Oki Printer ES1220n User Manual
User’s Guide:  
Windows  
59356001  
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Contents  
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6  
Printer Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7  
Front View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7  
Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8  
Changing the display language. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10  
Media Recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11  
Media Weight Designations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11  
Media Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12  
Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12  
Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13  
Transparencies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14  
Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14  
Media: Tray 1 and Optional Tray 2 . . . . . . . . . . . . . . . . . . . . . . . . . .15  
Media Sizes: Trays 1 & 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15  
Auto Switching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16  
Media: Multi-Purpose Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16  
Media Sizes: Multi-Purpose Tray . . . . . . . . . . . . . . . . . . . . . . . . .17  
Top Exit (Face Down Stacker). . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18  
Rear Exit (Face Up Stacker). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18  
Optional Duplex Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18  
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19  
Trays 1 and 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19  
Multi-Purpose (MP) Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22  
Postscript Emulation Driver . . . . . . . . . . . . . . . . . . . . . . . . . . .26  
Windows 98/Me. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26  
Windows 2000 and XP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45  
Windows NT 4.0 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72  
PCL Emulation Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97  
Windows 98/Me/XP/NT 4.0. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97  
Windows 2000 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .127  
Color Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .156  
General Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .156  
Factors That Affect the Appearance of Printed Documents . . . .156  
Differences between the Range of Colors a Monitor or Printer Can  
Reproduce. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .156  
How Your Software Application Displays Color . . . . . . . . . . . .158  
Choosing a Color Matching Method . . . . . . . . . . . . . . . . . . . . . . . .159  
RGB or CMYK? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .159  
Matching Photographic Images. . . . . . . . . . . . . . . . . . . . . . . . . .159  
Matching Specific Colors (e.g., a Company logo): RGB only . .160  
Printing Vivid Colors: RGB Only . . . . . . . . . . . . . . . . . . . . . . . .160  
ES 1220n Contents • 3  
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Color matching: Postscript emulation driver . . . . . . . . . . . . . . . . . .161  
Color Matching Options: Windows Me and 98. . . . . . . . . . . . . .163  
Color Matching Options: Windows 2000, XP and NT 4.0 . . . . .164  
Color Matching: PCL Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168  
Color Matching Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168  
The Print Color Swatch Utility . . . . . . . . . . . . . . . . . . . . . . . . . .171  
Menu Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .172  
How To Make Changes in The Menus. . . . . . . . . . . . . . . . . . . . . . .172  
Summary of Menu Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .175  
Printer Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .183  
Setting Color Tuning from The Front Panel. . . . . . . . . . . . . . . . . . .214  
Replacing Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . .218  
Toner Cartridge Replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .219  
Image Drum Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .226  
Belt Unit Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .235  
Fuser Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .240  
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .245  
RAM Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .245  
Second Paper Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .246  
Duplex Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .247  
Hard Disk Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .248  
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .249  
Jam 382. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .250  
Jam 381. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .253  
Jam 372 and 380. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .259  
Jam 370, 373 and 383. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .261  
Jam 371. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .263  
Jam 391 and 392. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .266  
Jam 390. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .268  
Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .270  
LCD messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .270  
Parallel Transmission Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .276  
Problem Solving. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .277  
Problems Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .277  
Computer Interface Problems . . . . . . . . . . . . . . . . . . . . . . . . . . .280  
Print Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .283  
Miscellaneous Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .286  
Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .287  
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Software Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .289  
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .289  
Color Swatch Utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .290  
General Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .290  
Installing the Color Swatch Utility . . . . . . . . . . . . . . . . . . . . . . .290  
Opening the Color Swatch utility . . . . . . . . . . . . . . . . . . . . . . . .290  
Using the Color Swatch Utility . . . . . . . . . . . . . . . . . . . . . . . . . .291  
Storage Device Manager Utility for Windows. . . . . . . . . . . . . . . . .293  
General Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .293  
Installing Storage Device Manager . . . . . . . . . . . . . . . . . . . . . . .295  
Opening Storage Device Manager. . . . . . . . . . . . . . . . . . . . . . . .295  
Using Storage Device Manager. . . . . . . . . . . . . . . . . . . . . . . . . .296  
PrintSuperVision Utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .320  
General Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .320  
Installing PrintSuperVision. . . . . . . . . . . . . . . . . . . . . . . . . . . . .320  
Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .320  
Additional Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .321  
Network Printer Status Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . .321  
Installing The Network Printer Status Utility . . . . . . . . . . . . . . .321  
To Open The Network Printer Status Utility. . . . . . . . . . . . . . . .321  
Oki LPR Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .323  
How to Install . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .323  
LPR Status box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .323  
Additional Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .323  
Print Job Accounting Utility (optional software). . . . . . . . . . . . . . .324  
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .324  
Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .327  
User Name Versus Account ID . . . . . . . . . . . . . . . . . . . . . . . . . .330  
Using the Server Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .332  
Using the Client Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .346  
Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .350  
Known Problems/Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . .351  
Uninstalling the Job Accounting Software . . . . . . . . . . . . . . . . .352  
Checking the Printer Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . .353  
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Introduction  
Your new printer is designed with advanced features to give you  
clear, vibrant color printing and crisp black and white pages at high  
speed on a range of print media.  
Features:  
• Up to 12 pages per minute in full color.  
• Up to 20 pages per minute in black and white.  
• 600 dpi (dots per inch) print resolution.  
• Single Pass Color Digital LED technology.  
• Postscript emulation; PCL 5C and Epson FX emulations.  
• 10 Base-T and 100 Base-TX network connection.  
• Secure Print feature for printing confidential documents over the  
network  
• Proof and Print feature which allows you to proof out one copy of  
your document before printing multiple copies. If the proof is okay,  
you can print the balance of the copies immediately without  
having to reprocess the document.  
Options:  
• Duplex Unit for automatic two-sided printing: P/N 42158401—see  
page 247.  
• Additional Memory—see page 245.  
– 64 MB (P/N 70043001)  
– 128 MB (P/N 70043101)  
– 256 MB (P/N 70043201).  
• Internal 10 GB Hard Disk Drive for storage of overlays, macros  
and downloadable fonts, etc.: P/N 70043501—see page 248.  
• Second Paper Tray, capacity 530 sheets 20-lb. paper:P/N  
42158501—see page 246.  
ES 1220n Introduction • 6  
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Printer Overview  
Front View  
Output Stacker, face down  
Standard printed copy delivery point. Holds up to 250 sheets of  
20-lb. US Bond (75 g/m²) paper.  
Operator Panel  
Menu driven operator controls and LCD display panel (can be  
changed to show different languages: see page 10).  
PaperTray  
Standard blank paper tray. Holds up to 300 sheets of 20-lb. US  
Bond (75 g/m²) paper.  
Multi-Purpose Tray  
Used for feeding heavier paper stocks, envelopes and other  
special media. Also for manual feeding of single sheets when  
required.  
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Rear View  
On/Off Switch  
Socket for Power Cord  
Parallel Interface  
USB Interface  
Network Interface  
Optional Duplex Unit  
Rear Stacker (face up), Capacity100 sheets 20-lb. US Bond (75  
g/m²) paper  
When the rear paper stacker is folded down, paper exits the printer  
through the rear of the printer and is stacked here face up. This is  
mainly used for heavy print media. When used in conjunction with the  
Multi-Purpose Tray, the paper path through the printer is essentially  
straight. This avoids bending the paper around curves in the paper  
path and makes paper feeding more reliable.  
ES 1220n Introduction • 8  
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Notes, Cautions, etc.  
NOTE  
A note appears like this. A note provides additional  
information to supplement the main text which helps you to  
use and understand the product.  
CAUTION!  
A caution appears like this. A caution provides additional  
information which, if ignored, may result in equipment  
malfunction or damage.  
WARNING!  
A warning appears like this. A warning provides additional  
information which, if ignored, may result in a risk of  
personal injury.  
Important!  
An important message appears like this. An important message  
provides supplemental information which can prevent potential  
problems.  
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Changing the display language  
READY  
ON LINE  
CANCEL  
BACK  
ENTER  
ATTENTION  
MENU  
1. Press MENU + repeatedly until you see  
SYSTEM CONFIG MENU  
POWER SAVE DELAY TIME  
2. Press ENTER.  
3. Press MENU + repeatedly until you see  
SYSTEM CONFIG MENU  
LANGUAGE  
4. Press ENTER.  
5. Press MENU + and/or MENU – repeatedly until you see the  
language you wish to select.  
6. Press ENTER to select this language.  
7. Press ON LINE to exit the menu and return the printer to standby.  
ES 1220n Introduction • 10  
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Media Recommendations  
Your printer can handle a variety of print media, including a range of  
paper weights and sizes, transparencies, labels and envelopes. This  
section provides general advice on choice and use of media.  
CAUTION!  
Print media must be able to withstand 446°F (230°C) for 0.2  
second.  
Media Weight Designations  
Weight  
Designation Weight  
Feed Tray Duplexer?  
Exit Tray  
16-19 lb. US Bond Tray 1  
Topa  
Rearb  
Light  
No  
(60-71 g/m²)  
Tray 2  
Tray 1  
Tray 2  
MP Tray  
20-27 lb. US Bond  
(75-101 g/m²)  
Top  
Rear  
Medium  
Yes  
Tray 1  
Tray 2  
MP Tray  
Yes(restricted  
to 28 lb.  
maximum)  
28-32 lb. US Bond  
(105-120 g/m²)  
Rear  
Only  
Heavy  
Tray 2c  
MP Tray  
33-54 lb. US Bond  
(124-203 g/m²)  
Rear  
Only  
Ultra Heavy  
No  
a. Face Down Stacker  
b. Face Up Stacker  
c. 47 lb. (177 g/m²) maximum for Tray 2  
ES 1220n Media Recommendations • 11  
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Media Types  
Paper  
The best performance is obtained when using paper designed for  
use in copiers and laser printers. Suitable types include:  
• Hammermill® Laser Printer Radiant White, 24 lb. US Bond (90  
g/m²)  
• Xerox® 4024, 20 lb.US Bond (75 g/m²)  
• Oki® 52206101 Bright White Proofing Paper, 32 lb. US Bond  
(120 g/m2)  
Recommendations  
• Check http://my.okidata.com for the latest information on  
recommended papers for your printer.  
• Paper should be stored flat, away from moisture, direct sunlight  
and heat sources.  
• The use of heavily laid or textured paper will seriously affect  
the life of the image drum and give poor print quality. Print  
quality can be improved by changing the media setting to ‘Ultra  
Heavy.’ However, this will reduce the output speed and prevent  
the use of the duplex option.  
• Avoid:  
– Damp, damaged or curled paper.  
– Very smooth, shiny or glossy paper.  
– Heavily embossed letterhead paper, very rough paper or paper  
that has a large grain difference between the two sides.  
– Paper with perforations, cut-outs or ragged edges.  
– Carbon paper, recycled paper, NCR paper, photosensitive  
paper, pressure sensitive paper or thermal transfer paper.  
ES 1220n Media Recommendations • 12  
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Envelopes  
Yes  
No  
• Use only recommended envelopes (Oki 52206301 and 52206302:  
see “Selecting/Using OKI Print Media” in your Handy Reference  
Guide for more information).  
• Envelopes should be stored flat and away from moisture, direct  
sunlight and heat sources.  
• Don’t use envelopes with windows or metal clasps.  
• Don’t use damp, damaged or curled envelopes.  
CAUTION  
Print media must be able to withstand 446°F (230°C) for 0.2  
second.  
ES 1220n Media Recommendations • 13  
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Transparencies  
• Use only recommended transparencies (3M CG3720, Oki  
52205701).  
• Avoid office transparencies designed for use by hand with marker  
pens. These will melt in the fuser and cause damage.  
Labels  
• Avery 5161 White Laser Labels (letter size) work well with your  
printer. Check http://my.okidata.com for the latest information on  
media for your printer.  
• Use only labels designed for use in color laser printers and  
photocopiers.  
CAUTION!  
• Labels should cover the entire carrier sheet.  
• Carrier sheet or adhesive must not be exposed to any  
part of the printer  
ES 1220n Media Recommendations • 14  
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Media: Tray 1 and Optional Tray 2  
Media Sizes: Trays 1 & 2  
Feed  
Tray 2  
Exit  
Topa  
Rearb  
Paper size  
Tray 1  
S, Dc  
S, D  
Letter (8½ x 11'')  
S, D  
S, D  
S, D  
S, D  
Legal-14  
(8½ x 14'')  
S, D  
S, D  
S, D  
S, D  
S, D  
S, D  
S, D  
S, D  
Legal-13.5  
(8½ x 13.5'')  
S, D  
S, D  
S, D  
S, D  
S, D  
S, D  
Legal-13  
(8½ x 13'')  
Executive  
(7¼ x 10½'')  
A4 (210 x 297 mm) S, D  
A5 (145 x 210 mm) S, D  
A6 (105 x 148 mm) S  
B5 (182 x 257 mm) S, D  
S, D  
S, D  
S, D  
S, D  
S, D  
S, D  
S
Not Usable. Not Usable.  
S, D  
S, D  
S, D  
S: min. 3.94 S: min. 3.94  
x 5.83'' [100 x 8.27'' [100  
x 148 mm], x 210 mm],  
max. 8.5 x max. 8.5 x  
14'' [215.9 x 14'' [215.9 x  
355.6 mm] 355.6 mm]  
Not  
Usable.  
Custom  
S
a. Use the Top Exit (Face Down Stacker) only for paper up to 47 lb. US Bond  
(98 lb. Index, 177 g/m2).  
b. Switch to the Rear Exit (Face Up Stacker) when you are printing paper  
heavier than 47 lb. US Bond (98 lb. Index, 177 g/m2).  
c. S = Simplex; D = Duplex (printing on both sides)  
ES 1220n Media Recommendations • 15  
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Auto Switching  
If you have identical paper stock loaded in the Multi-Purpose Tray or  
the optional Second Paper Tray, you can have the printer  
automatically switch to the other tray when the current tray runs out  
of paper. This function is enabled in the Print Menu (see the “Menu  
Functions” section of this manual).  
Media: Multi-Purpose Tray  
Use the Multi-Purpose (MP) Tray for printing card stock, labels,  
envelopes and transparencies. Or load a stack of letterhead  
stationery to switch to as needed.  
• A stack of media about 3/8'' (10 mm) high can be loaded into the  
MP Tray, equivalent to about 10 envelopes or 50 transparencies.  
• Media should be loaded print side up, top edge facing into the  
printer.  
• Generally, the rear exit (Face Up Stacker) is used with the MP  
Tray.  
Important!  
The duplex unit can be used for paper only, at weights up to 28  
lb. US Bond (105 g/m2 metric, 58 lb. Index). Do not use the  
duplex (two-sided printing) function for labels, envelopes,  
transparencies, or paper heavier than 28 lb. US Bond.  
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Media Sizes: Multi-Purpose Tray  
Feed  
Exit  
Topb  
Reara  
Paper size  
MP Tray  
Letter (8½ x 11'')  
Yes  
Yes  
Yes  
Yes  
Yes  
Legal-14 (8½ x 14'') Yes  
Legal-13.5  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
(8½ x 13.5'')  
Legal-13 (8½ x 13'') Yes  
Executive  
Yes  
(7¼ x 10½'')  
A4 (210 x 297 mm)  
A5 (145 x 210 mm)  
B5 (182 x 257 mm)  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Envelopes  
(COM-10)  
Yes  
Yes  
No  
Custom: min.  
3.94 to 5.83'' [100 x  
148 mm]; max. 8½ x  
14'' [216 x 356 mm],  
or bannerc  
Yes  
Yes  
No  
a. Use the Rear Exit (Face Up Stacker) for heavy paper, transparencies,  
envelopes, and labels.  
b. Use the Top Exit (Face Down Stacker) only for paper up to 47 lb. US  
Bond (98 lb. Index, 177 g/m2).  
c. Banner specifications:  
– Length: up to 47¼'' (1.2 m)  
– Width Range = 8¼ to 8½'' (210 to 215.9 mm)  
– Weight Range = 28 to 34 lb. US Bond (105 to 128 g/m2)  
– Path = Rear Exit (Face Up Stacker) only  
– Feed one sheet at a time.  
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Top Exit (Face Down Stacker)  
• Holds up to 250 sheets of 20-lb. US Bond (42 lb. Index, 75 g/m²  
metric) standard paper.  
• Handles paper stocks up to 47 lb. US Bond (98 lb. Index, 176 g/m²  
metric).  
• Pages are printed in reading order (page 1 first; last page on top,  
facing down).  
Rear Exit (Face Up Stacker)  
The face up stacker at the rear of the printer should be opened and  
the tray extension pulled out when required for use. In this condition  
paper will exit via this path, regardless of driver settings.  
• The face up stacker can hold up to 100 sheets of 20-lb. US Bond  
(42 lb. Index, 75 g/m²) standard paper.  
• Handles stocks up to 54 lb. US Bond (113 lb. Index, 113 lb. Index,  
203 g/m² metric).  
• Papers are printed face up: for multi-page documents, select  
reverse order printing in your application Print dialog box so that  
the stack is in correct order.  
NOTE  
Always use this stacker and the Multi-Purpose Tray for  
paper stocks heavier than 47 lb. US Bond (98 lb. Index, 176  
g/m² metric).  
Optional Duplex Unit  
This option provides automatic two-sided printing on the same range  
of paper sizes as optional Tray 2 (i.e. all Tray 1 sizes except A6),  
using paper from 20 to 28-lb. US Bond (42 to 58 lb. Index, 75 to 105  
g/m² metric).  
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Loading Paper  
Trays 1 and 2  
NOTE  
If you have the optional second paper tray installed:  
• If you are printing from the 1st (upper) tray, you can pull  
out the 2nd (lower) tray and reload it while the printer is  
printing.  
• If you are printing from the 2nd (lower) tray, do not pull  
out the 1st (upper) tray while printing. This will cause a  
paper jam.  
1. Remove the paper tray from the printer.  
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2. Fan the paper to be loaded at the edges (  
then tap the edges of the stack on a flat surface to make it flush  
again ( ).  
1) and in the middle (2),  
3
1
2
3
3. Load paper print side down, making sure the rear stopper (1) and  
paper guides (2) are snug against the paper.  
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NOTE  
Load letterhead paper face down, with the top edge aimed  
towards the front of the printer.  
4. Gently close the paper tray.  
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NOTE  
To prevent paper jams:  
• Do not leave space between the paper and the guides  
and rear stopper.  
• Do not overfill the paper tray. Capacity depends on the  
type of paper stock.  
• Do not load damaged paper.  
• Do not load paper of different sizes or types at the same  
time.  
• Do not pull the paper tray out during printing (except as  
described above for the 2nd tray).  
Multi-Purpose (MP) Tray  
NOTE  
The MP Tray will take a stack of media about 3/8'' (10 mm)  
high, equivalent to about 10 envelopes or 50 transparencies.  
Do not exceed the 3/8'' (10 mm) media stack height.  
ES 1220n Loading Paper • 22  
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1. Open the MP Tray.  
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2. Press down on the loading platform.  
3. Load the print media and adjust the guides (1) to the size media  
being used.  
• Letterhead stationery:  
– For single-sided printing, load with pre-printed side up and  
the top edge into the printer.  
– For two-sided (duplex) printing, load with pre-printed side  
down and top edge away from the printer. (Optional duplex  
unit must be installed.)  
• Envelopes: load print side up (flap down) with top edge to the  
left and short edge into the printer. Do not select duplex print-  
ing on envelopes.  
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4. Press the blue tray latch (1) toward the paper stack to lift the  
paper platform into the feed position.  
ES 1220n Loading Paper • 25  
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Postscript Emulation Driver  
The Windows Postscript emulation printer driver contains settings for  
many of the same items as are found in the operator panel menus.  
Where items in the printer driver are the same as those in the  
operator panel menus, and you print documents from Windows, the  
settings in the Windows printer driver will override those items in the  
operator panel menus.  
Windows 98/Me  
NOTE  
The illustrations in this section show the Windows Me  
Operating System. The Windows 98 operating system may  
appear slightly different, but the principles are the same.  
• N-Up Printing: multiple pages on one sheet (see page 27)  
• Custom Page Sizes (see page 28)  
• Selecting Print Resolution (see page 32)  
• Duplex Printing (see page 34)  
• Collating (see page 36)  
• Secure Print: printing confidential documents (see page 37)  
• Storing Print Fles to the Hard Disk Drive (see page 41)  
NOTE  
Most applications allow the printer properties to be  
accessed from within the document print dialog box.  
ES 1220n Postscript Emulation Driver • 26  
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N-Up Printing (Printing Multiple Pages on One Sheet)  
Me and 98  
You can print either 2 or 4 pages on one sheet of paper.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the Postscript emulation printer, then  
click Properties.  
3. On the Paper tab, under Layout, select 2 up or 4 up printing.  
4. Click OK to return to the Print dialog box.  
5. Click OK to print the document.  
ES 1220n Postscript Emulation Driver • 27  
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Printing Custom Page Sizes  
Me and 98  
Custom page sizes can be printed from Tray 1, Tray 2 or the  
Multi-Purpose (MP) Tray, one-sided printing only, rear exit only.  
Tray 1 and Tray 2 Custom Size Range  
• minimum 3.94'' x 5.83'' [100 x 148 mm]  
• maximum 8½'' x 14'' [215.9 x 355.6 mm].  
MP Tray Custom Size Range  
• minimum 3.94'' to 5.83'' [100 x 148 mm]  
• maximum 8½'' x 14'' [216 x 356 mm]  
• or banners from 8¼'' to 8½'' (210 to 215.9 mm) wide by up to 47¼''  
(1.2 m) long. Banners must be fed one sheet at a time. Resolution  
must be set to Fast (see page 32).  
NOTE  
Three custom paper sizes can be defined in the Postscript  
emulation driver.  
The printer media size must be manually set in the driver to the  
custom paper size before use:  
1. Open the rear exit path.  
ES 1220n Postscript Emulation Driver • 28  
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2. Load the custom size paper in the tray you will be using. For  
example, the MP Tray:  
3. Open the file in your application and select File → Print.  
4. In the Print dialog box, select the Postscript emulation printer,  
then click Properties.  
ES 1220n Postscript Emulation Driver • 29  
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5. On the Paper tab and select the tray you are using in the Paper  
source drop-down list.  
6. Under Paper Size (1), scroll across and click one of the three  
Custom icons, then click Custom (2). Name and define your  
ES 1220n Postscript Emulation Driver • 30  
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custom size in the dialog box which appears, then click OK twice  
to go back to the Print dialog box.  
7. Click OK to print the document.  
ES 1220n Postscript Emulation Driver • 31  
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Changing The Resolution for a Print Job  
Me and 98  
NOTE  
These instructions explain how to change the settings as  
you are printing a job. If you wish to change the settings to  
apply to all jobs (default settings):  
• Click Start → Settings → Printers.  
• Right click the Postscript emulation printer, then select  
Properties.  
• Follow steps 3, etc., below. Note that the Properties  
screen for setting defaults will have more tabs.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the Postscript emulation printer, then  
click Properties.  
ES 1220n Postscript Emulation Driver • 32  
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3. On the Graphics tab, select the required printing resolution in the  
Resolution drop-down list, then click OK:  
• Fine = high resolution, slower speed: the default. Provides  
optimum results when printing graphics.  
• Normal = medium resolution, medium speed: choose this set-  
ting for documents with lower resolution graphics, line art, or  
text only.  
• Fast = low resolution, fast speed: choose this one for quick  
proofing of drafts.  
4. Click OK to print the document.  
ES 1220n Postscript Emulation Driver • 33  
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Duplex Printing (Printing on Both Sides of The Paper)  
Me and 98  
NOTE  
The optional duplex unit must be installed in the printer and  
enabled before duplex printing can be carried out.  
• Standard paper sizes only.  
²
• Paper weight range 20 to 28 lb. US Bond (75 to 105 g/m ).  
• Paper must be loaded print side up.  
• Any tray (Tray 1, optional Tray 2, MP tray) can be used for duplex  
printing.  
NOTE  
These instructions explain how to change the settings as  
you are printing a job. If you wish to change the settings to  
apply to all jobs:  
• Click Start → Settings → Printers.  
• Right click the Postscript emulation printer, then select  
Properties.  
• Follow steps 3, etc., below. Note that the Properties  
screen for setting defaults will have more tabs.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the Postscript emulation driver, then  
click Properties.  
ES 1220n Postscript Emulation Driver • 34  
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3. On the Paper tab, click More Options…. Select Flip on Long  
Edge or Flip on Short Edge, then click OK twice.  
4. Click OK to print the document.  
ES 1220n Postscript Emulation Driver • 35  
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Collating  
Me and 98  
Collating can be carried out with or without a hard disk drive installed.  
However, printers with a hard disk drive will provide greater  
performance.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the Postscript emulation printer, then  
click Properties.  
3. On the Paper tab, enter the number of Copies you wish to print.  
4. Click the Device Options tab. In the Printer features list box (1),  
click Collate, then click Yes in the Change setting drop-down list  
(2).  
5. Click OK to return to the Print dialog box, then click OK to print  
the document.  
ES 1220n Postscript Emulation Driver • 36  
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Secure Print (Printing Confidential Documents)  
Me and 98  
Secure printing or printing with passwords allows the printing of  
confidential documents on printers that are shared with other users.  
Once the document is printed, it is deleted from the Hard Disk Drive.  
If you wish to retain the document on the Hard Disk Drive after  
printing it, use the Store to Hard Disk feature (see page 41).  
NOTE  
• The internal hard disk must be installed in the printer and  
enabled to allow for spooling of the print job before final  
printing.  
• If the hard disk memory is insufficient for the spooled  
data, DISK FULL is displayed and only one copy is printed.  
• If the software application being used has a collate print  
option, this must be turned OFF for secure printing to  
operate correctly.  
• Secure printing may not be available in some software  
applications.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the Postscript printer, then click  
Properties.  
3. On the Paper tab, enter the number of copies you wish to print.  
ES 1220n Postscript Emulation Driver • 37  
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4. Click the Device Options tab. In the Printer features list, click  
Job Type (1), then select Secure print under Change setting  
(2).  
5. Enter your 4-digit password (0000 to 9999): In the Printer  
features list, click PASSWORD1, then select the value of your  
choice for that digit under Change setting. Repeat the process  
for each digit of the password, making note of the number you  
entered.  
6. For collated printing, scroll down under Printer features and  
change the setting for Collate to Yes.  
7. Click OK.  
8. Click OK.  
The document is processed to a print file and stored on the  
printer’s hard disk drive.  
9. Go to the printer and print out the document using the front panel  
(see below).  
ES 1220n Postscript Emulation Driver • 38  
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Printing a Confidential Document from The Front Panel  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. To print all jobs stored under your password, press ENTER. To  
print a specific job, press +/– until the job you wish to print  
appears on the second line of the display, then press ENTER.  
The document prints and is deleted from the hard disk drive.  
Deleting the Confidential Document Before Printing It  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
ES 1220n Postscript Emulation Driver • 39  
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2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. Press CANCEL.  
DELETE THE JOB  
Y=ENTER/N=CANCEL  
6. Press ENTER to delete the job, then press ON LINE.  
NOTE  
An alternative method of printing or deleting the document  
is to use the Storage Device Manager. Please refer to the  
On-line help for Storage Device Manager.  
ES 1220n Postscript Emulation Driver • 40  
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Store to Hard Disk  
Me and 98  
Store to hard disk (job spooling) allows print jobs to be prepared and  
stored on the hard disk for printing on demand. This is good for forms,  
generic memos, letterhead stationery, etc.  
NOTE  
• The internal hard disk must be installed in the printer and  
enabled.  
• If the hard disk memory is insufficient for the spooled  
data, DISK FULL is displayed and only one copy printed.  
• If the software application being used has a collate print  
option, this must be turned OFF for Store to Hard Disk to  
operate correctly.  
• Store to Hard Disk may not be available in some software  
applications.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the Postscript emulation printer, then  
click Properties.  
3. On the Paper tab, enter the number of copies you wish to print.  
ES 1220n Postscript Emulation Driver • 41  
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4. Click the Device Options tab. In the Printer features list (1),  
click Job Type, then select Store to HDD under Change  
settings (2).  
5. Enter your 4-digit password (0000 to 9999): In the Printer  
features list, click PASSWORD1, then select the value of your  
choice for that digit under Change setting. Repeat the process  
for each digit of the password, making note of the number you  
entered.  
6. For collated printing, scroll down under Printer features and  
change the setting for Collate to Yes.  
7. Click OK.  
8. Click OK.  
The document is processed to a print file and stored on the  
printer’s hard disk drive.  
9. Go to the printer and print out the document using the front panel  
(see below).  
ES 1220n Postscript Emulation Driver • 42  
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Printing a Stored Document from The Front Panel  
ON LINE  
BACK  
ENTER  
MENU  
CANCEL  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. To print all jobs stored under your password, press ENTER. To  
print a specific job, press +/– until the job you wish to print  
appears on the second line of the display, then press ENTER.  
The document prints.  
ES 1220n Postscript Emulation Driver • 43  
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Deleting The Stored Document  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. Press CANCEL.  
DELETE THE JOB  
Y=ENTER/N=CANCEL  
6. Press ENTER to delete the job, then press ON LINE.  
NOTE  
An alternative method of printing or deleting a stored  
document is to use the Storage Device Manager. Please  
refer to the On-line help for Storage Device Manager.  
