter].
Press
or
until Yes is displayed and press [Enter].
Enter the passcode using the keypad and press [Enter].
Enter the Mailbox Id. using the keypad and press [Enter].
¾ If you want to create another Mailbox, press
or
until Another is displayed and
press [Enter]. Repeat steps 6 and 7.
8
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Delete a Mailbox
To delete a mailbox:
¾ Press the [Machine Status] button.
1
2
¾ Press
or
until System Admin Tools is displayed and press [Enter].
If the System Admin Tools have been passcode protected, type in the password and press
[Enter].
¾ Press
or
or
until Mailbox Setup is displayed and press [Enter].
3
4
Press
until Mailbox is displayed and press [Enter].
¾ Press
or
until Delete is displayed and press [Enter]
¾ Enter the Box Number to be deleted.
¾ Enter the Passcode for the mailbox.
Confirm the deletion.
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Mailbox Procedures
These procedures allow you to store a document in a mailbox, delete a document from a
mailbox, print a document from a mailbox and to poll a mailbox. Mailboxes are setup by the
System Administrator.
Storing Documents in a Mailbox
Allows users to scan and store fax documents for polling. Documents are stored in your
mailbox and automatically sent to a remote fax machine when requested.
¾ Load the originals you want to
1
store in the mailbox.
¾ Press the [Menu/Exit] key.
Menu/Exit
Enter
¾ Using the Navigation Keys select [Mailbox] and press [Enter].
2
3
Select [Store] and press [Enter].
¾ Enter the Box Number for the mailbox and press [Enter].
The originals are scanned and stored in the mailbox. The display shows the number of
pages stored.
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Printing Mailbox Contents
Allows you to print a hard copy of the documents stored in a mailbox.
NOTE: If the Delete Mailbox Documents or Print Mailbox Documents option is selected then
both received and stored documents within the selected mailbox will be printed or deleted.
¾ Press the [Menu/Exit] key.
1
¾ Using the Navigation Keys
select [Mailbox] and press
[Enter].
Menu/Exit
Enter
¾ Select [Print] and press [Enter]
2
3
¾ Enter the Box Number for the mailbox and press [Enter].
¾ Enter the Passcode for the mailbox and press [Enter].
The contents of the mailbox are printed and deleted.
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Deleting Mailbox Contents
Allows you to delete all the documents stored within a mailbox.
NOTE: If the Delete Mailbox Documents or Print Mailbox Documents option is selected then
both received and stored documents within the selected mailbox will be printed or deleted.
¾ Press the [Menu/Exit] key.
1
¾ Using the Navigation Keys
select [Mailbox] and press
[Enter].
Menu/Exit
Enter
¾ Select [Delete] and press [Enter].
2
3
¾ Enter the Box Number for the mailbox and press [Enter].
¾ Enter the Passcode for the mailbox and press [Enter].
The contents of the mailbox are deleted.
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Polling from a Mailbox
Polling enables you to store fax documents into the machine’s memory for retrieval by another
remote fax machine, or to poll a remote fax machine or mailbox to retrieve information.
Polling from a Mailbox allows users to contact a remote mailbox which is set up on a remote
fax machine. When contact has been made, the remote machine sends faxes stored within
the mailbox. To use this option, you need to know the remote mailbox number and passcode.
¾ Press the [Menu/Exit] key.
1
¾ Using the Navigation Keys select
[Mailbox] and press [Enter].
Menu/Exit
Enter
¾ Select [Poll From] and press [Enter].
2
3
¾ Enter the Box Number to be polled and press [Enter].
Enter the Passcode for the mailbox and press [Enter].
¾ Enter a remote fax number using the Numeric keypad, a Phonebook entry or One Touch
Key and press [Enter].
4
The display shows the current time.
¾ Enter a Start Time for the mailbox to be polled and press [Enter].
If you set a time earlier than the current time, the originals will be retrieved at that time the
following day.
The mailbox will be polled at the specified time.
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Sending to a Mailbox
Allows you to send a fax document directly to an individual’s private mailbox on a remote
machine.
NOTE: This feature will only be available when the remote machine has mailbox capability
and when the user sending the document knows the mailbox number of the recipient.
¾ Press the [Menu/Exit] key.
1
¾ Using the Navigation Keys
select [Mailbox] and press
[Enter].
Menu/Exit
Enter
¾ Select [Send] and press [Enter].
2
3
¾ Enter the Box Number for where the originals are to be sent, and press [Enter].
¾ Enter the Passcode for the mailbox and press [Enter].
¾ Enter a remote fax number using the Numeric keypad, a Phonebook entry or One Touch
Key and press [Enter].
4
The display shows the current time.
¾ Enter a Start Time for the originals to be sent and press [Enter].
If you set a time earlier than the current time, the job will be sent at that time the following
day.
The originals will be sent to the mailbox at the specified time.
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Fax Setup Options
Changing the Fax Setup Options
The Fax Setup Options contain features that enable you to enhance the appearance and style
of your faxed document.
Lighten/Darken Adjusts the lightness or darkness of the fax.
Resolution The Resolution affects the appearance of the fax at the receiving fax terminal. A higher
resolution produces better quality for photos. However, a lower resolution reduces
communication time.
Receive Mode Enables incoming transmissions to be answered appropriately. Used to set the default mode
when sharing a fax and phone line.
Fax Duplex Allows paper to be saved by printing on both sides.
Speed Dials Using the Speed Dial number saves time typing the complete fax destination number.
Group Dials Used to send a transmission to several destinations.
One-Touch Keys The One-Touch Keys enable users to send transmissions with the press of a single button.
MSG Confirm You can set your machine to print a report showing whether a transmission was successful,
how many pages were sent, and more. The available options are On, Off, and On-Err, which
prints only when a transmission is not successful.
Auto Reduction When receiving a document containing pages as long as, or longer than, the paper loaded in
the tray, the machine reduces the size of the document to fit the size of the paper loaded in
the machine. With the feature Off the document will be divided and printed in actual size on
two or more pages. Used when receiving international faxes on different paper sizes.
Prefix Dial Adds a prefix to all numbers dialled. For example, to access an external line.
Auto Report This produces a report with detailed information about the previous 50 communication
operations, including time and dates.
ECM Mode Error Correcting Memory (ECM) increases transmission accuracy by transmitting additional
data with the main transmission to ensure characters are correctly interpreted by the receiving
device. Used when sending technical data; not required when sending pictures or general
documents. Transmission time is increased when ECM Mode is activated.
Redials You can specify the number of redial attempts, from 1 to 13.
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Ring to Answer Enables administrators to specify the number of times the machine rings, from 1 to 7, before
answering an incoming call.
Redial Term Used to set the time period between redial attempts.
Ringer Enables ring volume to be varied. Used when sharing a fax and phone line.
Junk Fax Setup Allows administrators to create a list of devices from which transmissions will not be accepted.
Used when a lot of Junk Faxes are received and when the authorized fax list is unlikely to vary.
Secure Receive Using the Secure Receive option provides a level of security for incoming fax jobs. A passcode
must be entered in order for incoming fax jobs to be printed.
Fax Auto Tray Selects the appropriate paper tray to print faxes.
Dial Mode Enables administrators to set the default Dial Mode to match the fax line.
DRPD Mode You can receive a call using the Distinctive Ring Pattern Detection (DRDP) feature, which
enables a user to use a single telephone line to answer several different telephone numbers.
You can set the machine to recognize which ring patterns to answer.
¾ Press the [Machine Status] key.
1
Enter
Machine
Status
¾ Using the Navigation Keys select [Fax Setup] and press [Enter].
2
¾ Using the Navigation Keys select the required setup option and press [Enter].
3
¾ Using the “Fax Setup Options” starting on page 4-32 customize the settings to meet your
requirements.
Press [Enter] to save your selections.
¾ Press [Menu/Exit] to exit each menu level and return to standby mode.
4
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Fax Setup Options
The following table lists all the Fax Setup options available and provides instructions for
customizing each setting. Instructions for accessing the Fax Setup options are provided on
page 4-30.
OPTION
Lighten/Darken
Resolution
SETTINGS
5 Contrast Settings
Standard
DESCRIPTION
Use to set the default Lighten/Darken setting.
Use to set the default resolution for fax jobs.
Fine
Super Fine
Tel
Receive Mode
Use to operate in manual mode. When a call is
received pick up the external phone handset or press
[Manual Dial]. If a fax tone can be heard, press [Start]
and replace the handset.
Fax
The machine answers the incoming call and
immediately switches to fax receive mode.
Ans/Fax
Use if attaching an answering machine to the
machine. If the machine detects a fax tone, it
switches to Fax mode automatically.
DRPD
You can receive a call using the Distinctive Ring
Pattern Detection (DRPD) feature. This option is
available when you setup DRPD mode.
Fax Duplex
Off
Use to de-activate Fax Duplex.
Long Edge
Use to set fax jobs to print 2 sided, with the binding
edge on the long edge.
Short Edge
Use to set fax jobs to print 2 sided, with the binding
edge on the short edge.
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Phonebook Setup:
Speed Dials
New
¾ Enter a Speed Dial number (1-400) using the
Numeric Keypad and press [Enter].
If a number is already stored in the location a
message displays. Enter a different Speed Dial
number.
¾ Enter the fax number you want to store using the
Numeric Keypad and press [Enter].
To insert a pause press the [Pause/Redial] key and
a ’-’ displays.
To add a charge code to the end of a number press
the [Charge Code] key and enter it using the
Numeric Keypad and press [Enter].
¾ To assign a name, enter it using the Numeric
Keypad and press [Enter]. If you do not require a
name leave it empty and press [Enter].
¾ To store more Speed Dial numbers repeat the
procedure.
Edit
¾ Enter the Speed Dial number you want to edit and
press [Enter].
¾ Edit the number and press [Enter].
¾ Edit the ID and press [Enter].
¾ Repeat until all editing has been completed.
¾ Press [Menu/Exit] when you have finished.
Delete
¾ Enter the Speed Dial number you want to delete
and press [Enter].
¾ If the displayed Speed Dial number with "delete?"
next to it is correct press [Enter] again.
¾ Repeat until all deleting is completed.
¾ Press [Menu/Exit] when you have finished.
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Phonebook Setup:
Group Dials
New
¾ Enter a Group number (1-400) using the Numeric
Keypad and press [Enter].
If a number is already stored in the location a
message displays. Enter a different Group Dial
number.
¾ The display asks you to enter a Speed Dial or One
Touch number. Enter the number you want to store
and press [Enter].
¾ Continue entering numbers until all members are
added. Press [Menu/Exit] when you have finished
entering numbers.
¾ To assign an ID to the Group enter it using the
Numeric Keypad then press [Enter].
If you do not require an ID leave it empty and press
[Enter].
Edit
¾ Enter the Group Dial number you want to edit and
press [Enter].
Delete
¾ Enter the Speed Dial or One Touch number you
want to delete and press [Enter].
¾ If the displayed number with "delete?" next to it is
correct press [Enter] again to remove it from the
group.
¾ Repeat until all chosen numbers are deleted.
¾ If at least one number remains edit the ID and
press [Enter].
¾ Press [Menu/Exit] when you have finished.
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Phonebook Setup:
One Touch Keys
New
¾ Enter a One Touch number (1-60) using the
Numeric Keypad and press [Enter].
¾ If a number is already stored in the location a
message displays. Enter a different One Touch
number.
¾ Enter the fax number you want to store using the
Numeric Keypad and press [Enter].
¾ To insert a pause, press the [Pause/Redial] key
and a ’-’ displays.
¾ To add a charge code to the end of the number
press the [Charge Code] key and enter it using the
Numeric Keypad then press [Enter].
¾ To assign a name, enter it using the Numeric
Keypad then press [Enter]. If you do not require a
name leave it empty and press [Enter].
¾ To store more One Touch numbers repeat the
procedure.
¾ Press [Menu/Exit] when you have finished.
Edit
¾ Enter the One Touch number you want to edit and
press [Enter].
¾ Edit the number and press [Enter].
¾ Edit the ID and press [Enter].
¾ Repeat until all editing has been completed.
¾ Press [Menu/Exit] when you have finished.
Delete
¾ Enter the One Touch number you want to delete
and press [Enter].
¾ If the displayed One Touch number with "delete?"
next to it is correct press [Enter] again.
