System Administration Guide
Xerox WorkCentre
4260 Series
Download from Www.Somanuals.com. All Manuals Search And Download.
1 Introduction ..........................................................................................................................1
Who should use this Guide? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Machine Models . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Xerox WorkCentre 4260 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
2 Machine Connection ..........................................................................................................5
Connection Ports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Side View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Interface Ports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Front . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Left Side . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Initial Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Administrator Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Configure Ethernet Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Setting the Ethernet speed at the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Printing a Configuration Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
System Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Setup HTTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Change the Administrator Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
3 Network Installation....................................................................................................... 13
Configure Static Addressing using the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Configure Dynamic Addressing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
IPv4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
IPv6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Test Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
AppleTalk. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
NDPS/NEPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
NWAdmin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Unix. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
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HP-UX Client (Version 10.x) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Configure the Client . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Solaris 2.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
SCO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Linux CUPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Linux LPR via PrintTool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Linux LPRng . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Verify the Software Version . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Clone a Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Install Clone File to another Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
4 Print Drivers.........................................................................................................................37
Ensure Print Services for Unix is enabled . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Install Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Internet Printing Protocol (IPP) Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Raw TCP/IP Printing (Port 9100) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
AppleTalk Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
USB Printing (Windows XP/2000/2003) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Configure your Print Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Manual Print Driver Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
TCP/IP Printing (OSX and OS9) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
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AppleTalk Printing (OS9) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Install Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Configure your Apple Mac Print Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
UNIX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
From the Print Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
From the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
5 Network Scanning............................................................................................................ 59
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Enable the Feature from the Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Configure a Repository . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
HTTP/HTTPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Advanced . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Optional Step: Configure General Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Optional Step: Configure the Default Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Setting up the Default Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Fax Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Optional Step: Create a New Template. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Validation Servers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Setup the Template Pool Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Scan Template Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
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6 Store Files.............................................................................................................................75
Store files to the Internal Drive using your Print Driver . . . . . . . . . . . . . . . . . . . . . . . . . 76
Store files to a USB flash drive directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Print file from the machine (stored on a USB flash drive) . . . . . . . . . . . . . . . . . . . . . . . 77
Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
E-mail Addressing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Configure the Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Filing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Image Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Optional Step: Setup Address Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
8 LDAP Configuration and Address Books ...................................................................85
Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
General Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Verify the LDAP Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Test the Local Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Create a Group Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Create a New Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Test the Group Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
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9 Server Fax............................................................................................................................ 93
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Server Fax and Embedded Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Insert the Feature Enablement Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Enable the Server Fax from the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
HTTP/HTTPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Optional Step: Configure Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Test the Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
10 Embedded Fax .................................................................................................................101
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Server Fax and Embedded Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Enable Embedded Fax from the Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Test the Embedded Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Additional Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Forward to Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Print Local Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
11 LAN Fax..............................................................................................................................105
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Configure the Printer Driver - Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Mac OS Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Add Fax Recipient . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Setting up a Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Setup Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
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Setup Phonebook Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
User Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
12 Network Accounting......................................................................................................111
Configure Network Accounting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Enable Network Accounting in your Print Driver . . . . . . . . . . . . . . . . . . . . . . . . . 114
Win 2000 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Test Network Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
13 Xerox Standard Accounting........................................................................................117
Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Create a Group Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Create a User Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Setting Usage Limits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Add Users to the General Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Optional Step: Reset User Limits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
For All Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Create Back-up file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Clone Settings to another machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
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14 SMart eSolutions ............................................................................................................129
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Setup Meter Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Setup Supplies Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
15 Security ..............................................................................................................................131
Security @ Xerox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Standard Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Open Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Network Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Guest Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Authentication and Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Create User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Verify that Local Authentication is enabled at the machine: . . . . . . . . . . . . . . . . . . . 138
On Demand Image Overwrite (ODIO) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
Use On Demand Image Overwrite at the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
Use the Feature over the Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
Immediate Image Overwrite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Enable the IIO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
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Test Immediate Image Overwrite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
Immediate Image Overwrite Error . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
IP Filtering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
Audit Log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
Enable and Download the Audit Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
View the Audit Log File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
SNMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153
SNMPv3. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
16 CentreWare Internet Services (CWIS) ....................................................................157
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
Access CWIS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Rebooting the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160
Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160
Billing and Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161
Billing Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161
Billing Meter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161
Usage Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161
Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162
Portable Document Format (PDF) Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164
General Device Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165
To Edit Xerox or Administrator Support Contact Details . . . . . . . . . . . . . . . . . . . . . . . 166
17 Software Upgrade..........................................................................................................167
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167
When should I upgrade the software? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167
How do I upgrade the software? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167
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2. Manual Upgrade using a USB flash drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168
3. Manual Upgrade using Print File Submission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168
Manual upgrade using a USB flash drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169
Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169
18 Troubleshooting..............................................................................................................171
Network Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172
Connectivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181
Wireless Connectivity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185
802.11 Wireless Adapter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185
Enable/Disable System Timer Values. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186
At the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186
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TABLE OF CONTENTS
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1 Introduction
WELCOME to the Xerox WorkCentre products.
Who should use this Guide?
This Guide is intended for System Administrators who need to install, setup and manage
printers and other services on their network.
To use the procedures in this Guide effectively, System Administrators must have previous
experience working in a network environment and must possess Supervisor, Administrator,
Account Operator, or equivalent rights to the network. They must also have prior knowledge
of how to create and manage network User accounts.
Machine Models
The Xerox WorkCentre 4260 is a multi-function machine which is capable of being used for
copying, printing, faxing and scanning. The features and functions available on your
machine depend on the model you have purchased.
Xerox WorkCentre 4260
The machine supports scanning to and printing from a USB flash drive and has the
capability of storing print, copy and scan files on the multi-function device.
It copies and prints at 55 pages per minute.
A Document Feeder, Paper Tray and Bypass Tray are also provided and 2-sided copying and
printing are supported.
WorkCentre
4260C
WorkCentre
4260S
WorkCentre
4260X
WorkCentre
4260XF
Features
Digital Copying
Standard
-
Standard
Standard
Standard
Standard
Standard
Standard
Direct/Network
Printing
Scan
E-mail
Fax
-
Standard
Standard
Optional
Standard
Standard
Standard
Standard
Standard
Standard
-
Optional
Paper Tray 1 &
Bypass
Standard
Optional
Standard
Optional
Standard
Standard
Standard
Standard
Paper Tray 2
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1 Introduction
WorkCentre
4260C
WorkCentre
4260S
WorkCentre
4260X
WorkCentre
4260XF
Features
Paper Tray 3 & 4
Stand (see note)
Duplex Assembly
100 Sheet DADF
HCF
Optional
Optional
Standard
Standard
Optional
Optional
Standard
Standard
Optional
Optional
Standard
Standard
Optional
Optional
Standard
Standard
Optional
Optional
Standard
Standard
Optional
Optional
Standard
Standard
N/A
Standard
Standard
Standard
Standard
Standard
Standard
Standard
Finisher
USB Thumb Drive
80Gb Hard Drive
Foreign Device
Interface
Optional
Standard
-
Optional
Standard
Optional
Optional
Standard
Optional
Optional
Standard
Optional
System Memory
(256MB)
Additional
Memory (256MB)
NOTE: A low stand is available for the 4 tray configuration. A high stand is available for the
1 and 2 tray configuration.
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Control Panel Overview
Control Panel Overview
Interrupt
Printing
Services
Home
Display and
Touch Screen
Power
Job Status Services
Log In/Out
Help
Clear All
Stop
Start
Language
Dial Pause
Cancel
Machine Status
Numeric
Keypad
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1 Introduction
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2 Machine Connection
Side View
Ext. Port
Fax Line Port
A Type USB Port
B Type USB Port
Ethernet Port
Foreign Device
Interface Port
Finisher
Connection Port
Card Reader Slot for
Feature Enablement Key
Power Switch
Power Connection
Interface Ports
Front
USB 2.0 Port
This port is provided for connection to a USB flash drive and is used as an input port for
printing jobs, storing jobs and performing a software upgrade.
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ConnectionPorts
Left Side
Ext Port
This port is used to allow a handset to be connected to the machine.
Fax Line Port
This port is used to connect the machine directly to the fax line.
Foreign Device Interface (FDI) Port
This port allows a third party FDI device to be attached to the machine. FDIs are access and
accounting devices, such as counters, card readers or coin-operated devices.
Card Reader Slot for Feature Enablement Key
The Feature Enablement Key allows certain features or services to be fully installed.
A Type and B Type USB Port
These port is used to allow direct printing and for Diagnostic purposes by the Service
Engineer.
Ethernet Port - 10 Mbps/100 Mbps
The machine is compatible with SMB, LPD, AppleTalk, NetWare, IPP, HTTP, DHCP, LDAP,
SNMP, DDNS and Port 9100. It supports an Ethernet connector as a standard feature.
There are five Ethernet interface options available:
1) Auto
2) 10 Mbps Full-Duplex
3) 100 Mbps Full-Duplex
4) 10 Mbps Half-Duplex
5) 100 Mbps Half-Duplex
When [Auto] is selected, the machine detects the communication speed automatically and
adjusts its settings accordingly.
AppleTalk, NetWare and TCP/IP protocols ethernet can be switched automatically
according to the applied ethernet transmission protocol.
Finisher Connection Port
This port is used to allow the finisher to be connected to the machine.
Initial Connection
Follow these steps to physically connect your machine to the network:
1.
Connect the Power Cable
Ensure that the machine is connected to a suitable power supply and that the power
cord is fully plugged into the electrical outlet.
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2 Machine Connection
2.
Connect the Ethernet Cable
Connect a 10/100 BaseT Ethernet cable to the Ethernet port on the left side of the
machine and the other end of the cable to your network port.
3.
4.
Power on the machine
The Power On button is located on the left side of the machine, to the left as you face
the machine.
Complete the Steps shown by the Installation Wizard
If this is the first time the machine has been powered on, the Installation Wizard will
run.
Administrator Access
The <Log In/Out> button provides access to the Administrator Tools area. Administrator
access is required to change settings such as network information on the device.
1.
2.
3.
4.
5.
Press the <Log In/Out> button on the Control Panel.
Enter the Administrator’s Password. The default is 1111.
Touch [Enter].
Press the <Machine Status> button.
Touch the [Tools] tab.
Configure Ethernet Settings
The Ethernet interface will automatically detect the speed of your network. The machine
supports hub/switch speeds of:
•
•
•
•
•
Auto
10 Mbps Full-Duplex
100 Mbps Full-Duplex
10 Mbps Half-Duplex
100 Mbps Half-Duplex
Set the Ethernet speed on the Xerox machine to match the speed set on your hub or switch:
Speed
Machine Setting
10HD (Half-Duplex)
100HD
10HD or Auto
100HD or Auto
10FD
10FD (Full-Duplex)
100FD
100FD
Auto
Auto
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CentreWare Internet Services
Setting the Ethernet speed at the machine
1.
2.
3.
4.
5.
6.
7.
8.
9.
Press the <Log In/Out> button on the machine to enter the Tools Pathway.
Enter the Administrator’s Password. The default is 1111.
Touch [Enter].
Press the <Machine Status> button.
Touch [Tools].
Touch [Connectivity and Network Setup].
Touch [Advanced].
Touch [Network Setting].
Touch [Physical Media].
10. Select the Speed to match the speed set on your hub or switch.
11. Touch [Save].
12. Press the <Log In/Out> button.
13. Touch [Confirm] to exit the Tools Pathway.
Printing a Configuration Report
Follow these steps to print a Configuration Report:
1.
2.
3.
4.
5.
Press the <Machine Status> button on the Control Panel.
Touch the [Information Pages] tab.
Touch [System Configuration].
Touch [Print].
Touch [Close].
CentreWare Internet Services
CentreWare Internet Services is the embedded HTTP server application that resides in the
device. Internet Services allows Administrators to change network and system settings on
the device from the convenience of their desktops.
Many features available on your machine will need to be set via the machine and the
CentreWare Internet Service.
Many of the features available within Internet Services will require an Administrator
Username and Password. The default Username is admin and the default Password is 1111.
System Configuration
To use CentreWare Internet Services, you need to enable both TCP/IP and HTTP on the
machine. See Configure Static Addressing using the Machine on page 13, or Configure
Dynamic Addressing on page 15.
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2 Machine Connection
Access CentreWare Internet Services
To view the [Internet Services Welcome] screen:
1.
2.
At your Workstation, open the Web browser, enter the TCP/IP Address of the machine
in the Address bar.
Press [Enter] or click on the [Go] button. For example:
Setup HTTP
The Internet Services HTTP screen enables the System Administrator to specify the Keep
Alive Timeout, Maximum Connections, Port Number and Secure HTTP (SSL) settings.
1.
At your Workstation, open the web browser and enter the TCP/IP Address of the
machine in the Address bar.
2.
3.
4.
5.
6.
7.
Press [Enter].
Click on the [Properties] tab.
Click on the [Connectivity] link.
Click on the [Protocols] link.
Click on the [HTTP] link.
The [Keep Alive Timeout] setting determines how long the machine's Internet
Services pages will wait for a response from a connected user before terminating the
connection. Enter the required number of seconds (1 - 60) in the [Keep Alive
Timeout] entry box.
NOTE: Generally, longer amounts of time that a user is connected will tend to slow
down and tie up connections. Keep Alive Timeout controls the number of seconds
that connections remain open from the HTTP server side without any requests from
the client reaching the server.
8.
9.
The [Maximum Connections] setting is the maximum number of simultaneous
connections that can occur at any given moment to Internet Services. Enter a
number from 8 - 32 to indicate the maximum number of clients that can be
connected (for example, with open sockets) to the HTTP server in the [Maximum
Connections] entry box.
Change the HTTP [Port Number] if required. The default is 80.
Secure HTTP - see Machine Digital Certificate Management & Trusted Certificate
Authorities in the Security chapter on page 150.
11. Click on the [Apply] button to accept the changes.
12. Click on the [OK] button when the confirmation message box appears.
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CentreWare Internet Services
Change the Administrator Password
It is recommended that you change the default administrator password to a more secure
password, so this Xerox device is not compromised.
To change the admin password:
1.
At your Workstation, open your web browser and enter the TCP/IP Address of the
machine in the Address bar.
2.
3.
4.
5.
Press [Enter].
Click on the [Properties] tab.
Click on the [Maintenance] link.
Click on the [Admin Password] link.
If prompted, enter the Administrator’s User ID [admin] and Password [1111] and
click on [Login].
6.
Enter a new password in the [New Admin Password] area.
IMPORTANT: Do not forget the password or you could be completely locked out of
the system, requiring a Service call.
7.
8.
Click on [Apply].
Click on the [OK] button when the confirmation message box appears.
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2 Machine Connection
12
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•
•
•
Netware on page 23
TCP/IP
These instructions show you how to configure the following via CentreWare Internet
Services:
•
•
•
•
TCP/IP v4 and v6
Domain Name
DNS
Zero Configuration Networking
The device supports TCP/IP versions 4 and 6. IPv6 can be used instead of or in addition to
IPv4.
IPv4 Settings can be configured directly at the device user interface, or remotely, via a web
browser using Internet Services. IPv6 can only be configured using Internet Services. To
configure TCP/IP Settings using CentreWare Internet Services, See Configure TCP/IP
Settings using CentreWare Internet Services on page 17.
Configure Static Addressing using the Machine
Information Checklist
Before starting the installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
2.
3.
4.
5.
6.
Existing operational network utilising the TCP/IP protocol.
Ensure that the machine is connected to the network.
Static IP Address for the machine.
Subnet Mask Address for the machine.
Gateway Address for the machine.
Host Name for the machine.
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3 Network Installation
Procedure
Enter a Static IP Address
1.
2.
3.
4.
5.
6.
7.
8.
9.
Press the <Log In/Out> button on the machine to enter the Tools Pathway.
Enter the Administrator’s Password. The default is 1111.
Touch [Enter].
Press the <Machine Status> button.
Touch the [Tools] tab.
Touch [Connectivity and Network Setup].
Touch [Advanced].
Touch [Network Setting].
Touch [Network Setup].
10. Touch [TCP/IP Options].
11. Touch [TCP/IP Settings].
12. Touch [Dynamic Addressing].
13. Touch [Disabled] to disable DHCP.
14. Touch [Save].
15. Touch [Name/Address].
16. Under the [IP Address] heading, touch each octet button of the IP Address at a time
before entering the numbers from the keypad.
17. Touch [Host Name]. Type the host name EXACTLY as you want it to appear with
correct case. To access more characters, touch [123] on the User interface.
18. Touch [Save].
19. Touch [Subnet and Gateway].
20. Touch each octet button of the Subnet Address at a time before entering the
numbers from the keypad.
21. Repeat this process for the IP Gateway Address. When you are finished, touch
[Save] to accept the changes and return to the TCP/IP Settings screen.
22. Touch [Close]. The Broadcast address will be computed automatically.
23. Touch [TCP/IP-Line Printer].
24. Touch [Enable].
25. If you wish to change the LPR port for your printer, then touch [Port Number] and
enter the desired Port Number at the keypad.
CAUTION: Although you can change the Port Number which your machine will
accept LPR print jobs through, it is recommended that you do this with extreme
caution as most LPR spoolers are set to send print jobs to the default port of 515.
26. Touch [Save].
27. Touch [HTTP] and ensure it says Enabled. If not, touch [Enable].
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TCP/IP
28. Touch [Save].
DNS/DDNS Configuration
29. Touch [TCP/IP Settings].
30. Touch [DNS Configuration]. This feature will be inaccessible (greyed out) if TCP/IP
protocol is not enabled.
31. Touch the [Domain Name] keyboard button.
32. Touch the [Clear Text] button to remove the default name before entering the new
name.
33. Touch [Save].
34. Touch [Close].
35. Touch [Preferred DNS Server].
36. Touch each octet button of the DNS Server IP Address at a time before entering the
numbers from the keypad.
37. Touch [Alternate DNS Servers] (if required).
38. Touch each octet button of the DNS Server IP Address(es) at a time before entering
the numbers from the keypad.
NOTE: If DHCP is enabled, the Alternate DNS server information is not available as a
feature summary.
39. Touch [Save].
Enable Dynamic DNS Registration
NOTE: If your DNS server does not support dynamic updates, then this function does not
need to be enabled.
40. Touch [Dynamic DNS Registration].
41. Click on [Enable], then [Save].
42. Touch [Close].
43. Follow the steps in Chapter 4, LPR Printing, Install Printer Driver on page 39.
Configure Dynamic Addressing
Information Checklist
Before starting the installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
2.
3.
Existing operational network utilising the TCP/IP protocol.
DHCP or BOOTP Server should be available on the network.
Machine should be connected to the network via Ethernet Cable.
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3 Network Installation
Procedure
Installation via DHCP (Dynamic Host Configuration Protocol)
DHCP is enabled on the machine by default. If the machine is connected to the network, the
TCP/IP information will be configured when the machine is powered on and no further
configuration is required.
1.
Print a Configuration Report to verify that the information was assigned correctly.
Installation via BOOTP or DHCP
Ensure your machine is connected to the network with Ethernet cabling.
1.
2.
3.
4.
5.
6.
7.
8.
9.
Press the <Log In/Out> button on the machine to enter the Tools Pathway.
Enter the Administrator’s Password. The default is 1111.
Touch [Enter].
Press the <Machine Status> button.
Touch the [Tools] tab.
Touch [Connectivity and Network Setup].
Touch [Advanced].
Touch [Network Setting].
Touch [Network Setup].
10. Touch [TCP/IP Options].
11. Touch [TCP/IP Settings].
12. Touch [Dynamic Addressing]. By default, DHCP is selected.
13. Select the required Dynamic Addressing method:
•
•
[BOOTP].
[DHCP].
14. Touch [Save].
15. Touch [Close].
16. Touch [TCP/IP - Line Printer].
17. Touch [Enable].
18. If you wish to change the LPR port for your printer, touch [Port Number] and enter
the desired port number at the keypad.
NOTE: While you can change the port number at which your machine will accept LPR
print jobs, it is recommended that you do this ONLY with extreme caution as most
LPR spoolers are set to send print jobs to the default port, 515.
19. Touch [Save].
20. Touch [HTTP].
21. Touch [Enable].
22. Touch [Save].
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TCP/IP
23. Touch [Close] three times.
Configure TCP/IP Settings using CentreWare Internet Services
IPv4
1.
At your Workstation, open the Web browser and enter the TCP/IP Address of the
machine in the Address bar.
2.
3.
4.
5.
6.
7.
Press [Enter].
Click on the [Properties] tab.
Click on the [Connectivity] link.
Click on the [Protocols] link.
Select [TCP/IP] from the directory tree.
Ensure that [IPv4] is selected. The Protocol will show as [Enabled].
NOTE: If you deselect the Protocol Enabled checkbox you will not be able to access
Internet Services. TCP/IP must then be enabled from the device's user interface.
8.
9.
Enter a unique [Host Name] for your machine.
Select the desired method for obtaining a dynamic IP address from the [IP Address
Resolution] drop down list or select [Static] to give the machine a static IP address.
10. If [Static] has been selected, type the IP addresses that apply in [Machine IP
Address], [Subnet Mask], and [Gateway Address].
NOTE: If BOOTP or DHCP address resolution mode is selected, you cannot change the IP
address, Subnet Mask, or default gateway. If RARP address resolution mode is selected, you
cannot change the IP address. Select Static if you wish to disable dynamic addressing.
Domain Name
11. Enter a valid [Domain Name].
DNS Configuration
12. Enter an IP address for the [Preferred DNS Server]. Enter an IP address for
[Alternate DNS Servers 1] and [2].
13. Check the box to enable [Dynamic DNS Registration].
NOTE: If your DNS Server does not support dynamic updates there is no need to enable
DDNS.
Zero-Configuration Networking
14. Select the [Self Assigned Address] enabled box to allow the machine to assign itself
an IP address of 169.254.x.x. This is useful in situations where the device cannot
connect to the DHCP server to obtain an IP address.
15. Select the [Multicast DNS] enabled box if you want to enable the device to perform
DNS queries over IP Multicast. This is essential for the Apple Rendezvous protocol to
map a host name to an IP address, used to advertise the services of the device.
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3 Network Installation
16. Scroll down the page and click on [Apply] to accept the changes.
IPv6
1.
At your Workstation, open the Web browser and enter the TCP/IP Address of the
machine in the Address bar.
2.
3.
4.
5.
6.
7.
Press [Enter].
Click on the [Properties] tab.
Click on the [Connectivity] link.
Click on the [Protocols] link.
Select [TCP/IP] from the directory tree.
Scroll down the page to TCP/IPv6 area, for the Protocol click the [Enabled]
checkbox.
Stateless Addresses
The Link-Local Address is automatically populated.
8.
9.
Select [Use Router Supplied Prefixes] if router advertisements are used.
The Host Name is populated when configured at the IPv4 screen. If you change the
Host Name here it will also change it for IPv4.
10. Enter the required [Domain Name].
Default DHCP (Dynamic Host Configuration Protocol) Settings
The device performs auto-address DHCP configuration every time it powers up. This is used
for neighbour discovery and address resolution on the local IPv6 subnet.
However, you can choose to use manual configuration, automatic configuration or a
combination of automatic and manual configuration.
11. Select one of the following options:
•
•
•
[Use DHCP as directed by a router] - this option is fully automatic. The DHCPv6
Address will be obtained and displayed on the screen.
[Always Enable DHCP] - this option is fully automatic. The DHCPv6 Address will
be obtained and displayed on the screen.
[Never use DHCP] - when this option is selected, you must configure the Manual
Address Options and DNS separately.
Manual Address Options
The device can be configured with up to 4 manual IPv6 addresses.
12. Click the [Enabled] checkbox for Manual Address if required.
13. The Router Prefix is derived from router advertisements. Select a router address
prefix from the list supplied in the [Router Prefix] menu to populate the prefix for
manual entry address.
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TCP/IP
DNSv6
14. Enter a valid [IPv6 Domain Name].
15. Enter an IP address for the [Primary DNSv6 Server Address]. Enter an IP address for
[Secondary DNSv6 Server Address].
16. Check the box to enable [Dynamic DNSv6 Registration].
NOTE: If your DNS Server does not support dynamic updates there is no need to enable
DDNS.
17. Click on the [Add] button to add your address.
18. Scroll down the page and click on the [Apply] button to save the changes.
Test Access
1.
At your Workstation, open the Web browser, In the TCP/IP Address bar, enter “http://”
followed by the Internet address of the machine. Then press the <Enter> key on the
keyboard.
If you use the domain name to specify the machine, use the following format.
http://myhost.example.com
If you use the IP address to specify the machine, use one of the following formats
depending on your machine configuration. The IPv6 format is supported on Windows
Vista only. An IPv6 address needs to be enclosed in square brackets.
IPv4: http://xxx.xxx.xxx.xxx
IPv6: http://[xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx]
NOTE: If you have changed the port number from the default port number “80”, append
the number to the Internet address as follows. In the following examples, the port number
is 8080.
Domain name: http://myhost.example.com:8080
IPv4: http://xxx.xxx.xxx.xxx:8080
IPv6: http://[xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx]:8080
2.
Verify that the home page of CentreWare Internet Services is displayed.
The CentreWare Internet Services installation process is now completed.
NOTE: If the Accounting feature is enabled, you may be required to enter a user ID and
passcode (if one is set up).
NOTE: When your access to CentreWare Internet Services is encrypted, enter “https://”
followed by the Internet address, instead of “http://”.
•
Automatically Configured Gateway Address – Displays the automatically configured
gateway address.
Domain Name:
Domain Name – Enter the domain name.
•
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3 Network Installation
DHCP/DDNS:
•
Release Registration – Allows DHCP resources to be released when the machine is
powering down. This is a display-only item and shows “Enabled”.
Zero-Configuration Networking:
•
Self Assigned Address (IPv4) – Allocates an IPv4 address without using a DHCP
server. This check box is selected when [IP Address Resolution] is set to [Autonet].
This is a display-only item.
•
Self Assigned Address (IPv6) – Displays “Enabled”. This is a display-only item.
SNMP Configuration
Allows you to configure the following options when accessing the machine via SNMP.
SNMP Properties:
Enable SNMP v1/v2c Protocols – Allows you to enable or disable the SNMP v1/v2c protocols.
Edit SNMP v1/v2c Properties – Displays the page which allows you to set the following SNMP
v1/v2c properties.
Community Names:
•
•
Community Name (Read Only) – Enter the community name used for display.
Community Name (Read/Write) – Enter the community name used for display and
update.
Default Trap Community Name:
TRAP Community Name – Enter the trap notification community name.
•
System Administrator’s Login ID:
•
System Administrator’s Login ID – Enter the ID of the System Administrator.
Enable SNMP v3 Protocol – Allows you to enable or disable the SNMP v3
protocol.
Edit SNMP v3 Properties – Displays the page which allows you to set the
following SNMP v3 properties.
This button is active only when the Secure HTTP (SSL) feature is enabled.
Administrator Account:
•
•
•
Account Enabled – Select to enable the System Administrator’s account.
User Name – Displays the user name of the System Administrator.
Authentication Password (minimum 8 characters) – Enter the authentication
password using 8 to 32 characters.
•
Confirm Authentication Password – Re-enter the authentication password for
verification.
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TCP/IP
•
•
Privacy Password (minimum 8 characters) – Enter the privacy password using 8 to 32
characters.
Confirm Privacy Password – Re-enter the privacy password for verification.
Print Drivers/Remote Clients Account:
•
Account Enabled – Select to enable the print drivers/remote clients account. This
account allows client computers and drivers a limited access to the features on the
machine. If the machine does not have SNMP v1/v2c enabled, and does not have this
account enabled, SNMP clients will not be able to communicate with the machine.
The default passwords should be used, unless the passwords have been changed on
client computers.
•
•
Reset to default Password – Click this button to reset your password to the default.
Advanced – Displays a page that contains the [Add UDP IPv4], [Add UDP IPv6
Address], [Add IPX Address], and [Delete] buttons.
•
•
•
Add UDP IPv4 Address – This button displays the [SNMP Configuration - IPv4] page,
which allows you to set the following settings.
IP Trap Destination Address:
•
IP Address: Enter the IPv4 address of the SNMP agent that you are setting up to
receive traps.
•
•
UDP Port Number: Enter the UDP port number of the SNMP agent.
SNMP Version: Select the SNMP version of the SNMP agent.
Traps:
•
•
TRAP Community Name: Enter the trap community name of the SNMP agent.
Trap to be Received: Select the types of traps to receive from the SNMP agent.
Add UDP IPv6 Address – This button displays the [SNMP Configuration - IPv6] page,
which allows you to set the following settings.
IP Trap Destination Address:
•
IP Address: Enter the IPv6 address of the SNMP agent that you are setting up to
receive traps.
•
•
UDP Port Number: Enter the UDP port number of the SNMP agent.
SNMP Version: Select the SNMP version of the SNMP agent.
Traps:
•
•
TRAP Community Name: Enter the trap community name of the SNMP agent.
Trap to be Received: Select the types of traps to receive from the SNMP agent.
Add IPX Address – This button displays a page that allows you to set the following
settings.
IPX Trap Destination Address:
•
IPX External Network Number: Enter the IPX external network number of the
SNMP agent that you are setting up to receive traps.
•
Physical MAC Address: Enter the physical MAC address of the SNMP agent.
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•
•
IPX Socket Number: Enter the IPX socket number of the SNMP agent.
SNMP Version: Select the SNMP version of the SNMP agent.
Traps:
•
•
TRAP Community Name: Enter the trap community name of the SNMP agent.
Trap to be Received: Select the types of traps to receive from the SNMP agent.
•
Delete – Selecting a trap on the [SNMP Configuration > Advanced] page and clicking
this button deletes the trap. You can select and delete multiple traps at once.
SSDP
Allows you to configure the SSDP protocol settings as follows:
•
•
Protocol – Displays whether the protocol is enabled or disabled.
Time to Live – Specify the maximum TTL (time to live).
AppleTalk
Information Checklist
Before starting the installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
2.
3.
Existing operational AppleTalk network.
AppleTalk Name to assign to your printer.
AppleTalk Zone (if used) where your printer will reside.
Procedure
Setup AppleTalk at the machine
1.
2.
3.
4.
5.
6.
7.
8.
9.
Press the <Log In/Out> button on the machine to enter the Tools Pathway.
Enter the Administrator’s Password. The default is 1111.
Touch [Enter].
Press the <Machine Status> button.
Touch the [Tools] tab.
Touch [Connectivity and Network Setup].
Touch [Advanced].
Touch [Network Setting].
Touch [Network Setup].
10. Touch [AppleTalk].
11. Touch [Protocol].
12. Touch [Enable].
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Netware
13. Touch [Save].
14. Touch [Name and Area].
15. Touch [Printer Name].
16. Enter the name using the on screen keyboard. When you are finished, touch [Save].
17. Touch [Area Name].
18. Enter the desired area name using the on screen keyboard (the printer default is *
which means the printer will appear in ALL zones). Touch the [Clear Text] button to
remove the default name before entering a new name).
19. Touch [Save].
20. Touch [Close] three times.
Netware
NDPS/NEPS
Novell® Distributed Print Services (NDPS) / Novell® Enterprise Print Services (NEPS) allow
Administrators to manage print resources centrally from anywhere on the network.