ES 1220n Postscript Emulation Driver • 44  
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Windows 2000 and XP  
NOTE  
The illustrations in this section show the Windows 2000  
operating system. The Windows XP operating system dialog  
boxes appear slightly different, but the principles are the  
same.  
• N-up Printing: multiple pages on one sheet (see page 46)  
• Booklets (see page 47)  
• Custom Page Sizes (see page 49)  
• Selecting Print Resolution (see page 51)  
• Duplex Printing (see page 53)  
• Watermarks (see page 55)  
• Collating (see page 56)  
• Secure Print: printing confidential documents (see page 57)  
• Storing Print Files to the Hard Disk Drive (see page 65)  
NOTE  
Most applications allow the printer properties to be  
accessed from within the document print dialog box.  
ES 1220n Postscript Emulation Driver • 45  
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N-Up Printing (Printing Multiple Pages on One Sheet)  
2000 and XP  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, select the Postscript emulation printer.  
3. Windows XP only: click Preferences.  
4. On the Layout tab, under Pages Per Sheet, select the required  
number of pages.  
5. Windows XP only: click OK to return to the Print dialog box.  
6. Click Print.  
ES 1220n Postscript Emulation Driver • 46  
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Printing Booklets  
2000 and XP  
Booklets are restricted to two pages per sheet, i.e., you can print a  
5½'' x 8½'' booklet on 8½'' x 11'' paper.  
NOTE  
• You must have the duplex unit installed and enabled in  
order to print booklets.  
• Not available on some network connections: see the  
Help file.  
• Some software applications may not support booklet  
printing.  
• The right-to-left setting allows a booklet to be printed for  
right to left reading, as used in some languages.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, select the Postscript emulation printer.  
3. Windows XP only: click Preferences.  
ES 1220n Postscript Emulation Driver • 47  
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4. On the Layout tab, under Pages Per Sheet, select Booklet.  
5. Select Portrait or Landscape under Orientation.  
6. Make sure Flip on Long Edge is selected under Print on Both  
Sides(Duplex).  
7. Select the desired Page Order.  
8. Windows XP only: click OK to return to the Print dialog box.  
9. Click Print.  
ES 1220n Postscript Emulation Driver • 48  
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Printing Custom Page Sizes  
2000 and XP  
Custom page sizes can only be printed from the Multi-Purpose Tray.  
The printer media size for the Multi-Purpose Tray must be manually  
set in the driver to the custom paper size before use (range 3½'' to  
8½'' [89 to 216 mm] wide x 5'' to 14'' [127 to 356 mm] long).  
Resolution must be set to Fast (see page 51)  
NOTE  
One custom paper size can be defined in the Windows 2000  
and XP Postscript emulation driver.  
1. Make sure the rear exit path is open:  
2. Load the custom paper in the tray of your choice.  
3. Open the file in your application and select File → Print.  
4. In the Print dialog box, select the Postscript emulation printer.  
5. Windows XP only: click Preferences.  
ES 1220n Postscript Emulation Driver • 49  
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6. On the Layout tab., click Advanced.  
7. In the Paper Size drop-down list, select Postscript Custom  
Page Size.  
8. Define your custom size in the dialog box which appears, then  
click OK twice.  
9. Click the Paper/Quality tab and select the feed tray you are  
using for the custom size paper from the Paper Source  
drop-down list.  
10. Windows XP only: click OK to return to the Print dialog box.  
11. Click Print.  
ES 1220n Postscript Emulation Driver • 50  
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Changing The Resolution for A Print Job  
2000 and XP  
NOTE  
These instructions explain how to change the settings as  
you are printing a job. If you wish to change the settings to  
apply to all jobs (default settings):  
• Click Start → Settings → Printers [for XP, Printers and  
Faxes].  
• Right click the appropriate printer name, then select  
Properties.  
• Click Printing Preferences.  
• Follow steps 3, etc., below. Note that the Properties  
screen for setting defaults will have more tabs.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, select the Postscript emulation printer.  
3. Windows XP only: click Preferences.  
ES 1220n Postscript Emulation Driver • 51  
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4. On the Job Options tab, select the required printing resolution,  
then click OK:  
• Fine = high resolution, slower speed: the default. Provides  
optimum results when printing graphics.  
• Normal = medium resolution, medium speed: choose this set-  
ting for documents with lower resolution graphics, line art, or  
text only.  
• Fast = low resolution, fast speed: choose this one for quick  
proofing of drafts.  
5. Select Toner Saving if appropriate.  
6. Windows XP only: click OK to return to the Print dialog box.  
7. Click Print.  
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Duplex Printing (Printing on Both Sides of The Paper)  
2000 and XP  
NOTE  
The optional duplex unit must be installed in the printer and  
enabled before duplex printing can be carried out.  
• Standard paper sizes only.  
• Paper weight range 20 to 28 lb. US Bond (75 to 105 g/m²).  
• Paper must be loaded print side up.  
• Any tray (Tray 1, optional Tray 2, MP tray) can be used for duplex  
printing.  
NOTE  
These instructions explain how to change the settings as  
you are printing a job. If you wish to change the settings to  
apply to all jobs:  
• Click Start → Settings → Printers [for XP, Printers and  
Faxes].  
• Right click the appropriate printer name, then select  
Properties.  
• Click Printing Preferences.  
• Follow steps 3, etc., below. Note that the Properties  
screen for setting defaults will have more tabs.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, select the Postscript emulation printer.  
3. Windows XP only: click Preferences.  
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4. On the Layout tab, under Print on Both Sides (Duplex), select  
Flip on Long Edge or Flip on Short Edge.  
5. Windows XP only: click OK to return to the Print dialog box.  
6. Click Print.  
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Printing Watermarks  
2000 and XP  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, select the Postscript emulation printer.  
3. Windows XP only: click Preferences.  
4. On the Job Options tab, click Watermark.  
5. In the dialog box which appears, click New to define a watermark  
or select a predefined watermark from the list box, then click OK.  
6. Windows XP only: click OK to return to the Print dialog box.  
7. Click Print.  
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Collating  
2000 and XP  
Collating can be carried out with or without the optional hard disk  
drive installed. However, printers with a hard disk drive will provide  
greater performance.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, select the Postscript emulation printer.  
3. Windows XP only: click Preferences.  
4. On the Job Options tab, enter the number of Copies you wish to  
print, then select Collate.  
5. Windows XP only: click OK to return to the Print dialog box.  
6. Click Print.  
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Secure Printing (Printing Confidential Documents)  
2000 and XP  
Secure printing allows the printing of confidential documents on  
printers that are shared with other users. First the document is  
assigned a password and processed to a print file which is saved on  
the hard disk drive. Then it is printed on demand by entering the  
password through the printer’s front panel.  
Once the document is printed, it is deleted from the hard drive. If you  
wish to retain the document on the hard disk drive after printing it, use  
the Store to Hard Disk feature (see page 65).  
NOTE  
• The internal hard disk must be installed in the printer and  
enabled to allow for spooling of the print job before final  
printing.  
• If the hard disk memory is insufficient for the spooled  
data, DISK FULL is displayed and only one copy printed.  
• If the software application being used has a collate print  
option, this must be turned OFF for secure printing to  
operate correctly.  
• Secure printing may not be available in some software  
applications.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, select the Postscript emulation printer.  
3. Windows XP only: click Preferences.  
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4. On the Job Options tab, select Secure Print.  
5. In the dialog box which appears, enter a Job Name and 4-digit  
password (PIN) of your choice (0000 to 9999), then click OK. (If  
no dialog box appears, click PIN.)  
6. Enter the number of copies to be printed, then select Collate if  
applicable.  
7. Windows XP only: click OK to return to the Print dialog box.  
8. Click Print.  
The document is processed to a print file and stored on the  
printer’s hard disk drive.  
9. Go to the printer and print out the document using the front panel  
(see below).  
Printing a Confidential Document from The Front Panel  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
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2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. Press +/– until the name of the job you wish to print appears on  
the second line of the display, then press ENTER.  
The document prints and is deleted from the hard disk drive.  
Deleting the Confidential Document Before Printing It  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
2. Press ENTER.  
ENTER PASSWORD  
****  
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3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. Press CANCEL.  
DELETE THE JOB  
Y=ENTER/N=CANCEL  
6. Press ENTER to delete the job, then press ON LINE.  
NOTE  
An alternative method of printing or deleting a confidential  
document is to use the Storage Device Manager. Please  
refer to the On-line help for Storage Device Manager.  
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Proof and Print  
2000 and XP  
Proof and Print lets you print a proof of a document for review and  
approval before printing the document in quantity. First the document  
is assigned a password and processed to a print file. The file is saved  
on the hard disk drive and one copy prints. If the document is okay  
for printing, the remaining copies are printed on demand by entering  
the password through the printer’s front panel.  
Once the document is printed, it is deleted from the hard drive. If you  
wish to retain the document on the hard disk drive after printing it, use  
the Store to Hard Disk feature (see page 65).  
NOTE  
• The internal hard disk must be installed in the printer and  
enabled to allow for spooling of the print job before final  
printing.  
• If the hard disk memory is insufficient for the spooled  
data, DISK FULL is displayed and only one copy printed.  
• If the software application being used has a collate print  
option, this must be turned OFF for secure printing to  
operate correctly.  
• Proof and Print may not be available in some software  
applications.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, select the Postscript emulation printer.  
3. Windows XP only: click Preferences.  
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4. On the Job Options tab, select Proof and Print.  
5. In the dialog box which appears, enter a Job Name and 4-digit  
password (PIN) of your choice (0000 to 9999), then click OK. (If  
no dialog box appears, click PIN.)  
6. Enter the number of copies to be printed, then select Collate if  
applicable.  
7. Windows XP only: click OK to return to the Print dialog box.  
8. Click Print.  
The document is processed to a print file and stored on the  
printer’s hard disk drive. One copy prints for proofing.  
9. Once the proof is approved, print out the document using the  
front panel (see below).  
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Printing The Proofed Document from The Front Panel  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. Press +/– until the name of the job you wish to print appears on  
the second line of the display, then press ENTER.  
The document prints and is deleted from the hard disk drive.  
Deleting The Document Before Printing Multiple Copies  
If the proof is not ready for printing, the job must be deleted from the  
printer:  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
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2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. Press CANCEL.  
DELETE THE JOB  
Y=ENTER/N=CANCEL  
6. Press ENTER to delete the job, then press ON LINE.  
NOTE  
An alternative method of printing or deleting the remaining  
copies of the document is to use the Storage Device  
Manager. Please refer to the On-line help for Storage Device  
Manager.  
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Store to Hard Disk  
2000 and XP  
Store to hard disk (job spooling) allows print jobs to be prepared and  
stored on the hard disk for printing on demand. This is good for forms,  
generic memos, letterhead stationery, etc.  
NOTE  
• The internal hard disk must be installed in the printer and  
enabled.  
• If the hard disk memory is insufficient for the spooled  
data, DISK FULL is displayed and only one copy printed.  
• If the software application being used has a collate print  
option, this must be turned OFF for Store to Hard Disk to  
operate correctly.  
• Store to Hard Disk may not be available in some software  
applications.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, select the Postscript emulation printer.  
3. Windows XP only: click Preferences.  
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4. On the Job Options tab, select Store to HDD.  
5. In the dialog box which appears, enter a Job Name and 4-digit  
password (PIN) of your choice (0000 to 9999), then click OK. (If  
no dialog box appears, click PIN.)  
6. Enter the number of copies to be printed, then select Collate if  
applicable.  
7. Windows XP only: click OK to return to the Print dialog box.  
8. Click Print.  
The document is processed to a print file and stored on the  
printer’s hard disk drive.  
9. Print out the document using the front panel (see below).  
Printing The Stored Document from The Front Panel  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
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2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. Press +/– until the name of the job you wish to print appears on  
the second line of the display, then press ENTER.  
The document prints.  
Deleting the Stored Document  
To delete a document stored on the Hard Disk Drive:  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
2. Press ENTER.  
ENTER PASSWORD  
****  
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3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. Press CANCEL.  
DELETE THE JOB  
Y=ENTER/N=CANCEL  
6. Press ENTER to delete the job, then press ON LINE.  
NOTE  
An alternative method of printing or deleting documents  
stored on the Hard Disk Drive is to use the Storage Device  
Manager. Please refer to the On-line help for Storage Device  
Manager.  
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Printing Overlays  
2000 and XP  
What are Overlays?  
An Overlay can be a combination of graphics, fonts, or text that is  
stored in the printer's flash memory or on the optional hard disk drive,  
and printed whenever required. The result is similar to the Watermark  
feature, but with the ability to be much more elaborate.  
Overlays can be useful for tasks such as printing letterheads, forms,  
or invoices, and should reduce the need for pre-printed stationery.  
An Example of Using Overlays:  
Suppose that you have created and stored three files in the printer  
using the Storage Device Manager:  
• the company logo  
• the company address  
• the company mission statement.  
The Overlay feature allows these files to be incorporated into your  
document in various combinations, depending on your requirements.  
To Create Overlays:  
1. Create the document that you wish to use for Overlay printing  
(e.g. a letterhead) and generate a PRN file (print file) using the  
printer driver.  
2. Use the Storage Device Manager utility to convert this PRN file  
(print file) to a storable file format, and download it to the printer.  
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Once someone has set up all the necessary overlay files on the  
printer, other users only have to switch on the required settings in the  
printer driver to use the overlays.  
NOTE  
• The internal hard disk must be installed in the printer to  
allow for spooling of the print job before final printing.  
• If the hard disk memory is insufficient for the spooled  
data, DISK FULL is displayed and only one copy printed.  
• If the software application being used has a collate print  
option, this must be turned OFF for overlay to operate  
correctly.  
• An overlay may consist of more than one component  
files.  
Creating Documents To Use As Overlays  
An overlay can be created in any software application that can  
handle logos, letterheads, forms, etc. and can print to a file.  
1. With the file to be stored as an overlay open in your application  
program, choose File then Print.  
2. Ensure that the Print To File option is switched on in your  
application's Print dialog box.  
3. Depending on the application, you may need to select your  
printer model, and then click Properties… This should open the  
printer driver settings.  
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4. Select the Overlay tab.  
5. Choose Create Form from the drop-down list, then make your  
selections in the dialog box which appears and click OK.  
6. Windows XP only: click OK to return to the Print dialog box.  
7. Click Print.  
Instead of sending the print job to the printer, this prompts you to  
save the print job on your PC's hard disk. Give the file a meaningful  
name.  
Downloading The Print File To Use as An Overlay  
Use the Storage Device Manager utility to download the file for use  
as an overlay. Follow the instructions in the Utility Software section  
(see page 293), or use the Storage Device Manager Help.  
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Windows NT 4.0  
• N-up Printing: multiple pages on one sheet (see page 73)  
• Custom Page Sizes (see page 74)  
• Selecting Print Resolution (see page 76)  
• Duplex Printing (see page 78)  
• Watermarks (see page 80)  
• Collating (see page 81)  
• Secure Print: printing confidential documents (see page 82)  
• Proof and Print (see page 86)  
• Storing Print Files to the Hard Disk Drive (see page 90)  
NOTE  
Most applications allow the printer properties to be  
accessed from within the document print dialog box.  
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N-Up Printing (Printing Multiple Pages on One Sheet)  
NT 4.0  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, select the Postscript emulation printer,  
then click Properties.  
3. On the Advanced tab, double click Document Options.  
4. Click Page Layout (N-UP) Option. In the dialog box which  
appears, select the desired number of pages to print per sheet.  
5. Click OK to return to the Print dialog box.  
6. Click Print.  
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Printing Custom Page Sizes  
NT 4.0  
Custom page sizes can only be printed from the Multi-Purpose Tray.  
The printer media size for the Multi-Purpose Tray must be manually  
set in the driver to the custom paper size before use (range 3½'' to  
8½'' [89 to 216 mm] wide x 5'' to 14'' [127 to 356 mm] long).  
NOTE  
One custom paper size can be defined in the Windows NT  
4.0 Postscript emulation driver.  
1. Make sure the rear exit path is open:  
2. Load the custom paper in the tray of your choice.  
3. Open the file in your application and select File → Print.  
4. In the Print dialog box, select the Postscript emulation printer,  
then click Properties.  
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5. On the Page Setup tab, select Postscript Custom Page Size at  
the bottom of the Paper Size drop-down list, then define the  
custom size in the dialog box which appears and click OK.  
6. Select the tray you are using in the Paper Source drop-down  
box, then click OK.  
7. Click OK to print the document  
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Changing The Resolution for A Print Job  
NT 4.0  
NOTE  
These instructions explain how to change the settings as  
you are printing a job. If you wish to change the settings to  
apply to all jobs (default settings):  
• Click Start → Settings → Printers [for XP, Printers and  
Faxes].  
• Right click the appropriate printer name, then select  
Properties.  
• Click Printing Preferences.  
• Follow steps 3, etc., below. Note that the Properties  
screen for setting defaults will have more tabs.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, select the Postscript emulation printer,  
then click Properties.  
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3. On the Job Options tab, select the required print resolution  
under Quality, then click OK:  
• Fine = high resolution, slower speed: the default. Provides  
optimum results when printing graphics.  
• Normal = medium resolution, medium speed: choose this set-  
ting for documents with lower resolution graphics, line art, or  
text only.  
• Fast = low resolution, fast speed: choose this one for quick  
proofing of drafts.  
4. Select Toner Saving if appropriate.  
5. Click OK.  
6. Click OK to print the document.  
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Duplex Printing (Printing on Both Sides of The Paper)  
NT 4.0  
NOTE  
The optional duplex unit must be installed in the printer and  
enabled before duplex printing can be carried out.  
• Standard paper sizes only.  
• Paper weight range 20 to 28 lb. US Bond (75 to 105 g/m²).  
• Paper must be loaded print side up.  
• Any tray (Tray 1, optional Tray 2, MP tray) can be used for duplex  
printing.  
NOTE  
These instructions explain how to change the settings as  
you are printing a job. If you wish to change the settings to  
apply to all jobs:  
• Click Start → Settings → Printers [for XP, Printers and  
Faxes].  
• Right click the appropriate printer name, then select  
Properties.  
• Click Printing Preferences.  
• Follow steps 3, etc., below. Note that the Properties  
screen for setting defaults will have more tabs.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, select the Postscript emulation printer,  
then click Properties.  
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3. On the Page Setup tab, under Print on Both Sides(Duplex),  
select Long Side or Short Side.  
4. Click OK to print the document.  
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Printing Watermarks  
NT 4.0  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, select the Postscript emulation printer,  
then click Properties.  
3. On the Job Options tab, click Watermark.  
4. In the dialog box which appears, click New to define a watermark  
or select a predefined watermark from the list box, then click OK.  
5. Click OK to return to the Print dialog box.  
6. Click OK.  
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Collating  
NT 4.0  
Collating can be carried out with or without the optional hard disk  
drive installed. However, printers with a hard disk drive will provide  
greater performance.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, select the Postscript emulation printer,  
then click Properties.  
3. On the Job Options tab, enter the number of Copies you wish to  
print, then select Collate.  
4. Click OK to return to the Print dialog box.  
5. Click OK.  
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Secure Printing (Printing Confidential Documents)  
NT 4.0  
Secure printing allows the printing of confidential documents on  
printers that are shared with other users. First the document is  
assigned a password and processed to a print file which is saved on  
the hard disk drive. Then it is printed on demand by entering the  
password through the printer’s front panel.  
Once the document is printed, it is deleted from the hard drive. If you  
wish to retain the document on the hard disk drive after printing it, use  
the Store to Hard Disk feature (see page 90).  
NOTE  
• The internal hard disk must be installed in the printer and  
enabled to allow for spooling of the print job before final  
printing.  
• If the hard disk memory is insufficient for the spooled  
data, DISK FULL is displayed and only one copy printed.  
• If the software application being used has a collate print  
option, this must be turned OFF for secure printing to  
operate correctly.  
• Secure printing may not be available in some software  
applications.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, select the Postscript emulation printer,  
then click Properties.  
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3. On the Job Options tab, select Secure Print.  
4. In the dialog box which appears, enter a Job Name and 4-digit  
password (PIN) of your choice (0000 to 9999), then click OK. (If  
no dialog box appears, click PIN.)  
5. Enter the number of copies to be printed, then select Collate if  
applicable.  
6. Click OK to return to the Print dialog box.  
7. Click Print.  
The document is processed to a print file and stored on the  
printer’s hard disk drive.  
8. Go to the printer and print out the document using the front panel  
(see below).  
Printing a Confidential Document from The Front Panel  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
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2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. Press +/– until the name of the job you wish to print appears on  
the second line of the display, then press ENTER.  
The document prints and is deleted from the hard disk drive.  
Deleting the Confidential Document Before Printing It  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
2. Press ENTER.  
ENTER PASSWORD  
****  
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3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. Press CANCEL.  
DELETE THE JOB  
Y=ENTER/N=CANCEL  
6. Press ENTER to delete the job, then press ON LINE.  
NOTE  
An alternative method of printing or deleting the document  
is to use the Storage Device Manager. Please refer to the On-  
line help for Storage Device Manager.  
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Proof and Print  
NT 4.0  
Proof and Print lets you print a proof of a document for review and  
approval before printing the document in quantity. First the document  
is assigned a password and processed to a print file. The file is saved  
on the hard disk drive and one copy prints. If the document is okay  
for printing, the remaining copies are printed on demand by entering  
the password through the printer’s front panel.  
Once the document is printed, it is deleted from the hard drive. If you  
wish to retain the document on the hard disk drive after printing it, use  
the Store to Hard Disk feature (see page 90).  
NOTE  
• The internal hard disk must be installed in the printer and  
enabled to allow for spooling of the print job before final  
printing.  
• If the hard disk memory is insufficient for the spooled  
data, DISK FULL is displayed and only one copy printed.  
• If the software application being used has a collate print  
option, this must be turned OFF for secure printing to  
operate correctly.  
• Secure printing may not be available in some software  
applications.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, select the Postscript emulation printer,  
then click Properties.  
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3. On the Job Options tab, select Proof and Print.  
4. In the dialog box which appears, enter a Job Name and 4-digit  
password (PIN) of your choice (0000 to 9999), then click OK. (If  
no dialog box appears, click PIN.)  
5. Enter the number of copies to be printed, then select Collate if  
applicable.  
6. Click OK to return to the Print dialog box.  
7. Click Print.  
The document is processed to a print file and stored on the  
printer’s hard disk drive. One copy prints for proofing.  
8. Once the proof is approved, print the additional copies of the  
document using the front panel (see below).  
Printing The Approved Document from The Front Panel  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
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2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. Press +/– until the name of the job you wish to print appears on  
the second line of the display, then press ENTER.  
The document prints and is deleted from the hard disk drive.  
Deleting the Document Before Printing Multiple Copies  
If the proof is not ready for printing, the job must be deleted from the  
printer:  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
2. Press ENTER.  
ENTER PASSWORD  
****  
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3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. Press CANCEL.  
DELETE THE JOB  
Y=ENTER/N=CANCEL  
6. Press ENTER to delete the job, then press ON LINE.  
NOTE  
An alternative method of printing or deleting the remaining  
copies of the document is to use the Storage Device  
Manager. Please refer to the On-line help for Storage Device  
Manager.  
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Store to Hard Disk  
NT 4.0  
Store to hard disk (job spooling) allows print jobs to be prepared and  
stored on the hard disk for printing on demand. The job is password  
protected.  
NOTE  
• The internal hard disk must be installed in the printer and  
enabled.  
• If the hard disk memory is insufficient for the spooled  
data, DISK FULL is displayed and only one copy printed.  
• If the software application being used has a collate print  
option, this must be turned OFF for Store to Hard Disk to  
operate correctly.  
• Store to Hard Disk may not be available in some software  
applications.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, select the Postscript emulation printer,  
then click Properties.  
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3. On the Job Options tab, select Store to HDD.  
4. In the dialog box which appears, enter a Job Name and 4-digit  
password (PIN) of your choice (0000 to 9999), then click OK. (If  
no dialog box appears, click PIN.)  
5. Enter the number of copies to be printed, then select Collate if  
applicable.  
6. Click OK to return to the Print dialog box.  
7. Click Print.  
The document is processed to a print file and stored on the  
printer’s hard disk drive.  
8. Go to the printer and print out the document using the front panel  
(see below).  
Printing The Stored Document from The Front Panel  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
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2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. Press +/– until the name of the job you wish to print appears on  
the second line of the display, then press ENTER.  
The document prints.  
Deleting a Stored Document  
To delete a document stored on the Hard Disk Drive:  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
2. Press ENTER.  
ENTER PASSWORD  
****  
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3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. Press CANCEL.  
DELETE THE JOB  
Y=ENTER/N=CANCEL  
6. Press ENTER to delete the job, then press ON LINE.  
NOTE  
An alternative method of printing or deleting a stored  
document is to use the Storage Device Manager. Please  
refer to the On-line help for Storage Device Manager.  
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Printing Overlays  
NT 4.0  
What are Overlays?  
An Overlay can be a combination of graphics, fonts, or text that is  
stored in the printer's flash memory or on the optional hard disk drive,  
and printed whenever required. The result is similar to the Watermark  
feature, but with the ability to be much more elaborate.  
Overlays can be useful for tasks such as printing letterheads, forms,  
or invoices, and should reduce the need for pre-printed stationery.  
An Example of Using Overlays:  
Suppose that you have created and stored three files in the printer  
using the Storage Device Manager:  
• the company logo  
• the company address  
• the company mission statement.  
The Overlay feature allows these files to be incorporated into your  
document in various combinations, depending on your requirements.  
To Create Overlays:  
1. Create the document that you wish to use for Overlay printing  
(e.g. a letterhead) and generate a PRN file (print file) using the  
printer driver.  
2. Use the Storage Device Manager utility to convert this PRN file  
(print file) to a storable file format, and download it to the printer.  
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Once someone has set up all the necessary overlay files on the  
printer, other users only have to switch on the required settings in the  
printer driver to use the overlays.  
NOTE  
• The internal hard disk must be installed in the printer to  
allow for spooling of the print job before final printing.  
• If the hard disk memory is insufficient for the spooled  
data, DISK FULL is displayed and only one copy printed.  
• If the software application being used has a collate print  
option, this must be turned OFF for overlay to operate  
correctly.  
• An overlay may consist of more than one component  
files.  
Creating Documents To Use As Overlays  
An overlay can be created in any software application that can  
handle logos, letterheads, forms, etc. and can print to a file.  
1. With the file to be stored as an overlay open in your application  
program, choose File then Print.  
2. Ensure that the Print To File option is switched on in your  
application's Print dialog box.  
3. Depending on the application, you may need to select your  
printer model, and then click Properties… This should open the  
printer driver settings.  
4. Select the Overlay tab.  
5. Choose Create Form from the drop-down list, then make your  
selections in the dialog box which appears and click OK.  
6. Click Print.  
Instead of sending the print job to the printer, this prompts you to  
save the print job on your PC's hard disk. Give the file a meaningful  
name.  
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Downloading The Print File To Use as An Overlay  
Use the Storage Device Manager utility to download the file for use  
as an overlay. Follow the instructions in the Utility Software section  
(see page 293), or use the Storage Device Manager Help.  
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PCL Emulation Driver  
The Windows PCL emulation printer driver contains settings for  
many of the same items as are found in the operator panel menus.  
Where items in the printer driver are the same as those in the  
operator panel menus, and you print documents from Windows, the  
settings in the Windows printer driver will override those items in the  
operator panel menus.  
Windows 98/Me/XP/NT 4.0  
NOTE  
The illustrations in this section show the Windows Me  
Operating System. The other Windows operating systems  
may appear slightly different, but the principles are the  
same.  
• N-up Printing: multiple pages on one sheet (see page 98)  
• Custom Page Sizes (see page 99)  
• Selecting Print Resolution (see page 102)  
• Duplex Printing (see page 104)  
• Watermarks (see page 108)  
• Collating (see page 110)  
• Proof and Print (see page 111)  
• Secure Print: printing confidential documents (see page 116)  
• Storing Print Files to the Hard Disk Drive (see page 121)  
• Printing Posters (see page 126)  
NOTE  
Most applications allow the printer properties to be  
accessed from within the document print dialog box.  
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N-Up Printing (Printing Multiple Pages on One Sheet)  
98 / Me / XP / NT 4.0  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, select the PCL printer, then:  
a. Windows 98/Me/NT4.0: click Properties.  
b. Windows XP: click Preferences.  
3. On the Setup tab, under Finishing Mode (1), select the required  
number of pages per sheet in the drop-down list. To set additional  
parameters, click Options (2), then make your selections and  
click OK.  
4. Click OK.  
5. Windows 98/Me/NT4.0: click OK.  
Windows XP: click Print.  
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Printing User Defined Sizes  
98 / Me / XP / NT 4.0  
User defined (custom) page sizes can only be printed from the  
Multi-Purpose Tray. The printer media size for the Multi-Purpose  
Tray must be manually set in the driver to the custom paper size  
before use.  
MP Tray Custom Size Range  
• minimum 3.94'' to 5.83'' [100 x 148 mm]  
• maximum 8½'' x 14'' [216 x 356 mm]  
• or banners from 8¼'' to 8½'' (210 to 215.9 mm) wide by up to 47¼''  
(1.2 m) long. Banners must be fed one sheet at a time. Resolution  
must be set to Fast (see page 102).  
NOTE  
Up to 32 custom page sizes can be defined in the PCL driver.  
