Compact Plain Paper Fax with 900MHz Cordless
and Answering System
Operating Instructions
Model No.
KX-FPC165
KX-FPC166
FOR FAX ADVANTAGE ASSISTANCE:
– CALL
1-800-HELP-FAX (1-800-435-7329)
– E-MAIL TO
for customers in the U.S.A. or Puerto Rico
Please read these Operating
Instructions before using the unit
and save for future reference.
– REFER TO
This model is designed to be
used only in the U.S.A.
www.panasonic.com
for customers in the U.S.A. or Puerto Rico
Download from Www.Somanuals.com. All Manuals Search And Download.
For best performance
Battery charge
Place the handset on the cradle of the base unit
Handset
1
2
for about 4 hours before initial use.
Slowly place the handset on the cradle vertically
(
), then lean it back (
).
1
2
●
A beep will sound, and the following will be
Charge
contacts
displayed for an instant time on the base unit.
CHARGING
Display:
The display will show
the date and time.
●
If the base unit is in use, a beep may not sound
and the above display may not be shown.
Display
Operating distance and noise
Calls are transmitted between the base unit and the handset using wireless radio waves.
For maximum distance and noise free operation, the recommended base unit location is:
In a HIGH and CENTRAL
location with no obstructions
such as walls.
Away from electrical
appliances such as TVs,
radios, or personal computers.
Raise the antenna
vertically.
3
For fax advantage assistance, call 1-800-435-7329.
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Safety instructions
Important safety instructions!
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near water, for example
near a bath tub, wash bowl, kitchen sink, or
the like.
11. Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized service center when service is
required. Opening or removing covers may
expose you to dangerous voltages or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the
unit. They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
13. Unplug this unit from the wall outlet and
refer servicing to an authorized service
center when the following conditions occur:
A. When the power supply cord or plug is
damaged or frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer
or local power company.
8. For safety purposes this unit is equipped
with a grounded plug. If you do not have
this type of outlet, please have one
installed. Do not use any type of adaptor
plug to defeat this safety feature.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
10. Do not overload wall outlets and extension
cords. This can result in the risk of fire or
electric shock.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorized service center.
E. If the unit has been dropped or
physically damaged.
F. If the unit exhibits a distinct change in
performance.
14. During thunderstorms, avoid using
telephones except cordless types. There
may be a remote risk of an electric shock
from lightning.
15. Do not use this unit to report a gas leak,
when in the vicinity of the leak.
SAVE THESE INSTRUCTIONS
4
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Safety instructions
CAUTION:
To reduce the risk of fire or injury to persons,
read and follow these instructions.
INSTALLATION:
●
Never install telephone wiring during a
lightning storm.
●
Never install telephone jacks in wet locations
1. Use only the battery(ies) specified.
unless the jack is specifically designed for wet
locations.
2. Do not dispose of the battery(ies) in a fire.
They may explode. Check with local waste
management codes for special disposal
instructions.
●
Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
●
Use caution when installing or modifying
3. Do not open or mutilate the battery(ies).
Released electrolyte is corrosive and may
cause burns or injury to the eyes or skin.
The electrolyte may be toxic if swallowed.
telephone lines.
WARNING:
●
To prevent the risk of fire or electrical shock,
4. Exercise care in handling batteries in order
not to short the battery to conductive
materials such as rings, bracelets, and keys.
The battery and/or conductor may overheat
and cause burns.
do not expose this product to rain or any type
of moisture.
OTHER INFORMATION:
Keep the unit away from electrical noise
●
generating devices, such as fluorescent
lamps and motors.
The unit should be kept free from dust, high
temperature and vibration.
The unit should not be exposed to direct
5. Charge the battery(ies) provided with or
identified for use with this product only in
accordance with the instructions and
limitations specified in this manual.
●
●
sunlight.
●
Do not place heavy objects on top of this unit.
●
Do not touch the plug with wet hands.
5
For fax advantage assistance, call 1-800-435-7329.
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Table of Contents
Initial Preparation
Accessories
Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Help Button
Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Finding the
Controls
(Base Unit)
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Setup
(Base Unit)
Ink film – installing / replacing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Date and time, your logo and facsimile telephone number. . . . . . . . . . . . . . . 17
Setup
(Handset)
Location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Battery charge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Belt clip and headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Volumes
Adjusting handset volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Adjusting base unit volumes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Telephone
Making and
Phone calls - making. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Phone calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Intercom calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Setting the auto talk feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Answering Calls
Automatic
Storing telephone numbers in the handset . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Dialing (Handset) Making a phone call with the handset using stored numbers . . . . . . . . . . . . 30
Navigator
Directory
(Base Unit)
Storing names and telephone numbers in the directory . . . . . . . . . . . . . . . . 31
Editing and erasing a stored item. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Making a phone call using the directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Caller ID
Caller ID service from your phone company . . . . . . . . . . . . . . . . . . . . . . . . 35
Viewing and calling back using caller information . . . . . . . . . . . . . . . . . . . . 36
Erasing caller information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Storing caller information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Visual Call Waiting (Call Waiting ID) Service . . . . . . . . . . . . . . . . . . . . . . . . 41
Voice Contact
Talking to the other party after fax transmission or reception . . . . . . . . . . . . 42
Fax
Sending Faxes
Sending a fax manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Sending a fax using the directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Broadcast transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Receiving
Faxes
Setting the unit to receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
TEL mode (answering all calls manually). . . . . . . . . . . . . . . . . . . . . . . . . . . 52
FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . . . . . . . . 53
TEL/FAX mode (receiving phone calls with ring signals and faxes
without ring signals when you are near the unit). . . . . . . . . . . . . . . . . . . 54
Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Pager call - when the unit receives a fax or voice message . . . . . . . . . . . . . 57
Distinctive Ring Using with a voice mail service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
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Copy
Copying
Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Convenient way to make a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Answering Device
Setup
TAD/FAX mode (receiving phone calls and faxes automatically). . . . . . . . . . 62
Greeting
Recording your own greeting messages . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Erasing your own recorded greeting messages . . . . . . . . . . . . . . . . . . . . . . 65
Incoming
Messages
Listening to recorded messages using the base unit . . . . . . . . . . . . . . . . . . 66
Listening to recorded messages using the handset . . . . . . . . . . . . . . . . . . . 67
Recording
Memo message (Ieaving a message for others or yourself) . . . . . . . . . . . . . 68
Operating from a remote location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Remote
Operation
Voice Mailbox
How callers can leave you private messages. . . . . . . . . . . . . . . . . . . . . . . . 72
Recording your own mailbox greeting messages . . . . . . . . . . . . . . . . . . . . . 73
Listening to recorded messages using the base unit . . . . . . . . . . . . . . . . . . 74
Listening to recorded messages using the handset . . . . . . . . . . . . . . . . . . . 75
Listening to recorded messages from a remote location. . . . . . . . . . . . . . . . 76
Option
Transferring recorded messages to another telephone . . . . . . . . . . . . . . . . . 77
Programmable Features
Features
Summary
Programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Advanced features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Help
Error Messages Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Operations
Jams
When a function does not work, check here before requesting help. . . . . . . 91
If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Recording paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Document jams – sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Battery
Replacing the handset battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Cleaning
Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Thermal head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
General Information
Printed Reports
Reference lists and reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
FCC
List of FCC requirements and information . . . . . . . . . . . . . . . . . . . . . . . . . 105
PANASONIC Facsimile Products Limited Warranty . . . . . . . . . . . . . . . . . . 106
Servicenter directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Technical data about this product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Information
Limited
Warranty
Servicenter
Directory
Specifications
Index
Program index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
7
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Accessories
Included accessories!
Power cord..............1 Telephone line cord...1 Cordless handset....1 Belt clip ...................1
—
The rechargeable
Part No. PQKE10083Z1
battery is pre-installed.
Part No. PFJA1030Z
Part No. PQJA10075Z
Ink film.....................1 A4 paper guide ........1 Operating instructions
Paper tray ...............1
(included film roll)
................................1
Part No. PFKS1056Z2
Part No. PFZMFPC165M
Part No. PFQX1594Z
●
If any item is missing or damaged, check with the place of purchase.
The part numbers listed above are subject to change without notice.
Save the original carton and packing materials for future shipping and transportation of the unit.
●
●
Accessory information!
The included film roll is 10 meters (321⁄2' ) long. We recommend that you buy full size
replacement film – 50 meters (164' ) for continuous use of your unit. For best results, use
genuine Panasonic replacement film Model No. KX-FA53 or KX-FA55.
Model No.
KX-FA53
KX-FA55
KX-FA50B
P-P504
Item
Specifications / Usage
Replacement film
Replacement film
Legal paper tray
Rechargeable battery
Headset
1 roll – 216 mm x 50 m (81⁄2" x 164' )
2 rolls – 216 mm x 50 m (81⁄2" x 164' )
To install legal size recording paper.
Ni-Cd battery for the cordless handset.
For a hands-free telephone conversation.
KX-TCA87
●
●
The ink film is not reusable. Do not rewind and use the ink film again.
To place an order:
Telephone: Call 1-800-332-5368.
Fax:
Send a fax to 1-800-237-9080.
Include: — your name, shipping address and telephone number,
— credit card type, number, expiration date and your signature,
— order part number and quantity.
Internet:
Visit our web site: http://www.panasonic.com/store
(for customers in the U.S.A. or Puerto Rico ONLY)
●
If you have any questions about internet orders, please contact us at:
E-mail: [email protected]
Telephone: 1-201-348-7292
8
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Help Button
Help function!
You can print a quick reference for assistance as follows.
10. List of available reports.
REPORTS
Press HELP
.
1
2
I
H
PRESS NAVI.[ ]
Display:
PRESS SET
& SET
11. How to use the Caller ID service.
Press
or
until the desired item is
CALLER ID
PRESS SET
displayed.
1. How to send faxes with the voice guide.
Press
.
SET
SEND GUIDE
PRESS SET
3
PRINTING
2. How to set the date, time, your logo and
fax number.
QUICK SET UP
PRESS SET
3. How to program the features.
Display
FEATURE LIST
PRESS SET
4. How to store names in the directory and
how to dial them.
DIRECTORY
PRESS SET
5. Help with problems operating the
answering device.
SET
HELP
TAD OPERATION
PRESS SET
6. Help with problems sending/receiving
faxes.
FAX SND/RCV
PRESS SET
7. How to use the copier function.
COPIER
PRESS SET
8. Frequently asked questions and answers.
Q and A
PRESS SET
9. Explanation of error messages shown on
the display.
ERRORS
PRESS SET
9
For fax advantage assistance, call 1-800-435-7329.
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Finding the Controls (Base Unit)
Overview!
Document guides
Paper tray
Antenna
Recording paper entrance
Speaker
(Left side of the unit)
Tension bar
Recording paper exit
●
Up to 30 sheets of printed
Charge contacts
Front cover
paper can be held.
Back cover
Back cover open button
Document exit
Document entrance
Microphone
●
To talk with the other party
when using the speakerphone.
Note:
●
The document will be ejected from the front of the unit.
Install the unit on a desk or floor with a smooth
surface and do not place anything in front of the unit.
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Finding the Controls (Base Unit)
Location!
●
●
To erase recorded messages (p. 66).
●
To page or locate the handset (p. 27, 28).
To record your own
greeting messages (p. 63).
●
To turn on/off AUTO ANSWER (p. 50).
●
To initiate or exit programming.
●
To use caller ID service
(p. 37).
Display
LOCATOR/IINTERCOM
FLASH/
CALL WAIT
REDIAL/
PAUSE
●
To play recorded
messages (p. 66).
●
For slow or quick
playback (p. 66).
●
●
To initiate fax transmission
or reception.
To store a setting during
programming.
●
To print a quick
reference (p. 9).
●
To mute your voice to
the other party during
conversation.
●
To initiate copying (p. 59).
Press this button again
to resume conversation.
●
For speakerphone
operation (p. 25).
●
To stop an operation or cancel
programming.
●
●
To redial the last number dialed from the base unit.
To insert a pause during dialing.
●
●
●
To adjust volumes (p. 24).
To search for a stored name (p. 34, 45).
To select the features or feature
settings during programming (p. 79).
To navigate to the next operation.
●
To access special telephone services such as
call waiting (p. 41) or transfers of extension calls.
●
●
To change from pulse to tone temporarily during
dialing when your line has rotary pulse services.
11
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Setup (Base Unit)
Ink film – installing / replacing!
Install the included ink film or replace the used ink film with new one.
The following ink films are available for replacement.
Model No. KX-FA53: Replacement film (1 roll)
Model No. KX-FA55: Replacement film (2 rolls)
Each roll prints about 150 letter-size pages. See page 8 for accessory information.
Open the front cover by pulling up the center
Center part
1
part.
●
If the handset is on the cradle, take it off
before opening the cover.
Front cover
Push the back cover open button (green) on
the right side of the unit.
OR
Push the back cover open lever (green)
inside of the unit.
Back cover
open button
(green)
2
OR
Back cover
open lever (green)
Open the back cover.
●
3
If you are installing the included ink film for
the first time, skip to step 6.
Back cover
For replacement only
Pull out the blue gear and remove the used
ink film. Remove the used core.
Used core
4
Used
ink film
Blue
gear
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Setup (Base Unit)
For replacement only
5
6
Remove the stoppers and tags from the new
ink film. Find the “T” shaped gear (blue).
Tags
Stopper
New ink film
Stopper
“T” shaped gear (blue)
Insert the blue core of the front ink film roll
into the right slot of the unit ( ). Insert the
1
“T” shaped gear (blue) into the left slot of
“T” shaped
gear (blue)
Rear ink film roll
the unit ( ).
2
Right
slot
3
2
Insert the rear ink film roll ( ).
3
Left
slot
1
Front ink
film roll
Blue core
Turn the “T” shaped gear (blue) in the
direction of the arrow.
7
●
Make sure that the ink film is
wrapped around the blue core
at least once.
Correct
Incorrect
The ink film is not wrapped
around the blue core.
Tight
Blue core
“T” shaped gear
(blue)
Ink film
Reverse
Slack
Close the back cover securely by pushing
down on the dotted area at both ends ( ).
1
Dotted area
8
Close the front cover securely ( ).
2
1
●
The following will be displayed while the unit
is checking that there is no slack in the ink
film.
2
PLEASE WAIT
Display:
Note:
Front cover
Back cover
●
The ink film is completely safe to touch, and will not
rub off on your hands like carbon paper.
Display
13
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Setup (Base Unit)
Paper tray!
Insert tabs on the paper tray into slits on the back of the unit.
Paper tray
Tabs
Tabs
Slits
Slits
Note:
●
Do not place the unit in areas where the paper tray may be obstructed by a wall, etc.
To use A4 size paper
Paper tray
A4 paper guide
Insert the bottom tab on the A4 paper guide into the
lower slot.
Press the guide into the upper slot.
●
Change the recording paper size (feature #16 on
page 81).
Bottom tab
Lower slot
Upper slot
To use legal size paper
Please purchase a legal paper tray, Model No.
KX-FA50B (p. 8) and install as shown above.
KX-FA50B
Legal paper tray
14
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Setup (Base Unit)
Recording paper!
Letter, legal or A4 size recording paper can be loaded. The unit can hold up to 50 sheets of
60 g/m2 to 75 g/m2 (16 lb. to 20 lb.) paper or 30 sheets of 90 g/m2 (24 lb.) paper.
For best results, only use inkjet paper such as Hammermill Jet Print. If you use other
types of paper, the print quality may be affected.
—
To use legal size paper, please install an optional legal paper tray, Model No. KX-FA50B
(p. 8, 14).
—
To use A4 size paper, see page 14.
Fan the stack of paper to prevent a paper
jam.
1
2
Printing side
is back.
Pull the tension bar forward and hold open
while inserting the paper.
●
The paper should not be over the tab.
●
If the paper is not inserted correctly,
readjust the paper, or the paper may jam.
Recording
paper
Incorrect
Correct
entrance
Stack of
paper
Tab
Tension bar
Note for recording paper:
●
Avoid using paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or
paper used for resumes.
●
●
●
Do not use different types or thicknesses of paper at the same time. This may cause a paper jam.
Avoid extremely smooth or shiny paper that is highly textured.
Avoid paper that is coated, damaged or wrinkled.
Note:
●
Avoid double-sided printing.
●
Do not use paper printed from this unit for double-sided printing with other copiers or printers, or the
paper may jam.
●
Some paper only accepts print on one side. Try using the other side of paper if you are not happy with
the print quality.
Adding paper
Tension bar
1. Pull the tension bar forward and hold open while
removing all of the installed paper.
2. Add paper to the removed paper and straighten.
3. Fan the stack of paper.
4. Pull the tension bar forward and hold open while
inserting the paper.
15
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Setup (Base Unit)
Connections!
Connect the telephone line cord.
1
Connect the power cord.
2
Power cord
To a power
outlet
(120 V, 60 Hz)
Power surge
protector
(
(
)
To a single
telephone line
jack (RJ11C)
Line surge
Telephone
line cord
)
protector
Caution:
●
When you operate this product, the power outlet should be near the product and easily
accessible.
Note:
●
For additional equipment protection, we recommend you use a surge protector. The following types are
available: TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE
MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).
The warranty does not cover damage due to power line surges or lightning.
To use the fax machine with a computer on the same line
●
We recommend you use separate wall jacks for the fax machine and the computer.
●
Set the fax machine to TEL mode (p. 52).
●
The device which has the shortest ring setting will answer the call first.
●
If the computer provides a port for telephone line, connect the fax machine to the port on the computer.
16
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Setup (Base Unit)
Date and time, your logo and facsimile
telephone number!
You should program the date and time, your logo and facsimile telephone number. This
information will be printed on each page transmitted from your unit.
Your logo Your facsimile telephone number Date and time
Example:
FROM : Panasonic Fax
FAX NO. : 1234567
Feb. 26 2001 09:02AM P1
Fax Correspondence
Setting the date and time
Press
.
Press SET
.
MENU
●
1
2
6
7
The next feature will be displayed.
SYSTEM SET UP
Display:
PRESS NAVI.[I H]
YOUR LOGO
PRESS SET
Press
or
until the following is
Press
.
MENU
displayed.
SET DATE & TIME
PRESS SET
STOP
Display
Press SET
.
3
4
Cursor
M:01/D:01/Y:01
TIME: 12:00AM
Example:
Enter the correct month/day/year by selecting
2 digits for each, using the dial keypad.
Example: Aug. 10, 2001
Press
.
0 8 1 0 0 1
MENU
SET
M:08/D:10/Y:01
TIME: 12:00AM
Note:
Enter the correct hour/minute by selecting
2 digits for each, using the dial keypad.
●
You can enter the number by pressing
5
or
press
in steps 4 and 5. In this case,
to move the cursor.
Press
to select “AM” or “PM”.
Example: 3:15PM
●
The accuracy of the clock is approximately
±60 seconds a month.
1. Press
.
0 3 1 5
M:08/D:10/Y:01
TIME: 03:15AM
To correct a mistake
●
Press
or
to move the cursor to the
2. Press
until “PM” is displayed.
incorrect number, and make the correction.
M:08/D:10/Y:01
TIME: 03:15PM
●
If you press
while programming, the
STOP
display will return to the previous one.
17
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Setup (Base Unit)
Setting your logo
The logo can be your company, division or name.
STOP
(Delete)
Press MENU
.
Display
1
2
SYSTEM SET UP
PRESS NAVI.[I H]
Display:
Press
displayed.
or
until the following is
YOUR LOGO
PRESS SET
Press SET
.
MENU
MUTE
SET
3
4
LOGO=
AAAAAAAAA
(Insert)
Enter your logo, up to 30 characters, using
the dial keypad. See the next page for details.
FLASH/CALL WAIT
(Hyphen)
Example: “Bill”
1. Press
2 times.
