Lanier Scanner 5622 User Manual

Operator Guide

5622/5627

Scanner Reference

your document management partner

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Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get

maximum versatility from this machine all operators should carefully read and follow the instructions in

this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information in the Copy Reference before using this machine. It contains im-

portant information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Operator Safety

This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains one

GaAIAs laser diode, 5-milliwatt, 760-800 nanometer wavelength for each emitter. Direct (or indirect re-

flected) eye contact with the laser beam might cause serious eye damage. Safety precautions and in-

terlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Laser Safety:

The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical unit

in the field. The optical housing unit can only be repaired in a factory or at a location with the requisite

equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser

chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis

and laser subsystems to the factory or service depot when replacement or the optical subsystem is re-

quired.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual

might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Trademarks

Adobe and Acrobat are trademarks of Adobe Systems Incorporated.

Ethernet is a registered trademark of Fuji Xerox Corporation.

Pentium is a registered trademark of Intel Corporation.

MS, Microsoft and Windows are registered trademarks of Microsoft Corporation.

Other product names used herein are for identification purposes only and might be trademarks of their

respective companies. We disclaim any and all right in those marks.

•

The product name of Windows^®95 is Microsoft^®Windows^®95.

The product name of Windows^®98 is Microsoft^®Windows^®98.

The product name of Windows^®Me is Microsoft^®Windows^®Millennium Edition (Windows Me).

Product names of Windows^®2000 are as follows.

Microsoft^®Windows^®2000 Professional

Microsoft^®Windows^®2000 Server

•

Product names of Windows NT^®are as follows.

Microsoft^®Windows NT^®Server 4.0

Microsoft^®Windows NT^®Workstation 4.0

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Manuals for This Machine

The following manuals describe the operational procedures and maintenance of

this machine.

Note

❒ Adobe Acrobat Reader is necessary to view the manuals in PDF format. Ac-

robat Reader can be installed from the Setup screen of DeskTopBinder V2 Lite

or ScanRouter V2 Lite.

❖ System Settings

Describes the settings of basic items to use this machine by connecting to a

network. The machine must be connected to a network to use scanner func-

tions. See this manual to set up necessary items.

❖ Copy Reference

Describes the procedures and functions for using this machine as a copier.

The type of originals that can be used in this machine refer to this manual.

❖ Scanner Reference (this manual)

Describes basic settings for using scanner functions, installing necessary soft-

ware, and operations for using the scanner functions.

❖ Manuals for DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is software included on the CD-ROM labeled "Scan-

ner Driver & Document Management Utilities" for this machine. For informa-

tion about the functions of DeskTopBinder V2 Lite, see p.29 “DeskTopBinder

V2 Lite”.

• DeskTopBinder V2 Lite Setup Guide (PDF)

Describes the operating environment for DeskTopBinder V2 Lite in detail

and installation. This guide is displayed from the Setup screen when Desk-

TopBinder V2 Lite is installed.

• DeskTopBinder V2 Lite Introduction Guide (PDF)

Describes the outlined functions and use of DeskTopBinder V2 Lite. This

guide is added to the Start menu when DeskTopBinder V2 Lite is installed.

• ScanRouter V2 Link Guide (PDF)

Describes the functions and operations of "ScanRouter V2 Link" installed

with DeskTopBinder V2 Lite. This guide is added to the Start menu when

DeskTopBinder V2 Lite is installed.

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❖ Manuals for ScanRouter V2 Lite

Note

❒ ScanRouter V2 Lite is software included on the CD-ROM labeled "Scanner

Driver & Document Management Utilities" for this machine. For informa-

tion about ScanRouter V2 Lite, see p.2 “Network Delivery Scanner”, p.30

“ScanRouter V2 Lite”.

• ScanRouter V2 Lite Setup Guide (PDF)

Describes the operating environment for ScanRouter V2 Lite in detail, in-

stallation, and settings. This guide is displayed from the Setup screen

when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF)

Describes the outlined functions of ScanRouter V2 Lite and the manage-

ment and operation of a delivery server. This guide is added to the Start

menu when ScanRouter V2 Lite is installed.

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Important

When the machine is connected to a network, observe the following points when

setting up the machine or changing settings.

For more details, see the documentation and Help for ScanRouter V2 Lite/Pro-

fessional and DeskTopBinder V2 Lite/Professional.

❖ When a dial-up router is connected in a network environment

The settings for the delivery server to be connected must be made appropri-

ately for the machine with ScanRouter V2 Link, or DeskTopBinder V2 Lite/

Professional. In addition, appropriately set up connected devices with the I/

O settings of ScanRouter V2 Administration Utility.

If the network environment changes, make the necessary changes for the de-

livery server with the machine, administration utility of client computers,

ScanRouter V2 Link, and DeskTopBinder V2 Lite/Professional. Also, set the

correct information for the connected device with the I/O settings of Admin-

istration Utility.

Important

❒ When the software is set up to connect to the delivery server via a dial-up

router, the router will dial and go online whenever connection to the deliv-

ery server is initiated. Telephone charges may be incurred.

❖ When connected to a computer that uses dial-up access

• Do not install ScanRouter V2 Lite/Professional on a computer which uses

dial-up access.

• When using ScanRouter V2 Lite/Professional, DeskTopBinder V2 Lite/

Professional, ScanRouter V2 Link, or TWAIN driver on a computer with

dial-up access, dial-up may be performed when connecting to the delivery

server and other equipment, depending on the setup. If the computer is set

up to connect to the Internet automatically, the confirmation dialog box

will not appear, and telephone charges may be incurred without the user

being aware of it. To prevent unnecessary dial-ups, the computer should

be set up so that the confirmation dialog box is always displayed before es-

tablishing a connection. Do not make unnecessary dial-ups when using the

above listed software.

❖ When working in a WAN environment

In a WAN environment, do not use the ScanRouter V2 Link or other admin-

istration utility installed on a client computer. In some network environ-

ments, time-out may occur and normal delivery may not be possible.

iii

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How to Read This Manual

Symbols

In this manual, the following symbols are used:

Important

If this instruction is not followed, paper might be misfeed, originals might be

damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before op-

erating.

Note

This symbol indicates precautions for operation or actions to take after misoper-

ation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,

or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[

]

Keys that appear on the machine's panel display.

Keys and buttons that appear on the computer's display.

{

}

Keys built into the machine's operation panel.

Keys on the computer's keyboard.

Names of Major Options

Major options of this machine are referred to as follows in this documentation.

• Printer/Scanner Controller Type 1027 → printer/scanner controller

• Hard Disk Drive Option Type 1027 → HDD

For other options, see the respective documentation.

The following software products are referred to using a general name.

• DeskTopBinder V2 Lite and DeskTopBinder V2 Professional → DeskTop-

Binder V2 Lite/Professional

• ScanRouter V2 Lite and ScanRouter V2 Professional → ScanRouter V2 Lite/

Professional

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TABLE OF CONTENTS

1.Network Scanner

Outline......................................................................................................... 1

Network TWAIN Scanner............................................................................... 1

Network Delivery Scanner.............................................................................. 2

Document Server ........................................................................................... 3

Names and Functions of Components..................................................... 4

Control Panel ................................................................................................. 4

Display Contents............................................................................................ 5

Common Key Operations............................................................................... 7

2.Preparations for Use as a Network Scanner

Preparation Sequence................................................................................ 9

Using as a Network TWAIN Scanner............................................................. 9

Using as a Network Delivery Scanner.......................................................... 10

Using the Document Server......................................................................... 11

Initial Scanner Setup................................................................................ 12

Default Settings............................................................................................ 12

Setting Scanner Features ............................................................................ 14

Making Scanner Settings ............................................................................. 18

Making Scan Data Subject Settings............................................................. 21

Installing Software.................................................................................... 23

Auto Run Program ....................................................................................... 23

Software for using a Network TWAIN Scanner............................................ 25

Software for using a Network Delivery Scanner........................................... 26

Software Required to Use the Document Server......................................... 27

DeskTopBinder V2 Lite ................................................................................ 27

Software Supplied on CD-ROM ................................................................... 28

3.Setting Originals

Placing the Original on the Exposure Glass.......................................... 34

Placing the Original in the Automatic Document Feeder (ADF) .......... 35

Placing the Divided Original in the Automatic Document Feeder (SADF) ... 36

Original Orientation and Scan Area Setting........................................... 37

For a Network Delivery Scanner and Document Server .............................. 37

For a Network TWAIN Scanner.................................................................... 38

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4.Scanning Originals Using Network TWAIN Scanner

Flow of Operations................................................................................... 39

Scanning Originals................................................................................... 40

Functions of the TWAIN Driver .................................................................... 42

5.Delivering Stored Scan Data by the Network Delivery

Scanner

List Displays of Destinations and Senders............................................ 43

Delivery Procedure................................................................................... 45

Checking the Delivery Result.................................................................. 49

Using the Network Delivery Scanner with the Document Server ........ 50

Simultaneous Delivery and Storage............................................................. 50

Delivering Stored Files................................................................................. 51

6.Using the Document Server

Storing Data.............................................................................................. 53

Storage Procedure....................................................................................... 54

Viewing a List of Stored Files.................................................................. 58

Viewing the List............................................................................................ 59

Searching for Files ....................................................................................... 61

Deleting Stored Files................................................................................ 62

Changing File Information....................................................................... 63

7.Appendix

The Relationship between the Resolution and the Data Size .............. 65

Troubleshooting....................................................................................... 66

When Scanning Is Not Performed as Expected........................................... 66

Delivery Function Does Not Work................................................................ 66

When the Error Message Is Displayed on the Control Panel....................... 67

When the Error Message Is Displayed on the Computer............................. 70

Powering Off the Machine ....................................................................... 73

Turning Off the Operation Switch................................................................. 73

Turning Off the Main Power Switch.............................................................. 73

Specifications........................................................................................... 75

INDEX......................................................................................................... 76

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1. Network Scanner

Outline

By installing the printer/scanner controller, the machine can be used as a net-

work scanner.

The network scanner offers three functions: operation as a network TWAIN

scanner, network delivery scanner, or storing scan data in the Document Server.

Network TWAIN Scanner

The scanner of this machine is used from the computer via a network. The orig-

inals can be read in the same operation as for SCSI and USB-connected scanners.

For more information, see p.39 “Scanning Originals Using Network TWAIN

Scanner”.

1. This machine

The scanner of the machine is used from

the computer via a network.

2. Computer

Originals are scanned by TWAIN driver

for the machine from an application.

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Network Scanner

Network Delivery Scanner

The machine is used as the delivery scanner with ScanRouter V2 Lite/Profes-

sional. The originals scanned by the machine is stored in the delivery server and

delivered to the folder of the computer on the same network. For more informa-

tion, see p.43 “Delivering Stored Scan Data by the Network Delivery Scanner”.

Note

❒ Using optional ScanRouter V2 Professional, the machine can deliver scan

data as mail, and view the document from the client computer using the Web

browser.

1. This machine

The original scanned by the scanner is

sent to the delivery server.

3. Client computer

The contents of the stored document are

checked in the following way.

Together with the Document Server, multi-

ple documents are stored and then deliv-

ered. ⇒ p.50 “Using the Network Delivery

Scanner with the Document Server”

• View the document in an in-tray of

DeskTopBinder V2 Lite to check the

contents. (C in the figure)

• Use ScanRouter V2 Link to receive the

document in an in-tray, and check the

contents with an application corre-

sponding to the file format. (D in the

figure)

2. Delivery server

ScanRouter V2 Lite/Professional is in-

stalled and used as a delivery server.

The sent data is delivered to an in-tray (A

in the figure) of a specified destination.

The delivered document is stored in an in-

tray or Windows folder (B in the figure).