The Xerox NDPS/NEPS Solution allows you to use Novell NDPS/NEPS with many models of
Xerox printers.
Refer to www.xerox.com for installation procedures and to download the Xerox NDPS
Solution.
NWAdmin
Information Checklist
Before starting the installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
2.
Existing operational NetWare network.
Login to a NetWare file server/tree as Supervisor/Administrator or have the
equivalent privileges.
3.
4.
Ensure that the machine is connected to the network via Ethernet cable.
Setup a Print Server object using NWADMIN. Refer to the documentation supplied
by Novell to complete this task. Record precisely (observe upper and lower case, dot
notation etc.) the NDS Tree, NDS Context Name, frame type, Print Server Name and
the Print Server password assigned. If your printer services queues on multiple file
servers, the Print Server name and password must be the same on all file servers.
Procedure
1.
Press the <Log In/Out> button on the machine to enter the Tools Pathway.
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3 Network Installation
2.
3.
4.
5.
6.
7.
8.
9.
Enter the Administrator’s Password. The default is 1111.
Touch [Enter].
Press the <Machine Status> button.
Touch the [Tools] tab.
Touch [Connectivity and Network Setup].
Touch [Advanced].
Touch [Network Setting].
Touch [Network Setup].
10. Touch [NetWare].
11. Touch [Protocol].
12. Touch [Enable].
13. Touch [Save].
14. Touch [Frame Type].
15. Select the Frame Type desired by touching the frame type buttons, then touch
[Save].
16. Touch [NDS Settings].
17. Touch [Name Context].
18. A default name will appear.
Novell suggests using typeful names when entering Name Context and Directory
Service Tree information, for example:
cn=contextname.ou=organization.o=company.c=country.
19. Touch [abc] to switch between capitals and lowercase characters.
20. When you are finished, touch [Save].
21. Touch [Directory Service Tree].
22. Enter a directory tree and context for the machine in the NDS Tree Name and NDS
Context. When you have finished, touch [Save] twice to accept the changes.
23. Touch [Print Server].
24. Touch [Print Server Name] and use the touch screen keyboard to enter the name
you assigned to your print server. When finished touch [Save].
25. Touch [Print Server Password]. Use the on screen keyboard to enter the print server
password, in the correct case you recorded when you setup your print server and
touch [Save].
26. Touch [Save] to exit the [Print Server] screen and accept your changes.
27. Optional Step:
•
If you wish to change the desired SAP rate or Poll Interval for your printer or set
the Primary File Server, touch [Rates].
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•
Select the box under [Poll Interval] and enter the desired number from the
keypad. The default values are recommended. When you are finished, touch
[Save].
•
•
Select the desired setting for the [SAP Rate] by touching the arrow buttons.
Touch [Save] again.
28. Touch [Close] three times.
Unix
HP-UX Client (Version 10.x)
HP-UX workstations require specific installation steps to communicate with the machine.
The machine is a BSD-style UNIX printer, whereas HP-UX is a System V-style UNIX.
IMPORTANT: All UNIX commands are case sensitive, so enter the commands exactly as
they are written.
Information Checklist
Before starting the installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
2.
3.
4.
5.
6.
Existing operational network utilising the TCP/IP protocol.
Ensure that the machine is connected to the network.
Static IP Address for the machine.
Subnet Mask Address for the machine.
Gateway Address for the machine.
Host Name for the machine.
Procedure
1.
Follow the steps in Chapter 3, Configure Static Addressing using the Machine, on
page 13 until step 38, then return to this page.
Configure the Client
1.
2.
3.
Add the machine Host Name to the etc/hosts file on the HP-UX workstation.
Ensure that you can ping the machine from the HP-UX workstation.
Use either the GUI method or the tty methods as detailed below:
GUI Method
1.
2.
3.
Open a [Command] window from the Desktop.
Enter su to access Super User mode.
Enter sam to start the System Administrator Manager (SAM).
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3 Network Installation
4.
5.
6.
7.
8.
Click on the [Printers and Plotters] icon.
Click on [lp] spooler.
Click on [Printers and Plotters].
Click on [Actions: Add Remote Printer/Plotter...].
Enter the following information into the [Add Remote Printer/Plotter] form:
a) Printer Name: printer name.
Where printer name is the name of the queue being created.
b) Remote System Name: hostname.
Where hostname is the machine hostname from the /etc/hosts file.
c) Click on [Remote Printer is on a BSD System].
d) Click on [OK] to complete the form.
9.
Click on [Yes] at the [Configure HP UX Printers Subpanel] screen. This screen may
be obscured by the [Add Remote Printer/Plotter] form.
10. Click on [File: Exit].
11. Click on [File: Exit Sam].
12. Enter Exit to exit Super User mode.
13. Test the queue created, by entering the command:
lp -d queuename /etc/hosts.
14. Verify that the job prints at the machine.
tty Method
1.
2.
3.
4.
Enter su to access Super User mode.
Enter sh to run the Bourne shell.
Enter lpshut to stop the print service.
Create the print queue by typing (on the same command line):
lpadmin -pqueuename> -v/dev/null -mrmodel -ocmrcmodel -osmrsmodel -ob3 -orc -
ormhostname -orplp
Where queuename is the name of the queue being created and hostname is the
machine hostname.
5.
6.
7.
8.
9.
Enter lpsched to start the print service.
Enter enable queuename to enable the queue to print to the machine.
Enter accept queuename to the queue accepting jobs from the HP-UX workstation.
Enter Exit to exit the Bourne shell.
Enter Exit to exit Super User mode.
10. Test the queue created, by entering the command:
lp -d queuename /etc/hosts.
11. Verify that the job prints at the machine.
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Unix
Solaris 2.x
Information Checklist
Before starting the installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
2.
3.
4.
5.
6.
Existing operational network utilising the TCP/IP protocol.
Ensure that the machine is connected to the network.
Static IP Address for the machine.
Subnet Mask Address for the machine.
Gateway Address for the machine.
Host Name for the machine.
Procedure
1.
Follow the steps in Chapter 3, Configure Static Addressing using the Machine,
Procedure on page 14 until step 38, then return to this page.
Configure the Client
1.
2.
3.
Add the machine printer Host Name to the etc/hosts file.
Ensure that you can ping the machine.
Use either the GUI method or the tty method as detailed below:
GUI Method
1.
2.
3.
4.
5.
6.
Open a command window from the Desktop.
Enter su to access Super User mode.
Enter admintool to run the System Administrator Tool.
Click on [Browse:Printers].
Click on [Edit:Add:Access to Printer...].
Enter the following information into the [Access to Remote Printer] form:
a) Printer Name: queuename.
Where queuename is the name of the queue being created.
b) Print Server: hostname.
Where hostname is the machine hostname from the /etc/hosts file.
c) Click on [OK] to complete the form.
Enter sh to run the Bourne shell.
7.
8.
Enter the command: lpadmin -p queuename -s hostname !lp to modify the remote
queuename.
9.
Enter Exit to exit the Bourne shell.
10. Enter Exit to exit Super User mode.
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3 Network Installation
11. Test the queue created, by entering the command:
lp -d queuename /etc/hosts.
12. Verify that the job prints at the machine.
tty Method
1.
2.
3.
Enter su to access Super User mode.
Enter sh to run the Bourne shell.
Define the machine as a BSD style printer, by entering the command:
lpsystem -t bsd hostname
Where hostname is the machine hostname from the /etc/hosts file.
Create the queue, by entering the command:
lpadmin -p queuename -s hostname -T unknown -I any
Where queuename is the name of the queue being created.
Enter Exit to exit the Bourne shell
4.
5.
6.
7.
Enter Exit to exit Super User mode.
Test the queue created, by entering the command:
lp -d queuename /etc/hosts.
8.
Verify that the job prints at the machine.
SCO
SCO UNIX workstations require specific installation steps to communicate with the
machine. The machines are BSD-style UNIX printers, whereas SCO is a System V-style UNIX.
Information Checklist
Before starting the Installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
2.
3.
4.
5.
6.
Existing operational network utilising the TCP/IP protocol.
Ensure that the machine is connected to the network.
Static IP Address for the machine.
Subnet Mask Address for the machine.
Gateway Address for the machine.
Host Name for the machine.
Procedure
1.
Follow the steps in Chapter 3, Configure Static Addressing using the Machine,
Procedure on page 14 until step 38, then return to this page.
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Unix
Configure the Client
1.
2.
Add the machine printer hostname to the etc/hosts file on the SCO workstation.
Ensure that you can Ping the machine from the SCO workstation.
Perform the following steps to create a machine print queue on a SCO UNIX
workstation using either the GUI or the TTY method.
GUI Method
1.
2.
Log in as root.
From the main desktop, select the icons [System Administration: Printers: Printer
Manager].
3.
4.
Click on [Printer: Add Remote: UNIX...].
Enter the following information into the [Add Remote UNIX Printer] form:
a) Host: hostname.
Where hostname is the machine Host Name from the /etc/hosts file.
b) Printer: name of the queue being created.
For example: dc xxxq.
c) Click on [OK] to complete the form.
Click on [OK] in the [Message] window.
Click on [Host:Exit].
5.
6.
7.
8.
9.
Click on [File: Close this directory].
Click on [File: Close this directory].
Click on [Save] in the [Warning Confirmation] window.
10. Enter Exit to log out of root account.
11. Open Unix Window.
tty Method
1.
2.
3.
Enter su to access Super User mode.
Enter rlpconf to create a printer.
Enter the following information:
a) Printer Name: queuename
b) Remote Printer: r
c) Hostname: hostname
d) If the information has been entered correctly, enter y
Click on [Enter] to accept the default for a non-SCO remote printer.
Click on [Enter] to accept the default for non-default printer.
Click on [Enter] to start the process for adding a queue.
Enter q to quit the rlconf program.
4.
5.
6.
7.
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3 Network Installation
Linux CUPS
Static Addressing
Information Checklist
Before starting the Installation procedure, please ensure that the following items are
1.
2.
See Chapter 3, Configure Static Addressing using the Machine”, “Information
Checklist on page 13.
Linux operating system that supports printtool.
NOTE: Not all distros of Linux support printtool.
1. Follow the steps in Chapter 3, Configure Static Addressing using the Machine,
Procedure on page 14 until step 38, then return to this page.
Create the Print Queue
1.
Ensure that the Common UNIX Printing System (CUPS) is installed and started on
your client.
NOTE: The latest version of CUPS is available at cups.org.
Open the web browser from your Workstation.
Enter http://127.0.0.1:631/printers in the Address bar.
Press [Enter].
2.
3.
4.
5.
6.
7.
8.
9.
Click on [Add Printer].
The Authorization dialog box will appear.
Enter the root and the root password.
In the [Add New Printer] screen enter a name for the printer.
Enter a location and description for the printer (optional).
10. Click on [Continue].
11. In the [Device] menu, click on [Internet Printing Protocol].
12. Click on [Continue].
13. Enter ipp://hostname/ipp/printername.
Where hostname is the hostname of the Xerox machine and printername is the
printer name of the Xerox machine.
14. Click on [Continue].
15. Click on [Xerox] in the [Make] menu.
16. Click on [Continue].
17. Select the correct driver in the [Driver] menu.
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Unix
18. Click on [Continue].
19. The Printer Added Successfully message will appear.
Dynamic Addressing
See Chapter 3, Configure Static Addressing using the Machine”, “Information Checklist on
page 13.
Procedure
1.
Follow the steps in Chapter 3, Configure Dynamic Addressing, Procedure on page 16
until step 38, then return to this page.
IMPORTANT: Click on [BOOTP] in step 9.
Create the Print Queue
2.
Follow the steps above in Create the Print Queue on page 31.
Linux LPR via PrintTool
Static Addressing
Information Checklist
Before starting the Installation procedure, please ensure that the following items are
1.
2.
See Chapter 3, Configure Static Addressing using the Machine”, “ on page 13.
Linux operating system that supports PrintTool.
NOTE: Not all distros of Linux support PrintTool.
Procedure
1. Follow the steps in Chapter 3, Configure Static Addressing using the Machine,
Procedure on page 14 until step 38, then return to this page.
Create the Print Queue
2.
3.
4.
5.
6.
7.
Log in, at the Linux Client, as root in a terminal.
Enter printtool.
The Red Hat Linux Print System Manager will launch.
Click on the [Add].
The [Add a Printer Entry] window will appear.
Click on [Remote Unix (lpd) Queue].
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8.
9.
Click on [OK].
The [Edit Remote Unix (lpd) Queue Entry] window will appear.
10. Enter the name of your Print Queue in the [Names] area.
11. The Spool directory is the directory where print jobs are stored and is a subdirectory
of [/var/spool/lpd]. Add the name of the print queue to the end of the subdirectory
path.
12. Ensure that the [File Limit] reads 0.
13. In the [Remote Host] area, enter the IP Address of the Xerox machine.
14. In the [Remote Queue] area, enter the Print Queue Name from step 10.
15. DO NOT click on the [Input Filter] option.
16. Leave the default [Suppress Headers] selected.
17. Click on [OK].
18. The printer should now be listed in the Red Hat Linux Print System Manager
window. Click on the [lpd] menu.
19. Click on [Restart lpd].
20. Click on the [PrintTool] menu.
21. Click on [Exit] to close the program.
22. To allow access to the printer, edit the [/etc/hosts] table to list the client system.
23. Edit and create the [/etc/hosts.lpd] file to list the client system.
Dynamic Addressing
See Chapter 3, Configure Dynamic Addressing”, “Information Checklist on page 15.
1.
Follow the steps in Chapter 3, Configure Dynamic Addressing, Procedure on page 16
until step 38, then return to this page.
IMPORTANT: Click on [BOOTP] in step 9.
Create the Print Queue
Follow the steps above in Create the Print Queue on page 31.
2.
Linux LPRng
Static Addressing
Information Checklist
Before starting the Installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
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Cloning
1.
2.
See Chapter 3, Configure Static Addressing using the Machine”, “Information
Checklist on page 13.
Linux operating system that supports PrintTool.
NOTE: Not all distros of Linux support PrintTool.
Procedure
1. Follow the steps in Chapter 3, Configure Static Addressing using the Machine,
Procedure on page 14 until step 38, then return to this page.
Create the Print Queue
1.
2.
3.
4.
Open the LPRngTool from the Linux Client.
Click on the [Add].
In the [Names] area, enter a name for your print queue.
The spool directory is the directory where print jobs are stored and is a subdirectory
of [/var/spool/lpd]. Add the name of the print queue to the end of the subdirectory
path.
5.
In the [Hostname/IP of Printer] area, enter the hostname or IP Address of the Xerox
machine.
6.
7.
8.
9.
Click on [OK].
Click on [Exit] to close the program.
To allow access to the printer, edit the /etc/hosts table to list the client system.
Edit and create the [/etc/hosts.lpd] file to list the client system.
Dynamic Addressing
See Chapter 3, Configure Dynamic Addressing”, “Information Checklist on page 15.
Procedure
1.
2.
Follow the steps in Chapter 3, Configure Dynamic Addressing, Procedure on page 16
until step 38, then return to this page.
Follow the steps above in Create the Print Queue.
Cloning
Cloning enables you to conveniently copy the settings and scan templates of one machine
and transfer them to another machines with the same system software version. Groups of
settings can be cloned, depending on the optional services installed on the machine. For
example, scan settings will be available for cloning only if the Network Scanning optional
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3 Network Installation
service is already installed on the source machine. It is not possible to install a service
through the process of cloning.
Procedure
1.
2.
Verify the Software Version - for all machines involved in cloning.
Clone a Machine - select and save the features or settings.
A Configuration Cloning File is created and saved with the extension [.dlm]
(downloadable module).
3.
Install the Clone File onto another Machine - using CentreWare Internet Services.
The features and settings are transferred and applied to the recipient machine.
NOTE: All machines involved in the Cloning procedure must contain the same system
software version.
Verify the Software Version
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
7.
Press [Enter].
Click on the [Properties] tab.
Click on [General Setup].
Click on [Configuration].
Scroll down and view the [Printer Setup] area.
View the System Software Version. Verify that all machines involved in the cloning
procedure show the same system software version.
NOTE: Do not close the web browser.
Clone a Machine
1.
2.
Within the [General Setup] area of CentreWare Internet Services, click on [Cloning].
You have one of the following cloning options:
a) All features - DO NOT deselect any checkboxes.
b) Specific features - deselect the checkboxes next to the feature(s) that you DO
NOT want to clone.
3.
Click on [Clone].
If prompted, enter the Administrator’s User ID [admin] and Password [1111] and
click on [Login].
4.
5.
A [Cloning.dlm] link will appear. Right-click on the link and click on [Save Target As].
A dialog box will prompt you to specify the name and location for the cloned file.
Ensure that the extension reads [.dlm].
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Cloning
NOTE: You can save the Clone file onto a laptop or PC.
6.
Click on [Save]. The [.dlm] file can now be used to clone other machines.
Install Clone File to another Device
NOTE: This procedure will cause the machine to reboot. It will be unavailable over the
network for several minutes.
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
Press [Enter].
Click on the [Properties] tab.
Click on the [General Setup] link.
Click on the [Cloning] link.
In the [Install Clone File] area, click on the [Browse] button.
If prompted, enter the Administrator’s User ID [admin] and Password [1111] and
click on [Login].
7.
8.
9.
Click on the [.dlm] cloning file located on the laptop or PC.
Click on [Open].
Click on [Install] to submit the file to the machine.
The machine will not be available over the network for several minutes.
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4 Print Drivers
This chapter explains how to install the print drivers on your computer. The following areas
•
•
•
•
•
•
•
•
•
•
•
•
•
Print Driver Options: Enable/Disable the Banner Sheet on page 57
Windows Printing
LPR Printing
Ensure Print Services for Unix is enabled
Follow the relevant steps below that are specific to your operating system:
Windows XP
1.
From your Workstation, load the CentreWare Print and Fax Drivers CD into your CD
drive. If the CD autoruns, click on [Exit].
Verify that Print Services for Unix is loaded
Click on [Start].
2.
3.
4.
5.
6.
Click on [Control Panel].
Double-click on [Add or Remove Programs].
Click on [Add/Remove Windows Components] in the left hand column.
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4 Print Drivers
7.
Scroll down to [Other Network File and Print Services] and click on the checkbox to
select it.
8.
9.
Click on [Details].
If it is not selected, click on the [Print Services for Unix] checkbox.
10. Click on the [OK] button.
11. Click on the [Next] button.
NOTE: If Print Services for Unix is not installed, refer to instructions from Microsoft to
install this service. When you are finished, return to this page.
12. Click on the [Finish] button.
14. Follow the steps in Chapter 4, LPR Printing, Install Printer Driver on page 39.
Windows 2000/2003
1.
2.
3.
From the Desktop, right-click the [My Network Places] icon and click on [Properties].
Right-click on the [Local Area Connection] icon and click on [Properties].
Verify that the [Internet Protocol (TCP/IP)] protocol has been loaded. If this
software is not present, install it using the documentation provided by Microsoft.
When you are finished, return to this page.
4.
Verify that Print Services for Unix is loaded:
a) Click on [Start], [Settings] then [Control Panel].
b) Double-click on the [Add/Remove Programs] icon.
c) Click on [Add/Remove Win Components] in the far left column.
d) Click on [Other Network File and Print Services].
e) Click on [Details].
f) Click on the [Print Services for Unix] checkbox. If Print Services for Unix is not
installed, refer to instructions from Microsoft to install this service. When you are
finished, return to this page.
5.
6.
7.
8.
Click on the [OK] button.
Click on the [Next] button.
Click on the [Finish] button.
Close the [Add/Remove Programs] window.
Windows Vista
1.
2.
3.
Click on [Start], [Control Panel] and double-click on [Programs and Features].
Double-click on [Windows Features].
In the [Turn Windows Features on and off] window, expand the [Print Services]
menu.
4.
Click on [LPR Port Monitor] to enable the service.
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WindowsPrinting
5.
Click on the [OK] button. Your computer may need to restart.
Install Printer Driver
1.
From the [Start] menu, follow the appropriate option from the list below:
•
•
Windows 2000/2003 - Click [Settings] then [Printers].
Windows XP - Click [Printers and Faxes]. If you cannot see this option in the
[Start] menu, then click on [Start], followed by [Control Panel] first.
•
Windows Vista - Click [Control Panel] then [Printers].
2.
Windows XP/2000/2003:
a) Click on [Add Printer] in the far left column.
b) Click on the [Next] button for Windows XP/2000/2003 only.
Windows Vista:
a) Double-click on [Add Printer].
Select:
3.
•
•
For Windows 2000 - [Local Printer].
For Win XP/2003 - [Local Printer attached to this computer].
NOTE: If already selected, click on [Automatically detect and install my Plug and
Play printer] to deselect it.
•
For Windows Vista - [A printer attached to my computer].
Now go to step 5.
4.
5.
6.
Click on the [Next] button.
Click on [Create a new port].
Select the following option from the Type of Port pull down menu:
•
•
For Windows 2000/2003 select [LPR].
For Windows XP/Vista select [LPR Port].
7.
8.
9.
Click on the [Next] button.
Enter the IP Address of the printer.
Enter:
•
•
Printer name for Windows XP/2000/2003.
Print Queue name for Windows Vista.
10. Click on the [OK] button.
11. You will be prompted for a Printer Driver. Click on [Have Disk].
12. Click on the [Browse] button.
13. Locate the Drivers folder on the CD and select the required Printer Driver file [.inf].
14. Click on the [Open] button.
15. Click on the [OK] button.
16. Click on the Printer Model from the list.
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4 Print Drivers
17. Click on the [Next] button.
For Win Vista only, follow these steps to finish:
a) Click on [Print a test page] to verify that the printer is installed.
b) Click on [Make this my default] if required.
c) Click on the [Finish] button.
18. The [Name your Printer] screen appears.
19. Enter a Printer Name.
20. Click on the [Next] button.
21. The [Printer Sharing Screen] appears.
If you will be sharing this printer with other clients, then:
a) Select:
•
•
[Share As:] - Windows 2000.
[Share Name] - Windows XP/2003.
b) Enter a Share Name.
22. Click on the [Next] button.
23. Enter a Location name (and Comment if required.)
24. Click on the [Next] button.
25. Click on [Yes] to Print a Test Page.
26. Click on the [Next] button.
27. Click on the [Next] button.to close the [Test Page] window.
28. Click on the [Finish] button. The printer driver will install.
29. Verify that the test page is printed at the machine.
Internet Printing Protocol (IPP) Port
Internet Printing Protocol (IPP) is a TCP/IP protocol which enables the device to print via the
Internet. IPP Printing is enabled by default.
How to Enable the IPP Port
1.
At your workstation, open the web browser and enter the TCP/IP address of the
machine in the Address bar.
2.
3.
4.
5.
6.
7.
Press [Enter].
Click on the [Properties] tab.
Click on the [Connectivity] link.
Click on the [Protocols] link.
Select [IPP] in the directory tree.
Select [Enable]. The Printer URL will show the http:// IP address of the device and the
ipp:// IP address of the device.
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WindowsPrinting
8.
9.
Enter text for the [Printer Name], [Printer Information], and [Printer Location], if
required.
Enter a number for the [Multiple Operation Timeout]. The default is 300.
10. Enter a number for the [Time to Keep Jobs in History]. The default is 1.
11. Enter information for the [Operator Message].
12. Click [Apply].
Install Printer Driver
1.
Follow the steps below that are specific to your operating system:
Windows XP
From your Workstation:
a) Click on [Start].
b) Click on [Network Connections].
Windows 2000/2003
From your Workstation:
a) Right-click on the [My Network Places] icon.
b) Click on [Properties].
2.
3.
4.
5.
Right-click on the [Local Area Connection] icon.
Click on [Properties].
Ensure that the [Internet Protocol (TCP/IP)] protocol has been loaded.
Click on:
•
•
For Windows 2000/2003 - [Settings] then [Printers].
For Windows XP - [Printers and Faxes]. If you cannot see this option in the
[Start] menu, then click on [Start], followed by [Control Panel] first.
•
For Windows Vista - [Control Panel] then [Printers].
6.
7.
8.
9.
Click on [Add Printer] in the far left column.
The [Add Printer Wizard] window will appear. Click on the [Next] button.
Ensure that [Network Printer] is selected and click on the [Next] button.
The following screen will appear:
•
•
Locate Your Printer for Windows 2000/2003.
Specify a Printer for Windows XP.
10. To create an IPP printer, click on [Connect to a printer on the Internet...].
11. Type [HTTP:// followed by the printer's fully qualified Domain name or IP
Address] in the URL field. The Printer Name can be either the Host Name or the SMB
Host Name as shown on the machine Configuration Report, depending on the name
resolution used by your network (WINS or DNS).
12. Click on the [Next] button.
13. Click on the [OK] button to install the printer driver.
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4 Print Drivers
14. Click on the [Have Disk] button and browse to the location of the printer driver and
click on the [OK] button.
15. Select the Printer Model and Click on the [OK] button.
16. Click on [Yes] if you wish to make this the default printer.
17. Click on the [Next] button.
18. Click on the [Finish] button.
Raw TCP/IP Printing (Port 9100)
Raw TCP/IP is a printing protocol that is similar to LPR printing. Also known as a direct TCP/IP
connection or sockets interface, it sends information directly to the machine and does not
require a Line Printer Daemon (LPD). The advantages are that connections stay open for
multiple print files and spooling is not needed, therefore, printing is faster and more reliable
than LPD printing. Raw TCP/IP printing is contained in Windows 2000 and other third-party
applications and operating systems.
Raw TCP/IP Printing is enabled by default for port 9100.
See Chapter 3, Configure Static Addressing using the Machine”, “Information Checklist on
page 13.
How to Configure Port 9100
1.
At your workstation, open the Web browser and enter the TCP/IP address of the
machine in the Address bar.
2.
3.
4.
5.
6.
7.
8.
9.
Press [Enter].
Click on the [Properties] tab.
Click on the [Connectivity] link.
Click on the [Protocols] link.
Select [Raw TCP/IP Printing] in the directory tree.
Click the [Enabled] checkbox to enable the Protocol.
Enter the required port number (1 - 65535).
Click on [Apply] to accept the changes or [Undo] to return the settings to their
previous values.
NOTE: The settings are not applied until you restart the machine.
10. Click on the [Status] tab.
11. Click on the [Reboot Machine] button and click on [OK] to reboot machine. The
network controller takes approximately 60 seconds to reboot and network
connectivity will be unavailable during this time.
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WindowsPrinting
Install Printer Driver
1.
At your Workstation, from the [Start] menu, select the appropriate option from the
following:
•
•
For Windows 2000/2003, click on [Settings] then [Printers].
For Windows XP, click on [Printers and Faxes]. If you cannot see this option in
the [Start] menu, then click on [Start], followed by [Control Panel] first.
•
For Windows Vista, click on [Control Panel] then [Printers].
2.
3.
4.
Click on [Add Printer] in the far left column.
The [Add Printer Wizard] window will appear. Click on the [Next] button.
Select:
•
•
[Local Printer] for Windows 2000
[Local Printer attached to this computer] for Windows XP/2003
If already selected, click on [Automatically detect and install my Plug and Play
printer] to deselect it.
5.
6.
7.
Click on the [Next] button.
Click on [Create a new port].
Click on [Standard TCP/IP Port] from the Type of Port pull down menu, and click on
the [Next] button.
8.
Follow the relevant steps for your configuration:
Windows XP
a) The Add Standard TCP/IP Printer Port wizard opens
b) Click on the [Next] button.
c) Enter the Printer Name or IP Address of the printer.
d) Enter a name for the print queue in the Port Name box (or accept the default).
e) Click on the [Next] button.
f) Ensure 9100 appears as the Port Number and click on the [OK] button.
g) Click on the [Finish] button.
Windows 2000/2003
a) Select TCP/IP Printer from the Device Type drop down menu.
b) Enter the Printer Name or IP Address of the printer.
c) Enter a name for the print queue in the Port Name box (or accept the default)
and click on the [OK] button.
d) Click on the [Next] button.
e) Uncheck the box [Query].
f) Click on [Settings].
g) Click on [Raw].
h) Ensure 9100 appears as the Port Number and click on the [OK] button.
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4 Print Drivers
i) Click on the [Next] button.
j) Click on the [Finish] button.
9.
You will return to the Add Printer Wizard window and be prompted for a Printer
Driver.
10. Load the Print and Fax Drivers CD into the CD drive. If the CD autoruns, click [Exit].
11. Click on the [Have Disk] button.
12. Click on the [Browse] button.
13. Locate the Drivers folder on the CD and click on the required driver from the list.
14. Click on the [Open] button.
15. Click on the [OK] button.
16. Select the model of your machine from the list.
17. Click on the [Next] button.
18. Enter Printer Name (or accept the default name).
19. Click on the [Next] button.
20. If you want this to be your default printer, click on [Yes].
21. Click on the [Next] button.
22. The Printer Sharing Screen appears.
If you will be sharing this printer with other clients, then:
a) Select:
•
•
[Share As:] - Windows 2000.
[Share Name] - Windows XP/2003.
b) Enter a Share Name.
c) Click on the [Next] button.
23. Enter the [Location] (Add a Comment if necessary.)
24. Click on the [Next] button.
25. Click on [Yes] to print a test page. Close the Test Page window if necessary.
26. Click on the [Next] button.
27. Click on the [Finish] button. The printer driver will install.
28. Verify that the test page is printed at the machine.
AppleTalk Printing
The Internet Services AppleTalk® page allows you to configure the machine to support
AppleTalk®.
Information Checklist
1.
2.
The AppleTalk settings must be correctly configured on the machine.
Locate the CentreWare Print and Fax Drivers CD delivered with your machine.
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WindowsPrinting
Configure AppleTalk
1.
At your workstation, open the Web browser and enter the TCP/IP address of the
machine in the Address bar.
2.
3.
4.
5.
6.
7.
8.
9.
Press [Enter].
Click on the [Properties] tab.
Click on the [Connectivity] link.
Click on the [Protocols] link.
Select [AppleTalk] in the directory tree.
Click the [Enabled] checkbox to enable the Protocol.
Type a name for the machine in [Printer Name].
Select the required [Zone].
10. Click [Apply] to accept the changes.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
11. The settings are not applied until you reboot the machine. Click the [Status] tab.
12. Click the [Reboot Machine] button and click [OK] to reboot the machine. The
network controller takes approximately 5 minutes to reboot and network connectivity
will be unavailable during this time.
Install the Printer Driver
1.
Follow the steps below that are specific to your operating system:
Windows XP
a) Click on [Start].
b) Click on [Network Connections].
Windows 2000/2003
From the Desktop:
a) Right-click on the [My Network Places] icon.
b) Click on [Properties].
Win NT
From the Desktop:
a) Right-click on the [Network Neighbourhood] icon
2.
Right-click on the network connection you want to configure AppleTalk on, and then
click on [Properties].
3.
4.
The [Connection Properties] dialog box opens.
On the [General] tab, if the AppleTalk Protocol is in the list of installed protocols,
make sure that it is selected. If the AppleTalk protocol is not listed, install it using the
documentation provided by Microsoft, then return to this page.
5.
