High Speed Laser Fax
with Copier Function
Operating Instructions
Model No.
KX-FL511AL
Please read these Operating
Instructions before using the unit
and save for future reference.
This model is designed to be used in
Australia and New Zealand.
TO USE IN NEW ZEALAND,
CHANGE THE LOCATION
SETTING (feature #74 on page 39).
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Location of controls
Please keep this page open when following operating instructions.
For a description of each button, see page 9.
A
B
C
D E F G H
I J K L M N O P
Q R S
T
U
V
Keys (Listed in alphabetical order.)
AUTO ANSWER G
BROADCAST B
CALLER ID PRINT Q
CALLER ID SEARCH R
COLLATE E
HELP M
JUNK FAX PROHIBITOR D
LOWER S
MANUAL BROAD C
MENU O
MONITOR L
RECALL K
REDIAL/PAUSE I
RESOLUTION F
SET U
Station keys A
STOP T
COPY START V
DIRECTORY PROGRAM N
FAX START U
HANDSET MUTE J
NAME/TEL NO. S
NAVIGATOR P
QUICK SCAN START H
VOLUME P
ii
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Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
For your future reference
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
This model is designed to be used in Australia and New Zealand according to the location
setting feature.
The default setting is Australia. To use in New Zealand, change the setting (feature #74 on page 39).
Caution:
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
L This model is designed for the Australian and New Zealand network.
Copyright:
L This manual is copyrighted by Panasonic Communications Co., Ltd. (PCC) and its licensee. Under
the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior
written consent of PCC and its licensee.
© Panasonic Communications Co., Ltd. 2003
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For Australian users
Warning:
G
Please ensure that a separate telephone, not dependent on local power, is available for emergency
use.
G
G
This equipment will be inoperable when mains power fails.
When a failure occurs which results in the internal parts becoming accessible, disconnect the power
supply cord immediately and return this unit to an authorised service centre.
G
G
Disconnect the telephone connection before disconnecting power connection prior to relocating the
equipment, and reconnect the power first.
To minimize the possibility of lightning damage, when you know that a thunderstorm is coming, we
recommend that you:
A. Unplug the telephone line cord from the phone jack.
B. Unplug the power supply cord from the AC power outlet.
G
G
No “000” or other calls can be made from this device during a mains power failure.
The earcap on the handset is magnetised and may retain metallic objects.
For New Zealand users
Warning:
G
WHEN A FAILURE OCCURS WHICH RESULTS IN THE INTERNAL PARTS BECOMING
ACCESSIBLE, DISCONNECT THE POWER SUPPLY CORD IMMEDIATELY AND RETURN THIS
UNIT TO AN AUTHORISED SERVICE CENTRE.
G
DISCONNECT THE TELECOM CONNECTION BEFORE DISCONNECTING THE POWER
CONNECTION PRIOR TO RELOCATING THE EQUIPMENT, AND RECONNECT THE POWER
FIRST.
G
NO “111” OR OTHER CALLS CAN BE MADE FROM THIS DEVICE DURING A MAINS POWER
FAILURE.
IMPORTANT NOTICE
Under power failure conditions, this telephone may not operate. Please ensure that a separate
telephone, not dependent on local power, is available for emergency use.
Notice:
G
The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has
accepted that the item complies with minimum conditions for connection to its network. It indicates no
endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all,
it provides no assurance that any item will work correctly in all respects with another item of
Telepermitted equipment of a different make or model, nor does it imply that any product is compatible
with all of Telecom’s network services.
G
This equipment shall not be set to make automatic calls to the Telecom “111” Emergency Service.
G
This equipment should not be used under any circumstances which may constitute a nuisance to
other Telecom customers.
G
Not all telephones will respond to incoming ringing when connected to the extension socket.
3
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Important information (for Australian users)
Instructions to customer
Installation
Attached to this apparatus is an approval label. This label is evidence that it is a “Permitted Attachment”
which has been authorised to be connected to your telephone service.
Conditions relating to connection and operation of this Permitted Attachment are contained in
Telecommunications General By-Law 220 (5).
You are authorised to install this Permitted Attachment yourself by plugging it into the line socket of any
regular telephone. You may connect it in place of your existing telephone or to any spare telephone
socket installed in your premises.
To disconnect your existing telephone you must first remove its plug from the line socket. You can then
insert the plug of your Permitted Attachment into the socket and use your equipment.
If the plug of your existing telephone cannot be readily removed, you will have to remove the screw
securing it. To do this proceed as follows:
1. Loosen screw “A” sufficiently to remove the socket cover. (See Fig. 1.)
2. Remove screw “B” and withdraw the plug. (See Fig. 2.)
3. Replace screw “B”. (See Fig. 3.) Ensure that it screws completely into the socket recess. (If the screw
is too long, increase the hole depth or replace the screw with one 5 mm shorter.)
4. Replace socket cover and tighten screw “A”. (See Fig. 4.)
SOCKET PLUG
SCREW
“B”
SCREW “A”
Fig. 2
Fig. 1
Fig. 3
TELEPHONE CORD
Connect to the PLUG
as shown in Fig. 1.
(
)
SCREW “A”
SCREW
“B”
SOCKET
Fig. 4
If you are satisfied with the operation of your telephone service after plugging in your Permitted
Attachment, your installation is completed.
You will be unable to connect this Permitted Attachment if your telephone service consists only of a wall
phone or an old style telephone which is not connected by means of a modern plug and socket. In such
cases a new socket will need to be installed.
Should the Permitted Attachment not operate when plugged into a socket, it is either faulty or unsuitable
for operation with your telephone service. It should be returned to the store where purchased.
Service difficulties
If at any time a fault occurs on your telephone service carry out the following checks before you call for
service:
L Disconnect the Permitted Attachment and try using the service with the normal telephone.
L If the telephone service then operates satisfactorily, the fault is in your Permitted Attachment. Leave
the Permitted Attachment disconnected and report the fault to its supplier or agent to arrange for
repair.
L If when using the telephone the service is still faulty, report the fault to “Service Difficulties and Faults”
for attention.
You are required to keep this Permitted Attachment in good working order while it is connected to your
telephone service. Its construction or internal circuit must not be modified in any way without permission.
4
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Safety Instructions
Safety Instructions
electric shock when the unit is subsequently
used.
Important safety
instructions
13.Unplug this unit from power outlets and refer
servicing to an authorised service centre
when the following conditions occur:
A. When the power cord is damaged or
frayed.
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorised service centre.
E. If the unit has been dropped or physically
damaged.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near liquid-for example,
near a bath tub, washbowl, sink, etc. Damp
basements should also be avoided. The unit
should be kept away from heat sources such
as heaters, kitchen stoves, etc. It also should
not be placed in rooms where the
F. If the unit exhibits a distinct change in
performance.
temperature is less than 5°C or greater than
35°C.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
defeat this safety feature by tampering with
the plug.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
14.During thunderstorms, avoid using
telephones except cordless types. There may
be a remote risk of an electric shock from
lightning.
15.Do not use this unit to report a gas leak, when
in the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
INSTALLATION:
L After moving the unit from cold areas to
warmer areas, let the unit adjust to the
warmer temperature and do not connect the
unit for about 30 minutes. If the unit is
connected too soon after a sudden climate
change, condensation may form inside the
unit causing malfunction.
L Never install telephone wiring during a
lightning storm.
L Never install telephone jacks in wet locations
unless the jack is specifically designed for
wet locations.
10.Do not overload power outlets and extension
cords. This can result in the risk of fire or
electric shock.
11.Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12.To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorised service centre when service is
required. Opening or removing covers may
expose you to dangerous voltage or other
risks. Incorrect reassembly can cause
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
WARNING:
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
5
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Safety Instructions
–
If you ingest any toner, drink several
glasses of water to dilute your stomach
contents, and seek immediate medical
treatment.
If any toner comes into contact with your
eyes, flush them thoroughly with water,
and seek medical treatment.
If any toner comes into contact with your
skin, wash the area thoroughly with soap
and water.
If you inhale any toner, move to an area
with fresh air and consult local medical
personnel.
OTHER INFORMATION:
L Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
–
–
–
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of this unit.
L Do not touch the plug with wet hands.
L Wipe the outer surface of the unit with a soft
cloth. Do not use benzine, thinner, or any
abrasive powder.
Drum unit
CAUTION:
L Read the instructions on page 11 before you
begin installation of the drum unit. After you
have read them, open the drum unit
protection bag. The drum unit contains a
photosensitive drum. Exposing it to light may
damage the drum. Once you have opened
the protection bag:
Laser radiation
L The printer of this unit utilises a laser. Use of
controls or adjustments or performance of
procedures other than those specified herein
may result in hazardous radiation exposure.
–
–
–
–
Do not expose the drum unit to light for
more than 5 minutes.
Do not touch or scratch the green drum
surface.
Do not place the drum unit near dust or
dirt, or in a high humidity area.
Do not expose the drum unit to direct
sunlight.
FOR BEST PERFORMANCE:
L In the printing process, heat is used to fuse
toner onto the page. As a result, it is normal
for the machine to produce an odour during
and shortly after printing. Be sure to use this
unit in an area with proper ventilation.
L To extend the life of the drum unit, the unit
should never be turned OFF immediately
after printing. Leave the power turned ON for
a minimum of 30 minutes after printing.
L Store unused paper in the original packaging,
in a cool and dry place. Not doing so may
affect print quality.
2
1
2
Fuser unit
L Do not cover slots or openings on the unit.
Inspect the air circulation vents regularly and
remove any dust build-up with a vacuum
cleaner (2).
L When replacing the toner cartridge or drum
unit, do not allow dust, water, or liquids to
come in contact with the drum. This may
affect print quality.
Fuser unit
L The fuser unit gets hot. Do not touch it.
L During or immediately after printing, the area
near the recording paper exit (1) also gets
warm. This is normal.
Toner cartridge
L Be careful of the following when you handle
the toner cartridge:
–
Do not leave the toner cartridge out of the
protection bag for a long time. It will
decrease the toner life.
6
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1. Table of Contents
Receiving Faxes
1. Introduction and
machine............................................32
on another fax machine)...................32
Accessories
Finding the Controls
Installation
1.6 Paper tray .........................................13
1.8 Document stacker.............................14
6. Copy
Connections and Setup
Help Button
Volume
2.3 Adjusting volume ..............................17
7. Programmable Features
Features Summary
7.1 Programming....................................37
7.3 Advanced features............................38
Initial Programming
2.4 Date and time...................................18
3. Telephone
Automatic Dialling
8. Help
Error Messages
3.1 Storing names and telephone numbers
Caller ID
3.7 Viewing and calling back using caller
3.8 Printing the Caller ID list...................24
Frequently Asked Questions
Jams
8.5 Recording paper jam........................49
8.6 Document jams - sending.................51
9. General Information
Printed Reports
9.1 Reference lists and reports ..............55
Specifications
9.2 Technical data about this product.....56
4. Fax
Sending Faxes
4.1 Sending a fax manually ....................26
4.2 Documents you can send.................27
4.3 Sending a fax using one touch dial and
navigator directory............................27
4.4 Broadcast transmission....................28
10.Index
10.1 Index................................................ 59
7
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1. Introduction and Installation
1
Introduction and Installation
1.1 Included accessories
No.
1
Item
Quantity
Specifications
----------
Power cord
Telephone line cord
1
1
2
For Australian users
(Modular type plug)
1
For New Zealand users
(New Zealand BT type plug)
3
4
5
6
7
8
Handset
1
1
1
1
1
1
----------
Handset cord
Paper stacker
----------
Paper tray
Drum unit
See page 58.
Toner cartridge (starter toner cartridge)
prints about 800 A4-sized
pages with a 5% image area
(page 58).
9
j
Operating instructions
Quick start sheet
1
1
----------
----------
Note:
L If any items are missing or damaged, check with the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit.
