Ricoh Printer DSc424 User Guide
Operating Instructions  
General Settings Guide  
Getting Started  
Combined Function Operations  
Document Server  
User Tools (System Settings)  
Registering Addresses and Users for Facsimile/Scanner Functions  
Troubleshooting  
Remarks  
Entering Text  
Specifications  
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety  
Information in this manual before using the machine.  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Manuals for This Machine  
The following manuals describe the operational procedures of this machine. For  
particular functions, see the relevant parts of the manual.  
Note  
❒ Manuals provided are specific to machine type.  
❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a  
PDF file.  
❒ Two CD-ROMs are provided:  
• CD-ROM 1 “Operating Instructions”  
• CD-ROM 2 “Scanner Driver and Document Management Utility”  
❖ General Settings Guide (this manual)  
Provides an overview of the machine and describes System Settings (such as  
Tray Paper Settings), Document Server functions, and troubleshooting.  
Refer to this manual for Address Book procedures such as registering fax  
numbers, e-mail addresses, and user codes.  
❖ Security Reference  
This manual is for administrators of this machine. It describes security func-  
tions that the administrators can use to protect data from being tampered, or  
prevent the machine from unauthorized use.  
Also refer to this manual for the procedures for registering administrators, as  
well as setting user and administrator authentication.  
❖ Network Guide (PDF file - CD-ROM1)  
Provides information about configuring and operating the printer in a net-  
work environment or using software.  
This manual covers all models, and therefore contains functions and settings  
that may not be available for your model. Images, illustrations, functions, and  
supported operating systems may differ from those of your model.  
❖ Copy Reference  
Describes operations, functions, and troubleshooting for the machine's copier  
function.  
❖ Facsimile Reference <Basic Features>  
Describes operations, functions, and troubleshooting for the machine's fac-  
simile function.  
❖ Facsimile Reference <Advanced Features>  
Describes advanced facsimile functions such as line settings and procedures  
for registering IDs.  
❖ Printer Reference  
Describes system settings, operations, functions, and troubleshooting for the  
machine's printer function.  
i
Download from Www.Somanuals.com. All Manuals Search And Download.  
❖ Scanner Reference (PDF file - CD-ROM1)  
Describes operations, functions, and troubleshooting for the machine's scan-  
ner function.  
❖ Manuals for DeskTopBinder Lite  
DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner  
Driver and Document Management Utility”.  
• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)  
Describes installation of, and the operating environment for DeskTop-  
Binder Lite in detail. This guide can be displayed from the [Setup] display  
when DeskTopBinder Lite is installed.  
• DeskTopBinder Introduction Guide (PDF file - CD-ROM2)  
Describes operations of DeskTopBinder Lite and provides an overview of  
its functions. This guide is added to the [Start] menu when DeskTopBinder  
Lite is installed.  
• Auto Document Link Guide (PDF file - CD-ROM2)  
Describes operations and functions of Auto Document Link installed with  
DeskTopBinder Lite. This guide is added to the [Start] menu when Desk-  
TopBinder Lite is installed.  
❖ Other manuals  
• PS3 Supplement (PDF file - CD-ROM1)  
• Unix Supplement (Available from an authorized dealer, or as a PDF file on  
our Web site.)  
ii  
Download from Www.Somanuals.com. All Manuals Search And Download.  
What You Can Do with This Machine  
The following introduces the functions of this machine, and the relevant manu-  
als containing detailed information about them.  
Products marked with * are optional. For details about optional products, see  
p.159 “Options”, or contact your local dealer.  
Copier, Facsimile, Printer, and  
Scanner Functions  
Utilizing Stored Documents  
AFS015S  
AFS014S  
• You can store file from originals  
scanned by this machine, or file  
sent from other computers, into  
the machine's hard disk. You can  
print and fax stored documents as  
required. You can also change  
print settings and print multiple  
documents (Document Server).  
See p.37 “Using the Document  
Server”.  
This machine provides copier, fac-  
simile*, printer, and scanner func-  
tions.  
• You can make copies of originals.  
With a finisher*, you can sort and  
staple copies. See Copy Reference.  
• You can send originals by fax and  
receive faxes from other parties.  
See Facsimile Reference <Basic Fea-  
tures> , and Facsimile Reference  
<Advanced Features>.  
• With DeskTopBinder Profession-  
al*/Lite, you can search, check,  
print, and delete stored documents  
using your computer. You can also  
retrieve stored documents scanned  
in scanner mode. With File Format  
Converter*, you can even down-  
load documents stored in copy and  
printer functions to your compu-  
ter. See Network Guide.  
• You can print documents created  
using applications. See Printer Ref-  
erence.  
• You can scan originals and send  
the scan file to a computer. See  
Scanner Reference.  
iii  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Paperless Fax Transmission  
and Reception  
Fax Transmission and  
Reception Through the  
Internet  
Reception  
AFS018S  
AFS016S  
•
You can send fax documents through  
e-mail by specifying the recipient's  
e-mail address (Internet Fax Trans-  
mission).  
• You can store received fax messag-  
es on the machine's hard disk, in-  
stead of printing them onto paper.  
You can use DeskTopBinder Pro-  
fessional*/Lite or a Web browser  
to check, print, delete, retrieve, or  
download documents using your  
computer (Storing received docu-  
ments). See Facsimile Reference  
<Advanced Features>.  
You can receive sent documents  
via Internet Fax, or from comput-  
ers (Internet Fax Reception). See  
Facsimile Reference <Basic Features>.  
• You can send faxes by using data  
such as the IP address to specify  
the IP-Fax destination (IP-Fax  
Transmission).  
The transmitted files can be re-  
ceived using an Internet fax ma-  
chine (IP-Fax Reception). See  
Facsimile Reference <Basic Features>.  
Transmission  
AFS017S  
• You can send documents created  
using applications to another par-  
ty's fax machine directly, without  
performing a print job (LAN-Fax).  
See Facsimile Reference <Advanced  
Features>.  
iv  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Using the Scanner in a  
Network Environment  
Administrating the  
Machine/Protecting  
Documents (Security  
Functions)  
AFS019S  
• You can send scanned documents  
to other network computers using  
e-mail (Sending stored scan file by  
e-mail). See Scanner Reference.  
AFS020S  
• You can protect documents from  
unauthorized access and stop  
them from being copied without  
permission. See Security Reference.  
• With ScanRouter delivery soft-  
ware, you can save scanned docu-  
ments in specified destinations on  
network computers (File storage).  
See Scanner Reference.  
• You can control the use of the ma-  
chine, as well as prevent machine  
settings from being changed with-  
out authorization. See Security Ref-  
erence.  
• You can send scanned documents  
to other network folders (Scan to  
Folder). See Scanner Reference.  
• By setting passwords, you can pre-  
vent unauthorized access via the  
network. See Security Reference.  
• You can erase the data on the hard  
disk to prevent the information  
from leaking out. See the manual  
for the DataOverWriteSecurity  
Unit* and Security Reference.  
v
Download from Www.Somanuals.com. All Manuals Search And Download.  
Monitoring the Machine Via  
Computer  
AFS021S  
You can monitor machine status and  
change settings using a computer.  
•
Using SmartDeviceMonitor for Ad-  
min, SmartDeviceMonitor for Cli-  
ent, or a Web browser, you can use  
a computer to view the machine's  
status, such as to check on paper  
quantities, or misfeeds, etc. See  
Network Guide.  
• You can also use a Web browser to  
make network settings. See Net-  
work Guide.  
• You can also use a Web browser to  
register and manage items such as  
user codes, fax numbers, e-mail  
addresses, and folders in the Ad-  
dress Book. See the Web browser's  
Help.  
vi  
Download from Www.Somanuals.com. All Manuals Search And Download.  
TABLE OF CONTENTS  
Manuals for This Machine......................................................................................i  
What You Can Do with This Machine..................................................................iii  
Copier, Facsimile, Printer, and Scanner Functions................................................... iii  
Utilizing Stored Documents....................................................................................... iii  
Paperless Fax Transmission and Reception............................................................. iv  
Fax Transmission and Reception Through the Internet............................................ iv  
Using the Scanner in a Network Environment ...........................................................v  
Administrating the Machine/Protecting Documents (Security Functions) ..................v  
Monitoring the Machine Via Computer...................................................................... vi  
Copyrights and Trademarks .................................................................................1  
Trademarks................................................................................................................1  
Information about Installed Software..........................................................................2  
How to Read This Manual .....................................................................................8  
Safety Information .................................................................................................9  
Safety During Operation.............................................................................................9  
Positions of Labels and Hallmarks for RWARNING and RCAUTION............12  
ENERGY STAR Program .....................................................................................13  
Machine Types .....................................................................................................15  
1. Getting Started  
Guide to Components .........................................................................................17  
External Options.......................................................................................................19  
Internal Options........................................................................................................20  
Control Panel........................................................................................................21  
Display Panel ...........................................................................................................23  
When the Authentication Screen is displayed..........................................................23  
Turning On the Power .........................................................................................25  
Turning On the Main Power .....................................................................................25  
Turning On the Power..............................................................................................25  
Turning Off the Power..............................................................................................26  
Turning Off the Main Power .....................................................................................26  
Saving Energy..........................................................................................................27  
2. Combined Function Operations  
Changing Modes..................................................................................................29  
Multi-Access.........................................................................................................31  
3. Document Server  
Relationship between Document Server and Other Functions.......................35  
Document Server Display ........................................................................................36  
Using the Document Server................................................................................37  
Storing Data .............................................................................................................37  
Changing a Stored Document's File Name, User Name, or Password....................40  
Selecting a Document..............................................................................................40  
Searching for Stored Documents.............................................................................41  
vii  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Printing Stored Documents ......................................................................................42  
Deleting Stored Documents .....................................................................................45  
Viewing Stored Documents Using a Web Browser..................................................45  
Downloading Stored Documents..............................................................................46  
Settings for the Document Server......................................................................47  
4. User Tools (System Settings)  
User Tools Menu (System Settings)...................................................................49  
Accessing User Tools (System Settings)..........................................................52  
Changing Default Settings .......................................................................................52  
Exiting User Tools....................................................................................................52  
Settings You Can Change with User Tools .......................................................53  
General Features .....................................................................................................53  
Tray Paper Settings .................................................................................................56  
Timer Settings..........................................................................................................59  
Administrator Tools ..................................................................................................61  
5. Registering Addresses and Users for Facsimile/Scanner  
Functions  
Address Book.......................................................................................................67  
Registering Names ..............................................................................................70  
Registering a Name .................................................................................................70  
Changing a Registered Name..................................................................................70  
Deleting a Registered Name....................................................................................71  
Authentication Information.................................................................................72  
Registering a New User Code..................................................................................72  
Changing a User Code.............................................................................................73  
Deleting a User Code...............................................................................................73  
Displaying the Counter for Each User Code ............................................................74  
Printing the Counter for Each User Code.................................................................74  
Clearing the Number of Prints..................................................................................75  
Fax Destination ....................................................................................................76  
Registering a Fax Destination..................................................................................77  
Changing a Registered Fax Destination ..................................................................79  
Deleting a Registered Fax Destination.....................................................................80  
Registering an IP-Fax Destination ...........................................................................81  
Changing a Registered IP-Fax Destination..............................................................82  
Deleting a Registered IP-Fax Destination................................................................83  
E-mail Destination................................................................................................84  
Registering an E-mail Destination............................................................................84  
Changing a Registered E-mail Destination ..............................................................85  
Deleting a Registered E-mail Destination ................................................................86  
Registering Folders .............................................................................................87  
Using SMB to Connect.............................................................................................87  
Using FTP to Connect..............................................................................................91  
Registering Names to a Group ...........................................................................94  
Registering a New Group.........................................................................................94  
Registering Names to a Group.................................................................................95  
Displaying Names Registered in Groups .................................................................95  
Removing a Name from a Group .............................................................................96  
viii  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Changing a Group Name .........................................................................................96  
Deleting a Group......................................................................................................97  
Adding a Group to Another Group ...........................................................................97  
Deleting a Group within a Group..............................................................................97  
Registering a Protection Code ...........................................................................99  
Registering a Protection Code To a Single User .....................................................99  
Registering a Protection Code To a Group User ...................................................100  
Registering the Transfer Request ....................................................................101  
Registering a Transfer Station/Receiving Station ..................................................101  
Changing a Registered Transfer Station/Receiving Station...................................103  
Deleting a Registered Transfer Station/Receiving Station.....................................104  
Registering Authentication...............................................................................105  
SMTP Authentication .............................................................................................105  
LDAP Authentication..............................................................................................106  
6. Troubleshooting  
If Your Machine Does Not Operate As You Want............................................107  
General ..................................................................................................................107  
Printing Problems...................................................................................................110  
Document Server ...................................................................................................111  
Maintenance...........................................................................................................111  
BLoading Paper................................................................................................112  
Loading Paper into Tray 1 and 2............................................................................112  
Loading Paper into Tray 3 and 4 (optional)............................................................112  
Loading Paper into Large Capacity Tray (optional)................................................113  
DAdding Toner..................................................................................................115  
Removing/Inserting Toner......................................................................................116  
xClearing Misfeeds ..........................................................................................119  
Changing the Paper Size...................................................................................124  
Changing the Paper Size of Tray 1 and 2..............................................................124  
Changing the Paper Size of Tray 3 and 4 (option).................................................126  
If you load a paper size that is not selected automatically.....................................127  
d Adding Staples..............................................................................................129  
500-Sheet Finisher.................................................................................................129  
1000-Sheet Finisher...............................................................................................130  
e Removing Jammed Staples .........................................................................132  
500-Sheet Finisher.................................................................................................132  
1000-Sheet Finisher...............................................................................................133  
Replacing the Stamp Cartridge ........................................................................135  
Auto Colour Calibration ....................................................................................136  
7. Remarks  
Dos and Don'ts...................................................................................................139  
Saving Colour Copies........................................................................................140  
Toner...................................................................................................................141  
Handling Toner.......................................................................................................141  
Toner Storage ........................................................................................................141  
Used Toner ............................................................................................................141  
ix  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Where to Put Your Machine ..............................................................................142  
Machine Environment ............................................................................................142  
Moving....................................................................................................................142  
Power Connection..................................................................................................143  
Access to the Machine...........................................................................................143  
Maintaining Your Machine ................................................................................144  
Cleaning the Exposure Glass.................................................................................144  
Cleaning the Exposure Glass Cover......................................................................144  
Cleaning the ADF...................................................................................................144  
Cleaning the Guide Boards....................................................................................145  
Cleaning and Adjusting Internal Parts....................................................................146  
Cleaning the Dustproof Glass ................................................................................146  
Other Functions .................................................................................................147  
Inquiry ....................................................................................................................147  
Changing the Display Language............................................................................147  
Changing Paper Thickness Settings......................................................................148  
Counter ...............................................................................................................149  
Displaying the Total Counter..................................................................................149  
8. Entering Text  
Entering Text......................................................................................................151  
Available Characters..............................................................................................151  
Keys .......................................................................................................................151  
How to Enter Text ..................................................................................................152  
9. Specifications  
Mainframe...........................................................................................................153  
ADF........................................................................................................................158  
Options ...............................................................................................................159  
500-Sheet Finisher.................................................................................................159  
1000-Sheet Finisher...............................................................................................160  
Bridge Unit .............................................................................................................161  
Shift Sort Tray ........................................................................................................161  
Duplex Unit.............................................................................................................162  
Internal tray 2 (1 bin tray).......................................................................................162  
Bypass Tray ...........................................................................................................163  
Large Capacity Tray (LCT).....................................................................................163  
Paper tray unit........................................................................................................164  
Copy Paper.........................................................................................................165  
Recommended Paper Sizes and Types.................................................................165  
Non-recommended Paper......................................................................................169  
Paper Storage........................................................................................................170  
INDEX....................................................................................................... 171  
x
Download from Www.Somanuals.com. All Manuals Search And Download.  
Copyrights and Trademarks  
Trademarks  
Microsoft®, Windows® and Windows NT® are registered trademarks of Micro-  
soft Corporation in the United States and/or other countries.  
Acrobat® is a registered trademark of Adobe Systems Incorporated.  
Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group)  
and is used by RICOH Company Limited under license.  
Copyright ©2001 Bluetooth SIG, Inc.  
The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA  
Other product names used herein are for identification purposes only and might  
be trademarks of their respective companies. We disclaim any and all rights to  
those marks.  
The proper names of the Windows operating systems are as follows:  
• The product name of Windows® 95 is Microsoft® Windows® 95  
• The product name of Windows® 98 is Microsoft® Windows® 98  
• The product name of Windows® Me is Microsoft® Windows® Millennium  
Edition (Windows Me)  
• The product names of Windows® 2000 are as follows:  
Microsoft® Windows® 2000 Advanced Server  
Microsoft® Windows® 2000 Server  
Microsoft® Windows® 2000 Professional  
• The product names of Windows® XP are as follows:  
Microsoft® Windows® XP Professional  
Microsoft® Windows® XP Home Edition  
• The product names of Windows Server™ 2003 are as follows:  
Microsoft® Windows Server™ 2003 Standard Edition  
Microsoft® Windows Server™ 2003 Enterprise Edition  
Microsoft® Windows Server™ 2003 Web Edition  
• The product names of Windows® NT are as follows:  
Microsoft® Windows NT® Server 4.0  
Microsoft® Windows NT® Workstation 4.0  
1
Download from Www.Somanuals.com. All Manuals Search And Download.  
Information about Installed Software  
expat  
• The software including controller, etc. (hereinafter "software") installed on  
this product uses the expat Version under the conditions mentioned below.  
• The product manufacturer provides warranty and support to the software of  
the product including the expat, and the product manufacturer makes the in-  
itial developer and copyright holder of the expat, free from these obligations.  
• Information relating to the expat is available at:  
http://expat.sourceforge.net/  
Copyright © 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark  
Cooper.  
Copyright © 2001, 2002 Expat maintainers.  
Permission is hereby granted, free of charge, to any person obtaining a copy of  
this software and associated documentation files (the "Software"), to deal in the  
Software without restriction, including without limitation the rights to use,  
copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the  
Software, and to permit persons to whom the Software is furnished to do so, sub-  
ject to the following conditions:  
The above copyright notice and this permission notice shall be included in all  
copies or substantial portions of the Software.  
THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY  
KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE  
WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR  
PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AU-  
THORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAG-  
ES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT,  
TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION  
WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFT-  
WARE.  
NetBSD  
1. Copyright Notice of NetBSD  
For all users to use this product:  
This product contains NetBSD operating system:  
For the most part, the software constituting the NetBSD operating system is not  
in the public domain; its authors retain their copyright.  
The following text shows the copyright notice used for many of the NetBSD  
source code. For exact copyright notice applicable for each of the files/binaries,  
the source code tree must be consulted.  
A full source code can be found at http://www.netbsd.org/.  
Copyright © 1999, 2000 The NetBSD Foundation, Inc.  
All rights reserved.  
2
Download from Www.Somanuals.com. All Manuals Search And Download.  
Redistribution and use in source and binary forms, with or without modifica-  
tion, are permitted provided that the following conditions are met:  
A Redistributions of source code must retain the above copyright notice, this list  
of conditions and the following disclaimer.  
B Redistributions in binary form must reproduce the above copyright notice,  
this list of conditions and the following disclaimer in the documentation  
and/or other materials provided with the distribution.  
C All advertising materials mentioning features or use of this software must  
display the following acknowledgment:  
This product includes software developed by The NetBSD Foundation, Inc.  
and its contributors.  
D Neither the name of The NetBSD Foundation nor the names of its contribu-  
tors may be used to endorse or promote products derived from this software  
without specific prior written permission.  
THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND  
CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES,  
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MER-  
CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DIS-  
CLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS  
BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEM-  
PLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMIT-  
ED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF  
USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER  
CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CON-  
TRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTH-  
ERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE,  
EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.  
2.Authors Name List  
All product names mentioned herein are trademarks of their respective owners.  
The following notices are required to satisfy the license terms of the software  
that we have mentioned in this document:  
• This product includes software developed by the University of California,  
Berkeley and its contributors.  
• This product includes software developed by Jonathan R. Stone for the NetB-  
SD Project.  
• This product includes software developed by the NetBSD Foundation, Inc.  
and its contributors.  
• This product includes software developed by Manuel Bouyer.  
• This product includes software developed by Charles Hannum.  
• This product includes software developed by Charles M. Hannum.  
• This product includes software developed by Christopher G. Demetriou.  
• This product includes software developed by TooLs GmbH.  
• This product includes software developed by Terrence R. Lambert.  
• This product includes software developed by Adam Glass and Charles Han-  
num.  
• This product includes software developed by Theo de Raadt.  
3
Download from Www.Somanuals.com. All Manuals Search And Download.  
• This product includes software developed by Jonathan Stone and Jason R.  
Thorpe for the NetBSD Project.  
• This product includes software developed by the University of California,  
Lawrence Berkeley Laboratory and its contributors.  
• This product includes software developed by Christos Zoulas.  
• This product includes software developed by Christopher G. Demetriou for  
the NetBSD Project.  
• This product includes software developed by Paul Kranenburg.  
• This product includes software developed by Adam Glass.  
• This product includes software developed by Jonathan Stone.  
• This product includes software developed by Jonathan Stone for the NetBSD  
Project.  
• This product includes software developed by Winning Strategies, Inc.  
• This product includes software developed by Frank van der Linden for the  
NetBSD Project.  
• This product includes software developed for the NetBSD Project by Frank  
van der Linden  
• This product includes software developed for the NetBSD Project by Jason R.  
Thorpe.  
• The software was developed by the University of California, Berkeley.  
• This product includes software developed by Chris Provenzano, the Univer-  
sity of California, Berkeley, and contributors.  
Sablotron  
Sablotron (Version 0.82) Copyright © 2000 Ginger Alliance Ltd. All Rights Re-  
served  
a) The application software installed on this product includes the Sablotron soft-  
ware Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by  
the product manufacturer. The original code of the Sablotron 0.82 is provided by  
Ginger Alliance Ltd., the initial developer, and the modified code of the Sablo-  
tron 0.82 has been derived from such original code provided by Ginger Alliance  
Ltd.  
b) The product manufacturer provides warranty and support to the application  
software of this product including the Sablotron 0.82 as modified, and the prod-  
uct manufacturer makes Ginger Alliance Ltd., the initial developer of the Sablo-  
tron 0.82, free from these obligations.  
c) The Sablotron 0.82 and the modifications thereof are made available under the  
terms of Mozilla Public License Version 1.1 (hereinafter, "MPL 1.1"), and the ap-  
plication software of this product constitutes the "Larger Work" as defined in  
MPL 1.1. The application software of this product except for the Sablotron 0.82  
as modified is licensed by the product manufacturer under separate agree-  
ment(s).  
d) The source code of the modified code of the Sablotron 0.82 is available at: ht-  
tp://support-download.com/services/device/sablot/notice082.html  
4
Download from Www.Somanuals.com. All Manuals Search And Download.  
e) The source code of the Sablotron software is available at: http://www.ginger-  
all.com  
f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html  
JPEG LIBRARY  
• The software installed on this product is based in part on the work of the In-  
dependent JPEG Group.  
SASL  
CMU libsasl  
Tim Martin  
Rob Earhart  
Rob Siemborski  
Copyright © 2001 Carnegie Mellon University. All rights reserved.  
Redistribution and use in source and binary forms, with or without modifica-  
tion, are permitted provided that the following conditions are met:  
A Redistributions of source code must retain the above copyright notice, this list  
of conditions and the following disclaimer.  
B Redistributions in binary form must reproduce the above copyright notice,  
this list of conditions and the following disclaimer in the documentation  
and/or other materials provided with the distribution.  
C The name "Carnegie Mellon University" must not be used to endorse or pro-  
mote products derived from this software without prior written permission.  
For permission or any other legal details, please contact:  
Office of Technology Transfer  
Carnegie Mellon University  
5000 Forbes Avenue  
Pittsburgh, PA 15213-3890  
(412) 268-4387, fax: (412) 268-7395  
[email protected]  
D Redistributions of any form whatsoever must retain the following acknowl-  
edgment:  
"This product includes software developed by Computing Services at Carne-  
gie Mellon University (http://www.cmu.edu/computing/)."  
CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH  
REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES  
OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE  
MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CON-  
SEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING  
FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF  
CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT  
OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS  
SOFTWARE.  
5
Download from Www.Somanuals.com. All Manuals Search And Download.  
MD4  
Copyright © 1990-2, RSA Data Security, Inc. All rights reserved.  
License to copy and use this software is granted provided that it is identified as  
the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material  
mentioning or referencing this software or this function.  
License is also granted to make and use derivative works provided that such  
works are identified as "derived from the RSA Data Security, Inc. MD4 Message-  
Digest Algorithm" in all material mentioning or referencing the derived work.  
RSA Data Security, Inc. makes no representations concerning either the mer-  
chantability of this software or the suitability of this software for any particular  
purpose. It is provided "as is" without express or implied warranty of any kind.  
These notices must be retained in any copies of any part of this documentation  
and/or software.  
MD5  
Copyright © 1991-2, RSA Data Security, Inc. Created 1991. All rights reserved.  
License to copy and use this software is granted provided that it is identified as  
the "RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material  
mentioning or referencing this software or this function.  
License is also granted to make and use derivative works provided that such  
works are identified as "derived from the RSA Data Security, Inc. MD5 Message-  
Digest Algorithm" in all material mentioning or referencing the derived work.  
RSA Data Security, Inc. makes no representations concerning either the mer-  
chantability of this software or the suitability of this software for any particular  
purpose. It is provided "as is" without express or implied warranty of any kind.  
These notices must be retained in any copies of any part of this documentation  
and/or software.  
6
Download from Www.Somanuals.com. All Manuals Search And Download.  
Samba(Ver 2.2.2-ja-1.1)  
For SMB transmission, this machine uses Samba ver 2.2.2-ja-1.1 (hereinafter re-  
ferred to as Samba 2.2.2-ja-1.1).  
Copyright © Andrew Tridgell 1994-1998  
This program is free software; you can redistribute it and/or modify it under the  
terms of the GNU General Public License as published by the Free Software  
Foundation; either version 2 of the License, or (at your option) any later version.  
This program is distributed in the hope that it will be useful, but WITHOUT  
ANY WARRANTY; without even the implied warranty of MERCHANTABILI-  
TY or FITNESS FOR A PARTICULAR PURPOSE. See the GNU General Public  
License for more details.  
You should have received a copy of the GNU General Public License along with  
this program; if not, write to the Free Software Foundation, Inc., 675 Mass Ave,  
Cambridge, MA 02139, USA  
Note  
❒ The source code for SMB transmission by this machine can be downloaded  
from the following website:  
http://support-download.com/services/scbs  
RSA BSAFE®  
• This product includes RSA BSAFE® cryptographic or security protocol soft-  
ware from RSA Security Inc.  
• RSA and BSAFE are registered trademarks of RSA Security Inc. in the United  
States and/or other countries.  
• RSA Security Inc. All rights reserved.  
7
Download from Www.Somanuals.com. All Manuals Search And Download.  
How to Read This Manual  
Symbols  
This manual uses the following symbols:  
R WARNING:  
This symbol indicates a potentially hazardous situation that might result in  
death or serious injury if you misuse the machine by not following the instruc-  
tions under this symbol. Be sure to read the instructions, all of which are includ-  
ed in the Safety Information section in the General Settings Guide.  
R CAUTION:  
This symbol indicates a potentially hazardous situation that might result in mi-  
nor or moderate injury or property damage not involving bodily injury, if you  
misuse the machine by not following these instructions under this symbol. Be  
sure to read the instructions, all of which are included in the Safety Information  
section in the General Settings Guide.  
* WARNINGS and CAUTIONS are notes for your safety.  
Important  
If these instructions are not followed, paper might be misfed, originals dam-  
aged, or data lost. Be sure to read these instructions.  
Preparation  
This symbol indicates the prior knowledge or preparation required before oper-  
ation.  
Note  
This symbol indicates precautions for operation, or actions to be taken following  
user error.  
Limitation  
This symbol indicates numerical limits, functions that cannot be used together,  
or conditions under which a particular function cannot be used.  
Reference  
This symbol indicates where further relevant information can be found.  
[
]
Keys that appear on the machine's display panel.  
{
}
Keys built into the machine's control panel.  
8
Download from Www.Somanuals.com. All Manuals Search And Download.  
Safety Information  
When using this machine, the following safety precautions should always be fol-  
lowed.  
Safety During Operation  
In this manual, the following important symbols are used:  
R WARNING:  
Indicates a potentially hazardous situation which, if instructions  
are not followed, could result in death or serious injury.  
R CAUTION:  
Indicates a potentially hazardous situation which, if instructions are not  
followed, may result in minor or moderate injury or damage to property.  
R WARNING:  
• Connect the power cord directly into a wall outlet and never use an ex-  
tension cord.  
• Disconnect the power plug (by pulling the plug, not the cable) if the  
power cable or plug becomes frayed or otherwise damaged.  
• To avoid hazardous electric shock or laser radiation exposure, do not  
remove any covers or screws other than those specified in this man-  
ual.  
• Turn off the power and disconnect the power plug (by pulling the plug,  
not the cable) if any of the following occurs:  
• You spill something into the machine.  
• You suspect that your machine needs service or repair.  
• The external housing of your machine has been damaged.  
• Do not incinerate spilled toner or used toner. Toner dust might ignite  
when exposed to an open flame.  
• Disposal can take place at our authorized dealer.  
• Dispose of the used toner bottle in accordance with the local regula-  
tions.  
• Keep the machine away from flammable liquids, gases, and aerosols.  
A fire or an electric shock might occur.  
• Connect the machine only to the power source described on the inside  
front cover of this manual. Connect the power cord directly into a wall  
outlet and do not use an extension cord.  
• Do not damage, break or make any modifications to the power cord.  
Do not place heavy objects on it. Do not pull it hard nor bend it more  
than necessary. These actions could cause an electric shock or fire.  
9
Download from Www.Somanuals.com. All Manuals Search And Download.  
R CAUTION:  
• Protect the machine from dampness or wet weather, such as rain and snow.  
• Keep the machine away from humidity and dust. Otherwise a fire or an elec-  
tric shock might occur.  
