Ricoh Aficio Ld260 User Manual

Operating Instructions

General Settings Guide

Connecting the Machine

System Settings

Copier/Document Server Features

Facsimile Features

Printer Features

Scanner Features

Registering Addresses and Users for Facsimile/Scanner Functions

Other User Tools

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in "About This Machine" before using the machine.

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

Important

❒ Media differ according to manual.

❒ The printed and electronic versions of a manual have the same contents.

❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒ Depending on which country you are in, there may also be html manuals. To

view these manuals, a Web browser must be installed.

❖ About This Machine

Be sure to read the Safety Information in this manual before using the ma-

chine.

This manual provides an introduction to the functions of the machine. It also

explains the control panel, preparation procedures for using the machine,

how to enter text, and how to install the CD-ROMs provided.

❖ Troubleshooting

Provides a guide to solving common problems, and explains how to replace

paper, toner, and other consumables.

❖ Copy / Document Server Reference

Explains Copier and Document Server functions and operations. Also refer to

this manual for explanations on how to place originals.

❖ Facsimile Reference

Explains Facsimile functions and operations.

❖ Printer Reference

Explains Printer functions and operations.

❖ Scanner Reference

Explains Scanner functions and operations.

❖ Network Guide

Explains how to configure and operate the machine in a network environ-

ment, and use the software provided.

This manual covers all models, and includes descriptions of functions and

settings that might not be available on this machine. Images, illustrations, and

information about operating systems that are supported might also differ

slightly from those of this machine.

❖ General Settings Guide

Explains User Tools settings, and Address Book procedures such as register-

ing fax numbers, e-mail addresses, and user codes. Also refer to this manual

for explanations on how to connect the machine.

❖ Security Reference

This manual is for administrators of the machine. It explains security func-

tions that you can use to prevent unauthorized use of the machine, data tam-

pering, or information leakage. For enhanced security, we recommend that

you first make the following settings:

• Install the Device Certificate.

• Enable SSL (Secure Sockets Layer) Encryption.

• Change the user name and password of the administrator using Web Im-

age Monitor.

For details, see “Setting Up the Machine”, Security Reference.

Be sure to read this manual when setting the enhanced security functions, or

user and administrator authentication.

❖ PostScript 3 Supplement

Explains how to set up and use PostScript 3.

❖ UNIX Supplement

For “UNIX Supplement”, please visit our Web site or consult an authorized

dealer.

❖ Other manuals

• Manuals for DeskTopBinder Lite

• DeskTopBinder Lite Setup Guide

• DeskTopBinder Introduction Guide

• Auto Document Link Guide

Note

❒ Manuals provided are specific to machine types.

❒ “PostScript3 Supplement” and “UNIX Supplement” include descriptions of

functions and settings that might not be available on this machine.

❒ The following software products are referred to using general names:

Product name

General name

DeskTopBinder Lite and DeskTopBinder Pro- DeskTopBinder

fessional ^*1

the ScanRouter delivery software

and ScanRout-

ScanRouter EX Professional

er EX Enterprise ^*1

Optional

TABLE OF CONTENTS

Manuals for This Machin e ......................................................................................i

How to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1

Display panel..........................................................................................................2

Accessing User Tools ...........................................................................................3

Changing Default Settings .........................................................................................3

Quitting User Tools ....................................................................................................4

Menu Protect..............................................................................................................4

1. Connecting the Machine

Connecting to the Interfaces ................................................................................5

Connecting to the Ethernet Interface .........................................................................6

Connecting to the USB Interface................................................................................7

Connecting to the IEEE 1284 Interface......................................................................8

Connecting to the IEEE 802.11b (Wireless LAN) Interface........................................9

Network Settings..................................................................................................1 3

Settings Required to Use the Printer/LAN-Fax ........................................................13

Settings Required to Use Internet Fa x .....................................................................1 5

Settings Required to Use E-mail Function ...............................................................18

Settings Required to Use Scan to Folder Functio n ..................................................2 1

Settings Required to Use the Network Delivery Scanner.........................................23

Settings Required to Use Network TWAIN Scanne r ................................................2 5

Settings Required to Use Document Server ............................................................2 7

Using Utilities to Make Network Settings .................................................................2 9

Connecting the Machine to a Telephone Line and Telephone ........................3 6

Connecting the Telephone Line ...............................................................................3 6

Selecting the Line Type............................................................................................37

2. System Settings

General Features..................................................................................................3 9

Output tray setting s ..................................................................................................4 2

Tray Paper Settings .............................................................................................4 3

Timer Setting s ......................................................................................................4 7

Interface Settings.................................................................................................4 9

Networ k ....................................................................................................................4 9

Parallel Interface ......................................................................................................52

IEEE 802.11 b ...........................................................................................................5 3

Print List ...................................................................................................................5 4

File Transfer .........................................................................................................5 6

Administrator Tools.............................................................................................6 3

Program / Change / Delete LDAP Server ................................................................7 1

Programming the LDAP server ................................................................................7 2

System Settings on Main and Sub-machines ...................................................7 7

General Features .....................................................................................................7 7

Tray Paper Settings .................................................................................................79

Timer Settings..........................................................................................................80

Administrator Tools ..................................................................................................81

iii

3. Copier/Document Server Features

General Features..................................................................................................8 5

Reproduction Ratio..............................................................................................9 0

Edit ........................................................................................................................9 2

Stamp....................................................................................................................9 6

Background Numbering ...........................................................................................9 6

Preset Stamp ...........................................................................................................96

User Stamp ..............................................................................................................9 8

Date Stamp ..............................................................................................................99

Page Numbering ....................................................................................................1 00

Stamp Text.............................................................................................................1 02

Input/Output .......................................................................................................1 03

Settings for the Document Server....................................................................1 05

Copier/Document Server Features on Main and Sub-machines ...................1 06

General Features ...................................................................................................1 06

Reproduction Ratio ................................................................................................108

Edit.........................................................................................................................1 08

Stamp.....................................................................................................................1 11

Input/Output ...........................................................................................................114

4. Facsimile Features

General Features................................................................................................1 17

Scan Settings .....................................................................................................1 20

Send Setting s .....................................................................................................1 21

Reception Settings ............................................................................................1 24

Initial Settings ....................................................................................................1 30

Reception File Setting .......................................................................................1 35

Reception Report e-mail ........................................................................................1 36

Program / Change / Delete Scan Size ..............................................................1 37

Deleting a scan siz e ...............................................................................................1 39

Registering Fax Information .............................................................................1 40

Registering Fax Information...................................................................................141

Changing Fax Information......................................................................................1 43

Deleting Fax Informatio n ........................................................................................1 43

Forwarding .........................................................................................................1 44

Programming an End Receive r ..............................................................................1 45

Quitting the forwarding function .............................................................................1 47

Forwarding Mark ....................................................................................................1 47

Parameter Settings ............................................................................................148

Changing the User Parameters..............................................................................154

Special Senders to Treat Differently ................................................................1 55

Authorized Reception.............................................................................................1 56

Reception File Print Quantity .................................................................................157

Forwarding .............................................................................................................1 57

Print 2 Sided...........................................................................................................157

Memory Lock..........................................................................................................1 58

Paper Tray .............................................................................................................158

Programming/Changing Special Sender s ..............................................................1 59

Authorized RX (Authorized Reception) ..................................................................161

Reception File Print Qty .........................................................................................1 61

Forwarding .............................................................................................................162

Print 2 Sided...........................................................................................................1 63

Memory Lock..........................................................................................................163

Paper Tray per Sender...........................................................................................1 63

Programming Initial Set Up of a Special Sender....................................................1 64

Deleting a Special Sender......................................................................................1 67

Box Setting s .......................................................................................................1 68

Programming/Changing Personal Boxes...............................................................168

Deleting Personal Boxes........................................................................................1 71

Programming/Changing Information Boxes ...........................................................172

Deleting Information Boxe s ....................................................................................1 75

Programming/Changing Transfer Boxes................................................................176

Deleting Transfer Boxes.........................................................................................1 79

Printing the Box List ...............................................................................................180

5. Printer Features

List/Test Prin t .....................................................................................................1 81

Printing the configuration page ..............................................................................1 82

Interpreting the configuration page ........................................................................1 83

Maintenance .......................................................................................................1 85

System ................................................................................................................1 86

Host Interfac e .....................................................................................................1 90

PCL Menu ...........................................................................................................1 91

PS Menu..............................................................................................................193

PDF Menu ...........................................................................................................194

6. Scanner Features

General Settings ................................................................................................1 95

Scan Settings .....................................................................................................197

Send Settings.....................................................................................................199

7. Registering Addresses and Users for Facsimile/Scanner Functions

Address Book.....................................................................................................2 01

Managing names in the Address Book ..................................................................2 04

Sending fax by Quick Dial......................................................................................204

Sending e-mail by Quick Dia l .................................................................................2 05

Sending scanned files to a shared folder directly...................................................205

Preventing unauthorized user access to shared folders from the machine ...........2 05

Managing users and machine usage .....................................................................2 06

Registering Names ............................................................................................2 07

Registering Names.................................................................................................2 07

Changing a Registered Name................................................................................2 09

Deleting a Registered Nam e ..................................................................................2 10

Authentication Informatio n ...............................................................................2 11

Registering a User Code........................................................................................211

Changing a User Code...........................................................................................2 13

Deleting a User Code.............................................................................................214

Displaying the Counter for Each User....................................................................2 15

Printing the Counter for Each User ........................................................................216

Printing the Counter for All Users...........................................................................2 17

Clearing the Number of Prints................................................................................2 18

Fax Destination ..................................................................................................2 20

Fax Destination ......................................................................................................2 22

IP-Fax Destination..................................................................................................2 28

E-mail Destination..............................................................................................2 33

Registering an E-mail Destination..........................................................................2 33

Changing an E-mail Destination.............................................................................2 35

Deleting an E-mail Destination...............................................................................2 36

Registering Folders ...........................................................................................2 37

Using SMB to Connect...........................................................................................237

Using FTP to Connect............................................................................................2 44

Using NCP to Connec t ...........................................................................................2 49

Registering Names to a Group .........................................................................2 55

Registering a Grou p ...............................................................................................2 55

Registering Names to a Group...............................................................................256

Adding a Group to Another Group .........................................................................2 58

Displaying Names Registered in a Group..............................................................259

Removing a Name from a Group ...........................................................................2 60

Deleting a Group Within Another Group ................................................................261

Changing a Group Name .......................................................................................2 62

Deleting a Grou p ....................................................................................................2 64

Registering a Protection Code .........................................................................2 65

Registering a Protection Code to a Single User.....................................................2 65

Registering a Protection Code to a Group User.....................................................2 67

Registering SMTP and LDAP Authentication..................................................2 68

SMTP Authentication .............................................................................................268

LDAP Authentication..............................................................................................270

8. Other User Tools

Changing the Display Language ......................................................................2 73

Inquiry.................................................................................................................2 74

Counter ...............................................................................................................2 76

Displaying the Total Counter..................................................................................276

9. Appendix

Information about Installed Software...............................................................2 77

expat ......................................................................................................................277

NetBSD ..................................................................................................................2 78

Sablotron................................................................................................................280

JPEG LIBRARY .....................................................................................................2 80

SASL......................................................................................................................281

MD4........................................................................................................................2 82

MD5........................................................................................................................2 82

Samba(Ver 3.0.4)...................................................................................................2 83

RSA BSAFE .........................................................................................................283

Open SSL...............................................................................................................2 84

Open SS H ..............................................................................................................2 86

Open LDAP............................................................................................................291

INDEX....................................................................................................... 293

vii

viii

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these

notes. They can be found in the “Safety Information” section of About This Ma-

chine.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the

machine or to property. Be sure to read these notes. They can be found in the

“Safety Information” section of About This Machine.

Indicates points to pay attention to when using the machine, and explanations

of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure

to read these explanations.

Indicates supplementary explanations of the machine’s functions, and instruc-

tions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find fur-

ther relevant information.

[ ]

Indicates the names of keys that appear on the machine’s display panel.

{ }

Indicates the names of keys on the machine’s control panel.

Display panel

The display panel shows machine status, error messages, and function menus.

The function items displayed serve as selector keys. You can select or specify an

item by lightly pressing them.

When you select or specify an item on the display panel, it is highlighted like

. Keys appearing as

cannot be used.

Important

❒ A force or impact of more than 30 N (about 3 kgf) will damage the display

panel.

To display the following screen, press the {User Tools/Counter} key to display the

User Tools menu, and then press [System Settings].

Using the System Settings menu screen as an example, this section describes

how to use the machine’s control panel.

BEY010S

1. The menu tabs for various set-

tings appear. To display the setting

you want to specify or change, press

the appropriate menu tab.

2. A list of settings appears. To dis-

play the setting you want to specify

or change, select the appropriate en-

try in the list.

3. Press this to close the User Tools

menu.

Accessing User Tools

This section describes how to access User Tools menu.

User Tools allow you to change or set defaults.

Note

❒ Operations for system settings differ from normal operations. Always quit

User Tools when you have finished.

❒ Any changes you make with User Tools remain in effect even if the main

power switch or operation switch is turned off, or the {Energy Saver} or {Clear

Modes} key is pressed.

Reference

p.4 “Quitting User Tools”

Changing Default Settings

This section describes how to change the settings of User Tools.

Important

❒ If the Administrator Authentications specified, contact your administrator.

A Press the {User Tools/Counter} key.

BEY011S

B Select the menu.

To change the System Settings, press [System Settings].

To change the Copier/Document Server Features, press [Copier / Document

Server Features].

To change the Facsimile Features, press [Facsimile Features].

To change the Printer Features, press [Printer Features].

To change the Scanner Features, press [Scanner Features].

To change the displayed language, press [Español] or [English].

To find out who to contact for maintenance and where to order consumables,

press [Inquiry].

To check the counter, press [Counter].

C Select the menu tab.

D Change settings by following instructions on the display, and then press

[OK].

Note

❒ To cancel changes made to settings and return to the initial display, press

the {User Tools/Counter} key.

Quitting User Tools

This section describes how to end User Tools.

A Press the {User Tools/Counter} key.

BEY011S

Note

❒ You can also quit User Tools by pressing [Exit].

Menu Protect

Using Menu Protect, you can prevent unauthenticated users from changing the

user tools. Menu Protect can be specified for each of the following user tools

menus.

• Copier/Document Server Features

• Facsimile Features

• Printer Features

• Scanner Features

For details about menu protect, contact your administrator.

1. Connecting the Machine

This chapter describes how to connect the machine to the network and specify

the network settings.

Connecting to the Interfaces

This section describes how to identify the machine’s interface and connect the

machine according to the network environment.

R CAUTION:

• A network interface cable with a ferrite core must be used for RF interfer-

ence suppression.

AMC004S

1. IEEE 1284 port (optional)

Port for connecting the IEEE 1284 inter-

face cable.

3. USB 2.0 port

Port for connecting the USB 2.0 interface

cable.

2. 10BASE-T/100BASE-TX port

4. Wireless LAN port (optional)

Port for connecting the 100BASE-TX or

10BASE-T cable.

Port for using the wireless LAN.

Note

Port for connecting the 1000BASE-T,

100BASE-TX or 10BASE-T cable when

the Gigabit Ethernet (Optional) is in-

stalled.

❒ You cannot install two or more of the

options below: IEEE 1284 interface

board, IEEE 802.11b wireless LAN.

Connecting the Machine

Connecting to the Ethernet Interface

This section describes how to connect 10BASE-T or 100BASE-TX cable to the Eth-

ernet interface.

Important

❒ If the main power switch is turned “On”, turn it “Off”.

A A ferrite core for the Ethernet cable is supplied with this machine. The Eth-

ernet cable loop should be about 15 cm (5.9 inch) ( ) from the machine end

of the cable.

AEV047S

B Make sure the main power switch on the machine is “Off”.

C Connect the Ethernet interface cable to the 10BASE-T/100BASE-TX port.

BEY003S

D Connect the other end of the Ethernet cable to a network connection device

such as a hub.

Connecting to the Interfaces

E Turn the main power switch of the machine on.

AMM008S

A Indicator (green)

Remains green when the machine is properly connected to the network.

B Indicator (yellow)

Turns yellow when 100 BASE-TX is operating. Turns off when 10 BASE-T

is operating.

Reference

“Turning On the Power”, About This Machine

“Network Connection”, Printer Reference

Connecting to the USB Interface

This section describes how to connect the USB 2.0 interface cable to the USB 2.0

port.

A Connect the USB 2.0 interface cable to the USB 2.0 port.

BEY004S

B Connect the other end to the USB port on the host computer.

Connecting the Machine

Note

❒ Purchase a USB cable separately according to a personal computer in use.

❒ The USB 2.0 interface board is supported by Windows 2000/XP/Vista,

Windows Server 2003, Mac OS X v10.3.3 or higher.

• For Mac OS:

To use Macintosh, the machine must be equipped with the optional

PostScript 3 unit. If USB 2.0 is used with Mac OS X v10.3.3 or higher, a

transfer speed of USB 2.0 is supported.

❒ For details about installing the printer driver, see “Local Connection”,

Printer Reference.

Reference

“Local Connection”, Printer Reference

Connecting to the IEEE 1284 Interface

This section describes how to connect the IEEE 1284 interface cable to the IEEE

1284 interface board.

A Make sure the main power switch on the machine is “Off”.

If the main power switch is turned “On”, turn it “Off”.

B Turn off the main power switch of the host computer

C Connect the IEEE 1284 interface cable to the IEEE 1284 port.

AMB011S

To make the connection, use the conversion connector ( ) supplied with the

IEEE 1284 interface board.

D Plug the other end of the cable into the interface connector on the host com-

puter.

Make sure about the shape of the connector to the computer. Fasten the con-

nector securely to the computer.

E Turn the main power switch of the machine “On”.

Connecting to the Interfaces

F Turn on the host computer.

When using Windows 2000/XP/Vista and Windows Server 2003, a printer

driver installation screen might appear when the computer is turned on. If

this happens, click [Cancel] on the screen.

Note

❒ For details about installing the printer driver, see “Printing with Parallel

Connection”, Printer Reference.

Reference

“Turning On the Power”, About this machine

“Printing with Parallel Connection”, Printer Reference

Connecting to the IEEE 802.11b (Wireless LAN) Interface

This section describes how to connect to the IEEE 802.11b (wireless LAN) inter-

face.

Note

❒ Check the setting of IPv4 address and subnet mask of this machine.

❒ For how to set IPv4 address and subnet mask from the control panel of the

machine, see “Interface Settings”.

Reference

p.49 “Interface Settings”

Connecting the Machine

Setup Procedure

This section describes how to setup IEEE 802.11b (wireless LAN) interface.

Set up IEEE 802.11b (wireless LAN) according to the following procedure:

AME006S

Note

❒ Select [802.11 Ad-hoc Mode] when connecting Windows XP as a wireless LAN

client using Windows XP standard driver or utilities, or when not using the

infrastructure mode.

❒ For details about how to make settings of wireless LAN from the control pan-

el on the machine, see “IEEE 802.11b”.

❒ For details about how to make settings of wireless LAN from other than the

control panel on the machine, see “Using Utilities to Make Network Settings”.

❒ For details about the setting items, see “IEEE 802.11b”.

Reference

p.53 “IEEE 802.11b”

p.29 “Using Utilities to Make Network Settings”

Connecting to the Interfaces

Checking the Connection

This section describes how to check the IEEE 802.11b (wireless LAN) interface.

Check the wireless LAN connection.

Make sure the LED of the IEEE 802.11b interface unit is lit.

❖ When using in infrastructure mode

ZGDH600J

1. If [LAN Type] on the [Interface Set-

tings] / [Network] screen is not set to

[IEEE 802.11b], it does not light, even

if the main power is on.

2. If it is connected properly to the

network, the LED is green when in

infrastructure mode. If the LED is

blinking, the machine is searching

for devices.

Connecting the Machine

❖ When using in adhoc mode / 802.11 adhoc mode

ZGDH600J

1. If the IEEE 802.11b interface unit

is working, it is lit in orange.

2. If it is connected properly to the

network, the LED is green when in

adhoc mode or 802.11 adhoc mode. If

the LED is blinking, the machine is

searching for devices. The LED will

light after a few seconds.

Print the configuration page to verify settings.

Note

❒ For more information about printing a configuration page, see “Printing the

configuration page”.

Reference

p.182 “Printing the configuration page”

Checking the Signal

This section describes how to check the machine's radio wave status.

When using in infrastructure mode, you can check the machine's radio wave sta-

tus using the control panel.

A Press [System Settings].

B Press [Interface Settings].

C Press [IEEE 802.11b].

D Press [Wireless LAN Signal].

The machine's radio wave status appears.

E After checking radio wave status, press [Exit].

F Press the {User Tools/Counter} key to return to the User Tools / Counter / In-

quiry menu.

Note

❒ To check the radio wave status, press [IEEE 802.11b] under [LAN Type] on the

[Network] screen.

Network Settings

This section describes the network settings you can change with User Tools (Sys-

tem Settings). Make settings according to functions you want to use and the in-

terface to be connected.

Important

❒ These settings should be made by the systems administrator, or after consult-

ing with the systems administrator.

Settings Required to Use the Printer/LAN-Fax

This section lists the settings required for using the printer or LAN-Fax function.

Ethernet

This section lists the settings required for using the printer or LAN-Fax function

with an Ethernet connection.

For details about specifying the settings, see “Interface Settings” and “File

Transfer”.

Heading

Setting Item

Setting Requirements

Necessary

Interface Settings/Network Machine IPv4 Address

Interface Settings/Network IPv4 Gateway Address

Interface Settings/Network Machine IPv6 Address

Interface Settings/Network IPv6 Gateway Address

Interface Settings/Network IPv6 Stateless Address Autoconfiguration

Interface Settings/Network DNS Configuration

Interface Settings/Network DDNS Configuration

Interface Settings/Network Domain Name

As required

Necessary

Interface Settings/Network WINS Configuration

Interface Settings/Network Effective Protocol

Interface Settings/Network NCP Delivery Protocol

Interface Settings/Network NW Frame Type

Interface Settings/Network SMB Computer Name

Interface Settings/Network SMB Work Group

Interface Settings/Network Ethernet Speed

As required

Necessary

Interface Settings/Network LAN Type

Interface Settings/Network Permit SNMPv3 Communication

As required

Connecting the Machine

Heading

Setting Item

Setting Requirements

As required

Interface Settings/Network Permit SSL / TLS Communication

Interface Settings/Network Host Name

As required

Interface Settings/Network Machine Name

As required

Note

❒ IPv6 can be used only for the printer function.

❒ In [Effective Protocol], check that the protocol you want to use is set to [Active].

❒ [LAN Type] is displayed when optional wireless LAN board is installed. If Eth-

ernet and IEEE 802.11b (wireless LAN) are both connected, the selected inter-

face has priority.

Reference

p.49 “Interface Settings”

p.56 “File Transfer”

IEEE 802.11b (wireless LAN)

This section lists the settings required for using the printer or LAN-Fax function

with an IEEE 802.11b (wireless LAN) connection.

For details about specifying the settings, see “Interface Settings” and “File

Transfer”.

Heading

Setting Item

Setting Requirements

Necessary

Interface Settings/Network Machine IPv4 Address

Interface Settings/Network IPv4 Gateway Address

Interface Settings/Network Machine IPv6 Address

Interface Settings/Network IPv6 Gateway Address

Interface Settings/Network IPv6 Stateless Address Autoconfiguration

Interface Settings/Network DNS Configuration

Interface Settings/Network DDNS Configuration

Interface Settings/Network Domain Name

As required

Necessary

Interface Settings/Network WINS Configuration

Interface Settings/Network Effective Protocol

Interface Settings/Network NCP Delivery Protocol

Interface Settings/Network NW Frame Type

As required

Necessary

Interface Settings/Network SMB Computer Name

Interface Settings/Network SMB Work Group

Interface Settings/Network LAN Type

Interface Settings/Network Permit SNMPv3 Communication

Interface Settings/Network Permit SSL / TLS Communication

As required

Network Settings

Heading

Setting Item

Setting Requirements

As required

Necessary

Interface Settings/Network Host Name

Interface Settings/Network Machine Name

Interface Settings/IEEE 802.11b Communication Mode

Interface Settings/IEEE 802.11b SSID Setting

Interface Settings/IEEE 802.11b Channel

As required

Interface Settings/IEEE 802.11b Security Method

Interface Settings/IEEE 802.11b Transmission Speed

Note

❒ As to [Effective Protocol], check if the protocol to use is set as [Active].