• Connect to a Windows folder via a

network, and check the contents with

an application corresponding to the

file format. (E in the figure)

Reference

For more information about ScanRouter V2 Lite, DeskTopBinder V2 Lite, or

ScanRouter V2 Link, see the respective documentation. ⇒ p.i “Manuals for

This Machine”

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Outline

Document Server

The scanned original is stored as a document on the hard disk of the machine,

and viewed, printed, copied, or deleted using DeskTopBinder V2 Lite/Profes-

sional from the computer via a network. Documents can be searched by the user

name or the document name. Also, others cannot view the document by setting

a password. For more information, see p.53 “Using the Document Server”.

Limitation

❒ The optional HDD is required to use this function.

1. This machine

The originals scanned by the scanner is

stored.

2. Computer

The stored document can be viewed or

copied by connecting to the machine us-

ing DeskTopBinder V2 Lite/Professional.

Reference

For more information about DeskTopBinder V2 Lite, see the DeskTopBinder

V2 Lite manual. ⇒ p.i “Manuals for This Machine”

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Network Scanner

Names and Functions of Components

This section explains the names and functions of various controls used to oper-

ate the scanner.

Control Panel

This illustration shows the product with options installed.

1. {User Tools/Counter/Inquiry} key

6. Main power indicator

Use to change default values or operation

parameters according to the operating

conditions.

Lights up when the main power switch is

set to On.

7. Operation Switch

2. Display

Shows operation status and various mes-

sages.

Pressing this switch turns the machine

on. The power indicator lights up. To

turn the machine off, press this switch

again.

3. {Check Settings} key

Press to check the current settings.

Note

❒ This key is inactive while setting scan-

4. {Reset} key

ner default values.

Use to cancel settings.

8. Status indicators

Show the status of the various functions.

5. {Warmup} key

Press this key for about one second to be-

gin warm-up.

Pressing this key again while in warm-up

mode cancels warm-up.

• When lit green, the corresponding

functions is active.

• When lit red, the corresponding func-

tion is interrupted. Press the respec-

tive key and follow the instructions

that appear on the display.

Note

❒ This key is inactive while scanning or

setting scanner default values.

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Names and Functions of Components

9. Function keys

11. {#} key (Enter key)

Pressing the Copy, Document Server,

Fax, Printer, or Scanner key activates the

respective function. The display content

changes accordingly.

Use to enter a numeric value.

12. {Clear/Stop} key

• Clear: Clears an entered numeric val-

ue.

The indicator for the selected function

lights up.

• Stop: Stops scanning.

13. {Start} key

Use to begin scanning, file storing, or de-

livery.

10. Number keys

Use to enter numeric values.

Display Contents

The normal screen configuration is as follows:

The display's contents differ depending on the mode.

Important

❒ Protect the display from shocks and strong pressure to prevent the possibility

of damage. The maximum allowable is 30 N ^*1(3 kgf ^*2).

:N: Newton

:kgf: kilogram-force (1kgf = approx. 9.8N)

Note

❒ The "Copy" screen is set as the default screen when the machine is turned on.

You can change this setting under the "Priority Function" of the [Basic Set-

tings] tab in System Settings. ⇒System Settings manual

❒ Selected or specified items are highlighted like

Using as a network TWAIN scanner

When using the machine as a network TWAIN scanner, it is not necessary to se-

lect {Scanner} on the control panel. When the TWAIN driver becomes active on

a client computer, the display automatically switches to the following screen.

Press [Cancel] to use other functions.

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Network Scanner

Using as a network delivery scanner

Press {Scanner} to display the network delivery scanner screen. If the network

TWAIN scanner screen is displayed, press [Cancel].

Using the Document Server

Press {Scanner} to display the Document Server screen. If the network TWAIN

scanner screen is displayed, press [Cancel].

The screen of the Document Server depends on whether the network delivery

scanner is used.

❖ When the network delivery scanner is used

❖ When the network delivery scanner is not used

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Names and Functions of Components

Common Key Operations

The following keys are common for all screens.

❖ Key list

[OK]

Confirms the selected function or entered value, and returns to the pre-

vious screen.

[Cancel]

Cancels the selected function or entered value, and returns to the pre-

vious screen.

[UPrev.],[TNext]

Displays the next or previous page when functions will not fit on a sin-

gle page.

[Exit]

Exits the Message screen.

[Clear]

Clears the entered value and returns to the previous conditions. The

screen displayed does not change.

[Exit]

Confirms the selected function or entered value, then returns to the

previous screen.

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Network Scanner

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2. Preparations for Use as a

Network Scanner

To use the machine as a network scanner, you must make settings required for

use as a scanner, as well as basic settings for use in a network.

First, see the System Settings manual for details about how to make basic set-

tings, and then make scanner settings.

Preparation Sequence

The preparation sequence is different depending on whether the machine is to

be used as a network TWAIN scanner or network delivery scanner, or the Doc-

ument Server is used.

Using as a Network TWAIN Scanner

Connect the machine to the network with an Ethernet cable.

Connect to Network

⇒System Settings manual

Check the network settings in System Settings, and change if re-

quired.

Make System Settings

⇒System Settings manual

Make settings such as compression setting for the TWAIN scan-

ner.

Make Scanner

Settings

⇒ p.12 “Initial Scanner Setup”

On the client computers, install the software required for using

the network TWAIN scanner functions, such as TWAIN driver

and DeskTopBinder V2 Lite.

Install Software

⇒ p.25 “Software for using a Network TWAIN Scanner”

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Preparations for Use as a Network Scanner

Using as a Network Delivery Scanner

Connect the machine to the network with an Ethernet cable.

Connect to Network

⇒System Settings manual

Check the network settings in System Settings, and change if re-

quired.

Make System Settings

⇒System Settings manual

Make settings for the network delivery scanner, such as the set-

tings of the scanning feature and subject information.

Make Scanner

Settings

⇒ p.12 “Initial Scanner Setup”

Install the software required for using the network delivery

scanner functions, such as ScanRouter V2 Lite on the delivery

server. Then, make the required settings for server maintenance

and delivery service.

Install Delivery

Software

⇒ p.26 “Software for using a Network Delivery Scanner”

Reference

For information about ScanRouter V2 Lite, see the ScanRout-

er V2 Lite manual. ⇒ p.i “Manuals for This Machine”

Use ScanRouter V2 Administration Utility to set the destination

and sender information.

Set Destination and

Sender Information

On the client computers, install the software required for view-

ing or auto-receiving documents by connecting to the delivery

server, such as DeskTopBinder V2 Lite.

Install Client Computer

Software

⇒ p.27 “DeskTopBinder V2 Lite”

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Preparation Sequence

Using the Document Server

If the Document Server is used with the network delivery scanner, perform steps

C to E on p.10 “Using as a Network Delivery Scanner” after performing the

steps below.

Connect the machine to the network with an Ethernet cable.

Connect to Network

⇒System Settings manual

Check the network settings in System Settings, and change if re-

quired.

Make System Settings

⇒System Settings manual

Make settings for the Document Server, such as the setting of the

scanning feature and original orientation priority information.

Make Scanner

Settings

⇒ p.12 “Initial Scanner Setup”

On the client computers, install the software required for view-

ing the documents stored in the Document Server, such as Desk-

TopBinder V2 Lite.

Install Software

⇒ p.27 “DeskTopBinder V2 Lite”

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Preparations for Use as a Network Scanner

Initial Scanner Setup

This section explains all required settings and procedures for using the machine

as a network scanner.

Default Settings

Settings to use the functions of the machine as a network scanner are listed be-

low. Make correct setting of necessary items.

Important

❒ Items marked (✩) are the minimum required settings for using the machine

as a network scanner. Be sure to set these items before use.

❒ Items marked (❍) should be set if required.

❖ System settings

For information about the explanation of settings, see the System Settings

manual.

Store ^*3

Settings

TWAIN Delivery

Clock timer settings

Scanner Auto Reset Timer

❍

✩

❍

✩

❍

Interface settings

IP Address

✩

❍

[Network]

Sub-net Mask

Gateway Address

Access Control

Access Mask

Network Boot

Valid Protocol ^*4

Ethernet Speed

❍

✩

File transfer settings

Delivery Server IP Address

Resend Interval Setting

❍

Resend Frequency Setting

Settings for use as network TWAIN scanner

Settings for use as network delivery scanner

Settings for use as Document Server

Do not change this setting. It must be left at the factory default value.

Make sure that IP address is set.

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Initial Scanner Setup

❖ Scanner settings

Explanation of scanner settings are provided in this manual.

Store ^*3

Settings

Factory default TWAIN Delivery

value

Scanner Features Resolution

200dpi

Auto Detection

Character

❍

⇒ p.14

Scan Size

Scan type

Image Density

Mediam

Scanner Settings Function Priority

Delivery/store

10 sec

❍

⇒ p.18

Delivery/Store Con-

nection Time out

Compression

(Black & White)

❍

Compression

(Gray Scale)

Standard

Delivery Option

Original Setting

Off

✩

❍

1 Sided Original

❍

Original Orientation

Priority

Mixed Original Sizes

Priority

Off

❍

SADF Auto Reset

Timer

Subject Settings

Not Programed

⇒ p.21

Settings for use as network TWAIN scanner

Settings for use as network delivery scanner

Settings for use as Document Server

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Preparations for Use as a Network Scanner

Note

Setting Scanner Features

❒ When "Custom Size" is se-

lected, the dimensions of the

scan area (width and height)

can be specified.

Various Scanner Features (resolution,

scan size, scan type, image density)

can be set here. When using the same

type of original repeatedly, storing

the optimum settings in advance

makes them easy to select whenever

you deliver or store scan data.

❖ Scan Type

The scan method suitable for the

original is set.

• Text

Note

Standard original containing

mainly text

❒ Six sets of scan settings named "Ini-

tial Setup" and "Program 1" - "Pro-

gram 5" can be stored for quick

recall. The settings stored as "Initial

Setup" are the scanning defaults. If

the Scanner Features are not select-

ed during delivery, the originals are

scanned with the Scanner Features

stored in the "Initial Setup".

• Text/Photo

Original containing a mixture of

text and photographs

• Photo

Original containing photo-

graphs and other pictures (2-

value)

• Gray Scale

❒ "Program 1" - "Program 5" can be

changed to any name of up to 16

characters.

Original containing photo-

graphs and other pictures (mul-

ti-value)

The Scanner Features consist of the

following items.

Note

❒ An image is scanned with 2–

value (black-and-white) in

“Photo”, and with multi-value

(gray-scale) in “Gray Scale”. As

a general rule, scanning for the

purpose of printing is best done

with “Photo”, and Scanning for

viewing on the computer dis-

play with “Gray Scale”.

❖ Resolution

Set the resolution to 100 dpi, 200

dpi, 300 dpi, 400 dpi, or 600 dpi.

❖ Scan Size

Select the size of the original to be

scanned.

• When Auto Detect is selected, the

auto detect function of the machine

is used to set the original size.

❖ Image Density

Set the image density for scanning.

The setting can be made in seven

steps, from "light" (1) to "dark" (7).

• When the size is specified, scan-

ning is performed for that size,

regardless of the actual size of

the original. The following size

can be selected.

A3S,A4S,A4R,A5S,A5R,

11x17S,8¹/₂x14S,8¹/₂x13S,

8¹/₂x11S,8¹/₂x11R,

5¹/₂x8¹/₂S,5¹/₂x8¹/₂R,

B4S,B5S,B5R,Custom Size

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Initial Scanner Setup

E Enter the desired name and press

Setting Procedure

[OK].

Press the

key.

{

User Tools/Counter/Inquiry

}

Reference

For information about character

input, see the System Settings

manual.

F Select the item to be set.

To select an item, touch its key on

the screen. The item is highlighted.

The User Tools/Counter/Inquiry

screen appears.

Example: resolution setting

B Press [Scanner Features].

Example: image density setting

The Scanner Features screen ap-

pears.

C Verify that the [Basic Settings] tab

is shown.

D Verify that [Program/Change] is se-

lected, and then select the scan

setting you want to program.

Note

❒ When selecting [Custom size] for

[Scan Size], see p.16 “Selecting a

custom size”.

