Savin Fax Machine G1619 User Guide
Operating Instructions  
Facsimile Reference  
<Basic Features>  
<Advanced Features>  
Part #G1619  
Read this manual carefully before you use this product and keep it handy for future  
reference.  
For safety, please follow the instructions in this manual.  
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NOTICE  
R CAUTION:  
Use of controls, adjustments or performance of procedures other than those  
specified herein may result in hazardous radiation exposure.  
Shielded interconnect cables must be employed with this equipment to ensure  
compliance with the pertinent RF emission limits governing this device.  
Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage.  
Safety precautions and interlock mechanisms have been designed to prevent any possible laser  
beam exposure to the operator.  
Note to users in the United States of America  
-Notice:  
This equipment has been tested and found to comply with the limits for a Class  
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed  
to provide reasonable protection against harmful interference in a residential in-  
stallation. This equipment generates, uses and can radiate radio frequency ener-  
gy and, if not installed and used in accordance with the instructions, may cause  
harmful interference to radio communications. However, there is no guarantee  
that interference will not occur in a particular installation. If this equipment does  
cause harmful interference to radio or television reception, which can be deter-  
mined by turning the equipment off and on, the user is encouraged to try to cor-  
rect the interference by one more of the following measures:  
• Reorient or relocate the receiving antenna.  
• Increase the separation between the equipment and receiver.  
• Connect the equipment into an outlet on a circuit different from that to which  
the receiver is connected.  
• Consult the dealer or an experienced radio /TV technician for help.  
-Warning  
Changes or modifications not expressly approved by the party responsible for  
compliance could void the user's authority to operate the equipment.  
i
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Note to users in Canada  
-Note:  
This Class B digital apparatus complies with Canadian ICES-003.  
Remarque concernant les utilisateurs au Canada  
-Avertissement:  
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Can-  
ada.  
-Notice about the Telephone Consumer Protection Act (Valid in USA  
only).  
The Telephone Consumer Protection Act of 1991 among other things makes it  
unlawful for any person to send any message via a telephone fax machine unless  
such message clearly contains in a margin at the top or bottom of each transmit-  
ted page or on the first page of the transmission, the date and time it is sent and  
an identification of the business, other entity, or other individual sending the  
message and the telephone number of the sending machine or such business,  
other entity or individual. This information is transmitted with your document  
by the TTI (Transmit Terminal Identification) feature. In order for you to meet  
the requirement, your machine must be programmed by following the instruc-  
tions in the accompanying Operation Manual. In particular, please refer to the  
chapter of Installation. Also refer to the TTI (Transmit Terminal Identification)  
programming procedure to enter the business identification and telephone  
number of the terminal or business. Do not forget to set the date and time.  
Thank you.  
For this machine, TTI is called FAX HEADER.  
ii  
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Important Safety Instructions  
Caution  
When using your telephone equipment, basic safety precautions should always  
be followed to reduce the risk of fire, electric shock and injury to persons, includ-  
ing the following:  
• Do not use this product near water, for example, near a bath tub, wash bowl,  
kitchen sink or laundry tub, in a wet basement or near a swimming pool.  
• Avoid using a telephone during an electrical storm. There may be a remote  
risk of electric shock from lightning.  
• Do not use a telephone in the vicinity of a gas leak to report the leak.  
• Use only the power cord and batteries indicated in this manual. Do not dis-  
pose of batteries in a fire. They may explode. Check with local codes for pos-  
sible special disposal instructions.  
Save these instructions.  
Certalnes mesures de sécurité doivent être prises pendant l'utilisation de matéri-  
al téléphonique afin de réduire les risques d'incendle , de choc électrique et de  
blessures. En voici quelquesunes:  
• Ne pas utiliser l'appareil près de l'eau, p.ex., près d'une balgnoire, d'un lava-  
bo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près  
d'une piscine.  
• Éviter d'utiliser le téléphone (sauf s'il s'agit d'un apparell sans fil) pendant un  
orage électrique. Ceci peut présenter un risque de choc électrique causé par la  
foudre.  
• Ne pas utiliser l'appareil téléphonique pour signaler une fulte de gaz s'il est  
situé près de la fuite.  
• Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans  
ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se con-  
former aux ègrlements pertinents quant à l'élimination des piles.  
Conserver ces instructions.  
iii  
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How to Read this Manual  
Symbols  
In this manual, the following symbols are used:  
R WARNING:  
This symbol indicates a potentially hazardous situation that might result in  
death or serious injury when you misuse the machine without following the in-  
structions under this symbol. Be sure to read the instructions, all of which are de-  
scribed in the Safety Information section in the Copy Reference manual.  
R CAUTION:  
This symbol indicates a potentially hazardous situation that might result in mi-  
nor or moderate injury or property damage that does not involve personal injury  
when you misuse the machine without following the instructions under this  
symbol. Be sure to read the instructions, all of which are described in the Safety  
Information section in the Copy Reference manual.  
* The statements above are notes for your safety.  
Important  
If this instruction is not followed, paper might be misfed, originals might be  
damaged, or data might be lost. Be sure to read this.  
Preparation  
This symbol indicates the prior knowledge or preparations required before op-  
erating.  
Note  
This symbol indicates precautions for operation, or actions to take after misop-  
eration.  
Limitation  
This symbol indicates numerical limits, functions that cannot be used together,  
or conditions in which a particular function cannot be used.  
Reference  
This symbol indicates a reference.  
{
}
Keys built into the machine's operation panel.  
iv  
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Manuals for This Machine  
Two Facsimile Reference manuals are provided, the Basic Features manual and  
the Advanced Features manual. Please refer to the manual that suits your needs.  
Basic Features (this manual)  
The Basic Features manual explains the most frequently used fax functions and  
operations.  
Advanced Features  
The Advanced Features manual describes more advanced functions, and also  
explains settings for key operators.  
❖ Chapter 1 Transmission Options  
Explains about sending at a specific time without having to be by the machine  
and also taking advantage of off-peak telephone line charges.  
❖ Chapter 2 Job Information  
Explains about erasing a fax message stored in memory and checking the con-  
tents of any files in memory.  
❖ Chapter 3 Other Transmission Features  
Explains about useful features for transmission. You can find out about dial-  
ing numbers easily.  
❖ Chapter 4 Reception Features  
Explains about reception features. You can find out about screening out mes-  
sage from anonymous senders.  
❖ Chapter 5 Facsimile User Tools  
Explains about programming frequently used functions for User Function  
Key and setting the Date and Time.  
❖ Chapter 6 Key Operator Settings  
Explains about functions the key operator handles . You can find out how to  
change the user parameter settings.  
❖ Chapter 7 Troubleshooting  
Explains about things you should do when an Error Report is printed and  
power is turned off.  
❖ Chapter 8 Appendix  
You can check the specifications for this machine.  
v
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TABLE OF CONTENTS  
1.Getting Started  
Machine Types............................................................................................ 1  
Guide to Components................................................................................ 2  
Front View...................................................................................................... 2  
Side View ....................................................................................................... 3  
Control Panel .............................................................................................. 4  
Starting the Machine .................................................................................. 6  
Turning On the Power.................................................................................... 6  
Turning Off the Power.................................................................................... 7  
Changing Modes......................................................................................... 8  
Reading the Display ................................................................................... 9  
Reading the Display and Using Keys............................................................. 9  
Standby Display ........................................................................................... 10  
Communication Display ............................................................................... 10  
Display Prompts........................................................................................... 10  
2.Faxing  
Transmission Modes................................................................................ 11  
Switching between Memory Transmission and Immediate Transmission.... 12  
Setting Originals....................................................................................... 13  
Placing a Single Original on the Exposure Glass......................................... 14  
Loading Originals in the Document Feeder.................................................. 14  
Original Sizes Difficult to Detect................................................................... 15  
Memory Transmission ............................................................................. 16  
Canceling a Memory Transmission ........................................................ 19  
Before the Start Key is Pressed................................................................... 19  
While the Original is Being Scanned............................................................ 19  
During Transmission .................................................................................... 19  
While the Original is Awaiting Transmission ................................................ 20  
Immediate Transmission ......................................................................... 21  
Canceling an Immediate Transmission.................................................. 23  
Before the Start key is Pressed.................................................................... 23  
After the Start key is Pressed....................................................................... 23  
Scan Settings............................................................................................ 24  
Resolution .................................................................................................... 24  
Original Type................................................................................................ 25  
Image Density (Contrast) ............................................................................. 25  
Dialing........................................................................................................ 26  
Entering Numbers Directly ........................................................................... 26  
Using Quick Dials......................................................................................... 27  
Using Speed Dials........................................................................................ 28  
Using Groups ............................................................................................... 29  
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Reception Modes...................................................................................... 31  
Selecting the Reception Mode ..................................................................... 31  
3.Registering  
Own Name/Fax Header/Own Fax Number.............................................. 33  
Registering................................................................................................... 34  
Editing ......................................................................................................... 35  
Deleting........................................................................................................ 36  
Quick Dial.................................................................................................. 38  
Registering .................................................................................................. 38  
Editing ......................................................................................................... 40  
Deleting ....................................................................................................... 41  
Quick Dial Key Label (Dial label).................................................................. 42  
Speed Dial ................................................................................................. 44  
Registering .................................................................................................. 44  
Editing .......................................................................................................... 46  
Deleting ....................................................................................................... 47  
Groups....................................................................................................... 49  
Registering .................................................................................................. 49  
Editing .......................................................................................................... 52  
Deleting........................................................................................................ 55  
Entering Characters ................................................................................. 59  
Available Characters.................................................................................... 59  
Keys ............................................................................................................. 59  
How to Enter Characters.............................................................................. 60  
4.Troubleshooting  
Adjusting Volume..................................................................................... 61  
Error Messages ........................................................................................ 63  
When the {Facsimile} key is Lit in Red..................................................... 64  
When the Receive File Indicator is Lit.................................................... 65  
Solving Problems ..................................................................................... 66  
INDEX......................................................................................................... 67  
ADVANCED FEATURES are in second section.  
vii  
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viii  
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1. Getting Started  
Machine Types  
This machine comes in three models.  
Model A  
Type1  
Model B  
Type1  
Type2  
Copy Speed  
12 copies/minute  
(A4, 81/2"×11" )  
13 copies/minute  
(A4, 81/2"×11" )  
13 copies/minute  
(A4, 81/2"×11" )  
Paper Capacity for  
Bypass Tray  
1 sheet  
100 sheets  
100 sheets  
Paper Tray Unit  
Fax Unit  
Not available  
Option  
Option  
Option  
Option  
Option  
Standard  
Standard  
Document Feeder  
Option  
1
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Getting Started  
Guide to Components  
Front View  
1
Following illustration is for Model B.  
1. Exposure Glass Cover  
5. main power switch  
Lower the Exposure Glass Cover over  
originals placed on the exposure glass.  
If the machine does not operate after  
turning on the operation switch, check if  
the main power switch is turned on. If it  
is off, turn it on. However, if the machine  
is installed with the fax option, do not  
turn the main power switch off.  
2. Document Feeder (ADF) (Option  
for Type1)  
Originals will be fed automatically.  
3. Exposure Glass  
Note  
Place the original face down on the upper  
left corner of the exposure glass, aligning  
the upper left corner with the reference  
mark. Close the exposure glass cover  
when you set a document on the expo-  
sure glass.  
❒ The main power switch is normally  
set by your service representative. Do  
not touch this switch.  
❒ When you press the operation switch  
and there is still no power, turn on the  
main power switch.  
4. Handset (Option)  
This permits voice communication.  
❒ If you leave the main power switch off  
for more than 12 hours, all files in  
memory are lost.  
2
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Guide to Components  
6. Operation switch  
7. Paper Tray  
Press this switch to turn the power on  
(the On indicator lights up). To turn the  
power off, press this switch again (the On  
indicator goes off). See p.6 “Turning On  
the Power”.  
Set paper here.  
8. Paper Tray Unit (Option for Mod-  
el B Only)  
You can set more paper here.  
1
Side View  
1. Bypass Tray  
A fax message can be printed on the pa-  
per placed here. (Model B only)  
2. External Telephone Connector  
3. G3 Line Connector  
3
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Getting Started  
Control Panel  
1
1. Receive File Indicator  
Lights when a message has been received  
into memory.  
10. 0 1 keys  
Press to move the cursor or select func-  
tions.  
2. Communicating Indicator  
11. {OK} key  
Lights during transmission or reception.  
Press to answer " Yes " to a question dis-  
played on the display.  
3. {Job Information} key  
Press to search for information on a spe-  
cific job.  
12. {User Tools} key  
Press to enter User Tools mode. These  
tools allow you to customize the default  
settings.  
4. {Transmission Option} key  
Press to change the transmission option  
settings. The indicator lights when op-  
tion settings are changed.  
13. {Clear/Stop} key  
Clear:  
Deletes one character or digit.  
Stop:  
Interrupts the current operation (trans-  
mission, scanning, copying or printing).  
5. {Facsimile} key  
Press to switch to Facsimile mode.  
6. {Speed Dial} key  
Press to select a Speed Dial.  
14. {Clear Modes} key  
15. Main Power Indicator  
16. On Indicator  
7. Indicator  
The indicator shows errors or the status  
of the machine.  
8. {Cancel} key  
17. Quick Dial keys  
Use to dial numbers at a single touch or  
to enter letters and symbols. Also use for  
the Group Dial function.  
Press to cancel an operation or return to  
the previous display.  
9. LCD display  
This guides you through tasks and in-  
forms you of the machine status. A mes-  
sage appears here.  
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Control Panel  
18. User Function keys  
Each of these can be programmed for  
rapid access to frequently used functions.  
25. Number keys  
Use to dial fax numbers or enter the num-  
ber of copies.  
26. {Start} key  
❖ Functions Programmed by Default  
Press to start all tasks.  
1
Key  
F1  
Function  
27. Operation switch  
Manual Reception  
Reception Mode  
Print Journal  
Press this switch to turn the power on  
(the On indicator goes on). To turn the  
power off, press this switch again (the On  
indicator goes off).  
F2  
F3  
19. {Resolution} key  
Press to switch between Standard, Detail  
and Fine. When the indicator is not lit,  
Standard is selected.  
20. {Memory Trans.} key  
Press this key to toggle between Memory  
Transmission ( Memory Trans. ) and Im-  
mediate Transmission ( Immediate  
Trans ) modes.  
When the indicator is not lit, Immediate  
Transmission is selected, and when the  
indicator is lit, Memory Transmission is  
selected.  
21. {Pause/Redial} key  
Pause:  
Inserts a pause when you are dialing or  
storing a fax number. A pause cannot be  
inserted as the first digit.  
Redial:  
Press to redial one of the last ten num-  
bers.  
22. {On Hook Dial} key  
Use to dial a number from the numeric  
keypad without having to lift the hand-  
set.  
23. {Image Density} keys (i and j)  
Use to change the setting of image densi-  
ty.  
24. {Original Type} key  
Press to select original type, Text or Pho-  
to. When the original type is selected, the  
corresponding indicator lights.  
5
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Getting Started  
Starting the Machine  
To start the machine, turn on the op-  
eration switch.  
Turning On the Power  
1
Note  
A Confirm that the power cord is  
plugged into the wall outlet firm-  
ly and the main power switch is  
on.  
❒ This machine automatically enters  
Energy Saver mode or turns itself  
off if you do not use the machine  
for a while. See Chapter 2 “Settings  
You Can Change with the User  
Tools” in the System Settings man-  
ual.  
B Turn on the operation switch. The  
On indicator should light.  
The panel display will turn on.  
-Power switches  
This machine has two power switch-  
es: See p.2 “Guide to Components”.  
❖ Operation switch  
Turn on this switch to activate the  
machine. When the machine has  
warmed up, you can make copies  
or send faxes.  
Note  
❖ Main power switch  
❒ If nothing happens when you  
turn on the operation switch,  
make sure the main power  
switch is turned on.  
If the machine does not operate af-  
ter turning on the operation  
switch, check if the main power  
switch is turned on. If it is off, turn  
it on.  
Important  
❒ Fax files stored in memory can be  
kept for 12 hours after the main  
power is switched off if the ma-  
chine has been on for at least a  
week. However, if the surround-  
ing temperature is low, the storage  
time might be shorter.  
❒ If you leave the main power switch  
off for more than 12 hours, all fax  
files in memory are deleted. See p.7  
“Turning Off the Power”.  
6
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Starting the Machine  
A Make sure the On indicator is off.  
Turning Off the Power  
B Turn off the main power switch.  
A Turn off the operation switch.  
The main power indicator turns  
off.  
The On indicator will go out.  
1
Important  
❒ Before you unplug the power  
cord, confirm that the display in  
Facsimile mode indicates that  
the remaining memory space is  
100%.  
Turning Off the main power switch  
When the main power switch is  
turned off while using the fax func-  
tion, waiting fax jobs and print jobs  
may be canceled, and incoming fax  
documents cannot be received. Nor-  
mally, only the service representative  
operates this switch. When you have  
to turn off this switch for some rea-  
son, follow the procedure below.  
Important  
❒ Make sure that 100% is shown on  
the Fax standby display before you  
turn the main power switch off or  
you unplug the power cord. Fax  
files programed in memory will be  
deleted 12 hours after you turn the  
main power switch off or you un-  
plug the power cord.  
7
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Getting Started  
Changing Modes  
This machine is both a fax and a copier. If the machine is not in Facsimile mode,  
press the {Facsimile} key to use fax function.  
1
You can set this machine to display facsimile mode immediately after the oper-  
ation switch is turned on. See Chapter 2 “Settings You Can Change with the User  
Tools” in the System Settings manual.  
Limitation  
❒ You cannot switch modes under the following circumstances:  
• While scanning with fax  
• During Immediate Transmission  
• While editing the System Settings  
• While using On Hook Dial  
8
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Reading the Display  
Reading the Display  
The machine status and instructions are shown on the display.  
1
Note  
❒ All procedures in this manual assume you are in Facsimile mode. If the ma-  
chine is not in Facsimile mode, press the {Facsimile} key to change to Facsim-  
ile mode. You can have the machine start in Facsimile mode. See Chapter 2  
"Settings You Can Change with the User Tools" in the System Settings.  
❒ This machine automatically returns to the standby mode if you do not use the  
machine for a certain period of time. You can select the period in Fax Reset  
Timer. See Chapter 5 “ Setting the Fax Reset Timer” in the Advanced Features  
manual.  
Reading the Display and Using Keys  
A Display for the machine status or currently selected function.  
B Display for the messages.  
Items which can be selected or specified.  
C Display for items which can be selected.  
Note  
❒ Press 0 or 1 to display another function on the LCD display or move the  
brackets to select another values.  
❒ Press the {OK} key to set a selected function or entered value, and return  
to the previous display.  
❒ Press the {Cancel} key to cancel the selected function or entered value, and  
return to the previous display.  
❒ Press the {Clear Modes} key to cancel the settings and return to the initial  
display.  
9
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Getting Started  
Standby Display  
Display Prompts  
While the machine is in standby mode  
(immediately after it is turned on or af-  
ter the {Cancel} key is pressed), the fol-  
lowing display is shown.  
Depending on the situation, the ma-  
chine will show various prompts on  
the display.  
1
❖ Instructions and Requests  
Note  
❖ Questions  
❒ To return the machine to standby  
mode, do one of the following:  
• If you have set the original and  
have not pressed the {Start}  
key, remove the original.  
❖ Selections  
• If you have not set an original,  
press the {Cancel} key.  
• If you are in User Tools mode,  
press the {User Tools} key or the  
{Cancel} key.  
❖ Status  
Communication Display  
While the machine is communicating,  
the status is displayed.  
❖ Display during Memory Transmission  
or Reception:  
The destination's name or fax  
number appears on the top of the  
LCD display.  
Note  
❒
Even when the machine is sending  
or receiving a fax message  
from/into memory, you can still  
scanthenextoriginalintomemory.  
❖ Immediate Transmission:  
10  
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2. Faxing  
Transmission Modes  
There are two types of transmission.  
❖ Immediate Transmission  
The machine dials immediately,  
and transmits the fax while scan-  
ning.  
It is convenient when you would  
like to send a document immedi-  
ately, and would like to check  
whether you have successfully  
connected with the other party's  
fax machine.  
❖ Memory Transmission  
When a fax document is stored in  
memory, then transmission starts  
automatically.  
This makes it convenient when  
you would like to take documents  
back in a hurry.  
You can send the same message to  
more than one destination in a sin-  
gle operation. This technique is re-  
ferred to as Broadcasting.  
A fax document is not stored in  
memory.  
Receiver  
Transmitter  
(This machine)  
Transmitter (This machine)  
Receiver  
Receiver  
Receiver  
GDRH240E  
GDRH230E  
Important  
❒ If there is a power failure, the pow-  
er switch is turned off, or the plug  
is pulled out for more than 12  
hours, all documents stored in  
memory are deleted. As soon as  
power is restored, the Power Fail-  
ure Report is printed to help you  
identify deleted documents. See  
Chapter 7 "Power Failure Report"  
in the Advanced Features manual.  
11  
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Faxing  
Switching between Memory  
Transmission and Immediate  
Transmission  
Press the {Memory Trans.} key to  
switch between Memory Transmis-  
sion and Immediate Transmission.  
When the indicator of the {Memory  
Trans.} key is not lit, Immediate  
Transmission is selected. When the  
indicator of the {Memory Trans.} key is  
lit, Memory Transmission is selected.  
2
Note  
❒ You can set whether the machine is  
in Memory Transmission mode or  
Immediate Transmission mode  
right after the power is turned on  
with the User Parameters. See  
Chapter 6 "User Parameters" in the  
Advanced Features manual  
(Switch 00 Bit 6).  
❒ You can set whether the Transmis-  
sion mode returns to the default  
mode after each transmission with  
the User Parameters. See Chapter 6  
"User Parameters" in the Ad-  
vanced Features manual (Switch  
01 Bit 7).  
12  
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Setting Originals  
Setting Originals  
You can set your originals either in  
the Document Feeder or on the expo-  
sure glass. Some types of originals are  
unsuitable for the Document Feeder  
so they must be set on the exposure  
glass.  
Note  
❒ When sending a fax, the image  
output at the other end depends on  
the size and direction of paper  
used in the receiver's terminal. If  
the receiver does not use paper of  
the same size and direction as that  
of the original, the fax image size  
may be reduced on output,  
trimmed at the both edges, or di-  
vided into two or more sheets.  
When sending an important origi-  
nal, we recommend that you ask  
the receiver about the size and di-  
rection of the paper used in their  
terminal.  
2
Which way you place your original  
depends on its size and whether you  
are using the Document Feeder or the  
exposure glass.  
❖ How to set A4, B5, A5, 51/2"×81/2", 81/2"×11,  
81/2"x14" and 8"x13" size originals  
❒ Make sure that all ink, correcting  
fluid, etc., has completely dried be-  
fore setting your original. If it is  
still wet, the exposure glass will be  
marked and those marks will ap-  
pear on the received image.  
❒ You can set the original any time  
up until you press the {Start} key.  
❖ How to set A5 and 81/2"×51/2"size originals  
13  
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Faxing  
Placing a Single Original on  
the Exposure Glass  
Loading Originals in the  
Document Feeder  
Set originals that cannot be placed in  
the Document Feeder, such as a book,  
on the exposure glass one page at a  
time.  
Use the Document Feeder to scan in a  
stack of originals in one operation.  
The Document Feeder can handle sin-  
gle-sided originals.  
2
Limitation  
A Lift the Exposure Glass Cover.  
Place the original face down and  
align its upper left corner with the  
reference mark at the upper left  
corner of the exposure glass.  
❒ The maximum document length is  
1260mm (49.6”) with manual assis-  
tance.  
❒ Place all the originals to be sent in  
a single stack.  
❒ You cannot set originals in the  
Document Feeder one page at a  
time or in sheaves.  
❒ Do not open the Document Feeder  
while it is scanning the originals or  
your document could be jammed.  
Note  
❒ If an original jams, press the  
{Clear/Stop} key, and then remove  
the original carefully.  
1. Reference mark  
2. Scale  
❒ If your original is bent or folded,  
flatten it before you set it.  
B Close the Exposure Glass Cover.  
❒ Set thin originals on the exposure  
Note  
glass.  
❒ When sending a bound original,  
the received image may contain  
some black areas. To reduce this  
effect, press down on the origi-  
nal to prevent its bound part  
from rising.  
Reference  
For information about the sizes  
and number of originals that can  
be placed in the Document Feeder,  
see Chapter 8 “Originals” in the  
Advanced Features manual.  
14  
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Setting Originals  
• Thin and soft originals  
A Adjust the document guide to  
match the size of your originals.  
Align the edges of your originals  
and stack them in the Document  
Feeder face up. Adjust the docu-  
ment guide to match the size of  
the originals again.  
