Operating Instructions
Personal Facsimile
Model No.KX-FT901BX
Model No.KX-FT903BX
Facsimile
with Digital Answering System
Model No.
KX-FT907BX
KX-FT907
Thank you for purchasing a
Panasonic fax machine.
Please read these operating
instructions before using the unit
and save for future reference.
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Table of Contents
10.Help
Error Messages
Troubleshooting
Jams
10.5 Document jams – sending................56
Cleaning
10.6 Document feeder / scanner glass
Printed Reports
11.1 Reference lists and reports ..............59
Specifications
User record
11.3 User record.......................................61
12.Index
12.1 Index................................................ 62
3
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1. Installation and Quick Start
1
Installation and Quick Start
1.1 Included accessories
No. Item
Quantity
1
2
3
4
5
6
7
Power cord
1
1
1
1
1
1
1
Telephone line cord
Handset
Handset cord
Recording paper (10 metres long)
Paper stacker (KX-FT903/KX-FT907 only)
Operating instructions
1
2
3
4
5
6
7
Note:
L If any items are missing or damaged, contact the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit.
1.2 Accessory information
Model No.
Item
Note
KX-A106
Standard thermal recording paper
216 mm × 30 m roll, with 25 mm core
Note:
L Use only the included or specified recording paper. Using other recording paper may affect print
quality and/or cause excessive wear to the thermal head.
4
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1. Installation and Quick Start
1.3 Connections
1 Handset cord
L The longer, uncoiled end should be connected to the unit.
2 Telephone line cord
L Connect to the single telephone line jack.
3 Power cord
L Connect to the power outlet (220 V – 240 V, 50/60 Hz).
4 Paper stacker (KX-FT903/KX-FT907 only)
L The paper stacker may not be shown in all illustrations in these operating instructions.
5 [EXT] jack (KX-FT901/KX-FT903 only)
L Remove the stopper if attached.
6 Extension telephone (not included)
5
4
1
2
6
3
Caution:
L When you operate this product, the power outlet should be near the product and easily
accessible.
L Keep the unit away from walls to prevent a recording paper jam as far as possible.
5
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1. Installation and Quick Start
E Close the cover securely by pushing down on
1.4 Recording paper
both sides.
A Open the cover by pressing the cover open
button (1).
1
F For KX-FT901:
Press {FAX/START}, then tear off the
excess paper by pulling it towards you.
B Install the recording paper.
Correct
Incorrect
For KX-FT903/KX-FT907:
Press {FAX/START} to cut the paper.
C Insert the leading edge of the paper into the
opening above the thermal head (1).
1
{FAX/START}
D Pull the paper out of the unit.
Note:
L If the paper is secured with glue or tape,
cut approximately 15 cm from the
beginning of the roll before installing it.
L When the power cord is connected, a
message is printed each time the cover is
opened then closed. If the recording paper
is installed upside down, the message will
not be printed. Install the paper correctly.
L For accessory information, see page 4.
L Make sure that there is no slack in the
paper roll.
6
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1. Installation and Quick Start
Quick Start
1.5 Fax sending / Copying
1.6 Fax receiving
A Open the document feeder tray.
A Lift the handset to answer the call.
B To receive a fax document, press
{FAX/START}.
B Adjust the document guides (1), and insert
the document FACE DOWN.
{FAX/START}
1
L For further details, see page 34.
L You can select how you want the unit to
receive calls according to your needs
(page 32).
C To send a fax:
Dial the fax number and press
{FAX/START}.
To make a copy:
Press {COPY}.
{FAX/START} {COPY}
L For further details to send a fax, see page 27.
For further details to make a copy, see page
39.
7
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1. Installation and Quick Start
1.7.2 Listening to recorded
messages
1.7 Answering device (KX-
FT907 only)
The display will show the total number of
recorded messages.
1.7.1 Recording your own
greeting message
AUTO ANSWER
{RECORD}
{PLAY MESSAGES}
{MIC}
{STOP}
{FAX/START}
A Press {RECORD} 2 times.
When the [AUTO ANSWER] indicator flashes:
Press {PLAY MESSAGES}. New messages will
be played.
B Press {FAX/START}.
C Speak clearly about 20 cm away from {MIC},
When the [AUTO ANSWER] indicator is ON:
for up to 16 seconds.
Press {PLAY MESSAGES}. All messages will
be played.
D To stop recording, press {STOP}.
L For further details, see page 40.
L For further details, see page 41.
8
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1. Installation and Quick Start
1.8 Help function
The unit contains helpful information which can
be printed for quick reference.
How to set up:
How to program your unit.
Directory:
How to use the one-touch dial feature and
navigator directory.
Auto answer:
Explanation of the auto answer setting.
Caller ID:
How to use the Caller ID features.
Telephone answering device operation (KX-
FT907 only):
How to use the answering device.
{HELP} {SET}
A Press {HELP} repeatedly to display the
desired item.
B Press {SET}.
L The selected item will be printed.
9
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2. Important Information
2ImImpoprotartnatnItnIsntrfourctioantison
m
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
2.1 Important safety
instructions
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorised service centre.
E. If the unit has been dropped or physically
damaged.
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
F. If the unit exhibits a distinct change in
performance.
14.During thunderstorms, avoid using
telephones except cordless types. There may
be a remote risk of an electric shock from
lightning.
15.Do not use this unit to report a gas leak, when
in the vicinity of the leak.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
defeat this safety feature by tampering with
the plug.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
SAVE THESE INSTRUCTIONS
CAUTION:
Installation
L Never install telephone wiring during a
lightning storm.
L Never install telephone jacks in wet locations
unless the jack is specifically designed for
wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
L Do not touch the plug with wet hands.
WARNING:
10.Do not overload power outlets and extension
cords. This can result in the risk of fire or
electric shock.
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
11.Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12.To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorised service centre when service is
required. Opening or removing covers may
expose you to dangerous voltage or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13.Unplug this unit from power outlets and refer
servicing to an authorised service centre
when the following conditions occur:
A. When the power cord is damaged or
frayed.
10
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2. Important Information
2.2 For best performance
Environment
L Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of the unit.
L The unit should be kept away from heat
sources such as heaters, kitchen stoves, etc.
It also should not be placed in rooms where
the temperature is less than 5 °C or greater
than 35 °C. Damp basements should also be
avoided.
Connection
L If any other device is connected on the same
line, this unit may disturb the network
condition of the device.
L If you use the unit with a computer and your
internet provider instructs you to install a filter
(1), please connect the telephone line cord
as follows.
1
Speakerphone operation (KX-FT907 only)
L Use the speakerphone in a quiet room.
Routine care
L Wipe the outer surface of the unit with a soft
cloth. Do not use benzine, thinner, or any
abrasive powder.
11
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3. Preparation
A {TONE}
L To initiate dialling without lifting the
handset.
during dialling when your line has rotary
pulse services.
L To slow down message playback (page
42).
L To initiate or exit programming.
S {NAVIGATOR}{VOLUME}
L To adjust volume (page 14).
C {QUICK} (KX-FT907 only)
L To speed up message playback (page
42).
L To search for a stored item (page 20, 28).
during programming (page 46).
L To navigate to the next operation.
D {PLAY MESSAGES} (KX-FT907 only)
L To play messages (page 41).
T {HELP}
L To print helpful information for quick
reference (page 9).
E {RECORD} (KX-FT907 only)
L To record messages (page 40, 41).
U {MIC} (KX-FT907 only)
L The built-in microphone.
L To erase messages (page 40, 42).
V {FAX/START}{SET}
G {BROADCAST} (KX-FT903/KX-FT907
L To start sending or receiving a fax.
L To store a setting during programming.
only)
L To transmit a document to multiple parties
(page 29).
W {COPY}
L To copy a document (page 39).
H Station keys
L To use the one-touch dial feature (page
18, 20, 28).
3.2 Overview
I {LOWER}
L To select stations 12–22 for the one-touch
dial feature (page 18, 20, 28).
1 2
3
4
J {AUTO ANSWER}
L To turn ON/OFF the auto answer setting
(page 32).
K {SEARCH}
L To use Caller ID features (page 22, 24).
L {STOP}
L To stop an operation or programming.
M {FLASH}
L To access special telephone services or
for transferring extension calls.
N {REDIAL}{PAUSE}
L To redial the last number dialled. If the line
is busy when you make a phone call using
the {MONITOR} (KX-FT901/KX-FT903)/
{DIGITAL SP-PHONE} (KX-FT907)
button, the unit will automatically redial
the number up to 5 times.
5
6
7
* The pictured model is KX-FT907.
1 Speaker
2 Document guides
3 Document feeder tray
L The paper stacker may not be shown in all
illustrations in these operating instructions.
5 Document exit
L To insert a pause during dialling.
O {MUTE}
during a conversation. Press this button
again to resume the conversation.
P {DIGITAL SP-PHONE} (KX-FT907 only)
L For speakerphone operation (page 11,
20).
6 Document entrance
7 Cover open button
13
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3. Preparation
Volume
Initial Programming
3.3 Adjusting volume
3.4 Date and time
You must set the date and time.
{A}{B}
{SET}
{MENU} {<}{>} {SET}
1 Press {MENU}.
Ringer volume
4 levels (high/medium/low/off) are available.
While the unit is idle, press {A} or {B}.
L If any documents are in the document
entrance, you cannot adjust the volume.
Confirm that there are no documents in the
entrance.
SYSTEM SET UP
2 Press {SET}.
PRESS[()]&[SET]
3 Press {<} or {>} repeatedly to display the
following.
To turn the ringer OFF
SET DATE & TIME
1. Press {B} repeatedly to display “RINGER
OFF= OK?”.
4 Press {SET}.
2. Press {SET}.
L The underbar shows the position of the
L When a call is received, the unit will not ring
and will display “INCOMING CALL”.
L To turn the ringer back ON, press {A}.
cursor.
M:01/D:01/Y:04
5 Enter the current month/date/year by
selecting 2 digits for each.
Handset receiver volume
3 levels (high/middle/low) are available.
While using the handset, press {A} or {B}.
Example: August 10, 2004
Press {0}{8} {1}{0} {0}{4}.
M:08/D:10/Y:04
Speaker volume
8 levels (high to low) are available.
While using themonitor/speakerphone, press
{A} or {B}.
6 Press {SET}.
TIME: 12:00AM
7 Enter the current hour/minute by selecting 2
digits for each. Press {*} repeatedly to
select “AM” or “PM”.
Voice guidance volume (KX-FT907 only)
9 levels (high to off) are available.
While listening to voice guidance, press {A}
or {B}.
Example: 3:15PM (12 hour clock entry
only)
1. Press {0}{3} {1}{5}.
Answering device volume (KX-FT907 only)
9 levels (high to off) are available.
While listening to recorded messages, press
{A} or {B}.
TIME: 03:15AM
2. Press {*} repeatedly to display “PM”.
TIME: 03:15PM
8 Press {SET}.
L The next feature will be displayed.
9 Press {MENU} to exit.
14
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3. Preparation
Note:
L The other party’s fax machine will print the
date and time on each page you send
according to your unit’s date and time setting.
L The accuracy of the clock is approximately
60 seconds a month.
3.5 Your logo
The logo can be your name or the name of your
company.
{STOP}
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
{MENU}
{SET}
{MUTE}
{FLASH}
{<}{>}{A}{B}
1 Press {MENU}.
SYSTEM SET UP
2 Press {SET}.
PRESS[()]&[SET]
3 Press {<} or {>} repeatedly to display the
following.
YOUR LOGO
4 Press {SET}.
L The underbar shows the position of the
cursor.
LOGO=
5 Enter your logo, up to 30 characters. See the
following character table for details.