2
Cursor
LOGO=B
2. Press 4 6 times.
Note:
●
You can enter your logo by pressing
(see the next page) in step 4. In this
or
LOGO=Bi
case, press
to move the cursor.
3. Press 5 6 times.
LOGO=Bil
To correct a mistake
●
Press
or
to move the cursor to the
4. Press
space and press 5 6 times.
LOGO=Bill
to move the cursor to the next
incorrect character, and make the correction.
To delete a character
●
Move the cursor to the character you want to
delete and press
(Delete).
STOP
Press
.
SET
●
To insert a character
5
6
The next feature will be displayed.
YOUR FAX NO.
1. Press
or
to move the cursor to
PRESS SET
the position to the right of where you want to
insert the character.
MUTE
2. Press (Insert) to insert a space
and enter the character.
Press
.
MENU
18
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Setup (Base Unit)
To select characters with the dial keypad
Pressing the dial keys will select a character as shown below.
Keys
Characters
1
A
D
G
J
[
]
{
a
d
g
j
}
b
e
h
k
+
c
f
–
2
3
4
5
6
r
/
=
,
.
_
`
:
;
?
|
1
2
3
4
B
E
H
K
N
Q
U
X
(
C
F
I
i
L
O
R
V
Y
)
l
5
6
7
8
9
0
M
P
T
m
S
t
n
p
u
w
o
q
v
x
!
s
7
8
y
"
W
0
Z
z
9
$
#
%
&
¥
@
^
’
→
FLASH/CALL WAIT Hyphen button (To insert a hyphen.)
Insert button (To insert one character or one space.)
MUTE
STOP
Delete button (To delete a character.)
key (To move the cursor to the right.)
To enter another character using the same number key, move the cursor to the next
space.
key (To move the cursor to the left.)
To select characters using
or
Instead of pressing the dial keys, you can select characters using
1. Press or until the desired character is
displayed.
or
.
2. Press
to move the cursor to the next space.
●
The character displayed in step 1 is inserted.
3. Return to step 1 to enter the next character.
Display order of characters
Capital
alphabet
: Pressing
Number
: Pressing
Symbol
Lower case
alphabet
19
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Setup (Base Unit)
Setting your facsimile telephone number
Press MENU
.
1
2
SYSTEM SET UP
Display:
STOP
(Delete)
PRESS NAVI.[I H]
Display
Press
or
until the following is
displayed.
YOUR FAX NO.
PRESS SET
Press
.
SET
3
4
NO.=
SET
MENU
Enter your facsimile telephone number, up to
20 digits, using the dial keypad.
FLASH/CALL WAIT
(Hyphen)
NO.=1234567
Example:
Press
.
SET
●
5
6
The next feature will be displayed.
SENDING REPORT
MODE=ERROR [±]
MENU
Press
.
Note:
●
You can enter your facsimile telephone number by
pressing or in step 4. If you use or
, press to move the cursor.
●
●
The
button replaces the digit with a “+” and the
button replaces it with a space.
Example (using the dial keypad): +234 5678
Press
To enter a hyphen in a telephone number, press
(Hyphen).
.
2 3 4
5 6 7 8
FLASH/CALL WAIT
To correct a mistake
To delete a number
●
●
Press
or
to move the cursor to the incorrect
Move the cursor to the number you want to
delete and press
number, and make the correction.
.
STOP
20
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Setup (Handset)
Location)
Front
●
Lights while using the
intercom (p. 27).
●
For automatic dialing (p. 30).
●
To page the base unit (p. 27, 28).
●
Lights when the handset
is in use (p. 25).
Dial 1: To repeat the recorded
messages (p. 67).
Dial 2: To skip the recorded
messages (p. 67).
INTERCOM
AUTO
●
To make/answer/end calls
(p. 25, 26).
INTERCOM
Dial 4: To play new recorded
messages (p. 67).
Dial 5: To play all recorded
messages (p. 67).
Dial 7: To turn AUTO ANSWER
on (p. 67).
●
To change from pulse to tone
during dialing.
REPEAT
SKIP
JKL
NEW MSG
ALL MSG
ON
AUTO ANSWER
OFF
●
To turn on the speakerphone on
the base unit using the handset.
TONE
REMOTE SP FLASH
LOUD
REDIAL
Dial 9: To turn AUTO ANSWER
off (p. 67).
PLAYBACK RINGER
FAX
PAUSE
●
To access special telephone
services such as call waiting (p. 41)
or transfers of extension calls.
To listen to recorded messages
(p. 67).
PROGRAM
●
To redial the last number dialed
●
from the handset.
To insert a pause during dialing.
●
●
To receive a fax (p. 52).
●
To enter programming (p. 30).
●
To select a clear channel (p. 25).
●
To adjust volumes (p. 23).
●
Charge contacts (p. 22)
Back
●
Backlit LCD display
The lighted display will stay on for
about 10 seconds after pressing a
handset button or lifting the
handset off the base unit.
●
For call waiting service users
●
To cancel programming.
To stop viewing (p. 36).
EXIT
EDIT CLEAR CALL WAIT
(p. 41).
●
SEARCH
●
●
To delete a number (p. 30).
To erase caller information (p. 38).
To edit the caller’s phone number
(p. 36).
●
●
To check the number of new calls
(p. 36).
●
To view caller information (p. 36).
21
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Setup (Handset)
Battery charge)
Place the handset on the cradle of the base unit
Handset
1
for about 4 hours before initial use.
2
Slowly place the handset on the cradle vertically
(
), then lean it back (
).
1
2
●
A beep will sound, and the following will be
displayed for an instant time on the base unit.
CHARGING
Display:
Charge
contacts
The display will show
the date and time.
●
If the base unit is in use, a beep may not sound
and the above display may not be shown.
Note:
●
Clean the handset and the base unit charge
contacts with a dry cloth once a month, or the
battery may not charge properly.
●
The battery cannot be overcharged.
Display
Battery strength
Recharge
You can check the battery strength on the
handset display while the handset is in use, or for
about 5 seconds after using the handset.
Recharge the battery when:
— the handset beeps intermittently while it is in
use, or
— the following message is shown or “
flashes on the handset display.
”
Handset display
Battery strength
Fully charged
Medium
Display:
Recharge
Low
●
Recharge the handset battery for more than 15
minutes, or the display will continue showing the
above indication.
(flashing)
Needs to be recharged.
Battery life
If your Panasonic battery is fully charged;
— the battery life will last up to 8 hours while in
use (in conversation).
— it will last for up to about 21 days while not in
use (off the base unit).
Automatic security code setting
Whenever you place the handset on the base
unit, the unit will automatically select one of a
million security codes. These codes help to avoid
unauthorized use of your telephone line by
another cordless telephone.
●
Battery life may vary depending on usage
conditions and ambient temperature.
22
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Setup (Handset) / Volumes
Belt clip and headset!
Headset (optional)
Plugging the headset into the handset
allows a hands-free telephone
Belt clip
■ To install the belt clip
conversation. For best results, use the
Panasonic headset Model No. KX-TCA87.
See page 8 for accessory information.
■ To connect the headset
■ To remove the belt clip
Adjusting handset volumes!
Handset receiver volume
Ringer volume
3 levels (high/middle/low) are available.
3 levels (high/low/off) are available.
While talking, press
.
Make sure the TALK indicator is off.
LOUD/RINGER
Loud
Low
Press LOUD/RINGER
.
●
The current ringer will sound.
High
●
To change the volume, press LOUD/RINGER
again within 5 seconds.
Ringer
Display:
Low
High
■ To turn the ringer off:
Press and hold LOUD/RINGER until you
hear 2 beeps.
Display
12Ringer1off
TALK
indicator
●
To turn the ringer back on, press
LOUD/RINGER
.
■ While the ringer volume is set to off:
When receiving a call, the handset will not
ring, and the TALK indicator will flash.
LOUD/RINGER
23
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Volumes
Adjusting base unit volumes!
Ringer volume
Display
4 levels (high/middle/low/off) are available.
While the unit is idle, press
or
.
●
If any documents are in the document entrance,
you cannot adjust the ringer volume. Confirm
that there are no documents in the entrance.
■
To turn the ringer off:
1. Press
displayed.
repeatedly until the following is
SET
RINGER OFF= OK?
Display:
YES:SET/NO:STOP
2. Press
.
SET
RINGER OFF
Ringer pattern
●
●
To turn the ringer back on, press
.
You can select one of the three ringer
patterns. Change the setting (feature #17 on
page 81). The ringer pattern you selected will
sound when the unit receives a call.
■
While the ringer volume is set to off:
When a call is received, the unit will not ring and
will display the following.
INCOMING CALL
Speaker volume
8 levels (high to low) are available.
While using the speakerphone, press
or
.
Fax voice guidance volume
9 levels (high to off) are available.
While listening to the fax voice guidance,
press
or
.
Answering device volume
9 levels (high to off) are available.
While listening to the recorded messages,
press
or
.
24
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Making and Answering Calls
Phone calls - making)
With the handset
Handset is off the base unit:
1
Press
.
TALK
Handset is on the base unit:
Lift the handset and press
.
TALK
●
The TALK indicator will light.
TALK indicator
Dial the telephone number.
TALK
2
3
Talk
1112222
Example:
CH10
CH
Channel number
●
If noise interferes with the conversation,
press CH to select a clear channel or
move closer to the base unit.
Note:
●
If short beeps sound when you press
;
TALK
When finished talking, press
place the handset on the base unit.
or
TALK
— move towards the base unit, or
— place the handset on the base unit.
Then try again.
●
The TALK indicator will turn off.
●
If
is pressed while using the base
TALK
unit, the call will be switched to the handset
and the base unit is disconnected.
With the base unit
Press
.
DIGITAL SP-PHONE
1
2
TEL=
Display:
PRESS NAVI. [ H]
Dial the telephone number.
Example:
TEL=2345678
When the other party answers, talk into the
microphone.
3
4
When finished talking, press
DIGITAL SP-PHONE Microphone
.
DIGITAL SP-PHONE
Speakerphone operation
●
Use the speakerphone in a quiet room.
●
Adjust the speakerphone volume using
or
.
25
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Making and Answering Calls
Phone calls - answering)
With the handset
Handset is off the base unit:
1
Press
when the handset rings.
TALK
TALK
●
You can also answer a call by pressing any
dial key 0 to 9, , or #.
(Any key talk feature)
Handset is on the base unit:
Lift the handset when the base unit rings.
When finished talking, press
TALK
place the handset on the base unit.
or
2
With the base unit
When the base unit rings, press
1
2
and talk into the
DIGITAL SP-PHONE
microphone.
When finished talking, press
.
DIGITAL SP-PHONE
DIGITAL SP-PHONE
Microphone
26
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Making and Answering Calls
Intercom calls
)
Paging the base unit from the handset
Handset:
1
Press
.
INTERCOM
●
The INTERCOM indicator will flash and the
base unit will ring. Then the INTERCOM
indicator will light, and you can talk with the
base unit user.
INTERCOM
indicator
Intercom
INTERCOM
Handset display:
(Example)
00-01-12
Conversation time
Base unit:
2
3
Answer through the microphone.
INTERCOM CALL
Microphone
LOCATOR/INTERCOM
Base unit display:
Note:
●
Handset:
If the handset user has difficulty hearing the
base unit user, ask the base unit user to
decrease the speaker volume by pressing
.
When finished talking, press
.
INTERCOM
●
The INTERCOM indicator will turn off.
●
Intercom calls can only be ended using the
handset.
Paging the handset from the base unit
Using this feature, you can locate the handset if it has been misplaced (Handset locator).
Base unit:
Base unit:
1
Press
.
The base unit will page the handset for
about 1 minute.
LOCATOR/INTERCOM
3
4
Speak into the microphone.
●
1
Base unit INTERCOM CALL
display:
@@@@@PAGING
Base unit display:
Handset:
When finished talking, press
1111Paging
.
INTERCOM
Handset display:
Press1INTERCOM
●
The INTERCOM indicator will turn
off.
●
To stop paging, press
again.
LOCATOR/INTERCOM
Handset:
2
Press
to answer.
INTERCOM
●
The INTERCOM indicator will light.
Intercom
Note:
Handset display:
●
Intercom calls can only be ended using the
handset.
(Example)
00-01-12
27
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Making and Answering Calls
Transferring a call)
The intercom can be used during a conversation. This feature enables you to transfer an outside
call between the handset and the base unit.
From the handset to the base unit
Base unit:
Handset:
2
3
Talk with the handset user through
the microphone.
1
During an outside call, press
to page the base unit.
INTERCOM
●
The handset user can talk with the base
unit user.
Base unit:
To answer the outside call, press
●
The outside call will be put on hold.
.
DIGITAL SP-PHONE
Intercom1hold
Handset display:
(Example)
00-01-12
12345
HOLD
Base unit display:
INTERCOM1HOLD
●
If there is no answer on the base unit,
TALK
press
to return to the outside call.
Microphone
TALK
DIGITAL SP-PHONE
INTERCOM
From the base unit to the handset
Base unit:
Handset:
1
During an outside call, press
3
To answer the outside call, press
to page the
.
LOCATOR/INTERCOM
TALK
handset.
●
The base unit will start paging the handset
for 1 minute.
●
The outside call will be put on hold.
1234
PAGING
Base unit display:
1111Paging
Handset display:
Press1INTERCOM
Handset:
2
Press
to answer the page.
INTERCOM
TALK
INTERCOM
Intercom hold
1
LOCATOR/INTERCOM
Handset display:
(Example)
00-01-12
INTERCOM1HOLD
Base unit display:
28
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Making and Answering Calls
Setting the auto talk feature)
The auto talk feature allows you to answer a call by lifting the handset off the base unit without
pressing . This feature is set to on as a default. If you are subscribed to the Caller ID
TALK
service, and want to view caller’s information on the handset display before answering a call,
turn this feature off.
Make sure the TALK indicator is off.
Press
.
PROGRAM
1
Save1AUTO#1?
Display:
EXIT
∨=Next1111∧=Yes
●
The TALK indicator will flash.
/
TALK
Press
displayed.
repeatedly until the following is
indicator
2
3
4
TALK
Talk1switching?
∨=Next1111∧=Yes
PROGRAM
Press
.
Auto1talk
∨=On111111∧=Off
To select “Off”:
Press
.
Auto1talk
111111111111Off
To select “On”:
Press
.
Auto1talk
1111111111111On
●
A long beep will sound.
●
The TALK indicator will turn off.
Note:
●
To answer a call when the auto talk feature is off,
lift the handset off the base unit, and press
.
TALK
To cancel during programming
●
Press
or
.
EXIT
PROGRAM
29
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Automatic Dialing (Handset)
Storing telephone numbers in the handset)
You can store up to 10 telephone numbers in the handset. The dial keys (0 to 9) function as
memory stations. Make sure the TALK indicator is off.
Press
.
PROGRAM
1
Save1AUTO#1?
Display:
EXIT
∨=Next1111∧=Yes
CLEAR
AUTO
TALK
●
The TALK indicator will flash.
Press
.
indicator
2
3
Enter1phone1no.
TALK
Enter the telephone number up to 22 digits.
PROGRAM
3334444
Example:
111111AUTO=Save
To cancel during programming
●
If you make a mistake, press CLEAR
Digits are erased from the right.
.
●
Press
or
.
EXIT
PROGRAM
To change a stored number
Press
.
AUTO
●
Follow from step 1 and enter a new number.
4
5
Select 0-9
to1save1in1AUTO
To erase a stored number
1. Press
2. Press
3. Press
.
PROGRAM
.
Press a memory station number (0 to 9).
CLEAR
.
3334444
Example:
Display:
Save1in1AUTO11
AUTO=Clear
4. Press
.
AUTO
●
A long beep will sound.
5. Press the memory station number (0 to 9)
●
The TALK indicator will turn off.
you want to erase.
●
A beep will sound, and erasing will be
completed.
Making a phone call with the handset using
stored numbers)
Press
.
Press the desired memory station
number (0 to 9).
TALK
1
2
3
●
The TALK indicator will light.
●
The stored telephone number will
Press
.
AUTO
be dialed.
30
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Navigator Directory (Base Unit)
Storing names and telephone numbers
in the directory!
For rapid access to frequently dialed numbers, the unit provides the navigator directory
(50 items).
For your convenience, the following item has been pre-programmed.
HELP-FAX (1-800-435-7329): If you cannot correct a problem after trying the help function
(p. 9), call using this item (p. 34).
●
If you do not need the above item, you can erase it (p. 33).
STOP
(Delete)
Press
displayed.
until the following is
MENU
1
DIRECTORY SET
NAVI.= BROAD=#
Display:
Press
to select “NAVI.”.
2
3
NAME=
STORE:PRESS SET
Enter the name, up to 10 characters (see
page 19 for instructions).
MENU
SET
NAME=Alice
STORE:PRESS SET
Example:
FLASH/CALL WAIT
(Hyphen)
Press
.
SET
4
5
NO.=
Helpful hint:
●
You can confirm the stored items on the
telephone number list (p. 104).
Enter the telephone number, up to 30 digits,
using the dial keypad.
Note:
NO.=5552233
Example:
●
●
When the following is displayed in step 6,
you can store only 5 more items.
●
If you want to enter a hyphen, press
REGISTERED
Display:
.
FLASH/CALL WAIT
SPACE= 5 DIRS.
If there is no space to store new items, the
following is displayed in step 6.
Press
.
SET
6
REGISTERED
REGISTERED
DIRECTORY FULL
Press
to exit the program.
STOP
NAME=
STORE:PRESS SET
To store new items, erase unnecessary items
(p. 33).
●
To program other items, repeat steps 3 to 6.
to exit the program.
●
A hyphen or a space entered in a telephone
number counts as two digits.
Press
MENU
7
To correct a mistake
To delete a character/number
●
●
Press
or
to move the cursor to the incorrect
Move the cursor to the character/number you
character/number, and make the correction.
want to delete, and press
.
STOP
31
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Navigator Directory (Base Unit)
Editing and erasing a stored item!
Editing a stored item
Press
.
1
2
DIRECTORY [+ -]
<MAILBOX>H
Display:
Press
or
until the desired item is
displayed.
Mary
0123456
Example:
MENU
Mary
EDIT:PRESS MENU
SET
MENU
Press
.
3
4
NAME=Mary
Example:
EDIT= DELETE=#
Press
to select “EDIT”.
NAME=Mary
Example:
STORE:PRESS SET
●
If you do not need to edit the name, skip to
step 6.
Edit the name (see page 19 for instructions).
5
6
Press
.
SET
NO.=0123456
Example:
●
If you do not need to edit the telephone
number, skip to step 8.
Edit the telephone number. For further
details, see page 31.
7
8
Press
.
SET
REGISTERED
32
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Navigator Directory (Base Unit)
Erasing a stored item
Press
.
STOP
1
2
DIRECTORY [+ -]
<MAILBOX>H
Display:
Press
or
until the desired item is
displayed.
Peter
9876543
Example:
Peter
EDIT:PRESS MENU
MENU
ERASE
SET
Press
.
MENU
3
4
NAME=Peter
Example:
EDIT= DELETE=#
Press
to select “DELETE”.
DELETE OK?
YES:SET/NO:STOP
●
To cancel erasing, press
.
STOP
Press
.
SET
5
DELETED
●
The stored name and number are deleted.
Note:
●
You can use the following method to erase.
1. Press
2. Press
3. Press
4. Press
.
or
until the desired item is displayed.
.
ERASE
.
SET
33
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Navigator Directory (Base Unit)
Making a phone call using the directory!
Before using this feature, program the desired names and telephone numbers into the directory
(p. 31).
Press
.
1
2
DIRECTORY [+ -]
<MAILBOX>H
Display:
Press
or
until the desired item is
displayed.