• Originals of inappropriate weight  
• Originals in bound form, such as  
books  
• Transparent originals, such as  
OHP transparencies or translucent  
paper  
2
Original Sizes Difficult to  
Detect  
The machine finds it difficult to detect  
the size of the following kinds of orig-  
inals.  
• Originals with index tabs, tags, or  
projecting parts  
• Transparent originals, such as  
OHP transparencies or translucent  
paper  
1. Limit mark  
2. Document guide  
• Dark originals with many charac-  
ters or drawings  
Originals unsuitable for the Document  
Feeder (ADF)  
• Originals which partially contain  
solid printing  
Do not set the following types of orig-  
inals in the Document Feeder because  
they may be damaged. Place them on  
the exposure glass instead.  
• Originals which have solid print-  
ing at their edges  
• Originals containing staples or  
clips  
• Perforated or torn originals  
• Curled, folded, or creased origi-  
nals  
• Pasted originals  
• Originals with any kind of coating,  
such as thermosensitive paper, art  
paper, aluminum foil, carbon pa-  
per, or conductive paper  
• Originals with index tabs, tags, or  
other projecting parts  
• Sticky originals, such as translu-  
cent paper  
15  
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Faxing  
Memory Transmission  
Memory Transmission is convenient  
because:  
Note  
❒ Maximum number of Memory  
Transmission files: 133  
• Fax documents can be scanned  
much more quickly. Your scanned  
document is stored in the memory,  
and then sent automatically,  
meaning you do not have to wait  
for your document to send.  
❒ Maximum number of destinations  
per Memory Transmission: 133  
2
❒ Combined total number of desti-  
nations that can be stored: 300  
❒ The theoretical maximum number  
of destinations you can enter with  
the number keys is 67, but this will  
depend on the amount of memory  
currently available.  
• While your fax document is being  
sent, another user can operate the  
machine (people do not have to  
wait long to use the fax machine).  
• You can send the same document  
to more than one place with the  
same operation. (Broadcasting)  
❒ The number of pages that you can  
store in memory depends on the  
original images and the scan set-  
tings. You can store up to 80 stan-  
dard pages (ITU-T #1 chart,  
Resolution: Standard, Original  
Type: Text).  
• There are two kinds of Memory  
Transmission: Parallel and Nor-  
mal. See Chapter 3, "Parallel Mem-  
ory Transmission" in the  
Advanced Features manual.  
❒ You can set whether the machine  
returns to the default transmission  
mode after every transmission.  
You can change this so that the de-  
sired setting is maintained. See  
Important  
❒ If there is a power failure (main  
power switch is off) or the plug is  
pulled out for more than 12 hours,  
all the files stored in memory are  
deleted. As soon as the main pow-  
er switch is turned on, the Power  
Failure Report is printed to help  
you identify deleted files. If you  
turn just the operation switch off,  
files are not deleted.  
Chapter  
6
“User Parame-  
ters“(Switch 01, Bit 7) in the Ad-  
vanced Features manual.  
A Make sure that the Memory  
Transmission indicator is lit.  
Limitation  
❒ If memory is full (0% appears on  
the display), Memory Transmis-  
sion is disabled. Use Immediate  
Transmission instead.  
If it is not lit, press the {Memory  
Trans.} key.  
16  
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Memory Transmission  
Note  
B Set the original.  
❒ When specifying a destination  
using a Quick Dial, the destina-  
tion is added even if you did not  
press the {OK} key.  
Limitation  
❒ You can send the first pages  
from the exposure glass, and  
then the remaining pages from  
the Document Feeder. After you  
place the last page on the expo-  
sure glass, you have 60 seconds  
to insert the remaining pages in  
the Document Feeder.  
Reference  
p.26 “Dialing”  
2
E Press the {Start} key.  
❒ Note that you cannot place pag-  
es on the exposure glass after  
you have started using the Doc-  
ument Feeder.  
❒ Do not open the Document  
Feeder while it is scanning in  
originals.  
Note  
❒ Place the original you want to  
store in memory on the expo-  
sure glass or the Document  
Feeder. To store multiple page  
originals from the exposure  
glass, set them page by page.  
The machine starts scanning the  
original.  
The machine calls the destination.  
The name or fax number which is  
programmed as the Own Name or  
Own Fax Number at the other end  
is shown on the top of the display.  
Reference  
p.13 “Setting Originals”  
C Select any scan settings you re-  
quire. See p.24 “Scan Settings”.  
Reference  
p.33 “Own Name/Fax Head-  
er/Own Fax Number”  
D Dial. If you wish to send the same  
message to more than one desti-  
nation, press the {OK} key, and  
then dial another destination. Re-  
peat this step for all destinations.  
After transmission, the machine  
will return to standby mode.  
If you make a mistake, press the  
{Clear/Stop} key, and then enter the  
correct number again.  
17  
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Faxing  
Sending Originals from the  
Exposure Glass  
A Place the first page of your  
original on the exposure glass  
face down.  
B Dial.  
2
C Press the {Start} key.  
The machine starts scanning the  
original.  
D Place the next original on the  
exposure glass within 60 sec-  
onds after the machine has fin-  
ished scanning the first  
original.  
Note  
❒ Repeat steps C to D for all  
pages.  
E Press the {q} key to finish.  
18  
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Canceling a Memory Transmission  
Canceling a Memory Transmission  
Before the Start Key is Pressed During Transmission  
Use this procedure to cancel a trans-  
mission after the original has been  
scanned.  
A Press the {Clear Modes} key.  
2
Limitation  
❒ If transmission finishes while you  
are carrying out this procedure, it  
will not be canceled.  
Note  
❒ If you cancel a message while it is  
being sent, transmission is halted  
as soon as you finish this proce-  
dure. However, some pages of  
your message may have already  
been sent and will be received at  
the other end.  
Note  
❒ When you set the document in  
the Document Feeder, you can  
cancel the transmission by just  
removing it.  
A Make sure that the machine is in  
Facsimile mode and the standby  
display is shown.  
While the Original is Being  
Scanned  
B Press the {Job Information} key,  
and confirm that " 1. Cancel TX /  
RX " is displayed.  
A Press the {Clear/Stop} key.  
The machine will stop storing the  
original and the data will not be  
sent.  
The Information menu is shown.  
19  
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Faxing  
C Press the {OK } key.  
A Press the {Job Information} key,  
and confirm that "1. Cancel  
TX/RX" is displayed.  
D Display the file you want to de-  
lete.  
Enter the file number with the num-  
ber keys, or search using 0 or 1.  
2
E Press the {OK} key.  
F Press 0 or 1 to select " Yes "  
G Press the {OK} key.  
B Press the {OK} key.  
C Display the file you want to de-  
lete.  
The file is erased, and the machine  
will return to standby mode  
Enter the file number with the num-  
ber keys, or search using 0 or 1.  
While the Original is Awaiting  
Transmission  
If you are unable to find the file, it  
has already been sent.  
Limitation  
❒ Pages already being sent to the  
destination cannot be canceled,  
even if you cancel the transmis-  
sion. The transmission may be sent  
before you can cancel it, even if  
you start canceling the transmis-  
sion before it is fully sent.  
D Press the {OK} key.  
E Press 0 or 1 to select " Yes ”.  
F Press the {OK} key.  
The file is erased, and the machine  
will return to standby mode  
20  
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Immediate Transmission  
Immediate Transmission  
Immediate Transmission is conve-  
B Set your original.  
Reference  
nient when:  
• You wish to send a document im-  
mediately as it is scanning.  
p.13 “Setting Originals”  
• You wish to quickly check whether  
you have successfully connected  
with the other party's fax machine.  
2
C Select any scan settings you re-  
quire. See p.24 “Scan Settings”.  
D Dial.  
• Your machine's memory is getting  
full.  
The machine dials immediately after  
you press the {Start} key. The mes-  
sage is scanned and transmitted page  
by page without being stored in  
memory.  
If you make a mistake, press the  
{Clear/Stop} key, and then enter the  
correct number again.  
Note  
Reference  
p.26 “Dialing”  
❒ You can only specify one destina-  
tion for Immediate Transmission.  
See Chapter 3 “Chain Dial” in  
the Advanced Features manual.  
❒ You can set whether the machine is  
in Memory Transmission mode or  
Immediate Transmission mode  
right after the power is turned on  
with the User Parameters.  
E Press the {Start} key.  
❒ The machine does not redial with  
immediate transmission.  
A Check that the Memory Trans-  
mission indicator is not lit.  
The machine calls the destination.  
While it is dialing, the number or  
name which is programmed as the  
Own Name or Own Fax Number  
in the machine of the other party is  
shown on the display. When con-  
nected, the machine starts scan-  
ning the original.  
If it is lit, press the {Memory Trans.}  
key.  
21  
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Faxing  
Reference  
p.33 “Own Name/Fax Head-  
er/Own Fax Number”  
After transmission the machine  
will return to standby mode.  
2
Sending Originals from the  
Exposure Glass  
A Place the first page face down  
on the exposure glass.  
B Dial.  
C Press the {Start} key.  
The machine starts scanning the  
original.  
D Place the next original on the  
exposure glass within 10 sec-  
onds after the machine has fin-  
ished scanning the first  
original.  
Note  
❒ Repeat steps C to D for all  
originals.  
E Press the {q} key to finish.  
22  
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Canceling an Immediate Transmission  
Canceling an Immediate Transmission  
Before the Start key is Pressed  
A Press the {Clear Modes} key.  
2
Note  
❒ When you have already set the  
original, you can also cancel an  
Immediate Transmission by re-  
moving the original from the  
machine.  
After the Start key is Pressed  
A Press the {Clear/Stop} key, and  
then remove the original.  
Note  
❒ If the transmission finishes  
while you are carrying out this  
procedure, it will not be can-  
celed.  
23  
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Faxing  
Scan Settings  
You may wish to send many different  
types of fax messages. Some of these  
may be difficult to reproduce at the  
other end. However, your machine  
has three settings that you can adjust  
to help you transmit your document  
with the best possible image quality.  
❖ Fine (8×15.4lines/mm, 200×400dpi)  
Select for originals with very fine  
details or when you require the  
best possible image clarity. This  
resolution is four times as fine as  
Standard.  
2
Limitation  
❖ Resolution:  
Standard, Detail, Fine  
❒ If the other party's machine does  
not support the resolution at  
which you are sending, this ma-  
chine automatically switches to a  
resolution which is supported.  
❖ Original Type:  
Text, Photo  
❒ Sending with Fine resolution re-  
quires that the other party's ma-  
chine has the capability to receive  
fax messages at Fine resolution.  
❖ Image Density (Contrast):  
Manual Image Density  
Resolution  
Note  
❒ The resolution returns to the de-  
fault setting after every transmis-  
sion. You can change this with the  
User Parameters. See Chapter 6  
“User Parameters (Switch01, Bit7)”  
in the Advanced Features manual.  
Images and text are scanned into the  
machine by converting them to a se-  
quence of dots. The frequency of dots  
determines the quality of the image  
and how long it takes to transmit.  
Therefore, images scanned at high  
resolution (Fine) have high quality  
but transmission takes longer. Con-  
versely, low resolution (Standard)  
scanning results in less quality but  
your original is sent more quickly.  
Choose the setting that matches your  
needs based upon this trade off be-  
tween speed and image clarity.  
A Press the {Resolution} key to  
switch between resolutions. The  
indicators above the key shows  
the current selection. When nei-  
ther of the indicators are lit, Stan-  
dard is selected.  
❖ Standard (8×3.85lines/mm, 200×100dpi)  
Select for originals containing nor-  
mal sized characters.  
❖ Detail (8×7.7lines/mm, 200×200dpi)  
Select for originals containing  
small characters or when you re-  
quire greater clarity. This resolu-  
tion is twice as fine as Standard.  
24  
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Scan Settings  
A Press the {Original Type} key for  
Original Type  
the type you require.  
If your original contains photo-  
graphs, illustrations or diagrams with  
complex shading patterns or grays,  
select the appropriate Original Type  
to optimize image clarity.  
2
❖ Text  
Select Text to send an original con-  
taining a high-contrast black-and-  
white image. Use this setting even  
if your original contains text and  
photographs or if you only want to  
send clearer text.  
Image Density (Contrast)  
❖ Photo  
The text and diagrams in your origi-  
nal should stand out clearly from the  
paper they are written on. If your  
original has a darker background  
than normal (for example, a newspa-  
per clipping), or if the writing is faint,  
adjust the image density.  
Select Photo to send an original  
containing a halftone image such  
as a photograph or a color original.  
Limitation  
❒ If you select Photo, resolution is  
automatically set to Detail. Even if  
you select Text again, the resolu-  
tion will not return to Standard.  
Use the {Image Density} keys to select  
the image density within 5 levels.  
Note  
A Press i or j to change the den-  
sity from five density levels.  
❒ If you select Photo, the transmis-  
sion will take longer than when  
Text is selected.  
❒ If you send a fax message with  
Photo and the background of the  
received image is dirty, reduce the  
density setting and re-send the fax.  
❒ When the machine is turned on or  
modes are cleared, the Original  
Type is set to Text.  
❒ You can set whether the machine  
returns to the Original Type de-  
fault setting after every transmis-  
sion with the User Parameters. See  
Chapter 6 “User Parameters  
(Switch 01 Bit 7)” in the Advanced  
Features manual.  
25  
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Faxing  
Dialing  
There are four main ways to dial a  
number:  
Note  
❒ If you make a mistake, press the  
{Clear/Stop} key and enter  
again.  
❖ Entering Numbers Directly  
See p.26 “Entering Numbers Di-  
rectly”  
❒ If you wish to send this message  
to more than one destination,  
press the {OK} key, and then en-  
ter the next destination.  
2
❖ Using Quick Dials:  
See p.27 “Using Quick Dials”  
❖ Using Speed Dials:  
See p.28 “Using Speed Dials”  
D Press the {Start} key.  
❖ Using Groups  
See p.29 “Using Groups”  
-Limitations when dialing with  
the number keys  
Fax numbers entered with the num-  
ber keys are stored in internal memo-  
ry (separate from memory for storing  
original data). Therefore, using the  
number keys, you cannot program  
more than 67 numbers for the follow-  
ing:  
Entering Numbers Directly  
Enter numbers directly using the  
number keys on the right side of the  
operation panel.  
Note  
❒ Maximum length of a fax number:  
• Destinations specified in a Memo-  
ry Transmission (including Polling  
Reception)  
254 digits.  
❒ You can insert pauses and tones in  
a fax number. See p.27 “Pause”,  
p.27 “Tone”  
• Destinations specified in a Group  
For example, when 60 destinations  
are registered in a Group with the  
number keys, only 7 destinations can  
be dialed for Memory Transmission  
from the number keys.  
A Make sure that the machine is in  
standby mode.  
B Set your original and select any  
scan settings you require.  
C Enter the fax number with the  
number keys.  
The digits appear on the display as  
you enter them.  
26  
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Dialing  
Note  
Tone  
❒
If a memory file is awaiting transmis-  
sion and the "Exceeded the  
Max.Cannot Add"message is dis-  
played when dialing with the num-  
ber keys, you cannot dial any more  
numbers. That is because the fax  
numbers have been dialed with the  
number keys for some of the files  
awaiting transmission. When these  
files have been sent and their fax  
numbers are deleted from memory,  
additional fax numbers can be dialed.  
This function allows a machine con-  
nected to a pulse dialing line to send  
tone signals (for example if you want  
to use a special service on a tone dial-  
ing line). When you press the {p}  
key, the machine dials the number us-  
ing tone signals.  
2
Limitation  
❒ You cannot place a tone before the  
first digit of a fax number.  
❒ Some services may not be available  
❒ The display shows the percentage  
of free memory space for storing  
originals. Since fax numbers are  
stored in separate memory, dialing  
fax numbers with the number keys  
does not change the percentage on  
the display.  
when using the {p} key.  
Note  
❒ A tone is shown as a "•" on the dis-  
play.  
Using Quick Dials  
You can specify destinations simply  
by pressing the Quick Dial.  
Pause  
Press the {Pause/Redial} key when di-  
aling or storing a number to insert  
about a two-second pause.  
You must program the destination's  
fax number in a Quick Dial before-  
hand.  
Additionally, you can store a name  
for the destination in Quick Dials.  
Note  
❒ To register, edit, or delete a Quick  
Dial, see p.38 “Quick Dial”  
❒ To check the contents of all Quick  
dials, print the quick Dial list. See  
Chapter 5 “Printing Reports/Lists”  
in the Advanced Features manual.  
❒ You can have the label stored with  
a Quick Dial printed on the first  
page received at the other end.  
Limitation  
❒ You cannot insert a pause before  
the first digit of a fax number.  
Reference  
p.26 “Dialing”  
Note  
❒ A pause is shown as a "-" on the  
display.  
❒ You can insert a pause in numbers  
stored in Quick Dials and Speed  
Dials.  
27  
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Faxing  
A Make sure that the machine is in  
Using Speed Dials  
standby mode.  
You can specify destinations simply  
by pressing the {Speed Dial} key and a  
Speed Dial code (00 to 49).  
B Set your original and select any  
scan settings you require.  
You must store the destination's fax  
number in a Speed Dial beforehand.  
Additionally, you can store a name  
for the destination in Speed Dials.  
2
C Press the Quick Dial key in which  
the destination's number is pro-  
grammed.  
Note  
❒ To register, edit, or delete Speed  
Dial entries, see p.44 “Speed Dial”  
❒ To check the contents of all Speed  
Dials, print the Speed Dial list. See  
Chapter 5, “Printing Reports/Lists”  
in the Advanced Features manual.  
❒ You can use codes 00-49 for Speed  
Dials.  
❒ If a search letter is registered with  
a Speed Dial, you can find this  
number quickly using the Tele-  
phone Directory function. See  
Chapter 3 “Telephone Directory”  
in the Advanced Features manual.  
If the destination's name has been  
stored, the name is shown on the  
display. If it is not, the fax number  
is shown.  
❒ You can have the label stored with  
a Speed Dial printed on the first  
page received at the other end.  
A Make sure that the machine is in  
Note  
standby mode.  
❒ If you make a mistake, press the  
B Set your original and select any  
{Clear/Stop} key and try again.  
scan settings you require.  
❒ If you wish to dial another des-  
tination, press the {OK} key and  
dial another fax number.  
D Press the {Start} key.  
28  
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Dialing  
C Press the {Speed Dial} key.  
Using Groups  
You can store multiple destinations as  
a single Group and simply specify a  
particular Group.  
You must store the destinations' fax  
number in a Group beforehand.  
2
Additionally, you can store destina-  
tion names and a Group name in  
Groups.  
The method for specifying Groups  
differs according to the way they  
were programmed.  
• When programmed in a Quick Di-  
al: Press the Quick Dial key.  
D Enter the two digit code (00 to 49)  
for the destination with the num-  
ber keys.  
• When not programmed in a Quick  
Dial: First, Program the Group  
function in a User Function key  
({F1} to {F3}). When you want to  
specify a destination, press the  
User Function key in which the  
Group Function is programmed,  
and then press the Group number  
with the number keys. (See Chap-  
ter 5, "User Function Keys" in the  
Advanced Features manual.)  
Note  
❒ When a name is stored for the  
destination, the name is dis-  
played, and when no name is  
stored, the fax number is dis-  
played.  
Limitation  
❒ Quick Dials programmed for  
Groups cannot be used for any oth-  
er function.  
❒ If you wish to dial another des-  
tination, press the {OK} key and  
dial another fax number.  
❒ You cannot use Immediate Trans-  
mission to send Groups. You can  
only use Memory Transmission.  
❒ If you make a mistake, press the  
{Clear/Stop} key, and try again.  
E Press the {Start} key.  
Note  
❒ To register, edit, or delete Groups,  
see p.49 “Groups”  
❒ To check the contents of all  
Groups, print the Group Dial list.  
See Chapter 5, "Printing Re-  
port/Lists" in the Advanced Fea-  
tures manual.  
29  
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Faxing  
When Specifying a Group with a Quick  
Dial  
When Specifying a Group with the Group  
key  
Make sure that the Memory Trans-  
mission indicator is lit, if not, press  
the {Memory Trans.} key to light it.  
Make sure that the Memory Trans-  
mission indicator is lit, if not, press  
the {Memory Trans.} key to light it.  
Note  
Note  
2
❒ You must register Groups to Quick  
Dials beforehand. See p.49  
“Groups”  
❒ You must program the Group  
function in a User Function key be-  
forehand. See Chapter 5 “User  
Function Keys” in the Advanced  
Features manual.  
A Make sure that the machine is in  
standby mode.  
A Make sure that the machine is in  
B Set your original and select any  
standby mode.  
scan settings you require.  
B Set your original and select any  
scan settings you require.  
C Press the Quick Dial key in which  
the Group is programmed.  
C Press the User Function key pro-  
grammed with the Group func-  
tion.  
Note  
❒ If you make a mistake, press the  
{Clear/Stop} key and try again.  
D Enter the Group number (1 to 5)  
❒ If you wish to dial another des-  
tination, press the {OK} key,  
and then dial another fax num-  
ber.  
with the number keys.  
D Press the {Start} key.  
Note  
❒ If you want to specify another  
Group, press the {OK} key, and  
then repeat step C above.  
❒ If you make a mistake, press the  
{Clear/Stop} key, and the dis-  
play will return to that in step B.  
E Press the {Start} key.  
30  
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Reception Modes  
Reception Modes  
The machine can treat incoming fax  
messages and telephone calls in three  
ways.  
❒ You can connect a telephone an-  
swering machine with Auto Se-  
lect.  
❒ Set a smaller number of rings  
for the telephone answering  
machine than for the fax ma-  
chine.  
❖ Manual Receive  
Use this mode if your line is shared  
by a fax machine and a telephone  
but you wish to answer all calls  
yourself and decide whether they  
are fax documents or telephone  
calls. You must manually press the  
{Start} key to receive a fax.  
2
❒ It could not work correctly de-  
pends on a telephone answer-  
ing machine.  
The machine will ring continuous-  
ly until you answer the call, so you  
have to be near the machine at all  
times. The Manual Receive indica-  
tor is lit when the machine is in this  
mode.  
Selecting the Reception Mode  
This function also requires the use of  
a User Function key. By default, the  
{F2} key is assigned as the { Reception  
Mode } key.  
❖ Auto Receive  
A Press the {Reception Mode} key.  
Use this mode if you have a dedi-  
cated fax line. The machine as-  
sumes all calls are fax documents.  
It will ring once to alert you of an  
incoming call, and then starts re-  
ceiving.  
B Press 0 or 1 to select the recep-  
tion mode.  
❖ Auto Select  
In this mode, the machine rings a  
number of times. You can answer  
the call while the machine is ring-  
ing. If you do not answer the call,  
the machine automatically chang-  
es to receive fax messages.  
C Press the {OK} key.  
Note  
❒ You can change the number of  
rings. See Chapter 5, “Setting  
the Auto Ring Time” in the Ad-  
vanced Features manual.  
❒ When the other party send a fax  
message, the machine changes  
to receive the fax message auto-  
matically.  
31  
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Faxing  
-Distinctive Ring  
Two numbers (telephone number  
and fax number) can be assigned to  
one line by making a contract with  
your telephone company for Distinc-  
tive Ring. Each number will have a  
different ringing pattern. This is use-  
ful for distinguishing a fax from a  
telephone call.  
2
Please contact your telephone compa-  
ny for details.  
After making a contract with your  
telephone company, turn this func-  
tion on with the User Parameters  
(Switch12 Bit1).  
Note  
❒ When Distinctive Ring is set, Re-  
ception Mode can not be selected.  
32  
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3. Registering  
Own Name/Fax Header/Own Fax Number  
Make sure that all necessary settings  
are made before connecting your ma-  
❒ In some areas, the Own Fax  
chine to the telephone line.  
Note  
Number is preprogrammed by  
your service representative, and  
cannot be re-programmed by  
the user.  
❖ Own Name  
This should be your name or com-  
pany name, in 20 characters or less.  
During communication, if the oth-  
er party's fax machine supports  
Own Name, this replaces the Own  
Fax Number that follows. This  
name will appear on the display of  
the other party's fax machine, and  
the name registered on that ma-  
chine will appear on yours.  
Important  
❒ When sending a fax, your Own Fax  
Number is required by interna-  
tional law. You cannot legally con-  
nect a fax machine to the telephone  
system if the Own Fax Number is  
not programmed.  
Note  
Limitation  
❒ You can confirm the Own Name,  
Fax Header, and Own Fax Number  
settings in the User Parameters  
List. See Chapter 6 ”Printing the  
User Parameter List” in the Ad-  
vanced Features manual.  
