Quick Use Guide
WorkCentre 7132
701P44859
May 2006
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Table of Contents
3
5
7
Control Panel
Paper Settings
Booklet Creation
9
Secure Print
13
Simple Faxing (Option)
Printing the Settings List
15
17
23
25
Auditron Setup
Banner Sheets
Replacing the Toner Cartridges
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Control Panel
All Services
1
3
2
Internet Fax
Copy
Email
4
7
6
9
5
8
Scan to FTP / SMB
Fax
Network Scan
Check Mailbox
Scan to Mailbox
0
#
*
C
-
Touch Screen
1.
The touch screen allows you to select all the available programing features. It
also displays fault clearance procedures and general machine information.
All Services button
2.
3.
4.
Displays the All Services screen, allowing access to all available services on the
machine.
Features button
Displays the Copy, Fax, or Scan feature screens.
Job Status
Displays job progress information on the touch screen.
Machine Status
Displays the current status of the machine on the touch screen.
5.
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Control Panel
Dial Pause
6.
7.
Enters a pause in a telephone number when transmitting a fax.
Clear
Deletes numeric values or the last digit entered.
# (Hash)
8.
Indicates the dialing character or designates a group dial number.
Start
Starts the job.
9.
Stop
10.
Temporarily stops the current job. Follow the message to cancel or resume
your job.
Interrupt
11.
12.
Temporarily stops the current copy job to allow a priority job to be run.
Clear All
If pressed once, resets the default settings and displays the first screen for the
current pathway. If pressed twice, resets all the features to their machine
default settings.
Language
13.
14.
Changes text to an alternative language (when available).
Log In/Out
Provides password protected access to the Setup Tools used to adjust the
defaults of the machine.
Power Saver
15.
Indicates whether the machine is in power saver mode. Also cancels the
current power saver mode setting.
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Paper Settings
Follow the procedure below to accurately specify the Paper Type
and Paper Size:
CAUTION: It is very important to identify the actual Paper
Type and Paper Size settings for any media loaded into the
paper trays. Failure to accurately specify the actual Paper
Type and Paper Size may result in damage to the Fuser
Assembly.
Whenever media is loaded into a tray, the Tray Settings screen
will appear on the touch screen.
1.
Touch the Paper Type button.
Tray Settings
Save
Paper Size
Auto Paper by Output Color
Paper Type
2. Select the appropriate paper type from the list shown on
the touch screen.
Cancel
Save
Paper Type
Plain Paper
Pre-Printed
Bond
Glossy
Heavyweight
3.
Touch the Save button.
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Paper Settings
4.
If required, touch the Paper Size button.
Tray Settings
Save
Paper Size
Auto Paper by Output Color
Paper Type
5. Select the appropriate paper size from the list shown on the
touch screen.
6.
Touch the Save button.
Cancel
Save
Paper Size
8.5 x 11"
8.5 x 14"
215x315 mm
5.5 x 8.5"
A3
7.
Touch the Save button.
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Booklet Creation
At your workstation, select the Print option for the
application you are using.
NOTE: This example illustrates the use of a PCL Print
Driver.
1.
2.
3.
Click on the Properties button.
Click on the Paper/Output tab.
Click on the Paper Select button.
Paper/Output
Image Options Layout Watermark/Forms
Detailed Settings Fax
Job Type:
2
Sided Copy
Sided Copy
2
Normal
Settings
Stapling
Paper Summary
11x17"
No Staples
Collated
Staples
Paper Select
Output Location
None
Reduce
Save
Edit...
Output Sheets:
None
Output Color
Auto
Quantity
Defaults
OK
Cancel
Help
4.
5.
Click on the Paper Size pull-down field, then select the
appropriate paper size.
Click on the OK button.
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Booklet Creation
6.
7.
Click on the Layout tab.
Click on the Booklet/Poster/Mixed Sized Originals button.
Paper/Output
Image Options Layout Watermark/Forms
Detailed Settings Fax
Image Orientation
Portrait
Multiple Up
Both pages
Booklet/Poster/Mixed Sized Originals
Fit to New Paper Size
11" x 17"
Image Shift Presets
Defaults
OK
Cancel
Help
8.
Click on the Booklet Creation option.