¾ Repeat until all deleting is completed.
¾ Press [Menu/Exit] when you have finished.
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01_UG.book Page 36 Wednesday, March 7, 2007 3:00 PM
MSG Confirm
On
Off
Sets the machine to print a transmission report for
every fax transmission.
De-activates printing a transmission report.
On-Err
Sets the machine to print a transmission report only if
an error has occurred.
Auto Reduction
On
Use to activate the machine performing an automatic
reduction for over-sized fax jobs.
Off
Use to de-activate the automatic reduction. Over-
sized jobs are printed on two pages.
Prefix Dial
Up to 5 digits
The number entered will be added to the beginning of
each fax sent.
Auto Report
On
Off
On
Use to enable a report listing details about the
previous 50 communication operations.
ECM Mode
Use to switch on ECM for all transmissions.
Transmission time may be increased when ECM is
enabled.
Off
Use to switch off ECM.
Redials
[0 - 13]
[1 - 7]
Use to set the number of redial attempts.
Ring to Answer
Use to set the number of rings before answering. This
feature is disabled when Receive Mode is set to Ans/
Fax.
Redial Term
Ringer
[1 - 15]
Use to set the number of minutes between redial
attempts.
Off
Low
Med
High
On
Use to set the ringer volume.
Junk Fax Setup
Use to restrict receipt of junk mail by not allowing
faxes to be received from remote machines
registered on your machine.
Off
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Secure Receive
On
Off
Use to set the default option for receiving secure
faxes.
To enable, choose [On], enter and confirm passcode.
To enable Secure Receive for specific times, choose
[Time Secure Rx], enter and confirm passcode.
Choose [Set Default] to set the desired time for most
days. Then choose [Set Time] to modify the desired
time per day.
Time Secure Rx
To disable, choose [Off], enter current passcode. Any
secure faxes still in memory will be printed.
Fax Auto Tray
Dial Mode
Tray 1
Tray 1 & Tray 2
All
Selects the default Paper Tray for Fax jobs.
Tone
Selects the default Dial Mode.
Pulse
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01_UG.book Page 38 Wednesday, March 7, 2007 3:00 PM
DRPD Mode
Set
"Distinctive Ring" is a telephone company service
which enables a user to use a single telephone line to
answer several different telephone numbers. The
particular number someone uses to call you on is
identified by different ringing patterns. Using the
Distinctive Ring Pattern Detection feature, your fax
machine can "learn" the ring pattern you designate to
be answered by the FAX machine.
Before using the Distinctive Ring Pattern Detection
option, Distinctive Ring service must be installed on
your telephone line by the telephone company. To set
up Distinctive Ring Pattern Detection, you will need
another telephone line at your location, or someone
available to dial your FAX number from outside.
To set up the DRPD mode:
From [Fax Setup]:
¾ Press the scroll button
or
until you see
[DRPD Mode] on the bottom line and press
[Enter].
¾ When [Set] is displayed on the bottom line, press
[Enter]. [Waiting Ring] appears on the display.
¾ Call your fax number from another telephone. It is
not necessary to place the call from a fax machine.
¾ When your machine begins to ring, do not answer
the call. The machine requires several rings to
learn the pattern.
Page 4-38
Xerox FaxCentre 2218 User Guide
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5 Copy
Digital copying is available as standard on the Xerox FaxCentre
2218.
¾ Copying Procedure . . . . . . . . . . . . . . . . . . . . . . . . 5-2
¾ Basic Copy Features . . . . . . . . . . . . . . . . . . . . . . . 5-6
¾ Special Copy Features . . . . . . . . . . . . . . . . . . . . . 5-9
¾ Compatible Features . . . . . . . . . . . . . . . . . . . . . . 5-13
Xerox FaxCentre 2218 User Guide
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01_UG.book Page 2 Wednesday, March 7, 2007 3:00 PM
Copying Procedure
Select Copy Mode
1
¾ Ensure Ready to Copy displays.
Ready To Copy
100%
001
Current Reduction /
Number of Copies
Enlarge Setting
Copy Key
¾ If necessary, press the [Copy] key
to change to Copy mode.
The Copy key remains
illuminated when selected.
Select the Paper Supply
2
z For instructions
on loading media,
refer to “Loading
Paper” on page 3-
2.
¾ To select a paper tray, press the
[Paper Supply] key until the
required tray is lit on the Status
Map.
For full media
specifications
refer to “Media
Specifications”on
page 11-7.
Tray 1 and the Bypass Tray are
available as standard, Tray 2 is
optional.
If two tray lights display together,
the Auto Tray Switching feature is
active. When one tray runs out of
paper, the machine will switch to
the other selected tray.
Status Map
Paper Supply
Page 5-2
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When copying onto a paper size smaller than A4/Letter, the printed image may be
offset and not reproduce correctly, even when Auto Fit is selected.
)
¾ If the Bypass Tray is selected the
Paper Type option displays. Use
the Navigation Keys to select the
Paper Type being loaded and
press [Enter].
If using the Bypass, remember
to load the required stock.
Enter
Navigation Keys
Load the Originals
3
Document Feeder:
¾ Remove all staples and paper
clips prior to loading.
¾ Adjust the sliding document
Document
Guides
guides to the size required.
¾ Insert the originals neatly into the
Document Feeder, face up.
The first page should be on top
with the headings towards the
back or left of the machine.
¾ Align the stack with the left and
rear edges of the tray. Adjust the
guides to just touch the edges of
the originals.
L
Up to 50 sheets of 80 g/m² (20lb bond) paper can be loaded. Weight ranges from 45 - 105 g/m²
(12.5 - 28lb). Sizes range from B5 to Legal (7” x 10” to 8.5” x 14” ). Refer to “Scanner and Copier
Specifications” on page 11-5 for full Document Feeder specifications.
Xerox FaxCentre 2218 User Guide
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Document Glass:
z When using the
¾ Raise the Document Feeder and
Document Glass,
ensure there are
no documents in
the Document
Feeder.
position the original face down on
the Document Glass.
Align with the registration arrow in
the rear left corner.
Leaving the
Document
¾ Lower the Document Feeder.
Feeder open
while scanning
will affect the
image quality and
toner
consumption.
Select the Copy Features
4
z Only those
features relevant
to the machine
configuration will
be available.
Reduce/Enlarge
¾ Press the Copy feature key
required on the Control Panel.
Lighten/Darken
Original Type
Basic features available for Copy
jobs are Lighten/Darken, Reduce/
Enlarge, 2 Sided, Collated,
Original Type and Color Original.
For information about all the
available Copy features,
refer to “Basic Copy
Features” on page 5-6, and
“Special Copy Features” on
page 5-9.
)
Color Original
2 Sided
Collated
¾ Using the Navigation Keys, select
the setting required for the
feature and press [Enter].
Page 5-4
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Enter the Quantity
5
z The maximum
¾ Use the Numeric Keypad to enter
copy quantity is
999.
the number of copies required.
¾ If necessary, press [Clear/Clear
All] to clear the current quantity
and enter a new quantity.
Numeric Keypad
Clear/Clear All
6
z You can cancel a
copy job while it is
copying by
pressing the
[Stop] key twice.
Press Start
¾ Press [Start] to begin the copy
job.
¾ If the Document Glass is used
and Collated is On, and a quantity
higher than 1 has been entered,
the [Scan Another?] option
displays.
Start
Navigation Keys
¾ To scan another original, load the
next original and using the
Navigation Keys select [Yes] and
press [Enter].
Continue the procedure until all
the originals have been scanned.
¾ Select [No] when all the originals
have been scanned, and press
[Enter].
Printing commences and copies
are delivered to the Output Tray.
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01_UG.book Page 6 Wednesday, March 7, 2007 3:00 PM
Basic Copy Features
There are seven basic Copy features available. These features can be selected using the
feature keys located on the Control Panel.
Lighten/Darken
Original Type
Reduce/
Enlarge
2 Sided
Collated
Color Original
Feature Description
FEATURE
OPTIONS
INSTRUCTIONS
Lighten/Darken 5 Contrast Settings
¾ Press [Copy].
¾ Press [Lighten/Darken].
z Use to adjust the
contrast for a
document
¾ Using the Navigation Keys select a contrast
containing faint
or dark images.
setting.
Each time the key is pressed the selection block
on the display moves to the left or right. As the
selection block moves to the right the contrast
becomes darker.
¾ Press [Enter] to save the selection.
Reduce/Enlarge 25 - 400% Reduce/Enlarge from 25 - ¾ Press [Copy].
400% using the
Document Glass, and
from 25 - 100% using the ¾ Enter the percentage required using the Numeric
Document Feeder.
¾ Press [Reduce/Enlarge].
z Use to reduce or
enlarge an
image from 25%
to 400%,
depending on
the input area
used.
Keypad. The selected number displays or use the
navigation buttons to scroll through.
¾ Press [Enter] to save the selection.
Page 5-6
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Clone
Use to print multiple
¾ Press [Copy].
images on a single sheet
of paper. The number of
images produced is
determined automatically
based on the original
image size.
¾ Press [Reduce/Enlarge].
¾ Using the Navigation Keys, select [Clone] and
press [Enter].
Clone displays.
z Only available using the
Document Glass, ensure
the Document Feeder is
empty.
Auto Fit Use to reduce or enlarge ¾ Press [Copy].
the image to fit the paper
size automatically.
¾ Press [Reduce/Enlarge].
¾ Using the Navigation Keys, select [Auto Fit] and
z Only available using the
Document Glass, ensure
the Document Feeder is
empty.
press [Enter].
Auto Fit displays.
2 Sided
1-1 Sided Use when originals are
printed on 1 side and 1-
¾ Press [Copy].
¾ Press [2 Sided].
z Use to produce
1 or 2 sided copy
output from 1 or
2 sided originals.
sided copies are required.
¾ Use the Navigation Keys to select the option
1-2 Sided Use when originals are
required and press [Enter] to save the selection.
Long
printed on 1 side only and
2 Sided copies, with the
conventional "head to
¾ If necessary, use the [Scan Side 2] option to scan
side 2. Position side 2 on the Document Glass
and select [Yes] then [Enter] to scan side 2.
head" layout are required.
¾ Continue the procedure until all the originals have
1-2 Sided Use when originals are
been scanned.
Short
printed on 1 side only and
2 Sided copies, with the
"head to toe" layout are
required.
¾ Select [No] when all the originals have been
scanned, and press [Enter].
2-1
2-2
Use when originals are
printed on 2 sides and 1
sided copies are required.
Use when originals are
printed on 2 sides and 2
sided copies are required.
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Collated
On
Use to produce collated
output e.g. 2 copies of a 3
page job will print one
complete document,
¾ Press [Copy].
¾ Press [Collated].
z Use to produce
collated copy
sets.
¾ Use the Navigation Keys to select [On] and press
followed by the second
complete document.
[Enter].
Original Type
Text
Use for documents
¾ Press [Copy].
containing mostly text.
¾ Press [Original Type].
z Use to select the
type of
document being
scanned.
Mixed
Use for documents with
mixed text and graphics.
¾ Use the Navigation Keys to select the option
required and press [Enter].
Photo
On
Use for photographs.
Color Original
Use when scanning color ¾ Press [Copy].
originals.
¾ Press [Color Original].
z Use when
scanning a color
original.
¾ Use the Navigation Keys to select [On] and press
[Enter].
Paper Supply
Status
Map
The Status Map identifies ¾ Press [Copy].
which paper tray is
selected, when a paper
tray is empty and when an
error occurs.
¾ To select a paper tray, press the [Paper Supply]
z Use to select the
paper source.
key until the required tray is lit on the Status Map.
The Status Map identifies which paper tray is
selected, when a paper tray is empty and when an
error occurs. The Status Map has a light for each
paper tray.
Bypass
Paper
Jam
Each time the [Paper Supply] key is pressed, a
different tray is selected and a green light displays
to indicate the selected tray. When two tray lights
display together, the Auto Tray Switching feature
is active. This enables the machine to switch to a
different tray if the current tray runs out of paper.
Tray 1
Tray 2
If a paper tray is empty, the light will flash and if
enabled, an error tone will sound.
Bypass Use to notify the machine ¾ If the Bypass Tray is selected the Paper Type
the type of paper loaded
option displays. Use the Navigation Keys to select
in the Bypass Tray.
the Paper Type being loaded and press [Enter].
