Document
User Function Guide
Manager
Networking Documents.
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TRADEMARKS AND COPYRIGHT
Trademarks
- The official name of Windows 98 is Microsoft Windows 98 Operating System.
- The official name of Windows Me is Microsoft Windows Me Operating System.
- The official name of Windows 2000 is Microsoft Windows 2000 Operating System.
- The official name of Windows XP is Microsoft Windows XP Operating System.
- The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
- Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products
are trademarks of Microsoft Corporation in the US and other countries.
- Apple, AppleTalk, Macintosh, Mac, TrueType, and LaserWriter are trademarks of Apple Computer, Inc. in
the US and other countries.
- Postscript is a trademark of Adobe Systems Incorporated.
- Netscape is a trademark of Netscape Communications Corporation.
- IBM, AT and AIX are trademarks of International Business Machines Corporation.
- NOVELL, NetWare, and NDS are trademarks of Novell, Inc.
- Other company names and product names in this manual are the trademarks of their respective
companies.
Copyright
© 2005 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of
TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.
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TABLE OF CONTENTS
1. MANAGING ADDRESS BOOK..........................................................................................................6
• About Managing Contacts in Address Book ....................................................................................6
• Registering Contacts .......................................................................................................................7
• Editing Contacts.............................................................................................................................10
• Deleting Contacts ..........................................................................................................................12
• Searching Contacts .......................................................................................................................14
2. MANAGING GROUPS.....................................................................................................................18
• About Managing Groups in Address Book.....................................................................................18
• Creating New Group......................................................................................................................19
• Editing Groups...............................................................................................................................22
• Deleting Groups.............................................................................................................................28
• Searching Groups..........................................................................................................................30
• Confirming the Members of the Groups.........................................................................................34
1. TOTAL COUNTER...........................................................................................................................36
• Displaying Print Counter................................................................................................................36
• Displaying Scan Counter ...............................................................................................................37
2. PRINT OUT TOTAL COUNTER ......................................................................................................38
3. DEPARTMENT COUNTER .............................................................................................................39
• Displaying Print Counter for Department Code .............................................................................39
• Displaying Scan Counter for Department Code.............................................................................41
• Displaying Fax Communication Counter for Department Code.....................................................43
4. MANAGING DEPARTMENT CODE ................................................................................................45
• Logging On As Administrator.........................................................................................................45
• Printing Department Codes List.....................................................................................................47
• Enabling Department Code ...........................................................................................................48
• Resetting All Department Counters ...............................................................................................49
• Deleting All Department Codes .....................................................................................................50
• Registering a New Department Code............................................................................................51
• Editing the Department Code ........................................................................................................54
• Deleting the Department Code ......................................................................................................58
• Resetting the Counter of Each Department...................................................................................60
• Setting Output Limitations for All Departments..............................................................................62
1. SETTING GENERAL FUNCTIONS .................................................................................................64
• Setting the Auto Clear Mode..........................................................................................................64
• Changing the Display Language....................................................................................................65
• Setting the Reversed Display Mode ..............................................................................................66
2. SETTING COPY FUNCTIONS ........................................................................................................68
3. SETTING FAX FUNCTIONS ...........................................................................................................70
4. SETTING SCAN FUNCTIONS ........................................................................................................72
5. PRINTING LISTS.............................................................................................................................74
• Printing the Address Book List.......................................................................................................74
• Printing the Group Numbers List ...................................................................................................75
• Printing the Function List (User) ....................................................................................................76
6. CHECKING E-MAIL.........................................................................................................................77
7. SETTING DRAWER ........................................................................................................................78
8. TURN OFF THE POWER (SHUT DOWN) ......................................................................................79
4. SETTING ITEMS (ADMIN)....................................................................................................................81
1. ENTERING TO ADMIN MENU ........................................................................................................82
2. SETTING GENERAL FUNCTIONS .................................................................................................84
• Setting the Device Information.......................................................................................................84
• Setting the Notification...................................................................................................................86
• Changing the Administrator Password ..........................................................................................88
• Setting the Date and Time.............................................................................................................90
• Setting the Weekly Timer...............................................................................................................92
• Setting the Auto Power Save Mode...............................................................................................95
• Setting the Sleep Mode .................................................................................................................97
1
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TABLE OF CONTENTS (Cont.)
3. SETTING NETWORK FUNCTIONS..............................................................................................100
• Setting the TCP/IP Protocol.........................................................................................................100
• Setting the IPX/SPX Protocol ......................................................................................................105
• Setting the NetWare Settings ......................................................................................................107
• Setting the SMB Protocol.............................................................................................................109
• Setting the AppleTalk Protocol ....................................................................................................112
• Setting the HTTP Network Service..............................................................................................114
• Setting the Ethernet Speed..........................................................................................................116
• Setting the LDAP and SNMP Network Service............................................................................118
4. SETTING COPY FUNCTIONS ......................................................................................................120
5. SETTING FAX FUNCTIONS .........................................................................................................122
• Setting the Terminal ID................................................................................................................122
• Setting the Fax Initial Setup.........................................................................................................125
• Setting the Line-2 Mode...............................................................................................................127
• Setting the RX Printing ................................................................................................................130
• Setting the Recovery Transmission.............................................................................................134
6. SETTING FILE FUNCTIONS.........................................................................................................136
7. SETTING E-MAIL FUNCTIONS ....................................................................................................137
• Setting the Scan to E-mail Message Properties ..........................................................................137
• Setting the Scan to E-mail Fragmentation...................................................................................138
8. SETTING INTERNET FAX FUNCTIONS ......................................................................................139
• Setting the Internet Fax Message Properties ..............................................................................139
• Setting the Internet Fax Fragmentation .......................................................................................140
• Setting the Internet Fax Body String Transmission .....................................................................141
9. SETTING LIST/REPORT...............................................................................................................142
• Setting the Transmission / Reception Journal .............................................................................142
• Setting the Communication Report..............................................................................................144
• Setting the Reception List............................................................................................................147
5. APPENDIX ..........................................................................................................................................153
1. LIST PRINT FORMAT ...................................................................................................................154
• Total Counter List ........................................................................................................................154
• Department Code List..................................................................................................................155
• Address Book List........................................................................................................................156
• Group Numbers List.....................................................................................................................157
• Function List (User) .....................................................................................................................158
• NIC Configuration Page...............................................................................................................159
• Function List (Administrator)........................................................................................................160
• PS3 Font List ...............................................................................................................................175
• PCL Font List...............................................................................................................................176
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PREFACE
Thank you for purchasing the Toshiba Multifunctional Digital System e-STUDIO202L/232/282. This Opera-
tor’s Manual describes the following:
•
•
How to set up the Multifunctional Digital System.
How to operate the functions in the [USER FUNCTIONS] button.
Before using the Multifunctional Digital System, thoroughly read and understand this Operator's Manual.
To ensure that clean copies are made at all times and to keep your Multifunctional Digital System in opti-
mum working order, this Operator’s Manual should be readily available for future reference.
To ensure correct and safe use of the Toshiba Multifunctional Digital System e-STUDIO202L/232/282,
this Operator's Manual describes safety precautions according to the following three levels of warning:
Before reading this Operator's Manual, you should fully understand the meaning and importance of
these signal words.
•
•
•
Warning
Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury,
or serious damage, or fire in the equipment or surrounding assets.
Caution
Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate
injury, partial damage of the equipment or surrounding assets, or loss of data.
Note
Indicates a procedure you should follow to ensure the optimal performance of the Multifunctional
Digital System and problem-free copying.
•
•
Tip
Describes handy information that is useful to know when operating the Multifunctional Digital Sys-
tem.
Advice
Describes an operation you should follow to keep the Multifunctional Digital System in good working
order.
3
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FEATURES OF THE e-STUDIO202L/232/282
The e-STUDIO202L/232/282 is a Multifunctional Digital Systems that is capable of using each function via
networks. The e-STUDIO202L/232/282 also has various optional paper handling devices to meet the
needs of your office.
The e-STUDIO202L/232/282 offers the following convenient features, functions and options.
•
•
The copying speed is 20 copies (LT) per minute for e-STUDIO202L, 23 copies (LT) per minute for e-
STUDIO232, 28 copies (LT) per minute for the e-STUDIO282.
Considering eco-friendliness and energy saving, the used toner free recycle system is adopted, warm-
up time is shortened to approximately 25 seconds and the ozone generation amount in the equipment
is reduced by 75% compared with current models.
•
•
Improving the scanning speed allows you to scan, fax and copy with ease. You can also make duplex
copies at the equivalent speed.
An all-in-one controller is installed to perform the effective network functions. (To use the print, scan
and Internet Fax functions, optional printer kit, scanner kit, printer/scanner kit, etc. are required.)
The input/output interface is designed for internet connection (access) environment.
A 1/2 VGA wide panel improves operability and efficiency.
A universal design is adopted for the control panel whose angle can be changed.
The e-Filing function allows you to scan, save, reuse, and re-edit the original data via client PCs from
the scanning section.
•
•
•
•
•
•
Received Fax documents can be stored in the e-Filing without printing them. (Optional FAX board is
required.)
Scanned originals can be sent via Fax and E-mail simultaneously. (To send them via Fax, optional FAX
board is required. To send them via E-mail, optional printer/scanner kit or scanner kit is required.)
Electric sorting improves copying productivity.
Comes with rich editing functions such as trimming, masking and mirror.
Loading the page memory and hard disk as standard equipment enables 2 in 1/4 in 1, Electronic sort-
ing and magazine sorting, etc.
•
•
•
•
The job build function enables the copying and storing collectively of up to 1,000 original pages by
scanning each page with the optimum original mode or image adjustment and setting the desired fin-
ishing mode.
•
•
•
A fixing system that uses less oil reduces the amount of oil affixed to the paper.
By simply replacing the cartridge, you can add toner without dirtying your hands.
A wide variety of media from thick paper (up to 110 lb. Index), sticker labels, OHP films, etc. is accept-
able.
•
•
Printing and copying on envelopes are also possible.
Installing an optional finisher offers quick automatic sorting, stapling and hole punching (optional) of
copies.
•
•
Installing a finisher with an optional saddle stitching function attached allows you to select the saddle
stitching mode which will automatically staple the center of the documents just like a book.
When the optional printer/scanner kit, both printer kit and scanner kit, or Fax board is installed, the
machine will enter a Sleep mode and will re-activate when a job is received.
4
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1. MANAGING ADDRESS
BOOK (ADDRESS MENU)
1
1. MANAGING ADDRESS BOOK..............................................................................................6
• Registering Contacts...........................................................................................................................7
• Editing Contacts................................................................................................................................10
• Deleting Contacts..............................................................................................................................12
• Searching Contacts...........................................................................................................................14
2. MANAGING GROUPS.........................................................................................................18
• About Managing Groups in Address Book........................................................................................18
5
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1. MANAGING ADDRESS BOOK
About Managing Contacts in Address Book
Contacts in the Address Book will be displayed such as in the [ADDRESS] button screen that is displayed
by pressing the [FAX] button on the Control Panel. These are also used to specify the recipients for Scan
to E-mail documents.
In Address Book, you can register up to 1000 contacts that can contain a fax number, an E-mail address,
or both in each contact. Also you can specify the option settings for the fax transmission in each contact,
such as Transmission type, ECM, Quality transmission, Line select, and subaddress settings.
1
•
•
You can register the E-mail addresses in the Address Book, however, you can use them to specify the
destinations for Scan to E-mail or Internet Fax only when the Scanner Kit is installed, or when the
Printer/Scanner Kit is installed.
You can register the fax numbers in the Address Book, however, you can use them to specify the des-
tinations for fax transmission only when the optional Fax unit is installed.
In the Address Book button menu, you can perform following operations to manage contacts.
•
•
•
•
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
6
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Registering Contacts
The following procedure describes how to register new contact in the Address Book.
1
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [ADDRESS] button, and then press the [ADDRESS BOOK]
button on the touch panel.
• The ADDRESS BOOK screen is displayed.
3 Press undefined button that you want to register new contact and
press the [ENTRY] button.
• The ADDRESS BOOK REGISTRATION screen is displayed.
If the touch panel does not display an undefined contact, press the [Next] button to display the next screen.
7
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1.MANAGING ADDRESS BOOK (Cont.)
4 Press each button on the touch panel to enter following contact infor-
mation.
1
• [FIRST NAME] — Enter the first name of the contact. This name will appear in the address book list on the
touch panel.
• [LAST NAME] — Enter the last name of the contact. This name will appear in the address book list on the
touch panel.
• [FAX NO.] — Enter the fax number of the contact.
• [2ND FAX] — Enter the second fax number of the contact.
• [E-MAIL] — Enter the E-mail address of the contact.
• [CORP.] — Enter the company name of the contact.
• [DEPT.] — Enter the department name of the contact.
• [KEYWORD] — Enter the keyword of the contact. This keyword can be used to search for this contact.
You must at least enter either the [FIRST NAME] or [LAST NAME] button, and either the [FAX NO.] or [E-MAIL]
button to register the contact.
When you press each button, the input screen is displayed. Enter the value using the keyboard and digital keys
and press the [ENTER] button to set the entry.
5 Press the [OPTION] button to specify the default settings for a fax
transmission.
This is available only when the optional fax unit is installed.
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
8
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6 Specify following items as you required.
1
• TX TYPE — This sets the type of the fax transmission mode. Press the [MEMORY TX] button to select the
memory transmission mode or the [DIRECT TX] button to select the direct transmission mode.
• ECM — Select whether enabling or disabling the ECM (Error Correction Mode) to automatically resend any
portion of the document affected by phone line noise or distortion. Press the [ON] button to enable the ECM,
or the [OFF] button to disable the ECM.
• QUALITY TX — Select whether a document is sent in the Quality TX mode. This feature allows to send a doc-
ument at a slower speed than a normal so that the transmission will be less affected by line condition. Press
the [ON] button to enable the Quality TX, or [OFF] button to disable the Quality TX.
• LINE SELECT — Select the line to be used for the fax transmission. Press the [LINE1] button to use the Line
1, or [LINE2] button to use Line 2. The [LINE2] button can be selected only when the optional 2nd line board is
installed.
• [SUB] — Enter the mailbox number if you want to send originals to the mailbox in the remote fax.
• [SID] — Enter the password to input a document into the mailbox in the remote facsimile.
• [SEP] — Enter the mailbox number if you want to retrieve a document from the mailbox in the remote fax.
• [PWD] — Enter the password to retrieve a document from the mailbox in the remote facsimile.
When you press the [SUB], [SID], [SEP], and [PWD] buttons, the input screen is displayed. Enter the value using
the keyboard and digital keys, and press the [ENTER] button to set the entry.
7 Press the [ENTER] button to save option settings.
8 Press the [ENTER] button to register the contact.
9
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1.MANAGING ADDRESS BOOK (Cont.)
Editing Contacts
The following procedure describes how to edit existing contact in the Address Book.
1
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [ADDRESS] button, and then press the [ADDRESS BOOK]
button on the touch panel.
• The ADDRESS BOOK screen is displayed.
3 Press the contact that you want to edit and press the [EDIT] button.
• The ADDRESS BOOK EDIT screen is displayed.
• If the touch panel does not display the contact that you want to edit, press the [Next] button to display the next
screen.
• You can quickly search for the contact that you want to edit. To search for the contact, see the “Searching
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
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10
4 Press each button on the touch panel to edit the contact information.
1
• For the description of each item, see the Step 4 in the procedure of “Registering Contacts” in the previous sec-
tion.
5 Press the [OPTION] button to specify the default settings for a fax
transmission.
This is available only when the optional fax unit is installed.
6 Specify the items as you required.
• For the description of each item, see the Step 6 in the procedure of “Registering Contacts” in the previous sec-
tion.
7 Press the [ENTER] button to save option settings.
8 Press the [ENTER] button to save the contact.
• The contact is edited.
11
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1.MANAGING ADDRESS BOOK (Cont.)
Deleting Contacts
The following procedure describes how to delete existing contact in the Address Book.
1
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [ADDRESS] button, and then press the [ADDRESS BOOK]
button on the touch panel.
• The ADDRESS BOOK screen is displayed.
3 Press the contact that you want to delete and press the [DELETE] but-
ton.
• The delete confirmation screen is displayed.
If the touch panel does not display the contact that you want to delete, press the [Next] button to display the next
screen.
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
12
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4 Press the [YES] button to delete the contact, or the [NO] button to
cancel deleting.
1
• When you press the [YES] button, the selected contact is deleted.
13
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1.MANAGING ADDRESS BOOK (Cont.)
Searching Contacts
The following procedure describes how to search for contacts in the Address Book. This function is useful
to find the contact that you want to edit.
1
You can search for the contacts by entering a ID number or the search strings.
Searching a Contact by ID Number
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [ADDRESS] button, and then press the [ADDRESS BOOK]
button on the touch panel.
• The ADDRESS BOOK screen is displayed.
3 Press the [KNOWN ID] button.
• The KNOWN ID screen is displayed.
4 Enter the ID Number using the digital keys and press the [ENTER] but-
ton.
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
14
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5 The touch panel displays the screen that contains the searched con-
tact. Press the contact and press the [EDIT] button to edit the contact
1
information, or press the [DELETE] button to delete the contact.
