4600 MFP Option
Scanner User’s Guide for the C782n, C772n series
printers
February 2007
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc.,
registered in the United States and/or other countries.
© 2006 Lexmark International, Inc.
All rights reserved.
740 West New Circle Road
Lexington, Kentucky 40550
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CAUTION: Follow these guidelines whenever moving the equipment to avoid injuring yourself or damaging the MFP.
•
•
•
•
•
•
Always turn off the MFP using the printer power switch.
Lock the scanner mechanism.
Disconnect all cords and cables from the MFP before attempting to move the MFP.
Remove the scanner from the top of the printer.
Failure to repackage the MFP properly for shipment can result in damage to the MFP not covered by the MFP warranty.
Damage to the MFP caused by improper moving is not covered by warranty.
CAUTION: The printer weighs 48–82 kg (105–181 lb). It requires at least three (3) people to lift it safely. Use the printer handholds to lift
it, do not lift by the front of the printer, and make sure your fingers are not under the printer when you set it down.
CAUTION: The inside of the printer may be hot. Allow the printer to cool before touching any internal components.
CAUTION: Certain floor-mounted configurations require additional furniture for stability. More information is available on our
Lexmark Web site at www.lexmark.com/multifunctionprinters.
Static sensitivity notice
Warning: This symbol identifies static-sensitive parts. Do not touch in the areas near these symbols without first touching the
metal frame of the MFP.
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Contents
Chapter 1: Learning about the MFP .................................................................................. 8
Basic functions of the scanner .........................................................................................................................8
Automatic document feeder and flatbed ..........................................................................................................8
Understanding the MFP control panel .............................................................................................................8
Using the LCD touch-screen buttons .............................................................................................................14
Menus ............................................................................................................................................................20
Chapter 2: Copying ........................................................................................................... 21
Quick copy .....................................................................................................................................................21
Multiple page copying ....................................................................................................................................21
Using the flatbed ............................................................................................................................................22
Understanding the copy screens and options ................................................................................................22
Copying from one size to another ..................................................................................................................24
Making transparencies ...................................................................................................................................24
Copying to letterhead .....................................................................................................................................24
Copying photographs .....................................................................................................................................24
Making copies using media from a selected tray ...........................................................................................25
Copying mixed-sized media ...........................................................................................................................25
Setting the duplex option ...............................................................................................................................26
Reducing and enlarging copies .....................................................................................................................26
Adjusting copy quality ....................................................................................................................................26
Setting collation options .................................................................................................................................27
Placing separator sheets between copies .....................................................................................................27
Setting paper saving options .........................................................................................................................27
Placing the date and time at the top of each page ........................................................................................28
Placing an overlay message on each page ...................................................................................................28
Creating a custom job (job build) ...................................................................................................................28
Canceling a copy job .....................................................................................................................................29
Copy tips ........................................................................................................................................................29
Chapter 3: E-mail .............................................................................................................. 30
Entering an e-mail address ............................................................................................................................30
Using a shortcut number ................................................................................................................................30
Using the address book .................................................................................................................................31
E-mailing to a profile ......................................................................................................................................31
Adding e-mail subject and message information ...........................................................................................31
Changing the output file type .........................................................................................................................32
E-mailing color documents ............................................................................................................................32
Creating an e-mail shortcut ............................................................................................................................32
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Contents
Creating an e-mail profile ...............................................................................................................................33
Canceling an e-mail .......................................................................................................................................33
Understanding e-mail options ........................................................................................................................33
E-mail server setup ........................................................................................................................................35
Address book setup .......................................................................................................................................35
Chapter 4: Faxing .............................................................................................................. 36
Sending a fax .................................................................................................................................................36
Using fax destination shortcuts ......................................................................................................................37
Using the address book .................................................................................................................................37
Sending faxes from a computer .....................................................................................................................37
Creating shortcuts ..........................................................................................................................................38
Understanding fax options .............................................................................................................................39
Changing the fax resolution ...........................................................................................................................40
Adjusting the Darkness setting ......................................................................................................................40
Sending a fax at a later time ..........................................................................................................................40
Cancel an outgoing fax ..................................................................................................................................41
Viewing a fax log ............................................................................................................................................41
Fax tips ..........................................................................................................................................................41
Chapter 5: FTP .................................................................................................................. 42
Entering the FTP address ..............................................................................................................................42
Using a shortcut number ................................................................................................................................42
Using the address book .................................................................................................................................42
Creating shortcuts ..........................................................................................................................................43
FTP options ...................................................................................................................................................43
FTP tips .........................................................................................................................................................45
Chapter 6: Scanning to a PC or USB flash memory device .......................................... 46
Create a scan to PC profile ............................................................................................................................46
Understanding scan to PC options ................................................................................................................47
Scanning to a USB flash memory device .......................................................................................................48
Scanning tips .................................................................................................................................................48
Chapter 7: Printing ............................................................................................................ 49
Printing from a USB flash memory device .....................................................................................................49
Canceling a print job ......................................................................................................................................50
Printing the menu settings page ....................................................................................................................52
Printing a network setup page .......................................................................................................................52
Printing a font sample list ...............................................................................................................................52
Printing a directory list ...................................................................................................................................52
Printing confidential and held jobs .................................................................................................................53
Printing on specialty media ............................................................................................................................56
Loading standard trays and optional trays .....................................................................................................57
Loading the multipurpose feeder ...................................................................................................................61
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Contents
Linking trays ...................................................................................................................................................62
Supported print media ...................................................................................................................................63
Selecting print media .....................................................................................................................................67
Storing print media .........................................................................................................................................71
Avoiding jams ................................................................................................................................................71
Chapter 9: Installing and removing options ................................................................... 73
Accessing the printer system board ...............................................................................................................73
Installing a memory card ................................................................................................................................74
Installing a firmware card ...............................................................................................................................75
Installing the interface card ............................................................................................................................76
Replacing the access cover plate ..................................................................................................................77
Chapter 10: Maintaining the MFP .................................................................................... 78
Determining the status of supplies .................................................................................................................79
Ordering supplies ...........................................................................................................................................79
Recycling Lexmark products ..........................................................................................................................80
Cleaning the scanner glass and backing material .........................................................................................80
Cleaning the automatic document feeder ......................................................................................................81
Scanner registration .......................................................................................................................................82
Removing the scanner top .............................................................................................................................83
Moving the MFP .............................................................................................................................................84
Chapter 11: Clearing jams ................................................................................................ 85
Identifying jams ..............................................................................................................................................85
Printer access doors and trays ......................................................................................................................86
Understanding printer jam messages ............................................................................................................87
Clearing scanner jams ...................................................................................................................................88
Chapter 12: Administrative support ................................................................................ 89
Adjusting control panel brightness .................................................................................................................89
Restoring factory default settings ..................................................................................................................89
Adjusting screen timeout ...............................................................................................................................90
Adjusting Power Saver ..................................................................................................................................90
Configuring the MFP ......................................................................................................................................91
Encrypting the hard disk ................................................................................................................................97
Hard disk wiping ............................................................................................................................................98
Using the Restricted Server List function .......................................................................................................98
Chapter 13: Troubleshooting ........................................................................................... 99
Understanding MFP messages .....................................................................................................................99
Online technical support ................................................................................................................................99
Checking an unresponsive MFP ....................................................................................................................99
Locating the port name and IP address .........................................................................................................99
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Contents
Solving copy quality problems .....................................................................................................................100
Solving scan quality problems .....................................................................................................................100
Solving fax problems ...................................................................................................................................101
Solving paper feed problems .......................................................................................................................101
Notices .............................................................................................................................. 102
Conventions .................................................................................................................................................102
Electronic emission notices .........................................................................................................................102
Other telecommunications notices ...............................................................................................................107
Waste from Electrical and Electronic Equipment (WEEE) directive .............................................................109
China RoHS .................................................................................................................................................110
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1
Learning about the MFP
Basic functions of the scanner
The Lexmark™ 4600 MFP option provides copy, fax, and scan-to-network capability for large workgroups. You can:
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Make quick copies, or change the settings on the control panel to perform specific copying jobs.
Send an outgoing fax using the MFP control panel.
Send an outgoing fax to multiple fax destinations at the same time.
Scan documents and send them to your PC, an e-mail address, a USB flash memory device, or an FTP
destination.
•
Scan documents and send them to another printer (PDF by way of FTP).
Automatic document feeder and flatbed
Note: Color documents can be scanned to a PC, e-mail address, or an FTP destination.
The ADF (automatic document feeder) can scan multiple pages including duplex pages. The ADF has two scanner
elements. When using the ADF:
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Place the paper in the ADF faceup, short-edge first.
Place up to 50 sheets of plain paper on the ADF input tray.
Scan media from 114.0 x 139.4 mm (4.5 x 5.5 in.) to 215.9 x 355.6 mm (8.5 x 14 in.).
Scan jobs with mixed page sizes (letter and legal).
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Scan media weight from 52 to 120 g/m (14 to 32 lb).
Copy and print documents at 600 dpi
The flatbed (platen) can be used to scan or copy single pages or book pages. When using the flatbed:
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Place the document in the left rear corner.
Scan or copy media up to 215.9 x 355.6 mm (8.5 x 14 in.).
Copy books up to 25.3 mm (1 in.) thick.
Copy and print documents at 600 dpi.
Understanding the MFP control panel
MFP and scanner settings can be changed several ways: through the MFP control panel, the software application in use,
the print driver, MarkVision™ Professional, or the Web pages. Settings changed from the application or print driver apply
only to the job being sent to the MFP.
Changes made to print, fax, copy, and e-mail settings from an application override changes made from the control panel.
If a setting cannot be changed from the application, use the MFP control panel, MarkVision Professional, or the Web pages.
Changing a setting from the MFP control panel, MarkVision Professional, or the Web pages makes that setting the user
default.
Learning about the MFP
8
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Learning about the MFP
The MFP control panel consists of:
2
1
ABC
DEF
3
GHI
JKL
MNO
PQRS
TUV
WXYZ
4
5
10
9
6
7
8
Callout
1
Control panel item
Function
LCD
A liquid crystal display (LCD) which shows home screen
buttons, menus, menu items, and values. Allows for
making selections within Copy, Fax, and so on.
2
Indicator light
Gives information about the status of the MFP using the
colors red and green.
Status
Indicates
Off
MFP power is off.
Blinking green MFP is warming up, processing data,
or printing a job.
Solid green
Blinking red
MFP is on, but idle.
Operator intervention is required.
3
4
0–9
Press these buttons to enter numbers when the LCD
screen has a field that accepts the entry of numbers.
Also, use these buttons to dial phone numbers for faxes.
Note: Referred to as the numeric
keypad.
Note: If a number is pressed while on the home screen
without pressing the # button first, the Copy menu opens
and changes the Copy Quantity.
# (Pound or number character)
Press this button:
• For a shortcut identifier.
• Within phone numbers. For a Fax number with a #,
enter it twice — ##.
• From the home screen, the Fax Destination List menu
item, E-mail Destination List menu item, or Profile List
menu item to access shortcuts.
Understanding the MFP control panel
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Learning about the MFP
Callout
5
Control panel item
Function
Dial Pause
Press to cause a two- or three-second dial pause in a fax
number. The button only functions within the Fax menu or
with fax functions.
Press from the home screen to redial a fax number.
When outside of the Fax menu, fax function, or home
screen, pressing Dial Pause causes an error beep.
When sending a fax, in the Fax To: field, a Dial Pause
press is represented by a comma (,).
6
7
Clear All
Start
When in the function menus, such as Copy, Fax, E-mail,
and FTP, it returns all settings to their default values, and
then returns the MFP to the main function screen.
Press to initiate the current job indicated on the control
panel.
From the home screen, press it to start a copy job with
the default settings.
If pressed while a job runs through the scanner, the
button has no effect.
8
9
Stop
Press to cause the printing or scanning to stop.
During a scan job, the scanner finishes scanning the
current page and then stops, which means paper may
remain in the automatic document feeder (ADF).
During a print job, the print media path is cleared before
the printing stops.
Stoppingappears on the control panel during this
process.
Backspace
Within the Copy menu, which is accessed by touching the
Copy button, press Backspace to delete the right-most
digit of the value in the Copy Count. The default value of
1 appears if the entire number is deleted by pressing
Backspace numerous times.
Within the Fax Destination List, press Backspace to
delete the right-most digit of a number entered manually.
It also deletes an entire shortcut entry. Once an entire
line is deleted, another press of Backspace causes the
cursor to move up one line.
Within the E-mail Destination List, press Backspace to
delete the character to the left of the cursor. If the entry is
in a shortcut, the entire entry is deleted.
10
Asterisk (*)
* is used as part of a fax number or as an alphanumeric
character.
Understanding the MFP control panel
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Learning about the MFP
Home screen and Home screen buttons
After the MFP is turned on and a short warm-up period occurs, the LCD shows the following basic screen which is referred
to as the Home screen. Use the Home screen buttons to initiate an action such as copy, fax, or scan, to open the menu
screen, or to respond to messages.
Copy
1
Fax
E-mail
8
2
FTP
7
6
Menus
Ready. Toner low.
Status/
Supplies
Touch any button to begin.
3
5
4
Callout number
Button
Function
1
Copy
Touch to access the Copy menus.
If the home screen is shown, press a number to access
the Copy menus, too.
2
3
E-mail
Touch to access the E-mail menus. It is possible to scan
a document directly to an e-mail address.
Menus (A key is shown on the button.) Touch to access the menus. These menus are only
available when the MFP is in the Readystate.
The Menus button is on a gray bar called the navigation
bar. The bar contains other buttons described as follows.
4
Status message bar
Shows the current MFP status such as Readyor Busy.
Shows MFP conditions such as Toner Low.
Shows intervention messages to give instructions on
what the user should do so the MFP can continue
processing, such as Close door or insert print
cartridge.
5
6
Status/Supplies
? (Tips)
Appears on the LCD whenever the MFP status includes a
message requiring intervention. Touch it to access the
messages screen for more information on the message
including how to clear it.
All menus have a Tips button. Tips is a context-sensitive
Help feature within the LCD touch screens.
Understanding the MFP control panel
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Learning about the MFP
Callout number
Button
Function
7
FTP
Touch to access the File Transfer Protocol (FTP) menus.
A document can be scanned directly to an FTP site.
Note: This function must be set up by your System
Support person to appear on the display.
8
Fax
Touch to access the Fax menus.
Other buttons may appear on the Home screen. They are:
Button
Button name
Function
Release Held Faxes There are held faxes with a scheduled hold time previously set. To
(or Held Faxes if in
Manual Mode)
access the list of held faxes, touch this button.
Search Held Jobs
To search on any of the following items and return any matches:
• User names for held or confidential print jobs
• Job names for held jobs, excluding confidential print jobs
• Profile names
• Bookmark container or job names
• USB container or job names for supported extensions only
Held Jobs
To open a screen containing all the held jobs containers.
Lock Device
This button appears on the screen when the MFP is unlocked and
Device Lockout Personal Identification Number (PIN) is not null or
empty.
To lock the MFP:
1 Touch Lock Device to open a PIN entry screen.
2 Enter the correct PIN to lock the control panel which locks both the
control panel buttons and the touch-screen buttons.
Once the control panel is locked, the PIN entry screen clears, and
the Lock Device button is replaced with the Unlock Device button.
Note: If an invalid PIN is entered, Invalid PIN.appears. A pop-up
screen appears with the Continue button. Touch Continue. The home
screen returns with the Lock Device button.
Understanding the MFP control panel
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Learning about the MFP
Button
Button name
Function
Unlock Device
This button appears on the screen when the MFP is locked. The
control panel buttons and shortcuts cannot be used while it appears,
and no default copy starts may occur.
To unlock the MFP:
1 Touch Unlock Device to open a PIN entry screen.
2 Enter the correct PIN to unlock the numeric keypad (0–9) and the
Backspace button on the control panel.
Note: If an invalid PIN is entered, Invalid PIN.appears. A pop-up
screen appears with the Continue button. Touch Continue. The home
screen returns with the Unlock Device button.
Cancel Jobs
To open the Cancel Jobs screen. The Cancel Jobs screen shows any
of the following items under three headings on the screen, which are
Print, Fax, and Network:
Cancel
Jobs
• print job
• copy job
• fax
• profile
• FTP
• e-mail send
Each heading has its own list of jobs shown in a column under the
heading. Each column can only show three jobs per screen. The job
appears as a button. If more than three jobs exist in a column, then the
down arrow appears at the bottom of the column. Each touch of the
down arrow accesses one job in the list. When more than three jobs
exist, once the fourth job in the list is reached, then an up arrow
appears at the top of the column. For illustrations of the up and down
Understanding the MFP control panel
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Learning about the MFP
Using the LCD touch-screen buttons
The following section provides information on navigating through several screens. Only a few are chosen to demonstrate
the use of the buttons.
Note: Depending on your options and administrative setup, your screens and buttons may vary from those
shown.
Sample screen one
Information on touch-screen buttons
Button
Button name
Function or description
Select button
Touch the select button to have another screen appear with additional
items. On the first screen, the user default setting is shown. Once the
select button is touched, and the next screen appears, touching
another item shown on the screen changes the user default setting.
Left scroll decrease
button
Touch the left scroll decrease button to scroll to another value in
decreasing order.
Using the LCD touch-screen buttons
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Learning about the MFP
Button
Button name
Function or description
Right scroll increase
button
Touch the right scroll increase button to scroll to another value in
increasing order.
Left arrow button
Right arrow button
Touch the left arrow button to scroll left to:
• Reach a decreased value shown by an illustration.
• See a full text field on the left.
Touch the right arrow button to scroll right to:
• Reach an increased value shown by an illustration.
• See a full text field on the right.
Scan the ADF
On the gray navigation bar, these two choices indicate that two types
of scanning are possible. One may choose to scan from the ADF or
the flatbed.
Scan the flatbed
Scan the
Submit
A green button indicates a choice. If a different value within a menu
item is touched, it needs to be saved to become the current user
default setting. To save the value as the new user default setting, touch
Submit.
ADF
Scan the
flatbed
Submit
Back
Back
When the Back button is shaped like this, no other navigation is
possible from this screen except to go back. If any other choice is
made on the navigation bar, the screen closes.
have been made. One of the preceding green buttons should be
touched. The only other button available is Back. Touch Back to return
to the previous screen, and all the settings for the scan job made on
Sample screen one are lost.
Back
When the Back button is shaped like this, both forward and backward
navigation is possible from this screen, so there are other options
available on the screen besides selecting Back.
Back
Using the LCD touch-screen buttons
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Learning about the MFP
Sample screen two
Unknown paper size. Copy from:
Letter (8.5 x 11 in.)
Legal (8.5 x 14 in.)
Executive (7.25 x 10.5 in.)
Folio (8. 5 x 13 in.)
Statement (5.5 x 8.5 in.)
A4 (210 x 297 mm)
Cancel
Job
Continue
Information on touch-screen buttons
Button
Button name
Function or description
Down arrow
Touch the down arrow to move down to the next item in a list,
such as a list of menu items or values. The down arrow does
not appear on a screen with a short listing. It only appears if
the entire listing cannot be seen on one screen. On the last
screen of the listing, the down arrow is gray to indicate that it
is not active since the end of the list appears on this screen.
Up arrow
Touch the up arrow to move up to the next item in a list, such
as a list of menu items or values. When on the first screen
presented with a long list, the up arrow is gray to indicate that
it is not active. On the second screen needed to show the rest
of the listed item, the up arrow is blue to show that it is active.
Unselected radio button
This is an unselected radio button.
Using the LCD touch-screen buttons
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Learning about the MFP
Button
Button name
Function or description
Selected radio button
Cancel Job
This is a selected radio button. Touch a radio button to select
it. The radio button changes color to show it is selected. In
Sample screen two, the only paper size selected is Letter.