6 Press {SET}.
L The next feature will be displayed.
7 Press {MENU} to exit.
Note:
L Your logo will be printed on each page sent
from your unit.
To enter characters with the dial keypad
Keys
Characters
{1}
1
,
[
]
{
}
+
;
–
?
2
3
/
|
=
.
_
C
F
`
:
{2}
A
D
B
E
a
d
b
e
c
f
{3}
15
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3. Preparation
2. Press {MUTE} to insert a space and enter
Keys
{4}
{5}
{6}
{7}
{8}
{9}
{0}
Characters
the character.
G H
I
g
j
h
k
i
4
5
6
r
To select characters using {A} or {B}
Instead of pressing the dial keys, you can select
characters using {A} or {B}.
J
K
L
l
M N O m n
o
q
v
x
!
1. Press {A} repeatedly to display the desired
character. Characters will be displayed in the
following order:
P
T
Q R
S
t
p
u
w
>
s
7
U
V
Y
)
8
y
"
1 Uppercase letters
2 Number
3 Symbol
4 Lowercase letters
L If you press {B}, the order will be
reversed.
W X
Z
<
@
z
9
$
0
(
#
% &
¥
@ ^
’
→
{FLASH}
{MUTE}
{STOP}
Note:
To enter a hyphen.
To insert a space.
To delete a digit.
2. Press {>} to insert the character.
3. Return to step 1 to enter the next character.
L To enter another character located on the
same number key, press {>} to move the
cursor to the next space.
To enter your logo
Example: “BILL”
1. Press {2} 2 times.
LOGO=B
2. Press {4} 3 times.
LOGO=BI
3. Press {5} 3 times.
LOGO=BIL
4. Press {>} to move the cursor to the next
space and press {5} 3 times.
LOGO=BILL
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character, and make the correction.
To delete a character
Press {<} or {>} to move the cursor to the
character you want to delete and press {STOP}.
L To erase all of the characters, press and hold
{STOP}.
To insert a character
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to
insert the character.
16
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3. Preparation
To delete a number
Press {<} or {>} to move the cursor to the
number you want to delete and press {STOP}.
L To erase all of the numbers, press and hold
{STOP}.
3.6 Your fax number
{STOP}
{FLASH}
{MENU} {<}{>} {SET}
1 Press {MENU}.
SYSTEM SET UP
2 Press {SET}.
PRESS[()]&[SET]
3 Press {<} or {>} repeatedly to display the
following.
YOUR FAX NO.
4 Press {SET}.
L The underbar shows the position of the
cursor.
NO.=
5 Enter your fax number, up to 20 digits.
Example: NO.=1234567
6 Press {SET}.
L The next feature will be displayed.
7 Press {MENU} to exit.
Note:
L Your fax number will be printed on each page
sent from your unit.
L The {*} button enters a “+” and the {#}
button enters a space.
Example: +234 5678
Press {*}{2}{3}{4}{#}{5}{6}{7}{8}.
L To enter a hyphen in a telephone number,
press {FLASH}.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
17
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4. Telephone
4AuTteolmepahtiocnDeialling
7 Press {SET}.
L To program other items, repeat steps 3 to
4.1 Storing names and
telephone numbers for the
one-touch dial feature and
navigator directory
7.
8 Press {MENU}.
Helpful hints:
L You can confirm the stored items on the
display (page 20) or by printing the telephone
number list (page 59).
the unit provides the one-touch dial feature (22
items) and navigator directory (100 items).
L You can also send faxes using the one-touch
dial feature and navigator directory (page
28).
Note:
L A hyphen or a space entered in a telephone
number counts as 2 digits.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character/number, and then make the
correction.
{AUTO ANSWER}
{STOP}
Station keys
To delete a character/number
Press {<} or {>} to move the cursor to the
character/number you want to delete, and press
{STOP}.
L To erase all of the characters/numbers, press
and hold {STOP}.
4.1.2 Storing navigator directory
items
{MENU}
{LOWER}
{SET}
{<}{>}{A}{B}
4.1.1 Storing one-touch dial
items
“DIRECTORY SET”.
2 Press {SET}.
1 Press {MENU} repeatedly to display
3 Enter the name, up to 10 characters (see
“STATION KEY”.
page 15 for instructions).
2 Press {SET}.
4 Press {SET}.
3 Select the desired station key.
5 Enter the telephone number, up to 30 digits.
For station 1:
(KX-FT901)
6 Press {SET}.
L To program other items, repeat steps 3 to
6.
Press station 1.
7 Press {MENU}.
(KX-FT903/KX-FT907)
Press station 1, then press {SET}.
Helpful hints:
L You can confirm the stored items on the
display (page 20) or by printing the telephone
number list (page 59).
For stations 2–11:
Press one of the station keys.
Note:
L If “SPACE= 5 DIRS.” is displayed, you can
store only 5 more items.
Press {LOWER}, then press one of the
station keys.
L A hyphen or a space entered in a telephone
number counts as 2 digits.
4 Enter the name, up to 10 characters (see
page 15 for instructions).
5 Press {SET}.
6 Enter the telephone number, up to 30 digits.
18
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4. Telephone
L To cancel erasing, press {STOP} 2 times.
To correct a mistake
5 Press {SET}.
Press {<} or {>} to move the cursor to the
incorrect character/number, and then make the
correction.
To delete a character/number
Press {<} or {>} to move the cursor to the
character/number you want to delete, and press
{STOP}.
L To erase all of the characters/numbers, press
and hold {STOP}.
To keep the telephone number secret
Press {AUTO ANSWER} after entering the
telephone number in the navigator directory
(step 5 on page 18).
L A secret number cannot be viewed after it is
stored.
L The telephone number will not appear in the
telephone number list (page 59).
L This feature is not available when storing a
telephone number for the one-touch dial
feature.
4.1.3 Editing a stored item
1 Press {>}.
2 Press {A} or {B} repeatedly to display the
desired item.
3 Press {MENU}.
4 Press {*}.
L If you do not need to edit the name, skip
to step 6.
5 Edit the name. For further details, see the
storing procedure on page 18.
6 Press {SET}.
number, skip to step 8.
7 Edit the telephone number. For further
details, see the storing procedure on page
18.
8 Press {SET}.
4.1.4 Erasing a stored item
1 Press {>}.
2 Press {A} or {B} repeatedly to display the
desired item.
3 Press {MENU}.
4 Press {#}.
19
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4. Telephone
To confirm the stored telephone number
on the display
4.2 Making phone calls
using the one-touch dial
feature and navigator
directory
1. Press {>}.
2. Press {A} or {B} until the desired name is
displayed.
3. Press {HELP}.
L To stop the operation, press {STOP}.
L To make a call, press {MONITOR} (KX-
FT901/KX-FT903)/{DIGITAL SP-
PHONE} (KX-FT907) or lift the handset.
Before using this feature, store the desired
names and telephone numbers for the one-touch
dial feature and navigator directory (page 18).
Station keys
To search for a name by initial
Example: “LISA”
{STOP}
1. Press {>}.
2. Press {A} or {B} to initiate the navigator
directory.
3. Press {5} repeatedly to display any name
with the initial “L” (see the character table,
page 15).
L To search for symbols (not letters or
numbers), press {*}.
{HELP}
{>}{A}{B} {LOWER}
4. Press {B} repeatedly to display “LISA”.
L To stop the search, press {STOP}.
L To dial the displayed party, press
{MONITOR} (KX-FT901/KX-
{MONITOR} (KX-FT901/KX-FT903)
{DIGITAL SP-PHONE} (KX-FT907)
FT903)/{DIGITAL SP-PHONE} (KX-
FT907) or lift the handset.
4.2.1 Using the one-touch dial
feature
1 Press {MONITOR} (KX-FT901/KX-
FT903)/{DIGITAL SP-PHONE} (KX-FT907)
or lift the handset.
2 Select the desired station key.
For stations 1–11:
Press the desired station key.
For stations 12–22:
Press {LOWER}, then press the desired
station key.
L The unit will start dialling automatically.
4.2.2 Using the navigator
directory
1 Press {>}.
2 Press {A} or {B} repeatedly to display the
desired item.
3 Press {MONITOR} (KX-FT901/KX-
FT903)/{DIGITAL SP-PHONE} (KX-FT907)
or lift the handset.
L The unit will start dialling automatically.
20
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4. Telephone
Recording
Caller ID
4.3 Recording a telephone
only)
4.4 Caller ID service
This unit is compatible with the Caller ID
service offered by your local telephone
company. To use this feature, you must
subscribe to a Caller ID service.
You can record a telephone conversation. This
conversation can be played back later, either
directly (page 41) or remotely (page 43).
Important:
L This unit is designed in accordance with
the ETS (European Telecommunication
Standard) and only supports the basic
CLIP (Calling Line Identification
Presentation) features.
L This unit will only display the caller’s
telephone number and name.
L This unit will not support future additional
telephone services.
{RECORD}
L Depending on the service of the local
telephone company, the date/time of the
displayed.
Make sure the following ring settings are set
{STOP}
–
setting (feature #09, page 47)
1 During a telephone conversation, press
{RECORD}.
–
For KX-FT907: TAD ring setting (feature #06,
page 47), FAX ring setting (feature #07, page
47) and TEL/FAX ring setting (feature #09,
page 47)
L “2WAY RECORDING” will be displayed.
2 To stop recording, press {STOP} or replace
the handset.
Note:
4.4.1 How Caller ID is displayed
L You can also record a speakerphone
telephone conversation.
L There may be legal restrictions on recording
two-way telephone conversations. Inform the
other party that the conversation is being
recorded.
The calling party’s telephone number or name
will be displayed after the first ring. You then
have the option of whether or not to answer the
call.
The unit will automatically store caller
information (telephone number, name and the
information is stored by the most recent to the
oldest call. When the 21st call is received, the
oldest call is deleted.
Caller information can be viewed on the display
one item at a time (page 22) or confirmed by
printing the Caller ID list (page 59).
Note:
L If the unit is connected to a PBX (Private
Branch Exchange) system, caller information
may not be received properly. Consult your
PBX supplier.
L If the unit cannot receive caller information,
the following will be displayed:
“OUT OF AREA”: The caller dialled from an
area which does not provide Caller ID
service.
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4. Telephone
“PRIVATE CALLER”: The caller requested
not to send caller information.
distance call.
4.5 Viewing and calling
back using caller
information
To confirm caller information using the
Caller ID list
You can easily view caller information and call
back.
–
–
To print manually, see page 59.
To print automatically after every 20 new
calls, activate feature #26 (page 48).
Important:
L Calling back will not be possible in the
following cases:
–
–
–
The telephone number includes data
other than numbers (i.e., * or #).
The caller information does not
include a telephone number.
The dial lock feature is activated (page
25).
{SEARCH}
{STOP}
{MENU}
{FAX/START}
{SET}
{<}{>}{A}{B}
{MONITOR} (KX-FT901/KX-FT903)
{DIGITAL SP-PHONE} (KX-FT907)
1 Press {SEARCH}.
2 Press {A} to search from the most recently
received caller information.
L If you press {B}, the display order will be
reversed.
3 Press {MONITOR} (KX-FT901/KX-
FT903)/{DIGITAL SP-PHONE} (KX-FT907)
or lift the handset to return the call.
L The unit will start dialling automatically.
L To send a fax, insert the document FACE
DOWN and press {FAX/START}.
To change the display of caller information
Press {SEARCH} repeatedly after step 2.
Example: 1345678901
b
SAM LEE
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4. Telephone
L The time of the call cannot be displayed. To
confirm the time of the call, print the Caller ID
list (page 59).
To insert a number
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to
insert the number.