1. Make sure the rear exit path is open:  
2. Load the custom size paper in the tray of your choice.  
3. Open the file in your application and select File → Print.  
4. In the Print dialog box, select the PCL printer, then:  
a. Windows 98/Me/NT4.0: click Properties.  
b. Windows XP: click Preferences.  
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5. On the Setup tab, under Media, select User Defined Size in the  
Size drop-down list. Define the custom size in the dialog box  
which appears, then click OK.  
NOTE  
You may see a Warning dialog box indicating a conflict. If  
you do, click OK and the driver will automatically make the  
needed changes to correct for the conflict.  
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6. User Defined Size appears in the Size list.  
NOTE  
To save the setting for future use:  
• Click Paper Feed Options, then click Custom Size.  
• Select the unit, then enter the relevant information for  
Width and Height and give your custom size a name  
under Name.  
• Click Add.  
• Click OK.  
The Custom Page Size is added to the bottom of the Paper  
Size list.  
7. Select the tray you will be using in the Source drop-down list  
under Media, then click OK.  
8. Windows 98/Me/NT4.0: click OK.  
Windows XP: click Print.  
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Changing the Resolution for A Print Job  
98 / Me / XP / NT 4.0  
NOTE  
These instructions explain how to change the settings as  
you are printing a job. If you wish to change the settings to  
apply to all jobs (default settings):  
• Click Start → Settings → Printers [for XP, Printers and  
Faxes].  
• Right click the appropriate printer name, then select  
Properties.  
• Click Printing Preferences.  
• Follow steps 3, etc., below. Note that the Properties  
screen for setting defaults will have more tabs.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the PCL printer, then:  
a. Windows 98/Me/NT4.0: click Properties.  
b. Windows XP: click Preferences.  
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3. On the Job Options tab, select the required printing resolution  
under Quality:  
• Fine = high resolution, slower speed: choose this one for opti-  
mum results when printing graphics.  
• Normal = medium resolution, medium speed: the default.  
• Fast = low resolution, fast speed: choose this one for drafts or  
documents without graphics.  
4. Select Toner Saving if appropriate.  
5. Click OK  
6. Windows 98/Me/NT4.0: click OK.  
Windows XP: click Print.  
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Duplex Printing (Printing on Both Sides of The Paper)  
98 / Me / XP / NT 4.0  
NOTE  
The optional duplex unit must be installed in the printer and  
enabled before duplex printing can be carried out. (See the  
instructions supplied with the duplex unit.)  
• Standard paper sizes only.  
• Paper weight range 20 to 28 lb. US Bond (75 to 105 g/m²).  
• Paper must be loaded print side up.  
• Any tray (Tray 1, optional Tray 2, MP tray) can be used for duplex  
printing.  
NOTE  
These instructions explain how to change the settings as  
you are printing a job. If you wish to change the settings to  
apply to all jobs:  
• Click Start → Settings → Printers [for XP, Printers and  
Faxes].  
• Right click the appropriate printer name, then select  
Properties.  
• Click Printing Preferences.  
• Follow steps 3, etc., below. Note that the Properties  
screen for setting defaults will have more tabs.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the PCL printer, then:  
a. Windows 98/Me/NT4.0: click Properties.  
b. Windows XP: click Preferences  
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3. On the Setup tab, under 2-Sided Printing, select Long Edge or  
Short Edge.  
4. Click OK.  
5. Windows 98/Me/NT4.0: click OK.  
Windows XP: click Print.  
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Printing Booklets  
98 / Me / XP / NT 4.0  
NOTES  
• You must have the duplex unit installed and enabled in  
order to print booklets.  
• Not available on some network connections: see the  
Help file.  
• Some software applications may not support booklet  
printing.  
• The right-to-left setting allows a booklet to be printed for  
right to left reading, which is used in some languages.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the PCL printer, then:  
a. Windows 98/Me/NT4.0: click Properties.  
b. Windows XP: click Preferences.  
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3. On the Setup tab, under Finishing Mode, select Booklet in the  
drop-down list.  
4. Click Options, enter your settings, and click OK.  
5. Click OK.  
6. Windows 98/Me/NT4.0: click OK.  
Windows XP: click Print.  
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Printing Watermarks  
98 / Me / XP / NT 4.0  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the PCL printer, then:  
a. Windows 98/Me/NT4.0: click Properties.  
b. Windows XP: click Preferences.  
3. On the Job Options tab, click Watermark.  
4. Select a name from the Watermark list or click New to set up a  
new watermark.  
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NOTE  
To create a new watermark or edit an existing watermark:  
• Click the New or Edit button.  
• Enter the text for the watermark and select the font, size,  
angle, etc., to be used.  
• Click OK.  
The new watermark appears in the Watermark list.  
5. If you wish to print the watermark only on the first page of the  
document, select First Page only.  
6. Click OK twice.  
7. Windows 98/Me/NT4.0: click OK.  
Windows XP: click Print.  
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Collating  
98 / Me / XP / NT 4.0  
Collating can be carried out with or without a hard disk drive installed.  
However, printers with a hard disk drive will provide greater  
performance.  
The following instructions explain how to select collating using the  
printer driver.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the PCL printer, then:  
a. Windows 98/Me/NT4.0: click Properties.  
b. Windows XP: click Preferences.  
3. On the Job Options tab, under Job Type, enter the number of  
copies required and select Collate.  
4. Click OK.  
5. Windows 98/Me/NT4.0: click OK.  
Windows XP: click Print.  
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Proof and Print  
98 / Me / XP / NT 4.0  
Proof and print allows printing of a single copy of a document for  
checking before printing multiple copies of the same document.  
NOTES  
• The internal hard disk must be installed in the printer and  
enabled, to allow for spooling of the print job before final  
printing.  
• If the hard disk memory is insufficient for the spooled  
data, DISK FULL is displayed and only one copy is printed.  
• If the software application being used has a collate print  
option, it must be turned OFF for proof and print to  
operate correctly.  
• Proof and print may not be available in some software  
applications.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the PCL printer, then:  
a. Windows 98/Me/NT4.0: click Properties.  
b. Windows XP: click Preferences.  
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3. On the Job Options tab, under Job Type, select Proof and  
Print.  
4. In the dialog box which appears, enter a Job Name and  
password (PIN) of your choice, then click OK. (If no dialog box  
appears, click PIN.)  
5. Enter the number of copies and select Collate, if applicable, then  
click OK.  
6. Windows 98/Me/NT4.0: click OK.  
Windows XP: click Print.  
The document is processed to a print file and stored on the hard  
disk drive. One copy is printed for checking.  
7. After checking the proof, print or delete (if incorrect) the  
remaining copies of the document using the procedures given  
below.  
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Printing The Additional Copies  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. To print all jobs stored under your password, press ENTER. To  
print a specific job, press +/– until the name of the job you wish  
to print appears on the second line of the display, then press  
ENTER.  
The document prints and is deleted from the hard disk drive.  
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Deleting The Document  
If the proof is not ready for printing, the job must be deleted from the  
printer:  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. Press +/ – until the name of the job you wish to delete appears  
on the second line of the display.  
6. Press CANCEL.  
DELETE THE JOB  
Y=ENTER/N=CANCEL  
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7. Press ENTER to delete the job, then press ON LINE.  
NOTE  
An alternative method of printing or deleting the remaining  
copies of the document is to use the Storage Device  
Manager. Please refer to the On-line help for Storage Device  
Manager.  
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Secure Printing (Printing Confidential Documents)  
98 / Me / XP / NT 4.0  
Secure printing or printing with passwords allows the printing of  
confidential documents on printers that are shared with other users.  
NOTE  
• The internal hard disk must be installed in the printer and  
enabled to allow for spooling of the print job before final  
printing.  
• If the hard disk memory is insufficient for the spooled  
data, DISK FULL is displayed and only one copy printed.  
• If the software application being used has a collate print  
option, this must be turned OFF for secure printing to  
operate correctly.  
• Secure printing may not be available in some software  
applications.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the PCL printer, then:  
a. Windows 98/Me/NT4.0: click Properties.  
b. Windows XP: click Preferences.  
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3. On the Job Options tab, under Job Type, select Secure Print.  
4. In the dialog box which appears, enter a Job Name and  
password (PIN) of your choice, then click OK. If no dialog box  
appears, click PIN.)  
5. Enter the number of copies and select Collate, if applicable, then  
click OK.  
6. Windows 98/Me/NT4.0: click OK.  
Windows XP: click Print.  
The document is processed to a print file and stored on the hard  
disk drive.  
7. Go to the printer and print out the document using the front panel  
(see below).  
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Printing A Confidential Document from The Front Panel  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. To print all jobs stored under your password, press ENTER. To  
print a specific job, press +/– until the name of the job you wish  
to print appears on the second line of the display, then press  
ENTER.  
The document prints and is deleted from the hard disk drive.  
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Deleting The Confidential Document Before Printing It  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. Press +/ – until the name of the job you wish to delete appears  
on the second line of the display.  
6. Press CANCEL.  
DELETE THE JOB  
Y=ENTER/N=CANCEL  
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7. Press ENTER to delete the job, then press ON LINE.  
NOTE  
An alternative method of printing or deleting the document  
is to use the Storage Device Manager. Please refer to the On-  
line help for Storage Device Manager.  
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Store to Hard Disk  
98 / Me / XP / NT 4.0  
Store to hard disk (job spooling) allows print jobs to be prepared and  
stored on the hard disk for printing on demand. This is good for forms,  
generic memos, letterhead stationery, etc.  
NOTE  
• The internal hard disk must be installed in the printer and  
enabled.  
• If the hard disk memory is insufficient for the spooled  
data, DISK FULL is displayed and only one copy printed.  
• If the software application being used has a collate print  
option, this must be turned OFF for Store to Hard Disk to  
operate correctly.  
• Store to Hard Disk may not be available in some software  
applications.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the PCL printer, then:  
a. Windows 98/Me/NT4.0: click Properties.  
b. Windows XP: click Preferences.  
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3. On the Job Options tab, under Job Type, select Store to HDD.  
4. In the dialog box which appears, enter a Job Name and  
password (PIN) of your choice, then click OK. (If no dialog box  
appears, click PIN.)  
5. Enter the number of copies and select Collate, if applicable, then  
click OK.  
6. Windows 98/Me/NT4.0: click OK.  
Windows XP: click Print.  
The document is processed to a print file and stored on the hard  
disk drive.  
7. Go to the printer and print out the document using the front panel  
(see below).  
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To Print A Stored Document  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. To print all jobs stored under your password, press ENTER. To  
print a specific job, press +/– until the name of the job you wish  
to print appears on the second line of the display, then press  
ENTER.  
The document prints.  
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To Delete A Stored Document from The Hard Disk Drive  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. Press +/ – until the name of the job you wish to delete appears  
on the second line of the display.  
6. Press CANCEL.  
DELETE THE JOB  
Y=ENTER/N=CANCEL  
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7. Press ENTER to delete the job, then press ON LINE.  
NOTE  
An alternative method of printing or deleting the remaining  
copies of the document is to use the Storage Device  
Manager. Please refer to the On-line help for Storage Device  
Manager.  
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Printing Posters  
98 / Me / XP / NT 4.0  
This option allows you to configure and print posters by breaking up  
the document page into multiple pieces which print enlarged on  
separate sheets. Then the separate sheets are combined to produce  
a poster. It is only available with the PCL printer driver  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the PCL printer, then:  
a. Windows 98/Me/NT4.0: click Properties.  
b. Windows XP: click Preferences.  
3. On the Setup tab, under Finishing Mode, select PosterPrint.  
4. Click Options... and enter the configuration details (Note: an  
overlap of at least 0.2 mm must be specified), then click OK.  
5. Click OK.  
6. Windows 98/Me/NT4.0: click OK.  
Windows XP: click Print.  
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Windows 2000  
• N-up Printing: multiple pages on one sheet (see page 128)  
• Custom Page Sizes (see page 129)  
• Selecting Print Resolution (see page 132)  
• Duplex Printing (see page 134)  
• Watermarks (see page 137)  
• Collating (see page 139)  
• Proof and Print (see page 140)  
• Secure Print: printing confidential documents (see page 145)  
• Storing Print Files to the Hard Disk Drive (see page 150)  
• Printing Posters (see page 155)  
NOTE  
Most applications allow the printer properties to be  
accessed from within the document print dialog box.  
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N-Up Printing (Printing Multiple Pages on One Sheet)  
2000  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, select the PCL printer.  
3. On the Setup tab, under Finishing Mode (1), select the required  
number of pages per sheet in the drop-down list. To set additional  
parameters, click Options (2), then make your selections and  
click OK.  
4. Click Print.  
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Printing Custom Page Sizes  
2000  
Custom page sizes can only be printed from the Multi-Purpose Tray.  
The printer media size for the Multi-Purpose Tray must be manually  
set in the driver to the custom paper size before use (range 3½'' to  
8½'' [89 to 216 mm] wide x 5'' to 14'' [127 to 356 mm] long).  
NOTE  
Up to 32 custom page sizes can be defined in the PCL driver.  
1. Make sure the rear exit path is open:  
2. Load the custom size paper in the tray of your choice.  
3. Open the file in your application and select File → Print.  
4. In the Print dialog box, select the PCL printer.  
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5. On the Setup tab, under Media, select User Defined Size in the  
Size drop-down list. Define the custom size in the dialog box  
which appears, then click OK.  
NOTE  
You may see a Warning dialog box indicating a conflict. If  
you do, click OK and the driver will automatically make the  
needed changes to correct for the conflict.  
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6. User Defined Size now appears in the Size list.  
NOTE  
To save the setting for future use:  
• Click Paper Feed Options, then click Custom Size.  
• Select the unit, then enter the relevant information for  
Width and Height and give your custom size a name  
under Name.  
• Click Add.  
• Click OK.  
The Custom Page Size is added to the bottom of the Paper  
Size list.  
7. Select the tray you will be using in the Source drop-down list  
under Media, then click OK.  
8. Click Print.  
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Changing the Resolution for A Print Job  
2000  
NOTE  
These instructions explain how to change the settings as  
you are printing a job. If you wish to change the settings to  
apply to all jobs (default settings):  
• Click Start → Settings → Printers.  
• Right click the appropriate printer name, then select  
Properties.  
• Click Printing Preferences.  
• Follow steps 3, etc., below. Note that the Properties  
screen for setting defaults will have more tabs.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the PCL printer.  
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3. On the Job Options tab, select the required printing resolution  
under Quality:  
• Fine = high resolution, slower speed: choose this one for opti-  
mum results when printing graphics.  
• Normal = medium resolution, medium speed: the default.  
• Fast = low resolution, fast speed: choose this one for drafts or  
documents without graphics.  
4. Select Toner Saving if appropriate.  
5. Click Print.  
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Duplex Printing (Printing on Both Sides of The Paper)  
2000  
NOTE  
The optional duplex unit must be installed in the printer and  
enabled before duplex printing can be carried out.  
• Standard paper sizes only.  
• Paper weight range 20 to 28 lb. US Bond (75 to 105 g/m²).  
• Paper must be loaded print side up.  
• Any tray (Tray 1, optional Tray 2, MP tray) can be used for duplex  
printing.  
NOTE  
These instructions explain how to change the settings as  
you are printing a job. If you wish to change the settings to  
apply to all jobs:  
• Click Start → Settings → Printers.  
• Right click the appropriate printer name, then select  
Properties.  
• Click Printing Preferences.  
• Follow steps 3, etc., below. Note that the Properties  
screen for setting defaults will have more tabs.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, select the PCL printer.  
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3. On the Setup tab, under 2-Sided Printing, select Long Edge or  
Short Edge.  
4. Click Print.  
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Printing Booklets  
2000  
NOTES  
• You must have the duplex unit installed and enabled in  
order to print booklets.  
• Not available on some network connections: see the  
Help file.  
• Some software applications may not support booklet  
printing.  
• The right-to-left setting allows a booklet to be printed for  
right to left reading, which is used in some languages.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the PCL printer.  
3. On the Setup tab, under Finishing Mode, select Booklet in the  
drop-down list.  
4. Click Options, enter your settings, and click OK.  
5. Click Print.  
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Printing Watermarks  
2000  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the PCL printer.  
3. On the Job Options tab, click Watermark.  
4. Select a name from the Watermark list or click New to set up a  
new watermark. When you’re finished setting up the new  
watermark, click OK.  
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NOTE  
To create a new watermark or edit an existing watermark:  
• Click the New or Edit button.  
• Enter the text for the watermark and select the font, size,  
angle, etc., to be used.  
• Click OK.  
The new watermark appears in the Watermark list.  
5. If you wish to print the watermark only on the first page of the  
document, select First Page only.  
6. Click OK.  
7. Click Print.  
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Collating  
2000  
Collating can be carried out with or without a hard disk drive installed.  
However, printers with a hard disk drive will provide greater  
performance.  
Important  
If your software application has a collate option, use it instead of  
the collate option in the printer driver.  
The following instructions explain how to select collating using the  
printer driver.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the PCL printer.  
3. On the Job Options tab, under Job Type, enter the number of  
copies required and select Collate.  
4. Click Print.  
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Proof and Print  
2000  
Proof and print allows printing of a single copy of a document for  
checking before printing multiple copies of the same document.  
NOTES  
• The internal hard disk must be installed in the printer and  
enabled, to allow for spooling of the print job before final  
printing.  
• If the hard disk memory is insufficient for the spooled  
data, DISK FULL is displayed and only one copy is printed.  
• If the software application being used has a collate print  
option, it must be turned OFF for proof and print to  
operate correctly.  
• Proof and print may not be available in some software  
applications.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the PCL printer.  
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3. On the Job Options tab, under Job Type, select Proof and  
Print.  
4. In the dialog box which appears, enter a Job Name and  
password (PIN) of your choice, then click OK. (If no dialog box  
appears, click PIN.)  
5. On the General tab, enter the number of copies and select  
Collate, if applicable, then click OK.  
6. Click Print.  
The document is processed to a print file and stored on the hard  
disk drive. One copy is printed for checking.  
7. After checking the proof, print or delete (if incorrect) the  
remaining copies of the document using the procedures given  
below.  
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Printing The Additional Copies  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. To print all jobs stored under your password, press ENTER. To  
print a specific job, press +/– until the name of the job you wish  
to print appears on the second line of the display, then press  
ENTER.  
The document prints and is deleted from the hard disk drive.  
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Deleting The Document  
If the proof is not ready for printing, the job must be deleted from the  
printer:  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. Press +/ – until the name of the job you wish to delete appears  
on the second line of the display.  
6. Press CANCEL.  
DELETE THE JOB  
Y=ENTER/N=CANCEL  
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7. Press ENTER to delete the job, then press ON LINE.  
NOTE  
An alternative method of printing or deleting the remaining  
copies of the document is to use the Storage Device  
Manager. Please refer to the On-line help for Storage Device  
Manager.  
ES 1220n PCL Emulation Driver • 144  
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Secure Printing (Printing Confidential Documents)  
2000  
Secure printing or printing with passwords allows the printing of  
confidential documents on printers that are shared with other users.  
NOTE  
• The internal hard disk must be installed in the printer and  
enabled to allow for spooling of the print job before final  
printing.  
• If the hard disk memory is insufficient for the spooled  
data, DISK FULL is displayed and only one copy printed.  
• If the software application being used has a collate print  
option, this must be turned OFF for secure printing to  
operate correctly.  
• Secure printing may not be available in some software  
applications.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the PCL printer.  
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3. On the Job Options tab, under Job Type, select Secure Print.  
4. In the dialog box which appears, enter a Job Name and  
password (PIN) of your choice, then click OK. (If no dialog box  
appears, click PIN.)  
5. Enter the number of copies and select Collate, if applicable.  
6. Click Print.  
The document is processed to a print file and stored on the hard  
disk drive.  
7. Go to the printer and print out the document using the front panel  
(see below).  
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Printing A Confidential Document from The Front Panel  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. To print all jobs stored under your password, press ENTER. To  
print a specific job, press +/– until the name of the job you wish  
to print appears on the second line of the display, then press  
ENTER.  
The document prints and is deleted from the hard disk drive.  
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Deleting The Confidential Document Before Printing It  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. Press +/ – until the name of the job you wish to delete appears  
on the second line of the display.  
6. Press CANCEL.  
DELETE THE JOB  
Y=ENTER/N=CANCEL  
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7. Press ENTER to delete the job, then press ON LINE.  
NOTE  
An alternative method of printing or deleting the remaining  
copies of the document is to use the Storage Device  
Manager. Please refer to the On-line help for Storage Device  
Manager.  
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Store to Hard Disk  
2000  
Store to hard disk (job spooling) allows print jobs to be prepared and  
stored on the hard disk for printing on demand. This is good for forms,  
generic memos, letterhead stationery, etc.  
NOTE  
• The internal hard disk must be installed in the printer and  
enabled.  
• If the hard disk memory is insufficient for the spooled  
data, DISK FULL is displayed and only one copy printed.  
• If the software application being used has a collate print  
option, this must be turned OFF for Store to Hard Disk to  
operate correctly.  
• Store to Hard Disk may not be available in some software  
applications.  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the PCL printer.  
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3. On the Job Options tab, under Job Type, select Store to HDD.  
4. In the dialog box which appears, enter a Job Name and  
password (PIN) of your choice, then click OK. (If no dialog box  
appears, click PIN.)  
5. Enter the number of copies and select Collate, if applicable.  
6. Click Print.  
The document is processed to a print file and stored on the hard  
disk drive.  
7. Go to the printer and print out the document using the front panel  
(see below).  
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To Print A Stored Document  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. To print all jobs stored under your password, press ENTER. To  
print a specific job, press +/– until the name of the job you wish  
to print appears on the second line of the display, then press  
ENTER.  
The document prints.  
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To Delete A Stored Document from The Hard Disk Drive  
1. Press + to enter the menu mode.  
PRINT JOBS MENU  
2. Press ENTER.  
ENTER PASSWORD  
****  
3. Use +/ – to set the number for the first digit of the password, then  
press ENTER to engage the number and move to the next digit:  
ENTER PASSWORD  
5***  
4. Repeat step 3 for each of the remaining digits in the password.  
SELECT JOB  
ALL JOBS  
5. Press +/ – until the name of the job you wish to delete appears  
on the second line of the display.  
6. Press CANCEL.  
DELETE THE JOB  
Y=ENTER/N=CANCEL  
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7. Press ENTER to delete the job, then press ON LINE.  
NOTE  
An alternative method of printing or deleting the remaining  
copies of the document is to use the Storage Device  
Manager. Please refer to the On-line help for Storage Device  
Manager.  
ES 1220n PCL Emulation Driver • 154  
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Printing Posters  
2000  
This option allows you to configure and print posters by breaking up  
the document page into multiple pieces which print enlarged on  
separate sheets. Then the separate sheets are combined to produce  
a poster. It is only available with the PCL printer driver  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, click the PCL printer.  
3. On the Setup tab, under Finishing Mode, select PosterPrint in  
the drop-down list.  
4. Click Options... and enter the configuration details (Note: an  
overlap of at least 0.2 mm must be specified), then click OK.  
5. Click Print.  
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Color Printing  
The PCL and Postscript emulation printer drivers supplied with this  
printer provide several controls for changing the color output of your  
printer. For general use the Auto settings will suffice, providing  
reasonable default settings that will produce good results for most  
documents.  
Many applications have their own color settings, and these may  
override the settings in the printer driver. Please refer to the  
documentation for your software application for details on how that  
particular program’s color management functions.  
General Information  
Factors That Affect the Appearance of Printed  
Documents  
If you wish to manually adjust the color settings in your printer driver,  
please be aware that color reproduction is a complex topic, and there  
are many factors to take into consideration. Some of the most  
important factors are listed below.  
Differences between the Range of Colors a Monitor  
or Printer Can Reproduce  
• Neither a printer nor a monitor is capable of reproducing the full  
range of colors visible to the human eye. Each device is restricted  
to a certain range of colors. In addition to this, a printer cannot  
reproduce all of the colors displayed on a monitor, and vice versa.  
• Both devices use very different technologies to represent color. A  
monitor uses Red, Green and Blue (RGB) phosphors (or LCDs), a  
printer uses Cyan, Magenta, Yellow and Black (CMYK) toner or  
ink.  
• A monitor can display very vivid colors such as intense reds and  
blues and these cannot be easily produced on any printer using  
toner or ink. Similarly, there are certain colors, (some yellows for  
example), that can be printed, but cannot be displayed accurately  
on a monitor. This disparity between monitors and printers is often  
the main reason that printed colors do not match the colors  
displayed on screen.  
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Viewing conditions  
A print can look very different under different lighting conditions. For  
example, the colors in a print may look different when viewed  
standing next to a sunlit window, compared to how they look under  
standard office fluorescent lighting.  
Printer driver color settings  
The driver settings for Manual color can change the appearance of a  
print. There are several options available to help match the printed  
colors with those displayed on screen.  
Monitor settings  
The brightness and contrast controls on your monitor can change  
how your document looks on-screen. Additionally, your monitor’s  
color temperature influences how “warm” or “cool” the colors look.  
NOTE  
Several of the Color Matching options make reference to  
your monitor’s Color Temperature. Many modern monitors  
allow the color temperature to be adjusted using the  
monitor’s control panel.  
There are several settings found on a typical monitor:  
• 5000k*  
Warmest; yellowish lighting, typically used in graphics arts  
environments.  
• 6500k  
Cooler; approximates daylight conditions.  
• 9300k  
Cool; the default setting for many monitors and television sets.  
*k = degrees Kelvin, a measurement of temperature  
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How Your Software Application Displays Color  
Some graphics applications such as CorelDRAW® or Adobe®  
Photoshop® may display color differently from "office" applications  
such as Microsoft® Word. Please see your application’s on-line help  
or user manual for more information.  
Paper Type  
The type of paper used can also significantly affect the printed color.  
For example, a printout on recycled paper can look duller than one  
on specially formulated glossy paper.  
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Choosing a Color Matching Method  
There is no correct way to achieve a good match between the  
document displayed on your monitor, and its printed equivalent.  
There are many factors involved in achieving accurate and  
reproducible color.  
The following guidelines may help in achieving good color output  
from your printer. There are several suggested methods, depending  
on the type of document you are printing.  
NOTE  
These suggestions are for guidance only. Your results may  
vary depending on the application from which you are  
printing. Some applications will override any color matching  
settings in the printer driver without warning.  
RGB or CMYK?  
The guidelines for choosing a color matching method makes  
distinctions between Red, Green, Blue (RGB) and Cyan, Magenta,  
Yellow, Black (CMYK).  
Generally, most documents you print will be in RGB format. This is  
the most common, and if you do not know your document’s color  
mode, assume that it is RGB.  
Typically CMYK documents are only supported in professional  
Desktop Publishing and Graphics applications.  
Matching Photographic Images  
RGB only  
Oki Color Matching is a generally a good choice. Select a matching  
method appropriate to your monitor.  
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RGB or CMYK  
If you are printing photographic images from a graphics application  
such as Adobe Photoshop, you may be able to use Soft-Proofing to  
simulate the printed image on your monitor. To do this, you can use  
the ICC-Profiles provided by Oki, and then print using the ICC  
profiles as the Print Space (or Output space).  
Matching Specific Colors (e.g., a Company logo): RGB  
only  
• Option 1: Select Oki Color Matching, and the sRGB setting on the  
Color tab in the PCL or Postscript emulation driver.  
• Option 2: For Postscript emulation print jobs: Select Postscript  
Color Matching using the Absolute Colorimetric option on the  
Color tab in the printer driver.  
• Option 3: Use the Color Swatch Utility provided on the CD  
supplied with your printer to print out a chart of RGB swatches,  
then enter the desired RGB values in your application's color  
picker.  
Printing Vivid Colors: RGB Only  
Use Oki Color Matching, with either the Monitor 6500k Vivid, sRGB  
or Digital Camera settings (PCL or Postscript emulations).  
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Color matching: Postscript emulation  
driver  
The Postscript emulation driver color matching options are found:  
• Windows 98 and Me: on the Graphics tab in the driver:  
• Windows 2000, XP and NT 4.0: on the Color tab in the driver:  
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To change the Postscript emulation driver’s color matching  
defaults from the Windows Control Panel:  
1. Click Start → Settings → Printers [Printers and Faxes in  
Windows XP].  
2. Right-click the printer name and choose Properties.  
3. Click Printing Preferences.  
4. Click the appropriate tab (Graphics tab for Windows 98/Me,  
Color tab for WIndows 2000/XP/NT 4.0) and make your  
changes.  
To change the Postscript emulation Color Matching options for a  
particular print job:  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, select the Postscript emulation printer.  
a. Windows 98/Me/NT4.0: click Properties.  
b. Windows XP: click Preferences.  
3. Click the appropriate tab (Graphics tab for Windows 98/Me,  
Color tab for WIndows 2000/XP/NT 4.0) and make your  
changes, then go back to the Print dialog box and print the  
document.  
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Color Matching Options: Windows Me and 98  
The Graphics tab on the Postscript emulation driver in these  
Windows operating systems offers several rendering intents for  
controlling the color output of the printer.  
When a document is printed, a conversion takes place from the  
document’s color to the printer color. The rendering intents are  
essentially a set of rules that determine how this color conversion  
takes place.  
Select Use Image Color Management, then click Choose  
Rendering Intent:  
Saturation  
Best choice for printing graphs, charts, diagrams etc. Maps fully  
saturated colors in the source gamut to fully saturated colors in the  
printer’s gamut.  