• Do not place the machine on an unstable or tilted surface. If it topples over,  
an injury might occur.  
• If you use the machine in a confined space, make sure there is a continuous  
air turnover.  
• Unplug the power cord from the wall outlet before you move the machine.  
While moving the machine, you should take care that the power cord will not  
be damaged under the machine.  
• When you disconnect the power plug from the wall outlet, always pull the  
plug (not the cable).  
• Do not allow paper clips, staples, or other small metallic objects to fall inside  
the machine.  
• Keep toner (used or unused) and toner bottle out of the reach of children.  
• If toner or used toner is inhaled, gargle with plenty of water and move into a  
fresh air environment. Consult a doctor if necessary.  
• If toner or used toner gets into your eyes, flush immediately with large  
amounts of water. Consult a doctor if necessary.  
• If toner or used toner is swallowed, dilute by drinking a large amount of wa-  
ter. Consult a doctor if necessary.  
• Avoid getting toner on your clothes or skin when removing a paper jam or  
replacing toner. If your skin comes into contact with toner, wash the affected  
area thoroughly with soap and water.  
• If toner gets on your clothing, wash with cold water. Hot water will set the  
toner into the fabric and may make removing the stain impossible.  
• If your skin comes into contact with toner or used toner, wash the affected  
area thoroughly with soap and water.  
• For environmental reasons, do not dispose of the machine or expended  
supply waste at household waste collection points. Disposal can take place  
at an authorized dealer.  
• The inside of the machine could be very hot. Do not touch the parts with a  
label indicating “hot surface”. Otherwise, an injury might occur.  
• The fusing section of this machine might be very hot. Caution should be tak-  
en when removing misfed paper.  
• The fusing unit becomes very hot. When installing a new fuser oil unit, turn  
off the machine and wait about an hour. After that, install the new fuser oil  
unit. Not waiting for the unit to cool could result in a burn.  
• Keep the fuser oil unit away from flames. There is a risk of fire or burns.  
• Keep the waste oil bottle away from flames. There is a risk of fire or burns.  
10  
Download from Www.Somanuals.com. All Manuals Search And Download.  
R CAUTION:  
• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid  
a fire or machine failure.  
• The inside of the machine becomes very hot. Do not touch the parts with a  
label indicating "v" (means hot surface). Touching "v" (means hot surface)  
could result in a burn.  
11  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Positions of Labels and Hallmarks for  
RWARNING and RCAUTION  
This machine has labels for RWARNING and RCAUTION at the positions  
shown below. For safety, please follow the instructions and handle the machine  
as indicated.  
AFS001D  
12  
Download from Www.Somanuals.com. All Manuals Search And Download.  
ENERGY STAR Program  
As an ENERGY STAR Partner, we have determined  
that this machine model meets the ENERGY STAR  
Guidelines for energy efficiency.  
The ENERGY STAR Guidelines intend to establish an international energy-saving system for  
developing and introducing energy-efficient office equipment to deal with environmental is-  
sues, such as global warming.  
When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall  
place the ENERGY STAR logo onto the machine model.  
This product was designed to reduce the environmental impact associated with office equip-  
ment by means of energy-saving features, such as Low-power mode.  
❖ Low-Power mode  
• Low Power Mode  
This product automatically lowers its power consumption 15 minutes after  
the last copy or print job has finished. Printing is still possible in Low Pow-  
er Mode, but if you wish to make copies press the {Energy Saver} key first.  
Reference  
For details about how to change the default interval, see p.59 “Energy  
Saver Timer”.  
• Sleep Mode  
This product automatically lowers its power consumption even further 45  
minutes after the last copy or print job has finished. This function is called  
“Sleep Mode”. Printing from computer or fax is possible in this mode, but  
if you wish to make copies, press the operation switch first.  
Reference  
For details about how to change the default interval, see p.59 “Auto Off  
Timer”.  
❖ Duplex Priority  
The ENERGY STAR Program recommends the duplex function. By conserv-  
ing paper resources this function reduces a burden to the environment. For  
applicable machines, duplex function (one-sided originals→two-sided cop-  
ies) can be selected preferentially when the operation switch or the main pow-  
er switch is turned on, the {Energy Saver} key is pressed, or the machine resets  
automatically.  
Reference  
To change the settings of the Duplex Priority mode, see “Duplex Mode Pri-  
ority”in “General Features 2/5”, Copy Reference.  
13  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Specifications  
Type 1/Type 2  
109.5 W or less  
15 minutes  
Low - Power mode  
Power consumption  
Default interval  
Recovery Time  
28 seconds or less  
15.4 W or less  
45 minutes  
Sleep mode  
Power consumption  
Default interval  
Duplex Priority  
1 Sided→1 Sided  
❖ Recycled Paper  
In accordance with the ENERGY STAR Program, we recommend use of envi-  
ronmentally friendly recycled paper. Please contact your sales representative  
for recommended paper.  
14  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Machine Types  
This machine comes in two models which vary in copy speed. To confirm which  
model you have, see the inside front cover.  
Type 1  
Type 2  
Copy speed/B&W  
24 copies/minute  
(A4K, 81/2" × 11"K)  
32 copies/minute  
(A4K, 81/2" × 11"K)  
Copy speed/Full Colour  
10 copies/minute  
(A4K, 81/2" × 11"K)  
10 copies/minute  
(A4K, 81/2" × 11"K)  
15  
Download from Www.Somanuals.com. All Manuals Search And Download.  
16  
Download from Www.Somanuals.com. All Manuals Search And Download.  
1. Getting Started  
Guide to Components  
AFT044S  
1. Exposure glass cover (optional) or  
5. Operation switch  
Auto Document Feeder (ADF)  
Press this switch to turn the power on  
(the On indicator lights up). To turn the  
power off, press this switch again (the On  
indicator goes off).  
Lower the exposure glass cover over  
originals placed on the exposure glass. If  
you have the ADF, load a stack of origi-  
nals here. They will be fed automatically,  
one by one.  
6. Control panel  
See p.21 “Control Panel”.  
(The illustration shows the ADF.)  
7. Remove Paper Indicator  
2. Exposure glass  
The indicator is lit when paper is output  
to the internal tray 2 (1 bin tray). If the in-  
ternal tray 2 has not been installed, the in-  
dicator does not light.  
Place originals face down.  
3. Internal tray  
Copied, printed paper or fax messages  
are delivered here.  
8. Internal tray 2 (1 bin tray) (optional)  
9. Front cover  
Open to access the inside of the machine.  
4. Main power switch  
If the machine does not operate after  
turning on the operation switch, check  
the main power switch is turned on. If it  
is off, turn it on.  
17  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Getting Started  
10. Paper tray (upper:Tray 1, low-  
er:Tray 2)  
Load paper here.  
11. Paper tray unit (optional up-  
per:Tray3, lower:Tray4>)  
Load paper here.  
1
AFT007S  
1. Ventilation holes  
4. Lower right cover  
Prevent overheating. Do not obstruct the  
ventilation holes by placing an object  
near it or leaning things against it. If the  
machine overheats, a fault might occur.  
Open this cover to remove misfed paper.  
5. Bypass tray (optional)  
Use when copying onto OHP transparen-  
cies,label paper (adhesive labels), trans-  
lucent paper, postcards, envelopes and  
custom size paper.  
2. Earth Leakage Breaker  
Prevents electric shock.  
3. Interface for network connections  
⇒Network Guide  
6. Duplex unit (Unit for two-sided  
copies) (optional)  
18  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Guide to Components  
External Options  
1
AFT039S  
1. 500-Sheet Finisher  
Sorts, stacks and staples copies.  
6. Shift sort tray  
Sorts and stacks copies.  
2. Bridge unit  
Relays copies to the finisher.  
7. Paper tray unit  
Consists of two paper trays.  
3. Exposure glass cover  
Lower this over originals for copying.  
8. Large Capacity Tray (LCT)  
Holds 2000 sheets of paper.  
4. Internal tray 2 (1 bin tray)  
9. Bypass tray  
If you select this as the output tray, cop-  
ied paper will be delivered here face  
down.  
Use when copying onto OHP transparen-  
cies, label paper (adhesive labels), trans-  
lucent paper, envelopes and custom size  
paper.  
5. 1000-Sheet Finisher  
Sorts, stacks and staples copies.  
*1 : Finisher proof tray  
10. Duplex unit  
Use to make two-sided copies and prints.  
*2 : Finisher shift tray  
11. Interchange unit  
Required when installing the internal  
tray 2 (1 bin tray) and duplex unit.  
Note  
❒ When you use the 1000-Sheet Finish-  
er, the adjustment table is required.  
19  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Getting Started  
Internal Options  
A Fax unit  
Allows you to use the facsimile function.  
1
B IEEE 1394 Interface Board *1  
Connects to an IEEE 1394 cable.  
C Bluetooth *1  
Allows you to expand the interface.  
D File Format Converter  
Allows you to download documents from the Document Server stored by  
copier and printer functions. See p.46 “Downloading Stored Documents”.  
E IEEE 802.11b Wireless LAN Board *1  
You can install a wireless LAN interface.  
F IEEE 1284 Interface Board *1  
Connects to an IEEE 1284 cable.  
G DataOverWriteSecurity Unit  
Allows you to erase data on the hard disk.  
You cannot install two or more of the options below:  
*1  
IEEE 1394 interface board, IEEE 802.11b Wireless LAN Board, IEEE 1284 Interface  
Board, Bluetooth.  
20  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Control Panel  
Control Panel  
This illustration shows the control panel of a machine with options fully in-  
stalled.  
1
ABC DEF  
GHI JKL MNO  
PQRS TUV WXYZ  
AFT047S  
•
Receive File: Receiving File indicator.  
See “Control Panel”, Facsimile Refer-  
ence <Basic Features>.  
1. Screen contrast knob  
Adjusts display panel brightness.  
2. {User Tools/Counter} key  
4. {Adjust/Program Colour} key (copier  
•
User Tools  
mode)  
Press to change defaults and condi-  
tions to meet your requirements. See  
p.52 “Accessing User Tools (System  
Settings)”.  
Use this key to adjust and register col-  
ours. See “Colour Adjustment”, “User  
Colour”, Copy Reference.  
•
Counter  
Note  
Press to check or print the counter val-  
ue. See p.149 “Counter”.  
❒ When image quality is adjusted, the  
lamp in the {Adjust/Program Colour}  
key is lit.  
3. Indicators  
Display the status of the machine or indi-  
cate errors.  
•
•
•
5. Colour circle  
Refer to this when adjusting colours. See  
“Colour Adjustment”, Copy Reference.  
d: Add Staple indicator. See p.129  
“d Adding Staples”.  
D: Add Toner indicator. See p.115  
“DAdding Toner”.  
B: Load Paper indicator. See p.112  
“BLoading Paper”.  
6. Display panel  
Displays operation status, error messag-  
es, and function menus. See p.23 “Dis-  
play Panel”.  
•
•
•
L: Service Call indicator  
M: Open Cover indicator  
x: Misfeed indicator. See p.119  
“xClearing Misfeeds”.  
Communicating: Communicating in-  
dicator. See “Control Panel”, Facsimile  
Reference <Basic Features>.  
i: Confidential File indicator. See  
“Control Panel”, Facsimile Reference  
<Basic Features>.  
7. {Check Modes} key  
Press to check the entered copy job set-  
tings.  
8. {Program} key (copier/facsimi-  
•
•
le/scanner mode)  
Press to register frequently used settings,  
or recall registered settings.  
21  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Getting Started  
9. {Clear Modes} key  
Press to clear previous copy job settings.  
17. {#} key  
Press to enter after a numerical value.  
10. {Energy Saver} key  
18. Number keys  
Press to switch into and out of Energy  
Saver mode. See p.27 “Energy Saver  
Mode”.  
Press to enter the number of copies, fax  
numbers and data for a selected function.  
1
19. {Start Manual RX} key, {On Hook Di-  
al} key, {Pause/Redial} key, and  
{Tone} key  
11. {Interrupt} key (copier/scanner  
mode)  
Press to make interrupt copies during  
copying or scanning. See “Interrupt  
Copy”, Copy Reference.  
Reference  
Facsimile Reference <Basic Features>  
and Facsimile Reference <Advanced  
Features>  
12. Main power indicator and On  
indicator  
20. Colour Selection keys (copy  
The main power indicator turns on when  
you turn on the main power. The On in-  
dicator lights when the power is on.  
mode)  
Switch keys depending on the type of  
original, or the copying purpose:  
{Auto Colour Selection} :  
{Full Colour} :  
{Black & White} :  
{Single Colour} :  
Important  
❒ Do not turn off the main power  
switch while the On indicator is lit  
or blinking. Doing so may damage  
the hard disk.  
{Two-colour} :  
See “Colour Functions”, Copy Reference.  
13. Operation switch  
Press to turn the power on (the On indi-  
cator goes on). To turn the power off,  
press again (the On indicator goes off).  
See p.25 “Turning On the Power”.  
21. Function keys  
Press to select one of the following func-  
tions:  
•
•
•
•
•
Copy  
14. {Sample Copy} key  
Document Server  
Facsimile  
Printer  
Press to make a single set of copies or  
prints to check print quality before mak-  
ing multiple sets. See “Sample Copy”  
Copy Reference.  
Scanner  
22. Function status indicators.  
15. {Start} key  
Display the status of the above functions:  
Press to start copying. Press to start scan-  
ning or printing documents stored using  
the Document Server function.  
•
•
•
Yellow: the function is selected.  
Green: active.  
16. {Clear/Stop} key  
Red: interrupted.  
•
Clear  
23. mindicator  
The data indicator shows the status of  
data reception. See “Control Panel”,  
Printer Reference.  
Press to delete a number entered.  
•
Stop  
Press to stop a job in progress.  
22  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Control Panel  
Display Panel  
The display panel shows machine status, error messages, and function menus.  
The function items displayed serve as selector keys You can select or specify an  
item by lightly pressing them.  
1
When you select or specify an item on the display panel, it is highlighted thus  
. Keys appearing as  
cannot be used.  
Important  
❒ A force or impact of more than 30 N (about 3 kgf) will damage the display  
panel.  
The copying screen is displayed as default after power on.  
The following display shows a machine with options fully installed.  
When the Authentication Screen is displayed  
When Basic Authentication, Windows Authentication, or LDAP Authentication  
is set, the authentication screen is displayed. Unless a valid user name and pass-  
word are entered, operations are not possible with the machine.  
Note  
❒ Consult the User Administrator about your login user name and login pass-  
word. For details of the various types of user authentication, consult the re-  
spective administrators.  
❒ When User Code Authentication is set, the screen for entering a user code is  
displayed instead. For details, see p.72 “Authentication Information”.  
A Press [Enter] for Login User Name.  
B Enter a login user name, and then press [OK].  
C Press [Enter] for Login Password.  
23  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Getting Started  
D Enter a login password, and then press [OK].  
E Press [Login].  
When the user is authenticated, the screen for the function you are using ap-  
pears.  
1
Note  
❒ When the entered login user name or login password is not correct, "Au-  
thentication has failed." appears. Check the login user name and pass-  
word.  
Log Off  
Important  
❒ To prevent unauthorized users from using the machine, always log off when  
you have finished using the machine.  
A Press {User Tools / Counter}.  
B Press [Logout].  
C Press [Yes].  
D Press {User Tools / Counter}.  
24  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Turning On the Power  
Turning On the Power  
This machine has two power switches.  
The main power indicator turns on.  
1
❖ Operation switch (right side of the  
control panel)  
Press to activate the machine.  
When the machine has finished  
warming up, you can make copies.  
❖ Main power switch (left side of the ma-  
chine)  
Turning off this switch will turn  
off the main power indicator on  
the right side of the control panel.  
After this is done, machine power  
is completely off.  
When the fax unit (optional) is in-  
stalled, fax files in memory may be  
lost if you turn this switch off. Use  
this switch only when necessary.  
AFT045S  
Important  
❒ Do not turn off the main power  
switch immediately after turn-  
ing it on. Doing so may result in  
damage to the hard disk or  
memory, leading to malfunc-  
tion.  
Note  
❒ This machine automatically enters  
Energy Saver mode or turns itself  
off if you do not use it for a while.  
See p.59 “Auto Off Timer”, “Ener-  
gy Saver Timer”.  
Turning On the Power  
A Press the operation switch.  
The On indicator turns on.  
Turning On the Main Power  
A Make sure that the power cord is  
firmly plugged into the wall out-  
let.  
ZFLS020N  
B Open the switch cover, and then  
turn on the main power switch.  
Note  
❒ If the power does not turn on  
when the operation switch is  
pressed, check the main power  
switch is on. If it is off, turn it on.  
25  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Getting Started  
B Open the switch cover, and then  
Turning Off the Power  
turn off the main power switch.  
The main power indicator turns  
off.  
A Make sure the exposure glass cov-  
er or the ADF is in the right posi-  
tion.  
1
B Press the operation switch.  
-When the fax unit (optional) is  
installed  
The On indicator turns off.  
When the main power switch is  
turned off while using the facsimile  
function, waiting fax and print jobs  
may be canceled, and incoming fax  
documents not received. If you have  
to turn off this switch for some rea-  
son, follow the procedure below.  
ZFLS020N  
Important  
Note  
❒ Make sure 100% is shown as avail-  
able memory on the display before  
turning off the main power switch  
or unplugging the power cord. Fax  
files in memory are deleted an  
hour after you turn off the main  
power switch or unplug the power  
cord. See "Turning off the Main  
power", "When a Power Failure  
Occurs", Facsimile Reference <Ad-  
vanced Features>.  
❒ Even if you press the operation  
switch, and the indicator does  
not turn off, it will blink in the  
following cases:  
• When the exposure glass  
cover or ADF is open.  
• During communication with  
external equipment.  
• When the hard disk is active.  
❒ The On indicator will not turn off,  
but will blink in dial-in mode even  
if you press the operation switch.  
When this happens, check the ex-  
planations below, and turn off the  
main power switch.  
Turning Off the Main Power  
Important  
❒ Do not turn off the main power  
switch when the On indicator is lit  
or blinking. Doing so may result in  
damage to the hard disk or memo-  
ry.  
• The computer is not controlling  
the machine.  
• The machine is not receiving a  
fax.  
❒ Be sure to turn off the main power  
switch before pulling out the pow-  
er plug. Not doing this may result  
in damage to the hard disk or  
memory.  
A Make sure the On indicator is not  
lit.  
26  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Turning On the Power  
Saving Energy  
-Auto Off  
The machine automatically turns it-  
self off when the job is finished, after  
a certain period of time has elapsed.  
This function is called “Auto Off”.  
1
-Energy Saver Mode  
If you do not use the machine for a  
certain period after an operation, or  
when you press the {Energy Saver}  
key, the display disappears and the  
machine goes into Energy Saver  
mode. When you press the {Energy  
Saver} key again, the machine returns  
to the ready condition. The machine  
uses less electricity in Energy Saver  
mode.  
Note  
❒ You can change the Auto Off time.  
See p.59 “Auto Off Timer”.  
❒ The Auto Off Timer function will  
not operate in the following cases:  
• When a warning message ap-  
pears  
• When the service call message  
appears  
Note  
• When paper is jammed  
❒ You can change the amount of time  
the machine waits before switch-  
ing to Energy Saver mode after  
copying has finished or the last op-  
eration is performed. See p.59 “En-  
ergy Saver Timer”.  
• When the cover is open  
• When the “Add Toner" message  
appears  
•
When toner is being replenished  
• When the User Tools/Counter  
screen is displayed  
•
When fixed warm-up is in progress  
• When the facsimile, printer or  
other functions are active  
•
When operations were suspend-  
ed during printing  
• When the handset is in use  
•
When the On-hook dialing func-  
tion is in use  
• When a recipient is being regis-  
tered in the address list or  
group dial list  
• When the Data In indicator is on  
or blinking  
•
When the sample print or locked  
print screen is displayed  
27  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Getting Started  
1
28  
Download from Www.Somanuals.com. All Manuals Search And Download.  
2. Combined Function  
Operations  
Changing Modes  
Note  
❒ You cannot switch modes in any of the following situations:  
• When scanning in a fax message for transmission  
• During immediate transmission  
• When accessing User Tools  
• During interrupt copying  
• During On hook dialing for fax transmission  
• While scanning an original  
29  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Combined Function Operations  
❒ The copying screen is displayed as default after power on. You can change  
this default setting. See p.53 “Function Priority”.  
2
AFT037S  
-System Reset  
The machine returns automatically to its initial condition when the job is fin-  
ished, after a certain period of time has elapsed. This function is called “System  
Reset”. See p.53 “Function Priority”.  
Note  
❒ You can change the System Reset time. See p.59 “System Auto Reset Timer”.  
30  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Multi-Access  
Multi-Access  
You can carry out another job using a different function while the current job is  
being performed. Performing multiple functions simultaneously in this manner  
is called “Multi-accessing”.  
This allows you to handle jobs efficiently, regardless of how the machine is being  
used. For example:  
2
• While making copies, you can scan documents to store in the Document Serv-  
er.  
• While printing documents stored in the Document Server, the machine can  
receive print data.  
• You can make copies while receiving fax data.  
• While printing print data, you can make operations for copying.  
Note  
❒ See p.53 “Print Priority” for setting function priority. As default, [Display  
Mode] is set to first priority.  
❒ When the internal tray 2, shift sort tray, 500-Sheet finisher or 1000-Sheet fin-  
isher is installed on the machine, you can specify the output tray where doc-  
uments are delivered. For details about how to specify the output tray for  
each function, see the following descriptions:  
• p.54 “Output: Copier (copier)”  
• p.55 “Output: Document Server (Document Server)”  
• p.55 “Output: Facsimile (facsimile)”  
• p.55 “Output: Printer (printer)”  
-Function Compatibility  
The chart shows Function Compatibility when print priority is set to “Inter-  
leave”. See p.53 “Print Priority”.  
|: Simultaneous operations are possible.  
$: Operation is enabled when the relevant function key is pressed and remote  
switching (of the scanner/external extension) is done.  
❍: Operation is enabled when the {Interrupt} key is pressed to interrupt the pre-  
ceding operation.  
→: Operation is performed automatically once the preceding operation ends.  
×: The operation must be started once the preceding operation ends. (Simultane-  
ous operations are not possible.)  
31  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Combined Function Operations  
Mode after you select Copy  
Facsimile  
Printer  
2
Mode before you select  
Copy Operations for  
×
×
×
❍ ❍ $ $ | $ | | | | | $ $ $ $ $ | | |  
Copying  
Stapling  
| → → ❍ ❍ $ $ | $ | | | | → $ $ $ $ | | | |  
*1 *1 *1  
*5  
*2  
*2  
*2  
*2 *4 *4  
*4  
Sort  
| → → ❍ ❍ $ $ | $ | | | | | $ $ $ $ | | | |  
*1 *1 *1  
*2  
*2  
*2  
*2  
Interrupt Copy- Operations for  
❍ ❍ ❍ ×  
×
×
×
×
×
| × | | | | | ×  
×
×
×
×
×
×
| | |  
ing  
Copying  
Copying  
❍ ❍ ❍ ×  
$ $ $ ❍ ❍ ×  
×
×
| × | → | → → ×  
| × | | | | | $ $ $ $ $ | | |  
×
×
→ | →  
Facsimile  
Transmission Opera-  
tion/Manual Recep-  
tion Operation  
Scanning an origi-  
nal for Memory  
Transmission  
×
×
×
×
×
×
×
| × | | | | | ×  
×
×
×
×
| | |  
Memory Transmis-  
sion  
| | | | | | | | | | | | | | | | | | | | → |  
*3 *3 *3 *7  
Immediate Trans-  
mission  
×
×
×
×
×
×
×
| × | | | | | ×  
×
×
×
×
| → |  
*3  
*3  
Memory Reception  
| | | | | | | | | | | | | | | | | | | | | |  
*3 *3 *3 *7  
Printing Received  
Data  
| | | | | | | | | | × | | | | | | | | | | |  
*7  
*7  
Printer  
Data Reception  
Printing  
| | | | | | | | | | | → → → | | | | | | | |  
| | | ❍ ❍ | | | | | | | → → | | | | | | | |  
| → | ❍ ❍ | | | | | | | → → | | | | | | | |  
Stapling  
*5  
*4 *4  
*4  
Scanner  
Operations for  
scanning  
Scanning  
$ $ $ ❍ ❍ $ $ | $ | | | | | ×  
×
×
$ $ $ | | |  
| | | |  
×
×
×
×
×
×
×
| × | | | | | ×  
×
×
32  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Multi-Access  
Mode after you select Copy  
Facsimile  
Printer  
2
Mode before you select  
Document Server Operations for  
Document Server  
$ $ $ ❍ ❍ $ $ | $ | | | | | $ $ ×  
×
×
×
×
| | |  
| | |  
Scanning a Docu-  
ment to Store in  
Document Server  
$ ×  
×
❍ ❍ $ × | × | | | | | $ ×  
×
Printing from Doc-  
ument Server  
$ | | ❍ ❍ | | | | | | | | | | | | | | | | |  
*4  
*4  
*6 *6 *6  
DeskTopBinder Printing from Doc-  
Professional/Lite ument Server  
| | | ❍ ❍ | | | | | | | | | | | | | | × | |  
*4  
Sending a Facsimi-  
le from Document  
Server  
| | | | | | | | | | | | | | | | | | | | ×  
|
Web Document Printing  
Server  
| | | | | | | | | | | | | | | | | | | | | ×  
*4  
*1  
Simultaneous operations are only possible after the preceding job documents are all  
scanned and the [NextJob] key appears.  
You can scan a document after the preceding job documents are all scanned.  
Operation is possible when extra lines are added.  
During stapling, printing automatically starts after the current job.  
Stapling is not available.  
Simultaneous operation become possible after you press the [NextJob] key.  
During parallel reception, any subsequent job is suspended until the receptions are  
completed.  
*2  
*3  
*4  
*5  
*6  
*7  
Limitation  
❒ Stapling cannot be used at the same time for multiple functions.  
❒ A machine with the 500-Sheet Finisher installed cannot accept other jobs  
while printing with the stapling operation.  
33  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Combined Function Operations  
❒ A machine with the 1000-Sheet Finisher installed, that is printing with the sta-  
pling operation on paper larger than A4 size starts the subsequent job (for  
which Internal Shift Tray is specified as the output tray) only after the current  
print job finishes.  
❒ While printing is in progress, scanning a document using another function  
may take more time.  
2
34  
Download from Www.Somanuals.com. All Manuals Search And Download.  
3. Document Server  
Relationship between Document Server  
and Other Functions  
The following table describes the relationship between the Document Server  
and other functions.  
Where to store  
documents  
Printing stored  
documents  
Sending  
documents  
function  
Copy  
Displaying a list  
Available  
Copy/Document  
Server  
Available  
Not Available  
Printer  
Document Server Available  
Available  
Not Available  
Available *1  
Available *3  
Facsimile  
Scanner  
Facsimile  
Scanner  
Available  
Available  
Not Available *2  
Not Available  
*1  
*2  
*3  
You can send stored documents using the facsimile function. See “Sending a Stored  
File”, Facsimile Reference <Advanced Features>.  
You can display stored documents using the scanner function. See “Displaying the  
List of Stored Files”, Scanner Reference.  
You can send stored documents using the scanner function. See “Sending Stored  
Files by E-mail or Scan to Folder, or Delivering”, Scanner Reference.  
Note  
❒ The following table shows the capacity of the Document Server.  
Number of pages for Number of files  
each file  
Number of pages in  
total  
Copy  
Printer  
Scanner  
Facsimile  
1,000 pages  
1,000 files  
2,000 pages  
35  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Document Server  
Document Server Display  
❖ Document Server Main Display  
3
AFT026S  
1. Operating status and messages.  
4. The operation keys  
2. The title of the currently selected  
5. The functions under which the  
screen.  
documents were stored.  
3. The numbers of originals, copies,  
and printed pages.  
The icons below show the functions active when the documents were stored  
in the Document Server.  
Function  
Icon  
Copier  
Facsimile  
Printer  
Note  
❒ Depending on the settings of security functions, not all the stored docu-  
ments may be displayed.  
36  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Using the Document Server  
Using the Document Server  
❒ Avoid using a single number or  
consecutive numbers for a pass-  
word such as “0000” or “1234”,  
since the numbers like this are easy  
to guess, so using them will not  
provide a worthwhile level of se-  
curity.  
Storing Data  
❖ File name  
Stored documents are automatically  
named “COPY0001”, “COPY0002”.  
You can change assigned file  
names.  
❒ A document accessed with a cor-  
rect password remains selected  
even after operations are complete,  
and it can be accessed by other us-  
ers. To stop this, be sure to press  
the {Clear Modes} key to cancel the  
document selection.  
3
❖ User name  
You can register a user name to  
identify the user or user group that  
stored the documents. To assign it,  
you can register the user name us-  
ing the name assigned to the user  
code, or by entering the name di-  
rectly.  
❒ The user name used when adding  
a document to the Document Serv-  
er is to identify the document crea-  
tor and type. It is not to protect  
confidential documents from oth-  
ers.  
Reference  
For details about the user name,  
see p.70 “Registering Names”.  
Note  
❖ Password  
❒
Enter a four-to eight-digit password.  
You can set a password for stored  
documents, and use it to prevent  
others printing them. When a pass-  
word is set for the documents,  
appears next to the documents.  
❒ By default, data stored in the Doc-  
ument Server is deleted after three  
days (72 hours). You can specify  
the time taken for the stored data  
to be deleted automatically. See  
p.66 “Auto Delete File”.  
Reference  
To store documents without using  
Document Server function, see the  
manuals for those modes.  
❒ If you do not want stored data to  
be automatically deleted, select  
[No] in Auto Delete File before stor-  
ing a document. If you select [Yes]  
later, data stored afterward will be  
automatically deleted.  
Important  
❒ Data stored in the machine might  
be lost if some kind of failure oc-  
curs. The manufacture shall not be  
responsible for any damage result-  
ing from loss of data.  
❒ When the machine is printing a  
document stored using the copier  
function, wait until printing has  
finished before you store a docu-  
ment in the Document Server.  
❒ Be careful not to let anyone know  
your password, especially when  
entering a password or recording  
it. Keep any record of your pass-  
word in a secure place.  