❒ [IEEE 802.11b] and [LAN Type] are displayed when optional wireless LAN inter-

face board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are

connected, the selected interface takes precedence.

Reference

p.49 “Interface Settings”

p.56 “File Transfer”

Settings Required to Use Internet Fax

This section lists the settings required for using Internet Fax.

Ethernet

This section lists the settings required for using Internet Fax with an Ethernet

connection.

For details about how to specify the settings, see “Interface Settings” and “File

Transfer”.

User Tool

Setting Requirements

Necessary

Interface Settings/Network Machine IPv4 Address

Interface Settings/Network IPv4 Gateway Address

Interface Settings/Network DNS Configuration

Interface Settings/Network DDNS Configuration

Interface Settings/Network Domain Name

Necessary

As required

Necessary

Interface Settings/Network WINS Configuration

Interface Settings/Network Effective Protocol

Interface Settings/Network Ethernet Speed

As required

Necessary

Interface Settings/Network LAN Type

Interface Settings/Network Permit SNMPv3 Communication

As required

Connecting the Machine

User Tool

Setting Requirements

As required

Necessary

Interface Settings/Network Permit SSL / TLS Communication

Interface Settings/Network Host Name

File Transfer

SMTP Server

SMTP Authentication

POP before SMTP

As required

Necessary

Reception Protocol

POP3 / IMAP4 Settings

Administrator's E-mail Address

E-mail Communication Port

E-mail Reception Interval

Max. Reception E-mail Size

E-mail Storage in Server

As required

Program / Change / Delete E-mail

Message

File Transfer

Fax E-mail Account

Necessary

Note

❒ For the Effective Protocol setting, check that the protocol you want to use is

set to [Active].

❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If

both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected in-

terface takes precedence.

❒ SMTP Server and Fax E-mail Account must be specified in order to send In-

ternet Fax.

❒ When POP before SMTP is set to [On], also make settings for Reception Pro-

tocol and POP3 / IMAP4 Settings.

❒ When SMTP Authentication is set to [On], also make setting for Administra-

tor's E-mail Address.

❒ E-mail Communication Port and Fax E-mail Account must be specified in or-

der to receive Internet Fax.

❒ When setting POP before SMTP to [On], check POP3 port number in E-mail

Communication Port.

Reference

p.49 “Interface Settings”

p.56 “File Transfer”

Network Settings

IEEE 802.11b (wireless LAN)

This section lists the settings required for using Internet Fax with an IEEE

802.11b (wireless LAN) connection.

For details about how to specify the settings, see “Interface Settings” and “File

Transfer”.

User Tool

Setting Requirements

Necessary

Interface Settings/Network Machine IPv4 Address

Interface Settings/Network IPv4 Gateway Address

Interface Settings/Network DNS Configuration

Interface Settings/Network DDNS Configuration

Interface Settings/Network Domain Name

Necessary

As required

Necessary

Interface Settings/Network WINS Configuration

Interface Settings/Network Effective Protocol

Interface Settings/Network LAN Type

Necessary

Interface Settings/Network Permit SNMPv3 Communication

Interface Settings/Network Permit SSL / TLS Communication

Interface Settings/Network Host Name

As required

Necessary

Interface Settings/IEEE 802.11b Communication Mode

Interface Settings/IEEE 802.11b SSID Setting

As required

Necessary

Interface Settings/IEEE 802.11b Channel

Interface Settings/IEEE 802.11b Security Method

Interface Settings/IEEE 802.11b Transmission Speed

File Transfer

SMTP Server

SMTP Authentication

POP before SMTP

As required

Necessary

Reception Protocol

POP3 / IMAP4 Settings

Administrator's E-mail Address

E-mail Communication Port

E-mail Reception Interval

Max. Reception E-mail Size

E-mail Storage in Server

As required

Program / Change / Delete E-mail

Message

File Transfer

Fax E-mail Account

Necessary

Connecting the Machine

Note

❒ For the Effective Protocol setting, check that the protocol you want to use is

set to [Active].

❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface

board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are con-

nected, the selected interface takes precedence.

❒ SMTP Server and Fax E-mail Account must be specified in order to send In-

ternet Fax.

❒ When POP before SMTP is set to [On], you must also make settings for Recep-

tion Protocol and POP3 / IMAP4 Settings.

❒ When SMTP Authentication is set to [On], you must also make settings for

Administrator's E-mail Address.

❒ E-mail Communication Port and Fax E-mail Account must be specified in or-

der to receive Internet Fax.

❒ When setting POP before SMTP to [On], check POP3 port number in E-mail

Communication Port.

Reference

p.49 “Interface Settings”

p.56 “File Transfer”

Settings Required to Use E-mail Function

This section lists the settings required for sending e-mail.

Ethernet

This section lists the settings required for sending e-mail with an Ethernet con-

nection.

For details about specifying the settings, see “Interface Settings” and “File

Transfer”.

Heading

Setting Item

Setting Requirements

Necessary

Interface Settings/Network Machine IPv4 Address

Interface Settings/Network IPv4 Gateway Address

Interface Settings/Network DNS Configuration

Interface Settings/Network DDNS Configuration

Interface Settings/Network Domain Name

Interface Settings/Network WINS Configuration

Interface Settings/Network Effective Protocol

Interface Settings/Network Ethernet Speed

Interface Settings/Network LAN Type

Necessary

As required

Necessary

As required

Necessary

Network Settings

Heading

Setting Item

Setting Requirements

As required

Necessary

Interface Settings/Network Permit SNMPv3 Communication

Interface Settings/Network Permit SSL / TLS Communication

Interface Settings/Network Host Name

File Transfer

SMTP Server

SMTP Authentication

POP before SMTP

As required

Reception Protocol

POP3 / IMAP4 Settings

Administrator's E-mail Address

E-mail Communication Port

Program / Change / Delete E-mail

Message

File Transfer

Scanner Resend Interval Time

Number of Scanner Resends

As required

Note

❒ As to [Effective Protocol], check if the protocol to use is set as [Active].

❒ [LAN Type] is displayed when optional wireless LAN interface board is in-

stalled. If both ethernet and wireless LAN (IEEE 802.11b) are connected, the

selected interface takes precedence.

❒ When setting [POP before SMTP] to [On], also make setting for [Reception Proto-

col] and [POP3 / IMAP4 Settings].

❒ When setting [POP before SMTP] to [On], check [POP3] port number in [E-mail

Communication Port].

Reference

p.49 “Interface Settings”

p.56 “File Transfer”

Connecting the Machine

IEEE 802.11b (wireless LAN)

This section lists the settings required for sending e-mail with an IEEE 802.11b

(wireless LAN) connection.

For details about specifying the settings, see “Interface Settings” and “File

Transfer”.

Heading

Setting Item

Setting Requirements

Necessary

Interface Settings/Network Machine IPv4 Address

Interface Settings/Network IPv4 Gateway Address

Interface Settings/Network DNS Configuration

Interface Settings/Network DDNS Configuration

Interface Settings/Network Domain Name

Necessary

As required

Necessary

Interface Settings/Network WINS Configuration

Interface Settings/Network Effective Protocol

Interface Settings/Network LAN Type

Necessary

Interface Settings/Network Permit SNMPv3 Communication

Interface Settings/Network Permit SSL / TLS Communication

Interface Settings/Network Host Name

As required

Necessary

Interface Settings/IEEE 802.11b Communication Mode

Interface Settings/IEEE 802.11b SSID Setting

As required

Necessary

Interface Settings/IEEE 802.11b Channel

Interface Settings/IEEE 802.11b Security Method

Interface Settings/IEEE 802.11b Transmission Speed

File Transfer

SMTP Server

SMTP Authentication

POP before SMTP

As required

Reception Protocol

POP3 / IMAP4 Settings

Administrator's E-mail Address

E-mail Communication Port

Program / Change / Delete E-mail

Message

File Transfer

Scanner Resend Interval Time

Number of Scanner Resends

As required

Network Settings

Note

❒ As to [Effective Protocol], check if the protocol to use is set as [Active].

❒ [LAN Type] is displayed when optional wireless LAN interface board is in-

stalled. If both ethernet and wireless LAN (IEEE 802.11b) are connected, the

selected interface takes precedence.

❒ When setting [POP before SMTP] to [On], also make setting for [Reception Proto-

col] and [POP3 / IMAP4 Settings].

❒ When setting [POP before SMTP] to [On], check [POP3] port number in [E-mail

Communication Port].

Reference

p.49 “Interface Settings”

p.56 “File Transfer”

Settings Required to Use Scan to Folder Function

This section lists the settings required for sending files.

Ethernet

This section lists the settings required for sending files with an Ethernet connec-

tion.

For details about specifying the settings, see “Interface Settings” and “File

Transfer”.

Heading

Setting Item

Setting Requirements

Necessary

Interface Settings/Network Machine IPv4 Address

Interface Settings/Network IPv4 Gateway Address

Interface Settings/Network DNS Configuration

Interface Settings/Network DDNS Configuration

Interface Settings/Network Domain Name

Necessary

As required

Necessary

Interface Settings/Network WINS Configuration

Interface Settings/Network Effective Protocol

Interface Settings/Network Ethernet Speed

As required

Necessary

Interface Settings/Network LAN Type

Interface Settings/Network Permit SNMPv3 Communication

Interface Settings/Network Permit SSL / TLS Communication

Interface Settings/Network Host Name

As required

File Transfer

Scanner Resend Interval Time

Number of Scanner Resends

Connecting the Machine

Note

❒ As to [Effective Protocol], check if the protocol to use is set as [Active].

❒ [LAN Type] is displayed when optional wireless LAN interface board is in-

stalled. If both ethernet and wireless LAN (IEEE 802.11b) are connected, the

selected interface takes precedence.

Reference

p.49 “Interface Settings”

p.56 “File Transfer”

IEEE 802.11b (wireless LAN)

This section lists the settings required for sending files with an IEEE 802.11b

(wireless LAN) connection.

For details about specifying the settings, see “Interface Settings” and “File

Transfer”.

Heading

Setting Item

Setting Requirements

Necessary

Interface Settings/Network Machine IPv4 Address

Interface Settings/Network IPv4 Gateway Address

Interface Settings/Network DNS Configuration

Interface Settings/Network DDNS Configuration

Interface Settings/Network Domain Name

Necessary

As required

Necessary

Interface Settings/Network WINS Configuration

Interface Settings/Network Effective Protocol

Interface Settings/Network LAN Type

Necessary

Interface Settings/Network Permit SNMPv3 Communication

Interface Settings/Network Permit SSL / TLS Communication

Interface Settings/Network Host Name

As required

Necessary

Interface Settings/IEEE 802.11b Communication Mode

Interface Settings/IEEE 802.11b SSID Setting

As required

Interface Settings/IEEE 802.11b Channel

Interface Settings/IEEE 802.11b Security Method

Interface Settings/IEEE 802.11b Transmission Speed

File Transfer

Scanner Resend Interval Time

Number of Scanner Resends

Note

❒ As to [Effective Protocol], check if the protocol to use is set as [Active].

❒ [IEEE 802.11b] and [LAN Type] are displayed when optional wireless LAN inter-

face board is installed. If both ethernet and wireless LAN (IEEE 802.11b) are

connected, the selected interface takes precedence.

Network Settings

Reference

p.49 “Interface Settings”

p.56 “File Transfer”

Settings Required to Use the Network Delivery Scanner

This section lists the settings required for delivering data to network.

Ethernet

This section lists the settings required for delivering data to network with an

Ethernet connection.

For details about specifying the settings, see “Interface Settings” and “File

Transfer”.

Heading

Setting Item

Setting Requirements

Necessary

Interface Settings/Network Machine IPv4 Address

Interface Settings/Network IPv4 Gateway Address

Interface Settings/Network DNS Configuration

Interface Settings/Network DDNS Configuration

Interface Settings/Network Domain Name

As required

Necessary

Interface Settings/Network WINS Configuration

Interface Settings/Network Effective Protocol

Interface Settings/Network Ethernet Speed

As required

Necessary

Interface Settings/Network LAN Type

Interface Settings/Network Permit SNMPv3 Communication

Interface Settings/Network Permit SSL / TLS Communication

Interface Settings/Network Host Name

As required

File Transfer

Delivery Option

Fax RX File Transmission

Scanner Resend Interval Time

Number of Scanner Resends

Note

❒ As to [Effective Protocol], check if the protocol to use is set as [Active].

❒ [LAN Type] is displayed when optional wireless LAN interface board is in-

stalled. When both ethernet and wireless LAN (IEEE 802.11b) are connected,

the selected interface takes precedence.

❒ If [Delivery Option] is set to [On], check that IPv4 Address is set.

Connecting the Machine

Reference

p.49 “Interface Settings”

p.56 “File Transfer”

IEEE 802.11b (wireless LAN)

This section lists the settings required for delivering data to network with an

IEEE 802.11b (wireless LAN) connection.

For details about specifying the settings, see “Interface Settings” and “File

Transfer”.

Heading

Setting Item

Setting Requirements

Necessary

Interface Settings/Network Machine IPv4 Address

Interface Settings/Network IPv4 Gateway Address

Interface Settings/Network DNS Configuration

Interface Settings/Network DDNS Configuration

Interface Settings/Network Domain Name

As required

Necessary

Interface Settings/Network WINS Configuration

Interface Settings/Network Effective Protocol

Interface Settings/Network LAN Type

Necessary

Interface Settings/Network Permit SNMPv3 Communication

Interface Settings/Network Permit SSL / TLS Communication

Interface Settings/Network Host Name

As required

Necessary

Interface Settings/IEEE 802.11b Communication Mode

Interface Settings/IEEE 802.11b SSID Setting

As required

Interface Settings/IEEE 802.11b Channel

Interface Settings/IEEE 802.11b Security Method

Interface Settings/IEEE 802.11b Transmission Speed

File Transfer

Delivery Option

Fax RX File Transmission

Scanner Resend Interval Time

Number of Scanner Resends

Note

❒ As to [Effective Protocol], check if the protocol to use is set as [Active].

❒ [IEEE 802.11b] and [LAN Type] are displayed when optional wireless LAN inter-

face board is installed. When both Ethernet and wireless LAN (IEEE 802.11b)

are connected, the selected interface takes precedence.

❒ If [Delivery Option] is set to [On], check that IPv4 Address is set.

Network Settings

Reference

p.49 “Interface Settings”

p.56 “File Transfer”

Settings Required to Use Network TWAIN Scanner

This section lists the settings required for using TWAIN Scanner under the net-

work environment.

Ethernet

This section lists the settings required for using network TWAIN Scanner with

an Ethernet connection.

For details about specifying the settings, see “Interface Settings” and “File

Transfer”.

Heading

Setting Item

Setting Requirements

Necessary

Interface Settings/Network Machine IPv4 Address

Interface Settings/Network IPv4 Gateway Address

Interface Settings/Network DNS Configuration

Interface Settings/Network DDNS Configuration

Interface Settings/Network Domain Name

As required

Necessary

Interface Settings/Network WINS Configuration

Interface Settings/Network Effective Protocol

Interface Settings/Network LAN Type

Necessary

Interface Settings/Network Ethernet Speed

As required

Interface Settings/Network Permit SNMPv3 Communication

Interface Settings/Network Permit SSL / TLS Communication

Interface Settings/Network Host Name

Note

❒ As to [Effective Protocol], check if the protocol to use is set as [Active].

❒ [LAN Type] is displayed when optional wireless LAN interface board is in-

stalled. When both Ethernet and wireless LAN (IEEE 802.11b) are connected,

the selected interface takes precedence.

Reference

p.49 “Interface Settings”

p.56 “File Transfer”

Connecting the Machine

IEEE 802.11b (wireless LAN)

This section lists the settings required for using network TWAIN Scanner with

an IEEE 802.11b (wireless LAN) connection.

For details about specifying the settings, see “Interface Settings” and “File

Transfer”.

Heading

Setting Item

Setting Requirements

Necessary

Interface Settings/Network Machine IPv4 Address

Interface Settings/Network IPv4 Gateway Address

Interface Settings/Network DNS Configuration

Interface Settings/Network DDNS Configuration

Interface Settings/Network Domain Name

As required

Necessary

Interface Settings/Network WINS Configuration

Interface Settings/Network Effective Protocol

Interface Settings/Network LAN Type

Necessary

Interface Settings/Network Permit SNMPv3 Communication

Interface Settings/Network Permit SSL / TLS Communication

Interface Settings/Network Host Name

As required

Necessary

Interface Settings/IEEE 802.11b Communication Mode

Interface Settings/IEEE 802.11b SSID Setting

As required

Interface Settings/IEEE 802.11b Channel

Interface Settings/IEEE 802.11b Security Method

Interface Settings/IEEE 802.11b Transmission Speed

Note

❒ As to [Effective Protocol], check if the protocol to use is set as [Active].

❒ [IEEE 802.11b] and [LAN Type] are displayed when optional wireless LAN inter-

face board is installed. When both Ethernet and wireless LAN (IEEE 802.11b)

are connected, the selected interface takes precedence.

Reference

p.49 “Interface Settings”

p.56 “File Transfer”

Network Settings

Settings Required to Use Document Server

This section lists the settings required for using Document Server function under

the network environment.

Ethernet

This section lists the settings required for using Document Server function with

an Ethernet connection.

For details about specifying the settings, see “Interface Settings” and “File

Transfer”.

Heading

Setting Item

Setting Requirements

Necessary

Interface Settings/Network Machine IPv4 Address

Interface Settings/Network IPv4 Gateway Address

Interface Settings/Network DNS Configuration

Interface Settings/Network DDNS Configuration

Interface Settings/Network Domain Name

As required

Necessary

Interface Settings/Network WINS Configuration

Interface Settings/Network Effective Protocol

Interface Settings/Network Ethernet Speed

As required

Necessary

Interface Settings/Network LAN Type

Interface Settings/Network Permit SNMPv3 Communication

Interface Settings/Network Permit SSL / TLS Communication

Interface Settings/Network Host Name

As required

Note

❒ As to [Effective Protocol], check if the protocol to use is set as [Active].

❒ [LAN Type] is displayed when optional wireless LAN interface board is in-

stalled. When both Ethernet and wireless LAN (IEEE 802.11b) are connected,

the selected interface takes precedence.

Reference

p.49 “Interface Settings”

p.56 “File Transfer”

Connecting the Machine

IEEE 802.11b (wireless LAN)

This section lists the settings required for using Document Server function with

an IEEE 802.11b (wireless LAN) connection.

For details about specifying the settings, see “Interface Settings” and “File

Transfer”.

Heading

Setting Item

Setting Requirements

Necessary

Interface Settings/Network Machine IPv4 Address

Interface Settings/Network IPv4 Gateway Address

Interface Settings/Network DNS Configuration

Interface Settings/Network DDNS Configuration

Interface Settings/Network Domain Name

As required

Necessary

Interface Settings/Network WINS Configuration

Interface Settings/Network Effective Protocol

Interface Settings/Network LAN Type

As required/Necessary

As required

Necessary

Interface Settings/Network Permit SNMPv3 Communication

Interface Settings/Network Permit SSL / TLS Communication

Interface Settings/Network Host Name

Interface Settings/IEEE 802.11b Communication Mode

Interface Settings/IEEE 802.11b SSID Setting

As required

Interface Settings/IEEE 802.11b Channel

Interface Settings/IEEE 802.11b Security Method

Interface Settings/IEEE 802.11b Transmission Speed

Note

❒ As to [Effective Protocol], check if the protocol to use is set as [Active].

❒ [IEEE 802.11b] and [LAN Type] are displayed when optional wireless LAN inter-

face board is installed. When both Ethernet and wireless LAN (IEEE 802.11b)

are connected, the selected interface takes precedence.

Reference

p.49 “Interface Settings”

p.56 “File Transfer”

Network Settings

Using Utilities to Make Network Settings

This section describes how to make network settings using utilities.

You can also specify network settings using utilities such as Web Image Monitor,

SmartDeviceMonitor for Admin, and telnet.

Note

❒ For details about using Web Image Monitor, see “Using Web Image Moni-

tor”, Network Guide.

❒ For details about using SmartDeviceMonitor for Admin, see “Using SmartDe-

viceMonitor for Admin”, Network Guide.

❒ For Details about using telnet, see “Remote Maintenance”, Network Guide.

Reference

“Using Web Image Monitor”, Network Guide

“Using SmartDeviceMonitor for Admin”, Network Guide

“Remote Maintenance by telnet”, Network Guide

Interface Settings

This section describes how to make Interface settings using utilities.

Change settings by using Web Image Monitor, SmartDeviceMonitor for Admin,

and telnet.

❖ [Network] → [Machine IPv4 Address] → [Auto-Obtain (DHCP)]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Can be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [Network] → [Machine IPv4 Address] → [Specify] → [Machine IPv4 Address]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Can be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [Network] → [Machine IPv4 Address] → [Specify] → [Sub-net Mask]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Can be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [Network] → [IPv4 Gateway Address]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Can be used for specifying the setting.

• telnet:Can be used for specifying the setting.

Connecting the Machine

❖ [Network] → [Machine IPv6 Address] → [Manual Configuration Address]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [Network] → [IPv6 Stateless Address Autoconfiguration]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [Network] → [DNS Configuration] → [Auto-Obtain (DHCP)]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [Network] → [DNS Configuration] → [Specify] → [DNS Server 1] - [DNS Server 3]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [Network] → [DDNS Configuration]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [Network] → [Domain Name] → [Auto-Obtain (DHCP)]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [Network] → [Domain Name] → [Specify] → [Domain Name]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [Network] → [WINS Configuration] → [Primary WINS Server] / [Secondary WINS

Server]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

Network Settings

❖ [Network] → [WINS Configuration] → [Scope ID]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [Network] → [Effective Protocol] → [IPv4]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:You can make the TCP/IP settings if

SmartDeviceMonitor for Admin is communicating with the machine using

IPX/SPX.

• telnet:Can be used for specifying the setting.

❖ [Network] → [Effective Protocol] → [IPv6]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Can be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [Network] → [Effective Protocol] → [NetWare]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:You can make the IPX/SPX settings if

SmartDeviceMonitor for Admin is communicating with the machine using

TCP/IP.

• telnet:Can be used for specifying the setting.

❖ [Network] → [Effective Protocol] → [SMB]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Can be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [Network] → [Effective Protocol] → [AppleTalk]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Can be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [Network] → [NCP Delivery Protocol]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Can be used for specifying the setting.

• telnet:Cannot be used for specifying the setting.

❖ [Network] → [NW Frame Type] → [Auto Select]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

Connecting the Machine

❖ [Network] → [NW Frame Type] → [Ethernet II]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [Network] → [NW Frame Type] → [Ethernet 802.2]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [Network] → [NW Frame Type] → [Ethernet 802.3]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [Network] → [NW Frame Type] → [Ethernet SNAP]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [Network] → [SMB Computer Name]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [Network] → [SMB Work Group]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [Network] → [Ethernet Speed]

• Web Image Monitor:Cannot be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Cannot be used for specifying the setting.

❖ [Network] → [LAN Type] → [Ethernet]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

Network Settings

❖ [Network] → [LAN Type] → [IEEE 802.11b]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [Network] → [Host Name]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Can be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [Network] → [Machine Name]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [IEEE 802.11b] → [Communication Mode]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [IEEE 802.11b] → [SSID Setting]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [IEEE 802.11b] → [Channel]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [IEEE 802.11b] → [Security Method]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

❖ [IEEE 802.11b] → [Transmission Speed]

• Web Image Monitor:Cannot be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Can be used for specifying the setting.

Connecting the Machine

File Transfer

This section describes how to make File Transfer settings using utilities.

Change settings by using Web Image Monitor, SmartDeviceMonitor for Admin,

and telnet.

❖ [File Transfer] → [SMTP Server]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Cannot be used for specifying the setting.

❖ [File Transfer] → [SMTP Authentication]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Cannot be used for specifying the setting.

❖ [File Transfer] → [POP before SMTP]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Cannot be used for specifying the setting.

