OneTouch 4.6
March 2014
05-0861-100
Xerox® DocuMate® 4830
User’s Guide
Download from Www.Somanuals.com. All Manuals Search And Download.
Table of Contents
Electrical Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Warning - Electrical Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Electrical Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Disconnect Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Maintenance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
The Xerox DocuMate 4830 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Install the Software and Connect the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Installing Additional Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
View the User Guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Register Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Scanning from the Automatic Document Feeder (ADF) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Unsupported Document Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Preparing Documents for Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Xerox® DocuMate® 4830
User’s Guide
3
Download from Www.Somanuals.com. All Manuals Search And Download.
Scan from the Flatbed Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Scanning Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Default OneTouch Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Scan from the OneTouch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Features of the OneTouch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Scan Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Redaction Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
File Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Create Single Image Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Image Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Text Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Open Scanned Document(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Setting the Folder and Options from OneTouch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Setting the Folder from Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Scanning to Multiple Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Printer or Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
PaperPort . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
SharePoint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
SharePoint Link Log Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
FTP Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
FTP Link Log Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
SMTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
SMTP Link Log Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Text Editors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Adding Text Editor Applications to OneTouch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Xerox® DocuMate® 4830
User’s Guide
4
Download from Www.Somanuals.com. All Manuals Search And Download.
Table of Contents
Still Image Client . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Image Editors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100
Adding Image Editor Applications to OneTouch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102
PDF Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103
Text Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116
Selecting OneTouch OmniPage OCR Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119
The OCR Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120
Editing User Dictionaries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123
The Format Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125
The Acuity Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128
Hardware Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .131
Device Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132
Driver Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132
Accessing the Scanner Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .134
Choosing TWAIN or WIA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .134
Locked Scanning Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135
Scan Regions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .139
Reordering Regions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142
Clear All Regions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143
Document Source Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144
Basic Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144
Advanced Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144
Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .147
Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .148
Exporting Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .149
Importing a Preset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .151
Document Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152
Disabled Options in this Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .153
Xerox® DocuMate® 4830
User’s Guide
5
Download from Www.Somanuals.com. All Manuals Search And Download.
Main Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .154
Advanced Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .158
Image Enhancements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161
Disabled Options in this Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .162
Main Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .163
Color Processing Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .170
Advanced Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .171
Disabled Options in this Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .173
Scanner Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .174
Device Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .175
Driver Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .176
Safety Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .182
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .183
Cleaning the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .184
Error Light Troubleshooting Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .192
Xerox DocuMate 4830 Scanner Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .195
Xerox DocuMate 4830 Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .198
European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .200
United States . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .202
Other Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .203
Xerox® DocuMate® 4830
User’s Guide
6
Download from Www.Somanuals.com. All Manuals Search And Download.
Table of Contents
European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .206
Xerox® DocuMate® 4830
User’s Guide
7
Download from Www.Somanuals.com. All Manuals Search And Download.
Table of Contents
Xerox® DocuMate® 4830
User’s Guide
8
Download from Www.Somanuals.com. All Manuals Search And Download.
Safety Introduction
Notices and Safety
Please read the following instructions carefully before operating the machine and refer to them as needed to ensure
the continued safe operation of your machine.
Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include
safety agency evaluation and certification, and compliance with electromagnetic regulations and established
environmental standards.
WARNING:
The safety and environment testing and performance of this product have been verified using Xerox materials only.
Unauthorized alterations, which may include the addition of new functions or connection of external devices, may
impact the product certification. Please contact your Xerox representative for more information.
Xerox® DocuMate® 4830
User’s Guide
10
Download from Www.Somanuals.com. All Manuals Search And Download.
Operational Safety Information
Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These
include safety agency examination, approval, and compliance with established environmental standards.
To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times:
Do These
•
•
Always follow all warnings and instructions that are marked on or supplied with the equipment.
Always use materials specifically designated for this product, the use of other materials may result in poor
performance and create a hazardous situation. Do not use aerosol cleaners, they may be explosive and
flammable under certain conditions.
•
•
Always exercise care when moving or relocating equipment.
Always locate the machine on a solid support surface that has adequate strength to support the weight of the
machine.
•
•
Always locate the machine in an area that has adequate ventilation and room for servicing.
Always unplug this equipment from the electrical outlet before cleaning.
Note: Your Xerox machine is equipped with an energy saving device to conserve power when the machine is not in
use. The machine may be left on continuously.
Do Not Do These
•
Never use a ground adapter plug to connect the equipment to a power outlet that lacks a ground connection
terminal.
•
•
Never attempt any maintenance function that is not specifically described in this documentation.
Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within
these covers.
•
•
•
Never locate the machine near a radiator or any other heat source.
Never override or “cheat” any of the electrical or mechanical interlock devices.
Never place this equipment where people might step on or trip on the power cord.
Caution: This device is not intended for use in the direct field of view at visual display workplaces.
To avoid incommoding reflections at visual display workplaces this device must not be placed in the direct field of
view.
Xerox® DocuMate® 4830
User’s Guide
11
Download from Www.Somanuals.com. All Manuals Search And Download.
Electrical Information
Warning - Electrical Safety Information
1. The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the
machine. If you are not sure that your electrical supply meets the requirements, please consult your local
power company or an electrician for advice.
2. The socket outlet shall be installed near the equipment and shall be easily accessible.
3. Use the power cable that is supplied with your machine. Do not use an extension cord or remove or modify the
power cord plug.
4. Plug the power cable directly into a correctly grounded electrical outlet. If you are not sure whether or not an
outlet is correctly grounded, consult an electrician.
5. Do not use an adapter to connect any Xerox equipment to an electrical outlet that lacks a ground connection
terminal.
6. Do not place this equipment where people might step or trip on the power cable.
7. Do not place objects on the power cable.
8. Do not override or disable electrical or mechanical interlock devices.
9. Do not push objects into slots or openings on the machine. Electrical shock or fire may result.
Electrical Supply
•
This product shall be operated from the type of electrical supply indicted on the product’s data plate label. If
you are not sure that your electrical supply meets the requirements, please consult your local power company
for advice.
•
Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a
qualified electrician.
WARNING: This equipment must be connected to a protective earth circuit.
This equipment is supplied with a plug that has a protective earth pin. This plug will only fit into an earthed electrical
outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace
the outlet.
Disconnect Device
The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in
device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet.
Xerox® DocuMate® 4830
User’s Guide
12
Download from Www.Somanuals.com. All Manuals Search And Download.
Emergency Power Off
If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from
the electrical outlet(s).
•
•
•
•
•
•
The equipment emits unusual odors or makes unusual noises.
The power cable is damaged or frayed.
A wall panel circuit breaker, fuse, or other safety device has been tripped.
Liquid is spilled into the machine.
The machine is exposed to water.
Any part of the machine is damaged.
Xerox® DocuMate® 4830
User’s Guide
13
Download from Www.Somanuals.com. All Manuals Search And Download.
Maintenance Information
1. Any operator product maintenance procedures will be described in the user documentation supplied with the
product.
2. Do not carry out any maintenance on this product which is not described in the customer documentation.
3. Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the
equipment, and could cause a dangerous condition.
4. Use supplies and cleaning materials only as directed in this manual.
5. Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you
can maintain or service.
6. Do not perform any maintenance procedures unless you have been trained to do them by an authorized local
dealer or unless a procedure is specifically described in the user manuals.
Xerox® DocuMate® 4830
User’s Guide
14
Download from Www.Somanuals.com. All Manuals Search And Download.
Environmental Health and Safety Contacts
Contact Information
For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, please
contact the following customer help lines:
USA & Canada:
Europe:
1-800-828-6571
+44 1707 353 434
Xerox® DocuMate® 4830
User’s Guide
16
Download from Www.Somanuals.com. All Manuals Search And Download.
What’s in the Box
Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you
purchased the scanner.
Xerox DocuMate 4830
Scanner
Windows™
Installation Disc
Quick Install Guide
Technical Support Card
USB Cable
Power Supply
Power Cord
Warranty Card
Xerox® DocuMate® 4830
User’s Guide
18
Download from Www.Somanuals.com. All Manuals Search And Download.
System Requirements
Pentium 4 PC or AMD equivalent with:
•
•
A DVD-ROM drive
An available Universal Serial Bus (USB) port
®
®
•
Microsoft Windows operating system:
–
–
–
–
32-bit Windows XP (Service Pack 1 and 2)
32-bit or 64-bit Windows Vista (Service Pack 1)
32-bit or 64-bit Windows 7
32-bit or 64-bit Windows 8 / 8.1
The scanner is compatible with Service Pack 3 for Windows XP, Service Pack 2 for Windows Vista, and Service
Pack 1 for Windows 7.
•
•
Minimum of 2 gigabyte (GB) of internal memory (RAM)
350 MB minimum of free hard disk space
A VGA or SVGA Monitor:
The recommended settings for your monitor are:
•
–
–
Color quality of 16-bit or 32-bit
Resolution set to at least 800 x 600 pixels
Refer to your Windows documentation for instructions on setting the color quality and resolution for the monitor.
Xerox® DocuMate® 4830
User’s Guide
19
Download from Www.Somanuals.com. All Manuals Search And Download.
Documentation
The following printed documentation is provided in the box:
•
•
Installation guide—abbreviated scanner setup and installation instructions.
Technical support card—contact information for technical support and customer service, and a brief overview
of our standard product warranty.
•
Warranty card—the warranty card is provided for users in Russia and should be filled in as described on the
card. For all other users, please dispose of this card in paper recycling.
The following soft-copy documentation is available on the installation disc:
•
•
Scanner user’s guide—contains detailed installation, configuration, scanning, and maintenance instructions.
Nuance PaperPort user’s guide—contains detailed information using the application and managing your
scanned documents.
•
•
Nuance OmniPage user’s guide—contains detailed instructions on using the software, including information
on using Optical Character Recognition to create editable text files from the scanned documents.
Nuance PDF Converter user’s guide—contains detailed information on using the application to create and
modify PDF files.
Xerox® DocuMate® 4830
User’s Guide
20
Download from Www.Somanuals.com. All Manuals Search And Download.
The Xerox DocuMate 4830 Scanner
1
3
2
6
7
4
9
5
8
1
2
3
4
5
Input Tray
Paper Guides
ADF Cover
Scanner Lid
Control Panel
6
7
8
9
Output Tray
Paper Stop
USB Port
Power Jack
Input Tray—Holds documents in the Automatic Document Feeder (ADF) for scanning.
Paper Guides—Adjust to support various document widths.
ADF Cover—Pull to open the Automatic Document Feeder.
Scanner Lid—Lift lid to place an item on the flatbed glass for scanning.
Control Panel—OneTouch scanning controls and status light.
•
•
LED Number—Shows the current scan setting for the OneTouch button.
Destination Selector buttons—Selects the scan setting for the Simplex and Duplex buttons. Press the Up or
Down destination selectors to cycle through the scan settings to select the one you want.
•
•
•
Simplex button—Press to scan single-sided documents.
Duplex button—Press to scan double-sided documents.
Power switch—Press to turn the scanner power on or off
Output Tray—Holds documents after being scanned through the Automatic Document Feeder.
Paper Stop—Holds documents in the output tray.
Universal Serial Bus (USB) Port—Connects the scanner to the computer.
Power Jack—Connects the power cord to the scanner.
Xerox® DocuMate® 4830
User’s Guide
21
Download from Www.Somanuals.com. All Manuals Search And Download.
Xerox® DocuMate® 4830
User’s Guide
22
Download from Www.Somanuals.com. All Manuals Search And Download.
Unpack and Assemble the Scanner
1. Remove any shipping tape from the scanner body, input tray, and output tray. Peel off the protective plastic
film from the control panel.
2. Open the automatic document feeder cover and remove any tape or protective foam from inside the feeder.
Close the feeder cover when you are finished.
3. Lift the scanner lid.
Xerox® DocuMate® 4830
User’s Guide
24
Download from Www.Somanuals.com. All Manuals Search And Download.
4. Remove any tape and protective foam from around or on the flatbed glass.
5. Slide the locking tab to the unlocked position.
6. Close the scanner lid when you are finished.
Xerox® DocuMate® 4830
User’s Guide
25
Download from Www.Somanuals.com. All Manuals Search And Download.
Connect the Scanner Power Cord
Note: Only use the power supply (HEG42-240200-7L made by HiTron or DA-48M24 made by APD) included with
your scanner. Connecting any other type of power supply may damage your scanner, and will void its warranty.
1. Plug the power supply into the power port on the scanner.
2. Plug the power cord into the power supply and into a wall outlet.
Xerox® DocuMate® 4830
User’s Guide
26
Download from Www.Somanuals.com. All Manuals Search And Download.
Before You Begin
Please make sure of the following before you begin installation:
•
•
•
If you are prompted to reboot during installation, please select "No". Finish installing the rest of the software,
then close all open windows and reboot your computer.
The information in this guide may cover software not provided with the scanner you purchased. Please
disregard any information about the software not applicable to your scanner.
If your computer has AntiVirus or AntiSpyware software running, you may encounter alerts or messages
during installation asking you to allow the installation to proceed. Although the messages will differ based on
the software your computer is running, in each case you should allow the installation to proceed if that option
is available. Alternatively, you can turn off the AntiVirus or AntiSpyware software before installing your
scanner, but if you do, make sure to turn it back on again when installation is finished.
•
•
If you already have a scanner connected to your computer, it is recommended that you remove that scanner’s
driver program prior to installing your Xerox scanner. You can remove these programs from the Windows
Control Panel. Please refer to the user manual provided with your other scanner hardware for instructions
about removing the driver and software for that unit.
If your computer is running Windows Vista or later, you may see the Windows User Account Control screen
asking you to confirm system changes. Click the Yes button to allow the installation to proceed.
Xerox® DocuMate® 4830
User’s Guide
28
Download from Www.Somanuals.com. All Manuals Search And Download.
Install the Software and Connect the Scanner
1. Start Microsoft Windows and make sure that no other applications are running.
2. Insert the installation disc into your computer’s DVD-ROM drive.
The disc automatically starts.
3. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK.
The disc’s Main menu window opens.
Note: If the disc does not start, check the following:
•
•
Make sure the disc drive’s door is completely shut.
Make sure the disc was inserted in the drive in the proper direction (label side up).
To launch the disc manually:
•
•
•
Open the Windows options for your computer’s disc drives.
Double-click the icon for your DVD-ROM drive.
The Installation menu for the disc should now open.
If the menu does not open:
From the list of files on the disc, double-click the file named setup.exe.
•
Xerox® DocuMate® 4830
User’s Guide
29
Download from Www.Somanuals.com. All Manuals Search And Download.
4. On the Main menu, select Install software.
5. Make sure the boxes for Scanner Driver and Visioneer OneTouch are selected, as well as any other
applications you want to install.
Note: The software provided with your scanner may differ slightly from the list shown in the window.
6. Click Install now.
Xerox® DocuMate® 4830
User’s Guide
30
Download from Www.Somanuals.com. All Manuals Search And Download.
Installing the Scanner Driver
The scanner driver installation will start first.
1. The Welcome screen for the scanner driver Setup Wizard opens. Click Next.
2. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree
then click Next.
If you choose not to accept the license agreement, click Cancel. Click Close on the Installation Interrupted
window.
3. The software will now be installed.
4. Stop when you see the “Complete the installation by connecting your hardware” window. Do not click OK yet.
Leave the window open and proceed to the next section.
Note: If you do not see this on-screen diagram for connecting the scanner, stop and follow the instructions below.
Xerox® DocuMate® 4830
User’s Guide
31
Download from Www.Somanuals.com. All Manuals Search And Download.
Connect the USB Cable and Turn on the Power
1. Remove any tape from the USB cable.
2. Plug the USB cable into the USB port on the scanner then into a USB port on the computer. Check your
computer’s manual for USB port locations.
If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into
either connection.
3. Turn on the scanner power.
The status light comes on and flashes indicating that the scanner is receiving power.
Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the
appropriate software to run the scanner.
Xerox® DocuMate® 4830
User’s Guide
32
Download from Www.Somanuals.com. All Manuals Search And Download.
4. When you’re certain that the software has completely loaded, return to the “Complete the installation by
connecting your hardware” window.
5. Click OK to complete the installation process.
6. Click Close on the Installation Complete window to close and exit the driver installer.
Xerox® DocuMate® 4830
User’s Guide
33
Download from Www.Somanuals.com. All Manuals Search And Download.
Installing Visioneer OneTouch
The Visioneer OneTouch software installation will start automatically after you click Close on the driver Installation
Complete window.
1. Click Next on the Welcome to the OneTouch Setup Wizard.
2. On the Visioneer License Agreement window, read the license agreement. If you accept the terms, select I
Agree then click Next.
If you choose not to accept the license agreement, the installation will terminate and OneTouch will not be
installed.
3. Click Close on the Installation Complete window to close and exit the software installer.
Note: If you selected other software to install from the DVD the installation for that software will automatically
start after you click Close on the Installation Complete window. Follow the instructions on-screen to install each
application you selected.
Xerox® DocuMate® 4830
User’s Guide
34
Download from Www.Somanuals.com. All Manuals Search And Download.
Installing Additional Applications
Your scanner includes free, additional applications as described in the table below.
1. Return to the disc’s Main menu and click Install software.
2. Select the additional applications you want to install, then click Install now.
3. Follow the instructions on the screen to install each of the additional applications.
Software
About the Software
®
OmniPage Pro provides precision OCR analysis, advanced layout detection, and
Logical Form Recognition™ (LFR) technology. Advanced security features quickly turn
office documents and forms into over 30 different PC applications for editing,
searching and sharing. Custom workflows handle large volumes of documents, and
you can use its tools to print to PDF.
Nuance OmniPage
Nuance PDF Converter
PDF Converter Professional 7 features 100% industry-standard PDF creation and
editing plus the world’s most accurate PDF conversion to editable Microsoft® Office®
formats available. It also offers one-click scanning to PDF, the most advanced PDF
search capabilities, excellent graphics management, document flattening and auto-
removal of sensitive information. Combining unparalleled functionality, built-in
intelligence and ease of use, PDF Converter Professional 7 enables users to create,
convert, edit, assemble and securely share PDF files like never before for enhanced
professionalism, productivity and collaboration.
Xerox® DocuMate® 4830
User’s Guide
35
Download from Www.Somanuals.com. All Manuals Search And Download.
View the User Guides
1. Return to the disc’s Main menu and click on View user guides.
2. Click on View scanner documentation to access the scanner user guide.
Click on View software documentation to access the user guides for the software applications provided with
the scanner.
3. Click the links of the guides you want to view.
4. When you’re finished, click Main menu to return to the Main menu window and click Exit.
5. Remove the installation disc and store it in a safe place.
That’s it! Installation is finished and your Xerox scanner is ready to scan.
Xerox® DocuMate® 4830
User’s Guide
36
Download from Www.Somanuals.com. All Manuals Search And Download.
Register Your Scanner
Registering your scanner is important as it provides you with access to our free telephone support service.
Registration also gives you free access to software updates for your scanner.
To register your scanner:
You will need an active internet connection to register your scanner. If you do not have internet access you can
contact our customer service department to register the scanner. Please refer to the Technical Support Card, that
you received with the scanner, for our customer service contact information.
1. Open an Internet Explorer window, or any other internet browser you have installed on your computer.
2. In the web address field type www.xeroxscanners.com.
3. Press Enter on your computer’s keyboard or click the option on screen to go to the web address.
4. When the Xerox scanners web page loads click on Register Your Product.
5. Fill in the registration form, all required fields have an asterisk (*).
A valid email address is required for registration.
You will be asked to enter the serial number for the scanner, it is located on the back or underside of the
scanner.
6. After filling in the form, click on Submit Your Registration to complete the registration.
Xerox® DocuMate® 4830
User’s Guide
37
Download from Www.Somanuals.com. All Manuals Search And Download.
Xerox® DocuMate® 4830
User’s Guide
38
Download from Www.Somanuals.com. All Manuals Search And Download.
Scanning from the Automatic Document Feeder
(ADF)
Documents to Avoid Scanning
The documents in this list can be scanned, but please note that scanning documents of this type will reduce the life
of the scanner. Maintenance will be required more often and replaceable parts will wear faster. These types of
documents will jam more frequently and damage to the original documents may occur. If you do choose to scan
these document types, do not scan large batches. This type of use is not covered under the scanner warranty and
alters replacement parts life expectancy.
We recommend you limit the amount or completely avoid scanning documents that are in this list.
•
Curled, wrinkled or folded documents may cause paper jams or multiple pages being fed through the scanner
at one time.
•
•
Perforated or punched paper that could tear when the separation roller engages.
Coated paper or photographs where the coating can flake off during scanning and leave residue in the
scanner.
•
•
Extremely smooth, shiny, or highly textured paper may cause the paper feed rollers to slip across the page and
cause the scanner to report a paper jam.
Carbonless copy paper may tear while being fed through the scanner and the pressure of the rollers may leave
streaks on the page. The chemical coating on this paper will rub off on the rollers during the scan process,
increasing the frequency of miss-feeds and paper jams.
•
Partially transparent paper such as tracing paper as any images from the opposite side of the page or black
background will appear in the scanned images.
Unsupported Document Types
Do not scan the following types of documents as they may cause damage to the scanner.
•
•
Items outside of the specified supported sizes, thickness, and weight defined in this document.
Non-rectangular or irregularly shaped paper will cause the scanner to detect and report document skew errors
or paper jams.
•
Carbon paper that will leave residue in the scanner and on the rollers that will transfer to the next set of
documents scanned.
•
•
•
•
Documents with hard items attached such as paper clips, binder clips, and staples.
Documents with wet ink or white-out.
Thermal or photosensitive paper.
Overhead projector sheets, plastic film, camera film, and any other type of transparent or partially transparent
plastic item.
•
•
Documents that have been glued together.
Cloth or metallic sheets.
Xerox® DocuMate® 4830
User’s Guide
40
Download from Www.Somanuals.com. All Manuals Search And Download.
Supported Document Types
You can scan the following types of documents with this scanner.
•
The maximum amount of paper in the input tray
This is approximately 75 sheets of 20 lb (75–80 g/m2) new printer paper.
Document size
•
•
Minimum size (width x length) – 4.0 x 4.13 inches (102 x 105 mm)
‡
•
Maximum size (width x length) – 11.7 x 118 inches (297 mm x 2997 mm)
We recommend scanning one page at a time when the documents you are scanning are longer than
17 inches (432 mm). Please refer to scanning with Manual feed mode in the TWAIN interface for
instructions on scanning one page at a time.
•
Paper thickness
14 to 28 lbs (53 ~ 105 g/m2) new printer paper
•
Preparing Documents for Scanning
•
Fan the documents to make sure all pages in the stack are separated.
•
Bend and then flatten the document stack to make sure the horizontal edges are aligned to help prevent paper
from skewing while being pulled through the scanner.
•
Pinch the ends to align the leading edges slantwise to help prevent multiple pages from being fed through at a
single time.
‡. The maximum page length is 38 inches (965 mm) when scanning in Black and White at 600dpi.
Xerox® DocuMate® 4830
User’s Guide
41
Download from Www.Somanuals.com. All Manuals Search And Download.
Loading Documents
1. Adjust the paper guide for the width of paper.
2. Load the stack of documents face up, with their tops into the Automatic Document Feeder.
-
3. You can now scan the documents using the scanner buttons, OneTouch, or one of the other scanning
interfaces.
Xerox® DocuMate® 4830
User’s Guide
42
Download from Www.Somanuals.com. All Manuals Search And Download.
Scan from the Flatbed Glass
Supported Document Types
You can scan the following types of documents with this scanner.
•
Document size
•
•
Minimum size (width x length) – 0.50 x 0.50 inches (13 x 13 mm)
Maximum size (width x length) – 11.7 x 16.54 inches (297 mm x 420 mm)
Loading Documents
Use the Flatbed glass to scan documents on light weight paper, such as credit card receipts, or items that cannot be
scanned with the Automatic Document Feeder, such as pages in a book or plastic cards.
Note: You must remove any pages from the Automatic Document Feeder before scanning from the Flatbed glass. If
pages are in the Automatic Document Feeder, they will be scanned instead of the page on the Flatbed glass.
1. Remove any pages from the Automatic Document Feeder.
2. Open the scanner lid and place the page on the scanner glass, face down.
3. Align the item with the arrow on the reference frame then close the cover.
4. You can now scan the document using the scanner buttons, OneTouch, or one of the other scanning interfaces.
Xerox® DocuMate® 4830
User’s Guide
43
Download from Www.Somanuals.com. All Manuals Search And Download.
Scanning Interfaces
If you selected the recommended installation options, then you have several different options to scan with your
Xerox® DocuMate® 4830 scanner.
•
OneTouch Control Panel—When you press the Simplex or Duplex button on the scanner, the scanner starts
scanning using the settings for the current LED number. The scanned image is then sent to a destination on
your computer or network drive.
OneTouch Button Panel—Use this scan option when you want to scan from the computer screen. Scanning
from the on-screen OneTouch Button Panel is the same as selecting a scanning option on the scanner, except
you click an icon that represents the function.
•
TWAIN Interface—This option uses your scanner’s TWAIN interface to scan. Select scanning options before
scanning, put the document in the scanner, then click the Scan button in the TWAIN interface window.
•
ISIS Interface—This option uses the ISIS interface for scanning. Select the ISIS scan settings, put the
document in the scanner, then click the Preview Scan button in the ISIS window.
Xerox® DocuMate® 4830
User’s Guide
44
Download from Www.Somanuals.com. All Manuals Search And Download.
Scanning and
Configuring OneTouch
6
This chapter includes:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Based on the recommended full installation of the scanner driver and the Visioneer OneTouch software, OneTouch
is your main scanning interface for using the scanner.
Xerox® DocuMate® 4830
User’s Guide
45
Download from Www.Somanuals.com. All Manuals Search And Download.
The OneTouch Button Panel, that you see on the computer screen, shows the pre-set function for each button (such
as Email) and the icon of the destination (called the Destination Application) where the images will be sent when
scanning is finished.
The OneTouch button panel shows
which application the button is
configured to send images to.
Xerox® DocuMate® 4830
User’s Guide
46
Download from Www.Somanuals.com. All Manuals Search And Download.
Default OneTouch Settings
When you installed the scanner, the software configured each OneTouch button with appropriate settings
consisting of: a Destination Application, a Scan Configuration, and a File Format. The button names, such as Email
or Copy, indicate the original factory settings for a button. You can change any of these settings. Please see
For example, the Email button is set up to scan documents then immediately attach them to a new email message
in your default email program. The email application will default to the email program specified in the internet
options of Internet Explorer.
A folder icon for a button means that the button is set up to archive the scanned item. The scanner sends the
scanned image directly to a folder without opening the image first in a software application.
A question mark for a button means your computer does not have the appropriate software or hardware for the
initial factory settings.