Contrast  
Best choice for printing photographs.  
Colorimetric  
Best for printing solid colors and tints, such as company logos.  
Matches colors common to both the printer and the screen.  
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Color Matching Options: Windows 2000, XP and NT  
4.0  
The Color tab on the Postscript emulation driver in these Windows  
operating systems offers several different methods of controlling the  
color output of the printer.  
Some of the color matching options only work on certain types of  
data. The table below summarizes the various options available, and  
what types of data they affect.  
Color Matching Option  
RGB data  
CMYK data  
Oki Color Matching  
Yes  
Yes  
No  
No  
Postscript Color Matching  
CMYK Ink Simulation  
Yes  
Yes  
No  
Windows ICM Matchinga  
Using ICC Profiles  
Yes  
Yes  
No  
a. Not Windows NT 4.  
Oki Color Matching  
This is Oki’s proprietary color matching system, and affects RGB  
data only.  
• Perceptual settings are best for printing photographic images.  
• Vivid or Digital Camera settings produce brightest colors.  
• sRGB is the best choice for matching specific colors (such as  
printing logos).  
Monitor (6500k) Perceptual  
Optimized for printing photographs when using a monitor with a color  
temperature of 6500K.  
Monitor (6500k) Vivid  
Optimized for printing bright colors when using a monitor with a color  
temperature of 6500K. Good for office graphics and text.  
Monitor (9300k)  
Optimized for printing photographs when using a monitor with a color  
temperature of 6500K.  
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Digital Camera  
Optimized for printing photographs taken with a digital camera. This  
tends to produce prints with lighter and brighter colors. For some  
photographs, other settings may be better depending on the subjects  
and the conditions under which they were taken.  
sRGB  
Optimized for matching specific colors, such as a company logo  
color.  
The colors within the printer's color gamut are printed without any  
modification, and only colors that fall outside the gamut (set) of  
printable colors are modified.  
Postscript Color Matching  
This uses Postscript Color Rendering Dictionaries built into the  
printer, and affects both RGB and CMYK data.  
Rendering Intents  
When a document is printed, a conversion takes place from the  
document’s color space to the printer color space. The rendering  
intents are essentially a set of rules that determine how this color  
conversion takes place.  
The rendering intents that the printer driver provides are listed below:  
• Perceptual  
Best choice for printing photographs. Compresses the source  
gamut into the printer's gamut whilst maintaining the overall  
appearance of an image. This may change the overall  
appearance of an image as all the colors are shifted together.  
• Saturation  
Best choice for printing bright and saturated colors, but less  
accurately matched. This makes it the recommended choice for  
graphs, charts, diagrams etc. Maps fully saturated colors in the  
source gamut to fully saturated colors in the printer’s gamut.  
• Absolute Colorimetric  
Best for printing solid colors and tints, such as Company logos  
etc. Matches colors common to both devices exactly, and clips  
the out of gamut colors to their nearest printed equivalent. Tries  
to print white as it appears on screen. The white of a monitor is  
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often very different from paper white, so this may result in color  
casts, especially in the lighter areas of an image.  
• Relative Colorimetric  
Good for proofing CMYK color images on a desktop printer.  
Much like Absolute Colorimetric, except that it scales the  
source white to the (usually) paper white. Unlike Absolute  
Colorimetric, this attempts to take the paper white into account.  
CMYK Ink Simulation  
Affects CMYK data only.  
This option simulates what the output will look like on a printing press  
using the ink types SWOP, Euroscale or Toyo. If using CMYK Ink  
Simulation, it is recommended that you switch off all other Printer  
Color Matching. Select the No Color Matching option under the Color  
Match option in the printer driver.  
Windows ICM Color Matching  
Windows 98, Me, 2000 and XP only. This affects RGB data only.  
ICM is the color management system built into Windows.  
Windows ICM uses ICC profiles for your monitor and printer; these  
profiles describe the colors that your device is capable of  
reproducing. ICC profiles can be associated with your printer via the  
Color Management tab of the printer driver.  
Depending on how you have installed the printer driver, the color  
profiles may already be associated with the driver.  
To associate ICC Color Profiles with the printer driver:  
1. Access the printer settings via the Start menu.  
2. Right-click the printer name and choose Properties.  
3. Click the Color Management tab.  
4. Under “Color Profiles currently associated with this printer,” you  
should see the names of profiles that match your printer model. If  
you do not see any profiles associated with the driver, click  
“Add…” and locate the ICC profiles for your printer.  
Windows ICM uses the information in these profiles to convert colors  
in your documents to colors that the printer can reproduce. The way  
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in which this conversion is performed can be controlled via the ICM  
Intent control in the printer driver.  
Using ICC Profiles  
Affects RGB data only.  
This provides a method of matching RGB colors similar to Windows  
ICM matching. The main advantage it has over Windows ICM color  
matching is that it provides a method of printing using both input and  
output profiles. Windows ICM matching only allows output profiles to  
be chosen.  
Input profiles provide information about the color in the original  
device that was used to capture or display the image data. For  
example, an input device could be a scanner, digital camera or  
monitor.  
Output profiles provide information about the device to which you  
are printing.  
The “Using ICC Profiles” function allows both an input profile (e.g.  
digital camera), and an output profile (e.g. your printer) to be  
selected. It uses both these profiles to generate a CRD (Color  
Rendering Dictionary), and this is used to match the colors as closely  
as possible.  
NOTE  
This feature may not work for all application programs.  
However, many professional graphics applications offer a  
similar feature in their print settings, with the ability to  
choose a source (input) color space, and a print (output)  
color space.  
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Color Matching: PCL Driver  
Color Matching Options  
The Color Matching options in the PCL driver can be used to help  
match your printed colors to the ones displayed on your monitor.  
NOTE  
The PCL driver’s color options are only designed to work  
with RGB data.  
If you are printing CMYK data, we recommend you use the  
Postscript emulation driver.  
The PCL driver color matching options are found on the Color tab in  
the driver:  
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To set the color matching options manually, click Manual Color. The  
Color tab screen will change to:  
Choose from the following options:  
• Monitor (6500k) Perceptual  
Optimized for printing daylight photographs.  
• Monitor (6500k) Vivid  
Optimized for printing bright colors. Good for office graphics.  
• Monitor (9300k)  
Optimized for printing photographs when using a monitor with this  
color temperature.  
• Digital Camera  
Optimized for printing photographs taken with a digital camera.  
This tends to produce prints with lighter and brighter colors. For  
some photographs, other settings may be better depending on the  
subjects and the conditions under which they were taken.  
• sRGB  
Optimized for matching specific colors, such as a company logo  
color. The colors within the printer's color gamut are printed  
without any modification, and only colors that fall outside the  
printable colors are modified.  
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To change the PCL driver’s color matching defaults from the  
Windows Control Panel:  
1. Click Start → Settings → Printers [Printers and Faxes in  
Windows XP].  
2. Right-click the printer name and choose Properties.  
3. Click Printing Preferences.  
4. Click the Color tab and make your changes.  
To change the PCL Color Matching options for a particular print  
job:  
1. Open the file in your application and select File → Print.  
2. In the Print dialog box, select the PCL printer.  
a. Windows 98/Me/NT4.0: click Properties.  
b. Windows XP: click Preferences.  
3. Click the Color tab, select Manual Color and make your  
changes, then go back to the Print dialog box and print the  
document.  
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The Print Color Swatch Utility  
For use with applications which allow you to set your own RGB  
values for colors.  
The Color Swatch utility prints out charts of sample colors. Listed  
below each color are the corresponding RGB (Red, Green, Blue)  
values to use in your application to match that printed color:  
For more information see “Color Swatch Utility” on page 290.  
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Menu Functions  
This section lists the menus accessed via the controls on the printer’s  
operator panel and displayed in the LCD window.  
Many of these settings can be overridden by settings in the Windows  
printer drivers. However, several of the driver settings can be left at  
“Printer Setting,” which will then default to the settings entered in  
these printer menus  
How To Make Changes in The Menus  
ON LINE  
BACK  
ENTER  
MENU  
CANCEL  
1. Press + to enter the menu mode.  
2. Press + or – to scan through the available menus until the menu  
you wish to enter appears on the display.  
NOTE  
The menus and their various listings will vary depending on  
which options you have installed on your printer.  
3. Press ENTER to enter the menu.  
4. Use +/ – to move up and down through the items in the selected  
menu. When the item you want to change is displayed, press  
ENTER to edit that item.  
5. Use +/ – to move up and down through the available settings for  
this item.  
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6. When the setting you wish to use appears on the display, press  
ENTER.  
An asterisk (*) appears next to the setting, and the setting  
flashes.  
7. To finish:  
a. If you are through making settings in the menu, press ON LINE  
to engage the setting and exit the menu.  
b. If you wish to make additional changes in the menu, press  
BACK to engage the setting.  
– To change another setting in the same menu, use MENU +/  
MENU – to move through the list of menu items to the one  
you wish to change, then follow steps 5 though 7.  
– To change the setting for an item in a different menu, press  
BACK again, then follow steps 2 through 7.  
For Example:  
To engage duplex printing (default setting is OFF):  
1. Press MENU + to enter the menu mode.  
2. Press MENU + and/or MENU – repeatedly until you see  
PRINT MENU  
3. Press ENTER to go into the Print Menu.  
COPIES  
1*  
4. Press MENU + and/or MENU – repeatedly until you see  
DUPLEX  
OFF  
*
5. Press ENTER to select this item.  
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6. Press MENU + to change the setting to ON:  
DUPLEX  
ON  
The second line of the display begins flashing.  
7. Press ENTER to select the new setting:  
DUPLEX  
ON  
*
An asterisk appears on the second line of the display.  
8. Press ON LINE to engage the new setting and to exit the menu.  
The printer returns to standby mode.  
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Summary of Menu Defaults  
Menu Defaults  
Note: Menus/Items with a dagger (†) only appear when the  
appropriate option (e.g., Hard Disk Drive, Duplex Unit, Second Paper  
Tray, etc.) is installed.  
Menu  
Item  
Default Setting  
ENTER PASSWORD  
SELECT JOB  
****  
PRINT JOBS MENU†  
ALL JOBS  
[EXECUTE]  
[EXECUTE]  
[EXECUTE]  
[EXECUTE]  
[EXECUTE]  
[EXECUTE]  
[EXECUTE]  
[EXECUTE]  
[EXECUTE]  
1
INFORMATION MENU  
PRINT MENU MAP  
PRINT FILE LIST  
PRINT PCL FONT  
PRINT PSE FONT  
PRINT PPR FONT  
PRINT FX FONT  
DEMO1  
PRINT ERROR LOG  
SHUTDOWN START  
COPIES  
SHUTDOWN MENU†  
PRINT MENU  
DUPLEX  
OFF  
PAPER FEED  
TRAY1  
AUTO TRAY SWITCH  
TRAY SEQUENCE  
MP TRAY USAGE  
MEDIA CHECK  
RESOLUTION  
ON  
DOWN  
DO NOT USE  
ENABLE  
600x1200DPI  
OFF  
TONER SAVE MODE  
MONO-PRINT SPEED  
ORIENTATION  
AUTO  
PORTRAIT  
60 LINES  
CASSETTE SIZE  
LINES PER PAGE  
EDIT SIZE  
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Menu Defaults (continued)  
Note: Menus/Items with a dagger (†) only appear when the  
appropriate option (e.g., Hard Disk Drive, Duplex Unit, Second Paper  
Tray, etc.) is installed.  
Menu  
Item  
Default Setting  
MEDIA MENU  
TRAY1 PAPERSIZE  
TRAY1 MEDIATYPE  
TRAY1 MEDIAWEIGHT  
TRAY2 PAPERSIZE†  
TRAY2 MEDIATYPE†  
TRAY2 MEDIAWEIGHT†  
MP TRAY PAPERSIZE  
MP TRAY MEDIATYPE  
MP TRAY MEDIAWEIGHT  
UNIT OF MEASURE  
X DIMENSION  
LETTER  
PLAIN  
MEDIUM  
LETTER  
PLAIN  
MEDIUM  
LETTER  
PLAIN  
MEDIUM  
INCH  
8.5 INCH  
Y DIMENSION  
11 INCH  
COLOR MENU  
DENSITY CONTROL  
ADJUST DENSITY  
COLOR TUNING  
C HIGHLIGHT  
AUTO  
[EXECUTE]  
PRINT PATTERN  
0
0
0
0
0
0
0
0
0
0
C MID-TONE  
C DARK  
M HIGHLIGHT  
M MID-TONE  
M DARK  
Y HIGHLIGHT  
Y MID-TONE  
Y DARK  
K HIGHLIGHT  
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Menu Defaults (continued)  
Note: Menus/Items with a dagger (†) only appear when the  
appropriate option (e.g., Hard Disk Drive, Duplex Unit, Second Paper  
Tray, etc.) is installed.  
Menu  
Item  
Default Setting  
COLOR MENU (cont.)  
K MID-TONE  
0
K DARK  
0
C DARKNESS  
0
M DARKNESS  
Y DARKNESS  
0
0
K DARKNESS  
0
AJST REGSTRATION  
C REG FINE AJSTS  
M REG FINE AJST  
Y REG FINE AJST  
INK SIMULATION  
UCR  
[EXECUTE]  
0
0
0
OFF  
LOW  
DISABLE  
ON  
CMY100% DENSITY  
CMYK CONVERSION  
POW SAVE TIME  
PERSONALITY  
SYS CONFIG MENU  
60 MIN  
AUTO  
EMULATION  
PARA PS-PROTOCOL  
USB PS-PROTOCOL  
CLRABLE WARNING  
AUTO CONTINUE  
MANUAL TIMEOUT  
WAIT TIMEOUT  
ASCII  
RAW  
ON  
OFF  
60 SEC  
40 SEC  
CONTINUE  
ON  
LOW TONER  
JAM RECOVERY  
ERROR REPORT  
OFF  
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Menu Defaults (continued)  
Note: Menus/Items with a dagger (†) only appear when the  
appropriate option (e.g., Hard Disk Drive, Duplex Unit, Second Paper  
Tray, etc.) is installed.  
Menu  
Item  
Default Setting  
SYS CONFIG MENU  
(cont.)  
LANGUAGE  
ENGLISH  
PCL EMULATION  
FONT SOURCE  
FONT NO.  
RESIDENT  
I000  
FONT PITCH  
10.00 CPI  
12.00 POINT  
PC-8  
FONT HEIGHT  
SYMBOL SET  
A4 PRINT WIDTH  
WHITE PAGE SKIP  
CR FUNCTION  
LF FUNCTION  
78 COLUMN  
OFF  
CR  
LF  
PRINT MARGIN  
TRUE BLACK  
NORMAL  
OFF  
PEN WIDTH ADJUST  
CHARACTER PITCH  
FONT CONDENSE  
CHARACTER SET  
SYMBOL SET  
ON  
PPR EMULATION  
10 CPI  
12CPI TO 20CPI  
SET-2  
IBM-437  
DISABLE  
NORMAL  
6 LPI  
LETTER O STYLE  
ZERO CHARACTER  
LINE PITCH  
WHITE PAGE SKIP  
CR FUNCTION  
LF FUNCTON  
OFF  
CR  
LF  
LINE LENGTH  
80 COLUMN  
11 INCH  
FORM LENGTH  
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Menu Defaults (continued)  
Note: Menus/Items with a dagger (†) only appear when the  
appropriate option (e.g., Hard Disk Drive, Duplex Unit, Second Paper  
Tray, etc.) is installed.  
Menu  
Item  
Default Setting  
PPR EMULATION (cont.) TOF POSITION  
LEFT MARGIN  
0.0 INCH  
0.0 INCH  
ENABLE  
SAME  
FIT TO LETTER  
TEXT HEIGHT  
FX EMULATION  
CHARACTER PITCH  
CHARACTER SET  
SYMBOL SET  
LETTER O STYLE  
ZERO CHARACTER  
LINE PITCH  
10 CPI  
SET-2  
IBM-437  
DISABLE  
NORMAL  
6 LPI  
WHITE PAGE SKIP  
CR FUNCTION  
LINE LENGTH  
FORM LENGTH  
TOF POSITION  
LEFT MARGIN  
FIT TO LETTER  
TEXT HEIGHT  
PARALLEL  
OFF  
CR  
80 COLUMN  
11 INCH  
0.0 INCH  
0.0 INCH  
ENABLE  
SAME  
PARALLEL MENU  
ENABLE  
ENABLE  
ENABLE  
NARROW  
ACK IN BUSY  
DISABLE  
DISABLE  
BI-DIRECTION  
ECP  
ACK WIDTH  
ACK/BUSY TIMING  
I-PRIME  
OFFLINE RECEIVE  
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Menu Defaults (continued)  
Note: Menus/Items with a dagger (†) only appear when the  
appropriate option (e.g., Hard Disk Drive, Duplex Unit, Second Paper  
Tray, etc.) is installed.  
Menu  
Item  
Default Setting  
USB MENU  
USB  
ENABLE  
SOFT RESET  
SPEED  
DISABLE  
480Mbps  
DISABLE  
ENABLE  
OFFLINE RECEIVE  
TCP/IP  
NETWORK MENU  
NETBEUI  
ENABLE  
NETWARE  
ETHERTALK  
FRAME TYPE  
IP ADDRESS SET  
IP ADDRESS  
SUBNET MASK  
GATEWAY ADDRESS  
WEB/IPP  
ENABLE  
ENABLE  
AUTO  
AUTO  
192.168.100.100  
255.255.255.000  
192.168.100.254  
ENABLE  
TELNET  
ENABLE  
FTP  
ENABLE  
SNMP  
ENABLE  
LAN  
NORMAL  
HUB LINK SETTING  
AUTO  
NEGOTIATE  
RECEIVE BUF SIZE  
RESOURCE SAVE  
HDD INITIALIZE  
AUTO  
MEMORY MENU†  
OFF  
[EXECUTE]  
Not Applicable  
[EXECUTE]  
DISK MAINTENANCE†  
PARTITION SIZE  
HDD FORMATTING  
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Menu Defaults (continued)  
Note: Menus/Items with a dagger (†) only appear when the  
appropriate option (e.g., Hard Disk Drive, Duplex Unit, Second Paper  
Tray, etc.) is installed.  
Menu  
Item  
Default Setting  
X ADJUST  
0.00  
SYS ADJUST MENU†  
MILLIMETER  
Y ADJUST  
0.00  
MILLIMETER  
DUPLEX X ADJUST  
DUPLEX Y ADJUST  
0.00  
MILLIMETER  
0.00  
MILLIMETER  
5
PCL TRAY2 ID#†  
PCL MP TRAY ID#  
DRUM CLEANING  
HEX DUMP  
4
OFF  
[EXECUTE]  
MAINTENANCE MENU  
MENU RESET  
[EXECUTE]  
SAVE MENU  
[EXECUTE]  
POWER SAVE  
ENABLE  
PAPER BLACK SET  
PAPER COLOR SET  
TRNSPR BLACK SET  
TRANSPR COLOR SET  
TRAY1 PAGE COUNT  
TRAY2 PAGE COUNT†  
MPT PAGE COUNT  
COLOR PAGE COUNT  
MONO PAGE COUNT  
K DRUM LIFE  
0
0
0
0
USAGE MENU  
nnnn  
nnnn  
nnnn  
nnnn  
nnnn  
REMAINING nn%  
REMAINING nn%  
REMAINING nn%  
C DRUM LIFE  
M DRUM LIFE  
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Menu Defaults (continued)  
Note: Menus/Items with a dagger (†) only appear when the  
appropriate option (e.g., Hard Disk Drive, Duplex Unit, Second Paper  
Tray, etc.) is installed.  
Menu  
Item  
Default Setting  
USAGE MENU (cont)  
Y DRUM LIFE  
BELT LIFE  
FUSER LIFE  
K TONER  
REMAINING nn%  
REMAINING nn%  
REMAINING nn%  
REMAINING nn%  
REMAINING nn%  
REMAINING nn%  
REMAINING nn%  
C TONER  
M TONER  
Y TONER  
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Printer Menus  
Print Jobs Menu  
This menu only appears if you have the optional Hard Disk Drive  
installed.  
Item  
Action  
Explanation  
ENTER PASSWORD ****  
Use MENU + and MENU –  
to enter a digit of the  
password, then press ENTER  
to progress to the next digit.  
SELECT JOB  
NO JOBS  
Select the job you wish to  
print.  
ALL JOBS  
FILE NAME #1  
…
FILE NAME #n  
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Information Menu  
Item  
Action  
Explanation  
PRINT MENU MAP  
EXECUTE  
Prints the MenuMap (menu listing)  
with current settings shown.  
Information about your printer is also  
shown at the top of each MenuMap  
page.  
PRINT FILE LIST  
PRINT PCL FONT  
EXECUTE  
EXECUTE  
Prints a listing of the files stored in the  
flash memory and on the optional  
Hard Disk Drive (see “Hard Disk  
Drive” on page 248).  
Prints a list of internal PCL fonts, plus  
those stored in ROM (slot 0), flash  
memory and on the optional Hard  
Disk Drive (see “Hard Disk Drive” on  
page 248).  
PRINT PSE FONT  
PRINT PPR FONT  
EXECUTE  
EXECUTE  
Prints a list of internal Postscript  
emulation fonts.  
Prints a list of internal IBM ProPrinter  
III XL emulation fonts, including any  
downloaded to flash memory or the  
optional Hard Disk Drive (see “Hard  
Disk Drive” on page 248).  
PRINT FX FONT  
EXECUTE  
Prints a list of internal Epson FX  
emulation fonts, including any  
downloaded to flash memory or the  
optional Hard Disk Drive (see “Hard  
Disk Drive” on page 248).  
PRINT ERROR LOG EXECUTE  
Prints a listing of errors stored in the  
printer’s memory.  
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Print Menu  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
COPIES  
Enter the number of copies of  
a document to be printed.  
1 to 999  
DUPLEX  
ON  
OFF  
Turns the duplex (2-sided)  
printing function on or off if  
this option is installed.  
PAPER FEED  
Selects the default tray for  
paper feed.  
TRAY1  
TRAY2  
MP TRAY  
AUTO TRAY  
SWITCH  
If two trays contain identical  
print media, the printer can  
switch to an alternate tray  
when the current tray runs out  
in the middle of a print job.  
ON  
OFF  
TRAY SEQUENCE  
MP TRAY USAGE  
Sets the sequence in which  
the printer will seek an  
alternate tray with the same  
media size should the  
currently selected tray run out  
of media while printing a job.  
DOWN  
UP  
PAPER FEED TRAY  
If a document to be printed  
demands a paper size not  
installed in the selected tray,  
the printer can automatically  
feed from the Multi-Purpose  
Tray instead. If this function is  
not enabled, the printer will  
stop and request that the  
correct size be loaded.  
DO NOT USE  
WHEN MISMATCH  
XXX  
MEDIA CHECK  
Set to DISABLE if you do not  
wish the printer to check to  
see if the size paper loaded in  
the selected tray matches that  
required for the document  
being printed.  
ENABLE  
DISABLE  
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Print Menu (continued)  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
RESOLUTION  
If you don’t need  
600x1200DPI  
600x1200DPI resolution,  
switch to 600DPI to print  
faster, to reduce the amount  
of printer memory and toner  
used.  
600DPI  
TONER SAVE  
MODE  
Reduces the amount of toner  
used for imaging. Toner  
saving gives lighter prints but  
is more economical.  
OFF  
ON  
MONO-PRINT  
SPEED  
Sets the print engine speed.  
If you are printing only color  
documents, switch to COLOR  
SPEED.  
AUTO  
COLOR SPEED  
NORMAL SPEED  
If you are printing only  
monochrome documents,  
switch to NORMAL SPEED.  
ORIENTATION  
Selects default page  
orientation:  
PORTRAIT  
LANDSCAPE  
Portrait:  
Landscape:  
LINES PER PAGE  
5 to 128 LINES  
Default = 60 LINES  
Sets the number of lines of  
text per page when raw text is  
received from systems other  
than Windows.  
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Print Menu (continued)  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
EDIT SIZE  
Sets the size of the printable  
page area to match the size  
of paper in use. This is not the  
same as the physical paper  
size, which is always slightly  
larger.  
CASSETTE SIZE  
LETTER  
EXECUTIVE  
LEGAL14  
LEGAL13.5  
LEGAL13  
A4, A5, A6, B5  
CUSTOM  
COM-9 ENVELOPE  
COM-10 ENVELOPE  
MONARCH ENV  
DL ENVELOPE  
C5 ENVELOPE  
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Media Menu  
Notes:  
• Factory default settings are shown in bold.  
• Menus/Items with an asterisk (†) only appear when the  
appropriate option (e.g., Hard Disk Drive, Duplex Unit, Second  
Paper Tray, etc.) is installed.  
Item  
Settings  
Explanation  
TRAY1 PAPERSIZE A4, A5, A6, B5  
Defines the size of paper  
loaded in Tray 1.  
LEGAL14  
LEGAL13.5  
LEGAL13  
LETTER  
EXECUTIVE  
CUSTOM  
TRAY1 MEDIATYPE  
Defines the type of media  
loaded in Tray 1. This will help  
the printer to adjust its internal  
operating parameters, such  
as engine speed and fusing  
temperature.  
PLAIN  
LETTERHEAD  
BOND  
RECYCLED  
ROUGH  
TRAY1  
MEDIAWEIGHT  
LIGHT  
MEDIUM  
HEAVY  
Adjusts the printer for the  
weight of paper stock loaded  
in the tray. (See “Media  
Weight Designations” on  
page 11.)  
TRAY2  
PAPERSIZE†  
A4, A5, B5,  
LEGAL14  
LEGAL13.5  
LEGAL13  
LETTER  
EXECUTIVE  
CUSTOM  
Defines the size of paper  
loaded in optional Tray 2.  
TRAY2  
MEDIATYPE†  
Defines the type of media  
loaded in optional Tray 2.  
PLAIN  
LETTERHEAD  
BOND  
RECYCLED  
ROUGH  
TRAY2  
MEDIAWEIGHT†  
LIGHT  
MEDIUM  
HEAVY  
Adjusts the printer for the  
weight of paper stock loaded  
in optional Tray 2.  
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Media Menu (continued)  
Notes:  
• Factory default settings are shown in bold.  
• Menus/Items with an asterisk (†) only appear when the  
appropriate option (e.g., Hard Disk Drive, Duplex Unit, Second  
Paper Tray, etc.) is installed.  
Item  
Settings  
Explanation  
MPT PAPERSIZE  
Defines the size of paper to  
be fed from the Multi-Purpose  
Tray.  
LETTER  
EXECUTIVE  
LEGAL14  
LEGAL13.5  
LEGAL13  
A4, A5, A6, B5  
CUSTOM  
COM-9 ENVELOPE  
COM-10 ENVELOPE  
MONARCH ENV  
DL ENVELOPE  
C5 ENVELOPE  
MPT PAPERTYPE  
PLAIN  
Defines the type of media to  
be fed from the Multi-Purpose  
Tray so that the printer can  
adjust its internal parameters  
for the media.  
LETTERHEAD  
TRANSPARENCY  
LABELS  
BOND  
RECYCLED  
CARD STOCK  
ROUGH  
GLOSSY  
MPT MEDIAWEIGHT MEDIU  
Defines the media weight to  
be fed from the Multi-Purpose  
Tray.  
HEAVY  
ULTRA HEAVY  
UNIT OF MEASURE MILLIMETER  
Defines the unit of measure  
for the next two items.  
INCH  
X-DIMENSION  
3 to 8.5 INCH  
Default = 8.5 INCH  
Defines the width of paper  
defined by the “CUSTOM”  
settings.  
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Media Menu (continued)  
Notes:  
• Factory default settings are shown in bold.  
• Menus/Items with an asterisk (†) only appear when the  
appropriate option (e.g., Hard Disk Drive, Duplex Unit, Second  
Paper Tray, etc.) is installed.  
Item  
Settings  
Explanation  
Y-DIMENSION  
5 to 35.5 INCH  
Default = 11 INCH  
Defines the length of paper  
defined by the “Custom”  
settings. Note that media of  
up to 47'' (1.2 m) in length can  
be fed one sheet at a time  
from the Multi-Purpose Tray-  
for banner printing.  
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NOTE  
The printer automatically adjusts color balance and density  
at appropriate intervals, optimizing the printed output for  
bright white paper viewed in natural daylight conditions. The  
items on this menu provide a means of changing the default  
settings for special or particularly difficult print jobs.  
Settings revert to their default values when the next print job  
is complete.  
Color Menu  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
DENSITY  
CONTROL  
AUTO = image density is automatically  
adjusted:  
AUTO  
MANUAL  
• at power on  
• when a new image drum or toner  
cartridge is installed  
• at intervals of 100, 300 and 500 drum  
counts  
Auto adjustment takes up to 55  
seconds.  
Switch to manual only if you wish to  
initiate Density Control manually using  
the printer menu.  
AUTO DENSITY EXECUTE  
Selecting this will perform the auto  
density set up.  
COLOR TUNING PRINT  
PATTERN  
Prints the pattern for the user to  
manually adjust TRC. Ordinarily this  
function is not needed because TRC is  
automatically adjusted. See “Setting  
Color Tuning from The Front Panel” on  
page 214.  