Cancel
Job
Continue
Touch Continue after a menu item or value on a screen is
selected and more changes need to be made for a job from
the original screen. Once Continue is touched, the original
screen appears.
Continue
For example, if one touched Copy on the home screen, the
The following example shows how the Continue button
reacts.
1 Touch the select button by the Copy to box, and a new
screen appears.
2 Touch MP Feeder, and a new screen appears.
3 Touch Legal, and a new screen appears.
4 Touch Next, and a new screen appears.
5 Touch Plain Paper for the type of print media needed.
6 Touch Continue. The Copy screen returns to allow other
selections besides Copy to. The other settings on the Copy
screen available are Duplex, Scale, Darkness, Collate, and
Copies.
Touch Continue to return to the original screen and make
other setting changes for a copy job before the Copy it
button is touched to start the job.
Other touch-screen buttons
Button
Button name
Function or description
Cancel
Touch Cancel to cancel an action or a selection.
Touch to cancel out of a screen and return to the
previous screen.
Cancel
Select
Touch to select a menu. The next screen appears
showing menu items.
Touch to select a menu item. The next screen appears
showing values.
Using the LCD touch-screen buttons
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Learning about the MFP
Button
Button name
Function or description
Done
Allows specifying that a job is finished. For example,
when scanning an original document, one could
indicate that the last page is scanned, and then printing
the job would begin.
Done
Back
Back
Touch the Back button to return to the previous screen,
and no settings are saved on the screen where it was
touched. The Back button appears on each menu
screen except for the home screen.
Home
Touch the Home button to return to the home screen.
The Home button appears on every screen except the
home screen. See the Home screen and Home
screen buttons on page 11 for more information.
Grayed out button
When this button appears, it looks faded with a faded
word on it. It means the button is not active or
unavailable on this screen. It was probably active on
the previous screen, but the selections made on the
previous screen caused it to be unavailable on the
current screen.
Gray button
Touch this button to select the action appearing on the
button.
Using the LCD touch-screen buttons
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Learning about the MFP
Features
Feature
Feature name
Description
Menus Æ Settings Menu trail line
Æ Copy Settings
Æ Number of
A line is located at the top of each menu screen. This
feature acts as a trail. It gives the exact location within the
menus. Touch any of the underlined words to return to
that menu or menu item. The Number of Copies is not
underlined since this is the current screen.
Copies
If this feature is used on the Number of Copies screen
before the Number of Copies is set and saved, then the
selection is not saved, and it does not become the user
default setting.
Attendance message alert
If an attendance message occurs which closes a
function, such as copy or fax, then a solid red
exclamation point appears over the function button on the
home screen. This feature indicates that an attendance
message exists.
Press Status/Supplies to see the current status of the
MFP.
Using the LCD touch-screen buttons
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Learning about the MFP
Menus
A number of menus are available to make it easy for you to change MFP settings or print reports. To access the menus and
settings, press the menu button in the lower right corner of the home screen.
When a value or setting is selected and saved, it is stored in MFP memory. Once stored, these settings remain active until
new ones are stored or the factory defaults are restored.
Note: Settings chosen for faxing, scanning, e-mailing, copying, and settings for printing from the application
may override the settings selected from the control panel.
The following diagram shows the touch screen menu index and the menus and items available under each menu. For more
information about menus and menu items, see the Menus and Messages Guide on the Software and Documentation CD.
Paper Menu
Reports
Network/Ports
Settings
Manage Shortcuts
Help
Back
?
Settings
Reports
Paper Menu
Network/Ports
TCP/IP
IPv6
E-mail Server Setup
Address Book Setup
Wireless
Standard Network
Network <x>
Standard USB
USB <x>
Standard Parallel
Parallel <x>
Standard Serial
Serial <x>
NetWare
AppleTalk
General Settings
Copy Settings
Fax Settings
E-mail Settings
FTP Settings
Print Settings
Security
Menu Settings Page
Device Statistics
Network Setup Page
Shortcut List
Fax Job Log
Fax Call Log
E-mail Shortcuts
Fax Shortcuts
FTP Shortcuts
Profiles List
NetWare Setup Page
Print Fonts
Default Source
Paper Size/Type
Configure MP
Envelope Enhance
Substitute Size
Paper Texture
Paper Weight
Paper Loading
Custom Types
Custom Names
Custom Bin Name
Universal Setup
Bin Setup
Set Date and Time
Help
Print all guides
Copy guide
E-mail guide
Fax guide
FTP guide
Print Directory
Manage Shortcuts
LexLink
Manage Fax Shortcuts
Manage E-mail Shortcuts
Manage FTP Shortcuts
Manage Profile Shortcuts
Information guide
Print defects guide
Menus
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2
Copying
The following copy topics are available in this and other chapters.
Quick copy
1
Place the original document faceup in the automatic document feeder (ADF) or facedown on the flatbed.
Adjust the paper guides when using the ADF.
2
Press Go on the numeric pad.
Note: If an LDSS profile has been installed, you may receive an error when attempting a quick copy. Contact
your system support person for access.
Multiple page copying
1
Place the original document faceup in the automatic document feeder or facedown on the flatbed.
Adjust the paper guides when using the ADF.
2
Touch Copy on the home screen, or use the numeric keypad to specify the number of copies you want.
After touching Copy or entering the number of copies, the touch screen will automatically change to the copy
settings menu.
3
4
Change the copy options to meet your requirements.
Touch Copy It.
Copying
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Copying
Using the flatbed
If you are using the flatbed (scanner glass) to make copies:
1
2
3
4
Open the document cover.
Place the document facedown on the scanner flatbed.
Close the document cover.
Touch Copy on the home screen, or press Go on the numeric pad.
5
6
7
8
Set the number of copies.
Change the copy options to meet your requirements.
Touch Copy It.
Touch Scan Next if you have more pages to scan, or touch Finish the Job if you are done.
Touching Finish the Job returns the MFP to the copy screen.
Touch Home when you are finished.
9
Understanding the copy screens and options
Copy From: Opens a screen where you can enter the size of the documents you are going to copy.
•
•
•
Touching any of the paper size icons on the follow-on screen will make that your selection and return you to the
Copy Options Screen.
When Original Size is set to Mixed Sizes, you can scan different size original documents (letter and legal size
pages). They will be scaled automatically to fit the selected output media size.
When using Auto Size Match, the MFP will match the size of the original document as specified in the Copy From
box. If a matching paper size is not loaded in one of the paper trays, the MFP will scale the copy to fit loaded
media.
Copy To: Opens a screen where you can enter the size and type of paper on which your copies will be printed.
•
•
•
•
Touching any of the paper size icons on the follow-on screen will make that your selection and return you to the
Copy Options Screen.
If the size settings for Copy From and Copy To are different, the MFP will automatically adjust the Scale setting to
accommodate the difference.
If you have a special type or size of paper that you'd like to copy onto that is not normally in the MFP paper trays,
you can select MP Feeder, and manually send the type of paper you want through the MP feeder.
When using Auto Size Match, the MFP will match the size of the original document as specified in the Copy From
box. If a matching paper size is not in one of the paper trays, the MFP will scale the copy to fit loaded media.
Scale: Creates an image from your copy that is proportionally scaled anywhere between 25% and 400%. Scale can also be
set for you automatically.
•
When you want to copy from one size of paper to another, such as legal size to letter size, setting your Copy From
and Copy To paper sizes will automatically change the scale to keep all the original document information on your
copy.
•
•
•
Touching the arrow to the left lowers the value by 1%; touching the arrow to the right increases the value by 1%.
Holding your finger on an arrow makes a continuous increment.
Holding your finger on an arrow for two seconds causes the pace of the change to accelerate.
Using the flatbed
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Copying
Darkness: Adjusts how light or dark your copies will turn out in relation to the original document.
Printed Image: Copies halftone photographs or graphics such as documents printed on a laser printer or pages from a
magazine or newspaper that are composed primarily of images. For original documents that are a mixture of text, line
drawings, or other graphics, leave Printed Image off.
Sides (Duplex): Prints copies on 1 or 2 sides, makes 2-sided copies (duplex) of 2-sided original documents, 2-sided copies
from 1-sided original documents or 1-sided copies (simplex) from 2-sided original documents.
Note: For 2-sided output, you must have a duplex unit attached to your printer.
Collate: Keeps the pages of a print job stacked in sequence, particularly when printing multiple copies of the document.
The default setting for Collate is on; the output pages of your copies will be ordered (1,2,3) (1,2,3) (1,2,3). If you want all the
copies of each page to remain together, turn Collate off, and your copies will be ordered (1,1,1) (2,2,2) (3,3,3).
Options: Opens a screen to change Paper Saver, Advanced Imaging, Separator Sheets, Margin Shift, Edge Erase, Date/
Time Stamp, Overlay, Content, or Advance Duplex settings.
•
Paper Saver: Takes two or more sheets of an original document and prints them together on the same page.
Paper Saver is also called N-up printing. The N stands for Number. For example, 2-up would print two pages of
your document on a single page, and 4-up would print four pages of your document on a single page. Touching
Print Page Borders adds or removes the outline border surrounding the original document pages on the output
page.
•
Create Booklet: Creates a sequence of collated output that, when folded in half, forms a booklet half the page
size of the original document and with all the pages in order.
Note: To use Create Booklet, you must have a duplex unit attached to the MFP.
•
•
•
Advanced Imaging: Adjusts Background Removal, Contrast, and Shadow Detail before you copy the document.
Custom Job (Job Build): Combines multiple scanning jobs into a single job.
Separator Sheets: Places a blank piece of paper between each copy of your copying job. The separator sheets
can be drawn from a bin with a different kind or color of paper from your copies.
•
•
Margin Shift: Increases the size of the margin a specified distance. This can be useful in providing space to bind
or hole-punch copies. Use the increase or decrease arrows to set how much of a margin you want. If the
additional margin is too large, the copy will be cropped.
Edge Erase: Eliminates smudges or information around the edges of your document. You can choose to eliminate
an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within
the selected area, leaving nothing printed on that portion of the paper.
•
•
Date/Time Stamp: Turns the Date/Time Stamp on and prints the date and time at the top of every page.
Overlay: Creates a watermark (or message) that overlays the content of your copy. You can choose between
Urgent, Confidential, Copy, and Draft. The word you pick will appear, faintly, in large print across each page.
Note: A custom overlay can be created by the system administrator. An additional icon with that message
will then be available.
•
•
Content: Enhances copy quality. Choose Text for original documents that are mostly text or line art. Choose Text/
Photo when the original documents are a mixture of text and graphics or pictures. Choose Photograph when the
original document is a high-quality photograph or inkjet print. Choose Printed Image when copying halftone
photographs or graphics such as documents printed on a laser printer or pages from a magazine or newspaper.
Advanced Duplex: Controls how many sides and what orientation your original documents have, and whether
your original documents are bound along the long edge or the short edge.
Understanding the copy screens and options
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Copying
Copying from one size to another
1
2
3
4
Place your original document in the automatic document feeder faceup, short-edge first.
Adjust the paper guides.
Touch Copy on the home screen.
Touch Copy from:, and then identify the size of your original document.
For example, Legal.
5
Touch Copy to:, and then select the size you want the copy to be.
Note: If you select a paper size that is different from the “Copy from” size, the MFP will scale the size
automatically.
6
Touch Copy It.
Making transparencies
1
2
3
4
5
Place your original document in the automatic document feeder faceup, short-edge first.
Adjust the paper guides.
Touch Copy on the home screen.
Touch Copy from:, and then identify the size of your original document.
Touch Copy to:, and then touch the tray that contains transparencies.
Note: If you do not see Transparency as an option, speak with your system support person.
6
Touch Copy It.
Copying to letterhead
1
2
3
4
5
Place your original document in the automatic document feeder faceup, short-edge first.
Adjust the paper guides.
Touch Copy on the home screen.
Touch Copy from:, and then identify the size of your original document.
Touch Copy to:, and then touch the tray that contains letterhead.
Note: If you do not see Letterhead as an option, speak with your system support person.
6
Touch Copy It.
Copying photographs
1
2
3
4
Open the document cover.
Place the photograph face down on the flatbed.
Touch Copy on the home screen.
Touch Options.
Copying from one size to another
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Copying
5
6
7
8
Touch Content.
Touch Photograph.
Touch Copy It.
Touch Scan Next or Done.
Making copies using media from a selected tray
During the copy process, you can select the input tray that contains the media type of choice. For example, if a special
media type is located in the multipurpose feeder, and you want to make copies on that media:
1
2
3
4
5
6
Place your original document in the automatic document feeder faceup, short-edge first.
Adjust the paper guides.
Touch Copy on the home screen.
Touch Copy from:, and then identify the size of your original document.
Touch Copy to:, and then touch multipurpose feeder or the tray that contains the media type you want.
Touch Copy It.
Copying mixed-sized media
You can place mixed-sized original documents in the ADF and then copy them. Depending on the paper size loaded in the
trays, the scanner will print on the same size media or scale the document to fit the media in the tray.
Example 1; the MFP has two paper trays, one tray loaded with letter and the other with legal paper. A document mixed with
letter and legal pages needs to be copied.
1
2
3
4
5
6
Place your original document in the automatic document feeder faceup, short-edge first.
Adjust the paper guides.
Touch Copy on the home screen.
Touch Copy From, and then touch Mixed Sizes.
Touch Copy To, and then touch Auto Size Match.
Touch Copy It.
The scanner will identify the different size pages as they scan, and then print them on the correct size paper.
Example 2; the MFP has one paper tray, loaded with letter-size paper. A document mixed with letter and legal pages needs
to be copied.
1
2
3
4
5
Place your original document in the automatic document feeder faceup, short-edge first.
Adjust the paper guides.
Touch Copy on the home screen.
Touch Copy From, and then touch Mixed Sizes.
Touch Copy It.
The scanner will identify the different size pages as they scan, and then scale the legal size pages to print on
letter-size paper.
Making copies using media from a selected tray
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Copying
Setting the duplex option
1
2
3
4
Place your original document in the automatic document feeder faceup, short-edge first.
Adjust the paper guides.
Touch Copy on the home screen.
Touch the button that looks the way you want your copies duplexed.
The first number represents sides of the original documents; the second number represents sides of the copy.
For example, select 1 --> 2-sided if you have 1-sided original documents and you want 2-sided copies.
Touch Copy It.
5
Reducing and enlarging copies
Copies can be reduced to 25% of the original document size or enlarged to 400% of the original document size. The default
for Scale is Auto. If you leave Scale set to Auto, the content of your original document will be scaled to fit the size of the
paper onto which you are copying.
To reduce or enlarge a copy:
1
2
3
4
Place your original document in the automatic document feeder faceup, short-edge first.
Adjust the paper guides.
Touch Copy on the home screen.
From Scale, touch + or – to enlarge or reduce your output.
Note: Touching Copy To or Copy From after setting Scale manually will turn the scale value back to Auto.
5
Touch Copy It.
Adjusting copy quality
1
2
3
4
5
6
Place your original document in the automatic document feeder faceup, short-edge first.
Adjust the paper guides.
Touch Copy on the home screen.
Touch Options.
Touch Content.
Touch the icon that best represents what you are copying (for example, Text, Text/Photo, Photograph, or Printed
Image).
•
•
•
•
Text: Used for original documents that are mostly text or line art.
Text/Photo: Used when the original documents are a mixture of text and graphics or pictures.
Photograph: Used when the original document is a high-quality photograph or inkjet print.
Printed Image: Used when copying halftone photographs, graphics such as documents printed on a laser
printer, or pages from a magazine or newspaper that are composed primarily of images.
7
Touch Copy It.
Setting the duplex option
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Copying
Setting collation options
If you want your copies collated, you don’t need to do anything; this is the default setting.
For example, two copies of three pages will print page 1, page 2, page 3, page 1, page 2, page 3.
If you don’t want your copies collated, you can change the setting.
For example, two copies of three pages will print page 1, page 1, page 2, page 2, page 3, page 3.
To turn collation off:
1
2
3
4
5
6
Place your original document in the automatic document feeder faceup, short-edge first.
Adjust the paper guides.
Touch Copy on the home screen.
Use the numeric keypad to enter the number of copies you want.
Touch Off if you do not want your copies collated.
Touch Copy It.
Placing separator sheets between copies
1
2
3
4
5
Place your original document in the automatic document feeder faceup, short-edge first.
Adjust the paper guides.
Touch Copy on the home screen.
Touch Options.
Touch Separator Sheets.
Note: Collation must be On for the separator sheets to be placed between copies. If Collation is Off, the
separator sheets are inserted after the job has been printed.
6
Touch Copy It.
Setting paper saving options
1
2
3
4
5
6
7
Place your original document in the automatic document feeder faceup, short-edge first.
Adjust the paper guides.
Touch Copy on the home screen.
Make your duplex choice.
Touch Options.
Touch Paper Saver.
Select the output you want.
For example, if you have four portrait-oriented original documents that you want copied to the same side of one
sheet, touch 4 on 1 Portrait.
8
9
Touch Print Page Borders if you want a box drawn around each page on the copies.
Touch Copy It.
Setting collation options
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Copying
Placing the date and time at the top of each page
1
2
3
4
5
6
7
8
Place your original document in the automatic document feeder faceup, short-edge first.
Adjust the paper guides.
Touch Copy on the home screen.
Touch Options.
Touch Date/Time Stamp.
Touch On.
Touch Done.
Touch Copy It.
Placing an overlay message on each page
An overlay message can be placed on each page. The message choices are Urgent, Confidential, Copy, or Draft. To place
a message on the copies:
1
2
3
4
5
6
7
Place your original document in the automatic document feeder faceup, short-edge first.
Adjust the paper guides.
Touch Copy on the home screen.
Touch Options.
Touch the button containing the overlay you want to use.
Touch Done.
Touch Copy It.
Creating a custom job (job build)
The custom job or job build is used to combine one or more sets of original documents into a single copy job. Each set may
be scanned using different job parameters. When a copy job is submitted and Custom Job is enabled, the scanner will
scan the first set of original documents using the supplied parameters, then scan the next set with the same or different
parameters.
The definition of a set depends on the Scan Source:
•
•
•
From the flatbed, a set consists of one page.
From the ADF, a set consists of all scanned pages until the ADF becomes empty.
When one page is sent through the ADF, a set consists of one page.
For example:
1
2
3
4
5
6
Place your original document in the automatic document feeder faceup, short-edge first.
Adjust the paper guides.
Touch Copy on the home screen.
Touch Options.
Touch Custom Job.
Touch On.
Placing the date and time at the top of each page
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Copying
7
8
Touch Done.
Touch Copy It.
When the end of a set is reached, the “Scan the next page” screen appears. Touch Scan the next page, or touch Done.
For more information on the Custom job or the job build setting, see the Menus and Messages Guide on the Software and
Documentation CD.
Canceling a copy job
While the document is in the ADF
When the ADF begins processing a document, the scanning screen is displayed. You can cancel the copy job by touching
Cancel Job on the touch screen.
Touching Cancel Job cancels the entire job that is being scanned. The scanning screen will be replaced with a
“Canceling scan job” screen. The ADF will clear all pages in the ADF and cancel the job.
While copying pages using the flatbed
During the copy process, the “Scan the next page” screen appears. To cancel the copy job, touch Cancel Job on the touch
screen.
Touching Cancel Job cancels the entire job that has been scanned. The scanning screen will be replaced with a
“Canceling scan job” screen. Once the job has been flushed, the touch screen will return to the copy screen.
While the pages are being printed
To cancel the print job, touch Cancel Job on the touch screen, or press cancel on the numeric keypad.
Touching Cancel Job or pressing cancel on the keypad cancels the remaining print job. Once the job has been
deleted, the touch screen will return to the home screen.