If the OneTouch OmniPage Module is not installed, then the options for sending to word processing applications
such as Microsoft Word will not be available. The OneTouch OmniPage module is installed automatically when you
install Visioneer OneTouch from the installation disc.
Note: The default page size in each configuration is based on your computer’s Windows Measurement system
selection of U.S. (United States) or Metric units.
•
If U.S. is the selected measurement, the default page size in each profile will be based on the United States
standard paper sizes such as 8.5 x 11 inches.
•
If Metric is the selected measurement, the default page size in each profile is based on the ISO 216 standard
and the majority of the profiles will default to A4.
Xerox® DocuMate® 4830
User’s Guide
47
Download from Www.Somanuals.com. All Manuals Search And Download.
Scan from the OneTouch Button Panel
Scanning from the button panel on your computer’s screen works like pressing a button on the scanner. The scanner
scans the item, then sends the image to the Destination Application indicated by the button’s icon.
To scan from the OneTouch Button panel:
1. Load the documents into the scanner.
2. Click on the OneTouch icon in the Windows notification area (at the lower right corner of the screen.)
OneTouch Icon
3. The OneTouch Button Panel opens.
4. Click the button you want to use to scan.
5. The scanner starts scanning and the image is sent to the selected destination for the OneTouch button you are
using to scan.
Features of the OneTouch Button Panel
The OneTouch panel is your on-screen set of controls for the scanner. From the panel you can access the hardware
settings for your scanner and configure the scanning buttons.
Click on the OneTouch icon to open the panel.
The Title Bar
•
•
•
Green arrows—click to cycle through the panel’s 3 views.
Scanner icon—click to open the scanner’s hardware properties.
Red “X”—click to close the OneTouch panel.
The Button View
•
•
•
Left-click on a Destination Application icon to start scanning.
Right-click on a Destination Application icon to open the OneTouch Properties.
Left-click on the arrow buttons, on the right side of the panel, to view the rest of the OneTouch buttons.
Xerox® DocuMate® 4830
User’s Guide
48
Download from Www.Somanuals.com. All Manuals Search And Download.
The Detail View
•
•
•
Left-click on a Destination Application icon to start scanning.
Right-click on a Destination Application icon to open the OneTouch Properties.
Single-click on the detailed information to open the OneTouch Properties.
The Hardware View
•
•
Left-click on the scanner icon to return to the Button view.
Right-click on the scanner icon to open the scanner’s hardware properties.
Xerox® DocuMate® 4830
User’s Guide
49
Download from Www.Somanuals.com. All Manuals Search And Download.
Changing the Button Settings
1. Click on the OneTouch icon.
2. Right-click a button on the OneTouch Button Panel.
3. The OneTouch Properties window opens.
The OneTouch Properties window will also open when you press, hold down for 3 seconds, and release the
Simplex or Duplex button.
Scanner button
configuration tab
Select a file
format foryour
scanned
images.
Select the
Destination
Application that
will open when
you are finished
scanning. You use
the destination
application to
view and work
with your scanned
images.
Select a
configuration
for scanning
the item.
Some of the options on the OneTouch Properties Window are “grayed out” and are not available, these options
are not appropriate for your scanner model.
4. If your scanner has multiple scanner buttons, or an LED function selector on the scanner, select the button in
OneTouch that you want to change.
LED Number—Click the up or down arrow to cycle through the OneTouch buttons.
Button Tabs—Click on one of the tabs, across the top of the OneTouch properties window, to configure that
scanner button. There is one tab for each button on the scanner as well as the Options tab to change button
specific features.
5. Select the destination you want OneTouch to send the scanned image to in the Select destination list.
If you select a word processing program such as Microsoft WordPad or Microsoft Word that can be used for
OCR (such as TXT or RTF), the text in scanned images is automatically converted to word processing text.
6. Select a file format in the Select format panel.
The formats are based on the type of Destination Application you select. The icon names indicate their file
Xerox® DocuMate® 4830
User’s Guide
50
Download from Www.Somanuals.com. All Manuals Search And Download.
7. Select a scanning configuration in the Select configuration list.
The configuration’s basic settings include: scanning mode, resolution (dpi), page size, brightness (Br), and
contrast (Cr). To see a selected scan configuration’s settings, click its icon. Click the icon again to close the
detailed information. Refer to Scan Configurations on page 55 and Configure Before Scan on page 67 for
instructions on creating and modifying scan configurations.
8. Click on OK to save the changes.
9. Place an item in the scanner and click the OneTouch button to start scanning.
The scanner scans and sends the image to the selected destination, with the file format and scan configuration you
specified.
Properties button—displays a window for selecting properties for a destination. This button is disabled if the
selected destination application does not have global configuration properties.
Refresh button—updates the links between all your computer’s Destination Applications and OneTouch. If you
install new software that can be used as a Destination Application, click the Refresh button to link the new software
to OneTouch.
New/Copy/Edit/Delete buttons—click New or Copy to add new scan configurations to the list. Click Edit or Delete
to change or remove them.
OK/Cancel/Apply buttons—OK accepts any changes and closes the window. Apply accepts any changes but
leaves the window open so you can continue making additional changes. Cancel closes the window without
accepting any changes.
Xerox® DocuMate® 4830
User’s Guide
51
Download from Www.Somanuals.com. All Manuals Search And Download.
Selecting Options for OneTouch
Use the Options tab to configure how OneTouch works with the selected button, such as which destinations are
available, or what the file name should be.
Select Button—click the down arrow and select the button for which you want to modify the settings from the list.
The options you choose in this window only apply to the button you select in this list.
Show all destinations—this option selects all of the Destination Application categories. The list of Destination
Applications available for the selected button will include all the applications on your computer that fall into these
categories.
Select destinations—select this option to individually choose the types of applications to include in the list of
Destination Applications. Check the boxes for the type of application to include.
Destination Categories:
•
Document management includes Nuance PaperPort and other applications for processing and keeping track
of your scanned documents. This category includes the Send to Application and Open Scanned Document(s)
destinations.
•
•
Image editors include Microsoft Paint and other drawing and graphics applications.
Text editors include Microsoft Word and WordPad, Microsoft Excel, and other word processing and
spreadsheet applications. Select this option if you want OCR processing to convert your scanned documents to
text that you can edit.
•
•
PDF applications are for viewing and/or editing Adobe PDF files.
Email includes Microsoft Outlook and other email applications, as well as the SMTP destination which allows
you to scan directly to the SMTP server without opening an email client application.
•
Storage and CD-R/W is for scanning directly to a folder on the computer, server, FTP server, SharePoint site, or
to the Windows CD temp directory for burning the files to a CD.
•
•
Fax and Print is for sending your scanned documents directly to your printer or fax software.
STI event forwarding is for using another application’s interface for scanning. The OneTouch Event
Forwarding dialog box opens so you can select which application to use to continue scanning.
Xerox® DocuMate® 4830
User’s Guide
52
Download from Www.Somanuals.com. All Manuals Search And Download.
Enable scanning to multiple destinations—select this option to allow for multiple destinations to be selected, in
the destination list, on the OneTouch configuration tab. This feature allows you to scan one time while distributing
Instant delivery—enables image transfer to the destination while scanning is in progress, provided that Create
Single Image Files is also selected. If Create single image files is not selected, image transfer occurs after all pages
have been scanned.
Show progress window—select this option to display the progress window of the document(s) during scanning.
Use job separator when scanning multiple pages—select this option to have the scanner separate multiple page
scan jobs into separate files when scanning is complete.
•
When a blank page is detected—select this option to have a new file created each time a blank page is
detected in the stack of pages being scanned. Note that when scanning duplex, both sides of the page must
be blank.
•
When the number of images reaches—select this option, and input a number in the box, to have a new file
created each time the number of images scanned reaches the number you input in this field. Note that when
scanning duplex, the number of images detected is twice the number of pages scanned. For example, if you
input “5” in the field, and scan 10 pages, 20 images are captured, and you will get 4 separate files with 5
images in each file.
Please refer to Scanning with Job Separation on page 112 for detailed information about scanning with job
separation, and how it works with other options in OneTouch.
Use custom file naming—select this option to enable the input field so that you can specify the file name for your
scanned document(s). You can specify a different file name for each OneTouch button. When this option is not
select, the file name is automatically generated by OneTouch for all scans.
•
The preview area, to the right of the Use custom file naming text, shows an example of the filename as you
type into the input field and/or select token options from the list.
•
Type the file name you want into the input field. Note that you cannot input these characters in a file name: \ /
: * ? “ < > |
When inputting a file name, the file name must be unique, otherwise every scan created would overwrite the
previous scan. The menu to the right of the input field contains a list of tokens you can select to create unique
file names. These tokens include counting numbers, date and time values, number of pages scanned, and so
on. If the button name is not unique, you will see an on-screen notification that a {BatchID} and {#b} will be
inserted into the name.
•
Click the down arrow and selected a token value from the list, then click the arrow button to add that value to
the file name field. The token values are:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
{FN}—inserts the scanner name.
{#b}—inserts the image number without adding zero (1).
{#03b}—inserts a 3-digit image number in the scan batch (001).
{D}—inserts the numeric day of the month without a zero added to single-digit days (4).
{DD}—inserts the numeric day of the month with a zero added to single-digit days (04).
{DDD}—inserts the abbreviated 3-letter day (Mon).
{DDDD}—inserts the full name of the day (Monday).
{M}—inserts the numeric month without a zero added to single-digit months (8).
{MM}—inserts the numeric month with a zero added to single-digit months (08).
{MMM}—inserts the abbreviated 3-letter month (Aug).
{MMMM}—inserts the full name of the month (August).
{YY}—inserts the two-digit year (97).
{YYYY}—inserts the four-digit year (1997).
{h}—inserts the 12-hour clock hour without a zero added to single-digit time values (2).
Xerox® DocuMate® 4830
User’s Guide
53
Download from Www.Somanuals.com. All Manuals Search And Download.
•
•
•
•
•
•
•
•
•
•
•
•
•
•
{hh}—inserts the 12-hour clock hour with a zero added to single-digit time values (02).
{H}—inserts the 24-hour clock hour without a zero added to single-digit time values (2).
{HH}—inserts the 24-hour clock hour with a zero added to single-digit time values (02).
{m}—inserts the minute without a zero added to single-digit time values (7).
{mm}—inserts the minute with a zero added to single-digit time values (07).
{s}—inserts the second without zero added to single-digit time values (9).
{ss}—inserts the second with zero added to single-digit time values (09).
{User}—inserts the user name.
{Mach}—inserts the computer name.
{Dest}—inserts the destination application name.
{Bttn}—inserts the button name.
{Mode}—inserts the scan color mode.
{Size}—inserts the page size.
{BatchID}—inserts a unique batch identification number.
Technical Note
Some destination application links require a specific filename format for the images that have been sent to the link
to open correctly in the application. For example, when scanning duplex, if the image token {#03b} is not included
in the filename, then each image sent will be regarded as a separate scan, and instead of one file with 2 pages you
will have 2 files. As each destination application link is different, there is no standard filename type you can create to
use for all destinations. If you scan and the images are not grouped in the file(s) as needed, try deselecting Use
custom file naming and then scan again.
Xerox® DocuMate® 4830
User’s Guide
54
Download from Www.Somanuals.com. All Manuals Search And Download.
Scan Configurations
The scan configurations are where you select the scanning resolution, brightness, mode (color, black & white, or
grayscale), and a number of other settings. To see a selected scan configuration’s settings, click its icon. Click the
icon again to close the detailed information.
Click the icon of a
selected configuration to
view its settings.
Select the scan
configuration to edit or
delete. It must be
unlocked, as indicated by
not having a lock
displayed here.
Note: Use Configure Before Scan if you want to set the options manually before scanning. See Configure Before
Create a new configuration:
•
•
Click the New button to create a new configuration starting with the OneTouch default configuration settings.
Select a configuration in the list, then click on the Copy button to create a new configuration starting with the
settings of the currently selected configuration.
Edit or delete a configuration:
Select the scan configuration you want to edit or delete.
•
•
To delete the configuration, click the Delete button.
To edit the configuration, click the Edit button.
Edit the settings and click OK.
Note: Your scanner comes with a number of configurations pre-set at the factory. To ensure that your scanner will
always have a set of correct scan configurations, do not delete the pre-set configurations. We also recommend that
you keep those configurations locked so they are not inadvertently deleted. That way, you will always have the
factory-settings available. If you do delete or edit them, and want to get the factory pre-sets back again, you will
need to uninstall then re-install your scanner.
In the Scan Configuration Properties window, the Scan Settings, Page Settings, Advanced Settings, and
Redaction Settings tabs are always available. When the Visioneer Acuity module is installed, the Acuity Settings
tab will also be available for all destinations.
Xerox® DocuMate® 4830
User’s Guide
55
Download from Www.Somanuals.com. All Manuals Search And Download.
Based on the selected destination, additional settings tabs may also be available. If you see one of these additional
settings tabs please refer to the appropriate section, as listed below, for instructions on configuring these
destination specific options.
•
Use the Storage Options tab to choose the storage folder for scans sent to the Transfer to Storage
•
•
Use the PaperPort tab to choose the destination folder, in the Nuance PaperPort application, as described on
•
•
•
Use the SharePoint tab to specify a SharePoint site, user credentials, and destination folder, as described on
Use the FTP Transfer tab to specify an FTP site, user credentials, and destination folder, as described on
Use the SMTP Configuration tab to specify an SMTP server, user credentials, and destination email address,
as described on page 89.
Scan Settings Tab
On the Scan Configuration Properties dialog box, type a name.
Type a new name for
the configuration.
If the configuration
is locked, click the
lock to unlock it. The
icon becomes a key.
Select the scan mode
and drag the slider to
set the resolution.
Drag the sliders to set
the Brightness and
Contrast.
Mode—select a scanning mode:
•
Black&White to scan in black and white. For example, letters and memos are usually scanned in black and
white.
•
•
Grayscale to scan items such as documents containing drawings or black and white photographs.
Color to scan color photographs and other color items. Color scans have the largest file size.
Resolution—drag the slider to the right or left to adjust the dots per inch (dpi) of the resolution. The higher the dpi
setting, the sharper and clearer the scanned image. However, higher dpi settings take longer to scan and produce
larger files for the scanned images.
Brightness—sometimes an image is scanned with the brightness and contrast set too light or too dark. For
example, a note written with a light pencil may need to be scanned darker to improve legibility. Increasing or
decreasing the brightness makes the scanned image lighter or darker.
Contrast—the difference between the lighter and darker portions of the image. Increasing the contrast emphasizes
the difference between the lighter and darker portions, decreasing the contrast de-emphasizes that difference.
Key and Lock icon—if you want to lock the configuration, click the key icon to change it from a Key to a Lock.
Xerox® DocuMate® 4830
User’s Guide
56
Download from Www.Somanuals.com. All Manuals Search And Download.
Page Settings Tab
The options on the Page Settings tab will be available based on either the selected color mode (Black & White,
Grayscale, or Color), or based on whether or not the scanner hardware supports the feature.
Click the name to
toggle between
inches and
millimeters.
Standard—click the menu arrow and choose a page size from the list.
Custom—enter the horizontal and vertical page dimensions in the boxes. Click the name of the units, inches or
millimeters, to toggle between them.
Improvements and Settings—it is indicated in the feature description if there is a software or hardware
dependency for the option to be available.
•
Reduce Moiré patterns—moiré patterns are wavy, rippled lines that sometimes appear on the scanned
images of photographs or illustrations, particularly newspaper and magazine illustrations. Selecting Reduce
moiré patterns will limit or eliminate moiré patterns in the scanned image. This option is only available when
scanning in Color or Grayscale at lower resolutions, and when the scanner supports this feature.
If you are scanning using an Automatic Document Feeder, and the page is fed through at too great of an
angle, the image may not straighten correctly. In that case, re-scan the page using the paper guides to feed
the paper in straight.
Xerox® DocuMate® 4830
User’s Guide
57
Download from Www.Somanuals.com. All Manuals Search And Download.
•
Invert image—reverses the color of each pixel in the scanned image.
When scanning in black and white, each pixel is reversed from black to white and white to black. When
scanning in grayscale each pixel is reversed to the opposite level of gray. When scanning in color each pixel is
reversed to the opposite color in the color wheel.
For example, you might choose this option if you are scanning pages that have been printed from newspaper
microfilm. Newspaper microfilm reverses black and white so that when viewed on a monitor, the text is white
and the paper is black.
The following example shows the original grayscale image and the inverted image.
The following example shows the original color image and the inverted image.
•
Skip blank originals—select this option to have the scanner detect if a blank page has been fed through the
scanner, and remove it from the final file. Typically you might use this option when scanning a stack of two-
sided pages which have a number of blank sides.
Sensitivity—you can adjust the sensitivity level of the blank image detection.
Note that when the Options tab feature Use job separator in multi-page batch is enabled, and the option
selected is When a blank page is detected, the sensitivity level for Skip Blank Originals is the sensitivity level
that will be used when both features are enabled.
Note that when the feature Use job separator in multi-page batch is enabled, and the option selected is
When the number of images reaches, the blank originals are discarded before the images are counted. For
example, if you scan 3 pages in duplex mode, each side of the page is counted as an image and the total
number of images is 6. When Skip Blank Originals is enabled, and 2 of the 3 pages in the stack are blank on one
side, the total number of images counted is 4 not 6.
Xerox® DocuMate® 4830
User’s Guide
58
Download from Www.Somanuals.com. All Manuals Search And Download.
•
•
Double Feed Detection—selecting this option turns on the scanner hardware feature that detects when
multiple pages feed through the scanner at one time. This option is only available if the scanner supports this
feature.
Manual Feed Mode—select this option to enable a delay from when the last page is scanned and when the
scanner stops the scan job.
To scan with manual feed mode:
1. Select Manual feed mode.
2. In the Timeout field, input the amount of time you want the scanner to wait from when the last page is
scanned and when the scanner stops scanning.
3. Place a document in the scanner.
4. Click Scan.
5. The scanning progress dialogue on-screen will display a countdown indicating how much time you have
to place the next document in the scanner.
6. When you are done scanning all pages in your document, you can click on Abort to stop the timer or
simply let the timer run out.
Advanced Settings Tab
Use the Advanced Settings tab to set color correction options for Color or Grayscale scanning. Drag the sliders to
the left and right to change the color settings. As you do, the image changes to show the effects of the new settings.
•
•
•
Color saturation—the strength or purity of a color. This option is only available when the selected scan mode
is Color.
Color hue—the color your eyes see as reflected from the image. This option is only available when the
selected scan mode is Color.
Gamma—is the tone curve and the starting point for image enhancement. As you raise or lower the Gamma
value, the values at which saturation, hue, brightness and contrast affect the image are changed. It is
recommended that you keep the default Gamma value or adjust this setting before adjusting the other
options. This option is available for both Color and Grayscale scanning.
Xerox® DocuMate® 4830
User’s Guide
59
Download from Www.Somanuals.com. All Manuals Search And Download.
Redaction Settings Tab
Use the options on the Redaction Settings tab to remove a specified area in the scanned image.
Please refer to the technical note, at the end of this section, for information about how this setting works with other
options in the OneTouch Scan Configuration you are modifying.
Enable redaction—select this option to enable redaction when scanning. You might use this option if you want to
remove a logo or image that appears on each page that you are scanning. You can choose what color to fill in the
redacted area in the scanned image, and set multiple areas. If you are scanning in Duplex mode, you can specify
the area separately for the front and back side of the pages.
Click Add to add a line item to the area list in this window. You can redact multiple areas from the scanned image,
click the Add button again to continue adding line items to the list. Select an item in the list then click the Remove
button to remove the specified redaction area from the list.
Click one time on the default value, 0.00 in each field, to enable the control box for you to input the start position
and redaction area size. The units of measurement is displayed on the lower-right corner next to the Paper size field.
•
•
•
•
From left—input the upper-left corner start position measured from the left-side of the page.
From top—input the upper-left corner start position measured from the top of the page.
Width—input the width of the area to be removed.
Height—input the height of the area to be removed.
Xerox® DocuMate® 4830
User’s Guide
60
Download from Www.Somanuals.com. All Manuals Search And Download.
Color—this color field shows the selected fill color for the redacted area(s). When the software removes the area
you specify, it fills the area with the color you have selected here. To change the color, click the artist palette button
to open the Windows color palette. Select the color you want then click on OK. The color you selected will now
display in the Color field on the Redaction Settings tab.
Preview—this color field shows the actual color that will fill the redaction area in the final scanned image. When
scanning in color, the Preview field will match the Color field. When scanning in Grayscale, the preview field will show
the gray version of the color you selected, and that color will be in the final scanned image. When scanning in
Black&White, the preview field will display black or white depending on the darkness of the color you selected, and
the final image will have the redacted area(s) be black or white.
Color
scanning
Grayscale
scanning
Black&White
scanning
Technical Note
The options on the Page Settings tab will affect the redaction options as described below:
•
On the Page Settings tab, click the name inches or mm to toggle between the two units of measurement.
When you click back on the Redaction Settings tab, the lower-right corner displays the Paper size in the units of
measurement you selected.
•
Make sure the page size selected on the Page Settings tab is correct for the documents you are scanning,
otherwise the redaction may not occur in the correct area.
Xerox® DocuMate® 4830
User’s Guide
61
Download from Www.Somanuals.com. All Manuals Search And Download.
•
If Color dropout is selected, redaction occurs after the color specified is removed from the image.
For example, if you selected Red as the color dropout, but then specify red for the redaction region, the final
image will have the redacted region filled with gray when scanning Grayscale, or black or white when scanning
in Black&White.
Click the name to
toggle between
inches and
millimeters.
Xerox® DocuMate® 4830
User’s Guide
62
Download from Www.Somanuals.com. All Manuals Search And Download.
File Formats
The available file formats, in the Select format panel, are based on the selected destination for scanning. For
example, if scanning to the destination Transfer to Storage, all file formats are available as the files are saved
directly to a folder without opening any application. If the destination is an application, such as Microsoft’s Paint,
only the file types the application supports will be available in the Select format panel.
Most of the format icons have a right-click menu to select file format specific options, or choose additional formats
that are not represented in the panel by default.
The format names in the Select format panel indicates the file type extension for the scanned file.
Text Formats;
TEXT is only one of
several text
formats available.
Image Formats. The BMP, JPG,
and PDF image formats have
right-click menu options.
Create Single Image Files
The TIFF and PDF formats, as well as the text file formats, support multiple page documents in a single file. If you
are scanning as a TIFF or PDF format, or as one of the text formats, and want one file created for each image
scanned, select Create single image files. Note that this option is automatically selected and disabled if you have
selected a format that only supports single pages, such as BMP, PNG, GIF, or JPG.
Image Formats
Select an image file format for photos, artwork or other documents that you want to save as images. BMP and TIFF
are standard image file formats generally used if you want to do additional image processing, such as photo touch-
up or color correction.
Xerox® DocuMate® 4830
User’s Guide
63
Download from Www.Somanuals.com. All Manuals Search And Download.
Right-click on the BMP icon to access the GIF and PNG image formats. When you select either of these formats, the
format panel will change the BMP icon to the selected image format icon.
BMP—the *.bmp (bitmap) format is generally used when you want to do additional
image processing, such as photo touch-up or color correction, as very little image
compression is used when creating the file. When scanning in color or grayscale, BMP
scans result in the largest file size of the image formats.
GIF—the *.gif (graphics interchange format) format is generally used when putting
images on a website or server, as image compression can reduce the file size by
approximately 95% when compared to a BMP file of the same image. Company logos
and small pictures on a webpage are often GIF images. The GIF compression, and
limited color range, can result in the medium and large images looking grainy or
pixilated.
PNG—the *.png (portable network graphics) format is another common image format
for website graphics. Like GIF, the PNG compression greatly reduces the file size when
compared to a BMP file of the same image. However, the PNG compression is different
from GIF compression in that PNG images look better when scaled. Therefore, PNG is
often used in place of GIF for company logos with a lot of detail, clickable buttons,
medium sized pictures, and so on.
TIFF—the *.tif (tagged image file format) format is another image type that is often
used for photo editing. When scanning in color, it produces a file of similar quality and
size to a BMP file. However, when scanning in Black & White, the TIF compression
produces the smallest file size of all the image types without losing image quality. TIFF
also supports multi-page image files.
JPG—the *.jpg (joint photographic experts group) format is a common image format
for transferring pictures electronically, such as posting to a website or sending via email,
as JPG image files are smaller than BMP and TIFF files. You can change the level of
compression for the picture file to have better quality or a smaller file size.
To select a JPEG file size:
1. Select JPG as the page format.
2. Right-click on the JPG icon.
A menu opens.
Xerox® DocuMate® 4830
User’s Guide
64
Download from Www.Somanuals.com. All Manuals Search And Download.
3. Choose the file size/image quality option for your scanned images.
Minimize Size—smallest file size, lowest image quality.
Normal—medium file size, some loss of image quality.
Maximize Quality—largest file size, minimal loss of image quality.
Your selection pertains only to the button currently selected on the OneTouch Properties window. Other
buttons that have JPG selected as the file format are not affected, so you can set the JPG file size/image
quality independently for each button.
4. Click OK or Apply on the OneTouch Properties window.
Right-click on the PDF format icon to change the image quality or select the option to make the scanned PDF file
PDF-A compliant.
PDF—the *.pdf (portable document format) image format is often used to create
images of text pages. The image compression of PDF files creates relatively small file
sizes when scanning multiple page files in color. While the TIFF image format also
supports multiple page files, when scanning in color the TIFF files are often too large to
be transferred electronically. The PDF file format is often used for posting multiple page
files to websites, sending via email, and permanent storage. As with the JPG file format,
you can change the PDF quality to reduce the file size or improve the image quality.
®
®
Adobe Reader , or other PDF viewer software, must be installed on your computer for
you to view PDF files.
Using PDF-A when scanning as PDF, means the files are compliant with the ISO-19005-
1 standard for permanent archival of electronic documents. More information about
this standard can be found at www.pdfa.org.
To select a PDF file size:
1. Select PDF as the page format.
2. Right-click on the PDF icon.
A menu opens.
3. Choose the file size/image quality option for your scanned images.
Minimize Size—smallest file size, lowest image quality.
Normal—medium file size, some loss of image quality.
Maximize Quality—largest file size, minimal loss of image quality.
Your selection pertains only to the button currently selected on the OneTouch Properties window. Other
buttons that have PDF selected as the file format are not affected, so you can set the PDF file size/image
quality independently for each button.
4. Click OK or Apply on the OneTouch Properties window.
Xerox® DocuMate® 4830
User’s Guide
65
Download from Www.Somanuals.com. All Manuals Search And Download.