Lisa
2233445
Example:
Lisa
EDIT:PRESS MENU
●
If the desired name has not been stored,
press and dial the number
STOP
manually.
STOP
DIGITAL SP-PHONE
TALK
Handset is off the base unit:
TALK
on the handset.
3
Press
Handset is on the base unit:
DIGITAL SP-PHONE
Press
or lift the
handset.
●
The unit will start dialing automatically.
To search for a name by initial
Example: “Lisa”
1. Press
.
4. Press
until “Lisa” is displayed.
DIRECTORY [+ -]
<MAILBOX>H
Lisa
2233445
Display:
Example:
●
To stop the search, press
.
STOP
2. Press
or
until any name is displayed.
●
To make a call:
Alan
7891011
Example:
TALK
— press
— press
on the handset,
, or
DIGITAL SP-PHONE
— lift the handset from the base unit.
Alan
EDIT:PRESS MENU
3. Press
repeatedly until any name with the initial
5
“L” is displayed (see the character table on page 19).
Larry
12131415
Example:
●
To search for symbols (not letters or numbers),
press
.
34
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Caller ID
Caller ID service from your phone company!
This unit is compatible with the Caller ID service offered by your local telephone
company. To use this feature, you must subscribe to the Caller ID service.
Change the following ring settings to 2 or more rings beforehand.
— TAD ring setting and FAX ring setting (feature #06 on page 80)
— TEL/FAX ring setting (feature #78 on page 87)
How Caller ID is displayed
The calling party’s name or telephone number will be displayed after the first ring.
You then have the option of whether or not to answer the call depending on the caller.
Chris1Horner
1-654-987-3210
Base unit display:
(Example)
Handset display:
(Example)
Chris1Horner
1-654-987-3210
The unit will automatically store the caller information (name, telephone number and the time of
the call). You can view the caller information (p. 36, 37) and print the caller ID list (p. 104).
Note:
●
If the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller
information. Consult your PBX supplier.
●
If the unit cannot receive caller information, the following will be displayed.
Base unit display
1 1
Handset display
The caller dialed from an area which does not
provide Caller ID service.
OUT OF AREA
Out of area
The caller requested not to send caller
information.
1
PRIVATE CALLER
Private caller
Long distance
The caller made a long distance call.
1
LONG DISTANCE
To confirm caller information using the Caller ID list!
The unit will store the 30 most recent caller information.
— To print manually, see page 104.
— To print automatically after every 30 new calls, activate feature #26 (p. 82).
35
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Caller ID
Viewing and calling back using caller
information!
You can easily view caller information and call back.
Important:
●
Calling back will not be possible in the following cases.
— The telephone number includes data other than numbers (i.e.
— The caller information does not include a telephone number.
or #).
Using the handset
Handset is off the base unit:
1
Press
or
.
Handset is on the base unit:
Lift the handset.
EXIT
EDIT
121new1calls
∨=New11111∧=Old
TALK
Example:
/
(2 new calls are received)
Press
to show the most recent caller
2
information.
Press
to show the calls which have
already been viewed.
KEVIN PARKER
333-4444
11:50A1JUN10 √
Example:
This means this call
has already been
viewed or answered.
TALK
Press
party.
●
to call back the displayed
3
The unit will start dialing automatically.
To edit the telephone number for calling back
EDIT
Press
repeatedly after step 2.
, the telephone number will change as follows.
Each time you press
EDIT
(“1” added)
1. 1 – Area code – Local telephone number
2. Local telephone number (area code omitted)
Area code – Local telephone number
3.
4. 1 – Local telephone number
(“1” added and area code omitted)
Display while viewing
No1caller1data
When no calls have been received.
To stop viewing
EXIT
Press
after step 2.
36
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Caller ID
Using the base unit
Press CALLER ID
.
1
2 NEW CALLS
PRESS NAVI.[+ -]
Example:
(2 new calls are received)
F
A
C
E
D
O
W
N
Press
name.
Press
to show the most recent caller’s
2
3
to show the calls which have
already been viewed.
Handset is off the base unit:
Press
the displayed party.
TALK
on the handset to call back
STOP
FAX/START
DIGITAL SP-PHONE
Handset is on the base unit:
CALLER ID
DIGITAL SP-PHONE
Press
or lift the
handset.
TALK
●
The unit will start dialing automatically.
●
To send a fax – insert the document FACE
DOWN and press FAX/START
.
To display the caller’s telephone number
Press CALLER ID after step 2.
1-345-678-9012
11:20A Jul20
WENDY ROBERTS
11:20A Jul20
Example:
This means this call has already
been viewed or answered.
To edit the telephone number for calling back
Press
repeatedly after step 2.
Each time you press
, the telephone number will be changed as follows.
(“1” added)
1. 1 – Area code – Local telephone number
(area code omitted)
2. Local telephone number
Area code – Local telephone number
3.
4.
(“1” added and area code omitted)
1 – Local telephone number
Display while viewing
When the unit could not receive a name.
When no calls have been received.
NO NAME RCVD
NO CALLER DATA
To stop viewing
Press STOP after step 2.
37
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Caller ID
Erasing caller information!
You can erase all or specific caller information. Once erased, it cannot be accessed from neither
the handset or the base unit.
Erasing all caller information using the handset
Handset is off the base unit:
1
Press
or
.
Handset is on the base unit:
Lift the handset.
101new1call
∨=New11111∧=Old
Example:
CLEAR
EXIT
Press CLEAR
.
/
2
3
Press1CLEAR1for
all1clear
Press CLEAR again.
111All1clear
Erasing specific caller information using the handset
Press CLEAR
.
Handset is off the base unit:
Press or
3
1
.
Handset is on the base unit:
12345Clear
Lift the handset.
131new1calls
Example:
TOM1REAGAN
444-5555
∨=New11111∧=Old
Example:
12:20A1JAN12
Press
or
repeatedly until the desired
●
To erase other items, repeat steps
2 and 3.
2
item is displayed.
CINDY1TURNER
1-234-456-7890
11:20A1JAN12
Example:
EXIT
Press
to exit the program.
4
38
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Caller ID
Erasing all caller information using the base unit
Press
MENU
displayed.
until the following is
STOP
1
CALLER SET UP
Display:
PRESS SET
Press
.
.
SET
SET
2
3
CALL LIST ERASE
PRESS SET
SET
MENU
Press
ALL ERASE OK?
YES:SET/NO:STOP
●
STOP
To cancel erasing, press
, then
.
MENU
Press
.
SET
4
5
ERASE COMPLETED
STOP
Press
to exit the program.
Erasing specific caller information using the base unit
CALLER ID
Press
.
STOP
CALLER ID
1
2
3
2 NEW CALLS
Example:
PRESS NAVI.[+ -]
Press
or
until the desired item is
displayed.
WENDY ROBERTS
12:10A Jul20
Example:
ERASE
ERASE
Press
.
DELETED
ALLAN STONE
12:12A Jul20
Example:
●
To erase other items, repeat steps 2 and 3.
Press STOP to exit the program.
4
39
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Caller ID
Storing caller information!
Important:
●
This feature is not available in the following cases.
— The telephone number includes data other than numbers (i.e.
— The caller information does not include a telephone number.
or #).
In the handset
Handset is off the base unit:
1
Press
or
.
Handset is on the base unit:
Lift the handset.
131new1calls
∨=New11111∧=Old
EXIT
:
Example
AUTO
Press
or
until the desired item you
2
want to store is displayed.
/
CINDY1TURNER
1-234-456-7890
11:20A1JAN12
:
Example
Press AUTO
.
3
4
5
Save1in1AUTO
Select10–9
:
Display
Press a memory station number (0 to 9).
12344567890
Example:
Save1in1AUTO10
EXIT
Press
to exit the program.
In the directory of the base unit
CALLER ID
Press CALLER ID
.
1
2
2 NEW CALLS
Example:
PRESS NAVI.[+ -]
Press
or
until the item you want to
store is displayed.
WENDY
11:50A Apr14
Example:
Press
Press
.
MENU
MENU
SET
3
4
NAME=WENDY
Example:
STORE:PRESS SET
Note:
.
SET
●
●
●
You can confirm the stored items on the
telephone number list (p. 104).
The unit can only store a name of up to 10
characters long.
NO.=13456789012
REGISTERED
Example:
To edit a name and number, see page 32.
Press
.
SET
5
40
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Caller ID
Visual Call Waiting (Call Waiting ID) Service!
If you hear a call-waiting tone during a conversation, the display will show the second caller’s
information.
1
NANCY BROWN
NANCY1BROWN
1-000-222-3333
----Waiting----
Base unit display:
(Example)
Handset display:
(Example)
1-000-222-3333
Handset:
CALL WAIT
to answer the
Press
/
FLASH
second call.
Base unit:
CALL WAIT
FLASH/CALL WAIT
Press
call.
to answer the second
●
The first call is put on hold and you can answer
the second call.
●
To return to the first caller, press
FLASH/CALL WAIT
FLASH
or
CALL WAIT
/
again.
FLASH
Note:
●
The second caller’s information will not be displayed
when:
— the answering system is recording an incoming
message,
— an extension telephone on the same line is in
use, or
— you are sending or receiving a fax document.
Please contact your telephone company for details
and availability of this service in your area.
●
FLASH/CALL WAIT
41
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Voice Contact
Talking to the other party after fax transmission
or reception!
You can talk to the other party after a fax message is completed. This will save the added
expense and time of making another call.
This feature only works when the other party’s fax machine is equipped with a voice
contact feature.
Initiating voice contact
DIGITAL SP-PHONE
Press
while
1
transmitting or receiving documents.
SENDING P 1
Example:
VOICE STANDBY
●
Your unit will call the other party with a
distinctive ring.
●
When the other party answers, your unit
will emit a distinctive ring.
To start talking:
DIGITAL SP-PHONE
— lift the handset from the base unit, or
— press TALK on the handset
2
— press
,
.
DIGITAL SP-PHONE
TALK
Note:
●
If you initiate voice contact during transmission, the
unit will call you with a distinctive ring after all of the
documents have been transmitted.
●
If you initiate voice contact during reception, the unit
will call you with a distinctive ring after the current
page of the document is received.
Receiving a request for voice contact
If the other party initiates voice contact, your
1
unit will sound a distinctive ring and the
following will be displayed.
PLEASE PICK UP
Note:
Base unit display:
●
If you do not answer within 10 seconds of the
distinctive ring;
To start talking:
— in TAD/FAX mode, your unit will play a
greeting message and record an incoming
voice message.
— in FAX ONLY, TEL or TEL/FAX mode, the
line will be disconnected.
DIGITAL SP-PHONE
2
— press
,
— lift the handset from the base unit, or
— press TALK on the handset
within 10 seconds of the distinctive ring.
,
42
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Sending Faxes
Sending a fax manually!
Adjust the width of the document guides to
Document guides
1
2
the size of the document.
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
FACE DOWN
STANDARD
Display:
PRESS NAVI.[+ -]
If necessary, press
or
repeatedly
3
4
to select the desired resolution (see below).
DIGITAL SP-PHONE
Press
.
TEL=
HELP
STOP
PRESS NAVI. [ H]
DIGITAL SP-PHONE
Dial the fax number.
Example:
FAX/START
SET
REDIAL/PAUSE
5
6
TEL=5678901
To select the resolution
Select the desired resolution according to the
type of document.
When a fax tone is heard:
FAX/START
Press
OR
.
– STANDARD: For printed or typewritten
originals with normal-sized characters.
When the other party answers your call:
Ask them to press their start button. When
the fax tone is heard, press
– FINE: For originals with small printing.
FAX/START
.
– SUPER FINE: For originals with very small
printing. This setting only works with other
compatible fax machines.
CONNECTING.....
STANDARD [±]
– PHOTO: For originals containing
photographs, shaded drawings, etc.
To redial the last number
●
Using the “FINE”, “SUPER FINE”, or
Press
.
REDIAL/PAUSE
●
“PHOTO” setting will increase transmission
time.
If the line is busy, the unit will automatically redial the
number up to 2 times.
●
●
If the resolution setting is changed during
During redial, the following will be displayed.
feeding, it will be effective from the next
sheet.
WAITING REDIAL
Display:
●
To cancel redialing, press
.
STOP
Quick scan feature
With this feature, the unit will scan the
document into memory before sending. This is
helpful when you want to remove the
document for other uses. To use this feature,
activate feature #34 on page 83 and make a
fax transmission. After storing, the unit will
transmit the document.
Convenient way to send a fax
You can dial the fax number first before inserting the
document. This is convenient if the other party’s number
is indicated on the document.
1. Enter the fax number.
2. Insert the document.
3. Press
.
FAX/START
●
If the document exceeds the memory
Sending a fax with the voice guide
capacity (p. 108), sending will be canceled
and this feature will be turned off
automatically. Transmit the entire document
manually.
You can send documents by following the voice guide.
1. Press
2 times.
HELP
2. Press
3. Follow steps 1 to 6 above.
.
SET
To stop transmission
●
After transmission, the voice guide will turn off
Press
.
automatically.
STOP
43
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Sending Faxes
Reports for confirmation
Sending report
This report will provide you with a printed record of transmission results. To use this feature,
activate feature #04 (p. 80). For the communication message in the result column, see page 88.
Journal report
The unit stores the 30 most recent fax communication results.
— To print manually, see page 104.
— To print automatically after every 30 new fax communications, activate feature #22 (p. 82).
For the communication message in the result column, see page 88.
Documents you can send!
Maximum size
Effective scanning area
Minimum size
Document weight
Single sheet:
45 g/m2 to 90 g/m2
(12 lb. to 24 lb.)
2 mm
"
Scanned
area
"
Multiple sheets:
60 g/m2 to 75 g/m2
(16 lb. to 20 lb.)
128 mm
(5")
2 mm
4 mm
4 mm
216 mm
(81⁄2")
208 mm (83⁄16"
Paper width
)
216 mm (81⁄2")
Note:
●
Remove clips, staples or other similar fasteners.
Check that ink, paste or correction fluid has dried.
Do not send the following types of documents. Use copies for fax transmission.
— Chemically treated paper such as carbon or carbonless duplicating paper
●
●
— Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)
— Electrostatically charged paper
— Badly curled, creased or torn paper
— Paper with a coated surface
— Paper with a faint image
●
To transmit the document(s) with a width of less than standard letter size (216 mm), we recommend using
a copy machine to copy the original document on to a letter size paper, then transmit the copied
document.
To transmit more than 10 pages at a time
●
Insert the first 10 pages of the document. Add the other pages (10 at a time) before the last page is fed
into the unit.
44
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Sending Faxes
Sending a fax using the directory!
Before using this feature, program the desired names and telephone numbers into the directory
(p. 31).
Adjust the width of the document guides to
1
2
the size of the document.
Document guides
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
F
A
C
E
D
O
STANDARD
W
N
Display:
PRESS NAVI.[+ -]
If necessary, press
or
repeatedly
3
4
to select the desired resolution (p. 43).
Press
.
DIRECTORY [+ -]
<MAILBOX>H
STOP
FAX/START
Press
item.
or
to display the desired
5
Sam
1789653
Example:
●
For further details about using the
directory, see page 34.
FAX/START
Press
.
6
Fax auto redial
If your unit does not send a fax
●
If the line is busy or if there is no answer, the unit will
automatically redial the number up to 2 times.
Confirm the stored telephone number on the
display and check that the number dialed is
answered by the other party’s machine
(p. 34).
●
This feature is also available for delayed transmission
(feature #25 on page 82).
●
●
During redial, the following will be displayed.
The connecting tone will be heard during
dialing to tell you the status of the other
party’s machine (feature #76 on page 87).
WAITING REDIAL
Display:
●
To cancel redialing, press
.
STOP
45
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Sending Faxes
Broadcast transmission!
This feature is useful for sending the same document to selected parties (up to 20 items). First
program the items, then see page 49 for transmission.
●
To send to selected parties only once, see page 49.
Programming the items in the broadcast memory
MENU
Press
until the following is
1
displayed.
DIRECTORY SET
NAVI.= BROAD=#
Display:
Press
to select “BROAD”.
DIR=
2
3
[00]
NAVI.[+ -]A&ASET
Press
displayed.
or
until the desired item is
MENU
SET
STOP
MIKE
Example:
1-987-654-3210
Press
.
SET
4
5
DIR=MIKE
[01]
Example:
STORE:PRESS SET
●
To program other items, repeat steps 3 and
4 (up to 20 items).
Press
to exit the program.
REGISTERED
SET
Note:
●
If you enter the wrong item, press
step 4 to erase the item.
after
STOP
●
Confirm the stored items by printing a broadcast
programming list (p. 104).
46
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Sending Faxes
Adding a new item in the broadcast memory
Press
.
●
1
Confirm that there are no documents in the
document entrance.
DIRECTORY [+ -]
Display:
<MAILBOX>H
Press
or
until the following is
2
3
displayed.
<BROADCAST>
EDIT:PRESS MENU
MENU
SET
MENU
Press
.
STOP
BROADCAST
ADD= DELETE=#
Press
Press
to select “ADD”.
4
5
or
until the desired item you
want to add is displayed.
Mary
Example:
1-584-372-4123
REGISTERED
Press SET
.
6
Nikki
1-385-217-9365
Example:
●
To add other items, repeat steps 5 and 6
(up to 20 items).
STOP
Press
to exit the program.
7
47
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Sending Faxes
Erasing a stored item in the broadcast memory
Press
.
●
1
Confirm that there are no documents in the
document entrance.
DIRECTORY [+ -]
Display:
<MAILBOX>H
Press
or
until the following is
2
3
displayed.
<BROADCAST>
EDIT:PRESS MENU
MENU
SET
MENU
Press
.
STOP
BROADCAST
ADD= DELETE=#
Press
Press
to select “DELETE”.
4
5
or
until the desired item you
want to erase is displayed.
Dick
1-328-143-2968
Example:
●
To cancel erasing, press STOP
.
SET
SET
Press
.
6
7
DELETE OK?
YES:SET/NO:STOP
Press
.
DELETED
Bob
0123456
Example:
●
To delete other items, repeat steps 5 to 7.
STOP
Press
to exit the program.
8
48
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Sending Faxes
Sending the same document to pre-programmed parties
Insert the document FACE DOWN.
●
1
2
If necessary, press
to select the desired resolution (p. 43).
or
repeatedly
Press
.
F
A
C
E
D
O
W
DIRECTORY [+ -]
<MAILBOX>H
N
Display:
Press
or
until the following is
3
4
displayed.
<BROADCAST>
SEND:PRESS SET
STOP
Press SET
.
● The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each item, calling each
number sequentially.
SET
Note:
●
If you select the “FINE”, “SUPER FINE” or
“PHOTO” resolution, the number of pages
that the unit can transmit will decrease.
If the document exceeds the memory
capacity (p. 108), sending will be canceled.
If one of the items is busy or does not
answer, the item will be skipped. All skipped
items will be redialed up to 2 times after all of
the other items have been called.
●
After transmission, the stored document will
be erased automatically, and the unit will
automatically print a broadcast sending
●
●
report
.
To send to selected parties only once
You can also select the parties for each transmission.
1. Follow steps 1 and 2 above.
To cancel the broadcast setting
1. Press STOP while the unit displays the
following.
BROADCASTING
Display:
2. Press
or
until the following is displayed.
<ONE1TIME1BROAD>
●
The display will show the following.
Display:
PRESS SET
SEND CANCELED?
YES:SET/NO:STOP
3. Press
to start programming the items you
SET
want to transmit.
2. Press
.
SET
DIR=
[00]
NAVI.[+ -]A&ASET
4. Press
or
until the desired item you want to
transmit is displayed.
Bill
6543210
Example:
5. Press
.
SET
DIR=Bill
[01]
Example:
SEND:PRESS SET
●
To program other items, repeat steps 4 and 5
(up to 20 items).