1
5
j
2
3
4
For Australian
users
For New Zealand
users
6
7
8
9
8
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1. Introduction and Installation
M {HELP}
L To print a quick reference (page 17).
1.2 Accessory information
N {DIRECTORY PROGRAM}
L To store or edit names and telephone
numbers (page 21).
To ensure that the unit operates properly, we
recommend the use of a Panasonic toner
cartridge and drum unit.
O {MENU}
L To initiate or exit programming.
1.2.1 Available accessories
P {NAVIGATOR}{VOLUME}
–
–
Replacement toner cartridge (KX-FA83E)
Replacement drum unit (KX-FA84E)
L To adjust volume (page 17).
L To select features or feature settings
during programming (page 37).
See page 58 for specifications.
Finding the Controls
L To navigate to the next operation.
1.3 Description of buttons
Q {CALLER ID PRINT}
L Keep the front cover page open for button
L To print the Caller ID list (page 24).
locations.
R {CALLER ID SEARCH}
A Station keys
L To use one-touch dial (page 21, 22, 27).
S {LOWER}{NAME/TEL NO.}
L To select stations 12–22 for one-touch
dial (page 21, 22, 27).
B {BROADCAST}
L To transmit a document to multiple parties
(page 28, 29).
L To change the display of the caller
information (page 24).
C {MANUAL BROAD}
L To transmit a document to multiple parties
manually (page 28, 29).
T {STOP}
L To stop an operation or programming.
D {JUNK FAX PROHIBITOR}
U {FAX START}{SET}
L To initiate fax transmission or reception.
L To store a setting during programming.
E {COLLATE}
L To make a collated copy (page 35).
V {COPY START}
F {RESOLUTION}
L To initiate copying (page 35).
L To select a resolution (page 26, 35).
G {AUTO ANSWER}
L To turn ON/OFF the auto answer setting
(page 30).
H {QUICK SCAN START}
L To store a scanned document into
memory, and then send it (page 26).
I {REDIAL/PAUSE}
L To redial the last number dialled.
For New Zealand users only
If the line is busy when you make a phone
call using the {MONITOR} button, the unit
will automatically redial the number up to
2 times.
L To insert a pause during dialling.
J {HANDSET MUTE}
L To mute your voice to the other party
during a conversation. Press this button
again to resume the conversation.
K {RECALL}
L To access special telephone services or
for transferring extension calls.
L {MONITOR}
L To initiate dialling.
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1. Introduction and Installation
1.4 Overview
1
2
3
4
5 6
7
8
9
j
k
l
1 Handset
2 Speaker
3 Document guides
4 Paper tray
5 Recording paper entrance
6 Tension plate
7 Paper stacker*1
8 Document stacker*1
9 Recording paper exit
j Document exit
k Front cover
l Document entrance
*1 The paper stacker and document stacker
may not be shown in all illustrations.
10
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1. Introduction and Installation
Installation
3 Place the toner cartridge (1) into the drum
unit (2) vertically.
1.5 Toner cartridge and
drum unit
1
Caution:
L Read the following instructions before
you begin installation. After you have read
them, open the drum unit protection bag.
The drum unit contains a photosensitive
drum. Exposing it to light may damage the
drum. Once you have opened the
protection bag:
–
–
–
–
Do not expose the drum unit to light for
more than 5 minutes.
Do not touch or scratch the green
drum surface.
Do not place the drum unit near dust or
dirt, or in a high humidity area.
Do not expose the drum unit to direct
sunlight.
2
4 Firmly press down the toner cartridge to
snap into position (1).
1
L Do not leave the toner cartridge out of the
protection bag for a long time. It will
decrease the toner life.
1 Before opening the protection bag of the new
toner cartridge, shake it vertically more than
5 times.
5 Turn the two levers (1) on the toner
cartridge firmly.
1
2 Remove the toner cartridge and drum unit
from the protection bags. Peel off the seal
(1) from the toner cartridge.
1
11
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1. Introduction and Installation
6 Make sure that the triangles (1) match, to
8 Install the drum and toner unit (1) by holding
install the toner cartridge correctly.
the tabs.
1
2
1
7 Lift open the front cover (1), holding OPEN
(2).
L Do not touch the transfer roller (2).
9 Close the front cover (1) by pushing down
1
on both sides, until locked.
1
2
L If the lower glass (3) is dirty, clean it with
a soft and dry cloth.
L While the unit displays “PLEASE WAIT”,
do not open the front cover, or disconnect
the power cord.
3
Toner save feature
If you want to reduce toner consumption, set the
toner save setting to ON (feature #79 on page
40). The toner cartridge will last approximately
40% longer. This feature may lower the print
quality.
12
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1. Introduction and Installation
1.6 Paper tray
1.7 Paper stacker
Insert the paper tray (1) into the slot (2) on the
Line up the slots (1) in the paper stacker with
the pegs (2) on the bottom of the unit, then
insert the two tabs of the paper stacker into the
slots on the unit (3).
back of the unit.
1
2
2
3
3
Note:
L Do not place the unit in an area where the
paper tray may be obstructed (i.e., by a wall,
etc.).
L Keep this surface (3) away from walls etc.
more than 50 mm to let the unit cool down.
1
Note:
L Do not place the unit in an area where the
paper stacker may be easily bumped into.
L Document and recording paper will be
ejected from the front of the unit. Do not place
anything in front of the unit.
L The paper stacker can hold up to
approximately 100 sheets of printed paper.
Remove the printed paper before the paper
stacker becomes full.
13
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1. Introduction and Installation
1.8 Document stacker
1.9 Handset cord
Pull the document stacker (1) forward gently
until it clicks into place, then press the centre
part of the document stacker (2) to open the
extender (3).
Connect the handset cord (1).
1
1.10 Recording paper
1
A4 size recording paper can be used for fax
messages. The unit can hold up to 220 sheets of
60 g/m2 to 75 g/m2 paper, 200 sheets of 80 g/m2
or 180 sheets of 90 g/m2 paper.
See the note for paper specifications (page 57).
2
1 Before inserting a stack of paper, fan the
paper to prevent paper jams.
3
14
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1. Introduction and Installation
2 Pull the tension plate forward (1) and insert
the paper, print-side down (2), then push
the tension plate back (3).
2
4
1
4
3
L The paper should not be over the tabs
(4).
L If the paper is not inserted correctly,
readjust the paper, or the paper may jam.
Incorrect
Correct
15
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2. Preparation
2CoPnrenpeactriaotniosnand Setup
L If you use the unit with a computer and your
internet provider instructs you to install a
filter, please connect it as follows.
2.1 Connections
Connect to LINE.
To a single
telephone
Telephone
line cord
line jack
Filter
(For Australian
users)
To a single
telephone
line jack
Telephone
line cord
(For New
Zealand users)
To a power outlet
(220-240 V, 50/60 Hz)
Power cord
This model is designed to be used in Australia
and New Zealand. TO USE IN NEW
ZEALAND, CHANGE THE LOCATION
SETTING (feature #74 on page 39).
Caution:
L When you operate this product, the power
outlet should be near the product and
easily accessible.
L Be sure to use the telephone line cord
included in this unit.
L Do not extend the telephone line cord.
Note:
L To avoid malfunction, do not position fax
machine near appliances such as TVs or
speakers which generate an intense
magnetic field.
L If any other device is connected on the same
line, this unit may disturb the network
condition of the device.
L If you want to connect an answering machine
to this unit, see page 32.
16
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2. Preparation
Help Button
2.2 Help function
2.3 Adjusting volume
The unit contains helpful information which can
be printed for quick reference.
Basic settings:
How to set the date, time, your logo and fax
number.
Feature list:
How to program the features.
Directory:
How to store names and numbers in the
directory and how to dial them.
{A}{B}
{SET}
Fax receiving:
Help with problems to receive faxes.
2.3.1 Ringer volume
4 levels (high/medium/low/off) are available.
While the unit is idle, press {A} or {B}.
L If any documents are in the document
entrance, you cannot adjust the ringer
volume. Confirm that there are no documents
in the entrance.
Copier:
How to use the copier function.
Reports:
List of available reports.
Caller ID:
How to use the Caller ID service.
To turn the ringer OFF:
1 Press {B} repeatedly to display the
following.
RINGER OFF= OK?
YES:SET/NO:STOP
2 Press {SET}.
RINGER OFF
L To turn the ringer back on, press {A}.
{HELP}
{<}{>}
{SET}
While the ringer volume is set to OFF:
When a call is received, the unit will not ring and
will display the following.
1 Press {HELP}.
INCOMING CALL
2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET}.
Ringer pattern
L You can select one of three ringer patterns for
external calls (feature #17, page 38).
L The selected item will be printed.
Volume
2.3.2 Handset receiver volume
3 levels (high/middle/low) are available.
While using the handset, press {A} or {B}.
2.3.3 Monitor volume
8 levels (high to low) are available.
While using the monitor, press {A} or {B}.
Initial Programming
17
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2. Preparation
L The accuracy of the clock is approximately
60 seconds a month.
2.4 Date and time
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
If you have subscribed to a Caller ID
service
The date and time will be automatically set
according to the received caller information.
{MENU}
{SET}
{<}{>}
1 Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[( )]
2 Press {<} or {>} repeatedly to display the
following.
SET DATE & TIME
PRESS SET
3 Press {SET}.
L Cursor (|) will appear on the display.
M:|01/D:01/Y:03
TIME: 12:00AM
4 Enter the current month/day/year by
selecting 2 digits for each.
Example: August 10, 2003
Press {0}{8} {1}{0} {0}{3}.
M:08/D:10/Y:03
TIME: |12:00AM
5 Enter the current hour/minute by selecting 2
digits for each. Press {*} to select “AM” or
“PM”.
Example: 3:15PM (12 hour clock entry)
1. Press {0}{3} {1}{5}.
M:|08/D:10/Y:03
TIME: 03:15AM
2. Press {*} repeatedly to display “PM”.
M:|08/D:10/Y:03
TIME: 03:15PM
6 Press {SET}.
L The next feature will be displayed.
7 Press {MENU} to exit the program.
Note:
L This information will be printed on each page
transmitted from your unit.
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2. Preparation
Keys
{6}
Characters
M N O m n
2.5 Your logo
o
q
v
6
r
The logo can be your company, division or name.
{7}
P
T
Q R S p
s
7
{8}
U V
t
u
8
y
"
{9}
W X
Y
)
Z
<
@
w x
z
9
$
{0}
0
(
>
!
#
% &
¥
@ ^
’
→
{#}
To change capital or lower-
case letter.
{RECALL}
Hyphen button
{MENU}
{STOP}
{SET}
{HANDSET
MUTE}
Insert button
{<}{>}{A}{B}
{RECALL}
{HANDSET MUTE}
{STOP}
Delete button
1 Press {MENU}.
Note:
L To enter another character located on the
same number key, press {>} to move the
cursor to the next space.
SYSTEM SETUP
PRESS NAVI.[( )]
2 Press {<} or {>} repeatedly to display the
following.
To enter your logo
YOUR LOGO
PRESS SET
Example: “BILL”
1. Press {2} 2 times.
3 Press {SET}.
LOGO=|B
2. Press {4} 3 times.
LOGO=|
LOGO=B|I
4 Enter your logo, up to 30 characters. See the
3. Press {5} 3 times.
character table on page 19 for details.
LOGO=BI|L
5 Press {SET}.
L The next feature will be displayed.
4. Press {>} to move the cursor to the next
6 Press {MENU} to exit the program.
space and press {5} 3 times.
Note:
LOGO=BIL|L
L This information will be printed on each page
transmitted from your unit.
To change capital or lower-case letters
Pressing the {#} key will change to capital or
lower-case alternately.