Text Formats
Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you
scan a document with the text format selected, the text portions of the document are automatically converted to
editable text.
Select a text format for documents with text or numbers, such as a business letter, report, or spreadsheet. The text
format icon has several file formats available, depending on the Destination Application you select.
Detailed information about these text file formats, and instructions for setting up the OCR options, are in the section
To select a file type for the text format:
1. Select the Destination Application.
2. Right-click on the text format icon.
The menu options depend on the type of Destination Application you select.
Example menu for the Text format when
the selected application is Microsoft’s
Word and the OneTouch OmniPage
Module is installed.
Example menu for the Text format when
the selected application is Transfer to
Storage and the OneTouch OmniPage
Module is installed.
3. Choose the file type that you want for the text format.
4. Click OK or Apply on the OneTouch Properties window.
Xerox® DocuMate® 4830
User’s Guide
66
Download from Www.Somanuals.com. All Manuals Search And Download.
Configure Before Scan
You can set up the scanner so that, when you press a button or click it on the Button Panel, a different scanning
interface opens before the scanning starts. You can then use the interface to change the Resolution, Scan Mode, and
other settings. When you scan, the scanned image will still be sent as the file type and to the same Destination
Application already selected in the OneTouch Properties window for that button.
1. Open the OneTouch Properties window.
2. Select the scan configuration Configure Before Scan.
3. Click OK or Apply on the OneTouch Properties window.
To Scan Using Configure Before Scan
1. Click the button you set up to use Configure Before Scan.
2. The TWAIN Interface opens.
3. Choose your scan settings, such as the Picture Type of Color, Grayscale or Black & White, Resolution in DPI, and
Page Size.
4. Click the Scan button on the TWAIN Interface.
5. The item is scanned. When finished, click the Done button and the image will be sent to the Destination
Application specified in the OneTouch Properties window.
Canceling a Configure Before Scan
1. Click Cancel in the scanning progress window.
Xerox® DocuMate® 4830
User’s Guide
67
Download from Www.Somanuals.com. All Manuals Search And Download.
2. The following window will open asking if you want to cancel the entire job.
•
•
Yes—scanning stops and all pages scanned in this batch, up to this point, will be deleted. The TWAIN
interface will close and you can restart your scan from the beginning.
Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch.
For instance, the Picture Type is Black & White but you want to scan your documents in color. Choose Yes
to delete any scanned pages, then start over but select the correct picture type before scanning.
No—scanning stops, but all pages scanned in this batch, up to this point, are not deleted and the TWAIN
interface remains open. You can place a new page in the scanner, adjust the TWAIN settings for it, then
click the Scan button in the TWAIN interface to continue scanning. At the end of the scanning batch, all
pages from the first portion of the scan and second will be sent to the Destination Application.
Choose this option if, for instance, you have been scanning a Black & White document but you want to
insert a color page into it. Instead of having to re-scan the entire batch, you can stop the current scan,
change the picture type from Black & White to Color, then restart the scanning without losing the pages
already scanned.
Xerox® DocuMate® 4830
User’s Guide
68
Download from Www.Somanuals.com. All Manuals Search And Download.
Open Scanned Document(s)
Select the destination Open Scanned Document(s) to have the scanned document open automatically when
scanning is complete.
Supported file types—all file formats are available when scanning to the Open Scanned Document(s) destination.
Note that text file formats are only available if an OCR module or application is installed. Please refer to Text
Destination type—the Open Scanned Document(s) destination is classified as a “Document Management Link”.
To make it available in the destination list, you must select Document management on the Options tab in the
OneTouch Properties window.
Technical Note
•
If there is no application installed for the file format you selected, the OneTouch Link Log Viewer will open
when scanning is finished showing the failure. You can double-click on the log failure to open the detail view of
the failed transfer.
For example, if you select PDF as the file type a PDF viewer application must be installed to open the file.
Either install an application for that file type, or associate an application in the Windows Explorer folders
option, please refer to your Windows documentation for instructions on associating file types.
•
When scanning to multiple destinations, the scanned file is still sent to the other selected destination
application(s) in OneTouch.
Xerox® DocuMate® 4830
User’s Guide
69
Download from Www.Somanuals.com. All Manuals Search And Download.
Transfer to Storage
With Transfer to Storage, you can scan documents and save them in a folder in one step.
Supported file types—since the files are saved directly to a folder on the computer or server, all file formats in
OneTouch are available. Note that text file formats are only available if an OCR module or application is installed.
Please refer to Text Formats on page 66 to see a list of text file formats that are available when OCR is installed.
Destination type—the Transfer to Storage destination is classified as a “Storage Link”. To make it available in the
destination list, you must select Storage and CD-R/W on the Options tab in the OneTouch Properties window.
Setting the Folder and Options from OneTouch
In the OneTouch Properties window, select Transfer to Storage as the Destination Application for scanning.
•
Click the Properties button to open the OneTouch Link Properties for Transfer to Storage. From this window,
you can change the global default storage location and options.
On initial installation of OneTouch, all scan configurations use these settings. When you create new
configurations, the default settings will also match what you have selected here. If you modify the storage
options in an individual configuration, changing the options in this Link Properties window will no longer
update to the configurations you modified.
Xerox® DocuMate® 4830
User’s Guide
70
Download from Www.Somanuals.com. All Manuals Search And Download.
•
Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the Storage
Options tab and use this window to set a configuration to scan to a different folder than the one selected in
the Link Properties window.
Changing the options in this window only affects the configuration you are creating or modifying. All other
configurations will retain their settings for this destination.
Transfer to Storage OneTouch Link
Properties window
Scan Configuration Properties window -
Storage Options tab
Storage layout
•
All documents are in the root—the scanned documents are saved in the root of the folder specified in the
Storage location.
•
Documents are put into folders by month, week, or type—folders are created based on your selection
(month, week, or file type) and the scanned documents are saved in those folders. New folders are created for
each month and week so you can keep track of when you scanned the documents.
Storage location
This is the location on the computer or network where the file will be saved. Click on the Browse button to
•
change the location by browsing through your Windows folder list, or type a location directly into the input
field. You can select a local folder, or a folder on a server or mapped drive.
Open storage folder when scan is complete
•
Select this option to have the folder, specified in the Storage location, open when scanning is complete and
the image has been transferred to that location. If you have selected a month, week, or type grouping option,
the folder that opens will be the grouping option you selected.
Setting the Folder from Windows
When OneTouch was installed, a storage option was added to the right-click menu of your Windows folders. This
menu option allows you to set the Transfer to Storage folder location without opening OneTouch first.
1. Right-click on the folder you want set as the scan destination.
Xerox® DocuMate® 4830
User’s Guide
71
Download from Www.Somanuals.com. All Manuals Search And Download.
2. Hover the mouse cursor over the Set as scan destination option and the sub-menu will open to the right. Click
on the setting you want the Storage location to be updated with.
•
•
•
For all configurations—select this option to have the storage location, in all scan configurations Storage
Options tabs, updated to use this location. Note that the storage Link Properties location will also update
to use this location.
For new and default configurations—select this option to have the OneTouch Link Properties storage
location updated. Any scan configurations that you have not previously updated, with custom storage
locations, will also use this location.
For configuration used by a button—when you select this option, another sub-menu will open to the
right. The sub-menu will contain a list scanner buttons that are currently set to scan to the Transfer to
Storage destination. Select the button you want updated to use this location. This option modifies only
the scan configuration that is assigned to the button you select. If you have multiple OneTouch 4.6
scanners installed, the first sub-menu will show a list of the currently connected scanners for you to select
which scanner to update.
Note that this option is disabled if there is no scanner plugged in and turned on.
Scanning to Multiple Folders
When archiving documents with Transfer to Storage option, you can scan the documents to different folders. For
example, one folder might be for “Business Receipts,” a second folder might be for “Personal Receipts,” and a third
folder might be for “Annual Receipts.”
To scan to multiple folders, you create multiple configurations, each with a different storage location for the
scanned documents. Scan one set of documents using the scan configuration with the appropriate storage location
for that set. Then switch to another scan configuration and scan the next set of documents to store them in their
folder.
Setting Up Multiple Folders for Transfer to Storage
1. Using Microsoft Windows, create the folders that you want to use for storing scanned items.
2. Open the OneTouch Properties window.
3. Select Transfer to Storage as the Destination Application.
Xerox® DocuMate® 4830
User’s Guide
72
Download from Www.Somanuals.com. All Manuals Search And Download.
4. Click the New button.
The Scan Configuration Properties dialog box opens.
5. To help you remember which folder it is, give the new configuration a name that indicates the folder name,
such as “Business Receipts.”
6. Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want.
7. Click the Storage Options tab.
8. Click the Browse button.
Xerox® DocuMate® 4830
User’s Guide
73
Download from Www.Somanuals.com. All Manuals Search And Download.
9. Select the folder you created for storing the scanned documents.
10. Click OK. The selected folder will now be set as the Storage location, such as “Business Receipts.”
11. Click OK. The new configuration is now listed as a Transfer to Storage configuration.
12. Repeat the process to create additional new configurations, such as one named “Personal Receipts.”
Note: Make sure to designate separate folders as the Storage Locations for each new configuration.
Xerox® DocuMate® 4830
User’s Guide
74
Download from Www.Somanuals.com. All Manuals Search And Download.
13. You will now have multiple configurations set up for the Transfer to Storage destination, and each
configuration scans documents to separate folders.
The new configurations
apply to the Transfer to
Storage Destination
Application.
14. Now select a scanner button for each new configuration. Click Apply to set that button for that configuration.
Scan to multiple storage folders:
1. Insert the document you want to scan to storage.
2. Start scanning with the first button that you set to scan documents and transfer to storage.
3. When scanning is complete, insert the next set of documents in the scanner, then press the second button you
set to scan documents and transfer them to storage.
4. When scanning is finished, the documents are stored in the two separate folders.
Xerox® DocuMate® 4830
User’s Guide
75
Download from Www.Somanuals.com. All Manuals Search And Download.
Burn to CD-ROM
If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This feature
is available only on computers running Windows version XP or later.
Supported file types—since the files are going to be burned to a CD, all file formats in OneTouch are available.
Note that text file formats are only available if an OCR module or application is installed. Please refer to Text
Destination type—the Burn to CD-ROM destination is classified as a “Storage Link”. To make it available in the
destination list, you must select Storage and CD-R/W on the Options tab in the OneTouch Properties window.
1. Open the OneTouch Properties window.
2. Select Burn to CD as the Destination Application.
3. Choose a File Format and a Scan Configuration.
4. Click OK.
5. Now start scanning using the scanning button you set to scan and burn to a CD.
The scanner will start scanning. When finished the file will be saved to the Windows temporary location for CD
files. An information bubble will appear in the Windows notification area telling you that there are files waiting
to be burned to CD.
Xerox® DocuMate® 4830
User’s Guide
76
Download from Www.Somanuals.com. All Manuals Search And Download.
6. When you are ready to burn the files to a CD, open the OneTouch Properties window, select Burn to CD and
then click the Properties button.
7. Make sure a blank CD is in the CD burner.
8. Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD.
If other files are also waiting in this location, they will get written with the OneTouch files on the CD.
Xerox® DocuMate® 4830
User’s Guide
77
Download from Www.Somanuals.com. All Manuals Search And Download.
Printer or Fax
The availability of printers and/or faxes in the OneTouch destination list depends on whether or not you have
printers or faxes configured in Windows. Please refer to the Windows documentation, or your printer or fax
documentation, for setting up printers and faxes.
Supported file types—only the BMP file format is available, when scanning to a printer or fax, as only
uncompressed data can be send to these devices.
Destination type—printers and Faxes are classified as “Device Links”. To make them available in the destination
list, you must select Fax and Print on the Options tab in the OneTouch Properties window.
The Properties button will be disabled in OneTouch as there are no global properties for this type of destination.
Select a printer or fax device, in the Select destination list, then open a Scan Configuration to modify the settings for
the device you selected.
Click on the Device Settings tab and use the options on this tab to select settings for the device.
Xerox® DocuMate® 4830
User’s Guide
78
Download from Www.Somanuals.com. All Manuals Search And Download.
•
•
Fit to page, reduce image if necessary—if the scanned image is too big to be printed or faxed on a single
page, the image will automatically be reduced to fit the page.
Actual size, crop image if necessary—if the scanned image is too big to be printed or faxed on a single page,
the image will automatically be cropped around its edges to fit on the page.
•
•
Center image on page—the image will be printed in the center of the page instead of at the top left corner.
Maintain aspect ratio—the aspect ratio is the length-to-width relationship of the image’s dimensions. Select
this option so the image’s relative proportions remain constant.
•
•
•
AutoRotate image for best fit—if the image is a Landscape format and the device is printing in the Portrait
mode, or vice versa, rotate the image to fit on the page.
Collate copies—if you are printing more than one page, collate the copies. Enter the number of copies in the
Copies box.
Advanced—click to see additional settings for the device. The dialog box that opens is specific to the device.
For example, if the device is your printer, the dialog box is your printer’s setup settings.
Note: When scanning to multiple printers and/or faxes, select the specific device, you want to configure the
Advanced features for, from the list before clicking on the Advanced... button.
Xerox® DocuMate® 4830
User’s Guide
79
Download from Www.Somanuals.com. All Manuals Search And Download.
PaperPort
In the OneTouch Properties window, select PaperPort as the Destination Application for scanning.
Supported file types—all image file formats are available when scanning to PaperPort. The sPDF and nPDF text file
formats are only available when the OmniPage software or OneTouch OmniPage module is installed. Please refer to
Destination type—the PaperPort destination is classified as a “Document Management Link”. To make it available
in the destination list, you must select Document management on the Options tab in the OneTouch Properties
window.
•
Click the Properties button to open the OneTouch Link Properties for PaperPort. From this window, you can
change the default folder location and options.
On initial installation of OneTouch, all scan configurations send the scanned document to the folder selected in
this window. When you create new configurations, the default settings will also match what you have selected
here. If you modify the options in an individual configuration, changing the options in this Link Properties
window will no longer update to the configurations you modified.
Xerox® DocuMate® 4830
User’s Guide
80
Download from Www.Somanuals.com. All Manuals Search And Download.
•
Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the PaperPort
tab and use this window to set a configuration to scan to a different folder than the one selected in the Link
Properties window.
Changing the options in this window only affects the configuration you are creating or modifying. All other
configurations will retain their settings for this destination.
PaperPort OneTouch Link Properties
window
Scan Configuration Properties window -
PaperPort tab
Select the destination folder for Scanned Documents
•
Select a folder to send the scanned document(s) to when scanning to the PaperPort destination.
The list of folders in this window are from the PaperPort Folder Manager. Use the PaperPort Folder Manager to
add or delete folders, add other drives and network locations to this list. You cannot add new folders from the
OneTouch PaperPort configuration windows.
Xerox® DocuMate® 4830
User’s Guide
81
Download from Www.Somanuals.com. All Manuals Search And Download.
Scan to the current PaperPort folder
•
Select this option to have the scanned document(s) sent to the currently selected folder in the PaperPort
application.
The PaperPort software must be open, before scanning, for the scans to be sent to the selected folder in the
PaperPort folder pane. If PaperPort is not open, this option is ignored and the scanned file is sent to the folder
selected in either the OneTouch Link Properties or Scan Configuration window for PaperPort.
Click the folder icon to open or close
the folder list in PaperPort.
These are the folders that are available
in the OneTouch PaperPort
configuration windows. Press F1 on
your keyboard to open the PaperPort
help file for instructions on managing
this folder list.
The selected folder in this list is where
the scanned file will be saved when
PaperPort is open and the OneTouch
option Scan to the current PaperPort
folder is selected.
Xerox® DocuMate® 4830
User’s Guide
82
Download from Www.Somanuals.com. All Manuals Search And Download.
SharePoint
The SharePoint destination link allows scans to be sent directly to a SharePoint site from OneTouch. Please contact
your SharePoint site administrator for the server information you need to configure this link. Alternatively, have your
site administrator or IT professional configure this link for you. Setup and configuration of the SharePoint sites and
user accounts are outside the scope of this document.
Supported file types—all image and text file formats, except HTML, are available when scanning to the SharePoint
site. Note that text file formats are only available if an OCR module or application is installed. Please refer to Text
Destination type—the SharePoint destination is classified as a “Storage Link”. To make it available in the
destination list, you must select Storage and CD-R/W on the Options tab in the OneTouch Properties window.
All configuration of the SharePoint server is done using the SharePoint settings tab in the Scan Configuration
Properties window.
1. Select SharePoint as the destination application.
2. Open the Scan Configuration you want to modify for scanning to a SharePoint site, or create a new Scan
Configuration.
Select an existing configuration in which you have already specified your SharePoint site information, and then
click on the Copy button to create a new configuration using the settings of the current configuration.
Xerox® DocuMate® 4830
User’s Guide
83
Download from Www.Somanuals.com. All Manuals Search And Download.
3. Click on the SharePoint tab and fill in the fields with the information for your SharePoint site.
•
•
Protocol—select which protocol you want to use to transfer the scan to the server.
SharePoint URL—input the full URL path of the SharePoint site without the http(s):// designation and actual
page. This path should include everything except the destination folder.
For example, if the web browser URL displays http://sharepoint.site.com/IT/common/shared documents/
default.aspx, then you would configure the SharePoint server path as follows:
•
•
•
Select HTTP as the protocol
The SharePoint URL would be sharepoint.site.com/IT/common
The Destination folder would be shared documents
•
User account—input the user account name that has privileges to save files to the specified SharePoint site
and Destination folder.
•
•
Password—input the password for the user account name you specified.
Use Windows Integrated Authentication—select this option to use the Windows current user’s login name
and password to access the SharePoint site.
•
•
Destination folder—this is the folder where the final scanned document(s) are transferred to when scanning
is complete.
Filename format—select a file naming format, for the scanned document, from the list. Select “Use custom
file naming” to use the file you set on the Options tab in the OneTouch Properties window.
Count—this field will enable when the selected Filename format contains {seq}. Input the number you want
the sequential count to start from.
Filename prefix—this field will enable when the selected Filename format contains {prefix}. Input the name
or value you want as the prefix in the final file name.
Because the destination configuration is done through the scan configuration, you can set each configuration to
scan to different SharePoint site, folder, filename format, using different user credentials, and so on. This is the same
process used as when scanning to different folders using the Transfer to Storage destination, as described in detail
starting on page 72.
Click on the Help button, in this configuration tab, to launch the SharePoint help file. The help file contains detailed
information about the settings in this window and technical implementation notes.
Xerox® DocuMate® 4830
User’s Guide
84
Download from Www.Somanuals.com. All Manuals Search And Download.
SharePoint Link Log Viewer
The OneTouch Link Log Viewer opens automatically when scanning is complete. Click on the menu arrow next to
View logs for and select SharePoint Link from the list to display the transfer history for the SharePoint link only.
Double-click on any of the line items to open the selected log file in the Log File Detail View. If you open a failed
transfer, the log file may contain the information you need to determine why the transfer failed. After you address
the failure indicated in this log file, you can click the Retry button to resend the document to the server.
Click on the Properties button to open the Log Viewer from the SharePoint OneTouch Link Properties window. There
are no global configuration properties for the SharePoint destination application, all configuration is done using the
Scan Configuration Properties window as described in the previous section.
Xerox® DocuMate® 4830
User’s Guide
85
Download from Www.Somanuals.com. All Manuals Search And Download.
FTP Transfer
The FTP Transfer destination link allows scans to be sent directly to an FTP server from OneTouch. Please contact
your server administrator for the server information you need to configure this link. Alternatively, have your site
administrator or IT professional configure this link for you. Setup and configuration of the FTP server and user
accounts are outside the scope of this document.
Supported file types—all image and text file formats, except HTML, are available when scanning to an FTP server.
Note that text file formats are only available if an OCR module or application is installed. Please refer to Text
Destination type—the FTP Transfer destination is classified as a “Storage Link”. To make it available in the
destination list, you must select Storage and CD-R/W on the Options tab in the OneTouch Properties window.
All configuration of the FTP server is done using the FTP Transfer tab in the Scan Configuration Properties window.
1. Select FTP Transfer as the destination application.
2. Open the Scan Configuration you want to modify for scanning to an FTP server, or create a new Scan
Configuration.
Select an existing configuration in which you have already specified your FTP server information, and then click
on the Copy button to create a new configuration using the settings of the current configuration.
Xerox® DocuMate® 4830
User’s Guide
86
Download from Www.Somanuals.com. All Manuals Search And Download.
3. Click on the FTP Transfer tab and fill in the fields with the information for you FTP server.
•
•
Protocol—select which protocol you want to use to transfer the scan to the server.
Host—input the internet or intranet path of the server where you want to send the scanned documents. You
do not need ftp:// at the beginning. For example, ftp.company.com
•
•
Port—input which port to use with the selected protocol. Changing the selected protocol will reset this value to
the appropriate default for the protocol.
User account—input the user account name that has privileges to save files to the specified host destination
folder.
•
•
Password—input the password for the user account name you specified.
Destination folder—input the folder path, on the remote FTP server, where you want the scanned documents
sent. This path would appear in your web browser after the host name. For example, marketing/shared
documents/data sheets.
Because the destination configuration is done through the scan configuration, you can set each configuration to
scan to a different FTP server, destination folder, and so on. This is the same process used as when scanning to
different folders using the Transfer to Storage destination, as described in detail starting on page 72.
FTP Link Log Viewer
The OneTouch Link Log Viewer opens automatically when scanning is complete. Click on the menu arrow next to
View logs for and select FTP Link Agent from the list to display the transfer history for the FTP link only.
Double-click on any of the line items to open the selected log file in the Log File Detail View. If you open a failed
transfer, the log file may contain the information you need to determine why the transfer failed. After you address
the failure indicated in this log file, you can click the Retry button to resend the document to the server.
Xerox® DocuMate® 4830
User’s Guide
87
Download from Www.Somanuals.com. All Manuals Search And Download.
Click on the Properties button to open the Log Viewer from the FTP OneTouch Link Properties window. There are no
global configuration properties for the FTP destination application, all configuration is done using the Scan
Configuration Properties window as described in the previous section.
Xerox® DocuMate® 4830
User’s Guide
88
Download from Www.Somanuals.com. All Manuals Search And Download.
SMTP
The SMTP destination link allows scans to be sent directly to an email address, through an SMTP server, from
OneTouch. Please contact your server administrator for the server information you need to configure this link.
Alternatively, have your site administrator or IT professional configure this link for you. Configuration of the SMTP
server settings and user accounts is outside the scope of this document.
Supported file types—all image and text file formats, except HTML, are available when scanning to an SMTP
server. Note that text file formats are only available if an OCR module or application is installed. Please refer to Text
Destination type—the SMTP destination is classified as a “Email Link”. To make it available in the destination list,
you must select Email on the Options tab in the OneTouch Properties window.
All configuration of the SMTP server is done using the SMTP Settings tab in the Scan Configuration Properties
window.
1. Select SMTP as the destination application.
2. Open the Scan Configuration you want to modify for scanning to an SMTP server, or create a new Scan
Configuration.
Select an existing configuration in which you have already specified your SMTP server information, and then
click on the Copy button to create a new configuration using the settings of the current configuration.
Xerox® DocuMate® 4830
User’s Guide
89
Download from Www.Somanuals.com. All Manuals Search And Download.
3. Click on the SMTP Settings tab and fill in the fields with the information for you SMTP server.
•
•
Protocol—select which protocol you want to use to transfer the scan to the server.
Host—input the internet or intranet path of the server where you want to send the scanned documents. For
example, smtp.company.com
•
•
Port—input which port to use with the selected protocol. Changing the selected protocol will reset this value to
the appropriate default for the protocol.
User account—input the user account name that has privileges to send email messages through the SMTP
server.
•
•
Password—input the password for the user account name you specified.
Use Windows Integrated Authentication—Select this option to use the Windows current user’s login name
and password to send the message through the SMTP server.
•
Email to—input a valid recipient email address to receive the scanned document. If it is not a valid address
the transfer will fail.
•
•
Email from—input the email address you want to appear in the email message “from” field.
Limit (MB)—input the maximum message size limit set on the SMTP server. This number should be lower than
or match the SMTP server maximum. You cannot send messages that exceed the maximum message size of
the SMTP server.
Because the destination configuration is done through the scan configuration, you can set each configuration to
scan to a different SMTP server, send messages to different email addresses, using different user credentials, and so
on. This is the same process used as when scanning to different folders using the Transfer to Storage destination, as
described in detail starting on page 72.
Click on the Help button, in this configuration tab, to launch the SMTP help file. The help file contains detailed
information about the settings in this window and technical implementation notes.
Xerox® DocuMate® 4830
User’s Guide
90
Download from Www.Somanuals.com. All Manuals Search And Download.
SMTP Link Log Viewer
The OneTouch Link Log Viewer opens automatically when scanning is complete. Click on the menu arrow next to
View logs for and select SMTP Link Agent from the list to display the transfer history for the SMTP link only.
Double-click on any of the line items to open the selected log file in the Log File Detail View. If you open a failed
transfer, the log file may contain the information you need to determine why the transfer failed. After you address
the failure indicated in this log file, you can click the Retry button to resend the document to the server.
Click on the Properties button to open the Log Viewer from the SMTP OneTouch Link Properties window. There are
no global configuration properties for the SMTP destination application, all configuration is done using the Scan
Configuration Properties window as described in the previous section.
Xerox® DocuMate® 4830
User’s Guide
91
Download from Www.Somanuals.com. All Manuals Search And Download.
Email Applications
Scanning to an email application, such as Outlook or Windows Mail, attaches the scanned image to a blank email
message. You then fill in the recipient email address(es) and send the message. You need to have configured an
email application before you can scan to it using OneTouch. If you do not have your email application set up prior to
scanning, the default Windows email application will open and ask you to configure your user information. Please
contact your IT department, server administrator, or other group that provided you the email information for setup
instructions. Configuring an email application and user account is outside the scope of this document.
Supported file types—all image and text file formats, except HTML, are available when scanning to an email
application. Note that text file formats are only available if an OCR module or application is installed. Please refer to
Text Formats on page 66 to see a list of text file formats that are available when OCR is installed.
Destination types—the email destination is classified as an “Email Link”. To make it available in the destination list,
you must select Email on the Options tab in the OneTouch Properties window.
The email application in the OneTouch destination list is the default email program selected in the Internet Options
of Internet Explorer. Click on the email application that is in the list, then click on the Properties button to launch
the Email OneTouch Link Properties window to change the email application.
Xerox® DocuMate® 4830
User’s Guide
92
Download from Www.Somanuals.com. All Manuals Search And Download.
