MODEL
MX-FX13
FACSIMILE EXPANSION KIT
OPERATION GUIDE
Page
Be sure to become thoroughly familiar with this manual to gain
the maximum benefit from the product.
Before installing this product, be sure to read the cautions
sections of the Start Guide.
Be sure to keep all operation guides handy for reference
including this manual, the Start Guide and Operation Guide for
any optional equipment which has been installed.
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INTRODUCTION
Thank you for purchasing this product. This manual only explains the facsimile functions of the product. For safety
precautions and general information on using the machine such as loading paper, clearing misfeeds, and handling
peripheral units, see the Operation Guide for the machine.
For other functions, see the following manuals as appropriate:
Copier function/Printer function: See the Operation Guide.
Network printer function/Network scanner function: See the "Operation Guide(for Network Expansion kit)" (if the
Network Expansion kit option is installed).
The explanations in this manual assume that certain optional peripheral units are installed.
This manual refers to the Reversing single pass feeder as the "RSPF" and the single pass feeder as the "SPF".
Unless specific mention is made, both the RSPF and the SPF are referred to simply as "SPF".
The fax function is not available in some countries and regions.
CONNECTING AN EXTENSION PHONE
You can connect a telephone to the machine and use it as an extension phone to place and receive calls like any
normal phone. Fax reception can also be activated from an extension phone connected to the machine. (remote
operation)
• If you connect a combination telephone/answering machine to the machine, you will not be able to use the
answering machine function.
Note
• You can place calls from the phone even during a power failure.
CONNECTING AN EXTENSION PHONE
Insert the end of the extension phone
cord into the extension phone jack on
the left side of the machine.
1
Make sure you hear a "click"
sound indicating that the cord is
securely connected.
Extension
phone jack
1
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CONTENTS
INTRODUCTION........................................................................................................................................ 1
TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE..................................................................... 4
POINTS TO CHECK AND PROGRAM AFTER
SENDING THE SAME DOCUMENT TO MULTIPLE
TRANSMISSION AND RECEPTION USING THE
PLACING THE ORIGINAL............................... 12
● USING THE SPF/RSPF..................................12
● USING THE DOCUMENT GLASS..................12
INCLUDING SENDER INFORMATION ON
CHECKING THE SIZE OF A PLACED
FAXING A DIVIDED ORIGINAL (DUAL PAGE
SCAN).............................................................. 42
●
SELECTING RESOLUTION AND EXPOSURE
ADDING A COVER SHEET/MESSAGE TO A
CONVENIENT DIALLING METHODS
FORWARDING RECEIVED DATA TO A
SETTINGS) ...................................................... 45
●
FORWARDING RECEIVED FAXES TO
ANOTHER MACHINE WHEN PRINTING IS NOT
POSSIBLE (FORWARDING FUNCTION)....... 49
● USING THE FORWARDING FUNCTION...... 49
●
SENDING A FAX DIRECTLY FROM A
●
COMMUNICATION BETWEEN MACHINES
●
2
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CONTENTS
●
VIEWING THE COMMUNICATION ACTIVITY REPORT
F-CODE RELAY BROADCAST
WHEN AN ALARM SOUNDS AND A WARNING
●
●
●
PROCEDURE FOR USING THE SYSTEM
AUTO-DIAL NUMBERS (RAPID KEYS, SPEED
DIAL NUMBERS, AND GROUP KEYS) .........66
PROGRAMMING, EDITING, AND DELETING
●
PRINTING LISTS OF PROGRAMMED
COMMUNICATION ACTIVITY......................... 85
3
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TO USE THIS PRODUCT CORRECTLY AS
A FACSIMILE
Several points must be kept in mind when using this product as a facsimile.
Please note the following.
Line connection
Be sure to use the provided telephone line cord to connect
the machine to a telephone line jack. Insert one end of the
telephone line cord into the LINE jack on the left side of the
machine as shown. Insert the other end of the telephone
line cord into a telephone line jack.
LINE jack
Insert the plug firmly until you hear a "click".
In some countries, an adapter is required to connect the
telephone line cable to the wall telephone socket, as shown
in the illustration.
Wall socket
Adapter
For United
Kingdom
For Australia
For New Zealand
Power switch
Keep the machine power switch turned on at all times. Do
not turn off the power. If the power is turned off, the fax
function cannot be used.
When the power is off, the machine cannot receive faxes.
Before turning off the power, make sure the machine is idle.
If the power is turned off while the machine is in operation, a
paper jam may occur. If settings are being configured, the
settings will be cancelled.
Power switch
Setting the date and time and programming your sender's name
and number
Before using the fax function, you must set the date and time and program your sender's name and number in the
machine. This procedure is explained in "POINTS TO CHECK AND PROGRAM AFTER INSTALLATION" on page 6
of this manual.
4
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TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE
Lithium battery
A lithium battery in the machine is used to retain settings and programmed information such as auto-dial numbers
• When the battery dies, settings and programmed information will be lost, so please keep a record of this
• The life of the battery is approximately 5 years when the power switch is kept continuously off.
• When the battery dies, please contact your local Sharp dealer or authorised service representative for assistance
in disposing of this battery. The machine will not operate once the battery dies.
Please note
In the event of a thunderstorm, remove the power cord from the power outlet to ensure safety. Information will be
retained in memory even if the power cord is unplugged.
5
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BEFORE USING THE FAX
FUNCTION
1
This chapter contains basic information about using the fax function of the machine. Please read this chapter before
using the fax function.
POINTS TO CHECK AND PROGRAM
AFTER INSTALLATION
After installing the machine and before using it as a fax machine, check the following points and program the
required information.
Set the date and time
The machine has an internal clock. It is important to set the correct date and time because they are used for such
The date and time are set in the system settings. (Page 104)
The date and time appear in the display. Make sure the correct date and time appear. If the date and time are wrong,
please correct them.
Program the sender's name and sender's number
The name and fax number of the user of the machine is programmed in "OWN PASSCODE SET" (page 101) in the
system settings. (Only one name and number can be programmed.)
The programmed name and number are printed at the top of each transmitted fax page. The sender's number is also
used as an identification number when you use the Polling function to request transmission from another fax
You can check your programmed name and number by printing out the "Administrator Settings List" in the system
settings. (See "LIST PRINT" on page 99.)
Note
Paper sizes that can be used for fax mode
The machine can use A3, B4, A4, A4R, B5, B5R, A5, 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, and 5-1/2"
x 8-1/2"* size paper; however, 11" x 17", 8-1/2" x 14" and 5-1/2" x 8-1/2" size paper cannot be used in fax mode.
(Among INCH sizes, only 8-1/2" x 11" and 8-1/2" x 11"R can be used.) (If your machine uses inch-based paper
sizes, A3, B4, B5, B5R, and A5 size paper cannot be used in fax mode. (Among AB sizes, only A4 and A4R can be
used.)) For this reason, if only paper sizes that can be used in other modes but not in fax mode are loaded in the
machine, received faxes cannot be printed. (For other points regarding fax reception, see "RECEIVING FAXES"
* A5 (5-1/2" x 8-1/2") size paper can only be loaded in tray 1, regardless of the mode. A5 (5-1/2" x 8-1/2") paper cannot be
loaded in tray 2 or in the optional 250-sheet paper feed unit or 2 x 250-sheet paper feed unit.
For the procedures for loading paper in the trays, see the Operation Guide for the machine.
Note
6
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PART NAMES AND FUNCTIONS
OPERATION PANEL
(1)
(2) (3)
(4)
SPEAKER
SHIFT
01
06
11
16
21
02
07
12
17
22
03
08
13
18
23
04
09
14
19
24
05
10
15
20
25
COPY
PRINT
FAX STATUS
1
ON LINE
DATA
REDIAL/PAUSE
SPECIAL
FUNCTION
SCAN
FAX
SPEED
LINE
DATA
COPY EXPOSURE
SCAN COLOUR MODE
FAX PROGRAM
SYMBOL
COMM. SETTING
SPACE/–
(10) (11)
(12)
(13)
(14)
(15)
(9) [C] key
This is used to clear a mistake when entering fax
numbers, sub-addresses, passcodes, and
numerical settings. One digit is cleared each time
the key is pressed.
This is used to redial the last number dialled, and
enter a pause when entering a fax number.
This is used to dial without lifting an extension
phone connected to the machine and to shift
between upper and lower case when entering
characters.
When an original is being scanned, this key can
also be used to cancel scanning.
This is used to dial by Speed dialling and to enter
a symbol when entering characters.
This is used to cancel a fax transmission or a
stored fax transmission.
This is used to switch between memory
transmission and direct transmission, and to
switch between automatic reception and manual
reception. It is also used to enter a space or "-"
when entering characters.
This key displays the base screen and the
function setting screen.
(6) [BACK] key
(12) [FAX] key/FAX indicator/LINE indicator/DATA
indicator
In a setting or programming screen, this key is
used to move back to the previous screen.
Press to switch to fax mode. The base screen of
fax mode will appear in the display.
(7) [OK] key
The LINE indicator lights up during transmission
or reception of a fax. When a fax has been
received, the DATA indicator blinks. (When there
is fax transmission data in memory, the DATA
indicator lights up.)
This key is used to enter a setting that has been
selected with the arrow or other keys (
).
(8) Numeric keys
These are used to enter fax numbers,
sub-addresses, passcodes, and numerical
settings. (See "BOXES AND
7
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BEFORE USING THE FAX FUNCTION
(5)
(6)
(7)
(8)
(9)
ABC
JKL
DEF
INTERRUPT
GHI
MNO
BACK
OK
PQRS
TUV
WXYZ
_
@.-
PAPER SELECT COPY RATIO AUTO IMAGE
OUTPUT
2-SIDED COPY
RESOLUTION ADDRESS FORMAT ORIGINAL SIZE DUPLEX SCAN
ADDRESS DUPLEX SCAN
RESOLUTION
BROADCAST ORIGINAL SIZE
READ-END
ACC. #-C
(16) (17) (18) (19) (20)
(21)
(22)
(23)
Press this key to use the duplex scan function.
(Only on models with a RSPF installed.)
These are used these keys to change modes.
(14) [SPECIAL FUNCTION] key
This key is used to select a special transmission
or reception function, configure function settings,
and to store auto-dial numbers.
(21) Arrow keys (
)
These are used to select items and move through
pages.
(22) [CA] key
Press this key to use a program.
This is used to cancel a transmission or
programming operation. When pressed during an
operation, the operation is cancelled and the display
returns to the base screen described on page 9.
This key is also used to cancel a resolution, paper
size, or special function setting that was selected
when sending a fax.
This key is used to select resolution and exposure
settings.
This key is used to search for a fax destination
that has been stored as an auto-dial number in
the address book.
(23) [START] key (
)
This is used at the following times:
(1) When starting transmission
(2) When scanning an original
(3) When starting manual reception
(4) When configuring and storing settings
This is used to perform a broadcast transmission.
This is used to set the size of the original to be
faxed.
• When the auto power shut-off function is
Note
activated, all indicators except the
[START] key indicator go off. For the
information on the auto power shut-off
function, see the Operation Guide for the
machine.
• For information on the keys and lights
which are used for the copy function and
other functions, see "Operation Panel" in
the manual for each function.
8
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BEFORE USING THE FAX FUNCTION
FAX MODE (BASE SCREEN)
The base screen of fax mode is displayed by pressing the [FAX] key when the print mode, copy mode, or scan mode
screen appears.
The base screen of fax mode
(6)
(1)
(2)
(3)
(4)
(5)
Stand-by.
96%
10 MAY MON 10:25 AM
(7)
(8)
MEMORY
AUTO
A4R
1
AUTO
CONT
STANDARD
(1) Message display
This shows the resolution for scanning the
original that has been selected with the
[RESOLUTION] key.
Messages appear here to indicate the current
status of the machine.
An icon ( ) appears to the right side when a
confidential fax has been received.
(6) Free memory display
(2) Date and time display
This shows the percentage of fax memory that is
free.
This shows the date and time.
There are three transmission modes: memory
transmission, direct transmission, and manual
transmission. This shows the currently selected
transmission mode.
There are two modes for receiving faxes:
automatic reception and manual reception. This
shows the currently selected reception mode.
This displays an icon to indicate the original
scanning mode when an original has been
placed.
This shows the exposure for scanning the original
that has been selected with the [RESOLUTION]
key.
:One-sided original scanning in the SPF.
:Document glass
:Two-sided original scanning in the RSPF.
This also shows the size of the placed original.
The following functions operate even when copy mode is selected:
• Automatic reception (including F-code confidential reception)
Note
• Timer Transmission
• Memory polled function
• Transmission of stored memory transmission jobs
• Voice calls (voice calls can be answered but not placed).
• Remote reception
• Manual reception
• Relay station function for F-code relay broadcast transmission
9
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BEFORE USING THE FAX FUNCTION
AUDITING MODE
Accounts that can transmit faxes (up to 50) can be established and transmission time and other information can be
tracked for each account. The Acc. Usage List (page 99) can be printed out which shows the time used for
transmission and pages transmitted by each account.
• This function is enabled using "ACCOUNT CONTROL" and "ACCOUNT # SET" in the system settings. (Page 103)
Using auditing mode
When auditing mode is turned on, the account number entry screen is displayed. Enter your account number
(five-digit identification number) as explained below before performing a fax operation.
Enter your account
number.
ACCOUNT #:-----
Enter your account number (five
digits) with the numeric keys.
When you have completed the fax
operation, press the [ACC.#-C] key
( ).
1
2
ABC
DEF
MNO
WXYZ
Enter your account
number.
GHI
JKL
OK
_
@.-
PQRS
ACCOUNT #: ---
_
@.-
ACC. #-C
READ-END
ACC. #
END
• As the account number is entered, the hyphens "-"
change to asterisks " ". If you enter an incorrect
digit, press the [C] key and re-enter the correct digit.
• After you enter your account number, the base
screen of fax mode appears. (Page 9)
• If you enter an account number for copy
Note
mode has also been programmed for fax
mode, you can change to fax mode after
completing the copy operation and
continue with the fax operation without
re-entering your account number.
If you enter an account number for copy
mode that has not been programmed for
fax mode, enter your account number for
fax mode after you press the [FAX] key to
change to fax mode.
• When "ACC. # SECURITY" in the system
settings (see the "System settings guide"
in the Operation Guide for the machine.) is
enabled, the message "Please see your
administrator for assistance." will appear
for one minute in the event that you enter
an incorrect or invalid account number
three times in a row. During that time
operation of the machine will not be
possible.
10
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ORIGINALS
ORIGINALS THAT CAN BE FAXED
Original sizes
Minimum original size
Maximum original size
297 mm (width) x 800 mm* (length)
(11" (width) x 31-1/2"* (length))
* Long documents can be
transmitted
A5: 210 mm (width) x 148 mm (length)
(8-1/2" (width) x 5-1/2" (length))
A5R: 148 mm (width) x 210 mm (length)
Using the SPF/RSPF
(5-1/2" (width) x 8-1/2" (length))
297 mm (width) x 432 mm (length)
(11" (width) x 17" (length))
1
Using the document glass
• Originals that are not a standard size (A5, A4, A4R, B4, A3, 8-1/2" x 11", 8-1/2" x 11"R (5-1/2" x 8-1/2", 5-1/2"
x 8-1/2"R, 8-1/2" x 11", 8-1/2" x 11"R, 8-1/2" x 14", 11" x 17", A4, A4R if the machine uses inch-based paper
sizes)) can also be faxed.
Note
• There are restrictions on originals that can be scanned using the SPF/RSPF. For more information, see
"NORMAL COPYING" in the Operation Guide for the machine.
*Long originals
Depending on the resolution setting and the width of the original, there may not be sufficient space in memory to
hold a long original. When a long original cannot be entirely scanned, select a lower resolution setting and/or
shorten the original.
Scanning area of original
When faxing an original, note that the edges of the
original cannot be scanned.
5 mm
Width of edges that cannot be scanned:
5 mm from top and bottom edges, 6 mm (or less) from left
and right edges
5 mm
Total of 6 mm or
less
Automatic reduction of faxed document
If the size (width) of the faxed document is greater than the receiving machine's paper size, the size will be
automatically reduced.
Receiving machine's
Faxed document width
Size after reduction
Ratio
paper width
B4 (8-1/2" x 14")
A4 (8-1/2" x 11")
A4 (8-1/2" x 11")
A3 (11" x 17")
A3 (11" x 17")
B4 (8-1/2" x 14")
B4 (8-1/2" x 14")
A4R (8-1/2" x 11"R)
A4R (8-1/2" x 11"R)
1 : 0.78 (1 : 0.64)
1 : 0.5 (1 : 0.5)
1 : 0.64 (1 : 0.78)
You can turn off automatic reduction. In this case, the left and right edges will not be transmitted. (See "AUTO
11
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PLACING THE ORIGINAL
An original can be placed in the SPF/RSPF or on the document glass. Use the SPF/RSPF when faxing a large
number of sheet originals. Use the document glass to fax originals that cannot be scanned using the SPF/RSPF
such as thick or thin sheet originals, or books or other bound originals.
USING THE SPF/RSPF
Open the SPF/RSPF, make sure that
an original has not been left on the
document glass, and then gently
close the SPF/RSPF.
Align the edges of the document pages
and then insert the stack in the document
feeder tray so that the first page is face up.
1
3
• Insert the originals all the way
into the document feeder tray.
• Make sure the stack does not
exceed the indicator line
(maximum of 40 sheets, or 30
2
sheets of 90 g/m (24 lbs.)
paper, thickness 4 mm (5/32")
or less).
• Do not load originals that are different
sizes even if the widths are the same. This
may cause misfeeds.
• Use the SPF/RSPF for long originals. The
document glass cannot be used.
Adjust the original guides on the
document feeder tray to the width of
the document.
2
Note
• When inserting a long original, the original
should be in contact with the surface of
the document feeder tray. If the original is
not in contact with the surface of the
document feeder tray, an incorrect original
size may be detected.
USING THE DOCUMENT GLASS
Regardless of the size of the original, place the original
in the far left corner of the document glass. (Align the
upper left-hand corner of the original with the tip of
the mark.) Place the original in the appropriate
position for its size as shown below.
Open the SPF/RSPF, place the original
face down on the document glass,
and then gently close the SPF/RSPF.
1
•
If auto power shut-off has
activated, press the [START]
key, wait until the machine has
returned to normal operation,
and then place the original.
When transmitting a small
original such as a postcard, be
sure to press the [ORIGINAL
SIZE] key and set the original
size. (Page 13)
Document glass scale
Document glass scale
•
A5
R
A4R
B4
A3
A4
The difference between A4 (8-1/2" x 11") and A4R (8-1/2" x 11"R)
This manual uses both A4 (8-1/2" x 11") and A4R (8-1/2" x 11"R) to indicate paper and original sizes. The "R" is
used to distinguish the orientation of originals and paper. ("R" is used for this purpose for other sizes as well.)
[Example] Difference between the orientations of A4 (8-1/2" x 11") size and A4R (8-1/2" x 11"R) size
A4 (8-1/2" x 11") indicates an original placed as
follows:
A4R (8-1/2" x 11"R) indicates an original placed as
follows:
Vertically oriented
Horizontally oriented
Top
Top
Document feeder tray
Document glass
Document feeder tray
Document glass
12
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CHECKING THE SIZE OF A PLACED ORIGINAL
When a standard-size* original is placed, the original size is automatically detected
(automatic original detection function) and displayed in the original display. Make sure
that the size has been detected correctly.
(1) When an original is placed, an icon appears to indicate the original scanning mode.
:One-sided scanning in the SPF.
Stand-by.
100%
10 MAY MON 10:25 AM
MEMORY
AUTO
A4R
AUTO
CONT
:Scanning on the document glass
:Two-sided scanning in the RSPF.
STANDARD
(2) Displays the original size.
(1) (2)
If a non-standard size original is placed or if you wish to change the scanning size,
follow the steps below to manually set the original scanning size.
*Standard sizes
Note
The following sizes are standard sizes: A3, B4, A4, A4R, A5 (11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R,
5-1/2" x 8-1/2", if the machine uses inch-based paper sizes). If a non-standard size original is loaded (including
special sizes), the closest standard size may be displayed, or the original size may not appear at all.
In Taiwan, the following standard original sizes are detected by the automatic original detection function: A3, B4,
A4, A4R, B5, B5R, A5.
1
MANUALLY SETTING THE SCANNING SIZE
If you load an original that is not a standard size (such as a long original), or if the size is not detected correctly, be
sure to press the [ORIGINAL SIZE] key and set the original size manually.
Perform the following steps after placing the original in the document feeder tray or on the document glass (page 12).
If a size is specified that is different from the actual original size when scanning a two-sided original in the RSPF,
a scanning error or a cut-off image may result.
Note
Press the [ORIGINAL SIZE] key.
Press the [OK] key.
1
3
RATIO AUTO IMAGE
RESS FORMAT ORIGINAL SIZE DUPLEX SCAN
RESS DUPLEX SCAN
OUTPUT 2-SIDED COPY
You will return to the base
ORIGINAL SIZE
BROADCAST ORIGINAL SIZE
screen and the selected original
size will appear in the original
display.
GHI
BACK
OK
AB
AUTO
A3
PQRS
B4
The original size
selection screen appears.
Selecting an INCH original size
Select the original size with the [ ] or
[ ] key.
4
Select the original size with the [ ] or
[ ] key.
2
ORIGINAL SIZE
INCH
PQ
ORIGINAL SIZE
AB
AUTO
DED COPY
LEX SCAN
LEX SCAN
AUTO
1
2
8 x11
A3
1
ACC
8
2
x11R
B4
The selected original size
is highlighted.
To return to selection of AB original sizes, press the
[
] key and return to step 2.
To select an INCH size, press the [ ] key and go to step 4.
Press the [OK] key.
5
ORIGINAL SIZE
INCH
You will return to the base screen
OK
AUTO
and the selected original size will
appear in the original display.
1
82x11
1
8
2
x11R
To cancel a manual original scanning size
setting, press the [CA] key.
When the [ ] key is
pressed, the original size
selection screen for INCH
sizes appears.
Note
If it is not possible to select the actual original
size, select a size that is larger than the actual
original size. If a smaller size is selected, part
of the original will not be transmitted.
13
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SELECTING RESOLUTION AND EXPOSURE SETTINGS
The resolution and exposure can be adjusted to match the size and darkness of text on the original, or for an original such
as a photograph. To change the settings, follow the steps below after selecting fax mode and placing the original. (Page 12)
Press the [RESOLUTION] key.
Press the [OK] key.
1
3
You will return to the base
COPY EXPOSURE PAPER SELECT COPY RATIO AUTO IMA
SCAN COLOUR MODE RESOLUTION ADDRESS FORMA
ADDRESS
RESOLUTION
STANDARD
FINE
screen and the selected
resolution will appear in the
resolution display.
FAX PROGRAM RESOLUTION
BROADCA
GHI
BACK
OK
PQRS
SUPER FINE
AUTO
The resolution selection
screen will appear.
Select the desired exposure with the
[ ] or [ ] key.
4
Select the resolution with the [ ] or
[ ] key.
2
RESOLUTION
STANDARD
FINE
PQ
RESOLUTION
STANDARD
FINE
SUPER FINE
DED COPY
LEX SCAN
LEX SCAN
SUPER FINE
ACC
AUTO
The selected resolution is
highlighted.
• To select a light setting for a dark original such as a
newspaper, press the [ ] key to move the setting
toward ( ).
• To select a dark setting for a light original such as
writing in pencil or faint colour text, press the [ ] key
to move the setting toward ( ).
• When the exposure setting reaches the left side or
the right side, pressing the [ ] or [ ] key changes
the exposure display from the 5-step display to
"AUTO".
Use this setting for originals with
normal-size text.
STANDARD
Use this setting for originals with
small letters or detailed drawings.
The original will be scanned at
twice the resolution of Standard.
FINE
Use this setting for originals with
intricate drawings or diagrams. A
higher-quality image will be
SUPER FINE
ULTRA FINE
produced than with the Fine setting.
Press the [OK] key.
5
Use this setting for originals with
intricate drawings or diagrams.
This setting gives the best image
quality. However, transmission
will take longer than with the
other settings.
You will return to the base
screen and the selected
exposure will appear in the
exposure display.
OK
• The default resolution setting is
"STANDARD" and the default exposure
setting is "AUTO". The default settings for
the resolution and exposure can be
changed in the system settings. (See
using the document glass to scan multiple
original pages, the exposure setting can
be changed each time you change pages.
When using the SPF/RSPF, the resolution
and exposure settings cannot be changed
once scanning has begun.
• Even if you send a fax using a high
resolution setting such as "FINE",
"SUPER FINE", or "ULTRA FINE", some
receiving fax machines may print the fax
at a lower resolution.
Use halftone if your original is a
Note
(FINE/HALF photograph or has gradations of
TONE)
(S-FINE/HALF
TONE)
(U-FINE/HALF
TONE)
colour (such as a colour original).
This setting will produce a clearer
image than "FINE", "SUPER FINE",
or "ULTRA FINE" used alone.
When halftone is selected,
transmission will take longer.
To set the exposure next, press the [ ] or [ ] key
and go to step 4.
RESOLUTION
STANDARD
FINE
SUPER FINE
• To cancel a resolution or exposure
selection, press the [CA] key.
When the [ ] or [ ] key is pressed, the exposure
display changes from "AUTO" to a 5-step display.
14
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CONVENIENT DIALLING METHODS (AUTO-DIALLING)
The fax function includes a convenient auto dial feature (Rapid dialling, speed dialling and group dialling). By
programming frequently dialled numbers, you can call and send faxes to these locations by means of a simple
dialling operation (page 19). There are three types of auto-dialling: Rapid dialling, speed dialling, and group dialling.
26
31
36
41
46
27
32
37
42
47
28
33
38
43
29
34
39
44
30
35
40
45
50
• Rapid dialling
XXXXXX
A
F
B
G
L
C
H
D
I
E
J
A stored destination can be dialled by simply pressing
a Rapid key ([01] to [50]). A name up to 36 characters
in length can be programmed for the location (a
maximum of 12 characters are displayed).
When using F-code transmission, a sub-address and
1234567890
AUTO
A4R
K
P
U
N
O
T
MEMORY
Q
S
AUTO
CONT
V
W
XYZ
SP
STANDARD
The programmed user
names appear.
1
PRINT
• Speed dialling (300 stations)
REDIAL/PAUSE
Enter SPEED #.
___ (000-299)
A stored destination can be dialled by pressing the
[SPEED] key, entering a 3-digit number (000 to 299),
and pressing the [START] key ( ). A name
(maximum 36 characters) can be stored for each
destination.
SCAN
SPEED
SPEED:
MEMORY
AUTO
A4R
SYOL
FAX
COMMTTING
AUTO
CONT
SPACE/–
STANDARD
When using F-code transmission, a sub-address and The Speed number entry
screen appears.
26
31
36
41
46
27
32
37
42
47
28
33
38
43
29
34
39
44
30
35
40
45
50
• Group dialling
XXXXXX
A
F
B
G
L
C
H
D
I
E
J
Multiple Rapid dial and/or Speed dial destinations can
be stored in a Rapid key for Group dialling.
Destinations can also be stored for Group dialling by
entering fax numbers with the numeric keys. This is
convenient for communicating with a group of other
fax machines.
:0123456789
K
P
U
N
O
T
BROADCAST
Q
S
AUTO
CONT
A4R
V
W
XYZ
SP
STANDARD
The programmed group
names appear.
SPEAKER
COPY
SHIFT
• REDIALLING
Redialling.
MANUAL
100%
The machine retains the last fax or phone number
dialled. This number can be redialled by simply
pressing the [REDIAL] key and then the [START] key
:0123456789
PRINT
REDIAL/PAUSE
AUTO
A4R
SCAN
SD
(
).
AUTO
CONT
•
If you pressed a numeric key during the previous call,
the [REDIAL] key may not dial the correct number.
SYMBOL
FAX
STANDARD
The last number dialled is
displayed.
• Redialling is not possible to broadcast transmission
• ON-HOOK DIALLING
ENTER DIAL #
This feature allows you to dial without lifting an
extension phone connected to the machine. Press the
[SPEAKER] key, listen for the dial tone through the
speaker, and then dial.
• If a person answers, lift the extension phone to
answer. (You can only speak to the other party if an
extension phone is connected to the machine.)
• Faxes must be sent manually when using on-hook
dialling. (Page 23)
:
SPEAKER
COPY
ST
MANUAL
AUTO
PRINT
REDIAPAUSE
AUTO
CONT
STANDARD
• On-hook dialling is not possible using a Rapid key
that includes a sub-address and passcode, or a
group dial key.
• A combined total of 50 Rapid dial and group dial keys can be stored, and 300 speed dial destinations can be
stored.
Note
• Stored Rapid keys, group keys, and Speed dial destinations can be called up using a search name entered
when the key or destination was stored. (Page 20)
• To prevent dialling a wrong number and sending a fax to an incorrect destination, check the message display
carefully when you store the number. You can also check stored numbers by printing out the programmed
information after storing the number (page 85).
15
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BASIC OPERATIONS
2
This chapter explains the basic procedures for sending and receiving faxes.
There are three basic methods for fax transmission: memory transmission, direct transmission, and manual
transmission. When memory transmission is used, the document is temporarily stored in memory before being
transmitted. When direct transmission or manual transmission is used, the document is transmitted without being
stored in memory, The default transmission setting can be set to "MEMORY TX" or "DIRECT TX" using "SEND
MODE" (page 106) in the system settings. To manually switch between "MEMORY TX" and "DIRECT TX", use the
The following explanations generally assume that memory transmission is being used.
16
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SENDING A FAX
BASIC PROCEDURE FOR SENDING FAXES
Make sure that the machine is in fax
mode.
Dial the fax number.
1
5
ABC
JKL
DEF
MNO
WXYZ
The FAX indicator is lit when the
SCAN
Stand-by.
100%
machine is in fax mode. If the
GHI
OK
LINE
C
:0123456789
FAX
indicator is not lit, press the
[FAX] key. If auditing mode has
been enabled for the fax function
in the system settings, a
DATA
PQRS
T
S
F
G
MEMORY
AUTO
A4R
_
@.-
AUTO
CONT
ACC. #
ND
STANDARD
message will appear prompting you to enter your
account number when you switch to fax mode. Enter
your account number (5 digits) with the numeric keys.
• The entered number appears in the message
display. Up to 50 digits can be entered. If you make
a mistake, press the [C] key and then enter the
correct number.
• Redialling and automatic dialling can also be used
2
Place the original(s) in the document
feeder tray or on the document glass.
2
• Using the SPF/RSPF: page 12
• Using the document glass: page 12
If you are using the document glass to send
multiple pages, place the first page first.
Entering a pause
SPEAKER
If a pause is necessary when
dialling out from a PBX or when
dialling an international number,
press the [REDIAL] key. (This
key functions as a pause key
when entering a number.)
COPY
SHIFT
You cannot place originals both in the
PRINT
SCAN
FAX
REDIAL/PAUSE
Note
SPF/RSPF and on the document glass and
send them in a single fax transmission.
SED
Y
If you press the [PAUSE] key once, a hyphen ("-")
appears and a 2-second pause* is inserted.
After entering a number, you can also press the
[PAUSE] key to enter a hyphen and then enter another
number using the numeric keys or a Rapid key. (This
connects the numbers together, and is called Chain
dialling.)