G When all settings have been

made, press [OK].

The scan type setting is stored.

The screen for entering a scan set-

ting name appears.

H To program other scan settings,

repeat the procedure from step .

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Preparations for Use as a Network Scanner

I When all settings have been made, C Use the number a scan starting

press [Exit].

point other than the standard scan

starting point.

Select [X2] or [Y2], enter the value,

and then press [#].

The display returns to the Scanner

Features screen.

J Press [Exit].

D Enter the scan size (area) with the

The main menu is shown again.

number keys.

Select [X3] or [Y3], enter the value,

and then press [#].

Selecting a custom size

When "Custom Size" is selected as the

scan size, follow the procedure be-

low.

A Press [Custom size] on the Scan Size

setting screen.

Depending on how the original is

positioned, the scan area will be as

follows:

^AWhen the original is placed on

the exposure glass

Start point,

Scan area,

horizontal (Y2h)orizontal (Y3)

Positioning mark

B Enter the original size with the

number keys.

Start point,

vertical (X2)

Select [X1] or [Y1], enter the value,

and then press [#].

Scan area

Scan area,

vertical (X3)

ZEKY030E

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Initial Scanner Setup

^BWhen the original is placed on

the ADF

Deleting programmed scan settings

Press the

key.

{

User Tools/Counter/Inquiry

}

Scan area

Scan area,

Placement

orientation

vertical (X3)

Start point,

vertical (X2)

Start point,

Scan area,

horizontal (Y2)

horizontal (Y3)

Scan

start point

ZEKY040E

The maximum scan size is

432mm (17”) in the Y direction

(width) and 297mm (11.7”) in

the X direction (height). Keep

the scan area settings within

this range.

The User Tools/Counter/Inquiry

screen appears.

B Press [Scanner Features].

E When all dimensions have been

entered, press [OK].

The Scanner Features screen ap-

pears.

F Verify that the area set in step

C Verify that the [Basic Settings] tab

(X3 and Y3) is shown next to the

is shown.

[Custom size] field, then press [OK].

D Press [Delete].

E Select the setting you want to de-

lete.

G Press [Exit].

The User Tools/Counter/Inquiry

screen is shown.

A confirmation message appears.

H Press [Exit].

The main menu is shown again.

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Preparations for Use as a Network Scanner

Note

F Press [Yes].

❒ When "TWAIN" is selected, the

network TWAIN scanner mode

is set. By pressing [Cancel] in

this condition, you can switch to

network delivery scanner oper-

ation or Document Server oper-

ation.

The selected scan setting is delet-

ed.

❒ When "Delivery/Store" is se-

lected, the network delivery

scanner mode or the Document

Server mode is set. It is not pos-

sible to switch network TWAIN

scanner operation from these

modes. To use the machine as a

network TWAIN scanner, ac-

cess the machine from a client

computer using the TWAIN

driver.

G Press [Exit].

The display returns to the Scanner

Features screen.

H Press [Exit].

The main menu is shown again.

Making Scanner Settings

This section explains how to switch

from network TWAIN scanner mode

to network delivery scanner or Docu-

ment Server mode, and how to set the

compression of image data and initial

values for setting originals.

❖ Delivery/Store Connection Time out

When using the machine as a net-

work delivery scanner or Docu-

ment Server, scanning request to

the machine as a TWAIN scanner

will switch the machine to the net-

work TWAIN scanner mode. This

setting determines the delay until

the machine switches to network

TWAIN scanner mode.

The scanner settings consist of the fol-

lowing. For the list about settings and

factory defaults, see p.13 “Scanner

settings”.

• Selecting "Immediate" causes

the network TWAIN scanner

mode to be activated at once.

❖ Function Priority

Select "Delivery/Store" or

"TWAIN" to determine whether

the network TWAIN scanner

mode, network delivery scanner

mode, or Document Server mode

is initially active when the scanner

function is selected by pressing the

{Scanner} key on the control panel.

• When you select "Yes", you can

enter the delay time with the

number keys (3 - 30 seconds).

When the TWAIN scanner

mode is activated, only the time

specified here passes from the

last key operation.

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Initial Scanner Setup

❖ Compression (Black & White)

❖ Original Setting

This setting determines whether

image data read with the 2-value

(black-and-white) setting is to be

compressed. Compression reduces

the time required for transferring

the scan data to the computer.

Set the initial value for original

type and orientation. When the

original is always similar, selecting

this as the default makes operation

easier. You can select "1 Sided

Original", "2 Sided Orig.: T to T"

(Top to Top), "2 Sided Orig.: T to B"

(Top to Bottom).

Note

❒ The actual time required for

data transfer will vary, depend-

ing on the data size and net-

work load.

Reference

⇒ p.37 “Original Orientation

and Scan Area Setting”

❖ Compression (Gray Scale)

This setting determines to which

extent image data read with the

multi-value (gray-scale) setting is

to be compressed. You can select

"Standard", "High", "Low", or

"Off".

❖ Original Orientation Priority

Select the initial value for original

placement orientation. When the

original is always positioned in the

same way, selecting this as the de-

fault makes operation easier.

Reference

Note

⇒ p.37 “Original Orientation

and Scan Area Setting”

❒ Compression ratio decreases in

the order "High", "Standard",

"Low", "Off", and the time re-

quired for data transfer increas-

es accordingly.

❖ Mixed Original Sizes Priority

This setting determines whether

the original size is to be automati-

cally detected when originals of

different sizes are inserted in the

ADF. You can select "On" or "Off".

❒ The actual time required for

data transfer will vary, depend-

ing on the data size and net-

work load.

Note

❒ If the original size is specified

when scanning, this setting is

discarded.

❖ Delivery Option

This setting determines whether

the machine is used as a network

delivery scanner.

When the "Delivery Option" set-

ting is "On", make sure that "Deliv-

ery IP Address" in System Settings

is set.

❖ SADF Auto Reset Timer

When all originals in the ADF have

been scanned, and another original

is inserted within the time interval

set here, the original is read as a

part of the same document.

• If "Off" is selected, the scanning

of one document is terminated

at the point when all originals in

ADF have been scanned.

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Preparations for Use as a Network Scanner

• If set to "On", enter the number

of seconds (3 - 99) of the SADF

auto reset time with the number

keys. When the original is

placed within this time, it is

scanned as one document.

D Press the item to be set.

Note

The screen for changing the item

setting appears.

❒ If the ADF is not installed on the

machine, this setting is not

shown.

Example: "Compression (Gray

Scale)" setting

Setting Procedure

E Change the setting.

Press {User Tools/Counter/Inquiry} key.

• To select an item, touch its key

on the screen. The item is high-

lighted.

• To enter numerals, use the

number keys.

Note

The User Tools/Counter/Inquiry

screen appears.

❒ To cancel a setting, press [Can-

cel]. The value is not changed

and the display returns to the

previous condition before

pressing the [OK].

B Press [Scanner Features].

F Press [OK].

G Repeat steps to to make other

settings.

The Scanner Features screen ap-

pears.

H Press [Exit].

The display returns to the Scanner

Features screen.

C Press the [Scanner Settings] tab.

I Press [Exit].

The main menu is shown again.

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Initial Scanner Setup

B Press [Scanner Features].

Making Scan Data Subject

Settings

Subject information can be added to

the scan data files. This information

added to the data to be delivered.

When the file is delivered by e-mail

with optional ScanRouter V2 Profes-

sional, the subject is automatically en-

tered as the title in the subject of the e-

mail. If you often send files with sim-

ilar content, storing subject names

will allow you to easily select a sub-

ject at the time of delivery.

The Scanner Features screen ap-

pears.

C Press the [Subject Settings] tab.

D Verify that [Program/Change] is se-

lected, and select the subject you

want to program.

The subject can be up to 16 characters

long. Up to 12 subjects can be stored.

Note

❒ To deliver the file by e-mail, op-

tional ScanRouter V2 Professional

is necessary.

E Enter the subject string.

❒ The subject can be set when "On"

in the "Delivery Option" of Initial

Scanner Setup is set.

Setting Procedure

This section describes the steps for

making subject settings.

Reference

For information about how to

enter characters, see the System

Settings manual.

Press the

key.

{

User Tools/Counter/Inquiry

}

Note

❒ If an item is selected for which a

subject is already programmed,

the subject can be edited.

F Press [OK].

G To program more subjects, repeat

steps to .

H Press [Exit].

The User Tools/Counter/Inquiry

screen appears.

The display returns to the Scanner

Features screen.

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Preparations for Use as a Network Scanner

I Press [Exit].

E Select the subject you want to de-

lete.

The main menu is shown again.

Deleting programmed subject settings

Press the

key.

{

User Tools/Counter/Inquiry

}

A confirmation message appears.

F Press [Yes].

The selected subject is deleted.

The User Tools/Counter/Inquiry

screen appears.

G To delete more subjects, repeat

steps to .

B Press [Scanner Features].

H Press [Exit].

The display returns to the Scanner

Features screen.

I Press [Exit].

The main menu is shown again.

The Scanner Features screen ap-

pears.

C Press the [Subject Settings] tab.

D Press [Delete].

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Installing Software

The machine comes with two CD-ROMs containing various software.

The CD-ROM labeled "Scanner Driver & Document Management Utilities" con-

tains the necessary software to use the machine as a network scanner. The CD-

ROM labeled "Printer Driver & Utilities" contains the necessary software to use

the machine as a printer.

This section explains the software contained on the "Scanner Driver & Docu-

ment Management Utilities" CD-ROM.

Reference

For information about the software contained on the "Printer Driver & Utili-

ties" CD-ROM, see the Printer Reference manual.

Auto Run Program

When the CD-ROM is inserted into a computer in Windows 95/98/Me, Win-

dows 2000, or Windows NT 4.0, the installer starts automatically (Auto Run) to

install the TWAIN driver and various software.

Note

❒ Auto Run might not automatically work with certain OS settings. In this case,

launch "CDLaunch.EXE" located on the CD-ROM root directory.

❒ If you want to install without using Auto Run, hold down the Shift key while

inserting the CD-ROM. Keep the Shift key held down until the computer has

finished accessing the CD-ROM.

❒ If [Cancel] is pressed during installation, the installation will be stopped and

the remaining scanner driver and utilities will not be installed. If [Cancel] has

been pressed, reinstall the remaining scanner driver and utilities after restart-

ing the computer.

Limitation

❒ If your system is Windows 2000 or Windows NT 4.0, log on using an account

that has Administrators permission.

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Preparations for Use as a Network Scanner

The installing sequence using Auto Run is as follows:

Installation Sequence

TWAIN Driver Ver.3

Insert the

CD-ROM.

TWAIN

Driver

ScanRouter V2 Lite

The installer

starts up.

ScanRouter V2

ScanRouter

Administration

V2 Lite

Utility

Select

Install all at once, or select and install individually.

the software.

DeskTopBinder V2 Lite

Job

Binding

DeskTopBinder

V2 Lite

ScanRouter

V2 Link

Acrobat

Reader

The

installation

complete

message is

displayed.

Install all at once, or select and install individually.

Acrobat Reader

Restart

your PC.

Acrobat

Reader

For information about the outline of the software that can be installed by Auto

Run, see p.28 “Software Supplied on CD-ROM”.

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Installing Software

Software for using a Network TWAIN Scanner

To use the machine as a network TWAIN scanner, it is essential to install the

TWAIN driver.

If you do not have applications that work with TWAIN, it is necessary to also

install the DeskTopBinder V2 Lite. For information about the installation of

DeskTopBinder V2 Lite, see p.27 “DeskTopBinder V2 Lite”.

Preparation

Before installing, check the operating environment for the TWAIN driver.⇒

p.28 “Type1027 TWAIN Driver”

Using Windows 95/98/Me, Windows 2000, or Windows NT 4.0

Install the TWAIN driver using Auto Run. Here, Windows 98 is used as an ex-

ample for explanation. The basic operations are similar for Windows 95/Me,

Windows 2000, and Windows NT 4.0.