Email Properties
Use the Email Link Properties window to select a folder for storing a permanent copy of the scanned image, setting
the color document options, and changing the email application that is in the OneTouch destination list.
•
•
Folder for storing attachments—click the Browse button to change the location using the Windows file
browser, or type a location directly in the field.
Internet options—if you need to change your email client, or any other internet options, click the Internet
Options button.
The Windows Internet Options Control Panel opens. Click the Programs tab and choose a new email client
from the program list. These are the standard Windows Internet Explorer options. Please see your Windows
documentation for more information about the Internet Explorer options.
Color document handling—click in the Color document handling settings boxes for the options you want.
•
Convert Bitmaps using Screen Resolution—use this option to ensure that an image will fit on the
computer’s screen.
•
Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller files sizes and, therefore, shorter
transmission times when you email the file or upload it to the internet.
If you changed the email application Internet Explorer, and it does not immediately appear in the Select
destination list, click the Refresh button to update the destination list in OneTouch.
Xerox® DocuMate® 4830
User’s Guide
93
Download from Www.Somanuals.com. All Manuals Search And Download.
Text Editors
Scanning to a text editing application, such as Microsoft’s Notepad or WordPad, automatically converts the text in
the scanned image into editable text using Optical Character Recognition (OCR).
Supported file types—the text file formats and destination applications are only available if an OCR module or
application is installed. Please refer to Text Formats on page 66 to see a list of text file formats that are available
when OCR is installed. Additionally, the available file formats are application specific, for example Microsoft’s
WordPad can open *.txt and *.rtf files, so only those two file types will be available when scanning to WordPad.
Note that when there is no OCR module or application installed, the format panel will not contain a text icon and
there will be no text editor applications in the Select destination list.
Destination type—this destination type is classified as a “Text Based Link”. To make it available in the destination
list, you must select Text editing applications on the Options tab in the OneTouch Properties window. If the text
editing application you are using does not appear in the Select destination list, you can add the application using
the Text Documents OneTouch Link Properties window.
1. In the OneTouch Properties window select one of the default text editors such as WordPad.
2. Click on the Properties button to open the Text Document OneTouch Link Properties window. From this
window you can select what OneTouch should do when text is not detected or recognition fails, and add other
applications to OneTouch.
Note that if you recently installed an application, click the Refresh button to see if OneTouch will automatically
configure the link before you try adding it manually.
Xerox® DocuMate® 4830
User’s Guide
94
Download from Www.Somanuals.com. All Manuals Search And Download.
Text Documents Properties
These properties apply to Microsoft Word, Microsoft Excel®, and any other text editing applications indicated by
their icons in the list.
•
•
Add application—click this button to open the Add Text Based Link dialogue so you can add other text editing
applications to OneTouch.
Delete application—select an application in the list then click this button to remove the application from the
OneTouch destination list. You can only delete an application that you have added, the destinations that are
linked when OneTouch is installed cannot be deleted.
General OCR settings—click in the OCR settings boxes for the options you want. The options will apply to all the
applications in the group.
•
Always send a file, even when no text was found—the scanned file is sent to the application even if the
image does not appear to contain text. This could occur if you scanned a photograph with a scanner button
set for text applications.
•
Show message if text recognition failed—a message will open on the screen if the OCR reader does not
detect text in the image.
Xerox® DocuMate® 4830
User’s Guide
95
Download from Www.Somanuals.com. All Manuals Search And Download.
Adding Text Editor Applications to OneTouch
1. To add another application to the list, click the Add application button. The Add Text Based Link dialog box
opens.
2. Click Browse to find the application you want to add to the list.
When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically
filled in, and the application icon appears in Step 3.
3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the OneTouch Destination List.
4. In Step 4 of the dialog box, select the file formats that the application will accept.
•
HTML Formatted file—select this option when you want to scan to your web browser for posting HTML
pages to a website. Even though word processing applications, such as Notepad and Word can open
*.htm files, you cannot scan as *.htm to word processing text editors. Scanning as HTML creates a
directory with the *.htm file and linked images for website use. Word processing applications cannot
accept a directory structure for image and text transfer.
•
Rich Text Format—select this option if your application can open *.rtf files, which are plain text
documents that contain formatting. Microsoft’s WordPad application is a compatible application for the
*.rtf file formation.
•
•
Standard ASCII text file—select this option if you want to have plain text, without formatting, sent to
your text editing application. Most text editing applications will accept plain text (*.txt) files.
Adobe PDF format—select this option if you are adding a PDF viewing or editing application to the list.
This PDF format is an image format only, it will not recognize the document using OCR, and you will not
be able to search or edit the text in the final file. The application you are adding must be able to open
*.pdf files.
•
Adobe searchable PDF—this is the PDF image format with a hidden searchable text layer. You will not
be able to edit the text the file. The application you are adding must be able to open *.pdf files.
The options you select at Step 4 determine the page format icons in the OneTouch Properties window for
that group of applications. Refer to the documentation you received with the application to see which
text formats the application accepts.
5. When you are done making changes in this window, click the Add button to accept the changes and close the
window.
6. Click OK on the Link Properties window.
7. Click Refresh on the OneTouch Properties window and the new application should now be available.
Xerox® DocuMate® 4830
User’s Guide
96
Download from Www.Somanuals.com. All Manuals Search And Download.
Creating an HTML Web Page from Your Scanned Documents
1. Open the OneTouch Properties window.
2. Select your web browser as the Destination Application and choose HTML as the Format.
Choose
HTML
3. Choose a Scan Configuration that has the settings for how you want any images, on the pages you are
scanning, to be displayed. For example, choose a color or grayscale scan configuration if your documents
contain images that you want posted to your website with the HTML text.
4. Click OK.
5. Start scanning using the button you selected for scanning with the HTML format.
When scanning is finished, the document is first converted to editable text using the OCR process, then
converted into an HTML format. Any images detected by the OCR engine are isolated and linked as *.gif files.
6. Microsoft Internet Explorer, or other web browser you scanned to, then opens showing your converted page.
The application’s URL field shows the location where OneTouch saved the HTML files for you to locate and post
to your website.
Xerox® DocuMate® 4830
User’s Guide
97
Download from Www.Somanuals.com. All Manuals Search And Download.
Still Image Client
If you want to specify an application to use for scanning at the start of the process, you can use event forwarding.
Supported file formats—you cannot select a file format when scanning to the Still Image Client as the destination
application is not selected until after you start scanning.
Destination type—the Still Image Client destination is classified as an “Event Forward Link”. To make it available in
the destination list, you must select STI event forwarding on the Options tab in the OneTouch Properties Window.
Please note that if you have turned on the option to scan to multiple destinations, the Still Image Client destination
cannot be selected. Please click on the Options tab and deselect Enable scanning to multiple destinations to
proceed with scanning to this destination.
1. Open the OneTouch Properties window, and select Still Image Client as the Destination Application.
2. Choose a Scan Configuration and click OK.
3. Start scanning using the button you selected for event forwarding.
4. A dialog box opens for you to select the application to use for scanning. Select the application you want in the
box and click OK.
Now the application you selected opens and you can continue scanning using that application’s interface.
Xerox® DocuMate® 4830
User’s Guide
98
Download from Www.Somanuals.com. All Manuals Search And Download.
Technical Note
If the scanner scans and sends an image to an application without prompting you to choose an application to run,
the control panel options for your scanner’s events are automatically set to run a specific program when an event is
initiated. Follow these steps to change the events setting for your scanner.
1. Open the Windows Control Panel.
2. Open the Scanners and Cameras group.
When the Control Panel is in Classic View, the Scanners and Cameras group will be in the list.
When the Control Panel is in Category View (Windows XP), or Home View (Windows Vista, 7 and 8), the
Scanners and Cameras group will be located under either of the following main groups:
•
•
Windows XP—Printers and Other Hardware
Windows Vista, 7 and 8—Hardware and Sound
3. Open the scanner properties window.
•
Windows XP—click on the scanner icon and then click on the View device properties link on the left side
of the window.
•
Windows Vista, 7 and 8—click on the scanner icon and then click on the Properties button.
4. Click on the Events tab.
5. Select the option Prompt for which program to run to be prompted when scanning to Still Image Client.
Alternatively, select Start this program then choose an application from the list to have that application start
each time you scan to Still Image Client.
6. Click on OK when you are done making changes to this window.
7. Now when you scan with Event Forwarding you will either be prompted to choose an application, or the default
application you selected will open.
Xerox® DocuMate® 4830
User’s Guide
99
Download from Www.Somanuals.com. All Manuals Search And Download.
Image Editors
Image editors include Microsoft Paint and other drawing and graphics applications.
Supported file formats—the available file formats are based on the selected destination application. For example,
you can scan to Microsoft’s Paint application as a BMP, GIF, PNG, or JPG, but not as TIFF. Please refer to Image
Destination type—this destination type is classified as a “Simple Image Link”. To make it available in the
destination list, you must select Image editors (i.e. Paint) on the Options tab in the OneTouch Properties window. If
the image editing application you are using does not appear in the Select destination list, you can add the
application using the Image Documents OneTouch Link Properties window.
1. In the OneTouch Properties window select one of the default image editors such as Microsoft Paint.
2. Click on the Properties button to open the Image Documents OneTouch Link Properties window.
From this window you can add an application and set additional document handling options.
Note that if you recently installed an application, click the Refresh button to see if OneTouch will automatically
configure the link before you try adding it manually.
Xerox® DocuMate® 4830
User’s Guide
100
Download from Www.Somanuals.com. All Manuals Search And Download.
Image Documents Properties
These properties apply to Microsoft Paint and other image processing applications.
•
•
Add application—click this button to open the Add Simple Image Link dialogue so you can add other image
editing applications to OneTouch.
Delete application—select an application in the list then click this button to remove the application from the
OneTouch destination list. You can only delete an application that you have added, the destinations that are
linked when OneTouch is installed cannot be deleted.
Color document handling—click in the Color document handling settings boxes for the options you want. These
options will apply to all the applications in the group.
•
Convert Bitmaps using Screen Resolution—use this option to ensure that an image will fit on the
computer’s screen. When a computer screen is set to a lower resolution, bitmap images with a higher
resolution may be too big to fit on the screen. Converting the bitmap image to match the screen resolution
ensures that the image fits on the screen.
•
Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller file sizes and, therefore, shorter
transmission times. Use this option to provide that compression capability to image files.
Xerox® DocuMate® 4830
User’s Guide
101
Download from Www.Somanuals.com. All Manuals Search And Download.
Adding Image Editor Applications to OneTouch
1. To add another application to the list, click the Add application button. The Add Simple Image Link dialog box
opens.
2. Click Browse to find the application you want to add to the list.
When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically
filled in, and the application icon appears in Step 3.
3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the OneTouch Destination List.
4. In Step 4 of the dialog box, select the file formats that the application will accept.
•
•
•
•
Windows Bitmap File—select this option if you want to scan to your image application as a BMP file.
This format creates the largest file size as the final scanned image has not been compressed.
Tagged Information File—select this option if your application supports TIF image files. The TIF file
format supports multiple pages in a single file.
JPEG Compressed File—this is a compressed image format that is often used when sharing
photographs and scanned images electronically as the file size is smaller than a BMP.
Compugraphics File—select this option if your application supports GIF images. This file format is often
used for icons and small images on a web page.
The options you select at Step 4 determine the page format icons in the OneTouch Properties window for
that group of applications. Refer to the documentation you received with the application to see which
text formats the application accepts.
5. When you are done making changes in this window, click the Add button to accept the changes and close the
window.
6. Click OK on the Link Properties window.
7. Click Refresh on the OneTouch Properties window and the new application should now be available.
Xerox® DocuMate® 4830
User’s Guide
102
Download from Www.Somanuals.com. All Manuals Search And Download.
PDF Applications
PDF destinations are applications that can open and/or edit the Adobe PDF file format.
Supported file types—applications in the PDF destination group support the *.pdf file format. When the OmniPage
module or software is installed, OneTouch includes an option to scan as sPDF or nPDF. Selecting either of these two
formats still creates a *.pdf file, but the “s” and “n” letters indicate that OCR will process the image before sending
the file to the PDF application.
•
sPDF—this format creates a *.pdf file that contains the original image of the scanned page, with a hidden text
layer that allows you to search for text in the file.
•
nPDF—this format creates a *.pdf file that can be edited in a PDF application. Any pictures in the scanned
image are isolated from the text, the text on the page is recognized and turned into editable text, and the
pictures are placed back into the document in the same flow as the original document.
Destination type—this destination type is classified as “PDF Link”. To make it available in the destination list, you
must select PDF applications on the Options tab in the OneTouch Properties window.
If the PDF application you are using does not appear in the Select destination list, you can add the application using
the Text Documents OneTouch Link Properties window.
1. Click on the Options tab in the OneTouch Properties window.
2. Make sure PDF applications and Text editing applications are selected then click back on the button tab.
Please note that any PDF application you add manually to OneTouch will be classified as a “Text Based Link.”
These applications will only show in the destination list when Text editing applications are enabled.
Xerox® DocuMate® 4830
User’s Guide
103
Download from Www.Somanuals.com. All Manuals Search And Download.
3. Click on one of the default text editors such as WordPad.
4. Click on the Properties button.
5. To add another application to the list, click the Add application button. The Add Text Based Link dialog box
opens.
6. Click Browse to find the application you want to add to the list.
When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically
filled in, and the application icon appears in Step 3.
7. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the OneTouch Destination List.
8. In Step 4 of the dialog box, select Adobe PDF format and Adobe searchable PDF.
Adobe PDF format—select this option if you are adding a PDF viewing or editing application to the list. This
PDF format is an image format only, it will not recognize the document using OCR, and you will not be able to
search or edit the text in the final file. The application you are adding must be able to open *.pdf files.
Adobe searchable PDF—this is the PDF image format with a hidden searchable text layer. You will not be able
to edit the text the file. The application you are adding must be able to open *.pdf files.
The options you select at Step 4 determine the page format icons in the OneTouch Properties window for that
group of applications. Refer to the documentation you received with the application to see which text formats
the application accepts.
Xerox® DocuMate® 4830
User’s Guide
104
Download from Www.Somanuals.com. All Manuals Search And Download.
9. When you are done making changes in this window, click the Add button to accept the changes and close the
window.
10. Click OK on the Link Properties window.
11. Click Refresh on the OneTouch Properties window and the new application should now be available.
Xerox® DocuMate® 4830
User’s Guide
105
Download from Www.Somanuals.com. All Manuals Search And Download.
Send to Application
The Send to Application link allows you to select any application on your computer as the scan destination.
Supported file types—all file formats in OneTouch are available when scanning to this destination. After you
configure the link, as described below, make sure you select a file format that the application can open. Please refer
to Text Formats on page 66 to see a list of text file formats that are available when OCR is installed.
Destination type—this destination type is classified as “Document Management Link”. To make it available in the
destination list, you must select Document Management on the Options tab in the OneTouch Properties window.
You must configure this destination before attempting to scan to it the first time. If you scan without configuring
the link first, the OneTouch log viewer will open and show that sending the image to the Send to Application link
failed.
•
•
Click the Properties button to open the OneTouch Link Properties for the Send to Application link. From this
window, you can configure the default application for this link.
After configuring the link properties, all of the default scan configurations will immediately update to send to
the application you specify in this window. When you create new configurations, the default settings will also
match what you have selected here. If you modify the options in an individual configuration, changing the
options in this Link Properties window will no longer update to the configurations you modified.
Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the Send to
Application tab and use this window to set a configuration to scan to a different application than the one
selected in the Link Properties window.
Changing the options in this window only affects the configuration you are creating or modifying. All other
configurations will retain their settings for this destination.
Xerox® DocuMate® 4830
User’s Guide
106
Download from Www.Somanuals.com. All Manuals Search And Download.
To configure a destination application for the Send to Application link:
Send to Application OneTouch Link
Properties window
Send to Application Scan Configuration
Properties window
1. Click Browse to open the Windows file browser and navigate to the location of the application’s executable
(*.exe) file.
In most cases, the application’s directory is located in the programs directory on the C:\ drive. Because you can
select any executable file, make sure you select an application that can receive image or text files.
2. Select the application’s *.exe file then click on Open.
The application’s *.exe file path will now show in the Application path field.
3. Click on OK to close the window.
For basic scanning, you do not need to adjust any of the other settings in this window. The default settings will
work with most applications. The advanced settings are described below.
4. Select a file format and scan configuration in the OneTouch Properties window.
If you select a text file format, the scanned image is converted into editable text before being sent to your
selected application.
5. Click on OK to close OneTouch.
6. Put the document(s) in the scanner and start scanning with the button you set to use the Send to Application
destination.
7. The scanner starts scanning and, when finished, sends the scanned file to the application you selected.
Technical note
•
After configuring this link, you may need to click Refresh in the OneTouch Properties window to show the
correct application icon in the Select destination list.
Xerox® DocuMate® 4830
User’s Guide
107
Download from Www.Somanuals.com. All Manuals Search And Download.
Configure advanced features—select this option to change the default settings for this link. Only advanced users
and application developers should modify these settings.
Send to Application OneTouch Link
Properties window
Send to Application Scan Configuration
Properties window
•
•
Launch application for every image—when this option is selected, the application will open one time for
each image scanned. You should deselect this option only if the application you are scanning to will accept
multiple page files.
For example, Microsoft’s Paint application can only accept 1 image at a time, so when scanning multiple
images, Paint would open each time an image is transferred when this option is selected. On the other hand,
Microsoft’s WordPad will open a multiple page file, so when scanning multiple images WordPad would need to
launch only one time when this option is not selected. If you scan to WordPad and this option is still selected,
then WordPad will open 1 time for each image transferred.
Command line arguments—input the options that are to be used when the application is launched. These
values are application specific and you should only input values that were provided to you by the application
developer. Command line arguments are not required for you to use this link, the field can be left blank and
you can change the other settings in this section as needed.
•
•
Append scan filename(s) to arguments—this option adds the name of every image file to the end of the list
of arguments specified above. This is the default selection as most applications do not require, and may not
work with, a job file containing the image names.
Append job file to arguments—this option adds the name of a job file to the end of the list of arguments
specified above. This unique file is created at scan time and contains a list of every image in the scan job. Only
select this option if you are sure that the application you are scanning to can use the job file to accept image
transfer.
Xerox® DocuMate® 4830
User’s Guide
108
Download from Www.Somanuals.com. All Manuals Search And Download.
Scanning to Multiple Destinations
Scanning to multiple destinations works the same as when scanning to a single destination, OneTouch simply
distributes the final scan to several destinations. This option is enabled separately for each OneTouch button.
1. Open the OneTouch Properties window and click on the Options tab.
2. Select Enable scanning to multiple destinations, then click back on the configuration tab.
3. Click each destination where you want to send the scanned image in the Selected destinations (#) list. Click
again to deselect a destination.
As you click on each destination, the Selected destinations number will count so you know how many
applications are selected to receive the image.
Xerox® DocuMate® 4830
User’s Guide
109
Download from Www.Somanuals.com. All Manuals Search And Download.
4. If any of the destinations you select have global configuration properties, the Properties button at the bottom
of the Selected destinations list will be enabled for you to configure the destination options. Click on the
Properties button to open the OneTouch Link Properties window to configure the destinations.
Each destination that has global properties will be represented by its configuration tab in the OneTouch Link
Properties window. Please refer to the destination instructions, as described in the previous section(s), for
configuring destination specific options.
Click on OK when you are done making changes in this window.
5. Select the file format you want for the scanned image in the Select format panel.
You can only scan as one file format at a time, so all selected destinations must have a common file type. As
you select destinations, destinations that do not have a file type in common with the one you selected, will
automatically disable.
For example, if you scan to a printer and to email, only the BMP file format will be available as printers can only
receive an uncompressed image format. All other image formats and all text formats will be disabled until you
deselect the printer.
Xerox® DocuMate® 4830
User’s Guide
110
Download from Www.Somanuals.com. All Manuals Search And Download.
6. Select the scan configuration you want to use for scanning in the Select configuration list.
Click on the Edit button to open the Scan Configuration Properties window to configure any destination
specific scanning options.
Each destination that has per-scan configuration properties will be represented by its configuration tab in the
OneTouch Scan Configuration Properties window. Please refer to the destination instructions, as described in
the previous section(s), for configuring destination specific options.
Click on OK when you are done making changes in this window.
7. Click on OK on the OneTouch Properties window.
8. Load the document(s) in the scanner and start scanning with the button you set to scan to multiple
destinations.
The scanner starts scanning and when finished, the image is sent to each destination you selected in the OneTouch
Properties window.
Technical Note
•
The Still Image Client destination cannot be used with multiple destination scanning. This destination will be
disabled when the Enable scanning to multiple destinations is selected.
Xerox® DocuMate® 4830
User’s Guide
111
Download from Www.Somanuals.com. All Manuals Search And Download.
Scanning with Job Separation
Use job separation to have OneTouch create a new file each time a separator is detected when scanning a multiple
page batch. For example, if you want to scan financial statements from several different banks, you can place a
stack of statements in the scanner and OneTouch will separate each statement into a different file based on your
selected job separator.
1. Open the OneTouch Properties window.
2. Select the Destination Application, File Format, and Scan Configuration applicable to your scanning batch.
Make sure the option Create single image files is not selected. If this option is selected, the job separation
features on the Options tab will be disabled.
3. Click on the Options tab in the OneTouch Properties window.
4. Click on the down arrow next to the Select Button list to select the button you want to modify.
Note that the options in this window are specific to each OneTouch button.
5. Click on the option Use job separator when scanning multiple pages.
Xerox® DocuMate® 4830
User’s Guide
112
Download from Www.Somanuals.com. All Manuals Search And Download.
6. Select one of the two job separation options:
When a blank page is detected—a new file will be created after a blank page is fed through the scanner. The
blank page is discarded from the scanned image and the new file starts with the next page in the document
stack. Place a blank page, in the document you are scanning, at each place where you want a new file created
when scanning is complete.
When you are scanning in Duplex mode, both sides of the page must be blank for this job separation option to
work.
•
Sensitivity—you can adjust the sensitivity level of the blank page detection. For instance, depending on
the paper weight, color mode, or image processing options selected, you might get varying results.
Changing the sensitivity level allows you to fine-tune the accuracy of the blank page detection.
When the number of images reaches—input the maximum number of images you want in the scanned file.
The scanner will create a new file each time that number is reached.
When you are scanning in Duplex mode, the number of images captured is double the number of pages in the
scanner. For example, if you are scanning 12 double-sided pages it is counted as 24 images. If you want the
stack split in half, the number of images reached would be 12.
7. When you are done making changes, click on OK to save the changes and close the window.
8. Place your documents in the scanner and start scanning.
When scanning is finished, each file will be sent to the destination location or application you have selected on the
button tab.
Technical Note
•
When Instant delivery is also selected on the Options tab, each file will be sent as it is created.
The options on the Page Settings tab, in the Scan Configuration Properties window will affect the job separation
options as described below:
Skip blank originals
•
The Sensitivity you set for this feature is the one that is used when scanning. The sensitivity level you set in the
Options tab will be ignored.
•
When you are scanning in Simplex mode and the selected job separator is When a blank page is detected,
the job separation occurs first and a new file will be created each time a blank page is detected. If you want a
single file created with the blank page discarded, deselect the job separation feature on the Options tab.
Note that when scanning Duplex, both sides of the page must be blank for the job separation to occur. If both
sides of a scanned page are blank, the job separation occurs first and a new file will be created each time a
blank page is detected. If you want a single file created with the blank page discarded, deselect the job
separation feature on the Options tab or remove the blank page from your scanning batch.
Xerox® DocuMate® 4830
User’s Guide
113
Download from Www.Somanuals.com. All Manuals Search And Download.
•
If you select When the number of images reaches, and input a number in the control box, any blank pages
will be discarded first, and then the number of images scanned will be counted. For example, if you scan 12
pages and 3 are blank, the total number of images counted for the job separation will be 9 not 12.
Xerox® DocuMate® 4830
User’s Guide
114
Download from Www.Somanuals.com. All Manuals Search And Download.
Scanning with Optical Character Recognition
(OCR)
Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers.
You can then work with the text and numbers to edit, spell check, change font or type size, sort, calculate, and so
forth.
Note: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with
your scanner. When scanning with other settings, use at least 300 dpi for the resolution. If the original documents
are of poor quality or have a small type font, 400 dpi can be used as the maximum resolution.
The OneTouch OmniPage Module must be installed on your computer in order to use the OCR options with the
OneTouch software and your Xerox scanner. The OneTouch OmniPage Module was automatically installed when
you installed your driver from the installation disc.
Note: Some of the illustrations in this section may not look exactly as they appear on your computer’s screen. The
differences are minor and do not affect the steps to use the new features.
To scan with OCR:
1. Open the OneTouch Properties window.
2. Select a text editing program in the Select Destination list, then select a text file format in the Select format
panel.
For example, if you want to edit your document in Microsoft’s WordPad, select that application then choose a
file format such as TEXT or RTF.
3. Click on OK to save the changes and close the OneTouch Properties window.
4. Press or click the OneTouch button you set to scan with OCR.
Your scanned pages appear in the Destination Application with the text ready for editing and other text
processing.
Xerox® DocuMate® 4830
User’s Guide
115
Download from Www.Somanuals.com. All Manuals Search And Download.
Text Formats
You select the text format option by clicking on the text icon on the OneTouch Properties window.
This is the
text format
icon.
Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you
scan a document with the text format selected, the text portions of the document are automatically converted to
editable text.
As you select Destination Applications that are text applications, the text format icon changes to match the file type
of the application. In some cases, the Destination Application supports several file types, and you can right-click on
the icon to choose the particular file type for that application.
The specific file format is the file name extension on the text format icon.
The specific text format; this
example is for Rich Text
Format (.rtf).
To select a file type for the text format:
1. Select the Destination Application.
Xerox® DocuMate® 4830
User’s Guide
116
Download from Www.Somanuals.com. All Manuals Search And Download.
2. Right-click on the text format icon.
Example menu for the text format when
the Destination Application is Microsoft
Word.
Example menu for the text format when
the Destination Application is a Storage
location.
3. Choose the file type that you want for the text format.
Your selection of a file type pertains only to the Destination Application currently selected on the OneTouch
Properties window. Other Destination Applications that have a text option selected as the Page Format are not
affected.
Simple Text—the .txt file format. Text with no formatting; used by the standard
Microsoft Notepad application.
Rich Text Format—the .rtf file format. Text that retains formatting when converted.
Available with Microsoft WordPad and Word.
Word Document—the .doc file format used by Microsoft Word.
Comma Delimited—the .csv file format; used for database or spreadsheet data with
fields, when the document is converted into editable text the fields are maintained.