Copy tips
The following tips may improve the MFP copy quality. For additional information or to solve copy problems, see Solving
Question
Tip
When should I use Text mode?
• Text mode should be used when text preservation is the main goal of the copy, and
preserving images copied from the original document is not a concern.
• Text is best used for receipts, carbon copy forms, and documents that only contain
text or fine line art.
When should I use Text/Photo
mode?
• Text/Photo mode should be used when copying an original document that contains
a mixture of text and graphics.
• Text/Photo is best used for magazine articles, business graphics, and brochures.
When should I use
Printed Image mode?
Printed Image mode should be used when copying halftone photographs, graphics
such as documents printed on a laser printer, or pages from a magazine or
newspaper.
When should I use Photograph
mode?
Photograph mode should be used when the original document is a high-quality
photograph or inkjet print.
Canceling a copy job
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3
E-mail
The MFP can be used to e-mail scanned documents to one or more recipients.
There are four ways to send an e-mail from the MFP. You can type the e-mail address, use a shortcut number, use the
address book, or a profile. Permanent e-mail destinations can be created in the Manage Destinations link located under the
Configuration tab on the Web page.
For more information or detailed instructions, select one of the following:
Entering an e-mail address
1
Place the original document in the automatic document feeder faceup or on the flatbed facedown.
Adjust the paper guides when using the ADF.
2
3
Touch E-mail on the home screen.
Enter the recipient's address.
You can enter additional recipients by pressing next and then entering the recipient's address or shortcut number.
Touch E-mail It.
4
Using a shortcut number
1
Place the original document in the automatic document feeder faceup or on the flatbed facedown.
Adjust the paper guides when using the ADF.
2
Touch E-mail on the home screen.
E-mail
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E-mail
3
4
Press #, and then enter the recipient's shortcut number.
You can enter additional recipients by pressing next and then entering the recipient's shortcut number or address.
Touch E-mail It.
Using the address book
1
Place the original document in the automatic document feeder faceup or on the flatbed facedown.
Adjust the paper guides when using the ADF.
2
3
4
5
Touch E-mail on the home screen.
Touch Search Address Book.
Enter the name or part of the name you are searching for, and then touch Search.
Touch the name that you want to add to the To: field.
You can enter additional recipients by pressing next and then entering the recipient's address or shortcut number,
or searching the address book.
6
Touch E-mail It.
E-mailing to a profile
1
Place the original document in the automatic document feeder faceup or on the flatbed facedown.
Adjust the paper guides when using the ADF.
Touch Held Jobs on the home screen.
2
3
4
5
Touch Profiles.
Select your e-mail destination from the profile list.
Touch E-mail It.
Adding e-mail subject and message information
1
Place the original document in the automatic document feeder faceup or on the flatbed facedown.
Adjust the paper guides when using the ADF.
Touch E-mail on the home screen.
Touch Options.
2
3
4
5
6
7
8
9
Touch Subject.
Enter the e-mail subject.
Touch Done.
Touch Message.
Enter an e-mail message.
Touch Done.
10 Touch E-mail It.
Using the address book
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E-mail
Changing the output file type
1
Place the original document in the automatic document feeder faceup or on the flatbed facedown.
Adjust the paper guides when using the ADF.
Touch E-mail on the home screen.
2
3
4
5
Enter an e-mail address.
Touch Options.
Touch the button that represents the file type you want to send.
•
•
•
PDF: This creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided
free by Adobe at www.adobe.com.
TIFF: Creates multiple files or a single file. If Multi-page TIFF is turned off in the Configuration menu, then
TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.
JPEG: Creates and attaches a separate file for each page of your original document, and is viewable by most
Web browsers and graphics programs.
6
Touch E-mail It.
E-mailing color documents
1
Place the original document in the automatic document feeder faceup or on the flatbed facedown.
Adjust the paper guides when using the ADF.
Touch E-mail on the home screen.
Enter an e-mail address.
Touch Options.
2
3
4
5
6
Touch Color.
Touch E-mail It.
Creating an e-mail shortcut
From a computer
1
2
Enter the IP address of the MFP into the URL field (address bar) of the Web browser.
Click Configuration (in the left frame), and then click Manage Destinations (in the right frame).
Note: You may be asked to enter a password. If you do not have an ID and password, get one from your
system support person.
3
4
Click E-mail Destination Setup.
Enter a unique name for the recipient, and specify the e-mail address.
Note: If you are entering multiple addresses, separate each address with a comma (,).
5
6
Choose your scan settings (Format, Content, Color, and Resolution).
Enter a shortcut number, and then click Add.
If you enter a number that is already in use, you are prompted to select another number.
Changing the output file type
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E-mail
7
8
9
Go to the MFP, and place your original document in the automatic document feeder faceup, short-edge first.
Press #, and then enter the recipient's shortcut number.
Touch E-mail It.
From the MFP
1
2
3
Load the original document in the ADF faceup, short-edge first, and adjust the paper guides.
Touch E-mail on the home screen.
Enter the recipient's e-mail address.
To create a group of recipients, touch Next number, and enter the next recipient’s e-mail address.
Touch Save as Shortcut.
4
5
6
Enter a unique name for the shortcut.
Verify the shortcut name and number are correct, and then touch OK.
If the name or number is incorrect, touch Cancel, and reenter the information.
Touch E-mail It.
7
Creating an e-mail profile
1
Open your Web browser. In the address line, enter the IP address of the MFP you want to configure using the
format: http://ip_address/.
2
3
4
5
6
Click Configuration.
Click E-mail/FTP Settings.
Click Manage E-mail Shortcuts.
Fill in the fields with the appropriate information.
Click Add.
Canceling an e-mail
1
2
When using the automatic document feeder, touch Cancel while Scanning…is displayed on the touch screen.
When using the scanner bed, touch Cancel while Scan the Next Page / Finish the Jobis displayed on the
touch screen.
Understanding e-mail options
Original Size: Opens a screen where you can enter the size of the documents you are going to e-mail.
•
•
Touching any of the paper size icons on the follow-on screen will make that your selection and return you to the
e-mail Options screen.
When Original Size is set to Mixed Sizes, you can scan different size original documents (letter and legal size
pages). They will be scaled automatically to fit the selected output media size.
Sides (Duplex): Tells the MFP if your original document is simplex (printed on one side) or duplex (printed on both sides).
This lets the scanner know what needs to be scanned for inclusion in the e-mail.
Creating an e-mail profile
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E-mail
Orientation: Tells the MFP whether the original document is portrait or landscape and then changes the Sides and Binding
settings to match the original document orientation.
Binding: Tells the MFP whether the original document is bound on the long-edge or short-edge side.
E-mail Subject: Lets you enter a subject line to your e-mail. You can enter up to 255 characters.
E-mail Message: Lets you enter a message that will be sent with your scanned attachment.
Resolution: Adjusts the output quality of your e-mail. Increasing the image resolution increases the e-mail file size and the
time needed to scan your original document. Image resolution can be decreased to reduce the e-mail file size.
Send As: Sets the output (PDF, TIFF, or JPEG) for the scanned image.
PDF output is a single file.
TIFF output is a single file. If Multi-page TIFF is turned off in the Configuration menu, then TIFF saves one page
each in a series of files.
JPEG saves one page in each file. When multiple pages are scanned, the output will be a series of files.
Content: Tells the MFP the original document type. Choose from Text, Text/Photo, or Photo. Color can be turned on or off
with any of the Content choices. Content affects the quality and size of your e-mail.
Text: Emphasize sharp, black, high-resolution text against a clean, white background.
Text/Photo: Used when the original documents are a mixture of text and graphics or pictures.
Photo: Tells the scanner to pay extra attention to graphics and pictures. This setting takes longer to scan but
emphasizes a reproduction of the full dynamic range of tones in the original document. This increases the amount
of information saved.
Color: Sets the scan type and output for the e-mail. Color documents can be scanned and sent to an e-mail
address.
Advanced Options: Lets you change Advanced Imaging, Custom Job, Transmission Log, Scan Preview, Edge Erase, or
Darkness settings.
Advanced Imaging: Adjusts Background Removal, Contrast, and Shadow Detail before you copy the document.
Custom Job (Job Build): Combines multiple scanning jobs into a single job.
Transmission Log: Prints the transmission log or transmission error log.
Scan Preview: Displays the first pages of the image before it is included in the e-mail. When the first page is
scanned, the scanning is paused and a preview image appears.
Edge Erase: Eliminates smudges or information around the edges of your document. You can choose to eliminate
an equal area around all four sides of the paper, or pick a particular edge.
Darkness: Adjusts how light or dark your scanned e-mails will turn out.
Understanding e-mail options
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E-mail
E-mail server setup
For e-mail to operate, it must be turned on in the MFP configuration and have a valid IP address or gateway address. To set
up the e-mail function:
1
Open your Web browser. In the address line, enter the IP address of the MFP you want to configure using the
format: http://ip_address/.
2
3
4
5
6
Click Configuration.
Click E-mail/FTP Settings.
Click E-mail Server Setup.
Fill in the fields with the appropriate information.
Click Submit.
Address book setup
1
Open your Web browser. In the address line, enter the IP address of the MFP you want to configure using the
format: http://ip_address/.
2
3
4
5
6
Click Configuration.
Click E-mail/FTP Settings.
Click Manage E-mail Shortcuts.
Fill in the fields with the appropriate information.
Click Add.
E-mail server setup
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4
Faxing
The fax function lets you scan items and fax them to one or more recipients directly from the MFP. When you touch Fax, it
opens the fax destination screen. You enter the fax number and touch Fax It to send your fax. You can also change the fax
settings to fit your personal needs.
During initial MFP setup, you may be required to configure the MFP for faxing. For additional information, see Fax setup in
the Setup Guide.
The following fax topics are available in this and other chapters.
Sending a fax
There are two ways to send a fax: enter the number using a numeric keypad, or use a shortcut number. Use the
instructions below to send a fax using the keypad, or see Using fax destination shortcuts to fax your documents using a
shortcut.
1
2
3
4
Place your original document in the automatic document feeder faceup, short-edge first.
Adjust the paper guides.
Touch Fax on the home screen.
Enter the fax number using the numbers on the touch screen or keypad.
Add recipients by touching next and then entering the recipient's telephone number or shortcut number, or search
the address book.
Note: To place a two-second dialing pause within a fax number, use the Dial Pause button.
The dial pause will appear as a comma in the Fax to: box. Use this feature if you need to dial an outside line first.
5
Touch Fax It.
Faxing
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Faxing
Using fax destination shortcuts
Fax destination shortcuts are just like the speed dial numbers on a telephone or fax machine. You can assign shortcut
numbers when creating permanent fax destinations. Permanent fax destinations or speed dial numbers are created in the
Manage Destinations link located under the Configuration tab on the Web page. A shortcut number (1–99999) can contain
a single recipient or multiple recipients. By creating a group fax destination with a shortcut number, you can quickly and
easily fax broadcast information to an entire group.
1
2
3
Place your original document in the automatic document feeder faceup, short-edge first.
Adjust the paper guides.
Press # followed by the shortcut number on the keypad.
Press # followed by the shortcut number on the keypad, or touch Next Number to enter another address.
Touch Fax It.
4
Using the address book
Note: If the address book feature is not enabled, contact your system support person.
1
2
3
4
Place your original document in the automatic document feeder faceup, short-edge first.
Touch Fax on the home screen.
Touch Search Address Book.
Using the touch screen keyboard, enter the name or part of the name of the person for whom you'd like to find a
fax number. (Do not attempt to search for multiple names at the same time.)
5
6
7
8
Touch Enter.
Touch the name to add it to the Fax to: list.
Repeat steps 5 through 6 to enter additional destinations.
Touch Fax It.
Sending faxes from a computer
Faxing from a computer lets you send electronic documents without leaving your desk. This gives you the flexibility of
faxing documents directly from software applications.
1
2
From your software application, click File Æ Print.
From the Print window, select your MFP, and then click Properties.
Note: In order to perform this function from your computer, you must use the PostScript printer driver for
your MFP.
3
4
5
6
Choose the Other Options tab, and click on Fax.
Click OK. At the next screen, click OK.
From the Fax screen, enter the name and number for the fax recipient.
Click Send to send your job.
Using fax destination shortcuts
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Faxing
Creating shortcuts
Instead of entering the entire phone number of a fax recipient on the control panel each time you want to send a fax, you
can create a permanent fax destination and assign a shortcut number. A single shortcut number or a multiple number
shortcut can be created. There are two methods for creating shortcut numbers: from a computer or from the MFP touch
screen.
From a computer
1
Enter the IP address of the MFP in the URL field (address bar) of your Web browser. If you do not know the IP
address, see your administrator.
2
Click Configuration (in the left frame of your browser window), and then click Manage Destinations (in the right
frame of your browser window).
Note: A password may be required. If you do not have an ID and password, get one from your system
support person.
3
4
Click Fax Shortcut Setup.
Enter a unique name for the shortcut, and specify the fax number.
To create a multiple number shortcut, enter the fax numbers for the group.
Note: Separate each fax number in the group with a semicolon (;).
5
Assign a shortcut number.
If you enter a number that is already in use, you are prompted to select another number.
6
7
8
9
Click Add.
Go to the MFP, and load your original document in the automatic document feeder faceup, short-edge first.
From the numeric keypad, press #, and then enter your shortcut number.
Touch Fax It.
From the MFP
1
2
3
Load the original document in the ADF faceup, short-edge first, and adjust the paper guides.
Touch Fax on the home screen.
Enter the recipient's fax number.
To create a group of recipients, touch Next number, and enter the next recipient’s fax number.
Touch Save as Shortcut.
4
5
6
Enter a unique name for the shortcut.
Verify the shortcut name and number are correct, and then touch OK.
If the name or number is incorrect, touch Cancel, and reenter the information.
Touch Fax It.
7
Creating shortcuts
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Faxing
Understanding fax options
Original: Opens a screen where you can choose the size of the documents you are going to fax.
•
•
Touching any of the paper size buttons on the follow-on screen will make that your selection and return you to the
Fax Options Screen.
When Original Size is set to Mixed Sizes, you can scan different size original documents (letter and legal size
pages). They will be scaled automatically to fit the selected output media size.
Content: Used to select the type of document you are scanning (for example, Text, Text/Photo, or Photo). Content affects
the quality and size of your scan by selecting how the scanner will handle the information on the original document.
•
•
The Text setting will emphasize sharp, black, high-resolution text against a clean, white background.
The Text/Photo setting is used when the original documents are a mixture of text and graphics or pictures.
The Photo setting tells the scanner to pay extra attention to graphics and pictures. This setting takes longer to
scan but emphasizes a reproduction of the full dynamic range of tones in the original document. This increases
the amount of information saved.
Sides: Informs the MFP if your original document is simplex (printed on one side) or duplex (printed on both sides). This
lets the scanner know what needs to be scanned for inclusion in the fax.
Resolution: Increases how closely the scanner examines the document you wish to fax. If you are faxing a photograph, a
drawing with fine lines, or a document with very small text, increase the Resolution setting. This will increase the amount of
time required for the scan and will increase the quality of the fax output. Standard is suitable for most documents. Fine is
recommended for documents with small print. Super fine is recommended for original documents with fine detail. Ultra fine
is recommended for documents with pictures or photographs.
Darkness: Adjusts how light or dark your faxes will turn out in relation to the original document.
Advanced Options: Accesses the Delayed Send, Advanced Imaging, Custom Job, Transmission Log, Scan Preview,
Edge Erase, Advanced Duplex, or Fax Queue settings.
Delayed Send: Sets up a fax that will be sent at a later time or date. After setting up your fax, select Delayed
Send, enter the time and date you would like to transmit your fax, and then touch Done. This setting can be
especially useful in sending information to fax lines that are not readily available during certain hours, or when
transmission times are cheaper.
Note: If the device is powered off when the delayed fax is due to be sent, the fax is sent the next time the
MFP is powered up.
Advanced Imaging: Select this feature to adjust Background Removal, Contrast, and Shadow Detail before you
copy the document.
Custom Job (Job Build): Combines multiple scanning jobs into a single job.
Transmission Log: Prints the transmission log or transmission error log.
Scan Preview: Displays the image before it is included in the fax. When a page is scanned, the scanning is
paused, and a preview image appears.
Edge Erase: Eliminates smudges or information around the edges of your document. You can choose to eliminate
an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within
the area selected, leaving nothing printed on that portion of the paper.
Advanced Duplex: Controls how many sides and what orientation your original document has, and whether your
original documents are bound along the long edge or the short edge.
Understanding fax options
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Faxing
Changing the fax resolution
1
2
3
4
5
6
7
Place your original document in the automatic document feeder faceup, short-edge first.
Adjust the paper guides.
Touch Fax on the home screen.
Enter the fax number.
Touch Options.
Touch the button that represents the resolution you want.
Touch Fax It.
Adjusting the Darkness setting
1
2
3
4
5
6
Place your original document in the automatic document feeder faceup, short-edge first.
Adjust the paper guides.
Touch Fax on the home screen.
Enter the fax number.
Touch Options.
Touch the left Darkness arrow to reduce the darkness of the fax, or touch the right Darkness arrow to increase
the darkness of the fax.
7
Touch Fax It.
Sending a fax at a later time
1
2
3
4
5
6
7
Place your original document in the automatic document feeder faceup, short-edge first.
Adjust the paper guides.
Touch Fax on the home screen.
Enter the fax number.
Touch Options.
Touch Advanced Options.
Touch Delayed Send.
Note: If Fax Mode is set to Fax Server, the Delayed Send button will not appear. Faxes waiting for
transmission are listed in the Fax Queue.
8
9
Touch the left arrow to reduce the time or the right arrow to increase the time the fax will be transmitted.
Note: Touching the increase or decrease arrow increments the time by 30 minutes. If the current time is
shown, the left arrow is grayed out.
Touch Done.
Changing the fax resolution
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Faxing
Cancel an outgoing fax
There are two ways to cancel an outgoing fax:
While the original documents are still scanning
1
2
When using the automatic document feeder, touch Cancel while Scanning… is displayed on the touch screen.
When using the scanner bed, touch Cancel while Scan the Next Page / Finish the Job is displayed on the touch
screen.
After the original documents have been scanned to memory
1
Touch Cancel Jobs on the home screen.
The Cancel Jobs screen will appear.
Touch the job or jobs you want to cancel.
2
Only three jobs appear on the screen; touch the down arrow until the job you want appears, and then touch the job
you want to cancel.
3
Touch Delete Selected Jobs.
The Deleting Selected Jobs screen appears, the selected jobs are deleted, and then the home screen appears.
Viewing a fax log
When you send or receive a fax, an entry of the activity is recorded in a file. You can view or print this file when you want.
To view the fax log:
1
2
3
4
Type the IP address of the MFP in the URL field of your browser, and then press Enter.
Click Reports.
Click Fax Settings.
Click Fax Job Log or Fax Call Log.
Fax tips
The following tips may improve the MFP fax quality or solve fax problems. For additional information or to solve copy
Question
Tip
When should I use Text mode?
• Text mode should be used when text preservation is the main goal of the fax, and
preserving images copied from the original document is not a concern.
• Text is best used for receipts, carbon copy forms, and documents that only contain
text or fine line art.
When should I use
Text/Photo mode?
• Text/Photo mode should be used when faxing an original document that contains a
mixture of text and graphics.
• Text/Photo is best used for magazine articles, business graphics, and brochures.
When should I use Photo mode? Photo mode should be used for faxing photos printed on a laser printer or taken from
a magazine or newspaper.
Caller ID is not shown
If your region supports caller ID, you may have to change the default setting. There
are two settings available; FSK (pattern 1) and DTMF (pattern 2). Contact your
telecommunications company to determine which pattern or switch setting to use.