Searching Contacts by Entering Search String
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [ADDRESS] button, and then press the [ADDRESS BOOK]
button on the touch panel.
• The ADDRESS BOOK screen is displayed.
3 Press the [SEARCH ADDRESS] button.
• The SEARCH ADDRESS screen is displayed.
15
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1.MANAGING ADDRESS BOOK (Cont.)
4 Press the button that is used for searching to specify the search
string.
1
• When you press each button, the input screen is displayed.
5 Enter the search string using the keyboard and digital keys, and press
the [ENTER] button.
It will search for the contacts that contain the search text in the specified items.
6 Specify the search string in the items that you require and press the
[SEARCH] button.
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
16
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7 The touch panel displays the screen that contains the searched con-
tacts. Press the contact and press the [ENTER] button to edit the con-
1
tact information.
17
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2. MANAGING GROUPS
About Managing Groups in Address Book
You can create groups that contain the multiple members of contacts. This enables you to specify the
groups instead of specifying each recipient separately when operating Scan to E-mail, or fax or Internet
Fax transmission. You can also delete groups.
1
In Address Book, you can register up to 200 groups and each group can contain up to 1000 members.
•
•
One fax number or one E-mail address is counted as one destination. If you select the contact that
contains both fax number and E-mail address, it results in two destinations in the group.
You can register the E-mail addresses in the Groups, however, you can use them to specify the desti-
nations for Scan to E-mail or Internet Fax only when the Scanner Kit is installed, or when the Printer/
Scanner Kit is installed.
•
You can register the fax numbers in the Groups, however, you can use them to specify the destinations
for fax transmission only when the optional Fax unit is installed.
In the Group button menu, you can perform following operations to manage groups.
•
•
•
•
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
18
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Creating New Group
The following procedure describes how to create new group in the Address Book.
1
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [ADDRESS] button, and then press the [GROUP] button on
the touch panel.
• The GROUP screen is displayed.
3 Press undefined button that you want to create new group and press
the [ENTRY] button.
• The GROUP NO. REGISTRATION screen is displayed.
If the touch panel does not display an undefined group, press the [Next] button to display the next screen.
4 Press the [GROUP NAME] button.
• The input screen is displayed.
19
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2.MANAGING GROUPS (Cont.)
5 Enter the group name using the keyboard and digital keys, and press
the [ENTER] button.
1
6 Press the [ENTER] button.
• The CHECK OF GROUP MEMBER screen is displayed.
7 Select the contacts that you want to add to the group, and then press
the [ENTER] button.
• To add or remove the contacts by selecting each contacts manually, see “Adding or Removing Contacts”.
• To add the contacts by searching them with the ID number, see “Adding Contacts by Searching with ID Num-
• To add the contacts by searching them with search string, see “Adding Contacts by Searching with Search
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
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20
8 New Group is created and appears on the touch panel.
1
21
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2.MANAGING GROUPS (Cont.)
Editing Groups
The following procedure describes how to edit the name of groups, add or remove the members in groups.
1
Editing Group Name
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [ADDRESS] button, and then press the [GROUP] button on
the touch panel.
• The GROUP screen is displayed.
3 Press the group that you want to edit and press the [EDIT] button.
• The GROUP NO. EDIT screen is displayed.
If the touch panel does not display the group that you want to edit, press the [Next] button to display the next
screen.
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
22
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4 Press the [GROUP NAME] button to edit the group name.
1
• The input screen is displayed.
5 Enter the group name using the keyboard and digital keys, and press
the [ENTER] button.
6 Press the [ENTER] button.
• The CHECK OF GROUP MEMBER screen is displayed.
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2.MANAGING GROUPS (Cont.)
7 In the screen, the contacts that have been registered in the group are
highlighted.
1
• To add or remove the contacts by selecting each contacts manually, see “Adding or Removing Contacts”.
• To add the contacts by searching them with the ID number, see “Adding Contacts by Searching with ID Num-
• To add the contacts by searching them with search string, see “Adding Contacts by Searching with Search
8 To finish editing the group, press the [ENTER] key to save the set-
tings.
Adding or Removing Contacts
1 Press the contacts that are not highlighted to add to the group, or
press the highlighted contacts to remove from the group.
• To add both the fax number and E-mail address of a contact to the group, press over the contact name.
• To add only the fax number of a contact to the group, press the [FAX] button of the contact.
• To add only the E-mail address of a contact to the group, press the [E-MAIL] button of the contact.
• Press the [Prev] button or [Next] button to display the contacts in the different page.
• You can also clear the all highlighted contacts by pressing the [ALL CLEAR] button.
2 Press the [ENTER] button to save the group.
• The group is modified.
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
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Adding Contacts by Searching with ID Number
1
1 Press the [KNOWN ID] button.
• The KNOWN ID screen is displayed.
2 Enter the ID Number using the digital keys and press the [ENTER] but-
ton.
3 The touch panel displays the screen that contains the searched con-
tact. Press the contact to be added to the group.
• To add both the fax number and E-mail address of a contact to the group, press over the contact name.
• To add only the fax number of a contact to the group, press the [FAX] button of the contact.
• To add only the E-mail address of a contact to the group, press the [E-MAIL] button of the contact.
• Press the [Prev] button or [Next] button to display the contacts in the different page.
• You can also clear the all highlighted contacts by pressing the [ALL CLEAR] button.
25
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2.MANAGING GROUPS (Cont.)
4 Press the [ENTER] button to add to the group.
• The contacts in the group is modified.
1
Adding Contacts by Searching with Search String
1 Press the [SEARCH ADDRESS] button.
• The SEARCH ADDRESS screen is displayed.
2 Press the button that is used for searching to specify the search
string.
• When you press each button, the input screen is displayed.
3 Enter the search string using the keyboard and digital keys, and press
the [ENTER] button.
It will search for the contacts that contain the search string in the specified items.
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
26
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4 Specify the search string in the items that you require and press the
[SEARCH] button.
1
5 The touch panel displays the screen that contains the searched con-
tacts. Press the contacts that you want to add to the group.
• To add both the fax number and E-mail address of a contact to the group, press over the contact name.
• To add only the fax number of a contact to the group, press the [FAX] button of the contact.
• To add only the E-mail address of a contact to the group, press the [E-MAIL] button of the contact.
Press the [Prev] button or [Next] button to display the contacts in the different page.
6 Press the [ENTER] button to save the group.
• The contacts in the group is modified.
27
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2.MANAGING GROUPS (Cont.)
Deleting Groups
The following procedure describes how to delete a group in the Address Book.
1
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [ADDRESS] button, and then press the [GROUP] button on
the touch panel.
• The GROUP screen is displayed.
3 Press the group that you want to delete and press the [DELETE] but-
ton.
• The delete confirmation screen is displayed.
If the touch panel does not display the group that you want to delete, press the [Next] button to display the next
screen.
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
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4 Press the [YES] button to delete the contact, or [NO] button to cancel
deleting.
1
• When you press the [YES] button, the selected group is deleted.
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2.MANAGING GROUPS (Cont.)
Searching Groups
The following procedure describes how to search for groups in the Address Book. This function is useful
to find the contact that you want to edit.
1
You can search for the groups by entering the ID number or the search string.
Searching a Group by ID Number
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [ADDRESS] button, and then press the [GROUP] button on
the touch panel.
• The GROUP screen is displayed.
3 Press the [KNOWN ID] button.
• The KNOWN ID screen is displayed.
4 Enter the ID Number using the digital keys and press the [ENTER] but-
ton.
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
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5 The touch panel displays the screen that contains the searched
group. Press the group and press the [EDIT] button to edit the group
1
information.
Searching Groups by Group Name
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [ADDRESS] button, and then press the [GROUP] button on
the touch panel.
• The GROUP screen is displayed.
3 Press the [SEARCH GROUP] button.
• The SEARCH GROUP screen is displayed.
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2.MANAGING GROUPS (Cont.)
4 Press the [GROUP NAME] button to specify the search string.
1
• The input screen is displayed.
5 Enter the search string using the keyboard and digital keys, and press
the [ENTER] button.
It will search for the groups that contain the search string in the group name field.
6 Press the [SEARCH] button.
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
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7 The touch panel displays the screen that contains the searched
groups. Press the group and press the [ENTER] button to edit the
1
group information.
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2.MANAGING GROUPS (Cont.)
Confirming the Members of the Groups
The following procedure describes how to confirm the contacts that are added in the group.
1
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [ADDRESS] button, and then press the [GROUP] button on
the touch panel.
• The GROUP screen is displayed.
3 Press the [CONTENTS] button of the group that you want to confirm
the members.
4 The contacts added to the group are displayed.
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
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2. MANAGING COUNTERS
(COUNTER MENU)
2
1. TOTAL COUNTER...............................................................................................................36
2. PRINT OUT TOTAL COUNTER...........................................................................................38
3. DEPARTMENT COUNTER..................................................................................................39
• Displaying Scan Counter for Department Code................................................................................41
4. MANAGING DEPARTMENT CODE.....................................................................................45
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1. TOTAL COUNTER
Displaying Print Counter
This feature allows you to display the total number of the print counter.
The print counter contains following counters:
•
•
•
Copy Counter — indicates the number of sheets that has been printed by copy operations.
Fax Counter — indicates the number of sheets that has been printed by fax receptions.
Printer Counter — indicates the number of sheets that has been printed by print operations and E-
mail receptions (Internet Fax receptions).
2
•
List Counter — indicates the number of sheets that has been printed by system page print operations.
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [COUNTER] button, and then press the [TOTAL COUNTER]
button on the touch panel.
• The TOTAL COUNTER menu is displayed.
3 Press the [PRINT COUNTER] button.
4 The Print Counter is displayed.
2.MANAGING COUNTERS (COUNTER MENU)
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Displaying Scan Counter
This feature allows you to display the total number of the scan counter.
The scan counter contains following counters:
•
•
Copy Counter — indicates the number of originals that has been scanned by copy operations.
Fax Counter — indicates the number of originals that has been scanned by fax and Internet Fax trans-
missions.
•
Network Counter — indicates the number of originals that has been scanned by scan operations.
2
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [COUNTER] button, and then press the [TOTAL COUNTER]
button on the touch panel.
• The TOTAL COUNTER menu is displayed.
3 Press the [SCAN COUNTER] button.
4 The Scan Counter is displayed.
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2. PRINT OUT TOTAL COUNTER
This feature allows you to print the total counter list.
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [COUNTER] button, and then press the [PRINT OUT TOTAL
2
COUNTER] button on the touch panel.
• The total counter list is printed.
2.MANAGING COUNTERS (COUNTER MENU)
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38
3. DEPARTMENT COUNTER
Displaying Print Counter for Department Code
This feature allows you to display the number of the print counter for each department code.
The department counter is available only when this equipment has been managed with the department
code.
2
The print counter contains following counters:
•
•
•
•
Copy Counter — indicates the number of sheets that has been printed by copy operations.
Fax Counter — indicates the number of sheets that has been printed by polling operations.
Printer Counter — indicates the number of sheets that has been printed by print operations.
List Counter — indicates the number of sheets that has been printed by system page print operations.
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [COUNTER] button, and then press the [DEPARTMENT
COUNTER] button on the touch panel.
• The DEPARTMENT CODE screen is displayed.
3 Enter the department number using the digital keys, and then press
the [ENTER] button.
39
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Displaying Scan Counter for Department Code
This feature allows you to display the number of the scan counter for each department code.
The department counter is available only when this equipment has been managed with the department
code.
2
The scan counter contains following counters:
•
•
Copy Counter — indicates the number of originals that has been scanned by copy operations.
Fax Counter — indicates the number of originals that has been scanned by fax and Internet Fax trans-
missions.
•
Network Counter — indicates the number of originals that has been scanned by scan operations.
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [COUNTER] button, and then press the [DEPARTMENT
COUNTER] button on the touch panel.
• The DEPARTMENT CODE screen is displayed.
3 Enter the department number using the digital keys, and then press
the [ENTER] button.
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Displaying Fax Communication Counter for Department Code
This feature allows you to display the number of the Fax and Internet Fax Transmission and Reception
counter for each department code.
The department counter is available only when this equipment has been managed with the department
code.
2
The fax communication counter contains following counters:
•
•
Transmit — indicates the number of pages that are sent by Fax transmissions.
Reception — indicates the number of pages that are received by polling operations.
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [COUNTER] button, and then press the [DEPARTMENT
COUNTER] button on the touch panel.
• The DEPARTMENT CODE screen is displayed.
3 Enter the department number using the digital keys, and then press
the [ENTER] button.
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4. MANAGING DEPARTMENT CODE
Logging On As Administrator
You can audit the copy quantity of copy, print, scan, and facsimile pages performed by setting a depart-
ment code. Up to 1000 department codes can be registered.
To manage the department code, you must know the administrator password for this equipment. There-
fore, it is recommended to be performed by an authorized administrator in your place.
2
If the User Management Setting is enabled and you login with the user name that has the Account Man-
ager privilege, you do not have to enter the administrator password to display the DEPARTMENT MAN-
AGEMENT menu.
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [COUNTER] button, and then press the [DEPARTMENT
MANAGEMENT] button on the touch panel.
• The ADMINISTRATOR PASSWORD screen is displayed.
3 Press the [PASSWORD] button.
• The input screen is displayed.
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4.MANAGING DEPARTMENT CODE (Cont.)
4 Enter the administrator password and press the [ENTER] button.
2
• The DEPT. MANAGEMENT menu is displayed.
5 Continue the operation that you want.
•
•
•
•
•
•
•
•
•
2.MANAGING COUNTERS (COUNTER MENU)
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46
4.MANAGING DEPARTMENT CODE (Cont.)
Enabling Department Code
In the initial setting, the department code feature is disabled. If you want to manage the counter sepa-
rately by the department codes, you must enable the department code. When the department manage-
ment is enabled, the department code input screen will be displayed before entering the copy, scan, fax,
and e-Filing operation screen to manage the operations for each department code. Also the print jobs that
are sent from computers can be managed for each department code.
2
•
•
The [DEPARTMENT MANAGEMENT] button will be available after registering a department code.
Before enabling the department code, register the required department code.
Using TopAccess, you can also configure the Department Code Enforcement setting that sets whether
the invalid jobs, which a department code is not specified or invalid department code is specified, will
be printed or stored in the invalid job list when the department management is enabled. For instruc-
tions on how to set the Department Code Enforcement, see TopAccess Guide.
When the User Management Setting is enabled, the Department Code feature cannot be disabled. If
you want to disable the Department Code, you must disable the User Management Setting and then
disable the Department Code.
•
1 In the DEPT. MANAGEMENT menu, press the [DEPARTMENT
MANAGEMENT] button.
• The DEPARTMENT MANAGEMENT screen is displayed.
For the procedure to display the screen above, see “Logging On As Administrator”.
2 Press the [ENABLE] button to enable the department code, or
[DISABLE] button to disable the department code.
2.MANAGING COUNTERS (COUNTER MENU)
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Resetting All Department Counters
This function clears all department counters to “0”.
•
•
This function is available only when the department code is enabled.
This function clears only the department counters. You cannot clear the total counter.
2
1 In the DEPT. MANAGEMENT menu, press the [RESET ALL
COUNTERS] button.
• The clear confirmation screen is displayed.
For the procedure to display the screen above, see “Logging On As Administrator”.
2 Press the [YES] button to clear all department counters, or [NO]
button to cancel clearing.
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4.MANAGING DEPARTMENT CODE (Cont.)
Deleting All Department Codes
This function deletes all department codes that have been registered.
The [DELETE ALL] button will be available after registering a department code.
2
1 In the DEPT. MANAGEMENT menu, press the [DELETE ALL] button.
• The delete confirmation screen is displayed.
For the procedure to display the screen above, see “Logging On As Administrator”.
2 Press the [YES] button to delete all department codes, or [NO] button
to cancel deleting.
2.MANAGING COUNTERS (COUNTER MENU)
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Registering a New Department Code
The function allows you to register new department code.
After registering the department code(s), you must enable the Department Code function.
2
1 In the DEPT. MANAGEMENT menu, press the [DEPARTMENT
REGISTRATION] button.
• The DEPARTMENT CODE screen is displayed.
For the procedure to display the screen above, see “Logging On As Administrator”.
2 Press the undefined department code and press the [CHANGE]
button.
• The input screen is displayed.
If the touch panel does not display an undefined department code, press the [Next] button to display the next
screen.
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4.MANAGING DEPARTMENT CODE (Cont.)
3 Enter the department name using the keyboard and digital keys, and
press the [ENTER] button.
2
• The REGISTRATION DEPARTMENT CODE screen is displayed.
4 Enter the 5-digit code in the “New Code” field using the digital keys,
and then press the [SET] button to set the entry.
• If you enter the code, asterisks (*) appear in the “New Code” field.
• If you want to clear the code to retype it, press the [CLEAR] button on the Control Panel.
• After pressing the [SET] button, the “Retype New Code” field is highlighted.
The department code must be the 5-digit code except “00000”.
5 Enter the 5-digit code again in the “Retype New Code” field using the
digital keys, and then press the [SET] button to set the entry.