If using the Bypass, remember to load the
required stock.
Page 5-8
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Special Copy Features
The special Copy features available can be accessed by pressing the Menu/Exit key and then
selecting Copy Features on the display.
Menu/Exit
Enter
Navigation Keys
Feature Description
FEATURE
OPTIONS
TO SELECT
ID Card Copy
-
¾ Press [Menu/Exit].
¾ Using the Navigation Keys select [Copy Features]
z Use to copy both
sides of an ID
document e.g. a
drivers license,
onto one side of
paper.
and press [Enter].
¾ Use the Navigation Keys to select [ID Card Copy]
and press [Enter].
¾ [Press Start S.1] displays. Load Side 1 of the
original on the Document Glass and press [Start].
¾ Repeat for Side 2 when [Press Start S.2] displays.
The machine prints both sides of the ID document
on one side of paper.
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Edge Erase
Off
Use to de-activate the
feature.
¾ Press [Menu/Exit].
¾ Using the Navigation Keys select [Copy Features]
z Use to ’clean up’
the edges of an
original e.g. if it
is frayed or has
hole punch or
and press [Enter].
Small Orig Use to erase 6 mm (0.25")
Edges
from the edge of the
document.
¾ Use the Navigation Keys to select [Edge Erase]
and press [Enter].
staple marks.
Binder Use to erase 24 mm (1.0")
¾ Select the required Edge Erase option and press
Holes
from the left edge of the
document.
[Enter] to save the selection.
Book
Use to erase 6 mm (0.25")
Center & from the left and right
Edges edge of the document.
Border Use to create a border
Surround around all edges of the
document.
Margin Shift
Off
Use to de-activate the
feature.
¾ Press [Menu/Exit].
¾ Using the Navigation Keys select [Copy Features]
z Use to create a
binding edge for
the document.
and press [Enter].
Auto
Use to center the image
Center on the paper.
¾ Use the Navigation Keys to select [Margin Shift]
and press [Enter].
Left
Use to enter a shift
Margin amount for the left margin.
¾ Select the required Margin Shift option and press
[Enter].
Right
Use to enter a shift
Margin amount for the right
¾ If required, enter a shift amount using the Numeric
margin.
Keypad and press [Enter].
Top
Use to enter a shift
Margin amount for the top
margin.
Bottom Use to enter a shift
Margin amount for the bottom
margin.
Page 5-10
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Book Copy
Off
Use to de-activate the
feature.
¾ Use the Document Glass when copying bound
documents.
z Use when
copying bound
documents. If
the document is
too thick, lift the
cover until its
hinges are
caught by the
stopperandthen
close the cover.
¾ Press [Menu/Exit].
Left Page Use to scan and copy the
left page of a bound
¾ Using the Navigation Keys select [Copy Features]
document.
and press [Enter].
Right
Page
Use to scan and copy the
right page of a bound
document.
¾ Use the Navigation Keys to select [Book Copy]
and press [Enter].
¾ Select the required Book Copy option and press
Both
Pages
Use to scan and copy
both pages of a bound
document.
[Enter].
Auto Suppress
On
Off
Use to activate the Auto ¾ Press [Menu/Exit].
Suppress feature.
¾ Using the Navigation Keys select [Copy Features]
z Use when
copyingoriginals
which require
the background
to be removed.
and press [Enter].
Use to de-activate the
feature.
¾ Use the Navigation Keys to select [Auto
Suppress] and press [Enter].
¾ Select [On] and press [Enter].
Covers
Off
Use to de-activate the
feature.
¾ Press [Menu/Exit].
¾ Using the Navigation Keys select [Copy Features]
z Use to
automatically
add covers to
your copied set
using stock
taken from
and press [Enter].
Front
Use to add a blank or
printed front cover to the
copies.
¾ Use the Navigation Keys to select [Covers] and
press [Enter].
Back
Use to add a blank or
printed back cover to the
copies.
another tray.
¾ Select the required Covers option and press
[Enter].
¾ Select the Paper Tray containing the covers stock
Front & Use to add a blank or
and press [Enter].
Back
printed front and back
cover to the copies.
¾ Select [Blank] or [Printed] depending on your
requirement, and press [Enter].
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Transparencies
Off
Use to de-activate the
feature.
¾ Press [Menu/Exit].
¾ Using the Navigation Keys select [Copy Features]
z Use to create a
single set of
transparencies
with blank or
printed
and press [Enter].
Bypass Use to create a single set
of transparencies with a
blank or printed divider
between each
¾ Use the Navigation Keys to select
[Transparencies] and press [Enter].
separators.
¾ Use the Navigation Keys to select [Bypass] and
transparency.
press [Enter].
¾ Use the Navigation Keys to select [Off], [Printed]
or [Blank] for the separators and press [Enter].
¾ Select a Paper Tray for the separators and press
[Enter].
Create Booklet
On
Off
Use to activate the Create ¾ Press [Menu/Exit].
Booklet feature.
¾ Using the Navigation Keys select [Copy Features]
z Use to copy a
document as a 2
Sided job and
arrange the
pages to
and press [Enter].
Use to de-activate the
feature.
¾ Use the Navigation Keys to select [Create
Booklet] and press [Enter].
produce a
booklet when
folded.
¾ Select [On] and press [Enter].
N Up
Off
Use to de-activate the
feature.
¾ Press [Menu/Exit].
¾ Using the Navigation Keys to select [Copy
z Use to print 2 or
4 original
images reduced
on to one page.
Features] and press [Enter].
2 Up
Use to print the images
from 2 originals on to one
page.
¾ Use the Navigation Keys to select [N Up] and
press [Enter].
4 Up
Use to print the images
from 4 originals on to one
page. (Only available with
DADF).
¾ Select the required N Up option and press [Enter].
Page 5-12
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Compatible Features
The following table indicates which features are compatible with other features. It also shows
which input area can be used for a feature e.g. the Document Feeder or Document Glass.
Document
Feeder or Glass
ID Copy Book Create N Up
Copy Booklet
Edge Erase
Margin
Shift Suppress
Auto
Covers
Trans-
parencies
COPY
FEATURE
ID Copy
Glass
Glass
Book Copy
Create Booklet
X
Document Feeder
X
X
X
X
2 Up
Glass / Document
Feeder
N Up
O
4 Up
Document Feeder
Glass
X
X
X
X
X
X
Small Orig
Edges
Edge
Erase
X
O
X
O
X
X
X
X
X
O
X
Binder Holes Glass / Document
X
X
X
X
X
X
X
X
X
X
X
O
X
X
X
O
X
X
X
X
X
O
X
Feeder
Book Center
& Edges
Glass
Border
Surround
Glass / Document
Feeder
Auto Center
Glass
Margin
Shift
X
O
Small Orig Only
Left
Glass / Document
Feeder
O
O
O
O
O
X
O
Not Book Center & Edges
Right
Glass / Document
Feeder
O
Not Book Center & Edges
Top
Glass / Document
Feeder
O
Not Book Center & Edges
Bottom
Glass / Document
Feeder
O
Not Book Center & Edges
Glass / Document
Feeder
Auto Suppress
Covers
O
O
Glass / Document
Feeder
O
O
O
O
O
Not Book Center & Edges
or Small Original
Not Auto
Center
Glass / Document
Feeder
Transparencies
X
X
O
O
X
X
X
X
O
O
X
Not Auto
Center
%
Glass / Document
Feeder
R/E
O
X
O
O
Binder Holes & Border
Surround Only
AutoFit
Clone
Glass
Glass
X
X
X
X
X
X
X
X
X
X
X
X
O
X
X
O
O
O
O
X
X
O
O
O
X
Small Orig Only
O
Small Orig Only
Glass / Document
Feeder
Collate
O
Not Book Center & Edges
or Small Original
Not Auto
Center
Key:
O
=Compatible
X
=Incompatible
Xerox FaxCentre 2218 User Guide
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Page 5-14
Xerox FaxCentre 2218 User Guide
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6 Print
Direct Printing using a USB or Parallel Port connection is
available as standard on the Xerox FaxCentre 2218.
Networked Printing, including a driver compatible with
TM
PostScript®3 , is available as an option.
¾ Printing a Document . . . . . . . . . . . . . . . . . . . . . . . 6-2
¾ Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3
¾ PCL Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5
Xerox FaxCentre 2218 User Guide
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Printing a Document
The Xerox FaxCentre 2218 supports printing from these operating systems:
Windows XP
Windows 2000
-
-
-
-
-
Windows NT V4.0
Windows 98/Millennium Edition
Mac OS10.3 and Linux are supported in the optional Network Kit
Your Workstation and the Xerox FaxCentre 2218 must be connected and configured for
printing from these environments.
TM
A PCL print driver is supplied as standard and a driver compatible with PostScript®3 is
supplied in the optional Network Kit.
Instructions for loading drivers and connecting the machine via USB or Parallel port
are provided in the Getting Started chapter. For network connections, refer to the
System Administration Guide supplied with your Xerox FaxCentre 2218, or contact
your System Administrator.
)
Prior to printing, ensure all relevant connections have been made, the machine is powered on
and there is paper in the paper tray.
¾ Start the program you are using to create the document and create or open the document
requiring printing.
1
2
¾ Select [Print] or [Print Setup] from the File menu.
Ensure that your Xerox FaxCentre 2218 is selected as your default printer.
¾ Select [Properties] if you want to make any programming selections for your print job.
3
4
¾ Select [OK] to close the Properties dialog box.
¾ Select [OK] to process and send the print job.
The job will automatically be printed on your machine.
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Printer Settings
Most Windows software applications allow you to make changes to the printer settings. This
includes settings that determine how a print job looks such as paper size, paper orientation,
and margins.
Settings made in the application to create the document will usually override settings made in
the printer driver.
You do not need to use any of the control panel keys to use the machine as a printer.
For example, if you want to adjust the printing contrast you select the settings in the
printer driver, not the Lighten/Darken feature on the machine’s control panel.
)
Accessing Printer Settings
You can access printer settings by using either of these methods.
Windows 98/Me
¾ Select File > Print > Properties or File > Print Setup from within any Windows application.
OR
¾ Select Xerox FaxCentre 2218 printer from the Printers folder, then select File > Properties
(or select the printer icon in the Printers folder, and click the right mouse button).
Windows NT 4.0
¾ Select File > Print > Properties or File > Print Setup from within any Windows application.
OR
¾ Select Xerox FaxCentre 2218 printer from the Printers folder, click the right mouse button,
then select Document Defaults from the drop-down list.
Windows 2000
¾ Select File > Print from within any Windows application.
OR
¾ Select Xerox FaxCentre 2218 printer from the Printers folder, click the right mouse button,
then select Properties and Printing Preferences from the drop-down list.
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Windows XP
¾ Select File > Print > Properties from within any Windows application.
¾ Select Xerox FaxCentre 2218 printer from the Printers and Faxes folder, click the right
mouse button, then select Printing Preferences from the drop-down list.
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PCL Driver
When the Printer Properties are displayed, the print job settings can be reviewed and
changed. The Properties window consists of six tabs:
-
-
-
-
-
-
Layout
Paper
Image Options
Output Options
Watermark
About
If the Printer Properties are accessed through the Printers folder, additional Windows-based
tabs are available.
For information on the Windows-based tabs, refer to documentation provided with
Windows.
)
For detailed information about the printer settings available on each tab, please refer to the
printer driver on-line Help.
If you access Printer Properties through the Printers folder, any settings made will
become the default settings for the printer. Settings made when Printer Properties are
accessed through an application File menu and Print or Print Setup will remain active
until the application you are printing from is closed.
)
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Layout Tab
Portrait
Landscape
Use to print across the width of
the page, letter style.
Use to print across the length
of the page, spreadsheet
style.
Rotate 180 Degrees
Favorites
Use to rotate the images 180
degrees.
Use this option to store
your selections for a
particular job. After making
selections, enter a job title
in the window and select
[Save].
Long Edge
Use this option when you require 2
sided output in a Book orientation.
Help
Short Edge
Use to access the
Help system which
provides detailed
information about all
the Print Driver
features.
Use this option when you require 2
sided output in a Calendar
orientation.
More Layout Options
Cancel
OK
Provides access to additional layout
features such as multiple pages per side,
poster, booklet printing, fit to page and
reduce/enlarge.