37  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Document Server  
A Press the {Document Server} key.  
E Make any required settings.  
Reference  
For details, see Copy Reference.  
F Press the {Start} key.  
ZGJS776N  
3
The document is stored in the Doc-  
ument Server.  
B Press [Scan Original].  
Note  
❒ To stop scanning, press the  
{Clear/Stop} key. To restart a  
paused scanning job, press [Con-  
tinue] in the confirmation dis-  
play. To delete saved images  
and cancel the job, press the  
[Stop] key.  
C Enter a user name, file name, or  
password if necessary.  
❒ When a password is set, ap-  
pears on the left side of the file  
name.  
Note  
❒ If you do not enter a file name,  
one is automatically assigned.  
❒ If you placed originals on the  
exposure glass, press [Scanning  
Finished] after all the originals  
have been scanned. The Select  
Files to Print display appears.  
Reference  
p.38 “To register or change a  
user name”  
p.39 “To change a file name”  
p.40 “To set or change a pass-  
word”  
To register or change a user name  
D Place originals either on the expo-  
A Press [Scan Original].  
sure glass or in the ADF.  
The Scan Original display appears.  
Reference  
B Press [User Name].  
For information about types of  
originals and how to place  
them, see “Placing Originals”  
Copy Reference.  
If user names are already registered,  
the Change User Name display ap-  
pears. To use an unregistered user  
name, press [Non-programmed Name].  
38  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Using the Document Server  
When no user names are registered  
in the Address Book, the User  
(Destination) Name entry display  
appears.  
When no user names are  
registered in the Address Book  
A
Enter a new user name, and then  
press [OK].  
Reference  
p.72 “Authentication Informa-  
tion”  
When using a registered user  
name in the Address Book  
3
Reference  
p.151 “Entering Text”  
A Select a registered user name  
from the list, and then press  
[OK].  
To change a file name  
A Press [Scan Original].  
The Scan Original display appears.  
B Press [File Name].  
To change your user name to an  
unregistered user name, pro-  
ceed to the next step.  
Reference  
p.72 “Registering a New  
User Code”  
The Change File Name display ap-  
pears.  
When using an unregistered user  
name in the Address Book  
C Press [Delete All] to delete the old  
file name.  
A To enter an unregistered user  
name, press [Non-programmed  
Name].  
Note  
❒ You can also use [Backspace] to  
B Enter a new user name, and  
delete unnecessary characters.  
then press [OK].  
D Enter a new file name, and then  
Reference  
press [OK].  
p.151 “Entering Text”  
Note  
❒ Up to 20 characters can be en-  
tered as a file name. Note that  
only 16 characters of each file  
name appear in the document  
list.  
Reference  
p.151 “Entering Text”  
39  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Document Server  
C Press [File Management].  
To set or change a password  
A Press [Scan Original].  
The Scan Original display appears.  
B Press [Password].  
D Press [Change User Name], [Change  
File Name], or [Change Password].  
E
Enter the new user name, file name,  
or password using the letter keys  
or number keys and then press  
[OK].  
3
C
Enter a four-to eight-digit password  
using the number keys, and then  
press the {#} key.  
Reference  
p.38 “To register or change a  
user name”  
D Reenter the password (four-to  
eight-digit) for verification, and  
then press the {#} key.  
p.39 “To change a file name”  
p.40 “To set or change a pass-  
word”  
E Press [OK].  
F Press [OK].  
Changing a Stored  
Document's File Name, User  
Name, or Password  
Selecting a Document  
A Press the {Document Server} key.  
A Press the {Document Server} key.  
B
Select a document you want to print.  
B Select the document with the user  
name, file name, or password you  
want to change.  
Note  
❒ If a password is already set for  
the document, enter that pass-  
word, and then press [OK].  
Note  
❒ If a password is already set for  
the document, enter that pass-  
word, and then press [OK].  
❒ You can search for the docu-  
ment using [Search by User Name]  
or [Search by File Name] at the left  
top of the display. See p.41  
“Searching for Stored Docu-  
ments”.  
40  
Download from Www.Somanuals.com. All Manuals Search And Download.  
                
Using the Document Server  
❒ You can sort document names  
in the list by user name, file  
name, or date. To sort docu-  
ments, press [User Name], [File  
Name], or [Date].  
Note  
❒ If a password is already set for  
the document, enter that pass-  
word, and then press [OK].  
❒ If you cannot determine docu-  
ment content from the file  
name, you can print just the first  
page of the document for check-  
ing purposes. See p.44 “Printing  
the first page”.  
B Press [Detail].  
3
❒ To cancel document selection,  
Detailed information about the  
document appears.  
press it again.  
C To print multiple documents, re-  
Note  
peat step in the order you want  
B
❒ If you selected several docu-  
ments, use [U] and [T] to view  
the details of each.  
to print.  
Note  
❒ You can select up to 30 docu-  
❒ Press [OK]. The Select Files to  
ments.  
Print display reappears.  
❒ If the sizes or resolution of se-  
lected documents are not the  
same, it may not be possible to  
print them.  
Searching for Stored  
Documents  
❒ If you want to change the print-  
ing order, cancel the selection,  
and select documents again,  
this time in the order you want.  
You can use either [Search by File  
Name] or [Search by User Name] to  
search for documents stored in the  
Document Server. You can also list  
stored documents in a preferred or-  
der.  
❒ If you press the {Clear Modes}  
key, selection of all documents  
will be canceled.  
Note  
❒ If you press [Printg Odr], the doc-  
uments in print order.  
❒ If you install DeskTopBinder Pro-  
fessional or DeskTopBinder Lite  
on your computer, you can search  
for and rearrange documents us-  
ing your computer.  
To check the details of stored documents  
A Select a document to display its  
detailed information.  
Reference  
Manuals for DeskTopBinder Pro-  
fessional/Lite or Help  
41  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Document Server  
D To specify an unregistered user  
name, press [Non-programmed  
Name]. Enter a user name, and  
then press [OK].  
To search by file name  
A Press the {Document Server} key.  
B Press [Search by File Name].  
Reference  
p.151 “Entering Text”  
3
C Enter the file name using the let-  
ter keys, and then press [OK].  
E Press [OK].  
Only files beginning with the  
name entered appear in the Select  
Files to Print display.  
Only files beginning with the  
name entered appear in the Select  
Files to Print display.  
Reference  
p.151 “Entering Text”.  
Note  
❒ To display all files stored in the  
Document Server, press [File  
List].  
Note  
❒ To display all files stored in the  
Document Server, press [File  
List].  
Printing Stored Documents  
To search by user name  
Note  
❒ You can print stored documents  
from a network computer using a  
Web browser. For details about  
how to start the Web browser, see  
“Using Web Image Monitor”, Net-  
work Guide.  
A Press the {Document Server} key.  
B Press [Search by User Name].  
A Select a document you want to  
print.  
Note  
C To specify a registered user name,  
select the user name from the dis-  
played list, and then press [OK].  
❒ If a password is already set for  
the document, enter that pass-  
word, and then press [OK].  
❒ You can print multiple docu-  
ments. See p.40 “Selecting a  
Document”.  
Note  
❒ To specify an unregistered user  
name, follow the procedure be-  
low.  
42  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Using the Document Server  
❒ If you print more than one set  
using the Sort function, you can  
check the print result by print-  
ing out only the first set. See  
p.44 “Sample copy”.  
B If you need to change print set-  
tings, press [Print Settings].  
The Print Settings display appears.  
User names, file names, and print  
order of documents appear.  
❒ When multiple documents are  
printed at the same time, you  
can combine them into a single  
set by adjusting the print order.  
❒ When multiple documents are  
printed at the same time, print  
settings made for the document  
printed first are applied to all  
other documents.  
3
Note  
❒ Print settings made for printing  
in copier or printer function re-  
main after printing and applied  
to the next job. Print settings  
made in facsimile mode, how-  
ever, do not remain.  
❒ If you select multiple files, you  
can check file names or print or-  
der selected in step by scroll-  
A
ing the list using [T] and [U].  
❒ Press [Select File] to return to the  
❒ If you select multiple docu-  
ments, the print settings will re-  
main applied to the first  
document, but not to other doc-  
uments.  
Select Files to Print display.  
❒ The preset stamp function is not  
available for documents stored  
in facsimile mode.  
❒ Print setting items are listed be-  
low. For details about print re-  
sults of each setting, see Copy  
Reference.  
C Enter the required number of  
prints using the number keys  
❖ Binding format  
• 2 Sided Copy Top to Top  
• 2 Sided Copy Top to Bot-  
tom  
Note  
• Magazine  
❒ Up to 100 can be entered.  
• Booklet  
D Press the {Start} key.  
❖ Cover handling  
• Cover/Slip Sheet  
• Edit/Stamp  
Printing starts.  
To stop printing  
❖ Finish  
• Sort  
A Press the {Clear/Stop} key.  
B Press [Stop].  
• Rotate Sort  
• Stack  
• Staple  
43  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Document Server  
❒ You can search for the docu-  
ment by using [Search by User  
Name] or [Search by File Name] at  
the left top of the display. See  
p.41 “Searching for Stored Doc-  
uments”.  
Changing the number of copies  
during printing  
Limitation  
❒ The number of copies can only be  
changed when the Sort function is  
selected in the print settings.  
❒ You can sort document names  
in the list by user name, file  
name, or date. To sort docu-  
ments, press [User Name], [File  
Name], or [Date].  
A Press the {Clear/Stop} key.  
B Press [Change Quantity].  
3
❒ To cancel a document selection,  
C Enter a new number of copies us-  
press it again.  
ing the number key.  
B Press the {Sample Copy} key.  
D Press the {#} key.  
The first set prints out.  
E Press [Continue].  
C If the sample is acceptable, press  
Printing restarts.  
[Print].  
Note  
Sample copy  
❒ Press [Suspend] to cancel print-  
ing and return to the Print Set-  
tings menu to change settings.  
If you print multiple sets using the  
Sort function, you can check the print  
order or print settings are correct by  
printing only the first set using the  
{Sample Copy} key.  
Printing the first page  
You can print the first page of the doc-  
ument selected in the Select Files to  
Print display to check its content.  
Limitation  
❒ This function can only be used  
when the Sort function is selected.  
If more than one document selected,  
the first page of each is printed.  
A Select the document.  
A Select the document.  
Note  
❒ If a password is already set for  
the document, enter that pass-  
word, and then press [OK].  
Note  
❒ You can search for the docu-  
ment by using [Search by User  
Name] or [Search by File Name] at  
the left top of the display. See  
p.41 “Searching for Stored Doc-  
uments”.  
❒ If a password is already set for  
the document, enter that pass-  
word, and then press [OK].  
44  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Using the Document Server  
❒ You can sort document names  
in the list by user name, file  
name, or date. To sort docu-  
ments, press [User Name], [File  
Name], or [Date].  
❒ You can delete multiple docu-  
ments at once. See p.40 “Select-  
ing a Document”.  
❒ You can search for a document  
by using [Search by User Name] or  
[Search by File Name] at the left  
top of the display. See p.41  
“Searching for Stored Docu-  
ments”.  
❒ To cancel a document selection,  
press it again.  
B Press [Print 1st Page].  
❒ You can sort document names  
in the list by the user name, file  
name, or date. To sort docu-  
ments, press [User Name], [File  
Name], or [Date].  
3
❒ If you cannot find the document  
by name, you can print the first  
page of a document to check its  
contents. See p.44 “Printing the  
first page”.  
C Press the {Start} key.  
Deleting Stored Documents  
❒ Press the selected line again to  
Important  
cancel the print job.  
❒ You can store up to 1,000 docu-  
ments in the Document Server. No  
more documents can be stored  
when the total is 1,000. You should  
delete unnecessary documents to  
increase available memory.  
C Press [Delete File].  
Note  
❒ You can delete all stored docu-  
ments at once with User Tools. See  
p.66 “Delete All Files”.  
D Press [Delete] to delete the docu-  
ment.  
❒ You can delete stored documents  
from a network computer using  
the Web browser. For details about  
how to start the Web browser, see  
“Using Web Image Monitor”, Net-  
work Guide.  
Viewing Stored Documents  
Using a Web Browser  
Reference  
The Web browser's Help  
A Press the {Document Server} key.  
A Start a Web browser.  
B Select the document to delete.  
B Enter “http:// (IP address of this  
Note  
machine) /” in the [Address] box.  
❒ If a password is already set for  
the document, enter that pass-  
word, and then press [OK].  
The top page appears on the Web  
browser.  
45  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Document Server  
C Click [Document Server].  
D Click the properties button of the  
document you want to download.  
The [Document Server File List] ap-  
pears.  
E Select [PDF], [JPEG], or [Multi-page  
TIFF] in the [File format] list.  
Note  
❒ To switch the display format,  
click [Details], [Thumbnails] or  
[Icons] from the [Display method]  
list.  
Note  
❒ [JPEG] can only be selected for  
documents stored in scanner  
mode.  
D Click the properties button of the  
❒
[Multi-page TIFF] is available when  
file format converter is in-  
stalled.  
3
document you want to check.  
Information about that document  
appears.  
❒ [Multi-page TIFF] cannot be select-  
ed for documents stored in cop-  
ier or printer mode.  
E Check the document's content.  
Note  
F Click [Download].  
❒ To enlarge the document pre-  
G Click [OK].  
view, click [Enlarge Image].  
Downloading Stored  
Documents  
Note  
❒ File Format Converter is required  
when downloading documents  
stored in copier or printer mode.  
A Start a Web browser.  
B Enter “http:// (IP address of this  
machine) /” in the [Address] box.  
The top page appears on the Web  
browser.  
C Click [Document Server].  
The [Document Server File List] ap-  
pears.  
Note  
❒ To switch the display format,  
click [Details], [Thumbnails] or  
[Icons] from the [Display method]  
list.  
46  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Settings for the Document Server  
Settings for the Document Server  
❖ Copier/Document Server Features (See “General Features P.4/5”, Copy Refer-  
ence.)  
Items  
Default  
General Features  
Document Server Storage Key: F1 2 Sided Original Top to Top  
Document Server Storage Key: F2 1 Sided→1 Sided Combine  
Document Server Storage Key: F3 1 Sided→1 Sided Combine: 4  
originals  
3
Document Server Storage Key: F4 1 Sided→1 Sided Combine: 8  
originals  
Document Server Storage Key: F5 Create Margin  
❖ System Settings (See p.53 “General Features”, p.56 “Tray Paper Settings”, p.59  
“Timer Settings”, and p.61 “Administrator Tools”.)  
Items  
Default  
On  
General Features  
Warm Up Notice  
Copy Count Display  
Output: Document Server  
Paper Tray Priority: Copier  
Cover Sheet Tray  
Up  
Internal Tray 1  
Tray 1  
Off  
Tray Paper Settings  
Slip Sheet Tray  
Off  
Timer Settings  
Copier/Document Server  
Auto Reset Timer  
60 seconds  
Administrator Tools  
Auto Delete File  
Delete All Files  
Yes After 3 day(s)  
--  
47  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Document Server  
3
48  
Download from Www.Somanuals.com. All Manuals Search And Download.  
4. User Tools (System Settings)  
User Tools Menu (System Settings)  
Reference  
For details about Interface Settings and File Transfer, see “User Tools Menu  
(System Settings)”, Network Guide.  
For details about parallel interface, see “System Settings (Parallel Connec-  
tion)”, Printer Reference.  
To register addresses and users, specify them under [Address Book Manage-  
ment].  
For details, see p.67 “Registering Addresses and Users for Facsimile/Scanner  
Functions”.  
❖ General Features (See p.53 “General Features”.)  
Default  
Panel Tone  
On  
Warm Up Notice  
Copy Count Display  
Function Priority  
Print Priority  
On  
Up  
Copier  
Display Mode  
3 seconds  
Internal Tray 1  
Internal Tray 1  
Internal Tray 2  
Internal Tray 1  
Function Reset Timer  
Output: Copier  
Output: Document Server  
Output: Facsimile  
Output: Printer  
49  
Download from Www.Somanuals.com. All Manuals Search And Download.  
User Tools (System Settings)  
❖ Tray Paper Settings (See p.56 “Tray Paper Settings”.)  
Default  
Paper Tray Priority: Copier  
Paper Tray Priority: Facsimile  
Paper Tray Priority: Printer  
Tray Paper Size: Tray 1  
Tray Paper Size: Tray 2  
Tray Paper Size: Tray 3  
Tray Paper Size: Tray 4  
Paper Type: Bypass tray  
Paper Type: Tray 1  
Tray 1  
Tray 1  
Tray 1  
Auto Detect  
Auto Detect  
Auto Detect  
Auto Detect  
No Display  
No Display :2 Sided Copy : Auto Paper Select On  
4
Paper Type: Tray 2  
No Display :2 Sided Copy : Auto Paper Select On  
Paper Type: Tray 3  
No Display :2 Sided Copy : Auto Paper Select On  
Paper Type: Tray 4  
No Display :2 Sided Copy : Auto Paper Select On  
Cover Sheet Tray  
Off  
Slip Sheet Tray  
Off  
Printer Bypass Paper Size  
A4K  
❖ Timer Settings (See p.59 “Timer Settings”.)  
Default  
Auto Off Timer  
45 minute(s)  
15 minute(s)  
60 seconds  
60 seconds  
Energy Saver Timer  
Panel Off Timer  
System Auto Reset Timer  
Copier/Document Server Auto Reset Timer 60 seconds  
Facsimile Auto Reset Timer  
Printer Auto Reset Timer  
Scanner Auto Reset Timer  
Set Date  
30 seconds  
60 seconds  
60 seconds  
--  
Set Time  
--  
Auto Logout Timer  
60 seconds  
❖ Interface Settings  
• For details about network settings, see “User Tools Menu (System Set-  
tings)”, Network Guide.  
• For details about parallel interface, see “System Settings (Parallel Connec-  
tion)”, Printer Reference.  
50  
Download from Www.Somanuals.com. All Manuals Search And Download.  
User Tools Menu (System Settings)  
❖ File Transfer  
• For details about network settings, see “User Tools Menu (System Set-  
tings)”, Network Guide.  
❖ Administrator Tools (See p.61 “Administrator Tools”.)  
• For details about Address Book Management, Address Book: Pro-  
gram/Change/Delete Group, Address Book: Program/Change/Delete  
Transfer Request, see p.67 “Registering Addresses and Users for Facsimi-  
le/Scanner Functions”.  
Default  
User Authentication Management  
Administrator Authentication Management  
Program /Change Administrator  
Key Counter Management  
Off  
Off  
--  
4
--  
Extended Security  
--  
Display/Print Counter  
--  
Display/Clear/Print Counter per User  
Address Book Management  
--  
--  
Address Book: Program/Change/Delete Group  
--  
Address Book: Program/Change/Delete Transfer Request --  
Address Book: Change Order  
Print Address Book: Destination List  
Address Book: Edit Title  
Address Book: Select Title  
Auto Delete File  
--  
--  
--  
Title 1  
Yes After 3 day(s)  
Delete All Files  
--  
Program/Change/Delete LDAP Server  
Use LDAP Server  
--  
Off  
On  
--  
AOF (Always ON)  
Firmware Version  
51  
Download from Www.Somanuals.com. All Manuals Search And Download.  
User Tools (System Settings)  
Accessing User Tools (System Settings)  
This section is for administrators in  
C Select the menu, and then press  
charge of this machine.  
the appropriate key.  
User Tools allow you to change or set  
defaults.  
Reference  
p.49 “User Tools Menu (System  
Settings)”  
Note  
❒ Operations for system settings dif-  
fer from normal operations. Al-  
ways quit User Tools when you  
have finished. See p.52 “Exiting  
User Tools”.  
D Change settings by following in-  
structions on the display panel,  
and then press [OK].  
Note  
4
❒ Any changes you make with User  
Tools remain in effect even if the  
main power switch or operation  
switch is turned off, or the {Energy  
Saver} or {Clear Modes} key is  
pressed.  
❒ To cancel changes made to set-  
tings and return to the initial  
display, press the {User  
Tools/Counter} key.  
Exiting User Tools  
Changing Default Settings  
A Press the {User Tools/Counter} key.  
Note  
❒ If the Administrator Authentica-  
tion is specified, contact your ad-  
ministrator.  
Note  
A Press the {User Tools/Counter} key.  
❒ You can also exit User Tools by  
pressing [Exit].  
B Press [System Settings].  
52  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Settings You Can Change with User Tools  
Settings You Can Change with User Tools  
Reference  
To access User Tools, see p.52 “Accessing User Tools (System Settings)”.  
General Features  
❖ Panel Tone  
The beeper (key tone) sounds when a key is pressed.  
Note  
❒ Default: On  
4
❖ Warm Up Notice (copier/Document Server)  
You can set the beeper to sound when the machine becomes ready to copy af-  
ter switching out of Energy Saver mode, or when the power is turned on.  
Note  
❒ If the Panel Tone setting is “OFF”, the beeper does not sound, regardless  
of the Warm Up Notice setting.  
❒ Default: On  
❖ Copy Count Display (copier/Document Server)  
The copy counter can be set to show the number of copies made (count up) or  
the number of copies yet to be made (count down).  
Note  
❒ Default: Up (count up)  
❖ Function Priority  
You can specify the mode to be displayed immediately after the operation  
switch is turned on, or when System Reset mode is turned on.  
Note  
❒ Default: Copier  
❖ Print Priority  
Print Priority is given to the mode selected.  
Reference  
p.31 “Multi-Access”  
Note  
❒ Default: Display Mode  
❒ When [Interleave] is selected, the current print job will be interrupted after  
a maximum of five sheets.  
53  
Download from Www.Somanuals.com. All Manuals Search And Download.  
User Tools (System Settings)  
❒ When the internal tray 2, shift sort tray, 500-Sheet finisher or 1000-Sheet  
finisher is installed on the machine, you can specify an output tray for each  
document to be delivered. For details about how to specify an output tray  
for each function, see the following sections:  
• p.54 “Output: Copier (copier)”  
• p.55 “Output: Document Server (Document Server)”  
• p.55 “Output: Facsimile (facsimile)”  
• p.55 “Output: Printer (printer)”  
❖ Function Reset Timer  
You can set the length of time the machine waits before changing modes  
when using the multi-access function (see p.31 “Multi-Access”). This is useful  
if you are making many copies and have to change settings for each copy. If  
you set a longer reset period, you can prevent interruption from other func-  
tions.  
4
Note  
❒ Default: 3 seconds  
❒ The Function Reset Timer setting is ignored if [Interleave] is set for Print Pri-  
ority (see p.53 “Print Priority”).  
❒ When you select [Set Time], enter the time (3–30 seconds, in 1 second incre-  
ments) using the number keys  
❖ Output: Copier (copier)  
You can specify a tray to which documents are delivered.  
AFT003S  
Note  
❒ Default: Internal Tray 1  
54  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Settings You Can Change with User Tools  
❖ Output: Document Server (Document Server)  
You can specify the tray to which documents are delivered.  
Note  
❒ Default: Internal Tray 1  
❒ For details about output trays, see p.54 “Output: Copier (copier)”.  
❖ Output: Facsimile (facsimile)  
You can specify the tray to which documents are delivered.  
Note  
❒ Default: Internal Tray 2  
❒ For details about output trays, see p.54 “Output: Copier (copier)”.  
❖ Output: Printer (printer)  
You can specify the tray to which documents are delivered.  
4
Note  
❒ Default: Internal Tray 1  
❒ The output trays set on the printer driver have priority over the output tray  
specified above.  
Output tray settings  
Limitation  
❒ You cannot interrupt the current stapling job even if a stapling job is specified  
by a different function.  
❒ When the 500-Sheet Finisher or 1000-Sheet finisher is installed and stapling or  
shift-sorting is specified for a job, the job will be delivered to the finisher shift  
tray regardless of the output tray specified.  
❒ The output tray used can be changed, when a stapling job of a different func-  
tion is interrupted by copying, as in the following cases:  
❖ When the 500-Sheet Finisher is installed and the finisher tray is specified for the  
output tray:  
• The interrupting job will be delivered to Internal Tray 1.  
❖ When the 1000-Sheet Finisher is installed and the finisher tray is specified for the  
output tray:  
• The interrupting job will be delivered to Finisher Proof Tray.  
55  
Download from Www.Somanuals.com. All Manuals Search And Download.  
User Tools (System Settings)  
Tray Paper Settings  
❖ Paper Tray Priority: Copier (copier/Document Server)  
You can specify the tray to supply paper for output.  
Note  
❒ Default: Tray 1  
❖ Paper Tray Priority: Facsimile (facsimile)  
You can specify the tray to supply paper for output.  
Note  
❒ Default: Tray 1  
4
❖ Paper Tray Priority: Printer (printer)  
You can specify the tray to supply paper for output.  
Note  
❒ Default: Tray 1  
❖ Tray Paper Size: (Tray 1-4)  
Select the size of the paper loaded in the paper tray.  
❖ The paper sizes you can set for trays are as follows:  
• The paper sizes you can set for trays 1 and 2 are as follows:  
• Auto Detect, A3L, B4 JISL, A4K, A4L, B5 JISK, B5 JISL, A5K,  
A5L, A6L, 8KL, 16KK, 16KL  
• 11"×17"L, 81/2"×14"L, 81/2"×13"L, 81/2"×11"K, 81/2"×11"L,  
81/4"×13"L, 8"×13"L, 71/4"×101/2"K, 71/4"×101/2"L, 51/2"×81/2"K,  
51/2"×81/2"L, custom size (100.0-297.0 mm (3.94"-11.69") wide ×  
148.0-432.0 mm (5.83"-17.00") long)  
• The paper sizes you can set for trays 3 and 4 are as follows:  
• Auto Detect, A3L, B4 JISL, A4K, A4L, B5 JISK, B5 JISL, A5K,  
A5L, 8KL, 16KK, 16KL  
11"×17"L, 81/2"×14"L, 81/2"×13"L, 81/2"×11"K, 81/2"×11"L,  
81/4"×13"L, 8"×13"L, 71/4"×101/2"L, 51/2"×81/2"K, 51/2"×81/2"L,  
custom size (148.0-297.0 mm (5.83"-11.69") wide × 148.0-432.0 mm  
(5.83"-17.00") long)  
Important  
❒ If the specified paper size differs from the actual size of the paper loaded  
in the paper tray, a misfeed might occur because the correct paper size was  
not detected.  
Note  
❒
The paper guide for the optional LCT is fixed for A4K, 81/2"  
×
11"K size pa-  
per. Contact your service representative if you need to change the paper size.  
❒ Default: Auto Detect  
56  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Settings You Can Change with User Tools  
Reference  
p.124 “Changing the Paper Size”  
❖ Paper Type: Bypass tray  
Sets the display so you can see what type of paper is loaded in the bypass tray.  
❖ The paper types you can set for the bypass tray are as follows:  
No Display, Recycled Paper, Special Paper, Colour Paper, Letterhead, Pre-  
printed Paper, Prepunched Paper, Bond Paper, Cardstock, Label Paper,  
Thick Paper, OHP, Plain: Dup.Back, Thick: Dup.Back  
Note  
❒ Default: No Display  
❖ Paper Type: Tray 1–4  
4
Sets the display so you can see what type of paper is loaded in each paper  
tray. The print function uses this information to automatically select the pa-  
per tray.  
❖ The paper types you can set for trays are as follows:  
• The paper types you can set for trays 1 and 2 are as follows:  
• No Display, Recycled Paper, Special Paper, Colour Paper, Letter-  
head, Preprinted Paper, Prepunched Paper, Bond Paper, Cardstock,  
Label Paper, Thick Paper, OHP  
• The paper types you can set for trays 3 and 4 are as follows:  
• No Display, Recycled Paper, Special Paper, Colour Paper, Letter-  
head, Preprinted Paper, Prepunched Paper, Bond Paper, Cardstock  
Note  
❒ Default:  
• Paper Type: No Display  
• Copying Method in Duplex: 2 Sided Copy  
• Apply Auto Paper Select: Yes  
❒ When paper of the same type and size is loaded in two different paper  
trays and you want to specify tray for 2 Sided Copy and tray for 1 Sided  
Copy, specify the upper tray for 2 Sided Copy. If one of the trays is speci-  
fied as the default in Paper Tray Priority, assign 2 Sided Copy to that tray.  
❒ A mark appears next to the paper tray if [No] is selected in Auto Paper  
Select.  
Limitation  
❒ [Auto Paper Select] can only be selected for the copier function if [No Display]  
and [Recycled Paper] are selected. If [No] is selected, Auto Paper Select is not  
valid for the tray.  
57  
Download from Www.Somanuals.com. All Manuals Search And Download.  
User Tools (System Settings)  
❖ Cover Sheet Tray  
Allows you to specify and display the paper tray that is setting cover sheets.  
After selecting the paper tray, you can also specify the display timing and  
copy method for two-sided copying.  
Note  
❒ Default:  
• Tray to Program: Off  
❒ Functions using the cover sheet tray setting are the front cover function  
and front/back cover function.  
❒ When [At Mode Selected] is selected, cover sheet tray settings only appear  
when the cover function or slip sheet function is selected.  
❒ When [Full Time] is selected, the cover sheet tray is always displayed.  
❒ You can set Copying Method in Duplex only when [At Mode Selected] is se-  
4
lected.  
Reference  
“Covers”, Copy Reference  
❖ Slip Sheet Tray  
Allows you to specify and display the paper tray that will be inserting slip  
sheets. After selecting the paper tray, you can also specify the display timing  
and copy method.  
Note  
❒ Default:  
• Tray to Program: Off  
❒ When [At Mode Selected] is selected, slip sheet tray settings only appear  
when the cover function or slip sheet function is selected.  
Reference  
“Slip Sheets”, Copy Reference  
❖ Printer Bypass Paper Size  
You can specify the size of the paper in the bypass tray when printing data  
from the computer.  