Follow the steps below that are specific to your operating system:
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4 Print Drivers
Windows XP
a) Click on [Start].
b) Click on [Network Connections]
c) Click on [Add Printer].
Windows 2000/2003
a) Click on [Start], ([Settings]).
b) Click on [Printers].
c) Double-click on [Add Printer].
Windows NT
a) Click on [Start], [Settings] then [Printers].
b) Double-click on the Add Printer icon to start the Add Printer Wizard.
c) Click on [My Computer].
d) Click on the [Next] button.
e) Click on [Add Port].
f) Click on [AppleTalk Printing Devices].
g) Click on [New Port].
h) Continue to step 28.
6.
7.
The Add Printer Wizard opens. Click on the [Next] button.
Click the appropriate option:
•
•
For Windows 2000, click on [Local Printer].
For Windows XP/2003, click on [Local Printer attached to this computer].
If already selected, click on [Automatically detect and install my Plug and Play] to
deselect it.
8.
9.
Click on the [Next] button.
Click on [Create a New Port].
10. Click on [AppleTalk Printing Devices].
11. Click on the [Next] button.
12. In the [Available AppleTalk Printing Devices] box, click on the printer you want to
connect to. It may be necessary to double-click on the required Zone to locate the
printer. Click on the [OK] button.
NOTE: You may be asked whether you want to capture the AppleTalk print machine.
If you are prompted to do this and you are unsure how to respond, click on [Help] and
read the help file for an explanation.
IMPORTANT: Capturing the printer may prevent other computers from printing to
this printer. For more information refer to Microsoft.
13. Click on [Have Disk]. Load the CentreWare Print and Fax Drivers CD into your CD
drive.
14. Click on [Browse] and locate the CD drive.
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WindowsPrinting
15. Locate the folder containing the printer drivers on the CD and select the required
Windows printer driver.
16. Click on [Open] (and [Open] again, if necessary).
17. Click on the [OK] button.
18. Select your Printer Model from the list and click on the [Next] button.
19. Enter Printer Name (or accept the default name).
20. Click on the [Next] button.
21. If you want this to be your default printer, click on [Yes].
22. Click on the [Next] button.
23. The [Printer Sharing] screen appears.
If you will be sharing this printer with other clients, then:
a) Select:
•
•
[Share As:] - Windows 2000.
[Share Name] - Windows XP/2003.
b) Enter a Share Name.
c) Click on the [Next] button.
24. Enter the Location (Add a Comment if necessary).
25. Click on the [Next] button.
26. Click on [Yes] to print a test page. Close the [Test Page] window if necessary.
27. Click on the [Next] button.
28. Click on the [Finish] button. The printer driver will install.
29. Verify that the test page is printed at the machine.
USB Printing (Windows XP/2000/2003)
Information Checklist
Before starting the Installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
2.
3.
A standard USB peripheral cable.
A Workstation or laptop that supports USB connectivity.
A print driver has been installed and is correct for your Xerox WorkCentre 4260 printer
model.
Procedure
1.
2.
Connect the USB cable to the machine and the other end to your Workstation or
laptop.
Windows will automatically detect the new hardware and install the appropriate
driver.
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4 Print Drivers
3.
4.
5.
6.
7.
8.
9.
Click on [Next].
Ensure that the radio button is selected next to [Search for suitable driver].
Click on the [Next] button.
Tick the checkbox next to [Specify a Location].
Click on the [Next] button.
Click on [Browse] to browse for the location of the printer drivers.
Insert the CentreWare Print and Fax Drivers CD into your CD drive.
10. Select the required USB printer driver.
11. Select the correct printer model from the list.
12. Click on the [Next] button. The printer driver will install.
13. Click on the [Finish] button.
Configure your Print Driver
Information Checklist
Before starting the Installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
The WorkCentre 4260 printer driver should be installed on your Windows operating
system.
Procedure
1.
2.
3.
4.
At your workstation, open your Printers folder.
Right-click on the printer.
Click on [Properties].
Click on [Configuration].
Bi-Directional Setup
1.
The driver can be set to automatically obtain information on the installed hardware
options and status of the device.
2.
3.
Click on [Bi-Directional Setup].
Click on [Automatic] to have the driver automatically configure the IP address of the
device or click on [Manual] and enter the IP address or host name of the device.
4.
5.
If you want to change the default SNMP settings, click on [SNMP Community
Name] and enter the required information.
Click on the [OK] button.
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WindowsPrinting
Installable Options
1.
2.
If Bi-directional Setup is enabled, the driver will update with the options installed on
the device.
If Bi-directional setup is not enabled, select the options that are installed on your
device.
NOTE: LAN Fax requires the Embedded Fax feature to be installed.
NOTE: Job Storage requires the Save Job for Reprint feature to be enabled.
Click on the [OK] button.
3.
Accounting
If you have an Accounting feature such as Xerox Standard Accounting or Network
Accounting installed, you can enable Accounting in the driver. For further information, see
Chapter 12, Network Accounting on page 111.
1.
Click on the [OK] button to close your print driver Properties.
Printing Preferences
Printing Preferences contains all the driver features and allows you to set default settings for
the driver.
1.
Within your Printers folder, right-click on the WorkCentre 4260 print driver and select
[Printing Preferences].
NOTE: Click on the [Help] button in the driver to view information about each
feature.
Paper/Output
2.
3.
Click on the [Paper/Output] tab.
Click on [Job Type].
Job Type allows you to send the following types of print jobs to the device:
•
•
•
•
•
Secure Print.
Sample Set.
Delay Print.
Saved Job.
Fax Job.
4.
5.
Click on the [Paper] menu. The Paper menu allows you to select the specific paper
that you want to print on.
Click on [Advanced Paper Selection]. Advanced Paper Selection allows you to input
custom measurements for non-standard paper sizes, and also scale your document.
6.
7.
8.
Click on the [Original Document Size] menu.
Click on [New]. The [New Custom Size] box opens.
To create a custom size page:
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4 Print Drivers
a) Enter a name in the [Name] box.
b) Enter the Height and Width of your custom paper.
c) Click on the [OK] button.
9.
To scale your image to the size of the paper, click on your required option in the
[Scale Options] menu.
10. Click on the [OK] button to save your settings.
NOTE: Any options selected in Printing Preferences will become the default settings
for your driver.
Saved Settings
1.
2.
3.
Ensure that you are on the [Paper/Output] tab.
Click on the [Saved Settings] menu.
To save your driver settings, click on the [Save] button and enter a name to describe
the settings.
4.
5.
Click on the [OK] button.
The settings can be selected from the [Saved Settings] menu.
Special Pages
Special Pages allows you to add, modify or delete cover pages inserts or exception pages.
1.
2.
3.
Click on the [Special Pages] tab.
Click on [Add Covers].
To add a cover, select your option from the [Cover Options] menu. For example, you
could select [Front Only] to print the first page of your document on Letterhead
paper. The rest of the document will print on plain paper.
4.
Select the required paper type for your cover from the [Front Cover Paper] and/or
[Back Cover Paper] menus as necessary.
5.
6.
Click on the [OK] button.
Click on [Add Inserts].
Add Inserts allows you to insert paper into your print job. Click on [Help] for further
information.
7.
8.
Click on the [OK] button.
Click on [Add Exceptions].
Add Exceptions allows you to specify characteristics of pages in your print job that are
different from the majority of your job. Click on the [Help] button for further
information.
9.
Click on the [OK] button.
Layout/Watermark
The Layout/Watermark tab allows you to print your document as multiple images on a page
or as a booklet. You can also create and print watermarks on your documents.
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Configure the Windows Printer Driver
Image Options
The Image Options tab allows you to change the brightness and resolution of your printed
documents and adjust the printed margin.
Advanced
The Advanced tab contains settings specific to the driver, such as Postscript options and
Font selections. You can also select to enable or disable the Banner Sheet.
1.
Click on the [OK] button to close the driver.
Configure the Windows Printer Driver
Bi-Directional Communication
1.
Follow the steps below that are specific to your operating system:
Windows Vista
a) Right-click on the printer in the Printers list and select [Properties].
Windows 2000/2003
a) From the [Start] menu, click on [Settings] then [Printers].
b) Right-click on the printer icon and select [Properties].
Windows XP
a) From the [Start] menu, click on [Printers and Faxes].
NOTE: If you cannot see [Printers and Faxes] in the [Start] menu, then click
on [Start], followed by [Control Panel].
b) Right-click on the printer icon and select [Properties].
Click on the [Configuration] tab.
2.
3.
4.
Click on [Bi-Directional Setup].
Bi-directional communication automatically updates the printer driver with the
printer's installed options. The driver’s Printing Preferences will report information
about the printer's operational status, active jobs, completed jobs and paper status.
5.
Click on [Automatic] to have the driver automatically configure the IP Address of the
machine or click on [Manual] and enter the IP Address or Host Name of the machine.
SNMP Settings
1.
If you want to change the default SNMP settings, click on [SNMP Community
Name] and enter the required information.
2.
3.
4.
Click on the [OK] button.
Follow the steps below that are specific to your operating system:
Windows XP/2000/2003
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4 Print Drivers
a) Click on the [General] tab.
b) Click on [Print Test Page].
c) Click on the [OK] button to close the [Test Page] window.
d) Click on [Printing Preferences].
e) Ensure that the [Paper/Output] tab is selected and click on [More Status] at the
bottom of the window. Current information about the printer is available. Click on
[Close] to close the window.
f) Change any default printer settings, as required.
g) Click on the [OK] button.
h) Verify that the test page is printed at the machine.
Windows Vista
a) Click on [Installable Options].
b) If Bi-Directional setup has not been enabled, then select the options that are
installed on the machine.
c) Click on the [OK] button.
d) Click on [Printing Preferences].
e) Change any default printer settings, as required.
f) Click on the [OK] button.
g) Verify that the test page is printed at the machine.
Manual Print Driver Configuration
To configure the printer driver without using Bi-Directional communication:
1.
Follow the steps below that are specific to your operating system:
Windows Vista
a) Right-click on the printer in the Printers list and select [Properties].
Windows 2000/2003
a) From the [Start] menu, click on [Settings] then [Printers].
b) Right-click on the printer icon and select [Properties].
Windows XP
a) From the [Start] menu, click on [Printers and Faxes].
NOTE: If you cannot see [Printers and Faxes] in the [Start] menu, then click on
[Start], followed by [Control Panel].
b) Right-click on the printer icon and select [Properties].
Click on the [Configuration] tab.
2.
3.
4.
Click on [Installable Options].
Select the options that are installed on the machine.
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AppleMac
5.
6.
7.
8.
9.
Click on the [OK] button.
Click on the [General] tab.
Click on [Print Test Page].
Click on the [OK] button to close the [Test Page] window.
Click on [Printing Preferences].
10. Change any default printer settings, as required.
11. Verify that the test page is printed at the machine.
Apple Mac
TCP/IP Printing (OSX and OS9)
Information Checklist
1.
2.
The TCP/IP settings must be correctly configured on the machine.
Locate the CentreWare Print and Fax Drivers CD delivered with your machine.
Install the Print Driver
1.
2.
3.
4.
5.
6.
7.
8.
9.
Load the CentreWare Print and Fax Drivers CD into your CD drive.
Open the CD and select the required language, if necessary.
Double-click on the [Drivers] folder.
Double-click on the [Mac] folder.
Double-click on the folder containing the drivers for your Mac OS version.
Double-click on the [machine model.dmg] file.
Double-click to open the [machine model.pkg] file.
The [Welcome to the Installer] dialog box appears.
Click on [Continue].
10. Click on [Continue] and then [Agree] to accept the License Agreement.
11. Select the Volume (if necessary) where you want to install the printer. Click on
[Continue].
12. Click on the [Install] button.
13. Click on the [Close] button.
14. Click on the [Printer Setup Utility] on the Dock.
15. Double-click on the Hard Drive icon on the Desktop.
16. Double-click to open [Applications].
17. Double-click to open [Utilities].
18. Double-click to open [Printer Setup Utility].
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4 Print Drivers
19. To add a new print, click on:
•
[Add].
or
•
[Printers] menu then [Add Printer].
20. Click on [IP Printing] from the top menu.
21. Click on [Internet Protocol Printing] or [LPD/LPR Printing] from the next menu.
22. Enter the IP Address of the printer.
23. Enter the Print Queue Name. (You may leave this blank).
24. Click on [Xerox] from the Printer Model list.
25. Select your Printer Model from the list.
26. Click on [Add]. The machine will appear in the Printer List.
27. Select the Printer and click on [Show Info].
28. Click on [Installable Options].
29. Select the options as installed on your machine.
NOTE: If you want to use the Save Job for Reprint feature, then make sure that Job
Storage is set to [Installed].
30. Click on [Apply Changes].
31. Close the [Printer Info] box.
32. Print a document to verify that the printer is installed correctly.
AppleTalk Printing (OS9)
Information Checklist
1.
2.
The AppleTalk settings must be correctly configured on the machine.
Locate the CentreWare Print and Fax Drivers CD delivered with your machine.
Install Printer Driver
3.
4.
5.
6.
Load the CentreWare Print and Fax Drivers CD into your CD drive.
Open the CD and locate the Drivers folder.
Locate the [Mac] folder containing the installer file.
Open the [Mac OS9] folder and double-click on the installer file to install the printer
driver on your Mac.
7.
8.
9.
Click on [Continue].
Click on [Agree] to accept the License Agreement.
Click on [Install].
10. Your Mac may need to be restarted. Click on [Yes] to continue.
11. The driver will install. Click on [Restart].
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AppleMac
12. Once the Mac has restarted, click on the [Apple] icon, then [Chooser].
13. Select the printer icon and then click on the [Printer Name] which corresponds to the
name given to the machine in AppleTalk Settings - Name.
14. Click on [Create].
15. Click on the [Printer Description] which matches your machine model.
16. Click on [Select].
17. Click on [Setup].
18. Click on [Configure].
19. Select the installed options which correspond to your machine configuration.
20. Click on the [OK] button.
21. Click on the [OK] button and close the [Chooser].
22. Print a document from an application to verify that the printer is installed correctly.
Configure your Apple Mac Print Driver
Information Checklist
Before starting the Installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
The WorkCentre 4260 printer driver should be installed on your Macintosh operating
system.
Procedure
Configuration
1.
2.
3.
4.
5.
6.
7.
8.
Click on [Printer Setup Utility] on the Dock and go to step 6, or:
Double-click on the hard drive icon on the desktop.
Double-click on [Applications].
Double-click on [Utilities].
Double-click on [Printer Setup Utility].
Select the printer and click on [Show Info].
Click on [Installable Options].
Select the options as installed on your device.
NOTE: If you want to use the Save Job for Reprint feature, ensure Job Storage is set
to [Installed].
9.
Click on the [Apply Changes] button.
10. Click on the [Close] button.
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4 Print Drivers
Printing Preferences
1.
Printing Preferences contains all the driver features, and enables you to set default
settings for the driver. You may save multiple sets of settings, and select the
appropriate "Preset" at the time of printing.
2.
3.
Open a document and select [File], then [Print]. Select the printer, then select the
Preset you want to modify, or select [Standard].
Options are available under the following dialogs:
•
•
•
•
•
Copies & Pages - Specify which pages to print, and how many copies.
Layout - Specify sides to print, page borders, pages per sheet (N-up).
Output Options - Save as PDF or PostScript file.
Scheduler - Print now, hold, or specify a time to print.
Paper Handling - Print all pages, only odd pages, or only even pages. Reverse the
page order.
•
•
•
•
•
Color Sync - Specify colour conversion and quartz filters.
Cover Page - Printed before or after the job, or no Cover Page.
Error Handling - Standard or detailed report.
Paper Feed - Specify which trays are used for which pages.
Accounting - If you have an Accounting feature such as Xerox Standard
Accounting or Network Accounting installed, you can enable Accounting in the
driver. For further information refer to the relevant Accounting feature in the
System Administration CD1.
•
Xerox Features - Job type (e.g. saved job or fax), 2 sided, output destination.
4.
A summary of settings is shown under Summary. When you have set the options you
require, select [File] and [Save As], and enter a name for the Preset.
5.
6.
You may save multiple Presets with differing combinations of settings.
For detailed information on the printer driver options please refer to the CentreWare
Printer Drivers Guide for Macintosh located on the CentreWare Print and Fax Drivers
CD delivered with your device.
UNIX
Unix printer drivers are located on the CentreWare Print and Fax Drivers CD delivered with
your device. Refer to the documentation contained on the CD for further instructions.
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Print Driver Options: Enable/Disable the Banner Sheet
Print Driver Options: Enable/Disable the Banner Sheet
From the Print Driver
1.
From the [Start] menu, for:
•
•
Windows 2000/2003 - click on [Settings] then [Printers].
Windows XP - click on [Printers and Faxes].
If you cannot see this option in the [Start] menu, then click on [Start], followed
by [Control Panel] first.
•
Windows Vista - click on [Control Panel] then [Printers].
2.
3.
4.
5.
6.
Right-click on the required printer icon.
Click on the [Printing Preferences] button.
Click on the [Advanced] tab.
Click on [+] symbol next to the [Paper/Output] category to view the options.
Next to the Banner Sheet option, use the drop-down arrow to select [Enabled] or
[Disabled].
7.
Click on [Apply].
From the Machine
1.
2.
3.
4.
5.
6.
7.
8.
9.
Press the <Log In/Out> button on the machine to enter the Tools Pathway.
Enter the Administrator’s Password. The default is 1111.
Touch [Enter].
Press the <Machine Status> button.
Touch [Tools].
Touch [User Interface].
Touch [Job Sheets].
Touch [Banner Sheets].
Touch [Enabled] or [Disabled].
10. Touch [Save].
11. Press the <Log In/Out> button.
12. Touch [Confirm] to exit the Tools Pathway.
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5 Network Scanning
This chapter explains how to install and setup the Network Scanning service.
Network Scanning enables Users to convert their hard copy documents to electronic files
and retrieve them from a Server or Workstation on the network.
For information on how to use the Network Scanning features, refer to the User Guide
delivered with your machine.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10. Further Information on page 71
Overview
The User scans a document at the machine and it is stored on a File Server or Workstation
on the network, called the Scan Repository. The User can manually retrieve their image
from the Scan Repository or an application can be used to retrieve the scanned documents
automatically. The instructions on the following pages describe how to setup Network
Scanning via Internet Services.
Information Checklist
Before starting the Installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
2.
Ensure that the machine is fully functioning on the network.
TCP/IP and HTTP protocols must be enabled on the machine so that the machine’s
web browser can be accessed.
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5 Network Scanning
Enable the Feature from the Machine
1.
2.
3.
4.
5.
6.
7.
8.
9.
Press the <Log In/Out> button on the machine to enter the Tools Pathway.
Enter the Administrator’s Password. The default is 1111.
Touch [Enter].
Press the <Machine Status> button.
Touch [Tools].
Touch [User Interface].
Touch [Service Enablements].
Touch [Network Scanning].
Touch [Enable].
10. Press the <Log In/Out> button.
11. Touch [Confirm] to exit the Tools Pathway.
Configure a Repository
Network Scanning with the machine is accomplished through the use of a Network Scanning
repository. The repository is a folder on a Server or Workstation, which the machine can
access. When a User scans a document, the machine puts the image into the repository. To
configure Network Scanning you must tell the machine the path to the repository.
The machine can use 4 different ways to transfer a scanned image to the repository:
1.
2.
3.
4.
FTP (File Transfer Protocol) - see File Transfer Protocol (FTP) on page 60.
This is used to scan to a computer that is configured with FTP services.
SMB (Server Message Block) - see Server Message Block (SMB) on page 62.
This is used to scan to a computer that supports the SMB protocol.
HTTP (Hyper Text Transport Protocol) - see HTTP/HTTPS on page 63.
This is used to scan to a Web Server.
HTTPS (Hyper Text Transport Protocol over Secure Socket Layer) - see
HTTP/HTTPS on page 63.
This is used to scan to a Secure Web Server.
File Transfer Protocol (FTP)
Information Checklist
1.
Ensure that File Transfer Protocol (FTP) services are running on the Server or
Workstation where images scanned by the machine will be stored.
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Configure a Repository
Write down the IP Address or Host Name.
2.
3.
Create a folder within the FTP root. This is the Scan Repository.
Write down the Directory Path Structure.
Create a User account and password which has read and write access to the folder
within the FTP root.
Write down the User Account and Password details.
4.
Test the FTP connection by logging into the Scan Repository directory from a PC
with the User account and password:
a) Create a new folder within the directory
b) Delete the folder.
Procedure
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
7.
Press [Enter].
Click on the [Properties] tab.
Click on the [Services] link.
Click on the [Network Scanning] link.
Click on the [File Repository Setup] link.
Click on the [Add] button in the [Default File Destination] area.
NOTE: If the Default File Destination has previously been configured, click on [Edit].
8.
9.
Optional Step:
Enter a name to describe the Filing Destination in the [Friendly Name] entry box.
Select [FTP] from the [Protocol] drop-down menu.
10. Click on either [IP Address] or [Host Name], enter the IP Address or Host Name of
the FTP location.
11. Enter the FTP Port Number. (Default is 21).
NOTE: It is recommended that the default port setting is used.
12. Enter the Path to the location of the Scan folder in [Document Path].
Enter the full path to the directory, starting at the root of FTP services.
For example: /(directory name)/(directory name).
13. Enter the User Account and Password in the [Login Name] and [Password] entry
boxes.
NOTE: The supplied Username must have permission to access the Scan folder.
14. Enter the Password again in the [Retype password] entry box.
15. Select the [Select to save new password] checkbox.
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5 Network Scanning
16. Click on the [Apply] button to accept the changes.
17. Continue to Optional Step: Configure General Settings – page 67.
Server Message Block (SMB)
Information Checklist
Before starting the Installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
2.
3.
Create a shared folder to be used as a Network Scanning location (Repository) for
scanned documents.
Write down the Share Name of the folder and the Computer Name.
Create a User account and password for the machine with full access rights to the
scan directory.
Write down the User Account and Password details.
Test your settings by logging in to the scan directory from a PC with the User
account and password:
a) Create a new folder within the directory.
b) Delete the folder.
NOTE: If you cannot do the steps above, check the access rights for the User account.
Procedure
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
7.
Press [Enter].
Click on the [Properties] tab.
Click on the [Services] link.
Click on the [Network Scanning] link.
Click on the [File Repository Setup] link.
Click on the [Add] button in the [Default File Destination] area.
NOTE: If the Default File Destination has previously been configured, click on [Edit].
8.
9.
Optional Step: Enter a name to describe the Filing Destination in the [Friendly
Name] entry box.
Select [SMB] from the [Protocol] drop-down menu.
10. Click on [IP Address] or [Host Name], enter either the IP Address or Host Name of
the computer where the Scan Filing Repository (SMB Server / Workstation) is located.
11. Enter the Port Number, if required (Default is 139).
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Configure a Repository
NOTE: It is recommended that the default port setting is used.
12. Enter the name of the [Share].
13. Enter the path from the Share to your specific folder in the [Document Path] entry
box.
For example, if the path is sharename/wc/scans, enter /wc/scans in the [Document
Path] entry box.
14. Enter the Login Name and Password in the [Login Name] and [Password] boxes.
NOTE: The supplied Username must have permission to access the Scan folder.
15. Enter the Password again in the [Retype password] entry box.
16. Select the [Select to save new password] checkbox.
17. Click on the [Apply] button to accept the changes.
18. Continue to Optional Step: Configure General Settings – page 67.
HTTP/HTTPS
Information Checklist
Before starting the Installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
Ensure that web services and a web service (such as Apache) are running on the
server:
a) The machine will send POST requests and scanned data to the Server for
processing by a CGI script.
NOTE: HTTP and HTTPS protocol both require server-side scripts to allow files to be
transferred to your HTTP server from your machine.
CGI (Common Gateway Interface) script. A program that is run on a web server, in
response to input from a browser. The CGI script is the link between the server and a
program running on the system, i.e a database.
b) Write down the IP Address or Host Name of the Server.
2.
Download a sample script:
a) At your Workstation, open the web browser, enter the TCP/IP Address of the
machine in the Address bar.
b) Press [Enter].
c) Click on the [Properties] tab.
d) Click on the [Services] link.
e) Click on the [Network Scanning] link.
f) Click on the [File Repository Setup] link.
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g) Click on the [Add] button in the [Default File Destination] area.
NOTE: If the Default File Destination has previously been configured, click on
[Edit].
h) Select [HTTP] or [HTTPS] from the [Protocol] drop-down menu.
i) Click on the [Get Example Scripts] link under Script Path and Filename: to
download an example script in PHP, ASP or Perl language:
j) Select an appropriate Script Language file which is supported by your HTTP Scan
Repository server.
k) Right click on the required script and select [Save Target As...] to save the file to
your HTTP Scan Repository server.
l) Save the [.zip] or [.gz] file to a location on the desktop and extract it.
m) Extract the downloaded file to the root of the [Web Services] home directory.
Write down the path and filename as you will need it later.
3.
Create a login account for the Xerox machine on the Web Server:
a) Create a home directory for the machine
b) Add a [bin] directory to the home directory
c) Place an executable script in the [bin] directory.
d) Write down the complete path to the executable script.
When a document is scanned, the machine logs in using the account, sends a POST
request along with the scanned file, and then logs out.
The script handles the renaming details of the file transfer.
4.
5.
Create a directory on the Web Server to be used as a Network Scanning location
(repository):
a) Set the appropriate read/write and directory browsing permissions
b) Write down the Directory path.
Test the connection:
a) Log in to the machine's directory on the Web Server.
b) Send a POST request and file to the Web Server.
c) Check to see if the file was received at the repository.
6.
The script can be defined with script_name.extension or by
path/script_name.extension.
Procedure
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
Press [Enter].
Click on the [Properties] tab.
Click on the [Services] link.
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File Destinations Setup
5.
6.
7.
Click on the [Network Scanning] link.
Click on the [File Repository Setup] link.
Click on the [Add] button in the [Default File Destination] area.
NOTE: If the Default File Destination has previously been configured, click on [Edit].
8.
9.
Optional Step:
Enter a name to describe the File Destination in the [Friendly Name] entry box.
Select [HTTP] or [HTTPS] from the [Protocol] drop-down menu.
10. Click on [IP Address] or [Host Name] and enter either the IP Address or the Host
Name of the Web Server.
NOTE: The default Port Number is 80 for HTTP and 443 for HTTPS.
11. In the [Script path and filename] entry box, enter the path to the script, starting at
the root.
12. Enter the path to your specific folder in the [Document Path] entry box.
For example, enter /wc/scans in the [Document Path] entry box.
13. Enter the User Account and Password in the [Login Name] and [Password] boxes
NOTE: The supplied Username must have permission to access the Scan folder.
14. Enter the Password again in the [Retype password] entry box.
15. Select the [Select to save new password] checkbox.
16. Click on the [Apply] button to accept the changes.
17. Continue to Optional Step: Configure General Settings on page 67.
File Destinations Setup
You can setup one Default filing destination and up to 3 possible Alternate filing
destinations in the [File Repository Setup] screen:
•
This feature can be used to add alternate Network Scanning locations, which can then
be selected when a template is created from the machine’s web pages.
•
If you have only setup 1 filing destination, go to the next section.
To Add a File Destination:
1) Click on the [File Repository Setup] link.
2) Click on the [Add] button within the [Alternate File Destinations] section.
3) Optional Step:
Enter a name to describe the Filing Destination in the [Friendly Name] entry
box.
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5 Network Scanning
4) Click on the [Protocol] that the Server will use for storing scanned images from
the machine.
5) Enter the Server Location details where scanned images from the machine will
be stored.
6) Click on the [Apply] button to accept the changes.
The alternate Network Scanning destination will now appear in the [Alternate
File Destinations] list. When you create a new template or edit the default
template, you will have the option to add the new destination just created.
Once you have setup a new destination, you can add it to your Default Template by clicking
[Add] in the [File] section.
Configure Custom Filenaming
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
7.
Press [Enter].
Click on the [Properties] tab.
Click on the [Services] link.
Click on the [Network Scanning] link.
Click on the [Custom Filenaming] link.
To allow users to modify the file name at the machine, select the [Allow users to
change the file name] checkbox.
Auto
Using this option, you can create a standard name for network scanning jobs. This data
becomes the default document name for the Default Template and any new templates
created via CentreWare Internet Services.
If the [Name] field is empty, then the value set in the Default Template will be used as the
default document name.
Advanced
Using this option, you can enter more specific data formats and types, such as:
•
•
•
•
•
Date
Day of Month
Month
Year
Time (24 hour)
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Optional Step: Configure General Settings
•
•
•
•
•
•
Hour
Minute
Second
Device Serial Number
User ID
Job ID
The conditions for the [Auto] option also apply to this option.
Custom Naming
Using this option, you can select standard data formats, such as:
•
•
•
•
Date
Time
Job ID
User ID
Alternatively, you can create your own custom text.
The data formats and text you wish to display will appear in the [Position] list, where the
values become the default document name for the Default Template and any new
templates created via CentreWare Internet Services.
If the [Position] list is empty, the value set in the Default Template will be used as the
default document name.
Optional Step: Configure General Settings
1.
At your Workstation, open the web browser, enter the IP Address of the machine in
the Address bar.
2.
3.
4.
5.
6.
Press [Enter].
Click on the [Properties] tab.
Click on the [Services] link.
Click on the [Network Scanning] link.
Click on the [General] link.
Confirmation Sheet
NOTE: The Confirmation Sheet specifies the success or failure of the Network
Scanning job.
7.
Select one of the following options from the [Confirmation Sheet] drop-down menu:
a) On - Prints a Confirmation Sheet after every Network Scanning job
b) Errors only - Prints a Confirmation Sheet only when the job is unsuccessful.
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5 Network Scanning
c) Off - Turns off the Confirmation Sheet printing function.
Distribution Templates
8.
Users can create Scan Templates with specific Network Scanning settings and
destinations.
If you want the machine to automatically update templates stored in the Template
Pool (a repository on the network), then enter the required time for the update in the
[Refresh Start Time] area.
9.
To update the Template Pool List manually, click on the [Refresh Template List Now]
button.
NOTE: The Refresh Template List capability only applies to templates stored in a
Template Pool. Templates stored on the device are updated automatically.
Job Log
10. Click on the [Username] and [Domain] / [Tree] / [Realm] boxes if you want these to
appear in the Job Log when Users log in to the machine when Network
Authentication is enabled.
11. Click on [Apply].
Optional Step: Configure the Default Template
The Default Template is created when you install Network Scanning. The Default Template
consists of scan settings and at least one filing location. Once the Default Template has
been configured all subsequent templates that are created using Internet Services will
inherit the settings. If required the User can change the settings within any new templates
created. Before the Default Template can be used, at least one filing location must be setup.
The Default Template cannot be deleted.
Setting up the Default Template
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar
2.
3.
4.
5.
6.
Press [Enter].
Click on the [Properties] tab.
Click on the [Services] link.
Click on the [Network Scanning] link.
Click on the [Default Template] link.
Destination Services
7. If you have the Server Fax feature installed, then you will see 2 options:
•
•
File
Fax
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Optional Step: Configure the Default Template
8.
Ensure that [File] is selected. Fax is reviewed later in this section.
