Philips All in One Printer SFF 6170DW User Manual

SFF 6170dw

www.philips.com/welcome

EN User Manual

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Table of Contents

Introduction .............................................. 2

Make Copies Using the Second Profile ....................... 35

Make Copies Using User-Defined Settings ................. 36

Make Enlarged or Compressed Copies ....................... 36

Copying Several Documents onto one Page (= Mosaic

Copy) ................................................................................... 37

Copying both Sides of a Document onto One Side

(= Business Card Copy) .................................................. 37

Configure Settings for Second Profile .......................... 38

Dear Customer ................................................................... 2

1 General Safety Information................ 5

About this User Manual ..................................................... 7

2 Overview............................................... 8

Device Overview ................................................................ 8

Connections on the Rear Side ......................................... 8

Panel with Display ............................................................... 9

Overview of the Menu Functions ................................. 10

9 Telephone Book of the Device......... 39

Looking up an Entry ......................................................... 39

Saving Entry ........................................................................ 39

Edit Entry ............................................................................ 39

Delete an Entry ................................................................. 40

Delete all Entries .............................................................. 40

Printing the Telephone Book ......................................... 40

Groups ................................................................................ 40

Exporting/Importing the Telephone Book .................. 41

3 Initial Operation ................................ 12

Packing Contents ............................................................. 12

Removing Packaging Material ........................................ 12

Attaching the Document Support ................................ 14

Connecting the Telephone Cable ................................ 15

Connecting the Mains Cable ......................................... 15

Initial Installation ............................................................... 15

Connecting to the Computer ....................................... 16

10Fax....................................................... 42

Send a Fax Using Standard Settings .............................. 42

Loading Documents ......................................................... 42

Dialling a Number ............................................................ 43

Getting Outside Line ....................................................... 44

Sending Fax Later (= Timer Function) ......................... 44

Sending Fax Manually ....................................................... 44

Chain Dialling ..................................................................... 44

Eavesdropping while Connection is Established ........ 44

Sending to Multiple Recipients (= Broadcasting) ....... 45

Using Fax Templates ........................................................ 45

Faxing with the Companion Center SFX .................... 45

Fax Reception .................................................................... 47

Receiving Fax Manually .................................................... 47

Receive Faxes Silently ...................................................... 47

Receiving Faxes onto USB Storage Medium ............... 48

Time Stamp ........................................................................ 48

Setting Protected Fax Reception .................................. 48

Polling Faxes ....................................................................... 49

Jobs ....................................................................................... 49

Missed Calls ....................................................................... 50

4 Companion Center SFX ................... 17

Requirements .................................................................... 17

Installing the Driver and Software ............................... 17

5 Web Interface .................................... 19

Calling the Web Interface .............................................. 19

Access the Web Interface with an Internet Browser

............................................................................................... 19

6 Scanner ............................................... 20

Loading Documents ......................................................... 20

Scan Document and Save to a Computer .................. 21

Scan Document and Save onto a USB Storage Medium

............................................................................................... 22

Scanning Document and Saving on Network Computer

................................................................................................24

Scanning with the Companion Center SFX ............... 25

7 Printer and Printing Media ............... 26

Specifications for Print Media ........................................ 26

Insert Paper into the Paper Tray .................................. 26

Load Paper into the Manual Paper Feed ..................... 28

Loading Envelopes ............................................................ 28

Inserting Slides and Labels .............................................. 28

Loading Pre-printed Material ......................................... 29

Print a List of Available Documents on USB Storage

Medium ............................................................................... 29

Print Document from USB Storage Medium ............. 30

Delete Files on USB Storage Medium ......................... 31

Print Calendar ................................................................... 31

Sudoku: Printing a Game ................................................ 32

11Networks............................................ 51

Wireless Network (WLAN) .......................................... 51

Setting Up a Wireless Network (WLAN) .................. 51

Switching Wireless Networking (WLAN) On/Off ... 52

Setting up a Wireless Network (WLAN) Using the

Wizard ................................................................................ 52

Setting Up a Wireless Network (WLAN) Manually 52

Additional Wireless Network Settings ........................ 55

12Settings............................................... 56

Set Up Power Saving Function ...................................... 56

Set Up Toner Saving Function ....................................... 56

Set Up Paper Saving Function ........................................ 56

Selecting the Country ...................................................... 57

Selecting the Language ..................................................... 57

Setting the Date and Time .............................................. 57

Entering Your Telephone Number and Name .......... 58

Setting the Ring Tones .................................................... 58

8 Copier ................................................. 33

Loading Documents ......................................................... 33

Make Copy Using Standard Settings ............................ 34

Creating Multiple Copies ............................................... 35

Creating Crystal Copy with Image and Text Enhance-

ment (Crystal) ................................................................... 35

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Deactivating the Button Tones ..................................... 58

Configure Paper Settings ................................................ 58

Set Resolution ................................................................... 59

Setting the Contrast ........................................................ 59

Setting the Brightness ..................................................... 59

Additional Scanner Options .......................................... 60

Additional Copier Options ............................................ 60

Setting the Fax Reception Mode .................................. 60

Silent Fax Reception ........................................................ 61

Additional Options for Fax Transmission .................. 61

Additional Fax Reception Options ............................... 61

Locking the Device .......................................................... 62

Print Lists and Reports ................................................... 63

13Telephone Lines and Additional

Devices..................................................... 64

Switching Caller Line Identification (CLIP) On/Off .. 64

Selecting the Dialling Process ........................................ 64

Set up the Public Switch Telephone Network (PSTN)

............................................................................................... 64

Set up Private Branch Exchange (PABX) .................... 64

DSL Connection ............................................................... 65

ISDN Connection ............................................................ 65

Registering and De-Registering Additional Cordless

Telephones ........................................................................ 65

Connecting Additional Devices .................................... 66

Using Additional Telephones (Easylink) ...................... 66

Using an External Answering Machine ........................ 66

14Service................................................. 68

Access Help Pages ........................................................... 68

Display Counter Levels .................................................. 68

Displaying the Toner Level ............................................ 68

Checking the Firmware Version ................................... 68

Updating Firmware .......................................................... 69

Changing the Toner Cartridge ...................................... 69

Fixing a Paper Jam ............................................................ 71

Fixing a Document Jam ................................................... 74

Cleaning .............................................................................. 74

Calibrating the Scanner ................................................... 75

Using Service Codes ........................................................ 75

Power Cycling ................................................................... 76

Problems and Possible Causes ...................................... 77

Error Messages and Possible Causes ........................... 79

15Glossary .............................................. 83

16Appendix............................................. 86

Technical Data .................................................................. 86

Guarantee .......................................................................... 87

Declaration of Conformity (DoC) ............................... 88

Customer Information .................................................... 90

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1 General Safety Information

Introduction

Do not press down or use any force on the scanner cover

Your device has been tested in conformity with stand-

ards EN 60950-1 and IEC 60950-1 and should only be

operated with telephone systems and power equipment

that meet these standards. The device was built exclu-

sively for use in the indicated sales region.

Do not press forcefully on the scanner cover when you

scan thicker documents or three-dimensional items,

this could damage the scanner cover and/or the scanner

glass.

Introduction

Power Supply/Telephone Line

Check whether the mains voltage of your device

Do not make any changes or settings that are not

described in this user manual. Physical injury or damage

to the device or loss of data can result from improper

handling. Take note of all warning and safety notes indi-

cated.

Check whether the mains voltage of your device (indi-

cated on the type label) matches the mains voltage avail-

able at the setup location.

Emissions

This device complies with EN 55022 Class B. Use only

the power and telephones cables supplied. Before you

use the device make sure that you connected the tele-

Setting Up the Device

The device should rest securely on a stabile, flat surface.

phone cable supplied as described.

Never touch the power or telephone cable if the insulation is damaged.

If the device should fall, it can be damaged or can cause

injury to people, especially small children. Position all

cables in such a way that no one will stumble on them,

thus avoiding possible injuries to persons or damage to

the device itself. If the device is dropped it should be

Never touch the power or telephone cable if the insu-

lation is damaged. Replace damaged wires immediately.

Use suitable cables only; if necessary please contact our

technical customer service or your retailer.

Disconnect your device from the power and telephone networks during an electrical storm.

Disconnect your device from the mains and telephone

network during an electrical storm in order to avoid

electrical surge damage. If this is not possible, do not

inspected by a technical service center.

The distance between the device and other appliances or objects, must be at least 15 centimetres.

The distance between the device and other devices or

objects must be at least 15 centimetres; this also applies

to the use of additional cordless telephones. Do not

use the device during an electrical storm.

Before cleaning the surface of your device, disconnect it from the power and telephone networks.

Before cleaning the surface of your device, disconnect it

from the power and telephone networks. Use a soft,

lint-free cloth. Never use liquid, gaseous or easily flam-

mable cleansers (sprays, abrasives, polishes, alcohol).

Do not allow any moisture to reach the interior of the

place the device in the vicinity of radios or televisions.

Protect the device against direct sunlight

Protect the device against direct sunlight, heat, large

temperature fluctuations and moisture. Do not place

the device in the vicinity of heaters or air conditioners.

Observe the information on temperature and humidity

device.

Only clean the display with a dry, soft cloth.

in the technical data.

The device must have sufficient ventilation

Only clean the display with a dry, soft cloth. If the dis-

play breaks, a mildly corrosive liquid may escape. Avoid

The device must have sufficient ventilation and may not

be covered. Do not put your device in closed cabinets

or boxes. Do not place the machine on soft surfaces

such as tablecloths or carpets and do not cover the ven-

tilation slits. Otherwise, the device can overheat and

all contact with your skin and eyes.

In the event of a power failure, your device will not function;

In the event of a power failure, your device will not

function; saved data is retained.

Do not deactivate the device directly after print job or after entering settings.

catch on fire.

In rare cases, the saved settings can be partly or com-

pletely reset to factory defaults when the device is deac-

tivated or in the event of a power outage. Do not deac-

tivate the device directly after a print job or after enter-

ing settings.

The area in which you operate the device must be adequately ventilated

The area in which you operate the device must be ade-

quately ventilated, especially if the device is used fre-

quently. Set up your device in such a way that the flow

of the exhaust air stream points away from the work

station.

In the event that the device becomes too hot, or if you see smoke coming from the device

Computer Connection

Only Use High Speed USB Cable

Use only a custom high speed certified USB cable to

connect the device to your computer. The cable should

be no longer than 1.5 metres.

In the event that the device becomes too hot, or if you

see smoke coming from the device, you must immedi-

ately pull the power cable out of the power socket.

Have your device examined by trained professionals at

a technical service location. To prevent the spread of

fire, open flames should be kept away from the device.

Wireless Network (WLAN)

The functioning of security systems, medical equipment

Do not plug in the device in moist rooms.

Do not plug in the device in moist rooms. Never touch

the mains cable, the mains connection or the telephone

or sensitive devices can be disrupted by the transmis-

sion power of the device. Observe any usage regula-

socket with wet hands.

Do not allow liquids to enter into the device.

Do not allow liquids to enter into the device. Discon-

nect the device from the electrical power source and

from the telephone network, if liquids or foreign

objects have entered the device and have your device

examined by trained professionals at a technical service

tions (or restrictions) in the vicinity of such equipment.

High frequency radiation affects medical devices.

The use of this device can affect the operation of insuf-

ficiently shielded medical devices and hearing aids and

pacemakers through the release of high frequency radi-

ation. Also consult a doctor or the manufacturer of the

medical device to establish whether these are suffi-

ciently shielded from external high frequency radiation.

location.

Do not allow children to handle the device without supervision.

Do not allow children to handle the device without

supervision. The packing materials should be kept out of

the hands of children.

General Safety Information ·

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USB Storage Media

Only use storage media that are compatible with the device.

Repairs

Danger—Heat!

Only use storage media that are compatible with the

The fuser unit and and its surroundings inside the device

device. Ensure that the power of a USB device does not

exceed the permitted amp limit of the USB connection.

You can only connect one high power device (USB 2.0)

to each USB connection. Do not connect additional

devices—such as batteries, fans, charging devices—to

your machine. The device only recognises storage

media which are formatted with FAT16 or FAT32.

become hot during operation. Do not touch these parts

if you have opened the device. Proceed with care when

you are removing a paper jam for instance.

Display

Should disruptions occur, follow the instructions on the

display and on the error report.

Repairs

Do not make any repairs to the device yourself.

Improper maintenance can result in injuries or damage

to the device. Only have your device repaired by an

authorised service centre.

NTFS is not supported.

Never pull out the storage medium while the device is accessing it.

Never pull out the storage medium while the device is

accessing it. This could cause data to be damaged or

Do not remove the type label from your device; this

would void the warranty.

lost.

Updating Firmware

When carrying out a Firmware update only use the

Firmware file for your device from the website:

www.sagemcom.com. Using other Firmware files can

lead to your device not functioning properly. Sagemcom

accepts no liability for device malfunctions which can be

Laser Safety

With specific reference to lasers, the equipment com-

plies with laser product performance standards set by

governmental, national, and international agencies as a

Class 1 Laser Product. It does not emit hazardous light,

as the beam is totally enclosed during all phases of cus-

tomer operation and maintenance.

traced back to the use of third party Firmware.

GPL Text

The firmware running on the device is partly licensed

under GPL. If you have any questions about the licensing

of a specific part of the firmware, feel free to contact us

on the email address: [email protected].

We can send you a CD containing the relevant source

code for the cost of production.

Direct (or indirect reflected ) eye contact with the laser

beam might cause serious eye damage. Safety precau-

tions and interlock mechanisms have been designed to

prevent any possible laser beam exposure to the oper-

ator. Only a qualified service technician should open the

device and carry out service operations.

Consumable Materials

Original Consumable Material

Use only original consumable materials. These are avail-

Class

Laser Product

Ã Class 1 Laser Product

able from a specialised retailer or through our order

service (see back side of this user manual). Other con-

sumable materials could damage the device or shorten

its service life.

Environment

Dispose of old consumable materials according to the

waste regulations of your country.

Caution when Handling Toner Powder:

If you breathe in toner powder, go into the fresh air

immediately. Call a doctor immediately!

If you get toner powder in your eyes, rinse them with a

lot of water for at least 15 minutes. Call a doctor imme-

diately!

If you have swallowed toner powder, drink small

amounts of water. Try NOT to vomit. Call a doctor

immediately!

Toner Cartridge

Never open a toner cartridge. Store both new and used

cartridges in a place where they will not come into the

hands of children.

Paper Jam

In case of a paper jam, remove the paper carefully out

of the device. Throw the paper away carefully: It is pos-

sible that the toner may not be completely set on the

print-out, and toner dust could be released into the air.

If toner dust is released into the air, you should avoid allowing it to contact your skin and eyes.

If toner dust is released into the air, you should avoid

allowing it to contact your skin and eyes. Do not inhale

the released toner dust. Remove the toner dust from

clothing or objects with cold water; hot water would

only cause the toner to set. Never remove loose toner

dust with a vacuum cleaner.

Philips · LaserMFD 6170dw

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About this User Manual

With the installation guide on the following pages, you

can start using your device quickly and easily. Detailed

descriptions can be found in the following sections of

this user manual.

Read the entire user manual carefully. Follow all safety

instructions in order to ensure proper operation of

your device. The manufacturer accepts no liability if

these instructions are not followed.

Symbols Used

Troubleshooting

Notice

Troubleshooting

This symbol designates tips that will help you

to use your device more effectively and easily.

Damage to the Device or Loss of Data!

CAUTION!

Damage to the Device or Loss of Data!

This symbol gives warning of damage to the

device and possible loss of data. These dam-

ages can result from improper handling.

Danger to Persons!

DANGER!

Danger to Persons!

This symbol gives warning of danger to per-

sons. Physical injury or damage can result

from improper handling.

Radiation Hazard!

DANGER—LASER!

Radiation Hazard!

This symbol in the user manual or inside the

device indicates a danger of visible and invisi-

ble radiation. Eye injuries or other damage can

result from improper handling.

Heat risk!

DANGER—HEAT!

Heat risk!

This symbol in the user manual or inside the

device indicates a danger of hot surfaces.

Physical injury or damage can result from

improper handling.

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2 Overview

Scanner Glass of the Automatic Document Feeder

‚ Scanner glass of the automatic document feeder

Device Overview

Scanner glass

Cover of the Automatic Document Feeder

ƒ Scanner glass

‚ Cover of the automatic document feeder

Toner Cartridge

Document Feed Slot

„ Toner cartridge

ƒ Document feed slot

Paper Jam Door (Print Unit)

Document Guide

… Paper jam door (print unit)

„ Document guide

Übersicht nummeriert

Document Support

… Document support

Scanner Cover

† Scanner cover

Letter Keypad (Covered)

‡ Letter keypad (covered)

Paper Tray

ˆ Paper tray

Manual Paper Feed

‰ Manual paper feed

Printer Output Tray

Š Printer output tray

Device Cover

‹ Device cover

Panel with Display

Œ Panel with display

USB Host Connection

…ý socket—USB Host connection for storage

medium

Übersicht nummeriert

Connections on the Rear

Side

LINE Socket

‚ FAX/Ñ socket—Connection socket for telephone

cable

EXT Socket

ƒ AUX./Ò socket—Connection socket for addi-

tional devices

Tension lever of the fixer unit

„ Tension lever of the fixer unit (Two levers!)

USB Host Connection

…ý socket—USB Host connection for storage medium

USB Connection for the Computer

†ý socket—USB connection for the computer

Paper Jam Door (Fuser Unit)

‡ Paper jam door (fuser unit)

Mains Cable Socket

ˆ Mains cable socket

On/Off Switch

‰ On/Off switch

Rückansicht nummeriert SFF3

Spaltenumbruch

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Resolution

f—Setting higher resolution for faxes (DEFAULT,

Panel with Display

FINE, SFINE, PHOTO) and copying (AUTO, TEXT,

Red Lamp

Red lamp Æ—If the lamp flashes or is lit, please read

QUALITY, PHOTO)

Fax

what is indicated on the display

FAX—Start a fax transmission or fax reception

Green Lamp

Copy

Green Lamp â—The green lamp â on the panel will

COPY—Press twice: making copies automatically.

flash whenever there is a fax present in the memory.

Press once: adjusting copies

Stop

Scan

j—Function abort / return to the starting mode

SCAN—Open selection menu for scanning functions

Redial / caller list

C—Calling the menu functions / Returning to the pre-

@—Redial / caller list: The redial / caller list contains

the last numbers dialled and the last calls received (©

indicates the numbers dialled, ® the calls received and *

vious menu level / deleting individual digits

Arrow Keys

[—Setting number of copies / navigation within the

menu / selecting options / moving the cursor

the calls missed).

Broadcast Transmissions

OK—Press twice: making copies automatically. Press

À—Broadcasting: You can send one fax to multiple

once: adjusting copies / Menu Navigation: confirming

recipients in succession.

Speaker (Basic)

input

μ—Listening while connection is established

Start (Starting Transmission of Messages / Starting Action)

Number Keys

o—Starting transmission of message / starting action

Numeric keys (0—9)—Entering digits

Contrast

ECO

¬—Set the contrast for the scanner

ECO—Retrieves the paper, power and toner saving /

Zoom

Ô/ZOOM—Set the zoom parameter (reduced or

make a copy using the toner saving function

Letter Keypad

enlarged scans)

Keys (A – Z)—Entering characters / + – Shift key:

Entering capital letters / \ – deleting individual charac-

ters / | – add line break / õ and enter letter key – spe-

cial characters / ½ ꢀ – enter space and @ sign

Duplex

Õ/DUPLEX—Select double-sided or one-sided print-

ing (Duplex/Simplex)

Paneel MF 5571dw

Spaltenumbruch

Overview · Panel with Display

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2 Printer

Overview of the Menu

Functions

Configure Paper Settings

20 Configure paper settings ........................page 58

Print a List of Available Documents on USB Storage Medium

211 Print a list of available documents on USB

Introduction

The following functions are available on your device.

storage medium...................................................page 29

Print Document from USB Storage Medium

There are two ways in which you can call functions.

212 Print document from USB storage medium

Menu Navigation

Navigating in the Menu: Press C to access the func-

tion menu. Page through [ menu entries. Use OK to

select a menu function. Press C to return to the previ-

ous menu level. Press j to close the menu and return

.................................................................................page 30

3 Scanner

Scan Document and save to

Computer

31 Scan document and save to a computer

to the starting mode.

Direct Loading

.................................................................................page 21

Calling Functions Directly: You can call a menu

function directly using the function number. Press C

and enter the appropriate function number using the

numeric keypad. Confirm with OK. You will find the

function number in the following list.

Scan Document and Save onto a USB Storage Medium

32 Scan document and save onto a USB storage

medium..................................................................page 22

Scanning Document and Saving on Network Computer

36 Scans document and saves on network

computer...............................................................page 24

Configure Scanner Settings

30 Configure scanner settings......................page 60

0 Settings

Setting the Paper, Power and Toner Saving Functions.