* The duration of each pause can be changed
100.)
Check the original size. If the original
is not a standard size or the size was
not detected correctly, press the
[ORIGINAL SIZE] key.
3
RATIO AUTO IMAGE
RESS FORMAT ORIGINAL SIZE DUPLEX SCAN
RESS DUPLEX SCAN
OUTPUT 2-SIDED COPY
ORIGINAL SIZE
BROADCAST ORIGINAL SIZE
AB
AUTO
A3
B4
Group keys cannot be used for chain
dialling.
Note
When the [ORIGINAL SIZE] key is pressed, the size
selection screen appears. See "MANUALLY SETTING
size.
If needed, adjust the resolution and
exposure settings. (Page 14)
4
COPY EXPOSURE PAPER SELECT COPY RATIO AUTO IMA
RESOLUTION
SCAN COLOUR MODE RESOLUTION ADDRESS FORMA
ADDRESS
FAX PROGRAM RESOLUTION
BROADCA
STANDARD
FINE
SUPER FINE
AUTO
To adjust the resolution and exposure settings, press
the [RESOLUTION] key. (See "SELECTING
17
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BASIC OPERATIONS
Using the SPF/RSPF
Using the document glass
Press the [START] key ( ).
Press the [START] key ( ).
6
6
MNO
MNO
READING
No.001
MEMORY
XX%
READING
No.001
MEMORY
XX%
WXYZ
WXYZ
P-XXX
P-XXX
_
_
@.-
@.-
AUTO
AUTO
AD-END
AD-END
AUTO
AUTO
CONT
A4R
CONT
A4R
STANDARD
STANDARD
• Scanning begins.
Scanning begins.
• If the line is free, the machine will dial the receiving
machine and begin transmission as soon as the first
page is scanned. (Quick online transmission: page
24)
• If there is a previously stored job or a job is in
progress, or if the line is being used, all pages of the
original are scanned into memory and stored as a
transmission job. (This is called memory
transmission: the destination is automatically called
and the document transmitted after previously stored
jobs are completed.)
If you have another page to scan,
change pages and then press the
[START] key ( ).
7
[START]:CONTINUE
[#]:READ-END
MEMORY
AUTO
A4R
AUTO
CONT
STANDARD
If scanning is completed
• Repeat this sequence until all pages have been
scanned.
• You can change the resolution and exposure
• If no action is taken for one minute (the [START] key
READ END
No.001
XX%
normally, the following
screen is appears briefly
and then the display
returns to the base
screen.
P-XXX
MEMORY
AUTO
AUTO
CONT
A4R
(
) is not pressed), scanning automatically ends
STANDARD
and the transmission job is stored. (This function can
be disabled in the system settings.)
After the last page is scanned, press
the [READ-END] key ( ).
8
READ END
XX%
_
@.-
No.001
P-XXX
CC. #-C
READ-EN
MEMORY
AUTO
AUTO
CONT
STANDARD
A4R
Open the SPF/RSPF and remove the original. When
the original is removed or any key operation is
performed, the display returns to the base screen.
(The destination is automatically called and the
document transmitted after any previously stored jobs
are completed.)
• To cancel transmission
To cancel transmission while "READING" appears or before the
Note
key is pressed, press the [C] or [CA] key. To
cancel a transmission job that is already stored, press the [FAX STATUS] key and cancel the job as explained
on page 25.
• A job number (3 digits) appears in the display with "READ END" when memory transmission is performed. If
you make a note of this number after performing a broadcast transmission, you can use the number to check
the results of the transmission in the transaction report or activity report.
• If the power is turned off or a power failure occurs while an original is being scanned in the SPF/RSPF, the
machine will stop and an original misfeed will occur. After power is restored, remove the original as explained
in "MISFEED IN THE SPF/RSPF" in the Operation Guide for the machine.
18
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BASIC OPERATIONS
TRANSMISSION BY AUTO-DIALLING (RAPID
DIALLING AND GROUP DIALLING)
Fax numbers can be dialled by automatic dialling (Rapid dialling and group dialling) instead of pressing the numeric
keys. Follow the steps below to send a fax using an auto dial number. To use an auto dial number, the name and fax
number of the destination must first be stored. See page 15 for information on auto-dialling and page 66 for
information on programming auto-dial destinations.
26
31
36
41
46
27
32
37
42
47
28
33
38
43
29
34
39
44
30
35
40
45
50
XXXXXX
A
F
B
G
L
C
H
D
I
E
J
Perform steps 1 to 4 of "BASIC
1
:0123456789
K
P
U
N
O
T
BROADCAST
Q
V
S
AUTO
CONT
A4R
W
XYZ
SP
STANDARD
Press the Rapid key or group key for
the desired destination.
2
The name programmed for the group can be displayed
by pressing the group key.
26
27
32
37
42
47
28
33
38
43
29
34
39
44
30
35
40
45
50
XXXXXX
A
B
G
L
C
D
E
31
36
41
46
F
K
P
U
H
I
J
: 1234567890
2
If an original has been placed, scanning of the
original will begin automatically without the need
to press the [START] key in step 6 on page 18.
N
O
T
3
MEMORY
AUTO
A4R
Q
V
S
AUTO
CONT
W
XYZ
SP
STANDARD
The name programmed for the destination can be
displayed by pressing the Rapid key.
SENDING A FAX BY SPEED DIALLING
In addition to Rapid dialling and group dialling, you can also send a fax by pressing the [SPEED] key and entering a
3-digit Speed Dial number. Follow the steps below to send a fax by Speed Dialling. The 3-digit Speed Dial number is
entered with the numeric keys when programmed. (See "STORING, EDITING, AND DELETING AUTO DIAL
.
Perform steps 1 to 4 of "BASIC
Enter the 3-digit Speed Dial number
with numeric keys.
1
2
3
ABC
DEF
MNO
WXYZ
• Enter the 3-digit Speed Dial
number entered when the
Speed Dial number was
programmed. (See step 7 of
"Storing Rapid keys and
Speed Dial numbers" on page
67.)
GHI
JKL
OK
PQRS
T
Press the [SPEED] key.
_
@.-
PRINT
ACC. #
ND
REDIAL/PAUSE
Enter SPEED #.
___
SCAN
SPEED:
(000-299)
AUTO
• If you make a mistake, press the [C] key and then
enter the correct number. If you enter a 3-digit
number that is not programmed in the machine,
press the [C] key and then enter the correct number.
If you do not know the Speed Dial number, print out
the "SPEED # LIST". (See "PRINTING LISTS OF
SPEED
MEMORY
SYOL
FAX
COMMTTING
AUTO
CONT
STANDARD
A4R
The Speed Dial number
entry screen appears.
4
• To cancel transmission
To cancel transmission while "READING" appears or before the
Note
key is pressed, press the [C] or [CA] key. To
cancel a transmission job that is already stored, press the [FAX STATUS] key and cancel the job as explained
on (page 25).
• A job number (3 digits) appears in the display with "READ END" when transmission is performed. If you make
a note of this number after performing a broadcast transmission, you can use the number to check the results
of the transmission in the transaction report or activity report.
19
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BASIC OPERATIONS
SEARCHING FOR A PROGRAMMED DESTINATION
(USING THE [ADDRESS] KEY)
At the time of dialling, you can enter letters to search for a destination stored in a Rapid key, Speed Dial number, or
Group key.
Perform steps 1 to 4 of "BASIC
Select the desired destination with the
[ ] or [ ] key.
1
5
PQ
ADDRESS
Johnson
Parker
Press the [ADDRESS] key.
2
DED COPY
LEX SCAN
LEX SCAN
Stevens
ACC
OSURE PAPER SELECT COPY RATIO AUTO IMAGE
UR MODE RESOLUTION ADDRESS FORMAT ORIGINAL
ADDRESS
OUTP
KEY WORDS
[#]:LIST DETAIL
GRAM RESOLUTION
BROADCAST ORIGINAL
• The search results appear in the following order:
upper case letters, lower case letters, special
characters, and numbers.
ABC
• If not all letters of the destination name appear,
The search letter entry
screen appears.
press the
key to display the full name. Press the
key once again to return to the original screen.
Enter the search letters with the letter
entry keys (page palette) (you can
also skip entry of search letters and
go directly to the next step to display
the first destination in the address
list).
3
Press the [OK] key.
6
7
The selected destination is
entered.
OK
26
27
32
37
42
47
28
33
38
43
8
29
34
39
44
30
35
40
45
50
KEY WORDS
A
A
B
G
L
C
D
E
31
36
41
46
F
K
P
U
H
I
J
N
O
T
Q
V
S
ABC
W
XYZ
SP
[OK]:SEARCH
• To cancel transmission
To cancel transmission while "READING"
appears or before the
Note
Up to 10 of the following types of characters can be
entered.
key is pressed,
press the [C] or [CA] key. To cancel a
transmission job that is already stored,
press the [FAX STATUS] key and cancel
the job as explained on page 25.
• A job number (3 digits) appears in the
display with "READ END" when
transmission is performed. If you make a
note of this number after performing a
broadcast transmission, you can use the
number to check the results of the
transmission in the transaction report or
activity report.
Upper case letters, lower case letters, numbers,
special characters (See "ENTERING CHARACTERS"
Enter numbers with the numeric keys.
Press the [OK] key.
4
ADDRESS
GHI
BACK
OK
Johnson
Parker
PQRS
Stevens
[#]:LIST DETAIL
The address list appears.
20
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BASIC OPERATIONS
FAXING A TWO-SIDED ORIGINAL
(MX-M182D/MX-M202D/MX-M232D)
Follow the steps below to automatically transmit both sides of a two-sided original. (This is only possible on models
that have an RSPF installed.)
Do not use an original that is not a standard size (A3, B4, A4, A4R, A5, 8-1/2" x 11", 8-1/2" x 11"R (11" x 17",
8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, A4, A4R if the machine uses inch-based paper sizes)).
Note
Otherwise a scanning error or cut-off image may result.
Make sure that the machine is in fax
mode.
Select "2-SIDED" with the [ ] or [ ]
key.
1
5
When the machine is in fax
PQ
SCAN
DUPLEX SCAN
mode, the [FAX] key indicator is
lit. If the indicator is not on, press
1-SIDED
2-SIDED
LINE
DATA
C
S
FAX
the [FAX] key. If auditing mode
DED COPY
LEX SCAN
LEX SCAN
G
Fhas been enabled for the fax
function in the system settings, a
message will appear prompting
ACC
2
you to enter your account number when you switch to
fax mode. Enter your account number (five digits) with
the numeric keys. (See "ACCOUNT CONTROL" on
Press the [OK] key.
6
7
The duplex original type
Place the original(s) in the document
feeder tray. (See "USING THE
SPF/RSPF" on page 12.)
2
selection screen appears.
GHI
BACK
OK
PQRS
Check the original size.
3
Select book or tablet for the duplex
original type with the [ ] or [ ] key.
RATIO AUTO IMAGE
RESS FORMAT ORIGINAL SIZE DUPLEX SCAN
RESS DUPLEX SCAN
OUTPUT 2-SIDED COPY
ORIGINAL SIZE
BROADCAST ORIGINAL SIZE
AB
DUPLEX SCAN
BOOKLET
AUTO
A3
B4
When the [ORIGINAL SIZE] key is pressed, the size selection
screen appears. If the original size was not correctly
detected, see "MANUALLY SETTING THE SCANNING
Press the [OK] key.
8
9
Press the [DUPLEX SCAN] key.
4
You will return to the base screen and the duplex
scanning mode icon will appear.
MAGE
MAT ORIGINAL SIZE DUPLEX SCAN
DUPLEX SCAN
OUTPUT 2-SIDED COPY
DUPLEX SCAN
1-SIDED
CAST ORIGINAL SIZE
2-SIDED
The duplex mode
selection screen appears.
• Booklets and tablets
Two-sided originals that are bound at the side are booklets, and two-sided originals
that are bound at the top are tablets.
Booklet
Tablet
Note
• Duplex scanning is cancelled when the transmission is completed, or when the
[CA] key is pressed.
•
Duplex scanning of two-sided originals is only possible when an RSPF is used. Automatic
scanning of both sides of an original is not possible when the document glass is used.
Automatic scanning of both sides of an original longer than A3 (11" x 17") is not possible.
The image of the back side of the original is rotated 180 degrees if needed at the time of
transmission, and thus there is no need to change the orientation at the receiving machine.
•
•
• To cancel duplex scanning, select "1-SIDED" in step 5 and then press the [OK] key.
• When duplex scanning is enabled, dual page scan (page 42) cannot be enabled.
21
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BASIC OPERATIONS
Transmission settings (memory transmission mode and direct
transmission mode)
Transmission modes include memory transmission, where the original is temporarily scanned into memory before
transmission, and direct transmission, where the original is transmitted directly without being scanned into memory.
There are two types of memory transmission: "Storing a transmission" (page 23), where all pages of the original are
scanned into memory before transmission begins, and "Quick online transmission" (page 24), where the destination
is dialled after the first page is scanned and the remaining pages are transmitted as they are scanned.
During a memory transmission, it may happen that the memory becomes full while the originals are being scanned.
(See "If the memory becomes full during transmission of a stored transmission job" on page 23 and "If the memory
becomes full during a quick online transmission" on page 24.) The number of pages that can be stored in memory
varies depending on the content of the pages, the transmission settings, and whether memory has been added.
If there are too many pages and memory transmission is not possible, you can press the [COMM. SETTING] key to
switch from memory transmission to direct transmission. When direct transmission is used, transmission begins after
the current job is completed, allowing you to give priority to a transmission job. As such, direct transmission is a
convenient means of performing an interrupt transmission when there are a large number of stored transmission jobs.
To switch between memory transmission and direct transmission, see the following "Faxing by direct transmission".
When transmission is performed manually using an extension phone connected to the machine or using on-hook
dialling, direct transmission is automatically selected. (Memory transmission is not possible.)
Note
Faxing by direct transmission
Perform steps 1 to 4 of "BASIC
Press the [OK] key.
1
2
4
5
GHI
BACK
OK
Press the [COMM.SETTING] key
PQRS
SPEED
The communication settings
screen appears.
SYMBOL
FAX
COMM. SETTING
Select "DIRECT TX" with the [ ] or
[ ] key.
SPE/–
SELECT SENDING
MEMORY TX
The communication settings screen can
also be displayed from the function selection
screen.
Note
DIRECT TX
Press the [SPECIAL FUNCTION] key to
display the special function selection
screen, select "COMM. SETTING" with the
[
] or [ ] key, and press the [OK] key.
Press the [OK] key.
6
Select "TX" with the [ ] or [ ] key.
3
OK
PQ
COMM. SETTING
TX
RX
Dial the fax number.
DED COPY
LEX SCAN
LEX SCAN
7
ACC
ABC
DEF
MNO
WXYZ
Group dialling cannot be used.
GHI
JKL
OK
PQRS
T
_
@.-
ACC. #
ND
22
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BASIC OPERATIONS
• To change from "Direct Transmission"
back to "Memory Transmission", select
"MEMORY TX" in step 5.
Press the [START] key.
8
Note
MNO
When using the document
• To cancel a direct transmission, press the
[C] key.
WXYZ
glass, multiple original pages
cannot be transmitted in a
single transmission.
_
@.-
AD-END
Faxing by manual transmission (using the [SPEAKER] key)
Perform steps 1 to 4 of "BASIC
Perform steps 7 and 8 of "Faxing by
1
2
3
• To cancel dialling using the [SPEAKER]
Note
key when you need to redial the number
or because transmission was interrupted,
press the [SPEAKER] key once again.
• As the original is not stored in memory
when direct transmission and manual
transmission are used, the following
functions cannot be used.
2
Press the [SPEAKER] key
ENTER DIAL #
:
SPEAKER
COPY
duplex scanning, dual pages, and others.
• When a fax is sent by direct transmission
or manual transmission, the fax is sent
after the connection with the receiving
machine is established.
MANUAL
AUTO
ST
PRINT
REDIAPAUSE
AUTO
CONT
STANDARD
When this key is pressed, a message regarding
volume adjustment will appear briefly followed by the
dial entry screen. You can adjust the speaker volume
(high, middle, or low) by pressing the [ ] or [ ] key.
Note that this will not change the volume setting in the
system settings. Ringing will be heard from the
speaker on the left side of the machine (toward the
back) when the [SPEAKER] key is used for dialling.
Storing transmission jobs (memory transmission)
When the line is in use, the transmission job is temporarily stored in memory. When the current job and any
previously stored jobs are completed, transmission begins automatically. (This is called memory transmission.) This
means that transmission jobs can be stored in memory by performing a transmission operation while the machine is
occupied with another transmission/reception operation. Up to 50 jobs can be stored in memory at once. After
transmission, the scanned document data is cleared from memory. You can check transmission jobs stored in
memory in the fax job status screen. (Page 26) Note that depending on the number of pages stored in memory and
the transmission settings, it may not be possible to store 50 jobs in memory.
• The procedure for storing a transmission job is the same as the procedure in "BASIC PROCEDURE FOR
• If you have not yet pressed the [START] key ( ), you can cancel a transmission job by pressing the [C] key.
•
If you have already pressed the [START] key
(
original is still being scanned after the [START] key
transmission.
(
)
is pressed, you can press the [C] key to cancel the
•
If you store a transmission job in direct transmission mode, you will not be able to store any further transmission jobs.
After transmission, the scanned document data is cleared from memory. You can check transmission jobs stored in
If the memory becomes full during transmission of a stored transmission job
If the memory becomes full while scanning the first page of a document, the transmission job is automatically cancelled.
If the memory becomes full while scanning the second page or a following page, scanning stops. In this case, you
can either press the [C] key to cancel the transmission, or press the [OK] key to transmit only those pages which
were completely scanned.
23
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BASIC OPERATIONS
Quick On-line
When you use the SPF/RSPF to send a multi-page document and there are no previously stored jobs waiting or in
progress (and the line is not being used), the machine dials the destination after the first page is scanned and begins
transmitting scanned pages while the remaining pages are being scanned. This transmission method is called Quick
On-line. When a quick online transmission is being performed, the message display shows "READING" -
"DIALLING" - "COMM." - "SENDING" in that order until scanning of the remaining pages is completed. When all
pages have been scanned, "READ END" appears before the above messages appear.
If the receiving party is busy, the quick online transmission will change into a stored transmission job (memory
If the memory becomes full during a quick online transmission
If the memory becomes full while scanning the first page of a document, the transmission job is automatically
cancelled. If the memory becomes full while scanning the second page or a following page, those pages which were
completely scanned will be transmitted.
The machine is initially set (factory setting) to perform Quick On-line transmission. If desired, you can disable this
Note
function in the system settings. (See "QUICK ON LINE TX" on page 106.) When an original is transmitted using
the following methods, the job will be stored in memory. (Quick On-line transmission will not be performed.)
• Sending a fax from the document glass.
If the receiving party is busy
If the receiving party is busy, the transmission is temporarily cancelled and then automatically re-attempted after a
1 3
brief interval. (Two attempts are made at an interval of 3 minutes.* * )
If you do not want the machine to re-attempt the transmission, press the [FAX STATUS] key and cancel the job.
*3 Varies depending on country and region.
If a transmission error occurs
2 3
If an error occurs that prevents transmission or the receiving machine does not answer the call within 45 seconds* * ,
the transmission is stopped and then automatically re-attempted later. One attempt is made at an interval of 1
2
minute.* ) If you do not want the machine to re-attempt the transmission, press the [FAX STATUS] key and cancel the
job. (Page 26) This machine also supports error correction mode (ECM) and is set to automatically resend any part of
a fax that is distorted due to noise on the line.
*2 The settings can be changed in the system settings. (See "RING TIMEOUT IN AUTO TX" (page 107) and
*3 Varies depending on country and region.
Image rotation
The machine is initially set to rotate a vertically-placed ( ) document 90° so that it is oriented horizontally (
)
before transmission (A4 (8-1/2" x 11") originals are rotated to A4R (8-1/2" x 11"R) and A5R originals are rotated to
A5). A4R (8-1/2" x 11"R) originals and A5 originals are not rotated. In Taiwan, B5R originals are also rotated to B5
(however, B5 originals are not rotated). If desired, you can disable the rotation function in the system settings as
Place A5 size originals so that they are oriented vertically ( ). If oriented horizontally, ( A5R orientation), press
the [ORIGINAL SIZE] key and specify the correct original size (select "A5R") (See "MANUALLY SETTING THE
Note
24
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BASIC OPERATIONS
CANCELLING A FAX TRANSMISSION
To cancel a transmission that is in progress or a stored transmission job, follow the steps below. A transmission in
progress or a stored transmission job is cancelled from the fax status screen. (Printing of a received fax cannot be
cancelled.)
To cancel a transmission while the original is being scanned ("READING" appears in the message display) or
Note
before the
key is pressed ([READ-END] key ( ) when scanning the original from the document glass), the
[C] or [CA] key can be pressed.
Cancelling a fax transmission
Press the [FAX STATUS] key.
Press the [OK] key.
1
3
The transmission is cancelled.
COMM.
GHI
BACK
FAX STATUS
OK
0123456789
2
MEMORY TX
ON LINE
DATA
PQRS
SPIAL
FUNION
No.XXX
• When a transmission is in progress, the job being
transmitted is displayed.
• If you do not wish to cancel the
transmission, press the [ ] key in the
screen of step 2, select "NO", and press
the [OK] key.
• You can check cancelled operations in the
Activity Report. "CANCEL" will appear in
the "TYPE/NOTE" column of the report.
Additional information on the display
during transmission
Note
• If the displayed job is not the job that you wish to
cancel, it is likely that the job to be cancelled is a
stored job waiting for transmission. Press the
[BACK] key to display the fax status selection screen
and then follow the procedure in "Cancelling a stored
When a transmission is not in progress, the
following fax status selection screen
appears.
Note
COMM.
(A)
0123456789
FAX STATUS
(B)
MEMORY TX
TX/RX JOBS
(C)
(D)
P-XXX
No.XXX
TX/RX RESERVE
TX/RX COMPLETED
(A) Destination name
The name of the destination appears if
programmed.
(B) Transmission method name
In the case of a timer transmission, the
timer icon " " appears at the beginning
of the transmission method name.
(C) Number of pages currently transmitted
Appears during sending.
Press the [C] key.
2
Job cancelled.
DEF
INTER
YES
NO
(D) Document number
The document number assigned at the
time of scanning in memory
MNO
transmission mode appears.
A screen asking you to
confirm cancellation of
the transmission
appears.
25
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BASIC OPERATIONS
Cancelling a stored transmission job
If you do not wish to cancel a stored transmission job and only wish to check its status, press the [BACK] key instead
of the [C] key in step 4 to exit.
Press the [FAX STATUS] key.
Select "YES" with the [ ] or [ ] key.
1
5
FAX STATUS
Job cancelled.
FAX STATUS
TX/RX JOBS
YES
NO
TX/RX RESERVE
ON LINE
DATA
SPIAL
FUNION
TX/RX COMPLETED
The fax job status screen
is displayed.
Press the [OK] key.
When a transmission is in progress, the job
being transmitted is displayed. Press the [BACK]
key to display the fax status selection screen.
6
Note
The selected transmission job is
cancelled.
OK
COMM.
0123456789
SERIAL POLL MODE
If you wish to cancel another transmission job, repeat
steps 1 through 6.
/XXX
You can check cancelled recall mode jobs in
the Activity Report. "CANCEL" will appear in
the "TYPE/NOTE" column of the report.
Note
Select "TX/RX RESERVE" with the [ ]
or [ ] key.
2
Contents of the stored job screen (screen of
step 3)
PQ
FAX STATUS
TX/RX JOBS
(A)
WAITING
01234
TX
XXX/XXX
DED COPY
LEX SCAN
LEX SCAN
TX/RX RESERVE
(B)
(C)
(D)
(F)
TX/RX COMPLETED
ACC
(E)
P-XXX
XX:XX
No.XX
Press the [OK] key.
3
(A) Current status
"WAITING" will appear next to stored
transmission jobs and timer transmission
jobs. "RECALL" will appear next to recall
mode jobs.
WAITING
SBC Co.
XXX/XXX
GHI
BACK
OK
(B) Destination
TX/RX RESERVE
PQRS
The name of the destination appears if
programmed.
P-XXX
09:55
No.XX
(C) Transmission method name
In the case of a timer transmission, the
timer icon " " appears at the beginning
of the transmission method name.
(D) Number of pages stored
The first stored
transmission job appears.
Press the [ ] or [ ] key until the transmission job that
you wish to cancel appears.
In the case of a stored transmission job,
the document number assigned at the
time of scanning appears.
Press the [C] key.
4
(E) In the case of a timer transmission, the
timer job number appears.
(F) In the case of a timer transmission, the
timer job number appears. "Prepared"
will appear for a stored transmission job.
Job cancelled.
DEF
INTER
YES
NO
MNO
Status of completed jobs
To check the status of completed jobs,
select "TX/RX COMPLETED" in step 2 and
press the [OK] key in step 3.
The transmission cancel
confirmation screen
appears.
26
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RECEIVING FAXES
When another fax machine sends a fax to your machine, your machine will ring*, automatically receive the fax, and
begin printing. (This is called automatic reception.)
If you do not wish to have received faxes printed immediately, use the print hold function to hold received faxes in
memory for printing at your convenience (all received faxes will be printed at once). To enable this function and print
• You can store a transmission job while fax reception is in progress. (See "Storing transmission jobs (memory
Note
• To print received fax pages on both sides of the paper, enable "DUPLEX RECEPTION" (page 109) in the
system settings.
• If a extension phone is not connected to the machine, use automatic reception.
• In order to receive faxes, paper must be loaded in the paper tray. See "LOADING PAPER" in the Operation
Guide for the machine to load appropriate paper. Incoming faxes will be automatically adjusted to the
orientation of the printing paper, so there is no need to load both horizontally ( ) and vertically ( ) oriented
paper. However, when a fax smaller than A4 (8-1/2" x 11") is received, the size of paper used to print the fax
will differ depending on the orientation (horizontal or vertical) of the original in the sending machine.
2
RECEIVING A FAX
The machine will ring* and reception
Reception ends.
1
2
will automatically begin.
The LINE indicator lights up.
• When reception ends, the
machine sounds a beep.
• When the optional job
separator tray kit is installed,
received faxes are output to
the job separator.
*Number of rings
The machine has been set to ring twice before
beginning automatic reception. You can change the
number of rings to any number from 0 to 9 in the
The job separator has a sensor that detects
when a tray is full. When approximately 100
sheets accumulate in a tray, a message
appears in the display and fax printing stops.
If this happens, remove the sheets. Printing
will resume momentarily.
If the number of rings is set to 0, the machine will
receive faxes without ringing.
Note
Earlier output of received data
If a fax cannot be printed because the machine is out of the appropriate paper and another fax is subsequently
received that can be printed, the subsequently received fax will be printed before the fax that cannot be printed.
This also happens when there are several faxes in memory that cannot be printed.
27
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BASIC OPERATIONS
F-code confidential fax reception
When a fax has been received by F-code confidential fax reception, an icon ( ) will appear in the base screen of
fax mode (message display (1) on page 9). The icon also appears in front of the box in the F-code confidential box
name screen in the display. (Step 6 on page 61) Print the received fax as explained in "PRINTING A DOCUMENT
If received data cannot be printed
If the machine runs out of paper or toner, or a paper misfeed occurs, or if the machine is printing a print or copy job,
received faxes will be held in memory until printing becomes possible. The received faxes are automatically printed
when printing is possible. When received faxes are held in memory, the DATA indicator at the upper right of the
[FAX] key blinks. You can also use the forwarding function to have another fax machine print the received faxes.
(See "FORWARDING FUNCTION" on page 49.)
In order to receive faxes, paper must be loaded in the paper tray. Load appropriate paper as explained in
Note
"LOADING PAPER" in the Operation Guide for the machine. The difference between vertically and horizontally
oriented A4 and A4R paper (8-1/2" x 11" and 8-1/2" x 11"R paper), is automatically adjusted at the time of
reception, so there is no need to load paper in both orientations. However, when a fax smaller than A4 (8-1/2" x
11") is received, the size of paper used to print the fax will differ depending on the orientation (horizontal or
vertical) of the original in the sending machine.
• If you wish to use A5 (5-1/2" x 8-1/2") paper to receive faxes, load A5 (5-1/2" x 8-1/2") paper in tray 1 of the
machine and set the paper size to A5 (5-1/2" x 8-1/2"). Only tray 1 can be set to A5 (5-1/2" x 8-1/2") size.
• If you receive a fax that is larger than the loaded paper, the system setting uses "RECEIVED DATA PRINT
*1
If "REDUCTION" is set up, the image is automatically reduced before printing.
*1
If "DIVISION" is set up, the image is split onto multiple sheets of paper and printed on them at actual size.
If "ACTUAL SIZE" is set up, the image is printed at actual size without being split.
*2
*1 If the loaded paper is of the B5 size or less, the received image may not be printed depending upon the
width and length of the image data.
*2 The received image won't be printed until you load the paper larger than the actual size.
• In fax mode, printing is not possible on 11" x 17", 8-1/2" x 14", 5-1/2" x 8-1/2" sizes. (Among INCH sizes, only
8-1/2" x 11" and 8-1/2" x 11"R can be used for printing.) (If your machine uses inch-based paper sizes, A3, B4,
B5, B5R, and A5 size paper cannot be used in fax mode. (Among AB sizes, only A4 and A4R can be used for
printing.))
• If the paper runs out while a fax is being printed, printing will automatically continue using the closest size of
paper in another tray.
• If you change the size of paper loaded in a tray, change the tray's paper size setting.
• Faxes cannot be printed correctly if the actual paper size is different from the paper size setting. Be sure to set
the tray's paper size setting to the same paper size as the paper loaded in the tray. For example, if you receive
an A3 (11" x 17") size fax when B4 (8-1/2" x 14") paper is loaded in the tray and the tray's paper size setting is
A3 (11" x 17"), the fax will be printed on B4 (8-1/2" x 14") paper and part of the image may be cut off If the
paper loaded in the tray is larger than the paper size setting, paper larger than the recognized fax size will be
used. (A message prompting you to check the tray's paper size setting will appear.)
• Received faxes cannot be printed on paper inserted in the bypass tray.
28
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BASIC OPERATIONS
FAX PRINT HOLD FUNCTION
Faxes are normally printed as soon as they are received.
This function is used to hold received faxes in memory rather than printing them as they are received. Faxes held in
memory are printed manually all at once.
Settings required for fax print hold
If a fax is received when auto power shut-off mode has activated ("POWER ON AND OFF" in the Operation Guide
for the machine), the machine returns to normal operation in order to print the fax. For this reason, if faxes are
received at regular intervals, auto power shut-off will repeatedly activate and deactivate and less power will be
conserved.
If you wish to maximize the benefit of auto power shut-off at night and other times when printing of received faxes is
not immediately necessary, enable fax print hold. When fax print hold is enabled, receiving faxes when auto power
shut-off has activated will not cause auto power shut-off to deactivate.
It is recommended that you enable and disable fax print hold as needed for your conditions of use; for example,
enable fax print hold during the night and disable it during the day.
2
• When fax print hold is enabled and received faxes are held in memory, the DATA indicator above the [FAX] key
Note
on the operation panel blinks and a message appears in the display. (When the received faxes are printed, the
indicator stops blinking and the message no longer appears.)