A Verify that Windows is running. Insert the supplied CD-ROM labeled

"Scanner Driver & Document Management Utilities" into the CD-ROM

drive of the computer.

The choose setup language screen appears.

Reference

If the installer does not start automatically, see p.23 “Auto Run Program”.

B Select a setup language, and then click [OK].

The CD-ROM Launcher screen appears.

C Click [Type1027 TWAIN Driver].

The software setup screen appears.

D The installer of the TWAIN driver starts. Follow the instructions on the

screen.

Note

❒ When the installation is complete, a message to prompt you to restart the

computer may appear. In this case, restart the computer, and continue the

operation.

❒ After the installation is complete, "Type1027 TWAIN V3" folder is created

in the "Program" folder of the Start menu. Help can be displayed from

here. Notes on using the network TWAIN scanner are provided in "Re-

adme.txt". Be sure to read them before use.

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Preparations for Use as a Network Scanner

Software for using a Network Delivery Scanner

To use the machine as a network delivery scanner, it is essential to install Scan-

Router V2 Lite on the delivery server. To check an in-tray or auto-receive the

documents, it is necessary to install DeskTopBinder V2 Lite on the client compu-

ter. Also, the documents can be auto-received by installing only ScanRouter V2

Link on the client computer.

Use Auto Run for installation. Here, Windows 98 is used as an example for ex-

planation. The basic operations are similar for Windows 95/Me, Windows 2000,

and Windows NT 4.0.

Preparation

Before installing, check the operating environment for each software.⇒ p.28

“Software Supplied on CD-ROM”

A Verify that Windows is running. Insert the supplied CD-ROM labeled

"Scanner Driver & Document Management Utilities" into the CD-ROM

drive of the computer.

The choose setup language screen appears.

B Select a setup language, and then click [OK].

The CD-ROM Launcher screen appears.

C Click the key of the software to be installed.

• The ScanRouter V2 Lite installer starts by clicking [ScanRouter V2 Lite].

• The DeskTopBinder V2 Lite installer starts by clicking [DeskTopBinder V2

Lite].

The change the language screen appears.

Reference

For information about the subsequent installation procedure, see the Setup

Guide that can be displayed from the Setup screen of the respective soft-

ware.

D Select a language used by this component, and then click [OK].

The software setup screen appears.

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Installing Software

Software Required to Use the Document Server

To view the files stored in the Document Server, it is essential to install DeskTop-

Binder V2 Lite on the computer. See p.27 “DeskTopBinder V2 Lite” for installa-

tion.

DeskTopBinder V2 Lite

Use Auto Run for installation. Here, Windows 98 is used as an example for ex-

planation. The basic operations are similar for Windows 95/Me, Windows 2000,

and Windows NT 4.0.

Preparation

Before installing, check the operating environment for DeskTopBinder V2

Lite. ⇒ p.29 “DeskTopBinder V2 Lite”

A Verify that Windows is running. Insert the supplied CD-ROM labeled

"Scanner Driver & Document Management Utilities" into the CD-ROM

drive of the computer.

The choose setup language screen appears.

B Select a language, and then click [OK].

The CD-ROM Launcher screen appears.

C Click [DeskTopBinder V2 Lite].

The change the language screen appears.

Reference

For information about the subsequent installation procedure, see the Setup

Guide that can be displayed from the Setup screen of DeskTopBinder V2

Lite.

D Select a language, and then click [OK].

The software setup screen appears.

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Preparations for Use as a Network Scanner

Software Supplied on CD-ROM

List of Files

CD-

ROM

Drive

Wizard for the TWAIN driver and utilities

TWAIN driver for Windows 95/98/Me, Windows 2000,

Windows NT 4.0

Drivers

Twain

Utility

Router

ScanRouter V2 Lite ScanRouter V2 Administration Utility

DeskV2

DeskTopBinder V2 Lite Job Binding ScanRouter V2 Link

Acrobat Reader 4.05

Ac-

roread

Reference Manuals

Help

Type1027 TWAIN Driver

This driver is required to scan an original on the machine.

To use the machine as a network TWAIN scanner, the driver must be installed.

❖ File storage folder

Files on the CD-ROM are contained in the following folder.

\DRIVERS\TWAIN

❖ System requirements

• Hardware

PC/AT compatible

Limitation

❒ Under Windows NT, machines with RISC-based processors (MIPS R se-

ries, Alpha AXP, PowerPC) are not compatible.

• Operating system

Microsoft Windows 95

Microsoft Windows 98

Microsoft Windows Millennium Edition

Microsoft Windows 2000 Server

Microsoft Windows 2000 Professional

Microsoft Windows NT Server 4.0 (Service Pack 5 or later)

Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later)

• Display resolution

800×600 pixels, 256 colors or higher

• Network protocol

TCP/IP

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Installing Software

DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is to be installed on the client computers for integration

and management of various kinds of data such as scanned image data, files cre-

ated with applications, and existing image files. The software allows you to use

view documents in in-trays of the delivery server. This software can be used to

the machine as a network TWAIN scanner. Also, the documents stored in the

Document Server can be viewed.

For more information, see the manuals for DeskTopBinder V2 Lite or DeskTop-

Binder V2 Lite Help file.

❖ File storage folder

The files are stored in the following folder on the CD-ROM provided with this

machine.

\UTILITY\DESKV2

❖ System requirements

• Hardware

PC/AT compatible

• CPU

Pentium 133 MHz or faster (Pentium II 266 MHz or faster recommended)

• Operating system

Microsoft Windows 95 (OSR 2 or later)

Microsoft Windows 98

Microsoft Windows Millennium Edition

Microsoft Windows 2000 Server (Service Pack 1 or later)

Microsoft Windows 2000 Professional (Service Pack 1 or later)

Microsoft Windows NT Server 4.0 (Service Pack 5 or later)

Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later)

• Memory

48 MB or more (64 MB or more recommended)

• Hard disk space

50 MB or more (200 MB or more recommended)

• Display resolution

800×600 pixels, 64K colors or higher

• Network protocol

TCP/IP

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Preparations for Use as a Network Scanner

❖ Software installed with DeskTopBinder V2 Lite

• ScanRouter V2 Link

ScanRouter V2 Link on the client computer monitors in-trays of the deliv-

ery server regularly. In addition, the documents delivered to in-trays are

auto-received or a notification of document arrival can be received at the

client computer with this software.

• Job Binding

Job binding stores DeskTopBinder V2 Lite documents and files created by

various applications as print data.

ScanRouter V2 Lite

ScanRouter V2 Lite is to be installed on the delivery server. The data scanned by

the machine can be sorted on the delivery server, stored in specified in-trays, or

saved in folders of client computers on the same network.

For more information, see the manuals for ScanRouter V2 Lite or ScanRouter V2

Lite Help file.

❖ File storage folder

The files are stored in the following folder on the CD-ROM provided with this

machine.

\UTILITY\ROUTERV2

❖ System requirements

The following system requirements must be met to use ScanRouter V2 Lite.

Note

❒ Install the software on a stand-alone server running Windows NT Server

or Windows 2000 Server. It must not be installed on the primary domain

controller or backup domain controller.

• Hardware

PC/AT compatible

• CPU

Pentium 200 MHz or faster (Pentium II 350 MHz or faster recommended)

• Operating system

Microsoft Windows 95 (OSR 2 or later)

Microsoft Windows 98

Microsoft Windows Millennium Edition

Microsoft Windows 2000 Server (Service Pack 1 or later)

Microsoft Windows NT Server 4.0 (Service Pack 5 or later)

• Memory

64 MB or more (128 MB or more recommended)

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Installing Software

• Hard disk space

Minimum free space required for installing: 200 MB

Note

❒ In addition to the space required for installation, the hard disk should

have at least 500 MB of free space for files.

• Network protocol

TCP/IP

❖ Software installed with ScanRouter V2 Lite

• ScanRouter V2 Administration Utility

ScanRouter V2 Administration Utility manages the delivery system run by

ScanRouter V2 Lite.

You can register destination and sender information about the scanned

documents in the delivery server. In addition, this utility can monitor free

disk space, record error logs, and maintain the delivery server.

Note

❒ ScanRouter V2 Administration Utility can be installed not only on the

delivery server but also on client computers. To install it, click [Scan-

Router V2 Administration Utility] on the ScanRouter V2 Lite Setup screen.

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Preparations for Use as a Network Scanner

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3. Setting Originals

This chapter explains the procedure for placing the original on the exposure

glass and in the automatic document feeder (ADF), and setting original scan

area and orientation according to the placement method.

To correctly display the top/bottom orientation of the scanned original on a

computer, the correct placement must be chosen by setup on the control panel

and scanner driver.

There are two orientations for placing the original. See the table below.

Note

❒ Normally, the original size is ( ) or ( ), but in the table below, a square orig-

inal is used to make the original orientation easy to understand. If the actual

original size changes, a combination of original orientation and the orienta-

tion specified on the control panel or scanner driver does not change.

Scanned original

Place the original on the ex-

posure glass.

Place the original in the auto-

matic document feeder

(ADF).

Select the placement method.

Place the original.

Place the

Place the top Place the

original so

that the top

original so

edge of the

original so

that top edge original first. that the top

edge touches touches the

the top left of rear of the ex-

the exposure posure glass.

glass.

edge is set

into the ADF.

(There are two original orienta-

tions.)

When scanned by the

delivery scanner or

Document Server

Speci-

fy the

orien-

tation.

(Specified on the con-

trol panel)

When scanned by the

TWAIN scanner

[Standard 0deg.] [Right 90deg.] [Standard 0deg.] [Left 90deg.]

(Specified by the Scan-

ner Control dialog box)

Original displayed on a compu-

ter

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Setting Originals

Placing the Original on the Exposure Glass

Originals which do not fit into the

ADF, such as sheets with glued-on

parts, books, etc., can be placed di-

rectly on the exposure glass for scan-

ning.

B Place the original so that the

top edge touches the top left of

the exposure glass.

When using the machine as a

network TWAIN scanner, this

orientation is standard setting

in the TWAIN driver. Normal-

ly, use this orientation for set-

ting.

Note

❒ For information about the origi-

nals which can be placed on the ex-

posure glass, see the Copy

Reference manual.

A Lift the exposure glass cover or

the ADF.

Note

❒ Raise the exposure glass cover

or ADF fully (more than 30 de-

grees). The opening/closing ac-

tion triggers the automatic

original size detection process.

C Close the exposure glass cover or

B Place the original on the exposure

glass with the side to be scanned

facing down. Align the far left

edge of the original with the mark.

the ADF.

D Select the original orientation ac-

cording to the setting orientation.

There are two original orienta-

tions. Either orientation can be

used for placement.

Reference

⇒ p.37 “Original Orientation

and Scan Area Setting”

A Place the original so that the

top edge touches the rear of the

exposure glass.

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Placing the Original in the Automatic Document Feeder (ADF)

Placing the Original in the Automatic

Document Feeder (ADF)

The ADF allows you to insert several

B Insert the originals with the side

originals at one time. Originals placed

to be scanned facing up. (For orig-

in the ADF can be scanned on one

inals which are to be scanned on

side or both sides.

both sides, the first side should

face up.)

❖ Originals that can and cannot be

placed in the ADF

There are two orientations. Either

orientation can be used for place-

ment.

For information about the origi-

nals that can and cannot be placed

in the ADF, see the Copy Reference

manual.

Attempting to use unsuitable orig-

inals in the ADF can lead to mis-

feed and damage to the original.

Place such originals directly on the

exposure glass.

Note

❒ When using the network deliv-

ery scanner and Document

Server, originals with the same

width and different length can

be placed at the same time.

Place the originals as shown in

the figure below.

Important

❒ When using the scanner func-

tion, the following originals also

cannot be placed in the ADF, in

addition to the restrictions that

apply when using the copier

function.