❒ The registered name will not be  
used unless the other party has  
the same machine of the same  
make that supports the Own  
Name function.  
❖ Fax Header  
This is ordinarily your name or  
company name. Your fax header  
can be up to 32 characters long,  
and is printed on the header of ev-  
ery page you send.  
❖ Own Fax Number (Required by inter-  
national law)  
This is your fax machine's phone  
number, which must include coun-  
try and area codes, in 20 characters  
or less. During any communica-  
tion, your Own Fax Number ap-  
pears on their display. (Conversely  
their Own Fax Number appears on  
your display.)  
33  
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Registering  
F Press 0 or 1 until "6. Fax Infor-  
Registering  
mation" is displayed.  
The following procedure describes  
how to make initial settings.  
A Press the {User Tools} key.  
G Press the {OK} key.  
Confirm that " 1. Own Name " is  
displayed.  
3
H Press the {OK} key.  
I Enter your Own Name.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
Note  
❒ If you want to erase a character  
in the name, press the  
{Clear/Stop} key.  
C Press the {OK} key.  
Reference  
See p.59 “Entering Charac-  
ters”for how to enter characters.  
D Press 0 or 1 until " 3. Setup " is  
J Press the {OK} key.  
displayed.  
Your Own Name is programmed.  
E Press the {OK} key.  
K Press 0 or 1 until " 2. Fax Header  
" is displayed.  
34  
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Own Name/Fax Header/Own Fax Number  
Characters you can enter include  
numerals 0-9, plus signs (+), and  
spaces.  
L Press the {OK} key.  
The programmed Own Name is  
displayed.  
R Press the {OK} key.  
Your Own Fax Number is pro-  
grammed.  
M Enter your Fax Header.  
If your Fax Header is the same as  
your Own Name, go to step N.  
3
S Press the {User Tools} key to re-  
turn to standby display.  
Editing  
N Press the {OK} key.  
Your Fax Header is programmed.  
The following procedure describes  
how to edit initial settings.  
A Press the {User Tools} key.  
O Press 0 or 1 until " 3. Own Fax  
Number " is displayed.  
P Press the {OK} key.  
Q Enter your Own Fax Number.  
Note  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
❒ The format of the number is  
normally as follows: Interna-  
tional Dial Prefix, Your Country  
Code, Your Area Code (do not  
insert a pause after your Area  
Code), followed by your tele-  
phone number. Check the Inter-  
national Dialing Prefix and the  
Country Code with your local  
telecommunications operator.  
C Press the {OK} key.  
35  
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Registering  
D Press 0 or 1 until " 3. Setup " is  
Deleting  
displayed.  
The following procedure describes  
how to delete initial settings.  
A Press the {User Tools} key.  
E Press the {OK} key.  
3
F Press 0 or 1 until " 6. Fax Infor-  
mation " is displayed.  
G Press the {OK} key.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
H Press 0 or 1 to select the item  
that you want to edit.  
I Press the {OK} key.  
J Press the {Clear/Stop} key, and  
then reenter the Number or  
Name.  
C Press the {OK} key.  
K Press the {OK} key.  
D Press 0 or 1 until " 3. Setup " is  
L Press the {User Tools} key to re-  
displayed.  
turn to standby display.  
E Press the {OK} key.  
36  
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Own Name/Fax Header/Own Fax Number  
F Press 0 or 1 until " 6. Fax Infor-  
mation " is displayed.  
G Press the {OK} key.  
3
H Press 0 or 1 to select the item  
that you want to delete.  
I Press the {OK} key.  
J Press the {Clear/Stop} key.  
K Press the {OK} key.  
L Press the {User Tools} key to re-  
turn to standby display.  
37  
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Registering  
Quick Dial  
To save time, you can program a fax  
number that you use often into a  
Quick Dial key. Then, whenever you  
are sending a message to that loca-  
tion, just press that Quick Dial key to  
dial.  
Note  
❒ You can confirm fax numbers  
stored in Quick Dials on the Quick  
Dial List. See Chapter 5, "Printing  
Reports/Lists" in the Advanced  
Features manual.  
A Press the {User Tools} key.  
Registering  
3
The following procedure describes  
how to register fax numbers in Quick  
Dial keys. There are 16 Quick Dials  
available.  
You can register the following items  
in each key:  
• Destination fax number (up to 254  
digits)  
• Destination name (up to 20 charac-  
ters)  
• Label Insertion (whether to print  
the destination name on faxes sent  
to this number)  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
Important  
❒ We recommend that you print the  
Quick Dial list and keep it when  
you program or change fax num-  
bers. See Chapter 5 “Printing Re-  
ports/Lists” in the Advanced  
Features manual.  
C Press the {OK} key.  
Limitation  
❒ When a registered Quick Dial key  
is being used for a standby Memo-  
ry Transmission, the message "  
This Dial is in Use. Cannot  
Change. " is shown and you can-  
not change the destination for this  
key.  
Confirm that " 1. Program / Delete  
" is displayed.  
D Press the {OK} key.  
Confirm that " 1. Prog. Quick Dial "  
is displayed.  
38  
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Quick Dial  
E Press the {OK} key.  
H Press the {OK} key.  
The fax number is programmed.  
I Enter the destination name.  
Note  
F Display the number of the Quick  
Dial key you want to register.  
Press a Quick Dial key, or search  
using 0 or 1.  
3
❒ Under rare circumstances, gar-  
bled characters may appear  
during name registration if you  
use the {Pause/Redial} key to  
display the fax number of par-  
ties located in other countries. If  
this happens, simply delete the  
garbled characters using 0 or  
1 and the {Clear/Stop} keys,  
then go on to enter the name.  
Note  
❒ If a Quick Dial has already been  
registered, the contents are dis-  
played. Press 0 or 1 to select a  
Quick Dial that is not pro-  
grammed, and then press the  
{OK} key.  
G Enter a fax number with the num-  
ber keys.  
J Press the {OK} key.  
The name is programmed.  
Note  
❒ If you make a mistake, press the  
{Clear/Stop} key and try again.  
K Press 0 or 1 to select either "On"  
or "Off".  
❒ If you press the {Pause/Redial}  
key, the last 10 fax numbers di-  
aled are displayed. Press 0 or  
1 to select the fax number you  
want to specify, and then press  
the {OK} key.  
Note  
❒ Label insertion allows the re-  
ceiver's name that is pro-  
grammed in Quick Dial or  
Speed Dial to be printed on the  
fax when it is received at the  
other end. See Chapter 1 “Label  
Insertion” in the Advanced Fea-  
tures manual.  
❒ Make sure a Dial Option is  
stored in one of the User Func-  
tion keys, and then enter the oth-  
er party's fax number, and then  
press the User Function key that  
contains the Dial Option. You  
can specify SUB or SEP, SID and  
PWD (See Chapter 3 “SEP Code”  
or “SUB Code” in the Advanced  
Features manual).  
39  
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Registering  
L Press the {OK} key.  
D Press the {OK} key.  
If you want to store another Quick  
Dial, go to step E.  
Confirm that " 1. Prog. Quick Dial "  
is displayed.  
M Press the {User Tools} key to re-  
E Press the {OK} key.  
turn to standby display.  
3
Editing  
F Display the number of the Quick  
The following procedure describes  
how to edit fax numbers registered in  
Quick Dial keys.  
Dial key you want to edit.  
Press a Quick Dial key, or search  
using 0 or 1.  
A Press the {User Tools} key.  
G Press the {OK} key.  
H Press the {Clear/Stop} key, and  
then reenter the fax number with  
the number keys.  
Note  
❒ If you make a mistake, press the  
{Clear/Stop} key and try again.  
❒ If you press the {Pause/Redial}  
key, the last 10 fax numbers di-  
aled are displayed. Press 0 or  
1 to select the fax number you  
want to specify, and then press  
the {OK} key.  
❒ Make sure a Dial Option is  
stored in one of the User Func-  
tion keys, and then enter the  
other party's fax number and  
press the User Function key that  
contains the Dial Option. You  
can specify SUB or SEP, SID and  
PWD (See Chapter 3 “SEP  
Code” or “SUB Code” in the  
Advanced Features manual).  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
C Press the {OK} key.  
I Press the {OK} key.  
Confirm that " 1. Program / Delete  
" is displayed.  
40  
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Quick Dial  
J Press the {Clear/Stop} key, and then  
Deleting  
reenter the destination name.  
The following procedure describes  
how to delete fax numbers registered  
in Quick Dial keys.  
Note  
❒ Under rare circumstances, gar-  
bled characters may appear  
during name registration if you  
use the {Pause/Redial} key to  
display the fax number of par-  
ties located in other countries. If  
this happens, simply delete the  
garbled characters using 0 or  
1 and the {Clear/Stop} keys,  
and then go on to enter the  
name.  
Limitation  
❒ When a Quick Dial key is being  
used for a standby Memory Trans-  
mission, the message " This Dial  
is in Use. Cannot Delete." is  
shown and you cannot delete the  
destination for this key.  
3
A Press the {User Tools} key.  
K Press the {OK} key.  
The name is programmed.  
L Press 0 or 1 to select either "On"  
or "Off".  
Note  
❒ Label insertion allows the re-  
ceiv er's name that is pro-  
grammed in Quick Dial or  
Speed Dial to be printed on the  
fax when it is received at the  
other end. See Chapter 1 “Label  
Insertion” in the Advanced Fea-  
tures manual.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
C Press the {OK} key.  
M Press the {OK} key.  
Confirm that " 1. Program / Delete  
" is displayed.  
If you want to store another Quick  
Dial, go to step E.  
D Press the {OK} key.  
N Press the {User Tools} key to re-  
turn to standby display.  
41  
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Registering  
E Press 0 or 1 until " 2. Del. Quick  
Quick Dial Key Label (Dial label)  
Dial " is displayed.  
You can print a template that can be  
used to make labels for Quick Dial  
keys. The template will have destina-  
tion or Group names programmed in  
Quick Dial keys.  
F Press the {OK} key.  
Limitation  
❒ Set the label paper to landscape in  
the Bypass Tray. Portrait position  
will print the wrong size.  
3
G Display the Quick Dial key that  
you want to delete.  
Note  
Press a Quick Dial key or search by  
pressing 0 or 1.  
❒ To print the label template, see  
Chapter 5 “Printing Reports/Lists”  
in the Advanced Features manual.  
The number of the Quick Dial key  
and the fax number or name are  
displayed.  
H Press the {OK} key.  
The stored data (fax number and  
name) is deleted.  
If you want to delete another  
Quick Dial key, go to step F.  
I Press the {User Tools} key to re-  
turn to standby display.  
42  
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Quick Dial  
Label paper  
3
1. Quick Dial key number  
2. Destination name  
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Registering  
Speed Dial  
A Press the {User Tools} key.  
Registering  
If you register numbers in Speed Di-  
als, you can specify the fax number  
simply by pressing the {Speed Dial}  
key, and entering a two-digit Speed  
Dial number.  
3
The following procedure describes  
how to register fax numbers in Speed  
Dials.  
You can register the following items  
in a Speed Dial:  
• Destination fax number (up to 50  
numbers, up to 254 digits for each  
number)  
B Press 0 or 1 until " 4. Fax Fea-  
• Destination name (up to 20 charac-  
ters)  
tures " is displayed.  
• A Telephone Directory search let-  
ter (A to Z)  
• Label Insertion (whether to print  
the destination name on faxes sent  
to this number)  
C Press the {OK} key.  
Important  
❒ We recommend that you print the  
Speed Dial list and keep it when you  
register or change a destination.  
Confirm that " 1. Program / Delete  
" is displayed.  
Limitation  
D Press the {OK} key.  
❒ When a registered Speed Dial is be-  
ing used for a standby Memory  
Transmission, the message " This  
Dial is in Use. Cannot Change.  
" is shown and you cannot change  
the destination for this Quick Dial. .  
E Press 0 or 1 until " 3. Prog.  
Speed Dial " is displayed.  
Note  
F Press the {OK} key.  
❒ You can specify codes 00 to 49.  
❒ You can confirm the contents of  
Speed Dial numbers in the Speed  
Dial List. See Chapter 5, "Printing  
Reports/Lists" in the Advanced  
Features manual.  
44  
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Speed Dial  
G Display the number of the Speed  
Dial you want to register (00 to  
49).  
J Enter the Destination name.  
Enter the Speed Dial number with  
the number keys, or search using  
0 or 1.  
Note  
❒ If a destination name is already  
registered in the Speed Dial, the  
name is shown on the display. If  
you wish to change the destina-  
tion name, press the  
{Clear/Stop} key, and then enter  
another name.  
Note  
3
❒ If you make a mistake, press the  
{Clear/Stop} key and try again.  
❒ If a Speed Dial number has al-  
ready been stored, the contents  
are displayed. Press 0 or 1 to  
select an unprogrammed num-  
ber, then press the {OK} key.  
K Press the {OK} key.  
The search letter is registered.  
H Enter a fax number with the num-  
ber keys.  
L Press 0 or 1 to select "On" or  
"Off".  
Note  
Note  
❒ If you make a mistake, press the  
{Clear/Stop} key and try again.  
❒ Label insertion allows the desti-  
nation name that is pro-  
grammed in Quick Dial or  
Speed Dial to be printed on the  
fax when it is received at the  
other end. See Chapter 1 “Label  
Insertion” in the Advanced Fea-  
tures manual.  
❒ If you press the {Pause/Redial}  
key, the last 10 fax numbers di-  
aled are displayed. Press 0 or  
1 to select the fax number you  
want to specify, and then press  
the {OK} key.  
I Press the {OK} key.  
M Press the {OK} key.  
The fax number is programmed.  
If you want to store another Speed  
Dial number, go to step F.  
N Press the {User Tools} key to re-  
turn to standby display.  
45  
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Registering  
F Press the {OK} key.  
Editing  
The following procedure describes  
how to edit registered Speed Dial  
numbers.  
G Display the number of the Speed  
A Press the {User Tools} key.  
Dial you want to edit (00 to 49).  
Enter the Speed Dial number with  
the number keys, or search using  
0 or 1.  
3
H Press the {OK} key.  
I Press the {Clear/Stop} key, and  
then reenter a fax number with  
the number keys.  
Note  
❒ If you make a mistake, press the  
B Press 0 or 1 until " 4. Fax Fea-  
{Clear/Stop} key and try again.  
tures " is displayed.  
❒ If you press the {Pause/Redial}  
key, the last 10 fax numbers di-  
aled are displayed. Press 0 or  
1 to select the fax number you  
want to specify, and then press  
the {OK} key.  
C Press the {OK} key.  
J Press the {OK} key.  
The fax number is programmed.  
Confirm that " 1. Program / Delete  
" is displayed.  
K Press the {Clear/Stop} key, and  
then reenter the Destination  
name.  
D Press the {OK} key.  
E Press 0 or 1 until " 3. Prog.  
Speed Dial " is displayed.  
L Press the {OK} key.  
The search letter is registered.  
46  
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Speed Dial  
M Press 0 or 1 to select "On" or  
Deleting  
"Off".  
The following procedure describes  
how to delete fax numbers in Speed  
Dials.  
Limitation  
Note  
❒ If a registered Speed Dial is being  
used for a standby Memory Trans-  
mission, the message " This Dial  
is in Use. Cannot Delete." is  
shown and you cannot delete the  
destination for this Speed Dial.  
❒ Label insertion allows the desti-  
nation name that is pro-  
grammed in Quick Dial or  
Speed Dial to be printed on the  
fax when it is received at the  
other end. See Chapter 1 “Label  
Insertion” in the Advanced Fea-  
tures manual.  
3
A Press the {User Tools} key.  
N Press the {OK} key.  
If you want to edit another Speed  
Dial number, go to step F.  
O Press the {User Tools} key to re-  
turn to standby display.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
C Press the {OK} key.  
Confirm that " 1. Program / Delete  
" is displayed.  
D Press the {OK} key.  
47  
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Registering  
E Press 0 or 1 until " 4. Del. Speed  
Dial " is displayed.  
F Press the {OK} key.  
3
G Display the Speed Dial number  
you want to delete (00 to 49).  
Enter the Speed Dial number with  
the number keys or search using 0  
or 1.  
The Speed Dial number and the fax  
number or name are displayed.  
H Press the {OK} key.  
The programmed data (fax num-  
ber and name) is deleted.  
If you want to delete another  
name, go to step F.  
I Press the {User Tools} key to re-  
turn to standby display.  
48  
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Groups  
Groups  
If you regularly broadcast documents  
to the same set of destinations, you  
can combine these numbers into a  
group. Then just select the group and  
each number will be dialed in se-  
quence automatically.  
Registering  
You can register the following items  
in a Group:  
• Destination fax numbers  
There are two ways of programming  
Groups:  
• Group name (up to 20 characters)  
You can enter destination numbers by  
Quick Dial keys, Speed Dials, or the  
number keys.  
3
❖ Registering groups in Quick Dial keys  
If you register a group in a Quick  
Dial key, you can specify that  
group by pressing a Quick Dial  
key. However, if you use Quick  
Dial keys to register groups, you  
will be able to register fewer Quick  
Dial keys .  
Note  
❒ You can register up to 5 Groups.  
❒ The maximum number of destina-  
tions you can register in a Group is  
133.  
❒ The combined maximum number  
of destinations you can register in  
all Groups is 133. This 133 can be  
composed of up to 16 Quick Dial  
numbers, 50 Speed Dial numbers  
and 67 numbers entered directly  
with the number keys.  
Limitation  
❒ You cannot register another  
function (Quick Dials) in a  
Quick Dial key already used for  
a group. Also, you cannot regis-  
ter groups in a Quick Dial key  
already used for another func-  
tion.  
❒ The number of destinations that  
can be registered with the number  
keys depends on how the machine  
is used. In theory you can register  
up to a combined maximum of 67  
destinations with the number keys  
for all groups.  
❖ Assigning the Group Functions to the  
Group key  
To assign the Group Function to  
the Group key, you must first as-  
sign the Group function to a User  
Function key. To send a fax, press  
the Group key, and then enter the  
group number (1 to 5). To select a  
Group using a Group key, one  
more step is required than when  
using a Quick Dial key. However,  
multiple Groups (a maximum of  
five) can be stored in a Group key,  
thus leaving the Quick Dial keys to  
be used more effectively.  
❒ If you register 67 destinations with  
the number keys, Memory Trans-  
mission using the number keys be-  
comes unavailable, and only  
Immediate Transmission is avail-  
able.  
❒ If you register a Group with the  
number keys when a file is waiting  
to be transmitted, a message is  
shown. You sometimes cannot reg-  
ister any more destinations even  
when the number of specified des-  
tination is 66 or less.  
49  
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Registering  
❒ It is recommended that you print  
the Group Dial list and keep it  
when you register or change desti-  
nations. See Chapter 5, "Printing  
Reports/ Lists" in the Advanced  
Features manual.  
C Press the {OK} key.  
Confirm that " 1. Program / Delete  
" is displayed.  
❒ If you register the same destination  
in different Groups, it is only  
counted as one item.  
D Press the {OK} key.  
❒ How to count numbers.  
E Press 0 or 1 until " 5. Prog.  
Group Dial " is displayed.  
Registered  
Total  
3
destinations  
Number of  
items  
Quick Dial: [01], [03], [05]  
Speed Dial: [02], [04], [06]  
9
F Press the {OK} key.  
number key:  
12345678  
Quick Dial: [01], [05]  
Speed Dial: [02], [04], [09]  
number key:  
12345678,  
87654321  
G Display the number of the Group  
you want to register (1 to 5).  
Enter the group number with the  
number keys, or search using 0 or  
1.  
A Press the {User Tools} key.  
Note  
❒ If you make a mistake, press the  
{Cancel} key and try again.  
❒ If a group has already been  
stored, the contents are dis-  
played. Press 0 or 1 to select a  
group number that is not pro-  
grammed, and then press the  
{OK} key.  
❒ If a group is programmed, but  
no name is specified, the group  
number only is displayed on the  
lower line of the display.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
50  
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Groups  
H Specify the destination using one  
N Press the {OK} key to register the  
of the following three methods:  
Group.  
Enter the fax number with the  
number keys.  
O Press 0 or 1 to select "Yes" or  
"No" to be programmed in the  
Quick Dial key. Then press the  
{OK} key.  
Press a Quick Dial key.  
If you selected " No ", go to step R.  
3
P Press the Quick Dial key you  
Press the {Speed Dial} key, and  
then enter a Speed Dial number.  
want to register in the Group.  
Q Press the {OK} key.  
I Press the {OK} key.  
The destination is programmed.  
J Press the 0 or 1 to select " Add "  
or " Exit ".  
R Press the {User Tools} key to re-  
turn to standby display.  
K Press the {OK} key.  
If you selected " Exit ", go to step M.  
L Repeat step G to K for all the des-  
tinations you want to register in  
the Group.  
M Enter the Group name.  
Note  
❒ If the Group name is already  
registered, it is shown on the  
display. If you wish to change  
the Group name, press the  
{Clear/Stop} key, and then enter  
another name.  
51  
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Registering  
D Press the {OK} key.  
Editing  
E Press 0 or 1 until " 5. Prog.  
You can edit the group name or add  
destinations for programmed groups.  
To edit a destination:  
Group Dial " is displayed.  
• For destinations programmed in  
Quick Dial or Speed Dial, edit the  
contents of the programmed Quick  
Dial or Speed Dial.  
F Press the {OK} key.  
• For destinations programmed with  
the number keys, delete the desti-  
nation you want to edit from the  
group, and then program the new  
destination.  
3
G Display the number of the group  
you want to edit (1 to 5).  
Enter the group number with the  
Editing a Group Name  
number keys, or search using 0or 1  
.
A Press the {User Tools} key.  
H Press the {OK} key.  
I Press 0 or 1 to select "No".  
J Press the {OK} key.  
K Press the {Clear/Stop} key, and  
B Press 0 or 1 until " 4. Fax Fea-  
then enter the new name.  
tures " is displayed.  
Note  
C Press the {OK} key.  
❒ If you want to delete a character  
of the name, press the  
{Clear/Stop} key.  
❒ If you press the {Cancel} key,  
the display will return to that  
shown for step E.  
Confirm that " 1. Program / Delete  
" is displayed.  
52  
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Groups  
L Press the {OK} key.  
Adding a Fax Number to a Group  
The name is changed.  
A Press the {User Tools} key.  
M Press 0 or 1 to select "Yes" if the  
group was programmed in a  
Quick Dial, or select "No" if it was  
not.  
3
N Press the {OK} key.  
If you selected "No", go to step P .  
Note  
B Press 0 or 1 until " 4. Fax Fea-  
❒ If you want to edit a pro-  
grammed Quick Dial key, press  
the Quick Dial key, and then the  
{OK} key.  
tures " is displayed.  
O Press the {OK} key.  
C Press the {OK} key.  
If you want to program another  
group name, go to step F.  
Confirm that " 1. Program / Delete  
" is displayed.  
P Press the {User Tools} key to re-  
turn to standby mode.  
D Press the {OK} key.  
E Press 0 or 1 until " 5. Prog.  
Group Dial " is displayed.  
F Press the {OK} key.  
53  
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Registering  
G Display the number of the group  
to which you want to add a num-  
ber (1 to 5).  
M Specify the destination using one  
of the following three methods:  
Enter the fax number with the  
number keys.  
Enter the group number with the  
number keys, or search using 0or 1  
.
Press a Quick Dial key.  
H Press the {OK} key.  
I Press 0 or 1 to select "Yes".  
J Press the {OK} key  
Note  
3
Press the {Speed Dial} key and en-  
ter a Speed Dial number.  
Note  
❒ If you specify a Quick Dial or  
Speed Dial that is not pro-  
grammed, " This key is Not  
Programmed " is displayed. Re-  
specify the destination.  
N Press the {OK} key.  
❒ If you have finished adding des-  
tinations, select "Exit" and go to  
step Q.  
The destination is added.  
O To add another destination, re-  
peat steps K to N.  
K Press 0 or 1 to select "Add".  
P If you have finished adding desti-  
nations, select "Exit".  
L Press the {OK} key.  
Q Press the {OK} key.  
Note  
❒ If you want to change the group  
name, press the {Clear/Stop} key  
and enter the new name.  
54  
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Groups  
R Press the {OK} key.  
Deleting  
The following procedure describes  
how to delete a destination from a  
group.  
S Press 0 or 1 to select "Yes" if the  
group was programmed in a  
Quick Dial, or select "No" if it was  
not.  
• When you delete a destination  
from a group programmed in a  
Quick Dial or a Speed Dial, the  
contents of the Quick Dial or Speed  
Dial are not deleted.  
3
To delete a destination from a group  
T Press the {OK} key.  
A Press the {User Tools} key.  
If you selected "No", go to step V.  