❖ [File Transfer] → [Reception Protocol]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Cannot be used for specifying the setting.

❖ [File Transfer] → [POP3 / IMAP4 Settings]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Cannot be used for specifying the setting.

❖ [File Transfer] → [Administrator's E-mail Address]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Cannot be used for specifying the setting.

❖ [File Transfer] → [E-mail Communication Port]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Cannot be used for specifying the setting.

Network Settings

❖ [File Transfer] → [E-mail Reception Interval]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Cannot be used for specifying the setting.

❖ [File Transfer] → [Max. Reception E-mail Size]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Cannot be used for specifying the setting.

❖ [File Transfer] → [E-mail Storage in Server]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Cannot be used for specifying the setting.

❖ [File Transfer] → [Default User Name / Password (Send)]

• Web Image Monitor:Can be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Cannot be used for specifying the setting.

❖ [File Transfer] → [Fax E-mail Account]

• Web Image Monitor:Cannot be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet: Cannot be used for specifying the setting.

❖ [File Transfer] → [Scanner Resend Interval Time]

• Web Image Monitor:Cannot be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Cannot be used for specifying the setting.

❖ [File Transfer] → [Number of Scanner Resends]

• Web Image Monitor:Cannot be used for specifying the setting.

• SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.

• telnet:Cannot be used for specifying the setting.

Connecting the Machine

Connecting the Machine to a Telephone

Line and Telephone

This section describes how to connect the machine to the telephone lines and se-

lect the line type.

Connecting the Telephone Line

To connect the machine to a telephone line, use a snap-in modular type connec-

tor.

Important

❒ Make sure the connector is the correct type before you start.

BEY009S

1. External telephone connector

3. Extra G3 interface unit connector

2. G3 interface unit connector

Connecting the Machine to a Telephone Line and Telephone

Selecting the Line Type

Select the line type to which the machine is connected. There are two types: tone

and pulse dial.

Select the line type using Administrator Tools.

Note

❒ This function is not available in some regions.

Reference

p.130 “Initial Settings”

Connecting the Machine

2. System Settings

This chapter describes user tools in the System Settings menu. For details on

how to access System Settings, see “Accessing User tools”.

General Features

This section describes the user tools in the General Features menu under System

Settings.

Default settings are shown in bold type.

❖ Program / Change / Delete User Text

You can register character strings you use frequently when specifying set-

tings, such as “.com” and “Regards”.

You can register up to 40 items.

• Program / Change

A Press [System Settings].

B Check that [General Features] is selected.

C Press [Program / Change / Delete User Text].

D Check that [Program / Change] is selected.

E Select the user text you want to change.

To program new user text, press [Not Programmed].

F Press [OK].

G Press [Exit].

• Delete

A Press [System Settings].

B Check that [General Features] is selected.

C Press [Program / Change / Delete User Text].

D Press [Delete].

E Select the user text you want to delete.

F Press [Yes].

G Press [Exit].

❖ Panel Key Sound

The beeper (key tone) sounds when a key is pressed.

The default setting is On.

❖ Warm-up Beeper (copier/Document Server)

You can have the beeper sound when the machine becomes ready to copy af-

ter leaving Energy Saver mode, or when the power is turned on.

The default setting is On.

System Settings

❖ Copy Count Display (copier/Document Server)

The copy counter can be set to show the number of copies made (count up) or

the number of copies yet to be made (count down).

The default setting is Up.

❖ Function Priority

You can specify the mode to be displayed immediately after the operation

switch is turned on, or when System Reset mode is turned on.

The default setting is Copier.

❖ Print Priority

Print Priority is given to the mode selected.

The default setting is Display Mode.

When [Interleave] is selected, the current print job will be interrupted after a

maximum of five sheets.

❖ Function Reset Timer

You can set the length of time the machine waits before changing modes

when using the multi-access function.

This is useful if you are making many copies and have to change settings for

each copy. If you set a longer reset period, you can prevent interruption from

other functions.

The default setting is Set Time, 3 second(s).

When you select [Set Time], enter the time (3–30 seconds, in 1 second incre-

ments) using the number keys.

❖ Interleave Print

Set the number of sheets to be output at the time of operation by interruption.

The default setting is 10 sheet(s).

General Features

❖ Output: Copier (copier)

You can specify a tray to which documents are delivered.

AMM005S

1. Copy Tray

3. Finisher Shift Tray

2. Finisher Upper Tray

The default setting is Copy Tray.

❖ Output: Document Server (Document Server)

You can specify a tray to which documents are delivered.

The default setting is Copy Tray.

❖ Output: Facsimile (facsimile)

Specify a tray to which documents are delivered.

The default setting is Copy Tray.

❖ Output: Printer (printer)

You can specify a tray to which documents are delivered.

The output trays set on the printer driver have priority over the output tray

specified below.

The default setting is Copy Tray.

❖ ADF Original Table Elevation

Set when to raise the ADF plate after placing originals on the Auto Document

Feeder (ADF).

The default setting is When Original is Set.

❖ System Status/Job List Display Time

You can specify how long to display the System Status and Job List display

for.

The default setting is On, 15 second(s).

By selecting [On], you can specify a display time between 10 and 999 seconds.

System Settings

❖ Key Repeat

You can enable or disable repetition of an operation if a key on the screen or

control panel is pressed continuously.

The default setting is Normal.

❖ Z-fold Position

If you specify Z-folding, set the fold-back position in 1 mm (0.1") increments.

The setting ranges of the folding position for each paper size are shown be-

low:

• Metric version:

• A3: 2 - 25 mm

• B4 JIS: 2 - 40 mm

• A4: 2 - 10 mm

• 11 × 17: 2 - 20 mm

• 8₁/₂× 14: 2-35 mm

• Inch version:

• A3: 0.1" - 1.0"

• B4 JIS: 0.1" - 1.6"

• A4: 0.1" - 0.4"

• 11 × 17: 0.1" - 0.8"

• 8₁/₂× 14: 0.1" - 1.4"

The default setting is 2 mm (Metric version) / 0.1" (Inch version).

Note

❒ If the Panel Key Sound setting is [Off], the beeper does not sound, whatever

the Warm-up Beeper setting.

❒ The Function Reset Timer setting is ignored if Interleave is set for Print Prior-

ity.

Reference

p.3 “Accessing User Tools”

“Function Compatibility”, Copy/Document Server Reference

Output tray settings

Important

❒ You cannot interrupt the current stapling job even if a stapling job is specified

by a different function.

❒ If Staple or Shift Sort is selected on a machine equipped with Booklet Finisher,

3,000Sheet-100Sheet Staple Finisher, or 3,000Sheet-50Sheet Staple Finisher,

copies are output to “Finisher Upper Tray”, “Finisher Shift Tray”, or “Finish-

er Booklet Tray”, regardless of the current output destination setting.

Tray Paper Settings

This section describes the user tools in the Tray Paper Settings menu under Sys-

tem Settings.

Default settings are shown in bold type.

❖ Paper Tray Priority: Copier (copier/Document Server)

You can specify the tray to supply paper for output.

The default setting is Tray 1.

❖ Paper Tray Priority: Facsimile (facsimile)

Specify the tray to supply paper for output.

The default setting is Tray 1.

When optional LCT is installed, [LCT] is displayed.

❖ Paper Tray Priority: Printer (printer)

You can specify the tray to supply paper for output.

The default setting is Tray 1.

❖ Tray Paper Size: Tray 2, Tray Paper Size: Tray 3

Select the size of the paper loaded in the paper tray.

The paper sizes you can set for tray 2/3 are as follows:

“Auto Detect”, “11×17L”, “11×15L”, “11×14L”, “10×15L”, “8¹/₂×14L”,

“8¹/₂×13L”, “8¹/₂×11K”, “8¹/₂×11L”, “8¹/₄×14L”, “8¹/₄×13L”,

“8×13”,L”, “8×10¹/₂L”, “7¹/₄×10¹/₂L”, “5¹/₂×8¹/₂K”, “5¹/₂×8¹/₂L”,

“A3L”, “A4K”, “A4L”, “A5K”, “A5L”, “B4 JISL”, “B5 JISK”, “B5 JISL”,

“

340 mm 210 mm”, “ 182 mm 210 mm”, “ 170 mm 210 mm”,

“8KL”, “16KK”, “16KL“

The default setting is Auto Detect.

❖ Printer Bypass Paper Size

You can specify the size of the paper in the bypass tray when printing data

from the computer.

The paper sizes you can set for bypass tray are as follows:

“Auto Detect”, “11×17L”, “8¹/₂×14L”, “8¹/₂×13L”, “8¹/₂×11K”,

“8¹/₂×11L”, “8¹/₄×13L”, “8×13L”, “7¹/₄×10¹/₂K”, “7¹/₄×10¹/₂L”,

“5¹/₂8¹/₂L”, “A3L”, “A4K”, “A4L”, “A5K”, “A5L”, “A6L”, “B4 JISL”,

“B5 JISK”, “B5 JISL”,“Custom Size”

The default setting is A4K.

You can specify a custom size of between 100.0-305.0mm (3.94"-12.0") verti-

cally, and between 139.7-600.0mm (5.5"-23.62") horizontally.

If 3,000Sheet-100Sheet Staple Finisher is installed, paper of the following di-

mensions can be loaded onto the bypass tray: between 100.0-305.0 mm (3.9"-

12.0") vertically, and between 139.7 - 458 mm (5.5"-18.1") horizontally.

System Settings

❖ Paper Type: Bypass Tray

Sets the display so you can see what type of paper is loaded in the bypass tray.

The paper types you can set for the bypass tray are as follows:

• No Display

• Recycled Paper

• Preprinted Paper

• Special Paper

• Thick Paper

• Prepunched Paper

• Color Paper 1

• Color Paper 2

• Bond Paper

• Letterhead

• Translucent Paper

• Card Stock

• OHP (Transparency)

• Label Paper

The default setting is No Display.

❖ Paper Type: Tray 1

Sets the display so you can see what type of paper is loaded in each paper

tray. The print function use this information to automatically select the paper

tray.

The paper types you can set are as follows:

• Paper Type

• No Display

• Recycled Paper

• Preprinted Paper

• Special Paper

• Thick Paper

• Prepunched Paper

• Color Paper 1

• Color Paper 2

• Bond Paper

• Letterhead

• Translucent Paper

The default setting for “Paper Type” is No Display.

The default setting for “Copying Method in Duplex” is 2 Sided Copy.

The default setting for “Apply Auto Paper Select” is Yes.

Tray Paper Settings

❖ Paper Type: Tray 2, Paper Type: Tray 3

Sets the display so you can see what type of paper is loaded in each paper

tray. The print function use this information to automatically select the paper

tray.

The paper types you can set are as follows:

• Paper Type

• No Display

• Recycled Paper

• Preprinted Paper

• Special Paper

• Thick Paper

• Prepunched Paper

• Color Paper 1

• Color Paper 2

• Bond Paper

• Translucent Paper

• Letterhead

The default setting for “Paper Type” is No Display.

The default setting for “Copying Method in Duplex” is 2 Sided Copy.

The default setting for “Apply Auto Paper Select” is Yes.

❖ Front Cover Sheet Tray

Allows you to specify and display the paper tray that is setting cover sheets.

After selecting the paper tray, you can also specify the display timing and

copy method for two-sided copying.

The default setting is Off.

❖ Back Cover Sheet Tray

Specify which paper tray you want to load the back covers from, and make

sure confirmation of your setting is displayed. When you have selected the

tray, specify the confirmation timing and the copy method for two-sided cop-

ying.

The default setting is Off.

❖ Slip Sheet Tray

Specify which paper tray you want to load the insertion sheets from, and

make sure confirmation of your setting is displayed. When you have selected

the tray, specify the confirmation timing.

The default setting is Off.

❖ Designation Sheet 1 Tray, Designation Sheet 2 Tray

Specify which paper tray you want to load the chapter division sheets from,

and make sure confirmation of your setting is displayed. When you have se-

lected the tray, specify the confirmation timing and the copy method for two-

sided copying.

The default setting is Off.

System Settings

Note

❒ The paper guide for the LCT is fixed for A4K, 8¹/₂"×11"K size paper. Con-

tact your service representative if you need to change the paper size.

❒ When paper of the same type and size is loaded in two different paper trays

and you want to specify tray for 2 Sided Copy. If one of the trays is specified

as the default in Paper Tray Priority, assign 2 Sided Copy to that tray.

❒ A mark appears next to the paper tray if [Off] is selected in [Apply Auto Paper

Select].

❒ [Apply Auto Paper Select] can only be selected for the copier function if [No Dis-

play] and [Recycled Paper] are selected. If [No] is selected, Apply Auto Paper Se-

lect is not valid for the tray.

❒ Functions using the front cover sheet tray setting are the front cover function

and front/back cover function.

❒ The function for using Designation sheet 1 tray or Designation sheet 2 tray is

designate.

❒ If you set “Display Time” to “At Mode Selected” in “Front Cover Sheet Tray”

and “Slip Sheet Tray”, the trays selected for the cover sheets and slip sheets

are indicated only if you have enabled the use of cover sheets and slip sheets.

Reference

p.3 “Accessing User Tools”

“Copying onto Tab Stock”, Copy/Document Server Reference

“Covers”, Copy/Document Server Reference

“Slip Sheets”, Copy/Document Server Reference

“Blank Slip Sheets”, Copy/Document Server Reference

Timer Settings

This section describes the user tools in the Timer Settings menu under System

Settings.

Default settings are shown in bold type.

❖ Auto Off Timer

After a specified period has passed, following job completion, the machine

automatically turns off, in order to conserve energy. This function is called

“Auto Off”. The machine status after the Auto Off operation is referred to as

“Off mode”, or “Sleep mode”. For the Auto Off Timer, specify the time to

elapse before Auto Off.

The default setting is 1 min..

The time can be set from 10 seconds to 240 minutes, using the number keys.

Auto Off may not work when error messages appear.

❖ Energy Saver Timer

Set the amount of time the machine waits before switching to lower-power

mode after copying has finished or the last operation is performed.

The time can be set from 1 to 240 minutes, using the number keys.

The default setting is 1 min..

❖ Panel Off Timer

Set the amount of time the machine waits before switching the panel off after

copying has finished or the last operation is performed.

The warm up time for making a copy from standby mode is 3 seconds for

Panel off Level 1 and 15 seconds for Panel off Level 2.

The time can be set from 10 seconds to 240 minutes, using the number keys.

The default setting is 1 min..

❖ System Auto Reset Timer

The System Reset setting automatically switches the screen to that of the func-

tion set in Function Priority when no operations are in progress, or when an

interrupted job is cleared. This setting determines the system reset interval.

The time can be set from 10 to 999 seconds, using the number keys.

The default setting is On, 60 second(s).

❖ Copier / Document Server Auto Reset Timer (copier/Document Server)

Specifies the time to elapse before copier and Document Server modes reset.

If [Off] is selected, the machine does not automatically switch to the user code

entry screen.

The time can be set from 10 to 999 seconds, using the number keys.

The default setting is On, 60 second(s).

❖ Facsimile Auto Reset Timer (facsimile)

Specifies the time to elapse before the facsimile mode resets.

The time can be set from 30 to 999 seconds, using the number keys.

The default setting is 30 second(s).

System Settings

❖ Printer Auto Reset Timer (printer)

Specifies the time to elapse before the printer function resets.

The time can be set from 10 to 999 seconds, using the number keys.

The default setting is On, 60 second(s).

❖ Scanner Auto Reset Timer (scanner)

Specifies the time to elapse before the scanner function resets.

If [Off] is selected, the machine will not automatically switch to the user code

entry screen.

The time can be set from 10 to 999 seconds, using the number keys.

The default setting is On, 60 second(s).

❖ Set Date

Set the date for the copier's internal clock using the number keys.

To change between year, month, and day, press [←] and [→].

❖ Set Time

Set the time for the copier's internal clock using the number keys.

Enter the time using the 24–hour format (in 1 second increments).

To change between hours, minutes and seconds, press [←] and [→].

❖ Auto Logout Timer

You can specify whether or not to automatically log out a user when the user

does not operate the machine for a specified period of time after logging in.

When [On] is selected, the time can be set from 60 to 999 seconds, in one sec-

ond increments, using the number keys.

The default setting time is On, 180 second(s).

❖ Weekly Timer Code

Set a password (using not more than eight digits) for turning on the power

during the time periods when “Weekly Timer” turns off the machine's power.

If you have selected “On”, enter the password. When you select “on”, you

cannot use the machine even if you turn the power switch to “On”, unless you

enter the password. If you select “Off”, you do not have to enter a password

to switch on the machine, you need only turn the power switch to “On”.

The default setting is Off.

❖ Weekly Timer: Monday - Sunday

Set the daily time when the power is switched on/off.

• Power On Time

• Power Off Time

Enter the time using the 24-hour system.

Enter the “hour” and “minute” using the number keys.

Reference

p.3 “Accessing User Tools”

Interface Settings

This section describes the user tools in the Interface Settings menu under System

Settings.

Network

This section describes the user tools in the Network menu under Interface Set-

tings.

Default settings are shown in bold type.

❖ Machine IPv4 Address

Before using this machine in the network environment, you must configure

the IP address and subnet mask.

When you select [Specify], enter the [Machine IPv4 Address] and [Sub-net Mask]

as “xxx.xxx.xxx.xxx” (“x” indicates a number).

When you select [Specify], be sure not to set the same [Machine IPv4 Address] as

that of another machines on the network.

The physical address (MAC Address) also appears.

❖ IPv4 Gateway Address

A gateway is a connection or interchange point between two networks.

Configure the gateway address for the router or host computer used as a gate-

way.

The default setting is 000.000.000.000

❖ Machine IPv6 Address

You can specify the machine’s IPv6 network address.

• Link-local Address

The machine’s specified link-local address appears.

• Manual Configuration Address

The machine’s manually configuration address appears.

• Stateless Address: 1-5

The specified stateless address appears.

❖ IPv6 Gateway Address

The machine’s IPv6 gateway address appears.

❖ IPv6 Stateless Address Autoconfiguration

You can set “IPv6 Stateless Address Autoconfiguration” to “Active” or “Inac-

tive”.

The default setting is Active.

System Settings

❖ DNS Configuration

Make settings for the DNS server.

When you select [Specify], enter the [DNS Server 1] - [DNS Server 3] IP address

as “xxx.xxx.xxx.xxx”(“x” indicates a number).

The default setting is Auto-Obtain (DHCP).

❖ DDNS Configuration

You can specify the DDNS settings.

The default setting is Active.

❖ Domain Name

You can specify the domain name.

The default setting is Auto-Obtain (DHCP).

Enter the domain name using not more than 63 single-byte alphanumeric

characters.

❖ WINS Configuration

You can specify the WINS server settings.

If [On] is selected, enter the WINS Server IPv4 address as

“xxx.xxx.xxx.xxx”(“x” indicates a number).

If DHCP is in use, specify the [Scope ID].

Enter a [Scope ID] using up to 31 alphanumeric characters.

The default setting is Off.

❖ Effective Protocol

Select the protocol to use in the network.

The default setting for “IPv4” is Active.

The default setting for “IPv6” is Inactive.

The default setting for “NetWare” is Active.

The default setting for “SMB” is Active.

The default setting for “AppleTalk” is Active.

❖ NCP Delivery Protocol

Select the protocol for NCP delivery.

The default setting is TCP / IP Priority.

❖ NW Frame Type

Select the frame type when you use NetWare.

The default setting is Auto Select.

❖ SMB Computer Name

Specify the SMB computer name.

Enter the computer name using up to 15 alphanumerical characters.

"*+,/:; <>=?[\]|. cannot be entered.

Setting a computer name starting with RNP and rnp is inhibited.

Use uppercase letters for alphabet.

Interface Settings

❖ SMB Work Group

Specify the SMB work group.

Enter the computer name using up to 15 alphanumerical characters.

"*+,/:;<>=?[\]|. and spaces cannot be entered.

Use uppercase letters for alphabet.

❖ Ethernet Speed

Set the access speed for networks.

Select a speed that matches your network environment. [Auto Select] should

usually be selected.

The default setting is Auto Select.

❖ LAN Type

When you have installed the optional IEEE 802.11b interface unit, select inter-

face, IEEE 802.11b (wireless LAN) or Ethernet.

The default setting is Ethernet.

Appears when the IEEE 802.11b interface unit is installed.

If Ethernet and IEEE 802.11b (wireless LAN) are both connected to the ma-

chine, the selected interface takes precedence.

❖ Ping Command

Check the network connection with ping command using given IPv4 address.

If you fail to connect to the network, check the following, and then retry the

ping command.

• Check TCP/IP of the printer is active.

• Check that the machine with assigned IPv4 address is connected to the net-

work.

• There is a possibility that same IPv4 address is used for the specified

equipment.

❖ Permit SNMPv3 Communication

Set the encrypted communication of SNMPv3.

The default setting is Encryption / Clear Text.

If you set to [Encryption Only], you need to set password for the machine.

❖ Permit SSL / TLS Communication

Set the encrypted communication of SSL/TLS.

The default setting is Ciphertext / Clear Text.

If you set to [Ciphertext Only], you need to install the SSL certificate for the ma-

chine.

❖ Host Name

Specify the host name.

Enter the host name using up to 63 alphanumerical characters.

❖ Machine Name

Specify the machine name.

Enter the machine name using up to 31 alphanumerical characters.

System Settings

Parallel Interface

This section describes the user tools in the Parallel Interface menu under Inter-

face Settings.

Default settings are shown in bold type.

❖ Parallel Timing

Sets the timing for the control signal of the parallel interface.

The default setting is ACK Outside.

❖ Parallel Communication Speed

Sets the communication speed for the parallel interface.

The default setting is High Speed.

❖ Selection Signal Status

Sets the level for the select signal of the parallel interface.

The default setting is High.

❖ Input Prime

Sets whether to validate or invalidate the input prime signal upon receipt.

The default setting is Inactive.

❖ Bidirectional Communication

Sets the printer's response mode to a status acquisition request when using a

parallel interface.

The default setting is On.

When set to [Off], bidirectional communication function will be disabled. Al-

so, printer driver will not be installed under Windows Auto Detect function.

❖ Signal Control

Sets procedure to error during printing.

The default setting is Job Acceptance Priority.

Interface Settings

IEEE 802.11b

This section describes the user tools in the IEEE 802.11b menu under Interface

Settings.

[IEEE 802.11b] is displayed when this machine is installed with the wireless LAN

interface board (optional).

Be sure to make all settings simultaneously.

Default settings are shown in bold type.

❖ Communication Mode

Specifies the communication mode of the wireless LAN.

The default setting is Infrastructure Mode.

❖ SSID Setting

Specifies SSID to distinguish the access point in infrastructure mode or 802.11

adhoc mode.

The characters that can be used are ASCII 0x20-0x7e (32 bytes).

If blank is specified in 802.11b adhoc mode or adhoc mode, “ASSID” appears.

❖ Channel

Specifies a channel when you select 802.11b adhoc mode or adhoc mode.

The default setting is 11.

The following channels are available:

• Metric version: 1-14

• Inch version: 1-11

❖ Security Method

Specifies the encryption of the IEEE 802.11b (wireless LAN).

The default setting is Off.

If set to [WEP], always enter WEP key. If set to [WPA], set encryption method

and authentication method.

You can specify “WPA”, if you set [Communication Mode] to [Infrastructure

Mode].

• WEP

• WEP (Encryption) key

Enter the WEP (Encryption) key. If it is a 64-bit WEP (Encryption) key,

enter 10 hexadecimal digits or 5 ASCII code characters. For a 128-bit

WEP (Encryption) key, enter 26 hexadecimal digits or 13 ASCII code

characters.

• WPA

• WPA Encryption Method

Select either “TKIP” or “CCMP(AES)”.

• WPA Authent. Method

Select either “WPA-PSK” or “WPA802.1X”. If you have selected “WPA-

PSK”, enter the pre-shared key (PSK) of 8- 63 characters in ASCII code.

System Settings

❖ Wireless LAN Signal

Shows the radio wave conditions of the access point connected in infrastruc-

ture mode.

Radio wave status is displayed when you press [Wireless LAN Signal].

❖ Transmission Speed

Specifies the communication speed of the IEEE 802.11b (wireless LAN).

