User Guide
Basic Printing & Scanning Functions
Basic Fax Features
Toshiba America Business Solutions, Inc. © 2004
Training and Dealer Development
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BASIC PRINT AND SCANNING FUNCTIONS
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Turning Off the Power (Shutting Down)*
How to Print a Document
Duplexing & Stapling from the Print Driver
Scan to File
Scan to E-Mail
Job Status Screen
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BASIC FAX FEATURES
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Sending a Fax by Direct Dial
* DO NOT turn off the power by switching off the power switch of the equipment as it
can cause the failure of the hard disk.
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BASIC PRINT AND SCANNING FUNCTIONS
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Turning Off the Power (Shutting Down)
When turning off the power of the equipment, perform the following shutdown procedure.
DO NOT turn off the power by switching off the power switch of the equipment as it can
cause the failure of the hard disk.
Before turning off the power, be sure that the following three conditions are satisfied:
y No jobs are left in the printing job list.
y Make sure that none of PRINT DATA, MEMORY RX and
Fax communication lamps is blinking.
y No PCs access the equipment via network.
1. Press the USER FUNCTIONS button on the control panel.
2. Press the USER button to enter the user setting menu,
and then press the SHUTDOWN button.
3. “Processing job will be deleted. Are you sure you
want to shutdown?” appears on the screen. Press the
YES button. (To cancel the shutdown operation, press
the NO button.)
4. “Shutdown in progress” appears on the screen, and
then the equipment is shut down. The power switch
automatically returns to the OFF position.
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How to Print a Document
1. Open a file and select Print from the File menu of the application. The Print dialog
box appears.
2. Select the e-STUDIO280 or e-STUDIO230 printer driver to be used and click
Properties. The printer properties dialog box appears.
NOTE: The procedures for displaying the properties dialog for the printer driver may be
different depending on an application that you are using. See your application’s manual
about displaying the printer properties dialog box.
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How to Print a Document (Cont’d.)
3. Set the Print Options for each tab according to how you want to print.
4. Setting the print options varies depending on how you want to print a document.
For more detailed information, see “Print Options” in the Printing Guide for the
e-STUDIO280 and e-STUDIO230.
5. You can also set the print options using setting profiles. See “Setting Print Options
Using Profiles” in the Printing Guide for the e-STUDIO280 and e-STUDIO230.
6. Click OK to save the settings.
7. Click OK or Print to print a document.
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Duplexing & Stapling from the Print Driver
Duplex Copying
1. Select “File” “Print” in your
application software and select
the e-STUDIO printer driver.
2. Display the Setup tab.
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Duplexing & Stapling (Cont’d.)
Duplex Copying (Cont’d.)
3. Select the direction to be printed at the “2-Sided Printing” drop down box.
Book — Select this to print on both sides of the paper in a vertical direction, so the
pages can be bound and turned over right and left.
Tablet — Select this to print on both sides of the paper in a vertical reverse motion,
so the pages can be bound and turned over up and down.
4. Set other print options you require and click OK.
5. Click OK or Print to send a print job. The print job is printed on both sides of paper in the
specified direction.
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Duplexing & Stapling (Cont’d.)
Stapling
1. Select “File” “Print” in your
application software and select
the e-STUDIO printer driver.
2. Display the Setup tab.
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Duplexing & Stapling (Cont’d.)
Stapling (Cont’d.)
3. Select how to staple at the “Staple” drop down box.
Upper Left — Select this to staple in the upper left and print.
Center Top — Select this to staple double in the upper side and print.
Upper Right — Select this to staple in the upper right and print.
Middle Left — Select this to staple double in the left and print.
NOTES: y The selectable options vary depending on the paper size.
y “Upper Left” and “Upper Right” can be selected only when the Single-staple
Finisher, Multi-staple Finisher, or Saddle-stitch Finisher is installed and configured
on the Configuration tab.
y “Center Top” and “Middle Left” can be selected only when the Multi-staple Finisher
or Saddle-stitch Finisher is installed and configured on the Configuration tab.
4. Set other print options you require and click OK.
5. Click OK or Print to send a print job. The output is stapled for each copy.
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Scan to File
In this SCAN TO FILE function, the scanned original data can be sent and stored to the Share
folder of the hard disk in the equipment or the specified PC. You can access the data stored in the
Share folder directly from the client PC via network.
y The network administrator has to make settings for storing the original data to the PCs.
y It is recommended to back up the data stored in the Share folder of the hard disk with the
client PC via network.