Excel Spreadsheet—the .xls file format used by Microsoft Excel.
HTML Document—the .htm file format used to create web pages.
Xerox® DocuMate® 4830
User’s Guide
117
Download from Www.Somanuals.com. All Manuals Search And Download.
Searchable PDF—the .pdf file format used by Adobe Acrobat. This format converts
scanned text into PDF with an invisible text layer for searching.
Normal PDF—the.pdf file format used by Adobe Acrobat. This format converts scanned
text into a PDF with the text ready for editing in a PDF editing program.
Additional options are available on the menu for the sPDF and nPDF text formats. The three image quality settings
are:
•
•
•
Minimize Size—smallest file size, lowest image quality.
Normal—medium file size, some loss of image quality.
Maximize Quality—largest file size, no loss of image quality.
Note: Documents scanned with nPDF and sPDF automatically include OCR processing. If the processing does not
recognize a large number of the text characters in the document, change the image quality setting and re-scan the
document. For example, change from Minimize Size to Normal to see if the text recognition improves.
The Use MRC option is a special processing procedure for documents scanned with the PDF format.
•
Use MRC—MRC stands for Mixed Raster Content. MRC is an advanced technique for optimizing the image
quality of scanned documents. Without MRC, the scanned image is produced using a single process to capture
and display the image on the computer screen, even if the document contains both text and graphics. With
MRC, the image is produced using separate processes for text, graphics, and other elements on the document
page. The result is clearer graphics and sharper text characters. Scans with Use MRC selected may take slightly
longer to complete the processing. Select Use MRC for documents with harder-to-read text or lower-quality
graphics to get the best possible scan output image. The Use MRC option is available for sPDF and PDF.
Xerox® DocuMate® 4830
User’s Guide
118
Download from Www.Somanuals.com. All Manuals Search And Download.
Selecting OneTouch OmniPage OCR Options
The software you installed for your scanner includes a set of advanced OCR options integrated with OneTouch.
Note: the OCR options apply globally to all the OneTouch Destination Applications that perform OCR. For example,
if you select the OCR options for Adobe Acrobat, they also apply to WordPad.
To select OCR options available from OneTouch:
1. Open the OneTouch Properties window.
2. Select a Destination Application that has one of the text format file types as the page format, such as
Microsoft Word or WordPad.
3. Right-click on the page format icon to see the menu.
4. Choose OCR Options from the menu.
The OCR Properties window opens with the OCR tab selected.
Xerox® DocuMate® 4830
User’s Guide
119
Download from Www.Somanuals.com. All Manuals Search And Download.
The OCR Tab
The options shown on the OCR tab window are for spellchecking scanned text, replacing missing or unrecognized
characters, and setting the speed and quality levels of the OCR processing.
1. Choose the options you want from the OCR window.
•
Languages in Document—click on the language(s) in list that correspond to the languages in the
documents to be scanned. You can click on multiple languages. These are the languages that will be
recognized during the OCR process. For faster and more reliable language recognition, select only the
languages in the documents.
The languages are in alphabetical order. Type the first letter of a language’s name to jump to its section
in the list.
•
Use languages and dictionaries to improve accuracy—select this option to automatically check the
validity of the recognized words. An OCR engine looks at each letter or symbol on the page individually,
then “guesses” what the letter or symbol is based on the shape. Therefore, the OCR engine may have
more than one guess for a particular letter or symbol, a “best guess”, a “second-best guess”, and so on.
This option tells the OCR engine to look through the dictionary to validate its best guess for the letters in
that word; if its best guess is not in the dictionary, it checks for the second-best guess, and so on.
For example, if the word “house” appears in the original document but the OCR engine is 75% sure that
the “o” is actually an “a”, the finished document would have the word “hause”. Turning this option on tells
the OCR engine to look at the other letters in the word, check to see which version of the word is in the
dictionary, and output the correct word “house” in the final document.
The OCR engine does not automatically correct misspelled words that were present in the original
document.
When dictionaries are selected, the terms in those dictionaries are used to check the spelling. If this is
option is not selected, User Dictionaries and Professional Dictionaries cannot be selected.
Xerox® DocuMate® 4830
User’s Guide
120
Download from Www.Somanuals.com. All Manuals Search And Download.
•
User Dictionary—a user dictionary is your personal dictionary with words that you want the OCR engine
to reference for better accuracy when converting the document into editable text. For example, if you
scan documents with highly technical terms or acronyms not found in typical dictionaries, you can add
them to your personal dictionary. You can also add names that you expect to be in the documents too.
This way, as the OCR process recognizes each letter or symbol, there is a higher chance that the technical
term or name will be correctly spelled in the final document. You can create multiple user dictionaries. See
Click the menu arrow and select a user dictionary from the list.
If you select [none] as the user dictionary, the text will be validated using the terms in the dictionaries for
the selected languages, as well as any professional dictionaries if they are selected.
The label [current] is next to the currently-select user dictionary.
•
•
Professional Dictionaries—these are legal and medical dictionaries containing highly specialized words
and phrases. The options are: Dutch Legal, Dutch Medical, English Financial, English Legal, English
Medical, French Legal, French Medical, German Legal, and German Medical. Select the appropriate
dictionary for the OCR engine to use to validate the scanned text.
Reject Character—this is the character that the OCR process inserts for an unrecognizable text
character. For example, if the OCR process cannot recognize the J in REJECT, and ~ is the reject character,
the word would appear as RE~ECT in your document. The ~ is the default reject character.
Type the character you want to use in the Reject Character box. Try to choose a character that will not
appear in your documents.
•
Missing Character—this is the character that the OCR process inserts for a missing text character. A
missing text character is one that the OCR process recognizes, but cannot represent because that
character is not available for the selected language. For example, if the document contains the text
symbol “Ç” but the OCR process cannot represent that character, then every place “Ç” appears, the OCR
process substitutes the missing character symbol. The caret (^) is the default symbol for the missing
character.
Type the character you want to use in the Missing Character box. Try to choose a character that will not
appear in your documents.
•
Recognition Quality—drag the slider to the left or right to set the degree of accuracy for the OCR
process. The higher the accuracy, the longer the OCR process requires to complete. For clean, highly-
legible documents, you can set the recognition quality to a lower level to produce results more quickly.
2. Click OK or Apply.
These options will now apply to the OCR processing when you select any text format as the page format.
Creating Your Own Dictionaries
You can create multiple dictionaries for your personal use. For example, you might have different dictionaries for
separate work projects, especially if each project uses different acronyms and terminology.
To create a personal dictionary:
1. Open any word processing program, such as Microsoft Word, WordPad, or Notepad.
2. Create a new document in the word processing program.
3. Type each word you want in your new dictionary, followed by a carriage return. Make sure to spell the words
correctly as they will be used for spellchecking.
Here is an example of what the text file might look like:
•
•
•
•
Xerox
OneTouch
OmniPage
wysiwyg
Xerox® DocuMate® 4830
User’s Guide
121
Download from Www.Somanuals.com. All Manuals Search And Download.
•
•
•
•
jpeg
bmp
sPDF
nPDF
The file does not have to include every word you want in the dictionary. You will be able to edit the list later. In
fact, the file does not have to contain any text at all, and you could add the words using the editing options.
However, if the list of words is long, it’s usually faster to type them in the word processing program. Note also
that the words do not need to be alphabetized.
4. Save the document in the .txt format and give the file the name that you want for the dictionary. For example,
give it the name USERDIC1.
5. Now open the OCR Options window.
6. On the OCR Options window, click the button next to the menu arrow.
7. The User Dictionary Files window opens and shows the available dictionaries.
MyDictionary is an example of a user dictionary.
8. Click Add New.
The Add New User Dictionary window opens.
9. Click the drop-down arrow for Files of type and choose Text Files (.txt).
10. Select the file you just created for your user dictionary and click Open.
In the example above, the file is named USERDIC1.
Xerox® DocuMate® 4830
User’s Guide
122
Download from Www.Somanuals.com. All Manuals Search And Download.
11. The text file now appears on the list of user dictionaries that you can use for spellchecking.
12. Select a dictionary and click Set As Current to set it as the current dictionary for spellchecking. The label
[current] is added to the name.
If you don’t want to use any user dictionaries for spellchecking, click [none] at the top of the list.
To remove a dictionary from the list, select it and click Remove. This only removes the dictionary from the list.
It does not affect the original text file you created with the list of words.
Editing User Dictionaries
Once a dictionary has been added to the list of user dictionaries, its list of words can be edited.
To edit a user dictionary:
1. On the Add New window, select the dictionary to edit and click Edit.
The Edit User Dictionary window opens. It lists the words currently in the dictionary. The following example
shows the words OmniPage and OneTouch are in the user dictionary named MyDictionary.
2. To add a new word to the list, type it in the box for User Word and click Add. If the word includes any spaces
before or after it, those spaces are removed and the word is added to the list.
To delete a word from the list, select it and click Delete.
If a word in the list is misspelled, delete it, then re-type the word correctly in the User Word box and click Add.
Xerox® DocuMate® 4830
User’s Guide
123
Download from Www.Somanuals.com. All Manuals Search And Download.
3. To import a list of words from another text file, click Import.
The Import Contents of User Dictionary window opens.
4. Select the file that has the words you want to add to your user dictionary.
Importing will add the entire list of words in a file to the user dictionary.
5. Click Import. The file’s words will be added to your user dictionary list.
6. To export a user dictionary so it can be used by another program, select the dictionary on the User Dictionary
Files list and click Export.
The Export User Dictionary window opens.
7. Select the dictionary file to export and click Save.
The file is exported as a formatted dictionary with the .ud filename extension so it can be opened by other
programs.
Xerox® DocuMate® 4830
User’s Guide
124
Download from Www.Somanuals.com. All Manuals Search And Download.
The Format Tab
The options on the Format tab window are for setting the input and output formats for the scanned documents.
Click the Format tab and choose the options you want for both the input and output formats.
Input Format Options
•
Automatic—choose this option to let the OCR process determine the format of the pages. Typically you select
this option when the document has different or unknown types of layouts, pages with multiple columns and a
table, or pages containing more than one table. The OCR process will then determine if text is in columns, an
item is a graphic or text, and tables are present.
•
•
•
•
Single column no table—choose this option if the document contains only one column of text and no tables.
Business letters are normally in this form. You can also use this option for documents with words or numbers in
columns if you do not want them placed in a table or decolumnized or treated as separate columns.
Multiple columns, no table—choose this option if some document pages contain text in columns and you
want it kept in separate columns, similar to the original layout. If table-like data is encountered, it is placed in
columns, not in a gridded table.
Single column with table—choose this option if your document contains only one column of text and a
table. The table will be placed in a grid in the Destination Application you have selected. You can later specify
whether to export it in a grid or as tab-separated text columns.
Spreadsheet—choose this option if the entire document consists of a table that you want to export to a
spreadsheet program, or have treated as a table. No flowing text or graphics will be detected.
Output Format Options
•
Automatic—the document will be formatted as close to its original as possible. The OneTouch software will
adjust its settings to the most appropriate for the document being scanned in order to match your selected
output format. The output quality will be maximized and the processing time minimized.
•
•
No formatting—the document will be plain text, one column, left-aligned in a single font and font size. You
can then export the plain text to nearly all file types and target applications.
Retain fonts and paragraphs—this output format retains the font and paragraph styling, including graphics
and tables without columnized text, but does not retain layout formatting. If the document is being scanned
as an Excel spreadsheet, each detected table or spreadsheet becomes a separate worksheet, while other
content is placed on the last worksheet.
Xerox® DocuMate® 4830
User’s Guide
125
Download from Www.Somanuals.com. All Manuals Search And Download.
•
•
•
Flowing page—this format preserves the original layout of the pages, including columns. This is done
wherever possible with column and indent settings, but not with text boxes or frames. Text will then flow from
one column to the other, which does not happen when text boxes are present.
True page—this output format uses absolute positioning on the page to keep the original layout of the pages,
including columns. This is done with text, picture and table boxes and frames. True Page is the only choice for
documents scanned with the PDF format. It is not available for the TXT, RTF, CSV, or XLS formats.
Spreadsheet—this output format produces results in a tabular form with each page becoming a separate
worksheet. The worksheets can then be opened in a spreadsheet application. The Spreadsheet output option is
only available for documents scanned with the XLS format.
These options will now apply to the OCR processing when you select any text format as the page format.
Xerox® DocuMate® 4830
User’s Guide
126
Download from Www.Somanuals.com. All Manuals Search And Download.
OneTouch with Visioneer Acuity Technology
The OneTouch software you received with your Xerox scanner now includes the Visioneer Acuity technology. This
application has a set of features for improving and enhancing the quality of scanned documents, especially
documents that would usually produce poorer quality images. Scan configurations with Acuity options work with
OneTouch scan settings to produce the best quality images.
This section explains how to use the Visioneer Acuity features when choosing new scan settings for your scanner.
The Acuity options appear on the Scan Configuration Properties window that you use to create a new scan
configuration for your scanner.
Click the Acuity Settings tab to see the new
options available for your scanner.
Xerox® DocuMate® 4830
User’s Guide
127
Download from Www.Somanuals.com. All Manuals Search And Download.
The Acuity Settings
You select the Visioneer Acuity settings when creating or editing a scan configuration on the OneTouch Properties
window.
1. Open the OneTouch Properties window.
2. Click the New button to create a new configuration, or select one of your custom configurations you created
earlier and click the Edit button.
3. Click the Acuity Settings tab to see the new Acuity settings.
4. Choose the Visioneer Acuity options for the scan configuration.
5. Click the drop-down arrow to choose the type of Acuity settings to use for the new scan configuration. The
options are:
•
•
Do not use Acuity image processing—scanning will not use the Acuity processing.
Default settings—automatically selects the options your scanner can use with any scan mode
(Black&White, Grayscale, and Color).
6. Select the options for scanning.
•
AutoCrop to original—Select this option to let the software automatically determine the size of the
item being scanned.
Xerox® DocuMate® 4830
User’s Guide
128
Download from Www.Somanuals.com. All Manuals Search And Download.
•
•
Straighten image—Select this option to have the software automatically determine if a page is skewed,
then straighten its image. If the page is scanned at too great an angle, the image may not straighten
correctly. In that case, re-scan the page.
Auto detect color—Determines if a document contains color or not and produces the appropriate
scanned image. Typically, Auto Color Detect is used when you have a stack of pages to scan, some color
and others not. Instead of you having to change the scan settings from Color to Black&White and back
again, the scanner can choose the correct settings automatically.
•
•
Skip blank originals—Recognizes when a page is blank and removes its image. For instance, if you are
scanning a stack of pages that includes a blank page, its image will not be included with the other images
from the stack.
Rotate image—Select an option in this list to have the final image rotated when scanning is complete.
Flip back side—Select this option if you are scanning duplex pages that are calendar style orientation.
This option will rotate the back side image 180 degrees from the front side. When scanning in duplex
mode without this option selected, the back side image of calendar orientation pages will appear upside
down in the final scan. This option does not automatically determine book page orientation versus
calendar page orientation. If you have this option selected when scanning book orientation pages, the
image for the back side of the page will appear upside down in the final scan. If you are scanning a batch
of documents that contain both types of orientation, we recommend that you select Automatic in the
Rotate image list.
•
Perform edge cleanup—Select this option to have the software remove any thin lines that may be
around the edges in the scanned image. Edge Cleanup only applies if AutoCrop and AutoDeskew are
selected so the software can determine where the edges are located. Therefore, selecting Edge Cleanup
will also select AutoCrop and AutoDeskew. This option is only available when scanning in Black&White.
•
•
Despeckle—Speckles are small spots on an image that the scanner interpreted as a valid part of the
document. The Despeckle option identifies these spots and removes them. This option is only available
when scanning in Black&White.
Color dropout—color dropout is the ability of your scanner to automatically remove a color from a
scanned image. For example, if you are scanning a letter with a red watermark, you can choose to filter
out the red so the scanned letter just shows the text and not the red watermark. Color dropout applies to
Black & White or Grayscale scanning modes.
•
Bit depth reduction—Click the drop down menu and select an option from the list. The Bit depth
reduction options are only available when scanning in black and white.
Error diffusion, Bayer, and Halftone patterns are the intentional application of noise (dithering) in the
image to help alleviate banding when scanning in binary (black and white) mode. For example, if you
scan a color photo in black and white, the image file will have large blocks of black and white and the
image barely recognizable. Dithering the image creates a black and white image that is recognizable.
Dynamic threshold attempts to evaluate the scanned page and automatically adjust the brightness
and contrast levels to produce the best quality image when scanning in black and white.
Xerox® DocuMate® 4830
User’s Guide
129
Download from Www.Somanuals.com. All Manuals Search And Download.
7. Click OK or Apply to add the Acuity options to your scan configuration.
The Acuity icon on the top of the
OneTouch Panel and on the scan
configuration remind you that the
scan will use the Acuity settings.
The summary of the scan settings
also indicates Acuity settings.
Xerox® DocuMate® 4830
User’s Guide
130
Download from Www.Somanuals.com. All Manuals Search And Download.
Hardware Properties
1. Right-click on the OneTouch icon and choose Show Hardware from the pop-up menu.
2. The Hardware Properties dialog box opens and shows information about your Xerox scanner.
3. Click the Properties button.
Xerox® DocuMate® 4830
User’s Guide
131
Download from Www.Somanuals.com. All Manuals Search And Download.
Accessing the Scanner Interface
Every scanning application will access the scanner using a different method. Please refer to the application’s user
guide for instructions on using the application and accessing the scanner.
•
Visioneer OneTouch: Open the Visioneer OneTouch properties window and under the configuration list select
Configure Before Scan. Click on OK to save the changes and close Visioneer OneTouch. The next time you
scan using that button, the scanner interface will open for you to set the scan options and start scanning.
Choosing TWAIN or WIA
A note about your scanner and the TWAIN standard:
TWAIN is a widely recognized standard that computers use to receive images from scanners and digital cameras.
The TWAIN scanning interface can be accessed from any TWAIN scanning application you have installed on the
computer. The driver interface described herein is the TWAIN driver that has been developed for your scanner.
However, there are some applications that have their own TWAIN interface. If you are scanning from a software
application, and see the interface shown in this section, you can use these instructions to scan with the TWAIN
interface. If you do not see this TWAIN interface, please refer to your scanning application’s user guide for
instructions.
A note about your scanner and Microsoft WIA (Windows Image Acquisition):
The WIA platform has been developed to enable image transfer from devices using standard Windows applications,
such as Paint or Windows Fax and Scan, without the need to install additional scanning software. Microsoft has
developed its own interface for using the scanner with the Windows applications, as well as any other WIA
compatible applications you may have installed. However, when using a WIA 2.0 compatible application, the default
behavior will display the TWAIN interface as described in this document. You can change the driver behavior to
show the Windows interface instead of the custom interface described herein. Please refer to Driver Settings for the
Please refer to your Windows documentation for WIA scanning instructions if you do not see the interface described
below, or if you have any questions regarding Windows scanning applications.
Xerox® DocuMate® 4830
User’s Guide
134
Download from Www.Somanuals.com. All Manuals Search And Download.
Scanning
Some features described herein may not be available for the current scanner. Please disregard any information
about features that you do not see in the interface for your scanner.
Note: Visioneer Acuity must be installed for the image processing options, described in this document, to be
available in the interface for your scanner. Only features that are appropriate for your scanner will be enabled after
Visioneer Acuity is installed. Visioneer Acuity is automatically installed when you install the scanner driver from the
installation disc. If you downloaded the scanner driver from our website, make sure you also download and install
Visioneer Acuity.
1. Load the document(s) in the scanner.
2. Adjust the settings in the interface for the item you are scanning.
3. Click on the Scan button.
4. When scanning is complete, click Done to close the interface.
5. The scanned images are now in the scanning application.
Locked Scanning Interface
If you see this locked version of the scanner’s interface you will be able to select a predefined scanning profile from
the Presets list, and then click the Scan button to start scanning.
You can also click on the Preview button to open the preview dialogue for you to scan a preview image and set
custom scan regions.
Xerox® DocuMate® 4830
User’s Guide
135
Download from Www.Somanuals.com. All Manuals Search And Download.
Note: You can lock or unlock the scanner’s interface from the driver configuration options for your scanner. The
instructions for changing this setting are in the Driver Settings section of this guide. If you are unable to change this
setting the option may have been set by your system administrator. Please contact your system administrator for
more information.
Xerox® DocuMate® 4830
User’s Guide
136
Download from Www.Somanuals.com. All Manuals Search And Download.
Using the Preview Window
Clicking the Preview button will display the preview window for the scanner interface. Use the preview option if you
want to scan and display a sample image that reflects the current settings in the main interface. After the preview is
displayed, you can then adjust the settings in the main interface until you are happy with how the sample image
looks. The preview window is also where you can define custom scan regions. Please refer to Scan Regions for
instructions on creating and scanning custom regions.
To use the preview window:
1. Select the initial scan settings you want to use for the preview image and scanning.
If you want to modify the settings for a particular preset, make sure you select that preset before continuing.
2. Click the Preview button to open the preview window.
If there is a page in the scanner, the scanner will scan and display a sample image in the preview window. If
you do not have a page in the scanner when you click Preview, the preview window will open and display an
empty scan area. You will need to place a page in the scanner and click Get preview to scan and display a
sample image.
3. The preview window displays the scan area and the current scan region. This scan region reflects the paper size
currently selected in the main interface. When you pass the mouse cursor over the scan region it will highlight
for you to move or resize it. If you move, resize, or add scan regions the main interface will display User
defined for the page size. Please refer to Scan Regions for instructions on creating, resizing and deleting
regions.
Click the zoom in or zoom out button to zoom in or out on the preview image in 15% steps. Click the up or
down arrows for the Zoom level box to zoom in or out on the preview image in 5% steps. Click the zoom to fit
button to fit the entire preview area within the preview window.
Xerox® DocuMate® 4830
User’s Guide
137
Download from Www.Somanuals.com. All Manuals Search And Download.
4. Click Show main UI to bring the main scanner interface in front of the preview window for you to adjust the
scan settings.
There are some settings in the main interface, such as brightness and contrast, which will immediately update
the preview image after you adjust the setting. Other settings, such as changing from color scanning to black
and white scanning, will not automatically update the sample image.
If you select any of the document image adjustment options, such as an option to automatically crop,
straighten or rotate an image, it will not show in the sample image preview. The preview window displays an
unaltered view of the item size and position in the scanner. Any document image adjustment options will be
used while scanning and saving images.
5. After you adjust the scan settings, click Refresh preview to get a new sample image that reflects the most
current settings in the main interface.
6. When you are happy with the sample image, you can click Scan in the preview window or in the main interface
to scan and save the image with the current scan settings.
When you scan, any settings you adjusted are automatically saved to the Last used settings preset. These settings
are not retained in a preset until you click Save in the main interface to save the settings to the current preset, or
save them to a new preset using the Save as dialogue. If you select a different preset from the Presets list before
scanning, the changes you made will be discarded.
Xerox® DocuMate® 4830
User’s Guide
138
Download from Www.Somanuals.com. All Manuals Search And Download.
Scan Regions
You can use the preview window to create custom scan regions for the scanner to use for scanning. For example, if
you want to scan only a specific area of the image, you can move and resize a scan region to focus only on the area
you want to scan. The final image will be only the size of the region you set.
Important: do not change the page size for the scanned image after you create custom regions. When you have set
a custom region in the preview window, the page size field will display “user defined” indicating you have specified
one or more custom regions for scanning. Changing the page size after you create a custom region discards the
custom regions and sets a single scan region to the size you selected in the page size list.
Creating custom scan regions:
1. Select the preset you want to use for scanning.
2. In the main interface click Preview to open the preview window.
If no previous custom scan regions have been created for the preset you selected, the preview window will
have a single scan region that is the page size for the current preset. This region will be labeled number 1 and
be displayed as an outline in the preview area.
3. Place an item in the scanner and then click Get preview.
4. The scanner scans and displays a sample image.
5. Move or resize region 1 until the sample image area you want is within the scan region.
Resize the region by clicking on one edge of the region outline and dragging the mouse. Move the region by
clicking in the region then dragging the mouse. Please refer to Move, Resize, or Delete Regions for detailed
instructions.
Xerox® DocuMate® 4830
User’s Guide
139
Download from Www.Somanuals.com. All Manuals Search And Download.
6. Create additional scan regions as needed by clicking anywhere in the sample image, hold your mouse button
down, and then drag your mouse to create a scan region. Release the mouse button when the area you want is
within the rectangle.
If you want to create a region that overlaps another region, hold the Ctrl (control) key on the keyboard while
you click and drag the mouse to create the region. You can release the Ctrl key after you start creating the
overlapping region. You only need to hold down the Ctrl key if the starting point of the overlapping region is
over another region. If you do not hold down the Ctrl key, when you click on the area that has already been set
as a region you will move the existing region.
7. Click Close when you are done creating scan regions.
8. In the main scanner interface click Save to save the regions to the current preset, or save them to a new preset
using the Save as dialogue.
The Summary area in the main interface will indicate when custom regions have been defined in the preview
window. Click on View or modify custom regions in the summary area to display the preview window.
9. Click Scan in the main interface to scan using the custom regions.
10. When scanning is finished, one image is created for each region set in the preview window.
The number of scan regions you can create is limited by the scanner model and installed modules. For instance,
most scanners have only one region. When you select a paper size in the Page size list, or input the dimensions in the
custom page size fields, you are setting a scan region.
Xerox® DocuMate® 4830
User’s Guide
140
Download from Www.Somanuals.com. All Manuals Search And Download.
When Visioneer Acuity is installed, you can create multiple scan regions for each image scanned. The maximum
number of scan regions you can create when Visioneer Acuity is installed may vary between scanner models. When
creating scan regions and you reach the maximum number of allowable scan regions, you will not be able to
continue creating scan regions until you remove a region you have already created.
Move, Resize, or Delete Regions
Moving regions – to move a region, place your mouse cursor over the region you want to move. The region will
highlight indicating that it is the active region under the mouse cursor. Click on the region and drag the mouse to
move the region.
Resizing regions – to resize a region, place your mouse cursor over the edge of the region outline. The cursor will
change to a dual directional arrow. Click on the line and drag the mouse to resize the region. If you click on the top
or bottom edge, you can only resize the region up or down. If you click on the left or right edge, you can only resize
the region left or right. Click on a corner edge and then drag the mouse to resize the region in all directions.
Note that you can only resize the scan regions to be within the scanner’s minimum and maximum supported paper
sizes. Please refer to the scanner specification table, in the maintenance section of the user guide, for the supported
paper sizes for your scanner.
Xerox® DocuMate® 4830
User’s Guide
141
Download from Www.Somanuals.com. All Manuals Search And Download.