ADF

Placement Orientation

• Originals longer than the

length (432mm) of the A3/

11"x17".

❒ Originals are scanned in the in-

serted order, starting with the

topmost page.

❒ For information about which

original sizes can be detected

automatically and notes on

placing originals in the ADF,

see the Copy Reference manual.

A Place the original so that the

top edge is in the ADF tray.

A Align the original guide with the

original size.

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Setting Originals

B Place the top edge of the origi-

nal first.

Placing the Divided Original in

the Automatic Document

Feeder (SADF)

When using the machine as a

network TWAIN scanner, this

orientation is the standard set-

ting in the TWAIN driver. Nor-

mally, use this orientation for

placement.

When originals are placed in the

ADF, scanning finishes as one docu-

ment when the scan of all originals

are completed by factory default. If

the next original is placed within a

certain amount of time after all origi-

nals are scanned, these multiple doc-

uments can be scanned as one

document by the SADF.

After the originals are scanned, the

remaining time for accepting the next

original is displayed.

C Select the appropriate orientation

on the control panel or on the

computer so that it matches the

orientation of originals placed.

When there is another page to scan,

set it within the specified time. If set,

the original is feeded and scanned au-

tomatically. If there is no more page,

press {#} key.

Reference

⇒ p.37 “Original Orientation

and Scan Area Setting”

Note

❒ To use this function, settings must

be made in the Initial Scanner Set-

up. ⇒ p.19 “SADF Auto Reset

Timer”

❒ Originals are scanned in order.

Place them from the first page.

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Original Orientation and Scan Area Setting

To correctly display the top/bottom

1-sided original/2-sided original

selection

orientation of the scanned original on

a computer, original orientation and

page flow must be set when placing

the original.

A When scanning one-sided orig-

inal, make sure that [2 Sided

Original] is not highlighted.

When using the network delivery

scanner and Document Server, set-

tings are made on the control panel of

the machine. When using the ma-

chine as a network TWAIN scanner,

settings are made on the TWAIN

driver.

B When scanning two-sided orig-

inal, press [2 Sided Original] to se-

lect [T to T] or [T to B] according

to the binding orientation of

the original.

Top to top

original:

R S R S

For a Network Delivery

Scanner and Document Server

Top to bot-

tom original:

A On the Scanner Function screen,

press [Original Settings].

Orientation selection

A Press the key for the same ori-

entation as the actual orienta-

tion of the original ( or ).

B Make settings for original orien-

tation, 1 sided/2 sided combina-

tion, and mixed original sizes.

Mixed size selection

A When originals of the same

width and different length are

placed, make sure that [Mixed

size] is highlighted.

Note

❒ If [Mixed size] is not set, the

scan size is set as the maxi-

mum size and a space is pro-

vided on the small original.

Note

❒ The initial values can be

changed under [Original Setting],

[Original Orientation Priority], or

[Mixed Original Sizes Priority] in

the Scanner Initial Setup. ⇒

p.18 “Making Scanner Settings”

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Setting Originals

C Press [OK].

Note

❒

The current settings are displayed

with characters and icons.

For a Network TWAIN Scanner

A Open the Scanner Control dialog

box.

Reference

⇒ p.40 “Scanning Originals”

B Select the position from the drop-

down menu of the [Document:] box

in the [Document] group.

Select [Standard 0deg.] or [Left 90deg.]

from the drop-down menu of the

[Orientation:]

Reference

⇒ p.33 “Setting Originals”

D When the original is placed in the

ADF, select [Simplex] or [Duplex]

from the drop-down menu of the

[Side:] box.

Note

❒ If originals of the same width

and different length are placed

in the ADF, specify the docu-

ment size in the [Size:] box. If

[Auto detection (Uni-size)] is se-

lected, all pages are scanned as

the size of the first page.

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4. Scanning Originals Using

Network TWAIN Scanner

This chapter describes the operations for scanning originals with the network

TWAIN scanner using DeskTopBinder V2 Lite. In addition, some functions of

the TWAIN driver are introduced.

Flow of Operations

When using DeskTopBinder V2 Lite for scanning, the basic flow of operations is

as follows:

Start up DeskTopBinder V2 Lite and select the scanner.

Select Scanner

Place the originals in the scanner.

Place Originals

Make the required scan settings, using the TWAIN driver.

Make Scanner

Settings

Scan and save the originals.

Start to Scan

The scanned image can be edited and printed by DeskTopBinder

V2 Lite.

For more information about the operation procedure, see p.40 “Scanning Origi-

nals”.

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Scanning Originals Using Network TWAIN Scanner

Scanning Originals

This section explains the method for scanning a single original following p.39

“Flow of Operations”.

A Start up DeskTopBinder V2 Lite and select the driver of the scanner.

A Click [Start], point to [Program], and then [DeskTopBinder V2] from [DeskTop-

Binder V2].

DeskTopBinder V2 Lite starts up.

B Click [Scanner Settings] from the [Tools] menu.

The [Scanner Settings] dialog box appears.

If the scanner is already selected, no scanner settings are necessary. Check

[File format for scanned image(s)] and go to step E.

C Click [Select Scanner Driver].

The [Select Source] dialog box appears.

D Click the machine name you want to use in the list, and then click [Se-

lect].

E Click [OK].

The [Scanner Settings] dialog box closes.

B Place the original in the scanner.

Reference

⇒ p.33 “Setting Originals”

C Make the scan settings.

A From the [File] menu, point to [Add Document], and then click [Scan].

The TWAIN driver starts up.

After a short while, the dialog box of the TWAIN driver that operates the

scanner appears. This dialog box is called the Scanner Control dialog box.

Note

❒ The title bar displays the scanner currently being used. When multiple

machines are connected, confirm that the indicated machine name is the

machine to be used. If the intended machine is different, click [Select

Source] to select the scanner again.

❒ If the machine to be used does not appear in the list, make sure that the

IP address is configured and that the machine is correctly connected to

the network. If the driver is still not displayed in the list after the above

operations, consult with your network administrator.

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Scanning Originals

B Depending on the type of original or the objective for scanning, select

the icon in [Mode].

• [Standard] is suitable for scanning standard originals that comprise

mainly of text.

• [Photo] is suitable for scanning originals that include photos, shaded il-

lustrations, etc.

• [OCR] is suitable for conversion processing with an OCR (Optical Char-

acter Reading) application after scanning the original.

• [Filing] is suitable for use with filing applications, etc.

Note

❒ For advanced settings, click [Detail] to display "Detail Window". For

more information about the "Detail Window", see TWAIN Driver Help.

C According to the original scan area and orientation, change the setting of

the [Document] group.

Reference

⇒ p.37 “Original Orientation and Scan Area Setting”

For information about the setting of the [Document] group, see Help.

When you want to configure the scanning area

When you do not configure the scanning area, the area is scanned with the

size specified in the [Size:] box.

A Click [Preview].

The original that was placed is scanned and the [Preview] dialog box ap-

pears. The scanning area in the preview appears within the broken lines.

B Configure the scanning area by dragging a border or the top line.

When reconfiguring the area, click

wards its opposite corner.

and drag one corner of the area to-

Note

❒ Depending on the scanning resolution, the area to be scanned may pos-

sibly be subject to restrictions. For information about the relationship

between the resolution and the scanning area, see TWAIN Driver Help.

C Click [Close].

The [Preview] dialog box closes.

Note

❒ When the original placed in the ADF is previewed, place the original

scanned during preview again.

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Scanning Originals Using Network TWAIN Scanner

D Click [Scan].

The original is scanned. A message asking whether there is another page ap-

pears.

When there is another page to scan, place the original, and then click [Continue].

When there are no more pages, click [Complete].

E Save the scanned image in DeskTopBinder V2 Lite.

A Click [Exit] from the [File] menu.

The [Input Document Information] dialog box appears.

B Enter the file name and click [OK].

The image is stored in DeskTopBinder V2 Lite, and the DeskTopBinder

viewer closes.

-Editing and printing scanned data

With DeskTopBinder V2 Lite, it is possible to edit and print scanned data. For

more information about how to edit and print, see DeskTopBinder V2 Lite Help.

Functions of the TWAIN Driver

The following is an introduction to the various functions of the TWAIN driver.

Reference

For more information about each function or other functions, see Help.

❖ Automatic Tilt Correction

This function automatically corrects character strings that were scanned

slanted.

❖ Printing to the Image

This function allows you to imprint dates, page numbers, or your favorite

characters to a scanned image. You can also change the fonts of the imprints

as well as the numerical order of the scanned images to ascending or descend-

ing order.

❖ Scanning Mode Registration

This function allows you to register other scanning configurations that are of-

ten used as scanning modes besides the already pre-installed ones. After reg-

istration, you can quickly scan with these scanning configurations.

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5. Delivering Stored Scan Data by

the Network Delivery Scanner

Stored scan data can be sent to a specified destination using the network deliv-

ery scanner function. This chapter explains the various display screens, delivery

procedures, and checking of the delivery result when this function is used.

Note

❒ A delivery server in which ScanRouter V2 Lite/Professional is installed is

necessary to use the network delivery server function. Information about de-

livery destinations and senders must be programmed first into the delivery

server. Also, program a connected device in [Set I/O Device] of ScanRouter V2

Administration Utility. For more information, see ScanRouter V2 Adminis-

tration Utility Help.

List Displays of Destinations and Senders

The display configuration when using the machine as network delivery scanner

is as follows:

1. [Update Address]

3. [Number Keys]

Press this key to obtain destination infor-

mation from the delivery server and up-

date the display. If the destination is

changed in the delivery server, press the

key to update the display.

Use these to specify a destination using

the 3-digit short ID number.

4. [Attach Sender’s Name] [Attach Sub-

ject]

Sets the sender and subject of the deliv-

ered document.

2. Destination Display

The selected destination is shown here. If

several destinations are selected, the se-

lected destinations are displayed in order

by pressing [UPrev.] or [TNext].

5. [Clear]

Pressing this key clears a selection in the

Destination List or a short ID number en-

tered.

Note

❒ Pressing the {Check Settings} key lets

you verify the selected destinations.

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Delivering Stored Scan Data by the Network Delivery Scanner

6. Destination List

Displays the list of destinations pro-

grammed in the delivery server.

Note

❒ When the entire list does not fit on one

screen, [U] or [T] can be used to scroll

the display.

❒ Group destinations are denoted by

this symbol ( ).

❒ A bar above a title indicates that a des-

tination that belongs to it has been se-

lected.

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Delivery Procedure

Data is delivered by specifying its scan

settings and destination. If necessary,

you can select a sender and subject.

D Place the original in the machine,

and adjust the settings for original

size and orientation if required.

A Press the {Scanner} key.

Reference

⇒ p.33 “Setting Originals”

E Make the scan settings.

To make the scan settings, call up

the stored settings or make the set-

tings individually.

Reference

⇒ p.14 “Setting Scanner Fea-

B If the user code is set, enter the

user code (consisting of up to

eight characters) with the number

keys, and then press [#].

tures”

Calling up stored scan settings

The Scanner Function screen ap-

pears.

A Press [Recall Program].

The User Program Recall screen

appears.

Note

❒ If the network TWAIN scanner

screen is displayed, press [Can-

cel]. This screen is displayed if

"Function Priority" in the Scan-

ner Initial Setup is set to net-

work TWAIN scanner mode.

B Select a user program of scan

settings.

C Press [OK].

C Make sure that no previous set-

ting remains.

Note

The selected user program set-

tings become active.

❒ If the previous setting remains,

press the {Reset} key.

Making the settings individually

A Press [Scan Settings].

The screen for making scan set-

tings appears.

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Delivering Stored Scan Data by the Network Delivery Scanner

B Select the desired resolution,

original size, and other items

to change the settings.

❒ If the list is updated after the

destination or sender is se-

lected, any selections are can-

celled. Update the list before

selecting destination and

sender.

❒ If there is scan data in the

memory of the machine that

have not yet been delivered,

[Update Address] is not availa-

ble.