• The paper types you can set for trays are as follows:  
A3L, A4K, A4L, A5K, A5L, A6L, B4 JISL, B5 JISK, B5 JISL, B6  
JISL, C5 EnvK, C6 EnvK, DL EnvK, 12" × 18"L, 11" × 17"L, 81/2" ×  
14"L, 81/2" × 13"L, 81/2" × 11"K, 81/2" × 11"L, 81/4" × 13"L, 8" × 13"L,  
71/4" × 101/2"K, 71/4" × 101/2"L, 51/2" × 81/2"K, 51/2" × 81/2"L, 41/8" ×  
91/2"K, 37/8" × 71/2"K, 8KL, 16KK, 16KL  
Note  
❒ Default:A4K  
❒ You can specify a custom size of between 90.0 and 297.0 mm (3.6"-11.7")  
vertically, and between 148.0 and 432.0 mm (5.9"-17.0") horizontally.  
58  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Settings You Can Change with User Tools  
Timer Settings  
❖ Auto Off Timer  
After a specified time has elapsed following job completion, the machine au-  
tomatically turns off in order to conserve energy. This function is called “Au-  
to Off”.  
The machine status after the Auto Off operation is referred to as “Sleep  
mode”. For the Auto Off Timer, specify the time to elapse before Auto Off.  
Note  
❒ Default: 45 minute(s)  
❒ Enter a time interval from 1 to 240 minutes, using the number keys  
❒ Auto Off may not work when error messages appear.  
4
❖ Energy Saver Timer  
Set the amount of time the machine waits before switching to lower-power  
mode after copying has finished or the last operation is performed.  
The time can be set from 1 to 240 minutes using the number keys  
Note  
❒ Default: 15 minute(s)  
❖ Panel Off Timer  
Set the amount of time the machine waits before switching the panel off after  
copying has finished or the last operation is performed.  
Note  
❒ The warm up time for making a copy from standby mode is 3 seconds for  
Panel off Level 1 and 10 seconds for Panel off Level 2.  
❒ Default: 60 seconds  
❒ Enter a time interval from 10 to 999 seconds using the number keys  
❖ System Auto Reset Timer  
The System Reset setting automatically switches the screen to that of the func-  
tion set in Function Priority, when no operations are in progress, or when an  
interrupted job is cleared. This setting determines the system reset interval.  
See p.53 “Function Priority”.  
Note  
❒ Default: On, 60 seconds  
❒ The time can be set from 10 to 999 seconds, using the number keys  
59  
Download from Www.Somanuals.com. All Manuals Search And Download.  
User Tools (System Settings)  
❖ Copier / Document Server Auto Reset Timer (copier/Document Server)  
Specifies the time to elapse before copier and Document Server modes reset.  
Note  
❒ If [Off] is selected, the machine does not automatically switch to the user  
code entry screen.  
❒ Default: On, 60 seconds  
❒ The time can be set from 10 to 999 seconds, using the number keys  
❖ Facsimile Auto Reset Timer (facsimile)  
Specifies the time to elapse before the facsimile mode resets.  
Note  
❒ Default: On, 30 seconds  
4
❒ The time can be set from 30 to 999 seconds, using the number keys.  
❖ Printer Auto Reset Timer (printer)  
Specifies the time to elapse before the printer function resets.  
Note  
❒ If [Off] is selected, the machine does not automatically switch to the user  
code entry screen.  
❒ Default: On, 60 seconds  
❒ The time can be set from 10 to 999 seconds, using the number keys.  
❖ Scanner Auto Reset Timer (scanner)  
Specifies the time to elapse before the scanner function resets.  
Note  
❒ If [Off] is selected, the machine does not automatically switch to the user  
code entry screen.  
❒ Default: On, 60 seconds  
❒ The time can be set from 10 to 999 seconds, using the number keys  
❖ Set Date  
Set the date for the copier's internal clock using the number keys  
Note  
❒ To change between day, month, and year, press [←] and [→].  
❖ Set Time  
Set the time for the copier's internal clock using the number keys  
Note  
❒ To change between hours, minutes and seconds, press [←] and [→].  
❒ Enter the time using the 24–hour format (in 1 second increments).  
60  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Settings You Can Change with User Tools  
❖ Auto Logout Timer  
You can specify whether or not to automatically log out a user when the user  
does not operate the machine for a specified period of time after logging in.  
Note  
❒ Default: On, 60 seconds  
❒ When [On] is selected, the time can be set from 10 to 999 seconds, in one sec-  
ond increments, using the number keys  
Administrator Tools  
Administrator Tools are used by the administrator. To change these settings,  
contact the administrator.  
We recommend specifying Administrator Authentication before making Ad-  
ministrator Tools settings.  
4
See Security Reference.  
❖ User Authentication Management  
• User Code Authentication  
Using User Code Authentication, you can limit the available functions and  
supervise their use.  
When using User Code Authentication, register the user code.  
See p.72 “Authentication Information”.  
• Copy:Full Colour/Black & White/Single Colour/Two-colour  
• Printer:Colour/Black & White/Printer: PC Control  
Note  
❒ Using the Printer PC Control function, you can obtain a log of prints cor-  
responding to the codes entered using the printer driver.  
❒ If User Code Authentication has been specified, Auto Colour Selection  
cannot be used.  
• Other functions:Document Server/Facsimile/Scanner  
• Basic Authentication  
• Windows Authentication  
• LDAP Authentication  
• Off  
Note  
❒ Default: Off  
Reference  
For details about Basic Authentication, Windows Authentication, and  
LDAP Authentication, see Security Reference.  
❖ Administrator Authentication Management  
See Security Reference.  
61  
Download from Www.Somanuals.com. All Manuals Search And Download.  
User Tools (System Settings)  
❖ Program / Change Administrator  
See Security Reference.  
❖ Key Counter Management  
You can specify that functions that you want to manage with the key counter.  
❖ Extended Security  
You can specify whether or not to use the extended security functions. For de-  
tails about the extended security functions, see Security Reference.  
❖ Display / Print Counter  
Allows you to view and print the various counters.  
• Display/Print Counter  
Displays counters for each functions (Total, Copier, Facsimile, Printer,  
A3/DLT, Duplex, Staple).  
4
• Print Counter List  
Prints out a list of counters for each functions.  
• To print the counter list  
A Press the {User Tools/Counter} key.  
B Press [System Settings].  
C Press [Administrator Tools].  
D Press [Display / Print Counter].  
E Press [Print Counter List].  
F Press the {Start} key.  
G Press [Exit].  
❖ Display / Clear / Print Counter per User  
Allows you to view and print the various counters accessed with users and to  
set the values to 0.  
Note  
❒ Press [UPrev.] and [TNext] to show all counters.  
• Print Counter for All Users  
Prints the counter values for all the users.  
• Clear Counter for All Users  
Sets the counter value for all the users.  
• Print Counter per User  
Prints the counter values for each user.  
• Clear Counter per User  
Sets the counter value for each user.  
Download from Www.Somanuals.com. All Manuals Search And Download.  
62  
Settings You Can Change with User Tools  
Note  
❒ To print a list for each user, see p.74 “Printing the Counter for Each User  
Code”.  
❖ Address Book Management  
You can add, change or delete information registered in the Address Book.  
For details, see p.67 “Registering Addresses and Users for Facsimile/Scanner  
Functions”.  
• [Program / Change]  
You can register and change names as well as user codes.  
• Names  
You can register a name, key display, registration number, and title selec-  
tion.  
• Auth. Info  
4
You can register a user code, and specify the functions available to each  
user code. You can also register user names and passwords to be used  
when sending e-mail, sending files to folders, or accessing an LDAP server.  
• Protection  
You can register a protection code.  
• Fax Dest.  
You can register a fax number, international TX mode, fax header, label in-  
sertion, IP-Fax destination, and protocol.  
• E-mail  
You can register an e-mail address.  
• Folder  
you can register the protocol, path, port number, and server name.  
• Add to Group  
You can put names registered in the Address Book into a group.  
• [Delete]  
You can delete a name from the Address Book.  
Note  
❒ You can register up to 2,000 names.  
❒ You can register up to 500 user codes.  
❒ You can also register user codes from SmartDeviceMonitor for Admin.  
❖ Address Book: Program / Change / Delete Group  
Names registered in the Address Book can be added into a group.  
You can then easily manage the names registered in each group. For details,  
see p.94 “Registering Names to a Group”.  
• [Program / Change]  
You can register new groups, or changes a group name, key display, title  
selection or registration number.  
• [Delete]  
You can delete a group.  
63  
Download from Www.Somanuals.com. All Manuals Search And Download.  
User Tools (System Settings)  
Note  
❒ You can register up to 100 groups.  
❒ You can also group users using a Web browser. For more information, see  
the Web Browser help.  
❖ Address Book: Program / Change / Delete Transfer Request  
You can register fax destinations for the Transfer Request function in facsim-  
ile mode.  
For details about operations, see p.101 “Registering the Transfer Request”.  
• Program / Change  
This registers new transfer requests and receiving stations, or changes the  
transfer request name, key name, title selection, registration number, fax  
destination, IP-Fax destination, or e-mail address.  
• [Delete]  
4
Deletes a transfer request.  
Note  
❒ You can register up to 10 transfer requests.  
❖ Address Book: Change Order  
You can change the order of the names in the Address Book.  
Note  
❒ You can rearrange the order of items that are on the same page, but you  
cannot move the items to another page. For example, you cannot move an  
item from “PLANNING” ([OPQ]) to “DAILY” ([CD]).  
A Press the {User Tools/Counter} key.  
B Press [System Settings].  
C Press [Administrator Tools], and then press [TNext].  
D Press [Address Book: Change Order].  
E Press the name key to be moved.  
Note  
❒ You can also select a name using the number keys.  
F Press the name key in the place that you want to move to.  
64  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Settings You Can Change with User Tools  
The name selected in step E moves to the place selected in step F, and the  
keys for other names will be shifted accordingly.  
Note  
❒ You can also select a name using the number keys.  
❖ Print Address Book: Destination List  
You can print the list of names registered in the Address Book.  
• Print in Title 1 Order  
4
Prints a list of the names according to the order in Title 1.  
• Print in Title 2 Order  
Prints a list of the names according to the order in Title 2.  
• Print in Title 3 Order  
Prints a list of the names according to the order in Title 3.  
• Print Group Dial List  
Prints a list of the groups registered.  
A Select the print format.  
B To print on two-sided pages, select [Print on 2 Sides].  
C Press the {Start} key.  
The list is printed.  
❖ Address Book: Edit Title  
You can edit the title to locate the desired user easily.  
A Press the {User Tools/Counter} key.  
B Press [System Settings].  
C Press [Administrator Tools], and then press [TNext].  
D Press [Address Book: Edit Title].  
E Press the title key to be changed.  
F Enter the new name, and then press [OK].  
G Press [OK].  
65  
Download from Www.Somanuals.com. All Manuals Search And Download.  
User Tools (System Settings)  
❖ Address Book: Select Title  
You can specify the title to select a name.  
Note  
❒ Default: Title 1  
❖ Auto Delete File  
You can specify whether documents stored in the Document Server will or  
will not be deleted after a specified period of time.  
Note  
❒ Default: Yes After 3 day(s)  
❒ If you select [Yes], documents stored subsequently will be deleted.  
❒ If you select [No], documents will not be deleted automatically.  
❒ If you select [Yes], enter a number of days in the range of 1 - 180.  
4
❒ The default setting is three days, which means documents will be deleted  
three days (72 hours) after they have been stored.  
❖ Delete All Files  
All documents stored in Document Server will be deleted.  
Note  
❒ Even if a password has been set, all documents will be deleted.  
❒ A confirmation dialog box will appear. To delete all documents, select  
[Yes].  
❖ Program / Change / Delete LDAP Server  
See “Program / Change / Delete LDAP Server”, Network Guide.  
❖ Use LDAP Server  
You can specify whether or not to use the LDAP server.  
Note  
❒ Default: Off  
❒ When Use LDAP Server is set to Off, [Search LDAP] will not appear on the  
searching display.  
❖ AOF (Always On)  
Specify whether or not to use Auto Off function.  
Note  
❒ Default: On  
❒ For details about this function, contact your service representative.  
❖ Firmware Version  
You can check the version of the softwares installed in this machine.  
66  
Download from Www.Somanuals.com. All Manuals Search And Download.  
5. Registering Addresses and Users  
for Facsimile/Scanner Functions  
Address Book  
Registering information such as the  
names of users and their e-mail ad-  
dresses in the Address Book allows  
you to manage them easily.  
❖ Name  
You can register the name of the  
user and the key display. This is  
the basic information required for  
managing user of the machine.  
Important  
❒ Address Book data is stored on the  
hard disk. It can be lost if there is  
some kind of hard disk failure. The  
manufacturer shall not be respon-  
sible for any damages resulting  
data loss.  
❖ Authentication Information  
Note  
You can register user codes in or-  
der to restrict particular functions  
to certain users, and to check their  
use of each function. You can also  
register login user names and login  
passwords to be used when send-  
ing e-mail, sending to folders, or  
accessing an LDAP server.  
❒ You can also use a Web browser to  
register names in the Address  
Book. With the SmartDeviceMoni-  
tor for Admin, you can register  
multiple names at the same time.  
❒ Using [Address Management Tool] in  
SmartDeviceMonitor for Admin,  
you can backup Address Book da-  
ta. We recommend backing up  
data when using the Address  
Book.  
Reference  
For details about using a Web  
browser, see the Web browser  
Help.  
❖ Fax Dest.  
You can register fax numbers, line,  
fax header and select label inser-  
tion.  
When using IP-Fax, you can regis-  
ter the IP-Fax destination and se-  
lect the protocol.  
For details about SmartDevice-  
Monitor for Admin and how to in-  
stall it, see Printer Reference.  
For operating instructions, see  
SmartDeviceMonitor for Admin  
Help.  
• Fax Destination  
You can register and manage the fol-  
lowing items in the Address Book:  
67  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Addresses and Users for Facsimile/Scanner Functions  
• IP-Fax Destination  
❖ Add to Group  
You can put registered e-mail and  
folder destinations into a group for  
easier management.  
❖ E-mail  
You can register e-mail destina-  
tions in the Address Book.  
Managing names in the Address Book  
By registering a name and key dis-  
play beforehand, you can specify  
email and folder destinations simply  
by selecting the name key.  
❖ Folder  
See p.70 “Registering Names”.  
5
You can register the protocol, path  
name and server name.  
Sending fax by Quick Dial  
• SMB  
Register a fax number in the Address  
Book so you can specify it only by se-  
lecting the fax destination, shown on  
the fax initial display when sending a  
fax. When label insertion is set to  
“ON”, the receiver's name and stand-  
ard messages are printed on the fax  
message when it is received at the  
other end.  
• FTP  
By registering IP-Fax destinations in  
the Address Book, you can specify a  
destination simply by selecting it  
from the destinations that appear in  
the initial fax display.  
❖ Protection  
Registered IP-Fax numbers can be  
used and printed as sender’s IP-Fax  
numbers.  
You can set protection codes to  
stop sender's name from being  
used or folders from being ac-  
cessed without authorization.  
See p.76 “Fax Destination”.  
68  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Address Book  
Sending e-mail by Quick Dial  
Managing users and machine usage  
By registering e-mail addresses in the  
Address Book, you can specify e-mail  
destinations simply by selecting them  
from the fax initial display when  
sending a document by internet fax.  
Register user codes to limit users to  
the following functions and check  
their use of each function:  
• Copier  
• Document Server  
• Facsimile  
• Scanner  
You can also specify an e-mail ad-  
dress by selecting the destination  
shown on the initial scanner display  
when sending a document using the  
scanner function.  
• Printer  
See p.72 “Authentication Informa-  
tion”.  
A registered e-mail address can be  
used as the sender's address, and the  
sender's address are automatically  
entered in the “From” field of an  
email header.  
5
See p.84 “E-mail Destination”.  
Sending scanned files to a shared folder  
directly  
After registering the path name, user  
name and password, you can connect  
to a shared folder simply by selecting  
the destination shown on the initial  
scanner display whenever sending  
files using the scanner function to a  
shared folder.  
To share the folder using Windows,  
select the SMB protocol.  
To register the folder to the FTP serv-  
er, select the FTP protocol.  
See p.87 “Registering Folders”.  
Preventing unauthorized user access to  
shared folders from the machine  
After registering a protection code,  
you can specify the object of protec-  
tion to prevent an e-mail destination  
from being used without permission.  
You can prevent unauthorized access  
to registered folders. See p.99 “Regis-  
tering a Protection Code”.  
69  
Download from Www.Somanuals.com. All Manuals Search And Download.  
                                         
Registering Addresses and Users for Facsimile/Scanner Functions  
Registering Names  
The user name is useful for selecting a  
H Press the key for the classification  
destination when sending faxes or e-  
mail. You can also use it as a folder  
destination.  
you want to use under Select Ti-  
tle.  
Registering a Name  
A Press the {User Tools/Counter} key.  
Note  
❒ The keys you can select are as  
follows:  
• [Freq.]… Added to the page  
B Press [System Settings].  
that is displayed first.  
5
• [AB], [CD], [EF], [GH], [IJK],  
[LMN], [OPQ], [RST], [UVW],  
[XYZ], [1] to [10]… Added to  
the list of items in the select-  
ed title.  
❒ You can select [Freq.] and one  
C
Press [Administrator Tools], and then  
press [TNext].  
more page for each title.  
I To continue registering the name,  
press [Continue to Program], and  
then repeat the procedure from  
D Press [Address Book Management].  
E Press [New Program].  
step  
.
F
F Press [Change] on the right of the  
J Press [OK].  
Name.  
The name entry display appears.  
K Press [Exit].  
G Enter the name, and then press  
L Press the {User Tools/Counter} key.  
[OK].  
Note  
Changing a Registered Name  
❒ The name can be used for docu-  
ments in the Document Server.  
For details about the Document  
Server, see p.37 “Using the Doc-  
ument Server”.  
A Press the {User Tools/Counter} key.  
B Press [System Settings].  
C
Press [Administrator Tools], and then  
press [TNext].  
Reference  
p.151 “Entering Text”  
D Press [Address Book Management].  
70  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Names  
E
Select the registered name you want  
to change.  
Deleting a Registered Name  
Press the name key, or enter the  
registered number using the  
number keys  
If you delete a name, data associated  
with that name, such as e-mail ad-  
dresses, fax number, and folder  
name, is also deleted.  
Note  
❒ If you press , you can search  
by the registered name, user  
code, folder name or e-mail ad-  
dress.  
A Press the {User Tools/Counter} key.  
B Press [System Settings].  
C
Press [Administrator Tools], and then  
press [TNext].  
To change the name or key  
display  
D Press [Address Book Management].  
E Press [Delete].  
A Press [Change] on the right of  
the name or key display.  
F Select the name you want to de-  
5
B Enter the name or key display,  
lete.  
and then press [OK].  
Press the key, or enter the regis-  
tered number using the number  
keys  
Reference  
p.151 “Entering Text”  
G Press [Yes].  
To change the title  
H Press [Exit].  
A Press the key for the classifica-  
tion you want to use from Se-  
lect Title.  
I Press the {User Tools/Counter} key.  
F Press [OK].  
G Press [Exit].  
H Press the {User Tools/Counter} key.  
71  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Addresses and Users for Facsimile/Scanner Functions  
Authentication Information  
Register user codes to limit users to  
the following functions and check  
their use of each function:  
Registering a New User Code  
• Copier  
A Press the {User Tools/Counter} key.  
• Document Server  
• Facsimile  
• Scanner  
• Printer  
B Press [System Settings].  
Note  
❒ The number of copies made of doc-  
uments stored in the Document  
Server using the facsimile function  
is counted for each user code. This  
allows you to check each user's us-  
age.  
5
C
Press [Administrator Tools], and then  
press [TNext].  
❒ The number of copies scanned us-  
ing the scanner function is counted  
for each user code. This allows you  
to check each user's usage.  
D Press [Address Book Management].  
E Press the name whose code is to  
be registered, or enter the regis-  
tered number using the number  
key.  
❒ To automatically register the print-  
er driver user code, select [PC Con-  
trol] for the printer in User Code  
Authentication. To use the user  
code set in User Tools, select [Black  
& White] or [Colour]. Set the user  
codes registered in User Tools for  
the printer driver. See p.61 “User  
Authentication Management”.  
Note  
❒ To register the name, see p.70  
“Registering a Name”.  
F Press [Auth. Info].  
Reference  
G
Enter the user code using the number  
keys, and then press [#].  
For details about setting user codes  
for the printer driver, see Printer  
Reference or the printer driver  
Help.  
Important  
❒ The functions associated with each  
user code are the same. If you  
change or delete user codes, man-  
agement data and limits associated  
with that code become invalid.  
Note  
❒ If you make a mistake, press  
[Clear] or the {Clear/Stop} key,  
and then enter the code again.  
72  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Authentication Information  
❒ To change the name, key dis-  
play and title, see p.70 “Chang-  
ing a Registered Name”.  
H Press [TNext] twice.  
I Select the functions to be used  
with the user code from Available  
Functions.  
F Press [Auth. Info].  
G Press [Change], and then enter the  
new user code using the number  
keys  
J Press [OK].  
Note  
❒ To continue registering user  
H Press [#].  
codes, repeat the procedure  
from step  
.
E
To change the available functions  
5
K Press [Exit].  
A Press [TNext] twice.  
B Press the key to select the func-  
L Press the {User Tools/Counter} key.  
tions to enable them.  
Changing a User Code  
Note  
❒ Press the key to highlight it,  
and then the function is ena-  
bled. To cancel a selection,  
press the highlighted key.  
Note  
❒ Even if you change a user code, the  
counter value will not be cleared.  
A Press the {User Tools/Counter} key.  
I Press [OK].  
B Press [System Settings].  
J Press [Exit].  
C
Press [Administrator Tools], and then  
press [TNext].  
K Press the {User Tools/Counter} key.  
D Press [Address Book Management].  
Deleting a User Code  
E Select the registered user code  
Note  
you want to change.  
❒ After clearing the user code, the  
Press the name key, or enter the  
registered number using the  
number keys  
counter is automatically cleared.  
❒ To delete a name from the Address  
Book entirely, see p.71 “Deleting a  
Registered Name”.  
Note  
❒ If you press , you can search  
for a user by name/index, user  
code, fax number, or e-mail ad-  
dress.  
A Press the {User Tools/Counter} key.  
B Press [System Settings].  
73  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Addresses and Users for Facsimile/Scanner Functions  
C
Press [Administrator Tools], and then  
press [TNext].  
Printing the Counter for Each  
User Code  
D Press [Address Book Management].  
A Press the {User Tools/Counter} key.  
B Press [System Settings].  
E Select the name whose code is to  
be deleted.  
Press the name key, or enter the  
registered number using the  
number keys  
C Press [Administrator Tools].  
D Press [Display / Clear / Print Counter  
F Press [Auth. Info].  
per User].  
E Select a user code from the left  
G Press [Change] to delete the user  
code, and then press [#].  
side of the display.  
5
Note  
H Press [OK].  
❒ Press [Select All on the Page] to se-  
lect all user codes on the page.  
I Press [Exit].  
J Press the {User Tools/Counter} key.  
F Press [Print Counter List] under Per  
User.  
Displaying the Counter for  
Each User Code  
A Press the {User Tools/Counter} key.  
B Press [System Settings].  
Note  
❒ Enter the user code, and then  
press [#] if the user code is regis-  
tered.  
C Press [Administrator Tools].  
D Press [Display / Clear / Print Counter  
per User].  
G
Select the function usage you want  
to print from [Copy Counter] [Print  
Counter] [Transmission Counter], and  
[Scanner Counter]  
E Select [Copy Counter], [Print Coun-  
ter], [Transmission Counter] or [Scan-  
ner Counter].  
,
,
.
Counters for individual function  
usage under each user code ap-  
pear.  
H Press [Print].  
74  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Authentication Information  
To print the number of prints for all  
user codes  
To clear the number of prints  
made under a user code  
A Select the user code from the  
A Press the {User Tools/Counter} key.  
B Press [System Settings].  
left side of the display.  
Note  
❒ Press [Select All on the Page] to  
select all user codes on the  
page.  
C Press [Administrator Tools].  
D Press [Display / Clear / Print Counter  
per User].  
B Press [Clear] under Per User.  
C Select the function usage you  
want to clear from [Copy Coun-  
ter], [Print Counter], [Transmission  
Counter], and [Scanner Counter].  
E Press [Print Counter List] under All  
Users.  
D Press [OK].  
5
To clear the number of prints for  
all user codes  
Note  
A Press [Clear] under All Users.  
❒ Enter the user code, and then  
press [#] if the user code is regis-  
tered.  
F
Select the function usage you want  
to print from [Copy Counter] [Print  
Counter] [Transmission Counter], and  
[Scanner Counter]  
,
,
.
B Select the function usage you  
want to clear from [Copy Coun-  
ter], [Print Counter], [Transmission  
Counter], and [Scanner Counter].  
G Press [Print].  
Clearing the Number of Prints  
C Press [OK].  
F Press [Exit].  
A Press the {User Tools/Counter} key.  
B Press [System Settings].  
G Press the {User Tools/Counter} key.  
C Press [Administrator Tools].  
D Press [Display / Clear / Print Counter  
per User].  
E Select the user code to clear.  
75  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Addresses and Users for Facsimile/Scanner Functions  
Fax Destination  
Register a fax destination so you do  
not need to enter fax numbers each  
time, and can send documents that  
have been scanned in using the fac-  
simile function.  
• SUB Code  
Registering a SUB Code allows  
you to use Confidential Trans-  
mission to send messages to the  
other fax machines which sup-  
port a similar function called  
“SUB Code”. See “SUB Code”,  
Facsimile Reference <Advanced  
Features>.  
• It is easy to select the fax destina-  
tion if you register “Name” and  
“Key Display” for the fax destina-  
tion.  
• SEP Code  
• You can register fax destinations  
by selecting them from redial func-  
tion.  
Registering a SEP Code allows  
you to use Polling Reception to  
receive faxes from the other fax  
machines which support Poll-  
ing Reception. See “SEP Code”,  
Facsimile Reference <Advanced  
Features>.  
• You can register fax destinations as  
a group.  
5
Registered Fax numbers can be used  
as sender's Fax numbers.  
There are two types of fax destina-  
tion, as shown below:  
• Line  
If the optional extra G3 interface  
unit is installed, you can select  
the line type per destination.  
• Fax Destination  
Select this to send the fax over the  
telephone network.  
• Fax header  
You can select to print a fax  
header on fax messages the oth-  
er party receives. The default is  
“1st Name”. See Facsimile Refer-  
ence <Advanced Features>.  
• IP-Fax  
Select this to send the fax to a ma-  
chine on a TCP/IP network.  
Limitation  
❒ You cannot send the fax to a ma-  
chine on another network if that  
network is behind a firewall.  
• Label insertion  
With this function you can have  
the receiver's name printed on  
the message when it is received  
at the other end. The name is  
printed at the top of the page  
and will be preceded by “To”.  
You can also have a standard  
message stamped on the second  
and third lines after that.  
❖ Fax Destination  
You can program the following  
items in a fax destination:  
• Fax number  
Registers the destination's fax  
number. You can enter a fax  
number using up to 128 digits.  
You must include every digit in  
the number.  
Note  
❒ Fax header and label inser-  
tion are also printed when  
sending by e-mail using the  
fax function.  
76  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Fax Destination  
❒ You can program a standard  
message other than those  
registered in the machine.  
See “Programming, Chang-  
ing, and Deleting Standard  
Messages”, Facsimile Refer-  
ence <Advanced Features>.  
Registering a Fax Destination  
A Press the {User Tools/Counter} key.  
• International TX mode  
When setting the International  
TX mode to [On], the machine  
transmits more carefully by  
lowering transmission speed.  
However, communication  
times increase.  
B Press [System Settings].  
❖ IP-Fax Destination  
You can program the following  
items in an IP-Fax Destination:  
C
Press [Administrator Tools], and then  
press [TNext].  
5
Note  
D Press [Address Book Management].  
❒ This setting only works if the IP  
fax function has been selected.  
E Select the name whose fax desti-  
• IP-Fax  
nation you want to register.  
Register the IP-Fax destination.  
You can register the name using  
up to 128 characters. You must  
make this setting when using  
IP-Fax.  
Press the name key, or enter the  
registered number using the  
number keys.  
Note  
• SUB Code  
❒ If you press , you can search  
by the registered name, user  
code, fax number, folder name  
or e-mail address.  
Registering a SUB Code allows  
you to use Confidential Trans-  
mission to send messages to the  
other fax machines which sup-  
port a similar function called  
“SUB Code”. See “SUB Code”,  
Facsimile Reference <Advanced  
Features>.  
❒ To register the name, key dis-  
play, and title, see p.70 “Regis-  
tering a Name”.  
F Press [Fax Dest.].  
• SEP Code  
G Enter the fax number using the  
number keys, and then press [OK]  
under Facsimile No..  
Registering a SEP Code allows  
you to use Polling Reception to  
receive faxes from the other fax  
machines which support Poll-  
ing Reception. See “SEP Code”,  
Facsimile Reference <Advanced  
Features>.  
• Select Protocol  
Select the protocol for the IP-  
Fax transmission.  
77  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Addresses and Users for Facsimile/Scanner Functions  
C Enter a SEP Code using the  
To use the Fax destination as the  
sender  
number keys, and then press  
[OK].  
D To enter a password, press  
[Change] under Password  
(PWD).  
You need to register the user code  
in advance. ⇒ p.72 “Registering a  
New User Code”  
E Enter a password using the  
number keys, and then press  
[OK].  
A Press [Protection].  
B Press [Sender].  
C Press [OK].  
F Press [OK].  
To select the line  
To set the International TX Mode  
A Press [Select Line].  
A Press [Change] under Interna-  
tional TX Mode.  
B Select [Off] or [On], and then  
press [OK].  
5
To select the fax header  
B Select the line, and then press  
[OK].  
Note  
❒ You can register the fax header  
in Program Fax Information in  
the system settings for Facsimi-  
le Features. See “Program-  
ming”, Facsimile Reference <Basic  
Features>.  
To program the SUB Code  
A Press [Adv. Features], and then  
select [SUB Code].  
B Press [Change] under TX SUB  
Code.  
A Press [Change] under Fax Head-  
er.  
C Enter a SUB Code using the  
number keys, and then press  
[OK].  
B Select [1st Name] or [2nd Name],  
and then press [OK].  
D To enter a password, press  
[Change] under Password  
(SID).  
