Ricoh Scanner 106 LD215c User Guide

Operating Instructions

Scanner Reference

Sending Scan Files by E-mail

Sending Scan Files by Scan to Folder

Delivering Scan Files

Using the Network TWAIN Scanner Function

Various Scan Settings

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in "About This Machine" before using the machine.

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Manual for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

❖ About This Machine

Be sure to read the Safety Information in this manual before using the machine.

This manual provides an introduction to the functions of the machine. It also

explains the control panel, preparation procedures for using the machine,

how to enter text, and how to install the CD-ROMs provided.

❖ General Settings Guide

Explains User Tools settings, and Address Book procedures such as register-

ing fax numbers, e-mail addresses, and user codes. Also refer to this manual

for explanations on how to connect the machine.

❖ Troubleshooting

Provides a guide to solving common problems, and explains how to replace

paper, print cartridges, and other consumables.

❖ Security Reference

This manual is for administrators of the machine. It explains security func-

tions that the administrators can use to protect data from being tampered, or

prevent the machine from unauthorized use.

Also refer to this manual for the procedures for registering administrators, as

well as setting user and administrator authentication.

❖ Copy Reference

Explains Copier functions and operations. Also refer to this manual for expla-

nations on how to place originals.

❖ Facsimile Reference

Explains Facsimile functions and operations.

❖ Printer Reference

Explains Printer functions and operations.

❖ Scanner Reference

Explains Scanner functions and operations.

❖ Network Guide

Explains how to configure and operate the machine in a network environ-

ment, and use the software provided.

This manual covers all models, and includes descriptions of functions and

settings that might not be available on this machine. Images, illustrations, and

information about operating systems that are supported might also differ

slightly from those of this machine.

❖ Other manuals

• Manuals for This Machine

• Safety Information

• Quick Reference Copy Guide

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• Quick Reference Fax Guide

• Quick Reference Printer Guide

• Quick Reference Scanner Guide

• PostScript3 Supplement

• UNIX Supplement

• Manuals for DeskTopBinder Lite

• DeskTopBinder Lite Setup Guide

• DeskTopBinder Introduction Guide

• Auto Document Link Guide

Note

❒ Manuals provided are specific to machine types.

❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒ The following software products are referred to using general names:

Product name

General name

DeskTopBinder Lite and DeskTop-

Binder Professional ^*

DeskTopBinder

ScanRouter EX Professional ^*and

ScanRouter EX Enterprise ^*

the ScanRouter delivery software

^*Optional

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TABLE OF CONTENTS

Manual for This Machin e ........................................................................................i

How to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1

Names of Major Options ............................................................................................1

Scanner Mode............................................................................................................2

Display .......................................................................................................................2

Display and Key Operation ........................................................................................3

Scanner Features...................................................................................................4

1. Sending Scan Files by E-mail

Before Sending Scan Files by E-mail...................................................................7

Outline of Sending Scan Files by E-mail....................................................................7

Preparation for Sending by E-mail .............................................................................8

Registering E-mail Address to Address Book ............................................................9

E-mail Screen...........................................................................................................1 0

Basic Procedure for Sending E-mail..................................................................1 2

Specifying Destination ........................................................................................1 4

Selecting a Destination Registered to a Quick Dial Key ..........................................1 4

Selecting a Destination Registered in the Machine's Address Book........................14

Manual Entry of an E-mail Address..........................................................................2 0

Searching for a Destination in the LDAP Server......................................................21

Checking Selected Destinations ..............................................................................2 5

Registering Manually-Entered E-mail Address to Address Boo k .............................2 6

Specifying Sender................................................................................................2 8

Selecting a Sender Registered to a Quick Dial Key.................................................2 9

Selecting a Sender from the List..............................................................................30

Using a Registration Number to Specify a Sender Nam e ........................................3 1

Searching for a Sender by Name.............................................................................3 3

Searching for a Sender by E-mail Address..............................................................35

Checking the E-mail Results...............................................................................37

2. Sending Scan Files by Scan to Folder

Before Sending Scan Files by Scan to Folder ..................................................3 9

Outline of Sending Scan Files by Scan to Folder.....................................................39

Preparation for Sending by Scan to Folde r ..............................................................4 2

Registering Destination Folders to Address Book....................................................4 3

Scan to Folder Screen .............................................................................................4 4

Basic Procedure for Sending by Scan to Folder ..............................................4 6

Specifying a Destination Folder .........................................................................4 8

Selecting a Destination Registered to a Quick Dial Key ..........................................48

Selecting a Destination Registered in the Machine’s Address Book........................4 9

Sending Scan Files to a Shared Folder on the Network ..........................................54

Sending Scan Files to the FTP Server.....................................................................5 9

Sending Scan Files to an NDS Tree Folder or NetWare Server..............................61

Checking Selected Destinations ..............................................................................6 7

Registering Specified Destination Folder Path to Address Book .............................68

Checking the Scan to Folder Results ................................................................69

iii

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3. Delivering Scan Files

Before Delivering Scan Files ..............................................................................7 1

Delivering Scan Files ...............................................................................................7 1

Preparation for Delivering ........................................................................................72

Installing DeskTopBinder Lite from Provided CD-ROM ...........................................7 3

Network Delivery Scanner Screen ...........................................................................7 4

Basic Delivery Procedure....................................................................................7 6

Specifying a Destination .....................................................................................7 9

Selecting a Destination Using a Quick Dial Key.......................................................7 9

Selecting a Destination Registered in the Destination List of the Delivery Server.......79

Checking Selected Destinations ..............................................................................84

Checking the Status of Delivery.........................................................................85

4. Using the Network TWAIN Scanner Function

When Using as a TWAIN Scanner ......................................................................8 7

Outline of the TWAIN Scanner Function..................................................................88

Preparation for Using the Network TWAIN Scanne r ................................................8 9

Installing TWAIN Driver from Provided CD-ROM.....................................................9 0

Basic Procedure for Scanning Files Using TWAIN Scanner ...........................9 1

Original Orientation of Network TWAIN Scanner.....................................................92

5. Various Scan Settings

Specifying Send Options ....................................................................................9 5

Resolution ................................................................................................................9 5

Original Orientation ..................................................................................................9 6

Original Setting.........................................................................................................9 8

Scan Siz e .................................................................................................................9 9

Mixed Size Mode....................................................................................................1 04

Specify a Subject ...............................................................................................1 06

Specifying a File Type............................................................................................1 07

Stamp.....................................................................................................................1 08

Setting Security to PDF Fil e ...................................................................................1 09

Changing Permissions for PDF Fil e .......................................................................1 12

Selecting Original Type.....................................................................................115

Adjusting Image Densit y ...................................................................................1 17

6. Appendix

Relationship between Resolution and File Size..............................................1 19

When Using for E-mail or Scan to Folder, or as a Network Delivery Scanne r .......1 20

When Using as a Network TWAIN Scanner...........................................................121

Relationship between File Type Specified for Scan and File Types

for Sending Files by E-mail or to Folder........................................................1 25

Software Supplied on CD-ROM ........................................................................1 26

Quick Install............................................................................................................1 26

TWAIN Driver.........................................................................................................126

DeskTopBinder Lite................................................................................................127

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Values of Various Set Items for Transmission/Delivery Function ................1 29

Transmission..........................................................................................................1 29

The Network Delivery Functio n ..............................................................................1 31

Specifications.....................................................................................................132

INDEX....................................................................................................... 133

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How to Read This Manual

This section describes how to read this manual through symbols used.

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these

notes. They can be found in the "Safety Information" section of About This Ma-

chine.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the

machine or to property. Be sure to read these notes. They can be found in the

"Safety Information" section of About This Machine.

Indicates points to pay attention to when using the machine, and explanations

of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure

to read these explanations.

Indicates supplementary explanations of the machine’s functions, and instruc-

tions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find fur-

ther relevant information.

[ ]

Indicates the names of keys that appear on the machine’s display panel.

{ }

Indicates the names of keys on the machine’s control panel.

Names of Major Options

Major options of this machine are referred to as follows in this manual:

• Auto Document Feeder→ ADF

• Auto Document Feeder capable of scanning both sides of a sheet→ ARDF

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Scanner Mode

This section describes functions you can use in the scanner mode.

For details about each function, see respective chapters.

❖ Sending scan files

There are several methods you can use to send captured data as files to com-

puters.

The following functions are available only when Function Upgrade Option is

installed:

• Sending scan files by e-mail

For details, see chapter 1 "Sending Scan Files by E-mail"

• Sending scan files to a shared folder

For details, see chapter 2 "Sending Scan Files by Scan to Folder".

• Sending scan files to an FTP server

For details, see chapter 2 "Sending Scan Files by Scan to Folder".

• Sending scan files to a NetWare server

For details, see chapter 2 "Sending Scan Files by Scan to Folder".

• Delivering scan files using the delivery server

For details, see chapter 3 "Delivering Scan Files".

❖ Scanning originals using the TWAIN Driver

Use the TWAIN driver to specify the machine where originals will be scanned

from a client computer. For details, see chapter 4 "Using the Network TWAIN

Scanner Function".

Reference

p.7 “Sending Scan Files by E-mail”

p.39 “Sending Scan Files by Scan to Folder”

p.71 “Delivering Scan Files”

p.87 “Using the Network TWAIN Scanner Function”

Display

You can find explanations about the E-mail screen, Scan to Folder screen, or Net-

work Delivery Scanner screen in this manual. For details, see "E-mail Screen",

"Scan to Folder Screen", and "Network Delivery Scanner Screen".

Reference

p.10 “E-mail Screen”

p.44 “Scan to Folder Screen”

p.74 “Network Delivery Scanner Screen”

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Display and Key Operation

ALP001S

1. Selection keys

Press to select an item displayed at the

bottom of the screen.

2. {Escape} key

Press to cancel operation or return to the

preceding display.

Example: the standby screen

3. {OK} key

• When the instruction "press [

]

Press to specify a function on the display

or determine a selected function.

to switch to the E-mail screen" is given

in this manual, press the left selection

key.

4. Scroll key

Press to move the cursor in each direc-

tion, step by step. When {U}, {T}, {V},

or {W} appears in this manual, press the

scroll key of the same direction.

• When the instruction "press [Manual] "

is given in this manual, press the cen-

ter selection key.

• When the instruction "press [Options] "

is given in this manual, press the right

selection key.

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Scanner Features

This section explains Scanner Features settings.

To display the Scanner Features screen, press {User Tools/Counter}. For details

about setting methods, see General Settings Guide.

Important

❒ The Scanner Features screen is displayed only when Function Upgrade Op-

tion is installed.

❖ Scan Settings

Items

Description

Default Scan Settings

Allows you to specify the default resolution and scan

size.

Original Setting

Allows you to specify the default scanning area.

Mixed Orig. Sizes Priority

Allows you to set the machine to automatically detect

the size of mixed-size originals placed in the Auto

Document Feeder (ADF).

Orig. Orientation Priority

Allows you to select the default original orientation

(helpful if you usually place originals in the same ori-

entation).

Original Type Setting

Color Mode Priority

Allows you to select a suitable original type setting.

Allows you to specify whether to scan originals in full

color or black and white.

Dropout Color Settings

Allows you to select which colors not to scan (speci-

fied colors in the predefined range are not scanned).

❖ Destination List Settings

Items

Description

Dest. List Priority 1

Allows you to specify whether the address book that

is managed by this machine or the "Destination List"

that is managed by the delivery server is displayed as

the default.

Update Server Dest. List

Dest. List Priority 2

Allows you to update the delivery server's destination

list by pressing [Update Server Dest. List]. To use this

function, under [System Settings], set [Delivery Option] to

[On].

Allows you to select whether to prioritize the e-mail

destination list or the folder destination list.

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❖ Send Settings

Items

Description

TWAIN Standby Time

Allows you to select the machine's response if a client

computer tries to use the TWAIN scanner while scan-

ning is in progress.

File Type Priority

Allows you to specify the default file format of scan

files.

Compression (B&W)

Compress. (Gray/Full Clr)

Print&Del. Scanner Journal

Print Scanner Journal

Delete Scanner Journal

Max. E-mail Size

Allows you to specify a compression method for files

scanned in black and white.

Allows you to specify a compression method for files

scanned in gray scale or full color.

Allows you to specify the machine's response if the

maximum number of scanner journals is exceeded.

Allows you to print the scanner journal. The scanner

journal is then deleted.

Allows you to delete the scanner journal without

printing it.

Allows you to select whether or not to limit the size of

e-mail that has attachments.

Divide & Send E-mail

Allows you to select whether or not to divide files that

exceed the size specified in [Max. E-mail Size] and send

them as multiple e-mails.

E-mail Informatn. Language

Allows you to select the language in which document

information such as the title, date, and administrator's

name is sent.

❖ Administrator Tools

Items

Description

Menu Protect

Allows you to set the default access level for functions

whose settings can be changed by users other than the

administrator.

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1. Sending Scan Files by E-mail

You can attach scan files to e-mails and send them via connections such as LAN

and the Internet.

Before Sending Scan Files by E-mail

This section explains the necessary preparations and the procedure for sending

scan files by e-mail.

Outline of Sending Scan Files by E-mail

This section outlines the function for sending scan files by e-mail.

ZZZ508S

1. This machine

3. Client computer

A scan file can be attached to an e-mail and

sent to a mail server.

Use e-mail client software to receive e-

mail messages and scan file attachments

that are generated by this machine.