Note  
❒ If you want to edit a pro-  
grammed Quick Dial, press the  
Quick Dial key, and then the  
{OK} key.  
U Press the {OK} key.  
B Press 0 or 1 until " 4. Fax Fea-  
If you want to add another destina-  
tion to the group, go to step F.  
tures " is displayed.  
V Press the {User Tools} key to re-  
turn to standby mode.  
C Press the {OK} key.  
Confirm that " 1. Program / Delete  
" is displayed.  
D Press the {OK} key.  
55  
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Registering  
E Press 0 or 1 until " 5. Prog.  
M Press 0 or 1 to display the desti-  
Group Dial " is displayed.  
nation you want to delete.  
F Press the {OK} key.  
N Press the {OK} key.  
3
To delete another destination, re-  
G Display the group number for the  
destination you want to delete (1  
to 5).  
peat steps L to N.  
O
If you are finished deleting destina-  
tions, press or to select "Exit".  
Enter the group number with the  
0
1
number keys, or search using 0or 1  
.
P Press the {OK} key.  
H Press the {OK} key.  
Q Press the {OK} key.  
I Press 0 or 1 to select "Yes".  
J Press the {OK} key.  
R Press 0 or 1 to select "Yes" if the  
group was programmed in a Quick  
Dial, or select "No" if it was not.  
K Press 0 or 1 to select "Delete".  
L Press the {OK} key.  
S Press the {OK} key.  
If you selected "No", go to step U.  
Note  
❒ If you want to edit a programmed  
Quick Dial key, press the Quick  
Dial key and then the {OK} key.  
56  
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Groups  
T Press the {OK} key to return to  
E Press 0 or 1 until " 6. Del. Group  
standby mode.  
Dial " is displayed.  
If you want to delete another desti-  
nation from the group, go to step F.  
F Press the {OK} key.  
U Press the {User Tools} key to re-  
turn to standby mode.  
3
G Display the number of the group  
To delete an entire group  
you want to delete (1 to 5).  
Enter the group number with the  
A Press the {User Tools} key.  
number keys, or search using 0or 1  
.
H Press the {OK} key.  
The entire Group is deleted.  
I Press the {User Tools} key to re-  
turn to standby display.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
C Press the {OK} key.  
Confirm that " 1. Program / Delete  
" is displayed.  
D Press the {OK} key.  
57  
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Registering  
-To change and delete Quick  
Dials programmed as groups:  
To store an entire group under a dif-  
ferent Quick Dial key, or to delete the  
group from the Quick Dial key alto-  
gether, perform the following proce-  
dure:  
A Press the {User Tools} key.  
B Press 0 or 1 until " 4. Fax Fea-  
3
tures " is displayed.  
C Press the {OK} key.  
D Press the {OK} key, and then press  
0 or 1 to display "5. Prog. Group  
Dial".  
E Press the {OK} key.  
F Enter the group number (1 to 5).  
G Press the {OK} key.  
H Press 0 or 1 to select "No", and  
then press the {OK} key.  
I Press the {OK} key.  
J If you want to change the Quick  
Dial key, press "Yes", and if you  
want to delete the Quick Dial key,  
press "No".  
K Press the {OK} key.  
If you selected "No" in step I, the  
Quick Dial key is deleted. Go to  
step M.  
L If you want to change the Quick  
Dial key, press the new Quick Dial  
key.  
M Press the {OK} key.  
The Quick Dial key is changed.  
N Press the {User Tools} key to return  
to standby mode.  
58  
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Entering Characters  
Entering Characters  
This section describes how to enter characters.  
Available Characters  
• Letters:  
ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz  
• Symbols:  
– _ (space) . , ( ) / @ & $ ! ' # * % + : ; < = > ? ^ [ ] ` { | } ∼  
• Numbers:  
0123456789  
3
Keys  
1. Quick Dial 01 to Quick Dial 09 (A  
4. {Symbol} key (Quick Dial 16)  
Press to enter symbols.  
to Z)  
Press these keys to enter upper and lower  
case letters.  
5. 0 or 1  
Use to move the cursor left or right and  
select the symbol.  
Every time you press the same Quick  
Dial key, one of the three letters printed  
on a Quick Dial key is displayed. For ex-  
ample, when you press Quick Dial 01, let-  
ters in display are changed A → B → C →  
A as you press the key. Press 1 to move  
cursor and enter next one.  
6. Number keys  
Use to enter numbers.  
7. {Clear/Stop} key  
Deletes a character at the cursor position.  
Even if the cursor is placed to the right of  
the character, you can delete a character  
at the right end of a line.  
2. {Shift} key (Quick Dial 14)  
Use to switch between upper and lower  
case.  
3. {Space} key (Quick Dial 15)  
Press to enter a space.  
59  
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Registering  
How to Enter Characters  
-Wild Cards  
The following procedure describes  
how to enter characters.  
When you register other party's Own  
Name or Own Fax Numbers for mul-  
tiple destinations, you can register a  
sequence of characters common to  
these identifications as a wild card in-  
stead of registering every identifica-  
tion.  
Note  
❒
When you enter a character, it is  
shown at the position of the cursor.  
If there is a character at the cursor  
position, the entered character is  
shown before the character.  
If a destination has an Own Name or  
Own Fax Numbers containing a wild  
card, the machine determines that the  
destination matches the registered  
destination.  
3
A Enter letters, symbols or num-  
bers.  
Characters are entered and the cur-  
sor moves.  
❖ Not using a wild card  
• For letters, press the Quick Dial  
keys (01 to 09). When the de-  
sired letter is displayed, press  
1.  
Destination to be  
registered  
(Own Name)  
Number ofregistered  
identifications  
NEW YORK  
BRANCH  
3
• For symbols, press the {Symbol}  
key and 0 or 1 to select the  
symbol, and then press the  
{OK} key.  
HONG KONG  
BRANCH  
SYDNEY BRANCH  
• For numbers, press the number  
key.  
❖ Using a wild card  
Note  
Destination to be  
registered  
(Own Name)  
Number ofregistered  
identifications  
❒ When you make  
a
mistake,  
press the {Clear/Stop} key.  
BRANCH  
1
❒ When you want to insert a char-  
acter, move the cursor to the  
character right of the position  
you want to enter. Now the in-  
serted character is shown left of  
the cursor position.  
Limitation  
❒ You can register up to 30 wild  
cards.  
Note  
B Press the {OK} key.  
❒ Compare identifications by ne-  
glecting spaces.  
❒ You can use wild cards for the fol-  
lowing functions:  
• See Chapter 6 “Memory Lock” in  
the Advanced Features manual.  
• See Chapter 6 “Forwarding” in  
the Advanced Features manual.  
60  
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4. Troubleshooting  
Adjusting Volume  
You can change the volume of the fol-  
lowing sounds the machine makes.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
❖ On Hook  
Sounds when you press the {On  
Hook Dial} key.  
❖ Transmission  
Sounds when the machine send a  
message.  
C Press the {OK} key.  
❖ Reception  
Sounds when the machine receives  
a message.  
Confirm that " 1. Program / Delete  
" is displayed.  
❖ Dialing  
D Press 0 or 1 until " 3. Setup " is  
After pressing the {Start} key, this  
sound is made until the line con-  
nects to the destination.  
displayed.  
❖ Key Tone  
Sounds when keys on the Control  
panel are pressed.  
E Press the {OK} key.  
Confirm that " 1. Monitor Volume  
" is displayed.  
❖ Alarm  
The sound to signal something go-  
ing amiss.  
A Press the {User Tools} key.  
F Press the {OK} key.  
G Press 0 or 1 to select the item  
you want to adjust, and then press  
the {OK} key.  
61  
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Troubleshooting  
H Press 0 or 1 to adjust the vol-  
ume.  
I Press the {OK} key.  
The volume is adjusted.  
If you want to adjust another item,  
repeat steps G to I.  
4
J Press the {User Tools} key to re-  
turn to standby display.  
62  
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Error Messages  
Error Messages  
If there is an error, one of the following messages may appear on the display. It  
might just flash up briefly, so if you are watching for errors, stay by the machine  
and check the display.  
Message  
Problem and Solution  
Clear Misfed Orig. Remove original from ADF Original misfeed  
Cover  
Remove originals from the Document Feeder.  
Set any pages of the original that were not  
scanned and send again.  
A document jam occurred during Immediate  
Transmission. Press the {OK} key, and then re-  
send the page which has not been sent.  
4
An error occurred during Immediate Trans-  
mission. Press the {OK} key, and then resend  
the original.  
Note  
❒
There may be a problem with the machine  
or the telephone line (for example noise or  
cross talk). If the error re-occurs frequently,  
contact your service representative.  
Reset Original(s) and press Start  
Memory is Full.Storing Stopped.  
Original jammed during Memory Transmis-  
sion. Reset originals that have not been scanned.  
After you press the {OK} key, you can select  
whether to transmit pages which have been  
stored in memory or to delete those pages.  
Check the number of transmitted pages on the  
Communication Result Report when you se-  
lect to transmit those pages.  
Exceeded the Max.Cannot Add  
You cannot dial any more numbers. When  
these files have been sent and their fax num-  
bers are deleted from memory, additional fax  
numbers can be dialed.  
63  
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Troubleshooting  
When the {Facsimile} key is Lit in Red  
When the {Facsimile} key is lit in red while machine is in Copy mode, press the  
{Facsimile} key and read the message.  
If h is lit, refer to the table below and take the appropriate action.  
Problem  
Solution  
Paper has run out.  
Add paper.  
See Chapter 3 “Loading Paper” in the Copy  
Reference.  
A facsimile error has occurred.  
The facsimile has a problem. Contact a service  
representative. The copier function will still  
work normally.  
4
64  
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When the Receive File Indicator is Lit  
When the Receive File Indicator is Lit  
If the Receive File indicator is lit, a message has been received but could not be  
printed for some reason. The message was stored in memory (Substitute Recep-  
tion). When you solve the problem, the message will be automatically printed  
out. The table below lists some problems that could have caused Substitute Re-  
ception to take place and their solutions.  
WhySubstituteReception Indication/Status  
Occurred  
Solution  
Paper has run out  
Toner is empty  
h is lit red.  
Add paper.  
See Chapter 3 “Loading Paper” in  
the Copy Reference.  
h is lit red.  
Replace the toner cartridge.  
4
See Chapter 3 “Changing the Toner  
Cartridge” in the Copy Reference.  
Note  
❒
Even if there is no toner left, you  
can still send fax messages.  
Paper is jammed  
Cover is open  
h is lit red.  
Remove the jammed paper.  
See Chapter 3 “Clearing Misfeeds” in  
the Copy Reference.  
h is lit red.  
Close the cover.  
A cover other than the Document  
Feeder or front cover is open.  
Machine is busy printing  
with other function  
The machine is printing  
with other function.  
The message will be printed after the  
current job finishes automatically.  
65  
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Troubleshooting  
Solving Problems  
This table lists some common problems and their solutions.  
Problem  
Required Action  
Image background appears dirty  
when a fax is received at the other end.  
Adjust the scan density.  
Reference  
See p.25 “Image Density (Contrast)”  
Printed or sent image contains spots. The Document Feeder (ADF) or exposure glass is dirty,  
clean them.  
Make sure that ink or eraser is dry before setting the  
original.  
Reference  
See Chapter 5 “Maintaining Your Machine”in the  
Copy Reference  
4
Received image is too light.  
Request the sender to increase the image density.  
When using moist, rough or processed paper, the  
printed image may be partly invisible. Only use recom-  
mended paper.  
Reference  
See Appendix, “Originals” in the Advanced Fea-  
tures manual.  
When h appears on the display, toner is beginning to  
run out. Replace the toner cartridge soon.  
Reference  
See Chapter 3 “Changing the Toner Cartridge”in  
the Copy Reference.  
Message appears blank at the other  
end.  
The original was set upside down. Set it properly.  
Reference  
See p.13 “Setting Originals”  
You want to cancel a Memory Trans- If the original is being stored, press the {Clear/Stop} key.  
mission.  
Reference  
See p.19 “Canceling a Memory Transmission”  
If the original is being sent, use "Cancel TX/RX" in the  
Job Information menu.  
Reference  
See Chapter 2 “Canceling Transmission or Recep-  
tion” in the Advanced Features manual.  
You want to cancel an Immediate  
Transmission.  
Press the {Clear/Stop} key.  
Reference  
See p.23 “Canceling an Immediate Transmission”  
You cannot add any destination in  
67 destinations have been programmed with the num-  
Group, even though it does not reach ber keys. Program more numbers with Quick Dials or  
the maximum number. Speed Dials.  
Reference  
See p.49 “Groups”  
66  
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INDEX  
A
E
Editing  
Fax Header, 35  
ADF→Document Feeder,  
Adjusting Volume  
Alarm, 61  
2
Groups, 52  
Dialing, 61  
Key Tone, 61  
On Hook, 61  
Reception, 61  
Own Fax Number, 35  
Own Name, 35  
Quick Dial, 40  
Speed Dial, 46  
Transmission, 61  
Entering Characters, 59  
Error Messages, 63  
Advanced Features,  
Auto Receive, 31  
Auto Select, 31  
v
Exposure Glass, 2, 14  
Exposure Glass Cover,  
2
External Telephone Connector,  
3
B
F
Basic Features (this manual),  
Bypass Tray,  
v
3
Facsimile key, 4, 8, 64  
Fax Header, 33  
Editing, 35  
C
Registering, 34  
Faxing, 11  
Fine, 24  
Cancel key,  
Changing Modes,  
Characters  
4
8
Front View,  
2
Available Characters, 59  
Entering, 59  
Keys, 59  
G
Clear Modes key,  
Clear/Stop key,  
Communicating Indicator,  
4
G3 Line Connector,  
Getting Started,  
Group Name, 52  
Groups, 29, 49  
Deleting, 55  
3
4
1
4
Components,  
Control Panel,  
2
4
CSI→Own Fax Number, 33  
Dialing, 29  
Editing, 52  
Registering, 49  
D
Deleting  
Groups, 55  
H
Quick Dial, 41  
Speed Dial, 47  
Handset,  
How to Read this Manual, iv  
2
Detail, 24  
Dialing, 26  
I
Entering Numbers Directly, 26  
Image Density (Contrast), 24, 25  
Image Density key,  
Immediate Transmission, 11, 21  
Using Groups, 29  
Using Quick Dials, 27  
Using Speed Dials, 28  
5
Canceling, 23  
Dial label, 42  
Display,  
Document Feeder (ADF), 2, 14  
Indicator,  
4
9
J
Job Information key,  
4
67  
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L
R
LCD display,  
4
Receive File Indicator, 4, 65  
Reception Mode  
Selecting, 31  
M
Reception Modes  
Auto Receive, 31  
Auto Select, 31  
Manual Receive, 31  
Registering  
Fax Header, 33  
Groups, 49  
Own Fax Number, 33  
Own Name, 33  
Quick Dial, 38  
Speed Dial, 44  
Resolution, 24  
Machine Types,  
Main Power Indicator,  
main power switch,  
Manual Receive, 31  
Manuals for This Machine,  
Memory Trans. key,  
1
4
2
v
5
Memory Transmission, 11, 16  
Canceling, 19  
N
NOTICE,  
Number keys,  
Dialing, 26  
i
Resolution key,  
5
5
RTI→Own Name, 33  
S
O
Scan Settings, 24  
Setting Originals, 13  
OK key,  
On Hook Dial key,  
On Indicator,  
Operation switch, 3, 5  
Original Type, 24, 25  
Original Type key,  
Own Fax Number, 33  
Editing, 35  
Registering, 34  
Own Name, 33  
Editing, 35  
4
5
Side View,  
3
4
Solving Problems, 66  
Speed Dial, 44, 46, 47  
Deleting, 47  
5
Dialing, 28  
Editing, 46  
Registering, 44  
Speed Dial key,  
Standard, 24  
4
Starting the Machine,  
Start key,  
Substitute Reception, 65  
6
Registering, 34  
5
P
T
Paper Tray,  
Paper Tray Unit,  
3
3
Text, 25  
Tone, 27  
Transmission Modes, 11  
Transmission Option key,  
Troubleshooting, 61  
TTI→Fax Header, 33  
Pause, 27  
Pause/Redial key,  
Photo, 25  
5
4
Q
Quick Dial, 38  
Deleting, 41  
Dialing, 27  
U
User Function Keys,  
User Tools key,  
5
Dial label, 42  
Editing, 40  
4
Registering, 38  
Quick Dial keys,  
4
68  
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V
Volume, 61  
W
Wild Cards, 60  
69  
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MEMO  
70  
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MEMO  
71  
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MEMO  
72  
UE USA B465  
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How to Read this Manual  
Symbols  
In this manual, the following symbols are used:  
R WARNING:  
This symbol indicates a potentially hazardous situation that might result in  
death or serious injury when you misuse the machine without following the in-  
structions under this symbol. Be sure to read the instructions, all of which are de-  
scribed in the Safety Information section in the Copy Reference manual.  
R CAUTION:  
This symbol indicates a potentially hazardous situation that might result in mi-  
nor or moderate injury or property damage that does not involve personal injury  
when you misuse the machine without following the instructions under this  
symbol. Be sure to read the instructions, all of which are described in the Safety  
Information section in the Copy Reference manual.  
* The statements above are notes for your safety.  
Important  
If this instruction is not followed, paper might be misfed, originals might be  
damaged, or data might be lost. Be sure to read this.  
Preparation  
This symbol indicates the prior knowledge or preparations required before op-  
erating.  
Note  
This symbol indicates precautions for operation, or actions to take after misop-  
eration.  
Limitation  
This symbol indicates numerical limits, functions that cannot be used together,  
or conditions in which a particular function cannot be used.  
Reference  
This symbol indicates a reference.  
{
}
Keys built into the machine's operation panel.  
i
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Manuals for This Machine  
Two Facsimile Reference manuals are provided, the Basic Features manual and  
the Advanced Features manual. Please refer to the manual that suits your needs.  
Advanced Features (this manual)  
The Advanced Features manual describes more advanced functions and also ex-  
plains settings for key operators.  
Basic Features  
The Basic Features manual explains the most frequently used fax functions and  
operations.  
❖ Chapter 1 Getting Started  
Names and describes the parts of the control panel and machine.  
❖ Chapter 2 Faxing  
Explains basic transmission. You can also learn about other types of transmis-  
sions.  
❖ Chapter 3 Registering  
Explains how to make initial settings, such as the Own Name and Own Fax  
Number settings. Also explains the Quick Dial, Speed Dial and Group keys.  
These keys allow you to store numbers and save time when dialing. This  
chapter also explains how to enter letters and symbols.  
❖ Chapter 4 Troubleshooting  
Explains how to adjust the volume of sounds generated by the machine and  
how to interpret error messages. When the display or indicator lights show  
unusual information, check the list and take appropriate action.  
ii  
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TABLE OF CONTENTS  
1.Transmission Options  
Sending at a Specific Time (Send Later).................................................. 1  
Fax Header Print......................................................................................... 3  
Label Insertion............................................................................................ 4  
Calling to Request a Message (Polling Reception)................................. 5  
File Reserve Report (Polling RX)................................................................... 7  
Communication Result Report (Polling RX)................................................... 7  
2.Job Information  
Canceling Transmission or Reception..................................................... 9  
Printing a List of Files in Memory (Print File List)................................. 10  
Printing a Stored Message (Print TX File).............................................. 11  
Printing a Memory-locked Message ...................................................... 12  
Printing the Journal.................................................................................. 13  
Report Formats ............................................................................................ 14  
3.Other Transmission Features  
Handy Dialing Functions......................................................................... 15  
Chain Dial..................................................................................................... 15  
Telephone Directory..................................................................................... 16  
Redial........................................................................................................... 16  
On Hook Dial............................................................................................. 17  
Manual Dial................................................................................................ 18  
Transmission Features ............................................................................ 19  
SEP Code .................................................................................................... 19  
SUB Code .................................................................................................... 20  
More Transmission Functions ................................................................ 22  
If Memory Runs Out While Storing an Original ............................................ 22  
Checking the Transmission Result............................................................... 22  
Broadcasting Sequence............................................................................... 23  
Sending a Fax Message Immediately.......................................................... 23  
Broadcasting : Checking Progress............................................................... 23  
Automatic Redial.......................................................................................... 23  
Batch Transmission...................................................................................... 23  
Dual Access ................................................................................................. 24  
ECM (Error Correction Mode) ...................................................................... 24  
Parallel Memory Transmission..................................................................... 24  
iii  
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Printed Reports......................................................................................... 25  
File Reserve Report (Switch 03, Bit 2)......................................................... 25  
Communication Result Report (Switch 03, Bit 0)......................................... 25  
Communication Failure Report (Switch 03, Bit 0) ........................................ 25  
Transmission Result Report (Immediate Transmission) (Switch 03, Bit 5) ... 26  
4.Reception Features  
General...................................................................................................... 27  
Immediate Reception ................................................................................... 27  
Memory Reception....................................................................................... 27  
Printing Documents that have been Received into Memory (Substitute Reception)... 28  
Receiving Messages in Telephone Mode .................................................... 29  
Auto Fax Reception Power-up ..................................................................... 29  
Printing Options....................................................................................... 30  
Center Mark ................................................................................................. 30  
Checkered Mark........................................................................................... 30  
TSI Print ....................................................................................................... 30  
Reception Time............................................................................................ 31  
Page Separation and Length Reduction ..................................................... 31  
When There is No Paper of the Correct Size............................................... 32  
5.Facsimile User Tools  
User Function Keys.................................................................................. 35  
Functions You Can Assign to User Function Keys ...................................... 35  
Making a User Function Key Assignment .................................................... 36  
Using a User Function Key.......................................................................... 37  
Deleting a User Function Key...................................................................... 37  
Printing Reports/Lists.............................................................................. 39  
Adjusting the Display Contrast............................................................... 42  
Setting the Date and Time ...................................................................... 43  
Setting the Auto Ring Time .................................................................... 45  
Setting the Fax Reset Timer .................................................................... 46  
On Hook Timeout...................................................................................... 47  
iv  
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6.Key Operator Settings  
Function List............................................................................................. 49  
Using Key Operator Settings................................................................... 50  
Memory Lock................................................................................................ 50  
Forwarding ................................................................................................... 52  
User Parameters.......................................................................................... 58  
Personal Codes............................................................................................ 63  
ID Code........................................................................................................ 66  
Line Type ..................................................................................................... 67  
PSTN Access Number ................................................................................. 68  
Memory File Transfer................................................................................... 69  
RDS (Remote Diagnostic System)............................................................... 70  
7.Troubleshooting  
Reading Reports....................................................................................... 71  
Error Report ................................................................................................ 71  
Power Failure Report ................................................................................... 71  
8.Appendix  
Connecting to a Telephone Line and a Telephone................................ 73  
Connecting the Optional Handset and an External Telephone............ 74  
Specifications........................................................................................... 75  
Base Machine .............................................................................................. 75  
Available Options ......................................................................................... 76  
Originals....................................................................................................... 76  
Maximum Values...................................................................................... 78  
Advanced Transmission Features.......................................................... 79  
Job Information ........................................................................................ 80  
User Tools................................................................................................. 81  
Key Operator Tools.................................................................................. 83  
INDEX......................................................................................................... 84  
v
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vi  
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1. Transmission Options  
Sending at a Specific Time (Send Later)  
Using the Send Later function, you  
D Confirm that " 1. Send Later " is  
can delay transmission of your fax  
displayed.  
message until a specified time. This  
allows you to take advantage of off-  
peak telephone line charges without  
E Press the {OK} key.  
having to be by the machine at the  
time of transmission.  
F Press 0 or 1 to select "On".  
Transmitter  
Receiver  
G Press the {OK} key.  
H Press 0 or 1 to select “AM” or  
“PM”.  
Send Later  
at 21:00 (9:00PM)  
ND1X01E4  
I Press the {OK} key.  
Note  
❒ You can not specify a time more  
J Enter the time that you want to  
send the fax message with the  
number key.  
than 24 hours later.  
❒ This function is only available with  
Memory Transmission.  
A Make sure that the machine is in  
Facsimile mode and the standby  
display is shown.  
Enter the hour setting (1 to 12).  
Then press 0 or 1.  
Then enter a 2-digit number for the  
minute setting (00 to 59).  
Note  
B Place your original and select any  
scan settings you require.  
❒ When entering numbers small-  
er than 10, add a leading zero.  
C Press the {Transmission Option} key.  
❒ If you make a mistake, press the  
{Clear/Stop} key and try again.  
❒ If the current time shown on the  
display is not correct, change it.  
See p.43 “Setting the Date and  
Time”.  
1
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Transmission Options  
K Press the {OK} key.  
The specified time is set.  
L Specify the destination.  