Display while viewing
L When the unit could not receive a name, the
display will show “NO NAME RCVD”.
L When no calls have been received, the
display will show “NO CALLER DATA”.
2. Enter the number.
4.5.2 Erasing all caller
information
1 Press {MENU} repeatedly to display
To stop viewing
“CALLER SET UP”.
Press {STOP} after step 2.
2 Press {SET}.
4.5.1 Editing a caller’s telephone
L “CALL LIST ERASE” will be displayed.
number before calling back
3 Press {SET}.
L To cancel erasing, press {STOP} 2 times.
1 Press {SEARCH}.
4 Press {SET}.
2 Press {A} or {B} repeatedly to display the
desired item.
5 Press {STOP}.
3 Press {SEARCH} to display the telephone
4.5.3 Erasing specific caller
information
number.
4 To insert a number in front of the telephone
number, press the desired dial key (0 to 9).
L You can also initiate the editing mode by
pressing {*}.
1 Press {SEARCH}.
2 Press {A} or {B} repeatedly to display the
desired item.
5 Press {MONITOR} (KX-FT901/KX-
FT903)/{DIGITAL SP-PHONE} (KX-FT907)
or lift the handset to call back the edited
number.
3 Press {<}.
L To cancel erasing, press {STOP}.
4 Press {SET}.
L To erase other items, repeat step 2 to 4.
L The unit will start dialling automatically.
DOWN and press {FAX/START}.
5 Press {STOP}.
Note:
L The edited telephone number will not be
saved in the caller information. To store it into
the navigator directory, see page 24.
To correct a mistake
1. Press {<} or {>} to move the cursor to the
incorrect number.
2. Press {STOP} to delete the number.
3. Enter the correct number.
To delete a number
Press {<} or {>} to move the cursor to the
number you want to delete and press {STOP}.
L To erase all of the numbers, press and hold
{STOP}.
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4. Telephone
long.
4.6 Storing caller
L To edit a name and number, see page 19.
L If caller information does not include the
caller’s name, enter the name manually. See
the instructions on page 18.
L If you assign an item to a station key which
already contains an item, the previous item
will be replaced.
information for the one-
touch dial feature and
navigator directory
Important:
L This feature is not available in the
following cases.
–
The telephone number includes data
other than numbers (i.e., * or #).
The caller information does not
include a telephone number.
–
{SEARCH}
Station keys
{MENU}
{SET}
{LOWER}
{<}{>}{A}{B}
1 Press {SEARCH}.
2 Press {A} or {B} repeatedly to display the
desired item.
3 Press {MENU}.
4 Select the station key or navigator directory.
For stations 1–11:
1. Press the desired station key.
2. Press {SET}.
For stations 12–22:
1. Press {LOWER}, then press the desired
station key.
2. Press {SET}.
For navigator directory:
1. Press {<} or {>}.
2. Press {SET}.
5 Press {SET}.
Note:
L You can confirm the stored items by printing
the telephone number list (page 59).
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4. Telephone
Dial Lock
9 If necessary, enter a third emergency
telephone number.
4.7 Setting the dial lock
feature
L If you do not need to enter, skip to step
10.
10 Press {SET}.
Dial lock feature allows you to prevent others
from making calls.
Note:
During the setting procedure of this feature;
L You can also enter an emergency telephone
number using the one-touch dial feature and
navigator directory in steps 5, 7 and 9. Press
{A} or {B} repeatedly to display the desired
item, then press {SET}.
–
you must store a PIN (Personal Identification
Number). This PIN is required when turning
OFF dial lock.
–
you must store at least one telephone
number for emergency purpose. Up to 3
telephone numbers can be stored.
To correct an emergency telephone
number
When the dial lock is activated, only numbers
stored as emergency numbers can be dialled.
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
L To delete a digit, move the cursor to the
number you want to delete, and press
{STOP}.
{STOP}
L To erase all of the digits, press and hold
{STOP}.
To make an emergency call
1. Press {MONITOR} (KX-FT901/KX-
FT903)/{DIGITAL SP-PHONE} (KX-FT907)
or lift the handset while the unit displays
“DIAL LOCK”.
{MENU}
{SET}
2. Press {A} or {B} repeatedly to display the
{<}{>}{A}{B}
desired emergency telephone number.
{MONITOR} (KX-FT901/KX-FT903)
{DIGITAL SP-PHONE} (KX-FT907)
3. Press {SET}.
L The unit will start dialling automatically.
L If any documents are in the document
entrance, the unit will start fax
transmission.
1 Press {MENU} repeatedly to display “DIAL
LOCK”.
2 Press {SET}.
To turn OFF dial lock
CODE=
1. Press {MENU} repeatedly to display “DIAL
3 Enter a 2–4 digit PIN using the dial keys 0–9.
L Please note your PIN. If you forget
your PIN, consult your nearest
LOCK”.
2. Press {SET}.
3. Enter your PIN.
4. Press {SET}.
Panasonic service centre.
4 Press {SET}.
E01=
5 Enter an emergency telephone number, up
to 30 digits.
6 Press {SET}.
7 If necessary, enter a second emergency
telephone number.
L If you do not need to enter, skip to step 8.
8 Press {SET}.
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4. Telephone
Voice Contact
4.8.2 Receiving a request for
voice contact
4.8 Talking to the other
party after fax
1 If the other party initiates voice contact, your
unit will ring and “PLEASE PICK UP” will be
displayed.
transmission or reception
You can talk to the other party after sending or
receiving a fax (voice contact feature). This will
save the added expense and time of making
another call.
2 Press {DIGITAL SP-PHONE} (KX-FT907) or
lift the handset within 10 seconds and start
talking.
Note:
Important:
L If you do not answer within 10 seconds after
L This feature can be used only if the other
party’s fax machine is equipped with a
voice contact feature.
your unit starts ringing:
–
In TAD/FAX mode, your unit will play a
greeting message and record an
incoming voice message (KX-FT907
only).
–
In FAX ONLY, TEL or TEL/FAX mode, the
line will be disconnected.
{MONITOR} (KX-FT901/KX-FT903)
{DIGITAL SP-PHONE} (KX-FT907)
4.8.1 Initiating voice contact
1 Press {MONITOR} (KX-FT901/KX-
FT903)/{DIGITAL SP-PHONE} (KX-FT907)
while sending or receiving a fax.
L Your unit will display “VOICE STANDBY”.
The other party’s fax machine will ring.
L When the other party answers, your unit
will ring.
2 Press{DIGITAL SP-PHONE} (KX-FT907) or
lift the handset to start talking.
Note:
L When your unit rings while using this feature,
the ring will sound slightly different than the
ring heard when a call is received.
L If you initiate voice contact while sending a
fax and the other party answers, your unit will
ring after all of the documents have been
sent.
L If you initiate voice contact while receiving a
fax and the other party answers, your unit will
ring after the current page has been
received.
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5. Fax
5SeFnadxing Faxes
when the other party has a compatible fax
machine.
5.1 Sending a fax manually
–
“PHOTO”: For documents containing
photographs, shaded drawings, etc.
L Using the “FINE”, “SUPER FINE” and
“PHOTO” settings will increase transmission
time.
2
1
L If the resolution setting is changed during
feeding, it will be effective from the next page.
To redial the last number
Press {REDIAL}.
L If the line is busy, the unit will automatically
redial the number up to 5 times.
{REDIAL}
{A}{B}
L To cancel redialling, press {STOP}.
{STOP}
To send more than 10 pages at a time
Insert the first 10 pages of the document. Add
the other pages (up to 10 at a time) before the
last page feeds into the unit.
{FAX/START}
{MONITOR} (KX-FT901/KX-FT903)
{DIGITAL SP-PHONE} (KX-FT907)
1 Open the document feeder tray (1).
To stop transmission
2 Adjust the width of the document guides (2)
Press {STOP}.
L To eject the document, press {STOP} again.
to fit the actual size of the document.
3 Insert the document (up to 10 pages) FACE
DOWN until the unit grasps the document
and a single beep is heard.
A sending report provides you with a printed
record of transmission results. To print sending
reports, make sure feature #04 is activated
(page 47). For an explanation of error messages,
see page 51.
L If the document guides are not adjusted
to fit the document, re-adjust them.
4 If necessary, press {A} or {B} repeatedly to
select the desired resolution.
5 Press {MONITOR} (KX-FT901/KX-
FT903)/{DIGITAL SP-PHONE} (KX-FT907)
or lift the handset.
Printing a journal report
manually, see page 59. To print automatically
after every 35 new fax transmissions and
receptions, make sure feature #22 is activated
(page 48). For an explanation of error messages,
see page 51.
6 Dial the fax number.
7 When a fax tone is heard:
Press {FAX/START}.
When the other party answers your call:
Ask them to press their start button. When
the fax tone is heard, press {FAX/START}.
L If you pressed {MONITOR} in step 5, lift
the handset before speaking.
5.2 Documents you can
send
Minimum document size
To select the resolution
Select the desired resolution according to the
type of document.
–
“STANDARD”: For printed or typewritten
documents with normal-sized characters.
“FINE”: For documents with small printing.
“SUPER FINE”: For documents with very
small printing. This setting is effective only
–
–
128 mm
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5. Fax
Maximum document size
5.3 Sending faxes using
the one-touch dial feature
and navigator directory
Before using this feature, store the desired
names and telephone numbers for the one-touch
dial feature and navigator directory (page 18).
216 mm
2
1
Effective scanning area
L Shaded area will be scanned.
2 mm
2 mm
Station keys
{>}{A}{B}
4 mm
4 mm
{LOWER}
{STOP}
208 mm
216 mm
{FAX/START}
1 Open the document feeder tray (1).
2 Adjust the width of the document guides (2)
Document weight
L Single sheet: 45 g/m2 to 90 g/m2
to fit the actual size of the document.
L Multiple sheets: 60 g/m2 to 80 g/m2
3 Insert the document (up to 10 pages) FACE
DOWN until the unit grasps the document
and a single beep is heard.
Note:
L Remove clips, staples or other fasteners.
L Do not send the following types of
documents: (Make a copy of the document
and send the copy.)
L If the document guides are not adjusted
to fit the document, re-adjust them.
4 If necessary, press {A} or {B} repeatedly to
–
Chemically treated paper such as carbon
or carbonless duplicating paper
Electrostatically charged paper
Badly curled, creased or torn paper
Paper with a coated surface
select the desired resolution (page 27).
–
–
–
–
–
5 Enter the fax number.
Using stations 1–11:
Paper with a faint image
Press the desired station key.
Paper with printing on the opposite side
that can be seen through the other side,
such as newsprint.
Using stations 12–22:
Press {LOWER}, then press the desired
station key.
L Check that ink, paste or correction fluid has
dried completely.
Using navigator directory:
L To send a document with a width of less than
210 mm, we recommend using a copy
machine to copy the original document onto
A4 or letter-sized paper, then sending the
copied document.
Press {>}, then press {A} or {B} to display
the desired item and press {FAX/START}.
Fax auto redial
If the line is busy or if there is no answer, the unit
will automatically redial the number up to 5
times.
L To cancel redialling, press {STOP}.
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5. Fax
If your unit does not send a fax
correctly, and that the number is a fax
number.
L Confirm that the other party’s fax machine is
answering by turning ON the connecting tone
feature (feature #76, page 50).
5.4 Broadcast
FT903/KX-FT907 only)
By storing one-touch dial and navigator directory
items (page 18) into the broadcast memory, you
can send the same document to multiple parties
(up to 10). Your programmed items will remain in
the broadcast memory, allowing frequent re-use.
L The broadcast function utilises station 1. The
one-touch dial function will be cancelled.