NOTE: To use the E-MAIL function, ‘optional Printer kit (GM-1020) and optional Scanner
upgrade kit (GM3020)’, or ‘optional Printer/Scanner kit (GM-2020)’ is required.
1. Place the original(s). If there is not enough space in the hard disk, the number of
originals that can be scanned may be restricted.
2. Press the SCAN button on the control panel to enter the
scan menu.
3. Press the SCAN TO FILE button.
4. Press the FILE NAME button to enter the file name
of the scanned data. The letter entry menu is displayed.
A file name can contain up to 45 letters. After entering
the letters, be sure to press the ENTER button.
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Scan to File (Cont’d.)
5. Select the desired location.
y MFP LOCAL: Select when the originals should be stored in the hard disk in the
main equipment. The original data will be stored under the directory path shown on
the screen.
y REMOTE 1, REMOTE 2: Select when the originals should be stored in the
hard disk of user’s PC via server. The administrator has to make settings to select
REMOTE 1 or REMOTE 2 using the TopAccess.
TIP: You can select 2 locations to store the data from MFP LOCAL, REMOTE 1 and
REMOTE 2.
6. Select the file format. The SCAN folder is automatically
created, and the original data will be stored into this
folder. If you select “TIFF (SINGLE)”, an additional
folder with the name you entered in step 4 is further
created, and each page will be stored into this folder.
You can access the original data with the client PC via
network, by opening the FILE_SHARE folder in the
equipment’s hard disc.
7. Press the EDIT button, set the original type and the
scanning conditions, and press the ENTER button.
y Press the Next or Prev button to switch the screen and
make necessary settings.
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Scan to File (Cont’d.)
8. Press the ENTER button.
9. Press the SCAN! button.
TIP: If the SCAN TO E-FILING or SCAN TO
E-MAIL button is pressed to make the setting before
pressing the SCAN! button, the specified two jobs can
be performed simultaneously.
10. “To continue, place document on glass. And press
Scan!” appears. If you want to finish scanning, press the
JOB FINISH button. If you want to continue scanning,
press the SCAN! button. When the original is set on the
reversing automatic document feeder (optional) to be
scanned in the Continuous Feed mode, this screen is
not displayed.
TIPS:
y
You can change the original size, type and scanning conditions by pressing the EDIT
button for the next scanning.
y
If you want to cancel the storage of the scanned data, press the JOB CANCEL button.
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Scan to File (Cont’d.)
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Retrieving Your Scanned File
The next section outlines how to retrieve a scanned document from the hard drive of the
e-STUDIO device.
The following four screens simply show drilling down into the e-STUDIO hard disk drive
where the documents are stored. This process will only need to be done once so a shortcut
can be created on your desktop accessing the e-STUDIO device where your scanned
documents are temporarily stored.
1. Go to the Windows Start Menu.
2. Select the Search option.
3. Select the For File or Folders option and/or the For Computers option. (This is
dependent on which Microsoft Operating System you are running.)
4. Enter the name of the device or the IP address at the prompt and select Search Now
(please ask your administrator or trainer for the name of the e-STUDIO device or the
IP address).
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Scan to File (Cont’d.)
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Retrieving Your Scanned File (Cont’d.)
5. This will locate the device on the network. Double click to select the device and then
select the FILE_SHARE folder.
6. Select the SCAN folder. Right click on the folder to create a shortcut. Select YES at
the prompt to send it to your Desktop.
7. Once the SCAN shortcut has been set up on your desktop, you will not need to go
through Steps 1-6 again. In the future, simply click on the SCAN folder on your
desktop to retrieve your scanned document.
8. Once the shortcut has been created, double click on the SCAN folder. The scanned
document should be within that specified folder.
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Scan to E-Mail
In this function, the scanned data can be sent to the specified E-mail address as an
attached file. After finishing the setting for the E-mail transmission, the settings for
SCAN TO E-FILING or SCAN TO FILE can be made and the data can be scanned
simultaneously. To use SCAN TO E-MAIL, the configuration of the equipment needs
to be set by the network administrator.
1. Place the original(s).
TIP: The reversing automatic document feeder (optional) enables consecutive scanning
of more than one original.
2. Press the SCAN button on the control panel to enter
the scan menu.
3. Press the SCAN TO E-MAIL button.
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Scan to E-mail (Cont’d.)