• If the remaining free memory reaches 0%, fax reception will no longer be possible. For this reason, it is
important to constantly make sure that sufficient free memory remains and frequently print received faxes.
Enabling fax print hold
If fax print hold is prohibited using "DISABLE FAX PRINT HOLD" (page 104) in the system settings, it will not be
possible to enable it.
Note
In Fax mode, press the [SPECIAL
FUNCTION] key.
Press the [OK] key.
1
3
Begin the following procedure from the base screen of
Fax mode.
ON LINE
GHI
BACK
OK
Press the [SPECIAL
DATA
SPECIAL
FUNCTION] key to display the
special function menu.
(To select fax mode, see step 1
PQRS
FUNCTION
LINE
DATA
COPY EXPOSURE PAPER SE
SCAN UR MODE RESOLUT
Select "SETTING" with the [ ] or [ ]
key.
4
Select "FAX PRINT HOLD" with the
[ ] or [ ] key.
2
FAX PRINT HOLD
PRINT HOLD DATA
SETTING
PQ
SPECIAL FUNCTION
FAX PRINT HOLD
TIMER MODE
DED COPY
LEX SCAN
LEX SCAN
SENDING OPTIONS
ACC
Press the [OK] key.
5
OK
29
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BASIC OPERATIONS
Select "ON" with the [ ] or [ ] key.
Press the [OK] key.
6
7
OK
FAX PRINT HOLD
ON
OFF
To disable fax print hold, select "OFF".
Printing received faxes held in memory
To print received faxes that are held in memory when fax print hold is enabled, follow the steps below.
In Fax mode, press the [SPECIAL
FUNCTION] key.
Select "PRINT HOLD DATA" with the
[ ] or [ ] key.
1
4
Begin the following procedure from the base screen of
Fax mode.
FAX PRINT HOLD
PRINT HOLD DATA
SETTING
ON LINE
DATA
Press the [SPECIAL
SPECIAL
FUNCTION] key to display the
special function menu.
(To select fax mode, see step 1
FUNCTION
LINE
DATA
COPY EXPOSURE PAPER SE
SCAN UR MODE RESOLUT
Press the [OK] key.
5
6
Select "FAX PRINT HOLD" with the
[ ] or [ ] key.
2
OK
PQ
SPECIAL FUNCTION
FAX PRINT HOLD
TIMER MODE
DED COPY
LEX SCAN
LEX SCAN
Select "PRINT" with the [ ] or [ ]
key.
SENDING OPTIONS
ACC
FAX PRINT HOLD
PRINT
Press the [OK] key.
CANCEL
3
GHI
BACK
OK
PQRS
Press the [OK] key.
7
OK
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ADVANCED TRANSMISSION
METHODS
3
This chapter explains advanced features that are designed for specific purposes and circumstances. Please read
those sections that are of interest to you.
SENDING THE SAME DOCUMENT TO
MULTIPLE DESTINATIONS IN A SINGLE
OPERATION
(BROADCAST TRANSMISSION)
This feature is used to send a fax to multiple destinations in a single operation. The original to be transmitted is
scanned into memory and then successively transmitted to the selected destinations. This feature is convenient for
such purposes as distributing a report to company branches. Up to 200 destinations can be selected. When
transmission to all destinations has been completed, the document is automatically cleared from memory.
• If you frequently use broadcasting to send faxes to the same group of destinations, it is convenient to program
Note
those destinations into a group key. Group key dialling is an automatic dialling function whereby multiple
destinations (Rapid keys, Speed Dial numbers, and full fax numbers entered with the numeric keys) are
• When a group key is used to send a fax, the fax is broadcast (transmitted) to the destinations programmed in
the group key. For example, if five destinations are programmed in a group key and the key is pressed for a
broadcast transmission, the broadcast transmission will have five destinations.
Beep
Destination A
(recipient)
Sender
Reception
ER SELECT COPY RATIO AUTO IMAGE
SOLUTION ADDRESS FORMAT ORIGINAL SIZE DUPLEX
ADDRESS DUPLEX
OUTPUT 2-SIDED
SOLUTION
BROADCAST ORIGINAL SIZE
Beep
Successive
transmission
Destination B
(recipient)
Select the broadcast
transmission function.
The document is scanned
into memory
Reception
Beep
Destination C
(recipient)
Reception
31
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ADVANCED TRANSMISSION METHODS
USING BROADCAST TRANSMISSION
Perform steps 1 to 4 of "BASIC
Press the [OK] key and then select the
1
4
next destination by entering a full fax
number or pressing an auto-dial key.
After entering a full number with
the numeric keys, press the
GHI
Press the [BROADCAST] key.
2
BACK
OK
[OK] key to complete the entry.
If you pressed an auto-dial key
in step 3, it is not necessary to
press the [OK] key. You can
PQRS
R SELECT COPY RATIO AUTO IMAGE
OLUTION ADDRESS FORMAT ORIGINAL SIZE DUPLEX
ADDRESS DUPLEX
OUTPUT 2-SIDED
ENTER RX STATION
:
OLUTION
BROADCAST ORIGINAL SIZE
immediately press another auto-dial key for the next
destination. Repeat steps 3 and 4 to select the
remaining destinations.
The destination selection
screen appears.
• If you need to delete a number for which
entry has already been completed by
Note
pressing the [OK] key, use the [ ] or [
key to select the number and then press
the [C] key.
• If the selected destinations exceed the
display range of the message screen,
]
Enter a full fax number with the
numeric keys or press an auto-dial
key (Rapid key, Speed Dial number, or
group key) to select the first
3
press the [ ] or [ ] key to scroll through
and check the destinations.
• Destinations can also be selected using
the address directory and the [REDIAL]
key. Note, however, that the [REDIAL] key
can only be used to select the first
destination (it must be used before any
other destinations are selected).
• If you use two group keys that have 50
stations each, the total number of
destinations entered will be 100.
To clear a mistake when
entering a full number with the
WXYZ
numeric keys, press the [C] key
to clear one digit at a time.
26
31
27
32
28
33
A
F
B
C
H
G
A destination selected with a Rapid key, Speed Dial
number, or group key is indicated by an icon and a
number. To clear an entry, press the [C] key.
5
To cancel a broadcast transmission
To cancel a broadcast transmission when
Note
selecting destinations, press the [CA] key.
To cancel transmission after the
transmission procedure has been
completed, follow the procedure in
32
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AUTOMATIC TRANSMISSION AT A
SPECIFIED TIME
(TIMER TRANSMISSION)
This feature enables you to set up a transmission or polling operation to be performed automatically at a specified
time up to a week in advance. This is convenient when you will be out of the office or for transmission at off-peak
nighttime rates. A combined total of 50 timer transmission and memory transmission jobs can be stored.
• After a timer transmission is performed, the information (image, destination, etc.) is automatically cleared from
memory.
Note
• To perform a timer transmission, the original must be scanned into memory. It is not possible to leave the
original in the SPF/RSPF or on the document glass and have it scanned at the specified time of transmission.
• The date and time is set in the machine using the system settings. (See "DATE & TIME SET" on page 104.)
• Only one polling timer operation can be set up at a time. If you wish to set up multiple timer polling operations,
combine the machines to be polled into one serial polling operation with a timer setting (see "Serial polling" on
page 37).
SETTING UP A TIMER TRANSMISSION
In Fax mode, press the [SPECIAL
FUNCTION] key.
Use the numeric keys to select the
time at which you want the operation
1
4
ON LINE
DATA
When the [SPECIAL
to take place.
SPECIAL
FUNCTION
FUNCTION] key is pressed, the
special function menu appears.
(To select fax mode, see step 1
ABC
JKL
DEF
MNO
WXYZ
If you need to correct the
entered time, use the [ ] key to
move back.
I
3
GHI
OK
PQRS
T
LINE
DATA
COPY EXPOSURE PAPER SE
SCAN UR MODE RESOLUT
_
@.-
ACC. #
ND
Select "TIMER MODE" with the [ ] or
[ ] key.
2
Press the [OK] key.
5
6
PQ
SPECIAL FUNCTION
The specified time is set.
OK
FAX PRINT HOLD
TIMER MODE
DED COPY
LEX SCAN
LEX SCAN
SENDING OPTIONS
ACC
Select the day of the week with the [ ]
or [ ] key.
If a time has been specified, a checkmark appears in
front of "TIMER MODE". To cancel a specified time,
press the [ ] key in the above display with "TIMER
MODE" highlighted.
SELECT DAY
NO SELECT DAYS
MONDAY
Press the [OK] key.
TUESDAY
3
WEDNESDAY
TIME SETTING
The selected day is highlighted. If you select "NO
SELECT DAYS", the transmission will be performed
as soon as the specified time arrives. To return to the
[TIME SETTING] display, press the [BACK] key.
GHI
BACK
OK
09:25
(00-23)
PQRS
TIME NOW: 09:25
The current time appears in the screen. If the current
time is not correct, press the [CA] key to cancel the
correct the time setting.
33
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ADVANCED TRANSMISSION METHODS
Press the [OK] key.
Perform the desired fax operation.
7
8
The selected day is set.
The steps that follow will depend on the type of
operation.
OK
The following operations can be performed as a
timer operation:
• Polling (page 35)
• Serial polling (page 37)
• To cancel a timer operation after the above procedure has been completed, follow the procedure in
Note
• A timer job number is automatically assigned to the operation. This number can be used to cancel a stored job.
• Other operations can be performed after a timer operation is set up. If another operation is in progress when
the specified time arrives, the timer transmission will begin when the job in progress is completed.
34
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TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION
The polling function allows your machine to call a fax machine that has a document ready for transmission and
initiate reception of the document. You can also perform the reverse operation: scan a document into the memory of
your machine so that another machine can call your machine and initiate reception of the document.
Calling the sending machine and asking the sending machine to fax a document is called "polling". Scanning a document into
memory and automatically sending it when the receiving machine calls and "polls" your machine is called "polling memory".
This function can only be used if the other machine is a Super G3 or G3 machine and supports the polling function.
For information on polling and polling memory using F-codes, see "HOW F-CODE POLLING MEMORY WORKS"
Note
Polling
This function allows your machine to call another fax machine and initiate reception of a document in that machine. A timer setting can
also be specified to have the operation take place at night or at another specified time. (See "TIMER TRANSMISSION" on page 33.)
Your machine
The other machine
2) Permits polling of.
1) Polling (ask other machine
to send document)
3
4) Document data is automatically
sent to your machine
3) Document data previously
scanned into memory
Group keys and the broadcast transmission function (page 31) can be used to successively poll multiple fax
machines in a single operation (this is called "serial polling"). Up to 200 machines can be polled.
In this case, the sequence of operations in the above diagram is successively repeated for each sending machine selected.
The receiving machine bears the expense (phone charges) of polling transmission.
Note
Polling memory
This feature allows your machine to automatically send a document previously scanned into memory when another
machine calls and polls your machine.
Your machine
The other machine
2) Permits polling of.
1) Polling
(request transmission)
4) Document data is
automatically sent to
other machine
3) Document data previously
scanned into memory
The machine that requests transmission bears the expense (phone charges) of the call.
Note
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ADVANCED TRANSMISSION METHODS
USING THE POLLING FUNCTION
When used in conjunction with the timer transmission function (page 33), only one polling job can be stored.
If the other machine is using polling security (see "Restricting polling access (polling security)" on page 40), your
Note
In Fax mode, press the [SPECIAL
FUNCTION] key.
Press the [OK] key.
1
5
6
ON LINE
When the [SPECIAL
OK
DATA
SPECIAL
FUNCTION] key is pressed, the
special function menu appears.
(To select fax mode, see step 1
FUNCTION
LINE
DATA
COPY EXPOSURE PAPER SE
SCAN UR MODE RESOLUT
Enter the fax number of the other
machine with the numeric keys, press
a Rapid key, or specify a Speed Dial
number (a group key cannot be used).
To clear a mistake when
Select "SENDING OPTIONS" with the
[ ] or [ ] key.
2
WXYZ
entering a full number with the
numeric keys, press the [C] key
to clear one digit at a time.
PQ
SPECIAL FUNCTION
26
31
27
32
28
33
FAX PRINT HOLD
TIMER MODE
A
F
B
C
H
DED COPY
LEX SCAN
LEX SCAN
G
SENDING OPTIONS
ACC
A destination selected with a Rapid key or Speed Dial
number is indicated by an icon and a number. To clear
an entry, press the [C] key.
Press the [OK] key.
3
4
Press the [OK] key.
7
GHI
BACK
OK
OK
PQRS
Press the [START] key.
8
Select "POLLING" with the [ ] or [ ]
key.
MNO
"Polling reservation has been
set." appears in the screen.
WXYZ
SENDING OPTIONS
POLLING
_
@.-
After communicating with the
other machine, your machine
prints the received fax.
AD-END
SERIAL POLLING
SUB ADDRESS TX
To cancel the operation
Note
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ADVANCED TRANSMISSION METHODS
Serial polling
When performing serial polling, an auto-dial key that includes a sub-address or passcode (page 52) cannot be
selected.
Perform steps 1 to 3 of the polling
1
Select "SERIAL POLLING" with the
[ ] or [ ] key.
2
PQ
SENDING OPTIONS
POLLING
DED COPY
LEX SCAN
LEX SCAN
SERIAL POLLING
SUB ADDRESS TX
ACC
About the steps that follow
See steps 5 to 8 of the polling procedure (page 36).
Before pressing the [START] key in step 8, repeat
steps 6 and 7 for each machine that you wish to poll.
When performing serial polling, a group key can also
3
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ADVANCED TRANSMISSION METHODS
USING POLLING MEMORY
This function sends a document previously scanned into memory to a receiving machine when the receiving
machine calls and polls your machine. (If desired, you can restrict polling to fax machines whose fax number you
have programmed in your machine. See "Restricting polling access (polling security)" on page 40.) The machine has
"memory boxes", which are memory used for the regular polling memory function, F-code polling memory, F-code
confidential transmission, and F-code relay transmission (see "BOXES AND SUB-ADDRESSES/PASSCODES
memory box called the "PUBLIC BOX".
When using the polling memory function, do not set the reception mode to MANUAL. (See "SETTING THE
Note
Scanning a document into polling memory (the Public Box)
This section explains how to scan a document into the Public Box. If other documents have already been stored in
the Public Box, the new document will be appended to those documents. If the previous documents are no longer
needed, they can be replaced.
(page 17) and then follow the steps
below.
Select "MEMORY POLLING" with the
[ ] or [ ] key.
1
5
SELECT READING
MEMORY POLLING
S.A.M-POLL ORIG
Press the [SPECIAL FUNCTION] key.
2
ON LINE
DATA
Press the [SPECIAL
FUNCTION] key to display the
special function menu.
SPECIAL
FUNCTION
Press the [OK] key.
6
LINE
DATA
COPY EXPOSURE PAPER SE
SCAN UR MODE RESOLUT
OK
SELECT SENDING
1 TIME
REPEAT
Select "ORIGINAL STORE" with the
[ ] or [ ] key.
3
PQ
SPECIAL FUNCTION
• If there are no previously stored documents in the
Public Box, the above screen appears. If the above
screen appears, go to step 7.
COMM. SETTING
ORIGINAL STORE
DED COPY
LEX SCAN
LEX SCAN
PRINT
ACC
• If there are previously
ORIGINAL
stored documents in the
Public Box, a screen will
appear to let you select
what action to take.
ADD
Press the [OK] key.
CHANGE
4
DELETE
PRINT
SPECIAL FUNCTION
GHI
BACK
OK
ORIGINAL STORE
PRINT
(1) If you wish to append the new document, select
"ADD" with the [ ] or [ ] key, press the [OK] key,
and then go to step 7.
PQRS
ENTRY
(2) If you wish to replace the previous document with
the new document, select "CHANGE" with the [
]
or [ ] key, press the [OK] key, and then go to step
7.
38
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ADVANCED TRANSMISSION METHODS
Select "1 TIME" or "REPEAT" with the
[ ] or [ ] key.
Press the [START] key ( ).
7
9
MNO
• Scanning begins.
SELECT SENDING
1 TIME
WXYZ
• If you are scanning from the
document glass and have
another page to scan, change
pages and press the [START]
key ( ). Repeat until all
pages have been scanned
_
@.-
REPEAT
AD-END
and then press the
key.
If you select "1 TIME", the document data is
automatically cleared from memory after your machine
is polled once. If you select "REPEAT", the document
data in memory can be used repeatedly.
If you selected "ADD" or "CHANGE" in step 6, the
transmission settings selected when the previous
document was scanned into the Public Box will be
replaced by the settings that you will select this time.
Make sure that the reception mode is
set to auto reception.
Transmission begins when the other machine
10
calls and polls your machine.
To cancel scanning
To cancel scanning of a document while
Note
scanning is in progress, press the [C] key. To
erase the documents in the Public Box,
follow the procedure in "Deleting documents
Press the [OK] key.
8
3
OK
Printing documents in the Public Box
To check the document that is stored in the public box, follow these steps to print it out.
Public Box)" (page 38) and then follow
the steps below.
Press the [OK] key.
1
2
3
Printing begins automatically.
GHI
BACK
OK
PQRS
Select "PRINT" with the [ ] or [ ]
key.
PQ
ORIGINAL
ADD
DED COPY
LEX SCAN
LEX SCAN
CHANGE
DELETE
ACC
PRINT
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ADVANCED TRANSMISSION METHODS
Deleting documents from the Public Box
This procedure is used to delete documents from the Public Box when they are no longer needed.
Public Box)" (page 38) and then follow
the steps below.
Select "YES" with the [ ] or [ ] key.
1
2
4
DELETE
YES
NO
Select "DELETE" with the [ ] or [ ]
key.
PQ
ORIGINAL
To cancel the deletion, select "NO".
ADD
DED COPY
LEX SCAN
LEX SCAN
CHANGE
Press the [OK] key.
DELETE
5
ACC
PRINT
The documents are deleted
OK
from the Public Box.
Press the [OK] key.
3
Deletion is not possible while the Public Box
is being used.
DELETE
Note
GHI
BACK
OK
YES
NO
PQRS
A screen appears asking you to confirm the deletion.
Restricting polling access (polling security)
If you wish to prevent unauthorised fax machines from polling your machine, enable the polling security function.
When this function is enabled, polling permission will only be granted if the fax number of the polling machine
(programmed in that machine as the sender's number) matches one of the fax numbers you have programmed in
your machine as passcode numbers. Up to 10 fax numbers can be programmed as passcode numbers.
To enable the polling security function and program passcode numbers, see "POLLING PASSCODE # MODE"
• If you do not use the polling security function, the document will be sent to any fax machine that polls you.
• To use polling memory with polling security enabled, the sender's number of the polling machine must be
programmed in that machine and in your machine.
Note
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INCLUDING SENDER INFORMATION ON
FAXES
This function prints the date, time, your programmed name, your programmed fax number, and the transmitted page
number at the top centre of each page that you fax. All pages that you fax include this information.
Example of fax page printed out by the receiving machine
OCT-22-2011-SAT 03:00 PM
SHARP PLANNING DIV.
FAX No. 0666211221
P. 001/001
(1)
(2)
(3)
(4)
(1) Date and time Date and time: programmed in the system settings (see "DATE & TIME SET" on page 104).
(2) Sender's name: programmed in the system settings (see "OWN PASSCODE SET" on page 101).
enabled, the account name* of the account used to perform the transmission is used for the sender's name.
(4) Transmitted page number: 3-digit number appearing in the format, "page number/total pages". (Only the page
number appears if you use manual transmission, direct transmission, or quick on-line transmission.) Printing of
the transmitted page number can be disabled in the system settings (see "PAGE COUNTER SET" on page 105).
3
Position of sender information
You can select whether the sender information is added outside the document data or inside the document data in
the system settings (see "PRINT STATION # IN RCVD DATA" on page 106). The factory default setting is outside
the document data.
Direction of
transmission
Direction of
transmission
Outside the scanned data
(document data)
Inside the scanned data
(document data)
None of the transmitted
image is cut off; however,
the transmitted image is
longer than the scanned
image, and thus when both
the sender and the receiver
The top edge of the
scanned image will be cut
off by the sender's
information; however, when
both the sender and the
receiver use the same size
use the same size of paper, the printed fax may either
be reduced or split up and printed on two pages.
of paper, the printed fax will neither be reduced nor
split up and printed on two pages.
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FAXING A DIVIDED ORIGINAL (DUAL PAGE SCAN)
When faxing a book or other bound document, you can use this function to divide the two open pages of the book
into two separate fax pages.
This function can only be used when the original is A3, B4, or A4R size (11" x 17" or 8-1/2" x 11"R size if the
machine uses inch-based paper sizes) is scanned using the document glass.
Your machine
The other machine
Book or sheet original
Printed out as
two separate pages
Transmission to
other machine
When dual page scan is set,
[Example]
Scanned original size Transmitted document
A3
Two A4 pages
Two A5 pages
A4R
the original is divided
into two pages when
scanned into memory
Inch-based machine
Scanned original size Transmitted document
11" x 17"
Two 8-1/2" x 11" pages
Two 5-1/2" x 8-1/2" pages
8-1/2" x 11"R
Selecting Dual Page Scan
Follow the steps below and then send the fax.
Dual Page Scan is selected when a checkmark
appears in the "DUAL PAGES" checkbox. To cancel
the selection when a checkmark appears, press the
[OK] key in the next step so that a checkmark does not
appear.
Make sure that the machine is in fax
mode
1
When the machine is in fax
SCAN
mode, the FAX indicator is lit. If
the light is not on, press the
[FAX] key.
LINE
C
FAX
DATA
S
F
G
Press the [OK] key.
4
GHI
BACK
OK
Press the [SPECIAL FUNCTION] key.
2
PQRS
ON LINE
DATA
When the [SPECIAL
FUNCTION] key is pressed, the
special function menu appears.
SPECIAL
FUNCTION
Place the original on the document
glass (page 12) and perform the
transmission operation.
5
LINE
DATA
COPEXPOSURE PAPER SE
SCAN UR MODE RESOLUT
If you have more originals to scan after pressing the
[START] key ( ) and scanning the first original,
change originals and press the [START] key ( ).
Repeat until all originals have been scanned. Press
Select "DUAL PAGES" with the [ ] or
[ ] key.
3
the
key. (See steps 6 to 8 of "Using the document
PQ
SPECIAL FUNCTION
SENDING OPTIONS
SENDING MENU
DED COPY
LEX SCAN
LEX SCAN
DUAL PAGES
ACC
[OK]:OFF ON
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ADDING A COVER SHEET/MESSAGE TO
A FAX TRANSMISSION
This function automatically attaches an A4 (8-1/2" x 11") cover sheet to your fax transmissions. The cover sheet
shows the date and time, the destination name, the sender's name and fax number, and the number of pages in the
transmission. A message can also be added to a transmission. One of the following messages can be selected:
"CONFIDENTIAL", "PLEASE DISTRIBUTE", "URGENT", "PLEASE CALL BACK", "IMPORTANT".
Your machine
The receiving machine
Cover sheet / message
Cover sheet / no message
No cover sheet / message
AUTOMATIC COVER SHEET
AUTOMATIC COVER SHEET
IMPORTANT
IMPORTANT
DATE : 11-MAY-2011 WED 07:30 PM
DATE : 11-MAY-2011 WED 07:30 PM
T
O
: SERVICE CENTRE
T
O
: SERVICE CENTRE
FROM : SBC CO.
FAX : 0666211221
FROM : SBC CO.
FAX : 0666211221
#
#
PAGES : 02PAGES WERE SENT
(INCLUDING THIS PAGE)
PAGES : 02PAGES WERE SENT
(INCLUDING THIS PAGE)
Select a cover sheet / A cover is automatically
message and transmit added and the fax is printed. printed at the top of the cover printed at the top of the
the fax. sheet. first sheet.
The selected message is
The selected message is
3
• Select this function before each transmission. The selection is only effective for one transmission. After one
transmission, the function automatically turns off.
Note
• Before adding a cover sheet, make sure that your sender's name and number have been programmed. (See
• This function cannot be used when performing a manual transmission, or when using memory polling (page
38), F-code memory polling (page 54), F-code confidential transmission (page 59), or F-code relay request
transmission (page 63).
• You can also enable a setting in the system settings to always add a cover sheet to transmissions (see "AUTO
Selecting a cover sheet / message
In Fax mode, press the [SPECIAL
FUNCTION] key.
To add a cover sheet, select "COVER
SHEET" with the [ ] or [ ] key. To
add a message, select the desired
message with the [ ] or [ ] key.
1
4
ON LINE
When the [SPECIAL
DATA
SPECIAL
FUNCTION] key is pressed, the
special function menu appears.
(To select fax mode, see step 1
FUNCTION
SENDING MENU
NO MESSAGE
LINE
DATA
COPY EXPOSURE PAPER SE
SCAN UR MODE RESOLUT
CONFIDENTIAL
PLEASE DISTRIBUTE
COVER SHEET
Select "SENDING MENU" with the [ ]
or [ ] key.
2
BACK
OK
If you do not wish to add a cover sheet, select "NO
CVR. SHEET".
If you do not wish to add a message, select "NO
MESSAGE".
SPECIAL FUNCTION
TIMER MODE
PQ
SENDING OPTIONS
SENDING MENU
ED COPY
EX SCAN
Press the [OK] key.
5
Press the [OK] key.
3
To cancel the cover sheet selection, press the
key instead of the [OK] key in step 3.
Note
43
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USING SETTINGS STORED AS A PROGRAM
This function allows you to store the steps of an operation, including the destination and scanning settings, into a
program. This function is convenient when you frequently send documents, such as a daily report, to the same
destination. Up to nine programs can be stored.
When storing a program, a name (maximum 36 letters) can be assigned to the program.
For information on storing, editing, and deleting programs, see "STORING, EDITING AND DELETING PROGRAMS" on page 76.
The following settings can be stored in a program:
(1) Transmission method
Normal transmission (page 17), broadcast transmission (page 31), polling (page 35), serial polling (page 37),
(3) Resolution and exposure (page 14)
(4) Dual page scan (page 42)
When storing a broadcast transmission or serial polling operation in a program, up to 200 destination fax numbers can be stored.
• A program differs from a timer transmission (page 33) in that it is not cleared from memory after transmission
Note
takes place. A program thus allows you to repeatedly perform the same type of transmission. Note, however,
that programs do not allow you to establish a timer setting for transmission.
• A setting that can be stored in a program cannot be changed at the time that a program is used for a
transmission even if the setting is not stored in the program.
•
The only settings that can be selected when using a program are the original size, duplex scanning, and a timer setting.
USING A PROGRAM
In fax mode, place the original. (Page
12)
Press the [OK] key.
1
4
5
Skip this step if polling, serial
SCAN
If needed, select the original size and
other settings, and then press the
[START] key ( ).
polling, or F-code polling is being
LINE
DATA
C
S
F
FAX
performed. If you are going to use
Dual Page Scan (page 42), place
the document on the Document
glass.
G
MNO
WXYZ
_
@.-
AD-END
Press the [PROGRAM] key.
2
LINE
DATA
COPY EXPOSURE PAPER SELECT COPY RA
SCAN COLOUR MODE RESOLUTION ADDRE
PROGRAM
Transmission takes place according to the program.
Select settings that cannot be stored in a
ADDRE
FAX PROGRAM RESOLUTION
A CORP.
B CORP.
Note
program before you press the [START] key
) in step 5. These settings include the
(
- - - - - -
[#]:LIST DETAIL
scanning (see "FAXING A TWO-SIDED
The program selection
screen appears.
Select the program that you wish to
use with the [ ] or [ ] key.
3
BACK
OK
PROGRAM
PQ
A CORP.
B CORP.
ED COPY
EX SCAN
- - - - - -
[#]:LIST DETAIL
If not all letters of the program name appear, press the
key to display all letters. Press the
again to return to the original screen.
key once
44
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FORWARDING RECEIVED DATA TO A
NETWORK ADDRESS (INBOUND
ROUTING SETTINGS)
The received fax data can be automatically forwarded to a specified e-mail address. When this function is enabled,
you can forward the received data to a specified address without printing it.
• This function is available only when the network expansion kit is installed.
Note
• When a mobile telephone is set as a recipient, data may not be forwarded successfully depending on the type
of mobile telephone being used. Check in advance that the data can be sent to the mobile telephone and that
it can be displayed correctly.
All Inbound Routing settings are configured in the Web page.
The following explanation assumes that the Web page has been accessed with administrator rights.
To activate Inbound Routing, configure the basic settings before specifying the destination.
CONFIGURING THE BASIC SETTINGS
Configure the basic settings of Inbound Routing.
3
Enabling the Inbound Routing function
In the menu frame, click [Inbound
Routing Settings].
Click the [Submit] button.
1
2
3
Select [Enable] in [Inbound Routing].
Changing the print style of received data
In the menu frame, click [Inbound
Routing Settings].
Click the [Submit] button.
1
3
Select a print style in [Print Style
Setting].
2
Item
Settings
Description
Inbound Routing Enable, Disable
Enable or disable the Inbound Routing function.
Select a print style of received data.
Print Style
Setting
Always Print,
Print at Error
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ADVANCED TRANSMISSION METHODS
Set a file name for forwarding received data
Select the checkboxes of items used for the file name.
Items Serial Number, Sender Name, Date & Time, Session Page Counter, Unique Identifier, and Characters are
assigned to the file name in this order.
To add a desired text string, select the "Characters" checkbox and enter the string in "Preset of Character" using up
to 64 characters.
In the menu frame, click [Inbound
Routing Settings].
Click the [Submit] button.
1
2
3
Select the item to be used as the file
name in "File Name Setting".
Item
Setting (Default)
Not selected
Description
Serial Number
Selecting this checkbox adds the unit serial number to the file
name.
Sender Name
Date & Time
Selected
Selecting this checkbox adds the sender name to the file name.
Selecting this checkbox adds the date and time to the file name.
Selecting this checkbox adds the counter to the file name.
Selected
Session Page
Counter
Not selected
Unique Identifier Not selected
Selecting this checkbox adds the unique identifier to the file
name.
Characters
Not selected
-
To add a character string to the file name, select this checkbox
and enter the text string in "Preset of Character" using up to 64
characters.
Preset of
Character
Enter a text string to be used in "Characters" using up to 64
characters.
Setting whether to print the transaction report
Select whether to print the transaction report when forwarding received data.
In the menu frame, click [Inbound
Routing Settings].
Click the [Submit] button.
1
2
3
Specify the print condition in
"Transaction Report Print Select
Setting".
Item
Settings
Always Print,
Print at Error,
Description
Select a print style of the transaction report.
Transaction
Report Print
Select Setting
Do not Print
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ADVANCED TRANSMISSION METHODS
SETTINGS THE DESTINATION
Specify a sending source of received data and forwarding destination e-mail addresses to configure a forwarding
table.
Up to 10 forwarding tables can be configured.
For each forwarding table, set the following items:
•
•
•
Forward Condition (enabling/disabling forwarding, and the conditions to determine forwarding)
Sender number (fax number)
Forwarding destinations (e-mail addresses)
• The names of the destination number (Forward destination 1 to 10) cannot be changed.
• Only the e-mail address can be specified for a forwarding destination. FTP, Desktop, and fax number cannot be
specified.