The way to make scan settings is

the same way as programing

scan settings. See p.14 “Setting

Scanner Features”.

B Press the title for the desired

destination and select the des-

tination.

C Press [OK].

The scan settings are applied.

If the desired destination is not

OK, press [U] or [T] to display

the destination.

F Select the destination.

You can select the destination from

the list of destinations or by speci-

fying a short ID number.

Note

❒ The destination titles are pro-

grammed in the delivery

server.

When selecting a destination

from the list

C Select the destination to which

the scan data is to be sent.

A Press [Update Address] to update

the list of destinations.

Note

❒ If the destination informa-

tion programmed in the de-

livery server is updated, the

list displayed on the control

panel of the machine is not

updated automatically. To

display the latest informa-

tion for operation, press the

[Update Address] on the con-

trol panel before delivering

scan data to update the dis-

played information.

The selected destination is high-

lighted, and also appears in the

destination field at the top of the

screen. A line appears over the

title of the category to which the

destination belongs.

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Delivery Procedure

Note

Checking selected destinations

❒ To deselect a destination,

press the destination once

more, or press [UPrev.] or

[TNext] to bring up the desti-

nation in the destination

field, and then press [Clear].

A Use the destination field at the

top of the screen to check which

destinations are selected.

Note

❒ When multiple destinations

are selected, the selected des-

tinations are displayed in or-

der by pressing [UPrev.] or

[TNext].

D To select more destinations, re-

peat step C.

Using the short ID number to

select a destination

❒ Pressing the {Check Settings}

key on the control panel lets

you verify the list of selected

destination(s).

A Press [Number Keys].

B Use the number keys to enter

the 3-digit ID number that has

been assigned to each destina-

tion.

G Specify the sender (scan data de-

livery source).

If the entered number is less

than 3 digits, press [#] at the

end.

Note

❒ When a sender has been speci-

fied, this information is added

to the scan data file. When the

optional ScanRouter V2 Profes-

sional is used to send scan data

files as e-mail, the sender infor-

mation is automatically entered

in the message sender field.

This allows the recipient to see

where the mail is from. Select a

sender from the senders pro-

grammed in the delivery server.

The destination corresponding

to the short ID number appears

in the destination field at the top

of the screen.

A Press [Attach Sender’s Name].

Note

❒ To deselect a destination,

press [UPrev.] or [TNext] to

display the destination in the

destination field, and then

press [Clear].

C To select more destinations, re-

A list of the senders pro-

grammed in the delivery server

is displayed.

peat step B.

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Delivering Stored Scan Data by the Network Delivery Scanner

B Select the sender.

B Select a subject.

• Selecting a sender from the

title category is done by us-

ing the same procedure as

C Press [OK].

The subject is applied.

when selecting a destination.

I Press the {Start} key.

See step .

The original is scanned and the

scan data file is delivered to the

destination(s).

• To select a sender using a

short ID number, enter the 3-

digit ID number with the

number keys.

If there is another page to scan,

place the original on the exposure

glass, and then press the {Start}

key.

C Press [OK].

The sender is applied.

When there are no more pages,

press the {#} key.

H If required, select a subject.

Select a subject from the pro-

grammed ones. ⇒ p.21 “Making

Scan Data Subject Settings”

Note

❒ To abort the scan process, press

the {Clear/Stop} key or press

[Stop] on the display.

Note

❒ When a subject has been speci-

fied, this information is added

to the scan data file. When the

optional ScanRouter V2 Profes-

sional is used to send data files

as e-mail, the subject is auto-

matically entered as a title in the

message subject.

❒ When the SADF function is

used, load the next original. ⇒

p.36 “Placing the Divided Orig-

inal in the Automatic Document

Feeder (SADF)”

A Press [Attach Subject].

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Checking the Delivery Result

The delivery result can be checked for

B Check the displayed results.

the last 50 delivery operations. If the

delivery result exceeds 50 delivery

operations, the delivery results are

deleted in the order of delivery.

Important

❒ When the main power switch of

the machine is turned off, all deliv-

ery result data is cleared.

Note

❒ One screen shows the results for

six delivery operations. Use

[UPrev.] or [TNext] to scroll

through the display.

❖ Items to be checked

• Date/Time

The date and time when the file

transfer of scan data from the

machine to the delivery server

was completed is recorded.

If delivery retry was performed

but unsuccessful, the date and

time refers to the last retry oper-

ation.

C Press [Exit].

The display returns to the network

delivery scanner screen.

• Destination

When multiple destinations

were selected, the first selected

destination is displayed.

• Sender

• File Name

• Pages

Number of scanned pages

• Status

Indicates whether delivery was

successful or resulted in an er-

ror.

A Press [Delivered Files Status] on the

network delivery scanner screen.

The delivery status is displayed.

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Delivering Stored Scan Data by the Network Delivery Scanner

Using the Network Delivery Scanner with

the Document Server

You can use the network delivery

F Make sure [Store & Transmit] to be

scanner with the Document Server.

selected.

Simultaneous Delivery and

Storage

Scanned data is stored in the Docu-

ment Server when the data is deliv-

ered.

G Press [File Information] to set file in-

formation.

Note

Reference

For more information, see p.55

“Specifying file information”.

❒ This section explains mainly the op-

eration for simultaneous delivery

and storage. For more information,

see p.45 “Delivery Procedure”.

H Press [OK].

A Place the original and adjust the

settings for original size and ori-

entation if required.

I Press the {Start} key.

The original is scanned, and the

file is delivered to the destination

and stored in the Document Serv-

er.

Reference

⇒ p.33 “Setting Originals”

B Make the scan settings.

C Select the destination.

D If required, specify the sender

(scan data delivery source) and a

subject.

E Press [Store File].

The screen for setting Store File ap-

pears.

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Using the Network Delivery Scanner with the Document Server

C To select multiple files, repeat

Delivering Stored Files

step .

Files stored in the Document Server

which scanned in the scanner func-

tion are delivered.

Note

❒ This section explains mainly how

to select files to be delivered. For

more information about the deliv-

ery procedure, see p.45 “Delivery

Procedure”.

Note

❒ You can select up to 30 files for

one operation.

❒ If you select multiple files, the

files will be delivered in the or-

der they were selected.

❒ When the stored files are deliv-

ered, scan settings cannot be made.

The files are delivered with the

specified scan settings when they

are stored in the Document Server.

❒ If you press [Display Selection],

the selected files will only be

shown in the order of delivery.

A Display the list of stored files.

D Press [OK].

Reference

⇒ p.58 “Viewing a List of

Stored Files”

The screen for specifying a destina-

tion appears.

E Specify a destination.

B Select a file to be delivered.

F If required, select the sender (scan

data delivery source) and a sub-

ject.

G Press the {Start} key.

The selected stored files are deliv-

ered.

Note

❒ When you select a file protected

password, the Password Entry

screen appears. After you have

entered the correct password

and pressed [OK], the file will be

selected.

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Delivering Stored Scan Data by the Network Delivery Scanner

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6. Using the Document Server

Data obtained by scanning originals can be stored in the hard disk of the ma-

chine using the Document Server function, and the stored data can be used later.

Using DeskTopBinder V2 Lite/Professional, stored data can be viewed or cop-

ied from a client computer.

Limitation

❒ The optional HDD is required to use this function.

Note

❒ When a delivery server is added to the network, data stored in the Document

Server can be delivered. You can store scanned data in the Document Server

and deliver data simultaneously.⇒ p.50 “Using the Network Delivery Scan-

ner with the Document Server”

Storing Data

This section describes how to store data in the Document Server and how to as-

sign file information to stored data.

Note

❒ You can specify whether data stored in the Document Server is deleted auto-

matically later. ("Automatic Delete Settings for Stored Data" in System Set-

tings manual under "Administrator"). The stored data is set to be deleted after

one day by the factory default value. For information about settings and

changes, see the System Settings manual.

❒ The theoretical maximum number of files that can be stored is 3000 (or 9000

pages). However, the actual maximum may be less, depending on the space

used by the copy function and other functions of the machine.

❒ The maximum number of pages per scan data file is 500.

❒ Documents scanned in the scanner function cannot be printed from the con-

trol panel. Print the documents using DeskTopBinder V2 Lite/Professional

after receiving.

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Using the Document Server

D Place the original in the machine,

and adjust the settings for original

size and orientation if required.

Storage Procedure

Scan and store the document in the

Document Server.

Reference

⇒ p.33 “Setting Originals”

A Press the {Scanner} key.

E Make the scan settings.

To make the scan settings, call up

the stored settings or make the set-

tings individually.

Reference

⇒ p.14 “Setting Scanner Fea-

tures”

B If the user code is set, enter the

user code (consisting of up to

eight characters) with the number

keys, and then press [#].

Calling up stored scan settings

A Press [Recall Program].

The Scanner Function screen ap-

pears.

The Recall Program screen ap-

pears.

B Select a user program of scan

Note

settings.

❒ If the network TWAIN scanner

screen is displayed, press [Can-

cel]. This screen is displayed if

"Function Priority" in the Scan-

ner Initial Setup is set to net-

work TWAIN scanner mode.

C Press [OK].

C Make sure that no previous set-

ting remains.

The selected user program set-

tings become active.

Note

❒ If the previous setting remains,

press the {Reset} key.

Making settings individually

A Press [Scan Settings].

The screen for making scan set-

tings appears.

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Storing Data

B Select the desired resolution,

original size, and other items

to change the settings.

G Specify file information.

Specify a user name, file name, and

password for the file to be stored.

Reference

For more information about

how to specify file information,

see p.55 “Specifying file infor-

mation”.

The way to make scan settings is

the same way as programming

scan settings. See p.14 “Setting

Scanner Features”.

H Press the {Start} key.

The original is scanned and the re-

sulting data is stored as a file in the

Document Server.

C Press [OK].

The scan settings are applied.

When there is another page to

scan, place the original, and then

press the {Start} key.

F When using the network delivery

scanner function, make the set-

tings for storing scanned data

files.

When there are no more pages,

press the {#} key.

When not using the network deliv-

ery scanner function, this step is

Note

❒ To abort the scanning process,

press the {Clear/Stop} key or

press [Stop] in the display.

not required. Go to step .

A Press [Store File].

❒

When originals are being scanned

using the SADF, load the next

original.

⇒

p.36 “Placing the Di-

vided Original in the Automatic

Document Feeder (SADF)”

The screen for setting storage

parameters for scanned data ap-

pears.

Specifying file information

You can specify a user name, file

name, and password for a stored scan

data file.

B Press [Store Only].

When this function is used, you can

search for files by user name or file

name, and you can prevent unauthor-

ized persons from accessing the files.

Note

❒ To store and deliver scanned

data, press [Store & Transmit].

C Press [OK].

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Using the Document Server

Note

B Specify file information.

❒ The file name can be up to 64 charac-

ters long, The user name can be up to

20 characters long. The first 16 char-

acters are shown on the control pan-

el. With DeskTopBinder V2 Lite/

Professional installed on a client com-

puter, you can view the entire string.

Specifying a user name

A Press [User Name].

The User Name Selection screen

appears.

Note

A When using the network delivery

scanner function, display the File

Information screen.

❒ If no user name is pro-

grammed in System Settings

under the Administrator tab,

the User Name Selection

screen does not appear. In-

stead, the Non-programmed

Name Entry screen appears.

Enter the user name.

A Press [Store File].

B Select the desired user name.

B Press [File Information].

Note

❒ The user names shown here

are names that were pro-

grammed in System Settings

under the Administrator tab.

To enter a name not shown

here, press [Non-programmed

Name], and then enter the

user name.

The File Information screen ap-

pears.

This screen appears when the

network delivery scanner func-

tion is not used.

C Press [OK].

This screen appears when the

network delivery scanner func-

tion is used.

The user name is set.

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Storing Data

C Press [OK].

Specifying a file name

The password is applied.