Deleting regions – to delete a region, place your mouse cursor over the region you want to delete. The region will
highlight indicating it is the active region under the mouse cursor. Right-click on the region and select the delete
option from the menu.
Move, Resize, or Delete a Blocked Region
If there is a region you cannot move or resize because another region is in the way, you can temporarily move that
region behind the other regions. Right-click on the region that is in the way and select Temporarily send this region
to the back to move that region behind the one that you want to move or resize. This is a temporary change in the
region ordering and cannot be undone. That region will automatically move back into its position when you click to
move or resize a region.
Reordering Regions
If you have created multiple scan regions, you can reorder the region priority from the right-click menu for the
regions. The priority determines which region gets processed first while scanning. For example, region 1 will be
processed first and appear in the scanning application as the first image. Right-click on the region and select an
option from the menu.
Xerox® DocuMate® 4830
User’s Guide
142
Download from Www.Somanuals.com. All Manuals Search And Download.
Make this the first region – select this option to set the region number to 1. This option is not available if the
region you right-clicked on is already at position 1. After selecting this option, all other regions will have their
number update automatically as appropriate.
Make this region a lower number – select this option to move the region number up one in the processing order.
This option is not available if the region you right-clicked on is already at position 1. After selecting this option, all
other regions will have their number update automatically as appropriate.
Make this region a higher number – select this option to move the region number down one in the processing
order. This option is not available if the region you right-clicked on is already the last region in the processing order.
After selecting this option, all other regions will have their number update automatically as appropriate.
Make this the last region – select this option to set the region number to the last number in the processing order.
This option is not available if the region you right-clicked on is already at the last position in the processing order.
After selecting this option, all other regions will have their number update automatically as appropriate.
Clear All Regions
Right-click anywhere in the preview window where there are no regions, and then click on Clear all regions to remove
all of the regions in the preview area. This will leave only the region labeled as number 1. There must always be at
least one region for scanning.
Xerox® DocuMate® 4830
User’s Guide
143
Download from Www.Somanuals.com. All Manuals Search And Download.
Document Source Configuration
Some options in the interface may be grayed out and cannot be selected. Grayed out options are either not
appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is
dependent on another setting in the scanner's interface. Hover the mouse cursor over a grayed out feature to see
information about why the feature is unavailable.
Select Basic or Advanced from the list to show the basic or advanced document source configuration options as
described below.
Basic Options
•
•
Auto source—when scanning in basic mode, this option is always enabled and cannot be changed.
Duplex—select this option to scan both sides of the item in the scanner.
Click the drop down menu to select the color mode you want to use.
•
•
Color scans the document in color, creating a full color copy of an original document or photograph. Color
scans have the largest file size.
Gray scans the document using varying shades of gray to reproduce the document. The grayscale scan mode
is often used when scanning documents or graphics where the original color does not need to be retained, but
the graphics need to be legible. Grayscale scanning preserves the graphic quality while keeping the file size less
than that of a full color scan.
•
Black and White scans the document in bitonal where everything on the page is either black or white. This
setting is often used when scanning typed or written documents. When there are not a lot of graphics, or if the
graphics are not needed, this setting is ideal for archiving documents to a server or on a disc, send through
email, or posting to a web page, as the file size is smaller than the other scanning modes.
Advanced Options
•
Auto source—select this option to have the scanner automatically determine where the paper is in the
scanner. This option is only available if your scanner has more than one paper source option, such an ADF with
a front feed tray scanner, or an ADF with a flatbed combination scanner. When this option is not selected, you
can select which source you want to use in the scan mode list.
•
•
Multi-stream—select this option to have the scanner create an image of each item scanned in each color
mode selected in the source list.
Duplex—select this option to scan both sides of the item in the scanner. Note that if you deselect the Back
side options in the source configuration list, this option will automatically deselect.
Xerox® DocuMate® 4830
User’s Guide
144
Download from Www.Somanuals.com. All Manuals Search And Download.
Click the drop down menu to select the scanning options you want to use.
The available color modes are:
•
•
Automatic determines the color of the document as it is being scanned.
Color scans the document in color, creating a full color copy of an original document or photograph. Color
scans have the largest file size.
•
Gray scans the document using varying shades of gray to reproduce the document. The grayscale scan mode
is often used when scanning documents or graphics where the original color does not need to be retained, but
the graphics need to be legible. Grayscale scanning preserves the graphic quality while keeping the file size less
than that of a full color scan.
•
Black and White scans the document in bitonal where everything on the page is either black or white. This
setting is often used when scanning typed or written documents. When there are not a lot of graphics, or if the
graphics are not needed, this setting is ideal for archiving documents to a server or on a disc, send through
email, or posting to a web page, as the file size is smaller than the other scanning modes.
Sources identical
If the scanner has multiple paper source options, select this option to have the settings you choose in the interface
apply to all paper sources in the scanner. For instance, if you select color scanning when scanning from the input
tray, then the flatbed or front feed tray scans will also be in color.
(Example: Sources are identical)
(Example: Sources are different)
While the option to enable or disable Sources identical is in the source configuration list, the color mode is not the
only option that can be individually configured for each source. Other options in the scanner interface, such as
resolution, brightness, contrast, etc... will also be individually set for each source. After you deselect Sources
identical, any changes you make in the scanner interface will only be applied to the option that appears at the top
of the list (for example, “Input tray (Front side) Black and White”).
To set the scanner options individually for each source:
1. Click the drop down menu and deselect Sources identical.
Xerox® DocuMate® 4830
User’s Guide
145
Download from Www.Somanuals.com. All Manuals Search And Download.
2. Select the color mode you want for the first source.
3. Click the top of the menu to collapse the list. Select the options in the scanner interface that you want to use
for the first source.
4. When you are done making changes for the first source, click in the source configuration list and select the
color mode for the second source.
That source selection will now be displayed in the top of the source configuration list.
5. Click the top of the menu to collapse the list. Select the options in the scanner interface that you want to use
for the second source.
Tip: Save the changes to a Preset when you are done selecting options for each source. Please refer to Presets for
more information.
Sides identical
If the scanner supports two-sided (duplex) scanning, you can individually set the color mode and other options in
the scanner interface for each side of the page. This option is always selected and grayed out if the scanner
hardware does not support the feature.
(Example: Sides are identical)
(Example: Sides are different)
While the option to enable or disable Sides identical is in the source configuration list, the color mode is not the
only option that can be individually configured for each side. Other options in the scanner interface, such as
resolution, brightness, contrast, etc... will also be individually set for each source. After you deselect Sides identical,
any changes you make in the scanner interface will only be applied to the option that appears at the top of the list
(for example, “Input tray (Front side) Color”).
To set the scanner options individually for each side:
1. Click the drop down menu and deselect Sides identical.
2. Select the color mode you want for the first side.
3. Click the top of the menu to collapse the list. Select the options in the scanner interface that you want to use
for the first side.
4. When you are done making changes for the first side, click in the source configuration list and select the color
mode for the second side.
That side selection will now be displayed in the top of the source configuration list (for example, “Input tray
(Back side) Gray”).
5. Click the top of the menu to collapse the list. Select the options in the scanner interface that you want to use
for the second side.
Tip: Save the changes to a Preset when you are done selecting options for each source. Please refer to Presets for
more information.
Xerox® DocuMate® 4830
User’s Guide
146
Download from Www.Somanuals.com. All Manuals Search And Download.
Presets
A preset contains all features in the scanner interface, including color mode, resolution, paper size, and so on. You
can create, import, export, and delete presets. After presets have been added to the interface, click the drop down
menu and select an option from the list.
•
If you select the Last used settings preset, then adjust the settings in the scanner interface, when you scan
those changes will immediately save to the preset.
•
•
Click the Save button if you want to save changes to the Last used settings preset without scanning.
Click the Cancel button to close the scanner interface without saving any changes.
To save a new preset:
1. Adjust the options in the scanner interface as needed.
2. Click on the right arrow and select Save as... from the list.
3. After clicking on the save option, a dialogue opens for you to type in a name. Type in the name you want then
click OK.
To modify an existing preset:
1. Select the preset you want to modify in the preset list.
2. Adjust the options in the scanner interface as needed.
3. Click Save.
To rename a preset:
1. Select the preset you want to rename in the preset list.
2. Click the right pointing arrow button and select Rename....
Xerox® DocuMate® 4830
User’s Guide
148
Download from Www.Somanuals.com. All Manuals Search And Download.
3. Type an new name for the preset in the name field and then click on OK in the dialogue.
To delete a preset:
1. Click the drop menu under Presets and select the preset you want to delete.
2. Click the right pointing arrow button and select Delete.
3. Click Yes when prompted to confirm that you want to delete the currently selected preset.
Exporting Presets
1. Click on the right pointing arrow and select Export... from the list.
2. Click on the browse button
next to the Destination folder field to open a file browsing window.
Xerox® DocuMate® 4830
User’s Guide
149
Download from Www.Somanuals.com. All Manuals Search And Download.
3. Browse to a location and select the folder where you want the preset file to be saved. Click on Choose.
Make sure to choose a location where you will be able to easily find the file.
4. Select the preset you want to export in the dialogue for exporting a preset. If you want to export multiple
presets, click on each preset name. You may need to hold down the Ctrl (Control) key on your keyboard, while
clicking on each preset name, to select multiple presets.
5. Click on Export.
If you selected multiple presets to be exported, a file will be created for each preset you selected.
Note: the software will look for duplicate preset names. If you see a notification indicating that a preset with the
same name already exists, select one of the options on-screen to continue.
•
•
Overwrite—select this option to replace the current preset with the one you selected from the list.
Keep both—select this option to keep both presets. The preset you selected will have a counting number
added to the end of the preset name; for example, “Custom preset name (2)”. The original preset name will
remain unchanged.
•
Skip—select this option to skip the preset with the duplicate name.
Select the option Do this for all conflicts to have the action you select in this dialogue be used for all conflicts
found.
Xerox® DocuMate® 4830
User’s Guide
150
Download from Www.Somanuals.com. All Manuals Search And Download.
Importing a Preset
If you have previously exported presets, or another user has given you their presets files, select the import option to
add those presets to your current list.
Note that if you import presets that were created when using a scanner that does not have the same hardware
features as your current scanner, the settings for the presets you import will automatically be updated to reflect the
supported settings for the current scanner. For example, if you are using a flatbed scanner and you import a preset
that was created using an ADF scanner, all settings that are specific to ADF scanning will be modified.
1. Click on the right pointing arrow next to the presets list and select Import....
2. Browse to the location where the preset file is saved. If you want to import multiple presets, click on each
preset name. You may need to hold down the Ctrl (Control) key on your keyboard, while clicking on each preset
name, to select multiple presets.
3. Click on Open.
4. The preset will now be in the list of presets available in the scanner's interface.
Note: the software will look for duplicate preset names. If you see a notification indicating that a preset with the
same name already exists, select one of the options on-screen to continue.
•
•
Overwrite—select this option to replace the current preset with the one you selected from the list.
Keep both—select this option to keep both presets. The preset you selected will have a counting number
added to the end of the preset name; for example, “Custom preset name (2)”. The original preset name will
remain unchanged.
•
Skip—select this option to skip the preset with the duplicate name.
Select the option Do this for all conflicts to have the action you select in this dialogue be used for all conflicts
found.
Xerox® DocuMate® 4830
User’s Guide
151
Download from Www.Somanuals.com. All Manuals Search And Download.
Document Settings
•
Main panel—this panel contains the most commonly used scan settings. When the Basic source
configuration mode is selected, this is the only panel available. Change to the Advanced source configuration
mode to enable the other panels which are also described in this section.
The Document settings section when the Basic document source configuration mode is selected.
The Document settings section when the Advanced document source configuration mode is selected.
•
Advanced panel—this panel contains advanced document handling options. If you select an option in this
panel that also appears on the Main panel, when you return to the Main panel that option will be selected.
Xerox® DocuMate® 4830
User’s Guide
152
Download from Www.Somanuals.com. All Manuals Search And Download.
Disabled Options in this Section
Some options in the interface may be grayed out and cannot be selected. Grayed out options are either not
appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is
dependent on another setting in the scanner's interface. Hover the mouse cursor over a grayed out feature to see
information about why the feature is unavailable.
When you are using a scanner that has multiple sources, such as an ADF with Flatbed combination scanner, some
options may be disabled based on the current source displayed in the source list. For example when the flatbed
source is selected, the manual feed option will be disabled.
If an option is unavailable, check to see which source is displayed at the top of the source list when in the Advanced
interface view.
When Flatbed is displayed here, only the
options that can be used for the flatbed will
be available in the scanner interface.
Click on one of the color modes under the
source you want to configure. That source
will now be displayed at the top of the list,
and the options for that source will be
available in the scanner interface.
Note that even when Sources identical is selected, any options that are only available for a specific source will be
discarded if the scanner scans from the source that does not have those options.
Xerox® DocuMate® 4830
User’s Guide
153
Download from Www.Somanuals.com. All Manuals Search And Download.
Main Panel Options
Some of the options in this panel may have advanced adjustment options on a different panel in this section. When
the Advanced configuration mode is selected, an icon will appear next to those features which have adjustment
options on another tab. Click on one of the icons to go to the area of the interface where the adjustment options are
located.
Click on a link below to go to the appropriate page in this section for instructions on adjusting the option that is
displayed on the Main tab.
•
•
•
Automatic cropping options
Skip blank originals
Cleanup edges
Resolution
The resolution determines the amount of detail you can see in the scanned image. Resolution is the clarity of the
image measured in dots-per-inch (dpi).
Move the slider left or right to change the resolution for the scanned image. The higher the resolution, the clearer
the image. However, high resolution scans also produce larger file sizes. The available range displayed in the slider
area are within the minimum and maximum range supported by your scanner. The resolution slider will always
display the correct range for the current scanner.
Choosing resolution values
Typically, when making copies of black and white documents, 100–150 dpi will create an image of similar quality to
the original. When making copies of color documents or photographs, 150–200 dpi will create an image of similar
quality to the original.
Higher resolution settings are generally used for creating an image that can be enlarged without losing image
quality, but take longer to scan.
Some resolution settings for typically scanned items are:
•
•
•
•
Text document letters, forms, or other typed black and white documents – 100 dpi to 150 dpi
Text document letters or forms with hand printed text – 150 dpi
Text document (for OCR) forms, letters, memos, or spreadsheets – 300 dpi
Business cards or other items with small print – 300 dpi
Xerox® DocuMate® 4830
User’s Guide
154
Download from Www.Somanuals.com. All Manuals Search And Download.
•
•
•
•
•
Color page with graphics or color photographs – 150 dpi
Color photographs of poor quality for image enhancement – 300 dpi
Color photographs for printing – 200 dpi
Color photographs for email – 100 to 150 dpi
Magazine page with graphics, line art, or color photographs – 200 dpi
Document Size
Standard document sizes
Click the drop down menu and select a pre-defined document size from the list. The available document sizes are
within the scanner's range of minimum and maximum item size.
Custom document sizes
Select the measurement units you want to use from the Units list.
If the Document size list does not include the document size for your scanning batch, click in one of the fields below
the document size list. Input the width of the document in the first field, then input the length in the second field.
You can only specify values within the scanner's minimum and maximum supported item size. Please refer to the
maintenance section of the scanner user's guide for this information.
Long Document
Select Long document to enable support of paper sizes up to the scanner maximum. After you select this option
make sure you input the page length for your document in the custom input field, located below the Document size
selection list.
Note that some of the options in the scanner interface cannot be used when the page length will be greater than 14
or 17 inches (depending on the scanner model). When you select this option, incompatible options will either be
automatically disabled or the setting will simply be discarded while scanning. For instance, the option Detect
double feeds will usually be disabled when Long document is selected, even if the scanner supports DFD, as the
added page length will cause a false double feed.
Xerox® DocuMate® 4830
User’s Guide
155
Download from Www.Somanuals.com. All Manuals Search And Download.
Manual Feed
Select this option to enable a delay from when the last page is scanned and when the scanner stops the scan job.
This allows you to scan one page at a time without having to click Scan for each page you put in the scanner.
To scan with manual feed mode:
1. Select Manual feed in the scanner’s interface.
2. In the Timeout field, input the amount of time you want the scanner to wait from when the last page is
scanned and when the scanner stops scanning.
3. Place a document in the scanner.
4. Click Scan.
5. The scanning progress dialogue on-screen will display a countdown indicating how much time you have to
place the next document in the scanner.
6. When you are done scanning all pages in your document, you can click on Abort to stop the timer or simply let
the timer run out.
Detect Double Feeds
Detect double feeds is the scanner's ability to detect when two or more pages are fed through the scanner at the
same time. When this option is turned on, ultrasonic waves are aimed at the document to detect multiple pages by
the level at which the waves pass through the pages. The accuracy of this sensor depends on paper thickness and
whether or not creasing is in the original document.
This option is available in the interface only if the current scanner supports this feature.
Technical Note:
If you are getting false double feed errors, try cleaning the inside of the scanner. Excessive dust on the sensor can
cause false double feed errors. Refer to the maintenance section of the scanner's user guide for instructions on
cleaning the scanner.
Straighten Image
Select this option to let the scanner automatically determine if a page is skewed, then straighten its image. This
option is only available if the scanner supports this feature.
If you are scanning using an automatic document feeder, and the page is fed through at too great of an angle, the
image may not straighten correctly. In that case, re-scan the page making sure the paper guides are adjusted to the
width of the pages in the input tray so that the pages are pulled straight through the scanner.
Rotate Image
Select an option in this list to have the final image rotated when scanning is complete.
Xerox® DocuMate® 4830
User’s Guide
156
Download from Www.Somanuals.com. All Manuals Search And Download.
Flip Back Side
Select this option if you are scanning duplex pages that are calendar style orientation. This option will rotate the
back side image 180 degrees from the front side. When scanning in duplex mode without this option selected, the
back side image of calendar orientation pages will appear upside down in the final scan. This option does not
automatically determine book page orientation versus calendar page orientation. If you have this option selected
when scanning book orientation pages, the image for the back side of the page will appear upside down in the final
scan. If you are scanning a batch of documents that contain both types of orientation, we recommend that you
select Automatic in the Rotate image list.
This option is available only if the current scanner supports duplex scanning and the Duplex option is selected in the
scanning interface.
Merge Two Sides
When scanning in duplex mode, you can enable this option to have both sides of a scanned item appear on one
page in the final image file. The options in the list allow you to select where you want the front side image to appear
in relation to the back side image in the final file.
The following image shows a cheque scanned in duplex mode without Merge two sides enabled, and the same
cheque scanned with Merge two sides enabled. When Merge two sides is not enabled, side 1 and side 2 of the
cheque are saved in two separate files (IMG_0001 and IMG_0002 respectively). With Merge two sides enabled,
both sides of the cheque are in a single file (IMG_0003). If you are scanning a stack of items using a multipage file
format, such as a PDF file, then each page in the final file will have both the front and back images of the scanned
items.
Height threshold
Input the maximum height of images to be merged. The sides will not be merged if the height of either the front or
rear image exceeds this value. For example, if you are scanning a batch of mixed documents such as cheques and
statements, you may want both sides of the cheques merged into one image but not the statements. The Height
threshold needs to be lower than the length of the documents you do not want merged into a single file.
Select one of the options in the Merge two sides list to enable this field. Note that you will also need to enable Long
document if you want to have the maximum height threshold be longer than 14 or 17 inches (depending on the
scanner model).
Xerox® DocuMate® 4830
User’s Guide
157
Download from Www.Somanuals.com. All Manuals Search And Download.
Advanced Panel Options
The options in this panel may also appear in the Main panel, but with additional settings for you to fine-tune the
feature you've selected. Select the Advanced source configuration mode to show this panel.
Skip Blank Originals
Select this option to have the scanner detect if a blank page has been fed through the scanner, and remove it from
the final file. Typically you might use this option when scanning a stack of two-sided pages which have a number of
blank sides.
•
Blank threshold—you can use the Threshold slider to fine tune the sensitivity of the blank image detection.
The results will depend on the scan settings and the types of documents being scanned. In general leave the
threshold level at the default setting if you are scanning good-quality documents printed on standard 20lb
printer paper. Try lowering the sensitivity level if your documents contain light colored text or drawings so
those pages are not detected as blank. Raise the sensitivity level if you are scanning double-sided light-weight
paper where images from the opposite side of the page may appear in the image of the blank side.
Clean Up Edges
Select this option to remove any thin lines from around the edges of the final scan. This option will fill the margins of
the image with the detected edge color. When you select this option, the Width input field will automatically enable
for you to input the size of the area you want to have filled with the background color. You can specify a fill size
between approximately 0.04 to 0.39 inches (1 mm to 10 mm).
Automatic Image Cropping
Depending on the scanner model and installed software, there may be more than one auto cropping option in the
interface.
•
Crop to original—select this option to let the scanner automatically determine the size of the item being
scanned. This option is only available if the scanner supports this feature. This option may occasionally be
grayed out as not all scanning applications support this feature.
Always properly adjust the paper guides to the width of the paper in the input tray so that the pages feed into
the scanner as straight as possible. Skewed pages may not crop properly.
•
Crop to length—this option tells the scanner to crop the final image to the bottom of the page being
scanned. This option is only available if the scanner supports this feature. This option may occasionally be
grayed out as not all scanning applications support this feature.
Xerox® DocuMate® 4830
User’s Guide
158
Download from Www.Somanuals.com. All Manuals Search And Download.
Compression Options
There are two types of image compression functions used during scanning. The input compression option is
compressing the image when transferring it from the scanner to the TWAIN driver on the computer. The output
compression option is the TWAIN driver compressing the image before it sends the image to the scanning
application. In the scanning interface the input compression option is Compress transfers and the output option is
Compression.
Compress transfers
Select this option to have the scanner compress the image in Gray and Color scans. This reduces the file size and
allows for faster image transfer from the scanner to the computer. Once the compressed image is on the computer,
scanner’s driver will then uncompresses the image, and perform any image processing functions that have been
selected in the scanning interface. The uncompressed image is then transferred to the scanning application. With
Compress transfers, a scanning application such as Nuance PDF Converter, will receive the uncompressed image and
save the image in whatever file format it uses. You can use the Quality slider to adjust the level of compression you
want to use.
When the Quality option is set to High quality, there is very little visual difference between a compressed scan and
an uncompressed scan. When the quality option is set to High compression, there may be a greater visual difference
between compressed and uncompressed scans.
Quality
You can fine tune the compression level by adjusting the quality slider between high compression and high quality.
When the quality level is set to high compression, the scanner will scan and transfer images faster than high quality,
but the image quality of the output scan will be lower.
Subsampling
The subsampling options allow you to select the encoding ratio between color information and luminosity.
Subsampling works by lowering the resolution of the RGB colors found in an image without affecting luminescence
of the image. This compresses the image to create smaller file sizes but it can sometimes result in loss of image
quality. Depending on the type of image being scanned, subsampling encoding may not have a noticeable affect in
the final image file. You should try test scans using the different levels of subsampling to make sure you are happy
with the image quality.
•
•
•
4:4:4—no subsampling and the ratio between color and luminosity remains unchanged.
4:2:2—mid-level ratio between color and luminosity.
4:1:1—highest ratio difference between color and luminosity, which results in saving the smallest file size.
Compression
This option is specific compression for file and memory transfers to an application. It is only available if the
application you are using can accept a compressed image file. For instance, if your scanning application is set to
receive JPEG compressed images, then the Compression field will display JPEG. Otherwise, the status for
Compression will always be disabled and display Uncompressed because the scanning application you are using is
requesting an uncompressed image.
The Compress transfers option described herein compresses the image for faster transfer from the scanner to the
computer. The driver uncompresses the image and transfers the uncompressed image to the scanning application.
The Compression option will often be disabled as most applications do not support receiving a compressed image
file from the scanner driver.
Xerox® DocuMate® 4830
User’s Guide
159
Download from Www.Somanuals.com. All Manuals Search And Download.
When this option is available, it is an advanced user and application option and should not be adjusted if you are
not familiar with the technology. However, if you are certain that you are using an application that can receive a
compressed image, and you want to be able to change the image compression type, you will need to enable user
adjustable compression in the scanning interface. Please refer to the Driver Settings section for instructions.
Please note that if you adjust this setting, and the application cannot actually accept the option you change, the
scanning interface and the application may crash. It is highly recommended that you leave the default options and
let the application set any image compression.
From the Windows Control Panel
1. Click on the Driver settings tab.
2. Select Enable user compression and Remember compression.
Note that if these two options are grayed out and you cannot select them, then these options are not available
for your scanner.
3. Click on OK.
4. Open the scanner interface.
5. Change to the Advanced source configuration mode.
6. In the Document settings section click on the Advanced tab.
7. If your scanner and application supports compressed file transfers, the Compression option will now be
available.
Xerox® DocuMate® 4830
User’s Guide
160
Download from Www.Somanuals.com. All Manuals Search And Download.
Image Enhancements
Click on the Image Enhancements icon to select options applicable to what type of image processing you want
applied for the items being scanned.
•
Main panel—this panel contains the most commonly used scan settings. Some of the options in this panel
may have adjustment options on the other panels in this section. When the Basic source configuration mode
is selected, this is the only panel available. Change to the Advanced source configuration mode to enable the
other panels which are also described in this section.
The Image enhancements section when the Basic document source configuration mode is selected.
The Image enhancements section when the Advanced document source configuration mode is
selected.
•
•
Color processing panel—this panel contains advanced options for processing colors in the final scans.
Advanced panel—this panel contains advanced image enhancement options for improving the clarity of the
scanned image.
Xerox® DocuMate® 4830
User’s Guide
161
Download from Www.Somanuals.com. All Manuals Search And Download.
Disabled Options in this Section
Some options in the interface may be grayed out and cannot be selected. Grayed out options are either not
appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is
dependent on another setting in the scanner's interface. Hover the mouse cursor over a grayed out feature to see
information about why the feature is unavailable.
When you are using a scanner that has multiple sources, such as an ADF with Flatbed combination scanner, some
options may be disabled based on the current source displayed in the source list. For example when the flatbed
source is selected, the manual feed option will be disabled.
If an option is unavailable, check to see which source is displayed at the top of the source list when in the Advanced
interface view.
When Flatbed is displayed here, only the
options that can be used for the flatbed will
be available in the scanner interface.
Click on one of the color modes under the
source you want to configure. That source
will now be displayed at the top of the list,
and the options for that source will be
available in the scanner interface.
Note that even when Sources identical is selected, any options that are only available for a specific source will be
discarded if the scanner scans from the source that does not have those options.
Xerox® DocuMate® 4830
User’s Guide
162
Download from Www.Somanuals.com. All Manuals Search And Download.