• If you enter the code, asterisks (*) appear in the “Retype New Code” field.
• If you want to clear the code to retype it, press the [CLEAR] button on the Control Panel.
2.MANAGING COUNTERS (COUNTER MENU)
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If you want to return to the “New Code” field to retype it, press the [RESET] button.
6 Press the [ENTER] button at the bottom of the touch panel.
7 Set the limitation of this department code as required.
• The LIMITATION screen is displayed.
2
• Press the [ON] button to enable the output limitation for this department code. When you select the [ON] but-
ton, press the “Limitation” field and enter the maximum number of the outputs for this department code using
the digital keys. You can enter up to “99999999”. If you do not set the output limitation for outputs, press the
[OFF] button.
If you enter “0” for the limitation, it will disable printing any copies or prints using this department code.
8 Press the [ENTER] button.
• New department code is registered.
53
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4.MANAGING DEPARTMENT CODE (Cont.)
Editing the Department Code
The function allows you to edit the existing department code.
1 In the DEPT. MANAGEMENT menu, press the [DEPARTMENT
REGISTRATION] button.
2
• The DEPARTMENT CODE screen is displayed.
For the procedure to display the screen above, see “Logging On As Administrator”.
2 Press the department button that you want to edit and press the
[CHANGE] button.
• The message “This department code is already registered. Do you wish to replace this code?” is displayed.
If the touch panel does not display the department code that you want to edit, press the [Next] button to display
the next screen.
2.MANAGING COUNTERS (COUNTER MENU)
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3 Press the [ENTER] button.
2
• The input screen is displayed.
4 Enter the department name using the keyboard and digital keys, and
press the [ENTER] button.
• The CHANGE DEPARTMENT CODE screen is displayed.
5 Enter current department code in the “Current Code” field using the
digital keys, and then press the [SET] button to set the entry.
• If you enter the code, asterisks (*) appear in the “Current Code” field.
• If you want to clear the code to retype it, press the [CLEAR] button on the Control Panel.
• After pressing the [SET] button, the “New Code” field is highlighted.
55
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4.MANAGING DEPARTMENT CODE (Cont.)
6 Enter new 5-digit code in the “New Code” field using the digital keys,
and then press the [SET] button to set the entry.
2
• If you enter the code, asterisks (*) appear in the “New Code” field.
• If you want to clear the code to retype it, press the [CLEAR] button on the Control Panel.
• After pressing the [SET] button, the “Retype New Code” field is highlighted.
The department code must be the 5-digit code except “00000”.
If you want to return to the “Current Code” field to retype it, press the [RESET] button.
7 Enter new 5-digit code again in the “Retype New Code” field using the
digital keys, and then press the [SET] button to set the entry.
• If you enter the code, asterisks (*) appear in the “Retype New Code” field.
• If you want to clear the code to retype it, press the [CLEAR] button on the Control Panel.
If you want to return to the “Current Code” field or “New Code” field to retype them, press the [RESET] button.
8 Press the [ENTER] button at the bottom of the touch panel.
• The LIMITATION screen is displayed.
2.MANAGING COUNTERS (COUNTER MENU)
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9 Set the limitation of this department code as required.
2
• Press the [ON] button to enable the output limitation for this department code. When you select the [ON] but-
ton, press the “Limitation” field and enter the maximum number of the outputs for this department code using
the digital keys. You can enter up to “99999999”. If you do not set the output limitation for outputs, press the
[OFF] button.
If you enter “0” for the limitation, it will disable printing any copies or prints using this department code.
10Press the [ENTER] button.
• The department code is edited.
57
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4.MANAGING DEPARTMENT CODE (Cont.)
Deleting the Department Code
The function allows you to delete the existing department code.
1 In the DEPT. MANAGEMENT menu, press the [DEPARTMENT
REGISTRATION] button.
2
• The DEPARTMENT CODE screen is displayed.
For the procedure to display the screen above, see “Logging On As Administrator”.
2 Press the department button that you want to delete and press the
[DELETE] button.
• The delete confirmation screen is displayed.
If the touch panel does not display the department code that you want to delete, press the [Next] button to display
the next screen.
2.MANAGING COUNTERS (COUNTER MENU)
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3 Press the [YES] button to delete the department code, or [NO] button
to cancel deleting.
2
• When you press the [YES] button, the department code is deleted.
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4.MANAGING DEPARTMENT CODE (Cont.)
Resetting the Counter of Each Department
The function allows you to reset the counter of specific department code only.
1 In the DEPT. MANAGEMENT menu, press the [DEPARTMENT
REGISTRATION] button.
2
• The DEPARTMENT CODE screen is displayed.
For the procedure to display the screen above, see “Logging On As Administrator”.
2 Press the department button that you want to reset the counter and
press the [RESET COUNTERS] button.
• The clear confirmation screen is displayed.
If the touch panel does not display the department code that you want to clear the counter, press the [Next] but-
ton to display the next screen.
2.MANAGING COUNTERS (COUNTER MENU)
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3 Press the [YES] button to clear the counter of the department code, or
[NO] button to cancel clearing the counter.
2
• When you press the [YES] button, the counter of the department code is cleared.
61
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4.MANAGING DEPARTMENT CODE (Cont.)
Setting Output Limitations for All Departments
This function allows you to set the output limitation for all departments by a single operation.
When you select [ON], the output will be disabled for all departments.
When you select [OFF], the infinite outputs will be allowed for all departments.
When you select [ON], the limitation setting for each department code will be set to [ON] and the “Limita-
tion” field will be set to “0”. If you want to change the limitation setting for each department code, change
the limitation setting by editing a department code.
2
1 In the DEPT. MANAGEMENT menu, press the [ALL LIMIT] button.
• The ALL LIMIT screen is displayed.
For the procedure to display the screen above, see “Logging On As Administrator”.
2 Press the [ON] button to disable the copies/prints for all departments,
or [OFF] button to permit infinite copies/prints for all departments.
3 Press the [ENTER] button.
• The output limitation settings are saved.
2.MANAGING COUNTERS (COUNTER MENU)
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3. SETTING ITEMS (USER)
1. SETTING GENERAL FUNCTIONS .....................................................................................64
• Setting the Auto Clear Mode.............................................................................................................64
• Changing the Display Language.......................................................................................................65
3
2. SETTING COPY FUNCTIONS ............................................................................................68
3. SETTING FAX FUNCTIONS................................................................................................70
4. SETTING SCAN FUNCTIONS ............................................................................................72
5. PRINTING LISTS.................................................................................................................74
• Printing the Address Book List..........................................................................................................74
6. CHECKING E-MAIL .............................................................................................................77
7. SETTING DRAWER.............................................................................................................78
8. TURN OFF THE POWER (SHUT DOWN)...........................................................................79
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1. SETTING GENERAL FUNCTIONS
Setting the Auto Clear Mode
This function sets how long the machine waits before clearing the previous functions set on the control
panel.
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [USER] button, and then press the [GENERAL] button on
the touch panel.
3
• The GENERAL menu is displayed.
3 Press the [AUTO CLEAR] button.
• The AUTO CLEAR screen is displayed.
4 Press the button that indicates the desired time in seconds.
• The Auto Clear mode has been set to selected time.
• If you want to disable the Auto Clear mode, press the [NO LIMIT] button.
• Even if the [NO LIMIT] button is selected, the screen will be cleared after 45 seconds in case that users oper-
ate in the USER FUNCTION, JOB STATUS, or TEMPLATE screen.
3.SETTING ITEMS (USER)
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Changing the Display Language
The language used on the touch panel can be changed to a different one.
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [USER] button, and then press the [GENERAL] button on
the touch panel.
3
• The GENERAL menu is displayed.
3 Press the [CHANGE LANGUAGE] button.
• The CHANGE LANGUAGE screen is displayed.
4 Press the desired language button.
• The touch panel is displayed in the selected language.
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1.SETTING GENERAL FUNCTIONS (Cont.)
Setting the Reversed Display Mode
You can change the touch panel to be displayed in the Reversed Display mode (which the white portion
will be black and the black portion will be white).
Changing to the Reversed Display mode helps you to display the touch panel more clearly where it is too
bright to see the touch panel.
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [USER] button, and then press the [GENERAL] button on
the touch panel.
3
• The GENERAL menu is displayed.
3 Press the [REVERSED DISPLAY] button.
• The REVERSED DISPLAY screen is displayed.
3.SETTING ITEMS (USER)
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4 Press the [ON] button to enable the Reversed Display, or [OFF] button
to disable the Reversed Display.
3
• When you select the [ON] button, the touch panel is displayed in the Reversed Display mode.
67
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2. SETTING COPY FUNCTIONS
You can change the initial setting (default setting) of copy job.
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [USER] button, and then press the [COPY] button on the
touch panel.
3
• The COPY screen is displayed.
3 Specify the following items as you require.
• In the “EXPOSURE MODE” option, press the desired mode button.
• In the “ORIGINAL MODE” option, press the desired mode button.
• In the “IMAGE DIRECTION” option, press the desired mode button.
When this is enabled, the portrait originals that are placed in R direction can be detected as portrait original
and perform the duplex copy correctly. This is usually enabled only when you want to perform duplex copy
from the large size of portrait originals such as A3 or LD-size portrait originals.
• In the “BYPASS FEED” option, press the desired media type button.
For more information about the paper type, please see the Operator’s Manual For Basic Functions.
4 Press the [Next] button to display the next screen.
3.SETTING ITEMS (USER)
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5 Specify the following items as you require.
3
• In the “2IN1/4IN1” option, press the desired mode button.
[WRITE VERTICALLY] — Press this to print each two pages or four pages from left to right or top to bottom for
the 2IN1/4IN1 copy. When the portrait originals are copied using 2in1 or 4in1, it copies them from left to right.
When the landscape originals are copied using 2in1 or 4in1, it copies them from top to bottom.
[WRITE LATERALLY] — Press this to print each two pages or four pages are copied from right to left or top to
bottom for the 2IN1/4IN1 copy. When the portrait originals are copied using 2in1 or 4in1, it copies them from
right to left. When the landscape originals are copied using 2in1 or 4in1, it copies them from top to bottom.
• In the “MAGAZINE SORT” option, press the desired mode button.
[OPEN FROM RIGHT] — Press this to perform magazine sort copy to create a booklet that can be opened
from right pages.
[OPEN FROM LEFT] — Press this to perform magazine sort copy to create a booklet that can be opened from
left pages.
• In the “DUPLEX BOOK -> 2” option, press the desired mode button.
[OPEN FROM RIGHT] — Press this when you copy the booklet that can be opened from right pages.
[OPEN FROM LEFT] — Press this when you copy the booklet that can be opened from left pages.
6 Press the [ENTER] button.
• The default settings for each mode are changed as you specified.
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3. SETTING FAX FUNCTIONS
You can change the initial setting (default setting) of fax and Internet Fax features.
The [FAX] button in the [USER] menu will be available only when the Scanner Kit or Printer/Scanner Kit is
installed, or when the optional Fax unit is installed.
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
3
2 Press the [USER] button, and then press the [FAX] button on the
touch panel.
• The FAX screen is displayed.
3 Specify the following items as you require.
• In the “RESOLUTION” option, press the desired mode button.
• In the “ORIGINAL MODE” option, press the desired mode button.
• In the “EXPOSURE” option, press light or dark buttons to specify the default exposure manually, or press the
[AUTO] button to select auto mode for the default exposure mode.
• In the “TX TYPE” option, press the desired mode button.
[MEMORY TX] — Press this to set the Memory TX mode as default transmission mode that will send after
scanning and saving all originals in the memory. This mode enables to multi-address transmission.
[DIRECT TX] — Press this to set the Direct TX mode as default transmission mode that will send originals
page by page after every original has been scanned. This mode enable to single-address transmission only.
The “TX TYPE” option is available only when the optional Fax unit is installed.
4 Press the [Next] button to display the next screen.
3.SETTING ITEMS (USER)
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5 Specify the following items as you require.
3
• In the “TTI” option, specify whether the TTI is enabled or disabled as default setting.
[ON] — Press this to print a transmission header (TTI) on received faxes to clearly identify the sender name of
received faxes.
[OFF] — Press this not to print a transmission header (TTI) on received faxes.
• In the “RTI” option, specify whether the RTI is enabled or disabled as default setting.
[ON] — Press this to print a reception header (RTI) on received faxes to clearly identify the time, date, and
page count of received faxes.
[OFF] — Press this not to print a reception header (RTI) on received faxes.
• In the “ECM” option, specify whether the ECM is enabled or disabled as default setting.
[ON] — Press this to enable the ECM (Error Correction Mode) to automatically re-send any portion of the doc-
ument affected by phone line noise or distortion.
[OFF] — Press this to disable the ECM.
• The “TTI”, “RTI”, and “ECM” options are available only when the optional Fax unit is installed.
• The “TTI” option is not displayed depending on the region.
6 Press the [ENTER] button.
• The default settings for each mode are changed as you specified.
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4. SETTING SCAN FUNCTIONS
You can change the initial setting (default setting) of scan job.
The [SCAN] button in the [USER] menu will be available only when the Scanner Kit is installed, or when
the Printer/Scanner Kit is installed.
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
3
2 Press the [USER] button, and then press the [SCAN] button on the
touch panel.
• The SCAN screen is displayed.
3 Specify the following items as you require.
• In the “SINGLE/2-SIDE SCAN” option, press the desired mode button.
[SINGLE] — Press this to set single page scan as default scan mode.
[BOOK] — Press this to set book scan mode as default scan mode. This enables to scan both side of originals
in the same direction.
[TABLET] — Press this to set tablet scan mode as default scan mode. This enables to scan front page in the
general direction, and scan back page rotated 180 degree.
• In the “ROTATION” option, press the desired mode button.
• In the “ORIGINAL MODE” option, press the desired mode button applied for scans.
• In the “RESOLUTION” option, press the desired mode button applied for scans.
4 Press the [Next] button to display the next screen.
3.SETTING ITEMS (USER)
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5 Specify the following items as you require.
3
• In the “EXPOSURE” option, press light or dark buttons to specify the default exposure for scans manually, or
press the [AUTO] button to select auto mode for the default exposure mode for scans.
6 Press the [ENTER] button.
• The default settings for each mode are changed as you specified.
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5. PRINTING LISTS
Printing the Address Book List
You can print the address book list that shows all registered contacts and groups in this equipment.
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [USER] button, and then press the [LIST] button on the
touch panel.
3
• The LIST menu is displayed.
3 Press the [ADDRESS BOOK] button.
• The ADDRESS BOOK menu is displayed.
4 Press the [ID SORT] button to print it as sorted by the ID number, or
[NAME SORT] button to print it as sorted by the last name.
• When the department management is disabled, the address book list is printed.
• When the department management is enabled, the screen to input the department code is displayed. Enter
the department code using the digital keys and press the [ENTER] button to print the address book list.
For an output example of the address book list, see “Address Book List”.
3.SETTING ITEMS (USER)
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Printing the Group Numbers List
You can print the group numbers list that shows all registered groups and members in this equipment.
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [USER] button, and then press the [LIST] button on the
touch panel.
3
• The LIST menu is displayed.
3 Press the [GROUP NUMBERS] button.
• When the department management is disabled, the group numbers list is printed.
• When the department management is enabled, the screen to input the department code is displayed. Enter
the department code using the digital keys and press the [ENTER] button to print the group numbers list.
For an output example of the group numbers list, see “Group Numbers List”.
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5.PRINTING LISTS (Cont.)
Printing the Function List (User)
You can print the function list that shows the function flow under the [USER] button of the User Functions.
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [USER] button, and then press the [LIST] button on the
touch panel.
3
• The LIST menu is displayed.
3 Press the [FUNCTION] button.
• When the department management is disabled, the function list is printed.
• When the department management is enabled, the screen to input the department code is displayed. Enter
the department code using the digital keys and press the [ENTER] button to print the function list.
3.SETTING ITEMS (USER)
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76
6. CHECKING E-MAIL
This function allows you to check for new E-mails (Internet Faxes) on the POP3 server.
The [CHECK E-MAIL] button in the [USER] menu will be available only when the Scanner Kit is installed,
or when the Printer/Scanner Kit is installed.
This equipment also automatically checks for new E-mails on the POP3 server.
3
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [USER] button, and then press the [CHECK E-MAIL] button
on the touch panel.
• This equipment starts communicating to the POP3 server.
• If new E-mail to this machine is on the POP3 server, it will be automatically printed after retrieving the E-mail
data from the POP3 server.
• If new E-mail of the Offramp Gateway document is on the POP3 server, this equipment starts dialing the spec-
ified fax number to transmit the received E-mail to remote facsimile.
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7. SETTING DRAWER
This function allows you to set the paper size and paper type of each drawer.
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [USER] button, and then press the [DRAWER] button on the
touch panel.
3
3 Press the drawer portion in the illustration to highlight the drawer
where you want to change the paper size and paper type, then press
the desired paper size button and paper type button.
• The paper size in the selected drawer changes to the selected paper size.
3.SETTING ITEMS (USER)
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8. TURN OFF THE POWER (SHUT DOWN)
When turning off the power of the equipment, perform the following shutdown procedure.
DO NOT turn off the power by switching off the power switch of the equipment as it can cause the failure of
the hard disk.