Scanned data files are automatical-

ly named SCAN0001, SCAN0002,

etc. If desired, you can change the

file name.

Important

❒ Do not forget the password.

If you forget it, contact the

key operators in charge of

this machine.

A Press [File Name].

The File Name Entry screen ap-

pears.

C When using the network delivery

scanner function, press [OK] twice

to return to the original screen.

B Enter the desired file name.

Reference

For information about how

to enter characters, see the

System Settings manual.

C Press [OK].

The new file name is applied.

Specifying a password

By specifying a password, only a

person who knows the password

can view the data.

A Press [Password].

The Password Entry screen ap-

pears.

B Enter a password consisting of

four numbers.

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Using the Document Server

Viewing a List of Stored Files

From the displayed list of stored files,

B The displayed list of stored files

you can delete the files stored in the

Document Server or change the file

information. To show the displayed

list of stored files, perform the follow-

ing steps.

appears.

The subsequent operation steps

depend on whether the network

delivery scanner is used.

A Press the {Scanner} key.

When using the network delivery

scanner

A Press [Select Stored File].

The Scanner Function screen ap-

pears.

B Press [Manage/Delete File].

Note

❒ If the network TWAIN scanner

screen is displayed, press [Can-

cel]. This screen is displayed if

"Function Priority" in the Scan-

ner Initial Setup is set to net-

work TWAIN scanner mode.

When using Document Server

only

A Press [Stored Files Manage.].

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Viewing a List of Stored Files

Viewing the List

The list displayed scanned data files that are stored, has the following elements.

❖ When using the network delivery scanner

❖ When using the Document Server only

1. Keys for searching files

Note

Switches to the screens for searching

file by user name or file name, or to

the screen for displaying of all files.

❒ Stored files are not shown when a

function other than the scanner

function is used.

❒ If the desired file is not visible, use

[UPrev.] or [TNext] to scroll

through the display.

2. Keys for sorting files

Sorts the files using the selected item

as the selected key. Selecting the same

item once more causes reverse sort.

However, delivery cannot be sorted in

descending order.

❒ For files which are password pro-

tected, a key symbol( ) is shown to

the left of the file name.

5. [Manage/Delete File]

3. Keys for changing file informa-

Press to manage or delete the files

stored in the Document Server or

change the file information.

tion

Use for deleting, changing the user

name, file, or password of the selected

file, or for checking file information.

6. [Deliver]

Press to deliver the files stored in the

Document Server. For more informa-

tion, see p.51 “Delivering Stored

Files”.

4. A list of stored files

A list of stored files is displayed.

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Using the Document Server

-Viewing a list of stored files in DeskTopBinder V2 Lite

The files stored in the Document Server are shown below in DeskTopBinder V2

Lite.

1. Connected device name

Displays the files stored in the connected

device on the desk tree by dividing into

User name and All uses folders.

3. All users

Displays all files stored in the connected

device.

2. User name

Displays only the files stored with the

same user name specified in the connect-

ed device properties. The files stored

from the scanner are shown on the "Scan-

ner" folder.

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Viewing a List of Stored Files

Searching by file name

Searching for Files

You can search for desired files from

the stored files, using the user name

or file name as a key.

A On the list of displayed files,

press [Search by File Name].

The File Name Search screen ap-

pears.

Searching by user name

B Enter the file name to search for.

A On the list of displayed files,

press [Search by User Name].

The User Name Search screen ap-

pears.

B Select the user name to be used

Reference

for the search.

For information about how to

input characters, see the System

Settings manual.

C Press [OK].

The search starts, and file whose

name starts with the entered string

are displayed.

The user names shown here are

names that were programmed in

System Settings under the Admin-

istrator tab. To enter user name not

shown here, press [Non-programmed

Name], and then enter the name.

C Press [OK].

The search starts, and files whose

user name starts with the entered

string are displayed.

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Using the Document Server

Deleting Stored Files

You can delete files that are longer

needed.

D Press [Delete].

Limitation

❒ Delivery standby files cannot be

deleted.

A Display the list of stored files.

The file is deleted.

Reference

E Press [Exit].

⇒ p.58 “Viewing a List of

Stored Files”

B Select the file to be deleted.

Note

❒ Up to 30 files can be selected.

❒ When you select a password

protected file, the Password En-

try screen appears. Enter the

correct password, and then

press [OK].

C Press [Delete File].

A confirmation message appears.

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Changing File Information

The information about files stored in

the Document Server (user name, file

name, password) can be changed.

C Change the file information.

Changing the user name

Limitation

A Press [Change User Name].

❒ Information about delivery stand-

by files cannot be changed.

A Display the list of stored files.

Reference

⇒ p.58 “Viewing a List of

Stored Files”

The screen for changing the

user name appears.

B Select the file for which you want

to change the file information.

B Select the new user name.

The user names shown here are

names that were programmed

in System Settings under the

Administrator tab. To specify a

user name not shown here,

press [Non-programmed Name],

and then enter the user name.

Note

❒ When you select a password

protected file, the Password En-

try screen appears. Enter the

correct password, and then

press [OK].

C Press [OK].

The user name is changed.

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Using the Document Server

C Press [OK].

Changing the file name

The new password is stored.

A Press [Change File Name].

Important

❒ Do not forget the password.

If you forget it, ask the key

operators in charge of this

machine.

D Verify that the file information

change was made as desired, and

press [Exit].

The screen for changing the file

name appears.

B Enter the new file name.

Reference

For information about how

to enter characters, see the

System Settings manual.

C Press [OK].

The file name is changed.

Changing a password

A Press [Change Password].

B Enter the new password con-

sisting of four numbers.

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7. Appendix

The Relationship between the Resolution

and the Data Size

The relationship between the resolution and the data size is mutually contradictory.

When the resolution (dpi) is set to a high value, the scanning area becomes smaller.

Inversely, when the scanning area is set larger, the resolution becomes lower.

When the network delivery scanner and Document Server are used, the relation-

ship between the scanning resolution and the data size is shown below. If the

data size is too large, the message "Exceeded max. data capacity. Check the scan-

ning resolution." appears on the control panel of the machine. Specify the scan

size and resolution again.

Limitation

❒ Depending on the image compression level, the maximum image size will be

limited.

Reference

For information about the relationship between the resolution and the scan-

ning area when the machine is used as the network TWAIN scanner, see the

TWAIN driver help.

❖ When the "Text", "Text/Photo", or "Photo" is selected as the Scan Type

All combinations up to A3/11"x17" (297mm×432mm) and 600 dpi are possible.

❖ When "Gray Scale" is selected as the Scan Type

The data can be scanned with combinations marked with ❍ in the table.

This combinations marked with ✩ required the optional HDD.

100dpi

❍

200dpi

❍

300dpi

✩

400dpi

600dpi

❍

✩

❍

✩

❍

11x17

❍

✩

Legal(8¹/₂x14)

8¹/₂x13

Letter(8¹/₂x11)

5¹/₂x8¹/₂

❍

✩

❍

✩

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Appendix

Troubleshooting

This section contains advice on what to do if you have problems scanning an

original or if the network delivery scanner function does not work. Various mes-

sages that may appear on the control panel or computer are listed, along with

causes and suitable countermeasures.

When Scanning Is Not Performed as Expected

Status

Possible Cause and Action

The image cannot be scanned.

The original was placed with the front and

back reversed. Make sure that the original ori-

entation is correct. When placed directly on

the exposure glass, the side to be scanned

must face down. When fed via the ADF, the

side to be scanned must face up. ⇒ p.33 “Set-

ting Originals”

The image is distorted or out of position.

•

The original was moved during scanning.

Do not move the original during scanning.

•

The original was not pressed flat against

the exposure glass. Make sure that the

original is pressed flat against the exposure

glass.

The image is scanned upside down.

The scanned image is dirty.

The original was placed upside down. Place

the original in the correct direction.

The exposure glass or the exposure glass cover

is dirty. Clean these parts. ⇒Copy Reference

Delivery Function Does Not Work

Status

Possible Cause and Action

The Delivery Scanner Function screen is not

displayed.

•

If the network TWAIN scanner screen ap-

pears when the machine is switched to

scanner operation, press [Cancel] to switch

to the Network Scanner screen.

•

If the display does not switch from net-

work TWAIN scanner to network delivery

scanner, the network delivery Scanner Set-

tings are not correct. See p.12 “Default Set-

tings” and make the appropriate settings.

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Troubleshooting

When the Error Message Is Displayed on the Control Panel

Note

❒ If an error message that is not contained in this section appears, turn off the

main power switch of the machine, and then turn it on again. If the message

is still shown, note the content of the message and the error number (if listed

in the table), and contact your service representative. For information about

how to turn off the main power switch, see p.73 “Powering Off the Machine”.

Message

Possible Cause and Action

Cannot communicate with server.

No response from the delivery server. Possible

causes are as follows:

Check the server status. The scanned data will

be stand by.

•

The delivery server is not running or has

not started delivery service.

"Delivery Server IP Address" is not set cor-

rectly in System Settings.

The delivery server does not recognize the

connected device. Program a connected

device in "Set I/O Device" of ScanRouter

V2 Administration Utility. ⇒ScanRouter

V2 Administration Utility Help

•

The machine may not be correctly connect-

ed to the network. Check the LED indica-

tors of the Ethernet board. ⇒System

Settings manual

Cannot detect original size.

•

Place the original correctly.

Specify the scan size.

Select scan size and reset originals.

When placing an original directly on the

exposure glass, the opening/closing action

of the ADF triggers the automatic original

size detection process. Raise the ADF by

more than 30 degrees.

Cannot select over 30 files at the same time.

To select more than 30 stored files, divide the

operation into several times.

Cannot use destination list because the stored More than 200 destinations were pro-

destinations have been found over 200.

grammed. Keep the number at 200 or less.

Destination and sender list update has been

failed.

Check whether the delivery server has started

operation.

Try again.

Exceeded max. data capacity.

Check the scanning resolution.

Specify the scan size and resolution again.

Note that it may not be possible to scan very

large originals. ⇒ p.65 “The Relationship be-

tween the Resolution and the Data Size”

Exceeded max. file capacity.

The maximum number of files that can be

stored is 3000. Delete unneeded files.

Delete the unnecessary stored files.

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Appendix

Message

Possible Cause and Action

Exceeded max. number of pages (500 pages)

per file.

The maximum number of pages per file is 500.

Specify whether to use the data or not. Scan

the page that could not read once more as a

new file.

Do you want to store the scanned pages as 1 file?

Exceeded max. number of stand-by files.

There are 50 standby files in the sending queue

for the delivery server. Wait until files have

been sent.

Try again after the data transmission is com-

pleted.

Exceeded max. page capacity per file.

Only the scanned data will be transmitted.

Scan the remaining data after transmission.

Because the number of scanned pages reaches

the maximum value for delivery, only the data

already scanned is transmitted. Retransmit the

remaining pages.

Memory is full.

Cannot scan.

Because of insufficient hard disk capacity, the

first page could not be fully scanned. Try one

of the following measures.

•

Wait for a while and retry the scan operation.

Reduce the scan area.

Delete unneeded stored files.

Memory is full.

There is not enough remaining hard disk ca-

pacity. No more files can be stored. Delete un-

needed files.

Cannot scan. Stored files delivery is only avail-

able.

Note

❒ These messages are shown alternately.

Memory is full.

There is not enough remaining hard disk ca-

pacity. Delete unneeded files.

Delete the unnecessary stored file.

Note

❒ These messages are shown alternately.

Memory is full.

Because there is not enough hard disk capacity

in the machine, the page could only be partially

scanned. Specify whether to use the data or not.

Press [Transmit] to transmit the scanned data.

To delete the data, press [Cancel].

Memory is full. Scanning has been cancelled. Because there is not enough hard disk capacity

in the machine, the page could only be partially

scanned. Specify whether to use the data or not.

Do you want to store the scanned data?

Memory is full. Scanning has been cancelled. Because there is not enough hard disk capacity

in the machine, the page could only be partially

scanned. Specify whether to use the data or not.