2. SMTP server

4. LDAP server

You need to have an access to an e-mail

server that supports SMTP (Simple Mail

Transfer Protocol), to send scan files by e-

mail. However, it is not essential to have

an e-mail server inside the LAN where

this machine belongs. It transfers a re-

ceived e-mail to a specified destination

through a LAN or the Internet.

Use this server for administering e-mail

accounts, searching the network, and au-

thenticating the computers that access

the machine. Using the LDAP server, you

can search for destinations from the ma-

chine.

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Sending Scan Files by E-mail

Preparation for Sending by E-mail

This section explains the preparation and settings for sending scan files by e-

mail.

Important

❒ This function is available only when Function Upgrade Option is installed.

A Connect the machine to the network.

Connect the machine to the network using an Ethernet or IEEE 1394 cable, or

wireless LAN (IEEE 802.11b).

B Make the necessary network settings in [System Settings]

If you have connected the machine to the network using an Ethernet cable,

make the following settings. For details, see General Settings Guide.

• Specify the machine’s IPv4 address and subnet mask.

• Specify the IPv4 gateway address.

• In [Effective Protocol], enable [IPv4].

• Specify the SMTP server.

C If necessary, change settings in [Send Settings] under [Scanner Features].

Note

❒ To connect the machine to the network using an IEEE 1394 cable or wire-

less LAN (IEEE 802.11b), an extended 1394 board or extended wireless

LAN board is required respectively. For details, see Network Guide.

❒ Items to set up in [System Settings] vary depending on the network environ-

ment. For more information about network settings, see General Settings

Guide.

❒ For more information about [Scanner Features], see General Settings Guide.

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Before Sending Scan Files by E-mail

Registering E-mail Address to Address Book

You can register frequently used e-mail addresses to the address book.

You can register frequently used e-mail addresses in the address book. Register

e-mail addresses in [Address Book Management] under [Administrator Tools] from

[System Settings]. Addresses can also be registered as groups.

Note

❒ For details about registering e-mail addresses in the address book, see "Reg-

istering Addresses and Users for Facsimile / Scanner Functions", General Set-

tings Guide.

❒ You can also register e-mail addresses in the address book using Web Image

Monitor or SmartDeviceMonitor for Admin. For details about how to install

these applications, see "Monitoring and Configuring the Printer", Network

Guide. For details about registering addresses in the address book, see Help

of respective applications.

❒ Depending on the machine type, you may not be able to use the machine

when it is updating the address book using CSV files (retrieved using Smart-

DeviceMonitor for Admin) that contain user codes.

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Sending Scan Files by E-mail

E-mail Screen

This section explains the screen layout when sending scan files by e-mail.

❖ Main screen

ALO001S

❖ When a destination is entered manually

ALO002S

❖ When a group is selected for destination

ALO020S

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Before Sending Scan Files by E-mail

1. E-mail icon

Indicates that the E-mail screen is dis-

played.

5. [Options]

Press to make the scan settings and spec-

ify formats of files you want to send.

2. Destination field

6. [Add Dest]

Displays a selected destination. If multiple

destinations are selected, press {U} or {T}

to display the destinations in the order

they were selected. To check the selected

destination, press {Check Destination}.

When selecting multiple destinations af-

ter a manual entry of an e-mail address,

press [Add Dest], and then enter the e-mail

address of the destination.

7. [EditDest]

When changing an e-mail address that

has been entered, press [EditDest], and

then enter the new e-mail address.

3. E-mail / Scan to Folder / Net-

work Delivery Scanner

Press to switch between screens. You can

also use this key to switch between the E-

mail and Scan to Folder functions when

sending the same file to both e-mail and

Scan to Folder destinations at the same

time.

8. [View]

Press to check the addresses registered in

a group.

4. [Manual]

When specifying a destination that is not

registered, press [Manual], and then enter

the e-mail address of the destination us-

ing the Quick Dial keys.

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Sending Scan Files by E-mail

Basic Procedure for Sending E-mail

This section describes the basic operation for sending scan files by e-mail.

Important

❒ This function is available only when Function Upgrade Option is installed.

A Make sure that no previous settings remain.

If a previous setting remains, press {Clear Modes}.

B If the Network Delivery Scanner or Scan to Folder screen is displayed,

press [

] to switch to the E-mail screen.

C Place originals.

D Select the destination.

You can specify multiple destinations.

For details, see "Specifying Destination".

E Press [Options], select [Sender's Name], and then specify the sender.

For details, see "Specifying Destination".

F If necessary, press [Options] to specify the resolution and orientation of the

originals.

For details, see "Various Scan Settings".

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Basic Procedure for Sending E-mail

G Press {Start}.

Scanning starts.

You must press {q} to send scan files that are scanned from the exposure

glass.

Scan files that are scanned from the ADF are sent immediately.

H I_{f_Sy_tao_rtu_}.still have originals to send, place them on the machine, and then press

Repeat this step until all originals are scanned.

I After all originals are scanned, press {q}.

Transmission starts.

Note

❒ If you have selected two or more destinations, the destinations can be

made to appear one by one by pressing {U} or {T}.

❒ To cancel a selected destination, display the destination in the destination

field, and then press {Clear/ Stop}.

❒ In [System Settings], you can specify the administrator’s e-mail address as

the default sender name. This lets you send e-mail without entering any-

thing for [Sender's Name]. For details, see General Settings Guide.

❒ Depending on the security setting, the logged-on user may be specified as

[Sender's Name].

❒ You can use the Return Receipt function when sending scan files by e-mail.

An e-mail is sent to the sender selected in step , notifying him/her that

the recipient has read their e-mail. To use this function, under [Options], se-

lect [Return Receipt].

❒ To enable the Return Receipt function, you must set the ScanRouter deliv-

ery software to send e-mail by SMTP. For details about how to specify this

setting, see the manuals supplied with the ScanRouter delivery software.

Note, however, that if the receiving party's e-mail application does not

support Message Disposition Notification (MDN), notification e-mail

might not be returned.

❒ To cancel scanning, press {Clear/ Stop}.

Reference

p.14 “Specifying Destination”

p.28 “Specifying Sender”

p.95 “Various Scan Settings”

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Sending Scan Files by E-mail

Specifying Destination

This section explains how to specify e-mail destinations.

You can specify e-mail destinations by any of the following methods:

To specify a e-mail destination:

• Select a destination registered to a Quick Dial key

• Select a destination from the machine’s address book

• Enter an e-mail address manually

• Search the LDAP server for a destination and select it

Selecting a Destination Registered to a Quick Dial Key

This section explains how to select a destination registered to a Quick Dial key.

For details about how to register an e-mail destination to a Quick Dial key, see

General Settings Guide.

A Press the Quick Dial key to which the destination is registered.

ALP002S

Repeat this step to add more destinations.

Selecting a Destination Registered in the Machine's Address Book

This section explains how to select a destination from the machine’s address book.

Important

❒ To use this function, you must register destinations in [System Settings] in ad-

vance. For details, see General Settings Guide.

There are four methods of selecting a destination that is registered in the ma-

chine's address book:

• Select a destination from the list

• Enter the destination's registration number

• Search for a destination by name

14 • Search for a destination by e-mail address

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Specifying Destination

Selecting a destination from a list

Use the following procedure to select a destination from the list.

A Press {Search Destination}.

ALP003S

B Press {U} or {T} to select [Display Destination List], and then press {OK}.

C Press {U} or {T} to select the destination from the list, and then press {V}.

The check box on the left side of the selected destination is selected.

Repeat this step to add more destinations.

D Press {OK}.

Note

❒ If under [System Settings], [LDAP Search] is set to [On], a screen to select a

search object appears when you press {Search Destination}. On the screen,

select [Search Address Book], and then press {OK}.

❒ To cancel a selected destination, press {U} or {T} to select the target des-

tination, and then press {W}.

❒ Depending on the security settings, some destinations may not appear in

the destination list.

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Sending Scan Files by E-mail

Using a registration number to select a destination

Select the destination from the machine’s address book using its registration number.

A Press {Search Destination}.

ALP003S

B Press {U} or {T} to select [Search by Registration No.], and then press {OK}.

C Use the number keys to enter the three-digit number assigned to the desti-

nation, and then press {OK}.

Example: To enter 003

Press {3}, and then press {OK}.

D Press {V}.

The check box on the left side of the selected destination is selected.

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Specifying Destination

E Press {OK}.

Note

❒ If under [System Settings], [LDAP Search] is set to [On], a screen to select a

search object appears when you press {Search Destination}. On the screen,

select [Search Address Book], and then press {OK}.

Searching for a destination by name

Use the following procedure to search by name for a destination in the machine's

address book.

A Press {Search Destination}.

ALP003S

B Select [Search by Name], and then press {OK}.

C Enter the beginning of the destination name, and then press {OK} twice.

Destinations that match the search conditions are displayed.

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Sending Scan Files by E-mail

D Press {U} or {T} to select the destination, and then press {V}.

The check box on the left side of the selected destination is selected.

E Press {OK}.

Note

❒ Up to 100 destinations can be displayed as search results.

❒ If under [System Settings], [LDAP Search] is set to [On], a screen to select a

search object appears when you press {Search Destination}. On the screen,

select [Search Address Book], and then press {OK}.

❒ To cancel a selected destination, press {U} or {T} to select the target des-

tination, and then press {W}.

Searching for a destination by e-mail address

Use the following procedure to search by e-mail address for a destination in the

machine's address book.

A Press {Search Destination}.

ALP003S

B Press {U} or {T} to select [Search by E-mail Address], and then press {OK}.

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Specifying Destination

C Enter the beginning of the e-mail address, and then press {OK} twice.

Destinations that match the search conditions are displayed.

D Press {U} or {T} to select the destination, and then press {V}.

The check box on the left side of the selected destination is selected.

E Press {OK}.

Note

❒ If under [System Settings], [LDAP Search] is set to [On], a screen to select a

search object appears when you press {Search Destination}. On the screen,

select [Search Address Book], and then press {OK}.

❒ Up to 100 destinations can be displayed as search results.

❒ To cancel a selected destination, press {U} or {T} to select the target des-

tination, and then press {W}.

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Sending Scan Files by E-mail

Manual Entry of an E-mail Address

This section explains how to enter an e-mail address manually.

A Press [Manual].

B Enter the e-mail address.

C Press {OK}.

Note

❒ Depending on the security settings, [Manual] may not be displayed. For de-

tails, consult the administrator.

❒ To modify or change an entered e-mail address, press [EditDest].

❒ To add another destination, press [Add Dest], and then enter an e-mail ad-

dress.

❒ You can register manually-entered e-mail addresses in the machine's ad-

dress book. For details, see "Registering Manually Entered E-mail Address

to Address Book".

Reference

p.26 “Registering Manually-Entered E-mail Address to Address Book”

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Specifying Destination

Searching for a Destination in the LDAP Server

By accessing an LDAP server, you can search for destinations and select them.

Important

❒ To use this function, you must connect an LDAP server to the network. In ad-

dition, under [System Settings], you must register the server and set [LDAP

Search] to [On]. For details, see General Settings Guide.

A Press {Search Destination}.

ALP003S

B Select [Search LDAP], and then press {OK}.

C Select [Select Server], and then press {OK}.

D Select the server, and then press {OK}.

If authentication is required to access the server, the authentication screen ap-

pears. Enter the user name and password correctly.

The Search LDAP screen reappears.

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Sending Scan Files by E-mail

E Select [Advanced Search], and then press {OK}.

F Specify the search conditions.

The following example uses fuzzy search by destination name.

Select [Name], and then press {OK}.

G Enter the beginning of the destination name.

Whether the search is based on surname or first name depends on how the

administrator has configured searching.

H Press {OK}.

I Press {U} or {T} to select [Fuzzy Search], and then press {OK}.

~ appears on the left side of the specified condition.

You can also refine the search by setting multiple search conditions.

J Press {Escape}.

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Specifying Destination

K Press [Search].

Destinations that match the search conditions are displayed.

L Press {U} or {T} to select the destination, and then press {V}.

The check box on the left side of the selected destination is selected.

M Press {OK}.

Note

❒ Up to 100 destinations can be displayed as search results.

❒ If an e-mail address returned by the LDAP server is too long, it will be im-

possible to specify it as the destination. For details about the number of

characters that can be specified, see "E-mail".

❒ It is possible for more than one e-mail address to be registered for a desti-

nation. However, only one e-mail address per destination will appear in

the search results. It depends on the LDAP server which e-mail address

will be displayed. Usually, it is the e-mail address registered first.

❒ You can select criteria from the following list:

• [Include]: The names which contain an entered character or characters are

targeted.

Example) To find "ABC", enter "A", "B" or "C".

• [Exclude]: The names which do not contain an entered character or charac-

ters are targeted.

Example) To find "ABC", enter "D".

• [First Word]: The names which start with the entered character or characters

are targeted.

Example) To find "ABC", enter "A".

• [Last Word]: The names which end with the entered character or characters

are targeted.

Example) To find "ABC", enter "C".

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Sending Scan Files by E-mail

• [Exact Match]: The names which correspond to an entered character or char-

acters are targeted.

Example) To find "ABC", enter "ABC".

• [Fuzzy Search]: a vague search (The function of this vague search depends

on the system supported by the LDAP server.)

Reference

p.129 “E-mail”

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Specifying Destination

Checking Selected Destinations

This section explains how to check selected destinations.

There are two methods you can use to check them:

❖ Checking in the destination field

You can use the destination field to check which destination is selected.

If multiple destinations are selected, press {U} or {T} to display the destina-

tions in the order they were selected.

❖ Checking on the control panel

To check a selected destinations, press {Check Destination}.