4 Fax

002 Setting the paper, power and toner saving

Settings for fax transmission

functions. ..............................................................page 56

401 Set fax transmission...........................page 61

Deactivating the Button Tones

Settings for Fax Reception

007 Deactivating the Button Tones......page 58

402 Set fax reception................................page 61

Setting the Date and Time

Setting Protected Fax Reception

01 Setting the date and time........................page 57

403 Setting Protected Fax Reception....page 48

Entering Name

Switches Time Stamp On/Off

021 Entering name ....................................page 58

404 Switches time stamp on/off..............page 61

Entering Number

Sending a Fax

022 Entering number................................page 58

41 Sending a Fax..............................................page 42

Setting the Country

Poll Faxes

031 Setting the Country ..........................page 57

42 Poll faxes .....................................................page 49

Setting the Telephone Network

Receiving Faxes onto USB Storage Medium

032 Set the telephone network¦*...........page 64

44 Receiving faxes onto USB storage medium

Setting the Language

033 Setting the Language.........................page 57

.................................................................................page 48

Setting the Fax Reception Mode

Printing the Fax Templates

041 Setting the fax reception mode......page 60

45 Printing the Fax Templates .....................page 45

Setting the Number of Ring Tones for Fax Reception

042 Set the number of ring tones for fax

5 Telephone Book

reception ..............................................................page 58

Switch PABX Operation On/Off

Looking up an Entry

051 Switch PABX operation on/off.......page 65

511 Looking up an entry...........................page 39

Enter a dialling code for the PABX operation

Saving Entry

0522 Enter a dialling code for the PABX

512 Saving Entry.........................................page 39

Creating Group

operation..............................................................page 65

513 Creating group....................................page 40

Selecting the Dialling Process

Edit Entry

053 Set the dialling mode (tone/pulse dialling)¦*

514 Edit Entry .............................................page 39

................................................................................page 64

Deleting an Entry

Setting Ring Tone

515 Deleting an Entry ...............................page 40

054 Selecting the Ring Tone...................page 58

Printing the Telephone Book

Setting the Ring Volume

516 Printing the telephone book............page 63

055 Setting the ring volume....................page 58

Load Telephone Book from USB Storage Medium

Switching Caller Line Identification (CLIP) On/Off

517 Load telephone book from USB storage

057 Switches Caller Line Identification (CLIP)

medium..................................................................page 41

on/off.....................................................................page 64

Saving Telephone Book onto USB Storage Medium

Function is not supported in all countries and networks

518 Saving telephone book onto USB storage

*¦Function is not supported in all countries and net-

works

medium..................................................................page 41

5 Cordless Telephone

1 Copier

Registering Cordless Telephone

Set the copier settings

521 Registering cordless telephone¦* ....page 65

10 Set the copier settings.............................page 59

Deregistering Cordless Telephone

Make Copy Using Standard Settings

522 De-registering cordless telephone¦*

11 Make copies using standard settings ....page 34

.................................................................................page 66

Make copies using settings from the second profile

Looking for Cordless Telephone

12 Make copies using the second profile..page 35

523 Locating cordless phones¦* ..............page 66

Make Enlarged or Compressed Copies

*¦Function is Optional

13 Make enlarged or compressed copies.page 36

*¦Function is optional and functions only with an original

adapter, which you can purchase through our order

service. More information: support.service@sagem-

com.com

Copying Several Documents onto one Page (= Mosaic Copy)

14 Copy several documents on one page

(= Mosaic-copy)..................................................page 37

Creating Crystal Copy with Image and Text Enhancement (Crystal)

15 Creates Crystal copy with image and text

enhancement (Crystal)......................................page 35

Copying both Sides of a Document onto One Side (= Business Card Copy)

16 Copies both sides of a document onto one side

(= business card copy) ......................................page 37

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7 Jobs

Immediate Job Execution

71 Immediate job execution........................page 49

Changing a Job

72 Changing a job...........................................page 49

Deleting a Job

73 Deleting a job ............................................page 49

Printing a Job

74 Printing a job..............................................page 49

Printing the Job List

75 Printing the jobs list .................................page 63

8 Lists and Reports

Printing List of Settings

80 Printing list of settings .............................page 63

Printing the List of Available Functions

81 Printing the List of Available Functionspage 63

Printing Fax Journal

82 Printing fax journal ...................................page 63

Printing the Telephone Book

83 Printing the telephone book ..................page 63

Printing the Job List

84 Printing the jobs list .................................page 63

Print Calendar

85 Print Calendar ...........................................page 31

Printing Sudoku

86 Sudoku: printing a game..........................page 32

Printing the Fax Templates

87 Printing the Fax Templates.....................page 45

9 USB Storage Medium

Print a List of Available Documents on USB Storage Medium

911 Print a list of available documents on USB

storage medium ..................................................page 29

Print Document from USB Storage Medium

912 Print document from USB storage medium

................................................................................page 30

Scan Document and Save onto a USB Storage Medium

913 Scan document and save onto a USB

storage medium ..................................................page 22

Receiving Faxes onto USB Storage Medium

914 Receiving faxes onto USB storage medium

................................................................................page 48

Delete Files on USB Storage Medium

915 Delete files on USB storage medium

................................................................................page 31

9 Miscellaneous

Locking the Device

92 Locking the Device...................................page 62

Calibrating the Scanner

931 Calibrating the Scanner....................page 75

Using Service Codes

933 Using service codes...........................page 75

Checking the Firmware Version

934 Checking the firmware version......page 68

Query the counter levels

94 Query the counter levels........................page 68

Displaying the Toner Level

946 Displaying the Toner Level .............page 68

08 Wireless Network (WLAN)

Switching Wireless Network (WLAN) On/Off

080 Switches wireless network (WLAN) on/off

................................................................................page 52

Setting up a Wireless Network (WLAN) Using the Wizard

081 Sets up a Wireless Network (WLAN) using

the wizard.............................................................page 52

Setting Up a Wireless Network (WLAN) Manually

082 Sets up a Wireless Network (WLAN)

manually................................................................page 52

Set IP Address Assignment

083 Set IP address assignment................page 54

Set Static IP Address Assignment

084 Set static IP address assignment.....page 54

Verify DHCP Settings

085 Verify DHCP settings .......................page 54

Additional Wireless Network Settings

086 Additional wireless network settings

................................................................................page 55

Overview · Overview of the Menu Functions

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3 Initial Operation

Packing Contents

Removing Packaging

Material

Device

‚ Device

Document support

ƒ Document support

Starter Cartridge (Already Installed)

Removing Packaging Material

„ Starter cartridge (already installed)

Mains Cable with Plug (Country-specific)

… Mains cable with plug (country-specific)

from the Device

Telephone Cable with Plug (Country-specific)

Removing Packaging Material from the Device

† Telephone cable with plug (country-specific)

Remove the existing tape used for transportation from

Paper Tray (Already Installed)

‡ Paper tray (already installed)

the device.

Installation-CD (not depicted)

Verpackungsmaterial entfernen

Installation-CD (not depicted)

User manual with installation guide (not depicted)

Verpackungsinhalt

Remove the Packaging Material

from the Toner Cartridge

1 Open the upper device cover by gripping the cover

on the arrow marks on the outside and lift upwards,

Missing Package Contents

Notice

2 Open the device by lifting the device cover forwards

Missing Package Contents

If any of the parts are missing or damaged,

please contact your retailer or our customer

service.

Spaltenumbruch

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3 Remove the toner cartridge by gripping the handle in

DANGER!

the middle and pulling it forwards out of the device

Escaping Toner Dust!

Once you have removed the protection

strip, do not shake the toner cartridge any

more. Otherwise, it is possible that toner

dust will be released into the air.

7 Place the toner cartridge into your device. The car-

tridge should snap securely into position.

4 Remove the tape and protective paper, but do not

remove the protective strip from the car-

tridge yet .

8 Close the device.

DANGER!

Escaping Toner Dust!

Never open a toner cartridge. If toner dust

is released into the air, you should avoid

allowing it to contact your skin and eyes.

Do not inhale the released toner dust.

Remove the toner dust from clothing or

objects with cold water; hot water would

only cause the toner to set. Never remove

loose toner dust with a vacuum cleaner.

CAUTION!

Toner Cartridge Not Inserted Cor-

rectly!

If the device cover would not close, the

toner cartridge is not inserted correctly.

Take the toner cartridge out and insert it

again correctly.

5 Shake the new toner cartridge back and forth several

times in order to distribute the toner evenly,

thereby improving the print quality.

9 Close the upper device cover.

6 Only after completely pull off the protection strip

located on the left side of the cartridge.

Initial Operation · Removing Packaging Material

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Remove the Packaging Material

from the Paper Tray

Notice

Cover of the Paper Tray

1 Pull the paper tray out of the device.

If the cover of the paper tray has become

detached, fasten the lid into the supports

Ensure that the flat side of the cover (with

the inscription) faces upwards.

6 Push the paper tray into the device all the way to the

2 Lift up the cover of the paper tray

stopping point.

3 Please remove the protective cardboard from the

paper tray before loading paper.

Attaching the Document

Support

Attaching the Document Support

Insert the document support into the two openings in

the cover. The document support should snap securely

4 Removing the tape in the paper tray which was used

into place.

Dokumentenhalter anbringen

for transportation purposes.

Notice

Loading Paper

Adjust the paper tray to the paper and

insert the paper (see also chapter Printing

Media, page 26).

5 Close the paper tray cover.

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2 Switch the device on using the on/off switch on the

Connecting the Telephone

Cable

rear.

Connecting the Telephone Cable

Connect the telephone cable to the device by inserting

it in the socket designated with FAX/Ñ (RJ-11-Connec-

tor). Insert the telephone plug into your PTT line

socket.

Telefonkabel anschließen

Spaltenumbruch

Initial Installation

After you connect your device to the mains voltage, the

device starts. During the booting process, the lights

flash. Wait until the initial installation process begins.

Connection to an ISDN system!

CAUTION!

Selecting the Language

1 Use [ to select the desired display language.

2 Confirm with OK.

Connection to an ISDN system!

You can not connect your devices directly to

the digital output of the ISDN system. Details

for ISDN connections can be found in the

instructions provided with the terminal

adapter or the dial-up router.

Selecting the Country

Setting the Country Correctly

CAUTION!

PABX Systems

Setting the Country Correctly!

Notice

You must set the country in which you are oper-

ating the device. Otherwise your device is not

adapted to the telephone network. If your coun-

try is not included in the list, you must select a

different setting and use the correct telephone

cable for the country. Consult your retailer.

Connection to Private Automatic

Branch Exchange

If you connect your device as extension to a

telephone system, you must set it for working

as an extension (also see Chapter Telephone

Lines and Additional Devices, page 64).

Setting the Country

1 Use [ to select the country in which you are oper-

Connecting the Mains Cable

ating the device.

Mains Voltage at the Site of Installation

2 Confirm with OK.

CAUTION!

Mains Voltage at the Site of Installation!

Set the Time Zone

Function is not supported in all countries and networks

Check whether the mains voltage of your device

(indicated on the type label) matches the mains

voltage available at the setup location.

(Function is not supported in all countries and

networks)

Set the Time Zone

In countries with several time zones, you can select

from preset time zones or manually enter the deviance

of your time zone from UTC (see also chapter on setting

the time zone, page 57). In countries with one time

zone, the setting is adjusted automatically if you set the

country correctly.

1 Insert the mains cable into the connection located

on the rear side of the device. Plug the power cable

into the electrical outlet.

1 Use [ to select the time zone in which you are

operating the device.

2 Confirm with OK.

Automatic Changeover Between Summer Time/Winter Time

Notice

Automatic Changeover Between Sum-

mer Time/Winter Time

With setting the country and time zone, the auto-

matic changeover between summer and winter

time is switched on. The automatic changeover is

switched off if you enter the deviance from UTC

manually using the time zones editor

Initial Operation · Connecting the Telephone Cable

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Network Connection

Entering Name

Notice

Page Header

Your name and number are added together with date,

time and page number at the top edge of each fax trans-

mission (= header).

Network Connection

You can find information about installing your

device in a network in chapter Networks (see

also chapter Networks, page 51)

1 Fold the protective cover of the letter keypad up

Requirements

Your computer must have one of the following operat-

ing systems.

Microsoft Windows

2000 (SP¦4) · XP · Vista · Windows 7

Windows Server 2003/2008

Apple Macintosh

OS 10.4 · 10.5 · 10.6

Linux

Redhat 9.0 · Debian 5.0 · Suse 11.1 · Fedora 11

Ubuntu 9.10

2 Enter the name using the keys (A—Z).

Notice

Connecting USB Cable

Enter Letters

Enter capital letters by pressing and hold-

ing + key. You can enter space using ½ ꢀ.

The special characters available are located

directly above the letter keypad and can be

entered by pressing the õ- key and the

respective letter key at the same time.

1 Close all open programs and applications before

beginning the installation process. Place the installa-

tion CD in the CD-ROM drive of your computer.

The program will start automatically.

You can move the cursor using [. Use C

to delete individual characters.

3 Confirm with OK.

Entering Number

1 Enter your number.

2 Confirm with OK.

2 Connect the device to your PC with a typical USB

cable. The USB port of your device can be found on

the rear side.

Entering the Date and Time

1 Enter the date (two digits for each field), for example

Notice

31¦05¦25 for May 31th, 2025.

Only high-speed certified USB cable

2 Enter the time, e.g. 14 00 for 2 pm.

3 Confirm with OK.

Use only a custom high speed certified

USB cable to connect the device to your

computer. The cable should be no longer

than 1.5 metres.

Connecting to the

Computer

USB Port

Using the USB cable, you can connect your device to a

PC that is connected to a network. Other PCs on this

network can then access the device if it is shared for use

on the network. You cannot connect the device directly

to a network with a USB cable, unless you have a USB

print server connection.

Companion Center SFX

You can connect the device to a computer and use it as

a printer or scanner. You'll find the software on the sup-

plied installation CD Companion Center SFX. In this

way, you can scan and edit photos and texts, send and

receive faxes and access the device's web interfaces,

with which you can change many settings.

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4 Companion Center SFX

Companion Center SFX

You can connect the device to a computer and use it as

Installing the Driver and

a printer or scanner. You'll find the software on the sup-

plied installation CD Companion Center SFX. In this

way, you can scan and edit photos and texts, send and

receive faxes and access the device's web interfaces,

Software

Installing the Software first!

CAUTION!

with which you can change many settings.

Network Connection

Installing the Software first!

Notice

First install the software. The device may not

be connected to the PC before this. After the

software installation, the PC must be

restarted. Only then should you connect

your PC and the device with a USB cable.

Network Connection

You can find information about installing your

device in a network in chapter Networks (see

also chapter Networks, page 51)

1 Close all open programs and applications before

beginning the installation process. Place the installa-

tion CD in the CD-ROM drive of your computer.

The program will start automatically.

Requirements

Your computer must have one of the following operat-

ing systems.

Microsoft Windows

Notice

Microsoft Windows

Starting Program Manually

2000 (SP¦4) · XP · Vista · Windows 7

Windows Server 2003/2008

If the program does not start automati-

cally, select the CD-ROM drive in the

Windows Explorer and start the program

Setup.exe with a double-click.

Apple Macintosh

OS 10.4 · 10.5 · 10.6

Linux

Redhat 9.0 · Debian 5.0 · Suse 11.1 · Fedora 11

2 The Companion Center SFX window appears on

the screen. Click on Install All to install the software

and all drivers.

Ubuntu 9.10

Information for the technical customer services

Notice

Click on Browse contents to view the files on the

installation CD. Click on View user guides to access

the device's instruction manual.

Informations for the Technical Custom-

er Services

Should problems with the computer connec-

tion arise, have the following information to

hand when you contact technical customer

services: hardware configuration of your com-

puter, operating system installed and security

programmes used (anti-virus programmes,

firewall). Then we can help you more quickly.

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3 Next you will be asked to accept the licensing con-

ditions. Click on Yes.

4 The software and drivers are installed. This Process

May Take a Few Moments.

Companion Center SFX · Requirements

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5 At the conclusion of the install process you must

restart your computer. Make your selection as to

whether the computer should restart automatically

or whether you would like to restart the computer

yourself at a later time.

6 Only after the restart, connect the device to your

PC with a typical USB cable. The USB port of your

device can be found on the rear side.

Notice

Only high-speed certified USB cable

Use only a custom high speed certified

USB cable to connect the device to your

computer. The cable should be no longer

than 1.5 metres.

7 Your device is detected as a new peripheral device

and registered.

8 If your operating system is Windows XP (Service

Pack 2), an additional window will appear during the

final installation. Select No, not this time, and click

on Next.

9 Under Windows XP, select Install software auto-

matically during the final installation and click on

Next.

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5 Web Interface

Introduction

The web interface is available to you on all operating

Access the Web Interface

with an Internet Browser

systems. You can access the web interface with the soft-

ware Companion Center SFX or with an internet

browser on your computer. The web interface shows

you the current status of the device and all settings. You

can edit the device settings and the telephone book.

Introduction

You need the current IP address of the device in order

to access the web interface with an internet browser.

You will find the IP address on the settings list.

Prints the List of Settings

You can access the internet interface if you have con-

nected the device directly with a computer via the USB

port or if the device is connected to a network.

Notice

Prints the List of Settings

Press C, 80 and OK to print a list of all

Calling the Web Interface

settings of your device.

1 Start the software Companion Center SFX, by

clicking on the Companion Center SFX icon on

your desktop or selecting Start > Programs >

Companion Center SFX > Laser SFX > Compan-

ion Center SFX in the Start Menu.

1 Start an Internet browser on a computer, which is

connected to the network.

Notice

Suitable Internet Browser

2 The light in the upper-right corner shows whether

or not the device is connected to the computer and

is functioning properly.

We recommend the following Internet

browser. Windows PC: Internet Explorer

(Version 6.0 or above), Apple Macintosh:

Safari (version 1.3 or above), Linux: Con-

querer (version 3.2.1 or above).

3 Selecting the Settings tab.

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2 Enter the IP address of the device in the address bar

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of the browser.

3 Confirm using Return.

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4 The internet interface’s settings pages are protected

with a password. Enter the login data:

Name: user

Password: user

5 Click on Login.

CAUTION!

Changing Password and Noting!

Change the password when you call the

web interface for the first time, so that

there is no unauthorised access to your

device. Note down your password in a safe

place. Should you forget your password,

you must reset your device to factory set-

tings, in order to be able to access it again.

All personal settings will be deleted.

Web Interface · Calling the Web Interface

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6 Scanner

Introduction

Insert Documents into the

Automatic Document Feeder

1 Insert the documents face up into the document

feeder. The lower most document will be fed in first.

You can insert up to 50 documents (80¦g/m2) at a

time.

You can scan a document and save it onto a USB stor-

age medium or on a network computer.

Companion Center

You'll find the software on the supplied installation CD

Companion Center SFX. In this way, you can scan doc-

uments from your computer, send faxes, and manage

the device settings via the web interface (see also the

chapter Installing Driver and Software, page 17).

Specifications for Documents

Width of Documents 208¦–¦218¦mm

Length of Documents 277¦–¦600¦mm

Paper Weight of the

Documents

60¦-¦90¦g/m2

Capacity

50 page (80¦g/m2)

Manufacturer’s Rec-

ommendation for Op-

A4 · A5 · Letter · Legal

2 Push the document guide inwards, so that it lies level

(80¦g/m2

timum Operation

on the documents.

Unsuitable Documents!

CAUTION!

Unsuitable Documents!

Do not insert any documents into the device

that ...

... are wet, have been edited with correction

fluid, are soiled or have a coated surface.

… that are written on with a soft pencil, with

paint, chalk or charcoal.

… originate from newspapers or magazines

(printing ink).

Place Documents onto the

Flatbed Scanner

… that are held together with office or note-

book staples or with tape or glue.

… are pasted with note papers.

… are creased, crumpled or torn.

1 Open the scanner cover.

Loading Documents

Document Feed Slot

The device is equipped with an automatic document

feeder. Up to 50 Documents can be feed automatically

into the machine to be scanned, faxed or copied. You

can scan single documents or smaller templates using

the flatbed scanner.

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2 Lay the document onto the scanner glass with the

Notice

written side down.

Adjust Scanner Cover

The scanner cover is equipped with adjust-

able hinges, allowing you to lay even

thicker documents (e.g. books) in the flat-

bed scanner. Carefully lift the scanner

cover so that it rests as evenly as possibly.

Use clear sheets of plastic when copying

three-dimensional objects (e.g. coins, flow-

ers) to avoid damaging the scanner glass.

CAUTION!

Do Not Press on the Scanner Cover!

Do not press forcefully on the scanner

cover when you scan thicker documents

or three-dimensional items, this could

damage the scanner cover and/or the scan-

ner glass.

3 Align the document with the rear left corner of the

scanner glass (arrow marks). The markings on the

scanner border for the A4 and A5 formats will help

you to position the document correctly.

Scan Document and Save to

a Computer

Introduction

Using this function, scan a document with your device

and transfer it onto a computer which is connected

directly to the device using a USB cable.

Start Scanning from Computer

Notice

Start Scanning from Computer

Using the Companion Center SFX software,

you can call up the scan on the computer. You

can also start the scanning process from any

other graphics program if it is supported by

the Twain Driver. Select the Twain Scanner

Driver as your scanner.

Notice

Enlarge Detail

Make Scans Using Standard

Settings

1 Press SCAN.

2 Use [ to select SCANTO PC USB.

3 Confirm with OK.

If you would like to copy a detail (such as a

graphic) of your document, position the

document so that the detail view is close

to the source . Using the zoom function,

you can separate the desired area from

rest of the document.

Notice

4 Close the scanner cover.

Access Function

You can also call the function by pressing

C, 31 and OK.

4 Press OK.

Make Scans Using User-defined

Settings

1 Press SCAN.

2 Use [ to select SCANTO PC USB.

3 Confirm with OK.

Scanner · Scan Document and Save to a Computer

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4 Use [ to select SETTINGS.

5 Confirm with OK.

16Using [, select the desired level of brightness:

-/1—Reproduction is lighter

4 (Factory settings)—Optimized adaptation for all

Notice

documents

Access Function

You can also call the function by pressing

C, 31 and OK.

+/7—Reproduction is darker

17Press o. The document is scanned and transferred

to the computer.

6 Using [, select whether you want to scan the doc-

18If you want to scan a multiple page document with

the flatbed scanner, insert another page and select

NEXT PAGE with [NEXT PAGE .

19Confirm with OK.

ument in greyscale or in colour.

7 Confirm with OK.

8 Enter a name for the file.

Notice

Scan Document and Save

Enter Letters

Enter capital letters by pressing and hold-

ing + key. You can enter space using ½ ꢀ.

The special characters available are located

directly above the letter keypad and can be

entered by pressing the õ- key and the

respective letter key at the same time.

onto a USB Storage Medium

USB Storage Media

CAUTION!

Compatible USB Storage Media!

Ensure that the power of a USB device does

not exceed the permitted amp limit of the

USB connection. You can only connect one

high power device (USB 2.0) to each USB con-

nection. Do not connect additional devices—

such as batteries, fans, charging devices—to

your machine. The device only recognises

storage media which are formatted with

FAT16 or FAT32. NTFS is not supported.

You can move the cursor using [. Use C

to delete individual characters.

9 Confirm with OK.

10 Using [, select whether you would like to save the

file as an image file or as a PDF file.

Notice

Analysing USB Storage Medium

Select the File Format

Notice

For an image file, you can select whether

you would like to save the file in TIFF or

JPEG format (see also chapter on Selecting

File Format, page 60).

Analysing USB Storage Medium

If a lot of documents are saved on the USB

storage medium, it can take a while for the

USB storage medium to be analysed. You can

interrupt the process at any time, by pressing

11 Confirm with OK.

12 Select the desired resolution using f:

Introduction

DRAFT(100)—Scanning with reduced resolu-

You can scan documents with your device and save

tion—for use on the Internet, for example

them as JPG-, PDF-, or TIFF-files on a connected USB

TEXT B&W (300)—Black and white scan with high

resolution for optical character recognition of text

documents (OCR)

storage medium.

Folder Destination

Notice

Folder Destination

PHOTO(200)—Scanning with higher resolution -

for photographs, for example

The files will be stored in the folder \[device

name]\Scan on the USB storage medium. If

this folder does not exist, then it will be cre-

ated.

HQ(300)—Scanning with highest resolution

13 Confirm with OK.

14 Set the desired contrast using [.

-/1—Reduces the contrast / typeface appears lighter

4 (Factory settings)—Optimized adaptation for all

documents

+/7—Increases the contrast / typeface appears

darker (for example, documents with faint print)

15 Confirm with OK.

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1 Insert the document.

Notice

2 Make sure that a USB storage medium is connected

to the USB host port on the front or on the backside

of the device. Connect a USB storage medium as

required.

Select the File Format

For an image file, you can select whether

you would like to save the file in TIFF or

JPEG format (see also chapter on Selecting

File Format, page 60).

9 Confirm with OK.

10Select the desired resolution using [:

DRAFT(100)—Scanning with reduced resolu-

tion—for use on the Internet, for example

TEXT B&W (300)—Black and white scan with high

resolution for optical character recognition of text

documents (OCR)

PHOTO(200)—Scanning with higher resolution -

for photographs, for example

Notice

HQ(300)—Scanning with highest resolution

11Confirm with OK.

12Set the desired contrast using [.

-/1—Reduces the contrast / typeface appears lighter

Selection Menu for USB Storage Me-

dia

The selection menu for USB storage media

appears on the display as soon as you con-

nect a USB storage medium (USB stick,

external hard drive etc.) to the USB host

port on the front of the device.

4 (Factory settings)—Optimized adaptation for all

documents

+/7—Increases the contrast / typeface appears

3 Using [ SCAN TO USB select from the menu or

darker (for example, documents with faint print)

press C, 913 and OK.

13Confirm with OK.

14Using [, select the desired level of brightness:

-/1—Reproduction is lighter

Notice

Access Function

You can also call the function by pressing

C, 32 and OK.

4 (Factory settings)—Optimized adaptation for all

documents

+/7—Reproduction is darker

4 Using [, select whether you want to scan the doc-

ument in greyscale or in colour.

15Confirm with OK. The document is scanned and

saved on the USB storage medium.

5 Confirm with OK.

6 Enter a name for the file.

16If you want to scan a multiple page document with

the flatbed scanner, insert another page and select

Notice

NEXT PAGE with [.

Removing USB Storage Media!

Enter Letters

Enter capital letters by pressing and hold-

ing + key. You can enter space using ½ ꢀ.

The special characters available are located

directly above the letter keypad and can be

entered by pressing the õ- key and the

respective letter key at the same time.

CAUTION!

Removing USB Storage Media!