To delete the data, press [Cancel].

Press [Transmit] to transmit the scanned data.

No destination is programmed for this

number.

The short ID number that can be assigned to

each destination is not programmed in the de-

livery server. Assign a correct number to each

destination.

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Troubleshooting

Message

Possible Cause and Action

No sender is programmed for this number.

The short ID number that can be assigned to

each sender is not programmed in the delivery

server. Assign a correct number to each sender.

Original misfeed. Scanning has been cancelled. There is a paper misfeed in the ADF. Remove

the misfed original and specify whether to

store the data or not.

Do you want to stored the scanned data?

Original misfeed. Scanning has been cancelled. There is a paper misfeed in the ADF. Remove

the misfed original and specify whether to use

the data or not.

Press [Transmit] to transmit the scanned data.

To delete the data, press [Cancel].

Scanner is currently in use for another function The machine is currently using the scanner for

another function, such as copying. Retry the

operation after the other function is completed.

Cannot scan.

Selected file is currently in use.

Cannot change file name.

The name of a file that is being edited with

DeskTopBinder V2 Lite/Professional or that is

in standby queue cannot be changed. Try the

operation again after editing is terminated or

standby was cancelled.

Selected file is currently in use.

Cannot change password.

The password of a file that is being edited with

DeskTopBinder V2 Lite/Professional or that is

in standby queue cannot be changed. Try the

operation again after editing is terminated or

standby was cancelled.

Selected file is currently in use.

Cannot change user name.

The user name of a file that is being edited

with DeskTopBinder V2 Lite/Professional or

that is in standby queue cannot be changed.

Try the operation again after editing is termi-

nated or standby was cancelled.

Selected file is currently in use.

Cannot delete it.

A file that is being edited with DeskTopBinder

V2 Lite/Professional or that is in a standby

queue cannot be deleted. Try the operation

again after editing is terminated or standby

was cancelled.

The selected files contain the file deleted.

Check the stored files status.

After sending the files, some files were deleted

with DeskTopBinder V2 Lite/Professional.

Perform the selection process again.

Transmission has been cancelled due to con-

taining the deleted file.

Before sending the files, some files were delet-

ed with DeskTopBinder V2 Lite/Professional.

Perform the selection process again and resend

the files.

Try again after checking the stored files status.

Transmission has been failed.

Insufficient memory in server.

There is not enough free space on the hard

disk of the delivery server. Free up the re-

quired amount.

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Appendix

Message

Possible Cause and Action

Transmission to the server has been failed.

While sending a file to the delivery server, a

network error has occurred and the file could

not be sent correctly. Try the operation once

more.

To confirm the result, see the Delivered Files

Status.

If the message is still shown, the network may

be crowded and notify the network adminis-

trator.

If multiple files were sent, use the Delivery

Files Status screen to check for which file the

problem occurred. ⇒ p.49 “Checking the De-

livery Result”

Transmission to the server has been failed.

The data will be retransmitted later.

A network error has occurred and a file was

not sent correctly to the delivery server. Wait

until retry is performed automatically after a

preset interval. If the retry fails again, notify

the network administrator.

When the Error Message Is Displayed on the Computer

This section describes main possible causes and actions for error messages dis-

played on the computer when the TWAIN driver is used.

Note

❒ If an error message that is not contained in this section appears, turn off the

main power switch of the machine, and then turn it on again. If the message

is still shown after scanning is executed again, note the content of the message

and the error number (if listed in the table), and contact your service repre-

sentative. For information about how to turn off the main power switch, see

p.73 “Powering Off the Machine”.

Message

Cause and Action

[Cannot connect to the scanner. Check the network The access mask is set. Notify the network or

Access Mask settings in User Tools.]

scanner administrator.

[Cannot detect the paper size of the original. Specify

the scanning size.]

•

Place the original correctly.

Specify the scan size.

When placing an original directly on the

exposure glass, the opening/closing action

of the ADF triggers the automatic original

size detection process. Raise the ADF by

more than 30 degrees.

[Cannot find the scanner. Check if the scanner main

power is on.]

•

Check whether the machine is connected to

the network correctly.

[Cannot find the scanner used for the previous scan. Check whether the power switch of the previ-

Another scanner will be used instead.]

ously used scanner is turned on. Reselect the

scanner.

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Troubleshooting

Message

Cause and Action

[Cannot save to the default file.]

The default file cannot be overwritten. Save to

another file.

[Error has occurred in the scanner.]

Check whether the scanning settings specified

by application exceed the setting range of the

machine.

[Error has occurred in the scanner driver.]

•

Check whether a network cable is connect-

ed correctly to the computer.

•

Check whether the Ethernet board of the

computer is recognized correctly by Win-

dows.

•

Check whether your computer can use

TCP/IP protocol.

[Insufficient memory. Close all applications, then re- Terminate the unnecessary application started

start scanning.]

by the computer.

[Insufficient memory. Reduce the scanning area.]

•

Reset the scan size.

Lower the resolution.

Set with no compression. ⇒ p.18 “Making

Scanner Settings”

Note

❒ The chart "The Relationship between the

Resolution and the Scanning Area" in Help

for halftone scanning might not always ap-

ply. Scanning cannot be performed if large

values are set for brightness when using

halftone or high resolution.

❒ When paper misfeed occurs in the machine

during printing, scanning cannot be per-

formed. In this case, after the misfed paper

has been removed, proceed with scanning.

[No response from the scanner.]

•

Check whether the machine is connected to

a network correctly.

•

The network is crowded. Reconnect after a

while.

[No User Code is registered. Consult your system

administrator.]

Access is restricted by user code. Notify the

system administrator of the machine.

[Please call your service representative.]

An unrecoverable error has occurred in the

machine. Call your service representative.

[Scanner is in use for other function. Please wait.]

The machine is used by the function other than

the scanner function such as copy. Wait for a

while and reconnect.

[Scanner is in use by other user. Please wait.]

Other user uses the machine to scan the origi-

nal. Wait for a while and reconnect.

[Scanner is not available. Check the scanner connec-

tion status.]

•

Check whether the main power switch of

the machine is turned off.

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Appendix

Message

Cause and Action

[Scanner is not ready. Check the scanner and the op- Check whether the ADF cover is closed.

tions.]

[The name is already in use. Check the registered

names]

You try to register the name that is already in

use. Use another name.

[The scanner power is off.]

•

Check whether the main power switch of

the machine is turned on.

•

Check whether the machine is connected to

the network correctly.

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Powering Off the Machine

Peripheral devices such as the HDD

Note

and memory are used by a variety of

functions. Correct power-off proce-

dures must be observed in order to

avoid damaging these peripherals.

Also, remember that powering off the

machine may result in loss of any

scan data that is awaiting transmis-

sion.

❒ Under the following conditions,

pressing the Operation Switch

causes the power indicator to

flash instead of going out.

• The exposure glass cover or

ADF is open.

• Communication is taking

place between the machine

and a connected device.

This section explains procedures and

precautions to be observed when

turning off the machine's main pow-

er.

• The HDD is operating.

Reference

Turning Off the Main Power

Switch

For more information, see "Turn-

ing On and Off the Power" in the

System Settings manual.

Preparation

Normally do not turn off the main

power. If you turn off the main

power, see the Important below in

advance.

Turning Off the Operation

Switch

A Make sure that the exposure glass

Important

cover or ADF are closed.

❒ Do not turn off the main power

switch if the power indicator is lit

or flashing. Damage to the HDD or

memory may result.

B Press the Operation Switch and

check that the power indicator

goes off.

❒ Unplug the machine before turn-

ing off the main power switch.

Damage to the HDD or memory

may result.

❒ Before turning off the main power

switch or unplugging the machine,

check the memory remaining is

100%. After about 1 hour passes af-

ter the main power switch is

turned off or the machine is un-

plugged, undelivered documents

contained in fax memory will be

lost. ⇒"When Power is Turned Off

or Fails" in the Facsimile Reference

Advanced Features

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Appendix

A Make sure that the power indica-

tor goes off.

B Turn off the main power switch to

make the main power indicator

go off.

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Specifications

Scan method

Flat bed scanning

CCD

Image sensor type

Scan type

Sheet, book

Interface

Ethernet interface (10BASE-T or 100BASE-TX)

A3/11"x17" (297mm×432mm)

600dpi

Maximum scan size

Scan density

Variable range of scan density

❖ When placed on the exposure glass

•

When used as network TWAIN scanner

Setting range: 100dpi - 2400dpi

•

When used as network delivery scanner

Setting range: 100dpi, 200dpi, 300dpi,

400dpi, 600dpi

❖ When placed in the ADF

•

When used as network TWAIN scanner

Setting range: 100dpi - 1200dpi

•

When used as network delivery scanner

Setting range: 100dpi, 200dpi, 300dpi,

400dpi, 600dpi

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INDEX

List displays

Delivery, 43

Stored, 59

Automatic tilt correction, 42

Auto Run program, 23

Checking the delivery result, 49

{Check Settings} key, 4

{Clear/Stop} key, 5

Common key operations, 7

Compression (Black & White), 19

Compression (Gray Scale), 19

Main power indicator, 4

Mixed original sizes priority, 19

Mode, 41

Network delivery scanner, 2

network TWAIN scanner, 1

Number keys, 5

Default settings, 12

Delivery option, 19

Delivery/Store connection time out, 18

DeskTopBinder V2 Lite, 27, 29, 39

Display, 4

Operation Switch, 4

Original orientation and scan area setting, 37

Original orientation priority, 19

Original setting, 19

Display Contents

Document Server, 6

Network Delivery Scanner, 6

Network TWAIN Scanner, 5

Document Server, 3

Placing the original in the Automatic

Document Feeder (ADF), 35

Placing the original on the exposure glass, 34

Preparations

{#} Enter key, 5

Document Server, 11

Network Delivery Scanner, 10

Network TWAIN Scanner, 9

Preview, 41

Function keys, 5

Function priority, 18

Printing to the image, 42

Image density, 14

{Reset} key, 4

Resolution, 14

Initial scanner setup, 12

Installing Software, 23

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SADF auto reset timer, 19

Save, 42

Scanning mode registration, 42

Scanning originals, 40

ScanRouter V2 Lite, 30

Scan size, 14

Scan type, 14

Selecting a custom size, 16

Setting Scanner Features, 14

Software supplied on CD-ROM, 28

{Start} key, 5

Status indicators, 4

Store data, 53

Stored files

Changing file information, 63

Delete, 62

Delivering, 51

Search, 61

The relationship between the resolution

and the data size, 65

Troubleshooting, 66

Type1027 TWAIN Driver, 28

{User Tools/Counter/Inquiry} key, 4

Viewing a list of stored files in

DeskTopBinder V2 Lite, 60

{Warmup} key, 4

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UE USA B453

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In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

a means POWER ON.

c means STAND BY.

Note to users in the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursu-

ant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against

harmful interference in a residential installation. This equipment generates, uses and can radiate radio

frequency energy and, if not installed and used in accordance with the instructions, may cause harmful

interference to radio communications. However, there is no guarantee that interference will not occur

in a particular installation. If this equipment does cause harmful interference to radio or television re-

ception, which can be determined by turning the equipment off and on, the user is encouraged to try to

correct the interference by one more of the following measures:

Reorient or relocate the receiving antenna.

Increase the separation between the equipment and receiver.

Connect the equipment into an outlet on a circuit different from that to which the receiver is

connected.

Consult the dealer or an experienced radio /TV technician for help.

Warning

Changes or modifications not expressly approved by the party responsible for compliance could void

the user's authority to operate the equipment.

Note to users in Canada

Warning:

This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equip-

ment Regulations.

Remarque concernant les utilisateurs au Canada

Avertissement:

Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel

brouilleur du Canada.

Caution (in case of 100BASE-TX environment):

Network interface cable with ferrite core must be used for RF interference suppression.

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UE USA B453-8607

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