To set label insertion  
When Label Insertion is set to ON,  
the receiver's name and standard  
messages are printed on the fax  
message when it is received at the  
other end.  
E Enter a password using the  
number keys, and then press  
[OK].  
F Press [OK].  
A Press [Change] under Label In-  
To program the SEP Code  
sertion.  
B Select [On].  
A Press [Adv. Features], and then  
select [SEP Code].  
C Press [Change] under Line 2.  
B Press [Change] under RX SEP  
Code.  
78  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Fax Destination  
D Select a standard message to  
print on the second line. To  
stamp a customized message,  
press [Custom Message].  
E Select the name whose fax desti-  
nation you want to change.  
Press the name key, or enter the  
registered number using the  
number keys.  
Note  
❒ If you press , you can search  
by the registered name, user  
code, fax number, folder name  
or e-mail address.  
E
Enter a message, and then press  
[OK].  
❒ To change the name, key dis-  
play and title, see p.70 “Chang-  
ing a Registered Name”.  
Reference  
p.151 “Entering Text”  
F Press [OK].  
F Press [Fax Dest.].  
G Press [Change] under Line 3.  
G Change the settings.  
5
H Select a standard message, and  
then press [OK].  
To change the fax number  
I Press [OK].  
H Press [OK].  
Note  
A Press [Change] under Facsimile  
No..  
❒ When a group is registered, you  
can also add this fax destination  
to the group. See p.94 “Register-  
ing Names to a Group”.  
I Press [Exit].  
B Enter the new fax number us-  
ing the number keys, and then  
press [OK].  
J Press the {User Tools/Counter} key.  
Changing a Registered Fax  
Destination  
To change the line  
A Press [Select Line].  
A Press the {User Tools/Counter} key.  
B Press [System Settings].  
C
Press [Administrator Tools], and then  
press [TNext].  
B Select the line.  
D Press [Address Book Management].  
C Press [OK].  
79  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Addresses and Users for Facsimile/Scanner Functions  
C Select the new standard mes-  
To change the SUB Code  
sage or press [Custom Message]  
to enter the new message.  
A Press [Adv. Features].  
D Press [OK].  
B Press [SUB Code].  
E Press [Change] under Line 3.  
C Press [Change] under TX SUB  
F Select the new standard mes-  
Code.  
sage, and then press [OK].  
D Enter the new SUB Code, and  
G Press [OK].  
H Press [OK].  
Note  
then press [OK].  
E To change the password, press  
[Change] under Password  
(SID).  
❒ To change the name, key dis-  
play and title, see p.70 “Chang-  
ing a Registered Name”.  
F Enter the new password, and  
then press [OK].  
G Press [OK].  
I Press [Exit].  
5
To change the SEP Code  
J Press the {User Tools/Counter} key.  
A Press [Adv. Features].  
B Press [SEP Code].  
Deleting a Registered Fax  
Destination  
C Press [Change] under RX SEP  
Code.  
D Enter the new SEP Code, and  
Note  
then press [OK].  
❒ If you delete a destination that is a  
specified delivery destination,  
messages to its registered Personal  
Box, for example, cannot be deliv-  
ered. Be sure to check the settings  
in the fax function before deleting  
any destinations.  
E To change the password, press  
[Change] under Password  
(PWD).  
F Enter the new password, and  
then press [OK].  
G Press [OK].  
❒ To delete a name entirely, see p.71  
“Deleting a Registered Name”.  
To change the fax header  
A Press the {User Tools/Counter} key.  
A Press [Change] under Fax Head-  
er.  
B Press [System Settings].  
B Select the new fax header, and  
C
Press [Administrator Tools], and then  
press [TNext].  
then press [OK].  
D Press [Address Book Management].  
To change the label insertion  
E Select the name whose fax desti-  
A Press [Change] under Label In-  
nation you want to delete.  
sertion.  
Press the name key, or enter the  
registered number using the  
number keys.  
B Press [Change] under Line 2.  
80  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Fax Destination  
Note  
E
Select the name whose IP-Fax des-  
tination you want to register.  
❒ If you press , you can search  
by the registered name, user  
code, fax number, folder name  
or e-mail address.  
Press the name key, or enter the  
registered number using the  
number keys.  
❒ To delete the name, key display,  
and title, see p.71 “Deleting a  
Registered Name”.  
Note  
❒ If you press , you can search  
by the registered name, user  
code, fax number, folder name  
or e-mail address.  
F Press [Fax Dest.].  
G
Press [Change] under Facsimile No..  
❒ To register the name, key dis-  
play, and title, see p.70 “Regis-  
tering a Name”.  
H Press [Delete All], and then press  
[OK].  
F Press [Fax Dest.]  
G Press [IP-Fax].  
5
H Enter the IP-Fax destination and  
then press [OK].  
I Press [OK].  
J Press [Exit].  
K Press the {User Tools/Counter} key.  
Registering an IP-Fax  
Destination  
To use the IP-Fax destination as  
the sender  
A Press [Protection].  
B Press [Sender].  
C Press [OK].  
Reference  
For details about sending an IP-  
Fax, see Facsimile Reference <Basic  
Features>.  
To program the SUB Code  
A Press the {User Tools / Counter} key.  
A Press [Adv. Features], and then  
select [SUB Code].  
B Press [Change] under TX SUB  
Code.  
B Press [System Settings].  
C Enter a SUB Code using the  
number keys, and then press  
[OK].  
C
Press [Administrator Tools], and then  
press [TNext].  
D To enter a password, press  
[Change] under Password  
(SID).  
D Press [Address Book Management].  
81  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Addresses and Users for Facsimile/Scanner Functions  
E Enter a password using the  
Note  
number keys, and then press  
❒ If you press , you can search  
for a user by the registered  
name, user code, fax number,  
folder name or e-mail address.  
[OK].  
F Press [OK].  
To program the SEP Code  
❒ To change the name, key dis-  
play and title, see p.70 “Chang-  
ing a Registered Name”.  
A Press [Adv. Features], and then  
select [SEP Code].  
F Press [Fax Dest.].  
G Press [IP-Fax].  
B Press [Change] under RX SEP  
Code.  
C Enter a SEP Code using the  
number keys, and then press  
[OK].  
H Change the settings.  
D To enter a password, press  
[Change] under Password  
(PWD).  
To change the IP-Fax Destination  
A Press [Change] under IP-Fax  
5
Destination.  
E Enter a password using the  
number keys, and then press  
[OK].  
B Enter the new destination us-  
ing the number keys, and then  
press [OK].  
F Press [OK].  
I Select the protocol for the IPFax  
To change the SUB Code  
transmission.  
A Press [Adv. Features].  
J Press [OK].  
B Press [SUB Code].  
C Press [Change] under TX SUB  
Changing a Registered IP-Fax  
Destination  
Code.  
D Enter the new SUB Code, and  
then press [OK].  
A Press the {User Tools / Counter} key.  
E To change the password, press  
[Change] under Password  
(SID).  
B Press [System Settings].  
F Enter the new password, and  
C
Press [Administrator Tools], and then  
press [TNext].  
then press [OK].  
G Press [OK].  
D Press [Address Book Management].  
E Select the name whose IP-Fax  
To change the SEP Code  
destination you want to change.  
A Press [Adv. Features].  
Press the name key, or enter the  
registered number using the  
number keys  
B Press [SEP Code].  
C Press [Change] under RX SEP  
Code.  
82  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Fax Destination  
D Enter the new SEP Code, and  
Note  
then press [OK].  
❒ If you press , you can search  
by the registered name, user  
code, fax number, folder name  
or e-mail address.  
E To change the password, press  
[Change] under Password  
(PWD).  
F Enter the new password, and  
❒ To delete the name, key display,  
and title, see p.71 “Deleting a  
Registered Name”.  
then press [OK].  
G Press [OK].  
F Press [Fax Dest.].  
To change the protocol  
G
Press [Change] under Facsimile No..  
A Select the protocol for the IP-  
H Press [Delete All], and then press  
Fax transmission.  
[OK].  
I Press [OK].  
I Press [OK].  
J Press [Exit].  
Deleting a Registered IP-Fax  
Destination  
5
K Press the {User Tools/Counter} key.  
Note  
❒ If you delete a destination that is a  
specified delivery destination,  
messages to its registered Personal  
Box, for example, cannot be deliv-  
ered. Be sure to check the settings  
in the fax function before deleting  
any destinations.  
❒ To delete a name entirely, see p.71  
“Deleting a Registered Name”.  
A Press the {User Tools/Counter} key.  
B Press [System Settings].  
C
Press [Administrator Tools], and then  
press [TNext].  
D Press [Address Book Management].  
E Select the name whose IP-fax des-  
tination you want to delete. Press  
the name key, or enter the regis-  
tered number using the number  
keys.  
83  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Addresses and Users for Facsimile/Scanner Functions  
E-mail Destination  
Register e-mail destinations so you  
do not need to enter an e-mail address  
every time, and can send scan files  
from scanner or fax function by e-  
mail.  
Registering an E-mail  
Destination  
A Press the {User Tools/Counter} key.  
• It is easy to select the e-mail desti-  
nation if you register “Name” and  
“Key Display” as the e-mail desti-  
nation.  
• You can register e-mail destina-  
tions as a group.  
B Press [System Settings].  
• You can use the e-mail address as  
the sender's address when sending  
scan files in scanner mode. If you  
want to do this, set a protection  
code on the sender address to pre-  
vent unauthorized access. See p.99  
“Registering a Protection Code”.  
5
C
Press [Administrator Tools], and then  
press [TNext].  
Note  
❒ You can select an e-mail address  
from an LDAP server, and then  
register it in the Address Book.  
“Sending Scan File by E-mail”,  
Scanner Reference.  
D Press [Address Book Management].  
E Select the name whose e-mail ad-  
dress you want to register.  
Press the name key, or enter the  
registered number using the  
number keys.  
❒ You can set the machine to send a  
Transmission Result Report by e-  
mail whenever a transmission is  
sent. See Facsimile Reference <Ad-  
vanced Features>.  
Note  
❒ If you press , you can search  
by the registered name, user  
code, fax number, folder name  
or e-mail address.  
❒ To register the name, key dis-  
play, and title, see p.70 “Regis-  
tering a Name”.  
F Press [E-mail].  
84  
Download from Www.Somanuals.com. All Manuals Search And Download.  
E-mail Destination  
G Press [Change] under E-mail Ad-  
Changing a Registered E-mail  
Destination  
dress.  
A Press the {User Tools/Counter} key.  
B Press [System Settings].  
C
Press [Administrator Tools], and then  
press [TNext].  
H Enter the e-mail address, and then  
press [OK].  
D Press [Address Book Management].  
Entering the e-mail address  
E Select the name whose e-mail ad-  
dress you want to change.  
A Enter the e-mail address.  
Press the name key, or enter the  
registered number using the  
number keys  
5
Note  
❒ If you press , you can search  
by the registered name, user  
code, fax number, folder name  
or e-mail address.  
B Press [OK].  
Using the e-mail address as the  
sender  
❒ To change the name, key dis-  
play, and title, see p.70 “Chang-  
ing a Registered Name”.  
When an e-mail address is entered,  
it can be used as the sender's ad-  
dress.  
F Press [E-mail].  
G Press [Change] under E-mail Ad-  
A Press [Protection].  
dress.  
B Press [Sender] on the right side  
of Use Name as.  
Reference  
p.99 “Registering a Protec-  
tion Code”  
C Press [OK].  
H Enter the e-mail address, and then  
I Press [Exit].  
press [OK].  
Reference  
p.151 “Entering Text”  
J Press the {User Tools/Counter} key.  
Note  
❒ When a group is registered, you  
can add the e-mail destinations  
to the group. See p.94 “Register-  
ing Names to a Group”.  
I Press [OK].  
J Press [Exit].  
K Press the {User Tools/Counter} key.  
85  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Addresses and Users for Facsimile/Scanner Functions  
Deleting a Registered E-mail  
Destination  
To delete a name entirely, see p.71  
“Deleting a Registered Name”.  
A Press the {User Tools/Counter} key.  
B Press [System Settings].  
C
Press [Administrator Tools], and then  
press [TNext].  
D Press [Address Book Management].  
E Select the name whose e-mail ad-  
dress you want to delete.  
Press the name key, or enter the  
registered number using the  
number keys.  
5
Note  
❒ If you press , you can search  
by the registered name, user  
code, fax number, folder name  
or e-mail address.  
❒ To delete the name, key display,  
and title, see p.71 “Deleting a  
Registered Name”.  
F Press [E-mail].  
G Press [Change] under E-mail Ad-  
dress.  
H Press [Delete All], and then press  
[OK].  
I Press [OK].  
J Press [Exit].  
K Press the {User Tools/Counter} key.  
86  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Folders  
Registering Folders  
By registering a shared folder, you  
can send scan files to it directly.  
Using SMB to Connect  
There are two types of protocol you  
can use:  
Note  
❒ To register a folder in an FTP serv-  
er, see p.91 “Using FTP to Con-  
nect”.  
• SMB  
For sending files to shared Win-  
dows folders  
• FTP  
To register an SMB folder  
Use when sending files to an FTP  
server.  
A Press the {User Tools/Counter} key.  
Note  
❒ For details about protocols, server  
names, and folder levels, consult  
your network administrator.  
5
❒ You can prevent unauthorized us-  
ers from accessing folders from the  
machine. See p.99 “Registering a  
Protection Code”.  
B Press [System Settings].  
❒ You can only select either SMB or  
FTP. If you change protocol after  
finishing your settings, all previ-  
ous entries are cleared.  
C
Press [Administrator Tools], and then  
press [TNext].  
Reference  
For details about network settings,  
see “Setting Up the Machine on a  
Network”, Network Guide.  
D Press [Address Book Management].  
E Select the name whose folder you  
For details about Scan to Folder,  
see "Sending Scan Files by Scan to  
Folder" Scanner Reference.  
want to register.  
Press the name key, or enter the  
registered number using the  
number keys.  
Note  
❒ If you press , you can search  
by the registered name, user  
code, fax number, folder name  
or e-mail address.  
❒ To register the name, key dis-  
play, and title, see p.70 “Regis-  
tering a Name”.  
87  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Addresses and Users for Facsimile/Scanner Functions  
F Press [Auth. Info], and then press  
N Confirm that [SMB] is selected.  
[TNext].  
G Press [Specify Other Auth. Info] on  
the right side of Folder Authenti-  
cation.  
Note  
Note  
❒ When [Do not Specify] is selected,  
the SMB User Name and SMB  
Password that you have speci-  
fied in Default User Name /  
Password (Send) of File Trans-  
fer settings applies. For details,  
see "User Tools Menu (System  
Settings)", Network Guide.  
❒ To specify a folder, you can ei-  
ther enter the path manually or  
locate the folder by browsing  
the network.  
Reference  
p.88 “To locate the folder manu-  
ally”  
H Press [Change] under Login User  
p.89 “Using Browse Network to  
locate the folder”  
5
Name.  
I Enter the login user name, and  
then press [OK].  
To locate the folder manually  
Note  
A Press [Change] under Path.  
❒ You can enter up to 64 charac-  
ters for the user name.  
B Enter the path where the folder  
is located.  
Reference  
p.151 “Entering Text”  
Note  
❒ Enter the path using this for-  
mat: “\\ServerName\Share-  
Name\PathName”.  
J Press [Change] under Login Pass-  
word.  
❒ You can also enter an IP ad-  
K
Enter the password, and then press  
[OK].  
dress.  
❒ You can enter a path using  
up to 128 characters.  
Note  
❒ You can enter up to 64 charac-  
ters for the password.  
C Press [OK].  
Note  
L Enter the password again to con-  
❒ If the format of the entered  
path is not correct, a message  
appears. Press [Exit], and  
then enter the path again.  
firm, and then press [OK].  
M Press [Folder].  
88  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Folders  
Note  
Using Browse Network to locate  
the folder  
❒ If the entered user name or  
password is not correct, a  
message appears. Press [Exit],  
and then enter the user name  
and password again.  
A Press [Browse Network].  
The client computers sharing  
the same network as the ma-  
chine appear.  
F Press [OK].  
Note  
O Press [Connection Test] to check the  
path is set correctly.  
❒ If you have already specified  
your user name and pass-  
P Press [Exit].  
word in steps  
to , the  
F
L
Browse Network display  
only lists client computers  
you are authorized to access.  
Note  
❒ If the connection test fails, check  
the settings, and then try again.  
B Select a client computer.  
Q Press [OK].  
5
R Press [Exit].  
S Press the {User Tools/Counter} key.  
Changing a registered folder  
Shared folders under it appear.  
Note  
A Press the {User Tools/Counter} key.  
❒ You can press [Up One Level]  
to switch between levels.  
B Press [System Settings].  
C Select the folder you want to  
C
Press [Administrator Tools], and then  
press [TNext].  
register.  
The Logon display appears.  
D Press [Address Book Management].  
Note  
E Select the name whose folder you  
❒ If you have already entered  
an authorized user name and  
password, the Logon display  
will not appear. Proceed to  
step F.  
want to change.  
Press the user name key, or enter  
the registered number using the  
number keys  
D Enter the user name.  
Note  
❒ If you press , you can search  
by the registered name, user  
code, fax number, folder name  
or e-mail address.  
Note  
❒ This is a user name which is  
authorized to access the fold-  
er.  
❒ To change the name, key dis-  
play, and title, see p.70 “Chang-  
ing a Registered Name”.  
E Enter the user's password, and  
then press [OK].  
The Browse Network display  
reappears.  
F Press [Folder].  
Download from Www.Somanuals.com. All Manuals Search And Download.  
89  
Registering Addresses and Users for Facsimile/Scanner Functions  
G
Select the items you want to change.  
K Press [Exit].  
L Press the {User Tools/Counter} key.  
To change the protocol  
Deleting a registered folder  
A Press [FTP].  
Note  
❒ To delete a name entirely, see p.71  
“Deleting a Registered Name”.  
A Press the {User Tools/Counter} key.  
B
A confirmation message appears.  
Press [Yes].  
B Press [System Settings].  
C
Press [Administrator Tools], and then  
press [TNext].  
Note  
❒ Changing the protocol will  
clear all settings made under  
the previous protocol.  
D Press [Address Book Management].  
5
E Select the name whose folder you  
C Enter each item again.  
want to delete.  
Reference  
p.91 “To register an FTP fold-  
er”.  
Press the name key, or enter the  
registered number using the  
number keys.  
Note  
Changing items under SMB  
❒ If you press , you can search  
by the registered name, user  
code, fax number, folder name  
or e-mail address.  
A Press [Change] under Path.  
B Enter the new path where the  
folder is located, and then  
press [OK].  
❒ To delete the name, key display,  
and title, see p.71 “Deleting a  
Registered Name”.  
Note  
❒ You can also use Browse Net-  
work to specify a new folder.  
For details, see p.89 “Using  
Browse Network to locate  
the folder”.  
F Press [Folder].  
G Press the protocol which is not  
currently selected.  
A confirmation message appears.  
H Press [Connection Test] to check the  
H Press [Yes].  
path is set correctly.  
I Press [OK].  
I Press [Exit].  
J Press [Exit].  
Note  
❒ If the connection test fails, check  
K Press the {User Tools/Counter} key.  
the settings, and then try again.  
J Press [OK].  
90  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Folders  
G Press [Specify Other Auth. Info] on  
the right side of Folder Authenti-  
cation.  
Using FTP to Connect  
Note  
Note  
❒ To register a shared folder config-  
ured in Windows, see p.87 “Using  
SMB to Connect”.  
❒ When [Do not Specify] is selected,  
the SMB User Name and SMB  
Password that you have speci-  
fied in Default User Name /  
Password (Send) of File Trans-  
fer settings applies. For details,  
see "User Tools Menu (System  
Settings)", Network Guide.  
To register an FTP folder  
A Press the {User Tools/Counter} key.  
H Press [Change] under Login User  
Name.  
I Enter the login user name, and  
B Press [System Settings].  
5
then press [OK].  
Note  
❒ You can enter up to 64 charac-  
ters for the user name.  
Reference  
p.151 “Entering Text”  
C
Press [Administrator Tools], and then  
press [TNext].  
J Press [Change] under Login Pass-  
word.  
D Press [Address Book Management].  
K
Enter the password, and then press  
[OK].  
E Select the name whose folder you  
want to register.  
Press the name key, or enter the  
registered number using the  
number keys.  
Note  
❒ You can enter up to 64 charac-  
ters for the password.  
Note  
L Enter the password again to con-  
❒ If you press , you can search  
by the registered name, user  
code, fax number, folder name  
or e-mail address.  
firm, and then press [OK].  
M Press [Folder].  
N Press [FTP].  
❒ To delete the name, key display,  
and title, see p.70 “Registering a  
Name”.  
F Press [Auth. Info], and then press  
[TNext].  
91  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Addresses and Users for Facsimile/Scanner Functions  
O
Press [Change] under Server Name.  
V Press [OK].  
W Press [Exit].  
X Press the {User Tools/Counter} key.  
Changing a registered folder  
P Enter the server name, and then  
A Press the {User Tools/Counter} key.  
press [OK].  
B Press [System Settings].  
Note  
❒ You can enter a server name us-  
C
Press [Administrator Tools], and then  
press [TNext].  
ing up to 64 characters.  
Q Press [Change] under Path.  
R Enter the path.  
Note  
D Press [Address Book Management].  
E Select the name whose folder you  
5
want to change.  
Press the name key, or enter the  
registered number using the  
number keys  
❒ You can enter an absolute path,  
using this format: “/us-  
er/home/username”; or a rela-  
tive path, using this format:  
“directory/sub-directory”.  
Note  
❒ If you press , you can search  
for a user by name/index, user  
code, fax number, or e-mail ad-  
dress.  
❒ If you leave the path blank, the  
login directory is assumed to be  
the current working directory.  
❒ You can also enter an IP ad-  
❒ To change the name, key dis-  
play, and title, see p.70 “Chang-  
ing a Registered Name”.  
dress.  
❒ You can enter a path using up to  
128 characters.  
F Press [Folder].  
S Press [OK].  
G
Select the items you want to change.  
Note  
❒ To change the port number,  
press [Change] under Port No..  
Enter the port number using the  
number keys, and then press [#].  
To change the protocol  
A Press [SMB].  
❒ You can enter 1 to 65535.  
T Press [Connection Test] to check the  
path is set correctly.  
U Press [Exit].  
B
A confirmation message appears.  
Press [Yes].  
Note  
❒ If the connection test fails, check  
the settings, and then try again.  
92  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Folders  
Note  
Deleting a registered folder  
❒ Changing the protocol will  
clear all settings made under  
the previous protocol.  
Note  
❒ To delete a name entirely, see p.71  
“Deleting a Registered Name”.  
C Enter each item again.  
Reference  
p.87 “To register an SMB  
folder”.  
A Press the {User Tools/Counter} key.  
B Press [System Settings].  
C
Press [Administrator Tools], and then  
press [TNext].  
Changing items under FTP  
A Press [Change] under Port No.  
D Press [Address Book Management].  
B Enter the new port number,  
E Select the name whose folder you  
and then press [#].  
want to delete.  
C Press [Change] under Server  
Press the name key, or enter the  
registered number using the  
number keys.  
Name.  
5
D Enter the new server name, and  
then press [OK].  
Note  
E Press [Change] under Path.  
❒ If you press , you can search  
by the registered name, user  
code, fax number, folder name  
or e-mail address.  
F Enter the new path, and then  
press [OK].  
H Press [Connection Test] to check the  
path is set correctly.  
❒ To delete the name, key display,  
and title, see p.71 “Deleting a  
Registered Name”.  
I Press [Exit].  
Note  
F Press [Folder].  
❒ If the connection test fails, check  
the settings, and then try again.  
G Press the protocol which is not  
currently selected.  
J Press [OK].  
A confirmation message appears.  
K Press [Exit].  
H Press [Yes].  
L Press the {User Tools/Counter} key.  
I Press [OK].  
J Press [Exit].  
K Press the {User Tools/Counter} key.  
93  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Addresses and Users for Facsimile/Scanner Functions  
Registering Names to a Group  
You can register names to a group to  
enable easy management of e-mail  
addresses and folders for each group.  
F
Press [Change] under Group Name.  
To add names to a group, the groups  
must be registered beforehand.  
Note  
❒ You can register up to 500 names  
for each group.  
G Enter the group name, and then  
press [OK].  
❒ When using Scan to Folder func-  
tion, you cannot send scan files to a  
group with over 50 folders regis-  
tered.  
The Key Display name is set auto-  
matically.  
Reference  
p.151 “Entering Text”  
❒ You can set a protection code to  
prevent unauthorized access to the  
folders registered in a group. For  
details, see p.99 “Registering a Pro-  
tection Code”.  
5
H Press the title key under Select Ti-  
tle, if necessary.  
Note  
❒ The keys you can select are as  
Registering a New Group  
follows:  
• [Freq.]… Added to the page  
A Press the {User Tools/Counter} key.  
that is displayed first.  
• [AB], [CD], [EF], [GH], [IJK],  
[LMN], [OPQ], [RST], [UVW],  
[XYZ], [1] to [10]… Added to  
the list of items in the select-  
ed title.  
B Press [System Settings].  
❒ You can select [Freq.] and one  
more page for each title.  
I When you want to change the key  
display, press [Change] under Key  
Display. Enter the key display,  
and then press [OK].  
C Press [Administrator Tools], and  
J Press [OK].  
then press [TNext].  
K Press [Exit].  
D
Press  
[Address Book: Program / Change /  
Delete Group  
]
.
L Press the {User Tools/Counter} key.  
E Press [New Program].  
94  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Names to a Group  
The group key that you have se-  
lected becomes highlighted, and  
the name is added to it.  
Registering Names to a Group  
You can put names that have been  
registered in the Address Book into a  
group.  
When registering new names, you  
can also register groups at the same  
time.  
To remove the name, click the  
highlighted group again.  
A Press the {User Tools/Counter} key.  
B Press [System Settings].  
H Press [OK].  
C
Press [Administrator Tools], and then  
press [TNext].  
I Press [Exit].  
J Press the {User Tools/Counter} key.  
D Press [Address Book Management].  
5
E Select the name to register in a  
Displaying Names Registered  
in Groups  
group.  
Press the name key, or enter the  
registered number using the  
number keys  
You can check the names or groups  
registered in each group.  
Note  
A Press the {User Tools/Counter} key.  
❒ If you press , you can search  
by the registered name, user  
code, fax number, folder name  
or e-mail address.  
B Press [System Settings].  
C
Press [Administrator Tools], and then  
press [TNext].  
F Press [Add to Group].  
D
Press  
Delete Group  
[Address Book: Program / Change /  
]
.
G Select a group to which you want  
to add the name to.  
E Select the group where the mem-  
bers you want to check is regis-  
tered.  
F Press [Programd. User/Group].  
All the names registered will be  
displayed.  
Note  
❒ If you press , you can search  
for a group by entering the  
group name.  
G Press [OK].  
95  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Addresses and Users for Facsimile/Scanner Functions  
H Press [Exit].  
J Press the {User Tools/Counter} key.  
I Press the {User Tools/Counter} key.  
Changing a Group Name  
Removing a Name from a  
Group  
A Press the {User Tools/Counter} key.  
B Press [System Settings].  
A Press the {User Tools/Counter} key.  
C
Press [Administrator Tools], and then  
press [TNext].  
B Press [System Settings].  
D
Press  
Delete Group  
[Address Book: Program / Change /  
C
Press [Administrator Tools], and then  
press [TNext].  
]
.
E Press the group key you want to  
D Press [Address Book Management].  
change.  
E Select the name to remove from a  
F Enter the items.  
5
group.  
Press the name key, or enter the  
registered number using the  
number keys  
To change the group name and  
key display  
A Press [Change] under Group  
F Press [Add to Group].  
Name or Key Display.  
G Select the group from which you  
want to remove the name.  
B
Enter the new group name or  
key display, and then press [OK].  
Note  
❒
Highlighted keys indicate groups  
in which the name has been reg-  
istered.  
To change the title  
A Press the title key under Select  
Title.  
The name is removed from the  
group.  
To change the registration  
number  
A Press [Change] under Registra-  
tion No..  
B Enter the new registration  
number using the number  
keys  
H Press [OK].  
I Press [Exit].  
C Press [#].  
96  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Names to a Group  
G Press [OK].  
F Press [Add to Group].  
H Press [Exit].  
G Select the group which you want  
to add to.  
I Press the {User Tools/Counter} key.  
Deleting a Group  
A Press the {User Tools/Counter} key.  
The group key that you have se-  
lected becomes highlighted, and  
the group is added to it.  
B Press [System Settings].  
C
Press [Administrator Tools], and then  
press [TNext].  
D
Press  
Delete Group  
[Address Book: Program / Change /  
]
.
5
E Press [Delete].  
F Press a group key you want to de-  
H Press [OK].  
lete.  
I Press [Exit].  
G Press [Yes].  
J Press the {User Tools/Counter} key.  
H Press [Exit].  
I Press the {User Tools/Counter} key.  
Deleting a Group within a  
Group  
Adding a Group to Another  
Group  
A Press the {User Tools/Counter} key.  
B Press [System Settings].  
You can add a group to another  
group.  
C
D
E
Press [Administrator Tools], and then  
press [TNext].  
A Press the {User Tools/Counter} key.  
Press  
[Address Book: Program / Change /  
B Press [System Settings].  
Delete Group  
]
.
C
Press [Administrator Tools], and then  
press [TNext].  
Within the group, select the groups  
you want to delete.  
D
Press  
Delete Group  
[Address Book: Program / Change /  
Select groups either by pressing  
their keys or entering their regis-  
tration numbers.  
]
.
E Select the group that you want to  
put into another group.  
F Press [Add to Group].  
Press the group key, or enter the  
registered number using the  
number keys  
Keys of groups that contain those  
groups you selected in step ap-  
E
pear reversed and in black.  
97  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Addresses and Users for Facsimile/Scanner Functions  
G Select the groups you want to de-  
lete. Keys of selected groups ap-  
pear reversed and in white.  
H Press [OK].  
The groups you selected in step  
E
5
are deleted from the groups that  
appear reversed and in white.  