Note
Viewing the destination list
In the menu frame, click [Inbound
Routing Settings].
Click [Destination].
1
2
3
The destination list appears.
Item
Description
Inbound Routing
Number
Displays whether Inbound Routing function is enabled.
Displays the forwarding destination number (Forward Destination 1 to 10).
Each of setup menu is displayed by clicking each number.
Forward Condition
[Delete] button
Displays the forward condition of the destination (enabling/disabling and determining
the destination setting).
To delete the forwarding condition stored in a destination number, select the "Number"
checkbox of the destination number and click the [Delete] button.
[Clear Checked] button
Clicking this clears all "Number" checkboxes.
Settings the destination
In the menu frame, click [Inbound
Routing Settings].
In "Forward Condition", select the
determining condition for forwarding.
Select [Forward (All)] or [Forward (Sender)].
1
5
6
Click [Destination].
If you wish to forward received data
from a specific sender, enter the
sender's fax number in "Sender
Number".
Enter the fax number using up to 20 digits.
To enter the fax number from the fax addresses
stored in the machine, click the [Select from
Address Book] button. The "Fax Destination"
screen appears, and you can select the sender's
number from the fax address list.
2
The destination list appears.
Click the destination number to be
set.
3
The "Forwarding Destination" screen appears.
Select [Enable] in "Forward
Condition".
4
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ADVANCED TRANSMISSION METHODS
Enter the destination e-mail address
in "Forward Destination (Max.5)".
Up to five e-mail addresses can be specified as the
destination.
To delete a set e-mail address, select the
checkbox at the left of the e-mail address
you wish to delete, and then click the
[Delete] button.
7
Note
Three types of methods are available for entering the
destination. The set e-mail addresses are displayed in
"Forwarding Destination Settings".
Click the [Submit] button.
8
• Entering an e-mail address directly
This stores the setting.
Click the [Direct Entry] button. When the "Forwarding
Destination Settings (Direct Entry)" appears, enter
an e-mail address and click the [Submit] button. The
e-mail address can include up to 64 single-byte
characters.
• Selecting an e-mail address from the global address
book
Click the [Global Address Search] button. The
"Global Address Search" screen appears.
You can select an e-mail address from the global
address book.
• Selecting an e-mail address from the address book
Click the [Select From Address Book] button. The
"Destination List" screen appears, and you can
select an e-mail address from the e-mail address list.
Forward Condition
Item
Forward
Settings
Description
Enable, Disable
Enable or disable the destination to be set in this screen.
Condition
Forward (All), Forward
(Sender)
Select the determination condition for forwarding the received
FAX data.
Sender Number
Item
Description
Fax No.
Enter the sender's fax number if you have selected "Forward (Sender)" in "Forward
Conditions" setting. Up to 20 digits can be entered.
[Select From Address
Book] button
Click this button to select the fax number from the fax addresses stored in this
machine.
Forward Destination (Max. 5)
Item
Description
Forwarding Destination
Settings
Displays the stored destinations. If no destination is stored, "Not Set" appears.
[Delete] button
Deletes the selected destination.
[Direct Entry] button
Click this button to enter an e-mail address directly.
Click this button to select an e-mail address from the global address book.
[Global Address Search]
button
[Select From Address
Book] button
Click this button to select an e-mail address from the e-mail address list stored in the
machine.
48
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FORWARDING RECEIVED FAXES TO
ANOTHER MACHINE WHEN PRINTING IS
NOT POSSIBLE
(FORWARDING FUNCTION)
When printing is not possible because of a paper, toner, or other problem, you can forward received faxes to another
fax machine if that machine has been appropriately programmed in your machine. This function can be conveniently
used in an office or other workplace where there is another fax machine connected to a different phone line. When a
fax has been received to memory, the DATA indicator above the [FAX] key (see "If received data cannot be printed"
2) Printing not possible because of
paper or toner problem
1) Fax transmission
to your machine
3) "Transfer" instruction
4) Automatic dialling and
transmission to programmed
transfer destination
3
5) Printing
• All received faxes are forwarded; a particular fax cannot be selected for forwarding. A fax received to a
Note
• Faxes that have been received to memory by the fax print hold function (page 29) are also forwarded.
• The result of forwarding is indicated in the activity report (see "VIEWING THE COMMUNICATION ACTIVITY
USING THE FORWARDING FUNCTION
Programming the fax number of the forwarding destination
The number of the forwarding destination is programmed in the system settings (see "RECEIVED DATA FW.
STATION SET" on page 110). Only one fax number can be programmed. The forwarding function cannot be used
unless a number is programmed.
Forwarding received faxes
Make sure that the machine is in fax
mode.
Press the [SPECIAL FUNCTION] key.
1
2
When the machine is in fax mode, the FAX indicator is
lit. If the light is not on, press the [FAX] key.
ON LINE
DATA
Press the [SPECIAL
FUNCTION] key to display the
special function menu.
SPECIAL
FUNCTION
LINE
DATA
COPY EXPOSURE PAPER SE
SCAUR MODE RESOLUT
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ADVANCED TRANSMISSION METHODS
Select "RX DATA TRANSFER" with
the [ ] or [ ] key.
Press the [OK] key.
3
6
The machine automatically dials
the forwarding number
programmed in the system
OK
PQ
SPECIAL FUNCTION
PRINT
DED COPY
LEX SCAN
LEX SCAN
ENTRY
settings and begins forwarding the fax or faxes.
RX DATA TRANSFER
ACC
• To cancel a forwarding operation
Note
Press the [FAX STATUS] key, and then
cancel forwarding in the same way as a
regular fax transmission. (See
be forwarded will return to print standby
status in your machine.
Press the [OK] key.
4
GHI
BACK
OK
• If forwarding is not possible because the
other machine is busy or a transmission
error occurs, recall attempts will be made
according to the recall times setting. If
forwarding is still not successful after the
set number of recall attempts are made,
the fax(es) will return to print standby
status in your machine.
PQRS
Select "TRANSFER" with the [ ] or
[ ] key.
5
• When forwarding is performed, all faxes
that have been received in memory to that
point are forwarded. The page that was
being printed when the problem occurred
and all following pages will be forwarded.
• After a fax is forwarded, the fax data is
automatically cleared from memory.
RX DATA TRANSFER
:12345678901234
12345678901234
123456789012
TRANSFER
To cancel forwarding, select "NO TRANSFER".
SENDING A FAX DIRECTLY FROM A
COMPUTER (PC-Fax)
A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in
the same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then
select the Print command in the software application. Image data for transmission will be created and sent as a fax.
Fax transmission
For more information on using the PC-Fax function, see the "Operation Guide" that is installed along with the
PC-Fax driver.
• To use the PC-Fax function, the PC-Fax driver must be installed. For more information, see "INSTALLING THE
Note
®
• This function can only be used on a Windows computer.
• This function can only be used for transmission. Faxes cannot be received to your computer.
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ADVANCED TRANSMISSION METHODS
INSTALLING THE PC-FAX DRIVER (THAT ACCOMPANIES THE MACHINE)
• The PC-Fax driver uses the printer driver port. Before installing the PC-Fax driver, be sure to install the MFP
driver (printer/scanner).
Note
• To install this software, you must have administrator's rights.
Insert the "Software CD-ROM" that
accompanies the machine into your
computer's CD-ROM drive.
Click the [Custom] button.
1
2
6
When MX-NB12 is installed
Click the "Start" button, click
"Computer", and then double-click the
CD-ROM icon ( ).
• In Windows XP, click the "start" button, click
"My Computer", and then double-click the
CD-ROM icon.
• In Windows 2000, double-click "My Computer",
and then double-click the CD-ROM icon.
Double-click the [Setup] icon ( ).
3
3
If the language selection screen appears
Note
after you double click the [Setup] icon, select
the language that you wish to use and click
the [Next] button. (Normally the correct
language is selected automatically.)
Standard
The "SOFTWARE LICENSE" window
will appear. Make sure that you
understand the contents of the license
agreement and then click the [Yes]
button.
4
5
Read the message in the "Welcome"
window and then click the [Next]
button.
Click the [Utility Software] button.
Click the [PC-Fax Driver] button.
7
8
In the port selection screen that appears when
the PC-Fax driver is being installed, select the
same port as the Printer driver that is already
installed.
When installing is finished, click the
"Close" button.
9
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TRANSMISSION USING
F-CODES
4
This chapter explains F-code transmission, which gives you a convenient means of performing advanced operations
such as relay broadcast transmission and confidential transmission. Please read those sections that are of interest
to you.
COMMUNICATION BETWEEN MACHINES
SUPPORTING F-CODES
This machine supports the "F-code" standard as established by the ITU-T*.
Operations such as relay broadcast transmission and confidential transmission previously could only be performed
with another Sharp fax machine; however, F-Code communication makes it possible to perform these operations
with fax machines of other manufacturers that support F-Code communication.
Before using the functions explained in this chapter, make sure that the other fax machine supports F-Code
communication and has the same functions as your machine. (Note that the other machine may use different names
for some functions.)
* The ITU-T is a United Nations organization that establishes communications standards. It is a department of the International
Telecommunication Union (ITU), which coordinates global telecommunications networks and services.
BOXES AND SUB-ADDRESSES/PASSCODES
REQUIRED FOR F-CODE TRANSMISSION
"Boxes" can be created in the memory of fax machines that support F-Code communication. These boxes are used
to store faxes received from other machines and documents to be transmitted when a polling request is received. Up
to 30 boxes can be created for a variety of purposes, and a name can be assigned to each box. A "sub-address"
that indicates the box's location in memory must be programmed, and if desired, a passcode can also be
programmed to control access to the box. (A sub-address must be programmed, however, a passcode can be
omitted.)
MEMORY
Sub-address (location in memory)
7732123
Select any number up to 20 digits.
0001
SBC CORP.
11245
7732123
Document
Product Planning
7732123
Product
Planning
Dept.
Box name (used to manage
boxes in your machine)
Select a name of up to 36
characters.
Group 1
Dept.
Product Planning
Dept.
3321
1115
1115
3333
Department
Manager
4444
Reports
010
Passcode (key)
Select any number up to 20
digits. (Not required)
Section
Manager
11111111
123456
1115
Public Box*
*The public box is used for normal memory polling. (See "USING POLLING MEMORY" on page 38.)
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TRANSMISSION USING F-CODES
When communication occurs involving a box, the communication will only take place if the sub-address and
passcode that the other machine sends match the sub-address and passcode programmed in your machine for that
box. Therefore, to allow communication, you must inform the other party of the sub-address and passcode of the
box. Likewise, to send a fax to a box in another machine or use polling to retrieve a document from a box, you must
know the sub-address and passcode of that box. (Note that assigning names simply makes it easier to manage
boxes; you do not need to inform the other party of a box name.) However, you must inform the other party of the
sub-address and passcode for a box.
This machine uses the term "sub-address" for the location of the memory box and the term "passcode" for the
password that allows communication; however, other fax machines of other manufacturers may use different terms.
When asking the other party for a sub-address and passcode, you may find it useful to refer to the 3-character
alphabetical terminology used by the ITU-T.
Your machine
ITU-T
F-code polling memory box
F-code confidential box
F-code relay broadcast function
Sub-address
Passcode
SEP
SUB
SID
SUB
SID
PWD
CREATING A BOX FOR F-CODE TRANSMISSION
F-code operations that use boxes include F-code polling memory (page 54), F-code confidential transmission (page
A box is created by programming a name for the box, and up to 10 boxes for each operation type can be created.
The information programmed in each box varies slightly depending on the type of operation. For
information on programming, editing, and deleting boxes, see "PROGRAMMING, EDITING, AND DELETING
4
After you have programmed a box, inform the other party of the box's sub-address and passcode.
If you attempt to create a box when 10 boxes have already been created for that operation type, a
Note
message will appear and you will not be able to create the box. Delete any unused boxes and then
page 78.)
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F-CODE POLLING MEMORY
F-code polling memory allows one fax machine to call another fax machine and initiate reception of a document that
has been scanned into the other machine's F-code polling memory box. Calling another machine and initiating
reception is called F-code polling, and scanning a document into a memory box for another machine to retrieve by
polling is called F-code polling memory. This function is approximately the same as regular polling (page 35);
however, it uses an F-code polling memory box and is always protected by means of the sub-address and
passcode.
HOW F-CODE POLLING MEMORY WORKS
Your machine
The other machine
1) F-code polling
Subaddress
(transmission request)
Sub-address and passcode
2) Check sub-address
and passcode
are transmitted to your machine
Passcode
Product Planning
3) Polling memory
box opens
4) Automatic transmission
of document data
to other machine
F-code polling (page 57) is when your machine calls another machine and retrieves a document that was scanned
into the polling memory box of that machine (the reverse of the above diagram).
Note
• To create an F-code polling memory box, see "PROGRAMMING F-CODE PUBLIC (POLLING MEMORY)
• Unlike regular polling, the other machine's fax number is not used as a passcode for F-code polling memory.
The sub-address and passcode of the polling memory box are always used for polling security.
• The receiving machine bears the expense (phone charges) of the transmission.
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TRANSMISSION USING F-CODES
USING F-CODE POLLING MEMORY
In order for another machine to retrieve a document from your machine, you must first scan the document into the
F-code polling memory box.
You can check the document in the memory polling box by printing it out.
When using F-code polling memory, do not set the reception mode to manual reception.
Note
Scanning a document into an F-code polling memory box
The procedure for scanning a document into an F-code polling memory box (page 81) is in general the same as
Perform steps 1 through 4 of
1
Select "S.A.M-POLL ORIG" with the
[ ] or [ ] key.
2
PQ
SELECT READING
MEMORY POLLING
DED COPY
LEX SCAN
S.A.M-POLL ORIG
LEX SCAN
ACC
4
Press the [OK] key.
3
GHI
BACK
OK
PQRS
Select the name of the polling memory
box with the [ ] or [ ] key.
4
SEL S.A. POLL BX
Document Plan
Document Tech
- - - - - -
[#]:LIST DETAIL
If not all letters of the programmed name appear,
press the key to display all letters. Press the
key
again to return to the previous display.
About the steps that follow
See steps 6 through 10 in "Scanning a document
procedure, substitute "F-code polling memory box".
55
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TRANSMISSION USING F-CODES
Checking and clearing document data in a box
The procedures for checking document data in an F-code polling memory box by printing the data and for clearing
the data are generally the same as in "Printing documents in the Public Box" (page 39) and "Deleting documents
Perform steps 2 through 4 of
Select "PRINT" or "DELETE" with the
[ ] or [ ] key.
1
2
6
ORIGINAL
ADD
Select "S.A.M-POLL ORIG" with the
[ ] or [ ] key.
CHANGE
DELETE
PRINT
PQ
SELECT READING
MEMORY POLLING
S.A.M-POLL ORIG
If you selected "PRINT", press the [OK] key to begin
printing.
If you selected "DELETE", go to step 7.
DED COPY
LEX SCAN
LEX SCAN
ACC
Press the [OK] key.
7
Press the [OK] key.
3
4
OK
DELETE
YES
NO
GHI
BACK
OK
PQRS
A screen appears asking you to confirm the deletion.
Select the name of the F-code memory
polling box with the [ ] or [ ] key.
Select "YES" with the [ ] or [ ] key.
8
SEL S.A. POLL BX
Document Plan
Document Tech
- - - - - -
DELETE
YES
NO
[#]:LIST DETAIL
A checkmark appears next to the box name of boxes
that have document data.
To cancel the deletion, select "NO".
If not all letters of the programmed name appear,
Press the [OK] key.
press the
key to display all letters. Press the
key
9
again to return to the previous display.
The documents are deleted
OK
Press the [OK] key.
from the F-code polling memory
5
box.
OK
Deletion is not possible while the box is
being used.
Note
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TRANSMISSION USING F-CODES
PROCEDURE FOR F-CODE POLLING
Make sure that a document has not been placed in the document feeder tray or on the document glass, and then
follow the steps below.
• You must know the sub-address (SEP) and passcode (PWD) of the other machine's F-code polling memory
box.
Note
• Serial polling (selecting multiple fax machines to be polled using a group key, Rapid keys, and Speed Dial
numbers) is not possible when using F-code polling.
In Fax mode, press the [SPECIAL
FUNCTION] key.
Enter the fax number of the other
machine with the numeric keys, or
press a Rapid key, or dial a Speed Dial
number (a group key cannot be used).
To clear a mistake when
1
6
ON LINE
When the [SPECIAL
DATA
SPECIAL
FUNCTION
FUNCTION] key is pressed, the
special function selection
screen appears.
WXYZ
entering a number with the
LINE
DATA
COPY EXPOSURE PAPER SE
SCAN UR MODE
(To select fax mode, see step 1
numeric keys, press the [C] key
to clear one digit at a time.
26
31
27
32
28
33
A
F
B
C
H
G
Select "SENDING OPTIONS" with the
[ ] or [ ] key.
A destination selected with a Rapid key or Speed Dial
number is indicated by an icon and a number. To clear
an entry, press the [C] key.
2
PQ
SPECIAL FUNCTION
FAX PRINT HOLD
TIMER MODE
Press the [OK] key.
7
DED COPY
LEX SCAN
LEX SCAN
4
SENDING OPTIONS
ACC
OK
Press the [OK] key.
3
4
Enter the sub-address (up to 20 digits)
8
with the numeric keys.
GHI
WXYZ
BACK
OK
PQRS
• Characters that can be entered are numbers, "#",
and spaces. However, the initial character cannot be
a space.
Select "SUB ADD POLLING" with the
[ ] or [ ] key.
• If you make a mistake, press the [C] key and re-enter
the correct digit(s).
• If you specified a Rapid key or Speed Dial number in
step 6 that has a sub-address programmed, the
sub-address will appear. Go to the next step without
entering a sub-address.
SENDING OPTIONS
SERIAL POLLING
SUB ADDRESS TX
SUB ADD POLLING
Press the [OK] key.
9
Press the [OK] key.
5
OK
OK
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TRANSMISSION USING F-CODES
Enter a passcode (maximum 20 digits)
10
Press the [OK] key.
11
12
with the numeric keys.
WXYZ
OK
• Characters that can be entered are numbers, "#",
and spaces. However, the initial character cannot be
a space.
• If you make a mistake, press the [C] key and re-enter
the correct digit(s).
• If the other machine has not programmed a
passcode, omit the passcode and go to the next
step.
Press the [START] key ( ).
MNO
After communicating with the
other machine, your machine
will print the received document.
WXYZ
_
@.-
AD-END
• If you specified a Rapid key or Speed Dial number in
step 6 that has a passcode programmed, the
passcode will appear. Go to the next step without
entering the passcode.
• To cancel the operation
Note
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F-CODE CONFIDENTIAL TRANSMISSION
F-Code confidential transmission provides a secure means of faxing confidential documents. The sub-address and
passcode programmed in the box restrict the recipients of the fax, and once received in the box, the fax can only be
printed by someone who knows the print passcode.
This function is convenient when sending important documents that you only want a specific person to see, or when
multiple departments share a single fax machine.
The other machine
Your machine
When data is printed
1) Document data, together
with a sub-address and passcode,
are sent to your machine.
4-1)
Enter print passcode.
(4-digit number)
Sub-address
Passcode
2) Check sub-address
and passcode
SUZUKI
4-2)
SUZUKI
Data is only
printed if correct
passcode is entered.
3) The fax is received to the F-code
confidential box (reception is permitted)
4
As the above diagram shows, receiving faxes to the machine's F-code confidential memory box is called F-code
confidential reception, and sending faxes to another machine's F-code confidential memory box is called F-code
confidential transmission.
• This machine does not support Sharp's previous confidential transmission function, which uses the
programmed sender's fax number and ID code.
Note
• See pages 78 through 82 for the procedures for creating, editing, and deleting F-code confidential memory
boxes.
• Take care not to forget the print passcode that is programmed in the F-code confidential box. If you forget the
passcode, consult your Sharp dealer.
F-CODE TRANSMISSION (F-CODE CONFIDENTIAL
TRANSMISSION)
To perform F-code confidential transmission, you must enter the sub-address (SUB) and passcode (SID) after the
fax number of the receiving machine. (Omit the passcode if the other machine does not use a passcode.
To receive a fax sent by F-code confidential transmission (this is called F-code confidential reception), you must
inform the sending party of the sub-address (SUB) and passcode (SID) of your confidential box. (Omit the passcode
if a passcode is not programmed in the box.)
An F-code confidential transmission can be used in combination with the broadcast transmission function (page
Note
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TRANSMISSION USING F-CODES
F-code confidential transmission
Press the [OK] key.
1
8
9
(page 17) and then follow the steps
below.
Enter the sub-address (maximum 20
digits) with the numeric keys.
WXYZ
Press the [SPECIAL FUNCTION] key.
2
ON LINE
DATA
When the [SPECIAL
SPECIAL
FUNCTION
FUNCTION] key is pressed, the
special function selection
screen appears.
• Characters that can be entered are numbers, "#",
and spaces. However, the initial character cannot be
a space.
• If you make a mistake, press the [C] key and re-enter
the correct digit(s).
LINE
DATA
COPY EXPOSURE PAPER SE
SCAN UR MODE RESOLUT
• If you specified a Rapid key or Speed Dial number in
step 7 that has a sub-address programmed, the
sub-address will appear. Go to the next step without
entering a sub-address.
Select "SENDING OPTIONS" with the
[ ] or [ ] key.
3
PQ
SPECIAL FUNCTION
FAX PRINT HOLD
TIMER MODE
Press the [OK] key.
10
DED COPY
LEX SCAN
LEX SCAN
SENDING OPTIONS
ACC
Enter the passcode (maximum 20
11
digits) with the numeric keys.
WXYZ
Press the [OK] key.
4
5
• Characters that can be entered are numbers, "#",
and spaces. However, the initial character cannot be
a space.
• If you make a mistake, press the [C] key and re-enter
the correct digit(s).
• If you specified a Rapid key or Speed Dial number in
step 7 that has a passcode programmed, the
passcode will appear. Go to the next step without
entering the passcode.
Select "SUB ADDRESS TX" with the
[ ] or [ ] key.
SENDING OPTIONS
SERIAL POLLING
SUB ADDRESS TX
SUB ADD POLLING
Press the [OK] key.
12
Press the [OK] key.
6
7
Press the [START] key ( ).
13
Enter the fax number of the other
machine with the numeric keys, or
press a Rapid key, or dial a Speed Dial
number (a group key cannot be used).
To clear a mistake when
MNO
WXYZ
_
@.-
AD-END
WXYZ
entering a number with the
numeric keys, press the [C] key
to clear one digit at a time.
26
31
27
32
28
33
A
F
B
C
H
• Scanning begins.
G
• If you are scanning from the document glass and
have another page to scan, change pages and press
the [START] key ( ). Repeat until all pages have
A destination selected with a Rapid key or Speed Dial
number is indicated by an icon and a number. To clear
an entry, press the [C] key.
been scanned and then press the
key.
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TRANSMISSION USING F-CODES
PRINTING A DOCUMENT RECEIVED TO AN F-CODE
CONFIDENTIAL MEMORY BOX
Faxes received in an F-code confidential memory box are printed out by entering the 4-digit print passcode (0000 to
9999) that was programmed when the box was created.
• Make sure that a Transaction Report is set to print out in the system settings so that you will be informed when
page 99.)
Note
• Faxes received to an F-code confidential memory box are automatically cleared after printing.
• When a new fax is received to an F-code confidential box while a previously received fax is still stored in the
box, the new fax is appended after the previous fax.
In fax mode, press the [SPECIAL
FUNCTION] key.
Press the [OK] key.
1
5
6
ON LINE
When the [SPECIAL
OK
DATA
SPECIAL
FUNCTION
FUNCTION] key is pressed, the
special function selection
screen appears.
LINE
DATA
COPY EXPOSURE PAPER SE
SCAN UR MODE
(To select fax mode, see step 1
Select the name of the F-code
confidential box with the [ ] or [ ]
key.
Select "PRINT" with the [ ] or [ ]
key.
2
SUB ADD CONF BOX
A CORP.
PQ
SPECIAL FUNCTION
4
COMM. SETTING
ORIGINAL STORE
B CORP.
DED COPY
LEX SCAN
LEX SCAN
C CORP.
PRINT
D CORP.
ACC
An icon ( ) appears next to each box that is holding a
received fax.
Press the [OK] key.
3
4
Press the [OK] key.
7
GHI
BACK
OK
If no faxes have been received
to the F-code confidential box,
"No confidential receiving data."
will appear briefly.
OK
PQRS
Select "CONF. RX DATA" with the [ ]
or [ ] key.
Enter the 4-digit passcode with the
numeric keys.
8
PRINT
ABC
DEF
MNO
WXYZ
• If you make a mistake, press
the [C] key and re-enter the
correct digit(s).
REPORT
GHI
JKL
OK
CONF. RX DATA
PQRS
T
• When the 4-digit passcode is
correctly entered, printing
begins.
_
@.-
ACC. #
END
If received faxes remain in an F-code confidential memory box, the box cannot be deleted.
Note
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F-CODE RELAY BROADCAST
TRANSMISSION
The F-Code relay broadcast function allows the machine to act as a relay machine for a broadcast transmission. The
end receiving machines are stored in the machine's F-Code relay memory box, and when the machine receives a
relay request from another F-Code machine, it will relay the fax to all of the stored end receiving machines.
The relay machine and the originating machine that requests the relay transmission must both support F-codes; however,
the end receiving machines programmed in the F-code relay broadcast memory box do not need to support F-codes.
Relay request machine (sends document)
Relay machine (your machine)
2) Check sub-address
1) Document is sent from
Sub-address
Passcode
and passcode
machine requesting
relay transmission
3) Document data is
read into relay broadcast
memory box
S.F.
(reception is permitted).
4) Document is automatically transmitted
to end receiving machines programmed
in the relay broadcast memory box.
Receiving machine A
Receiving machine B
Receiving machine C
The machine that originally sends the document is called the relay request machine, and the machine that has a
memory box containing the end receiving machines and which relays the received document to those machines is
called the relay machine.
The relay machine also prints the document sent by the relay request machine.
For example, corporate headquarters in Seattle wants to send the same document to branch offices in San Francisco,
Oakland, Berkeley, and San Jose. If the San Francisco office creates a relay broadcast memory box and programs the
Oakland, Berkeley, and San Jose offices as end receiving destinations, the overall phone charges will be lower than if
the Seattle office uses the regular broadcast transmission function (page 31). If used together with a timer setting
Transmission by the relay machine is called "F-code relay broadcast transmission", and transmission from the relay
request machine to the relay machine is called "relay request transmission".
• This machine does not support Sharp's previous relay broadcast function, which uses the programmed
sender's number and relay ID code.
Note
• Up to 10 F-code relay groups (boxes) can be programmed. A name (up to 36 characters long) and the end
receiving machines are programmed in each box. A combined total of 120 end receiving machines can be
programmed in all F-code relay groups (boxes). (If 120 end receiving machines are programmed in one F-code
relay group, no end receiving machines can be programmed in other F-code relay groups.)
•
End receiving machines can be stored using the numeric keys, Rapid keys, Speed Dial numbers, and group
keys. Auto-dial destinations that already have a sub-address and passcode programmed cannot be used.
• Only one relay group can be specified when making a relay request. Multiple relay groups cannot be
simultaneously selected.
• To create an F-code relay group (box) and store, edit, and delete end receiving machines, see pages 78, 80
• The relay request machine only bears the expense of sending the document to the relay machine. The relay
machine bears the expense of sending the document to each of the end receiving machines.
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TRANSMISSION USING F-CODES
USING THE F-CODE RELAY BROADCAST FUNCTION
(your machine is the relay machine)
When a document is received from a relay request machine, the F-code relay broadcast function transmits the
document to the end receiving machines using a memory box only if the sub-address and passcode sent by the
relay request machine are correct.
A document received from a relay request machine is initially stored in the box of your machine. Your machine (the
relay machine) also prints the document, thus the document is first stored as a print job and then as transmission
jobs to each of the programmed end receiving machines. The document data is automatically cleared after
transmission to all end receiving machines is completed.
Transmission to the end receiving machines cannot be stopped or cancelled.
USING THE F-CODE RELAY REQUEST FUNCTION
(your machine requests a relay broadcast)
Ask the operator of the other F-code machine (the relay machine) to create an F-code relay group (box) that
contains the end receiving machines to which you wish to send a fax, and ask for the sub-address (SUB) and
passcode (SID) of that box.
When you dial the relay machine to send the fax, enter the sub-address and passcode after the fax number. The fax
will be stored in the relay machine's memory box, and the relay machine will call each of the programmed end
receiving machines and relay the fax to those machines. (If a passcode (SID) is not programmed in the box , enter
only the sub-address when dialling.)
To dial the relay machine, use the same procedure as in "F-CODE TRANSMISSION (F-CODE CONFIDENTIAL
4
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CONVENIENT METHODS OF
USE
5
This chapter explains convenient functions that can be used when sending a fax, connecting an extension phone,
and other features that expand the scope of use of the fax machine. Please read those sections that are of interest
to you.
CONNECTING AN EXTENSION PHONE
You can connect a telephone to the machine and use it as an extension phone to make and receive calls like any
normal phone. Fax reception can also be activated from an extension phone connected to the machine. (Remote
operation)
If you connect a combination telephone/answering machine to the machine, you will not be able to use the
answering machine function.
Note
USING AN EXTENSION PHONE
Using an extension phone for voice calls
An extension phone connected to the machine can be used to place and receive voice calls just like a normal phone.
• If the fax reception mode is set to auto reception, you must lift the phone to answer a call before the machine
Note
automatically begins reception. The machine is initially set to answer calls on two rings. The number of rings
can be changed to any number from 0 to 9 in the system settings. (See "#OF RINGS AT. RX" on page 108.)
• If you cannot hear a dial tone when you pick up the extension phone, the machine is sending or receiving a fax.
Replace the phone.
Activating fax transmission
Place the original on document glass or in the SPF/RSPF, adjust the original size, resolution, and exposure settings
as needed, and then follow the steps below.
Lift the extension phone and call the
receiving party.
Select "TX" with the [ ] or [ ] key
and then press the [OK] key.
1
2
3
4
Press the [START] key ( ).
Replace the phone.
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CONVENIENT METHODS OF USE
SETTING THE RECEPTION MODE
The machine normally receives faxes automatically after ringing; however, when an extension phone is connected,
you can set the reception mode to MANUAL. This will allow you to talk to the other party first and then receive a fax.
This is convenient when you only have one telephone line and receive more voice calls than faxes. You must
answer all calls on the extension phone, and activate fax reception after you verify that a call is a fax transmission.
Press the [COMM. SETTING] key in
the initial state of Fax mode.
SPEED
Select "AUTO" or "MANUAL" with the
[ ] or [ ] key.
1
4
RCV. SETTING
AUTO
SYMBOL
FAX
COMM. SETTING
MANUAL
SPE/–
Select "RX" with the [ ] or [ ] key.
2
Press the [OK] key.
5
PQ
COMM. SETTING
OK
TX
RX
DED COPY
LEX SCAN
LEX SCAN
ACC
Press the [OK] key.
3
GHI
BACK
OK
5
PQRS
Activating fax reception from an extension phone (remote reception)
After receiving a call on the extension phone, you can activate fax reception from the extension phone. This is called
"remote reception". After speaking, or when you hear a fax tone through the extension phone, perform the following
procedure with the extension phone still lifted. (If you made the call, remote reception will not be possible.)