Fax Destinations
If Server Fax is installed on your machine, you will be able to scan a document and
NOTE: A Server Fax Repository must be setup prior to completing these steps. See Chapter
9, Configure a Server Fax Repository on page 94.
1.
2.
3.
Click on the [Fax] checkbox.
Click on the [Add] button in the Fax Destinations area to add a new fax destination.
Enter the required fax number in the [Add Fax Number] box within the Fax
Recipients area.
4.
5.
Click on the [Add] button.
NOTE: You can continue adding new fax numbers to build a Fax Distribution List.
Click on [Delayed Send] in the Delivery area if you want to send the fax at a specific
time.
6.
7.
Enter the time that you want the fax to be sent in the Time area.
Click on the [Apply] button to accept the changes.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
Document Management Fields (Optional)
This area enables you to add document management fields to the Default Template. This
information is filed with your scanned documents in the Job Log. Third party applications
can be used to search, file and distribute jobs based on their Job Log information.
1.
2.
Click on the [Add] button to add a new field.
Enter the information that you want to appear in the Document Management
Fields:
a) Field Name (Required)
The field name is not shown at the machine, but is used by third-party software
to access the Document Management information.
You must enter a name for the field name.
Enter a field name up to 128 characters in length.
b) User Editable
Document Management Fields can be setup so that the User may edit the value
for the field at the machine.
Choose one of the following:
•
•
[Editable] if the User is allowed to modify the field value.
[Not Editable] to hide the Document Management Field. The Default
Value will be used instead.
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•
•
Field Label (Required)
The field label is only required if the Editable option is selected.
Enter text to describe the name of the field.
The name should identify the purpose of this field to the User, for example:
Enter Invoice Number.
Default Value
The default value is the information that is specified for the field if the User
selected the [Not Editable].
NOTE: This value must be specified if the [Not Editable] option is selected.
In the example above, where the Field Label is set to “Enter Invoice
Number”, the default value might be set to “000000”.
Users can update this information at the machine when they scan their
documents.
The default value may be left blank.
If you selected the Require User Input option, you must leave the default
value blank.
c) Require User Input
Select [Editable] in the Field Name area to see the [Require User Input]
checkbox.
Click on the [Require User Input] checkbox if you require the User to enter
information for this field when they scan their documents.
•
Mask User Input (****)
If you do not want information typed by the User to display at the machine,
then click on this option.
•
Record User Input to Job Log
IMPORTANT: You should consider any data security issues before you
check this box.
If you select this option, then the information that the User has entered at
the machine that is masked will be written to the Job Log.
•
Validation
NOTE: This checkbox is only visible if there is a Validation Server configured
for the machine.
It is possible to enter the address of a server that will validate the metadata
information that has been entered by the user before the machine scans
their document. If you want the machine to verify the data, select the
[Validate Data Before Scanning] checkbox. See Validation Servers on
page 71 for more information.
3.
Click on the [Apply] button to accept the changes.
Scan Options
You can configure a variety of settings for your scanned images, including:
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Optional Step: Create a New Template
•
•
•
Image Settings.
Confirmation Report.
Job Log.
To change the settings:
1.
2.
3.
Click on [Edit].
Select the required settings.
Click on the [Apply] button to accept the changes.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
Optional Step: Create a New Template
IMPORTANT: The Default File Repository must be configured before templates can be
created. See File Destinations Setup on page 65.
1.
2.
Within CentreWare Internet Services, click on the [Scan] tab.
Enter a Template Name in the New Distribution Template: General Information
area.
3.
Enter a Description and Owner if required.
NOTE: Spaces are not allowed.
4.
5.
Click on the [Add] button to create the new template.
The template will appear in the Templates list on the left-hand side.
For further information refer to Optional Step: Configure the Default Template –
page 68.
Further Information
Validation Servers
The Validation Servers link within Internet Services enables you to configure a Validation
Server that will verify metadata.
NOTE: Metadata is additional information that can be entered when a User scans their
documents at the machine, for example Invoice number or Client name. The Administrator
creates metadata entries when they configure Document Management Fields within a
Network Scanning template.
The Validation Server feature provides a way to reduce inconsistencies or inaccuracies in the
data entered by a User.
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5 Network Scanning
When the User enters metadata and presses the <Start> button, the machine will send the
metadata to the Validation Server. The Validation Server checks the data against the
criteria that have been set up on the Validation Server. The Validation Server either accepts
the data as valid, or returns an error message which is displayed on the machine.
If the Validation Server returns a successful validation response, then the job will proceed. If
the metadata in the template or the metadata entered at the local UI is invalid, then the
job will be cancelled and will not be transferred to the network.
Information Checklist
Before starting the Installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
Ensure that the Machine is fully functioning on the network using TCP/IP and
HTTP.
2.
3.
4.
Ensure that the Validation Server or Application is installed on your network.
Ensure that Network Scanning is configured on your machine.
To communicate with the Validation Server via HTTPS, SSL must be enabled on the
machine.
Procedure
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
7.
8.
9.
Press [Enter].
Click on the [Properties] tab.
Click on the [Services] button.
Click on the [Network Scanning] link.
Click on the [Validation Servers] link.
Click on the [Add] button.
Select [Protocol] from the menu.
Select [HTTP] or [HTTPS] from the [Protocol] drop-down menu.
10. Click on [IP Address] or [Host Name] and enter either the IP Address or the Host
Name of the Web Server.
NOTE: The default Port Number is 80 for HTTP and 443 for HTTPS.
11. Enter the Path to the Validation Server.
12. Enter the Response Timeout in seconds. This determines when the server will time
out.
13. Click on the [Apply] button to accept the changes.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
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FurtherInformation
Setup the Template Pool Location
The Internet Services Template Pool Setup page allows you to specify a location on your
network where your scan templates are stored, known as the Template Pool. Templates
stored in the Template Pool can be accessed by more than one machine.
Procedure
NOTE: If you have used a scanning application, such as FreeFlow SMARTsend™, to
configure Network Scanning, the location of the Template Pool will be automatically
configured.
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
7.
8.
9.
Press [Enter].
Click on the [Properties] tab.
Click on the [Services] link.
Click on the [Network Scanning] link.
Click on the [Advanced] link.
Click on [Template Pool Setup].
Select a protocol from the [Protocol] drop-down menu.
Click on [IP Address] or [Host Name] and enter either the IP Address or the Host
Name of the Template Pool Repository.
NOTE: The default Port Numbers are 21 for FTP, 139 for SMB, 80 for HTTP and 443
for HTTPS. It is recommended that this default is used.
10. Enter the Path to the Template Pool Folder.
11. Enter the Login Name and Password the machine will use to access the template pool
folder.
12. Click on the [Apply] button to accept the changes.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
Scan Template Management
Scan Template Management refers to third-party applications that can be used to create
and manage scan templates for use with the Network Scanning feature.
The Scan Template Management link within Internet Services allows Xerox Partners to
enable the Template Management Application Program Interface (API).
The Template Management API allows a Xerox Partner with their own template creation or
management application to add, delete or modify templates stored locally on the Xerox
machine, via their template management application.
Any templates created by the Template Management application are stored on the Xerox
machine.
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5 Network Scanning
The Template Management API is designed to be used by Xerox Partners.
For further information on Xerox Partners, refer to www.xerox.com.
NOTE: The Template Management Application Program Interface (API) must be enabled in
order for the WIA and TWAIN Scan drivers to be used.
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6 Store Files
This chapter explains how to setup the optional Store Files feature, which allows users to
store documents into folders on the machine’s internal drive or a USB flash drive.
1.
2.
3.
4.
Further Information on page 78
Overview
Jobs can be saved on the machine in the following ways:
•
•
Using the Xerox WorkCentre 4260 printer driver.
Using the Copy Service on the machine.
NOTE: For instructions on how to use the Store Files feature, refer to the User Guide
delivered with your machine.
Stored jobs can only be printed from Print Files service.
Information Checklist
Before starting the Installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
2.
Ensure that the machine is fully functioning in its existing configuration.
Optional - To save jobs from your printer driver, the machine must be configured over
the network and the Xerox WorkCentre 4260 printer driver must be installed on your
Workstation.
Use the Feature
You can either save a job at the machine or from your print driver.
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6 Store Files
Copy Jobs to the machine
The Copy service allows the user to:
•
•
•
Copy a job to the machine.
Save a job to the machine.
Copy and save a job to the machine.
Refer to ‘Store File’ chapter 7 of the User Guide for instructions.
Store files to the Internal Drive using your Print Driver
1.
2.
From your Workstation, open a document.
Select [File] and then [Print].
3.
4.
5.
6.
Select the printer icon for your Xerox 4260 model.
Click on the [Properties] or [Preferences] button.
Click on the [Job Type] drop-down menu and select the [Saved Job...] option.
Select one of the following options:
a) [Save] - save your job into a folder to be printed later.
b) [Save and Print] - save your job into a folder and print of copy of it now.
Enter a name for your job in the [Job Name] menu.
7.
8.
NOTE: If you want the job name to be the name of the document, click the [V]
button to open the drop-down menu and select [Use Document Name].
Click on [OK].
Store files to a USB flash drive directly
You can:
•
•
Save a file to the USB flash drive only.
Copy and save a job to the USB flash drive.
NOTE: Ensure that a USB flash drive is plugged into the USB port at the front of the
machine.
1.
2.
3.
4.
5.
6.
Press the <Services Home> button on the Control Panel.
Touch the [Store to USB] button on the USB Options screen.
The root directory on the USB is displayed.
Touch the required folder where you want your scan to be saved.
Touch [OK].
Change the [File Name...] if required. Use the onscreen touch pad to enter the new
file name.
NOTE: If file name matches another file in the selected folder, the system will
automatically append information to the file name to prevent having two files with
the same name or overwriting the existing file.
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Use the Feature
7.
Touch the [File Format...] button to change the format. There are 3 formats to
choose from:
a) TIFF (1 File per Page)
b) Multi-Page TIFF
c) JPEG (1 File per Page)
8.
9.
You can change the [Output Color], [2-sided Scanning], [Original Type] and
[Resolution] settings as required. Refer to ‘Store File’ chapter 7 of the User Guide for
instructions.
When you are finished making changes, press the green <Start> button to scan your
document.
Refer to ‘Print Files’ chapter 8 of the User Guide for instructions on how to retrieve and print
files from the USB flash drive.
Print Files
Print file from the machine (stored on the Internal drive)
This service allows the user to print a job stored on the machine.
1.
2.
3.
4.
5.
6.
7.
8.
9.
Press the <Services Home> button on the Control Panel.
Touch the [Print Files] button.
Ensure that the [Internal Drive] option is selected on the left.
Touch the file that you wish to print. A pop-up menu will appear.
Touch [Add]. A tick will appear next to the file name.
Continue to select and add the files you want to print.
Touch [Done] when you are finished adding your file(s).
Select the [Job Quantity] (number of copies) required if necessary.
Press the green <Start> button to print your job.
Print file from the machine (stored on a USB flash drive)
NOTE: Only files and jobs which can be printed on the machine are displayed within the
“Browse” window. The following file formats can be printed: .TIFF, .TIF, .PDF, .JPG, .JPEG,
.TXT, .PRN, .PS, .PCL and .TFX.
NOTE: Microsoft office documents with the following extensions cannot be printed: .doc,
.xls and .ppt.
1.
2.
3.
4.
Press the <Services Home> button on the Control Panel.
Touch the [Print files] button.
Ensure that the [USB Drive] option on the right is selected.
Touch the folder or file that you wish to print. If you have touched a folder, it will
open to allow you to select your file(s) to print.
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6 Store Files
5.
6.
7.
8.
9.
When you select a file, a pop-up menu will appear.
Touch [Add]. A tick will appear next to the file name.
Continue to select and add the files you want to print.
Touch [Done] when you are finished adding your file(s).
Press the green <Start> button to print your scans, images or documents.
NOTE: DO NOT remove the USB flash drive until the print job has finished, the
Progress of Your Job screen will display until it is finished.
Further Information
Accounting
When Accounting is enabled on the machine any job that is re-printed is counted as a 'Print
job' type for accounting purposes.
Use Image Overwrite to overwrite folder information
When jobs are stored in Store Files folders some residual image data from the jobs are left
remove residual image data from the machine and protect against unauthorized retrieval
of this information. See Chapter 15, Image Overwrite Security on page 140.
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7 E-mail
This chapter explains how to set up the E-mail feature of the machine, which enables Users
to scan paper documents into an electronic format and send those documents to one or
more e-mail recipients.
1.
2.
3.
4.
5.
6.
Optional Step: Setup Address Books on page 84
Overview
The E-mail feature enables a User to scan paper documents into an electronic format and
send those documents to one or more e-mail recipients.
Authetication (Service Access Control) can be enabled on the machine to prevent
unauthorised access to the network options. If Authentication is enabled a user will be
prompted to enter user account details, before they can access the E-mail feature.
Authentication prevents a user from sending an anonymous e-mail from the device.
E-mail Addressing
Recipient addresses can be added using any one of the three methods listed below:
1.
2.
Enter a recipient address manually at the email keyboard screen. i.e.
Lookup a recipient address using LDAP (Lightweight Directory Access Protocol),
and/or perform a lookup using the Local Address book. LDAP provides access to the
global, or corporate address book. See LDAP Configuration and Address Books on
page 85.
3.
Enter a recipient using the .com key (Smart Key). The Smart Key can be programmed
then enter part of an e-mail address and hit the .com key to append the domain
address to his entry. See steps in General on page 81 to setup the Smart Key.
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7 E-mail
Information Checklist
Before starting the Installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
2.
Ensure that the machine is fully functioning on the network prior to enabling E-mail.
TCP/IP and HTTP protocols must be enabled on the machine so that the machine
web browser can be accessed. Ensure that the DNS settings are configured correctly.
3.
Obtain the address of a functional SMTP (Simple Mail Transfer Protocol) mail server
that accepts inbound mail traffic
4.
5.
Create an e-mail account which the machine will use as the default "From" address
Test the e-mail account by sending an e-mail to the machine’s account. This task
should be completed at a mail client on your network that supports SMTP and POP3
(Post Office Protocol 3).
Enable E-mail from the Machine
1.
2.
3.
4.
5.
6.
7.
8.
9.
Press the <Log In/Out> button on the machine to enter the Tools Pathway.
Enter the Administrator’s Password. The default is 1111.
Touch [Enter].
Press the <Machine Status> button.
Touch [Tools].
Touch [User Interface].
Touch [Service Enablements].
Touch [E-mail].
Touch [Enable].
10. Touch [Save].
11. Press the <Log In/Out> button.
12. Touch [Confirm] to exit the Tools Pathway.
Configure SMTP
1.
At your workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
Press [Enter].
Click on the [Properties] tab.
Click on the [Connectivity] link.
Click on the [Protocols] link.
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Enable E-mail from the Machine
6.
7.
Click on the [SMTP Server] link.
Select either IP Address or Host Name and enter the [Host Name] or the [IP
Address] and [Port Number] (1-65535) of the SMTP Server. The default Port is 25.
8.
9.
Select the [Server Requires SMTP Authentication] box if your mail server requires
the machine to log in.
Enter the [Login Name] and [Password] required for the machine to authenticate at
the mail server.
10. A secure e-mail connection can be enabled on the machine. Select the [Secure Email
Connection with SSL/TLS] option.
11. In the Options area, from the [Maximum Message Size (Message and
Attachment)] drop down menu, select a value between 1MB - 10MB.
NOTE: Larger scans will be sent as multiple email message, divided at page breaks.
12. Click on [Apply] to accept the changes.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
Configure the Feature
1.
In the [Properties] menu, scroll down until you can see Services. Click on the
[Services] link.
2.
3.
Click on [E-mail Settings].
Click on [Defaults].
The [Defaults] screen allows you to edit E-mail configuration options such as:
•
•
•
•
•
•
General
Scan to E-mail
Advanced Settings
Layout Adjustment
Filing Options
Image Settings
General
General settings include 'From' Address field options, Edit “From” Field when Authentication
is not Required, To: Field Security Options, Auto Send to Self, Message Body, Signature,
Confirmation Sheet, Read and Delivery Receipts to Sender, Smart Address Key #1 and #2
and Forwarding Email Address.
1.
2.
3.
Click on [Edit].
To change the e-mail [From Address], enter a valid e-mail address.
Optional Step:
Enter a From Name.
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7 E-mail
4.
If LDAP is configured, select the required option next to the [Allow Authenticated
Users to Edit “From” Field when]:
•
•
•
[Address Book (LDAP) Search Successful] - Users can edit the 'From' field when
the LDAP server finds the User's address.
[Address Book (LDAP) Search Failure] - Users can edit the 'From' field when the
LDAP server did not find the User's address.
[Address Book (LDAP) Search Not Performed] - Users can edit the 'From' field
when the LDAP server has not been accessed.
5.
6.
Select an option from the [To: Field Security Options] - This setting allows the device
to either restrict sending e-mails to recipients who are in the address book or restrict
to e-mail to the sender only, or have no restriction.
Checkbox the [Auto Send to Self] enable box to enable all e-mail to be sent to the
sender automatically.
Click on [Yes] next to [Edit “From:” Field when Authentication is not Required] if
Users can edit the 'From' field when authentication is not enabled on the machine.
7.
8.
Select [Enable] if you want to [Allow user to edit Reply To: Field:].
If you want the User to edit the message body, select [Enable] next to [Allow user to
edit Message Body].
9.
In the [Message Body] section, enter text that you want to appear as default in the
body of e-mails sent from the machine.
10. In the [Signature] entry box enter text that you want to appear as the default
signature in every e-mail.
11. Checkbox either or both enable box for:
•
[Read Receipt to be delivered to Sender] - enables a read receipt to be sent to
the Sender.
•
[Delivery Receipt to be delivered to Sender] - enables a delivery receipt to be
sent to the Sender.
12. The Smart Key area allows you to set up to six e-mail address short cuts. Select the
text entry area in [Smart Key Address #1] and enter a partial or full e-mail address
that you want to access from the machine. For example:
13. If you want e-mails forwarded to another address, select [Forward e-mails to
another e-mail address] and enter a valid e-mail address.
14. Select an option from the [Confirmation Sheet] drop-down menu:
•
•
[Off] - This setting will not produce a Confirmation Sheet.
[On] - This setting will produce a Confirmation Sheet that will provide error
information and indication that the job has reached the recipient(s).
•
[On Errors Only] - This setting will produce a Confirmation Sheet only when error
information is indicated.
15. Click on the [Apply] button to accept the changes.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
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Enable E-mail from the Machine
Scan to E-mail
Scan to e-mail settings will set the defaults for the following: Email Subject, Output Color, 2
sided Scanning and Original type.
1.
2.
Click on [Edit].
Enter text in the [Subject] box to define a default subject that will appear in e-mails
sent from the machine.
3.
4.
5.
6.
7.
Select the required option for [Output Color].
Select the required scanning option for [2-sided Scanning].
Select the option that best describes the [Original Type] of your e-mail documents.
Click on [Apply] to accept the changes.
Click on [OK].
Advanced Settings
Advanced settings allows you to select options as follows:
•
•
Lighten/Darken - allows you to lighten or darken the image to be scanned.
Background Suppression - prevents reproduction of unwanted shading from the
originals.
•
•
Resolution - allows you to choose the resolution setting to be applied to the scan.
Quality/File Size - allows you to choose the quality setting for the document or
image to be scanned and mail.
1.
2.
3.
4.
Click on [Edit].
Select the required options in the [Advanced Settings] area.
Click on [Apply] to accept the changes.
Click on [OK].
Layout Adjustment
Layout Adjustment settings includes:
•
Original Size - allows you to choose either [Auto Detect] which allows the machine
to automatically detect the original size of the document, or [Manual Input Size]
which requires user to input the size of the document.
•
Edge Erase - when selected allows scanning the complete page.
1.
2.
3.
4.
Click on [Edit].
Select the required options in the [Layout Adjustment] area.
Click on [Apply] to accept the changes.
Click on [OK].
Filing Options
Filing options allow you to specify the default e-mail file format. There are two options:
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7 E-mail
•
•
Document Name - allows user to name a document.
Document Format - allows user to select the format of the document from either
TIFF, mTIFF or PDF.
1.
2.
3.
4.
Click on [Edit].
Select the required default file format.
Click on [Apply] to accept the changes.
Click on [OK].
Image Settings
Image Settings allow you to create linearized PDF and interleaved XPS images for faster
web viewing.
NOTE: Searchable options are only available when the Searchable File Formats service is
enabled.
1.
2.
3.
Select the [Optimized for Fast Web Viewing] option.
Click on [Apply] to accept changes.
Click on [OK].
Follow the steps in Chapter 8, LDAP Configuration and Address Books on page 85.
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8 LDAP Configuration and Address
Books
This chapter explains how to install and setup Address Books.
1.
2.
3.
4.
Create a Group Address Book on page 90
Overview
The machine supports 2 types of address book:
•
Global
A global address book provided by LDAP services stored on a remote server.
•
Local/Public
An address book created from a list of addresses saved in a .CSV file (Comma
Separated by Values) file format stored locally on the machine.
NOTE: When referred to Machine User Interface it is referred to as Public, and when
referred to the CentreWare Internet Service User Interface it is referred to as Local.
Both address book types can be configured for use on the machine at the same time.
Once
The Internet Services LDAP page enables you to configure Lightweight Directory Access
Protocol information.
LDAP is used to access the Corporate Address Book to locate e-mail addresses and other
information for use with many of the services.
Information Checklist
1.
2.
Ensure your network supports LDAP services.
Obtain the IP Address or Host Name of your LDAP Server. The machine may also
need a login name and password if the LDAP server is not configured to allow NULL
names and passwords.
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8 LDAP Configuration and Address Books
3.
4.
Use an LDAP client to validate your settings before inputting them into the Internet
Services menus. LDAP clients include Microsoft Outlook Express, Microsoft Outlook
and Lotus Notes and other e-mail clients.
To use host names, DNS must be configured on the machine.
LDAP Configuration
General Settings
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
7.
8.
9.
Press [Enter].
Click on the [Properties] tab.
Click on the [Connectivity] link.
Click on the [Protocols] link.
Select the [LDAP Directory] from the directory tree.
Under the [Server Information] area, select either [IP Address] or [Host Name].
Enter the IP Address and Port or the Host Name and Port of the LDAP Server.
Enter details of an alternate LDAP server, if required, in the [Backup IP Address and
Port] area.
10. Enter the required information in the [LDAP Access] area:
•
Search Directory Root - allows you to limit the LDAP search by entering the
location on the server where the LDAP information is stored.
•
Login Credentials to Access LDAP Server - Select either [System] or
[Authenticated User] to access the LDAP server.
11. In the [LDAP Bind] area, for [Bind Method] select either to make an [Anonymous]
bind or a [Simple] bind.
An [Anonymous] bind does not require a valid Login and Password to access the
LDAP directories to perform lookups.
A [Simple] bind requires a valid Login and Password to access the LDAP directories to
perform lookups.
12. Enter details in the [Login Name] and [Password] box.
•
•
Checkmark the [Select to save new password] box.
Checkmark the [Append base DN] enable box. When enabled the bind will
append the Root to Append string to the bind.
NOTE: Many Unix/Linux LDAP servers require this attribute to be set and is used
frequently when Login Credentials to Access LDAP Server is set to [Authenticated
User].
13. Click on the [Secure LDAP via SSL] checkbox if you want to enable Secure LDAP.
14. Enter and select information, as required in the [Search Criteria] section.
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LDAPConfiguration
•
[Search Name Order] offers 3 ways to search the address list depending on the
name syntax used in your environment:
•
•
•
[Common Name] - Names are listed by First Name then Last Name.
[Email Address] - Names are listed by E-mail address.
[Surname and Given Name] - Names are listed by Surname then
Given Name.
NOTE: [Surname and Given Name] is the default.
The [Search Name Order] option will help control the returns by allowing the LDAP
query to be on Common Name or Surname. Lotus Domino will typically require a
setting of Surname to allow returns of "lastname, firstname".
•
•
•
Maximum Number of Search Results (between 0, 5-100) - this is the maximum
number of addresses that will appear which match the search criteria selected by
the user. Set the search results to one less than the server will allow. For example,
if the LDAP server limit is 75, set the search results to 74 or less. A zero value will
attempt to return all searches.
Search Timeout - there are two options. You can let the server use its timeout
limit by selecting the [Wait LDAP Server Limit], or specify how many seconds
the search should last (between 5 and 100). If the search takes longer than the
time specified in the [Wait... seconds] box the user will be notified that the
search failed.
LDAP Referrals: if the primary LDAP server is connected to additional servers,
select LDAP referrals to have the search include those servers.
15. Click on the [Apply] button to accept the changes.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
Verify the LDAP Settings
1.
Touch the [E-mail] button on Services Home screen.
NOTE: It may be necessary to press the <Services Home> button first.
2.
3.
Touch the [New Recipients:] button.
Enter a name which corresponds with an entry in your company's e-mail address list,
using the keyboard touch screen, for example: lastname, firstname.
4.
5.
6.
7.
8.
9.
Touch [Search]. The Search Results screen will appear.
Select the required name from the [Company List] if necessary.
Touch [Close] to select the name as a recipient for your e-mail.
Touch [Done]. The address will appear in the [Address List].
Place a document in the document handler and press the green <Start> button.
Verify that the recipient receives the scanned document in their e-mail Inbox.
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8 LDAP Configuration and Address Books
Create a Local Address Book
Overview
The Internet Services Local Address Book screen allows you to upload a list of names and
e-mail addresses which can be accessed via the Public Address Book at the machine.
The Public Address Book consists of a text file .CSV (Comma Separated Values) format. The
majority of word processing or spreadsheet packages will allow you to create a .CSV file. A
selection of e-mail applications will also allow you to export a list of Users in the .CSV file
format. There are also several conversion packages available on the web.
The E-mail service must be enabled at the machine to access the Local Address Book.
Procedure
1.
2.
3.
Open an application that supports .CSV files, for example, Microsoft Excel.
Create a list of addresses with the following headings: name, address and phone.
For example:
Name
Address
Phone
name1
name2
name3
01234 1234567
01234 1234568
01234 1234569
4.
5.
The order in which entries are displayed in the Local Address Book at the machine will
depend on how the entries are sorted in the .CSV file.
Save the file as a .CSV file.
NOTE: It is recommended that you keep a copy of the .CSV file once it is created.
6.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the address bar.
7.
8.
9.
Press [Enter].
Click on the [Properties] tab.
Click on the [Services] link.
10. Click on the [E-mail Settings] link.
11. Click on the [Local Address Book] link.
12. Click on [Import from File] and browse to the location of your Address Book File
*.CSV.
13. Highlight your *.CSV file and click on [Open] in the [Choose File] window.
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Create a Local Address Book
14. Click on the [Apply] button to accept the changes.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
NOTE: If an address book is already established, you may be warned that duplicate
entries exist and the new entries will be ignored.
Add a New Address
1.
2.
3.
4.
5.
Click on the [Add New] button.
Enter the name of the e-mail recipient.
Enter the e-mail address of the e-mail recipient.
Enter the phone number of the recipient.
Click the [Apply] button.
Export Local Address Book to File
1.
2.
3.
4.
5.
Click on the [Export to File] button.
Click on the [Save] button.
Enter a filename for the Address Book entries.
Click on the [Save] button.
The Local Address Book will be copied to your computer.
Test the Local Address Book
1.
At the Machine, touch [E-mail]. You may need to press the <Services Home> button
first.
2.
3.
4.
5.
6.
7.
8.
9.
Touch the [Address Book...] button.
Touch the [Search Public Address Book...] button.
Ensure that [Public] is selected as your default Address Book
Enter the Name of the person you wish to e-mail.
Touch the [Search] button.
The machine will return matches.
Touch the person’s name in the list and select [Add (To:)].
The person will be added to the [Recipients List].
10. Repeat steps 5 to 9 for each recipient you want to e-mail.
11. When you have added all the required names, touch [Close].
12. Place a document in the document handler and press the green <Start> button.
13. Verify that the recipient receives the scanned document in their e-mail inbox.
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8 LDAP Configuration and Address Books
Create a Group Address Book
A list of addresses can be compiled into a Group Address Book.
Procedure
1.
2.
3.
4.
In the [E-mail Settings] area, click on the [Group Address Book] link.
Click on the [Add New Group] button.
Enter a name to describe the group.
Click on the [Save] button.
Add an Address from the Local Address Book
1.
2.
3.
Click on [Add New Address from Local Address Book].
Select the addresses that you want to appear in the Group Address Book.
Click on the [Apply] button to accept the changes.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
4.
Click on the [Return] button to return to the [Group Address Book] screen.
Create a New Address
1.
2.
3.
Click on [Add New Custom Address].
Enter the required name and e-mail address.
Click on the [Apply] button to accept the changes.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
4.
Click the [Return] button. The new group will appear in the Group Address Book list.
Test the Group Address Book
1.
At the Machine, touch [E-mail]. You may need to press the <Services Home> button
first.
2.
3.
4.
5.
6.
Touch the [Address Book...] button.
Touch the [Search Public Address Book...] button.
Ensure that [Public] is selected as your default Address Book
Enter the Name of the Group you wish to e-mail.
Touch the [Search] button. The person or people in the group will be added to the
Recipients List.
7.
8.
The machine will return matches.
Touch the persons name in the list and select [Add (To:)].
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Create a Group Address Book
9.
The person will be added to the [Recipients List].
10. Repeat steps 5 to 9 for each person you want to e-mail.
11. When you have added all the required recipients, touch [Close].
12. Place a document in the document handler and press the green <Start> button.
13. Verify that the recipient receives the scanned document in their e-mail inbox.
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8 LDAP Configuration and Address Books
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9 Server Fax
This chapter explains how to set up the Server Fax feature of the machine.
1.
2.
3.
4.
5.
6.
7.
Test the Server Fax on page 100
Overview
The Server Fax feature enables Users to send documents to one or more fax machines via
the telephone network without having a dedicated telephone line connected to the
machine. This is achieved by connecting the machine to a network Fax Server which can
manage fax transmissions throughout an organisation. The Server Fax feature uses Xerox
Partner solutions. Refer to your Xerox Representative for further information.
Server Fax and Embedded Fax
The Embedded Fax and Server Fax services are mutually exclusive and only one of them can
be enabled at any time.
If Server Fax is currently enabled and Embedded Fax is then enabled, Server Fax will be
disabled automatically.
If Embedded Fax is currently enabled and Server Fax is then enabled, Embedded Fax will be
disabled automatically.
Information Checklist
Before starting the Installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
Ensure that the machine is fully functioning on the network.
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9 Server Fax
2.
3.
TCP/IP and HTTP protocols must be configured on the machine so that the machine
web browser can be accessed.
Install and configure the Xerox Partner Enterprise Fax solution on your network. Refer
to the manufacturer's documentation contained with the fax solution for instructions
to complete this task.
4.
If the Enterprise Fax solution uses the TCP/IP protocol to communicate, it is
recommended that the server is assigned a static IP Address. However, dynamic IP
Addressing may be used provided DNS settings are fully configured and the DHCP
server has been configured with sufficient lease time so that the normal
maintenance and service down times of the Fax Server does not result in a change in
IP Address.