The default setting is Auto Select.

❖ Restore Factory Defaults

You can return the IEEE 802.11b (wireless LAN) settings to their defaults.

Print List

You can check items related to the network environment.

The configuration page shows the current network settings and network infor-

mation.

A Press [System Settings].

B Press [Interface Settings].

C Press [Print List].

D Press the {Start} key.

The configuration page is printed.

Interface Settings

E Press [Exit].

F Press the {User Tools/Counter} key.

Note

❒ You can also exit by pressing [Exit] on the User Tools main menu.

System Settings

File Transfer

This section describes the user tools in the File Transfer menu under System Set-

tings.

Default settings are shown in bold type.

❖ Delivery Option

Enables or disables sending stored or scanned documents to the ScanRouter

delivery server.

The default setting is Off.

Set this option when specifying whether or not to use the ScanRouter delivery

server. If you do, you will have to re-register I/O devices in the ScanRouter

delivery server.

❖ Capture Server IPv4 Address

Specify the capture server IPv4 address.

This setting appears when the media link board is installed, and that the cap-

ture function is being used by the ScanRouter delivery server.

❖ Fax RX File Transmission

Specify how to deliver fax files received via the different lines.

• Setting per Line

• Line 1

• Line 2

• Line 3

• E-mail

• IP-Fax

The lines appear according to the operating environment.

• RX File Delivery

Specifies whether or not received fax documents are sent to the ScanRouter

delivery software for each fax line.

The default setting is Do not Deliver.

• Print at Delivery

Specify whether or not received fax documents sent to the ScanRouter de-

livery software should also be printed at the same time.

The default setting is Do not Print.

• File to Deliver

Specify whether all received fax documents or only received fax docu-

ments that include delivery codes (ID or SUB/SEP codes) are sent to the

ScanRouter delivery software.

The default setting is Print File.

File Transfer

• Delivery Failure File

If a received fax document cannot be sent to the ScanRouter delivery soft-

ware, it is stored in memory. To print a stored file, select [Print File], to de-

lete, select [Delete File].

If the machine can send the data to the ScanRouter delivery software, it

does so automatically. If you delete the data, you will not be able to distrib-

ute or print it.

• Print File

• Delete File

❖ SMTP Server

If DNS is in use, enter the host name.

If DNS is not in use, enter the SMTP server IP address.

The default setting for “Port No.” is 25.

Enter the [Server Name] using up to 127 alphanumeric characters. Spaces can-

not be used.

Enter [Port No.] between 1 and 65535 using the number keys, and then press

the {#} key.

❖ SMTP Authentication

You can configure SMTP authentication (PLAIN, LOGIN, CRAMMD5, DI-

GEST-MD5).

When sending e-mail to an SMTP server, you can enhance the SMTP server

security level by authentication that requires entering the user name and

password.

If the SMTP server requires authentication, set [SMTP Authentication] to [On],

and then specify [User Name], [E-mail Address], [Password], and [Encryption].

Enter the user name and password to be set for the Administrator's e-mail ad-

dress when using Internet Fax.

The default setting is Off.

• SMTP Authentication

• Enter [User Name] using up to 191 alphanumeric characters. Spaces can-

not be used. Depending on the SMTP server type, “realm” must be spec-

ified. Add “@” after the user name, as in “user name@realm”.

• Enter [E-mail Address] using up to 128 alphanumeric characters. Spaces

cannot be used.

• Enter [Password] using up to 128 alphanumeric characters. Spaces can-

not be used.

• Select Encryption as follows:

[Encryption]-[Auto]

If the authentication method is PLAIN, LOGIN, CRAM-MD5, or DI-

GEST-MD5.

[Encryption]-[On]

If the authentication method is CRAMMD5 or DIGEST-MD5.

[Encryption]-[Off]

If the authentication method is PLAIN, or LOGIN.

System Settings

❖ POP before SMTP

You can configure POP authentication (POP before SMTP).

When sending e-mail to an SMTP server, you can enhance the SMTP server

security level by connecting to the POP server for authentication.

To enable POP server authentication before sending e-mail via the SMTP

server, set [POP before SMTP] to [On]. E-mail is sent to the SMTP server after the

time specified for [Wait Time after Authent.] has elapsed.

The default setting is Off.

If you select [On], enter [Server Name] in [POP3 / IMAP4 Settings]. Also, check the

port number for [POP3] in [E-mail Communication Port].

• Wait Time after Authent.: 300 msec..

Using the number keys, you can set [Wait Time after Authent.] from zero to

10,000 milliseconds, in increments of one millisecond.

• User Name

Enter [User Name] using up to 191 alphanumeric characters. Spaces cannot

be used.

• E-mail Address

Enter [E-mail Address] using up to 128 alphanumeric characters. Spaces can-

not be used.

• Password

Enter [Password] using up to 128 alphanumeric characters. Spaces cannot

be used.

❖ Reception Protocol

Specify Reception Protocol for receiving Internet Fax.

The default setting is POP3.

❖ POP3 / IMAP4 Settings

Specify the POP3/IMAP4 server name for receiving Internet faxes.

The specified POP3/IMAP4 server name is used for [POP before SMTP].

The default setting is Auto.

• Server Name

If DNS is in use, enter the host name.

If DNS is not in use, enter the POP3/IMAP4 or server IPv4 address.

Enter POP3/IMAP4 server name using up to 127 characters. Spaces cannot

be entered.

• Select Encryption as follows:

• [Encryption]-[Auto]

Password encryption is automatically set according to the POP/IMAP

server settings.

• [Encryption]-[On]

Encrypt password.

• [Encryption]-[Off]

Do not encrypt password.

File Transfer

❖ Administrator's E-mail Address

On e-mailed scanned documents, if the sender is not specified this appears as

the sender's address.

When sending e-mail under the Internet fax function, administrator's e-mail

address will appear as the sender’s address under the following conditions:

• The sender has not been specified and the machine’s e-mail address has

not been registered.

• The specified sender is not registered in the machine’s address book and

the machine’s e-mail address has not been registered.

When conducting SMTP authentication for the transmitted files under the In-

ternet fax function, the Administrator's E-mail Address will appear in the

“From:” box.

If you have specified the user name and e-mail address in [SMTP Authentica-

tion], make sure to specify this setting.

Enter within up to 128 alphanumerical characters.

On e-mailed scanned documents, if [Auto Specify Sender Name] is [Off], specify

the sender.

❖ E-mail Communication Port

Specify the port numbers for receiving Internet faxes. The specified POP3

port number is used for [POP before SMTP].

The default setting for POP3 is 110.

The default setting for IMAP4 is 143.

The default setting for SMTP is 25.

Enter a port number between 1 and 65535 using the number keys, and then

press the {#} key.

❖ E-mail Reception Interval

Specify, in minutes, the time interval for receiving Internet faxes via POP3 or

IMAP4 server.

The default setting is On, 15 minute(s).

If [On] is selected, the time interval can be specified from 2 to 1440 in incre-

ments of one minute.

❖ Max. Reception E-mail Size

Specify the maximum reception e-mail size for receiving Internet faxes.

The default setting is 2 MB.

Enter a size from 1 to 50 MB in increments of one megabyte.

❖ E-mail Storage in Server

Specify whether or not to store received Internet fax e-mails on the POP3 or

IMAP4 server.

The default setting is Off.

❖ Default User Name / Password (Send)

You can specify the user name and password required when sending scan file

directly to a shared folder on a computer running Windows, to an FTP server,

or to a NetWare server.

Enter in up to 128 alphanumerical characters.

System Settings

❖ Program / Change / Delete E-mail Message

You can program, change, or delete the e-mail message used when sending

an Internet fax or scan file as an attachment.

• Program / Change

A Press [System Settings].

B Press [File Transfer].

C Press [TNext].

D Press [Program / Change / Delete E-mail Message].

E Check that [Program / Change] is selected.

F Press [Not Programmed].

G Press [Change].

H Enter a name, and then press [OK].

Enter the name using up to 20 alphanumerical characters.

I Press [Edit].

To start a new line, press [OK] to return to the e-mail message screen,

and then press [T] in “Select Line to Edit:”.

J Press [Edit].

K Enter the text, and then press [OK].

Enter up to five lines of text. Each line can consist of up to 80 alphanu-

meric characters.

L Press [OK].

M Press [Exit].

• Delete

A Press [System Settings].

B Press [File Transfer].

C Press [TNext].

D Press [Program / Change / Delete E-mail Message].

E Press [Delete].

F Select the e-mail message to delete.

The confirmation message about deleting appears.

G Press [Yes].

File Transfer

❖ Auto Specify Sender Name

Set whether or not to specify the name of the sender when sending e-mail.

The default setting is Off.

• On

If you select [On], the specified e-mail address will appear in the “From:”

box. If you do not specify the sender’s address, the administrator’s e-mail

address will appear in the “From:” box.

If you do not specify the sender when sending a file by e-mail under the

fax function, or if the specified e-mail address is not registered in the ma-

chine’s address book, the machine’s e-mail address will appear in the

“From:” box. If the machine does not have an e-mail address, the adminis-

trator’s e-mail address will appear in the “From:” box.

• Off

If you select [Off], the specified e-mail address will appear in the “From:”

box, but you cannot send e-mail without specifying the sender’s e-mail ad-

dress.

Under the fax function, you cannot send e-mail if the specified sender’s e-

mail address is not registered in the machine’s address book.

❖ Fax E-mail Account

Specify e-mail address, user name and password for receiving Internet faxes.

• Receive

• E-mail Address

Enter an e-mail address using up to 128 characters.

• User Name

Enter a user name using up to 191 characters.

• Password

Enter a password using up to 128 characters.

• Do not Receive

❖ Scanner Resend Interval Time

Specifies the interval the machine waits before resending scan file, if they can-

not be sent to the delivery server or mail server.

The default setting is 300 second(s).

The interval time can be set from 60 to 900 seconds in one second increments,

using the number keys.

This setting is for the scanner function.

❖ Number of Scanner Resends

Sets a maximum number of times scan file is resent to the delivery server or

mail server.

The default setting is On, 3 time(s).

If [On] is selected, the number of times can be set from 1 to 99 using the

number keys. This setting is for the scanner function.

System Settings

Note

❒

For details about using Web Image Monitor, see the Web Image Monitor Help.

Reference

p.3 “Accessing User Tools”

Administrator Tools

This section describes the user tools in the Administrator Tools menu under Sys-

tem Settings.

Default settings are shown in bold type.

Administrator Tools are used by the administrator. To change these settings,

contact the administrator.

We recommend specifying Administrator Authentication before making Ad-

ministrator Tools settings.

❖ Address Book Management

You can add, change or delete information registered in the Address Book.

For details, see “Address Book”.

• Program / Change

You can register and change names as well as user codes.

• Names

You can register a name, key display, registration number, and title se-

lection.

• Auth. Info

You can register a user code, and specify the functions available to each

user code. You can also register user names and passwords to be used

when sending e-mail, sending files to folders, or accessing an LDAP

server.

• Protection

You can register a protection code.

• Fax Dest.

You can register a fax number, international TX mode, fax header, label

insertion, IP-Fax destination, and protocol.

• E-mail

You can register an e-mail address.

• Folder

You can register the SMB, FTP, NCP, Path, Connection Test.

• Add to Group

You can put names registered in the Address Book into a group.

• Delete

You can delete a name from the Address Book.

You can register up to 2,000 names.

You can register up to 500 user codes.

You can also register and manage names in the Address Book using Web Im-

age Monitor or SmartDeviceMonitor for Admin.

System Settings

❖ Address Book: Program / Change / Delete Group

Names registered in the Address Book can be added into a group.

You can then easily manage the names registered in each group.

• Program / Change

You can register and change groups.

• Names

You can register a name, key display, registration number, and title se-

lection.

• Programmed User/Group

You can check the names or groups registered in each group.

• Protection

You can register a protection code.

• Add to Group

You can put groups registered in the Address Book into a group.

• Delete

You can delete a group from the Address Book.

You can register up to 100 groups.

You can also register and manage groups in the Address Book using Web Im-

age Monitor or SmartDeviceMonitor for Admin.

❖ Address Book: Change Order

Changes the order of registered name.

You can rearrange the order of items on the same page, but you cannot move

items to another page.

For example, you cannot move an item from “PLANNING” ([OPQ]) to “DAI-

LY” ([CD]).

A Press [System Settings].

B Press [Administrator Tools].

C Press [Address Book: Change Order].

Administrator Tools

D Press the name key to be move.

You can select a name using the number keys.

E Press the name key in the place you want to move to.

The selected user key is moved to the selected position, and the user key

currently at the selected position is moved forward or backward.

If you move the selected user key forward, the user key currently at the se-

lected position is moved backward.

If you move the selected user key backward, the user key currently at the

selected position is moved forward.

You can also select a name using the number keys.

System Settings

❖ Print Address Book: Destination List

You can print the destination list registered in the Address Book.

• Print in Title 1 Order

Prints the Address Book in Title 1 order.

• Print in Title 2 Order

Prints the Address Book in Title 2 order.

• Print in Title 3 Order

Prints the Address Book in Title 3 order.

• Print Group Dial List

Prints the group Address Book.

A Press [System Settings].

B Press [Administrator Tools].

C Press [Print Address Book: Destination List].

D Select the print format.

E To print the list on two-sided pages, select [Print on 2 Sides].

F Press the {Start} key.

The list prints out.

❖ Address Book: Edit Title

You can edit the title to easily find a user.

A Press [System Settings].

B Press [Administrator Tools].

C Press [Address Book: Edit Title].

D Press the title key you want to change.

Administrator Tools

E Enter the new name, and then press [OK].

F Press [OK].

❖ Address Book: Switch Title

Specifies the title to select a name.

The default setting is Title 1.

❖ Back Up / Restore Address Book

You can back up the machine’s address book to external storage or restore the

backup copy from the external storage.

• Back Up

You can back up the machine’s address book to external storage.

• Restore

You can restore the backup copy of the address book from external storage.

• Format

You can format the external storage.

• Obtain Media Info

The free space and occupied space of the external storage are displayed.

❖ Display / Print Counter

Allows you to view and print the number of prints.

• Display / Print Counter

Displays the number of prints for each function (Total, Copier, Printer,

A3/DLT, Duplex, Fax Prints, Send / TX Total, Fax Transmission, and

Scanner Send).

• [Print Counter List]

Prints out a list of the number of prints made under each function.

❖ Display / Clear / Print Counter per User

Allows you to view and print the numbers of prints accessed with user codes,

and to set those values to 0.

Press [UPrevious] and [TNext] to show all the numbers of prints.

The number of prints may differ from the counter value shown in Display /

Print Counter.

• Print Counter List for All Users

Prints the counter values for all the users.

• Clear Counter for All Users

Sets the counter value for all the users.

• Print Counter List Per User

Prints the counter values for each user.

• Clear Counter Per User

Sets the counter value for each user.

System Settings

❖ User Authentication Management

• User Code Auth.

Using User Code Authentication, you can limit the available functions and

supervise their use.

When using User Code Authentication, register the user code.

Using the Printer PC Control function, you can obtain a log of prints cor-

responding to the codes entered using the printer driver.

For details about Basic Authentication, Windows Authentication, LDAP

Authentication, and Integration Server Authentication, consult your ad-

ministrator.

Function to Restrict

• Copier

• Document Server

• Facsimile

• Printer

• Printer: PC Control

• Scanner

Printer Job Authentication

• Entire

• Simple (Limitation)

• Simple (All)

• Basic Auth.

• Windows Auth.

• LDAP Auth.

• Integration Svr. Auth.

• Off

The default setting is Off.

❖ Enhanced Authentication Management

For details about this function, consult your administrator.

❖ Administrator Authentication Management

For details about this function, consult your administrator.

❖ Program / Change Administrator

For details about this function, consult your administrator.

❖ Key Counter Management

You can specify that functions that you want to manage with the key counter.

• Copier

• Document Server

• Facsimile

• Printer

• Scanner

Administrator Tools

❖ Extended Security

You can specify whether or not to use the extended security functions. For de-

tails about the extended security functions, consult your administrator.

❖ Auto Delete File in Document Server

You can specify whether documents stored in the Document Server will or

will not be deleted after a specified period of time.

The default setting is On, 3 day(s).

If you select [On], documents stored subsequently are deleted after the speci-

fied period.

If you select [Off], documents are not automatically deleted.

If you select [On], enter a number of days from 1 to 180 (in 1 day increments).

The default is 3 days, this means documents are deleted 3 days (72 hours) af-

ter they are stored.

❖ Delete All Files in Document Server

You can delete files stored in the Document Server, including files stored for Sam-

ple Print, Locked Print, Hold Print, and Stored Print under the printer function.

Even if a password is always set, all documents are deleted.

A confirmation message appears. To delete all documents, select [Yes].

❖ Program / Change / Delete LDAP Server

Program the LDAP server to find up e-mail destinations in the LDAP server

Address Book directly. This function is possible when sending scan files by e-

mail using the scanner or fax function.

• Name

• Server Name

• Search Base

• Port Number

• Use Secure Connection (SSL)

• Authentication

• User Name

• Password

• Search Conditions

• Search Options

To start an LDAP search, make sure that the items listed below are set. For

other items, check your environment and make any necessary changes.

• Server Name

• Search Base

• Port Number

• Authentication

• Search Conditions

To use the LDAP server in Administrator Tools, select [On] under LDAP server.

This function supports LDAP Version 2.0 and 3.0. Ver 2.0 does not support

High Security authentication.

System Settings

❖ LDAP Search

You can specify whether or not to use the LDAP server for searching.

The default setting is Off.

If you select [Off], [LDAP Search] will not appear on the searching display.

❖ AOF (Always On)

Specify whether or not to use Auto Off.

The default setting is On.

❖ Firmware Version

You can check the version of the software installed in this machine.

❖ Network Security Level

For details about this function, consult your administrator.

❖ Auto Erase Memory Setting

For details about this function, consult your administrator.

❖ Erase All Memory

For details about this function, consult your administrator.

❖ Delete All Logs

For details about this function, consult your administrator.

❖ Transfer Log Setting

For details about this function, consult your administrator.

❖ Data Security for Copying

For details about this function, consult your administrator.

❖ Print Backup: Delete All Files

To delete a print backup document, press [Yes].

❖ Print Backup: Compression

Set the compression method for the document you want to back up.

The default setting is High Compression.

❖ Print Backup: Default Format

Set the default format for the document you want to back up.

The default setting is For Printing.

❖ Print Backup: Default Resolution

Set the default resolution for the document you want to back up.

The default setting is 50 %.

Reference

p.3 “Accessing User Tools”

p.201 “Address Book”

p.216 “Printing the Counter for Each User”

p.276 “Counter”

Administrator Tools

Program / Change / Delete LDAP Server

This section describes how to specify the LDAP server settings.

To program / change the LDAP server

A Press [System Settings].

B Press [Administrator Tools], and then press [TNext] twice.

C Press [Program / Change / Delete LDAP Server].

D Check that [Program / Change] is selected.

E Select the LDAP server you want to program or change.

When programming the server, select [Not Programmed].

F Set each item as necessary.

G Press [OK] after setting each item.

For details about LDAP server, see “Programming the LDAP server”.

H Press [Exit].

I Press the {User Tools/Counter} key.

Reference

p.72 “Programming the LDAP server”

To delete the programmed LDAP server

A Press [System Settings].

B Press [Administrator Tools], and then press [TNext] twice.

C Press [Program / Change / Delete LDAP Server].

D Press [Delete].

E Select the LDAP server you want to delete.

F Press [Yes].

G Press [Exit].

H Press the {User Tools/Counter} key.

System Settings

Programming the LDAP server

This section describes how to program the LDAP server.

To enter an identification name

A Press [Change] under “Name”.

screen of the LDAP search operation.

B Enter the server’s identification name.

C Press [OK].

To enter a server name

A Press [Change] under “Server Name”.

B Enter the LDAP server name.

C Press [OK].

To enter the search base

A Press [Change] under “Search Base”.

Select a route folder to start the search from e-mail addresses registered in the

selected folder are search targets.

B Enter the search base.

For example, if the search target is the sales department of ABC company, en-

ter “dc=sales department, o=ABC”. (In this example, the description is for an

active directory. “dc” is for the organization unit, and “o” is for the company.)

Search base registration may be required depending on your server environ-

ment. When registration is required, unspecified searches will result in error.

Check you server environment and enter any required specifications.

C Press [OK].

Administrator Tools

To enter a port number

A Press [Change] under “Port Number”.

Specify the port number for communicating with the LDAP server. Specify a

port that is compliant with your environment.

B Enter the port number using the number keys, and then press the {#} key.

When SSL is set to [On], the port number automatically changes to “636”.

To start SSL communication

A Press [On] under “Use Secure Connection(SSL)”.

Use SSL to communicate with the LDAP server.

To use SSL, the LDAP server must support SSL.

When SSL is set to [On], the port number automatically changes to “636”.

SSL setting must be enabled on this machine. For details, consult your net-

work administrator.

To set authentication

A Press [TNext].

B Press [On] or [High Security] under “Authentication”.

To make a search request to the LDAP server, use the administrator account

for authentication.

Authentication settings must comply with your server’s authentication set-

tings. Check your server settings before setting this machine.

[High Security] is available only with LDAP Version 3.0.

When [High Security] is selected, the administrator password is encrypted be-

fore it is sent to the network. When [On] is selected, the password is sent with-

out encryption.

System Settings

To enter the user name and password

A Press [TNext].

B Press [Change] under “User Name”.

When [On] or [High Security] is selected for the authentication setting, use the

administrator account name and password. Do not enter the administrator

account name and password when using authentication for each individual

or each search.

C Enter the user name, and then press [OK].

Procedures for the user name setting differ depending on server environ-

ment. Check your server environment before making the setting.

Example: Domain Name\User Name, User Name@Domain Name,

CN=Name, OU=Department Name, DC=Server Name

D Press [Change] under “Password”.

E Enter the password, and then press [OK].

The user name and password are required for administrator authentication to

access the LDAP server.

You can set the user name and password in this machine’s Address Book to

allow individual authentication access to the LDAP server. Use Administra-

tor Tools to select the user name and password you want to use.

To test the connection

A Press [TNext].

B Press [Connection Test].

Access the LDAP server to check the proper connection is established. Check

authentication works according to the authentication settings.

A connection test is carried out.

C Press [Exit].

If the connection test fails, check your settings and try again.

This function does not check search conditions or the search base.

Administrator Tools

To set search conditions

A Press [TNext] twice.

B Press [Change] for items you want to use as search conditions from the fol-

lowing: “Name”, “E-mail Address”, “Fax Number”, “Company Name”, and

“Department Name”.

You can enter an attribute as a typical search keyword. Using the entered at-

tribute, the function searches the LDAP server’s Address Book.

C Enter the attribute you want to use when searching for e-mail addresses,

and then press [OK].

The attribute value may change depending on the server environment. Check

the attribute value complies with your server environment before setting it.

You can leave items blank, but you cannot leave attributes blank when

searching for e-mail addresses from the LDAP server Address Book.

To set search options

A Press [TNext] three times.

B Press [Change] under “Attribute”.

C Enter the attribute you want to use when searching for e-mail addresses,

and then press [OK].

To search the LDAP server data using a keyword other than prepared key-

words such as Name, E-mail Address, FAX Number, Company Name, and

Department Name, specify the attribute for the keyword registered in your

LDAP server, and the name to be displayed on the control panel during the

search. For example, to search e-mail addresses by employee number, enter

“employeeNo.” in the Attribute field, and “Employee No.” in the key display

field.

The attribute value may change depending on the server environment. Check

the attribute complies with your server environment before setting it.

D Press [Change] under “Key Display”.

System Settings

E Enter the key display, and then press [OK].

The registered “key display” appears as a keyword for searching LDAP.

• Without key display registration

• With key display registration

The key does not appear on the search screen unless both “Attribute” and

“Key Display” are registered. Make sure you register both to use the optional

search.

System Settings on Main and Sub-machines

This section describes the System Settings on the two machines during Connect

Copy.

When connect copy is in progress, the {User Tools/Counter} keys of the sub-ma-

chines remain disabled. To change the default settings, first press [Connect Copy],

which is highlighted on main machine's control screen, then clear the connect

copy job, and then make the required changes.