Cancel an outgoing fax
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5
FTP
The MFP scanner lets you scan documents directly to a File Transfer Protocol (FTP) server.
Note: Only one FTP address may be sent to at a time.
Once an FTP destination has been configured by your system administrator, the name of the destination becomes available
as a shortcut number or listed as a profile under the Held Jobs icon. An FTP location could also be another PostScript
printer: for example, a color document can be scanned and then sent to a color printer. Sending a document to an FTP
server is similar to sending a fax. The difference is that you are sending the information over your network instead of the
phone line.
For more information or detailed instructions, select one of the following:
Entering the FTP address
1
2
3
4
Place your original document in the automatic document feeder faceup, short-edge first.
Touch FTP on the home screen.
Enter the FTP address.
Touch Send It.
Using a shortcut number
1
2
3
4
Place your original document in the automatic document feeder faceup, short-edge first.
Touch FTP on the home screen.
Press #, and then enter the FTP shortcut number.
Touch Send It.
Using the address book
1
2
3
4
5
6
Place your original document in the automatic document feeder faceup, short-edge first.
Touch FTP on the home screen.
Touch Search Address Book.
Enter the name or part of the name you are searching for, and then touch Search.
Touch the name that you want to add to the To: field.
Touch Send It.
FTP
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FTP
Creating shortcuts
Instead of entering the entire FTP site address on the control panel each time you want to send a document to an FTP, you
can create a permanent FTP destination and assign a shortcut number. There are two methods for creating shortcut
numbers: from a computer or from the MFP touch screen.
From a computer
1
Enter the IP address of the MFP in the URL field (address bar) of your Web browser. If you do not know the IP
address, see your system support person.
2
Click Configuration (in the left frame of your browser window), and then click Manage Destinations (in the right
frame of your browser window).
Note: A password may be required. If you do not have an ID and password, get one from your system
support person.
3
4
5
Click FTP Shortcut Setup.
Enter the appropriate information into the fields.
Assign a shortcut number.
If you enter a number that is already in use, you are prompted to select another number.
6
7
8
9
Click Add.
Go to the MFP, and load your original document in the automatic document feeder faceup, short-edge first.
From the numeric keypad, press #, and then enter your shortcut number.
Touch Send It.
From the MFP
1
2
3
4
5
6
Load the original document in the ADF faceup, short-edge first, and adjust the paper guides.
Touch FTP on the home screen.
Enter the FTP site.
Touch Save as Shortcut.
Enter a unique name for the shortcut.
Verify the shortcut name and number are correct, and then touch OK.
If the name or number is incorrect, touch Cancel, and reenter the information.
Touch Send It.
7
FTP options
Original Size: Opens a screen where you can enter the size of the documents you are going to copy.
•
•
Touching any of the paper size icons on the follow-on screen will make that your selection and return you to the
FTP Options Screen.
When Original Size is set to Mixed Sizes, you can scan different size original documents (letter and legal size
pages). They will be scaled automatically to fit the selected output media size.
Sides (Duplex): Tells the MFP if your original document is simplex (printed on one side) or duplex (printed on both sides).
This lets the scanner know what needs to be scanned for inclusion in the e-mail.
Creating shortcuts
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FTP
Binding: Tells the MFP whether the original document is bound on the long-edge or short-edge side.
Base File Name: Lets you enter a file name. The default value is the word image. A timestamp is added to the file name to
prevent overwriting files of the same name at the FTP site.
Note: There is a 53-character limit for the file name.
Resolution: Adjusts the output quality of your file. Increasing the image resolution increases the file size and the time
needed to scan your original document. Image resolution can be decreased to reduce the file size.
Send As: Sets the output (PDF, TIFF, or JPEG) for the scanned image.
PDF output is a single file.
TIFF output is a single file. If Multi-page TIFF is turned off in the Configuration menu, then TIFF saves one page
each in a series of files.
JPEG saves one page in each file. When multiple pages are scanned, the output will be a series of files.
Content: Tells the MFP the original document type. Choose from Text, Text/Photo, or Photo. Color can be turned on or off
with any of the Content choices. Content affects the quality and size of your FTP file.
Text: Emphasizes sharp, black, high-resolution text against a clean, white background.
Text/Photo: Used when the original documents are a mixture of text and graphics or pictures.
Photo: Tells the scanner to pay extra attention to graphics and pictures. This setting takes longer to scan but
emphasizes a reproduction of the full dynamic range of tones in the original document. This increases the amount
of information saved.
Color: Sets the scan type and output for the copy. Color documents can be scanned and sent to an FTP site, PC,
e-mail address, or the MFP printer.
Advanced Options: Accesses the Advanced Imaging, Custom Job, Transmission Log, Scan Preview, Edge Erase, or
Darkness settings.
Advanced Imaging: Select this feature to adjust Background Removal, Contrast, and Shadow Detail before you
scan the document.
Custom Job (Job Build): Combines multiple scanning jobs into a single job.
Transmission Log: Prints the transmission log or transmission error log.
Scan Preview: Displays the first pages of the image before it is included in the FTP file. When the first page is
scanned, the scanning is paused, and a preview image appears.
Edge Erase: Eliminates smudges or information around the edges of your document. You can choose to eliminate
an equal area around all four sides, or pick a particular edge. Edge Erase will erase whatever is within the area
selected and leave nothing printed on that portion of the paper.
Darkness: Adjusts how light or dark your scanned documents will turn out.
FTP options
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FTP
FTP tips
The following tips may improve the MFP FTP quality.
Question
Tip
When should I use Text mode?
• Text mode should be used when text preservation is the main goal of sending a
document to an FTP site, and preserving images copied from the original document
is not a concern.
• Text is best used for receipts, carbon copy forms, and documents that only contain
text or fine line art.
When should I use
Text/Photo mode?
• Text/Photo mode should be used when sending a document to an FTP site that
contains a mixture of text and graphics.
• Text/Photo is best used for magazine articles, business graphics, and brochures.
When should I use Photo mode? Photo mode should be used when the original document is composed mostly of
photos printed on a laser printer or taken from a magazine or newspaper.
FTP tips
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6
Scanning to a PC or USB flash memory device
The MFP scanner lets you scan documents directly to your PC or a USB flash memory device.
Your computer does not have to be directly connected to the MFP for you to receive Scan to PC images. You can scan the
document back to your computer over the network by creating a scan profile on your computer and then downloading the
profile to the MFP.
For more information or detailed instructions, select one of the following:
Create a scan to PC profile
1
Type the IP address of the MFP in the URL field of your browser, and then press Enter.
If the Java applet screen appears, click Yes.
2
3
4
5
6
Click Scan Profile.
Click Create Scan Profile.
Select your scan settings, and then click Next.
Select a location for saving the scanned output file somewhere on your computer.
Enter a profile name.
The profile name is the name that will appear on the SCAN PROFILE list on the MFP control panel.
Click Submit.
7
8
Review the instructions on the Scan to PC screen.
A shortcut number was automatically assigned when you clicked Submit. You can use this shortcut number when
you are ready to scan your documents.
a
b
c
Go to the MFP, and place your original document in the automatic document feeder faceup, short-edge first.
Press # followed by the shortcut number on the keypad, or touch Profiles on the home screen.
After you enter the shortcut number, the scanner will scan and send the document to the directory or
application you specified. If you touch Profiles on the home screen, locate your shortcut on the list.
9
Return to your computer to view your file.
Your output file is saved in the location you specified or launched in the application you specified.
Scanning to a PC or USB flash memory device
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Scanning to a PC or USB flash memory device
Understanding scan to PC options
To change the options for the scan to PC Profile, you must click the Quick Setup box, and select Custom. Quick Setup lets
you select preset formats or customize your scan job settings. You can select:
Custom
Photo - Color JPEG
Photo - Color TIFF
Text - BW PDF
Text - BW TIFF
Text/Photo - BW PDF
Text/Photo - Color PDF
Format Type: Sets the output (PDF, TIFF, or JPEG) for the scanned image.
PDF output is a single file.
TIFF output is a single file. If Multi-page TIFF is turned off in the Configuration menu, then TIFF saves one page
each in a series of files.
JPEG saves one page in each file. When multiple pages are scanned, the output will be a series of files.
Compression: Sets the compression format used to compress the scanned output file.
Default Content: Tells the MFP the original document type. Choose from Text, Text/Photo, or Photo. Content affects the
quality and size of your scanned file.
Text: Emphasizes sharp, black, high-resolution text against a clean, white background.
Text/Photo: Used when the original documents are a mixture of text and graphics or pictures.
Photo: Tells the scanner to pay extra attention to graphics and pictures. This setting takes longer to scan but
emphasizes a reproduction of the full dynamic range of tones in the original document. This increases the amount
of information saved.
Color: Tells the MFP the color of the original documents. You can select Gray, BW (Black and White), or Color.
Original Size: Opens a field where you can select the size of the document you are going to scan.
Orientation: Tells the MFP whether the original document is portrait or landscape and then changes the Sides and Binding
settings to match the original document orientation.
Duplex: Tells the MFP if your original document is simplex (printed on one side) or duplex (printed on both sides). This lets
the scanner know what needs to be scanned for inclusion in the e-mail.
Darkness: Adjusts how light or dark your scanned documents will turn out.
Resolution: Adjusts the output quality of your file. Increasing the image resolution increases the file size and the time
needed to scan your original document. Image resolution can be decreased to reduce the file size.
Advanced Imaging: Select this feature to adjust Background Removal, Contrast, and Shadow Detail before you scan the
document.
Understanding scan to PC options
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Scanning to a PC or USB flash memory device
Scanning to a USB flash memory device
1
Place the original document in the automatic document feeder (ADF) faceup or on the flatbed facedown.
Adjust the paper guides when using the ADF.
Insert the USB flash memory device into the USB direct interface on the front of the MFP.
The Held Jobs screen appears.
2
3
4
5
6
Touch Scan to USB drive.
Enter the name of the file.
Select your scan settings.
Touch Scan It.
Scanning tips
The following tips may improve the MFP scanning quality. For additional information or to solve copy problems, see
Question
Tip
When should I use Text mode?
• Text mode should be used when text preservation is the main goal of the scan, and
preserving images copied from the original document is not a concern.
• Text is best used for receipts, carbon copy forms, and documents that only contain
text or fine line art.
When should I use
Text/Photo mode?
• Text/Photo mode should be used when scanning an original document that
contains a mixture of text and graphics.
• Text/Photo is best used for magazine articles, business graphics, and brochures.
When should I use Photo mode? Photo mode should be used when scanning photos printed on a laser printer or taken
from a magazine or newspaper.
Scanning to a USB flash memory device
48
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7
Printing
This chapter covers information about sending a job to print, printing confidential jobs, canceling a print job, printing a menu
settings page, a font list, and a directory list. This chapter also provides information on printing folio and statement size
media. For tips on paper jam prevention and print media storage, see Avoiding jams and Storing print media.
Printing from a USB flash memory device
A USB Direct interface is located on the control panel so you can insert a USB flash memory device and print the following
types of documents:
•
•
•
•
•
•
•
•
Portable Document Format (PDF) [.pdf file]
Joint Photographic Experts Group (JPEG) [.jpeg or .jpg file]
Tagged Image File Format (TIFF) [.tiff or .tif file]
Graphics Interchange Format (GIF) [.gif file]
Basic Multilingual Plane (BMP) [.bmp file]
Portable Network Graphics (PNG) [.png file]
PiCture eXchange (PCX) [.pcx file]
PC Paintbrush File Format [.dcx file]
Printing a document from a USB flash memory device is similar to printing a held job.
Note: You cannot print encrypted files or files without printing permissions.
We recommend using the following tested and approved USB flash memory devices in the 256 MB, 512 MB, and 1 GB
sizes:
•
•
Lexar JumpDrive 2.0 Pro
SanDisk Cruzer Mini
Other USB flash memory devices must:
•
•
Be compatible with the USB 2.0 standard.
Support the Full-Speed standard as well.
Devices only supporting USB low speed capabilities are not supported.
Use the FAT file system.
•
Devices formatted with NTFS or any other file systems are not supported.
Printing
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Printing
To print from a USB flash memory device:
1
2
Make sure the MFP is on and Readyor Busyappears.
Insert a USB flash memory device into the USB Direct interface.
Note: If you insert the memory device when the MFP requires attention such as when a paper jam has
occurred, the MFP ignores the memory device.
3
4
Touch the arrow next to the document you want to print.
A screen asking the number of copies to be printed will appear.
To print only one copy, touch Print, or touch + to enter the number of copies.
Note: Do not remove the USB flash memory device from the USB Direct interface until the document has
finished printing.
The document will begin printing.
Note: If you insert the memory device when the MFP is busy printing other jobs, the message Printer
Busyappears. Select Continue, and your job prints after the other jobs finish.
If you leave the device in the MFP after exiting the USB drive menu, you can still print PDFs on the device as held jobs. See
Canceling a print job
There are several methods for canceling a print job.
•
•
–
–
•
–
–
Canceling a print job
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Printing
Canceling a job from the MFP control panel
If the job is formatting, scanning, or already printing, touch Cancel Job on the display.
Canceling a job from a computer running Windows
Canceling a job from the taskbar
When you send a job to print, a small printer icon appears in the right corner of the taskbar.
1
Double-click the printer icon.
A list of print jobs appears in the printer window.
Select the job you want to cancel.
2
3
Press the Delete key on the keyboard.
Canceling a job from the desktop
1
2
Minimize all programs to reveal the desktop.
Double-click the My Computer icon.
Note: If you do not have the My Computer icon, select Start Æ Settings Æ Control Panel, and then go
3
4
Double-click the Printers icon.
A list of available printers appears.
Double-click the printer you selected when you sent the job.
A list of print jobs appears in the printer window.
Select the job you want to cancel.
5
6
Press the Delete key on the keyboard.
Canceling a job from a Macintosh computer
Canceling a print job from a computer running Mac OS 9
When you send a job to print, the printer icon for your selected MFP appears on the desktop.
1
Double-click the printer icon on your desktop.
A list of print jobs appears in the printer window.
Select the print job you want to cancel.
Click the trash can button.
2
3
Canceling a job from a computer running Mac OS X
When you send a job to print, the printer icon for your selected MFP appears in the dock.
1
2
3
Open Applications Æ Utilities, and then double-click Print Center or Printer Setup.
Double-click the MFP you are printing to.
In the printer window, select the print job you want to cancel, and then press Delete.
Canceling a print job
51
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Printing
Printing the menu settings page
You can print a menu settings page to review the default MFP settings and to verify the MFP options are installed correctly.
1
2
3
4
Make sure the MFP is on and the Readymessage appears.
Touch the menu button on the control panel.
Touch Reports.
Touch Menu Settings Page.
Printing a network setup page
You can print a network setup page to review the default MFP settings and to verify the MFP options are installed correctly.
1
2
3
4
Make sure the MFP is on and the Readymessage appears.
Touch the menu button on the control panel.
Touch Reports.
Touch Network Setup Page.
Printing a font sample list
To print samples of the fonts currently available for the MFP:
1
2
3
4
5
Make sure the MFP is on and the Readymessage appears.
Touch the menu button on the control panel.
Touch Reports.
Touch the down arrow until Print Fontsappears, then touch Print Fonts.
Touch PCL Fonts or PostScript Fonts.
Printing a directory list
A directory listing shows the resources stored in flash memory or on the hard disk. To print a listing:
1
2
3
4
Make sure the MFP is on and the Readymessage appears.
Touch the menu button on the control panel.
Touch Reports.
Touch the down arrow until Print Directory appears, then touch Print Directory.
Printing the menu settings page
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Printing
Printing confidential and held jobs
The term held job refers to any type of print job that can be initiated by the user at the MFP. This includes a confidential job,
a verify print job, a reserve print job, a repeat print job, a bookmark, a profile, or a file on a USB flash memory device. When
sending a job to the MFP, you can specify in the driver that you want the MFP to hold the job in memory. Once your job is
stored in MFP memory, go to the MFP, and use the MFP control panel to specify what you want to do with your print job.
All confidential and held jobs have a user name associated with them. To access confidential or held jobs, you must first
select the type of job (confidential or held), and then select your user name from the user name list. Once you select your
user name, you can print all your confidential jobs, or select an individual print job. You can then choose the number of
copies for the print job, or you can delete the print job.
Printing a confidential job
When you send a confidential job to the MFP, you must enter a personal identification number (PIN) from the driver. The
PIN must be four digits using the numbers 0–9. The job is held in MFP memory until you enter the same four-digit PIN from
the control panel and choose to print or delete the job. This ensures the job does not print until you are there to retrieve it.
No one else using the MFP can print the job without the PIN.
Windows
1
2
3
From a word processor, spreadsheet, browser, or other application, select File Æ Print.
Click Properties. (If there is no Properties button, click Setup, and then click Properties.)
Depending on the operating system, you may have to click the Other Options tab, and then click Print and Hold.
Note: If you have difficulty finding Print and Hold Æ Confidential Print, click Help, see the topic Confidential
Print or Print and Hold, and then follow the driver instructions.
4
5
Enter a User Name and PIN.
Send your job to the MFP.
Go to the MFP when you are ready to retrieve your confidential print job, and follow the At the MFP steps.
Macintosh
1
2
From a word processor, spreadsheet, browser, or other application, select File Æ Print.
In the Copies & Pages or General pop-up menu, select Job Routing.
a
When using Mac OS 9, if Job Routing is not a choice on the pop-up menu, select Plug-in Preferences Æ
Print Time Filters.
b
c
Turn down the disclosure triangle to the left of Print Time Filters, and select Job Routing.
In the pop-up menu, select Job Routing.
3
4
5
In the radio group, select Confidential Print.
Enter a User Name and PIN.
Send your job to the MFP.
Go to the MFP when you are ready to retrieve your confidential print job, and follow the At the MFP steps.
Printing confidential and held jobs
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Printing
At the MFP
1
2
Touch Held jobson the home screen.
Touch your user name.
Note: A maximum of 500 results can be displayed for held jobs. If your name does not appear, touch the
down arrow until your name appears, or touch Search Held Jobs if there are a large number of held
jobs in the MFP.
3
4
Select Confidential Jobs.
Enter your PIN.
For more information, see Entering a personal identification number (PIN).
Touch the job you want to print.
5
6
Touch Print, or touch + to input the number of copies, and then touch Print.
Note: After your job prints, it is deleted from MFP memory.
Entering a personal identification number (PIN)
After you select a Confidential Job, the Enter PIN screen appears.
Use the touch screen number pad or the numeric pad to the right of the display to enter the four-digit PIN
associated with the confidential job.
Note: As you enter the PIN, asterisks appear on the display to ensure confidentiality.
If you enter an invalid PIN, the Invalid PIN screen appears.
Reenter the PIN, or touch Cancel.
Note: After your job prints, it is deleted from MFP memory.
Printing and deleting held jobs
Held jobs (Verify Print, Reserve Print, or Repeat Print) are printed or deleted from the MFP control panel and do not require
a PIN.
Verify Print
If you send a Verify Print job, the MFP prints one copy and holds the remaining copies you requested in MFP memory. Use
Verify Print to examine the first copy to see if it is satisfactory before printing the remaining copies. Once all copies are
printed, the Verify Print job is automatically deleted from MFP memory.
Reserve Print
If you send a Reserve Print job, the MFP does not print the job immediately. It stores the job in memory so you can print the
job later. The job is held in memory until you delete it from the Held Jobs menu. Reserve Print jobs may be deleted if the
MFP requires extra memory to process additional held jobs.
Repeat Print
If you send a Repeat Print job, the MFP prints all requested copies of the job and stores the job in memory so you can print
additional copies later. You can print additional copies as long as the job remains stored in memory.
Note: Repeat Print jobs are automatically deleted from MFP memory when the MFP requires extra memory
to process additional held jobs.