Insert the Feature Enablement Key
1.
2.
Insert the Feature Enablement Key in the slot on the left side of the machine.
Follow the instructions included with the Feature Enablement Key to enable the
Server Fax option.
3.
Remove the Feature Enablement Key when instructed to do so and store it in a safe
location.
Enable the Server Fax from the Machine
1.
2.
3.
4.
5.
6.
7.
8.
9.
Press the <Log In/Out> button on the machine to enter the Tools Pathway.
Enter the Administrator’s Password. The default is 1111.
Touch [Enter].
Press the <Machine Status> button.
Touch [Tools].
Touch [User Interface].
Touch [Service Enablements].
Touch [Server Fax].
Touch [Enable].
10. Press the <Log In/Out> button.
11. Touch [Confirm] to exit the Tools Pathway.
Configure a Server Fax Repository
When a User faxes a document from the machine the document is stored in a directory,
known as the Fax Repository. The Fax Server monitors the Fax Repository for documents to
be faxed.
The machine can use 4 different ways to transfer a scanned fax to the repository:
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Configure a Server Fax Repository
•
•
•
•
HTTP (HyperText Transport Protocol) - see HTTP/HTTPS on page 97.
HTTPS (HyperText Transport Protocol over Secure Socket Layer) - see HTTP/HTTPS
on page 97.
File Transfer Protocol (FTP)
This is used to fax to a computer that is configured with FTP services.
Information Checklist
1.
Ensure that File Transfer Protocol (FTP) services are running on the Server or
Workstation where images faxed by the machine will be stored.
Write down the IP Address or Host Name.
2.
3.
Create a folder within the FTP root. This is the Fax Repository.
Write down the Directory Path Structure and folder name.
Create a User Account and Password which has read and write access to the folder
within the FTP root.
Write down the User Account and Password details.
4.
Test the FTP connection by logging into the Fax Repository directory from a PC with
the User Account and Password:
a) Create a new folder within the directory.
b) Delete the folder.
NOTE: If you cannot do the steps above, check the access rights for the User account.
Procedure
1.
At your Workstation, open the web browser, enter the IP Address of the machine in
the Address bar.
2.
3.
4.
5.
6.
7.
8.
Press [Enter].
Click on the [Properties] tab.
Click on the [Services] link.
Click on the [Fax] link.
Click on the [Fax Repository Setup] link.
Select [FTP] from the [Protocol] drop-down menu.
Click on either [IP Address] or [Host Name], enter the IP Address or Host Name of
the FTP location, enter the FTP Port Number. (Default is 21).
NOTE: It is recommended that the default port setting is used.
9.
Enter the Document Path to the location of the Fax folder in [Document Path].
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9 Server Fax
Enter the full path to the directory, starting at the root of FTP services.
For example: /(directory name)/(directory name).
10. Enter the User Name and Password in the [Login Name] and [Password] entry
boxes.
NOTE: The supplied Username must have permission to access the Fax folder.
11. Enter the Password again in the [Retype password] entry box.
12. Select the [Select to save new password] checkbox.
13. Click on the [Apply] button to accept the changes.
14. Continue to Optional Step: Configure Defaults – page 99.
Server Message Block (SMB)
This is used to fax to a computer that supports the SMB protocol.
Information Checklist
Before starting the Installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
Create a shared folder to be used as a Fax Repository for scanned documents.
Write down the Share Name of the folder and the Computer Name.
2.
Create a User Account and Password for the machine with full access rights to the
Scan directory.
Write down the User Account and Password details.
3.
Test your settings by logging in to the Scan directory from a PC with the User
Account and Password:
a) Create a new folder within the directory.
b) Delete the folder.
NOTE: If you cannot do the steps above, check the access rights for the User account.
Procedure
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
7.
Press [Enter].
Click on the [Properties] tab.
Click on the [Services] link.
Click on the [Fax] link.
Click on the [Fax Repository Setup] link.
Select [SMB] from the [Protocol] drop-down menu.
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Configure a Server Fax Repository
8.
9.
Click on [IP Address] or [Host Name], enter either the IP Address or Host Name of
the computer where the Fax Repository (SMB Server/Workstation) is located.
•
Enter the Port Number, if required (Default is 139).
NOTE: It is recommended that the default port setting is used.
Enter the name of the [Share].
10. Enter the Document Path from the Share to your specific folder in the [Document
Path] entry box.
For example, if the path is sharename/wc/scans, enter /wc/scans.
11. Enter the User Account and Password in the [Login Name] and [Password] boxes.
NOTE: The supplied Username must have permission to access the Fax folder.
12. Enter the Password again in the [Retype password] entry box.
13. Select the [Select to save new password] checkbox.
14. Click on the [Apply] button to accept the changes.
15. Continue to Optional Step: Configure Defaults – page 99.
HTTP/HTTPS
HTTP - This is used to fax to a Web Server.
HTTPS - This is used to fax to a Secure Web Server.
Information Checklist
Before starting the Installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
Ensure that web services and a web service (such as Apache) are running on the
server:
a) The machine will send POST requests and scanned data to the Server for
processing by a script.
b) Write down the IP Address or Host Name of the Server.
2.
Download a sample script:
a) At your Workstation, open the web browser, enter the IP Address of the machine
in the Address bar.
b) Press [Enter].
c) Click on the [Properties] tab.
d) Click on the [Services] link.
e) Click on the [Fax] link.
f) Click on the [Fax Repository Setup] link.
g) Select [HTTP] or [HTTPS] from the Protocol drop-down menu.
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h) Click on the [Get Example Scripts] link to download an example script in PHP,
ASP or Perl language:
i) Select an appropriate Script Language file which is supported by your HTTP Fax
Repository server.
j) Right click on the required script and select [Save Target As...] to save the file to
your HTTP Fax Repository server.
k) Save the .ZIP or .GZ file to a location on the desktop and extract it. Do not open
the file from the web page.
l) Extract the downloaded file to the root of the [Web Services] home directory.
Write down the path and filename as you will need it later.
3.
Create a login account for the Xerox machine on the Web Server:
When a document is scanned, the machine logs in using the account, sends a POST
request along with the scanned file, and then logs out.
The script handles the renaming details of the file transfer.
a) Create a home directory for the machine.
b) Add a [bin] directory to the home directory.
c) Place an executable script in the [bin] directory.
d) Write down the complete path to the executable script.
4.
5.
Create a directory on the Web Server to be used as a Fax Repository location
(repository):
a) Set the appropriate read/write and directory browsing permissions
b) Write down the Directory path.
Test the connection:
a) Log in to the machine's directory on the Web Server.
b) Send a POST request and file to the Web Server.
c) Check to see if the file was received at the repository.
6.
1.
The script can be defined with script_name.extension or by
path/script_name.extension.
Procedure
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
7.
Press [Enter].
Click on the [Properties] tab.
Click on the [Services] link.
Click on the [Fax] link.
Click on the [Fax Repository Setup] link.
Click on [IP Address] or [Host Name] and enter either the IP Address or the Host
Name of the Web Server.
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Configure a Server Fax Repository
NOTE: The default Port Number is 80 for HTTP and 443 for HTTPS.
8.
9.
In the [Script path and filename (from HTTP root)] entry box, enter the path to the
script, starting at the root.
Enter the Document Path to your specific folder in the [Document Path] entry box.
10. For example, if the path is sharename/wc/scans, enter /wc/scans in the [Document
Path] entry box.
11. Enter the User Account and Password in the [Login Name] and [Password] boxes.
NOTE: The supplied Username must have permission to access the Fax Repository
folder.
12. Enter the Password again in the [Retype password] entry box.
13. Select the [Select to save new password] checkbox.
14. Click on the [Apply] button to accept the changes.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
Optional Step: Configure Defaults
1.
Click on [General] in the Fax menu.
General
Set the defaults for Job Log and Confirmation Sheet.
1.
2.
Click on the [Username] or [Realm] / [Domain] / [Tree] checkboxes if you want
these to appear on the Job Log when Users log in to the machine with Network
Authentication. The Job Log is filed with each document transferred to the Fax
Repository. Third party applications can be used to search, file and distribute
documents based on their Job Log information.
Select one of the following options from the [Confirmation Sheet] drop-down menu:
a) On - Prints a Confirmation Sheet after every Server Fax job.
b) Errors only - Prints a Confirmation Sheet only when the job is unsuccessful.
c) Off - Turns off the Confirmation Sheet printing function.
NOTE: The Confirmation Sheet specifies the success or failure of the arrival of the fax
job on the Fax Server. If the fax reaches the Fax Server, then it is successful and the
location of the document on the Fax Server is also specified.
3.
Click on the [Apply] button to accept the changes.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
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9 Server Fax
Test the Server Fax
1.
2.
3.
4.
5.
Press the <Services Home> button on the Control Panel.
Touch [Fax].
Enter a valid fax number.
Load a document in the document handler and press the green <Start> button.
Verify that your fax is received at the specified fax machine.
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10 Embedded Fax
This chapter explains how to set up the Embedded Fax feature of the machine.
1.
2.
3.
4.
5.
6.
Additional Features on page 102
Overview
Embedded Fax enables Users to send hard copy documents to another fax machine (or
multiple fax machines) via a dedicated phone line connection. The Embedded Fax feature
is installed using the Fax Installation Wizard with step by step instructions to lead you
through the configuration.
Server Fax and Embedded Fax
The Embedded Fax and Server Fax services are mutually exclusive and only one of them can
be enabled at any time.
If Server Fax is currently enabled and Embedded Fax is then enabled, Server Fax will be
disabled automatically.
If Embedded Fax is currently enabled and Server Fax is then enabled, Embedded Fax will be
disabled automatically.
Information Checklist
Before starting the Installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
2.
3.
4.
Ensure that the machine is fully functioning in its existing configuration.
Ensure that the machine has access to a telephone connection.
Obtain the telephone number that you will configure as the machine's fax number.
Verify the Embedded Fax feature installed on your machine.
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10 Embedded Fax
5.
Connect your telephone cable(s) to the fax port(s) on the machine.
Enable Embedded Fax from the Machine
1.
2.
3.
4.
5.
6.
7.
8.
9.
Press the <Log In/Out> button on the machine to enter the Tools Pathway.
Enter the Administrator’s Password. The default is 1111.
Touch [Enter].
Press the <Machine Status> button.
Touch the [Tools] tab.
Touch [User Interface].
Touch [Service Enablements].
Touch [Embedded Fax].
Touch [Enable].
10. Press the <Log In/Out> button.
11. Touch [Confirm] to exit the Tools Pathway.
Test the Embedded Fax
1.
2.
At the Machine, press <Services Home>.
Touch [Fax].
3.
4.
5.
Enter the number of a nearby fax machine using the keypad.
Place your documents in the document handler and press the green <Start> button.
Verify that your documents are received at the other fax machine.
Additional Features
Forward to Fax
This option allows incoming or outgoing faxes to be automatically forwarded to an
anonymous fax recipient for auditing purposes.
You can choose to forward the following:
•
•
•
Transmitted faxes only
Received faxes only
All faxes
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AdditionalFeatures
Procedure
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
7.
8.
Press [Enter].
Click on the [Properties] tab.
Click on the [Services] link.
Click on the [Fax] link.
Click on the [Fax Forward] link.
Checkmark to select the [Forward faxes to fax number] option.
Enter the Fax Number (including area code).
NOTE: You may need to add ‘9’ at the beginning to bypass your company’s
switchboard. For example, 901234123456.
9.
Select either of the following [Forward On] options:
a) [Transmissions]
b) [Receive]
10. If Forward On Receive is selected, then if required select the [Print local copy]
option.
NOTE: This feature allows the forwarded fax to be printed at the machine as a local
copy.
11. Click on the [Apply] button to accept the changes.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
Forward to E-mail
This option allows incoming or outgoing faxes to be automatically forwarded to an e-mail
recipient.
You can choose to forward the following:
•
•
•
Transmitted faxes only
Received faxes only
All faxes
When forwarding to an e-mail recipient, you can select one of these output formats:
•
•
Portable Document Format - PDF
Tagged Image File Format - TIFF
Procedure
NOTE: To enable Fax Forward to E-mail, Default From Address in the [“From:” Field
Options] area must be configured.
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10 Embedded Fax
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
7.
Press [Enter].
Click on the [Properties] tab.
Click on the [Services] link.
Click on the [Fax] link.
Click on the [Fax Forward] link.
In the “From:” Field Options area, enter an e-mail address in the [Default “From:”
Address:].
8.
9.
Enter details for [Default Display Name:].
In the Fax forward to Email area, checkmark to select the [Forward faxes to an
email address] option.
10. Enter the forwarding E-mail Address.
11. Select either of the following [Forward On] options:
a) [Transmissions]
b) [Receive]
12. If Forward On Receive is selected, then if required select the [Print local copy]
option.
NOTE: This feature allows the forwarded fax to be printed at the machine as a local
copy.
13. For [Format Type], select either:
•
•
PDF
TIFF
14. Click on the [Apply] button to accept the changes.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
Print Local Copy
This option allows the forwarded fax to be printed at the machine as a local copy. The
default value for the “Print Local Copy” feature is disabled.
When “Print Local Copy” is enabled then a copy of the entire incoming fax shall be printed
on the machine immediately after the forwarded fax has successfully been received and
processed by the Mail Server to which the fax has been forwarded to.
This feature is not available if the Secure Fax feature has been enabled.
Follow the steps in Chapter 7, Configure the Feature, Image Settings on page 84 to enable
this option.
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11 LAN Fax
This chapter explains how to set up the LAN Fax feature of the machine.
1.
2.
3.
4.
5.
6.
Setup Phonebook Preferences on page 109
Overview
LAN (Local Area Network) Fax enables Users to send documents to fax machines directly
from their computers. Once enabled, Users select the Fax option from their printer driver.
NOTE: LAN Fax is not supported by the PCL5e print driver.
The LAN fax option requires the Embedded Fax Kit to be fitted to the machine.
Information Checklist
Before starting the Installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
2.
3.
Ensure that the machine is fully functioning in its existing configuration.
The WorkCentre 4260 printer driver must be installed on your Workstation. For full
instructions, see Chapter 4, Print Drivers on page 37.
Enable LAN Fax (Windows Printer Drivers)
LAN Fax must be enabled in your printer driver to support the LAN fax feature. LAN fax can
be enabled automatically, with Bi-directional communication or manually. Both instructions
are detailed below.
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11 LAN Fax
Configure the Printer Driver - Automatically
1.
From the [Start] menu click on one of the following:
•
Windows XP - [Printers and Faxes], If you cannot see this option in the [Start]
menu, then click on [Start], followed by [Control Panel] first.
•
•
Windows 2000 - [Settings] then [Printers].
Windows 2003 - [Settings] then [Printers and Faxes].
2.
3.
4.
5.
6.
Right-click on your printer driver and click on [Properties].
Click on the [Configuration] tab.
Click on [Bi-Directional Setup].
Enter the IP Address of your printer, if necessary.
Ensure Bi-directional Communication is set to Automatic, or click on [Manual] and
enter the Device Name or IP Address. Click on [OK].
7.
8.
9.
Click on [Installable Options].
Ensure that LAN Fax shows a status of [Installed].
Click on [OK].
Configure the Printer Driver - Manually
To configure the printer driver without using bi-directional communication return to the
Configuration tab within the Properties of the printer driver.
1.
2.
3.
4.
5.
Click on [Installable Options].
Click on the [LAN Fax] menu.
Click on [Installed].
Click on [OK].
Click on [OK] to close the printer driver Properties.
Use the Feature
Windows
1.
2.
3.
4.
5.
6.
7.
At your Workstation, open a document that you want to fax.
Click on [File] then [Print].
Click on your printer.
If you have a [Properties] or [Preferences], click on it.
Check that you are on the [Paper/Output] tab.
Click on the [Job Type] menu.
Click on [Fax].
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Use the Feature
8.
9.
Click on [Setup].
Follow the steps in Add Fax Recipient below.
Mac OS Users
1.
2.
3.
4.
5.
6.
Open a document to fax and click on [File] and then [Print].
Click on the Xerox WorkCentre 4260 printer.
Click on [Xerox Features] from the [Copies and Pages] menu
Ensure you are in the [Paper/Output] area and click on the [Job Type] menu.
Click on [Fax].
Follow the steps in Add Fax Recipient below.
Add Fax Recipient
1.
2.
3.
4.
Click on [Add Fax Recipient].
Enter the name of the fax recipient in the [Name] area.
Enter the fax number of the recipient in the [Fax Number] area.
Enter details such as Organization, Phone Number, E-mail Address and Mailbox
number if required.
5.
If you want to add this recipient to your personal phonebook, click on [Add to
Personal Phonebook].
6.
7.
Click on [OK].
The recipient will show in the [Recipients] list.
Add Recipient from Phonebook
If you have a Personal Phonebook created you can add a recipient name from it. If you
haven’t created one, follow the steps in Setup Phonebook Preferences on page 109.
8.
9.
Click on [Add from Phonebook]. Otherwise, go to step 17.
In the [Add from Phonebook] menu, if you have more than one phonebook
available, select the required phonebook from the [Personal Phonebook] menu.
10. Click on the recipient that you want to fax to. To view the details for the recipient,
double-click on the recipient.
11. If you want to add more than one recipient, hold down the [Ctrl] key on your
keyboard and click on each name.
12. When you have finished selecting your recipients, click on the green arrow. The
names appear in the [Fax Recipients] list.
13. Click on [OK].
14. If you want to save this list of names as a group, click on the [Save As Group] button.
15. Enter a name for your group in the [Group Name] box.
16. To view the details for a recipient, click the [Properties] button.
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11 LAN Fax
17. To remove a recipient from the group, click the name and then click the [Remove]
button.
18. To add a recipient to the group from another phonebook, click the [Add] button.
Select the phonebook, select the required name from the phonebook and click [OK].
Setting up a Cover Sheet
Follow these instruction if you want to add a cover sheet to your fax.
19. Click on the [Cover Sheet] tab.
20. Click on [Print a Cover Sheet] from the [Cover Sheet Options] menu.
21. Enter the information that you want to show on the cover sheet in the [Cover Sheet
Options] box.
22. If you want to add a graphic or logo to the cover sheet (a .BMP, .GIF or .JPEG), click
on [New] from the [Cover Sheet Notes] area.
23. To add a graphic or logo, click on [Picture] from the [Options] menu.
24. Click on [Choose File], then browse to the required graphic or logo.
25. Click on the required settings to adjust the scale, position and preview options of your
graphic.
26. Click on [OK].
27. Click on the [Cover Sheet Image] menu and click on [Options]:
•
Click on [Print in Background] to print the graphic behind any text on the cover
sheet.
•
Click on [Print in Foreground] to print the graphic at the front of your cover
sheet or click on [Blend] to print a faint image of the graphic.
28. Click on the required [Cover Sheet Paper Size].
29. Click on [OK].
Setup Fax Options
30. Click on the [Options] tab.
31. Click on the required option from the [Confirmation Sheet] drop-down menu.
32. Click on the required speed from the [Send Speed] drop-down menu.
•
G3 (14.4 Kbps) - Selects the transmission rate based on the maximum
capabilities of the receiving fax machine. Initial transmission speed will be
14,400 Bits Per Second (bps). This rate minimises transmission errors by using
Error Correction Mode (ECM).
•
•
Super G3 (33.6 Kbps) - This is the fastest transmission rate and is the default
setting. This rate minimises transmission errors by using Error Correction Mode
(ECM). Initial transmission speed will be 33,600 Bits Per Second (bps).
Forced 4800 bps - Used in areas of low quality communication, when
experiencing telephone noise, or when fax connections are susceptible to errors.
4800 bps is a slower transmission rate but is less susceptible to errors. In some
regional areas, the use of 4800 bps is restricted.
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Use the Feature
33. Click on the required resolution from the [Fax Resolution] drop-down menu.
34. If you want to send your fax at a specific time, click on the [Send At:] and enter the
time in the next 24 hours that you want the machine to send your fax.
35. If your telephone system requires Fax Users to enter a prefix in front of fax numbers,
click on the [Dialling Prefix] checkbox and enter the prefix in the box.
36. If your call requires a Charge Code number for billing purposes, click on the [Credit
Card] checkbox and enter the details for the charge code in the box.
Setup Phonebook Preferences
37. Click on [Preferences].
38. If you have more than one phonebook configured, you can specify which phonebook
to use as the default from the [Default Phonebook] menu.
Personal Phonebook
The Personal Phonebook is created when you add fax numbers on the [Fax Recipients] tab.
The Personal Phonebook is automatically saved to your PC to a file called default.pb.
To view the Personal Phonebook:
a) click on the [Select File...] box next to Personal Phonebook.
b) Select and open the [default.pb] file.
c) Click on [Open] next to Personal Phonebook on the Preferences tab.
Shared Phonebook
The Shared Phonebook is a list of fax numbers and recipient details that has been saved to
a network drive for more than one person to use.
To access a shared phonebook:
a) Click on the [Select File...] next to Shared Phonebook and locate the [default.pb]
shared phonebook file on your network.
b) Click on [Open] next to Shared Phonebook to view the phonebook.
User Preferences
If you want to be notified when you add duplicate recipients to the phonebook:
39. Select the [Prompt When Adding Duplicate Recipients] option.
40. If you want to be notified when you delete a recipient from the phonebook, select
the [Prompt When Removing a Recipient] option.
41. If you want to always use the Current Recipient List, click on the [Always Use Current
Recipient List] checkbox.
42. If you want to use the current Cover Sheet notes, click on the [Always Use Current
Cover Sheet Notes].
43. Click on [OK] when you have finished making your selections.
44. Click on [OK] to close the [Fax] window.
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11 LAN Fax
45. Click on [OK] on the [Paper/Output] tab to send your fax. The document will fax with
the specified settings.
46. Check that the recipient received the fax.
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12 Network Accounting
This chapter explains how to set up the Network Accounting service of the machine.
1.
2.
3.
4.
5.
Test Network Accounting on page 115
Overview
Network Accounting provides the ability to manage usage of the machine with detailed cost
analysis capabilities. Print, Scan, Server Fax, and copy jobs are tracked at the machine and
stored in a job log. Users must enter their accounting IDs to access the machine, which
allows information about the jobs performed as recorded in a job log.
The machine requires the Feature Enablement Key to be inserted and network access to a
Xerox-certified Network Accounting third party software solution. Refer to your Xerox Sales
Representative for further information.
CentreWare Print and Fax Drivers are required to be installed on workstations. The User is
prompted for User and Account ID information when submitting jobs to the machine.
The job log information can be compiled at the accounting server and formatted into
reports by the Administrator.
Information Checklist
Before starting the Installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
2.
Ensure that the machine is fully functioning on the network prior to installation.
Locate the Network Accounting Feature Enablement Key
Contact your Xerox Sales Representative if you do not have the Feature Enablement
Key. This Feature Enablement Key contains the License Agreement and Kit Code
Number to enable the feature.
3.
TCP/IP and HTTP protocols must be enabled on the machine so that the machine
web browser can be accessed.
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12 Network Accounting
4.
Install and configure the Xerox-certified Network Accounting Solution Package on
your network. Refer to the manufacturer's instructions with the network accounting
package to complete this task.
5.
6.
Test communication between the accounting server and the machine:
a) Go to your Network Accounting Server.
b) Open a web browser and enter the IP Address of the machine in the [Location] or
[Address] field.
c) Press [Enter].
d) The machine’s Internet Services web pages should appear.
If you do not have a web browser, test connectivity by pinging the IP address of the
machine from your Network Accounting Server.
Insert the Feature Enablement Key
1.
2.
Insert the Feature Enablement Key in the card reader at back of the machine.
Follow the instructions with the Feature Enablement Key to enable the Network
Accounting option.
3.
Remove the Feature Enablement Key when instructed to do so and store it in a safe
location.
Enable Network Accounting from the Machine
1.
2.
3.
4.
5.
6.
7.
8.
9.
Press the <Log In/Out> button on the machine to enter the Tools Pathway.
Enter the Administrator’s Password. The default is 1111.
Touch [Enter].
Press the <Machine Status> button.
Touch [Tools].
Touch [Accounting].
Touch [Accounting Enablement].
Touch [Authentication Mode].
Touch [On] under the Network Accounting option.
10. Touch [Save].
11. Press the <Log In/Out> button.
12. Touch [Confirm] to exit the Tools Pathway.
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Configure Network Accounting
Configure Network Accounting
1.
2.
3.
4.
5.
6.
7.
8.
9.
Press the <Log In/Out> button on the machine to enter the Tools Pathway.
Enter the Administrator’s Password. The default is 1111.
Touch [Enter].
Press the <Machine Status> button.
Touch [Accounting].
Touch [Accounting Enablement].
Touch [Authentication Mode].
Touch [On] underneath the Network Accounting option.
Touch [Save].
10. Touch [Network Accounting Setup].
11. Touch [Network Accounting Authentication].
12. Touch [Enabled] to enable authentication or [Disabled] to disable authentication:
•
[Enabled] - Users will be required to enter a valid an Account ID for any job. The
Account ID are alphanumeric strings between 1 and 32 characters in length
(specified in the third party accounting application).
•
[Disabled] - Allows the machine to accept both valid and invalid User and
Account IDs. This options is useful if conducting an analysis for the resources
used on a particular machine before Authentication controls are instituted. Users
will still be required to enter at least one character into the User and Account ID
fields.
these steps. Otherwise proceed to Verify that Network Accounting is Enabled on
page 114.
14. Touch [Network Accounting validation setups].
15. Touch [User ID] and enter a default User ID.
16. Touch [Save].
17. Touch [Account ID] and enter a default Account ID.
18. Touch [Save].
19. Touch [Network Accounting Login Display Mode].
20. Select one of the following option:
•
[Display User ID Details] and [Display Account ID Details] - If you want user
details to show on the machine User Interface.
•
[Mask User ID Details] and [Mask Account ID Details] - If you want user
details to be replaced by asterisks (***) on the machine User Interface.
21. Touch [Save].
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12 Network Accounting
22. Touch [Close].
23. Press the <Log In/Out> button.
24. Touch [Confirm] to exit the Tools Pathway.
Verify that Network Accounting is Enabled
25. Press the <Services Home> button on the Control Panel.
26. The Touch Panel should display a screen with two buttons. One is the [User ID] and
the other is the [Account ID]. This indicates the system has enabled accounting
successfully.
Activate the machine
27. Open the Network Accounting application and configure it so that the TCP/IP
address (or fully-qualified domain name) of machine is entered as the destination for
retrieval of data. Refer to the manufacturer's documentation with your Network
Accounting server to complete this task.
Enable Network Accounting in your Print Driver
To record print jobs sent to the machine, Accounting must be enabled in the user’s printer
driver.
NOTE: If Accounting is enabled on the machine but not in the printer driver, any print or
LAN fax jobs sent to the machine will be deleted.
Win 2000
1.
2.
3.
4.
5.
6.
7.
From the [Start] menu, click on [Settings] and [Printers].
Right-click on the machine printer icon.
Click on [Properties].
Click on [Configuration].
Click on [Accounting].
Click on [Xerox Network Accounting] from the Accounting System menu.
Click on either [Prompt for Every Job] if you want Users to enter their User and
Account ID each time they print or click on the [Default Users] and [Account ID]
checkboxes to hide the User and Account ID information (then no entry is required
for each job submission).
8.
9.
Click on [Use Default Accounting Codes] and enter the default Account ID.
Click on the [OK] button.
10. Click on the [OK] button to exit.
Win XP or Vista
1.
2.
From the [Start] menu, click on [Printers and Faxes].
Right-click on the machine printer icon.
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Test Network Accounting
3.
4.
5.
6.
7.
Click on [Properties].
Click on [Configuration].
Click on [Accounting].
Click on [Xerox Network Accounting] from the [Accounting System] menu.
Click on the [Prompt for Every Job] option if you want Users to enter their User and
Account ID each time they print.
8.
Select one of the following options:
a) [Mask User ID] and [Mask Account ID] - To mask the User and Account ID
information.
b) [Use Default Accounting Codes] - To enter the default Account ID.
Click on the [OK] button.
9.
10. Click on the [OK] button to exit.
Mac OS X
1.
2.
3.
4.
Open a document to print and click on [File] and [Print].
From the Copies and Pages menu, click on [Accounting].
Click on [Xerox Network Accounting] from the Accounting System menu.
Click on [Prompt for Every Job] if you want Users to enter their User and Account ID
each time they print.
5.
6.
You may also click on the [Mask User ID] and [Mask Account ID] checkboxes to
hide the User and account ID information.
Click on [Use Default Accounting Codes] and enter the default the default account
ID.
7.
8.
9.
To save your settings select the Presets menu and click on.
Enter a name to define the preset, for example Accounting.
Click on the [OK] button. Ensure that the Accounting preset is selected in the Presets
menu each time you print.
10. Click on [Print].
11. Enter your Network Accounting information.
12. Click on the [OK] button to print the document.
Test Network Accounting
1.
2.
Open a document on your workstation, select the WorkCentre 4260 printer driver and
print your document. You should see the Accounting ID screen.
Enter your Network Accounting User and Accounting ID and click on [OK].
NOTE: If you selected [Use Default Accounting Codes] it will only be necessary to
enter this information the first time the driver is used.
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12 Network Accounting
3.
If your print job does not print, try to copy a job at the machine using the same
Account and User ID.
NOTE: If the copy job completes then the Account and User ID are valid.
4.
5.
6.
7.
It may be necessary to check the network accounting solution software or server
configuration to verify the Account ID.
Distribute the printer drivers with the Network Accounting option already selected (if
possible).
If the printer drivers are distributed without the option enabled, workstation Users
will need to configure the drivers.
If the drivers are not properly configured, jobs sent to the machine will be deleted.
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13 Xerox Standard Accounting
This chapter explains how to set up the Xerox Standard Accounting feature of the machine.
1.
2.
3.
4.
5.
6.
7.
8.
9.
14. Optional Step: Backup and Clone Settings to Another Machine on page 125
Overview
Xerox Standard Accounting (XSA) tracks the numbers of prints, copies, faxes and network
images sent at the machine. Usage limits can be applied to Users to restrict the total
numbers of copy, print, fax and scan jobs that a User can perform. Administrators can print
a report which contains XSA data.
XSA is set up via CentreWare Internet Services, the machine's embedded web browser.
Administrators must create accounts and specify limits before Users are authorized to
access the machine.
Individual accounts created can be grouped into a group account. This allows one account
with several individual users having access to the same account. The Administrator can view
the group usage.
All impressions or scans created when a User is logged in to a General Account are counted
only against that account and not against the User’s individual account.
When XSA is set up, users must enter their account details at the machine to use the
machine. When they have finished their job, their XSA allocation is reduced by the number
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13 Xerox Standard Accounting
of prints, copies or scans performed. When XSA is enabled, Users must enter their account
details in the printer driver to print documents from their Workstations.
The XSA feature is mutually exclusive from any other accounting feature. If XSA is enabled
at the machine, you cannot enable Foreign Device Interface or Network Accounting.
Xerox Standard Accounting can be enabled via the CentreWare Internet Service.