The following procedure is not possible if you are on a pulse dial line and your extension phone cannot produce
tone signals. To find out whether your extension phone can produce tone signals, refer to the manual for your
extension phone.
Note
If you are on a pulse dial line, set your
phone to issue tone signals.
Refer to your phone's manual to set the phone to
issue tone signals.
If your phone is already set to issue tone signals,
proceed to the next step.
Press the
key twice on the extension phone.
Fax reception is activated.
key once and the
1
2
3
Replace the extension phone.
The one-digit number that is used to activate fax reception from an extension phone (initially set to "5") is called
the "remote reception number". You can change this number to any number from 0 to 9 in the system settings.
Note
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PROGRAMMING
6
This chapter explains the procedures for programming auto dial keys (Rapid keys, Speed Dial numbers, and group
keys), programs, and F-code operations, and how to print out lists of programmed information.
PROGRAMMING
Auto dial numbers (Rapid keys, Speed Dial numbers, and group keys), programs, and F-code operations are stored
and edited at the operation panel of the machine. This chapter explains how to use the operation panel for these
procedures.
STORING, EDITING, AND DELETING
AUTO DIAL NUMBERS AND PROGRAMS
This section explains the procedures for storing, editing, and deleting auto-dial numbers (Rapid keys, Speed Dial
numbers, and group keys) and programs, which simplify the transmission procedure. To use Rapid keys, Speed Dial
numbers, and group keys, see "TRANSMISSION BY AUTO-DIALLING (RAPID DIALLING AND GROUP
A combined total of 50 Rapid keys and group keys can be stored, 300 Speed Dial numbers, and 9 programs can be
stored. If you attempt to store more than this, a warning message will appear. In this case, delete any auto-dial
numbers or programs that are no longer needed (see page 73 to delete Rapid keys and Speed Dial numbers, page
75 to delete group keys, and page 77 to delete programs), and then store the new auto-dial number or program.
To cancel a storing, editing, or deleting operation, press the [CA] key. You will return to the base screen.
Note
STORING, EDITING, AND DELETING AUTO-DIAL
NUMBERS (RAPID KEYS, SPEED DIAL NUMBERS, AND
GROUP KEYS)
Auto dial numbers are stored in the auto dial storing screen. Follow the steps below to display the auto dial storing
screen, and then store an auto dial number.
In Fax mode, press the [SPECIAL
FUNCTION] key.
Select "ENTRY" with the [ ] or [ ]
key.
1
2
Begin the following procedure from the base screen of
Fax mode.
PQ
SPECIAL FUNCTION
ORIGINAL STORE
PRINT
ON LINE
DATA
When the [SPECIAL
SPECIAL
FUNCTION
DED COPY
LEX SCAN
LEX SCAN
FUNCTION] key is pressed, the
function selection menu
appears.
ENTRY
ACC
LINE
DATA
COPY EXPOSURE PAPER SE
SCAN UR MODE
(To select fax mode, see step 1
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PROGRAMMING
[Storing Rapid keys and Speed Dial numbers]
Press the [OK] key.
3
4
To store a Rapid key or Speed Dial number, follow
the steps below.
GHI
BACK
OK
Press a Rapid key ([01] to [50]) or
press the [SPEED] key.
7
PQRS
• If you are storing a Rapid key, press the Rapid key
that you wish to use ([01] to [50]).
26
31
36
41
46
27
32
37
42
47
28
33
38
43
29
34
39
44
30
35
40
45
50
If you press a Rapid key that
has already been programmed,
a warning message will appear.
Select "DIAL" with the [ ] or [ ] key.
A
F
B
G
L
C
H
D
I
E
J
K
P
U
N
O
T
ENTRY
Q
V
S
DIAL
W
XYZ
SP
PROGRAM
• If you are storing a Speed Dial number, press the
[SPEED] key and then enter the desired Speed Dial
number (000 to 299) with the numeric keys.
SUB ADD SETTING
PRINT
SCAN
FAX
REDIAL/PAUSE
SPEED
Press the [OK] key.
5
6
SYOL
COMMTTING
OK
SPACE/–
Enter the fax number of the
destination with the numeric keys.
Example of a Rapid key
8
Select "RAPID/SPEED", "GROUP", or
"CHANGE/DELETE" with the [ ] or
[ ] key.
ABC
DEF
MNO
WXYZ
ENTER DIAL #
GHI
JKL
OK
07
:
PQRS
T
• To store an Rapid key or
Speed Dial number,
select "RAPID/SPEED"
and press the [OK] key.
Next, follow the steps in
"Storing a Rapid keys
and Speed Dial
DIAL
_
@.-
RAPID/SPEED
ACC. #
ND
GROUP
CHANGE/DELETE
Up to 50 digits can be entered for the fax number. If you need
to insert a pause between any of the digits, press the
[REDIAL/PAUSE] key. The pause appears as a hyphen (-). To
6
numbers" at right.
• To store a group key,
select "GROUP" and
press the [OK] key. Next,
follow the steps in
"Storing a group key" on
DIAL
Press the [OK] key.
9
RAPID/SPEED
GROUP
OK
CHANGE/DELETE
Enter the name of the destination (see
10
• To edit or delete a Rapid
key, Speed Dial number,
or group key, select
"CHANGE/DELETE"
and press the [OK] key.
Next, follow the steps in
"Editing and deleting
auto-dial numbers" on
DIAL
26
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36
41
46
27
32
37
42
47
28
33
38
43
29
34
39
44
30
35
40
45
50
RAPID/SPEED
GROUP
ENTER NAME
ABCDE
A
F
B
G
L
C
D
E
H
I
J
CHANGE/DELETE
K
P
U
N
O
T
Q
V
S
ABC
W
XYZ
SP
Up to 36 characters can be entered for the name. If you press
the [OK] key without entering a name, go directly to step 13. In
this case, a destination name will be assigned automatically.
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PROGRAMMING
Press the [OK] key.
To finish the storing procedure, press
the [START] key ( ). If you wish to
program an option such as an F-code,
chain dialling, transmission speed, or
international transmission mode,
press the [OK] key.
11
13
OK
• If you pressed the [START] key ( ), you will
return to step 7. If you wish to store another
Rapid key or Speed Dial number, repeat steps
7 to 13. If you have finished storing auto-dial
numbers, press the [BACK] key.
• If you pressed the [OK] key, go to the
appropriate page for the option that you wish to
program.
Enter search characters (see
86).
12
26
27
32
37
42
47
28
33
38
43
29
34
39
44
30
35
40
45
50
KEY WORDS
ABCDE
A
B
G
L
C
D
E
31
F
H
I
J
36
K
N
O
T
41
P
Q
V
S
ABC
46
U
W
XYZ
SP
To program F-code settings, see "F-code
settings" which follows.
To select "CHAIN DIAL", go to "Chain Dialling"
on page 69.
To set the "TRANSMISSION SPEED", go to
To set the "INTERNATIONAL TRANSMISSION
MODE", go to "International transmission mode
[START]:ENTER
Up to 10 search characters can be entered.
Only "Uppercase" characters should be used in "KEY
WORD" to arrange the addresses in alphabetical
order.
The search characters function as a keyword if you
need to search for the destination when sending a fax.
About the setting options
Note
When storing and editing Rapid keys and Speed Dial numbers, you can also select the setting options below.
Chain dialling cannot be combined with any of the other setting options.
When you select a setting option, a checkmark appears in the setting option screen.
• F-code. . . . . . . . . . . . . . . . . . . . . . .A sub-address and passcode can be stored for F-code communication.
(See below.)
• Chain Dialling . . . . . . . . . . . . . . . . .You can enable or disable Chain Dialling for a Rapid key or Speed Dial
number. (Page 69)
• Transmission speed . . . . . . . . . . . .You can set the transmission speed to 33,600 bps (maximum speed),
14,400 bps (high speed), 9600 bps (middle speed), or 4800 bps (low
• International transmission mode. . .The international transmission mode can be set to "OFF" or one of modes
[F-code settings]
To program F-code settings, complete steps 1 through
Select "SUB ADDRESS" with the [ ]
or [ ] key.
1
Press the [OK] key.
2
PQ
OTHERS
SUB ADDRESS
GHI
BACK
OK
DED COPY
CHAIN DIAL
LEX SCAN
LEX SCAN
PQRS
[ ]:CANCEL
ACC
[START]:ENTER
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PROGRAMMING
[Chain Dialling]
Enter a sub-address (maximum 20
digits) with the numeric keys.
3
To set an auto-dial number as a Chain Dial number,
then follow the steps below.
ABC
DEF
MNO
WXYZ
SUB ADDRESS
GHI
JKL
OK
When a number is set as a Chain Dial
PQRS
Note
number, the destination fax number entered
long.
:123
_
@.-
ACC. #
END
Characters that can be entered are numbers, " ", "#",
and spaces. If you make a mistake, press [C] key and
then re-enter the correct number.
Select "CHAIN DIAL" with the [ ] or
[ ] key.
1
When this step is referred to in the following
procedures, " ", "#", and spaces cannot be entered.
• PROGRAMMING AN F-CODE CONFIDENTIAL
OTHERS
SUB ADDRESS
CHAIN DIAL
TX SPEED
•
Editing an F-code confidential box (step 17 on page 82)
• PROGRAMMING AN F-CODE RELAY GROUP
(step 11 on page 80)
[START]:ENTER
• If checkmark appears to the left of "CHAIN DIAL", it
is already selected.
• To exit, press the [START] key ( ).
• PROGRAMMING F-CODE PUBLIC (POLLING
MEMORY) BOXES (step 11 on page 81)
Press the [OK] key.
2
Press the [OK] key.
4
OK
Enter a passcode (maximum 20 digits)
5
with the numeric keys.
WXYZ
PASS CODE
Select "ON" or "OFF" with the [ ] or
[ ] key.
3
:
CHAIN DIAL
ON
• Characters that can be entered are numbers, " ",
"#", and spaces. If you make a mistake, press [C]
key and then re-enter the correct number.
• If desired, you can omit the passcode.
6
OFF
If chain dialling was already selected in step 7 and you
wish to cancel the selection, select "OFF".
When this step is referred to in the following
procedures, spaces cannot be entered.
• PROGRAMMING AN F-CODE CONFIDENTIAL
Press the [OK] key.
4
•
Editing an F-code confidential box (step 18 on page 82)
• PROGRAMMING AN F-CODE RELAY GROUP
(step 12 on page 80)
OK
• PROGRAMMING F-CODE PUBLIC (POLLING
MEMORY) BOXES (step 12 on page 81)
After you select "ON" and press the [OK] key, you will return
to the option setting screen and a checkmark will appear to
the left of "CHAIN DIAL".
Press the [OK] key.
6
If you pressed the
key, the checkmark will be removed
When you press the [OK] key, you return to the
option setting screen and a checkmark appears
to the left of "F-CODE".
and chain dialling cancelled.
5
To cancel the F-code setting, press the
remove the checkmark.
key to
7
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PROGRAMMING
[Transmission speed setting]
[International transmission mode setting]
To set the transmission speed, complete steps 1
below.
To set the international transmission mode, complete
the steps below.
Set the transmission speed only when you
•
When sending a fax to a foreign country,
telephone line conditions can sometimes
distort the fax or interrupt the transmission.
Selecting the right international transmission
mode can help alleviate these problems.
Note
Note
know what speed is most suitable, such as
when you are sending a fax to a foreign
country and telephone line conditions are
bad. If you do not know the line conditions,
do not change this setting.
• If errors frequently occur when sending a
fax to a foreign country, try each of modes
1 to 3 and select the mode that enables
the best transmission.
Select "TX SPEED" with the [ ] or [ ]
key.
1
Select "INTERNATIONAL TX" with the
[ ] or [ ] key.
1
OTHERS
OTHERS
SUB ADDRESS
CHAIN DIAL
TX SPEED
CHAIN DIAL
TX SPEED
INTERNATIONAL TX
[START]:ENTER
[START]:ENTER
Press the [OK] key.
2
3
Press the [OK] key.
2
3
OK
OK
Select the desired transmission speed
with the [ ] or [ ] key.
Select the desired mode with the [ ]
or [ ] key.
TX SPEED
33600bps
14400bps
9600bps
4800bps
INTERNATIONAL TX
OFF
MODE 1
MODE 2
MODE 3
Press the [OK] key.
4
Press the [OK] key.
4
OK
OK
If you select a speed other than 33,600 bps
(maximum speed), a checkmark will appear
next to "TX SPEED" when you return to the
option setting screen. This setting is not
effective for polling transmission.
Note
If you select a setting other than "OFF", a
checkmark will appear next to
"INTERNATIONAL TX" when you return to
the option setting screen.
Note
To remove the checkmark and return the
international transmission mode to "OFF",
To remove the checkmark and return the
transmission speed setting to "33,600 bps
press the
key.
(maximum speed)", press the
key.
5
5
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PROGRAMMING
[Storing a group key]
Store the destinations using Rapid
keys, Speed Dial numbers, and the
numeric keys.
5
To store a group key, follow steps 1 through 6 on
• To store a Rapid key, press the Rapid key that you
wish to use ([01] to [50]).
Press a Rapid key ([01] to [50]).
1
26
31
36
41
46
27
32
37
42
47
28
33
38
43
29
34
39
44
30
35
40
45
50
ENTER RX STATION
: 50,
A
F
B
G
L
C
H
D
I
E
J
Press the Rapid key ([01] to [50]) that you wish to
program as a group key.
26
31
36
41
46
27
32
37
42
47
28
33
38
43
29
34
39
44
30
35
40
45
50
If you press a Rapid key that
has already been programmed,
a warning message will appear.
K
P
U
N
O
T
A
B
G
L
C
D
E
Q
V
S
F
H
I
J
W
XYZ
SP
K
P
U
N
O
T
Q
V
S
If you press an incorrect key, press the [C] key and
then press the correct key.
W
XYZ
SP
Group key dialling is an automatic dialling
function where by multiple destinations (Rapid
keys, Speed Dial numbers, and full fax numbers
entered with the numeric keys) are programmed
into a Rapid key. If you frequently send faxes to
the same group of destinations using broadcast
transmission, which is used to send the same
document to multiple destinations in a single
those destinations into a group key.
Note
• To store a Speed Dial number, press the [SPEED]
key and then enter the desired Speed Dial number
(000 to 299) with the numeric keys.
PRINT
REDIAL/PAUSE
If you press an incorrect key,
press the [C] key and then
press the correct key.
SCAN
FAX
SPEED
SYOL
COMMTTING
SPACE/–
2
• You can also enter a destination fax number with the
numeric keys. However, in this case, F-code, chain
dialling, transmission speed, and international
transmission mode options cannot be selected. If
you need to select an option for the destination,
store the destination in a Rapid key or Speed Dial
number and then store the destination in the group
key. Up to 50 digits can be entered for the fax
number. If you need to insert a pause between any
of the digits, press the [REDIAL/PAUSE] key to enter
a pause. The pause appears as a hyphen (-). To set
100). When you have finished entering the fax
number, press the [OK] key.
26
27
32
37
42
47
28
33
38
43
29
34
39
44
30
35
40
45
50
ENTER GROUP NAME
ABCDE
A
B
G
L
C
D
E
31
36
41
46
F
K
P
U
H
I
J
N
O
T
Q
V
S
ABC
W
XYZ
SP
Up to 36 characters can be entered for the name. A
group name must be entered.
6
Press the [OK] key.
3
GHI
Repeat step 5 for all of the
destinations that you wish to store in
the group key.
6
BACK
OK
PQRS
Up to 150 destinations can be stored in a group
key. (However, note that when multiple group
keys are programmed, the total number of
destinations that can be stored in all group keys
is 200.)
Enter search characters (see "ENTERING
4
26
27
32
37
42
47
28
33
38
43
29
34
39
44
30
35
40
45
50
KEY WORDS
ABCDE
A
B
G
L
C
D
E
31
36
41
46
Press the [START] key ( ).
F
K
P
U
H
I
J
7
N
O
T
MNO
Q
V
S
The group key is stored.
ABC
WXYZ
W
XYZ
SP
_
@.-
Up to 10 search characters can be entered.
AD-END
The search characters function as a keyword if you
need to search for the destination when sending a fax
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PROGRAMMING
• To edit a Speed Dial number, press the [SPEED] key
and then enter the Speed Dial number (000 to 299)
that you wish to edit with the numeric keys.
[Editing and deleting auto-dial numbers]
To edit or delete an auto-dial number, follow steps 1 through
PRINT
SCAN
FAX
REDIAL/PAUSE
A Rapid key or Speed Dial number cannot be
Note
edited or cleared in the following cases:
• The Rapid key or Speed Dial number is
being used in a transmission in progress
or in a stored transmission.
SPEED
SYOL
COMMTTING
SPACE/–
• The Rapid key or Speed Dial number is
stored in a group key, program, or F-code
relay group.
Edit the destination fax number with
the numeric keys.
6
ABC
DEF
MNO
WXYZ
●Editing a Rapid key or Speed Dial number
ENTER DIAL #
07
GHI
JKL
OK
PQRS
T
Select "RAPID/SPEED" with the [ ] or
[ ] key.
1
:0612345678
_
@.-
ACC. #
ND
PQ
CHANGE/DELETE
RAPID/SPEED
Move the cursor to the digit(s) that you wish to edit with the [ ] or
] key, and then enter the correct digit(s) with the numeric keys.
To delete a digit, move the cursor to the digit that you wish to
delete with the [ ] or [ ] key and then press the [C] key.
DED COPY
LEX SCAN
LEX SCAN
GROUP
[
ACC
Press the [OK] key.
7
Press the [OK] key.
2
OK
GHI
BACK
OK
PQRS
Edit the name of the destination (see
8
26
31
36
41
46
27
32
37
42
47
28
33
38
43
29
34
39
44
30
35
40
45
50
Select "CHANGE" with the [ ] or [ ]
key.
3
ENTER NAME
ABCDE
A
B
G
L
C
D
E
F
H
I
J
K
P
U
N
O
T
RAPID/SPEED
CHANGE
Q
V
S
ABC
W
XYZ
SP
DELETE
Press the [OK] key.
9
Press the [OK] key.
OK
4
5
OK
Edit the search characters (see
10
26
27
32
37
42
47
28
33
38
43
29
34
39
44
30
35
40
45
50
Press a Rapid key ([01] to [50]) or the
[SPEED] key.
• To edit a Rapid key, press the Rapid key that you
KEY WORDS
ABCDE
A
B
G
L
C
D
E
31
F
H
I
J
36
K
N
O
T
41
wish to edit ([01] to [50]).
P
Q
V
S
ABC
26
31
36
41
46
27
32
37
42
47
28
33
38
43
29
34
39
44
30
35
40
45
50
46
A
F
B
G
L
C
H
D
I
E
J
U
W
XYZ
SP
[START]:ENTER
Characters added in step 8 will appear at the end of
the previously stored search characters. (Maximum of
10 characters altogether.)
K
P
U
N
O
T
Q
V
S
W
XYZ
SP
72
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PROGRAMMING
To finish the storing procedure, press
the [START] key ( ). If you wish to
program an option such as F-code,
chain dialling, transmission speed, or
international transmission mode,
press the [OK] key.
• If you pressed the [START] key ( ), go to step
5. If you wish to program another Rapid key or
Speed Dial number, repeat steps 5 to 11. To
exit, press the [BACK] key. Editing to that point
will be completed.
Select "DELETE" with the [ ] or [ ]
key.
11
3
4
SBC CO.
DELETE
NO DELETE
[#]:DETAIL
If you select "NO DELETE", you can press
Note
the
key to check the destination name. If
you are deleting the destination, check the
destination name and then delete the
destination.
• If you pressed the [OK] key, go to the
appropriate page for the option that you wish to
edit. To program F-code settings, follow the
To select "CHAIN DIAL", go to "Chain Dialling"
SPEED", go to "Transmission speed setting" on
TRANSMISSION MODE", go to "International
Press the [OK] key.
You will return to the screen of
step 2. If you wish to delete
another Rapid key or Speed
Dial number, repeat steps 2 to
4. To exit, press the [BACK]
key.
GHI
BACK
OK
PQRS
●Deleting a Rapid key or Speed Dial number
with the [ ] or [ ] key.
1
[Editing and deleting group keys]
To edit or delete a group key, follow steps 1 through 6
PQ
RAPID/SPEED
CHANGE
A group key cannot be edited or deleted in
DED COPY
LEX SCAN
DELETE
Note
the following cases.
LEX SCAN
• The group key is stored in a program or
F-code relay group.
ACC
●Editing a group key
6
Press a Rapid key ([01] to [50]) or the
[SPEED] key.
• To delete a Rapid key, press the Rapid key that you
wish to delete ([01] to [50]).
2
Select "GROUP" with the [ ] or [ ]
1
key.
26
31
36
41
46
27
32
37
42
47
28
33
38
43
8
29
34
39
44
30
35
40
45
50
PQ
CHANGE/DELETE
A
F
B
G
L
C
H
D
I
E
J
RAPID/SPEED
DED COPY
LEX SCAN
LEX SCAN
GROUP
K
P
U
N
O
T
Q
V
S
ACC
W
XYZ
SP
• To delete a Speed Dial number, press the [SPEED]
key and then enter the Speed Dial number (000 to
299) that you wish to delete with the numeric keys.
Press the [OK] key.
2
PRINT
SCAN
FAX
REDIAL/PAUSE
GHI
BACK
OK
SPEED
SYOL
PQRS
COMMTTING
73
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PROGRAMMING
Select "CHANGE" with the [ ] or [ ]
key.
Edit the stored information.
3
4
9
• To add a Rapid key or Speed Dial number, enter the
Rapid key ([01] to [50]) or Speed Dial number that
you wish to add.
GROUP
CHANGE
DELETE
26
31
36
41
46
27
32
37
42
47
28
33
38
43
29
34
39
44
30
35
40
45
50
A key or number that is already
in the group cannot be added.
A
B
G
L
C
D
E
F
H
I
J
K
P
U
N
O
T
Q
V
S
W
XYZ
SP
Press the [OK] key.
• To delete a Rapid key or Speed Dial number, select
it with the [ ] or [ ] key and press the [C] key.
OK
ENTER RX STATION
: 50,012345678
[START]:SET
Press the group key (one of Rapid
keys [01] to [50]) that you wish to edit.
5
26
27
32
37
42
47
28
33
38
43
8
29
34
39
44
30
35
40
45
50
A
B
G
L
C
D
E
31
36
41
46
F
K
P
U
H
I
J
• To delete a number entered with the numeric keys,
select a digit of the number with the [ ] or [ ] key
and press the [C] key. The entire number including
the selected digit will be deleted. To add a number,
select the place where you wish to add the number
with the [ ] or [ ] key, and then enter the number.
When you have finished adding or deleting the
number, press the [OK] key.
N
O
T
Q
V
S
W
XYZ
SP
6
26
27
32
37
42
47
28
33
38
43
29
34
39
44
30
35
40
45
50
ENTER GROUP NAME
ABCDE
A
B
G
L
C
D
E
ENTER RX STATION
: 50,98701234,
[OK]:ENTER
31
36
41
46
F
K
P
U
H
I
J
N
O
T
Q
V
S
ABC
W
XYZ
SP
Press the [OK] key.
7
When you have finished editing the
10
destinations, press the [START] key ( ).
MNO
OK
WXYZ
_
@.-
AD-END
Edit the search characters (see
86).
8
This completes the editing procedure.
26
27
32
37
42
47
28
33
38
43
29
34
39
44
30
35
40
45
50
KEY WORDS
ABCDE
A
B
G
L
C
D
E
31
36
41
46
F
K
P
U
H
I
J
N
O
T
Q
V
S
ABC
W
XYZ
SP
74
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PROGRAMMING
●Deleting a group key
with the [ ] or [ ] key.
1
PQ
GROUP
CHANGE
DED COPY
LEX SCAN
DELETE
LEX SCAN
ACC
Press the [OK] key.
2
GHI
BACK
OK
PQRS
Press the group key (one of Rapid
keys [01] to [50]) that you wish to edit.
3
26
27
32
37
42
47
28
33
38
43
8
29
34
39
44
30
35
40
45
50
A
B
G
L
C
D
E
31
36
41
46
F
K
P
U
H
I
J
N
O
T
Q
V
S
W
XYZ
SP
Select "DELETE" with the [ ] or [ ]
key.
4
SBC CO.
DELETE
6
NO DELETE
[#]:DETAIL
If you select "NO DELETE", you can press
Note
the
key to check the destination name. If
you are deleting the destination, check the
destination name and then delete the
destination.
Press the [OK] key.
5
OK
Return to step 3. If you wish to delete another group
key, repeat steps 3 through 5. To exit, press the
[BACK] key.
75
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PROGRAMMING
STORING, EDITING AND DELETING PROGRAMS
You can store a transmission method*, cover sheet/message, transmission settings, dual pages, and/or
resolution/exposure settings in a program. This will allow you to use the settings for a transmission by means of a
* Transmission methods: normal transmission, broadcast transmission, polling, serial polling, F-code transmission,
F-code polling
An original size setting, screen setting, and timer transmission setting cannot be stored in a program.
Note
To store a program, follow steps 1 through 6 on pages 66
• To edit a program, select "CHANGE" and press the
[OK] key. Next, follow the steps in "EDITING
• To delete a program, select "DELETE" and press the
[OK] key. Next, follow the steps in "DELETING
Select "ENTRY" with the [ ] or [ ] key.
1
PQ
SPECIAL FUNCTION
ORIGINAL STORE
[STORING A PROGRAM]
DED COPY
PRINT
LEX SCAN
LEX SCAN
ENTRY
Select the program that you wish to
store with the [ ] or [ ] key.
6
ACC
PROGRAM
Press the [OK] key.
XXXXXX
2
— — — — — —
— — — — — —
GHI
BACK
OK
PQRS
If you select a program that has already been stored, a
message appears. Select a program that has not been
it.
Select "PROGRAM" with the [ ] or
[ ] key.
3
Press the [OK] key.
7
ENTRY
DIAL
Enter a program name (see
"ENTERING CHARACTERS" on page
8
PROGRAM
SUB ADD SETTING
26
31
36
41
46
27
32
37
42
47
28
33
38
43
29
34
39
44
30
35
40
45
50
PROGRAM NAME
ABCDE
A
F
B
G
L
C
D
E
H
I
J
Press the [OK] key.
K
P
U
N
O
T
4
5
Q
V
S
ABC
W
XYZ
SP
Select "ENTER", "CHANGE", or
"DELETE" with the [ ] or [ ] key.
Up to 36 characters can be stored for the name of the
program. A program name must be entered.
PROGRAM
ENTER
Press the [OK] key.
CHANGE
DELETE
9
• To store a program, select "ENTER" and press the
[OK] key. Continue from step 6 of "STORING A
PROGRAM".
76
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PROGRAMMING
Select the program that you wish to
store with the [ ] or [ ] key.
Edit the program name (see
"ENTERING CHARACTERS" on page
• See step 8 of "STORING A PROGRAM".
• If you do not wish to edit the program name, go
to the next step.
10
8
PROGRAM
TX TYPE
SENDING MENU
[ ]:CANCEL
[START]:ENTER
Press the [OK] key.
9
• A transmission method, cover sheet/message,
resolution/exposure settings, dual pages, sender's
name, and transmission settings can be stored. A
transmission method must be stored. The storing
procedure cannot be completed unless a
Select the stored setting that you wish
to edit with the [ ] or [ ] key.
• See steps 10 and 11 of "STORING A
10
transmission method is stored.
PROGRAM".
• For the procedures for selecting each of the settings,
refer to the explanations of the settings.
• To cancel a setting selection, select the setting that
• If you do not wish to edit the stored settings,
press the [START] key ( ) and then press the
[BACK] key to exit.
you wish to cancel and then press the
key.
• Some settings cannot be used in combination with
others. If you select a prohibited combination of
settings, a message will appear in the display.
[DELETING PROGRAMS]
Before deleting a program, print the "PROGRAM LIST"
previously stored program, follow these steps:
To continue selecting another setting,
11
press the [OK] key.
Select the program that you wish to
delete with the [ ] or [ ] key.
When you have finished selecting settings, press the
[START] key ( ). You will return to step 8. If you wish
to store another program, repeat steps 8 to 11. To exit,
press the [BACK] key in step 8.
6
PQ
PROGRAM
XXXXXX
You can check the contents of a program
(transmission type, destination) by printing
the "PROGRAM LIST" (page 85).
DED COPY
LEX SCAN
— — — — — —
Note
LEX SCAN
— — — — — —
ACC
[#]:LIST
DETAIL
[EDITING PROGRAMS]
If not all letters of the program name appear, press the
key to display all letters. Press the
again to return to the original screen.
If you need to edit a previously stored program, follow
these steps.
6
key once
Select the program that you wish to
edit with the [ ] or [ ] key.
6
Press the [OK] key.
7
PQ
PROGRAM
XXXXXX
GHI
BACK
OK
DED COPY
LEX SCAN
LEX SCAN
— — — — — —
PQRS
— — — — — —
ACC
[#]:LIST
DETAIL
If not all letters of the program name appear, press the
key to display all letters. Press the
again to return to the original screen.
key once
Select "DELETE" with the [ ] or [ ]
key.
8
9
Press the [OK] key.
7
Press the [OK] key.
Return to step 6. To delete another program,
repeat steps 6 through 8. To exit, press the
[BACK] key.
GHI
BACK
OK
PQRS
77
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PROGRAMMING, EDITING, AND
DELETING F-CODE MEMORY BOXES
The procedure for programming a box for F-code transmission is explained here. There are three types of F-code
boxes: F-code public boxes (page 81), F-code confidential boxes (page 79), and F-code relay group boxes (page
80). F-code boxes are programmed, edited, and deleted as explained below.
PROGRAMMING AN F-CODE MEMORY BOX
A box name, sub-address, passcode, and the appropriate functions are programmed in an F-code box.
• When programming a new F-code box, a sub-address that is already programmed in another box cannot be
Note
used. However, the passcode can be the same as a passcode used in another box.
• A passcode can be omitted.
• Up to 10 F-code boxes of each type can be programmed. If 10 F-code boxes of one type have already been
programmed, a warning message will appear and you will not be able to program a new box. Delete any
In Fax mode, press the [SPECIAL
FUNCTION] key.
Press the [OK] key.
1
5
Begin the following procedure from the base screen of
Fax mode.
OK
ON LINE
DATA
When the [SPECIAL
SPECIAL
FUNCTION] key is pressed, the
function menu screen appears.
(To select fax mode, see step 1
FUNCTION
Select "S.A. CONF. BOX", "S.A. RELAY
GRP", "S.A. MEM POLLING", or
"CHANGE/DELETE" with the [ ] or [ ] key.
6
LINE
DATA
COPY EXPOSURE PAPER SE
SCAN UR MODE RESOLUT
•
To program an F-code
confidential box, select
"S.A. CONF. BOX" and
press the [OK] key. Next,
follow the steps in
"PROGRAMMING AN
F-CODE CONFIDENTIAL
SUB ADD SETTING
S.A. CONF. BOX
S.A. RELAY GRP
S.A. MEM POLLING
CHANGE/DELETE
Select "ENTRY" with the [ ] or [ ]
key.