L Both one-touch dial and navigator directory
items can be stored into the broadcast
memory.
5.4.1 Programming items into
the broadcast memory
{BROADCAST}
{STOP}
Station keys
{MENU}
{LOWER}
{SET}
{A}{B}
1 Press {MENU} repeatedly to display
“STATION KEY”.
2 Press {SET}.
3 Press {BROADCAST}.
4 Press {A} or {B} repeatedly to display
“BROADCAST”.
5 Press {SET}.
6 Press {SET}.
L The number in brackets indicates the
number of registered items.
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5. Fax
7 Program items.
Note:
L If you select “FINE”, “SUPER FINE” or
“PHOTO” resolution, the number of pages that
the unit can send will decrease.
Using stations 2–11:
Press the desired station key.
L If the document exceeds the memory
capacity, sending will be cancelled.
L If a party is busy or does not answer, it will be
skipped and redialled later up to 5 times.
Using stations 12–22:
Press {LOWER}, then press the desired
station key.
Using navigator directory:
To cancel broadcast transmission
Press {A} or {B} repeatedly to display the
desired item and press {SET}.
1. Press {STOP} while “BROADCASTING” is
displayed.
L To program other items, repeat this step
L The display will show “SEND
CANCELLED?”.
(up to 10 items).
8 Press {SET}.
2. Press {SET}.
Note:
L If you program the wrong item, press {STOP}
after step 7 to erase the item.
L If you edit a stored item (page 19) in the
broadcast memory, the programmed
broadcast function will be cancelled. You
must re-program.
5.4.2 Sending the same
document to pre-programmed
parties
{BROADCAST}
{A}{B}
{SET} {STOP}
1 Insert the document FACE DOWN.
2 If necessary, press {A} or {B} repeatedly to
select the desired resolution (page 27).
3 Press {BROADCAST}.
L The document will be fed into the unit and
scanned into memory. The unit will then
send the data to each party, calling each
number sequentially.
L After transmission, the stored document
will be erased from memory
automatically, and the unit will
automatically printthetransmission result
(Broadcast sending report).
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5. Fax
5.5 Transmit polling
(letting another machine
retrieve a fax on your unit)
This feature allows another person to call your
unit to retrieve a document fed into your unit.
This allows you to send a fax without paying for
the phone call. This feature can be used when
the unit is set to TAD/FAX (KX-FT907 only), FAX
ONLY or TEL/FAX mode.
{A}{B}
{SET}
{MENU}
{STOP}
1 Insert the document FACE DOWN.
L If necessary, press {A} or {B} repeatedly
to select the desired resolution (page 27).
2 Press {MENU} repeatedly to display
“POLLED”.
3 Press {SET}.
4 Press {A} or {B} repeatedly to select “ON”.
5 Press {SET}.
Note:
L The caller is charged for the call, not you.
L When delayed transmission is activated
(feature #25, page 48), transmit polling is not
possible.
To cancel transmit polling
1. Press {STOP} while “POLLED ON” is
displayed.
L The display will show “CANCEL POLLED”.
2. Press {SET}.
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5. Fax
Receiving Faxes
5.6.2 Use only as a fax (FAX
ONLY mode)
Your situation
You have a separate telephone line just for faxes.
5.6 Selecting the way to
use your fax machine
Depending on your situation, select the way you
prefer to use your fax machine.
How to setup
Set the fax machine to FAX ONLY mode (page
36) by pressing {AUTO ANSWER} repeatedly.
L The {AUTO ANSWER} indicator turns ON.
–
Use as a telephone answering device and/or
fax (TAD/FAX mode) (KX-FT907 only)
Use only as a fax (FAX ONLY mode)
Use as a telephone and/or fax (TEL/FAX
mode)
–
–
AUTO ANSWER
–
Use mostly as a telephone (TEL mode)
5.6.1 Use as a telephone
answering device and/or fax
(TAD/FAX mode) (KX-FT907 only)
Note:
L Make sure feature #05 is set to “FAX ONLY”
beforehand (page 47).
Your situation
You want to answer phone calls using the
telephone answering device and receive faxes
automatically.
How faxes are received
All incoming calls will be answered as faxes.
How to setup
Set the fax machine to TAD/FAX mode (page 35)
by pressing {AUTO ANSWER} repeatedly.
L The {AUTO ANSWER} indicator turns ON.
AUTO ANSWER
Note:
L Make sure feature #05 is set to “TAD/FAX”
beforehand (page 47).
L Do not connect an answering machine to the
same telephone line. If connected, turn OFF
the auto answer setting by pressing {AUTO
ANSWER} repeatedly.
How phone calls and faxes are received
If the call is a phone call, the fax machine will
record the caller’s message automatically.
If a fax calling tone is detected, the fax machine
will receive the fax automatically.
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5. Fax
5.6.3 Use as a telephone and/or
fax (TEL/FAX mode)
5.6.4 Use mostly as a telephone
(TEL mode)
Your situation
Your situation
You want to answer phone calls yourself and
receive faxes automatically without rings.
You want to answer calls by yourself. If a fax call
is received, you must receive the fax manually.
How to setup
How to setup
Set the fax machine to TEL/FAX mode (page 36)
by pressing {AUTO ANSWER} repeatedly.
L The {AUTO ANSWER} indicator turns ON.
Set the fax machine to TEL mode (page 34) by
pressing {AUTO ANSWER} repeatedly.
L The {AUTO ANSWER} indicator turns OFF.
AUTO ANSWER
AUTO ANSWER
Note:
How to receive phone calls and faxes
You have to answer all calls manually.
To receive a fax, press {FAX/START}.
L Make sure feature #05 is set to “TEL/FAX”
beforehand (page 47).
How phone calls and faxes are received
If the call is a phone call, the fax machine will
ring.
If a fax calling tone is detected, the fax machine
will receive the fax automatically without ringing.
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5. Fax
then be played and the other party can then
send a fax.
5.7 Receiving a fax
manually – Auto answer
OFF
To stop receiving
Press {STOP}.
Extension telephone
You can receive faxes using an extension
telephone.
5.7.1 Activating TEL mode
Set the fax machine to TEL mode by pressing
{AUTO ANSWER} repeatedly to display the
following.
1. When the extension telephone rings, lift the
handset of the extension telephone.
TEL MODE
2. When:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
L The {AUTO ANSWER} indicator turns OFF.
AUTO ANSWER
press {*}{#}{9} (default fax activation
code) firmly.
3. Replace the handset.
Note:
L To receive fax documents using the
extension telephone, make sure the remote
fax activation is turned ON beforehand
(feature #41, page 49).
{STOP}
{FAX/START}
How to receive phone calls and faxes
1. Lift the handset to answer the call.
2. When:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
press {FAX/START}.
CONNECTING.....
L The unit will start fax reception.
3. Replace the handset.
Note:
L If you do not answer the call within 10 rings:
For KX-FT901/KX-FT903:
The unit will temporarily switch to fax
reception. The other party can then send a
fax.
For KX-FT907:
The unit will temporarily activate the
answering device. The greeting message will
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5. Fax
Receiving a voice message and fax
document in one call
The caller can leave a voice message and send
a fax document during the same call. Inform the
caller of the following procedure beforehand.
5.8 Receiving a fax
automatically – Auto
answer ON
1. The caller calls your unit.
L The answering device will answer the call.
(KX-FT907 only)
2. The caller can leave a message after the
greeting message.
1 Make sure feature #05 is set to “TAD/FAX”
3. The caller presses {*}{9}.
beforehand (page 47).
L The unit will activate the fax function.
4. The caller presses the start button to send a
2 Press {AUTO ANSWER} repeatedly to
fax.
display the following.
TAD/FAX MODE
Ring setting in TAD/FAX mode
L The {AUTO ANSWER} indicator turns
ON.
You can choose from “1”, “2” (default), “3”, “4”,
“TOLL SAVER” and “RINGER OFF”. This setting
can be changed by feature #06, page 47.
L The unit will play the pre-recorded
greeting message. You can record your
own greeting message (page 40).
L The remaining time for recording
incoming messages will be displayed.
–
rings when new messages have been
recorded, and after 4 rings when there are no
new messages. If you call your unit from a
remote location to listen to new messages
(page 43), you will know that there are no
messages when the unit rings for the 3rd
time. You can then hang up without being
charged for the call.
AUTO ANSWER
–
“RINGER OFF”: The unit will answer without
ringing.
L If you subscribe to a Caller ID service, set to
2 or more rings.
Note:
time can be changed (feature #10, page 47).
L While an incoming call is being recorded, you
can monitor it through the speaker. If this
feature is not required, turn OFF feature #67
(page 50).
How phone calls and faxes are received
When receiving calls, the unit works as an
answering device and/or fax.
L If the call is a phone call, the unit will record
the caller’s message automatically.
L If a fax calling tone is detected, the unit will
receive the fax automatically.
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5. Fax
5.8.2 Activating FAX ONLY mode
5.8.3 Activating TEL/FAX mode
1 Make sure feature #05 is set to “FAX ONLY”
1 Make sure feature #05 is set to “TEL/FAX”
beforehand (page 47).
beforehand (page 47).
2 Press {AUTO ANSWER} repeatedly to
2 Press {AUTO ANSWER} repeatedly to
display the following.
display the following.
FAX ONLY MODE
TEL/FAX MODE
L The {AUTO ANSWER} indicator turns
L The {AUTO ANSWER} indicator turns
ON.
ON.
3 The ringer volume setting should be ON
(page 14).
AUTO ANSWER
AUTO ANSWER
How faxes are received
{STOP}
answer all calls and only receive fax documents.
How phone calls and faxes are received
Note:
L The number of rings before a call is answered
in FAX ONLY mode can be changed (feature
#07, page 47).
1. “INCOMING CALL” will be displayed but the
unit will not ring.
2. The unit will wait for the duration of 2 rings
before answering the call.
L The number of rings is determined by the
“TEL/FAX delayed ring setting” (feature
#09, page 47).
L During this time, an extension telephone
(if connected) will ring.
3. The unit will answer the call and try to detect
a fax calling tone.
The unit receives the fax automatically
without ringing.
When a fax calling tone is not detected
A If you recorded your TEL/FAX greeting
message (page 40), it will be played for the
caller (KX-FT907 only).
B The unit will ring 3 times. You may answer
the call.
L The number of rings is determined by the
“Silent fax recognition ring setting”
(feature #30, page 48).
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5. Fax
L Callers will hear a ring back tone different
from the one generated by the telephone
company.
2 Press {SET}.
3 Dial the fax number.
L An extension telephone (if connected) will
not ring at this time. To answer the call
with the extension telephone, lift the
handset and press {*}{0} (default auto
disconnection code) while the fax
machine is ringing.
4 Press {SET}.
L The unit will start reception.
5.10 Pager call
This feature allows your unit to call your pager
each time a caller leaves a message (KX-FT907
only) or your unit receives a fax.
C If you do not answer the call, the unit will
activate the fax function.
L Some fax machines do not generate fax
therefore the unit will try to receive a fax
even if no fax calling tone is detected.
2 Press {#}, then {7}{0}.
3 Press {SET}.
Note:
38) and a different ring pattern is received,
the fax machine will not receive a fax
automatically.
L The auto disconnection code can be
changed in feature #49 on page 49.
L Even when you answer a call with the
extension telephone and press the auto
disconnection code, the fax machine may
activate the fax function depending on the
type of an extension telephone. Press
{STOP} on the fax machine to talk with the
calling party.
4 Press {A} or {B} repeatedly to select “ON”.
5 Press {SET}.
6 Enter your pager number and any necessary
dialling pauses (up to 46 digits).