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Color Menu (continued)  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
C HIGHLIGHT  
C MID-TONE  
C DARK  
-3 to + 3 in  
Adjusts image density for each color  
increments of 1 component (cyan, magenta, yellow and  
Default = 0  
black). Normal setting is 0.  
M HIGHLIGHT  
M MID-TONE  
M DARK  
See “Setting Color Tuning from The  
Front Panel” on page 214.  
Y HIGHLIGHT  
Y MID-TONE  
Y DARK  
K HIGHLIGHT  
K MID-TONE  
K DARK  
C DARKNESS  
M DARKNESS  
Y DARKNESS  
K DARKNESS  
-3 to + 3 in  
Adjusts darkness of each color  
increments of 1 component (cyan, magenta, yellow and  
Default = 0  
black). Normal setting is 0.  
AJST  
REGSTRATION  
EXECUTE  
Performs automatic color registration  
adjustment. Normally this is done at  
power on and when the top cover is  
opened and then closed. This process  
accurately aligns the cyan, magenta and  
yellow images to the black image.  
C REG FINE  
ADJUST  
-3 to + 3 in  
Performs fine adjustment of image  
increments of 1 timing in relation to the black image  
M REG FINE  
ADJUST  
Y REG FINE  
ADJUST  
component.  
Default = 0  
Choosing a positive value darkens the  
color; choosing a negative value  
lightens the color.  
INK SIMULATION  
Selects from a range of industry  
standard color swatches.  
OFF  
SWOP  
EUROSCALE  
JAPAN  
UCR  
If paper curl occurs when printing pages  
with large areas of black print, changing  
this setting may help reduce the curl.  
LOW  
MEDIUM  
HIGH  
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Color Menu (continued)  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
CMY 100%  
DENSITY  
When enabled, black areas are  
produced using 100% C, M, and Y  
instead of black. This results in a  
glossier finish.  
DISABLE  
ENABLE  
CMYK  
CONVERSION  
Postscript emulation only.  
Switch to OFF to shorten the processing  
time for CMYK data.  
ON  
OFF  
Not available when the Ink Simulation  
menu item is set to a value other than  
OFF (the default).  
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System Configuration Menu  
Note: Factory default settings are shown in bold.  
Items  
Settings  
Explanation  
POW SAVE  
TIME  
5
Adjusts the time before the printer  
15  
30  
60  
240  
automatically switches into power saving  
mode. In this mode power consumption is  
reduced, but when a job is sent the printer  
will require a warm-up time of up to 1  
minute before printing can begin.  
PERSONALITY AUTO  
This item selects which industry standard  
emulation your printer uses. When set to  
PCL  
IBM PPR III XL AUTO, incoming data is examined and  
EPSON FX  
PS3  
the correct emulation is automatically  
selected each time a print job is received.  
EMULATION  
PARA PS-  
PROTOCOL  
ASCII  
RAW  
Sets the protocol to be used for Postscript  
emulation print jobs through the parallel  
interface.  
USB PS-  
PROTOCOL  
RAW  
ASCII  
Sets the protocol to be used for Postscript  
emulation print jobs through the USB  
interface.  
NET PS-  
PROTOCOL  
RAW  
ASCII  
Sets the protocol to be used for Postscript  
emulation print jobs over the network.  
CLEARABLE  
WARNING  
When ON, non-critical warnings, such as  
requests for a different paper size, can be  
cleared by pressing the ON LINE button.  
When set to JOB, they are only cleared  
when the print job resumes.  
ON  
JOB  
AUTO  
CONTINUE  
ON  
OFF  
Determines whether or not the printer will  
automatically recover from a memory  
overflow condition.  
MANUAL  
TIMEOUT  
OFF  
30  
60  
Specifies how many seconds the printer  
will wait for paper to be fed before  
cancelling the job.  
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System Configuration Menu (continued)  
Note: Factory default settings are shown in bold.  
Items  
Settings  
Explanation  
WAIT TIMOUT 5 to 300 SEC  
Default = 40  
Specifies how many seconds the printer  
will wait when received data pauses  
before forcing a page eject. In Postscript  
emulation mode the job will be cancelled  
if timeout occurs.  
seconds  
LOW TONER  
Specifies whether the printer should  
continue printing after a low toner  
condition is detected. If you change this to  
STOP, when low toner is detected, the  
printer goes off line.  
CONTINUE  
STOP  
JAM  
RECOVERY  
Specifies whether the printer should  
perform jam recovery after a paper jam  
has occurred. If ON, the printer will  
attempt to print again any pages lost due  
to a paper jam once the jam has been  
cleared.  
ON  
OFF  
ERROR  
REPORT  
ON  
OFF  
Change this to ON, if you wish the printer  
to print the error details when a Postscript  
emulation error occurs.  
LANGUAGE  
Sets the language used for the display  
window and printed reports.  
English  
German  
French  
Italian  
Spanish  
Swedish  
Norwegian  
Danish  
Dutch  
Turkish  
Portuguese  
Polish  
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PCL Emulation Menu  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
FONT  
SOURCE  
RESIDENT / DIMM0 /  
DIMM1 / DOWNLOADED  
Specifies the location of the  
PCL default font. Change  
the setting appropriately if  
additional fonts are installed  
in the expansion ROM slot  
or additional fonts have  
been downloaded to the  
printer as permanent fonts.  
FONT NO.  
I000 / C001 / S001  
Sets the current default font  
number from the currently  
selected source:  
I = internal (resident font);  
I000 = Courier.  
C = Font stored in the  
printer's Flash memory.  
S = downloaded soft font,  
stored on the printer's  
internal hard disk drive.  
Applies only to printers with  
the optional hard disk drive  
installed.  
FONT PITCH  
0.44 to 99.99 CPI  
Default = 10.00 CPI  
Sets the character width of  
the default font in characters  
per inch (CPI). This is only  
available when the selected  
font is fixed width and  
scalable.  
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PCL Emulation Menu (continued)  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
SYMBOL SET PC-8, PC-8 Dan/Nor, PC-8 PCL symbol set. If the font  
TK, PC-775, PC-850, PC-  
852, PC-855, PC-857 TK,  
PC-858, PC-866, PC-869,  
PC-1004, Pi Font, Plska  
source and number are  
changed to one which does  
not support the selected  
symbol set, this must be  
Mazvia, PS Math, PS Text, changed to an available  
Roman-8, Roman-9, Roman symbol set for that font.  
Ext, Serbo Croat1, Serbo  
Croat2, Spanish, Ukrainian,  
VN Int'l, VN Math, VN US,  
Win 3.0, Win 3.1 Blt, Win 3.1  
Cyr, Win 3.1 Grk, Win 3.1  
Heb, Win 3.1 L1, Win 3.1 L2,  
Win 3.1 L5, Wingdings,  
Dingbats MS, Symbol, OCR-  
A, OCR-B, HP ZIP,  
USPSFIM, USPSSTP, ISO  
Swedish1, ISO Swedish2,  
ISO Swedish3, ISO-2 IRV,  
ISO-4 UK, ISO-6 ASC, ISO-  
10 S/F, ISO-11 Swe, ISO-14  
JASC, ISO-15 Ita, ISO-16  
Por, ISO-17 Spa, ISO-21  
Ger, ISO-25 Fre, ISO-57  
Chi, ISO-60 Nor, ISO-61  
Nor, ISO-69 Fre, ISO-84  
Por, ISO-85 Spa Kamenicky,  
Legal, Math-8, MC Text, MS  
Publish, PC Ext D/N, PC Ext  
US, PC Set1, PC Set2 D/N,  
PC Set2 US, USPSZIP,  
Bulgarian, CWI Hung,  
DeskTop, German, Greek-  
437, Greek-437 Cy, Greek-  
928, Hebrew NC, Hebrew  
OC, IBM-437, IBM-850,  
IBM-860, IBM-863, IBM-865,  
ISO Dutch, ISO L1, ISO L2,  
ISO L5, ISO L6, ISO L9  
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PCL Emulation Menu (continued)  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
A4 PRINT  
WIDTH  
78 COLUMN  
80 COLUMN  
If you are printing a letter  
size document on an A4 size  
sheet, select 80 column.  
This condenses the print to  
fit on the slightly narrower  
A4 sheet, without changing  
the line breaks.  
WHITE PAGE  
SKIP  
OFF  
ON  
Selects whether blank  
pages are printed or not.  
CR FUNCTION CR  
CR+LF  
Selects whether a received  
carriage return character  
also causes a line feed.  
LF FUNCTION LF  
LF+CR  
Selects whether a received  
line feed character also  
causes a carriage return.  
PRINT  
MARGIN  
NORMAL  
1/5 INCH  
1/6 INCH  
Sets the non-printable page  
area. NORMAL is PCL  
compatible.  
TRUE BLACK  
OFF  
ON  
Selects whether black image  
data is printed using black  
toner (ON) or 100% CMY  
(OFF).  
PEN WIDTH  
ADJUST  
When switched ON,  
emphasizes the pen width to  
improve the appearance of  
lines specified with minimum  
width.  
ON  
OFF  
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PPR Emulation Menu  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
CHARACTER  
PITCH  
10 CPI  
12 CPI  
Specifies character pitch  
(characters per inch).  
17 CPI  
20 CPI  
PROPROTIONAL  
FONT  
CONDENSE  
12CPI TO 20CPI  
12CPI TO 12CPI  
Specifies 12CPI pitch for  
Condense Mode.  
CHARACTER  
SET  
SET 2  
SET 1  
Specifies the character set to  
be used.  
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PPR Emulation Menu (continued)  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
SYMBOL SET  
IBM-437, IBM-850, IBM-860, Specifies the symbol set to  
IBM-863, IBM-865, PC Set1, be used.  
PC Ext US, PC Ext D/N, PC  
Set2 US, PC Set2 D/N,  
Roma3n-8, ISO L1, PC-8,  
PC-8 Dan/Nor, PC-850,  
Legal, ISO-2 IRV, ISO-4 UK,  
ISO-6 ASC, ISO-10 S/F,  
ISO-11 Swe, ISO-14 JASC,  
ISO-15 Ita , ISO-16 Por, ISO-  
17 Spa, ISO-21 Ger, ISO-25  
Fre, ISO-57 Chi, ISO-60 Nor,  
ISO-61 Nor, ISO-69 Fre,  
ISO-84 Por, ISO-85 Spa,  
German, Spanish, ISO  
Dutch, Roman Ext, ISO  
Swedish1, ISO Swedish2,  
ISO Swedish3, VN Int'l, VN  
US, VN Math, PS Math, PS  
Text, Math-8, Pi Font, MS  
Publish, in 3.0, DeskTop,  
Win 3.1 L1, MC Text, PC-  
852, Win 3.1 L5, Win 3.1 L2,  
CWI Hung, PC-857 TK, ISO  
L2, ISO L5, PC-8 TK,  
Kamenicky, Hebrew NC,  
Hebrew OC, Plska Mazvia,  
ISO L6, Win 3.1 Heb, Win  
3.1 Cyr, PC-866, Win 3.1  
Grk, PC-869, PC-855,  
Greek-437, Greek-437 Cy,  
Greek-737, Greek-928,  
Serbo Croat2, Ukrainian,  
Bulgarian, PC-1004, Win 3.1  
Blt, PC-775, Serbo Croat1,  
PC-858, Roman-9, ISO L9  
LETTER 0  
STYLE  
Disable  
Enable  
Specifies the style that  
replaces 9B Hex with the  
letter o and 9D Hex with a  
zero  
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PPR Emulation Menu (continued)  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
ZERO  
CHARACTER  
Sets the zero to be slashed  
or unslashed.  
Normal  
Slashed  
LINE PITCH  
Specifies the line spacing  
(lines per inch).  
6 LPI  
8 LPI  
WHITE PAGE  
SKIP  
Change this setting to ON if  
you do not wish to print blank  
pages.  
OFF  
ON  
Not available for duplex  
printing.  
CR FUNCTION  
LF FUNCTION  
LINE LENGTH  
FORM LENGTH  
Sets functionality on receipt  
of CR code.  
CR  
CR+LF  
Sets functionality on receipt  
of LF code.  
LF  
LF+CR  
Specifies the number of  
characters per line.  
80 COLUMN  
136 COLUMN  
Specifies the length of paper.  
11 INCH  
11.7 INCH  
12 INCH  
TOF POSITION 0.0 to 1.0 INCH, in 0.1-inch Specifies the distance of  
increments  
print from the top edge of the  
paper.  
LEFT MARGIN 0.0 to 1.0 INCH, in 0.1-inch Specifies the distance of  
increments  
print from the left hand edge  
of the paper.  
FIT TO LETTER DISABLE  
Fits print data, equivalent to  
11 inches (66 lines), in the  
LETTER-size printable area.  
ENABLE  
TEXT HEIGHT SAME  
Sets the height of a  
DIFF  
character. Change to DIFF if  
you wish the character  
height to vary with the  
Character Pitch setting.  
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FX Emulation Menu  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
CHARACTER  
PITCH  
10 CPI  
12 CPI  
Specifies character pitch  
(characters per inch).  
17 CPI  
20 CPI  
PROPORTIONAL  
CHARACTER  
SET  
Set 2  
SET 1  
Specifies which Epson  
character set is used.  
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FX Emulation Menu (continued)  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
SYMBOL SET  
IBM-437, IBM-850, IBM-  
860, IBM-863, IBM-865, PC  
Set1, PC Ext US, PC Ext D/  
N, PC Set2 US, PC Set2 D/  
N, Roman-8, ISO L1, PC-8,  
PC-8 Dan/Nor, PC-850,  
Legal, ISO-2 IRV, ISO-4 UK,  
ISO-6 ASC, ISO-10 S/F,  
ISO-11 Swe, ISO-14 JASC,  
ISO-15 Ita , ISO-16 Por,  
ISO-17 Spa, ISO-21 Ger,  
ISO-25 Fre, ISO-57 Chi,  
ISO-60 Nor, ISO-61 Nor,  
ISO-69 Fre, ISO-84 Por,  
ISO-85 Spa, German,  
Specifies a symbol set.  
Spanish, ISO Dutch, Roman  
Ext, ISO Swedish1, ISO  
Swedish2, ISO Swedish3,  
VN Int'l, VN US, VN Math,  
PS Math, PS Text, Math-8,  
Pi Font, MS Publish, Win  
3.0, DeskTop, Win 3.1 L1,  
MC Text, PC-852, Win 3.1  
L5, Win 3.1 L2, CWI Hung,  
PC-857 TK, ISO L2, ISO L5,  
PC-8 TK, Kamenicky,  
Hebrew NC, Hebrew OC,  
Plska Mazvia, ISO L6, Win  
3.1 Heb, Win 3.1 Cyr, PC-  
866, Win 3.1 Grk, PC-869,  
PC-855, Greek-437, Greek-  
437 Cy, Greek-737, Greek-  
928, Serbo Croat2,  
Ukrainian, Bulgarian, PC-  
1004, Win 3.1 Blt, PC-775,  
Serbo Croat1, PC-858,  
Roman-9, ISO L9  
LETTER 0  
STYLE  
Specifies the style that  
replaces 9B Hex with letter o  
and 9D Hex with a zero  
DISABLE  
ENABLE  
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FX Emulation Menu (continued)  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
ZERO  
CHARACTER  
Sets the zero to be slashed  
or unslashed.  
NORMAL  
SLASHED  
LINE PITCH  
6 LPI  
8 LPI  
Specifies the line spacing  
(lines per inch).  
WHITE PAGE  
SKIP  
OFF  
ON  
Change this setting to ON if  
you do not wish to print blank  
pages  
Not available for duplex  
printing.  
CR FUNCTION CR  
CR+LF  
Sets functionality on receipt  
of CR code.  
LINE LENGTH 80 COLUMN  
Specifies the number of  
columns that will print on a  
page (characters per line).  
136 COLUMN  
FORM LENGTH 11 inch;  
11.7 inch  
Specifies the length of print  
media.  
12 inch  
TOF POSITION 0.0 to 1.0 inch in 0.01-inch  
Specifies the distance of  
print from the top edge of the  
paper.  
increments  
LEFT MARGIN 0.0 to 1.0 inch in 0.01-inch  
Specifies the distance of  
print from the left hand edge  
of the paper.  
increments  
FIT TO LETTER DISABLE  
Sets the printing mode that  
can fit print data, equivalent  
to 11 inches (66 lines), in the  
LETTER-size printable area.  
ENABLE  
TEXT HEIGHT  
Sets the height of a  
SAME  
character. Change to DIFF if  
you wish the character  
height to vary with the  
Character Pitch setting.  
DIFF  
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Parallel Menu  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
PARALLEL  
Enables or disables the parallel port.  
ENABLE  
DISABLE  
BI-DIRECTION  
ECP  
Enables or disables bi-directional  
functionality of the parallel port.  
ENABLE  
DISABLE  
Enables or disables ECP mode.  
ENABLE  
DISABLE  
ACK WIDTH  
Sets width of ACK signal in compatible  
receiving:  
• Narrow = 0.5 µS  
NARROW  
MEDIUM  
WIDE  
• Medium = 1.0 µS  
• Wide = 3.0 µS  
ACK/BUSY  
TIMING  
Sets the order in which the BUSY signal is  
output.  
• ACK IN BUSY = BUSY goes low at end  
of ACK pules.  
ACK IN  
BUSY  
ACK WHILE  
BUSY  
• ACK WHILE BUSY = BUSY goes low at  
centre of ACK pulse.  
I-PRIME  
3 MICRO SEC Sets the time interval to enable/disable  
50 MICRO SEC the I-PRIME signal.  
DISABLE  
OFF LINE  
RECEIVE  
DISABLE  
ENABLE  
Enable = maintains reception without  
changing the interface signal, even  
though an alarm occurs. The interface  
stays open even if the ON LINE button is  
pressed.  
The interface issues a BUSY signal only  
when the receive buffer is full.  
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USB Menu  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
USB  
ENABLE  
DISABLE  
Enables or disables operation of the  
USB port.  
SOFT RESET  
SPEED  
ENABLE  
DISABLE  
Enables or disables the SOFT  
RESET command.  
480Mbps  
12Mbps  
Sets the maximum transfer speed  
for the USB interface.  
OFFLINE  
RECEIVE  
DISABLE  
ENABLE  
Enable = maintains reception  
without changing the interface  
signal, even though an alarm  
occurs. The interface stays open  
even if the ON LINE button is  
pressed.  
The interface issues a BUSY signal  
only when the receive buffer is full.  
Network Menu  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
TCP/IP  
ENABLE  
DISABLE  
Enables or disables this network  
protocol.  
NETBEUI  
ENABLE  
DISABLE  
Enables or disables this network  
protocol.  
NETWARE  
ETHERTALK  
ENABLE  
DISABLE  
Enables or disables this network  
protocol.  
ENABLE  
DISABLE  
Enables or disables this network  
protocol.  
FRAME TYPE AUTO  
Selects the Ethernet MAC layer frame  
type.  
802.2  
802.3  
ETHERNET II  
SNAP  
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Network Menu (continued)  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
IP ADDRESS  
SET  
AUTO  
MANUAL  
Change this to Manual to specify the IP  
address through the front panel.(see  
next entry) Required for non-DHCP  
networks.  
IP ADDRESS  
xxx.xxx.xxx.xxx  
Default =  
Current assigned IP address. To  
change:  
192.168.100.100 • Press ENTER.  
• Use +/– keys to increment first octet.  
• Press ENTER to move on to the next  
octet.  
• Use +/– keys to increment second  
octet.  
• Press ENTER to move on to the next  
octet.  
• Use +/– keys to increment third octet.  
• Press ENTER to move on to the last  
octet.  
• Use +/– keys to increment 1st octet.  
• Press ENTER to register the new  
address.  
SUBNET MASK xxx.xxx.xxx.xxx  
Default =  
Current assigned subnet mask. To  
change, proceed as above.  
255.255.255.000  
GATEWAY  
ADDRESS  
xxx.xxx.xxx.xxx  
Default =  
Current assigned gateway address. To  
change, proceed as above.  
192.168.100.254  
INITIALIZE  
NIC?  
[EXECUTE]  
Initializes the network card.  
WEB/IPP  
ENABLE  
DISABLE  
Enables or disables Web config. facility  
and Internet Printing Protocol.  
This item will not appear in the menu if  
TCP/IP is set to DISABLE.  
TELNET  
ENABLE  
DISABLE  
Enables or disables Telnet config.  
facility.  
This item will not appear in the menu if  
TCP/IP is set to DISABLE.  
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Network Menu (continued)  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
FTP  
ENABLE  
DISABLE  
Enables or disables communication via  
FTP.  
This item will not appear in the menu if  
TCP/IP is set to DISABLE.  
SNMP  
LAN  
ENABLE  
DISABLE  
Enables or disables SNMP protocol.  
NORMAL  
SMALL  
Normal = Global network  
Small = Local network  
HUB LINK  
SETTING  
AUTO  
Sets full or half duplex for  
communication via a network hub.  
NEGOTIATE  
100BASE-TX FUL  
100BASE-TX  
HALF  
10BASE-T FULL  
10BASE-T HALF  
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CAUTION!  
The Disk Maintenance Menu can be used to initialize the  
printer's internal hard disk drive, to reassign the partition  
contents, or to reformat the partitions.  
Unless you know what you are doing, please avoid this  
section of the Menu.  
It is recommended that disk maintenance be done through  
the Storage Device Manager software by the System  
Administrator, or by someone who is knowledgeable in this  
area.  
Disk Maintenance Menu  
This menu only appears if the optional Hard Disk Drive is  
installed in your printer. See “Hard Disk Drive” on page 248.  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
HDD INITIALIZE  
[EXECUTE]  
Partitions the hard disk and  
formats each partition.  
Appears only if hard disk drive  
is installed.  
PARTITION SIZE  
HDD FORMATING  
[EXECUTE]  
If you press ENTER to  
execute this item, the PCL/  
COMMON menu item  
appears.  
If you press MENU +, the  
HDD FORMATION menu item  
appears.  
PCL  
COMMON  
PSE  
Formats the specified petition.  
Careful! This deletes all the  
items from the specified  
partition.  
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System Adjust Menu  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
X ADJUST  
-2.00MILLIMETER TO Adjusts overall print position  
+2.00MILLIMETER  
Default = 0.00  
horizontally in 0.25  
increments.  
Y ADJUST  
-2.00MILLIMETER TO Adjusts overall print position  
+2.00MILLIMETER  
vertically in 0.25 increments.  
Default = 0.00  
DUPLEX X ADJUST -2.00MILLIMETER TO Adjusts overall print position  
+2.00MILLIMETER  
Default = 0.00  
of print face horizontally in  
0.25 increments.  
DUPLEX Y ADJUST -2.00MILLIMETER TO Adjusts overall print position  
+2.00MILLIMETER  
Default = 0.00  
of print face vertically in 0.25  
increments.  
PCL TRAY2 ID#  
1 to 59  
Default = 20  
Appears only if the optional  
Second Paper Tray (see  
“Second Paper Tray” on  
page 246) is installed.  
Sets Tray 2 number for the  
PCL emulation.  
PCL MP TRAY ID#  
DRUM CLEANING  
1 to59;  
Default = 4  
Sets MP tray number for PCL  
emulation.  
OFF  
ON  
If you are experiencing  
horizontal white lines on your  
printed pages, enter the menu  
and temporarily change this  
setting to ON, then send a  
one page print job. This will  
cause an extra blank sheet to  
print, cleaning the drum prior  
to printing.  
Careful! Leaving this set to  
ON will reduce the image  
drum life.  
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System Adjust Menu (continued)  
Note: Factory default settings are shown in bold.  
Item  
Settings  
Explanation  
HEX DUMP  
[EXECUTE]  
Press ENTER to switch the  
printer to the Hexadecimal  
Dump mode in which all data  
received is printed in both  
Hexadecimal and ASCII  
format. To return to normal  
print mode, switch the printer  
off then on again.  
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Maintenance Menu  
Note: Factory default settings are shown in bold.  
Item  
MENU RESET EXECUTE  
SAVE MENU EXECUTE  
Settings  
Explanation  
Resets menus to the default settings.  
Saves current menu settings as default  
values. At confirmation prompt, press  
ENTER to confirm save, or CANCEL.  
POWER SAVE ENABLE  
Change this setting to Disable if you do  
not want the printer to enter the power  
save mode after the specified time.  
DISABLE  
PAPER BLACK –2 to +2 in  
Used for small adjustment when you  
SET  
increments of 1 experience faded print or light specks /  
Default = 0  
streaking in monochrome printing on  
white paper. Select a higher value to  
reduce fading, or a lower value to reduce  
specks or streaking in high density print  
areas.  
PAPERCOLOR –2 to +2 in  
As above, but for color printing.  
SET  
increments of 1  
Default = 0  
TRANSPR  
–2 to +2 in  
As above, but for mono printing on  
BLACK SET  
increments of 1 transparencies.  
Default = 0  
TRANSPR  
–2 to +2 in  
As above, but for color printing on  
COLOR SET  
increments of 1 transparencies.  
Default = 0  
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Usage Menu  
This menu is for information only, and provides an indication of total usage  
of the printer and the expected life left in its consumable items. This is  
particularly useful if you do not have a full set of replacement consumables  
on hand and you need to know how soon you will need them  
Item  
Explanation  
TRAY1 PAGE COUNT  
TRAY2 PAGE COUNT  
The total number of pages fed from Tray 1.  
The total number of pages fed from optional  
Tray 2.  
Appears only if the optional Second Paper Tray  
(see “Second Paper Tray” on page 246) is  
installed.  
MPT PAGE COUNT  
The total number of pages fed from the  
Multi-Purpose Tray.  
COLOR PAGE COUNT  
MONO PAGE COUNT  
The total number of pages printed in color.  
The total number of pages printed in  
monochrome.  
K DRUM LIFE  
C DRUM LIFE  
M DRUM LIFE  
Y DRUM LIFE  
Percentage of life remaining in these  
consumable items.  
K TONER  
C TONER  
M TONER  
Y TONER  
Percentage of life remaining in these  
consumable items.  
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Setting Color Tuning from The Front Panel  
Important!  
• In most cases, using Color Tuning is not necessary as the  
printer is optimized for color printing at its default settings.  
• Once you change these settings, they remain in effect until  
you go back in and change them.  
• To return the settings to the defaults, use the steps below to  
set each value back to 0 (zero).  
You can use the printer’s menu to adjust the color intensity for a  
specific color by adjusting the HIGHLIGHT, MID-TONE and DARK  
(shadows) Color Tuning Patterns.  
• To increase the color intensity, use a higher positive setting  
(default = 0, maximum = +3).  
• To decrease the color intensity, use a higher negative setting  
(default = 0, maximum = -3).  
For example, to adjust the intensity of the magenta portion:  
NOTE  
When using the optional Print Job Accounting utility, you  
cannot print when "Local Print" is set to "No printing" or "No  
color printing."  
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1. Print the Color Tuning Pattern:  
a. Make sure letter-size paper is loaded in the tray.  
b. Press + repeatedly, until you see  
COLOR MENU  
c. Press ENTER.  
d. Press + one or more times, until you see  
COLOR TUNING  
PRINT PATTERN  
e. Press ENTER.  
The Color Tuning Pattern prints and the display reads.  
C HIGHLIGHT  
0*  
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2. Adjust the Cyan highlight color.  
a. Press ENTER to select the Cyan Highlight item.  
The second line of the display begins flashing.  
b. Press + one or more times, until the new value you wish to use  
displays (e.g., +3).  
c. Press ENTER, to select the new value.  
An asterisk (*) appears at the right of the new selection.  
d. Press BACK to engage the setting.  
The second line stops flashing.  
e. Press +. The display reads  
C MID-TONE  
0*  
3. Adjust the Cyan mid-tone color:  
a. Press ENTER to select the Cyan Mid-Tone item.  
The second line of the display begins flashing.  
b. Press + one or more times, until the new value you wish to use  
displays (e.g., +3).  
c. Press ENTER, to select the new value.  
An asterisk (*) appears at the right of the new selection.  
d. Press BACK to engage the setting.  
The second line stops flashing.  
e. Press +. The display reads  
C DARK  
0*  
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4. Adjust the Cyan dark color:  
a. Press ENTER to select the Cyan Dark item.  
The second line of the display begins flashing.  
b. Press + one or more times, until the new value you wish to use  
displays (e.g., +3).  
c. Press ENTER, to select the new value.  
An asterisk (*) appears at the right of the new selection.  
d. Press BACK to engage the setting.  
The second line stops flashing.  
5. Press +.  
6. Press ON LINE to save the new setting and return the printer to  
online status  
7. Print from your application.  
Repeat the above steps until you get the desired cyan color intensity.  
NOTE  
To adjust these settings for the Magenta, Yellow or Black  
color intensity, substitute the appropriate color name in the  
steps above.  
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Replacing Consumables  
• Toner Cartridge — Life expectancy approximately 5,000 pages,  
assuming about 5% coverage, which means that 5% of the  
addressable dots in an image are printed with this color of toner.  
See “Toner Cartridge Replacement” on page 219.  
NOTE  
When installing a toner cartridge in a new image drum, the  
life expectancy of the cartridge will be reduced by  
approximately 1,500 pages (at 5% coverage) as the toner  
charges the new drum.  
• Image Drum — Life expectancy approximately 15,000 pages,  
assuming an average of 3 pages per print job. If the average print  
job is longer than this, the image drums could last longer, but if the  
average print job is shorter, then image drums will be used more  
quickly. See “Image Drum Replacement” on page 226.  