Closes the dialog and
returns all settings to the
values in place before the
dialog was opened.
Use to accept
the selections
made and
close the
dialog.
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Paper Tab
Size
Print Quantity
Use to select the size of paper
required from the drop down
menu.
Use to select the number of
prints required.
Custom
Use to enter a
customized paper size.
Type
Use to select the type of
paper required.
Cover Page
Source
Use to select the required
paper source for a cover
page.
Use to select the required
paper source for the job.
Banner Page
Use to select whether a banner page is
required.
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Image Options Tab
Print Quality Mode
Use to select the print resolution. 1200
dpi produces the highest quality output,
600 dpi is the lowest.
Image Quality
Use to select the Image
Quality setting to apply to the
job. The options available
depend on the resolution
selected.
Toner Save Mode
Use to activate Toner
Save mode. Produces a
lower quality output and
uses less toner.
Graphic Options
Provides access to additional options which allow you to select
to print your output as graphics or bitmaps. You can also select
to print all text in black.
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Output Options Tab
Print Order
Use to select a sequence for your print job.
Select whether to reverse all pages, print odd
pages or print even pages.
Collate
Select to produce
collated output
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Watermark Tab
Current Watermarks
Watermarks are background images which print on each page. They are useful
for adding information such as Draft or Confidential, or the name of your
company. Select the Watermark required from the list shown, or create a new
Watermark.
Add, Update and Delete
Use these options to create
new Watermarks, edit
Watermarks or delete a
Watermark.
Font Attributes
Watermark Message
Select the font type, style,
size and greyscale to use
for your Watermark.
Use this window to enter the
text you would like to add as
a Watermark.
First Page Only
Select this option if you
want the Watermark to print
on the first page only, and
not the rest of the
Message Angle
document.
Select to print the
Watermark horizontally,
vertically or a specified
angle.
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About Tab
The About Tab provides information about the printer driver. It provides the program version
number and copyright information relating to the printer driver. Clicking on this page will
connect you to the Xerox website, provided you have access to the Internet.
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7 Scan
Direct Scanning using a USB or Parallel Port connection is
available as standard on the Xerox FaxCentre 2218.
A color scanner is provided as standard.
¾ TWAIN Scanner Program . . . . . . . . . . . . . . . . . . . 7-2
¾ TWAIN Scanning Procedure . . . . . . . . . . . . . . . . . 7-3
¾ Scanning Using the WIA Driver. . . . . . . . . . . . . . . 7-6
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TWAIN Scanner Program
The Xerox FaxCentre 2218 TWAIN Scanner program is used to scan images, graphics,
photographs, and printed text. Documents can be fed from the Document Feeder or placed
on the Document Glass.
The TWAIN driver is a program for PC printing that supports Windows 98, Windows NT4.0,
Windows 2000, Windows Me and Windows XP environments. Using an independent protocol
and the USB or parallel port, the TWAIN driver converts the scanned image into a standard
format that you can edit.
Macintosh 10.3 or higher and Linux TWAIN Scanning are supported with the Network / PS3
Kit.
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TWAIN Scanning Procedure
Open the Image Editing Application
1
z For instructions
on loading media,
refer to “Loading
Paper” on page 3-
2.
¾ Open your image editing
application and acquire the
FaxCentre 2218 TWAIN Scanner.
This feature allows you to convert
hard copy images into electronic
images that you can use in other
documents.
For full media
specifications
refer to “Media
Specifications”on
page 11-7.
Load the Originals
32
Document Feeder:
z Up to 50 sheets of
80 g/m² (20lb
bond) paper can
be loaded.
Weight ranges
from 45 - 105 g/
m² (12.5 - 28lb).
Sizes range from
B5 to Legal (7” x
10” to 8.5” x 14”).
Refer to “Scanner
and Copier
¾ Remove all staples and paper
clips prior to loading.
¾ Adjust the sliding document
Document
Guides
guides to the size required.
¾ Insert the originals neatly into the
Document Feeder, face up.
The first page should be on top
with the headings towards the
back or left of the machine.
Specifications”on
page 11-5 for full
Document
¾ Align the stack with the left and
rear edges of the tray. Adjust the
guides to just touch the edges of
the originals.
Feeder
specifications.
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z When using the
Document Glass,
ensure there are
no documents in
the Document
Feeder.
Document Glass:
¾ Raise the Document Feeder and
position the original face down on
the Document Glass.
Align with the registration arrow in
the rear left corner.
Leaving the
Document
Feeder open
while scanning
will affect the
image quality.
¾ Lower the Document Feeder.
Select the Scan Features
3
z For Scanner
specifications
refer to “Scanner
and Copier
Specifications”on
page 11-5.
¾ Select [New Scan] in your
application to access the TWAIN
driver options.
¾ Customize the settings available
on the TWAIN driver for the job,
for example Image Type,
Resolution, Document Type and
Enlarge/Reduce.
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Select Preview
4
¾ Select the [Prescan] option on the
TWAIN driver window.
The image displays on the
screen. This gives you the
opportunity to select the specific
area you wish to scan.
¾ If necessary, drag the selection
tool to the area requiring
scanning.
Prescan
Select Scan
5
6
¾ Select the [Scan] option on the
TWAIN driver window.
The specified image displays on
the screen.
Scan
Save the Image
¾ Select [File] and [Save].
The image is saved and can now
be used in another document if
required.
¾ Remove your original from the
Document Glass or Document
Feeder.
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Scanning Using the WIA Driver
Your machine also supports the Windows Image Acquisition (WIA) driver for scanning images.
WIA is one of the standard components provided by Microsoft® Windows® XP and Me and
works with digital cameras and scanners. Unlike the TWAIN driver, the WIA driver allows you
to scan and easily manipulate images without using additional software.
L
The WIA driver works only on Windows XP and Me with USB port.
WIA Scanning Procedure
¾ Load the document(s) face up into the Document Feeder.
1
OR
Place a single document face down on the Document Glass.
¾ From the Start menu on your desktop window, select [Settings], [Control Panel], and then
[Scanners and Camera].
2
3
4
¾ Double click your scanner driver icon. The Scanner and Camera Wizard launches.
¾ Choose your scanning preferences and click [Preview] to see how your preferences affect
the picture.
¾ Click [Next].
5
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¾ Enter a picture name, and select a file format and destination to save the picture.
6
7
¾ Follow the on-screen instructions to edit the picture after it is copied to your computer.
If you want to cancel the scan job, press the Cancel button on the Scanner and
)
Camera Wizard.
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8 Machine Administration
The FaxCentre 2218 can be customized to meet your individual
requirements.
¾ Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
¾ ControlCentre . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4
¾ Department Codes . . . . . . . . . . . . . . . . . . . . . . . . 8-7
¾ Passcode Protection . . . . . . . . . . . . . . . . . . . . . . 8-12
¾ Clear Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-15
¾ Maintenance Tools. . . . . . . . . . . . . . . . . . . . . . . . 8-16
¾ Dial Tone Detection (DT Detection). . . . . . . . . . . 8-20
¾ Enabling or Disabling Auxiliary Access . . . . . . . . 8-21
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Reports
Various Reports are available to assist in confirming and monitoring machine activity. Reports
can be set up to include specific information, or to print automatically.
Reports Available
REPORT
DESCRIPTION
Fax Phonebook
Fax TX
This list contains all the numbers currently stored in the machine’s
fax phonebook as Speed Dial, Group Dial and One Touch
numbers.
This report contains information about recent transmission
activities.
Fax RX
This report contains information about recent reception activities.
System Data
This report shows the status of the user-selectable options. After
settings are changed, print this list to confirm your changes.
Scheduled Jobs
This list identifies the documents currently stored for Delay Send,
Priority Send, Group Dial and TX Poll operations. This list shows
the starting time and type of operation.
Fax TX Confirm
Junk Fax List
This list shows a list of confirmed fax transmissions.
This list shows the fax numbers defined as junk fax numbers by
using the Junk Fax Setup menu.
Billing Counters
Connect Page
This report lists the billing counters and their current amounts.
Provides connection information when the optional Network Kit is
installed.
PCL Font List
PS Font List
Lists the available PCL fonts.
TM
Lists the fonts compatible with PostScript®3 available (only with
network kit).
Print All Reports
Use this option to print all the available reports.
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Printing Reports
Use the following instructions to print a report.
¾ Press the [Reports] key.
1
Reports
Enter
¾ Using the Navigation Keys select the required report and press [Enter].
2
1
The report is processed and printed.
Or,
¾ Press the [Machine Status] key.
Enter
Machine
Status
¾ Using the Navigation Keys select [Reports] and press [Enter].
2
3
¾ Using the Navigation Keys select the required report and press [Enter].
The report is processed and printed.
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ControlCentre
ControlCentre is software available for the FaxCentre 2218 which enables Fax and Print
options and features to be setup and viewed remotely using a PC. This tool also enables
firmware upgrades.
After setting up Fax options, creating phonebooks or setting Print options simply click [Apply]
on the ControlCentre screen to download the new settings to the machine.
Installing ControlCentre
When FaxCentre 2218 software is installed the ControlCentre utility is installed automatically.
For information on installing refer to “Maintenance Tools” on page 8-16.
)
Running ControlCentre
Use the following instructions to run ControlCentre:
¾ Start the Windows software.
1
12
¾ From Programs select [FaxCentre 2218], then [ControlCentre].
The ControlCentre screen displays.
Using ControlCentre
The ControlCentre software provides three tabs:
-
-
-
Phonebook
Firmware Update
Printer
To exit ControlCentre, click the [Exit] key in the bottom of each tab screen.
For further details, click the [Help] key in the bottom of each tab screen.
When the settings on ControlCentre are changed, or when ControlCentre is run, the
settings on the machine and on ControlCentre will be automatically updated to the
latest settings made either on the machine or on ControlCentre.
)
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Phonebook Tab
Click on the [Phonebook] tab to create and edit phonebook entries for use with Fax.
Retrieves the
phonebook entries
from the Xerox
FaxCentre 2218 to
ControlCentre
Phonebook entries
Allows the
phonebook entries
to be downloaded
from ControlCentre
to the Xerox
Allows a selected
phonebook entry to
be edited in a
FaxCentre 2218
separate Edit dialog
box
Deletes a selected
phonebook entry
Deletes all phonebook
entries
Firmware Update Tab
Click on the [Firmware Update] tab to update the firmware of the machine.
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Printer Tab
Click on the [Printer] tab to set default print options.
PCL Button
Click on the [PCL] button on the Printer tab to set options for PCL printing.
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Department Codes
Department Codes allow the Administrator to restrict usage and record usage data for
specified departments.
L
When using department codes a department will stay logged in until a ’Clear All’ action is
performed, the machine timeout expires, or power is cycled. See Machine Setup 2-21 for
information on changing the timer.
Setting Departments
The Department Codes feature must be enabled before the set departments become
active. See the Managing Departments section.
)
¾ Press the [Machine Status] key.
1
Enter
Machine
Status
¾ Using the Navigation Keys select [System Admin Tools] and press [Enter].
2
3
¾ If the System Admin Tools have already been passcode protected, type in the
password and press [Enter].
¾ Select [Department Codes] using the Navigation Keys and press [Enter].
¾ Enter the Master Access Code.
The first time you access Department Codes, you will be prompted to enter a
master access code then re-enter it to confirm the code.
)
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¾ Select [Set] using the Navigation Keys and press [Enter].
4
¾ Enter a number to identify the department and press [Enter].
¾ Enter a name to identify the department and press [Enter].
¾ Enter the passcode for that department and press [Enter].
¾ Continue to add departments as required.
Printing Department Data
This setting is used to print two reports, a Department Code report and a Department Journal.
¾ Press the [Machine Status] key.
1
2
¾ Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾ If the System Admin Tools have already been passcode protected, type in the
password and press [Enter].
¾ Select [Department Codes] using the Navigation Keys and press [Enter].
3
4
¾ Enter the Master Access Code.
The first time that you access Department Codes, you will be prompted to enter a
master access code then re-enter it to confirm the code.
)
¾ Select [Print] using the Navigation Keys and press [Enter].
¾ Select the required report and press [Enter].
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Managing Departments
This setting is used to enable or disable Department Mode and to clear Department data and
codes.
¾ Press the [Machine Status] key.
1
2
¾ Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾ If the System Admin Tools have already been passcode protected, type in the
password and press [Enter].