Printing confidential and held jobs
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Printing
Windows
1
2
3
From a word processor, spreadsheet, browser, or other application, select File Æ Print.
Click Properties. (If there is no Properties button, click Setup, and then click Properties.)
Depending on the operating system, you may have to click the Other Options tab, and then click Print and Hold.
Note: If you have difficulty finding Print and Hold Æ Held Jobs, click Help, and see the topic Held Jobs or
Print and Hold, then follow the driver instructions.
4
Select the type of held job you want, and then send your job to the MFP.
Go to the MFP when you are ready to retrieve your confidential print job, and follow the At the MFP steps.
Macintosh
1
2
From a word processor, spreadsheet, browser, or other application, select File Æ Print.
In the Copies & Pages or General pop-up menu, select Job Routing.
a
When using Mac OS 9, if Job Routing is not a choice on the pop-up menu, select Plug-in Preferences Æ
Print Time Filters.
b
c
Turn down the disclosure triangle to the left of Print Time Filters, and select Job Routing.
In the pop-up menu, select Job Routing.
3
In the radio group, select the type of held job you want, enter a user name, and then send your job to the MFP.
Go to the MFP when you are ready to retrieve your confidential print job, and follow the At the MFP steps.
At the MFP
1
2
Touch Held jobson the home screen.
Touch your user name.
Note: A maximum of 500 results can be displayed for held jobs. If your name does not appear, touch the
down arrow until your name appears, or touch Search <your name> if you have a large number of
held jobs in the MFP.
3
4
Touch the job you want to print.
Touch the down arrow, or touch Search <your name> if you have a large number of held jobs in the MFP.
Touch Print, or touch + to input the number of copies, and then touch Print.
Note: You can also choose to Print All or Delete All.
Printing confidential and held jobs
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Printing
Printing on specialty media
Media is paper, card stock, transparencies, labels, and envelopes. The last four are sometimes referred to as specialty
media. Follow these instructions to print on specialty media.
1
2
3
Load the media as specified for the tray being used. See Loading standard trays and optional trays for help.
From the MFP control panel, set the Paper Type and Paper Size according to the media you loaded.
From the computer software application, set the paper type, size, and source according to the media you loaded.
Windows
a
From a word processor, spreadsheet, browser, or other application, select File Æ Print.
Click Properties (or Options, Printer, or Setup, depending on the application) to view the MFP driver settings.
Click the Paper tab.
b
c
A paper tray list will appear.
d
Select the tray containing the specialty media.
Note: If you have difficulty, click Help, and then follow the driver instructions.
e
Select the media type (transparencies, envelopes, and so on) from the Paper Type list box.
Select the size of the specialty media from the Paper Size list box.
Click OK, and then send the print job as usual.
f
g
Mac OS 9
a
b
c
d
Select File Æ Page Setup.
Select the size of the specialty media from the Paper pop-up menu, and then click OK.
Select File Æ Print.
With General selected on the top pop-up menu, go to the Paper Source pop-up menu, and select the tray
containing the specialty media or the name of the media.
e
Click Print.
Mac OS X
a
b
c
d
e
f
Select File Æ Page Setup.
Select the MFP from the Format for pop-up menu.
Select the size of the specialty media from the Paper pop-up menu, and then click OK.
Select File Æ Print.
On the Copies & Pages pop-up menu, select Imaging.
Select the specialty media on the Paper Type pop-up menu.
On the Imaging pop-up menu, select Paper Feed.
g
h
Select the tray containing the specialty media from the All pages from or First page from / Remaining from
pop-up menus.
i
Click Print.
Printing on specialty media
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Printing
Loading standard trays and optional trays
Warning: Never remove paper trays while a print job is printing. It could damage the tray or the printer.
The printer has a 500-sheet standard tray. You may have also purchased one or more optional 500-sheet trays or a 2000-
sheet drawer.
Note: The steps for loading a 2000-sheet drawer are different than the steps for loading a 500-sheet tray.
Loading 500-sheet trays
To load any of the 500-sheet trays:
1
2
3
Remove the tray and place it on a flat, level surface.
Squeeze the front guide lever and slide the guide to the front of the tray.
Squeeze the side guide lever and slide the guide to the correct position for the size paper you are loading.
Icons along the back of the tray indicate paper sizes.
4
Flex the sheets back and forth to loosen them, and then fan them.
Do not fold or crease the paper. Straighten the edges of the stack on a level surface.
Loading standard trays and optional trays
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Printing
5
Place the paper in the tray as shown, print side down.
Do not load bent or wrinkled paper.
Note: Do not exceed the maximum stack height. Overfilling the tray may cause jams.
Maximum stack height indicator
6
Squeeze the front guide lever and slide the guide until it firmly touches the stack of paper.
7
8
Reinstall the tray.
Make sure the tray is pushed completely into the printer.
If you are loading a different type of media than was previously loaded in the tray, change the Paper Type setting
for that tray on the operator panel.
Loading standard trays and optional trays
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Printing
Loading the 2000-sheet tray
Follow these instructions to load a 2000-sheet tray. Do not load any print media other than paper in the 2000-sheet tray.
1
2
Pull open the tray.
Squeeze the side guide lever, lift the guide, and place it into the appropriate slot for the size paper you are loading.
3
Squeeze the two front guide levers and slide the guide to the correct position for the size paper you are loading.
LT.LG
LT.LG
A4
A5
A5
EX
EX
B5
B5
A4
Loading standard trays and optional trays
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Printing
4
Slide the bottom support toward the front of the tray until it touches the front guide.
5
Flex the sheets back and forth to loosen them, and then fan them.
Do not fold or crease the paper. Straighten the edges of the stack on a level surface.
6
Place the paper against the back left corner of the tray, print side down.
Do not load bent or wrinkled print media.
7
Close the tray.
Make sure the tray is pushed completely into the printer.
Note: Do not exceed the maximum stack height. Overfilling the tray may cause paper jams.
Loading standard trays and optional trays
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Printing
Loading the multipurpose feeder
You can use the multipurpose feeder one of two ways:
•
•
Paper tray—As a paper tray, you can load paper or specialty media in the feeder with the intention of leaving the
media in the feeder.
Manual bypass feeder—As a manual bypass feeder, you send a print job to the feeder while specifying the type
and size of media from your computer. The printer then prompts you to load the appropriate print media before it
prints.
To load the multipurpose feeder:
1
Open the multipurpose feeder.
2
Squeeze the paper guide lever and slide the guide all the way toward the front of the printer.
3
Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the print media.
Straighten the edges of the stack on a level surface.
Loading the multipurpose feeder
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Printing
4
Arrange the stack of paper or specialty media correctly for the size, type, and print method you are using.
5
6
Place the paper or specialty media, print side up, along the left side of the multipurpose feeder, and then push it in
as far as it will easily go.
Do not force the media.
Note: Do not exceed the maximum stack height. Overfilling the feeder may cause jams.
Squeeze the paper guide lever and slide the guide until it lightly touches the side of the stack.
7
If you are loading a different type of media than was previously loaded in the tray, change the Paper Type setting
for that tray on the operator panel.
Linking trays
Tray linking enables the automatic linking feature for trays when you load the same size and type of print media in multiple
sources. The printer automatically links the trays; when one tray is empty, print media feeds from the next linked tray.
For example, if you have the same size and type of print media loaded in tray 1 and tray 2, the printer selects print media
from tray 1 until it becomes empty, and then the printer automatically feeds print media from the next linked tray—tray 2.
Make sure you load the same size and type of print media in each tray and then, using the Paper menu, set the same paper
size and type for the trays to link.
Set the paper size and type for each tray.
To disable tray linking, set the Paper Type to a unique value for each tray.
If all the trays do not have the same type of print media loaded when linked, you could mistakenly print a job on the wrong
paper.
Linking trays
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Understanding paper and specialty media
guidelines
8
Print media is paper, card stock, transparencies, labels, and envelopes. The MFP provides high-quality printing on a variety
of print media. You must consider a number of things concerning print media before you print. This chapter provides
information to help you make print media selections.
•
•
•
•
For more details about the types of paper and specialty media the MFP supports, see the Card Stock & Label Guide
We recommend that you try a limited sample of any paper or specialty media you are considering using with the MFP
before purchasing large quantities.
Supported print media
The following tables provide information on standard and optional sources for both input and output trays and bins.
•
•
•
Note: If you use a print media size not listed, select the next larger size.
Understanding paper and specialty media guidelines
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Understanding paper and specialty media guidelines
Print media sizes
Legend
✓ — supported with size sensing
† — supported without size sensing
✘— unsupported
Optional
finisher
*
Media size
Dimensions
A3
297 x 420 mm (11.7 x 16.5 in.)
210 x 297 mm (8.27 x 11.7 in.)
148 x 210 mm (5.83 x 8.27 in.)
257 x 364 mm (10.1 x 14.3 in.)
182 x 257 mm 7.17 x 10.1 in.)
215.9 x 279.4 mm 8.5 x 11 in.)
215.9 x 355.6 mm (8.5 x 14 in.)
184.2 x 266.7 mm (7.25 x 10.5 in.)
216 x 330 mm (8.5 x 13 in.)
✘
✓
✓
✘
✓
✓
✓
✓
†
✘
†
†
✘
†
†
†
†
†
†
✘
†
✘
✓
✓
✘
✓
✓
✓
✓
✘
✘
✘
✘
✘
✓
✓
✘
✓
✓
✓
✓
✓
✓
✘
†
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✓
✘
✘
✓
✓
✓
✓
✓
✘
✘
✘
✘
✓
✓
✘
✓
✓
✓
✓
✓
✓
✘
✓
✘
✓
✓
✘
✓
✓
✓
✓
✓
✓
✘
✓
✘
✓
✓
✘
✓
✓
✓
✓
✓
✘
✘
✓
A4
A5
JIS B4
JIS B5
Letter
Legal
Executive
Folio
Statement
Tabloid
139.7 x 215.9 mm (5.5 x 8.5 in.)
279 x 432 mm (11 x 17 in.)
†
✘
†
**
Universal
69.85 x 127 mm to 297 x 1219.2 mm
(2.75 x 3.5 in. to 11.69 x 48 in.)
Banner
210 to 215.9 mm wide by up to
1219.2 mm long (8.27 to 8.5 inches
wide by up to 48 inches long)
✘
✘
†
†
✘
✘
✘
✘
✘
✓
✘
✘
✘
✘
✘
✘
✘
✘
✘
7 3/4 Envelope
(Monarch)
98.4 x 190.5 mm (3.875 x 7.5 in.)
†
9 Envelope
98.4 x 225.4 mm (3.875 x 8.9 in.)
104.8 x 241.3 mm (4.12 x 9.5 in.)
110 x 220 mm (4.33 x 8.66 in.)
162 x 229 mm (6.38 x 9.01 in.)
176 x 250 mm (6.93 x 9.84 in.)
✘
✘
✘
✘
✘
✘
†
†
†
†
†
†
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
†
†
†
†
†
†
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
✘
10 Envelope
DL Envelope
C5 Envelope
B5 Envelope
Other Envelope
104.8 mm x 210 mm to
215.9 mm x 355.6 mm
4.125 in. x 8.27 in. to 8.5 in. x 14 in.)
*
Supported as selected paper with tray size sensing turned off in the appropriate trays.
When selected, the page is formatted for 215.9 x 355.6 mm (8.5 x 14 in.) unless otherwise specified.
**
Supported print media
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Understanding paper and specialty media guidelines
Print media types
Optional
Finisher
Legend
✓ — supported
✘— unsupported
Optional
high
Multi-
Optional Optional Optional
500-sheet purpose capacity Optional envelope banner
5-bin
Media
trays
✓
feeder
feeder
duplex
drawer
tray
✘
mailbox
Paper
✓
✓
✓
✓
✓
✘
✘
✘
✓
✓
✘
✓
✘
✘
✘
✘
✓
✘
✘
✘
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✘
✘
Card stock
Transparencies
✓
✘
✓
✘
Paper and Vinyl
labels*
✓
✘
Envelopes
✘
✓
✓
✘
✘
✓
✘
✘
✘
✘
✘
✘
✘
✘
✘
Glossy paper
✓
✓
✓
✓
✓
Print media weights
Media weight
Multipurpose
500-sheet trays feeder
2000-sheet
drawer
Envelope
drawer
Media
Paper
Type
2
2
2
Xerographic or
business paper
60 to 74.9 g/m
grain long
60 to 74.9 g/m
60 to 74.9 g/m
grain long
Not supported
Not supported
Not supported
Not supported
grain long
(used for simplex (16 to 19.9 lb
(16 to 19.9 lb
(16 to 19.9 lb
1
2
2
2
printing)
bond)
bond)
bond)
2
2
2
Xerographic or
business paper
(used for duplex
printing)
75 to 176 g/m
grain long
75 to 176 g/m
grain long
75 to 176 g/m
grain long
(20 to 47 lb bond) (20 to 47 lb bond) (20 to 47 lb bond)
2
2
2
Glossy papers
Book
88 to 176 g/m
grain long
(60 to 120 lb
book)
88 to 176 g/m
grain long
(60 to 120 lb
book)
88 to 176 g/m
grain long
(60 to 120 lb
book)
2
2
2
Cover
162 to 176 g/m
grain long
(60 to 65 lb
cover)
162 to 176 g/m
grain long
(60 to 65 lb
cover)
162 to 176 g/m
grain long
(60 to 65 lb cover)
1
2
Paper weighing less than 75 g/m (20 lb bond) is limited to simplex printing only at less than 60% relative humidity.
This paper weight in any source is not supported for duplex (two-sided) printing.
2
3
2
2
For 60 to 176 g/m (16 to 47 lb bond) paper, grain long fibers are recommended. For papers heavier than 176 g/m (47
lb bond), grain short is recommended.
Pressure sensitive area must enter the printer first.
100% cotton content maximum weight is 90.2g/m (24 lb) bond.
105 g/m (28 lb bond) envelopes are limited to 25% cotton content.
4
5
6
2
2
Supported print media
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Understanding paper and specialty media guidelines
Print media weights (continued)
Media weight
Multipurpose
500-sheet trays feeder
2000-sheet
drawer
Envelope
drawer
Media
Type
2
2
Card stock—
maximum
Index Bristol
163 g/m (90 lb)
163 g/m (90 lb)
Not
Not supported
Not supported
Not supported
Not supported
recommended
2,3
(grain long)
2
2
Tag
163 g/m (100 lb) 163 g/m (100 lb) Not
recommended
2
2
Cover
176 g/m (65 lb)
176 g/m (65 lb)
Not
recommended
2
2
Card stock—
maximum
Index Bristol
199 g/m (110 lb) 199 g/m (110 lb) Not
recommended
203 g/m (125 lb) 203 g/m (125 lb) Not supported
2,3
(grain short)
2
2
Tag
Not supported
Not supported
Not supported
2
2
Cover
216 g/m (80 lb)
216 g/m (80 lb)
Not supported
Not supported
2
2
2
Transparencies
Laser printer
161 to 169 g/m
(43 to 45lb bond) (43 to 45lb bond)
161 to 169 g/m
2,4
2
Labels—maximum
Paper
180 g/m (48 lb
bond)
199 g/m2 (53 lb
bond)
Not supported
Not supported
Not supported
Not supported
Not supported
Not supported
Not supported
Not supported
Not supported
2
Dual-web paper
Polyester
Vinyl
180 g/m (48 lb
199 g/m2 (53 lb
bond)
bond)
2
2
220 g/m (59 lb
220 g/m (59 lb
bond)
bond)
2
2
300 g/m (92 lb
260 g/m (78 lb
liner)
liner)
2
2
2
Envelopes
Sulfite, wood-
free or up to
100% cotton
bonds
Not supported
60 to 105 g/m
60 to 105 g/m
(16 to 28 lb
(16 to 28 lb
5, 6
5, 6
bond)
bond)
1
2
Paper weighing less than 75 g/m (20 lb bond) is limited to simplex printing only at less than 60% relative humidity.
This paper weight in any source is not supported for duplex (two-sided) printing.
2
3
2
2
For 60 to 176 g/m (16 to 47 lb bond) paper, grain long fibers are recommended. For papers heavier than 176 g/m (47
lb bond), grain short is recommended.
Pressure sensitive area must enter the printer first.
100% cotton content maximum weight is 90.2g/m (24 lb) bond.
105 g/m (28 lb bond) envelopes are limited to 25% cotton content.
4
5
6
2
2
Supported print media
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Understanding paper and specialty media guidelines
Selecting print media
Selecting the appropriate print media for the MFP helps you avoid printing problems. The following sections contain
guidelines for choosing the correct print media for the MFP.
•
•
•
•
•
Paper
2
To ensure the best print quality and feed reliability, use 90 g/m (24 lb) xerographic, grain long paper. Business papers
designed for general business use may also provide acceptable print quality.
We recommend Lexmark part number 12A5950 letter size glossy paper and Lexmark part number 12A5951 A4 size glossy
paper.
Always print several samples before buying large quantities of any type of media. When choosing any media, consider the
weight, fiber content, and color.
The Laser printing process heats paper to high temperatures of 230°C (446°F) for non-MICR applications. Use only paper
able to withstand these temperatures without discoloring, bleeding, or releasing hazardous emissions. Check with the
manufacturer or vendor to determine whether the paper chosen is acceptable for laser printers.
When loading paper, note the recommended print side on the paper package, and load paper accordingly. For more
Paper characteristics
The following paper characteristics affect print quality and reliability. It is recommended that these guidelines are followed
when evaluating new paper stock.
For detailed information, see the Card Stock & Label Guide available on the Lexmark Web site at www.lexmark.com/
Weight
2
The printer can automatically feed paper weights from 60 to 176 g/m (16 to 47 lb bond) grain long. Paper lighter than
2
2
60 g/m (16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 90 g/m (24 lb bond)
grain long paper. To use paper narrower than 182 x 257 mm (7.2 x 10.1 in.), it is recommended that the weight be greater
2
than or equal to 90 g/m (24 lb bond).
Curl
Curl is the tendency of media to curve at its edges. Excessive curl can cause paper feeding problems. Curl can occur after
the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid,
cold and dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.
Smoothness
The degree of smoothness of paper directly affects print quality. If the paper is too rough, the toner does not fuse to the
paper properly, resulting in poor print quality. If the paper is too smooth, it can cause paper feeding or print quality issues.
Smoothness needs to be between 100 and 300 Sheffield points; however, smoothness between 150 and 250 Sheffield
points produces the best print quality.
Moisture content
The amount of moisture in the paper affects both print quality and the ability of the printer to feed the paper properly. Leave
the paper in its original wrapper until it is time to use it. This limits the exposure of the paper to moisture changes that can
degrade its performance.
Condition paper while it is still in the original wrapper. To condition it, store it in the same environment as the printer for 24
to 48 hours before printing to let the paper stabilize in the new conditions. Extend the time several days if the storage or
Selecting print media
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Understanding paper and specialty media guidelines
transportation environment is very different from the printer environment. Thick paper may also require a longer
conditioning period because of the mass of material.
Grain direction
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the
paper, or grain short, running the width of the paper.
2
For 60 to 90 g/m (16 to 24 lb bond) paper, grain long fibers are recommended.
Fiber content
Most high-quality xerographic paper is made from 100% chemically pulped wood. This content provides the paper with a
high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as
cotton possesses characteristics that can result in degraded paper handling.
Unacceptable paper
Note: Papers such as carbonless, very light papers and magazine paper should be copied using the flatbed.
Do not use the ADF for this type of paper.