Each machine supports a maximum of:
•
•
•
500 unique XSA User IDs
250 General Accounts
250 Group Accounts
All User IDs must be assigned to one or more Group Accounts.
NOTE: The XSA settings and account data are stored in the machine. It is strongly
recommended that you back-up the settings and data regularly using the Cloning
procedure available through the Internet Services screens. Should the machine lose your
XSA data and settings you can restore them from the file produced by the Cloning process.
Information Checklist
Before starting the Installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
2.
Ensure that your Xerox machine is configured on the network.
TCP/IP and HTTP protocols must be enabled on the machine so that the machine
web browser can be accessed.
Enable Xerox Standard Accounting in CentreWare Internet Services
NOTE: You must first create a default Group Account (See Create a Group Account on
page 120) before you can enable XSA or create User Accounts.
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
Press [Enter].
Click on the [Properties] tab.
Select the [General Setup] link.
Select the [Xerox Standard Accounting] link.
Select the [Manage Accounting] link.
The first time you use XSA, you must log in as the Machine Administrator. Select
[Login as Machine Administrator] and type the User name and Password for the
Administrator’s account. The default is admin and 1111.
7.
8.
Click on the [Enable Accounting] button.
The “Enabling Accounting will require a user account to use the machine...” pop up
box will appear. Click [OK] to close box.
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Overview
Enable Xerox Standard Accounting from the Machine
1.
2.
3.
4.
5.
6.
7.
8.
9.
Press the <Log In/Out> button on the machine to enter the Tools Pathway.
Enter the Administrator’s Password. The default is 1111.
Touch [Enter].
Press the <Machine Status> button.
Touch [Tools].
Touch [Accounting].
Touch [Accounting Enablement].
Touch [Authentication Mode].
Touch [Enable] under the Xerox Standard Accounting option.
10. Touch [Save].
11. Press the <Log In/Out> button.
12. Touch [Confirm] to exit the Tools Pathway.
Enable Xerox Standard Accounting in your Print Driver
Windows
1.
From the [Start] menu, click on appropriate option:
•
•
•
For Windows 2000 - click on [Settings] and then [Printers].
For Windows Vista - click on [Control Panel] then [Printers].
For Windows XP - click on [Printers and Faxes].
NOTE: Click on [Printers and Faxes] for Windows XP. If you cannot see this
option in the [Start] menu, then click on [Start], followed by [Control Panel]
first.
2.
3.
4.
5.
6.
7.
Right-click on the printer icon for your Xerox WorkCentre 4260 model.
Click on [Properties].
Click on [Configuration].
Click on [Accounting].
Click on [Xerox Standard Accounting] from the Accounting System menu.
Select one of the following options:
a) Prompt for Every Job - Users will be prompted to enter their details every time
they submit a job.
Options under this setting include:
1) [Save Accounting Codes] allows the inputted codes to be saved as the
default Accounting Codes.
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13 Xerox Standard Accounting
2) [Mask User ID] and [Mask Account ID] checkboxes allow asterisks (******)
to be shown when IDs are entered.
b) Use Default Accounting Codes - Setup the default settings for Account Type and
Account ID (if applicable).
8.
9.
Click on [OK].
Click on [Apply] to save changes.
10. Click on [OK] to exit.
When you use the printer driver to print a document you will be asked to enter your User ID.
Mac OS
1.
2.
3.
4.
5.
Open a document to print and click on [File] and then [Print].
Click on the Xerox printer.
From the [Copies and Pages] menu, click on [Accounting].
Click on [Xerox Standard Accounting] from the Accounting System menu.
Click on [Prompt for Every Job] if you want to enter your Accounting User and
Account ID when you print.
6.
You may also click on the [Mask User ID] and [Mask Account ID] checkboxes to
hide the User and account ID information.
7.
8.
9.
Otherwise click on [Use Default Accounting Codes] and enter a default account ID.
To save your settings, on the Presets menu and click on [Save].
Enter a name to define the preset, for example: Accounting.
10. Click on the [OK] button. Ensure that the Accounting preset is selected in the Presets
menu each time you print.
11. Click on [Print].
12. Enter your Accounting ID.
13. Click on the [OK] button to print the document.
Create a Group Account
1.
Click on the [Group Accounts] link in the Xerox Standard Accounting menu to
create a new Group Account.
2.
In the [Account ID] box, enter an ID for the new Group Account, for example 101.
NOTE: The Group Account can be numeric values up to a maximum of 12 digits.
Group Account IDs must be unique.
3.
Enter a name for the Group Account in the [Account Name] box, for example Xerox
group.
NOTE: The Group Name can be alphanumeric characters to a maximum of 32
characters. The Group Account name must be unique.
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Set Usage Limits
4.
5.
Click on [Add Account].
The new account will appear in the [Group Accounts] list and the [default for new
users] option will be automatically set.
NOTE: More groups can be created in the same way.
The next step is to create a User Account. Once you have created user(s) account, you can
add them to the default Group Account or a specific Group Account.
Create a User Account
1.
Click on the [Properties] tab.
2.
3.
4.
5.
6.
Click on the [General Setup] link.
Click on the [Xerox Standard Accounting] link.
Click on the [Manage Accounting] link.
Click on the [Add New User] link.
Enter a [User ID] for the User. The User ID can contain alphanumeric characters to a
maximum of 32 characters, for example: A10. User IDs must be unique.
7.
8.
Enter a [Username], for example: Jane Smith. The User name can contain
alphanumeric characters to a maximum of 32 characters. User names must be
unique.
If you want this User to have rights to manage XSA, click on the [Grant Accounting
Management Access] checkbox.
Add Users to a Group Account
1.
2.
3.
4.
5.
Click on the [General Setup] link.
Click on the [Xerox Standard Accounting] link.
Click on the [Group Accounts] link.
Click on the [Manage] link next to the Group Account that you want to add Users to.
Click on the checkbox next to the User Account for each user that you want to add to
the Group.
6.
Click on the [Save Changes] button.
Set Usage Limits
Setting Usage Limits
1.
Specify the usage limits for this account in the [User Limits] boxes. The maximum
value for each limit is 16,000,000. Usage limits can be specified as follows:
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13 Xerox Standard Accounting
•
•
•
Black Printed Impressions
The maximum number of documents that can be printed by a User, from their
Workstation via the printer driver.
Black Copied Impressions
The maximum number of copies that can be produced by a User via the Copy
feature on the machine.
Network Images Send
The maximum number of documents that can be sent over the network by the
User.
This applies to the following features: Network Scanning, E-mail and/or Server
Fax (when these features are installed on the machine).
If the machine is set to print scan confirmation reports, these documents are
counted towards the User's limit.
•
Fax Images Send
If Embedded Fax is installed on your machine, you will see this option in
CentreWare Internet Services.
Fax Images Sent sets the maximum number of documents that can be faxed by
a User with the Embedded Fax feature.
The machine calculates the number of faxed documents by multiplying the
number of images faxed (this includes cover sheets), by the number of
destinations.
•
Black Faxed Impressions
If Embedded Fax is installed on your machine, you will see this option. This sets
the maximum number of documents that a User can produce using the
Embedded Fax feature.
For further information about these features, refer to the User Guide, delivered with
your machine.
For example: to restrict the maximum number of prints this User can make, to 1000
prints, enter 1000 in the [Black Printed Impressions User limits] box. Cover sheets
and banner sheets are counted as part of the job and will add to the number of
impressions.
2.
Click on the [Apply] button when you have finished setting the usage limits.
Exceeding Usage Limits
Each time a User logs in to the machine after they have reached their usage limit, a message
shows on the machine’s User interface screen. The message notifies the User that “There is
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Use the Xerox Standard Accounting
insufficient credit remaining for this feature”. Users will not be able to use the feature until
their limit is reset.
If the User performs a copy, scan or fax job at the machine, and mid-way through the job
their limit is exceeded, the job will be deleted.
If the User's limit is reached before a print job is completed, an error report will print at the
machine to notify the User that their limit has been reached. The job will be deleted from
the print queue. The job may run over due to sheets committed to the paper path.
User limits can be reset on the Internet Services Xerox Standard Accounting and Report and
Reset screens.
Use the Xerox Standard Accounting
When you enable XSA, Users must enter a valid User name at the machine to access the
features.
At the Machine
1.
2.
Press the <Services Home> button on the Control Panel.
The Xerox Standard Accounting Login [User ID] screen will show. Enter your XSA
User ID.
3.
4.
5.
Touch [Enter].
The [Validation in Progress] screen will display.
If you are a member of more than one group, touch [Login to a General Account] or
[Login to a Group Account] and select the required account.
6.
7.
Touch [Enter].
When the User is logged in, the [Services] screen will show. The User can now select
the feature that they want to use.
8.
9.
To log out, or to log in to another group or General Account, touch [Username] in the
top right of the touch screen.
Press the <Log In/Out> button
10. Touch [Confirm] to exit the Tools Pathway.
Optional Step: Create a General Account
Overview
The XSA feature allows Administrators to create both Group and General Accounts. Users
must be a member of at least one Group Account (which is set as their default group).
However, the creation of General Accounts is optional. General Accounts can be created to
identify a subset of a group or project that a User is involved in.
NOTE: When General Accounts are used, all jobs go against that General Accounts and not
the User Accounts.
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13 Xerox Standard Accounting
Account Example
In the example below, the Administrator creates a User called Jane Smith and makes her a
member of the default Group Account, called Finance Department. The Administrator
creates two General Accounts called Project A and Project B and adds Jane Smith to each
account.
Jane can now record any impressions that she makes at the machine to a particular account.
At the machine, Jane enters her Account ID and selects Project A. The number of
impressions is recorded specifically to Project A.
The Administrator can print an XSA Report which lists the numbers of impressions recorded
for each User, Group and General Account.
Procedure
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
Press [Enter].
Click on the [Properties] tab.
Click on the [Xerox Standard Accounting] link.
Click on the [General Accounts] link to create a new General Account.
In the [Account ID] box, enter an ID for the new General Account, for example 002.
NOTE: The General Account can be numeric values up to a maximum of 12 digits.
General Account IDs must be unique.
7.
Enter a name for the General Account in the [Account Name] box, for example Xerox
general.
NOTE: The General Name can be alphanumeric characters to a maximum of 32
characters. The General Account name must be unique.
8.
9.
Click on the [Add Account] button.
The account will appear in the [General Accounts] list.
Add Users to the General Account
10. Click on the [Manage Accounting] link next to the General Account you have just
added.
11. Click on the checkbox(es) next to the User(s) that you want to add.
12. Click on the [Save Changes] button.
Optional Step: Reset User Limits
1.
At your Workstation, open the Web browser, enter the TCP/IP Address of the machine
in the Address bar.
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Optional Step: Print a Usage Report
2.
3.
4.
5.
Press [Enter].
Click on the [Properties] tab.
Click on the [General Setup] link.
Click on the [Xerox Standard Accounting] link.
For a User
1.
2.
3.
Select the [Manage Accounting] link.
Click on the [Limit Access] button next to the required User.
Click on the [Reset] button next to the particular limit that you want to reset.
For All Accounts
CAUTION: The following step will remove the usage data from the accounts!
1.
2.
3.
Select the [Manage Accounting] link.
Select the [Report and Reset] link.
Click on the [Reset Usage Data] button.
Optional Step: Print a Usage Report
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
7.
8.
9.
Press [Enter].
Click on the [Properties] tab.
Click on the [General Setup] link.
Click on the [Xerox Standard Accounting] link.
Click on the [Report and Reset] link.
Click on the [Generate Report] link.
Right-click on the [Right-click to download] link.
Click on [Save Target As].
10. Save the file to your desktop.
11. View the report in an application that supports .CSV (comma separated values) files.
Optional Step: Backup and Clone Settings to Another Machine
The Cloning feature enables you to copy machine settings, including XSA settings and
account information, to a file on your workstation or server. You can then use this file to
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13 Xerox Standard Accounting
restore the data and settings on the machine or to copy the information to other Xerox
machines. All the machines involved in the cloning procedure must have the same system
software version.
Create Back-up file
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
with the settings that you want to copy, in the Address bar.
2.
3.
4.
5.
6.
Press [Enter].
Click on the [Properties] tab.
Click on the [General Setup] link.
Click on the [Cloning] link.
Click on the settings that you DO NOT want to clone. Ensure that [Xerox Standard
Accounting] is selected.
7.
8.
9.
Click on the [Clone] button.
Right-click on the [.dlm] link that appears and click on [Save Target As].
A dialog box will prompt you to specify the name and location for the cloned file.
Ensure that the extension reads .DLM.
10. Click on the [Save] button to start cloning.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
The [.dlm] file can now be used to restore the information to the same machine or to
clone other machines.
NOTE: This step will cause the machine to reboot and will be unavailable over the
network for several minutes.
Clone Settings to another machine
1.
At your Workstation, open your web browser, enter the TCP/IP Address of the
machine that you wish to restore or clone the settings to in the address bar.
2.
3.
4.
5.
6.
7.
8.
9.
Press [Enter].
Click on the [Properties] tab.
Click on the [General Setup] link.
Click on the [Cloning] link.
In the [Install Clone File] area, click on [Browse].
Browse to the cloning.dlm file that you saved when you cloned the machine.
Click on the [Install] button.
Click on the [OK] button to install the file.
10. The machine will be unavailable over the network for several minutes.
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Optional Step: Backup and Clone Settings to Another Machine
11. The XSA settings and data will be restored as they were when the back-up file was
created. If you are cloning another machine you may want to change, delete or reset
the XSA accounts as appropriate for the new machine.
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14 SMart eSolutions
This chapter explains how to set up the SMart eSolutions of the machine.
1.
2.
3.
4.
Setup Supplies Assistant on page 130
Overview
SMart eSolutions provide a setup page to guide you through the steps required to configure
the machine for automatic meter readings. SMart eSolutions allows the machine to
automatically send data to Xerox. This data is used for billing (MeterAssistant) and toner
replenishment (SuppliesAssistant).
There are two ways to register a machine for SMart eSolutions:
•
•
SMart eSolutions Windows Client
CentreWare Web
For a full description of SMart eSolutions and to download the applications (SMart
eSolutions Windows Client or CentreWare Web), refer to www.xerox.com/smartesolutions
NOTE: SMart eSolutions is not available in all countries. Refer to your Xerox Representative
for further information.
Information Checklist
Before registering machines for Meter Assistant, please ensure that the following items are
available and/or the tasks have been performed:
1.
2.
3.
Register for an account on www.xerox.com/smartesolutions. the machines that you
wish to register for Automatic Meter Readings.
Ensure that all machines to be used with SMart eSolutions are fully functioning on
the network.
To configure SMart eSolutions via the SMart eSolutions or CentreWare Web
installations, SNMP must be enabled on the machine(s).
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14 SMart eSolutions
4.
If you want to use SMart eSolutions Windows Client or CentreWare Web, visit
www.xerox.com/smartesolutions for further instructions and to download the
software.
Setup Meter Assistant
Verify that all machines are enabled on www.Xerox.com:
5.
6.
7.
8.
Go to www.Xerox.com.
Click on [Submit Meter Reads].
Login to www.Xerox.com, and ensure all machines are enabled for automation.
If machines are not enabled, submit them for enablement on Xerox.com. Verify that
the machines have been enabled on www.Xerox.com after 24 hours.
Setup Supplies Assistant
Eligible machines will automatically be enabled for Supplies Assistant once the machine is
registered with Xerox.
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15 Security
This chapter describes how to configure the Security features for the machine.
1.
2.
3.
4.
5.
6.
8.
9.
10. SNMPv3 on page 155
Security @ Xerox
For the latest information on securely installing, setting up and operating your machine see
the Xerox Security Information web site located at www.xerox.com/security.
Standard Authentication
Overview
Administrators can configure the machine so that users must be authenticated and
authorized before they can access specific services or areas. When LDAP is configured, the
machine can automatically retrieve the authenticated User 's e-mail address.
Open Authentication
When no authentication services are enabled users can access features without restriction.
Open Authentication is the default configuration for the machine.
Network Authentication
Authentication is used to verify that a User accessing the machine is a valid User. The User's
authentication details are verified either remotely by a network authentication server,
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15 Security
locally by an internal database stored in the machine, or by a card reader or authentication
solution with the Xerox Secure Access feature.
The Administrator can select one of these environments to provide network authentication:
•
•
•
•
•
Kerberos (Unix, Linux)
Kerberos (Windows ADS)
SMB (Windows NT 4)
SMB (Windows ADS)
LDAP
User’s are required to enter at least a user name and password based on the authentication
environment.
Local Authentication
The System Administrator can set up a list of user accounts that are defined locally on the
machine.
Guest Access
The System Administrator can define a passcode which users enter at the machine to gain
access. Guest Access can be enabled with Network Authentication. Users then have the
option to enter their Username or the guest account at the machine.
Foreign Device Interface (FDI)
A third party access and accounting device such a coin-operated or a card reader can be
attached to the machine. To enable this option, the Foreign Device Interface kit must be
installed. Follow the installation instructions which are supplied with the kit.
Once the FDI kit is installed, the Administrator must enable the FDI using CentreWare
Internet Services.
Authentication and Accounting
Authentication works independently of any accounting access that is enabled on the
machine. If an accounting feature requires a user to enter account details, this will be
required in addition to the authentication service that has been enabled.
Authentication Type
This menu specifies the method that you will use to authenticate Users. The 2 options are:
•
•
Require Network Authentication.
Require Local Authentication.
Information Checklist
1.
Ensure that the Xerox machine is fully functional on the network.
TCP/IP and HTTP protocols must be configured so that Internet Services can be
accessed.
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StandardAuthentication
2.
Ensure that the Authentication Server to be used is functional on your network. Refer
to your manufacturer's documentation for instructions to complete this task.
There are 3 steps to the Network Authentication set up:
1.
2.
3.
Enable Network Authentication or Network Authentication with Guest Access.
Configure the machine with the server details that you will use for authentication.
will be using to authenticate users.
•
•
•
•
•
Kerberos (Unix, Linux) on page 133
SMB (Windows NT 4) on page 135
SMB (Windows ADS) on page 134
LDAP (Lightweight Directory Application Protocol) on page 136
Configure Network Authentication - Kerberos (Unix/Linux)
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
7.
8.
Press [Enter].
Click on the [Properties] tab.
Click on the [Security] link.
Click on the [Authentication] link.
Click on the [Authentication] link.
Click on [Require Network Authentication].
To allow guests to access the machine, select the [Allow Guest Access] option and
enter the required [Passcode] for the guest account.
NOTE: You cannot leave the Passcode blank.
9.
Click on [Kerberos (Unix, Linux)] under Authentication Type in the General area.
10. Click on the [OK] button, if an alert message appears.
11. Enter your Default Realm information in the [Required Information] area.
12. Enter your Backup Realm information in the [Additional Information] area.
13. If the [Alternates...] button is available, enter the details of additional alternate
realms the system should use for authentication.
14. Click on [Always prompt for logoff after each Scan job], in the Logoff Reminder
area, if you want to enable this service.
15. Click on the [Apply] button to accept the changes.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
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16. Follow the steps in Verify that LDAP Authentication is enabled at the machine on
page 137 to check that you have setup authentication correctly.
Configure Network Authentication - Kerberos (Windows ADS)
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
7.
8.
Press [Enter].
Click on the [Properties] tab.
Click on the [Security] link.
Click on the [Authentication] link.
Click on the [Authentication] link.
Click on [Require Network Authentication].
To allow guests to access the machine, select the [Allow Guest Access] option and
enter the required [Passcode] for the guest account.
NOTE: You cannot leave the Passcode blank.
9.
Select the [Kerberos (Windows ADS)] option as the Authentication Type.
10. Click on [OK].
11. Enter your Default Realm information in the [Required Information] area.
12. Enter your Backup Realm information in the [Additional Information] area.
13. If the [Alternates...] button is available, enter the details of additional alternate
realms the system should use for authentication.
14. Click on [Always prompt for logoff after each Scan job], in the Logoff Reminder
area, if you want to enable this service.
15. Click on the [Apply] button to accept the changes.
16. Follow the steps in Verify that LDAP Authentication is enabled at the machine on
page 137 to check that you have setup authentication correctly.
Configure Network Authentication - SMB (Windows NT 4)
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
Press [Enter].
Click on the [Properties] tab.
Click on the [Security] link.
Click on the [Authentication] link.
Click on the [Authentication] link.
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StandardAuthentication
7.
8.
Click on [Require Network Authentication].
To allow guests to access the machine, select the [Allow Guest Access] option and
enter the required [Passcode] for the guest account.
NOTE: You cannot leave the Passcode blank.
9.
Select the [SMB (Windows NT 4)] option as the Authentication Type.
10. Click on [OK].
11. Enter the [Domain] name within the [Required Information] area.
NOTE: If the Primary Domain Controller to which the users are to be authenticated
resides on a different subnet from the machine, select the Optional Information
checkbox and enter the IP address or Host Name of the Primary Domain Controller.
This is done because the SMB broadcast cannot get through a router unless the
router is configured to allow it. Entering the IP address or Host Name will allow the
authentication request through the router.
12. Enter your Backup Domain information in the [Additional Information] area.
13. Select the [Always prompt for logoff after each Scan job] option, in the Logoff
Reminder area, if you want to enable this feature.
14. Click on the [Apply] button to accept the changes.
15. Follow the steps in Verify that LDAP Authentication is enabled at the machine on
page 137 to check that you have setup authentication correctly.
Configure Network Authentication - SMB (Windows ADS)
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
7.
8.
Press [Enter].
Click on the [Properties] tab.
Click on the [Security] link.
Click on the [Authentication] link.
Click on the [Authentication] link.
Click on [Require Network Authentication].
To allow guests to access the machine, select the [Allow Guest Access] option and
enter the required [Passcode] for the guest account.
NOTE: You cannot leave the Passcode blank.
9.
Select the [SMB (Windows ADS) option as the Authentication Type.
10. Click on [OK].
11. Enter your Default Domain information in the [Required Information] area.
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NOTE: If the Primary Domain Controller to which the users are to be authenticated
resides on a different subnet from the machine, select the Optional Information
checkbox and enter the IP address or Host Name of the Primary Domain Controller.
This is done because the SMB broadcast cannot get through a router unless the
router is configured to allow it. Entering the IP address or Host Name will allow the
authentication request through the router.
12. Enter your Backup Domain information in the [Additional Information] area.
13. Select the [Always prompt for logoff after each Scan job] option, in the [Logoff
Reminder] area, if you want to enable this service.
14. Click on the [Apply] button to accept the changes.
15. Follow the steps in Verify that LDAP Authentication is enabled at the machine on
page 137 to check that you have setup authentication correctly.
Configure Network Authentication - LDAP
Authentication for LDAP requires the LDAP server information to be configured on the
machine. For instructions, see Chapter 8, Create a Local Address Book on page 88.
Procedure
1.
At Your Workstation, open the web browser, enter the TCP/IP Address of the machine
into the Address bar.
2.
3.
4.
5.
6.
7.
8.
Press [Enter].
Click on the [Properties] tab.
Click on the [Security] link.
Click on the [Authentication] link.
Click on the [Authentication] link.
Select the [Require Network Authentication] option.
To allow guests to access the machine, select the [Allow Guest Access] option and
enter the required [Passcode] for the guest account.
NOTE: You cannot leave the Passcode blank.
9.
Select the [LDAP] option as Authentication Type.
10. Select the [Always prompt for logoff after each Scan job] option, in the Logoff
Reminder area, if you want to enable this service.
11. Click on the [Apply] button to accept the changes.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
12. Click on [OK].
13. Follow the steps below to check that you have setup authentication correctly.
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StandardAuthentication
Verify that LDAP Authentication is enabled at the machine
1.
Touch [E-mail].
NOTE: It may be necessary to press the <Services Home> button first.
2.
3.
You will be prompted to enter your username and password. Enter an account that is
valid on the Authentication Server.
Touch [Enter]. The E-mail feature should become accessible.
Configure Local Authentication
Information Checklist
1.
2.
Ensure that the machine is fully functional on the network.
Ensure that the TCP/IP and HTTP protocols are configured on the machine and fully
functional. This is required to access CentreWare Internet Services to configure
Network Authentication. The Internet Services function is accessed through the
embedded HTTP server on the machine and allows System Administrators to
configure Authentication settings by using an Internet browser.
Procedure
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
into the Address bar.
2.
3.
4.
5.
6.
7.
8.
Press [Enter].
Click on the [Properties] tab.
Click on the [Security] link.
Click on the [Authentication] link.
Click on the [Authentication] link.
Select the [Require Local Authentication] option.
Scroll down the page and click on [Always prompt for logoff after each scan job], in
the Logoff Reminder area, if you want to enable this service.
9.
Click on [Apply].
10. Click on [OK].
Create User Accounts
1.
Within the Authentication menu on the left hand side of the Internet Services screen,
click on the [Local Auth Users] link.
2.
3.
4.
5.
Within the User Accounts area, click on [Add New] to create a new user account.
Enter a name to identify the User account in the [Username] field.
Enter the login name for the User account in the [User Login Name] field.
Enter the password for the User account in the [Password] field.
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15 Security
6.
7.
8.
9.
Re-type the password in the [Retype Password] field.
Enter the user's e-mail address in the [E-mail Address] field.
Enter the user’s phone number in the [Phone Number] field.
Click on [Apply] to add the new User.
10. You can export the list of User accounts to your computer and then open and make
changes to the file in an application that supports comma separated values .CSV
files, for example Microsoft Excel:
a) Click on the [Export to File] button within the [User Accounts] area.
b) Select a location on your computer where you want to save the list. It is
recommended that you save the user account list in case of a problem with the
machine.
c) Open the [.csv] file to edit the list of user accounts. Up to 5000 user accounts can
be created.
11. To upload the amended list back to the machine:
a) Click on the [Import from File] button within the [User Accounts] area.
b) Browse to the location of the list and click on [Apply]. The list will populate the
User Accounts area.
12. Follow the steps below.
Verify that Local Authentication is enabled at the machine:
13. Select a feature tab, such as Network Scanning or E-mail.
NOTE: It may be necessary to press the <Services Home> button first.
14. Enter a local user account and password.
15. Touch [Enter]. The optional feature should become accessible.
802.1X Authentication
1.
2.
3.
Enable 802.1X on page 139
Overview
The Xerox machine supports IEEE 802.1X Authentication via Extensible Authentication
Protocol (EAP). IEEE 802.1X ensures all machines on the network are authenticated and
authorized to use the network. 802.1X can be enabled for machines connected through
wired Ethernet networks.
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802.1XAuthentication
The Administrator can configure the machine to use one EAP type. EAP types supported on
the Xerox machine are:
•
•
•
EAP-MD5
PEAPv0/EAP-MS-CHAPv2
EAP-MS-CHAPv2
Information Checklist
1.
2.
3.
802.1X authentication must be supported on the network where Xerox machines are
connected.
Ensure that your 802.1X Authentication Server and authentication switch are
available on the network.
Create a Username and Password on your Authentication Server which will be used
to authenticate the machine.
NOTE: Write down the Username and Password and keep in a safe place.
Enable 802.1X
1.
2.
3.
4.
5.
6.
7.
8.
9.
Press the <Log In/Out> button on the machine to enter the Tools Pathway.
Enter the Administrator’s Password. The default is 1111.
Touch [Enter].
Press the <Machine Status> button.
Touch the [Tools] tab.
Touch [Connectivity & Network Setup].
Touch [Advanced].
Touch [Network Setting]
Touch [802.1X].
10. Touch [Enable].
11. Touch the EAP type used on your network.
12. Touch the keyboard button.
13. Enter the Username required by your authentication server.
14. Touch [Enter].
15. Enter the Password required by your authentication server.
16. Touch [Enter].
17. Touch [Save].
Enable 802.1X using the CentreWare Internet Service
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
into the Address bar.
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15 Security
2.
3.
4.
5.
6.
7.
8.
9.
Press [Enter].
Click on the [Properties] tab.
Click on the [Security] link.
Select [802.1X] in the directory tree.
Under the 802.1X area, checkmark the [802.1X] enable box.
Select the [Authentication Method] from the drop-down menu.
In the Credentials area, enter details for the [Username] and [Password].
Click on the [Apply] button to confirm selection.
Image Overwrite Security
Overview
Image Overwrite Security protects against unauthorized retrieval of confidential data from
the machine by removing image data that is left when jobs are processed. When started, all
of the physical areas of the hard disks holding job data are overwritten with a series of
alphanumeric patterns.
There are 2 image overwriting security methods available for purchase from your Xerox
•
•
Immediate Image Overwrite on page 144
On Demand Image Overwrite (ODIO)
This is the procedure to follow to install and setup the On Demand Image Overwrite security
feature:
1.
2.
3.
4.
Use the Feature over the Network on page 142
Overview
On Demand Image Overwrite is a security measure for customers who are concerned about
unauthorised access and duplication of classified or private documents.
The On Demand Image Overwrite feature provides an on demand facility for a system
administrator to erase all residual image data from the network controller memory of the
machine by overwriting those areas used by the machine to spool and temporarily store
image data.
NOTE: When ODIO is initiated, the machine is taken offline until the overwrite is completed
and any existing jobs in the queue are terminated, including print, fax and LAN fax jobs.
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Image Overwrite Security
Standard and Full Overwrite
ODIO has the ability to perform Standard and Full Overwrites:
•
Standard ODIO will overwrite all jobs stored in image data as well as fax card image
data. Standard ODIO will not overwrite fax mailbox, Poll store (mailbox 0) and dial
directory information, or folders created with the Save Job for Reprint feature, if these
features are installed on the machine. Standard overwrite takes about 30 minutes.
•
Full ODIO will overwrite and delete all fax image data, including mailboxes, Poll store
and dial directories on the fax card. Full ODIO will also overwrite any images that have
been stored in folders created with the Save Job for Reprint feature. Full overwrite
takes approximately 160 minutes to complete.
Information Checklist
Before starting the Installation procedure, please ensure that the following item or task is
available or has been performed:
1.
2.
Ensure that the machine is fully functioning in its existing configuration.
Verify if the Image Overwrite option is enabled on your machine.
Verify if On Demand Image Overwrite is enabled on your machine
1.
2.
3.
4.
5.
6.
7.
8.
9.
At the machine, press the <Log In/Out> button.
Enter the Administrator’s Password. The default is 1111.
Touch [Enter].
Press the <Machine Status> button.
Touch the [Tools] tab.
Touch [User Interface].
Touch [Service Enablements].
Touch [On Demand Image Overwrite] button.
Touch [Enable].
10. Touch [Save].
11. Press the <Log In/Out> button.
12. Touch [Logout] to exit the Tools Pathway.
Use On Demand Image Overwrite at the Machine
This procedure will overwrite the image data that remains in the machine after the
completion of a job.
NOTE: All existing jobs, regardless of their state, shall be deleted and all job submission will
be prohibited for the duration of the overwrite.
IMPORTANT: The machine should not be in Diagnostics mode when the overwrite is
started. (The touch screen indicates a status of 'Diagnostics Mode'- this mode is used by the
Customer Service Representative when servicing the machine.)
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IMPORTANT: Whilst an Overwrite is in progress, the machine should not be used to perform
any jobs and the power should not be switched off.
1.
2.
3.
4.
5.