1
If you want to specify another des-  
tination, press the {OK} key and  
repeat step L.  
M Press the {Start} key.  
Note  
❒ You can cancel a message trans-  
mission set for Send Later. See  
p.9 “Canceling Transmission or  
Reception”.  
2
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Fax Header Print  
Fax Header Print  
Normally, the Fax Header pro-  
grammed in your machine is printed  
at the top of each of the pages you  
transmit when they are received at  
the other end. The top of the image  
will be overprinted if there is no mar-  
gin at the top of the transmitted page.  
F Press 0 or 1 to select "On".  
1
G Press the {OK} key.  
H Press the {Transmission Option} key.  
Important  
❒ In the USA, this must contain the  
telephone number of the line your  
machine is connected to. It will be  
printed on the header of every  
page you send. Required in the  
USA.  
I Specify the destination.  
If you want to specify another des-  
tination, press the {OK} key and  
repeat step I.  
Note  
❒ In the USA, law requires that your  
fax number be included in the Fax  
Header. Register the fax number  
and switch on Fax Header Print  
with the User Parameters. See p.58  
“User Parameters” (Switch06, Bit0)  
J Press the {Start} key.  
A Make sure that the machine is in  
Facsimile mode and the standby  
display is shown.  
B Place your original, and then se-  
lect any scan settings you require.  
C Press the {Transmission Option} key.  
The Transmission Option menu  
appears.  
D Press 0 or 1 until “2. Fax Header  
Print” is displayed.  
E Press the {OK} key.  
3
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Transmission Options  
Label Insertion  
With this function, you can have the  
receiver's name programmed in  
Quick Dial or Speed Dial printed on  
the message when it is received at the  
other end. The name will be printed  
at the top of the page and will be pre-  
ceded by "To".  
Note  
❒ You can set this function for each  
1
destination.  
If you program the Label Insertion  
function in a Quick Dial or Speed Di-  
al, the function is enabled when you  
select “On”. This function cannot be  
used if the other party's name is not  
programmed.  
If you select the Label Insertion func-  
tion then enter your personal code,  
your personal code will also appear  
on the page. "From" is automatically  
inserted before your personal code.  
This function is available when per-  
sonal code is registered and the Re-  
stricted Access is turned on.  
FEB. 1.2001 9:15AM  
TO:DEF COMPANY  
ABC COMPANY  
NO.005  
P.  
1
FROM:DEF  
1
2
GFATEN1J  
1. Name that is registered in the  
Quick Dial or Speed Dial key.  
2. Name that is assigned to the Per-  
sonal Code.  
Reference  
To program the Label Insertion  
function in the Quick Dial, see  
Chapter 3 “ Quick Dial “ in the Ba-  
sic Features manual.  
To program the Label Insertion  
function in the Speed Dial, see  
Chapter 3 “ Speed Dial “ in the Ba-  
sic Features manual.  
For details about Personal Codes,  
see p.63 “Personal Codes”.  
4
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Calling to Request a Message (Polling Reception)  
Calling to Request a Message (Polling  
Reception)  
1
Use this function if you want to poll a  
Limitation  
message from another terminal. You  
❒ Polling Reception requires that the  
can also poll documents from many  
other machine can perform Polling  
terminals.  
Transmission.  
❒ To receive a message sent by any  
Secured Polling Transmission or  
Stored ID Override Polling Trans-  
mission, it is necessary to specify  
the same Polling ID as the sender's.  
Receiver  
Sender  
(This machine)  
Transmission  
Request  
❒ To receive a message sent by Se-  
cured Polling Transmission or  
Stored ID Override Polling Trans-  
mission, the sender must be a ma-  
chine of the same manufacturer  
and equipped with the Polling Re-  
ception function.  
ND1X01E8  
There are two types of Polling Recep-  
tion:  
Note  
❖ Secured Polling Reception  
❒ The communication fee is charged  
to the receiver.  
If the Polling ID is programmed in  
your machine, any messages wait-  
ing in the transmitting machine  
with the same ID are received. If  
the other machine does not have  
any messages waiting with the  
same Polling ID, any messages that  
do not require an ID are received  
(Free Polling).  
A Make sure that the machine is in  
Facsimile mode and the standby  
display is shown.  
❖ Stored ID Override Polling Reception  
You must enter an Override Poll-  
ing ID unique to this transmission.  
This ID overrides the Polling ID.  
Your machine will receive any  
messages waiting in the transmit-  
ting machine with matching ID's.  
If no ID's match, any messages that  
does not require an ID are received  
(Free Polling).  
B Press the {Transmission Option} key.  
C Press 0 or 1 until " 3. Polling RX  
” is displayed.  
D Press the {OK} key.  
5
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Transmission Options  
E Press 0 or 1 to select "On".  
H Press the {OK} key.  
I Specify the other party's fax num-  
ber.  
1
J Press the {Start} key.  
F Press the {OK} key.  
G Select the type of Polling Recep-  
tion.  
-Polling Documents from Other  
Manufacturer's Fax Machines:  
Secured Polling Reception  
Standard Polling Reception only  
works with machines of the same  
manufacturer that have the Polling  
Reception function. However, if the  
other party's fax machine supports  
SEP Code Polling Reception, you can  
receive documents from them using  
SEP Code. (See p.19 “SEP Code”.)  
A
Press  
0
or  
1
to select ”Default”.  
Stored ID Override Polling  
Reception  
A
Press  
0
or  
1
to select ”Override”.  
B Press the {OK} key.  
C Enter the Polling ID (4 digits)  
with the number keys or Quick  
Dial keys.  
Note  
❒ You can enter A to F by the  
Quick Dial keys.  
❒ You can enter 0 to 9 by the  
number keys.  
❒ 0000 and FFFF can not be en-  
tered.  
If you make a mistake, press the  
{Clear/Stop} key and try again.  
6
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Calling to Request a Message (Polling Reception)  
File Reserve Report (Polling RX)  
This report is printed after Polling Re-  
ception has been set up.  
1
You can check the date and time, Fax  
Header, File No., Transmission con-  
dition and the Other party's name  
with this report.  
Note  
❒ You can turn this function on or off  
with the User Parameters. See p.58  
“User Parameters” (Switch03,  
Bit3).  
Communication Result Report  
(Polling RX)  
This report is printed after a Polling  
Reception has been completed and  
shows the result of the Polling Recep-  
tion.  
You can check the date and time, Oth-  
er party's name and result with this  
report.  
Note  
❒ You can also check the result of a  
Polling Reception with the Journal.  
❒ You can turn this function on or off  
with the User Parameters. See p.58  
“User Parameters” (Switch03,  
Bit4).  
7
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Transmission Options  
1
8
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2. Job Information  
Canceling Transmission or Reception  
Transmission files are originals that  
B Press the {Job Information} key.  
have been stored in memory and are  
awaiting transmission. The functions  
that produce transmission files are  
Memory Transmission and Polling  
Reception.  
Confirm that " 1. Cancel TX / RX "  
If you notice an error in the destina-  
tion specified or the document con-  
tent after scanning a document into  
memory, you can cancel transmission  
of that document. This is done by  
searching for the document in the fax  
machine's memory and deleting it.  
is displayed.  
C Press the {OK} key.  
D Display the file you want to can-  
cel.  
To display the file, enter the file  
number with the number keys or  
press 0 or 1 until the file number  
is displayed.  
Note  
❒ You can cancel Memory Transmis-  
sion even while files are being sent.  
However, any pages that have al-  
ready been sent cannot be can-  
celed.  
Note  
❒ To cancel transmission in progress,  
press the {Clear/Stop} key.  
❒ If you make a mistake, press the  
{Cancel} key and try again.  
❒ You can print out a File List to con-  
firm the transmission files stored  
in memory.  
❒ If you cannot find the file you  
want to cancel, the document  
has already been sent.  
Reference  
For details about Memory Trans-  
mission and Polling Reception, see  
Chapter 2 “Memory Transmis-  
sion” in the Basic Features manual,  
and p.5 “Calling to Request a Mes-  
sage (Polling Reception)”.  
E Press the {OK} key.  
F Confirm that you have selected  
the correct file, and press the {OK}  
key.  
A Make sure that the machine is in  
Facsimile mode and the standby  
display is shown.  
" Trans. Cancelled File Deleted " is  
displayed, and the machine re-  
turns to the standby display.  
9
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Job Information  
Printing a List of Files in Memory (Print File  
List)  
Print this list if you wish to find out  
which files are stored in memory and  
what their file numbers are. Knowing  
the file number can be useful (for ex-  
ample when erasing files).  
2
Note  
❒ The contents of an original stored  
in memory can also be printed. See  
p.11 “Printing a Stored Message  
(Print TX File)”.  
A Make sure that the machine is in  
Facsimile mode and the standby  
display is shown.  
B Press the {Job Information} key.  
C Press 0 or 1 until " 2. Print File  
List " is displayed.  
D Press the {OK} key.  
E Press the {Start} key.  
The File List is printed out and the  
machine returns to the standby  
display.  
10  
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Printing a Stored Message (Print TX File)  
Printing a Stored Message (Print TX File)  
If you wish to check the contents of a  
fax that is stored in memory and has  
not been sent yet, use this procedure  
to print it out.  
A Make sure that the machine is in  
Facsimile mode and the standby  
display is shown.  
2
B Press the {Job Information} key.  
The Information menu is shown.  
C Press 0 or 1 until " 3. Print TX  
File " is displayed, and then press  
the {OK} key.  
D Display the file you want to print.  
The registered name or fax number  
appears on the lower line.  
Note  
❒ Enter the file number with the  
number keys or search using 0  
or 1.  
❒ If you make a mistake, press the  
{Cancel} key and try again.  
E Press the {OK} key.  
F Press the {Start} key.  
The document is printed and the  
machine returns to the standby  
display.  
11  
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Job Information  
Printing a Memory-locked Message  
This is a security function that pre-  
E Enter the Memory Lock ID (4 dig-  
vents unauthorized individuals from  
reading printed messages. If Memory  
Lock is switched on, all received mes-  
sages are stored in memory and are  
not automatically printed. To print  
the messages, you have to enter the  
Memory Lock ID code. When your  
machine has received a message with  
Memory Lock, the "Receive File" indi-  
cator flashes. See p.50 “Memory  
Lock” .  
its) with the number keys.  
2
The Memory Lock ID you entered  
is not displayed.  
F Press the {OK} key.  
G Press the {Start} key.  
The document is printed out and  
the machine returns to standby  
mode.  
Note  
❒ Before you start, register your  
Memory Lock ID. (See p.66 “ID  
Code”.)  
❒ Messages received by Polling Re-  
ception are automatically printed  
even if this function is switched on.  
❒ If the main power switch is turned  
off for more than 12 hours, all mes-  
sages protected by Memory Lock  
are deleted. If this happens, use the  
Power Failure Report to identify  
which messages have been lost.  
(See p.71 “Power Failure Report”.)  
A Make sure that the machine is in  
Facsimile mode and the standby  
display is shown.  
B Press the {Job Information} key.  
C Press 0 or 1 until " 4. Print Mem.  
Lock " is displayed.  
D Press the {OK} key.  
12  
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Printing the Journal  
Printing the Journal  
When automatic communication report printing is turned on, the Journal is  
printed automatically after every 50 communications (receptions + transmis-  
sions). You can also print a copy of the Journal at any time by following the pro-  
cedure below.  
Note  
2
❒ The sender's name column of the Journal is useful when you need to register  
a Specified Sender.  
❒ If you do not want the Journal to be printed automatically, you can turn au-  
tomatic printing off. See p.58 “User Parameters” (switch 03, bit 7).  
A Make sure that the machine is in Facsimile mode and the standby display  
is shown.  
B Press the {Job Information} key.  
C Press 0 or 1 until " 5. Print Journal " is displayed.  
D Press the {OK} key.  
E Press the {Start} key.  
The report is printed and the machine returns to the standby display.  
13  
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Job Information  
Report Formats  
2
1. The Mode Column  
3. The Footnote on the Journal  
Codes and alphabet on this column in-  
form the type of communication. These  
codes are explained on the bottom of the  
report.  
Transmission counter: Total number of  
transmitted pages  
Reception counter: Total number of re-  
ceived pages  
2. The Result Column  
OK: Successful communication  
E: An error occurred  
D: Power Failure  
14  
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3. Other Transmission Features  
Handy Dialing Functions  
A Set your original and select any  
Chain Dial  
scan settings you require.  
This function allows you to compose  
B Press Quick Dial key {03}.  
a telephone number from various  
parts, some of which may be regis-  
tered in Quick Dials or Speed Dials  
and some of which may be entered  
using the number keys.  
C Press the {Pause/Redial} key.  
You can program commonly used  
area or country codes into Speed Di-  
als or Quick Dial keys.  
Example: 01133-1-5551234 (From the  
United States to Paris).  
D Press Quick Dial key {02}.  
Assume that the following Quick Dial  
and Speed Dial numbers have al-  
ready been programmed.  
• Quick Dial {03} = 01133 (Overseas  
to France)  
E Press the {Pause/Redial} key.  
• Quick Dial {02} = 1 (Paris)  
• Speed Dial {0} {1} = 5551234  
Limitation  
F Press the {Speed Dial} key, and  
❒ Maximum length of telephone or  
then press {0} {1}.  
fax number: 254 digits  
Note  
❒ For Memory Transmission and Im-  
mediate Transmission, insert a  
pause between numbers. For On  
Hook Dial and Manual Dial, no  
pause is needed.  
If you want to send the same fax to  
another party, press the {OK} key  
and repeat the above steps from  
step B.  
Reference  
G Press the {Start} key.  
For registering fax numbers to  
Speed Dials or Quick Dial keys,  
See Chapter 3 “Speed Dial” or “  
Quick Dial” in the Basic Features  
manual.  
15  
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Other Transmission Features  
Telephone Directory  
Redial  
This function lets you find a regis-  
tered Speed Dial quickly by just en-  
tering a single letter, for example, the  
first letter of the name registered for  
that number.  
The machine can recall the last 10 des-  
tinations that have been dialed. If you  
wish to send a message to a destina-  
tion which you faxed recently, the Re-  
dial function saves you from finding  
and entering the number again.  
Limitation  
A Place your original and select any  
❒ Speed Dial codes cannot be  
scan settings you require.  
searched for by symbol or number.  
3
❒ Names enclosed within brackets  
B Press the {Pause/Redial} key.  
are not searched.  
C Press 0 or 1 until the destina-  
tion you want to redial is dis-  
played.  
A Set your original, and then select  
any scan settings you require.  
B Press the {Speed Dial} key.  
C Enter the search letter by pressing  
one of the Quick Dial keys (A to Z).  
D Press the {OK} key.  
E Press the {Start} key.  
Limitation  
Note  
❒ The following kinds of destina-  
❒ The names or fax numbers reg-  
istered in Speed Dials are  
shown in numerical order on  
the display.  
tions can not be recalled.  
• Quick Dials  
• Speed Dials  
• Group Dials  
D Press 0 or 1 until the destina-  
tion you are searching for is dis-  
played, and then press the {OK}  
key.  
• Any destinations if multiple  
destinations were dialed  
• Destinations dialed by Redi-  
al (regarded as already mem-  
orized)  
Note  
❒ If you make a mistake, press the  
{Cancel} key and try again.  
❒ If you wish to dial another des-  
tination, press the {OK} key and  
dial another fax number.  
E Press the {Start} key.  
16  
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On Hook Dial  
On Hook Dial  
You can send a fax message without  
lifting the receiver, while still listen-  
ing to the dial tone.  
Note  
❒ If you hear a voice, pick up the  
external telephone before you  
press the {Start} key and notify  
the destination that you want to  
send a fax message (ask them to  
switch to Facsimile mode).  
If the other party has a telephone fax  
machine, you can talk by lifting the  
receiver after your machine has con-  
nected to theirs.  
Reference  
See Chapter 4 “Adjusting Volume”  
in the Basic Features manual.  
3
E When the originals are not placed  
on the Document Feeder, press 0  
or 1 to select "Send".  
A Place your original, and then se-  
lect any scan settings you require.  
B Press the {On Hook Dial} key.  
F Press the {OK} key.  
You will hear a tone from the inter-  
nal speaker. If you wish to cancel  
this operation, press the {On Hook  
Dial} key again.  
The originals are transmitted.  
C Dial.  
After transmission, the machine  
will return to standby mode.  
The machine immediately dials the  
destination. If you make a mistake,  
press the {On Hook Dial} key and re-  
turn to step B.  
Note  
❒ You can change the volume of  
sound with 0 or 1.  
D When the line is connected and  
you hear a high-pitched tone,  
press the {Start} key.  
When the originals are placed on  
Document Feeder (ADF), the ma-  
chine starts transmitting the origi-  
nals. The display will be that  
shown for step F.  
17  
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Other Transmission Features  
Manual Dial  
The external telephone is required.  
You can send a fax message using an  
external telephone.  
Note  
❒ The result of transmission with  
manual dial is not mentioned in  
the Transmission Result Report  
(Immediate Transmission).  
3
A Place your original, and then se-  
lect any scan settings you require.  
B Pick up the external telephone.  
You will hear a tone.  
C Dial.  
If you make a mistake, replace the  
external telephone and try again  
from step B.  
D When the line is connected and  
you hear a high-pitched tone,  
press the {Start} key to send your  
fax message.  
Note  
❒ If the other party answers the  
phone, inform them that you  
are sending a fax.  
E Replace the handset of the exter-  
nal telephone.  
After transmission the machine  
will return to standby mode.  
18  
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Transmission Features  
Transmission Features  
C Press 0 or 1 until " 2. SEP " is  
SEP Code  
displayed.  
If you want to receive a message  
stored in the memory of another par-  
ty's fax machine, use this function.  
The machine will receive the message  
with the SEP and PWD code that  
matches the SEP and PWD code you  
enter in the following procedure.  
D Press the {OK} key.  
3
E Enter the SEP code with the num-  
ber keys.  
Preparation  
You need to assign the Dial Option  
function to a User Function key be-  
forehand. See p.35 “User Function  
Keys”.  
F Press the {OK} key.  
Note  
When a password (PWD) is  
necessary  
❒ The ID can be up to 20 digits long  
and consist of digits.  
❒ Make sure the ID matches the oth-  
er terminal of the fax you are re-  
ceiving from.  
A Press the {User Function} key as-  
signed with the Dial Option  
function.  
❒ You can store IDs in Quick Dials,  
B Press 0 or 1 until " 4. PWD "  
Speed Dials, and Groups.  
is displayed.  
❒ Messages you receive using this  
function are marked "SEP" on all  
reports.  
❒ When you send a fax message with  
SEP Code to other makers' ma-  
chines, sometimes a password  
(PWD) is necessary. Use PWD  
when it is necessary.  
C Press the {OK} key.  
D Enter the PWD code with the  
number keys.  
A Dial the destination fax number  
using the number keys.  
E Press the {OK} key  
G Press the {Transmission Option} key.  
B Press the {User Function} key as-  
signed with the Dial Option func-  
tion.  
19  
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Other Transmission Features  
H Press 0 or 1 until " 3. Polling RX  
SUB Code  
" is displayed.  
If the other party's machine has func-  
tions like Transfer Request and Confi-  
dential Transmission with SUB/SID  
Code, you can use those functions  
with SUB/SID Code.  
I Press the {OK} key.  
J Press 0 or 1 to select "On".  
Preparation  
You need to assign the Dial Option  
function to a User Function key be-  
forehand. See p.35 “User Function  
Keys”.  
3
K Press the {OK} key.  
Note  
❒ The ID can be up to 20 digits long  
and consist of numbers, spaces,  
{q} and {p}.  
L Press 0 or 1 to select ”Default”.  
❒ Make sure the ID matches the  
specification of the fax you are  
sending to.  
M Press the {OK} key.  
❒ You can store IDs in Quick Dials,  
N Press the {Start} key.  
Speed Dials, and Groups.  
❒
Messages you send using this  
function are marked "SUB" on all  
reports.  
❒ When you send fax message with  
SUB Code to other makers' ma-  
chines, sometimes a password  
(SID) is necessary. Use SID when it  
is necessary.  
A Place your original and make any  
changes to the scan settings if nec-  
essary.  
B Dial the destination fax number  
using the number keys.  
C Press the {User Function} key as-  
signed with the Dial Option func-  
tion.  
20  
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Transmission Features  
D Confirm that " 1. SUB " is dis-  
H Press the {Start} key.  
played.  
Note  
E Press the {OK} key.  
❒ If you use Immediate Transmis-  
sion and the destination fax ma-  
chine does not support the Dial  
Option function, a message will  
appear on the display to inform  
you of this. In this case, press  
the {OK} key to cancel the trans-  
mission.  
F Enter the SUB code with the num-  
ber keys.  
3
G Press the {OK} key.  
When a password (SID) is  
necessary  
A Press the {User Function} key as-  
signed with the Dial Option  
function.  
B Press 0 or 1 until " 3. SID " is  
displayed.  
C Press the {OK} key  
D Enter the SID code with the  
number keys.  
E Press the {OK} key  
21  
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Other Transmission Features  
More Transmission Functions  
If Memory Runs Out While  
Storing an Original  
Checking the Transmission  
Result  
• Turn on the printing of the Com-  
munication Result Report if you  
want a report to be printed after  
every successful transmission. See  
p.25 “Printed Reports”.  
A If you run out of memory while  
storing an original (free space  
reaches 0%), “Memory is  
Full.Storing Stopped.”is dis-  
played.  
3
If you leave off the printing of the  
Communication Result Report, the  
report will not be printed after ev-  
ery transmission. However,  
should a transmission fail, a Com-  
munication Failure Report will be  
printed instead.  
B Press the {OK} key.  
• If you turn off the printing of the  
Transmission Result Report (Im-  
mediate Transmission), the Error  
Report will be printed when the  
communication on fails.  
When transmitting the stored  
pages  
• You can also check the transmis-  
sion result by examining the Jour-  
nal. See p.13 “Printing the  
Journal”.  
A Press 0 or 1 to select “Trans-  
mit” and press the {OK} key.  
Note  
• You can assign the function of  
printing Transmission Result Re-  
port to User Function Keys.  
❒ Successfully scanned pages  
are sent. Check the number  
of transmitted pages on  
Communication Result Re-  
port.  
When deleting the stored pages  
A Press 0 or 1 to select “Delete”  
and press the {OK} key.  
22  
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More Transmission Functions  
Broadcasting Sequence  
Automatic Redial  
If you dial several destinations for the  
same message (Broadcasting), the  
messages are sent in the order in  
which they were dialed. If the fax  
message could not be transmitted to a  
destination, the machine redials that  
destination after the last destination  
specified for Broadcasting. For exam-  
ple, if you specify four destinations A  
through D for broadcasting, and if the  
lines to destinations A and C are  
busy, the machine dials the destina-  
tions in the following order: A, B, C,  
D, A, and C.  
If a fax message could not be trans-  
mitted because the line was busy or  
an error occurred during transmis-  
sion, redialing is done 4 times at 5  
minutes intervals (these figures vary  
according to which country you are  
in).  
If redialing fails after four redials, the  
machine cancels the transmission and  
prints the Communication Result Re-  
port or Communication Failure Re-  
port.  
3
Batch Transmission  
Sending a Fax Message  
Immediately  
If you send a fax message by Memory  
Transmission and there is another fax  
message waiting in memory to be  
sent to the same destination, that  
message is sent along with your mes-  
sage. Several fax messages can be sent  
with a single call, thus eliminating the  
need for several separate calls. This  
helps save communication costs and  
reduces transmission time.  
To send a fax message immediately,  
use Immediate Transmission. If you  
have just set up an original for broad-  
casting, Immediate Transmission will  
interrupt the current communication.  
Your message will not be sent until  
previously queued files have been  
sent.  
Fax messages for which the transmis-  
sion time has been set in advance are  
sent by Batch Transmission when that  
time is reached.  
Broadcasting : Checking  
Progress  
Note  
❒ You can switch this function on or  
off with the User Parameters. See  
p.58 “User Parameters” (Switch06,  
Bit4).  
To check which destinations the fax  
message has been sent to so far, print  
the TX file list.  
23  
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Other Transmission Features  
Limitation  
Dual Access  
❒ Standard Memory Transmission is  
used instead of Parallel Memory  
Transmission in the following cas-  
es.  
The machine can scan other messages  
into memory even while sending a  
fax message from memory, receiving  
a message into memory , or automat-  
ically printing a report. Since the ma-  
chine starts sending the second  
message immediately after the cur-  
rent transmission terminates, the line  
will be used efficiently.  
• When the line is busy and could  
not be connected to  
• With Send Later  
• When you store an original for  
Memory Transmission while an-  
other communication is in  
progress  
3
Note that during Immediate Trans-  
mission or when in User Tools mode,  
the machine cannot scan an original.  