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Sending Scan Files by E-mail

Registering Manually-Entered E-mail Address to Address Book

This section explains how to register a manually entered destination in the ma-

chine's address book. You can also register a destination selected from the LDAP

server to the address book.

A Press {Check Destination}.

ALP003S

B Press {U} or {T} to display the destination you want to register, and then

press [Program].

C Enter the name, and then press {OK}.

D Press [Dest.] and [Reg. No.] to specify registration information. After you

have made all settings, press {OK}.

For details about specifying registration information, see General Settings

Guide.

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Specifying Destination

E Press {Escape}.

Note

❒ Depending on the security settings, [Program] may not appear. In such case,

you cannot complete the registration.

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Sending Scan Files by E-mail

Specifying Sender

This section explains how to specify the e-mail sender.

To send e-mails, you must specify the name of the sender.

You can specify the e-mail sender by any of the following methods:

• Select a sender registered to a Quick Dial key

• Select a sender from the machine's address book list

• Enter the registration number of a sender who is registered in the machine's

address book

• Search by name for a sender in the machine's address book

• Search by e-mail address for a sender in the machine's address book

Note

❒ Senders must be registered in advance under [System Settings]. For details, see

General Settings Guide.

❒ In [System Settings], you can specify the administrator’s e-mail address as the

default sender name. This lets you send e-mails without entering anything for

[Sender's Name].

❒ Depending on the security setting, the logged-on user may be specified as

[Sender's Name].

❒ When a protection code has been set, a screen for entering the protection code

appears after selecting the sender. Enter the protection code, and then press

{OK}. If the protection code you entered is correct, the sender name is dis-

played.

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Specifying Sender

Selecting a Sender Registered to a Quick Dial Key

This section explains how to select a sender registered to a Quick Dial key.

For details about how to register e-mail senders to Quick Dial keys, see General

Settings Guide.

A Press [Options].

B Select [Sender's Name], and then press {OK}.

C Press the Quick Dial key to which the sender is registered.

ALP002S

D Press {OK}.

"Programmed" appears, and then the Send Options screen reappears.

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Sending Scan Files by E-mail

Selecting a Sender from the List

This section explains how to select a sender from the machine's address book list.

A Press [Options].

B Select [Sender's Name], and then press {OK}.

C Press {Search Destination}.

ALP003S

D Press {U} or {T} to select [Display Destination List], and then press {OK}.

E Press {U} or {T} to select the sender, and then press {V}.

The check box on the left side of the selected sender is selected.

To cancel a selected sender, press {U} or {T} to select the target sender, and

then press {W}.

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Specifying Sender

F Press {OK}.

G Press {OK}.

"Programmed" appears, and then the Send Options screen reappears.

Using a Registration Number to Specify a Sender Name

This section explains how to select a sender by entering his/her registration

number.

A Press [Options].

B Select [Sender's Name], and then press {OK}.

C Press {Search Destination}.

ALP003S

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Sending Scan Files by E-mail

D Press {U} or {T} to select [Search by Registration No.], and then press {OK}.

E Use the number keys to enter the three-digit number assigned to the send-

er, and then press {OK}.

Example: To enter 001

Press {1}, and then press {OK}.

F Press {V}.

The check box on the left side of the selected sender is selected.

G Press {OK}.

H Press {OK}.

"Programmed" appears, and then the Send Options screen reappears.

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Specifying Sender

Searching for a Sender by Name

This section explains how to search by name for a sender in the machine's ad-

dress book.

A Press [Options].

B Select [Sender's Name], and then press {OK}.

C Press {Search Destination}.

ALP003S

D Select [Search by Name], and then press {OK}.

E Enter the beginning of the sender name, and then press {OK} twice.

Senders that match the search conditions are displayed.

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Sending Scan Files by E-mail

F Press {U} or {T} to select the sender, and then press {V}.

The check box on the left side of the selected sender is selected.

G Press {OK}.

H Press {OK}.

"Programmed" appears, and then the Send Options screen reappears.

Note

❒ Up to 100 destinations can be displayed as search results.

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Specifying Sender

Searching for a Sender by E-mail Address

This section explains how to search by e-mail address for a sender in the ma-

chine's address book.

A Press [Options].

B Select [Sender's Name], and then press {OK}.

C Press {Search Destination}.

ALP003S

D Select [Search by E-mail Address], and then press {OK}.

E Enter the beginning of the sender's e-mail address, and then press {OK} twice.

Destinations that match the search conditions are displayed.

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Sending Scan Files by E-mail

F Press {U} or {T} to select the destination, and then press {V}.

G Press {OK}.

H Press {OK}.

"Programmed" appears, and then the Send Options screen reappears.

Note

❒ Up to 100 destinations can be displayed as search results.

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Checking the E-mail Results

This section explains the items that appear on the screen and how to display

Transmission Files Status.

Press {Job Information} to display Transmission Files Status. You can use this

screen to check E-mail, Scan to Folder, and delivery results.

❖ Transmission Files Status

ALP004S

1. Date / Time

3. Number of scanned pages

Displays the date and time the machine

sent a transmission request, or the date

and time "VDone", "VError", or "VCan-

celled" was confirmed.

Displays the number of scanned pages.

4. Status

One of the following transmission status

is displayed: "VDone", "VSending",

"VWaiting", "VError" or "VCancelled".

2. Destination

The sending function (e-mail, Scan to

Folder, or delivery function) used is dis-

played with an icon.

5. [Print]

Press to print transmission results.

When multiple destinations were select-

ed, the first selected destination is dis-

played.

Note

❒ Depending on the security settings, some transmission results might not ap-

pear in Transmission Files Status.

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Sending Scan Files by E-mail

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2. Sending Scan Files by Scan to Folder

Using the Scan to Folder function, you can send scan files over the network to

shared folders, FTP server folders, or NetWare folders.

Before Sending Scan Files by Scan to Folder

This section explains the necessary preparations and the procedure for sending

scan files by Scan to Folder.

Outline of Sending Scan Files by Scan to Folder

This section outlines the function for sending scan files by Scan to Folder.

Sending scan files to shared folders

ZZZ509S

1. This machine

You can send scan files to shared net-

work folders. To send scan files to shared

network folders, use the SMB protocol.

2. Computer with a shared folder

To use this function, it is necessary to cre-

ate a shared folder in advance. You can

specify a shared folder to save scan files.

3. Client computer

You can also browse scanned files saved

to a shared folder from a client computer.

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Sending Scan Files by Scan to Folder

Sending scan files to the FTP server

ZZZ510S

1. This machine

3. Client computer

You can send scan files to FTP server

folders.

You can browse scanned files saved to an

FTP server from a client computer. You

need to have an FTP client program on

the computer to connect to an FTP server.

To send scan files to FTP server folders,

use the FTP protocol.

2. FTP server

The FTP server is a server that provides

file transfer services among computers on

the same network. Transferred files are

stored on this server. It is essential to have

the FTP server inside the LAN/WAN

where this machine belongs. It is not pos-

sible to access an FTP server via a proxy

server.

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Before Sending Scan Files by Scan to Folder

Sending scan files to NetWare server

ZZZ511S

1. This machine

You can send scan files to NetWare fold-

ers. To send scan files to NetWare fold-

ers, use the NCP protocol.

3. Client computer

To download images, a computer must be

running the NetWare client and be logged

onto the server.

2. NetWare server

You can use this server to share files over

the network via NetWare. By sending im-

age data to the server, images can be stored

on the server.

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Sending Scan Files by Scan to Folder

Preparation for Sending by Scan to Folder

This section explains the preparation and settings for sending scan files by Scan

to Folder.

Important

❒ This function is available only when Function Upgrade Option is installed.

❒ Files can be sent to shared folders on client computers.

❒ Files can also be sent to FTP servers if any exist on the network.

❒ Files can also be sent to NetWare servers if any exist on the network.

A Connect the machine to the network.

Connect the machine to the network using an Ethernet or IEEE 1394 cable, or

wireless LAN (IEEE 802.11b).

B Make the necessary network settings in [System Settings]

If you have connected the machine to the network using an Ethernet cable,

make the following settings. For details, see General Settings Guide.

• Specify the machine’s IPv4 address and subnet mask.

• Specify the IPv4 gateway address.

• In [Effective Protocol], enable [IPv4].

• To send files to shared folders, enable [SMB] in [Effective Protocol]. To send

files to NetWare folders, enable [NetWare] in [Effective Protocol].

C If necessary, change settings in [Send Settings] under [Scanner Features].

Note

❒ To connect the machine to the network using an IEEE 1394 cable or wire-

less LAN (IEEE 802.11B), an extended 1394 board or extended wireless

LAN board is required respectively. For details, see Network Guide.

❒ Items to set up in [System Settings] vary depending on the network environ-

ment. For more information about network settings, see General Settings

Guide.

❒ For more information about [Scanner Features], see General Settings Guide.

❒ Sending files using SMB is available only under a NetBIOS over TCP/IP

environment. Sending files using SMB is not available under a NetBEUI

environment.

❒ Even when settings made with the control panel, Web Image Monitor, Tel-

net, or other methods do not permit the use of SMB and FTP, sending files

by Scan to Folder is still possible.

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Before Sending Scan Files by Scan to Folder

Registering Destination Folders to Address Book

You can register the addresses of frequently-used destination folders in the ad-

dress book.

Tools] from [System Settings]. These addresses can also be registered as groups.

Note

❒ For details about registering the address of a destination folder in the address

book, see "Registering Addresses and Users for Facsimile/Scanner Func-

tions", General Settings Guide.

❒ You can register entries in the address book using Web Image Monitor or

SmartDeviceMonitor for Admin. For details about installing these applica-

tions, see "Monitoring and Configuring the Printer", Network Guide. For de-

tails about registering addresses, see Help of respective applications.

❒ Depending on the machine type, you may not be able to use the machine

when it is updating the address book using CSV files (retrieved using Smart-

DeviceMonitor for Admin) that contain user codes.

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Sending Scan Files by Scan to Folder

Scan to Folder Screen

This section describes the screen layout when sending scan files by Scan to Folder.

❖ Main screen

ALO003S

❖ When a destination is entered manually

ALP005S

❖ When a group is selected for destination

ALO021S

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Before Sending Scan Files by Scan to Folder

1. Scan to Folder icon

Indicates that the Scan to Folder screen is

displayed.

5. [Options]

Press to make the scan settings and spec-

ify formats of files you want to send.

2. Destination field

6. [Add Dest]

Displays a selected destination. If multiple

destinations are selected, press {U} or {T}

to display the destinations in the order

they were selected. To check the selected

destination, press {Check Destination}.

Press to add a manually entered folder

path as a destination.

7. [EditDest]

Press to modify or change a manually en-

tered folder path.

3. E-mail /Scan to Folder /Net-

8. [View]

work Delivery Scanner

Press to check the destinations registered

in a group.

Press to switch between screens. You can

also use this key to switch between the E-

mail and Scan to Folder functions when

sending a file to both e-mail and Scan to

Folder destinations at the same time.

4. [Dest.:]

When specifying a destination that is not

registered, press [Dest.:], and then enter

the path to the destination using the

Quick Dial keys.

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Sending Scan Files by Scan to Folder

Basic Procedure for Sending by Scan to Folder

This section describes the basic operation for sending scan files by Scan to Folder.

Important

❒ This function is available only when Function Upgrade Option is installed.

A Make sure that no previous settings remain.

If a previous setting remains, press {Clear Modes}.

B If the Network Delivery Scanner or E-mail screen is displayed, press [

]

key to switch to the Scan to Folder screen.

C Place originals.

D Select a destination

You can specify multiple destinations.

For details, see "Specifying a Destination Folder".

E If necessary, press [Options] to specify the resolution and orientation of the

originals.

For details, see "Various Scan Settings".

F Press {Start}.

Scanning starts.

You must press {q} to send scan files that are scanned from the exposure glass.

Scan files that are scanned from the ADF are sent immediately.

G If you still have originals to send, place them on the machine, and then

press {Start}.

Repeat this step until all originals are scanned.

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Basic Procedure for Sending by Scan to Folder

H After all originals are scanned, press {q}.

Transmission starts.

Note

❒ If you have selected two or more destinations, the destinations can be

made to appear one by one by pressing {U} or {T}.

❒ To cancel a selected destination, display the destination in the destination

field, and then press {Clear/ Stop}. To cancel a destination selected from the

address book, press the selected destination again.

❒ To cancel scanning, press {Clear/ Stop}.

Reference

p.48 “Specifying a Destination Folder”

p.95 “Various Scan Settings”

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Sending Scan Files by Scan to Folder

Specifying a Destination Folder

This section explains how to specify Scan to Folder destinations.

You can send a file by Scan to Folder by any of the following methods:

• Select a destination registered to a Quick Dial key

• Select a destination registered in the machine’s address book

• Send a file to a shared network folder

• Send a file to an FTP server

• Send a file to an NDS tree or a NetWare server

Selecting a Destination Registered to a Quick Dial Key

This section explains how to select a destination registered to a Quick Dial key.

For details about how to register a Scan to Folder destination to a Quick Dial key,

see General Settings Guide.

A Press the Quick Dial key to which the destination is registered.

ALP002S

Repeat this step to add more destinations.

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Specifying a Destination Folder

Selecting a Destination Registered in the Machine’s Address Book

This section explains how to select a destination from the machine’s address book.

Important

❒ To use this function, you must register destinations in [System Settings] in advance.

There are four methods of selecting a destination that is registered in the ma-

chine's address book:

• Select a destination from the list

• Enter the destination's registration number

• Search for a destination by name

• Search for a destination by folder path

Note

❒ If you have specified the address protection code for accessing the address

book, the screen for entering the address protection code appears.