6.
7.
8.
9.
Press the <Log In/Out> button on the machine to enter the Tools Pathway.
Enter the Administrator’s Password. The default is 1111.
Touch [Enter].
Press the <Machine Status> button.
Touch the [Tools] tab.
Touch [Security Setting].
Touch [Image Overwrite Security].
Touch [On Demand Image Overwrite].
Touch [Standard/Full Overwrite] button to switch between the 2 options.
NOTE: A Full Overwrite will overwrite all image data, fax mailboxes, dial directories
and images stored in Save Job for Reprint folders.
10. Touch [Overwrite Now].
11. The [Overwrite Confirmation] screen will appear. Touch [Overwrite] button to
begin, or touch [Cancel] to cancel On Demand Image Overwrite. The machine will be
taken offline and will be unable to receive any incoming jobs. The Image Overwrite
will proceed to overwrite all image data on the hard disk. If Embedded Fax is
installed, all Embedded Fax compact flash data will also be overwritten.
12. When the overwrite is complete, the [On Demand Image Overwrite] completion
screen appears.
13. Touch [Close].
14. The Disk Overwrite Confirmation Report will print. This details the status and time of
the overwrite.
15. The Network Controller will then reboot and network functionality will be unavailable
for several minutes.
16. Once the machine has rebooted, verify that the overwrite operation has completed:
a) View the Confirmation Report, under Confirmation Details. The [Job
Information: Status ESS Disk] parameter should read 'SUCCESS'.
Use the Feature over the Network
When the machine has a Network Controller and is connected over the network, it is possible
to run the Image Overwrite function using a web browser. This is performed using Internet
Services.
NOTE: All existing jobs, regardless of their state, shall be deleted and all job submission will
be prohibited for the duration of the overwrite.
IMPORTANT: The machine should not be in Diagnostics mode when the overwrite is
started. (The touch screen indicates a status of 'Diagnostics Mode'- this mode is used by the
Customer Service Representative when servicing the machine.)
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Image Overwrite Security
IMPORTANT: Whilst an Overwrite is in progress, the machine should not be used to perform
any jobs and the power should not be switched off.
Information Checklist
Before starting the Installation procedure, please ensure that the following items are
available and/or the tasks have been performed:
1.
2.
Ensure that the machine is fully functioning on the network.
Ensure that the TCP/IP and HTTP protocols are configured on the machine and fully
functional. This is required to access CentreWare Internet Services. The Internet
Services function is accessed through the embedded HTTP server on the machine.
3.
Ensure that no one is currently using the machine.
Procedure
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
that you wish to copy the cloned settings to, in the Address bar.
2.
3.
4.
5.
6.
7.
Press [Enter].
Click on the [Properties] tab.
Click on the [Security] link.
Click on the [On Demand Image Overwrite] link.
Click on [Manual] to perform an overwrite now.
Click on [Start] under Standard Overwrite or Full Overwrite depending on the
overwrite you want to perform.
8.
9.
Click on [OK].
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
The On Demand Image Overwrite screen will appear. The machine will be taken
offline and will be unable to receive any incoming jobs. The Image Overwrite will
proceed to overwrite all image data on the hard disk. If Embedded Fax is installed, all
Embedded Fax compact flash data will also be overwritten.
10. Following completion of the overwrite, the On Demand Image Overwrite Completion
screen appears.
11. Click on the [Close] button.
12. The Disk Overwrite Confirmation Report will print. This details the status and time of
the overwrite.
13. The Network Controller will then reboot and network functionality will be unavailable
for several minutes.
14. Once the machine has rebooted, verify that the overwrite operation has completed:
•
View the Confirmation Report, under Confirmation Details. The [Job
Information: Status ESS Disk] parameter should read 'SUCCESS'.
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15 Security
Scheduled On Demand Image Overwrite
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
that you wish to copy the cloned settings to, in the Address bar.
2.
3.
4.
5.
6.
7.
Press [Enter].
Click on the [Properties] tab.
Click on the [Security] link.
Click on the [On Demand Image Overwrite] link.
Click on [Scheduled] in the directory tree.
Select either [Standard Overwrite] or [Full Overwrite] depending on the overwrite
you want to perform.
8.
9.
Select either [Daily], [Weekly] or [Monthly] from the Frequency drop-down menu to
specify the frequency for the overwrite.
If you select [Daily] overwrites, enter the time of the day that you want the overwrite
to happen.
10. If you select [Weekly] overwrites, select the which day of the week and the time of
the day you want the overwrite to happen.
11. If you select [Monthly] overwrites, select the day of the month and the time of the
day you want the overwrite to happen.
12. Click on the [Apply] button. The machine will be taken offline at the day or time
specified to perform the overwrite.
Immediate Image Overwrite
Overview
Immediate Image Overwrite (IIO) provides a facility to overwrite jobs from the image disk
in the same way as On Demand Image Overwrite. However, IIO performs an overwrite on a
job by job basis, immediately after each job has been processed. For machines with network
connectivity, all jobs that pass through the machine are immediately overwritten. For
machines without network connectivity and which have Embedded Fax installed, all fax jobs
are immediately overwritten.
NOTE: Copy jobs are not stored on the machine's image disk in the same way as other
types of jobs, so they do not need to be overwritten.
Once enabled, the feature becomes immediately operational and requires no configuration
by the System Administrator.
Information Checklist
Before starting the Installation procedure, please ensure that the following item or task is
available or has been performed:
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Image Overwrite Security
1.
Ensure that the machine is fully functioning in its existing configuration before you
enable Immediate Image Overwrite.
Enable the IIO
By default, this security feature is disabled.
1.
2.
3.
4.
5.
6.
7.
8.
9.
Press the <Log In/Out> button on the machine to enter the Tools Pathway.
Enter the Administrator’s Password. The default is 1111.
Touch [Enter].
Press the <Machine Status> button.
Touch the [Tools] tab.
Touch [Security Setting].
Touch [Image Overwrite Security].
Touch [Immediate Overwrite].
Touch [Enable].
10. Touch [Save].
11. Press the <Log In/Out> button.
12. Touch [Confirm] to exit the Tools Pathway.
NOTE: When IIO is enabled, the feature becomes immediately operational and requires no
further configuration by the System Administrator.
Test Immediate Image Overwrite
When Immediate Image Overwrite is configured on the machine any job that is overwritten
will have its overwrite status displayed in the Completed Jobs queue details window.
1.
Ensure a job is created in the queue after you have installed Immediate Image
Overwrite by using either the E-mail or Network Scanning features. Alternatively,
send a print job to the machine.
2.
3.
4.
Press <Job Status>.
Touch a job in the queue.
View the Job Overwrite Status. The Job Overwrite Status will show 'Successful' if
Immediate Image Overwrite is enabled.
5.
Touch [Close].
Immediate Image Overwrite Error
If a failure occurs when Immediate Image Overwrite is performed, the machine will display
an [Immediate Image Overwrite Error] message.
Perform an On Demand Image Overwrite to ensure that the residual image data is
overwritten from the machine. View the instructions in the On Demand Image
Overwrite (ODIO) on page 140 to complete this task.
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15 Security
IP Filtering
Overview
The IP Filtering is a security feature that allows you to control access to Internet Services. IP
Filtering allows you to prevent unauthorized access by TCP/IP (Transmission Control
Protocol/Internet Protocol).
The IP Filtering feature provides security to the machine, by allowing you to register the IP
addresses permitted to communicate with the machine.
Enable IP Filtering
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
into the Address bar.
2.
3.
4.
5.
6.
Press [Enter].
Click on the [Properties] tab.
Click on the [Security] link.
Click on the [Authentication] link.
Select [IP Filtering] in the directory tree.
For IPv4 Filtering
7.
8.
Checkmark the [IPv4 Filtering Enabled] box.
Enter the permittable IP Address(es) access to the device in the following IP Address
table.
Enter in the IP address or a IP address range by using an asterisk (*) as a wild-card
character, for example:
•
•
•
192.246.238.* is used to reference a subnet of host address.
192.246.* is used to reference a wider subnet of host address.
192.* is used to reference the widest subnet of host address
9.
Click on the [Apply] button to accept changes.
10. If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
11. Click on [OK].
For IPv6 Filtering
12. Checkmark the [IPv6 Filtering Enabled] box.
13. Enter the permittable IP Address(es) access to the device in the following IP Address
table.
Enter the IPv6 address in form of CIDR convention. Prefix indicates the number of
leftmost bits to be referenced, for example:
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•
•
•
2001:DB8:1234:215:215:99FF:FE04:D345 / 128 is used to reference a complete
address.
2001:DB8:1234:215:215:99FF:FE04:D345 / 64 is used to reference prefix
address consisted of leftmost 64 bits only.
2001:DB8:1234:215:215:99FF:: / 80 is used to reference prefix address consisted
of leftmost 80 bits only.
14. Click on the [Apply] button to accept changes.
15. If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
16. Click on [OK].
IP Sec
IP Sec (IP Security) is comprised of the IP Authentication Header and IP Encapsulating
Security Payload protocols, that secure IP communications at the network layer of the
protocol stack, using both authentication and data encryption techniques. The ability to
send IP Sec encrypted data to the printer is provided by the use of a public cryptographic
key, following a network negotiating session between the initiator (client workstation) and
the responder (printer or server). To send encrypted data to the printer, the workstation and
the printer have to establish a Security Association with each other by verifying a matching
password (shared secret) to each other. If this authentication is successful, a session public
key will be used to send IP Sec encrypted data over the TCP/IP network to the printer.
Providing additional security in the negotiating process, SSL (Secure Sockets Layer
protocols) are used to assure the identities of the communicating parties with digital
signatures (individualized checksums verifying data integrity), precluding password
guessing by network sniffers.
Enable IP Sec
This procedure requires that you have a Shared Secret available.
IP Sec cannot be enabled until SSL (Secure Sockets Layer) is enabled on the machine.
1.
At your Workstation, open your Web browser and enter the TCP/IP Address of the
machine in the Address bar.
2.
3.
4.
5.
6.
7.
8.
9.
Press [Enter].
Click on the [Properties] tab.
Click on the [Security] link.
Select the [IP Sec] in the directory tree.
Enable the Protocol by placing a checkmark in the [Enabled] box.
Enter the a password in the [Shared Secret] and [Verify Shared Secret] boxes.
Checkmark [Select to save new Shared Secret] box.
Click on the [Apply] to save settings.
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15 Security
Audit Log
The Audit Log is a list of activities that have been completed at the machine and is displayed
in a raw text format. The Internet Services Audit Log screen allows the administrator to
enable the machine to download an audit log.
the machine. To enable SSL on a machine, the machine needs to have a Server Certificate.
For instructions to set up a Server Certificate, see Machine Digital Certificate Management
& Trusted Certificate Authorities on page 150.
Enable and Download the Audit Log
1.
At your Workstation, open the web browser, enter the IP Address of the machine in
the Address bar.
2.
3.
4.
5.
6.
7.
8.
Press [Enter].
Click on the [Properties] tab.
Click on [Security] link.
Click on the [Audit Log] checkbox.
Click on [OK].
Click on the [Apply].
To view the log, click on the [Save as Text File]. The Audit Log information is
compiled.
Right-click on the [Download Log] link to save to a local client.
9.
The Audit Log is saved as [Auditfile.txt.gz]. This is a text file compressed as a GZIP
file.
10. Open the [Auditfile.txt.gz] compressed file.
11. The Auditfile.text is a raw text file. To view the Audit Log as tab-delimited text, open
the Auditfile.txt document in an application that can import text as a tab-delimited
document, such as Microsoft® Excel.
View the Audit Log File
Event ID
A unique value that identifies the entry. The following list shows the ID number allocated to
each type of activity displayed in the Audit Log:
1 = System startup
2 = System shutdown
3 = On Demand Image Overwrite started
4 = On Demand Image Overwrite complete
5 = Print job
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6 = Network Scan job
7 = Server Fax job
8 = IFAX
9 = Email job
10 = Audit Log Disabled
11 = Audit Log Enabled
12 = Copy
13 = Embedded Fax
14 = Print/Fax driver LAN Fax job
15 = Data Encryption
16 = Scheduled ODIOD Standard started#
17 = Scheduled ODIO Standard complete
18 = Scheduled ODIO Full started
19 = Scheduled ODIO Full complete
20 = Scan to Mailbox job
21 = Delete File/Dir (CPSR)
22 = USB
23 = Scan to Home
24 = System Configuration Data Changes
Event Description
The Audit Log contains a maximum list of the last 15,000 activities on the machine. The
activities that are displayed include:
•
•
•
•
•
•
System startups and shutdowns.
On demand image overwrites completed.
Jobs completed.
Embedded Fax jobs.
Store Files jobs.
Accounting information.
Network Scanning jobs - one scan to file audit log entry is recorded for each network
destination within the scan job.
Server Fax jobs - one audit log entry is recorded for each job.
E-mail jobs - one audit log entry is recorded for each SMTP recipient within the job.
Completion Status
The Completion Status column shows the status of jobs and has the following values:
•
comp-normal - the job completed correctly.
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•
•
comp-deleted - the job was deleted.
comp-terminated - the job was cancelled.
Identify the PC or User
To record the User's name in the Audit Log, Network Authentication must be configured on
the Xerox machine.
IIO Status
If IIO (Immediate Image Overwrite) is enabled, this column will show the status of
overwrites completed on each job.
Entry Data
This column contains any additional data that is recorded for an Audit Log entry, for
example:
•
•
•
•
Machine name.
Job name.
Username.
Accounting Account ID (when Network Accounting is enabled).
Machine Digital Certificate Management & Trusted Certificate
Authorities
This is the procedure to follow to install and setup the Machine Digital Certificate
1.
2.
3.
5.
6.
Enable Secure HTTP (SSL) on page 153
Overview
The machine can be configured for secure access with the SSL (Secure Socket Layer)
protocol via Digital Certificates. SSL enables secure access to the machine.
SSL requests include:
•
•
•
Administration of the machine via Internet Services.
Printing via Internet Services.
Use of Scan Template Management services.
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Machine Digital Certificate Management & Trusted Certificate Authorities
•
Network Accounting configuration.
To enable SSL on a machine, it needs to have its own digital certificate. When clients make
a request to the device, it exports the certificate to provide an encrypted channel.
There are 2 options available to obtain a server certificate for the machine:
•
•
Have the machine create a Self Signed Certificate
Create a request to have a Certificate Authority sign a certificate that can be
uploaded to the machine.
A self-signed certificate means that the machine signs its own certificate as trusted and
creates the public key for the certificate to be used in SSL encryption.
A certificate from a Certificate Authority or a server functioning as a Certificate Authority
(for example Windows 2000 running Certificate Services) can be uploaded to the machine.
NOTE: A separate request is required for each Xerox machine.
Information Checklist
Ensure that the machine is configured with the following items:
1.
2.
An IP Address or Host Name must be configured on the machine.
DNS must be enabled and configured on the machine.
NOTE: This is used to set the start time for self signed certificates.
Access the Machine Digital Certificate Management Screen
1.
At your Workstation, open the web browser, enter the IP Address of the machine in
the Address bar.
2.
3.
4.
5.
6.
Press [Enter].
Click on the [Properties] tab.
Click on the [Security] link.
Click on the [Machine Digital Certificate] link.
Click on [Create New Certificate].
You have the option to create a Self-signed Certificate for the machine, or download a
request for a certificate to be signed by a Certificate Authority.
Create a Self Signed Certificate
7.
8.
9.
Click on [Self Signed Certificate].
Click on [Continue].
Enter the Country Code that represents the country in which the machine is located,
in the [2 Letter Country Code] box. The country code must be entered as a two-
character ISO 3166 country code.
If required, enter details for the [State/Province Name], [Locality Name],
[Organization Name] and [Organization Unit]. Information entered for these
options should describe the machine as per the X500 directory scheme but can be any
value which is meaningful to the customer to identify the machine.
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15 Security
NOTE: The Common Name is taken from the machine’s IP Address/Host Name and
Domain Name.
10. Enter the [E-mail Address] of the Administrator who is responsible for the secure
management of the machine.
11. In the [Days of Validity] box, enter the number of days that the certificate should be
valid. Once the specified time is reached, the certificate will expire.
NOTE: The start time is based on the current machine system time so it is important
that the time is set correctly on the machine.
12. Click on the [Apply] button to accept the changes.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
Certificate is established on this machine.
Follow the steps in Enable Secure HTTP (SSL) on page 153.
Create a Request for a Certificate signed by a Trusted Certificate Authority
1.
In the Machine Digital Certificate Management screen, click on [Certificate
Signing Request].
2.
3.
Click on the [Continue] button.
Enter the country code that represents the country in which the machine is located,
in the [2 Letter Country Code] box. The country code must be entered as a two-
character ISO 3166 country code.
If required, enter details for the [State/Province Name], [Locality Name],
[Organization Name] and [Organization Unit]. Information entered for these
options should describe the machine as per the X500 directory scheme but can be any
value which is meaningful to the customer to identify the machine.
NOTE: The Common Name is taken from the machine IP Address/Host Name and
Domain Name.
4.
5.
Enter the [E-mail Address] of the Administrator who is responsible for the secure
management of the machine.
Click on the [Apply] button to accept the changes.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
6.
7.
8.
The [Certificate Signing Request (CSR)] form will appear.
Right-click on the [Right-click to save this certificate...] link.
Click on [Save Target As...] and save the file to your computer. The file is saved as a
simple text file, named csr.pem (Privacy Enhanced Mail).
9.
Send the file to your Certificate Authority for digital signing.
10. When you receive the signed certificate back from the Certificate Authority, upload
the certificate to the machine:
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SNMP
a) Return to the Machine Digital Certificate Management screen in the Internet
Services Security menu.
b) Click on [Upload Signed Certificate].
c) Browse to the signed certificate file on your PC and click on the [Open] button.
d) Click on the [Upload Certificate] button.
e) If successful, the Current Status will display the message “A Signed Certificate is
established on this machine.”
NOTE: For the upload to be successful, the signed certificate must match the CSR
created by the machine and must be in a format that the machine supports.
11. To view installed certificates, click on the [Trusted Certificate Authorities] link in the
Internet Services menu. The installed certificate will appear in the list.
Enable Secure HTTP (SSL)
Once the machine has a machine Server Certificate, you can enable secure HTTP.
1.
2.
3.
4.
5.
6.
7.
In the Internet Services Properties menu, click on the [Connectivity] link.
Click on the [Protocols] link.
Click on the [HTTP] link.
Click on the [Enable] checkbox in the Protocol area.
Enter the HTTP [Port Number] if required. The default is 80.
Select the [Require SSL] option in the [HTTP Security Mode] drop-down menu.
Click on the [Apply] button to accept the changes.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
8.
Close your web browser and then access the Internet Services screen again. The
Security warning will display. Self-signed certificates causes browsers to display
messages which question the trust of the certificate. Click on the [OK] button to
continue.
SNMP
SNMP (Simple Network Management Protocol) settings can be configured via Internet
Services.
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
Press [Enter].
Click on the [Properties] tab.
Click on the [Connectivity] link.
Click on the [Protocols] link.
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6.
7.
Click on the [SNMP] link.
Click on the [Enable] checkbox.
Edit SNMP settings
8.
Click on the [Edit] button.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
9.
Enter the [GET Community Name] and [SET Community Name] details under the
Community Names area.
NOTE: If you change the GET and/or SET Community Names, you must change all network
applications that are communicating via SNMP with this machine to use the new GET/SET
names.
10. Enter a name for the default [TRAP Community Name]. The default is SNMP_trap.
The Default TRAP community name is used to specify the default community name
for all traps generated by this machine. A trap is a notification of an event.
11. Click on the [Enable] checkbox to enable [Authentication Failure Generic Traps].
When the [Authentication Failure Generic Traps] is enabled, the machine will
generate a trap for every SNMP request that is received by the machine which
contains an invalid community name.
12. Click on the [Apply] button to accept changes, [Cancel] to return the settings to their
previous values and return to the SNMP Properties screen, or [Undo] to return the
settings to their default values but remain in the Community Names screen.
Trap Destination Addresses
You can specify Trap Destination Addresses.
13. In the Trap Destination Addresses area click [Add IP Address].
14. Enter the [IP Address] and [UDP Port Number] in the IP Trap Destination Address
area.
15. In the Traps area, enter the name in the [TRAP Community Name] box.
16. Select the Traps to be received. The Traps are:
•
•
•
•
Printer Traps.
Cold Start Generic Traps.
Warm Start Generic Traps.
Authentic Failure Generic Traps.
NOTE: When Authentication Failure Generic Trap is enabled, the machine will
generate a trap for every SNMP request that is received by the machine which
contains an invalid community name.
17. Click on the [Apply] button to accept the changes.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
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SNMPv3
SNMPv3
SNMPv3 can be enabled to create an encrypted channel for secure machine management.
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
7.
8.
9.
Press [Enter].
Click on the [Properties] tab.
Click on the [Connectivity] link.
Click on the [Protocols] link.
Click on the [SNMPv3] link.
Click the [Enable] checkbox.
Enter the [Username],
Enter the [Authentication Password].
10. Select the Algorithm type.
11. Enter the [Privacy Password].
12. Click on the [Apply] button to accept the changes.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
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16 CentreWare Internet Services
(CWIS)
This chapter explains how to enable and use the CentreWare Internet Services CWIS feature
of the machine. The following information is provided.
1.
2.
3.
4.
5.
6.
7.
8.
9.
14. Alert Notification on page 165
15. Support on page 165
Overview
CWIS uses the embedded HTTP Server on the machine. This allows you to communicate
with the machine through a web browser and gives you access to the Internet or intranet.
Entering the IP Address of the machine as the URL (Universal Resource Locator) in the
browser provides direct access to the machine.
CWIS not only allows you to change basic settings as in Control Panel, but also allows you
to change more specialised settings for the machine.
Information Checklist
Please ensure that the following items are available or have been performed before
accessing CentreWare Internet Services (CWIS):
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16 CentreWare Internet Services (CWIS)
1.
2.
The machine should be physically connected to the network with TCP/IP enabled so
that CWIS can be accessed from a web browser.
An existing operational workstation with TCP/IP Internet or Intranet accessibility is
required.
enabled by default. If you need to enable HTTP, see Enable HTTP on the Machine on
page 158.
Enable HTTP on the Machine
Hyper Text Transfer Protocol (HTTP) must be enabled on the machine in order to access the
embedded web pages.
1.
2.
3.
4.
5.
6.
7.
8.
9.
Press the <Log In/Out> button on the machine to enter the Tools Pathway.
Enter the Administrator’s Password. The default is 1111.
Touch [Enter].
Press the <Machine Status> button.
Touch the [Tools] tab.
Touch [Connectivity and Network Setup].
Touch [Advanced].
Touch [Network Setting].
Touch [Network Setup].
10. Touch [TCP/IP Options].
11. Touch [HTTP].
12. Touch [Enable].
13. Touch [Save].
14. Touch [Close] 3 times.
15. Press the <Log In/Out> button.
16. Touch [Confirm] to exit the Tools Pathway.
Access CWIS
Use these instructions to access CWIS; the embedded web pages resident in the machine.
1.
2.
Open the web browser from your Workstation.
In the URL field, enter http:// followed by the IP Address of the machine. For
example: If the IP Address is 192.168.100.100, enter the following into the URL field:
192.168.100.100.
3.
Press [Enter] to view the Home page.
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AccessCWIS
4.
Click a tab to access the desired page, or click on the Index icon at the top of the
machine web page to access the index and contents list.
Network Factory Default button
This button can be found on the [Status] tab and is used to reset Network parameters to
factory default values from the Internet. It causes the machine to set all Network values
back to factory default. This will cause an Immediate Image Overwrite of any incomplete
print or network scan jobs being processed when the Network Controller is rebooted.
Once the button is selected, the following will occur:
1.
2.
If the System Administrator is already authenticated as an administrator the
machine will reboot. The web-browser will not be able to connect to the machine via
the Web UI until the network controller has reset.
If the System Administrator is not already authenticated, the Administration
Authentication screen will appear so authentication can be performed. Once this has
successfully occurred, the Administration Authentication screen will close and the
machine will reboot. The web browser will not be able to connect to the machine via
the CWIS until the Network Controller has been reset.
General
The General page allows you to view the Name, Location, IP Address and Status of the
machine.
1.
At your Workstation, open the web browser, enter the TCP.IP Address of the machine
in the Address bar.
2.
3.
4.
Press [Enter].
Click on the [Status] tab.
Click on the [General] link.
Rebooting the machine
It is possible to reboot the machine from CentreWare Internet Services by clicking on
[Reboot Machine]. The Network Controller takes approximately 5 minutes to reboot and
network connectivity will be unavailable during this time.
Alerts
The Alerts page allows you to view all current alert messages. Each alert will specify what the
problem is and a solution to the problem.
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
Press [Enter].
Click on the [Status] tab.
Click on the [Alerts] link.
The following information is displayed:
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16 CentreWare Internet Services (CWIS)
•
•
Severity - The importance or impact of the problem.
Status Code - If the problem needs a Service Representative to fix it then let
them know this code when you talk to them.
•
•
Description - Displays a warning or details about the problem and how to fix it.
Skill Level - Displays the suggested skill level needed to fix this problem. The
levels are:
•
•
•
•
•
Trained - System Administrator needed to fix this problem.
Untrained - Normal User can fix this problem.
Field Service - Xerox Support needed to fix this problem.
Management - Network Administrator needed to fix this problem.
No intervention required - A normal machine status.
Trays
The Trays page allows you to view paper supply setup and paper output.
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
Press [Enter].
Click on the [Status] tab.
Click on the [Trays] link.
The Trays page displays the current paper supply.
Instructions for changing the paper stock are contained in the User Guide CD2 delivered
with your machine.
Consumables
The Consumables page allows you to view the status of the Customer Replaceable Units
(CRUs) within the machine. The CRUs are toner cartridges and fuser cartridges.
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
Press [Enter].
Click on the [Status] tab.
Click on the [Consumables] link.
The Status screen may show one of the following options:
•
•
•
Ready.
Reorder (Supply is getting low).
Replace (Unit Supply is used up and requires immediate replacement).
For each unit, the % Life Remaining icon describes the current supply level as a percentage
and provides a bar graph visual display.
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ActiveJobs
Billing and Counters
The Internet Services Billing Information page displays the total number of impressions
copied, printed, scanned or faxed by the device. The usage Counters page shows you the
number of impressions and images sent by the machine.
The Billing and Usage Counter may also be viewed via the LUI (Machine Status button).
Billing Information
The Billing Information page provides current and previous readings of the entire set of
machine counters.
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
7.
Press [Enter].
Click on [Properties] tab.
Click on the [General Setup] link.
Click on the [Billing & Counters] link.
Click on the [Billing Information] link.
Click on the [Refresh] button to view the current billing information in the Total
Impressions area.
Billing Meter
The Billing Meter area shows the date and number of impressions that were notified to the
Xerox Communication Server.
Usage Counters
The Usage Counters page shows you the number of impressions produced and images sent
by the machine.
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
7.
Press [Enter].
Click on [Properties] tab.
Click on the [General Setup] link.
Click on the [Billing & Counters] link.
Click on the [Usage Counters] link.
Click on the [Refresh] button to view the current usage in the Usage Counters area.
Active Jobs
The Active Jobs page displays information about the active job list on the machine.
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16 CentreWare Internet Services (CWIS)
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
Press [Enter].
Click on the [Jobs] tab.
Click on the [Refresh] button to update the information in the table.
The following information is shown:
•
•
•
•
•
Job Name - The title of the print job.
Owner - The person submitting the job.
Status - The current status of the job.
Type - Displays whether the job is print, scan or fax.
Copy Count - Displays the number of copies requested for the job.
Print
Print-ready documents can be quickly and easily submitted for printing using the Job
Submission page.
A print-ready document is a file that has been formatted and saved for printing from the
application that created it or the Print to File check box was selected in the printer driver.
The following file formats can be printed from the Job Submission page:
•
•
•
•
•
•
PCL® 5e
PCL® XL
PostScript® Level 2 and 3
TIFFASCII Text
PDF
JPEG
NOTE: ASCII text files, from systems other than PCs, may not print correctly if hard carriage
returns (ASCII Control-M) are not used as line delimiters in the text.
Large print jobs need adequate space on your hard drive when printing through CentreWare
Internet Services.
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
Press [Enter].
Click on the [Print] tab.
In the File area at the bottom of the screen, enter the name of the document that
you want to print, or click the [Browse] to locate the document on your workstation,
click on [OK].
5.
Enter the number of [Copies] required in the Printing area.
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ImageSettings
6.
Select the required Delivery Type in the Delivery area:
•
•
Immediate Print - the document will print as soon as it is sent to the machine.
Proof Print - if several copies of the document have been selected, one copy only
will print to allow the reader to check for errors. Once validated, the remaining
copies can be released from the machine’s User Interface.
•
•
Delayed Print - specify a time for your document to print.
Secure Print - you will need to enter a 4-10 digit number which you will use at the
machine’s User Interface to release the document for printing.
7.
Select the required Printing options for Copies, Collate, Orientation, Stapling, and
2-sided printing.
Select the required Paper options for Size, Type and Color.
If Network Accounting is installed, then enter your Account and User ID for
accounting purposes. (The Accounting fields are only visible if accounting is enabled
on your machine).
NOTE: Printing options are only valid for jobs that do not already contain different
settings already.
8.
9.
When finished with your selections, click the [Submit Job] button to send your
document to the printer. Wait for the Job Submission confirmation window to appear
before exiting or navigating to a different screen: this prevents your print job being
deleted.
Retrieve the printed document(s) from the machine.
Image Settings
The Image Settings screen allows you to set preferences for compression. The options
selected in the Image Settings screen impact the transmission time and size of documents
that are created when the E-mail features are used at the machine. The settings also impact
the job processing time of images scanned with the Network Scanning feature.
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
Press [Enter].
Click on the [Properties] tab.
Click on the [General Setup] link.
Click on the [Image Settings] link.
Select the required option for TIFF Color Compression. The default is TIFF
Specification Supplement 2 (New JPEG).
NOTE: Some applications cannot read the default TIFF output. If this functionality is
required, click on [LZW]. LZW is a lossless general purpose compression, used for
colour and greyscale TIFF images. LZW creates a larger file size than the other two
options that use JPEG compression.
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16 CentreWare Internet Services (CWIS)
Portable Document Format (PDF) Settings
7.
8.
Click on [Optimized for Fast Web Viewing] if you want to create linearized PDF files.
Linearized files allow single pages of a PDF file to be displayed in a web browser
before the entire file is downloaded. This function is recommended if your users
create large PDFs which are designed to be delivered to web browsers over the
Internet.
9.
Large PDF files include those with several pages or contain lots of text and graphics.
You can also select Optimized for Fast web viewing if users scan to a document
management system. This option will reduce the time users have to wait to view PDF
files downloaded from the document management system.
10. Click on the [Apply] button to save your changes.
11. Click on [OK].
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
Job Management
The Job Management page allows you to set permissions that allow System Administrators
or general (non-Administrator) User to delete jobs from the machine print queue.
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
Press [Enter].
Click on the [Properties] tab.
Click on the [General Setup] link.