To select characters with the dial keypad
Keys
Characters
1. Press {2} 2 times.
{1}
1
,
[
.
]
{
`
}
+
;
–
?
2
3
4
5
/
|
=
LOGO=|B
_
:
2. Press {4} 3 times.
{2}
{3}
{4}
{5}
A
B C a
b
e
h
k
c
f
LOGO=B|I
D E F
G H I
d
g
j
i
3. Press {#}.
J
K L
l
LOGO=B|i
19
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2. Preparation
4. Press {5} 3 times.
LOGO=Bi|l
2.6 Your fax number
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character, and make the correction.
To delete a character
Press {<} or {>} to move the cursor to the
character you want to delete and press {STOP}.
{MENU}
{STOP}
{SET}
To insert a character
{RECALL} {<}{>}
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to
insert the character.
1 Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[( )]
2. Press {HANDSET MUTE} to insert a space
and enter the character.
2 Press {<} or {>} repeatedly to display the
following.
To select characters using {A} or {B}
Instead of pressing the dial keys, you can select
characters using {A} or {B}.
YOUR FAX NO.
PRESS SET
1. Press {A} or {B} repeatedly to display the
3 Press {SET}.
desired character.
L Cursor (|) will appear on the display.
2. Press {>} to move the cursor to the next
space.
NO.=|
L The character displayed is inserted.
4 Enter your fax number, up to 20 digits.
3. Return to step 1 to enter the next character.
Example: NO.=1234567|
Display order of characters
5 Press {SET}.
Capital
alphabet
L The next feature will be displayed.
6 Press {MENU} to exit the program.
: Pressing {A}
Number
Note:
: Pressing {B}
L This information will be printed on each page
transmitted from your unit.
L The {*} button enters a “+” and the {#}
button enters a space.
Symbol
Lower-case
alphabet
Example: +64 9 1234567
Press {*}{6}{4}{#}{9}{#}{1}{2}{3}{4}
{5}{6}{7}.
L To enter a hyphen in a telephone number,
press {RECALL}.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
To delete a number
Press {<} or {>} to move the cursor to the
number you want to delete and press {STOP}.
20
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3AuTteolmepahtiocnDeialling
Helpful hints:
L You can confirm the stored entries in the
3.1 Storing names and
telephone numbers into
one-touch dial
telephone number list (page 55).
Note:
L A hyphen or a space entered in a telephone
number counts as two digits.
Up to 22 telephone numbers can be stored in
one-touch dial for quick access.
L Station 1 to 3 can be used alternatively as
broadcast keys (page 28).
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character/number, and then make the
correction.
L You can also send faxes using one-touch dial
(page 27).
To delete a character/number
Press {<} or {>} to move the cursor to the
character/number you want to delete, and press
{STOP}.
Station keys
3.2 Storing names and
telephone numbers into
Up to 100 telephone numbers can be stored in
the navigator directory for quick access.
L You can also send faxes using the navigator
directory (page 27).
{LOWER}
{SET}
{STOP}
{<}{>}
{DIRECTORY PROGRAM}
1 Press {DIRECTORY PROGRAM}.
2 Select the desired station key.
For stations 1–3:
1. Press one of the station keys.
Example: STATION 1
DIAL MODE
[ ]
2. Press {SET}.
{SET}
{<}{>}
For stations 4–11:
Press one of the station keys.
{DIRECTORY PROGRAM} {STOP}
1 Press {DIRECTORY PROGRAM}.
Press {LOWER}, then press one of the
station keys.
2 Press {>}.
3 Enter the name, up to 10 characters (see
3 Enter the name, up to 10 characters (see
page 19 for instructions).
page 19 for instructions).
4 Press {SET}.
4 Press {SET}.
5 Enter the telephone number, up to 30 digits.
5 Enter the telephone number, up to 30 digits.
6 Press {SET}.
6 Press {SET}.
L To program other entries, repeat steps 3
L To program other entries, repeat steps 2
to 6.
to 6.
7 Press {DIRECTORY PROGRAM}.
7 Press {DIRECTORY PROGRAM}.
21
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3. Telephone
Helpful hints:
L You can confirm the stored entries in the
telephone number list (page 55).
2 Press {A} or {B} repeatedly to display the
desired entry.
3 Press {DIRECTORY PROGRAM}.
Note:
4 Press {#}.
L If “SPACE= 5 DIRS.” is displayed, you can
store only 5 more entries.
L To cancel erasing, press {STOP}.
L A hyphen or a space entered in a telephone
number counts as 2 digits.
5 Press {SET}.
To correct a mistake
3.5 Making a phone call
using one-touch dial and
navigator directory
Press {<} or {>} to move the cursor to the
incorrect character/number, and then make the
correction.
Before using this feature, program the desired
names and telephone numbers into one-touch
dial and navigator directory (page 21).
L Keep the front cover page open for button
locations.
To delete a character/number
Press {<} or {>} to move the cursor to the
character/number you want to delete, and press
{STOP}.
3.5.1 Using one-touch dial
3.3 Editing a stored entry
1 Press {MONITOR} or lift the handset.
L Keep the front cover page open for button
2 Select the desired station key.
locations.
For stations 1–11:
1 Press {>}.
L Confirm that there are no documents in
the document entrance.
Press the desired station key.
For stations 12–22:
2 Press {A} or {B} repeatedly to display the
Press {LOWER}, then press the desired
station key.
desired entry.
3 Press {DIRECTORY PROGRAM}.
L The unit will start dialling automatically.
3.5.2 Using the navigator
directory
L If you do not need to edit the name, skip
to step 6.
5 Edit the name (see the storing procedure on
1 Press {>}.
L Confirm that there are no documents in
the document entrance.
page 21 for instructions).
6 Press {SET}.
2 Press {A} or {B} repeatedly to display the
number, skip to step 8.
desired entry.
7 Edit the telephone number. For further
details, see the storing procedure on page
21.
3 Press {MONITOR} or lift the handset.
L The unit will start dialling automatically.
To search for a name by initial
Example: “LISA”
8 Press {SET}.
1. Press {>}.
L Confirm that there are no documents in
the document entrance.
3.4 Erasing a stored entry
L Keep the front cover page open for button
2. Press {A} or {B} to initiate the navigator
locations.
directory.
1 Press {>}.
3. Press {5} repeatedly to display any name
with the initial “L” (see the character table,
page 19).
L Confirm that there are no documents in
the document entrance.
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3. Telephone
L To search for symbols (not letters or
telephone. Do not dial the “0” prefix or the
area code digit.
numbers), press {*}.
4. Press {A} or {B} repeatedly to display
“LISA”.
To confirm caller information using the
Caller ID list
The unit will store information for the most recent
L To stop the search, press {STOP}.
L To dial the displayed number, press
30 callers.
{MONITOR} or lift the handset.
Caler ID
–
–
To print manually, see page 24.
To print automatically after every 30 new
calls, activate feature #26 (page 38).
3.6 Caller ID service
This unit is compatible with the Caller ID
service offered by your local telephone
company. To use this feature, you must
subscribe to a Caller ID service.
3.7 Viewing and calling
back using caller
information
3.6.1 How Caller ID is displayed
The calling party’s telephone number or name
will be displayed after the first ring. You then
call.
You can easily view caller information and call
back.
Important:
L Calling back will not be possible in the
following cases:
The unit will automatically store the caller
information (telephone number, name and the
time of the call). You can view the caller
information (page 23) and print the Caller ID list
(page 24).
L If the unit is connected to a PBX (Private
Branch Exchange) system, you may not
receive the caller information. Consult your
PBX supplier.
–
The telephone number includes data
other than numbers (i.e., * or #).
The caller information does not
include a telephone number.
–
L If the unit cannot receive caller information,
the following will be displayed:
“OUT OF AREA”: The caller dialled from an
area which does not provide Caller ID
service.
“PRIVATE CALLER”: The caller requested
not to send caller information.
{MONITOR}
{<}{>}{A}{B}
{CALLER ID SEARCH}
{STOP}
Note for Australian users:
L Although Telstra and Optus do not currently
send caller name information, the caller’s
name will be displayed as stored in the
directory, when a call from that caller is
received.
{FAX START}
{NAME/TEL NO.}
1 Press {CALLER ID SEARCH}.
L The area code will need to be stored with the
8-digit telephone number.
2 Press {A} to search from the most recent
calls.
Note for New Zealand users:
Press {B} to search from the oldest calls.
L If you need to edit the telephone number,
see page 24.
L Although Telecom New Zealand and
TelstraClear do not currently send caller
name information, the caller’s name will be
displayed as stored in the directory, when a
call from that caller is received.
L Your telephone service provider may charge
you for a local call when it is dialled with an
area code prefix. If the charge for local call is
unacceptable, only the 7-digits of the local
number should be dialled from your
3 Press {MONITOR} or lift the handset to call
back the displayed party.
L The unit will start dialling automatically.
L To send a fax, insert the document FACE
DOWN and press {FAX START}.
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3. Telephone
Note:
To correct a mistake
L Telstra, Optus, Telecom New Zealand and
TelstraClear do not currently send caller
name information.
1. Press {<} or {>} to move the cursor to the
incorrect number.
2. Press {STOP} to delete the number.
To change the display of the caller
information
3. Enter the correct number.
Press {NAME/TEL NO.} repeatedly after step 2.
Example (for Australian users):
To delete a number
Press {<} or {>} to move the cursor to the
number you want to delete and press {STOP}.
SAM LEE
11:20AM Jul 20 ,
b
To insert a number
3456789012
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to
insert the number.
11:20AM Jul 20 ,
Example (for New Zealand users):
3456789012
11:20AM Jul 20 ,
2. Enter the number.
b
NO NAME RCVD
3.8 Printing the Caller ID
list
11:20AM Jul 20 ,
L Check mark (,) on the display means the call
has already been viewed or answered.
L Keep the front cover page open for button
locations.
Display while viewing
1 Press {CALLER ID PRINT} to start printing.
L The display will show “ERASE ALL OK?”
after printing.
L When the unit did not receive name
information, the display will show “NO NAME
RCVD”.
2 Press {STOP} to exit the program.
L To erase all of the stored caller
information, press {SET} instead of
{STOP}.
L When no calls have been received, the
display will show “NO CALLER DATA”.
To stop viewing
Press {STOP} after step 2.
3.9 Erasing caller
information
3.7.1 Editing a caller’s telephone
number before calling back
L Keep the front cover page open for button
1 Press {CALLER ID SEARCH}.
locations.
2 Press {A} or {B} repeatedly to display the
3.9.1 Erasing all caller
information
desired entry.
3 Press {NAME/TEL NO.} to display the
telephone number.
1 Press {MENU} repeatedly to display
4 Press dial key (0 to 9) or {*} to enter the
“CALLER SETUP”.
editing mode and edit the telephone number.
2 Press {SET}.
5 Press {MONITOR} or lift the handset to call
back the edited number.
3 Press {SET}.
L To cancel erasing, press {STOP}, then
{MENU}.
L The unit will start dialling automatically.
DOWN and press {FAX START}.
4 Press {SET}.
Note:
5 Press {STOP} to exit the program.
L The edited telephone number will not be
saved in the caller information. To save in the
directory, see page 25.
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3. Telephone
2. Press {SET}.
3.9.2 Erasing specific caller
information
For navigator directory:
1. Press {<} or {>}.
2. Press {SET}.
1 Press {CALLER ID SEARCH}.
2 Press {A} or {B} repeatedly to display the
5 Press {SET}.
desired entry.
Note:
3 Press {<}.
L You can confirm the stored entries in the
telephone number list (page 55).
L The unit can only store a name of up to 10
characters long.
L If you enter a new entry into a station key, the
previous entry will be replaced.
L If you use stations 1–3 as broadcast keys,
you cannot store caller information for
stations 1–3 (page 28).