The following papers are not recommended for use with the printer:
•
Chemically treated papers used to make copies without carbon paper, also known as carbonless papers,
carbonless copy paper (CCP), or no carbon required (NCR) paper
•
•
•
Preprinted papers with chemicals that may contaminate the printer
Preprinted papers that can be affected by the temperature in the printer fuser
Preprinted papers that require a registration (the precise print location on the page) greater than 0.09 in., such as
optical character recognition (OCR) forms
In some cases, registration can be adjusted with the software application to successfully print on these forms.
Coated papers (erasable bond), synthetic papers, or thermal papers
•
•
•
•
•
Rough-edged, rough or heavily textured surface papers or curled papers
Recycled papers containing more than 25% post-consumer waste that do not meet DIN 19 309
2
Paper having a weight less than 60 g/m (16 lb)
Multiple-part forms or documents
Transparencies
The MFP can print directly on transparencies designed for use in laser printers. Print quality and durability depend on the
transparency used. Always print samples on the transparencies you are considering before buying large quantities.
The Paper Type setting should be set to Transparency to help prevent jams. In Macintosh, be sure to set the Paper Type to
Transparency in the Print dialog on the Imaging choice in the Copies & Pages pop-up menu.
Use transparencies designed specifically for laser printers. Transparencies must be able to withstand temperatures of
230°C (446°F) without melting, discoloring, offsetting or releasing hazardous emissions. For detailed information, see the
Transparencies can be fed automatically from the standard tray or the multipurpose feeder. Before loading transparencies,
fan the stack to prevent sheets from sticking together.
Be careful when you handle transparencies. Fingerprints on the surface of the transparency cause poor print quality.
Selecting print media
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Understanding paper and specialty media guidelines
Envelopes
You can load up to 10 envelopes in the multipurpose feeder and 85 envelopes in the envelope drawer. Try a sample of any
envelopes you are considering using with the MFP before buying large quantities. See Loading the multipurpose feeder
for instructions on loading envelopes.
When printing on envelopes:
•
To achieve the best possible print quality, use only high-quality envelopes that are designed for use in laser
printers.
•
Set the Paper Size/Type in the Paper menu to MP Feeder, Manual Env, or Env Feeder depending on the source
you are using. Set the paper type to Envelope, and select the correct envelope size from the control panel, the
MFP driver, or from MarkVision.
2
2
•
For best performance, use envelopes made from 75 g/m (20 lb bond) paper. You can use up to 105 g/m (28 lb
2
bond) weight for the multipurpose feeder or 105 g/m (28 lb bond) weight for the envelope feeder as long as the
2
cotton content is 25% or less. Envelopes with 100% cotton content must not exceed 90 g/m (24 lb bond) weight.
•
•
Use only new, undamaged envelopes.
For best performance and to minimize jams, do not use envelopes that:
–
–
–
–
–
–
–
–
–
Have excessive curl or twist.
Are stuck together or damaged in any way.
Contain windows, holes, perforations, cutouts or embossing.
Use metal clasps, string ties, or metal folding bars.
Have an interlocking design.
Have postage stamps attached.
Have any exposed adhesive when the flap is in the sealed or closed position.
Have nicked edges or bent corners.
Have rough, cockle, or laid finishes.
•
Use envelopes that can withstand temperatures of 230°C (446°F) without sealing, excessive curling, wrinkling, or
releasing hazardous emissions. If you have any doubts about the envelopes you are considering using, check
with the envelope supplier.
•
•
Load only one size of envelope at a time in the envelope feeder.
A combination of high humidity (over 60%) and the high printing temperatures may seal the envelopes.
Selecting print media
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Understanding paper and specialty media guidelines
Labels
The MFP can print on many labels designed for use with laser printers. These labels are supplied in letter size, A4 size, and
legal size sheets. Label adhesives, face sheet (printable stock), and topcoats must be able to withstand temperatures of
230°C (446°F) and pressure of 25 pounds per square inch (psi).
Try a sample of any labels you are considering using with the MFP before purchasing a large quantity.
For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on the
Lexmark Web site at www.lexmark.com/publications.
When printing on labels:
•
Set the Paper Size/Type menu item to Labels in the Paper menu. You can set the Paper Size/Type from the MFP
control panel, the MFP driver, or from MarkVision Professional.
•
Do not load labels with paper or transparencies in the same source; mixing print media can cause feeding
problems and print-quality problems.
•
•
Do not use label sheets with a slick backing material.
Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets
also contaminate the MFP and your cartridge with adhesive, and could void the MFP and cartridge warranties.
•
Use labels that can withstand temperatures of 230°C (446°F) without sealing, excessive curling, wrinkling, or
releasing hazardous emissions.
•
•
Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die-cuts of the label.
Do not use label sheets that have adhesive to the edge of the sheet. We recommend zone coating of the adhesive
at least 1 mm (0.04 in.) away from edges. Adhesive material contaminates the MFP and could void the warranty.
•
If zone coating of the adhesive is not possible, a 1.6 mm (0.1 in.) strip should be removed on the leading and
driver edge, and a non-oozing adhesive should be used.
•
•
•
Remove a 1.6 mm (0.1 in.) strip from the leading edge to prevent labels from peeling inside the MFP.
Portrait orientation is preferred, especially when printing bar codes.
Do not use labels that have exposed adhesive.
Card stock
Card stock is single ply, and has a large array of properties, such as the moisture content, thickness, and texture, that can
significantly affect print quality. See Supported print media for information on the preferred weight and for the grain
direction of print media.
Try a sample of any card stock you are considering using with the MFP before purchasing a large quantity.
When printing on card stock:
•
Set the Paper Type menu item in the Paper menu to Card Stock from the control panel, from the MFP driver, or
from MarkVision Professional.
•
Be aware that preprinting, perforation, and creasing can significantly affect the print quality and cause print media
handling or jamming problems.
•
•
Avoid using card stock that may release hazardous emissions when heated.
Do not use preprinted card stock manufactured with chemicals that may contaminate the MFP. Preprinting
introduces semi-liquid and volatile components into the MFP.
•
We recommend the use of grain short card stock.
Selecting print media
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Understanding paper and specialty media guidelines
Storing print media
Use the following guidelines to avoid paper feeding problems and uneven print quality.
•
Store paper in an environment where the temperature is approximately 21°C (70°F) and the relative humidity is
40%.
•
•
Store cartons of paper on a pallet or shelf rather than directly on the floor.
If you store individual packages of paper out of the original carton, make sure they rest on a flat surface so the
edges do not buckle or curl.
•
•
Do not place anything on top of paper packages.
Store paper in its original wrapper until you load it into the MFP.
Avoiding jams
Automatic document feeder
Note: Papers such as carbonless, very light papers and magazine paper should be copied using the flatbed.
Do not use the ADF for this type of paper.
Your automatic document feeder is designed to handle most paper types. However, if you are unsure if your document will
cause a jam in the automatic document feeder, we recommend that you scan it using the flatbed.
The following cannot be properly fed by the automatic document feeder:
•
•
•
•
•
•
•
•
•
•
•
•
Paper with clip or staple attached
Paper with ink not totally dry
Paper with inconsistent thickness, such as envelopes
Paper with wrinkles, curls, folds, or tears
Tracing paper, coated paper, carbonless paper
Paper that is too large or too small (use flatbed instead)
Items other than papers, such as cloth, metal, or OHP film
Notched paper
Paper with an odd (non-rectangular) shape
Photographic paper
Paper with perforations on its side
Very thin paper
Storing print media
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Understanding paper and specialty media guidelines
Printer
Use appropriate print media (paper, transparencies, labels, and card stock) to help ensure trouble-free printing. See
Supported print media for more information.
Note: Try a limited sample of any print media you are considering using with the MFP before purchasing
large quantities.
By selecting the appropriate print media and loading it properly, you can avoid most jams. For detailed tray-loading
The following hints can help you avoid jams:
•
•
Use only recommended print media.
Do not overload the print media sources. Make sure the stack height does not exceed the maximum height
indicated by the stack line on the labels in the sources.
•
•
Do not load wrinkled, creased, damp, or curled print media.
Flex, fan, and straighten print media before you load it. If jams do occur with print media, try feeding one sheet at
a time through the multipurpose feeder.
•
•
•
•
•
•
•
Do not use print media that you have cut or trimmed yourself.
Do not mix print media sizes, weights, or types in the same print media source.
Make sure the recommended print side is loaded in the source according to your simplex or duplex needs.
Do not remove trays during a print job.
Push all trays in firmly after loading them.
Make sure the guides in the trays are properly positioned for the size of print media you have loaded. Make sure
the guides are not placed too tightly against the stack of print media.
•
If a jam occurs, clear the entire media path.
See Clearing jams in the User’s Guide on the printer Software and Publications CD for more information.
Avoiding jams
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9
Installing and removing options
CAUTION: If you are installing memory or option cards sometime after setting up the printer, turn the
printer off, and unplug the power cord from the wall outlet before continuing.
The instructions in this section help you install the interface card, memory card, and firmware card. Information about other
memory or option cards can be found in the printer User’s Guide.
Accessing the printer system board
You must access the printer system board to install the interface card, memory card, and firmware card.
Note: Use a Phillips screwdriver to remove the system board access cover.
1
2
3
4
Locate the system board access cover on the back of the printer.
Remove the four access cover screws.
Remove the access cover.
Set the cover aside.
Use the illustration to locate the connector for the card you want to install.
Option card
Firmware and
flash memory
cards
Memory card
connector
Installing and removing options
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Installing and removing options
Installing a memory card
Note: Printer memory cards designed for other Lexmark printers may not work with the printer.
1
Warning: Printer memory cards are easily damaged by static electricity. Touch something metal such as the
printer frame before you touch a memory card.
2
3
Push open the latches on both ends of the memory card connector.
Unpack the memory card.
Avoid touching the connection points along the edge of the card. Save the packaging.
Align the notches on the bottom of the card with the notches on the connector.
Push the memory card firmly into the connector until the latches on either end of the connector snap into place.
It may require some force to fully seat the card.
4
5
6
Make sure each latch fits over the notch on the end of the card.
Memory card
connector
Installing a memory card
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Installing and removing options
Installing a firmware card
Note: Firmware cards designed for other Lexmark printers will not work with the printer.
Note: If a firmware card has been installed, you must remove it.
1
2
3
4
Unpack the firmware card.
Holding the card by its sides, align the pins on the card with the holes on the system board.
Push the firmware card firmly into place.
The entire length of the connector on the firmware card must touch the system board and be locked into the
connector.
Be careful not to damage the connectors.
Pins
Installing a firmware card
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Installing and removing options
Installing the interface card
Warning: Interface cards are easily damaged by static electricity. Touch something metal such as the printer
frame before you touch an interface card.
1
2
Remove the system board access cover.
Remove the screw and cover plate, and save them.
Screw
Cover plate
3
Unpack the scanner interface card and cable. Save the packaging materials.
a
b
Connect the USB interconnect cable to the card.
Connect the USB interconnect cable to the system board.
Connector
USB interconnect
cable
Installing the interface card
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Installing and removing options
4
5
Align the connection points on the card with the connector on the system board, and push the card firmly into the
system board connector.
Insert and tighten the screws to secure the card.
Replacing the access cover plate
After you have installed options on the printer system board, follow these steps to reattach the access cover plate.
1
2
3
Align the slots at the top of the access cover with the screws near the top of the printer.
Slide the cover up under the top cover lip as far as it will go.
Insert and tighten the (four) screws at the top and bottom of the cover.
Replacing the access cover plate
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10
Maintaining the MFP
Periodically, you need to complete certain tasks to maintain optimum print quality. These tasks are covered in this chapter
and in the printer User’s Guide.
If several people are using the MFP, you may want to designate a key operator to do the setup and maintenance of the
MFP. Refer printing problems and maintenance tasks to this key operator.
In the U.S., contact Lexmark at 1-800-539-6275 for information about Lexmark Authorized Supplies Dealers in your area. In
other countries or regions, visit the Lexmark Web site at www.lexmark.com, or contact the place where you bought the
MFP.
Storing supplies
Choose a cool, clean storage area for the MFP supplies. Store supplies right side up in their original packaging until you are
ready to use them.
Do not expose supplies to:
•
•
•
•
•
•
Direct sunlight
Temperatures above 35°C (95°F)
High humidity (above 80%)
Salty air
Corrosive gases
Heavy dust
Maintaining the MFP
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Maintaining the MFP
Determining the status of supplies
Copy
Fax
E-mail
FTP
Menus
Ready. 88 Toner low.
Status/
Supplies
Touch any button to begin.
The MFP control panel alerts you once a supply item or maintenance is required. The Print status message bar at the
bottom of the touch screen indicates if the MFP is Readyand lets you know if any supplies are low or empty. Touching
Status / Supplieson the bottom of the touch screen will open the Status / Suppliesscreen where you can view the
status of the various trays and other supply items.
Ordering supplies
To order supplies in the U.S., contact Lexmark at 1-800-539-6275 for information about Lexmark Authorized Supplies
Dealers in your area. In other countries or regions, visit the Lexmark Web site at www.lexmark.com, or contact the place
where you bought the MFP.
Ordering an ADF pick pad
Order Lexmark part number 40X2538.
Order a new pick pad if you experience problems with paper double-feeding through the automatic document feeder or if
you have scanned 40,000 pages.
Ordering an ADF pick roller
Order Lexmark part number 40X2540.
Order a new ADF pick roller if you experience problems with paper double-feeding through the automatic document feeder
or if you have scanned 120,000 pages.
Determining the status of supplies
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Maintaining the MFP
Recycling Lexmark products
To return Lexmark products to Lexmark for recycling:
1
Visit our Web site:
www.lexmark.com/recycle
2
Follow the instructions on the computer screen.
Cleaning the scanner glass and backing material
1
2
3
Open the document cover.
Dampen a clean, lint-free cloth or cotton swab with isopropyl alcohol (95%).
Wipe the scanner glass and backing material by moving the cloth or swab from side to side.
Backing material
Scanner glass
4
Close the document cover.
Recycling Lexmark products
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Maintaining the MFP
Cleaning the automatic document feeder
The scanner parts can become contaminated with ink, toner particles, or paper coatings. Clean the scanner feed rollers if
documents do not feed smoothly or easily, or if several pages feed at one time.
1
2
3
4
Open the ADF document cover.
Dampen a clean, lint-free cloth or cotton swab with isopropyl alcohol (95%).
Wipe the feed roller by moving the cloth or swab from side to side.
Rotate the roller forward with your finger, and repeat step 3 until the entire roller is cleaned.
Roller
5
Close the document cover.
Cleaning the automatic document feeder
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Maintaining the MFP
Scanner registration
Note: Use this procedure only after you have verified the paper was loaded correctly in the ADF and the
Margin Shift setting has not been changed.
Scanner Registration is a process to align the scan area with the paper location. Two pieces of either letter or A4
dark colored paper are needed for this process.
1
2
3
Turn the printer off.
Open the document cover.
Clean the scanner glass and backing material.
Hold down the number 2 and number 6 keys on the numeric pad.
Continue to hold the buttons, and turn the printer on.
4
5
Hold the buttons for about 10 seconds while the MFP is powering up, then release the buttons. The MFP will enter
the Configuration menu.
6
7
8
Touch the down arrow until Automatic Scanner Registrationappears.
Touch Automatic Scanner Registration.
Load the dark colored paper.
a
Place a blank piece of dark colored paper (A4 or Letter) on the flatbed.
Position the paper so it is aligned with the upper corner of the plastic guides.
b
c
Close the document cover.
Place a blank piece of dark colored paper (A4 or Letter) in the ADF, and adjust the guides.
Make sure the paper guides are snug against the paper; do not bend the paper.
9
Press Start.
The registration process will scan the pages in the flatbed and ADF, and then display a success or failure
message.
If a failure message appeared, do another scanner registration, realign the paper, and verify each step as it is
performed. If a second failure message appears, contact an authorized service representative.
10 Touch Exit Configuration Menu.
The printer will reboot and return to the home page.
Scanner registration
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Maintaining the MFP
Removing the scanner top
Note: The following procedures should be done with two persons.
The scanner top (document cover) uses two locking tabs to prevent accidentally separation. To remove the document
cover:
1
2
3
4
5
6
Turn the printer off.
Unplug the power cord from the wall outlet.
Disconnect the two scanner cables.
Open the document cover.
Lift the cover.
Press and hold the locking tabs while lifting the cover.
Note: If the cover is leaning forward, it is difficult to unlock the tabs.
Removing the scanner top
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Maintaining the MFP
Moving the MFP
Follow these guidelines to move the MFP within the office or to prepare the MFP for shipment.
CAUTION: The printer weighs 48–82 kg (105–181 lb). It requires at least three (3) people to lift it safely.
Use the printer handholds to lift it, do not lift by the front of the printer, and make sure your fingers are not
under the printer when you set it down.
•
•
Always turn off the MFP using the printer power switch.
Lock the scanner mechanism.
•
•
•
Disconnect all cords and cables from the MFP before attempting to move the MFP.
Remove the scanner from the top of the printer.
Failure to repackage the MFP properly for shipment can result in damage to the MFP not covered by the MFP
warranty.
•
Damage to the MFP caused by improper moving is not covered by warranty.
Moving the MFP within the office
The MFP can be safely moved from one location within an office to another following these precautions:
•
•
•
•
The MFP printer and scanner must be turned off.
The scanner should be removed from the top of the printer.
The MFP printer and scanner must remain in an upright position.
Any cart used to move the printer and scanner should have a surface able to support the full footprint of the pieces
being moved.
•
Severe jarring movements may cause damage to the MFP and must be avoided.
Preparing the MFP for shipment
To transport the MFP by vehicle or by commercial carrier, the MFP must be repackaged for shipment using the proper
packaging. The MFP package must be securely fastened to its pallet. Do not use a shipping or transport method that
requires the MFP to be shipped without a pallet. The MFP must stay upright throughout the shipment. If you do not have all
the original packaging, contact your local service representative to order the repackaging kit. Additional instructions for
repackaging the MFP are provided in the repackaging kit.
Moving the MFP
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11
Clearing jams
By carefully selecting print media and loading it properly, you should be able to avoid most paper jams. For more
information on avoiding paper jams, see Avoiding jams. If jams do occur, follow the steps outlined in this section.
To resolve the paper jam messages, you must clear the entire paper path, and then touch Continue to clear the message
and resume printing. The MFP prints a new copy of the page that jammed if Jam Recovery is set to On or Auto; however,
the Auto setting does not guarantee the page will print.
Identifying jams
If the MFP jams, the appropriate jam message will be displayed on the touch screen Print status message bar.
Note: The red exclamation point indicates the item is unavailable until the attendance message is cleared.
Copy
!
Fax
E-mail
!
!
FTP
Menus
290.01 Scanner jam, remove
all originals from the scanner.
Status/
Supplies
Clearing jams
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Clearing jams
Printer access doors and trays
The following illustration shows the path that print media travels through the printer. The path varies depending on the input
source (trays, multipurpose feeder, envelope feeder) and output bins (finisher, stacker, expander, mailbox) you are using.
The numbers in following illustration indicate the numbers that can appear on the operator panel and designate the general
area of a paper jam.
Note: The following illustrations are for illustrative purposes and may not reflect your MFP configuration. For
Area A
Multipurpose feeder
250.yy Paper Jam
Area B
Left access door
(beside tray 1)
200.yy Paper Jam
24<x>.yy Paper Jam
Area C
Paper input options:
500-sheet drawer or
2000-sheet drawer
24<x>.yy Paper Jam
Area D
Front access door
Area M
Mailbox
201.yy Paper Jam
27<x>.yy Paper Jam
Area L
Upper right access door
(redrive area)
Area T1
Standard tray (Tray 1)
201.yy Paper Jam
202.yy Paper Jam
200.yy Paper Jam
241.yy Paper Jam
Area K
Area E
Lower right access door
(fuser area)
Duplex mechanism
230.yy Paper Jam
201.yy Paper Jam
202.yy Paper Jam
Area T<x>
Paper input options:
500-sheet trays or
2000-sheet tray
Area J
Duplex tray
24<x>.yy Paper Jam
230.yy Paper Jam
Printer access doors and trays
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Clearing jams
CAUTION: Certain floor-mounted configurations require additional furniture for stability. More
information is available on our Lexmark Web site at www.lexmark.com/multifunctionprinters.