Off
Poster
Booklet Creation
Image Rotation
None
OK
Cancel
Defaults
Help
9.
If required, click on the OK button to resolve any conflicts.
10.
Click on the OK button to close the Booklet Creation
window.
11.
12.
Click on the OK button to close the Properties window.
Enter the quantity you want to print, then click on the OK
button.
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Secure Print
At your workstation, select the Print option for the
application you are using.
NOTE: This example illustrates the use of a PCL Print
Driver.
1.
2.
Click on the Properties button.
Click on the Paper/Output tab.
3.
4.
Click on the Job Type field.
Click on the Secure Print option.
Paper/Output
Image Options Layout Watermark/Forms
Detailed Settings Fax
Job Type:
2
Sided Copy
Sided Copy
2
Normal
Normal
Secure Print
Sample Job
Delay Start
Mailbox Number:
Fax
Stapling
No Staples
Collated
Staples
Paper Select
Output Location
None
Reduce
Save
Edit...
Output Sheets:
None
Output Color
Auto
Quantity
Defaults
OK
Cancel
Help
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Secure Print
5.
Click on the Settings button.
Paper/Output
Image Options Layout Watermark/Forms
Detailed
Fax
Job Type:
2
Sided Copy
Sided Copy
2
Secure Print
Settings
Stapling
Paper Summary
11x17"
No Staples
Collated
Staples
Paper Select
Output Location
None
Reduce
Save
Edit...
Output Sheets:
None
Output Color
Auto
Quantity
Defaults
OK
Cancel
Help
6. Enter your User ID and 1-12 digit password into the
appropriate fields, then click the OK button.
Secure Print
User ID:
Password
Enter your 1-12 digit password.
OK
Cancel
Help
7.
8.
Click on the OK button.
Enter the quantity you want to print, then click on the OK
button.
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Secure Print
9.
At the machine, touch the Job Status button on the control
panel.
All Services
1
3
2
Internet Fax
Copy
Email
4
7
6
9
5
8
Scan to FTP / SMB
Fax
Network Scan
Check Mailbox
Scan to Mailbox
0
#
*
C
-
10.
Touch the Stored Documents tab.
Current and
Completed Jobs Stored
Documents
Secure Print
Sample Print
Delayed Print
Public Mailbox
Undelivered Faxes
11.
12.
Touch the Secure Print button.
Select a UserID.
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Secure Print
13.
Touch the Document List button.
Secure Print
Refresh
Close
Document List
14. Enter your 1-12 digit password.
15.
16.
Touch the Confirm button.
Select your document and touch Print.
Document List
Refresh
Close
Delete
Print
17.
Touch the Print and Delete button or the Print and Save
button.
Your document will be delivered to the output tray.
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Simple Faxing (Option)
1. Load the documents into the Document Feeder.
2.
Press the Fax icon.
All Services
Copy
Internet Fax
Email
Scan to FTP / SMB
Fax
Network Scan
Check Mailbox
Scan to Mailbox
3. Enter the recipient phone number using the numeric
keyboard on the control panel. Alternatively, you can enter
recipient phone numbers by touching the Keyboard button,
or by selecting the recipient from the Address Book.
Fax
General Settings
Address:
Layout Adjustment
Recipient
Transmission
Options
Advanced Fax
Features
Next
Fax
Keyboard
Fax Number
Address Book
Cover Page
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Simple Faxing (Option)
4. Change the Fax settings using any of the tabs highlighted
here.
Fax
General Settings
Layout Adjustment
Transmission
Options
Advanced Fax
Features
Next
Fax
Keyboard
Address:
Recipient
Fax Number
555-1212
001
J. Smith
Address Book
Cover Page
5.
Press the Start button.
Fax
General
Settings
Layout
Adjustment
Transmission
Options
Advanced Fax
Features
1
3
2
Next
Fax
4
7
6
9
5
8
Keyboard
Address:
001
Recipient
J. Smith
Fax Number
555-1212
Address Book
Cover Page
0
#
*
C
-
Your fax job will be submitted.
Current and Pending
Jobs
Completed Jobs
Stored Documents
Print Waiting Jobs
Document / Job Type
Fax job 123
Status:
Scanning
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Printing the Settings List
A variety of useful reports are available on the Print
Report/List screen.