General Features

How the defaults in the General Features of copying of the main and sub-ma-

chines are used in connect copy will be explained.

❖ Program / Change / Delete User Text

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

❖ Panel Key Sound

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

❖ Warm-up Beeper

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

❖ Copy Count Display

• Settings made on the main and sub-machines do not affect the connect

copy.

• The copy counter is always displayed as Up (count up).

❖ Function Priority

• Settings made on the main and sub-machines do not affect the connect

copy.

• When the Auto Reset time of the main machine has lapsed, Connect Copy

will be cancelled. After that, the machine switches back to the mode select-

ed in Function Priority upon reaching the System Reset time.

❖ Print Priority

• Settings made on the main and sub-machines do not affect the connect

copy.

• When the Auto Reset time of the main machine has lapsed, Connect Copy

will be cancelled. After that, the machine switches back to the mode select-

ed in Function Priority upon reaching the System Reset time.

System Settings

❖ Function Reset Timer

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Interleave Print

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Output: Copier

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

❖ Output: Document Server

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

❖ Output: Facsimile (facsimile)

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

❖ Output: Printer

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

❖ ADF Original Table Elevation

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ System Status/Job List Display Time

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

❖ Key Repeat

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

❖ Z-fold Position

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

• Make the same settings on both machines.

System Settings on Main and Sub-machines

Tray Paper Settings

How the defaults in the Tray Paper Settings of copying of the main and sub-ma-

chines are used in connect copy will be explained.

❖ Paper Tray Priority: Copier

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

❖ Paper Tray Priority: Facsimile (facsimile)

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

❖ Paper Tray Priority: Printer

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

❖ Tray Paper Size: Tray 2, Tray Paper Size: Tray 3

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

• Both the main and sub-machines should have the same paper tray settings.

Only paper trays with the same size, orientation and paper type of paper

can be used in Connect Copy mode.

❖ Printer Bypass Paper Size

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

❖ Paper Type: Bypass Tray

• The bypass tray can only be used with the Covers and Chapter functions.

❖ Paper Type: Tray 1

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

• Paper size, orientation, and type settings that match those currently made

on both the main and sub-machines can be used for connect copy. To get

the most from the connect copy function, we recommend you make the

same paper settings on both the main and sub-machines.

❖ Paper Type: Tray 2, Paper Type: Tray 3

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

• Paper size, orientation, and type settings that match those currently made

on both the main and sub-machines can be used for connect copy. To get

the most from the connect copy function, we recommend you make the

same paper settings on both the main and sub-machines.

System Settings

❖ Front Cover Sheet Tray

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

❖ Back Cover Sheet Tray

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

❖ Slip Sheet Tray

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

❖ Designation Sheet 1 Tray, Designation Sheet 2 Tray

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

Timer Settings

How the defaults in the Timer Settings of copying of the main and sub-machines

are used in connect copy will be explained.

❖ Auto Off Timer

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ Energy Saver Timer

• Settings made on the main and sub-machines do not affect the connect

copy.

• In Connect Copy mode, neither machine will enter Energy Saver modes

(Low Power mode, or Energy Saver mode).

❖ Panel Off Timer

• Settings made on the main and sub-machines do not affect the connect

copy.

• In Connect Copy mode, neither machine will enter Energy Saver modes

(Low Power mode, or Energy Saver mode).

❖ System Auto Reset Timer

• Settings made on the main machine do not affect connect copy. Only sub-

machines can be used for interruption copying.

• When the System Reset time has lapsed, Interrupt mode on the sub-ma-

chine will be cancelled.

❖ Copier / Document Server Auto Reset Timer

• Settings made on the main and sub-machines do not affect the connect

copy.

System Settings on Main and Sub-machines

❖ Facsimile Auto Reset Timer (facsimile)

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Printer Auto Reset Timer

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Scanner Auto Reset Timer

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Set Date

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

❖ Set Time

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

❖ Auto Logout Timer

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Weekly Timer Code

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Weekly Timer: Monday - Sunday

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

• In Connect Copy mode, Weekly timer settings on the sub-machine will be

disabled.

Administrator Tools

How the defaults in the Administrator Tools of copying of the main and sub-ma-

chines are used in connect copy will be explained.

❖ Address Book Management

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Address Book: Program / Change / Delete Group

• Settings made on the main and sub-machines do not affect the connect

copy.

System Settings

❖ Address Book: Change Order

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Print Address Book: Destination List

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Address Book: Edit Title

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Address Book: Switch Title

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Back Up / Restore Address Book

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Display / Print Counter

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Display / Clear / Print Counter per User

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ User Authentication Management

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ Enhanced Authentication Management

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ Administrator Authentication Management

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ Program / Change Administrator

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

System Settings on Main and Sub-machines

❖ Key Counter Management

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Extended Security

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Auto Delete File in Document Server

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ Delete All Files in Document Server

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ Program / Change / Delete LDAP Server

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ LDAP Search

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ AOF (Always On)

• Settings made on the main and sub-machines do not affect the connect

copy.

• During Connect Copy, neither machine is turned off automatically. The

power will be turned off only when you exit from Connect Copy mode.

❖ Firmware Version

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Network Security Level

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Auto Erase Memory Setting

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Erase All Memory

• Settings made on the main and sub-machines do not affect the connect

copy.

System Settings

❖ Delete All Logs

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

❖ Transfer Log Setting

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

❖ Data Security for Copying

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ Print Backup: Delete All Files

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Print Backup: Compression

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Print Backup: Default Format

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Print Backup: Default Resolution

• Settings made on the main and sub-machines do not affect the connect

copy.

3. Copier/Document Server

Features

This chapter describes user tools in the Copier/Document Server Features

menu. For details on how to access Copier/Document Server Features, see “Ac-

cessing User Tools”.

General Features

This section describes the user tools in the General Features menu under Copi-

er/Document Server Features.

Default settings are shown in bold type.

❖ Auto Image Density Priority

You can set whether Auto Image Density is “On” or “Off” when the machine

is turned on, reset, or modes are cleared.

• Text

The default setting is On.

• Text / Photo

The default setting is On.

• Photo

The default setting is Off.

• Pale

The default setting is On.

• Generation Copy

The default setting is On.

❖ Copy Quality

You can adjust the copy quality level for each original type.

• Text

The default setting is Normal.

• Text / Photo

The default setting is Normal.

• Photo

The default setting is Printed Photo.

• Pale

The default setting is Normal.

• Generation Copy

The default setting is Normal.

Copier/Document Server Features

❖ Image Density

You can adjust the image density level for each original type.

• Text

The default setting is Normal.

• Text / Photo

The default setting is Normal.

• Photo

The default setting is Normal.

• Pale

The default setting is Normal.

• Generation Copy

The default setting is Normal.

❖ Original Orientation in Duplex Mode

You can set the original orientation when making two-sided copies.

The default setting is Top to Top.

❖ Copy Orientation in Duplex Mode

You can set the copy orientation when making two-sided copies.

The default setting is Top to Top.

❖ Max. Copy Quantity

The maximum copy quantity can be set between 1 and 999.

The default setting is 999 sheet(s).

❖ Auto Tray Switching

If you load paper of the same size in two or more trays, the machine automat-

ically shifts to the other when the first tray runs out of paper (when Apply

Auto Paper Select is selected.) This function is called “Auto Tray Switching”.

This setting specifies whether to use Auto Tray Switching or not.

• With Image Rotation

Use to copy when using the Auto Tray Switching function.

• Without Image Rotation

Only copies with Auto Tray Switching if you load paper of the same size

and in the same orientation in two or more trays. If the paper is not the

same size or in the same orientation, copying is interrupted and the mes-

sage “Load paper.” is displayed.

• Off

When a paper tray runs out of paper, copying is interrupted and the mes-

sage “Load paper.” is displayed.

The default setting is With Image Rotation.

❖ Paper Display

You can choose to have the available paper trays and sizes shown on the ini-

tial display.

The default setting is Display.

General Features

❖ Original Type Display

You can have the original types shown on the initial display.

The default setting is Display.

❖ Tone: Original Remains

The beeper (key tone) sounds if you forget to remove originals after copying.

The default setting is On.

If Panel Key Sound of User Tools (System Settings) is [Off] the beeper does not

sound irrespective of the Tone: Original remains setting.

❖ Job End Call

You can choose whether or not the beeper sounds when copying is complete.

If Panel Key Sound of User Tools (System Settings) settings is [On], the ma-

chine beeps to notify you that it did not complete a job for reasons such as

copying was interrupted, the paper tray ran out of paper, or a paper jam oc-

curred.

The default setting is On.

❖ Connect Copy Key Display

You can specify whether or not to display the key for Connect Copy.

The default setting is On.

❖ Switch Original Counter Display

You can select the original counter display.

The default setting is Original Sheet Counter.

❖ Customize Function: Copier

You can assign up to six frequently-used functions to Copy Function keys.

The default setting for “Customize Function: Copier 1” is 1 sided→2 sid-

ed:TtoT.

The default setting for “Customize Function: Copier 2” is 2 sided→2 sided.

The default setting for “Customize Function: Copier 3” is 1 sided

→

Comb 2 orig

The default setting for “Customize Function: Copier 4” is 1 sided

→

Comb 4 orig

The default setting for “Customize Function: Copier 5” is Create Margin.

The default setting for “Customize Function: Copier 6” has not been set.

Copier/Document Server Features

❖ Customize Function: Document Server Storage

You can assign up to six frequently-used functions to Document Server Stor-

age keys.

The default setting for “Customize Function: Document Server Storage 1” is

2 Sided Orig. Top to Top.

The default setting for “Customize Function: Document Server Storage 2” is

1 sided→Comb 2 orig.

The default setting for “Customize Function: Document Server Storage 3” is

1 sided→Comb 4 orig.

The default setting for “Customize Function: Document Server Storage 4” is

1 sided→Comb 8 orig.

The default setting for “Customize Function: Document Server Storage 5” is

Create Margin.

The default setting for “Customize Function: Document Server Storage 6” has

not been set.

General Features

❖ Customize Function: Document Server Print

You can assign up to six frequently-used functions to Document Server Print

keys.

The default setting for “Customize Function: Document Server Print 1” is Du-

plex Print Top to Top.

The default setting for “Customize Function: Document Server Print 2” is Du-

plex Print Top to Bottom.

The default setting for “Customize Function: Document Server Print 3” is

Booklet.

The default setting for “Customize Function: Document Server Print 4” is

Magazine.

The default setting for “Customize Function: Document Server Print 5” has

not been set.

The default setting for “Customize Function: Document Server Print 6” has

not been set.

Reference

p.3 “Accessing User Tools”

“Selecting the Original Type Setting”, Copy/ Document Server Reference

“Adjusting Copy Image Density”, Copy/ Document Server Reference

“Selecting Copy Paper”, Copy/ Document Server Reference

Copier/Document Server Features

Reproduction Ratio

This section describes the user tools in the Reproduction Ratio menu under Cop-

ier/Document Server Features.

Default settings are shown in bold type.

❖ Shortcut R / E

You can register up to three frequently used Reduce/Enlarge ratios other

than the fixed Reduce/Enlarge ratio and have them shown on the initial dis-

play. You can also change registered Reduce/ Enlarge ratios.

The default setting for “F1” is 71% (Metric version) / 73% (Inch version).

The default setting for “F2” is 141% (Metric version) / 155% (Inch version).

The default setting for “F3” is 93%.

❖ R / E Ratio

You can specify the enlargement and reduction ratios that appear if [Reduce/

Enlarge] is pressed on the copier screen.

• Metric version

• 25%

• A3 → A5, B4 → B6 (50%)

• A3 → A5, A4 → B6 (61%)

• A3 → A4, B4 → B5 (71%)

• B4 → A4, B5 → A5 (82%)

• A3 → B4, A4 → B5 (87%)

• 93%

• B4 → A3, B5 → A4 (115%)

• A4 → B4, A5 → B5 (122%)

• A4 → A3, B5 → B4 (141%)

• A5 → A3, B6 → B4 (200%)

• 400%

• User R / E Ratio (25-400%)

Reproduction Ratio

• Inch version

• 25%

• 11"×17" → 5¹/₂"×8¹/₂" (50%)

• 11"×17" → 8¹/₂"×11" (65%)

• 11"×15" → 8¹/₂"×11" (73%)

• 8¹/₂"×14" → 8¹/₂"×11" (78%)

• 8¹/₂"×13" → 8¹/₂"×11" (85%)

• 93%

• 8¹/₂"×14” → 11"×17" (121%)

• 8¹/₂"×11" → 11"×17" (129%)

• 5¹/₂"×8¹/₂" → 8¹/₂"×14" (155%)

• 5¹/₂"×8¹/₂” → 11"×17" (200%)

• 400%

• User R / E Ratio (25-400%)

❖ R / E Ratio Priority

You can set the ratio with priority when [Reduce/ Enlarge] is pressed.

The default setting is 71% (Metric version) / 73% (Inch version).

❖ Ratio for Create Margin

You can set a Reduce/Enlarge ratio when registering Create Margin in a

shortcut key.

Enter a ratio using number keys (in the range of 90 to 99%).

The default setting is 93%.

Reference

p.3 “Accessing User Tools”

Copier/Document Server Features

Edit

This section describes the user tools in the Edit menu under Copier/Document

Server Features.

Default settings are shown in bold type.

Enter the width of the binding margin with the number keys as follows:

• Metric version: 0–30 mm (in increments of 1 mm)

• Inch version: 0"-1.2" (in increments of 0.1 inch)

Enter the width of the erased margin with the number keys as follows:

• Metric version: 2–99 mm (in increments of 1 mm)

• Inch version: 0.1"-3.9" (in increments of 0.1 inch)

An image of approximately 1.5 mm (0.06”) will not be displayed as the width of

the separation line, when specifying solid or broken lines.

❖ Front Margin: Left / Right

You can specify left and right margins on the front side of copies in Margin

Adjustment mode.

The default setting is Left, 5 mm (Metric version) / Left, 0.2" (Inch version).

❖ Back Margin: Left / Right

You can specify left and right margins on the back side of copies in Margin

Adjustment mode.

The default setting is Right, 5 mm (Metric version) / Right, 0.2" (Inch ver-

sion).

❖ Front Margin: Top / Bottom

You can specify top and bottom margins on the front side of copies in Margin

Adjustment mode.

The default setting is T / B: 0 mm (Metric version) / T / B: 0.0" (Inch version).

❖ Back Margin: Top / Bottom

You can specify top and bottom margins on the back side of copies in Margin

Adjustment mode.

The default setting is T / B: 0 mm (Metric version) / T / B: 0.0" (Inch version).

❖ 1 Sided→2 Sided Auto Margin: TtoT

In 1 sided to 2 sided Duplex mode, you can specify the margins on the back

side.

The margin is set to the same value of “Back Margin: Left / Right”.

The default setting is Right, 5 mm (Metric version) / Right, 0.2" (Inch ver-

sion).

❖ 1 Sided→2 Sided Auto Margin: TtoB

In 1 sided to 2 sided Duplex mode, you can specify the margins on the back

side.

The value set for “Back Margin: Top / Bottom” is used.

The default setting is T / B: 0 mm (Metric version) / T / B: 0.0" (Inch version).

Edit

❖ Erase Border Width

You can specify the width of the erased border margins with this function.

The default setting is 10 mm (Metric version) / 0.4" (Inch version).

❖ Erase Original Shadow in Combine

In Combine mode, you can specify whether to erase a 3 mm, 0.1" boundary

margin around all four edges of each original.

The default setting is On.

❖ Erase Center Width

You can specify the width of the erased center margins with this function.

The default setting is 10 mm (Metric version) / 0.4" (Inch version).

❖ Front Cover Copy in Combine

You can make a combined copy on the front cover sheet when you select

Front Cover mode.

GCST019E

The default setting is Combine.

❖ Copy Order in Combine

You can set the copy order in Combine mode to Left to Right or Top to Bot-

tom.

GCAH090E

The default setting is From Left to Right.

❖ Orientation: Booklet, Magazine

You can select the orientation of copies to open when using Booklet or Mag-

azine mode.

The default setting is Open to Left.

❖ Copy on Designating Page in Combine

You can specify whether to make a combined copy on the inserted slip sheets

in Desig./Chapter mode.

The default setting is Combine.

Copier/Document Server Features

❖ Image Repeat Separation Line

You can select a separation line using the Image Repeat function from: None,

Solid, Broken A, Broken B, or Crop Marks.

• None

• Solid

• Broken A

• Broken B

• Crop Marks

The default setting is None.

❖ Double Copies Separation Line

You can select a separation line using the Double Copies function from: None,

Solid, Broken A, Broken B, or Crop Marks.

• None

• Solid

• Broken A

Edit

• Broken B

• Crop Marks

The default setting is None.

❖ Separation Line in Combine

You can select a separation line using the Combine function from: None, Sol-

id, Broken A, Broken B, or Crop Marks.

• None

• Solid

• Broken A

• Broken B

• Crop Marks

The default setting is None.

❖ Copy Back Cover

When copying the back cover, you can specify whether to have the back cover

outside (outside page) or inside (inside page).

The default setting is Outside .

Reference

p.3 “Accessing User Tools”

“Booklet/Magazine”, Copy/ Document Server Reference

Copier/Document Server Features

Stamp

This section describes the user tools in the Stamp menu under Copier/Docu-

ment Server Features.

Reference

p.3 “Accessing User Tools”

Background Numbering

This section describes the user tools in the Background Numbering menu under

Stamp.

Default settings are shown in bold type.

❖ Size

You can set the size of the numbers.

The default setting is Normal.

❖ Density

You can set the density of the numbers.

The default setting is Normal.

Preset Stamp

This section describes the user tools in the Preset Stamp menu under Stamp.

Default settings are shown in bold type.

❖ Stamp Language

You can select the language of the message printed in Stamp mode.

The default setting is English.

❖ Stamp Priority

You can select the stamp type given priority when [Preset Stamp] is pressed.

The default setting is Copy.

❖ Stamp Format

You can specify how each of stamp is printed.

• Stamp Position

You can specify where to print the stamp.

The default setting is Top Right.

Stamp

• Stamp Position

You can adjust the position of the stamp within the available range as

shown below.

Metric version:

• “Top Left”…T/B: 4-144mm, L/R: 4-144mm

• “Top Center”…T/B: 4-144mm, L/R: 72-72mm

• “Top Right”…T/B: 4-144mm, L/R: 4-144mm

• “Center Left”…T/B: 72-72mm, L/R: 4-144mm

• “Center”…T/B: 72-72mm, L/R: 72-72mm

• “Center Right”…T/B: 72-72mm, L/R: 4-144mm

• “Bottom Left”…T/B: 4-144mm, L/R: 4-144mm

• “Bottom Center”…T/B: 4-144mm, L/R: 72-72mm

• “Bottom Right”…T/B: 4-144mm, L/R: 4-144mm

Inch version:

• “Top Left”…T/B: 0.1"-5.7", L/R: 0.1"-5.7"

• “Top Center”…T/B: 0.1"-5.7", L/R: 2.8"-2.8"

• “Top Right”…T/B: 0.1"-5.7", L/R: 0.1"-5.7"

• “Center Left”…T/B: 2.8"-2.8", L/R: 0.1"-5.7"

• “Center”…T/B: 2.8"-2.8", L/R: 2.8"-2.8"

• “Center Right”…T/B: 2.8"-2.8", L/R: 0.1"-5.7"

• “Bottom Left”…T/B: 0.1"-5.7", L/R: 0.1"-5.7"

• “Bottom Center”…T/B: 0.1"-5.7", L/R: 2.8"-2.8"

• “Bottom Right”…T/B: 0.1"-5.7", L/R: 0.1"-5.7"

• Size

You can set the size of the stamp.

The default setting is 1 X.

• Density

You can set the pattern used to print the stamp.

• Normal

The stamp is printed on the image. You cannot check which parts will

overlap.

• Lighter

The image can be seen through the stamp.

• Lightest

The image appears even clearer than in the Lighter setting.

The default setting is Normal.

• Page to Stamp

You can have the stamp printed on the first page or all pages.

The default setting is All Pages.

Reference

“Preset Stamp”, Copy/ Document Server Reference

Copier/Document Server Features

User Stamp

This section describes the user tools in the User Stamp menu under Stamp.

Default settings are shown in bold type.

❖ Program / Delete Stamp

You can register, change, or delete these designs as user stamps.

You can register up to four custom stamps with your favourite designs.

❖ Stamp Format: 1, Stamp Format: 2, Stamp Format: 3, Stamp Format: 4

You can specify how each of registered User Stamps 1 to 4 is printed.

• Stamp Position

You can specify where to print the User Stamp.

The default setting is Top Right.

• Stamp Position

You can adjust the position of the User Stamp within the available range

as shown below.

Metric version:

• “Top Left”…T/B: 4-144mm, L/R: 4-144mm

• “Top Center”…T/B: 4-144mm, L/R: 72-72mm

• “Top Right”…T/B: 4-144mm, L/R: 4-144mm

• “Center Left”…T/B: 72-72mm, L/R: 4-144mm

• “Center”…T/B: 72-72mm, L/R: 72-72mm

• “Center Right”…T/B: 72-72mm, L/R: 4-144mm

• “Bottom Left”…T/B: 4-144mm, L/R: 4-144mm

• “Bottom Center”…T/B: 4-144mm, L/R: 72-72mm

• “Bottom Right”…T/B: 4-144mm, L/R: 4-144mm

Inch version:

• “Top Left”…T/B: 0.1"-5.7", L/R: 0.1"-5.7"

• “Top Center”…T/B: 0.1"-5.7", L/R: 2.8"-2.8"

• “Top Right”…T/B: 0.1"-5.7", L/R: 0.1"-5.7"

• “Center Left”…T/B: 2.8"-2.8", L/R: 0.1"-5.7"

• “Center”…T/B: 2.8"-2.8", L/R: 2.8"-2.8"

• “Center Right”…T/B: 2.8"-2.8", L/R: 0.1"-5.7"

• “Bottom Left”…T/B: 0.1"-5.7", L/R: 0.1"-5.7"

• “Bottom Center”…T/B: 0.1"-5.7", L/R: 2.8"-2.8"

• “Bottom Right”…T/B: 0.1"-5.7", L/R: 0.1"-5.7"

• Page to Stamp

Sets whether to print the stamp on all pages or only the first page.

The default setting is All Pages.

Stamp

Reference

“User Stamp”, Copy/ Document Server Reference

Date Stamp

This section describes the user tools in the Date Stamp menu under Stamp.

Default settings are shown in bold type.

❖ Format

You can select the date format for Date Stamp mode.

The default setting is DD / MM / YYYY (Metric version) / MM / DD / YYYY

(Inch version).

❖ Font

You can select the Date Stamp font.

The default setting is Font 1.

❖ Size

You can set the Date Stamp size.

The default setting is Auto.

❖ Superimpose

You can have the Date Stamp printed in white when it overlaps black parts of

the image.

The default setting is Off.

❖ Stamp Setting

You can specify how Date Stamp is printed.

• Stamp Position

You can specify where to print the Date Stamp.

The default setting is Top Left.

• Stamp Position

You can adjust the position of the Date Stamp within the available range

as shown below.

Metric version:

• “Top Left”…T/B: 4-144mm, L/R: 4-144mm

• “Top Center”…T/B: 4-144mm, L/R: 72-72mm

• “Top Right”…T/B: 4-144mm, L/R: 4-144mm

• “Bottom Left”…T/B: 4-144mm, L/R: 4-144mm

• “Bottom Center”…T/B: 4-144mm, L/R: 72-72mm

• “Bottom Right”…T/B: 4-144mm, L/R: 4-144mm

Copier/Document Server Features

Inch version:

• “Top Left”…T/B: 0.1"-5.7", L/R: 0.1"-5.7"

• “Top Center”…T/B: 0.1"-5.7", L/R: 2.8"-2.8"

• “Top Right”…T/B: 0.1"-5.7", L/R: 0.1"-5.7"

• “Bottom Left”…T/B: 0.1"-5.7", L/R: 0.1"-5.7"

• “Bottom Center”…T/B: 0.1"-5.7", L/R: 2.8"-2.8"

• “Bottom Right”…T/B: 0.1"-5.7", L/R: 0.1"-5.7"

• Page to Stamp

Sets whether to print the stamp on all pages or only the first page.