Understanding printer jam messages
The following table lists the jam messages that can occur and the action necessary to clear the message. The jam
message indicates the area where the jam occurred. However, it is best to clear the entire paper path to ensure you have
cleared all possible jams.
For more information on clearing printer paper jams, refer to the printer User’s Guide located on the printer publications CD.
CAUTION: The inside of the printer may be hot. Allow the printer to cool before touching any internal
components.
Message
Check Areas
What to do
200.yy Paper Jam
B, T1
(tray 1 and left access
door beside tray 1)
If the jam message persists, paper may be caught in the image
transfer unit.
201.yy Paper Jam
D, K, L
K, L
(fuser area)
If the jam message persists, paper may be caught in the fuser.
202.yy Paper Jam
(fuser area)
If the jam message persists, paper may be caught in the fuser.
230.yy Paper Jam
E, J
(duplex area)
24<x>.yy Paper Jam
B,C, T<x>
(trays 1–4)
250 Paper Jam
A,D
M
(multipurpose feeder)
27<x>.yy Paper Jam
Follow the instructions in the printer User’s Guide for Clearing
mailbox, finisher, or output expander jams (Area M).
(mailbox and output
expander)
Understanding printer jam messages
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Clearing jams
Clearing scanner jams
Scanner jams can occur as the paper enters or exits the scanner. Scanner jams can be cleared by opening the ADF cover
or the document cover and removing the jam.
290, 291, 292, and 294 Scanner Jams
1
2
Remove all original documents from the ADF.
Open the ADF cover, and carefully remove any jammed pages.
If you cannot remove the jammed paper, and open the document cover. Carefully remove the jammed paper.
Close the document and ADF covers.
3
Clearing scanner jams
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12
Administrative support
Adjusting control panel brightness
If you are having trouble reading your control panel display, the LCD brightness can be adjusted through the Settings
menu.
Brightness
1
2
3
4
5
6
Make sure the MFP is on.
Touch the Menus button on the home screen.
Touch Settings.
Touch General Settings.
Touch the down arrow until Brightnessappears.
Touch the left arrow to decrease the brightness, or touch the right arrow to increase the brightness.
Brightness values can be adjusted from 5–100 (100 is the default value).
7
8
Touch Submit.
Touch Home.
Restoring factory default settings
When you first enter the MFP menus from the control panel, you may notice an asterisk (*) to the left of a value in the
menus. This asterisk indicates the factory default setting. These settings are the original MFP settings. (Factory defaults
may vary for different regions.)
When you select a new setting from the control panel, Submitting Selection appears. When the Submitting Selection
message disappears, an asterisk appears next to the setting to identify it as the current user default setting. These settings
are active until new ones are stored, or the factory defaults are restored. To restore the original MFP factory default
settings:
Warning: All downloaded resources (fonts, macros, and symbol sets) in MFP memory (RAM) will be deleted.
(Resources residing in flash memory or on the hard disk remain unaffected.)
1
2
3
4
5
Make sure the MFP is on.
Touch the Menus button on the home screen.
Touch Settings.
Touch General Settings.
Touch the down arrow until Restore Defaultsappears.
Administrative support
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Administrative support
6
Touch the left arrow or right arrow until Restore Nowappears.
When you touch Restore Now, all menu settings return to the factory default values, except:
•
•
The control panel Display Language setting in the Setup menu.
All settings in the Parallel menu, Serial menu, Network menu, and USB menu.
7
8
Touch Submit.
Touch Home.
Adjusting screen timeout
To adjust the Screen Timeout setting:
1
2
3
4
5
6
Make sure the MFP is on.
Touch the Menus button on the home screen.
Touch Settings.
Touch General Settings.
Touch the down arrow until Screen Timeoutappears.
Touch the left arrow to decrease the time, or touch the right arrow to increase the time.
The settings available range from 15–300 minutes.
Adjusting Power Saver
To adjust the Power Saver setting:
1
2
3
4
5
6
Make sure the MFP is on.
Touch the Menus button on the home screen.
Touch Settings.
Touch General Settings.
Touch the down arrow until Power Saverappears.
Touch the left arrow to decrease the time, or touch the right arrow to increase the time.
The settings available range from 2–240 minutes.
Adjusting screen timeout
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Administrative support
Configuring the MFP
A variety of functions can be used to increase the level of Information Technology (IT) security for the device. The following
sections show how to configure these functions.
Setting Password Protect for the menus
Apply an administrative password to restrict unauthorized users from making changes to the MFP configuration from either
the control panel or the Embedded Web Server (EWS).
1
2
3
4
5
Touch the Menus button on the home screen.
Touch Settings.
Touch the down arrow, and then touch Security.
Touch the down arrow, and then touch Create/Change Passwords Æ Create/Change Advanced Password.
Enter and reenter a password of both alphabetic and non-alphabetic characters. The password must be a
minimum of 8 characters.
6
7
Touch Submit.
Touch Settings Æ Security Æ Password Protect to view what configuration settings are protected by the
Advanced Password.
Note: Settings Æ Security Æ Password Protect and Settings Æ Security Æ Create/Change
Passwords Æ Create Change User Password can be used to restrict access with a different
password than the Advanced Password. Use Settings Æ Security Æ Password Protect to select the
menus that are accessible with both an Advanced Password and a User Password.
Note: The Advanced Password and the User Password protect the menus on the touch screen control
panel of the MFP and the Configuration section of the EWS pages.
Restricting Function Access
The MFP supports a variety of methods for authenticating users prior to allowing access to functions.
1
Open a Web browser. In the address line, enter the IP address of the MFP being configured using this format:
http://ip_address/.
2
3
Click Configuration.
Under Other Settings, click Security.
d
e
Select an authentication method.
Click Submit.
4
5
a
b
Fill out the appropriate information for the environment.
Click Submit.
Click Function Access.
a
b
Set the function authentication level for each function. Select Off to prevent anyone from using a function.
Click Submit.
Configuring the MFP
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Administrative support
Preventing access to the menus from the control panel
It is possible to prevent access to all the menus using the control panel touch screen. To prevent access:
1
2
3
4
5
Touch the Menus button on the home screen.
Touch Settings.
Touch the down arrow.
Touch Security Æ Function Access Æ Menus Æ Disabled.
Touch Submit.
To enable the menus again, enter the URL address on the web page, and then go to Security - Function Access -
and enable the menus.
Disabling the Driver to Fax menu item
1
2
3
4
5
Touch the Menus button on the home screen.
Touch Settings Æ Fax Settings Æ Analog Fax Setup Æ Fax Send Settings.
Touch the down arrow.
Touch Driver to fax Æ Off.
Touch Submit.
Setting the Device Lockout personal identification number (PIN)
The Device Lockout PIN allows locking and unlocking the functional state of the MFP. A locked MFP automatically buffers
each job received to its hard disk. To initiate the printing of jobs on a locked MFP hard disk, enter the correct PIN on the
control panel to unlock the MFP.
A locked MFP also prevents all use of the control panel except to unlock the MFP.
Note: This setting is only available on MFP models with an integrated hard disk drive. Back channel data is
processed while the MFP is locked. Reports, such as user or event logs, can be retrieved from a
locked MFP.
1
2
3
4
5
6
Touch the Menus button on the home screen.
Touch Settings.
Touch the down arrow, and then touch Security.
Touch the down arrow, and then touch Create/Change Passwords Æ Create/Change Device Lockout PIN.
Enter and reenter a 4-digit PIN.
Touch Submit.
Locking the MFP using the Device Lockout PIN
1
2
Touch the Lock Device button.
Enter the 4-digit Device Lockout PIN.
Unlocking the MFP using the Device Lockout PIN
1
2
Touch the Unlock Device button.
Enter the 4-digit Device Lockout PIN.
Configuring the MFP
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Administrative support
Setting a password before printing received faxes
To prevent received faxes from being printed until a password is entered:
1
Open a Web browser. In the address line, enter the IP address of the MFP being configured using this format:
http://ip_address/.
2
3
4
5
6
7
Click Configuration.
Under Default Settings, click Fax Settings Æ Analog Fax Setup.
Scroll to Holding Faxes, and click it.
Select Always On for Held Fax Mode.
Define a Print Faxes Password in the field.
Click Submit.
Releasing held faxes for printing
1
On the MFP touch screen control panel, touch the Release Held Faxes button.
Note: If the Release Held Faxes button appears as pale gray, and the words appear faded on the button,
then the button is inactive because no fax jobs are being held.
2
Enter the defined password in the Print Faxes Password field.
This releases any received and held fax jobs, so they print.
Note: The defined password was created in step 6 of Setting a password before printing received faxes.
Setting security using the Embedded Web Server (EWS)
To enhance the security of network communications and MFP configuration, use the advanced security features. These
features are available through the Web page of the MFP.
Setting the Advanced Password
The Advanced Password is used to password-protect the menus. Setting the Advanced Password is required for Secure
Mode and confidential communication with MarkVision Professional.
If the Advanced Password was not created using the touch screen control panel by following the instructions in Setting
1
Open a Web browser. In the address line, enter the IP address of the MFP being configured using this format:
http://ip_address/.
2
3
4
5
6
Click Configuration.
Under Other Settings, click Security.
Click Create/Change Password.
Click Create/Change Advanced Password.
Enter and reenter a password of both alphabetic and non-alphabetic characters. The password must be a
minimum of 8 characters.
7
Touch Submit.
Configuring the MFP
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Administrative support
Using the secure EWS
The SSL (Secure Sockets Layer) allows for secure connections to the Web server within the print device. To connect to the
EWS more securely, connect to the SSL port instead of the default HTTP port. The SSL port connection will encrypt all Web
server network communications between the PC and the MFP.
To connect to the SSL port:
1
2
Open a Web browser.
In the address line, enter the IP address of the MFP being configured using the format: https: //ip_address/.
Supporting SNMPv3 (Simple Network Management Protocol version 3)
SNMPv3 protocol allows for encrypted and authenticated network communications. It also lets the administrator select a
desired level of security. Prior to use, at least one user name and password must be established from the settings page. To
configure for SNMPv3 through the EWS of the MFP:
1
Open a Web browser. In the address line, enter the IP address of the MFP being configured using the format:
http://ip_address/.
2
3
4
Click Configuration.
Under Other Settings, click Network/Ports.
Click SNMP.
SNMPv3 authentication and encryption has three levels of support:
•
•
•
No authentication and no encryption
Authentication with no encryption
Authentication and encryption
Note: The selected level serves as a minimum level of protection. The MFP negotiates with the SNMPv3
requestor, and a higher level of protection may be agreed upon and used by both.
5
Indicate the setting for each sub-item as required for the network environment.
6
Click Submit.
Disabling SNMPv1 and SNMPv2
1
Open a Web browser. In the address line, enter the IP address of the MFP being configured using the format:
http://ip_address/.
2
3
4
5
6
Click Configuration.
Under Other Settings, click Network/Ports.
Click SNMP.
Click to clear the Enabled check box unless SNMPv1 and SNMPv2 are used in this environment.
Click Submit.
Configuring the MFP
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Administrative support
Supporting IPSec (Internet Protocol Security)
IP Security protocol provides authentication and encryption of communications at the network layer allowing all application
and network communications over the IP protocol to be secure. IPSec can be set up between the MFP and up to five hosts,
using both IPv4 and IPv6. To configure IPSec through the EWS:
1
Open a Web browser. In the address line, enter the IP address of the MFP being configured using the format:
http://ip_address/.
2
3
4
Click Configuration.
Under Other Settings, click Network/Ports.
Click IPSec.
Two types of authentication are supported for IPSec:
•
Shared Key Authentication—Any ASCII phrase shared among all the participating hosts. This is the easiest way
to configure when only a few hosts on the network use IPSec.
•
Certificate Authentication—Allows any hosts or subnet of hosts to authenticate for IPSec. Each host must have
a public/private key pair. Validate Peer Certificate is enabled by default, requiring each host to have a signed
certificate. The certificate authority certificate must be installed. Each host must have its identifier in the Subject
Alternate Name of the signed certificate.
Note: After an MFP is configured for IPSec with a host, IPSec is required for any IP communication to take
place.
5
Indicate the setting for each sub-item as required for the network environment.
6
Click Submit.
Disabling ports and protocols
The TCP and UDP ports can be configured to one of three modes or values:
•
•
•
Disabled—Never allows network connections to this port
Secure and Unsecure—Allows the port to remain open, even in Secure mode
Unsecured Only—Allows the port to only open when the MFP is not in Secure mode
Note: A password must be set to enable Secure mode. Once enabled, only the ports set to Secure and
Unsecure will be open.
To configure the mode for TCP and UDP ports from the EWS:
1
Open a Web browser. In the address line, enter the IP address of the MFP being configured using the format:
http://ip_address/.
2
3
4
5
Click Configuration.
Under Other Settings, click Network/Ports.
Click TCP/IP Port Access.
For each port listed, select the appropriate value from the list previously described.
Note: Disabling ports will disable function on the MFP.
6
Click Submit.
Configuring the MFP
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Administrative support
Using 802.1x authentication
802.1x port authentication allows the MFP to join networks that require authentication before allowing access. 802.1x port
authentication can be used with the WPA (Wi-Fi Protected Access) feature of an optional internal wireless print server to
provide WPA-Enterprise security support.
Support for 802.1x requires the establishment of credentials for the MFP. The MFP must be known to the Authentication
Server (AS). The AS will allow network access to devices presenting a valid set of credentials which typically involves a
name/password combination and possibly a certificate. The AS will allow network access to MFPs presenting a valid set of
credentials. The credentials can be managed by using the EWS of the MFP. To use certificates as part of the credentials:
1
Open a Web browser. In the address line, enter the IP address of the MFP being configured using the format:
http://ip_address/.
2
3
4
Click Configuration.
Under Other Settings, click Network/Ports.
Click Certificate Management.
To enable and configure 802.1x on the EWS after installing the required certificates:
1
Open a Web browser. In the address line, enter the IP address of the MFP being configured using the format:
http://ip_address/.
2
3
4
Click Configuration.
Under Other Settings, click Network/Ports.
Click 802.1x Authentication.
Note: If an optional internal wireless print server is installed, click Wireless instead of 802.1x
Authentication.
5
6
7
Select the check box next to Active to enable 802.1x authentication.
Indicate the setting for each sub-item as required for the network environment.
Click Submit.
Confidential Print Setup
Confidential Print Setup allows the designation of a maximum number of PIN entry attempts and allows setting an
expiration time for print jobs. When a user exceeds a specific number of PIN entry attempts, all of that user’s print jobs are
deleted. When a user has not printed their jobs within a designated time period, the print jobs are deleted. To activate
Confidential Print Setup:
1
Open a Web browser. In the address line, enter the IP address of the MFP being configured using the format:
http://ip_address/.
2
3
4
5
Click Configuration.
Under Other Settings, click Security.
Click Confidential Print Setup.
Set the value for the maximum number of invalid PINs allowed. Set Job Expiration to the maximum amount of time
before a submitted confidential print job is deleted.
6
Click Submit.
Configuring the MFP
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Administrative support
Encrypting the hard disk
Warning: All resources on the hard disk will be deleted. Resources residing in flash memory or in RAM remain
unaffected.
Note: This setting is only available on MFP models with an integrated internal hard disk drive.
1
2
3
Turn the MFP off. Wait 10 seconds.
Press and hold the 2 and 6 buttons on the numeric keypad while turning the MFP on.
Release the buttons when the touch screen blinks and is blank momentarily. Wait.
The Config Menuappears.
4
5
6
Touch the down arrow to scroll to Disk Encryption.
Touch the right arrow to enter the Disk Encryptionmenu.
Touch the right arrow next to Enableto encrypt the hard disk.
Contents will be lost. Continue?appears.
Touch Yes to continue the process.
7
The Encrypting Disk progress bar appears.
Warning: Do not power off the MFP until the process completes.
8
9
When hard disk encryption is finished, touch Back to return to the Config Menu.
Touch Exit Config Menu to exit.
To disable disk encryption:
1
2
3
Turn the MFP off. Wait 10 seconds.
Press and hold the 2 and 6 buttons on the numeric keypad while turning the MFP on.
Release the buttons when the touch screen blinks and is blank momentarily. Wait.
The Config Menuappears.
4
5
6
Touch the down arrow to scroll to Disk Encryption.
Touch the right arrow to enter the Disk Encryptionmenu.
Touch the right arrow next to Disableto decrypt the hard disk.
Contents will be lost. Continue?appears.
7
Touch Yes to continue the process.
The Formatting Disk progress screen appears.
Warning: Do not power off the MFP until the process completes.
8
9
When hard disk decryption is finished, touch Back to return to the Config Menu.
Touch Exit Config Menu to exit.
Encrypting the hard disk
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Administrative support
Hard disk wiping
Warning: All resources on the hard disk will be irretrievably deleted. (Resources residing in flash memory or in
RAM remain unaffected.)
Note: This setting is only available on MFP models with an integrated internal hard disk drive.
1
2
3
Turn the MFP off. Wait 10 seconds.
Press and hold the 2 and 6 buttons on the numeric keypad while turning the MFP on.
Release the buttons when the touch screen blinks and is blank momentarily. Wait.
The Config Menuappears.
4
5
6
Touch the down arrow to scroll to Wipe Disk.
Touch the right arrow to enter the Wipe Disk menu.
Touch the right arrow next to Wipe Disk now to wipe the hard disk.
Contents will be lost. Continue? appears.
Touch Yes to continue the process.
7
The Wiping Disk progress screen appears.
Warning: Do not power off the MFP until the process completes.
8
9
When hard disk wiping is finished, touch Back to return to the Config Menu.
Touch Exit Config Menu to exit.
Using the Restricted Server List function
The Restricted Server List lets a system support person restrict which hosts are allowed to communicate with the MFP over
the network, which prevents other hosts from managing and printing to the MFP.
Note: The Restricted Server List only restricts TCP traffic; it does not affect UDP traffic. The Restricted
Server List supports up to ten host addresses or ten network addresses.
To configure the Restricted Server List from the EWS of the MFP:
1
2
3
4
5
6
Open a Web browser.
In the address line, enter the IP address of the MFP requiring configuration using the format: http://ip_address/.
Click Configuration.
Under Other Settings, click Network/Ports.
Click TCP/IP.
Enter the list of addresses in the Restricted Server List field for network communications permission separated
by commas in the following format: 111.222.333.444. To indicate an entire subnet, provide the subnet mask bits in
the format: 111.222.333.0/24.
7
Click Submit.
Hard disk wiping
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13
Troubleshooting
Understanding MFP messages
The MFP displays three types of messages: status messages, attendance messages, and service messages. Status
messages provide information about the current state of the MFP. They require no action on your part. Attendance
messages alert you to MFP problems that require your intervention. Service messages also alert you to problems that
require intervention. However, the MFP will stop printing and the errors are non-recoverable. It may be possible to power
the MFP off and back on to temporarily recover from the service message error condition. For more information about MFP
messages, see the Menus and Messages Guide on the MFP Software and Documentation CD.
Online technical support
Technical support is available on our Lexmark Web site at www.lexmark.com.
Checking an unresponsive MFP
If the MFP is not responding, first make sure:
•
The printer power cord is plugged into the scanner and the scanner is plugged into a properly grounded electrical
outlet.
•
•
•
•
•
•
The electrical outlet is not turned off by any switch or breaker.
The MFP is not plugged into any surge protectors, uninterrupted power supplies, or extension cords.