L Telstra, Optus, Telecom New Zealand and
TelstraClear do not currently send caller
name information.
L To cancel erasing, press {STOP} 2 times.
4 Press {SET}.
L To erase other entries, repeat steps 2 to
4.
5 Press {STOP} to exit the program.
Note:
L Telstra, Optus, Telecom New Zealand and
TelstraClear do not currently send caller
name information.
3.10 Storing caller
information
Important:
L This feature is not available in the
following cases.
–
The telephone number includes data
other than numbers (i.e., * or #).
The caller information does not
include a telephone number.
–
L Keep the front cover page open for button
locations.
1 Press {CALLER ID SEARCH}.
2 Press {A} or {B} repeatedly to display the
desired entry.
3 Press {DIRECTORY PROGRAM}.
4 Select the station key or navigator directory.
For stations 1–3:
1. Press the desired station key.
2. Press {SET}.
3. Press {SET}.
For stations 4–11:
1. Press the desired station key.
2. Press {SET}.
For stations 12–22:
1. Press {LOWER}, then press the desired
station key.
25
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4. Fax
4SeFnadxing Faxes
–
“SUPER FINE”: For originals with very small
printing. This setting only works with other
compatible fax machines.
4.1 Sending a fax manually
–
–
“PHOTO”: For originals containing
photographs, shaded drawings, etc.
“PHOTO WITH TEXT”: For originals
containing photographs and text.
1
L Using the “FINE”, “SUPER FINE”, “PHOTO”
and “PHOTO WITH TEXT” settings will
increase transmission time.
L If the resolution setting is changed during
feeding, it will be effective from the next
sheet.
2
To redial the last number
1. Press {REDIAL/PAUSE}.
2. Press {FAX START}.
L If the line is busy, the unit will automatically
redial the number up to 2 times.
L To cancel redialling, press {STOP}, then
press {SET}.
{MONITOR}
{STOP}
{FAX START}
{SET}
To send more than 20 pages at a time
Insert the first 20 pages of the document. Add
the other pages (up to 20 at a time) before the
last page feeds into the unit.
{RESOLUTION}
{REDIAL/PAUSE}
{QUICK SCAN START}
1 Adjust the width of the document guides (1)
Pre-dialling a fax number
to the size of the document.
You can dial the fax number first before inserting
the document. This is convenient if you need to
refer to the document for the other party’s fax
number.
2 Insert the document (up to 20 pages) FACE
DOWN (2) until a single beep is heard and
the unit grasps the document.
1. Enter the fax number.
2. Insert the document.
3. Press {FAX START}.
3 If necessary, press {RESOLUTION}
repeatedly to select the desired resolution.
4 Press {MONITOR}.
5 Dial the fax number.
Sending from memory
6 When a fax tone is heard:
Quick scan feature
You can scan the document into memory before
Press {FAX START}.
sending.
When the other party answers your call:
1. Insert the document.
Lift the handset and ask them to press their
start button. When the fax tone is heard,
press {FAX START}.
2. Enter the fax number.
3. Press {QUICK SCAN START}.
Transmitting reservation (Dual Access)
feature
You can send the document even when the unit
is just receiving a fax or sending a fax from
memory (up to 3 reservations).
To select the resolution
Select the desired resolution according to the
type of document.
–
–
“STANDARD”: For printed or typewritten
originals with normal-sized characters.
“FINE”: For originals with small printing.
1. Insert the document during fax reception or
fax memory transmission.
26
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4. Fax
2. Enter the fax number using the dial keypad,
Effective scanning area
one-touch dial or navigator directory.
L Shaded area (1) will be scanned.
3. Press {QUICK SCAN START} or {FAX
START}.
4 mm
L The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data. If the document exceeds
the memory capacity, sending will be
cancelled and this feature will be turned OFF
automatically. You must transmit the entire
document manually.
1
4 mm
4 mm
4 mm
208 mm
To stop transmission
216 mm
Press {STOP}.
Document weight
L Single sheet:
A sending report provides you with a printed
record of transmission results. To use this
feature, activate feature #04 (page 37). For an
explanation of error messages in the result
column, see page 42.
45 g/m2 to 90 g/m2
L Multiple sheets:
60 g/m2 to 80 g/m2
Note:
L Remove clips, staples or other fasteners.
L Do not send the following types of
documents: (Use copies for fax
transmission.)
Journal report
A journal report provides you with a printed
manually, see page 55. To print automatically
after every 30 new fax communications, activate
feature #22 (page 38). For an explanation of
error messages in the result column, see page
42.
–
Chemically treated paper such as carbon
or carbonless duplicating paper
Electrostatically charged paper
Badly curled, creased or torn paper
Paper with a coated surface
–
–
–
–
–
Paper with a faint image
Paper with printing on the opposite side
that can be seen through the other side,
such as newsprint
4.2 Documents you can
send
L Check that ink, paste or correction fluid has
dried completely.
Minimum document size
L To transmit a document with a width of less
than 210 mm, we recommend using a copy
machine to copy the original document onto
A4 or letter-sized paper, then transmitting the
copied document.
128 mm
4.3 Sending a fax using
one touch dial and
navigator directory
Maximum document size
Before using this feature, program the desired
names and telephone numbers into one touch
dial and navigator directory (page 21).
L Keep the front cover page open for button
locations.
1 Adjust the width of the document guides to
216 mm
the size of the document.
27
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4. Fax
2 Insert the document (up to 20 pages) FACE
unit grasps the document.
2 Select the desired broadcast key.
For BROADCAST 1-2:
1. Press the desired {BROADCAST} key.
3 If necessary, press {RESOLUTION}
repeatedly to select the desired resolution
(page 26).
2. Press {A} or {B} repeatedly to select
“BROADCAST”.
For MANUAL BROADCAST:
4 Enter the fax number.
1. Press {MANUAL BROAD}.
Using stations 1–11:
2. Press {A} or {B} repeatedly to select
Press the desired station key.
“MANUAL BROAD”.
Using stations 12–22:
3 Press {SET}.
Press {LOWER}, then press the desired
station key.
4 Program entries.
Using stations 1–11:
Using navigator directory:
Press the desired station key.
Press {<} or {>}, then press {A} or {B}
repeatedly to display the desired entry and
press {SET}.
Using stations 12–22:
Press {LOWER}, then press the desired
station key.
Fax auto redial
Using navigator directory:
If the line is busy or if there is no answer, the unit
will automatically redial the number up to 2
times.
Press {A} or {B} repeatedly to display the
desired entry, and press {SET}.
L To cancel redialling, press {STOP}, then
press {SET}.
Using the dial keypad (only for MANUAL
BROAD):
Enter the fax number and press {SET}.
L To program other entries, repeat this step
(up to 20 entries).
If your unit does not send a fax
display and check that the number dialled is
answered by the other party’s machine.
L The connecting tone will be heard after
dialling to tell you the status of the other
party’s machine (feature #76, page 39).
5 Press {SET} after programming all of the
desired entries.
L To program another broadcast key,
repeat steps 2 to 5.
6 Press {STOP} to exit the program.
Note:
4.4 Broadcast
transmission
L If you program the wrong entry, press
{STOP} after step 4 to erase the entry.
L Confirm the stored entries by printing a
broadcast programming list (page 55).
By programming entries from one-touch dial
(page 21) and navigator directory (page 21) into
the broadcast memory, you can send the same
document to multiple parties (up to 20). Your
programmed entries will remain in the broadcast
memory, allowing frequent re-use. See page 29
for broadcast transmission instructions.
L The broadcast function utilises stations 1–3.
The one-touch dial function will be disabled.
L Keep the front cover page open for button
locations.
4.4.2 Adding a new entry into the
broadcast memory
After initial programming, you can add new
entries (up to a combined total of 20).
1 Press {>}.
L Confirm that there are no documents in
the document entrance.
2 Press {A} or {B} repeatedly to display the
desired broadcast memory
4.4.1 Programming entries into
the broadcast memory
(“<BROADCAST1>”, “<BROADCAST2>” or
“<MANUAL BROAD>”).
1 Press {DIRECTORY PROGRAM}.
3 Press {DIRECTORY PROGRAM}.
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4. Fax
4 Press {*}.
Note:
L If you select “FINE”, “SUPER FINE”, “PHOTO”
or “PHOTO WITH TEXT” resolution, the
number of pages that the unit can transmit
will decrease.
L If the document exceeds the memory
capacity, sending will be cancelled.
L If one of the entries is busy or does not
answer, it will be skipped and redialled later
up to 2 times.
5 Press {A} or {B} repeatedly to display the
desired entry.
6 Press {SET}.
L To add other entries, repeat steps 5 and 6
(up to 20 entries).
7 Press {DIRECTORY PROGRAM} to exit the
program.
4.4.3 Erasing a stored entry from
the broadcast memory
To cancel broadcast transmission
1. Press {STOP} while the unit displays
“BROADCASTING”.
1 Press {>}.
L Confirm that there are no documents in
the document entrance.
L The display will show “SEND
CANCELLED?”.
2. Press {SET}.
2 Press {A} or {B} repeatedly to display the
desired broadcast memory
(“<BROADCAST1>”, “<BROADCAST2>” or
“<MANUAL BROAD>”).
3 Press {DIRECTORY PROGRAM}.
4 Press {#}.
5 Press {A} or {B} repeatedly to display the
desired entry you want to erase.
L To cancel erasing, press {STOP}.
6 Press {SET}.
7 Press {SET}.
L To erase other entries, repeat steps 5 to
7.
8 Press {DIRECTORY PROGRAM} to exit the
program.
4.4.4 Sending the same
document to pre-programmed
parties
1 Insert the document FACE DOWN.
2 If necessary, press {RESOLUTION}
repeatedly to select the desired resolution
(page 26).
3 Press the desired {BROADCAST} (1-2) or
{MANUAL BROAD}.
L The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each entry, calling
each number sequentially.
L After transmission, the stored document
will be erased automatically, and the unit
will automatically print a broadcast
sending report.
29
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4. Fax
Receiving Faxes
4.5.3 With answering machine
Your situation
You want to use the fax machine with an
answering machine.
4.5 Selecting the way to
use your fax machine
Depending on your situation, select the way you
prefer to use your fax machine.
How to set up
Connect an external telephone answering
machine and set the ring count of the answering
machine to less than 4.
L Set the ring count in FAX ONLY mode of the
fax machine to more than 4, if you use with
auto answer ON.
–
–
–
Use only as a fax
Mostly phone calls
With answering machine
4.5.1 Use only as a fax
Your situation
You have a separate telephone line just for faxes.
How to receive calls
When receiving phone calls, the answering
machine will record voice messages.
How to set up
Set the fax machine to FAX ONLY mode (page
31) by pressing {AUTO ANSWER} repeatedly.
ON
How to receive calls
All incoming calls will be answered as faxes.
4.5.2 Mostly phone calls
Your situation
You plan to answer the calls yourself.
How to set up
Set the fax machine to TEL mode (page 31) by
pressing {AUTO ANSWER} repeatedly.
OFF
How to receive calls
You have to answer all calls manually.
To receive a fax document, press {FAX START}
for each fax receiving.
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4. Fax
To stop receiving
Press {STOP}.
4.6 Receiving a fax
manually
Extension telephone
You can receive fax documents using an
extension telephone.
OFF
1. When the extension telephone rings, lift the
handset of the extension telephone.
2. When:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
press *#9 (pre-selected fax activation code)
firmly.
3. Replace the handset.
Note:
L To receive fax documents using the
extension telephone, you must set the
remote fax activation to ON (feature #41,
page 39) beforehand.
{STOP}
{FAX START}
4.7 Receiving a fax
automatically
4.6.1 Activating TEL mode
Set the fax machine to TEL mode by pressing
{AUTO ANSWER} repeatedly to display the
following.