4. Press the E-MAIL TO button and select the address.
y Press the E-MAIL ADDRESS button when you
want to enter the address directly with the soft
keyboard.
y In the address book, select the address you want to
send to.
y Select the address you want to send to after pressing
the GROUP button.
y Select the address you want to send to after pressing the KNOWN ID button.
y Select the address you want to send to after pressing the SEARCH ADDRESS
button.
y Select the address registered in the LDAP (Lightweight Directory Access Protocol)
server without using the address book in this equipment, after pressing the [SEARCH
ADDRESS] button. (To enable this function, it is required to register the directory
search name using TopAccess via network beforehand.)
y In the address book, you can select 2 or more addresses. Also, you can combine the
address book and group entry to select the address you want to send to.
y To return the SCAN TO E-MAIL menu from the address book, press the RETURN
button.
5. Press the SUBJECT button and enter the subject of
the E-mail. A subject can contain up to 128 letters.
6. Press the BODY button and enter the text body, etc.
A body can contain up to 1,000 letters.
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Scan to E-mail (Cont’d.)
7. Press the FILE NAME button and name the scanned
data. A file name can contain up to 45 letters.
8. Select the file format.
9. Press the EDIT button and set the original size and
type. Then, press the NEXT button.
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Scan to E-mail (Cont’d.)
10. Set the size of the attached data. Image data are
divided into some small blocks to be sent.
FRAGMENT MESSAGE SIZE (KB): NONE, 64 KB,
128 KB, 256 KB, 512 KB, 1024 KB, 2048 KB. Press
the Next or Prev button to switch the screen and make
necessary settings.
11. Press the FROM ADDRESS button to enter the
sender's address, and then press the ENTER button.
12. Press the FROM NAME button to enter the sender's
name, and then press the ENTER button.
13. After all settings are entered, press the ENTER
button.
14. Press the SCAN! button.
TIP: If the SCAN TO E-FILING or the SCAN TO
FILE button is pressed to make the setting before
pressing the SCAN! button, the specified 2 jobs can
be performed simultaneously.
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Job Status
JOB STATUS allows:
y To show the list of printing, Internet Fax and scanning jobs in the waiting status;
y To show the print, transmission, reception, and scan logs;
y To perform the execution, pause, deletion and movement of the waiting jobs;
y To print the send and receive logs.
NOTES:
y Jobs concerning Fax are available when ‘optional Fax board (GD-1150)’ is installed.
y Jobs concerning scan, Internet Fax, or E-mail are available when ‘optional Printer kit
(GM-1020) and optional Scanner upgrade kit (GM-3020)’, or ‘optional Printer/Scanner
kit (GM-2020)’ is installed.
y Print jobs received from the client PC via network are available when ‘optional Printer
kit (GM-1020)’, or ‘optional Printer/Scanner kit (GM-2020)’ is installed.
Explanation of Items shown on the screen above:
y User Name — Name of registered user
y Date, Time — Date and time the job was received
y Paper — Paper size to be printed
y Pages — Number of pages to be printed
y Sets — Number of sets to be printed
y Status — Status of jobs or specified time for Delayed TX Reservation
Explanation of Buttons shown on the screen above:
y (A) Buttons — select the type of print jobs to view
y (B) Buttons — are changed by selecting a job from the list
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Job Status (Cont’d.)
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Print Job Tab
The Print Job tab displays the status of copy jobs and print jobs transmitted between the
equipment and network controller, and performs the deletion, pause, movement and printing
of the waiting jobs. Press the Next button to display the 5th job or later, and press the Prev
button to display the previous page.
DELETING A JOB
1. Press the JOB STATUS button on the control panel
to display the JOB STATUS screen. The Print Job
list screen is displayed.
2. Press the job on the list you want to delete.
3. “Press the DELETE button.
4. “Delete OK?” appears. Press the DELETE button
to delete the job.
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Job Status (Cont’d.)
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Print Job Tab (Cont’d.)
PAUSE/RESUME
1. Press the user name on the job you want to interrupt.
2. Press the PAUSE button.
3. To resume the job, press the RELEASE button.
MOVING A PRINT JOB
1. Press the user name on the job you want to move.
2. Press the MOVE button.
3. Specify the position of the order. Example: Press the
1st user name to move the target job to the 2nd.
4. Result:
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BASIC FAX FEATURES
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Sending a Fax by Direct Dial
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Direct Entry with Digital Keys
1. Press the FAX button on the control panel.
2. Place the original(s).
3. Press the OPTION button and set the transmission
conditions.
4. Set the advanced function as required.
5. Press the ADDRESS button to display the address
menu, then press the E-MAIL ADDRESS button.
6. Enter the E-mail address.
7. Press the START button.
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Notes
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