¾ Select [Department Codes] using the Navigation Keys is displayed and press [Enter].
3
¾ Enter the Master Access Code.
The first time that you access Department Codes, you will be prompted to enter a
master access code then re-enter it to confirm the code.
)
¾ Select [Management] using the Navigation Keys and press [Enter].
4
5
¾ Select [Department Mode] using the Navigation Keys and press [Enter].
¾ To enable Department Mode, select [On] and press [Enter].
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¾ Select [Clear Department] using the Navigation Keys and press [Enter].
6
¾ To clear the Journal, select [Journal] and press [Enter].
¾ To remove a Department Code, select [Code] and press [Enter].
To remove all Department Codes select [All] and press [Enter].
To remove individual Department Codes, select [Each], press [Enter], enter the
Department Number and confirm the removal.
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Changing the Master Code
¾ Press the [Machine Status] key.
1
2
¾ Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾ If the System Admin Tools have already been passcode protected, type in the
password and press [Enter].
¾ Select [Department Codes] using the Navigation Keys and press [Enter].
3
¾ Enter the Master Access Code.
The first time that you access Departments Codes, you will be prompted to enter a
master access code then re-enter it to confirm the code.
)
¾ Select [Change M. Code] and press [Enter].
4
5
¾ To change the Master Code, select [Change] and press [Enter].
Enter the new Master Code.
Deleting the Master Code disables the Department Codes feature.
)
¾ To remove the Master Code, select [Delete] and press [Enter].
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Passcode Protection
System Administration functions can be restricted to individual users by requiring that a
passcode be entered before access to the functions can be granted.
Enable Passcode Protection
¾ Press the [Machine Status] key.
1
2
¾ Using the Navigation Keys select [System Admin Tools] and press [Enter].
If the System Admin Tools have already been passcode protected, type in the password
and press [Enter].
¾ Select [Passcode Protect] using the Navigation Keys and press [Enter].
3
When the machine is first installed, the passcode is blank. When you choose Yes, you
will be asked to enter the passcode. Simply press [Enter] when requested to enter the
passcode.
)
¾ Using the Navigation Keys select the Function to protect from the table below and press
[Enter].
4
5
¾ Using the Navigation Keys select the Permissions from the table below for the function you
chose in the previous step. Press [Enter].
FUNCTION
Machine Setup
PERMISSIONS
Protect All
Allow All
Allow Tray Sizes
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Fax Setup
Protect All
Allow All
Allow Speed Dials
Allow Group Dials
Allow One Touch Keys
Allow Phonebook Setup
Protect All
Sys. Admin Tools
Reports
Allow All
Protect All
Allow All
Off
¾ To protect more Functions select [Yes], press [Enter] and repeat steps 4 and 5.
6
7
To end, select [No] and enter the passcode.
¾ If you enabled Passcode Protection, refer to “Change the Passcode” starting on page 8-13
to enter the new passcode.
Change the Passcode
This procedure is used to change an existing passcode or to enter a passcode after Passcode
Protect has been enabled.
¾ Press the [Machine Status] key.
1
2
¾ Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾ If the System Admin Tools have already been passcode protected, type in the password
and press [Enter].
¾ Select [Change Passcode] using the Navigation Keys and press [Enter].
3
¾ Enter the existing passcode and press [Enter].
This will be blank if you have just enabled Passcode Protection
)
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¾ Enter the new passcode and press [Enter].
4
5
¾ Confirm the new passcode and press [Enter].
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Clear Memory
This tool is provided to let you clear the data from selected areas of memory. For Fax, you can
clear the phonebook and both receive and transmit history data.
Clearing the Memory
¾ Press the [Machine Status] key.
1
2
¾ Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾ If the System Admin Tools have already been passcode protected, type in the password
and press [Enter].
¾ Select [Clear Memory] using the Navigation Keys and press [Enter].
¾ Select the option required and press [Enter].
The choices are:
3
System Data
Fax Phone Book
Fax RX History
Fax TX History
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Maintenance Tools
A number of maintenance tools are provided in System Admin Tools:
Serial Number
Notify Toner Low
-
-
-
-
-
New Drum
Clean Drum
Billing Counters
These tools can also be accessed using Xerox CentreWare, refer to the System
Administration Guide for more information.
)
Check the Serial Number
¾ Press the [Machine Status] key.
1
2
¾ Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾ If the System Admin Tools have already been passcode protected, type in the password
and press [Enter].
¾ Select [Maintenance] and press [Enter].
¾ Select [Serial Number] and press [Enter].
The serial number of the FaxCentre 2218 is displayed.
¾ Press [Menu/Exit] to exit this function.
3
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Notify Toner Low
If the Notify Toner option is set to On, when the toner cartridge needs to be replaced, the
machine automatically sends a fax to the service company or the dealer to notify them that the
machine requires a new toner cartridge. This feature will be activated only when the phone
number of the service company or the dealer is stored in the machine’s memory.
¾ Press the [Machine Status] key.
1
2
¾ Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾ If the System Admin Tools have already been passcode protected, type in the password
and press [Enter].
¾ Select [Notify Toner Low] and press [Enter].
3
4
¾ Select [On] and press [Enter].
¾ When prompted, enter:
Your Customer Number
Your Customer Name
The Supplier’s Fax Number
The Suppliers Name
New Drum
This function is used to reset the drum counter after the drum has been replaced.
¾ Press the [Machine Status] key.
1
2
¾ Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾ If the System Admin Tools have already been passcode protected, type in the password
and press [Enter].
¾ Select [New Drum] and press [Enter].
3
¾ To set the drum counter to zero, select [On] and press [Enter]. Otherwise, select [Off] and
press [Enter] to exit the selection.
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Clean Drum
If streaks or spots appear on the prints, the drum cartridge may require cleaning. Ensure that
paper is loaded prior to selecting this option.
¾ Press the [Machine Status] button.
1
2
¾ Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾ If the System Admin Tools have already been passcode protected, type in the password
and press [Enter].
¾ Select [Clean Drum] and press [Enter].
3
The FaxCentre 2218 will print a special cleaning page.
Billing Counters
Billing can display the contents of a number of counters used in the FaxCentre 2218. These
counters are:
-
-
-
-
-
-
-
-
-
Total Impressions - the total number of prints produced by the machine.
Toner Impressions - the number of prints produced by the toner.
Drum Impressions - the number of prints produced by the drum.
DADF Scan Page - the number of originals scanned from the Document Feeder.
Platen Scan Page - the number of originals scanned from the Document Glass.
Replaced Toner - the number of prints since the toner was last replaced.
Replaced Drum - the number of prints since the drum was last replaced.
Power On Page - the number of power on’s by the machine.
Current Drum Page - the number of pages produced by the current drum.
Page 8-18
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¾ Press the [Machine Status] key.
1
2
¾ Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾ If the System Admin Tools have already been passcode protected, type in the password
and press [Enter].
¾ Select [Billing Counters] and press [Enter].
3
¾ Select the required Counter and press [Enter].
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Dial Tone Detection (DT Detection)
This tool is used to allow the user to make the device check for a dial tone before sending a
fax. The device will wait for a maximum of 10 seconds until a dial tone is detected. If a dial
tone is detected, auto dial will start. If a dial tone is not detected, an error will be displayed and
auto dial will not start.
Using DT Detection:
¾ Press the [Machine Status] button.
1
2
¾ Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾ If the System Admin Tools have already been passcode protected, type in the password
and press [Enter].
¾ Select [DT Detection] and press [Enter].
3
¾ Select [On] using the navigation tools.
Page 8-20
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Enabling or Disabling Auxiliary Access
Auxiliary Access is available as an option. It allows a foreign interface board to be recognized.
Use these instructions to enable or disable Auxiliary Access:
¾ Press the [Machine Status] key.
1
Enter
Machine
Status
¾ Using the Navigation Keys select [System Admin Tools] and press [Enter].
2
¾ If the System Admin Tools have already been passcode protected, type in the password
and press [Enter].
¾ Select [Auxiliary Access] and press [Enter].
3
¾ To enable Auxiliary Access, select [On] is displayed and press [Enter]. Otherwise, select
[Off] and press [Enter].
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9 Maintenance
Performing the maintenance tasks enables your machine to
continue running at optimum performance. Instructions are
provided in this chapter for all the maintenance tasks required.
¾ Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2
¾ Ordering Supplies . . . . . . . . . . . . . . . . . . . . . . . . . 9-4
¾ Customer Replaceable Units. . . . . . . . . . . . . . . . . 9-5
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Cleaning
Cleaning the Document Glass and Constant Velocity Transport
(CVT) Glass
Keeping the Document Glass clean helps ensure the best possible output. It is recommended
that the Document Glass is cleaned at the start of each day and during the day as needed.
The Constant Velocity Transport (CVT) glass is the strip of glass located to the left of the
Document Glass and is used to scan originals fed through the Document Feeder. The CVT
glass also requires cleaning.
CAUTION: DO NOT use organic or strong chemical solvents or aerosol cleaners or
pour fluids directly onto any area. Use supplies and cleaning materials only as
directed in this documentation. Keep all cleaning materials out of the reach of
children.
WARNING: DO NOT remove the covers or guards that are fastened with screws or
attempt any maintenance procedure that is not specifically described in this
documentation.
¾ Slightly dampen a soft lint-free
cloth or paper towel with water.
¾ Open the Document Feeder.
CVT Glass
¾ Wipe the surface of the
Document Glass and CVT Glass
until they are clean and dry.
¾ Wipe the underside of the
Document Feeder until it is clean
and dry.
¾ Close the Document Feeder.
Page 9-2
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Control Panel and LCD
Regular cleaning keeps the Control Panel and LCD free from dust and dirt. To remove finger
prints and smudges, clean the Control Panel and LCD screen with a soft, lint-free cloth, lightly
dampened with water.
Outside Areas of the Machine
Use a cloth moistened with water to clean the outside areas of the machine.
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Ordering Supplies
The Toner Cartridge and the Drum Cartridge are available as customer replaceable units.
The customer replaceable unit part numbers are listed below:
CUSTOMER
REPLACEABLE UNIT
PART NUMBER
Toner Cartridge
006R01278
113R00671
Drum Cartridge
To obtain supplies, contact your local Xerox representative, giving the company name, the
product number and the machine serial number.
Use the space below to keep a record of the telephone number.
Supplies Telephone Number:
# ____________________________________________
Page 9-4
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Customer Replaceable Units
Toner Cartridge
Expected Cartridge Life
The life of the toner cartridge depends on the amount of toner used in each printed job. For
instance, when printing a typical business letter with about 5% page coverage, expect a toner
cartridge life of approximately 8,000 pages (4,000 pages only for the starter toner cartridge
shipped with the machine). The actual number may vary according to the print density of the
pages being printed. If printing a lot of graphics the cartridge may require changing more often.
Toner Save Mode
The life of the toner cartridge can be extended by using Toner Save mode. The Toner Save
mode uses less toner than normal printing. The printed image is much lighter, and is adequate
for printing drafts or proofs.
For instructions on setting the Toner Save mode refer to “Machine Setup” on page 2-
21.
)
Replacing the Toner Cartridge
When the toner cartridge is near the end of its life, white streaks or hue change will occur. The
LCD displays a warning message ‘Toner Low’.
When the ‘Toner Low’ message displays, remove the toner cartridge and gently shake it to
temporarily re-establish the print quality. Shaking the cartridge re-distributes the remaining
toner in the cartridge. This procedure can only be performed once prior to changing the Toner
Cartridge.
¾ Pull the release latch to open the
side cover.
1
CAUTION: Ensure the side cover
is always open before opening
the front cover.
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¾ Open the front cover.
2
¾ Turn the cartridge locking lever
upwards to release the toner
cartridge.
3
4
z If the
toner gets on
To Re-distribute the Toner:
clothing, wipe it
off with a dry cloth
andwashclothing
in cold water. Hot
water sets toner
into fabric.
¾ Pull out the toner cartridge and
gently shake the cartridge to
distribute the toner evenly inside
the cartridge.
¾ Reinstall the toner cartridge, then
lock the lever.
¾ Close the front cover and the side
cover.
¾ The display shows [New Toner?],
select [No] and press [Enter].
The machine returns to standby.
Page 9-6
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Replacing the Toner
Cartridge:
5
¾ Shake the new toner cartridge
horizontally four or five times.