❒ Depending on the security settings, some destinations may not appear in the

destination list.

Selecting a destination folder from the list

Use the following procedure to select a destination from the list.

A Press {Search Destination}.

ALP003S

B Press {U} or {T} to select [Display Destination List], and then press {OK}.

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Sending Scan Files by Scan to Folder

C Press {U} or {T} to select the destination, and then press {V}.

The check box on the left side of the selected destination is selected.

Repeat this step to add more destinations.

D Press {OK}.

Note

❒ To cancel a selected destination, press {U} or {T} to select the target des-

tination, and then press {W}.

❒ Depending on the security settings, some destinations may not appear in

the destination list.

Using a registration number to select a destination folder

Select the destination from the machine's address book using its registration

number.

A Press {Search Destination}.

ALP003S

B Press {U} or {T} to select [Search by Registration No.], and then press {OK}.

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Specifying a Destination Folder

C Using the number keys, enter the three-digit registration number assigned

to the destination, and then press {OK}.

Example: To enter 002

Press {2}, and then press {OK}.

D Press {V}.

The check box on the left side of the selected destination is selected.

E Press {OK}.

Searching for a destination by name

Use the following procedure to search by name for a destination in the machine's

address book.

A Press {Search Destination}.

ALP003S

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Sending Scan Files by Scan to Folder

B Select [Search by Name], and then press {OK}.

C Enter the beginning of the destination name, and then press {OK} twice.

Destinations that match the search conditions are displayed.

D Press {U} or {T} to select the destination, and then press {V}.

The check box on the left side of the selected destination is selected.

E Press {OK}.

Note

❒ Up to 100 destinations can be displayed as search results.

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Specifying a Destination Folder

Search for a destination by folder path

Use the following procedure to search by folder path for a destination in the ma-

chine's address book.

A Press {Search Destination}.

ALP003S

B Select [Search by Folder Name], and then press {OK}.

C Enter the beginning of the folder path, and then press {OK} twice.

Enter the folder path in the following format: \\computer name\folder

name.

Destinations that match the search conditions are displayed.

D Press {U} or {T} to select the destination, and then press {V}.

The check box on the left side of the selected destination is selected.

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Sending Scan Files by Scan to Folder

E Press {OK}.

Note

❒ Up to 100 destinations can be displayed as search results.

Sending Scan Files to a Shared Folder on the Network

This section explains how to specify the destination when sending files to a

shared network folder.

Important

❒ A shared folder must be created on a client computer in advance.

❒ Depending on the operating system of the client computer, access to the shared

folder may require authentication.

You can send a file to a shared folder over the network by any of the following

methods:

• Enter the destination path manually

• Specify the destination folder path by browsing

Entering the path to a destination folder

Use the following procedure to enter the destination path manually.

A Press [Dest.:].

B Select [SMB], and then press {OK}.

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Specifying a Destination Folder

C Select [Manual Entry], and then press {OK}.

D Enter the path to the destination folder, and then press {OK}.

The following is an example of a path where the folder name is “user” and the

computer name is “desk01”: \\desk01\user

Instead of specifying the destination using its computer name, you can also

use its IPv4 address.

E Enter a user name used to log on to the client computer, and then press {OK}.

F Enter the password used to log on to the client computer, and then press {OK}.

The Confirm Destination screen appears.

G Press [Com.Test].

A connection test starts.

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Sending Scan Files by Scan to Folder

H The test result appears. Press [Exit].

I Press {OK}.

Note

❒ If authentication is required to access the folder, the login screen appears.

Enter the user name and password.

❒ If you change the protocol after entering the path name, user name, or

password, a confirmation message appears.

❒ IPv4 address entry is supported by Windows98/Me/2000/XP, Windows

NT4.0, and Windows Server 2003.

❒ To modify or change an entered folder path, press [EditDest].

❒ To add another destination, press [Add Dest], and then enter its folder path.

❒ The connection test may take time.

❒ Even if the connection test was successful, the machine may fail to transfer

the file if you do not have write privileges for the shared folder or there is

not enough free hard disk space.

❒ You can register the destination path in the machine’s address book. For de-

tails, see “Registering Manually-Entered E-mail Address to Address Book”.

Reference

p.26 “Registering Manually-Entered E-mail Address to Address Book”

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Specifying a Destination Folder

Specify the path by browsing to a destination folder

Use the following procedure to specify a destination folder path by browsing

computers on the network.

A Press [Dest.:].

B Select [SMB], and then press {OK}.

C Press [Browse Network], and then {OK}.

A list of domains or work groups on the network appears.

D Select the domain or workgroup that includes the destination folder you

want to specify, and then press {OK}.

E Select the destination computer.

If you cannot find the destination computer, press {U} or {T}. Select the com-

puter, and then press {OK}. The computer folder opens. Press [Up] or {Escape}

to go up one level.

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Sending Scan Files by Scan to Folder

F A login screen appears if authentication is required. Enter a user name and

password used to log on to the client computer, and then press {OK}.

G Select the destination folder, and then press [Apply].

If you cannot find the destination folder, press {U} or {T}. Select the folder,

and then press {OK}. The folder opens. Press [Up] or {Escape} to go up one

level.

H Press {OK}.

I Press [Com.Test].

J The test result appears. Press [Exit].

K Press {OK}.

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Specifying a Destination Folder

Note

❒ If authentication is required to access the folder, the login screen appears.

Enter the user name and password.

❒ If you change the protocol after entering the path name, user name, or pass-

word, a confirmation message appears.

❒ If you press [Cancel] while browsing the network, the Path Entry Method

screen reappears.

❒ Computer and shared folder names containing more than 12 characters

cannot be displayed.

❒ Up to 100 computers and shared folders can be displayed as search results.

❒ The machine may fail to transfer the file if you do not have write privileges

for the shared folder or there is not enough free hard disk space.

❒ You can register the destination path in the machine’s address book. For

details, see “Registering Manually-Entered E-mail Address to Address

Book”.

Reference

p.26 “Registering Manually-Entered E-mail Address to Address Book”

Sending Scan Files to the FTP Server

This section explains how to specify destinations when sending files to an FTP

server.

Directly enter the path for the folder on the FTP Server

You can enter the path to an FTP server manually.

A Press [Dest.:].

B Select [FTP], and then press {OK}.

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Sending Scan Files by Scan to Folder

C Enter the FTP server name, and then press {OK}.

Instead of specifying the destination using its server name, you can also use

its IPv4 address.

D If you change the port number specified under [System Settings], enter a new

number using the number keys, and then press {OK}.

E Enter the user name, and then press {OK}.

F Enter the password, and then press {OK}.

G Enter the path to the destination folder, and then press {OK}.

The following is an example of a path where the sub folder name is “lib” and

the folder name is “user”: user\lib.

A destination confirmation screen appears.

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Specifying a Destination Folder

H Press [Com.Test].

A connection test starts.

I The test result appears. Press [Exit].

J Press {OK}.

Note

❒ If you change the protocol after entering the path name, user name, or

password, a confirmation message appears.

❒ The connection test may take time.

❒ You can register the destination path in the machine’s address book. For

details, see “Registering Manually-Entered E-mail Address to Address

Book”.

Reference

p.26 “Registering Manually-Entered E-mail Address to Address Book”

Sending Scan Files to an NDS Tree Folder or NetWare Server

This section explains how to specify destinations when sending files to an NDS

tree or NetWare server.

You can send a file to an NDS tree or NetWare server by any of the following

methods:

• Enter the destination path manually

• Specify the destination folder path by browsing

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Sending Scan Files by Scan to Folder

Entering the path to a destination folder

Use the following procedure to enter the path to an NDS tree or NetWare server

manually.

A Press [Dest.:].

B Select [NCP], and then press {OK}.

C Select the connection type. Press [NDS] to specify the folder in the NDS tree.

Press [Bindery] to specify the folder on the NetWare server.

D Select [Manual Entry], and then press {OK}.

E Enter the destination folder path, and then press {OK}.

If you set the connection type to [NDS], the NDS tree name is “tree”, the name

of the context including the volume is “context”, the volume name is “vol-

ume”, and the folder name is “folder”, the path will be \\tree\volume.con-

text\folder”. If you set the connection type to [Bindery], the NetWare server

name is “server”, the volume name is “volume”, and the folder name is “fold-

er”, the path will be “\\server\volume\folder”.

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Specifying a Destination Folder

F Enter a user name used to log on to the NDS tree or NetWare server, and

then press {OK}.

If you select [NDS] for connection type, enter the user name, and then enter the

name of the context containing the user object. If the user name is “user” and

the name of the Context is “context”, the user name will be “user.context”.

G If a password is specified for the log on user, enter it, and then press {OK}.

The Confirm Destination screen appears.

H Press [Com.Test].

A connection test starts.

I Check the text result, and then press [Exit].

J Press {OK}.

Note

❒ If you change the protocol after entering the path name, user name, or pass-

word, a confirmation message appears.

❒ You can connect only to folders that you have the read privileges for.

❒ The connection test may take time.

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Sending Scan Files by Scan to Folder

❒ Even if the connection test was successful, the machine may fail to transfer

the file if you do not have write privileges for the file or there is not enough

free hard disk space.

❒ You can register the destination path in the machine’s address book. For

details, see “Registering Manually-Entered E-mail Address to Address

Book”.

Reference

p.26 “Registering Manually-Entered E-mail Address to Address Book”

Specify the path by browsing to a destination folder

You can browse the network and specify the path to a destination folder in an

NDS tree or on a NetWare server.

A Press [Dest.:].

B Select [NCP], and then press {OK}.

C Select the connection type. Press [NDS] to specify the in an NDS tree. Press

[Bindery] to specify the folder on a NetWare server.

D Press [Browse Network], and then press {OK}.

A list of NetWare servers or NDS trees on the network appears.

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Specifying a Destination Folder

E Select the NDS tree or NetWare server that contains the required destina-

tion folder, and then press {OK}.

A list of NDS tree contexts or NetWare server volumes appears.

F A login screen appears if authentication is required. Enter a user name and

password, and then press {OK}.

G Select a context or volume that contains the required destination folder,

and then press {OK}.

A list of destination folders appears.

H Select the destination folder, and then press [Apply].

I The path to the selected folder is displayed. Check the path is correct, and

then press {OK}.

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Sending Scan Files by Scan to Folder

J _{T_Oh_Ke_}d_.estination is displayed. Check the destination is correct, and then press

Note

❒ If you change the protocol after entering the path name, user name, or pass-

word, a confirmation message appears.

❒ Only folders that you have the read privileges for are displayed.

❒ If the language used for the NDS tree or by the NetWare server differs from

that used by the machine, file names in the NDS tree or on the NetWare

server might appear garbled.

❒ If the selected NDS tree or NetWare server requires authentication, a login

screen appears. Enter a user name and password for logging on to the NDS

tree or NetWare server. If you log on to the NDS tree, enter a user name,

and then enter the name of the context containing the user object. If the

user name is “user” and the name of the Context is “context”, the user

name will be “user.context”.

❒ The machine may fail to transfer the file if you do not have write privileges

for the folder or there is not enough free hard disk space.

❒ You can register the destination path in the machine’s address book. For

details, see “Registering Manually-Entered E-mail Address to Address

Book”.

Reference

p.26 “Registering Manually-Entered E-mail Address to Address Book”

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Specifying a Destination Folder

Checking Selected Destinations

This section explains how to check selected destinations.

A In the destination field, check which destinations are selected.

If multiple destinations are selected, press {U} or {T} to display the destina-

tions in the order they were selected.

Note

❒ Press {Check Destination} on the control panel to check selected destinations.

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Sending Scan Files by Scan to Folder

Registering Specified Destination Folder Path to Address Book

This section explains how to register folder paths you have entered manually or

specified by browsing the network to the machine's address book.

A Press {Check Destination}.

ALP003S

B Press {U} or {T} to display the destination you want to register, and the

press [Program].

C Enter the name, and then press {OK}.

D Press [Dest.] and [Reg. No.] to specify registration information. After you have

made all settings, press {OK}.

Note

❒ Depending on the security settings, [Program] may not appear. In such case,

you cannot complete registration. For detail, consult the administrator.

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Checking the Scan to Folder Results

This section explains the items that appear on the screen and how to display

Transmission Files Status.

Press {Job Information} to display Transmission Files Status. You can use this screen

to check E-mail, Scan to Folder, and delivery results.

❖ Transmission Files Status

ALP006S

1. Date / Time

4. Status

Displays the date and time the machine

sent a transmission request, or the date

and time "VDone", "VError", or "VCan-

celled" was confirmed.

One of the following transmission status

is displayed: "VDone", "VSending",

"VWaiting", "VError" or "VCancelled".

5. [Print]

Press to print transmission results.

2. Destination

The sending function (e-mail, Scan to

Folder, or delivery function) used is dis-

played with an icon.

When multiple destinations were select-

ed, the first selected destination is dis-

played.

Note

❒ Depending on the security settings, some

transmission results might not appear in

Transmission Files Status.

3. Number of scanned pages

Displays the number of scanned pages.

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Sending Scan Files by Scan to Folder

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3. Delivering Scan Files

The ScanRouter delivery software enables you to deliver scan files by various

methods.

Before Delivering Scan Files

This section describes the necessary preparations and the procedure for using

the network delivery scanner.

Important

❒ To use the network delivery scanner, you need a delivery scanner on which

the optional ScanRouter delivery software is installed. You also need to reg-

ister data about destinations and senders in the delivery server.