Never pull out the storage medium while the

device is accessing it. This could cause data to

be damaged or lost.

You can move the cursor using [. Use C

to delete individual characters.

7 Confirm with OK.

8 Using [, select whether you would like to save the

file as an image file or as a PDF file.

Scanner · Scan Document and Save onto a USB Storage Medium

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8 Select the desired resolution using f:

Scanning Document and

Saving on Network

Computer

DRAFT(100)—Scanning with reduced resolu-

tion—for use on the Internet, for example

TEXT B&W (300)—Black and white scan with high

resolution for optical character recognition of text

documents (OCR)

Introduction

Using this function, scan a document with your device

and transfer it onto a computer which is connected to

PHOTO(200)—Scanning with higher resolution -

for photographs, for example

the device via network.

Start Scanning from Computer

HQ(300)—Scanning with highest resolution

Notice

9 Confirm with OK.

Start Scanning from Computer

10Using [, select whether you want to scan the doc-

Using the Companion Center SFX software,

you can call up the scan on the computer. You

can also start the scanning process from any

other graphics program if it is supported by

the Twain Driver. Select the Twain Scanner

Driver as your scanner.

ument in greyscale or in colour.

11Confirm with OK.

12Enter a name for the file.

Notice

Enter Letters

Enter capital letters by pressing and hold-

ing + key. You can enter space using ½ ꢀ.

Make Scans Using Standard

Settings

The special characters available are located

directly above the letter keypad and can be

entered by pressing the õ- key and the

respective letter key at the same time.

1 Press SCAN.

2 Use [ to select SCAN TO LAN.

3 Confirm with OK.

You can move the cursor using [. Use C

Notice

to delete individual characters.

Access Function

You can also call the function by pressing

C, 36 and OK.

13Confirm with OK.

14Using [, select whether you would like to save the

file as an image file or as a PDF file.

4 Select the desired target computer from the list of

connected network computers using [.

Notice

5 Confirm with OK.

Select the File Format

6 Press OK.

For an image file, you can select whether

you would like to save the file in TIFF or

JPEG format (see also chapter on Selecting

File Format, page 60).

Make Scans Using User-defined

Settings

15Press o. The document is scanned and transferred

1 Press SCAN.

2 Use [ to select SCAN TO LAN.

3 Confirm with OK.

to the computer.

16If you want to scan a multiple page document with

the flatbed scanner, insert another page and select

NEXT PAGE with [NEXT PAGE .

Notice

17Confirm with OK.

Access Function

You can also call the function by pressing

C, 36 and OK.

4 Select the desired target computer from the list of

connected network computers using [.

5 Confirm with OK.

6 Use [ to select SETTINGS.

7 Confirm with OK.

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8 Activate the function Open with if you want to open

the scanned file after the scanning process is com-

plete. Select the desired program. For example, you

can open an image file in an image-editing program,

an OCR in a word-processing program, or an email

attachment in your email program.

Scanning with the

Companion Center SFX

Scanning with the Companion Center SFX

With the Companion Center SFXsoftware, you can

scan documents and then edit them on the computer.

9 Click on Scan Preview to see a preview of the

1 Start the software Companion Center SFX, by

clicking on the Companion Center SFX icon on

your desktop or selecting Start > Programs >

Companion Center SFX > Laser SFX > Compan-

ion Center SFX in the Start Menu.

scanned document.

10Click on the button Scan in order to start the scan-

ning process.

2 The light in the upper-right corner shows whether

or not the device is connected to the computer and

is functioning properly.

3 Selecting the Scan tab.

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4 Select from the default settings for various usage

profiles.

Image—Optimized settings for scanning photos.

OCR—(Optical character recognition) Reading

printed text and importing it as a text document

which can be edited and modified. Photos or hand-

written texts are excluded from character recogni-

tion.

Mail—The scan is attached to an e-mail.

File—The scan is saved as a file.

5 If you would like to change the current settings, the

following functions are available:

Sources—Automatic document feeder or flat-bed

scanner as scan source

Mode—Scan in the black-and-white mode (also

called “barcode mode”) or in the grey tone mode.

Resolution—Select the scan resolution

Paper Format—Setting the paper format

Output Format—Select the file format

6 In File Name, enter the name of the output file.

7 Under Save Image, select the folder where the file

is to be saved. With the option >Save to a folder

with date, the file is saved in a folder with the cur-

rent date.

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7 Printer and Printing Media

Printing from Computer

Forms from a Laser Printer!

CAUTION!

Notice

Printing from Computer

Forms from a Laser Printer!

Forms that have been printed out by a laser

printer are not suitable for further printing.

When you install the Companion Center

SFX on your computer, the device is also

installed as a printer under Windows. In the

print menu under Start > Settings > Print-

ers, you will find your device listed as Laser

Printer Scanner.

Insert Paper into the Paper

Tray

You can access your device from any program

and use it to make black-and-white print-outs

just as you would use any other printer. Sim-

ply select the Laser Printer Scanner as your

printer.

1 Pull the paper tray out of the device.

Specifications for Print

Media

Introduction

You can insert normal printing paper or printed docu-

ments (forms) into the paper tray. You can insert spe-

cial paper formats, envelopes, slides, sheets of labels or

printed documents into the manual paper feed.

Paper Tray

Paper Sizes

Size A4· A5 · B5 (JIS) ·

Letter · Legal (13/14¦") ·

Exec

2 Lift up the cover of the paper tray

Weight

60¦–¦105¦g/m2

Capacity

250 sheets

Manual Paper Feed

Paper Sizes

Width: 98¦–¦216¦mm

Length: 148¦–¦356¦mm

CAUTION!

Initial Operation!

Weight

60¦–¦165¦g/m2

Please remove the protective cardboard

from the paper tray before loading paper

and replacing the paper tray into the

device.

Capacity

1 sheets

Unsuitable Paper!

CAUTION!

Unsuitable Paper!

Do not insert any sheets of paper into the

paper tray …

... are wet, have been edited with correction

fluid, are soiled or have a coated surface.

… that are held together with office or note-

book staples or with tape or glue. Use sheets

of labels for use in laser printers.

… are pasted with note papers.

… are creased, crumpled or torn.

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3 Adjust the length of the paper tray to the printer

paper. Press the lock key on the base of the paper

tray. Slide the rear panel until it snaps into the suita-

ble marking: Legal = LG, A4 = A4, A5 = A5, Letter

= LE, B5 = B5.

CAUTION!

Forms from a Laser Printer!

Forms that have been printed out by a

laser printer are not suitable for further

printing.

6 Enclose the paper with the two side paper guides. Be

sure not to enclose it so tightly that it bends.

4 Separate the paper sheets by fanning them out, then

align them by tapping edge of the stack lightly against

a flat surface. This will prevent several sheets of

paper from being drawn in all at once.

7 Close the paper tray cover.

5 Insert the paper into the paper tray. You can load up

to 250 sheets (80¦g/m2).

Notice

Cover of the Paper Tray

If the cover of the paper tray has become

detached, fasten the lid into the supports

Ensure that the flat side of the cover (with

the inscription) faces upwards.

Notice

Loading Pre-printed Material

If you would like to print on an input sheet

(for example, forms or stationery), place

the input sheet face down in the paper tray,

with the top of the page towards the front.

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8 Push the paper tray into the device all the way to the

Loading Envelopes

stopping point.

Loading Envelopes

You can print on envelopes directly using the manual

paper feed.

Unsuitable Envelopes!

CAUTION!

Unsuitable Envelopes!

Do not use envelopes with self-adhesive flaps,

window envelopes or envelopes with metal

fasteners.

1 Load the envelope into the manual paper feed on the

front of the device. The short edge must face the

direction of the device. The side which is to be

printed should lay face up. The envelope flap must be

face down on the left hand side.

2 Enclose the envelope with the two side paper guides.

Ensure that the envelope is not inserted so tightly

that it bends.

Load Paper into the Manual

Paper Feed

1 Press C, 202 and OK.

2 Select the manual paper feed using [.

3 Confirm with OK.

4 Load the paper into the manual paper feed on the

front of the device.

5 Enclose the paper with the two side paper guides. Be

sure not to enclose it so tightly that it bends.

Inserting Slides and Labels

Use slides which are designed for copiers and laser

printers as they must stand up to high temperatures and

printing. The printing side is usually somewhat rougher

than the reverse side.

You can insert slides and sheets of labels into the paper

tray and into the manual paper feed. It is preferable to

use the manual paper feed for printing on this print

media (see also chapter onLoad Paper into the Manual

Reset Settings

CAUTION!

Reset Settings

Paper Feed, page 28).

Unsuitable Slides and Labels!

Reset the standard setting again after the print

job so that the paper feed from the paper tray

is guaranteed for incoming fax transmissions.

CAUTION!

Unsuitable Slides and Labels!

Do not use slides which are designed for man-

ual inscription or for an overhead projector.

These slides can melt in the device and dam-

age it.

Use sheets of labels for use in laser printers.

The labels must cover the entire sheet other-

wise they could peel off in the device.

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Loading Pre-printed

Material

Print a List of Available

Documents on USB Storage

Forms from

Laser Printer!

Medium

CAUTION!

USB Storage Media

Forms from a Laser Printer!

CAUTION!

Forms that have been printed out by a laser

printer are not suitable for further printing.

Compatible USB Storage Media!

Ensure that the power of a USB device does

not exceed the permitted amp limit of the

USB connection. You can only connect one

high power device (USB 2.0) to each USB con-

nection. Do not connect additional devices—

such as batteries, fans, charging devices—to

your machine. The device only recognises

storage media which are formatted with

FAT16 or FAT32. NTFS is not supported.

Insert the Template into the

Paper Tray

Insert the Template into the Paper Tray

If you would like to print on an input sheet (for example,

forms or stationery), place the input sheet face down in

the paper tray, with the top of the page towards the

front.

Vorlagen einlegen

Analysing USB Storage Medium

Notice

Analysing USB Storage Medium

If a lot of documents are saved on the USB

storage medium, it can take a while for the USB

storage medium to be analysed. You can inter-

rupt the process at any time, by pressing

Introduction

You can print a list of all the TXT-, JPEG-, and TIFF files

on the connected USB storage medium.

1 Make sure that a USB storage medium is connected

to the USB host port on the front or on the backside

of the device. Connect a USB storage medium as

required.

Load Templates into the Manual

Paper Feed

Load Templates into the Manual Paper Feed

If you would like to print on an input sheet (for example,

forms or stationery), place the input sheet face up with

the top of the page facing forwards (towards the device)

into the manual paper feed.

Manuelle Zufuhr: Vorlagen einlegen

Notice

Selection Menu for USB Storage Me-

dia

The selection menu for USB storage media

appears on the display as soon as you con-

nect a USB storage medium (USB stick,

external hard drive etc.) to the USB host

port on the front of the device.

2 Using [ PRINT LIST select from the menu or

press C, 911 and OK. The list is printed.

Notice

Access Function

You can also call the function by pressing

C, 211 and OK.

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Removing USB Storage Media!

2 Using [ PRINT FILE select from the menu or

CAUTION!

press C, 912 and OK.

Removing USB Storage Media!

Notice

Never pull out the storage medium while the

device is accessing it. This could cause data to

be damaged or lost.

Access Function

You can also call the function by pressing

C, 212 and OK.

Print Document from USB

Notice

Storage Medium

Navigating within the Directory

USB Storage Media

Press OK to open a folder in the direc-

tory. Use C to return to the next upper

level directory

CAUTION!

Compatible USB Storage Media!

Ensure that the power of a USB device does

not exceed the permitted amp limit of the

USB connection. You can only connect one

high power device (USB 2.0) to each USB con-

nection. Do not connect additional devices—

such as batteries, fans, charging devices—to

your machine. The device only recognises

storage media which are formatted with

FAT16 or FAT32. NTFS is not supported.

3 Enter the initial letters or select the file you would

like to print [.

4 Press OK to highlight the file. Files to be printed are

flagged with a star (*).

5 To add more files, select the file using the arrow keys

and press OK. You can only select files from the

same directory.

Notice

Analysing USB Storage Medium

Select Files Using the Arrow Keys

Notice

You can select multiple successive files.

Press + and OK to switch the function on/

off. Highlight the desired files using [.

Once files have been selected, they cannot

be removed from the selection .

Analysing USB Storage Medium

If a lot of documents are saved on the USB

storage medium, it can take a while for the

USB storage medium to be analysed. You can

interrupt the process at any time, by pressing

6 Press o to complete the selection.

Introduction

Notice

You can print one or more of the TXT-, JPEG-, and TIFF

files on the connected USB storage medium.

Navigating in the Menu

1 Make sure that a USB storage medium is connected

to the USB host port on the front or on the backside

of the device. Connect a USB storage medium as

required.

Press j to close the menu and return to

the starting mode.

7 Enter the number of times you would like to copy

the document (maximum of 99 copies).

8 Confirm with OK.

9 Using [ select the paper source.

10Confirm with OK.

11Use [ to select the desired paper format. Follow

the specifications in the technical data.

12Confirm with OK.

13Using [ select the weight of the inserted paper.

14Press o to start the printing process.

Removing USB Storage Media!

CAUTION!

Notice

Removing USB Storage Media!

Selection Menu for USB Storage Me-

dia

The selection menu for USB storage media

appears on the display as soon as you con-

nect a USB storage medium (USB stick,

external hard drive etc.) to the USB host

port on the front of the device.

Never pull out the storage medium while the

device is accessing it. This could cause data to

be damaged or lost.

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3 Enter the initial letters or select the file you would

Delete Files on USB Storage

like to delete [.

Medium

4 Press OK to highlight the file. Files that are to be

USB Storage Media

deleted are flagged with a star (*).

CAUTION!

5 To add more files, select the file using the arrow keys

and press OK. You can only select files from the

same directory.

Compatible USB Storage Media!

Ensure that the power of a USB device does

not exceed the permitted amp limit of the

USB connection. You can only connect one

high power device (USB 2.0) to each USB con-

nection. Do not connect additional devices—

such as batteries, fans, charging devices—to

your machine. The device only recognises

storage media which are formatted with

FAT16 or FAT32. NTFS is not supported.

Notice

Select Files Using the Arrow Keys

You can select multiple successive files.

Press + and OK to switch the function on/

off. Highlight the desired files using [.

Once files have been selected, they cannot

be removed from the selection .

Analysing USB Storage Medium

6 Press o to complete the selection.

Notice

Analysing USB Storage Medium

Navigating in the Menu

If a lot of documents are saved on the USB

storage medium, it can take a while for the

USB storage medium to be analysed. You can

interrupt the process at any time, by pressing

Press j to close the menu and return to

the starting mode.

7 Confirm the deletion with OK.

CAUTION!

Introduction

You can delete files from the connected USB storage

medium.

Delete Files!

You cannot interrupt the deleting process.

Deleted files cannot be restored.

1 Make sure that a USB storage medium is connected

to the USB host port on the front or on the backside

of the device. Connect a USB storage medium as

required.

Removing USB Storage Media!

CAUTION!

Removing USB Storage Media!

Never pull out the storage medium while the

device is accessing it. This could cause data to

be damaged or lost.

Print Calendar

Your device prints a weekly overview as a calendar page

for you – for the current week, the coming week or a

freely selectable week.

1 Press C, 85 and OK.

2 Using [, select whether you would like to print a

calendar page of the current week, the coming week

or a freely selectable week.

Notice

Selection Menu for USB Storage Me-

dia

The selection menu for USB storage media

appears on the display as soon as you con-

nect a USB storage medium (USB stick,

external hard drive etc.) to the USB host

port on the front of the device.

3 Confirm with OK.

4 User-Defined Week: Enter the year and the week

(two digits for each field) for which you would like

to print a calendar page for example 25¦40

for the year 2025, week 40.

2 Using [ DELETE select from the menu or press

5 Confirm with OK.

C, 915 and OK.

Notice

Navigating within the Directory

Press OK to open a folder in the direc-

tory. Use C to return to the next upper

level directory

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10Using [ indicate whether you would like to turn

Sudoku: Printing a Game

printing on or off.

Sudoku

Sudoku is a Japanese number puzzle. The game has 3 ×

11Confirm with OK.

Sudoku for Every Day

3 squares divided into 3 × 3 fields. Depending on the dif-

ficulty level, lesser or more digits are already given at

the beginning of the game. The aim of the game is to fill

digits from 1 to 9 in the game field is such a way that

each digit appears only once in a row, a column and each

of the nine blocks. There is only one solution.

Notice

Switching Off Function

You can turn off the daily Sudoku print by

selecting the function as described above and

by switching off the automatic printing under

point 10.

Printing a Game

1 Press C, 861 and OK.

2 Using [ select the difficulty level.

3 Confirm with OK.

4 Enter, how many copies of the Sudoku you would

like to print (maximum 9 copies).

5 Confirm with OK.

6 Using [ select if you would like to print the solu-

tion.

7 Confirm with OK.

Printing the Last Game Again

1 Press C, 862 and OK.

2 Enter, how many copies of the Sudoku you would

like to print (maximum 9 copies).

3 Confirm with OK.

4 Using [ select if you would like to print the solu-

tion.

5 Confirm with OK.

Printing the Solution

Last Solution Available

Notice

Last Solution Available

The solution of the last printed game is saved.

The solutions of earlier games are no longer

available.

Press C, 863 and OK.

Sudoku for Every Day

You can have a new Sudoku automatically printed each

day.

1 Press C, 864 and OK.

2 Enter the time, e.g. 14 00 for 2 pm.

3 Confirm with OK.

4 Using [ select the difficulty level.

5 Confirm with OK.

6 Enter, how many copies of the Sudoku you would

like to print (maximum 9 copies).

7 Confirm with OK.

8 Using [ select if you would like to print the solu-

tion.

9 Confirm with OK.

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8 Copier

Specifications for Documents

2 Push the document guide inwards, so that it lies level

on the documents.

Width of Documents 208¦–¦218¦mm

Length of Documents 277¦–¦600¦mm

Paper Weight of the

Documents

60¦-¦90¦g/m2

Capacity

50 page (80¦g/m2)

Manufacturer’s Rec-

ommendation for Op-

A4 · A5 · Letter · Legal

(80¦g/m2

timum Operation

Unsuitable Documents!

Place Documents onto the

Flatbed Scanner

CAUTION!

Unsuitable Documents!

1 Open the scanner cover.

Do not insert any documents into the device

that ...

... are wet, have been edited with correction

fluid, are soiled or have a coated surface.

… that are written on with a soft pencil, with

paint, chalk or charcoal.

… originate from newspapers or magazines

(printing ink).

… that are held together with office or note-

book staples or with tape or glue.

… are pasted with note papers.

… are creased, crumpled or torn.

2 Lay the document onto the scanner glass with the

written side down.

Loading Documents

Document Feed Slot

The device is equipped with an automatic document

feeder. Up to 50 Documents can be feed automatically

into the machine to be scanned, faxed or copied. You

can scan single documents or smaller templates using

the flatbed scanner.

Insert Documents into the

Automatic Document Feeder

1 Insert the documents face up into the document

feeder. The lower most document will be fed in first.

You can insert up to 50 documents (80¦g/m2) at a

time.

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3 Align the document with the rear left corner of the

scanner glass (arrow marks). The markings on the

scanner border for the A4 and A5 formats will help

you to position the document correctly.

Make Copy Using Standard

Settings

Starting Mode

In the starting mode, the selected settings for resolu-

tion, magnification/reduction factor, selected paper size

and simplex or duplex appear in the display.

1 Insert the document.

2 Press COPY twice. The copy is created.

ECO Button

Notice

ECO button

Press COPY and ECO to make a copy using

the toner saving function.

Making a Copy

Notice

Access Function

You can also call the function by pressing C,

Notice

11 and OK.

Enlarge Detail

Modifying the Settings

If you would like to copy a detail (such as a

graphic) of your document, position the

document so that the detail view is close

to the source . Using the zoom function,

you can separate the desired area from

rest of the document.

Settings for the Next Print Job

Notice

Settings for the Next Print Job

Using this function, select the settings for the

next print job. Change the basic settings using

the functions of chapter Settings (see also

chapter Settings, Page 56).

4 Close the scanner cover.

Set Resolution

Press f. The configured resolution appears on the dis-

play. Press f again to change the setting. You can

choose between:

AUTO—Optimised adjustment for all types of doc-

uments

TEXT—For texts with small print or drawings

QUALITY—For documents with many details

PHOTO—For the highest resolution

Set Resolution

Notice

Modifying the Basic Settings

Adjust Scanner Cover

Modify the basic setting by pressing C,

The scanner cover is equipped with adjust-

able hinges, allowing you to lay even

thicker documents (e.g. books) in the flat-

bed scanner. Carefully lift the scanner

cover so that it rests as evenly as possibly.

103 and OK.

Setting the Zoom Parameter

1 Press Ô/ZOOM. The magnification/reduction fac-

Use clear sheets of plastic when copying

three-dimensional objects (e.g. coins, flow-

ers) to avoid damaging the scanner glass.

tor appears on the display.

2 Select the desired setting using [. Standard values

are saved, for example, for compressing A4 to A5 or

for adjusting the European DIN formats to American

letter and legal formats

CAUTION!

3 Confirm with OK.

Do Not Press on the Scanner Cover!

Do not press forcefully on the scanner

cover when you scan thicker documents or

three-dimensional items, this could damage

the scanner cover and/or the scanner glass.

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Select One Side/Both Side Printing

Create Multiple Crystal Copies

with a Saved Profile

1 Press C, 15 and OK.

2 Use [ to select PRE SCAN.

3 Confirm with OK.

4 A preview of the document is scanned for analysis.

Thereafter, the device creates the Crystal copy for

the document The profile with the settings is saved

for other documents.

(Simplex/Duplex)

Select One Side/Both Side Printing (Simplex/Duplex)

Press Õ/DUPLEX, to select double sided printing

(Duplex). Press f, twice to select single side printing

(Simplex).

Select One Side/Both Side Printing (Simplex/Duplex)

Notice

Modifying the Basic Settings

Modify the basic setting by pressing C,

101 and OK.

5 If you would like to copy other documents with the

same settings, select using [ PREV. PROFILE.

Only the last profile used is saved.

Setting the Contrast

1 Press ¬.

6 Confirm with OK.

2 Set the desired contrast using [.

-/1—Reduces the contrast / typeface appears lighter

Make Copies Using the

Second Profile

4 (Factory settings)—Optimized adaptation for all

documents

+/7—Increases the contrast / typeface appears

darker (for example, documents with faint print)

Make Copies Using the Second Profile

Save settings which you would like to use frequently in a

second profile, for example in order to copy a frequently

used document type (see also chapter , page 38).

3 Confirm with OK.

Creating Multiple Copies

1 Insert the document.

Make Copy Using the Second

Profile

2 Enter the number of times you would like to copy

the document (maximum of 99 copies). You

can also change the number by pressing [.

1 Insert the document.

2 Press COPY.

3 Select the second profile using [.

3 Press COPY twice.

ECO Button

Notice

Access Function

You can also call the function by pressing

C, 12 and OK.

ECO button

Press COPY and ECO to make a copy using

the toner saving function.

4 Press COPY.

Creating Crystal Copy with

Image and Text

Make Several Copies Using the

Second Profile

Enhancement (Crystal)

Crystal

1 Insert the document.

Your device has the image and text enhancement func-

2 Enter the number of times you would like to copy

the document (maximum of 99 copies). You

can also change the number by pressing [.

3 Press COPY.

tion Crystal with which you achieve optimal printing and

copying quality for your documents.

Introduction

Crystal automatically performs all adjustments and correc-

tions with regard to image sharpness, colour management

and contrast in order to obtain the best possible printing

quality. Exposure errors are also corrected (underex-

posed images are brightened or parts of the image with

extremely different contrasts are brought into balance).

4 Select the second profile using [.

Notice

Access Function

1 Insert the document.

2 Press COPY.

You can also call the function by pressing

C, 12 and OK.