ON
TEL MODE
L The AUTO ANSWER light is OFF.
How to receive calls
1. When the unit rings, lift the handset to answer
the call.
2. When:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
press {FAX START}.
CONNECTING.....
3. Replace the handset.
L The unit will start fax reception.
L If you do not answer the call within 10
rings, the unit will temporarily switch to fax
reception. The other party can then send
a fax.
4.7.1 Activating FAX ONLY mode
Set the fax machine to FAX ONLY mode by
pressing {AUTO ANSWER} repeatedly to
display the following.
FAX ONLY MODE
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4. Fax
L The AUTO ANSWER light is ON.
L If you set to FAX ONLY mode, change
the ring setting in FAX ONLY mode to
more than 4 (feature #06 on page 38).
Note:
L The number of rings before a call is answered
in FAX ONLY mode can be changed (feature
#06 on page 38).
same:
–
the remote access code of the answering
machine
How to receive calls
When receiving calls, the unit will automatically
answer all calls and only receive fax documents.
–
the fax activation code (feature #41 on
page 39)
Receiving a voice message and fax
document in one call
The caller can leave a voice message and send
a fax document during the same call. Inform the
caller of the following procedure beforehand.
4.8 Using the unit with an
answering machine
1. The caller calls your unit.
4.8.1 Setting up the fax machine
and an answering machine
L The answering device will answer the call.
2. The caller can leave a message after the
1 Connect the answering machine.
greeting message.
3. The caller presses *#9 (pre-selected fax
activation code).
Remove the stopper.
L The unit will activate the fax function.
document.
Note:
L The fax activation code can be changed in
feature #41 (page 39).
4.9 Receive polling
(retrieving a fax placed on
another fax machine)
Answering machine
(Not included)
This feature allows you to retrieve a document
from another compatible machine. Therefore you
pay for the call.
Make sure that no documents are fed into your
unit and that the other party’s machine is ready
for your call.
L Keep the front cover page open for button
locations.
2 Set the number of rings on the answering
machine to less than 4.
L This will allow the answering machine to
answer the call first.
1 Press {MENU} repeatedly to display
“POLLING”.
3 Record a greeting message on the
answering machine.
2 Press {SET}.
L We recommend you record a message
up to 10 seconds long, and not to pause
for more than 4 seconds during the
not function correctly.
3 Dial the fax number.
4 Press {SET}.
L The unit will start reception.
4 Activate the answering machine.
5 Set the fax machine to the desired receiving
mode (page 31, 31).
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4. Fax
1 Press {CALLER ID SEARCH}.
2 Press {A} or {B} repeatedly to display the
entry you wish to prevent the fax reception
from.
4.10 Junk fax prohibitor
(preventing fax reception
from undesired callers)
3 Press {JUNK FAX PROHIBITOR}.
If you subscribe to Caller ID service, this feature
prevents fax reception from calls that do not
show caller information.
4 Press {SET}.
L To program other entries, repeat steps 2
to 4.
Additionally, faxes originating from numbers that
match a programmable junk fax prohibitor list will
not be accepted by the fax machine (page 33).
5 Press {STOP} to exit the program.
Note:
L If there is no space to store new entries,
“LIST FULL” is displayed in step 4. Erase
unnecessary entries.
Important:
L This feature does not work when:
–
the unit is set to the TEL mode, or
–
manual reception is performed.
To display the junk fax prohibitor list
4.10.1 Activating the junk fax
prohibitor
1. Press {JUNK FAX PROHIBITOR}.
2. Press {>} repeatedly todisplay“JUNK LIST
DISP.”.
LIGHT
3. Press {SET}.
4. Press {A} or {B} to display the entry.
5. To stop viewing, press {STOP}.
6. To exit the list, press {STOP}.
JUNK FAX
PROHIBITOR
To print the junk fax prohibitor list
1. Press {JUNK FAX PROHIBITOR}.
2. Press {>} repeatedly todisplay“JUNK LIST
PRINT”.
3. Press {SET}.
4. Press {STOP} to exit the list.
{SET}
{STOP}
{CALLER ID SEARCH}
{<}{>}{A}{B}
To erase an entry from the junk fax
prohibitor list
1. Press {JUNK FAX PROHIBITOR}.
1 Press {JUNK FAX PROHIBITOR}.
2 Press {>}.
2. Press {>} repeatedly todisplay“JUNK LIST
DISP.”.
3 Press {A} or {B} repeatedly to select “ON”.
4 Press {SET}.
3. Press {SET}.
4. Press {A} or {B} repeatedly to display the
desired entry.
5 Press {STOP} to exit the program.
5. Press {<}.
Note:
L To cancel erasing, press {STOP}.
L While the junk fax prohibitor is activated, the
6. Press {SET}.
L The entry is erased.
7. Press {STOP} 2 times.
4.10.2 Programming undesired
callers
You can register up to 10 undesired numbers
from the Caller ID list (page 23) if you do not wish
to receive faxes from them.
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5. Distinctive Ring
5DiDstiisntcinticvteivRe iRnging
5.1 Using with the ring
detection feature
This feature is only for use if you subscribe to
a Distinctive Ring pattern service from your
telephone company. For more information on
the availability of this service in your area,
please contact your telephone company
before setting this feature on your unit.
In Australia, this service is called “Fax
Stream Duet”.
In New Zealand, this service is called
“FaxAbility”.
The Distinctive Ring service gives you an
additional phone number on a single telephone
line, with a different ringing pattern.
When you wish to use the additional phone
number as a facsimile telephone number, set the
ring pattern detection feature to ON. When the
unit detects a call matching the Distinctive Ring
pattern, it will receive a fax automatically.
{MENU}
{A}{B}
{SET}
1 Press {MENU}.
2 Press {#}, then {3}{1}.
3 Press {A} or {B} to select “ON”.
L If this feature is not required, select “OFF”.
4 Press {SET}.
5 Press {MENU}.
34
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6. Copy
6CoCopinyg
p
y
–
“PHOTO WITH TEXT”: For originals
containing photographs and text.
6.1 Making a copy
L If you select “STANDARD”, copying will be
done using “FINE” mode.
1
To stop copying
Press {STOP}.
6.1.1 More copying features
To enlarge a document
1. After step 4 on page 35, press {A}
2
repeatedly to select from “105%” to “200%” by
changing the enlargement rate 5% at a time.
2. Press {COPY START}.
L The unit will only enlarge the centre of the
upper part of the document. To make an
enlarged copy of the bottom of the
document, turn the document around,
and then make a copy.
{A}{B} {COLLATE}
{STOP}
Example: 150% enlarged copy
{COPY START}
Original
document
Enlarged
copy
{RESOLUTION}
A
B
A
B
C
D
C
D
1 Adjust the width of the document guides (1)
to the size of the document.
2 Insert the document (up to 20 pages) FACE
DOWN (2) until a single beep is heard and
the unit grasps the document.
To reduce a document
1. After step 4 on page 35, press {B}
repeatedly to select from “50%” to “95%” by
changing the reduction rate 5% at a time.
3 If necessary, press {RESOLUTION}
repeatedly to select the desired resolution.
2. Press {COPY START}.
4 Press {COPY START}.
L If necessary, enter the number of copies
(up to 99).
Example: 70% reduced copy
Reduced
copy
Original
document
5 Press {COPY START}.
A
B
L The unit will start copying.
A
B
C
D
Note:
C
D
L Any transmittable document can be copied
(page 27).
To select the resolution
Select the desired resolution according to the
type of document.
To collate multiple copies
The unit can collate multiple copies in the same
order as the original document pages.
–
–
–
“FINE”: For printed or typewritten originals
with small printing.
“SUPER FINE”: For originals with very small
printing.
“PHOTO”: For originals containing
photographs, shaded drawings, etc.
1. After step 3 on page 35, press {COLLATE}
repeatedly to display “COLLATE=ON”.
L If necessary, enter the number of copies
(up to 99).
2. Press {COPY START}.
35
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6. Copy
Example: Making 2 copies of a 4-page
original document
4
3
2
4
4
1
3
3
4
2
3
2
1
2
1
1
Uncollated
pages
Collated
pages
Note:
L The unit will store the documents into
memory while collating the copies. If memory
becomes full while storing, the unit will only
print out the stored pages.
L After copying, the collating feature will turn
OFF automatically.
36
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7. Programmable Features
7FeP
artougrerasmSmumableaFryeatures
m
L The setting you selected is set, and the
next feature will be displayed.
7.1 Programming
7 To exit programming, press {MENU}.
To cancel programming
Press {MENU} to exit the program.
Programming by entering the program
code number directly
You can select a feature by directly entering the
using {<} or {>}.
{MENU}
{SET}
1. Press {MENU}.
{<}{>}{A}{B}
2. Press {#} and the 2-digit code number
(page 37 to page 40).
7.1.1 Programming basic
features
3. Press {A} or {B} repeatedly to display the
desired setting.
1 Press {MENU}.
4. Press {SET}.
5. To exit programming, press {MENU}.
2 Select the feature you wish to program.
Press {<} or {>} repeatedly to display the
desired feature.
L The current setting of the feature will be
displayed.
7.2 Basic features
Code #01: Setting the date and time
3 Press {A} or {B} repeatedly to display the
desired setting.
SET DATE & TIME
PRESS SET
L This step may be slightly different
depending on the feature.
See page 18 for details.
4 Press {SET}.
Code #02: Setting your logo
L The setting you selected is set, and the
next feature will be displayed.
YOUR LOGO
PRESS SET
5 To exit programming, press {MENU}.
See page 19 for details.
7.1.2 Programming advanced
features
Code #03: Setting your fax number
YOUR FAX NO.
PRESS SET
1 Press {MENU}.
See page 20 for details.
2 Press {<} or {>} repeatedly to display
“ADVANCE SETTINGS”.
3 Press {SET}.
SENDING REPORT
=ERROR
[ ]
4 Select the feature you wish to program.
Press {<} or {>} repeatedly to display the
desired feature.
To print a sending report for fax transmission
results (page 27).
“ERROR” (default): A sending report will be
printed only when fax transmission fails.
“ON”: A sending report will be printed out after
every transmission.
L The current setting of the feature will be
displayed.
5 Press {A} or {B} repeatedly to display the
desired setting.
“OFF”: Sending reports will not be printed out.
L This step may be slightly different
depending on the feature.
6 Press {SET}.
37
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7. Programmable Features
“ON” (default): The unit will print a journal report
automatically after every 30 new fax
communications (page 27).
Code #06: Changing the ring setting in FAX
ONLY mode
“OFF”: The unit will not print a journal report, but
will keep a record of the last 30 fax
communications.
FAX RING COUNT
RINGS=2
[ ]
answers a call in FAX ONLY mode.
You can select “2” (default), “3”, “4”, “5”, “6”, “7”,
“8” or “9”. If you are using the unit with an
answering machine, set to more than 4 (page
32).
Code #23: Sending documents overseas
OVERSEAS MODE
=ERROR
[ ]
If you have difficulty sending an overseas fax,
activate this feature before starting transmission.
L This feature is not available for broadcast
transmission.
Code #12: Enabling remote operation for an
answering machine
L The calling charge may be higher as the
transmission speed is slowed down.
REMOTE TAM ACT.
=OFF
[ ]
If you are using the unit with an answering
machine, activate this feature, and program the
remote activation ID to enable remote operation
of the answering machine.
“NEXT FAX”: This setting is effective only for the
next attempted fax transmission. After
transmission, the unit will return to the previous
setting.
“ERROR” (default): When the previous fax
transmission fails and you wish to re-send the
document automatically.
1. Press {MENU}.
2. Press {#} then {1}{2}.
3. Press {A} or {B} repeatedly to select “ON”.
4. Press {SET}.
“OFF”: Deactivates this feature.