Before turning off the power, be sure that the following 3 conditions are satisfied.
•
•
•
No jobs are left in the printing job list.
The ERROR lamp is not blinking.
No PCs access the equipment via network.
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
3
2 Press the [USER] button, and then press the [SHUTDOWN] button on
the touch panel.
3 “Processing job will be deleted. Are you sure you want to shutdown?”
appears on the screen. Press the [YES] button.
• To cancel the shutdown operation, press the [NO] button.
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8.TURN OFF THE POWER (SHUT DOWN) (Cont.)
4 “Shutdown in progress” appears on the screen, and then the equip-
ment is shut down.
3
• The power switch automatically returns to the OFF position.
3.SETTING ITEMS (USER)
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4. SETTING ITEMS (ADMIN)
1. ENTERING TO ADMIN MENU ............................................................................................82
2. SETTING GENERAL FUNCTIONS .....................................................................................84
• Setting the Device Information..........................................................................................................84
4
3. SETTING NETWORK FUNCTIONS..................................................................................100
• Setting the NetWare Settings..........................................................................................................107
• Setting the SMB Protocol................................................................................................................109
• Setting the AppleTalk Protocol ........................................................................................................112
• Setting the HTTP Network Service .................................................................................................114
• Setting the Ethernet Speed .............................................................................................................116
• Setting the LDAP and SNMP Network Service...............................................................................118
4. SETTING COPY FUNCTIONS ..........................................................................................120
5. SETTING FAX FUNCTIONS..............................................................................................122
• Setting the Terminal ID....................................................................................................................122
• Setting the Line-2 Mode..................................................................................................................127
6. SETTING FILE FUNCTIONS.............................................................................................136
7. SETTING E-MAIL FUNCTIONS ........................................................................................137
8. SETTING INTERNET FAX FUNCTIONS...........................................................................139
• Setting the Internet Fax Body String Transmission.........................................................................141
9. SETTING LIST/REPORT...................................................................................................142
10.PRINTING LISTS...............................................................................................................149
11.SETTING PRINTER/E-FILING FUNCTIONS.....................................................................150
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1. ENTERING TO ADMIN MENU
When the administrator password has been set, you must enter the administrator password to enter the
[ADMIN] menu in the User Functions screen.
1 Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2 Press the [ADMIN] button.
• The ADMINISTRATOR PASSWORD screen is displayed.
3 Press the [PASSWORD] button.
4
• The input screen is displayed.
4 Enter the administrator password and press the [ENTER] button.
• The ADMIN menu is displayed.
If the administrator password has not been changed before, enter the default administrator password “123456”.
If you enter the incorrect password continuously three times, the equipment cannot be operated for about 30 sec-
onds. In that case, wait until the screen becomes operatable and then try again.
4.SETTING ITEMS (ADMIN)
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5 The ADMIN menu is displayed. Continue the administrative operation
that you require.
•
•
•
•
•
•
•
•
•
4
• There are also the [WIRELESS SETTINGS] button in the ADMIN menu. This button will be available only
when the optional Wireless LAN Module is installed. For the instructions on how to operate the WIRELESS
SETTINGS, please refer to the GN-1040 Operator’s Manual for Wireless LAN.
• There are also the [Bluetooth SETTINGS] button in the ADMIN menu. This button will be available only when
the optional Bluetooth Module is installed. For the instructions on how to operate the Bluetooth SETTINGS,
please refer to the GN-2010 Operator’s Manual for Bluetooth.
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2. SETTING GENERAL FUNCTIONS
Setting the Device Information
You can set the device information of this equipment. These items appear in the Device page of TopAc-
cess, that is the web-based device management utility.
1 Press the [GENERAL] button in the ADMIN menu.
4
• The GENERAL menu is displayed.
2 Press the [DEVICE INFORMATION] button.
• The DEVICE INFORMATION screen is displayed.
3 Press each button on the touch panel to enter following items.
• [LOCATION] — Press this button to enter the location where this device is located.
• [SERVICE PHONE NUMBER] — Press this button to enter the service call number.
• [CONTACT INFORMATION] — Press this button to enter the name of the service technician.
• [ADMIN. MESSAGE] — Press this button to enter the administration message for users.
4.SETTING ITEMS (ADMIN)
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When you press each button, the input screen is displayed. Enter the value using the keyboard and digital keys,
and press the [ENTER] button to set the entry. To enter the [SERVICE PHONE NUMBER], enter the number
using only the digital keys.
4 Press the [ENTER] button.
4
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2.SETTING GENERAL FUNCTIONS (Cont.)
Setting the Notification
You can set the notification mail to send a notification message when specified events occur on this equip-
ment such as toner empty, paper empty, serviceman call, and so on.
You can specify up to 3 E-mail addresses for the destination of the notification message.
•
•
You can specify the events that you want to be notified using the TopAccess web utility. For instruc-
tions on how to specify the events for the notification, please refer to TopAccess Guide.
To enable this function, there must be a SMTP server in your network. In addition, the settings to
enable the Internet Fax transmission on this equipment must be configured correctly.
1 Press the [GENERAL] button in the ADMIN menu.
4
• The GENERAL menu is displayed.
2 Press the [NOTIFICATION] button.
• The NOTIFICATION screen is displayed.
4.SETTING ITEMS (ADMIN)
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86
3 Press the [E-MAIL] buttons.
• The input screen is displayed.
4 Enter the E-mail address using the keyboard and digital keys, and
4
press the [ENTER] key to set the entry.
• You can specify up to three E-mail addresses to which the notification message will be sent, as required.
When you enable the notification, you must enter at least one E-mail address.
5 After entering the E-mail addresses that you require, press the [ON]
button of the E-mail address that you want to enable the notification.
• To disable the notification for an E-mail address, press the [OFF] button.
You can select only the [ON] button of which an E-mail address is entered.
6 Press the [ENTER] button.
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2.SETTING GENERAL FUNCTIONS (Cont.)
Changing the Administrator Password
You can change the administrator password. The administrator password must be alphanumeric charac-
ters of 6 or more and 10 or less.
1 Press the [GENERAL] button in the ADMIN menu.
4
• The GENERAL menu is displayed.
2 Press the [PASSWORD SETUP] button.
• The PASSWORD SETUP screen is displayed.
3 Press the [OLD PASSWORD] button.
• The input screen is displayed.
4.SETTING ITEMS (ADMIN)
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88
4 Enter the current administrator password and press the [ENTER] but-
ton.
• The input password appears as asterisks (*).
4
If the administrator password will be changed at the first time, enter “123456” in the “Old Password” field.
5 Same as “OLD PASSWORD”, press the [NEW PASSWORD] and
[RETYPE NEW PASSWORD] buttons and enter the new password.
• You can enter alphanumeric characters of 6 or more and 10 or less for the administrator’s password. You can-
not enter any symbol characters.
You cannot leave these fields blank to set no administrator password. You must set the administrator password.
6 Press the [ENTER] button at the bottom of the touch panel.
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2.SETTING GENERAL FUNCTIONS (Cont.)
Setting the Date and Time
The clock built in to this equipment can be set by entering the date, day of the week and time using the
digital keys. Also, you can easily change the clock to and from the daylight saving system at the touch of
a button.
1 Press the [GENERAL] button in the ADMIN menu.
4
• The GENERAL menu is displayed.
2 Press the [CLOCK] button.
• The CLOCK menu is displayed.
3 Press the [DATE/TIME] button.
• If you want to change the date format only, skip to step 10.
• When you press the [DATE/TIME] button, the DATE/TIME screen is displayed.
4.SETTING ITEMS (ADMIN)
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4 Highlight the section that you want to edit using the arrow buttons,
and enter the number using the digital keys.
• The “DAY” section describes the day of week with a number. The numbers corresponding to the days of week
as following:
4
1: Sun, 2: Mon, 3:Tue, 4: Wed, 5: Thu, 6:Fri, 7: Sat
button.
5 To enable the daylight saving system, press the
• The daylight saving button is highlighted.
6 Press the [ENTER] button.
• Returns you to the CLOCK menu.
7 Press the [DATE FORMAT] button.
• The DATE FORMAT screen is displayed.
8 Press the desired date format button.
91
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2.SETTING GENERAL FUNCTIONS (Cont.)
Setting the Weekly Timer
Using the built-in weekly timer, you can have this equipment automatically turned ON and OFF at specified
times. For instance, you can set the timer for the starting time and closing time of your office so that the
copier will automatically turn itself ON and OFF at those specified times.
You can turn on the power simply pressing the [START] button on the control panel when the device is
OFF-mode by the weekly timer. If you leave the device for a while after the latest operation, it will automat-
ically return to OFF-mode again by the weekly timer.
When the power switch is turned off, the weekly timer does not work.
4
1 Press the [GENERAL] button in the ADMIN menu.
• The GENERAL menu is displayed.
2 Press the [ENERGY SAVER] button.
• The ENERGY SAVER menu is displayed.
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92
3 Press the [WEEKLY TIMER] button.
• The TIMER screen is displayed.
4 Check the settings on the display, and if corrections are necessary,
4
press the [CHANGE] button.
• If no correction is needed, press the [ENTER] button and complete the operation.
5 Press the [<-Sun] or [Sat->] buttons to switch the days of the week.
Then in the “ON” field, enter the hour and minute that the device will
automatically turn on the power using the digital keys and press the
[SET] button to set each entry.
• If you want to clear entered time to retype it, press the [CLEAR] button on the Control Panel.
• After pressing the [SET] button, the “OFF” field will be highlighted.
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2.SETTING GENERAL FUNCTIONS (Cont.)
6 In the “OFF” field, enter the hour and minute that the device will auto-
matically turn off the power using the digital keys and press the [SET]
button to set each entry.
4
• If you want to clear entered time to retype it, press the [CLEAR] button on the Control Panel.
• If you want to return to the “OFF” field to retype it, press the [RESET] button.
• If you want this equipment not to be turned ON, enter the same time in both “ON” and “OFF” field.
• If you want to disable the Weekly Timer, enter “00:00” for the ON time and “24:00” for the OFF time.
7 Press the [ENTER] button at the bottom of the touch panel.
4.SETTING ITEMS (ADMIN)
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Setting the Auto Power Save Mode
This function allows this equipment automatically to go into the energy saving mode (unnecessary electric-
ity is cut off at standby) if it is left inactive for a certain period of time.
1 Press the [GENERAL] button in the ADMIN menu.
4
• The GENERAL menu is displayed.
2 Press the [ENERGY SAVER] button.
• The ENERGY SAVER menu is displayed.
3 Press the [AUTO POWER SAVE] button.
• The AUTO POWER SAVE screen is displayed.
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2.SETTING GENERAL FUNCTIONS (Cont.)
4 Press the desired period of time (in minutes) that this equipment
waits before the Automatic Power Save mode is activated.
• The Auto Power Save mode setting is completed.
4
4.SETTING ITEMS (ADMIN)
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Setting the Sleep Mode
This function allows this equipment goes into the sleep mode that stands by with the minimum power con-
sumption.
1 Press the [GENERAL] button in the ADMIN menu.
4
• The GENERAL menu is displayed.
2 Press the [ENERGY SAVER] button.
• The ENERGY SAVER menu is displayed.
3 Press the [SLEEP MODE] button.
• The SLEEP MODE screen is displayed.
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2.SETTING GENERAL FUNCTIONS (Cont.)
4 Press the desired period of time (in minutes) that this equipment
waits before the Automatic Shut Off mode is activated.
• The Sleep mode setting is completed.
4
4.SETTING ITEMS (ADMIN)
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Setting the Drawer Setup Pop-Up
When this functions is enabled, the message to ask users to change the paper size setting every time you
open the drawer.
1 Press the [GENERAL] button.
4
• The GENERAL menu is displayed.
2 Press the [DRAWER SET POP-UP] button.
• The DRAWER SET POP-UP screen is displayed.
3 Press the [ENALBE] button to enable the Drawer Set Pop-Up, or press
the [DISABLE] button to disable the Drawer Set Pop-Up.
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3. SETTING NETWORK FUNCTIONS
Setting the TCP/IP Protocol
You can set the TCP/IP protocol that is commonly used for most of network system. It is recommended to
configure the TCP/IP protocol because TopAccess, the device management web-based utility, and e-Filing
web-based utility, that allows you to manage files in the e-Filing, will be available with the TCP/IP protocol.
Also other network features of this equipment use the TCP/IP protocol.
In the TCP/IP menu, you can enable or disable the TCP/IP protocol, select the addressing mode, assign
the IP address, subnet mask, and default gateway (if manually assigned).
How the TCP/IP protocol is configured is depending on the network configuration of your network.
•
•
•
When you assign the TCP/IP using the Auto-IP addressing or DHCP server:
If you do not know how the TCP/IP settings should be assigned, you can select Dynamic addressing
mode. When the Dynamic addressing mode is selected, this equipment will obtain the IP address,
subnet mask, default gateway, primary WINS server address, secondary WINS server address, POP3
server address, and SMTP server address from the DHCP server if the network supports the DHCP. If
the network does not support the DHCP, this equipment will assign the appropriate IP address using
the Auto-IP addressing.
4
When you assign the TCP/IP using the DHCP server only:
If your local area network has been configured with the DHCP server and you do not want to enable
the Auto-IP addressing, you can select No Auto-IP addressing mode. When the No Auto-IP address-
ing mode is selected, the IP address, subnet mask, default gateway, primary WINS server address,
secondary WINS server address, POP3 server address, and SMTP server address will be automati-
cally obtained from the DHCP server, and the Auto-IP addressing will be disabled. To enable the
DHCP addressing only, please configure the TCP/IP settings as described in following procedure.
When you connect to local area network where the static IP addresses are used:
If your local area network has been configured with the static IP address, you must assign the specific
IP address, subnet mask, and default gateway as required.
Setting the TCP/IP for Auto-IP and DHCP Server
1 Press the [NETWORK] button in the ADMIN menu.
• The NETWORK menu is displayed.
4.SETTING ITEMS (ADMIN)
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2 Press the [TCP/IP] button.
• The TCP/IP screen is displayed.
3 Press the [DYNAMIC] button in the “ADDRESS MODE” option.
4
4 Press the [ENTER] button.
• Returns you to the NETWORK menu.
5 Continue to another network setting if required, then press the
[APPLY NOW] button.
• This equipment starts initializing the network interface card to apply the changes.
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3.SETTING NETWORK FUNCTIONS (Cont.)
Setting the TCP/IP for DHCP Server Only
1 Press the [NETWORK] button in the ADMIN menu.
4
• The NETWORK menu is displayed.
2 Press the [TCP/IP] button.
• The TCP/IP screen is displayed.
3 Press the [NO AUTO IP] button in the “ADDRESS MODE” option.
4 Press the [ENTER] button.
• Returns you to the NETWORK menu.
4.SETTING ITEMS (ADMIN)
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5 Continue to another network setting if required, then press the
[APPLY NOW] button.
• This equipment starts initializing the network interface card to apply the changes.
4
Setting the TCP/IP for Static IP Address
1 Press the [NETWORK] button in the ADMIN menu.
• The NETWORK menu is displayed.
2 Press the [TCP/IP] button.
• The TCP/IP screen is displayed.
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3.SETTING NETWORK FUNCTIONS (Cont.)
3 Press the [STATIC] button in the “ADDRESS MODE” option.
4 Press the [IP ADDRESS] button and enter the IP address of this
device using the digital keys. Enter also the subnet mask and default
4
gateway as required.
5 Press the [ENTER] button.
• Returns you to the NETWORK menu.
6 Continue to another network setting if required, then press the
[APPLY NOW] button.
• This equipment starts initializing the network interface card to apply the changes.
4.SETTING ITEMS (ADMIN)
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Setting the IPX/SPX Protocol
You can set the IPX/SPX protocol on this equipment. The IPX/SPX protocol is usually used to communi-
cate with the NetWare file server through the network.
1 Press the [NETWORK] button in the ADMIN menu.
4
• The NETWORK menu is displayed.
2 Press the [IPX/SPX] button.
• The IPX/SPX screen is displayed.
3 Specify the following items as required.
• ENABLE IPX/SPX — Press the [ENABLE] button to enable the IPX/SPX protocol, or [DISABLE] button to dis-
able the IPX/SPX protocol.
• FRAME TYPE — Press the [AUTO] button to automatically detect the appropriate frame type, or press other
specific frame type button. If you do not know the frame type that must be used, select the [AUTO] button.
4 Press the [ENTER] button.
• Returns you to the NETWORK menu.
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3.SETTING NETWORK FUNCTIONS (Cont.)
5 Continue to another network setting if required, then press the
[APPLY NOW] button.
• This equipment starts initializing the network interface card to apply the changes.
4
4.SETTING ITEMS (ADMIN)
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Setting the NetWare Settings
You can set the NetWare network mode and the NetWare configuration to be connected.
This must be set when you use the NetWare file server for Novell printing.
1 Press the [NETWORK] button in the ADMIN menu.
4
• The NETWORK menu is displayed.
2 Press the [NETWARE] button.
• The NETWARE screen is displayed.
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3.SETTING NETWORK FUNCTIONS (Cont.)