6. Press
to start transmission to the
SET
programmed items.
49
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Receiving Faxes
Setting the unit to receive faxes!
Use as answering
device and/or fax
Use only as a fax
How you
want the unit
to receive
calls
You want to receive
all phone calls and
faxes automatically.
You have a separate
telephone line just
for faxes.
TAD/FAX mode (p. 62)
FAX ONLY mode (p. 53)
Turn AUTO ANSWER on by
Turn AUTO ANSWER on by
pressing
.
pressing
.
AUTO ANSWER
AUTO ANSWER
You have to
set this.
▼
▼
ATOR/INTERCOM
ATOR/INTERCOM
●
●
The arrow (▼) is shown on
The arrow (▼) is shown on
the right of the display.
the right of the display.
When receiving phone
calls:
The unit will activate the
answering device and record
voice messages.
When receiving calls:
All incoming calls will be
answered as faxes.
This is how
the unit will
operate.
When receiving faxes:
The unit will activate the fax
function to receive documents.
50
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Receiving Faxes
Voice mail service
(Distinctive Ring)
Mostly phone calls
Other
options
TEL/FAX mode
2-number example
To the
If you are near the
unit and want to
use it to receive
phone calls yourself
and faxes
same line
automatically, see
pages 54 and 55.
Facsimile No.
(555-1333)
Telephone No.
(555-1111)
Remote
fax activation
You need to subscribe
to Distinctive Ring
Service.
You plan to answer
the calls yourself.
You can also
receive a fax using
an extension
telephone. While
hearing a fax
calling tone with an
extension
Setting the Distinctive
TEL mode (p. 52)
Ring pattern (p. 58)
Select the same ring pattern
assigned to the facsimile
number. (Default setting is B.)
A: Standard ring (one long ring)
B:Double ring (two short rings)
C:Triple ring (short-long-short
rings)
Turn AUTO ANSWER off by
telephone, press
9
(pre-selected fax
activation code) to
receive a fax
(p. 56).
pressing
.
AUTO ANSWER
ATOR/INNTERCOM
D:Other triple ring (short-short-
long rings)
●
The arrow (▼) is not shown
on the right of the display.
When the fax machine
When receiving calls:
You have to answer all calls
manually.
detects a call matching the
selected Distinctive Ring
pattern: The fax machine will
activate the fax function.
To receive a fax document,
press
for
FAX/START
each fax receiving.
When the fax machine
detects other ring patterns:
The fax machine will operate
based on the AUTO
ANSWER setting.
51
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Receiving Faxes
TEL mode!
(answering all calls manually)
Activating TEL mode
If the arrow (▼) is shown on the right of the
display, turn it off by pressing
.
AUTO ANSWER
TEL MODE
Display:
ON
Receiving a fax using the
base unit
When the unit rings, press
1
2
or lift the handset to
DIGITAL SP-PHONE
answer the call.
AUTO ANSWER
FAX/START
DIGITAL SP-PHONE
STOP
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
FAX/START
press
.
CONNECTING.....
TALK
●
The unit will start fax reception.
Receiving a fax using the
handset
FAX
TALK
When the handset rings, press
.
Note:
1
2
●
If you do not answer the call within 10 rings,
the unit will temporarily activate the
answering device. The greeting message will
then be played and the other party can send
a fax.
Up to 30 sheets of printed paper can be held.
Remove the printed paper before it exceeds
30 sheets.
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
●
press FAX until a single beep is heard.
●
The unit will start fax reception.
To stop receiving
Fax reception in memory
When a printing problem is detected, the unit
will temporarily store the received document
into memory.
While the document is in memory:
— the display will show an error message and
the following alternately,
Press
.
STOP
Friendly reception feature
When you answer a call and hear a fax calling tone
(slow beep), the unit will automatically start fax
reception.
FAX IN MEMORY
Display:
●
If this feature is not required, set feature #46 to off
(p. 85).
— slow beeps will sound if feature #44 is set to
on (p. 85).
●
Follow the instructions on pages 89 and 90 to
solve the problem.
●
For memory capacity, see page 108.
52
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Receiving Faxes
FAX ONLY mode!
(all calls are received as faxes)
Activating FAX ONLY mode
Set feature #77 to “FAX ONLY” (p. 87).
1
If the arrow (▼) is not shown on the right of
2
the display, turn it on by pressing
.
AUTO ANSWER
●
The display will show the number of rings
before the unit answers a call in FAX
ONLY mode.
PICKUP & RCV FAX
AFTER 3 RINGS[±]
Display:
If you wish to change the ring setting, press
or until the desired number is
3
displayed, and press
.
SET
SET
▼
AUTO ANSWER
ON
●
When receiving calls, the unit will
automatically answer all calls and only
receive fax documents.
Note:
●
If the arrow (▼) is already shown on the right of the
display and you wish to change the ring setting, turn
the arrow off once then on again by pressing
and follow the instructions in
AUTO ANSWER
step 3.
●
This mode should not be used with a telephone line
which is used for both phone calls and faxes. Fax
communication will be attempted even if someone is
trying to call you. We recommend the following setup.
Example:
Line 1
– Phone calls
Line 2
– Faxes
Only a fax machine is connected.
53
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Receiving Faxes
TEL/FAX mode!
(receiving phone calls with ring signals and faxes
without ring signals when you are near the unit)
Use this mode when you are always near the fax machine, and want to receive faxes without the
unit ringing. When a call is received, the fax machine will work as follows. To set TEL/FAX mode,
see below.
A call is received.
The fax machine will not ring.
Duration depends on TEL/FAX
delayed ring setting.
This message will be played to the
calling party.
Hello! To send a fax, start
transmission.
Phone call
To speak with someone,
please wait.
●
The call is connected.
The fax machine will ring 3 times.
Duration depends on silent fax
recognition ring setting.
Fax calling
tone*
●
The calling party
will hear a different
ring back tone.
The fax machine will automatically
receive documents without
ringing.
Answer the call.
●
If the call is not answered, this
message will be played.**
No one is available to take
your call right now.
Please try again later.
Thank you.
●
Then the fax machine will activate the
* A fax calling tone is automatically generated by
the sending fax machine. Some fax machines
do not have this capability.
** You can record your own greeting message
(p. 63).
fax function for a case in which the
other party’s fax machine does not
send a fax calling tone.
Note:
To set TEL/FAX mode
●
The base unit will display the following when a
1. Set feature #77 to “TEL/FAX” (p. 87).
call is received.
2. If the arrow ( ) is not shown on the right of the
▼
INCOMING CALL
Display:
display, turn it on by pressing
AUTO ANSWER
.
●
●
The ringer should be on (p. 23, 24).
If the ring detection (p. 58) is set and a different
ring pattern is received, the unit will not receive
the fax automatically.
Display:
▼
ON
54
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Receiving Faxes
When an extension telephone is connected
A call is received.
The fax machine will not ring, but
the extension telephone will ring
2 times.
Duration depends on TEL/FAX
delayed ring setting.
This message will be played to the
calling party.
Phone call
Hello! To send a fax, start
transmission.
To speak with someone,
please wait.
The extension telephone will not ring but
the fax machine will ring 3 times.
Duration depends on silent fax
recognition ring setting.
●
The call is connected.
Fax calling
tone*
The fax machine will automatically
receive documents without
ringing.
●
The calling party will hear a different
ring back tone.
Answer the call.
●
If the call is not answered, this
message will be played.**
No one is available to take
your call right now.
Please try again later.
Thank you.
* A fax calling tone is automatically generated by
the sending fax machine. Some fax machines
do not have this capability.
** You can record your own greeting message
(p. 63).
●
Then the fax machine will activate the
fax function for a case in which the
other party’s fax machine does not
send a fax calling tone.
TEL/FAX delayed ring setting
Silent fax recognition ring setting
The number of rings generated before the fax
machine answers depends on the setting of feature
#78 on page 87. The fax machine will not generate
an audible ring during this time.
The fax machine generates audible rings to
indicate that it is receiving a phone call. The
number of rings generated depends on the setting
of feature #30 on page 83. This signal will not ring
at an extension telephone.
55
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Receiving Faxes
Extension telephone!
If you use the fax machine with an extension telephone, you can receive fax documents using
the extension telephone. You do not have to press FAX/START on the fax machine.
Important:
●
Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.
When the extension telephone rings, lift the
1
2
handset of the extension telephone.
To the same line
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
Extension telephone
9
press
(pre-selected fax activation
code) firmly.
Hang up the handset.
●
3
The fax machine will start reception.
Note:
●
You can change the fax activation code in feature
#41 (p. 84).
56
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Receiving Faxes
Pager call - when the unit receives a fax or !
voice message!
This feature allows your unit to call your pager when your unit receives a fax document or an
incoming voice message.
Check that your pager received
the pager test call.
Press MENU
.
10
11
1
2
3
SYSTEM SET UP
Display:
PRESS NAVI.[I H]
DIGITAL SP-PHONE
Press
.
Press
, then 7 0 .
PAGER CALL
MODE=OFF
[±]
[±]
Press
or
to select “ON”.
PAGER CALL
MODE=ON
●
If this feature is not required, select “OFF”.
Press SET
.
4
NO.=
MENU
SET
Enter your pager number up to 30 digits.
DIGITAL SP-PHONE
5
6
7
NO.=12025551234
Example:
Press SET
.
PIN=
Enter your pager access code up to 10 digits
if required.
PIN=12345678
Example:
Press SET
.
8
MSG.=07734
●
The default code 07734 will show “Hello!”
on your pager.
Note:
●
If you have subscribed to a Caller ID service,
●
If you want to change this message, enter
your message up to 30 digits.
instead of the message you entered in
step 8, your pager will display the caller’s
telephone number, followed by “11” or “22”.
11: When your unit receives a voice message.
22: When your unit receives a fax document.
If you have not entered a message in step 8,
your pager will only display “11” or “22”.
Press SET
●
.
9
The unit will dial the stored number.
●
PAGER TEST
57
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Distinctive Ring
Using with a voice mail service!
Important:
●
When you have a single telephone line and subscribe to a telephone company’s voice
mail service, you must also subscribe to the Distinctive Ring Service if you want to
receive faxes automatically as well as voice messages. For more information about
telephone services, contact your telephone company.
When you subscribe to Distinctive Ring Service, your telephone company will assign you a new
fax number and will also tell you the assigned ring pattern. Please complete the following setup
on your fax machine to identify the assigned ring pattern.
Press MENU
.
1
2
3
SYSTEM SET UP
Display:
, then
PRESS NAVI.[I H]
Press
Press
.
3 1
RING DETECTION
MODE=B
[±]
or
to select the ring pattern
assigned by the telephone company.
MENU
SET
A: Standard ring (one long ring)
B: Double ring (two short rings) (default
setting)
C: Triple ring (short-long-short-rings)
D: Other triple ring (short-short-long rings)
OFF: Turns off the feature
Press SET
.
4
5
SETUP ITEM [ ]
Press MENU to exit the program.
Note:
●
Once you have programmed the assigned ring pattern
into the fax machine, turn AUTO ANSWER off so that the
fax machine is in TEL mode.
●
In TEL mode, the fax machine will recognize incoming
faxes on the first ring pattern and answer automatically.
For phone calls, the fax machine will ring as a normal
call.
58
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Copying
Making a copy!
The unit can make single or multiple copies (up to 50).
Adjust the width of the document guides to
1
2
the size of the document.
Document guides
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
F
A
C
E
D
!!!STANDARD
PRESS NAVI.[+ -]
O
W
Display:
N
●
If necessary, press
or
repeatedly
to select the desired resolution (see
below).
Press COPY
.
3
4
NUMBER=1
COPY:PRESS START
START
STOP
NUMBER=1
OR PRESS NAVI.
COPY
H
●
If necessary, enter the number of copies
(up to 50).
START
Press
●
.
The unit will start copying.
Note:
●
Any transmittable document can be copied (p. 44).
Quick scan feature
To select the resolution
With this feature, the unit can scan the
document into memory before copying. This
feature is helpful when you want to remove the
document for other uses. To use this feature,
activate feature #34 on page 83 and make a
copy. After storing, the unit will print the
document.
Select the desired resolution according to the type of
document.
– FINE: For printed or typewritten originals with small
printing.
– SUPER FINE: For originals with very small printing.
– PHOTO: For originals containing photographs, shaded
drawings, etc.
●
If the document exceeds the memory
● If you select “STANDARD”, copying will be done using
“FINE” mode.
capacity (p. 108), copying will be canceled
and this feature will be turned off
automatically.
You can also select the resolution after pressing
COPY
in step 3.
To stop copying
1. Press
3 times.
STOP
Press
.
STANDARD [+ -]
Display:
<NUMBER>H
2. Press
or
repeatedly to select the desired
resolution.
59
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Copying
Convenient way to make a copy!
To enlarge a document
1. Press
in step 3 on page 59.
ZOOM 100% [+ -]
Display:
<COLLATE>H
2. Press
to select “150%” or “200%”.
●
The unit will only enlarge the center most part of the document, printing it on two pages.
Example of a 150% enlarged copy
Example of a 200% enlarged copy
Original document
Original document
Enlarged copy
Enlarged copy
A
E
B
F
C
G
D
H
A
E
B
F
C
G
D
H
B C
B C
Area to be
enlarged
Area to be
enlarged
F G
F G
To reduce a document
1. Press
in step 3 on page 59.
ZOOM 100% [+ -]
Display:
<COLLATE>H
2. Press
to select “92%”, “86%” or “72%”.
●
See below for the recommended reduction rates.
Letter = 216 mm x 279 mm
Setting
Size of recording paper
Size of original document
(81/2" x 11")
Legal = 216 mm x 356 mm
(81/2" x 14" )
Letter
Legal
A4
Letter
Letter, A4, Legal
A4, Letter
A4
100%
(default)
A4
= 210 mm x 297 mm
(81/4" x 1111/16" )
92%
86%
Letter
Letter
Letter
A4
A4
Legal
72%
Legal
Note:
●
If the appropriate reduction rate is not selected, the document may be divided and the top of the second
sheet will be deleted.
●
If the image at the bottom of the document is not copied when you copy a document as long as the
recording paper, try 92% or 86%.
60
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Copying
To collate multiple copies
The unit can collate multiple copies in the same order as the original document pages.
1. Press
2 times in step 3 on page 59.
COLLATE OFF[+ -]
Display:
<RESOLUTION>H
2. Press
or
repeatedly until the following is displayed.
COLLATE ON [+ -]
<RESOLUTION>H
Example: Making two copies of a 4-page original document
4
3
1
2
1
1
2
2
4
3
3
3
4
2
4
1
Uncollated pages
Collated pages
Note:
●
The unit will store the documents into memory while collating the copies. If memory becomes full while
storing, the unit will only print out the stored pages.
●
After copying, the collating feature will turn off automatically.
61
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Setup
TAD/FAX mode!
(receiving phone calls and faxes automatically)
When TAD/FAX mode is set, the unit will work as a fax machine and/or answering device.
If a fax tone is detected, the unit will automatically receive the fax. If a phone call is detected, the
answering device will play a greeting message and the caller can leave a voice message.
Setting up the voice and fax message reception
Make sure that feature #77 is set to
1
2
“TAD/FAX” (p. 87).
If the arrow ( ) is not shown on the right of
▼
the display, turn it on by pressing
AUTO ANSWER
.
●
The unit will play the pre-recorded greeting
message.
●
The display will show the ring setting in
TAD/FAX mode.
PICKUP &RCV CALL
AFTER 2 RINGS[±]
Display:
If you wish to change the ring setting, press
or until the desired setting (see
3
AUTO ANSWER
Note:
SET
below) is displayed, and press
.
SET
●
You can change the speaker volume after
setting the ring setting. Press or
●
If the arrow ( ) is already shown on the right
▼
while listening to the greeting message.
The remaining time for recording incoming
messages will be displayed.
of the display and you wish to change the
ring count, turn it off once then on again by
pressing AUTO ANSWER and follow the
instructions in step 3.
●
_TIME_=_10m13s
Example:
●
●
The incoming message recording time can
be changed (feature #10 on page 81).
When the remaining time is low, erase
unnecessary messages (p. 66). For voice
memory capacity for incoming messages,
see page 108.
●
While an incoming call is being recorded, you
can monitor it through the speaker. If this
feature is not required, set feature #67 to off
(p. 87).
Ring setting in TAD/FAX mode
You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF.
TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are
any new voice messages. If the unit answers on the second ring, there is at least one new recorded
message. If the unit answers on the fourth ring, there are no new recorded messages. To save the toll
charges for the call, hang up immediately when you hear the third ring. The third ring indicates that there
are no new recorded messages.
RINGER OFF: The unit will answer without ringing.
●
If you subscribe to a Caller ID service, set to 2 or more rings.
●
This setting can also be changed by feature #06 on page 80.
62
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Greeting
Recording your own greeting messages!
You can record your own greeting messages for TAD/FAX and TEL/FAX modes. When receiving
a call, your own greeting message will be played instead of the pre-recorded message. The
recording time will be limited to 16 seconds. We recommend you record your message within 12
seconds to make it easier to receive faxes.
Suggested messages
“This is (your name, business and/or telephone number). We are
TAD/FAX greeting message unable to answer right now. To send a fax, start transmission. To
leave a message, speak after the beep. Thank you.”
“This is (your name, business and/or telephone number). We are
TEL/FAX greeting message
unable to answer right now. Please try again later. Thank you.”
Select the desired mode (TAD/FAX or
1
2
TEL/FAX) where you want to record a greeting
message (feature #77 on page 87).
Press RECORD 2 times.
●
The display will show the following
according to your selection in step 1.
TAD GREETING
TAD/FAX mode:
PRESS SET
TEL/FAX GREETING
TEL/FAX mode:
PRESS SET
Press
.
SET
STOP
RECORD
3
4
●
A long beep will sound.
SET
Microphone
Speak clearly about 20 cm (8 inches) away
from the microphone.
●
The display will show the remaining
Note:
recording time.
●
You can choose 60 seconds for your own
TAD/FAX greeting message (feature #54 on
page 86).
TAD REC. 16s
TAD/FAX mode:
— If you change to 60 seconds, we
recommend that you tell the caller in your
own TAD/FAX greeting message to press
9 before starting fax transmission.
— If you change to 16 seconds from 60
seconds, your own recorded TAD/FAX
greeting message will be deleted. When
receiving a call, the pre-recorded message
will be played.
T/F REC. 16s
TEL/FAX mode:
When finished recording, press STOP
.
●
5
The unit will repeat your message.
Adjust the volume using
or
.
63
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Greeting
Checking the greeting messages
Select the desired mode (TAD/FAX or
TEL/FAX) for the greeting message you want
to listen to (feature #77 on page 87).
1
If the arrow (▼) is not shown on the right of
the display, turn it on by pressing
2
AUTO ANSWER
.
If the arrow (▼) is shown on the right of the
display, turn it off once then on again.
●
The display will show the following
according to your selection in step 1.
PICKUP &RCV CALL
TAD/FAX mode:
[±]
AFTER 2 RINGS
AUTO ANSWER
TEL/FAX MODE
TEL/FAX mode:
●
The unit will play the greeting message.
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Greeting
Erasing your own recorded greeting messages
!
Select the desired mode (TAD/FAX or
TEL/FAX) for the greeting message you want
to erase (feature #77 on page 87).
1
2
Press ERASE 2 times.
●
The display will show the following
according to your selection in step 1.
TAD GREETING
TAD/FAX mode:
PRESS SET
TEL/FAX GREETING
TEL/FAX mode:
PRESS SET
ERASE
Press
.
SET
SET
STOP
3
4
ERASE GREETING?
YES:SET/NO:STOP
●
To cancel erasing, press STOP
.
Press
.