• Transfer Belt — Life expectancy about 50,000 letter-size pages.  
See “Belt Unit Replacement” on page 235.  
• Fuser — Life expectancy about 45,000 letter-size pages. See  
“Fuser Replacement” on page 240.  
ES 1220n Replacing Consumables • 218  
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Toner Cartridge Replacement  
REPLACE TONER  
nnn: ZZZZ TONER EMPTY  
* nnn: ZZZZ = 410: YELLOW  
411: MAGENTA  
412: CYAN  
413: BLACK  
Toner Color  
Order #  
Black  
52115101  
52115102  
52115103  
52115104  
Cyan  
Magenta  
Yellow  
ES 1220n Replacing Consumables • 219  
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1. Press the cover release and open the printer’s top cover fully.  
WARNING!  
If the printer has been powered on, the fuser is hot. This  
area is clearly labelled. Do not touch.  
2. Note the positions of the four cartridges: Cyan (1), Magenta (2),  
Yellow (3), Black (4):  
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3. Pull the colored toner release lever on the cartridge to be  
replaced (here we are showing replacement of the black toner  
cartridge) towards the front of the printer.  
4. Lift the right-hand end of the cartridge and then pull the cartridge  
to the right to release the left-hand end as shown. Remove the  
toner cartridge and discard it in accordance with your local  
regulations.  
ES 1220n Replacing Consumables • 221  
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5. Unpack the new toner cartridge and gently shake it from side to  
side to loosen and distribute the toner evenly inside the cartridge.  
6. Remove the adhesive tape from the underside of the cartridge.  
CAUTION!  
Do not touch the toner release lever until the toner cartridge  
is installed in the image drum. If you do, it will open the toner  
release slot and spill toner.  
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7. Holding the cartridge by its top center with the colored release  
lever to the right, insert the left end of the cartridge into the top of  
the image drum, pushing it firmly against the spring on the drum  
unit.  
ES 1220n Replacing Consumables • 223  
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8. Lower the right end of the cartridge into the image drum unit,  
pressing it firmly down in place, then push the colored lock lever  
back to open the toner slot and lock it in place.  
Important!  
The lever should move easily. If it does not, STOP! and push  
down on the toner cartridge to be sure that it is properly seated  
in the image drum, then press back on the lever again.  
To avoid toner spillage, do NOT open the toner release lever until  
the toner cartridge is firmly seated in the image drum.  
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9. Close and latch the top cover.  
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Image Drum Replacement  
REPLACE IMAGE DRUM  
nnn: ZZZZ DRUM LIFE  
* nnn: ZZZZ = 350: YELLOW  
351: MAGENTA  
352: CYAN  
353: BLACK  
Drum Color  
Order #  
Black  
56118101  
56118102  
56118103  
56118104  
Cyan  
Magenta  
Yellow  
1. Place two sheets of paper on your working surface to protect it.  
You will put the image drum and toner cartridge on the paper  
while replacing them.  
ES 1220n Replacing Consumables • 226  
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2. Press the cover release and open the top cover fully.  
WARNING!  
If the printer has been powered on, the fuser is hot. This  
area is clearly labelled. Do not touch it.  
3. Note the positions of the four image drums: Cyan (1), Magenta  
(2), Yellow (3), Black (4):  
ES 1220n Replacing Consumables • 227  
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4. Lift the image drum, complete with its toner cartridge, out of the  
printer and put it down on one of the sheets of paper.  
5. With the colored toner release lever (1) to the right, pull the lever  
towards you. This will release the bond between the toner  
cartridge and the image drum.  
1
6. Lift the right-hand end of the toner cartridge, move the cartridge  
to the right, and remove the toner cartridge from the image drum.  
Place the toner cartridge on a sheet of paper to avoid marking  
your furniture.  
2
1
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7. Discard the used image drum in accordance with your local  
regulations.  
CAUTION!  
The green image drum surface at the base of the cartridge is  
very delicate and light sensitive. Do not touch it and do not  
expose it to normal room light for more than 5 minutes. If the  
drum unit needs to be out of the printer for longer than this,  
please wrap the cartridge inside a black plastic bag to keep it  
away from light. Never expose the drum to direct sunlight or  
very bright room lighting.  
ES 1220n Replacing Consumables • 229  
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8. Unpack the new image drum.  
CAUTION!  
Image drum handling: The image drum contains toner. To  
avoid spilling toner, be careful to keep it upright.  
ES 1220n Replacing Consumables • 230  
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9. Grasp the white tape tab and peel the tape off the drum.  
10. Remove the paper sheet, then the clear plastic film.  
ES 1220n Replacing Consumables • 231  
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11. Remove the silica gel pack.  
12. Place the image drum in the printer.  
ES 1220n Replacing Consumables • 232  
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13. Remove the orange drum seal.  
14. Install the toner cartridge in the image drum.  
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15. Push back the toner cartridge lock lever.  
16. Close and latch the top cover.  
ES 1220n Replacing Consumables • 234  
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Belt Unit Replacement  
P/N 42158701  
REPLACE BELT  
355: BELT LIFE  
The belt unit is located under the four image drums. This unit requires  
replacement approximately every 50,000 pages.  
1. Press the cover release and open the top cover fully.  
WARNING!  
If the printer has been powered on, the fuser is hot. This  
area is clearly labelled. Do not touch it.  
ES 1220n Replacing Consumables • 235  
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2. Note the positions of the four image drums: Cyan (1), Magenta  
(2), Yellow (3), Black (4). It is essential that they go back in the  
correct order!  
3. Lift each of the image drum units out of the printer and place  
them on a flat surface in a safe place away from direct sources of  
heat and light.  
CAUTION!  
The green surface at the base of each image drum is very  
delicate and light sensitive.  
• Do not touch the green surface.  
• Never expose the drum to direct sunlight or to very  
bright room lighting.  
• Do not expose it to normal room light for more than  
5 minutes.  
• If the image drum must be out of the printer for longer  
than 5 minutes, place the image drum inside a black  
plastic bag or carefully place it in a drawer or cabinet to  
keep it away from light.  
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4. Locate the two blue locks (1) and the handle (2).  
5. Turn the two locks about 45° counterclockwise to release the belt.  
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6. Pull up the handle and lift the belt unit out of the printer.  
7. Unpack the new belt unit and hold it with the blue handle toward  
the front of the printer.  
8. Place the drive gear at the back of the belt unit in the gear at the  
left rear corner of the printer, and lower the belt unit into the  
printer.  
ES 1220n Replacing Consumables • 238  
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9. Turn the two belt locks about 45° clockwise to secure the belt unit  
in place.  
10. Place the four image drums/toner cartridges back in the printer  
(1 = Cyan, 2 = Magenta, 3 = Yellow, 4 = Black):  
ES 1220n Replacing Consumables • 239  
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11. Close and latch the top cover.  
Fuser Replacement  
P/N 42158601 (120V)  
P/N 42158602 (230V)  
REPLACE FUSER  
354: FUSER LIFE  
WARNING!  
If the printer has recently been powered on, some fuser  
components will be very hot. Handle the fuser with  
extreme care, holding it only by its handle, which will only  
be mildly warm to the touch.  
A warning label clearly indicates the area. If in doubt,  
switch the printer off and wait at least 10 minutes for the  
fuser to cool before opening the printer cover.  
ES 1220n Replacing Consumables • 240  
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1. Press the cover release and open the printer’s top cover fully.  
2. Pull the two blue fuser lock levers (1) towards the front of the  
printer.  
ES 1220n Replacing Consumables • 241  
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3. Holding the fuser by its handle, lift the fuser out of the printer. If  
the fuser is still warm, place it on a flat surface which will not be  
damaged by heat. After letting the fuser cool down, discard it.  
4. Remove the new fuser from its packaging, then remove any  
packing tape.  
5. Push the orange transport lock to the left to release it (you’ll hear  
it snap), then remove it:  
ES 1220n Replacing Consumables • 242  
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6. Holding the new fuser by the handle, with the fuser pressure  
release lever (1) on the right, lower the fuser into the priner.  
7. Push the two blue retaining levers (1) toward the rear of the  
printer to lock the fuser in place.  
ES 1220n Replacing Consumables • 243  
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8. Close and latch the top cover.  
ES 1220n Replacing Consumables • 244  
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Options  
The following options are available for your printer:  
• Additional RAM memory (see below)  
• Second Paper Tray (see page 246)  
• Duplex Unit, for two sided printing (see page 247)  
• 10 GB Hard Disk Drive (see page 248)  
Instructions for installing these options are found in the packaging  
with the option.  
RAM Memory  
(P/N 70043001, 70043101, 70043201)  
The basic printer comes equipped with 64 MB of main memory. This  
can be upgraded with an additional memory board containing  
• 64 MB (P/N 70043001)  
• 128 MB (P/N 70043101)  
• 256 MB (P/N 70043201)  
giving a maximum total memory capacity of 320MB.  
ES 1220n Options • 245  
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Second Paper Tray  
(P/N 42158501)  
The second paper tray takes:  
• Up to 530 sheets of 20-lb. paper.  
• All the same size media as Tray 1 except A6.  
• Paper weight range 16 to 47 lbs. US Bond (33 to 98 lbs Index, 60  
to 177 g/m2 metric).  
ES 1220n Options • 246  
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Duplex Unit  
(P/N 42158401)  
The duplex unit adds the function of two sided printing and enables  
booklet printing. The duplex unit slides straight into the rear of the  
printer and requires no tools to install.  
The duplex unit handles:  
• Paper sizes letter, legal-14, legal-13.5, legal-13, A4, A5, B5.  
• Paper weights from 20 to 28 lbs. US Bond  
(42 to 58 lb. Index, 75 to 105 g/m² metric).  
ES 1220n Options • 247  
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Hard Disk Drive  
(P/N 70043501)  
The Hard Disk Drive plugs into the printer’s main circuit board and  
provides 10 GB of space. It is highly recommended if you plan to use  
the printer’s Proof and Print or Secure Print features.  
It is required  
• If you wish to use the printer’s Store to Hard Disk Drive feature.  
• If you wish to use the optional Print Job Accounting software with  
the printer when it is installed on a network.  
The Storage Device Manager software provided with the printer is  
used to manage the Hard Disk Drive.  
ES 1220n Options • 248  
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Clearing Paper Jams  
Jams can occur due to paper misfeeding from a paper tray or at any  
point along the paper path.  
When a jam occurs, the printer immediately stops, and the LCD  
display indicates the area where the first sheet is jammed. All  
jammed sheets must be removed in order to restore the printer to  
normal operation.  
Once you clear a jam and close the cover, you may see a new jam  
message indicating an additional jammed sheet which must be  
cleared. This is especially likely if you are printing a multi-page  
document or multiple copies of a single document.  
Unless you have entered the menu and changed the Jam Recovery  
setting in the System Configuration Menu to OFF, once all jams have  
been cleared, the printer will automatically attempt to reprint any  
pages lost due to paper jams.  
• Jam 370: see page 261  
• Jam 371: see page 263  
• Jam 372: see page 259  
• Jam 373: see page 261  
• Jam 380: see page 259  
• Jam 381: see page 253  
• Jam 382: see page 250  
• Jam 383: see page 261  
• Jam 390: see page 268  
• Jam 391: see page 266  
• Jam 392: see page 266  
ES 1220n Clearing Paper Jams • 249  
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Jam 382  
OPEN TOP COVER  
382: PAPER JAM  
1. Open the top cover.  
2. Gently pull the sheet out.  
• If the sheet does not come out easily, go to the next step.  
• If the sheet does come out, close the cover.  
3. Lower the rear exit tray.  
ES 1220n Clearing Paper Jams • 250  
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4. Pull out the jammed sheet.  
Important!  
WARNING! The fuser may be HOT!  
If the sheet is difficult to remove, it is partially jammed in the fuser.  
To get it out, reach around the top cover and press down on the  
fuser pressure release lever (1) before pulling the sheet out.  
Then let go of the fuser pressure release lever.  
ES 1220n Clearing Paper Jams • 251  
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5. Close the rear exit.  
6. Close the top cover.  
ES 1220n Clearing Paper Jams • 252  
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Jam 381  
OPEN TOP COVER  
381: PAPER JAM  
1. Press the cover release and open the printer’s top cover fully.  
ES 1220n Clearing Paper Jams • 253  
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2. Note the positions of the four image drums: Cyan (1), Magenta  
(2), Yellow (3), Black (4). It is essential that they go back in the  
correct order!  
WARNING!  
If the printer has been powered on, the fuser is hot. This  
area is clearly labelled. Do not touch it.  
ES 1220n Clearing Paper Jams • 254  
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3. Lift each of the image drum/toner cartridge units out of the printer  
and place them on a flat surface in a safe place away from direct  
sources of heat and light.  
CAUTION!  
The green surface at the base of each image drum is very  
delicate and light sensitive.  
• Do not touch the green surface.  
• Never expose the drum to direct sunlight or to very  
bright room lighting.  
• Do not expose it to normal room light for more than  
5 minutes.  
• If the image drum must be out of the printer for longer  
than 5 minutes, place the image drum inside a black  
plastic bag or carefully place it in a drawer or cabinet to  
keep it away from light.  
ES 1220n Clearing Paper Jams • 255  
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4. Remove any sheets of paper on the belt unit.  
CAUTION!  
Do not use any sharp or abrasive objects to separate sheets  
from the belt. This may damage the belt surface.  
ES 1220n Clearing Paper Jams • 256  
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NOTE  
Warning! If the printer has been printing, the fuser will be  
HOT!  
To remove a sheet trapped in the fuser, grasp the edge of the  
sheet, push the fuser pressure release lever (1) towards the  
front and down, and lift out the sheet. Then let go of the fuser  
pressure release lever.  
If the sheet is well advanced into the fuser (only a short  
length is still visible), do not attempt to pull it back. See step  
4 under “Jam 382” .  
ES 1220n Clearing Paper Jams • 257  
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5. Place the four image drums/toner cartridges back in the printer,  
being careful to place them in the proper sequence (1=Cyan, 2 =  
Magenta, 3 = Yellow, 4 = Black):  
6. Close the top cover.  
ES 1220n Clearing Paper Jams • 258  
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Jam 372 and 380  
OPEN FRONT COVER  
nnn: PAPER JAM  
nnn = 372 or 380.  
1. Lift the front cover release and pull open the front cover.  
2. Remove any jammed sheets.  
ES 1220n Clearing Paper Jams • 259  
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3. Close the front cover.  
ES 1220n Clearing Paper Jams • 260  
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Jam 370, 373 and 383  
OPEN DUPLEX COVER  
nnn: PAPER JAM  
nnn = 370, 373, 383  
1. Press the duplex cover release and open the duplexer cover.  
ES 1220n Clearing Paper Jams • 261  
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2. Remove any jammed sheets.  
ES 1220n Clearing Paper Jams • 262  
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3. Close the duplex unit cover.  
Jam 371  
OPEN DUPLEX COVER  
371: PAPER JAM  
1. Turn off the printer.  
2. Pull out the duplexer.  
ES 1220n Clearing Paper Jams • 263  
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3. Pull the duplexer lid to unlock it.  
4. Open the lid and remove the jammed sheet.  
ES 1220n Clearing Paper Jams • 264  
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5. Close the lid and push it back to lock it in place.  
6. Push the duplexer back into the printer.  
7. Turn on the printer  
ES 1220n Clearing Paper Jams • 265  
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Jam 391 and 392  
OPEN FRONT COVER  
391: PAPER JAM  
OPEN FRONT COVER  
392: PAPER JAM  
1. Pull out the appropriate tray (391 = Tray 1, 392 = Optional Tray 2)  
and remove any sheet jammed as it exited the tray.  
391  
392  
ES 1220n Clearing Paper Jams • 266  
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2. Open the front cover.  
3. Remove any jammed sheets.  
4. Close the front cover.  
ES 1220n Clearing Paper Jams • 267  
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Jam 390  
CHECK MP TRAY  
390: PAPER JAM  
If the Sheet Has Just Begun to Enter the Printer  
1. Gently pull the sheet out of the printer.  
If the Sheet Can’t Easily Be Pulled Out from the Front  
1. Lift the front cover release and pull open the front cover.  
ES 1220n Clearing Paper Jams • 268  
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2. Remove any jammed sheets.  
3. Close the front cover.  
ES 1220n Clearing Paper Jams • 269  
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Troubleshooting  
LCD messages  
Message  
Meaning  
What to Do  
* TONER SENSOR ERROR Flashes across the  
second line of the  
Open the top cover and  
make sure the  
display: the indicated indicated toner is there  
color toner (*) is  
missing from the  
printer.  
and properly seated in  
the printer: C = Cyan, Y  
= Yellow, M = Magenta,  
K = Black.  
ADD MORE MEMORY  
420: MEMORY OVERFLOW is too large for the  
printer’s memory.  
The document size  
Reduce the size of the  
document. If this  
happens frequently,  
install additional  
memory (see “RAM  
Memory” on page 245).  
CANCELING JOB  
(USER DENIED)  
The optional Job  
Accounting utility is the system  
The client must go to  
being used and the administrator and get  
client sending the  
print job is not  
print privileges  
assigned to them.  
authorized to print.  
CANCELLING JOB  
(BUFFER FULL)  
The optional Job  
Accounting utility is system administrator.  
being used and the  
Check with your  
printer’s buffer is full.  
CANCELLING JOB  
(JAM)  
The setting for Jam Clear the jam and  
Recovery in the  
menu has been  
changed to off and a  
paper jam has  
resend the missing  
pages of the print job.  
occurred. Any  
unprinted data is  
being deleted.  
ES 1220n Troubleshooting • 270  
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Message  
Meaning  
What to Do  
CHECK BELT  
330: BELT MISSING  
The belt unit is not  
properly installed.  
Open the top cover and  
lift out the black (K)  
and Yellow (Y) image  
drums, placing them on  
a flat surface. Check to  
be sure that the belt  
unit latches are fully in  
the latched position:  
then reinstall the image  
drums.  
CHECK FUSER  
The fuser unit is not Open the top cover and  
320: FUSER MISSING  
properly installed.  
check to be sure that  
the fuser unit is  
properly seated in the  
printer and that the lock  
levers are pushed all  
the way toward the  
back of the printer:  
CHECK MP TRAY  
390: PAPER :JAM  
Paper has jammed  
while exiting the MP “Jam 390” on  
Clear the jam: see  
Tray.  
page 268.  
ES 1220n Troubleshooting • 271  
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Message  
Meaning  
What to Do  
CLOSE COVER  
The duplex cover is Close the duplex  
316: DUPLEX COVER OPEN open or not properly cover:  
latched.  
CLOSE COVER  
nnn: COVER OPEN  
Either the top cover Be sure both the top  
or the front cover is cover and the front  
open.  
cover are firmly closed.  
HARD DISK FULL  
The optional hard  
disk drive has no  
more memory  
available.  
Stored files must be  
cleared out of the hard  
disk drive either by  
individual clients from  
the front panel or by  
the system  
administrator (using  
Storage Device  
Manager).  
INSTALL PAPER  
CASSETTE  
430: TRAY 1 MISSING  
Tray 1 is not  
installed in the  
printer.  
Install the missing tray.  
INSTALL PAPER  
CASSETTE  
440: TRAY 1 OPEN  
Tray 1 is not properly Make sure the tray is  
installed in the  
printer.  
pushed fully into the  
printer.  
INVALID ID  
The optional Job  
The client must go to  
JOB REJECTED  
Accounting utility is the system  
being used and a  
print job was  
received from a  
client who does not  
have print privileges.  
administrator and get a  
valid ID assigned to  
them.  
LOAD mmm AND PRESS  
ONLINE SWITCH  
Print job from MP  
Tray has been  
Load the requested  
media (mmm) in the  
490: MP TRAY EMPTY  
received and the MP MP Tray and press  
Tray is empty.  
ON-LINE.  
ES 1220n Troubleshooting • 272  
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Message  
Meaning  
What to Do  
LOAD mmm  
A print job has been Load mmm media in  
nnn: tttt EMPTY  
received and the  
indicated paper tray  
is empty.  
the indicated (tttt) tray.  
LOAD mmm/ppp AND PRESS The media type in  
Load the appropriate  
media in the tray and  
press ON-LINE.  
ONLINE SWITCH  
the indicated tray  
(tttt) does not match  
that specified in the  
print job being  
nnn: tttt MEDIA MISMATCH  
processed.  
LOAD mmm/ppp AND PRESS The media size  
Load the appropriate  
media in the tray and  
press ON-LINE.  
ONLINE SWITCH  
(mmm) and/or type  
(ppp) loaded in the  
indicated tray (tttt)  
does not match that  
specified in the print  
job being processed.  
nnn: tttt SIZE MISMATCH  
OPEN DUPLEX COVER  
nnn: PAPER JAM  
Paper has jammed  
entering or exiting  
the duplexer.  
Clear the jam: see  
page 261.  
OPEN FRONT COVER  
nnn: PAPER JAM  
Paper jam.  
Clear the jam: see  
page 259  
OPEN TOP COVER  
nnn: PAPER JAM  
Paper jam.  
Clear the jam: see  
page 250, ff.  
ORDER xxx  
Appears on the  
Make sure you have a  
replacement unit on  
hand.  
second line of the  
display to indicate  
that consumable xxx  
(e.g., belt, fuser,  
toner, image drum)  
is nearing end of life.  
POWER ON/OFF  
300: NETWORK ERROR  
An error has  
occurred involving  
the network.  
Shut the printer off,  
then turn it back on. If  
the message still  
appears, check with  
your network  
administrator.  
ES 1220n Troubleshooting • 273  
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Message  
Meaning  
What to Do  
PRESS ONLINE SW  
INVALID DATA  
The printer has  
received invalid  
data.  
Press ON-LINE.  
Reprocess and resend  
the print job.  
PS3 EMULATION ERROR  
Applies to Postscript Reprocess and resend  
emulation only. An  
error occurred or  
the job to the printer.  
Try reducing the size of  
virtual memory was the print file being sent.  
used up.  
REPLACE TONER  
nnn: * TONER EMPTY  
The indicated toner Replace the indicated  
needs replacement. toner:  
410: Y = Yellow  
411 M = Magenta  
412: C = Cyan  
413: K = Black  
REPLACE YYYY  
nnn: YYYY LIFE  
The indicated  
component is  
nearing end of life  
and should be  
replaced.  
Replace the indicated  
component: YYYY =  
Fuser, Belt, C Drum, Y  
Drum, M Drum, K  
Drum.  
tttt EMPTY  
xxx LIFE  
Appears on the  
second line of the  
display to indicate  
that ttt tray has run  
out of media.  
Load media in tray tttt.  
Appears on the  
second line of the  
display to indicate  
that consumable xxx  
(e.g., belt, fuser,  
image drum) will  
need to be replaced  
soon.  
Replace the indicated  
item.  
ES 1220n Troubleshooting • 274  
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Message  
Meaning  
What to Do  
YYYY  
An error has  
Write down the  
nnn: FATAL ERROR  
occurred which  
requires service.  
message including the  
error number “nnn,”  
YYYY = the general then call your  
cause. nnn = error  
number.  
authorized Service  
Dealer for service.  
Note: If you see a  
series of octets  
containing letters and  
numbers scrolling  
across the display, be  
sure to write these  
down also and report  
them to the Service  
Dealer.  
ES 1220n Troubleshooting • 275  
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Parallel Transmission Mode  
The parallel port supports IEEE-1284 and ECP mode. If your  
computer's parallel port is not compatible with one of these modes,  
the printer may not print at all or it may print corrupted data.  
To correct for this, enter the printer's Parallel Menu and change the  
ECP setting to Disable.  
READY  
ON LINE  
BACK  
ENTER  
ATTENTION  
MENU  
CANCEL  
1. Press + to enter the Menu mode.  
2. Press – repeatedly until you see  
PARALLEL MENU  
3. Press ENTER.  
PARALLEL  
ENABLE  
*
4. Press ENTER.  
The second line of the display starts blinking.  
5. Press + to change the setting to Disable.  
6. Press ENTER, then BACK to engage the setting.  
7. Press ON LINE.  
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Problem Solving  
Problems Printing  
Paper Feed Problems  
If paper jams are frequent:  
• More than one sheet feeds at a time.  
• Paper curls.  
• Paper feeds at an angle.  
Possible cause  
Remedy  
The printer is not  
horizontal.  
Place the printer on a stable, level surface.  
The paper is too thin.  
Use the correct type of paper (see “Media  
Recommendations” on page 11).  
The paper is moist or  
affected by static.  
Store paper within specified temperature and  
humidity levels (see “Specifications” on  
page 287).  
The paper is creased  
or wrinkled.  
Remove the creased/wrinkled paper from the  
feed tray.  
The paper is not  
aligned correctly.  
Adjust tray or manual feed guides.  
Paper doesn’t feed.  
Correct paper feed selection in the printer driver:  
• Postscript emulation:  
Windows 98 and Me = Paper tab  
Windows 2000/XP = Paper/Quality tab  
Windows NT 4.0 = Setup tab.  
• PCL emulation:  
Windows 98/Me/2000/XP/ NT 4.0 = Setup  
tab.  
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Paper jam has been cleared, but printer does not print.  
Possible cause  
Remedy  
The top cover has  
not remained open  
until all paper jams  
have been cleared.  
Removing a paper jam is not sufficient:  
Raise and gently lower the top cover, especially if  
the paper jam has been removed from behind the  
front cover.  
Application error or general protection fault is displayed.  
Possible cause  
Remedy  
Application is not  
suitable for  
Upgrade the application.  
Windows version.  
Memory is  
Close all other applications.  
insufficient for  
number of  
applications running.  
Print file is  
corrupted.  
Correct or recreate the file.  
Memory is  
Increase computer’s memory.  
insufficient for  
application.  
Insufficient free  
Delete unnecessary files.  
space on hard disk.  
Printer driver is  
incorrectly  
Correctly configure printer driver.  
configured.  
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Printing is slow.  
Possible cause  
Remedy  
Print resolution is  
set high.  
Set lower print resolution in the printer driver::  
• Postscript emulation:  
Windows 98 and Me = Graphics tab  
Windows2000/XP/NT 4.0 = Job Options tab  
• PCL emulation:  
Windows 98/Me/XP/ NT 4.0 = Job Options  
tab.  
• WIndows 2000: General tab  
Data is too complex. Simplify data.  
Printer requests paper size change to continue printing.  
Possible cause  
Remedy  
Paper loaded in tray is Either change paper in tray to match size  
different size from that  
formatted in software  
application.  
formatted in application and press ON-LINE to  
continue, or continue printing on existing paper by  
pressing ON-LINE.  
The power is on, but the printer does not go online.  
Possible cause  
Remedy  
Bad connection  
Switch off the printer and disconnect the power  
cable. Reconnect the power cable and switch the  
printer on. If this does not clear the fault, call for  
service.  
Print processing does not start.  
Possible cause  
Remedy  
Printer error  
Check the control panel. If an error message is  
displayed, correct the problem.  
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Print processing cancels.  
Possible cause  
Remedy  
The printer interface  
cable is faulty.  
Replace the printer interface cable.  
The time out setting is  
too short.  
Reset time out in the menu to a higher value  
(SYS CONFIG MENU → WAIT TIMEOUT).  
Computer Interface Problems  
Cannot configure for parallel connection.  
Possible cause  
Remedy  
The computer  
does not support  
bi-directional  
There is no fix for this problem. You should only use  
a computer that does support a bi-directional  
parallel interface.  
parallel interface.  
Parallel cable does Use a bi-directional parallel cable to IEEE 1284  
not meet  
standard.  
specifications.  
The interface is  
disabled.  
Check that the parallel interface is set to enable in  
the menu (see “Parallel Transmission Mode” on  
page 276).  
Configuration  
Configure again from the beginning.  
procedure was not  
correctly followed  
or cancelled.  
Parallel cable is  
disconnected or  
faulty.  
Reconnect or try another cable.  
A converter, buffer Test by connecting printer and computer directly.  
or extension cable  
is being used.  
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Cannot configure for USB connection.  
NOTE  
• Windows 95 and NT 4.0 do not support USB; Windows  
98 upgraded from Windows 95 may not support USB.  
• Windows 98 original installation and Windows Me, 2000,  
and XP all support USB.  
Possible cause  
Remedy  
Computer does not  
support USB interface.  
Check if there is a USB controller in the  
Windows device manager.  
USB cable does not meet Use USB cable to specification Ver.1.1.  
specifications.  
Interface is disabled.  
Check that USB interface is set to Enable in  
the menu (USB MENU → USB → ENABLE).  
Configuration procedure Configure again from the beginning.  
was not correctly  
followed or cancelled.  
USB cable is  
Reconnect or try another cable.  
disconnected or faulty.  
A USB hub is being used. The printer cannot be used with a USB hub.  
Connect the printer and computer directly.  
The USB cable is  
installed in the Ethernet  
port.  
Make sure the USB cable is plugged into the  
white USB port (1) on the printer:  
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Printout is garbled or incorrect with parallel connection.  
Possible cause  
Remedy  
Possible mismatch  
on parallel  
Change parallel transmission mode (see “Parallel  
Transmission Mode” on page 276).  
connection between  
computer and printer.  
Cannot print.  
• LPT WRITE ERROR is displayed.  
• PRNUSBX WRITE ERROR is displayed.  