Code #25: Sending a fax at a specific time
5. Enter your ID from 1 to 5 digits, using 0–9,
{*} and {#}.
DELAYED SEND
=OFF
[ ]
L The default ID is “11”.
This feature allows you to take advantage of low-
cost calling hours offered by your telephone
company. This feature can be set up to 24 hours
in advance of the desired time.
6. Press {SET}.
7. Press {MENU}.
Code #13: Setting the dialling mode
(For Australian users only)
To send a document:
1. Insert the document.
2. Press {MENU}.
DIALLING MODE
=TONE
[ ]
3. Press {#} then {2}{5}.
4. Press {A} or {B} repeatedly to select “ON”.
5. Press {SET}.
If you cannot dial, change this setting depending
on your telephone line service.
“TONE”(default): For tone dial service.
“PULSE”: For rotary pulse dial service.
6. Enter the fax number.
7. Press {SET}.
Code #17: Setting the ringer pattern
8. Enter the transmission start time.
L Press {*} repeatedly to select “AM” or
“PM”.
RINGER PATTERN
=A
[ ]
You can select “A” (default), “B” or “C”.
9. Press {SET}.
L To cancel after programming, press {STOP}
7.3 Advanced features
then {SET}.
Code #26: Setting the Caller ID list to print
automatically
Code #22: Setting the journal report to print
automatically
AUTO CALL. LIST
AUTO JOURNAL
=ON
=ON
[ ]
[ ]
38
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7. Programmable Features
“ON” (default): The unit will print the Caller ID list
automatically after every 30 new calls (page 23).
“OFF”: The unit will not print the Caller ID list, but
keep a record of the information for the last 30
callers.
To alert you with a beeping sound when a
received fax document is stored into memory
due to some existing problem.
The slow beeps will continue until you clear the
printing problem and make sure the unit is
supplied with enough paper to print the stored
document.
feature
“ON” (default): You will hear a beeping sound.
“OFF”: Deactivates this feature.
DISTINCTIVE RING
=OFF
[ ]
Code #46: Setting friendly reception
See page 34 for details.
FRIENDLY RCV
=ON
[ ]
Code #37: Receiving other size documents
To receive a fax automatically when you answer
a call and hear a fax calling tone (slow beep).
“ON” (default): You do not have to press {FAX
START} for fax reception.
“OFF”: You have to press {FAX START} for fax
reception.
AUTO REDUCTION
=ON
[ ]
To receive a fax document that is longer than
your recording paper.
“ON” (default): The unit will fit received
documents onto your recording paper.
“OFF”: The unit will print the original size.
Code #58: Setting the original mode
ORIGINAL
Code #39: Changing the display contrast
=NORMAL
[ ]
LCD CONTRAST
=NORMAL
To send or copy a document with faint or dark
writing, set this feature before starting
transmission or copying.
“NORMAL” (default): Used for normal writing.
“LIGHT”: Used for faint writing.
[ ]
“NORMAL” (default): For normal contrast.
“DARKER”: Used when the display contrast is too
light.
“DARKER”: Used for dark writing.
Code #41: Changing the fax activation code
FAX ACTIVATION
Code #68: Setting the Error Correction Mode
(ECM)
=ON
[ ]
use it to receive a fax, activate this feature and
program the activation code.
L This code is also used to receive a voice
message and a fax in the same call (page
32).
ECM SELECTION
=ON
[ ]
This feature is available when the
transmitting/receiving fax machines are ECM
compatible.
“ON” (default): To send a fax even if there is static
interference on the telephone line.
“OFF”: Deactivates this feature.
1. Press {MENU}.
2. Press {#}, then {4}{1}.
3. Press {A} or {B} repeatedly to select “ON”.
4. Press {SET}.
Code #74: Setting the location where you use
this unit
5. Enter your code from 2 to 4 digits, using 0–9,
{*} and {#}.
LOCATION
=AUSTRALIA [ ]
L The default code is “;#9”.
L Do not enter “0000”.
This setting must match your location.
“AUSTRALIA” (default): To use in Australia.
“NEWZEALAND”: To use in New Zealand.
6. Press {SET}.
7. Press {MENU}.
Code #76: Setting the connecting tone
Code #44: Setting the memory reception alert
CONNECTING TONE
=ON
[ ]
RECEIVE ALERT
=ON
[ ]
If you often have trouble when sending faxes,
this feature allows you to hear connecting tones;
39
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7. Programmable Features
fax tone, ring back tone and busy tone. You can
use those tones to confirm the status of the other
party’s machine.
L If the ring back tone continues, the other
party’s machine may not be a facsimile or
may have run out of paper. Check with the
other party.
Program code and direct command key
L Enter the date and time using the dial keypad
(see page 18 for details).
L Enter your logo using the dial keypad (see
page 19 for details).
L The connecting tone volume cannot be
adjusted.
{#}{0}{3} Your fax number
L Enter your fax number using the dial keypad
(see page 20 for details).
“ON” (default): You will hear connecting tones.
“OFF”: Deactivates this feature.
{#}{0}{4} Sending report
Code #79: Setting toner save feature
–
–
–
{1}:“ON”
{2}:“OFF”
{3}:“ERROR” (default)
TONER SAVE
=OFF
[ ]
“ON”: The toner cartridge will last longer.
“OFF” (default): Deactivates this feature.
{#}{0}{6} Fax ring count
–
–
–
–
–
–
–
–
{2}:“2” (default)
{3}:“3”
{4}:“4”
{5}:“5”
{6}:“6”
{7}:“7”
{8}:“8”
{9}:“9”
Code #80: Resetting advanced features to
their default settings
SET DEFAULT
RESET=NO
[ ]
To reset the advanced features:
1. Press {MENU}.
{#}{1}{2} Remote activation ID
2. Press {#}, then {8}{0}.
4. Press {SET}.
–
{1}:“ON”
–
{2}:“OFF” (default)
L If you select “ON”, then enter your ID from 1 to
5. Press {SET} again.
5 digits using 0-9, * and #.
6. Press {MENU}.
{#}{1}{3} Dialling mode
–
–
{1}:“PULSE”
{2}:“TONE” (default)
L The location setting (feature #74, page 39)
will not be reset.
{#}{1}{7} Ringer pattern
–
–
–
{1}:“A” (default)
{2}:“B”
{3}:“C”
7.4 Direct commands for
programming features
{#}{2}{2} Journal report
–
–
{1}:“ON” (default)
{2}:“OFF”
You can also select the desired setting by directly
entering the program code (# and a 2-digit
number) and direct command.
{#}{2}{3} Overseas mode
–
–
–
{1}:“NEXT FAX”
{2}:“OFF”
{3}:“ERROR” (default)
1 Press {MENU}.
2 Press {#} and the 2-digit code number.
3 Press the desired direct command, using the
dial keypad, to display the desired setting.
L This step may be slightly different
depending on the feature.
–
{1}:“ON”
–
{2}:“OFF” (default)
L If you select “ON”, then enter the fax number
and transmission time using the dial keypad
(see feature #25 on page 38 for details).
4 Press {SET}.
5 To exit programming, press {MENU}.
{#}{2}{6} Caller ID list
–
{1}:“ON” (default)
–
{2}:“OFF”
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7. Programmable Features
{#}{3}{1} Distinctive Ring
–
{1}:“ON”
–
{2}:“OFF” (default)
{#}{3}{7} Auto reduction
–
{1}:“ON” (default)
–
{2}:“OFF”
{#}{3}{9} Display contrast
–
{1}:“NORMAL” (default)
–
{2}:“DARKER”
{#}{4}{1} Fax activation code
–
{1}:“ON” (default)
–
{2}:“OFF”
L If you select “ON”, then enter your code from 2
to 4 digits using 0-9, * and #.
{#}{4}{4} Memory reception alert
–
{1}:“ON” (default)
–
{2}:“OFF”
{#}{4}{6} Friendly reception
–
{1}:“ON” (default)
–
{2}:“OFF”
{#}{5}{8} Original mode
–
–
–
{1}:“NORMAL” (default)
{2}:“LIGHT”
{3}:“DARKER”
{#}{6}{8} ECM selection
–
{1}:“ON” (default)
–
{2}:“OFF”
{#}{7}{4} Location
–
{1}:“AUSTRALIA” (default)
–
{2}:“NEWZEALAND”
{#}{7}{6} Connecting tone
–
{1}:“ON” (default)
–
{2}:“OFF”
{#}{7}{9} Toner save
–
{1}:“ON”
–
{2}:“OFF” (default)
{#}{8}{0} Reset advanced features
–
{1}:“YES”
–
{2}:“NO” (default)
L If you select “YES”, press {SET} 2 times, then
press {MENU} to exit programming.
41
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8. Help
8ErHroerlpMessages
PRESSED THE STOP KEY
L {STOP} was pressed and fax communication
was cancelled.
8.1 Error messages –
THE COVER WAS OPENED
L The front cover was opened. Close it and try
again.
Reports
If a problem occurs during fax transmission or
reception, one of the following communication
messages will be printed on the sending and
journal reports (page 27).
OK
L Fax communication was successful.
COMMUNICATION ERROR
(Code: 40-42, 46-72, FF)
L A transmission or reception error occurred.
Try again or check with the other party.
8.2 Error messages –
Display
COMMUNICATION ERROR
(Code: 43, 44)
telephone line cord to a different jack and try
again.
L An overseas transmission error occurred. Try
38).
If the unit detects a problem, one or more of the
CALL SERVICE
L There is something wrong with the unit.
Contact our service personnel.
CHANGE DRUM
DOCUMENT JAMMED
L The document is jammed. Remove the
jammed document (page 51).
CHANGE SUPPLIES
ERROR-NOT YOUR UNIT
(Code: 54, 59, 70)
L A transmission or reception error occurred
because of a problem with the other party’s
fax machine. Check with the other party.
L There is something wrong with the drum unit.
Replace the drum unit and the toner cartridge
(page 47).
CHECK DOCUMENT
JUNK FAX PROH. REJECT
L The junk fax prohibitor of your fax machine
rejected fax reception.
L The document was not fed into the unit
properly. Re-insert the document. If
misfeeding occurs frequently, clean the
document feeder rollers (page 52) and try
again.
MEMORY FULL
L The memory is full of received documents
due to a lack of recording paper or a
recording paper jam. Install paper (page 14)
or clear the jammed paper (page 49).
CHECK DRUM
L The drum unit is not inserted properly. Re-
NO DOCUMENT
insert it correctly (page 11).
L The document was not fed into the unit
properly. Re-insert the document and try
again.
CHECK MEMORY
L The memory (telephone numbers,
parameters, etc.) has been erased. Re-
program.
OTHER FAX NOT RESPONDING
run out of recording paper. Try again.
L The document was not fed properly. Re-
insert the document and try again.
COVER OPEN
L The front cover is open. Close it.
DIRECTORY FULL
L The other party’s fax machine rings too many
times. Send the fax manually (page 26).
L The other party’s machine is not a fax
machine. Check with the other party.
L The number you dialled is not in service.
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8. Help
L There is no space to store new entries in
navigator directory. Erase unnecessary
entries (page 22).
L The other party’s fax machine is busy or has
run out of recording paper. Try again.
OUT OF PAPER
DRUM LIFE OVER
REPLACE DRUM
L Recording paper is not installed or the unit
has run out of paper. Install paper (page 14).
L Recording paper is not fed into the unit
b
CHANGE SUPPLIES
L The drum life is complete. Replace the drum
PAPER JAMMED
unit immediately (page 47).
FAILED PICK UP
L A recording paper jam occurred. Clear the
jammed paper (page 49).
L Recording paper was not fed into the unit
properly. Re-insert the recording paper (page
49).
PLEASE WAIT
L The unit is warming up. Wait for a while.