Main Panel Options
Some of the options in this panel may have advanced adjustment options on a different panel in this section. When
the Advanced configuration mode is selected, an icon will appear next to those features which have adjustment
options on another tab. Click on one of the icons to go to the area of the interface where the adjustment options are
located.
Click on a link below to go to the appropriate page in this section for instructions on adjusting the option that is
displayed on the Main tab.
•
Despeckle
Brightness
Brightness is the overall lightness of the image. Move the slider left or right to darken or lighten the image. Adjusting
the brightness level adjusts the tone of the pixels, without changing the true color of the pixels; such as when
adjusting hue.
Choosing brightness values
Adjusting the brightness level is based on how you want the image to appear and there is no standard to adhere to.
Below are some recommended options for brightness image correction based on the original document quality.
•
•
•
•
•
•
•
Original documents of good quality - 50%
Pencil written letters, forms, or drawings - 25% to 40%
Faded pictures or old documents with faded text - 35% to 45%
Light colored carbon copy paper, such as yellow or pale pink or pale green, with light text - 45% to 55%
Newspaper or magazine pages - 55% to 70%
Book pages - 55% to 80%
Pictures taken inside or in the shade - 60% to 85%
Brightness works in conjunction with Contrast for image enhancement. When you are adjusting the brightness
level to improve the scanned image quality, try adjusting the contrast level as well. The contrast level is the range
between the lightest and darkest parts of the image. For example, if you scanned a document with notes written in
pencil, you may have to decrease the brightness level to get the handwritten notes to appear in the scanned image.
However, when decreasing the brightness, white starts to appear gray in the image. In that case, raise the contrast
level to make the differences between the lightest and darkest part of the image more defined.
Xerox® DocuMate® 4830
User’s Guide
163
Download from Www.Somanuals.com. All Manuals Search And Download.
Color image brightness examples
The examples below show the original image at the default setting of 50% brightness level, 25% brightness and
75% brightness. Adjusting the brightness level does not make the image completely black nor completely white.
Brightness: 25%
Brightness: 50%
Brightness: 75%
Technical note:
Most monitors have a brightness setting that is user adjustable. When viewing scanned images on-screen, versus
printing the image, the brightness setting of the monitor may affect how light or dark the scanned image looks
when compared to the original. If the scanned image is too different from the original image, or if adjusting the
scanned brightness level does not modify the image how you want, try adjusting the monitor's brightness level.
Refer to the monitor's user guide for adjusting the brightness level and see if the manufacturer has any
recommended settings.
Black background scanners:
Some scanners have a black background plate. A black background results in more precise cropping results and skew
detection. However, when scanning thin paper, such as multipart color forms or ruled writing paper, which are less
than 18lb paper weight, the background may “bleed” through into the final image and make the image darker than
it should be. In that case, try adjusting the brightness level between 60% and 80%.
Contrast
Contrast refers to the differences between the light and dark portions in the image. Move the slider left or right to
decrease or increase the contrast levels. Increasing the contrast level emphasizes the difference between the lighter
and darker portions of the image, decreasing the contrast de-emphasizes that difference.
Choosing contrast values
While Brightness adds the same amount of gray or white to all pixels in the image, Contrast adjusts the pixels
based on the pixel color level. For instance, increasing the contrast level will add white to light colored pixels and gray
to dark pixels to make the difference between color levels in the image crisper. Decreasing the contrast level will
have the opposite affect, where light colored pixels are modified with gray and dark pixels are modified with white
to make the transition of colors in the image appear smoother.
Adjusting the contrast level is based on how you want the image to appear and there is no standard to adhere to.
Contrast works in conjunction with brightness for image enhancement, when decreasing the brightness level, the
overall image becomes darker, in which case you may want to increase the contrast level so that the differences
between the lighter and darker portions of the image are clearer.
Below are some recommended options for contrast image correction based on the original document quality.
•
•
Original documents of good quality - 50%
Pencil written letters, forms, or drawings - 55% to 65%
Xerox® DocuMate® 4830
User’s Guide
164
Download from Www.Somanuals.com. All Manuals Search And Download.
•
•
•
•
•
Faded pictures or old documents with faded text - 60% to 70%
Light colored carbon copy paper, such as yellow or pale pink or pale green, with light text - 45% to 55%
Newspaper or magazine pages - 55% to 70%
Book pages - 60% to 75%
Pictures taken inside or in the shade - 40% to 60%
Color image contrast examples
The examples below show the original image at the default setting of 50% contrast level, 25% contrast and 75%
contrast.
Contrast: 25%
Contrast: 50%
Contrast: 75%
Technical note:
Most monitors have a contrast setting that is user adjustable. When viewing scanned images on-screen, versus
printing the image, the contrast setting of the monitor may affect how clear a scanned image looks when compared
to the original. If the scanned image is too different from the original image, or if adjusting the scanned contrast
level does not modify the image how you want, try adjusting the monitor's contrast level. Refer to the monitor's user
guide for adjusting the contrast level and see if the manufacturer has any recommended settings.
Black background scanners:
Some scanners have a black background plate. A black background results in more precise cropping results and skew
detection. However, when scanning thin paper, such as carbon copy paper or ruled writing paper, which are less than
18lb paper weight, the background may “bleed” through into the final image and make the image darker than it
should be. In that case, try adjusting the brightness level between 40% and 60%, then adjust the contrast level
between 60% and 80%.
Gamma
Gamma is the tone curve and starting point for image enhancement. Move the slider left or right to darken or
lighten the image. As you raise or lower the Gamma value, the values at which Brightness and Contrast affect the
image are changed. It is recommended that you keep the default gamma value, or adjust this setting before
adjusting the other options.
Choosing gamma values
As the gamma value is adjusted lower, the tone curve begins to straighten and the shadows of the image are
expanded, darkening the shadows without overall darkening the image with gray as seen with lowering the
brightness level. This way, the highlights and shadows in the image are maintained by saturating the pixels with
darker levels of the same color rather than adding gray to all colors.
Xerox® DocuMate® 4830
User’s Guide
165
Download from Www.Somanuals.com. All Manuals Search And Download.
As the gamma value is adjusted higher, the tone curve bends and the highlights of the image are expanded,
lightening the highlights without overall lightening the image with white as seen with raising the brightness level.
This way, the highlights and shadows in the image are maintained by saturating the pixels with lighter levels of the
same color rather than just adding white.
Adjusting the gamma level is based on how you want the image to appear and there is no standard to adhere to.
Color image gamma examples
The examples below show the original image at the default setting of 1.8 gamma level, then 1.0 gamma and 2.6
gamma. Adjusting the gamma level does not make the image completely black nor completely white.
Gamma: 1.0
Gamma: 1.8
Gamma: 2.6
Technical note:
Most monitors have a gamma setting that is user adjustable. When viewing scanned images on-screen, versus
printing the image, the gamma setting of the monitor may affect how light or dark the scanned image looks when
compared to the original. If the scanned image is too different from the original image, or if adjusting the scanned
gamma level does not modify the image how you want, try adjusting the monitor's gamma level. Refer to the
monitor's user guide for adjusting the gamma level and see if the manufacturer has any recommended settings.
Invert Image
The Invert image option reverses the color of each pixel in the scanned image.
When scanning in black and white, each pixel is reversed from black to white and white to black. When scanning in
grayscale each pixel is reversed to the opposite level of gray. When scanning in color each pixel is reversed to the
opposite color in the color wheel.
For example, you might choose this option if you are scanning pages that have been printed from newspaper
microfilm. Newspaper microfilm reverses black and white so that when viewed on a monitor, the text is white and
the paper is black.
Xerox® DocuMate® 4830
User’s Guide
166
Download from Www.Somanuals.com. All Manuals Search And Download.
The following example shows the original grayscale image and the inverted image.
The following example shows the original color image and the inverted image.
Mirror Image
The Mirror image option flips the image left-to-right.
Bit Depth Reduction
The Bit depth reduction options are only available when scanning in black and white. Click the drop down menu
and select an option from the list.
Xerox® DocuMate® 4830
User’s Guide
167
Download from Www.Somanuals.com. All Manuals Search And Download.
Threshold and Dynamic threshold
Threshold enables you to set what level of light or dark to look for on a page. When scanning in black and white,
everything on the page is set to either white pixels or black pixels in the final image. If the text on the page is a light
color, then the text may be gone in the final image as the scanner will change those light colors to white pixels. The
threshold slider lets you set the level of darkness or lightness of the text on the page. Dynamic threshold attempts
to evaluate the image and dynamically adjust the threshold level. These options work best for documents that
contain only text such as business letters, spreadsheets, reports, etc...
•
Threshold—move the slider to the left or right to set the level of lightness or darkness for the scanner to
leverage from.
For example, if you are scanning a document with gray text, such as hand written pencil notes, move the slider
to the right. This tells the scanner that the level to look for is light, and gray pixels are converted to black pixels
instead of white. If the overall tone of the original document is dark, such as a colored background that may
interfere with detecting black, move the slider left. This tells the scanner that the level to look for is dark, only
very dark areas such as text are converted to black pixels.
If you are scanning documents that are in good condition, with black text on a white background, the default
threshold option will properly scan the item. This level only needs to be adjusted if the scanned image does not
have image clarity similar to the original.
•
Sensitivity—move the slider left or right to adjust the sensitivity level for dynamic thresholding. This slider is
only enabled when Dynamic threshold is selected in the list.
Error diffusion, Bayer, and Halftone pattern
Error diffusion, Bayer, and Halftone patterns are the intentional application of noise (dithering) in the image to
help alleviate banding when scanning in binary (black and white) mode. For example, if you scan a color photo in
black and white, the image file will have large blocks of black and white and the image barely recognizable.
Dithering the image creates a black and white image that is recognizable.
Below is an example of a color scan, a black and white scan without dithering, and a black and white scan with
dithering. When the image is scaled down, it may look like a grayscale scan. When the image is at normal size or
enlarged you will be able to clearly see the dithering pattern, as shown in the close-up image.
Black and White scan
Bayer dither scan
Color scan
Xerox® DocuMate® 4830
User’s Guide
168
Download from Www.Somanuals.com. All Manuals Search And Download.
Bayer dither scan - Close up
Fill Margin Holes
Select this option if you are scanning pages with punched holes in the margins. This option will fill these holes with
the detected background color in the final scan. The scanner will detect and fill the holes under the following
conditions:
•
•
•
•
The size of the hole can be between approximately 4 mm and 12 mm
The maximum width of the margin is 25.4 mm from the edge of the paper
The size of the margin is 24.4 mm
The position of the hole cannot be flush to the edge of the margin area and it cannot overlap the edge of the
margin area
Xerox® DocuMate® 4830
User’s Guide
169
Download from Www.Somanuals.com. All Manuals Search And Download.
Color Processing Panel Options
The options in this panel are for setting how the scanner should process colors in specific color modes.
Color Dropout
Color dropout tells the scanner and software to remove a specific color from the image. You can choose either Red,
Green, or Blue, or define a custom color, to be dropped out of an image.
To input a custom color using its RGB value, select Custom in this list and then input the values for R, G, and B in
their appropriate boxes, where R, G, and B are numbers from 0 to 255.
Tolerance—use the slider to adjust the precision of the color dropout.
•
More precise—this option removes a range of colors closest to the pure color selected or defined in the
custom fields. For example, pure red has an R/G/B value of 255/0/0. Selecting Red indicates that the scanner
should look for a range of RGB reds close to pure red and remove them from the image.
•
More approximate—this option removes a wider range of colors based on the pure color selected in the list or
defined in the custom fields.
This option is only available when scanning in grayscale or black and white. The example below shows the original
text with a red watermark and the resulting image with the color removed.
Xerox® DocuMate® 4830
User’s Guide
170
Download from Www.Somanuals.com. All Manuals Search And Download.
Perform Color Correction
Apply color correction to the image so the displayed colors approximate the original item colors. Select this option to
use the scanner’s default Gamma table which has been calibrated to produce the best quality color results for your
scanner. When this option is not selected, the resulting scans will be dark and the brightness, contrast, and gamma
options will require a greater amount of adjustment to affect the overall lightness of the image.
Advanced Panel Options
The options in this panel may also appear in the Main panel, but with additional settings for you to fine-tune the
feature you've selected. Select the Advanced source configuration mode to show this panel.
Despeckle
This option removes speckles from the background. Speckles are small spots on an image that the scanner
interpreted as a valid part of the document. For example, an irregularity in the paper, a small wrinkle, or holes where
a staple was removed may show up as speckles in the scanned image. The Despeckle option identifies these spots
and removes them. This option is only available when scanning in black and white.
Radius—this is the size of the area that is evaluated for stray dots.
Number—this is the maximum number of dots within the radius that should be considered a speckle. If this number
of dots are in the circle, the dots will not be considered a speckle and remain in the image. If there are less than this
number of dots in the circle, the dots are considered a speckle and removed from the image.
For example, if the radius is 3 and the number is 5, then the document is evaluated in sections of 3x3 pixels and if
there are more than 5 stray dots within a 3x3 area, they are not considered a speckle.
Filter
Use the Filter option to increase or decrease the sharpness in the scanned image. Click the drop down menu and
select an option from the list.
Xerox® DocuMate® 4830
User’s Guide
171
Download from Www.Somanuals.com. All Manuals Search And Download.
Moiré Reduction
Moiré patterns are wavy or rippled lines that may appear in the scanned images of newspapers and magazines, and
sometimes scanned images of photos, line drawings, and color scans of textured paper. Select the Moiré reduction
option to have the driver attempt to find and remove moiré patterns from the image. Please note that when Moiré
reduction is enabled the scanner may scan slower as the image is checked for moiré patterns. This option is only
available when scanning in Color or Gray.
Image with moiré patterns
Image with moiré patterns
removed
Moiré radius—you can set the size of the area to be evaluated in the Moiré radius field. Adjusting the radius will
produce different results for the various types of items that can be scanned. With this feature, you may have to test
scan a few times, adjusting the Moiré radius as needed, until you obtain the best results for the type of paper in your
scan job. Note that the higher the number is in the Moiré radius field, the longer it will take the driver to evaluate the
image.
White Level
With this option you can set what the scanner should interpret as “white” in the final image, even though the page
being scanned may have a shaded or off-white background. You may want to adjust this option to have the image
automatically corrected when you are scanning irregular paper, such as thick or thin paper, that may cause the
white page in the final image to appear shaded with a pale grey.
For the best automatic results you can simply select the type of paper you are scanning from the list. Alternatively,
you can input a number in the Custom value field. The value you set in this field can be from 128 to 255. If you set
the custom value to 128 you are telling the scanner that all pixels that are grey level 128 or higher (lighter) should
be changed to white in the final image. If you set the custom value to 255, you are telling the scanner that only pure
white is white and anything lower than 255 should remain unchanged in the final image.
Black Level
With this option you can set what the scanner should interpret as “black” in the final image. If you are scanning
items that have notes written with a pencil, you may want to raise the black level to have the pencil notes appear
black in the image. You can set a value for black from 0 to 127. If you set this value to 127, you are telling the
scanner that all pixels that are grey level 127 or lower (darker) should appear as black in the final image.
Xerox® DocuMate® 4830
User’s Guide
172
Download from Www.Somanuals.com. All Manuals Search And Download.
Driver Configuration
Use the Driver configuration section to configure the add-on modules, select interface options, and view the
scanner hardware properties. When the Advanced configuration mode is selected, a scanner panel option will be
available for you to change any hardware settings that may be available for your scanner.
Disabled Options in this Section
Some options in the interface may be grayed out and cannot be selected. Grayed out options are either not
appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is
dependent on another setting in the scanner's interface. Hover the mouse cursor over a grayed out feature to see
information about why the feature is unavailable.
Module Configuration
When image processing modules are installed they will appear in the list on the Configure tab. Use this tab to
enable the modules you want to use when scanning.
There are some features in the scanner interface that are disabled until a module is installed that contains those
options. When the module is installed, the features will enable in the scanner interface for you to use them.
Reordering the Modules
Select a module in the list and click the up or down arrow to change the order of the module in the list. Changing the
order of the modules changes the order in which the image processing options are used. For example, if there are
two modules installed and both modules include an automatic image rotation option, the first module's rotate
option is used and the rotate setting in the second module is ignored so that the image is not rotated twice.
Xerox® DocuMate® 4830
User’s Guide
173
Download from Www.Somanuals.com. All Manuals Search And Download.
Scanner Configuration
The scanner configuration tab shows the hardware information for your scanner.
Power adjustments:
•
Sleep mode—sleep mode is the low-power state when the scanner is not in use. You can adjust the amount of
time you want the scanner to wait before it goes into low power.
Click the green enter button to save any changes in the Sleep mode field.
Click the red reset button to reset to the default timeout value.
•
•
Power off—input the number of minutes you want the scanner to wait before it turns itself off.
Click the green enter button to save any changes in the power off field.
Click the red reset button to reset to the default timeout value.
Reset device—click this button to revert the scanner hardware back to the scanner’s firmware defaults. As this
option resets the scanner hardware, you will not see a change in the interface unless the power save time has
been changed. Clicking this button includes returning the power save time-out to the default setting.
Scanner maintenance:
•
Counters—click the reset button next to the counter you want to set back to 0.
You can use this option to monitor the number of scans completed since the last time a part has been
replaced.
Xerox® DocuMate® 4830
User’s Guide
174
Download from Www.Somanuals.com. All Manuals Search And Download.
Hardware Properties and Interface Behavior
You can use the scanner’s properties page to keep track of scanner maintenance, change some of the hardware
options, configure the scanner interface behavior, and adjust application options that may be available for your
scanner.
To open the scanner hardware properties page:
•
•
•
Windows 7 and 8—from the Windows Control Panel, open Hardware and Sound and then Devices and
Printers.
Right-click on the scanner and then select Scan properties from the list. Click Yes if you are prompted by the
Windows User Account Control to confirm that you want make changes to the system settings.
Windows Vista—from the Windows Control Panel, open Hardware and Sound and then Scanners and
Cameras.
Click on the scanner icon then click on the Properties button. Click Yes if you are prompted by the Windows
User Account Control to confirm that you want make changes to the system settings.
Windows XP—from the Windows Control Panel when in category view, open Printers and Other Hardware
and then Scanners and Cameras.
Right-click on the scanner and then select Properties from the list.
Device Settings
Scanner Details
•
•
Firmware version—this is the scanner’s hardware processor version number.
Serial number—the scanner’s unique identification number.
Xerox® DocuMate® 4830
User’s Guide
175
Download from Www.Somanuals.com. All Manuals Search And Download.
•
•
LLD version—the scanner’s base driver version. This is not the OneTouch software revision, TWAIN or WIA
driver versions.
Driver version—this is the version of the scanner’s TWAIN driver.
Power Settings
•
Sleep mode—sleep mode is the low-power state when the scanner is not in use. You can adjust the amount of
time you want the scanner to wait before it goes into low power.
Click the green enter button to save any changes in the Sleep mode field.
Click the red reset button to reset to the default timeout value.
•
•
Power off—input the number of minutes you want the scanner to wait before it turns itself off.
Click the green enter button to save any changes in the power off field.
Click the red reset button to reset to the default timeout value.
Reset device—click this button to revert the scanner hardware back to the scanner’s firmware defaults. As this
option resets the scanner hardware, you will not see a change in the interface unless the power save time has
been changed. Clicking this button includes returning the power save time-out to the default setting.
Counters
•
Counters—click the reset button next to the counter you want to set back to 0.
You can use this option to monitor the number of scans completed since the last time a part has been
replaced.
Driver Settings
The options in this panel are for configuring how the scanner interface will behave in some scenarios. Only advanced
users should modify any of the options in this section. Options that are not available for your scanner will be grayed
out and disabled.
Xerox® DocuMate® 4830
User’s Guide
176
Download from Www.Somanuals.com. All Manuals Search And Download.
General
•
Lock settings—this option prevents the user from making changes to the options in the scanner interface.
When the interface opens, only the scanning Presets will be available for a user to select and use for scanning.
•
Default preset—select the preset you want to have be the default displayed options in the scanner interface
each time it opens.
TWAIN Driver
•
•
•
Auto transfer—scanning and transfer starts when the scanner detects paper.
Auto close on transfer—the interface closes automatically when scanning is complete.
Force UI-less—select this option to prevent this scanner interface from opening when you initiate a scan in
the scanning application. This option will only work if your scanning application supports UI-less scanning. You
may also need to select Auto close on transfer complete for this option to work.
•
Preset overrides capabilities—some scanning applications have the option to adjust the scan settings and
scan without opening this scanner interface. The next time this interface opens, the last used settings will
match the application settings that were used to scan. Select this option to have the settings reset to the last
ones used when this interface was open.
•
•
Enable user compression—this option is enabled only if the scanner and the software allow manual
adjustment of the image compression.
Remember compression—when a compression option is available for user adjustment, it cannot be saved as
part of a preset. Select this option to have the compression setting saved.
WIA Driver
•
•
Use default WIA UI—select this option to display the Microsoft WIA interface instead of the TWAIN
interface in WIA 2.0 applications.
Emulate WIA 1.0—select this option to display the TWAIN interface for WIA 1.0 compatible applications.
When this option is selected, WIA 2.0 applications will use the Microsoft WIA interface.
Xerox® DocuMate® 4830
User’s Guide
177
Download from Www.Somanuals.com. All Manuals Search And Download.
Xerox® DocuMate® 4830
User’s Guide
178
Download from Www.Somanuals.com. All Manuals Search And Download.
Scanning from ISIS
8
You can use the ISIS interface from QuickScan or any other application that will access the ISIS driver. Note that the
ISIS interface for each application varies depending on the application. Please refer to that software application’s
User Guide for instructions on scanning the ISIS interface.
Open the QuickScan software to access the ISIS driver scanning options. Please note that you may see the following
warning message:
1. Please disregard the message and click Continue.
The ISIS drivers were installed correctly during the installation of your scanner.
The Scanner Selection dialog box will then appear.
2. Select Xerox® DocuMate® 4830 from the list of scanners and click OK.
Your scanner is then ready to work with the ISIS driver.
Xerox® DocuMate® 4830
User’s Guide
179
Download from Www.Somanuals.com. All Manuals Search And Download.
Xerox® DocuMate® 4830
User’s Guide
180
Download from Www.Somanuals.com. All Manuals Search And Download.
Safety Precautions
When servicing the scanner you should take the following precautions to ensure your safety and prevent damage to
the scanner.
Do These
•
Wear protective gloves when cleaning the scanner with Isopropyl rubbing alcohol. Rubbing alcohol may irritate
sensitive skin.
•
•
Only perform scanner maintenance as described in this chapter.
Keep the scanner and cleaning supplies away from any open flame or heat source as any form of alcohol is
flammable.
•
Always read the instructions in each section carefully, the instructions are specific to the part you are installing
or servicing.
•
•
Move the scanner to an area that has adequate room for opening the scanner.
If your scanner has a power cord and/or power switch, always turn off the scanner and unplug the power cord
before performing maintenance, unless the maintenance instructions below specifically state to leave the
scanner plugged in and powered on.
•
Always unplug the USB cable from the scanner before performing maintenance, unless the maintenance
instructions below specifically state to leave the scanner plugged in.
•
•
Wear an anti-static strap to prevent electrostatic discharge when touching metal components.
Keep all cleaning supplies, scanner parts and accessories out of the reach of children.
Do Not Do These
•
•
•
•
•
Never attempt installation of any part not described in this manual.
Never service the scanner near a radiator or any other heat source.
Never use aerosol sprays or compressed air, or attempt to lubricate parts with an oil or silicon spray.
Never service the scanner in an area where there are open liquid containers.
Never pour or spill liquid on the scanner or any of its components.
Xerox® DocuMate® 4830
User’s Guide
182
Download from Www.Somanuals.com. All Manuals Search And Download.
Clearing Paper Jams
If your scanner stops scanning due to a paper jam in the Automatic Document Feeder, a warning dialog box opens
after a few moments.
1. Pull open the Automatic Document Feeder cover.
•
•
If the page is jammed at the start of the paper path carefully pull it out of the scanner.
If the page is jammed farther in the ADF, use the manual feed wheel to feed the jammed page through
the ADF. And then pull out the jammed page from under the paper input tray.
2. Close the Automatic Document Feeder cover when you are finished. Carefully press down on the ADF cover
until it locks in place with a “click”.
To reduce the number of paper jams, smooth and straighten paper before scanning, adjust the guides to the paper
size, and insert the paper evenly into the ADF.
Xerox® DocuMate® 4830
User’s Guide
183
Download from Www.Somanuals.com. All Manuals Search And Download.
Cleaning the Scanner
Regular maintenance of your scanner can help to ensure continual optimal performance.
Using a soft, dry, lint-free cloth, wipe down all plastic surfaces on the outside of the scanner, input tray and paper
exit path.
Cleaning the Automatic Document Feeder
You may need to clean the ADF feed mechanism if documents do not feed easily into the ADF, or several feed in at
the same time.
1. Wet a soft cloth with some Isopropyl alcohol (rubbing alcohol).
2. Pull on the ADF cover to open the scanner.
3. Wipe the feed roller from side to side. Rotate the roller to clean its entire surface.
The feed roller is located in the underside of the ADF door.
Note: Please be careful when cleaning the roller. The roller is designed to rotate in one direction only. As
you’re cleaning the roller, make sure it rotates easily, and continue rotating it in that direction while wiping it
clean. Do NOT force the roller to rotate in the opposite direction. Forcing the roller to rotate will damage it,
and may cause the scanner to feed pages incorrectly.
4. Wipe the ADF pad from top to bottom.
5. Close the ADF cover. Carefully press down on the ADF cover until it locks in place with a “click”.
Xerox® DocuMate® 4830
User’s Guide
184
Download from Www.Somanuals.com. All Manuals Search And Download.
6. Wipe clean the glass strip on the underside of the duplex lamp module. Wipe clean the glass strip in the body
of the scanner.
Cleaning the Scanner Glass
Scanning items that have excessive amounts of dirt or dust may dirty the glass. To ensure the best quality scanned
item, wipe the scanner glass with a soft, dry, clean cloth to rid the glass of dust or other debris.
If any residue remains after wiping the glass with a dry cloth, try adding a few drops of Isopropyl alcohol (rubbing
alcohol) to the cloth and wipe off the residue.
Xerox® DocuMate® 4830
User’s Guide
185
Download from Www.Somanuals.com. All Manuals Search And Download.
Replacing the ADF Pad Assembly
The ADF pad may wear out and is designed to be a user-replaceable part. Problems with
documents feeding into the ADF is an indication that the pad is wearing out.
Discard the parts as you remove them from the scanner, the parts cannot be reused and are a
choking hazard.