98  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering a Protection Code  
Registering a Protection Code  
You can stop sender's names or fold-  
Note  
ers being accessed by setting a protec-  
❒ If you press , you can search  
by the registered name, user  
code, fax number, folder name  
or e-mail address.  
tion code.  
You can use this function to protect  
the following:  
• Folders  
❒ To register the name, key dis-  
play, and title, see p.70 “Regis-  
tering a Name”.  
You can prevent unauthorized ac-  
cess to folders.  
• Sender's names  
You can prevent misuse of sender's  
names.  
F Press [Protection].  
Note  
❒ To protect the mail sender's name,  
the user code must be registered in  
advance. For details, see p.72 “Au-  
thentication Information”.  
5
G Press [Destination] or [Sender] un-  
der Use Name as.  
Registering a Protection Code  
To a Single User  
A Press the {User Tools/Counter} key.  
Note  
❒ Both [Destination] and [Sender]  
can be selected at the same time.  
B Press [System Settings].  
H Select Projection Object.  
C
Press [Administrator Tools], and then  
press [TNext].  
I Press [Folder Destination] or [Sender]  
under Protection Object.  
D Press [Address Book Management].  
Note  
❒ Both [Folder Destination] and  
[Sender] can be selected at the  
same time.  
E Select the name whose protection  
code you want to register.  
Press the name key, or enter the  
registered number using the  
number keys.  
99  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Addresses and Users for Facsimile/Scanner Functions  
J Press [Change] under Protection  
I Enter a protection code using the  
Code.  
number keys, and then press [#].  
Note  
K Enter a protection code using the  
number keys, and then press [#].  
❒ You can enter up to eight digits.  
Note  
J Press [OK].  
❒ You can enter up to eight digits.  
K Press [Exit].  
L Press [OK].  
L Press the {User Tools/Counter} key.  
M Press [Exit].  
N Press the {User Tools/Counter} key.  
Registering a Protection Code  
To a Group User  
5
A Press the {User Tools/Counter} key.  
B Press [System Settings].  
C
Press [Administrator Tools], and then  
press [TNext].  
D
Press  
[Address Book: Program / Change /  
Delete Group  
]
.
E Press the group key you want to  
register or enter the registered  
number using the number keys.  
F Press [Protection].  
G
Press [Folder Destination] under Pro-  
tection Object.  
H Press [Change] under Protection  
Code.  
100  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering the Transfer Request  
Registering the Transfer Request  
This section describes how to register  
the Transfer Station and Receiving  
Station used in the fax function's  
Transfer Request.  
❒ You can have up to 30 Receiving  
Stations per Transfer Station. If  
you specify a Transfer Station  
Group, the group counts as a sin-  
gle receiver.  
Note  
❒ Before you can use Transfer Re-  
quest, you must program the Poll-  
ing ID and set the Transfer Report.  
See “Programming a Polling  
ID”and “Transfer Report”, Facsim-  
ile Reference <Advanced Features>.  
Registering a Transfer  
Station/Receiving Station  
A Press the {User Tools/Counter} key.  
❖ Transfer Station  
Refers to the machine that receives  
the Transfer Request to forward in-  
coming messages to another desti-  
nation.  
5
B Press [System Settings].  
❖ Receiving Station  
Refers to the facsimile or computer  
that receives messages from the  
Transfer Station.  
Limitation  
C
D
Press [Administrator Tools], and then  
press [TNext].  
❒ When messages are transferred by  
fax, Transfer Stations must be ma-  
chines of the same manufacturer as  
this one, and have the Transfer Sta-  
tion function.  
Press  
Delete Transfer Request  
[Address Book: Program / Change /  
]
.
E Press [New Program].  
❒ When messages are transferred by  
e-mail, Transfer Stations must be  
machines of the same manufactur-  
er as this one, and have both the  
Transfer Station and Internet Fax  
functions.  
F Set the Transfer Request's infor-  
mation.  
To register the Transfer Request  
name and key display  
❒ You cannot use Transfer Request  
without programming the fax  
number or e-mail address of the  
Requesting Party in the Address  
Book of the Transfer Stations.  
A Press [Change] under Transfer  
Request Name or Key Display.  
The name entry display ap-  
pears.  
Note  
❒ Polling IDs of the Requesting Party  
(this machine) and Transfer Sta-  
tions must be identical.  
101  
Download from Www.Somanuals.com. All Manuals Search And Download.  
                           
                                
                            
                             
                          
Registering Addresses and Users for Facsimile/Scanner Functions  
B
Enter the Transfer Request name  
or key display, and then press  
[OK].  
M Press [Receiving Statn.].  
N Specify the Receiving Stations.  
Note  
Reference  
p.151 “Entering Text”  
❒ When specifying the Receiving  
Stations, use the numbers  
stored in Quick Dial keys, or  
Groups in the Transfer Station.  
To select the title  
A
To associate a Transfer Request  
name with a title, press the title  
key under Select Title.  
Quick Dial  
A Press [qQuick Dial].  
B Enter the number stored in the  
Quick Dial of the Transfer Sta-  
tion using the number keys  
For example, to select the desti-  
nation stored in Quick Dial 01 of  
the Transfer Station, enter  
{0}{1}.  
5
Note  
❒ The keys you can select are as  
follows:  
C To specify an additional Re-  
• [Freq.]… Added to the  
page that is displayed  
first.  
ceiving Station, press [Add].  
Speed Dial  
• [AB], [CD], [EF], [GH], [IJK],  
[LMN], [OPQ], [RST], [UVW],  
[XYZ], [1] to [10]… Added  
to the list of items in the  
selected title.  
A Press [qpSpeed Dial].  
B Enter the Speed Dial number  
using the number keys.  
For example, to select the desti-  
nation stored in Speed Dial 12 of  
the Transfer Station, enter  
{1}{2}.  
❒ You can select [Freq.] and one  
more page for each title.  
G Press [Fax Dest.].  
H Enter the items. See step on p.77  
G
Group Dial  
“Registering a Fax Destination”.  
A Press [qppGroup Dial].  
I Press [E-mail].  
B Enter the Group number using  
the number keys  
J Enter the items. See steps and  
G
H
on p.84 “Registering an E-mail  
For example, to select the desti-  
nations stored in Group 04 of  
the Transfer Station, enter  
{0}{4}.  
Destination”.  
K Press [IP-Fax].  
L Enter the items. See steps  
-
on  
C To specify an additional Re-  
H J  
p.81 “Registering an IP-Fax Desti-  
ceiving Station, press [Add].  
nation”.  
102  
Download from Www.Somanuals.com. All Manuals Search And Download.  
                                                       
                                                       
                                                            
                                                       
Registering the Transfer Request  
O When you have specified all the  
F Enter the items.  
Receiving Stations, press [OK].  
To change the Transfer Request  
name and key display  
P Press [Exit].  
Q Press the {User Tools/Counter} key.  
A Press [Change] under Transfer  
Request Name or Key Display.  
Changing a Registered  
Transfer Station/Receiving  
Station  
B Enter the new Transfer Re-  
quest Name or key display,  
and then press [OK].  
To change the title  
A Press the {User Tools/Counter} key.  
A Press the title key under Select  
B Press [System Settings].  
Title.  
C
Press [Administrator Tools], and then  
press [TNext].  
5
To change the Fax Station  
D
Press  
Delete Transfer Request  
[Address Book: Program / Change /  
A Press [Fax].  
]
.
Proceed to step Awhen mes-  
sages are transferred by e-mail.  
E Select the name whose Transfer  
Station/Receiving Station you  
want to change.  
B Change the Transfer Station's  
information. See step on p.79  
G
Press the name key, or enter the  
registered number using the  
number keys.  
“Changing a Registered Fax  
Destination”.  
To change the IP-Fax Station  
Note  
❒ If you press , you can search  
by the registered name, user  
code, fax number, folder name  
or e-mail address.  
A Press [IP-Fax].  
B Change the Transfer Station's  
information. See step on p.82  
“Changing a Registered IP-Fax  
Destination”.  
H
❒ To change the name, key dis-  
play, and title, see p.70 “Chang-  
ing a Registered Name”.  
To change the E-mail Transfer  
Station  
Note  
❒ If you press , you can search  
for a user by Transfer Request  
name, fax number, or e-mail ad-  
dress.  
A Press [E-mail].  
B Change the Transfer Station's  
information. See steps and  
on p.85 “Changing a Regis-  
G
H
tered E-mail Destination”.  
103  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Addresses and Users for Facsimile/Scanner Functions  
G Press [Yes].  
To change the Receiving Station  
H Press [Exit].  
A Press [Receiving Station].  
B Select the Receiving Station  
I Press the {User Tools/Counter} key.  
you want to change.  
C
Press [Clear] to clear the number,  
and then enter the new number  
using the number keys  
G Press [OK].  
H Press [Exit].  
I Press the {User Tools/Counter} key.  
Deleting a Registered Transfer  
Station/Receiving Station  
5
A Press the {User Tools/Counter} key.  
B Press [System Settings].  
C
Press [Administrator Tools], and then  
press [TNext].  
D
Press  
[Address Book: Program / Change /  
Delete Transfer Request  
]
.
E Press [Delete].  
F Select the name whose Transfer  
Station/Receiving Station you  
want to delete.  
Press the name key, or enter the  
registered number using the  
number keys.  
Note  
❒ If you press , you can search  
by the registered name, user  
code, fax number, folder name  
or e-mail address.  
❒ To delete the name, key display,  
and title, see p.71 “Deleting a  
Registered Name”.  
104  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Authentication  
Registering Authentication  
Note  
SMTP Authentication  
❒ To register a name in the Ad-  
dress Book, see p.70 “Register-  
ing a Name”.  
For each user registered in the Ad-  
dress Book, you can register a login  
user name and login password to be  
used when accessing an SMTP server.  
F Press [Auth. Info].  
G Press [Specify Other Auth. Info] Info  
on the right side of SMTP Au-  
thentication.  
Reference  
To use an SMTP server, you need  
to program it beforehand. For de-  
tails, see “SMTP Server Settings”,  
Network Guide.  
H Press [Change] under Login User  
Name.  
Note  
❒ When [Do not Specify] is selected for  
SMTP Authentication, the User  
Name and Password that you have  
specified in SMTP Authentication  
of File Transfer settings applies.  
For details, see “User Tools Menu  
(System Settings)", Network Guide.  
5
I Enter the login user name, and  
then press [OK].  
Note  
A Press the {User Tools/Counter} key.  
❒ You can enter up to 191 charac-  
ters for the user name.  
❒ When using POP before SMTP  
Authentication, you can enter  
up to 63 alphanumeric charac-  
ters.  
B Press [System Settings].  
Reference  
p.151 “Entering Text”  
J Press [Change] under Login Pass-  
word.  
C
Press [Administrator Tools], and then  
press [TNext].  
K
Enter the password, and then press  
[OK].  
D Press [Address Book Management].  
Note  
❒ You can enter up to 64 charac-  
E Press the name you want to regis-  
ter or enter the registered number  
using the number keys  
ters for the password.  
L Enter the password again to con-  
firm, and then press [OK].  
M Press [OK].  
105  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Registering Addresses and Users for Facsimile/Scanner Functions  
Note  
E Press the name you want to regis-  
ter or enter the registered number  
using the number keys  
❒ To change the SMTP Authenti-  
cation settings, repeat steps to  
H
.
M
Note  
❒ To register a name in the Ad-  
dress Book, see p.70 “Register-  
ing a Name”.  
LDAP Authentication  
For each user registered in the Ad-  
dress Book, you can register a login  
user name and login password to be  
used when accessing an LDAP server.  
F Press [Auth. Info], and then press  
[TNext].  
G
Press [Specify Other Auth. Info] on the  
right side of LDAP Authentication.  
Reference  
To use an LDAP server, you need  
to program it beforehand. For de-  
tails, see “LDAP Server Settings”,  
Network Guide.  
H Press [Change] under Login User  
Name.  
5
Note  
❒ When [Do not Specify] is selected for  
LDAP Authentication, the User  
Name and Password that you have  
specified in Program/Change  
LDAP Server of Administrator  
Tools settings applies. For details,  
see “Program / Change / Delete  
LDAP Server”, Network Guide.  
I Enter the login user name, and  
then press [OK].  
Note  
❒ You can enter up to 128 charac-  
ters for the user name.  
A Press the {User Tools/Counter} key.  
Reference  
p.151 “Entering Text”  
J Press [Change] under Login Pass-  
word.  
B Press [System Settings].  
K
Enter the password, and then press  
[OK].  
Note  
❒ You can enter up to 128 charac-  
ters for the password.  
L Enter the password again to con-  
C
Press [Administrator Tools], and then  
press [TNext].  
firm, and then press [OK].  
M Press [OK].  
D Press [Address Book Management].  
Note  
❒
To change the LDAP Authentica-  
tion settings, repeat steps to  
.
M
H
106  
Download from Www.Somanuals.com. All Manuals Search And Download.  
6. Troubleshooting  
If Your Machine Does Not Operate As You  
Want  
The following chart contains explanations of common problems and messages.  
If other messages appear, follow the instructions displayed.  
Note  
❒ If you cannot make copies as you want because of the paper type, paper size  
or paper capacity problems, use recommended paper. See p.165 “Copy Pa-  
per”.  
General  
Problem  
Causes  
Solutions  
This message appears  
If the power does not come on even  
“Please wait.” ap-  
when you turn on the oper- after 2 minutes have elapsed, con-  
ation switch or change the tact your service representative.  
toner cartridge.  
pears  
The display is off.  
The screen contrast knob is Set the screen contrast knob to the  
turned to the dark position. light position to see the display pan-  
el properly.  
The machine is in Energy  
Saver mode.  
Press the {Energy Saver} key to can-  
cel Energy Saver mode.  
The operation switch is  
turned off.  
Turn on the operation switch.  
Nothing happens when the The main power switch is Turn on the main power switch.  
operation switch is turned turned off.  
on.  
The Earth Leakage Breaker Contact your service representative.  
is set to Off.  
Memory is full.  
There are too many  
scanned pages or stored  
files: hard disk capacity is  
exceeded.  
Press [Delete File] to delete unneces-  
sary documents.  
The function status indica- The function associated  
tor is red.  
Press the function key correspond-  
with the red indicator was ing to the indicator. Follow the in-  
interrupted.  
structions that appear on the control  
panel.  
107  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Troubleshooting  
Problem  
Causes  
Solutions  
The main power indicator This occurs in the follow-  
Close the exposure glass cover or  
ADF, and check if the machine com-  
municating with a computer.  
The exposure glass cov-  
continues blinking and  
does not turn off when  
pressed.  
ing cases:  
•
•
er or the ADF is open.  
The machine is commu-  
nicating with external  
equipment.  
•
The hard disk is active.  
The machine is preforming The machine may perform periodic  
“Self Checking...”  
image adjustment opera-  
tions.  
maintenanceduringoperations. The  
frequency and duration of mainte-  
nance depends on the humidity,  
temperature, and printing factors  
such as number of prints, paper  
size, and paper type. Wait for the  
machine to get ready.  
appears.  
Original images are print- You may have loaded the  
Load paper correctly. Load paper  
into Tray 1-4 with the print side up,  
and into the LCT or bypass tray  
with the print side down. See p.114  
“Orientation-Fixed Paper or Two-  
Sided Paper”.  
ed on the reverse side of  
the paper.  
paper incorrectly.  
6
The back of the printed  
The copier's internal parts Copy (print) a few sheets to remove  
sheet is smeared with ink. may have become smeared the smeared ink.  
with ink when misfed pa-  
per was removed.  
The guide boards may be  
smeared with ink.  
Clean the guide boards. See p.145  
“Cleaning the Guide Boards”  
Misfeeds occur frequently. The tray's side guides may Check the side guides are locked  
not be locked or may not be and set properly. See p.124 “Chang-  
set properly.  
ing the Paper Size”.  
The tray's end guide may  
not be set properly.  
Check the end guide is set properly.  
See p.124 “Changing the Paper  
Size”.  
You may have loaded pa- When using paper of a size that can-  
per of a size not shown on not be detected automatically, use  
the paper size selector.  
Tray Paper Settings to set the paper  
size. See p.56 “Tray Paper Size:  
(Tray 1-4)” and p.165 “Copy Paper”.  
Something has been placed Do not place anything on the finish-  
on the 500- or 1000-sheet  
finisher tray.  
er tray. Doing so may cause paper  
misfeeds.  
108  
Download from Www.Somanuals.com. All Manuals Search And Download.  
If Your Machine Does Not Operate As You Want  
Problem  
Causes  
Solutions  
An error message remains, When a misfeed message  
even if misfed paper is re- appears, it remains until  
Clear misfed paper, and then open  
and close the front cover. See p.119  
moved.  
you open and close the cov- “xClearing Misfeeds”.  
er as required.  
You turned off the main  
power switch.  
If you turn the machine off before  
removing misfed papers, the error  
message will reappear after turning  
the machine back on. Keep the ma-  
chine turned on while open-  
ing/closing the corresponding tray  
and the front cover  
When the the exposure  
glass cover / ADF is open, opening/closing the exposure glass  
the machine switches to  
Low-Power Mode or Sleep  
Mode.  
Keep the machine turned on while  
"Cannot detect  
original size." ap-  
pears.  
cover / ADF.  
Cannot print in duplex  
mode.  
You cannot use paper in  
the bypass tray for duplex in copier mode or with the printer  
printing. driver.  
For duplex printing, select Tray 1-4  
[1 Sided Copy] is selected for Select [2 Sided Copy] for Paper Type:  
6
Paper Type: Tray 1-4.  
Tray 1-4. See p.57 “Paper Type: Tray  
1–4”  
You forgot your user code.  
—
Contact your service representative.  
The user code entry dis-  
play appears.  
Users are restricted by user Enter the user code (up to 8-digits),  
codes. and then press [#].  
The Authentication screen Basic Authentication, Win- Enter your login user name and user  
appears.  
dows Authentication, or  
LDAP Authentication is  
set.  
password. See p.23 “When the Au-  
thentication Screen is displayed”.  
The use of the function is  
restricted to authenticated  
users only.  
Contact the administrator.  
“You do not have  
the privileges to  
use this func-  
tion.” is displayed.  
This user code is not al-  
lowed to use the function  
selected.  
Press the {Energy Saver} key. Con-  
firm that the display goes off, and  
then press the {Energy Saver} key  
again. The display will return to the  
user code entry display.  
“You do not have  
the privileges to  
use this func-  
tion.” continues to be  
displayed even though you  
have entered a valid user  
code.  
Authentication has failed. The entered login user  
Inquire the user administrator for  
name or login password is the correct login user name and  
not correct.  
login password.  
The machine cannot per-  
form authentication.  
Contact the administrator.  
109  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Troubleshooting  
Problem  
Causes  
Solutions  
You have tried to delete  
files without the authority who created the file. To delete a file  
to do so.  
Files can be deleted by the person  
“Selected files  
contain file(s)  
that the user does  
not have access  
privileges to.  
which you are not authorized to de-  
lete, contact the person who created  
the file.  
Please note that  
only the files  
with access privi-  
leges will be de-  
leted.” is displayed.  
Printing Problems  
Problem  
Action  
Colours are missing in some parts.  
•
Perform [Clean / Adjust] in the Maintenance menu.  
See ⇒ p.146 “Cleaning and Adjusting Internal  
Parts”.  
•
Clean the exposure glass. See ⇒ p.144 “Cleaning  
the Exposure Glass”.  
6
Colour lines appear.  
White lines appear.  
•
•
Clean the dustproof glass. See ⇒ p.146 “Cleaning  
the Dustproof Glass”.  
Perform [Clean / Adjust] in the Maintenance menu.  
See ⇒ p.146 “Cleaning and Adjusting Internal  
Parts”.  
•
Clean the exposure glass. See ⇒ p.144 “Cleaning  
the Exposure Glass”.  
The colours of the copied image are  
fainter than those of the original.  
Perform the auto colour calibration. ⇒ p.136 “Auto  
Colour Calibration”.  
A certain colour is printed more vividly  
than the others.  
The colours of the copied image are dif-  
ferent from those of the original.  
110  
Download from Www.Somanuals.com. All Manuals Search And Download.  
If Your Machine Does Not Operate As You Want  
Document Server  
Problem  
Solutions  
The number of scanned pages exceeds the capacity per  
file of the Document Server.  
"Scanned pages exceeded  
max. number. Do you want  
to store the scanned pag-  
es as a file?" appears.  
To store scanned pages as a file, press [Store File].  
Scanned data is stored as a file in the Document Server.  
If you do not want to store scanned pages, press [No].  
Scanned data is deleted.  
You forgot your password.  
Contact the administrator.  
You cannot find out what is stored in Check the date or time column in the Document Server:  
a file.  
Select Files to Print display.  
Check document content by printing it's first page. Press  
the line of the document in the Document Server: Select  
Files to Print display, and then press [Print 1st Page] fol-  
lowed by the {Start} key.  
Memory frequently becomes full.  
•
Press [Delete File] to delete selected documents to in-  
crease available memory.  
•
Delete documents stored using the scanner function.  
See Scanner Reference.  
6
You want to check print quality be- Check print quality by printing out only the first set us-  
fore making a large print run.  
ing the {Sample Copy} key.  
The copier or scanner function is in use. To cancel a job  
in progress, first press [Exit], and then press the {Copy}  
key or {Scanner} key. Next, press the {Clear/Stop} key.  
When the message "[Stop] key was pressed.  
Stop storing?" appears, press [Stop].  
"Original is being  
scanned by another func-  
tion." appears.  
Maintenance  
Problem  
Causes  
The waste toner bottle is  
Solutions  
Check your maintenance service  
"Used Toner Bottle  
full and it is time to replace contract.  
it.  
Replacement"  
"Used Toner Bottle  
is full."  
"Please replace  
Used Toner Bottle."  
111  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Troubleshooting  
BLoading Paper  
Note  
C Load paper into the tray with the  
print side up.  
❒ Fan the paper before loading it in  
the tray.  
❒ Straighten curled or warped paper  
before placing it in the tray.  
Reference  
For paper types and sizes, see  
p.165 “Copy Paper”.  
Loading Paper into Tray 1 and 2  
ZGJS140E  
Note  
Important  
❒ You can change the paper size ⇒  
❒ Do not stack paper over the lim-  
p.124 “Changing the Paper Size”  
it mark.  
A Pull out the paper tray slowly un-  
D Push in the paper tray slowly un-  
6
til it stops.  
til it stops.  
Loading Paper into Tray 3 and 4  
(optional)  
A Pull put the paper tray slowly un-  
til it stops.  
ZGJS120E  
B Lower the base panel by pushing  
“Push”. When paper is set in the  
tray, push down on the paper.  
ZGJS150E  
ZGJS130E  
112  
Download from Www.Somanuals.com. All Manuals Search And Download.  
BLoading Paper  
B Load paper into the tray with the  
B Align the paper and load it in the  
print side up.  
tray with the print side up.  
ZGJS180E  
ZGJS230E  
Important  
Important  
❒ Align the paper stacks and load  
them against the left and right  
walls, or a paper misfeed might  
occur.  
❒ Check that the top of the stack is  
not higher than the limit mark  
inside the tray.  
❒ Do not stack paper over the lim-  
C Push in the paper tray slowly un-  
it mark.  
til it stops.  
6
C Push the paper tray slowly in un-  
til it stops.  
Loading Paper into Large  
Capacity Tray (optional)  
Note  
❒ Load copy paper of the same size  
and direction in both left and right  
side trays.  
A Pull out the LCT, slowly until it  
stops.  
ZGJS170E  
113  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Troubleshooting  
Orientation-Fixed Paper or Two-Sided Paper  
Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead  
paper, punched paper, or copied paper) might not print correctly, depending on  
how the originals and paper are placed. Select [Yes] in Letterhead Setting under  
Copier/Document Server Features, and then place the original and paper as  
shown below (see “Letterhead Setting” Copy Reference). When printing with the  
printer function, placement orientation is the same.  
6
GGH100E  
114  
Download from Www.Somanuals.com. All Manuals Search And Download.  
DAdding Toner  
DAdding Toner  
When Dappears, it is time to add toner.  
R WARNING:  
• Do not incinerate used toner or toner containers. Toner dust might ig-  
nite when exposed to an open flame. Dispose of used toner containers  
in accordance with local regulations.  
R CAUTION:  
• Keep toner (used or unused) and toner containers out of reach of children.  
R CAUTION:  
• If toner or used toner is inhaled, gargle with plenty of water and move into a  
fresh air environment. Consult a doctor if necessary.  
R CAUTION:  
• If toner or used toner gets into your eyes, flush immediately with large  
amounts of water. Consult a doctor if necessary.  
R CAUTION:  
6
• If toner or used toner is swallowed, dilute by drinking a large amount of wa-  
ter. Consult a doctor if necessary.  
R CAUTION:  
• Avoid getting toner on your clothes or skin when removing a paper jam or  
replacing toner. If your skin comes into contact with toner, wash the affected  
area thoroughly with soap and water.  
• If toner gets on your clothing, wash with cold water. Hot water will set the  
toner into the fabric and may make removing the stain impossible.  
If the message "No toner: xxxx,xxxx" is shown on the display, replace the ap-  
plicable colour-toner.  
Note  
❒ "xxxx,xxxx" is shown as the colour of toner is almost empty, and the combi-  
nation of 1-4 of Yellow, Magenta, Cyan, and Black is displayed.  
Important  
❒ Fault may occur if you use toner other than the recommended type.  
❒ When adding toner, do not turn off the operation switch. If you do, settings  
will be lost.  
❒ Always add toner when the machine instructs you.  
115  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Troubleshooting  
Note  
❒ The message “DToner is almost empty.” on the display shows a toner  
name and the telephone number for ordering.  
❒ You can still make about 500 copies after the messages “DToner is almost  
empty.”, “Replace Toner Cartridge(s).”, and “Black, Yellow, Magenta, Cyan”  
appear cyclically, but replace toner early to prevent poor copy quality.  
❒ If “Toner Cartridge is not set properly.” appears, slide the toner cartridge  
back and forth twice, and push it until it stops.  
❒ The consumption of toner depends on the humidity, temperature and print-  
ing factors such as image size, density, number of prints, paper size, and pa-  
per type. Moreover, to preserve print quality, this machine automatically  
performs periodic maintenance using the toner.  
❒ Change all four colour-toner cartridges in the same way.  
❒ You cannot print immediately after inserting a new cartridge. Allow 6-7 min-  
utes per cartridge.  
❒ While loading black toner, the noise of the machine's processing may contin-  
ue for a while.  
Reference  
6
For details about toner storage, see p.141 “Toner Storage”.  
Removing/Inserting Toner  
❖ The yellow/magenta/cian toner  
•
•
•
1: Open the front cover of the machine.  
2: Pull the lever and open the green cover.  
3: Gently pull out the toner cartridge.  
AFT011S  
AFT012S  
AFT033S  
116  
Download from Www.Somanuals.com. All Manuals Search And Download.  
DAdding Toner  
•
4: Hold a new cartridge and shake it 10 or  
12 times.  
Note  
❒
Do not touch the "metal contact point"  
of the cartridge, or it may be damaged.  
AFT014S  
•
•
5: Hold the cartridge as shown and tap it 7-  
8 times against the palm of your other  
hand.  
AFT015S  
6: Carefully remove the tape.  
Important  
❒
Toner spills if the shutter opens. Take  
care to keep the shutter closed when re-  
moving the tape.  
AFT016S  
•
7:Insert the cartridge horizontally, and  
gently push it in completely.  
6
AFT034S  
❖ The black toner  
•
•
•
1: Open the front cover of the machine.  
2: Pull the lever and open the green cover.  
3: Gently pull out the toner cartridge.  
AFT011S  
AFT012S  
AFT013S  
117  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Troubleshooting  
•
4: Hold a new cartridge and shake it 10 or  
12 times.  
Note  
❒
Do not touch the "metal contact point"  
of the cartridge, or it may be damaged.  
AFT030S  
•
•
5: Hold the cartridge as shown and tap it 7-  
8 times against the palm of your other  
hand.  
AFT031S  
AFT032S  
AFT017S  
6: Carefully remove the tape.  
Important  
❒
Toner spills if the shutter opens. Take  
care to keep the shutter closed when re-  
moving the tape.  
•
7:Insert the cartridge horizontally, and  
gently push it in completely.  
6
-Issues When Installing the Toner Cartridge  
AFT018S  
Make sure the toner cartridge is not misaligned to the left (B). If it is, carefully  
lift and move the cartridge to the right so it is located at (A).  
Important  
❒ If the toner cartridge is misaligned, printing may be affected.  
118  
Download from Www.Somanuals.com. All Manuals Search And Download.  
xClearing Misfeeds  
xClearing Misfeeds  
R CAUTION:  
• The fusing section of this machine might be very hot. Caution should be tak-  
en when removing misfed paper.  
Important  
❒ When clearing misfeeds, do not turn off the operation switch. If you do, your  
copy settings will be lost.  
❒ To prevent misfeeds, do not leave any torn scraps of paper inside the ma-  
chine.  
❒ If paper misfeeds occur frequently, contact your service representative.  
Note  
❒ More than one misfed area may be indicated. When this happens, check all  
the areas indicated. See the following charts:  
• A, B, C,D,Y⇒ p.120  
• R (500-Sheet Finisher)⇒ p.123  
❒ Inside the finisher, or inside the front cover, there is a sticker explaining how  
6
to remove misfed paper.  
❖ If paper is stuck to the printer's right side heat roller  
When you open the internal cover of the duplex unit (right side of the ma-  
chine), you can see the holes in the upper surface of the development unit (the  
part with the warning label). Normally, from here you will be able to see the  
orange heat roller. If you can see paper in this area, contact your service rep-  
resentative.  
119  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Troubleshooting  
6
120  
Download from Www.Somanuals.com. All Manuals Search And Download.  
xClearing Misfeeds  
6
AFT005S  
121  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Troubleshooting  
6
122  
Download from Www.Somanuals.com. All Manuals Search And Download.  
xClearing Misfeeds  
6
AFT006S  
123  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Troubleshooting  
Changing the Paper Size  
Preparation  
B Lower the base panel by pushing  
"Push". When paper is set in the  
tray, push down on the paper.  