¾ Slide the new toner cartridge in
until it locks in place.
¾ Turn the toner locking lever
downwards until it locks in place.
¾ Close the front cover and the side
cover.
¾ The display shows [New Toner?],
select [Yes] and press [Enter].
The machine returns to standby.
Setting the Product to Send Toner Low Information
If the Notify Toner menu option is set to On, when the toner cartridge needs to be replaced,
the machine automatically sends a fax to the service company or the dealer to notify them that
the machine requires a new toner cartridge. This feature will be activated only when the phone
number of the service company or the dealer is stored in the machine’s memory.
For instructions on setting the Send Toner Low Information to On, refer to
“Maintenance Tools” on page 8-16.
)
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Drum Cartridge
The Drum Cartridge requires replacement when the drum life warning is displayed, after
approximately 20,000 copies.
If streaks or spots are being experienced on the prints there is an option for cleaning the
drum.
For instructions on Cleaning the Drum, refer to “Maintenance Tools” on page 8-16.
)
CAUTION: Do not expose the green drum to light for an extended period. Never
expose the drum to direct sunlight or touch the drum surface. Damage or poor image
quality may result.
Replacing the Drum Cartridge
The useful life of the drum cartridge is approximately 20,000 copies/prints. A high rate of 2
Sided copying/printing reduces the overall life of a drum. The machine displays ‘Drum
Warning’ when the drum is near the end of life. Approximately 1,000 more copies/prints can
be made, but a replacement cartridge should be available. Replace the drum cartridge when
copy/print quality becomes degraded.
¾ Pull the release latch to open the
side cover.
1
2
CAUTION: Ensure the side cover
is always open before opening
the front cover.
¾ Open the front cover.
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3
¾ Turn the cartridge locking lever
upwards to release the toner
cartridge.
4
5
¾ The toner cartridge must be
removed to replace the drum
cartridge.
¾ Pull out the used drum cartridge.
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¾ Unpack the new drum cartridge
and slide it in place, making sure
not to touch the surface of the
drum.
6
7
¾ Reinstall the toner cartridge, then
lock the lever.
¾ Close the front cover and the side
cover.
¾ The display shows [New Drum
Unit?]. Select [Yes] and press
[Enter].
The machine returns to Standby
mode.
If the counter is not reset, ‘Drum Warning’ may appear before the new drum reaches
its maximum life. To reset the counter manually refer to the “Maintenance Tools” on
page 8-16.
)
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10 Troubleshooting
If a problem occurs on your machine, the instructions in this
chapter will enable you to identify and clear the fault, or locate
further assistance.
¾ General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2
¾ Fault Clearance . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3
¾ Customer Support . . . . . . . . . . . . . . . . . . . . . . . 10-10
¾ LCD Error Messages. . . . . . . . . . . . . . . . . . . . . 10-11
¾ Problem and Solutions Charts. . . . . . . . . . . . . . 10-14
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General
A variety of situations can affect the quality of the output. For optimal performance, ensure the
following guidelines are followed:
¾ Do not position the machine in direct sunlight or near a heat source such as a radiator.
¾ Avoid sudden changes in the environment surrounding the machine. When a change
occurs, allow the machine at least two hours to adjust to its new environment, depending
on the extent of the change.
¾ Follow routine maintenance schedules for cleaning areas such as the Document Glass
and Control Panel.
¾ Always set the guides in the Paper Trays to the size of the media in the tray.
¾ Ensure paper clips and paper debris do not contaminate the machine.
Page 10-2
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Fault Clearance
When a fault occurs, check the Status Map on the Control Panel. A red flashing LED identifies
the problem area:-
Status Map
Bypass
Paper Jam /
Document Jam
Tray 1
Tray 2
Document Jams
If a document jams while it is feeding through the Document Feeder, ‘Document Jam’ displays
and the Document Jam LED on the Status Map flashes.
Details for clearing the three areas of the Document Feeder are given below.
Input Misfeed
¾ Open the Document Feeder top
cover.
1
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¾ Pull the document gently to the
right and out of the Document
Feeder.
2
¾ Close the Document Feeder top
cover.
¾ Feed the documents back into
the Document Feeder.
Exit Misfeed
¾ Open the Document Feeder and
turn the roller knob to remove the
misfed documents from the exit
area.
1
2
If the jammed document
cannot be easily removed,
skip to Roller Misfeed.
¾ Close the Document Feeder and
reload the documents.
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Roller Misfeed
¾ Open the Document Feeder.
1
2
¾ Turn the release knob to enable
easy removal of the misfed
document from the exit area.
Carefully pull the document to the
right using both hands.
¾ Close the Document Feeder and
reload the documents.
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Paper Jams
If paper jams occur, ‘Paper Jam’ displays and the Paper Jam or Paper Tray LED on the Status
Map flashes to indicate the problem area. Follow the steps below to clear the jam. To avoid
tearing paper, pull the jammed paper out gently and slowly.
Paper Feed Area
If the paper jams in the feed area ’Paper Jam 0’ displays.
¾ Pull out the Paper Tray.
1
¾ When the tray is fully out, lift the
front part of the tray slightly to
release the tray from the
machine.
¾ Remove the jammed paper by
gently pulling it straight out.
2
3
¾ Once you remove the jammed
paper, open the side cover and
close it to clear the ’Paper Jam 0’
message from the display.
¾ If there is any resistance and the
paper does not move immediately
when pulled, pull the release
lever to open the side cover.
¾ Carefully remove the misfed
paper in the direction shown.
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¾ Close the cover.
4
¾ Insert the paper tray. Lower the
rear part of the tray to align the
rear edge with the corresponding
slot in the machine, then insert it
completely.
Paper Exit Area
If the paper is jammed in the exit area, ’Paper Jam 2’ displays.
¾ Pull the Release Lever to open
the side cover.
1
CAUTION: Ensure the side cover
is always open before opening
the front cover.
¾ Open the front cover.
¾ Pull down on the Fuser Lever.
This will release pressure on the
paper.
2
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¾ Turn the Jam Remove Lever in
the direction of the arrow to move
the paper to the exit area.
3
4
5
¾ Gently pull the paper out through
the exit area.
¾ Push the Fuser Lever up.
¾ Turn the Jam Remove Lever back
to the original position.
¾ Close the front cover and side
cover.
Page 10-8
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2 Sided Jam
If a paper jam occurs in the 2 Sided module, ’Duplex Jam’ displays and the Paper Jam LED
on the Status Map flashes.
¾ Pull the Release Lever to open
the side cover.
1
¾ Remove the jammed paper.
¾ Close the side cover.
2
Bypass Tray Jam
If you try to print using the Bypass Tray and the machine does not detect paper due to no paper
or improper paper loading, ’Bypass Jam’ displays and the Bypass Tray LED on the Status Map
flashes.
’Bypass Jam’ may also occur when the paper has not fed correctly in the machine.
¾ Open the Bypass Tray and pull
the paper out of the machine.
1
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Customer Support
If a fault cannot be resolved by following the LCD instructions, check the troubleshooting
tables in the next section - they may help to solve the problem quickly.
If you need further assistance or information, please visit the Xerox website for online
solutions and support:
http://www.xerox.com
If the problem persists, contact the Xerox Welcome Center or your local Xerox representative.
The serial number of the machine will be required, together with any relevant error codes.
For information on locating the serial number, please refer to “Customer Support” on
page 1-5.
)
# ____________________________________________
To access the serial number open the side cover using the release latch and then open the
front door. The serial number is located on the panel above the Toner Cartridge.
The Xerox Welcome Center or local representative telephone number is provided when the
machine is installed. For convenience and future reference, please record the telephone
number in the space below:
Xerox Welcome Center or local representative telephone number:
# ____________________________________________
Xerox US Welcome Center:
1-800-821-2797
Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769)
Page 10-10
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LCD Error Messages
If an abnormal condition arises in the machine or an incorrect operation is performed, a
message indicating the nature of the error is displayed. If this happens, take the corrective
action listed in the following table.
DISPLAY
Bypass Jam
MEANING
SOLUTION
The machine detects non Open the side cover and remove any jammed
feeding from the Bypass paper.
Tray.
Load paper in the Bypass Tray.
Comm. Err
The machine has a
problem in
Try resending the fax.
communication.
Document Jam
The loaded document has Clear the document jam. Refer to “Document
jammed in the Document Jams” on page 10-3
Feeder.
Door Open
The side cover is not
securely latched.
Close the side cover until it locks into place.
Drum Warning
The drum cartridge is
near the end of life.
Ensure a replacement cartridge is in stock.
Replace the drum cartridge when copy/print
quality is degraded. This may show up as dark
marks on the edge of the page. Refer to “Drum
Cartridge” on page 9-8.
Duplex Jam
Drum Empty
Paper has jammed in the Clear the jam. Refer to “2 Sided Jam” on page
middle of 2 Sided printing. 10-9.
The drum cartridge is
empty
Replace the drum cartridge. Refer to “Drum
Cartridge” on page 9-8.
Fuser Error, Open Heat There is a problem in the Unplug the power cord and plug it back in. If the
Error, Heating Error and
Overheat
fuser unit.
problem still persists, please call for service.
Group Not Available
You have tried to select a Try again. Check location for a group.
group.
Incompatible
Remote party did not
have the requested
feature such as polling.
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DISPLAY
MEANING
SOLUTION
Non-Xerox Toner Cart
You have used an
unauthorized toner
cartridge.
You must use a Xerox approved cartridge.
Operation Not Assigned The machine has no job
to handle.
Line Busy
Line Error
The remote fax did not
answer.
Try again. Contact recipient to ensure remote
machine is functioning correctly.
Your machine cannot
Try again. If the problem persists, wait an hour
connect with the remote or so for the line to clear, then try again.
machine, or has lost
Or, turn the ECM mode on. Refer to “Fax Setup
contact because of a
Options” on page 4-30 for more information.
problem with the phone
line.
LSU Error
A problem has occurred in Try Power Off / Power On. Refer to “Powering
the LSU (Laser Scanning On the Machine” starting on page 2-17. If the
Unit).
problem still persists, please call for service.
Memory Full
The memory is full
Either delete unnecessary documents,
retransmit after more memory becomes
available, or split the transmission into more
than one operation.
No Answer
The remote fax machine Try again. Contact recipient to ensure remote
has not answered after
several redial attempts.
machine is functioning correctly.
Poll Code Err.
Polling Error
You have used an
incorrect poll code.
The remote fax machine The remote operator should know in advance
you want to poll is not that you are polling and have the fax machine
ready to respond to your loaded with the original document.
poll.
Enter the correct poll code.
Or, when setting up to poll
Sending or receiving a fax will clear the error
another fax machine, you
message.
have used an incorrect
poll code.
No Developer Cartridge The toner cartridge is not Install the toner cartridge. Refer to “Toner
installed. Cartridge” on page 9-5.
Page 10-12
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DISPLAY
MEANING
SOLUTION
No. Not Assigned
The Speed Dial location
has no number assigned.
No Paper
The recording paper in
the paper tray has run
out.
Load the recording paper in the Paper Tray.
RX Tray Full
Paper Jam 0
Paper Jam 1
Paper Jam 2
Power Failure
Toner Empty
Paper is overstacked in
the output bin.
Remove paper.
Paper has jammed in the Clear the jam. Refer to “Paper Jams” on page
paper feeding area. 10-6.
Paper has jammed in the Clear the jam. Refer to “Paper Jams” on page
fuser area. 10-6.
Paper has jammed in the Clear the jam.Refer to page “Paper Jams” on
paper exit area.
page 10-6.
The machine’s memory
has not been backed up.
The Toner Cartridge has Replace with a new toner cartridge. Refer to
run out. The machine
stops.
“Toner Cartridge” on page 9-5.
Toner Low
The toner is almost
empty.
Take out the toner cartridge and gently shake it.
By doing this printing operations can be
temporarily resumed.
Retry Redial?
No Dial Tone
The machine is waiting for Press [Start] to immediately redial, or [Stop] to
the programmed interval cancel the redial operation.
to automatically redial.
No dial tone detected
Check the phone line is connected.
after 10 seconds with the Redial.
DT Detection turned on. After multiple failed attempts, change DT
Detection to [No].
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Problem and Solutions Charts
The following chart lists some conditions that may occur and the recommended solutions.