3 Specify following items as required.
• ENABLE BINDERY — Press the [ENABLE] button to enable communicating with the NetWare file server in
bindery mode, or [DISABLE] button to disable the bindery mode.
• ENABLE NDS — Press the [ENABLE] button to enable communicating with the NetWare file server in NDS
mode, or [DISABLE] button to disable the NDS mode.
• [CONTEXT] — Press this to enter the NDS context that the NetWare print server for this equipment is located.
This must be entered when you connect the NetWare file server in NDS mode.
• [TREE] — Press this to enter the NDS tree. This must be entered when you connect the NetWare file server in
NDS mode.
4
• [SEARCH ROOT] — Press this to enter the NetWare file server name. It is recommended to enter this when
you connect the NetWare file server in bindery mode.
• When you press each button, the input screen is displayed. Enter the value using the keyboard and digital
keys, and press the [ENTER] button to set the entry.
• You can enable both the bindery and NDS mode at the same time.
4 Press the [ENTER] button.
• Returns you to the NETWORK menu.
5 Continue to another network setting if required, then press the
[APPLY NOW] button.
• This equipment starts initializing the network interface card to apply the changes.
4.SETTING ITEMS (ADMIN)
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Setting the SMB Protocol
When you want to enable this equipment visible in the Windows network, you must enable the SMB proto-
col and enter the NetBIOS name and workgroup to specify the device name of this equipment and work-
group where this equipment will be visible.
Also if your network uses the WINS server to allow the SMB communication across the segments, you
must specify the WINS server address, so that this equipment will be visible from the different segment.
This must be enabled for SMB printing, Save as file to the network folder using SMB, and sharing the
“FILE_SHARE” folder (that is the local folder of this equipment) in the network.
1 Press the [NETWORK] button in the ADMIN menu.
4
• The NETWORK menu is displayed.
2 Press the [SMB] button.
• The SMB screen is displayed.
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3.SETTING NETWORK FUNCTIONS (Cont.)
3 Specify following items as required and press the [ENTER] button.
• SMB PROTOCOL — Select whether the SMB protocol is enabled or disabled.
When you want to enable the SMB protocol to enable the Save as file to network folder using SMB and sharing
the “FILE_SHARE” folder of this equipment, but not to enable the SMB printing, press the [DISABLE PRINT
SHARE] button.
When you want to enable the SMB protocol to enable the SMB printing, but not to enable the Save as file to
network folder using SMB and sharing the “FILE_SHARE” folder of this equipment, press the [DISABLE FILE
SHARE] button.
4
• [NetBIOS NAME] — Press this button to enter the Windows computer name of this device if this device is con-
nected to the Windows network. This must be specified when you want to enable SMB printing.
• LOGON — This displays the Windows network logon environment. “workgroup” will be displayed if this equip-
ment logon the workgroup network and “domain” will be displayed if this equipment logon the domain network.
This can be specified only from TopAccess. For instructions on how to set the workgroup or domain, please
see “Setting up the SMB Session” in “Chapter 7 TopAccess Administrator Mode” of TopAccess Guide.
• [WINS PRIMARY] — Press this button and enter the IP address of the primary WINS server using the digital
keys if required.
• [WINS SECONDARY] — Press this button and enter the IP address of the secondary WINS server using the
digital keys if required.
When you press the [NetBIOS NAME] button, the input screen is displayed. Enter the value using the keyboard
and digital keys, and press the [ENTER] button to set the entry.
• If this equipment is configured to logon the domain in the SMB Session of TopAccess administrator mode but
“workgroup” is displayed, loggin on the domain network is failed. In that case, confirm that the Windows
Server and the SMB Session settings are correctly set.
• When you set “Domain” for the Logon setting in the SMB Session of TopAccess administrator mode, this
equipment will logon to the domain network after turnning ON the power of equipment or changing the network
settings and pressing the [APPLY NOW] button.
• You can enter only alphanumeric characters and “-” (hyphenation) for NetBIOS name. If you use any other
characters, a warning message will be displayed.
• Do not enter an IP address that starts with “0” (i.e. “0.10.10.10”), “127” (i.e. “127.10.10.10”), and “224” (i.e.
“224.10.10.10”). If you enter such an address, the equipment cannot communicate with the WINS server.
• If you enter “0.0.0.0” for [WINS PRIMARY] and [WINS SECONDARY], this equipment will not use the WINS
server.
• When [DYNAMIC] or [NO AUTO IP] is selected for the Address Mode in the TCP/IP setting, this equipment can
obtain the IP address for [WINS PRIMARY] and [WINS SECONDARY] from the DHCP server. However, if you
enter the IP address for them manually here, this equipment will use the entered IP address instead of the IP
address that is obtained from the DHCP server.
4.SETTING ITEMS (ADMIN)
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4 Continue to another network setting if required, then press the
[APPLY NOW] button.
• This equipment starts initializing the network interface card to apply the changes.
4
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3.SETTING NETWORK FUNCTIONS (Cont.)
Setting the AppleTalk Protocol
The AppleTalk protocol must be enabled and properly configured to enable AppleTalk printing with the
Macintosh computer.
1 Press the [NETWORK] button in the ADMIN menu.
4
• The NETWORK menu is displayed.
2 Press the [APPLETALK] button.
• The APPLETALK screen is displayed.
3 Specify following items as required.
• ENABLE APPLETALK — Press the [ENABLE] button to enable the AppleTalk, or [DISABLE] button to disable
the AppleTalk.
• [DEVICE NAME] — Press this to enter the AppleTalk name of this equipment.
• [DESIRED ZONE] — Press this to enter the AppleTalk zone name this equipment joins. If your AppleTalk net-
work has not been configured with a zone, you do not have to enter the zone name.
4.SETTING ITEMS (ADMIN)
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When you press the [APPLETALK NAME] and [DESIRED ZONE] buttons, the input screen is displayed. Enter
the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.
4 Press the [ENTER] button.
• Returns you to the NETWORK menu.
5 Continue to another network setting if required, then press the
[APPLY NOW] button.
4
• This equipment starts initializing the network interface card to apply the changes.
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3.SETTING NETWORK FUNCTIONS (Cont.)
Setting the HTTP Network Service
This function allows you to enable or disable the HTTP network server service that provides the web-
based utility on this equipment, such as TopAccess and e-Filing web utility. The HTTP network server ser-
vice also must be enabled for IPP printing.
1 Press the [NETWORK] button in the ADMIN menu.
4
• The NETWORK menu is displayed.
2 Press the [HTTP] button.
• The HTTP screen is displayed.
4.SETTING ITEMS (ADMIN)
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114
3 Specify following items as required.
• ENABLE HTTP SERVER — Press the [ENABLE] button to enable the HTTP network server service, or [DIS-
ABLE] button to disable the HTTP network server service. This must be enabled for TopAccess, e-Filing web
utility, and IPP printing.
• [PRIMARY PORT NUMBER] — Press this to enter the primary port number to be used for the HTTP access
from the other client. It is recommended to use the default port number “80” if you are not sure changing this
port number.
4
• [SECONDARY PORT NUMBER] — Press this to enter the secondary port number to be used to access the
TopAccess and e-Filing web utility. It is recommended to use the default port number “8080” if you are not sure
changing this port number.
• ENABLE SSL — Press the [ENABLE] button to enable the SSL for accessing the administration pages in
TopAccess and e-Filing web utility, or [DISABLE] button to disable the SSL for accessing the administration
pages in TopAccess and e-Filing web utility. When this is enabled, the data transferred between the equipment
and client computers will be encrypted using a private key when operating TopAccess and e-Filing web utility.
To enable SSL, you must create a self-signed certificate in the equipment using TopAccess. If the selfsigned cer-
tificate is not created, the SSL cannot be enabled.
4 Press the [ENTER] button.
• Returns you to the NETWORK menu.
5 Continue to another network setting if required, then press the
[APPLY NOW] button.
• This equipment starts initializing the network interface card to apply the changes.
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3.SETTING NETWORK FUNCTIONS (Cont.)
Setting the Ethernet Speed
This function allows you to specify the ethernet speed.
1 Press the [NETWORK] button in the ADMIN menu.
• The NETWORK menu is displayed.
4
2 Press the [ETHERNET] button.
• The ETHERNET screen is displayed.
3 Press the [AUTO] button to automatically detect the appropriate eth-
ernet speed, or press other specific ethernet speed button.
• When you select a specific ethernet speed, you must select the same ethernet speed as set in the connected
network. If you do not know the ethernet speed that must be used, select the [AUTO] button.
• If the network is not stable, power OFF the equipment then ON.
4.SETTING ITEMS (ADMIN)
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4 Press the [ENTER] button.
• Returns you to the NETWORK menu.
5 Continue to another network setting if required, then press the
[APPLY NOW] button.
4
• This equipment starts initializing the network interface card to apply the changes.
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3.SETTING NETWORK FUNCTIONS (Cont.)
Setting the LDAP and SNMP Network Service
This function allows this equipment to access the LDAP directory service. This equipment can search for
the contacts in the LDAP server to specify the recipients of the Internet Fax, fax transmission, and Scan to
E-mail job.
•
•
If the LDAP network service is enabled, you can register the LDAP directory service, and then this
equipment can search for the contacts in the LDAP server. To add the LDAP directory service, you
must operate using TopAccess. For more information about registering the directory service, please
see the TopAccess Guide.
When the LDAP network service is disabled, it is not possible to obtain the user’s e-mail address as
“From Address” from the LDAP server during the User Authentication for Scan to Email.
1 Press the [NETWORK] button in the ADMIN menu.
4
• The NETWORK menu is displayed.
2 Press the [Next] button.
4.SETTING ITEMS (ADMIN)
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3 Press the [OTHER] button.
• The OTHER screen is displayed.
4 Press the [ENABLE] button to enable the LDAP network service, or
4
[DISABLE] button to disable it.
• Optionally you can enter the trap community name for the SNMP Traps by pressing the [SNMP READ COM-
MUNITY] button.
When you press this button, the QWERTY Type Keyboard screen is displayed. Enter the value using the key-
board and digital keys, and press the [ENTER] button to set the entry.
5 Press the [ENTER] button.
• Returns you to the NETWORK menu.
6 Continue to another network setting if required, then press the
[APPLY NOW] button.
• This equipment starts initializing the network interface card to apply the changes.
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4. SETTING COPY FUNCTIONS
You can change the system behaviors for the copy operation, such as maximum number of copies, auto 2-
sided mode, and the sort mode priority.
1 Press the [COPY] button in the ADMIN menu.
4
• The COPY screen is displayed.
2 Specify following items as required.
• MAXIMUM COPIES — Press the number button that indicates the maximum number of copies to be allowed.
• AUTO 2-SIDE MODE — Press the button of the 2-Sided mode that initially applies to copy settings when orig-
inals are set in the Automatic Document Feeder. When the [OFF] button is selected, the initial setting of the 2-
Sided mode will be [1 -> 1 SIMPLEX] when originals are set in the Automatic Document Feeder.
When the [1->2] button is selected, the initial setting of the 2-Sided mode will be [1 -> 2 DUPLEX] when origi-
nals are set in the Automatic Document Feeder.
When the [2->2] button is selected, the initial setting of the 2-Sided mode will be [2 -> 2 DUPLEX] when origi-
nals are set in the Automatic Document Feeder.
When the [USER] button is selected, the screen to select the 2-Sided mode will be displayed when originals
are set in the Automatic Document Feeder.
• SORT MODE PRIORITY — Press the sort mode that applies prior for copy jobs.
3 Press the [Next] button to display the next screen.
4.SETTING ITEMS (ADMIN)
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4 Specify following items as required.
• AUTOMATIC CHANGE OF PAPER SOURCE — When this is set to [ON], this equipment will print on the dif-
ferent size of paper when the specified paper size is not set. When this is set to [OFF], this equipment will dis-
play a message to set the correct paper.
• PAPER OF DIFFERENT DIRECTION — When this is set to [ON], this equipment will rotate the image and
print on the different direction of paper if the correct direction of paper is not set. When this is set to [OFF], this
equipment will display a message to set the correct paper.
4
• SUSPEND PRINTING IF STAPLER EMPTY — When this is set to [ON], this equipment quit the job with sta-
pling when the stapler empty occurs. When this is set to [OFF], this equipment will continue the job without
stapling.
5 Press the [ENTER] button.
• Returns you to the ADMIN menu.
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5. SETTING FAX FUNCTIONS
Setting the Terminal ID
The Terminal ID settings are available only when the optional Fax unit is installed.
Once programmed, Terminal ID information will be printed on the leading edge of transmitted or received
documents if the TTI and RIT are enabled.
•
•
ID information is sent and printed about 5 mm from the top edge of the original.
In compliance with FCC regulations, your company’s name, facsimile telephone number and date &
time are added at the top of all transmitted documents. This feature enables remote parties to easily
identify your documents and the time of transmission.
4
1 Press the [FAX] button in the ADMIN menu.
• The FAX menu is displayed.
2 Press the [TERMINAL ID] button.
• The TERMINAL ID screen is displayed.
4.SETTING ITEMS (ADMIN)
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122
3 Specify following items as required.
• [ID NAME] — Press this to enter the terminal ID of this equipment.
• [FAX NUMBER] — Press this to enter the fax number of this equipment.
• [LINE2 NUMBER] — Press this to enter the 2 line fax number of this equipment if the Line2 board is installed.
This is not displayed when the Line2 board is not installed.
• When you press the [ID NAME] button, the input screen is displayed. Enter the name using the keyboard and
digital keys, and press the [ENTER] button to set the entry.
4
• When you press the [FAX NUMBER] or [LINE2 NUMBER] button, the message to ask you whether adding the
international code is displayed. Press the [YES] button if you want to add the international code, or the [NO]
button if you do not want to add the international code.
When you press the [YES] button, the input screen that “+” is entered is displayed.
When you press the [NO] button, the input screen without any entry is displayed.
Enter the phone number using the digital keys, and press the [ENTER] button to set the entry.
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5.SETTING FAX FUNCTIONS (Cont.)
4 Press the [ENTER] button.
• Returns you to the FAX menu.
4
4.SETTING ITEMS (ADMIN)
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124
Setting the Fax Initial Setup
The [INITIAL SETUP] button in the [ADMIN] menu will be available only when the optional Fax unit is
installed.
Set the initial settings for the fax functions such as the volume settings and reception mode.
•
•
Reception mode: AUTO, MANUAL
Monitor tone volume: Adjustable 0-7 steps (0: tone OFF)
The “monitor tone” is the line monitor tone which is heard when the [MONITOR/PAUSE] button is
pressed.
•
•
Completion tone volume: Adjustable 0-7 stages (0: tone OFF)
The “completion tone” is the ringer tone which is heard when original printing has been completed. It
can be heard when all originals have been printed out.
Dial type (Line 1 /Line 2): DP, MF (not available for the European version)
There are two types of telephone lines: Dial pulse lines (DP) and multi frequency lines (MF). Change
the telephone line setting to match the type of the line you are using, for example, when you first install
the system or when you change the connected telephone line.
4
1 Press the [FAX] button in the ADMIN menu.
• The FAX menu is displayed.
2 Press the [INITIAL SETUP] button.
• The INITIAL SETUP screen is displayed.
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5.SETTING FAX FUNCTIONS (Cont.)
3 Specify following items as required.
• RX MODE — Press the [AUTO] button to receive faxes automatically, or [MANUAL] button to receive faxes
manually. When you select the manual mode, you can receive the faxes by pressing the [START] button when
it rings.
• MONITOR VOLUME — Press the arrow buttons to change the monitor volume.
• COMPLETION TONE VOLUME — Press the arrow buttons to change the complete volume.
4
When the User Management Setting is enabled, only the [AUTO] button can be selected for the RX MODE
option.
4 Press the [Next] button to display the next screen.
5 Specify following items as required.
• DIAL TYPE — Press the [MF] button to select the Multi-frequency mode, or [DP] button to select the Dial Pulse
mode for the line 1.
• DIAL TYPE (LINE2) — Press the [MF] button to select the Multi-frequency mode, or [DP] button to select the
Dial Pulse mode for the line 2. This is available only when the optional 2nd line board is installed.
The “DIAL TYPE” and “DIAL TYPE (LINE2)” is not available for the European version.
6 Press the [ENTER] button.
• Returns you to the FAX menu.
4.SETTING ITEMS (ADMIN)
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Setting the Line-2 Mode
The LIne-2 Mode settings are available only when the optional Fax unit and optional Line-2 board are
installed.
Installing the 2nd line board (option) allows transmission during reception, reception during transmission,
and simultaneous two communications of transmission/reception.
When the 2nd line is used, the following function setting and registration are required.
•
•
•
•
Entering terminal ID
Dial type setting
Line-2 setting (following instruction)
The 1st line takes precedence in the initial setting (not including the case that LINE 2 is selected in the
LINE SELECT when you register remote fax numbers into the address). If you want the 2nd line to
have priority in the initial setting, ask your service technician.
4
When the optional 2nd line board is installed, its operation can be selected from the following:
•
•
•
*
Transmission/Reception
Both transmission and reception are available all the time.
Reception only (24 hours)
The 2nd line is always standing by for reception.