Possible cause  
Remedy  
Interface is disabled. In the printer menu settings, enable the Parallel  
interface (PARALLEL MENU → PARALLEL →  
ENABLE) or the USB interface (USB MENU →  
USB → ENABLE).  
Printer is switched  
OFF.  
Turn on the printer.  
Printer interface  
cable is  
Reconnect the printer interface cable.  
disconnected.  
A converter, buffer,  
extension cable or  
USB hub is being  
used.  
Test by connecting the printer and computer  
directly.  
Printer driver output Set correct output port to which the printer  
port is incorrect. interface cable is connected.  
Printer is not selected Select the printer or set to default printer.  
in the printer driver.  
Incorrect printer  
Delete this printer driver and install correct printer  
driver is being used. driver from the Drivers CD supplied with your  
printer.  
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Print Quality Problems  
Longitudinal white stripes  
Remedy  
Clean LED head with lens cleaner or soft tissue.  
Change toner cartridge.  
Change image drum.  
Longitudinal fading  
Possible cause  
Remedy  
LED head is dirty.  
Toner is low.  
Clean LED head with lens cleaner or soft tissue.  
Change toner cartridge.  
Paper is unsuitable for Use recommended paper.  
printer.  
Faint printing  
Possible cause  
Remedy  
The toner cartridge is Reinstall the toner cartridge (see “Toner Cartridge  
incorrectly installed.  
Toner is low.  
Replacement” on page 219).  
Change toner cartridge (see “Toner Cartridge  
Replacement” on page 219).  
The paper is moist.  
Store paper within specified temperature and  
humidity levels (see “Specifications” on  
page 287).  
Paper is unsuitable for Use recommended paper (see“Media  
printer.  
Recommendations” on page 11 ).  
Fading in patches  
Possible cause  
Remedy  
The paper is moist.  
Store paper within specified temperature and  
humidity levels (see “Specifications” on page 287).  
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Longitudinal black stripes  
Possible cause  
Remedy  
Image drum is  
damaged.  
Replace image drum (see “Image Drum  
Replacement” on page 226).  
Toner is low.  
Change toner cartridge (see “Toner Cartridge  
Replacement” on page 219).  
Periodic black lateral • If the lines or spots occur at intervals of  
lines or spots.  
approximately 44 - 94 mm, the green surface of  
the image drum is damaged or dirty. If damaged,  
replace the image drum cartridge (see “Image  
Drum Replacement” on page 226). If dirty, wipe  
the image drum gently with soft tissue. If this does  
not work, replace the image drum.  
• If the lines or spots occur at intervals of  
approximately 113 mm, the fuser roller is  
damaged. Change the fuser (see “Fuser  
Replacement” on page 240).  
The image drum has Remove the image drum from the printer and store  
been exposed to  
light.  
it in a dark place for several hours. If this does not  
work, replace the image drum (see “Image Drum  
Replacement” on page 226).  
Faint shading on unprinted sections  
Possible cause  
Remedy  
Paper has been  
affected by static  
electricity.  
Store paper within specified temperature and  
humidity levels (see “Specifications” on  
page 287).  
Paper is too thick.  
Use recommended paper (see “Media  
Recommendations” on page 11).  
Toner is low.  
Replace toner cartridge (see “Toner Cartridge  
Replacement” on page 219).  
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Blurred letter edges  
Possible cause  
Remedy  
Clean LED with lens cleaner or soft tissue.  
LED is dirty.  
Cannot print desired Replace toner cartridge (see “Toner Cartridge  
color because toner Replacement” on page 219).  
is low.  
One side of printed pages appears blurred  
Possible cause  
Remedy  
Top cover is not  
properly closed.  
Press the cover release latch and open, then  
close, the cover.  
One or more of the  
toner cartridges is  
Open the top cover and check to be sure that  
each toner cartridge is fully seated and that each  
not seated properly. toner cartridge lock lever is pushed all the way  
back.  
Toner rubs off when you rub the printed surface.  
Possible cause  
Remedy  
Media Weight and  
Set the value of media weight in the menu to  
Media Type settings  
may not be appropriate. MEDIA WEIGHT).  
the next heaviest one (MEDIA MENU → YYY  
Packing materials were Careful! Fuser my be HOT!  
left on the fuser when it Open the top cover and check to be sure that  
was installed.  
all the packing materials were removed from  
the fuser. To remove the fuser see “Fuser  
Replacement” on page 240.  
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Miscellaneous Problems  
Printer makes a strange noise.  
Possible cause  
Remedy  
The printer is not  
horizontal.  
Place the printer on a stable, level surface.  
There are scraps of  
paper or other foreign  
matter inside the printer.  
Check the inside of the printer and remove any  
such objects.  
The top cover is not  
firmly shut.  
Press the left and right sides of the top cover.  
Printer takes a long time to start printing.  
Possible cause  
Remedy  
The printer has to warm In the printer menu settings, set power save to a  
up returning from power higher value to increase the length of time before  
save mode.  
entering power save mode (SYS CONFIG MENU  
→ POW SAVE TIME).  
The image drum carries Wait until this process has been completed.  
out a cleaning process  
to ensure print quality,  
which takes time.  
The fuser unit adjusts  
temperature, which  
takes time.  
Wait until this process has been completed.  
Wait until this data is processed.  
The printer is  
processing data from  
another interface.  
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Specifications  
Item  
Specification  
Dimensions  
16.61'' W x 22.09'' D x 13.58'' H  
(422 mm W x 561 mm D x 345 mm H)  
Net Weight  
57.3 lbs. (26 Kg)  
Print speeds  
12 pages per minute (ppm) color  
20 ppm monochrome  
For Transparencies: 5 ppm color, 12 ppm monochrome  
Resolution  
Emulations  
600 dpi or 600 x 1200 dpi  
Postscript 3 emulation  
PCL 5c  
Epson FX  
IBM Pro Printer III XL  
Environmental  
Temperature  
• Operating: 50 to 90°F (10 to 32°C)  
• Storage (packed up): -14 to 110°F (-10 to 43 °C)  
• Power Off: 32 to 110°F (0 to 43°C)  
Relative Humidity  
• Operating: 20 to 80% RH  
• Storage (packed up): 10 to 90% RH  
• Power Off: 10 to 90% RH  
Auto Features  
Memory  
Auto registration  
Auto density adjustment  
Auto consumable counter reset  
64 MB standard, upgradable to 128 MB, 192 MB or 320  
MB (see “RAM Memory” on page 245)  
Paper capacity Tray 1: 300 sheets  
(20-lb. [75 g/m²] Optional Tray 2: 530 sheets  
paper)  
Multi-Purpose Tray: 100 sheets  
Paper weight  
Range  
Tray 1: 17 to 32 lb. (64 to120 g/m²)  
Optional Tray 2: 17 to 47 lb. (64 to 177 g/m²)  
Multi-Purpose Tray: 20 to 54 lb. (75 to 203 g/m²)  
Paper output  
Top Exit (Face Down Stacker):  
250 sheets 20-lb. 75 g/m² paper  
Rear Exit (Face Up Stacker):  
100 sheets 20-lb. 75 g/m²  
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Item  
Specification  
Printer life  
Duty cycle  
420,000 pages or 5 years, whichever comes first  
Maximum: 50,000 pages per month at 5% coverage  
(equivalent to an average business letter)  
Average: 4,000 pages per month  
Toner life  
5,000 pages at 5% coverage  
Image drum life 15,000 pages at 3 pages per job  
Belt life  
50,000 letter-size pages  
45,000 letter-size pages  
Fuser life  
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Software Utilities  
Overview  
Included with your printer is a selection of software utility programs  
designed to help you get the most out of your printer. These  
programs are located on the Drivers CD supplied with your printer.  
Utilities included:  
• Color Utility  
– Color Swatch (see page 290)  
• Hard Disk Drive Utility  
– Storage Device Manager for Windows® (see page 293)  
• Network Utilities  
– PrintSuperVision (see page 320)  
– Network Printer Status (see page 321)  
– Oki LPR (see page 323)  
In addition, Print Job Accounting software is available as an option  
(see page 324)  
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Color Swatch Utility  
General Information  
The Color Swatch Utility allows you to print swatches of color  
samples on your printer. The swatches are used with your software  
program to select and reproduce color accurately. The swatches  
represent selected samples of the printer's color palette and provide  
corresponding RGB values which can be used to set up the desired  
colors for your printed documents.  
NOTE  
• Your software may not be able to match colors using the  
swatch information. You may need to use other matching  
methods.  
• The color swatch samples do not show all the colors  
your printer can print.  
• Other factors influence how you see color: the color and  
finish of the paper, ambient light, even the color  
surrounding the one you are looking at.  
Installing the Color Swatch Utility  
1. Place the driver CD supplied with your printer in your CD-ROM  
drive and wait for the Menu Installer to open.  
(If the CD does not AutoPlay, click Start → Run → Browse.  
Browse to your CD-ROM and double-click Install.exe, then click  
OK.)  
2. Click Next to accept the terms in the license agreement.  
3. Click Productivity Software → Color Swatch Utility and follow  
the on-screen instructions.  
Opening the Color Swatch utility  
Click Start → Programs → Color Swatch → Color Swatch Utility.  
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Using the Color Swatch Utility  
Selecting Colors  
When you load the utility, a swatch page displays commonly used  
colors. Select print to print sample pages.  
Color Samples  
Use the color blocks to pick the specific colors that you want to  
appear in your printed document.  
Color Values  
Each color block, or sample, is identified with information your  
software package needs to reproduce that color accurately. The  
numbers under each block specify the amounts of the primary  
colors—red (R), green (G), and blue (B)—that mix to form each  
particular shade. The amounts are given as a numerical value  
between 0 and 255.  
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Creating Custom Swatch Colors  
If you don't find your desired color, you can create or customize  
colors:  
1. Select Custom Swatch from the File menu.  
2. On the pop-up window, there are 3 slide bars that allow you to  
customize swatches:  
– Hue bar changes the hue of the swatches, for example, red to  
green or blue to yellow.  
– Saturation bar changes vividness.  
– Lightness bar changes darkness.  
3. Adjust the bars until you see the desired color. Color variations  
are created to help you find the best match.  
4. Click OK, then print the custom swatch page.  
5. Repeat these steps if you still don’t find the desired printed color.  
NOTE  
• The Color Swatch Utility does not guarantee that the  
printer will print the same color displayed on your  
monitor. Consider the displayed color as a reference.  
• The printer may not be able to print the exact color that  
you desire.  
For additional information, including Applying Color Value in your  
Application, and Setting Monitor Color, see the Color Swatch  
Utility Read-me file located in the Windows Programs list.  
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Storage Device Manager Utility for  
Windows  
General Information  
NOTE  
Storage Device Manager requires Microsoft Internet  
Explorer 4.0 or higher to run.  
Storage Device Manager (SDM) lets you manage  
• The optional 10 GB internal hard disk drive.  
• The printer’s built-in 2 MB flash memory.  
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Summary of Storage Device Manager Functions  
• Create or modify a project.  
• Download files to a printer.  
• Add or remove printers being administered.  
• Reboot the printer.  
• Manage the Proof & Print and Secure Print spooler queues on the  
internal hard disk drive.  
• Delete files from the internal hard disk drive or from the flash  
memory.  
• View the status, configuration and variables for a printer.  
• Print the PCL fonts list, or PostScript font list from a printer.  
• Test print downloaded PCL format macros or PostScript forms  
(Overlays).  
NOTE  
The hard disk drive does not communicate directly back to  
the Storage Device Manager software; it sends any error  
messages to the printer display. If things seems to be  
“stuck,” go to the printer and check the display.  
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Installing Storage Device Manager  
1. Place the driver CD supplied with your printer in your CD-ROM  
drive and wait for the Menu Installer to open.  
If the CD does not AutoPlay, click Start → Run → Browse.  
Browse to your CD-ROM and double-click Install.exe, then click  
OK.)  
2. Click Next to accept the terms in the license agreement.  
3. Click Productivity Software → Storage Device Mgr and follow  
the on-screen instructions.  
Opening Storage Device Manager  
1. Click Start → Programs → Oki → Oki Storage Device  
Manager → Oki Storage Device Manager.  
The SDM - Printer Discovery dialog box opens.  
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2. Select the appropriate computer connection(s), then click Start.  
The printer searches for connected printers and places icons in  
the window at the bottom of the dialog box.  
3. Click Exit.  
The Storage Device Manager dialog box opens.  
Using Storage Device Manager  
On-Line Help  
• From the main Storage Device Manager window, click Help  
Topics from the Help pull-down menu.  
• From other Storage Device Manager windows, click the Help  
button.  
Administration  
On network systems, the Administrator oversees the Storage Device  
Manager software and can use it to manage and monitor the printer’s  
internal hard disk and flash memory.  
The Administrator’s Functions feature lets you:  
• Set up the Administrative Password.  
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• Enter 4-digit PIN numbers for clients.  
NOTE  
Clients must choose their own PIN number. The  
administrator needs to know these PINs in order to manage  
client information.  
• Reboot the printer.  
• Delete files. (Show Resources is the preferred method.)  
NOTE  
With Show Resources, you can browse to the file, click it,  
click Delete, then click OK to confirm the deletion. Using  
Administrator Functions to delete a file requires that you  
print out a File List, then use the information in the File List  
to type in the exact path (case sensitive) to the file. The file  
is deleted without confirmation.  
•
Format the hard disk drive.  
CAUTION!  
You can also use Storage Device Manager to format the  
partitions on the printer’s hard drive, but this will wipe out all  
the contents of the partition and can cause serious  
problems. We recommend that you use the Show Resources  
and HDD Print Jobs features to maintain the disk.  
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Setting Up an Administrative Password  
1. With the Storage Device Manager program open, click  
Administrator Functions in the Printers menu.  
NOTE  
Passwords consist of eight digits, letters or numbers, and  
are case sensitive.  
2. Type in the default password (p1xs7d0m) under Enter  
Password, then click Change Password.  
3. Type the 8-digit, alpha-numeric password of your choice under  
New Password.  
4. Type the password again under Confirm New Password.  
New Password Accepted appears.  
5. Click OK.  
6. Click Exit twice.  
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Creating PostScript Forms  
NOTE  
PostScript forms are the ones to use if you are not  
experienced with PCL Macro commands.  
Creating & Downloading a PostScript Project  
Important!  
Remember that file names and paths are case sensitive.  
Step 1: Create the Forms in Your Software Application  
1. Create the document in your software application.  
2. Click File → Print and make sure the PostScript driver is  
selected.  
3. Select Print to file.  
4. Engage the Encapsulated PostScript (EPS) output option.  
Windows Me/98/95:  
– Click Properties (or your application’s equivalent).  
– Click the PostScript tab, then, if it is not already selected, click  
Encapsulated PostScript (EPS).  
Windows NT 4.0:  
– Click Properties (or your application’s equivalent).  
– Scroll down to PostScript Options and click it, then click  
PostScript Output Option and select Encapsulated  
PostScript (EPS).  
5. Click OK.  
6. Print the document to a file using the extension PRN.  
Step 2: Create a New Project  
1. Open Storage Device Manager.  
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2. Click Projects → New Project.  
The Project dialog box opens.  
3. Click Projects → Save Project, enter the path/name for storing  
the project on your hard drive or your network, then click Save.  
Step 3: Add Files to the Project  
1. Click Projects → Add File to Project.  
The Open dialog box appears.  
2. Make sure PRN files (*.prn) is selected in the Files of type  
drop-down list.  
3. Browse to the folder where the files are saved and select the  
files you wish to add to the project, then click Open.  
The Information dialog box appears.  
4. Click OK.  
The files are saved as HST.  
5. Repeat steps 1 through 4 until you have added all the files you  
wish to add to the Project.  
NOTE  
To delete a file from the project, click the file name, then  
click Projects → Remove File from Project.  
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Step 4: Check the Location for Storing the Files in the Printer’s  
Memory  
• If your printer is equipped with an internal hard disk drive, the  
Storage Device Manager will automatically save the forms to the  
PostScript partition on the hard drive.  
• If your printer does not have an internal hard disk drive, the  
Storage Device Manager will automatically store the forms in the  
PostScript section of the Flash memory.  
To store the forms in the Flash memory instead of on the hard disk  
drive:  
1. Double-click the file name in the Project window.  
The Edit Component Name and ID dialog box appears.  
2. Under Volume, type in%Flash0%, then click OK.  
Step 5: Save the Project and Download it to the Printer  
1. Click Projects → Save Project.  
2. Click Projects → Send Project Files to Printer.  
Command Issued appears.  
3. Click OK.  
Step 6: Test Print the Form  
1. With Storage Device Manager open and the appropriate printer  
icon highlighted, click Printers → Test Form.  
The Test PostScript Form dialog box appears.  
2. Click the file name for the form you wish to print (you can get this  
from the File List printout), then click OK.  
Command Issued appears.  
3. Click OK and wait for the form to print.  
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Creating PCL Macros (Forms)  
Important!  
Unless you are experienced with PCL macro commands, it is  
best to stay with the PostScript Forms.  
There are two basic processes to producing PCL macros:  
• A: Creating and downloading the PCL project  
• B: Test printing the macro  
A: Creating and Downloading a PCL Project  
Important!  
Remember that file names and paths are case sensitive.  
Step 1: Create the Forms in Your Software Application  
1. Create the document in your software application.  
2. Click File → Print and make sure the PCL driver is selected.  
3. Print the document to a file using the extension PRN.  
Step 2: Create a New Project  
1. Open Storage Device Manager.  
2. Click Projects → New Project.  
The Project dialog box opens.  
3. Click Projects → Save Project, enter the path/name for storing  
the project on your hard drive or your network, then click Save.  
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Step 3: Convert the Files to Binary (.bin) Format  
1. Click Projects → Filter Macro File.  
The Filter Printer Patterns dialog box appears.  
2. Make any adjustments in the settings.  
Example  
If you create a black oval in MS Paint and leave all the color  
command filters checked, the black oval will print as a black  
rectangle when the overlay is used. To maintain the oval shape, turn  
off (deselect) the “Configure Image Data,” “Palette ID,” and “Palette  
Control” filters.  
3. Click OK.  
The Open dialog box appears.  
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4. Make sure Print spool files (*.prn) is selected in the File of  
type drop-down list.  
5. Under Look in, go to the folder where the files are saved and  
double-click the file name.  
The file is saved as a bin file. Filter File Created appears.  
6. Click OK.  
7. Repeat steps 1 through 6 until you have converted all the files  
you wish to add to the project.  
Step 4: Add the bin Files to the Project  
NOTE  
You can also add files to the project by opening either My  
Computer or Microsoft Explorer, browsing to the directory  
where the prn files are stored, then selecting the files and  
dragging them into the Project box.  
1. Click Projects → Add File to Project.  
The Open dialog box appears.  
2. Highlight the.bin file you wish to add and click Open.  
The file name appears in the Project dialog box.  
3. Repeat steps 1 and 2 until all the files you wish to include in the  
project appear in the Project dialog box.  
To delete a file from the project, click the file name, then click  
Projects → Remove File from Project.  
Step 5: Check.bin File Settings and Save the Project  
1. To check the settings for the bin files, double-click the file name.  
The Edit Component Name and ID dialog box appears.  
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2. Here you can edit the  
• file name  
• ID number (the number you need to enter in the printer driver  
when printing overlays)  
• volume:  
0: = printer’s disk drive PCL partition  
1: = printer’s disk drive Common partition  
%disk0%: = printer’s disk drive PostScript partition  
2: = Flash memory PCL  
%Flash0% = Flash memory PostScript  
• path.  
3. Click OK.  
4. When you’re through reviewing the settings, click Projects →  
Save Project.  
Step 6: Download the Project to the Printer  
1. Click Projects → Send Project Files to Printer.  
Command Issued appears.  
2. Click OK.  
B: Test Printing PCL Macros  
1. With Storage Device Manager open and the appropriate printer  
icon highlighted, click Printers → Test Macro.  
The Test Macro dialog box appears.  
2. Enter the ID number for the macro file you wish to print (you can  
get this from the File List printout: look under Volume 0; e.g., for  
2:OKI.BIN, enter 2), then click OK.  
Command Issued appears.  
3. Click OK and wait for the macro to print.  
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Printing the File List  
To print out a list of files in the printer’s memory:  
1. With Storage Device Manager open, click Printers → Print File  
Listing.  
Command Issued appears.  
2. Click OK and wait for the File List to print.  
NOTE  
You can also print the File List from the printer’s menu:  
• Press MENU until INFORMATION MENU appears.  
• Press ITEM until PRINT FILE LIST appears.  
• Press SELECT.  
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Maintaining the Internal Hard Drive and Flash Memory  
HDD Print Jobs  
The HDD Print Jobs feature allows you to view and delete the Proof  
& Print and Secure Print files stored on the printer’s internal hard  
drive.  
1. Open Storage Device Manager and click the icon for the printer  
whose contents you wish to view.  
2. Click Printers → HDD Print Jobs.  
The HDD Print Jobs dialog box appears.  
3. Under Job Types, select Secure Jobs to view Secure Print jobs  
and/or Proof and Print Jobs to view Proof & Print jobs.  
• To view the jobs stored for a particular client, select View User  
Jobs under Access, then type in the client’s 4-digit User PIN  
and press Enter.  
• To view all stored jobs, select View All Jobs and type in your  
Administrator’s Password, then press Enter.  
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4. Delete the files.  
Important!  
You will not be prompted to confirm the deletion.  
• Click Cancel Job(s) to delete the files without printing them.  
• Click Print Job(s) to print the files out before they are auto-  
matically deleted.  
Show Resources  
Use the Show Resources feature to delete files from the internal hard  
drive and flash memory.  
1. Open Storage Device Manager and click the icon for the printer  
whose contents you wish to view.  
2. Click Printers → Show Resources.  
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3. Click the file(s) to be deleted (press Shift to select a span of files;  
press Ctrl to select additional files).  
• PCL Macro files are under Volume 0 (internal hard drive) or  
Volume 2 (flash memory).  
• PostScript Forms are under Volume &disk0% (internal hard  
drive) or%flash0% (flash memory).  
4. Click Printers → Delete File(s).  
5. Click Yes to confirm the deletion.  
6. Close the dialog box.  
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Using Overlays  
NOTES  
• Before overlays can be printed, they must be created in a  
software application and saved as a print file, then  
downloaded to the printer’s internal hard disk drive or  
flash memory using Storage Device Manager.  
• For Windows Me/98/95, the Overlay Feature is available  
only for the PCL driver. It is not available for the  
PostScript driver.  
General Information  
To use overlays, the Storage Device Manager software must be  
installed. In order to ensure enough memory is available for storing  
overlay files, it is recommended that the printer be equipped with the  
optional hard disk drive.  
You can save logos, letterheads, etc. as overlays  
• on the printer’s internal hard disk drive  
(maximum available space, 2 MB each for PCL Macros and  
PostScript Forms) or  
• in the printer’s flash memory  
(available space limited to about 0.5 MB each for PCL Macros  
and PostScript Forms)  
then add one or any combination of them to a file as it is being  
printed.  
Use overlays  
• in place of pre-printed stationery  
• to add your logo or company address to a document  
• to create forms from pre-stored modular pieces.  
Important!  
When the hard disk drive is installed, you must use the Shutdown  
Menu before turning the printer off.  
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• Overlay elements must be created in the software application  
of your choice, then stored on the printer’s hard drive using  
Storage Device Manager before they can be used.  
• If the hard disk memory is insufficient for the spooled data, the  
message DISK FULL appears.  
• If the software application has a collate print option, it must be  
turned OFF before you print overlays.  
• Overlay printing cannot be done using the Windows 2000  
PostScript driver or the Macintosh driver.  
Using Overlays: Windows 2000 and XP PCL  
In Windows 2000, overlays can only be printed using the PCL driver.  
Defining Overlays: 2000 PCL  
1. Click Start → Settings → Printers.  
2. Right click the PCL printer icon, then click Printing  
Preferences.  
The Printing Preferences dialog box appears.  
3. Click the Overlay tab.  
4. Click Define Overlays.  
5. Under Overlay Name, enter a name for the overlay.  
6. Under ID Value, enter the ID number for the file saved using the  
Storage Device Manager software (see the File List printout).  
7. In the Print on Pages drop-down list, select on which pages the  
overlay is to be printed, or select Custom and enter specific  
page numbers under Custom pages.  
8. Click Add, then click Close.  
The overlay you defined appears in the Defined overlays list.  
9. Click OK and close the Printers dialog box.  
Printing Using Overlays: 2000 PCL  
1. Open the document in the software application.  
2. Click File → Print.  
The Print dialog box appears.  
3. Click the Overlay tab.  
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4. Under Defined Overlays, click any overlays you wish to use (to  
select more than one, press the Ctrl key while selecting the  
names), then click Add.  
• Each name appears in the Active overlays box.  
• To print a sample of an overlay to see what it looks like, click  
the name under Defined Overlays, then click Test Print.  
• If you wish to add more overlays to the list, click Define over-  
lays, then fill in the appropriate information in the Define over-  
lays dialog box and click Close.  
5. Click Print using active overlays, then click Print.  
Editing Defined Overlays: 2000 PCL  
1. Click Start → Settings → Printers.  
2. Right click the PCL printer icon, then click Printing  
Preferences.  
The Printing Preferences dialog box appears.  
3. Click the Overlay tab.  
4. Click Define overlays.  
The Define overlays dialog box appears.  
5. Under Defined overlays, click the overlay to be edited.  
6. Make your changes, then click Apply.  
7. Click Close.  
8. Click OK and close the Printers dialog box.  
Deleting Defined Overlays: 2000 PCL  
1. Click Start → Settings → Printers.  
2. Right click the PCL printer icon, then click Printing  
Preferences.  
The Printing Preferences dialog box appears.  
3. Click the Overlay tab.  
4. Click Define Overlays.  
The Define Overlays dialog box appears.  
5. Under Defined overlays, click the overlay to be deleted.  
6. Click Remove, then click Close.  
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Using Overlays: Windows Me/98/95 PCL  
Defining Overlays: Me/98/95 PCL  
1. Click Start → Settings → Printers.  
2. Right click the PCL printer icon, then click Properties.  
The Properties dialog box appears.  
3. Click the Job Options tab, click the Overlay button.  
4. Click Define overlays.  
5. Under Overlay Name, enter a name for the overlay.  
6. Under ID Value, enter the ID number for the file saved using  
Storage Device Manager (see the File List printout).  
7. In the Print on Pages drop-down list, select on which pages the  
overlay is to be printed, or select Custom and enter specific  
page numbers under Custom pages.  
8. Click Add, then click Close.  
Each overlay you defined appears in the Defined overlay list.  
9. Click OK and close the Printers dialog box.  
Printing Overlays: Me/98/95 PCL  
1. Open the document in the software application.  
2. Click File → Print.  
The Print dialog box appears.  
3. Make sure the PCL driver is selected, then click Properties (or  
your application’s equivalent).  
The Properties dialog box appears.  
4. Click the Overlay tab.  
5. Under Defined Overlays, click any overlays you wish to use (to  
select more than one, press the Ctrl key while selecting the  
names), then click Add.  
The names appear in the Active overlays box.  
• To print a sample of an overlay to see what it looks like, click its  
name in the Defined overlays box, then click Test Print.  
• If you wish to add more overlays to the list, click Define over-  
lays, then fill in the appropriate information in the Define over-  
lays dialog box and click Close.  
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6. Click Print using active overlays, then click OK and print the  
document.  
Editing Defined Overlays: Me/98/95 PCL  
1. Click Start → Settings → Printers.  
2. Right click the PCL printer icon, then click Properties.  
The Properties dialog box appears.  
3. Click the Job Options tab. Click the Overlay button.  
4. Click Define overlays.  
The Define overlays dialog box appears.  
5. Under Defined overlays, click the overlay to be edited.  
6. Make any changes, then click Apply.  
7. Click Close.  
8. Click OK and close the Printers dialog box.  
Deleting Defined Overlays: Me/98/95 PCL  
1. Click Start → Settings → Printers.  
2. Right click the PCL printer icon, then click Properties.  
The Properties dialog box appears.  
3. Click the Job Options tab. Click the Overlay button.  
4. Click Define overlays.  
The Define overlays dialog box appears.  
5. Under Defined overlays, click the overlay to be deleted.  
6. Click Remove, then Close.  
7. Click OK and close the Printers dialog box.  
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Using Overlays: Windows NT 4.0 PCL  
Defining Overlays: NT 4.0 PCL  
1. Click Start → Settings → Printers.  
2. Right click the PCL printer icon, then click Document Defaults.  
The Default dialog box appears.  
3. Click the Job Options tab. Click the Overlay button.  
4. Click Define overlays.  
The Define overlays dialog box appears.  
5. Under Overlay Name, enter a name for the overlay.  
6. Under ID Value, enter the ID number for the file saved using  
Storage Device Manager (see the File List printout).  
7. In the Print on Pages drop-down list, select on which pages the  
overlay is to be printed, or select Custom and enter specific  
page numbers under Custom pages.  
8. Click Add, then click Close.  
The overlays you defined will appear in the Defined overlays  
window.  
9. Click OK and close the Printers dialog box.  
Printing Overlays: NT 4.0 PCL  
1. Click File → Print.  
The Print dialog box appears.  
2. Make sure the PCL driver is selected, then click Properties (or  
your application’s equivalent).  
The Properties dialog box appears.  