Follow the suggested solutions until the problem is corrected. If the problem persists, please
call for service.
Problems at Installation
PROBLEM
PROBABLE CAUSE
SUGGESTED SOLUTION
Power down.
Grinding noise at power
up.
Scan Lock
Locate the Scan Lock switch on the underside
of the scanner.
Make sure that the Scan Lock has been moved
to the unlock position (
).
Packing material remains in Power down.
tray(s)
Remove all remaining packing material from
the trays.
Smears, lines, marks or Document Glass or Document Clean the Document Glass and the underside
spots on copies.
Feeder
of the Document Feeder.
Refer to the User Guide for cleaning
)
instructions.
Original
Verify there are no defects on the original.
Irregular faded patches
Toner unevenly distributed
Remove the toner cartridge.
Shake it gently to distribute the toner evenly.
Reinstall the toner cartridge.
Paper Quality
Ensure the paper used in the machine meets
the specifications provided in the User Guide.
Page 10-14
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Copying Problems
CONDITION
SUGGESTED SOLUTION
The LCD does not turn on
Check that the product is plugged into an electrical receptacle and
ensure that there is power to the receptacle.
Ensure the ON/OFF switch is in the ON position.
Copies are too light or too dark If the original is light, use the Lighten/Darken key to darken the
image. Check to see if Toner Save mode is enabled.
If the original is dark, use the Lighten/Darken key to lighten the
image.
Smears, lines, marks, or spots
on copies
If defects are on the original, press the Lighten/Darken key to
adjust the image.
If no defects are on the original, clean the Document Glass and
underside of the Document Feeder.
If a line is present when using the Document Feeder and not when
using the Document Glass, clean the CVT glass. For stubborn
spots use a crumpled up piece of paper or a credit card. Refer to
“Cleaning the Document Glass and Constant Velocity Transport
(CVT) Glass” on page 9-2.
If the problem still persists, clean the Drum Cartridge. Refer to
“Maintenance Tools” on page 8-16 for instructions.
Copy image is skewed
Blank copies
Ensure that original is positioned correctly on the Document
Glass.
Check that copy paper is loaded correctly.
Ensure that the original is face down on the Document Glass or
face up in the Document Feeder.
Locate the Scan Lock switch on the underside of the scanner.
Make sure that the Scan Lock has been moved to the unlocked
position.
Image rubs off the copy easily
Replace the paper in the tray with paper from a new package.
In high humidity areas do not leave paper in the product for
extended periods of time.
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CONDITION
SUGGESTED SOLUTION
Frequent copy paper jams
Fan the stack of paper, then turn it over in the tray. Replace paper
in paper tray with a fresh supply. Check/adjust paper guides.
Ensure that the paper is the proper paper weight 80 g/m² (20 lb)
bond paper is recommended.
Check for copy paper or pieces of copy paper remaining in the
product after a paper jam has been cleared.
Toner yield is lower than
expected and TONER LOW
message displays
Toner may be lodged in the cartridge. Remove the Toner
Cartridge. Shake the Toner Cartridge and tap along the top of the
Toner Cartridge over a waste receptacle. Take care not to touch
the exposed toner on the left side of the cartridge.
Fewer copies from the Toner
Cartridge than expected
Avoid the following: original pictures, solids, or heavy lines. Do not
power on and off frequently. Avoid leaving the Document Feeder
open while copies are being made using the Document Glass.
Printing Problems
PROBLEM
PROBABLE CAUSE
The IEEE-1284 Parallel
SUGGESTED SOLUTION
The product does not
print
Check the cable connection.
cable or USB cable is not
connected properly.
The IEEE-1284 Parallel
cable or USB cable is
defective.
Check the cable with a computer and printer
that work. If printing is still not possible, replace
the cable.
The port setting is
incorrect.
Check the printer settings in the Windows
Control Panel to ensure that the print job is
being sent to the correct port. (For Example:
LPT1.)
The toner and drum
cartridges are not
installed properly.
Check that the toner and drum cartridges are
installed properly.
The printer driver may not Reinstall the software.
be installed properly.
The Parallel port cable
specifications may not be cable.
correct.
Use an IEEE-1284 compliant Parallel port
Page 10-16
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PROBLEM
PROBABLE CAUSE
SUGGESTED SOLUTION
Half of the page is blank The page layout is too
Reduce the resolution setting from 600 dpi to
300 dpi. Install more RAM in the computer.
complex.
The page orientation may Change the page orientation in the printer setup
be incorrect.
dialog.
Printing is too slow
The computer parallel
port may not be set for
high speed
If the computer is equipped with an ECP parallel
port, enable this mode of operation. Refer to the
Enabling High Speed Printer Communications
section of the PC’s user guide.
communications.
Computer may not have Install more RAM in the computer.
enough memory (RAM).
Print job is too large
Reduce resolution from 1200 dpi to 600 dpi.
Irregular faded patches There is a paper quality
Use only paper that meets the specifications
required by the product.
of print
problem.
Toner may be unevenly
distributed.
Remove the Toner Cartridge and shake it gently
to distribute the toner evenly. Then reinstall the
toner cartridge.
Black staining
There is a paper quality
problem.
Use only paper that meets the specifications
required by the product.
Character voids
The paper may be too dry. Try printing with a different batch of paper.
Background scatter
The paper may be too
damp.
Try printing with a different batch of paper. Do
not open packages of paper until necessary so
that the paper does not absorb too much
moisture from the air.
Printing over uneven
surfaces.
If printing onto envelopes, change the printing
layout to avoid printing over areas that have
overlapping seams on the reverse side.
Missing characters
The paper may be too
damp.
Try printing with a different batch of paper. Do
not open packages of paper until necessary so
that the paper does not absorb too much
moisture from the air.
Back of printout is dirty The transfer roller may be Print a few blank pages to clean the transfer
dirty.
roller.
Incorrect fonts
TrueType fonts may be
disabled.
Use the fonts dialog box in the Control Panel to
enable TrueType fonts.
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PROBLEM
PROBABLE CAUSE
Toner may be low.
SUGGESTED SOLUTION
Faded graphics
Remove the Toner Cartridge and shake it gently
to distribute the toner evenly. Then reinstall the
Toner Cartridge.
Ensure that a spare Toner Cartridge is
available.
Faxing Problems Solution Chart
PROBLEM
SUGGESTED SOLUTION
Originals are fed diagonally
(skewed)
Ensure the Document Guides are adjusted to the width of the
original being fed.
Check the original meets the conditions established for use with
this device.
The original is not being printed Ensure the originals were placed face-up in the Document Feeder
on the paper of the remote Fax
even though it is being sent
or face-down on the Document Glass.
Originals are not sent even if
operations are carried out
normally
Check that the remote Fax is compatible with the machine. This
machine supports G3 communications but not G4
communications.
Originals cannot be received
even if [Start] is pressed
Check the telephone cord has not been disconnected.
Check the power plug has not been unplugged from the power
outlet.
Press the manual dial button and listen for a dial tone to ensure
the machine and telephone line are working.
Check with the party trying to send the original that there are no
problems with the remote fax.
Paper is not collated
Ensure the machine has paper loaded.
Check if a paper jam has occurred.
Page 10-18
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PROBLEM
SUGGESTED SOLUTION
The received original is printed Check with the party sending the original that the original is a
dark and is illegible or black
stripes are printed on the
original
clean copy.
Check with the party sending the original that the problem is not
due to a fault or operator error at the remote Fax. For example,
dirty scan glass or dirty scan lamp.
If the same problem occurs even when copies are made on the
machine, clean the drum. Refer to “Maintenance Tools” on page 8-
16 for instructions.
Paper is collated but not printed. Ensure there enough toner.
Check with the party sending the fax that the original was placed
correctly when scanned at the remote Fax.
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Page 10-20
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6
11 Specifications
Use this chapter to identify the specifications for each function
of your machine.
¾ Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2
¾ Printer Specifications. . . . . . . . . . . . . . . . . . . . . . 11-3
¾ Fax Specifications . . . . . . . . . . . . . . . . . . . . . . . . 11-4
¾ Scanner and Copier Specifications . . . . . . . . . . . 11-5
¾ General Specifications. . . . . . . . . . . . . . . . . . . . . 11-6
¾ Media Specifications . . . . . . . . . . . . . . . . . . . . . . 11-7
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Introduction
The Xerox FaxCentre 2218 adheres to strict specifications, approvals and certifications.
These specifications are designed to provide for the safety of users and to ensure that the
machine operates in a fully functional state. Use the specifications listed in this chapter to
quickly identify the capabilities of the machine.
z If further
specification
information is
required please
refer to
www.xerox.com.
Page 11-2
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Printer Specifications
ITEM
DESCRIPTION
Emulation
PCL6
Resolution
True 600 x 600 dpi, 1200 dpi class
17 ppm for A4 / 18 ppm for Letter
Printing speed
Effective printing width
208 mm (8.2 inches) for letter / legal (216 x 356 mm / 8.5 x 14 inch)
202 mm (8 inches) for A4
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Fax Specifications
ITEM
DESCRIPTION
Applicable line
G3 PSTN (Public Switched Telephone Network)
ITU G3, Super G3
Communication Standard
Resolutions
Standard203 x 98 dpi
Fine203 x 196 dpi
Super Fine (Fine Photo)300 x 300 dpi
Super Fine203 x 392 dpi
Super Fine406 x 394 dpi
Halftone (Error Diffusion)
Receiving Resolutions
Data coding
203 x 98 dpi, 203 x 196 dpi, 300 x 300 dpi, 203 x 392 dpi, 406 x 394 dpi
MH/MR/MMR/JBIG/JPEG (Color Transmission)
33.6 kbps
Maximum modem speed
Transmission speed
Fax Memory
<3 seconds (Standard resolution, MMR, 33.6 kbps)
16 MB receive
Printing speed
17 ppm (for A4) 18 ppm (letter size)
208 mm (8.2 inches)
Effective scanning width
Effective printing width