Reception only (timer)
Only reception is available during the specified period of time.
Even during reception only, the specified line performs transmission if any line has been specified by
the options or address menu.
Entering Line-2 Mode Setting
1 Press the [FAX] button in the ADMIN menu.
• The FAX menu is displayed.
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5.SETTING FAX FUNCTIONS (Cont.)
2 Press the [LINE-2 MODE] button.
• The LINE-2 MODE screen is displayed.
3 Continue the procedure depending on how you set the Line-2 mode.
4
•
•
•
Transmission and Reception (TX /RX)
1 Press the [TX/RX] button.
2 Press the [ENTER] button.
Reception Only (24HR)
1 Press the [RX ONLY (24HR)] button.
• Making the 2nd line standby for the reception all the time.
4.SETTING ITEMS (ADMIN)
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2 Press the [ENTER] button.
Reception Only (TIMER)
1 Press the [RX ONLY (TIMER)] button.
4
• Using the 2nd line for reception only during the specified period.
• Enter the START time and END time using the digital keys.
• Pressing the arrow buttons moves the cursor.
• Time is displayed in the 24-hour system.
2 Press the [ENTER] button.
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5.SETTING FAX FUNCTIONS (Cont.)
Setting the RX Printing
Setting Discard and Reduction Printing
Set print settings for received fax and Internet Fax originals that are to be printed.
Two print settings are available: discard printing and reduction printing.
Discard Printing: ON, OFF
•
ON (default setting):
When originals are up to 10mm larger than the printing area; the part of the originals that exceeds the
paper printing area is discarded.
•
OFF: The received original is printed on two sheets of paper if its length exceeds the paper printing
area.
* For detail of DISCARD setting, contact your service technician.
RX Reduction Printing: ON, OFF
•
•
*
ON (default setting):
4
If the received original is longer than the recording paper, it will be vertically reduced to 90% to fit on
the recording paper.
OFF: The received original is printed on two sheets of paper if its length exceeds the paper printing
area.
Only drawers can be set for received FAX printing. Please see the Operator's Manual for Basic Func-
tions. Be sure to use LD, LG, LT, LT-R, A3, A4, A4-R or B4.
1 Press the [FAX] button in the ADMIN menu.
• The FAX menu is displayed.
2 Press the [RX PRINT] button.
• The RX PRINT screen is displayed.
4.SETTING ITEMS (ADMIN)
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3 Press the [ON] (or [OFF]) button of the “DISCARD” and/or “REDUC-
TION”.
4 Press the [ENTER] button.
4
• The registered items can be confirmed in the function list.
Setting Duplex Printing
The “Duplex Print” function is available only when the optional Fax unit is installed.
This printer setting determines whether or not to print received originals on both sides of sheet.
*
*
Duplex printing is available only if the received originals are the same size.
When the system runs out of paper during duplex printing, the rest of the documents is printed on both
sides of another size of paper.
1 Press the [FAX] button in the ADMIN menu.
• The FAX menu is displayed.
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5.SETTING FAX FUNCTIONS (Cont.)
2 Press the [RX PRINT] button.
3 Press the [ON] button of the “DUPLEX PRINT”, and then press the
[ENTER] button.
4
• The registered items can be confirmed in the function list.
Duplex printing direction differs depending on the received original size.
- Received LD, LG, LT, A3, A4, or B4-sized originals are printed so that they can be bound alone the long edge
of direction.
- Received ST, A5 or B5-sized originals are printed so that they can be bound alone the short edge of direction.
( )
1
( )
2
Setting the Rotate Sort
The “Rotate Sort” function is available only when the optional Fax unit is installed.
The printer setting determines whether or not to output each separate job of received originals in the differ-
ent orientation.
4.SETTING ITEMS (ADMIN)
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*
*
Rotate Sort printing is available only for LT/A4-sized paper. Set the LT and LT-R, or A4 and A4-R draw-
ers.
When the system runs out of paper during Rotate Sort printing, the rest of the documents is printed on
the remaining paper.
1 Press the [FAX] button in the ADMIN menu.
4
• The FAX menu is displayed.
2 Press the [RX PRINT] button.
3 Press the [ON] button of the “ROTATE SORT”, and then press the
[ENTER] button.
• The registered items can be confirmed in the function list.
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5.SETTING FAX FUNCTIONS (Cont.)
Setting the Recovery Transmission
The Recovery transmission is available only when the optional Fax unit is installed.
This function allows you to specify how long a document will be remained in the memory after failing the
redial attempts.
You can retransmit the document held in the memory. For instructions on how to send the recovery trans-
mission, see the Operator’s Manual For Facsimile Function.
1 Press the [FAX] button in the ADMIN menu.
4
• The FAX menu is displayed.
2 Press the [RECOVERY TX] button.
4.SETTING ITEMS (ADMIN)
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3 Change the document-stored time with the [< 1H] or [24H >] button,
and press the [ENTER] button.
• The document-holding time can be changed by the 1 hour.
4
When the Recovery transmission is enabled, the [RECOVERY TX] button will be grayed icon. You can disable
the Recovery transmission by pressing the [RECOVERY TX] button again, and the button turns to the normal
icon.
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6. SETTING FILE FUNCTIONS
This function allows you to automatically delete the files stored by the Save as file operations. This func-
tion is used to periodically delete stored files in the local storage to maintain the available hard disk space.
The [FILE] button in the [ADMIN] menu will be available only when the Scanner Kit is installed, or when the
Printer/Scanner Kit is installed.
1 Press the [FILE] button in the ADMIN menu.
4
• The FILE menu is displayed.
2 Press the [ON] button to enable the storage maintenance, or [OFF]
button to disable the storage maintenance.
• When you press the [ON] button, the “Storage Maintenance” field will be highlighted. Continue to next step to
enter the number of days.
• When you press the [OFF] button, skip to step 4.
3 Press the [Storage Maintenance] button to activate the input field, and
enter the number of days the system preserve the files before delet-
ing them automatically using the digital keys.
• You can enter 1 to 99 days.
4 Press the [ENTER] button.
4.SETTING ITEMS (ADMIN)
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7. SETTING E-MAIL FUNCTIONS
Setting the Scan to E-mail Message Properties
You can configure the message properties of E-mail documents that will be sent by Scan to E-mail opera-
tion.
The [E-MAIL] button in the [ADMIN] menu will be available only when the Scanner Kit is installed, or when
the Printer/Scanner Kit is installed.
1 Press the [E-MAIL] button.
4
• The E-MAIL screen is displayed.
2 Press each button to enter the E-mail properties.
• [FROM ADDRESS] — Press this to enter the E-mail address of this equipment.
• [FROM NAME] — Press this to enter the identification name of this equipment.
• [BODY] — Press this to enter the body message.
You must enter the [FROM ADDRESS] button to enable Scan to E-mail.
When you press each button, the input screen is displayed. Enter the value using the keyboard and digital keys,
and press the [ENTER] button to set the entry.
3 Press the [ENTER] button.
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7.SETTING E-MAIL FUNCTIONS (Cont.)
Setting the Scan to E-mail Fragmentation
This function allows you to send the Scan to E-mail job split by the fragment size you specified. This can
reduce the transmission errors caused by the network traffic problems.
The [E-MAIL] button in the [ADMIN] menu will be available only when the Scanner Kit is installed, or when
the Printer/Scanner Kit is installed.
1 Press the [E-MAIL] button in the ADMIN menu.
4
• The E-MAIL screen is displayed.
2 Press desired fragment size button and press the [ENTER] button.
• Press the [NONE] button to disable the fragmentation.
4.SETTING ITEMS (ADMIN)
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8. SETTING INTERNET FAX FUNCTIONS
Setting the Internet Fax Message Properties
You can configure the message properties of Internet Faxes that will be sent by Internet Fax transmission.
The [INTERNET FAX] button in the [ADMIN] menu will be available only when the Scanner Kit is installed,
or when the Printer/Scanner Kit is installed.
1 Press the [INTERNET FAX] button in the ADMIN menu.
4
• The INTERNET FAX screen is displayed.
2 Press each button to enter the Internet Fax properties.
• [FROM ADDRESS] — Press this to enter the E-mail address of this equipment.
• [FROM NAME] — Press this to enter the identification name of this equipment.
• [BODY] — Press this to enter the body message.
You must enter the [FROM ADDRESS] button to enable Internet Fax.
When you press each button, the input screen is displayed. Enter the value using the keyboard and digital keys,
and press the [ENTER] button to set the entry.
3 Press the [ENTER] button.
139
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8.SETTING INTERNET FAX FUNCTIONS (Cont.)
Setting the Internet Fax Fragmentation
This function allows you to send the Internet Faxes split by the fragment size you specified. This can
reduce the transmission errors caused by the network traffic problems.
The [INTERNET FAX] button in the [ADMIN] menu will be available only when the Scanner Kit is installed,
or when the Printer/Scanner Kit is installed.
1 Press the [INTERNET FAX] button in the ADMIN menu.
4
• The INTERNET FAX screen is displayed.
2 Press desired fragment size button and press the [ENTER] button.
• Press the [NONE] button to disable the fragmentation.
4.SETTING ITEMS (ADMIN)
140
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Setting the Internet Fax Body String Transmission
This function allows you to set whether the body string will be transmitted or not.
The [INTERNET FAX] button in the [ADMIN] menu will be available only when the Scanner Kit is installed,
or when the Printer/Scanner Kit is installed.
1 Press the [INTERNET FAX] button in the ADMIN menu.
4
• The INTERNET FAX screen is displayed.
2 Press the [ENABLE] button to enable the body string transmission, or
[DISABLE] button to disable the body string transmission.
3 Press the [ENTER] button.
141
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9. SETTING LIST/REPORT
Setting the Transmission / Reception Journal
There are two types of journals available on this equipment. Journals can be printed either automatically
or manually.
This function allows you to set the auto-print for the journals, and the number of transactions appears in
the journal list.
The Transmission/Reception Journal settings will be available only when the Printer Kit and Scanner Kit is
installed, when the Printer/Scanner Kit is installed, or when the optional Fax unit is installed.
1 Press the [LIST/REPORT] button in the ADMIN menu.
4
• The LIST/REPORT screen is displayed.
2 Press the [REPORT SETTING] button.
• The REPORT SETTING menu is displayed.
4.SETTING ITEMS (ADMIN)
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142
3 Press the [JOURNAL] button.
• The JOURNAL screen is displayed.
4 Specify the following items as required.
4
• AUTO — Press the [ON] button to enable printing the transmission and reception journals automatically.
When you enable this, the transmission and reception journals will be printed when specified numbers of trans-
missions are completed.
• TX JOURNAL — Press the number button to specify the number of transmissions will be printed on a trans-
mission journal.
• RX JOURNAL — Press the number button to specify the number of receptions will be printed on a reception
journal.
5 Press the [ENTER] button.
143
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9.SETTING LIST/REPORT (Cont.)
Setting the Communication Report
Communication Report allows you to print a report after every transmission. Reports can be printed auto-
matically only.
This function allows you to select the condition to print the communication report for each transmission
type separately.
The Communication Report setting will be available only when the Printer Kit and Scanner Kit is installed,
when the Printer/Scanner Kit is installed, or when the optional Fax unit is installed.
1 Press the [LIST/REPORT] button in the ADMIN menu.
4
• The LIST/REPORT screen is displayed.
2 Press the [REPORT SETTING] button.
• The REPORT SETTING screen is displayed.
4.SETTING ITEMS (ADMIN)
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144
3 Press the [COMM. REPORT] button.
• The COMM. REPORT screen is displayed.
4 Specify the condition for each transmission type.
4
• [OFF] — Press this to disable printing the communication report.
• [ALWAYS] — Press this to print the communication report every transmission.
• [ON ERROR] — Press this to print the communication report only when an error occurs.
“DIRECT TX” and “POLLING” are available only when the optional Fax unit is installed.
5 When you press the [ALWAYS] or [ON ERROR] button for “MEMORY
TX” or “MULTI TX”, the “PRINT 1st PAGE IMAGE?” message is dis-
played. Press the [YES] button to print the communication report
with the first page image, or press the [NO] button to print the com-
munication report without the page image.
• Returns you to the COMM. REPORT screen.
145
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9.SETTING LIST/REPORT (Cont.)
6 Press the [Next] button to display the next screen and specify the
condition for each transmission type.
4
“RELAY ORIGINATOR” is available only when the optional Fax unit is installed.
7 When you press the [ALWAYS] or [ON ERROR] button for each trans-
mission type, the “PRINT 1st PAGE IMAGE?” message is displayed.
Press the [YES] button to print the communication report with the first
page image, or press the [NO] button to print the communication
report without the page image.
• Returns you to the COMM. REPORT screen.
8 Press the [ENTER] button.
4.SETTING ITEMS (ADMIN)
146
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Setting the Reception List
The Reception List allows you to print a reception list after receiving a document to a mailbox on this
equipment.
This function allows you to enable or disable printing a reception list for the following mailbox transmis-
sions:
Relay Station — Receiving a relay transmission from an originator as a relay hub.
Local — Reserving a document to a mailbox within this equipment locally.
Remote — Reserving a document to a mailbox within this equipment remotely from another facsimile.
1 Press the [LIST/REPORT] button in the ADMIN menu.
4
• The LIST/REPORT screen is displayed.
2 Press the [REPORT SETTING] button.
• The REPORT SETTING screen is displayed.
3 Press the [RECEPTION LIST] button.
• The RECEPTION LIST screen is displayed.
147
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9.SETTING LIST/REPORT (Cont.)
4 Specify whether the reception list will be printed for each transmis-
sion.
• RELAY STATION — Select the [ON] button to print the reception list when receiving a relay transmission from
an originator.
4
• LOCAL — Select the [ON] button to print the reception list when reserving a document to a mailbox within the
machine locally.
• REMOTE — Select the [ON] button to print the reception list when receiving a document to a mailbox within
the machine remotely from another facsimile.
5 Press the [ENTER] button.
4.SETTING ITEMS (ADMIN)
148
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10. PRINTING LISTS
This function allow you to print the NIC configuration page, function list, PS3 font list, and PCL font list.
*
For the examples of each list format are described in Appendix.
The NIC configuration page, PS3 font list, and PCL font list can be printed only when the Printer Kit, the
Printer/Scanner Kit, or optional Fax unit is installed.
1 Press the [LIST/REPORT] button in the ADMIN menu.
4
• The LIST screen is displayed.
2 Press the [LIST] button.
• The LIST screen is displayed.
3 Press the button that you want to print.
• Selected list is printed.
149
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11. SETTING PRINTER/E-FILING FUNCTIONS
You can configure the printer and e-Filing functions that will apply to the print jobs or e-Filing jobs.
1 Press the [PRINTER/E-FILING] button in the ADMIN menu.
• The PRINTER/E-FILING screen is displayed.
4
2 Specify the following items as you require.
• AUTOMATIC CHANGE OF PAPER SOURCE — When the [ON] button is selected, this equipment will feed
the same size of paper from the different drawer if the specified drawer becomes empty.
• PAPER OF DIFFERENT DIRECTION — When the [ON] button is selected, this equipment will feed the same
size of paper that is set in a different direction if the specified drawer becomes empty.
• SUSPEND PRINTING IF STAPLER EMPTY — Select the [ON] button to enable suspending printing if stapler
empty occurs. When this is enabled, this equipment quit printing that stapling is specified if stapler empty
occurs. When this is disabled, this equipment will print a document without stapling even if stapler empty
occurs.
3 Press the [ENTER] button.
4.SETTING ITEMS (ADMIN)
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12. WIRELESS SETTINGS AND Bluetooth SETTINGS
•
•
There is also the [WIRELESS SETTINGS] button in the ADMIN menu. This button will be available
only when the optional Wireless LAN Module is installed. For the instructions on how to operate the
WIRELESS SETTINGS, please refer to the GN-1041 Operator’s Manual for Wireless LAN.
There is also the [Bluetooth SETTINGS] button in the ADMIN menu. This button will be available only
when the optional Bluetooth Module is installed. For the instructions on how to operate the Bluetooth
SETTINGS, please refer to the GN-2010 Operator’s Manual for Bluetooth.
4
151
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4
4.SETTING ITEMS (ADMIN)
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152
5. APPENDIX
1. LIST PRINT FORMAT........................................................................................................154
• Total Counter List ............................................................................................................................154
5
153
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1. LIST PRINT FORMAT
Total Counter List
An output example of the Total Counter List
TOTAL COUNTER LIST
TIME
S/N
: 10-09-'05 20:47
: 0987654321
PRINT COUNTER
COPY
99999
FAX
99999
PRINTER
LIST
TOTAL
SMALL
LARGE
99999
99999
99999
99999
399996
399996
99999
99999
TOTAL
199998
199998
199998
199998
799992
SCAN COUNTER
COPY
99999
99999
99999
FAX
NETWORK
TOTAL
299997
5
5.APPENDIX
154
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Department Code List
An output example of the Department Code List
DEPARTMENT CODE LIST
TIME
: 10-09-'05 20:47
DEPT NO.