• When two or more destinations are  
specified  
• When the original is set on the ex-  
posure glass  
ECM (Error Correction Mode)  
Note  
This function automatically resends  
data that was not transmitted suc-  
cessfully using a system that complies  
with international standards.  
❒ If you press the {Clear/Stop} key,  
the original jams, or memory be-  
comes full during Parallel Memory  
Transmission, the machine stops  
transmitting and prints the Com-  
munication Result Report. The file  
is erased.  
ECM requires that the receiver has  
the same function.  
Parallel Memory Transmission  
❒ Total stored page numbers are not  
printed in the Parallel Memory  
Transmission. Only the page num-  
bers are printed, such as P.1, P.2  
not 1/2, 2/2.  
This function dials while the original  
is being scanned. Standard Memory  
Transmission stores the original in  
memory, then dials the destination.  
Parallel Memory Transmission al-  
lows you to quickly determine  
whether a connection was made. In  
addition, this function scans the orig-  
inal faster than Immediate Transmis-  
sion and is useful when you are in a  
hurry and need to use the original for  
another purpose.  
❒ If you run out of memory, normal  
Memory Transmission takes place.  
❒ File Reserve Report will not be  
printed with Parallel Memory  
Transmission.  
Note  
❒ You can switch this function on or  
off with the User Parameters. See  
p.58 “User Parameters” (Switch07,  
Bit2).  
24  
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Printed Reports  
Printed Reports  
You can obtain reports from your ma-  
chine either by having your machine  
print them out automatically, or by  
printing them out yourself.  
Communication Result Report  
(Switch 03, Bit 0)  
This report is printed when a Memo-  
ry Transmission is completed so you  
can check the result of the transmis-  
sion. If two or more destinations are  
specified, this report is printed after  
the fax message has been sent to all  
the destinations. If the machine is set  
up not to print this report and the fax  
message could not be successfully  
transmitted, the Communication Fail-  
ure Report is printed. See p.25 “Com-  
munication Failure Report (Switch 03,  
Bit 0)”.  
Note  
❒ You can switch on or off the print-  
ing of the various reports with the  
User Parameters. See p.58 “User  
Parameters” (switch 03, bits 7–0).  
3
❒ For reference purposes, the ma-  
chine prints part of the original im-  
age on the File Reserve Report,  
Communication Result Report and  
Communication Failure Report.  
You can choose whether to include  
part of the original image on re-  
ports with User Parameters  
(Switch 04. Bit 7).  
CommunicationFailureReport  
(Switch 03, Bit 0)  
File Reserve Report (Switch 03,  
Bit 2)  
This report is only printed if the Com-  
munication Result Report is turned  
off and a message could not be suc-  
cessfully transmitted with Memory  
Transmission. Use it to keep a record  
of failed transmissions so you can  
send them again.  
This report is printed after an original  
is stored in memory. Use it to review  
the contents and destinations of  
stored originals. Even if the machine  
is set up not to print this report, it is  
still printed if an original could not be  
stored.  
Note  
❒ The "Page" column gives the total  
number of pages. The "Not Sent"  
column gives the number of pages  
that could not be sent successfully.  
Note  
❒ File Reserve Report will not be  
printed with Parallel Memory  
Transmission.  
25  
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Other Transmission Features  
Transmission Result Report  
(Immediate Transmission)  
(Switch 03, Bit 5)  
If you turn on the printing of this re-  
port, a report will be printed after ev-  
ery Immediate Transmission so you  
have a record of whether the trans-  
mission was successful or not. If the  
machine is set up not to print this re-  
port and the fax message could not be  
successfully transmitted, the error re-  
port is printed instead.  
3
Note  
❒ If the page was sent successfully,  
the "Page" column gives the total  
number of pages that were sent  
successfully. The "Not Sent" col-  
umn gives the number of pages  
that could not be sent successfully.  
26  
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4. Reception Features  
General  
Immediate Reception  
Memory Reception  
Each page of a received fax message is  
printed as soon as it is received. This  
method is used for standard fax mes-  
sages.  
The machine waits until all pages of  
the message have been received into  
memory before printing the message.  
This method is used with Substitute  
Reception. See p.28 “Printing Docu-  
ments that have been Received into  
Memory (Substitute Reception)” .  
❖ Display during reception  
The sender's name or fax number  
appears on the upper line.  
Important  
❒ All the messages stored in memory  
are deleted if the power is switched  
off for more than 12 hours.  
❖ Reception resolution  
❒ The machine may not be able to re-  
ceive large numbers of messages  
or messages with a high data con-  
tent. In such cases, we recommend  
you switch the above functions off.  
This machine supports Standard  
and Detail resolutions for recep-  
tion. A fax message may be printed  
in a resolution different from the  
one specified by the sender.  
Limitation  
Note  
❒ The machine may not be able to re-  
ceive fax messages when the free  
memory space is low.  
❒ Reception will not take place if  
there is not enough free memo-  
ry left. If free memory reaches  
0% during Immediate Recep-  
tion, any further reception be-  
comes impossible and the  
current communication is ter-  
minated.  
Note  
❒ If the memory free space reaches  
0% during Memory Reception, the  
machine can no longer receive the  
current fax message and stops  
communicating.  
27  
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Reception Features  
Screening Out Messages from  
Anonymous Senders  
Printing Documents that have  
been Received into Memory  
(Substitute Reception)  
To help you screen out unwanted  
messages that may fill up your mem-  
ory, the machine can be programmed  
to only use Substitute Reception for  
messages that arrive with name or fax  
number identification.  
If any of the conditions listed below  
are met, the machine automatically  
switches to Memory Reception mode  
and stores messages in memory in-  
stead of printing them. This reception  
mode, in which a received fax mes-  
sage is stored in memory unprinted,  
is called Substitute Reception. Mes-  
sages received using Substitute Re-  
ception are automatically printed  
when the condition which caused the  
machine to use Substitute Reception  
is rectified. Substitute Reception takes  
place when:  
Two settings are available:  
• When a name or fax number is re-  
ceived  
• Free  
4
Note  
❒ When "When a name or fax num-  
ber is received" is selected, the ma-  
chine only stores messages when  
the name or fax number is present.  
You can change this with User Pa-  
rameters. See p.58 “User Parame-  
ters” (switch 05, bit 1).  
• Paper runs out  
• Toner runs out  
• Paper is jammed  
• A cover is open  
❖ When a name or fax number is re-  
ceived  
• A fax is received during a copy or  
print run  
The machine switches to Substi-  
tute Reception only when the  
sender programs their name or fax  
number. If the power is switched  
off for more than 12 hours, all the  
messages received into memory  
are deleted. If this occurs, the Pow-  
er Failure Report or Journal can be  
used to identify which messages  
were lost so you can ask the send-  
ers to transmit them again.  
• Memory Lock  
Limitation  
❒ Reception may not take place if  
there is not enough free memory  
left.  
Note  
❒ The Receive File indicator lights to  
let you know when message(s)  
have been received using Substi-  
tute Reception.  
Important  
❒ If a sender does not program  
their name or fax number, the  
machine may reject an impor-  
tant fax message. We recom-  
mend that you ask important  
senders to register their name or  
fax number in advance.  
❒ If free memory reaches 0% during  
Substitute Reception, any further  
reception becomes impossible and  
the current communication is ter-  
minated.  
28  
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General  
❖ Free  
The machine switches to Substitute  
Auto Fax Reception Power-up  
Reception regardless of whether or  
not the sender has programmed  
their name or fax number.  
This machine can be set to shut down  
automatically if no one uses it for a  
while. In this situation, even though  
the operation switch is off, the ma-  
chine can still receive incoming mes-  
sages as long as the main power  
switch is on.  
Receiving Messages in  
Telephone Mode  
In this mode you have to answer the  
call yourself and decide whether it is  
a fax or a telephone call.  
Important  
❒ Reception is not possible if both  
the operation switch and main  
power switch are turned off.  
The procedure for answering a call is  
as follows:  
4
A Pick up the handset of the exter-  
nal telephone and listen to the  
other end.  
B If you hear a voice, continue your  
conversation as you would nor-  
mally.  
C If you hear a fax tone, remove any  
originals from the feeder.  
Note  
❒ If the function of Manual Recep-  
tion is registered to the User  
Function Key, press the User  
Function key and receive the  
message, then go to H.  
D Make sure that the machine is in  
Facsimile mode and the standby  
display is shown.  
E Press the {Start} key.  
F Press 0 or 1 to select “Receive”.  
G Press the {OK} key.  
H Replace the handset.  
29  
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Reception Features  
Printing Options  
Center Mark  
Checkered Mark  
When this function is turned on,  
marks are printed halfway down the  
left side and at the top center of each  
page received. This makes it easy for  
you to position a hole puncher cor-  
rectly when you file received messag-  
es.  
When this function is turned on, a  
checkered mark is printed on the first  
page of fax messages to help you sep-  
arate them.  
4
ND1X00E5  
Note  
❒ You can turn this function on or off  
with the User Parameters (Switch  
02 Bit 4) See p.58 “User Parame-  
ters”.  
Limitation  
❒ The center marks may deviate a lit-  
tle from the exact center of the  
edge.  
TSI Print  
Note  
Usually the sender's Fax Header is  
printed on received messages. If the  
sender has not programmed their Fax  
Header, you will not be able to identi-  
fy them. However, if you turn this  
function on, the sender's Name or Fax  
Number is printed instead so you can  
find out where the message came  
from. See p.58 “User Parameters”  
(Switch 02 Bit 3)  
❒ You can turn this function on or off  
with the User Parameters (Switch  
02 Bit 1). See p.58 “User Parame-  
ters”.  
30  
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Printing Options  
Reception Time  
Page Separation and Length  
Reduction  
When this function is turned on, you  
can have the date and time when a  
message was received printed at the  
bottom of the received image. Turn it  
on or off with the User Parameters  
(Switch 02 Bit 2). See p.58 “User Pa-  
rameters”.  
When the size of a received message  
is longer than the paper loaded in the  
machine, each page of the message  
can be split and printed on several  
sheets, or reduced and printed on a  
single sheet. For example, When the  
paper size is A4 L, this function  
splits the message if the message  
length is 92mm (3.7”) or longer than  
the paper used. The message is re-  
duced if it is less than 92mm (3.7”).  
When the paper size is 81/2"×11” L,  
this function splits the message if the  
message length is 85mm(3.4”) or  
longer than the paper used. The mes-  
sage is reduced if it is less than  
85mm(3.4”). When a message is split,  
the split mark (*) is inserted at the  
split position and about 10mm (0.4”)  
of the split area is duplicated on the  
top of the second sheet.  
Limitation  
❒ When a received message is print-  
ed on two or more sheets, the date  
and time is printed on the last  
page.  
4
Note  
❒ The date and time when the mes-  
sage was printed can also be re-  
corded on the message. If you need  
this function, please contact your  
service representative.  
ABC  
(Document)  
ND1X01E1  
Note  
❒ This function is not available in  
some countries.  
❒ Your service representative can  
customize this function with the  
following settings.  
• Reduction  
• Print split mark  
• Overprinting  
• Guideline for split  
31  
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Reception Features  
When There is No Paper of the Correct Size  
If there is no paper in your machine that matches the size of a received message,  
the machine will choose a paper size based upon the paper you have available.  
For example, if your machine has A4L and 81/2”×11”L installed and you re-  
ceive a A5K size message, check the A5K column of the table below. The paper  
size at the top has the highest priority. In this case, since 81/2”×11”L is a higher  
priority than A4L, the message is printed on 81/2”×11”L.  
❖ Priority Table  
4
• KK and LL indicate that the message is split over two pages of paper with  
the orientation and size shown.  
Page Reduction  
Disabled  
Enabled  
Width  
Reduction in Sub-scan Direction  
Width or Length Priority  
32  
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Printing Options  
Limitation  
❒ The paper size used to print a received message may be different from the size  
of the sent original.  
Reference  
p.31 “Page Separation and Length Reduction”  
4
33  
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Reception Features  
4
34  
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5. Facsimile User Tools  
User Function Keys  
You can program each of the User Function keys ({F1} to {F3}) with a function  
that you use frequently. When you wish to use that function, instead of having  
to search through several menus to find it, just press the appropriate User Func-  
tion key.  
Important  
❒ When registering and editing User Function keys, we recommend that you  
print out a User Function List for reference. (See p.39 “Printing Re-  
ports/Lists”.)  
Functions You Can Assign to User Function Keys  
You can program each of the User Function keys with one of the following func-  
tions.  
Function Name  
Function Contents  
Condition Reference  
Manual Recep-  
tion  
Use this mode if your line is shared  
by a fax machine and a telephone  
but you wish to answer all calls  
yourself and decide whether they  
are fax messages or telephone calls.  
-
See Chapter2, “Reception  
Modes” in the Basic Fea-  
tures manual.  
Reception Mode Use this mode to switch Reception  
modes.  
-
See Chapter 2 ”Reception  
Modes” in the Basic Fea-  
tures manual.  
Print Journal  
Use when you want to print out a  
Journal.  
-
See p.13 “Printing the  
Journal”  
TX Result Report Use this to have a result report  
printed after every transmission.  
b
See p.25 “Communica-  
tion Result Report  
(Switch 03, Bit 0)” and  
p.26 “Transmission Re-  
sult Report (Immediate  
Transmission) (Switch  
03, Bit 5)”  
Fax Header Print You can turn this function on or off.  
b
See p.3 “Fax Header  
Print”  
Group  
Tone  
Use when you want to specify a  
group of destinations.  
-
See Chapter 2, "Using  
Groups" in the Basic Fea-  
tures manual.  
Use when you want to enter a tone  
signal.  
-
See Chapter 2, “Tone” in  
the Basic Features manu-  
al.  
35  
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Facsimile User Tools  
Function Name  
Function Contents  
Condition Reference  
Dial Option  
Use this function to attach various  
information to a fax message.  
-
See p.19 “SEP Code”,  
p.20 “SUB Code”  
Batch Trans.  
You can turn this function on or off.  
b
See p.23 “Batch Trans-  
mission”  
Forwarding  
You can turn this function on or off.  
b
See p.52 “Forwarding”  
Prog. Quick Dial Use when you want to register the  
other party's number as a Quick  
Dial destination.  
-
See Chapter 3, "Quick Di-  
al" in the Basic Features  
manual.  
Monitor volume Use this to adjust the volume for  
the monitor and buzzer.  
-
See Chapter 4, "Adjusting  
Volume" in the Basic Fea-  
tures manual.  
• The "b" notation indicates that the User Function key lights when that func-  
tion is selected ”On”.  
To assign a function to a User Function key, perform the following procedure.  
5
E Press 0 or 1 to scroll and display  
Making a User Function Key  
Assignment  
" 7. User Functions ".  
A Press the {User Tools} key.  
F Press the {OK} key.  
B Press 0 or 1 until ” 4. Fax Fea-  
tures ” is displayed.  
G Press the User Function key ({F1}  
to {F3}) you want to assign.  
C Press the {OK} key.  
Confirm that “ 1. Program / Delete  
” is displayed  
H Press 0 or 1 to display the func-  
tion name you want to assign.  
D Press the {OK} key.  
36  
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User Function Keys  
I Press the {OK} key.  
Deleting a User Function Key  
To delete a User Function key, per-  
form the following procedure.  
If you want to register another  
User Function key, repeat the  
above steps from step F.  
A Press the {User Tools} key.  
J Press the {User Tools} key.  
The machine returns to standby  
mode.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
Using a User Function Key  
To use a User Function key ({F1} to  
{F3}), press the User Function key  
that contains the desired registered  
function.  
C Press the {OK} key.  
5
D Confirm that " 1. Program / Delete  
" is displayed.  
The display for Group function is reg-  
istered.  
E Press the {OK} key  
The display changes for each as-  
signed function.  
F Press 0 or 1 until " 7. User Func-  
tions " is displayed.  
G Press the {OK} key  
H Press the User Function key you  
want to delete.  
If you make a mistake, press the  
correct User Function key.  
37  
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Facsimile User Tools  
I Press 0 or 1 to display " None ".  
J Press the {OK} key.  
If you want to delete another User  
Function key, repeat the above  
steps from step G.  
K Press the {User Tools} key.  
The machine returns to standby  
mode.  
5
38  
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Printing Reports/Lists  
Printing Reports/Lists  
This function allows you to print the  
following reports and lists manually.  
Select a report or list as needed.  
D Press 0 or 1 until " 2. Reports /  
Lists " is displayed.  
• Journal  
See p.13 “Printing the Journal”.  
• TX File List  
See p.11 “Printing a Stored Mes-  
sage (Print TX File)”.  
E Press the {OK} key.  
• Quick Dial List  
Printing the Journal  
See Chapter 3 “Quick Dial” in the  
Basic Features manual.  
A Confirm that " 1. Journal " is  
displayed and press the {OK}  
key.  
• Speed Dial List  
See Chapter 3 “Speed Dial” in the  
Basic Features manual.  
5
• Group Dial List  
See Chapter 3 “Groups” in the Ba-  
sic Features manual.  
Note  
• All Lists  
❒ If you make a mistake, press  
the {Cancel} key and try  
again.  
You can print all Dial lists (Quick  
Dial List, Speed Dial List and  
Group Dial List).  
• Quick Dial Label  
Printing a TX File List  
See Chapter 3 “Quick Dial” in the  
Basic Features manual.  
A Press 0 or 1 until " 2. TX File  
• User Function List  
List " is displayed.  
See p.35 “User Function Keys”  
A Press the {User Tools} key.  
B Press the {OK} key.  
Note  
❒ If you make a mistake, press  
the {Cancel} key and try  
again.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
C Press the {OK} key.  
39  
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Facsimile User Tools  
Printing the Quick Dial List  
Printing the Group Dial List  
A Press 0 or 1 until " 3. Dial List  
A Press 0 or 1 until " 3. Dial List  
" is displayed.  
" is displayed.  
B Press the {OK} key.  
B Press the {OK} key  
Confirm that " 1. Quick Dial List  
" is displayed.  
C Press 0 or 1 until " 3. Group  
Dial List " is displayed.  
C Press the {OK} key.  
D Press the {OK} key  
Note  
Note  
5
❒ If you make a mistake, press  
the {Cancel} key and try  
again.  
❒ If you make a mistake, press  
the {Cancel} key and try  
again.  
Printing the Speed Dial List  
Printing the All Lists  
A Press 0 or 1 until " 3. Dial List  
You can print all Dial Lists (Quick  
Dial List, Speed Dial List and  
Group Dial List) by the following  
operation.  
" is displayed.  
A Press 0 or 1 until " 3. Dial List  
" is displayed.  
B Press the {OK} key  
B Press the {OK} key.  
C Press 0 or 1 until " 2. Speed  
C Press 0 or 1 until “ 4. All Lists  
Dial List " is displayed.  
” is displayed.  
D Press the {OK} key  
D Press the {OK} key.  
Note  
Note  
❒ If you make a mistake, press  
the {Cancel} key and try  
again.  
❒ If you make a mistake, press  
the {Cancel} key and try  
again.  
40  
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Printing Reports/Lists  
Printing the Quick Dial Label  
A Press 0 or 1 until " 4. Quick  
Dial Label " is displayed.  
B Press the {OK} key.  
Note  
❒ If you make a mistake, press  
the {Cancel} key and try  
again.  
Printing the User Function List  
A Press 0 or 1 until " 5. U. Func-  
5
tion List " is displayed.  
B Press the {OK} key.  
Note  
❒ If you make a mistake, press  
the {Cancel} key and try  
again.  
F Press the {Start} key.  
G Press the {User Tools} key.  
The machine returns to the stand-  
by display.  
41  
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Facsimile User Tools  
Adjusting the Display Contrast  
Use this function to adjust the bright-  
ness of the display.  
A Press the {User Tools} key.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
C Press the {OK} key.  
5
D Press 0 or 1 until " 3. Setup " is  
displayed.  
E Press the {OK} key.  
F Press 0 or 1 until " 2. Display  
Contrast " is displayed.  
G Press the {OK} key.  
H Press 0 or 1 to adjust the bright-  
ness of the display.  
I Press the {OK} key.  
J Press the {User Tools} key to re-  
turn to the standby display.  
42  
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Setting the Date and Time  
Setting the Date and Time  
Use this function to set your ma-  
chine's internal clock to the current  
time and date.  
H Use the number keys to enter the  
year.  
If the current date and time are  
wrong, use this procedure to correct  
them.  
I Press the {OK} key  
Note  
❒ If you make a mistake when enter-  
ing numbers, press the {Clear/Stop}  
key and try again.  
J Press 0 or 1 to select the correct  
month.  
❒ The machine automatically sets the  
internal clock one hour ahead  
when daylight saving time begins,  
and one hour back when it ends.  
5
K Press the {OK} key.  
A Press the {User Tools} key.  
L Use the number keys to enter the  
correct number for the date (1 to  
31).  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
M Press the {OK} key.  
N Press 0 or 1 to select "AM” or  
“PM”.  
C Press the {OK} key.  
D Press 0 or 1 until " 3. Setup " is  
displayed.  
O Press the {OK} key.  
P Use the number keys to enter the  
correct time.  
E Press the {OK} key.  
F Press 0 or 1 until " 3. Date/Time  
" is displayed.  
Enter the current hour setting (1 to  
12), and then use the number keys  
to enter a 2-digit number for the  
current minute setting (00 to 59)  
G Press the {OK} key.  
43  
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Facsimile User Tools  
Q Press the {OK} key.  
After " Function Accepted " flashes  
briefly in the display, the next set-  
ting is displayed.  
R Press the {User Tools} key to re-  
turn to standby display.  
5
44  
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Setting the Auto Ring Time  
Setting the Auto Ring Time  
In Auto Select mode, the machine  
H Enter the new number using the  
rings a number of times to give you  
the chance to pick up the handset be-  
fore taking the call automatically.  
You can change the number of rings  
with the Auto Ring Time.  
number keys.  
Note  
A Press the {User Tools} key.  
❒ If you make a mistake, press the  
{Clear/Stop} key and try again.  
I Press the {OK} key.  
B Press 0 or 1 until " 4. Fax Fea-  
J Press the {User Tools} key to re-  
tures " is displayed.  
turn to the standby display.  
5
C Press the {OK} key.  
D Press 0 or 1 until " 3. Setup " is  
displayed.  
E Press the {OK} key.  
F Press 0 or 1 until " 5. No. of  
Rings “ is displayed.  
G Press the {OK} key.  
45  
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Facsimile User Tools  
Setting the Fax Reset Timer  
This machine automatically returns  
I Press the {OK} key.  
to the standby mode if you do not use  
the machine for a certain period of  
time. You can select this period.  
J Press the {User tools} key to return  
to the standby display.  
A Press the {User Tools} key.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
5
C Press the {OK} key.  
D Press 0 or 1 until " 3. Setup " is  
displayed.  
E Press the {OK} key.  
F Press 0 or 1 until " 7. Fax Reset  
Timer " is displayed.  
G Press the {OK} key.  
H Press 0 or 1 to select a period of  
time.  
46  
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On Hook Timeout  
On Hook Timeout  
This machine automatically cancels  
the On Hook Dial mode if you do not  
dial a number from the numeric key-  
pad for a certain period of time after  
pressing the {On Hook Dial} key. You  
can select this period.  
H Press 0 or 1 to select a period of  
time.  
A Press the {User Tools} key.  
I Press the {OK} key.  
J Press the {User tools} key to return  
to standby display.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
5
C Press the {OK} key.  
D Press 0 or 1 until " 3. Setup " is  
displayed.  
E Press the {OK} key.  
F Press 0 or 1 until " 8. On Hook  
Timeout " is displayed.  
G Press the {OK} key.  
47  
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Facsimile User Tools  
5
48  
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6. Key Operator Settings  
Function List  
Here is a list of the functions that are available for setting. Please refer to the ref-  
erence page numbers for more information.  
Display  
(Specs.)  
Description  
Reference  
1. Memory  
Lock  
Allows you to have messages from Spec- p.50 “Memory Lock”  
ified Senders stored in memory and not  
printed as soon as they are received. To  
print the fax messages, you must enter  
an ID.  
2. Forwarding Allows you to automatically forward fax p.52 “Forwarding”  
messages to the fax machines of Speci-  
fied Senders.  
3. User Param- Allows you to customize various default p.58 “User Parameters”  
eters  
settings as required.  
4. Personal  
Code  
Allows you to set up personal codes for p.63 “Personal Codes”  
using the Restricted Access. Before us-  
ing the fax machine, users must enter the  
Personal Code. This allows you to limit  
transmission to specified users.  
5. ID Code  
Allows you to register IDs required for p.66 “ID Code”  
various types of transmissions.  