3. Click the Overlay tab.  
4. Under Defined Overlays, click any overlays you wish to use (to  
select more than one, press the Ctrl key while selecting the  
names), then click Add.  
The names appears in the Active overlays box.  
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NOTE  
To print a sample of an overlay to see what it looks like, click  
its name in the Defined Overlays box, then click Test Print.  
If you wish to add more overlays to the list, click Define  
Overlays, then fill in the appropriate information in the  
Define overlays dialog box and click Close.  
5. Click Print using active overlays, then click OK and print the  
document.  
Editing Defined Overlays: NT 4.0 PCL  
1. Click Start → Settings → Printers.  
2. Right click the PCL printer icon, then click Document Defaults.  
The Defaults dialog box appears.  
3. Click the Job Options tab. Click the Overlay button.  
4. Click Define Overlays.  
The Define overlays dialog box appears.  
5. Under Defined overlays, click the overlay to be edited.  
6. Make your changes, then click Apply.  
7. Click Close.  
8. Click OK and close the Printers dialog box.  
Deleting Defined Overlays: NT 4.0 PCL  
1. Click Start → Settings → Printers.  
2. Right click the PCL printer icon, then click Document Defaults.  
The Defaults dialog box appears.  
3. Click the Job Options tab. Click the Overlay button.  
4. Click Define Overlays.  
5. Under Defined overlays, click the overlay to be deleted.  
6. Click Remove, then Close.  
7. Click OK and close the Printers dialog box.  
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Defining Overlays: NT 4.0 PCL  
1. Click Start → Settings → Printers.  
2. Right click the PostScript printer icon, then click Document  
Defaults.  
The Default dialog box appears.  
3. Scroll down to Layout, and click Overlay.  
4. Under Change ‘Overlay’ Setting, click Use Overlay.  
5. Click Setting of Overlay.  
The Setting of Overlay dialog box appears.  
Set up an Overlay Group:  
6. Click New.  
The Define Overlays dialog box appears.  
7. Under Group Name, enter a name for the group of overlays you  
are creating.  
8. In the Print on Pages drop-down list, select on which pages the  
overlay is to be printed, or select Custom and enter specific  
page numbers under Custom pages.  
9. Under Overlay Name, type in the name of the overlay file  
exactly as it was stored using Storage Device Manager (see the  
File List printout).  
Overlay file names are case sensitive.  
10. Click Add.  
11. Repeat steps 9 and 10 to add additional overlays (maximum of  
three per group).  
12. Click OK.  
To create additional overlay groups (up to 32 can be defined), repeat  
steps 6 to 12 above.  
Save Your Settings  
13. Click OK twice and close the Printers dialog box.  
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Using Overlays: Windows NT 4.0 PostScript  
Defining Overlays: NT 4.0 PostScript  
1. Click Start → Settings → Printers.  
2. Right click the PostScript printer icon, then click Document  
Defaults.  
The Default dialog box appears.  
3. Click the Job Options, and click Overlay.  
4. Click New.  
The Define Overlays dialog box appears.  
5. Under Overlay Name, enter a name for the group of overlays  
you are creating.  
6. In the Print on Pages drop-down list, select on which pages the  
overlay is to be printed, or select Custom and enter specific  
page numbers under Custom pages.  
7. Under Form Name, type in the name of the overlay file exactly  
as it was stored using the Storage Device Manager software  
(see the File List printout), including the file extension.HST.  
Overlay file names are case sensitive.  
8. Click Add.  
9. Repeat steps 7 and 8 to add additional overlays (maximum of  
three per group).  
10. Click OK.  
To create additional overlay groups (up to 32 can be defined), repeat  
steps 5 to 10 above.  
11. Click OK twice and close the Printers dialog box.  
Printing Using Overlays: NT 4.0 PostScript  
1. Open the document in the software application.  
2. Click File → Print.  
The Print dialog box appears.  
3. Scroll down to Layout, then click Use Overlay.  
4. Click Setting of Overlay.  
The Setting of Overlay dialog box appears.  
5. Select the Overlay group(s) you wish to print, then click Add.  
The group will appear in the Active Overlay Groups list.  
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6. Click OK twice and print the document.  
Editing Defined Overlays: NT 4.0 PostScript  
1. Click Start → Settings → Printers.  
2. Right click the PostScript printer icon, then click Document  
Defaults.  
The Defaults dialog box appears.  
3. Scroll down to Layout, and click Overlay.  
4. Click Setting of Overlay.  
The Setting of Overlay dialog box appears.  
5. Under Defined Overlay Groups, click the name of the group  
you wish to modify, then click Edit.  
The Define Overlays dialog box appears.  
6. Make your changes, then click OK.  
7. Click OK twice and close the Printers dialog box.  
Deleting Defined Overlays: NT 4.0 PostScript  
1. Click Start → Settings → Printers.  
2. Right click the PostScript printer icon, then click  
Document Defaults.  
The Default dialog box appears.  
3. Scroll down to Layout, and click Overlay.  
4. Click Setting of Overlay.  
The Setting of Overlay dialog box appears.  
5. Click the name of the Defined Overlay Group you wish to  
remove, then click Delete and click Yes to confirm the deletion.  
6. Click OK twice and close the Printers dialog box.  
Additional Information  
For more information, click Help in the Storage Device Manager  
program.  
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PrintSuperVision Utility  
General Information  
PrintSuperVision is a web-based application for managing printing  
devices connected to a network. PrintSuperVision provides access to  
networked printer data for monitoring, reporting and managing  
networked printers. It provides a full range of management functions  
for Oki printers, and for other brands of printers as well.  
Installing PrintSuperVision  
1. Place the driver CD supplied with your printer in your CD-ROM  
drive and wait for the Menu Installer to open.  
(If the CD does not AutoPlay, click Start → Run → Browse.  
Browse to your CD-ROM and double-click Install.exe, then click  
OK.)  
2. Click Next to accept the terms in the license agreement.  
3. Click Network Software → Administration Tools →  
PrintSuperVision and follow the on-screen instructions.  
Features  
• Provides real-time status of all your printers to monitor and report  
printer usage, manage consumables usage and replenishment.  
• Interfaces to the system via a standard web browser enabling you  
to check on printer status and compatible multi-function devices  
from anywhere on the web.  
• Performs initial discovery and configuration of printing devices  
connected to network.  
• Lets you view groups of printers by list, floorplan or maps.  
• Monitors devices over time, including maintenance data, and  
saves data for statistical reports.  
• Sends mail alerts of events affecting device functionality.  
• Generates reports on-screen or in XHTML, Excel, XML, Text, and  
CSV formats.  
• Integrates with Oki Data’s on-line web support.  
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Additional Information  
For more information:  
• See your on-line OkiLAN® 8100 SoftNIC User’s Guide (on the  
Drivers CD supplied with your printer  
or  
• Click on Help in the PrintSuperVision program.  
Network Printer Status Utility  
This utility creates an additional tab (STATUS) in the PostScript and  
PCL drivers that allows the client to monitor the selected printer’s  
status.  
Installing The Network Printer Status Utility  
1. Place the driver CD supplied with your printer in your CD-ROM  
drive and wait for the Menu Installer to open.  
(If the CD does not AutoPlay, click Start → Run → Browse.  
Browse to your CD-ROM and double-click Install.exe, then click  
OK.)  
2. Click Next to accept the terms in the license agreement.  
3. Click Network Software → Administration Tools → Network  
Printer Status and follow the on-screen instructions.  
To Open The Network Printer Status Utility  
1. Click Start → Settings → Printers. Right-click the Oki Printer  
icon, click Properties.  
2. Click on the STATUS tab.  
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3. Click UPDATE to see the device settings. The following window  
displays:  
Click on an item to see this information:  
Trays:  
Paper Type, weight, size  
Installed/not installed  
Duplex:  
Disk/Memory:  
RAM size and % used;  
Flash Memory size and % used  
Toner Remaining:  
% toner remaining is shown for each  
cartridge.  
NOTE  
If the Automatic Status Check box is checked, this utility will  
“ping” the printer each time you open the Printer Properties  
dialog in the printer driver. This will severely slow down the  
opening of this dialog.  
To save time, click Update to refresh the display.  
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Oki LPR Utility  
The LPR Utility allows you to print directly to a printer on the network  
without a print server. It creates an Oki Printer Port, and installs a  
pop-up status box so you can monitor the printer status.  
LPR operates in Windows Me/98/95, Windows NT 4.0, Windows  
2000, and Windows XP operating systems.  
How to Install  
The LPR Utility supports TCP/IP. Your network administrator will first  
need to set up an IP address and TCP/IP properties for your printer.  
1. Place the driver CD supplied with your printer in your CD-ROM  
drive and wait for the Menu Installer to open.  
(If the CD does not AutoPlay, click Start Æ Run Æ Browse.  
Browse to your CD-ROM and double-click Install.exe, then click  
OK.)  
2. Click Next to accept the terms in the license agreement.  
3. Click Network Software → Administration Tools → Oki LPR  
and follow the on-screen instructions.  
LPR Status box  
The LPR Utility Status Box displays the following information:  
• Printers: Names of added printers (You can add up to 30 printers)  
• Status: LPR Utility status (empty, connecting, sending, paused,  
checking status, not connected)  
• Finish: Number of completed jobs.  
• Queue: Number of jobs waiting to be printed.  
Additional Information  
For help using the LPR Utility, click on HELP in the program.  
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Print Job Accounting Utility (optional  
software)  
Introduction  
Oki Print Job Accounting software, designed specifically for Oki  
printers, provides job accounting features that allow you to track  
printer usage, calculate printing costs, and specify user access.  
Print Job Accounting requires a Server computer using Windows and  
a series of Client computers, including both Windows and Macintosh  
versions. See “Operating System Requirements” on page 327.  
NOTE  
The optional Oki Print Job Accounting software requires  
that your printer have the optional Hard Disk Drive installed.  
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With Print Job Accounting  
• You can limit use of color printing to contain costs.  
• You can monitor exactly how much each user prints and use that  
information to plan equipment allocation.  
For each printer user, you can:  
• set print enabled/disabled or color print enabled/disabled  
• set upper limits for items such as printed pages  
• log selected items, including:  
– the date  
– user name  
– printer name  
– document name (Note: the information on document names  
cannot be acquired while printing from some Windows  
applications or from a Macintosh.)  
– number of printed pages broken down by color versus  
monochrome  
– paper size  
– Simplex or Duplex printing, etc.  
• set up an account, allowing printing only within the limits set*.  
For each printer, you can:  
• set fees by sheets, paper sizes, and so forth  
• set print enabled/disabled or color print enabled/disabled  
• set upper limits for items such as printed pages  
• set up an account, allowing printing only within the limits set*.  
*NOTE  
Whether the upper limits have been exceeded or not is  
checked according to the set interval time. Even if the upper  
limits have been exceeded, printing can continue as long as  
it is within the interval time.  
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For Print Logs, you can:  
• export print logs as comma-separated value (csv) files, which can  
be imported into any spreadsheet software program.  
• acquire a print log for print jobs sent from a client directly to a  
printer, bypassing the print server.  
• accurately record printed pages through print logs even when a  
user has cancelled his/her print jobs or paper jams have occurred.  
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Installation  
Operating System Requirements  
Server Computer  
The Server Software must be run under  
• Windows 2000  
• Windows XP, or  
• Windows NT 4.0 (SP6 or later)  
with the latest Service Packs installed. A connection to the printer  
which will be managed is also required, this can be a direct  
connection (USB or Parallel), or a network TCP/IP connection.  
The Server Software acquires and saves print logs at the time  
specified. Up to five times can be set per day. If the Server computer  
is shut down, the software cannot acquire print log information.  
Therefore, the Server computer must be running continuously, or at  
least be running at the specified time(s) each day.  
Client Computers  
Client computers can run under any of the following:  
• Windows 95  
• Windows 98  
• Windows Me  
• Windows 2000  
• Windows XP  
• Windows NT4.0 (SP6 or later)  
• Macintosh OS 8.x  
• Macintosh ODS 9.04 to 9.2  
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Print Job Accounting Software Overview  
To use Print Job Accounting, you need to install both the Server and  
Client Software and you must install one or both of the ES 1220n  
drivers supplied on the CD which came with your printer.  
1. Server Software  
This is a management tool for the system manager. It registers  
printers and users and sets print limits. Even when it is not  
running, this tool acquires and saves print logs at the set interval  
time.  
Install the Server Software on the computer which will function as  
the system's Server. This can be the same computer on which the  
other server software, such as file server and print server, are  
installed.  
2. Client Software  
This software gets installed, along with the printer driver, on each  
client computer. It is used to set up the ES 1220n driver(s) as the  
Print Job Account Printer Driver(s).  
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Installing The Print Job Accounting Software  
Installing the Server Software  
1. Place the “Drivers, Color and Network Utilities“ CD supplied with  
your printer in the CD-ROM drive on the Server computer and  
wait for the Menu Installer to open.  
If the CD does not AutoPlay, click Start → Run → Browse.  
Browse to your CD-ROM and double-click Install.exe, then click  
OK.  
2. Click Next to accept the terms in the license agreement.  
3. Click Network Software → Administration Tools → Job  
Accounting → Server and follow the on-screen instructions. Be  
sure to note the Server ID that is issued. You will need this later.  
Installing the Client Software on WIndows Computers  
1. Place the driver CD supplied with your printer in the CD-ROM  
drive of the Client computer and wait for the Menu Installer to  
open.  
If the CD does not AutoPlay, click Start Æ Run Æ Browse.  
Browse to your CD-ROM and double-click Install.exe, then click  
OK.  
2. Click Next to accept the terms in the license agreement.  
3. Click Network Software → Administration Tools → Job  
Accounting → Client and follow the on-screen instructions.  
Activating the Client Software on Macintosh Computers  
Normally, the Oki Job Accounting software is automatically installed  
when you install the printer driver. To activate Job Accounting:  
1. Select Print Desktop... on the File menu.  
2. Ensure that your printer model is selected, then click General  
and select Plug-in Preferences.  
3. Open the Print Time Filters menu, then check Print Time  
Filters, JobType and JobAccounting.  
4. Click Save Settings, then click OK.  
5. Click Cancel.  
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User Name Versus Account ID  
The Difference  
The User Name is displayed whenever print logs are displayed, and  
its sole purpose is to make it easy to see who has been printing.  
Account ID is the number Job Accounting actually utilizes to identify  
users.  
The User Name does not necessarily need to be the same as  
Windows Login User Name.  
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Account ID  
An Account ID has to be assigned to each user. If the same Account  
ID is assigned to different users, all the print jobs they have made will  
be added up as the same user when the System totals up.  
• Users who do not have their own Account ID will be recognized as  
Unregistered ID(0).  
• Account ID values of 1 through 1879048191 can be assigned.  
• All Account IDs must be set in the Server computer for each of the  
Client computers that will be allowed to print to a specific printer.  
Examples of assigning Account ID  
To permit only some users to print.  
In this case, you need not necessarily assign an Account ID to  
each and every user. You assign one only to those users who are  
permitted to print. All other users will be recognized as  
Unregistered ID(0) and all you have to do is to inhibit printing by  
Unregistered ID users.  
To permit only some users to print in color  
You can prevent any Unregistered ID users from printing in color,  
in the same way as above.  
To set the print limits and collect print logs by departments  
In this case, you need not necessarily assign an Account ID to  
each and every user. All you have to do is to assign an Account ID  
to each department and specify the Group Name in place of User  
Name.  
To set the print limits and collect print logs for each user  
Here, you need to assign an Account ID to each individual user  
and ensure that you do not to assign the same Account ID to  
more than one.  
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Using the Server Software  
• “Starting the Server Software” see page 332  
• “Setting Account IDs on the Server Computer” see page 333  
• “File Pull-down Menu” see page 333  
• “Printer Pull-down Menu” see page 334  
• “Help Pull-down Menu” see page 335  
• “How to Add a Printer” see page 337  
• “How to Change Account ID settings” see page 342  
• “How to set up the Log Display” see page 343  
• “How to Read Logs” see page 344  
Starting the Server Software  
Click Start → Programs → Okidata → Print Job Accounting →  
Print Job Accounting.  
The following window appears:  
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Setting Account IDs on the Server Computer  
Start up the Server Software, then click Printer → Add Printer to  
register printers. You can set an Account ID for each printer at this  
time. Even after having registered the printers, you can still add to or  
change them. Therefore, you need not necessarily set an Account ID  
for each printer when registering.  
For more information, “How to Add a Printer” on page 337.  
File Pull-down Menu  
Exit  
Closes the application.  
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Printer Pull-down Menu  
(for more information, see NOTES box below)  
Add a Printer  
Registers a new printer.  
Delete a Printer*  
Start/End Log*  
Deletes a registered printer.  
Starts/ends the process of acquiring  
information for logs from the printer at the set  
interval time.  
Acquire a Log*  
Setting the Time*  
Define Fees  
Acquires a print log saved in the printer.‡  
Sets the present time in the printer.**  
Sets up and selects fees.  
Properties  
Sets the printer properties.  
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Log Pull-down Menu  
(for more information, see NOTES box below)  
Display Logs†  
Display Total†  
Changes the display from Total to Logs.  
Changes the display to Total per Printer,  
Account ID or month.  
Export Report  
Logs†  
Exports the required fields for the report macro  
in a .csv file.  
Export Logs†  
Export Total†  
Exports the log as a .csv file.  
Exports totals by Printer, Account ID or  
month as a .csv file.  
Delete the log†  
Display Details  
Deletes the selected log  
Switches Default display/Details display.‡  
Display/ExportItem Selects the items to be displayed at Default  
Settings  
Display.‡  
Log Storing  
Folder…  
Sets where you wish to store the logs.  
Refresh Display  
Refreshes the display.  
Help Pull-down Menu  
Server ID  
Help  
Displays Server ID.  
Displays the Help Topics window with  
Contents, Index and Find tabs.  
Version Info  
Displays version information.  
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NOTES  
*
Before running this menu, select the subject printer from  
the “Printer Tree” on the Select pane (Left side of  
window).  
† Before running this menu, select the subject item from  
the “Log Tree” on the Select pane (Left side of window). If  
you select “Log”, all items will be subject to displaying/  
exporting. If you select one printer, only that printer will  
be subject to displaying.  
** If the printer has been switched on and off, the correct  
time will not be set in the printer until the next time printer  
logs are acquired. You need only do this if the printer has  
been switched on and off in between acquisition of logs.  
‡ Run the “Update to the latest status” menu in order to  
update the information on the log pane after having run  
this menu.  
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How to Add a Printer  
To use this System, you need to register printers in the Server  
Software.  
Check that the printers to be managed by this System are powered  
up and properly connected, and then register them by following the  
procedure below.  
1. Select Add a printer from the Printer menu. The following  
window will appear.  
• Select the appropriate box(es).  
• To search printers, select Search printers... and click on the  
Next button.  
• To specify the address directly, select Specify the printer...  
and click the Next button.  
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2. Searching printers will prompt the following window to appear:  
Only those printers supported by this System will be searched. If  
no search can be made, check to see the printers being searched  
are online and properly connected.  
Select the printer you want to register from the list of printers  
searched and click the Next button.  
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3. The following window appears. Use it to set up the printer.  
Acquire Logs  
You can designate time to acquire logs by an interval or up to five  
specific times per day. If this value exceeds 24 hours, it is set to  
24 hours.  
Fees  
In the combo box, select a fee definition. Some fee settings are  
available with defaults, and can also be defined. For definition,  
refer to “How to set up fees.”  
Operation at log full  
You can select an operation that a printer performs when the  
buffer for log storing becomes full and cannot store any more logs  
from the combo box. There are the following three options.  
Cancel the job:  
Cancels the jobs once the buffer is full.  
Does not acquire log: Prints without acquiring logs once the buffer  
is full.  
Delete old logs:  
Deletes old logs and stores new logs.  
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Inhibit the initialization of HDD  
This controls whether or not Printer Flash and the Hard Disk Drive  
(HDD) can be initialized. If initialization is inhibited, a user cannot  
delete the log using the printer’s front panel. Use this in order to  
prevent the logs stored in the printer from being deleted.  
Usage Limits  
You can set usage limits for unregistered users (data without ID)  
and for local print (print from operator panel such as menu map  
or file list). When “Printing not permitted” is set, users cannot  
change other settings.  
Printing not permitted:  
Inhibit color printing:  
All printing is cancelled.  
Color data printing is cancelled.  
4. Next, set up the Register Account ID.  
Define Fees  
Clicking on the Define fees button will display the window for  
setting up/selecting fees. Clicking on the Add or Property button  
will display the following window.  
Simple settings (Fee charged per sheet)  
You can set a fee to be charged per sheet of color/mono print.  
Select the Simple settings radio button, and enter a fee per  
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sheet in the edit box of color/mono. With this setting, a fixed fee  
is charged regardless of paper size, paper source tray or media  
type.  
Detailed settings  
You can select the Detailed settings radio button, and set fees  
for Pages, Finisher, Printer use time, Paper size, Tray and Media.  
Only the items checked under each tab are valid, and the total fee  
for the valid items will be charged.  
How to change printer properties  
To change the settings of a printer that you have already  
registered, select the subject printer from the “Printer Tree” on the  
Selection pane (left side of window) and then Property from the  
Printer menu; the following window displays.  
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How to Change Account ID settings  
To change the settings of an already registered Account ID, double-  
click the user listed in the Account ID list box; the following window  
displays.  
Usage limits  
You can set usage limits for a Job Account ID. When “Printing not  
permitted” is selected, other settings cannot be changed. Printing not  
permitted: All printing is cancelled. Inhibit color printing: Color data  
printing is cancelled.  
Limit  
You can set a limit for the Job Account ID by total pages, total dollars  
or both.These limits will be checked at the selected interval or at the  
time setting for the log. When checked, the limit on the right side is  
valid.  
Valid period  
You can set a validity period for the limit specified above.  
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How to set up the Log Display  
In order to display a log, select a log you want to display from the  
“LogTree” and select “Display Log” in Log menu. When you select  
Printer or Date in the “Log Tree”, all the logs are displayed. If you  
select a printer name from Printers in the “Log Tree”, all the logs for  
the printer are displayed. If you select Month from Date in the “Log  
Tree”, all the logs for the month are displayed. Double-clicking an  
item in the “Log Tree” also displays logs.  
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How to Read Logs  
The items that are displayed as print logs are as follows:  
Column  
Log No.  
Description  
The ID of the Job  
Account ID  
User  
User Account ID  
User Name  
Document Name  
Total Sheets  
Pages  
Document Name  
Number of sheets of paper  
Number of printed sides  
Result - Printed, Rejected etc.  
Paper size used  
Status  
Paper Size  
Mediaa  
Paper type used - Transparency etc.  
Paper type used - Light, Medium etc.  
Paper Typea  
Duplex Print  
Sheets  
Simplex or Duplex  
Number of sheets of paper  
Number of sides printed in color  
Color  
Mono  
Number of sides printed in  
Monochrome  
Staple  
Number of staples used  
Time the log was acquireda  
Time the log was acquired from the  
printer (completed)  
Time the log acquisition  
starteda  
Time the log was acquired from the  
printer (started)  
Time the process begana  
Time the process endeda  
Time the job processing started  
Time the job processing ended  
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Time printing begana  
Time printing endeda  
Off-line time during processinga  
Off-line time during printinga  
Tray1a  
Time the printing process started  
Time the printing process ended  
Offline time during processing (if any)  
Offline time during printing (if any)  
Number of sheets fed from Tray1  
Number of sheets fed from Tray2  
Number of sheets fed from Tray3  
Number of sheets fed from Tray4  
Number of sheets fed from Tray5  
Tray2a  
Tray3a  
Tray4a  
Tray5a  
Multi-Purpose Traya  
Number of sheets fed from Multi-  
Purpose Tray  
Envelope Feedera  
Number of sheets fed from Envelope  
Feeder  
600dpia  
Number of sides printed in 600 dpi  
1200x600dpia  
Number of sheets printed in 1200 x 600  
dpi  
1200dpia  
Number of sheets printed in 1200 dpi  
a. This item is not displayed by default. To display it, run the “Log-Display  
Details menu or select the Item that is displayed on the “Log-Display/  
Export Item Settings” menu and run “Log-Display logs.“  
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Using the Client Software  
Starting the Client Software  
Click Start → Programs → Okidata → Print Job Accounting  
Client → Change Job Accounting Mode.  
Setting Account ID on the Client Computers  
First, start up the Client Software on the Client computer, then set the  
Job Account Mode.  
There are four Job Account Modes:  
• Tab  
• Popup  
• Hide  
• Not Supported  
Decide which mode you wish to use.  
Tab mode  
In this mode, the tab for setting the User Name and Job Account  
ID will be displayed under Job Account Printer Driver Property.  
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This mode should be selected when the computer is used by one  
person.  
Popup mode  
In this mode, the dialogue box for entering the User Name and  
Job Account ID will be displayed every time printing is run. A  
printer user enters their assigned User Name and Account ID to  
print, This mode is useful if several people share the same  
computer.  
Hide mode  
In this mode, a System administrator creates an ID file that  
describes the information on all users. Next, the user clicks on the  
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Import ID File button in the Client Software on each Client PC,  
and then specifies this file.  
Printer users need not know anything about their own Account ID.  
This ID file describes the information on each and every user in  
one line, using the following format. Use the extension “.” to save  
the file.  
Login User Name,Account ID {,User Name]  
Login User Name  
User name entered when logging onto Windows.  
Account ID corresponding to the user name.  
Account ID  
{User Name}  
User name displayed in this System.  
This is optional. If this is unspecified, the Login User  
Name will be used as the User Name.  
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[Not supported] mode  
In this mode, all jobs to be printed will be recognized as  
Unregistered ID(0).  
NOTE  
For print jobs recognized as Unregistered ID, you can set it  
so they are permitted or refused for printing, but document  
names will not be displayed on the print logs.  
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Troubleshooting  
Q. The printer I selected is not shown in the “Printer - Add a  
printer” menu.  
A. If it is offline, the printer will not be shown. Check to see that the  
printer is not offline. There are times the printer is not shown  
during printing. Wait for a while and try again. If it is still not  
shown, specify that printer's IP address.  
Q. The content of Log Pane (right side of window) is not  
updated.  
A. Run the “Log - Update to the latest status” menu.  
Q. The following message was displayed: “Cannot connect to  
the printer. Wait for a while and try again.”  
A. Check that the printer is not offline. This message is sometimes  
displayed during printing. Wait for a while and try again.  
Q. The following message was displayed in the “Printer - Delete  
a Printer” menu. “Cannot delete while log is being acquired.”  
A. Run the “Printer - Start/End Log” menu first to cancel the process  
by which print logs are acquired from the printer at the set interval  
time, and then run the “Printer - Delete a Printer” menu.  
Q. The following message was displayed in the “Printer -  
Acquire a Log” menu. “This processing cannot do between  
acquisition of a Log.”  
A. Print log is already being acquired from the printer at this time.  
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Known Problems/Solutions  
1. When using PS Duplex printing, if the reverse side is blank it is  
not counted as a page.  
2. Installer installs a file for the currency unit according to the  
system’s standard Regional Setting. If the correct file is not  
installed, please check the Regional Setting. If you wish to set to  
the system standard, check “Set as system default local” under  
“Regional Setting.”  
3. Printing with Network Menu’s “PRINT SETTING” is handled as  
an unregistered user job, and will not be recognized as a local  
print job.  
4. PostScript printer drivers (Macintosh) do not store document  
names in log.  
5. In applications that create their own PS codes when using the  
Windows PS driver, the Job Accounting command (Job Account  
ID, user name) will not be output. Examples of such applications  
include: Adobe PageMaker and CorelDraw (when the “Use PPD”  
check box is checked in the Print dialog box.)  
6. If you print from Win2000 (Client) to Win2000 (Shared Printer  
Job Account Mode already set), you have to remove the check  
from the “Enable advanced printing features” under the  
“Advanced” tab in the shared printer’s Properties. Removing the  
check, however, will disable both the Booklet (PCL) and Page  
Order (PS) features.  
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Uninstalling the Job Accounting Software  
To Uninstall the Server Software  
FIrst, delete all printers:  
1. Select a printer in the left pane of Server Software.  
2. Select Start/end log from the Printer menu.  
NOTE  
At this stage the Server Software stops acquiring print logs  
from the printer at the set interval time, but the printer will  
continue logging until deleted. Therefore, be sure to run  
“Delete a printer” without fail before uninstalling the Server  
Software.  
3. Select Delete a printer from the Printer menu.  
NOTE  
If you run Delete a printer from the Printer menu, you will be  
asked if you want to delete the print log for the jobs that have  
been printed by that printer. Even if you select “No” at this  
point, unless you register the printer again, the print log for  
those jobs cannot be referenced. If you need the log even  
after deletion of the printer, be sure to select Export Logs  
from the Log menu, then save them in the file before  
deleting the printer.  
Then, Uninstall the Server Software:  
Click Start → Programs → Okidata → OKI Print Job Accounting  
→ Delete OKI Print Job Accounting.  
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To Uninstall the Client Software  
On each Client computer, click Start → Programs → Okidata →  
OKI Print Job Accounting Client → Delete OKI Print Job  
Accounting client.  
Checking the Printer Status  
Click the WEB SETTING button. The following window displays:  
Click on the items listed on the left to see:  
• Network Summary  
• Login for Administrators  
• Job Login  
• Printer Menu  
To see real-time printer status, click the UPDATE STATUS button.  
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