Example:
1 202 555 1234PP12345678
–
–
–
1 202 555 1234: Your pager number
PP: Pauses
12345678: Your pager access code, if
required.
7 Press {SET}.
8 Press {MENU}.
5.9 Receive polling
(retrieving a fax placed on
another fax machine)
This feature allows you to retrieve a document
from another compatible fax machine. Therefore
you pay for the call.
Make sure that no documents are fed into your
unit and that the other party’s machine is ready
for your call.
{MENU}
{SET}
1 Press {MENU} repeatedly to display
“POLLING”.
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6. Distinctive Ring
6DiDstiisntcinticvteivRe iRnging
Note:
L After programming, turn the auto answer
setting to OFF (KX-FT901/KX-FT903 only).
6.1 Distinctive Ring
service from your phone
company
Ring pattern
Ring pattern
Settings
This service is convenient if you wish to have a
different number for your fax machine and
telephone, even when you use them on a single
telephone line.
Standard ring (one long ring)
“A”
Distinctive Ring is a service offered by your local
telephone company which allows you to use
several telephone numbers on one telephone
line. When a call is made to one of your phone
numbers, the telephone company sends a ring
pattern to your telephone line to indicate which
number the call is intended for. By setting up this
unit for Distinctive Ring, you can make the fax
machine automatically start fax reception when
a call comes to the fax number.
1st ring
2nd ring
Double ring (two short rings)
“B”
1st ring
2nd ring
Triple ring (short-long-short
rings)
“C”
To use this service, you must subscribe to
the Distinctive Ring service offered by your
local telephone company.
1st ring
2nd ring
Other triple ring (short-short-
long rings)
“D”
6.2 Using with the ring
detection feature
1st ring
2nd ring
{MENU} {A}{B} {SET}
1 Press {MENU}.
2 Press {#}, then {3}{1}.
3 Press {SET}.
4 Press {A} or {B} repeatedly to select the
ring pattern assigned for fax.
“A”: Standard ring (one long ring)
“B”: Double ring (two short rings)
“C”: Triple ring (short-long-short-rings)
“D”: Other triple ring (short-short-long rings)
“OFF” (default): Turns OFF this feature.
5 Press {SET}.
L The unit will print an information list.
6 Press {MENU}.
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7. Copy
7CoCopinyg
p
y
To stop copying
Press {STOP}.
L To eject the document, press {STOP} again.
7.1 Making a copy
2
1
{A}{B}
{STOP}
{COPY}
1 Open the document feeder tray (1).
2 Adjust the width of the document guides (2)
to fit the actual size of the document.
3 Insert the document (up to 10 pages) FACE
DOWN until the unit grasps the document
and a single beep is heard.
L If the document guides are not adjusted
to fit the document, re-adjust them.
4 If necessary, press {A} or {B} repeatedly to
select the desired resolution.
5 Press {COPY}.
L The unit will start copying.
Note:
which is longer than A4 size paper (approx.
300 mm), we recommend you insert one
page at a time.
L Any document which can be sent as a fax can
also be copied (page 27).
L The copied recording paper comes out
somewhat longer than the document size.
To select the resolution
Select the desired resolution according to the
type of document.
–
–
–
“FINE”: For printed or typewritten documents
with small printing.
“SUPER FINE”: For documents with very
small printing.
“PHOTO”: For documents containing
photographs, shaded drawings, etc.
L If you select “STANDARD”, copying will be
done using “FINE” mode.
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8. Answering Device (KX-FT907 only)
8GrAenestiwnegring Device (KX-FT907 only)
message will be deleted. The pre-
recorded greeting message will be played
when a call is received.
8.1 Recording your
greeting messages
To check the TAD/FAX greeting message
You can record your own greeting message. The
maximum greeting message length is;
1. Make sure feature #05 is set to “TAD/FAX”
beforehand (page 47).
–
in TAD/FAX mode: 16 seconds (default) or 60
seconds
2. Press {AUTO ANSWER} repeatedly to
display “TAD/FAX MODE”.
–
in TEL/FAX mode: 16 seconds
L The unit will play the TAD/FAX greeting
message.
We recommend you record a message of less
than 12 seconds to make it easier to receive
faxes.
To check the TEL/FAX greeting message
1. Make sure feature #05 is set to “TEL/FAX”
{RECORD}
beforehand (page 47).
{ERASE}
{AUTO ANSWER}
2. Press {AUTO ANSWER} repeatedly to
display “TEL/FAX MODE”.
L The unit will play the TEL/FAX greeting
message.
8.1.1 Erasing your recorded
greeting message
1 For the TAD/FAX greeting message
Press {ERASE} 2 times to display “TAD
GREETING”.
{MIC}
{STOP}
{FAX/START}
{SET}
For the TEL/FAX greeting message
Press {ERASE} 3 times to display “T/F
GREETING”.
1 For the TAD/FAX greeting message
2 Press {FAX/START}.
Press {RECORD} 2 times to display “TAD
GREETING”.
L To cancel erasing, press {STOP}.
3 Press {SET}.
For the TEL/FAX greeting message
Note:
Press {RECORD} 3 times to display “T/F
L If you erase your TAD/FAX greeting
message, the pre-recorded greeting
message will be played when a call is
received.
GREETING”.
2 Press {FAX/START}.
L A long beep will sound.
3 Speak clearly about 20 cm away from {MIC}.
L The display will show the remaining
recording time.
L The unit will repeat your message.
Note:
L You can change the maximum TAD/FAX
greeting message recording time to 60
seconds (feature #54, page 49).
–
–
If you change to 60 seconds, we
recommend that you tell the caller in your
TAD/FAX greeting message to press
{*}{9} before starting fax transmission.
If you change from 60 seconds to 16
seconds, your TAD/FAX greeting
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8. Answering Device (KX-FT907 only)
Memo Message
Incoming Messages
8.2 Leaving a message for
others or yourself
8.3 Listening to recorded
messages
To leave a private message for yourself or
someone else, you can record a voice memo.
This memo can be played back later, either
directly or remotely.
When the unit has recorded new voice
messages:
–
The {AUTO ANSWER} indicator will flash
when the auto answer setting is turned ON.
The total number of recorded messages will
flash on the display.
–
{RECORD}
Example:
MESSAGE(S)
–
The unit will beep slowly if the message alert
feature is activated (feature #42, page 49).
AUTO ANSWER
{MIC}
{STOP}
{FAX/START}
{PLAY MESSAGES}
1 Press {RECORD}.
{ERASE}
2 Press {FAX/START}.
L A long beep will sound.
3 Speak clearly about 20 cm away from {MIC}.
4 To stop recording, press {STOP}.
{SLOW}
{QUICK} {FAX/START}
{SET}
{<}{>}{A}{B}
{STOP}
Press {PLAY MESSAGES}.
L Only new messages will be played.
L Adjust the speaker volume using {A} or {B}.
L After playing back all of the new messages;
–
the {AUTO ANSWER} indicator will stop
flashing and will remain lit up when the
auto answer setting is turned ON.
–
the total number of recorded messages
will stop flashing and remain displayed.
If you press {PLAY MESSAGES} at this time,
all recorded messages will be played.
Note:
L The total recording time of all messages
(greeting, incoming and memo) is about 20
minutes when no documents are in memory.
If messages are recorded in noisy
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8. Answering Device (KX-FT907 only)
environments, the actual recording time may
be less.
To repeat a message
Press {<} while listening to the message.
L If you press {<} within 5 seconds of the
beginning of the message, the previous
message will be played.
L To play back a specific message, press {<}
or {>} and search for the message you want
to listen to.
To skip a message
Press {>} to play the next message.
To stop playback temporarily
Press {STOP}.
L If you press {PLAY MESSAGES} within 1
minute, the unit will resume playing the rest of
the messages.
Voice time/day stamp
During playback, the unit will announce the day
of the week and time that each message was
recorded.
To change the playback speed
Press {QUICK} to play messages at one and a
half times the original speed. Press {SLOW} to
play messages at half the original speed.
L To return to the original speed, press either
{QUICK} or {SLOW} again during quick or
slow playback.
8.3.1 Erasing recorded
messages
To erase a specific message
Press {ERASE} while listening to the message
you want to erase.
To erase all messages
1 Press {ERASE}.
2 Press {FAX/START}.
L To cancel erasing, press {STOP}.
3 Press {SET}.
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8. Answering Device (KX-FT907 only)
Remote Operation
8.4 Operating from a remote location
You can call your unit from a remote location and access the answering device.
Important:
L Program the remote operation ID beforehand (feature #11, page 47).
L Set the unit to TAD/FAX mode before going out (page 35).
L Use a touch tone telephone for remote operations.
Helpful hints:
L When you press a key, press firmly.
L Please make a copy of the following table, and carry it with you when you go out.
Answering device remote operation
1. Call your unit.
{6}
{7}
{9}
Room monitor
2. Enter the remote operation ID during the
Re-records the greeting message
TAD/FAX greeting message.
Stops re-recording of the greeting
message
3. Enter a remote command within 10 seconds.
{*}{4}
{*}{5}
{8}{0}
{8}{1}
{8}{2}
{8}{3}
{8}{4}
Erases a specific message
Erases all messages
Key
{0}
{1}
{2}
{4}
{5}
Remote command
Skips the greeting message
Repeats a message
Skips a message
Changes to TEL mode
Turns ON message transfer
Turns OFF message transfer
Turns ON pager call
New message playback
All message playback
Turns OFF pager call
8.4.1 Listening to recorded
messages
8.4.2 Remote operations using
remote commands
{1}: repeats a message. If you press this key
within 5 seconds of the beginning of a message,
the previous message will be played.
1 Call your unit.
2 Enter the remote operation ID during the
TAD/FAX greeting message.
{2}: skips a message.
3 When there are new recorded messages
{4}: plays back new messages.
{5}: plays back all messages.
1. A long beep will sound.
2. Short beep(s) will sound up to 8 times.
L This indicates the number of new
messages.
8.4.3 Other remote operations
3. New messages will be played back.
To erase a specific message
Press {*}{4} while listening to the message you
want to erase.
L A long beep and 3 short beeps will sound.
The unit will then play back the next
message.
When there are no new messages
1. A long beep will sound (short beep will
not sound).
2. Wait for 4 seconds or press {5}.
3. All recorded messages will be played
To erase all messages
back.
Press {*}{5} to erase all messages.
L A long beep and 3 short beeps will sound.
When voice memory is full
6 beeps will sound after playing back the
messages. Erase unnecessary messages.
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8. Answering Device (KX-FT907 only)
L If a pager number is not programmed, you
cannot turn this feature ON. 6 beeps will
sound.
To monitor the room
Press {6} to activate the unit’s microphone and
listen to the room where the unit is located for
about 30 seconds.
L After 30 seconds, a beep will sound. To
continue monitoring, press {6} again within
10 seconds.
To change from TAD/FAX to TEL mode
Press {8}{0} to change the receiving mode from
TAD/FAX to TEL.
L You cannot return to TAD/FAX mode in the
same call. To return to TAD/FAX mode, see
the following.
To record a marker message
After playing back messages, you can leave an
additional message.
To change from TEL to TAD/FAX mode
1. Wait for 3 beeps indicating the end of the
1. Call your unit and wait for 10 rings.
L The answering device will temporarily
answer the call.
remote operation.
2. Wait for 1 beep.
3. Wait about 10 seconds.
L The voice guide and/or 1 beep will be
heard.
2. Enter the remote operation ID (feature #11,
page 47) during the greeting message.
L A long beep will sound, and your unit will
switch to TAD/FAX mode.
4. Leave a message.
3. Hang up the handset.
To re-record your greeting message
You can record a new TAD/FAX greeting
message.