Perform the steps below to access the Print Report/List
screen:
1. Press the Machine Status button on the Control Panel.
2. Touch the Billing Meter/Print Report tab on the touch
screen.
3. Touch the Print Report/List button.
Machine Status
Billing Meter/
Print Report
Supplies
Faults
Billing Meter
Print Report/List
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Printing the Settings List
4.
Touch the Print Mode Settings button.
Close
Print Report/List
Job Status/Activity
Report
Copy Mode Settings
Fax Mode Settings
Print Mode Settings
Mailbox List
Scan Mode Settings
Job Counter Report
Auditron Administration
5.
Touch the Settings List-Common Items button.
Close
Print Mode Settings
Settings List-Common
Items
6.
Press the Start button.
Print Mode Settings
Close
1
3
2
Settings List-Common Items
4
7
6
9
5
8
0
#
*
C
-
The report will be delivered to the output tray.
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Auditron Setup
1.
Press the Log In/Out button on the control panel.
All Services
1
3
2
Internet Fax
Scan to FTP
Copy
Email
4
7
6
9
5
8
/
SMB
Fax
Network Scan
Check Mailbox
Scan to Mailbox
0
#
*
C
-
2.
Enter the correct UserID, then touch the Confirm button.
System Administrator Login
Cancel
Confirm
UserID
Keyboard
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Auditron Setup
3.
Touch the System Settings button.
System Administration Menu
User Mode
System Settings
4.
Touch the Login Setup/Auditron Administration button.
Close
System Settings
System Settings
Setup Menu
System Administrator
Settings
Login Setup / Auditron
Administration
5. Touch the Login Setup/Auditron Mode button.
Close
Login Setup / Auditron Administration
Create / Check User
Accounts
Reset User Accounts
System Administrator's
Meter (Copy Jobs)
User Details Setup
Charge Print Settings
Password Entry from
Control Panel
Login Setup / Auditron Mode
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Auditron Setup
6.
Touch the Local Machine Access button.
Cancel
Save
Login Setup / Auditron Mode
Off
Auditron Mode
Mailbox Access
Local Machine
Access
Network Access
Remote Access
7.
Touch the Auditron Mode button.
Cancel
Save
Login Setup / Auditron Mode
Off
Auditron Mode
Mailbox Access
Local Machine
Access
Network Access
Remote Access
Select the appropriate Auditron service (copy, print...), then
8.
touch the Save button.
Cancel
Save
Auditron Mode
Copy Service
Print Service
Off
Off
On
On
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Auditron Setup
9.
Touch the Save button.
Cancel
Save
Login Setup / Auditron Mode
Off
Auditron Mode
Mailbox Access
Guest Password
Off
On
Local Machine
Access
Network Access
Remote Access
10.
Touch the Create/Check User Accounts button.
Close
Login Setup / Auditron Administration
Create / Check User
Accounts
Reset User Accounts
System Administrator's
Meter (Copy Jobs)
User Details Setup
Charge Print Settings
Password Entry from
Control Panel
Login Setup / Auditron Mode
11. Select an available UserID option, then touch the
Create/Delete button.
Close
Create / Check User Accounts
UserID
User Name
Create/Delete
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Auditron Setup
12. When the keyboard appears, enter the new UserID, then
touch the Save button.
Save
Cancel
13.
Touch the Account Limit button.
Close
Create/Delete
UserID
E-mail Address
Account Limit
User Name
Password
Reset Total
Reset Account
14. Select the appropriate Auditron service (copy, print...), then
touch the Account Limit button.
To begin, select a Service.
Copy Service
Cancel
Save
Fax Service
Scan Service
Print Service
Feature Access
Account Limit
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Auditron Setup
15.
Use the numeric keypad to enter the Account Limit
values. Use the Next button to navigate between the
Color and Black fields.
Cancel
Save
Copy Limits:
Color
Black
(1-9,999,999)
(1-9,999,999)
99999
99999
Next
16.
Touch the Save button.
To begin, select a Service.
Copy Service
Cancel
Save
Fax Service
Scan Service
Print Service
Feature Access
Account Limit
17.