2
PQ
SPECIAL FUNCTION
ORIGINAL STORE
PRINT
DED COPY
LEX SCAN
LEX SCAN
• To program an F-code
relay group (box), select
"S.A. RELAY GRP" and
press the [OK] key. Next,
follow the steps in
"PROGRAMMING AN
F-CODE RELAY
ENTRY
SUB ADD SETTING
S.A. CONF. BOX
S.A. RELAY GRP
S.A. MEM POLLING
CHANGE/DELETE
ACC
Press the [OK] key.
3
4
•
To program an F-code
public (polling memory)
box, select "S.A. MEM
POLLING" and press the
[OK] key. Next, follow the
steps in "PROGRAMMING
F-CODE PUBLIC
GHI
BACK
OK
SUB ADD SETTING
S.A. CONF. BOX
S.A. RELAY GRP
S.A. MEM POLLING
CHANGE/DELETE
PQRS
Select "SUB ADD SETTING" with the
[ ] or [ ] key.
(POLLING MEMORY)
BOXES" on page 81.
•
To edit or delete an F-code
confidential box, F-code
relay group, or F-code
public box, select
"CHANGE/DELETE" and
then press the [OK] key.
Next, follow the steps in
"EDITING AND DELETING
F-CODE MEMORY
ENTRY
SUB ADD SETTING
S.A. CONF. BOX
S.A. RELAY GRP
S.A. MEM POLLING
CHANGE/DELETE
DIAL
PROGRAM
SUB ADD SETTING
78
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PROGRAMMING
[PROGRAMMING AN F-CODE CONFIDENTIAL BOX]
Enter a passcode (maximum 20 digits)
with the numeric keys.
12
Follow the steps below to program an F-code
confidential reception box. An F-code (sub-address
and passcode) for F-code confidential reception and a
print passcode to print out received faxes are
programmed in each box. Up to 10 boxes can be
programmed. To check the contents of a programmed
box, print the following list: "PRINT - REPORT - SUB
Enter the print passcode (4 digits)
with the numeric keys.
13
ABC
DEF
MNO
WXYZ
ENTER CONF. CODE
GHI
JKL
OK
To program an F-code confidential box, follow steps 1
PQRS
T
____
_
@.-
(0000-9999)
ACC. #
ND
Select an unused box ("- - - - - -") with
the [ ] or [ ] key.
7
The characters " " and "#" cannot be used. The print
passcode cannot be omitted. Take care not to forget
the programmed print passcode. If you forget the
passcode, consult your Sharp dealer.
PQ
S.A. CONF. BOX
SBC CO.
DED COPY
LEX SCAN
LEX SCAN
— — — — — —
— — — — — —
ACC
[OK]:STORE START
Press the [OK] key.
14
OK
Press the [OK] key.
8
GHI
BACK
OK
PQRS
Enter a name for the F-code
9
26
27
32
37
42
47
28
33
38
43
8
29
34
39
44
30
35
40
45
50
6
S.A.CONF.BX NAME
A
B
G
L
C
D
E
31
36
41
46
F
K
P
U
H
I
J
N
O
T
Q
V
S
ABC
W
XYZ
SP
Up to 36 characters can be entered for the name. A
box name must be entered.
Press the [OK] key.
10
OK
Enter a sub-address (maximum 20
11
digits) with the numeric keys.
See steps 3 and 4 on page 69.
79
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PROGRAMMING
[PROGRAMMING AN F-CODE RELAY GROUP]
Enter a passcode (maximum 20 digits)
with the numeric keys.
12
13
This procedure is used to program an F-code relay
group box for relay broadcast of a received fax upon
receipt of an F-code relay request. Up to 10 boxes can
be programmed. An F-code (sub-address and
passcode) for reception of an F-code relay request
and the destinations to which the fax is to be relayed
are programmed in each box. To check the contents of
a programmed box, print the following list: "PRINT -
REPORT - SUB ADD SET LIST" (page 85).
Enter the relay destinations. Enter full
fax numbers with the numeric keys
and/or press auto-dial keys (Rapid
keys, Speed Dial numbers, and group
keys) to select the destinations (page
To program an F-code relay group box, follow steps 1
ENTER RX STATION
WXYZ
Select an unused box ("- - - - - -") with
the [ ] or [ ] key.
7
26
31
27
32
28
33
:
A
F
B
C
H
PQ
S.A. RELAY GRP
G
SBC CO.
DED COPY
LEX SCAN
LEX SCAN
— — — — — —
• To clear a mistake when entering a number with the
numeric keys, press the [C] key to clear one digit at a
time.
— — — — — —
ACC
[OK]:STORE START
• A destination selected with a Rapid key, Speed Dial
number, or group key is indicated by an icon and a
number. To clear an entry, press the [C] key.
Press the [OK] key.
8
Press the [OK] key and then dial the
14
GHI
BACK
OK
fax number of the next destination or
press an auto-dial key.
PQRS
• After entering a full number
with the numeric keys, press
GHI
BACK
OK
the [OK] key to complete the
entry. If you pressed an
auto-dial key in step 13, it is
not necessary to press the
[OK] key. You can
immediately press another
auto-dial key for the next
destination.
PQRS
Enter a name for the F-code relay
9
26
27
32
37
42
47
28
33
38
43
8
29
34
39
44
30
35
40
45
50
ENTER GRP NAME
A
B
G
L
C
D
E
31
36
41
46
F
K
P
U
H
I
J
N
O
T
• Repeat steps 13 and 14 until
all destinations have been
entered.
Q
V
S
ABC
W
XYZ
SP
Up to 36 characters can be entered for the name. A
box name must be entered.
Press the [START] key ( ) to end the
procedure.
15
MNO
Press the [OK] key.
10
WXYZ
_
@.-
OK
AD-END
Enter a sub-address (maximum 20
11
digits) with the numeric keys.
See steps 3 and 4 on page 69.
80
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PROGRAMMING
[PROGRAMMING F-CODE PUBLIC (POLLING
MEMORY) BOXES]
[EDITING AND DELETING F-CODE MEMORY BOXES]
To edit or delete an F-code box (F-code confidential
box, F-code relay group box, or F-code public box),
the steps below.
Note that an F-code confidential box or F-code public box
cannot be edited or deleted if it contains document data.
This setting is used to program a box to store
document data for remote transmission when polled by
a machine that supports F-Code communication. Up to
10 boxes can be programmed.
To check the contents of a programmed box, print the
following list: "PRINT - REPORT - SUB ADD SET
Select "S.A. CONF. BOX", "S.A.
RELAY GRP", or "S.A. MEM
7
To program an F-code public box, follow steps 1
POLLING" with the [ ] or [ ] key.
PQ
CHANGE/DELETE
Select an unused box ("- - - - - -") with
the [ ] or [ ] key.
7
S.A. CONF. BOX
DED COPY
LEX SCAN
S.A. RELAY GRP
LEX SCAN
PQ
S.A. MEM POLLING
S.A. MEM POLLING
SBC CO.
ACC
DED COPY
LEX SCAN
LEX SCAN
— — — — — —
— — — — — —
Press the [OK] key.
ACC
8
[OK]:STORE START
GHI
Press the [OK] key.
BACK
OK
8
PQRS
GHI
BACK
OK
• If you selected "S.A. CONF. BOX" in step 7, follow
the steps in "EDITING/DELETING AN F-CODE
CONFIDENTIAL BOX" below.
PQRS
• If you selected "S.A. RELAY GRP" in step 7, follow
the steps in "EDITING AND DELETING F-CODE
• If you selected "S.A. MEM POLLING" in step 7,
follow the steps in "EDITING/DELETING F-CODE
PUBLIC BOXES" on page 84.
Enter a name for the F-code public
9
26
27
32
37
42
47
28
33
38
43
8
29
34
39
44
30
35
40
45
50
6
S.A. M-POLL NAME
A
B
G
L
C
D
E
[EDITING/DELETING AN F-CODE CONFIDENTIAL BOX]
31
F
H
I
J
36
Select "CHANGE" or "DELETE" with
the [ ] or [ ] key.
K
N
O
T
9
41
P
Q
V
S
ABC
46
U
W
XYZ
SP
PQ
S.A. CONF. BOX
CHANGE
Up to 36 characters can be entered for the name. A
box name must be entered.
DED COPY
LEX SCAN
LEX SCAN
DELETE
ACC
Press the [OK] key.
10
Press the [OK] key.
10
Enter a sub-address (maximum 20
11
digits) with the numeric keys.
See steps 3 and 4 on page 69.
GHI
BACK
OK
PQRS
Enter a passcode (maximum 20 digits)
12
with the numeric keys.
See steps 5 and 6 on page 69.
• If you selected "CHANGE" in step 9, follow the steps
• If you selected "DELETE" in step 9, follow the steps
in "Deleting an F-code confidential box" on page 82.
81
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PROGRAMMING
●Editing an F-code confidential box
Edit the passcode (maximum 20
digits) with the numeric keys.
• See steps 5 and 6 on page 69.
• If you do not need to edit the passcode, press
the [OK] key and go to the next step.
18
19
Select the name of the F-code
11
confidential box that you wish to edit
with the [ ] or [ ] key.
PQ
S.A. CONF. BOX
Edit the print passcode (4 digits) with
the numeric keys.
• If you do not need to edit the print passcode,
press the [OK] key.
SBC CO.
DED COPY
LEX SCAN
LEX SCAN
— — — — — —
— — — — — —
ACC
[#]:LIST
DETAIL
●Deleting an F-code confidential box
If not all letters of the box name appear, press the
key to display all letters. Press the
to return to the original screen.
key once again
Select the name of the F-code
11
confidential box that you wish to
delete with the [ ] or [ ] key.
Press the [OK] key.
12
PQ
S.A. CONF. BOX
SBC CO.
GHI
DED COPY
LEX SCAN
LEX SCAN
— — — — — —
BACK
OK
— — — — — —
ACC
PQRS
[#]:LIST
DETAIL
If not all letters of the box name appear, press the
key to display all letters. Press the
to return to the original screen.
key once again
Enter the print passcode (4 digits)
with the numeric keys.
13
Press the [OK] key.
12
ABC
DEF
MNO
WXYZ
ENTER CONF. CODE
GHI
JKL
OK
PQRS
____
(0000-9999)
GHI
BACK
OK
_
@.-
ACC. #
END
PQRS
Enter the correct print passcode that was programmed
when the confidential box was programmed.
Enter the print passcode (4 digits)
with the numeric keys.
13
Press the [OK] key.
14
ABC
DEF
MNO
WXYZ
ENTER CONF. CODE
GHI
JKL
OK
PQRS
T
Edit the name of the F-code
15
____
(0000-9999)
_
@.-
ACC. #
ND
• If you do not wish to edit the name, go to the
next step.
Enter the correct print passcode that was programmed
when the confidential box was programmed.
Press the [OK] key.
14
Press the [OK] key.
16
Select "DELETE" with the [ ] or [ ]
15
Edit the sub-address (maximum 20
17
key.
digits) with the numeric keys.
• See steps 3 and 4 on page 69.
• If you do not need to edit the sub-address,
press the [OK] key and go to the next step.
Press the [OK] key.
16
You will return to the screen of step 11. If you
wish to delete another box, repeat steps 11
through 14. To exit, press the [BACK] key.
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PROGRAMMING
[EDITING AND DELETING F-CODE RELAY
GROUPS]
Press the [OK] key.
14
15
OK
Select "CHANGE" or "DELETE" with
the [ ] or [ ] key.
9
PQ
S.A. RELAY GRP
Edit the sub-address and passcode
(maximum 20 digits) with the numeric
keys.
CHANGE
DED COPY
LEX SCAN
DELETE
LEX SCAN
ACC
• If you do not need to edit the sub-address and
passcode, press the [OK] key and go to the
next step.
Press the [OK] key.
10
Edit the relay destinations.
16
GHI
BACK
OK
See steps 13 to 15 on page 80.
PQRS
●Deleting an F-code relay group
• If you selected "CHANGE" in step 9, follow the steps
in "Editing an F-code relay group" which follows.
• If you selected "DELETE" in step 9, follow the steps
in "Deleting an F-code relay group" which follows.
Select the name of the F-code relay
11
group (box) that you wish to delete
with the [ ] or [ ] key.
PQ
S.A. RELAY GRP
●Editing an F-code relay group
SBC CO.
DED COPY
— — — — — —
LEX SCAN
LEX SCAN
Select the name of the F-code relay
11
— — — — — —
ACC
group (box) that you wish to edit with
the [ ] or [ ] key.
[#]:LIST
DETAIL
PQ
If not all letters of the box name appear, press the
S.A. RELAY GRP
key to display all letters. Press the
to return to the original screen.
key once again
SBC CO.
DED COPY
LEX SCAN
LEX SCAN
— — — — — —
6
— — — — — —
ACC
Press the [OK] key.
12
[#]:LIST
DETAIL
If not all letters of the box name appear, press the
GHI
key to display all letters. Press the
to return to the original screen.
key once again
BACK
OK
PQRS
Press the [OK] key.
12
Select "DELETE" with the [ ] or [ ]
key.
13
14
GHI
BACK
OK
PQRS
Press the [OK] key.
You will return to step 11. If you
wish to delete another relay
group, repeat steps 11 through
14. To exit, press the [BACK]
key.
OK
Edit the name of the F-code relay
group (box) (see "ENTERING
• If you do not wish to edit the name, go to the
next step.
13
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PROGRAMMING
[EDITING/DELETING F-CODE PUBLIC BOXES]
Press the [OK] key.
14
15
Select "CHANGE" or "DELETE" with
the [ ] or [ ] key.
9
OK
PQ
S.A. MEM POLLING
CHANGE
Edit the sub-address and passcode
(maximum 20 digits) with the numeric
keys.
DED COPY
LEX SCAN
DELETE
LEX SCAN
ACC
• If you do not need to edit the sub-address and
passcode, press the [OK] key and go to the
next step.
Press the [OK] key.
10
Press the [OK] key and then press the
[BACK] key to exit.
GHI
16
BACK
OK
PQRS
●Deleting an F-code public box
• If you selected "CHANGE" in step 9, follow the steps
in "Editing an F-code public box" which follows.
• If you selected "DELETE" in step 9, follow the steps
in "Deleting an F-code public box" which follows.
Select the name of the F-code public
11
box that you wish to delete with the [ ]
or [ ] keys.
PQ
S.A. MEM POLLING
●Editing an F-code public box
SBC CO.
DED COPY
LEX SCAN
LEX SCAN
— — — — — —
Select the name of the F-code public
11
— — — — — —
box that you wish to edit with the [ ]
or [ ] key.
ACC
[#]:LIST
DETAIL
PQ
S.A. MEM POLLING
If not all letters of the box name appear, press the
key to display all letters. Press the
to return to the original screen.
key once again
SBC CO.
DED COPY
LEX SCAN
LEX SCAN
— — — — — —
— — — — — —
ACC
Press the [OK] key.
12
[#]:LIST
DETAIL
If not all letters of the box name appear, press the
GHI
key to display all letters. Press the
to return to the original screen.
key once again
BACK
OK
PQRS
Press the [OK] key.
12
Select "DELETE" with the [ ] or [ ]
key.
13
14
GHI
BACK
OK
PQRS
Press the [OK] key.
You will return to step 11. If you
wish to delete another public box,
repeat steps 11 through 14. To
exit, press the [BACK] key.
OK
Edit the name of the F-code public box
13
•
See step 9 of "PROGRAMMING F-CODE PUBLIC
• If you do not wish to edit the name, go to the
next step.
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PRINTING LISTS OF PROGRAMMED
INFORMATION, SETTINGS, AND
COMMUNICATION ACTIVITY
You can print lists showing programmed information, settings, and communication activity.
The following lists can be printed.
• ACTIVITY REPORT:This report shows information on your most recent transmissions and receptions, including
communication time and the other party.
• TIMER LIST: This list shows timer transmissions and recall mode jobs.
• MEM. POLLING LIST: This list shows information on the documents and settings stored for memory polling and
F-code memory polling.
• RAPID # LIST:This list shows the information stored in each Rapid key that has been programmed.
• SPEED # LIST:This list shows the information stored in each Speed Dial number that has been programmed.
• GROUP LIST: This list shows the information stored in each group key that has been programmed.
• TELEPHONE # LIST:This list shows the destinations that have been stored in auto dial numbers in the order of
their search characters.
• PROGRAM LIST: This list shows the contents of each program that has been stored.
• SUB ADD SET LIST: This list shows the sub-addresses and passcodes that have been programmed for F-code
communication. (Note that print passcodes are not shown in the list.)
• CONF. RX LIST: This list shows the confidential box numbers that have received confidential faxes and the
number of pages received.
• INBOUND ROUTING LIST:This list shows various settings used at the time of inbound routing.
In Fax mode, press the [SPECIAL
FUNCTION] key.
Select "REPORT" with the [ ] or [ ]
key.
1
4
Begin the following procedure from the base screen of
Fax mode.
PRINT
REPORT
ON LINE
DATA
When the [SPECIAL
SPECIAL
FUNCTION
CONF. RX DATA
FUNCTION] key is pressed, the
function selection menu
appears.
LINE
DATA
COPY EXPOSURE PAPER SE
SCAN UR MODE
(To select fax mode, see step 1
Press the [OK] key.
5
6
Select "PRINT" with the [ ] or [ ] key.
2
6
OK
PQ
SPECIAL FUNCTION
COMM. SETTING
ORIGINAL STORE
DED COPY
LEX SCAN
LEX SCAN
Select the list that you wish to print
with the [ ] or [ ] key.
PRINT
ACC
REPORT
Press the [OK] key.
ACTIVITY REPORT
TIMER LIST
3
MEM. POLLING LIST
RAPID # LIST
GHI
BACK
OK
See the explanation of the lists that can be printed
above.
PQRS
Press the [OK] key.
7
• The list is printed (or is
stored).
OK
• If the list does not contain any
data, it will not be printed.
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ENTERING CHARACTERS
This section explains how to enter and edit characters for names of rapid dial numbers, Speed Dial numbers, and
group keys, as well as account names, program names, and search characters for the address list.
CHARACTERS THAT CAN BE ENTERED
Characters that can be entered for names
The following characters can be entered:
• Up to 36 characters can be entered for a name.
However, up to 18 characters can be entered for a account name or sender's name.
• Upper case alphabet, lower case alphabet, numbers, special characters, symbols
Characters that can be used for search characters
The following characters can be used:
• Up to 10 characters can be entered for search characters.
• Upper case alphabet, lower case alphabet, numbers, special characters
• Search characters are normally the first 10 characters of the name entered for a destination.
Note
• Search characters are used when storing and using auto dial keys and numbers.
• When a destination name includes a symbol, the symbol cannot be stored as a search character.
• Search characters can be edited.
CHANGING TO ENTRY MODE
Open the Rapid key overlay to enter alphabetical characters.
When the Rapid key overlay is open
When the Rapid key overlay is open, characters can be entered. To toggle between upper case and lower case
letters, press the [SHIFT] key.
SPEAKER
SHIFT
26
31
36
41
46
27
32
37
42
47
28
33
38
43
48
29
34
39
44
49
30
35
40
45
50
A
F
B
G
L
C
H
D
I
E
J
REDIAL/PAUSE
SPEED
K
P
U
M
R
N
O
T
SYMBOL
Q
V
S
COMM. SETTING
SPACE/–
W
XYZ
SP
When the Rapid key overlay is closed
Closing the Rapid key overlay stores characters that have been entered to that point.
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PROGRAMMING
CHARACTER ENTRY KEYS
To enter characters, use the character entry keys on the operation panel. The characters entered by each key and
key functions are as follows.
Character
entry key
Character
entry key
Characters and function
Characters and function
A
B
C
D
E
F
A
[SP]
Use to enter special characters.
B
[SHIFT]
Use to toggle between upper case
and lower case letters.
C
D
E
[SYMBOL]
[SPACE/-]
Use to enter symbols.
Use to enter a space or a hyphen (-).
The display toggles between a space
and a hyphen each time you press the
key.
F
G
H
I
G
H
I
Numeric
Use to enter numbers 1 through 0.
[C] (CLEAR)
Clears the character selected with the
cursor.
J
J
[
] [ ] [ ] [ ]
Use to move the cursor vertically and
horizontally. Also used to move
through screen pages.
K
L
K
L
M
N
O
P
Q
R
S
T
M
N
O
P
If you press the [ ] key when a
character is not entered, a space will
be entered.
Q
R
S
T
U
V
W
U
V
W
XYZ
XYZ
When you wish to enter characters assigned to the same key in succession, press the [ ] key after entering the
first character to move the cursor and then enter the next character.
Example: Entering XY
6
Note
Press the [XYZ] key once, press the [ ] key once to move the cursor, and then press the [XYZ] key twice.
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PROGRAMMING
INITIAL PROCEDURE FOR ENTERING CHARACTERS
Entering alphabetical characters
(example: TPS)
Entering symbols
Press the [SYMBOL] key.
1
Open the Rapid key overlay.
1
PRINT
SCAN
FAX
REDIAL/PAUSE
SYMBOL
! " #
% & ' (
ENTER NAME
SPEED
)
+ , - . / :
SYMBOL
COMM. SETTING
; < = > ? @ [ \
1/ 2
ABC
Select the symbol that you wish to
enter with the [ ][ ][ ][ ] keys.
2
To switch between upper case letters and lower case
letters, press the [SHIFT] key.
PQ
SYMBOL
Enter "T", "P" and "S" with the letter
! " #
% & ' (
+ , - . / :
; < = > ? @ [ \
1/ 2
2
ED COPY
LEX SCAN
LEX SCAN
keys.
)
26
31
36
41
46
27
32
37
42
47
28
33
38
43
29
34
39
44
30
35
40
45
50
ACC
ENTER NAME
TPS
A
B
G
L
C
D
I
E
J
F
H
K
P
U
N
O
T
To move to the next page, move the cursor to the
bottom line and press the [ ] key. To move back to
the previous page, move the cursor to the top line and
press the [ ] key. You can also change pages by
pressing the [ ] key when the cursor is at the right
end of the bottom line, or the [ ] key when the cursor
is at the left end of the top line.
Q
V
S
ABC
W
XYZ
SP
The letters are stored and the cursor moves to the
space after the letters.
To change a character, press the [C] key.
The character directly to the left of the
cursor is cleared.
Note
Press the [OK] key.
3
If the cursor is over a character, that
character is cleared.
ENTER NAME
GHI
BACK
OK
#
PQRS
Entering numbers (example: 123)
ABC
Enter "1", "2", and "3" with the
1
numeric keys.
The symbol selected with the cursor is entered and
you return to the character entry screen.
ABC
DEF
MNO
WXYZ
ENTER NAME
123
GHI
JKL
OK
If the Rapid key overlay is opened or closed
PQRS
Note
while a symbol is being selected, the symbol
currently selected with the cursor is entered
and you return to entry mode.
_
@.-
ABC
ACC. #
END
• To change a character, press the [C]
key. The character directly to the left
of the cursor is cleared.
Note
• If the cursor is over a character, that
character is cleared.
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PROGRAMMING
Entering special characters
Special characters are entered with the Rapid key
overlay opened.
Press the [SP] key.
1
SPEE
M
R
N
S
O
T
44
45
50
SPEC. CHARACTER
SYMBO
COMM. SET
49
SPACE
W
XYZ
SP
1/ 2
Select the special character that you
wish to enter with the [ ][ ][ ][ ]
keys.
2
PQ
SPEC. CHARACTER
ED COPY
LEX SCAN
LEX SCAN
ACC
1/ 2
To move to the next page, move the cursor to the
bottom line and press the [ ] key. To move back to
the previous page, move the cursor to the top line and
press the [ ] key. You can also change pages by
pressing the [ ] key when the cursor is at the right
end of the bottom line, or the [ ] key when the cursor
is at the left end of the top line.
Press the [OK] key.
3
6
ENTER NAME
GHI
BACK
OK
PQRS
ABC
The special character selected with the cursor is
entered and you return to the character entry screen.
If the Rapid key overlay is closed while a
Note
special character is being selected, the
special character currently selected with the
cursor is entered.
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TROUBLESHOOTING
7
This chapter contains information to help you make efficient use of the fax features of the machine, including
solutions to common problems.
WHEN A TRANSACTION REPORT IS PRINTED
The machine has been set to automatically print a transaction report to notify you of the result when a transmission
is not successful or when the Broadcast transmission function is used.
When transmission is not successful and a transaction report similar to the following is printed,
"FOLLOWING DATA CANNOT BE SENT. PLEASE HAND THIS REPORT TO XXX.", read the report and take
appropriate action.
The transaction report is set at the factory to print at the times indicated in grey
below, however, the times at which
the report is printed can be changed in the system settings. (See "LIST SETTING - PRINT SELECTION" on page 99.)
ERROR ONLY
• Normal transmission: ALWAYS PRINTS /
/NEVER PRINTS
ALWAYS PRINTS
• Broadcast transmission:
/ERROR ONLY/NEVER PRINTS
ERROR ONLY
• Original image print setting*: ALWAYS PRINTS /
/NEVER PRINTS
NEVER PRINTS
/NEVER PRINTS
• Reception: ALWAYS PRINTS /ERROR ONLY/
ALWAYS PRINTS
• Confidential reception:
The Transaction Report shows the date of transmission, the time transmission began, the other party's name, the
duration of the operation, the number of pages, the type of transmission, the result, the department, and other
information.
* You can select whether or not part of the transmitted original is printed with transaction reports that are printed for normal
transmissions and broadcast transmissions.
The list count appears in the "#" column of the Transaction Report and a serial number appears in the FILE
column. (These numbers are not related to the transaction.)
Note
INFORMATION APPEARING IN THE TYPE/NOTE COLUMN
Information such as the type of transmission and type of error appears in the TYPE/NOTE column of the Transaction
Sending result
Explanation
Transmission was completed successfully.
OK
BUSY
Transmission was not successful because the line was busy.
CANCEL
A transmission was cancelled while in progress or a stored transmission job was
cancelled.
P. FAIL
The power was turned off or a power failure occurred.
NO RX POLL
A polling request was denied because the polling machine did not have its own fax
number programmed.
PASS CODE # ERR
ORIG ERROR
A polling request was denied because the other machine's fax number had not been
stored as a polling passcode in your machine.
When you attempted to send a fax from the SPF/RSPF in direct transmission mode,
a misfeed occurred.
ERRORXXXXXX
Line conditions prevented the transmission from taking place normally.
First two digits of transmission error number: Indicates an error code from 00 to 31.
Last four digits of transmission error number: A code for use by service technicians.
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TROUBLESHOOTING
Sending result
XX-XX OK
Explanation
When group dialling, broadcast transmission, or F-code relay request transmission
was performed,
xxx- : Indicates total number of transmissions.
xxx OK : Indicates completed transmissions.
NO S ADD FUNC
S ADD TX FAIL
When an F-code transmission was attempted,
(1) The other machine did not have the F-code function.
(2) An F-code was not programmed in the other machine.
When an F-code transmission was attempted,
(1) The sub-addresses did not match.
(2) The passcodes did not match.
(3) An F-code public box was set.
SA POLL ERR
When F-code public box transmission was attempted,
(1) The F-code public box specified by the sub-address did not exist.
(2) The sub-address specified a box other than an F-code public box.
PASSCODE# ERR
When F-code public box transmission was attempted,
(1) The passcodes did not match.
Reception result
OK
Explanation
Reception was completed successfully.
P. FAIL
The power was turned off or a power failure occurred.
MEMORY FULL
LENGTH OVER
NO RX ROLL
The image memory became full during substitute reception to memory.
The transmitted document was over 1500 mm long and therefore could not be received.
When polling was attempted,
(1) Your fax number (sender's number) was not programmed in your machine.
(2) Your fax number was not programmed as a polling passcode number in the other
machine.
RX NO POLL
ERRORxx xxxx
XX-XX OK
When polling was attempted,
(1) The other machine did not have a polling function.
(2) The other machine did not have a document stored in polling memory.
Line conditions prevented the reception from taking place normally.
First 2 digits of line error code: Error code from 00 to 31.
Last 4 digits of line error code: Code for use by service technicians.
When serial polling ended normally,
xxx- : Indicates total number of transmissions.
xxx OK : Indicates completed transmissions.
7
NO SA POLLING
When F-code polling was attempted,
(1) The other machine did not have an F-code polling memory function.
(2) An F-code was not programmed in the other machine.
(3) The other machine did not have a document stored in polling memory.
SA POL TX ERR
When F-code polling was attempted,
(1) The sub-addresses did not match.
(2) The passcodes did not match.
(3) The other machine's F-code memory boxes were for F-code relay request
transmission or for F-code confidential transmission.
S ADD RX FAIL
JUNK FAX ERR
When F-code reception was attempted,
(1) The sub-addresses did not match or were not programmed.
(2) The passcodes did not match or were not programmed.
(3) An F-code polling memory box was programmed.
Fax reception was denied by the reception denial function.
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VIEWING THE COMMUNICATION ACTIVITY
REPORT AT REGULAR INTERVALS
(Communication activity report)
Your machine keeps a record of the most recent 50 transactions (both transmissions and receptions) that were
performed. The record includes the date of the transaction, the other party's name, the duration, and result. You can
have the report automatically printed when the number of transactions exceeds 50, or at a specified time. This
allows you to check the machine's activity at regular intervals.
The machine is initially set (factory default setting) to not print the report. To have the report printed, change the
• Refer to the table on "WHEN A TRANSACTION REPORT IS PRINTED" (page 90) for the notes that appear in
the TYPE/NOTE column.
Note
WHEN AN ALARM SOUNDS AND A
WARNING MESSAGE IS DISPLAYED
When an error occurs during a transaction, an alarm will sound and a message will appear in the display. If one of
the following messages appears, follow the instructions in the table.
Message
(alarm sounds)
Meaning of message
Solution
Page
XXXXXX
Line error.
An error prevented
completion of the
transaction.
Try the transaction again.
–
Maintenance required.
Call for service.
It is time for maintenance
and inspection.
Contact your dealer.
–
[OK]:RETURN
Please return X
original(s).
A misfeed occurred in the Reload the indicated
12
SPF/RSPF.
number of originals.
[START]:CONTINUE
Open TRAY xx and
add xxxx paper.
A fax has been received
but the paper tray does not
have suitable paper.
Add paper.
"LOADING PAPER" in the
Operation Guide for the
machine
[OK]:RETURN
The paper tray is open.
Close the paper tray.
Remove the paper.
–
–
Remove paper from
the output tray and
press [OK].
The upper part of the job
separator is full of paper.
A job separator error
occurred.
Press the [CA] key to clear
the error.
–
Clear paper path.
A paper misfeed occurred Remove the misfed paper. "MISFEED REMOVAL" in
in the output section.
the Operation Guide for
the machine
Close the
cover.
A machine cover is open.
Close the cover.
–
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TROUBLESHOOTING
Message
(alarm sounds)
Meaning of message
Solution
Page
Toner is low.
Toner is low.
Replace the toner
cartridge.
"REPLACING THE
TONER CARTRIDGE" in
the Operation Guide for
the machine
Add toner.
Can not copy or print.
There is no toner.
Replace the toner
cartridge.
"REPLACING THE
TONER CARTRIDGE" in
the Operation Guide for
the machine
[OK]:RETURN
Unfold original and
return XX
original(s) to the
document feeder.