FAX IN MEMORY
POLLING ERROR
L The unit has a document in memory. See the
other displayed message instructions to print
out the document.
L The other party’s fax machine does not offer
the polling function. Check with the other
party.
FAX MEMORY FULL
REDIAL TIME OUT
L The memory is full of received documents
due to a lack of recording paper or a
recording paper jam. Install paper (page 14)
or clear the jammed paper (page 49).
L When performing memory transmission, the
document being stored exceeded the
memory capacity of the unit. Transmit the
entire document manually.
L The other party’s fax machine is busy or has
REMOVE DOCUMENT
L The document is jammed. Remove the
jammed document (page 51).
L Attempted to transmit a document longer
than 600 mm. Press {STOP} to remove the
document. Divide the document into two or
more sheets and try again.
LOW TEMP.
L The inside of the unit is extremely cold and
cannot be operated. Use the unit in a warmer
area. While the unit cannot be operated, the
received documents are temporarily stored
into the memory, and will be printed out
automatically when the unit warms up.
REPLACE DRUM
SOON
L The drum life is near to an end. Replace the
drum unit as soon as possible (page 47).
TONER EMPTY
MEMORY FULL
b
CHANGE SUPPLIES
L When making a copy, the document being
stored exceeded the memory capacity of the
unit. Press {STOP} to clear the message.
Divide the document into sections.
L The toner life is complete. Replace the toner
cartridge immediately (page 47).
MODEM ERROR
TONER LOW
L There is something wrong with the modem
b
circuit. Contact our service personnel.
CHANGE SUPPLIES
NO FAX REPLY
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8. Help
L The toner life is near to an end. Replace the
toner cartridge as soon as possible (page
47).
The {REDIAL/PAUSE} button does not
function properly.
L If this button is pressed during dialling, a
pause will be inserted. If pressed
immediately after a dial tone is obtained, the
TRANSMIT ERROR
L A transmission error occurred. Try again.
WARM UP
The receiving mode does not function
properly.
L The inside of the unit is too cold. Let the unit
L The Distinctive Ring is set (feature #31, page
warm up. Wait for a while.
34).
WRONG PAPER
During programming, I cannot enter the code
or ID number.
L The fax message was printed on paper which
is shorter than A4 size paper. Use the
L All or part of the numbers are the same.
Change the number: feature #12 (page 38)
and #41 (page 39).
appropriate size paper (page 57).
Fequeny Asked Questions
The unit beeps.
L Recording paper has run out. Press {STOP}
to stop the beeps and install paper.
8.3 When a function does
not work, check here
8.3.1 General
I cannot send documents.
I cannot make and receive calls.
L The power cord or telephone line cord is not
connected. Check the connections.
L If you used a splitter to connect the unit,
remove the splitter and connect the unit to the
check the splitter.
L The telephone line cord is connected to the
EXT jack on the unit. Connect to the LINE
jack (page 16).
run out of recording paper. Try again.
L The other party’s machine is not a fax
machine. Check with the other party.
L The other party’s fax machine rings too many
times. Send the fax manually (page 26).
I cannot make calls.
L The dialling mode setting is wrong. Change
the setting of feature #13 (page 38).
The other party complains that letters on
their received document are distorted or not
clear.
L If your line has special telephone services
such as call waiting, the service may have
been activated during fax transmission.
Connect the unit to a line that does not have
these services.
L An extension telephone on the same line is
off the hook. Hang up the extension
telephone and try again.
L Try copying the document. If the copied
image is clear, there may be something
wrong with the other party’s machine.
The unit does not work.
L Disconnect the unit from the telephone line
and connect the line to a known working
telephone. If the working telephone operates
properly, contact our service personnel to
have the unit repaired. If the working
your telephone company.
The unit does not ring.
L The ringer volume is turned OFF. Adjust it
(page 17).
The other party complains they only hear a
fax tone and cannot talk.
L FAX ONLY mode is set. Tell the other party
the number is only used for faxes.
L Change to TEL mode by pressing {AUTO
ANSWER}.
The other party complains that smudges or
black lines appear on their received
document.
L The glass or rollers are dirty with correction
fluid, etc. Clean them (page 52). Please do
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8. Help
fluid has dried completely.
and quality, please print the printer test list
(page 55).
L The toner save mode is ON (feature #79,
I cannot send a fax overseas.
L Use the overseas transmission mode of
feature #23 (page 38).
L Add two pauses at the end of the telephone
number or dial manually.
page 40).
The other party complains that they cannot
send a document.
L The memory is full of received documents
due to a lack of recording paper or a
recording paper jam. Install paper (page 14)
or clear the jammed paper (page 49).
L The unit is not in FAX ONLY mode. Press
{AUTO ANSWER} repeatedly to turn ON the
AUTO ANSWER light.
I cannot receive documents.
L The telephone line cord is connected to the
EXT jack on the unit. Connect to the LINE
jack (page 16).
I cannot select the desired receiving mode.
L If you want to set FAX ONLY mode:
I cannot receive documents automatically.
to FAX ONLY mode by pressing {AUTO
ANSWER}.
–
press {AUTO ANSWER} repeatedly to
turn ON the AUTO ANSWER light.
L If you want to set TEL mode:
L The time taken to answer the call is too long.
Decrease the number of rings in feature #06
(page 38).
–
press {AUTO ANSWER} repeatedly to
turn OFF the AUTO ANSWER light.
8.3.4 Copying
The display shows “CONNECTING.....”, but
faxes are not received.
L The incoming call is not a fax. Change the
receiving mode to TEL mode by pressing
{AUTO ANSWER}.
The unit will not make a copy.
L You cannot make a copy during
programming. Make the copy after
programming.
A blank sheet is ejected.
A black line, a white line or smudge appears
on the copied document.
L The glass or rollers are dirty with correction
fluid, etc. Clean them (page 52). Please do
not insert the document before correction
fluid has dried completely.
L The other party placed the document in their
fax machine the wrong way. Check with the
other party.
A white line or a smudge appears on your
recording paper.
L The glass or rollers are dirty with correction
fluid, etc. Clean them (page 52). Please do
not insert the document before correction
fluid has dried completely.
The printing quality is poor.
Copy
Original
ABC
The printing quality is poor.
L The other party sent a faint document. Ask
them to send a clearer copy of the document.
L Some paper has instructions recommending
which side to print on. Try turning the paper
over.
L You may have used paper with a cotton
and/or fibre content that is over 20%, such as
letterhead or resume paper.
L Some paper has instructions recommending
which side to print on. Try turning the paper
over.
L You may have used paper with a cotton
and/or fibre content that is over 20%, such as
letterhead or resume paper.
L The remaining toner is low. Replace the toner
cartridge (page 47).
L The remaining toner is low. Replace the toner
cartridge (page 47).
L We recommend you replace the drum unit
every fourth time you replace the toner
cartridge (page 47). To check the drum life
L We recommend you replace the drum unit
every fourth time you replace the toner
cartridge (page 47). To check the drum life
and quality, please print the printer test list
(page 55).
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8. Help
L The toner save mode of feature #79 is ON
L If any fax documents are stored in the
memory, they will be lost. When power is
restored, a power down report will be printed
out stating which contents in the memory
have been erased.
(page 40).
8.3.5 Using an answering
machine
Note for Australian users:
I cannot receive documents automatically.
L Your greeting message on the answering
machine is too long. Shorten the message.
Record a message up to 10 seconds long.
L The answering machine rings too many
L Panasonic Australia operates a toll free
Customer Care Centre. Please call
132600 for assistance.
<http://www.panasonic.com.au>
Note for New Zealand users:
L Panasonic New Zealand operates a toll
free Customer Support Centre. Please
call 0800-Panasonic (0800-726276) for
assistance.
I cannot receive voice messages.
L Check if the answering machine is turned ON
and connected to the fax machine properly
(page 32).
L Set the number of rings on the answering
machine to 1 or 2.
I cannot retrieve recorded voice messages
on the answering machine from a remote
location.
L You did not program your remote access
code into your fax machine correctly.
Program the same code that is programmed
on the answering machine on the fax
machine with feature #12 (page 38).
I pressed the remote access code to access
the answering machine remotely, but the line
was disconnected.
L The code may include “#” which is used for
certain features provided by telephone
companies. Change the code on the
answering machine to another number which
does not include “#”. Also change the code of
the fax machine with feature #12 (page 38).
Callers complain that they cannot send a
document.
L Your answering machine has run out of
recording tape. Rewind the tape to record
messages.
L You set the answering machine to only give a
greeting message.
8.3.6 If a power failure occurs
L The unit will not function.
L The unit is not designed for making
emergency telephone calls when the power
fails. Alternative arrangements should be
made for access to emergency services.
L Fax transmission and reception will be
interrupted.
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8. Help
Replacement
1 Before opening the protection bag of the new
toner cartridge, shake it vertically more than
5 times.
8.4 Replacing the toner
cartridge and the drum
unit
When the display shows the following, replace
the toner cartridge.
TONER LOW
TONER EMPTY
2 Remove the new toner cartridge from the
protection bag. Peel off the seal (1) from the
toner cartridge.
We recommend you replace the drum unit every
fourth time you replace the toner cartridge. To
printer test list (page 55). To ensure that the unit
operates properly, we recommend the use of
Panasonic toner cartridge (Model No. KX-
FA83E) and drum unit (Model No. KX-FA84E).
See page 9 for accessory information.
1
Caution:
L We cannot be responsible for any damage
to the unit or degradation of print quality
which may occur from the use of a non-
Panasonic toner cartridge and drum unit.
L The drum unit contains a photosensitive
drum. Exposing it to light may damage the
drum.
3 Lift open the front cover (1), holding OPEN
(2).
1
Once you have opened the protection
bag:
–
–
–
–
Do not expose the drum unit to light for
more than 5 minutes.
Do not touch or scratch the green
drum surface.
Do not place the drum unit near dust or
dirt, or in a high humidity area.
Do not expose the drum unit to direct
sunlight.
2
3
L Do not unplug the fax machine. Loss of
fax documents in memory may occur.
L Do not leave the toner cartridge out of the
protection bag for a long time. It will
decrease the toner life.
Caution:
The fuser unit (3) gets hot. Do not
touch it.
4 Tap on the used toner cartridge several times
L Do not add toner to the toner cartridge.
to allow the remaining toner to fall into the
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8. Help
drum unit. Remove the drum and toner unit
(1) by holding the two tabs.
6 Remove the used cartridge (1) from the
drum unit (2).
1
2
2
1
L Do not touch the transfer roller (2).
L If you replace the toner cartridge and the
drum unit at the same time, skip to step 7.
3
L The toner may stick to the cartridge and
the drum unit. Be careful when handling.
See page 6 for details.
5 Turn the two levers (1) on the used toner
cartridge firmly, until the triangles (2) match.
L Do not drop the toner on the green drum
surface (3).
L Put the used toner cartridge into the
protection bag.
7 If you replace the drum unit at the same time,
remove the new drum unit from the
protection bag.
1
Place the new toner cartridge (1) into the
drum unit (2) vertically.
1
2
2
8 Firmly press down the toner cartridge to
snap into position (1).
1
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8. Help
9 Turn the two levers (1) on the toner
11 Install the drum and toner unit (1) by holding
cartridge firmly.
the tabs.
1
1
12 Close the front cover (1) by pushing down
10 Make sure that the triangles (1) match, to
on both sides, until locked.
install the toner cartridge correctly.
1
1
L If the lower glass (2) is dirty, clean it with
a soft and dry cloth.
L While the unit displays “PLEASE WAIT”,
do not open the front cover, or disconnect
the power cord.
Waste disposal method
Waste material should be dumped or incinerated
under conditions which meet all national and
2
local environmental regulations.
Jams
8.5 Recording paper jam
8.5.1 When the recording paper
has jammed in the unit
The display will show the following.