Be sure to select the paper size  
with User Tools and the paper size  
selector. If you do not, misfeeds  
might occur. See p.56 “Tray Paper  
Size: (Tray 1-4)”.  
Important  
❒ If you wish to change the paper  
size set in the LCT(optional), con-  
tact your service representative.  
Note  
ZGJS130E  
❒ Procedures for changing the paper  
size differ depending on the tray  
(paper tray 1, paper tray 2 or the  
optional paper tray units). Make  
sure you are following the appro-  
priate procedure before you begin.  
C If paper is loaded in the tray, re-  
move it.  
D Set the paper guide lock to the  
6
“unlocked" position.  
Reference  
For details about paper sizes and  
types, see p.165 “Copy Paper”.  
Changing the Paper Size of  
Tray 1 and 2  
A Make sure the paper tray is not in  
use. Then, pull out the paper tray  
slowly until it stops.  
ZJKY280J  
E While pressing the release lever,  
adjust the side guides to the paper  
size.  
ZGJS120E  
ZGJS210E  
124  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Changing the Paper Size  
F Pinching both sides of the end  
guide (A), move the end guide in  
the direction of the arrow (B) to  
open it.  
I Load paper into the tray with the  
print side up.  
ZGJS140E  
Important  
ZGJS290E  
❒ Do not stack paper over the lim-  
G Square the paper, and then load it  
in the tray with the copying face  
down.  
it mark.  
J Pushing the green lever of the  
side guide (A), move the side  
guide toward the paper stack un-  
til it stops (B).  
6
ZAJDLY027SJ  
Important  
ZGJS310E  
❒ Do not stack paper over the lim-  
it mark.  
K Confirm that the paper is fixed in  
place, and then lock the side  
guides.  
H Pinching both sides of the end  
guide (A), move the end guide in  
the direction of the arrow (B) to  
open it.  
ZGJS320E  
ZGJS290E  
125  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Troubleshooting  
L Pinching both sides of the end  
guide (A), move the end guide to-  
ward the paper stack until it stops  
(B).  
C Set the paper guide lock to the un-  
locked" position.  
ZGJS200E  
ZGJS330E  
D Pushing the green lever of the  
side guide (A), move the side  
guide toward you to open it (B).  
Important  
❒ Be sure to move the end guide;  
otherwise, the paper may mis-  
feed.  
M Slide the paper tray into the print-  
6
er carefully until it stops.  
Changing the Paper Size of  
Tray 3 and 4 (option)  
ZGJS211E  
A Pull out the paper tray slowly un-  
E Pinching both sides of the end  
guide (A), move the end guide in  
the direction of the arrow (B) to  
open it.  
til it stops.  
ZGJS150E  
B When paper is set in the tray, re-  
ZGJS220E  
move them.  
126  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Changing the Paper Size  
F Load paper into the tray with the  
I Pinching both sides of the end  
guide (A), move the end guide to-  
ward the paper stack until it stops  
(B).  
print side up.  
ZGJS230E  
ZGJS250E  
Important  
❒ Confirm that the top of the stack  
is not higher than the limit mark  
inside the tray.  
Important  
❒ Be sure to move the end guide;  
otherwise, the paper may mis-  
feed.  
G Pushing the green lever of the  
side guide (A), move the side  
guide toward the paper stack un-  
til it stops (B).  
J Slide the paper tray into the print-  
6
er carefully until it stops.  
If you load a paper size that is  
not selected automatically  
If you load a paper size that is not se-  
lected automatically, you need to  
specify the paper size with the control  
panel.  
Following paper sizes that are not se-  
lected automatically.  
ZGGH240E  
H Confirm that the paper is fixed in  
place, and then lock the side  
guides.  
Trays 1 and 2 : A5L, A6L,  
11"×17"L, 81/2"×14"L, 81/2"×11"K,  
51/2"×81/2"KL, 71/4"×101/2"KL,  
8"×13"L, 81/2"×13"L, 81/4"×13"L,  
8KL, 16KKL  
*1  
Trays 3 and 4  
: B5 JISL, A5L,  
81 /2 "×14"L, 81 /2 "×11"L,  
51/2"×81/2"KL, 71/4"×101/2"L,  
8"×13"L, 81/2"×13"L, 81/4"×13"L,  
8KL, 16KKL  
Tray 3 *2 : 81/2"×11"K  
*1  
Paper tray unit (option)  
LCT(option)  
*2  
ZGJS479E  
127  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Troubleshooting  
A Press the {User Tools/Counter} key.  
E Select the loaded paper size and  
feed direction, and then press  
[OK].  
B Press [System Settings].  
The set paper size and feed direc-  
tion is displayed.  
C Press [Tray Paper Settings].  
F Press the {User Tools/Counter} key.  
The initial display is shown.  
6
Important  
D Select the tray for which you want  
❒ If you want to print on paper  
that is selected automatically af-  
ter printing on a paper size that  
is not selected automatically,  
you must return the setting to  
“Auto Detect”. Reload the pa-  
per, repeat step to , and se-  
to change the paper settings.  
Note  
❒ Press either of [Tray Paper Size:  
Tray 1] to [Tray Paper Size: Tray 4].  
A
D
lect “Auto Detect" in step . The  
E
setting is returned to “Auto De-  
tect”.  
128  
Download from Www.Somanuals.com. All Manuals Search And Download.  
d Adding Staples  
d Adding Staples  
Important  
❒ If you use a staple cartridge other than that recommended, staple failure or  
staple jams might occur.  
Reference  
For the type of finisher, refer to “External Options” ⇒ p.19  
500-Sheet Finisher  
•
1: Open the side cover.  
2: Remove the cartridge.  
ZGJS795E  
ZGJS796E  
ZGJS797E  
ZGJS798E  
ZGJS799E  
6
•
•
3: Take out the empty refill in the direction  
of the arrow.  
•
•
4: Push in the new refill until it clicks.  
5: Pull out the ribbon.  
129  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Troubleshooting  
•
•
6: Reinstall the cartridge.  
7: Close the side cover.  
ZGJS800E  
1000-Sheet Finisher  
•
1: Open the front cover of the finisher and  
pull out the staple unit.  
ZGJS801E  
ZGJS802E  
ZGJS803E  
6
•
2: Hold the green lever and pull out the  
cartridge gently.  
•
•
3: Hold both sides of the cartridge.  
4: Pull up the upper unit of the cartridge.  
•
•
5: Take out the empty refill in the direction  
of the arrow.  
ZGJS804E  
6: Align the arrows on the new refill and  
the cartridge, and then push in the refill  
until it clicks.  
ZGJS805E  
130  
Download from Www.Somanuals.com. All Manuals Search And Download.  
d Adding Staples  
•
•
7: Push down the upper unit into the car-  
tridge gently.  
ZGJS806E  
8: Pull out the ribbon.  
ZGJS807E  
•
•
9: Hold the green lever and reinstall the  
cartridge until it clicks.  
10: Push back the staple unit and close the  
front cover of the finisher.  
ZGJS808E  
6
131  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Troubleshooting  
e Removing Jammed Staples  
Note  
❒ Staples might jam because of curled copy paper. In such a case, try turning  
the copy paper over in the tray. If there is no improvement, change to a copy  
paper with less curl.  
❒ When the 500-Sheet Finisher is installed, after removing jammed staples, sta-  
ples might not be ejected the first few times you try to use the stapler.  
Reference  
For the type of finisher, refer to “External Options” ⇒ p.19  
500-Sheet Finisher  
•
•
•
•
1: Open the side cover.  
2: Remove the cartridge.  
3: Open the face plate.  
4: Remove jammed staples.  
6
ZGJS795E  
ZGJS796E  
ZGJS810E  
ZGJS811E  
132  
Download from Www.Somanuals.com. All Manuals Search And Download.  
e Removing Jammed Staples  
•
•
5: Reinstall the cartridge.  
6: Close the side cover.  
ZGJS812E  
1000-Sheet Finisher  
•
1: Open the front cover of the finisher and  
pull out the staple unit.  
ZGJS801E  
ZGJS802E  
ZGJS813E  
ZGJS814E  
6
•
•
2: Hold the green lever and pull out the  
cartridge gently.  
3: Open the face plate of the cartridge.  
•
•
4: Remove jammed staples.  
5: Pull down the face plate of the cartridge  
until it clicks.  
ZGJS815E  
133  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Troubleshooting  
•
•
6: Hold the green lever and reinstall the  
cartridge until it clicks.  
7: Push back the staple unit and close the  
front cover of the finisher.  
ZGJS808E-01  
6
134  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Replacing the Stamp Cartridge  
Replacing the Stamp Cartridge  
When the stamp becomes lighter, re-  
place the cartridge.  
C Pull out the old stamp cartridge.  
Note  
❒ This stamp cartridge is used for  
facsimile and scanner functions.  
❒ Use the cartridge specified for this  
machine.  
❒ Do not add ink to the cartridge by  
yourself. Neglecting this can cause  
ink leakage.  
❒ Be sure not to dirty your fingers  
D Insert the new stamp cartridge.  
with ink from the cartridge.  
Insert the cartridge until the metal  
parts are no longer visible.  
A Open the ADF unit.  
6
ZGNH010J  
B Open the stamp cover.  
1. New Cartridge  
E Replace the stamp cover until it  
clicks.  
ZGNH011J  
F Close the ADF unit.  
135  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Troubleshooting  
Auto Colour Calibration  
If a certain colour is strong or the col-  
our of the copy differs from the origi-  
nal, adjust the yellow, magenta, cyan  
and black balance.  
Note  
❒ When performing the auto col-  
our calibration from the printer  
function, select test patterns  
from [600 × 600 dpi], [1800 × 600  
dpi] and [1200 × 1200 dpi] and  
then press [Start Printing].  
Note  
❒ If "DToner is almost empty." is  
shown on the display panel, the  
test pattern cannot be printed.  
❒ The test pattern will be printed  
on an A4K, 81/2”× 11”K size  
page (If A4K is not available  
then A3 L, B4 JISL will be  
used.). Make sure to check the  
paper set in the paper tray.  
A Press the {User Tools/Counter} key.  
❒ The counter will not proceed  
when the test pattern is printed.  
B Press [Maintenance].  
F Place the test pattern on the expo-  
sure glass and press [Start Scan-  
ning].  
6
The image will be corrected after  
"Please wait." disappears.  
Note  
C Press [Auto Colour Calibration].  
❒ The test pattern will not be read  
if it is set in the ADF.  
D Press [Start] on the “Copier Func-  
tion”.  
❒ Set the test pattern in the follow-  
ing way:  
Note  
❒ When performing the auto col-  
our calibration from the copy  
function, press [Start] under  
Copier Function. When per-  
forming from the printer func-  
tion, press [Start] under Printer  
Function.  
AFT038S  
❒ When the ADF is installed,  
make sure to set the test pattern  
on the exposure glass, and then  
2 or 3 white sheets, same size as  
the test pattern, above the test  
pattern.  
E Press [Start Printing] and a test pat-  
tern will be printed.  
136  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Auto Colour Calibration  
Returning to the previous setting  
Note  
❒ “Previous Setting” means to re-  
turn to the previous status be-  
fore any changes.  
A Press [Previous Setting] in the  
“Auto Colour Calibration .  
When returning the auto colour  
calibration of the copy function,  
press [Previous Setting] of the  
Copier Function. If returning  
the auto colour calibration of  
the printer function, press [Pre-  
vious Setting] of the Printer Func-  
tion.  
6
B Press [Yes].  
The settings return to the previ-  
ous contents.  
137  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Troubleshooting  
6
138  
Download from Www.Somanuals.com. All Manuals Search And Download.  
7. Remarks  
Dos and Don'ts  
• The area around the ventilation  
hole might feel warm. This is  
caused by exhaust air and is not a  
malfunction.  
R WARNING:  
• Keep the machine away from  
flammable liquids, gases, and  
aerosols. A fire or an electric  
shock might occur.  
• When the machine is not in use  
and in stand-by mode, you may  
hear a small noise inside. This is  
caused by the image stabilization  
process and is not a malfunction.  
R CAUTION:  
• Unplug the power cord from the  
wall outlet before you move the  
machine. While moving the ma-  
chine, you should take care that  
the power cord will not be dam-  
aged under the machine.  
• Do not turn off the power when  
the machine is in operation.  
• The machine might not produce  
good copy images if condensation  
forms inside as a result of rapid  
temperature change.  
Important  
❒ Do not turn the power off while  
the On indicator is lit or blinking.  
Doing so may damage the hard  
disk.  
• Do not open the covers of the ma-  
chine when it is in operation. If you  
do, misfeeds might occur.  
• Do not move the machine when  
❒ Before unplugging the power cord  
or turning off the main power  
switch, make sure remaining  
memory space is at 100%, as  
shown on the display. See p.26  
“Turning Off the Power” and p.26  
“Turning Off the Main Power”.  
the power is on.  
• If you operate the machine im-  
properly or a machine failure oc-  
curs, settings might be lost. Be sure  
to make a note of your machine  
settings.  
• The supplier shall not be liable for  
any loss or damage resulting from  
mechanical failure, loss of settings,  
or use of the machine.  
• When you use this machine for a  
long time in a confined space with-  
out good ventilation, you may de-  
tect an odd smell. To keep the  
workplace comfortable, we recom-  
mend that you keep it well venti-  
lated.  
• Do not touch areas on or around  
the fusing unit. These areas may  
become hot.  
• After scanning originals continu-  
ously, the exposure glass may be-  
come warm—this is not  
malfunction.  
a
139  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Remarks  
Saving Colour Copies  
• There is no difference between colour prints and colour copies in terms of fad-  
ing. However, for long-term storage, make sure to store them in a binder  
away from direct sunlight.  
• Toner may melt if a print and a half-dried print are put on top of each other.  
• Toner may also melt when using solvent type adhesive agents for pasting  
prints.  
• When folding prints, toner in the folds will come off.  
• Toner may melt if it is placed on mats made of chlorinated plastic in locations  
of high temperature for long periods of time.  
• Toner may melt if prints are placed in places of extremely high temperatures,  
such as near heaters.  
7
140  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Toner  
Toner  
Handling Toner  
R WARNING:  
• Do not incinerate used toner or toner containers. Toner dust might ig-  
nite when exposed to an open flame. Dispose of used toner containers  
in accordance with local regulations.  
R CAUTION:  
• Keep toner (used or unused) and toner containers out of reach of children.  
Important  
❒ Fault may occur if you use toner other than the recommended type.  
Reference  
To add toner, see p.115 “DAdding Toner”.  
Toner Storage  
When storing toner, the following precautions should always be followed:  
• Store toner containers in a cool, dry place free from direct sunlight.  
• Store on a flat surface.  
7
Used Toner  
Note  
❒ Toner cannot be re-used.  
141  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Remarks  
Where to Put Your Machine  
Environments to avoid  
Machine Environment  
• Locations exposed to direct sun-  
light or other sources of strong  
light (more than 1,500 lux).  
Choose your machine's location care-  
fully. Environmental conditions  
greatly affect its performance.  
• Locations directly exposed to cool  
air from an air conditioner or heat-  
ed air from a heater. (Sudden tem-  
perature changes can cause  
condensation to form inside the  
machine.)  
Optimum environmental conditions  
R CAUTION:  
• Keep the machine away from hu-  
midity and dust. Otherwise a fire  
or an electric shock might occur.  
• Locations close to machines gener-  
ating ammonia, such as a diazo  
copy machine.  
• Do not place the machine on an  
unstable or tilted surface. If it top-  
ples over, an injury might occur.  
•
Places where the machine will be  
subject to frequent strong vibration.  
R CAUTION:  
• Dusty areas.  
• If you use the machine in a con-  
fined space, make sure there is a  
continuous air turnover.  
• Areas with corrosive gases.  
7
Moving  
• Temperature: 10-32 °C (50-89.6 °F)  
(humidity to be 54% at 32  
°C, 89.6 °F)  
R CAUTION:  
• Humidity: 15-80% (temperature to  
• Unplug the power cord from the  
wall outlet before you move the  
machine. While moving the ma-  
chine, you should take care that  
the power cord will not be dam-  
aged under the machine.  
be 27 °C, 80.6 °F at 80%)  
• A strong and level base.  
• The machine must be level within  
5 mm, 0.2 inches: both front to rear  
and left to right.  
•
To avoid possible buildup of ozone,  
be sure to locate this machine in a  
large well ventilated room that has  
an air turnover of more than 30  
m3/hr/person.  
Important  
❒ Be careful when moving the ma-  
chine. Take the following precau-  
tions:  
• Turn off the main power. See  
p.26 “Turning Off the Main  
Power”.  
• Unplug the power cord from  
the wall outlet. When you pull  
out the plug from the socket,  
grip the plug to avoid damag-  
ing the cord, thereby reducing  
the risk of fire or electric shock.  
142  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Where to Put Your Machine  
• Close all covers and trays, in-  
cluding the front cover and by-  
pass tray.  
• When the main power switch is in  
the stand-by position, the optional  
anti-condensation heaters are on.  
In an emergency, unplug the ma-  
chine's power cord.  
❒ Move the machine carefully. If you  
do not, it could result in damage  
and stored files might be lost.  
• When you unplug the power cord,  
the anti-condensation heaters (op-  
tion) turn off.  
❒ Do not take off the holding stand.  
❒ Protect the machine from strong  
shocks. Impact can damage the  
hard disk and cause stored files to  
be lost. As a precautionary meas-  
ure, files should be copied to an-  
other computer.  
• Make sure the plug is inserted  
firmly in the wall outlet.  
•
Voltage must not fluctuate by more  
than 10%.  
• The wall outlet shall be installed  
near the machine and shall be eas-  
ily accessible.  
Power Connection  
R WARNING:  
Access to the Machine  
• Connect the machine only to  
the power source described  
on the inside front cover of  
this manual. Connect the pow-  
er cord directly into a wall out-  
let and do not use an  
Place the machine near the power  
source, providing the clearance areas  
shown.  
7
extension cord.  
• Do not damage, break or make  
any modifications to the pow-  
er cord. Do not place heavy  
objects on it. Do not pull it  
hard nor bend it more than  
necessary. These actions  
could cause an electric shock  
or fire.  
AAE004S  
1. Rear: more than 10 cm (4")  
2. Right: more than 55 cm (21.7")  
3. Front: more than 75 cm (29.6")  
4. Left: more than 10 cm (4")  
R CAUTION:  
• Unplug the power cord from the  
wall outlet before you move the  
machine. While moving the ma-  
chine, you should take care that  
the power cord will not be dam-  
aged under the machine.  
Note  
❒ For the required space when op-  
tions are installed, contact your  
service representative.  
R CAUTION:  
• When you disconnect the power  
plug from the wall outlet, always  
pull the plug (not the cable).  
143  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Remarks  
Maintaining Your Machine  
If the exposure glass, exposure glass  
cover, or ADF is dirty, copy clarity  
may be reduced. Clean these parts if  
they are dirty.  
Cleaning the Exposure Glass  
Cover  
❖ Cleaning the machine  
Wipe the exposure glass cover and  
ADF with a soft dry cloth. If stains  
remain, wipe with a well-wrung  
wet cloth, and then wipe the water  
off with a dry cloth. If the stains  
cannot be removed with water, use  
a neutral detergent.  
Important  
❒ Do not use chemical cleaners or or-  
ganic solvents, such as thinner or  
benzene. If such substances get in-  
side the machine or melt plastic  
parts, a failure might occur.  
ZGJS826E  
Cleaning the ADF  
❒ Do not clean parts other than those  
explicitly specified in this manual.  
Other parts should be cleaned only  
by your service representative.  
7
Cleaning the Exposure Glass  
ZGJS827E  
Clean 1 and 2.  
ZGGH420E  
Clean 1 and 2.  
144  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Maintaining Your Machine  
D Open the right cover of the print-  
Cleaning the Guide Boards  
er by pushing up the handle.  
R CAUTION:  
• The inside of the machine be-  
comes very hot. Do not touch the  
parts with a label indicating "v"  
(means hot surface). Touching  
"v" (means hot surface) could  
result in a burn.  
A Turn off the main power switch.  
AFS034S  
B Open the Bypass Tray.  
Important  
❒ Do not touch the inside of the  
printer as it may cause an inju-  
ry.  
E Wipe the guide boards with a dry  
cloth.  
The guide boards are installed as  
shown in the illustration.  
AFS032S  
7
Note  
❒ Remove the paper on the By-  
pass Tray to prevent them from  
falling.  
C If the Duplex Unit is installed,  
open it by pushing the catch up-  
wards.  
AFS037S  
Important  
❒ Do not use alcohol or detergent.  
F
Close the right cover of the printer.  
Note  
❒ Press "PUSH" to close the cover  
firmly.  
G If the Duplex Unit is installed,  
AFS033S  
close it.  
H Close the Bypass Tray.  
I Turn on the main power switch.  
145  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Remarks  
Cleaning and Adjusting  
Internal Parts  
Cleaning the Dustproof Glass  
The dustproof glass may require  
cleaning if white lines appear on the  
print side of the document.  
Perform the following procedure  
when missing colours and lines ap-  
pear on copies and prints.  
A Turn off the power switch.  
A Press the {User Tools/Counter} key  
B Open the front cover and remove  
and then [Maintenance].  
the cleaning brush.  
B Press [Clean / Adjust].  
C Slide the cleaning brush with the  
blue handle in and out, slowly 8  
to 10 times.  
C Press [Yes].  
Note  
❒ Cleaning may take a while.  
❒ Do not open the cover or turn  
off the power while the follow-  
ing display is shown and the  
machine is cleaning.  
ZGJS707E  
7
Important  
❒ Do not insert the brush forceful-  
ly, or the machine might be  
damaged.  
D The display will return to [Mainte-  
nance] automatically when clean-  
ing is finished. Press the {User  
Tools/Counter} key and exit User  
Tools.  
D Return the cleaning brush to its  
original position.  
E Close the front cover of the ma-  
chine.  
F Turn on the power switch.  
146  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Other Functions  
Other Functions  
To display the [Inquiry] settings, the  
machine must be configured. If you  
want to display the settings, contact  
your sales or service representative.  
Printing inquiry information  
A Press [Print Inquiry List].  
Inquiry  
The inquiry function lets you check  
the telephone numbers to contact for  
repairs or ordering toner. Be sure to  
contact your service engineer to veri-  
fy the following:  
B Press the {Start} key.  
Inquiry information is printed.  
C Press [Exit].  
❖ Consumables  
• Telephone No. to order  
• Toner  
D Press [Exit].  
Changing the Display  
Language  
• Staple  
• TX Stamp Name  
❖ Machine Maintenance/Repair  
• Telephone No.  
You can change the language used on  
the display. English is set as default.  
7
You can configure the machine to dis-  
play the settings in French. If you  
want to display the settings in anoth-  
er language, contact your sales or  
service representative.  
• Serial No. of Machine  
❖ Sales Representative  
• Telephone No.  
A Press the {User Tools/Counter} key.  
A Press the {User Tools/Counter} key.  
B Press [Inquiry].  
B Press [Français].  
Inquiry information appears.  
The language is changed to  
French.  
147  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Remarks  
C Press [Sortie].  
The menu appears in French.  
Changing Paper Thickness  
Settings  
Select [Normal] or [Middle Thick/90-  
105g/m2] depending on the type of  
plain paper.  
Note  
❒ Settings will not be cleared even  
when the {Clear Modes} key is  
pressed or the power is turned off.  
❒ All paper trays are set to [Normal]  
as default.  
A Press the {User Tools / Counter} key.  
7
B Press [Maintenance].  
C Press [Plain Paper Type].  
D Select the plain paper type for  
each tray depending on the paper  
to be set and press [OK].  
Note  
❒ When printing on paper thicker  
than 90 g/m2(24 lb.), select [Mid-  
dle Thick/90-105g/m2].  
E Press [Exit].  
148  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Counter  
Counter  
To display the total counter, the ma-  
chine must be configured. If you want  
to display the settings, contact your  
sales or service representative.  
Displaying the Total Counter  
You can display the total counter val-  
ue used for all functions.  
A Press the {User Tools/Counter} key.  
B Press [Counter].  
7
C To print a counter list, press [Print  
Counter List].  
D Press the {Start} key.  
A counter list prints out.  
149  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Remarks  
7
150  
Download from Www.Somanuals.com. All Manuals Search And Download.  
8. Entering Text  
Entering Text  
This section describes how to enter characters. When you enter a character, it ap-  
pears at the position of the cursor. If there is a character already at the cursor po-  
sition, the entered character appears before it.  
Available Characters  
• Alphabetic characters  
ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz  
• Symbols  
• Numerals  
0123456789  
Keys  
ZHWS030E  
Note  
❒ When entering uppercase or lowercase letters continuously, use [Shift Lock] to  
lock the case.  
151  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Entering Text  
How to Enter Text  
Entering letters  
A Press [Shift] to switch between uppercase and lowercase.  
B Press the letters you want to enter.  
Deleting characters  
A Press [Backspace] or [Delete All] to delete characters.  
8
152  
Download from Www.Somanuals.com. All Manuals Search And Download.  
9. Specifications  
Mainframe  
❖ Configuration:  
Desktop  
❖ Photosensitivity type:  
OPC belt  
❖ Original scanning:  
One-dimensional solid scanning system through CCD  
❖ Copy process:  
2 laser beam & dry electrostatic transfer system  
❖ Development:  
Mono component system  
❖ Fusing:  
Belt fusing system  
❖ Resolution:  
600 dpi  
❖ Exposure glass:  
Stationary original exposure type  
❖ Original reference position:  
Rear left corner  
❖ Warm-up time:  
99 seconds or less (23 °C, 73°F)  
❖ Originals:  
Sheet/book/objects  
❖ Maximum original size:  
A3L, 11" × 17"L  
153  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Specifications  
❖ Copy paper size:  
• Trays: A3L– A6L, 11" × 17"L – 51/2" × 81/2"KL  
• Bypass: A3L– A6L, 12" × 18"L – 51/2" × 81/2"KL  
• Tray 1, 2 (custom size):  
Vertical: 100 – 297mm, 3.94" – 11.69"  
Horizontal: 148 – 432mm, 5.83" – 17.00"  
• Bypass (custom size):  
Vertical: 90.0 – 305.0 mm, 3.55" – 12.00"  
Horizontal: 148.0 – 457.2mm, 5.83" – 18.00"  
•
Duplex: A3L– A5KL, 11"  
×
17"L – 51/2"  
×
81/2"L (except, 51/2"  
×
81/2"  
K)  
• LCT: A4K, 81/2" × 11"K  
❖ Paper weight:  
• Tray 1, 2: 64 – 163g/m2, 17 – 43.6 lb.  
• Bypass tray: 64 – 163g/m2, 17 – 43.6 lb.  
• Duplex: 60 – 105 g/m2, 16 – 28 lb.  
❖ Non-reproduction area:  
• Leading edge: Less than 4 2mm  
• Trailing edge: Less than 2 2mm/1.5mm  
• Left edge: Less than 2 2mm  
• Right edge: Less than 2 2mm  
❖ First copy time:  
OHP/Thick mode *1  
Standard mode  
Auto Colour Select  
mode *1  
Full Colour  
(4 colours)  
18 seconds or less  
25 seconds or less  
20 seconds or less  
9
Black, Yellow,  
Magenta, Cyan  
7.8 seconds or less  
16 seconds or less  
9.8 seconds or less  
(A4K, 81/2" × 11K" , when setting an original on the exposure glass and full  
size copying fed from Tray 1.)  
*1  
When you use the bypass tray, it takes a few more seconds.  
❖ Copying speed (Full Colour)  
Standard mode  
10 copies/minute  
5 copies/minute  
Thick mode  
OHP mode  
A4K  
4 copies/minute  
2 copies/minute  
2 copies/minute  
1 copies/minute  
A3L  
(When copying continuously in full size.)  
154  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Mainframe  
❖ Black, Yellow, Magenta, Cyan  
Standard mode  
Thick mode  
OHP mode  
A4K  
Type 1  
Type 2  
Type 1  
Type 2  
24 copies/minute  
32 copies/minute  
12 copies/minute  
16 copies/minute  
6.5 copies/minute  
3.2 copies/minute  
A3L  
3.2 copies/minute  
1.6 copies/minute  
(When copying continuously in full size.)  
❖ Reproduction ratio:  
Preset reproduction ratios:  
Metric version  
Inch version  
Enlargement  
400%  
200%  
141%  
122%  
115%  
100%  
93%  
400%  
200%  
155%  
129%  
121%  
100%  
93%  
Full size  
Reduction  
82%  
85%  
75%  
78%  
71%  
73%  
65%  
65%  
50%  
50%  
25%  
25%  
9
Zoom: From 25 to 400% in increments of 1%.  
❖ Maximum continuous copy run:  
100 sheets  
❖ Paper capacity:  
• Tray 1, 2: 250 sheets ( 80 g/m2, 20 lb.)  
• Bypass tray: 100 sheets (80 g/m2, 20 lb.)  
155  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Specifications  
❖ Power consumption:  
• Mainframe only  
Type 1/Type 2  
less than 1.5 kW  
less than 200 W  
less than 1.3 kW  
less than 1.5 kW  
Warm-up  
Stand-by  
During printing  
Maximum  
• Complete system *1  
Type 1/Type 2  
less than 1.5 kW  
less than 200 W  
less than 1.4 kW  
less than 1.5 kW  
Warm-up  
Stand-by  
During printing  
Maximum  
*1  
The Complete System consists of the mainframe, 1000-sheet finisher, duplex  
unit, internal tray 2, paper tray unit, fax unit, extra G3 interface unit, expansion  
memory, JBIG function upgrade unit, printer unit, and memory unit.  
❖ Dimensions (W × D × H up to exposure glass):  
Type1,2 : 550 × 682 × 781 mm, 21.7" × 26.9" × 30.8"  
❖ Space for main unit (W × D):  
Type 1, 2 : 550 × 682mm, 21.7" × 26.9"  
❖ Noise emission *1  
:
Sound power level:  
• Mainframe only  
9
Type 1/Type 2  
Stand-by  
Copying  
Less than 40 dB (A)  
Less than 65 dB (A)  
• Complete system *2  
Type 1/Type 2  
Stand-by  
Copying  
Less than 40 dB (A)  
Less than 70 dB (A)  
156  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Mainframe  
Sound pressure level: *3  
• Mainframe only  
Type 1/Type 2  
Stand-by  
Copying  
Less than 27dB(A)  
Less than 52dB(A)  
• Complete system *2  
Type 1/Type 2  
Stand-by  
Copying  
*1  
Less than 27dB(A)  
Less than 57dB(A)  
The above measurements made in accordance with ISO 7779 are actual value.  