[START]:CONTINUE
The detected original size Place the originals again
is smaller than the actual
original size, or a smaller
size has been selected.
and make sure that the
size indicated in the
display is the same as the
actual original size.
–
SELF-DIAGNOSTIC FUNCTION
The machine has a self-diagnostic function that automatically stops operation if a problem occurs in the machine. If
a problem occurs in fax mode, the following display appears.
Message display
Action
Call for service.
code:xx xx.
Turn off the power and then turn it back on. If the error is not cleared, note the 2-digit
main code and the 2-digit sub-code and then contact your dealer.
Main code
Sub code
MESSAGES DURING NORMAL OPERATION
Message
Meaning of message
SENT
No.001
xx% This appears when a direct transmission ends ("xx" indicates the number of pages).
P-xxx
READING
No.001
xx% The original is being scanned into memory (during memory transmission).
P-xxx
7
Stand-by.
22 AUG FRI 10:25
100% The machine is in the standby state.
ENTER DIAL #
This appears when the [SPEAKER] key has been pressed.
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PROBLEMS AND SOLUTIONS
If you experience a problem with the fax function, first check the following table.
This section describes problems related to the fax function. For problems related to general operation of the
machine, see "TROUBLESHOOTING" in the Operation Guide for the machine.
Problem
Check
Solution
Page
The machine does not
operate.
Is the machine power
switch turned on?
Does the display show an Clear the error as
error message?
instructed by the
message.
SOUNDS AND A
WARNING MESSAGE IS
Dialling is not possible.
Is the correct dial mode
set for your line?
Check your line and set
the correct dial mode.
"DIAL MODE" on page
Is the telephone line
properly connected?
Check the connections.
"Line connection" on page
Is the machine power
switch turned on?
Is the machine in fax
mode?
the machine to fax mode.
on page 17
Cannot send a fax.
Does the receiving fax
machine have paper?
Check with the operator of
the receiving machine.
Does the receiving
machine support G3
transmission?
–
Are the sub-address and
passcode correct? (When
using F-code
transmission)
Is the receiving machine
ready to receive?
Are you using a
transmittable original size? sizes.
Check the transmittable
Was the original size
detected correctly?
The message "Reading
cancelled. Please retry
sending operation."
appears.
If you attempt
transmission while the
message "Warming-up."
appears, the transmission
may not take place
correctly. Repeat the
transmission.
–
The transmitted image
prints out blank at the
receiving side.
Was the original placed so Make sure the original is
"PLACING THE
ORIGINAL" on page 12
that the correct side is
scanned?
placed so that the correct
side is scanned.
If the receiving machine is Check with the operator of
using thermal paper, was
the thermal paper loaded
with the wrong side out?
the receiving machine.
–
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TROUBLESHOOTING
Problem
Check
Solution
Page
The transmitted image is
distorted.
Were line conditions poor
due to thunder or another again.
reason?
Try the transmission
–
Were the resolution and
exposure settings
suitable?
Check the resolution and
exposure settings.
on page 14
White or black lines
appear in the transmitted
image.
Is the document glass or
the scanning glass for the or the scanning glass for
SPF/RSPF (the long,
narrow glass) dirty?
Clean the document glass "ROUTINE
MAINTENANCE" in the
Operation Guide for the
machine
the SPF/RSPF.
Transmission does not
take place at the specified to the correct time?
time.
time.
page 104
Printing does not take
place after reception.
Does an error message
appear regarding adding
paper, replenishing toner,
as instructed by the SOUNDS AND A
display message. Printing WARNING MESSAGE IS
or a misfeed? (This means will begin.
that printing is not
possible.)
Is forwarding (Inbound
If you need to print a
Routing function) selected received fax, ask your
in the Web page for a
received fax?
administrator.
When the Inbound Routing
function is enabled in the
Web pages, received faxes
are automatically forwarded
to a specified address. If
"Print at Error" is selected
when Inbound Routing is
enabled, received faxes will
only be printed when an
error occurs.
–
A received fax prints out
blank.
Was the wrong side of the Check with the operator of
original scanned in the
transmitting machine?
the transmitting machine.
–
–
–
7
The received image is
faint.
Is the original faint?
Ask the other party to
re-send the fax using a
suitable exposure setting.
The received image is
distorted.
Were line conditions poor
Ask the other party to
due to thunder or another send the fax again.
reason?
through the speaker.
"middle" or "high".
page 101
The machine does not Has the ringer volume
Set the ringer volume to
"low", "middle", or "high".
page 101
ring.
been turned off?
Dialling is not possible. Is the telephone line
properly connected?
Check the connections.
"Line connection" on page
If an extension phone is
connected to the machine,
has the "EXTENSION TEL"
setting been enabled?
Enable this setting.
page 102
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SYSTEM SETTINGS
8
The system settings are used by the administrator (administrator of the machine) to customize certain features of the
machine to better meet the needs of users.
This section explains system settings for the fax features of the machine. For system settings that are for the copy
function, print function, and network scanner function, see the respective manuals for those functions. For system
settings for general use of the machine, see the "SYSTEM SETTINGS GUIDE" in the Operation Guide for the
machine.
To use the system settings, the administrator password must be entered.
For the initial administrator password set at the factory, see the Start Guide.
The system settings that can be used depend on what peripheral devices have been installed.
Note
ADMINISTRATOR SETTINGS LIST
Setting name
Page
Setting name
Page
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PROCEDURE FOR USING THE SYSTEM
SETTINGS
The system settings can be accessed from any mode (copy, fax, print, and scan mode). When the setting is
completed, you will return to the previous mode.
• Faxes cannot be sent or received while a system setting is being used.
• A system setting cannot be used while a fax is being sent or received, while a voice call is being made, or while a
received fax is being printed.
INITIAL PROCEDURE
Press the [SPECIAL FUNCTION] key.
Select "FAX" with the [ ] or [ ] key.
1
5
ON LINE
DATA
MODE SELECT
COPIER
SPECIAL
FUNCTION
PRINTER
SCANNER
FAX
LINE
DATA
COPY EXPOSURE PAPER SE
SCAN UR MODE RESOLUT
Select "SYSTEM SETTINGS" with the
[ ] or [ ] key.
To use a system setting for copy mode, select
"COPIER".
2
PQ
SPECIAL FUNCTION
Press the [OK] key.
6
DISPLAY CONTRAST
TOTAL COUNT
DED COPY
LEX SCAN
LEX SCAN
OK
SYSTEM SETTINGS
ACC
Select a setting for the desired setting
as explained on the following pages.
Settings for the following functions are available:
7
Press the [OK] key.
3
LIST PRINT/SET (page 99)
GHI
BACK
OK
SENDING FUNCTION (page 105)
RCV. FUNCTION (page 108)
PQRS
POLLING SECURITY (page 111)
Press the [CA] key to exit the settings.
8
Enter the five-digit administrator
password with the numeric keys.
4
ABC
DEF
MNO
WXYZ
• To move back to the previous screen,
press the [BACK] key.
Enter admin
password.
Note
GHI
JKL
OK
• To cancel a setting before it is completed,
press the [CA] key.
86) for the procedure for entering letters.
PQRS
T
_
@.-
ADMIN PASSWORD:
-----
ACC. #
END
• As you enter each digit, "-" changes to " ".
• If make a mistake, press the [C] key and re-enter the
number.
• If this is the first time you are programming the
administrator password, enter the factory default
code. (See "ADMINISTRATOR PASSWORD
NUMBER: FACTORY SETTING" in the Operation
Guide for the machine.
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SYSTEM SETTINGS FOR THE FAX FUNCTION
Follow steps 1 through 6 of "INITIAL
1
2
3
4
5
LIST PRINT/SET
This setting is used to print lists showing current
system settings and other programmed information.
Select "LIST PRINT/SET" with the [ ] or
[ ] key and then press the [OK] key.
LIST PRINT
Select "LIST SETTING" with the [ ] or [ ]
key and then press the [OK] key.
Follow steps 1 through 6 of "INITIAL
1
Select "PRINT SELECTION" with the [ ]
or [ ] key and then press the [OK] key.
Select "LIST PRINT/SET" with the [ ] or
2
[
] key and then press the [OK] key.
Select the type of transmission with the [ ]
or [ ] key and then press the [OK] key.
"TRANSMISSION", "BROADCAST", "ORIGINAL
IMAGE PRINT SETTING", "RECEPTION" or "CONF.
RECEPTION" can be selected.
Select "LIST PRINT" with the [ ] or [ ] key
and then press the [OK] key.
3
4
Select the desired list with the [ ] or [ ]
key and then press the [OK] key.
• "SYSTEM SET LIST", "JUNK FAX # LIST" or "ACC.
USAGE LIST" can be selected.
• Printing begins when you end the system setting.
Select the desired print setting with the [ ]
or [ ] key and then press the [OK] key.
6
• If you selected "TRANSMISSION", select "ALWAYS
PRINTS", "ERROR ONLY", or "NEVER PRINTS".
• If you selected "BROADCAST", select "ALWAYS
PRINTS", "ERROR ONLY", or "NEVER PRINTS".
• If you selected "ORIGINAL IMAGE PRINT SETTING",
select "ALWAYS PRINTS", "ERROR ONLY", or
"NEVER PRINTS".
SYSTEM
SET LIST
This list shows the current system
setting settings.
It also shows the programmed
sender's name, sender's fax number,
polling permission numbers, and the
fax forwarding number.
JUNK FAX #
LIST
This shows the programmed fax
numbers from which fax reception is
to be blocked. (See "ENTER JUNK
• If you selected "RECEPTION", select "ALWAYS
PRINTS", "ERROR ONLY", or "NEVER PRINTS".
• If you selected "CONF. RECEPTION", select
"ALWAYS PRINTS" or "NEVER PRINTS".
ACC. USAGE This shows the activity
"ORIGINAL IMAGE PRINT SETTING" is
(communication time and number of
LIST
Note
used to have part of the first page of the
transmitted document printed on the
transaction report. This setting is not
effective when the transaction report is set
to not print out.
pages) of each account.
INBOUND
ROUTING
LIST
This list shows various settings used
at the time of inbound routing.
LIST SETTING
PRINT SELECTION
This setting is used to select the conditions for printing
out transaction reports for normal transmission,
broadcast transmission, original print, reception, and
confidential reception.
AUTO LISTING
This setting is used to have the activity report that is stored
in the machine's memory printed out at regular intervals.
You can choose to have the report automatically
printed each time the number of stored transactions
exceeds 50, or have the report printed at a specified
time every day (only once per day). You can also
enable both print methods.
ORIGINAL
IMAGE PRINT
SETTING
8
TRANSMISSION
BROADCAST
The report is normally set to not print out. To have the
report automatically printed when the number of stored
transactions (the combined total of transmissions and
receptions) exceeds 50, select "AUTO PRINT REPT
AT LIMIT (50)".
ALWAYS PRINTS
ERROR ONLY
ALWAYS PRINTS
ERROR ONLY
ALWAYS PRINTS
ERROR ONLY
NEVER PRINTS
NEVER PRINTS
NEVER PRINTS
To have the report printed at a specified time, enable
"PRINT DAILY AT DESIGNATED TIME" and enter the
desired time.
RECEPTION
CONF. RECEPTION
ALWAYS PRINTS
ALWAYS PRINTS
Follow steps 1 through 6 of "INITIAL
1
ERROR ONLY
NEVER PRINTS
NEVER PRINTS
Normally the settings indicated by shading
above are selected.
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SYSTEM SETTINGS
Select "LIST PRINT/SET" with the [ ] or
[ ] key and then press the [OK] key.
2
INITIAL SETTING
These settings are used to change the default settings
(initially set at the factory) for the various fax functions
to settings that better meet your needs.
Select "LIST SETTING" with the [ ] or [ ]
key and then press the [OK] key.
3
Select "AUTO LISTING" with the [ ] or
[ ] key and then press the [OK] key.
4
DIAL MODE
This setting is used to set the appropriate dial mode for
the line connected to the machine. Select tone for a
tone dial line or pulse for a pulse dial line. Most lines
use tone dialling.
Select "AUTO PRINT REPT AT LIMIT (50)"
with the [ ] or [ ] key and then press the
[OK] key.
5
• The setting is enabled and a checkmark appears in
the checkbox.
• If this procedure is performed when the setting is
enabled, the checkmark will be cleared and the
setting disabled.
Follow steps 1 through 6 of "INITIAL
1
Select "INITIAL SETTING" with the [ ] or
[ ] key and then press the [OK] key.
2
If you wish to have the activity report
6
Select "DIAL MODE" with the [ ] or [ ]
key and then press the [OK] key.
printed at regular intervals, go to step 7. If
you have finished selecting settings,
press the [BACK] key.
3
Select "TONE" or "PULSE" with the [ ] or
[ ] key and then press the [OK] key.
Select the appropriate mode for your telephone
line type.
4
Select "PRINT DAILY AT DESIGNATED
TIME" with the [ ] or [ ] key and then
press the [OK] key.
7
Select "SETTING" with the [ ] or [ ] key
and then press the [OK] key.
PAUSE TIME
8
This setting is used to select the duration of pauses
that are inserted in destination fax numbers.
Normally the setting is 2 seconds, which means that
each time the [PAUSE] key is pressed when dialling or
storing a fax number, a pause of 2 seconds is inserted.
The pause time can be set to any number of seconds
from 1 to 15.
Enter the printout time with the numeric
keys and press the [OK] key.
If you make a mistake, move the cursor to the incorrect
digit with the [ ] or [ ] key (the cursor should be over
the digit), and then enter the correct digit.
9
• After step 9 you will return to step 8. If you
Note
need to change the set time, follow steps
8 and 9 to enter the new time.
• To cancel a "PRINT DAILY AT
DESIGNATED TIME" setting, follow these
steps:
Follow steps 1 through 6 of "INITIAL
1
Select "INITIAL SETTING" with the [ ] or
[ ] key and then press the [OK] key.
2
(1) Select "CANCEL" in step 8 and then
press the [OK] key.
Select "PAUSE TIME" with the [ ] or [ ]
key and then press the [OK] key.
3
(2) Select "CANCEL" with the [ ] or [
key and then press the [OK] key.
• If "AUTO PRINT REPT AT LIMIT (50)" is
not enabled and the number of recorded
transactions exceeds 50, each new
transaction will delete the oldest
transaction.
• The activity report can also be printed out
on demand. (See "PRINTING LISTS OF
PROGRAMMED INFORMATION,
]
Enter the pause time in seconds ("01" to
"15") with the numeric keys and then
press the [OK] key.
If you make a mistake, move the cursor to the
incorrect digit with the [ ] or [ ] key (the cursor
should be over the digit), and then enter the
correct digit.
4
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SYSTEM SETTINGS
Select name of the volume that you wish
to adjust with the [ ] or [ ] key and then
press the [OK] key.
OWN PASSCODE SET
4
5
Use this setting to program the fax number of the
machine and the name of the user. The programmed
name and number are printed at the top of each fax
page you send. The number is also used as a
passcode when performing polling reception "USING
You can check your programmed name and number
by printing out the "SYSTEM SET LIST". (Page 99)
• A maximum of 20 digits can be stored for the fax
number.
Select the desired volume level with the
[ ] or [ ] key and then press the [OK] key.
• "HIGH", "MIDDLE" or "LOW" can be selected for the
on hook volume.
• "HIGH", "MIDDLE", "LOW" or "OFF" can be selected
for volumes other than the on hook volume.
TX/RX END SOUND
• A maximum of 18 letters can be stored for the name.
This setting is used to select the beep pattern that
signals the end of transmission or reception. "PATTERN
1", "PATTERN 2" or "PATTERN 3" can be selected.
Follow steps 1 through 6 of "INITIAL
1
Select "INITIAL SETTING" with the [ ] or
[ ] key and then press the [OK] key.
Follow steps 1 through 6 of "INITIAL
2
1
Select "OWN PASSCODE SET" with the
[ ] or [ ] key and then press the [OK]
key.
Select "INITIAL SETTING" with the [ ] or
[ ] key and then press the [OK] key.
3
2
Select "TX/RX END SOUND" with the [ ]
or [ ] key and then press the [OK] key.
3
Select "STORE" with the [ ] or [ ] key
and then press the [OK] key.
4
Select "SEND" or "RECEIVE" with the [ ]
or [ ] key and then press the [OK] key.
4
Enter your fax number with the numeric
keys and then press the [OK] key.
• If you make a mistake, press the [C] key and re-enter
the number.
5
Select "PATTERN 1", "PATTERN 2", or
"PATTERN 3" with the [ ] or [ ] key and
then press the [OK] key.
5
• To enter "+", press the
key.
Before pressing the [OK] key to store your selection,
Enter your name and then press the
[START] key ( ).
6
you can press the
pattern.
key to listen to the selected
procedure for entering letters.
TX/RX END SOUND LENGTH
This setting is used to select the length of the end sound
in seconds. Selections are "2.0 sec", "2.5 sec", "3.0 sec",
"3.5 sec", and "4.0 sec". "3.0 sec" is normally selected.
To clear the programmed fax number and
name, follow these steps:
Note
(1) Select "DELETE" in step 4 and then
press the [OK] key.
(2) Select "DELETE" with the [ ] or [
key and then press the [OK] key.
]
Follow steps 1 through 6 of "INITIAL
1
SPEAKER VOLUME
Select "INITIAL SETTING" with the [ ] or
[ ] key and then press the [OK] key.
2
This setting is used to adjust the on-hook volume, the
ringing volume, the line monitor volume, the TX/RX
end sound volume, the original scanning end sound
volume, and the tone output volume. All volume
settings are initially set to "MIDDLE".
8
Select "TX/RX END SOUND LENGTH" with
the [ ] or [ ] key and then press the [OK]
key.
3
Follow steps 1 through 6 of "INITIAL
1
Select the number of seconds with the [ ]
or [ ] key and then press the [OK] key.
4
Select "INITIAL SETTING" with the [ ] or
2
[
] key and then press the [OK] key.
Select "SPEAKER VOLUME" with the [ ]
or [ ] key and then press the [OK] key.
3
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SYSTEM SETTINGS
EXTENSION TEL
PBX SETTING
(Varies depending on country and region)
Enable this setting when an extension telephone is
connected to the machine. An extension telephone
connected to the machine cannot be used until this
setting is enabled. The initial setting is enabled.
This program is used to have faxes routed to the outside
line by default when the unit is connected to a private
branch exchange. By default, this program is disabled.
To activate the program, touch the PBX CONNECTION
checkbox to make a checkmark appear, and then select
the method for connecting to an outside line by touching
the "FLASH" key or the "ID" key.
If you connect to the outside line by making a register call,
select "FLASH". If you connect to the outside line by
dialing a number, select "ID". If you select "ID", enter the
number that is dialed to connect to the outside line
(maximum of 3 digits). The number is entered by touching
Follow steps 1 through 6 of "INITIAL
1
Select "INITIAL SETTING" with the [ ] or
[ ] key and then press the [OK] key.
2
Select "EXTENSION TEL" with the [ ] or
[ ] key and then press the [OK] key.
3
the entry boxes for each of the digits and using the [
] keys to enter the appropriate digit in each box. Be
sure to enter the number from the box on the left. Any
,
• The setting is enabled and a checkmark
appears in the checkbox.
• If this procedure is performed when the setting
is enabled, the checkmark will be cleared and
the setting disabled.
digit from 0 to 9 can be entered in the left box, and digits 0
to 9 and "-" can be entered in the central and right boxes.
If your external line number is two digits, enter "-" in the
right box, and if your external line number is one digit,
enter "-" in the central and right boxes.
When PBX CONNECTION is enabled, the "R" key
appears in the base screen of fax mode. This key can
be touched to switch to fax transmission inside your
PBX. If the number you are storing in either of these
screens is inside your PBX, touch the "R" key before
entering the number to have the fax transmission
automatically routed to the PBX when the number is
dialed.
DISTINCTIVE RING
(Varies depending on country and region)
If multiple telephone numbers have been assigned to
your telephone line, the number called can be
identified by its ringing pattern. By using one number
for voice calls and another number for faxes, you can
tell which type of call you are receiving by the ringing
pattern. You can set your machine to automatically
receive faxes when your fax number is called by
setting the pattern that corresponds to your fax
number. Normally "OFF" is selected.
The "R" key is not available in UK, Belgium
and the Netherlands.
Note
Follow steps 1 through 6 of "INITIAL
1
REMOTE RECEPTION
(Only when an extension phone is connected)
When a call is received on an extension phone
connected to the machine, fax reception can be
activated by entering a 1-digit number and pressing
twice on the phone's keypad. This 1-digit number is
called the remote reception number, and you can set it
to any number from "0" to "9". Normally the remote
reception number is set to "5".
Select "INITIAL SETTING" with the [ ] or
[ ] key and then press the [OK] key.
2
Select "DISTINCTIVE RING" with the [ ]
or [ ] key and then press the [OK] key.
3
Select "STANDARD" or "OFF" with the [ ]
or [ ] key, and then press the [OK] key.
4
Follow steps 1 through 6 of "INITIAL
1
Select "INITIAL SETTING" with the [ ] or
[ ] key and then press the [OK] key.
2
Select "REMOTE RECEPTION" with the
[ ] or [ ] key and then press the [OK]
key.
3
Enter a new remote number with the
numeric keys (0 to 9) and then press the
[OK] key.
4
If a remote number has been previously
stored, the newly entered remote number
overwrites the old number.
Note
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SYSTEM SETTINGS
Enter an account name (up to 18
characters) and then press the [OK] key.
procedure for entering letters.
• Press the [OK] key to return to the screen of step 3.
To program another account number, repeat steps 5
and 6. To exit, press the [BACK] key in step 5.
ACCOUNT CONTROL
6
This setting is used to enable (or disable) auditing
mode. Auditing mode is initially disabled.
When this setting is enabled, the operator must enter a
valid 5-digit account number in order to use the fax
function of the machine.
This function also tracks fax communication time and
fax pages for each account.
To enable auditing mode, program an account number
as explained in "ACCOUNT # SET".
Deleting a single account number
In step 4 of "Programming a new account
1
Follow steps 1 through 6 of "INITIAL
the [OK] key.
1
Select "INITIAL SETTING" with the [ ] or
Select "DELETE 1 ACC." with the [ ] or [
key and then press the [OK] key.
]
2
2
3
[
] key and then press the [OK] key.
Select "ACCOUNT CONTROL" with the
[ ] or [ ] key and then press the [OK]
key.
Enter the account number (5 digits) with
the numeric keys and then press the [OK]
key.
3
• The setting (auditing mode) is enabled and a
checkmark appears in the checkbox.
• If this procedure is performed when the setting is
enabled, the checkmark will be cleared and the
setting disabled.
• If the number is not correct, press the [C] key and
re-enter the number.
• Enter a programmed account number. If you enter an
account number that has not been programmed, you
will not advance to step 4 when the [OK] key is
pressed. To cancel the deletion, press the [BACK]
key.
ACCOUNT # SET
This setting is used to program, delete, and change
account numbers for fax mode. Up to 50 account
numbers can be programmed.
Each account number has five digits. When you have
finished programming one account number, you can
continue programming other account numbers.
Select "YES" with the [ ] or [ ] key and
then press the [OK] key.
• Check the account number that appears in the display
before deleting it.
4
•
•
Press the [OK] key to return to the screen of step 3. To
delete another number, repeat steps 3 through 4. To
exit, press the [BACK] key in step 3.
• Two methods are available for deleting account
numbers: deleting an individual account number and
deleting all account numbers.
Deleting all account numbers
• To change an account number, enter the account
number to be changed and then enter a new account
number. After an account number is changed,
another account number can be changed.
In step 4 of "Programming a new account
the [OK] key.
1
Select "DELETE ALL ACC." with the [ ] or
[ ] key and then press the [OK] key.
2
Programming a new account number
Follow steps 1 through 6 of "INITIAL
Select "YES" with the [ ] or [ ] key and
then press the [OK] key.
1
3
To cancel the deletion, select "NO" and press the [OK] key.
8
Select "INITIAL SETTING" with the [ ] or
2
[
] key and then press the [OK] key.
Changing an account number
Select "ACCOUNT # SET" with the [ ] or
In step 4 of "Programming a new account
number", select "CHANGE" and press the
[OK] key.
3
4
5
1
[
] key and then press the [OK] key.
Select "ENTER" with the [ ] or [ ] key
and then press the [OK] key.
Enter the account number that you wish to
change and then the new account number,
and press the [OK] key.
• If you make a mistake, press the [C] key and then
enter the correct number.
2
Enter the new account number (00001 to
99999) with the numeric keys and then
press the [OK] key.
If the number is not correct, press the [C] key and
re-enter the number.
• If you enter an account number that has not been
programmed, re-enter the correct account number.
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SYSTEM SETTINGS
Enter an account name (up to 18 characters
long) and press the [OK] key.
procedure for entering letters.
• If you do not wish to change the account name, press
the [OK] key.
• Press the [OK] key. You will return to the screen of
step 2. To change another number, repeat steps 2
and 3. To exit, press the [BACK] key in step 2.
AUTO SUMMER TIME SETTING
Turn on this setting to have the internal clock
automatically move forward and backward at the
beginning and end of Summer Time.
3
The last Sunday in May: 1:00 A.M.
The last Sunday in October: 1:00 A.M.
2:00 A.M.*
0:00 A.M.*
* Varies depending on country and region.
Follow steps 1 through 6 of "INITIAL
1
2
3
DATE & TIME SET
This setting is used to set the machine's internal clock
to the current date and time.
Select "INITIAL SETTING" with the [ ] or
[ ] key and then press the [OK] key.
Select "AUTO SUMMER TIME SETTING"
with the [ ] or [ ] key and then press the
[OK] key.
Follow steps 1 through 6 of "INITIAL
1
Select "INITIAL SETTING" with the [ ] or
[ ] key and then press the [OK] key.
• The setting is turned on and a checkmark appears in
the checkbox.
2
•
If this procedure is performed when the setting is turned
on, the checkmark is cleared and the setting turned off.
Select "DATE & TIME SET" with the [ ]or
[ ] key and then press the [OK] key.
3
DISABLE FAX PRINT HOLD
Enter the year (2011 to 2062), month (01 to
12), and day (01 to 31) with the numeric
keys, and then press the [OK] key.
• For the year, enter the last two digits of the year.
• The range of days that can be entered for the selected
month is displayed.
4
This setting is used to disable the fax print hold function,
which holds received faxes in memory instead of
Normally the fax print hold function is disabled.
Follow steps 1 through 6 of "INITIAL
1
Enter the time in 24-hour format with the
numeric keys and press the [OK] key.
Enter a number from 00 to 23 for the hour and a number
from 00 to 59 for the minute.
5
Select "INITIAL SETTING" with the [ ] or
[ ] key and press the [OK] key.
2
Select "DISABLE FAX PRINT HOLD" with
the [ ] or [ ] key and press the [OK] key.
If you make a mistake in step 4 or 5, move
3
Note
the cursor to the mistake with the [ ] or
] key and then enter the correct digit.
[
•
The setting (which disables fax print hold) is enabled
and a checkmark appears in the checkbox.
• If this procedure is performed when the setting is
enabled, the checkmark will be cleared and the
setting disabled (fax print hold is enabled).
104
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SYSTEM SETTINGS
ROTATE TX
This setting is used to select whether or not an A4, A5R
or 8-1/2" x 11" size original that is oriented vertically
SENDING FUNCTION
These settings are used to change the default settings
(initially set at the factory) for the various fax
transmission functions to settings that better meet your
needs.
will be rotated to a horizontal orientation
before
transmission. Rotation is normally enabled, and vertically
oriented originals are rotated counterclockwise. (A4, A5R
and 8-1/2" x 11" size originals that are oriented
RES. CON. SET
horizontally
are not rotated.)
Rotation transmission can be selected separately for
different original sizes. To disable a rotation setting,
clear the checkbox from the appropriate setting.
This setting is used to adjust the exposure level when
scanning an original to be faxed. The initial setting is
standard resolution and auto exposure mode.
Follow steps 1 through 6 of "INITIAL
Follow steps 1 through 6 of "INITIAL
1
1
Select "SENDING FUNCTION" with the [ ]
or [ ] key and then press the [OK] key.
Select "SENDING FUNCTION" with the [ ]
or [ ] key and then press the [OK] key.
2
2
Select "ROTATE TX" with the [ ] or [ ]
key and then press the [OK] key.
Select "RES. CON. SET" with the [ ] or
[ ] key and press the [OK] key.
3
3
Select the desired original size and press
the [OK] key.
Select the resolution setting with the [ ] or
4
4
[
] key and the exposure mode with the [
]
• Size selections are A4, A5R and 8-1/2" x 11".
• When a checkmark appears in the checkbox of the
selected original size, rotation transmission is enabled
for that size.
or [ ] key, and then press the [OK] key.
and contrast settings.
• If the procedure is performed when the setting is
enabled, the checkmark will be cleared and the
setting disabled.
AUTO REDUCE TX
This setting is used to have transmitted faxes reduced to
match the size of the other machine's printing paper.
"AUTO REDUCE TX" is normally enabled. If the setting
is disabled, documents are faxed in their original size.
Because the size is not adjusted to match the size of the
printing paper, part of the received fax may be cut off.
To change the setting for another original
size, repeat step 4.
5
PAGE COUNTER SET
This setting lets you select whether page numbers are
printed at the top of fax pages by the receiving machine.
The normal setting is to have page numbers printed.
Follow steps 1 through 6 of "INITIAL
1
Select "SENDING FUNCTION" with the [ ]
or [ ] key and then press the [OK] key.
Follow steps 1 through 6 of "INITIAL
2
1
Select "AUTO REDUCE TX" with the [ ] or
[ ] key and then press the [OK] key.
Select "SENDING FUNCTION" with the [ ]
or [ ] key and then press the [OK] key.
3
2
• "AUTO REDUCE TX" is enabled and a checkmark
appears in the checkbox.
• If this procedure is performed when the setting is
enabled, the checkmark will be cleared and the
setting disabled.
Select "PAGE COUNTER SET" with the [ ]
or [ ] key and then press the [OK] key.
3
8
•
The setting is enabled (page numbers will be printed)
and a checkmark appears in the checkbox.
• If the procedure is performed when the setting is
enabled, the checkmark will be cleared and the
setting disabled.
When a fax is sent by memory transmission,
Note
the page number and total number of pages
appear at the top of each fax page. When a fax
is sent by Quick On-line transmission or direct
transmission, only the page number appears.
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SYSTEM SETTINGS
Follow steps 1 through 6 of "INITIAL
SEND MODE
This setting is used to select whether the default mode
for sending faxes is memory transmission or direct
transmission. The initial setting is "MEMORY TX".
1
2
3
Select "SENDING FUNCTION" with the [ ]
or [ ] key and then press the [OK] key.
Follow steps 1 through 6 of "INITIAL
1
Select "PRINT STATION # IN RCVD DATA"
with the [ ] or [ ] key and then press the
[OK] key.
Select "SENDING FUNCTION" with the [ ]
or [ ] key and then press the [OK] key.
2
Press the [ ] or [ ] key to select "OUT"
or "IN DATA", and then press the [OK] key.
4
Select "SEND MODE" with the [ ] or [ ]
key and then press the [OK] key.
3
ACC. NAME PRINT
Select "MEMORY TX" or "DIRECT TX" with
the [ ] or [ ] key and then press the [OK]
key.