1. Press {7} to start recording.
L A long beep will sound.
2. Speak clearly for up to 16 seconds.
L If you pause for over 2 seconds, 6 beeps
will sound and recording will stop. Repeat
from step 1 within 10 seconds.
3. To stop recording, press {9}.
L The new greeting message will be played.
To skip the greeting message
Press {0} during the greeting message
playback.
message.
To turn message transfer ON or OFF
You must program a transfer telephone number
beforehand (feature #60, page 50).
Press {8}{1} to turn ON the message transfer.
Press {8}{2} to turn OFF the message transfer.
L If a transfer telephone number is not
ON. 6 beeps will sound.
To turn pager call ON or OFF
You must program a pager number beforehand
(feature #70, page 37).
Press {8}{3} to turn ON the pager call.
Press {8}{4} to turn OFF the pager call.
44
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8. Answering Device (KX-FT907 only)
Message transfer
7 To stop recording, press {STOP}.
L The unit will repeat your message.
8.5 Transferring recorded
messages to another
telephone
8 Press {MENU}.
To check the transfer greeting message
1. Press {MENU}, {#}{6}{1}, then {SET}.
This feature allows your unit to call a designated
telephone number each time a caller leaves a
message via remote operation.
2. Press {A} or {B} repeatedly to select
“CHECK”.
3. Press {SET}.
L The unit will play the message.
Important:
4. Press {MENU}.
L To use this feature, program the transfer
telephone number first (feature #60, page
50) and set the unit to TAD/FAX mode.
L You must turn ON the voice guidance
feature (feature #47, page 49) or record
your own transfer greeting message
beforehand.
To erase your transfer greeting message
1. Press {MENU}, {#}{6}{1}, then {SET}.
2. Press {A} or {B} repeatedly to select
“ERASE”.
3. Press {SET}.
8.5.1 How this feature works
4. Press {MENU}.
Note:
1 An incoming voice message is recorded in
L When transferring a message, the pre-
recorded transfer greeting message will be
played.
L If the voice guidance feature is turned OFF
(feature #47, page 49) and you have erased
your own transfer greeting message, the
message transfer feature will be cancelled.
your unit while you are out.
2 Your unit calls the transfer telephone
number.
3 You answer the call at the transfer telephone.
4 Your unit will play the pre-recorded transfer
greeting message.
message, it will be played instead.
5 You enter the remote operation ID, and
retrieve the message using remote operation
(page 43).
8.5.2 Recording your transfer
greeting message
The recording time is limited to 16 seconds.
Sample message: “This is a transferred
message from (your name, business and/or
telephone number). Please enter your remote ID
for remote operation.”
1 Press {MENU}.
2 Press {#}, then {6}{1}.
3 Press {SET}.
4 Press {A} or {B} repeatedly to select
“RECORD”.
5 Press {SET}.
6 Speak clearly about 20 cm away from {MIC}.
L The display will show the remaining
recording time.
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9. Programmable Features
9FePartougrerasmmable Features
L The current setting of the feature will be
displayed.
9.1 Programming
7 Press {A} or {B} repeatedly to display the
desired setting.
L This step may be slightly different
depending on the feature.
8 Press {SET}.
L The setting you selected is set, and the
next feature will be displayed.
9 To exit programming, press {MENU}.
To program by entering the program code
number directly
using {<} or {>}.
{MENU}
{SET}
{<}{>}{A}{B}
1. Press {MENU}.
9.1.1 Programming basic
features
2. Press {#} and the 2-digit code (page 47 to
page 50).
3. Press {SET}.
1 Press {MENU}.
4. Press {A} or {B} repeatedly to display the
desired setting.
2 Press {SET}.
3 Select the feature you wish to program.
Press {<} or {>} repeatedly to display the
desired feature.
L This step may be slightly different
depending on the feature.
5. Press {SET}.
4 Press {SET}.
6. To exit programming, press {MENU}.
L The current setting of the feature will be
displayed.
To cancel programming
5 Press {A} or {B} repeatedly to display the
desired setting.
Press {MENU} to exit.
L This step may be slightly different
depending on the feature.
6 Press {SET}.
L The setting you selected is set, and the
next feature will be displayed.
7 To exit programming, press {MENU}.
9.1.2 Programming advanced
features
1 Press {MENU}.
2 Press {SET}.
3 Press {<} or {>} repeatedly to display
“ADVANCED MODE”.
4 Press {SET}.
5 Select the feature you wish to program.
Press {<} or {>} repeatedly to display the
desired feature.
6 Press {SET}.
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9. Programmable Features
Code #07: Changing the ring setting in FAX
ONLY mode
9.2 Basic features
FAX RING COUNT
Code #01: Setting the date and time
To change the number of rings before the unit
answers a call in FAX ONLY mode.
You can select “1”, “2” (default), “3” or “4”.
SET DATE & TIME
Code #09: Changing the TEL/FAX delayed
ring setting
Code #02: Setting your logo
YOUR LOGO
TEL/FAX RING
If you use an extension telephone in TEL/FAX
mode, select the desired number of times the
extension telephone rings before the unit
answers the call. You can select “1”, “2” (default),
“3” or “4”. See page 36 for details.
Code #03: Setting your fax number
YOUR FAX NO.
See page 17 for details.
maximum incoming message recording time
Code #04: Printing a sending report
SENDING REPORT
RECORDING TIME
To print a sending report for fax transmission
results (page 27).
“ERROR” (default): A sending report will be
printed only when fax transmission fails.
“ON”: A sending report will be printed after every
transmission.
“VOX” (default): Unlimited within the voice
memory capacity (page 60).
“1 MIN”: Up to 1 minute.
Code #11 (KX-FT907 only): Setting the
remote operation ID
“OFF”: Sending reports will not be printed.
REMOTE TAD ID
1. Press {MENU}.
3. Press {SET}.
Code #05 (KX-FT901/KX-FT903 only):
answer setting
AUTO ANSWER
4. Enter any 3-digit number except a number
using 0 or 7.
“FAX ONLY” (default): Facsimile only mode
(page 36)
“TEL/FAX”: Telephone/Facsimile mode (page
36)
L The default ID is “111”.
5. Press {SET}.
6. Press {MENU}.
Code #05 (KX-FT907 only): Changing the
receiving mode in the auto answer setting
Code #13: Setting the dialling mode
DIALLING MODE
“TAD/FAX” (default): Telephone Answering
Device/Facsimile mode (page 35)
“FAX ONLY”: Facsimile only mode (page 36)
“TEL/FAX”: Telephone/Facsimile mode (page
36)
If you cannot dial, change this setting depending
on your telephone line service.
“TONE” (default): For tone dial service.
“PULSE”: For rotary pulse dial service.
Code #06 (KX-FT907 only): Changing the ring
setting in TAD/FAX mode
TAD RING COUNT
To change the number of rings before the unit
answers a call in TAD/FAX mode. You can select
“1”, “2” (default), “3”, “4”, “TOLL SAVER” or
“RINGER OFF”. See page 35 for details.
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9. Programmable Features
12.Press {MENU}.
Note:
9.3 Advanced features
L To cancel after programming, press {STOP}
then {SET}.
L When transmit polling (page 31) is activated,
this feature is not available.
Code #22: Setting the journal report to print
automatically
AUTO JOURNAL
Code #26: Setting the Caller ID list to print
automatically
“ON” (default): The unit will print a journal report
automatically after every 35 new fax
transmissions and receptions (page 27).
“OFF”: The unit will not print a journal report, but
will keep a record of the last 35 fax transmissions
and receptions.
AUTO CALL. LIST
“ON” (default): The unit will print the Caller ID list
automatically after every 20 new calls (page 22).
“OFF”: The unit will not print the Caller ID list, but
will keep records of the information for the last 20
callers.
Code #23: Sending documents overseas
OVERSEAS MODE
Code #30: Changing the silent fax
recognition ring setting
If you cannot send a fax overseas even if the
number is correct and the line is connected,
activate this feature before sending the fax.
This feature improves the reliability by reducing
the transmission speed.
“ON”: After transmission, this feature will turn
OFF automatically.
“OFF” (default): Deactivates this feature.
SILENT FAX RING
To change the number of times the unit rings
while in TEL/FAX mode. You can select “3”
(default), “4”, “5”, “6”, “7”, “8” or “9”. See page 36
for details.
Code #31: Setting the ring detection feature
Note:
L This feature is not available for broadcast
transmission.
L Calling charges may be higher when using
this feature.
RING DETECTION
See page 38 for details.
Code #36: Reducing the received document
size
Code #25: Sending a fax at a specific time
AUTO REDUCTION
DELAYED SEND
To slightly reduce the received fax image when
printing, so that the received document will be
approximately the same length as the original
document.
This feature allows you to take advantage of low-
cost calling hours offered by your telephone
company. This feature can be set up to 24 hours
in advance of the desired time.
“ON” (default): The received fax image will be
printed slightly smaller than the original image.
“OFF”: Deactivates this feature. The received fax
image will be printed at the same size as the
original image.
To send a document:
1. Insert the document.
2. If necessary, press {A} or {B} repeatedly to
select the desired resolution (page 27).
3. Press {MENU}.
Note:
4. Press {#} then {2}{5}.
5. Press {SET}.
L An slight margin will be added to the printed
documents, and therefore if this feature is
turned OFF, the received document will be
slightly longer than the original document.
6. Press {A} or {B} repeatedly to select “ON”.
7. Press {SET}.
Code #39: Changing the display contrast
8. Enter the fax number.
9. Press {SET}.
LCD CONTRAST
10.Enter the transmission start time.
L Press {*} repeatedly to select “AM” or
“PM”.
“NORMAL” (default): For normal contrast.
“DARKER”: Used when the display contrast is too
light.
11.Press {SET}.
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9. Programmable Features
Code #41: Changing the fax activation code
Code #47 (KX-FT907 only): Setting the voice
guidance
FAX ACTIVATION
VOICE GUIDANCE
If you wish to use an extension telephone to
receive faxes, activate this feature and program
the activation code.
If you wish to hear voice guidance, activate this
feature.
“ON” (default): You will hear the friendly reception
voice guide, pre-recorded messages and voice
time/day stamp.
1. Press {MENU}.
2. Press {#}, then {4}{1}.
3. Press {SET}.
“OFF”: Deactivates this feature.
4. Press {A} or {B} repeatedly to select “ON”.
5. Press {SET}.
Code #49: Setting the auto disconnection
AUTO DISCONNECT
6. Enter your code (2–4 digits) using the dial
keys 0–9, {*} and {#}.
To answer a call with an extension telephone in
TEL/FAX mode (page 36), activate this feature
and program the code.
L The default code is “@#9”.
L Do not enter “0000”.
7. Press {SET}.
1. Press {MENU}.
8. Press {MENU}.
2. Press {#}, then {4}{9}.
3. Press {SET}.
Code #42 (KX-FT907 only): Setting the
message alert
4. Press {A} or {B} repeatedly to select “ON”.
5. Press {SET}.
MESSAGE ALERT
6. Enter your code (2–4 digits) using the dial
keys 0–9 and {*}.
To alert you when new voice messages are
recorded. The unit beeps slowly until you listen
to the recorded messages.
“ON”: You will be alerted to new messages by a
beeping sound.
L The default code is “@0”.
7. Press {SET}.
8. Press {MENU}.
“OFF” (default): Deactivates this feature.
Code #54 (KX-FT907 only): Changing the
recording time for your TAD/FAX greeting
message
Code #43 (KX-FT907 only): Setting the
recording time alert
REC. TIME ALERT
GREETING TIME
To alert you when there is less than 60 seconds
of remaining recording time. The slow beeps will
continue until you erase the recorded messages
(page 42) or print out the documents in memory.