PAPER JAMMED
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8. Help
1 Lift open the front cover (1), holding OPEN
allow the jammed paper (3) to pull free
from the rear cabinet.
(2).
1
1
2
2
3
3
Caution:
2. Lift both green levers (1) forward until
The fuser unit (3) gets hot. Do not
touch it.
they stop.
2 Remove the jammed paper.
When the recording paper has jammed
near the drum and toner unit:
Remove the jammed paper (1) carefully by
pulling it toward you.
2
1
3. Remove the jammed paper (1) from the
fuser unit by pulling it upwards carefully,
then install the drum and toner unit.
1
L Do not touch the transfer roller (2).
When the recording paper has jammed
near the recording paper exit:
1
1. Remove the recording paper (1), then
remove the drum and toner unit (2) to
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8. Help
4. Push back the levers (1) to the original
L Before re-inserting, make sure to fan and
position.
straighten the recording paper.
2
1
1
3 Close the front cover (1) by pushing down
on both sides, until locked. Pull the tension
plate forward (2) and re-insert the recording
paper (3), then push back the tension plate.
L Before re-inserting, make sure to fan and
straighten the recording paper.
8.6 Document jams -
sending
1 Lift open the front cover (1), holding OPEN
(2).
1
3
1
2
2
3
8.5.2 When the recording paper
is not fed into the unit properly
The display will show the following.
Caution:
The fuser unit (3) gets hot. Do not
touch it.
FAILED PICK UP
Remove the recording paper. Pull the tension
plate forward (1) and re-insert the recording
paper (2), then push back the tension plate.
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8. Help
2 Hold the centre part of the front cover (1),
Note:
and pull open the inner cover (2).
L Do not pull out the jammed document forcibly
before opening the front cover.
1
2
3
L Do not touch the transfer roller (3).
Cleanng
3 Remove the jammed document carefully
(1).
8.7 Cleaning the inside of
the unit
If any of the following problems occurs, clean the
inside of the unit:
–
If misfeeding of your original occurs
frequently.
–
If a black line, a white line or a dirty pattern
appears on your recording paper, on your
original, or on the fax document received by
Caution:
1
L Be careful when handling the drum and
toner unit.
4 Push back the inner cover.
See the caution for the drum unit on page
47 for details.
L Do not use paper products, such as paper
towels or tissues, to clean the inside of
the unit.
5 Close the front cover (1) by pushing down
on both sides, until locked.
1
1 Disconnect the power cord and the
telephone line cord.
2 Lift open the front cover (1), holding OPEN
(2).
1
2
3
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8. Help
Caution:
7 Remove the drum and toner unit (1) by
holding the two tabs.
The fuser unit (3) gets hot. Do not
touch it.
3 Clean the document separation roller (1)
with a cloth moistened with isopropyl rubbing
alcohol, and let all parts dry thoroughly.
1
1
8 Clean the lower glass (1) with a soft and dry
cloth.
4 Hold the centre part of the front cover (1),
and pull open the inner cover (2).
1
1
2
9 Reinstall the drum and toner unit (1) by
holding the tabs.
3
L Do not touch the transfer roller (3).
5 Clean the document feeder roller (1) with a
cloth moistened with isopropyl rubbing
alcohol, and let all parts dry thoroughly.
Clean the upper glass (2) with a soft and dry
cloth.
1
1
2
6 Push back the inner cover.
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8. Help
10 Close the front cover (1) by pushing down
on both sides, until locked.
1
11 Reconnect the power cord and the telephone
line cord.
Note:
L Do not touch the transfer roller (1).
1
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9. General Information
9PrGinetenderRaleIpnofortrsmation
9.1 Reference lists and
reports
for your reference.
Setup list:
Provides you with the current settings of the
basic and advanced programming features
(page 37 to page 40).
Telephone number list:
Provides you with names and numbers which
are stored in one-touch dial and the navigator
directory.
Journal report:
Keeps records of fax transmission and reception.
This report will be printed automatically after
every 30 fax communications (feature #22, page
38).
Broadcast programming list:
Provides you with names and numbers which
Printer test:
Allows you to check the print quality of your unit.
If the test print has a dirty pattern, or blurred
points or lines, clean the inside of the unit (page
52). If printing quality is still poor, replace the
toner cartridge and drum unit.
{MENU}
{<}{>}
{STOP}
{SET}
1 Press{MENU} repeatedly todisplay “PRINT
REPORT”.
2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET} to start printing.
L To stop printing, press {STOP}.
4 Press {MENU}.
Specifications
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9. General Information
9.2 Technical data about this product
Applicable lines:
Document size:
Effective scanning width:
Effective printing width:
Transmission time*1:
Scanning density:
Public Switched Telephone Network
Max. 216 mm in width, Max. 600 mm in length
208 mm
A4: 202 mm
Approx. 8 s/page (ECM-MMR)*2
Horizontal: 8 pels/mm
Vertical: 3.85 lines/mm – in standard resolution,
7.7 lines/mm – in fine/photo resolution,
15.4 lines/mm – in super fine resolution
64-level
Contact Image Sensor
Laser Printer
Photo resolution:
Scanner type:
Printer type:
Data compression system: Modified Huffman (MH), Modified READ (MR), Modified Modified READ
(MMR)
Modem speed:
Operating environment:
Dimensions:
14,400 / 12,000 / 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback
10°C – 32.5°C, 20% – 80% RH (Relative Humidity)
Approx. height 220 mm × width 430 mm × depth 360 mm
Approx. 9.0 kg
Mass (Weight):
Power consumption:
Standby: Approx. 4 W
Transmission: Approx. 12 W
Reception: Approx. 290 W
Copy: Approx. 290 W
Maximum: Approx. 950 W (When the fuser lamp turns on)
220–240 V AC, 50/60 Hz
Power supply:
Fax memory capacity:
Approx. 120 pages of memory transmission
Approx. 170 pages of memory reception
(Based on the ITU-T No. 1 Test Chart in standard resolution.)
Laser output: Max. 5 mW
Laser diode properties:
Wave length: 760 nm – 800 nm
Emission duration: Continuous
Print speed:
Printing resolution:
Approx. 12 ppm (pages per minute)
600 × 600 dpi
*1 Transmission speed depends upon the contents of the pages, resolution, telephone line conditions
and capability of the other party’s machine.
*2 Transmission speed is based upon the ITU-T No. 1 Test Chart. If the capability of the other party’s
machine is inferior to your unit, the transmission time may be longer.
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9. General Information
ITU-T No. 1 Test Chart
Paper specifications
Recording paper size:
Recording paper weight:
A4: 210 mm × 297 mm
60 g/m2 to 90 g/m2
Note for recording paper:
L Do not use the following types of paper:
–
Paper with a cotton and/or fibre content that is over 20%, such as letterhead paper or paper used
for resumes
–
–
–
–
–
Extremely smooth or shiny paper, or paper that is highly textured
Coated, damaged or wrinkled paper
Paper with foreign objects attached, such as tabs or staples
Paper which has dust, lint or oil stains
Paper that will melt, vaporize, discolour, scorch or emit dangerous fumes near 200°C, such as
vellum paper. These materials may transfer onto the fusing roller and cause damage.
Moist paper
–
–
Inkjet paper
L Some paper only accepts print on one side. Try using the other side of the paper if you are not happy
with the print quality or if misfeeding occurs.
L For proper paper feeding and best print quality, we recommend using long-grained paper.
L Do not use paper of different types or thickness at the same time. This may cause a paper jam.
L Avoid double-sided printing.
L Do not use paper printed from this unit for double-sided printing with other copiers or printers. This
may cause a paper jam.
L To avoid curling, do not open paper packs until you are ready to use the paper. Store unused paper
in the original packaging, in a cool and dry location.
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9. General Information
Toner life
Toner life depends on the amount of content in a received, copied or printed document. The following is
the approximate relationship between image area and toner life for replacement toner cartridge
(Model No. KX-FA83E). Toner life varies in actual usage.
5% image area
10% image area
15% image area
Approx. 2,500 sheets of A4 size Approx. 1,200 sheets of A4 size Approx. 800 sheets of A4 size
paper can be printed.
paper can be printed.
paper can be printed.
Note:
L The image area changes with the depth, thickness and size of the characters.
L If you turn on the toner save feature, the toner cartridge will last approx. 40% longer.
Drum life
The included drum unit or Model No. KX-FA84E can print approx. 10,000 A4-sized sheets at 20 sheets
per print job, and approx. 5,000 A4-sized sheets at 1 sheet per print job regardless of the content of the
image area. The actual drum life is determined by various factors, such as temperature, humidity and
type of paper, etc.
Note:
L Any details given in these instructions are subject to change without notice.
L The pictures and illustrations in these instructions may vary slightly from the actual product.
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10. Index
10. Index
Reduce: 35
10.1 Index
# #01 Date and time: 18
#02 Your logo: 19
Delayed transmission (Feature #25): 38
Dialling mode (Feature #13): 38
Direct command: 40
#03 Your fax number: 20
#04 Sending report: 27, 37
#06 FAX ring setting: 38
#12 Remote activation ID: 38
#13 Dialling mode (for Australian users only):
38
Display
Contrast (Feature #39): 39
Error messages: 42
Document size: 27
Drum life: 58
#17 Ringer pattern: 17
#22 Journal report: 27, 38
#23 Overseas mode: 38
#25 Delayed transmission: 38
#26 Caller ID list: 38
#31 Distinctive Ring: 34, 39
#37 Auto reduction: 39
#39 Display contrast: 39
#41 Fax activation code: 39
#44 Memory reception alert: 39
#46 Friendly reception: 39
#58 Original mode: 39
Drum unit: 11, 47
Error messages: 42
Extension telephone: 31
Fax number (Feature #03): 20, 37
J Jams
#68 ECM selection: 39
#74 Location: 39
#76 Connecting tone: 39
#79 Toner save: 40
Document: 51
Recording paper: 49
Journal report (Feature #22): 27, 38
Junk fax prohibitor: 33
A Accessories
Paper stacker: 13
Paper tray: 13
Advanced features: 38
Alert
Answering machine: 32
N Navigator directory
Making a phone call: 22
Selecting characters: 20
Sending faxes: 27
Storing: 21
O One-touch dial
B Basic features: 37
Making a phone call: 22
Broadcast transmission: 28
Sending faxes: 27
Storing: 21
C Caller ID
Calling back: 23
Storing: 25
Caller ID list (Feature #26): 23, 38
Character table: 19
Cleaning: 52
Power failure: 46
Programming: 37
Communication messages: 42
Connecting tone (Feature #76): 39
Connections: 16
R Receiving alert (Feature #44): 39
Receiving faxes
Copy: 35
Collation: 35
Automatically: 31
Enlarge: 35
Manually: 31
59
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10. Index
Recording paper: 14
Recording paper size: 57
Redialling: 26, 28
Remote activation ID (Feature #12): 38
Reports
Broadcast programming: 55
Broadcast sending: 29
Caller ID: 24, 38
Journal: 27, 55
Power down: 46
Printer test: 55
Sending: 27, 37
Setup: 55
Telephone number: 55
Reset (Feature #80): 40
Resolution: 26, 35
Ring setting
S Sending faxes
Broadcast: 29
Dual access: 26
From memory: 26
Manually: 26
Navigator directory: 27
One-touch dial: 27
Sending report (Feature #04): 27, 37
Set default (Feature #80): 40
Storing
Broadcast: 28
Navigator directory: 21
One-touch dial: 21
T Toner cartridge
Installing: 11
Replacing: 47
Toner life: 58
Toner save (Feature #79): 12, 40
V Volume: 17
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61
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62
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63
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Panasonic Communications Co., Ltd.
1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan
CM1003MN0
PFQX1925ZA
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