DEPARTMENT
00001
D
1
PRINT COUNTER
COPY
99999
FAX
99999
PRINT
99999
LIST
99999
TOTAL
LIMIT
-
SMALL
LARGE
399996
399996
99999
99999
99999
99999
199998
199998
199998
199998
799992
FAX COMMUNICATION
TRANSMIT
SCAN COUNTER
RECEPTION
COPY
FAX
NETWORK
SMALL
LARGE
99999
99999
99999
99999
SMALL
LARGE
99999
99999
99999
99999
99999
99999
5
199998
199998
199998
199998
199998
DEPT NO.
DEPARTMENT
00002
D
2
PRINT COUNTER
COPY
99999
FAX
PRINT
LIST
TOTAL
LIMIT
-
SMALL
LARGE
99999
99999
99999
99999
99999
99999
399996
399996
99999
199998
199998
199998
199998
799992
FAX COMMUNICATION
TRANSMIT
SCAN COUNTER
COPY
RECEPTION
FAX
NETWORK
SMALL
LARGE
99999
99999
99999
99999
SMALL
LARGE
99999
99999
99999
99
199998
199998
155
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1.LIST PRINT FORMAT (Cont.)
Address Book List
An output example of the Address Book List
ADDRESS BOOK INFORMATION
TIME
: 10-09-'05 20:47
: 99999999999
: 99999999990
: MFP_00000236
FAX NO.1
FAX NO.2
NAME
NO.
001
NAME
FAX NUMBER/E-MAIL ADDRESS
QUALITY TX
OFF
TX TYPE
LINE
ECM
ATT
0
USER01
00000000001
MEMORY
MEMORY
MEMORY
MEMORY
MEMORY
MEMORY
MEMORY
MEMORY
MEMORY
MEMORY
OFF
002
003
004
005
006
007
008
009
010
011
USER01
USER01
USER01
USER01
USER01
USER01
USER01
USER01
USER01
USER01
USER01
00000000002
OFF
OFF
OFF
OFF
OFF
OFF
OFF
OFF
OFF
OFF
OFF
OFF
OFF
OFF
OFF
OFF
OFF
OFF
OFF
0
0
0
0
0
0
0
0
0
00000000003
00000000004
5
00000000005
00000000006
00000000007
00000000008
00000000009
00000000010
00000000011
5.APPENDIX
156
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Group Numbers List
An output example of the Group Numbers List
GROUP NUMBER INFORMATION
TIME
: 10-09-'05 20:47
: 99999999999
: 99999999990
: MFP_00000236
FAX NO.1
FAX NO.2
NAME
NO.
001
NAME
ADDRESS BOOK
GROUP01
001
007
014
019
001
002
008
015
020
003
009
015
020
004
009
016
005
010
016
005
010
017
006
011
017
006
012
018
007
013
018
008
014
019
002
003
GROUP02
GROUP03
005
005
007
005
009
006
015
006
060
007
065
009
5
157
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1.LIST PRINT FORMAT (Cont.)
Function List (User)
An output example of the Function List (User)
FUNCTION LIST
S/N
: 0987654321
: T410SY0U010
: 410M-003
TIME
: 10-09-'05 20:47
: 99999999999
: 99999999990
: MFP_00000183
F/W Ver.
M-ROM Ver.
S-ROM Ver.
FAX NO.1
FAX NO.2
NAME
: 410S-00
GENERAL
TOTAL COUNTER
DRAWER
:
9999
DRAWER 1
:
:
:
:
:
LT
A3
A4-R
B5
45
DRAWER 2
DRAWER 3
DRAWER 4
AUTO CLEAR
COPY
EXPOSURE
:
:
:
:
:
:
:
AUTO
ORIGINAL MODE
IMAGE DIRECTION
BYPASS FEED
2IN1/4IN1
MAGAZINE SORT
BOOK -> 2
TEXT/PHOTO
DISABLE
PLAIN
WRITE LATERALLY
OPEN FROM LEFT
OPEN FROM LEFT
5
SCAN
ROTATION
SINGLE/2-SIDE SCAN
RESOLUTION
ORIGINAL MODE
EXPOSURE
BACKGROUND ADJUSTMENT
:
:
:
:
:
:
0
SINGLE
200dpi
TEXT
AUTO
0
FAX
FAX ROM VERSION
RESOLUTION
ORIGINAL MODE
EXPOSURE
TX TYPE
RTI
:
:
:
:
:
:
:
F562-A05
STANDARD
TEXT
AUTO
MEMORY TX
OFF
ECM
ON
INITIAL SETUP
MONITOR VOLUME
COMPLETION
For further information about the items printed on the function list, please refer to the “Function List
5.APPENDIX
158
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NIC Configuration Page
An output example of the NIC Configuration Page
===================================================================================
Unit Serial No
Network Address
: 00C67861
Version : T000SY00000
: 00:40:af:7e:28:55
Network Topology : Ethernet
Connector: RJ45
enabled
Network Mode
: 100 Megabits
Novell Network Information
Print Server Name
Password Defined
: MFP_00C67861
: No
Search Root
Directory Services Tree
: NWSRV
: ORG
Directory Services Context : dept1.org
Scan Rate
Frame Type
: 5
: Auto Sense
TCP/IP Network Information
enabled
Address Mode
IP Address
Subnet Mask
Default Gateway
: Static IP
: 10.10.70.105
: 255.255.255.0
: 10.10.70.1
5
Primary DNS Server : 0.0.0.0
DNS Name
:
:
Host Name
Primary WINS Server : 0.0.0.0
NetBios Name
: MFP_00C67861
IPP Network Information
IPP without SSL
enabled
: http://169.254.204.215:631/Print
: https://169.254.204.215:443/Print
IPP with SSL
AppleTalk Network Information
enabled
AppleTalk Printer Name: MFP_00C67861
AppleTalk Zone
AppleTalk Type
: *
: LaserWriter
AppleTalk Frame Type : 802.2 SNAP On 802.3
===================================================================================
Novell Connection Information
File Server Name: NWSRV
Queue Name: MFP_QUEUE
AppleTalk Connection Infor
159
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1.LIST PRINT FORMAT (Cont.)
Function List (Administrator)
An output example of the Function List (Administrator)
FUNCTION LIST
S/N
: 0987654321
: T410SY0U010
: 410M-003
TIME
: 10-09-'05 20:47
: 99999999999
: 99999999990
: MFP_00000183
F/W Ver.
M-ROM Ver.
S-ROM Ver.
FAX NO.1
FAX NO.2
NAME
: 410S-00
GENERAL
TOTAL COUNTER
MAIN / PAGE MEMORY SIZE
DRAWER
:
:
9999
256 MB / 64 MB
DRAWER 1
DRAWER 2
DRAWER 3
DRAWER 4
:
:
:
:
:
LT
A3
A4-R
B5
45
AUTO CLEAR
ENERGY SAVER
WEEKLY TIMER
TIMER SUNDAY
TIMER MONDAY
TIMER TUESDAY
TIMER WEDNESDAY
TIMER THURSDAY
TIMER FRIDAY
TIMER SATURDAY
AUTO POWER SAVE
SLEEP MODE
ON
OFF
:
:
:
:
:
:
:
:
:
00:00
00:00
00:00
00:00
00:00
00:00
00:00
15
24:00
24:00
24:00
24:00
24:00
24:00
24:00
5
60
COPY
EXPOSURE
ORIGINAL MODE
IMAGE DIRECTION
BYPASS FEED
2IN1/4IN1
MAGAZINE SORT
BOOK -> 2
MAXIMUM COPIES
AUTO 2-SIDED MODE
SORT MODE PRIORITY
AUTOMATIC CHANGE OF PAPER SIZE
PAPER OF DIFFERENT DIRAECTION
SUSPEND PRINTING IF
:
:
:
:
:
:
:
:
:
:
:
AUTO
TEXT/PHOTO
DISABLE
PLAIN
WRITE LATERALLY
OPEN FROM LEFT
OPEN FROM LEFT
9999
OFF
NON=SORT
ON
The Function List for an administrator shows the setting list for all functions. The following table shows all
functions that are printed for an administrator’s function list, and the “User” column indicates which func-
tions are printed in a user’s function list. This table also describes about each function.
GENERAL
Function
Description
Shows the total counter.
User
TOTAL COUNTER
YES
MAIN / PAGE MEMORY SIZE
Shows the main memory size and page
memory size.
NO
DRAWER - DRAWER 1
DRAWER - DRAWER 2
Shows the paper size of the drawer 1.
Shows the paper size of the drawer 2.
YES
YES
5.APPENDIX
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GENERAL
Function
Description
User
YES
YES
*1
Shows the paper size of the drawer 3.
DRAWER - DRAWER 3
*2
Shows the paper size of the drawer 4.
DRAWER - DRAWER 4
DRAWER
Shows the paper size of the large capacity
feeder
YES
YES
*3
- LARGE CAPACITY FEEDER
AUTO CLEAR
Shows the time (in second) that the Touch
Panel Display clears the previous settings
that had been set and turns to the initial
screen.
ENERGY SAVER - WEEKLY TIMER
Shows the time to enter the energy saver
mode (ON time), and the time to exit the
energy saver mode (OFF time) for each day
(Sunday to Saturday).
NO
5
ENERGY SAVER - AUTO POWER SAVE
ENERGY SAVER - SLEEP MODE
Shows the time to enter the power save
mode (in minutes).
NO
NO
Shows the time to enter the sleep mode (in
minutes).
*1. “DRAWER 3” is printed only when the Drawer 3 & 4 is installed.
*2. “DRAWER 4” is printed only when the Drawer 3 & 4 is installed.
*3. “LARGE CAPACITY FEEDER” is printed only when the LCF is installed.
COPY
Function
Description
User
EXPOSURE
Shows the default exposure setting for copy. YES
ORIGINAL MODE
IMAGE DIRECTION
Shows the default original mode for copy.
YES
YES
Shows whether the image direction is
enabled or disabled.
BYPASS FEED
Shows the default paper type of the bypass
feed.
YES
2IN1/4IN1
Shows the default 2in1/4in1 mode.
YES
YES
YES
MAGAZINE SORT
BOOK -> 2
Shows the default magazine sort mode.
Shows the default duplex book copy mode.
MAXIMUM COPIES
Shows the maximum copies that are
allowed to be set.
NO
AUTO 2-SIDE MODE
Shows the default auto 2-sided mode.
Shows the default sort mode.
NO
NO
SORT MODE PRIORITY
161
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1.LIST PRINT FORMAT (Cont.)
COPY
Function
Description
User
AUTOMATIC CHANGE OF PAPER SOURCE
Shows whether the Automatic Change of
Paper Source function is enabled or dis-
abled.
NO
PAPER OF DIFFERENT DIRECTION
Shows whether the Paper of Different Direc-
tion function is enabled or disabled.
NO
NO
SUSPEND PRINTING IF STAPLER EMPTY
Shows whether this equipment suspends
printing when stapler empty occurs.
SCAN
Function
Description
User
YES
YES
YES
YES
ROTATION
Shows the default rotation mode.
Shows the default 2-sided scan mode.
Shows the resolution for scans.
SINGLE/2-SIDED SCAN
RESOLUTION
ORIGINAL MODE
EXPOSURE
5
Shows the default original mode for scans.
Shows the default exposure setting for
scans.
YES
FAX
Function
Description
User
FAX ROM VERSION
RESOLUTION
Shows the ROM version of the Fax unit.
YES
Shows the default resolution setting for a
fax/Internet Fax transmission.
YES
YES
ORIGINAL MODE
EXPOSURE
Shows the default original mode for a fax/
Internet Fax transmission.
Shows the default exposure setting for a fax/
Internet Fax transmission.
YES
YES
YES
*1
Shows the default transmission type.
TX TYPE
RTI
Shows whether the RTI is enabled or dis-
abled.
*1
Shows whether the ECM is enabled or dis-
abled.
ECM
YES
NO
NO
NO
*1
Shows the monitor volume setting.
Shows the complete volume setting.
INITIAL SETUP - MONITOR VOLUME
INITIAL SETUP
*1
- COMPLETION TONE VOLUME
*1
Shows the default RX mode.
INITIAL SETUP - RX MODE
5.APPENDIX
162
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FAX
Function
Description
User
NO
*1
Shows the dial type of the line 1.
INITIAL SETUP - DIAL TYPE
*2
Shows the dial type of the line2.
Shows the line2 mode.
NO
INITIAL SETUP - DIAL TYPE (LINE2)
*2
NO
LINE-2 MODE
*2
Shows the start time to use the Line2 for
receptions only. This applies only when “RX
ONLY (TIMER)” is set to the LINE-2 MODE.
LINE-2 MODE - START
NO
NO
*2
Shows the end time to finish using the Line2
for receptions only. This applies only when
“RX ONLY (TIMER)” is set to the LINE-2
MODE.
LINE-2 MODE - END
RX PRINT - DISCARD
Shows whether the discard function is
enabled or disabled.
NO
NO
NO
NO
NO
NO
NO
5
RX PRINT - REDUCTION
Shows whether the reduction is enabled or
disabled.
*1
Shows whether the duplex print is enabled
or disabled.
RX PRINT - DUPLEX PRINT
*1
Shows whether the rotate sort is enabled or
disabled.
RX PRINT - ROTATE SORT
*1
Shows how many hours that a recovery
transmission job is to be stored.
RECOVERY TX - STORED TIME
*1
*1
Shows the agent type if the Fax Received
Forward is registered.
FAX RECEIVED FORWARD - AGENT1
Shows the agent type if the Fax Received
Forward is registered.
FAX RECEIVED FORWARD - AGENT2
*1. These are printed only when the optional Fax unit is installed.
*2. These are printed only when the optional Fax unit and optional Line2 board are installed.
FILE
Function
Description
User
MAINTENANCE
Shows whether the storage maintenance is
enabled or disabled.
NO
STORAGE MAINTENANCE
Shows how many days the data in the local
folder is remained. This applies only when
the maintenance function is enabled.
NO
163
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1.LIST PRINT FORMAT (Cont.)
E-MAIL
Function
Description
User
FRAGMENT MESSAGE SIZE (KB)
Shows the fragment message size that
applies to an E-mail transmission.
NO
FROM ADDRESS
FROM NAME
Shows the sender’s E-mail address that
applies to an E-mail transmission.
NO
NO
Shows the sender’s name that applies to an
E-mail transmission.
INTERNET FAX
Function
Description
User
FRAGMENT PAGE SIZE (KB)
Shows the fragment message size that
applies to an Internet Fax transmission.
NO
BODY STRING TRANSMISSION
FROM ADDRESS
Shows whether the body string transmission
is enabled or disabled.
NO
NO
NO
NO
NO
5
Shows the sender’s E-mail address that
applies to an Internet Fax transmission.
FROM NAME
Shows the sender’s name that applies to an
Internet Fax transmission.
INTERNET FAX RECEIVED FORWARD -
AGENT1
Shows the agent type if the Internet Fax
Received Forward is registered.
INTERNET FAX RECEIVED FORWARD -
AGENT2
Shows the agent type if the Internet Fax
Received Forward is registered.
REPORT SETTING
Function
Description
User
JOURNAL - AUTO
Shows whether the auto journal print is
enabled or disabled.
NO
JOURNAL - TX JOURNAL
Shows how many transmissions will be
printed on a transmission journal.
NO
NO
NO
NO
JOURNAL - RX JOURNAL
Shows how many receptions will be printed
on a reception journal.
COMM. REPORT - MEMORY TX
COMM. REPORT - DIRECT TX
COMM. REPORT - MULTI TX
Shows the condition to print a memory
transmission report.
Shows the condition to print a direct trans-
mission report.
Shows the condition to print a multi trans-
mission report.
NO
NO
*1
Shows the condition to print a polling report.
COMM. REPORT - POLLING
5.APPENDIX
164
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REPORT SETTING
Function
Description
User
*1
Shows the condition to print a relay origina-
tor report.
COMM. REPORT - RELAY ORIGINATOR
COMM. REPORT - RELAY STATION
NO
Shows the condition to print a relay station
report.
NO
NO
COMM. REPORT - RELAY DESTINATION
RECEPTION LIST - LOCAL
Shows the condition to print a relay destina-
tion report.
Shows whether a reception list will be
printed or not after reserving a document to
a mailbox within the equipment.
NO
NO
NO
RECEPTION LIST - REMOTE
Shows whether a reception list will be
printed or not after reserving a document to
a mailbox within the equipment remotely
from another facsimile.
5
RECEPTION LIST - RELAY STATION
Shows whether a reception list will be
printed or not after receiving a relay trans-
mission from an originator as a relay hub.
*1. These are printed only when the optional Fax unit is installed.
PRINTER/E-FILING
Function
Description
User
AUTOMATIC CHANGE OF PAPER SOURCE
Shows whether the Automatic Change of
Paper Source function is enabled or dis-
abled.
NO
PAPER OF DIFFERENT DIRECTION
Shows whether the Paper of Different Direc-
tion function is enabled or disabled.
NO
NO
SUSPEND PRINTING IF STAPLER EMPTY
Shows whether this equipment suspends
printing when stapler empty occurs.
WIRELESS SETTINGS
Function
Description
User
WIRELESS LAN
Shows whether the Wireless LAN function is
enabled or disabled.
NO
NETWORK TYPE
SSID
Shows the network type for Wireless LAN.