The Complete System consists of the mainframe, ADF, 1000-sheet finisher, duplex  
unit, internal tray 2 and paper tray unit.  
*2  
*3  
Measured at the position of the bystander.  
❖ Weight:  
Types1,2: 85 kg, 187 lb.  
❖ HDD:  
about 40 GB  
• Capacity for Document Server  
about 15 GB  
• Capacity for memory sorting  
about 16 GB  
• Capacity for others  
about 9 GB  
9
157  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Specifications  
ADF  
❖ Mode:  
ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size origi-  
nals mode  
❖ Original size:  
• A3L – A5KL  
• 11" × 17"L – 51/2" × 81/2"KL  
• Vertical: 105 – 297mm, 4.2" – 11.6"  
• Horizontal: 128 – 1,200mm, 5.1" – 47.0"  
(128 – 432mm, 5.1" – 17.0" for Copier and Scanner functions)  
❖ Original weight:  
• 1-sided originals: 40 – 128g/m2 (11 – 34 lb.)  
• 2-sided originals: 52 – 105g/m2 (14 – 28 lb.) (Duplex)  
❖ Maximum number of originals:  
50 sheets (80g/m2, 20 lb.) or less than 11mm, 0.43"  
❖ Maximum power consumption:  
Less than 50W (power is supplied from the mainframe)  
❖ Dimensions (W×D×H):  
550 × 470 × 130mm, 21.7" × 18.5" × 5.1"  
❖ Weight:  
Approx. 10 kg, 22.1 lb.  
9
158  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Options  
Options  
Note  
❒ Specifications are subject to change without notice.  
500-Sheet Finisher  
❖ Paper size:  
A3L, B4 JISL, A4KL, B5 JISKL, A5K, 11" × 17"L, 81/2" × 14"L,  
81/2" × 11"KL, 81/2" × 13"L, 71/4" × 101/2"L, 8KL, 16KK  
❖ Paper weight:  
64 – 128g/m2, 17 – 34 lb.  
❖ Stack capacity:  
• 500 sheets (A4KL, 81/2" × 11"KL or smaller) (80g/m2, 20 lb.)  
• 250 sheets (B4 JISL, 8" × 13"L or larger) (80g/m2, 20 lb.)  
❖ Staple capacity:  
• 30 sheets (80g/m2, 20 lb.)  
❖ Staple paper size:  
A3L, B4 JISL, A4KL, B5 JISK, 11" × 17"L, 81/2" × 14"L, 81/2" × 13"L,  
81/2" × 11"KL, 8KL, 16KK  
❖ Staple paper weight:  
64 – 128g/m2, 17 – 34 lb.  
❖ Staple position:  
1 position (top left)  
9
❖ Power consumption:  
40W (power is supplied from the mainframe)  
❖ Dimensions (W × D × H):  
350 × 490 × 230mm, 13.8" × 19.3" × 9.1"  
❖ Weight:  
Approx. 10kg, 22.1 lb.  
159  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Specifications  
1000-Sheet Finisher  
Finisher Proof Tray :  
❖ Paper size:  
A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 12" × 18"L,  
11" × 17"L, 81/2" × 14"L, 101/2" × 71/4"KL, 81/2" × 13"L, 81/2" × 11"KL,  
8" × 13"L, 81/4" × 13"L, 51/2" × 81/2"KL, 8KL, 16KKL  
❖ Paper weight:  
64 – 163g/m2, 17.0 – 43.6 lb.  
❖ Stack capacity:  
• 250 sheets (A4KL, 81/2" × 11"KL or smaller) (80g/m2, 20 lb.)  
• 50 sheets (B4 JISL, 8" × 13"L or larger) (80g/m2, 20 lb.)  
Finisher Shift Tray :  
❖ Paper size:  
A3L, B4 JISL, A4KL, B5 JISKL, A5KL, 81/2" × 11"KL, 11" × 17"L,  
81/2" × 14"L, 101/2" × 71/4"KL, 8" × 13"L, 81/4" × 13"L, 81/2" × 13"L,  
51/2" × 81/2" KL, 12" × 18"L, 8KL, 16KKL  
❖ Paper weight:  
64 – 163g/m2, 17.0 – 43.6 lb.  
❖ Stack capacity:  
• 1,000 sheets (A4KL, 81/2" × 11"KL or smaller) (80g/m2, 20 lb.)  
• 500 sheets (B4 JISL, 8" × 13"L or larger) (80g/m2, 20 lb.)  
9
❖ Staple capacity:  
• 50 sheets (A4KL, 81/2" × 11"KL or smaller) (80g/m2, 20 lb.)  
• 30 sheets (B4 JISL, 8" × 13"L or larger) (80g/m2, 20 lb.)  
❖ Staple paper size:  
A3L, B4 JISL, A4KL, B5 JISKL, 12" × 18"L, 11" × 17"L, 81/2" × 14"L,  
81/2" × 11"KL, 101/2" × 71/4"KL, 8" × 13"L, 81/2" × 13"L, 81/4" × 13"L,  
8KL, 16KKL  
❖ Staple paper weight:  
64 – 90g/m2, 17 – 24 lb.  
❖ Staple position:  
• 1 staple – 2 positions (top left, bottom left)  
• 2 staples – 2 positions (left)  
160  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Options  
❖ Power consumption:  
Less than 50W (power is supplied from the mainframe)  
❖ Dimensions (W × D × H):  
527 × 520 × 790mm, 20.7" × 20.5" × 31.1"  
❖ Weight:  
Approx. 25kg, 55.2 lb.  
Bridge Unit  
❖ Paper Size:  
• Internal tray: A3L – A6L, 12" × 18"L – 51/2" × 81/2"L  
• 500-Sheet Finisher: A3L – A5K, 11" × 17"L – 51/2" × 81/2"L  
• 1000-Sheet Finisher: A3L – A5KL, 12" × 18"L – 51/2" × 81/2"KL  
❖ Paper weight:  
64 – 163g/m2, 17.0 – 43.6 lb.  
❖ Stack Capacity:  
250 sheets  
❖ Dimensions:  
418 × 446 × 128mm, 16.47" × 17.57" × 50.40"  
❖ Weight:  
3.3kg, 7.29 lb.  
Shift Sort Tray  
9
❖ Paper capacity:  
250 sheets (A4KL, 81/2" × 11"KL or smaller) (80g/m2, 20 lb.)  
125 sheets (B4 JISL, 8" × 13"L or larger) (80g/m2, 20 lb.)  
❖ Power consumption:  
3.6 W (power is supplied from the mainframe)  
❖ Dimensions (W × D × H)  
430 × 372 × 148 mm, 17" × 15" × 6"  
❖ Weight:  
Approx. 1.6kg, 3.5 lb.  
161  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Specifications  
Duplex Unit  
❖ Paper size:  
A3L, B4 JISL, A4KL, B5 JISKL, A5KL, 51/2"  
×
8 1/2"L, 71/4"  
×
10 1/2"L  
17"L  
,
,
81/2"  
×
11"KL, 8"  
×
13"L, 81/2"  
×
13"L, 81/2"  
×
14"L, 81/4"  
×
13"L, 11"  
×
8KL, 16KKL  
❖ Paper weight:  
64 – 105g/m2, 17 – 28 lb.  
❖ Power consumption (Max):  
35W (power is supplied from the mainframe)  
❖ Dimensions (W × D × H):  
121 × 479 × 510mm, 4.8" × 18.9" × 20.1"  
❖ Weight:  
Approx. 6kg, 13.3 lb.  
Internal tray 2 (1 bin tray)  
❖ Number of bins:  
1
❖ Available paper size:  
A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L,  
81/2" × 14"L, 81/2" × 11"KL, 101/2" × 71/4"KL, 8" × 13"L, 81/2" × 13"L,  
81/4"  
×
13"L, 51/2"  
×
81/2"KL, 8KL, 16KKL, 37/8"  
×
71/2"K, 41/8" 91/2"K  
,
×
C5 EnvK, C6 EnvK, DL EnvK  
9
❖ Paper capacity:  
125 sheets (80g/m2, 20 lb.)  
❖ Copy paper weight:  
64 – 105g/m2 (17 – 28 lb.)  
❖ Maximum power consumption:  
Less than 0.5 W (power is supplied from the mainframe)  
❖ Dimensions (W × D × H):  
530 × 435 × 120mm, 20.9" × 17.1" × 4.7"  
❖ Weight:  
Approx. 1.1 kg, 2.5 lb.  
162  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Options  
Bypass Tray  
❖ Paper size:  
• Standard size: A3L – A6L, 12" × 18"L – 51/2" × 81/2"KL  
• Custom size: Vertical (90.0 – 305.0mm, 3.55" – 12.00"), Horizontal (148.0 –  
457.2mm, 5.83" – 18.00")  
❖ Copy paper weight:  
64 – 163g/m2, 17 – 43.6 lb.  
❖ Dimensions (W × D × H):  
310 × 380 × 275mm, 12.4" × 15.2" × 11"  
❖ Paper capacity:  
• 64 – 90g/m2, 17 – 20 lb: 100 sheets  
❖ Weight:  
Approx. 3kg, 6.6 lb.  
Large Capacity Tray (LCT)  
❖ Paper size:  
A4K, 81/2" × 11"K  
❖ Paper weight:  
64 – 105g/m2, 17 – 28 lb.  
❖ Paper capacity:  
2,000 sheets (80g/m2, 20 lb.)  
9
❖ Power consumption  
Maximum. 30 W (power is supplied from the mainframe)  
❖ Dimensions (W × D × H, option unit):  
540 × 600 × 270mm, 21.3" × 23.6" × 10.6"  
❖ Weight:  
Approx. 25 kg, 55 lb.  
163  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Specifications  
Paper tray unit  
❖ Copy paper weight:  
64 – 128g/m2 (17 – 34 lb.)  
❖ Available paper size:  
A3L, B4 JISL, A4KL, B5 JISKL, A5KL, 11" × 17"L, 81/2" × 14"L,  
81/2" × 13"L, 81/2" × 11"KL, 81/4" × 13"L, 8" × 13"L, 71/4" × 101/2"L,  
51/2" × 81/2"KL, 8KL, 16KKL  
❖ Maximum power consumption:  
Less than 30 W (power is supplied from the mainframe)  
❖ Paper capacity:  
500 sheets (80g/m2, 20 lb.) × 2 trays  
❖ Dimensions (W × D × H):  
540 × 600 × 270mm, 21.3" × 23.6" × 10.6"  
❖ Weight:  
Approx. 25 kg, 55.2 lb.  
9
164  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Copy Paper  
Copy Paper  
Recommended Paper Sizes and Types  
The following limitations apply to each tray:  
Tray  
Type  
Paper Type and  
Weight  
Metric Version  
Inch Version  
Paper Ca-  
pacity  
64-105g/m2  
(17-28 lb.)  
Tray 1, 2  
A3L, B4 JISL, A4KL, A4L, B5 JISKL,  
250 sheets  
50 sheets  
20 sheets  
11"  
×
17"  
L
, 81/2"  
14"L,  
×
B5 JISKL, A5K,  
81/2" × 11"L  
81/2" × 11"KL  
*1  
*1 A5L, A6L, 11" × 17"L  
,
A3L, B4 JISL, A4K,  
A5KL, A6L,  
81/2" × 14"L, 81/2" × 11"K  
51/2" × 81/2"KL,  
,
51/2" × 81/2"KL,  
71/4" × 101/2"KL,  
71/4" × 101/2"KL,  
8" × 13"L, 81/2" × 13"L,  
81/4" × 13"L, 8KL, 16KKL  
8" × 13"L, 81/2" × 13"L,  
81/4" × 13"L, 8KL, 16KKL  
*2  
*2  
Custom size  
Custom size  
Vertical: 100.0-297.0 mm Vertical: 3.94"-11.69"  
Horizontal: 148.0-432.0 mm Horizontal: 5.83"-17.00"  
Thick paper *8  
106-163g/m2  
(28.3-43.6 lb.)  
A3L, B4 JISL, A4KL, A4L, B5 JISKL,  
B5 JISKL, A5K,  
81/2" × 11"L  
11"  
×
17"L, 81/2"  
14"L,  
×
81/2" × 11"KL  
*1  
*1 A5L, A6L, 11" × 17"L  
,
A3L, B4 JISL, A4K,  
A5KL, A6L,  
81/2" × 14"L, 81/2" × 11"K  
51/2" × 81/2"KL,  
,
51/2" × 81/2"KL,  
71/4" × 101/2"KL,  
71/4" × 101/2"KL,  
8" × 13"L, 81/2" × 13"L,  
81/4" × 13"L, 8KL, 16KKL  
8" × 13"L, 81/2" × 13"L,  
81/4" × 13"L, 8KL, 16KKL  
9
*2  
*2  
Custom size  
Custom size  
Vertical: 100.0-297.0 mm Vertical: 3.94"-11.69"  
Horizontal: 148.0-432.0 mm Horizontal: 5.83"-17.00"  
A4K *1  
OHP transparencies  
*8  
165  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Specifications  
Tray  
Type  
Paper Type and  
Weight  
Metric Version  
Inch Version  
Paper Ca-  
pacity  
64 - 105g/m2  
(17-28 lb.)  
Paper  
tray  
unit  
(op-  
tion)  
A3L, B4 JISL, A4KL, A3L, A4K, 11" × 17"L, 500sheets  
81/2" × 14"L, 81/2" ×  
B5 JISK, A5K, 11"× 17"L  
,
× 2  
81/2 × 11"K  
11"KL, 81/2" × 51/2"K  
*1  
*1  
B5 JISL, A5L,  
B4 JISL, A4L,  
81/2" × 14"L, 81/2" × 11"L  
,
B5 JISKL, A5KL,  
51/2" × 81/2"L,  
51/2" × 81/2"KL,  
71/4" × 101/2"L, 8" × 13"L  
,
,
71/4" × 101/2"L, 8" × 13"L  
,
,
81/2" × 13"L, 81/4" × 13"L  
81/2" × 13"L, 81/4" × 13"L  
8KL, 16KKL  
8KL, 16KKL  
*2  
*2  
Custom size  
Custom size  
Vertical: 148.0 - 297.0 mm Vertical: 5.83" - 11.69"  
Horizontal: 148.0 - 432.0 mm Horizontal: 5.83" - 17.00"  
9
166  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Copy Paper  
Tray  
Type  
Paper Type and  
Weight  
Metric Version  
Inch Version  
Paper Ca-  
pacity  
64-105g/m2  
(17-28 lb.)  
11" × 17"L, 81/2" ×  
Bypass  
Tray  
(option)  
A3L, A4L, 8" × 13"L,  
100 sheets  
11"L, 51/2" × 81/2"L  
A5L  
*3  
*3  
B4 JISL, A4K,  
A3L, B4 JISL, A4KL,  
B5 JISKL, A5K, B6 JISL  
,
B5 JISKL, A5KL,  
A6L, 11" × 17"L,  
B6 JISL, A6L,  
81/2" × 14"L,  
81/2" × 14"L, 81/2" × 11"K  
81/2" × 51/2"K,  
,
81/2" × 11"KL,  
51/2" × 81/2"KL,  
71/4" × 101/2"KL,  
71/4" × 101/2"KL,  
8" × 13"L, 81/2" × 13"L,  
81/2" × 13"L, 81/4" × 13"L  
,
81/4"  
×
13"  
L
, 12" 18"L,  
×
12" × 18"L, 8KL, 16KKL 8KL, 16KKL  
*4  
*4  
Custom size  
Vertical: 90.0-305.0 mm Vertical: 3.55"-12.00"  
Horizontal: 148.0-457.2 mm Horizontal: 5.83"-18.00"  
Custom size  
Thick paper *9  
106-163g/m2  
(28.3-43.6 lb.)  
11" × 17"L, 81/2" ×  
14"L, 81/2" × 11"L,  
51/2" × 81/2"L  
A3L, A4L, 8" × 13"L,  
A5L  
30 sheets  
*3  
*3  
B4 JISL, A4K,  
A3L, B4 JISL, A4KL,  
B5 JISKL, A5K, B6 JISL  
A6L, 11" × 17"L,  
81/2" × 14"L,  
,
B5 JISKL, A5KL,  
B6 JISL, A6L,  
81/2" × 14"L, 81/2" × 11"K  
81/2" × 51/2"K,  
,
81/2" × 11"KL,  
51/2" × 81/2"KL,  
71/4" × 101/2"KL,  
71/4" × 101/2"KL,  
8" × 13"L, 81/2" × 13"L,  
81/2" × 13"L, 81/4" × 13"L  
,
81/4" × 13"L, 12" × 18"L  
,
12" × 18"L, 8KL, 16KKL 8KL, 16KKL  
*4  
*4  
Custom size  
Vertical: 90.0-305.0 mm Vertical: 3.55"-12.00"  
Horizontal: 148.0-457.2 mm Horizontal: 5.83"-18.00"  
Custom size  
9
Translucent paper A3L, A4KL  
*7  
50 sheets  
*5  
A4K *3  
OHPtransparencies  
50 sheets  
*5  
*9  
Label paper  
B4L, A4KL  
1 sheet  
(adhesive labels)  
Envelope *3  
37/8" × 71/2"K, 41/8" × 91/2"K, C5 EnvK,  
–
C6 EnvK, DL EnvK  
64-105g/m2  
(17-28 lb.)  
A4K, 81/2" × 11"K *6  
Large  
Capaci-  
ty Tray  
(LCT)  
(op-  
2000  
(1000 +  
1000)  
sheets  
tion)  
167  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Specifications  
*1  
Select the paper size in System Settings. ⇒ p.56 “Tray Paper Size: (Tray 1-4)”  
*2  
*3  
Specify the paper size. ⇒ p.56 “Tray Paper Size: (Tray 1-4)”  
Place the paper in the bypass tray, and select the paper size. ⇒ “Copying from the  
Bypass Tray” in Copy Reference  
*4  
Place the paper in the bypass tray, and specify the paper size. ⇒ “Copying from the  
Bypass Tray” in Copy Reference  
With paper longer than 457mm, misfeeds, jams and creasing is more likely. Make  
sure paper is placed correctly so that it is fed straight.  
*5  
*6  
It is recommended to place one sheet at a time.  
The paper tray fence is immovable. If you wish to change the size of paper placed in  
this tray, contact your service representative.  
When loading translucent papers, set the paper direction along its recommendation.  
Select the paper type in System Settings. ⇒ p.57 “Paper Type: Tray 1–4”  
Select the paper type in System Settings. ⇒ p.57 “Paper Type: Bypass tray”, “Copy-  
ing from the Bypass Tray” in Copy Reference  
*7  
*8  
*9  
Important  
❒ If you use damp or curled paper, a misfeed may occur.  
Note  
❒ When loading paper, make sure the stack height does not exceed the lower  
limit mark of the paper tray. ⇒ p.112 “BLoading Paper”  
❒ When loading copy paper in the paper tray 1-4 and the large capacity tray  
(LCT), place the copy side of the paper face up.  
❒ When printing on paper less than 90g/m2(24lb.), select [Normal] in the control  
panel. When printing on paper between 90 to 105g/m2(24 to 28lb.), select [Mid-  
dle Thick/90-105g/m2] in the control panel. ⇒ p.148 “Changing Paper Thickness  
Settings”  
❒ When using thick paper, the machine may produce a different sound.  
❒ When loading copy paper in the bypass tray, place the copy side of the paper  
face down.  
❒ When you use the bypass tray, it is recommended to set the copy paper direc-  
9
tion to L.  
❒ When you load the OHP transparencies, check the front and back of the  
sheets, and place them correctly, or a misfeed might occur. When using OHP  
transparencies with a taped edge, set them so the taped edge is fed last. Set  
the paper direction to K and select A4K, 81/2"×11"K as paper size, ⇒ p.56  
“Tray Paper Size: (Tray 1-4)”, “Copying from the Bypass Tray” in Copy Refer-  
ence.  
❒ When you use OHP transparencies, shuffle them for each use. If you store the  
sheets in the tray, they may adhere and may cause feeding problems.  
❒ If multiple-sheet jams occur, load the paper sheet by sheet.  
❒ Envelopes should be fed using the bypass tray.  
❖ When copying onto envelopes  
• Be sure to set the size of the envelope before copying. For details, see  
“When Copying onto Envelopes” in the Copy Reference.  
• If you are printing onto the envelope from the printer driver, set the size  
of the envelope from the printer driver.  
168  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Copy Paper  
• When you are copying or printing on envelopes, select “Thick Paper”  
for the paper type.  
• The minimum vertical length of envelopes that can be loaded is 140  
mm, including opened flap.  
• Do not print on both sides.  
• Do not stack more than 10 envelopes in the output tray.  
• Do not use double-flapped envelopes.  
• Do not use envelopes with released tabs attached to the sealed part.  
• Some kinds of envelopes might wrinkle or the print quality may be af-  
fected, especially on overlaps.  
• Load envelopes bottom side first and flaps open.  
• Before loading envelopes, flatten opened flaps.  
❒ If you load paper of the same size in the same direction in two or more trays,  
the machine automatically shifts to the other tray when the first tray in use  
runs out of paper. This function is called Auto Tray Switching. (However, if  
one tray has recycled or special paper, the settings of the other trays must be  
the same for Auto Tray Switching.) This saves interrupting a copy run to re-  
plenish paper when making a large number of copies.  
❒ The paper types you can select in System Settings are only general classifica-  
tions. The copy quality for every kind of paper in a classification is not guar-  
anteed. See ⇒ p.169 “Non-recommended Paper” for more information.  
Non-recommended Paper  
R CAUTION:  
• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid  
a fire or machine failure.  
9
Important  
❒ To prevent faults, do not use any of the following kinds of paper:  
• Papers for inkjet printers  
• Thermal fax paper  
• Art paper  
• Aluminum foil  
• Carbon paper  
• Conductive paper  
• Paper with perforated lines  
• Hemmed-edge paper  
❒ Do not copy onto a side that already has copy on, or a fault might occur.  
❒ Do not use sheets with copies printed on them by another machine.  
169  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Specifications  
Note  
❒ To prevent misfeeds, do not use the following kinds of paper:  
• Bent, folded, or creased paper  
• Torn paper  
• Slippery paper  
• Perforated paper  
• Rough paper  
• Thin paper with little stiffness  
• Paper with a dusty surface  
❒ If you copy onto rough grain paper, the image might be blurred.  
Paper Storage  
Note  
❒ When storing paper, the following precautions should always be followed:  
• Do not store paper where it will be exposed to direct sunlight.  
• Avoid storing paper in humid areas (humidity: 70% or less).  
• Store on a flat surface.  
❒ Do not store paper vertically.  
❒ Under high temperature and humidity conditions, or low temperature and  
humidity conditions, store paper in a vinyl bag.  
9
170  
Download from Www.Somanuals.com. All Manuals Search And Download.  
INDEX  
Changing the paper size, 124  
Check Modes key, 21  
Cleaning the Dustproof Glass, 146  
Clearing misfeeds, 119  
Clearing the number of prints, 75  
Clear Modes key, 22  
Clear/Stop key, 22  
Colour circle, 21  
Colour selection keys, 22  
Combined function operations, 29  
Control panel, 17, 21  
Copy Count Display, 53  
Copy Paper, 165  
A
Adding a Group to Another Group, 97  
Adding Staples, 129  
Adding toner, 115  
Address Book  
Change Order, 64  
Edit Title, 65  
Program / Change / Delete Group, 63  
Select Title, 66  
Address book, 67  
Address Book Management, 63  
ADF, 17, 158  
cleaning, 144  
Cover sheet tray, 58  
Adjust/Program Colour key, 21  
Administrator Authentication Management, 61  
Administrator Tools, 61  
AOF (Always On), 66  
Authentication Information, 72  
Auto colour calibration, 136  
Auto Delete File, 66  
Auto Off, 27  
D
Delete All Files, 66  
Deleting a group, 97  
Deleting a registered e-mail destination, 86  
Deleting a registered fax destination, 80  
Deleting a registered folder, 90, 93  
Deleting a registered  
Transfer Station/Receiving Station, 104  
Deleting a user, 71  
Auto off timer, 59  
Auto Reset Timer  
printer, 60  
Deleting a user code, 73  
Display / Clear / Print Counter per User, 62  
Displaying names registered in groups, 95  
Displaying the Counter for each user code, 74  
Displaying the Total Counter, 149  
Display panel, 21, 23  
Auto reset timer  
copier/Document Server, 60  
facsimile, 60  
scanner, 60  
system, 59  
B
Display / Print Counter, 62  
Document Server, 35  
Browse network, 89  
Bypass tray, 163  
Deleting, 45  
Downloading, 46  
Printing, 42  
Selecting, 40  
C
Using the Document Server, 37  
Viewing, 45  
Do's and Don'ts, 139  
Changing a group name, 96  
Changing a name Registered Name, 70  
Changing a registered e-mail destination, 85  
Changing a registered fax destination, 79  
Changing a registered folder, 89, 92  
Changing a Registered IP-Fax  
Duplex unit, 162  
E
Destination, 82  
Changing a registered  
Earth Leakage Breaker, 18  
E-mail destination, 84  
Energy Saver key, 22  
Entering text, 151  
Environment, 142  
Exposure glass, 17  
cleaning, 144  
Transfer Station/Receiving Station, 103  
Changing a user code, 73  
Changing paper size of Tray 1 and 2, 124  
Changing Paper Thickness Settings, 148  
Changing the language, 147  
171  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Exposure glass cover  
cleaning, 144  
Extended Security, 62  
External options, 19  
O
Operation switch, 22, 25  
Options, 159  
P
F
Panel off timer, 59  
Panel Tone, 53  
Paper  
changing, 124  
loading, 112  
Paper tray, 18  
Paper tray priority  
copier, 56  
Fax destination, 76  
Firmware Version, 66  
Front cover, 17  
FTP, 91  
Function keys, 22  
Function Priority, 53  
Function reset timer, 54  
Function status indicators, 22  
facsimile, 56  
printer, 56  
Paper type  
I
Indicators, 21  
Inquiry, 147  
Internal options, 20  
bypass tray, 57  
tray 1–4, 57  
Power connection, 143  
Power indicator, 22  
Print Address Book  
Destination List, 65  
Printing the Counter for each user code, 74  
Print Priority, 53  
Program / Change Administrator, 62  
Program / Change / Delete LDAP Server, 66  
Program key, 21  
Protection  
Internal tray, 17  
Internal tray 2 (1 bin tray) (optional), 17  
Interrupt key, 22  
K
# key, 22  
Key Counter Management, 62  
L
code, 99, 100  
destination, 99  
Large Capacity Tray (LCT), 163  
Loading Paper  
Large Capacity Tray, 113  
Tray 3 and 4, 112  
Loading paper, 112  
R
Receiving Station, 101  
Registering a fax destination, 77  
Registering a name, 70  
Registering an e-mail destination, 84  
Registering a New Group, 94  
Registering a new user code, 72  
Registering an IP-Fax Destination, 81  
Registering a protection code, 99  
Registering a protection code  
to a group user, 100  
Registering a protection code  
to a single user, 99  
Registering a Transfer Station/  
Receiving Station, 101  
Registering Authentication, 105  
Registering Folders, 87  
paper size, 124  
Tray 1 and 2, 112  
M
Machine environment, 142  
Mainframe, 153  
Main power indicator, 22  
Main power switch, 17, 25  
Maintaining Your Machine, 144  
Misfeeds, 119  
Moving, 142  
Multi-Access, 31  
N
Registering Names, 70  
Number keys, 22  
Registering names to a group, 94, 95  
Registering the Transfer Request, 101  
Remarks, 139  
172  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Remove Paper Indicator, 17  
Removing a name from a group, 96  
Removing Jammed Staples, 132  
S
Safety information,  
9
Sample Copy key, 22  
Saving Colour Copies, 140  
Saving energy, 27  
Screen contrast knob, 21  
Set date, 60  
Set time, 60  
Slip sheet tray, 58  
SMB, 87  
Specification  
ADF, 158  
Duplex unit, 162  
Internal tray 2 (1 bin tray), 162  
Large Capacity Tray (LCT), 163  
Paper tray unit, 164  
Shift Sort Tray, 161  
Specifications, 153  
mainframe, 153  
Staples, 129  
Removing Jammed Staples, 132  
Start key, 22  
System Reset, 30  
T
Toner, 141  
adding, 115  
storage, 141  
To register an FTP folder, 91  
To register an SMB folder, 87  
Transfer Station, 101  
Tray paper size, 56  
U
Use LDAP Server, 66  
User Authentication Management, 61  
User Tools/Counter key, 21  
User Tools (System Settings), 49  
Using FTP to Connect, 91  
Using SMB to Connect, 87  
W
Warm Up Notice (copier/Document Server), 53  
Web browser, 45  
173  
Download from Www.Somanuals.com. All Manuals Search And Download.  
MEMO  
174  
AE  
AE  
B156-7540B  
Download from Www.Somanuals.com. All Manuals Search And Download.  
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:  
a means POWER ON.  
b means POWER OFF.  
cmeans STAND BY.  
Copyright © 2005  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Type for DSc424/LD124c/Aficio 3224C/ISC1024c  
Type for DSc432/LD132c/Aficio 3232C/ISC1032c  
Printed in China  
AE AE B156-7540B  
B1567540B  
Download from Www.Somanuals.com. All Manuals Search And Download.  

PYLE Audio Stereo Amplifier PMX402M User Guide
RCA CD Player RCU500 User Guide
Renesas Network Card R0E330850ACBP0 User Guide
Renesas Switch HD74HCT1G66 User Guide
Roland Speaker KCW 1 User Guide
Rotel Stereo Amplifier RA971 User Guide
Samson Headphones LS40 User Guide
Samsung Security Camera SCC B5342 User Guide
Samsung Tablet V130 User Guide
Schumacher Washer SE 1555A User Guide