3 Use [ to select CRYSTAL COPY.

4 Confirm with OK.

5 A preview of the document is scanned for analysis.

Thereafter, the device creates the Crystal copy for

the document The profile with the settings is saved

for other documents.

5 Press COPY.

ECO Button

Notice

ECO button

Press COPY and ECO to make a copy using

the toner saving function.

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Make Copies Using User-

Make Enlarged or

Defined Settings

Compressed Copies

Make Copies

Notice

Make Copies

You can start the copying process at any time,

by pressing COPY. Press ECO to make a

copy using the toner saving function.

You can start the copying process at any time,

by pressing COPY. Press ECO to make a

copy using the toner saving function.

1 Insert the document.

2 Press COPY.

3 Use [ to select the desired profile.

4 Confirm with OK.

3 Use [ to select ZOOM.

4 Confirm with OK.

5 Using [ select the paper source.

6 Confirm with OK.

Notice

Access Function

You can also call the function by pressing

C, 13 and OK.

7 For Paper in the Manual Paper Feed: Use [

to select the desired paper format.

8 Confirm with OK.

5 Enter the number of times you would like to copy

9 For Paper in the Manual Paper Feed: Use [

the document (maximum of 99 copies).

to select the weight of the inserted paper.

6 Confirm with OK.

10 Confirm with OK.

11 Select the desired resolution using [:

7 You can make copies of the document that are

enlarged or that are compressed in size. Size com-

pression is possible down to 25 percent of the size

of the original, and enlargements of up to 400 per-

cent can be made. Enter the the desired value using

the numeric keypad.

AUTO—Optimised adjustment for all types of docu-

ments

TEXT—For texts with small print or drawings

QUALITY—For documents with many details

PHOTO—For the highest resolution

Notice

Select the Preset Values

12 Confirm with OK.

Using [ select from the preset values.

Standard values are saved, for example, for

compressing A4 to A5 or for adjusting the

European DIN formats to American letter

and legal formats

13 Set the desired contrast using [.

-/1—Reduces the contrast / typeface appears lighter

4 (Factory settings)—Optimized adaptation for all

documents

+/7—Increases the contrast / typeface appears

8 Press COPY, to start the copying process or OK,

to configure further settings (see also chapter on

make copies using adjusted settings , page 36).

darker (for example, documents with faint print)

14 Confirm with OK.

15 Using [, select the desired level of brightness:

-/1—Reproduction is lighter

4 (Factory settings)—Optimized adaptation for all

documents

+/7—Reproduction is darker

16 Confirm with OK.

17 Select one-sided print (Simplex) or double-sided

print (Duplex) using [.

18 Confirm with OK.

19 Select whether the copies should be output sorted

or unsorted using [.

20 Press COPY.

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Copying Several Documents Copying both Sides of a

onto one Page (= Mosaic

Document onto One Side

(= Business Card Copy)

Copy)

Make Copies

Introduction

Using the business card copy, you can copy both sides

Notice

of a small document (for example of a business card)

Make Copies

onto one page

Reproduction Not Permitted

You can start the copying process at any time,

by pressing COPY. Press ECO to make a

copy using the toner saving function.

CAUTION!

Reproduction Not Permitted

Copying Several Documents onto one Page (= Mosaic Copy)

The reproduction of certain documents (e.g.

by scanning, printing, copying) is prohibited in

many countries. Observe the legal notes for

reproduction of certain documents in the

appendix (page 86).

You can copy several documents onto one page to save

paper. The documents are adjusted automatically during

the copying process.

1 Insert the document.

2 Press COPY.

3 Using [ select MOSAIC 2>1 or MOSAIC 4>1.

4 Confirm with OK.

1 Insert the document. Place the document in the

upper half of the scanning area.

Notice

Access Function

You can also access the function via the

menu:

a.Press C, 14 and OK.

b. Use [ to select the desired layout.

‚ Two documents on one page.

ƒ Four documents on one page.

Notice

Document Size

The document cannot be larger than half of

the print paper (for example) A5 docu-

ment with A4 printing paper)

5 Press COPY, to start the copying process or OK,

to configure further settings (see also chapter on

make copies using adjusted settings , page 36).

2 Press COPY.

3 Use [ to select ID CARD COPY.

4 Confirm with OK.

Notice

Access Function

You can also call the function by pressing

C, 16 and OK.

5 The first page of the document is scanned.

6 Turn the document over when the corresponding

messages appear on the display. Place it in the same

place as the first page.

7 Confirm with OK. The second page of the docu-

ment is scanned and the copy is created.

Copier · Copying Several Documents onto one Page (= Mosaic Copy)

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Configure Settings for

Second Profile

Select One Side/Both Side

Printing (Simplex/Duplex)

1 Press C, 1061 and OK.

2 Select one-sided print (Simplex) or double-sided

print (Duplex) using [.

3 Confirm with OK.

Print the Pages Sorted

Sorted copies can be output when creating multiple

copies of a multiple page document The devices scans

both sides of the document and prints sorted copies of

the document with the correct pagination

When using the unsorted copy process, copies of all

sides are output one after the other; the copy process

starts after the first side has been scanned.

1 Press C, 1062 and OK.

2 Select whether the copies should be output sorted

or unsorted using [.

3 Confirm with OK.

Set Resolution

1 Press C, 1063 and OK.

2 Select the desired resolution using [:

AUTO—Optimised adjustment for all types of docu-

ments

TEXT—For texts with small print or drawings

QUALITY—For documents with many details

PHOTO—For the highest resolution

3 Confirm with OK.

Setting the Contrast

1 Press C, 1064 and OK.

2 Set the desired contrast using [.

-/1—Reduces the contrast / typeface appears lighter

4 (Factory settings)—Optimized adaptation for all

documents

+/7—Increases the contrast / typeface appears

darker (for example, documents with faint print)

3 Confirm with OK.

Setting the Brightness

1 Press C, 1065 and OK.

2 Using [, select the desired level of brightness:

-/1—Reproduction is lighter

4 (Factory settings)—Optimized adaptation for all

documents

+/7—Reproduction is darker

3 Confirm with OK.

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9 Telephone Book of the Device

Telephone Book of the Device

4 Confirm with OK.

5 Enter the number using the number pad.

Notice

Calling the Web Interface

6 Confirm with OK.

You can also edit the entries of the telephone

book with the device's web interface (see also

the chapter Web Interface, page 19).

Notice

Number from the Last Number Redi-

al List

You can retrieve a saved number from the

list of the last numbers dialled and last calls

received (redial/caller list). Press @. Select

an entry using [. Confirm with OK.

Introduction

You can store new entries, search for entries as well as

set and edit groups. You can save up to 250 entries in

the telephone book of your device.

Cursor Navigation

Notice

Navigating in the Editor

Notice

You can move the cursor using [. Use C to

delete individual characters. Press j to close

the menu and return to the starting mode.

Outside Line Access Code

If you have set your device up to work on

a public telephone network (see Private

Branch Exchange) and entered the outside

line access code, save the number without

the outside line access code (see also chap-

ter Setting up outside line access code

(PABX), page 64).

Looking up an Entry

1 Press C, 511 and OK.

2 Select an entry using [. Enter the initial letters with

the letter keypad to quickly navigate through the tel-

ephone book.

7 You can assign a ring tone to the number. Use [ or

the number buttons 1 to 7 to select a ring tone.

Saving Entry

8 Confirm with OK.

No Repeat Entries

Notice

Assigning the Standard Ring Tone

No Repeat Entries

You cannot save two entries under the same

name.

Select 1, in order to assign the standard

ring tone to the number.

9 Select the speed for fax transmissions to this recipi-

ent. Normally you can select the highest speed. Set

a lower transmission speed if you are sending faxes

into networks with poor line quality.

1 Press C, 512 and OK.

2 Fold the protective cover of the letter keypad up

10Confirm with OK. The entry is saved.

Edit Entry

1 Press C, 514 and OK.

2 Using [ select the entry which you would like to

edit.

3 Confirm with OK.

4 Edit the name.

3 Enter the name using the keys (A—Z).

5 Confirm with OK.

6 Edit the number.

7 Confirm with OK.

Notice

Enter Letters

Enter capital letters by pressing and hold-

ing + key. You can enter space using ½ ꢀ.

The special characters available are located

directly above the letter keypad and can be

entered by pressing the õ- key and the

respective letter key at the same time.

8 You can assign a ring tone to the number. Use [ or

the number buttons 1 to 7 to select a ring tone.

9 Confirm with OK.

Notice

Assigning the Standard Ring Tone

You can move the cursor using [. Use C

Select 1, in order to assign the standard

to delete individual characters.

ring tone to the number.

Telephone Book of the Device · Looking up an Entry

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10 Select the speed for fax transmissions to this recipi-

ent. Normally you can select the highest speed. Set

a lower transmission speed if you are sending faxes

into networks with poor line quality.

Groups

You can create groups containing several numbers. A

message is sent to all members of this group in succes-

sion. A group is displayed as an individual telephone

book entry.

Groups

11 Confirm with OK. The entry is saved.

Delete an Entry

Creating Group

1 Press C, 515 and OK.

2 Use [ to select DELETE: SINGLE.

3 Confirm with OK.

1 Press C, 513 and OK.

2 Enter a name for the group.

3 Confirm with OK.

4 Using [ select the entry which you would like to

4 Enter the initial letters or select the entry you would

delete.

like to add to the group using [.

5 Confirm with OK.

6 Use [ to select DELETE:

5 Entries which belong to the group are highlighted

with a star (*). Add other members to the group by

selecting the entries and press OK. Remove group

members by selecting the highlighted entry and press

OK.

YES.

7 Confirm with OK.

Delete all Entries

All Telephone Book Entries are Deleted!

6 Press o to save the group.

Notice

CAUTION!

Saving Group

All Telephone Book Entries are Delet-

ed!

This function deletes all entries and groups in

your telephone book.

You can also save the groups using [ to

select ACCEPT GROUP. You can find this

menu entry at the end of the list of stored

names. Confirm with OK.

1 Press C, 515 and OK.

2 Use [ to select DELETE:

3 Confirm with OK.

4 Use [ to select DELETE:

5 Confirm with OK.

Edit Group

ALL.

1 Press C, 514 and OK.

2 Using [ select the group you would like to edit.

3 Confirm with OK.

YES.

4 If necessary, enter a new name for the group.

5 Confirm with OK.

Printing the Telephone Book

6 Entries which belong to the group are highlighted

with a star (*). Add other members to the group by

selecting the entries and press OK. Remove group

members by selecting the highlighted entry and press

OK.

Printing List of all Entries

Printing the Telephone Book

Press C, 83 and OK to print a list of all saved

entries and groups in the telephone book.

7 Press o to save the group.

Printing an Individual Entry

1 Press C, 511 and OK.

2 Select an entry using [. Enter the initial letters with

the letter keypad to quickly navigate through the tel-

ephone book.

Notice

Saving Group

You can also save the groups using [ to

select ACCEPT GROUP. You can find this

menu entry at the end of the list of stored

names. Confirm with OK.

3 Press COPY.

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Deleting a Group

Load Telephone Book from USB

Entries are Not Deleted

Storage Medium

Notice

Data Format

Entries are Not Deleted

Notice

This function only deletes the group but not

the telephone book entries contained in it.

Data Format

The entries must be saved to the file „phone-

book.csv“ in the root directory of the USB

storage medium. The data in the file must be

separated by semicolons „;“.

1 Press C, 515 and OK.

2 Use [ to select DELETE: SINGLE.

3 Confirm with OK.

4 Using [ select the group you would like to delete.

5 Confirm with OK.

1 Make sure that a USB storage medium is connected

to the USB host port on the front or on the backside

of the device. Connect a USB storage medium as

required.

6 Use [ to select DELETE:

YES.

7 Confirm with OK.

Exporting/Importing the

Telephone Book

Exporting/Importing the Telephone Book

You can save your telephone book entries onto a USB

storage medium or import your entries from a USB

storage medium.

Saving Telephone Book onto USB

Storage Medium

1 Make sure that a USB storage medium is connected

to the USB host port on the front or on the backside

of the device. Connect a USB storage medium as

required.

2 Press C, 517 and OK. The entries are added

to the existing entries. Current entries with the

same name will not be overwritten.

2 Press C, 518 and OK. The telephone book

is saved on the USB storage medium.

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10Fax

Unsuitable Documents!

Send a Fax Using Standard

Settings

Your fax message will be sent using the standard set-

tings. If you would like to adjust the settings yourself

(for example resolution or contrast) for a fax transmis-

sion use function Send Fax Later,page 44).

CAUTION!

Unsuitable Documents!

Do not insert any documents into the device

that ...

Send

Fax Using Standard Settings

... are wet, have been edited with correction

fluid, are soiled or have a coated surface.

… that are written on with a soft pencil, with

paint, chalk or charcoal.

1 Insert the document.

2 Press FAX.

… originate from newspapers or magazines

(printing ink).

Notice

Call Up Function Immediately

You can also call the function by pressing

C, 41 and OK.

… that are held together with office or note-

book staples or with tape or glue.

… are pasted with note papers.

… are creased, crumpled or torn.

3 Enter the desired number using the numeric keypad

or select a saved entry.

Loading Documents

4 Press FAX or o.

Busy Number

Document Feed Slot

The device is equipped with an automatic document

Notice

feeder. Up to 50 Documents can be feed automatically

into the machine to be scanned, faxed or copied. You

can scan single documents or smaller templates using

the flatbed scanner.

Automatic Redial

If the subscriber is busy, the device dials the

number again after some time. Press j, in

order to cancel the transmission process.

After the transmission, the device prints out a

transmission report depending on the set-

tings.

Insert Documents into the

Automatic Document Feeder

Insert the documents face up into the document feeder.

The lower most document will be fed in first. You can

insert up to 50 documents (80¦g/m2) at a time.

Specifications for Documents

Width of Documents 208¦–¦218¦mm

Length of Documents 277¦–¦600¦mm

Paper Weight of the

Documents

60¦-¦90¦g/m2

Capacity

50 page (80¦g/m2)

Manufacturer’s Rec-

ommendation for Op-

timum Operation

A4 · A5 · Letter · Legal

(80¦g/m2

2 Push the document guide inwards, so that it lies level

on the documents.

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4 Close the scanner cover.

Place Documents onto the

Flatbed Scanner

1 Open the scanner cover.

Notice

Adjust Scanner Cover

The scanner cover is equipped with adjust-

able hinges, allowing you to lay even

thicker documents (e.g. books) in the flat-

bed scanner. Carefully lift the scanner

cover so that it rests as evenly as possibly.

2 Lay the document onto the scanner glass with the

written side down.

Use clear sheets of plastic when copying

three-dimensional objects (e.g. coins, flow-

ers) to avoid damaging the scanner glass.

CAUTION!

Do Not Press on the Scanner Cover!

Do not press forcefully on the scanner

cover when you scan thicker documents

or three-dimensional items, this could

damage the scanner cover and/or the scan-

ner glass.

3 Align the document with the rear left corner of the

scanner glass (arrow marks). The markings on the

scanner border for the A4 and A5 formats will help

you to position the document correctly.

Dialling a Number

Dial the desired number. There are several ways to do

Dialling a Number

this:

Manual Dialling: Dial the desired number using the

numeric keypad.

Telephone Book

Telephone Book:

1 Press C, 511 and OK.

2 Select an entry using [. Enter the initial letters with

the letter keypad to quickly navigate through the tel-

ephone book.

Redial / caller list

Redial / caller list: The redial / caller list contains the

last numbers dialled and the last calls received (© indi-

cates the numbers dialled, ®the calls received and *the

calls missed).

1 Press @.

2 Select an entry using [.

Notice

Enlarge Detail

If you would like to copy a detail (such as a

graphic) of your document, position the

document so that the detail view is close

to the source . Using the zoom function,

you can separate the desired area from

rest of the document.

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9 Set the desired contrast using [.

Getting Outside Line

Private branch exchanges (PABX) are typical in many

-/1—Reduces the contrast / typeface appears lighter

PABX Systems

4 (Factory settings)—Optimized adaptation for all

documents

+/7—Increases the contrast / typeface appears

darker (for example, documents with faint print)

offices and some households. You must dial an outside

line access code in order to get a connection to the

public telephone network (PSTN) from a PABX.

Inserting Outside Line Access Code

Enter the outside line access code with which you reach

the public telephone network before you enter the

desired number or select a stored entry. The outside

10Confirm with OK.

11After a short warm up phase, the device will read the

document into the memory and will send out the fax

at the specified time.

line access code is usually 0.

Incorrect Outside Line Access Code

Notice

Incorrect Outside Line Access Code

Deleting a Job

In rare cases, the outside line access code may

be a different number or a two-digit number.

For older telephone systems, the outside line

access code can be R (= Flash). Press R to

enter this outside line access code. If the con-

nection to the public telephone network is

not possible, contact your telephone system

supplier.

To cancel a scheduled fax transmission,

simply delete the document from the jobs

list (also see chapter Jobs, page 49).

Sending Fax Manually

1 Insert the document.

2 Press μ.

Setting Up an Extension

3 Enter the desired number using the numeric keypad

Notice

or select a saved entry.

Connection to Private Automatic

Branch Exchange

4 Press FAX or o.

Start Fax Reception from Additional Telephone

If you operate your device permanently on an

extension, save the outside line access code

(see also chapter on setting Private Branch

Exchange (PABX) , page 64).

Notice

Start Fax Reception from Additional

Telephone

You can start the fax reception from an addi-

tional telephone that is connected to the

device by pressing *5:

Sending Fax Later (= Timer

Function)

Using fax transmission from the memory

Chain Dialling

This function is only available if you have set up your

You can combine and edit manually entered digits and

saved entries, before the dialling process starts. If you

have saved, for example, the telephone number prefix

of an inexpensive telephone service provider (call-by-

call) as a telephone book entry, select this entry and

manually enter the subsequent telephone number or

select another saved entry.

device in such a way that fax messages are sent from the

memory (see also chapter on setting up fax messages

from the memory, page 61).

Sending Fax Later

If you would like to make use of the lower telephone

tariffs or if the recipient can be reached at some specific

time only, you can send the fax at a later time—within

24 hours.

1 Insert the document.

Eavesdropping while

2 Press FAX.

Connection is Established

3 Enter the desired number using the numeric keypad

Introduction

or select a saved entry.

You can listen while a connection is established, for

example if a fax transmission constantly fails.

4 Confirm with OK.

1 Insert the document.

5 Enter the time, at which the document should be

transmitted, e.g. 14 00 for 2 pm.

2 Press FAX.

6 Confirm with OK.

7 Select the desired resolution using [:

3 Enter the desired number using the numeric keypad

or select a saved entry.

4 Press μ.

DEFAULT—For documents without special fea-

tures

No Hands-free Operation Possible

Notice

FINE—For texts with small print or drawings

SFINE—For documents with many details

PHOTO—For photos

No Hands-free Operation Possible

Hands-free operation is not possible with this

function. You cannot answer if the subscriber

picks up.

8 Confirm with OK.

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Sending to Multiple

Faxing with the Companion

Recipients (= Broadcasting) Center SFX

Broadcast Transmissions

Introduction

You can send one fax to multiple recipients in succes-

With the software Companion Center SFX you can

sion.

send, receive and manage faxes on your computer. You

can either send scanned documents or files saved on the

computer. With the cover sheet editor, you can design

your own cover pages for your faxes, or use an existing

document as the cover sheet. Apart from that, you can

select from numerous fax settings.

Using fax transmission from the memory

This function is only available if you have set up your

device in such a way that fax messages are sent from the

memory (see also chapter on setting up fax messages

from the memory, page 61).

1 Insert the document.

1 Start the software Companion Center SFX, by

clicking on the Companion Center SFX icon on

your desktop or selecting Start > Programs >

Companion Center SFX > Laser SFX > Compan-

ion Center SFX in the Start Menu.

2 Press FAX.

3 Enter the desired number using the numeric keypad

or select a saved entry.

4 Press À.

2 The light in the upper-right corner shows whether

or not the device is connected to the computer and

is functioning properly.

5 Enter the next telephone numbers. Between the

individual recipients, press À. You can enter up to

20 recipients.

3 Selecting the Fax tab.

Notice

Sending a Fax

1 Click on Send.

Sending a Fax to a Group

A group from the telephone book is an

entry in the list of recipients.

If a number appears in the list of recipients

several times, (for example, is saved in dif-

ferent groups), the message is sent to this

number several times.

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6 Press FAX or o. The device transmits the fax mes-

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Cancel Process

You can interrupt the process at any time,

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Notice

2 In the field To Who? enter the name of the recipient

Transmission to Multiple Recipients

under Recipient Name.

If your device cannot reach a recipient, the

fax message is sent to the other recipients.

After the device has called all recipients, it

once again dials the numbers that previ-

ously could not be reached.

3 In Recipient Number, enter the recipient's fax

number.

Notice

Add Recipients from the Telephone

Book

Click on Add contact from adressbook

to access the device's telephone book.

Using Fax Templates

Five fax templates, which you can use, are stored in

Fax Templates

your device. With these templates you can quickly cre-

ate, for example, a short fax note or an invitation.

4 Click on >> to add the recipients to the list.

Notice

1 Press C, 45 and OK.

Sending to Multiple Recipients (=

Broadcasting)

2 Use [ to select the template you would like to

print.

You can send one fax to multiple recipients

in succession. Enter other recipient names

and numbers or select entries from the tel-

ephone book. Click on >> to add the

recipients to the list. Click on >> to

remove a recipient from the send list.

3 Confirm with OK. The device prints the template.

4 Fill the template and send it to the desired recipient

per fax.

Fax · Sending to Multiple Recipients (= Broadcasting)

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5 Under Source Fax, select whether you want to scan

a document with the device or send a file that is

already saved on the computer.

Create Cover/Title Page with

Editor

Introduction

6 Scan a document: Insert the document into the

With the cover sheet editor, you can design your own

cover pages for your faxes, or use an existing document

as the cover sheet.

device. Select the desired resolution.

7 Sending a file: Select the saved file (file format

*.TIFF or *.FAX).

1 Click on Cover page.

8 If you would like to add a cover/title page to your

fax, select the saved file under Cover page (file for-

mat *.TIFF).

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Create Cover/Title Page with Editor

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With the editor, you can create your own

cover/title page for your fax. Click on

Cover page (see also the Chapter Create

Cover/Title Page with Editor, page 46.

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9 Click on Fax in order to send the fax to all recipients

in the send list.

Sending Fax Later (= Timer

2 Activate the function With the cover page:.

Function)

3 Under Senderenter the data that is to appear on the

Introduction

If you would like to take advantage of cheaper tele-

cover sheet.

phone rates or if the recipient is only available at certain

times, you can send the fax a later time.

4 Under Subject, enter a short title for your fax.

Under Comments you are able to add a note.

1 In the field When?, activate the functionSend Later.

5 In Recipient, enter the recipient's information.

2 Select the time and date that the document is to be

6 You can save created cover sheets as templates.

Click on New in order to open the template editor

and save a new template. Select an existing cover

sheet template from the list of created templates.

sent.

3 Click on Fax. The fax will be sent automatically at

the specified time.

Send Fax from a Program

Managing Faxes with the Fax

Introduction

Manager

The FAX Manager shows you the received faxes and

provides you an overview of the status of the sent faxes.

The outbox and inbox logs are automatically printed

when their contents fill a page. After the automatic

printing, the device creates a new journal.

You can send a file as a fax from any program with a

Introduction

printing function—such as, for example, a word-

processing or text-editing program. The documents do

not need to be printed out already.

1 In the program, click on the printing function.

2 Select FAX Laser SFX as the printer.

1 Click on FAX BOX.

3 The software Companion Center SFX opens the

window for sending faxes.

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2 Select the desired folder.