The default setting is All Pages.

Page Numbering

This section describes the user tools in the Page Numbering menu under Stamp.

Default settings are shown in bold type.

❖ Stamp Format

You can select the page number format given priority when [Page Numbering]

is pressed.

The default setting is P1,P2....

❖ Font

You can select the page number printed in Page Numbering mode.

The default setting is Font 1.

❖ Size

You can set the size of the stamp printed in Page Numbering mode.

The default setting is Auto.

❖ Duplex Back Page Stamping Position

You can set the position of the duplex back page number printed in Duplex

mode.

The default setting is Opposite Position.

❖ Page Numbering in Combine

You can set page numbering when using the Combine function and the Page

Numbering function together.

The default setting is Per Original.

❖ Stamp on Designating Slip Sheet

You can select to print the page number onto slip sheets when using the Des-

ignate function set to [Copy] and the Page Numbering function together.

The default setting is Off.

100

Stamp

❖ Stamp Position

You can specify how each of stamp is printed.

• Stamp Position

You can specify where to print the stamp.

For the patterns of “P1, P2, ---”, “1/5, 2/5, ---”, “P.1, P.2, ---”, and “1, 2, ---

”, the machine is shipped from the factory with this position set to “Top

right”. For the patterns of “-1-, -2-, ---” and “1-1, 1-2, ---”, the machine has

this position set to “Bottom center”.

The setting range is as follows:

• Stamp Position

You can adjust the position of the stamp within the available range as

shown below.

Metric version:

• “Top Left”…T/B: 4-144mm, L/R: 4-144mm

• “Top Center”…T/B: 4-144mm, L/R: 72-72mm

• “Top Right”…T/B: 4-144mm, L/R: 4-144mm

• “Bottom Left”…T/B: 4-144mm, L/R: 4-144mm

• “Bottom Center”…T/B: 4-144mm, L/R: 72-72mm

• “Bottom Right”…T/B: 4-144mm, L/R: 4-144mm

Inch version:

• “Top Left”…T/B: 0.1"-5.7", L/R: 0.1"-5.7"

• “Top Center”…T/B: 0.1"-5.7", L/R: 2.8"-2.8"

• “Top Right”…T/B: 0.1"-5.7", L/R: 0.1"-5.7"

• “Bottom Left”…T/B: 0.1"-5.7", L/R: 0.1"-5.7"

• “Bottom Center”…T/B: 0.1"-5.7", L/R: 2.8"-2.8"

• “Bottom Right”…T/B: 0.1"-5.7", L/R: 0.1"-5.7"

❖ Superimpose

You can have page numbers printed in white when they overlap black parts

of the image.

The default setting is Off.

❖ Page Numbering Initial Letter

Switch the page print language.

The default setting is P1,P2.../P.1,P.2....

101

Copier/Document Server Features

Stamp Text

This section describes the user tools in the Stamp Text menu under Stamp.

Default settings are shown in bold type.

❖ Font

You can select the Stamp Text font.

The default setting is Font 1.

❖ Size

You can set the Stamp Text size.

The default setting is Auto.

❖ Superimpose

You can have the Stamp Text printed in white when it overlaps black parts of

the image.

The default setting is Off.

❖ Stamp Setting

You can specify how Stamp Text is printed.

• Stamp Position

You can specify where to print the Stamp Text.

The default setting is Top Right.

• Stamp Position

You can adjust the position of the Stamp Text within the available range as

shown below.

Metric version:

• “Top Left”…T/B: 4-144mm, L/R: 4-144mm

• “Top Center”…T/B: 4-144mm, L/R: 72-72mm

• “Top Right”…T/B: 4-144mm, L/R: 4-144mm

• “Bottom Left”…T/B: 4-144mm, L/R: 4-144mm

• “Bottom Center”…T/B: 4-144mm, L/R: 72-72mm

• “Bottom Right”…T/B: 4-144mm, L/R: 4-144mm

Inch version:

• “Top Left”…T/B: 0.1"-5.7", L/R: 0.1"-5.7"

• “Top Center”…T/B: 0.1"-5.7", L/R: 2.8"-2.8"

• “Top Right”…T/B: 0.1"-5.7", L/R: 0.1"-5.7"

• “Bottom Left”…T/B: 0.1"-5.7", L/R: 0.1"-5.7"

• “Bottom Center”…T/B: 0.1"-5.7", L/R: 2.8"-2.8"

• “Bottom Right”…T/B: 0.1"-5.7", L/R: 0.1"-5.7"

• Page to Stamp

Sets whether to print the stamp on all pages or only the first page.

The default setting is All Pages.

102

Input/Output

This section describes the user tools in the Input/Output menu under Copi-

er/Document Server Features.

Default settings are shown in bold type.

❖ Switch to Batch

You can select to have Batch mode or SADF mode displayed when you press

the [Special Original] key.

The default setting is Batch.

❖ SADF Auto Reset

In SADF mode, an original must be set within a specified time after the pre-

vious original has been fed.

You can adjust this time from 3 to 99 seconds in increments of 1 second.

The default setting is 5 second(s).

❖ Rotate Sort: Auto Paper Continue

Specify to continue copying when paper of the required orientation has run

out during rotate sort.

The default setting is Off.

• On

Copying continues using copy paper of a different orientation. The copy

job will finish even if you have left the machine.

• Off

When paper of the required orientation runs out, the machine stops copy-

ing and prompts you to supply copy paper. After you have loaded paper,

the machine will continue copying.

❖ Copy Eject Face Method in Glass Mode

You can specify the way in which copies are delivered when copying an orig-

inal placed on the exposure glass.

The default setting is Face Up.

❖ Copy Eject Face Method in Bypass Mode

You can specify the way in which copies are delivered when copying in By-

pass mode.

The default setting is Face Up.

103

Copier/Document Server Features

❖ Memory Full Auto Scan Restart

When memory becomes full while scanning originals, the machine can make

copies of scanned originals first, and then automatically proceed scanning re-

maining originals.

The default setting is Off.

• On

You can leave the machine unattended to make copies, but sorted pages

will not be sequential.

• Off

When memory becomes full, the machine stops operation allowing you to

remove the copy pages delivered on the output tray.

❖ Letterhead Setting

If you select [Yes] in this function, the machine rotates the image correctly.

The default setting is No.

Orientation-fixed (top to bottom) or two-sided paper might not be printed

correctly depending on how the originals and paper are placed.

❖ Staple Position

Specify which Top 2 staples or Bottom shown on the initial display with pri-

ority.

The optional 3,000Sheet Finisher, or Booklet Finisher is required to use this

function.

The default setting for “Staple Position 1” is Top 1.

The default setting for “Staple Position 2” is Center.

The default setting for “Staple Position 3” is Left 2.

The default setting for “Staple Position 4” is Top 2.

❖ Punch Type

Specify which punch type (2 holes or 3 holes) has priority to be shown on the

initial display.

The optional 3,000Sheet Finisher, or Booklet Finisher is required to use this

function.

The default setting for “Punch Type 1” is 2 Holes Left.

The default setting for “Punch Type 2” is 2 Holes Top.

❖ Simplified Screen: Finishing Types

You can select which key is displayed with higher priority for “Finishing

Types” on the Simplified Screen.

The default setting for “Simplified Screen: Finishing Types 1” has not been set.

The default setting for “Simplified Screen: Finishing Types 2” has not been set.

The default setting for “Simplified Screen: Finishing Types 3” has not been set.

Reference

“Orientation-Fixed Paper or Two-Sided Paper”, Troubleshooting

“Batch mode”, Copy/ Document Server Reference

“Sort”, Copy/ Document Server Reference

104

Settings for the Document Server

This section describes the user tool settings for the Document Server.

For details, see “System Settings”, and “Copier/Document Server Features”.

❖ Copier / Document Server Features

Heading

items

Default

General Features

Customize Function: Document Server Storage 2 Sided Orig. Top

to Top

General Features

Customize Function: Document Server Storage 1 sided

→

Comb 2 orig

Comb 4 orig

Comb 8 orig

Customize Function: Document Server Storage Create Margin

Customize Function: Document Server Storage Off

Customize Function: Document Server Print

Duplex Print Top

to Top

General Features

Customize Function: Document Server Print

Duplex Print Top

to Bottom

General Features

Customize Function: Document Server Print

Booklet

Magazine

Off

❖ System Settings

Heading

Item

Default

General Features

Warm-up Beeper

Copy Count Display

Output: Document Server

Copy Tray

Tray 1

Off

Tray Paper Settings Paper Tray Priority: Copier

Tray Paper Settings Front Cover Sheet Tray

Tray Paper Settings Back Cover Sheet Tray

Tray Paper Settings Slip Sheet Tray

Off

Tray Paper Settings Designation Sheet 1 Tray, Designation Sheet 2 Tray Off

Timer Settings

Copier / Document Server Auto Reset Timer

60 second(s)

Administrator Tools Auto Delete File in Document Server

Administrator Tools Delete All Files in Document Server

3 day(s)

Reference

p.3 “Accessing User Tools”

105

Copier/Document Server Features

Copier/Document Server Features on

Main and Sub-machines

This section describes the Copier/Document Server Features on the two ma-

chines during Connect Copy.

While connect copy is under way, the {User Tools/Counter} keys of the sub-ma-

chines remain disabled. If it is desired to change the defaults, press [Connect

Copy] that appears in reverse video on the control screen of the main machine,

and then, clear the connect copy before making changes.

General Features

How the defaults in the General Features of copying of the main and sub-ma-

chines are used in connect copy will be explained.

❖ Auto Image Density Priority

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ Copy Quality

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ Image Density

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ Original Orientation in Duplex Mode

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ Copy Orientation in Duplex Mode

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ Max. Copy Quantity

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ Auto Tray Switching

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

106

Copier/Document Server Features on Main and Sub-machines

❖ Paper Display

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ Original Type Display

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ Tone: Original Remains

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ Job End Call

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

• When [On] is selected, only the main machine beeper sounds.

❖ Connect Copy Key Display

• The main machine applies the setting that has been made on it. Sub-ma-

chines also apply their own respective settings.

❖ Switch Original Counter Display

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ Customize Function: Copier

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ Customize Function: Document Server Storage

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ Customize Function: Document Server Print

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

107

Copier/Document Server Features

Reproduction Ratio

How the defaults in the Reproduction Ratio of copying of the main and sub-ma-

chines are used in connect copy will be explained.

❖ Shortcut R / E

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ R / E Ratio

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ R / E Ratio Priority

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ Ratio for Create Margin

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

Edit

How the defaults in the Edit of copying of the main and sub-machines are used

in connect copy will be explained.

❖ Front Margin: Left / Right

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

• Settings made on the main machine are applied.

❖ Back Margin: Left / Right

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

• Settings made on the main machine are applied.

❖ Front Margin: Top / Bottom

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

• Settings made on the main machine are applied.

108

Copier/Document Server Features on Main and Sub-machines

❖ Back Margin: Top / Bottom

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

• Settings made on the main machine are applied.

❖ 1 Sided→2 Sided Auto Margin: TtoT

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

• Settings made on the main machine are applied.

❖ 1 Sided→2 Sided Auto Margin: TtoB

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

• Settings made on the main machine are applied.

❖ Erase Border Width

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

• Settings made on the main machine are applied.

❖ Erase Original Shadow in Combine

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Erase Center Width

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Front Cover Copy in Combine

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Copy Order in Combine

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

109

Copier/Document Server Features

❖ Orientation: Booklet, Magazine

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Copy on Designating Page in Combine

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Image Repeat Separation Line

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Double Copies Separation Line

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Separation Line in Combine

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Copy Back Cover

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

• Settings made on the main machine are applied.

110

Copier/Document Server Features on Main and Sub-machines

Stamp

How the defaults in the Stamp of copying of the main and sub-machines are

used in connect copy will be explained.

Background Numbering

❖ Size

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Density

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

Preset Stamp

❖ Stamp Language

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Stamp Priority

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Stamp Format

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

User Stamp

❖ Program / Delete Stamp

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Stamp Format: 1, Stamp Format: 2, Stamp Format: 3, Stamp Format: 4

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

111

Copier/Document Server Features

Date Stamp

❖ Format

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Font

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Size

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Superimpose

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Stamp Setting

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

Page Numbering

❖ Stamp Format

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Font

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Size

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

112

Copier/Document Server Features on Main and Sub-machines

❖ Duplex Back Page Stamping Position

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Page Numbering in Combine

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Stamp on Designating Slip Sheet

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Stamp Position

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Superimpose

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Page Numbering Initial Letter

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

Stamp Text

❖ Font

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Size

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Superimpose

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

113

Copier/Document Server Features

❖ Stamp Setting

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

Input/Output

How the defaults in the Stamp of copying of the main and sub-machines are

used in connect copy will be explained.

❖ Switch to Batch

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ SADF Auto Reset

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

❖ Rotate Sort: Auto Paper Continue

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

• This function is effective when Auto Tray Switching in User Tools (System

Settings) is set to “On (Rotate)”.

❖ Copy Eject Face Method in Glass Mode

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Copy Eject Face Method in Bypass Mode

• Settings made on the main and sub-machines do not affect the connect

copy.

❖ Memory Full Auto Scan Restart

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Letterhead Setting

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Staple Position

• The main machine applies the setting that has been made on it. Sub-ma-

chine settings do not affect connect copy.

114

Copier/Document Server Features on Main and Sub-machines

❖ Punch Type

• The main machine applies the settings that have been made on it. Sub-ma-

chines also apply the settings made on the main machine, regardless of the

settings made on them.

❖ Simplified Screen: Finishing Types

• Settings made on the main and sub-machines do not affect the connect

copy.

• The connect copy function is not available from the simple display.

115

Copier/Document Server Features

116

4. Facsimile Features

This chapter describes user tools in the Facsimile Features menu. For details on

how to access Facsimile Features, see “Accessing User Tools”.

General Features

This section describes the user tools in the General Features menu under Facsim-

ile Features.

❖ Quick Operation Key (1-3)

Frequently used functions programmed as Quick Operation keys are shown

on the menu immediately after the power is turned on.

If [On] is selected, the Quick Operation keys can be programmed with the fol-

lowing items:

• On

• Manual E-mail RX

• Send Later

• Subject

• Text

• Recept. Notice

• E-mail TX Results

• BCC transmission

• Std. Message

• Fax Header Print

• Label Insertion

• Closed Network

• SUB Code TX

• SEP Code Reception

• Print Memory Lock

• TX File Status

• RX File Status

• Journal

• Print Stored RX File

• TX Status Report

• Forwarding

• Switch RX Mode

• Off

117

Facsimile Features

Up to three functions can be programmed to Quick Operation keys.

Functions that appear dimmed have already been set.

The default setting for Quick Operation key 1 has not been set.

The default setting for Quick Operation key 2 is TX File Status.

The default setting for Quick Operation key 3 is RX File Status.

❖ Switch Title

Select the title to be shown on the destination list.

The default setting is Title 1.

❖ Search Destination

Select a destination list to be used in “Search Destination”.

You can select from Address Book, or registered LDAP Server.

The default setting is Address Book.

❖ Communication Page Count

Checks the transmission and reception, and totals on the display.

• Transmissions:

Total number of transmitted pages

• Receptions:

Total number of received pages

A Press [Facsimile Features].

B Check that [General Features] is selected.

C Press [Communication Page Count].

D After checking the display, press [Exit].

E Press the {User Tools/Counter} key.

❖ Adjust Sound Volume

Adjust the sound volume during On Hook Mode and Immediate Transmis-

sion.

The default setting for sound volume is level 2.

❖ Box Setting

The following functions are for delivery and transfer of documents:

• Personal Box

• Information Box

• Transfer Box

For details about Box Setting, see “Box Settings”.

❖ Box Setting: Print List

You can print a list of the currently registered Personal Boxes, Information

Boxes, and Transfer Boxes.

❖ On Hook Mode Release Time

Use this function to specify a time to cancel On Hook mode after you transmit

using On Hook dialing.

The default setting is 3 minutes.

118

General Features

Reference

p.3 “Accessing User Tools”

p.168 “Box Settings”

“Adjusting the Volume”, Troubleshooting

“Sending at a Specific Time (Send Later)”, Facsimile Reference

“Fax Header Print”, Facsimile Reference

“Reading the Display”, Facsimile Reference

119

Facsimile Features

Scan Settings

This section describes the user tools in the Scan Settings menu under Facsimile

Features.

❖ Program / Change / Delete Scan Size

You can program, change, or cancel frequently used scan sizes.

For details about programming Scan Size, see “Program / Change / Delete

Scan Size”.

Reference

p.3 “Accessing User Tools”

p.137 “Program / Change / Delete Scan Size”

120

Send Settings

This section describes the user tools in the Send Settings menu under Facsimile

Features.

❖ Max. E-mail Size

When the other party has a limit on the size of e-mail messages that can be

received, or sending data heavy e-mail causes problems, you can make set-

tings to limit the size of sent e-mail. When this function is set to on, transmis-

sion of e-mail that exceeds the set size is aborted.

The default setting is Off.

When e-mail exceeds the maximum file size, an Error Report is output, and

the e-mail is deleted.

Even when e-mail does not exceed the size limit, it may be rejected if it does

not meet the requirements of the server settings.

A Press [Facsimile Features].

B Press [Send Settings].

C Press [Max. E-mail Size].

D Press [On].

E Enter the maximum e-mail size using the number keys.

Maximum e-mail size can be between 128 and 102,400 KB.

If you make a mistake, press [Clear] or the {Clear/Stop} key, and then enter

again.

F Press [OK].

121

Facsimile Features

❖ Program / Change / Delete Standard Message

Program standard messages to be printed at the top of the first page of the

original of the opposite party. It is useful for personalizing messages such as

sending greetings.

You can program three standard messages. You cannot change the “Confi-

dential”, “Urgent”, “Please phone.”, or “Copy to corres. section” messages.

The procedure is the same for both programming and changing.

A Press [Facsimile Features].

B Press [Send Settings].

C Press [Program / Change / Delete Standard Message].

D Check that [Program / Change] is selected.

To delete the registered message, press [Delete].

E Select the message you want to program or change.

To delete the registered message, select the message you want to delete,

and then press [Delete].

F Enter a new message.

For details about entering text, see “Entering Text”, About This Machine.

G Press [OK].

To cancel a registration, press [Cancel].

H Press [Exit].

I Press the {User Tools/Counter} key.

122

Send Settings

❖ Backup File TX Setting

You can specify whether or not to send to a selected folder the backup of a file

sent by Memory Transmission.

By setting [Backup File TX Setting] to [On] and selecting the destination folder,

you can automatically send to the selected folder the backup of a file sent by

Memory Transmission using the machine’s control panel, Web Image Moni-

tor, DeskTopBinder, or LAN-Fax.

Select the destination folder for the backup file from the address book.

The default setting is Off.

If you set [Backup File TX Setting] to [On] but the Backup File TX fails, the ma-

chine automatically prints a backup file TX communication failure report. For

details about the communication failure report, see “Communication failure

report”, Facsimile Reference.

Using the parameter settings (switch 04, bit 1), specify whether or not to print

a communication failure report.

The backup file format will be the same as that specified for files sent by Scan

to Folder. Using the parameter settings (switch: 21, bit: 3), select TIFF or PDF

as the format for sending a file. The format is factory-preset to TIFF.

Using the parameter settings, you can specify the redial interval (switch 35,

bits 0-7) and the maximum number of redials (switch 36, bits 0-7). The redial

interval is factory-preset to 15 minutes; the maximum number of redials, to

192.

Using the parameter settings, (switch 37, bit 0) you can specify whether to

stop sending a backup file if the destination folder becomes full while the ma-

chine is sending or waiting to send a fax or the backup file.

A Press [Facsimile Features].

B Press [Send Settings].

C Press [Backup File TX Setting].

D Press [On].

If there is a folder already programmed, a folder name is shown. If you

want to change the folder, press [Folder] and proceed to step

E Specify a folder for back up, and then press [OK].

The folder name is shown to the right of [Folder].

F Press [OK].

G Press the {User Tools/Counter} key.

Reference

p.3 “Accessing User Tools”

p.148 “Parameter Settings”

“Entering Text”, About This Machine

“Communication failure report”, Facsimile Reference

“Maximum Values”, Facsimile Reference

123

Facsimile Features

Reception Settings

This section describes the user tools in the Reception Settings menu under Fac-

simile Features.

❖ Switch Reception Mode

Specify the method for receiving fax documents.

The default setting is Auto Reception.

❖ Program Special Sender

By programming particular receivers as Special Sender in advance, you can

have Special Senders treated differently.

For details about how to program Special Sender, see “Special Senders to

Treat Differently”.

❖ Program Special Sender: Print List

You can print the Special Sender List.

A Press [Facsimile Features].

B Press [Reception Settings].

C Press [Program Special Sender: Print List].

D Press the {Start} key.

To cancel printing a list before pressing the {Start} key, press [Cancel] or the

{Clear/Stop} key.

E Press the {User Tools/Counter} key.

❖ Forwarding

Specify whether or not received fax documents are to be forwarded to a pro-

grammed receiver.

The default setting is Off.

❖ Reception File Setting

Selects whether received documents are saved on the hard disk to be printed

later or printed immediately without being saved.

The default setting is Print.

For details about Reception File Setting, see “Reception File Setting”.

124

Reception Settings

❖ Stored Reception File User Setting

The administrator can be specified for managing documents stored on the

machine after fax documents are received. To specify the administrator, enter

the administrator user code for managing documents using Web Image Mon-

itor or DeskTopBinder.

You must register the administrator's User Code to the destination list in ad-

vance.

This function is only available when [Store] is selected in “Reception File Set-

ting”.

It is recommended that you use a Web Image Monitor operating under the

same network environment as this machine. Otherwise, the Web browser

may not open and an error may occur.

The default setting is Off.

A Press [Facsimile Features].

B Press [Reception Settings].

C Press [Stored Reception File User Setting].

D If you want to use a user code, press [On].

E Press the Destination key of the user you wish to specify, and then press

[OK].

F Check the selected user, and then press [OK].

When a programmed user is deleted from the destination list, message

“Deleted from Address Book” is displayed. Enter the user again.

G Press the {User Tools/Counter} key.

If the programmed user code was deleted using the Address Book Manage-

ment function under System Settings, you cannot view received and saved

documents using a Web Image Monitor. Select [Off] in step

the user code.

or reprogram

125

Facsimile Features

❖ SMTP RX File Delivery Settings

This function is available on systems that allow routing of e-mail received via

SMTP.

The default setting is Off.

When an authorized e-mail address is set, e-mail received from addresses that

do not match the authorized address is discarded, and an error message is re-

turned to the SMTP server.

The authorized e-mail address is compared with the addresses of e-mail orig-

inators, as illustrated by the following examples.

• When the authorized e-mail address is set to “@aaa.abcd.com”:

[email protected] - accepted

[email protected] - not accepted

No Error Report is output even when e-mail is discarded.

A Press [On].

B Press [Change], and then enter the sending e-mail address to be authorized.

If you make a mistake, press [Backspace], and then enter again.

C Press [OK] twice.

❖ 2 Sided Print

Specify whether or not received fax documents are to be printed on both sides

of the paper.

The default setting is Off.

❖ Checkered Mark

Specify whether or not a checkered mark is to be printed on the first page of

received fax documents.

The default setting is On.

126

Reception Settings

❖ Center Mark

Specify whether or not a center mark is to be printed halfway down the left

side and at the top center of each page received.

The default setting is On.

❖ Print Reception Time

Specify whether or not the received date, time, and file number are printed at

the bottom of received fax documents.

The default setting is Off.

❖ Reception File Print Quantity

Specify the number of copies to be printed for each fax document received.

• 1 to 10 set(s)

The default setting is 1 set(s).

❖ Paper Tray

Use this function to print fax documents received from programmed senders

and fax documents from other senders, using different paper trays.

Display of tray names may differ depending on the options installed.

The default setting is Auto Select.

❖ Specify Tray for Lines

Specify a paper tray for each line (telephone, Internet Fax, IP-Fax).

The default setting is Off.

A Press [Facsimile Features].

B Press [Reception Settings], and then press [TNext].

C Press [Specify Tray for Lines].