Delivering Scan Files

This section outlines the function for delivering files using the network delivery

scanner.

ZZZ513S

For details about delivery types and the

setting method, see ScanRouter delivery

software manuals.

1. This machine

You can send scan files to the delivery server.

2. Delivery server

Install the ScanRouter delivery software on

this computer to use it as the delivery server.

After receiving a scan file, the delivery

server delivers the file according to the

setting specified for the destination. The

delivery settings are as follows:

3. Client computer

The delivery method determines how

you can check files from a client comput-

er. For example, you can use the follow-

ing methods to check files:

• Use DeskTopBinder to view a file that

was delivered to an in-tray

• Storing the file in an in-tray

• Delivering the file by e-mail

• Storing the file in a selected folder

• Use an e-mail application to receive an

e-mail that has an attachment

• Browse a folder for a stored file

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Delivering Scan Files

Preparation for Delivering

This section explains the preparation and settings for delivering scan files.

Important

❒ This function is available only when Function Upgrade Option is installed.

❒ The network delivery scanner requires a delivery server that has software

such as the optional ScanRouter delivery software installed. For details about

the ScanRouter delivery software, see the manuals supplied with the Scan-

Router delivery software.

❒ To view files delivered to an in-tray, you must install DeskTopBinder on the

client computer.

A Connect the machine to the network.

Connect the machine to the network using an Ethernet cable or IEEE 1394 ca-

ble, or wireless LAN (IEEE 802.11b).

B Make the necessary settings in [System Settings].

If you have connected the machine to the network using an Ethernet cable,

make the following settings. For details, see General Settings Guide.

• Specify the machine’s IPv4 address and subnet mask.

• In [Effective Protocol], enable [IPv4].

• Set [Delivery Option] to [On].

C If necessary, change settings in [Send Settings] under [Scanner Features].

D Using the ScanRouter delivery software, register this machine as an I/O de-

vice. In addition, register destinations and specify such settings as the de-

livery type and sender.

For details, see the ScanRouter delivery software manuals.

Note

❒ To connect the machine to the network using an IEEE 1394 cable or wire-

less LAN (IEEE 802.11b), an extended 1394 board or extended wireless

LAN board is required respectively. For details, see Network Guide.

❒ Items to set up in [System Settings] vary depending on the network environ-

ment. For more information about network settings, see General Settings

Guide.

❒ For details about installing DeskTopBinder Lite, see “Installing DeskTop-

Binder Lite from Provided CD-ROM”.

Reference

p.73 “Installing DeskTopBinder Lite from Provided CD-ROM”

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Before Delivering Scan Files

Installing DeskTopBinder Lite from Provided CD-ROM

This section explains how to use the supplied "Scanner/PostScript^®Drivers and

Utilities" CD-ROM to install DeskTopBinder Lite on a client computer.

To view or receive files delivered to in-trays, you must first install DeskTop-

Binder Lite on the client computer.

A Make sure Windows is running on the client computer, and then insert the

“Scanner/PostScript^®Drivers and Utilities” CD-ROM into the CD-ROM

drive.

The installer is automatically started and the [Scanner/PostScript^®Drivers and

Utilities] dialog box appears. For the subsequent installation steps, see Setup

Guide that can be displayed from the [DeskTopBinder Lite Setup] dialog box.

B Click [DeskTopBinder Lite].

The [DeskTopBinder Lite Setup] dialog box appears.

Note

❒ Before you start the installation, check the system requirements for Desk-

TopBinder Lite. For details, see “Software Supplied on CD-ROM”.

❒ You can install the software using the auto-run program. For details about

the auto-run program, see “Quick Install”.

❒ For information about the subsequent installation procedure, see Setup

Guide that can be displayed from the Setup screen of DeskTopBinder Lite.

Reference

p.126 “Software Supplied on CD-ROM”

p.126 “Quick Install”

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Delivering Scan Files

Network Delivery Scanner Screen

This section describes the screen layout when using the network delivery scanner.

❖ Main screen

ALO005S

❖ When a destination is entered manually

ALO006S

1. Network Delivery Scanner icon

4. [Manual]

Indicates that the Network Delivery

Scanner screen is displayed.

To send a file by e-mail via the delivery

server to a destination not registered in

the delivery server’s Destination List,

press this key to display the soft key-

board. Then use the soft keyboard to en-

ter the e-mail address. For details about

how to send a file by e-mail via the deliv-

ery server, see the ScanRouter delivery

software manuals.

2. Destination field

Displays a selected destination. If multiple

destinations are selected, press {U} or {T}

to display the destinations in the order

they were selected. To check the selected

destination, press {Check Destination}.

3. Network Delivery Scanner /Scan

to Folder /E-mail

Press to switch between screens.

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Before Delivering Scan Files

5. [Options]

7. [EditDest]

When changing an e-mail address that

has been entered, press [EditDest], and

then enter the new e-mail address.

Press to make the scan settings and spec-

ify formats of files you want to send.

6. [Add Dest]

When selecting multiple destinations af-

ter a manual entry of an e-mail address,

press [Add Dest], and then enter the e-mail

address of the destination.

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Delivering Scan Files

Basic Delivery Procedure

This section describes the basic operation for delivering scan files using the net-

work delivery scanner.

Important

❒ This function is available only when Function Upgrade Option is installed.

❒ You must register destinations and senders in advance using the ScanRouter

delivery software installed on the delivery server.

A Make sure that no previous settings remain.

If a previous setting remains, press {Clear Modes}.

B If the E-mail or Scan to Folder screen is displayed, press [

] to switch

to the Network Delivery Scanner screen.

C Place originals.

D Select the destination.

You can specify multiple destinations.

For details, see “Specifying a Destination”.

E If necessary, press [Options] to specify the resolution and the orientation of

the originals.

For details, see "Various Scan Settings"

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Basic Delivery Procedure

F Press [Options], select [Sender's Name], and then specify the sender.

If you specify the sender, data about the sender will be attached to the deliv-

ered file. Select the sender from those registered in the delivery server. For de-

tails, see “Specifying a Destination”.

G Press {Start}.

Scanning starts.

You must press {q} to send scan files that are scanned from the exposure

glass.

Scan files that are scanned from the ADF are sent immediately.

H I_{f_Sy_tao_rtu_}.still have originals to send, place them on the machine, and then press

Repeat this step until all originals are scanned.

I After all originals are scanned, press {q}.

Transmission starts.

Note

❒ To send e-mail via delivery server, press [Manual] on the delivery screen,

and then enter a destination e-mail address. For details about the proce-

dure for manually entering e-mail addresses, see "Manual Entry of an E-

mail Address".

❒ If you have selected two or more destinations, the destinations can be made

to appear one by one by pressing {U} or {T}.

❒ To cancel a selected destination, display the destination in the destination

field, and then press {Clear/ Stop}.

❒ You can use the Return Receipt function when sending e-mail via delivery

server. An e-mail is sent to the sender selected in step , notifying him/her

that the recipient has read his/her e-mail. To use this function, under [Op-

tions], select [Return Receipt].

❒ To enable the Return Receipt function, you must set the ScanRouter deliv-

ery software to send e-mail by SMTP. For details about how to specify this

setting, see the manuals supplied with the ScanRouter delivery software.

Note, however, that if the receiving party's e-mail application does not

support Message Disposition Notification (MDN), notification e-mail

might not be returned.

❒ Register the sender’s e-mail address using the ScanRouter delivery soft-

ware in advance.

❒ To cancel scanning, press {Clear/ Stop}.

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Delivering Scan Files

Reference

p.95 “Various Scan Settings”

p.79 “Specifying a Destination”

p.20 “Manual Entry of an E-mail Address”

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Specifying a Destination

This section explains how to specify delivery destinations.

You can select delivery destinations registered in the “Destination List” of the

delivery server by any of the following methods:

• Select a destination using the Quick Dial keys

• Select a destination registered in the “Destination List” of the delivery server

Selecting a Destination Using a Quick Dial Key

This section explains how to select a destination using a Quick Dial key.

For details about how to register a delivery destination to a Quick Dial key, see

General Settings Guide.

A Press a Quick Dial key of the same number as the [Short ID] of the destina-

tion registered in the delivery server.

ALP002S

Repeat this step to add more destinations.

Note

❒ For details about how to set Short IDs, see the manuals supplied with the

ScanRouter delivery software.

Selecting a Destination Registered in the Destination List of the

Delivery Server

This section explains how to select a destination registered in the delivery serv-

er's Destination List.

There are four methods of selecting a destination that is registered in the deliv-

ery server's Destination List:

• Select a destination from the list

• Enter the destination's registration number

• Search for a destination by name

• Search for a destination by comment

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Delivering Scan Files

Selecting a destination from the list

Use the following procedure to select a destination from the list.

A Press {Search Destination}.

ALP003S

B Press {U} or {T} to select [Display Destination List], and then press {OK}.

C Press {U} or {T} to select the destination, and then press {V}.

The check box on the left side of the selected destination is selected.

Repeat this step to add more destinations.

D Press {OK}.

Note

❒ To cancel a selected destination, press {U} or {T} to select the target des-

tination, and then press {W}.

❒ Depending on the security settings, some destinations may not appear in

the destination list.

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Specifying a Destination

Using a registration number to select a destination

Select a destination by entering its Short ID number (registered using the Scan-

Router delivery software). For details about how to set Short IDs, see the manu-

als supplied with the ScanRouter delivery software.

A Press {Search Destination}.

ALP003S

B Press {U} or {T} to select [Search by Registration No.], and then press {OK}.

C Using the number keys, enter the three-digit registration number assigned

to the destination, and then press {OK}.

Example: To enter 003

Press {3}, and then press {OK}.

D Press {V}.

The check box on the left side of the selected destination is selected.

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Delivering Scan Files

E Press {OK}.

Searching for a destination by name

Use the following procedure to search by name for a destination in the delivery

server's Destination List.

A Press {Search Destination}.

ALP003S

B Select [Search by Name], and then press {OK}.

C Enter the beginning of the destination name, and then press {OK} twice.

D Press {U} or {T} to select the destination, and then press {V}.

The check box on the left side of the selected destination is selected.

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Specifying a Destination

E Press {OK}.

Note

❒ Up to 100 destinations can be displayed as search results.

Searching for a destination by comment

Use the following procedure to search by comment for a destination in the de-

livery server's Destination List. The Search by Comment function searches for a

destination using the comment (one of the registration items required by the

ScanRouter delivery software) as a keyword.

A Press {Search Destination}.

ALP003S

B Select [Search by Comment], and then press {OK}.

C Enter the beginning of the comment, and then press {OK} twice.

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Delivering Scan Files

D Press {U} or {T} to select the destination, and then press {V}.

The check box on the left side of the selected destination is selected.

E Press {OK}.

Checking Selected Destinations

This section explains how to check selected destinations.

A In the destination field, check which destinations are selected.

If multiple destinations are selected, press {U} or {T} to display the destina-

tions in the order they were selected.

Note

❒ Press {Check Destination} on the control panel to check selected destinations.

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Checking the Status of Delivery

This section explains which items can be displayed on the screen and how to dis-

play Transmission Files Status.

To display Transmission Files Status, press {Job Information}. You can use this

screen to check E-mail, Scan to Folder, and delivery results.

❖ Transmission Files Status

ALP007S

1. Date / Time

3. Number of scanned pages

Displays the date and time the machine

sent a transmission request, or the date

and time "VDone", "VError" or "VCan-

celled" was confirmed.

Displays the number of scanned pages.

4. Status

One of the following transmission status

is displayed: "VDone", "VSending",

"VWaiting", "VError" or "VCancelled".

2. Destination

The sending function (e-mail, Scan to

Folder, or delivery function) used is dis-

played with an icon.

5. [Print]

Press to print transmission results.

When multiple destinations were select-

ed, the first selected destination is dis-

played.

Note

❒ Depending on security settings, some transmission results might not appear

in Transmission Files Status. For details, consult your administrator.

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Delivering Scan Files

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4. Using the Network TWAIN

Scanner Function

You can use this machine to scan originals into a client computer over the net-

work.

When Using as a TWAIN Scanner

This section explains the necessary preparations and the procedure for using the

network TWAIN scanner.

Important

❒ To use the network TWAIN scanner, you must install the TWAIN driver,

which is on the supplied CD-ROM. For details about installing the TWAIN

driver, see “Installing the TWAIN Driver from the Supplied CD-ROM”.

❒ To use the network TWAIN scanner, a TWAIN-compliant application, such

as DeskTopBinder, must be installed on the client computer. DeskTopBinder

Lite is on the supplied CD-ROM. For details about installing DeskTopBinder

Lite, see “Installing DeskTopBinder Lite from Provided CD-ROM”.

Reference

p.90 “Installing TWAIN Driver from Provided CD-ROM”

p.73 “Installing DeskTopBinder Lite from Provided CD-ROM”

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Using the Network TWAIN Scanner Function

Outline of the TWAIN Scanner Function

This section outlines the network TWAIN scanner function.

In the TWAIN scanner mode, you can share this machine among multiple com-

puters. Therefore, you don't have to prepare a special computer for scanner or

reconnect the scanner and each computer every time you need to use it.

ZZZ514S

1. This machine

2. Client computer

Scans an original after receiving a scan

instruction from a client computer, and

then sends the scan file over the network

to the client computer.

Specifies the scanner settings and con-

trols the scanner using an application,

such as DeskTopBinder Lite, that sup-

ports the network TWAIN scanner. Re-

ceives the files scanned by the machine

and displays them using an application

that supports the network TWAIN scan-

ner.