4 You can activate the following options.

Outbox—Faxes that have not yet been sent (cur-

rent send requests, delayed send requests, inter-

rupted send requests)

Automatic printing of the sent document—Prints

the sent fax after the sending process is complete

Print the send report—The transmission report

will be printed after each successful fax transfer as

well as after interrupted transfers.

Sent items—Sent faxes

Deleted Items—Deleted faxes (= recycle bin)

Drafts—Saved faxes that have not yet been sent

Print the send log—The send report is printed after

every successful or interrupted transfer attempt.

Send log—Information and transfer status of all

faxes

Fax Reception

If you have not changed the factory settings, received

Memory

Additional Options for Fax

Transmission

faxes will be printed out automatically. If there is no

paper or toner in your device, the device will store

incoming fax transmissions in its memory. The green

lamp â on the panel will be lit whenever there is a fax

present in the memory. After you have loaded paper

into the device or inserted a new toner cartridge, the

1 Click on Advanced.

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Abort Fax Reception

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Abort Fax Reception

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After receiving the first page of a fax message,

you can abort the transmission at any time by

pressing j.

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Memory Philips

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specifications in the technical data.

Message Memory Full!

CAUTION!

2 You have the following options available.

Message Memory Full!

If the message memory is full, no additional

messages can be received.

Sending speed—The device adjusts the transmis-

sion speed to the line quality. Set a lower reception

speed if this adjustment takes a long time or no con-

nection is made.

Using Service Codes

Line number—Enter your number.

Notice

Dialing prefix—This dialing code is automatically

added to the number before sending (= external

access code).

Delete Fax Messages Sent

If there are problems with printing out saved

fax messages, a service code is available (see

also chapter on using service codes , page 75).

Dialing type—In some countries you can set the

dialling mode to pulse dialling or tone dialling (DTMF

tones).

Receiving Fax Manually

Select manual fax reception under fax reception mode

(see also chapter on Setting the Fax Reception Mode, Page

60). The device will not receive faxes on its own. This

setting is useful, when you want to receive faxes via a

modem connected to a computer. You can start fax

reception manually, by pressing o.

Header—Your name and number appear in the

page header of each fax transmission. If you do not

wish to send out your information, you can turn this

function off.

Receiving Fax Manually

3 With the following options you set the number of

repeat attempts for incomplete fax transfers.

Number of tries—Number of repeat attempts for

interrupted fax transfers.

Receive Faxes Silently

Set the number of rings 0 (see also chapter setting the

Interval between tries—Duration between two

transfer attempts

Silent Fax Reception

number of rings, page 58) and set the fax reception

mode to fax mode (see also chapter setting the fax

reception mode, page 60), in order to receive faxes

without your device ringing.

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Receiving Faxes onto USB

Storage Medium

Time Stamp

The device prints the date and the exact arrival time on

Time Stamp

every incoming fax received. This allows you to docu-

ment the exact time at which you have received a fax

transmission. A memory buffer in the device ensures

that the correct date and time of reception will be main-

Introduction

With fax reception onto a USB storage medium, the

device saves incoming faxes onto a connected USB stor-

age medium. Fax messages are saved as TIFF files with

receipt date and time.

tained even after a power loss.

Print Document from USB Storage Medium

Switches Time Stamp On/Off

Use the Print Document from USB Storage Medium func-

If the time stamp function is activated, incoming faxes

will be stored in the fax memory. As soon as the last

page has arrived, the arrival time is stored and the

device prints out all the pages. You can turn this func-

tion off (also see chapter Switches Time Stamp On/Off,

page 61).

tion to print the saved fax messages (see also chapter

Print Document from USB Storage Medium, page 30)

Function not available

Notice

Function not available

The function is switched off if you remove the

USB storage medium. You cannot use the Pro-

tected Fax Reception and Receive Fax on USB

Storage Medium functions at the same time.

Setting Protected Fax

Reception

Deactivating Automatic Fax Printout

1 Make sure that a USB storage medium is connected

to the USB host port on the backside of the device.

Connect a USB storage medium to the USB host

port as required.

You can secure your fax reception with a code. In that

case, incoming faxes are not printed out, but rather are

stored in the fax memory. Only after entering a PIN

code can you print out these fax transmissions.

Function not available

Notice

Connecting USB Storage Medium on

the Backside

The USB storage medium must be con-

nected to the USB port on the the back-

side of the device in order to use this func-

tion.

Function not available

You cannot use the Protected Fax Reception

and Receive Fax on USB Storage Medium func-

tions at the same time.

Entering the PIN Code

Default Access Code

Notice

Default Access Code

The function is switched off with the factory-

installed access code (0000). Change the

access code to switch on the function. If you

want to switch the function off enter the fac-

tory-installed code 0000 again.

1 Press C, 4033 and OK.

Notice

2 Press C, 914 and OK.

Entering the PIN Code

Notice

If you have already saved a code, the device

will ask you to provide the old code first

before you can enter a new code.

Access Function

You can also call the function by pressing

C, 44 and OK.

2 Enter a four-digit PIN code.

3 Confirm with OK.

3 Use [ to select whether you would like to turn the

function on or off.

4 Enter the code again for confirmation purposes.

4 Confirm with OK.

5 Confirm with OK.

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Switching On and Off

Jobs

Introduction

1 Press C, 4032 and OK.

2 Enter the four-digit PIN code.

3 Confirm with OK.

All messages that have just been sent, that have been

prepared for polling or that are to be sent or polled at

a later time are present in the jobs list.

Display

Jobs appear in the display one-at-a-time. After the job

number and job status indicator, you will find the fax

number to which a fax is to be sent or from which it is

to be polled. Documents on the jobs list can fall into the

following categories with regard to their status:

4 Use [ to select whether you would like to turn the

function on or off.

5 Confirm with OK.

Jobs

Printing Out Fax Transmissions

TX—Time-Deferred Sending

Jobs

1 Press C, 4031 and OK.

POL—Time-delayed Fax Polling

Jobs

2 Enter the four-digit PIN code.

TR—Job in progress

Stop

3 Confirm with OK. The stored fax transmissions are

Notice

printed out and deleted from the memory.

Navigating in the Menu

Press j to close the menu and return to the

Polling Faxes

starting mode.

Polling Faxes

With the fax polling function, you can retrieve faxes that

lie ready in the dialled device.

Immediate Job Execution

1 Press C, 71 and OK.

Polling Faxes Directly

1 Press C, 42 and OK.

2 Using [ select the job that you would like to exe-

cute immediately.

2 Enter the desired number using the numeric keypad

3 Confirm with OK. The transmission or polling will

or select a saved entry.

commence immediately.

3 Press o.

Changing a Job

1 Press C, 72 and OK.

Time-Deferred Polling

1 Press C, 42 and OK.

2 Using [ select the job that you would like to mod-

ify.

2 Enter the desired number using the numeric keypad

or select a saved entry.

3 Confirm with OK.

4 Enter the desired changes and confirm by pressing

OK.

4 Enter the time, at which the document should be

polled, e.g. 14 00 for 2 pm.

Deleting a Job

1 Press C, 73 and OK.

5 Confirm with OK.

6 The device is now in standby mode. You can con-

tinue to carry on telephone conversations or send

other fax transmissions during this time.

2 Using [ select the job that you would like to

delete.

Deleting a Job SFL

3 Confirm with OK.

Notice

4 Confirm the deletion with OK.

Deleting a Job

To terminate the polling readiness, simply

delete the document from the jobs list (also

see chapter Jobs, page 49).

Printing a Job

1 Press C, 74 and OK.

2 Using [ select the job that you would like to print

out.

3 Confirm with OK.

Printing the Job List

Press C, 75 and OK. The device will print out a list

of all pending jobs.

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Missed Calls

You can find reference to missed calls in the redial/caller

list.

1 Press @.

2 Page through the dialled numbers, the calls received

and calls missed in the list using [ (© indicates the

numbers dialled, ® the calls received and * the calls

missed).

Notice

Displaying Telephone Book Names

Your device displays the name with which

you have saved the number in the tele-

phone book. The number and name will

not be shown if the caller suppresses his

number.

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11Networks

USB Port

Infrastructure Wireless Network

In an infrastructure network, multiple devices commu-

Using the USB cable, you can connect your device to a

PC that is connected to a network. Other PCs on this

network can then access the device if it is shared for use

on the network. You cannot connect the device directly

to a network with a USB cable, unless you have a USB

nicate via a central access point (gateway, router). All

data are sent to the access point (gateway, router) and

distributed from there.

print server connection.

WLAN: Infrastruktur-Netzwerk

WLAN

Your device has a WLAN connection. Thus, you can

integrate the device into an existing wireless network

(WLAN). All computers in the network can then access

the device and scan or print.

Networks

Notice

Calling the Web Interface

You can also edit the device's network set-

tings with the device's web interface (see also

the chapter Web Interface, page 19).

Wireless Network (WLAN)

Introduction

In a wireless network (Wireless Local Area Network,

WLAN) at least two computers, printers or other addi-

tional devices communicate with each other over radio

waves (high frequency waves). The transmission of data

in the radio network is based on the standards 802.11b

and 802.11g.

Setting Up a Wireless

Information on Using WLAN!

DANGER!

Network (WLAN)

Information on Using WLAN!

Information on Configuration

The functioning of security systems, medical

equipment or sensitive devices can be dis-

rupted by the transmission power of the

device. Observe any usage regulations (or

restrictions) in the vicinity of such equipment.

Notice

Information on Configuration

We recommend that the settings of your

WLAN network should only be changed by a

person with a good knowledge of the config-

uration of your computer.

The use of this device can affect the operation

of insufficiently shielded medical devices and

hearing aids and pacemakers through the

release of high frequency radiation. Also con-

sult a doctor or the manufacturer of the med-

ical device to establish whether these are suf-

ficiently shielded from external high frequency

radiation.

Three steps are required to integrate your device into

a wireless network (WLAN).

Setting Up the Network

1 Configure the network on your PC.

2 Configure your device for network operation.

3 Install the software Companion Center SFX on

your computer using the required printer drivers.

Spaltenumbruch

You must carry out certain network and security set-

tings (for example the Service Set ID (SSID) and the

password). The settings must match the information for

the network. The device guides you through setting up

the network using a configuration wizard.

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Using Network Scan

Your device shows you a list of all available wireless net-

works. A wizard helps you connect with the desired

wireless network.

Switching Wireless

Introduction

Networking (WLAN) On/Off

Introduction

Wireless networking is activated by default. You have

the option of turning this function off.

1 Press C, 0812 and OK.

1 Press C, 080 and OK.

2 The available wireless networks are displayed. Use

[ to select the desired wireless network.

2 Use [ to select whether you would like to turn the

function on or off.

3 Confirm with OK.

4 Select an encryption standard or switch off network

security using [

5 Confirm with OK.

6 Enter the password for the network.

Setting up a Wireless

Network (WLAN) Using the

Wizard

Notice

WEP Key

Introduction

With 64-bit encryption, the WEP key must

be either 5 characters (ASCII) or 10 num-

bers (hexadecimal). With 128-bit encryp-

tion, the WEP key must be either 13 char-

acters (ASCII) or 26 numbers (hexadeci-

mal). You can find the WEP key in the

network settings of your PC.

You can integrate your device very quickly and easily

into an existing wireless network using Wi-Fi Protected

Setup (WPS) or using a wireless network scan. Using

WPS, all important settings like network name (SSID)

are automatically configured and the connection pro-

tected with secure WPA Encryption.

Using Wi-Fi Protected Set-up

Notice

(WPS)

WPS

WPA Key

Using Wi-Fi Protected Setup (WPS), you can integrate

Enter an 8 to 63 character long password.

The password can contain alphanumerical

characters—numbers and letters—and

any other symbol available on the keypad.

The only invalid character is "€” (the euro

currency symbol).

your device into an existing wireless network in two dif-

ferent ways very quickly and easily. You can activate the

tion (PBC), if your access point (Access Point, Router)

supports this method.

Using WPS with Pin Code

7 Confirm with OK.

1 Press C, 0811 and OK.

2 Use [ to select WPS PIN.

8 The device connects with the wireless network and

automatically attempts to obtain an IP address.

3 A pin code appears on the display. Enter this pin

code in your access point (Access Point, Router).

Setting Up a Wireless

Network (WLAN) Manually

4 Press OK on the device. The WLAN access point

and device connect automatically and create a WPA

protected connection.

Introduction

The PC and all other devices must have their parame-

Using WPS with Push Button

Configuration (PBC)

ters set up to the same network as the multifunction

machine. All required information for setting the param-

eters, like name of the network (SSID), type of wireless

network, WEP key, IP address and subnet mask must

match the data from the network. You can obtain the

necessary information from the network configuration

of your computer or the access point (Access Point,

Router).

1 Press C, 0811 and OK.

2 Use [ to select WPS PBC.

3 Activate Push Button Configuration on the WLAN

access point. The WLAN access point and device

connect automatically and create a WPA protected

connection.

1 Press C, 0821 and OK.

2 Entering the SSID.

You can find the network name (Service Set ID) in

the network settings of your computer. The SSID

must match the SSID on the computer or on the

access point (Access Point, Router).

3 Confirm with OK.

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4 Select an encryption standard or switch off network

11Confirm with OK.

security using [

12Manual Configuration: Enter the subnet mask

(for example 255.255.255.000).

CAUTION!

Notice

Unprotected Wireless Networks are

Accessible to Others!

Subnet Mask

Unprotected Wireless Networks are Accessi-

ble to Others! Always protect your network

against unauthorised access. You can toggle

between different encryption standards.

In a network with a gateway or router, the

subnet mask indicates whether the respec-

tive data packets are addressed to an inter-

nal recipient in the network or whether

they should be sent to a recipient outside

of the network.

5 Confirm with OK.

6 Enter the password for the network.

13Confirm with OK.

Notice

WEP Key

Modifying Wireless Network

Settings

With 64-bit encryption, the WEP key must

be either 5 characters (ASCII) or 10 num-

bers (hexadecimal). With 128-bit encryp-

tion, the WEP key must be either 13 char-

acters (ASCII) or 26 numbers (hexadeci-

mal). You can find the WEP key in the

network settings of your PC.

Entering the Network Name (SSID)

Introduction

You can find the network name (Service Set ID) in the

network settings of your computer. The SSID must

match the SSID on the computer or on the access point

(Access Point, Router).

Notice

1 Press C, 0821 and OK.

2 Entering the SSID.

WPA Key

Enter an 8 to 63 character long password.

The password can contain alphanumerical

characters—numbers and letters—and

any other symbol available on the keypad.

The only invalid character is "€” (the euro

currency symbol).

3 Confirm with OK.

Setting Network Security

Unprotected Wireless Networks are Accessible to Others!

CAUTION!

Unprotected Wireless Networks are

Accessible to Others!

Unprotected Wireless Networks are Accessi-

ble to Others! Always protect your network

against unauthorised access. You can toggle

between different encryption standards.

7 Confirm with OK.

With the connection mode, you set the IP address

and subnet mask. If you have a DHCP or BOOTP

server in your network which dynamically assign IP

addresses, you can assign the settings automatically.

8 Select automatic or manual configuration using [.

9 Confirm with OK.

1 Press C, 0822 and OK.

2 Select an encryption standard or switch off network

security using [

3 Confirm with OK.

Notice

This Process May Take a Few Moments

4 Enter the password for the network.

The automatic configuration of IP address

and subnet mask on the connected net-

work PCs may take a moment.

Notice

WEP Key

10 Manual Configuration: Enter the IP address (for

With 64-bit encryption, the WEP key must

be either 5 characters (ASCII) or 10 num-

bers (hexadecimal). With 128-bit encryp-

tion, the WEP key must be either 13 char-

acters (ASCII) or 26 numbers (hexadeci-

mal). You can find the WEP key in the

network settings of your PC.

example 192.168.001.×××).

Notice

IP-Address

The first three blocks of numbers refer to

the IP field; this information must match

the IP address on your computer. The last

three digits determine are the individual IP

address of the device. You can enter any

number between 000 and 255. However,

this number must be unique within the net-

work; it may not be used on any other PC

or network component.

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Entering the Subnet Mask

Notice

Introduction

In a network with a gateway or router, the subnet mask

WPA Key

indicates whether the respective data packets are

addressed to an internal recipient in the network or

whether they should be sent to a recipient outside of

the network.

Enter an 8 to 63 character long password.

The password can contain alphanumerical

characters—numbers and letters—and

any other symbol available on the keypad.

The only invalid character is "€” (the euro

currency symbol).

1 Press C, 0842 and OK.

2 Enter

the

subnet

mask

(for

example

255.255.255.000).

5 Confirm with OK.

3 Confirm with OK.

Set IP Address Assignment

The IP address assignment allows you to select whether

Enter IP Address of the Access Point

(= Gateway)

Introduction

your device's IP address is assigned dynamically by a

DHCP or BOOTP router/server or statically assigned

by the user. You can enter IP addresses, subnet masks,

gateways or two alternative domain name servers

(DNS) for the configuration of the static network con-

nection.

1 Press C, 0843 and OK.

2 Enter the IP address of the access point (Access

Point, Router).

3 Confirm with OK.

Enter Domain Name Server (DNS)

Introduction

1 Press C, 083 and OK.

2 Select automatic or manual configuration using [.

3 Confirm with OK.

The DNS translates IP addresses in the names of inter-

net pages and vice-a-versa. You can enter a primary and

secondary DNS.

This Process May Take

Few Moments.

Notice

Enter Primary DNS

This Process May Take a Few Moments.

1 Press C, 0844 and OK.

2 Enter the address of the primary DNS.

3 Confirm with OK.

The automatic configuration of IP address and

subnet mask on the connected network PCs

may take a moment.

Enter Secondary DNS

Set Static IP Address Assignment

Available Function (WLAN)

1 Press C, 0845 and OK.

2 Enter the address of the secondary DNS.

3 Confirm with OK.

Notice

Available Function

This function is only available if you have

selected static IP address assignment with the

function 083.

Verify DHCP Settings

Available Function (WLAN)

Notice

Enter IP Address

Available Function

Introduction

The IP address is the address of the device in the net-

This function is only available if you have

selected automatic IP address assignment with

the function 083.

work. It must not match the IP address of the computer

or other network components, however it must be

located in the IP field.

Introduction

1 Press C, 0841 and OK.

2 Enter the IP address (for example 192.168.001.×××).

With these functions, you can verify the assigned net-

work settings from your network's DCHP router. You

cannot modify the settings.

Notice

Displaying the IP Address

IP-Address

1 Press C, 0851 and OK.

The first three blocks of numbers refer to

the IP field; this information must match

the IP address on your computer. The last

three digits determine are the individual IP

address of the device. You can enter any

number between 000 and 255. However,

this number must be unique within the net-

work; it may not be used on any other PC

or network component.

2 The current IP address is displayed; it is the address

that your device is registered with on the network.

Display Subnet Mask

1 Press C, 0852 and OK.

2 The subnet mask being used is displayed.

3 Confirm with OK.

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Display IP Address of the Access Point

(= Gateway)

1 Press C, 0853 and OK.

2 The IP address of the access point (router) is dis-

played.

Display Primary DNS

1 Press C, 0854 and OK.

2 The primary DNS address is displayed

Display Secondary DNS

1 Press C, 0855 and OK.

2 The secondary DNS address is displayed

Additional Wireless

Network Settings

Enter the Primary Windows

Internet Name Service (WINS)

Server

Introduction

WINS is a network service that converts the IP address

of the connected network components into NetBIOS

names and vice-versa on the local area network (LAN).

You can enter a primary and secondary WINS server.

1 Press C, 0861 and OK.

2 Enter the address of the primary WINS server.

3 Confirm with OK.

Enter the Secondary Windows

Internet Name Service (WINS)

Server

1 Press C, 0862 and OK.

2 Enter the address of the secondary WINS server.

3 Confirm with OK.

Enter the First Network Name

(= NetBIOS)

Introduction

The device is registered on the network with the Net-

BIOS name.

1 Press C, 0863 and OK.

2 Enter the first NetBIOS name.

3 Confirm with OK.

Enter the Second Network Name

(= NetBIOS)

1 Press C, 0864 and OK.

2 Enter the second NetBIOS name.

3 Confirm with OK.

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12Settings

Modifying the Basic Settings

Set Up Toner Saving

Function

Notice

Modifying the Basic Settings

Set Up Toner Saving Function

The changed settings are stored as new

default settings. If you select a special function

for a one-time process, take care to restore

the default settings or factory settings after

that.

You use this function to switch on the toner saving func-

tion. The print appears a little paler, thereby increasing

the number of pages that you are able to print with one

toner cartridge.

1 Press ECO.

Settings

2 Use [ to select TONER SAVE.

3 Confirm with OK.

Notice

Calling the Web Interface

You can also edit the device settings with the

device's web interface (see also the chapter

Web Interface, page 19).

Notice

Access Function

You can also call the function by pressing

Cursor Navigation

C, 0022 and OK.

Notice

4 Use [ to select whether you would like to turn the

Navigating in the Menu

function on or off.

You can move the cursor using [. Press C

to return to the previous menu level. Press j

to close the menu and return to the starting

mode.

5 Confirm with OK.

Set Up Paper Saving

Function

Set Up Power Saving

Function

Set Up Paper Saving Function

Using this function, switch on automatic Duplex printing

for printing and copying in order to save paper. With

Duplex printing, both sides of the paper are printed.

Set Up Power Saving Function

You use this function to set after what period of time

the device switches to power saving mode following the

print job. Whenever you receive a fax or if you would

like to print or make a copy, your device will automati-

cally switch back from its energy saving mode to its

operating mode.

1 Press ECO.

2 Use [ to select PAPER SAVE.

3 Confirm with OK.

Notice

1 Press ECO.

2 Use [ to select POWER SAVE.

3 Confirm with OK.

Access Function

You can also call the function by pressing

C, 0023 and OK.

Notice

4 Select one-sided print (Simplex) or double-sided

Access Function

You can also call the function by pressing

C, 0021 and OK.

print (Duplex) using [.

5 Confirm with OK.

4 Select the time (in minutes) after which the device

should switch to power saving mode using [. You

can choose between: 0, 2, 10, 30 minutes (factory

default: 2 minutes). Select 0 if the device should

switch to the power saving function immediately

after a print job.

5 Confirm with OK.

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Selecting the Country

Notice

Setting the Country Correctly

Time Zone Editor

CAUTION!

Press [ to change the sign (+/-). You can

also enter values under an hour, example,

0.15 (or 0.25) for a quarter of an hour,

0.30 (or 0.50) for half an hour or 0.45 (or

0.75) for three quarters of an hour.

Setting the Country Correctly!

You must set the country in which you are

operating the device. Otherwise your device

is not adapted to the telephone network. If

your country is not included in the list, you

must select a different setting and use the cor-

rect telephone cable for the country. Consult

your retailer.

4 Confirm with OK.

Automatic Changeover Between Summer Time/Winter Time

Notice

Automatic Changeover Between Sum-

mer Time/Winter Time

1 Press C, 031 and OK.

With setting the country and time zone, the

automatic changeover between summer and

winter time is switched on. The automatic

changeover is switched off if you enter the

deviance from UTC manually using the time

zones editor

2 Use [ to select the country in which you are oper-

ating the device.

3 Confirm with OK.

Selecting the Language

Spaltenumbruch

1 Press C, 033 and OK.

2 Use [ to select the desired display language.

3 Confirm with OK.

Set the Time Synchronization

with SNTP Server

Introduction

With the simple time network protocol (SNTP), you

can synchronize the date and time of your device with

a server in the network automatically.

Setting the Date and Time

Entering the Date and Time

Activating the Server Access

1 Press C, 011 and OK.

1 Press C, 0103 and OK.

2 Enter the date (two digits for each field), for example

2 Use [ to select whether you would like to turn the

31¦05¦25 for May 31th, 2025.

function on or off.