Other electrical equipment plugged into the outlet is working.
The printer is turned on.
The scanner cable is securely attached to the MFP and printer.
Remove the printer operator panel cover, and verify a menu screen is displayed, then replace the cover.
Once you have checked each of these possibilities, turn the printer off, wait at least 10 seconds, and then turn the printer
back on. This often fixes the problem.
Locating the port name and IP address
The port name appears in the upper right corner of the MFP home screen and the IP address appears in the upper left
corner of the MFP home screen when the MFP is connected to a network.
The address also appears on the network setup page.
To print a network setup page
a
b
c
Touch the key icon on the MFP control panel.
Touch Reports.
Touch Network Setup Page or Network <x> Setup Page.
For more information, see “Assigning a printer IP address” in the MFP Setup guide.
Troubleshooting
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Troubleshooting
Solving copy quality problems
Symptom
Solution
Unwanted background is visible. Adjust the Background Removal setting under Copy Æ Options Æ Advanced
Imaging. Touch the right arrow to remove more background.
Unwanted patterns (Moire)
appear when a document is
copied using Photograph mode.
Change the content mode to Printed Image under Copy Æ Options Æ Content.
Vertical or horizontal lines are
noticed on copied pages.
Clean the ADF scanner glass and backing material. See Cleaning the scanner glass
Black text is too light or
disappearing.
• Adjust the Darkness setting under the Copy menu. Touch the right arrow to
increase the darkness setting.
• Change the content mode to Text under Copy Æ Options Æ Content.
• Adjust the Background Removal setting under Copy Æ Options Æ Advanced
Imaging. Touch the left arrow to remove less background.
• Adjust the Contrast setting under Copy Æ Options Æ Advanced Imaging. Touch
the right arrow to add more contrast.
• Adjust the Shadow Detail setting under Copy Æ Options Æ Advanced Imaging.
Touch the left arrow to decrease shadow detail.
The copy looks washed out or
overexposed.
• Adjust the Background Removal setting under Copy Æ Options Æ Advanced
Imaging. Touch the left arrow to remove less background.
• Adjust the Shadow Detail setting under Copy Æ Options Æ Advanced Imaging.
Touch the left arrow to remove more shadow detail.
Solving scan quality problems
The following solutions will help solve scan problems. For additional information, see Scanning tips.
Symptom
Solution
The file size is too big when I
scan a document to the network.
• Touch Options, then under Resolution, decrease the output resolution.
• Touch Options, then under Content, change the Color option to black and white.
• Touch Options, then under Content, change the setting to Text.
Text characters do not look sharp • Touch Options, then under Resolution, increase the output resolution.
when I scan a document to the
network.
• Touch Options, then under Content, change the setting to Text.
Black text is too light or
disappearing.
• Adjust the Darkness setting. Touch the right arrow to increase the darkness setting.
• Change the content mode to Text.
• Adjust the Background Removal setting under Advanced Imaging. Touch the left
arrow to remove less background.
• Adjust the Contrast setting under Advanced Imaging. Touch the right arrow to add
more contrast.
• Adjust the Shadow Detail setting under Advanced Imaging. Touch the left arrow to
decrease shadow detail.
Unwanted background is visible. Adjust the Background Removal setting under Advanced Imaging. Touch the right
arrow to remove more background.
Solving copy quality problems
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Troubleshooting
Solving fax problems
The following solutions will help solve fax quality problems or solve fax problems. For additional information, see Fax tips.
Symptom
Solution
The fax document takes a long
time to transmit.
Touch Options, then under Content, change the setting to Text, and then set the
resolution to Standard.
The images on the fax I sent are Touch Options, then under Content, change the setting to Text/Photo or Photo.
not clear.
Increase the output resolution.
Note: This will increase the amount of time required for the scan and will increase the
quality of the fax output.
Caller ID is not shown
If your region supports caller ID, you may have to change the default setting. There
are two settings available, FSK (pattern 1) and DTMF (pattern 2). Contact your
telecommunications company to determine which pattern or switch setting to use.
Solving paper feed problems
Symptom
Cause
Solution
The Paper Jam
You have not pressed Continue
Clear the entire paper path, and then press Continue.
message remains after
or have not cleared the entire
you remove the jammed paper path.
paper.
Original documents
misfeed in the ADF.
The guides are not adjusted
properly.
Adjust the guides toward the media until they lightly rest
against the edge of the media.
The pick pad may be worn.
Replace the pick pad.
Multiple pages feed into The pick pad may be worn.
the ADF.
Replace the pick pad.
The pick roller may be worn.
Replace the pick roller.
Paper sticks to the
scanner glass.
The ADF glass has become
contaminated with ink, toner
particles, or paper coatings.
• Open the ADF document cover.
• Dampen a clean, lint-free cloth or cotton swab with
isopropyl alcohol (95%).
• Wipe the feed roller by moving the cloth or swab from
side to side.
Rotate the roller forward with your finger, and repeat the
last step until the entire roller is cleaned.
Solving fax problems
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Notices
Conventions
Note: A note identifies something that could help you.
CAUTION: A caution identifies something that could cause you harm.
Warning: A warning identifies something that could damage your product hardware or software.
Electronic emission notices
Federal Communications Commission (FCC) compliance information
statement
Part 15
The 4600 MFP option 4036-307, 4036-308, and 4896 have been tested and found to comply with the limits for a Class A
digital device, pursuant to Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device
may not cause harmful interference, and (2) this device must accept any interference received, including interference that
may cause undesired operation.
The FCC Class A limits are designed to provide reasonable protection against harmful interference when the equipment is
operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not
installed and used in accordance with the instruction manual, may cause harmful interference to radio communications.
Operation of this equipment in a residential area is likely to cause harmful interference, in which case the user will be
required to correct the interference at his own expense.
The manufacturer is not responsible for any radio or television interference caused by using other than recommended
cables or by unauthorized changes or modifications to this equipment. Unauthorized changes or modifications could void
the user's authority to operate this equipment.
Note: To assure compliance with FCC regulations on electromagnetic interference for a Class A computing
device, use a properly shielded and grounded cable such as Lexmark part number 1021231 for
parallel attach or 1021294 for USB attach. Use of a substitute cable not properly shielded and
grounded may result in a violation of FCC regulations.
Industry Canada compliance statement
This Class A digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Standard ICES-
003.
Avis de conformité aux normes de l’industrie du Canada
Cet appareil numérique de classe A est conforme aux exigences de la norme canadienne relative aux équipements
pouvant causer des interférences NMB-003.
Notices
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Notices
European Community (EC) directives conformity
This product is in conformity with the protection requirements of EC Council directives 89/336/EEC, 73/23/EEC, and 1999/
5/EC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility,
safety of electrical equipment designed for use within certain voltage limits and on radio equipment and
telecommunications terminal equipment.
Compliance is indicated by the CE marking.
A declaration of conformity with the requirements of the directives is available from the Director of Manufacturing and
Technical Support, Lexmark International, S. A., Boigny, France.
This product satisfies the Class A limits of EN 55022, safety requirements of EN 60950 and the EMC requirements of
EN 55024.
Hereby, Lexmark International Inc., declares that this product is in
compliance with the essential requirements and other relevant provisions
English
Suomi
of Directive 1999/5/EC.
Valmistaja Lexmark International Inc. vakuuttaa täten, että tämän tuotteen
tyyppinen laite on direktiivin 1999/5/EY oleellisten vaatimusten ja sitä
koskevien direktiivin muiden ehtojen mukainen.
Hierbij verklaart Lexmark International Inc. dat dit product in
overeenstemming is met de essentiële eisen en de andere relevante
bepalingen van richtlijn 1999/5/EG.
Bij deze verklaart Lexmark International Inc. dat dit product voldoet aan de
essentiële eisen en aan de overige relevante bepalingen van richtlijn 1999/
5/EG.
Nederlands
Français
Par la présente Lexmark International Inc. déclare que le produit est
conforme aux exigences essentielles et aux autres dispositions pertinentes
de la directive 1999/5/CE
Par la présente, Lexmark International Inc. déclare que ce produit est
conforme aux exigences essentielles et aux autres dispositions de la
directive 1999/5/CE qui lui sont applicables
Härmed intygar Lexmark International Inc. att denna produkt står
i överensstämmelse med de väsentliga egenskapskrav och övriga
relevanta bestämmelser som framgår av direktiv 1999/5/EG.
Svenska
Dansk
Undertegnede Lexmark International Inc. erklærer herved, at følgende
produkt overholder de væsentlige krav og øvrige relevante krav i direktiv
1999/5/EF
Hiermit erklärt Lexmark International Inc., dass sich dieses Produkt in
Übereinstimmung mit den grundlegenden Anforderungen und den anderen
relevanten Vorschriften der Richtlinie 1999/5/EG befindet. (BMWi)
Hiermit erklärt Lexmark International Inc. die Übereinstimmung des
Produkts mit den grundlegenden Anforderungen und den anderen
relevanten Festlegungen der Richtlinie 1999/5/EG. (Wien)
German
Notices
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Notices
Με την παρούσα Lexmark International Inc. δηλώνει ότι το παρόν προϊόν
συμμορφώνεται προς τις ουσιώδεις απαιτήσεις και τις λοιπές σχετικές
διατάξεις της οδηγίας 1999/5/EK.
Ελληνικά
Italiano
Con la presente Lexmark International Inc. dichiara che questo prodotto è
conforme ai requisiti essenziali e alle altre disposizioni pertinenti stabilite
dalla direttiva 1999/5/CE.
Por medio de la presente Lexmark International Inc. declara que este
producto cumple con los requisitos esenciales y cualesquiera otras
disposiciones aplicables o exigibles de la Directiva 1999/5/CE
Español
Português
Česky
A Lexmark International Inc. declara que este produto está em
conformidade com os requisitos essenciais e outras provisões da Directiva
1999/5/CE.
Společnost Lexmark International Inc. tímto prohlašuje, že tento výrobek
vyhovuje základním požadavkům a dalším ustanovením směrnice 1999/5/
EC, které se na tento výrobek vztahují.
Malti
A Lexmark International Inc. ezennel kijelenti, hogy ez a termék megfelel
az 1999/5/EC direktíva alapvető követelményeinek és más vonatkozó
rendelkezéseinek.
Magyar
Käesolevaga kinnitab Lexmark International Inc. selle seadme vastavust
direktiivi 1999/5/EÜ põhinõuetele ja nimetatud direktiivist tulenevatele
teistele asjakohastele sätetele.
Eesti
Ar šo Lexmark International Inc. deklarē, ka šis produkts atbilst Direktīvas
Latviski
Lithuanian
1999/5/EK būtiskajām prasībām un citiem ar to saistītajiem noteikumiem.
Lexmark International Inc. deklaruoja, kad šis gaminys tenkina 1999/5/EB
Direktyvos esminius reikalavimus ir kitas šios direktyvos nuostatas.
Firma Lexmark International Inc. deklaruje z pełną odpowiedzialnością, że
ten produkt spełnia podstawowe wymagania i odpowiada warunkom
zawartym w dyrektywie 1999/5/WE.
Polski
Lexmark International Inc. týmto vyhlasuje, že tento výrobok vyhovuje
technickým požiadavkám a ďalším ustanoveniam smernice 1999/5/ES,
ktoré sa na tento výrobok vzt’ahujú.
Slovak
Družba Lexmark International Inc. s tem izjavlja, da je ta naprava skladna
Slovenščina
z bistvenimi zahtevami in drugimi ustreznimi določili direktive 1999/5/EC.
Radio interference notice
Warning: This is a Class A product. In a domestic environment, this product may cause radio interference, in
which case, the user may be required to take adequate measures.
Notices
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Notices
Japanese VCCI notice
Korean MIC statement
If this symbol appears on your product, the accompanying statement is applicable.
BSMI EMC notice
If this symbol appears on your product, the accompanying statement is applicable. Hot surface notice
R31306
Notices
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Notices
Part 68
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for
Terminal Attachments (ACTA). On the back of this equipment is a label that contains, among other information, a product
identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to your telephone company.
This equipment uses the RJ-11C Universal Service Order Code (USOC) jack.
A plug and jack used to connect this equipment to the premises’ wiring and telephone network must comply with the
applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is
provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See your
setup documentation for more information.
The Ringer Equivalence Number (REN) is used to determine the number of devices that may be connected to a telephone
line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but
not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected
to a line, as determined by the total RENs, contact your local telephone company. For products approved after July 23,
2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits
represented by ## are the REN without a decimal point (for example, 03 is a REN of 0.3). For earlier products, the REN is
shown separately on the label.
If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary
discontinuance of service may be required. If advance notice is not practical, the telephone company will notify the
customer as soon as possible. You will also be advised of your right to file a complaint with the FCC.
The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the
operation of this equipment. If this happens, the telephone company will provide advance notice in order for you to make
necessary modifications to maintain uninterrupted service.
If you experience trouble with this equipment, for repair or warranty information, contact Lexmark International, Inc. at
www.lexmark.com or your Lexmark representative. If the equipment is causing harm to the telephone network, the
telephone company may request that you disconnect the equipment until the problem is resolved.
This equipment contains no user serviceable parts. For repair and warranty information, contact Lexmark International, Inc.
See the previous paragraph for contact information.
Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service
commission, or corporation commission for information.
If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment
does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your
telephone company or a qualified installer.
Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer terminal
equipment connected to AC power sources. This has been identified as a major nationwide problem. It is recommended
that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected. An appropriate
AC surge arrestor is defined as one that is suitably rated, and certified by UL (Underwriter's Laboratories), another NRTL
(Nationally Recognized Testing Laboratory), or a recognized safety certification body in the country/region of use. This is to
avoid damage to the equipment caused by local lightning strikes and other electrical surges.
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic
device, including fax machines, to send any message unless said message clearly contains in a margin at the top or bottom
of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the
business or other entity, or other individual sending the message, and the telephone number of the sending machine or
such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number
for which charges exceed local or long-distance transmission charges.)
See your user documentation in order to program this information into your fax machine.
Notices
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Notices
Other telecommunications notices
Notice to users of the Canadian telephone network
This product meets the applicable Industry Canada technical specifications.
The Ringer Equivalence Number (REN) is an indication of the maximum number of terminals allowed to be
connected to a telephone interface. The terminus of an interface may consist of any combination of devices,
subject only to the requirement that the sum of the RENs of all the devices does not exceed five. The modem
REN is located on the rear of the equipment on the product labeling.
Telephone companies report that electrical surges, typically lightning transients, are very destructive to
customer terminal equipment connected to AC power sources. This has been identified as a major nationwide
problem. It is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which
this device is connected. An appropriate AC surge arrestor is defined as one that is suitably rated, and certified
by UL (Underwriter’s Laboratories), another NRTL (Nationally Recognized Testing Laboratory), or a recognized
safety certification body in the country/region of use. This is to avoid damage to the equipment caused by local
lightning strikes and other electrical surges.
This equipment uses CA11A telephone jacks.
Notice to users of the New Zealand telephone network
The following are special conditions for the Facsimile User Instructions.
The grant of a telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item
complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor
does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with
another item of telepermitted equipment of a different make or model, nor does it imply that any product is compatible with
all of Telecom's network services.
This equipment shall not be set up to make automatic calls to the Telecom's 111 Emergency Service.
This equipment may not provide for the effective hand-over of a call to another device connected to the same line.
This equipment should not be used under any circumstances that may constitute a nuisance to other Telecom customers.
Some parameters required for compliance with Telecom's telepermit requirements are dependent on the equipment
associated with this device. The associated equipment shall be set to operate within the following limits for compliance to
Telecom's specifications:
•
•
•
There shall be no more than 10 call attempts to the same number within any 30 minute period for any single
manual call initiation, and
The equipment shall go on-hook for a period of not less than 30 seconds between the end of one attempt and the
beginning of the next call attempt.
The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is not
less than 5 seconds between the end of one call attempt and the beginning of another.
South Africa telecommunications notice
This modem must be used in conjunction with an approved surge protection device when connected to the PSTN.
Notices
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Notices
Using this product in Germany
This product requires a German billing tone filter (Lexmark part number 80D1888) to be installed on any line which receives
metering pulses in Germany. Metering pulses may or may not be present on analog lines in Germany. The subscriber may
request that metering pulses be placed on the line, or can have them removed by calling the German network provider.
Normally, metering pulses are not provided unless specifically requested by the subscriber at the time of installation.
Using this product in Switzerland
This product requires a Swiss billing tone filter (Lexmark part number 14B5109) to be installed on any line which receives
metering pulses in Switzerland. The Lexmark filter must be used, as metering pulses are present on all analog telephone
lines in Switzerland.
Noise emission levels
German GS mark notice
Model: 4600 MFP option
Machine type: 4036-307 and 4036-308
Mailing address
Lexmark Deutschland GmbH
Postfach 1560
63115 Dietzenbach
Physical address
Lexmark Deutschland GmbH
Max-Planck-Straße 12
63128 Dietzenbach
Phone: 0180 - 564 56 44 (Product Information)
Phone: 01805 - 00 01 15 (Technical Support)
E-mail: [email protected]
Notices
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Notices
The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296.
Note: The following acoustics values include the printer and the scanner unit operating together.
1-meter average sound pressure, dBA
Printing
Idling
56
30
53
57
Scanning
Copying
Power regulation notice
Warning: Electrical surges can be very destructive to equipment connected to AC power sources.
If you plan to operate your printer at a voltage exceeding the voltage range(s) in the following table, you must attach a
suitably rated and certified power-regulating device (such as a voltage stabilizer or UPS device) to the MFP power supply.
Your warranty may not cover damages caused by power surges.
Nominal Voltage Range
100V–127V AC
Maximum Voltage Range
90V–135V AC
220V–240V AC
198V–254V AC
Waste from Electrical and Electronic Equipment (WEEE)
directive
The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European
Union. We encourage the recycling of our products. If you have further questions about recycling options, visit the Lexmark
Web site at www.lexmark.com for your local sales office phone number.
Notices
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Notices
China RoHS
Part Name
Hazardous Substances or Elements
Lead
(Pb)
Mercury
(Hg)
Cadmium Hexavalent
Polybrominated Polybrominated
biphenyl (PBB) diphenylether
(PBDE)
(Cd)
Chromium
(CrVI)
Circuit boards
Power supply
Connectors
X
X
X
X
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
Mechanical assemblies - shafts,
rollers
Mechanical assemblies - motors
Mechanical assemblies - others
Scanner assembly
X
X
O
O
O
O
X
X
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
LCD display
O: Indicates that the content of the toxic and hazardous substance in all the homogeneous materials of the part is below
the concentration limit requirement as described in SJ/T11363-2006.
X: Indicates that the content of the toxic and hazardous substance in at least one homogeneous material of the part
exceeds the concentration limit requirement as described in SJ/T11363-2006.
This product is compliant with the European Union Directive 2002/95/EC concerning the restriction of use of certain
hazardous substances.
Notices
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Index
copy quality
envelope sizes
envelopes
F
fax
from a computer
D
Device Lockout PIN
file types
disabling
G
guidelines
Driver to Fax
H
hard disk
held jobs
E
email
home screen
I
J
jams
L
labels
Embedded Web Server
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Index
LCD touch-screen features
loading
loading print media
options
P
paper
password
setting
photoconductor kit
paper
transparencies
PIN
M
maximum stack height
media
print media
sizes supported
media specifications
transparencies
print media jams
menus
MFP
print media specifications
problems
paper feed
mixed sizes
publications
N
Q
R
radio button
O
received faxes
printing
operator panel
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Index
supplies
T
toner cartridge
transparencies
loading
S
troubleshooting
settings
scanning
screens
U
secure management
security
V
setting
supporting
W
settings
sheets
sizes, media
stack height, maximum
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