D Press [On].

If you select [Off], the received fax is delivered to a default tray.

127

Facsimile Features

E Select the line type.

F Select a tray to deliver the received paper onto, and then press [OK].

If you want to specify another line type, repeat from step

❖ Folder Transfer Result Report

You can set whether the Folder Transfer Result Report is transmitted to the

specified e-mail address, when folders are programmed as the forwarding

destinations to which documents are sent from all senders or Special Senders.

You must first register the destination for the Folder Transfer Result Report

in the destination list. See “Registering a Fax Destination”.

Specify a group destination to transfer documents to multiple destinations. A

maximum of 500 parties can be specified in a group. See “Registering Names

to a Group”.

Even if the Folder Transfer Result Report is not successfully transmitted, the

report is not printed on this machine.

The default setting is E-mail.

A Press [Facsimile Features].

B Press [Reception Settings].

C Press [TNext].

D Press [Folder Transfer Result Report].

E To send the Folder Transfer Result Report, press [E-mail].

To not send the Folder Transfer Result Report, press [Do not E-mail], and

then press [OK].

F Press the Destination key of the e-mail address for notification, and then

press [OK].

G Check the selected destination, and then press [OK].

H Press the {User Tools/Counter} key.

128

Reception Settings

❖ Memory Lock Reception

When you switch Memory Lock on, received documents are stored in mem-

ory and not printed automatically. When a document is received in the Mem-

ory Lock mode, the Confidential File indicator blinks. To print this document,

enter the Memory Lock ID. A user without the ID cannot print the document.

This prevents unauthorized users from accessing the document. To use Mem-

ory Lock, program the Memory Lock ID, and then switch Memory Lock on.

To store incoming documents from Special Senders only in Memory Lock,

program each sender with “Special Senders to Treat Differently”.

This function is not available with Internet Fax.

The default setting is Off.

A Press [Facsimile Features].

B Press [Reception Settings], and then press [TNext].

C Press [TNext].

D Press [Memory Lock Reception].

E Select [On] or [Off], and then press [OK].

F Press the {User Tools/Counter} key.

Reference

p.3 “Accessing User Tools”

p.135 “Reception File Setting”

p.155 “Special Senders to Treat Differently”

p.222 “Registering a Fax Destination”

p.255 “Registering Names to a Group”

129

Facsimile Features

Initial Settings

This section describes the user tools in the Initial Settings menu under Facsimile

Features.

❖ Parameter Setting

User Parameters allow you to customize various settings to suit your needs.

For details about Parameter Setting, see “Parameter Settings”.

❖ Parameter Setting: Print List

You can print Parameter Setting list.

Print this list to see the current User Parameter settings. However, not all the

parameter settings are printed.

A Press [Facsimile Features].

B Press [Initial Settings].

C Press [Parameter Setting: Print List].

D Press the {Start} key.

To cancel printing a list before pressing the {Start} key, press [Cancel] or the

{Clear/Stop} key.

E Press the {User Tools/Counter} key.

❖ Program Closed Network Code

A Press [Facsimile Features].

B Press [Initial Settings].

C Press [Program Closed Network Code].

D Enter an ID using the number keys and [A] to [F], and then press [OK].

FFFF).

E Press the {User Tools/Counter} key.

130

Initial Settings

❖ Program Memory Lock ID

Program a Memory Lock ID to be entered before printing documents when

the Memory Lock function is activated.

A Press [Facsimile Features].

B Press [Initial Settings].

C Press [Program Memory Lock ID].

D Enter an ID using the number keys, and then press [OK].

A Memory Lock ID can be any four-digit number, except 0000.

If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing

[OK], and then try again.

E Press the {User Tools/Counter} key.

❖ Internet Fax Settings

You can select to display the Internet Fax icon or not. When you want to send

an Internet Fax, set On to display the icon.

The default setting is Off.

❖ Select Dial / Push Phone

Use this function to select a line type when the machine is connected to a G3

analog line.

Dial and Push lines are available for selection.

If the optional extra G3 interface unit is installed, settings for the extra G3

lines appear.

This function is not available in some regions.

A Press [Facsimile Features].

B Press [Initial Settings].

C Press [Select Dial / Push Phone].

D Press [Push Button Phone] or [Dial Phone (10PPS)] to select the line, and then

press [OK].

E Press the {User Tools/Counter} key.

131

Facsimile Features

❖ Program Fax Information

Program information to be shown on the display of the other machine and

printed as a report. The following information can be programmed.

• Fax Header

• Own Name

• Own Fax Number

For details about how to program Fax Information, see “Registering Fax In-

formation”.

❖ Enable H.323

Specify whether or not H.323 is used for IP-Fax transmission.

The default setting is Off.

❖ Enable SIP

Specify whether or not SIP is used for IP-Fax transmission.

The default setting is Off.

❖ H.323 Settings

Set the IPv4 address or host name, and alias telephone number of the gate-

keeper.

If you select [On] using the User Parameters, you can use the gatekeeper serv-

er. See “Parameter Settings” ( switch 34, bit 0).

You can use numbers, and symbols (“#” and “*”) for registration of the alias

telephone number in H.323 Settings. Make sure you enter these characters

correctly.

A Press [Facsimile Features].

B Press [Initial Settings].

C Press [H.323 Settings].

D Press [Change] for each property.

E Enter the IPv4 address or host name, and alias telephone number and

press [OK].

F Press [OK].

132

Initial Settings

❖ SIP Settings

Set the SIP server's IPv4 address or host name, and SIP user name.

If you select [On] using the User Parameters, you can use the SIP server. See

“Parameter Settings” ( switch 34, bit 1).

You can use alphanumeric symbols (lower and upper cases) and symbols (“;”,

“?”, “:”, “&”, “=”, “+”, “$”, “,”, “-”, “_”, “.”, “!”, “~”, “*”, “#”, “‘”, “(”, “)”, “%”,

“/”, and “@”) for registration of the SIP User Name in SIP Settings. Make sure

you enter these characters correctly.

Use numbers and periods (“.”) to enter the correct IPv4 addresses for the gate-

keeper, SIP server, and gateway. To obtain the correct IPv4 addresses, consult

the administrator.

A Press [Facsimile Features].

B Press [Initial Settings].

C Press [SIP Settings].

D Press [Change] for each property.

A proxy server relays call requests and responses.

A redirect server processes request destination inquiries.

A register server registers location information of user agents (which cor-

respond to telephones or facsimiles on public telephone lines) on an IP net-

work.

E Enter the IPv4 address or host name, and SIP user name, and then press

[OK].

F Specify whether to perform SIP digest authentication.

If you select [On], enter the password using up to 128 characters.

G Press [OK].

❖ Program / Change / Delete Gateway

• Program / Change

A Press [Facsimile Features].

B Press [Initial Settings].

C Press [Program / Change / Delete Gateway].

D Check that [Program / Change] is selected.

E Press a gateway to register.

When registering a new gateway, press [Not Programmed].

133

Facsimile Features

F Press [Change] for “Prefix”.

G Enter the Prefix using the number keys, and then press [OK].

To change the existing prefix, press [Clear], and then enter a new prefix.

For documents sent using a gateway to G3 Fax, prefixes can be used. If

the first several digits of IP-Fax number and the gateway- specific prefix

are identical, documents can be transmitted using the registered digits

of the gateway. For example, if both 03 and 04 have been registered as

gateway number while 0312345678 is also specified, documents can be

transmitted via a gateway for which 03 is used as a prefix.

When you wish to use the gateways regardless of the IP-Fax destination

numbers, register only the gateway addresses without registering the

prefix.

H Select a protocol.

I Press [Change] for Gateway Address.

J Enter the gateway address, and then press [OK].

K Press [OK].

• Delete

A Press [Facsimile Features].

B Press [Initial Settings].

C Press [Program / Change / Delete Gateway].

D Press [Delete], and then select a gateway to delete.

E Press [Delete] on the confirmation message.

If you do not want to delete the gateway you have selected, press [Do not

Delete].

F Press [Exit].

G Press the {User Tools/Counter} key.

Reference

p.3 “Accessing User Tools”

p.140 “Registering Fax Information”

p.148 “Parameter Settings”

p.158 “Memory Lock”

134

Reception File Setting

Specify whether received documents are to be saved on the hard disk or printed

immediately without being saved. You can print stored documents repeatedly

or download them as images to a computer using a Web Image Monitor or Desk-

TopBinder. If you select printing without saving, documents are printed each

time they are received.

If you have used System Settings to specify to have received faxes distributed to

the delivery server, the documents cannot be saved on the hard disk.

A Press [Facsimile Features].

B Press [Reception Settings].

C Press [Reception File Setting].

D Press [Print] or [Store], and then press [OK].

To cancel your selection, press [Cancel]. The display returns to that of step .

When [Store] is selected, you can select whether or not to send notice of recep-

tion to a specific e-mail address. To notify of reception, press [Notify Destina-

tion] and select an e-mail address from the Internet Fax destinations

programmed in the address book. Further, you can register a group destina-

tion. In such a case, a maximum of 500 destinations can be specified in a

group.

E Press the {User Tools/Counter} key.

135

Facsimile Features

Note

❒ You can use “Parameter Settings” (switch 10, bit 5) to select whether or not

to print stored received documents. See “Parameter Settings”.

❒ If [Store] is selected and a destination for notification is specified, notifica-

tion of document reception can be sent to the specified e-mail address.

❒ Documents saved on the hard disk are categorized as received and stored

documents.

❒ You cannot change to a different setting if received documents have been

stored on the hard disk. To change to different setting, print documents

stored on the hard disk if necessary, and then delete them.

❒ Received confidential documents are stored in memory. Use the Print Con-

fidential RX File function to print them.

❒ With [Store] selected, more memory space is used as the number of saved

documents increases. After memory space becomes insufficient, no more

documents are saved on the hard disk. When this happens, the machine

starts printing then overwriting old documents.

❒ You can store received documents up to a total of approximately 320 pages

or 2,240 pages of A4 size Standard <ITU-T#1Chart>.

❒ You cannot send received documents.

❒ You cannot manage stored documents from the Document Server display.

❒ It is recommended that you use Web Image Monitor running under the

same network environment as this machine. Otherwise, the Web browser

may not open and an error may occur.

Reference

p.148 “Parameter Settings”

“Printing/Deleting Received and Stored Documents (Print/Delete Stored

Reception File)”, Facsimile Reference

“Sending Stored Documents”, Facsimile Reference

Reception Report e-mail

When a received document is stored, this report is sent to the e-mail address set

as the destination for notification.

136

Program / Change / Delete Scan Size

Program frequently used scan sizes.

Important

❒ When programming or changing a scan size, it is recommended that you

make a record of the new size.

When you select a scan size to scan a custom size original, two custom sizes are

available (Program Size 1 and Program Size 2). Use these functions to program

a custom size in advance. The procedure is the same for programming and

changing.

You can program up to two sizes.

Specify a horizontal length from 128 to 1200 mm, or from 5.5 to 47 inches.

A Press [Facsimile Features].

B Press [Scan Settings].

C Press [Program / Change / Delete Scan Size].

D Select [Program Size 1] or [Program Size 2].

137

Facsimile Features

E Enter a horizontal size using the number keys.

Each time you press [mm] or [inch], the units switch between “mm” and

“inch”. If you enter a length and press [mm] or [inch], the length is converted

automatically according to the unit (fractions are rounded off). For example,

when you enter {2}, {2}, and {0} in millimeters and change to “inch”, the

length “8.7 inch” is shown on the display. If you press [mm] or [inch] again,

“221 mm” is displayed.

If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again.

To cancel a scan size, press [Cancel].

F Select a vertical size, and then press [OK].

The displayed vertical size differs depending on the selected unit. When [mm]

is selected, [Auto Detect], [210 mm (A4)], [257 mm (B4 JIS)], [297 mm (A3)], [216 mm

(8 1/2)], and [279 mm (11)] are shown. When [inch] is selected, [Auto Detect], [8.3

inch (A4)], [10.1 inch (B4 JIS)], [11.7 inch (A3)], [8.5 inch], and [11.0 inch] are shown.

To cancel a scan size, press [Cancel].

G Press [Exit].

H Press the {User Tools/Counter} key.

138

Program / Change / Delete Scan Size

Deleting a scan size

Delete programmed scan size.

A Press [Facsimile Features].

B Press [Scan Settings].

C Press [Program / Change / Delete Scan Size].

D Press [Delete], and then select [Program Size 1] or [Program Size 2].

E Press [Delete].

To cancel deleting, press [Do not Delete]. The display returns to that of step .

F Press [Exit].

G Press the {User Tools/Counter} key.

139

Facsimile Features

Registering Fax Information

This section describes Fax Information.

You can send information to the other party when transmitting or receiving a fax

document. This information is shown on the display of the other machine and

printed as a report. The following information can be sent.

Important

❒ You can confirm programmed settings from the User Parameter List. It is rec-

ommended that you print and keep the User Parameter List when you pro-

gram or change settings. See “Parameter Settings”.

❒ In the USA, the Fax Header must contain the telephone number of the line

your machine is connected to. It will be printed on the header of every page

you send. Required in the USA.

❖ Fax Header

The Fax Header is printed as the header of every fax you send. You should

include your name in the Fax Header.

You can program Fax Header1 or Fax Header2. When you send originals us-

ing the destination list, you can select which Fax Header is printed on the doc-

ument received by the other party.

You can register “Fax Header” using up to 32 alphanumeric characters and

symbols.

You can use characters, symbols, numbers, and spaces.

You can set whether or not to print a Fax Header using [Fax Header Print] under

Options . See “Fax Header Print”, Facsimile Reference.

❖ Own Name

The Own Name is sent to the other party when you send or receive a fax . This

name should include your name. The Own Name is shown on the display of

the other machine and printed in a report.

Own Name can be used only if the other machine is of the same manufacturer

and has the Own Name function.

You can register “Own Name” using up to 20 alphanumeric characters and

symbols.

❖ Own Fax Number

The sender's Own Fax Number is sent to the other party when sending a fax.

The received facsimile number is shown on the display of the other machine

and printed in a report.

This function is available regardless of the manufacturer of the other party's

machine.

You can register “Own Fax Number” using up to 20 numbers, space, and “+”

symbol.

Reference

p.148 “Parameter Settings”

“Fax Header Print”, Facsimile Reference

140

Registering Fax Information

A Press [Facsimile Features].

B Press [Initial Settings].

C Press [Program Fax Information].

D Select the Fax Information you want to register.

E Register the name and facsimile number.

F Press [Exit].

G Press the {User tools/Counter} key.

Registering a Fax Header

A Check that [Fax Header] is selected.

B Press [First Name] or [Second Name].

C Enter a fax header including your Own Name and Fax Number, and then

press [OK].

141

Facsimile Features

Registering an Own Name

A Press [Own Name].

B Press [Own Name].

C Enter your own name, and then press [OK].

Registering an Own Fax Number

A Press [Own Fax Number].

B Select line type to program.

The display differs depending on the optional units installed on the machine.

C Enter your own facsimile's number using the number keys, and then press

[OK].

To enter a + sign or a space, press [+] or [Space].

142

Registering Fax Information

Changing Fax Information

A Press [Facsimile Features].

B Press [Initial Settings].

C Press [Program Fax Information].

D Select the Fax Information you want to change.

To change a Fax Header, see “Registering a Fax Header”.

To change Own Name, see “Registering an Own Name”.

To change Own Fax Number, see “Registering an Own Fax Number”.

E Press [Exit].

F Press the {User tools/Counter} key.

Reference

p.141 “Registering a Fax Header”

p.142 “Registering an Own Name”

p.142 “Registering an Own Fax Number”

Deleting Fax Information

A Press [Facsimile Features].

B Press [Initial Settings].

C Press [Program Fax Information].

D Press [Fax Header], [Own Name], or [Own Fax Number] to delete.

E Press the item you want to delete.

F Press [Backspace] or [Delete All], and then press [OK].

When deleting your own facsimile's number, press [Clear] or the {Clear/Stop}

key, and then press [OK].

G [Exit].

H Press the {User tools/Counter} key.

143

Facsimile Features

Forwarding

Print documents received and forward to a specified End Receiver. This is useful

if, for example, you are visiting another office and would like a copy of your doc-

uments to be sent to that office.

You can also specify a “folder” as the forwarding destination.

Important

❒ To use this function, set Forwarding under Reception Settings to On (enable).

❒ You can select end receivers only from among destinations programmed in

the Address Book. You cannot specify programmed transfer stations as end

receivers.

A fax number, e-mail address, IP-Fax destination, and folder can be set as the

forwarding destination.

Even when [On] is selected for “Forwarding” in “Reception Settings”, if [Off] is

selected for the forwarding destination in this function, only printing is per-

formed, not forwarding.

When you wish to change the end receivers depending on the senders, specify

the end receivers by the senders, at “Program Special Sender”. Documents not

received from specified senders are sent to the destination specified in this func-

tion.

You can specify whether or not to print forwarded documents. See “Parameter

Settings”(switch 11, bit 6).

Deleting a destination specified as a forward destination from the destination

list causes the settings of the forward destination to be deleted, so they must be

registered again. When a destination is changed, a document is transmitted to

the new destination. If there is no destination of the specified type, you can set

which destination to be used as an alternative destination. See “Parameter Set-

tings” (switch 32, bit 0).

You can program one of the Quick Operation keys with operations for this func-

tion.

If you have specified a folder for forwarding, you can specify the file format

used for forwarding. See “Parameter Settings” (switch 21, bit 3).

Reference

p.117 “General Features”

p.148 “Parameter Settings”

p.124 “Reception Settings”

p.155 “Special Senders to Treat Differently”

144

Forwarding

Programming an End Receiver

Important

❒ One end receiver can be registered for each special sender. To register two or

more end receivers, use group destination. However, a maximum of 500 des-

tinations can be specified in a group.

A Press [Facsimile Features].

B Press [Reception Settings].

C Press [Forwarding].

D Press [On].

If there is an End Receiver already programmed, a receiver name is shown. If

you want to change the receiver, press [Receiver] and proceed to step .

To cancel Forwarding, press [Off]and proceed to step .

145

Facsimile Features

E Specify an End Receiver using the destination list, and then press [OK].

The receiver name is shown to the right of [Receiver].

Press the key on the left of the display to switch the destination between fax

number, e-mail address, IP-Fax destination, and folder.

Set a folder destination in Address Book Management under Administrator

Tools in the System Settings menu. See “Registering Folders”.

If you have specified a folder for forwarding, you can specify the file format

used for forwarding. See “Parameter Settings” (switch 21, bit 3).

If you make a mistake, press [Clear] before pressing [OK], and then try again.

F Press [OK].

G Press the {User Tools/Counter} key.

Reference

p.148 “Parameter Settings”

p.237 “Registering Folders”

146

Forwarding

Quitting the forwarding function

A Press [Facsimile Features].

B Press [Reception Settings].

C Press [Forwarding].

D Press [Off], and then press [OK].

E Press the {User Tools/Counter} key.

Forwarding Mark

You can print a Forwarding Mark on receiver's documents that have been for-

warded.

The receiver can distinguish between forwarded and normally received docu-

ments.

This function is not available when memory forwarding is performed to a folder

destination.

Reference

p.148 “Parameter Settings”

147

Facsimile Features

Parameter Settings

User Parameters allow you to customize various settings to suit your needs. To

change function settings, set the User Parameter Switches.

❖ Switches and Bits

Each User Parameter has a set of switches, and each of the switches consist of

eight bits, whose values are “0” or “1”. The right most bit is bit 0 and the left

most is bit 7. You can adjust the settings to match your needs by switching the

value of bits between “0” and “1”.

• Switch 02

↓

❖ User Parameter List

User Parameter Switches are outlined in the following table.

Switch Bit

Item

Forwarding Mark

TSI Print

Off

Automatic printing of the Communication

Result Report

Automatic printing of the Memory Storage Off

Report

Whether or not to print the SEP Code RX Re- Off

serve Report automatically.

Whether or not to print the SEP Code RX Re- Off

sult Report automatically.

Automatic printing of the Immediate TX Re- Off

sult Report

Automatic printing of the Journal

Off

Automatic printing of the Confidential File Off

Report

Automatic printing of Communication Fail- Off

ure Report and Transfer Result Report

Indicates the parties

Off

Include sender's name on reports

Include a portion of the image on reports

Receive Service Call (SC) Condition (Substi- Possible

tute Reception during service call)

Not possi-

(Substitute ble (Recep-

RX) tion off)

148

Parameter Settings

Switch Bit

Item

2,1

Substitute the reception when the machine

cannot print (because paper is jammed, all

paper trays have run out of paper, toner is

empty, or all paper trays are out of order)

00: Enabled

uncondition-

ally (Free)

01: Enabled

when Own

Name/Own

FaxNumber

is received

10: Enabled

for Closed

Network

Code match

11:Disabled

(Reception

off)

Print sheet is limited to that which has high- Off

est priority.

Empty tray alert (Paper Empty Warning)

even when one paper tray is empty

Off

Whether or not to produce a beeping sound Beep

when the machine receives a fax.

Donotsend

a voice

message.

Parallel Memory Transmission

Authorized Reception Type

Off

Receive

from speci- documents

Receive all

fied send-

ers only.

exceptfrom

specified

senders.

Page reduction when printing

Reception file setting

Off

Use both e-mail notification and printed re- Off

ports to confirm the transmission results

Local print when forwarding

Off

Print documents received with Auto Power- Immediate When turn-

On Reception (Night Printing mode)

printing

(On)

ing on the

operation

switch (Off)

Long Document Transmission (Well Log)

Reset when function changed

Off

149

Facsimile Features

Switch Bit

Item

0, 1, 2

Selecting the available paper feed tray.

001: Tray 1

010: Tray 2

011: Tray 3

100: Tray 4

101: Large

Capacity

Tray (LCT)

Whether or not to select the available paper Off

feed tray.

Whether you need to press [Add] after speci- Not neces- Necessary

fying a destination with the Destination key sary

when broadcasting

Whether or not to reset the settings when

original is scanned.

Off

Receive documents by pressing the {Start}

Off (no doc- On (docu-

uments re- ments re-

ceived after ceived after

key when originals are not set.

pressing

the {Start}

key)

pressing

the {Start}

key)

Print date with Fax Header

Off

Print transmitter origin with Fax Header

Print file number with Fax Header

Print page number with Fax Header

Use paper delivery shift function (Offset Print) Off

Sort Journal by line type

Off

Automatic printing of the LAN-Fax Result

Report.

150

Parameter Settings

Switch Bit

Item

5,4,3,2 Reprinting time of stored documents in

memory that could not be printed using

LAN-Fax Driver

0000:

0 minutes

0001:

1 minutes

0010:

2 minutes

0011:

3 minutes

0100:

4 minutes

0101:

5 minutes

0110:

6 minutes

0111:

7 minutes

1000:

8 minutes

1001:

9 minutes

1010:

10 minutes

1011:

11 minutes

1100:

12 minutes

1101:

13 minutes

1110:

14 minutes

1111:

15 minutes

Print results of sending Reception Notice Re- Off (print

quest message

only when

an error oc-

curs)

Respond to e-mail reception acknowledg-

ment request

Off

File format for files forwarded to folder des- TIFF

tinations

PDF

Transmit Journal by E-mail

Display Network error

Off

Display

(On)

Not display

(Off)

Transmit Error Mail Notification

Off

Detect a dial tone before sending faxes when Not detect

using the telephone line (LINE) (Off)

Detect (On)

151

Facsimile Features

Switch Bit

Item

Detect a dial tone before sending faxes when Not detect

using the telephone line (LINE2) (Off)

Detect (On)

Detect a dial tone before sending faxes when Not detect

using the telephone line (LINE3) (Off)

Detect (On)

Store documents that could not be transmit- Off

ted in memory

Length of time documents that could not be 24 hours

transmitted are stored in memory

72 hours

Whether to retain the stored file permanently No

Yes

Select which order of priority to be used to

Paper Out- Electronic

select an alternative destination when there put Priority Output Pri-

is no destination of the specified type.

ority

<Priority

Order>

<Priority

Order>

1. IP-Fax

destination 1. E-mail

address

2. Fax number

2. Folder

3. E-mail

address

3. IP-Fax

destination

4. Folder

4. Fax number

Use gatekeeper server with IP-Fax

Use SIP server with IP-Fax

Off

7, 6, 5, Redial interval when sending a backup file

4, 3, 2,

1, 0

00000000:

0 minute(s)

00000001:

1 minute(s)

00000010:

2 minute(s)

00001111:

minute(s)

11111111:

25 5

minute(s)

152

Parameter Settings

Switch Bit

Item

7, 6, 5, Maximum number of redials when sending a 00000000:

4, 3, 2, backup file

1, 0

1 time(s)

00000001:

2 time(s)

00000010:

3 time(s)

11000000:

195 time(s)

11111111:

254 time(s)

Whether to stop sending a backup file if the No

destination folder becomes full while the

machine is sending or waiting to send a fax

or the backup file

Yes

3, 2

Whether to print the backup file if it cannot 00: Do not

be sent

01: Print

first page

only

10: Print

whole file

153

Facsimile Features

Changing the User Parameters

This section describes how to set parameters.