Click on the [Job Management] link.
Select one of the following options:
a) [All Users] - allows any User to delete their own or any other job
b) [Administrators Only] - only allows Users with Administrator access (Passcode)
to delete jobs.
7.
Click on the:
a) [Apply] button to accept the changes.
Click on [OK].
If prompted, enter the Administrator’s User ID [admin] and Password [1111],
and click on [Login].
b) [Undo] button to return the settings to their previous values.
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AlertNotification
Alert Notification
Customers can set the Xerox machine to notify Users or operators of problems as they occur
on the machine. Alert Notification is configured via CentreWare Internet Services.
General Device Alerts
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
Press [Enter].
Click on the [Properties] tab.
Click on the [General Setup] link.
Click on the [Alert Notification] link.
In the Alert Preferences area, select the required options for Paper jam detected,
Toner is low, Toner is empty, Drum warning and/or Replace Drum.
7.
In the Alert Recipient area, enter the full e-mail address of a User that you want to
be notified of any machine problems.
NOTE: This is normally set to the System Administrator’s e-mail address.
8.
In the Supplies Management area, select the required options:
•
•
•
•
•
[Reorder at] - sets the minimum level of the toner cartridge and/or drum
cartridge when the Reorder Notification message will be displayed.
[Toner Cartridge Status] - displays the current level (% Life Remaining) of the
toner cartridge.
[Drum Cartridge Status] - displays the current level (% Life Remaining) of the
drum cartridge.
[Cancel Current Reorder Message(s)] - disables the Toner and/or Drum
Cartridge Reorder notification alert.
[Confirm Cartridge has been installed] - displays the drum cartridge has been
installed.
9.
Click on [Apply] to save the changes.
Click on [OK].
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
10. Support
The CentreWare Internet Services Support page provides easy access to the Xerox web site.
The page can also be set up to show Xerox support telephone numbers and the contact
details for the system Administrator.
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To Edit Xerox or Administrator Support Contact Details
1.
At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the Address bar.
2.
3.
4.
5.
6.
7.
8.
Press [Enter].
Click on the [Support] tab.
Click on the [Edit Settings] button.
Enter the contact details in the entry fields.
Click on the:
[Apply] button to accept the settings.
Click on [OK].
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
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17 Software Upgrade
Overview
The Software Upgrade feature allows the customer to upgrade the machine software as
requested by a Xerox Customer Support Centre Representative, without needing a Customer
Service Representative to be present.
When should I upgrade the software?
Xerox is continually seeking to improve its products and a software revision may become
available to improve functionality on the machine. Your Customer Support Centre
Representative will instruct you to upgrade your machine when it is necessary.
How do I upgrade the software?
IMPORTANT: Any jobs in the queue must be allowed to complete or be deleted before
intiating a software upgrade.
There are 3 methods for upgrading the software on the machine:
1.
2.
3.
Manual upgrade over a network connection using CentreWare Internet Services (via
a web browser).
Manual upgrade directly at the machine with a USB flash drive connected to the USB
port on the front of the machine or on the side.
Manual upgrade using Print File Submission.
1. Manual Upgrade using CentreWare Internet Services
If your machine is connected to the network, it is possible to upgrade the software through
CentreWare Internet Services. The machine will need to be configured for TCP/IP and HTTP.
Determining whether your machine has a network connection
1.
2.
3.
Press the <Machine Status> button on the Control Panel.
Touch [Information Pages].
Touch [System Configuration].
For more instruction refer to Manual upgrade using CentreWare Internet Services on
page 168.
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17 Software Upgrade
2. Manual Upgrade using a USB flash drive
by connecting a USB flash drive to the USB port at the front or on the side of the machine,
for more instructions refer to Manual upgrade using a USB flash drive on page 169.
3. Manual Upgrade using Print File Submission
An upgrade file may be submitted as a print ready file to a printer port, example Port 9100.
The machine interpreter will identify the file as containing a firmware upgrade and start the
upgrade process.
All printing protocols supported by the machine support Print File Submission upgrades.
Manual upgrade using CentreWare Internet Services
NOTE: This procedure will delete any current jobs in the machine print queue and prevent
further jobs from printing until the upgrade has completed. If you wish to preserve these
jobs, allow them to complete before upgrading your software. All configured network
settings and installed options will be retained by the machine after the Software Upgrade
process.
Information Checklist
Before starting the procedure, please ensure that the following items have been performed:
1.
Obtain the new software upgrade file for your machine from the www.xerox.com web
site or from your Xerox Customer Support Representative. The upgrade file will have
an extension of [.hd]. Download the upgrade file to a local or network drive. You will
be able to delete the file after the upgrade procedure.
It is important to obtain the correct upgrade file for your particular model of machine.
For instructions to determine which model of machine you have, click here.
2.
1.
TCP/IP and HTTP protocols must be enabled on the machine so that the machine
web browser can be accessed.
Procedure
At your Workstation, open the web browser, enter the IP Address of the machine in
the Address bar.
2.
3.
4.
5.
6.
7.
8.
Press [Enter].
Click on the [Properties] tab.
Click on [Maintenance] link.
Click on [Upgrade Management] link.
Click on [Enabled]
Click on [Firmware Upgrade].
In the Firmware Upgrade box, click on [Browse] to locate the software upgrade file
[.hd] obtained earlier.
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9.
Click on the [.hd] file.
10. Click on the [Open] button.
11. Click on the [Install Software] button to proceed with the upgrade.
If prompted, enter the Administrator’s User ID [admin] and Password [1111], and
click on [Login].
12. The file will be sent to the printer and will disable the printing functionality. The web
browser will become inactive and you will not be able to access the machine via this
method until the upgrade has completed and the machine has rebooted. The
upgrade should take no longer than 30 minutes.
13. Once the machine has completed the upgrade it will reboot automatically. The
configuration report will print (if enabled). Check the configuration report to verify
that the software level has changed.
14. Your machine can be set to automatically schedule machine software upgrades from
a central server at a specific time on a regular basis.
Manual upgrade using a USB flash drive
This section provides instructions to upgrade machine software via a Software Upgrade file
stored on a USB flash drive.
NOTE: The print queue will be used for this procedure, so further jobs will not be printed
until the upgrade has finished.
All configured network settings and installed options will be retained by the machine after
the Software Upgrade process.
Information Checklist
Before starting the procedure, please ensure that the following items have been performed:
1.
The Software Upgrade file obtained from www.xerox.com or your Customer Service
Representative. The file will have an [.hd] extension.
IMPORTANT: It is important to obtain the correct upgrade file for your particular
model of machine. Xerox recommends that the file is stored in a subdirectory on the
USB flash drive so that it is easier to locate from the machine’s User Interface.
2.
If you are performing the upgrade on a networked (connected printer) machine,
ensure that the machine is online before continuing.
Procedure
1.
2.
3.
4.
5.
6.
Plug in the USB flash drive into the USB port at the front or side of the machine.
Select [Print from USB] from the pop-up menu.
A list of files and folders on the USB flash drive will appear.
Select the Upgrade File [.hd] by touching it.
Select [Add].
Select [Done].
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17 Software Upgrade
7.
8.
Select the Upgrade File [.hd] by touching it.
Press the green <Start> button to send the file to the machine and start the upgrade
process.
9.
The User Interface will indicate the status of the upgrade and the machine will
reboot once it is complete.
If you have chosen to print the Confirmation Report, it will be printed after the machine has
rebooted successfully.
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18 Troubleshooting
This chapter contains problem solving procedures and how to further assistance. For more
•
•
•
•
•
•
•
•
•
Store Files on page 183
Problem Solving Procedure
This section enables you to identify the network-related machine problems. Use the
following steps to identify and solve the problem. If the problem is not network related, refer
to the User Guide for corrective action.
1.
Resolve any local copier or fax problems first. Perform the corrective action that is
recommended by the User Guide. Do not attempt to resolve a network problem if the
local copier and fax functions are not operating correctly.
2.
3.
4.
5.
6.
7.
Check that the machine has power and it is switched on.
Check that the network cable is connected to the machine.
Check that the network cable is connected to the workstation.
Check that the correct print driver for the machine is selected at the workstation.
Check that the software application being used to send print jobs is set up correctly.
If printing and faxing documents are not available from a workstation, re-install a
print driver on the workstation.
8.
Call the local Xerox Welcome Center, where a representative will assist in the
diagnosis and solution of the problem.
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18 Troubleshooting
Network Scanning
Problem
Action
I cannot scan on the machine.
1.
2.
3.
4.
5.
If a Scan to File Confirmation Report is produced check the
details.
Print a System Configuration Report to check that Network
Scanning is configured correctly.
Ensure that the scan filing location, User account and password
are correctly configured on the machine.
Ensure that the User account has Read and Write access to the
scan filing location.
At a workstation on your network, login to the scan filing
location with the User account and copy a file into the location.
If you cannot do this, the Xerox machine will not be able to
scan to this location.
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NetworkScanning
Problem
Action
I cannot scan to an FTP site.
If you are using FTP to file scanned images, follow these instructions
to check that the service is configured correctly:
1.
Open a command prompt window from your Workstation:
a) Click on [Start].
b) Click on [Run].
c) Enter cmd.
d) Click on the [OK] button.
2.
In the [Command Prompt] window, enter ftp then enter a
space, then enter the IP Address of your FTP Server. For
example: C:\>ftp 192.221.13.4 (where the IP Address of your
FTP server is 192.221.13.4).
3.
4.
Press [Enter] on your keyboard.
At the 'User' prompt enter the username for the account you
created for the machine scanner. For example: User
<192.221.13.4:<none>>: xerox (where the Username is xerox).
5.
6.
At the 'Password' prompt enter the password for the account
you created for the machine scanner. For example: Password:
machine (where the password for the account is 'machine').
A response of 'User Username logged in' will appear if the FTP
server is correctly configured. If you cannot log in, open your
FTP server settings and check that the Read and Write boxes
are enabled, if applicable. If you have a 'Read Only' box -
ensure that this is not enabled.
7.
8.
Check the User account and password are correctly configured.
Check the User account has the appropriate rights to access
the directory where scans are filed.
If you are able to log in to the FTP server, try creating a directory in the
scan directory to check write access. To do this:
1.
Within the Command Prompt screen, log in to your FTP server
using the steps above.
2.
3.
Type mkdir xerox to create a directory called xerox.
A response of 'MKD Command Successful' will appear if the
directory has been created. If 'Permission denied' appears,
ensure that the User account has full read and write access
rights to the scanning directory (repository).
4.
5.
6.
Type rm xerox to delete the directory called xerox.
Type quit to end the FTP session.
Type exit to close the command prompt window.
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18 Troubleshooting
Problem
Action
I cannot scan to an HTTP or
HTTPS site.
1.
If the machine has been configured to scan to an HTTPS
destination with Server Validation enabled, the scan will fail if
the server certificate is either expired, untrusted, or contains an
incorrect domain name. Verify the HTTPS configuration within
CentreWare Internet Services.
2.
3.
Verify the server certificate within CentreWare Internet
Services.
If jobs greater than 2MB are failing using the ASP script, the
server upload limit may need to be increased.
•
•
•
•
Open the service manager and temporarily stop any IIS
related services.
Edit the file MetaBase.xml on the server. The file may be
located using the Windows search functionality.
Locate the AspMaxRequestEntityAllowed variable and
make its value larger.
Restart the IIS service.
4.
5.
If jobs greater than 2MB are failing using the PHP script, the
server upload limit may need to be increased.
•
•
Open the phh.ini file.
Adjust the following settings to accommodate the desired
upload limit for Network Scanning or Server Fax jobs:
upload_max_filesize, default_socket_timeout,
max_execution_time, max_input_time, memory_limit.
To help determine possible failure reasons:
a) Refer to the Server Log which may reside in the following
locations: IIS - c:\windows\system32\LogFiles\W3SVC1 or
for Apache - /apache/logs/.
b) Look for errors in script operations identified in the log, such
as directory permissions denied, size limits exceeded, etc.
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LDAP
Problem
Action
6.
Ensure the device is able to access the script. To enable
permissions to execute scripts on a Windows 2003 server:
a) Click on the [Start] menu.
b) Select [Programs].
c) Click on [Administrative Tools].
d) Select [Manage Your Server].
e) Select [Web Interface for Remote Administration of Web
Services].
f) Select [Web Server].
g) Select [Web Execute Permissions and enable scripts and
executables].
LDAP
Problem
Action
I cannot access the LDAP Address Ensure that the LDAP Server information is configured correctly within
Book.
CentreWare Internet Services.
The time taken to perform a
search exceeds the maximum
limit.
The machine contacted the LDAP Server, but the time to perform the
search exceeds the maximum search time defined by the
Administrator.
1.
2.
Enter a more specific name at the machine to refine the search.
Increase the number in the [Wait... seconds] box to increase
the time of the search. This is located within the CentreWare
Internet Services LDAP screen.
3.
Verify there are no communication problems with the LDAP
server.
The number of search results
exceeds the limit set on the LDAP
server.
The number of search results exceeds the limit set on the LDAP server.
1.
2.
Enter a more specific name at the machine to refine the search.
Increase the number in the Maximum Number of Search
Results. This is the maximum number of addresses that will
appear which match the search criteria selected by the User.
Set the Maximum Number to one less than the LDAP server will
allow. For example, if the LDAP server limit is 75, set the search
results to 74 or less. This setting is located within the Internet
Services LDAP screen.
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18 Troubleshooting
Problem
Action
No LDAP entries fit the search
criteria entered by the User.
Verify the Search Name Order is set to match the name syntax used
in your environment. This setting is located within the Internet
Services LDAP screen.
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ServerFax
Server Fax
Problem
Action
I cannot use this feature on the
machine.
1.
2.
3.
4.
5.
If a Server Fax Confirmation Report is produced check the
details.
Print a Server Fax Confirmation Report to check that Server Fax
is configured correctly.
Ensure that the fax filing location, User account and password
are correctly configured on the machine.
Ensure that the User account has Read and Write access to the
fax filing location.
At a workstation on your network, login to the fax filing
location with the User account and copy a file into the location.
If you cannot do this, the Xerox machine will not be able to fax
to this location.
Check the Third Party Fax Server Configuration
1.
At the fax server, disable the service so that it does not try to
collect new faxes from the fax filing repository. This will depend
on the particular product but often the relevant service can be
stopped. Refer to the manufacturer's instructions contained
with the fax server software to complete this task.
2.
3.
Send a test fax from the machine.
View the location on the server where the fax filing repository
was created. Verify that a directory with the extension .XSM
has been created and contains the correct TIFF files (one per
page of the fax sent).
If the fax filing repository contains the .TIFF files then the machine
has successfully completed its task. The problem lies with the third
party fax server. Ensure that the server is configured correctly and the
path to the fax filing repository is set. Refer to the manufacturer's
instructions contained with the fax server software to complete this
task.
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18 Troubleshooting
Embedded Fax
Problem
Action
I cannot use this feature on the
machine.
Ensure that the fax settings are correctly configured.
1.
2.
Press the <Log In/Out> button on the machine to enter the
Tools pathway.
Enter the Password of the Administrator’s account.
The default is [1111].
3.
4.
5.
6.
7.
8.
9.
Touch [Enter].
Press the <Machine Status> button.
Touch the [Tools] tab.
Touch [User Interface].
Touch [Service Enablements].
Touch [Embedded Fax].
Check that Embedded Fax is enabled.
Verify that the Fax Setups has been correctly configured. Further
information about the configuration of the Fax Setups screens can be
found in the User Guide delivered with your machine.
1.
2.
3.
4.
Touch the [Tools] tab.
Touch [User Interface].
Touch [Fax Service Settings].
Check that [Country], [Line Configuration] and [Transmission
Fax Defaults] are setup correctly.
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NetworkAccounting
Network Accounting
Problem
Action
I cannot use this feature on the
machine.
1.
Press the <Log In/Out> button on the machine to enter the
Tools pathway.
2.
3.
4.
5.
6.
7.
8.
9.
Enter the Administrator’s Password. The default is [1111].
Touch [Enter].
Press the <Machine Status> button.
Touch the [Tools] tab.
Touch [Accounting].
Touch [Accounting Enablement].
Touch [Authentication Mode].
Check that Network Accounting is enabled.
Test the communication between the Network Accounting Server and
the Xerox machine.
1.
At your Workstation, open the web browser, enter the IP
Address of the Xerox machine in the address field, and press
[Enter].
2.
The machine Internet Services web pages should appear. If it
does not, verify the IP Address settings on the machine. If you
do not have a web browser, test connectivity by pinging the IP
Address of the machine from your Network Accounting server.
3.
Verify that your Network Accounting server is configured
correctly. Consult the manufacturer's documentation with your
Network Accounting server to perform this task.
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18 Troubleshooting
Printing
Problem
I cannot print to the machine.
Action
1.
2.
Ensure that there are no network connectivity problems with
the Xerox machine.
Print a Test Page from the Xerox print driver to the machine to
verify connectivity.
3.
4.
Ensure that the print server is functional.
Print a Configuration Report at the Xerox machine to Ensure
that the network address information is correctly configured.
5.
1.
2.
1.
Ensure that the correct print driver is installed on the User 's
workstation.
The machine is printing slowly.
Configure the Xerox machine with an Ethernet speed that
matches the speed set on your hub or switch.
Ensure that the correct print driver is installed on the User 's
workstation.
My jobs are deleted or the
machine is requesting me to log
in.
If Xerox Standard Accounting (XSA) is enabled on your
machine, check that you have entered the correct User ID that
you have not exceeded your allocation. Refer to Xerox Standard
Accounting on page 117.
2.
3.
If Authentication is enabled on your machine, check that you
have entered the correct password.
If Guest Authentication is enabled on your machine and a User
has entered an incorrect PIN number five times, all Users are
locked out of all services for five minutes. Wait for five minutes
and then access the machine again with the correct Guest PIN
number.
My jobs are not printing on the
correct paper.
1.
2.
Ensure your required paper is loaded into the machine and the
guides are pushed up to the edge of the paper.
Close the paper tray. The paper selection screen will pop up on
the User Interface screen.
3.
4.
Select the options according to the paper loaded in the tray.
In your print driver, select the paper type according to the
settings that you programmed the paper tray with.
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Connectivity
Connectivity
Problem
Action
The machine is not available on
the network.
Network Connectivity
1.
2.
Print a Configuration Report at the machine to ensure that the
network address information is correctly configured.
Ensure that the Online button is enabled within the Tools area
at the User Interface screen.
3.
4.
Connect to the machines IP address
Ensure that the machine is configured with an Ethernet speed
that matches your hub or switch.
5.
Ensure that the machine's Ethernet cable is correctly patched
in at the hub/switch.
6.
7.
Ensure that the machine's Ethernet cable is functioning.
Ensure that other computers on your network can
communicate.
The machine has an incorrect
TCP/IP Address.
Test TCP/IP Connectivity
1.
2.
Ping the address of the machine from a command prompt
window.
If you receive a reply, the machine may be configured with a
duplicate IP Address. Unplug the Ethernet cable from the
machine and ping the IP Address again. If you still receive a
reply, re-connect the Ethernet cable.
3.
If you do not receive a reply when you ping the machine's IP
Address, check the network cables at the machine and the
computer that you are using to ping the machine.
4.
5.
Configure the Xerox machine with an Ethernet speed that
matches the speed set on your hub or switch.
Ensure that the Ethernet cable is correctly patched in at the
hub/switch.
6.
7.
Try a different Ethernet cable at the machine.
Check that other machines/computers can communicate over
the network.
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18 Troubleshooting
Problem
Action
Incorrect TCP/IP Address
In certain situations you may find the machine is configured with an
incorrect IP Address or displays a network error. There are several
possible causes of this:
1.
When the machine boots up it discovers that it has been
configured with an IP Address that is owned by another
machine.
Solution - Configure the machine with a unique IP Address.
2.
The machine cannot connect to the DHCP or BootP server. The
machine will use AutoIP to establish an address.
Solution - Check the DHCP or BootP server works correctly. Configure
the printer with a static IP Address.
3.
The printer has an IP Address of 169.254.x.x.
Solution - The machine cannot connect to the DHCP or BootP server.
The printer has used AutoIP to establish an address. Check the DHCP
or BootP server works correctly. Configure the printer with a static IP
Address.
NOTE: AutoIP (AutoNetting) When DHCP or BootP are enabled on
the machine, AutoIP is automatically enabled. If a DHCP or BootP
server does not respond with an IP Address, the machine will use
AutoIP to configure its own IP Address in the 169.254.0.0 range.
When the machine connects to the DHCP or BootP server it will
obtain a dynamic IP Address as normal.
If the machine is configured with a static IP Address, it will not use
AutoIP.
I cannot access CentreWare
Internet Services.
1.
2.
3.
4.
Ensure that the Xerox machine is configured with a valid IP
Address.
Ensure HTTP is enabled within the Tools area at the User
interface (UI) screen.
Ensure that the Online button is enabled within the Tools area
at the UI.
Within your web browser, set the option to bypass the proxy
server for local addresses.
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Appendix A
Wireless Connectivity
Overview
The Xerox machine is compatible with 802.11 (Wi-Fi®) wireless networks, when used with an
external wireless adapter .802.11 Ethernet Bridge.
802.11 Wireless Networking
The location where the machine is installed must be covered by an 802.11 wireless network.
This is typically provided by a nearby wireless access point or router, which is physically
connected to the wired Ethernet that serves the building.
802.11 Wireless Adapter
Ethernet
Cable
To
Building
Ethernet
Wireless
Access Point
/ Router
Wireless
Adapter
Xerox
Machine
The Wireless Adapter (also known as an Ethernet-to-Wireless bridge) is a device that
connects into the machine's Ethernet port using an Ethernet cable and acts as a wireless to
wired Ethernet converter.
connect the wireless adapter. Once the wireless adapter is connected to the Xerox machine.
Follow the steps in Chapter 3, Network Installation on page 13., and Chapter 4, Print Drivers
on page 37 to configure the network connectivity on the Xerox machine.
More information about compatible wireless adapters can be found on www.xerox.com.
Management Information Base (MIB)
A MIB (Management Information Base) is a database of objects that can be accessed by a
network management system.
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Xerox public MIBs are located at: http://ftp.xerox.com/pub/drivers/MIBs/
Customers can download the MIBs and use their SNMP tool to obtain the required
information.
Enable/Disable System Timer Values
To enable or disable any System Timer Value for either of the following must be carried out
on the machine:
•
•
•
System Time Out
Incomplete Scan
Held Job Time Out
At the machine
1.
2.
3.
4.
5.
6.
7.
Press the <Log In/Out> button on the machine to enter the Tools Pathway.
Enter the Administrator’s Password. The default is 1111.
Touch [Enter].
Press the <Machine Status> button.
Touch [Tools].
Touch [Device Settings].
Touch [Timers].
To enable System Time Out
8.
9.
Touch [System Time Out].
Touch [Enable], to set the timer to indicate when user selections will return to their
default settings.
10. Select the timer value (1 and 10 minutes) by touching the UP and DOWN arrow.
11. Touch [Save] to return to the Timers menu.
To enable Incomplete Scan
12. Touch [Incomplete Scan].
13. Touch [Enable], to set the timer to indicate when to delete an incomplete scan job.
14. Select the timer value (1 and 10 minutes) by touching the UP and DOWN arrow.
15. Touch [Save] to return to the Timers menu.
To enable Held Job Time Out
16. Touch [Held Job Time Out].
17. Touch [Enable], to set the timer to indicate how long the System will hold incomplete
jobs before automatically deleting them.
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Enable/Disable System Timer Values
18. Select the timer value for hours (0 - 120 Hours) and for minutes (0 - 59 minutes) by
touching the UP and DOWN arrow.
19. Touch [Save] to return to the Timers menu.
20. Press the <Log In/Out> button.
21. Touch [Confirm] to exit the Tools Pathway.
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Audit Log 148
Numerics
enable 148
802.11
file 148
ethernet bridge 185
802.11 Wireless Adapter 185
802.1X
event description 149
event ID 148
enable 139
overview 138
identify PC or User 150
IIO status 150
Authentication and Accounting 132
Authentication Type 132
A
Access
B
Accounting 49, 78
Active Jobs 161
Add
Billing 161
Billing Information 161
Black Copied Impressions 122
Black Printed Impressions 122
BOOTP 16
fax recipient 107
new address 89
Add the Printer 39
Address
C
add new 89
create new 90
Card Reader 7
Addressing
e-mail 79
Accessing 10
change 11
alert notification 165
alerts 159
enable HTTP 158
general 159
image settings 163
last billing meter read 161
print 162
support 165
Advanced 51
Alerts 159
general device 165
Apple Mac 53
AppleTalk (OS9) 54
TCP/IP (OSX and OS9) 53
Apple Max
AppleTalk
TCP/IP
install print driver 53
AppleTalk 7, 22
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Connection 5
Clone 33
initial 7
file 35
procedure 34
Cloning 33
Counters 161
Cover Sheet 108
Completion Status 149
Configuration 55
Configure
Create
group address book 90
local address book 88
self signed certificate 151
tion 37
e-mail 81
Ethernet 8
134
CUPS 30
LDAP 86
CWIS 9, 157
verify enablement 137
procedure 137
verify enablement 138
network authentication
procedure 136
network scanning
print driver 48
scan repository 60
SCO
D
DDNS 7
DHCP 7, 16
DHCP/Autonet 16
Distribution Templates 68
Document Management Fields 69
Download Audit Log 148
Dynamic Addressing
Linx CUPS 31
Client
GUI method 29
tty method 29
Dynamic IP Addressing
configure 15
SMB authentication 134, 135
SMTP 80
Solaris 2.x
Client
E
tty method 28
Unix
E-mail 79
Configure feature
HP-UX 25
SCO Client 29
Solaris Client 27
Configure Static IP Addressing 13
e-mail image settings 84
filing options 83
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INDEX
general 81
G
G3 108
configure SMTP 80
enable 80
General 81, 99, 159
General Account 123, 124
add users 124
enable 102
Group Account 120
create 90
overview 101
Entry Data 150
test 90
Guest Access 132
GUI method 27, 29
Ethernet 7
Ethernet Cable 8
Event Description 149
Event ID 148
H
enable SSL 153
Export
local address book 89
EXT 7
HTTPS 60, 63, 95, 97
HyperText Transport Protocol over Secure
Socket Layer 60, 95
F
Fax
I
IIO Status 150
immediate 144
cover sheet 108
use LAN 106
Fax Options 108
enable 145
FDI 7, 132
card reader 7
on demand 140
overview 140
File Transfer Protocol 60, 95
Filing Options 83
use at the machine 141
use over the network 142
immediate
Finisher Connection Port 7
Forced 4800 bps 108
FTP 60, 95
error 145
overview 140
Full Overwrite 141
Further Information 71, 78
Image Settings 163
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INDEX
LDAP 86
configure 85
Immediate Overwrite Error 145
Install
general settings 86
configure 136
clone file 35
print driver for Apple Talk (Windows) 45
print driver for RAW TCP/IP / Port 9100 (Win-
dowsI) 43
procedure 136
verify enablement 137
Linux
Installable Options 49
CUPS 30
Linux CUPS
dynamic addressing 31
static addressing 30
Linux LPR via PrintTool 31
static addressing 31
create 88
front 6
rear 7
IP Sec 147
IPP 7
overview 88
IPv4 Filtering 146
IPv6 Filtering 146
test 89
Local Authentication 132
configure 137
verify enablement 138
LPD 7
J
Job Log 68
Job Management 164
M
Machine Connection 5
Machine Digital Certificate Management 150
K
Kerberos (UNIX/Linux) authentication
configure 133
Kerboros authentication (UNIX/Linux)
configure 134
create
certificate signing request 152
access CWIS screen 151
create
overview 150
L
Management Information Base 185
MIB 185
LAN fax
use 106
mac os 107
N
windows 106
Layout Adjustment 83
Layout/Watermark 50
NDPS/NEPS 23
NetWare 7
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INDEX
Netware 23
P
enable 112
Paper/Output 49
PDF 164
test 115
activate machine 114
configure 113
Phone Line 7
personal 109
enable
Mac OS X 115
Win XP or Vista 114
overview 111
Phonebook Preferences 109
Port9100 7
Ports
verify service enablement 114
Network Images Send 122
Network Installation 13
Network Scanning
Ethernet 7
EXT 7
front 6
add
file destination 65
Power 8
field name 69
Power Cable 7
Preferences
users 109
require user input 70
scan options 70
Print 162
Print Driver
Print Drivers 37
Apple Mac 53
user editable 69
Print drivers
enable 60
Apple Mac
fax destinations 69
setup file destinations 65
Network scanning
setup template pool location 73
NWAdmin 23
TCP/IP (OSX and OS9) 53
AppleTalk (OS9) 54
configure
Print Driver 48
UNIX 56
O
Windows
ODIO 140
AppleTalk 44
Overview 93
control panel 3
e-mail 79
Raw TCP/IP Printing (Port 9100) 42
Print Files 77
from machine
on internal drive 77
on USB flash drive 77
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INDEX
Print Queue
Server Fax Repository
configure 94
Linux CUPS
dynamic addressing 31
static addressing 30
Linux LPR via PrintTool
static addressing 31
Setup
address books 84
AppleTalk 22
Print Services for Unix 37
Printer Driver
fax options 108
Printer Drivers
install for LPR port (Windows) 39
Printer drivers
Netware 23
NWAdmin 23
configure 51
Printing Preferences 49, 56
Unix 25
Q
SCO 28
Quick Network Setup 9
Solaris 2.x 27
SMart eSolutions 129
SMB authentication
configure 134, 135
SMTP
R
Rebooting 159
Repository 60, 94
default template 68
configure 80
File Transfer Protocol (FTP) 60, 95
HyperText Transport Protocol over Secure Sock-
SNMPv3 155
Solaris 2.x 27
overview 131
Server Message Block (SMB) 62, 96
Reset User Limits 124
Static Addressing
Linux CUPS 30
Static IP Addressing
Verify 14
Store Files 75
Super G3 108
Support 165
System Time Out 186
System Timer Values 186
S
Saved Settings 50
Security 131
Server Fax 93, 101
general 99
enable 94
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LDAP settings 87
T
software version 34
TCP/IP 7
TCP/IP (Windows) 13
Template 71
View
Test
audit log file 148
Trays 160
View IIO Status 145
Trusted Certificate Authorities 150
tty method 28, 29
W
Who should use this Guide? 1
Windows ADS 134, 135
Windows Print Driver
accounting 49
U
UNIX 56
Unix
installable options 49
paper/output 49
saved settings 50
Special Pages 50
SCO 28
tty method 29
Solaris 2.x 27
Windows Printing 37
Windows TCP/IP 13
Wireless Connectivity 185
setup 27
Unix/Linux 133
Upgrade
X
Xerox Phaser 3635MFP/S 1
Xerox Phaser 3635MFP/X 1
Xerox Standard Accounting 117
XSA
create
setting 121
enable 119
enable in CWIS 118
enable in print driver 119
USB 6, 7
User Account 121
User Accounts 137
User Preferences 109
add users 124
V
general accounts
overview 123
group account
Validation 70
Validation Servers 71
Verify
add users 121
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INDEX
overview 117
use feature 123
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