“ON”: You will be alerted that you have reached
the recording time limit by a beeping sound.
“OFF” (default): Deactivates this feature.
“16s” (default): Maximum recording time is 16
seconds.
“60s”: Maximum recording time is 60 seconds.
See page 40 for details.
Code #58: Setting the original mode
ORIGINAL
To send or copy a document with faint or dark
writing, set this feature before transmission or
copying.
Code #46: Setting friendly reception
FRIENDLY RCV
To receive a fax automatically when you answer
a call and hear a fax calling tone (slow beep).
“ON” (default): You do not have to press
{FAX/START} for fax reception.
“NORMAL” (default): Used for normal writing.
“LIGHT”: Used for faint writing.
“DARKER”: Used for dark writing.
Code #59: Setting the print contrast
“OFF”: You have to press {FAX/START} for fax
reception.
PRINT CONTRAST
To adjust the darkness of received or copied
documents.
“NORMAL” (default): Normal contrast.
49
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9. Programmable Features
“DARKER”: Darker contrast.
Note:
L If the ring back tone continues, the other
party’s machine may not be a facsimile or
may have run out of paper. Check with the
other party.
L The connecting tone volume cannot be
adjusted.
message transfer
MESSAGE TRANS.
To transfer new voice messages to another
telephone (page 45), activate this feature and
program the transfer telephone number.
Code #80: Resetting advanced features to
their default settings
1. Press {MENU}.
2. Press {#}, then {6}{0}.
3. Press {SET}.
SET DEFAULT
To reset the advanced features:
1. Press {MENU}.
4. Press {A} or {B} repeatedly to select “ON”.
5. Press {SET}.
2. Press {#}, then {8}{0}.
3. Press {SET}.
6. Enter the transfer telephone number.
7. Press {SET}.
4. Press {A} or {B} repeatedly to select “YES”.
5. Press {SET}.
8. Press {MENU}.
6. Press {SET} again.
7. Press {MENU}.
recording or erasing the transfer greeting
message
Note:
L The emergency telephone numbers stored in
the dial lock feature (page 25) will be saved.
TRNS-GREETING
See page 45 for details.
Code #67 (KX-FT907 only): Setting the
incoming message monitor
ICM MONITOR
To hear an incoming message (ICM) from the
speaker when the answering device is recording
the message.
“ON” (default): You can monitor the incoming
message.
“OFF”: Deactivates this feature.
Code #70: Calling your pager
(KX-FT901/KX-FT903)
FAX PAGER CALL
(KX-FT907)
PAGER CALL
See page 37 for details.
Code #76: Setting the connecting tone
CONNECTING TONE
If you often have trouble when sending faxes,
this feature allows you to hear connecting tones;
fax tone, ring back tone and busy tone. You can
use these tones to confirm the status of the other
party’s machine.
“ON” (default): You will hear connecting tones.
“OFF”: Deactivates this feature.
50
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10. Help
1E0rroHreMlpessages
OK
L Fax transmission or reception was
10.1 Error messages –
successful.
If a problem occurs during fax transmission or
reception, one of the following messages will be
printed on the sending and journal reports (page
27).
10.2 Error messages –
Display
If the unit detects a problem, one or more of the
following messages will appear on the display.
—————————————————————
COMMUNICATION ERROR
(Code: 41-72, FF)
Try again or check with the other party.
CALL SERVICE 1
CALL SERVICE 2
DOCUMENT JAMMED
L The document is jammed. Remove the
jammed document (page 56).
L There is something wrong with the unit.
Contact our service personnel.
—————————————————————
ERROR-NOT YOUR UNIT
(Code: 53, 54, 59, 70)
CHECK COVER
b
L A transmission or reception error occurred
because of a problem with the other party’s
fax machine. Check with the other party.
OUT OF PAPER
L The cover is open. Close it.
L The unit has run out of recording paper.
Install recording paper (page 6).
MEMORY FULL
L The document was not received as a result of
the memory being full.
—————————————————————
NO DOCUMENT
L The document was not fed into the unit
properly. Re-insert it and try again.
CHECK DOCUMENT
L The document was not fed into the unit
properly. Re-insert the document. If
misfeeding occurs frequently, clean the
document feeder rollers (page 57) and try
again.
L Attempted to send a document longer than
600 mm. Press {STOP} to remove the
document. Divide the document into two or
more sheets and try again.
OTHER FAX NOT RESPONDING
L The other party’s fax machine is busy or has
run out of recording paper. Try again.
L The other party’s fax machine rings too many
times. Send the fax manually (page 27).
L The other party’s machine is not a fax
L The number you dialled is not in service.
—————————————————————
PAPER JAMMED
jammed paper (page 55).
CHECK MEMORY
L The memory (telephone numbers,
parameters, etc.) has been erased. Re-
program.
PAPER OUT
L The unit has run out of recording paper.
Install recording paper (page 6).
L The cover was opened. Close it and try
again.
—————————————————————
DIRECTORY FULL
L There is no space to store new items in
navigator directory. Erase unnecessary items
(page 19).
PRESSED THE STOP KEY
L {STOP} was pressed, and fax transmission
or reception was cancelled.
—————————————————————
FAX IN MEMORY
PRINTER OVERHEATED
L The printer overheated. Let the unit cool
down.
L The unit has a document in memory. See the
other displayed message instructions to print
out the document. For fax memory capacity,
see page 60.
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10. Help
—————————————————————
—————————————————————
MEMORY FULL
UNIT OVERHEATED
L There is no memory available to receive fax
documents and record voice messages. Print
out the documents in memory or erase
unnecessary messages (page 42).
L The unit is too hot. Stop using the unit for a
while and let the unit cool down.
—————————————————————
NO RESPONSE
L The other party’s fax machine is busy or has
run out of recording paper. Try again.
—————————————————————
NO TAD GREETING
L Your TAD/FAX greeting message is not
recorded. Record a message (page 40).
L The voice guidance feature is turned OFF.
Activate feature #47 on page 49. The pre-
recorded greeting message will be used.
—————————————————————
NO TRNS-GREET.
L Your transfer greeting message is not
recorded. Record a message (page 45).
L The voice guidance feature is turned OFF.
Activate feature #47 on page 49. The pre-
—————————————————————
PAPER JAMMED
L A recording paper jam occurred. Clear the
jammed paper (page 55).
L The recording paper is not installed correctly.
Install the paper correctly (page 6).
—————————————————————
POLLING ERROR
L The other party’s fax machine does not offer
the polling function. Check with the other
party.
—————————————————————
REDIAL TIME OUT
L The other party’s fax machine is busy or has
—————————————————————
REMOVE DOCUMENT
L The document is jammed. Remove the
jammed document (page 56).
L Press {STOP} to eject the jammed
document.
—————————————————————
TRANSMIT ERROR
L A transmission error occurred. Try again.
52
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10. Help
Troubleshooting
The {REDIAL}/{PAUSE} button does not
function properly.
10.3 When a function does
not work, check here
L If this button is pressed during dialling, a
pause will be inserted. If pressed
immediately after a dial tone is obtained, the
10.3.1 Initial settings
The receiving mode does not function
properly.
L A Distinctive Ring of feature #31 is activated
(page 38).
I cannot hear a dial tone.
L The telephone line cord is connected to the
[EXT] jack on the unit. Connect to the [LINE]
jack (page 5) (KX-FT901/KX-FT903 only).
L If you used a splitter to connect the unit,
remove the splitter and connect the unit to the
wall jack directly. If the unit operates properly,
check the splitter.
L Disconnect the unit from the telephone line
and connect the line to a known working
telephone. If the working telephone operates
properly, contact our service personnel to
have the unit repaired. If the working
telephone does not operate properly, contact
your telephone company.
or ID number.
another code or ID. Change the number:
–
–
–
remote operation ID: feature #11 on page
47 (KX-FT907 only).
fax activation code: feature #41 on page
49.
auto disconnection code: feature #49 on
page 49.
L The power cord or telephone line cord is not
connected. Check the connections.
L If you connected the fax machine through a
computer modem, connect the fax machine
directly to a telephone line jack.
The speakerphone is not working (KX-FT907
only).
L Use the speakerphone in a quiet room.
L If you have difficulty hearing the other party,
adjust the volume.
I cannot make calls.
Change the setting (feature #13, page 47).
I cannot send documents.
L The telephone line cord is connected to the
[EXT] jack on the unit. Connect to the [LINE]
jack (page 5) (KX-FT901/KX-FT903 only).
L The other party’s fax machine is busy or has
L The other party’s machine is not a fax
machine. Check with the other party.
L The other party’s fax machine failed to
manually (page 27).
The unit does not ring.
L The ringer volume is turned OFF. Adjust it
(page 14).
L The TAD ring setting of feature #06 is set to
“RINGER OFF”. Change to another ring
setting (page 47) (KX-FT907 only).
10.3.2 General
The other party complains they only hear a
I cannot send a fax overseas.
L Use the overseas transmission mode of
feature #23 (page 48).
L Add two pauses at the end of the telephone
number or dial manually.
–
KX-FT901/KX-FT903: TEL mode (page
34) or TEL/FAX mode (page 36).
KX-FT907: TAD/FAX mode (page 35),
(page 36).
–
The other party complains that letters on
their received document are distorted or not
clear.
L If your line has special telephone services
such as call waiting, the service may have
been activated during fax transmission.
L If you use a Distinctive Ring service, make
sure you have set the same ring pattern
assigned by the telephone company (page
38).
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10. Help
Connect the unit to a line that does not have
these services.
L An extension telephone on the same line is
off the hook. Hang up the extension
fax machine the wrong way. Check with the
other party.
The printing quality is poor.
L Try copying the document. If the copied
image is clear, there may be something
wrong with the other party’s machine.
L Adjust the original mode using feature #58
(page 49).
L The thermal head is dirty. Clean it (page 58).
L If documents can be copied properly, the unit
is working normally. The other party may
have sent a faint document or there may be
machine. Ask them to send a clearer copy of
the document or to check their fax machine.
L If documents are not clear when you copy,
adjust the print contrast using feature #59
(page 49).
The other party complains that black lines,
white lines or smudges appear on their
received document.
L The scanner glass or rollers are dirty with
correction fluid, etc. Clean them (page 57).
Please do not insert the document before
correction fluid has dried completely.
The other party complains that they cannot
send a document.
L The receiving mode is set to TEL mode.
change the receiving mode:
I cannot receive documents.
–
KX-FT901/KX-FT903: FAX ONLY mode
(page 36) or TEL/FAX mode (page 36).
KX-FT907: TAD/FAX mode (page 35),
mode (page 36).
L The telephone line cord is connected to the
[EXT] jack on the unit. Connect to the [LINE]
jack (page 5) (KX-FT901/KX-FT903 only).
–
I cannot receive documents automatically.
Change the receiving mode:
L The memory is full of received documents
due to a lack of recording paper or a
recording paper jam. Install paper (page 6) or
clear the jammed paper (page 55) (KX-
FT903/KX-FT907 only).
–
KX-FT901/KX-FT903: FAX ONLY mode
(page 36) or TEL/FAX mode (page 36).
mode (page 36).
–
I cannot select the desired receiving mode.
L If you want to set TAD/FAX mode (KX-FT907
only), FAX ONLY mode or TEL/FAX mode,
set the desired mode using feature #05 (page
47), and press {AUTO ANSWER} repeatedly
to select the desired mode.
Decrease the number of rings in feature #06
(page 47) (KX-FT907 only), #07 (page 47),
#09 (page 47) and/or #30 (page 48).
L The greeting message is too long. Record a
shorter message (page 40) (KX-FT907 only).