SET
GREETING ERASED
●
When receiving a call, the pre-recorded
greeting message will be played.
65
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Incoming Messages
Listening to recorded messages using the base unit
!
When the unit has recorded new voice messages:
— the PLAY MESSAGES indicator will flash,
— the call counter will show the total number of recorded messages, and
— slow beeps will sound if the message alert feature is activated (feature #42 on page 84).
Example:
02
Call counter
Press
.
PLAY MESSAGES
FLASH/LIGHT
●
Only the new recorded messages will be
played.
●
●
Adjust the speaker volume using
.
After playing back all of the new messages,
the PLAY MESSAGES indicator will stop
flashing but will remain lit up.
or
If you press
at this
PLAY MESSAGES
time, all the recorded messages will be
played.
SLOW
QUICK
ERASE
SET
STOP
To repeat a message
To change the playback speed
Press
while listening to the message.
within 5 seconds of the
Press QUICK to play messages at one and a
half times the original speed.
●
If you press
beginning of the message, the previous
message will be played.
Press SLOW to play messages at half the
original speed.
●
●
To play back a specific message, press
or
To return to the original speed, press QUICK
and search for the message you want to
listen to.
or SLOW again during quick or slow playback.
To erase a specific message
To skip a message
Press ERASE while listening to the message
you want to erase.
Press
to play the next message.
To erase all the messages
To stop playback
Check that you have listened to all of the recorded
messages.
Press STOP
.
●
If you press
within 1
PLAY MESSAGES
minute, the unit will resume playing the rest of
the messages.
1. Press ERASE
.
ALL MESSAGES
PRESS SET
Display:
.
Voice time/day stamp
2. Press
During playback, a synthesized voice will
announce the time and day of the week that each
message was recorded.
SET
SET
ERASE MESSAGES?
YES:SET/NO:STOP
3. Press
.
●
Messages recorded in voice mailbox will not be
erased.
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Incoming Messages
Listening to recorded messages using
the handset!
Press
.
PLAYBACK
1
Remote
Example: operation
11111v11111CH10
●
The TALK indicator will flash.
The voice guide will tell you the number of
new messages and they will be played
automatically.
TALK
indicator
●
REPEAT
GHI
ABC
Voice guide example:
3 new messages.
SKIP
NEW MSG
JKL
●
●
To repeat only the new messages:
ALL MSG
Press
.
4
ON
AUTO ANSWER
To listen to all the messages:
Press
.
5
PLAYBACK
AUTO ANSWER
OFF
Press
to end the operation.
PLAYBACK
2
●
The TALK indicator will turn off.
When there are no new messages
To skip a message
The voice guide will be heard.
Press 2 to play the next message.
Voice guide example:
No new messages
To erase a specific message
Press
4 while listening to the message you
want to erase.
Voice guide example:
5
Press
or wait 4 seconds to listen to all the
messages.
The message has been erased.
When voice memory is full
The voice guide will be heard after playing the
messages.
●
A long beep will sound. The unit will then play
back the next message.
To erase all the messages
Voice guide example:
5
Press
to erase all the messages.
Sorry, no more memory.
Please erase unnecessary messages.
Voice guide example:
All messages have been erased.
Erase some or all of the messages.
To repeat a message
●
A long beep will sound.
Press
while listening to the message.
1
To turn AUTO ANSWER on or off
●
If you press 1 within 5 seconds of the
beginning of the message, the previous
message will be played.
To turn AUTO ANSWER on (TAD/FAX mode),
7
press
.
To turn AUTO ANSWER off (TEL mode),
9
press
.
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Recording
Memo message!
(leaving a message for others or yourself)
To leave a private message for yourself or someone else, you can record a voice memo. This
memo can be played back later, either directly or remotely.
Press RECORD
.
1
2
MEMO MESSAGE
PRESS SET
Display:
Press SET
.
●
A long beep will sound.
MEMO RECORDING
Speak clearly about 20 cm (8 inches) away
from the microphone.
3
4
RECORD
Microphone
STOP
When finished recording, press STOP
.
SET
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Remote Operation
Operating from a remote location!
The following operations can be performed from a remote location using a touch tone telephone.
Program the remote operation ID (feature #11 on page 81) and set the unit to TAD/FAX
mode before going out (p. 62).
Dial key
Remote command
Page Dial key
Remote command
Page
71
Skips the greeting message
71
0
Erases a specific message
4
Repeats a message
Skips a message
70
1
2
4
5
6
7
Erases all messages
71
71
71
71
71
71
5
70
Changes to TEL mode
Turns ON message transfer
Turns OFF message transfer
Turns ON pager call
8 0
New message playback
All message playback
Room monitor
70
8 1
70
8 2
71
8 3
Re-records a greeting message 71
Stops re-recording of a greeting
message
71
8 4
Turns OFF pager call
9
Remote operation card
Please cut out and carry this card for assistance when using the remote operation.
Mailbox Remote Operation
Notice of Remote Operation
■
●
●
Recording a message in a
mailbox:
1. Call your unit.
The remote operation is
available only from a touch
tone telephone when the
unit is in TAD/FAX mode.
When the unit is in TEL
mode, call your unit and
wait for 10 rings. The
answering device will
temporarily answer the line.
Enter the remote operation
ID during the greeting
message.
2. Press
and the
or
mailbox no. (
).
1
2
3. Leave a message.
■
Retrieving messages from
a mailbox:
1. Call your unit.
2. Press
and the
or
mailbox no. (
).
1
2
3. Enter the mailbox
password
4. Press the remote
The unit will switch to
TAD/FAX mode.
When you press a key,
press firmly.
.
●
●
command key (see the
reverse side).
To send a document, press
●
8 1
8 2 , 8 3 and
,
. When a fax tone is
9
8 4
cannot be used.
heard, start transmission.
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Remote Operation
Listening to recorded messages
Call your unit from a remote touch tone telephone.
1
Enter the remote operation ID during TAD/FAX greeting playback.
2
When there are new messages
The voice guide will tell you the number of
new messages and they will be played
automatically.
When there are no new
messages
No new messages.
Voice guide example:
5
Press
or wait for 4 seconds to listen to
3 new messages.
all the messages.
●
To repeat a message:
When voice memory is full
Press
.
1
1
If you press
within 5 seconds of the
Sorry, no more memory.
Please erase unnecessary
messages.
beginning of a message, the previous
message will be played.
●
●
●
To skip a message:
2
Press
.
Erase some or all of the messages (p. 71).
To repeat only the new messages:
4
Press
To listen to all the messages:
Press
.
.
5
Answering Device Remote Operation
1. Call your unit.
2. Enter the remote operation
Key
Remote command
New message playback
All message playback
Room monitor
4
5
6
ID
during the
greeting message.
●
The new messages will be
played automatically.
If there are no new
messages, wait for 4
seconds. All the messages
will be played back.
Re-records a greeting
message
7
9
●
Stops re-recording of a
greeting message
4
5
Erases a specific message
Erases all messages
3. Press the remote command
key(s) within 10 seconds.
8 0
8 1
8 2
8 3
8 4
Changes to TEL mode
Turns ON message transfer
Turns OFF message transfer
Turns ON pager call
Key
Remote command
Skips the greeting message
Repeats a message
0
1
2
Turns OFF pager call
Skips a message
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Remote Operation
Other remote operations
Erasing a specific message
■
■
Turning the message transfer on or off
Press
want to erase.
Voice guide example:
while listening to the message you
You must pre-program a transfer telephone
number beforehand (feature #60 on page 86).
4
Press
to turn ON the message transfer.
8
8
1
The message has been erased.
Message transfer is set.
Transfer phone number is 123···.
●
A long beep will sound. The unit will then play
back the next message.
Press
to turn OFF the message transfer.
2
■
Erasing all the messages
Message transfer is off.
Press
to erase all the messages.
5
●
If a transfer telephone number is not
programmed, you cannot turn this feature ON.
All messages have been erased.
A long beep will sound.
●
Transfer phone number is not set.
■
Monitoring the room
Press
to monitor the sound for about 30
6
■
Turning the pager call on or off
seconds in the room where the unit is installed.
You must program a pager number beforehand
(feature #70 on page 57).
●
After 30 seconds, a beep sounds. To continue
monitoring, press
again within 10 seconds.
6
Press
to turn ON the pager call.
8
3
■
Recording a marker message
You can leave an additional message.
1. Wait for the voice guide.
Pager call is set.
Pager number is 098765432.
Press
to turn OFF the pager call.
8
4
All messages have been played.
Pager call is off.
2. Wait about 10 seconds.
Please leave your name and
message after the beep.
●
If a pager number is not programmed, you
cannot turn this feature ON.
3. Leave a message after the beep.
Pager number is not set.
■
Re-recording a greeting message
■
Changing the receive mode
You can change the contents of the greeting
messages for TAD/FAX mode.
Press
to change the receive mode from
8
0
TAD/FAX to TEL.
1. Press
to start recording.
7
●
You cannot return to TAD/FAX mode in the same
●
A long beep will sound.
call. To return to TAD/FAX mode, see below.
2. Speak clearly up to 16 seconds.
●
If you pause for over 2 seconds, 6 beeps
will sound and the recording will stop.
Repeat from step 1 within 10 seconds.
■
Returning to TAD/FAX mode
1. Call your unit and wait for 10 rings.
●
The answering device will temporarily
3. When finished recording, press 9 .
answer the call.
2. Enter the remote operation ID during the
greeting message.
●
The new greeting message will be played.
■
Skipping the greeting message
●
Your unit will switch to TAD/FAX mode.
Press
during the greeting message playback.
0
●
The unit will skip the rest of the greeting
message.
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Voice Mailbox
How callers can leave you private messages!
This unit has two mailbox memories. Your caller can leave a private message in a specific
mailbox. Only the person who knows the password can retrieve a message from a mailbox. This
feature is useful when you share this unit with other people.
To use a mailbox
1. Record your own TAD/FAX greeting message (p. 63).
Suggested message: “This is (your name). We are unable to answer right now. To send a
fax, start transmission. To leave a message, speak after the beep. To leave a private
message, press
and the desired mailbox number 1 or 2. Thank you.”
2. Record your own mailbox greeting message if necessary (p. 73).
Suggested message: “This is (personal name). Please leave your name and message after
the beep.”
3. Change the mailbox password if necessary.
— For mailbox 1 password, see feature #51 on page 85.
— For mailbox 2 password, see feature #52 on page 85.
4. Set the unit to TAD/FAX mode (p. 62).
How incoming messages are recorded in a mailbox
Call your unit from a remote touch tone telephone.
1
●
The TAD/FAX greeting message will be played.
Press
and the desired mailbox number ( 1 or 2 ).
2
3
●
A mailbox greeting message will be played.
After the beep, leave a message.
Note:
●
If the caller does not enter the mailbox number in step 2, the message will be recorded in the common
memory.
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Voice Mailbox
Recording your own mailbox greeting
messages!
The recording time is limited to 16 seconds for each mailbox.
Suggested message
“This is (personal name). Please leave your name and message after the beep.”
STOP
Press MENU
.
1
2
SYSTEM_SET_UP
PRESS NAVI.[I H]
Display:
_
For mailbox 1:
Press , then
.
5
5
5
BOX1_GREETING
CHECK
[±]
________
MENU
SET
For mailbox 2:
Press
, then
.
6
Microphone
BOX2_GREETING
CHECK
[±]
________
To check the mailbox greeting message
1. For mailbox 1
Press
or
to select “RECORD”.
5 5
Press
,
.
MENU
3
4
5
BOX1_GREETING
Example:
RECORD
[±]
_______
For mailbox 2
5 6
Press
,
.
MENU
2. Press
or
to select “CHECK”.
Press SET
.
BOX1_REC.
16s
3. Press
.
SET
Example:
●
The unit will play the message.
4. Press
.
MENU
Speak clearly about 20 cm (8 inches) away
from the microphone.
To erase your own mailbox greeting
message
●
The display will show the remaining
recording time.
1. For mailbox 1
BOX1_REC.
15s
5 5
Press
,
,
.
MENU
Example:
For mailbox 2
Press
5 6
.
MENU
When finished recording, press STOP
.
2. Press
or
to select “ERASE”.
6
7
●
The unit will repeat your message. Adjust
the volume using or
3. Press
.
.
SET
●
Your own message will be erased.
Press MENU
.
4. Press
.
MENU
73
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Voice Mailbox
Listening to recorded messages using
the base unit!
Press
2 times.
1
2
ERASE
RECORD
MAILBOX
[+ -]
_
Display:
Press
number is displayed.
or
until the desired mailbox
NEW MESSAGES
_
Example:
MAILBOX2 [±] 02
_ _
PRESS
REC/ERASE/PLAY
Press
.
PLAY MESSAGES
3
If you have programmed your own mailbox
password, enter it.
SET STOP
PLAY MESSAGES
PASSWORD=
Note:
●
●
Only the new recorded messages will be
The following features can be used during
playback. See page 66 for details.
– To repeat a message
played.
●
If there are no new messages, the unit will
– To skip a message
play back all the recorded messages.
– To stop playback
Press
to end the operation.
STOP
– To change the playback speed
– To erase a specific message
4
To record a memo message into a mailbox
To erase all the messages in a mailbox
1. Press
2 times.
1. Press
2 times.
or
2. Press
until the desired mailbox
MAILBOX
[+ -]
_
Display:
number is displayed.
Example:
MAILBOX1 [±] 01
_ _
2. Press
or
until the desired mailbox
number is displayed.
PRESS
REC/ERASE/PLAY
Example:
MAILBOX1 [±] 00
_ _
3. Press
.
ERASE
PRESS
REC/ERASE/PLAY
BOX1 ERASE OK?
YES:SET/NO:STOP
3. Press
.
RECORD
4. Press
.
SET
●
A long beep will sound.
BOX1 RECORDING
Example:
4. Speak clearly about 20 cm (8 inches) away from
the microphone.
5. When finished recording, press STOP
.
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Voice Mailbox
Listening to recorded messages using
the handset!
Press
.
PLAYBACK
1
2
3
Remote
Example: operation
11111v11111CH10
For mailbox 1:
Press
For mailbox 2:
Press
TALK
indicator
1
.
2
.
1
GHI
2
Enter the mailbox password
(default setting “555”).
NEW MSG
JKL
●
The TALK indicator will flash.
●
The voice guide will tell you the number of
ALL MSG
new messages and they will be played
automatically.
PLAYBACK
Voice guide example:
3 new messages.
●
To repeat only the new messages:
Press
.
4
●
To listen to all the messages:
Press
.
5
Press
to end the operation.
PLAYBACK
4
●
The TALK indicator will turn off.
Note:
●
The following features can be used during playback.
See page 67 for details.
– To repeat a message
– To skip a message
– To erase a specific message
– To erase all the messages
●
For the following, see page 67.
– When there are no new recorded messages.
– When voice memory is full.
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Voice Mailbox
Listening to recorded messages from a remote
location!
Call your unit from a remote touch tone telephone.
1
2
Press
and the desired mailbox number ( 1 or 2 ) during TAD/FAX greeting playback.
●
If you have recorded your own mailbox greeting message, it will be played.
Enter the mailbox password (default setting “555”).
3
●
If you have programmed your own mailbox password, enter it instead of “555”.
Note:
●
For details on remote operation, see pages 69–71.
1 , 8 2 , 8 3 , and 8 4 cannot be used.
8
To listen to messages in another memory after playback
Press
or
and
(for the common memory), then enter the remote operation ID.
0
Press
and the desired mailbox number ( 1 or 2 ), then enter the mailbox password.
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Option
Transferring recorded messages to another
telephone!
To use this feature, program the transfer telephone number first (feature #60 on page 86) and
set the unit to TAD/FAX mode.
This feature allows your unit to call a designated telephone number each time an incoming voice
message is recorded. You can retrieve the transferred message during the same call using the
remote operation.
1. An incoming voice message is recorded in your unit.
2. Your unit calls the transfer telephone number.
3. Answer the call with the transfer telephone.
4. Your unit will play the transfer greeting message.
Pre-recorded message:
This is a telephone answering system.
Please enter your remote ID for remote operation.
●
This message can be changed (p. 78).
5. Enter the remote operation ID (feature #11 on page 81).
6. Retrieve the message using the remote operation (p. 69–71).
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Option
Recording your own transfer greeting message
!
The recording time is limited to 16 seconds.
Suggested message
“This is a transferred message from (your name, business and/or telephone number). Please
enter your remote ID for remote operation.”
Press MENU
.
1
STOP
SYSTEM_SET_UP
PRESS NAVI.[I H]
Display:
_
Press
Press
, then 6 1 .
2
3
4
5
TRNS-GREETING
CHECK [±]
________
or
to select “RECORD”.
TRNS-GREETING
RECORD
MENU
SET
[±]
_______
Microphone
Press SET
.
TRNS__REC. 16s
Speak clearly about 20 cm (8 inches) away
from the microphone.
●
The display will show the remaining
recording time.
TRNS__REC. 15s
Example:
When finished recording, press STOP
.
6
7
●
The unit will repeat your message. Adjust
the volume using or
.
Press MENU
.
To check the transfer greeting message
To erase your own transfer greeting
message
MENU
6 1
1. Press
,
.
1. Press
,
6 1 .
MENU
2. Press
or
to select “CHECK”.
2. Press
or
to select “ERASE”.
3. Press
.
SET
●
3. Press
.
SET
The unit will play the message.
●
Your own message will be erased.
4. Press
.
MENU
4. Press
.
MENU
●
When transferring a call, the
pre-recorded transfer greeting message
will be played.
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Features Summary
Programming!
The unit provides various programming features. Program the desired settings by referring to the
programming tables (p. 80–87).
General programming method
Press MENU
.
1
2
SYSTEM SET UP
Display:
PRESS NAVI.[I H]
Select the feature you wish to program.
For basic features (p. 80, 81):
Press
feature is displayed.
For advanced features (p. 82–87):
or
until the desired
MENU
SET
Press
or
until the following is
displayed,
ADVANCED MODE
PRESS SET
then press SET and press
or
until the desired feature is displayed.
●
The current setting of the feature will be
displayed.
Press
or
until the desired setting
3
is displayed.
●
This step may be slightly different
depending on the feature.
Press SET
.
●
4
5
The setting you selected is set, and the
next feature will be displayed.
To exit programming, press MENU
.
Programming by entering the program code
To cancel programming
number directly
Press
to exit the program.
MENU
You can select a feature by directly entering the program
code (# and 2-digit number) instead of using
in step 2.
or
1. Press
.
MENU
2. Press
and the 2-digit code number.
3. Follow steps 3 to 5 above.
●
See programming tables for code numbers (p. 80–87).
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Features Summary
Basic features!
How to set menu options
1. Press MENU
.
2. Press
or
until the desired feature
until the desired setting
is displayed.
Note:
●
For features #01, #02 and #03, refer to the pages
3. Press
or
in the below table.
Step 3 may be slightly different depending on the
feature.
is displayed.
4. Press SET
5. Press MENU
●
●
.
.
See page 79 for more details.
Programming table
Code
Feature & Display
Settings
How the unit operates
mm/dd/yy
hh:mm
(2 digits for
each entry)
Setting the date and time
See page 17 for details.
SET DATE & TIME
PRESS SET
#01
Setting your logo
See page 18 for details.
See page 20 for details.
(Up to 30
characters)
#02
#03
YOUR LOGO
PRESS SET
Setting your facsimile telephone
number
(Up to 20
digits)
YOUR FAX NO.
PRESS SET
Printing the sending report
“ERROR”: The sending report will
be printed only when fax
transmission fails.
“ON”: The sending report will be
printed out after every transmission.
ERROR
ON
SENDING REPORT
MODE=ERROR [±]
#04
To print and check the sending
report for fax transmission results
(p. 44).