208 mm (8.2 inches) for letter / legal (216 x 356 mm / 8.5 x 14)
202 mm (8 inches) for A4
Document width and weight
Document Feeder:
176 ~ 216 mm (7 ~ 8.5 inches)
45 ~ 105 g/m² (12.5 ~ 28 lb)
Document Glass:
Maximum Legal (216 x 356 mm / 8.5 x 14 inch)
Input paper tray capacity
Document Feeder
Tray 1 and Tray 2 (optional):
Bypass Tray:
550 sheets 80 g/m² (20 lb) Each
100 sheets 80 g/m² (20 lb)
Document Feeder:
Document Glass:
Up to 50 pages 80 g/m² (20 lb)
1 page
Page 11-4
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Scanner and Copier Specifications
ITEM
Scanning method
Copy speed
DESCRIPTION
CCD, Flat-bed
17 A4 / 18 Letter Copies Per Minute
2.5 msec/line MONO
Scan speed
Scan resolution
600 x 600 dpi (Document Glass)
600 x 300 (Document Feeder)
True Color, 256 Gray, Black and white
Black and White
Scan mode
Copy mode
Effective scanning width
Maximum document width
Multi copy range
208 mm (8.2 inches)
216 mm (8.5 inches)
1 ~ 999
Reduction & Enlargement
25% ~ 400% in 1% increments (from Document Glass)
25% ~ 100% in 1% increments (from Document Feeder)
Top, Bottom, Each side 4 mm (0.16 inch)
Under 10 seconds (Normal - Ready)
35 seconds (from Power Save)
Maximum print edge margin
First Copy Out Time
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General Specifications
ITEM
DESCRIPTION
Tray 1 and Tray 2 (optional): 550 sheets 80 g/m² (20 lb)
Bypass Tray: 100 sheets 80 g/m² (20 lb)
Input paper tray capacity
Output tray capacity
Toner cartridge life
Drum life
250 sheets 80 g/m² (20 lb), face down
8,000 pages (for Starter Cartridge 4,000 pages) at 5% coverage
20,000 pages (5% coverage)
Operating Environment
Temperature: 10 - 32° C / 50 - 90° F (20 ~ 80% RH)
Paper size and weight
Trays 1 & 2:
Bypass tray:
Duplex:
A4, Letter, Folio, Legal (216 x 356 mm / 8.5 x 14 inch
60 ~ 90 g/m² (16 ~ 24 lb)
A6 ~ Legal (216 x 356 mm / 8.5 x 14 mm)
60 ~ 160 g/m² (16 ~ 43 lb)
A4, Letter, Folio, Legal (216 x 356 mm / 8.5 x 14 inch)
60 ~ 90 g/m² (16 ~ 24 lb)
Original document width and
weight
Document Feeder:
176 ~ 216 mm (7 ~ 8.5 inches)
45 ~ 105 g/m² (12.5 lb ~ 28 lb)
Document Glass:
Maximum legal (216 x 356 mm / 8.5 x 14 inch)
Document Feeder capacity
Power rating
50 sheets 80 g/m² (20 lb)
AC110 ~ 127V (US, Canada), 50/60 Hz 6.0A
28 W in Power Save mode
Power consumption
100 W in Standby mode
400 W / 450 W during operation
Weight
26 kg (Drum and Toner Cartridges included)
560 x 430 x 495 mm (22 x 17 x 19.5 inches) without Tray 2
560 x 430 x 626 mm (22 x 17 x 24.6 inches) with Tray 2
Dimensions (WxDxH)
Standard System Memory Size 80MB
Page 11-6
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Media Specifications
ITEM
DESCRIPTION
Plain paper, OHP film, Label, Envelope, Card, Postcard
Paper types
available
Paper Type
W x L (mm)
215.9 x 279
W x L (Inch)
8.5 x 11
Letter
Legal
JIS B5
A4
215.9 x 355.6
182 x 257
8.5 X 14
7.17 x 10.12
8.27 x 11.69
7.25 x 10.5
5.85 x 8.27
4.13 x 5.85
4 x 6
210x 297
Executive
A5
184.2 x 266.7
148.5 x 210
105 x 148.5
101.6 x 152.4
100 x 148
A6 card
Paper Sizes
Post Card 4x6
HagaKi
3.94 x 5.83
3.88 x 7.5
4.12 x 9.5
4.33 x 8.66
6.38 x 9.02
Envelope 7-3/4
Envelope COM-10
Envelope DL
Envelope C5
Custom
98.4 x 190.5
105 x 241
110 x 220
162 x 229
98 x 148 ~
215.9 x 355.6
3.86 x 5.83 ~
8.5 x 14
Input Source
Source
Media Types
Sizes
Thickness
Paper Tray
Plain Paper
A4, Letter, Legal,
Folio
60 ~ 90 g/m²
(16lb ~ 24lb)
Bypass Tray
Plain Paper,
Envelope,
Transparency,
A4, Letter, Legal,
Folio, Executive, A5, (16lb ~ 43lb)
B5, A6, Monarch (7
60 ~ 160 g/m²
Label, Cardstock 3/4), COM10, #9,
C5, DL, Custom
Duplex
Plain Paper
A4, Letter, Folio,
Legal
80 ~ 90 g/m²
(20lb ~ 24lb)
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L
B5 means JIS and ISO
Transparency film thickness: 150 µm
Paper Label thickness: 140 µm
Page 11-8
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01_UG.book Page 1 Wednesday, March 7, 2007 3:00 PM
Index
Cleaning 9-2
Control Panel and LCD Display 9-3
A
About this guide 1-3
Adding Paper 2-18
Administration Tools
Clear Memory 8-15
Department Codes 8-7
Maintenance Tools 8-16
Passcode Protection 8-12
Auto Fit
Document Glass and Constant Velocity Trans-
port Glass (CVT) 9-2
Outside Areas 9-3
Clear Memory 8-15
Clone
copy 5-7
Collated
copy 5-8
Color Original 4-10
copy 5-8
copy 5-7
Auto Suppress
copy 5-11
Fax 4-10
Auto Tray Switching 2-11, 3-5, 5-2, 5-8
Auxiliary Access 8-21
Component Location 2-7
Connections 2-15
Constant Velocity Transport Glass (CVT) 9-2
Control Panel Overview 2-9
ControlCentre 8-4
Firmware Update Tab 8-5
Installing 8-4
B
Basic Troubleshooting
Copier Problems Solution Chart 10-14
Faxing Problems Solution Chart 10-18
LCD Error Messages 10-11
Printing Problems Solution Chart 10-16
Solving Problems 10-14
Batch TX 4-15
PCL Button 8-6
Phonebook Tab 8-5
Printer Tab 8-6
Running ControlCentre 8-4
Using ControlCentre 8-4
Conventions 1-3
Copier Problems Solution Chart 10-14
Copy 5-6
Billing Counters 8-18
Book Copy
copy 5-11
Bypass Tray 3-5
Auto Fit 5-7
Auto Suppress 5-11
Book Copy 5-11
C
Calling for Service 1-5
Cancel Scan 7-7
Clone 5-7
Changing the Master Code 8-11
Clean Drum 8-18
collated 5-8
Color Original 5-8
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01_UG.book Page 2 Wednesday, March 7, 2007 3:00 PM
Covers 5-11
Create Booklet 5-12
Edge Erase 5-10
ID Card Copy 5-9
Lighten/Darken 5-6
Margin Shift 5-10
N Up 5-12
Drum Cartridge, installing 2-13
Drum Cleaning 8-18
Drum Replacement 8-17
E
Edge Erase
copy 5-10
Original Type 5-8
Paper Supply 5-8
Reduce/Enlarge 5-6
start 5-5
Enter the Fax Number 4-4
Enter the quantity 5-5
Error Messages 10-11
Expected Toner Cartridge Life 9-5
External Connections 2-15
Transparencies 5-12
Copy Feature selection 5-4
Copy Features 5-6
Copy Mode 5-2
Copy quantity 5-5
Copying Procedure 5-2
Covers
F
Fault Clearance 10-3
Fax 4-10
Batch TX 4-15
Delay Fax 4-14
copy 5-11
Create Booklet
Fax Forwarding 4-21
Lighten/Darken 4-10
Mailbox Setup 4-22
Memory Fax 4-13
Original Type 4-10
PC Fax 4-17
copy 5-12
Creating Departments 8-7
Customer Replaceable Units 9-5
Drum Cartridge 9-8
Toner Cartridge 9-5
Customer Support 1-5
Polling 4-15
Priority Fax 4-14
Secure Receive 4-16
Start 4-5
D
Delay Fax 4-14
Toll Save 4-13
Department Codes 8-7
Changing the Master Code 8-11
Creating Departments 8-7
Managing Departments 8-9
Printing Department Data 8-8
Dial Tone Detection 8-20
Dialing Methods
Fax Features 4-9
Fax Forwarding 4-21
Fax Number 4-4
Fax Setup Options 4-30
Fax Specification 11-4
Faxing Problems Solution Chart 10-18
Faxing Procedure 4-2
Features
Keypad Dialing 4-6
Manual Dialing 4-8
Manual Group Dialing 4-7
Redial 4-8
Fax 4-9
Firmware Update Tab 8-5
G
Document Feeder 4-2, 5-3, 7-3
Document Glass 4-3, 5-4, 7-4
Cleaning 9-2
General Problems 10-2
General Specification 11-6
Getting Started
Drum Cartridge 9-8
Replacing the Drum Cartridge 9-8
Index - 2
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Copying Procedure 5-2
Loading Paper 3-2
Clean Drum 8-18
New Drum 8-17
Notify Toner Low 8-17
Making Connections 2-15
Managing Departments 8-9
Manual Dialing 4-8
Manual Group Dialing 4-7
Margin Shift
copy 5-10
Media Specifications 3-9, 11-7
Memory Fax 4-13
I
ID Card Copy
copy 5-9
Information Sources 1-4
Installing ControlCentre 8-4
Installing Drum and Toner Cartridges 2-13
Installing Software 2-25
Introduction 1-2
Models and Options 2-6
J
N
Job Status 4-5
N Up
K
copy 5-12
Keypad Dialing 4-6
O
L
Options 2-6
Ordering Supplies 9-4
Original Type
copy 5-8
fax 4-10
Overview Control Panel 2-9
LCD Error Messages 10-11
Lighten/Darken
copy 5-6
fax 4-10
Loading documents 4-2, 4-3, 5-3, 5-4, 7-3, 7-4
Loading Paper 2-18, 3-2
Bypass Tray 3-5
P
Paper Specification 11-7
Paper Supply
Paper Tray 3-2
Preparation 3-2
Auto Tray Switching 2-11, 3-5, 5-2, 5-8
Bypass Tray 3-5
copy 5-8
Loading Paper 3-2
Paper Tray 3-2
Preparation 3-2
Stock Types 3-9
Local Connection
Test Print 2-33
Test Scan 2-33
Location of Components 2-7
M
Stock Types 3-9
Paper Supply selection 5-2
Paper Tray 3-2
Paper, loading 2-18
Passcode Protection 8-7, 8-12
Change the Passcode 8-13
Enable 8-12
PC Fax 4-17
PCL Button 8-6
Phonebook Tab 8-5
Machine Overview 2-6
Machine Setup 2-21
ControlCentre 8-4
Machine Setup Options 2-22, 10-14
Mailbox 4-25
Mailbox Setup 4-22
Maintenance Tools
Billing Counters 8-18
Check Serial Number 8-16
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01_UG.book Page 4 Wednesday, March 7, 2007 3:00 PM
Polling 4-15
Power Off 2-17
Selecting the Paper Supply 5-2
Sending a Fax 4-2
Power On 2-17
Serial Number 8-16
Preparing paper for loading 3-2
Print 6-2
Printer Specification 11-3
Printer Tab 8-6
Printing a Document 6-2
Printing Department Data 8-8
Printing Problems Solution Chart 10-16
Printing Procedure 6-2
Priority Fax 4-14
Serial number 1-5
Setting the Product to Send Toner Low Information
9-7
Setting up the Machine 2-21, 2-22, 10-14
ControlCentre 8-4
Installing ControlCentre 5.0 8-4
Software Installation 2-25
Solutions, Copier Problems 10-14
Solutions, Faxing Problems 10-18
Solutions, Printing Problems 10-16
Solving Problems 10-14
Specifications
Problem Solving 10-14
Problems
Fault Clearance 10-3
General 10-2
Fax 11-4
General 11-6
Paper 11-7
Q
Printer 11-3
Quantity 5-5
Scanner and Copier 11-5
Specifications, Media 3-9
Start 4-5, 5-5
R
Redial 4-8
Reduce/Enlarge
Status Map
Auto Tray Switching 2-11
Stock Types 3-9
Switching Off 2-17
Switching On 2-17
System Requirements
Windows 2-25
copy 5-6
Regulations 1-6
Related Information Sources 1-4
Replacing the Drum Cartridge 9-8
Replacing the Toner Cartridge 9-5, 9-7
Resolution 4-10
System Setup
Fax 4-10
Installing ControlCentre 8-4
Running ControlCentre 8-4
T
S
Toll Save 4-13
Toner Cartridge 9-5
Safety 1-6
Scan
Expected Cartridge Life 9-5
Replacing the Toner Cartridge 9-5, 9-7
Setting the Product to Send Toner Low Infor-
mation 9-7
Canceling a Scan 7-7
TWAIN 7-3
WIA driver 7-6
Scanner and Copier Specification 11-5
Scanning Procedure 7-3
Secure Receive 4-16
Selecting Copy Features 5-4
Selecting Copy Mode 5-2
Selecting Start 4-5, 5-5
Toner Save Mode 9-5
Toner Cartridge, installing 2-13
Toner Low Information 9-7
Toner Low Notification 8-17
Toner Save Mode 9-5
Transparencies
Index - 4
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copy 5-12
Using the Document Feeder 5-3
Troubleshooting
Using the document feeder 4-2, 7-3
Using the document glass 4-3, 5-4, 7-4
Copier Problems Solution Chart 10-14
Fault Clearance 10-3
W
Faxing Problems Solution Chart 10-18
General Problems 10-2
LCD Error Messages 10-11
Printing Problems Solution Chart 10-16
Solving Problems 10-14
TWAIN 7-3
Welcome 1-2
Welcome Center 1-5
Canada 1-5, 10-10
US 1-5, 10-10
WIA driver 7-6
U
X
Unpacking 2-2
Xerox Website 1-5
User Interface 2-9
using 5-4
Xerox Welcome Center 1-5
Using ControlCentre 8-4
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01_UG.book Page 6 Wednesday, March 7, 2007 3:00 PM
Index - 6
Xerox FaxCentre 2218 User Guide
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