Note

❒ When using the machine as a network TWAIN scanner, you do not need to

press {Scanner} on the machine’s control panel. The screen switches automat-

ically when you scan an original from a client computer using the TWAIN

driver.

To use functions other than the network TWAIN scanner, press [Exit].

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When Using as a TWAIN Scanner

Preparation for Using the Network TWAIN Scanner

This section explains the preparation and settings for using the network TWAIN

scanner function.

Important

❒ To use the network TWAIN scanner, a TWAIN-compliant application, such

as DeskTopBinder, must be installed on the client computer. DeskTopBinder

Lite is on the supplied CD-ROM. For details about installing DeskTopBinder

Lite, see “Installing DeskTopBinder Lite from Provided CD-ROM”.

A Connect the machine to the network.

Connect the machine to the network using an Ethernet cable or IEEE 1394 ca-

ble, or wireless LAN (IEEE 802.11b).

B Make the necessary network settings in [System Settings].

If you have connected the machine to the network using an Ethernet cable,

make the following settings. For details, see General Settings Guide.

• Specify the machine’s IPv4 address and subnet mask.

• In [Effective Protocol], enable [IPv4].

C Install the TWAIN driver on a client computer.

For details about installing the TWAIN driver, see “Installing the TWAIN

Driver from Provided CD-ROM”.

Note

❒ To connect the machine to the network using an IEEE 1394 cable or using

wireless LAN (IEEE 802.11b), an extended 1394 board or extended wireless

LAN board is required respectively. For details, see Network Guide.

❒ Items to set up in [System Settings] vary depending on the network environ-

ment. For more information about network settings, see General Settings

Guide.

❒ For more information about [System Settings], see General Settings Guide.

Reference

p.90 “Installing TWAIN Driver from Provided CD-ROM”

p.73 “Installing DeskTopBinder Lite from Provided CD-ROM”

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Using the Network TWAIN Scanner Function

Installing TWAIN Driver from Provided CD-ROM

This section explains how to install the TWAIN driver on a client computer from

the supplied “Scanner/PostScript^®Drivers and Utilities” CD-ROM.

To use the TWAIN scanner function, you need to install the TWAIN driver on

the client computer.

A Start Windows, and then insert the CD-ROM labeled “Scanner/PostScript^®

Drivers and Utilities” into the CD-ROM drive of the client computer.

The installer is automatically started and the [Scanner/PostScript^®Drivers and

Utilities] dialog box appears.

B Click [TWAIN Driver].

C The installer of the TWAIN Driver starts. Follow the instructions.

Note

❒ Before you start the installation, check the system requirements for the

TWAIN driver. For details about the system requirements, see “Software

Supplied on CD-ROM”.

❒ You can install the software using the auto-run program. For details about

the auto-run program, see “Quick Install”.

❒ If the installer does not start automatically, see “Quick Install”.

❒ When the installation is complete, a message about restarting the client

computer may appear. In this case, restart the client computer.

❒ After the installation is complete, a folder with the name of the machine in

use is created in [Program] on the [Start] menu. You can display Help from

here.

❒ Notes on using the network TWAIN scanner are provided in Readme.txt.

Be sure to read them before use.

Reference

p.126 “Software Supplied on CD-ROM”

p.126 “Quick Install”

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Basic Procedure for Scanning Files Using TWAIN Scanner

Basic Procedure for Scanning Files Using

TWAIN Scanner

This section describes the basic operation for scanning with the network TWAIN

scanner.

Important

❒ To use the network TWAIN scanner, a TWAIN-compliant application, such

as DeskTopBinder, and the TWAIN driver must be installed on the client

computer.

The following procedure uses Windows XP and DeskTopBinder Lite by way of

example.

A On the [Start] menu, point to [Program], point to [DeskTopBinder], and then

click [DeskTopBinder].

B On the [Tools] menu, click [Scanner Settings...].

C Click [Select Scanner Driver...].

D Select the name of the machine you want to use in the list, and then click

[Select...].

E Click [OK].

F Place originals.

G On the [File] menu, point to [Add Document], and then click [Scan...]. The

Scanner Control dialog box appears.

A dialog box that is used to control a scanner using the TWAIN driver is re-

ferred to as the Scanner Control dialog box.

H Make settings according to such factors as the type of original, type of scan-

ning, and orientation of the original.

For details, see the TWAIN driver Help

I In the Scanner Control dialog box, click [Scan...].

Depending on the security setting, if you press [Scan...], a dialog box for en-

tering the user name and password may appear.

If there are more originals to be scanned, place the next original, and then

click [Continue].

If there are no more originals to be scanned, click [Complete].

J On the [File] menu, click [Exit].

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Using the Network TWAIN Scanner Function

K Enter the file name, and then click [OK].

The DeskTopBinder viewer closes and the image is stored in DeskTopBinder

Lite.

Note

❒ If you have already selected a scanner, you do not need to select the scan-

ner unless you want to change it.

❒ Using DeskTopBinder, you can edit and print scan files. For more informa-

tion about DeskTopBinder, see DeskTopBinder manuals.

❒ The model name of the connected scanner appears in the title bar of the

Scanner Control dialog box. If there is more than one scanner of the same

model on the network, make sure you have selected the correct scanner. If

you have not, click [Select Scanner Driver...], and then select the scanner

again. If the correct scanner does not appear in the list, check that the scan-

ner is correctly connected to the network and that its IPv4 address has been

specified. If the correct scanner still does not appear, consult the network

administrator.

Original Orientation of Network TWAIN Scanner

To correctly display the top/bottom orientation of the scanned original on a cli-

ent computer, the placement of the original and the settings made in the Scanner

Control dialog box must match.

A Open the Scanner Control dialog box.

B In the [Original Scan Method:] list, select the place where the original is placed.

C In the [Orig.Orientn.:] list, select [

] or [

D In the [Orientation:] list, select [

], [

[

] or [

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Basic Procedure for Scanning Files Using TWAIN Scanner

The following table shows the relationship between the original orientation

and the Scanner Control dialog box settings:

Placing an Original on the Exposure Glass

Placing Originals

TWAIN Scanner Control Dialog Box Key

top edge touches top left of exposure glass

This orientation is the TWAIN driver's stan-

dard setting. Place originals in this orienta-

tion normally

top edge touches rear of exposure glass

Placing an Original in the ADF/ARDF

Original Orientation

TWAIN Scanner Properties Dialog Box Key

top edge of original placed first

top edge touches rear of ADF/ARDF

Note

❒ Originals are normally rectangular ( ) or horizontally long ( ). However,

the table above uses squares to make original orientation easier to under-

stand. Even if the actual shape of the original is different, the combination

of original orientation and the orientation specified on the scanner driver

does not change.

❒ For details about the Scanner Control dialog box, see "Basic Procedure for

Scanning Files Using TWAIN Scanner".

❒ Depending on the settings, originals of different sizes are scanned differ-

ently.

Reference

p.91 “Basic Procedure for Scanning Files Using TWAIN Scanner”

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Using the Network TWAIN Scanner Function

When scanning originals of mixed sizes using TWAIN scanner

This section describes differences you need to be aware of when using the

TWAIN scanner to scan originals of the same width but different length, such as

11" × 17" & 11" × 8¹/₂".

• If [Auto detect(Mixed-size)] is selected in the [Original Size:] list, the machine de-

tects the length of each same-width original and then scans them.

• If [Auto detect(Uni-size)] is selected in the [Original Size:] list, the machine detects

the size of the first original of the batch and scans all subsequent originals at

that size.

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5. Various Scan Settings

This section describes various scan settings.

Specifying Send Options

This section describes procedure for specifying send options.

Resolution

Select resolution for scanning originals.

Select [100dpi], [200dpi], [300dpi], [400dpi], or [600dpi] as the scanning resolution.

A Press [Options].

B Press {U} or {T} to select [Resolution], and then press {OK}.

C Select a resolution, and then press {OK}.

"Programmed" appears, and then the Send Options screen reappears.

D Press {Escape}.

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Various Scan Settings

Original Orientation

This section explains how to correctly display the top/bottom orientation of

scanned originals on a client computer screen.

A Press [Options].

B Press {U} or {T} to select [Original Orientation], and then press {OK}.

C Select or for the same orientation as the original, and then press {OK}.

"Programmed" appears, and then the Send Options screen reappears.

D Press {Escape}.

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Specifying Send Options

To correctly display the top/bottom orientation of the scanned original on a

client computer, the placement of the original and the settings made on the

control panel must match.

The following table shows the relationship between the original orientation

and the control panel settings.

Placing an Original on the Exposure Glass

Original orientation

Control Panel Key

top edge touches top left corner of exposure

glass

top edge touches rear of exposure glass

Placing an Original in the ADF/ARDF

Original orientation

Control Panel Key

top edge placed first

top edge touches rear of ADF/ARDF

Note

❒ Originals are normally rectangular ( ) or horizontally long ( ). However,

the table above uses squares to make original orientation easier to under-

stand. Even if the actual shape of the original is different, the combination

of original orientation and the orientation specified on the scanner driver

does not change.

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Various Scan Settings

Original Setting

This section explains the settings for scanning face of originals.

Important

❒ This function is not available unless ARDF is installed.

A Press [Options].

B Press {U} or {T} to select [Original Setting], and then press {OK}.

C Select [

] to scan one-sided originals, and then press {OK}.

] or [ ] to

Select [

scan two-sided originals, and then press {OK}.

"Programmed" appears, and then the Send Options screen reappears.

D Press {Escape}.

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Specifying Send Options

Scan Size

Select the size of the original to be scanned.

The following items and sizes can be selected:

❖ [Auto Detect]

Scans original sizes using the automatic size detect function.

❖ Template size

11 × 17L, 8¹/₂× 14L, 8¹/₂× 13L, 8¹/₂× 11K, 8¹/₂× 11L, 5¹/₂× 8¹/₂K,

5¹/₂× 8¹/₂L, A3L, A4K, A4L, A5K, A5L, B4 JISL, B5 JISK, B5 JISL,

Custom size

❖ [Custom Size]

Scans in a specified size.

Maximum original size:

• Horizontal length: 5.1 - 17.0 inch

• Vertical width: 4.2 - 11.6 inch

A Press [Options].

B Press {U} or {T} to select [Scan Size], and then press {OK}.

C Press {U} or {T} to select the scan size in the list, and then press {OK}.

"Programmed" appears, and then the Send Options screen reappears.

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Various Scan Settings

D Press {Escape}.

Note

❒ If [Custom Size] is selected, the dimensions of the scan area (width and length)

can be specified in inch.

Relationship of Original of Mixed Sizes and Scan Size

This section explains differences you need to be aware of when scanning origi-

nals of the same width but different length (such as 11" × 17" & 11" × 8¹/₂") using

the original position setting and size.

• If you set [Mixed Sizes] to [On], the machine detects the length of same width

originals and scans them. For details about Mixed Sizes, see "Mixed Size

Mode".

• If a template size is selected, the machine scans originals at the selected size

regardless of the actual size of originals. If an original is smaller than the se-

lected size, the machine applies margins to the scan area.

• If [Auto Detect] is selected for scanning originals from the exposure glass, the

machine detects the size of individual originals and scans accordingly.

• If [Auto Detect] is selected for scanning originals from the ADF, the machine

detects the size of the largest original and scans all the other originals based

on that size.

Reference

p.104 “Mixed Size Mode”

100

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Specifying Send Options

Specifying Custom Size

This section explains how to specify a custom size.

To scan a custom size original, measure its width and length, and enter these fig-

ures as the "Width" and "Length" settings.

The following figure shows the "Width" and "Length" of an original.

❖ Placing an original in the ADF

ALO031S

A Vertical

B Horizontal

❖ Placing an original on the exposure glass

ALO032S

A Vertical

B Horizontal

101

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Various Scan Settings

A Press [Options].

B Press {U} or {T} to select [Scan Size], and then press {OK}.

C Press {U} or {T} to select [Custom Size], and then press {OK}.

D Using the number keys, enter the horizontal length, and then press {OK} or

{q}.

E Using the number keys, enter the vertical length, and then press {OK} or

{q}.

"Programmed" appears, and then the Send Options screen reappears.

F Press {Escape}.

102

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Specifying Send Options

How to set originals to scan them by custom size

This section explains how to place originals you want to scan at Custom Size.

❖ Original orientation setting

Under [Original Orientation], select [

] or [

] according to the orienta-

tion of your original. To display [Original Orientation], on the Scanner Features

screen, press [Options]. For details, see "Original Orientation".

❖ Placing an original

Place originals face up in the ADF; face down on the exposure glass.

❖ Original Orientation is [

]

Placing an original in the ADF

ALO027S

Placing an original on the exposure glass

Align the original, turn it rightward or left-

ward, and then place it face down on the expo-

sure glass.

ALO028S

❖ Original Orientation is [

]

Placing an original in the ADF

ALO029S

Placing an original on the exposure glass

Align the original vertically and then place it

face down.

ALO030S

Reference

p.96 “Original Orientation”

103

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Various Scan Settings

Mixed Size Mode

This section explains how to set the machine to detect the length of individual

originals when scanning a batch of originals that are the same width but differ-

ent length.

A Press [Options].

B Press {U} or {T} to select [Mixed Sizes], and then press {OK}.

C Select [On], and then press {OK}.

"Programmed" appears, and then the Send Options screen reappears.

D Press {Escape}.

104

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Specifying Send Options

Note

❒ To set originals of the same width and different length at the same time, set

them according to the chart below.