OFF
Changing the ring setting in
TAD/FAX mode
This setting is also available after
activating TAD/FAX mode.
See page 62 for details.
1, 2, 3, 4
TAD RING COUNT
RINGS=2
[±]
TOLL SAVER
RINGER OFF
To change the number of rings
before the unit answers a call
in TAD/FAX mode.
#06
Changing the ring setting in FAX
ONLY mode
This setting is also available after
activating FAX ONLY mode (p. 53).
FAX RING COUNT
RINGS=3
[±]
1, 2, 3, 4
To change the number of rings
before the unit answers a call
in FAX ONLY mode.
(The default setting is in bold type.)
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Features Summary
Code
#10
Feature & Display
Settings
How the unit operates
Changing the incoming message
recording time
“VOX”: Unlimited
“1 MIN”: Up to 1 minute
VOX
RECORDING TIME
MODE=VOX
[±]
1 MIN
Setting the remote operation ID
1. Follow steps 1 and 2 on page 80.
2. Enter any 3-digit number except a
number using 0 or 7.
REMOTE TAD ID
ID=111
#11
#13
ID = 111
3. Press
.
SET
4. Press
.
MENU
“TONE”: For tone dial service.
“PULSE”: For rotary pulse dial
service.
Setting the dialing mode
TONE
DIALING MODE
MODE=TONE
[±]
If you cannot dial, change the
setting depending on your
telephone line service.
PULSE
Setting the recording paper size
“LETTER”: Letter or legal size paper
LETTER
= Paper width is 216 mm (81⁄2" )
“A4”: A4 size paper
PAPER SIZE
#16
#17
=LETTER
[±]
= Paper width is 210 mm (81⁄4")
A4
Setting the ringer pattern
You can select the ringer pattern. The
selected ringer pattern will sound
while setting.
A
B
C
RINGER PATTERN
MODE=A
[±]
(The default setting is in bold type.)
81
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Features Summary
Advanced features!
How to set menu options
3. Press
is displayed.
4. Press SET
or
until the desired setting
1. Press MENU
2. Press or
displayed,
.
until the following is
.
5. Press MENU
.
ADVANCED MODE
PRESS SET
Display:
Note:
then press SET and press
or
●
Step 3 may be slightly different depending on the
feature.
until the desired feature is displayed.
●
See page 79 for more details.
Programming table
Code
Feature & Display
Settings
ON
How the unit operates
Setting the journal report to print
automatically
“ON”: The unit will print the journal
report automatically after every 30
new fax communications (p. 44).
#22
AUTO JOURNAL
MODE=ON
[±]
OFF
Sending document overseas
“NEXT FAX”: This setting is effective
only for the next attempted fax
transmission. After transmission, the
unit will return to the previous setting.
“ERROR”: When the previous fax
transmission fails and you redial
the same number.
NEXT FAX
OVERSEAS MODE
MODE=ERROR [±]
If you have difficulty sending an
overseas fax, activate this feature
before starting transmission. This
feature makes sending documents
easier as the transmission speed is
slowed down.
#23
ERROR
●
This feature is not available for
broadcast transmission.
OFF
●
The calling charge may be higher.
Sending a fax at a specified time
To send a document:
1. Insert the document.
2. Follow steps 1 and 2 above.
DELAYED SEND
ON /
fax no. /
hh:mm
MODE=OFF
[±]
3. Press
or
to select “ON”.
This feature allows you to take
advantage of low-cost calling hours
offered by your telephone
company.
The setting can be reserved to
take place up to 24 hours in
advance.
4. Press
.
SET
5. Enter the fax number.
6. Press
7. Enter the transmission start time.
.
SET
#25
●
Press
8. Press
9. Press
●
to select “AM” or “PM”.
.
SET
MENU
OFF
.
To cancel after programming,
press
then
.
STOP
SET
Setting the Caller ID list to print
automatically
“ON”: The unit will print the Caller
ID list automatically after every 30
new calls (p. 35).
ON
#26
AUTO CALL. LIST
MODE=ON
[±]
OFF
(The default setting is in bold type.)
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Features Summary
Code
#30
Feature & Display
Settings
How the unit operates
Changing the silent fax
recognition ring setting
See pages 54 and 55 for details.
SILENT FAX RING
RINGS=3
[±]
3, 4, 5, 6
To change the number of rings
when the unit detects a phone call
in TEL/FAX mode.
Setting the Distinctive Ring
pattern
See page 58 for details.
A, B, C, D
#31
#34
RING DETECTION
MODE=B
[±]
OFF
Setting the quick scan
“ON”: The unit will store the
documents first and release them.
QUICK SCAN
MODE=OFF
ON
●
If the document exceeds the
[±]
memory capacity (p. 108),
sending/copying will be canceled
and this feature will be turned off
automatically.
To scan the document into memory
before sending/copying. This is
helpful when you want to remove
the document for other uses.
OFF
Receiving other size documents
Setting Recording paper Original document
100%
92%
86%
72%
RCV REDUCTION
Legal
A4
Letter, A4
Letter
Letter
Legal
A4
MODE=92%
[±]
100%
If the size of the document sent by
the other party is as large as, or
larger than the recording paper, the
unit can reduce and print the
document.
Letter
Legal
A4
#36
92%
Select the desired reduction rate.
86%
72%
Letter
Letter
A4
A4
Legal
Legal
(The default setting is in bold type.)
83
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Features Summary
Advanced features (cont.)!
How to set menu options
3. Press
is displayed.
4. Press SET
or
until the desired setting
1. Press MENU
2. Press or
displayed,
.
until the following is
.
5. Press MENU
.
ADVANCED MODE
PRESS SET
Display:
Note:
then press SET and press
or
●
Step 3 may be slightly different depending on the
feature.
until the desired feature is displayed.
●
See page 79 for more details.
Programming table (cont.)
Code
Feature & Display
Settings
NORMAL
DARKER
How the unit operates
“NORMAL”: For normal contrast
“DARKER”: Used when the display
contrast is too light.
Changing the display contrast
LCD CONTRAST
MODE=NORMAL [±]
#39
Changing the fax activation code
1. Follow steps 1 and 2 above.
2. Press
or
to select “ON”.
ON /
CODE=
FAX ACTIVATION
9
MODE=ON
[±]
3. Press
.
SET
4. Enter your code from 2 to 4 digits,
using 0–9 and
If you use an extension telephone
and wish to use it to receive a fax,
activate this feature, and enter the
code (p. 56).
#41
.
5. Press
.
SET
OFF
6. Press
.
MENU
●
Do not enter “0000”.
Setting the message alert
If you hear slow beeps, press
ON
and listen to
recorded messages (p. 66). The
beeps will stop.
PLAY MESSAGES
MESSAGE ALERT
MODE=OFF
[±]
#42
#43
To alert you with beeps when a
new voice message is recorded.
OFF
Setting the recording time alert
If you hear slow beeps, erase the
recorded messages (p. 66, 67, 74).
The beeps will stop.
ON
REC. TIME ALERT
MODE=OFF
[±]
To alert you with beeps when there
is less than 60 seconds of
remaining recording time.
OFF
(The default setting is in bold type.)
84
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Features Summary
Code
#44
Feature & Display
Settings
How the unit operates
Setting the memory reception
alert
If you are alerted by a slow
beeping sound, clear the printing
problem and make sure the unit is
supplied with paper to print the
stored document. The beeps will
stop.
ON
RECEIVE ALERT
MODE=ON
[±]
To alert you with a beeping sound
when a document which has been
received is stored into memory due
to some existing problem.
OFF
Setting the friendly reception
“ON”: You do not have to press
for fax reception.
FAX/START
ON
FRIENDLY RCV
MODE=ON
[±]
#46
To receive a fax automatically when
you answer a call and hear a fax
calling tone (slow beep).
OFF
Setting the fax voice guidance
Voice guidance examples:
“Start transmission.”
“Transmission is complete.”
“Transmission has failed.”
“Transmission has been
interrupted.”
FAX GUIDANCE
MODE=ON
ON
[±]
If you wish to hear the voice
guidance (see right) at each fax
transmission/reception, set this
feature to “ON”.
#47
OFF
“Start reception.”
etc.
●
To hear the voice guidance only
ERROR
when fax transmission/reception
fails, select “ERROR”.
Setting the mailbox 1 password
1. Follow steps 1 and 2 on page 84.
2. Enter a 3-digit number except a
number using digits 0 or 7.
BOX1 PASSWORD
ID=
#51
#52
ID=555
3. Press
.
SET
If you wish to prevent other users
from retrieving messages, program
a password for mailbox 1.
4. Press
.
MENU
Setting the mailbox 2 password
1. Follow steps 1 and 2 on page 84.
2. Enter a 3-digit number except a
number using digits 0 or 7.
BOX2 PASSWORD
ID=
ID=555
3. Press
.
SET
If you wish to prevent other users
from retrieving messages, program
a password for mailbox 2.
4. Press
.
MENU
(The default setting is in bold type.)
85
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Features Summary
Advanced features (cont.)!
How to set menu options
1. Press MENU
2. Press or
displayed,
.
3. Press
is displayed.
4. Press SET
or
until the desired setting
until the following is
.
ADVANCED MODE
PRESS SET
5. Press MENU
.
Display:
Note:
then press SET and press
or
●
Step 3 may be slightly different depending on the
feature.
until the desired feature is displayed.
●
See page 79 for more details.
Programming table (cont.)
Code
Feature & Display
Settings
16s
How the unit operates
Changing the recording time for
your own TAD/FAX greeting
message
“16s”: Up to 16 seconds
“60s”: Up to 60 seconds
See page 63 for details.
●
#54
GREETING TIME
60s
MODE=16s
[±]
Greeting message for mailbox 1
(checking, recording or erasing)
See page 73 for details.
See page 73 for details.
1. Follow steps 1 and 2 above.
CHECK
RECORD
ERASE
#55
#56
BOX1 GREETING
CHECK
[±]
Greeting message for mailbox 2
(checking, recording or erasing)
CHECK
RECORD
ERASE
BOX2 GREETING
CHECK
[±]
Setting the message transfer
2. Press
3. Press
or
to select “ON”.
MESSAGE TRANS.
ON
MODE=OFF
[±]
.
SET
4. Enter the transfer telephone
To transfer a recorded incoming
message to another telephone
(p. 77).
number.
#60
#61
5. Press
6. Press
●
.
SET
.
MENU
OFF
This feature can be turned on/off
from a remote location (p. 71).
Transfer greeting message
(checking, recording or erasing)
See page 78 for details.
CHECK
RECORD
ERASE
TRNS-GREETING
CHECK
[±]
(The default setting is in bold type.)
86
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Features Summary
Code
#67
Feature & Display
Settings
How the unit operates
Setting the incoming message
monitor
If you select “OFF”, you cannot
monitor the incoming message.
ON
ICM MONITOR
MODE=ON
[±]
To hear an incoming message
(ICM) from the speaker when the
answering device is recording the
message.
OFF
Signaling your pager
See page 57 for details.
PAGER CALL
MODE=OFF
ON
[±]
#70
If you have a pager and wish to
know when your unit receives a fax
or an incoming message, activate
this feature.
OFF
Setting the connecting tone
You can confirm the status of the
other party’s machine.
CONNECTING TONE
ON
●
If the ring back tone continues, the
MODE=ON
[±]
other party’s machine may not be
a facsimile or may have run out of
paper. Check with the other party.
The connecting tone volume
cannot be adjusted.
If you often have trouble when
sending a fax, this feature allows
you to hear connecting tones: fax
tone, ring back tone and busy tone.
#76
#77
OFF
●
Changing the receive mode in
the AUTO ANSWER setting
“TAD/FAX”: Telephone Answering
Device/Facsimile mode (p. 62)
“FAX ONLY”: Facsimile only mode
(p. 53)
“TEL/FAX”: Telephone/Facsimile
mode (p. 54, 55)
TAD/FAX
FAX ONLY
TEL/FAX
AUTO ANSWER
MODE=TAD/FAX [±]
Changing the TEL/FAX delayed
ring setting
See pages 54 and 55 for details.
TEL/FAX RING
RINGS=2
[±]
1, 2, 3, 4
#78
#80
If you use an extension telephone
in TEL/FAX mode, select the
desired number of rings of the
extension telephone.
Resetting on advanced features
to their default settings
1. Follow steps 1 and 2 on page 86.
2. Press
“YES”.
or
to select
YES
SET DEFAULT
RESET=NO
3. Press
4. Press
5. Press
.
SET
SET
MENU
[±]
again.
.
NO
(The default setting is in bold type.)
87
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Error Messages
Reports!
If your unit cannot send a fax, check the following:
— the number you dialed is correct,
— the other party’s machine is a facsimile.
If the problem remains, correct it by following the communication message printed on the
sending and journal reports (p. 44).
Error
code
Communication message
Cause & solution
●
COMMUNICATION ERROR
40–42
46–52
58, 65
68, 72
FF
A transmission or reception error occurred. Try
again or check with the other party.
●
●
43
44
A line problem occurred. Connect the telephone
line cord to a different jack and try again.
An overseas transmission error occurred. Try using
the overseas mode of feature #23 (p. 82).
●
●
DOCUMENT JAMMED
—
The document is jammed. Remove the jammed
document (p. 100).
ERROR-NOT YOUR UNIT
54
59
70
A transmission or reception error occurred
because of a problem with the other party’s fax
machine. Check with the other party.
●
●
MEMORY FULL
—
—
—
The document was not received due to memory
being full.
NO DOCUMENT
The document was not fed into the unit properly.
Reinsert the document and try again.
●
●
●
OTHER FAX NOT RESPOND
The other party’s fax machine is busy or has run
out of recording paper. Try again.
The document was not fed properly. Reinsert the
document and try again.
The other party’s fax machine rings too many
times. Send the fax manually – dial the number,
confirm the fax tone, and press FAX/START
The other party’s machine is not a facsimile.
Check with the other party.
.
●
●
●
The number you dialed is not in service.
PRESSED THE STOP KEY
OK
—
—
was pressed and fax communication was
STOP
canceled.
●
Fax communication was successful.
88
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Error Messages
Display!
If the unit detects a problem, one or more of the following messages will appear on the display.
Base unit
Display message
Cause & solution
CALL SERVICE
●
There is something wrong with the unit. Contact our service
personnel.
CALL SERVICE2
CHECK DOCUMENT
●
●
The document was not fed into the unit properly. Reinsert the
document. If misfeeding occurs frequently, clean the document
feeder rollers (p. 102) and try again.
CHECK MEMORY
CHECK PAPER
Memory (telephone numbers, parameters, etc.) has been erased.
Re-program.
●
●
●
The recording paper is not installed or the unit has run out of
paper. Install paper and press SET to clear the message.
The recording paper is not fed into the unit properly. Reinstall
paper (p. 15) and press SET to clear the message.
The recording paper has jammed near the recording paper
entrance. Clear the jammed paper (p. 98) and press
to
SET
clear the message. Do not install folded or heavily curled paper.
COVER OPEN
CHECK FILM
●
The covers are open. Close them.
●
●
●
The ink film is empty. Replace the ink film with a new one (p. 12).
The ink film is not installed. Install it (p. 12).
The ink film is slack. Tighten it (see step 7 on page 13).
DIRECTORY FULL
FAX IN MEMORY
FAX MEMORY FULL
●
●
There is no space to store new items in the directory. Erase
unnecessary items (p. 33).
The unit has a document in memory. See the other displayed
message instructions to print out the document.
●
●
The memory is full of received documents due to a lack of
recording paper or a recording paper jam. Install paper or clear
the jammed paper.
When performing memory transmission, the document being
stored exceeds the memory capacity of the unit. Transmit the
entire document manually.
MEMORY FULL
●
When making a copy, the document being stored exceeds the
memory capacity of the unit. Press to clear the
STOP
message. Divide the document into sections.
(continued)
89
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Error Messages
Display message
Cause & solution
MESSAGE FULL
●
There is no room left in memory to record a voice message.
Erase unnecessary messages (p. 66, 67, 74).
MODEM ERROR
●
●
●
●
●
There is something wrong with the modem circuit. Contact our
service personnel.
NO FAX REPLY
PAPER JAMMED
PLEASE WAIT
The other party’s fax machine is busy or has run out of recording
paper. Try again.
A recording paper jam occurred. Clear the jammed paper (p. 98).
The unit is checking that there is no slack on the ink film. Wait for
a while.
REDIAL TIME OUT
REMOVE DOCUMENT
The other party’s fax machine is busy or has run out of recording
paper. Try again.
●
●
The document is jammed. Remove the jammed document
(p. 100).
Attempted to transmit a document longer than 600 mm. Press
to remove the document. Divide the document into two
STOP
or more sheets and try again.
TRANSMIT ERROR
UNIT OVERHEATED
●
●
A transmission error occurred. Try again.
The unit is too hot. Let the unit cool down.
Handset
Display message
Cause & solution
●
The handset is too far from the base unit. Move closer and try
again.
Place the handset on the base unit and try again.
The power cord is disconnected. Plug in the power cord.
No link to base
1 1
1
Place on cradle
1 1
●
●
and try again.
1 1
●
While programming, the handset lost communication with the
base unit. Move closer to the base unit.
12Save error
1
●
●
Please lift up
or
was pressed while the handset was on the base unit.
1
1
and try again
1 1
Lift the handset and press
or
again.
PLAYBACK
INTERCOM
was pressed while the
,
,
or
Not available
1
base unit was not in the stand-by mode.
90
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Operations
When a function does not work, check here
before requesting help!
General
Cause & solution
Problem
●
I cannot make and receive
calls.
The power cord or telephone line cord is not connected.
Check the connections (p. 16).
●
If you used a splitter to connect the unit, remove the
splitter and connect the unit to the wall jack directly. If the
unit operates properly, check the splitter.
●
●
I cannot make calls.
The dialing mode setting is wrong. Change the setting of
feature #13 (p. 81).
The unit does not work.
Disconnect the unit from the telephone line and connect
the line to a known working telephone. If the working
telephone operates properly, contact our service personnel
to have the unit repaired. If the working telephone does
not operate properly, contact your telephone company.
●
●
The unit does not ring.
The ringer volume is set to off. Adjust it (p. 23, 24).
The ring setting of feature #06 is set to “RINGER OFF”.
Change to another ring setting (p. 80).
●
The unit displays the following
though the paper is inserted.
The paper is inserted halfway. Insert it correctly (p. 15)
and press SET to clear the message.
CHECK PAPER
●
●
●
●
The other party complains
they only hear a fax tone and
cannot talk.
FAX ONLY mode is set. Tell the other party the number is
only used for faxes.
Change to TAD/FAX mode (p. 62), TEL mode (p. 52) or
TEL/FAX mode (p. 54).
If you use a distinctive ring service, turn AUTO ANSWER
off so that the fax machine is in TEL mode.
If you use a distinctive ring service, make sure you have
set the same ring pattern assigned by the telephone
company (p. 58).
●
The
button
If this button is pressed during dialing, a pause will be
inserted. If pressed immediately after a dial tone is
obtained, the last number dialed will be redialed.
REDIAL/PAUSE
does not function properly.
●
●
The receive mode does not
function properly.
A Distinctive Ring pattern of feature #31 is set (p. 58).
TEL/FAX mode is set (p. 54, 55).
●
During programming, I cannot
enter the code, ID number or
password.
All or part of the numbers are the same. Change the
number: feature #11 (p. 81), #41 (p. 84), #51 and #52
(p. 85).
●
●
The ink film runs out quickly.
The HELP printing function, copy function, and reports
also use ink film.
The unit beeps.
Recording paper or ink film has run out. Press
stop the beeps and install paper/ink film.
to
STOP
(continued)
91
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Operations
General (cont.)
solution
Cause &
Problem
●
Whenever I try to retrieve my
voice mail messages, the
retrieval is interrupted by the
fax tone.