L If you want to set TEL mode, press {AUTO
ANSWER} repeatedly to select TEL mode.
10.3.5 Copying
The display shows “CONNECTING.....”, but
faxes are not received.
L The receiving mode is set to FAX ONLY
The unit will not make a copy.
L You cannot make a copy during a
programming. Make the copy after
programming.
L You cannot make a copy during a telephone
conversation.
–
KX-FT901/KX-FT903: TEL mode (page
34) or TEL/FAX mode (page 36).
KX-FT907: TAD/FAX mode (page 35),
TEL mode (page 34) or TEL/FAX mode
(page 36).
–
A black line, a white line or smudge appears
on the copied document.
A blank sheet is ejected.
L The scanner glass or rollers are dirty with
correction fluid, etc. Clean them (page 57).
Please do not insert the document before
correction fluid has dried completely.
L The recording paper is not installed correctly.
Make sure that the shiny side of the paper is
facing down and re-install the paper (page 6).
54
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10. Help
Jams
The printing quality is poor.
L The thermal head is dirty. Clean it (page 58).
L Adjust the print contrast using feature #59
(page 49).
10.4 Recording paper jams
1 Open the cover by pressing the cover open
button (1).
The copied image is distorted.
L Adjust the width of the document guides to fit
the actual size of the document.
1
The copied document is blank.
L The recording paper is not installed correctly.
Make sure that the shiny side of the paper is
facing down and re-install the paper (page 6).
10.3.6 Answering device (KX-
FT907 only)
2 For KX-FT901:
Skip to step 3.
I cannot retrieve recorded messages from a
remote location.
L Press the remote operation ID correctly and
firmly (page 43).
For KX-FT903/KX-FT907:
Lift the green lever.
L The paper cutter will be released.
The other party complains that they cannot
leave a voice message.
L The memory is full. Erase unnecessary
messages (page 42).
10.3.7 If a power failure occurs
L The unit will not function.
L The unit is not designed for making
emergency telephone calls when the power
made for access to emergency services.
L Fax transmission and reception will be
interrupted.
L If delayed transmission (feature #25, page
48) is programmed and a power failure
prevents the document from being sent at the
set time, the document will be sent after
power is restored.
3 Remove the recording paper.
4 Cut off the wrinkled portion.
55
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10. Help
5 Install the recording paper and close the
cover securely by pushing down on both
sides (see page 6 for details).
10.5 Document jams –
sending
1 Open the cover by pressing the cover open
button (1) and remove the jammed
document carefully (2).
2
1
2 Close the cover securely by pushing down on
both sides.
Note:
L Do not pull out the jammed paper forcibly
before opening the cover.
56
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10. Help
Cleaning
5 Close the cover securely by pushing down on
both sides.
10.6 Document feeder /
scanner glass cleaning
Clean the document feeder when:
–
–
Documents frequently misfeed.
Smudges or black/white lines appear on the
original document when sending or copying.
1 Disconnect the power cord and the
telephone line cord.
2 Open the cover by pressing the cover open
button (1).
1
3 Clean the document feeder rollers (1) and
rubber flap (2) with a cloth moistened with
isopropyl rubbing alcohol, and let all parts
dry thoroughly. Clean the white plate (3)
and scanner glass (4) with a soft and dry
cloth.
Caution:
L Do not use paper products, such as
paper towels or tissues.
2
1
3
4
4 Connect the power cord and the telephone
line cord.
57
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10. Help
5 Install the recording paper and close the
cover securely by pushing down on both
sides (see page 6 for details).
10.7 Thermal head / head
cover cleaning
If smudges or black/white lines appear on a
copied/received document, check whether there
is dust on the thermal head and head cover.
Clean them to remove the dust.
1 Disconnect the power cord and the
telephone line cord.
2 Open the cover by pressing the cover open
button (1) and remove the recording paper.
1
3 Clean the thermal head (1) and head cover
(2) with a cloth moistened with isopropyl
rubbing alcohol, and let all parts dry
thoroughly.
Caution:
L To prevent a malfunction due to static
electricity, do not use a dry cloth and
do not touch the thermal head directly.
2
1
4 Connect the power cord and the telephone
line cord.
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11. General Information
1P1rinGtedneRraepl Ionrftosrmation
11.1 Reference lists and
reports
You can print out the following lists and reports
for your reference.
Basic feature list:
provides you with the current settings of the
basic programming features (page 47).
Advanced feature list:
provides you with the current settings of the
advanced programming features (page 48).
Telephone number list:
provides you with names and numbers which are
stored for the one-touch dial feature and
navigator directory. It also provides the
emergency telephone numbers stored in the dial
lock feature.
Journal report:
keeps records of fax transmission and reception.
This report can be printed automatically after
every 35 fax communications (feature #22, page
48).
Caller ID list:
keeps records of the last 20 callers after
subscribing to a Caller ID service. To print
automatically after every 20 callers, activate
feature #26 (page 48).
{STOP}
{MENU} {<}{>} {SET}
1 Press{MENU} repeatedly todisplay “PRINT
REPORT”.
2 Press {SET}.
3 Press {<} or {>} repeatedly to display the
desired item.
4 Press {SET} to start printing.
L To stop printing, press {STOP}.
5 Press {MENU}.
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11. General Information
Specifications
Fax memory capacity*3 (KX-FT903/KX-FT907
only):
11.2 Specifications
Approx. 20 pages of document memory (Based
on the ITU-T No. 1 Test Chart in standard
resolution when no voice messages have been
recorded.)
Voice memory capacity*4 (KX-FT907 only):
Approx. 20 minutes of recording time including
greeting messages when no documents are in
memory.
Applicable lines:
Public Switched Telephone Network
Document size:
Max. 216 mm in width, Max. 600 mm in length
Effective scanning width:
208 mm
Recording paper size:
216 mm × max. 30 m roll
Effective printing width:
208 mm
*1 Transmission speed depends upon the
contents of the pages, resolution, telephone
line conditions and capability of the other
party’s machine.
Transmission time*1:
*2 Transmission speed is based upon the ITU-T
No. 1 Test Chart and original mode. If the
capability of the other party’s machine is
inferior to your unit, the transmission time
may be longer.
*3 If an error occurs during fax reception, such
as a paper jam or if the recording paper runs
out, the fax will not be received. Subsequent
faxes will be retained in memory.
Approx. 15 s/page*2
Scanning density:
Horizontal: 8 pels/mm
Vertical: 3.85 lines/mm – in standard resolution,
7.7 lines/mm – in fine/photo resolution,
15.4 lines/mm – in super fine resolution
Photo resolution:
64-level
*4 Recording time may be reduced by the
calling party’s background noise.
Scanner type:
Contact Image Sensor
ITU-T No. 1 Test Chart
Printer type:
Thermal Printing
Data compression system:
Modified Huffman (MH), Modified READ (MR)
Modem speed:
9,600 / 7,200 / 4,800 / 2,400 bps; Automatic
Fallback
Operating environment:
5 °C – 35 °C, 20 % – 80 % RH (Relative
Humidity)
Dimensions:
Approx. height 120 mm × width 347 mm × depth
270 mm
Mass (Weight):
KX-FT901: Approx. 2.6 kg
KX-FT903/KX-FT907: Approx. 2.7 kg
Note:
L Design and specifications are subject to
change without notice.
L The pictures and illustrations in these
instructions may vary slightly from the actual
product.
L The suffix in the model number will be
omitted in these instructions.
L Most figures shown in these operating
instructions are based on a KX-FT901.
Power consumption:
Standby: Approx. 3.0 W
Transmission: Approx. 25 W
Reception: Approx. 40 W (When receiving a 20
% black document)
Copy: Approx. 40 W (When copying a 20 % black
document)
Maximum: Approx. 125 W (When receiving a
100 % black document)
Power supply:
220 V – 240 V AC, 50/60 Hz
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12. Index
12. Index
Caller ID list (Feature #26): 22, 48
Caller’s recording time (Feature #10): 47
Character table: 15
12.1 Index
# #01 Date and time: 14
#02 Your logo: 15
Cleaning: 57, 58
Communication messages: 51
Connecting tone (Feature #76): 50
Connections: 5
#03 Your fax number: 17
#04 Sending report: 27, 47
#05 Auto answer: 47
Copy: 39
#06 TAD ring setting: 35, 47
#07 FAX ring setting: 47
#09 TEL/FAX ring setting: 36, 47
#10 Recording time for an incoming
message: 47
#11 Remote operation ID: 47
#13 Dialling mode: 47
#22 Journal report: 27, 48
#23 Overseas mode: 48
#25 Delayed transmission: 48
#26 Caller ID list: 48
#30 Silent fax ring setting: 36, 48
#31 Ring detection: 38, 48
#36 Auto reduction: 48
#39 Display contrast: 48
#41 Fax activation code: 49
#42 Message alert: 49
#43 Recording time alert: 49
#46 Friendly reception: 49
#47 Voice guidance: 49
#49 Auto disconnection: 49
#54 Greeting time: 49
Delayed transmission (Feature #25): 48
Dialling mode (Feature #13): 47
Dial lock: 25
Directory (Navigator): 16, 18, 20, 28
Display
Contrast (Feature #39): 48
Error messages: 51
Document size: 27
Extension telephone: 34
Message transfer (Feature #61): 45
TAD/FAX: 40
TEL/FAX: 40
#58 Original mode: 49
#59 Print contrast: 49
#60 Message transfer: 45, 50
#61 Message transfer greeting message: 45
#70 Pager call: 37
J Jams
Document: 56
Recording paper: 55
Journal report (Feature #22): 27, 48
#76 Connecting tone: 50
#80 Reset advanced features: 50
From a remote location: 43
Logo (Feature #02): 15
A Accessories: 4
Paper stacker: 5
Advanced features: 48
N Navigator directory
Making a phone call: 20
Selecting characters: 16
Sending faxes: 28
B Basic features: 47
Button description: 12
Storing: 18
O One-touch dial
Making a phone call: 20
Sending faxes: 28
Storing: 18
C Caller ID: 21
Calling back: 22, 23
Storing: 24
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12. Index
P Pager call (Feature #70): 37
Polling
Voice guidance (Feature #47): 49
Voice time/day stamp: 42
Volume: 14
Receiving: 37
Transmitting: 31
Power failure: 55
Programming: 46
R Receiving faxes
Automatically: 35
Manually: 34
Recording
Greeting message: 40, 45
Memo message: 41
Telephone conversation: 21
Recording paper: 4, 6
Recording paper size: 60
Recording time for TAD/FAX greeting
message (Feature #54): 49
Redialling: 27, 28
Remote operation: 43
Remote operation ID (Feature #11): 47
Reports
Advanced feature: 59
Basic feature: 59
Broadcast sending: 30
Caller ID list: 48, 59
Journal: 27, 48, 59
Sending: 27, 47
Telephone number: 59
Reset (Feature #80): 50
Resolution: 27, 39
Ring detection (Feature #31): 38, 48
Ring setting
FAX ONLY (Feature #07): 47
TEL/FAX (Feature #09): 47
S Sending faxes
Broadcast: 30
Manually: 27
Navigator directory: 28
One-touch dial: 28
Sending report (Feature #04): 27, 47
Storing
Broadcast: 29
Navigator directory: 18
One-touch dial: 18
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Manufacturer:
Panasonic Communications Co., Ltd.
1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan
Global web site:
Copyright:
L This manual is copyrighted by Panasonic Communications Co., Ltd. (PCC) and its licensee. Under the
copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior
written consent of PCC and its licensee.
© 2004 Panasonic Communications Co., Ltd. All Rights Reserved.
PFQX2051ZA CM0604DM0
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