AMW012S

❒ The following combinations of original sizes are available: 11” × 17”L &

8¹/₂” × 11”K, 8¹/₂” × 11”L & 5¹/₂” × 8¹/₂”K.

105

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Various Scan Settings

Specify a Subject

This section explains how to specify the e-mail subject.

A Press [Options].

B Press {U} or {T} to select [Attach Subject], and then press {OK}.

C Enter the subject, and then press {OK}.

"Programmed" appears, and then the Send Options screen reappears.

D Press {Escape}.

106

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Specify a Subject

Specifying a File Type

This section explains the procedure for selecting a file type.

Important

❒ To deliver files, set the file type using the delivery server computer. For de-

tails, see the manuals supplied with the ScanRouter delivery software.

You can select one of the following file types:

• Single Page:TIFF/JPEG

• Single Page:PDF

• Multi-page:TIFF

• Multi-page:PDF

A Press [Options].

B Press {U} or {T} to select [File Type], and then press {OK}.

C Press {U} or {T} to select the file type, and then press {OK}.

"Programmed" appears, and then the Send Options screen appears.

D Press {Escape}.

107

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Various Scan Settings

Stamp

This section explains the procedure for stamping on originals scanned from the

ADF.

Important

❒ To enable stamping, you must install the optional Refax stamp cartridge.

A Press [Options].

B Press {U} or {T} to select [Stamp], and then press {OK}.

C Select [On], and then press {OK}.

"Programmed" appears, and then the Send Options screen reappears.

D Press {Escape}.

Note

❒ Stamping may continue even if scanning is interrupted, depending on the

cause of interruption.

❒ Replace the stamp cartridge when Stamp begins to fade. For details, see

"Replacing the Print Cartridges" and "Replacing the Transmission Stamp

Cartridge", in Troubleshooting.

❒ [Stamp] appears only if the ADF is installed.

108

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Specify a Subject

Setting Security to PDF File

This section explains security settings for PDF files.

Use security settings to prevent unauthorized access to PDF files.

Important

❒ Security settings can be made for PDF files only.

Coding PDF file

Set a password to protect and encrypt a PDF file. Only users who have the pass-

word can open and decrypt the PDF file.

Important

❒ Encryption is possible only for scan files sent by e-mail or Scan to Folder.

❒ You cannot open an encrypted file without a password. Make sure you do not

forget a file's password.

A Press [Options].

B Press {U} or {T} to select [PDF Security Encryption], and then press {OK}.

C Select [Encrypt Document], and then press {OK}.

D Select [On], and then press {OK}.

109

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Various Scan Settings

E Enter a password, and then press {OK}.

The password entered here will be required to open the PDF file.

F Enter the password again, and then press {OK}.

"Programmed" appears, and then the PDF Security Encryption screen reap-

pears.

G Press {Escape} twice.

Note

❒ A document password cannot be the same as the Master password.

❒ You can enter up to 32 alphanumeric characters for a document password.

110

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Specify a Subject

Selecting an encryption level for a PDF file

This section explains how to select an encryption level for a PDF file.

A Press [Options].

B Press {U} or {T} to select [PDF Security Encryption], and then press {OK}.

C Select [Encryption level], and then press {OK}.

D Select [40 bit] or [128 bit], and press then {OK}.

"Programmed" appears, and then the PDF Security Encryption screen reap-

pears.

E Press {Escape} twice.

Note

❒ You can enter up to 32 alphanumeric characters for a document password.

❒ PDF file created under the [128 bit] Encryption Level cannot be viewed us-

ing Adobe Acrobat Reader 3.0 and 4.0.

❒ If [Permit Low Resolution Only] is specified as the print permission in [PDF Se-

curity Permissions], you cannot select [40 bit].

111

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Various Scan Settings

Changing Permissions for PDF File

Set a Master Password to restrict unauthorized printing, changing, copying, or

extracting of a PDF file's content.

Only users who have the Master Password can reset or change these restrictions.

Important

❒ Encryption is possible only for scan files sent by e-mail or Scan to Folder.

❒ You cannot reset or change a file's restriction setting without the Master Pass-

word. Make a note of the Master Password in a secure place.

A Press [Options].

B Press {U} or {T} to select [PDF Security Permissions], and then press {OK}.

C Select [Master Password], and then press {OK}.

D Select [On], and then press {OK}.

The password entry screen appears.

112

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Specify a Subject

E Enter a password, and then press {OK}.

The password entered here will be required to change the security settings of

the PDF file.

F Enter then password again, and then press {OK}.

"Programmed" appears, and then the PDF Security Permissions screen reap-

pears.

G Select [Permissions], and then press {OK}.

H Change the PDF security settings.

You can specify the following security settings:

• Print permission: [Prohibit], [Permit All] and [Permit Low Resolution Only].

• Editing permission: [Prohibit] or [Permit].

• Copying or extracting content permission: [Prohibit] or [Permit].

113

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Various Scan Settings

The following is a procedure to prohibit printing of scanned PDF files.

I Select [Print], and then press {OK}.

J Select [Prohibit], and then press {OK}.

"Programmed" appears, and then the PDF Security Encryption screen reap-

pears.

You can apply multiple security settings to a PDF file.

K Press {Escape} three times.

The Send Options screen reappears.

Note

❒ The [Password] and [Master Password] cannot be the same.

❒ You can enter up to 32 alphanumeric characters for a Master Password.

❒ If [40 bit] is selected as the PDF encryption level, you cannot select [Permit

Low Resolution Only] as the print permission.

114

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Selecting Original Type

Select an original type.

Use the {Full Color/ B&W} and {Original} keys in combination to select [Type 1(Col-

or: Text)], [Type 2(Color: Photo)], [Type 3(B&W: Text)], or [Type 4(B&W: Photo)] as the

original type.

The following table explains {Full Color/ B&W} and {Original} key combinations.

{Full Color/ B&W} key

Full color

{Original} key

Text

Original type

[Type 1(Color: Text)]

[Type 2(Color: Photo)]

[Type 3(B&W: Text)]

[Type 4(B&W: Photo)]

Full color

Photo

Black and white

Text

Photo

A Press {Full Color/ B&W} to select full color or black and white.

ALP008S

The indicator of the selected color type lights up.

B Press {Original} to select text or photo as the original type.

ALP009S

The indicator of the selected original type lights up.

115

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Various Scan Settings

Note

❒ Make the original type settings under [Scanner Features], [Original Type Set-

ting]. In [Original Type Setting], you can change settings for [Type 1(Color:

Text)], [Type 2(Color: Photo)], [Type 3(B&W: Text)], and [Type 4(B&W: Photo)]. By

changing these settings, it is also possible to scan originals in gray scale.

For details, see General Settings Guide.

❒ To scan files when [Dropout Color Settings] is enabled under [Scanner Fea-

tures], select [Type 3(B&W: Text)] or [Type 4(B&W: Photo)]. [Original Type Setting]

under [Scanner Features] determines whether [Type 3(B&W: Text)] or [Type

4(B&W: Photo)] is available. For details about how to select dropout colors,

see General Settings Guide.

116

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Adjusting Image Density

Adjust the scan density in five levels.

A Press {Lighter} or {Darker} to adjust the density.

ALP010S

The density indicator " " moves one place per button push.

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Various Scan Settings

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6. Appendix

This appendix details specifications of the scanner function and explains supple-

mentary settings.

Relationship between Resolution and File Size

This section explains the relationship between resolution and original size.

Resolution and scan area are inversely related. The higher the resolution is set,

the smaller the area that can be scanned. Conversely, the larger the scan area, the

lower the resolution that can be set.

The relationship between the scanning resolution and the original size is shown

below. If the file size is too large, the message “Exceeded max. data capacity.

Check resolution and Start.” appears on the control panel of the machine. Spec-

ify the scan size and resolution again.

Note

❒ Depending on the image compression level, the maximum image size may be

limited.

119

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Appendix

When Using for E-mail or Scan to Folder, or as a Network Delivery

Scanner

This section explains the relationship between resolution and scan size when us-

ing the E-mail, Scan to Folder, or Network Delivery Scanner function.

❖ If [Type 3(B&W: Text)] or [Type 4(B&W: Photo)] is selected as the original type un-

der [Scanner Features]

All combinations up to A3 and 600 dpi can be scanned.

❖ If [Type 1(Color: Text)] or [Type 2(Color: Photo)] is selected as the original type un-

der [Scanner Features]

The originals can be scanned using combinations marked with in the table.

100 dpi

200 dpi

300 dpi

400 dpi

600 dpi

11 x 17

Legal (8¹/₂x 14)

8¹/₂x 13

Legal (8¹/₂x 11)

5¹/₂x 8¹/₂

Note

❒ Enter B6, A6, and A7 sizes directly.

120

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Relationship between Resolution and File Size

When Using as a Network TWAIN Scanner

This section explains the relationship between resolution and scan size when us-

ing the machine as a TWAIN scanner.

If Function Upgrade Option is installed on the machine

To specify the scan area or resolution on the machine you are using as a network

TWAIN scanner directly, see the TWAIN driver Help.

❖ If [Binary(Text)], [Binary(Photo)], [Gray Scale], [8 Colors], or [8 Colors(Photo)] is

selected in [Col./ Grad.:]

The originals can be scanned using combinations marked with

if the original orientation is L.

in the table

1 0 0 200 300 400 500 600 700 800 900 1000 1100 1200

dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi

11 x 17

Legal (8¹/₂x

14)

8¹/₂x 13

Legal (8¹/₂x

11)

5¹/₂x 8¹/₂

121

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Appendix

❖ If [16770K colors] is selected in [Col./ Grad.:]

The originals can be scanned using combinations marked with

if the original orientation is L.

in the table

100 200 300 400 500 600 700 800 900 1000 1100 1200

dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi

11 x 17

Legal (8¹/₂x

14)

8¹/₂x 13

Legal (8¹/₂x

11)

5¹/₂x 8¹/₂

Note

❒ B6, A6, and A7 scan sizes must be entered directly.

122

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Relationship between Resolution and File Size

If Function Upgrade Option is not installed on the machine

The following table shows the relationship between resolution and scan size

when Function Upgrade Option is not installed in the machine.

❖ If [Binary(Text)], [Binary(Photo)], [Gray Scale], [8 Colors], or [8 Colors(Photo)] is

selected in [Col./ Grad.:]

The originals can be scanned using combinations marked with

if the original orientation is L.

in the table

100 200 300 400 500 600 700 800 900 1000 1100 1200

dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi

11 x 17

Legal (8¹/₂x

14)

8¹/₂x 13

Legal (8¹/₂x

11)

5¹/₂x 8¹/₂

123

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Appendix

❖ If [16770K colors] is selected in [Col./ Grad.:]

The originals can be scanned using combinations marked with

if the original orientation is L.

in the table

150 200 300 400 500 600 700 800 900 1000 1100 1200

dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi

11 x 17

Legal (8¹/₂x

14)

8¹/₂x 13

Legal (8¹/₂x

11)

5¹/₂x 8¹/₂

Note

❒ B6, A6, and A7 scan sizes must be entered directly.

124

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Relationship between File Type Specified for Scan and File Types for Sending Files by E-mail or to Folder

Relationship between File Type Specified

for Scan and File Types for Sending Files by

E-mail or to Folder

This section explains the relationship between the file type specified for scan-

ning originals and the file type to which files are converted when sent by e-mail

or Scan to Folder.

❖ Single page file type

Scan Setting

TIFF/JPEG specified

PDF specified

PDF

Black and white

Full color or gray scale

TIFF

TIFF (uncompressed)/JPEG (com-

pressed)

PDF

❖ Multi-page file type

Scan Setting

TIFF specified

TIFF

PDF specified

PDF

Black and white

Full color or gray scale

TIFF (uncompressed)

PDF

Note

❒ If [Single Page:TIFF/JPEG] is specified when scanning a full color original, de-

pending on the [Compress. (Gray/Full Clr)] settings under on [Scanner Features],

the file format changes as follows: [On]....JPEG [Off]....TIFF

125

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Appendix

Software Supplied on CD-ROM

This section explains the applications on the supplied CD-ROM.

Quick Install

This section explains the auto-run program.

When the CD-ROM is inserted into a client computer running Windows

95/98/Me/2000/XP, Windows Server2003, or Windows NT 4.0, the installer

starts up automatically (auto run) to install various software.

Note

❒ For installation under Windows 2000/XP, Windows Server 2003, or Win-

dows NT 4.0, log on as an Administrators group member.

❒ If plug and play function is in operation, [New Hardware Found] will be dis-

played when starting Windows 2000/XP or Windows Server 2003. When

starting Windows NT 4.0, [Found New Hardware Wizard] will be displayed.

When starting Windows 95/98/Me, [New Hardware] or [Device Driver Wizard]

will be displayed depending on the system version. If this screen appears,

click [Cancel], insert the CD-ROM attached to this machine into the CD-ROM

drive of the client computer, and then install by auto-run.

❒ Quick Install may not automatically work with certain operating system set-

tings. If this happens, start “Setup.exe” on the CD-ROM root directory.

❒ To disable auto-run, set CD-ROM while pressing Shift key. Keep the Shift key

pressed until the computer finishes reading from the CD-ROM.

❒ If [Cancel] is pressed during installation, the installation of all the software

thereafter will be stopped. If cancelled, reinstall the remaining software after

restarting the client computer.

TWAIN Driver

This section tells you the file path to the TWAIN driver and the TWAIN driver's

system requirements.

You must install this driver if you want to scan originals or use the machine as a

network TWAIN scanner.