You are probably entering 98 or 99 to retrieve your
messages. 9 is the default setting for the fax activation
code. If you use a voice mail service, set the fax activation
feature to off or reprogram the activation code (feature #41
on page 84).
●
●
The speakerphone is not
working.
Use the speakerphone in a quiet room.
If you have difficulty hearing the other party, adjust the
volume using
or
.
●
●
The
The handset is too far from the base unit.
The handset is engaged in an outside call.
LOCATOR/INTERCOM
button does not function.
●
While having an intercom call,
a series of tones is heard.
Someone is calling you from outside. Press TALK or
DIGITAL SP-PHONE to answer the outside call. The
intercom call will be terminated.
Cordless handset
Problem
Cause & solution
●
●
●
The handset does not work.
Make sure that the battery is installed correctly (p. 101).
Charge the battery fully (p. 22).
Clean the charge contacts and charge again (p. 22).
●
The handset does not ring.
The ringer volume is set to off. Press LOUD/RINGER
(p. 23).
●
The display shows the
following and an alarm tone
sounds when I press
The handset is too far from the base unit. Move closer and
try again.
Place the handset on the base unit and try again.
The power cord is disconnected. Plug in the power cord.
●
●
TALK
/
REMOTE SP
/
or
.
INTERCOM
PLAYBACK
No link to base
1 1
1
Place on cradle
1 1
and try again.
1 1
●
Static, sound cuts in/out, fades.
Interference from other
electrical units.
Locate the handset and the base unit away from electrical
appliances.
Move closer to the base unit.
Press CH to select a clear channel.
Raise the base unit antenna.
●
●
●
●
The handset stops working
while being used.
Place the handset on the base unit, and disconnect the
power cord to reset the unit. Connect the power cord, and
try again.
(continued)
92
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Operations
Cordless handset (cont.)
Problem
Cause & solution
●
I cannot store a telephone
number in the handset
memory.
You cannot store a number while the unit is in the talk or
intercom mode.
Do not pause for over 60 seconds while storing a number.
●
●
While storing a telephone
number in the handset, it starts
to ring.
To answer a call, press TALK . The program will be
canceled. Store the number again.
●
●
I cannot redial by pressing
If the last number dialed was more than 32 digits long, the
number will not be redialed.
REDIAL/PAUSE
.
The handset beeps intermittently
and/or the following is
displayed.
Charge the battery fully (p. 22).
Recharge
●
●
Clean the charge contacts and charge again (p. 22).
It is time to replace the battery (p. 101).
I charged the battery fully, but
the following is still displayed.
Recharge
●
●
●
I cannot receive documents by
pressing FAX on the handset.
Press FAX until a single beep is heard.
The handset display is blank.
The handset is in the stand-by mode. Press
turn the display on.
or
to
The handset display is still
Charge the battery fully (p. 22).
blank after pressing
or
.
●
●
The handset display goes to the
stand-by mode while viewing
the caller information.
Do not pause for over 60 seconds while searching.
DIGITAL SP-PHONE was pressed.
93
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Operations
Fax – sending
Problem
solution
Cause &
●
●
●
I cannot send documents.
The other party’s fax machine is busy or has run out of
recording paper. Try again.
The other party’s machine is not a facsimile. Check with
the other party.
The other party’s fax machine rings too many times. Send
a fax manually – dial the number, confirm the fax tone,
then press FAX/START
.
●
The other party complains that
letters on their received
document are distorted or not
clear.
If your line has special telephone services such as call
waiting, the service may have been activated during fax
transmission. Connect the unit to a line that does not have
these services.
●
●
The extension telephone on the same line is off the hook.
Hang up the extension telephone and try again.
Try copying the document. If the copied image is clear, there
may be something wrong with the other party’s machine.
●
The other party complains that
dirty patterns or black lines
appear on their received
document.
The glass or rollers are dirty. Clean them (p. 102).
●
●
I cannot send a fax overseas.
Use the overseas transmission mode of feature #23 (p. 82).
Add two pauses at the end of the telephone number or
dial manually.
Fax – receiving
Cause & solution
Problem
●
●
I cannot receive documents
automatically.
The receive mode is set to TEL mode. Set to TAD/FAX
mode (p. 62), FAX ONLY mode (p. 53) or TEL/FAX mode
(p. 54).
The time taken to answer the call is too long. Decrease
the number of rings: feature #06 (p. 80), #30 (p. 83) and
#78 (p. 87).
●
●
The greeting message is too long. Shorten the message
(p. 63).
The display shows the
following, but faxes are not
received.
The incoming call is not a fax. Change the receive mode
to TEL mode (p. 52) or TAD/FAX mode (p. 62).
CONNECTING.....
●
●
A blank sheet is ejected.
If a blank sheet is ejected after the received document is
printed out, the receiving reduction rate is not
programmed correctly. Program the proper rate in feature
#36 (p. 83).
The other party placed the document in their fax machine
the wrong way. Check with the other party.
(continued)
94
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Operations
Fax – receiving (cont.)
Cause & solution
Problem
●
A white line or a dirty pattern
The glass or rollers are dirty. Clean them (p. 102).
appears on your recording
paper.
●
The printing quality is poor.
The other party sent a faint document. Ask them to send a
clearer copy of the document.
●
●
The thermal head is dirty. Clean it (p. 103).
Some paper has instructions recommending which side to
print on. Try turning the paper over.
●
You may have used paper with a cotton and/or fiber
content that is over 20%, such as letterhead or resume
paper. We recommend smooth paper such as Hammermill
Jet Print for clearer printing.
●
I cannot receive documents by
Press FAX until a single beep is heard.
pressing FAX on the handset.
●
The other party complains that
they cannot send a document.
The memory is full of received documents due to a lack of
recording paper or a recording paper jam. Install paper
(p. 15) or clear the jammed paper (p. 98).
Receive mode
Cause & solution
Problem
●
I cannot select the desired
receive mode.
If you want to set TAD/FAX, FAX ONLY or TEL/FAX mode:
— select the desired mode using feature #77 (p. 87), and
— press AUTO ANSWER to turn ON the arrow ( ) on
▼
the right of the display.
Display:
▼
ON
●
If you want to set TEL mode:
— press AUTO ANSWER to turn OFF the arrow ( ) on
▼
the right of the display.
ON
●
The unit is not in AUTO ANSWER mode. Press
The other party complains that
AUTO ANSWER to turn ON the arrow ( ) on the right
▼
they cannot send a document.
of the display.
▼
ON
95
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Operations
Copying
Cause & solution
Problem
●
●
The unit does not make a copy.
You cannot make a copy during programming. Make the
copy after programming or stop programming.
A black line, a white line or a
dirty pattern appears on the
copied document.
The glass or rollers are dirty. Clean them (p. 102).
●
●
The copied image is distorted.
The printing quality is poor.
The thermal head is dirty. Clean it (p. 103).
Some paper has instructions recommending which side to
print on. Try turning the paper over.
You may have used paper with a cotton and/or fiber
content that is over 20%, such as letterhead or resume
paper. We recommend smooth paper such as Hammermill
Jet Print for clearer printing.
Copy
Original
●
ABC
Answering device
Problem
Cause & solution
●
●
I cannot retrieve recorded
messages from a remote
location.
Press the remote operation ID correctly and firmly (p. 70).
Messages in the mailbox do not
play back.
The mailbox password is wrong. Enter the correct
password.
— For mailbox 1 password, see feature #51 on page 85.
— For mailbox 2 password, see feature #52 on page 85.
●
●
The other party complains that
they cannot leave a voice
message.
The memory is full. Erase unnecessary messages
(p. 66, 67, 74).
TALK
to
While operating the answering
device from the handset, a
series of tones is heard.
Someone is calling you from outside. Press
answer the outside call. The remote operation will be
terminated.
●
●
I cannot operate the answering
device with the handset.
Someone is operating the answering device.
You are too far from the base unit. Move closer.
96
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Operations
If a power failure occurs!
●
The unit will not function.
●
The unit is not designed for making emergency telephone calls when the power fails.
Alternative arrangements should be made for access to emergency services.
Fax transmission and reception will be interrupted.
If delayed transmission of feature #25 (p. 82) is programmed and the start time has passed
during a power failure, transmission will be attempted soon after power is restored.
If fax documents are stored in memory, they will be lost. When power is restored, a power
down report will be printed out stating which contents in memory have been erased.
●
●
●
97
For fax advantage assistance, call 1-800-435-7329.
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Jams
Recording paper jam!
If the unit does not eject any recording paper during fax reception or copying, the recording
paper has jammed and the display will show the following.
__PAPER1JAMMED
Display:
Open the front cover by pulling up the center
part.
1
2
Center part
●
If the handset is on the cradle, take it off
before opening the cover.
Front
cover
Push the back cover open button (green) on
the right side of the unit.
OR
Push the back cover open lever (green)
inside of the unit.
Back cover
open button
(green)
Back cover
open lever
(green)
OR
Open the back cover.
3
4
98
Back cover
Remove the jammed recording paper.
Jammed
recording
paper
DoFwonlroafdaxfroamdWvawnw.tSaogmeanausaslsi.scotamn. cAell ,Mcaanullal1s-S8e0a0rc-h4A3n5d-D7o3w2n9lo.ad.
Jams
Turn the “T” shaped gear (blue) in the
direction of the arrow.
5
●
Make sure that the ink film is
wrapped around the blue core
at least once.
Correct
Incorrect
The ink film is not wrapped
around the blue core.
Tight
Blue core
“T” shaped gear
(blue)
Ink film
Reverse
Slack
Close the back cover securely by pushing
down on the dotted area at both ends ( ).
1
Dotted
area
6
Close the front cover securely ( ).
2
1
2
99
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Jams
Document jams – sending!
If the unit does not release the document during feeding, remove the jammed document as
follows.
Open the front cover by pulling up the center
1
2
3
part.
Center part
Remove the jammed document carefully.
Close the front cover securely.
Front cover
Note:
●
Do not pull out the jammed paper forcibly before
Jammed
opening the front cover.
document
100
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Battery
Replacing the handset battery!
Replace the battery with a new Panasonic rechargeable battery Model No. P-P504. See
page 8 for accessory information.
To prevent memory loss, replace the battery within 3 minutes.
Handset cover
Press down on the arrow and slide the
handset cover.
1
2
Disconnect the battery connector and remove
the used battery.
Used
battery
Battery
connector
New battery
Connect the battery connector of the new
battery, and insert the battery into the
handset.
3
4
Battery
connector
Replace the handset cover on the handset.
●
Be sure to charge the new battery for about
Handset cover
4 hours (p. 22).
Attention:
●
A nickel cadmium battery that is recyclable powers the product you have purchased.
At the end of its useful life, under various state and local laws, it is illegal to dispose of
this battery into your municipal waste stream.
Please call 1-800-8-BATTERY for information on how to recycle this battery.
101
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Cleaning
Document feeder!
If misfeeding occurs frequently or if dirty patterns or black bands appear on a transmitted
document or on the original of a copied document, clean the document feeder.
Disconnect the power cord and the
1
2
telephone line cord.
Open the front cover by pulling up the center
part.
Telephone
line cord
●
If the handset is on the cradle, take it off
Power cord
before opening the cover.
Clean the document feeder rollers and
rubber flap with a cloth moistened with
isopropyl rubbing alcohol, and let all parts
dry thoroughly.
Document
feeder rollers
Rubber flap
3
Center part
Clean the glass with a soft dry cloth.
Close the front cover securely.
4
5
6
Connect the power cord and the telephone
line cord.
Glass
Front cover
Caution:
●
Do not use paper products, such as paper
towels or tissues, to clean the inside of the
unit.
102
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Cleaning
Thermal head!
If dirty patterns or black or white bands appear on a copied or received document, check
whether there is dust on the thermal head and clean the thermal head to remove the dust.
Disconnect the power cord and the
1
2
telephone line cord.
Open the front cover by pulling up the center
part.
Telephone
line cord
●
If the handset is on the cradle, take it off
before opening the cover.
Power cord
Open the back cover by pushing the back
cover open button (green) or pushing the
back cover open lever (green).
Thermal head
3
4
Clean the thermal head with a cloth
moistened with isopropyl rubbing alcohol,
and let it dry thoroughly.
Black sheets
Thermal head
●
Do not touch the black sheets on the
Center
part
thermal head.
Dotted
area
Close the back cover securely by pushing
down on the dotted area at both ends. Close
the front cover securely.
5
6
Connect the power cord and the telephone
line cord.
Front
cover
Back
cover
Caution:
OR
●
To prevent malfunction due to static
Back cover
open lever
(green)
electricity, do not use a dry cloth and do not
touch the thermal head directly.
Back cover
open button
(green)
103
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Printed Reports
Reference lists and reports!
You can print out the following lists and reports for your reference.
Setup list: provides you with the current settings of the basic and advanced programming
features (p. 80–87).
Telephone number list: provides you with names and telephone numbers which are stored in
the directory.
Journal report: keeps records of fax transmission and reception. This report will be printed
automatically after every 30 fax communications (p. 44).
Printer test list: allows you to check the print quality of your unit. If the test print has a dirty
pattern, or blurred points or lines, clean the thermal head (p. 103).
Broadcast programming list: provides you with items which are stored in the broadcast
feature (p. 46).
Caller ID list: keeps records of the last 30 callers after subscribing to a Caller ID service. This
report will be printed automatically after every 30 callers (p. 35).
Press
displayed.
until the following is
MENU
STOP
1
2
PRINT REPORT
Display:
I
H
PRESS NAVI.[ ]
Press
or
until the desired item is
displayed.
SETUP LIST
PRESS SET
TEL NO. LIST
PRESS SET
MENU
SET
JOURNAL REPORT
PRESS SET
PRINTER TEST
PRESS SET
BROADCAST LIST
PRESS SET
CALLER ID LIST
PRESS SET
Press
to start printing.
SET
3
PRINTING
●
To stop printing, press
.
STOP
●
After printing, the printed item will be
displayed.
Press
.
MENU
4
104
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FCC Information
List of FCC requirements and information!
If required by the telephone company, inform them
of the following.
alteration of such terminal equipment, or otherwise
materially affect its use or performance, the
customer shall be given adequate notice in writing,
to allow the customer an opportunity to maintain
uninterrupted service.
●
FCC Registration No.:
(found on the rear of the unit)
●
Ringer Equivalence No.:
(found on the rear of the unit)
●
The particular telephone line to which the
CAUTION:
equipment is connected.
Any changes or modifications not expressly
approved by the party responsible for compliance
could void the user’s authority to operate this
device.
This unit must not be connected to a coin operated
line. If you are on a party line, check with your
local telephone company.
When programming emergency numbers and/or
making test calls to emergency numbers:
1. Remain on the line and briefly explain to the
dispatcher the reason for the call before
hanging up.
Ringer Equivalence Number (REN):
This REN is useful in determining the quantity of
devices you may connect to your telephone line
and still have all of those devices ring when your
telephone number is called. In most but not all
areas, the sum of the REN’s of all devices
connected to one line should not exceed five (5.0).
To be certain of the number of devices you may
connect to your line, as determined by the REN,
you should contact your local telephone company
to determine the maximum REN for your calling
area.
2. Perform such activities in the off-peak hours;
such as early morning or late evenings.
This telephone provides magnetic coupling to
hearing aids.
NOTE:
This equipment has been tested and found to
comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits
are designed to provide reasonable protection
against harmful interference in a residential
installation. This equipment generates, uses, and
can radiate radio frequency energy and, if not
installed and used in accordance with the
instructions, may cause harmful interference to
radio communications. However, there is no
guarantee that interference will not occur in a
particular installation. If this equipment does cause
harmful interference to radio or television
reception, which can be determined by turning the
equipment off and on, the user is encouraged to
try to correct the interference by one or more of
the following measures:
In the event that terminal equipment causes harm
to the telephone network, the telephone company
should notify the customer, if possible, that service
may be stopped. However, where prior notice is
impractical, the company may temporarily cease
service providing that they:
a) Promptly notify the customer.
b) Give the customer an opportunity to correct the
problem with their equipment.
c) Inform the customer of the right to bring a
complaint to the Federal Communication
Commission pursuant to procedures set out in
FCC Rules and Regulations Subpart E of Part
68.
The Telephone Company may make changes in its
communications facilities, equipment operations, or
procedures where such action is reasonably
required in the operation of its business and is not
inconsistent with the rules and regulations in FCC
Part 68. If such changes can be reasonably
expected to render any customer terminal
— Reorient or relocate the receiving antenna.
— Increase the separation between the equipment
and receiver.
— Connect the equipment into an outlet on a
circuit different from that to which the receiver is
connected.
equipment incompatible with telephone company
communications facilities, or require modification or
— Consult the dealer or an experienced radio/TV
technician for help.
105
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Limited Warranty
Have any questions? CALL 1-800-HELP-FAX (1-800-435-7329) on:
operating the unit, getting repair service, and/or getting supplies.
Panasonic Consumer Electronics Company,
Division of Matsushita Electric Corporation
of America
Panasonic Sales Company,
Division of Matsushita Electric of
Puerto Rico, Inc.
One Panasonic Way,
Secaucus, New Jersey 07094
Ave. 65 de Infantería, Km. 9.5, San Gabriel
Industrial Park, Carolina, Puerto Rico 00985
PANASONIC Facsimile Products Limited Warranty
In the event of a defect in materials or workmanship, Panasonic Consumer Electronics Company or
Panasonic Sales Company (collectively referred to as “the warrantor”), will repair this product with new or
refurbished parts, free of charge, in the USA or Puerto Rico for 6-month limited warranty from the date of
original purchase.
This Limited Warranty Excludes both Labor and Parts for: batteries, antennas, ink film, toner cartridge,
drum unit, ink cartridge and cosmetic parts (cabinet).
Carry-in or mail-in service in the USA can be obtained during the warranty period by contacting a Panasonic
Services Company (PASC) Factory Servicenter listed in the Servicenter Directory. Or call, toll free,
1-800-HELP-FAX (1-800-435-7329) to locate a PASC Factory Servicenter. Carry-in or mail-in service in
Puerto Rico can be obtained during the warranty period by calling the Panasonic Sales Company telephone
number listed in the Servicenter Directory.
This warranty is extended only to the original purchaser. A purchase receipt or other proof of date of original
purchase will be required before warranty service is rendered.
This warranty only covers failures due to defects in material or workmanship which occur during normal use.
The inability of this product to interface with any specific computer is not a manufacturing defect and is
outside of the scope of this Limited Warranty. In no event shall the warrantor be liable by reason of such
incompatibility. The warranty does not cover damages which occur in shipment, or failures which are caused
by products not supplied by the warrantor such as non Panasonic ink film, toner cartridge or drum unit, or
failures which result from accident, misuse, abuse, neglect, mishandling, faulty installation, misapplication,
set-up adjustments, improper operation or maintenance, alteration, modification, power line surge, improper
voltage supply, lightning damage, signal reception problems, rental use of the product, or service by anyone
other than a PASC Factory Servicenter or a PASC authorized Servicenter, or damage that is attributable to
acts of God.
LIMITS AND EXCLUSIONS
There are no express warranties except as listed above.
THE WARRANTOR SHALL NOT BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES
RESULTING FROM THE USE OF THIS PRODUCT, OR ARISING OUT OF ANY BREACH OF THIS
WARRANTY. ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING THE WARRANTIES OF
MERCHANTABILITY, ARE LIMITED TO THE APPLICABLE WARRANTY PERIOD SET FORTH ABOVE.
Some states do not allow the exclusion or limitation of incidental or consequential damages, or limitations on
how long an implied warranty lasts, so the above exclusions or limitations may not apply to you.