4
When using auditing mode, this setting determines
whether or not the recipient is notified of the sender's
account name when a fax is sent. This setting is
initially disabled (the recipient is not notified).
QUICK ON LINE TX
Follow steps 1 through 6 of "INITIAL
1
This setting is used to select whether or not quick
on-line transmission (transmission while original pages
are being scanned into memory) takes place when a
memory transmission is performed.
If quick on-line transmission is disabled, transmission
will not begin until all original pages have been
scanned into memory.
Normally quick on-line transmission is enabled.
When this function is disabled, transmission will not
begin until all pages of the document have been
scanned. Note that this setting does not apply to
manual transmission. (See "Storing transmission jobs
Select "SENDING FUNCTION" with the [ ]
or [ ] key and then press the [OK] key.
2
Select "ACC. NAME PRINT" with the [ ] or
3
[
] key and then press the [OK] key.
• The setting is enabled and a checkmark appears in
the checkbox.
• This setting is only effective if auditing mode is
enabled.
• If this procedure is performed when the setting is
enabled, the checkmark will be cleared and the
setting disabled.
Follow steps 1 through 6 of "INITIAL
1
RECALL SETTING (BUSY)
This setting is used to set the number of recall
attempts and the interval between recall attempts
when a transmission is not successful due to the line
being busy or other reason.
Normally the machine is set to make 2* recall attempts
at intervals of 3* minutes.
If you do not wish to have recalling take place, set the
number of attempts to "0" (steps 6 and 7).
* Varies depending on country and region.
Select "SENDING FUNCTION" with the [ ]
or [ ] key and then press the [OK] key.
2
Select "QUICK ON LINE TX" with the [ ]
or [ ] key and then press the [OK] key.
• Quick on-line is enabled and a checkmark appears in
the checkbox.
• If this procedure is performed when quick on-line is
enabled, the checkmark will be cleared and quick
on-line disabled.
3
Follow steps 1 through 6 of "INITIAL
1
PRINT STATION # IN RCVD DATA
This setting lets you select the position (inside or
outside the original image) of the date and sender's
information that are printed at the top of each fax page
you send. Normally outside the original image is
selected. To have your name and number printed
inside the original image, select "IN DATA".
Select "SENDING FUNCTION" with the [ ]
or [ ] key and then press the [OK] key.
2
Select "RECALL SETTING (BUSY)" with the
[ ] or [ ] key and then press the [OK] key.
If you do not wish to change the recall interval setting,
go to step 6.
3
For more detailed information on the position of each
Select "RECALL INTERVAL" with the [ ]
or [ ] key and then press the [OK] key.
4
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SYSTEM SETTINGS
Enter the recall interval (01 to 15)* with the
numeric keys and then press the [OK] key.
• The recall interval can be set from 1 to 15* minutes.
Enter the number of recall attempts with the
numeric keys and then press the [OK] key.
• If you do not wish to have recalling take place, set the
number of attempts to "0".
• If the recall interval is set to "0", the machine will
immediately call again after the connection is broken
due to the line error.
5
7
•
After finishing step 5, if you do not wish to change the
number of recall attempts, press the [BACK] key to exit.
* Varies depending on country and region.
Select "RECALL TIMES" with the [ ] or
[ ] key and then press the [OK] key.
6
• If you made a mistake in step 5, move the
Note
cursor to the mistake with the [ ] or [
keys and enter the correct number.
• Even if this setting is enabled, the
]
Enter the number of recall attempts with the
numeric keys and then press the [OK] key.
• If you do not wish to have recalling take place, set the
number of attempts to "0".
7
machine will not re-attempt the call when
a fax is sent by manual transmission.
•
If you made a mistake in step 5 or step 7,
move the cursor to the mistake with the [
or [ ] key and enter the correct number.
RING TIMEOUT IN AUTO TX
Note
]
When sending a fax by automatic transmission (see
time that the machine waits before breaking the
connection when the other machine does not answer
your machine's call. If the other machine does not
respond within this set time, your machine will
automatically break the connection.
• Even if this setting is enabled, the
machine will not re-attempt the call when
a fax is sent by manual transmission.
RECALL SET (ERR)
When sending a fax, this setting is used to select
whether or not the machine will automatically
re-attempt the call if the transmission fails due to a line
error. Normally the machine is set to make 1* recall
attempt at intervals of 1* minute.
If you do not wish to have recalling take place, set the
number of attempts to "0" (steps 6 and 7).
* Varies depending on country and region.
Time selections are "30 SEC.", "45 SEC." and "60 SEC.".
Normally "45 SEC." is selected.*
* Varies depending on country and region.
Follow steps 1 through 6 of "INITIAL
1
Select "SENDING FUNCTION" with the [ ]
or [ ] key and then press the [OK] key.
2
Follow steps 1 through 6 of "INITIAL
1
Select "RING TIMEOUT IN AUTO TX" with
the [ ] or [ ] key and then press the [OK]
key.
3
Select "SENDING FUNCTION" with the [ ]
or [ ] key and then press the [OK] key.
2
Select the time with the [ ] or [ ] key and
then press the [OK] key.
Selections for the call time are "30 SEC.", "45 SEC.",
"60 SEC.".*
4
Select "RECALL SET(ERR)" with the [ ]
or [ ] key and then press the [OK] key.
If you do not wish to change the recall interval setting,
go to step 6.
3
* Varies depending on country and region.
Select "RECALL INTERVAL" with the [ ]
or [ ] key and then press the [OK] key.
4
8
Enter the recall interval (00 to 15) with the
numeric keys and then press the [OK] key.
5
• The recall interval can be set from 0 to 15 minutes.
•
After finishing step 5, if you do not wish to change the
number of recall attempts, press the [BACK] key to exit.
Select "RECALL TIMES" with the [ ] or
[ ] key and then press the [OK] key.
6
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SYSTEM SETTINGS
AUTO COVER SHEET
#OF RINGS MAN.RX
Even if reception mode is set to manual when the fax
is received, this program automatically switches the
settings from manual to automatic and initiates
reception when the number of ring tones reaches the
number set by the program.
Any number of rings from 0 to 9 can be selected.
Normally "0" is selected.
When this setting is enabled, a cover page is
automatically generated and added to each fax
transmission. The cover page shows the date, time,
destination name, sender's name, sender's fax
number, number of pages, and a message if the
message function is selected. A cover sheet cannot be
added when scanning a document into the public box
or F-code public box (polling memory), or when
performing polling, F-code relay broadcast
transmission, or manual transmission.
Follow steps 1 through 6 of "INITIAL
1
Normally this setting is disabled (a cover sheet is not
added).
Select "RCV. FUNCTION" with the [ ] or
[ ] key and then press the [OK] key.
2
Follow steps 1 through 6 of "INITIAL
1
Select "#OF RINGS MAN.RX" with the [ ] or
3
[
] key and then press the [OK] key.
Select "SENDING FUNCTION" with the [ ]
or [ ] key and then press the [OK] key.
2
Enter the number of rings (0 to 9) with the
numeric keys and then press the [OK] key.
The number of rings can be set to any number from 0 to 9.
4
Select "AUTO COVER SHEET" with the
[ ] or [ ] key and then press the [OK]
key.
3
* Varies depending on country and region.
TRAY SELECTION
This setting is used to select which output trays can be
used for received faxes. All output trays are initially
enabled.
Select "YES" with the [ ] or [ ] key and
then press the [OK] key.
4
If you do not wish cover sheets to be added
to transmissions, select "NO" in step 4 and
press the [OK] key.
Note
Follow steps 1 through 6 of "INITIAL
1
Select "RCV. FUNCTION" with the [ ] or
[ ] key and then press the [OK] key.
2
RCV. FUNCTION
These settings are used to change the default settings
(initially set at the factory) for the various fax reception
functions to settings that better meet your needs.
Select "TRAY SELECTION" with the [ ] or
[ ] key and then press the [OK] key.
3
#OF RINGS AT. RX
Select the tray that you wish to enable with the
4
[
] or [ ] key and then press the [OK] key.
When the reception mode is set to auto, this setting is
used to select the number of rings on which the
machine automatically receives a call and begins fax
Any number of rings from 0 to 9 can be selected.*
Normally "2" is selected.
• The selected tray is enabled and a checkmark
appears in the checkbox.
•
If this procedure is performed when the tray is enabled,
the checkmark will be cleared and the tray disabled.
To enable another tray, repeat step 4. To
exit, press the [BACK] key.
* Varies depending on country and region.
5
Follow steps 1 through 6 of "INITIAL
1
•
The trays that can be enabled will vary
depending on the options that are installed.
Note
• The trays cannot all be disabled.
Select "RCV. FUNCTION" with the [ ] or
[ ] key and then press the [OK] key.
2
Select "#OF RINGS AT. RX" with the [ ] or
3
[
] key and then press the [OK] key.
Enter the number of rings (0 to 9) with the
numeric keys and then press the [OK] key.
The number of rings can be set to any number from 0 to 9.
4
If the number of rings is set to 0, the
machine will receive faxes without ringing.
Note
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SYSTEM SETTINGS
RECEIVED DATA PRINT CONDITION
DUPLEX RECEPTION
(Only on models with the two-sided printing
This setting determines the selection condition for paper
when printing received documents. Select one of the three
conditions below. "REDUCTION" is normally selected.
• "REDUCTION"
Each received image is printed at actual size when
possible. When not possible, the image is
automatically reduced before printing.
function)
This setting is used to select whether or not received
faxes are printed on both sides of the paper. When
two-sided printing is enabled and a fax that is two pages
or longer is received (the pages must be the same size),
the fax will be printed on both sides of the paper.
• "DIVISION"
Follow steps 1 through 6 of "INITIAL
Each received image is printed at actual size. If necessary,
the image is split onto multiple sheets of paper.
• "ACTUAL SIZE"
1
The received fax image is printed at its actual size
(without dividing it onto multiple sheets of paper). If
the same size of paper or larger paper is not loaded,
the fax will be received in memory and will not be
printed until a suitable size of paper is loaded.
Select "RCV. FUNCTION" with the [ ] or
2
[
] key and then press the [OK] key.
Select "DUPLEX RECEPTION" with the [ ]
or [ ] key and then press the [OK] key.
3
• The setting is enabled (two-sided printing will take
place) and a checkmark appears in the checkbox.
• If the procedure is performed when the setting is
enabled, the checkmark will be cleared and the
setting disabled.
Follow steps 1 through 6 of "INITIAL
1
Select "RCV. FUNCTION" with the [ ] or
2
[
] key and then press the [OK] key.
8 1/2x11 RX REDUCE PRINT
Select "RECEIVED DATA PRINT
CONDITION" with the [ ] or [ ] key and
then press the [OK] key.
3
4
This setting is used to select whether received 8-1/2" x
11"R-size faxes are reduced. When an 8-1/2" x 11"R
fax is received, part of the document is normally cut
off. This setting can be turned on to have 8-1/2" x 11"R
faxes reduced to fit on A4R paper. The setting is
initially turned off.
Select "REDUCTION", "DIVISION" or
"ACTUAL SIZE" with the [ ] or [ ] key
and then press the [OK] key.
Follow steps 1 through 6 of "INITIAL
1
AUTO RCV REDUCE TO REGULAR SIZE
When you receive a fax that includes the sender's
name and number, the received image is slightly larger
than the standard size*. This setting lets you select
whether or not the received image is automatically
reduced before printing to fit the standard size.
Normally this setting is enabled.
Select "RCV. FUNCTION" with the [ ] or
[ ] key and then press the [OK] key.
2
Select "8 1/2x11 RX REDUCE PRINT" with
the [ ] or [ ] key and then press the [OK]
key.
3
* Standard sizes are sizes such as A4 and B5.
Follow steps 1 through 6 of "INITIAL
• The setting is turned on and a checkmark appears in
the checkbox.
• If this procedure is performed when the setting is
turned on, the checkmark is cleared and the setting
turned off.
1
Select "RCV. FUNCTION" with the [ ] or
[ ] key and then press the [OK] key.
2
• Reduction takes place when the setting is turned on,
and does not take place when the setting is turned off.
Select "AUTO RCV REDUCE TO REGULAR
SIZE" with the [ ] or [ ] key and then
press the [OK] key.
8
3
If this setting is turned off, part of the image
may be cut off.
Note
• The setting is enabled and a checkmark appears in
the checkbox.
• If this procedure is performed when the setting is
enabled, the checkmark will be cleared and the
setting disabled.
• If this setting is disabled (no reduction)
Note
and the received data print condition is set
to division, the image may be clipped.
If auto receive reduce is disabled, an image
larger than the standard size will be cut off.
However, the image will be clearer because it
will be printed at the same size as the original.
•
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SYSTEM SETTINGS
Enter the passcode with the numeric keys
and then press the [OK] key.
If you do not need to specify an F-code confidential box
in the destination fax machine, press the [OK] key
without entering anything.
FW. RX DATA
7
This setting is used to select whether or not received
faxes are forwarded to a fax machine programmed as
the faxes. The setting is initially disabled.
To delete the number, follow these steps:
(1) Select "DELETE" in step 4 and then
Note
press the [OK] key.
(2) Select "DELETE" with the [ ] or [
key and then press the [OK] key.
Follow steps 1 through 6 of "INITIAL
1
]
Select "RCV. FUNCTION" with the [ ] or
2
EARLIER OUTPUT
[
] key and then press the [OK] key.
When a received fax cannot be printed because the
machine is out of appropriate paper and a fax is
subsequently received that can be printed, this setting
determines whether the subsequent fax is printed
before the fax that cannot be printed. The setting is
initially enabled (the subsequent fax is printed first).
Select "FW. RX DATA" with the [ ] or [ ]
key and then press the [OK] key.
• The setting is enabled and a checkmark appears in
the checkbox.
• If the procedure is performed when the setting is
enabled, the checkmark will be cleared and the
setting disabled.
3
Follow steps 1 through 6 of "INITIAL
1
This setting only operates when the fax
number of the machine that is to receive the
forwarded faxes is programmed.
Note
Select "RCV. FUNCTION" with the [ ] or
[ ] key and then press the [OK] key.
2
Select "EARLIER OUTPUT" with the [ ] or
RECEIVED DATA FW. STATION SET
3
[
] key and then press the [OK] key.
When a problem prevents the machine from printing a
received fax, the fax forwarding function (page 49) can
be used to forward the received fax to another fax
machine. Use this setting to program the fax number of
the destination fax machine. Only one fax number can
be programmed (maximum of 50 digits).
• The setting is enabled (the subsequent fax is printed
first) and a checkmark appears in the checkbox.
• If the procedure is performed when the setting is
enabled, the checkmark will be cleared and the
setting disabled.
To specify an F-code confidential box in the
destination fax machine, enter the sub-address and
passcode after the fax number in steps 6 and 7 below.
ANTI JUNK FAX
When this setting is enabled, reception from fax
numbers programmed using the "ENTER JUNK FAX
#" program will be blocked.
Follow steps 1 through 6 of "INITIAL
1
This program is normally disabled.
Follow steps 1 through 6 of "INITIAL
1
Select "RCV. FUNCTION" with the [ ] or
[ ] key and then press the [OK] key.
2
Select "RCV. FUNCTION" with the [ ] or
[ ] key and then press the [OK] key.
2
Select "RECEIVED DATA FW. STATION
SET" with the [ ] or [ ] key and then
press the [OK] key.
3
Select "ANTI JUNK FAX" with the [ ] or
[ ] key and then press the [OK] key.
3
• The setting is enabled and a checkmark appears in
the checkbox.
• If this procedure is performed when the setting is
enabled, the checkmark will be cleared and the
setting disabled.
Select "STORE" with the [ ] or [ ] key
and then press the [OK] key.
4
Enter the forwarding fax number with the
numeric keys and then press the [OK] key.
5
Enter the sub-address with the numeric
keys and then press the [OK] key.
6
If you do not need to specify an F-code confidential box
in the destination fax machine, press the [OK] key
without entering anything.
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SYSTEM SETTINGS
Follow steps 1 through 6 of "INITIAL
ENTER JUNK FAX #
1
2
3
This setting is used to program fax numbers from
which you wish to block reception. Up to 50 fax
numbers can be stored (maximum of 20 digits each).
To block reception from the programmed fax numbers,
the "ANTI JUNK FAX" setting must be enabled.
Select "POLLING SECURITY" with the [ ]
or [ ] key and then press the [OK] key.
Select "POLLING SECURITY" with the [ ]
or [ ] key and then press the [OK] key.
• The setting is enabled and a checkmark appears in
the checkbox.
• If this procedure is performed when the setting is
enabled, the checkmark will be cleared and the
setting disabled.
Follow steps 1 through 6 of "INITIAL
1
Select "RCV. FUNCTION" with the [ ] or
[ ] key and then press the [OK] key.
2
Select "ENTER JUNK FAX #" with the [ ]
or [ ] key and then press the [OK] key.
3
POLLING PASSCODE # MODE
Select "ENTER" with the [ ] or [ ] key
and then press the [OK] key.
4
When "POLLING SECURITY" is enabled, use this
setting to program (or delete) the fax numbers of the
machines that are allowed to poll your machine.
Programmed fax numbers are called passcodes. Up to
10 fax numbers can be programmed. To check the
programmed numbers, print the "SYSTEM SET LIST"
Enter a 2-digit control number from 01 to
5
50 with the numeric keys to identify the fax
number that will be entered in the next
step, and then press the [OK] key.
Enter the fax number that you wish to
block with the numeric keys, and then
press the [OK] key.
6
Follow steps 1 through 6 of "INITIAL
1
To delete a number, follow these steps:
Note
Before deleting a number, use the "LIST
control number that identifies the fax
number (01 to 50) that you wish to delete.
The control number must be entered to
delete the fax number. (The fax number will
not appear in the display. If the wrong
control number is accidentally entered, a fax
number other than the fax number that you
wish to delete will be deleted.)
Select "POLLING SECURITY" with the [ ]
or [ ] key and then press the [OK] key.
2
Select "POLLING PASSCODE # MODE"
with the [ ] or [ ] key and then press the
[OK] key.
3
Select "ENTER" with the [ ] or [ ] key
and then press the [OK] key.
4
(1) Select "DELETE" in step 4 and then
press the [OK] key.
(2) Select the 2-digit control number (01 to
50) that identifies the fax number that
Enter a 2-digit control number from 01 to 10
5
with the numeric keys to identify the
passcode that will be entered in the next
step, and then press the [OK] key.
you wish to delete with the [ ] or [
key and then press the [OK] key.
(3) Select "DELETE" with the [ ] or [
key and then press the [OK] key.
]
]
If you make a mistake, move the cursor to the mistake
with the [ ] or [ ] keys and enter the correct number.
Enter the passcode number (up to 20
digits) and then press the [OK] key.
If you make a mistake, press the [C] key and then
re-enter the correct number.
6
POLLING SECURITY
These settings are used for the public box for regular
polling memory. Note that they do not apply to F-code
8
To clear a passcode number, follow these
steps:
Note
(1) Select "DELETE" in step 4 and then
press the [OK] key.
(2) Enter the control number that identifies
the number you wish to clear, and then
press the [OK] key.
POLLING SECURITY
When performing polling memory (see "Polling security"
machine will be allowed to poll your machine, or only
machines that have been programmed in your machine.
Normally this setting is enabled.
(3) Select "DELETE" with the [ ] or [
key and then press the [OK] key.
]
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APPENDIX
9
This chapter contains the specifications of the fax function and the index.
SPECIFICATIONS
For information on power requirements, power consumption, dimensions, weight, and other specifications that are common
to all features of the machine, see "SPECIFICATIONS" in the "Start Guide".
Applicable telephone line
Compression method
Transmission mode
Public switched telephone network
MH, MR, MMR, JBIG
Super G3, G3 (this machine can only communicate with fax machines that support
the G3 or Super G3 standard)
Scanning method
Flatbed CCD
Scanning resolution
(supports ITU-T
standards)
8 x 3.85 lines/mm (Standard)
8 x 7.7 lines/mm (Fine, Fine-Halftone)
8 x 15.4 lines/mm (Super Fine, Super Fine - Halftone)
16 x 15.4 lines/mm (Ultra Fine, Ultra Fine - Halftone)
Printing method
Electrophotography
Transmission speed
33.6 kbps down to 2.4 kbps Automatic fallback
1
Transmission time*
2 seconds (Super G3 mode / 33.6 kbps, JBIG),
6 seconds (G3 ECM mode / 14.4 kbps, JBIG)
Paper size
A3 to A5, 8-1/2" x 11" (Inch-based machine: 11" x 17" to 5-1/2" x 8-1/2", A4)
293 mm max. (A3 printing) or 11.5" max. (11" x 17" printing)
Effective recording width
Transmittable original size A3 to A5 (Inch-based machine: 11" x 17" to 5-1/2" x 8-1/2")
Effective scanning width
Halftone transmission
Contrast adjustment
Maximum 297 mm (11.7")
Yes (256 levels)
Automatic (5 levels by manual adjustment)
Possible (1 telephone)
Extension telephone
connection
Auto-dialling
A combined total of 50 Rapid dial and group dial keys can be stored; 300 speed dial
destinations can be stored.
Timer Transmission
Program function
F-code support
Yes
Yes (9 programs)
Yes (can transmit and receive SUB/SEP (sub-address) and SID/PWD (passcode)
signals)
2
Auto document feeding
Image memory
Yes (maximum of 40 sheets, 30 sheets of 90 g/m (24 lbs.) paper, or total stack
thickness of 4 mm (5/32") or less)
16 MB
Error Correction Mode (ECM) Yes
*1 Transmission speed is for an A4 or 8-1/2" x 11" document with approximately 700 characters at standard resolution (8 x 3.85
lines/mm) sent in high speed mode (33.6 kbps (JBIG) or 14.4 kbps (JBIG)). This is only the time required to transmit the image
information; the time required to send protocol signals is not included. Actual transmission times will vary depending on the
contents of the document, the receiving machine type, and telephone line conditions.
Some discrepancies may exist in the illustrations and content due to improvements to the machine.
112
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INDEX
Symbols / Numbers
#of rings at. RX .......................................................108
8 1/2x11 RX reduce ................................................109
E
Earlier output..................................................... 27,110
ECM ......................................................................... 24
Editing/deleting
- F-code confidential boxes .................................. 81
- F-code public (polling memory) boxes ............... 84
- F-code relay groups ........................................... 83
- Group keys......................................................... 73
- Programs............................................................ 76
- Rapid keys ......................................................... 72
- Speed dial numbers ........................................... 72
End sound length ................................................... 101
Enter junk fax # ...................................................... 111
Entering characters .................................................. 86
Exposure, selecting.................................................. 14
Extension phone connection .................................... 64
A
Acc. name print .......................................................106
Account # set ..........................................................103
Account control .......................................................103
Account number........................................................10
Advanced transmission methods
- Broadcast transmission.......................................31
- Cover sheet/message function ...........................43
- Dual page scan ...................................................42
- Forwarding function ............................................49
- Own number sending..........................................41
- Timer transmission..............................................33
Alarm sounds ............................................................92
Anti junk fax.............................................................110
Auditing mode ...........................................................10
Auto cover sheet .....................................................108
Auto listing.................................................................99
Auto rcv reduce to regular size ...............................109
Auto reduce TX .......................................................105
Auto-dialling ........................................................15, 19
Automatic reduction function.....................................11
F
Fax mode ................................................................... 9
Fax print hold ........................................................... 29
Fax transmission
- Direct transmission............................................. 22
- Rotate TX......................................................... 105
- Speed dialling..................................................... 19
- Storing transmission jobs
(memory transmission)....................................... 23
Faxing a two-sided original ...................................... 21
F-code confidential transmission
- F-code confidential reception............................. 59
- F-code confidential transmission........................ 59
F-code polling memory
B
Base screen ................................................................9
Boxes ........................................................................52
Broadcast transmission.............................................31
- F-code polling..................................................... 57
- F-code polling memory....................................... 54
F-code relay broadcast transmission
- F-code relay broadcast transmission ................. 63
- F-code relay request transmission..................... 63
Forwarding destination............................................. 49
Forwarding function.................................................. 49
Fw. RX data ........................................................... 110
Fw. station set ........................................................ 110
C
Cancelling
- F-code polling .....................................................58
- Forwarding ..........................................................50
- Polling .................................................................36
- Transmission.......................................................25
Cancelling a fax transmission ...................................25
Cancelling a stored transmission job ........................26
Clearing document data
- F-code public (polling memory) boxes ................56
Communication activity .............................................92
Communication activity report...................................92
Connecting an extension phone................................64
Contents......................................................................2
G
Group dialling ........................................................... 15
I
Image rotation .......................................................... 24
Inbound routing settings........................................... 45
Initial setting ........................................................... 100
D
Date & time set........................................................104
Date and time..............................................................6
DIAL MODE ............................................................100
Direct transmission....................................................22
Disable fax print hold...............................................104
DISTINCTIVE RING................................................102
Document glass ........................................................12
Dual mode...............................................................100
Dual page scan .........................................................42
Duplex reception .....................................................109
L
Line connection .......................................................... 4
LINE STATUS indicator ........................................... 27
Lithium battery............................................................ 4
Long originals........................................................... 11
113
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M
R
Memory transmission................................................23
Rapid dialling............................................................ 15
Rcv. function .......................................................... 108
Read-end ................................................................. 18
Recall set (err)........................................................ 107
Recall setting (busy)............................................... 106
Received data print condition................................. 109
Receiving party is busy ............................................ 24
Reception ................................................................. 27
- Automatic reception ........................................... 27
- Remote reception............................................... 65
Redialling ................................................................. 15
Relay machine ......................................................... 62
Relay request machine ............................................ 62
Remote reception............................................. 65, 102
Res. con. set .......................................................... 103
Resolution, selecting ................................................ 14
Ring timeout in auto TX.......................................... 108
Rotate TX............................................................... 105
O
On-hook dialling ........................................................15
Operation panel...........................................................7
Original size ..............................................................13
Original sizes.............................................................11
Own number sending................................................41
Own passcode set...................................................101
P
Page counter set.....................................................105
Paper sizes .................................................................6
Passcode ..................................................................50
Pause................................................................17, 100
PC-Fax........................................................................4
Placing the original....................................................12
Polling function..........................................................35
Polling memory ..................................................36, 39
Polling passcode numbers
S
Scanning area of original ......................................... 11
Searching for a destination ...................................... 20
Self-diagnostic function ............................................ 93
Send mode............................................................. 106
Sender information................................................... 41
Sender's name ........................................................... 6
Sender's number........................................................ 6
Sending a fax ........................................................... 17
Sending function .................................................... 105
Serial polling............................................................. 37
Speaker volume ..................................................... 101
Specifications ......................................................... 112
SPF .......................................................................... 12
Standard sizes ......................................................... 13
Storing transmission jobs ......................................... 23
Sub-address............................................................. 52
System settings........................................................ 96
- Deleting.............................................................111
- Programming ....................................................111
Polling security...................................................40,111
Power switch...............................................................4
Print passcode ..........................................................79
Print selection............................................................99
Print station # in rcvd data.......................................106
Printing
- Acc. usage list.....................................................99
- Activity report ................................................85, 99
- Conf. RX list ........................................................85
- F-code confidential boxes ...................................61
- F-code public (polling memory) boxes ................56
- Junk fax # list ......................................................99
- Mem. polling list ..................................................85
- Public (polling memory) boxes............................39
- System set list.....................................................99
- Timer list .............................................................85
- Transaction report.........................................90, 99
Problems and solutions.............................................94
Programming
- F-code confidential boxes ...................................79
- F-code public (polling memory) boxes ................81
- F-code relay groups ............................................80
- F-code settings ...................................................68
- Group keys..........................................................71
- Programs ............................................................76
- Rapid keys ..........................................................67
- Speed dial numbers ............................................67
Programs...................................................................44
T
Timer transmission................................................... 33
Transaction report .................................................... 90
Transmission
- Auto-dialling ....................................................... 19
- Cancelling .......................................................... 25
- Image rotation .................................................... 24
- Quick on-line transmission................................. 24
- Two-sided original.............................................. 21
Transmission error ................................................... 24
Transmission settings .............................................. 22
Tray selection......................................................... 108
TX/RX end sound................................................... 101
Type/note column..................................................... 90
Q
Quick on line TX......................................................106
Quick on-line transmission........................................24
U
Using an extension phone for voice calls................. 64
W
Warning messages .................................................. 92
114
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INDEX BY PURPOSE
Advanced transmission methods
Programming/settings
Broadcast transmission.............................................31
Cover sheet/message function..................................43
Dual page scan .........................................................42
Forwarding function...................................................49
Own number sending................................................41
Polling function
Deleting
- F-code confidential boxes .................................. 82
- F-code public (polling memory) boxes ............... 84
- F-code relay groups ........................................... 83
- Group keys......................................................... 75
- Programs............................................................ 77
- Rapid keys ......................................................... 73
- Speed Dial numbers........................................... 73
Editing
- F-code confidential boxes .................................. 82
- F-code public (polling memory) boxes ............... 84
- F-code relay groups ........................................... 83
- Group keys......................................................... 73
- Programs............................................................ 77
- Rapid keys ......................................................... 72
- Speed Dial numbers........................................... 72
Exposure setting ...................................................... 14
Original scanning size .............................................. 13
- Programming
- F-code confidential boxes .................................. 79
- F-code public (polling memory) boxes ............... 81
- F-code relay groups ........................................... 80
- F-code settings................................................... 68
- Group keys......................................................... 71
- Programs............................................................ 76
- Rapid key ........................................................... 67
- Speed Dial numbers........................................... 67
Resolution setting..................................................... 14
- Polling .................................................................36
- Polling memory ...................................................38
Programs...................................................................44
Timer Transmission...................................................33
Entering characters
Alphabetical characters.............................................88
Numbers....................................................................88
Special characters.....................................................89
Symbols ....................................................................88
Faxes, sending and receiving
Cancelling a fax transmission ...................................25
Dialling methods
- Group dialling......................................................15
- On-hook dialling ..................................................15
- Rapid dialling ......................................................15
- Redialling ............................................................15
- Speed dialling .....................................................15
Receiving faxes
-
Activating fax reception from an extension phone ..65
- Basic procedure for receiving faxes....................27
Sending faxes
- Basic procedure for sending faxes......................17
- Faxing a two-sided original .................................21
- Placing the original..............................................12
Transmission using F-codes
F-code confidential transmission.............................. 59
F-code polling........................................................... 57
F-code polling memory............................................. 54
F-code relay broadcast transmission ....................... 62
Preparations
Connecting to the telephone line.................................4
Program the sender's name....................................100
Program the sender's number.................................100
Set the date and time..............................................104
Troubleshooting
Alarm sounds ........................................................... 92
Communication activity report, viewing.................... 92
Problems and solutions............................................ 94
Receiving party is busy ............................................ 24
Transaction report is printed .................................... 90
Transmission error occurs........................................ 24
Warning message is displayed ................................ 92
Printing
List.............................................................................99
Programmed information/settings .............................85
Report .......................................................................85
115
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WARNING:
This is a Class A product. In a domestic environment this product may cause radio interference in which case the
user may be required to take adequate measures.
SHARP ELECTRONICS (Europe) GmbH
Sonninstraße 3, D-20097 Hamburg
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MX-FX13
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