6. Line Type  
Allows you to select tone or pulse dial- p.67 “Line Type”  
ing to match the telephone line connect-  
ed to your fax machine.  
7. PSTN Ac-  
cess No.  
Allows you to specify the code used to  
access an outside line when you dialing.  
p.68 “PSTN Access Number”  
8. Mem. File  
Trans.  
Allows you to send all messages stored p.69 “Memory File Transfer”  
in memory to another fax machine and  
print them out there, for example, when  
your fax machine runs out of toner.  
9. RDS On/Off Allows you to switch on RDS (Remote  
Diagnostic System) so a service repre-  
sentative can test your fax machine re-  
motely from a service station, diagnose  
the problem, and can change your ma-  
chine settings to correct the problem.  
p.70 “RDS (Remote Diagnostic Sys-  
tem)”  
Copy this table and use it as a quick reference.  
49  
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Key Operator Settings  
Using Key Operator Settings  
This chapter explains about functions  
the key operator handles.  
C Press the {OK} key.  
D Press 0 or 1 until " 4. Key Op.  
Tools " is displayed.  
Memory Lock  
This is a security function to prevent  
unauthorized individuals from read-  
ing printed fax messages. When  
Memory Lock is switched on, all re-  
ceived messages are stored in memo-  
ry and are not automatically printed.  
To print the messages, you have to  
enter the Memory Lock ID.  
E Press the {OK} key.  
Confirm that " 1. Memory Lock " is  
displayed.  
Note  
❒ Before you can use this function,  
you must register the Memory  
Lock ID. See p.66 “ID Code”  
F Press the {OK} key.  
6
Limitation  
❒ Memory Lock cannot be selected  
until you have registered the  
Memory Lock ID.  
G Follow the procedures below to  
switch Memory Lock On/Off, reg-  
ister a Specified Sender, delete a  
Specified Sender, or print a list of  
Specified Senders.  
❒ To use this function you must  
switch Memory Lock on after you  
register the Memory Lock ID.  
❒ You can select to lock only messag-  
es from Specified Users, or you can  
select to lock messages from send-  
ers other than from Specified Us-  
ers. See p.58 “User Parameters”  
(switch 09, bits 1 and 0).  
Switching Memory Lock On/Off  
A Press the {OK} key.  
A Press the {User Tools} key.  
B Press 0 or 1 to "On" to switch  
this function on, or select "Off"  
to switch this function off.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
C Press the {OK} key.  
50  
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Using Key Operator Settings  
Registering a Specified Sender  
for Memory Lock  
Deleting a Specified Sender for  
Memory Lock  
You can register Specified Senders  
for this function.  
You can delete Specified Senders  
for this function.  
A Press 0 or 1 to display " 2.  
A Press 0 or 1 to select " 3. De-  
Program Sender ".  
lete Sender ".  
B Press the {OK} key.  
B Press the {OK} key.  
C Enter “Own Name” or “Own  
Fax Number” for the Specified  
Sender.  
C Press 0 or 1 to select the  
name of the Specified Sender  
that you want to delete.  
Enter the other party's “Own  
Name” or “Own Fax Number”  
D Press the {OK} key.  
The Specified Sender is deleted.  
If you want to delete more Spec-  
ified Senders, repeat from step  
B.  
6
D Press the {OK} key.  
Printing a List of Specified  
Senders for Memory Lock  
You can print a list of Specified  
Senders for Memory Lock.  
E If you want to specify a wild  
card, press 0 or 1 key to select  
"Yes".  
A Press 0 or 1 to display " 4.  
Print Sender List ".  
F Press the {OK} key.  
B Press the {OK} key.  
The Specified Sender is regis-  
tered.  
C Press the {Start} key. The list  
prints.  
If you want to register another  
Specified Sender, repeat from  
step B.  
H Press the {User Tools} key to re-  
turn to the standby display.  
51  
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Key Operator Settings  
Note  
Forwarding  
❒ To register a sender, use an Own  
Name or Own Fax Number.  
Use this function to print fax specified  
from Specified Senders on your own  
machine and then forward the mes-  
sages to other fax machines. This is  
useful, for example, if you are visiting  
another office and would like copies  
of your messages from the head office  
forwarded to you so you can read  
them.  
❒ You can find out the Own Name or  
Own Fax Number of a sender by  
looking in the destination name  
column of the Journal.  
-Forwarding Mark  
You can print a forwarding mark on  
forwarded messages. See p.58 “User  
Parameters” (Switch02, Bit0).  
In this section, the machines that mes-  
sages are forwarded to are referred to  
as Forwarding Stations. The locations  
from which you would like messages  
forwarded from are referred to as  
Specified Senders.  
P.1  
You can register:  
• 5 Forwarding Stations  
6
• 30 Specified Senders (maximum 10  
per Forwarding Station, up to 24  
characters each)  
GFMTEN0J  
• Wild Cards  
Important  
Switching Forwarding On/Off  
❒ We recommend that you print the  
Forwarding/Sender list and keep  
it when you register or change a re-  
ceiver or sender.  
A Press the {User Tools} key.  
Limitation  
❒ This function only works if the in-  
coming message is from another  
party that has been programmed  
as a Specified Sender.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
❒ The Forwarding function does not  
forward messages received with  
Polling Reception mode.  
C Press the {OK} key.  
❒ You cannot register a sender who  
does not have an Own Name or  
Own Fax Number.  
❒
You can register up to 30 senders for  
the Forwarding function. You some-  
times cannot register 30 senders de-  
pending on the number of senders  
registered with other functions.  
52  
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Using Key Operator Settings  
D Press 0 or 1 until " 4. Key Op.  
Registering Forwarding Stations  
Tools " is displayed.  
You can register a Forwarding Station  
as follows.  
A Press the {User Tools} key.  
E Press the {OK} key.  
F Press 0 or 1 until " 2. Forward-  
ing " is displayed.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
G Press the {OK} key.  
Confirm that ” 1. On/Off ” is dis-  
played.  
C Press the {OK} key.  
D Press 0 or 1 until " 4. Key Op.  
Tools ” is displayed.  
6
H Press the {OK} key.  
I Press 0 or 1 to “On” to switch  
this function on, or select “Off” to  
switch this function off.  
E Press the {OK} key.  
F Press 0 or 1 until " 2. Forward-  
ing " is displayed.  
J Press the {OK} key.  
G Press the {OK} key.  
Note  
❒ If you select “On” and no for-  
warding station is registered,  
“Press OK to Program Forward-  
ing Station” is displayed. Press  
the {OK} key, and then register  
a forwarding station by follow-  
ing steps J to P on p.53 “Regis-  
tering Forwarding Stations”.  
H Press 0 or 1 until " 2. Prog. Sta-  
tion " is displayed.  
I Press the {OK} key.  
K Press the {User Tools} key to re-  
turn to the standby display.  
53  
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Key Operator Settings  
J Press 0 or 1 to display the num-  
ber of the forwarding station you  
want to register.  
R Press the {OK} key.  
To register another Specified Send-  
er, repeat the above steps from  
step N.  
To register a different Forwarding  
Station, press the {Cancel} key and  
repeat the above steps from step I.  
If a forwarding station is already  
registered, the fax number for that  
station is displayed.  
Limitation  
❒ Names for Specified Senders  
can be up to 24 characters long.  
K Press the {OK} key.  
Note  
L Enter the other party's fax number  
❒ You can confirm the names and  
fax numbers of Specified Send-  
ers on the Journal.  
with the number keys.  
❒ You can confirm registered  
Specified Senders using the  
Specified Sender list.  
M Press the {OK} key.  
The Forwarding Station's fax num-  
ber is registered.  
S Press the {User Tools} key to re-  
6
turn to the standby display.  
Editing a Forwarding Station  
To edit a Forwarding Station that is  
already registered, perform the fol-  
lowing procedure.  
N Press the {OK} key.  
A Press the {User Tools} key.  
O Enter the other party's name.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
P Press the {OK} key.  
Q If you want to register the Speci-  
fied Sender as a Wildcard, press  
0 or 1 to select " Yes ".  
C Press the {OK} key.  
54  
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Using Key Operator Settings  
D Press 0 or 1 until " 4. Key Op.  
N Press the {User Tools} key to re-  
Tools " is displayed.  
turn to the standby display.  
Editing a Specified Sender  
To edit a Specified Sender, delete the  
Specified Sender you want to edit  
(Seep.56 “Deleting a Specified Send-  
er” ), and then register it as a new  
Specified Sender. (See p.53 “Register-  
ing Forwarding Stations”).  
E Press the {OK} key.  
F Press 0 or 1 until " 2. Forward-  
ing ” is displayed.  
Deleting a Forwarding Station  
G Press the {OK} key.  
To delete a Forwarding Station, per-  
form the following procedure.  
H Press 0 or 1 until " 2. Prog. Sta-  
tion " is displayed.  
A Press the {User Tools} key.  
6
I Press the {OK} key.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
J Press 0 or 1 to display the fax  
number of the Forwarding Sta-  
tion you want to edit.  
C Press the {OK} key.  
D Press 0 or 1 until " 4. Key Op.  
K Press the {OK} key.  
Tools “ is displayed.  
L Press the {Clear/Stop} key, and  
then enter the Forwarding Sta-  
tion's correct fax number.  
E Press the {OK} key.  
F Press 0 or 1 until " 2. Forward-  
ing " is displayed.  
M Press the {OK} key.  
The fax number is registered.  
If you want to edit another For-  
warding Station, press the {Can-  
cel} key and repeat the above steps  
from step I.  
G Press the {OK} key.  
55  
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Key Operator Settings  
H Press 0 or 1 until " 3. Delete Sta-  
D Press 0 or 1 until " 4. Key Op.  
tion " is displayed.  
Tools " is displayed.  
I Press the {OK} key.  
E Press the {OK} key.  
J Press 0 or 1 to display the fax  
number of the Forwarding Sta-  
tion you want to delete.  
F Press 0 or 1 until " 2. Forward-  
ing " is displayed.  
G Press the {OK} key.  
K Press the {OK} key.  
H Press 0 or 1 until " 2. Prog. Sta-  
The Forwarding Station is deleted.  
tion " is displayed.  
If you want to delete another For-  
warding Station, repeat the proce-  
dure from step I.  
6
L Press the {User Tools} key to re-  
I Press the {OK} key.  
turn to the standby display.  
J Press 0 or 1 to display the fax  
number of the Forwarding Sta-  
tion that contains the Specified  
Sender you want to delete.  
Deleting a Specified Sender  
To delete a Specified Sender, perform  
the following procedure.  
A Press the {User Tools} key.  
K Press the {OK} key.  
L Press the {OK} key.  
B Press 0 or 1 until " 4. Fax Fea-  
M Press 0 or 1 until " 2. Delete  
tures " is displayed.  
Sender " is displayed.  
C Press the {OK} key.  
N Press the {OK} key.  
56  
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Using Key Operator Settings  
O Use 0 or 1 to display the Speci-  
F Press 0 or 1 until " 2. Forward-  
fied Sender you want to delete.  
ing " is displayed.  
P Press the {OK} key.  
G Press the {OK} key.  
The Specified Sender is deleted.  
H Press 0 or 1 until " 4. Print Send-  
If you want to delete another Spec-  
ified Sender, repeat the above  
steps from step N.  
er List " is displayed.  
Q Press the {User Tools} key to re-  
turn to the standby display.  
I Press the {OK} key.  
Printing the Specified Sender list  
J Press the {Start} key.  
The list is printed.  
You can check which Specified Send-  
ers are registered for a Forwarding  
Address.  
K Press the {User Tools} key to re-  
turn to the standby display.  
6
Follow the steps below to print this  
list.  
A Press the {User Tools} key.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
C Press the {OK} key.  
D Press 0 or 1 until " 4. Key Op.  
Tools " is displayed.  
E Press the {OK} key.  
57  
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Key Operator Settings  
User Parameters  
The User Parameters allow you to customize various settings to match your  
needs.  
To change the function settings, set the user parameter switches.  
Preparation  
Access to some User Parameter Settings requires installation of optional  
equipment or that other settings be made beforehand.  
❖ Switches and Bits  
User Parameters are divided into switches and each switch is divided into  
eight bits. The right most bit is bit 0 and the left most is bit 7.  
Bit  
7
6
5
4
3
2
1
0
Number  
Bit Value  
↓
↓
↓
↓
↓
↓
↓
↓
0
1
0
0
0
0
0
0
The User Parameter switches are outlined below.  
6
Switch  
Bit  
Item  
1
0
00  
3,2,1 Image density adjustment level home position (the higher level,  
the greater image density)  
000: Standard,  
001: lighter,  
010: darker  
101: somewhat lighter  
110: somewhat darker  
5,4 5, 4: Default resolution when you send a message.  
RESOLUTION  
00: Standard  
01: Detail  
10: Fine  
6
7
7
Default setting for trans-  
mission.  
Immediate  
Photo  
Memory  
TRANSMISSION MODE  
Home position for the  
Original Type.  
Text  
HALFTONE  
01  
Return the machine to the  
default settings after each  
communication (Return  
to default after  
transmission)  
On  
Off  
58  
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Using Key Operator Settings  
Switch  
Bit  
Item  
1
0
02  
0
Default setting for printing  
the Forwarding Mark.  
On  
Off  
FORWARDING MARK  
1
2
Default setting for the Cen-  
ter Mark.  
On  
On  
Off  
Off  
CENTER MARK  
Default setting for printing  
the Reception Time.  
RECEPTION TIME  
3
4
Print Sender Information  
(TSI Print)  
On  
On  
Off  
Off  
Default setting for the  
Checkered Mark.  
CHECKERED MARK  
03  
0
2
3
4
5
Automatic printing of the  
Communication Result Re-  
port (Memory TX)  
On  
On  
On  
On  
On  
Off  
Off  
Off  
Off  
Off  
Automatic printing of the  
File Reserve Report (Mem-  
ory TX)  
6
Automatic printing of the  
File Reserve Report (Poll-  
ing RX)  
Automatic printing of the  
Communication Result Re-  
port (Polling RX)  
Automatic printing of the  
Transmission Result Re-  
port (Immediate TX)  
7
7
Automatic printing of the  
Journal  
On  
On  
Off  
Off  
04  
Include a portion of the im-  
age on the Communication  
Result Report, File Reserve  
Report, Communication  
Failure Report.  
59  
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Key Operator Settings  
Switch  
Bit  
Item  
1
0
05  
0
Store incoming faxes when  
machine is out of supplies.  
On  
Off  
SUBSTITUTE RECEP-  
TION  
1
Default setting for Substi-  
tute Reception.  
Reject (If no  
name or fax  
number is re-  
ceived)  
Accept (Free)  
CONDITIONS OF MEM-  
ORY RECEPTION  
4
0
4
Restricts fax machine us-  
age to specific users.  
On  
On  
On  
Off  
Off  
Off  
RESTRICTED ACCESS  
06  
07  
Default setting for a header  
with each page.  
FAX HEADER PRINT  
Default setting for Batch  
Transmission.  
BATCH TRANSMISSION  
2
4
Parallel Memory Trans-  
mission  
On  
On  
Off  
Off  
6
Assign the Tone key as the  
“*” key on the operation  
panel.  
TONE SWITCH BY AS-  
TERISK KEY  
08  
09  
6
7
Forwarding  
On  
Off  
Forwarding 0: Forward messages from Specified Senders only. 1:  
Forward messages from non-Specified Senders only.  
0
Memory Lock  
On  
Off  
1 Memory Lock  
0: Messages from Specified Senders are not printed unless you en-  
ter the Memory Lock ID.  
1: Messages from non-Specified Senders are not printed unless  
you enter the Memory Lock ID.  
6 ADD DESTINATIONS  
WITH A SERIES OF  
QUICK DIALS  
On  
Off  
60  
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Using Key Operator Settings  
Switch  
Bit  
Item  
1
0
10  
7
Use dithering halftone  
(SPD) or standard halftone  
(STD).  
SPD  
STD  
HALFTONE METHOD  
11  
6
Print the received message  
when acting as a Forward-  
ing Station  
On  
Off  
PRINT MEMORY  
TRANSFER FILES  
12  
13  
1
0
Distinctive Ring  
On  
Off  
Access to the public tele-  
phone line  
PABX  
PSTN  
PABX/PSTN G3  
D Press 0 or 1 until " 4. Key Op.  
Changing the User Parameters  
Tools " is displayed.  
We recommend that you print the  
User Parameter list and keep it when  
you register or change a user parame-  
ter. See p.62 “Printing the User Pa-  
rameter List”.  
6
E Press the {OK} key.  
Do not change any bit switches other  
than those shown on the previous  
pages.  
F Press 0 or 1 until " 3. User Pa-  
rameters " is displayed.  
A Press the {User Tools} key.  
G Press the {OK} key.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
C Press the {OK} key.  
61  
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Key Operator Settings  
H Press the {OK} key.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
For a list of the switches and set-  
tings, see p.58 “User Parameters”.  
C Press the {OK} key.  
Use the User Parameters table to  
look up the number of the switch  
that you want to change, and then  
press the 0 or 1 key to display  
the number of the switch.  
D Press 0 or 1 until " 4. Key Op.  
Tools " is displayed.  
The bits are numbered 7~0. To  
change a setting, press the corre-  
sponding number key to toggle the  
setting between "0" and "1"  
E Press the {OK} key.  
F Press 0 or 1 until " 3. User Pa-  
Key to  
Press  
7
6
5
4
3
2
1
0
rameters " is displayed.  
SW 00:  
1
0
0
0
0
1
1
0
6
For example, if you want to change  
the setting at bit 7, press the 7 num-  
ber key to toggle the setting be-  
tween "1" and "0".  
G Press the {OK} key.  
I When you are finished making  
adjustments, press the {OK} key.  
H Press the 0 or 1 key until " 2.  
Print List " is displayed.  
J Press the {User Tools} key to re-  
turn to the standby display.  
I Press the {OK} key.  
Printing the User Parameter List  
J Press the {Start} key to print the  
list.  
Print this list to see the current User  
Parameter settings.  
A Press the {User Tools} key.  
Note  
❒ If you press the {Cancel} key be-  
fore printing starts, the list will  
not be printed and the display  
shown in step H appears again.  
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Using Key Operator Settings  
K Press the {User Tools} key to re-  
D Press 0 or 1 until " 4. Key Op.  
turn to the standby display.  
Tools " is displayed.  
Personal Codes  
This function allows you to keep  
track of machine usage. When Per-  
sonal Codes are programmed, users  
have to enter their Personal Code be-  
fore they send a fax. This function is  
used for the Restricted Access. See  
p.65 “Restricted Access”  
E Press the {OK} key.  
F Press 0 or 1 until " 4. Personal  
Code " is displayed.  
Important  
G Press the {OK} key.  
❒ We recommend that you print the  
Personal Code List and keep it  
when you register or change a Per-  
sonal Code. See p.64 “Printing the  
Personal Code List”.  
Confirm that " 1. Prog. Pers. Code "  
is displayed.  
Limitation  
6
❒ Personal Codes can be up to 8-dig-  
its long, and you can enter the fol-  
lowing numbers and symbols : 0 to  
9, #, *, and spaces.  
H Press the {OK} key.  
I To register a new Personal Code ,  
enter the Personal Code (8 digits  
or less) with the number keys. To  
edit a registered personal code,  
press 0 or 1 to display the de-  
sired Personal Code.  
❒ You can register up to 10 Personal  
Codes. Each Personal Code name  
can be up to 20 characters long.  
Registering and Editing  
A Press the {User Tools} key.  
J Press the {OK} key.  
K Enter the user name.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
L Press the {OK} key.  
M Press the {User Tools} key to re-  
turn to the standby display.  
C Press the {OK} key.  
63  
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Key Operator Settings  
J Press 0 or 1 to display the Per-  
Deleting  
sonal Code you want to delete.  
A Press the {User Tools} key.  
K Press the {OK} key.  
The Personal Code is deleted.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
If you want to delete another Per-  
sonal Code, repeat the above steps  
from step I.  
L Press the {User Tools} key to re-  
turn to the standby display.  
C Press the {OK} key.  
D Press 0 or 1 until " 4. Key Op.  
Printing the Personal Code List  
Tools " is displayed.  
Print this list to find out the registered  
Personal Codes and their names.  
6
A Press the {User Tools} key.  
E Press the {OK} key.  
Note  
❒ If the key operator code is regis-  
tered and turned on, enter the  
key operator code, and then  
press the {OK} key.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
F Press 0 or 1 until " 4. Personal  
Code " is displayed.  
C Press the {OK} key.  
D Press 0 or 1 until " 4. Key Op.  
Tools " is displayed.  
G Press the {OK} key.  
H Press 0 or 1 until " 2. Delete " is  
displayed.  
E Press the {OK} key.  
I Press the {OK} key.  
64  
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Using Key Operator Settings  
Note  
F Press 0 or 1 until " 4. Personal  
Code " is displayed.  
❒ The machine returns to the state  
where a Personal Code must be en-  
tered to use the machine in the fol-  
lowing situations:  
• The machine is not used for a  
certain time  
G Press the {OK} key.  
• A previously set document is  
removed  
H Press 0 or 1 until " 3. Print List "  
is displayed.  
• The current operation is com-  
pleted  
❒ When Restricted Access is turned  
on, incoming faxes are received  
and printed as normal.  
I Press the {OK} key.  
A Check that the Restricted Access  
J Press the {Start} key.  
display is shown.  
The list is printed.  
K Press the {User Tools} key to re-  
turn to the standby display.  
6
B Enter your personal code with the  
Restricted Access  
number keys.  
Use this function to limit transmis-  
sion to specific users. When turned  
on, users must enter a previously as-  
signed Personal Code in order to  
transmit documents.  
C Press the {OK} key.  
The Restricted Access function makes  
it possible to monitor machine usage  
by user or department.  
Preparation  
In order to use this function, you  
need to register the Personal Code  
and turn this function on with the  
User Parameters beforehand. See  
p.63 “Registering and Editing”.  
and p.58 “User Parameters”  
(Switch 05, Bit 4).  
65  
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Key Operator Settings  
Registering  
ID Code  
To register ID Codes, perform the fol-  
lowing procedure.  
Use this procedure to register the fol-  
lowing kinds of ID Codes:  
The following example is for Memory  
Lock ID.  
Important  
❒ You can confirm ID Codes in the  
Parameter Settings list. We recom-  
mend you print a new list each  
time you register or change ID  
Codes.  
A Press the {User Tools} key.  
❒ You can edit registered ID Codes  
by performing the steps for regis-  
tering ID Codes in the following  
procedure. Display the ID Code  
you want to change, and then  
press the {Clear/Stop} key and re-  
enter the ID Code.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
C Press the {OK} key.  
❖ Polling ID  
This ID is required for using De-  
fault ID Polling Reception. See p.5  
“Calling to Request a Message  
(Polling Reception)”  
D Press 0 or 1 until " 4. Key Op.  
6
Tools " is displayed.  
Note  
❒ You can enter A to F by the  
E Press the {OK} key.  
Quick Dial keys.  
❒ You can enter 0 to 9 by the num-  
F Press 0 or 1 until " 5. ID Code "  
ber keys.  
is displayed.  
❒ 0000 and FFFF can not be en-  
tered.  
❖ Memory Lock ID  
This ID is required for printing a  
message received using the Memo-  
ry Lock function. See p.12 “Print-  
ing a Memory-locked Message”.  
G Press the {OK} key.  
H Press 0 or 1 until " 2. Memory  
Lock ID " is displayed.  
Note  
❒ You can enter 0 to 9 by the num-  
ber keys.  
❒ 0000 can not be entered.  
I Press the {OK} key.  
66  
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Using Key Operator Settings  
J Enter the Memory Lock ID (4-dig-  
B Press 0 or 1 until "4. Fax Fea-  
its) with the number keys.  
tures" is displayed.  
If you make a mistake, press the  
{Clear/Stop} key and try again.  
C Press the {OK} key.  
D Press 0 or 1 until "4. Key Op.  
K Press the {OK} key.  
Tools" is displayed.  
If you want to enter another item,  
repeat the above steps from step I.  
L Press the {User Tools} key to re-  
turn to the standby display.  
E Press the {OK} key.  
F Press 0 or 1 until "6. Line Type"  
Line Type  
is displayed.  
You must register the Line Type be-  
fore you connect the machine to the  
line.  
6
Note  
G Press the {OK} key.  
❒ This function is not available in  
some areas.  
H Press 0 or 1 and select "Tone" or  
"Pulse".  
❒ If you do not know the type of line  
you are connected to, select "Tone"  
and dial a trial number. If the con-  
nection was successful, your Line  
Type is "Tone", if it was not, set the  
Line Type to "Pulse" and dial a trial  
number. If the connection was suc-  
cessful, your Line Type is "Pulse".  