❖ File path

The TWAIN driver is stored in the following folder on the CD-ROM:

\DRIVERS\TWAIN

❖ System requirements

• Hardware

PC/AT-compatible machines that support the operating system properly

This driver cannot be used in RISC-based processor (MIPS R series, Alpha

AXP, or PowerPC) Windows NT environments.

126

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Software Supplied on CD-ROM

• Operating system

Microsoft Windows 95/98/Me

Microsoft Windows 2000/XP

Microsoft Windows NT 4.0

Microsoft Windows Server 2003

• Display resolution

800 x 600 pixels, 256 colors or higher

DeskTopBinder Lite

This section tells you the file path to DeskTopBinder Lite, the DeskTopBinder

Lite system requirements, and the applications that are installed with DeskTop-

Binder Lite.

DeskTopBinder is installed on the client computers to integrate and manage var-

ious kinds of files such as scan files, files created with applications, and existing

scan files. This software allows you to use various functions for stored scan files

such as viewing stored files. Also, with the ScanRouter delivery software, you

can view the files stored in in-trays of the delivery server or use other functions

for stored files. For details about DeskTopBinder Lite, see DeskTopBinder Lite

manuals or DeskTopBinder Lite Help.

❖ File path

The DeskTopBinder Lite is stored in the following folder on the CD-ROM

provided with this machine:

\UTILITY\DESKV2

❖ System requirements

• Hardware

PC/AT-compatible machines that support the operating system properly

• Operating system

When installing all functions of DeskTopBinder

Microsoft Windows 98SE/Me/2000 Professional SP1 or later/2000 Server

SP1 or later/2000 Advanced Server SP1 or later/XP Professional/XP

Home Edition

Microsoft Windows Server 2003 Standard Edition/Enterprise Edition

When installing only SmartDeviceMonitor

Microsoft Windows 95 SP1/98/98SE/Me/2000 Professional SP1 or lat-

er/2000 Server SP1 or later/XP Professional/XP Home Edition

Microsoft Windows Server 2003 Standard Edition/Enterprise Edition

Microsoft Windows NT 4.0 SP5 or later

• Display resolution

800 x 600 pixels, 64K colors or higher

127

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Appendix

❖ Software installed with DeskTopBinder Lite

• Auto Document Link

Auto Document Link on the client computer monitors in-trays of the deliv-

ery server periodically, retrieves files delivered to in-trays, and notifies the

user of delivery.

• RFWriter

Instead of printing files created with an application, the RFWriter converts

those files into TIFF or BMP image files and registers them in a work folder

of DeskTopBinder. For details, see DeskTopBinder Help.

• Function Palette

Function Palette allows you to use functions such as Scan using TWAIN

scanner or Print without starting DeskTopBinder. To use these functions

from Function Palette, you must first configure them using DeskTopBind-

er Extended Features. For details about Function Palette, see DeskTop-

Binder manuals.

• Extended Features Wizard

The Extended Features Wizard allows you to make settings as in the [Ex-

tended Features] of the [Tools] menu. For details, see DeskTopBinder Help.

Note

❒ Usually, RFWriter is installed with DeskTopBinder Lite. However, if you are

running Windows 98SE/Me, RFWriter may not be installed with DeskTop-

Binder Lite. In this case, install RFWriter manually using [Add Printer]. For de-

tails, see the README file in the [RFWriter] folder on the attached CD-ROM.

128

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Values of Various Set Items for Transmission/Delivery Function

Values of Various Set Items for

Transmission/Delivery Function

This section explains the values of various transmission/delivery function set-

tings.

Note

❒ Depending on the type or settings of the file or original, you may not be able

to specify the destination or enter the maximum number of characters stated

below.

Transmission

This section explains the values of transmission function settings.

E-mail

The following table tells you the maximum values of the e-mail sending function

settings.

Item

Maximum value

Comments

Number of subject line charac- 128 alphanumeric charac-

ters ters

Number of e-mail address char- 128 alphanumeric charac- E-mail addresses found via

acters

ters

LDAP server search cannot be

selected if they contain more

than 128 characters.

Number of addresses you can

specify at the same time

100

You can specify 50 destinations

by direct entry, including

LDAP search. Select the remain-

ing 50 destinations from regis-

tered addresses.

Sendable file size

725.3 MB per file

Sendable number of pages

1000 pages per file

129

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Appendix

Scan to Folder

The following table tells you the maximum values of the Scan to Folder function

settings.

Item

Maximum value

Comments

Number of path name charac-

ters on SMB

128 alphanumeric charac-

ters

Number of user name charac-

ters on SMB

64 alphanumeric charac-

ters

Number of password charac-

ters on SMB

64 alphanumeric charac-

ters

Number of server name charac- 64 alphanumeric charac-

ters on FTP

ters

Number of path name charac-

ters on FTP

128 alphanumeric charac-

ters

Number of user name charac-

ters on FTP

64 alphanumeric charac-

ters

Number of password charac-

ters on FTP

64 alphanumeric charac-

ters

Number of path name charac-

ters on NCP

128 alphanumeric charac-

ters

Number of user name charac-

ters on NCP

64 alphanumeric charac-

ters

Number of password charac-

ters on NCP

64 alphanumeric charac-

ters

Number of addresses that can

be specified simultaneously

You can specify a maximum of

32 directly entered destinations.

Sendable file size

2000 MB per file

Simultaneous Transmission

The following table tells you the maximum values of settings for using the E-

mail and Scan to Folder functions simultaneously.

Item

Maximum value

Comments

Number of destinations you can 132

select for E-mail and Scan to

Folder

Number of destinations you can 100

select for sending by e-mail

You can specify a maximum of

50 directly entered destinations,

including LDAP search-re-

trieved destinations.

Number of destinations you can 32

set for sending by Scan to Folder

130

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Values of Various Set Items for Transmission/Delivery Function

The Network Delivery Function

The following table tells you the values of setting items for the network delivery

scanner function.

Item

Maximum value

Comments

Number of subject line charac- 128 alphanumeric charac-

ters ters

Number of e-mail address char- 128 alphanumeric charac-

acters

ters

Number of addresses you can

specify at the same time

100

You can specify 50 destinations

by direct entry, including

LDAP search. Select the remain-

ing 50 destinations from regis-

tered addresses.

The maximum number of desti-

nations you can specify differs

depending on which ScanRout-

er delivery software you are us-

ing. For details, see the manuals

supplied with the ScanRouter

delivery software.

Sendable file size

2,000 MB per file

131

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Appendix

Specifications

The following table tells you the specifications of the scanner.

Scan method

Scan speed

Flatbed scanning

When using the E-mail/ Scan to Folder/ Net-

work Delivery Scanner function:

Black&White: 42page/min

(Original size: A4K, Original type: Text , Res-

olution: 200dpi, Compression (Black & White):

On , ITU-T No.1 chart, 1-side scanning)

When using the E-mail/ Scan to Folder/ Net-

work Delivery Scanner function:

Full Color: 13 page/min

(Original size: A4K, Original type: Text/Pho-

to , Resolution: 200dpi, Compression (Gray

Scale/Full Color): Compression level 3, Origi-

nal Chart, 1-side scanning)

Scanning speed differs depending on the fol-

lowing: operating environment of the machine

and computer, scan settings, and the content of

originals (denser images require more time).

Image sensor type

Scan type

CCD Image Sensor

Sheet, book

Interface

Ethernet interface (10BASE - T or 100BASE -

TX), IEEE 1394 (IPv4 over 1394) (option), IEEE

802.11b (Wireless LAN) (option)

Maximum scan size

DLT (11" × 17"L)

11" × 17"L, 8¹/₂" × 14"L, 8¹/₂" × 11"K,

8¹/₂"× 11"L

Scan sizes automatically detectable from the

exposure glass

11" × 17"L, 8¹/₂" × 14"L, 8¹/₂" × 11"K,

8¹/₂"×11"L, 5¹/₂" × 8¹/₂"K, 5¹/₂" × 8¹/₂"L

Scan sizes automatically detectable from the

ADF

Basic scanning resolution

600 dpi (8-bit gray scale)

Selectable scanning resolutions when using

the E-mail/Scan to Folder/ Network delivery

scanner function

100 dpi, 200 dpi, 300 dpi, 400 dpi, 600 dpi

Selectable scanning resolution when using

TWAIN scanner

100 dpi to 1200 dpi

Sendable file formats

TIFF, JPEG, PDF

Image compression type for black and white

(two values)

TIFF (MH, MR, MMR)

Image compression type for gray scale/full color JPEG

Protocol for sending e-mail

Network protocol

IPv4, IPX

SMTP, POP3

Protocol for Scan to Folder

SMB, FTP, NCP

132

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INDEX

Address book, 9, 43

IEEE1394, 8, 42, 89

Image Density, 117

Installation, 73, 90

registering e-mail address, 26

registering folder path, 68

ADF, 1

ARDF, 1

Attach Subject, 106

Job Information, 37, 69, 85

JPEG, 125

Auto Document Feeder, 1

Auto Document Feeder capable of

scanning both sides of a sheet, 1

Auto-run program, 126

LDAP server, 7

Bindery, 64

Browse Network, 57, 64

Manual Entry

E-mail address, 20

path to a destination folder, 54, 62

Mixed Size Mode, 104

Mixed sizes, 94

CD-ROM, 126

DeskTopBinder Lite, 127

TWAIN driver, 126

Checking selected destinations, 25, 67

Check selected destinations, 84

CSV file, 9, 43

Multi-pages, 125

NCP, 64

NDS, 62, 64

Custom size, 101

NetWare, 39, 62, 64

Network Delivery function, 131

Network Delivery Scanner operation, 76

Number of addresses for

simultaneous transmission, 130

Delivery server, 71

DeskTopBinder Lite, 71, 73, 127

Destination, 14

Destination folder, 48

Destination List, 79

Destination List settings, 4

Display, 2

Display and Key Operation, 3

Original orientation, 103

Original type, 115

PDF, 125

Preparation

E-mail address, 9

Ethernet, 8, 42, 89

sending by e-mail, 8

sending by scan to folder, 42

settings for scan files, 72

using the Network TWAIN scanner, 89

File type, 107

Folder path, 53

FTP, 39, 59

Quick Dial key, 14, 29, 48, 79

133

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Set I/O device, 71

Shared folder, 39

Single page, 125

SmartDeviceMonitor for Admin, 9, 43

SMB, 54, 57

Registration number, 31, 81

Resolution and file size, 119

Resolution and original Size, 121

Resolution and scan size, 120

Return Receipt, 76

SMTP server, 7

Specifications, 132

Specifying a destination, 79

Specifying sender, 28, 31

Stamp, 108

Subject, 106

Symbol, 1

Scanner driver, 91

Scanner Features, 4

Administrator Tools, 5

Scan Settings, 4

Send Settings, 5

Scanner Mode, 2

TIFF, 125

Transmission, 129

Transmission Files Status, 37, 69, 85

TWAIN driver, 90, 126

TWAIN scanner, 87, 91, 92, 121

ScanRouter delivery software , 71

Scan to Folder, 39, 46

Screen

E-mail, 10

Network delivery scanner, 74

Scan to Folder, 44

Search Address Book, 82

Search by Name, 82

Search Destination

by comment, 83

Value of set item for sending e-mail, 129

Values for set items of

Scan to Folder function, 130

Values of various set items

Delivery, 129

by folder path, 53

by name, 17, 51, 82

destination list, 15, 49, 80

e-mail address, 18

Transmission, 129

LDAP, 21

registration number, 16 , 81

Searching for a sender

by e-mail address, 35

by name, 33

Web Image Monitor, 9, 43

Wireless LAN, 8, 42, 89

Security settings for PDF file

change permissions, 112

coding, 109

encryption level, 111

Selecting a Destination

Address Book, 14

Selecting a destination, 48, 79

Quick Dial key, 14

registration number, 50

Selecting a sender

Destination List, 30

Quick Dial key, 29

Sending e-mail, 12

Sending scan files by e-mail, 7

Send option

Original Orientation, 96

Original Setting, 98

Resolution, 95

Scan Size, 99

134

USA

B229-8604

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In accordance with IEC 60417, this machine uses the following symbols for the main switch:

a means POWER ON.

b means POWER OFF.

Note to users in Canada

Note:

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

Note to users in the United States of America

Note:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursu-

ant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against

harmful interference in a residential installation. This equipment generates, uses and can radiate radio

frequency energy and, if not installed and used in accordance with the instructions, may cause harmful

interference to radio communications. However, there is no guarantee that interference will not occur

in a particular installation. If this equipment does cause harmful interference to radio or television re-

ception, which can be determined by turning the equipment off and on, the user is encouraged to try to

correct the interference by one more of the following measures:

Reorient or relocate the receiving antenna.

Increase the separation between the equipment and receiver.

Connect the equipment into an outlet on a circuit different from that to which the receiver is

connected.

Consult the dealer or an experienced radio /TV technician for help.

Caution:

Changes or modifications not expressly approved by the party responsible for compliance could void

the user's authority to operate the equipment.

Declaration of Conformity

Product Name: Printer/Scanner Controller + Copy Machine

Model Number: SGC 1506/GS 106/LD215c/Aficio 615C

Responsible party: Ricoh Corporation

Address: 5 Dedrick Place, West Caldwell, NJ 07006

Telephone number: 973-882-2000

This device complies with Part 15 of the FCC Rules.

Operation is subject to the following two conditions:

1. This device may not cause harmful interference, and

2. this device must accept any interference received,

including interference that may cause undesired operation.

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EN USA B229-8604

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