1. Open the ADF cover. The ADF pad is located on the top of the duplex lamp module.
2. Squeeze the plastic clamp that holds the pad assembly in place.
3. Lift the pad up and out of the scanner.
4. Remove the tension spring that is located under the ADF pad.
Xerox® DocuMate® 4830
User’s Guide
186
Download from Www.Somanuals.com. All Manuals Search And Download.
5. Place the new tension spring in the scanner.
6. Place the new ADF pad in the scanner on top of the tension spring.
7. Press down on the ADF pad until you hear a "click" when it locks in place.
8. Close the ADF cover. Carefully press down on the ADF cover until it locks in place with a “click”.
Xerox® DocuMate® 4830
User’s Guide
187
Download from Www.Somanuals.com. All Manuals Search And Download.
Replacing the Roller Assembly
After extended use, the feed roller may wear out. It is a user-replaceable part and
can be reordered.
Frequent paper jams are a symptom of a worn roller assembly. A worn roller can
cause documents to feed in skewed at an angle, or multiple pages to feed at the
same time. A worn roller should be replaced to avoid damage to the scanner’s internal parts. Before replacing the
roller you should clean it as excessive dust on the roller will make it appear worn and smooth. You cannot properly
diagnose a worn roller until you have cleaned it.
1. Pull on the ADF cover to open the scanner.
2. The roller assembly fits in a channel in the ADF cover.
3. The roller is held in place with a lock tab that rotates to lock and unlock it. To unlock the tab, rotate it upward
until the small lock flange is completely free.
Xerox® DocuMate® 4830
User’s Guide
188
Download from Www.Somanuals.com. All Manuals Search And Download.
4. Remove the roller from the scanner and discard it, it cannot be repaired.
5. Before installing the new roller, clean any dust that may have gotten on it during shipping.
6. Insert the left end of the roller into the channel in the ADF door.
7. Angle the roller module up and into the channel in the underside of the ADF door. Hold the feed roller module
fully in the scanner door while you lock it in place.
8. Align the tab on the lock flange with the slot in the scanner. Use the lever to rotate the locking tab into the slot
in the scanner. Push on the lever until it clicks in place and locks the roller in the ADF door.
9. Close the ADF cover. Carefully press down on the ADF cover until it locks in place with a “click”.
Xerox® DocuMate® 4830
User’s Guide
189
Download from Www.Somanuals.com. All Manuals Search And Download.
Troubleshooting
Problem: The scanner won’t scan. What’s wrong?
Check for one of these possible problems:
•
•
•
•
Is a cable loose or not plugged in securely? Inspect all cable connections. Make sure all the cables are
plugged in securely.
Is the scanner’s status light on? Turn on the scanner’s power. If the status light doesn’t come on, plug the
power supply into another electrical outlet.
Did you restart the computer after installing the software? If you didn’t restart the computer, it may not
have loaded all of the software files. Try restarting your computer.
Did you select another TWAIN source for acquiring images? If you use multiple TWAIN devices with your
computer, you may have selected another source for images. Start the OmniPage software and make sure
TWAIN:Xerox DocuMate 4830 is selected as your scanner.
Problem: Why does my scanner not function after performing a system restore on Windows XP or Windows Vista?
The system restore process may have corrupted some of the driver components. It is recommended that you
reinstall your scanner driver.
Problem: Why won’t my scanner buttons work after scanning with Windows Image Acquisition (WIA)?
After performing a scan using the WIA interface you must close the application you were using before scanning with
the buttons on the scanner. This does not occur when scanning using the TWAIN or ISIS interface.
Problem: Why won’t my scanner work after the computer has been sitting idle for several hours?
To resolve the problem, simply turn off the scanner power then turn it back on again.
This may occur after Windows goes into power saving mode to “hibernate” the computer into a low power state.
When you move your mouse or type on the keyboard it “wakes” the computer back up and restores full power to the
system. This power fluctuation during the computer’s hibernating period may sometimes cause the scanner to lose
communication to the computer.
Problem: The installation will not complete successfully. If installation finishes, the scanner’s OneTouch options do
not seem to work properly.
A likely cause is that some driver programs are already installed on your computer for another scanner. They are
interfering with the installation and OneTouch options, and you need to remove those other drivers and re-install
your Xerox DocuMate 4830 scanner. Please see the documentation that you received with the other scanner for the
steps to remove its driver programs. After uninstalling the other scanner’s driver programs, uninstall OneTouch using
Problem: My computer keeps giving me out of hard drive space error messages.
The minimum requirement of 350MB free hard drive space is for the installation of the software and basic, low
resolution, scanning. High resolution scans result in files that can be over 1 gigabyte in size. Free up some space on
your hard drive for the software to be able to save the scanned images.
Xerox® DocuMate® 4830
User’s Guide
190
Download from Www.Somanuals.com. All Manuals Search And Download.
Problem: When using "Create single image files" not all of the pages scanned are sent to the destination I chose.
There are a limited number of times that an application can open. When "Create single image files" is selected and
you are scanning to a destination application, each side of the page scanned will open a new instance of that
application. If you want to have an image open in an application immediately, limit your scan batch to less than 5
pages.
Alternatively, you can set your destination to be a folder location on your computer or network using "Transfer to
Storage". Select any file format and then scan a large batch of papers. At the end of scanning, the driver will
immediately save all pages scanned to that folder location without opening an application.
Problem: I have selected "Skip Blank Originals" but not all of the blank pages have been removed.
If you are scanning light weight paper, such as 16lb or 18lb printer paper, the scanner may be picking up faint
images through the paper and the driver will not drop those pages out of the final file. The "Skip Blank Originals"
result will vary based on the DPI range and paper weight. Generally 100 dpi or 150 dpi produces the best results.
Problem: I tried to 'Repair' the OneTouch application by using the 'Change' function through the Add/Remove
Program within the Control Panel and was not able to repair it.
1. Before attempting to repair OneTouch, unplug the USB cable connected to the scanner.
2. Perform the Change/Repair function again. If you are asked for the Install DVD, insert the disc into the DVD-
ROM player and click OK.
3. When prompted, plug the USB cable back into the scanner.
4. When the installation process finishes, click OK on the Complete The Installation window, and then click Close.
5. Reboot your computer.
Problem: OneTouch no longer functions after installing Internet Explorer 7 on Windows XP. How do I resolve this
issue?
This is a known issue where OneTouch stops responding when Internet Explorer 7 is installed after the scanner. To
resolve the issue:
1. Open the Windows Add/Remove Programs feature from the Control Panel.
2. Find Windows Internet Explorer 7 and uninstall it using the change/remove options. Follow the wizard through
a complete removal of the Internet Explorer 7 software.
3. Find OneTouch and uninstall it using the change/remove options. Follow the wizard through a complete
removal of the OneTouch program.
4. Unplug your scanner's USB cable from the computer.
5. Reboot your computer.
6. Install Internet Explorer 7.
7. Install your scanner driver.
Problem: I am getting an error message that OCR fails every time I try to scan using the OCR features from
OneTouch. What is the problem?
Anti-SpyWare software that is set to always run may interfere with the driver functionality. It is recommended that
you temporarily disable or suspend the automatic protection feature during scanning. After scanning is complete
and your file has been saved, turn the auto-protect feature back on. You do not need to close the Anti-SpyWare
software.
Problem: With AutoCrop to Original selected, sometimes I get blank pages, or pages with lines.
The pages were probably scanned in crooked, or skewed. To use AutoCrop to Original, the pages must be scanned in
straight. Adjust the paper guides on the scanner so pages feed in straight.
Xerox® DocuMate® 4830
User’s Guide
191
Download from Www.Somanuals.com. All Manuals Search And Download.
Problem: Paper is jamming constantly in the ADF.
To reduce the number of paper jams, smooth and straighten the paper before scanning, and adjust the guides to
the paper size. Paper fed into the ADF at an angle can cause the feed mechanism to jam. If paper jams are
occurring more frequently, try cleaning the roller with a soft cloth dampened with Isopropyl rubbing alcohol.
Excessive dust on the roller can make it appear worn and will also cause issues feeding paper. See Cleaning the
Problem: The ADF won’t feed pages properly.
A dirty or worn ADF pad assembly or dirt on the roller can cause documents to feed in skewed at an angle, or
multiple pages to feed at the same time. Try cleaning the roller first. See Cleaning the Automatic Document Feeder
on page 184. If that doesn’t solve the problem, the pad assembly may need to be replaced. See Replacing the ADF
Problem: The paper jams about halfway through the scan.
Check the Flatbed glass to make sure no items are on it when you scan from the ADF. Multiple items placed on the
Flatbed glass will raise the lid slightly, thus preventing the pages feeding through the ADF from touching the glass.
When that occurs, the pages are unable to feed back out of the ADF and the pages can jam.
Problem: The scans from the ADF are always crooked.
Make sure to align the paper guides to the edges of the paper. If you are scanning small items that are smaller than
the paper guides’ minimum adjustment, scan these items on the Flatbed glass instead.
Problem: If the USB cable is disconnected during a scan, the scanner does not reconnect when the USB cable is
plugged back in.
Unplug the power cable from the scanner, and then plug it back in.
If the scanner does not reconnect:
1. Unplug the power cable from the scanner.
2. Restart your computer.
3. After the restart is complete, plug the power cable back in.
Error Light Troubleshooting Codes
The status light indicates the current state of the scanner. Descriptions of the most common patterns are listed
below. Contact Xerox Technical Support if you experience a different blinking pattern.
Normal Operation
•
•
•
Blinking blue: indicates the scanner is waking up from power saving and preparing to scan.
Steady blue: indicates the scanner is ready to scan.
Steady red: the scanner is busy scanning or it is not connected to the computer.
Error Codes
If your scanner experiences hardware problems, the status light turns red and will blink a specific number of times,
the status light will blink red, and the LED flashes an “E” then the error code number.
Xerox® DocuMate® 4830
User’s Guide
192
Download from Www.Somanuals.com. All Manuals Search And Download.
In all cases, you should turn off the scanner and check the scanner setup. Make sure the USB cable is plugged into
the scanner and computer. Make sure the power cord is plugged into the scanner and into a wall outlet or USB port.
Error
Code
Problem Description
Paper jam.
Solution
4
5
Multiple Feed.
Multiple pages have fed through the scanner at one time. Open the
ADF door and remove the pages from the scanner. Make sure the
pages are not stuck or taped together before loading them in the
ADF.
6
ADF Cover Open.
The ADF door is not fully closed. Press gently on the ADF door until
you hear it click closed.
1 or 7
The lamp in the scanner body
has malfunctioned.
This usually occurs after a paper jam. Turn the scanner off, then back
on again. If the problem persists, turn off the scanner, re-start the
computer, then turn the scanner on.
2 or 8
The lamp in the duplex module This usually occurs after a paper jam. Turn the scanner off, then back
has malfunctioned.
on again. If the problem persists, turn off the scanner, re-start the
computer, then turn the scanner on.
All Other An internal part in the scanner Turn off the power to your scanner, then turn it back on. If the
Codes
may have malfunctioned.
problem persists, re-boot your computer. If the problem still persists,
contact Xerox Technical Support.
Xerox® DocuMate® 4830
User’s Guide
193
Download from Www.Somanuals.com. All Manuals Search And Download.
Uninstalling Your Scanner
Use the options in the Windows Control Panel to remove the scanner driver and modules, and any other software
provided with the scanner.
Please leave the scanner’s USB cable plugged into the computer while uninstalling the scanner driver. Unplug the
USB cable when directed to do so in the instructions below.
Open the list of installed programs in the Windows Control panel.
•
•
Windows XP: Open Add/Remove Programs
Windows Vista and later: Open Programs and Features
Uninstalling the scanner driver:
1. In the list of installed programs click on Xerox® DocuMate® 4830 driver.
2. Click the Change/Remove or Uninstall button.
3. Click Yes when asked to confirm that you want to remove the driver.
The driver will now be removed from the computer. When the driver uninstallation is complete the progress
window will automatically close.
4. Turn off the scanner and unplug the USB cable.
5. Reboot the computer if you are prompted to do so.
Follow these instructions to remove any of the other software you installed with your scanner. Depending on the
software provided with your scanner, and which applications you installed during the scanner setup, the application
list may include:
•
•
•
•
Visioneer OneTouch
Visioneer OneTouch OmniPage OCR module
Nuance OmniPage
Nuance PDF Converter
Uninstalling Visioneer Acuity™:
Visioneer Acuity is automatically installed when you install the scanner driver using the installation disc. You can also
download the Visioneer Acuity module from the support pages for your scanner at www.xeroxscanners.com.
Visioneer Acuity is a utility with advanced image processing options to instantly improve the visual clarity of
anything you scan.
1. In the list of installed programs select Visioneer Acuity Assets.
2. Click Yes when asked to confirm you want to remove the software.
Depending on the method of installation, and your scanner model, there may be multiple entries for Visioneer
Acuity in the installed programs list. The additional entries in this list are the image processing libraries needed to
support various scanner models. These additional items will be called “Visioneer Acuity Assets” followed by a version
number. In the scenario described here, when you want to uninstall Visioneer Acuity make sure you select and
uninstall Visioneer Acuity. If you uninstall one of the entries labeled as an “asset” you will still need to uninstall the
main Visioneer Acuity utility.
Xerox® DocuMate® 4830
User’s Guide
194
Download from Www.Somanuals.com. All Manuals Search And Download.
Xerox DocuMate 4830 Scanner Specifications
Scanning resolution 600 dpi
Bit depth
24-bit color, 8-bit grayscale, 1-bit line art/text
Scan method
A3 duplex automatic document feeder
A3 simplex single-pass flatbed
Light source
Dual 3-color RGB LED lamps
Dual Contact Image Sensor
Image sensor
Flatbed specification
Minimum item size
Maximum item size
ADF specifications
Minimum item size
Maximum item size
0.50 x 0.50 inches (13 x 13 mm)
11.7 x 16.54 inches (297 x 420 mm)
4 x 4.13 inches (102 x 105 mm)
11.7 x 118 inches (297 x 2997 mm)
Note: The maximum page length is 38 inches (965 mm) when scanning in Black and
White at 600dpi
Capacity
75 sheets (20 lb paper) (75–80 g/m2)
14~28 lbs (53–105 g/m2 )
Paper Thickness
Scanning Speed
Xerox DocuMate 4830 (P/N 85-0302-000 and higher)
U.S. Letter landscape or A4 landscape (Black & White, Grayscale, and Color)
–30 pages per minute / 60 images per minute @ 200 and 300 dpi
Xerox DocuMate 4830 (P/N 85-0312-000 and higher)
U.S. Letter landscape or A4 landscape (Color)
–30 pages per minute / 60 images per minute @ 200 and 300 dpi
U.S. Letter landscape or A4 landscape (Black & White and Grayscale)
–50 pages per minute / 100 images per minute @ 200 and 300 dpi
USB 2.0 High Speed; compatible with USB 1.1
Interface
Scanner dimensions
Width
22.9 inches (581 mm)
Depth
19.6 inches (498 mm)
Height
7.6 inches (194 mm)
Weight
26.4 lbs (12 kg)
Operating
temperature
50°~95° F (10°~35° C without condensation)
Relative humidity
15%~85% (@35° C without condensation)
Xerox® DocuMate® 4830
User’s Guide
195
Download from Www.Somanuals.com. All Manuals Search And Download.
Power adaptor
Power cord
APD (DA-48M24)
DC Jack, 3P, 100~240Vac, 24Vdc, 2A, 48W, Class 1, One Core, RoHS, ENERGY STAR
or
HiTron (HEG42-240200-7L)
DC Jack, 3P, 100~240Vac, 24Vdc, 2A, 48W, Class 1, Two Cores, RoHS, ENERGY STAR
US—3P PLUG/C5 CONN.,7A/125V, L=1800mm, 3C*18AWG, BLACK, LONGWELL,
PH8B2EDJF0A-018, RoHS
EUR(CEE)—2P+G. BASE, 16A/250V, L=1800mm, 3C*0.75mm2, BLACK, LONGWELL,
PG8B9CIJG0A-05B, RoHS
UK(BSI/PSB)—3P PLUG/C5 CONN., 2.5A/250V, L=1800mm, 3C*0.75mm2, BLACK,
LONGWELL, PG8B9XHJZ0A-018, RoHS
Power consumption Xerox DocuMate 4830 (P/N 85-0302-000 and higher)
≤ 30 Watts (during operation)
≤ 12 Watts (on standby)
≤ 5 Watts (power save after 15 minutes without scanning, can be adjusted by software)
≤ 0.3 Watt (power off)
Xerox DocuMate 4830 (P/N 85-0312-000 and higher)
≤ 40 Watts (during operation)
≤ 12 Watts (on standby)
≤ 2.9 Watts (power save after 15 minutes without scanning, can be adjusted by software)
≤ 0.5 Watt (power off)
Scanner Rating
USB cable
Xerox DocuMate 4830 (P/N 85-0302-000 and higher)
24 Vdc, 2 A
Xerox DocuMate 4830 (P/N 85-0312-000 and higher)
24 Vdc, 1.25 A
1850 mm, 28AWG, with core, RoHS compliant
Safety and agency
certifications
UL, C-UL, FCC Class A, CE, WEEE, RoHS, ENERGY STAR
Supported
Operating
Systems
Microsoft Windows
–32-bit XP (Service Pack 3)
–32-bit or 64-bit Vista (Service Pack 2)
–32-bit or 64-bit 7 (Service Pack 1)
–32-bit or 64-bit 8 / 8.1
Scanner Drivers
TWAIN, WIA, ISIS
Bundled Software
Visioneer® OneTouch™
Visioneer® Acuity™ Module
Nuance OmniPage®
Nuance PDF Converter
Xerox® DocuMate® 4830
User’s Guide
196
Download from Www.Somanuals.com. All Manuals Search And Download.
Xerox DocuMate 4830 Parts List
Please use the following part names and numbers when ordering replacements for your Xerox DocuMate 4830
scanner.
Part Name
Roller
Part Number
57-0151-000
ADF Pad
Tension spring
57-0150-000
35-0118-000
USB Cable
35-0103-000 (US)
35-0104-000 (EUR)
35-0105-000 (UK)
AC Power Cord
37-0095-000
or
Power Supply
37-0094-000
Xerox® DocuMate® 4830
User’s Guide
198
Download from Www.Somanuals.com. All Manuals Search And Download.
Basic Regulations
United States (FCC Regulations)
This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15
of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the
equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio
frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful
interference to radio communications.
Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be
required to correct the interference at his own expense.
WARNING:
In order to allow this equipment to operate in close proximity to Industrial, Scientific and Medical (ISM) equipment,
the external radiation from ISM equipment may have to be limited or special mitigation measures taken.
Changes and modifications to this equipment not specifically approved by Xerox may void the user’s authority to
operate this equipment.
Shielded cables must be used with this equipment to maintain compliance with FCC regulations.
European Union
The CE mark applied to this product, symbolizes Xerox’s declaration of conformity with the following applicable
European Union Directives, as of the dates indicated:
December 12, 2006:
December 31, 2004:
Council Directive 2006/95/EC as amended. Approximation of the laws
of the member states related to low voltage equipment.
Council Directive 2004/108/EC as amended. Approximation of the
laws of the member states related to electromagnetic compatibility.
This machine is certified as Class 1 LED product. This means that this machine does not produce hazardous laser
radiation.
A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from
your Xerox Limited representative or by contacting:
Environment, Heath and Safety
The Document Company Xerox
Bessemer Road
Welwyn Garden City
Herts
Xerox® DocuMate® 4830
User’s Guide
200
Download from Www.Somanuals.com. All Manuals Search And Download.
AL7 1HE
England, Telephone +44 (0) 1707 353434
Other Regulations
Turkey (RoHS Regulation)
In compliance with Article 7 (d) We hereby certify “It is in compliance with the EEE Regulation”.
(“EEE yönetmeliğine uygundur“)
Xerox® DocuMate® 4830
User’s Guide
201
Download from Www.Somanuals.com. All Manuals Search And Download.
Copy Regulations
United States
Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties
of fine or imprisonment may be imposed on those guilty of making such reproductions.
1. Obligations or Securities of the United States Government, such as:
Certificates of Indebtedness
Coupons from Bonds
Silver Certificates
National Bank Currency
Federal Reserve Bank Notes
Gold Certificates
United States Bonds
Federal Reserve Notes
Certificates of Deposit
Treasury Notes
Fractional Notes
Paper Money
Bonds and Obligations of certain agencies of the government, such as FHA, etc.
Bonds. (U.S. Savings Bonds may be photographed only for publicity purposes in connection with the campaign
for the sale of such bonds.)
Internal Revenue Stamps. (If it is necessary to reproduce a legal document on which there is a canceled
revenue stamp, this may be done provided the reproduction of the document is performed for lawful
purposes.)
Postage Stamps, canceled or uncanceled. (For philatelic purposes, Postage Stamps may be photographed,
provided the reproduction is in black and white and is less than 75% or more than 150% of the linear
dimensions of the original.)
Postal Money Orders.
Bills, Checks, or Drafts of money drawn by or upon authorized officers of the United States.
Stamps and other representatives of value, of whatever denomination, which have been or may be issued
under any Act of Congress.
2. Adjusted Compensation Certificates for Veterans of the World Wars.
3. Obligations or Securities of any Foreign Government, Bank, or Corporation.
4. Copyrighted material, unless permission of the copyright owner has been obtained or the reproduction falls
within the “fair use” or library reproduction rights provisions of the copyright law. Further information of these
provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for
Circular R21.
5. Certificates of Citizenship or Naturalization. (Foreign Naturalization Certificates may be photographed.)
6. Passports. (Foreign Passports may be photographed.)
7. Immigration Papers.
8. Draft Registration Cards.
Xerox® DocuMate® 4830
User’s Guide
202
Download from Www.Somanuals.com. All Manuals Search And Download.
9. Selective Service Induction Papers that bear any of the following Registrant’s information:
Earnings or Income
Court Record
Dependency Status
Previous military service
Physical or mental condition
Exception: U. S. Army and Navy discharge certificates may be photographed.
10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various
Federal Departments, such as FBI, Treasury, etc. (unless photograph is ordered by the head of such department
or bureau.)
11. Reproducing the following is also prohibited in certain states: Automobile Licenses — Drivers’ Licenses —
Automobile Certificates of Title.
The above list is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt,
consult your attorney.
Canada
Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances.
Penalties of fines or imprisonment may be imposed on those guilty of making such copies.
1. Current bank notes or current paper money.
2. Obligations or securities of a government or bank.
3. Exchequer bill paper or revenue paper.
4. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of
law.
5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to
purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province).
6. Marks, brands, seals, wrappers or designs used by or on behalf of the Government of Canada or of a province,
the government of a state other than Canada or a department, board, Commission or agency established by
the Government of Canada or of a province or of a government of a state other than Canada.
7. Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province
or by the government of a state other than Canada.
8. Documents, registers or records kept by public officials charged with the duty of making or issuing certified
copies thereof, where the reproduction falsely purports to be a certified copy thereof.
9. Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark
owner.
The above list is provided for your convenience and assistance, but it is not all inclusive, and no liability is assumed
for its completeness or accuracy. In case of doubt, consult your solicitor.
Other Countries
Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on
those found guilty of making such reproductions.
•
•
•
•
Currency notes
Bank notes and cheques
Bank and government bonds and securities
Passports and identification cards
Xerox® DocuMate® 4830
User’s Guide
203
Download from Www.Somanuals.com. All Manuals Search And Download.
•
•
Copyright material or trademarks without the consent of the owner
Postage stamps and other negotiable instruments
Note: this list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt,
contact your legal counsel.
Xerox® DocuMate® 4830
User’s Guide
204
Download from Www.Somanuals.com. All Manuals Search And Download.
Product Recycling & Disposal
USA & Canada
Perchlorate Material - This product may contain one or more Perchlorate-containing devices, such as batteries.
If you are managing the disposal of your Xerox product, please note that the product may contain lead, mercury,
Perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The
presence of these materials is fully consistent with global regulations applicable at the time that the product was
placed on the market. For recycling and disposal information, contact your local authorities. In the United States,
you may also refer to the Electronic Industries Alliance web site: http://www.eiae.org.
Perchlorate Material - This product may contain one or more Perchlorate-containing devices, such as batteries.
European Union
RoHS and WEEE Compliance
This product is compliant with RoHS Regulations of the European Parliament and Council Directive on the
Restrictions of the Use of Certain Hazardous Substances in Electrical and Electronic Equipment (2002/95/EC), and
with the Waste Electrical and Electronic Equipment (WEEE) Directive (2002/96/EC).
Some equipment may be used in both a domestic/household and a professional/business application.
Professional/Business Environment
Application of this symbol on your equipment is confirmation that you must dispose of this equipment in
compliance with agreed national procedures. In accordance with European legislation, end of life electrical and
electronic equipment subject to disposal must be managed within agreed procedures.
Xerox® DocuMate® 4830
User’s Guide
206
Download from Www.Somanuals.com. All Manuals Search And Download.
Energy Star for the USA
Energy Program Compliance
The Xerox® DocuMate® 4830 is ENERGY STAR qualified under the ENERGY STAR Program Requirements for Imaging
Equipment.
The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Imaging
Equipment Program is a team effort between U.S., European Union and Japanese governments and the office
equipment industry to promote energy-efficient copiers, printers, fax, multifunction machine, personal computers,
and monitors. Reducing product energy consumption helps combat smog, acid rain and long-term changes to the
climate by decreasing the emissions that result from generating electricity.
Xerox ENERGY STAR equipment is preset at the factory. Your machine will be delivered with the timer for switching to
Power Save Mode from the last copy/print out, set at 15 minutes. A more detailed description of this feature can be
found in the Machine Setup Section of this guide.
Xerox® DocuMate® 4830
User’s Guide
207
Download from Www.Somanuals.com. All Manuals Search And Download.
Xerox® DocuMate® 4830
User’s Guide
208
Download from Www.Somanuals.com. All Manuals Search And Download.
K
F
L
M
G
H
I
N
O
J
JPG
Xerox® DocuMate® 4830
User’s Guide
210
Download from Www.Somanuals.com. All Manuals Search And Download.
One Touch
S
One Touch Button Panel
One Touch Properties window
Scanner
scanner
P
PDF
Q
R
Xerox® DocuMate® 4830
User’s Guide
211
Download from Www.Somanuals.com. All Manuals Search And Download.
T
U
Use languages and dictionaries to improve
user dictionary
W
X
Xerox® DocuMate® 4830
User’s Guide
212
Download from Www.Somanuals.com. All Manuals Search And Download.
Download from Www.Somanuals.com. All Manuals Search And Download.
|