Shows the SSID.
NO
NO
NO
SECURITY
Shows the security mode.
802.1x AUTHENTICATION
Shows the protocol for WPA/WPA2/802.1x
authentication when WPA/WPA2/802.1x
authentication is selected for the security
mode.
NO
165
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1.LIST PRINT FORMAT (Cont.)
WIRELESS SETTINGS
Function
Description
User
USER CERTIFICATE
Shows the user certificate name to be used
for authentication.
NO
CA CERTIFICATE
EAP USER NAME
Shows the CA certificate name to be used
for authentication.
NO
NO
Shows the EAP user name to be used for
authentication.
TRANSMIT RATE (Mbps)
TRANSMIT POWER
Shows the transmission rate.
Shows the transmission power.
NO
NO
WIRELESS SETTINGS are printed only when the optional Wireless LAN Module is installed.
5
BLUETOOTH SETTINGS
Function
Description
User
BLUETOOTH
Shows whether the Bluetooth function is
enabled or disabled.
NO
BLUETOOTH NAME
DEVICE ADDRESS
ALLOW DISCOVERY
SECURITY
Shows the Bluetooth name of this equip-
ment.
NO
NO
NO
Shows the device address of this equip-
ment.
Shows whether the Allow Discovery function
is enabled or disabled.
Shows whether the security function is
enabled or disabled.
NO
NO
NO
REQUIRED PIN
Shows the PIN number.
DATA ENCRYPTION
Shows whether the data encryption is
enabled or disabled.
BLUETOOTH SETTINGS are printed only when the optional Bluetooth Module is installed.
NETWORK SETTING - GENERAL PRODUCT
Function
Description
User
GENERAL - ETHER SPEED/DUPLEX MODE
Shows the Ethernet speed setting.
NO
5.APPENDIX
166
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NETWORK SETTING - NETWORK - TCP/IP
Function
Description
User
NO
ADDRESS MODE
Shows the TCP/IP address mode.
Shows the IP address of this equipment.
Shows the subnet mask of this equipment.
IP ADDRESS
NO
SUBNET MASK
NO
DEFAULT GATEWAY
Shows the default gateway address of this
equipment.
NO
NETWORK SETTING - NETWORK - IPX/SPX
Function
Description
User
NO
ENABLE IPX/SPX
Shows whether the IPX/SPX protocol is
enabled or disabled.
FRAME TYPE
Shows the frame type to be selected.
NO
5
NETWORK SETTING - NETWORK - APPLETALK
Function
Description
User
ENABLE APPLE TALK
Shows whether the AppleTalk protocol is
enabled or disabled.
NO
DEVICE NAME
Shows the AppleTalk device name.
Shows the AppleTalk zone.
NO
NO
DESIRED ZONE
NETWORK SETTING - SESSION - LDAP SESSION
Function
Description
User
ENABLE LDAP
Shows whether the LDAP is enabled or dis-
abled.
NO
ENABLE SSL
Shows whether the LDAP SSL is enabled or
disabled.
NO
NETWORK SETTING - SESSION - DNS SESSION
Function
Description
User
ENABLE DNS
Shows whether the DNS is enabled or dis-
abled.
NO
PRIMARY DNS SERVER ADDRESS
Shows the primary DNS server address if it
has been set.
NO
NO
SECONDARY DNS SERVER ADDRESS
Shows the secondary DNS server address if
it has been set.
167
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1.LIST PRINT FORMAT (Cont.)
NETWORK SETTING - SESSION - DDNS SESSION
Function
Description
User
ENABLE DDNS
Shows whether the DDNS is enabled or dis-
abled.
NO
HOST NAME
Shows the host name of this equipment.
Shows the domain name of this equipment.
NO
NO
DOMAIN NAME
NETWORK SETTING - SESSION - SMB SESSION
Function
Description
User
SMB SERVER PROTOCOL
Shows whether the SMB protocol is enabled
or disabled.
NO
NETBIOS NAME
Shows the NetBIOS name of this equip-
ment.
NO
LOGON
Shows the logon setting.
NO
NO
NO
5
WORKGROUP
Shows the workgroup of this equipment.
Shows the domain name of this equipment.
DOMAIN
PRIMARY DOMAIN CONTROLLER
Shows the primary domain controller
address if it has been set.
NO
NO
NO
NO
NO
NO
NO
BACKUP DOMAIN CONTROLLER
DEVICE NAME
Shows the backup domain controller
address if it has been set.
Shows the device name of this equipment
for the domain if it has been set.
PRIMARY WINS SERVER
SECONDARY WINS SERVER
SMB SIGNING OF SMB SERVER
SMB SIGNING OF SMB CLIENT
Shows the primary WINS server address if it
has been set.
Shows the secondary WINS server address
if it has been set.
Shows the setting of the SMB Signing of
SMB Server.
Shows the setting of the SMB Signing of
SMB Client.
NETWORK SETTING - SESSION - NETWARE SESSION
Function
Description
User
ENABLE BINDERY
ENABLE NDS
CONTEXT
Shows whether the bindery mode is enabled
or disabled.
NO
Shows whether the NDS mode is enabled or
disabled.
NO
NO
Shows the NDS context.
5.APPENDIX
168
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NETWORK SETTING - SESSION - NETWARE SESSION
Function
Description
User
NO
TREE
Shows the NDS tree.
SEARCH ROOT
Shows the NDS Search Root.
NO
NETWORK SETTING - SESSION - BONJOUR SESSION
Function
Description
User
ENABLE BONJOUR
LINK-LOCAL HOST NAME
SERVICE NAME
Shows whether the Bonjour is enabled or
disabled.
NO
Shows the link-local host name of this equip-
ment for Bonjour.
NO
NO
Shows the service name of this equipment
for Bonjour.
NETWORK SETTING - NETWORK SERVICE - HTTP NETWORK SERVICE
5
Function
ENABLE HTTP SERVER
Description
User
Shows whether the HTTP network service is
enabled or disabled.
NO
PRIMARY PORT NUMBER
SECONDARY PORT NUMBER
ENABLE SSL
Shows the primary port number for the
HTTP network service.
NO
NO
NO
NO
Shows the secondary port number for the
HTTP network service.
Shows whether the SSL for the HTTP net-
work service is enabled or disabled.
SSL PORT NUMBER
Shows the SSL port number for the HTTP
network service.
NETWORK SETTING - NETWORK SERVICE - SMTP CLIENT NETWORK SERVICE
Function
ENABLE SMTP CLIENT
Description
User
Shows whether the SMTP client is enabled
or disabled.
NO
AUTHENTICATION
POP BEFORE SMTP
SMTP SERVER ADDRESS
LOGIN NAME
Shows whether SMTP authentication is
enabled or disabled.
NO
NO
NO
NO
Shows whether POP Before SMTP is
enabled or disabled.
Shows the IP address of SMTP server that
has been assigned.
Shows the login name used for SMTP
authentication.
169
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1.LIST PRINT FORMAT (Cont.)
NETWORK SETTING - NETWORK SERVICE - SMTP CLIENT NETWORK SERVICE
Function
Description
User
PORT NUMBER
ENABLE SSL
Shows the port number to be used for send-
ing an E-mail or Internet Fax to the SMTP
server.
NO
Shows whether the SSL for the SMTP client
is enabled or disabled.
NO
NETWORK SETTING - NETWORK SERVICE - SMTP SERVER NETWORK SERVICE
Function
ENABLE SMTP SERVER
Description
User
Shows whether the SMTP server is enabled
or disabled.
NO
PORT NUMBER
Shows the port number to be used for
receiving the Internet Fax using the SMTP
protocol.
NO
5
ENABLE OFFRAMP GATEWAY
ENABLE OFFRAMP SECURITY
ENABLE OFFRAMP PRINT
E-MAIL ADDRESS
Shows whether the offramp gateway is
enabled or disabled.
NO
NO
NO
Shows whether the offramp security is
enabled or disabled.
Shows whether the offramp print is enabled
or disabled.
Shows the E-mail address of this equipment
if the SMTP server is enabled and it has
been set.
NO
NETWORK SETTING - NETWORK SERVICE - POP3 NETWORK SERVICE
Function
ENABLE POP3 CLIENT
Description
User
Shows whether the POP3 client is enabled
or disabled.
NO
POP3 SERVER ADDRESS
Shows the IP address of the POP3 server if
it has been assigned.
NO
NO
NO
TYPE POP3 LOGIN
ACCOUNT NAME
Shows the POP3 login type.
Shows the POP3 account name if it has
been set.
SCAN RATE
Shows the scan rate to check the POP3
server for new message (in minutes).
NO
NO
NO
PORT NUMBER
ENABLE SSL
Shows the port number to be used for
accessing the POP3 server.
Shows whether the SSL for the POP3 net-
work service is enabled or disabled.
5.APPENDIX
170
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NETWORK SETTING - NETWORK SERVICE - POP3 NETWORK SERVICE
Function
SSL PORT NUMBER
Description
User
Shows the SSL port number to be used for
accessing the POP3 server.
NO
NETWORK SETTING - NETWORK SERVICE - FTP CLIENT NETWORK SERVICE
Function
Description
User
DEFAULT PORT NUMBER
Shows the default port number to be used
for saving a document to the network folder
using the FTP.
NO
NETWORK SETTING - NETWORK SERVICE - FTP SERVER NETWORK SERVICE
Function
ENABLE FTP SERVER
Description
User
Shows whether the FTP server service is
enabled or disabled.
NO
5
DEFAULT PORT NUMBER
ENABLE SSL
Shows the default port number to be used
for receiving data using FTP.
NO
NO
NO
Shows whether the SSL for the FTP server
network service is enabled or disabled.
SSL PORT NUMBER
Shows the SSL port number to be used for
accessing the equipment using FTP.
NETWORK SETTING - NETWORK SERVICE - SNMP NETWORK SERVICE
Function
Description
User
NO
ENABLE SNMP
Shows whether the SNMP is enabled or dis-
abled.
READ COMMUNITY
Shows the read community name.
NO
ENABLE AUTHENTICATION TRAP
Shows whether the authentication trap is
enabled or disabled.
NO
ENABLE ALERTS TRAP
IP TRAP ADDRESS1
Shows whether the alerts trap is enabled or
disabled.
NO
NO
Shows the IP address that have been set for
IP trap address 1.
IP TRAP COMMUNITY
IPX TRAP ADDRESS
Shows the IP Trap community name.
Shows the IPX trap address.
NO
NO
NETWORK SETTING - NETWORK SERVICE - SNTP NETWORK SERVICE
Function
Description
User
ENABLE SNTP
Shows whether the SNTP is enabled or dis-
abled.
NO
171
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1.LIST PRINT FORMAT (Cont.)
NETWORK SETTING - NETWORK SERVICE - SNTP NETWORK SERVICE
Function
Description
User
PRIMARY SNTP ADDRESS
Shows the primary SNTP server address if it
has been set.
NO
SECONDARY SNTP ADDRESS
PORT NUMBER
Shows the secondary SNTP server address
if it has been set.
NO
NO
NO
Shows the port number to be used for
accessing the SNTP server.
SCAN RATE
Shows the scan rate to check the SNTP
server for adjusting the time setting.
NETWORK SETTING - PRINT SERVICE SETTING - RAW TCP PRINT
Function Description
User
ENABLE RAW TCP
Shows whether Raw TCP printing is
enabled or disabled.
NO
5
PORT NUMBER
Shows the port number to be used for Raw
TCP printing.
NO
NETWORK SETTING - PRINT SERVICE SETTING - LPD PRINT
Function
Description
User
ENABLE LPD
PORT NUMBER
BANNERS
Shows whether LPR printing is enabled or
disabled.
NO
Shows the port number to be used for LPR
printing.
NO
NO
Shows whether the banner will be printed for
each LPR print job.
NETWORK SETTING - PRINT SERVICE SETTING - IPP PRINT
Function
Description
User
ENABLE IPP
Shows whether IPP printing is enabled or
disabled.
NO
ENABLE PORT80
PORT NUMBER
Shows whether the Port80 is used for IPP
printing.
NO
Shows the port number to be used for IPP
printing.
NO
NO
URL
Shows the URL for IPP printing.
ADMINISTRATOR’S NAME
Shows the administrator’s user name to be
allowed to perform the [Cancel All Docu-
ments] function.
NO
5.APPENDIX
172
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NETWORK SETTING - PRINT SERVICE SETTING - IPP PRINT
Function
Description
User
NO
AUTHENTICATION
Shows whether the authentication for IPP
printing is enabled or disabled.
USER NAME
ENABLE SSL
Shows the user name for authentication.
NO
Shows whether the SSL for IPP printing is
enabled or disabled.
NO
SSL PORT NUMBER
SSL URL
Shows the SSL port number to be used for
IPP printing.
NO
NO
Shows the SSL URL for IPP printing.
NETWORK SETTING - PRINT SERVICE SETTING - FTP PRINT
Function
Description
User
ENABLE FTP PRINT
Shows whether FTP printing is enabled or
disabled.
5
NO
PRINT USER NAME
PRINT PASSWORD
PORT NUMBER
Shows the user name for FTP printing.
Shows the password for FTP printing.
NO
NO
Shows the port number to be used for FTP
printing.
NO
NETWORK SETTING - PRINT SERVICE SETTING - NETWARE PRINT
Function Description
User
NO
LOGIN NAME
Shows the login name for NetWare file
server.
PASSWORD
Shows the password for NetWare file server.
NO
PRINT QUEUE SCAN RATE
Shows how often the equipment scans the
queue on NetWare file server (in second).
NO
NETWORK SETTINGS - PRINT AND NOTIFICATION SERVICE - E-MAIL PRINT
Function
Description
User
ENABLE PRINT HEADER
Shows whether the header will be printed or
not for E-mail printing.
NO
ENABLE PRINT MESSAGE BODY
MAXIMUM E-MAIL BODY PRINT
Shows whether the message body will be
printed or not for E-mail printing.
NO
NO
NO
Shows the maximum number of pages to
print the body strings of the received Email
print job.
ENABLE PRINT E-MAIL ERROR
Shows whether an E-mail error report will be
printed or not.
173
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1.LIST PRINT FORMAT (Cont.)
NETWORK SETTINGS - PRINT AND NOTIFICATION SERVICE - E-MAIL PRINT
Function
Description
User
ENABLE E-MAIL ERROR FORWARD
Shows whether an E-mail error message will
be sent or not.
NO
E-MAIL ERROR TRANSFER ADDRESS
ENABLE PARTIAL E-MAIL
Shows the E-mail address where an E-mail
error message will be sent, if it has been set.
NO
NO
Shows whether the equipment allows print-
ing an E-mail job that partially received.
PARTIAL WAIT TIME
Shows how long the equipment will wait for
receiving data of a partial E-mail job before
printing (in second).
NO
NO
MDN REPLY
Shows whether MDN Reply is enabled or
disabled.
5
5.APPENDIX
174
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INDEX
Numerics
D
Daylight Saving System .....................................91
Department Code
A
LIST/REPORT ........................................... 142
Department Code List ......................................155
DESIRED ZONE ..............................................112
DIAL TYPE (LINE2) .........................................126
Display Language ..............................................65
DRAWER SET POP-UP ....................................99
ADMIN. MESSAGE ........................................... 84
AppleTalk Protocol .......................................... 112
AUTO 2-SIDE MODE ...................................... 120
AUTO POWER SAVE ....................................... 95
AUTOMATIC CHANGE OF PAPER SOURCE .....
B
E
C
CHANGE LANGUAGE ...................................... 65
ENABLE APPLETALK .....................................112
EXPOSURE MODE ...........................................68
COMM. REPORT ............................................ 145
Contacts
COUNTER MENU ............................................. 35
F
INDEX
Fax Initial Setup ...............................................125
177
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INDEX (Cont.)
FRAGMENT PAGE SIZE ................................ 140
M
MAXIMUM COPIES .........................................120
N
NIC Configuration Page ...................................159
NOTIFICATION .................................................86
G
Group
O
Output Limitations ..............................................62
GROUP NUMBERS .......................................... 75
P
PASSWORD SETUP .........................................88
PCL Font List ...................................................176
PRIMARY PORT NUMBER .............................115
PRINT OUT DEPARTMENT CODES ................47
PRINT OUT TOTAL COUNTER ........................38
PRINTER/E-FILING .........................................150
H
I
IMAGE DIRECTION .......................................... 68
INITIAL SETUP ............................................... 125
IPX/SPX Protocol ............................................ 105
Q
J
R
K
Reception Journal ............................................142
Reception List ..................................................147
RELAY DESTINATION ....................................146
REVERSED DISPLAY .......................................66
L
178
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Reversed Display Mode .................................... 66
RX ONLY (24HR) ............................................ 128
RX ONLY (TIMER) .......................................... 129
U
USER
W
WINS PRIMARY ..............................................110
S
Scan to E-mail ................................................. 137
SEARCH GROUP ............................................. 31
SECONDARY PORT NUMBER ...................... 115
SERVICE PHONE NUMBER ............................ 84
Storage Maintenance ...................................... 136
T
TOTAL COUNTER ............................................ 36
Total Counter List ............................................ 154
Transmission Journal ...................................... 142
INDEX
179
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