3 Enter the time, e.g. 14 00 for 2 pm.

3 Confirm with OK.

4 Confirm with OK.

Enter the SNTP Server Address

1 Press C, 0101 and OK.

2 Enter the name of the SNTP server.

Set the Time Zone

Coordinated Universal Time (UTC) is the current

UTC

standardised universal time format used. Starting from

Greenwich in London (Zero Meridian), the world is

split into time zones. These time zones are indicated

with a deviance from UTC (in hours) for instance

Notice

Enter the Server Address

This name can be in the form of an IP

address, a DNS address or a NetBIOS

name.

UTC+1 for Central European Time (CET)

Set the Time Zone

In countries with several time zones, you can select

from preset time zones or enter the deviance of your

time zone from UTC. In countries with one time zone,

the setting is automatically adjusted if you set country

correctly (see also chapter Selecting the Country, page

57).

3 Confirm with OK.

Enter the SNTP Server Port

1 Press C, 0102 and OK.

2 Enter the server port number (default setting: 123).

3 Confirm with OK.

1 Press C, 012 and OK.

2 Use [ to select the time zone in which you are

operating the device.

3 Enter the Deviance from UTC Manually: Enter

the deviance (in hours) using the numeric keypad, for

example, 1 for UTC+1, The display shows the

time zone editor.

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Adjusting Volume Level

Entering Your Telephone

Number and Name

1 Press C, 055 and OK.

2 Select the desired volume level using [.

3 Confirm with OK.

Page Header

Your name and number are added together with date,

time and page number at the top edge of each fax trans-

mission (= header).

Folding Up Protective Cover

Setting the Number of Rings

You can use this function to set the number of rings for

Fold the protective cover of the letter keypad up

Deckel der Buchstabentastatur öffnen

the fax reception mode. After the selected number of

rings, the device switches to fax reception in the fax

mode. Select 0 to switch off the ring tone completely

(see also chapter on silent fax reception , page 61).

1 Press C, 042 and OK.

2 Select the desired number of rings using [.

3 Confirm with OK.

Deactivating the Button

Tones

Every key press is accompanied by a sound. You can

switch off the key tones on your device.

Cursor Navigation

Notice

Deactivating the Button Tones

Enter Letters

Enter capital letters by pressing and holding +

key. You can enter space using ½ ꢀ.

1 Press C, 007 and OK.

The special characters available are located

directly above the letter keypad and can be

entered by pressing the õ- key and the

respective letter key at the same time.

2 Use [ to select whether you would like to turn the

function on or off.

3 Confirm with OK.

You can move the cursor using [. Use C to

delete individual characters.

Configure Paper Settings

Modifying the Basic Settings

Entering Name

Notice

Modifying the Basic Settings

1 Press C, 021 and OK.

2 Enter the name using the keys (A—Z).

3 Confirm with OK.

The changed settings are stored as new

default settings. If you select a special function

for a one-time process, take care to restore

the default settings or factory settings after

that.

Entering Number

1 Press C, 022 and OK.

2 Enter your number.

Set Paper Weight

1 Press C, 201 and OK.

2 Using [ select the weight of the inserted paper.

3 Confirm with OK.

Setting the Ring Tones

Set Paper Source

You can insert normal printing paper or printed docu-

ments (forms) into the paper tray. You can insert spe-

cial paper formats, envelopes, slides, sheets of labels or

printed documents into the manual paper feed.

Selecting the Ring Tone

You can use this function to select the standard ring

tone. You can assign a separate ring tone to entries in

the telephone book (see also chapter on saving an entry,

page 39).

Introduction

Selecting the Ring Tone

1 Press C, 202 and OK.

2 Using [ select the paper source.

1 Press C, 054 and OK.

2 Select the desired ring tone using [.

3 Confirm with OK.

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Setting the Paper Format

1 Press C, 203 and OK.

2 Using [ select whether you would like to configure

the paper format for the paper tray or whether you

would like to use the manual feed.

Setting the Contrast

Setting the Contrast for the

Scanner

1 Press C, 304 and OK.

2 Set the desired contrast using [.

-/1—Reduces the contrast / typeface appears lighter

3 Confirm with OK.

4 Use [ to select the desired paper format. Follow

the specifications in the technical data.

4 (Factory settings)—Optimized adaptation for all

documents

5 Confirm with OK.

+/7—Increases the contrast / typeface appears

darker (for example, documents with faint print)

Set Resolution

3 Confirm with OK.

Setting the Resolution for

Scanning

1 Press C, 303 and OK.

Set the Contrast for Faxes and

Copying

2 Select the desired resolution using [:

1 Press C, 104 and OK.

2 Set the desired contrast using [.

-/1—Reduces the contrast / typeface appears lighter

DRAFT(100)—Scanning with reduced resolu-

tion—for use on the Internet, for example

TEXT B&W (300)—Black and white scan with high

resolution for optical character recognition of text

documents (OCR)

4 (Factory settings)—Optimized adaptation for all

documents

+/7—Increases the contrast / typeface appears

darker (for example, documents with faint print)

PHOTO(200)—Scanning with higher resolution -

for photographs, for example

3 Confirm with OK.

HQ(300)—Scanning with highest resolution

3 Confirm with OK.

Setting the Brightness

Set Resolution for Fax

Transmission

1 Press C, 4013 and OK.

Set the Level of Brightness for

Scanning

1 Press C, 305 and OK.

2 Using [, select the desired level of brightness:

-/1—Reproduction is lighter

2 Select the desired resolution using [:

DEFAULT—For documents without special fea-

tures

FINE—For texts with small print or drawings

SFINE—For documents with many details

PHOTO—For photos

4 (Factory settings)—Optimized adaptation for all

documents

+/7—Reproduction is darker

3 Confirm with OK.

Set the Level of Brightness for the

Copier

Setting the Resolution for the

Copier

1 Press C, 105 and OK.

1 Press C, 103 and OK.

2 Using [, select the desired level of brightness:

-/1—Reproduction is lighter

2 Select the desired resolution using [:

AUTO—Optimised adjustment for all types of docu-

ments

4 (Factory settings)—Optimized adaptation for all

documents

TEXT—For texts with small print or drawings

QUALITY—For documents with many details

PHOTO—For the highest resolution

3 Confirm with OK.

+/7—Reproduction is darker

3 Confirm with OK.

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Additional Scanner Options

Notice

Fax Reception Mode with Additional

Devices

Setting the Paper Format

You should set the device to EXT/Answer-

ing device, Fax or Manual Mode if you have

additional devices connected to the

AUX./Ò socket of your device.

1 Press C, 306 and OK.

2 Use [ to select the desired paper format. Follow

the specifications in the technical data.

3 Confirm with OK.

Select the File Format

Introduction

Manual Mode

Using this function, select the file format that should be

Manual Mode

(MANUAL)

used as default for scanning documents.

1 Press C, 307 and OK.

2 Use [ to select the desired file format.

3 Confirm with OK.

Manual Mode

The device will not receive faxes on its own. You can

start fax reception manually, by pressing o. This setting

is useful, when you want to receive faxes via a modem

connected to a computer.

Fax Mode

Additional Copier Options

Fax Mode

(FAX)

Fax Mode

Select One Side/Both Side

Printing (Simplex/Duplex)

1 Press C, 101 and OK.

In the fax mode, the device will ring for as many times

as you have set with function 042 (also see chapter Set-

ting the Number of Rings, page 58). Then the fax recep-

tion switches on. You should select this mode if you pri-

marily receive faxes at your device.

2 Select one-sided print (Simplex) or double-sided

print (Duplex) using [.

3 Confirm with OK.

EXT/Answering Machine Mode

(FAX-ANSWER)

EXT/Answering Machine Mode

Print the Pages Sorted

Sorted copies can be output when creating multiple

copies of a multiple page document The devices scans

both sides of the document and prints sorted copies of

the document with the correct pagination

You should set the device to this mode if you have addi-

tional devices connected to the AUX./Ò socket of

your device. If an additionally connected answering

machine receives a call, your device will check to deter-

mine whether or not the incoming call is a fax transmis-

sion. If the device recognises a fax signal, it will automat-

Print the Pages Sorted

When using the unsorted copy process, copies of all

sides are output one after the other; the copy process

starts after the first side has been scanned.

ically receive the fax transmission.

Answering Machine

If you do not have an answering machine connected or

if a connected answering machine does not accept the

call, the device will take over the call after a predeter-

mined number of rings and automatically receive any

possible fax transmission being sent.

1 Press C, 102 and OK.

2 Select whether the copies should be output sorted

or unsorted using [.

Fax Switch

3 Confirm with OK.

Notice

Fax at Additional Telephone

Setting the Fax Reception

Mode

If you pick up at an additional device and hear

that you are receiving a fax (whistling tone or

silence), you can start the fax reception by

pressing *5 on the additional telephone

or pressing o on the device. To use this func-

tion, additional telephones must be set to the

tone dialling mode (DTMF/MFV tones) (for

this purpose see the operating manual of your

additional telephone).

Fax Switch

The built-in fax switch of your device distinguishes

between fax messages and telephone calls. Faxes are

automatically received, telephone calls can be

received—even on additionally connected devices.

While the device is checking the call, it continues to

ring.

Setting the Fax Reception Mode

You have the following options available. The selected

fax reception mode appears on the display.

1 Press C, 041 and OK.

2 Select the desired option using [.

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Message Memory Full

Automatic Mode

Notice

Automatic Mode

(AUTOMATIC)

Message Memory Full

Automatic Mode

If the Automatic Mode is active, the device will check to

determine whether the incoming call is a fax transmis-

sion or a telephone call. The device will automatically

receive fax transmissions. While the device is checking

the call, it continues to ring. You can accept telephone

calls at any time. After a predetermined number of

rings, the device will take over the call and automatically

receive a possible silent fax transmission.

If the message memory is full, the documents

are scanned and sent immediately.

1 Press C, 4012 and OK.

2 Select the desired setting using [.

3 Confirm with OK.

Turning Page Header On/Off

Page Header

Your name and number appear in the page header of

each fax transmission. If you do not wish to send out

your information, you can turn this function off.

Silent Fax Reception

Set the number of rings 0 (see also chapter setting the

number of rings, page 58) and set the fax reception

mode to fax mode (see also chapter setting the fax

reception mode, page 60), in order to receive faxes

1 Press C, 4014 and OK.

2 Use [ to select whether you would like to turn the

without your device ringing.

function on or off.

Manual Fax Reception

3 Confirm with OK.

Notice

Manual Fax Reception

Switching Transmission Report

If your device is set to the manual reception

mode, you can neither hear nor receive

incoming fax calls (see also chapter on setting

the fax reception mode, , page 60).

On/Off

Switching Transmission Report On/Off

After every transmission, the device prints out a trans-

mission report. Two different settings are available.

1 Press C, 4011 and OK.

2 Use [ to select from the following settings:

Additional Options for Fax

Transmission

ALWAYS—The transmission report will be printed

after each successful fax transfer as well as after

interrupted transfers.

Reducing Transmission Speed

ON ERROR—The transmission will only be printed

if the fax transfer was not successfully completed or

if it was terminated prematurely.

The device adapts the transmission speed to the line

quality. This may take some time, especially for overseas

connections. Set a lower transmission speed if you are

sending faxes into networks with poor line quality.

3 Confirm with OK.

1 Press C, 4015 and OK.

2 Select the desired speed using [.

3 Confirm with OK.

Additional Fax Reception

Options

Configuring the Display

Configure which information should be shown on the

display during transmission.

Switches Time Stamp On/Off

The device prints the date and the exact arrival time on

every incoming fax received (also see chapter Time

Stamp, page 48). You have the option of turning this

function off.

Configuring the Display

Time Stamp

1 Press C, 4016 and OK.

2 Use [, to select whether the transmission speed

should be displayed or current page number being

transmitted should be displayed.

1 Press C, 404 and OK.

2 Use [ to select whether you would like to turn the

3 Confirm with OK.

function on or off.

3 Confirm with OK.

Set Fax Transmission from the

Reducing the Reception Speed

Memory

Reducing the Reception Speed

Set Fax Transmission from the Memory

The device adjusts the transmission speed to the line

quality. Set a lower reception speed if this adjustment

takes a long time or no connection is made.

You can set whether you would like to scan or send the

documents immediately or whether you would like to

send the documents from the cache memory. With

direct transmission, the document is memorised during

transmission. When sending from the memory, the doc-

ument is read from the memory first and then the con-

nection made with the recipient.

1 Press C, 4026 and OK.

2 Select a reception speed using [.

3 Confirm with OK.

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Set Page Adjustment

Locking the Device

With the locking function, you can prevent unauthor-

ised persons from using your device. Only after entering

of the correct code will it be possible to access func-

tions or enter numbers. The lock will turn itself on again

after each use of the device.

Locking the Device

Received faxes can automatically be adjusted to the

paper format inserted. You can also enter a fixed value

(percentage) for the paper adjustment

Setting the Paper Format

Notice

Setting the Paper Format

For automatic adjustment, the format of the

inserted paper must be set correctly (see also

chapter Setting the Paper Format, page 59).

Entering the PIN Code

Default Access Code

Notice

Default Access Code

1 Press C, 4024 and OK.

The function is switched off with the factory-

installed access code (0000). Change the

access code to switch on the function. If you

want to switch the function off enter the fac-

tory-installed code 0000 again.

2 Use [ to select automatic adjustment or whether

you would like to enter a fixed value.

3 Confirm with OK.

4 Enter a Fixed Value: Enter a percentage for the

compression between 70 and 100 per-

cent.

1 Press C, 921 and OK.

5 Confirm with OK.

Notice

Entering the PIN Code

Set a Threshold for Pagination

Some fax transmissions contain more lines than can be

printed. Using the threshold for pagination, set from

which value these lines are printed on the second page.

All lines below this value are deleted.

If you have already saved a code, the device

will ask you to provide the old code first

before you can enter a new code.

Set a Threshold for Pagination

2 Enter a four-digit PIN code.

3 Confirm with OK.

1 Press C, 4027 and OK.

2 Use [ to select from the following settings:

4 Enter the code again for confirmation purposes.

5 Confirm with OK.

ON—All lines which lie more than three centimetres

outside the page are printed on a second page. All

surplus lines below this value are deleted.

Locking the Keyboard

This function locks the entire keyboard of the device.

OFF—All lines which lie more than one centimetre

outside the page are printed on a second page. All

surplus lines below this value are deleted.

1 Press C, 922 and OK.

2 Enter the four-digit PIN code.

3 Confirm with OK.

Printing Multiple Copies

4 Use [ to select whether you would like to turn the

Printing Multiple Copies

function on or off.

You can apply settings to your device whereby multiple

copies of fax transmissions are printed out upon recep-

tion.

5 Confirm with OK.

Locking Manual Dialling

1 Press C, 4022 and OK.

Locking Manual Dialling

2 Enter a value from 1 to 99.

This function blocks the manual dialling of telephone

numbers. Numbers from the telephone book can be

called. Manual dialling of emergency number is not pos-

sible.

3 Confirm with OK.

Spaltenumbruch

1 Press C, 923 and OK.

2 Enter the four-digit PIN code.

3 Confirm with OK.

4 Use [ to select ONLY DIRECT..

5 Confirm with OK.

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Lock USB Storage Medium

You use this function to block access to a connected

USB storage medium.

Print Lists and Reports

Printing the Functions List

1 Press C, 925 and OK.

2 Enter the four-digit PIN code.

3 Confirm with OK.

Press C, 81 and OK to print a list of all functions

of your device.

Printing the Telephone Book

4 Use [ to select whether you would like to turn the

function on or off.

Press C, 83 and OK to print a list of all saved

entries and groups in the telephone book.

5 Confirm with OK.

Printing Fax Journal

The journal contains a list of the last 30 message trans-

Lock Settings

This function blocks the changing of settings on your

device. The settings can be locked with a customizable

administrator pin code

Fax Journal

Lock Settings

missions. The fax journal is automatically printed after

30 transmissions. You can print out the fax journal at

any time.

Printing Fax Journal/Call Log

Entering the PIN Code

Press C, 82 and OK.

Default Access Code

Notice

Printing the Job List

Default Access Code

Press C, 84 and OK. The device will print out a list

The function is switched off with the factory-

installed access code (0000). Change the

access code to switch on the function. If you

want to switch the function off enter the fac-

tory-installed code 0000 again.

of all pending jobs.

Prints the List of Settings

Press C, 80 and OK to print a list of all settings of

your device.

1 Press C, 0001 and OK.

Notice

Entering the PIN Code

If you have already saved a code, the device

will ask you to provide the old code first

before you can enter a new code.

2 Enter a four-digit PIN code.

3 Confirm with OK.

4 Enter the code again for confirmation purposes.

5 Confirm with OK.

Activate and deactivate functions

1 Press C, 0002 and OK.

2 Enter the four-digit PIN code.

3 Confirm with OK.

4 Use [ to select whether you would like to turn the

function on or off.

5 Confirm with OK.

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13Telephone Lines and Additional Devices

Switching Caller Line

Set up the Public Switch

Telephone Network (PSTN)

Identification (CLIP) On/Off

Function is not supported in all countries and networks

(Function is not supported in all countries and

networks)

Public Switch Telephone Network (PSTN)

networks)

CLIP Definition

Notice

The number of an incoming call appears on the display.

For this function to work, the Calling Line Identification

Presentation (CLIP) must be activated for your tele-

phone line. Enquire with your telephone company.

Public Switch Telephone Network

(PSTN)

You can use this function to set your device to

connect to the Public Switch Telephone Net-

work (PSTN). To connect to a Private Branch

Exchange (PABX) see also chapter on set up

Private Branch Exchange (PABX) , page 64.

Caller Line Identification may be associated with a fee.

Setting the Country Correctly

Notice

Setting the Country Correctly

If the Caller Line Identification does not work

even though the function is activated for your

telephone line, check if you have set the cor-

rect country (also see Chapter Settings, page

57)

Set up the Public Switch Telephone Network (PSTN)

Your device is automatically adjusted to the telephone

network if you set the country correctly (see also chap-

ter Selecting the Country, page 57). It is possible that fur-

ther settings are required for the Public Switched Tele-

phone Network (PSTN). Ask your retailer or the tech-

nical customer service department.

1 Press C, 057 and OK.

2 Use [ to select whether you would like to turn the

1 Press C, 032 and OK.

2 Select the desired setting using [.

3 Confirm with OK.

function on or off.

3 Confirm with OK.

Selecting the Dialling

Process

(Function is not supported in all countries and

networks)

Set up Private Branch

Exchange (PABX)

Function is not supported in all countries and networks

PABX Systems

Private branch exchanges (PABX) are typical in many

offices and some households. You must dial an outside

line access code in order to get a connection to the

In some countries you can set the dialling mode to pulse

dialling or tone dialling (DTMF tones).

public telephone network (PSTN) from a PABX.

Selecting the Dialling Process

Additional Telephone No Extension

Notice

Selecting the Dialling Process

Additional Telephone No Extension

Only use pulse dialling if tone dialling is not yet

activated for your telephone line.

An additional telephone connected to the

device on a telephone socket is not consid-

ered an extension.

1 Press C, 053 and OK.

2 Use [ to select the desired dialling process.

3 Confirm with OK.

Set up Private Branch Exchange (PABX)

You can set up your device for operation on an exten-

sion, indicate the length of the internal numbers (direct

dial number) and save the code which must be selected

in order to reach the Public Switched Telephone Net-

work (PSTN) (= outside line access code).

Outside Line Access Code is Automatically Dialled

Notice

Outside Line Access Code is Automati-

cally Dialled

Once these settings are in place, you will no

longer need to prefix the outside line access

code every time you enter an external

number. The device will automatically add the

outside line access code in front of numbers

that are the same length or longer than the

configured direct dial numbers.

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Set the connection type

1 Press C, 051 and OK.

Registering and De-

Registering Additional

Cordless Telephones

2 Use [ to set whether you operate your device on

an extension.

Function is Optional

3 Confirm with OK.

(Function is optional and functions only with an original

adapter, which you can purchase through our order serv-

Setting the Outside Line Access

Code

ice. More information: [email protected])

Configuring the Cordless Telephone

Normally your cordless telephone is registered with

your device in the factory. In the starting mode, press

OK. The display shows on which base unit and with

Enter the length of the direct dial number

which number the cordless telephone is registered.

1 Press C, 0521 and OK.

Additional Cordless Telephones

You can register in all up to 4 cordless telephones with

your device. Using only original cordless phones as addi-

tional cordless phones ensures optimum use of all func-

tions. You can get original cordless telephones through

2 Enter the appropriate length for internal numbers.

Use C to delete individual characters. Assume the

longest internal number, then add one digit to that.

If your direct dial numbers consist of four digits, then

you should input5.

our order service or at specialist shops.

GAP Compatible

Notice

3 Confirm with OK.

GAP Compatible

Additional cordless telephone must be GAP-

compatible.

Enter the outside line access code

1 Press C, 0522 and OK.

2 Enter the outside line access code with which you

reach the public telephone network. This is usually

Registering Cordless Telephone

You must first bring the cordless telephone and then

your device (= base station) in the registration mode to

the operating instructions of the cordless telephone.

Notice

Incorrect Outside Line Access Code

In rare cases, the outside line access code

may be a different number or a two-digit

number. For older telephone systems, the

outside line access code can be R (= Flash).

Press R to enter this outside line access

code. If the connection to the public tele-

phone network is not possible, contact

your telephone system supplier.

1 Insert the Dect adapter into the USB host port on

the reverse of the device.

3 Confirm with OK.

Spaltenumbruch

DSL Connection

In the event that you use a DSL modem: Connect the

device to the slot intended for analogue telephones/fax

machines! For additional information, please consult the

operating manual of your DSL system. Ask your tele-

phone or internet service provider if necessary.

2 A message appears on the display as soon as the

device is configured as base unit. Bring the cordless

telephone into registration mode.

3 Press C, 521 and OK on the device.

Registering Cordless Telephone

The cordless telephone is automatically registered. This

process can take a few minutes. Then the number with

which it is registered with the device appears on the dis-

ISDN Connection

Your device is an analogue fax device (Group 3). It is not

an ISDN device (Group 4), and therefore it cannot be

operated directly on an ISDN connection. In order to

do this, you need either an analogue adapter or a con-

nection for analogue terminals. Details for ISDN con-

nections can be found in the instructions provided with

the terminal adapter or the dial-up router.

ISDN Connection

play of the cordless telephone.

Registering other Cordless Telephones

Notice

Registering other Cordless Telephones

You can register other cordless telephones

with your device in the same manner. If you

face any difficulties in registering, de-register

all cordless telephones, and re-register them

individually.

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Display Date and Time

Connection to the Telephone Line

Order of Connections

Notice

In order for the fax switch to function, the device must

Display Date and Time

Date and time of the cordless telephone is

continually synchronised with the device.

be first in the series if multiple devices are connected to

the same telephone socket. Follow the correct order.

Connection to the First Telephone Socket

Notice

Deregistering Cordless

Connection to the First Telephone

Socket

If you have multiple telephone sockets for the

same telephone line, the device must be con-

nected to the first telephone socket.

Telephone

You can deregister a cordless telephone either from the

device or from the cordless telephone. Follow the

instructions in the operating instructions of the cordless

telephone.

Deregistering Cordless Telephone

UsingAdditionalTelephones

(Easylink)

1 Press C, 522 and OK.

2 Using [ to select which cordless telephone you are

would like to de-register.

Easylink

With the Easylink function you can control your device

3 Confirm with OK. The device disconnects from the

with additional telephones. To use this function, addi-

tional telephones must be set to the tone dialling mode

(DTMF/MFV tones) (for this purpose see the operating

manual of your additional telephone).

cordless telephone.

Looking for Cordless Telephone

This function helps you in locating cordless telephones,

which you have misplaced. For this purpose the cord-

less telephones must be registered with the device and

must be within its range.