Use the Feature Access button, if required, to restrict usage
to black only, color only, or allow free access to either feature.
18.
19.
Touch the Save button.
Touch the Close button repeatedly to exit the System
Settings screens.
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Banner Sheets
1.
Press the Log In/Out button on the control panel.
All Services
1
3
2
Internet Fax
Scan to FTP
Copy
Email
4
7
5
8
6
9
/
SMB
Fax
Network Scan
Check Mailbox
Scan to Mailbox
0
#
*
C
-
2.
Enter the correct UserID, then touch the Confirm button.
System Administrator Login
Cancel
Confirm
UserID
Keyboard
3.
4.
5.
Touch the System Settings button.
Touch the System Settings button.
Touch the Print Mode Settings button.
Close
System Settings
Common Settings
Copy Mode Settings
Scan Mode Settings
Network Settings
Fax Mode Settings
Print Mode Settings
E-mail/Internet Fax
Settings
Mailbox/Stored Document
Settings
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Banner Sheets
6.
7.
Touch the Other Settings button.
Use the scroll arrows to locate the Banner Sheet button.
Touch the Banner Sheet button.
Save
To begin, select a Service.
Items
Banner Sheet
Current Settings
Off
Change Settings
8.
Touch the Change Settings button.
Save
To begin, select a Service.
Items
Banner Sheet
Current Settings
Off
Change Settings
9. Choose the appropriate banner sheet option, then touch the
Save button.
Banner Sheets
Off
Cancel
Save
Start Sheet
Start Sheet and End Sheet
End Sheet
10.
Touch the Close button repeatedly to exit the System Settings
screens.
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Replacing the Toner Cartridges
The following window will automatically appear on the touch
screen when a toner cartridge needs to be replaced. The
machine will shutdown if a toner cartridge becomes empty.
Supplies
Close
Items Requested
Black Toner (K)
Status
Replace Toner Cartridge
You can also check and replace the toner cartridges as follows:
1.
Press the Machine Status button on the control panel.
All Services
1
2
3
Internet Fax
Scan to FTP
Copy
Email
4
7
6
9
5
8
/
SMB
Fax
Network Scan
Check Mailbox
Scan to Mailbox
0
#
*
C
-
2.
Touch the Supplies tab.
Billing Information
Supplies
Machine Status
Faults
Items Requested
Black Toner (K)
Status
Replace Toner Cartridge
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Replacing the Toner Cartridges
3. Select the toner cartridges marked with a cross, indicating
replacement is required.
Billing Information
Supplies
Machine Status
Faults
Items Requested
Black Toner (K)
Status
Replace Toner Cartridge
4.
Touch the Replace Cartridge button.
Black Toner (K)
Close
NOTE: Be careful when handling the empty cartridge to avoid
spilling any residue toner.
Replace
Cartridge
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Replacing the Toner Cartridges
5. Wait until the rotor turns to the correct position and the prompt is
shown on the screen. Then, confirm which toner should be
replaced.
NOTE: The sample screen indicates the Yellow (Y) Toner should
be replaced.
Replace Cartridge
Close
NOTE: Be careful when handling the empty cartridge
to avoid spilling any residue toner.
6. Pull the front cover open.
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Replacing the Toner Cartridges
7. Open the toner cartridge door.
8. Remove the toner cartridge from the machine.
NOTE: Be careful when handling the empty cartridge to avoid
spilling any residue toner.
The toner cartridges are designed to be recycled. Return the
cartridge to Xerox in the original packaging using the return labels
included with each new cartridge.
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Replacing the Toner Cartridges
9. Remove the new toner cartridge from its box. Rotate the
cartridge from side to side approximately 10 times to evenly
distribute the toner within the cartridge.
10. Insert the cartridge, aligning the arrow on the cartridge with the
arrow on the machine, and push until it locks into position.
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Replacing the Toner Cartridges
11. Close the toner cartridge door.
12. Close the front cover.
NOTE: Press firmly in the top center when closing the cover. If an
error message appears on the display, press the cover on the
right-hand side to close the cover completely.
13. When the touch screen indicates another toner should be
replaced, repeat the same procedure with the indicated toner.
WorkCentre 7132
Quick Use Guide
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