Important

❒ Access to some User Parameter Settings may require options, or other settings

may need to be made beforehand.

❒ It is recommended that you print and keep a User Parameter list when you

program or change a User Parameter.

❒ Do not change any bit switches other than those shown on the previous pag-

es.

A Press [Facsimile Features].

B Press [Initial Settings].

C Press [Parameter Setting].

D Select the switch number you want to change.

E Select the bit number you want to change.

When the bit number is pressed, the current value switches between 1 and 0.

Repeat from step to change another bit number for the same switch.

F Press [OK].

To cancel these settings, press [Cancel]. The display returns to that of step .

G Repeat step through step to change the switch settings.

H After all the settings are finished, press [Exit].

I Press the {User Tools/Counter} key.

154

Special Senders to Treat Differently

This section describes Special Senders settings.

By programming particular senders in advance, you can set the following func-

tion for each sender:

• Authorized RX

• Forwarding

• Reception File Print Qty

• Print 2 Sided

• Memory Lock

• Paper Tray

Use Own Name or Own Fax Number to program your senders. If the sender has

a machine of the same manufacturer, program an Own Name that has already

been programmed as a sender. If the machine is not from the same manufactur-

er, Own Fax Number is used.

You can apply the same settings to all programmed numbers. You can then cus-

tomize the settings for individual numbers as necessary using the Special Sender

Registration function.

The following items can be programmed.

• Special Senders

Up to 30 Special Senders can be registered. A maximum of 20 characters can

be used or each name when using G3.

• Full/Partial agreement

When you program own names and facsimile names for multiple destinations,

you can program a common sequence of characters to identify destinations.

Destination to be programmed (Own Name) Number of programmed identifications

NEW YORK BRANCH

HONG KONG BRANCH

SYDNEY BRANCH

Using Partial matching

Destination to be programmed (Own Name) Number of programmed identifications

BRANCH

You can program up to 30 wild cards.

Spaces are ignored when identifications are compared.

You can use wild cards for the following functions:

• Forwarding

• Special Senders

• Authorized RX (Authorized Reception)

When using Partial agreement, you can enter up to the first 24 characters of

an e-mail address to use it as an own name or facsimile name.

155

Facsimile Features

Note

❒ You cannot program senders as Special Senders if they do not have Own

Name or Own Fax Number programmed.

❒ The machine cannot differentiate between Polling Reception and Free Polling

documents from Special Senders.

❒ You cannot use the following functions with Internet Fax receptions.

• Authorized RX

• Reception File Print Qty

• Memory Lock

❒ You can program up to 24 characters for the sender.

❒ To use Forwarding, Print 2 Sided, or Paper Tray with Internet Fax reception,

program the sender's e-mail address.

❒ You can check Own Name and Own Fax Number using the Journal. You can

check programmed Special Senders using the specified sender list.

❒ If you select “Off” for the Special Sender function in “Initial Set Up”, the set-

tings will be the same as the Reception Settings.

Authorized Reception

Use this function to limit incoming senders.

The machine only receives faxes from programmed Special Senders, and there-

fore, it helps you screen out unwanted documents, such as junk mail, and saves

wasting fax paper.

Note

❒ To use this function, program the Special Senders function, and then select

“On” in “Authorized RX” with “Reception Settings”. See “Parameter Set-

tings” (switch 08, bit 2).

❒ Without programming Special Senders, the Authorized RX function will not

work, even if you select “On”.

❒ If you select “Off” for “Authorized RX” in “Initial Set Up”, settings are the

same as the Reception Settings.

❒ You can change Special Senders in the same way as you program them.

Reference

p.148 “Parameter Settings”

156

Special Senders to Treat Differently

Reception File Print Quantity

Print the specified number of copies of documents received from programmed

senders (Special Senders).

If you do not program any Special Senders, the machine prints the specified

number of copies for all received documents.

Note

❒ You cannot use multi-copy printing with Memory Lock.

❒ You can specify up to 10 copies.

Forwarding

Print received documents, and then transfer them to those receivers pro-

grammed beforehand.

Folder destination can be registered.

It is also possible to forward faxes sent only by senders programmed as Special

Senders.

Note

❒ To use this function, program your Special Senders, and then select “On” for

“Forwarding” in “Reception Settings”.

❒ If you specify “On” in “Forwarding” and select [Same as Basic Settings], the fax

document is forwarded to the receivers programmed in “Specify End Receiv-

er.”.

❒ If you do not program any Special Senders, the machine transfers all incom-

ing documents to the other end receivers specified in “Specify End Receiver.”.

❒ You can set the fax destination, Internet fax destination, IP-Fax destination or

folder destination, as a forward destination.

❒ Set folder destinations using the Address Book Management function under

System Settings. See “Registering Folders”.

Reference

p.144 “Forwarding”

p.148 “Parameter Settings”

p.237 “Registering Folders”

Print 2 Sided

Print on both sides of the paper.

Note

❒ If you select the bypass tray for “Paper Tray”, duplex printing is disabled.

157

Facsimile Features

Memory Lock

Store incoming documents from programmed senders (Special Senders) in

memory without printing them. People without the Memory Lock ID cannot

print the documents, and therefore this function is useful for receiving confiden-

tial documents. If you do not program any senders, the machine receives fax

document from all senders using Memory Lock reception.

Important

❒ You must register Memory Lock ID in advance.

❒ If you program the same sender in Memory Lock and Forwarding, Forward-

ing is disabled.

Reference

p.130 “Initial Settings”

Paper Tray

Print documents received from programmed senders (Special Senders) and the

documents from other senders on different types of paper.

For example, if blue paper is in Tray 1 and white paper is in Tray 2, the machine

prints the documents from Special Senders on the blue paper and prints the doc-

uments from other senders on the white paper, making it easy for you to sepa-

rate the two.

If you do not program any Special Senders, the machine outputs documents re-

ceived from all senders using the default paper tray.

Note

❒ If the machine receives a document that has a different size from the paper in

the specified tray, the machine prints it after splitting it or minimizing its size.

❒ Selection of the bypass tray enables you to specify the paper size in “Scan Ar-

ea”.

Reference

“Placing Originals”, Facsimile Reference

158

Special Senders to Treat Differently

Programming/Changing Special Senders

This section describes how to Program and change Special Senders.

A Press [Facsimile Features].

B Press [Reception Settings].

C Press [Program Special Sender].

D Check [Program / Change] is selected.

E Select the sender to program or change.

F Enter a sender name, and then press [OK].

Enter a destination name using Own Name or Own Fax Number.

G Press [Full Agreement] or [Partial Agreement].

159

Facsimile Features

H Select the item you want to program.

You must select only the item you want to program.

To cancel these settings, press [Cancel]. The display returns to that of step .

I Press [OK].

A Special Sender is programmed.

To program another sender, repeat the procedure from step .

J Press [Exit].

K Press the {User Tools/Counter} key.

Reference

p.161 “Authorized RX (Authorized Reception)”

p.162 “Forwarding”

p.161 “Reception File Print Qty”

p.163 “Print 2 Sided”

p.163 “Memory Lock”

p.163 “Paper Tray per Sender”

160

Special Senders to Treat Differently

Authorized RX (Authorized Reception)

This section describes how to specify Authorized Reception.

Specify when programming a Special Sender.

A Press [Authorized Reception per Sender].

B Press [On] or [Off], and then press [OK].

Reception File Print Qty

This section describes how to specify Reception File Print Qty.

Specify when programming a Special Sender.

A Press [RX File Print Qty per Sender].

B Press [Number of Sets].

C Enter the print quantity using the number keys, and then press [OK].

Note

❒ Selecting [Same as Basic Settings] will result in the same setting made for

“RX File Print Qty” of “Reception Settings”.

❒ If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing

[OK], and then try again.

161

Facsimile Features

Forwarding

This section describes how to specify Forwarding.

Specify when programming a Special Sender.

Important

❒ One forward destination can be registered for each Special Sender. To register

two or more forward destinations, use group destinations. However a maxi-

mum of 500 destinations can be specified in a group.

A Press [Forwarding per Sender].

B Select [On] or [Off].

If you select [Off], proceed to step .

C Press the Destination key of a forward destination, and then press [OK].

D Press [OK].

Note

❒ Selecting [Same as Basic Settings] will result in the same setting made for

“Forwarding” under “Administrator Tools”.

❒ Press the key on the left of the display to switch the destination between

fax number, e-mail address, IP-Fax destination, and folder.

❒ When a folder is specified as the forward destination, you can set a file for-

mat for forwarding. See “Parameter Settings” (switch 21, bit 3).

❒ Deleting a destination specified as a forward destination from the destina-

tion list causes the settings of the forward destination to be deleted, so they

must be registered again. When a destination is changed, a document is

transmitted to the new destination. If there is no destination of the speci-

fied type, you can set which destination to be used as an alternative desti-

nation. See “Parameter Settings” (switch 32, bit 0).

❒ After you perform step , set “Forwarding” of “Reception Settings” to

“On”.

162

Special Senders to Treat Differently

Reference

p.148 “Parameter Settings”

p.237 “Registering Folders”

Print 2 Sided

This section describes how to specify Print 2 Sided.

Specify when programming a Special Sender.

A Press [Print 2 Sided per Sender].

B Press [On] or [Off], and then press [OK].

Note

❒ Selecting [Same as Basic Settings] will result in the same setting made for “2

Sided Print” of “Reception Settings”.

Memory Lock

This section describes how to specify Memory Lock.

Specify when programming a Special Sender.

A Press [Memory Lock RX per Sender].

B Press [On] or [Off], and then press [OK].

Note

❒ Selecting [Same as Basic Settings] will result in the same setting made for

“Program Memory Lock ID” under “Administrator Tools”.

Paper Tray per Sender

This section describes how to specify Paper Tray.

Specify when programming a Special Sender.

A Press [Paper Tray per Sender].

B Select the tray you want to use, and then press [OK].

Note

❒ Selecting [Same as Basic Settings] will result in the same setting made for

“Paper Tray” of “Reception Settings”.

163

Facsimile Features

Programming Initial Set Up of a Special Sender

This section describes how to program Initial Set Up of a Special Sender.

Program the “Initial Set Up” of a Special Sender. You can also specify the Bypass

Tray Paper Size.

A Press [Facsimile Features].

B Press [Reception Settings].

C Press [Program Special Sender].

D Press [Initial Set Up].

E Select the function you want to program.

In this feature, “Authorized RX” has the same settings as “Reception Set-

tings”.

F To program Authorized RX and Special RX Function, press [Authorized Re-

ception] or [Special Reception Function].

164

Special Senders to Treat Differently

G Press [On] or [Off], and then press [OK].

The illustration shows the “Authorized RX” display as an example.

H To program Bypass Tray Paper Size, press [Bypass Tray Paper Size].

You can select a size from [Auto Detect], [Standard Size], or [Custom Size].

If you select [Auto Detect], proceed to steps and .

If you select [Standard Size], proceed to steps , and .

I J

If you select [Custom Size], proceed to steps and to .

I Select the size you want to program.

If you select [Standard Size], select a paper size displayed, and then proceed to

step .

If you select [Custom Size], proceed to step .

J Select the size you want to program from the sizes shown.

K Make sure that [Vertical] is selected.

165

Facsimile Features

L Enter the vertical size of the paper using the number keys, and then press

the {q} key.

Specify a vertical size from 100 mm (4.0") to 305 mm (12.0"). You cannot enter

a size smaller than 100 mm or larger than 305 mm.

Each time you press [mm] or [inch], the units switch between “mm” and

“inch”. If you enter a length and change the units by pressing [mm] or [inch],

it is converted automatically (fractions are rounded off).

M Enter the horizontal size of the paper using the number keys, and then

press the {q} key.

Specify a horizontal size from 140 mm (5.5") to 600 mm (23.6"). You cannot en-

ter a size smaller than 140 mm or larger than 600 mm.

Each time you press [mm] or [inch], the units switch between “mm” and

“inch”. If you enter a length and change the units by pressing [mm] or [inch],

it is converted automatically (fractions are rounded off).

N Press [OK].

O Press [Exit].

P Press the {User Tools/Counter} key.

Note

❒ If you select [Auto Detect], the machine recognizes the paper size automati-

cally.

166

Special Senders to Treat Differently

Deleting a Special Sender

This section describes how to delete a Special Sender.

Use this function to delete “Initial Set Up” of a Special Sender. The Bypass Tray

Paper Size can also be deleted.

A Press [Facsimile Features].

B Press [Reception Settings].

C Press [Program Special Sender].

D Press [Delete], and then select the Special Sender you want to delete.

E Press [Delete].

To cancel deleting a special sender, press [Do not Delete]. The display returns

to that of step .

F Press [Exit].

G Press the {User Tools/Counter} key.

167

Facsimile Features

Box Settings

This section describes Box Settings.

The following functions are for delivery and transfer of documents:

• Personal Box

• Information Box

• Transfer Box

❖ SUB Code and SEP Code

SUB Code and SEP Code are IDs consisting of up to 20 digits, and can include

numbers, #, *, and spaces.

To use this function, you must program a box and SUB/SEP Code before-

hand. The other party can send documents to, and retrieve stored documents

from, this box using the code.

Note

❒ The combined total of items that can be stored using the Personal Box, Infor-

mation Box, and Transfer Box functions is 150.

❒ You cannot set the same Box code on two different boxes.

❒ Transmission or programming may not be allowed if there is not enough free

memory left. The amount of free memory left differs depending on the op-

tional equipment installed.

Programming/Changing Personal Boxes

This section describes how to program Personal Boxes.

You can program the following items:

• Box name (required)

Up to 20 characters long

• SUB Code (required)

Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spac-

es (the first character cannot be a space).

• Password (optional)

Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spac-

es (the first character cannot be a space).

When programming a password, a mark is displayed before the Box name.

• Receiver (optional)

You can program one delivery destination for each Personal Box. Specify a

delivery destination programmed in Destination key.

A Press [Facsimile Features].

B Press [General Features].

C Press [Box Setting].

168

Box Settings

D Check that [Program / Change] is selected.

E Select a box to program.

When programming a new box, press [Not Programmed].

To change a box already programmed, press it and proceed to step .

F Press [Personal Box].

G Enter a box name, and then press [OK].

H Enter a SUB Code.

To change the SUB Code, press [Clear] or the {Clear/Stop} key, and then try

again. To change a Box name, press [Box Name], and then repeat from step .

I Specify the settings you require.

If you do not want to program a password or receiver, proceed to step .

J Press [Password].

169

Facsimile Features

K Enter a password, and then press [OK].

If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing

[OK], and then try again.

L Re-enter the password, and then press [OK].

If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing

[OK], and then try again.

To change the password after pressing [OK], press [Change] and repeat steps

and , or press [Cancel] and repeat from step .

M Press [Receiver].

N Select a destination using the destination list, and then press [OK].

Press the key on the left of the display to switch the destination between fax

number, e-mail address, IP-Fax destination, and folder.

O Press [OK].

P Press [Exit].

Q Press the {User Tools/Counter} key.

170

Box Settings

Note

❒ When programming a password, a mark is displayed before the Box name.

❒ Specify a fax number, Internet Fax destination and IP-Fax destination as

the transmission destination.

❒ The Fax Header is not printed on delivered documents.

❒ If a document cannot be delivered, a Communication Failure Report is

printed and the document is saved as a Confidential Reception document.

❒ You can edit boxes in the same way you program them. However, boxes

that are being used cannot be edited.

❒ If a destination in the destination table is deleted after being registered, de-

livery is not performed and the settings of the delivery destination are also

deleted. Also, when a delivery destination is changed, a document is sent

to the changed destination. If there is no destination of the specified type,

you can set which destination to be used as an alternative destination. See

“Parameter Settings” (switch 32, bit 0).

Reference

p.148 “Parameter Settings”

“Personal Boxes”, Facsimile Reference

“Entering Text”, About This Machine

Deleting Personal Boxes

This section describes how to delete Personal Boxes.

Important

❒ If there are documents in the box, you cannot delete the box.

A Press [Facsimile Features].

B Press [General Features].

C Press [Box Setting].

D Press [Delete], and then select the box you want to delete.

171

Facsimile Features

E If the password is programmed, enter a password using the number keys,

and then press [OK].

If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again.

F Press [Delete].

To cancel deleting a box, press [Do not Delete]. The display returns to that of

step .

G Press [Exit].

H Press the {User Tools/Counter} key.

Programming/Changing Information Boxes

This section describes how to set up an Information Box.

You can store the following items:

• Box name (required)

Up to 20 characters long

• SEP Code (required)

Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spac-

es (the first character cannot be a space).

• Password (optional)

Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spac-

es (the first character cannot be a space).

When programming a password, a mark is displayed before the Box name.

A Press [Facsimile Features].

B Press [General Features].

C Press [Box Setting].

D Check that [Program / Change] is selected.

172

Box Settings

E Select the box to program.

When programming a new box, press [Not Programmed].

To change a box already programmed, press it, and then proceed to step . If

a password is programmed, enter the password, press [OK], and then proceed

to step .

F Press [Information Box].

G Enter a box name, and then press [OK].

H Enter the SEP Code.

To change the SEP Code, press [Clear] or the {Clear/Stop} key, and then try

again. To change the box name, press [Box Name], and then repeat the proce-

dure from step .

I Press [Password].

If you do not want to program a password, proceed to step .

173

Facsimile Features

J Enter a password, and then press [OK].

If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing

[OK], and then try again.

K Re-enter the password, and then press [OK].

If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing

[OK], and then try again.

L Press [OK].

M Press [Exit].

N Press the {User Tools/Counter} key.

Note

❒ You can edit boxes in the same way you program them. However, boxes

that are being used cannot be edited.

❒ If a destination in the destination list is deleted after being registered, de-

livery is not performed and the settings of the delivery destination are also

deleted. Also, when a delivery destination is changed, a document is sent

to the changed destination. If there is no destination of the specified type,

you can set which destination to be used as an alternative destination. See

“Parameter Settings” (switch 32, bit 0).

Reference

p.148 “Parameter Settings”

“Information Boxes”, Facsimile Reference

“Entering Text”, About This Machine

174

Box Settings

Deleting Information Boxes

This section describes how to delete Information Boxes.

Important

❒ If there are documents in the box, you cannot delete the box.

A Press [Facsimile Features].

B Press [General Features].

C Press [Box Setting].

D Press [Delete], and then select the box you want to delete.

E If the password is programmed, enter a password using the number keys,

and then press [OK].

If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again.

F Press [Delete].

To cancel deleting a box, press [Do not Delete]. The display returns to that of

step .

G Press [Exit].

H Press the {User Tools/Counter} key.

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Facsimile Features

Programming/Changing Transfer Boxes

This section describes how to set up an Transfer Box.

This function turns the machine into a fax relay station. Documents sent with a

SUB Code that matches the SUB Code programmed as a Transfer Box are re-

ceived, and then relayed to a programmed receiver.

Since documents can be sent to multiple destinations in a single transfer request,

you can economize on call charges when sending to distant destinations.

Inform the Requesting Party of the SUB Code assigned to the Transfer Box.

When they want to have a document transferred by your machine, ask them to

send the document using SUB Code Transmission and specifying this SUB

Code. If a password has also been programmed, inform them of this too, and ask

them to enter it as the SID code.

You can store the following items:

• Box name (required)

Up to 20 characters

• SUB Code (required)

Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spac-

es (the first character cannot be a space).

• End Receiver (required)

You can store five End Receivers (destinations to which documents are for-

warded) for each box. Specify End Receivers using a single or group destina-

tion programmed in the destination list beforehand.

• Password (optional)

Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spac-

es (the first character cannot be a space).

When programming a password, a mark is displayed in front of the Box

name.

A Press [Facsimile Features].

B Press [General Features].

C Press [Box Setting].

D Check that [Program / Change] is selected.

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Box Settings

E Select the box to program.

When programming a new box, press [Not Programmed].

To change a box already programmed, press it, and then proceed to step .

F Press [Transfer Box].

G Enter a Box name, and then press [OK].

H Enter a SUB Code.

To change the SUB Code, press [Clear] or the {Clear/Stop} key, and then try

again. To change Box name, press [Box Name], and then repeat from step .

I To Program End Receivers, Select an Receiving Station.

You can store five Receiving Station.

177

Facsimile Features

J Specify End Receivers with Destination keys, and then press [OK].

You can change the display to the fax destination, Internet fax destination,

and IP-Fax destination using the key on the left side of the display.

A reception station can also be registered as a group destination. In such a

case, a maximum of 500 parties including End Receivers 1-5 can be specified

in a group.

To register another End Receiver, repeat from step .

K To program a password, press [Password].

If you do not want to program a password, proceed to step .

L Enter a password, and then press [OK].

If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing

[OK], and then try again.

M Re-enter the password, and then press [OK].

If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing

[OK], and then try again.

To change the password after pressing [OK], press [Change] and repeat steps

and , or press [Cancel] and repeat from step .

N Press [OK].

O Press [Exit].

P Press the {User Tools/Counter} key.

178

Box Settings

Note

❒ After documents are transferred, Transfer Result Reports are not sent back

to the sender.

❒ Specify the Internet fax destination and IP-Fax destination as a reception

station.

❒ After documents are transferred, they are deleted.

❒ When this function is set to on, the machine prints out the received docu-

ments it transfers and a Transfer Result Report after the transfer has fin-

ished. If you do not want it to print, contact your service representative.

❒ When the programmed receiver is a group destination for Multi-step

Transfer, Multi-step Transfer takes place. For more information, contact

your service representative.

❒ You can edit boxes in the same way you program them.

❒ If you delete a destination specified as a reception destination using the

destination list, the settings of the reception destination are also deleted, so

they must be registered again. When a destination is changed, a document

is transmitted to the new destination. If there is no destination of the spec-

ified type, you can set which destination to be used as an alternative desti-

nation. See “Parameter Settings” (switch 32, bit 0).

Reference

p.148 “Parameter Settings”

“Entering Text”, About This Machine

Deleting Transfer Boxes

This section describes how to delete Transfer Boxes.

A Press [Facsimile Features].

B Press [General Features].

C Press [Box Setting].

D Press [Delete], and then select the box you want to delete.

179

Facsimile Features

E If the password is programmed, enter a password using the number keys,

and then press [OK].

If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again.

F Press [Delete].

To cancel deleting a special sender, press [Do not Delete]. The display returns

to that of step .

G Press [Exit].

H Press the {User Tools/Counter} key.

Printing the Box List

This section describes how to print the Box List.

Print a list showing the currently programmed Personal Boxes, Information Box-

es, and Transfer Boxes.

A Press [Facsimile Features].

B Press [General Features].

C Press [Box Setting: Print List].

D Press the {Start} key.

After printing the list, you can then start from step .

To cancel printing a list before pressing the {Start} key, press [Cancel] or the

{Clear/Stop} key. The display returns to that of step .

To cancel printing a list after pressing the {Start} key, press [Stop Printing]. The

display returns to that of step .

E Press the {User Tools/Counter} key.

180

5. Printer Features

This chapter describes user tools in the Printer Features menu. For details on

how to access Printer Features, see “Accessing User Tools”.

List/Test Print

This section describes the user tools in the Test Print menu under Printer Fea-

tures.

Default settings are shown in bold type.

This is an item relating to the test print, such as for printing a system setup list,

etc. If you change settings related to printing or the machine's operating environ-