I Press the {OK} key.  
J Press the {User Tools} key to re-  
turn to the standby display.  
Limitation  
❒ If you do not correctly set the Line  
Type, you will be able to receive  
messages, but you may not be able  
to send them.  
To register the Line Type, perform the  
following procedure.  
A Press the {User Tools} key.  
67  
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Key Operator Settings  
E Press the {OK} key.  
PSTN Access Number  
F Press 0 or 1 until " 7. PSTN Ac-  
Use this setting to save having to en-  
ter a pause after the PSTN access  
number when dialing. When you pro-  
gram an access number, a pause is au-  
tomatically added as soon as that  
number is pressed. For example, if  
you register "0" as the PSTN Access  
Number, a pause will be inserted au-  
tomatically after dialing "0".  
cess No." is displayed.  
G Press the {OK} key.  
H Enter the PSTN access number (2-  
digits) with the number keys.  
Limitation  
If you make a mistake, press the  
{Clear/Stop} key and try again.  
❒ PSTN access numbers can be up to  
2 digits long.  
❒ This function does not work when  
using On Hook mode or when di-  
aling from an external telephone.  
I Press the {OK} key.  
Note  
" Programmed " is displayed.  
❒ After you have registered PSTN  
access number, select the line to  
PABX on User Parameters (Switch  
13 Bit 0).  
6
J Press the {User Tools} key to re-  
turn to the standby display.  
To register an PSTN access number,  
perform the following procedure.  
A Press the {User Tools} key.  
B Press 0 or 1 until " 4. Fax Fea-  
tures " is displayed.  
C Press the {OK} key.  
D Press 0 or 1 until " 4. Key Op.  
Tools " is displayed.  
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Using Key Operator Settings  
D Press 0 or 1 until "4. Key Op.  
Memory File Transfer  
Tools" is displayed.  
If the machine cannot print out a re-  
ceived message, you can send all mes-  
sages currently stored in memory to  
another fax machine and have them  
printed out there (for example, when  
toner is empty, paper has run out, or  
the printing function is out of order).  
All messages in memory including  
Memory-locked messages can be sent  
to another fax machine. Use this func-  
tion when you are in an urgent situa-  
tion.  
E Press the {OK} key.  
F Press 0 or 1 to display "8. Mem.  
File Trans.".  
G Press the {OK} key.  
Limitation  
❒ Even if a transmission error occurs,  
messages are not resent.  
If no files are available, "No Files  
Exist" is displayed.  
H Enter the transfer destination's  
fax number with the number  
keys.  
Note  
❒ All documents are not erased from  
memory regardless of whether for-  
warding was successful or not.  
6
I Press the {Start} key.  
❒ Details of the forwarding opera-  
File transfer starts.  
tion are not printed in the Journal.  
Once file transfer has finished, the  
machine returns to standby mode.  
To transfer all of the messages cur-  
rently stored in memory, perform the  
following procedure.  
A Press the {User Tools} key.  
B Press 0 or 1 until "4. Fax Fea-  
tures" is displayed.  
C Press the {OK} key.  
69  
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Key Operator Settings  
H Press 0 or 1 and select "On" or  
RDS (Remote Diagnostic  
System)  
"Off".  
If your machine has a problem, a ser-  
vice representative can perform vari-  
ous diagnostic tasks over the  
telephone line from the service sta-  
tion to try to find out what is wrong  
with your machine. The service repre-  
sentative can also use RDS to change  
some of your machine's settings if  
you request it.  
I Press the {OK} key.  
J Press the {User Tools} key to re-  
turn to the standby display.  
A Press the {User Tools} key.  
B Press 0 or 1 until "4. Fax Fea-  
tures" is displayed.  
6
C Press the {OK} key.  
D Press 0 or 1 until "4. Key Op.  
Tools" is displayed.  
E Press the {OK} key.  
F Press 0 or 1 until "9. RDS  
On/Off" is displayed.  
G Press the {OK} key.  
70  
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7. Troubleshooting  
Reading Reports  
Error Report  
Power Failure Report  
An error report is printed when a  
message could not be successfully  
sent or received.  
Even if the main power switch is  
turned off, the contents of the ma-  
chine's memory (for example, pro-  
grammed numbers) will not be lost.  
However, if power is lost for about 12  
hours through the main power switch  
being turned off, a power cut or the  
power cable being removed, contents  
of the Fax memory will be lost. Lost  
items will include any fax messages  
stored in memory using Memory  
Transmission or Reception.  
Possible causes include a problem  
with your machine or noise on the  
telephone line . If an error occurs dur-  
ing transmission, re-send the original.  
If an error occurs during reception,  
ask the sender to re-send the message.  
Note  
❒ If the error happens frequently,  
contact your service representa-  
tive.  
If a file has been deleted from memo-  
ry, a Power Failure Report is auto-  
matically printed as soon as power is  
restored. This report can be used to  
identify lost files. If a memory stored  
for Memory Transmission was lost,  
re-send it. If a message received by  
Memory Reception or Substitute Re-  
ception was lost, ask the sender to re-  
send it.  
❒ The "Page" column gives the total  
number of pages. The "Page Not  
Sent" column gives the number of  
pages that were not sent or re-  
ceived successfully.  
Important  
❒ Make sure that 100% is shown on  
the display before you unplug the  
machine. If a lower value is shown,  
some data is currently stored in  
memory.  
❒ Right after a power failure, the in-  
ternal battery needs to be suffi-  
ciently recharged to guard against  
future data loss. Please keep the  
machine plugged in and the main  
power switch on for about one  
week after the power loss occurs.  
71  
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Troubleshooting  
7
72  
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8. Appendix  
Connecting to a Telephone Line and a  
Telephone  
To connect the machine to a telephone line, use a snap-in modular type connec-  
tor.  
Important  
❒ Make sure the connector is the correct type before you start.  
❒ By law in the United States, you must program your phone number identifi-  
cation (your OWN FAX NUMBER) into your machine before you can connect  
the public phone system. See chapter3 “Own Name/Fax Header/Own Fax  
Number” in the Basic Features manual.  
❖ Where to connect the machine  
1. External Telephone  
2. Line  
73  
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Appendix  
Connecting the Optional Handset and an  
External Telephone  
You can connect the handset and an  
external telephone to the machine.  
You can use them for telephone calls.  
❖ Adjusting the handset bell volume  
Note  
❒ Some telephone may not be con-  
nected or may suffer reduced func-  
tionality.  
Limitation  
❒ When you use the handset or an  
optional external telephone with  
the {On Hook Dial} key for tele-  
phone calls, you can not talk with  
the other party without pressing  
the {On Hook Dial} or {Clear/Stop}  
key after taking off the receiver.  
Adjust the handset ringer volume us-  
ing the volume switch.  
❖ Specifying the handset line type  
8
The switch on the handset should be  
in the appropriate position-TT (Tone  
Dialing) or DP (Pulse Dialing).  
74  
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Specifications  
Specifications  
Base Machine  
❖ Power Consumption  
Standby mode  
100W  
130W  
290W  
480W  
2W  
Immediate Transmission  
Immediate Reception  
Printing  
Night Timer Off mode  
Low-Power mode, Auto Off Mode  
2W  
❖ Protocol:  
G3  
❖ Resolution:  
•Standard: 8×3.85/mm  
•Detail: 8×7.7/mm  
•Fine: 8×15.4/mm  
❖ Transmission Time:  
3 seconds at 28,800bps, Standard resolution  
❖ Data Compression Method:  
MH, MR, MMR  
8
❖ Maximum Original Size:  
216×1260mm / 8.5”×49.6” (Standard and Detail)  
216×600mm / 8.5”×23.7” (Fine)  
❖ Maximum Scanning Size:  
216×1260mm / 8.5”×49.6” (Standard and Detail)  
216×600mm / 8.5”×23.7” (Fine)  
❖ Print Process:  
Printing on standard paper using a laser  
❖ Transmission Speed:  
33,600/31,200/28,800/26,400/24,000/21,600/19,200/16,800/14,400/12,000/  
9,600/7,200/4,800/2,400bps (auto shift down system)  
75  
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Appendix  
Available Options  
❖ Expansion Memory (32MB)  
Increase memory capacity.  
❖ Paper Tray Unit (Option for Model B only)  
Holds 500 sheets of paper.  
❖ Document Feeder (ADF) (Option for Type1)  
Originals will be fed automatically.  
❖ Handset (Handset Type 1018)  
This permits voice communication.  
Originals  
Make sure your originals are completely dry before placing them in the machine.  
Originals containing wet ink or correcting fluid will mark the exposure glass and  
affect the resulting image.  
Sizes and weights of Recommended Originals  
Where Original is  
Placed  
Acceptable Original Size  
Maximum  
Number of  
Sheets  
Paper Thickness  
Exposure glass  
Maximum A4 (210×297mm)L,  
1
----  
8
81/2"×11" (216×279mm)L  
52–105g/m2  
Document Feeder  
(ADF)  
Fax transmission: A5LK to  
A4L(up to 1260mm long),  
81/2"×11” L to 81/2" ×14"L  
30 sheets  
(80g/m2, 21 lb) (45—90kg, 14-28 lb)  
Paper Size and Scanned Area  
❖ Exposure Glass  
76  
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Specifications  
❖ Document Feeder (ADF)  
Limitation  
❒ Even if an original is correctly placed on the exposure glass or in the Docu-  
ment Feeder, a margin of 3mm to 5mm (0.1” to 0.2”)around each edge of the  
original may not be sent.  
❒ There may be a difference in the size of the image when it is printed at the des-  
tination.  
Note  
❒ The maximum scanning area on ADF is 1260mm (49.6”) when the Resolution  
is Detail or Standard, 600mm (23.7”)when it is Fine.  
❒ If the receiver uses paper narrower than the original, the image will be re-  
duced to fit the paper width.  
8
77  
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Appendix  
Maximum Values  
The following list contains the maximum value for each item.  
Item  
Standard  
1MB  
Memory  
The number of pages that you can store in memory (Using A4  
size Standard <ITU-T #1Chart, Resolution: Standard, Original  
Type: Text > )  
80 (320 with Optional Memory)  
Total number of Memory Transmission files  
The number of pages per file  
133  
500  
500  
133  
300  
16  
The number of pages for all files  
The number of destinations you can specify for one file  
The number of destinations you can specify for all files  
The number of Quick Dials you can register  
The number of Speed Dials you can register  
The number of Group Dials you can register  
The number of destinations you can specify by the number keys  
The number of destinations you can register in a group  
The number of destinations you can register in all groups  
The number of personal codes you can register  
The number of digits for Dials  
50  
5
67  
133  
133  
10  
254  
8
78  
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Advanced Transmission Features  
Advanced Transmission Features  
Functions selectable with the {Trans. Option} key are as follows.  
Function name  
Description  
Reference  
Send Later  
Sets the machine to automati- p.1 “Sending at a Specific  
cally start transmission or  
polling reception at an ap-  
pointed time.  
Time (Send Later)”  
Fax Header Print  
Polling Reception  
You can add a Fax Header  
(e.g. registered name) to the  
message you send so it ap-  
pears on the message printed  
by the receiving machine.  
p.3 “Fax Header Print”  
Use this function if you want p.5 “Calling to Request a Mes-  
to poll a message from anoth- sage (Polling Reception)”  
er terminal.  
8
79  
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Appendix  
Job Information  
Functions selectable with the {Job Information} key are as follows.  
Function name  
Description  
Reference  
Canceling Transmission This function cancels a  
p.9 “Canceling Transmission or Recep-  
tion”  
or Reception  
file (reservation) for  
MemoryTransmissionor  
Polling Reception.  
Printing the File List  
The transmission file list p.10 “Printing a List of Files in Memory  
can be manually printed. (Print File List)”  
This list allows you to  
know what files are  
stored in memory and  
the file numbers.  
Printing a Stored Message Prints the contents of a fax p.11 “Printing a Stored Message (Print  
that is stored in memory  
and has not been sent yet.  
TX File)”  
Printing a Memory-  
locked Message  
The Memory-locked mes- p.12 “Printing a Memory-locked Mes-  
sages can be manually  
printed. To print the mes-  
sages, you have to enter  
the Memory Lock ID.  
sage”  
Printing the Journal  
The Journal can be man- p.13 “Printing the Journal”  
ually printed. This report  
shows the results of the  
last 50 communications.  
8
80  
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User Tools  
User Tools  
Function name  
Description  
Reference  
Register/Delete Quick Dial  
When you register a destina- Chapter3 “Quick Dial” in the  
tion in a Quick Dial, you can  
specify the destination by  
only pressing the Quick Dial  
key.  
Basic Features manual.  
Register/Delete Speed Dial  
Register/Delete Group Dial  
When you register a destina- Chapter3 “Speed Dial” in the  
tion in a Speed Dial, you can Basic Features manual.  
specify the destination by en-  
tering the two-digit Speed  
Dial code after pressing the  
Speed Dial key.  
If you program several desti- Chapter3 “Groups” in the Ba-  
nations into a Group, you can sic Features manual.  
dial with just a few key-  
strokes.  
Assigning User Function Keys Stores a frequently used func- p.35 “User Function Keys”  
tion in a User Function Key  
({F1} to { F3}).  
Reports/Lists  
This function allows you to  
print various reports and lists  
manually. You can print the  
following reports and lists:  
p.39 “Printing Reports/Lists”  
•
•
•
•
•
•
•
Journal  
Transmission File List  
Quick Dial list  
Speed Dial list  
Group Dial list  
Quick Dial Label  
User Function List  
8
Monitor Volume  
Adjusts the volume of moni- Chapter4 “Adjusting Vol-  
toring and beeper sounds  
from the speaker inside the  
machine.  
ume” in the Basic Features  
manual.  
Display Contrast  
Date/Time  
Adjust the brightness of the  
display.  
p.42 “Adjusting the Display  
Contrast”  
Adjusts the date and the time p.43 “Setting the Date and  
as a reference. Time”  
Reception Mode  
The machine can treat incom- Chapter 2 “Reception Modes”  
ing fax messages and tele-  
phone calls in two ways.  
in the Basic Features manual.  
81  
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Appendix  
Function name  
Description  
Reference  
Setting the Auto Ring Time  
You can alter the number of  
rings by changing the Auto  
Ring Time.  
p.45 “Setting the Auto Ring  
Time”  
Fax Information  
Fax Reset Timer  
Registers your Own Name,  
Fax Header and Own Fax  
Number.  
Chapter3 “Own Name /Fax  
Header / Own Fax Number”  
in the Basic Features manual.  
You can select a period of time p.46 “Setting the Fax Reset  
before this machine automati- Timer”  
cally returns to the standby  
mode.  
On Hook Timeout  
You can select a period before p.47 “On Hook Timeout”  
the machine cancels the On  
Hook Dial mode.  
8
82  
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Key Operator Tools  
Key Operator Tools  
Function name  
Memory Lock  
Description  
Reference  
All received messages are p.50 “Memory Lock”  
stored in memory and are  
not automatically printed.  
Forwarding  
Transfers received mes-  
sages to a registered re-  
ceiver (forwarding  
destination).  
p.52 “Forwarding”  
Changing User Parame-  
ters  
Allows you to change the p.58 “User Parameters”  
function settings to meet  
your needs.  
Printing User Parameter  
List  
Allows you to print and  
check User Parameter set- List”  
tings.  
p.62 “Printing the User Parameter  
Personal Code  
Personal Code is used for p.63 “Personal Codes”  
Restricted Access. When  
turn the Restricted Access  
on, users must enter the  
Personal Code in order to  
transmit documents.  
ID Code  
Registers the ID required p.66 “ID Code”  
for using Polling Recep-  
tion and Memory Lock.  
Line Type  
Registers the type of line p.67 “Line Type”  
(Tone or Pulse) you are  
connected to.  
8
PSTN Access Number  
Memory File Transfer  
Allows you to specify the p.68 “PSTN Access Number”  
code used to access an  
outside line when dialing.  
You can send all messages p.69 “Memory File Transfer”  
currently stored in memo-  
ry to another fax and have  
them printed out there.  
RDS On/Off  
Allows you to switch on  
p.70 “RDS (Remote Diagnostic Sys-  
RDS (Remote Diagnostic tem)”  
system) to a service repre-  
sentative can test your fax  
machine remotely from a  
service station, diagnose  
the problem, and can  
change your machine set-  
tings to correct the prob-  
lem.  
83  
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INDEX  
A
F
Adjusting Volume  
→
Monitor Volume, 81  
Fax Header Print, 3, 79  
Advanced Transmission Features, 79  
Assigning User Function Keys, 36, 81  
Auto Fax Reception Power-up, 29  
Automatic Redial, 23  
Fax Information, 82  
Fax Reset Timer, 46, 82  
File Reserve Report, 25  
File Reserve Report (Polling RX),  
Forwarding, 52, 83  
7
Auto Ring Time, 45, 82  
Forwarding Station, 53, 54, 55  
Function List  
B
Advanced Transmission Features, 79  
Job Information, 80  
Key Operator Settings, 49, 83  
Batch Transmission, 23  
Broadcasting Sequence, 23  
C
G
Canceling Transmission or Reception, 9, 80  
Center Mark, 30  
Chain Dial, 15  
Group Dial, 81  
Group Dial List, 40  
Changing Key Operator Settings, 50  
Changing User Parameters, 83  
Checkered Mark, 30  
Communication Failure Report, 25  
Communication Result Report, 25  
Communication Result Report (Polling  
H
Handset, 74  
Handy Dialing Functions, 15  
I
RX),  
7
ID Code, 66, 83  
Immediate Reception, 27  
D
J
Date and Time, 43  
Date/Time, 81  
Deleting  
Job Information, 9, 80  
Journal, 13, 39, 80  
Forwarding Station, 55  
Specified Sender, 56  
Specified Sender for Memory Lock, 51  
Display Contrast, 42, 81  
Dual Access, 24  
K
Key Operator Settings, 49  
Key Operator Tools, 83  
E
L
ECM (Error Correction Mode), 24  
Editing  
Forwarding Station, 54  
Specified Sender, 55  
Error Report, 71  
Label Insertion,  
Line Type, 67, 83  
4
External Telephone, 74  
84  
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Printing Options, 30  
Print TX File, 11  
PSTN Access Number, 68, 83  
M
Manual Dial, 18  
Maximum Values, 78  
Memory File Transfer, 69, 83  
PWD, 19  
Memory Lock, 50, 83  
Memory-locked Message, 12, 80  
Memory Lock ID, 66  
Memory Reception, 27  
Monitor Volume, 81  
Q
Quick Dial, 81  
Quick Dial Label, 39  
Quick Dial List, 40  
More Transmission Functions, 22  
R
O
RDS, 70  
RDS On/Off, 83  
Reception  
On Hook Dial, 17  
On Hook Timeout, 47, 82  
Options, 76  
Auto Fax Reception Power-up, 29  
Immediate Reception, 27  
Memory Reception, 27  
Receiving Messages in Telephone Mode, 29  
Screening Out Messages from  
Anonymous Senders, 28  
Substitute Reception, 28  
Reception Features, 27  
Reception Mode, 81  
Reception Time, 31  
Redial, 16  
Originals, 76  
Other Transmission Features, 15  
Outside Line Access Number → PSTN  
Access Number, 68  
P
Page Separation and Length Reduction, 31  
Parallel Memory Transmission, 24  
Personal Code, 63, 83  
Personal Code List, 64  
Polling ID, 66  
Polling Reception, 5, 79  
Polling Reserve Report → File Reserve  
Report (Polling RX),  
Polling Result Report → Communication  
Result Report (Polling RX),  
Power Failure Report, 71  
Printed Report, 25  
Print File List, 10  
Printing  
Register/Delete  
Group Dial, 81  
Quick Dial, 81  
Speed Dial, 81  
7
Registering  
Forwarding Station, 53  
ID Codes, 66  
Specified Sender for Memory Lock, 51  
7
Report, 71  
Report Formats, 14  
Reports, 25  
Group Dial List, 39  
Journal, 13, 39, 80  
List of Files in Memory, 10, 80  
List of Specified Senders for Memory Lock, 51  
Memory-locked Message, 12, 80  
Quick Dial Label, 39  
Quick Dial List, 39  
Reports/Lists, 39  
Specified Sender list, 57  
Speed Dial List, 39  
Communication Failure Report, 25  
Communication Result Report, 25  
Error Report, 71  
File Reserve Report, 25  
Journal, 13, 14  
Power Failure Report, 71  
Reports/Lists, 39  
Transmission Result Report  
(Immediate Transmission), 26  
Reports/Lists, 39, 81  
Restricted Access, 65  
Stored Message, 11, 80  
TX File List, 39  
User Function List, 39  
User Parameter List, 83  
85  
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S
Secured Polling Reception,  
5
Send Later, 1, 79  
SEP Code, 19  
SID, 20  
Specifications, 75  
Specified Sender, 55, 56  
Specified Sender list, 57  
Speed Dial, 81  
Speed Dial List, 40  
Stored ID Override Polling Reception,  
Stored Message, 11  
5
SUB Code, 20  
Substitute Reception, 28  
Switches and Bits, 58  
T
Telephone Directory, 16  
Telephone Line, 73  
Telephone Mode, 29  
Transmission Features, 15, 19  
Transmission Options,  
1
Transmission Result Report  
(Immediate Transmission), 26  
Troubleshooting, 71  
TSI Print, 30  
TTI Print → Fax Header Print,  
3
TX File List, 39  
U
User Function key  
Deleting, 37  
Using, 37  
User Function Keys, 35, 81  
User Function keys  
Making key assignment, 36  
User Function List, 39  
User Parameter List, 58, 83  
User Parameters, 58, 83  
User Tools, 35, 81  
86  
UE USA B465  
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USA  
❖ FCC Requirements  
1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label  
that contains, among other information, the FCC registration number and ringer equivalence  
number (REN) for this equipment. If requested, this information must be provided to the tele-  
phone company.  
2. This equipment uses the following USOC jack: RJ11C  
An FCC compliant telephone cord and modular plug is provided with this equipment. This equip-  
ment is designed to be connected to the telephone network or premises wiring using a compat-  
ible modular jack that is Part 68 compliant. See the Operating Instructions for details.  
3. The REN is used to determine the quantity of devices which may be connected to the telephone  
line. Excessive REN's on the telephone line may result in the devices not ringing in response to  
an incoming call. Typically, the sum of the REN's should not exceed five (5.0). Contact the tele-  
phone company to determine the maximum REN for the calling area.  
4. If this equipment causes harm to the telephone network, the telephone company will notify you  
in advance that temporary discontinuance of service may be required. But if advance notice is  
not practical, the telephone company will notify the customer as soon as possible. Also, you will  
be advised of your right to file a complaint with the FCC if you believe it is necessary.  
5. The telephone company may make changes to its facilities, equipment, operations, or proce-  
dures that could affect the operation of the equipment. If this happens, the telephone company  
will provide advance notice so that you can make the necessary modifications to maintain unin-  
terrupted service.  
6. In the event of operation problems (document jam, copy jam, communication error indication),  
refer to the solving problems section in this manual.  
7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT  
DEPT. at 1-800-FASTFIX for repair or warranty information. If the equipment is causing harm  
to the telephone network, the telephone company may request you to disconnect the equipment  
from the network until the problem is resolved.  
8. This equipment cannot be used telephone company-provided coin service. Connection to Party  
Line Service is subject to state tariffs.  
❖ WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO  
EMERGENCY NUMBERS:  
1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.  
2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.  
CANADA  
The Industry Canada label identifies certified equipment. This certification means that the equipment  
meets telecommunications network protective, operational, and safety requirements as prescribed in  
the appropriate Terminal Equipment Technical Requirements document(s). The department does not  
guarantee the equipment will operate to the user's satisfaction.  
Before installing this equipment, users should ensure that it is permissible to be connected to the facil-  
ities of the local telecommunications company. The equipment must also be installed using an accept-  
able method of connection. The customer should be aware that compliance with the above conditions  
may not prevent degradation of service in some situations.  
Repairs to certified equipment should be coordinated by a representative designated by the supplier.  
Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the  
telecommunications company cause to request the user to disconnect the equipment.  
User should ensure for their own protection that the electrical ground connections of the power utility,  
telephone lines, and internal metallic water pipe system, if present, are connected together. This pre-  
caution may be particularly important in rural areas.  
Caution: Users should not attempt to make such connections themselves, but should contact the ap-  
propriate electric inspection authority, or electrician, as appropriate.  
The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the  
maximum number of terminals allowed to be connected to a telephone interface. The termination on  
an interface may consist of any combination of devices subject only to the requirement that the sum of  
the Ringer Equivalence Numbers of all the devices does not exceed 5.  
Copyright © 2001  
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Printed in China  
UE USA B465-8607  
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