Starting Fax Reception

If you pick up at an additional device and hear that you

are receiving a fax (whistling tone or silence), you can

start the fax reception by pressing *5 on the addi-

1 Press C, 523 and OK.

2 All cordless telephones registered with the device

ring for approx. one minute. You can end the search

function by pressing j on the device or pressing the

button to hang up on the cordless telephone.

tional telephone or pressing o on the device.

Hang up Additional Telephone

Hang up the additional telephone when the ring tone

changes. The device has accepted the reception of the

fax message.

Taking Over the Line

Connecting Additional

Devices

You can operate additional devices on a telephone line,

such as cordless telephones, answering machines,

modems or charge counters.

If you pick up on an additional telephone and the device

continues to ring or attempts to receive a fax, you can

disconnect the device from the line. Press on the addi-

tional telephone.

Additional Devices

Using an External Answering

Machine

Your external answering machine must have parallel

recognition for accepting incoming calls. Consult your

retailer.

Connection to the Device

You can connect additional devices directly to your

device. Insert the telephone cable of the additional

device into the AUX./Ò socket (RJ-11-connection) on

the device.

Externe Geräte anschließen

For the best operation, the answering machine must be

connected to the AUX./Ò socket of the device. Select

EXT/ answering machine mode as the fax reception

mode (see also chapter on Setting the Fax Reception

Mode, Page 60).

Length of Outgoing Message

Notice

Length of Outgoing Message

The outgoing message must be shorter than

ten seconds. Avoid music in your announce-

ment. If the external answering machine has a

“conserving function” (i.e. a function that

changes the number of rings as soon as new

messages have been recorded), switch it off.

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Answering Machine Records Fax Signals

Notice

Answering Machine Records Fax Signals

If the external answering machine records fax

signals, but your device cannot receive faxes,

inspect the connection of the external

answering machine

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14Service

Disruptions

Display Number of Scanned

Notice

Documents

Troubleshooting

Should disruptions occur, follow the instruc-

tions on the display and on the error report.

Display Number of Scanned Pages

Press C, 943 and OK. The number of scanned

documents is displayed.

Service

Display Number of Printed Pages

Notice

Press C, 944 and OK. The number of printed

Calling the Web Interface

pages is displayed.

The device's web interface also provides an

overview of the device status and various

service functions (see also the chapter Web

Interface, page 19).

Display Number of Copied Pages

Press C, 945 and OK. The number of copied

pages is displayed.

Access Help Pages

With the Companion Center SFX software, you can

display the device's operating instructions, access serv-

ice pages on the Internet and order replacement items.

Introduction

Displaying the Toner Level

Your device registers the extent of toner used for every

Toner Level Memory

print-out and calculates the toner level of the toner car-

tridge on that basis. The toner level is stored in each

1 Click on Help.

toner cartridge.

Displaying the Toner Level

Press C, 946 and OK. The toner level of the

toner cartridge is indicated by a percentile value

between 100 percent (full) and 0 percent (empty).

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Checking the Firmware

Version

1 Press C, 934 and twice OK.

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2 The information on the firmware version of the

device is displayed.

3 Confirm with OK.

Spaltenumbruch

2 Select the desired function.

Display Counter Levels

You can display different counter levels of the device for

your information.

Display the Number of Fax Pages

Sent

Display the Number of Fax Pages Sent

Press C, 941 and OK. The number of fax pages

sent is shown

Display the Number of Fax Pages

Received

Display the Number of Fax Pages Received

Press C, 942 and OK. The number of fax pages

received is shown

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2 Connect the USB storage medium with the firmware

Updating Firmware

file to the USB host connection port.

Updating Firmware

Notice

Calling the Web Interface

You can also edit the device firmware with the

device's web interface (see also the chapter

Web Interface, page 19).

Updating Firmware

The firmware defines the basic functions and capabilities

of your device. Sometimes also referred to as the device

driver. We constantly strive to implement improve-

ments and innovations. Check our homepage

www.sagemcom.com for information on the current

3 If the device detects the firmware file, a message

firmware version available for your device.

Do not interrupt power supply

appears on the display. Press o to update firmware.

CAUTION!

4 This process can take a few minutes. The devices re-

boots twice. On completion of the procedure, the

device starts the initial installation process (see also

Do not interrupt power supply

Do not switch the device off during the print

process and do not unplug the device from

the power supply. If the Firmware update is

not carried out error-free, your device will

probably no longer function properly.

section Initial installation, Page 15).

Removing USB Storage Media!

CAUTION!

Removing USB Storage Media!

Never pull out the storage medium while the

device is accessing it. If the Firmware update

is not carried out error-free, your device will

probably no longer function properly.

Wait until the firmware update is completed

before performing more operations on your

device.

Settings will be Deleted

CAUTION!

Changing the Toner

Cartridge

Settings will be Deleted

Depending on the firmware version of your

device, all modified settings are deleted during

a firmware update and reset to factory set-

tings. If the settings are deleted, you will need

to calibrate the scanner again (see also the

chapter Calibrate Scanner, page 75).

Toner Level Memory

Your device registers the extent of toner used for every

print-out and calculates the toner level of the toner car-

tridge on that basis. The toner level is stored in each

toner cartridge. You can use different toner cartridges

as well as display the respective toner level of the toner

cartridge.

Toner Cartridge

1 Load the firmware from the specified internet page

and save the file directly in the root directory of the

USB storage medium (= highest directory level). The

file shall not be saved in a folder.

DANGER!

Escaping Toner Dust!

Never open a toner cartridge. If toner dust is

released into the air, you should avoid allow-

ing it to contact your skin and eyes. Do not

inhale the released toner dust. Remove the

toner dust from clothing or objects with cold

water; hot water would only cause the toner

to set. Never remove loose toner dust with a

vacuum cleaner.

CAUTION!

Use Only Original Firmware

When carrying out a Firmware update only

use the Firmware file for your device from

the website: www.sagemcom.com. Using

other Firmware files can lead to your

device not functioning properly. Sagem-

com accepts no liability for device malfunc-

tions which can be traced back to the use

of third party Firmware.

Use Original Consumable Materials!

CAUTION!

Use Original Consumable Materials!

Use only original consumable materials. These

are available from a specialised retailer or

through our order service. Other consumable

materials can cause damage to the device.

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Observe Packaging Instructions

CAUTION!

DANGER!

Observe Packaging Instructions

Escaping Toner Dust!

Follow the instructions on the packaging of

the consumable materials.

Carefully remove the toner cartridge from

the device so that no toner dust spills out.

Take care where you place the toner car-

tridge, escaping toner dust may soil the

surface.

1 Open the upper device cover by gripping the cover

on the arrow marks on the outside and lift upwards,

Store opened or used toner cartridges in

their original packing or in a plastic bag in

order to prevent toner dust from escaping.

Dispose of old toner cartridges by turning

them in at specialised shops or at a waste

collection site. Never dispose of toner car-

tridges by throwing them into fire. Toner

cartridges should never be allowed into

the hands of children.

4 Take the new toner cartridge from the package.

5 Remove the tape and black protective paper, but do

not remove the protective strip from the car-

tridge yet .

2 Open the device by lifting the device cover forwards

CAUTION!

Do Not Open During a Print Job!

Never open the cover while the device is

printing.

6 Shake the new toner cartridge back and forth several

times in order to distribute the toner evenly,

thereby improving the print quality.

3 Remove the toner cartridge by gripping the handle in

the middle and pulling it forwards out of the device

7 Only after completely pull off the protection strip

located on the left side of the cartridge.

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Fixing a Paper Jam

DANGER!

Introduction

Escaping Toner Dust!

Your device is equipped with sensors that quickly rec-

ognises a paper jam. If trouble of this sort arises, the

feeding of the printer paper is stopped immediately.

Check all the following three areas for jammed paper:

Paper tray/paper feed, print unit and fuser unit (see also

the help below).

Once you have removed the protection

strip, do not shake the toner cartridge any

more. Otherwise, it is possible that toner

dust will be released into the air.

Toner Cartridge

8 Place the toner cartridge into your device. The car-

DANGER!

tridge should snap securely into position.

Escaping Toner Dust!

In case of a paper jam, do not forcefully

remove the paper, but rather pull it gently out

of the device and throw it away carefully. It is

possible that the toner may not be completely

set on the print-out, and toner dust could be

released into the air. Do not inhale the

released toner dust. Remove the toner dust

from clothing or objects with cold water; hot

water would only cause the toner to set.

Never remove loose toner dust with a vac-

uum cleaner.

9 Close the device.

Clearing Paper Jam in Paper Tray/

Paper Feed

1 Pull the paper tray out of the device.

CAUTION!

Toner Cartridge Not Inserted Cor-

rectly!

If the device cover would not close, the

toner cartridge is not inserted correctly.

Take the toner cartridge out and insert it

again correctly.

2 Carefully pull out the paper.

10 Close the upper device cover.

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3 Push the paper tray into the device all the way to the

DANGER!

stopping point.

Escaping Toner Dust!

Carefully remove the toner cartridge from

the device so that no toner dust spills out.

Take care where you place the toner car-

tridge, escaping toner dust may soil the

surface.

Never open a toner cartridge. If toner dust

is released into the air, you should avoid

allowing it to contact your skin and eyes.

Do not inhale the released toner dust.

Remove the toner dust from clothing or

objects with cold water; hot water would

only cause the toner to set. Never remove

loose toner dust with a vacuum cleaner.

Clearing Paper Jam in the Print

Unit

4 Open the paper jam flap.

1 Open the upper device cover by gripping the cover

on the arrow marks on the outside and lift upwards,

5 Carefully pull out the paper.

2 Open the device by lifting the device cover forwards

6 Close the paper jam flap.

3 Remove the toner cartridge by gripping the handle in

the middle and pulling it forwards out of the device

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7 Place the toner cartridge into your device. The car-

Fixing Paper Jam in the Duplex

Unit/Fuser Unit

tridge should snap securely into position.

1 Open the paper jam flap on the reverse side of the

device.

8 Close the device.

DANGER—HEAT!

Device Parts are Hot!

The fuser unit and and its surroundings

inside the device become hot during oper-

ation. Do not touch these parts if you have

opened the device. Proceed with care

when you are removing a paper jam for

instance.

2 Remove the paper guide on the fixer unit by pressing

the tension lever on both sides downwards.

CAUTION!

Toner Cartridge Not Inserted Cor-

rectly!

If the device cover would not close, the

toner cartridge is not inserted correctly.

Take the toner cartridge out and insert it

again correctly.

9 Close the upper device cover.

3 Carefully pull out the paper.

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4 Close the paper jam flap. The fuser levers will auto-

matically fold into starting position when the paper

jam cover is closed.

Cleaning

Introduction

If lines appear on the printed pages or on the fax trans-

missions or documents are not properly fed, you should

clean the scanner and the document feeder.

Switching Off the Device

Switch the device off and disconnect from the power

supply before you clean it.

Switching Off the Device

CAUTION!

Switching off the device!

Turn the device off using the on/off switch on

the back before you remove the plug from the

socket.

Gerät ausschalten

Notice

Continue Print Job

Press o after the problem has been recti-

fied to continue the print job. Press j to

suppress the error message.

Fixing a Document Jam

Introduction

This allows you to remove a document jam in the auto-

matic document feeder.

Recommissioning

1 Open the cover of the automatic document feeder.

CAUTION!

Recommissioning!

Plug the power cable into the electrical outlet.

Only after switch the device on using the on/

off switch on the rear.

Instructions for Cleaning!

DANGER!

Instructions for Cleaning!

Use a soft, lint-free cloth. Never use liquid or

easily flammable cleansers (sprays, abrasives,

polishes, alcohol, etc.). Do not allow any

moisture to reach the interior of the device.

2 Carefully pull out the paper.

Moisten the cloth slightly with cleaning alco-

hol in order to remove stubborn marks. The

cloth must however, never be wet.

Fax Cleaning Sheets

Notice

Fax Cleaning Sheets

Special fax cleaning sheets are available as

accessories from our call centre. Insert a

sheet into the document feeder. Press j; the

page is ejected. Repeat this process at a few

times.

3 Close the cover of the automatic document feeder.

Spaltenumbruch

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Cleaning the Scanner

1 Open the scanner cover.

Calibrating the Scanner

If vertical lines appear on the printed pages or on the fax

messages, it is possible the scanner needs to be cali-

brated.

Instructions for Calibrating!

CAUTION!

Instructions for Calibrating!

The scanner is calibrated in the factory and

normally no new calibration is needed. Do not

use this function frequently. Clean the the

scanner glass and the scanner film first before

calibrating the scanner (see also chapter

Cleaning, page 75).

1 Insert a white piece of paper into the document

2 Carefully wipe the scanner glass of the flatbed scan-

ner (‚) and the automatic document feeder (ƒ)

with a lint-free cloth.

feeder.

2 Press C, 931 and OK.

3 Confirm with OK.

4 Wait until calibration is completed and the device

returns to starting mode.

3 Close the scanner cover.

Using Service Codes

Introduction

The service codes delete all the changed settings and

your device is reset to factory settings. It may be possi-

ble that the device with the changed settings reacts dif-

ferently than expected.

Using Service Codes

CAUTION!

Settings will be Deleted!

Only use the service codes if this is absolutely

necessary. Some service codes also delete

saved messages and telephone book entries.

Spaltenumbruch

1 Press C, 933 and OK.

2 Enter a service code:

70158—Deletes all changed settings.

Saved data and telephone book entries remain intact.

70026—Deletes saved faxes, when

there are problems with printing.

3 Confirm with OK.

4 Use [ to select YES.

5 Confirm with OK.

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Notice

Cancelling Entry

If you have entered the incorrect code,

you can cancel the entry with NO.

Power Cycling

If a problem occurs that cannot be corrected with the

instructions in this user manual (see also the help

below), follow the steps given here.

1 Switch the device off using the on/off switch on the

rear.

2 Wait at least ten seconds.

3 Switch the device on using the on/off switch on the

rear.

4 Follow the instructions on the display. If the problem

repeats, please contact our technical customer serv-

ice or your retailer.

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Problems and Possible Causes

General Information

Possible Cause(s)

The time and date flash on the display.

You must check the time and date after a short power

failure. Confirm with OK.

No dial tone when lifting the headset

No fax transmission

Check the installation of the device. Check that the de-

vice is connected to the mains voltage.

Connect the telephone cable to the socket marked

FAX/Ñ. Insert the telephone plug into your PTT line

socket.

If possible test your device in another telephone line be-

fore you contact technical customer services.

Follow the instructions on the display.

Problems with Faxing

Possible Cause(s)

Fax transmissions are constantly interrupted.

Try to send the fax manually:

Press μ and dial the number. If the recipient is using an

answering machine, wait until you hear a whistling tone.

Press o.

It is possible that the recipient's device is not ready to

receive.

Fax transmission to a fax number is not possible.

Faxes sent are of poor quality.

Call the number and check whether the number is a fax

number and whether the connected fax device is ready

to receive (whistling tone or silence). You can eavesdrop

while the connection is establish (page 44).

Modify the resolution.

Test the device by making a copy of the document. If the

device is in order, the device of the recipient might be

defective.

Test the scanner by printing the functions list (press C,

81 and OK). If the function list is printed perfectly,

it is possible the scanner is dirty or defective. Clean the

scanner.

Fax recipient receives an empty sheet.

No fax reception

Insert the documents face down into the document

feeder.

Check whether the manual fax reception mode is set.

The device will not receive faxes on its own (page 60)..

It is possible that the fax reception speed needs reducing

(page 61).

You hear a whistling tone or silence in the handset.

The call is a fax. Press o on the device. Press *5

on the additional telephone. Hang up.

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Problems Printing or Copying

Possible Cause(s)

No printing

Paper or document jam, no paper or toner cartridge.

Follow the instructions on the display.

Printing is interrupted.

There could be a small pause after printing several pages.

The device continues printing automatically.

Copy is blank.

Insert the documents face down into the document

feeder.

No toner cartridge inserted.

The device produces white lines when printing.

The device produces black lines when printing.

Clean the toner drum with a soft cloth.

Clean the scanner and the document feeder (see also

chapter Cleaning, page 75).

Clean the scanner and the document feeder (see also

chapter Cleaning, page 75).

The toner cartridge is damaged and must be replaced.

Use only original consumable materials.

The device produces vertical lines when printing.

The device makes a noise during printing.

Received faxes and copies are too light.

It is possible that the scanner needs calibrating (see also

chapter Calibrating the Scanner, page 75).

The toner cartridge is almost empty and must be re-

placed. Use only original consumable materials.

The sender’s device is not set optimally.

If the copy is also too light the toner is almost all gone

and must be replaced. Use only original consumable ma-

terials.

Spaltenumbruch

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Error Messages and Possible Causes

General Error Messages

Possible Cause(s)

Paper must be inserted into the manual paper feed (see

also chapter Load Paper into the Manual Paper Feed, page

28).

INSERT PAPER

Fax memory full! If the fax memory is full, no fax messag-

es can be received. Print the stored fax messages so that

the device is ready to receive again.

MEMORY FULL

REMOVE PAPER

PAPER JAM

A document jam has occurred: Remove all documents

from the document feeder. Remove the document jam

(also see chapter Fixing a Document Jam, page 74).

A paper jam occured: Check all the following three ar-

eas for jammed paper: Paper tray/paper feed, print unit

and fuser unit (see also chapter Fixing a Paper Jam, page

71).

Clear the paper jam. Press o after the problem has been

rectified to continue the print job. Press j to suppress

the error message.

Problem with the paper format inserted. Make sure that

you are using the proper paper format. Repeat the print

job or copy process.

WRONG PAPER

PAPER SIZE

There is no paper in the paper tray or the paper is not

loaded correctly. Check the paper tray.

The toner cartridge is almost empty and must be re-

placed soon. Use only original consumable materials.

TONER LOW

Problems with the toner cartridge: Toner cartridge

empty, damaged, incorrect or no toner cartridge in de-

vice. Check the toner cartridge (see also chapter Chang-

ing Toner Cartridge, page 69).

TONER EMPTY

NON GENUINE TONER

NOT INSTALLED TONER

The toner cartridge is empty and must be replaced. Use

only original consumable materials.

The toner cartridge is not inserted correctly or can not

be detected. Remove the toner cartridge from the de-

vice and insert the toner cartridge again. If the error oc-

curs again, the toner cartridge is damaged and must be

replaced (see chapter Changing the Toner Cartridge, page

69). Use only original consumable materials.

DEFECT TONER

Error when printing or copying. Print job is aborted. Re-

peat the print job or copy process.

PRINT JOB ERROR

COOLING PRINTER

There could be a small pause after printing several pages.

The device continues printing automatically.

Device error! Use the quick help (see also chapter Power

Cycling, page 76). If the problem repeats, please contact

our technical customer service or your retailer.

PRINTER SYSTEM ERROR

FUSER UNIT ERROR

PAPER FEEDER ERROR

LED ERROR

SCANNER ERROR

ROLLER DIRTY

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USB Storage Medium Error Messages

Possible Cause(s)

No storage space is available on the inserted USB stor-

age medium (USB stick, external hard drive, etc.). Purge

the data media or delete files to create storage space.

MEDIA FULL

There is no USB storage medium (USB stick, external

hard drive) connected to the device. Check whether a

USB storage medium is connected. Disconnect this and

connect it again.

MEDIA MISSING

The inserted USB storage medium cannot be accessed

(no read/write access). It is possible the USB storage

medium is damaged or uses an unsupported file system.

The device only recognises storage media which are for-

matted with FAT16 or FAT32. NTFS is not supported.

WRONG MEDIA

The power consumption is too high or a USB device is

defective. All USB devices are deactivated.

USB OVERLOAD

1 Remove all connected USB devices.

2 Press o.

3 Insert another USB device into the device. Note with

which USB device the error message occurs.

You can only connect one high power device (USB 2.0)

to each USB connection. Do not connect additional de-

vices—such as batteries, fans, charging devices—to your

machine.

Error Messages on the Transmission Report

Possible Cause(s)

General scanner error

During the scanning process, an error occurred, for ex-

ample, a document jam (see also chapter on Fixing a Doc-

ument Jam, page 74).

User break

The transmission process was interrupted by pressing

the j-key on the transmitting unit.

Busy or no fax answer

If the subscriber is busy, the device dials the number

again after some time. After six attempts, the transmis-

sion process is cancelled. Try again at a later date.

Subscriber has disconnected

Call the number and check whether the number is a fax

number and whether the connected fax device is ready

to receive (whistling tone or silence). Press FAX or o

to send the message manually.

Ask the recipient whether the device is ready to receive.

Non programmed number

The recipient’s number is no longer stored in the device.

This can occur, for example, if you have selected the tel-

ephone book entry as a recipient for a fax message

which should be sent at a later time and delete the tele-

phone book entry before the time of transmission.

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Error Messages on the Transmission Report

Possible Cause(s)

Disconnected

The transmission process was interrupted. Repeat the

transmission process.

Can't communicate

Subscriber has stopped

Check called number

Call the number and check whether the number is a fax

number and whether the connected fax device is ready

to receive (whistling tone or silence). Press FAX or o

to send the message manually.

Ask the recipient whether the device is ready to receive.

Repeat the transmission process with a lower transmis-

sion speed (see also chapter Reducing Transmission Speed,

page 61).

Transmission failed

Fax Transmission: Repeat the transmission process.

Call the number and check whether the number is a fax

number and whether the connected fax device is ready

to receive (whistling tone or silence). Press FAX or o

to send the message manually.

Ask the recipient whether the device is ready to receive.

Fax Reception: Fax reception was interrupted. Ask

the sender to send the fax message again.

Voice contact

QUALITY

Call the number and check whether the number is a fax

number and whether the connected fax device is ready

to receive (whistling tone or silence). Press FAX or o

to send the message manually.

It is possible the error occurred because the recipient’s

number does not support the Error Correction Mode.

Fax Transmission: The fax message sent was not re-

ceived properly. Ask the recipient whether the transmis-

sion process needs to be repeated.

Fax Reception: If the received fax message is illegible,

ask the sender to send the fax message again.

Memory full

Internal error

Fax memory full! If the fax memory is full, no fax messag-

es can be received. Print the stored fax messages so that

the device is ready to receive again.

An error has occurred during printing of the received

fax message.

Check whether the device cover is open.

Check whether the paper supply is empty (see also

chapter Insert Paper into the Paper Tray, page 26).

Check whether cartridge is empty (see also chapter Dis-

playing the Toner Level, page 68 and Changing the Toner

Cartridge, page 69).

Check to see whether a paper jam has occurred (see

also chapter Fixing a Paper Jam, page 71).

Received document error

No document to be polled

The received fax message is possibly incomplete Ask the

sender to check the length of the fax message. It is pos-

sible the message is too long to be able to transmit in full.

In selected devices, no documents lay ready which could

be retrieved. Perhaps the sender’s device is not ready or

the document is no longer available.

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Error Messages on the Transmission Report

Possible Cause(s)

Incompatible coding

Fax transmission to mailbox: The mailbox number en-

tered does not exist at the recipient’s side.

Unknown Mailbox number

Fax polling from a mailbox: The mailbox number en-

tered does not exist at the recipient’s side.

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15Glossary

Asymmetric Digital Subscriber Line (ADSL).

Chain Dialling

See Digital Subscriber Line (DSL)

Before the dialling process begins, you can freely com-

bine and edit telephone book entries, manually entered

digits, numbers from the redial list or numbers from the

caller list. For example, if you have saved the telephone

number prefix of an inexpensive telephone service-pro-

vider (see Call-by-Call) as a telephone book entry,

select this entry and manually enter the desired tele-

phone number or select another number from the tel-

ephone book, the redial list or the caller list.

Broadcasting

see Sending to Multiple Recipients

call hold

See Call Toggling

Call Toggling

You can switch back and forth between different tele-

phone conversations by using the R key. The inactive

telephone conversation is maintained in the interim, and

the other party cannot listen in. This additional service

must be enabled for your telephone line (see Call Wait-

ing, see Flash Key).