This warranty gives you specific legal rights and you may also have other rights which vary from state to
state. If a problem with this product develops during or after the warranty period, you may contact your
dealer or Servicenter. If the problem is not handled to your satisfaction, then write to the Customer
Satisfaction Center at the company address indicated above.
For product service
When you ship the product
●
●
Servicenters are listed on next page.
Carefully pack your unit, preferably in the original
●
Call toll-free 1-800-HELP-FAX (1-800-435-7329) for
carton.
●
the location of an authorized servicenter.
Attach a letter, detailing the symptom or problem, to
●
After the warranty has expired, please contact our
the outside of the carton.
●
Continued Services Technical Support Line at
1-900-555-PANA (1-900-555-7262). If you have
difficulty reaching this number, it may be blocked by
your phone company. Please contact your local
phone company to correct this.
Send the unit to an authorized servicenter, prepaid
and adequately insured.
Do not send your unit to the Panasonic Consumer
Electronics Company or to any executive or regional
sales offices. These locations do not repair
consumer products.
●
106
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Servicenter Directory
Servicenter directory!
To obtain technical support within the warranty period or product service,
please contact:1-800-HELP-FAX (1-800-435-7329), Monday-Friday 9am-8pm
EST.
To obtain continued technical support after the warranty has expired,
please contact: 1-900-555-PANA (1-900-555-7262) for support on a fee basis.
Web Site: www.panasonic.com
(for customers in the USA or Puerto Rico ONLY)
You can purchase parts, accessories or locate your nearest servicenter by
visiting our Web Site.
Factory Servicenter Locations
CALIFORNIA
6550 Katella Avenue
Cypress, CA 90630
GEORGIA
8655 Roswell Road
Suite 100
MINNESOTA
TEXAS
13615 Welch Road
Suite 101
Farmers Branch,
TX 75244
7850-12th Avenue South
Airport Business Center
Bloomington, MN 55425
Atlanta, GA 30350
800 Dubuque Avenue
S. San Francisco,
CA 94080
ILLINOIS
1709 North Randall Road
Elgin, IL 60123
OHIO
2236 Waycross Road
Civic Center Plaza
Forest Park, OH 45240
WASHINGTON
20425-84th Avenue South
Kent, WA 98032
3878 Ruffin Road
Suite A
San Diego, CA 92123
MASSACHUSETTS
60 Glacier Drive
Suite G
PENNSYLVANIA
2221 Cabot Blvd. West
Suite B
FLORIDA
3700 North 29th Avenue
Suite 102
Westwood, MA 02090
Langhorne, PA 19047
Hollywood, FL 33020
HAWAII
99-859 Iwaiwa Street
Aiea, Hawaii 96701
Phone (808) 488-1996
Fax (808) 486-4369
Service in Puerto Rico
Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company / Factory Servicenter:
Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985
Phone (787) 750-4300 Fax (787) 768-2910
As of Aug 2001
107
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Specifications
Technical data about this product!
■ Base Unit
Applicable Lines:
Document Size:
Public Switched Telephone Network
Max. 216 mm (81⁄2" ) in width / Max. 600 mm (235⁄8" ) in length
Effective Scanning Width: 208 mm (83⁄16" )
Recording Paper Size:
Letter: 216 mm x 279 mm (81⁄2" x 11" )
Legal: 216 mm x 356 mm (81⁄2" x 14")
A4:
210 mm x 297 mm (81⁄4" x 1111⁄16" )
Effective Printing Width:
Transmission Time*:
Scanning Density:
208 mm (83⁄16" )
Approx. 9 s/page (Original mode)**
Horizontal: 8 pels/mm (203 pels/inch)
Vertical: 3.85 lines/mm (98 lines/inch) –STANDARD
7.7 lines/mm (196 lines/inch) –FINE/PHOTO
15.4 lines/mm (392 lines/inch) –SUPER FINE
64-level
Halftone Level:
Scanner Type:
Printer Type:
Contact Image Sensor (CIS)
Thermal Transfer on plain paper
Data Compression System: Modified Huffman (MH), Modified READ (MR), Modified Modified READ (MMR)
Modem Speed:
14,400 / 12,000 / 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback
5 °C – 35 °C (41 °F – 95 °F), 20% – 80% RH (Relative Humidity)
Approx. 185 mm x 378 mm x 285 mm (79⁄32" x 147⁄8" x 117⁄32")
Approx. 3.5 kg (7.7 lb.)
Operating Environment:
Dimensions (H x W x D):
Mass (Weight):
Power Consumption:
Standby:
Approx. 8.3 W
Transmission: Approx. 20 W
Reception:
Copy:
Maximum:
120 V AC, 60 Hz
Approx. 42 W (When receiving a 20% black document)
Approx. 42 W (When copying a 20% black document)
Approx. 135 W (When copying a 100% black document)
Power Supply:
Fax Memory Capacity:
Approx. 25 pages of memory transmission
Approx. 28 pages of memory reception
(Based on the ITU-T No. 1 Test Chart in standard resolution.)
Voice Memory Capacity***: Approx. 18 minutes of recording time including greeting messages
■ Handset
Operating Environment:
Dimensions (H × W × D):
Mass (Weight):
5 °C – 35 °C (41 °F – 95 °F), 20% – 80% RH (Relative Humidity)
Approx. 45 mm × 55 mm × 271 mm (125/32" × 25/32" × 1011/16" )
Approx. 260 g (0.6 lb.)
Power Supply:
Ni-Cd battery (3.6 V, 600 mAh)
Frequency:
Security Codes:
926 MHz–927 MHz, 902 MHz–903 MHz (30 channels)
1,000,000
ITU-T No. 1 Test Chart
** Transmission speed depends upon the contents of the pages,
resolution, telephone line conditions and capability of the other
party’s machine.
** Transmission speed is based upon the ITU-T No. 1 Test Chart and
original mode.
If the capability of the other party’s machine is inferior to your unit,
the transmission time may be longer.
*** Recording time may be reduced by the calling party’s background
noise.
Note:
●
Any details given in these instructions are subject to change without
notice.
●
The pictures and illustrations in these instructions may vary slightly
from the actual product.
108
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Index
Program index!
Basic features
Advanced features (cont.)
Code
Feature
Page
17
Code
Feature
Page
84
#01
Date and time
#43
Recording time alert
#44
#46
#47
#51
#52
#54
#55
#56
#60
Fax receiving alert
Friendly reception
Fax voice guidance
Mailbox 1 password
Mailbox 2 password
Greeting time
85
#02
#03
#04
Your logo
18
20
Your facsimile
telephone number
52, 85
85
Sending report
44, 80
62, 80
80
85
TAD/FAX ring setting
FAX ring setting
#06
#10
85
86
Recording time for an
incoming message
81
Mailbox 1 greeting
Mailbox 2 greeting
Message transfer
73
#11
#13
#16
#17
Remote operation ID
Dialing mode
81
73
81
77, 86
Paper size
81
Message transfer
greeting message
#61
#67
78
87
Ringer pattern
24, 81
Incoming message
monitor
Advanced features
#70
#76
#77
#78
Pager call
57
Code
Feature
Page
Connecting tone
Auto answer
87
#22
Journal report
44, 82
87
#23
#25
#26
#30
#31
#34
#36
#39
Overseas mode
Delayed transmission
Caller ID list
82
TEL/FAX ring setting
54, 55, 87
82
Reset advanced
features
#80
87
35, 82
54, 55, 83
58
Silent fax ring setting
Ring detection
Quick scan
43, 59, 83
83
Receiving reduction
Display contrast
84
Remote fax activation
code
#41
#42
56, 84
84
Message alert
109
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Index
Index!
A
Accessories . . . . . . . . . . . . . . . . . . . .8
Copy . . . . . . . . . . . . . . . . . . . . . . . . .59
(Collation) . . . . . . . . . . . . . . . . . .61
(Enlarge) . . . . . . . . . . . . . . . . . . .60
(Reduce) . . . . . . . . . . . . . . . . . . .60
(A4 paper guide) . . . . . . . . . . . . .14
(Belt clip) . . . . . . . . . . . . . . . . . . .23
(Paper tray) . . . . . . . . . . . . . . . . .14
Advanced features . . . . . . . . . . .82–87
Alert
(Memory reception)(Feature #44) .85
(Message)(Feature #42) . . . . . . . .84
(Recording time)(Feature #43) . . .84
Auto Answer setting (Feature #77) . .87
D
Date and time (Feature #01) . . . .17, 80
Delayed transmission (Feature #25) . .82
Dialing mode (Feature #13) . . . . . . . .81
Directory
(Making a phone call) . . . . . . . . . .34
(Selecting characters) . . . . . . . . . .19
(Sending faxes) . . . . . . . . . . . . . .45
(Storing) . . . . . . . . . . . . . . . . . . . .31
Display
(Contrast)(Feature #39) . . . . . . . .84
(Error messages) . . . . . . . . . .89, 90
Distinctive ring service
(Feature #31) . . . . . . . . . . . . .58, 83
Document size . . . . . . . . . . . . . . . . .44
B
Basic features . . . . . . . . . . . . . . .80, 81
Battery
(Charging) . . . . . . . . . . . . . . . . . .22
(Life) . . . . . . . . . . . . . . . . . . . . . .22
(Replacing) . . . . . . . . . . . . . . . . .101
Broadcast sending report . . . . . . . . .49
Broadcast transmission . . . . . . . . . . .46
Buttons
(AUTO ANSWER) . . . . . . .52–54, 62
(CALLER ID) . . . . . . . . . . . . . . . .37
(CALL WAIT) . . . . . . . . . . . . . . . .41
(CH) . . . . . . . . . . . . . . . . . . . . . . .25
(CLEAR) . . . . . . . . . . . . . . . .30, 38
(Delete) . . . . . . . . . . . . . . . . . . . .19
(DIGITAL SP-PHONE) . . . . . .25, 42
(EDIT) . . . . . . . . . . . . . . . . . . . . .36
(ERASE) . . . . . . . . . . . . . . . .65, 66
(EXIT) . . . . . . . . . . . . . . . . . .29, 36
(FAX) . . . . . . . . . . . . . . . . . . . . . .52
(HELP) . . . . . . . . . . . . . . . . . . . . . .9
(Insert) . . . . . . . . . . . . . . . . . . . . .19
(INTERCOM) . . . . . . . . . . . . .27, 28
E
F
Error messages . . . . . . . . . . . . . .88–90
Extension telephone . . . . . . . . . .55, 56
Facsimile telephone number
(Feature #03) . . . . . . . . . . . . .20, 80
Fax activation code
(Feature #41) . . . . . . . . . . . . .56, 84
Fax auto redial . . . . . . . . . . . . . . . . .45
FAX ONLY mode . . . . . . . . . . . . . . . .53
Fax receiving . . . . . . . . . . . . . . . .50, 51
Fax voice guidance (Feature #47) 43, 85
Friendly reception (Feature #46) .52, 85
G
Greeting message
(Message transfer)(Feature #61) .78, 86
(TAD/FAX) . . . . . . . . . . . . . . .62–65
(TEL/FAX) . . . . . . . . . .54, 55, 63–65
(Voice mailbox)(Feature #55, #56) . 73, 86
(
LOCATOR/INTERCOM) . . . . .27, 28
(LOUD/RINGER) . . . . . . . . . . . . .23
(QUICK) . . . . . . . . . . . . . . . . . . . .66
(REDIAL) . . . . . . . . . . . . . . . . . . .43
(SLOW) . . . . . . . . . . . . . . . . . . . .66
H
I
Handset locator . . . . . . . . . . . . . . . . .27
Headset . . . . . . . . . . . . . . . . . . . . . .23
C
Call counter . . . . . . . . . . . . . . . . . . .66
Caller ID . . . . . . . . . . . . . . . . . . . . . .35
(Calling back) . . . . . . . . . . . . .36, 37
(Storing) . . . . . . . . . . . . . . . . . . . .40
Caller ID list (Feature #26) . . . . . .35, 82
Caller’s recording time (Feature #10) .81
Character table . . . . . . . . . . . . . . . . .19
Cleaning . . . . . . . . . . . . . . . . .102, 103
Communication messages . . . . . . . .88
Connecting tone (Feature #76) . . . . .87
Connections . . . . . . . . . . . . . . . . . . .16
Incoming message monitor
(Feature #67) . . . . . . . . . . . . . . . .87
Ink film . . . . . . . . . . . . . . . . . . . .12, 13
J
L
Jams
(Document) . . . . . . . . . . . . . . . .100
(Paper) . . . . . . . . . . . . . . . . . .98, 99
Journal report (Feature #22) . . . .44, 82
Logo (Feature #02) . . . . . . . . . . .18, 80
110
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Index
M
Memory reception . . . . . . . . . . . . . . .52
Message alert (Feature #42) . . . . . . .84
Message transfer (Feature #60) . .77, 86
Storing
(Broadcast) . . . . . . . . . . . . . . . . .46
(Directory) . . . . . . . . . . . . . . . . . .31
(Handset) . . . . . . . . . . . . . . . . . . .30
O
P
Overseas mode (Feature #23) . . . . . .82
T
V
TAD/FAX mode . . . . . . . . . . . . . . . . .62
TEL mode . . . . . . . . . . . . . . . . . . . . .52
TEL/FAX mode . . . . . . . . . . . . . . . . .54
Toll saver . . . . . . . . . . . . . . . . . . . . .62
Pager call (Feature #70) . . . . . . .57, 87
Paper size (Feature #16) . . . . . . . . . .81
Power failure . . . . . . . . . . . . . . . . . . .97
Q
R
Quick scan (Feature #34) . . .43, 59, 83
Voice contact . . . . . . . . . . . . . . . . . .42
Voice mailbox . . . . . . . . . . . . . . . . . .72
Voice mailbox password
(Feature #51, #52) . . . . . .74, 75, 85
Voice time/day stamp . . . . . . . . . . . .66
Volume . . . . . . . . . . . . . . . . . . . .23, 24
Receiving alert (Feature #44) . . . . . .85
Receiving reduction (Feature #36) . . .83
Receiving setting . . . . . . . . . . . . .50, 51
Recording
(Greeting message) . . . . .63, 73, 78
(Memo message) . . . . . . . . . .68, 74
Recording paper . . . . . . . . . . . . . . . .15
Recording paper size . . . . . . . . . . .108
Recording time alert (Feature #43) . .84
Recording time for TAD/FAX greeting
message (Feature #54) . . . . . . . .86
Remote operation card . . . . . . . .69, 70
Remote operation ID (Feature #11) . .81
Reports
(Broadcast programming) . . . . . .104
(Broadcast sending) . . . . . . . . . . .49
(Caller ID) . . . . . . . . . . . . . . .35, 104
(Journal) . . . . . . . . . . . . . . . .44, 104
(Power down) . . . . . . . . . . . . . . . .97
(Printer test) . . . . . . . . . . . . . . . .104
(Sending) . . . . . . . . . . . . . . . . . . .44
(Setup) . . . . . . . . . . . . . . . . . . . .104
(Telephone number) . . . . . . . . . .104
Reset (Feature #80) . . . . . . . . . . . . .87
Resolution . . . . . . . . . . . . . . . . . .43, 59
Ring detection (Feature #31) . . . . .58, 83
Ring setting
(FAX ONLY)(Feature #06) . . . . . .80
(Silent fax)(Feature #30) . . . . . . . .83
(TAD/FAX)(Feature #06) . . . . . . . .80
(TEL/FAX)(Feature #78) . . . . . . . .87
Ringer pattern (Feature #17) . . . .24, 81
S
Sending
(Broadcast) . . . . . . . . . . . . . . . . .49
(Directory) . . . . . . . . . . . . . . . . . .45
(From memory) . . . . . . . . . . . . . .43
(Manually) . . . . . . . . . . . . . . . . . .43
Sending report (Feature #04) . . . .44, 80
Set default (Feature #80) . . . . . . . . .87
111
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KX-FPC165
KX-FPC166
Proof of Purchase
Panasonic FAX ADVANTAGE PROGRAM
Free peace of mind,
direct from Panasonic
NO EXTRA COST
FAX ADVANTAGE PROGRAM
1
■
6-month limited warranty : parts, labor,
2
and toll-free help line
3
■
Free replacement and repair program
The Panasonic Fax Advantage Consumer Service Program.
If our 1-800-HELP-FAX technicians determine that your unit may be an
“out-of-box failure”5, we will attempt to provide you with a factory-new
replacement unit6. You must ship a copy of your receipt with your origi-
nal unit to verify that you purchased the unit within 10 days prior to
your 1-800-HELP-FAX call.
Panasonic knows that if your fax machine is not up and running,
neither is your business. That’s why we created the Panasonic Fax
Advantage Program. Included at no extra cost with the purchase of a new
and unused Panasonic Fax Machine, the Fax Advantage Program can
provide a free replacement unit3 if your original unit is in need of repair.
Requirements:
Here’s how it works:
You must give our technicians a valid credit card number (Discover,
VISA, Master Card, or American Express/Optima). Product that is not
returned to Panasonic by 10 business days after shipment of the
replacement product will be charged to your credit card account at
Panasonic’s Suggested Retail Price (see dealer for details). If your
original unit is not eligible for warranty service, your card will be
charged for the non-warranty repair of the unit at Panasonic’s current
rate for parts and labor and for any shipping charges associated with
this program. If you do not wish to pay out-of-warranty repair costs,
you will be responsible for returning the replacement unit to Panasonic
and for paying all shipping charges associated with this program
including the UPS delivery of the replacement product to you,
shipment of the problem unit to Panasonic, shipment of the
replacement unit back to Panasonic and the return of your original
unit back to you. Credit status will be verified prior to sending the
replacement product.
1. If you have a problem with your fax that you purchased new and
unused while it is covered by the period of limited warranty1, call our
toll-free help-line at 1-800-HELP-FAX2.
2. Talk to one of our technical experts to diagnose your problem over
the phone.
3. If repairs are necessary and you are entitled to service under the
terms and conditions of the limited warranty4, we will send a refur-
bished replacement unit to you by UPS Ground service delivery. The
shipping method is upgradable for an extra charge.
A second option available under our limited warranty is to mail-in or
carry-in your fax to one of our Regional Service centers, where the unit
will be repaired and returned to you.
Instructions:
If you choose to receive a replacement unit under the Fax Advantage
Program, Panasonic will provide a replacement unit which will be
completely refurbished, quality-tested by Panasonic technicians and
individually hand-inspected before it is shipped to you. You will keep the
replacement unit and send the original unit to us in the replacement
unit’s box. UPS will pick up the unit at no charge to you, should it be
determined that you are entitled to warranty service. A proof-of-purchase
must be included with the returned product. Any unit that is replaced by
Panasonic and not shipped with proper proof-of-purchase by you will be
subject to a minimum $100.00 charge. The original unit must be
properly packaged in the same manner as the replacement unit, utilizing
the packing materials provided. Damage due to improper or inadequate
packing will be charged to you as an out-of-warranty cost.
1. See dealer for limited warranty details.
2. After the fax advantage program, contact our Continued Services
Technical Support Line at 1-900-555-PANA (1-900-555-7262), for fee
based technical support.
3. Replacement unit is refurbished.
4. Replacement program is only available in the 50 United States and is
subject to termination at any time without advance notice.
5. “Out-of-box failure” is an inoperable unit that was purchased no more
than 10 days prior to your 1-800-HELP-FAX call, and would
otherwise qualify for warranty service under the terms and conditions
of the limited warranty.
6. Panasonic reserves the right to send a refurbished unit.
Panasonic Consumer Electronics
Company, Division of Matsushita
Electric Corporation of America
One Panasonic Way,
Panasonic Sales Company,
Division of Matsushita Electric of
Puerto Rico, Inc.
Ave. 65 de Infantería, Km. 9.5
San Gabriel Industrial Park, Carolina,
Puerto Rico 00985
Secaucus, New Jersey 07094
PFQX1594YB WM0501NK1101
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