CLIP

Calling Line Identification Presentation (see Calling Line

Identification)

CLIR

Calling Line Identification Restriction (see Calling Line

Identification)

Call Waiting

If another caller places a call to you while you are having

a telephone conversation, you will hear a tone. If addi-

tional services are enabled for your telephone line, you

can toggle back and forth between different telephone

calls (see Flash Key; see Call Toggling).

CNG

Calling Signal (see Fax Signal)

Dialling Pause

Long-distance numbers or telephone numbers with

sub-addresses/extensions sometimes require the inser-

tion of a dialling pause to prevent the dialling from

occurring too quickly and resulting in a loss of the con-

nection. The second part of the number is dialled only

after a short pause.

Call-by-Call

Selection of the telephone service provider for each tel-

ephone call. It is possible to place telephone calls

through different private service providers. By placing

prefixes in front of the actual telephone number, one

can choose a different service provider for each tele-

phone call without entering into a firm contract rela-

tionship.

Digital Subscriber Line (DSL)

Data connection for private households or companies

with high transmission speeds (broadband connection)

usually for connection to the Internet. Fixed network

telephone lines can be used for the DSL connection.

Due to the frequency range used, Internet use via DSL

can be used simultaneously with the telephone line. For

private households, there are usually connections with

different transmission speeds: Asymmetric Digital Sub-

scriber Line (ADSL). A high download rate alongside a

far lower upload speed.

Caller List

The numbers of the last callers are stored in the caller

list. This function requires that the caller identification

function be enabled for your telephone line and that the

caller not suppress the transmission of his or her tele-

phone number (see Calling Line Identification).

Calling Line Identification (CLIP)

There are two types of Calling Line Identification Pres-

entation (CLIP). If someone calls you, your device will

show the caller’s telephone number on the display. If

another caller places a call to you while you are having

a telephone conversation, you will hear a tone. Your

telephone company must offer both services and must

enable them for your telephone line. The transmission

of your telephone number can be turned on and off

temporarily or it can be turned off permanently (Calling

Line Identification Restriction, CLIR).

Direct-Dial Number

Number used to directly dial a specific extension of a

private branch exchange.

DTMF

Dual Tone Multi Frequency (see Tone Dialling)

Dual Tone Multi-Frequency (DTMF)

see Tone Dialling

Easylink

CCITT

The Easylink function offers you additional options for

managing external devices that are connected to the

same telephone line as your device (starting fax recep-

tion, taking over the line, see Additional Devices). To

use this function, additional telephones must be set to

tone dialling (DTMF tones).

Comite Consultatif International Téléphonique et Télé-

graphique (predecessor of ITU)

Conformité Européenne

Chain Dialling

see Combining Numbers

ECM

Error Correction Mode

Glossary · Asymmetric Digital Subscriber Line (ADSL).

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Encoding

ISDN

The data of your fax transmission are encoded and

compressed for the transmission. The minimum stand-

ard is MH (Modified Huffmann). Better encoding meth-

ods are MR (Modified Read) or MMR (Modified Modi-

fied Read).

Integrated Services Digital Network

ITU

International Telecommunications Union (UN organisa-

tion)

LCD

Error Correction Mode (ECM)

Liquid Crystal Display

The ECM method reduces transmission errors that

result, for example, from bad telephone lines, thereby

reducing the duration of transmissions. Both of the con-

nected fax machines must support ECM.

Memory

If there is no paper or toner in your device, the device

will store incoming fax transmissions in its memory.

Fax Groups

Fax machines are classified in terms of internationally

standardised fax groups based on their transfer type and

speed. Connections between two devices of different

groups is possible; the lowest common transfer rate is

selected. The determination of the speed takes place

during the handshake (see Handshake). Fax groups 1 to

3 are analogue fax machines. Nowadays, groups 1 and 2

are hardly to be found any longer; fax machines of group

3—which have a transfer speed that ranges from 9,600

to 33,600¦bps—are currently most standard. Group 4

fax machines are digital devices that function exclusively

on ISDN systems. They have a maximum transfer speed

of 64,000¦bps.

Modified Huffmann (encoding process for faxes, see

Encoding)

MMR

Modified Modified Read (encoding process for faxes,

see Encoding)

Modified Read (encoding process for faxes, see Encod-

ing)

Outside Line Access Code

The outside line access code is the number or letter

that must be dialled before the actual telephone number

on a telephone of a private branch exchange in order to

establish a connection to the public telephone network

(see Private Branch Exchange).

Fax Polling

With active fax polling, one can retrieve a document

from another fax machine. For fax polling from a larger

company offering several polling services, you can also

enter sub-addresses / direct-dial numbers. In order to

do this, you must insert a dialling pause between the fax

number and the sub-address (see Dialling Pause).

PABX/PBX

Private Automatic Branch Exchange

Polling

see Fax Polling

Fax Signal, CNG Tone (= Calling Signal)

The tone that a fax machine sends out to announce a fax

transmission. When the CNG tone occurs, the fax

switch of the device recognises an incoming fax call and

starts the fax reception.

POTS

Plain Old Telephone Service

Private Branch Exchange

Private branch exchanges are common in larger compa-

nies. Even private ISDN systems can be branch

exchanges. To establish a connection to the public tele-

phone network from a private branch exchange, one

must dial a number or press a key before the actual tel-

ephone number; in most cases this is zero (see Outside

Line Access Code).

Fax Switch

The fax switch checks incoming telephone calls and con-

trols the ringing behaviour of the fax machine. Accord-

ing to the selected mode, fax transmissions will be

received either automatically or manually.

Flash Key (R-key)

With the flash key, you can make use of additional tele-

phone services if these special functions are enabled for

your telephone line. The R key has replaced the hook-

flash function. (see Call Waiting, Call-toggling).

PSTN

Public Switched Telephone Network

Pulse Dialling

A dialling process that is used in older telephone net-

works. You hear a clicking for each number dialled (see

Tone Dialling).

Handshake

The handshake is the initial and final phase of a fax trans-

mission. After establishing of the connection, fax

machines check the group affiliation and features such as

size compression or grey tones. After the fax transmis-

sion has been completed and before the connection is

terminated, the receiving device confirms receipt of the

transmission (see Fax Groups).

RJ-11

Registered Jack 11 (also called Western plug, standard-

ised telephone plug)

Scanning

The reading of a document into the fax memory or into

the computer in order to send it, copy it or edit it.

Hook-Flash Function

See Flash Key

Philips · LaserMFD 6170dw

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Sender Identification (= Header)

Warm-Up Phase

The telephone number and name of the sender as well

as the date and time of the fax transmission appear in

the upper margin of each received fax.

Normally, the device is in the energy saving mode (see

Energy Saving Mode). In the warm-up phase, the device

heats up the printing unit until it has reached the neces-

sary operating temperature, after which the copy or fax

can be printed out.

Sending to Multiple Recipients (= Broadcast-

ing)

With this function, you can send a fax message to mul-

tiple recipients.

Telephone number suppression (CLIR)

If you call a subscriber, your number appears on the dis-

play of the person whom you are calling. You can switch

off this function and suppress your number (Caller Line

identification Restriction, CLIR).

Time Stamp

The exact date and time of receipt appear in the page

header of each received fax. A memory buffer guaran-

tees that exact data are issued even after a power loss.

In this way, you can verify exactly when a fax has

reached you.

Tone Dialling (= Dual Tone Multi-Frequency)

In many countries, tone dialling has replaced pulse dial-

ling, in which each number was sent as a corresponding

number of pulses. With tone dialling, a specific tone is

assigned to each key (referred to as DTMF tones).

Toner Level Memory

Your device registers the extent of toner used for every

print-out and calculates the toner level of the toner car-

tridge on that basis. The toner level is stored in each

toner cartridge. You can use different toner cartridges

as well as display the respective toner level of the toner

cartridge.

Transfer Speed

CCITT/ITU has published international standards for

the transmission of data over telephone lines. All short

names begin with V, so these are also referred to as V

standards. The most important transmission speeds for

fax transmissions are: V.17—7.200 to 14.400 bps,

V.21—max. 300 bps, V.22—max. 1.200 bps, V.22 bis—

max. 2.400 bps, V.27 ter—max. 4.800 bps, V.29—max.

9.600 bps, V.32 bis—max. 14.400 bps, V.34—max.

33.600 bps

TWAIN

(Tool Without an Interesting Name) With the TWAIN

scanner driver you can access the device and scan doc-

uments from any application which supports this stand-

ard.

USB

Universal Serial Bus (computer port)

UTC

Coordinated Universal Time (UTC) Coordinated Uni-

versal Time is the current standardised universal time

used. Starting from Greenwich in London (Zero Merid-

ian), the world is split into time zones. These time zones

are indicated with a deviance from UTC (in hours) for

instance UTC+1 for Central European Time (CET)

Glossary · Sender Identification (= Header)

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16Appendix

Paper (Manual Paper Feed)

Technical Data

Capacity

Dimensions

Capacity......................................................................1 sheets

Dimensions (L¦×¦H¦×¦W).................... 430¦×¦346¦×¦393¦mm

Width

Weight

Width.................................................................. 98¦–¦216¦mm

Weight..........................................................................<¦12¦kg

Length

Mains Connection

Length...............................................................148¦–¦356¦mm

Mains Connection.................... 220¦–¦240¦V¦~ / 50¦–¦60¦Hz

Weight

Power Consumption

Weight...............................................................60¦–¦165¦g/m2

Power Consumption

Stand-by Mode

Stand-by Mode .................................................... <¦5,5¦W

Warm Up Phase

Document Feed Slot

Warm Up Phase ................................................<¦980¦W

Printing

Capacity

Printing.................................................................<¦550¦W

Capacity................................................................... 50 sheets

Recommended Ambient

Width

Recommended Ambient..................................... 18¦–¦28¦ºC

Width................................................................208¦–¦218¦mm

Relative Humidity

Length

Relative Humidity..................30¦–¦70¦% (non-condensing)

Length...............................................................277¦–¦600¦mm

Connection Type

Weight

Connection Type...........................................PSTN · PABX

Weight..................................................................60¦-¦90¦g/m2

Dialling Mode

..................Tone / pulse dialling (country dependent)

Fax

Type Group 3

Type ...........................................................................Group 3

Compatibility

Standards

Compatibility....................................................... ITU-T¦T.30

Safety EN 60950-1

Data Compression

Safety....................................................................EN¦60950-1

Data Compression....................... MH · MR · MMR · JBIG

Laser Safety EN 60825-1

Modulation

.........................................................................EN¦60825-1

Modulation........................V.17, V.21, V.27ter, V.29, V.34

Emissions EN 55022 Class

Resolution

Emissions..................................................EN¦55022 Class B

Resolution

Emissions EN 61000-3-2

Standard Resolution

.....................................................................EN¦61000-3-2

Standard .................................................................100¦dpi

Emissions EN 61000-3-3

Fax Resolution Fine

.....................................................................EN¦61000-3-3

Fine..........................................................................200¦dpi

Immunity to Electrical Noise EN 55024

Resolution Super Fine

Immunity..................................................................EN¦55024

Super Fine..............................................................400¦dpi

Resolution Photo

Photo.......................................................................400¦dpi

Transfer Speed

Transfer Speed .................................................... 33.600¦bps

Scanner

Type Black-and-White

Type.............................Black-and-White · 256 grey tones

Scan Width

Copier

Scan Width ................................................................216¦mm

Resolution

Type Black-and-White

Resolution

Type ............................ Black-and-White · 256 grey tones

Resolution Draft

Resolution

Draft ...............................................Grey tones · 100¦dpi

Resolution

Resolution Text

Resolution Auto

Text ......................................Black-and-White · 200¦dpi

Automatic ................................................... 200¦x¦203¦dpi

Resolution Grey Tones

Resolution Text

Grey Tones...................................Grey tones · 200¦dpi

Text.............................................................. 200¦x¦203¦dpi

Resolution Photo

Resolution Quality

Photo..............................................Grey tones · 400¦dpi

Quality......................................................... 400¦x¦203¦dpi

Speed

Resolution Photo

Speed

Photo............................................................ 400¦x¦203¦dpi

Standard

Speed

Standard........................................ 3,9 seconds/A4-page

Speed ................................................up to 24 pages/minute

Fine

Multiple Copies

Fine ................................................ 3,9 seconds/A4-page

Multiple Copies ............................................up to 99 pages

SFine

SFine ............................................10,2 seconds/A4-page

Subject to Change

Technical specifications subject to change with-

Printer

out notice.

Type Class

Laser Printer

Spaltenumbruch

Type.....................................................Class 1 Laser Printer

Emulation GDI

Emulation.......................................................................... GDI

Warm-Up Time

Warm-Up Time...................................................... <¦10¦sec.

Width

Width..........................................................................211¦mm

Resolution Low

Resolution.........................................................600¦x¦600¦dpi

Resolution High

.....................................................................600¦x¦1200¦dpi

Speed

Speed........................................................... 24 pages/minute

Memory

Redial / caller list

Redial / caller list ..................................................50 Entries

Telephone Book

Telephone Book................................................ 250 Entries

Fax Messages

.........................up to 200 pages (standard test letter)

Paper (Paper Tray)

Capacity

Capacity.................................................................250 sheets

Size

Size.................A4 · A5 · B5 (JIS) · Letter · Legal (13/14¦")

...................................................................Exec · Custom

Weight

Weight...............................................................60¦–¦105¦g/m2

Spaltenumbruch

Philips · LaserMFD 6170dw

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– Failure to properly follow the installation process and

instructions for use

Guarantee

– An external cause to the equipment (including but not

limited to: lightening, fire, shock, vandalism, inappropri-

ate conditions of electrical network or water damage of

any nature)

(Terms and Conditions for United King-

dom only)

In order to supply the guarantee, you should contact

your dealer or Sagemcom Helpdesk. The proof of pur-

chase will be required.

– Modifications made without the written approval of

Sagemcom

Please make usage of your equipment for the purpose

for which it was designed and under normal usage con-

ditions. Sagemcom do not accept any liability for any

usage made out of the frame of its original designed pur-

pose and any consequence that may arise from this

usage.

– Unsuitable operating conditions, particularly of tem-

perature and humidity

– Repair or maintenance of the equipment by persons

not authorized by Sagemcom

•) Wear and tear from normal daily use of the equip-

ment and its accessories

Should any malfunctioning arise, the dealer or Sagem-

com Helpdesk will advise you what to do.

•) Damage due to insufficient or bad packaging of equip-

ment when returned to Sagemcom

A) General Guarantee Conditions

•) Usage of new versions of software without previous

approval of Sagemcom

Sagemcom undertakes to remedy by repair or exchange

at its own convenience, free of charge for labour and

replacement parts, any defects in the equipment during

the guarantee period of 12—twelve—months (3—

three—months for accessories), from the date of origi-

nal invoice of the Equipment, where those defects are a

result of faulty workmanship.

•) Work on any equipment or software modified or

added without the prior written consent of Sagemcom

•) Malfunctions not resulting from the Equipment or

from software installed in user workstations for the

purpose of use of the equipment.

Unless the customer has concluded with Sagemcom a

maintenance contract in respect of the equipment

which specifically provides for repairs to be carried out

at the customer's premises, the repairs will not be car-

ried out on the equipment at the customer premises.

The customer must however return the defective

equipment at his/her own expense, to the address given

by the dealer or Sagemcom Helpdesk.

Communication problems related to an unsuitable envi-

ronment including:

– Problems related to access and/or connection to the

Internet such as interruptions by access networks or

malfunction of the line used by the subscriber or his

correspondent

– Transmission faults (for example poor geographical

coverage by radio transmitters, interference or poor

line quality)

In case a product needs to be sent in for a repair, it

always has to be accompanied by a proof of purchase

(which is not altered, written on or in any way be made

illegible) showing that the product is still under warran-

tee. In case no proof of purchase is enclosed, the

Sagemcom repair center will use the production date as

a reference of establishing the warrantee status of the

product.

– The local network fault (wiring, servers, worksta-

tions) or the failure of the transmission network (such

as but not limited to interferences, fault or poor quality

of the network)

– Modification of the parameters of the cellular network

carried out after the sale of the Product

Apart from all legal obligatory rules, Sagemcom, do not

give any Guarantee, either implicit or explicit which is

not set force in the present section, and could not be

hold responsible for any direct or indirect, material or

immaterial damage, in or out of the frame of the present

guarantee.

•) The normal servicing (as defined in the user guide

supplied with the equipment) as well as malfunctioning

due to servicing not being carried out. Servicing costs

are in any event always borne by the customer.

•) Malfunctions resulting from the usage of products,

consumables or accessories not compatibles with the

equipment.

If any provision of this guarantee shall be held to be in

whole or in part invalid or illegal due to an obligatory rule

applicable to consumers pursuant to their national legis-

lation, such invalidity or illegality shall not impair or affect

the remaining provisions or parts of this guarantee.

C) Out of Guarantee Repairs

In the cases set forth in B) as well as after expiry of the

guarantee period, the customer must ask the Author-

ized Sagemcom Repair Centre for a cost estimation.

This guarantee does not affect the Customer statutory

rights.

The repair and delivery costs will be invoiced to the cus-

tomer.

B) Exclusions From Guarantee

Sagemcom shall have no liability under the guarantee in

respect of:

The foregoing shall apply unless otherwise agreed in

writing with the customer and only for the United King-

dom.

•) Damage, defects, breakdown or malfunction due to

one or more of the following:

Helpdesk: 08 45 - 090 03 15

Appendix · Guarantee

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Recycling

The CE symbol confirms conformity with the EU direc-

tives that apply to the device.

Packaging: To facilitate packaging recycling, please

conform to your local selective recycling rules.

This terminal is designed for private use inside a build-

ing.

Batteries: Old batteries have to be deposited in desig-

nated collection areas.

WEEE

The following Alert Symbol (!) means that the radio-fre-

quency band used by this equipment is not fully harmo-

nised in Europe, and that the user must therefore

imperatively consults the national legislation in force in

the country of use, to learn about the possible restric-

tions of use.

Product: The crossed out dustbin logo on your prod-

uct signifies it is classified as Electrical and Electronic

Equipment covered by special disposal regulations.

To enforce recycling, recovery of The Waste Electrical

and Electronic Equipment (WEEE) and to protect the

environment and human health, European regulations

requires that you selectively collect waste equipment

using one of the following options:

European Union countries for which known national

restrictions exist, at the date of this manual (see back

page):

· France (restrictions on the use of this Wi-Fi applica-

tion outdoor)

· Italy (restrictions on the use of this Wi-Fi application

outdoor)

· Norway (in some regions)

• Your retailer will take your equipment back if you are

buying a replacement product.

• Waste equipment can also be deposited in designated

collection areas.

Sagemcom declines any liability in the event the user has

failed to comply with national regulations in force at the

place of his installation.

Spaltenumbruch

The paper and cardboard packaging used can be dis-

posed of as recyclable paper. Have the plastic wrapping

and Styrofoam packaging recycled or dispose of it in the

non-recyclable waste, depending on the requirements

in your country.

Declaration of Conformity

(DoC)

Trademarks: The references mentioned in this man-

ual are trademarks of the respective companies. The

lack of the trademarks É and Ë does not justify the

assumption that these dedicated terminologies are free

trademarks. Other product names used herein are for

identification purposes only and may be trademarks of

their respective owners. Sagemcom disclaims any and all

Hereby, Sagemcom Documents SAS declares that

this SFF 6170dw is in compliance with the essential

requirements and other relevant provisions of Directive

1999/5/EC.

WWW

You can find the complete Declaration of Conformity

rights in those marks.

on our website www.sagemcom.com

Reproduction Not Permitted

Energy Star 2007

The reproduction of certain documents (e.g. by scan-

ning, printing, copying) is prohibited in many countries.

The list of such documents below is not intended to be

complete, it only offers a general overview. In case of

doubt, consult your legal advisor.

· Passports (personal identification)

Energy Star

· Entrance and exit visa papers (immigration papers)

· Military service documents

· Bank notes, travel checks, payment orders

· Postage stamps, tax stamps (stamped or unstamped)

· Loan papers, certificates of deposit, bonds

· Documents protected by copyright

As a participant in the ENERGY STAR programme,

Sagemcom Documents SAS has made sure that this

machine complies with the ENERGY STAR require-

ments.

Follow the statutory regulations of your country with

regard to the legal validity of fax transmissions—partic-

ularly in connection with the validity of signatures,

meeting delivery deadlines or disadvantages resulting

from the loss of quality in the transmission, etc.

Philips · LaserMFD 6170dw

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Take care to maintain the statutory regulations of your

country regarding telecommunications secrecy and data

privacy.

This product is intended for use on an analogue public

telecommunications network (PSTN) and in the coun-

try specified on the packaging. Use in other countries

can result in faulty functioning.

For more information, please contact the technical

service centre for your country. Should problems arise

during use of your machine, please contact your retailer

first.

Neither Sagemcom nor its affiliates shall be liable to the

purchaser of this product or third parties for damages,

losses, costs, or expenses incurred by the purchaser or

third parties as a result of accident, misuse, or abuse of

this product or unauthorized modifications, repairs, or

alterations to this product, or failure to strictly comply

with Sagemcom operating and maintenance instruc-

tions.

Sagemcom shall not be liable for any damages or prob-

lems arising from the use of any options or any consum-

able materials other than those designated as original

Sagemcom products or Sagemcom approved products.

Sagemcom shall not be held liable for any damage result-

ing from electromagnetic interference that occurs from

the use of any interface cables other than those desig-

nated as Sagemcom products.

reproduced, stored in a retrieval system or transmitted

in any form or by any means, electronic, mechanical,

photocopying, recording, or otherwise, without the

prior written permission of Sagemcom. The information

contained herein is designed only for use with this prod-

uct. Sagemcom is not responsible, if this information is

applied to other devices.

This user manual is a document that does not represent

a contract.

Errors, printing errors and changes are reserved.

Appendix · Declaration of Conformity (DoC)

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Customer Information

Introduction

As part of our continuing quest for total customer sat-

isfaction, all of our products are made with ease-of-use

and reliability in mind.

You can order original accessories from our homepage

or—in some countries (see below)—per telephone on

our toll-free number.

Introduction

In your user manual you will find all the information

required to use your machine. If, after consulting your

user manual, you still require assistance, you should

contact our Call Centre. Our personnel are highly

trained specialists who can ensure that you receive the

maximum benefit from your product.

Use only original consumable materials. The warrantee

does not cover damages to the device resulting from

other consumables.

United Kingdom

Telephone: 0800 - 358 08 07

Introduction

We can assist your more quickly if you do not call us

from the machine, rather an external telephone. Keep a

printout of the settings as well as the serial number of

the machine handy. The serial number can be found on

E-Mail

E-Mail: [email protected]

Internet

Internet: www.sagemcom.com

the type label.

Computer Connection

Should problems with the computer connection arise,

have the following information to hand when you con-

tact technical customer services: hardware configura-

tion of your computer, operating system installed and

security programmes used (anti-virus programmes, fire-

wall). Then we can help you more quickly.

We hope that you will have lots of joy using your new

product.

United Kingdom

Telephone: 08 45 - 090 03 15 (0,10¦£/minute)

Fax: 08 70 - 124 02 02

Spaltenumbruch

PHILIPS and the PHILIPS’ Shield Emblem are registered trademarks of Koninklijke Philips Electronics N.V.

and are used by Sagemcom under license from Koninklijke Philips Electronics N.V.

Sagemcom Documents SAS

Documents Business Unit

Headquarters : 250, route de l’Empereur

11/2010

LaserMFD 6170dw

UK · INT

92500 Rueil-Malmaison Cedex · FRANCE

Tel: +33 (0)1 57 61 10 00 · Fax: +33 (0)1 57 61 10 01

www.sagemcom.com

Simplified Joint Stock Company · Capital 8.479.978 € · 509 448 841 RCS Nanterre

253358327-B

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